RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 15 (b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the Town Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement.
Both the performance and labors bonds required under this Section 5.4 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement.
5.5 Sufficiency of Insurer or Surety.
Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the Town (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the Town, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 5.4 may be changed accordingly upon receipt of written notice from the Risk Manager; provided that the Contractor shall have the right to appeal a determination of increased coverage by the Risk Manager to the Town Council of Town within 10 days of receipt of notice from the Risk Manager.
5.6 Substitution of Securities.
Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.
5.7 Release of Securities.
Town shall release the Performance and Labor Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the Work has been accepted; and
(c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, Town shall hold the Labor Bond
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 16 until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Contractor shall keep, and require subcontractors to keep, such ledgers books of accounts, invoices, vouchers, canceled checks, reports, studies, certified copies of accurate payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to Town and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of Town, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the Town shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to Town, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the Town in providing the public access to the books and records if a public request for such records is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the Town is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of Town and shall be delivered to Town upon request of the Contract Officer or upon the termination of this Agreement, and Contractor
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 17 shall have no claim for further employment or additional compensation as a result of the exercise by Town of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the Town’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to Town of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify Town for all damages resulting therefrom.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than Town without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the Town Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives Town notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then Town shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify Town should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. Town retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with Town and to provide Town with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by Town to control, direct, or rewrite said response.
6.5 Compliance Monitoring Requirements by Department of Industrial Relations.
Contractor is aware of the requirements of Section 1771.4 of the Labor Code and that if the Services are being performed as part of an applicable “Public Works” project, Contractors
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 18 shall be subject to compliance monitoring and enforcement by the Department of Industrial Relations.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.
7.2 Disputes; Default.
(a) The occurrence of any of the following is a default by Contractor under this Agreement:
1) Contractor refuses or fails to prosecute the work or any part thereof with such diligence as will ensure its completion within the time specified or any permitted extension.
2) Contractor fails to complete the work on time.
3) Contractor is adjudged bankrupt, or makes a general assignment for the benefit of creditors, or a receiver is appointed on account of Contractor’s insolvency. 4) Contractor fails to supply enough properly skilled workers or proper materials to complete the work in the time specified. 5) Contractor fails to make prompt payment to any subcontractor or for material or labor.
6) Contractor fails to abide by any applicable laws, ordinances or instructions of Town in performing the work,
7) Contractor breaches or fails to perform any obligation or duty under the Agreement and such breach or failure remains uncorrected following Town’s notice to Contractor of the breach.
(b) In the event that Contractor is in default, the Town shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the Town may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 19 circumstances warrant. During the period of time that Contractor is in default, the Town shall hold all invoices and shall proceed with payment on the invoices only when the default is cured.
In the alternative, the Town may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the Town may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the Town to give notice of the Contractor’s default shall not be deemed to result in a waiver of the Town’s legal rights or any rights arising out of any provision of this Agreement. In the event of such termination, Town will also immediately serve written notice of the termination upon Contractor’s surety. The surety will have the right to take over and perform pursuant to this Agreement; provided, however, that if the surety does not give Town written notice of its intention to take over and perform this Agreement within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, Town may take over the work pursuant to Section 7.9 below.
7.3 Retention of Funds.
Contractor hereby authorizes Town to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate Town for any losses, costs, liabilities, or damages suffered by Town, and (ii) all amounts for which Town may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, Town may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of Town to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect Town as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by Town of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 20 different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. In addition to the claim requirements of Article 8 of this Agreement, Contractor must file a claim pursuant to Government Code Sections 905 et seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Liquidated Damages.
Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the Town the sum of ONE THOUSAND DOLLARS ($1,000.00) as liquidated damages for each calendar day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The Town may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Liquidated damages for delay will cover administrative, overhead, interest on bonds, and general loss of public use damages suffered by Town as a result of delay. Liquidated damages will not cover the cost of completion of the work, damages resulting from defective work, lost revenues or costs of substitute facilities, or damages suffered by others who then seek to recover their damages from Town (for example, delay claims of other contractors, subcontractors, tenants, or other thirdparties), and defense costs thereof.
7.8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The Town reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to Town, except that where termination is due to the fault of the Town, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 21 cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.9 Termination for Default of Contractor.
If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Town may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the Town shall use reasonable efforts to mitigate such damages), and Town may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the Town as previously stated.
7.10 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
7.11 Unfair Business Practices Claims.
In entering into this Agreement, Contractor offers and agrees to assign to the Town all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the Town renders final payment to the Contractor without further acknowledgment of the Parties.
ARTICLE 8. CONSTRUCTION CLAIMS
8.1 All Claims.
Public Contract Code Section 9204 specifies required provisions on resolving public works project contract claims. Those provisions shall apply to any claim (as claimed in defined in Public Contract Code section 9204(c)(1)) by Contractor under this Agreement.
8.2 Claims of $375,000 or less.
Public Contract Code Sections 20104 et seq. specify required provisions on resolving public works project contract claims of $375,000 or less. Those provisions shall apply to any claim
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 22 (as claim in defined in Public Contract Code Section 20104(b)(2)) by Contractor under this Agreement for $375,000 or less in addition to the requirements of Section 8.1.
ARTICLE 9. TOWN OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of Town Officers and Employees.
No officer or employee of the Town shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the Town or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest.
Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of Town or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of Town in the performance of this Agreement.
No officer or employee of the Town shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
9.3 Covenant Against Discrimination.
Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, age, color, creed, gender, religion, sex, marital status, national origin, gender identity, gender expression, veteran status, disability, medical condition, pregnancy, childbirth and related medical conditions, military service, sexual orientation, genetic information or testing, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, or other protected class.
9.4 Unauthorized Aliens.
Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 23 such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against Town for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse Town for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by Town.
ARTICLE 10. MISCELLANEOUS PROVISIONS
10.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the Town, to the Town Manager and to the attention of the Contract Officer, Town of Yucca Valley, 57090 Twentynine Palms Highway, Yucca Valley, California 92284 and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.
10.2 Interpretation; Governing Law; Venue.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. Each party has had the opportunity to review this Agreement with legal counsel. This Agreement will be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts will be in the County of San Bernardino, California.
10.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
10.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the Town Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 24
10.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
10.6 Third-Party Beneficiaries.
Contractor’s subcontractor must agree to be bound to the terms of this Agreement to the extent of their scope of work, including but not limited to, terms regarding indemnity and dispute resolution, and must agree that Town is deemed an express third-party beneficiary of their subcontracts. Nothing in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.
10.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 25 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
TOWN OF YUCCA VALLEY:
[Curtis Yakimow, Town Manager
ATTEST:
Lesley Copeland, Town Clerk
APPROVED AS TO FORM:
BURKE, WILLIAMS, & SORENSON, LLP
Thomas Jex, Town Attorney
CONTRACTOR:
By:
Name:
Title:
By:
Name:
Title:
Address:
Two signatures are required if a corporation.
NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY
NOTARIZED, AND APPROPRIATE ATTESTATIONS
SHALL BE INCLUDED AS MAY BE REQUIRED BY THE
BYLAWS, ARTICLES OF INCORPORATION, OR OTHER
RULES OR REGULATIONS APPLICABLE TO
CONTRACTOR’S BUSINESS ENTITY.
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 26
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 20_____ before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | 27
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 20_____ before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
EXHIBIT “A”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | A.1
SCOPE OF WORK
I. Project Name:
II. Project Number:
III. Project Description:
IV. The location(s) of the work, its general nature and extent, and the form and general dimensions of the Project and appurtenant work are shown on the Construction Drawings and are hereby made a part of this Agreement as listed herein:
List of Drawings
Construction Schedule – Town of Yucca Valley
Contractors shall have on file a minimum of one (1) set of Construction Drawings upon which Contractor shall record all variations between the work as built and as originally shown on the Construction Drawings or other Contracts Documents (“Record Drawings”).
Record Drawings must be kept at the work site and be accessible at all times during the construction periods and shall be delivered to the Town Engineer within thirty (30) days after completion of the work.
V. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the Town appraised of the status of performance by delivering the following status reports:
A.
B.
C.
VI. All work is subject to review and acceptance by the Town, and must be revised by the Contractor without additional charge to the Town until found satisfactory and accepted by Town.
VII. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the California Manual of Uniform Traffic Control Devices (CA MUTCD), latest edition.
VIII. Contractor will utilize the following personnel to accomplish the work:
See attached Exhibit “A-1” List of Personnel
EXHIBIT “B”
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SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
EXHIBIT “C”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | C.1
SCHEDULE OF COMPENSATION
I. Contractor shall perform all tasks as specified in the schedule of values, at the rates specified in the accepted bid. The schedule of value of the accepted bid is attached as Exhibit “C-1”.
II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.
III. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Work are approved per Section
1.10. IV. The Town will compensate Contractor for the services performed upon submission of a valid invoice. Each invoice is to include:
A. Application for payment in the following format AIA G702 and G703.
B. Unredacted Certified payroll.
V. The total compensation for the services shall not exceed $______ as provided in Section
2.1 of this Agreement.
EXHIBIT “D”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | D.1
SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the schedule to be developed by Contractor and subject to the written approval of the Contract Officer.
II. Contractor shall deliver the project to the Town in accordance to the time frame stated in the accepted Notice to Proceed.
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.
EXHIBIT “E”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | E.1 Appendix E of the Title VI Assurances
(US DOT Order 1050.2A)
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:
Pertinent Nondiscrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part
21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civ il Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federalaid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on
EXHIBIT “E”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | E.2 minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
EXHIBIT “F”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | F.1
PREVAILING WAGE DETERMINATION
EXHIBIT “G”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | G.1 [OPTIONAL – DELETE IF NOT USED]
FEDERAL CONTRACT TERMS, CONDITIONS, AND REGULATIONS
In performing its Work under the Contract, Contractor must conform to all applicable federal, state, and local codes, laws, ordinances, rules and regulations, which will have full force and effect as though printed in full in the Contract. In addition to the terms, conditions, performance obligations, and other requirements set forth in the Contract, Contractor must comply with the following federal contract terms, conditions, and regulations, which are incorporated by reference in the Contract:
1. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60–1.3 must include the equal opportunity clause provided under 41 CFR 60–1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964–1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” 41 CFR 60–1.4(b) provides:
The applicant hereby agrees that it will incorporate or cause to be incorporated into any contract for construction Work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause:
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action will include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
EXHIBIT “G”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | G.2 (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision will not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of Workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or Workers' representatives of the contractor's commitments under this section, and must post copies of the notice in conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will
EXHIBIT “G”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | G.3 take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.
The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction Work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in Work on or under the contract.
The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
2. Davis–Bacon Act, as amended (40 U.S.C. 3141–3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non– Federal entities must include a provision for compliance with the Davis–Bacon Act (40 U.S.C. 3141– 3144, and 3146–3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage
EXHIBIT “G”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | G.4 determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non–Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non–Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti–Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public Work, to give up any part of the compensation to which he or she is otherwise entitled. The non– Federal entity must report all suspected or reported violations to the Federal awarding agency.
3. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708). Where applicable, all contracts awarded by the non–Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard Work week of 40 hours. Work in excess of the standard Work week is permissible provided that the Worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours Worked in excess of 40 hours in the Work week. The requirements of 40 U.S.C. 3704 are applicable to construction Work and provide that no laborer or mechanic must be required to Work in surroundings or under Working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
4. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research Work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
5. Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non–Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251–1387).
EXHIBIT “G”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | G.5 Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
6. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
7. Byrd Anti–Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non–Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non–Federal award.
8. 2 CFR § 200.322 Procurement of Recovered Materials. .A non–Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
9. Certification for Contracts, Grants, Loans, and Cooperative Agreements. The parties to this Contract agree to comply with the provisions of 43 CFR 18, New Restrictions on Lobbying, including the following certification requirements:
In accordance with 43 C.F.R. § Part. 18, Appendix A, each of the parties to this Contract certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the parties, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee
EXHIBIT “G”
RIV #4829-9875-9623 v1 (Revised 12/20/2020) P a g e | G.6 of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the parties must complete and submit Standard Form–LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The parties must require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients must certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required certification must be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
10. Executive Order 13513 of October 1, 2009, Federal Leadership On Reducing Text Messaging While Driving. Text Messaging While Driving by Government Contractors, Subcontractors, and Recipients and Subrecipients. Each Federal agency, in procurement contracts, grants, and cooperative agreements, and other grants to the extent authorized by applicable statutory authority, entered into after the date of this order, must encourage contractors, subcontractors, and recipients and subrecipients to adopt and enforce policies that ban text messaging while driving company-owned or -rented vehicles or GOV, or while driving POV when on official Government business or when performing any Work for or on behalf of the Government. Agencies should also encourage Federal contractors, subcontractors, and grant recipients and subrecipients as described in this section to conduct initiatives of the type described in section 3(a) of this order.
11. Drug-Free Workplace (2 CFR §182 and §1401). The Department of the Interior regulations at 2 CFR 1401—Government-wide Requirements for Drug-Free Workplace (Financial Assistance), which adopt the portion of the Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq., as amended) are hereby incorporated by reference and made a part of this Contract.
By entering into this Contract, the Contractor agrees to comply with 2 CFR 182.
12. Copeland Anti-Kickback Act (18 U.S.C. 874). Contractor agrees to comply with the Copeland Anti-Kickback Act as supplemented by Department of Labor regulations (29 CFR part 5).
Item: 4.
Town of Yucca Valley
Town Council Staff Report
To: Town Council
From: Frank Luckino, Deputy Town Manager
Date: October 28, 2025
Meeting Date: November 4, 2025
Subject: First Amendment Provision and Protection Policy Recommendation:
Staff is recommending the Town Council approve the policy ensuring and establishing First Amendment Rights at Town Events.
Prior Review:
None
Discussion:
Throughout the year, the Town of Yucca Valley hosts various events in, at, or near Town facilities (“Town Events”). These Town Events may include music, food, presentations, speeches, and other activities. Town Events take place indoors within Town facilities or within clearly designated areas of outdoor Town facilities as denoted by ropes, barriers, or maps prepared by Town staff prior to each event. These events are free and opento the public and are often attended by large numbers of people.
The Town has a significant interest in ensuring the safety of all attendees and in maintaining the enjoyment and accessibility of Town Events for all members of the public. The Town further has an interest in ensuring that all persons who attend Town Events are able to enjoy the benefits of these events and the amenities offered by the Town without unreasonable disruption or material interference with presentations, performances, or official Town Event programming.
This policy is intended to ensure that any conduct occurring at Town Events does not intentionally or inadvertently impede another person’s view of the event, unreasonably disturb other attendees, or distract from the public’s ability to enjoy Town Events. The Town of Yucca Valley values citizens' first amendment rights and their ability to express themselves in a public location.
Accordingly, and consistent with federal and state constitutional protections, including the First Amendment to the United States Constitution and Article I, Section 2 of the California
Constitution, this policy establishes reasonable time, place, and manner standards for expressive activity to protect public safety, preserve access and visibility, and ensure an orderly environment during Town Events. To that end, this policy will apply at all Town Events Alternatives
None recommended.
Fiscal Impact:
None
Attachments
1. Yucca Valley First Amendment Activities Policy for Town Events
1 Yucca Valley First Amendment Activities
Policy for Town Events
I. Purpose & Scope
Throughout the year, the Town of Yucca Valley hosts various events in, at, or near Town facilities (“Town Events”). These Town Events may include music, food, presentations, speeches, and other activities. Town Events take place indoors within Town facilities or within clearly designated areas of outdoor Town facilities as denoted by ropes, barriers, or maps prepared by Town staff prior to each event. These events are free and open to the public and are often attended by large numbers of people.
The Town has a significant interest in ensuring the safety of all attendees and in maintaining the enjoyment and accessibility of Town Events for all members of the public. The Town further has an interest in ensuring that all persons who attend Town Events are able to enjoy the benefits of these events and the amenities offered by the Town without unreasonable disruption or material interference with presentations, performances, or official Town Event programming. This policy is intended to ensure that any conduct occurring at Town Events does not intentionally or inadvertently impede another person’s view of the event, unreasonably disturb other attendees, or distract from the public’s ability to enjoy Town Events.
Accordingly, and consistent with federal and state constitutional protections, including the First Amendment to the United States Constitution and Article I, Section 2 of the California Constitution, this policy establishes reasonable time, place, and manner standards for expressive activity to protect public safety, preserve access and visibility, and ensure an orderly environment during Town Events. To that end, this policy will apply at all Town Events
II. Definitions
A. Free Speech Activities. For purposes of this policy, “free speech activities” means individual or group display of signs (other than provided for Town Event purposes); picketing, leafleting, collection of signatures, or marching; and any group activity involving the communication or expression, either orally or by conduct, of views and/or grievances, which has the effect, intent, or propensity to express that view or grievance to others.
B. Free Speech Zone. “Free Speech Zones” are fixed locations designated by Town staff for the conduct of Free Speech Activities. Each Free Speech Zone will be clearly delineated and marked for use during Town Events and will be large enough to reasonably accommodate multiple individuals and groups.
III. Rules for Use
A. Location. Free Speech Activities may occur only within the designated Free Speech Zones. No person may engage in Free Speech Activities inside indoor audience
2 areas, within secured performance zones, or in a manner that blocks or impedes entrances, exits, or emergency access routes.
B. Hours of Operation. Free Speech Zones will be available for use during all public hours of Town Events, as set forth in the official event schedules.
C. Registration and Access. No advance registration or permit is required to use a Free Speech Zone unless sound amplification is requested. Any person wishing to use a sound amplification device must first obtain a permit pursuant to Yucca Valley Municipal Code § 11.80.040, and must comply with the noise limits in YVMC §
9.34.080. For use of a sound amplification device in an Town Event not occurring in a Town park, building, or other “Facility,” as defined in Yucca Valley Municipal Code §
11.80.020, the proposed user must request City approval of such amplified sound use at least 48 hours in advance of the Town Event’s commencement so that staff may timely address possible impacts and reasonable time, place, and manner restrictions.
D. Capacity & Conduct. If the Free Speech Zone reaches its safe capacity, large groups may be asked to rotate use of the zone to ensure equitable access. Participants must not physically block pedestrian passage, harass, threaten, or physically touch event attendees. The use of tables or small stands is permitted within the Free Speech Zone if they do not interfere with circulation or create safety hazards.
E. Prohibited Conduct. Violent, obscene, or unlawful conduct is prohibited, consistent with state law and the Yucca Valley Municipal Code, including but not limited to the noise regulations in YVMC § 9.34.080. Additionally, no person may conduct Free Speech Activities, regardless of compliance with local noise ordinances, in a manner that materially and substantially interferes with the ability of attendees to hear or view event programming, or that otherwise substantially impairs the intended use of the event facilities by others. The Town retains the right to impose additional reasonable, content-neutral time, place, and manner restrictions as necessary to prevent material disruption, so long as ample alternative channels for expression remain available.
Nothing in this policy shall be interpreted or applied in a manner that restricts speech based on the viewpoint or subject matter expressed.
F. Non-Interference with Town Event Operations. Free Speech Activities must be conducted in a manner that does not materially disrupt or interfere with Town Events, Town staff, or official programming. For purposes of this policy, a “material disruption” includes, but is not limited to, conduct (such as sustained loud noise or drumming) which substantially impairs the ability of event attendees to view, hear, or participate in official Town Event programming, as reasonably determined by Town staff. Material disruption is not limited to activities exceeding prescribed decibel limits, but may include any activity that, due to its nature, volume, or duration, significantly disturbs event operations or announcements. Town staff will document determinations regarding material disruption where practicable.
G. Policy Posting. Copies of this policy and applicable Free Speech Zone maps will be made available at event information booths and on the Town’s official website.
3 IV. Enforcement
Town staff and security may, after verbal warning (if feasible), require participants to comply with this policy. Continued or egregious violation may result in removal from the premises consistent with applicable law. Enforcement actions taken under this policy shall be content-neutral, applied regardless of the message conveyed, and shall be limited to what is reasonably necessary to restore order and ensure enjoyment of Town Events for all participants. At all times, Town staff will seek to provide clear alternatives for continued expressive activity that do not cause material disruption.
V. Administration and Amendments
The Town Council delegates authority to the Town Manager, or designee, to interpret, administer, and enforce this policy. The Town Manager, or designee, may amend or modify this policy concerning prohibited or regulated activities at Town Events as necessary to ensure public safety, operational efficiency, and compliance with law.
Any such amendment or modification will take effect immediately and be posted at event information booths and on the Town’s official website.
Item: 5.
Town of Yucca Valley
Town Council Staff Report
To: Town Council
From: Alex Qishta, Public Works Director
Date: October 14, 2025
Meeting Date: November 4, 2025
Subject: Senior Center Roof Replacement Project -Town Project No. 8061 Award of Construction Contract
Recommendation:
That the Town Council:
• Approves the award of a construction contract with Letner Roofing Company, in the amount of $187,000.00 to construct Senior Center Roof Replacement; • Authorizes construction, construction contingencies, and inspection costs in the total amount of $240,000.00; and
• Authorizes the Mayor, Town Manager, and Town Attorney to execute the agreement, and authorizes the Town Manager to expend contingency funds, if necessary, for project completion.
Prior Review:
Town Council adopted Resolution No. 25-19, approving the specifications for Project No. 8061, the Senior Center Roof Replacement Project, and authorized the Town Clerk to advertise and receive bids.
Discussion:
The Senior Center Roof Replacement Project consists of removing and disposing of the existing roof system and installing an adhered thermoplastic (PVC) felt-backed membrane system. The current roof system has exhausted its useful life and replacement is needed to avoid any water leaks.
Project plans and specifications were prepared, and the project was advertised for public bidding in the High Desert Star Newspaper. In addition, the project was advertised on F. W.
Dodge, Construction Bid Board, High Desert Plan Room, Bid America Online, and the Town’s website.
Sealed bids were received and opened on September 18, 2025. The Town received three (3) bids:
Bidder City Base Bid
Letner Roofing Company Orange, CA $187,000.00
C&I Commercial & Industrial Roofing Co. Orange, CA $191,298.41 Best Contracting Services Inc. Gardena, CA $218,425.00
The Town has reviewed the bid packages and confirmed that Letner Roofing Company of Orange, California, is the lowest responsible and responsive bidder, with a total bid amount of $187,000.00. If awarded by the Mayor and Town Council, construction work is anticipated to begin in November 2025 and be completed by November 2025, as stated in the bid document.
The award will include a higher than normal contingency due to potential unknown or unforeseen conditions that may be encountered during the roof replacement.
Alternatives
No alternatives are recommended by staff. The recommended action is necessary for the project to move forward.
Fiscal Impact:
Total SBCO Community Development Block Grant Funding allocated to the Town's Senior Center Improvements projects totals $401,998, and accommodates the total project costs as identified below:
FY 2025/26 Budget:
CDBG Funding $401,998.00
Total Funding $401,998.00
Total Construction Estimated Cost:
Description Cost
Bid Amount $187,000.00
Contingency $43,000.00
Inspection and Testing $10,000.00
Total Construction Estimated $240,000.00
Attachments
1. Bid Tabulations - Sr Center Roof Replacement
2. bid results sr center roof
3. letner roofing proposal sr center roof
4. TC Minutes 8 19 2025
BID TABULATION
FOR
CITYWIDE PAVEMENT REHABILITATION
(Slurry/Crack Seal)
PLAN NO. 13498
BID OPENING: 2:30 P.M., September 18, 2025
FILE: Project No. 8061 - Senior Center Roof Replacement Project Item
No.
BID ITEM
DESCRIPTION
Estimated
Quantity Unit
BID SCHEDULE Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 Mobilization - Price not to exceed 2% of the Total Bid Amount 1 LS 3,200.00 3,200.00 3,740.00 3,740.00 5,593.57 5,593.57 4,300.00 4,300.00 2 Remove & Dispose Roof System Per Project Plans and Specifications 1 LS 45,000.00 45,000.00 36,975.00 26,975.00 67,225.39 67,225.39 37,670.00 37,670.00 3 Furnish and Install New Roof Per Project Plans and Specifications 1 LS 140,000.00 140,000.00 156,285.00 156,285.00 118,479.45 118,479.45 176,455.00 176,455.00 TOTAL BID $218,425.00
3rd LOW
Best Contracting Services,
Inc.
Engineering Estimate
2nd LOW
Commercial & Industrial
Roofing Co Inc
1st LOW
Letner Roofing Co.
$188,200.00 $187,000.00 $191,298.41
YUCCA VALLEY TOWN COUNCIL MINUTES August 19, 2025
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Town’s Purchasing Policy;
And authorize the Town Manager, or designee to execute all documents for the purchase of the furniture and equipment.
10. Adopt the Yucca Mesa & Buena Vista Intersection Improvements Project, Town Project No. 7073, Approving Plans and Specifications, and Authorizing Advertisement and Construction Bidding
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YUCCA VALLEY, CALIFORNIA, APPROVING THE SPECIFICATIONS FOR THE YUCCA MESA & BUENA VISTA INTERSECTION IMPROVEMENTS PROJECT IN SAID TOWN AND AUTHORIZING AND DIRECTING THE TOWN CLERK TO ADVERTISE AND RECEIVE BIDS.
MOTION:
Find that the Project is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines under Section 15301 Existing Facilities, since the proposed Project consists of repair, maintenance, or minor alteration of existing streets.
Adopt Resolution No. 25‐20, approving the plans and specifications for Yucca Mesa & Buena Vista Intersection Improvements Project, Town Project No. 7073, and authorizing the Town Clerk to advertise and receive bids.
11. Approve the Amendment No. 1 to Cooperative Agreement No. 25‐1003191 with San Bernardino County Transportation Authority (SBCTA) SR62 Widening Project – Town Project No. 7075
MOTION:
Approve Amendment No. 1 to the Cooperative Agreement No. 25‐1003191 with San Bernardino County Transportation Authority (SBCTA) for Project Initiation Document (PID) And Project Approval and Environmental Document (PA/ED) phases for the State Route 62 widening project from Sage Avenue to Airway Avenue in the Town of Yucca Valley, authorizing the Town Manager or designee to sign the amendment to the Cooperative Agreement.
12. Adopt the Senior Center Roof Replacement Project, Town Project No. 8061, Authorization to Advertise Construction and to Receive Bids, Community Development Block Grant (CDBG) funds.
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YUCCA VALLEY, CALIFORNIA, APPROVING THE SPECIFICATIONS FOR THE SENIOR CENTER ROOF REPLACEMENT PROJECT IN SAID TOWN AND AUTHORIZING AND DIRECTING THE TOWN CLERK TO ADVERTISE AND RECEIVE BIDS.
MOTION:
Adopt Resolution No. 25-21, approving the specifications for Senior Center Roof Replacement Project, Town Project No. 8061, and authorizing the Town Clerk to
YUCCA VALLEY TOWN COUNCIL MINUTES August 19, 2025
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advertise and receive bids.
13. Approve the Approval of Agreement for Governmental Relations Services‐ Amendment #1
MOTION:
Approve an Agreement Amendment for Governmental Relations Services with Capitol Advocacy, continuing the current, written fee agreement and setting forth the scope of services and fees to be charged for Town Governmental Relations services, through June 30, 2026.
Authorize the Town Manager to execute the Amendment Agreement for Services using the Town's standard form Professional Services Agreement and Amendment Agreement.
14. Approve the Fall/Winter 2025‐26 Planned Programs ‐ Community Services Dept MOTION:
Accept the recommendation of the Parks, Recreation and Cultural Commission and approve the Fall/Winter 2025‐26 programs and events organized and conducted by the Community Services.
15. Approve the AB1234 Reporting Requirements
MOTION:
Receive and file the AB1234 Reporting Requirement Schedule for the month of July 2025.
16. Approve the Ratification of Warrant Registers
MOTION:
Ratify the Payroll Registers totaling $281,803.13 dated July 03,2025, and $305,849.50 dated July 18, 2025.
Ratify the Warrant Registers totaling $892,933.50 dated July 03,2025, $3,462,646.23 dated July 18, 2025, and $528,025.29 dated July 23,2025 Mayor Drozd opened public comments for items on the consent agenda. With no members of the public wishing to speak, public comments were closed.
Item: 6.
Town of Yucca Valley
Town Council Staff Report
To: Town Council
From: Jordan Gumbish, Finance Manager
Date: October 21, 2025
Meeting Date: November 4, 2025
Subject: Memorandum of Understanding (MOU) between Town of Yucca Valley (Town) and Morongo Unified School District (District) for the School Resource Officer Program Recommendation:
That the Town Council approves the Memorandum of Understanding between the Town of Yucca Valley and the Morongo Unified School District regarding service relative to the School Resource Officer Program and authorize the Town Manager to sign all necessary documents.
Prior Review:
On December 3, 2019 the Town Council approved the Memorandum of Understanding (MOU) between the Town and the Morongo Unified School District (District) for the School Resource Officer Program for the period of FY2020-2024.
Discussion:
The Town of Yucca Valley's Memorandum of Understanding (MOU) with the Morongo Unified School District (MUSD) maintains the partnership to address specific public safety needs at Yucca Valley schools and maintain the outreach of the School Resource Officer Program. The last MOU established a funding rate to share the costs of the School Resource Office Program based on the Schedule A annual amounts for the position beginning in FY2020-21 through FY2023-24, with an established rate of 50% contribution from FY2024 and thereafter.
The District has requested an updated MOU to establish the ongoing rate of 50% annual contribution and ensure that all language was current and appropriate for ongoing policies.
Town staff has reviewed the MOU and established the only change applies to the annual payment language, Section C, to ensure the amount not to exceed of 50% of the Schedule A cost of the annual School Resource Office as identified in the red-line version attached to this report.
Alternatives
Town staff recommends no other alternatives.
Fiscal Impact:
The FY2025-26 cost for the School Resource Officer is $251,205, with a contribution from the District to be $125,602 this fiscal year.
Attachments
1. DRAFT MOU-SRO YV 2025
2. CON-SHERIFF-12-16-2025 Yucca Valley LE Service FY25-26 AGR94-832 A35 - Service Costs
5715 Utah Trail, Twentynine Palms, CA 92277
Phone: (760) 367-9191 Fax: (760) 367-7189
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is for the SCHOOL RESOURCE OFFICER PROGRAM between MORONGO UNIFIED SCHOOL DISTRICT and THE TOWN OF YUCCA VALLEY and will remain in effect until rescinded by either party.
This MOU is in regards to services relating to the School Resource Officer. Both parties have partnered to combat violence at Yucca Valley High School and surrounding schools, maintaining the outreach of the School Resource Officer Program.
General
The Town of Yucca Valley and the Morongo Unified School District agree as follows:
A. The County of San Bernardino (County) assigns some of its employees to provide contract law enforcement services for the Town through a contract for public safety services. All positions and related employees providing services through the public safety services contract are employees of the County of San Bernardino, including the position of School Resources Officer. The position of School Resource Officer will be under the supervision of the County of San Bernardino Sheriff's Department. The School Resources Officer will perform services under this MOU as an employee of the County, who has been assigned to perform work for the District. The Town of Yucca Valley will fund the position for full salary and benefits.
B. The School Resource Officer will work with the school administrator to provide alcohol and drug education, gang resistance education, maintain a peaceful campus environment, and take appropriate action regarding illegal activity occurring on campus or at school related functions, or other functions as mutually determined between the San Bernardino County Sheriff’s Department and the District.
C. Morongo Unified School District shall make an annual payment not to exceed a total of $57,411one-half (50%) of the Schedule A cost of the annual School Resource Officer for each fiscal period. the period July 1, 2025, through June 30, 2026. Parties agree to increase the contribution amount in the following manner, attaining a one-half cost contribution of the Schedule A cost of the annual School Resource Officer as follows:
C.
FY2026-27 30%
FY2027-28 40%
FY2028-29 and beyond 50%.
D. The Town of Yucca Valley shall submit one invoice annually for services rendered under this MOU.
E. Student information is protected under the Family Educational Rights and Privacy Act ("FERPA"). (See also 20 U.S.C. §1232g, 34 Code of Federal Regulations Part 99, California Education Code sections 49060-49085.)34 C.F.R. §99.30 and Education Code §49076(a) require the consent of the education rights holder prior to the release of personally identifiable information ("PII") from the education record of a student. An exception to the consent requirement applies when the District contracts with a third party to perform institutional services or functions otherwise performed by school employees; is under the direct control of the agency or institution with respect to the use and maintenance of education records; and is subject to requirements of FERPA governing the use and re-disclosure of personally identifiable information from education.
F. The County will provide the District presence of an SRO at regularly scheduled Board of Education meetings (find calendar here or on District webpage). An individual request will be sent from the District’s Superintendent’s Office to County if an SRO will be needed at any Special Meetings. The hours of coverage will be approximately 6-9 p.m.
The coverage can be a rotation of East/West end SRO’s and/or whomever is available. If neither SRO is available the County will assign a Detective or Sergeant (in this order).
Fees and Payment
The District agrees to reimburse the County for the following rates of coverage:
(a) Sheriff Deputy (current SROs) $125.71/hour
(b) Sheriff Detective $138.74/hour
(c) Sheriff Sergeant $164.34/hour
The County agrees to submit a monthly invoice for reimbursement to the District Superintendent’s office. The Superintendent’s Office will approve and forward to Accounting for reimbursement.
The District may share access to all campus surveillance system records as well as school bus surveillance with Police Department at times and in the manner that will protect the reasonable privacy expectations of the District's students pursuant to FERPA, as well as reasonable privacy expectations of District staff. For purposes of FERPA, the District has designated Police Department as a contractor that satisfies the requirements to be considered a "school official" under FERPA. The District and Town of agree that the Town is not responsible for monitoring, enforcing, or ensuring that the County of San Bernardino Sheriff's Department complies with federal or state law, or District policies and procedures.
Term
A. The term of this MOU shall be ongoing unless terminated by either party with a 30 day advance written notice to the other party.
Parties Agree
The parties have caused this Memorandum of Understanding to be executed as of the date indicated above in Section “Term”, Paragraph A.
_______________________________ ______________________________ Curtis Yakimow, Town Manager David Daniels, Assistant Superintendent Town of Yucca Valley Morongo Unified School District
__________________________________
Robert Warrick, Captain
SBC Sheriff’s Department
SCHEDULE A
Law Enforcement Services Contract
Town of Yucca Valley
2025-26
COST
MOU INCREASES
(EFF. 10/4/25)
TOTAL NEW
CONTRACT AMOUNT
(EFF. 10/4/25)
0.52 Lieutenant $ 206,821 1 $ 17,762 1 $ 224,583 1
2.23 Sergeant 725,362 1 57,651 1 783,013 1
2.22 Detective/Corporal 612,196 1 56,004 1 668,200 1
10.41 Deputy Sheriff 2,390,625 1 224,419 1 2,615,044 1
2.00 Deputy Sheriff (non-relief) 459,294 1 43,116 1 502,410 1
1.00 School Resource Officer 229,647 1 21,558 1 251,205 1
2.36 Sheriff’s Service Specialist 191,086 1 34,395 225,481 1
3.13 Office Specialist 309,687 1 309,687 1
0.00 Motor Pool Services Assistant 35,089 (35,089) -
4.00 Marked Unit 90,634 2 90,634 2
2.00 Marked Unit - 4X4 SUV 51,376 2 51,376 2
1.00 Marked K-9 Unit 28,400 2 28,400 2
2.00 Unmarked Unit 22,790 2 22,790 2
2.00 Pickup truck 21,965 2 21,965 2
3.00 Citizen Patrol Donated Truck (Equip & Comm Only) 3,920 3 3,920 3 Dispatch Services 364,881 1 364,881 1
23.00 HTs (Amortization, Access & Maintenance) 36,846 36,846
1.00 Additional MDCs (Access Only) 571 571
1.00 Additional MDCs 1,175 1,175
17.00 Taser Replacement (Amortized over 5-years) 17,538 17,538 Administrative Support 32,912 32,912
Office Automation 80,984 80,984
Body Worn Cameras 24,287 24,287
Vehicle Insurance 39,189 39,189
Personnel Liability & Bonding 438,808 438,808
Workers' Comp Experience Modification (21,630) (21,630) County Administrative Cost 94,947 94,947
Cost for FY2025-26 $ 6,489,400 1-5 $ 419,817 1 $ 6,909,216 1-5 Monthly Payment Schedule
1st payment due July 15, 2025: $540,787
2nd through 3rd payments due the 5th of each month: $540,783 4th payment due October 5, 2025: $587,431
5th through 12th payments due the 5th of each month: $587,429 1 2
3 4
5 LEVEL OF SERVICE
Personnel costs include salary and benefits and are subject to change by Board of Supervisors’ action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.
No replacement cost is included for grant funded or donated vehicles.
Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.
Services and supplies will be billed to the City on a quarterly invoice.
Grant funded, donated and non-replaceable vehicles will incur a vehicle insurance and equipment connection cost for the period the vehicle is in use.
Item: 7.
Town of Yucca Valley
Town Council Staff Report
To: Town Council
From: Debra Breidenbach-Sterling, Human Resources and Risk Manager Date: October 22, 2025
Meeting Date: November 4, 2025
Subject: Rejection of Claim
Recommendation:
That the Town Council rejects one Claim filed against the Town of Yucca Valley submitted on September 15, 2025, by Charles Albert Gabriels.
Prior Review:
There has been no prior Council review on this item.
Discussion:
Under state law, a claim for personal damage must be presented in accordance with Government Code Section 910. Based upon staff and legal review, it is recommended that the claim be rejected in accordance with Government Code 913 and 915.4. If Council wishes to discuss the nature and content of the claim, a closed session under the same terms of the Brown Act is appropriate.
When the Town receives a claim, a review is conducted regarding the charges of the claim.
Based on legal review and/or review by our insurer California Intergovernmental Risk Authority, a claim is either recommended for rejection or a settlement is attempted.
Alternatives
No alternative is recommended.
Fiscal Impact:
None
Attachments
None
Item: 8.
Town of Yucca Valley
Town Council Staff Report
To: Town Council
From: Shane Stueckle, Deputy Town Manager
Date: October 23, 2025
Meeting Date: November 4, 2025
Subject: Resolution designating the Planning Commission as the Local Appeals Board and Housing Appeals Board pursuant to the 2022 California Building Code Section 1.8.8 Recommendation:
That the Town Council adopt Resolution No. 25-XX, designating the Planning Commission as the Local Appeals Board and Housing Appeals Board pursuant to Section 1.8.8 of the 2022 California Building Code
Prior Review:
There has been no prior review on this item.
Discussion:
The 2022 California Building Code (CBC), of the California Code of Regulations (CCR), Title 24, California Building Standards Code, as adopted by the State of California, requires each city and county to establish a process to hear and decide appeals of decisions made by the enforcing agency related to the application and interpretation of building regulations. 2022 California Building Code, Section 1.8.8.1 (General) states:
“Every city, county, or city and county shall establish a process to hear and decide appeals of orders, decisions, and determinations made by the enforcing agency relative to the application and interpretation of this code and other regulations governing construction, use, maintenance, and change of occupancy. The governing body… may establish a local appeals board and housing appeals board to serve this purpose.” Designation of the Planning Commission as the Local Appeals Board and Housing Appeals Board will ensure that appeals are reviewed consistent with state law requirements.
Alternatives
None
Fiscal Impact:
None
Attachments
1. Resolution No. 25-XX - PC Appeals Board Designation
2. 2022 California Building Code Section 1.8.8 Appeals Board
RESOLUTION NO. 25-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YUCCA VALLEY,
CALIFORNIA, DESIGNATING THE PLANNING COMMISSION AS THE LOCAL APPEALS BOARD AND HOUSING APPEALS BOARD PURSUANT TO SECTION 1.8.8 OF THE 2022 CALIFORNIA BUILDING CODE (CBC) OF CALIFORNIA CODE OF REGULATIONS (CCR), TITLE 24, CALIFORNIA BUILDING STANDARDS CODE WHEREAS, the California Building Code, Section 1.8.8.1 requires that each city, county, or city and county establish a process to hear and decide appeals of orders, decisions, and determinations made by the enforcing agency relative to the application and interpretation of building codes and related regulations; and
WHEREAS, the California Building Code provides that a governing body may establish a Local Appeals Board and Housing Appeals Board to perform this function; and WHEREAS, members of such boards shall not be employees of the enforcing agency and shall be knowledgeable in applicable building codes, regulations, and ordinances; and WHEREAS, the Town Council desires to designate the Planning Commission as the Local Appeals Board and Housing Appeals Board for the purpose of hearing appeals related to the enforcement, interpretation, and application of the California Building Code and related building regulations; and
WHEREAS, the Town Council finds that this designation is consistent with the qualifications and intent of Section 1.8.8 and ensures a fair and efficient appeals process.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF YUCCA VALLEY, CALIFORNIA HEREBY RESOLVES, FINDS AND DETERMINES AS FOLLOWS:
SECTION 1. The Town Council hereby specifically finds that all of the facts set forth in the recitals of this Resolution are true and correct.
A. Designation of Board: The Town of Yucca Valley Planning Commission is hereby designated as the Local Appeals Board and Housing Appeals Board pursuant to Section 1.8.8 of the 2022 California Building Code.
B. Duties: The Planning Commission shall hear and decide appeals of orders, decisions, and determinations made by the Town relating to the application and interpretation of California Code of Regulations (CCR), Title 24, California Building Standards Code and related regulations.
C. Membership: The Planning Commission members shall serve in this capacity as part of their appointed roles, provided they meet the statutory qualifications, and none shall be employees of the enforcing agency.
D. Severability: If any section, subsection, clause, or phrase of this Resolution is held invalid, such invalidity shall not affect the remaining portions of the Resolution.
E. Effective Date: This Resolution shall take effect immediately upon adoption.
SECTION 2. The Town Clerk is hereby directed to file this Resolution and to preserve said Resolution as public record.
PASSED AND ADOPTED this day of , 2025.
_____________________________________
MAYOR
ATTEST:
____________________________
TOWN CLERK
APPROVED AS TO FORM:
____________________________
TOWN ATTORNEY
Item: 9.
Town of Yucca Valley
Town Council Staff Report
To: Town Council
From: Alex Qishta, Public Works Director
Date: October 23, 2025
Meeting Date: November 4, 2025
Subject: Authorization to Purchase Replacement Fleet Vehicle/Equipment.
Replacement of Unit #19 and Unit #62
Recommendation:
That the Town Council:
1. Amends the FY2025-26 Special Revenue Fund Budget to allocate $100,000.00 for vehicle and equipment replacement from the Capital Project Reserve Fund 800; and
2. Authorizes the purchase of one (1) new Hyster® H60A Lift Truck from Hyster-Yale Materials Handling, Inc. in an amount not to exceed $36,394.00 to replace vehicle #62;
3. Authorizes the purchase of one (1) new Reelmaster 3100-D lawn mower from Toro in an amount not to exceed $54,064.94 to replace unit #19; and
4. Declares the 1990 Clark GPX20 Forklift unit #62 and the 2005 Toro Reelmaster 3100-D (72" cut) unit #19 as surplus, and approves the sale of the surplus vehicles/equipment, authorizing the Town Manager or designee to sell the vehicle through a public bidding/auction or consignment process or disposition through dismantling services.
Prior Review:
There has been no prior review of this matter.
Discussion:
Each fiscal year there is a planned replacement for vehicles and equipment throughout the Town under established guidelines. Factors considered in the replacement of vehicles include excessive mileage, age, maintenance costs, unit hours, maintenance history, safety, and normal life expectancy. This item is typically considered once the budget is adopted. However, due to limited national inventory and lead time for these specific vehicles, staff is recommending the acceleration of the FY2026-27 Vehicle Purchase Plan.
Replacement unit #62 was bid through Sourcewell, formerly known as the National Joint
Powers Alliant (NJPA) program, at a discounted rate of 25% to 38%. The Sourcewell program is a public agency, member-driven service cooperative that serves over 50,000 members.
Sourcewell offers a multitude of contracted products, equipment, and service opportunities to local government agencies. Sourcewell offers members purchasing contracts that are competitively bid nationally, enabling contracted suppliers and member agencies to work smarter and more efficiently and bring considerable value to member agencies. Sourcewell does this by establishing a business and service alliance between member buyers and contracted suppliers, ensuring a successful national purchasing program.
Staff utilized Contract # 053024, which was issued on September 11, 2024, and is valid until July 23, 2028.
Toro is the sole supplier of the mower and can not be purchased through any agents. The replacement of unit #19 was scheduled for FY2026-27. Due to the long lead time of getting this equipment (around 12 months), staff are expediting this purchase so we can have it by next year.
The following equipment needs to be replaced:
Vehicle #62 Forklift 35 years 1,842 hours
Vehicle #19 Lawnmower 20 years 18,973 hours
After the purchase of the new equipment, the replaced vehicles will be sold through an auction/consignment or through disposition.
Alternatives
Do not purchase new heavy equipment or vehicles.
Fiscal Impact:
The current FY2025-26 Capital Project Reserve Fund 800 budget maintains a Vehicle Reserve Replacement allocation of $276,424.00. Allocations to the Vehicle Reserves are reviewed at each fiscal year-end based upon total annual excess General Fund Reserves at an amount not to exceed 125% of annual depreciation. It is recommended to allocate an additional $100,000.00 from Vehicle Reserves to accommodate the cost of the proposed equipment.
Attachments
1. Hyster-Yale Contract 053024
2. Town of Yucca Valley, CA, H60A (1), 2025-1303332
3. CRQuoteQ011433
4. Vehicle and Equipment Replacement Schedule 2025-2035
5. 1000012782
6. Toro Reelmaster
7. Exhibit A - Capital Project Reserve Fund 11.4.25
053024-HYS
Rev. 3/2022 1
Solicitation Number: 053024
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Hyster-Yale Materials Handling, Inc., 1400 Sullivan Drive, Greenville, NC 27834 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Forklifts, Lift Trucks with Related Products and Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires July 23, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
053024-HYS
Rev. 3/2022 2
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment and Products under this Contract will be priced based on the discount percentages stated in Supplier’s Proposal. The discount percentages shown in Supplier’s Proposal shall remain fixed until October 25, 2027.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
053024-HYS
Rev. 3/2022 3
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected within a reasonable time after delivery. If the damage is not readily apparent at the time of delivery and Supplier or its dealer is unable to repair or replace the damaged Equipment or Products, Supplier must permit the Equipment and Products to be returned within a reasonable time after delivery at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products within 10 business days after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.
In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and, at Supplier’s sole option and cost, the Supplier will repair or replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
053024-HYS
Rev. 3/2022 4
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier reserves the right, in its sole discretion, to reject any purchase order submitted under this Contract.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
053024-HYS
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6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier in writing that it intends to do so pursuant to this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue a purchase order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All purchase orders are subject to acceptance by Supplier. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. In the event there is conflict between the terms of any Participating Entity purchase order and this Contract, the terms of this Contract shall prevail. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity or the Supplier than what is contained in this Contract. Neither Sourcewell, any Participating Entity, Supplier nor Supplier’s authorized dealers may propose terms that materially deviate from the terms of the Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
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1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
Unless a result of the two listed event exceptions, no orders may be terminated, in whole or in part, within 90 days prior to scheduled order shipment. Such termination of an order will not affect the remaining individual terms of any Equipment or Products previously installed or currently on order or being maintained under this Contract.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
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x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee of 0.75% to Sourcewell on all Equipment and Products, provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Administrative Fee does not apply to any extended protection plans, replacement parts, accessories, batteries, chargers, tires, service, delivery or shipping charges, or taxes.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Such payment will only be submitted after all units have been fully installed by Supplier and accepted by Participating Entities. No payment will be earned if Participating Entity’s account is delinquent.
Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
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9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. Provided, however, that Supplier is permitted to subcontract certain of its rights and obligations to Supplier dealers for performance without Sourcewell’s and/or a Participating Entity’s prior written consent.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
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11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees (“Indemnitees”), harmless from any third-party claims or causes of action, including reasonable attorneys’ fees incurred by Sourcewell or its Participating Entities, arising from injury or death to any person or damage, loss or destruction to any property to the extent it results from a design or manufacturing defect in the Equipment or Products attributable to the Supplier. Supplier shall not be obligated to indemnify the Indemnitees for (1) any damages caused by the alteration or modification of Equipment or Product not made or authorized in writing by Supplier, or (2) the negligence or intentional acts or omissions of Indemnitees. Indemnitees agree to notify Supplier within ten business days of receipt of notice of any such proceeding or claim and to provide information and assistance to Supplier in the defense of any claim or proceeding. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademark(s) provided by Supplier in certain advertising and promotional materials directed to Participating Entities for the purpose of marketing Supplier’s relationship with Sourcewell, for use in the U.S. only and as long as there is a commercial relationship between Supplier and Sourcewell. For the avoidance of doubt, the license granted by Supplier to Sourcewell shall be limited to the following promotional materials:
a. Sourcewell’s Contract Directory located on Sourcewell’s website and/or in a printed format for distribution by Sourcewell;
b. Sourcewell’s Cooperative Purchasing (through Buy Sourcewell) located on Sourcewell’s website;
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c. Tradeshow or other conference banners prepared and approved by Sourcewell; and
d. Award-announcement emails; and
e. Printed brochures and promotional flyers for distribution by Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. A party shall review, and in its discretion approve, each use of the other party’s trademarks by its respective Permitted Sublicensees. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Permitted Sublicensees must comply with removal requests as to specific uses of its trademarks or logos. Upon written notice to the breaching party the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for recoverable damages as set forth herein. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREIN OR OTHERWISE, NO PARTY SHALL
UNDER ANY CIRCUMSTANCE BE LIABLE FOR ANY SPECIAL, EXEMPLARY, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES REGARDLESS OF THE CAUSE.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, productscompleted operations, contractual liability, and personal injury and advertising injury.
All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
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3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
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Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier and/or it's participating dealers must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that Supplier and/or its's participating dealers conducts with Sourcewell and Participating Entities.
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20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to
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laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
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E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
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J. BUY AMERICAN PROVISIONS CERTIFICATION. To the extent applicable, and if a Participating Entity gives Supplier notice of such a requirement when placing an order, Supplier will advise Participating Entity whether the equipment it seeks to purchase would comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
053024-HYS
Rev. 3/2022 19
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation and will not affect the remaining individual terms of any Equipment or Products previously installed or currently on order or being maintained under this Contract.
Sourcewell Hyster-Yale Materials Handling, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz Chuck Pascarelli
Title: Chief Procurement Officer Title: President Americas Date: ________________________ Date: ________________________
053024-HYS
Rev. 3/2022 20
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Bid Number: RFP 053024 Vendor Name: Hyster-Yale Group, Inc.
80 Related services complementary to the offering of
the solutions described in Sections 71-78 above
Yes
No
Hyster-Yale Fleet Management is a
leader in the industry, using a
consultative approach to managing
your fleet. Utilizing the data HysterYale Fleet has collected, across our 75 plus customers and fleet size of
over 76,000 assets, from a multitude
of industries, Hyster-Yale Fleet
Management is able to provide data
driven recommendations designed to
drive continuous improvement for your
operations at the lowest cost of
ownership based on equipment
lifecycle, replacement analysis and
other key cost metrics. Both
customer and dealer performance are
measured and discussed during
Quarterly Business Reviews.
In addition, the backbone of our fleet
management program is our dealer
support network. We start by
positioning 200 dealer locations near
your facilities throughout North
America. With access to over 4,000
trained technicians, you are assured
your fleet is being serviced by
experienced technicians. Authorized
Hyster and Yale dealer partners have
years of experience servicing other
makes of lift trucks and material
handling equipment and have
immediate access through our
Unisource® parts program to over
3.4 million parts and accessories
covering over 40 brands of material
handling equipment.
With our Hyster-Yale Fleet
Maintenance portal, our customers
can easily access data such as
equipment inventory, maintenance
history and work order summary by
serial number. With defined reporting
practices, a long history of providing
solutions, and personnel who
understand equipment we will
promote uptime and productivity to
your operations. We use data driven
from service events to define
utilization, cost, and recommend
solutions based on a specific
industry experience. These reports
make it easy for our customers to
track and report maintenance costs
for each asset.
*
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
Bid Number: RFP 053024 Vendor Name: Hyster-Yale Group, Inc.
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Bid Number: RFP 053024 Vendor Name: Hyster-Yale Group, Inc.
1400 Sullivan Drive
Greenville, NC 27834
Quote Number: 2025-1303332 1 of 8
MODEL: H60A
All trucks shown with optional equipment. Please refer to quotation specifications.
CUSTOMER DETAILS
CUSTOMER Town of Yucca Valley
ADDRESS Yucca Valley, CA
PROPOSED BY Josh Sheppard TITLE Major Account Manager
PHONE (252) 420-8192 EMAIL [email protected] DATE 2025-10-23 Quote Expiration 2025-11-23
1400 Sullivan Drive
Greenville, NC 27834
Quote Number: 2025-1303332 2 of 8
Quoted Model: H60A Available Features
Hyster® H60A Lift Truck - 6,000 lb. Nominal Capacity, Class V Proposal Summary
Included Items Description
Model Hyster® H60A Lift Truck - 6,000 lb. Nominal Capacity, Class V Construction Keyswitch Start
Standard (-4° F to 104° F)
Powertrain Engine - Yanmar 2.2L LPG Certified
Brakes - Self Energizing Drum
Single Pedal Inch/Brake Arrangement
Electronic Powershift Transmission
Powertrain Options High Air Intake
Low Exhaust
Integrated Fuel Level Sensor
33.5 lb Steel LPG Fuel Tank with Auxiliary Fill Valve
Fixed LPG Bracket with Steel Strap
UL Label - Classification Type LP
Powertrain Accessories System Monitoring
Mast 3 Stage Full Free Lift Mast - Class III - 187" (4770mm) Maximum Lift Height - 90" (2295mm) Overall Lowered Height [Premium]
Mast Tilt - 6° Forward / 6° Back
Carriages & Attachments 42" (1067mm) Wide - Class III - Hook Type Integral Sideshift Carriage 48" (1220mm) High Load Backrest Extension
Forks 48" Long x 2.0" Thick x 4.9" Wide (1220mm x 50mm x 125mm) - Class III Hook Type - Standard Taper Forks
Hydraulics 3 Function (1 Auxiliary) Hydraulic Control Valve Mechanical Lever Hydraulic Controls - Cowl Mounted
Engine Driven Cooling System
Standard Displacement Hydraulic Pump
Hoses 1 Auxiliary Function Hose Group - 2 Hoses Internally Mounted Wheels & Tires Standard Tread Width
Drive Tires - 28 x 9-15 - Pneumatic Shaped Solid (PSS) - Premium
1400 Sullivan Drive
Greenville, NC 27834
Quote Number: 2025-1303332 3 of 8
Steer Tires - 6.50 x 10 - Pneumatic Shaped Solid
Operator Compartment 85" Rectangular Tube - High
Grid Style Overhead Guard
Premium Display: 7" Color Touchscreen
Console Tray
Dynamic Stability System
Rear Drive Handle with Horn Button
Directional Control Lever Shift Direction Control - Mounted on Left Hand Side of Steering Column Steer Column with Infinitely Adjustable Tilt
On Demand Hydrostatic Power Assist Steering
Steering Wheel with Spinner Knob
Seat Full Suspension Vinyl Seat [Premium]
Seat Belt - Black - No-Cinch with ELR (Emergency Locking Retractor) Chassis Options Hood
Lights & Alarms LED Brake/Tail/Backup
Manual Work Light Control
LED Work Lights - 2 Front [Premium]
Audible Alarm - Reverse Direction Activated - Self-Adjusting 82-102 dB(A) Amber Strobe Light - Ignition Activated
Warranty 12 Months / 2,000 Hours Manufacturer's Warranty, 36 Months / 6,000 Hours Powertrain Warranty; please see full Warranty Statement for additional details.
Literature & Nameplate English Literature Pack and Labels
1400 Sullivan Drive
Greenville, NC 27834
Quote Number: 2025-1303332 4 of 8
Total Investment
Price Delivered Each $36,394.00
Quoted Quantity 1 TOTAL: $36,394.00
Truck in Stock at Dealer Location
Proposal By: Josh Sheppard
_____________________________
Accepted By:
_____________________________
Signature:
_____________________________
Signature:
_____________________________
Date Signed:
_____________________________ Date Accepted: _____________________________ PO Number:
_____________________________
1400 Sullivan Drive
Greenville, NC 27834
Quote Number: 2025-1303332 5 of 8
Terms and Conditions
In consideration of the sum of $2.00 and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties hereto, the parties hereby agree as follows.
1. Offer of Sale. Offers of sale are based on the terms and conditions found on the front page(s) of this proposal and those provided below. Unless otherwise provided in the proposal, an offer is valid for 30 days. Orders placed by Customer directly or through an approved third-party lessor will constitute an acceptance of these terms and conditions of sale.
2. Orders.
a. Customer may place orders in any mutually agreeable manner. The purchase order will indicate the Products, options, quantity, price, requested delivery dates, "bill to" and "ship to" addresses, tax exempt certifications, if applicable, and any other special instructions. All purchase orders and any contingencies contained in any order are subject to acceptance by Supplier. The prices in Supplier’s order acknowledgment are subject to adjustment pursuant to Section 3(a). Supplier may in its discretion accept or decline orders. b. Either party may cancel a purchase order if the other party becomes insolvent, makes a general assignment for the benefit of creditors, files a voluntary petition in bankruptcy, suffers or permits the appointment of a receiver for its business or assets, becomes subject to any proceeding under any bankruptcy or any insolvency law, whether domestic or foreign, or has wound up or liquidated its business, voluntarily or otherwise. c. If Customer intends to lease the Products from a third-party lessor, Customer must first obtain Supplier’s written consent, which will be subject to, among other things, Supplier’s approval of the identity of the third-party lessor and Supplier’s receipt of assignment documentation in form and in substance satisfactory to Supplier. Notwithstanding any such assignment, Customer will remain obligated to purchase and/or pay for the Products if Customer’s third-party lessor fails to perform its obligations. In the event Products are ready for shipment by Supplier without an order confirmation from Customer’s lessor, or lessor fails to pay, Customer authorizes shipment of the Product to Customer, and Customer agrees to pay Supplier the full purchase price net 30 days from the date of invoice.
d. Customer may only cancel an order which has been accepted by Supplier (i) prior to 5 business days after Supplier’s acknowledgement of the order, (ii) pursuant to Section 2(b) above, or (iii) if Supplier changes the price of an order as set forth in Section 3(a) by more than 3% below, in which case Customer may cancel the order within 5 business days of having been notified of the price change. Otherwise, Customer may cancel or modify an order only with Supplier’s written agreement in its sole discretion. If Supplier agrees to cancel or modify an order, as a condition to such modification or cancellation Customer may be required to pay Supplier’s reasonable costs and expenses resulting from the change or cancellation or, alternatively, an administrative charge in the minimum amount of $250 per change (per request per unit). Changes may also result in rescheduling of customer acknowledgement dates.
3. Prices. Prices quoted by supplier are subject to change without notice. a. Supplier reserves the right, after order acceptance and outside the Lock-Up Period, to change the price of the Product(s) by (1) increasing the list price or (2) applying a surcharge or other line items to reflect fluctuations in manufacturing costs due to external factors, including but not limited to, government-imposed tariffs on parts, components, or other manufacturing inputs. The “Lock-Up Period” will apply based on the schedule build date (which is available upon request) as follows: (i) Class I, II, IV, and V Products: 16 weeks from the schedule build date; (2) Class III Products: 12 weeks from schedule build date; and (3) Big Trucks: 24 weeks from schedule build date. b. To the extent third party vendors of batteries, chargers, attachments, or other accessories with separate line items in the proposal increase prices after Supplier has acknowledged an order and prior to the customer acknowledgement date, Supplier reserves the right to increase the price for those items proportionately.
4. Payment. Payment terms for all products shall be Net 30 days from date of invoice. Customer shall pay all installation and freight charges and Taxes imposed by any governmental authority. The term “Taxes” includes, without limitation, applicable federal, state, G.S.T/H.S.T. and provincial sales taxes, levies, customs, import or other duties, tariffs, fees, or assessments levied or collected by a governmental authority in connection with the price, sale, or delivery of the Products (other than taxed levied on Supplier’s income). For the avoidance of doubt, the term “Taxes” does not include taxes on parts, components or other manufacturing inputs (i.e., not the finished product), which are addressed pursuant to Section 3(a). If Customer fails to make any payment when due, there will be a monthly service charge of one and one-half percent (1.5%) of the total amount due (equivalent to an annual effective rate of 18% per year) or the maximum legal rate allowed by law, whichever is less. Supplier reserves a security interest in the products until payment in full has been collected and Customer agrees to notify supplier prior to relocation of any product in which supplier has a security interest. Customer shall execute any other document, including a financing statement, security agreement, or other document similar to the UCC-1, necessary to perfect supplier’s security interest in the products. Customer authorizes supplier to file at Customer’s expense any financing statement relating to the products without Customer’s signature, except where prohibited by law.
5. Availability/Supplier Cancellation. Products are subject to availability. Supplier may refuse any order and may cancel any order or any part of an order at any time and for any reason (including without limitation if it would be economically detrimental to the Company to complete such order or delivery due to material changes in market conditions) without penalty, and supplier’s sole obligation shall be to return any down payment paid by Customer. If Customer is delinquent in the payment of any invoice, or is otherwise in breach of this agreement, supplier may withhold shipment (including partial shipments) of any order or may require Customer to prepay for further shipments. Supplier retains the right to suspend performance of any order or require payment in cash, security or other adequate assurance satisfactory to supplier when, in its opinion, the financial condition of Customer, or other grounds for insecurity warrant such action.
6. Delivery. All products purchased or leased by Customer pursuant to this agreement will be shipped and risk of loss shall pass to Customer, FCA Destination, Incoterms® 2020, freight prepaid and added for deliveries in the United States and Canada, and DAP foreign port of entry, Incoterms® 2020, freight prepaid and added for deliveries to Mexico, South, Central, or Latin America. Freight will be prepaid and added to the invoice. Freight charges included in order acknowledgments are estimates and may be adjusted at the time of invoicing to reflect increases in transportation costs. An estimated shipping date will be established by Supplier upon receipt of orders. Supplier assumes no liability for loss, damage, including consequential damage, due to delays. Supplier will notify Customer of any anticipated delay. Supplier reserves the right to deliver the order in installments. Each installment may be invoiced separately, and Customer will pay each invoice when due. Delay in delivery of any installments shall not relieve Customer
1400 Sullivan Drive
Greenville, NC 27834
Quote Number: 2025-1303332 6 of 8
of its obligations to accept remaining installments. Products must be installed by an authorized dealer and must be placed in an environment that conforms to the manufacturer’s specifications and requirements.
7. Warranty. Supplier warrants each new product sold pursuant to this agreement to be free of defective material and workmanship under proper use and service, in accordance with the terms of the warranty statement published by supplier in effect at the time of delivery of the product. Except as specifically provided in a written warranty statement provided with a product, SUPPLIER MAKES NO OTHER EXPRESS OR IMPLIED WARRANTIES
AND ALL OTHER WARRANTIES ARE SPECIFICALLY EXCLUDED, INCLUDING ANY WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR PARTICULAR OR SPECIAL PURPOSES. SUPPLIER SHALL UNDER NO CIRCUMSTANCES BE LIABLE FOR ANY SPECIAL, EXEMPLARY, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES REGARDLESS OF THE CAUSE. Customer’s sole remedy and Supplier’s liability is limited to the remedy provided in the warranty statement. In the event any parts and/or structural components or appurtenances of a product are altered or modified by Customer without the express written consent of supplier, any and all warranties shall immediately cease and terminate.
8. Limitation of Liability. NEITHER PARTY SHALL UNDER ANY CIRCUMSTANCE BE LIABLE FOR ANY SPECIAL, EXEMPLARY, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES REGARDLESS OF THE CAUSE.
9. Product Returns. Products shall not be returned to supplier without its written consent. All costs of return shall be the responsibility of Customer.
10. Data Sharing. Customer agrees that Supplier may process the business contact information of your employees and information about you as a legal entity (“Contact Information”) in connection with Supplier products and services or in furtherance of our business relationship with you. Contact Information can be stored, disclosed internally and processed by Supplier and its subsidiaries, business partners and subcontractors wherever they do business, solely for the purpose described above, provided that these companies comply with applicable data privacy laws related to this processing.
Where required by applicable law, Customer represents that they have notified and obtained the consent of the individuals whose Contact Information may be stored, disclosed internally and processed and will forward their requests to access, update, correct or delete their Contact Information to Supplier who will then comply with those requests.
11. Applicable Law. For delivery of Products to the United States, Mexico, South, Central, or Latin America, this agreement shall be construed in accordance with the laws of the State of Ohio without regard to its conflict of law rules. Any action or claim arising out of or relating to this Agreement may only be brought in the state or federal district court for Cuyahoga County, Ohio. For delivery of Products to Canada, this agreement shall be construed in accordance with the laws of the Province of Ontario and the laws of Canada applicable therein. Any action or claim arising out of or relating to this agreement may only be brought in the Province of Ontario. The parties each expressly consent to suit in such forum and waive any objections as to personal jurisdiction, venue, or inconvenient forum. If Customer fails to pay any amounts due to Supplier, Customer shall pay Supplier’s costs and expenses of collection, including attorney’s and legal fees.
12. Exclusion of the United Nations Convention on Contracts for the International Sale of Goods. The application of the United Nations Convention on Contracts for the International Sale of Goods is expressly excluded in accordance with Article 6 of the Convention.
13. Anti-Bribery and International Trade. (a) Customer shall comply with all applicable anti-bribery, anti-corruption, and anti-kickback laws, including the U.S. Foreign Corrupt Practices Act, the United Kingdom Bribery Act, and any laws of similar effect applicable in the jurisdictions where the Customer conducts business ((collectively ‘Anti-Corruption Laws’). Customer acknowledges that these laws may govern conduct occurring outside the United States and United Kingdom. (b) Customer shall comply with all applicable anti-money laundering laws, including the U.S. Currency and Foreign Transactions Reporting Act of 1970 as amended by Title III of the USA PATRIOT Act, the U.S. Trading with the Enemy Act, U.S. Executive Order No. 13224 on Terrorist Financing, 2017 United Kingdom Money Laundering Regulations, and any other law of similar effect applicable in the jurisdictions where it conducts business (collectively ‘Anti-Money Laundering Laws’). (c) Customer shall comply with all applicable economic sanctions, export controls, and other restrictive trade measures imposed by the United States, European Union, and United Kingdom, including the U.S. Export Administration Regulations, the U.S. International Traffic in Arms Regulations, the economic sanctions programs administered by the U.S. Treasury Department’s Officer of Foreign Assets Control (‘OFAC’), the laws and regulations enforced by the United Kingdom’s Export Control Office (‘ECO’) and Office of Financial Sanctions Implementation (‘OFSI’), and any other laws of similar effect applicable in the United States or other jurisdictions where Vendor operates (collectively ‘Export Control Laws’) (d) Each of the foregoing restrictions with respect to Anti-Corruption Laws, Anti-Money Laundering Laws, and Export Control Laws shall be in addition to any other restrictions on the Customer’s sale or transfer of the Products that may exist in any separate written agreement between the Vendor and the Customer and shall be subject to any provisions that may exist in any such separate written agreement regarding receipt of a license from the government of the United States of America to consent to such sale or transfer.
14. Confidentiality. Each party shall hold the information it receives in confidence, including, but not limited to, pricing, rebates, and the terms and conditions of this agreement, and shall protect it using at least the same degree of care it uses to protect its own proprietary and confidential information, but in no event may either party use less care than a reasonably prudent person in a like situation. Neither party shall disclose or permit access to the confidential or proprietary information of the other party without the disclosing party's prior written permission, except for supplier's authorized dealers and each party's legal, insurance, and accounting advisors, as appropriate. Any proprietary information concerning supplier, its products, data, documentation, services, or manufacturing processes disclosed to the Customer incident to the performance of this agreement remain the property of supplier, and no rights are granted to Customer in the same. Supplier’s confidential information may be used by Customer solely to use or service the products.
15. Assignment. Neither party may assign this Agreement without the prior written consent of the other, which consent shall not be unreasonably withheld. Any assignment without consent shall be null, void and of no force or effect. Notwithstanding anything contained herein, upon notice to the other party, this Agreement may be assigned to a party’s parent entity or affiliates or to a successor entity in the event of a merger, consolidation, transfer, sale, stock purchase, or public offering.
16. Force Majeure. Neither party shall be responsible for delays or failure in performance of this agreement (other than failure to pay any amounts due) to the extent that such party was hindered in its performance by any act of God, civil commotion, pandemic or epidemic, labor dispute, unavailability or shortages of materials or any other occurrence beyond its reasonable control.
17. Supplier’s Agents. No agent, employee, representative or dealer of Supplier has any authority to bind Supplier to any affirmation, promise, representation, or warranty concerning any of the Products.
18. Notices. Any notices required or permitted to be given shall be in writing and shall be personally delivered by a recognized overnight courier: to Customer at the address provided to Supplier by Customer; to Supplier at 1400 Sullivan Drive, Greenville, NC 27834.
19. Originals. The parties agree that for any transactions subject to this Agreement, facsimile signatures shall be accepted as original signatures, orders may be transmitted electronically and any document created under this Agreement may be maintained in an electronic document storage system, a
1400 Sullivan Drive
Greenville, NC 27834
Quote Number: 2025-1303332 7 of 8
copy of which shall be considered an original. The parties agree not to raise any objection to the authenticity of this Agreement or any document created, based on the use of a facsimile signature, electronic order or the use of a copy retrieved from an electronic storage system.
20. Severability. If any provision of this agreement shall be unlawful, void or for any reason unenforceable, then that provision shall be deemed severable from this agreement and shall not affect the validity and enforceability of the remaining provisions of this agreement.
21. Language: The parties hereto have expressly required that this agreement and all documents, agreements and notices related hereto be drafted in English language. Les parties aux présentes ont expressément exigé que le présent bon de commande et tous les autres documents, conventions ou avis qui y sont afférents soient rédigés en langue anglaise.
22. Entire Agreement/Modifications. Except as provided above, nothing contained in any purchase order or Customer issued document will in any way serve to modify or add any terms or conditions to the sale of Products by Supplier to Customer pursuant to this agreement. The parties agree that the terms and conditions of any order placed by Customer shall be governed only by these terms and conditions. This Agreement and any exhibits is the full and complete statement of the obligations of the parties relating to the subject matter hereof, and supersedes all previous agreements, understandings, negotiations and proposals. No provisions of this agreement shall be deemed waived, amended, or modified by any party unless such waiver, amendment or modification is in writing and signed by a duly authorized representative of the parties.
1400 Sullivan Drive
Greenville, NC 27834
Quote Number: 2025-1303332 8 of 8
Hyster-Yale Materials Handling - Contract and Ordering Information Company Address:
Hyster-Yale Materials Handling, Inc.
1400 Sullivan Drive
Greenville, NC 27834
Government Sales Office (mailing address for order submission):
Josh Sheppard
Hyster-Yale Materials Handling, Inc.
1400 Sullivan Drive
Greenville, NC 27834
Major Account Manager, Govt Sales: Josh Sheppard
Phone number: (252) 420-8192
Email Address [email protected]
Business Size: Large
TIN: 93-0160700
DUNS #: 55-657-9006
CAGE Code: 30076
Unique Entity ID: D8QCWPDLPN98
NAICS: 333924
DLA Contract SPM8EC-23-D-0001 exp, 10/25/27
Contact: Robert Spadaro - (215) 737-8253
GSA Contract 47QMCA20D001G exp. 3/30/2025
Sourcewell Contract 053024-HYS exp. 7/23/2028
Payment Terms: NET 30
Remittance address:
First Class Mail:
Hyster-Yale Materials Handling, Inc.
c/o Bank of America Lockbox Services
P.O. Box 74008435
Chicago, IL 60674-8435
Electronic Funds Transfer:
Bank of America
100 West 33rd Street
New York, NY 10001
Account Name: Hyster-Yale Materials Handling, Inc.
Transit routing number: 071-000-039
Depositor account number: 8670101751
BIC CODE: BOFAUS3N
Date: October 15, 2025
Quotation for Town of Yucca Valley
Quote No: Q011433
Prepared For: Joseph Bowers Quote No: Q011433
Town of Yucca Valley
58928 BUSINESS CENTER DR
Yucca Valley CA 92284-7306
United States of America
Sales Person: TM John Perez
[email protected]
Summary
Configuration Name Qty Unit Price Sub Total Sales Tax Total 03170: Reelmaster 3100-D (Supersedes 03206,
03200)
1 $49,714.91 $49,714.91 $4,350.03 $54,064.94
Totals 49,714.91 4,350.03 54,064.94
Accepted By:
Date: October 15, 2025
Quotation for Town of Yucca Valley
Quote No: Q011433
Configuration Product Details
03170: Reelmaster 3100-D (Supersedes 03206,03200)
Model Product Description Qty Unit Price Extended Sales Tax Total 03170 Reelmaster 3100-D (Supersedes 03206,
03200)
1 $28,350.66 $28,350.66 $2,480.67 $30,831.33
03189 RM3100 27in-8 Blade(RR) ES DPA C/U 3 $4,696.38 $14,089.14 $1,232.79 $15,321.93 03172 27" Lift Arm Kit-RM3100 1 $1,330.68 $1,330.68 $116.43 $1,447.11 119-0635 DPA ROLLER TIPPER KIT (RM3100)
(Supersedes 117-0972)
1 $82.21 $82.21 $7.19 $89.40
3230-30 SCREW-CARR 12 $8.57 $102.87 $9.00 $111.87
119-0626 SHIM-ROLLER 12 $2.52 $30.23 $2.65 $32.88
114-9368 REAR ROLLER SCRAPER KIT(27IN) 3 $180.08 $540.24 $47.27 $587.51 147-1249 BEDKNIFE-STD (27") (Supersedes 114-
9388)
3 $65.60 $196.79 $17.22 $214.01
03244 RM3100 End Weight Kit(Set of 3) 1 $289.38 $289.38 $25.32 $314.70 30671 Universal Sunshade Red 1 $837.72 $837.72 $73.30 $911.02 136-3315 KIT-WHEEL WEIGHT, GM3500/RM3100 1 $968.67 $968.67 $84.76 $1,053.43 133-1308 COVER SEAT,HI-BACK 1 $68.63 $68.63 $6.01 $74.64 31692 LED Work Light KitGM3500/RM3100 1 $317.46 $317.46 $27.78 $345.24 VSUR Manufacturer's surcharge 1 $2,360.23 $2,360.23 $206.52 $2,566.75 FSD2 Delivery 1 $150.00 $150.00 $13.12 $163.12
Totals: $54,064.94
Date: October 15, 2025
Quotation for Town of Yucca Valley
Quote No: Q011433
Standard Terms and Conditions:
All customer orders require a review and either a customer signature on the final TSW quotation or a customer Purchase Order which includes the TSW quotation. In addition the customer must include a preferred delivery date, and any specific set-up requirements, such as Height of Cut, and the payment method must be pre-approved by TSW before proceeding with the order's acceptance.
All equipment sales are final, as most equipment is custom and specific to an application. Order cancellations must be approved in advance by TSW and will incur a 15% restock and handling fee.
Office Locations:
Northern California: Southern California: Pacific Northwest:
3928 N. Blattela Lane
Fresno, CA 93727
11373 Sunrise Gold Circle
Rancho Cordova, CA 95742
79-893 Country Club Drive
Bermuda Dunes, CA 92203
955 Beacon Street
Brea, CA 92821
2255 Meyers Avenue
Escondido, CA 92029
1750 Industrial Dr. NE
Salem, OR 97301
5869 South 194th
Kent, WA 98032
2824 East Garland
Spokane, WA 99207
Vehicle Replacement Schedule
Fiscal Year 2025-2035
Vehicle Replacement of Gas Vehicles and Diesel Vehicles
VEHICLES
Vehicle Description Dept. Assigned Type Veh# Acquisition Cost Mileage or Hours Replacement Cost
25/26
Replacement Cost
26/27
Replacement Cost
27/28
Replacement Cost
28/29
Replacement Cost
29/30
Replacement Cost
30/31
Replacement Cost
31/32
Replacement Cost
32/33
Replacement Cost
33/34
Replacement Cost
34/35 Notes
2001 Chevy 3500 Diesel Flatbed Street V 1 $ 30,412.00 59,702 $ 70,000 2023 Ford F250 Harbor Utility Bed Facilities V 3 $ 63,647.45 $ 80,000 2005 GMC Sierra Pickup Parks V 4 $ 19,440.00 193,803 $ - $ 65,000 2025 Jeep Grand Cherokee Summit Town Manager V 5 $ 72,308.96 2004 Ford F-250 Crew Cab 4x4 Street V 7 $ 24,673.00 217,858 $ 75,000 2001 Chevy 1 Ton W/Utility Body Parks V 15 $ 31,609.93 97,438 $ 85,000 2004 Ford Excursion 4x4 Emergency V 16 $ 31,848.00 34,696 Going to auction in 2025. 2016 Ford F-350 Truck On Call V 22 $ 41,343.00 114,238 $ 65,000 Replaced #8 in FY16-17 2017 Freightliner Dump Truck 1085D Streets V 26 $ 167,036.00 23,402 $ 250,000 Replaced #67 in 16-17FY. 2017 Ford F250 Super Duty 4x4 Parks V 27 $ 32,676.48 36,611 $ 65,000 Replaced #49 in 16-17FY. 2017 Jeep Cherokee Overland Engineering V 32 $ 49,883.08 61,390 $ 75,000 Replacing #16 in 2025 2020 Ford Transit Van Community Services V 36 $ 35,056.38 2,287 2020 Ford F350 Animal Control Wagon Animal Control V 38 56,660 $ 150,000 2022 Ford F350 4X4 Truck Parks V 41 $ 39,958.78 2,593 $ 50,000 Replaced #23 in FY22-23 2022 Ford F350 4X4 Truck Streets V 44 $ 51,384.05 3,272 $ 70,000 2022 Ford F350 4X4 Truck Parks V 45 $ 39,958.78 4,000 $ 50,000 2023 Ford F150 4X4 Truck PW Inspector V 50 $ 55,976.75 $ 73,000 2023 Ford F150 4X4 Truck Code Compliance V 51 $ 55,976.75 $ 73,000 Replaced #10 2023 Ford F150 4X4 Truck Community Services V 52 $ 55,976.75 $ 73,000 2023 Chevy Bolt EV Town Hall Runner V 57 $ 34,676.63 $ 45,000 Replaced #61 2023 Ram 1500 Facilities V 63 $ 51,295.00 $ 73,000
2025 Ford F350 4X4 Truck Animal Control V 91 $ 134,884.01 2006 Ford E-350 SD AC Van V 94 $ 18,865.00 57,095 $ 65,000 2008 Ford E-350 SD Animal Control Wagon AC V 95 $ 43,924.00 163,605 $ 100,000 going to auction Water Truck Streets V TBD $ 170,000
TOTALS $ 1,182,810.78 $ 270,000 $ 225,000 $ 130,000.00 $ - $ 135,000 $ 150,000 $ 75,000 $ 170,000 $ 337,000 $ 330,000
EQUIPMENT
Vehicle Description Type Veh# Mileage or Hours
Replacement Cost
25/26
Replacement Cost
26/27
Replacement Cost
27/28
Replacement Cost
28/29
Replacement Cost
29/30
Replacement Cost
30/31
Replacement Cost
31/32
Replacement Cost
32/33
Replacement Cost
33/34
Replacement Cost
34/35 Notes
2005 Lee Boy Sweep Pro (Street Sweeper) Streets E 2 $ 42,561.00 192-H $ 75,000 CARB Low Hour (200 hours a year) 2008 MSM3200 Mobile Stage Facilities E 6 $ 128,267.00 126-H Radar Trailer Streets E 9 $ - N/A
2024 Harper TV60 Turf Vac (Trailer) Parks E 10 $ 57,647.29 1992 Big Tex Trailer (weekender) Streets E 11 $ - N/A Replaced in 2024 -going to auction 2008 Godwin GLT416 Emergency Light Trailer, S/N
#170251 Emergency E 12 $ 9,929.17 416-H
2008 Godwin GLT416 Emergency Light Trailer, S/N
#176252 Emergency E 13 $ 9,929.17 453-H
PBM Towable Sprayer 150 gallon RR-150-D252--PKG-1 Parks E 14 $ 8,754.69 2012 Sunray 490 Message Board Streets E 17 $ - N/A Replaced in 2024- going to auction 2014 Sunray 490 Message Board Streets E 18 $ 15,629.76 N/A Replaced in 2024- going to auction 2005 Toro Reelmaster 3100-D (72" cut) Parks E 19 $ - 1530-H $ 80,000 2005 Toro Reelmaster 3100-D (85" cut) Parks E 20 $ - 1434-H Replaced in 2024- going to auction 2017 Case 570N-EP Skiploader Streets E 28 $ 91,205.00 1744-H $ 125,000 1993 Zieman Trailer Streets T 29 $ - N/A Replaced in 2024- going to auction 2017 Case 580 Super N Backhoe Streets E 30 $ 97,262.50 1126-H $ 135,000 1978 Designed Mobile System - DMSYS Com Svc E 31 $ - N/A 2019 Cub Cadet mower Parks E 34 252-H
2021 Cub Cadet Tractor - Mower Deck Removed Tri-Valley Little League E 39 133-H Magline Trailer (paint trailer) Streets T 42 $ - N/A
1991 Olath Trailer Parks T 43 $ - N/A Replaced in 2025 - Going to auction 1994 Ingersol-Rand P100DWD Compressor Streets E 53 $ - 357-H Out of service-going to auction 1993 Toro Skid Sprayer Parks E 54 $ - N/A Out of service-going to auction 1996 Whacker RD880V Roller Streets E 55 $ 13,400.00 496-H 1996 Whacker T-4000 Trailer Streets E 56 $ 3,400.00 N/A 2023 John Deere Gator Parks E 59 $ 17,268.67
2023 John Deere Gator Parks E 60 $ 17,268.66
1990 Clark GPX20 Fork Lift Yard E 62 $ 9,500.00 1772-H $ 40,000 1996 Hydro-Tek SC30005V Pressure Washer Parks E 64 $ - N/A Replaced in 2025 - Going to auction 1996 Kubota L2350DT Tractor Parks E 65 $ - 1547-H $ 35,000 CARB Low Hour (200 hours a year) 2023 Exmark Mower - 96" Parks E 66 $ 49,990.20
2023 Exmark Mower - 144" Parks E 67 $ 73,899.79
2025 BigTex 14LX14 Trailer Parks T 68
2024 Globe GTTU202-38-26 20ton Tag-Along Trailer Streets T 69 1994 Ty-Crop MH-400 Top Dresser Parks E 71 $ 45,000
2025 Wanco WVTM Message Board Trailer Streets E 72 $ 19,734.42 N/A Replace 35/36 2025 Wanco WVTM Message Board Trailer Streets E 73 $ 19,734.42 Replace 35/36 1999 Arrow Lite Arrowboard Trailer (7/99) Streets E 74 $ - N/A Replaced in 2024 - Going to auction 2001 Mower - Toro Reelmaster 5500-D Parks E 76 $ 80,000.00 2177-H Replaced in 2023 - Going to auction Aerator - Ryan Parks E 77 $ - N/A $ 58,000
Tractor - Massey Ferguson 243 Parks E 78 $ - 1593-H $ 45,000 CARB Low Hour (200 hours a year) BigTex 10CH-BKDT Car Hauler Parks T 79 $ 6,809.91 N/A Replaced #43 - 5/12/25 GEM Large Utility Yard E 81 $ - N/A
GEM Large Utility Yard E 82 $ - N/A
2004 Pro Paver Streets E 83 $ 74,990.00 1048-H $ 350,000 CARB Low Hour (200 hours a year) 2004 Stepp Tack Rig Streets E 84 $ 21,120.00 N/A
1999 Ingersoll Rand DD-24 Vibratory Roller Streets E 85 $ 16,262.00 1804-H $ 50,000 CARB Low Hour (200 hours a year) 2024 CAT 930M Wheel Loader (EIN# VP5W55) Streets E 87 $ 392,193.73 2002 John Deere 770CH Road Grader Streets E 96 $ - 8128-H $ 475,000 Emergency Generator PW Yard E 97 $ - 213-H
Emergency Generator Town Hall E 98 53-H
Emergency Generator Animal Shelter E 99 163-H
Aerial man lift Parks E TBD $ 35,000
TOTALS $ 1,276,757.38 $ 618,000 $ 115,000 $ 45,000 $ 400,000 $ - $ 75,000 TOTAL VEHICLES AND EQUIPMENT $ 2,459,568.16 $ 888,000 $ 340,000 $ 175,000 $ 400,000 $ 135,000 $ 225,000 $ 75,000 $ 170,000 $ 337,000 $ 330,000 Sheet updated 10/23/2025
Mileage/Hours updated on 2-17-2023
Vehicles
Vehicle Description Dept. Assigned Type Veh# FY2020/2021 Maintenance
FY2020/2021
Repair
FY 2020/2021
Total
FY 14/15-20/21
Total
2001 Chevy 3500 Diesel Flatbed Street V 1 $ - $ - $ - $ - 2005 GMC Sierra Pickup Rusty V 4 $ - $ - $ - $ -
2004 Ford F-250 Crew Cab 4x4 Street V 7 $ - $ - $ - $ - 2006 Jeep Liberty Sport 4x4 TH Runner V 10 $ - $ - $ - $ - 2001 Chevy 1 Ton W/Utility Body Parks V 15 $ - $ - $ - $ - 2004 Ford Excursion 4x4 Emergency V 16 $ - $ - $ - $ -
2001 Chevy S-10 Pickup Facilities V 21 $ - $ - $ - $ -
2016 Ford F-350 Truck On Call V 22 $ - $ - $ - $ -
2006 Ford E350 12 Passenger Van Parks-Weekender V 23 $ - $ - $ - $ - Town Hall Pool Car *(NEW ADDITION) TH Pool Car V 24 $ - $ - $ - $ - Ford F250 Super Duty 4x4 *(NEW ADDITION) Recreation V 25 $ - $ - $ - $ - 2017 Freightliner Dump Truck 1085D Streets V 26 $ - $ - $ - $ - 2017 Ford F250 Super Duty 4x4 PW Inspector V 27 $ - $ - $ - $ - 2006 Jeep Liberty Sport 4x4 Pool Car V 46 $ - $ - $ - $ - 2005 Dodge Ram Pickup Parks V 47 $ - $ - $ - $ -
2006 Jeep Liberty Sport 4x4 Code Compliance V 61 $ - $ - $ - $ - 2005 GMC Animal Control Wagon AC V 72 $ - $ - $ - $ 5,105.63 2007 Ford F-350 SD Facilities V 93 $ - $ - $ - $ -
2006 Ford E-350 SD AC Van V 94 $ - $ - $ - $ 2,207.95
2008 Ford E-350 SD Animal Control Wagon AC V 95 $ - $ - $ - $ 11,485.83 Aerial man lift Parks V TBD $ - $ - $ - $ -
Water Truck E TBD $ - $ - $ - $ -
TOTALS $ - $ - $ - $ -
Equipment
Vehicle Description Type Veh# FY2018/2019
Maintenance
FY2018/2019
Repair
FY 2018/2019
Total
FY 14/15-18/19
Total
2005 Lee Boy Sweep Pro (Street Sweeper) Streets E 2 $ - $ - $ - $ - 2006 JCB 214-ELL Skiploader Streets E 5 $ - $ - $ - $ - 2008 MSM3200 Mobile Stage Facilities E 6 $ - $ - $ - $ - 1992 Big Tex Trailer (weekender) Streets E 11 $ - $ - $ - $ - 2008 Godwin GLT416 Emergency Light Trailer, S/N
#170251 Emergency E 12 $ - $ - $ - $ -
2008 Godwin GLT416 Emergency Light Trailer, S/N
#176252 Emergency E 13 $ - $ - $ - $ -
2012 Sunray 490 Message Board Streets E 17 $ - $ - $ - $ - 2014 Sunray 490 Message Board Streets E 18 $ - $ - $ - $ - 2005 Toro Reelmaster 3100-D (72" cut) Parks E 19 $ - $ - $ - $ - 2005 Toro Reelmaster 3100-D (85" cut) Parks E 20 $ - $ - $ - $ - 2017 Case 570N-EP Skiploader Streets E 28 $ - $ - $ - $ - 1993 Zieman Trailer Streets E 29 $ - $ - $ - $ -
2017 Case 580 Super N Backhoe Streets E 30 $ - $ - $ - $ - 1978 Designed Mobile System - DMSYS Com Svc E 31 $ - $ - $ - $ - Case 580K Backhoe (1989) Streets E 38 $ - $ - $ - $ -
1993 Toro Workman 3200 Parks E 40 $ - $ - $ - $ -
Magline Trailer (paint trailer) Streets E 42 $ - $ - $ - $ - Olath Trailer Parks E 43 $ - $ - $ - $ -
1994 Ingersol-Rand P100DWD Compressor Streets E 53 $ - $ - $ - $ - 1993 Toro Skid Sprayer Parks E 54 $ - $ - $ - $ -
1996 Whacker RD880V Roller Streets E 55 $ - $ - $ - $ - 1996 Whacker T-4000 Trailer Streets E 56 $ - $ - $ - $ - Clark GPX20 Fork Lift Yard E 62 $ - $ - $ - $ -
1996 Hydro-Tek SC30005V Pressure Washer Parks E 64 $ - $ - $ - $ - 1996 Kubota L2350DT Tractor Parks E 65 $ - $ - $ - $ -
1999 Arrow Lite Arrowboard Trailer (7/99) Streets E 74 $ - $ - $ - $ - 2001 Mower - Toro Reelmaster 5500-D Parks E 76 $ - $ - $ - $ - Aerator - Ryan Parks E 77 $ - $ - $ - $ -
Tractor - Massey Ferguson 243 Parks E 78 $ - $ - $ - $ - GEM Large Utility Yard E 81 $ - $ - $ - $ -
GEM Large Utility Yard E 82 $ - $ - $ - $ -
2004 Pro Paver Streets E 83 $ - $ - $ - $ -
Workman *(NEW ADDITION) Recreation E TBD $ - $ - $ - $ - Rotary Mower for Outlying Parks *(NEW ADDITION) Parks E TBD $ - $ - $ - $ - 2004 Stepp Tack Rig Streets E 84 $ - $ - $ - $ -
1999 Ingersoll Rand DD-24 Vibratory Roller Streets E 85 $ - $ - $ - $ - Tuff Vac 4000 - turf sweeper Parks E 86 $ - $ - $ - $ - 2005 CAT Loader (924G) Streets E 92 $ - $ - $ - $ -
2002 John Deere 770CH Road Grader Streets E 96 $ - $ - $ - $ - Emergency Generator PW Yard E 97 $ - $ - $ - $ -
Emergency Generator Town Hall E 98 $ - $ - $ - $ -
Emergency Generator Animal Shelter E 99 $ - $ - $ -
TOTALS $ - $ - $ - $ -