Item No. 4
STAFF REPORT
DATE: April 13, 2026
TO: Honorable Mayor and City Coun4111
,1
FROM: Dr. Sean M. Moore, City ManagPREPARED BY: Phillip White, Director of Financ Ryan Blackerby, Deputy Director of finance`
SUBJECT: Fiscal Year 2025-26 System Contracts Authorized by Staff — February 2026 RECOMMENDATION:
That the City Council:
1. Receive and file a report on the Fiscal Year 2025-26 (FY26) contracts authorized by staff during February 2026, or;
2. Provide further direction to staff.
BACKGROUND/DISCUSSION:
Per City Council request, staff provides a report on authorized contracts on a monthly basis.
Attachment 1 contains a list of contracts compiled by first querying Tyler Munis for 1) contracts entered into Tyler Munis from February 1, 2026 through February 28, 2026, and 2) contracts with FY26 amounts greater than $0, a revised amount greater than the original amount, and modified in Tyler Munis within the same date range (to capture any additional contracts amended within the date range). Both outputs were filtered to remove contracts that staff had already indicated in Tyler Munis as having received City Council authorization, as well as contracts that had not yet been "posted" or "approved" in the system (indicating a level of review still pending).
Though the City uses standardized templates and processes for most contracts, there is no centralized, electronic system for contract creation and execution. Tyler Munis, however, has tools for managing contracts after they are executed and entered into the system. Munis, therefore, is the best source of centralized data for this report, though it introduces certain limitations. Munis can only report on contracts that have been entered into the system by staff. As such, executed contracts not entered into Munis would be absent from the report. Similarly, dates that are used to query contracts in Munis may not reflect actual contract dates. As an example, the "Entry Date" in Munis does not reflect the date the contract was executed. Modifications made to a contract record in Munis may be technical in nature and not actually reflect a change in the contract document or agreement itself. Staff has
made efforts to overcome some of these limitations and present all contracts to the City Council in an inclusive manner, but these and similar limitations of the system do affect the results.
An additional consideration is that contract records in Munis are used to represent a variety of authoritative documents that guide a relationship between the City and a third party, when helpful for financial management. Therefore, the results may include documents that many may not consider to be contracts such as license agreements, terms and conditions or other documents that are standard to sign or agree to when making a purchase with a vendor.
The contracts in Attachment 1 were authorized by staff members consistent with the Purchasing Authority Limits in Section 2.24.012 of the Yucaipa Municipal Code, "Purchasing Levels and Approval Authority".
FISCAL IMPACT:
The recommendations do not result in a fiscal impact.
Attachment:
1. New or Modified System Contracts Authorized by Staff in February 2026
New or Modified System Contracts Authorized by Staff in February 2026 Contract
Vendor
De t/Loc Description
Description
Year
Ori inal Total
Revised Total
20942 (Original)
CYPHERWORX INC(12539)
CS - STARS
STARS LEARNING CONTENT
MANAGEMENT SYSTEM
2025
8,450.00
25,350.00
21374 (Original)
CART GUY LLC(12055)
CS - Sports & Comm.
Center/G m
GOLF CART RENTALS FY26
2026
6,000.00
6,000.00
21375(Original)
STAGERIGHTCORPORATION(10995)
CS -YPAC
YPAC STAGE EQUIPMENT AND
COMPONENTS
2026
8,394.84
8,394.84
21376 (Original)
MEGAN MCIVER(12693)
CS -YPAC
YPAC Live: Megan Makes Bubbles 3/28/26
2026
2,500.00
2,500.00
21379 (Original)
NEW ERA DOOR COMPANY 12348
Public Works
REPAIR AUTOMATIC DOORS CITYWIDE
2026
24,500.00
24,500.00
21382 (Original)
AIR EXCHANGE INC(10708)
Fire
Protection/Paramedic
PLYMOVENT SERVICE
2026
14,000.00
14,000.00