DATE;
TO:
FROM:
STAFF REPORT
June 8, 2026
Honorable Mayor and City Council
Dr. Sean M. Moore, City Manager
Item No. 12
PREPARED BY; Fermin Preciado, Director of Development Services/City Engineer tK" f--r- P.
Scott Washburn, Deputy Director of Public Works Lk- foe - Todd Gutjahr, public Works Analyst
SUBJECT; Award of Contract — ReplacemenVInstallation of Operable Partition Walls at the Scherer Community Center — Project No. 11249 (CDBG Project No:
YUCA-24-1-03A/00286)
RECOMMENDATION:
That the City Council:
1. Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, CE Pick Up Company/Pacific Sound Control of Santa Ana, CA in the amount of $69,867 for the Replacement/Installation of Operable Partition Walls at the Scherer Community Center — Project No. 11249 (CDBG Project No: YUCA-24-1-03A/00286) (Project); and
2. Approve the amounts of $16,000 for construction contract contingency and $3,000 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $88,867; and
3. Authorize the City Manager or his designee to administer the distribution of the construction contract contingency; and
4. Approve the contract specifications prepared for this project; or
5. Provide further direction to staff.
BACKGROUND/DISCUSSION:
Over the last 20 years, the City has completed several renovations at the Scherer Community Center and Nutrition Center facilities including painting, kitchen and Americans with Disabilities Act (ADA) upgrades, storage upgrades, plumbing upgrades, HVAC replacement, electrical system upgrades, the replacement of windows and doors (2006), parking lot improvements (2008), woad floor replacement in the Scherer Community Center (2017), replacement of the Nutrition Center 06/08/2026 City Council Agenda 293
kitchen flooring and commercial water heater (2020), roof replacement (2024), and flooring replacement (2026).
The approved FY26 Capital Improvement Program (CIP) includes multiple projects funded through the Community Development Block Grant (CDBG Program). The CDBG Program provides funding for pedestrian and transit related improvements such as sidewalks, ADA curb ramps, and bus stop improvements. The CDBG Program also funds improvements to public facilities and public buildings. In 2024, staff recommended, and Council approved, the submittal of an application requesting CDBG Program funding for facility and building approvements to the Scherer Community Center (Center). The current partition walls in the Center are over 20 years old and are showing wear due to heavy use, including non-functioning locking mechanisms. The City's application requesting the amount of $200,000 in CDBG Program funding was subsequently approved.
The contract specifications to replace the partition walls were prepared by staff and advertised for construction bids in March of 2026. On April 16, 2026, one (1) sealed bid was received and opened as follows:
Bidder
Bid Amount
CE Pick Up Company/Pacific Sound Control of Santa Ana, CA $69,867
Engineers Estimate
$63,000
CE Pick Up Company/Pacific Sound Control (PSC) is the apparent lowest responsible bidder. Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. The contractor has confirmed their ability to complete the work with minimal impact to the public during normal business hours. PSC has completed similar projects in the past for the City of Yucaipa, as well as other municipalities and as part of the reference check process, their work has been deemed satisfactory. As a result, staff recommends that City Council award the contract to PSC in the amount of $69,867.
FISCAL IMPACT:
The recommendations result in total expenditures in the amount of $88,867 which is included in the adopted FY26 Capital Improvement Program Budget.
Attachments:
1. Bid Summary
2. Contract Agreement
06/08/2026 City Council Agenda 294
ATTACHMENT X
06/08/2026 City Council Agenda 295
REPLACEMENTANSTALL,ATION OF OPERABLE PARTITION WALLS AT THE SCHERER COMMUNITY CENTER — PROJECT NO. 11249
CDDG Project No.: YUCA-24-1-03A/0286
Bid Opening Date: 4/16/26
CC pick Up Company/
Engineer's Estimate Pacific Sound Control
$63,000 2677 N. Main Street 0230
Santa Ana, CA 9Z705
Item
Item Description
Qty
Unit Item Price Unit Price
Extenslon
No.
Remove and dispose of existing interior partition walls, each measuring 40' 11-7/8" x 8'0" (The City of Yucaipa
will provide the necessary waste containers for material 1 disposal)
l
L$ $6,400,00
$6,4t)t],O
Procurement and installation of Moderco —Signature
842 Operational Partition (Panels Only) — Acoustic
2 Wall Carpet (color TBD) OR APPROVED EQUAL
I
1,S S63,467.00
$63,467,00
Total
$69,867.00
06/08/2026 City Council Agenda 296
ATTACHMENT 2
06/08/2026 City Council Agenda 297
AGREEMENT
THIS AGREEMENT is made and entered into this 11 day of JILne, 2026 by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and CE Pick Up Company/ located at 2677 N. Main Street #230 Pacific Sound Control
Contractor/ Company Name Street Address
Santa Ana CA _ 92709 (714) 892-6022 hereinafter referred to as "Contractor".
C ity State Zip Code Phone
PROJECT:_ Replacement/Installation of Operable Partition Walls at the Scherer Communitv Center= Project No. 11249 (CDBG Prolcct No. YUCA-24-1-03AM286).
WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents attached hereto as Exhibit A and are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Sixty -Nine Thousand Eight Hundred Sixty -Seven Dollars and No/Cents, ($69,867.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written_ ATTEST:
Ana Sauseda, MMC Date
Director of General
Services/City Clerk
FUNDS AVAILABLE:
Ryan Blackerby,
Interim Director of Finance
Fermin G. Preciado, PE
Director of Development
Services/City Engineer
APPROVED AS TO FORM;
CITY OF YUCAIPA
A Municipal Corporation
Dr. Sean M. Moore Date
City Manager
CONTRACTOR:
CE Pick Up Company/Pacific Date
Sound Control
O'2�o�i���ed4Y Attorney
Exhibit A
06/08/2026 City Council Agenda 299
Engineer's Estimate: $63,000
CITY OF YUCAIPA
STATE OF CALIFORNIA
CONTRACT DOCUMENTS
1:
REPLACEMENVINSTALLATION OF
OPERABLE PARTITION WALLS AT THE
SCHERER COMMUNITY CENTER
- PROJECT NO. 11249
CDBG Project No.: YUCA-24-1-03A10286
NON -MANDATORY JOB WALK WILL BE HELD ON
THURSDAY, APRIL 9, 2026
AT 10:00 A.M. AT THE SITE (12202 tat STREET)
PREPARED BY:
0-11
Todd Outjahr
Public Works Analyst
City of Yucaipa
34272 Yucaipa Boulevard
Yucaipa, CA 92399
APPROVED BY;
Fermin Preciado, P.E.
Director of Development Services/
City Engineer
City of Yucaipa
34272 Yucaipa Boulevard
Yucaipa, CA 92399
MARCH 2O26
BIDS WII_,L BE RECEIVED UP TO THE HOUR OF 10;00 A.M.
ON THURSDAY, APRIL 16, 2026
06/08/2026 City Council Agenda 300