DATE:
STAFF REPORT
April 27, 2026
Item No.
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Ana V. Sauseda, Director of General Services/City Clerk SUBJECT: Discussion of Commissions and Committees
RECOMMENDATION:
That the City Council:
1. Review the Commission/Committees Roster for the City of Yucaipa and discuss the structure of each Commission/Committee and advise the City Clerk of any changes; and
2. That Deputy Mayor Beaver review the attached Citizen Service Applications and nominate one (1) applicant for membership to the Planning Commission; or
3. Provide further direction to staff.
BACKGROUND/DISCUSSION:
On February 23, 2026, this item was introduced to the City Council for discussion. After public comment was received, the City Council requested that this item be continued to allow Councilmember Thorp to be present for the discussion. The original staff report is included as Attachment 1. In addition to requesting a continuation, the Council also asked staff to provide the following additional details pertaining to Commissions/Committees:
The Role of a Commissioner vs. Committee Member
Commissioner — Appointed volunteers which serve on specialized bodies with the authority to make decisions on specific issues. Typically, commissioner duties are outlined in the city's Municipal Code and the California Government Code.
Committee Member — Appointed volunteer that serves in an advisory capacity to the City Council.
Committee's are usually designed to research, discuss, and provide recommendations to the City Council.
History of the Trails and Open Space Committee
The Trails and Open Space Committee was originally established as a subcommittee of the Park and Recreation Commission. At the July 23, 1990 City Council meeting, the Council received a memo (Attachment 2) from the Park and Recreation Commission requesting the formation of the Trails and Open Space subcommittee to fall under the purview of the Park and Recreation Commission. The purpose of the subcommittee was to create a proposal for a recreational trail system and a park and open space plan to be incorporated into the City's General Plan. On September 23, 1991, the subcommittee became an official committee of the City.
Commission/Committee Budget Details
The City of Yucaipa has a total of two (2) Commissions, seven (7) Citizen Advisory Committees, and one (1) Standing Committee. The following Commissions/Committees are allocated an annual budget through their respective City department's annual operating budget in which the department director manages the use of the budget:
• Planning Commission
• Trails & Open Space Committee
• Youth Advisory Committee
Cost of Staffang CommisswnJCommittee Meetings
The City General Fund's cost to staff and administer commission/committee meetings varies on a monthly basis. The table below reflects rough monthly cost estimates to staff and administer the Commissions Committees:
COMMISSION/
DEPARTMENT STAFF
AMOUNT SPENT
COMMITTEE
ASSOCIATED
EDAC
•
Development Services
$2,831.65
•
City Clerk
$454.85
•
IT
$73.94
TOTAL
$3,360.44 (MONTHLY)
FINANCE COMMITTEE
.
Finance
$1,981.57
•
City Clerk
$961.09
•
IT
$73.94
TOTAL
$3,016.60 (MONTHLY)
HEALTHY YUCAIPA
.
Community Services
$3,032.70
•
City Clerk
$727.76
•
IT
$73.94
TOTAL
$3,834.40 (MONTHLY)
MEASURE S CITIZEN
•
Finance
$2,034.93
OVERSIGHT
.
City Clerk
$915.60
•
IT
$73.94
TOTAL
$3,024.47 (QUARTERLY)
MOBILEHOME PARK
(MEETS TWICE PER YEAR
TRAILS & OPEN SPACE
.
Community Services
$2,284.04
0 City Clerk
$1,910.37
•
Development Services
$1,132.66
•
IT
$73.94
TOTAL,
$5,401.01 (MONTHLY)
VECTOR CONTROL
ONLYMET ONCE LAST YEAR
YOUTH ADVISORY
.
Community Services
$4,549.38
•
City Clerk
$1,955.86
•
IT
$73.94
TOTAL,
$6,579.18 (MONTHLY)
PARK & RECREATION
•
Community Services
$9,970.47
COMMISSION
.
City Clerk
$909.70
•
IT
$73.94
•
Development Services
$10,954.11 (MONTHLY)
TOTAL
PLANNING COMMISSION
.
Development Services
$6,566.80
•
City Clerk
$181.94
•
IT
$506.32
TOTAL
$7,255.06 (MONTHLY)
Planning Commission Vacancy
On February 18, 2026, the City Clerk's Office received a resignation letter from Planning Commissioner Stacy Phillips. A notice of vacancy was posted in the newspaper, social media, and on the City's website with a deadline of April 15, 2026, to apply. A total of 10 applications were received and have been included (Attachment 5) for Deputy Mayor Beaver's consideration.
FISCAL IMPACT:
The recommendations do not result in a fiscal impact, however City Council actions such as establishing budgets would result in a corresponding fiscal impact.
Attachment(s):
1. February 23, 2026 City Council Staff Report
2. July 23, 1990 Park and Recreation Commission Memo
3. Commission/Committee Budgets
4. 2025 Committee Roster
5. Planning Commission Applications
ATTACHMENT 1
Item No. 12
STAFF REPORT
DATE: February 23, 2026
TO: Honorable Mayor and City Council
i
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Ana V. Sauseda, Director of Genera Services/City Clerk 4V,:5 SUBJECT: Discussion of Commissions and Committees
RECOMMENDATION:
That the City Council:
1. Review the Comrnission/Committees Roster for the City of Yucaipa and discuss the structure of each Commission/Committee and advise the City Clerk of any changes; or
2. Provide further direction to staff.
BACKGROUND/DISCUSSION:
Annually, the City Council reviews memberships on the various City Council ad -hoc and standing committees and makes adjustments as necessary. A copy of the current committee roster is included as Attachment 1.
A review of the general rules and procedures for the conduct of Commissions and Committees in the City of Yucaipa will be presented for Council consideration at a future meeting. That presentation will address requests from Councilrnembers to include staggered terms (similar to that of the City Council) and converting the Public Safety Ad -Hoc Corrunittee to a standing committee.
In addition, staff has received questions that pertain to cornmittees with operating budgets as well as questions that relate to scope, purpose, and whether some advisory committees would be better suited as ad -hoc committees or ultimately combined to improve efficiency and effectiveness and reduce redundancy. The City Council is the body authorized to provide direction on those items. 02/23/2026 City Council Agenda
Known Challenges and Context for the City Council's Evaluation Based on the questions and comments received over time, here are some things to consider:
Number of Members on a Committee — City Commissions/Committees/Boards are generally recommended to have an odd number of members. This structure is common practice in order to prevent tie votes and to easily establish a quorum. A few of the committees on the roster have an even number of members.
Budget for Commissions/Committees — Staff have been approached about why certain commmittees have budgets and others don't. Currently, the Trails and Open Space Committee, Youth Advisory Committee, and Planning Commission are the only ones that have budget allocated to them.
0 Roles and Responsibilities — Clearly defined roles and responsibilities (goal) would help the following committees operate more effectively:
➢ Vector Control Committee — This committee met just once in 2025 for the purpose of designating officers. During this meeting, Committee Members were left questioning the purpose of this committee as Vector Control Service are primarily handled by the County of San Bernardino. The Committee was established in 2005 and was changed to an ad -hoc committee in 2012. In early 2016, complaints from the public resurfaced regarding the flies, odors and the stock piling of manure at the chicken ranches. The Council at the time held a study session to address the current poultry ranch manure management ordinance and subsequently approved an updated ordinance requiring the removal of manure every three days. The update to the ordinance also increased inspections at the poultry ranches. Since the new ordinance went into effect, Code Enforcement has done a fantastic job of ensuring compliance. This Committee may be better suited as an ad -hoc committee, which would meet on an as -needed basis.
Mobilehome Park Committee — In early 2023, the Mobilehome Park Committee was created to regularly provide information related to the City's Mobilehome Rent Stabilization Program and to engage in an open exchange of information on matters concerning mobilehome parks in the City of Yucaipa. The intent was really centered on providing information pertaining to the Biennial Review. The Committee is scheduled to meet twice per year but has not met since November- 2024. This Committee might also be better suited as an ad -hoc committee, whereby staff would meet with the stakeholders on an as -needed basis.
y Finance Commmittee — The purpose of this committee as defined in Resolution No. 2025-01 is to review the financial matters involving the City. With the creation of the Payments & Contracts Ad -Hoc Committee for additional oversight, it would be helpful to clearly define what Council would like the role of the Finance Committee to be and consider dissolving the Ad -Hoc Committee.
02/23/2026 City Council Agenda
Public Safety Committee — This committee was previously an Ad -Hoc Committee.
The Council will need to establish the role of this committee so staff can ensure that it complies with the Brown Act.
Overlap of Commission/Cornmittee Duties — In 1990, Chapter 2.12 of the Yucaipa Municipal Code established the Park and Recreation Cormnission for the City of Yucaipa. The Cormnission shall recommend policies and procedures to the City Council for the operation, use and management of all recreation activities, facilities, parks, parkways, open space and trails; and making recornmendations to the city council on existing policies and procedures as outlined in Section 2.12.060(A). Staff have received questions about the Trails and Open Space Committee and whether there should be a separate committee as those duties fall under the purview of the Park and Recreation Cormnission.
In preparation for the upcoming review, staff recommends that the City Council evaluate each commission and committee and consider potential changes such as dissolving or redefining those with minimal activity, adjusting membership levels, consolidating those with similar scopes, eliminating/establishing operating budgets, clarifying roles and responsibilities, and reviewing Council representatives on committees. Resolution No. 2025-01 with the list of all Committees in the City of Yucaipa and their goal, is included for reference as Attachment 2.
CITIZEN ADVISORY COMMITTEES
COMMITTEE
THINGS TO CONSIDER:
ECONOMIC DEVELOPMENT
•
Consider decreasing/increasing the number of
ADVISORY COMMITTEE
members.
(Currently has 8 members)
•
Consider Council Membership on this Committee.
•
Consider if a budget should be allocated to this
committee. The current budget is $0.
HEALTHY YUCAIPA
.
Consider clarifying that the Committee itself is
COMMITTEE
comprised of 7 members.
(Currently has 9 members, two of
•
Consider Council Membership on this Committee.
which are Non -Voting
•
Consider if a budget should be allocated to this
Councilmembers)
Committee. The current budget is $0.
MEASURE S CITIZEN
•
Consider if a budget should be allocated to this
OVERSIGHT COMMITTEE
Committee. The current budget is $0.
(Currently has 5 members)
MOBILEHOME PARK
•
Consider changing this to an Ad -Hoc Committee due
COMMITTEE
to minimal activity.
(Currently has 8 members)
•
If Council chooses to keep this is a Citizen Advisory
Committee instead, consider decreasing/increasing
the number of members.
•
Consider if a budget should be allocated to this
Committee. The current budget is $0.
TRAILS & OPEN SPACE
.
Consider decreasing/increasing the number of
COMMITTEE
members.
02/23/2026 City Council Agenda
• Consider if a budget should continue to be allocated
to this Committee. The current budget is $2,000.
VECTOR CONTROL
• Consider converting this Committee to an Ad Hoc
COMMITTEE
Committee due to minimal activity.
(Currently has 10 members, two of
e If Council chooses to keep this is a Citizen Advisory which are Non -Voting
Committee instead, consider clarifying the number of
Councilmembers and two of which
members on this Committee.
are staff members)
• Consider if a budget should be allocated to this
Committee. The current budget is $0.
YOUTH ADVISORY
• Consider clarifying that the Committee itself is
COMMITTEE
comprised of 13 members.
(Currently has 15 members, two of
' Consider if a budget should continue to be allocated
which are Non -Voting
to this Committee. The current budget is $6,750.
Councilmembers)
STANDING COMMITTEES
COMMITTEE
THINGS TO CONSIDER:
FINANCE COMMITTEE
• Consider establishing duties of the Finance
Committee.
• Consider CouncilHembership on this Committee.
PAYMENT & CONTRACTS
• Consider dissolving this Ad -Hoc Committee if the
Council prefers to continue with the Finance
Committee.
PUBLIC SAFETY
• Consider establishing duties of the Finance
Committee.
• Consider Council Membership on this Committee.
COMMISSIONS
COMMISSION
THINGS TO CONSIDER:
PARK AND RECREATION
COMMISSION
• Consider the budget for this Commission. The
current budget is $0.
PLANNING COMMISSION
Consider the budgetfor this Commission. The
current budget is approximately $2,000.
FISCAL IMPACT:
The recommendations do not result in a fiscal impact, however City Council actions such as establishing budgets would result in a corresponding fiscal impact.
Attachment(s):
1. 2025 Committee Roster
2. Resolution No. 2025-01
02/23/2026 City Council Agenda
ATTACHMENT 1
02/23/2026 City Council Agenda
AD -HOC COMMITTEES
Committees2025 of of
•.
CASA BLANCA ADVISORY
Member
Member
Meeting Date
Time
Place
Jon Thorp
Chris Venable
AS -NEEDED
COMMUNITY ACTIVITY GRANT (CAG)
APPLICATION REVIEW
Member
Member
Meeting Date
Time
Place
Justin Beaver
Jon Thorp
AS -NEEDED
FIVE WINDS RANCH IMPROVEMENT ADVISORY j
Member
Member
Meeting Date
Time
Place
Chris Venable
Justin Beaver
AS -NEEDED
LIBRARY
Member
Member
Meeting Date
Time
Place
Jon Thorp
Bob Miller
AS -NEEDED
PAYMENT & CONTRACTS
Member
Member
Meeting Date
Time
Place
Chris Venable
Justin Beaver
AS -NEEDED
PUBLIC ARTS
Member
Member
Meeting Date
Time
Place
Bob Miller
Judy Woolsey
AS -NEEDED
PUBLIC SAFETY
Member
Member
Meeting Date
Time
Place
Justin Beaver
Bob Miller
AS -NEEDED
PUMPKIN PATCH T
Member
Member
Meeting Date
Time
Place
Jon Thorp
Justin Beaver
AS -NEEDED
SOLID WASTE
I Member
Member
Meeting Date
Time
Place
Chris Venable
Bob Miller
AS -NEEDED
YUCAIPA DIAMOND DREAMS
Member
Member
Meeting Date
Time
Place
Justin Beaver
Bob Miller
AS -NEEDED
YUCAIPA VALLEY CHAMBER OF COMMERCE
Member
Member
Meeting Date
Time
Place
COMMITTEESSTANDING
FINANCE COMMITTEE
Judy Woolsey
Chair
Bob Miller AS -NEEDED
Member Meeting Date
Time
Place
Bob Miller
Judy Woolsey
3rd Monday of
every month
9:00 AM
Yucaipa City Hall -
Community Meeting Room
0 U
V
Last Updated on 06/24/2025
ATTACHMENT 2
02/23/2026 City Council Agenda
RESOLUTION NO. 2025-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,
CALIFORNIA, AMENDING THE GENERAL RULES AND PROCEDURES
FOR THE CONDUCT OF COMMISSIONS AND COMMITTEES IN THE
CITY OF YUCAIPA AND ADDING NEWLY ESTABLISHED
COMMITTEES
WHEREAS, advisory bodies are instrumental in advising and contributing to informed decision -making in the City of Yucaipa; and
WHEREAS, ensuring clear and consistent rules for the establishment and appointment of Commissions and Committees is fundamental to promoting public confidence in the decision - making process; and
WHEREAS, the City Council believes it is within the public interest to establish guidelines for the Commissions and Committees; and
WHEREAS, these regulations aim to enhance transparency, inclusivity, and community participation, fostering trust, accountability, and collaboration in local government; and WHEREAS, reviewing the list of City Council Committees and Committee functions on a regular basis is necessary in order to ensure consistency and relevancy; and WHEREAS, the City wishes to update the list of City Council Committees, their functions, and meeting dates and times.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY RESOLVES AS FOLLOWS:
Section 1. Resolution No. 2023-46 is hereby rescinded.
Section 2. The findings above are true and correct and incorporated herein by this reference.
Section 3. The City Council hereby adopts the General Rules and Procedures for the Conduct of Commissions and Committees of the City of Yucaipa attached hereto as Exhibit "A„
Section 4. The City Council hereby adopts the list of Commissions & Committees, Committee functions, and meeting times, attached hereto as Exhibit "B." Previously existing Committees not listed in Exhibit "B" are hereby disbanded. 02/23/2026 City Council Agenda
Section 5. The City Manager is hereby authorized to amend the meeting dates and times as necessary.
PASSED, APPROVED, and ADOPTED this 13th day of January, 2025. 4on Thorp, Mayor
ATTEST./—�
Ana`VNSauseda, MMC
Director of General Services/City Clerk
02/23/2026 City Council Agenda
Exhibit "A"
GENERAL RULES AND PROCEDURES FOR THE CONDUCT OF
COMMISSIONS AND COMMITTEES IN THE CITY OF YUCAIPA
ARTICLE I — Purpose.
These regulations shall promote transparency, inclusivity, efficiency, and effectiveness in the decision -making processes and establish standard rules and procedures for all commissions, committees, and citizen advisory committees established by the City Council except as otherwise provided by ordinance or resolution.
ARTICLE II — Membership.
Except as otherwise provided by ordinance or resolution:
Section 1. Except as provided in Exhibit B of Resolution No. 2025-01, each member of the City Council may nominate at least one (1) person for membership on any commission or committee established by the City Council. Members shall be appointed by a majority vote of the City Council.
Section 2. Except as provided in Exhibit B of Resolution No. 2025-01, every Member appointed to a commission or committee must meet the same qualifications as members of the City Council as described in Government Code Section 36502(a) for the City of Yucaipa or an unincorporated community adjacent to the City of Yucaipa. If, during a Member's term in office, such Member moves their residence outside the city limits or an unincorporated community adjacent to the City of Yucaipa, their office shall immediately become vacant. The Member must notify the City Clerk in writing within ten (10) days of such event. A majority of the Members appointed to a commission or committee subject to this section shall be residents of the City of Yucaipa.
Section 3. Each Member of a commission or committee shall serve without compensation unless otherwise provided by ordinance or resolution adopted by the City Council.
ARTICLE III — Term of office.
Section 1. Each Member appointed by the City Council shall serve a term of two years, except as otherwise provided by ordinance or resolution. Even with the expiration of a term, each Member shall serve until their successor is duly qualified and appointed. Members serve at the pleasure of the City Council and may be removed at any time by a vote of the City Council.
Section 2. Unless otherwise prohibited or regulated by law, all Members of commissions and committees shall serve for the term designated in this article unless sooner terminated at the will and pleasure of the City Council.
02/23/2026 City Council Agenda
ARTICLE IV — The Members.
Section 1. Every commission and committee shall elect a Chairperson and a Vice -Chairperson from among its Members. Each shall serve a term of one year until a successor is appointed and takes office. The staff person assigned, if any, to the commission or committee shall serve as a non -voting Secretary. If no staff person is assigned, then the commission or committee shall appoint one of its mernbers to serve as Secretary.
A. The Chairperson. In collaboration with the Secretary, and subject to the preparation of items for the agenda, the Chairperson will schedule dates and times for meetings on matters within the jurisdiction of the commission or committee, ensuring that agendas are created, circulated, and duly posted in compliance with the Brown Act and local regulations. The Chairperson will officiate and conduct meetings, serving as the parliamentarian, providing leadership, and ensuring that Members are aware of their obligations and that the commission, or committee complies with its responsibilities. The Chairperson will ensure there is sufficient time during the meeting to discuss only the agenda items professionally.
The Chairperson will discharge the following functions:
1. Facilitate communications between the public, staff, and the commission or committee in a manner that is consistent with this procedure.
2. Be accessible and to serve as a resource to other Members in resolving issues which may arise.
3. As tirne permits, and as need arises, attend the portion of meetings that relate to common interests of the Council and the commission or committee.
B. The Secretary. Appointed by the City Manager to staff the commission or committee meetings, the Secretary shall attend all commission and committee meetings. In collaboration with the Chairperson, the Secretary shall establish the agenda, which shall be finalized, furnished to the City Clerk, and posted in compliance with the Brown Act. The Secretary shall ensure that adequate records are maintained reflecting every determination, finding, and action by the commission or committee, consistent with City guidelines and state law. Either the Secretary or the City Attorney, which may be assigned to staff the Commission and Committee, may be called upon by the Chairperson to be a resource on items involving parliamentary process and procedure.
Section 2. Upon taking office and throughout their time of service, each Member- appointed by the City Council shall reflect the following public service values at all times:
A. Each Member will strive to act fairly and respectfully when reviewing and considering items presented and making decisions based on the merits of the issues, honoring the City's obligations imposed by law, and honoring the public's expectation that decision -makers will be fair and impartial treating all people and projects equitably.
B. Each Member will exhibit compassion, conveying the City's care for and commitment to its community members and the needs of the public, officials, and staff.
C. Each Member will treat fellow officials, staff, and the public with courtesy, even when disagreeing, and focus on the merits in discussions, not personalities, character, or 02/23/2026 City Council Agenda
motivations, and comply with the rules of decorum and behavior guidelines contained in this section.
D. Each Member will responsibly discharge their role, attending all scheduled meetings in adherence to the Article VIII, reviewing materials and not disclosing confidential infor►nation, and representing the City's official positions to the best of the Member's ability when authorized to do so while refraining from taking any action that might appear to compromise the Member's independent judgment. In taking responsibility for the Member's own actions, the Member will not use infor►nation acquired in the Member's public capacity for personal advantage and will not represent a third party's interests to the City.
E. Each Member will exercise the functions of the appointed office with integrity, remaining truthful with fellow Members, the public, and others, and be prepared to make unpopular decisions to further the public's interest and disclose instances of wrongdoing to the appropriate authorities.
F. Each Member will be mindful of their obligation as a public official to serve the whole community, keep the public trust, and promote the efficient use of the City's resources.
G. Each Member will strive to collaborate with City staff and each other, recognizing that staff and Members are on the same 'team' and are part of the same City organization.
H. Each Member will be mindful of and promote the City's interests as articulated in the City Council's adopted goals, general plan, resolutions, and ordinances. Achieving the public's benefit as expressed therein shall guide the Member's actions above their individual interests or the interests of special interest groups.
I. If authorized by the commission or committee to speak to the City Council on its behalf, the Member shall strive to fairly represent the stance and views of the entire commission or committee on the item being discussed.
J. Failure to follow any of the above items established in this section may be grounds for removal by an affirmative vote of a majority of the City Council.
ARTICLE V — Agenda items.
Section 1. All items placed on the agenda shall be within the jurisdiction of the commission or committee.
Section 2. The Secretary will be responsible for the preparation of meeting agendas. The written agenda shall be published and posted, and no action or discussion shall take place on any item not appearing on the posted agenda except as permitted by the terms and provisions of The Brown Act.
Section 3. In addition to items placed on the agenda by the secretary, any commission or committee Member may propose that an item be placed on a future agenda. The Member's proposal shall be included on the agenda first for discussion and evaluation by the commission or committee. The criteria for including an item on the agenda for future consideration shall be:
A. Whether the item is within the jurisdiction of the commission or committee: and B. Whether the item is part of the approved commission or committee work plan; and C. Whether sufficient staffing and resources are available to ready the item for action on the requested future date.
02/23/2026 City Council Agenda
Section 4. If all the above criteria are satisfied and the commission or committee agrees by a majority vote that the proposed item should be discussed for a future date, the Secretary of that commission or committee shall place the item on an appropriate future agenda of the commission or committee.
ARTICLE VI — Meetings and Quorum.
Section 1. Each commission or committee shall fix the time and place of its regular meetings and may hold special meetings as prescribed by California state law. Each commission or committee shall hold regular meetings at least once each quarter except as otherwise provided by ordinance or resolution. The City Manager is authorized to amend the meeting dates and times as necessary.
Section 2. A majority of the voting members of the commission or committees appointed constitutes a quorum. An affirmative vote of at least a majority present is required to take official action. Any question on which the vote is tied is lost, provided that the presiding officer or any member may request the item be carried over to the next regular meeting at which a full commission or committee will be present.
ARTICLE VII — Organization
Section 1. Each commission or committee shall use Rosenberg's Rules of Order, and the City Council's own adopted procedures, which shall be the rules of order and procedure for the transaction of business.
Section 2. Notwithstanding the above, rulemaking and appellate commissions may propose more specific rules of order and procedure, which shall be reviewed by the City Attorney and approved by the City Council before use.
ARTICLE VIII — Attendance Policy
Section 1. Members appointed by the City Council to serve on a City commission or committee are expected to attend each regular or special meeting of that commission or committee.
Section 2. For purposes of this policy, an excused absence is any absence with notification given to the Chairperson and staff at least twenty-four (24) hours before the meeting.
Section 3. A Member may have a maximum of three (3) excused absences per twelve (12) months.
On the third excused absence, the City Clerk shall send a warning letter to the Member, including a copy of this policy. If a Member has more than three (3) excused absences in a twelve (12) month period, the procedure in Section 5 of this Article below shall commence.
Section 4. An unexcused absence is any other absence. A Member may have a maximum of two (2) unexcused absences in twelve months. On the second unexcused absence, the City Clerk shall send a warning letter to the member. If a member has more than two (2) unexcused absences in twelve months, the procedure in Section 5 of this Article below shall commence. 02/23/2026 City Council Agenda
Section 5. If a subsequent absence under Section 3 and 4 of this Article above occurs in the twelve (12) month period, the City Clerk shall send a letter to the member putting them on notice that they are in violation of the attendance policy and requiring a response within seven days and whether they wish to continue on the commission or committee or resign.
Section 6. The Member may respond to the City Clerk and provide a reasonable explanation for the absences, allowing the Member to continue serving unless there is a subsequent absence.
However, if the Member either does not respond to the City Clerk's letter with an explanation of the absences, does not resign, or incurs an additional absence during the twelve (12) month period (whether excused or not), the Member will be deemed to have resigned. The City Manager shall issue a letter to the Member notifying them that they are in violation of this policy, have yet to respond to the inquiry, or have exceeded the number of absences allowed under this policy and, therefore, have resigned their position. Upon issuance of the letter, the appointment shall be deemed vacant.
ARTICLE IX — Vacancies.
If a vacancy occurs other than by expiration of a term, the City Council shall appoint a Member to serve for the unexpired portion of the term in the same manner as the original appointment.
ARTICLE X — Removal from office.
Section 1. The term of a Member shall automatically expire in the event of the Member's death or resignation, or if the requirements outlined in Article II Section 2, are no longer met.
Section 2. An affirmative vote of the City Council may remove any Member. 02/23/2026 City Council Agenda
Exhibit "B"
AD -HOC COMMITTEES
The following ad -hoc committees will meet on an as -needed basis:
• Casa Blanca House Advisory Ad -Hoc Committee
• Community Activity Grant Application Review Ad -Hoc Committee • Five Winds Ranch Improvement Advisory Ad -Hoc Committee • Library Ad -Hoc Committee
• Solid Waste Ad -Hoc Committee
• Public Arts Ad -Hoc Committee
• Public Safety Ad -Hoc Committee
• Yucaipa Valley Chamber of Commerce Ad -Hoc Committee
CITIZEN ADVISORY COMMITTEES
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (EDAC)
GOAL: The Economic Development Advisory Committee in the City of Yucaipa aims to foster sustainable economic growth, enhance the local business environment, and improve the overall quality of life for residents by providing recommendations, strategies, and support to the City's economic development initiatives. The committee shall act in an advisory capacity to the City Council in the development of policies, programs, and initiatives related to economic development.
MEMBERS: The committee shall consist of eight (8) members:
• One (1) member from the Chamber of Commerce
• One (1) member from the Board of Realtors
• One (1) member from Crafton Hills College
• One (1) member from the Yucaipa -Ca Iimesa Joint Unified School District • One (1) member from a Financial Institution
• One (1) Local Developer
• Two (2) at -large members who must own or represent a business located in Yucaipa, or in an unincorporated county area adjacent to City boundaries, and must not represent a business from one of the above -mentioned organizations/categories, and
In addition, the Council may appoint one (1) non -voting Councilmember to serve as a liaison to this committee.
02/23/2026 City Council Agenda
Committee members shall either be residents, property owners, or business owners of the City of Yucaipa. Business owners in unincorporated county areas adjacent to City boundaries shall also be eligible.
Appointments to EDAC shall be made by the City Council upon review of completed applications.
TERM: Each Committee member's term (at -large Councilmember appointments) shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.
MEETINGS: The EDAC Committee shall meet on a quarterly basis. The date and time will be determined by the committee.
HEALTHY YUCAIPA COMMITTEE
GOAL: The goal of the Healthy Yucaipa Committee is to promote community health and improve the quality of life for Yucaipa residents. The committee shall act in an advisory capacity to the City Council in policy matters pertaining to the Healthy Yucaipa Committee and assist the Youth advisory Committee in promoting healthy guidelines and choices for youth.
MEMBERS: The committee shall consist of nine (9) members:
• Two (2) non -voting members of the City Council
• Seven (7) of which shall be appointed by the City Council. Each member of the City Council may nominate at least one (1) person for membership.
Members shall be appointed by a majority vote of the City Council. ***The Committee shall have the option to recommend a tenth member for appointment by the City Council as a non -voting youth member.
TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.
MEETINGS: The committee shall meet on a monthly basis. The date and time will be determined by the committee.
MEASURE S CITIZEN OVERSIGHT COMMITTEE
GOAL: The Measure S Citizen Oversight Committee was established to independently review and advise upon the city's expenditure of proceeds generated by the transactions and use tax.
MEMBERS: The committee shall consist of five (5) members, all of whom shall be residents of the city.
TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.
MEETINGS: The committee shall meet as necessary to discharge the responsibilities of the committee.
02/23/2026 City Council Agenda
MOBILEHOME PARK COMMITTEE
GOAL: The goal of the Mobilehome Park Committee is to regularly provide information related to the City's Mobilehome rent stabilization program and to engage in an open exchange of information on matters concerning mobilehome parks in the City of Yucaipa.
MEMBERS: The committee shall consist of eight (8) members:
• Five (5) Yucaipa Mobilehome Park Residents under Rent Control • Two (2) Yucaipa Mobilehome Park Owners or Owner Representatives • One (1) Industry Representative
Mobilehome Park Owners or Owner Representatives need not be residents of the City of Yucaipa.
TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January I to January 1.
MEETINGS: The committee shall meet on a bi-annual basis. The date and time will be determined by the committee.
TRAILS & OPEN SPACE COMMITTEE
GOAL: The goal of the Trails and Open Space Committee is to provide recommendations regarding the preservation of open space in the City of Yucaipa and the expansion of the City's multipurpose trail network. The committee shall act in an advisory capacity to the City Council in matters related to acquisition and maintenance of public open space the implanting directives related to the City's Master Trails Plan.
MEMBERS: The committee shall consist of nine (9) members. Any resident of the City, as well as residents in an unincorporated county area adjacent to City boundaries, shall also be eligible to serve on the Trails & Open Space Committee.
Each member of the City Council may nominate at least one (1) person for membership. Members shall be appointed by a majority vote of the City Council.
The Trails and Open Space Committee shall appoint one (1) member to serve as a liaison to the Crafton Hills Open Space Conservancy.
TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January I to January 1.
MEETINGS: The committee shall meet on a monthly basis. The date and time will be determined by the committee.
02/23/2026 City Council Agenda
VECTOR CONTROL COMMITTEE
GOAL: The goal of the Vector Control Committee is to oversee vector control services in the City of Yucaipa. The committee shall act in an advisory capacity to the City Council in vector control matters and issues regarding rural, commercial and recreational animal raising and agricultural activities and the review of the annual manure management plans submitted for each ranch.
MEMBERS: The committee shall consist of ten (10) members:
• Two (2) representatives of the poultry industry
• Two (2) staff members
• One (1) Cooperative Extension Farm Advisor
• Three (3) members of the general public
• Two (2) non -voting members of the City Council
Appointments to the Vector Control Committee, with the exception of the 2 staff members, shall be made by the City Council upon review of completed applications.
The two (2) staff member positions shall be appointed by the City Manager or his designee.
TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.
MEETINGS: The committee shall meet on a monthly basis. The date and time will be determined by the committee.
02/23/2026 City Council Agenda
YOUTH ADVISORY COMMITTEE
GOAL: The goal of the Youth Advisory Committee is to empower youth, create opportunities for their input into community projects, programs, and events and enable them to have an influence and impact on issues and decisions they care about. The committee shall act in an advisory capacity to the City Council in policy matters pertaining to youth.
MEMBERS: The committee shall consist of fifteen (15) members:
• Thirteen (13) youth members
• Two (2) non -voting members of the City Council.
Youth member appointments shall be made by the City Council upon review of completed applications.
TERM: Student committee members shall serve a two-year term, from September 1 through September 1.
MEETINGS: The committee shall meet on a monthly basis. The date and time will be determined by the committee.
ATTENDANCE: The Attendance Policy outlined in Article VIII of the General Rules and Procedures for the Conduct of Commissions and Committees in the City of Yucaipa shall be applicable to the Youth Advisory Committee with the exception of Section 3. A member of the Youth Advisory Committee shall not miss 25% of the meetings of the committee.
COMMISSIONS
PARK AND RECREATION COMMISSION
Please refer to Section 2.12 of the Yucaipa Municipal Code for information on the Park and Recreation Commission.
PLANNING COMMISSION
Please refer to Section 2.16 of the Yucaipa Municipal Code for information on the Planning Commission.
02/23/2026 City Council Agenda
STANDING COMMITTEES
FINANCE COMMITTEE
GOAL: The goal of the Finance Committee is to review the financial matters involving the City.
MEMBERS: The committee shall consist of two (2) members of the Yucaipa City Council.
TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.
MEETINGS: The Finance Committee shall meet on a monthly basis. The date and time will be determined by the committee.
02/23/2026 City Council Agenda
ATTACHMENT 2
TO: Y. ,IPA CITY COUNCIL
FROM: YUCAIPA PARKS AND RECREATION COMMISSION
DATE: July 9, 1990
SUBJECT:
RECREATIONAL TRAILS AND OPEN SPACE
COMMITTEE .
The purpose of this committee is to create a proposal for a recreational trail system, and a park and open space plan for adoption into the City of Yucaipa's General Plan. This committee shall provide the City Council and City Staff with recommendations for LOCATION, STANDARDS, IMPLEMENTATION AND FUNDING MECHANISMS, and VOLUNTEER PROGRAMS FOR OPERATIO14S AND MAINTENANCE.
1. Ingrid Lager-lof-Representative, Parks & Rec. Commission 35841 Eureka Avenue,Yucaipa, CA 92399
797-85.50
la. Lenore Figueredo-Alternate Rep., Parks & Rec. Commission 33488 Yucaipa Blvd. Yucaipa, CA 92399
797--4569
2. Joanne Coffeen-Representative, Parks & Rec. Commission 9888 Azurite St. Yucaipa, CA 92399
797-3572
2a. Jim Foss -Alternate Rep. Parks & Rec. Commission
12671 16th St. Yucaipa, CA 92399
795-6327
3. Ilene Hutchinson
13586 Fremont, Yucaipa, CA 92399
795-5.933
4 Bob & Dottie Potter
36583 Oak Glen Rd. Yucaipa, CA 92399
797-_7107
5. Judy Locke
'35787 Avenue F, Yucaipa, CA 92399
797-1500
6. Albert Kelley
1241^ 4th St. Sp. 72, Yucaipa, CA. 92399
797-9545
7. Linda Hill
10288 Country Lane, Yucaipa, CA 92399
797-0487
8. Carol Hamilton
10600 Lakeview Rd. Yucaipa, CA 92399
790-1479
9. Barbara Sissons
35780 Avocado, Yucaipa, CA 92399
790-2226
10. Earl Giddings
35240 San Carlos, Yucaipa, CA 92399
795-1075
1 ATTACHMENT 3
Trails & Open Space Committee Budget Update
Item No. Date Vendor/Source
I Description Amount Remaining Balance
Account
No. 100-5-50-570-0000-0000-51210
FY:2025-2026 $2000
$2,000.00
1 11/03/25
Stater Bros
Snacks for Take A Hike (water, granola bars, trail mix) $98.43
$1,901.57
2 2/12/2026
Sancks for Take A Hike Event (water, granola bars, trail mix)
$81.44
$1,820.13
3 3/10/2026
Big Time Design
Two Polo Shirts Size XL
$48.48
$1,771.65
4 $1,771.65
5 $1,771.65
6 $1,771.65
7 $1,771.65
8 $1,771.65
9 $1,771.65
10 $1,771.65
11 $1,771.65
12 $1,771.65
13 $1,771.65
14 $1,771.65
15 $1,771.65
16 $1,771.65
17 $1,771.65
Remaining Balance
$1,771.65
Printed 4/21/2026
YTD Available Budget Report -Youth Advisory Committee
Account IIUMber
100 General Fund
Account ._
6,750.00
0.00 6,750.00
. .
231.60
448.81
6,069.59
Salaries
6,750.00
0.00 6,750.00
231.60
448.81
6,069.59
Expense Accounts
6,750.00
0.00 6,750.00
231.60
448.81
6,069.59
100-2-20-255-0000-0000-50000-
Salaries
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50010-
Temporary
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50020-
Overtime
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50040-
CellAllow
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50100-
Allotment
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50105-
HlthCtyPd
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50106-
DntlCtyPd
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50107-
HlthGAPlns
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50120-
WorkerComp
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50130-
DNUPers
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50131-
PERSCIsc
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50132-
PERSPEPRA
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50133-
SrvBftClsc
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50134-
SrvBftPEPR
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50135-
PERSTr1Bft
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50150-
DNUPyrlTx
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50151-
Medicare
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50152-
OASDI
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50160-
Lifelnsur
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50170-
Vision
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-50180-
DeferComp
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-51210-
TrvlMeet
2,000.00
0.00 2,000.00
0.00 0.00
2,000.00
100-2-20-255-0000-0000-51212-
StaffMoral
100.00
0.00 100.00
0.00 0.00
100.00
100-2-20-255-0000-0000-51220-
OfficeSupp
150.00
0.00 150.00
0.00 150.00
0.00 100-2-20-255-0000-0000-51240-
GenSupp
4,000.00
0.00 4,000.00
30.41 0.00
3,969.59
100-2-20-255-0000-0000-51270-
DNUMscExp
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-51275-
PrintAdv
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-51285-
UniformExp
500.00
0.00 500.00
201.19
298.81
0.00 100-2-20-255-0000-0000-57510-
I.T.ISF
0.00 0.00
0.00 0.00
0.00 0.00
100-2-20-255-0000-0000-70000-
DNUTrnsOut
0.00 0.00
0.00 0.00
0.00 0.00
ATTACHMENT 4
CASA BLANCA ADVISORY
Member
Member
Meeting Date
Time
Place
Jon Thorp
Chris Venable
AS -NEEDED
COMMUNITY ACTIVITY GRANT (CAG)
APPLICATION REVIEW
Member
Member -T
Meeting Date
Time
Place
Justin Beaver
Jon Thorp
AS -NEEDED
FIVE WINDS RANCH IMPROVEMENT ADVISORY
Member
Member
Meeting Date
Time
Place
Chris Venable
Justin Beaver
AS -NEEDED
LIBRARY
Member
Member
Meeting Date
Time
Place
Jon Thorp
Bob Miller
AS -NEEDED
PAYMENT & CONTRACTS
Member
Member
Meeting Date
Time
Place
Chris Venable
Justin Beaver
AS -NEEDED
PUBLIC ARTS
Member
Member
Meeting Date
Time
Place
Bob Miller
Judy Woolsey
AS -NEEDED
PUBLIC SAFETY
Member
Member
Meetina Date
Time
Place
Justin Beaver
Bob Miller
AS -NEEDED
PUMPKIN PATCH
Member
Member
Meeting Date
Time
Place
Jon Thorp
Justin Beaver
AS -NEEDED -
SOLID WASTE
Member
Member
Meeting Date
Time
Place
Chris Venable
Bob Miller
AS -NEEDED
YUCAIPA DIAMOND DREAMS
Member
Member
Meeting Date
Time
Place
Justin Beaver
Bob Miller
AS -NEEDED
YUCAIPA VALLEY CHAMBER OF COMMERCE
Member
Member
Meeting Date
Time
Place
Judy Woolsey
Bob Miller
AS -NEEDED
COMMITTEES
FINANCE COMMITTEE
Chair
Member
Meeting Date
Time
Place
3rd Monday of
Yucaipa City Hall -
Bob Miller
Judy Woolsey
9:00 AM
every month
Community Meeting Room
Last Updated on 06/24/2025
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WITNESS OUR HAND AND SEAL
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This 23rd day of July, 2009, at Sacramento, California,
BOARD FOR PROFESSIONAL
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