DATE:
TO:
FROM:
PREPARED BY:
Item No. 1
STAFF REPORT
July 27, 2026
Honorable Mayor and City Council
Dr. Sean, M. Moore, City Manager hJ
Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer �, Lh
Todd Gutjahr, Public Works Analyst
SUBJECT: Construction Contract Amendment No. 2 — Highway Safety Improvement Grant Program Citywide Traffic Signal Head Safety Upgrades Project —Project No. 11239 - HSIPL-5457 (031)
RECOMMENDATION:
That the City Council:
1. Approve and authorize the City Manager or his designee to execute Amendment No. 2 to the Construction Contract with Select Electric, Inc. for the Highway Safety Improvement Grant Program Citywide Traffic Signal Head Safety Upgrades Project — Project No. 11239 - HSIPL- 5457 (031) in the amount of $24,735; and
2. Approve the additional amount of $2,000 for construction contract contingency and an additional amount of $1,000 for construction contract administration, staff time, and inspection costs for a revised construction budget in the not to exceed amount of $194,965; or
3. Provide further direction to staff.
BACKGROUND/DISCUSSION:
On January 12, 2026, the City Council awarded a construction contract in the amount of $128,230 to Select Electric, Inc. (Select) for the Highway Safety Improvement Grant Program (HSIP) Citywide Traffic Signal Head Safety Upgrades Project (Project No. 11239 - HSIPL-5457 (031)).
The contract includes upgrading traffic signal backplates at signalized intersections, including the installation of retro-reflective yellow tape. These enhancements are designed to improve the visibility of signalized intersections and increasing safety. The City Council also approved $32,000 for construction contract contingency and $7,000 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $167,230. HSIP grant funding will fund approximately 90% of the Project cost, including approximately 66% of the proposed additional costs. The City share will be funded through the Gas Tax fund.
Due to the HSIP grant funding requirements and existing traffic signal equipment, Staff approved Contract Amendment No. 1 in the amount of $8,220.83 to fund the cost of required additional work.
The additional work included the painting of existing signal heads and backplates and application of retro-reflective yellow tape for the locations where existing equipment limited the ability to replace the backplates.
During construction, Select encountered eight (8) signal heads that could not be upgraded due to space constraints with the existing traffic signal equipment. In order to upgrade these signal heads, it was determined that these signal heads would need to be relocated on the signal poles to allow for installation of the new backplates with retro-reflective yellow tape.
Staff recommends that the City Council approve Construction Contract Amendment No. 2 in the amount of $24,735 to accommodate the proposed upgrades of eight (8) signal heads with backplates with retro-reflective yellow tape. If approved, all existing signal heads on traffic signals within the City would be upgraded per the grant funding requirements.
FISCAL IMPACT:
The recommended actions result in a revised total construction budget of $194,965, which is included in the adopted FY25/26 and proposed FY26/27 Capital Improvement Program (CIP) budgets. HSIP grant funding will cover approximately 90% of the Project cost, including approximately 66% of the proposed additional costs. Funding for the City share, totaling approximately $24,000, will be provided through the Gas Tax fund. The adopted FY25/26 and proposed FY26/27 CIP budgets include $39,720 in Gas Tax funding. As a result, this recommendation does not create a fiscal impact.
Attachments:
1. Construction Contract Amendment No. 2
ATTACHMENT 1
City of
PUBLIC WORKS DEPARTMENT
Date: 7/27/2026
Contract Change Order No. 2
Contractor: Select Electric, Inc.
City Project No. 11239
Purchase Order No. 2060315
Project- Citywide Traffic Signal Head Safety Upgrades — Project No. 11239 - HSIPL-5457 (031) Amendment Description: Due to the type and site of existing signal equipment, the proposed amendment is beinq recommended to meet Caltrans standards per HSIP requirements.
Additive: $ 24,735.00
1. Procure and install eight (8) signal heads and back plates wth retro-reflective yellow tape at three (3) intersections. See Select Electric PCO #003 The additive and/or deductive work as stated above is compensable as Changes In Work under the provisions of Section 3 of Standard Specifications for Public Works Construction (Latest Edition).
Deductive Additive
$0.00 $24,735.00
Adjustment of Amendment Time of Completion: 5
Agreed Contract Amendment price: $24,735.00
Contract Amount: $ 128,230.00
Previously Approved Amendment Numbers: $ 8,220.83
Previously Approved Contract Amendment Amount: $ 8,220.23 New/Revised Total Contract Amount: $161,185.83
Reviewed and Approved by City Project Manager:
Date
Approved by Assistant City Engineer:
Date
Approved by Director of Public Works/City Engineer:
Date
Accepted by:
Select Electric, Inc. Date
c4D
SELECT
E L E C T R I C. INC
June 17, 2026
To: City of Yucaipa
Attn: Todd Gutjahr
RE: 3680 - City of Yucaipa - Citywide Traffic Signal Head Safety Upgrades SUBJ: PCO # 003 - Signal Head Replacement (8 Locations) Description : This change is to procure and install (8) signal heads (SV-2-TB) at (3) intersections: Calimesa Blvd/County Line Road, Yucaipa Blvd/3rd St, and Yucaipa Blvd/Bryant St.
Select Electric Inc.'s quoted price and schedule for the referenced change order request is as follows:
L/S: $24,734.97
Duration: 2 Working Days
This change proposal is based on the usual cost elements such as labor, materials, and markup and does not include any amount for impacts such as interference, utility conflict, disruptions, rescheduling, change in the sequence of work, delays and/ or associated acceleration. We expressly reserve the right to submit our request for any of these items should we be faced with performing work under any of these conditions.
This quote is valid for 30 calendar days from the above date and void thereafter. All work affected by either the acceptance or rejection of the enclosed change order quotation is on hold pending notification.
Back-up data is attached for your reference.
Respectfully,
Merisa Gamler
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