Item No. 1
STAFF REPORT
DATE: March 23, 2026
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager,
PREPARED BY:
SUBJECT:
Ana V. Sauseda, Director of Genefal Services/City Clerk Approve the City Council/Successor Agency/Housing Authority Minutes of March 9, 2026
RECOMMENDATION:
That the City Council:
1. Approve the City Council/Successor Agency/Housing Authority Minutes of March 9, 2026; or
2. Provide further direction to staff.
FISCAL IMPACT:
The recommendations do not result in a fiscal impact.
Attachment(s):
1. Regular Meeting Minutes — 03/09/2026
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of March 9, 2026
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 5:00 PM
CALL TO ORDER
Mayor Venable called the Closed Session meeting to order at 5:00 p.m.
ROLL CALL
PRESENT: Bob Miller, Councilmember
Jon Thorp, Councilmember
Judy Woolsey, Councilmember
Justin Beaver, Deputy Mayor
Chris Venable, Mayor
ABSENT: None
PUBLIC COMMENT
There were no comments.
The City Council entered Closed Session at 5:00 p.m. for discussion of the following items:
A. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Section 54956.9(d)(1) (Initiation of Litigation) Code Enforcement Case: 35710 Avenue H
City Council Minutes Page 1 of 10
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Venable called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
INVOCATION
The invocation was led by Pastor Olin Richey.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Paul.
CITY COUNCIL ROLL CALL
PRESENT: Bob Miller, Councilmember
Jon Thorp, Councilmember
Judy Woolsey, Councilmember
Justin Beaver, Deputy Mayor
Chris Venable, Mayor
ABSENT: None
STAFF
PRESENT: Dr. Sean M. Moore, City Manager
Steven Graham Pacifico, City Attorney
Ana V. Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
City Attorney Pacifico announced that the Council gave settlement direction by consensus on Closed Session Item A.
CHANGES TO THE AGENDA
City Manager Moore stated that there were no changes to the agenda.
SPECIAL PRESENTATIONS
• YAPS Dog of the Month was presented by Executive Director Jennifer Hurlbut.
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PUBLIC COMMENT
The following members of the public spoke:
• Hansen Wang
• Kelly Moylan
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Venable asked if there were any conflicts to disclose. Councilmember Thorp announced that he would recuse himself from voting on Item No. 3 as it relates to the San Bernardino County Sheriff s Department.
CONSENT AGENDA
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF FEBRUARY 23, 2026
RECOMMENDATION: That the City Council:
1. Approve the City Council/Successor Agency/Housing Authority Minutes of February 23, 2026; or
2. Provide further direction to staff.
2. SUBJECT: MONTHLY TREASURER'S REPORT — JANUARY 2026
RECOMMENDATION: That the City Council:
1. Receive and file the Monthly Treasurer's Report for January 2026; or
2. Provide further direction to staff.
3. SUBJECT: MONTHLY ACCOUNTS PAYABLE CHECK RECONCILIATION REGISTER — JANUARY 2026
RECOMMENDATION: That the City Council:
1. Review and ratify the Check Reconciliation Register for the period of January 1, 2026 through January 31, 2026, with the exception that Council Member Thorp recuses himself from voting on any warrants payable to the San Bernardino County Sheriff's Department due to a financial interest as an employee of that agency; or
2. Provide further direction to staff.
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4. SUBJECT: FISCAL YEAR 2025-26 SYSTEM CONTRACTS AUTHORIZED BY STAFF — JANUARY 2026
RECOMMENDATION: That the City Council:
1. Receive and file a report on the Fiscal Year 2025-26 (FY26) contracts authorized by staff during January 2026, or;
2. Provide further direction to staff.
5. SUBJECT: AWARD OF CONTRACT — YUCAIPA COMMUNITY CENTER
BANQUET ROOM PARTITION PANEL REPLACEMENT
RECOMMENDATION: That the City Council:
1. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications and award the contract to replace the partition panel wall at the Community Center based on the quote submitted by Pacific Sound Control; and
2. Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract with Pacific Sound Control, of Santa Ana, CA in the amount of $37,368 for the Yucaipa Community Center Banquet Room Partition Panel Replacement Project; or
3. Provide further direction to staff.
7. SUBJECT: MICROSOFT OFFICE 365 RENEWAL
RECOMMENDATION: That the City Council:
1. Approve and authorize the renewal of Microsoft Office 365 subscriptions in the amount of $73,734, with a contingency for additional licenses, not to exceed total of $75,000 and;
2. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications and award the Microsoft Office 365 based on the quote submitted by Liftoff, LLC or;
3. Provide further direction to staff.
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ACTION: MOTION BY DEPUTY MAYOR BEAVER, SECOND BY
COUNCILMEMBER WOOLSEY, CARRIED 5-0, TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM NOS. 3 AND 6.
ITEM NO. 3 WAS APPROVED (4-0-0-1) WITH COUNCILMEMBER THORP
RECUSING HIMSELF DUE TO A POTENTIALLY DISQUALIFYING
FINANCIAL INTEREST AS AN EMPLOYEE OF THE SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT.
6. SUBJECT: CONSTRUCTION CONTRACT AMENDMENT FOR DEMOLITION OF
RESIDENTIAL STRUCTURES ON CITY -OWNED PROPERTIES TO FACILITATE
CONSTRUCTION OF VARIOUS CAPITAL IMPROVEMENT PROGRAM PROJECTS RECOMMENDATION: That the City Council:
1. Approve Construction Contract Amendment No. 1 in the amount of $34,230; and
2. Authorize a budget adjustment in the amount of $4,500 from the General Fund to the Drainage Facility Fund; and
3. Authorize the Director of Finance to make technical budget adjustments to implement the budgetary intent of the City Council's approved action; or
4. Provide alternative direction to Staff.
DISCUSSION: Assistant City Engineer Kern presented the Staff Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR VENABLE, SECOND BY DEPUTY MAYOR BEAVER, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION.
DISCUSSION ITEMS
8. SUBJECT: RECISSION OF FREEWAY CORRIDOR SPECIFIC PLAN UPDATE AND
RELATED APPROVALS AND CANCELLATION OF REFERENDUM ELECTION RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2026-06, a Resolution of the City Council of the City of Yucaipa, California, Rescinding Resolution No. 2025-61 and Resolution No. 2025-62, thereby canceling the call for the Special Municipal Referendum Election scheduled for June 2, 2026; and
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2. Adopt Resolution No. 2026-07, a Resolution of the City Council of the City of Yucaipa, California, Rescinding Resolution No. 2025-54, which approved and adopted the Freeway Corridor Specific Plan Update and Rescinding Conditional Use Permit, Architectural Design, and all other Entitlements for the Pacific Oaks Commerce Center (POCC) Project; and
3. Adopt Urgency Ordinance No. 480, an Urgency Ordinance of the City Council of the City of Yucaipa, California, Rescinding Ordinance No. 448, which amended the Official Land Use Plan and Zoning Ordinance; or
4. Provide further direction to staff.
DISCUSSION: City Attorney Pacifico presented the Staff Report.
The following members of the public spoke:
• Robert Frederick
• Chelsea Ramirez
• Kathy Sellers
• Jana Lovell
• Martha Glubka
• Ro Randolph
After Council discussion, the following Motion was made:
ACTION: MOTION BY DEPUTY MAYOR BEAVER, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
Mayor Venable created an Ad -Hoc Committee for the Freeway Corridor Specific Plan. The ad -hoc shall include 2 members of the Council, members of staff, at least one resident from each district, and members representing the utility companies.
9. SUBJECT: TRAILS AND OPEN SPACE COMMITTEE APPOINTMENT RECOMMENDATION: That the City Council:
1. Review the attached Citizen Service Applications and nominate one applicant for the At - Large Membership to the Trails and Open Space Committee; and
2. Vote on the appointment of the nominated applicant; or
3. Provide further direction to staff.
DISCUSSION: Director of Community Services Wolfe presented the Staff Report.
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The following member of the public spoke:
• Kelly Tully
After Council discussion, the following Motion was made:
ACTION: MOTION BY DEPUTY MAYOR BEAVER, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPOINT KELLY TULLY TO THE TRAILS AND OPEN SPACE COMMITTEE.
10. SUBJECT: BLUE ZONES PROJECT
RECOMMENDATION: That the City Council:
1. Receive a presentation and consider Phase 1 of the Blue Zones Project; and
2. Provide further direction to staff.
DISCUSSION: Director of Community Services Wolfe presented the Staff Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY DEPUTY MAYOR BEAVER, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-1 (COUNCILMEMBER WOOLSEY
VOTED NO), TO MOVE FORWARD WITH SEEKING FUNDING AND RETURN
TO COUNCIL IN A FEW MONTHS WITH AN UPDATE ON FINANCING FOR THIS PROJECT.
11. SUBJECT: 2025 WINTERFEST & TREE LIGHTING WRAP UP
RECOMMENDATION: That the City Council:
1. Receive and file the wrap-up report for the 2025 Winterfest & Tree Lighting Ceremony; or
2. Provide further direction to staff.
DISCUSSION: Director of Community Services Wolfe presented the Staff Report.
Councilmember Miller left the dais at 7:20 p.m. and returned at 7:22 p.m.
There was no action required on this item.
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12. 13.
SUBJECT: LETTER OF SUPPORT FOR THE CITY OF BEAUMONT'S FISCAL YEAR 2027 CONGRESSIONALLY DIRECTED SPENDING REQUESTS
RECOMMENDATION: That the City Council:
1. Authorize the Mayor to submit a letter of support regarding the City of Beaumont's funding requests from the federal government to support key infrastructure within the San Gorgonio Pass area; or
2. Provide further direction to staff.
DISCUSSION: Assistant City Engineer Kern presented the Staff Report.
ACTION: MOTION BY DEPUTY MAYOR BEAVER, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
SUBJECT: FOURTH OF JULY FIREWORKS SHOW
RECOMMENDATION: That the City Council:
1. Authorize the City Manager to execute a contract with Pyro Spectaculars, Inc. in the amount of $47,726, to produce a Fireworks Show; and
2. Authorize the City Manager to execute a contract with All Star Motorsport Productions in the amount of $49,000, to produce a Monster Truck Show; and
3. Approve the closure of Chapman Heights Road west of 10t" Street and east of Sand Canyon Road, and the closure of Gold Mountain Road north of Chapman Heights Road from 12:00 p.m. until 10:00 p.m. on July 4, 2026; and
4. Authorize a Community Services Increase to the FY26 General Fund in the amount of $140,000; or
5. Provide further direction to staff.
DISCUSSION: Director of Community Services Wolfe presented the Staff Report.
After Council discussion, the following Motion was made:
ACTION: MOTION
COUNCILMEMBER
RECOMMENDATION
NOA.
BY DEPUTY MAYOR BEAVER, SECOND BY
THORP, CARRIED 5-0, TO APPROVE STAFF'S
AS AMENDED TO INCLUDE RECOMMENDATION
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14. SUBJECT: DISCUSSION AND CONSIDERATION OF A PROPOSED YUCAIPA
CIVIC CENTER FACILITY FLAGPOLE PROJECT TO COMMEMORATE THE 250TH ANNIVERSARY OF THE UNITED STATES' INDEPENDENCE
RECOMMENDATION: That the City Council:
Consider and discuss a proposed Yucaipa Civic Center Facility Flagpole Project to commemorate the 250fl' anniversary of the United States' Independence; and
2. Direct staff as appropriate, including the authorization of a budget adjustment (increase in the amount of $120,000 in the Capital Projects Account) commensurate with the project; or
3. Provide further direction to staff.
DISCUSSION: Director of Development Services/City Engineer Preciado presented the Staff Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY DEPUTY MAYOR BEAVER, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, AS AMENDED TO ALLOCATE $240,000 PLUS THE COST OF ANNUAL MAINTENANCE FOR 5 YEARS, FOR
FLAGS TO BE PLACED AT CITY HALL AND FLAG HILL PARK, HOWEVER,
NO MONEY IS TO BE SPENT FROM THE GENERAL FUND UNTIL THE COSTS HAVE BEEN FULLY FUNDRAISED.
COUNCILMEMBER COMMENTS/REPORTS
Councilmember Woolsey attended the One Water One Watershed Zoom meeting, a reception for the new Executive Director of SBCTA, the Elk's Lodge First Responders Appreciation Dinner, the Wine Industry Coalition's event, the Yucaipa Valley Water District meeting, the OMNITRANS meeting, the SBCTA meeting, the Chamber of Commerce Breakfast, the SCAG zoom meeting, and the YMRA meeting.
Deputy Mayor Beaver announced that he and his wife are expecting their first child together.
Mayor Venable announced that the Park & Recreation Commission, Planning Commission, and Youth Advisory Committee are all still in the process of recruiting for their vacant positions. He attended the SBCTA meeting and gave a brief update. He discussed the Take a Hike event.
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ANNOUNCEMENTS
Mayor Venable announced that the next regular meeting will be held on Monday, March 23, 2026.
ADJOURNMENT
The meeting adjourned at 8:05 p.m.
Chris Venable, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
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