Item No. 25
STAFF REPORT
DATE: July 27, 2026
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer (-1,L
Austin Mills, Assistant Engineer �Gl- A--
SUBJECT: Draft FY26/27 Pavement Management Program
RECOMMENDATION:
That the City Council:
1. Review and approve the Draft FY26/27 Pavement Management Program; and
2. Approve the recommended pavement maintenance and rehabilitation projects for FY26/27; or
3. Provide further direction to staff.
BACKGROUND/DISCUSSION:
The Pavement Management Program (PMP) was originally approved by the City Council in 1998.
It has since been updated on an annual basis and "recalibrated" through street asphalt testing and analysis every five years in 2003, 2008, 2013, 2018 and the most recent update completed in 2023.
The recalibration process is done in order to provide an updated Citywide analysis of the current street network asphalt pavement conditions and has historically been the primary resource used as the basis for prioritizing the streets to be maintained or rehabilitated each year. Results of the 2023 analysis show that the City has a current average Pavement Condition Index (PCI) of 58, with the national average for cities being 60 to 65. The analysis provides recommendations for street segment maintenance and/or asphalt rehabilitation based on available budget and maximizing the City's overall average PCI. The amount of funding allocated annually to the PMP directly impacts the City's overall average PCI.
The following graphic depicts the City's current average PCI, national average PCI and the projected average PCI at the end of the current five-year cycle (2028):
PCI
100
85 70 V
- - - - Good - - - -- I— National Average: 60-65
v - - - - - - - - - - - - City's Current PCI: 58
— — — — -Faar — — — — — Projected FY29/30 PCI: 55
50 Marginal
40 25
U
The following table provides information on potential funding scenarios and their resulting impacts on the City's overall average PCI. The table includes three (3) annual budget scenarios for each year of a five-year cycle aimed to achieve a target PCI at the end of that five-year cycle, and the additional funding needed for each scenario.
Additional Annual Funding
Average PCI in FY29/30
Annual PMP Budget Needed
Needed to Meet Target PCI in
FY29/30
55 (Fair Condition)
$4,300,000
Reduced PCI
(current average annual
$0
budget)
58 (Fair Condition)
$5,600,000
$1,300,000
PCI Remains Unchanged
61 (Good Condition)
PCI within National
$7,500,000
$3,200,000
Average range 60-65
As shown in the table above, the current average annual funding allocation of $4,300,000 results in a projected reduction in overall average PCI from 58 to 55. Additional funding in the amount of $1,300,000 per year would be necessary to maintain the overall average PCI of 58. For the City's overall average PCI to be 61 and within the national average, additional funding in the amount of $3,200,000 is needed. A minimum of an additional $1,300,000 per year is needed to maintain or improve the overall average PCI of 58.
One of the ten goals adopted by the City Council in 2023 was to "Take a more inclusive and aggressive approach to road maintenance". To accomplish this goal, additional equipment, staff and resources were authorized by the City Council to address potholes and asphalt failures as part of the City's Public Works operations. In addition, staff logged and included input provided by residents related to asphalt street conditions within the City during the process of developing the proposed FY26/27 PMP.
Utilizing the results of the 2023 analysis and incorporating the City Council's direction of a more inclusive and aggressive approach, a five-year plan of prioritized streets to be maintained and rehabilitated was prepared by staff and approved by the City Council in 2024. The proposed FY26/27 PMP is year three of the five-year cycle identified in the City Council approved 2023 analysis.
Staff is recommending the following maintenance and rehabilitation methods for the FY26/27 PMP.
0 Microsurface (Estimated Cost $0.55 - $0.70 per Square Foot) The application of a crack seal epoxy followed by a 3/8-inch thick layer of an asphalt mixture that seals the asphalt surface across the entire street while leaving the existing asphalt pavement below in place. This "surface treatment" method is recommended for streets that have small, shallow cracks, and will protect and seal the asphalt from water penetration to extend the life of the pavement while providing a rideability and aesthetic enhancement.
• 2" Overlay_(Cap) (Estimated Cost $1.50 - $1.70 per Square Foot) Placement of 2 inches of new asphalt over the entire roadway surface (Overlay). This method is recommended where the existing asphalt structural base is in good condition, or was recently constructed, and a thicker asphalt section is required to extend the life of the street. This method is proposed to be primarily used on County Line Road. • Edge Mill and Overlay (Estimated Cost $2.20 - $2.45 per Square Foot) The removal or milling of the top 1 to 2 inches of the existing asphalt approximately 4 to 6 feet wide, along the outer edges of a street (Edge Mill), followed by the placement of a
1.5-inch thick layer of new asphalt over the entire street surface (Overlay). This method is recommended where a new layer of asphalt pavement can repair larger/deeper cracks and seal the street from water penetration while providing a new thicker stronger asphalt section.
• Full Width Mill and Overlay (Estimated Cost $2.75 - $3.25 per Square Foot) The removal or milling of the top 1 to 2 inches of the existing asphalt of the entire street, followed by the placement of a 2 to 3-inch layer of new asphalt over the entire street surface (Overlay). This method is recommended where a thicker layer of new asphalt pavement can repair streets with more significant cracking and raveling providing for a thicker and better structural asphalt section and a new street surface. • Full Removal and Rehabilitation (Estimated Cost $4.00 - $5.00 per Square Foot) The removal of the entire existing asphalt pavement as well as a portion of the existing soil beneath the roadway. After removal, asphalt grindings are blended into the existing soil and compacted to form a new stronger structural base for the new asphalt above it. This method is recommended when the street is not repairable by other methods and this process results in a new paved street.
The Draft FY26/27 PMP includes these recommended methods by street segment and is being presented for the City Council's consideration.
Proposed Funding for the FY26/27 PMP includes:
• Road Maintenance and Rehabilitation Account funds (RMRA) In 2017, Senate Bill (SB) 1 created the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on State and local streets resulting in these state gas tax funds being allocated to cities and counties in California. • Measure I funds
Measure I funding comes from half -cent sales tax collected throughout San Bernardino County for transportation improvements including road maintenance and rehabilitation. • Highway User Tax Account (HUTA Gas Tax) funds
HUTA Gas Tax is the state of California's gas tax revenue. This tax is collected by the state from the sale of gasoline and diesel fuel and distributed to cities and counties for transportation improvements and road maintenance purposes. • InteragencyAgreements
Funding provided to the city by other agencies as part of City Council approved paving agreement funding commitments.
• General Fund
In previous years, annual funding for the PMP included approximately $880,000 in unrestricted (General Fund) funds. Over the last three fiscal years General Fund money has not been allocated to the PMP.
Funding for the current five-year cycle includes funds from the accumulated balance of Measure I funds, which were not programmed in previous fiscal years. The table below includes the proposed funding for the FY26/27 PMP:
Proposed FY26/27 Funding Source
Proposed
FY26/27 Funding
General Fund (unrestricted)
$997,742
RMRA
1,542,936
Measure I
1,804,221
HUTA Gas Tax
100,000
Inter -Agency Paving Agreements(l)
1001000
Total
$4,544,899
(1) Includes potential Inter -Agency Paving Agreement with the City of Calimesa for County Line Road
The proposed expenditures for the FY26/27 PMP include:
PMP Sub -Program
Proposed Amount
2026/2027
Street/Pavement Rehabilitation Program
$3,824,899
2026/2027
Surface Treatment Program
320,000
2026/2027
Patching/Pothole Repair Program
150,000
2026/2027
Concrete Program
80,000
2026/2027
Under Street Drain System Program
10,000
2026/2027
Striping Program
40,000
2026/2027
Neighborhood Traffic Calming Program
120,000
Total
$4,544,899
FISCAL IMPACT:
The funding identified above is included in the proposed FY26/27 Capital Improvement Program Budget for the FY26/27 PMP. As a result, there is no additional fiscal impact.
Attachments:
1. Proposed Pavement Maintenance and Street Rehabilitation Projects for FY26/27
ATTACHMENT 1
ESTIMATED COST $170,OOgK
D
HEIGHTS ROPE
III Il �v\
STIMATED COST $265,000N 11 ESTIMATED COST
TIMATED COST $290
IYUCIPF..
Z�nl�l I�
II
SSTIMATE D COST $185,000 a
JI i
IMr II�1 ,-I m`
(ESTIMATED COST $375.0001
ILDW0 CAN W
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STIMATED COST $480,000 ESTIMATED COST $2
Li i IF I IULJLJII€°-,
MATED COST $590,000 VENUE�C D
COUNTY LINE ROAD
ESTIMATED COST $220,000
STIMATED COST $205,000*
FY26/27 PROPOSED STREET
SEGMENTS FOR 2026/2027
PAVEMENT MANAGEMENT PROGRAM
2026/2027 PAVEMENT REHABILITATION
Estimated Total Cost: $3,825,000
2026/2027 SURFACE TREATMENT
Estimated Total Cost: $320,000
2026/2027 PAVEMENT REHABILITATION AND
2026/2027 MICROSURFACE PROGRAM
PULVERIZE 8-9", REMOVE AND DISPOSE OF 34" MATRIAL, FURNISH AND PLACE 4" — Arterial/Collector Streets
Segment
From
To
Fremont Street
Carter Street
Fir Avenue
FULL WIDTH MILL AND OVERLAY — Arterial/Collector Streets Segment
From
To
Calimesa Boulevard
Oak Glen Road
Wildwood Canyon Road
County Line Road
Bryant Street
Holmes Street
Wildwood Canyon Road
3`d Street
4"' Street
5"' Street
County Line Road
Avenue H
12"' Street
Avenue E
Kentucky Street
17"' Street
Yucaipa Boulevard
Dunlap Boulevard
Douglass Street
County Line Road
Avenue H
Fremont Street
County Line Road
Avenue H
PLACE 2" ASPHALT CAP — Arterial/Collector Streets
Segment
From
To
Yucaipa Boulevard
3`d Street
4"' Street
Wildwood Canyon Road
Douglass Street
Holmes Street
Wildwood Canyon Road
Mesa Grande Drive
Canyon Drive
4' Street
Peach Tree Circle
Cedar Avenue (South)
PLACE 2" ASPHALT CAP — Local Streets
Segment
From
To
Cedar Avenue
3`d Street
Peach Tree Road
PLACE 2" ASPHALT CAP — Public Parking Lots*
Segment
From
To
7"' Street Parking Lot
Pool Parkside Lane)
7"' Street Parking Lot
Basketball Courts (Carson Lane)
* Not eligible for RMRA funding
Microsurface — Arterial/Collector Streets
Segment
From
To
Chapman Heights Road
Sand Canyon Road
10"' Street
Microsurface — Local Streets
Segment
From
To
Schafer Ranch Road
Bryant Street
East End
L nd Court
L nfall Street
North End
Grant Avenue
Wildwood Canyon Road
North End
Ironwood Drive
Oak Mesa Drive
County Limit
Beverly Court
Leah Lane
East End
Deborah Court
Leah Lane
East End
Jennifer Lane
Elaine Way
North End
Santa Maria Street
Douglass Street
San Lucas Drive
Santa Rosa Drive
Douglass Street
San Lucas Drive