C[TY OF
Item No. 4_ -
STAFF REPORT
DATE: .Tune 8, 2026
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Ryan Blackerby, Interim Director of Finance SUBJECT: Fiscal Year 2025-26 System Contracts Authorized by Staff— April 2026 RECOMMENDATION:
That the City Council:
1. Receive and file a report on the Fiscal Year 2025-26 (FY26) contracts authorized by staff during April 2026, or;
2. Provide further direction to staff.
BACKGRO U ND/DISCUSSION:
Per the City Council's request, staff provides a report on authorized contracts on a monthly basis.
Attachment 1 contains a list of contracts compiled by first querying Tyler Munis for 1) contracts entered into Tyler Munis from April 1, 2026 through April 30, 2026, and 2) contracts with FY26 amounts greater than $0, a revised amount greater than the original amount, and modified in Tyler Munis within the same date range (to capture any additional contracts amended within the date range), Both outputs were filtered to remove contracts that staff had already indicated in Tyler Munis as having received City Council authorization., as well as contracts that had not yet been "posted" or "approved" in the system (indicating a level of review still pending), as they will be included in a future report if/when approved in the system.
Though the City uses standardized templates and processes for most contracts, there is no centralized, electronic system for contract creation and execution. Tyler Munis, however, has tools for managing contracts after they are executed and entered into the system. Mums is therefore the best source of centralized data for this report, though it introduces certain limitations. Munis can only report on contracts that have been entered into the system by staff. As such, executed contracts not entered into Munis would be absent from the report. Similarly, dates that are used to query contracts in Munis may not reflect actual contract dates. As an example, the "Entry Date" in Munis does not reflect the date the contract was executed. Modifications made to a contract record in Munis may be technical its stature and not actually reflect a change in the contract document or agreement itself. Staff has 06/08/2026 City Council Agenda 80
made efforts to overcome some of these limitations and present all contracts to the City Council in an inclusive manner, but these and similar limitations of the system do affect the results.
An additional consideration is that contract records in Munis are used to represent a variety of authoritative documents that guide a relationship between the City and a third party, when helpful for financial management. Therefore, the results may include documents that many may not consider contracts, such as license agreements, terms and conditions, or other documents that are standard to sign or agree to when malting a purchase from a vendor.
The contracts in Attachment 1 were authorized by staff members consistent with the Purchasing Authority Limits in Section 2,24.012 of the Yucaipa Municipal Code, "Purchasing Levels and Approval Authority".
FISCAL IMPACT:
The recommendations do not result in a fiscal impact.
Attachment:
1, New or Modified System Contracts Authorized by Staff in April 2026 06/08/2026 City Council Agenda 81
ATTACHMENT 1
06/08/2026 City Council Agenda 82
New or Modified System Contracts Authorized by Staff in April 2026 Contract
Vendor
Department/location
Description
Year
06 inalTotal
Revised Total
21373 {Orig nal)
TIMOTHY DANA BOWEN(10396)
CS- Sports & Comm. Center/GVm (SPTCC)
YCC DINO DESIGN USING LEGOS INSTRUCTOR CLASS
2026
0.00 0.00
21303{Original)
MAGNOLIA ENVIRONM ENTAL LLC( 119071
EnglneeringIENG)
Survey& Test! ng for Lead/Asbe stos
2026
2,296.00
9,525.00
21409 (original)
AARON WATENE{i2317j
CS- YPAC (YPAC)
D1 for Country NightS/29/2026
2026
700.00
700.60
21412(Original)
MICHAEL RISTER(12402)
CS- Aquatics(AQUA)
CLASS INSTRUCTOR WATER SAFETY 2026
2026
0.00 0.00
21413{Original)
8RYAN WING(1047G)
CS- Special Events(SPEVT)
YMAF PERFORMER BRYAN WING 5-2-26
2026
500.00
500.00
21414(Original)
JAM ESELLIOTT ENTERTAINMENT(10935)
CS- Special Events (SPEVT)
YMAF PERFORMER JAMES ELLIOT5/1/26
2026
3,0w.00
3,000.00
21415 (Original)
JILLM. BURKE(122D2)
CS- Speciai Events(SPEVT)
YMAF PERFORMER JILL BURKE5-1-26
2026
1,700.OD
1,7DO.00
21416(Original)
MUSIC ZIRCONIA TALENT LLC(12705)
CS - SpecialEvents(SPEVT)
YMAF PERFOR MER MUSI C ZIRCO N IA TAL 5- 2-26
2026
3,500.00
3,5DO.00
21417(Original)
WEST COAST TALENTAGENCYf12654j
CS - SpecialEvents{SPEVT)
YMAF PERFORMER WEST COAST TAIL5-2-26
2026
7,500.00
7,500.00
21418(Original)
VEOILJANORTFIAMMICA INC(12707)
Police Services (PSj
MFDICAL WASTE PICK UPATPOLICE STATION
2076
14,999.OU
14,999.00
21419(Original)
JENNIFERROBBINS(12714)
CS- YPACfYPAC)
Uke-A-ChellaPartnership 2026
2026
0.00 0.00
59 (Original)
QUADIENT LEASING USA INCf11944)
City Manager (CM)
Postage Machine Lease 7/1/23-3/31/27
2023
13,6% 22
13,718.26
21421(Original)
GUARDIANS PROTECTIVE SERVICESINC(12725)
CS - YPACfYPAC)
SECURITY SERVICES FOR VARIOUS CITYEVENTS
2026
10,000.DD
10,0M.00
2.1423(Original)
AMBER NICOLE At ERIA(12033)
CS - YPAC(YPAC)
LJNEDANCING-5/29/26
21326
600.00
600.00
20277 (Original)
LAND USE SERVICES 4EPARTMENT(10137)
Fire Protection/Pararnedic Svcs (FIRE)
FIRE HAZARD ABATEMENT PROGRAM (<Wk/yr j
2023
26,689.48
1D6,757.92
21425 (Original)
JAMES RENSiNK(10502)
CS-YPAC (YPAC)
ZERO SIGNAL- OPENER 134/25
2D26
a 00
0.00 21426{Original]
CIVICPLUSLLC(12735)
Information Services (I5)
DOCACCESSAnnualSubscription
M26
15,800.0D
15,800.DO
21427 (Driginal)
JACOB RYAN GUSTAFSON(12727)
CS - YPAC (YPAC)
Jacob Gustafson- Opener for May 3Dth
2026
1,000.00
1,000.00
21429(Origin4l)
ISRAELAEVAREZLANDA(12737)
CS - SeniarServrces(SRSRVj
ZUMBACLASS INSTRUCTION
2D26
0.00 0.00
21430(Original)
CHARLESABBOTTASSOCIATES INC(1OD00)
Engineer ing(ENG)
Stormwater Program Assistarce
21326
12,700.DD
12,700.00
21120 (Originai)
SITEIMPROVE INC112625)
Information Services (1S)
Accessibility and Digital Governance Package {Professional Service) 2025
19,0w.00
37,904.17
21431 (Original)
YELLOW HOUND SOUND INC(12702)
CS - YPAC {YPAC)
Alexandra Kay Performance 5/30/2026
2026
10,000.00
10,000.00
06/08/2026 City Council Agenda 83