Adelanto City Council
September 25, 2024

203

over the remaining term of this Contract unless otherwise approved by CDH. All reimbursement requests must be submitted no later than 30 days after the expiration of this Contract. Requests received after said 30-day period shall be considered non-compliant and not eligible for reimbursement under the terms of this Contract. CONTRACTOR shall submit a final request for reimbursement for the program year no later than July 15, 2025. Any balance remaining in this project after that date will be reprogrammed.

CONTRACTOR must submit said monthly expenditure reports and program progress reports (see Exhibit 4, MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT) by the 10th day of every calendar month to CITY regardless of expenditure amount. After receipt by CITY of each properly documented expenditure report, CITY will draw a warrant in favor of CONTRACTOR for the approved expenditure amount. Submittal of an expenditure report and Exhibit 4 after the 10th day of the month, in which payment is requested, will cause unavoidable delays in payment processing.

4. BUDGET SECTION
Variances not exceeding 15% of originally approved budget cost categories identified in Exhibit 2, BUDGET SUMMARY, may be made without the prior approval of the CDH Director or his or her designee. Such variances shall under no circumstances result in a change to the total contract amount.

5. USE OF FUNDS
Funds allocated pursuant to this Contract shall be used exclusively for costs included in CONTRACTOR’s program budget. Contract funds shall not be used as security or to guarantee payments for any non-program obligations, or as loans for non-program activities.

6. BUDGET MODIFICATIONS
The City’s CDBG Fiscal Singer may grant budget modifications to this Contract for the movement of funds within the budget categories identified in Exhibit 2, BUDGET SUMMARY, when such modifications:
a. Exceed 15% of the originally approved amount of one or more budget cost categories and does not exceed $10,000 per budget cost category;
b. Are specifically requested by CONTRACTOR;
c. Do not alter the total amount of compensation pursuant to this Contract; d. Will not change the project goals or scope of services; e. Are in the best interests of CITY and CONTRACTOR in performing said services; and, f. Related to salaries, are in accordance with applicable salary ordinances or laws.

7. CHANGES IN GRANT ALLOCATION
CITY reserves the right to reduce the grant allocation when CITY’s fiscal monitoring indicates that CONTRACTOR’s rate of expenditure will result in unspent funds at the end of the program year.

Changes in the grant allocation will be made after consultation with CONTRACTOR. Such changes shall be incorporated into this Contract by written amendments.

8. REVENUE DISCLOSURE REQUIREMENT
By its execution of this Contract, CONTRACTOR certifies that it has previously filed with CITY, a written statement listing all revenue received, or expected to be received, by CONTRACTOR from federal, state, or county sources, or other governmental or private agencies, and applied or expected to offset in whole or in part any of the costs incurred by CONTRACTOR in conducting current or prospective projects or business activities, including, but not necessarily limited to, the 204

project or business activity which is the subject of this Contract. Such statement shall reflect the name and a description of such project or business activity, the dollar amount of funding provided, or to be provided, by each and every agency to each such project or business activity, and the full name and address of each such agency. During the term of this Contract, CONTRACTOR shall prepare and file a similar written statement each time it receives funding from any agency, which is in addition to that revenue disclosed in CONTRACTOR’s initial revenue disclosure statement hereunder. Such statement shall be filed with CITY within 15 calendar days following receipt of such additional funding. CONTRACTOR shall make available for inspection and audit to CITY representatives, upon request, at any time during the duration of this Contract and during a period of five years thereafter, all of its books and records relating to the operation by it of each project or business activity which is funded in whole or in part with governmental monies, whether or not such monies are received through CITY. All such books and records shall be maintained by CONTRACTOR at a location in San Bernardino County. Failure of CONTRACTOR to comply with the requirements of this section of the Contract shall constitute a material breach of Contract upon which CITY may cancel, terminate, or suspend this Contract.

9. JOINT FUNDING
For programs in which there are sources of funds in addition to CDBG funds, CONTRACTOR shall provide proof of such funding. CITY shall not pay for any services provided by CONTRACTOR, which are funded by other sources. All restrictions and/or requirements provided in this Contract relative to accounting, budgeting, and reporting applies to the total program regardless of funding sources.

10. PROGRAM INCOME
Program income represents net income directly generated from the use of CDBG funds by CONTRACTOR as a result of the activity funded under the terms of this Contract. When such income is generated by an activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. CONTRACTOR shall retain the use of program income by returning program income to CITY and requesting project budget increases for activities authorized under this Contract. Program income shall be returned to CITY within 30 days after: a) disposition or sale of real or personal property occurs or; b) cumulative program income reaches increments of $1,000; or c) the end of each fiscal year. CONTRACTOR shall include in the reports required by Section 21, PROGRAM REPORTING AND RETENTION OF RECORDS, all sources and amounts of program income on a monthly and year-to-date basis.

Program income returned by CITY to CONTRACTOR shall be spent by CONTRACTOR on only those costs authorized under this Contract. All provisions of this Contract shall apply to said use of program income. CONTRACTOR shall account for the receipt and use of program income in such a way that program income is spent on authorized activities before additional CDBG funds are spent.

Any program income on-hand, when this Contract expires or received after such expiration, shall be paid to CITY.

11. FISCAL LIMITATIONS
While not presently anticipated, HUD may, in the future, place programmatic or fiscal limitation(s) on CITY CDBG funds. Accordingly, CITY reserves the right to revise this Contract in order to take account of actions affecting HUD program funding. In the event of funding reduction, CITY may reduce the budget of this Contract as a whole or as to cost category, may limit the rate of CONTRACTOR’s authority to commit and spend funds, or may restrict CONTRACTOR’s use of both its uncommitted and its unspent funds. Where HUD has directed or requested CITY to implement a reduction in funding, in whole or as to cost category, with respect to funding for this Contract, CDH may act for CITY in implementing and effecting such a reduction and in revising the 205

Contract for such purpose. Where CITY has reasonable grounds to question the fiscal accountability, financial soundness, or compliance with this Contract of CONTRACTOR, CITY may act to suspend the operation of this Contract for up to 60 days upon three days notice to CONTRACTOR of its intention to so act, pending an audit or other resolution of such questions. In no event, however, shall any revision made by CITY affect expenditures and legally binding commitments made by CONTRACTOR before it receives notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable and that such commitments are consistent with HUD cash withdrawal guidelines.

12. NON-EXPENDABLE PROPERTY
A record shall be maintained for each item of non-expendable property acquired for this program with CDBG funds. This record shall be provided to CITY upon request. Non-expendable property shall include tangible personal property, including but not limited to office equipment, and real property and any interest in such real property, including any mortgage or other encumbrance of real property as well as any funds derived from the sale or disposal of non-expendable property.

Any utilization of funds derived from the sale or disposition of non-expendable property must have prior approval of CITY and otherwise comply with all applicable laws and regulations. Upon termination of this Contract, CITY reserves the right to determine the final disposition of said nonexpendable property acquired for this program with CDBG funds, including funds derived therefrom. Said disposition may include CITY taking possession of and title to said non-expendable property. Non-expendable personal property means tangible personal property having a useful life of more than one year and an acquisition cost of $1,000 or more per unit.

13. EXPENDABLE PERSONAL PROPERTY
Expendable personal property refers to all tangible personal property other than non-expendable personal property. All purchases of expendable personal property with a unit value of $1,000 or more per unit must have the prior written approval of the CDH Director, or their designee.

14. PURCHASE OR LEASE OF NON-EXPENDABLE PROPERTY OR EQUIPMENT CONTRACTOR shall obtain at least three comparable price quotes and receive CDH approval of the item(s) selected prior to purchasing or leasing any non-expendable personal property or equipment over $1,000 in unit value and having a life expectancy of more than one year. Such property shall be properly identified and inventoried and shall be charged at its actual price deducting all cash discounts, rebates, and allowances received by CONTRACTOR. This inventory shall be provided to CITY upon request.

CONTRACTOR shall obtain written approval from CITY prior to selling or disposing of any nonexpendable property or equipment. Any proceeds generated from the sale of such property or equipment shall be subject to the provisions of Section 10, PROGRAM INCOME.

15. ACQUISITION OF SUPPLIES AND EQUIPMENT
CONTRACTOR may purchase from a related agency/organization only if: (a) prior authorization is obtained in writing from CITY, (b) charges do not exceed the authorized amount and minimum written specifications are met, (c) a community related benefit is derived from such CONTRACTOR related acquisition, and (d) no conflict of interest for private gain accrues to CONTRACTOR or its employees, agents or officers. CONTRACTOR shall adhere to all applicable procurement standards of 24 CFR Part 84 in the acquisition of supplies and equipment. CONTRACTOR shall submit documentation of the cost and price analysis required in 24 CFR 84.45 for approval prior to procuring non-expendable property or equipment.

CITY reserves the right to disallow any purchase from any vendor of supplies, equipment, nonexpendable property or expendable property which is purchased in whole or in part with funds 206

provided by this Contract. CONTRACTOR may seek prior approval of CITY for any such expenditures and prior approval, which is granted shall be binding on CITY unless such expenditure violates federal law or regulations or is disallowed by HUD.

16. PURCHASE AND INVOICE DEADLINES
Purchase of equipment or property must be completed before the last three months of the initial performance period and all equipment bills shall be paid before the last two months of this period.

No expendable or non-expendable property or equipment shall be purchased during the final three months of the initial performance period unless approved by CITY in writing. Invoices for all obligations incurred under this Contract must be submitted to CITY within sixty (60) days after the initial performance period termination date or they may not be honored. Exceptions to the preceding limitations require prior written approval by CDH.

17. TRAVEL AND CONFERENCE RESTRICTIONS
CONTRACTOR certifies and agrees that travel and conference expenses for persons other than employees of CONTRACTOR, will not be paid by funds provided through this Contract. No travel expenses for out-of-state travel shall be included in this Contract unless specifically listed in the BUDGET SUMMARY, Exhibit 2, which is attached and incorporated herein. CONTRACTOR further agrees that any travel expense incurred by CONTRACTOR, which is not listed in the BUDGET SUMMARY shall not be paid by funds provided through this Contract unless prior written approval of the CDH Director has been obtained.

18. USE OF FUNDS FOR ENTERTAINMENT, GIFTS, OR FUNDRAISING ACTIVITIES CONTRACTOR certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fundraising activities.

19. MONITORING
CITY CDBG Administrative Signer or their designee will conduct periodic program monitoring reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved, effectiveness of program management, and impact of the program. Authorized representatives of CITY, CDH and HUD shall have the right of access to all activities and facilities operated by CONTRACTOR under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. Activities include attendance at staff, board of directors, advisory committee and advisory board meetings and observation of on-going program functions. CONTRACTOR will permit on-site inspection by CITY, CDH and HUD representatives, and ensure that its employees and board members furnish such information, as in the judgment of CITY and HUD representatives, may be relevant to the question of compliance with contractual conditions and HUD directives, or the effectiveness, legality, and achievements of the program.

20. BENEFICIARY QUALIFICATION
Persons qualifying for program services on the basis of income, hereinafter referred to as BENEFICIARIES, shall have an annual household gross income equal to or less than the U.S.

Department of Housing and Urban Development (HUD) Income Limits. HUD User Income Limits for San Bernardino County, CA, define the maximum annual household gross income for low- and moderate-income households. CONTRACTOR is responsible for obtaining from CITY the said current applicable HUD User Income Limits for each year of the Contract term identified in Section 2, TIME OF PERFORMANCE.

Under CDBG regulations, the following clientele categories are presumed to be low- and moderateincome persons and can qualify for service regardless of income: abused children; battered 207

spouses; elderly persons (60 and older); severely disabled adults, homeless persons; illiterate adults; persons living with AIDS, and migrant farm workers. CONTRACTOR shall document the household income of all BENEFICIARIES, by obtaining completed copies of the "BENEFICIARY QUALIFICATION STATEMENT", Exhibit 3(a), 2 pages. A Spanish language version of the BENEFICIARY QUALIFICATION STATEMENT, Exhibit 3(b), 2 pages, is attached for convenience, but the CITY cannot guarantee the accuracy of the translation and the CITY cannot be held responsible for any errors. CONTRACTOR shall retain these forms for five (5) years after conclusion of this Contract.

21. PROGRAM REPORTING AND RETENTION OF RECORDS
CONTRACTOR agrees to prepare and submit financial, program progress, and other reports as required by HUD, COUNTY, or CITY directives. CONTRACTOR shall maintain such program, property, personnel, financial, statistical and other records, supporting documents, and accounts as are considered necessary by HUD, COUNTY, or CITY to assure proper accounting for all Contract funds. Said records, documents and accounts are to be retained by CONTRACTOR for a minimum of five (5) years. The retention period starts from the date the CITY submits to CDH for their Consolidated Annual Performance and Evaluation Report (CAPER) to HUD, as prescribed in 24 CFR 91.520, in which the service under the terms of this contract is reported on for the final time. Said CITY submission will follow CONTRACTOR’s final submission to CITY of reports identified under this paragraph. Records and accounts subject to litigation or audit must be maintained for five (5) years or until the issue is resolved, whichever is longer. Records that pertain to real estate transactions must be maintained for five (5) years or the number of years there is an outstanding obligation, whichever is longer. The starting date for retention of records on CDBGpurchased equipment begins at the end of the equipment’s use, when it is disposed of or transferred. The retention period for records relating to program income begins on the last date of CITY’s fiscal year in which the income is earned. All CONTRACTOR’s records, with the exception of confidential client information, shall be made available to representatives of CITY, CDH and the appropriate federal agencies. CONTRACTOR is required to submit data necessary to complete the CAPER in accordance with HUD regulations in the format and at the time designated by the CDH Director or his designee. By the 10th day of each month, CONTRACTOR shall submit a completed MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT, Exhibit 4, for the month being reported.

22. ACCOUNTING
CONTRACTOR must establish and maintain on a current basis an adequate accounting system in accordance with HUD directives and UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR ALL FEDERAL AWARDS, 2 CFR 200.

23. AUDITS
CONTRACTOR is required to arrange for an independent financial audit performed within the direction of 2 CFR 200. Said audit shall be conducted for the term of this Contract. When CONTRACTOR receives $750,000 or more in federal funds from all federal funding sources within a fiscal year, the required audit must be performed in compliance with 2 CFR 200.

CONTRACTOR shall submit a copy of the audit report to CITY within nine months after the end of the audit period. Within 30 days of the submittal of said audit report, CONTRACTOR shall provide to CITY a written response to any concerns or findings identified in said audit report. The response must examine each concern or finding and explain a proposed resolution, including a schedule for correcting any deficiency. All actions to correct said conditions or findings shall be taken within six months after receipt of the audit report.

CITY, COUNTY, or any state or federal agency, may make additional audits or reviews, as necessary, to carry out the responsibilities of CONTRACTOR under city, county, state or federal 208

laws and regulations. CONTRACTOR agrees to cooperate fully with all persons conducting said additional audits or reviews. CITY and its authorized representatives shall, at all times, have access for the purpose of audit or inspection, to any and all books, documents, papers, records, property, and premises of CONTRACTOR. If indications of misappropriation or misapplication of the funds of this Contract cause CITY to require an additional audit, the cost of the audit will be encumbered and deducted from this Contract budget.

Should CITY subsequently determine that the additional audit was not warranted, the amount encumbered will be restored to the Contract budget. CONTRACTOR shall reimburse all misappropriation or misapplication of funds to CITY. In the event CITY uses the judicial system to recover misappropriated or misapplied funds, CONTRACTOR shall reimburse CITY legal fees and court costs in addition to awards.

24. ASSIGNMENT
This Contract is not assignable by CONTRACTOR without the express written consent of CITY.

Any attempt by CONTRACTOR to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract.

25. TERMINATION AND TERMINATION COSTS
This Contract may be terminated in whole or in part at any time by either party upon giving a 30- day notice in writing to the other party. Agreement must be reached by both parties as to reasons and conditions for termination in compliance with the provisions of federal regulations at 24 CFR Part 84.61, Termination for Convenience. CITY is hereby empowered to give said notice subject to ratification by the City Manager.

CITY may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Contract activity or if for any reason the timely completion of the work under this Contract is rendered improbable, infeasible or impossible. If CONTRACTOR materially fails to comply with any term of this Contract, CITY may take one or more of the actions provided under federal regulation at 24 CFR Part 84.62, Enforcement, which includes temporarily withholding cash, disallowing non-compliant costs, wholly or partly suspending or terminating the award, withholding further awards, and other remedies that are legally available.

In such an event, CONTRACTOR shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Contract that have been previously reimbursed, to the date of said termination to the extent that CDBG funds are available from HUD.

26. REVERSION OF ASSETS
Upon Contract termination, CONTRACTOR shall transfer to CITY all CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds.

All real property acquired or improved in whole or in part with CDBG funds under this Contract must continue in the use that provides the service benefits and national objectives for which it was funded, or it must be disposed of in a manner resulting in a reimbursement to CITY in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for the acquisition or improvement of the property.

27. INDEPENDENT CONTRACTOR
All parties hereto in the performance of this Contract will be acting in independent capacities and not as agents, employees, partners, joint venturers, or associates of one another. The employees 209

or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose whatsoever.

28. CONTRACT COMPLIANCE
CONTRACTOR shall make every effort to ensure that all projects funded wholly or in part by CDBG funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, CONTRACTOR shall make every effort to employ residents of the area and shall keep a record of the positions that have been created directly or as a result of this program.

CONTRACTOR shall comply with Executive Orders 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107, (Equal Employment Opportunity), Executive Orders 11625, 12138, 12432, 12250, and Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations), Title VII of the Civil Rights Act of 1964, the California Fair Housing and Employment Act, and other applicable federal, state, county, and city laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

29. DISCRIMINATION
No person shall, on the grounds of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, or genetic information (including family medical history) be excluded from participating in, be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Contract.

30. RELIGIOUS PROSELYTIZING OR POLITICAL ACTIVITIES
CONTRACTOR agrees that it will not engage in inherently religious activities, such as worship, religious instruction or proselytizing, as part of the activities funded under this Contract. Further, CONTRACTOR agrees that it will not perform or permit political activities in connection with the performance of this Contract. Funds made available under this Contract will be used exclusively for the performance of the work required under this Contract and no funds made available under this Contract shall be used to promote any religious or political activities. If CONTRACTOR conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this Contract, and participation must be voluntary for the beneficiaries of the CDBG-funded program services.

31. CONFLICT OF INTEREST
CONTRACTOR shall comply with all applicable federal and state laws, regulations and policies governing Conflict of Interest, including state Conflict of Interest regulations found in California Government Code Sections 1090, 1126, 87100 et seq., federal Conflict of Interest regulations found in 24 CFR 570.611, 85.36, and 84.42, and any other applicable policies, rules and regulations related to Conflict of Interest.

Any person who is an employee, agent, consultant, officer, elected or appointed official of CONTRACTOR, who exercises any functions or responsibilities with respect to CDBG-funded activities identified in this Contract and who is in a position to participate in a decision-making process or gains inside information with regard to activities identified in this Contract, may not obtain a financial interest or benefit from the CDBG-assisted activities identified in this Contract or any related contract, subcontract, or agreement, either for themselves, an immediate family member or business partner, during his/her tenure. CONTRACTOR shall maintain written standards of conduct governing the performance of their employees engaged in the award and administration of contracts.
210

32. INTENTIONALLY OMITTED

33. HUD HOLD HARMLESS
CONTRACTOR shall indemnify, defend and hold harmless CITY and COUNTY against any liability, claims, losses, demands, and actions incurred by CITY and COUNTY as a result of the determination by HUD or its successor that activities undertaken by CONTRACTOR under the program(s) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CONTRACTOR under this Contract were improperly expended.

34. INDEMNIFICATION
CONTRACTOR agrees to indemnify, defend (with counsel reasonably approved by CITY and COUNTY and hold harmless the CITY and COUNTY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the CITY on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnitees. CONTRACTOR's indemnification obligation applies to the CITY and COUNTY's "active" as well as "passive" negligence but does not apply to the CITY and COUNTY's "sole negligence" or "willful misconduct" within the meaning of Civil Code Section 2782. This provision shall survive the termination of this Contract.

35. INSURANCE REQUIREMENTS
CONTRACTOR agrees to provide insurance set forth in accordance with the requirements herein. If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. The type(s) of insurance required is determined by the scope of the contract services.

Without in anyway affecting the indemnity herein provided and in addition thereto, CONTRACTOR shall secure and maintain throughout the contract term the following types of insurance with limits as shown:
- Workers' Compensation/Employers Liability - A program of Workers' Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits covering all persons including volunteers providing services on behalf of CONTRACTOR and all risks to such persons under this contract.

If CONTRACTOR has no employees, it may certify or warrant to the CITY (and COUNTY) that it does not currently have any employees or individuals who are defined as "employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the CITY 's CDBG Administrative Signer, or the COUNTY’s Director of Risk Management on a case-by case basis.

With respect to contractors that are non-profit corporations organized under California or federal law, volunteers for such entities are required to be covered by Workers' Compensation insurance.
- Commercial/General Liability Insurance - CONTRACTOR shall carry General Liability Insurance covering all operations performed by or on behalf of CONTRACTOR providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
(a) Premises operations and mobile equipment.
211

(b) Products and completed operations.
(c) Broad form property damage (including completed operations). (d) Explosion, collapse and underground hazards.
(e) Personal injury.
(f) Contractual liability.
(g) $2,000,000 general aggregate limit.
- Automobile Liability Insurance - Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto).

The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence.

If CONTRACTOR is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.

If CONTRACTOR owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.
- Umbrella Liability Insurance - An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a "dropdown" provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability. - Additional Insured - All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the CITY and COUNTY and their officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the CITY and COUNTY to vicarious liability but shall allow coverage for the CITY and COUNTY to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85 (form provided by COUNTY’s Risk Management Department through CDH, if requested).
- Waiver of Subrogation Rights - CONTRACTOR shall require the carriers of required coverages to waive all rights of subrogation against the CITY and COUNTY, their officers, employees, agents, volunteers, contractors and subcontractors. All general or auto, liability insurance coverage provided shall not prohibit CONTRACTOR and CONTRACTOR's employees or agents from waiving the right of subrogation prior to a loss or claim. CONTRACTOR hereby waives all rights of subrogation against the CITY and COUNTY. - Policies Primary and Non-Contributory - All policies required herein are to be primary and noncontributory with any insurance or self-insurance programs carried or administered by the CITY or COUNTY.
- Severability of Interests - CONTRACTOR agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross-liability exclusions that preclude coverage for suits between CONTRACTOR and the CITY or between the CITY and any other insured or additional insured under the policy. - Acceptability of Insurance Carrier - Unless otherwise approved by COUNTY Risk Management Department, insurance shall be written by insurers authorized to do business in the State of California and with a minimum "Best" Insurance Guide Rating of "A-VII". - Deductibles and Self-Insured Retention - Any and all deductibles or self-insured retentions in 212

excess of $10,000 shall be declared to and approved by the COUNTY Risk Management Department.
- Failure to Procure Coverage - In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the CITY has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the CITY will be promptly reimbursed by CONTRACTOR or CITY payments to CONTRACTOR will be reduced to pay for CITY purchased insurance.

36. PROOF OF COVERAGE
CONTRACTOR shall furnish Certificates of Insurance to the CITY and COUNTY administering the contract evidencing the insurance coverage, including endorsements, as required, prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the CITY, COUNTY, and CONTRACTOR. CONTRACTOR shall maintain such insurance from the time CONTRACTOR commences performance of services hereunder until the completion of such services, per Section 2 TIME OF PERFORMANCE. Within fifteen (15) days of the commencement of this contract, CONTRACTOR shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

CONTRACTOR shall complete and submit INSURANCE INVENTORY, along with the above required insurance documents.

37. INSURANCE REVIEW
Insurance requirements are subject to periodic review by the CITY and /or COUNTY. The CDBG Administrative Signer or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever CITY and COUNTY determine that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the CITY and COUNTY.

In addition, if the CDBG Administrative Signer determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the City Manager or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the CITY and COUNTY, inflation, or any other item reasonably related to the CITY and COUNTY 's risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. CONTRACTOR agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of the CITY and COUNTY to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the CITY and COUNTY.

38. INTENTIONALLY OMITTED

39. COMPLIANCE WITH LAWS
All parties agree to be bound by applicable federal, state, and local laws, ordinances, regulations, and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the ACT; 24 Code of Federal Regulations, Part 570 and Part 84; and 2 Code of Federal Regulations, Part 200.
213

40. SUSPENSION AND DEBARMENT
By entering this Contract, CONTRACTOR certifies that CONTRACTOR, including its principals, is not suspended or debarred from participating in federally funded contracts and sub-awards and has registered with SAM.gov for acceptance of federal grant funding.

41. AMENDMENTS: VARIATIONS
This writing with attachments, embodies the whole of this Contract of the parties hereto. There are no oral agreements contained herein. Except as herein provided, additions or variations of the terms of this Contract shall not be valid unless made in the form of a written amendment to this Contract formally approved and executed by both parties.

42. NOTICES
All notices shall be served in writing. The notices shall be sent to the following addresses:

City of Adelanto High Desert Outreach Center
11600 Air Expressway P.O. Box 923
Adelanto, CA 92301 Adelanto, CA 92301
Attn: Virginia Velis Attn: Carmen Laird
With a copy to:

Supervising Analyst
San Bernardino County
Community Development and Housing Department
560 E. Hospitality Lane, Suite 200
San Bernardino, CA 92415-0043

43. COUNTERPART EXECUTION
This Contract may be executed in counterparts. When executed, each counterpart shall be deemed an original irrespective of the date of execution. Said counterparts shall together constitute one and the same Contract.

IN WITNESS WHEREOF, the parties have caused this Contract to be executed by the City of September 25, 2024, as of the day and year written below.

CITY OF Adelanto High Desert Outreach Center
By: By:

Jessie Flores, City Manager Carmen Larid, Executive Director

Dated: _______________ Dated ________________
Federal ID Number or Social Security Number
:
______________________
214

ATTEST:

By: _____________________________
Brenda Lopez, City Clerk
APPROVED AS TO FORM:

By: ____________________________
Todd Litfin, City Attorney
215

REPLACE WITH CDH ATTACHMENTS A & B (including Exhibits). 216

ATTACHMENT A- REQUEST TO INITIATE PROJECT/ACTIVITY
PROJECT/CASE NUMBER: DATE OF ORIGINAL ISSUE:

CFDA No: ORIGINAL: REVISION No.:

TARGET AREA: DATE OF REVISION:

WBSE CODE:

PROJECT/ACTIVITY TITLE:

ACTIVITY LOCATION:

TOTAL PROJECT FUNDING:

CITY CDBG ALLOCATION RELEASED:

CITY CDBG FUNDS PROJECTED TO BE EXPENDED AS OF 6/30/2024:

BALANCE OF FUNDS AVAILABLE:

DATE OF RELEASE OF FUNDS :

SCHEDULE OF CDBG ALLOCATION:

TOTAL OF
50 YEARS
SPACE RENT:

OTHER:

TOTAL CITY CDBG ALLOCATION AVAILABLE:

IMPLEMENTING CITY: DATE:

SIGNATURE: TITLE:

SAN BERNARDINO COUNTY
Carrie Harmon, Director, Community Development and Housing DATE Year 49 Year 50
(75-2019) (2019-20) (2020-21) (2021-22) (2022-23)
Year 1-44 Year 45 Year 46 Year 47 Year 48

ACCEPTANCE OF REQUEST TO INITIATE PROJECT/ACTIVITY
$0 $0 $0 $0 $0
B24UC060503
(2023-24) (2024-25)
$0
$0
CONSULTANT SERVICES:

CONTRACT SERVICES:

PERSONNEL EXPENSES:
$0
$0
$9,696

RENT/LEASE OR PURCHASE OF
EQUIPMENT:

I hereby acknowledge the receipt of the Request to Initiate the above Project/Activity and agree to implement the activity described in Attachment B (Project/Activity Description) in accordance with the above Allocation and Balance of Funds Available subject to necessary approvals of the Board of Supervisors. The proposed budget for this project is as follows:

MAINTENANCE AND OPERATION BUDGET/AGREEMENT: City of Adelanto

14.218
Pursuant to the terms of the Delegate Agency Agreement originally executed on 7/8/2014, (and most current renewal date 3/20/2023) between Community Development and Housing (CDH), and the City of Adelanto, CDH hereby requests that the following project/activity be initiated. There will be no changes in Project/Activity Title, Activity Budget (Attachment A) or in the Activity Description (Attachment B) without written approval.

X
City of Adelanto
$9,696
$9,696
$0
OTHER PERTINENT INFORMATION: City certifies all requests for reimbursement from CDH contain proof of payment, all supporting documentation for costs incurred and a Monthly Program Progress Report for the month being reported. $9,696
$0 $9,696 $9,696
$9,696
CONSUMABLE SUPPLIES: $0 $0

CITY OF ADELANTO
ADEL-24-1-05Z/5262

50.60.0049.09
Adelanto: Food Distribution Services - High Desert Outreach Center (HDOC) 11423 Chamberlaine Way, Adelanto, CA 92301
7/1/2024
7/1/2024
217

ATTACHMENT B - PROJECT/ACTIVITY DESCRIPTION
PROJECT/CASE NUMBER : DATE OF ORIGINAL ISSUE:

CFDA No. : ORIGINAL: REVISION No.:

TARGET AREA : DATE OF REVISION:

PROJECT/ACTIVITY TITLE:

ACTIVITY LOCATION:

TIME OF PERFORMANCE: July 1, 2024 through June 30, 2025 IMPLEMENTING CITY: DATE:

SIGNATURE: TITLE:

SAN BERNARDINO COUNTY
Carrie Harmon, Director, Community Development and Housing Department ADEL-24-1-05Z/5262 7/1/2024

14.218 X
City of Adelanto 1/0/1900
DATE
SUSPENSION AND DEBARMENT: By entering this Contract, the City of Adelanto certifies that the High Desert Outreach Center (HDOC), including its principals, is not suspended or debarred from participating in federally funded contracts and sub-awards. The City may research the agency’s status online at the System for Award Management (SAM) website https://sam.gov/content/home ACTIVITY DESCRIPTION: The City of Adelanto will contract with HDOC to provide food distribution to low-and moderate-income households. The program will be provided at 11423 Chamberlaine Way, Adelanto, CA 92301. San Bernardino County Community Development and Housing Department, herein after referred to as CDH, will reimburse the City of Adelanto in the amount not to exceed the “CDBG Allocation Released” on the Attachment A for the services necessary to implement this program. Federal, state, county and city rules and regulations will apply.

HDOC shall sign a contract with the City of Adelanto addressing the scope of service and the terms and conditions. The contract shall remain in effect during the period that the services are provided for which CDBG funds will be requested for reimbursement. The contract with HDOC shall comply with requirements listed in 24 CFR 570.503 including: Agreements with Subrecipients; Statement of Work; Records and Reports; Program Income; Uniform Administrative Requirements; Other Program Requirements; Conditions for Religious Organizations; Suspension and Termination; Reversion of Assets; and Exhibits 3(a) & 3(b) 1 of 2 and 2 of 2.

In addition, HDOC shall comply with all applicable regulations listed in the City-County Delegate Agency Agreement, No. 14-394, Attachment C, Section IV. City shall maintain monthly program reports and records on the services provided. CDBG funds cannot be used for entertainment, gifts or fund-raising activities. Reimbursement expenditures must be appropriately documented. City shall comply with conflict of interest provisions and shall not exclude any person from funded programs on the grounds of race, sex, creed, color, religion or national origin.

The City of Adelanto understands that reimbursements received from the County for which no measurable outcome is achieved may subsequently be required to be repaid by the City (using non-federal funds) to County. Measurable outcomes are defined as providing benefits to low- to moderate-income individuals, families, organizations, and communities and are derived from the project or program. Examples include: construction completed resulting in improved access to services/public facilities/park & recreation/street improvements, etc.

The City of Adelanto will submit a final request for reimbursement for the program year no later than July 15, 2025. Note: After July 31, 2025, any balance remaining in this project will be reprogrammed.

CDBG funds cannot be used to replace other local or state monies to fund essential services typically offered by the City. The City shall certify the eligible use of CDBG funds on Certification of CDBG Funded New or Expanded Service, Exhibit 5. This program is available to low- and moderateincome persons and requires documentation that at least 51% of the persons served are from income qualifying households. In order to document that 51% of the persons served are from income qualifying households, a Beneficiary Qualification Statement, Exhibit 3(a), must be completed for each person that participates in the program. A Spanish version of the Beneficiary Qualification Statement, Exhibit 3(b), can be completed for Spanish speakers who prefer it, however, the County cannot guarantee the accuracy of the translation and CDH cannot be held responsible for any errors. The Beneficiary Qualification Statement will then be used to complete and submit the Monthly Program Progress/Direct Benefit Report, Exhibit 4, to CDH. The Monthly Program Progress/Direct Benefit Report must be submitted to CDH for each month that CDBG reimbursement is requested. It is anticipated that approximately 166 persons will participate in the Emergency Food Distribution Services Program. A “Unit of Service” is defined as each person attending an outreach and/or program activity, in a given month.

The number of clients times the total number of program activities per month will reflect the total units of service which results in the measurable outcome. The measurable outcome will be recorded on Part I: Monthly Program Progress Report, Exhibit 4, and the number of unduplicated first-time clients (persons) who participated in the program during the fiscal year will be recorded on Part II: Direct Benefit Report, Exhibit 4.

Adelanto: Food Distribution Services - High Desert Outreach Center (HDOC) 11423 Chamberlaine Way, Adelanto, CA 92301

CITY OF ADELANTO
218

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05Z/5262
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

SERVICES :

TIME OF PERFORMANCE:

PROGRAM PARTICIPANT PERFORMANCE STANDARDS:

OPERATIONS:

HDOC will provide food distribution services from their location at 11423 Chamberlaine Way, Adelanto, CA 92301.

Adelanto: Food Distribution Services - High Desert
Outreach Center (HDOC)
High Desert Outreach Center (HDOC)

PROJECT/ACTIVITY DESCRIPTION
In addition to units of service, HDOC will report unduplicated client counts on the Part II: Direct Benefit Report, Exhibit 4.

July 1, 2024 through June 30, 2025
The City of Adelanto will contract with High Desert Outreach (HDOC) to provide food distribution services and local resource referrals to low-and moderate-income households (which include homeless, elderly, disabled, and unemployed) in the City of Adelanto and surrounding communities. Food Distribution Services will provide persons/households with food items such as vegetables, beverages, canned/boxed food and bread.

A unit of service is defined as one household participating in one food distribution session. Each household receiving food one time shall count as one unit of service. We are not counting items received, only the session of receiving. If the same household participates in a daily or weekly distribution of food, they will be counted for every session as units of service for the month. HDOC will report units of service on the Part I:

Monthly Program Progress Report, Exhibit 4.

CDBG Activity: Food Distribution Services to approximately 166 unduplicated low-and moderate-income persons are expected to participate.

Measurable Outcome: Units of Service, to be reported on Part I: Monthly Program Progress Report, Exhibit

4. UNITS OF SERVICE:
7/1/2024
P.O. Box 923, Adelanto, CA 92301
Exhibit 1 Page 1 of 1
219

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05Z/5262
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

1. 2.

3. 4.

5. July 1, 2024 through June 30, 2025
Special Instructions or Restrictions:

Projected Expenses
$9,696
$0
A. Budget Items
Personnel
Consultant/Contract Services (Auditing, Accounting or Payroll Services) City will submit a final request for reimbursement for program years no later than July 15, 2025. After July 31, 2025, any balance remaining in this project may be reprogrammed.

Total Sources of Funding:

Time of Performance:
*Project Allocation: $9,696 (Allocated dollars can only be expended in the categories listed under subsection A of Budget Summary above.)
*CDBG Share $9,696
$9,696
$0
$0
$0
The current standard Internal Revenue Service mileage allowance will be used for reimbursement of authorized costs associated with vehicle operation under this contract.

Total Budget:

B. Sources of Funding
Other (Utilities, Land-line Phones, Cellular Phones, Internet Service, Postal Services, Security Clearances, Approved Subsidies/Scholarships, Administrative and Indirect Costs)
Amount of Revenue
$0
$9,696
$0
7/1/2024
Adelanto: Food Distribution Services - High Desert
Outreach Center (HDOC)
High Desert Outreach Center (HDOC)
P.O. Box 923, Adelanto, CA 92301
For programs with multiple funding sources, administrative and indirect costs charged to this grant must be determined using an annually approved Cost Allocation Plan. To be approved by CDH before submittal. $0
$0
Consumable Supplies
Rental, Lease, or Purchase of Equipment
Insurance
$0
$0
$0
Travel
Space Rent

BUDGET SUMMARY
Exhibit 2 Page 1 of 1
220

COUNTY OF SAN BERNARDINO COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05Z/5262
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

Please answer each of the following questions.

How many persons are in your household?

EXTREMELY LOW-INCOME

VERY LOW-INCOME

LOW-INCOME
Adelanto: Food Distribution Services - High Desert
Outreach Center (HDOC)
High Desert Outreach Center (HDOC)

BENEFICIARY QUALIFICATION STATEMENT
This form has the purpose of providing information needed to qualify the use of federal Community Development Block Grant (CDBG) funds for the project/activity described above. This statement must be completed and signed by the person (or legal guardian of the person) requesting to receive benefits from the described project/activity.

Only one statement per person, per fiscal year is required (Fiscal Year begins July 1 and ends June 30). 7/1/2024
P.O. Box 923, Adelanto, CA 92301
52,720

1. This question helps you determine the size of your household. For this question a household is a group of related or unrelated persons occupying the same house with at least one member being the head of the household. Renters, roomers, or borders cannot be included as household members.

2. This question asks if you are from a low- and moderate-income household. For this question, a list of the EXTREMELY LOW-INCOME, VERY LOW-INCOME and LOW-INCOME categories* are presented below. Please add up the combined gross annual income of all persons in your household from all sources of income. In the blanks provided, write (yes) or (no) if your combined gross annual income is equal to or less than the, EXTREMELY LOW-INCOME, VERY LOW-INCOME, or LOW-INCOME amount for the number of persons in your household.

YES/NO
Number of Persons in Your Household
1 2 3 4 5 6 7 8
EXTREMELY LOW-INCOME 27,700 31,200 36,580 41,960 47,340 LIMIT ($)
21,550 24,600

VERY LOW-INCOME LIMIT
($)
88,600 95,150 101,650 108,250
35,900 41,000 46,100 51,250 55,350 59,450 63,550 67,650 *FY 2024 Income Limits Summary, released 5/1/2024.

Source: https://www.huduser.gov/portal/datasets/il/il2024/2024summary.odn LOW-INCOME LIMIT ($) 57,400 65,600 73,800 82,000
Exhibit 3(a) Page 1 of 2
221

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05Z/5262
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
P.O. Box 923, Adelanto, CA 92301 Amendment No.:

3. Please indicate how you identify yourself by checking only one of the following choices:

Hispanic Non-Hispanic
White
Black/African American
American Indian/Alaskan Native
Asian
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native & White
Asian & White
Black/African American & White
American Indian/Alaskan Native & Black/African American Balance/Other

4. Please check whether you belong to a Female Headed Household: YES NO

ACKNOWLEDGMENT AND DISCLAIMER
NAME : DATE :

ADDRESS : CITY : ZIP :

SIGNATURE : PHONE :

5. Please describe the condition that would qualify you as being considered in one of the following presumed low- and moderate-income categories: abused child, battered spouse, elderly person, homeless person, disabled adult, illiterate person, or migrant farm worker:

I CERTIFY UNDER PENALTY OF PERJURY THAT INCOME AND HOUSEHOLD STATEMENTS MADE ON THIS FORM ARE TRUE.

The information you provide on this form is for Community Development Block Grant (CDBG) program purposes only and will be kept confidential.
(Description)
Adelanto: Food Distribution Services - High
Desert Outreach Center (HDOC)
High Desert Outreach Center (HDOC) 7/1/2024
Exhibit 3(a) Page 2 of 2
222

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05Z/5262
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
P.O. Box 923, Adelanto, CA 92301 Amendment No.:

Conteste por favor a cada una de las preguntas siguientes. ¿Cuántas personas viven en su casa?

INGRESOS-ESTREMADO BAJOS

INGRESOS-MUY BAJOS

INGRESO-BAJOS
* Tomado de FY 2024 Resumen Límites de Ingresos:

INGRESOS-ESTREMADO
BAJOS ($)
INGRESO-BAJOS ($)
INGRESOS-MUY BAJOS ($) 35,900 41,000 46,100 51,250 59,450 63,550 31,200
55,350 67,650
41,960 47,340 52,720
Adelanto: Food Distribution Services - High
Desert Outreach Center (HDOC)
High Desert Outreach Center (HDOC)
Numero de Personas en su Hogar
Sí/No
ARACIÓN DE LA CALIFICACIÓN DEL BENEFICIARIO
Esta forma tiene el propósito de proporcionar la información necesaria para calificar el uso de los fondos federales del bloque del desarrollo de la comunidad (CDBG) para el proyecto/actividad descrito arriba. Esta declaración se debe llenar y firmar por la persona (o la tutela legal de la persona) que solicita para recibir beneficios del proyecto/actividad descrito. Solamente una declaración por persona, por año se requiere.

1. Esta pregunta le ayuda a determinar el tamaño de su casa. En esta pregunta un hogar es un grupo de personas relacionadas o sin relación que ocupan la misma casa por lo menos con un miembro que es la cabeza de la casa. Los inquilinos no se pueden incluir como miembros de la casa.

2. Esta pregunta explica si usted es de un hogar de ingresos bajos y moderados. Para esta pregunta, la lista de categorías de INGRESOS-ESTREMADO BAJOS, INGRESO-BAJOS *se presenta abajo. Sume por favor para arriba los ingresos brutos anuales combinados de todas las personas en su hogar y de todas las fuentes de los ingresos. En el espacio en blanco, escriba (sí) o (no) si su ingreso anual grueso combinado es igual o menos que la cantidad de INGRESOS-ESTREMADO BAJOS, INGRESOS-MUY BAJOS, INGRESO-BAJOS para el número de personas en su casa.
7/1/2024
https://www.huduser.gov/portal/datasets/il/il2024/2024summary.odn 57,400 65,600 73,800 82,000 88,600 95,150 101,650 108,250 6 7 8
21,550 24,600 27,700
1 2 3 4 5
36,580
Exhibit 3(b) Page 1 of 2
223

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05Z/5262
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
P.O. Box 923, Adelanto, CA 92301 Amendment No.:

3. Indique por favor cómo se identifica usted, marcando solamente una de las opciones siguientes:

Hispano No-Hispano
Blanco
Negro/Afro Americano
Indio Americano/Nativo de Alaska
Asiático
Nativo Hawaiano/Otra Isla del Pacífico
Indio Americano/Nativo de Alaska & Blanco
Asiático & Blanco
Negro/Afro Americano & Blanco
Indio Americano/Nativo de Alaska & Negro/Afro Americano Balance/Otro

4. Marque por favor si usted pertenece a un hogar encabezado femenino: Sí No RECONOCIMIENTO Y NEGACIÓN
NOMBRE: FECHA
DOMICILIO: CIUDAD : CODIGO :

FIRMA : TELEFONO :

5. Por favor describa la condición de que se calificaría como siendo considerado en una de las siguientes categorías de ingresos bajos y moderados presunta: niño abusado, maltratado cónyuge, persona de edad avanzada, personas sin hogar, adultos discapacitados, personas analfabetas, o trabajador agrícola migrante:

CERTIFICO BAJO PENA DE PERJURIO QUE LAS DECLARACIONES HECHAS EN ESTA FORMA, ACERCA DE LOS INGRESOS Y DE LAS CUENTAS DE LA CASA SON VERDADERAS.

La información que usted proporciona en esta forma es para los propósitos del programa de fondos del bloque del desarrollo de la comunidad (CDBG) solamente y será mantenida confidencial. (Description)
Adelanto: Food Distribution Services - High
Desert Outreach Center (HDOC)
High Desert Outreach Center (HDOC) 7/1/2024
Exhibit 3(b) Page 2 of 2
224

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05Z/5262
Name/Address of Contract Agency: Date of Issue:

High Desert Outreach Center (HDOC) X Original: Beginning P.O. Box 923, Adelanto, CA 92301 Amendment No.:

MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT For the Month of A. Units of Service Provided and Description
Type of Service: Anticipated Units of Service

1. Food Distribution Services Goal/Mo.: Actual/Mo.:

Number of Persons
Count only as: Individual Persons
Extremely Low-Income: + Very Low-Income: + Low-Income:
= All Beneficiaries:

Non- NonRacial Identity Categories Hispanic Hispanic Hispanic Hispanic (a) (b) (c) (d)
White American Indian/Alaskan Native & White
Black/African American Asian & White
American Indian/Alaskan Native Black/African American & White Asian Amer. Indian/Alaskan Native & African Amer.

Native Hawaiian/Other Pacific Islander Balance/Other
Female Headed Households :

Signed : Title : Date :

Printed Name: Telephone No./Ext.
14 PART II: DIRECT BENEFIT REPORT
B. Monthly Beneficiary Count (may include persons previously counted during this grant/program year) Total number of beneficiaries (clients/participants) served this month:

Total of Racial Identity Categories: Add columns (a)+(b)+(c)+(d) from above. Match to “All Beneficiaries” total above:

Direct Benefit Statistics (Unduplicated first-time client counts since start of contract; taken from Exhibit 3, Beneficiary Qualification Statements) Enter the number of first-time program beneficiaries directly assisted this month Adelanto: Food Distribution Services -
High Desert Outreach Center (HDOC)
, 20
PART I: MONTHLY PROGRAM PROGRESS REPORT
In the space provided under each type of service listed below, summarize what your program has accomplished during this month. Include location, number of persons served, services/benefits provided, and a description of the clients served. Also report the number of “Units of Service” provided, as defined in the Project/Activity Description (Exhibit 1 of the agreement). Attach additional pages if needed.
7/1/2024
Exhibit 4 Page 1 of 1
225

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05Z/5262
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

A New Public Service
OR
X An Expanded Service
Describe the expansion of the public service:

X
OR
X
X
X
X Is registered in the System for Awards management (SAM).

SIGNATURE: DATE:

NAME: TITLE:

Is not suspended or debarred from participating in federally funded contracts and sub awards.

CERTIFICATION OF CDBG FUNDED NEW OR EXPANDED SERVICE
Adelanto: Food Distribution Services - High
Desert Outreach Center (HDOC)
High Desert Outreach Center (HDOC) 7/1/2024
P.O. Box 923, Adelanto, CA 92301
Is conferred tax-exempt status by the Internal Revenue Service, pursuant to Section 501( c )(3) of the Internal Revenue Code; and,
This City of Adelanto certifies that the implementing organization:

The City of Adelanto certifies that the public service project described in these Attachments A & B and associated Exhibits is either:

A new public service is defined as a new service to your community which has not been previously funded through city funds.

An expanded public service is defined as a quantifiable increase in the level of an existing service which has been provided by the grantee or another entity on its behalf through State or local government funds in the 12 months preceding the CDBG contract year.

This expanded public service will result in an increase of 2% above the level which has been previously provided by or on behalf of the City of Adelanto This expanded public service will increase the scope of the service by adding (describe added or expanded activities) to a public service which has been previously provided by or on behalf of the City of…
Is a unit of local government (incorporated city, township, County department or district, community services district, school district, etc.), or a private non-profit entity incorporated in the State of California with “active” status; and,
Exhibit 5 Page 1 of 1
226

CITY COUNCIL AGENDA REPORT
A D E L A N T O G O V E R N M E N T A L C E N T E R | 1 1 6 0 0 A I R E X P R E S S W A Y | A D E L A N T O , C A L I F O R N I A 9 2 3 0 1
DATE: September 25, 2024
TO: Honorable Mayor and City Council Members
FROM: Jessie Flores, City Manager
BY: Virginia Velis, Executive Assistant/Deputy City Clerk SUBJECT:

CONSIDERATION OF SUBRECIPIENT AGREEMENT WITH NEIGHBORHOOD HOUSING SERVICES OF THE IE IN AN AMOUNT NOT TO EXCEED$9,696.00 STAFF RECOMMENDATION:

It is recommended that the City Council approve the subrecipient agreement with Neighborhood Housing Services of the IE in an amount not to exceed $9,696.00 for the services provided.

BACKGROUND:

The primary national objectives of the Federal Community Development Block Grant (“CDBG”) Program are to undertake activities that benefit low- and moderate-income persons and/or eliminate slum and blight conditions in the City. The program requires that at least 70 percent of the program funds be spent on activities that benefit low- and moderate-income persons.

The Federal Department of Housing and Urban Development (“HUD”) promulgates the funds and regulations for the CDBG program. Cities with populations below 50,000 do not receive funding directly from HUD, but instead participate through the County of San Bernardino Department of Community Development and Housing (the “County”). For the City of Adelanto, the City receives its CDBG funds as a “participating city” through the County.

On February 14, 2024, the City Council approved Resolution No. 24-02 authorizing the allocations of CDBG funds to eligible projects for Fiscal Year 2024/2025. As part of this allocation, $48,486.00 of the funds were designated for Community Based Organizations (“CBOs”) for the aid and support of low to moderate income families. Neighborhood Housing Services of the IE was selected to provide weekly Housing services to approximately to low to moderate income persons weekly in the City of Adelanto.

In order for the city to be reimbursed for the services provided by the CBOs, the County requires that an Independent Contractor Agreement be executed by the CBO and the City prior to any reimbursements being processed. Entering into the proposed agreements will ensure that the City is compliant with HUD and County requirements and that the services provided remain reimbursable. 227
FISCAL IMPACT:

There is no impact to the current Fiscal Year 2024/2025 budget. The City will receive 100% reimbursement from Federal CDBG funds in the amount of $9,696.00 for Neighborhood Housing Services of the IE, for a total amount of $9,696.00.

ATTACHMENTS:

1. Neighborhood Housing Services of the IE Agreement

2. CDBG A & B's - Adelanto Public Services for 2024-25 & Exhibits 228

SUBRECIPIENT CONTRACT
This Contract is made and entered into, by and between the City of Adelanto, hereinafter referred to as “CITY”, and Neighborhood Housing Services of the IE, a non-profit organization, hereinafter referred to as “CONTRACTOR”.

WITNESSETH
WHEREAS, CITY has entered into a Contract with San Bernardino County (COUNTY) Department of Community Development and Housing, hereinafter referred to as “CDH”, to execute the CITY’s Community Development Block Grant (CDBG) program under the Housing and Community Development Act of 1974, as amended, hereinafter referred to as the "ACT"; and, WHEREAS, CONTRACTOR desires to participate in the CITY’s CDBG program and is qualified by reason of experience, preparation, organization, staffing, and facilities to provide Housing services; and, WHEREAS, on February 14, 2024, the Adelanto City Council held a Public Hearing to allocate the City’s Community Development Block Grant Funds for Fiscal Year 2024-2025. During the hearings, the City allocated $ 9,696.00 of CDBG funds to provide Housing Services program to 50 to 80 persons in the City of Adelanto.

NOW THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree as follows:

1. SCOPE OF SERVICES
A full description of the services provided in this Contract is contained in Exhibit 1, PROJECT/ACTIVITY DESCRIPTION.

All beneficiaries of the program services shall be low- and moderate-income persons or households, as defined in Section 20, BENEFICIARY QUALIFICATION.

2. TIME OF PERFORMANCE
Said services of CONTRACTOR shall commence July 1, 2024, and shall be completed no later than June 30, 2025.

3. COMPENSATION AND METHOD OF PAYMENT
For performance of such services, CITY shall provide CDBG funds not to exceed $ 9,696.00. This payment shall constitute full and complete compensation for CONTRACTOR’s services under this Contract. For the purpose of this Contract, CITY shall disburse compensation and monitor CONTRACTOR’s performance in satisfying the scope of work obligations under the terms of this Contract.

Disbursement of payments to CONTRACTOR shall be made by monthly reimbursements, contingent upon CITY’s receipt of a monthly summary statement for each previous month’s expenditures which conforms to Exhibit 2, BUDGET SUMMARY. Monthly expenditure reports shall be documented with "audit ready" supportive evidence of each expenditure and proof of payment, in accordance with United States of America Department of Housing and Urban Development, hereinafter referred to as “HUD” regulations. Reimbursements shall be limited to the total approved, properly documented expenditures. Monthly reimbursements shall be evenly amortized over the remaining term of this Contract unless otherwise approved by CDH. All reimbursement 229

requests must be submitted no later than 30 days after the expiration of this Contract. Requests received after said 30-day period shall be considered non-compliant and not eligible for reimbursement under the terms of this Contract. CONTRACTOR shall submit a final request for reimbursement for the program year no later than July 15, 2025. Any balance remaining in this project after that date will be reprogrammed.

CONTRACTOR must submit said monthly expenditure reports and program progress reports (see Exhibit 4, MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT) by the 10th day of every calendar month to CITY regardless of expenditure amount. After receipt by CITY of each properly documented expenditure report, CITY will draw a warrant in favor of CONTRACTOR for the approved expenditure amount. Submittal of an expenditure report and Exhibit 4 after the 10th day of the month, in which payment is requested, will cause unavoidable delays in payment processing.

4. BUDGET SECTION
Variances not exceeding 15% of originally approved budget cost categories identified in Exhibit 2, BUDGET SUMMARY, may be made without the prior approval of the CDH Director or his or her designee. Such variances shall under no circumstances result in a change to the total contract amount.

5. USE OF FUNDS
Funds allocated pursuant to this Contract shall be used exclusively for costs included in CONTRACTOR’s program budget. Contract funds shall not be used as security or to guarantee payments for any non-program obligations, or as loans for non-program activities.

6. BUDGET MODIFICATIONS
The City’s CDBG Fiscal Singer may grant budget modifications to this Contract for the movement of funds within the budget categories identified in Exhibit 2, BUDGET SUMMARY, when such modifications:
a. Exceed 15% of the originally approved amount of one or more budget cost categories and does not exceed $10,000 per budget cost category;
b. Are specifically requested by CONTRACTOR;
c. Do not alter the total amount of compensation pursuant to this Contract; d. Will not change the project goals or scope of services; e. Are in the best interests of CITY and CONTRACTOR in performing said services; and, f. Related to salaries, are in accordance with applicable salary ordinances or laws.

7. CHANGES IN GRANT ALLOCATION
CITY reserves the right to reduce the grant allocation when CITY’s fiscal monitoring indicates that CONTRACTOR’s rate of expenditure will result in unspent funds at the end of the program year.

Changes in the grant allocation will be made after consultation with CONTRACTOR. Such changes shall be incorporated into this Contract by written amendments.

8. REVENUE DISCLOSURE REQUIREMENT
By its execution of this Contract, CONTRACTOR certifies that it has previously filed with CITY, a written statement listing all revenue received, or expected to be received, by CONTRACTOR from federal, state, or county sources, or other governmental or private agencies, and applied or expected to offset in whole or in part any of the costs incurred by CONTRACTOR in conducting current or prospective projects or business activities, including, but not necessarily limited to, the project or business activity which is the subject of this Contract. Such statement shall reflect the 230

name and a description of such project or business activity, the dollar amount of funding provided, or to be provided, by each and every agency to each such project or business activity, and the full name and address of each such agency. During the term of this Contract, CONTRACTOR shall prepare and file a similar written statement each time it receives funding from any agency, which is in addition to that revenue disclosed in CONTRACTOR’s initial revenue disclosure statement hereunder. Such statement shall be filed with CITY within 15 calendar days following receipt of such additional funding. CONTRACTOR shall make available for inspection and audit to CITY representatives, upon request, at any time during the duration of this Contract and during a period of five years thereafter, all of its books and records relating to the operation by it of each project or business activity which is funded in whole or in part with governmental monies, whether or not such monies are received through CITY. All such books and records shall be maintained by CONTRACTOR at a location in San Bernardino County. Failure of CONTRACTOR to comply with the requirements of this section of the Contract shall constitute a material breach of Contract upon which CITY may cancel, terminate, or suspend this Contract.

9. JOINT FUNDING
For programs in which there are sources of funds in addition to CDBG funds, CONTRACTOR shall provide proof of such funding. CITY shall not pay for any services provided by CONTRACTOR, which are funded by other sources. All restrictions and/or requirements provided in this Contract relative to accounting, budgeting, and reporting applies to the total program regardless of funding sources.

10. PROGRAM INCOME
Program income represents net income directly generated from the use of CDBG funds by CONTRACTOR as a result of the activity funded under the terms of this Contract. When such income is generated by an activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. CONTRACTOR shall retain the use of program income by returning program income to CITY and requesting project budget increases for activities authorized under this Contract. Program income shall be returned to CITY within 30 days after: a) disposition or sale of real or personal property occurs or; b) cumulative program income reaches increments of $1,000; or c) the end of each fiscal year. CONTRACTOR shall include in the reports required by Section 21, PROGRAM REPORTING AND RETENTION OF RECORDS, all sources and amounts of program income on a monthly and year-to-date basis.

Program income returned by CITY to CONTRACTOR shall be spent by CONTRACTOR on only those costs authorized under this Contract. All provisions of this Contract shall apply to said use of program income. CONTRACTOR shall account for the receipt and use of program income in such a way that program income is spent on authorized activities before additional CDBG funds are spent.

Any program income on-hand, when this Contract expires or received after such expiration, shall be paid to CITY.

11. FISCAL LIMITATIONS
While not presently anticipated, HUD may, in the future, place programmatic or fiscal limitation(s) on CITY CDBG funds. Accordingly, CITY reserves the right to revise this Contract in order to take account of actions affecting HUD program funding. In the event of funding reduction, CITY may reduce the budget of this Contract as a whole or as to cost category, may limit the rate of CONTRACTOR’s authority to commit and spend funds, or may restrict CONTRACTOR’s use of both its uncommitted and its unspent funds. Where HUD has directed or requested CITY to implement a reduction in funding, in whole or as to cost category, with respect to funding for this Contract, CDH may act for CITY in implementing and effecting such a reduction and in revising the Contract for such purpose. Where CITY has reasonable grounds to question the fiscal 231

accountability, financial soundness, or compliance with this Contract of CONTRACTOR, CITY may act to suspend the operation of this Contract for up to 60 days upon three days notice to CONTRACTOR of its intention to so act, pending an audit or other resolution of such questions. In no event, however, shall any revision made by CITY affect expenditures and legally binding commitments made by CONTRACTOR before it receives notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable and that such commitments are consistent with HUD cash withdrawal guidelines.

12. NON-EXPENDABLE PROPERTY
A record shall be maintained for each item of non-expendable property acquired for this program with CDBG funds. This record shall be provided to CITY upon request. Non-expendable property shall include tangible personal property, including but not limited to office equipment, and real property and any interest in such real property, including any mortgage or other encumbrance of real property as well as any funds derived from the sale or disposal of non-expendable property.

Any utilization of funds derived from the sale or disposition of non-expendable property must have prior approval of CITY and otherwise comply with all applicable laws and regulations. Upon termination of this Contract, CITY reserves the right to determine the final disposition of said nonexpendable property acquired for this program with CDBG funds, including funds derived therefrom. Said disposition may include CITY taking possession of and title to said non-expendable property. Non-expendable personal property means tangible personal property having a useful life of more than one year and an acquisition cost of $1,000 or more per unit.

13. EXPENDABLE PERSONAL PROPERTY
Expendable personal property refers to all tangible personal property other than non-expendable personal property. All purchases of expendable personal property with a unit value of $1,000 or more per unit must have the prior written approval of the CDH Director, or their designee.

14. PURCHASE OR LEASE OF NON-EXPENDABLE PROPERTY OR EQUIPMENT CONTRACTOR shall obtain at least three comparable price quotes and receive CDH approval of the item(s) selected prior to purchasing or leasing any non-expendable personal property or equipment over $1,000 in unit value and having a life expectancy of more than one year. Such property shall be properly identified and inventoried and shall be charged at its actual price deducting all cash discounts, rebates, and allowances received by CONTRACTOR. This inventory shall be provided to CITY upon request.

CONTRACTOR shall obtain written approval from CITY prior to selling or disposing of any nonexpendable property or equipment. Any proceeds generated from the sale of such property or equipment shall be subject to the provisions of Section 10, PROGRAM INCOME.

15. ACQUISITION OF SUPPLIES AND EQUIPMENT
CONTRACTOR may purchase from a related agency/organization only if: (a) prior authorization is obtained in writing from CITY, (b) charges do not exceed the authorized amount and minimum written specifications are met, (c) a community related benefit is derived from such CONTRACTOR related acquisition, and (d) no conflict of interest for private gain accrues to CONTRACTOR or its employees, agents or officers. CONTRACTOR shall adhere to all applicable procurement standards of 24 CFR Part 84 in the acquisition of supplies and equipment. CONTRACTOR shall submit documentation of the cost and price analysis required in 24 CFR 84.45 for approval prior to procuring non-expendable property or equipment.

CITY reserves the right to disallow any purchase from any vendor of supplies, equipment, nonexpendable property or expendable property which is purchased in whole or in part with funds provided by this Contract. CONTRACTOR may seek prior approval of CITY for any such 232

expenditures and prior approval, which is granted shall be binding on CITY unless such expenditure violates federal law or regulations or is disallowed by HUD.

16. PURCHASE AND INVOICE DEADLINES
Purchase of equipment or property must be completed before the last three months of the initial performance period and all equipment bills shall be paid before the last two months of this period.

No expendable or non-expendable property or equipment shall be purchased during the final three months of the initial performance period unless approved by CITY in writing. Invoices for all obligations incurred under this Contract must be submitted to CITY within sixty (60) days after the initial performance period termination date or they may not be honored. Exceptions to the preceding limitations require prior written approval by CDH.

17. TRAVEL AND CONFERENCE RESTRICTIONS
CONTRACTOR certifies and agrees that travel and conference expenses for persons other than employees of CONTRACTOR, will not be paid by funds provided through this Contract. No travel expenses for out-of-state travel shall be included in this Contract unless specifically listed in the BUDGET SUMMARY, Exhibit 2, which is attached and incorporated herein. CONTRACTOR further agrees that any travel expense incurred by CONTRACTOR, which is not listed in the BUDGET SUMMARY shall not be paid by funds provided through this Contract unless prior written approval of the CDH Director has been obtained.

18. USE OF FUNDS FOR ENTERTAINMENT, GIFTS, OR FUNDRAISING ACTIVITIES CONTRACTOR certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fundraising activities.

19. MONITORING
CITY CDBG Administrative Signer or their designee will conduct periodic program monitoring reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved, effectiveness of program management, and impact of the program. Authorized representatives of CITY, CDH and HUD shall have the right of access to all activities and facilities operated by CONTRACTOR under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. Activities include attendance at staff, board of directors, advisory committee and advisory board meetings and observation of on-going program functions. CONTRACTOR will permit on-site inspection by CITY, CDH and HUD representatives, and ensure that its employees and board members furnish such information, as in the judgment of CITY and HUD representatives, may be relevant to the question of compliance with contractual conditions and HUD directives, or the effectiveness, legality, and achievements of the program.

20. BENEFICIARY QUALIFICATION
Persons qualifying for program services on the basis of income, hereinafter referred to as BENEFICIARIES, shall have an annual household gross income equal to or less than the U.S.

Department of Housing and Urban Development (HUD) Income Limits. HUD User Income Limits for San Bernardino County, CA, define the maximum annual household gross income for low- and moderate-income households. CONTRACTOR is responsible for obtaining from CITY the said current applicable HUD User Income Limits for each year of the Contract term identified in Section 2, TIME OF PERFORMANCE.

Under CDBG regulations, the following clientele categories are presumed to be low- and moderateincome persons and can qualify for service regardless of income: abused children; battered spouses; elderly persons (60 and older); severely disabled adults, homeless persons; illiterate 233

adults; persons living with AIDS, and migrant farm workers. CONTRACTOR shall document the household income of all BENEFICIARIES, by obtaining completed copies of the "BENEFICIARY QUALIFICATION STATEMENT", Exhibit 3(a), 2 pages. A Spanish language version of the BENEFICIARY QUALIFICATION STATEMENT, Exhibit 3(b), 2 pages, is attached for convenience, but the CITY cannot guarantee the accuracy of the translation and the CITY cannot be held responsible for any errors. CONTRACTOR shall retain these forms for five (5) years after conclusion of this Contract.

21. PROGRAM REPORTING AND RETENTION OF RECORDS
CONTRACTOR agrees to prepare and submit financial, program progress, and other reports as required by HUD, COUNTY, or CITY directives. CONTRACTOR shall maintain such program, property, personnel, financial, statistical and other records, supporting documents, and accounts as are considered necessary by HUD, COUNTY, or CITY to assure proper accounting for all Contract funds. Said records, documents and accounts are to be retained by CONTRACTOR for a minimum of five (5) years. The retention period starts from the date the CITY submits to CDH for their Consolidated Annual Performance and Evaluation Report (CAPER) to HUD, as prescribed in 24 CFR 91.520, in which the service under the terms of this contract is reported on for the final time. Said CITY submission will follow CONTRACTOR’s final submission to CITY of reports identified under this paragraph. Records and accounts subject to litigation or audit must be maintained for five (5) years or until the issue is resolved, whichever is longer. Records that pertain to real estate transactions must be maintained for five (5) years or the number of years there is an outstanding obligation, whichever is longer. The starting date for retention of records on CDBGpurchased equipment begins at the end of the equipment’s use, when it is disposed of or transferred. The retention period for records relating to program income begins on the last date of CITY’s fiscal year in which the income is earned. All CONTRACTOR’s records, with the exception of confidential client information, shall be made available to representatives of CITY, CDH and the appropriate federal agencies. CONTRACTOR is required to submit data necessary to complete the CAPER in accordance with HUD regulations in the format and at the time designated by the CDH Director or his designee. By the 10th day of each month, CONTRACTOR shall submit a completed MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT, Exhibit 4, for the month being reported.

22. ACCOUNTING
CONTRACTOR must establish and maintain on a current basis an adequate accounting system in accordance with HUD directives and UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR ALL FEDERAL AWARDS, 2 CFR 200.

23. AUDITS
CONTRACTOR is required to arrange for an independent financial audit performed within the direction of 2 CFR 200. Said audit shall be conducted for the term of this Contract. When CONTRACTOR receives $750,000 or more in federal funds from all federal funding sources within a fiscal year, the required audit must be performed in compliance with 2 CFR 200.

CONTRACTOR shall submit a copy of the audit report to CITY within nine months after the end of the audit period. Within 30 days of the submittal of said audit report, CONTRACTOR shall provide to CITY a written response to any concerns or findings identified in said audit report. The response must examine each concern or finding and explain a proposed resolution, including a schedule for correcting any deficiency. All actions to correct said conditions or findings shall be taken within six months after receipt of the audit report.

CITY, COUNTY, or any state or federal agency, may make additional audits or reviews, as necessary, to carry out the responsibilities of CONTRACTOR under city, county, state or federal laws and regulations. CONTRACTOR agrees to cooperate fully with all persons conducting said 234

additional audits or reviews. CITY and its authorized representatives shall, at all times, have access for the purpose of audit or inspection, to any and all books, documents, papers, records, property, and premises of CONTRACTOR. If indications of misappropriation or misapplication of the funds of this Contract cause CITY to require an additional audit, the cost of the audit will be encumbered and deducted from this Contract budget.

Should CITY subsequently determine that the additional audit was not warranted, the amount encumbered will be restored to the Contract budget. CONTRACTOR shall reimburse all misappropriation or misapplication of funds to CITY. In the event CITY uses the judicial system to recover misappropriated or misapplied funds, CONTRACTOR shall reimburse CITY legal fees and court costs in addition to awards.

24. ASSIGNMENT
This Contract is not assignable by CONTRACTOR without the express written consent of CITY.

Any attempt by CONTRACTOR to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract.

25. TERMINATION AND TERMINATION COSTS
This Contract may be terminated in whole or in part at any time by either party upon giving a 30- day notice in writing to the other party. Agreement must be reached by both parties as to reasons and conditions for termination in compliance with the provisions of federal regulations at 24 CFR Part 84.61, Termination for Convenience. CITY is hereby empowered to give said notice subject to ratification by the City Manager.

CITY may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Contract activity or if for any reason the timely completion of the work under this Contract is rendered improbable, infeasible or impossible. If CONTRACTOR materially fails to comply with any term of this Contract, CITY may take one or more of the actions provided under federal regulation at 24 CFR Part 84.62, Enforcement, which includes temporarily withholding cash, disallowing non-compliant costs, wholly or partly suspending or terminating the award, withholding further awards, and other remedies that are legally available.

In such an event, CONTRACTOR shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Contract that have been previously reimbursed, to the date of said termination to the extent that CDBG funds are available from HUD.

26. REVERSION OF ASSETS
Upon Contract termination, CONTRACTOR shall transfer to CITY all CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds.

All real property acquired or improved in whole or in part with CDBG funds under this Contract must continue in the use that provides the service benefits and national objectives for which it was funded, or it must be disposed of in a manner resulting in a reimbursement to CITY in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for the acquisition or improvement of the property.

27. INDEPENDENT CONTRACTOR
All parties hereto in the performance of this Contract will be acting in independent capacities and not as agents, employees, partners, joint venturers, or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose whatsoever.
235

28. CONTRACT COMPLIANCE
CONTRACTOR shall make every effort to ensure that all projects funded wholly or in part by CDBG funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, CONTRACTOR shall make every effort to employ residents of the area and shall keep a record of the positions that have been created directly or as a result of this program.

CONTRACTOR shall comply with Executive Orders 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107, (Equal Employment Opportunity), Executive Orders 11625, 12138, 12432, 12250, and Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations), Title VII of the Civil Rights Act of 1964, the California Fair Housing and Employment Act, and other applicable federal, state, county, and city laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

29. DISCRIMINATION
No person shall, on the grounds of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, or genetic information (including family medical history) be excluded from participating in, be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Contract.

30. RELIGIOUS PROSELYTIZING OR POLITICAL ACTIVITIES
CONTRACTOR agrees that it will not engage in inherently religious activities, such as worship, religious instruction or proselytizing, as part of the activities funded under this Contract. Further, CONTRACTOR agrees that it will not perform or permit political activities in connection with the performance of this Contract. Funds made available under this Contract will be used exclusively for the performance of the work required under this Contract and no funds made available under this Contract shall be used to promote any religious or political activities. If CONTRACTOR conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this Contract, and participation must be voluntary for the beneficiaries of the CDBG-funded program services.

31. CONFLICT OF INTEREST
CONTRACTOR shall comply with all applicable federal and state laws, regulations and policies governing Conflict of Interest, including state Conflict of Interest regulations found in California Government Code Sections 1090, 1126, 87100 et seq., federal Conflict of Interest regulations found in 24 CFR 570.611, 85.36, and 84.42, and any other applicable policies, rules and regulations related to Conflict of Interest.

Any person who is an employee, agent, consultant, officer, elected or appointed official of CONTRACTOR, who exercises any functions or responsibilities with respect to CDBG-funded activities identified in this Contract and who is in a position to participate in a decision-making process or gains inside information with regard to activities identified in this Contract, may not obtain a financial interest or benefit from the CDBG-assisted activities identified in this Contract or any related contract, subcontract, or agreement, either for themselves, an immediate family member or business partner, during his/her tenure. CONTRACTOR shall maintain written standards of conduct governing the performance of their employees engaged in the award and administration of contracts.

32. INTENTIONALLY OMITTED
236

33. HUD HOLD HARMLESS
CONTRACTOR shall indemnify, defend and hold harmless CITY and COUNTY against any liability, claims, losses, demands, and actions incurred by CITY and COUNTY as a result of the determination by HUD or its successor that activities undertaken by CONTRACTOR under the program(s) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CONTRACTOR under this Contract were improperly expended.

34. INDEMNIFICATION
CONTRACTOR agrees to indemnify, defend (with counsel reasonably approved by CITY and COUNTY and hold harmless the CITY and COUNTY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the CITY on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnitees. CONTRACTOR's indemnification obligation applies to the CITY and COUNTY's "active" as well as "passive" negligence but does not apply to the CITY and COUNTY's "sole negligence" or "willful misconduct" within the meaning of Civil Code Section 2782. This provision shall survive the termination of this Contract.

35. INSURANCE REQUIREMENTS
CONTRACTOR agrees to provide insurance set forth in accordance with the requirements herein. If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. The type(s) of insurance required is determined by the scope of the contract services.

Without in anyway affecting the indemnity herein provided and in addition thereto, CONTRACTOR shall secure and maintain throughout the contract term the following types of insurance with limits as shown:
- Workers' Compensation/Employers Liability - A program of Workers' Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits covering all persons including volunteers providing services on behalf of CONTRACTOR and all risks to such persons under this contract.

If CONTRACTOR has no employees, it may certify or warrant to the CITY (and COUNTY) that it does not currently have any employees or individuals who are defined as "employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the CITY 's CDBG Administrative Signer, or the COUNTY’s Director of Risk Management on a case-by case basis.

With respect to contractors that are non-profit corporations organized under California or federal law, volunteers for such entities are required to be covered by Workers' Compensation insurance.
- Commercial/General Liability Insurance - CONTRACTOR shall carry General Liability Insurance covering all operations performed by or on behalf of CONTRACTOR providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
(a) Premises operations and mobile equipment.
(b) Products and completed operations.
(c) Broad form property damage (including completed operations). 237

(d) Explosion, collapse and underground hazards.
(e) Personal injury.
(f) Contractual liability.
(g) $2,000,000 general aggregate limit.
- Automobile Liability Insurance - Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto).

The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence.

If CONTRACTOR is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.

If CONTRACTOR owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.
- Umbrella Liability Insurance - An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a "dropdown" provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability. - Additional Insured - All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the CITY and COUNTY and their officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the CITY and COUNTY to vicarious liability but shall allow coverage for the CITY and COUNTY to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85 (form provided by COUNTY’s Risk Management Department through CDH, if requested).
- Waiver of Subrogation Rights - CONTRACTOR shall require the carriers of required coverages to waive all rights of subrogation against the CITY and COUNTY, their officers, employees, agents, volunteers, contractors and subcontractors. All general or auto, liability insurance coverage provided shall not prohibit CONTRACTOR and CONTRACTOR's employees or agents from waiving the right of subrogation prior to a loss or claim. CONTRACTOR hereby waives all rights of subrogation against the CITY and COUNTY. - Policies Primary and Non-Contributory - All policies required herein are to be primary and noncontributory with any insurance or self-insurance programs carried or administered by the CITY or COUNTY.
- Severability of Interests - CONTRACTOR agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross-liability exclusions that preclude coverage for suits between CONTRACTOR and the CITY or between the CITY and any other insured or additional insured under the policy. - Acceptability of Insurance Carrier - Unless otherwise approved by COUNTY Risk Management Department, insurance shall be written by insurers authorized to do business in the State of California and with a minimum "Best" Insurance Guide Rating of "A-VII". - Deductibles and Self-Insured Retention - Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by the COUNTY Risk Management Department.
238

- Failure to Procure Coverage - In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the CITY has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the CITY will be promptly reimbursed by CONTRACTOR or CITY payments to CONTRACTOR will be reduced to pay for CITY purchased insurance.

36. PROOF OF COVERAGE
CONTRACTOR shall furnish Certificates of Insurance to the CITY and COUNTY administering the contract evidencing the insurance coverage, including endorsements, as required, prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the CITY, COUNTY, and CONTRACTOR. CONTRACTOR shall maintain such insurance from the time CONTRACTOR commences performance of services hereunder until the completion of such services, per Section 2 TIME OF PERFORMANCE. Within fifteen (15) days of the commencement of this contract, CONTRACTOR shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

CONTRACTOR shall complete and submit INSURANCE INVENTORY, along with the above required insurance documents.

37. INSURANCE REVIEW
Insurance requirements are subject to periodic review by the CITY and /or COUNTY. The CDBG Administrative Signer or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever CITY and COUNTY determine that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the CITY and COUNTY.

In addition, if the CDBG Administrative Signer determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the City Manager or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the CITY and COUNTY, inflation, or any other item reasonably related to the CITY and COUNTY 's risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. CONTRACTOR agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of the CITY and COUNTY to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the CITY and COUNTY.

38. INTENTIONALLY OMITTED

39. COMPLIANCE WITH LAWS
All parties agree to be bound by applicable federal, state, and local laws, ordinances, regulations, and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the ACT; 24 Code of Federal Regulations, Part 570 and Part 84; and 2 Code of Federal Regulations, Part 200.

40. SUSPENSION AND DEBARMENT
239

By entering this Contract, CONTRACTOR certifies that CONTRACTOR, including its principals, is not suspended or debarred from participating in federally funded contracts and sub-awards and has registered with SAM.gov for acceptance of federal grant funding.

41. AMENDMENTS: VARIATIONS
This writing with attachments, embodies the whole of this Contract of the parties hereto. There are no oral agreements contained herein. Except as herein provided, additions or variations of the terms of this Contract shall not be valid unless made in the form of a written amendment to this Contract formally approved and executed by both parties.

42. NOTICES
All notices shall be served in writing. The notices shall be sent to the following addresses:

City of Adelanto NHSIE
11600 Air Expressway 1845 S Business Center Drive, Ste 120 Adelanto, CA 92301 San Bernardino, CA 92408
Attn: Virginia Velis Attn: Kailin Scott-Peoples
With a copy to:

Supervising Analyst
San Bernardino County
Community Development and Housing Department
560 E. Hospitality Lane, Suite 200
San Bernardino, CA 92415-0043

43. COUNTERPART EXECUTION
This Contract may be executed in counterparts. When executed, each counterpart shall be deemed an original irrespective of the date of execution. Said counterparts shall together constitute one and the same Contract.

IN WITNESS WHEREOF, the parties have caused this Contract to be executed by the City of September 25, 2024, as of the day and year written below.

CITY OF Adelanto NHSIE
By: By:

Jessie Flores, City Manager Kailin Scott-Peoples, CEO/Executive Director

Dated: _______________ Dated ________________
Federal ID Number or Social Security Number
:
______________________
240

ATTEST:

By: __________________________
Brenda Lopez, City Clerk
APPROVED AS TO FORM:

By: ___________________________
Todd Litfin, City Attorney
241

REPLACE WITH CDH ATTACHMENTS A & B (including Exhibits). 242

ATTACHMENT A- REQUEST TO INITIATE PROJECT/ACTIVITY
PROJECT/CASE NUMBER: DATE OF ORIGINAL ISSUE:

CFDA No: ORIGINAL: REVISION No.:

TARGET AREA: DATE OF REVISION:

WBSE CODE:

PROJECT/ACTIVITY TITLE:

ACTIVITY LOCATION:

TOTAL PROJECT FUNDING:

CITY CDBG ALLOCATION RELEASED:

CITY CDBG FUNDS PROJECTED TO BE EXPENDED AS OF 6/30/2024:

BALANCE OF FUNDS AVAILABLE:

DATE OF RELEASE OF FUNDS :

SCHEDULE OF CDBG ALLOCATION:

TOTAL OF
50 YEARS
SPACE RENT:

OTHER:

TOTAL CITY CDBG ALLOCATION AVAILABLE:

IMPLEMENTING CITY: DATE:

SIGNATURE: TITLE:

SAN BERNARDINO COUNTY
Carrie Harmon, Director, Community Development and Housing DATE

ACCEPTANCE OF REQUEST TO INITIATE PROJECT/ACTIVITY
$0 $0 $0 $0 $0
B24UC060503
(2023-24) (2024-25)
$0
$0
CONSULTANT SERVICES:

CONTRACT SERVICES:

PERSONNEL EXPENSES:
$0
$0
$9,696

RENT/LEASE OR PURCHASE OF
EQUIPMENT:

I hereby acknowledge the receipt of the Request to Initiate the above Project/Activity and agree to implement the activity described in Attachment B (Project/Activity Description) in accordance with the above Allocation and Balance of Funds Available subject to necessary approvals of the Board of Supervisors. The proposed budget for this project is as follows:

MAINTENANCE AND OPERATION BUDGET/AGREEMENT: City of Adelanto

14.218
Pursuant to the terms of the Delegate Agency Agreement originally executed on 7/8/2014, (and most current renewal date 3/20/2023) between Community Development and Housing (CDH), and the City of Adelanto, CDH hereby requests that the following project/activity be initiated. There will be no changes in Project/Activity Title, Activity Budget (Attachment A) or in the Activity Description (Attachment B) without written approval.

X
City of Adelanto
$9,696
$9,696
$0
OTHER PERTINENT INFORMATION: City certifies all requests for reimbursement from CDH contain proof of payment, all supporting documentation for costs incurred and a Monthly Program Progress Report for the month being reported. $9,696
$0 $9,696 $9,696
$9,696
CONSUMABLE SUPPLIES: $0 $0

CITY OF ADELANTO
ADEL-24-1-05U/0297

50.60.0297.09
1845 S. Business Center Drive, Suite 120, San Bernardino, CA 92408 7/1/2024
7/1/2024
Adelanto: Brick by Brick Housing Services - Neighborhood Housing Services of the Inland Empire (NHSIE)
Year 49 Year 50
(75-2019) (2019-20) (2020-21) (2021-22) (2022-23)
Year 1-44 Year 45 Year 46 Year 47 Year 48
243

ATTACHMENT B - PROJECT/ACTIVITY DESCRIPTION
PROJECT/CASE NUMBER : DATE OF ORIGINAL ISSUE:

CFDA No. : ORIGINAL: REVISION No.:

TARGET AREA : DATE OF REVISION:

PROJECT/ACTIVITY TITLE:

ACTIVITY LOCATION:

TIME OF PERFORMANCE: July 1, 2024 through June 30, 2025 IMPLEMENTING CITY: DATE:

SIGNATURE: TITLE:

SAN BERNARDINO COUNTY
Carrie Harmon, Director, Community Development and Housing ADEL-24-1-05U/0297 7/1/2024

14.218 X
City of Adelanto 1/0/1900
DATE
SUSPENSION AND DEBARMENT: By entering this Contract, the City of Adelanto certifies that the Neighborhood Housing Services of the Inland Empire's (NHSIE), including its principals, is not suspended or debarred from participating in federally funded contracts and sub-awards. The City may research the agency’s status online at the System for Award Management (SAM) website https://sam.gov/content/home ACTIVITY DESCRIPTION: The City of Adelanto will contract with NHSIE to provide the Brick by Brick Housing Services Program. Such program will include direct case management for housing needs and financial health and wellness counseling to approximately 12 households of low-and moderate-income in the City of Adelanto and surrounding communities. The program will be provided at 1845 S. Business Center Drive, Suite 120, San Bernardino, CA 92408. San Bernardino County Department of Community Development and Housing, herein after referred to as CDH, will reimburse the City of Adelanto in the amount not to exceed the “CDBG Allocation Released” on the Attachment A for the services necessary to implement this program. Federal, state, county and city rules and regulations will apply.

NHSIE shall sign a contract with the City of Adelanto addressing the scope of service and the terms and conditions. The contract shall remain in effect during the period that the services are provided for which CDBG funds will be requested for reimbursement. The contract with NHSIE shall comply with requirements listed in 24 CFR 570.503 including: Agreements with Subrecipients; Statement of Work; Records and Reports; Program Income; Uniform Administrative Requirements; Other Program Requirements; Conditions for Religious Organizations; Suspension and Termination; Reversion of Assets; and Exhibits 3(a) & 3(b) 1 of 2 and 2 of 2.

In addition, NHSIE shall comply with all applicable regulations listed in the City-County Delegate Agency Agreement, No. 14-394, Attachment C, Section IV. City shall maintain monthly program reports and records on the services provided. CDBG funds cannot be used for entertainment, gifts or fund-raising activities. Reimbursement expenditures must be appropriately documented. City shall comply with conflict of interest provisions and shall not exclude any person from funded programs on the grounds of race, sex, creed, color, religion or national origin.

The City of Adelanto understands that reimbursements received from the County for which no measurable outcome is achieved may subsequently be required to be repaid by the City (using non-federal funds) to County. Measurable outcomes are defined as providing benefits to low- to moderate-income individuals, families, organizations, and communities and are derived from the project or program.

Examples include: construction completed resulting in improved access to services/public facilities/park & recreation/street improvements, etc.

The City of Adelanto will submit a final request for reimbursement for the program year no later than July 15, 2025. Note: After July 31, 2025, any balance remaining in this project will be reprogrammed.

CDBG funds cannot be used to replace other local or state monies to fund essential services typically offered by the City. The City shall certify the eligible use of CDBG funds on Certification of CDBG Funded New or Expanded Service, Exhibit 5. This program is available to low- and moderate-income persons and requires documentation that at least 51% of the persons served are from income qualifying households. In order to document that 51% of the persons served are from income qualifying households, a Beneficiary Qualification Statement, Exhibit 3(a), must be completed for each person that participates in the program. A Spanish version of the Beneficiary Qualification Statement, Exhibit 3(b), can be completed for Spanish speakers who prefer it, however, the County cannot guarantee the accuracy of the translation and CDH cannot be held responsible for any errors. The Beneficiary Qualification Statement will then be used to complete and submit the Monthly Program Progress/Direct Benefit Report, Exhibit 4, to CDH. The Monthly Program Progress/Direct Benefit Reports must be submitted to CDH for each month that CDBG reimbursement is requested. It is anticipated approximately 12 households/persons will participate in the Brick by Brick Housing Services Program. A “Unit of Service” is defined as each person attending an outreach and/or program activity, in a given month. The number of clients times the total number of program activities per month will reflect the total units of service which results in the measureable outcome. The measurable outcome will be recorded on Part I: Monthly Program Progress Report, Exhibit 4, and the number of unduplicated first-time clients (persons) who participated in the program during the fiscal year will be recorded on Part II: Direct Benefit Report, Exhibit 4. 1845 S. Business Center Drive, Suite 120, San Bernardino, CA 92408

CITY OF ADELANTO
Adelanto: Brick by Brick Housing Services - Neighborhood Housing Services of the Inland Empire (NHSIE) 244

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05U/0297
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

SERVICES :

TIME OF PERFORMANCE:

PROGRAM PARTICIPANT PERFORMANCE STANDARDS:

OPERATIONS:

NHSIE will provide the Brick by Brick Housing Services Program, which includes direct case management for housing needs and financial health and wellness counseling services from their location at 1845 S. Business Center Drive, Suite 120, San Bernardino, CA 92408.

Adelanto: Brick by Brick Housing Services -
Neighborhood Housing Services of the Inland Empire
NHSIE

PROJECT/ACTIVITY DESCRIPTION
In addition to units of service, NHSIE will report unduplicated client counts on the Monthly Program Progress/Direct Benefit Report, Exhibit 4.

July 1, 2024 through June 30, 2025
The City of Adelanto will contract with Neighborhood Housing Services of the Inland Empire (NHSIE) to provide the Brick by Brick Housing Services Program. Such program will include direct case management for housing needs and financial health and wellness counseling to approximately 12 households of low-and moderate-income in the City of Adelanto and surrounding communities.

A unit of service is defined as one person/head of household participating in one housing services session.

Each person receiving one session will count as one unit of service. We are not counting items received, only the sessions of receiving. If the same head of household participates in a daily or weekly session, they will be counted for every session as units of service for the month. NHSIE will report units of service on the Part I: Monthly Program Progress Report, Exhibit 4.

CDBG Activity: The NHSIE Brick by Brick Housing Services Program, which includes direct case management for housing needs and financial health and wellness counseling services will be provided to approximately 12 unduplicated low-and moderate-income households/persons.

Measurable Outcome: Units of Service, to be reported on Part I: Monthly Program Progress Report, Exhibit

4. UNITS OF SERVICE:
7/1/2024
1845 S. Business Center Drive, Suite 120
San Bernardino, CA 92408
Exhibit 1 Page 1 of 1
245

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05U/0297
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

1. 2.

3. 4.

5. July 1, 2024 through June 30, 2025
Special Instructions or Restrictions:

Projected Expenses
$9,696
$0
A. Budget Items
Personnel
Consultant/Contract Services (Auditing, Accounting or Payroll Services) San Bernardino, CA 92408
City will submit a final request for reimbursement for the program year no later than July 15, 2025. After July 31, 2025, any balance remaining in this project may be reprogrammed.

Total Sources of Funding:

Time of Performance:
*Project Allocation: $9,696 (Allocated dollars can only be expended in the categories listed under subsection A of Budget Summary above.)
*CDBG Share $9,696
$9,696
$0
$0
$0
The current standard Internal Revenue Service mileage allowance will be used for reimbursement of authorized costs associated with vehicle operation under this contract.

Total Budget:

B. Sources of Funding
Other (Utilities, Land-line Phones, Cellular Phones, Internet Service, Postal Services, Security Clearances, Approved Subsidies/Scholarships, Administrative and Indirect Costs)
Amount of Revenue
$0
$9,696
$0
7/1/2024
Adelanto: Brick by Brick Housing Services -
Neighborhood Housing Services of the Inland Empire
NHSIE
1845 S. Business Center Drive, Suite 120
For programs with multiple funding sources, administrative and indirect costs charged to this grant must be determined using the City’s approved Cost Allocation Plan. To be approved by CDH before submittal. $0
$0
Consumable Supplies
Rental, Lease, or Purchase of Equipment
Insurance
$0
$0
$0
Travel
Space Rent

BUDGET SUMMARY
Exhibit 2 Page 1 of 1
246

COUNTY OF SAN BERNARDINO COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05U/0297
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

Please answer each of the following questions.

How many persons are in your household?

EXTREMELY LOW-INCOME

VERY LOW-INCOME

LOW-INCOME
82,000
YES/NO
LOW-INCOME LIMIT ($) 57,400 65,600 73,800
Adelanto: Brick by Brick Housing Services -
Neighborhood Housing Services of the Inland Empire
1 2 3 4
NHSIE
1845 S. Business Center Drive, Suite 120

BENEFICIARY QUALIFICATION STATEMENT
This form has the purpose of providing information needed to qualify the use of federal Community Development Block Grant (CDBG) funds for the project/activity described above. This statement must be completed and signed by the person (or legal guardian of the person) requesting to receive benefits from the described project/activity.

Only one statement per person, per fiscal year is required (Fiscal Year begins July 1 and ends June 30). 7/1/2024
San Bernardino, CA 92408
Number of Persons in Your Household

1. This question helps you determine the size of your household. For this question a household is a group of related or unrelated persons occupying the same house with at least one member being the head of the household. Renters, roomers, or borders cannot be included as household members.

2. This question asks if you are from a low- and moderate-income household. For this question, a list of the EXTREMELY LOW-INCOME, VERY LOW-INCOME and LOW-INCOME categories* are presented below. Please add up the combined gross annual income of all persons in your household from all sources of income. In the blanks provided, write (yes) or (no) if your combined gross annual income is equal to or less than the, EXTREMELY LOW-INCOME, VERY LOW-INCOME, or LOW-INCOME amount for the number of persons in your household. 5 6 7 8
55,350 59,450 63,550 67,650
41,960 47,340 52,720
*FY 2024 Income Limits Summary, released 5/1/2024.

Source: https://www.huduser.gov/portal/datasets/il.html#year2024 46,100 51,250
EXTREMELY LOW-INCOME 27,700 31,200 36,580
LIMIT ($)
21,550 24,600
VERY LOW-INCOME LIMIT 35,900 41,000
($)
88,600 95,150 101,650 108,250
Exhibit 3(a) Page 1 of 2
247

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05U/0297
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

3. Please indicate how you identify yourself by checking only one of the following choices:

Hispanic Non-Hispanic
White
Black/African American
American Indian/Alaskan Native
Asian
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native & White
Asian & White
Black/African American & White
American Indian/Alaskan Native & Black/African American Balance/Other

4. Please check whether you belong to a Female Headed Household: YES NO

ACKNOWLEDGMENT AND DISCLAIMER
NAME : DATE :

ADDRESS : CITY : ZIP :

SIGNATURE : PHONE :

Adelanto: Brick by Brick Housing Services -
Neighborhood Housing Services of the Inland Empire

5. Please describe the condition that would qualify you as being considered in one of the following presumed low- and moderate-income categories: abused child, battered spouse, elderly person, homeless person, disabled adult, illiterate person, or migrant farm worker:

I CERTIFY UNDER PENALTY OF PERJURY THAT INCOME AND HOUSEHOLD STATEMENTS MADE ON THIS FORM ARE TRUE.

The information you provide on this form is for Community Development Block Grant (CDBG) program purposes only and will be kept confidential.
(Description)
NHSIE 7/1/2024
1845 S. Business Center Drive, Suite 120
San Bernardino, CA 92408
Exhibit 3(a) Page 2 of 2
248

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05U/0297
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

Conteste por favor a cada una de las preguntas siguientes. ¿Cuántas personas viven en su casa?

INGRESOS-ESTREMADO BAJOS

INGRESOS-MUY BAJOS

INGRESO-BAJOS
* Tomado de FY 2024 Resumen Límites de Ingresos:

INGRESOS-ESTREMADO
BAJOS ($)
INGRESO-BAJOS ($)
INGRESOS-MUY BAJOS ($) 35,900 41,000 46,100 51,250 59,450 63,550 31,200
55,350 67,650
36,580 41,960 47,340 52,720
NHSIE
Numero de Personas en su Hogar
Sí/No
ARACIÓN DE LA CALIFICACIÓN DEL BENEFICIARIO
Esta forma tiene el propósito de proporcionar la información necesaria para calificar el uso de los fondos federales del bloque del desarrollo de la comunidad (CDBG) para el proyecto/actividad descrito arriba. Esta declaración se debe llenar y firmar por la persona (o la tutela legal de la persona) que solicita para recibir beneficios del proyecto/actividad descrito. Solamente una declaración por persona, por año se requiere.

1. Esta pregunta le ayuda a determinar el tamaño de su casa. En esta pregunta un hogar es un grupo de personas relacionadas o sin relación que ocupan la misma casa por lo menos con un miembro que es la cabeza de la casa. Los inquilinos no se pueden incluir como miembros de la casa.

2. Esta pregunta explica si usted es de un hogar de ingresos bajos y moderados. Para esta pregunta, la lista de categorías de INGRESOS-ESTREMADO BAJOS, INGRESO-BAJOS *se presenta abajo. Sume por favor para arriba los ingresos brutos anuales combinados de todas las personas en su hogar y de todas las fuentes de los ingresos. En el espacio en blanco, escriba (sí) o (no) si su ingreso anual grueso combinado es igual o menos que la cantidad de INGRESOS-ESTREMADO BAJOS, INGRESOS-MUY BAJOS, INGRESO-BAJOS para el número de personas en su casa.
7/1/2024
1845 S. Business Center Drive, Suite 120
San Bernardino, CA 92408
Adelanto: Brick by Brick Housing Services -
Neighborhood Housing Services of the Inland Empire
https://www.huduser.gov/portal/datasets/il.html#year2024 57,400 65,600 73,800 82,000 88,600 95,150 101,650 108,250 6 7 8
21,550 24,600 27,700
1 2 3 4 5
Exhibit 3(b) Page 1 of 2
249

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05U/0297
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

3. Indique por favor cómo se identifica usted, marcando solamente una de las opciones siguientes:

Hispano No-Hispano
Blanco
Negro/Afro Americano
Indio Americano/Nativo de Alaska
Asiático
Nativo Hawaiano/Otra Isla del Pacífico
Indio Americano/Nativo de Alaska & Blanco
Asiático & Blanco
Negro/Afro Americano & Blanco
Indio Americano/Nativo de Alaska & Negro/Afro Americano Balance/Otro

4. Marque por favor si usted pertenece a un hogar encabezado femenino: Sí No RECONOCIMIENTO Y NEGACIÓN
NOMBRE: FECHA
DOMICILIO: CIUDAD : CODIGO :

FIRMA : TELEFONO :

Adelanto: Brick by Brick Housing Services -
Neighborhood Housing Services of the Inland Empire

5. Por favor describa la condición de que se calificaría como siendo considerado en una de las siguientes categorías de ingresos bajos y moderados presunta: niño abusado, maltratado cónyuge, persona de edad avanzada, personas sin hogar, adultos discapacitados, personas analfabetas, o trabajador agrícola migrante:

CERTIFICO BAJO PENA DE PERJURIO QUE LAS DECLARACIONES HECHAS EN ESTA FORMA, ACERCA DE LOS INGRESOS Y DE LAS CUENTAS DE LA CASA SON VERDADERAS.

La información que usted proporciona en esta forma es para los propósitos del programa de fondos del bloque del desarrollo de la comunidad (CDBG) solamente y será mantenida confidencial. (Description)
NHSIE 7/1/2024
1845 S. Business Center Drive, Suite 120
San Bernardino, CA 92408
Exhibit 3(b) Page 2 of 2
250

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05U/0297
Name/Address of Contract Agency: Date of Issue:

NHSIE X Original: Beginning
1845 S. Business Center Drive, Suite 120 Amendment No.:

San Bernardino, CA 92408
MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT For the Month of A. Units of Service Provided and Description
Type of Service: Anticipated Units of Service

1. Housing Services Session Goal/Mo.: Actual/Mo.:

2. Financial Counseling Goal/Mo.: Actual/Mo.:

Number of Persons
Count only as: Individual Persons
Extremely Low-Income: + Very Low-Income: + Low-Income:
= All Beneficiaries:

Non- NonRacial Identity Categories Hispanic Hispanic Hispanic Hispanic (a) (b) (c) (d)
White American Indian/Alaskan Native & White
Black/African American Asian & White
American Indian/Alaskan Native Black/African American & White Asian Amer. Indian/Alaskan Native & African Amer.

Native Hawaiian/Other Pacific Islander Balance/Other
Female Headed Households :

Signed : Title : Date :

Printed Name: Telephone No./Ext.

Adelanto: Brick by Brick Housing Services - Neighborhood 1 PART II: DIRECT BENEFIT REPORT
B. Monthly Beneficiary Count (may include individual persons previously counted during this grant/program year) Total number of beneficiaries (clients/participants) served this month:

Total of Racial Identity Categories: Add columns (a)+(b)+(c)+(d) from above. Match to “All Beneficiaries” total above:

Direct Benefit Statistics (Unduplicated first-time client counts since start of contract; taken from Beneficiary Qualification Statement forms) Enter the number of first-time program beneficiaries directly assisted this month 7/1/2024
, 20
PART I: MONTHLY PROGRAM PROGRESS REPORT
In the space provided under each type of service listed below, summarize what your program has accomplished during this month. Include location, number of persons served, services/benefits provided, and a description of the clients served. Also report the number of “Units of Service” provided, as defined in the Project/Activity Description (Exhibit 1 of the agreement). Attach additional pages if needed.
1 Exhibit 4 Page 1 of 1
251

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-1-05U/0297
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

X A New Public Service
OR
An Expanded Service
Describe the expansion of the public service:

OR
X
X
X
X Is registered in the System for Awards management (SAM).

SIGNATURE: DATE:

NAME: TITLE:

Adelanto: Brick by Brick Housing Services -
Neighborhood Housing Services of the Inland Empire
Is not suspended or debarred from participating in federally funded contracts and sub awards.

CERTIFICATION OF CDBG FUNDED NEW OR EXPANDED SERVICE
NHSIE 7/1/2024
1845 S. Business Center Drive, Suite 120
Is conferred tax-exempt status by the Internal Revenue Service, pursuant to Section 501( c )(3) of the Internal Revenue Code; and,
The City of Adelanto certifies that the implementing organization:

The City of Adelanto certifies that the public service project described in these Attachments A & B and associated Exhibits is either:

A new public service is defined as a new service to your community which has not been previously funded through city funds.

An expanded public service is defined as a quantifiable increase in the level of an existing service which has been provided by the grantee or another entity on its behalf through State or local government funds in the 12 months preceding the CDBG contract year.

This expanded public service will result in an increase of 2% above the level which has been previously provided by or on behalf of the City of Adelanto This expanded public service will increase the scope of the service by adding (describe added or expanded activities) to a public service which has been previously provided by or on behalf of the City of Adelanto.

Is a unit of local government (incorporated city, township, County department or district, community services district, school district, etc.), or a private non-profit entity incorporated in the State of California with “active” status; and,
San Bernardino, CA 92408
Exhibit 5 Page 1 of 1
252

CITY COUNCIL AGENDA REPORT
A D E L A N T O G O V E R N M E N T A L C E N T E R | 1 1 6 0 0 A I R E X P R E S S W A Y | A D E L A N T O , C A L I F O R N I A 9 2 3 0 1
DATE: September 25, 2024
TO: Honorable Mayor and City Council Members
FROM: Jessie Flores, City Manager
BY: Virginia Velis, Executive Assistant/Deputy City Clerk SUBJECT: CONSIDERATION OF INDEPENDENT CONTRACTOR AGREEMENT WITH NEW LEAF MINISTRIES IN AN AMOUNT NOT TO EXCEED $9,696.00
STAFF RECOMMENDATION:

It is recommended that the City Council approve the independent contractor agreement with New Leaf Ministries in an amount not to exceed $9,696.00 for the services provided.

BACKGROUND:

The primary national objectives of the Federal Community Development Block Grant (“CDBG”) Program are to undertake activities that benefit low- and moderate-income persons and/or eliminate slum and blight conditions in the City. The program requires that at least 70 percent of the program funds be spent on activities that benefit low- and moderate-income persons.

The Federal Department of Housing and Urban Development (“HUD”) promulgates the funds and regulations for the CDBG program. Cities with populations below 50,000 do not receive funding directly from HUD, but instead participate through the County of San Bernardino Department of Community Development and Housing (the “County”). For the City of Adelanto, the City receives its CDBG funds as a “participating city” through the County.

On February 14, 2024, the City Council approved Resolution No. 24-02 authorizing the allocations of CDBG funds to eligible projects for Fiscal Year 2024/2025. As part of this allocation, $48,486.00 of the funds were designated for Community Based Organizations (“CBOs”) for the aid and support of low to moderate income families. New Leaf Ministries was selected to provide weekly food distribution to approximately 200 to 500 low to moderate income persons weekly in the City of Adelanto.

In order for the city to be reimbursed for the services provided by the CBOs, the County requires that an Independent Contractor Agreement be executed by the CBO and the City prior to any reimbursements being processed. Entering into the proposed agreements will ensure that the City is compliant with HUD and County requirements and that the services provided remain reimbursable. 253
FISCAL IMPACT:

There is no impact to the current Fiscal Year 2024/2025 budget. The City will receive 100% reimbursement from Federal CDBG funds in the amount of $9,696.00 for the New Leaf Ministries, for a total amount of $9,696.00.

ATTACHMENTS:

1. New Leaf Ministries Agreement

2. CDBG A & B's - Adelanto Public Services for 2024-25 & Exhibits 254

SUBRECIPIENT CONTRACT
This Contract is made and entered into, by and between the City of Adelanto, hereinafter referred to as “CITY”, and New Leaf Ministries, a non-profit organization, hereinafter referred to as “CONTRACTOR”.

WITNESSETH
WHEREAS, CITY has entered into a Contract with San Bernardino County (COUNTY) Department of Community Development and Housing, hereinafter referred to as “CDH”, to execute the CITY’s Community Development Block Grant (CDBG) program under the Housing and Community Development Act of 1974, as amended, hereinafter referred to as the "ACT"; and, WHEREAS, CONTRACTOR desires to participate in the CITY’s CDBG program and is qualified by reason of experience, preparation, organization, staffing, and facilities to provide Food/Clothing Distribution services; and,
WHEREAS, on February 14, 2024, the Adelanto City Council held a Public Hearing to allocate the City’s Community Development Block Grant Funds for Fiscal Year 2024-2025. During the hearings, the City allocated $ 9,696.00 of CDBG funds to provide Food/Clothing Distribution program(s) to 200 to 250 on food and 500 on clothing to persons in the City of Adelanto.

NOW THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree as follows:

1. SCOPE OF SERVICES
A full description of the services provided in this Contract is contained in Exhibit 1, PROJECT/ACTIVITY DESCRIPTION.

All beneficiaries of the program services shall be low- and moderate-income persons or households, as defined in Section 20, BENEFICIARY QUALIFICATION.

2. TIME OF PERFORMANCE
Said services of CONTRACTOR shall commence July 1, 2024, and shall be completed no later than June 30, 2025.

3. COMPENSATION AND METHOD OF PAYMENT
For performance of such services, CITY shall provide CDBG funds not to exceed $ 9,696.00. This payment shall constitute full and complete compensation for CONTRACTOR’s services under this Contract. For the purpose of this Contract, CITY shall disburse compensation and monitor CONTRACTOR’s performance in satisfying the scope of work obligations under the terms of this Contract.

Disbursement of payments to CONTRACTOR shall be made by monthly reimbursements, contingent upon CITY’s receipt of a monthly summary statement for each previous month’s expenditures which conforms to Exhibit 2, BUDGET SUMMARY. Monthly expenditure reports shall be documented with "audit ready" supportive evidence of each expenditure and proof of payment, in accordance with United States of America Department of Housing and Urban Development, hereinafter referred to as “HUD” regulations. Reimbursements shall be limited to the total approved, properly documented expenditures. Monthly reimbursements shall be evenly amortized 255

over the remaining term of this Contract unless otherwise approved by CDH. All reimbursement requests must be submitted no later than 30 days after the expiration of this Contract. Requests received after said 30-day period shall be considered non-compliant and not eligible for reimbursement under the terms of this Contract. CONTRACTOR shall submit a final request for reimbursement for the program year no later than July 15, 2025. Any balance remaining in this project after that date will be reprogrammed.

CONTRACTOR must submit said monthly expenditure reports and program progress reports (see Exhibit 4, MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT) by the 10th day of every calendar month to CITY regardless of expenditure amount. After receipt by CITY of each properly documented expenditure report, CITY will draw a warrant in favor of CONTRACTOR for the approved expenditure amount. Submittal of an expenditure report and Exhibit 4 after the 10th day of the month, in which payment is requested, will cause unavoidable delays in payment processing.

4. BUDGET SECTION
Variances not exceeding 15% of originally approved budget cost categories identified in Exhibit 2, BUDGET SUMMARY, may be made without the prior approval of the CDH Director or his or her designee. Such variances shall under no circumstances result in a change to the total contract amount.

5. USE OF FUNDS
Funds allocated pursuant to this Contract shall be used exclusively for costs included in CONTRACTOR’s program budget. Contract funds shall not be used as security or to guarantee payments for any non-program obligations, or as loans for non-program activities.

6. BUDGET MODIFICATIONS
The City’s CDBG Fiscal Singer may grant budget modifications to this Contract for the movement of funds within the budget categories identified in Exhibit 2, BUDGET SUMMARY, when such modifications:
a. Exceed 15% of the originally approved amount of one or more budget cost categories and does not exceed $10,000 per budget cost category;
b. Are specifically requested by CONTRACTOR;
c. Do not alter the total amount of compensation pursuant to this Contract; d. Will not change the project goals or scope of services; e. Are in the best interests of CITY and CONTRACTOR in performing said services; and, f. Related to salaries, are in accordance with applicable salary ordinances or laws.

7. CHANGES IN GRANT ALLOCATION
CITY reserves the right to reduce the grant allocation when CITY’s fiscal monitoring indicates that CONTRACTOR’s rate of expenditure will result in unspent funds at the end of the program year.

Changes in the grant allocation will be made after consultation with CONTRACTOR. Such changes shall be incorporated into this Contract by written amendments.

8. REVENUE DISCLOSURE REQUIREMENT
By its execution of this Contract, CONTRACTOR certifies that it has previously filed with CITY, a written statement listing all revenue received, or expected to be received, by CONTRACTOR from federal, state, or county sources, or other governmental or private agencies, and applied or expected to offset in whole or in part any of the costs incurred by CONTRACTOR in conducting current or prospective projects or business activities, including, but not necessarily limited to, the 256

project or business activity which is the subject of this Contract. Such statement shall reflect the name and a description of such project or business activity, the dollar amount of funding provided, or to be provided, by each and every agency to each such project or business activity, and the full name and address of each such agency. During the term of this Contract, CONTRACTOR shall prepare and file a similar written statement each time it receives funding from any agency, which is in addition to that revenue disclosed in CONTRACTOR’s initial revenue disclosure statement hereunder. Such statement shall be filed with CITY within 15 calendar days following receipt of such additional funding. CONTRACTOR shall make available for inspection and audit to CITY representatives, upon request, at any time during the duration of this Contract and during a period of five years thereafter, all of its books and records relating to the operation by it of each project or business activity which is funded in whole or in part with governmental monies, whether or not such monies are received through CITY. All such books and records shall be maintained by CONTRACTOR at a location in San Bernardino County. Failure of CONTRACTOR to comply with the requirements of this section of the Contract shall constitute a material breach of Contract upon which CITY may cancel, terminate, or suspend this Contract.

9. JOINT FUNDING
For programs in which there are sources of funds in addition to CDBG funds, CONTRACTOR shall provide proof of such funding. CITY shall not pay for any services provided by CONTRACTOR, which are funded by other sources. All restrictions and/or requirements provided in this Contract relative to accounting, budgeting, and reporting applies to the total program regardless of funding sources.

10. PROGRAM INCOME
Program income represents net income directly generated from the use of CDBG funds by CONTRACTOR as a result of the activity funded under the terms of this Contract. When such income is generated by an activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. CONTRACTOR shall retain the use of program income by returning program income to CITY and requesting project budget increases for activities authorized under this Contract. Program income shall be returned to CITY within 30 days after: a) disposition or sale of real or personal property occurs or; b) cumulative program income reaches increments of $1,000; or c) the end of each fiscal year. CONTRACTOR shall include in the reports required by Section 21, PROGRAM REPORTING AND RETENTION OF RECORDS, all sources and amounts of program income on a monthly and year-to-date basis.

Program income returned by CITY to CONTRACTOR shall be spent by CONTRACTOR on only those costs authorized under this Contract. All provisions of this Contract shall apply to said use of program income. CONTRACTOR shall account for the receipt and use of program income in such a way that program income is spent on authorized activities before additional CDBG funds are spent.

Any program income on-hand, when this Contract expires or received after such expiration, shall be paid to CITY.

11. FISCAL LIMITATIONS
While not presently anticipated, HUD may, in the future, place programmatic or fiscal limitation(s) on CITY CDBG funds. Accordingly, CITY reserves the right to revise this Contract in order to take account of actions affecting HUD program funding. In the event of funding reduction, CITY may reduce the budget of this Contract as a whole or as to cost category, may limit the rate of CONTRACTOR’s authority to commit and spend funds, or may restrict CONTRACTOR’s use of both its uncommitted and its unspent funds. Where HUD has directed or requested CITY to implement a reduction in funding, in whole or as to cost category, with respect to funding for this Contract, CDH may act for CITY in implementing and effecting such a reduction and in revising the 257

Contract for such purpose. Where CITY has reasonable grounds to question the fiscal accountability, financial soundness, or compliance with this Contract of CONTRACTOR, CITY may act to suspend the operation of this Contract for up to 60 days upon three days notice to CONTRACTOR of its intention to so act, pending an audit or other resolution of such questions. In no event, however, shall any revision made by CITY affect expenditures and legally binding commitments made by CONTRACTOR before it receives notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable and that such commitments are consistent with HUD cash withdrawal guidelines.

12. NON-EXPENDABLE PROPERTY
A record shall be maintained for each item of non-expendable property acquired for this program with CDBG funds. This record shall be provided to CITY upon request. Non-expendable property shall include tangible personal property, including but not limited to office equipment, and real property and any interest in such real property, including any mortgage or other encumbrance of real property as well as any funds derived from the sale or disposal of non-expendable property.

Any utilization of funds derived from the sale or disposition of non-expendable property must have prior approval of CITY and otherwise comply with all applicable laws and regulations. Upon termination of this Contract, CITY reserves the right to determine the final disposition of said nonexpendable property acquired for this program with CDBG funds, including funds derived therefrom. Said disposition may include CITY taking possession of and title to said non-expendable property. Non-expendable personal property means tangible personal property having a useful life of more than one year and an acquisition cost of $1,000 or more per unit.

13. EXPENDABLE PERSONAL PROPERTY
Expendable personal property refers to all tangible personal property other than non-expendable personal property. All purchases of expendable personal property with a unit value of $1,000 or more per unit must have the prior written approval of the CDH Director, or their designee.

14. PURCHASE OR LEASE OF NON-EXPENDABLE PROPERTY OR EQUIPMENT CONTRACTOR shall obtain at least three comparable price quotes and receive CDH approval of the item(s) selected prior to purchasing or leasing any non-expendable personal property or equipment over $1,000 in unit value and having a life expectancy of more than one year. Such property shall be properly identified and inventoried and shall be charged at its actual price deducting all cash discounts, rebates, and allowances received by CONTRACTOR. This inventory shall be provided to CITY upon request.

CONTRACTOR shall obtain written approval from CITY prior to selling or disposing of any nonexpendable property or equipment. Any proceeds generated from the sale of such property or equipment shall be subject to the provisions of Section 10, PROGRAM INCOME.

15. ACQUISITION OF SUPPLIES AND EQUIPMENT
CONTRACTOR may purchase from a related agency/organization only if: (a) prior authorization is obtained in writing from CITY, (b) charges do not exceed the authorized amount and minimum written specifications are met, (c) a community related benefit is derived from such CONTRACTOR related acquisition, and (d) no conflict of interest for private gain accrues to CONTRACTOR or its employees, agents or officers. CONTRACTOR shall adhere to all applicable procurement standards of 24 CFR Part 84 in the acquisition of supplies and equipment. CONTRACTOR shall submit documentation of the cost and price analysis required in 24 CFR 84.45 for approval prior to procuring non-expendable property or equipment.

CITY reserves the right to disallow any purchase from any vendor of supplies, equipment, nonexpendable property or expendable property which is purchased in whole or in part with funds 258

provided by this Contract. CONTRACTOR may seek prior approval of CITY for any such expenditures and prior approval, which is granted shall be binding on CITY unless such expenditure violates federal law or regulations or is disallowed by HUD.

16. PURCHASE AND INVOICE DEADLINES
Purchase of equipment or property must be completed before the last three months of the initial performance period and all equipment bills shall be paid before the last two months of this period.

No expendable or non-expendable property or equipment shall be purchased during the final three months of the initial performance period unless approved by CITY in writing. Invoices for all obligations incurred under this Contract must be submitted to CITY within sixty (60) days after the initial performance period termination date or they may not be honored. Exceptions to the preceding limitations require prior written approval by CDH.

17. TRAVEL AND CONFERENCE RESTRICTIONS
CONTRACTOR certifies and agrees that travel and conference expenses for persons other than employees of CONTRACTOR, will not be paid by funds provided through this Contract. No travel expenses for out-of-state travel shall be included in this Contract unless specifically listed in the BUDGET SUMMARY, Exhibit 2, which is attached and incorporated herein. CONTRACTOR further agrees that any travel expense incurred by CONTRACTOR, which is not listed in the BUDGET SUMMARY shall not be paid by funds provided through this Contract unless prior written approval of the CDH Director has been obtained.

18. USE OF FUNDS FOR ENTERTAINMENT, GIFTS, OR FUNDRAISING ACTIVITIES CONTRACTOR certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fundraising activities.

19. MONITORING
CITY CDBG Administrative Signer or their designee will conduct periodic program monitoring reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved, effectiveness of program management, and impact of the program. Authorized representatives of CITY, CDH and HUD shall have the right of access to all activities and facilities operated by CONTRACTOR under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. Activities include attendance at staff, board of directors, advisory committee and advisory board meetings and observation of on-going program functions. CONTRACTOR will permit on-site inspection by CITY, CDH and HUD representatives, and ensure that its employees and board members furnish such information, as in the judgment of CITY and HUD representatives, may be relevant to the question of compliance with contractual conditions and HUD directives, or the effectiveness, legality, and achievements of the program.

20. BENEFICIARY QUALIFICATION
Persons qualifying for program services on the basis of income, hereinafter referred to as BENEFICIARIES, shall have an annual household gross income equal to or less than the U.S.

Department of Housing and Urban Development (HUD) Income Limits. HUD User Income Limits for San Bernardino County, CA, define the maximum annual household gross income for low- and moderate-income households. CONTRACTOR is responsible for obtaining from CITY the said current applicable HUD User Income Limits for each year of the Contract term identified in Section 2, TIME OF PERFORMANCE.

Under CDBG regulations, the following clientele categories are presumed to be low- and moderateincome persons and can qualify for service regardless of income: abused children; battered 259

spouses; elderly persons (60 and older); severely disabled adults, homeless persons; illiterate adults; persons living with AIDS, and migrant farm workers. CONTRACTOR shall document the household income of all BENEFICIARIES, by obtaining completed copies of the "BENEFICIARY QUALIFICATION STATEMENT", Exhibit 3(a), 2 pages. A Spanish language version of the BENEFICIARY QUALIFICATION STATEMENT, Exhibit 3(b), 2 pages, is attached for convenience, but the CITY cannot guarantee the accuracy of the translation and the CITY cannot be held responsible for any errors. CONTRACTOR shall retain these forms for five (5) years after conclusion of this Contract.

21. PROGRAM REPORTING AND RETENTION OF RECORDS
CONTRACTOR agrees to prepare and submit financial, program progress, and other reports as required by HUD, COUNTY, or CITY directives. CONTRACTOR shall maintain such program, property, personnel, financial, statistical and other records, supporting documents, and accounts as are considered necessary by HUD, COUNTY, or CITY to assure proper accounting for all Contract funds. Said records, documents and accounts are to be retained by CONTRACTOR for a minimum of five (5) years. The retention period starts from the date the CITY submits to CDH for their Consolidated Annual Performance and Evaluation Report (CAPER) to HUD, as prescribed in 24 CFR 91.520, in which the service under the terms of this contract is reported on for the final time. Said CITY submission will follow CONTRACTOR’s final submission to CITY of reports identified under this paragraph. Records and accounts subject to litigation or audit must be maintained for five (5) years or until the issue is resolved, whichever is longer. Records that pertain to real estate transactions must be maintained for five (5) years or the number of years there is an outstanding obligation, whichever is longer. The starting date for retention of records on CDBGpurchased equipment begins at the end of the equipment’s use, when it is disposed of or transferred. The retention period for records relating to program income begins on the last date of CITY’s fiscal year in which the income is earned. All CONTRACTOR’s records, with the exception of confidential client information, shall be made available to representatives of CITY, CDH and the appropriate federal agencies. CONTRACTOR is required to submit data necessary to complete the CAPER in accordance with HUD regulations in the format and at the time designated by the CDH Director or his designee. By the 10th day of each month, CONTRACTOR shall submit a completed MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT, Exhibit 4, for the month being reported.

22. ACCOUNTING
CONTRACTOR must establish and maintain on a current basis an adequate accounting system in accordance with HUD directives and UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR ALL FEDERAL AWARDS, 2 CFR 200.

23. AUDITS
CONTRACTOR is required to arrange for an independent financial audit performed within the direction of 2 CFR 200. Said audit shall be conducted for the term of this Contract. When CONTRACTOR receives $750,000 or more in federal funds from all federal funding sources within a fiscal year, the required audit must be performed in compliance with 2 CFR 200.

CONTRACTOR shall submit a copy of the audit report to CITY within nine months after the end of the audit period. Within 30 days of the submittal of said audit report, CONTRACTOR shall provide to CITY a written response to any concerns or findings identified in said audit report. The response must examine each concern or finding and explain a proposed resolution, including a schedule for correcting any deficiency. All actions to correct said conditions or findings shall be taken within six months after receipt of the audit report.

CITY, COUNTY, or any state or federal agency, may make additional audits or reviews, as necessary, to carry out the responsibilities of CONTRACTOR under city, county, state or federal 260

laws and regulations. CONTRACTOR agrees to cooperate fully with all persons conducting said additional audits or reviews. CITY and its authorized representatives shall, at all times, have access for the purpose of audit or inspection, to any and all books, documents, papers, records, property, and premises of CONTRACTOR. If indications of misappropriation or misapplication of the funds of this Contract cause CITY to require an additional audit, the cost of the audit will be encumbered and deducted from this Contract budget.

Should CITY subsequently determine that the additional audit was not warranted, the amount encumbered will be restored to the Contract budget. CONTRACTOR shall reimburse all misappropriation or misapplication of funds to CITY. In the event CITY uses the judicial system to recover misappropriated or misapplied funds, CONTRACTOR shall reimburse CITY legal fees and court costs in addition to awards.

24. ASSIGNMENT
This Contract is not assignable by CONTRACTOR without the express written consent of CITY.

Any attempt by CONTRACTOR to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract.

25. TERMINATION AND TERMINATION COSTS
This Contract may be terminated in whole or in part at any time by either party upon giving a 30- day notice in writing to the other party. Agreement must be reached by both parties as to reasons and conditions for termination in compliance with the provisions of federal regulations at 24 CFR Part 84.61, Termination for Convenience. CITY is hereby empowered to give said notice subject to ratification by the City Manager.

CITY may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Contract activity or if for any reason the timely completion of the work under this Contract is rendered improbable, infeasible or impossible. If CONTRACTOR materially fails to comply with any term of this Contract, CITY may take one or more of the actions provided under federal regulation at 24 CFR Part 84.62, Enforcement, which includes temporarily withholding cash, disallowing non-compliant costs, wholly or partly suspending or terminating the award, withholding further awards, and other remedies that are legally available.

In such an event, CONTRACTOR shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Contract that have been previously reimbursed, to the date of said termination to the extent that CDBG funds are available from HUD.

26. REVERSION OF ASSETS
Upon Contract termination, CONTRACTOR shall transfer to CITY all CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds.

All real property acquired or improved in whole or in part with CDBG funds under this Contract must continue in the use that provides the service benefits and national objectives for which it was funded, or it must be disposed of in a manner resulting in a reimbursement to CITY in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for the acquisition or improvement of the property.

27. INDEPENDENT CONTRACTOR
All parties hereto in the performance of this Contract will be acting in independent capacities and not as agents, employees, partners, joint venturers, or associates of one another. The employees 261

or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose whatsoever.

28. CONTRACT COMPLIANCE
CONTRACTOR shall make every effort to ensure that all projects funded wholly or in part by CDBG funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, CONTRACTOR shall make every effort to employ residents of the area and shall keep a record of the positions that have been created directly or as a result of this program.

CONTRACTOR shall comply with Executive Orders 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107, (Equal Employment Opportunity), Executive Orders 11625, 12138, 12432, 12250, and Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations), Title VII of the Civil Rights Act of 1964, the California Fair Housing and Employment Act, and other applicable federal, state, county, and city laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

29. DISCRIMINATION
No person shall, on the grounds of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, or genetic information (including family medical history) be excluded from participating in, be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Contract.

30. RELIGIOUS PROSELYTIZING OR POLITICAL ACTIVITIES
CONTRACTOR agrees that it will not engage in inherently religious activities, such as worship, religious instruction or proselytizing, as part of the activities funded under this Contract. Further, CONTRACTOR agrees that it will not perform or permit political activities in connection with the performance of this Contract. Funds made available under this Contract will be used exclusively for the performance of the work required under this Contract and no funds made available under this Contract shall be used to promote any religious or political activities. If CONTRACTOR conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this Contract, and participation must be voluntary for the beneficiaries of the CDBG-funded program services.

31. CONFLICT OF INTEREST
CONTRACTOR shall comply with all applicable federal and state laws, regulations and policies governing Conflict of Interest, including state Conflict of Interest regulations found in California Government Code Sections 1090, 1126, 87100 et seq., federal Conflict of Interest regulations found in 24 CFR 570.611, 85.36, and 84.42, and any other applicable policies, rules and regulations related to Conflict of Interest.

Any person who is an employee, agent, consultant, officer, elected or appointed official of CONTRACTOR, who exercises any functions or responsibilities with respect to CDBG-funded activities identified in this Contract and who is in a position to participate in a decision-making process or gains inside information with regard to activities identified in this Contract, may not obtain a financial interest or benefit from the CDBG-assisted activities identified in this Contract or any related contract, subcontract, or agreement, either for themselves, an immediate family member or business partner, during his/her tenure. CONTRACTOR shall maintain written standards of conduct governing the performance of their employees engaged in the award and administration of contracts.
262

32. INTENTIONALLY OMITTED

33. HUD HOLD HARMLESS
CONTRACTOR shall indemnify, defend and hold harmless CITY and COUNTY against any liability, claims, losses, demands, and actions incurred by CITY and COUNTY as a result of the determination by HUD or its successor that activities undertaken by CONTRACTOR under the program(s) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CONTRACTOR under this Contract were improperly expended.

34. INDEMNIFICATION
CONTRACTOR agrees to indemnify, defend (with counsel reasonably approved by CITY and COUNTY and hold harmless the CITY and COUNTY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the CITY on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnitees. CONTRACTOR's indemnification obligation applies to the CITY and COUNTY's "active" as well as "passive" negligence but does not apply to the CITY and COUNTY's "sole negligence" or "willful misconduct" within the meaning of Civil Code Section 2782. This provision shall survive the termination of this Contract.

35. INSURANCE REQUIREMENTS
CONTRACTOR agrees to provide insurance set forth in accordance with the requirements herein. If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. The type(s) of insurance required is determined by the scope of the contract services.

Without in anyway affecting the indemnity herein provided and in addition thereto, CONTRACTOR shall secure and maintain throughout the contract term the following types of insurance with limits as shown:
- Workers' Compensation/Employers Liability - A program of Workers' Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits covering all persons including volunteers providing services on behalf of CONTRACTOR and all risks to such persons under this contract.

If CONTRACTOR has no employees, it may certify or warrant to the CITY (and COUNTY) that it does not currently have any employees or individuals who are defined as "employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the CITY 's CDBG Administrative Signer, or the COUNTY’s Director of Risk Management on a case-by case basis.

With respect to contractors that are non-profit corporations organized under California or federal law, volunteers for such entities are required to be covered by Workers' Compensation insurance.
- Commercial/General Liability Insurance - CONTRACTOR shall carry General Liability Insurance covering all operations performed by or on behalf of CONTRACTOR providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
(a) Premises operations and mobile equipment.
263

(b) Products and completed operations.
(c) Broad form property damage (including completed operations). (d) Explosion, collapse and underground hazards.
(e) Personal injury.
(f) Contractual liability.
(g) $2,000,000 general aggregate limit.
- Automobile Liability Insurance - Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto).

The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence.

If CONTRACTOR is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.

If CONTRACTOR owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.
- Umbrella Liability Insurance - An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a "dropdown" provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability. - Additional Insured - All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the CITY and COUNTY and their officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the CITY and COUNTY to vicarious liability but shall allow coverage for the CITY and COUNTY to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85 (form provided by COUNTY’s Risk Management Department through CDH, if requested).
- Waiver of Subrogation Rights - CONTRACTOR shall require the carriers of required coverages to waive all rights of subrogation against the CITY and COUNTY, their officers, employees, agents, volunteers, contractors and subcontractors. All general or auto, liability insurance coverage provided shall not prohibit CONTRACTOR and CONTRACTOR's employees or agents from waiving the right of subrogation prior to a loss or claim. CONTRACTOR hereby waives all rights of subrogation against the CITY and COUNTY. - Policies Primary and Non-Contributory - All policies required herein are to be primary and noncontributory with any insurance or self-insurance programs carried or administered by the CITY or COUNTY.
- Severability of Interests - CONTRACTOR agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross-liability exclusions that preclude coverage for suits between CONTRACTOR and the CITY or between the CITY and any other insured or additional insured under the policy. - Acceptability of Insurance Carrier - Unless otherwise approved by COUNTY Risk Management Department, insurance shall be written by insurers authorized to do business in the State of California and with a minimum "Best" Insurance Guide Rating of "A-VII". - Deductibles and Self-Insured Retention - Any and all deductibles or self-insured retentions in 264

excess of $10,000 shall be declared to and approved by the COUNTY Risk Management Department.
- Failure to Procure Coverage - In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the CITY has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the CITY will be promptly reimbursed by CONTRACTOR or CITY payments to CONTRACTOR will be reduced to pay for CITY purchased insurance.

36. PROOF OF COVERAGE
CONTRACTOR shall furnish Certificates of Insurance to the CITY and COUNTY administering the contract evidencing the insurance coverage, including endorsements, as required, prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the CITY, COUNTY, and CONTRACTOR. CONTRACTOR shall maintain such insurance from the time CONTRACTOR commences performance of services hereunder until the completion of such services, per Section 2 TIME OF PERFORMANCE. Within fifteen (15) days of the commencement of this contract, CONTRACTOR shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

CONTRACTOR shall complete and submit INSURANCE INVENTORY, along with the above required insurance documents.

37. INSURANCE REVIEW
Insurance requirements are subject to periodic review by the CITY and /or COUNTY. The CDBG Administrative Signer or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever CITY and COUNTY determine that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the CITY and COUNTY.

In addition, if the CDBG Administrative Signer determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the City Manager or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the CITY and COUNTY, inflation, or any other item reasonably related to the CITY and COUNTY 's risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. CONTRACTOR agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of the CITY and COUNTY to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the CITY and COUNTY.

38. INTENTIONALLY OMITTED

39. COMPLIANCE WITH LAWS
All parties agree to be bound by applicable federal, state, and local laws, ordinances, regulations, and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the ACT; 24 Code of Federal Regulations, Part 570 and Part 84; and 2 Code of Federal Regulations, Part 200.
265

40. SUSPENSION AND DEBARMENT
By entering this Contract, CONTRACTOR certifies that CONTRACTOR, including its principals, is not suspended or debarred from participating in federally funded contracts and sub-awards and has registered with SAM.gov for acceptance of federal grant funding.

41. AMENDMENTS: VARIATIONS
This writing with attachments, embodies the whole of this Contract of the parties hereto. There are no oral agreements contained herein. Except as herein provided, additions or variations of the terms of this Contract shall not be valid unless made in the form of a written amendment to this Contract formally approved and executed by both parties.

42. NOTICES
All notices shall be served in writing. The notices shall be sent to the following addresses:

City of Adelanto New Leaf Min
11600 Air Expressway 11877 Tara Lane
Adelanto, CA 92301 Adelanto, CA 92301
Attn: Virginia Velis Attn: Amanda Uptergrove
With a copy to:

Supervising Analyst
San Bernardino County
Community Development and Housing Department
560 E. Hospitality Lane, Suite 200
San Bernardino, CA 92415-0043

43. COUNTERPART EXECUTION
This Contract may be executed in counterparts. When executed, each counterpart shall be deemed an original irrespective of the date of execution. Said counterparts shall together constitute one and the same Contract.

IN WITNESS WHEREOF, the parties have caused this Contract to be executed by the City of September 25, 2024, as of the day and year written below.

CITY OF Adelanto New Leaf Ministries
By: By:

Jessie Flores, City Manager Amanda Uptergrove, Pastor

Dated: _______________ Dated ________________
Federal ID Number or Social Security Number
:
______________________
266

ATTEST:

By: ________________________
Brenda Lopez, City Clerk
APPROVED AS TO FROM:

By: _______________________
Todd Litfin, City Attorney
267

REPLACE WITH CDH ATTACHMENTS A & B (including Exhibits). 268

ATTACHMENT A- REQUEST TO INITIATE PROJECT/ACTIVITY
PROJECT/CASE NUMBER: DATE OF ORIGINAL ISSUE:

CFDA No: ORIGINAL: REVISION No.:

TARGET AREA: DATE OF REVISION:

WBSE CODE:

PROJECT/ACTIVITY TITLE:

ACTIVITY LOCATION:

TOTAL PROJECT FUNDING:

CITY CDBG ALLOCATION RELEASED:

CITY CDBG FUNDS PROJECTED TO BE EXPENDED AS OF 6/30/2024:

BALANCE OF FUNDS AVAILABLE:

DATE OF RELEASE OF FUNDS :

SCHEDULE OF CDBG ALLOCATION:

TOTAL OF
50 YEARS
SPACE RENT:

OTHER:

TOTAL CITY CDBG ALLOCATION AVAILABLE:

IMPLEMENTING CITY: DATE:

SIGNATURE: TITLE:

SAN BERNARDINO COUNTY
Carrie Harmon, Director, Community Development and Housing DATE Year 49 Year 50
(75-2019) (2019-20) (2020-21 (2021-22) (2022-23)
Year 1-44 Year 45 Year 46 Year 47 Year 48
ADEL-24-3-05Z/0295

50.60.0295.09
Adelanto: Olive Branch Program - New Leaf Ministries
New Leaf Ministries Home Church, 11877 Tara Lane, Adelanto, CA 92301 7/1/2024
7/1/2024
$9,696
CONSUMABLE SUPPLIES: $0 $0

CITY OF ADELANTO
I hereby acknowledge the receipt of the Request to Initiate the above Project/Activity and agree to implement the activity described in Attachment B (Project/Activity Description) in accordance with the above Allocation and Balance of Funds Available subject to necessary approvals of the Board of Supervisors. The proposed budget for this project is as follows:

MAINTENANCE AND OPERATION BUDGET/AGREEMENT: City of Adelanto

14.218
Pursuant to the terms of the Delegate Agency Agreement originally executed on 7/8/2014, (and most current renewal date 3/20/2023) between Community Development and Housing (CDH), and the City of Adelanto, CDH hereby requests that the following project/activity be initiated. There will be no changes in Project/Activity Title, Activity Budget (Attachment A) or in the Activity Description (Attachment B) without written approval.

X
City of Adelanto
$9,696
$9,696
$0
OTHER PERTINENT INFORMATION: City certifies all requests for reimbursement from CDH contain proof of payment, all supporting documentation for costs incurred and a Monthly Program Progress Report for the month being reported. $9,696
$0 $9,696 $9,696
$0
$0
CONSULTANT SERVICES:

CONTRACT SERVICES:

PERSONNEL EXPENSES:
$0
$0
$9,696

RENT/LEASE OR PURCHASE OF
EQUIPMENT:

ACCEPTANCE OF REQUEST TO INITIATE PROJECT/ACTIVITY
$0 $0 $0 $0 $0
B24UC060503
(2023-24) (2024-25)
269

ATTACHMENT B - PROJECT/ACTIVITY DESCRIPTION
PROJECT/CASE NUMBER : DATE OF ORIGINAL ISSUE:

CFDA No. : ORIGINAL: REVISION No.:

TARGET AREA : DATE OF REVISION:

PROJECT/ACTIVITY TITLE:

ACTIVITY LOCATION:

TIME OF PERFORMANCE: July 1, 2024 through June 30, 2025 IMPLEMENTING CITY: DATE:

SIGNATURE: TITLE:

SAN BERNARDINO COUNTY
Carrie Harmon, Director, Community Development and Housing City of Adelanto 1/0/1900
DATE
SUSPENSION AND DEBARMENT: By entering this Contract, the City of Adelanto certifies that New Leaf Ministries (NLM), including its principals, is not suspended or debarred from participating in federally funded contracts and sub-awards. The City may research the agency’s status online at the System for Award Management (SAM) website https://sam.gov/content/home ACTIVITY DESCRIPTION: The City of Adelanto will contract with NLM to provide the Olive Branch Program. Such program will provide food, clothing, personal hygiene products and other household necessities to approximately 86 unduplicated low-and moderate- income persons in the City of Adelanto and surrounding communities to help them have a better quality of life. The program will be provided at 11877 Tara Ln, Adelanto, CA 92301. San Bernardino County Department of Community Development and Housing, herein after referred to as CDH, will reimburse the City of Adelanto in the amount not to exceed the “CDBG Allocation Released” on the Attachment A for the services necessary to implement this program Federal state county and city rules and regulations will apply NLM shall sign a contract with the City of Adelanto addressing the scope of service and the terms and conditions. The contract shall remain in effect during the period that the services are provided for which CDBG funds will be requested for reimbursement. The contract with NLM shall comply with requirements listed in 24 CFR 570.503 including: Agreements with Subrecipients; Statement of Work; Records and Reports; Program Income; Uniform Administrative Requirements; Other Program Requirements; Conditions for Religious Organizations; Suspension and Termination; Reversion of Assets; and Exhibits 3(a) & 3(b) 1 of 2 and 2 of 2.

In addition, NLM shall comply with all applicable regulations listed in the City-County Delegate Agency Agreement, No. 14-394, Attachment C, Section IV. City shall maintain monthly program reports and records on the services provided. CDBG funds cannot be used for entertainment, gifts or fund-raising activities. Reimbursement expenditures must be appropriately documented. City shall comply with conflict of interest provisions and shall not exclude any person from funded programs on the grounds of race, sex, creed, color, religion or national origin.

The City of Adelanto understands that reimbursements received from the County for which no measurable outcome is achieved may subsequently be required to be repaid by the City (using non-federal funds) to County. Measurable outcomes are defined as providing benefits to low- to moderate-income individuals, families, organizations, and communities and are derived from the project or program. Examples include: construction completed resulting in improved access to services/public facilities/park & recreation/street improvements, etc.

The City of Adelanto will submit a final request for reimbursement for the program year no later than July 15, 2025. Note: After July 31, 2025, any balance remaining in this project will be reprogrammed.

CDBG funds cannot be used to replace other local or state monies to fund essential services typically offered by the City. The City shall certify the eligible use of CDBG funds on Certification of CDBG Funded New or Expanded Service, Exhibit 5. This program is available to low- and moderateincome persons and requires documentation that at least 51% of the persons served are from income qualifying households. In order to document that 51% of the persons served are from income qualifying households, a Beneficiary Qualification Statement, Exhibit 3(a), must be completed for each person that participates in the program. A Spanish version of the Beneficiary Qualification Statement, Exhibit 3(b), can be completed for Spanish speakers who prefer it, however, the County cannot guarantee the accuracy of the translation and CDH cannot be held responsible for any errors. The Beneficiary Qualification Statement will then be used to complete and submit the Monthly Program Progress/Direct Benefit Report, Exhibit 4, to CDH. The Monthly Program Progress/Direct Benefit Reports must be submitted to CDH for each month that CDBG reimbursement is requested. It is anticipated approximately 86 persons will participate in the Olive Branch Program. A “Unit of Service” is defined as each person attending an outreach and/or program activity, in a given month. The number of clients times the total number of program activities per month will reflect the total units of service which results in the measureable outcome. The measurable outcome will be recorded on Part I: Monthly Program Progress Report, Exhibit 4, and the number of unduplicated first-time clients (persons) who participated in the program during the fiscal year will be recorded on Part II: Direct Benefit Report, Exhibit 4.

Adelanto: Olive Branch Program - New Leaf Ministries
New Leaf Ministries Home Church, 11877 Tara Lane, Adelanto, CA 92301

CITY OF ADELANTO
ADEL-24-3-05Z/0295 7/1/2024

14.218 X
270

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-3-05Z/0295
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

SERVICES :

TIME OF PERFORMANCE:

PROGRAM PARTICIPANT PERFORMANCE STANDARDS:

OPERATIONS:

New Leaf Ministries (NLM) - Olive Branch Program will provide food, clothing, personal hygiene products, and other household necessities to approximately 86 unduplicated low-and moderate- income persons in the City of Adelanto and surrounding communities from their location at 11877 Tara Lane, Adelanto, CA 92301.

Adelanto: Olive Branch Program - New Leaf Ministries
New Leaf Ministries (NLM)

PROJECT/ACTIVITY DESCRIPTION
In addition to units of service, NLM will report unduplicated client counts on the Monthly Program Progress/Direct Benefit Report, Exhibit 4.

July 1, 2024 through June 30, 2025
The City of Adelanto will contract with New Leaf Ministries (NLM) to provide the Olive Branch Program.

Such program will provide food, clothing, personal hygiene products and other household necessities to approximately 86 unduplicated low-and moderate- income persons in the City of Adelanto and surrounding communities to help them have a better quality of life.

A unit of service is defined as one person/head of household participating in one receiving session. Each person receiving one session will count as one unit of service. We are not counting items received, only the sessions of receiving. If the same head of household participates in a daily or weekly session, they will be counted for every session as units of service for the month. NLM will report units of service on the Part I:

Monthly Program Progress Report, Exhibit 4.

CDBG Activity: Olive Branch Program will provide food, clothing, personal hygiene products and other household necessities to approximately 86 unduplicated low-and moderate- income persons in the City of Adelanto and surrounding communities to help them have a better quality of life.

Measurable Outcome: Units of Service, to be reported on Part I: Monthly Program Progress Report, Exhibit

4. UNITS OF SERVICE:
7/1/2024
11877 Tara Lane
Adelanto, CA 92301
Exhibit 1 Page 1 of 1
271

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-3-05Z/0295
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

1. 2.

3. 4.

5. July 1, 2024 through June 30, 2025
Special Instructions or Restrictions:
7/1/2024
Adelanto: Olive Branch Program - New Leaf Ministries
New Leaf Ministries (NLM)
11877 Tara Lane
For programs with multiple funding sources, administrative and indirect costs charged to this grant must be determined using the City’s approved Cost Allocation Plan. To be approved by CDH before submittal. $0
$0
Consumable Supplies
Rental, Lease, or Purchase of Equipment
Insurance
$0
$0
$0
Travel
Space Rent

BUDGET SUMMARY
Total Budget:

B. Sources of Funding
Other (Utilities, Land-line Phones, Cellular Phones, Internet Service, Postal Services, Security Clearances, Approved Subsidies/Scholarships, Administrative and Indirect Costs)
Amount of Revenue
$0
$9,696
$0
City will submit a final request for reimbursement for the program year no later than July 15, 2025. After July 31, 2025, any balance remaining in this project may be reprogrammed.

Total Sources of Funding:

Time of Performance:
*Project Allocation: $9,696 (Allocated dollars can only be expended in the categories listed under subsection A of Budget Summary above.)
*CDBG Share $9,696
$9,696
$0
$0
$0
The current standard Internal Revenue Service mileage allowance will be used for reimbursement of authorized costs associated with vehicle operation under this contract.

Projected Expenses
$9,696
$0
A. Budget Items
Personnel
Consultant/Contract Services (Auditing, Accounting or Payroll Services) Adelanto, CA 92301
Exhibit 2 Page 1 of 1
272

COUNTY OF SAN BERNARDINO COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-3-05Z/0295
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

Please answer each of the following questions.

How many persons are in your household?

EXTREMELY LOW-INCOME

VERY LOW-INCOME

LOW-INCOME
*FY 2024 Income Limits Summary, released 5/1/2024.

Source: https://www.huduser.gov/portal/datasets/il.html#year2024 46,100 51,250
EXTREMELY LOW-INCOME 27,700 31,200 36,580
LIMIT ($)
21,550 24,600
VERY LOW-INCOME LIMIT 35,900 41,000
($)
88,600 95,150 101,650 108,250
6 7 8
55,350 59,450 63,550 67,650
41,960 47,340 52,720
1 2 3 4 5
Adelanto: Olive Branch Program - New Leaf
Ministries
New Leaf Ministries (NLM)
11877 Tara Lane

BENEFICIARY QUALIFICATION STATEMENT
This form has the purpose of providing information needed to qualify the use of federal Community Development Block Grant (CDBG) funds for the project/activity described above. This statement must be completed and signed by the person (or legal guardian of the person) requesting to receive benefits from the described project/activity.

Only one statement per person, per fiscal year is required (Fiscal Year begins July 1 and ends June 30). 7/1/2024
Adelanto, CA 92301
Number of Persons in Your Household

1. This question helps you determine the size of your household. For this question a household is a group of related or unrelated persons occupying the same house with at least one member being the head of the household. Renters, roomers, or borders cannot be included as household members.

2. This question asks if you are from a low- and moderate-income household. For this question, a list of the EXTREMELY LOW-INCOME, VERY LOW-INCOME and LOW-INCOME categories* are presented below. Please add up the combined gross annual income of all persons in your household from all sources of income. In the blanks provided, write (yes) or (no) if your combined gross annual income is equal to or less than the, EXTREMELY LOW-INCOME, VERY LOW-INCOME, or LOW-INCOME amount for the number of persons in your household.

YES/NO
LOW-INCOME LIMIT ($) 57,400 65,600 73,800 82,000
Exhibit 3(a) Page 1 of 2
273

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-3-05Z/0295
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

3. Please indicate how you identify yourself by checking only one of the following choices:

Hispanic Non-Hispanic
White
Black/African American
American Indian/Alaskan Native
Asian
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native & White
Asian & White
Black/African American & White
American Indian/Alaskan Native & Black/African American Balance/Other

4. Please check whether you belong to a Female Headed Household: YES NO

ACKNOWLEDGMENT AND DISCLAIMER
NAME : DATE :

ADDRESS : CITY : ZIP :

SIGNATURE : PHONE :

5. Please describe the condition that would qualify you as being considered in one of the following presumed low- and moderate-income categories: abused child, battered spouse, elderly person, homeless person, disabled adult, illiterate person, or migrant farm worker:

I CERTIFY UNDER PENALTY OF PERJURY THAT INCOME AND HOUSEHOLD STATEMENTS MADE ON THIS FORM ARE TRUE.

The information you provide on this form is for Community Development Block Grant (CDBG) program purposes only and will be kept confidential.
(Description)
Adelanto: Olive Branch Program - New Leaf
Ministries
New Leaf Ministries (NLM) 7/1/2024
11877 Tara Lane
Adelanto, CA 92301
Exhibit 3(a) Page 2 of 2
274

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-3-05Z/0295
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

Conteste por favor a cada una de las preguntas siguientes. ¿Cuántas personas viven en su casa?

INGRESOS-ESTREMADO BAJOS

INGRESOS-MUY BAJOS

INGRESO-BAJOS
* Tomado de FY 2024 Resumen Límites de Ingresos:
6 7 8
21,550 24,600 27,700
1 2 3 4 5
36,580
https://www.huduser.gov/portal/datasets/il.html#year2024 57,400 65,600 73,800 82,000 88,600 95,150 101,650 108,250 Adelanto: Olive Branch Program - New Leaf
Ministries
New Leaf Ministries (NLM)
Numero de Personas en su Hogar
Sí/No
ARACIÓN DE LA CALIFICACIÓN DEL BENEFICIARIO
Esta forma tiene el propósito de proporcionar la información necesaria para calificar el uso de los fondos federales del bloque del desarrollo de la comunidad (CDBG) para el proyecto/actividad descrito arriba. Esta declaración se debe llenar y firmar por la persona (o la tutela legal de la persona) que solicita para recibir beneficios del proyecto/actividad descrito. Solamente una declaración por persona, por año se requiere.

1. Esta pregunta le ayuda a determinar el tamaño de su casa. En esta pregunta un hogar es un grupo de personas relacionadas o sin relación que ocupan la misma casa por lo menos con un miembro que es la cabeza de la casa. Los inquilinos no se pueden incluir como miembros de la casa.

2. Esta pregunta explica si usted es de un hogar de ingresos bajos y moderados. Para esta pregunta, la lista de categorías de INGRESOS-ESTREMADO BAJOS, INGRESO-BAJOS *se presenta abajo. Sume por favor para arriba los ingresos brutos anuales combinados de todas las personas en su hogar y de todas las fuentes de los ingresos. En el espacio en blanco, escriba (sí) o (no) si su ingreso anual grueso combinado es igual o menos que la cantidad de INGRESOS-ESTREMADO BAJOS, INGRESOS-MUY BAJOS, INGRESO-BAJOS para el número de personas en su casa.
7/1/2024
11877 Tara Lane
Adelanto, CA 92301
55,350 67,650
INGRESOS-ESTREMADO 41,960 47,340 52,720
BAJOS ($)
INGRESO-BAJOS ($)
INGRESOS-MUY BAJOS ($) 35,900 41,000 46,100 51,250 59,450 63,550 31,200
Exhibit 3(b) Page 1 of 2
275

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-3-05Z/0295
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

3. Indique por favor cómo se identifica usted, marcando solamente una de las opciones siguientes:

Hispano No-Hispano
Blanco
Negro/Afro Americano
Indio Americano/Nativo de Alaska
Asiático
Nativo Hawaiano/Otra Isla del Pacífico
Indio Americano/Nativo de Alaska & Blanco
Asiático & Blanco
Negro/Afro Americano & Blanco
Indio Americano/Nativo de Alaska & Negro/Afro Americano Balance/Otro

4. Marque por favor si usted pertenece a un hogar encabezado femenino: Sí No RECONOCIMIENTO Y NEGACIÓN
NOMBRE: FECHA
DOMICILIO: CIUDAD : CODIGO :

FIRMA : TELEFONO :

5. Por favor describa la condición de que se calificaría como siendo considerado en una de las siguientes categorías de ingresos bajos y moderados presunta: niño abusado, maltratado cónyuge, persona de edad avanzada, personas sin hogar, adultos discapacitados, personas analfabetas, o trabajador agrícola migrante:

CERTIFICO BAJO PENA DE PERJURIO QUE LAS DECLARACIONES HECHAS EN ESTA FORMA, ACERCA DE LOS INGRESOS Y DE LAS CUENTAS DE LA CASA SON VERDADERAS.

La información que usted proporciona en esta forma es para los propósitos del programa de fondos del bloque del desarrollo de la comunidad (CDBG) solamente y será mantenida confidencial. (Description)
Adelanto: Olive Branch Program - New Leaf
Ministries
New Leaf Ministries (NLM) 7/1/2024
11877 Tara Lane
Adelanto, CA 92301
Exhibit 3(b) Page 2 of 2
276

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-3-05Z/0295
Name/Address of Contract Agency: Date of Issue:

New Leaf Ministries (NLM) X Original: Beginning
11877 Tara Lane Amendment No.:

Adelanto, CA 92301
MONTHLY PROGRAM PROGRESS AND DIRECT BENEFIT REPORT For the Month of A. Units of Service Provided and Description
Type of Service: Anticipated Units of Service

1. Providing Food Goal/Mo.: Actual/Mo.:

2. Goal/Mo.: Actual/Mo.:

Number of Persons
Count only as: Individual Persons
Extremely Low-Income: + Very Low-Income: + Low-Income:
= All Beneficiaries:

Non- NonRacial Identity Categories Hispanic Hispanic Hispanic Hispanic (a) (b) (c) (d)
White American Indian/Alaskan Native & White
Black/African American Asian & White
American Indian/Alaskan Native Black/African American & White Asian Amer. Indian/Alaskan Native & African Amer.

Native Hawaiian/Other Pacific Islander Balance/Other
Female Headed Households :

Signed : Title : Date :

Printed Name: Telephone No./Ext.
3 PART II: DIRECT BENEFIT REPORT
B. Monthly Beneficiary Count (may include individual persons previously counted during this grant/program year) Total number of beneficiaries (clients/participants) served this month:

Total of Racial Identity Categories: Add columns (a)+(b)+(c)+(d) from above. Match to “All Beneficiaries” total above:

Direct Benefit Statistics (Unduplicated first-time client counts since start of contract; taken from Beneficiary Qualification Statement forms) Enter the number of first-time program beneficiaries directly assisted this month 4 Providing Clothing, personal hygiene products and/or other household necessities
Adelanto: Olive Branch Program - New Leaf Ministries
, 20
PART I: MONTHLY PROGRAM PROGRESS REPORT
In the space provided under each type of service listed below, summarize what your program has accomplished during this month. Include location, number of persons served, services/benefits provided, and a description of the clients served. Also report the number of “Units of Service” provided, as defined in the Project/Activity Description (Exhibit 1 of the agreement). Attach additional pages if needed.
7/1/2024
Exhibit 4 Page 1 of 1
277

SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING Project/ Activity Title: PROJECT/CASE NUMBER :

ADEL-24-3-05Z/0295
Name/Address of Contract Agency: Date of Issue:

X Original: Beginning
Amendment No.:

X A New Public Service
OR
An Expanded Service
Describe the expansion of the public service:

OR
X
X
X
X Is registered in the System for Awards management (SAM).

SIGNATURE: DATE:

NAME: TITLE:

Is not suspended or debarred from participating in federally funded contracts and sub awards.

CERTIFICATION OF CDBG FUNDED NEW OR EXPANDED SERVICE
Adelanto: Olive Branch Program - New Leaf
Ministries
New Leaf Ministries (NLM) 7/1/2024
11877 Tara Lane
Is conferred tax-exempt status by the Internal Revenue Service, pursuant to Section 501( c )(3) of the Internal Revenue Code; and,
The City of Adelanto certifies that the implementing organization:

The City of Adelanto certifies that the public service project described in these Attachments A & B and associated Exhibits is either:

A new public service is defined as a new service to your community which has not been previously funded through city funds.

An expanded public service is defined as a quantifiable increase in the level of an existing service which has been provided by the grantee or another entity on its behalf through State or local government funds in the 12 months preceding the CDBG contract year.

This expanded public service will result in an increase of 2% above the level which has been previously provided by or on behalf of the City of Adelanto This expanded public service will increase the scope of the service by adding (describe added or expanded activities) to a public service which has been previously provided by or on behalf of the City of Adelanto.

Is a unit of local government (incorporated city, township, County department or district, community services district, school district, etc.), or a private non-profit entity incorporated in the State of California with “active” status; and,
Adelanto, CA 92301
Exhibit 5 Page 1 of 1
278

CITY COUNCIL AGENDA REPORT
A D E L A N T O G O V E R N M E N T A L C E N T E R | 1 1 6 0 0 A I R E X P R E S S W A Y | A D E L A N T O , C A L I F O R N I A 9 2 3 0 1
DATE: September 25, 2024
TO: Honorable Mayor and City Council Members
FROM: Jessie Flores, City Manager
SUBJECT: APPROVAL OF THE FUNDING ALLOCATION AND CONTRACT BETWEEN SAN

BERNARDINO COUNTY AND THE CITY OF ADELANTO FOR THE PURCHASE AND INSTALLATION OF SECURITY CAMERAS.

STAFF RECOMMENDATION:

Approve the funding allocation and contract between San Bernardino County and the City of Adelanto for the purchase and installation of security cameras.

BACKGROUND:

The Board of Supervisors has established a policy to collaborate with community partners and leverage funding to enhance the quality of life for County residents. This includes improving public safety, health, and social services through various programs and initiatives.

On multiple occasions, the Board has approved allocations under the Board of Supervisors Discretionary Fund – District Specific Priorities Program (Priorities Program), totaling $20 million for each supervisorial district to address community needs.

The purpose of this contract is to provide funding to the City of Adelanto (Contractor) for the purchase and installation of military-grade Department of Defense security cameras at critical water and wastewater infrastructure locations. This initiative aims to enhance security against vandalism and theft, ensuring the protection of essential water resources for residents in Adelanto and surrounding communities.

Funding this project aligns with the County's mission to enhance public safety and address community needs. By approving this contract, the Board will support the City of Adelanto in securing vital infrastructure, ultimately benefiting residents and promoting a safer environment.

FISCAL IMPACT:

City to receive a not-to-Exceed $1,680,000
ATTACHMENTS:

BDF Funding Agreement
279
Standard Contract Page 1 of 26

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Board of Supervisors
Department Contract Representative Stephanie Maldonado
Telephone Number 909-387-4378
Contractor City of Adelanto
Contractor Representative Jessie Flores
Telephone Number 760-246-2300
Contract Term 10/08/24-10/07/26
Original Contract Amount Not-to-Exceed $1,680,000
Amendment Amount
Total Contract Amount Not-to-Exceed $1,680,000
Cost Center 1021001000
IT IS HEREBY AGREED AS FOLLOWS:

WHEREAS, it is the policy of the Board of Supervisors (Board) to work with community partners through services provided by San Bernardino County (County) and contractual agreements to identify programs, projects, and initiatives, that support the mission of the County, and to provide services to citizens that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s citizens; and
WHEREAS, under Government Code sections 26224 and 26227 the Board may contract with certain entities to provide certain services to County residents; and,
WHEREAS, on September 21, 2021 (Item No. 18), the Board approved the Board of Supervisors Discretionary Fund – District Specific Priorities Program (Priorities Program) and allocated $4 million to each of the five supervisorial districts; and
WHEREAS, on November 16, 2021 (Item No. 33), the Board approved an additional allocation of $7 million to each of the five supervisorial districts under the Priorities Program; and WHEREAS, on February 6, 2024 (Item No.61), the Board approved an additional allocation of $6 million to each of the five supervisorial districts under the Priorities Program; and Contract Number
SAP Number
280
Revised 1/10/23 Page 2 of 26
WHEREAS, on June 11, 2024 (Item No. 110), the Board approved an additional allocation of $3 million to each of the five supervisorial districts under the Priorities Program; and WHEREAS, the County desires to provide funding for the purchase of military grade Department of Defense security cameras which will be installed at key water and wastewater infrastructure locations identified by the City of Adelanto (Contractor); and
WHEREAS, the Military-grade cameras will be equipped with license plate recognition, night vision, and facial recognition capabilities, aimed at strengthening the protection of essential water resources; and WHEREAS, the County would like Contractor to provide these services; and WHEREAS, the County finds Contractor qualified to manage the contribution of these funds and utilize them for the purchase and installation of security cameras; and
WHEREAS, providing funding to Contractor serves the public purpose of providing for the public safety, health and social service needs of residents by helping to secure water and wastewater facilities impacted by increased crime and vandalism by allowing for the swift identification and prosecution of vandals and water thieves; and WHEREAS, the County residents of Adelanto and the surrounding communities of the First District will be served by the purchase and installation of security cameras; and WHEREAS, the County desires that such services be provided by Contractor and Contractor agrees to perform these services as set forth below.

NOW, THEREFORE, the County and Contractor mutually agree to the following terms and conditions:

A. PURPOSE OF CONTRACT
This Contract is made for the purpose of providing funding to support Contractor in providing funds to purchase and install security cameras at key water and wastewater infrastructure locations to meet the needs of the residents of Adelanto and surrounding communities.

B. CONTRACTOR RESPONSIBILITIES AND SCOPE OF SERVICES
B.1 Funding arising out of this Contract will be used for a Scope of Services to provide funding to purchase military grade Department of Defense security cameras which will be installed at key water and wastewater infrastructure locations. Military-grade cameras will be equipped with license plate recognition, night vision, and facial recognition capabilities, aimed at strengthening the protection of essential water resources.

B.2 Contractor shall allow the County, its officers, agents and employees the privilege and right to onsite inspection of the locations where the cameras are installed for the duration of this Contract.

Contractor will ensure that its employees or agents furnish any information that in the judgment of the County, may be relevant to a question of compliance with contractual conditions, or the effectiveness, legality, and achievements of the program.

B.3 Contractor shall provide the County all documentation regarding the scope of services covered by this Contract that the County requests from Contractor within 10 days of County’s request unless a different time is agreed to by the County.

B.4 Contractor shall provide the County with documentation supporting completion of the project within 60 days of project completion.

B.5 Contractor acknowledges and agrees that it will make a matching contribution of at least 25% of the cost of the Services that Contractor will provide under this Contract. Contractor’s matching contribution will be a minimum of $168,000.
281
Revised 1/10/23 Page 3 of 26
C. GENERAL CONTRACT REQUIREMENTS
C.1 Recitals
The recitals set forth above are true and correct and incorporated herein by this reference.

C.2 Contract Amendments
Contractor agrees any alterations, variations, modifications, or waivers of the provisions of the Contract, shall be valid only when reduced to writing, executed and attached to the original Contract and approved by the person(s) authorized to do so on behalf of Contractor and County.

C.3 Contract Assignability
Without the prior written consent of the County, the Contract is not assignable by Contractor either in whole or in part. Any attempt by Contractor to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract.

C.4 Contract Exclusivity
This is not an exclusive Contract. The County reserves the right to enter into a contract with other contractors for the same or similar services. The County does not guarantee or represent that the Contractor will be permitted to perform any minimum amount of work, or receive compensation other than on a per order basis, under the terms of this Contract.

C.5 Attorney’s Fees and Costs
If any legal action is instituted to enforce any party’s rights hereunder, each party shall bear its own costs and attorney fees, regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney fees directly arising from a third-party legal action against a party hereto and payable under Indemnification and Insurance Requirements.

C.6 Background Checks for Contractor Personnel
Contractor shall ensure that its personnel (a) are authorized to work in the jurisdiction in which they are assigned to perform Services; (b) do not use legal or illegal substances in any manner which will impact their ability to provide Services to the County; and (c) are not otherwise disqualified from performing the Services under applicable law. If requested by the County and not in violation of applicable law, Contractor shall conduct a background check, at Contractor’s sole expense, on all its personnel providing Services. If requested by the County, Contractor shall provide the results of the background check of each individual to the County. Such background check shall be in the form generally used by Contractor in its initial hiring of employees or contracting for contractors or, as applicable, during the employment-screening process but must, at a minimum, have been performed within the preceding 12-month period. Contractor personnel who do not meet the County’s hiring criteria, in County’s sole discretion, shall not be assigned to work on County property or Services, and County shall have the right, at its sole option, to refuse access to any Contractor personnel to any County facility.

C.7 Change of Address
Contractor shall notify the County in writing, of any change in mailing address within ten (10) business days of the change.

C.8 Choice of Law
This Contract shall be governed by and construed according to the laws of the State of California.

C.9 Compliance with County Policy
In performing the Services and while at any County facilities, Contractor personnel (including subcontractors) shall (a) conduct themselves in a businesslike manner; (b) comply with the policies, procedures, and rules of the County regarding health and safety, and personal, professional and ethical conduct; (c) comply with the finance, accounting, banking, Internet, security, and/or other applicable standards, policies, practices, processes, procedures, and controls of the County; and (d) abide by all laws applicable to the County facilities and the provision of the Services, and all amendments and modifications to each of the documents listed 282
Revised 1/10/23 Page 4 of 26
in subsections (b), (c), and (d) (collectively, “County Policies”). County Policies, and additions or modifications thereto, may be communicated orally or in writing to Contractor or Contractor personnel or may be made available to Contractor or Contractor personnel by conspicuous posting at a County facility, electronic posting, or other means generally used by County to disseminate such information to its employees or contractors. Contractor shall be responsible for the promulgation and distribution of County Policies to Contractor personnel to the extent necessary and appropriate.

County shall have the right to require Contractor’s employees, agents, representatives and subcontractors to exhibit identification credentials issued by County in order to exercise any right of access under this Contract.

C.10 Confidentiality
Contractor shall protect from unauthorized use or disclosure names and other identifying information concerning persons receiving Services pursuant to this Contract, except for statistical information not identifying any participant. Contractor shall not use or disclose any identifying information for any other purpose other than carrying out the Contractor's obligations under this Contract, except as may be otherwise required by law. This provision will remain in force even after the termination of the Contract.

C.11 Primary Point of Contact
Contractor will designate an individual to serve as the primary point of contact for the Contract.

Contractor or designee must respond to County inquiries within two (2) business days. Contractor shall not change the primary contact without written acknowledgement to the County. Contractor will also designate a back-up point of contact in the event the primary contact is not available.

C.12 County Representative
The First District Supervisor or his/her designee shall represent the County in all matters pertaining to the services to be rendered under this Contract, including termination and assignment of this Contract, and shall be the final authority in all matters pertaining to the Services/Scope of Work by Contractor. Except as provided under Section D of this Contract, if this Contract was initially approved by the San Bernardino County Board of Supervisors, then the Board of Supervisors must approve all amendments to this Contract.

C.13 Damage to County Property
Contractor shall repair, or cause to be repaired, at its own cost, all damages to County vehicles, facilities, buildings or grounds caused by the willful or negligent acts of Contractor or its employees or agents. Such repairs shall be made immediately after Contractor becomes aware of such damage, but in no event later than thirty (30) days after the occurrence.

If the Contractor fails to make timely repairs, the County may make any necessary repairs. The Contractor, as determined by the County, shall repay all costs incurred by the County for such repairs, by cash payment upon demand, or County may deduct such costs from any amounts due to the Contractor from the County, as determined at the County’s sole discretion.

C.14 Debarment and Suspension
Contractor certifies that neither it nor its principals or subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See the following United States General Services Administration’s System for Award Management website https://www.sam.gov).

Contractor further certifies that if it or any of its subcontractors are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

C.15 Drug and Alcohol Free Workplace
In recognition of individual rights to work in a safe, healthful and productive work place, as a 283
Revised 1/10/23 Page 5 of 26
material condition of this Contract, the Contractor agrees that the Contractor and the Contractor’s employees, while performing service for the County, on County property, or while using County equipment:

C.15.1 Shall not be in any way impaired because of being under the influence of alcohol or an illegal or controlled substance.

C.15.2 Shall not possess an open container of alcohol or consume alcohol or possess or be under the influence of an illegal or controlled substance.

C.15.3 Shall not sell, offer, or provide alcohol or an illegal or controlled substance to another person, except where Contractor or Contractor’s employee who, as part of the performance of normal job duties and responsibilities, prescribes or administers medically prescribed drugs.

The Contractor shall inform all employees that are performing service for the County on County property, or using County equipment, of the County’s objective of a safe, healthful and productive work place and the prohibition of drug or alcohol use or impairment from same while performing such service for the County.

The County may terminate for default or breach of this Contract and any other Contract the Contractor has with the County, if the Contractor or Contractor’s employees are determined by the County not to be in compliance with above.

C.16 Duration of Terms
This Contract, and all of its terms and conditions, shall be binding upon and shall inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties, provided no such assignment is in violation of the provisions of this Contract.

C.17 Employment Discrimination
During the term of the Contract, Contractor shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or military and veteran status.

Contractor shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, 13672, Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment and Housing Act and other applicable Federal, State and County laws and regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

C.18 Environmental Requirements
In accordance with County Policy 11-08, the County prefers to acquire and use products with higher levels of post-consumer recycled content. Environmentally preferable goods and materials must perform satisfactorily and be available at a reasonable price. The County requires Contractor to use recycled paper for any printed or photocopied material created as a result of this Contract. Contractor is also required to use both sides of paper sheets for reports submitted to the County whenever practicable.

To assist the county in meeting the reporting requirements of the California Integrated Waste Management Act of 1989 (AB 939), Contractor must be able to annually report the County’s environmentally preferable purchases. Contractor must also be able to report on environmentally preferable goods and materials used in the provision of their service to the County, utilizing a County approved form.

C.19 Improper Influence
Contractor shall make all reasonable efforts to ensure that no County officer or employee, whose position in the County enables him/her to influence any award of the Contract or any competing 284
Revised 1/10/23 Page 6 of 26
offer, shall have any direct or indirect financial interest resulting from the award of the Contract or shall have any relationship to the Contractor or officer or employee of the Contractor.

C.20 Improper Consideration
Contractor shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to cash, discounts, service, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the County in an attempt to secure favorable treatment regarding this Contract.

The County, by written notice, may immediately terminate this Contract if it determines that any improper consideration as described in the preceding paragraph was offered to any officer, employee or agent of the County with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once a contract has been awarded.

Contractor shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from Contractor. The report shall be made to the supervisor or manager charged with supervision of the employee or the County Administrative Office. In the event of a termination under this provision, the County is entitled to pursue any available legal remedies.

C.21 Informal Dispute Resolution
In the event the County determines that service is unsatisfactory, or in the event of any other dispute, claim, question or disagreement arising from or relating to this Contract or breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement.

To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.

C.22 Legality and Severability
The parties’ actions under the Contract shall comply with all applicable laws, rules, regulations, court orders and governmental agency orders. The provisions of this Contract are specifically made severable. If a provision of the Contract is terminated or held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall remain in full effect.

C.23 Licenses, Permits and/or Certifications
Contractor shall ensure that it has all necessary licenses, permits and/or certifications required by the laws of Federal, State, County, and municipal laws, ordinances, rules and regulations. The Contractor shall maintain these licenses, permits and/or certifications in effect for the duration of this Contract. Contractor will notify County immediately of loss or suspension of any such licenses, permits and/or certifications. Failure to maintain a required license, permit and/or certification may result in immediate termination of this Contract.

C.24 Material Misstatement/Misrepresentation
If during the course of the administration of this Contract, the County determines that Contractor has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, this Contract may be immediately terminated. If this Contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.

C.25 Mutual Covenants
The parties to this Contract mutually covenant to perform all of their obligations hereunder, to exercise all discretion and rights granted hereunder, and to give all consents in a reasonable manner consistent with the standards of “good faith” and “fair dealing”.

C.26 Nondisclosure
285
Revised 1/10/23 Page 7 of 26
Contractor shall hold as confidential and use reasonable care to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, confidential information that is either: (1) provided by the County to Contractor or an agent of Contractor or otherwise made available to Contractor or Contractor’s agent in connection with this Contract; or, (2) acquired, obtained, or learned by Contractor or an agent of Contractor in the performance of this Contract. For purposes of this provision, confidential information means any data, files, software, information or materials in oral, electronic, tangible or intangible form and however stored, compiled or memorialize and includes, but is not limited to, technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data.

C.27 Notice of Delays
Except as otherwise provided herein, when either party has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, that party shall, within twenty-four (24) hours, give notice thereof, including all relevant information with respect thereto, to the other party.

C.28 Ownership of Documents
All documents, data, products, graphics, computer programs and reports prepared by Contractor pursuant to the Contract shall be considered property of the County upon payment for services (and products, if applicable). All such items shall be delivered to County at the completion of work under the Contract, subject to the requirements of Section IV–Term of the Contract. Unless otherwise directed by County, Contractor may retain copies of such items.

C.29 RESERVED.

C.30 Air, Water Pollution Control, Safety and Health
Contractor shall comply with all air pollution control, water pollution, safety and health ordinances and statutes, which apply to the work performed pursuant to this Contract.

C.31 Records
Contractor shall maintain all records and books pertaining to the delivery of services under this Contract and demonstrate accountability for Contract performance. All records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of the Contract.

All records relating to the Contractor’s personnel, consultants, subcontractors, Services/Scope of Work and expenses pertaining to this Contract shall be kept in a generally acceptable accounting format. Records should include primary source documents. Fiscal records shall be kept in accordance with Generally Accepted Accounting Principles and must account for all funds, tangible assets, revenue and expenditures. Fiscal records must comply with the appropriate Office of Management and Budget (OMB) Circulars, which state the administrative requirements, cost principles and other standards for accountancy.

C.32 Relationship of the Parties
Nothing contained in this Contract shall be construed as creating a joint venture, partnership, or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the other Party hereto.

C.33 Release of Information
No news releases, advertisements, public announcements or photographs arising out of the Contract or Contractor’s relationship with County may be made or used without prior written approval of the County.
286
Revised 1/10/23 Page 8 of 26
C.34 Representation of the County
In the performance of this Contract, Contractor, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the San Bernardino County.

C.35 Strict Performance
Failure by a party to insist upon the strict performance of any of the provisions of this Contract by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Contract thereafter.

C.36 Subcontracting
Contractor shall obtain County’s written consent, which County may withhold in its sole discretion, before entering into Contracts with or otherwise engaging any subcontractors who may supply any part of the Services to County. At County’s request, Contractor shall provide information regarding the subcontractor’s qualifications and a listing of a subcontractor’s key personnel including, if requested by the County, resumes of proposed subcontractor personnel. Contractor shall remain directly responsible to County for its subcontractors and shall indemnify County for the actions or omissions of its subcontractors under the terms and conditions specified in Section G. All approved subcontractors shall be subject to the provisions of this Contract applicable to Contractor Personnel.

For any subcontractor, Contractor shall:

C.36.1 Be responsible for subcontractor compliance with the Contract and the subcontract terms and conditions; and
C.36.2 Ensure that the subcontractor follows County’s reporting formats and procedures as specified by County.

C.36.3 Include in the subcontractor’s subcontract substantially similar terms as are provided in Sections B. Contractor Responsibilities and C. General Contract Requirements.

Upon expiration or termination of this Contract for any reason, County will have the right to enter into direct Contracts with any of the Subcontractors. Contractor agrees that its arrangements with Subcontractors will not prohibit or restrict such Subcontractors from entering into direct Contracts with County.

C.37 Subpoena
In the event that a subpoena or other legal process commenced by a third party in any way concerning the Goods or Services provided under this Contract is served upon Contractor or County, such party agrees to notify the other party in the most expeditious fashion possible following receipt of such subpoena or other legal process. Contractor and County further agree to cooperate with the other party in any lawful effort by such other party to contest the legal validity of such subpoena or other legal process commenced by a third party as may be reasonably required and at the expense of the party to whom the legal process is directed, except as otherwise provided herein in connection with defense obligations by Contractor for County.

C.38 Termination for Convenience
The County and the Contractor each reserve the right to terminate the Contract, for any reason, with a thirty (30) day written notice of termination. Such termination may include all or part of the services described herein. Upon such termination, payment will be made to the Contractor for services rendered and expenses reasonably incurred prior to the effective date of termination.

Upon receipt of termination notice Contractor shall promptly discontinue services unless the notice directs otherwise. Contractor shall deliver promptly to County and transfer title (if necessary) all completed work, and work in progress, including drafts, documents, plans, forms, data, products, graphics, computer programs and reports.

County may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in County funding for the Contract activity or if for any 287
Revised 1/10/23 Page 9 of 26
reason the timely completion of the scope of work described in Section A or B under this Contract is rendered improbable, infeasible or impossible.

Upon Contract termination, Contractor shall immediately transfer to County all County Funds on hand at the time of expiration and any accounts receivable attributable to the use of County Funds.

C.39 Time of the Essence
Time is of the essence in performance of this Contract and of each of its provisions.

C.40 Venue
The parties acknowledge and agree that this Contract was entered into and intended to be performed in San Bernardino County, California. The parties agree that the venue of any action or claim brought by any party to this Contract will be the Superior Court of California, San Bernardino County, San Bernardino District. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning this Contract is brought by any third party and filed in another venue, the parties hereto agree to use their best efforts to obtain a change of venue to the Superior Court of California, San Bernardino County, San Bernardino District.

C.41 Conflict of Interest
Contractor shall make all reasonable efforts to ensure that no conflict of interest exists between its officers, employees, or subcontractors and the County. Contractor shall make a reasonable effort to prevent employees, Contractor, or members of governing bodies from using their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others such as those with whom they have family business, or other ties.

Officers, employees, and agents of cities, counties, districts, and other local agencies are subject to applicable conflict of interest codes and state law. In the event the County determines a conflict of interest situation exists, any increase in costs, associated with the conflict of interest situation, may be disallowed by the County and such conflict may constitute grounds for termination of the Contract. This provision shall not be construed to prohibit employment of persons with whom Contractor’s officers, employees, or agents have family, business, or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicant.

C.42 Former County Administrative Officials
Contractor agrees to provide, or has already provided information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor.

The information provided includes a list of former County administrative officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of Contractor. For purposes of this provision, “County administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, County Executive Officer or member of such officer’s staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

C.43 Disclosure of Criminal and Civil Procedures
The County reserves the right to request the information described herein from the Contractor.

Failure to provide the information may result in a termination of the Contract. The County also reserves the right to obtain the requested information by way of a background check performed by an investigative firm. The Contractor also may be requested to provide information to clarify initial responses. Negative information discovered may result in Contract termination.

Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees (as that term is defined herein), within the last ten years, has been indicted on or had charges brought against it or them (if still pending) or convicted of any crime 288
Revised 1/10/23 Page 10 of 26
or offense arising directly or indirectly from the conduct of the firm’s business, or whether the firm, or any of its partners, principals, members, associates or key employees, has within the last ten years, been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense involving financial misconduct or fraud. If the response is affirmative, the Contractor will be asked to describe any such indictments or charges (and the status thereof), convictions and the surrounding circumstances in detail.

In addition, the Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees, within the last ten years, has been the subject of legal proceedings as defined herein arising directly from the provision of services by the firm or those individuals. “Legal proceedings” means any civil actions filed in a court of competent jurisdiction, or any matters filed by an administrative or regulatory body with jurisdiction over the firm or the individuals. If the response is affirmative, the Contractor will be asked to describe any such legal proceedings (and the status and disposition thereof) and the surrounding circumstances in detail.

For purposes of this provision “key employees” includes any individuals providing direct service to the County. “Key employees” do not include clerical personnel providing service at the firm’s offices or locations.

C.44 Copyright
County shall have a royalty-free, non-exclusive and irrevocable license to publish, disclose, copy, translate, and otherwise use, copyright or patent, now and hereafter, all reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials or properties developed under this Contract including those covered by copyright, and reserves the right to authorize others to use or reproduce such material. All such materials developed under the terms of this Contract shall acknowledge the San Bernardino County as the funding agency and Contractor as the creator of the publication. No such materials, or properties produced in whole or in part under this Contract shall be subject to private use, copyright or patent right by Contractor in the United States or in any other country without the express written consent of County. Copies of all educational and training materials, curricula, audio/visual aids, printer material, and periodicals, assembled pursuant to this Contract must be filed with the County prior to publication.

C.45 Artwork, Proofs and Negatives
All artwork, proofs, and/or negatives in either print or digital format for anything produced under the terms of this Contract are the property of the County. These items must be returned to the County within ten (10) days, upon written notification to the Contractor. In the event of a failure to return the documents, the County is entitled to pursue any available legal remedies. In addition, the Contractor will be barred from all future solicitations, for a period of at least six (6) months.

C.46 Iran Contracting Act
IRAN CONTRACTING ACT OF 2010, Public Contract Code sections 2200 et seq. (Applicable for all Contracts of one million dollars ($1,000,000) or more). In accordance with Public Contract Code section 2204(a), the Contractor certifies that at the time the Contract is signed, the Contractor signing the Contract is not identified on a list created pursuant to subdivision (b) of Public Contract Code section 2203 as a person (as defined in Public Contract Code section 2202(e)) engaging in investment activities in Iran described in subdivision (a) of Public Contract Code section 2202.5, or as a person described in subdivision (b) of Public Contract Code section 2202.5, as applicable.

Contractors are cautioned that making a false certification may subject the Contractor to civil penalties, termination of existing contract, and ineligibility to bid on a contract for a period of three (3) years in accordance with Public Contract Code section 2205.

C.47 Prevailing Wage Laws
289
Revised 1/10/23 Page 11 of 26
By its execution of this Contract, Contractor certifies that it is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Section 1720 of the California Labor Code states in part: “For purposes of this paragraph, ‘construction’ includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction including, but not limited to, inspection and land surveying work…” If the Services/Scope of Work are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor will also adhere to any other applicable requirements, including but not limited to, those regarding the employment of apprentices, travel and subsistence pay, retention and inspection of payroll records, workers compensation and forfeiture of penalties prescribed in the Labor Code for violations. Contractor shall defend, indemnify and hold the County, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with Prevailing Wage Laws. See Attachment A, which is attached and incorporated by reference, for additional information regarding Prevailing Wage Laws. Contractor shall comply with all applicable terms and conditions in Attachment A. The applicable general prevailing wage determinations are on file with the County and are available to any interested party on request.

Contractor shall post a copy of the applicable prevailing wage determinations at the job site.

C.48 California Consumer Privacy Act
To the extent applicable, if Contractor is a business that collects the personal information of a consumer(s) in performing Services pursuant to this Contract, Contractor must comply with the provisions of the California Consumer Privacy Act (CCPA). (Cal. Civil Code §§1798.100, et seq.).

For purposes of this provision, “business,” “consumer,” and “personal information” shall have the same meanings as set forth at Civil Code section 1798.140. Contractor must contact the County immediately upon receipt of any request by a consumer submitted pursuant to the CCPA that requires any action on the part of the County, including but not limited to, providing a list of disclosures or deleting personal information. Contractor must not sell, market or otherwise disclose personal information of a consumer provided by the County unless specifically authorized pursuant to terms of this Contract. Contractor must immediately provide to the County any notice provided by a consumer to Contractor pursuant to Civil Code section 1798.150(b) alleging a violation of the CCPA, that involves personal information received or maintained pursuant to this Contract. Contractor must immediately notify the County if it receives a notice of violation from the California Attorney General pursuant to Civil Code section 1798.155(b).

D. TERM OF CONTRACT
The services to be provided by Contractor shall commence on October 8, 2024, and shall be completed by October 7, 2026 but may be terminated earlier in accordance with provisions of this Contract.

The County Chief Executive Officer, at the direction of the First District Supervisor, may extend the term of the Contract, in writing, to allow Contractor to complete all requirements in the Contract under the following conditions:
a. In aggregate all extensions do not exceed twelve (12) calendar months; b. Are specifically requested by Contractor;
c. Will not change the project goals or scope of services; d. Are in the best interests of County and Contractor in performing the scope of services under this Contract; and
e. Do not alter the amount of compensation under this Contract.

E. RESERVED.
290
Revised 1/10/23 Page 12 of 26
F. FISCAL PROVISIONS
F.1 The maximum amount of payment under this Contract shall not exceed $1,680,000 and shall be subject to availability of other funds to the County. The consideration to be paid to Contractor, as provided herein, shall be in full payment for all Contractor’s services and expenses incurred in the performance hereof, including travel and per diem.

F.2 Any costs in excess of the amount available in this section shall be the sole responsibility of Contractor. This condition however, does not preclude County from providing additional funding at its sole discretion. For the purpose of this Contract, County shall disburse compensation and monitor the Contractor’s performance in satisfying the scope of work obligations under the terms of this Contract.

Disbursement of funds to Contractor shall be made in one lump sum. Upon review/approval by County, County shall make payment to Contractor within thirty (30) working days after receipt of Contractor’s invoice or the resolution of any billing dispute. Contractor shall email County the Contractor’s invoice requesting one lump sum payment. The invoice(s) shall reflect the Entity Payable To Name and Address, Invoice Date, Invoice Number, Project Name, Contract Number, County-Issued Purchase Order (if applicable), the text “Final Invoice”, amount due, in a format acceptable to the County for services performed under this Contract. Contractor shall email invoice to County Administrative Office-Finance and Administration (County Finance) and shall include in the Subject Line: BOS – ENTITY NAME – PROJECT NAME – CONTRACT NUMBER – PO # [PURCHASE ORDER NUMBER]” (i.e. BOS-SAN BERNARDINO COUNTY-EDUCATION PROGRAM — 21-NNN – PO 4100NNNNNN).

Contractor shall submit a final expenditure report documented with “audit ready” supportive evidence of each expenditure and proof of payment until all funds have been justified 60 days after project completion. Documentation shall be submitted electronically, and Contractor shall supply hard copies upon request by County. Supportive evidence shall include, but is not limited to, copy of County’s approval email to Contractor, quotes, copy(ies) of purchase order, packing slips, a copy of the invoice submitted by Contractor requesting one lump sum payment from County, invoices paid by the Contractor for this project, proof of payment, etc., to County Finance. Email to County Finance shall include in the Subject Line: BOS – ENTITY NAME – PROJECT NAME – CONTRACT NUMBER – PO # [PURCHASE ORDER NUMBER]”-SUPPORTIVE DOCUMENTS.

F.3 Contractor shall accept all payments from County via electronic funds transfer (EFT) directly deposited into the Contractor’s designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments.

F.4 County is exempt from Federal excise taxes and no payment shall be made for any personal property taxes levied on Contractor or on any taxes levied on employee wages. The County shall only pay for any State or local sales or use taxes on the services rendered or equipment and/or parts supplied to the County pursuant to the Contract.

F.5 Costs for services under the terms of this Contract shall be incurred during the contract period except as approved by County. Contractor shall not use current year funds to pay prior or future year obligations.

F.6 Funds made available under this Contract shall not supplant any federal, state or any governmental funds intended for services of the same nature as this Contract. Contractor shall not claim reimbursement or payment from County for, or apply sums received from County with respect to that portion of its obligations that have been paid by another source of revenue.

Contractor agrees that it will not use funds received pursuant to this Contract, either directly or indirectly, as a contribution or compensation for purposes of obtaining funds from another revenue source without prior written approval of the County.
291
Revised 1/10/23 Page 13 of 26
F.7 Contractor shall adhere to the County’s Travel Management Policy (8-02 and 08-02SP1) when travel is pursuant to this Contract and for which reimbursement is sought from the County. In addition, Contractor is encouraged to utilize local transportation services, including but not limited to, the Ontario International Airport.

F.8 Contractor understands and agrees that any and all legal fees or costs associated with lawsuits concerning this Contract against the County shall be the Contractor’s sole expense and shall not be charged as a cost under this Contract.

F.9 If the Contractor does not use the County funds provided under this Contract to pay appropriate costs associated with the Scope of Services by the termination date of this Contract, the Contractor shall return the County funds, or any unused portion thereof, to the County in accordance with any directions issued by County staff, within 60 days of written demand for the return of the County funds.

G. INDEMNIFICATION AND INSURANCE REQUIREMENTS
G.1 Indemnification
The Contractor agrees to indemnify, defend (with counsel reasonably approved by County) and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the County on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The Contractor indemnification obligation applies to the County’s “active” as well as “passive” negligence but does not apply to the County’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

G.2 Additional Insured
All policies, except for Worker’s Compensation, Errors and Omissions and Professional Liability policies shall contain additional endorsements naming the County and its officers, employees, agents and volunteers as additional named insured with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85.

G.3 Waiver of Subrogation Rights
The Contractor shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors.

All general or auto liability insurance coverage provided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim.

The Contractor hereby waives all rights of subrogation against the County.

G.4 Policies Primary and Non-Contributory
All policies required herein are to be primary and non-contributory with any insurance or selfinsurance programs carried or administered by the County.

G.5 Severability of Interests
The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.

G.6 Proof of Coverage
292
Revised 1/10/23 Page 14 of 26
The Contractor shall furnish Certificates of Insurance to the County Department administering the Contract evidencing the insurance coverage at the time the Contract is executed, additional endorsements, as required shall be provided prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and Contractor shall maintain such insurance from the time Contractor commences performance of services hereunder until the completion of such services. Within fifteen (15) days of the commencement of this contract, the Contractor shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

G.7 Acceptability of Insurance Carrier
Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best” Insurance Guide rating of “A- VII”.

G.8 Deductibles and Self-Insured Retention
Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.

G.9 Failure to Procure Coverage
In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County payments to the Contractor will be reduced to pay for County purchased insurance.

G.10 Insurance Review
Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County’s risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Contractor agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County.

G.11 The Contractor agrees to provide insurance set forth in accordance with the requirements herein.

If the Contractor uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, the Contractor agrees to amend, supplement or endorse the existing coverage to do so.

Without in anyway affecting the indemnity herein provided and in addition thereto, the Contractor shall secure and maintain throughout the contract term the following types of insurance with limits as shown:
293
Revised 1/10/23 Page 15 of 26
G.11.1 Workers’ Compensation/Employer’s Liability – A program of Workers’ Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits covering all persons including volunteers providing services on behalf of the Contractor and all risks to such persons under this contract.

If Contractor has no employees, it may certify or warrant to the County that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code and the requirement for Workers’ Compensation coverage will be waived by the County’s Director of Risk Management.

With respect to Contractors that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers’ Compensation insurance.

G.11.2 Commercial/General Liability Insurance – The Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a combined single limit of not less than three million dollars ($3,000,000), per occurrence. The policy coverage shall include:
a. Premises operations and mobile equipment.
b. Products and completed operations.
c. Broad form property damage (including completed operations). d. Explosion, collapse and underground hazards.
e. Personal injury.
f. Contractual liability.

G.11.3 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than three million dollars ($3,000,000) for bodily injury and property damage, per occurrence.

If the Contractor is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.

If the Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

G.11.4 Umbrella Liability Insurance – An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a “dropdown” provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.

G.11.5 Continuing Products/Completed Operations Liability Insurance with a limit of not less than five million ($5,000,000) for each occurrence for at least three years following substantial completion of the work on projects over one million ($1,000,000).

G.11.6 Subcontractor Insurance Requirements. The Contractor agrees to require all parties or subcontractors, including architects or others it hires or contracts with related to the 294
Revised 1/10/23 Page 16 of 26
performance of this contract to provide insurance covering the contracted operations with the basic requirements identified in Section G, including indemnification and the insurance specifications for all contracts, including waiver of subrogation rights, and naming the County as an additional insured. The Contractor agrees to monitor and review all such coverage and assumes all responsibility ensuring that such coverage is provided as required here.

G.11.7 Course of Construction/Installation (Builder’s Risk) property insurance providing all risk, including theft coverage for all property and materials to be used on the project.

The insurance policy shall not have any coinsurance penalty.

H. RIGHT TO MONITOR AND AUDIT
H.1 The County, State and Federal government shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have absolute right to monitor the performance of Contractor in the delivery of services provided under this Contract. Contractor shall give full cooperation, in any auditing or monitoring conducted. Contractor shall cooperate with the County in the implementation, monitoring, and evaluation of this Contract and comply with any and all reporting requirements established by the County.

H.2 All records pertaining to services delivered and all fiscal, statistical and management books and records shall be available for examination and audit by County representatives for a period of three years after final payment under this Contract or until all pending County, State and Federal audits are completed, whichever is later.

I. CORRECTION OF PERFORMANCE DEFICIENCIES
I.1 Failure by Contractor to comply with any of the provisions, covenants, requirements or conditions of this Contract shall be a material breach of this Contract.

I.2 In the event of a non-cured breach, County may, at its sole discretion and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
a. Afford Contractor thereafter a time period within which to cure the breach, which period shall be established at the sole discretion of County; and/or b. Discontinue reimbursement to Contractor for and during the period in which Contractor is in breach, which reimbursement shall not be entitled to later recovery; and/or c. Withhold funds pending duration of the breach; and/or d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to Item “b” of this paragraph; and/or e. Terminate this Contract immediately and be relieved of the payment of any consideration to Contractor. In the event of such termination, the County may proceed with the work in any manner deemed proper by the County. The cost to the County shall be deducted from any sum due to the Contractor under this Contract and the balance, if any, shall be paid by the Contractor upon demand.

J. NOTICES
All written notices provided for in this Contract or which either party desires to give to the other shall be deemed fully given, when made in writing and either served personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:

San Bernardino County
CAO – Finance and Administration
385 N. Arrowhead Ave., Fourth Floor
San Bernardino, CA 92415
Attn: BOS Finance Analyst
City of Adelanto
11600 Air Expressway
Adelanto, CA 92301
Attn: Jessie Flores, City Manager
295
Revised 1/10/23 Page 17 of 26
Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.

K. ENTIRE AGREEMENT
This Contract, including all Exhibits and other attachments, which are attached hereto and incorporated by reference, and other documents incorporated herein, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Contract not expressly set forth herein are of no force or effect. This Contract is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein. Each party has carefully read this Contract and signs the same of its own free will.

L. CONTRACT EXECUTION
This Contract may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Contract.

The parties shall be entitled to sign and transmit an electronic signature of this Contract (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Contract upon request. 296
Revised 1/10/23 Page 18 of 26
IN WITNESS WHEREOF, the San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department Julie Surber, Principal Assistant County
Counsel
Date Date Date

SAN BERNARDINO COUNTY CITY OF ADELANTO
(Print or type name of corporation, company, contractor, etc.) By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: Name Jessie Flores
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title City Manager
Lynna Monell
Clerk of the Board of Supervisors
of the San Bernardino County
(Print or Type)
By Dated:

Deputy
Address 11600 Air Expressway
Adelanto, CA 92301
297
Revised 1/10/23 Page 19 of 26

ATTACHMENT A

PREVAILING WAGE REQUIREMENTS
A. All or a portion of the Scope of Work in the Contract requires the payment of prevailing wages and compliance with the following requirements:

1. Determination of Prevailing Rates:

Pursuant to Labor Code sections 1770, et seq., the County has obtained from the Director of the Department of Industrial Relations (DIR) pursuant to the California Labor Code, the general prevailing rates of per diem wages and the prevailing rates for holiday and overtime work in the locality in which the Scope of Work is to be performed. Copies of said rates are on file with the County, will be made available for inspection during regular business hours, may be included elsewhere in the specifications for the Scope of Work, and are also available online at www.dir.ca.gov. The wage rate for any classification not listed, but which may be required to execute the Scope of Work, shall be commensurate and in accord with specified rates for similar or comparable classifications for those performing similar or comparable duties. In accordance with Labor Code section 1773.2, the Contractor shall post, at appropriate and conspicuous locations on the job site, a schedule showing all applicable prevailing wage rates and shall comply with the requirements of Labor Code sections 1773, et seq.

2. Payment of Prevailing Rates
Each worker of the Contractor, or any subcontractor, engaged in the Scope of Work, shall be paid not less than the general prevailing wage rate, regardless of any contractual relationship which may be alleged to exist between the Contractor or any subcontractor, and such worker.

3. Prevailing Rate Penalty
The Contractor shall, as a penalty, forfeit two hundred dollars ($200.00) to the County for each calendar day or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of the DIR for such work or craft in which such worker is employed by the Contractor or by any subcontractor in connection with the Scope of Work. Pursuant to California Labor Code section 1775, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker by the Contractor.

4. Ineligible Contractors:

Pursuant to the provisions of Labor Code section 1777.1, the Labor Commissioner publishes and distributes a list of contractors ineligible to perform work as a contractor or subcontractor on a public works project. This list of debarred contractors is available from the DIR website at http://www.dir.ca.gov/Public-Works/PublicWorks.html.

Any contract entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the County. The Contractor shall be responsible for the payment of wages to workers as a debarred subcontractor who has been allowed to work on the Scope of Work.

5. Payroll Records:
a. Pursuant to California Labor Code section 1776, the Contractor and each subcontractor, shall keep accurate certified payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by them in connection with the Scope of Work.

The payroll records enumerated herein shall be verified by a written declaration made under penalty of perjury that the information contained in the payroll record is true and correct and that the Contractor or subcontractor has complied with the requirements of the California Labor Code sections 1771, 1811, and 1815 for any Scope of Work performed by his or her employees. The payroll records shall be available for inspection at all reasonable hours at the principal office of the Contractor on the following basis:
i. A certified copy of an employee's payroll record shall be made available for inspection or furnished to such employee or his/her authorized representative on request; ii. A certified copy of all payroll records shall be made available for inspection or furnished upon request to the County, the Division of Labor Standards Enforcement of the DIR; iii. A certified copy of payroll records shall be made available upon request to the public for inspection or copies thereof made; provided, however, that a request by the public shall be made through either the County or the Division of Labor Standards Enforcement. If the requested payroll records have not been previously provided to the County or the Division of Labor Standards Enforcement, the requesting party shall, prior to being provided the records, reimburse the cost of preparation by the Contractor, subcontractor and the entity through which the request was made; the public shall not be given access to such records at the principal office of the Contractor; 298
Revised 1/10/23 Page 20 of 26
iv. The Contractor shall file a certified copy of the payroll records with the entity that requested such records within ten (10) days after receipt of a written request; and v. Copies provided to the public, by the County or the Division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual's name, address and social security number. The name and address of the Contractor or any subcontractor, performing a part of the Scope of Work shall not be marked or obliterated. The Contractor shall inform the County of the location of payroll records, including the street address, city and county and shall, within five (5) working days, provide a notice of a change of location and address. b. The Contractor shall have ten (10) days from receipt of the written notice specifying in what respects the Contractor must comply with the above requirements. In the event Contractor does not comply with the requirements of this section within the ten (10) day period, the Contractor shall, as a penalty to the County, forfeit one-hundred dollars ($100.00) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Labor Standards Enforcement, such penalty shall be withheld from any portion of the payments then due or to become due to the Contractor.

6. Limits on Hours of Work:

Pursuant to California Labor Code section 1810, eight (8) hours of labor shall constitute a legal day's work.

Pursuant to California Labor Code section 1811, the time of service of any worker employed at any time by the Contractor or by a subcontractor, upon the Scope of Work or upon any part of the Scope of Work, is limited and restricted to eight (8) hours during any one calendar day and forty (40) hours during any one calendar week, except as provided for under Labor Code section 1815. Notwithstanding the foregoing provisions, work performed by employees of Contractor or any subcontractor, in excess of eight (8) hours per day and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1½) times the basic rate of pay.

7. Penalty for Excess Hours:

The Contractor shall pay to the County a penalty of twenty-five dollars ($25.00) for each worker employed on the Scope of Work by the Contractor or any subcontractor, for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any calendar day and forty (40) hours in any one calendar week, in violation of the provisions of the California Labor Code, unless compensation to the worker so employed by the Contractor is not less than one and one-half (1½) times the basic rate of pay for all hours worked in excess of eight (8) hours per day.

8. Senate Bill 854 (Chapter 28, Statutes of 2014) and Senate Bill 96 (Chapter 28, Statutes of 2017) Requirements:
a. Contractor shall comply with Senate Bill 854 and Senate Bill 96. The requirements include, but are not limited to, the following:
i. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the DIR pursuant to Labor Code section 1725.5, with limited exceptions from this requirements for bid purposes only as allowed under Labor Code section 1771.1(a). ii. No contractor or subcontractor may be awarded a contract for public work or perform work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. iii. This project is subject to compliance monitoring and enforcement by the DIR. iv. As required by the DIR, Contractor is required to post job site notices, as prescribed by regulation, regarding compliance monitoring and enforcement by the DIR. v. Contractors and all subcontractors must submit certified payroll records online to the Labor Commissioner for all public works projects.
1) The certified payroll must be submitted at least monthly to the Labor Commissioner. 2) The County reserves the right to require Contractor and all subcontractors to submit certified payroll records more frequently than monthly to the Labor Commissioner. 3) The certified payroll records must be in a format prescribed by the Labor Commissioner. vi. Registration with the DIR and the submission of certified payroll records to the Labor Commissioner are not required if the public works project is $25,000 or less when the project is for construction, alteration, demolition, installation or repair work, or if the public works project is $15,000 or less when the project is for maintenance work.
b. Labor Code section 1725.5 states the following:
“A contractor shall be registered pursuant to this section to be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any public work contract that is subject to the requirements of this chapter. For the purposes of this section, “contractor” includes a subcontractor as defined by Section 1722.1. 299
Revised 1/10/23 Page 21 of 26
(a) To qualify for registration under this section, a contractor shall do all of the following:
(1) (A) Register with the Department of Industrial Relations in the manner prescribed by the department and pay an initial nonrefundable application fee of four hundred dollars ($400) to qualify for registration under this section and an annual renewal fee on or before July 1 of each year thereafter. The annual renewal fee shall be in a uniform amount set by the Director of Industrial Relations, and the initial registration and renewal fees may be adjusted no more than annually by the director to support the costs specified in Section 1771.3.
(B) Beginning June 1, 2019, a contractor may register or renew according to this subdivision in annual increments up to three years from the date of registration. Contractors who wish to do so will be required to prepay the applicable nonrefundable application or renewal fees to qualify for the number of years for which they wish to preregister.
(2) Provide evidence, disclosures, or releases as are necessary to establish all of the following:
(A) Workers' compensation coverage that meets the requirements of Division 4 (commencing with Section 3200) and includes sufficient coverage for any worker whom the contractor employs to perform work that is subject to prevailing wage requirements other than a contractor who is separately registered under this section. Coverage may be evidenced by a current and valid certificate of workers' compensation insurance or certification of self-insurance required under Section 7125 of the Business and Professions Code. (B) If applicable, the contractor is licensed in accordance with Chapter 9 (commencing with Section 7000) of the Business and Professions Code.
(C) The contractor does not have any delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. However, for purposes of this paragraph, the contractor shall not be disqualified for any judgment, order, or determination that is under appeal, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means. (D) The contractor is not currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works. (E) The contractor has not bid on a public works contract, been listed in a bid proposal, or engaged in the performance of a contract for public works without being lawfully registered in accordance with this section, within the preceding 12 months or since the effective date of the requirements set forth in subdivision (e), whichever is earlier. If a contractor is found to be in violation of the requirements of this paragraph, the period of disqualification shall be waived if both of the following are true:
(i) The contractor has not previously been found to be in violation of the requirements of this paragraph within the preceding 12 months.
(ii) The contractor pays an additional nonrefundable penalty registration fee of two thousand dollars ($2,000).
(b) Fees received pursuant to this section shall be deposited in the State Public Works Enforcement Fund established by Section 1771.3 and shall be used only for the purposes specified in that section. (c) A contractor who fails to pay the renewal fee required under paragraph (1) of subdivision (a) on or before the expiration of any prior period of registration shall be prohibited from bidding on or engaging in the performance of any contract for public work until once again registered pursuant to this section. If the failure to pay the renewal fee was inadvertent, the contractor may renew its registration retroactively by paying an additional nonrefundable penalty renewal fee equal to the amount of the renewal fee within 90 days of the due date of the renewal fee.
(d) If, after a body awarding a contract accepts the contractor's bid or awards the contract, the work covered by the bid or contract is determined to be a public work to which Section 1771 applies, either as the result of a determination by the director pursuant to Section 1773.5 or a court decision, the requirements of this section shall not apply, subject to the following requirements:
(1) The body that awarded the contract failed, in the bid specification or in the contract documents, to identify as a public work that portion of the work that the determination or decision subsequently classifies as a public work.
(2) Within 20 days following service of notice on the awarding body of a determination by the Director of Industrial Relations pursuant to Section 1773.5 or a decision by a court that the contract was for public work as defined in this chapter, the contractor and any subcontractors are registered under this section or are replaced by a contractor or subcontractors who are registered under this section. 300
Revised 1/10/23 Page 22 of 26
(3) The requirements of this section shall apply prospectively only to any subsequent bid, bid proposal, contract, or work performed after the awarding body is served with notice of the determination or decision referred to in paragraph (2).
(e) The requirements of this section shall apply to any bid proposal submitted on or after March 1, 2015, to any contract for public work, as defined in this chapter, executed on or after April 1, 2015, and to any work performed under a contract for public work on or after January 1, 2018, regardless of when the contract for public work was executed.
(f) This section does not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.”
c. Labor Code section 1771.1 states the following:
“(a) A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
(b) Notice of the requirement described in subdivision (a) shall be included in all bid invitations and public works contracts, and a bid shall not be accepted nor any contract or subcontract entered into without proof of the contractor or subcontractor's current registration to perform public work pursuant to Section 1725.5. (c) An inadvertent error in listing a subcontractor who is not registered pursuant to Section 1725.5 in a bid proposal shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive, provided that any of the following apply:
(1) The subcontractor is registered prior to the bid opening. (2) Within 24 hours after the bid opening, the subcontractor is registered and has paid the penalty registration fee specified in subparagraph (E) of paragraph (2) of subdivision (a) of Section 1725.5. (3) The subcontractor is replaced by another registered subcontractor pursuant to Section 4107 of the Public Contract Code.
(d) Failure by a subcontractor to be registered to perform public work as required by subdivision (a) shall be grounds under Section 4107 of the Public Contract Code for the contractor, with the consent of the awarding authority, to substitute a subcontractor who is registered to perform public work pursuant to Section 1725.5 in place of the unregistered subcontractor. (e) The department shall maintain on its Internet Web site a list of contractors who are currently registered to perform public work pursuant to Section 1725.5.
(f) A contract entered into with any contractor or subcontractor in violation of subdivision (a) shall be subject to cancellation, provided that a contract for public work shall not be unlawful, void, or voidable solely due to the failure of the awarding body, contractor, or any subcontractor to comply with the requirements of Section 1725.5 or this section.
(g) If the Labor Commissioner or his or her designee determines that a contractor or subcontractor engaged in the performance of any public work contract without having been registered in accordance with this section, the contractor or subcontractor shall forfeit, as a civil penalty to the state, one hundred dollars ($100) for each day of work performed in violation of the registration requirement, not to exceed an aggregate penalty of eight thousand dollars ($8,000) in addition to any penalty registration fee assessed pursuant to clause (ii) of subparagraph (E) of paragraph (2) of subdivision (a) of Section 1725.5. (h)(1) In addition to, or in lieu of, any other penalty or sanction authorized pursuant to this chapter, a higher tiered public works contractor or subcontractor who is found to have entered into a subcontract with an unregistered lower tier subcontractor to perform any public work in violation of the requirements of Section 1725.5 or this section shall be subject to forfeiture, as a civil penalty to the state, of one hundred dollars ($100) for each day the unregistered lower tier subcontractor performs work in violation of the registration requirement, not to exceed an aggregate penalty of ten thousand dollars ($10,000). (2) The Labor Commissioner shall use the same standards specified in subparagraph (A) of paragraph (2) of subdivision (a) of Section 1775 when determining the severity of the violation and what penalty to assess, and may waive the penalty for a first time violation that was unintentional and did not hinder the Labor Commissioner’s ability to monitor and enforce compliance with the requirements of this chapter. (3) A higher tiered public works contractor or subcontractor shall not be liable for penalties assessed pursuant to paragraph (1) if the lower tier subcontractor’s performance is in violation of the requirements of Section 1725.5 due to the revocation of a previously approved registration. 301
Revised 1/10/23 Page 23 of 26
(4) A subcontractor shall not be liable for any penalties assessed against a higher tiered public works contractor or subcontractor pursuant to paragraph (1). A higher tiered public works contractor or subcontractor may not require a lower tiered subcontractor to indemnity or otherwise be liable for any penalties pursuant to paragraph (1).
(i) The Labor Commissioner or his or her designee shall issue a civil wage and penalty assessment, in accordance with the provisions of Section 1741, upon determination of penalties pursuant to subdivision (g) and subparagraph (B) of paragraph (1) of subdivision (h). Review of a civil wage and penalty assessment issued under this subdivision may be requested in accordance with the provisions of Section 1742. The regulations of the Director of Industrial Relations, which govern proceedings for review of civil wage and penalty assessments and the withholding of contract payments under Article 1 (commencing with Section 1720) and Article 2 (commencing with Section 1770), shall apply. (j)(1) Where a contractor or subcontractor engages in the performance of any public work contract without having been registered in violation of the requirements of Section 1725.5 or this section, the Labor Commissioner shall issue and serve a stop order prohibiting the use of the unregistered contractor or the unregistered subcontractor on all public works until the unregistered contractor or unregistered subcontractor is registered. The stop order shall not apply to work by registered contractors or subcontractors on the public work.
(2) A stop order may be personally served upon the contractor or subcontractor by either of the following methods:
(A) Manual delivery of the order to the contractor or subcontractor personally. (B) Leaving signed copies of the order with the person who is apparently in charge at the site of the public work and by thereafter mailing copies of the order by first class mail, postage prepaid to the contractor or subcontractor at one of the following:
(i) The address of the contractor or subcontractor on file with either the Secretary of State or the Contractors’ State License Board.
(ii) If the contractor or subcontractor has no address on file with the Secretary of State or the Contractors’ State License Board, the address of the site of the public work. (3) The stop order shall be effective immediately upon service and shall be subject to appeal by the party contracting with the unregistered contractor or subcontractor, by the unregistered contractor or subcontractor, or both. The appeal, hearing, and any further review of the hearing decision shall be governed by the procedures, time limits, and other requirements specified in subdivision (a) of Section 238.1.
(4) Any employee of an unregistered contractor or subcontractor who is affected by a work stoppage ordered by the commissioner pursuant to this subdivision shall be paid at his or her regular hourly prevailing wage rate by that employer for any hours the employee would have worked but for the work stoppage, not to exceed 10 days.
(k) Failure of a contractor or subcontractor, owner, director, officer, or managing agent of the contractor or subcontractor to observe a stop order issued and served upon him or her pursuant to subdivision (j) is guilty of a misdemeanor punishable by imprisonment in county jail not exceeding 60 days or by a fine not exceeding ten thousand dollars ($10,000), or both.
(l) This section shall apply to any bid proposal submitted on or after March 1, 2015, and any contract for public work entered into on or after April 1, 2015. This section shall also apply to the performance of any public work, as defined in this chapter, on or after January 1, 2018, regardless of when the contract for public work was entered.
(m) Penalties received pursuant to this section shall be deposited in the State Public Works Enforcement Fund established by Section 1771.3 and shall be used only for the purposes specified in that section. (n) This section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.”
d. Labor Code section 1771.4 states the following:
“a) All of the following are applicable to all public works projects that are otherwise subject to the requirements of this chapter:
(1) The call for bids and contract documents shall specify that the project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. (2) The awarding body shall post or require the prime contractor to post job site notices, as prescribed by regulation.
(3) Each contractor and subcontractor shall furnish the records specified in Section 1776 directly to the Labor Commissioner, in the following manner:
302
Revised 1/10/23 Page 24 of 26
(A) At least monthly or more frequently if specified in the contract with the awarding body. (B) In a format prescribed by the Labor Commissioner.
(4) If the contractor or subcontractor is not registered pursuant to Section 1725.5 and is performing work on a project for which registration is not required because of subdivision (f) of Section 1725.5, the unregistered contractor or subcontractor is not required to furnish the records specified in Section 1776 directly to the Labor Commissioner but shall retain the records specified in Section 1776 for at least three years after completion of the work.
(5) The department shall undertake those activities it deems necessary to monitor and enforce compliance with prevailing wage requirements.
(b) The Labor Commissioner may exempt a public works project from compliance with all or part of the requirements of subdivision (a) if either of the following occurs:
(1) The awarding body has enforced an approved labor compliance program, as defined in Section 1771.5, on all public works projects under its authority, except those deemed exempt pursuant to subdivision (a) of Section 1771.5, continuously since December 31, 2011.
(2) The awarding body has entered into a collective bargaining agreement that binds all contractors performing work on the project and that includes a mechanism for resolving disputes about the payment of wages.
(c) The requirements of paragraph (1) of subdivision (a) shall only apply to contracts for public works projects awarded on or after January 1, 2015.
(d) The requirements of paragraph (3) of subdivision (a) shall apply to all contracts for public work, whether new or ongoing, on or after January 1, 2016.”
B. STATE PUBLIC WORKS APPRENTICESHIP REQUIREMENTS

1. State Public Works Apprenticeship Requirements:
a. The Contractor is responsible for compliance with Labor Code section 1777.5 and the California Code of Regulations, title 8, sections 230 – 230.2 for all apprenticeable occupations (denoted with “#” symbol next to craft name in DIR Prevailing Wage Determination), whether employed by the Contractor, subcontractor, vendor or consultant. Included in these requirements is (1) the Contractor’s requirement to provide notification (i.e. DAS-140) to the appropriate apprenticeship committees; (2) pay training fund contributions for each apprenticeable hour employed on the Contract; and (3) utilize apprentices in a minimum ratio of not less than one apprentice hour for each five journeyman hours by completion of Contract work (unless an exception is granted in accordance with Labor Code section 1777.5) or request for the dispatch of apprentices.
b. Any apprentices employed to perform any of the Scope of Work shall be paid the standard wage to apprentices under the regulations of the craft or trade for which such apprentice is employed, and such individual shall be employed only for the work of the craft or trade to which such individual is registered.

Only apprentices, as defined in California Labor Code section 3077, who are in training under apprenticeship standards and written apprenticeship agreements under California Labor Code sections 3070 et seq. are eligible to be employed for the Scope of Work. The employment and training of each apprentice shall be in accordance with the provisions of the apprenticeship standards and apprentice agreements under which such apprentice is training.

2. Compliance with California Labor Code section 1777.5 requires all public works contractors to:
a. Submit Contract Award Information (DAS-140):
i. Although there are a few exemptions (identified below), all Contractors, regardless of union affiliation, must submit contract award information when performing on a California public works project.
ii. The DAS-140 is a notification “announcement” of the Contractor’s participation on a public works project—it is not a request for the dispatch of an apprentice. iii. Contractors shall submit the contract award information (you may use form DAS 140) within 10 days of the execution of the prime contract or subcontract, but in no event later than the first day in which the Contractor has workers employed on the public work. iv. Contractors who are already approved to train apprentices (i.e. check “Box 1” on the DAS-140) shall only be required to submit the form to their approved program. v. Contractors who are NOT approved to train apprentices (i.e. those that check either “Box 2” or “Box 3” on the DAS-140) shall submit the DAS-140 TO EACH of the apprenticeship program sponsors in the area of your public works project. For a listing of apprenticeship programs see 303
Revised 1/10/23 Page 25 of 26
http://www.dir.ca.gov/Databases/das/pwaddrstart.asp.
b. Employ Registered Apprentices
i. Labor Code section 1777.5 requires that a contractor performing work in an “apprenticeable” craft must employ one (1) hour of apprentice work for every five (5) hours performed by a journeyman.

This ratio shall be met prior to the Contractor’s completion of work on the project. “Apprenticeable” crafts are denoted with a pound symbol “#” in front of the craft name on the prevailing wage determination.
ii. All Contractors who do not fall within an exemption category (see below) must request for dispatch of an apprentice from an apprenticeship program (for each apprenticeable craft or trade) by giving the program actual notice of at least 72 hours (business days only) before the date on which apprentices are required.
iii. Contractors may use the “DAS-142” form for making a request for the dispatch of an apprentice. iv. Contractors who are participating in an approved apprenticeship training program and who did not receive sufficient number of apprentices from their initial request must request dispatch of apprentices from ALL OTHER apprenticeship committees in the project area in order to fulfill this requirement.
v. Contractor should maintain and submit proof (when requested) of its DAS-142 submittal to the apprenticeship committees (e.g. fax transmittal confirmation). A Contractor has met its requirement to employ apprentices only after it has successfully made a dispatch request to all apprenticeship programs in the project area.
vi. Only “registered” apprentices may be paid the prevailing apprentice rates and must, at all times work under the supervision of a Journeyman (Cal. Code Regs., tit 8, § 230.1). c. Make Training Fund Contributions
i. Contractors performing in apprenticeable crafts on public works projects, must make training fund contributions in the amount established in the prevailing wage rate publication for journeymen and apprentices.
ii. Contractors may use the “CAC-2” form for submittal of their training fund contributions. iii. Contractors who do not submit their training fund contributions to an approved apprenticeship training program must submit their contributions to the California Apprenticeship Council (CAC), PO Box 420603, San Francisco, CA 94142-0603.
iv. Training fund contributions to the CAC are due and payable on the 15th day of the month for work performed during the preceding month.
v. The “training” contribution amount identified on the prevailing wage determination shall not be paid to the worker, unless the worker falls within one of the exemption categories listed below.

3. Exemptions to Apprenticeship Requirements:
a. The following are exempt from having to comply with California apprenticeship requirements. These types of contractors do not need to submit a DAS-140, DAS-142, make training fund contributions, or utilize apprentices:
i. When the Contractor holds a sole proprietor license (“Owner-Operator”) and no workers were employed by the Contractor. In other words, the contractor performed the entire work from start to finish and worked alone.
ii. Contractors performing in non-apprenticeable crafts. “Apprenticeable” crafts are denoted with a pound symbol “#” in front of the craft name on the prevailing wage determination. iii. When the Contractor has a direct contract with the Public Agency that is under $30,000. iv. When the project is 100% federally-funded and the funding of the project does not contain any city, county, and/or state monies (unless the project is administered by a state agency in which case the apprenticeship requirements apply).
v. When the project is a private project not covered by the definition of public works as found in Labor Code section 1720.

4. Exemption from Apprenticeship Rations:
a. The Joint Apprenticeship Committee shall have the discretion to grant a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting the Contractor from the 1-to-5 ratio set forth in this Section when it finds that any one of the following conditions are met:
i. Unemployment for the previous three-month period in such area exceeds an average of fifteen percent (15%); or
ii. The number of apprentices in training in such area exceeds a ratio of 1-to-5 in relation to journeymen; or
304
Revised 1/10/23 Page 26 of 26
iii. The Apprenticeable Craft or Trade is replacing at least one-thirtieth (1/30) of its journeymen annually through apprenticeship training, either on a statewide basis or on a local basis; or iv. If assignment of an apprentice to any work performed under the Contract Documents would create a condition which would jeopardize such apprentice's life or the life, safety or property of fellow employees or the public at large, or if the specific task to which the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman. b. When such exemptions from the 1-to-5 ratio between apprentices and journeymen are granted to an organization which represents contractors in a specific trade on a local or statewide basis, the member contractors will not be required to submit individual applications for approval to local Joint Apprenticeship Committees, provided they are already covered by the local apprenticeship standards.

5. Contractor’s Compliance:
a. The responsibility of compliance with this Section for all Apprenticeable Trades or Crafts is solely and exclusively that of the Contractor. All decisions of the Joint Apprenticeship Committee(s) under this Section are subject to the provisions of California Labor Code section 3081 and penalties are pursuant to Labor Code section 1777.7 and the determination of the Labor Commissioner. 305

CITY COUNCIL AGENDA REPORT
| A D E L A N T O , C A L I F O R N I A 9 2 3 0 1
STAFF RECOMMENDATION:

Staff recommends that City Council review and ratify Warrant Demand Schedule 24/25-03-02.

1. City of Adelanto Check Warrant No. 150708 through 150740 in the total amount of $217,986.76.

2. City of Adelanto EFT No. 2459 through 2618 in the total amount of $2,629,098.30.

BACKGROUND:

All payments have been reviewed in accordance with policies for processing payments and expenditures.

FISCAL IMPACT:

Summary of Payments issued:

Total Number of Payments: 193
Total Amount of Payments: $2,847,085.06
ATTACHMENTS:

1. Payment Check Register – Check No. 150708 through 150740

2. Payment EFT Register – EFT No. 2459 through 2618
DATE: September 25, 2024
TO: Honorable Mayor and City Council Members
FROM: Jessie Flores, City Manager
BY: Finance Department
SUBJECT: WARRANT DEMAND SCHEDULE 24/25-03-02
306
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
04000013-01 - CITY OF ADELANTO GENERAL CHKG
Check
150708 08/26/2024 Reconciled 08/31/2024 Accounts Payable CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC.
$178.62 $178.62 $0.00
Invoice Date Description Amount
9085-1040133 09/14/2023 54W Lamp $178.62
150709 08/29/2024 Open Accounts Payable JOEL ALAS $250.00 Invoice Date Description Amount
08272024 08/27/2024 Boot and Safety Supplies Reimbursement $250.00 150710 08/29/2024 Open Accounts Payable MANUFACTURING ALL DREAMS

STUDIOS, ARLEY ARSINEDA
$2,000.00
Invoice Date Description Amount
521 08/01/2024 Professional Services Rendered through August 2024 $2,000.00 150711 08/29/2024 Open Accounts Payable MARY MANZO $1,724.70 Invoice Date Description Amount
151 08/28/2024 Janitorial Services: 08/16/24-08/31/24 $1,724.70 150712 08/29/2024 Open Accounts Payable VICTORVILLE WARRIORS YOUTH

ORGANIZATION
$10,000.00
Invoice Date Description Amount
08292024 08/29/2024 Shared Revenue for Firework Stand $10,000.00 150713 09/05/2024 Open Utility Management
Refund
CARREON or BELEN MORENO,
FELIPE
$92.73
Account Type Account Number Description Transaction Date Transaction Type R1NG 10013993-001 DEPOSIT REFUND FOR

CLOSED ACCT
08/27/2024 MISC
150714 09/05/2024 Open Utility Management
Refund
CARUSO, MIKE $927.25
Account Type Account Number Description Transaction Date Transaction Type DV 20229111-003 DEPOSIT REFUND FOR

INACTIVE ACCOUNT
08/26/2024 REFUND ADJUSTMENT
150715 09/05/2024 Open Utility Management
Refund
LUU , TO , VAN $167.90
Account Type Account Number Description Transaction Date Transaction Type R1NG 80007824-007 DEPOSIT REFUND FOR

INACTIVE ACCOUNT
08/27/2024 MISC
150716 09/05/2024 Open Utility Management
Refund
MENDOZA, RUTH $314.92
Account Type Account Number Description Transaction Date Transaction Type LINOD 60012012-003 DEPOSIT REFUND FOR

EXCELLENT PAYMENT
HISTORY FOR 12

CONSECUTIVE MONTHS
08/29/2024 REFUND ADJUSTMENT
150717 09/05/2024 Open Utility Management
Refund
OPENDOOR LABS, INC. $254.82
Account Type Account Number Description Transaction Date Transaction Type R1NG 00013378-002 DEPOSIT REFUND FOR

CLOSED ACCT
08/26/2024 MISC
user: Anna Mosqueda AP Pages: 1 of 4 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 307
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
150718 09/05/2024 Open Utility Management
Refund
OPENDOOR LABS, INC. $208.75
Account Type Account Number Description Transaction Date Transaction Type R1NG 20016786-005 DEPOSIT REFUND FOR

INACTIVE ACCOUNT
08/27/2024 MISC
150719 09/05/2024 Open Utility Management
Refund
ROBINSON, MELANETTE $60.61
150720 09/05/2024 Open Utility Management
Refund
TRIPLETT, WILLIE $168.71
150721 09/05/2024 Open Utility Management
Refund
VALENZUELA, MELANIE $329.47
Account Type Account Number Description Transaction Date Transaction Type R2N 20230211-002 DEPOSIT REFUND FOR

EXCELLENT PAYMENT
HISTORY FOR 12

CONSECUTIVE MONTHS
09/04/2024 REFUND ADJUSTMENT
150722 09/06/2024 Open Accounts Payable US BANK TRUST N.A. $19,874.00 Invoice Date Description Amount
7203864 01/25/2024 APUA Fixed Rate Revenue Bond 2014 Series A $2,120.00 7203881 01/25/2024 APUA Fixed Rate Revenue Bonds 2017 Series A & B $5,000.00 7269039 03/25/2024 Revenue Bonds 1995 Series B $2,726.00 7269038 03/25/2024 Local Agency Subordinated Revenue Bonds 1995 Series
$1,908.00
7169456 12/22/2023 Adelanto Improvement Project 3 2007 Tax Allocation Bonds
$2,120.00
7169472 12/22/2023 CFD NO 2006-2 Improvement Area 1 $3,000.00 7169473 12/22/2023 CFD NO 2006-2 Improvement Area 2 $3,000.00 150723 09/11/2024 Open Accounts Payable FLORES, JESSIE $352.00 Invoice Date Description Amount
08282024 08/28/2024 Per Diem: ICMA Conference in Pittsburgh, PA $352.00 150724 09/11/2024 Open Accounts Payable JAMES C HIRSCH AICP, ASSOC AIA CORP
$23,025.00
Invoice Date Description Amount
2024-8 08/30/2024 Professional Services Rendered through August 2024 $23,025.00 150725 09/11/2024 Open Accounts Payable MARY MANZO $1,724.70 Invoice Date Description Amount
152 09/10/2024 Janitorial Services: 09/01/24-09/15/24 $1,724.70 150726 09/12/2024 Open Utility Management
Refund
ALOFAITULI, MILIELA $199.30
Account Type Account Number Description Transaction Date Transaction Type R1NG 00016159-002 DEPOSIT REFUND FOR

IANCTIVE ACCOUNT
09/12/2024 MISC
150727 09/12/2024 Open Utility Management
Refund
CA DREAM REALTY $150.04
Account Type Account Number Description Transaction Date Transaction Type RESIDENTIAL 10003064-008 DEPOSIT REFUND FOR

CLOSED ACCOUNT
09/05/2024 MISC
user: Anna Mosqueda AP Pages: 2 of 4 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 308
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
150728 09/12/2024 Open Utility Management
Refund
EZEOBA LLC $231.38
Account Type Account Number Description Transaction Date Transaction Type R1NG 40001611-011 DEPOSIT REFUND FOR

CLOSED ACCT
09/10/2024 MISC
150729 09/12/2024 Open Utility Management
Refund
FRAELICH, HARRIETTA ANN $60.68
Account Type Account Number Description Transaction Date Transaction Type RESIDENTIAL 40013221-001 DEPOSIT REFUND FOR

CLOSED ACCT
09/10/2024 MISC
150730 09/12/2024 Open Utility Management
Refund
FULLER, MORGAN $177.84
Account Type Account Number Description Transaction Date Transaction Type R1NG 11009063-006 DEPOSIT REFUND FOR

CLOSED ACCT
09/05/2024 MISC
150731 09/12/2024 Open Utility Management
Refund
GODOY, DOLORES $7.76
Account Type Account Number Description Transaction Date Transaction Type R1NG 80009137-006 DEPOSIT REFUND FOR

CLOSED ACCT
09/09/2024 MISC
150732 09/12/2024 Open Utility Management
Refund
GREAM, LAVONDA $46.79
Account Type Account Number Description Transaction Date Transaction Type RESIDENTIAL 60001248-002 DEPOSIT REFUND FOR

CLOSED ACCT
09/10/2024 MISC
150733 09/12/2024 Open Utility Management
Refund
HARO, GUADENCIO $391.96
Account Type Account Number Description Transaction Date Transaction Type R1NG 30016068-002 DEPOSIT REFUND FOR

CLOSED ACCT
09/10/2024 MISC
150734 09/12/2024 Open Utility Management
Refund
LLAMAS, MELINA $72.16
Account Type Account Number Description Transaction Date Transaction Type R1NG 20016528-002 DEPOSIT REFUND FOR

IANCTIVE ACCOUNT
09/12/2024 MISC
150735 09/12/2024 Open Utility Management
Refund
OLSON, MELANIE $11.58
Account Type Account Number Description Transaction Date Transaction Type RESIDENTIAL 80004025-002 DEPOSIT REFUND FOR

CLOSED ACCT
09/10/2024 MISC
150736 09/12/2024 Open Utility Management
Refund
OPENDOOR PROPERTY LLC $249.60
Account Type Account Number Description Transaction Date Transaction Type RESIDENTIAL 40011199-003 DEPOSIT REFUND FOR

CLOSED ACCT
09/10/2024 MISC
user: Anna Mosqueda AP Pages: 3 of 4 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 309
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
150737 09/12/2024 Open Utility Management
Refund

PACIFICA CONSOLIDATED ASSETS
LLC
$177.44
Account Type Account Number Description Transaction Date Transaction Type RESIDENTIAL 80003067-007 DEPOSIT REFUND FOR

CLOSED ACCT
09/10/2024 MISC
150738 09/12/2024 Open Utility Management
Refund
ZISSLER, JUDI $54.71
Account Type Account Number Description Transaction Date Transaction Type RESIDENTIAL 50003403-001 DEPOSIT REFUND FOR

CLOSED ACCT
09/05/2024 MISC
150739 09/19/2024 Open Accounts Payable KEC ENGINEERS, INC. $139,501.34 Invoice Date Description Amount
500274 09/11/2024 Plan Check Supporting Services 08/01/24-09/03/24 $82,721.34 500273 09/02/2024 Professional Services Rendered through August 2024 $56,780.00 150740 09/19/2024 Open Accounts Payable PREVAIL FARMS DBA HANNA'S

NURSERY N FEED
$15,000.00
Invoice Date Description Amount
389262 09/01/2024 Weed Removal & Cleaning for the Month of August 2024
$15,000.00
Type Check Totals: 33 Transactions $217,986.76 $178.62 $0.00 04000013-01 - CITY OF ADELANTO GENERAL CHKG Totals
Checks Status Count Transaction Amount Reconciled Amount Open 32 $217,808.14 $0.00
Reconciled 1 $178.62 $178.62
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 33 $217,986.76 $178.62
All Status Count Transaction Amount Reconciled Amount
Open 32 $217,808.14 $0.00
Reconciled 1 $178.62 $178.62
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 33 $217,986.76 $178.62
Grand Totals:

Checks Status Count Transaction Amount Reconciled Amount Open 32 $217,808.14 $0.00
Reconciled 1 $178.62 $178.62
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 33 $217,986.76 $178.62
All Status Count Transaction Amount Reconciled Amount
Open 32 $217,808.14 $0.00
Reconciled 1 $178.62 $178.62
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 33 $217,986.76 $178.62
user: Anna Mosqueda AP Pages: 4 of 4 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 310
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
04000013-01 - CITY OF ADELANTO GENERAL CHKG
EFT
2459 08/29/2024 Reconciled 08/29/2024 Accounts Payable ALLCABLE INC $409.23 $409.23 $0.00 Invoice Date Description Amount
4044048 07/10/2024 Proximity Thin Cards $409.23
2460 08/29/2024 Reconciled 08/29/2024 Accounts Payable AVCO DISPOSAL, INC. $2,674.07 $2,674.07 $0.00 Invoice Date Description Amount
N065238594 08/01/2024 11600 Air Expressway - August 2024 $1,564.44 N065238747 08/01/2024 19101 Jonathan St - August 2024 $1,109.63 2461 08/29/2024 Reconciled 08/29/2024 Accounts Payable CALLTOWER, INC. $1,501.37 $1,501.37 $0.00 Invoice Date Description Amount
202097142 08/25/2024 Webex Portal Services: 08/26/24-09/25/24 $1,501.37 2462 08/29/2024 Reconciled 08/29/2024 Accounts Payable CORELOGIC SOLUTIONS, LLC. $225.00 $225.00 $0.00 Invoice Date Description Amount
82218277 07/31/2024 RealQuest Online Services - July 2024 $225.00 2463 08/29/2024 Reconciled 08/29/2024 Accounts Payable COUNTY OF SAN BERNARDINO $223.04 $223.04 $0.00 Invoice Date Description Amount
29971 07/31/2024 Radio Access & Maintenance - July 2024 $223.04 2464 08/29/2024 Reconciled 08/29/2024 Accounts Payable COUNTY OF SAN BERNARDINO (RECORDER)
$60.00 $60.00 $0.00
Invoice Date Description Amount
24-183210 08/13/2024 County Recording Fee - August 2024 $20.00 24-183311 08/13/2024 County Recording Fee - August 2024 $20.00 24-183633 08/14/2024 County Recording Fee - August 2024 $20.00 2465 08/29/2024 Reconciled 08/29/2024 Accounts Payable CROMMIE, JUDITH $287.20 $287.20 $0.00 Invoice Date Description Amount
08202024 08/20/2024 PERS Healthcare Charge $287.20
2466 08/29/2024 Reconciled 08/29/2024 Accounts Payable EXECUTIVE ELEVATOR, INC. $171.00 $171.00 $0.00 Invoice Date Description Amount
107233 08/15/2024 Monthly Elevator Maint. for Sheriffs Station - September 2024
$171.00
2467 08/29/2024 Reconciled 08/29/2024 Accounts Payable FANT, GINGER M. $372.55 $372.55 $0.00 Invoice Date Description Amount
08202024 08/20/2024 PERS Healthcare Charge $372.55
2468 08/29/2024 Reconciled 08/29/2024 Accounts Payable FEDERAL EXPRESS $244.02 $244.02 $0.00 Invoice Date Description Amount
8-599-08646 08/23/2024 FedEx Services $119.12
8-584-65002 08/09/2024 FedEx Services $124.90
2469 08/29/2024 Reconciled 08/29/2024 Accounts Payable GOV INVEST INC. $13,367.34 $13,367.34 $0.00 Invoice Date Description Amount
2024-5610 08/07/2024 Annual Subscription Fee $13,367.34 2470 08/29/2024 Reconciled 08/29/2024 Accounts Payable HI DESERT ALARM $1,164.45 $1,164.45 $0.00 Invoice Date Description Amount
R117857 08/22/2024 Senior Center - 09/01/24-11/30/24 $150.00 R117828 08/22/2024 City Hall - Fire Alarm - 09/01/24-11/30/24 $180.00 R117878 08/22/2024 City Hall - Burglar Alarm - 09/01/24-11/30/24 $150.00 user: Anna Mosqueda AP Pages: 1 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 311
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
R117193 08/22/2024 Sheriffs Station - Fire Alarm - 09/01/24-11/30/24 $114.45 R117859 08/22/2024 WWTP - Burglar Alarm - 09/01/24-11/30/24 $150.00 R117931 08/22/2024 Liftstation/Remotesites - Burglar Alarm - 09/01/24- 11/30/24
$135.00
R117930 08/22/2024 Well Sites - Burglar Alarm - 09/01/24-11/30/24 $135.00 R117858 08/22/2024 Water - Burglar Alarm - 09/01/24-11/30/24 $150.00 2471 08/29/2024 Reconciled 08/29/2024 Accounts Payable INFOSEND $2,061.14 $2,061.14 $0.00 Invoice Date Description Amount
269180 08/16/2024 Utility Billing Statements-Processing/Postage $2,061.14 2472 08/29/2024 Reconciled 08/29/2024 Accounts Payable KUPKA, GERALD $372.55 $372.55 $0.00 Invoice Date Description Amount
08202024 08/20/2024 PERS Healthcare Charge $372.55
2473 08/29/2024 Reconciled 08/29/2024 Accounts Payable MOBILE OCCUPATIONAL SERVICES, INC.
$55.00 $55.00 $0.00
Invoice Date Description Amount
98549 07/31/2024 Annual Limited Query / Pre-Employment $55.00 2474 08/29/2024 Reconciled 08/29/2024 Accounts Payable MOUNT SAINT MARY'S

UNIVERSITY
$5,000.00 $5,000.00 $0.00
Invoice Date Description Amount
0765371-082124FR 08/29/2024 Cannabis Scholarship Program 2024 $5,000.00 2475 08/29/2024 Reconciled 08/29/2024 Accounts Payable PACIFIC ADVANCED CIVIL

ENGINEERING, INC
$28,937.00 $28,937.00 $0.00
Invoice Date Description Amount
8623 04/30/2024 Professional Services Rendered through April 2024 $28,937.00 2476 08/29/2024 Reconciled 08/29/2024 Accounts Payable PERC WATER CORPORATION $145,192.39 $145,192.39 $0.00 Invoice Date Description Amount
6565 08/01/2024 Water Utility Services - September 2024 $77,697.74 6563 08/01/2024 WTTP Services - September 2024 $67,494.65 2477 08/29/2024 Reconciled 08/29/2024 Accounts Payable POLITICAL DYNAMICS, LLC $2,250.00 $2,250.00 $0.00 Invoice Date Description Amount
2482 08/12/2024 Professional Services Rendered through June-August 2024
$2,250.00
2478 08/29/2024 Reconciled 08/29/2024 Accounts Payable POTOMAC PARTNERS DC, LLC $7,500.00 $7,500.00 $0.00 Invoice Date Description Amount
13 08/26/2024 Federal Advocacy & Consulting Services - August 2024
$7,500.00
2479 08/29/2024 Reconciled 08/29/2024 Accounts Payable SOUTHERN CALIFORNIA EDISON $15,337.43 $15,337.43 $0.00 Invoice Date Description Amount
5495-08222024 08/22/2024 Acct. 8004705272 11780 Air Expressway BS 2 & 3 $6,823.97 8827-08222024 08/22/2024 Acct. 8000822858 11613 Bartlett Ave. $2,283.06 8169-08222024 08/22/2024 Acct. 8000817366 12000 Stadium Rd LTG $1,073.15 4871-08232024 08/23/2024 Acct. 8000007108 11600 Air Expressway $661.56 2784-08232024 08/23/2024 Acct. 8001612945 11600 Air Expressway $4,495.69 2480 08/29/2024 Reconciled 08/29/2024 Accounts Payable WILLIAMS, CHARLES $295.08 $295.08 $0.00 Invoice Date Description Amount
08202024 08/20/2024 PERS Healthcare Charge $295.08
user: Anna Mosqueda AP Pages: 2 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 312
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2481 04/10/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$4,549.31
Invoice Date Description Amount
100000017481612 04/10/2024 CALPERS CURRENT CONTRIB PR of 4/11/24 Classic
$4,549.31
2482 04/10/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$8,425.36
Invoice Date Description Amount
100000017481645 04/10/2024 CalPERS Contribution of PR 4/11//24 PEPRA $8,425.36 2483 04/25/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$7,840.08
Invoice Date Description Amount
100000017481665 04/25/2024 CalPERS Contribution of PR 4/11//24 Classic $7,840.08 2484 04/25/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$5,126.12
Invoice Date Description Amount
100000017481632 04/25/2024 CalPERS Contribution of PR 4/25/24 Classic $5,126.12 2485 04/25/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$1,029.92
Invoice Date Description Amount
100000017497492 04/01/2024 Unfunded Accrued Liability- Plan 3470 Apr.2024 $1,029.92 2486 05/10/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$4,602.36
Invoice Date Description Amount
10000017514278 05/10/2024 CalPERS CONTRIB for PR of 5/09/24 Classic $4,602.36 2487 05/10/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$6,936.75
Invoice Date Description Amount
100000017514333 05/10/2024 CalPERS CONTRIB for PR of 5/09/24 PEPRA $6,936.75 2488 05/23/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$4,234.83
Invoice Date Description Amount
100000017514298 05/23/2024 CalPERS CONTRIB for PR of 5/23/24 Classic $4,234.83 2489 05/23/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$6,944.89
Invoice Date Description Amount
100000017514352 05/23/2024 CalPERS CONTRIB for PR of 5/23/24 PEPRA $6,944.89 2490 05/23/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$1,029.92
Invoice Date Description Amount
100000017528321 05/01/2024 Unfunded Accrued Liability- Plan 3470 May24 $1,029.92 2491 06/07/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$4,248.65
Invoice Date Description Amount
100000017514316 06/07/2024 CalPERS CONTRIB for PR of 6/6/24 Classic $4,248.65 user: Anna Mosqueda AP Pages: 3 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 313
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2492 06/07/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$7,062.47
Invoice Date Description Amount
100000017514373 06/07/2024 CalPERS CONTRIB PR of 6/6/24 PEPRA $7,062.47 2493 06/25/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$7,396.25
Invoice Date Description Amount
100000017544922 06/25/2024 CalPERS Contribution of PR 6/20/24 PEPRA $7,396.25 2494 06/24/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$4,247.71
Invoice Date Description Amount
100000017544893 06/20/2024 CalPERS Contribution of PR 6/20/24 Classic $4,247.71 2495 06/25/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$1,029.92
Invoice Date Description Amount
100000017557426 06/01/2024 Unfunded Accrued Liability- Plan 3470 June24 $1,029.92 2496 06/28/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$4,247.72
Invoice Date Description Amount
100000017544910 07/04/2024 CalPERS Contribution of PR 7/3/24 Classic $4,247.72 2497 06/28/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$7,061.45
Invoice Date Description Amount
100000017544937 07/04/2024 CalPERS Contribution of PR 7/3/24 PEPRA $7,061.45 2498 07/18/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$7,469.70
Invoice Date Description Amount
100000017569627 07/18/2024 CalPERS Contribution of PR 7/18/24 PEPRA $7,469.70 2499 07/18/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$4,440.43
Invoice Date Description Amount
100000017569594 07/18/2024 CalPERS Contribution of PR 7/18/24 Classic $4,440.43 2500 07/18/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$1,034.80
Invoice Date Description Amount
100000017582399 07/01/2024 1959 Survivor Billing Contribution FY25 $1,034.80 2501 07/18/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$561.60
Invoice Date Description Amount
100000017582664 07/01/2024 1959 Survivor Billing Contribution FY25 - Classic $561.60 2502 07/18/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$289.67
Invoice Date Description Amount
100000017588173 07/01/2024 Unfunded Accrued Liability- Plan 27331 FY25 $289.67 user: Anna Mosqueda AP Pages: 4 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 314
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2503 07/18/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$4,145.08
Invoice Date Description Amount
100000017588165 07/01/2024 Unfunded Accrued Liability- Plan 4073 FY25 $4,145.08 2504 07/18/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$1,729.25
Invoice Date Description Amount
100000017588158 07/01/2024 Unfunded Accrued Liability- Plan 3470 FY25 $1,729.25 2505 09/11/2024 Reconciled 09/11/2024 Accounts Payable AERZEN USA CORP $3,900.00 $3,900.00 $0.00 Invoice Date Description Amount
SEPI-24-004600 08/26/2024 Annual Preventative Maintenance $3,900.00 2506 09/11/2024 Reconciled 09/11/2024 Accounts Payable ALBERT A WEBB ASSOCIATES $5,979.01 $5,979.01 $0.00 Invoice Date Description Amount
ARIV0003756 04/27/2024 Auburn Avenue Sewer Main from 03/31/2024 though 04/27/2024
$5,157.25
ARIV0004873 07/27/2024 Auburn Avenue Sewer Main from 06/30/2024 through 07/27/2024
$821.76
2507 09/11/2024 Reconciled 09/11/2024 Accounts Payable ALL AMERICAN FENCE ERECTORS $1,800.00 $1,800.00 $0.00 Invoice Date Description Amount
9628 07/11/2024 Fence Repair at Turner Rd $900.00
9688 08/09/2024 Fence Repair at Turner Rd $900.00
2508 09/11/2024 Reconciled 09/11/2024 Accounts Payable AMERICAN TREE COMPANY $4,600.00 $4,600.00 $0.00 Invoice Date Description Amount
1161 07/24/2024 Tree Trimming at Dog Park $1,500.00
1162 07/24/2024 Tree Trimming at Dog Park $3,100.00
2509 09/11/2024 Reconciled 09/11/2024 Accounts Payable BURKE, WILLIAMS & SORENSEN, LLP
$10,163.52 $10,163.52 $0.00
Invoice Date Description Amount
326994 08/27/2024 Professional Services Rendered through July 2024 $32.00 326584 08/16/2024 Professional Services Rendered through July 2024 $8,922.50 326585 01/08/2016 Professional Services Rendered through July 2024 $442.02 327445 09/06/2024 Professional Services Rendered through August 2024 $236.00 327446 09/06/2024 Professional Services Rendered through August 2024 $531.00 2510 09/11/2024 Reconciled 09/11/2024 Accounts Payable CALIFORNIA INTERNET LP $599.00 $599.00 $0.00 Invoice Date Description Amount
BD0210853 09/01/2024 Internet Service- September 2024 $599.00 2511 09/11/2024 Reconciled 09/11/2024 Accounts Payable CALIFORNIA TOOL & WELDING $113.59 $113.59 $0.00 Invoice Date Description Amount
899341 08/27/2024 Welding Gate for Water Yard $113.59
2512 09/11/2024 Reconciled 09/11/2024 Accounts Payable CINTAS CORP #150 $357.92 $357.92 $0.00 Invoice Date Description Amount
4194935205 06/05/2024 Weekly Mat and Uniform Service - June 2024 $159.67 4196341167 06/19/2024 Weekly Mat and Uniform Service - June 2024 $198.25 user: Anna Mosqueda AP Pages: 5 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 315
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2513 09/11/2024 Reconciled 09/11/2024 Accounts Payable COUNTY OF SAN BERNARDINO (REGISTRAR)
$32,847.00 $32,847.00 $0.00
Invoice Date Description Amount
3520 07/14/2024 Presidential Primary Election $32,847.00 2514 09/11/2024 Reconciled 09/11/2024 Accounts Payable D & H WATER SYSTEMS $5,301.96 $5,301.96 $0.00 Invoice Date Description Amount
12024-0906 07/15/2024 Water- Installation Replacement $5,301.96 2515 09/11/2024 Reconciled 09/11/2024 Accounts Payable DAILY PRESS/DESERT DISPATCH $5,503.32 $5,503.32 $0.00 Invoice Date Description Amount
0006592074 08/02/2024 Public Notices for the Month of July 2024 $4,997.07 0006651059 08/31/2024 Public Notices for the Month of August 2024 $506.25 2516 09/11/2024 Reconciled 09/11/2024 Accounts Payable DSD-DISTRIBUTED SOLAR

DEVELOPMENT, LLC
$36,447.10 $36,447.10 $0.00
Invoice Date Description Amount
DSD004770 09/04/2024 Consolidated Net Generation - August 2024 $36,447.10 2517 09/11/2024 Reconciled 09/11/2024 Accounts Payable EDWARD S. RAYA $3,735.00 $3,735.00 $0.00 Invoice Date Description Amount
09032024 09/03/2024 Professional Services Rendered through August 2024 $3,735.00 2518 09/11/2024 Reconciled 09/11/2024 Accounts Payable FEDERAL EXPRESS $33.50 $33.50 $0.00 Invoice Date Description Amount
8-592-00321 08/16/2024 FedEx Services $33.50
2519 09/11/2024 Reconciled 09/11/2024 Accounts Payable FOXIT CORPORATION $209.99 $209.99 $0.00 Invoice Date Description Amount
IN24073035118196 07/30/2024 Foxit PDF Editor for Windows 13 $209.99 2520 09/11/2024 Reconciled 09/11/2024 Accounts Payable FRONTIER $393.34 $393.34 $0.00 Invoice Date Description Amount
052692-5-82524 08/25/2024 760-246-9782-0526925 Service from 8/25/24 to 9/24/24
$393.34
2521 09/11/2024 Reconciled 09/11/2024 Accounts Payable GARDA WORLD $1,261.54 $1,261.54 $0.00 Invoice Date Description Amount
10792603 09/01/2024 Armored Services - September 2024 $932.26 20615258 08/31/2024 Excess Time & Excess Items Fees - August 2024 $329.28 2522 09/11/2024 Reconciled 09/11/2024 Accounts Payable GIC CORPORATION $2,697.64 $2,697.64 $0.00 Invoice Date Description Amount
120054 08/18/2024 Hauling of Bio Solids - July 2024 $2,697.64 2523 09/11/2024 Reconciled 09/11/2024 Accounts Payable HOBSEQUIO LLC $6,000.00 $6,000.00 $0.00 Invoice Date Description Amount
08202024 08/20/2024 Professional Consulting Services Rendered - August 2024
$6,000.00
2524 09/11/2024 Reconciled 09/11/2024 Accounts Payable JACKSON LEWIS, P.C. $994.00 $994.00 $0.00 Invoice Date Description Amount
8590776 08/30/2024 Professional Services Rendered through July 2024 $994.00 user: Anna Mosqueda AP Pages: 6 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 316
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2525 09/11/2024 Reconciled 09/11/2024 Accounts Payable JOSE ATILIO HERNANDEZ/IDEATE

CALIFORNIA
$7,500.00 $7,500.00 $0.00
Invoice Date Description Amount
2009 09/03/2024 Services Rendered - August 2024 $7,500.00 2526 09/11/2024 Reconciled 09/11/2024 Accounts Payable LAN WAN ENTERPRISES INC $46,340.00 $46,340.00 $0.00 Invoice Date Description Amount
75473 08/31/2024 IT Services - September 2024 $28,220.00 75467 09/01/2024 Website & Mobile App - September 2024 $15,777.00 75487 09/01/2024 Monthly Recurring Add-ons - September 2024 $2,343.00 2527 09/11/2024 Reconciled 09/11/2024 Accounts Payable LAYNE CHRISTENSEN COMPANY $3,035.00 $3,035.00 $0.00 Invoice Date Description Amount
2745349 07/05/2024 Muskrat Lift Station: Blown Fuses & Check Pump $1,312.50 2745348 07/05/2024 Muskrat Lift Station: Control Panels Loss of Power $1,722.50 2528 09/11/2024 Reconciled 09/11/2024 Accounts Payable LEIBOLD MCCLENDON & MANN $737.00 $737.00 $0.00 Invoice Date Description Amount
19 08/13/2024 Professional Services Rendered through July 2024 $737.00 2529 09/11/2024 Reconciled 09/11/2024 Accounts Payable LOCAL EQUITY LLC $18,750.00 $18,750.00 $0.00 Invoice Date Description Amount
08020024 08/20/2024 Monthly Technical Assistance - Retainer for August 2024
$18,750.00
2530 09/11/2024 Reconciled 09/11/2024 Accounts Payable MOBILE OCCUPATIONAL SERVICES, INC.
$100.00 $100.00 $0.00
Invoice Date Description Amount
98843 08/30/2024 Pre-Employment Non-DOT / Random DOT $100.00 2531 09/11/2024 Reconciled 09/11/2024 Accounts Payable MOJAVE DESERT AQMD $5,634.21 $5,634.21 $0.00 Invoice Date Description Amount
MD21209 08/20/2024 Permit Renewal E005214, B012160, & E013057 $5,634.21 2532 09/11/2024 Reconciled 09/11/2024 Accounts Payable MOJAVE WATER AGENCY $33,022.00 $33,022.00 $0.00 Invoice Date Description Amount
06302024 06/30/2024 Water Purchase from - 05/31/24-06/3024 $33,022.00 2533 09/11/2024 Reconciled 09/11/2024 Accounts Payable OCHOA, EDUARDO $250.00 $250.00 $0.00 Invoice Date Description Amount
09042024 09/04/2024 Boot and Safety Equipment Reimbursement $250.00 2534 09/11/2024 Reconciled 09/11/2024 Accounts Payable OLIN CORP-CHLOR ALKALI $12,332.72 $12,332.72 $0.00 Invoice Date Description Amount
900449517 08/05/2024 Sodium Hypochlorite Baticide $12,332.72 2535 09/11/2024 Reconciled 09/11/2024 Accounts Payable PRES TECH EQUIPMENT

COMPANY
$15,940.79 $15,940.79 $0.00
Invoice Date Description Amount
INV-001056 07/16/2024 Maintenance on Existing Equipment for Water Department
$15,940.79
2536 09/11/2024 Reconciled 09/11/2024 Accounts Payable PRIME SYSTEMS INDUSTRIAL AUTOMATION, INC.
$24,400.00 $24,400.00 $0.00
Invoice Date Description Amount
1131-01 08/21/2024 Influent Pump Station PLC Replacement $24,400.00 user: Anna Mosqueda AP Pages: 7 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 317
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2537 09/11/2024 Reconciled 09/11/2024 Accounts Payable RAFTELIS $11,090.00 $11,090.00 $0.00 Invoice Date Description Amount
34706 07/14/2024 Professional Services Rendered through June 2024 $8,670.00 35072 08/14/2024 Professional Services Rendered through July 2024 $2,420.00 2538 09/11/2024 Reconciled 09/11/2024 Accounts Payable ROGERS, ANDERSON, MALODY &

SCOTT LLP
$115,286.64 $115,286.64 $0.00
Invoice Date Description Amount
75704 06/30/2024 Professional Services Rendered through June 2024 $62,196.02 75703 07/31/2024 Professional Services Rendered through July 2024 $53,090.62 2539 09/11/2024 Reconciled 09/11/2024 Accounts Payable SAN BERNARDINO COUNTY FIRE

PROTECTION DISTRICT
$1,293.00 $1,293.00 $0.00
Invoice Date Description Amount
IN0185755 08/15/2024 CUPA Permits - 10/01/2024-09/30/2025 $601.00 IN0185367 08/15/2024 CUPA Permits - 10/01/2024-09/30/2025 $692.00 2540 09/11/2024 Reconciled 09/11/2024 Accounts Payable SAN BERNARDINO COUNTY FIRE

PROTECTION DISTRICT
$518,994.00 $518,994.00 $0.00
Invoice Date Description Amount
ADEL2425-SEPT 09/05/2024 Fire Protection Services - September 2024 $518,994.00 2541 09/11/2024 Reconciled 09/11/2024 Accounts Payable SOUTHERN CALIFORNIA EDISON $25,787.55 $25,787.55 $0.00 Invoice Date Description Amount
2613-08292024 08/29/2024 Acct. 8002041881 14511 HWY395 LS-3 $30.43 6546-08292024 08/29/2024 Acct. 8002041024 14511 HWY 395 TC1 $78.20 1385-08292024 08/29/2024 Acct. 8002024613 16912 HWY 395 $94.04 9057-09042024 09/04/2024 Acct. 8002849416 19101 Jonathan St $24,486.10 6211-09032024 09/03/2024 Acct. 8015369774 10354 Katelyn CT LS1 LGHT $77.53 3836-09032024 09/03/2024 Acct. 8014617403 Verbena / Seneca LS1 Light $327.78 0286-09032024 09/03/2024 Acct. 8016036431 Charlotte / Lexington LS1 Light $64.77 1566-09032024 09/03/2024 Acct. 8017231210 Various LS1 LGHT $504.47 1549-09032024 09/03/2024 Acct. 8017707787 Palmdale Rd / Verbena Rd Light $85.36 6926-09032024 09/03/2024 Acct. 8016956861 Bellflower St/Delano St LS1 LGHT $38.87 2542 09/11/2024 Reconciled 09/11/2024 Accounts Payable SPARKLETTS $25.47 $25.47 $0.00 Invoice Date Description Amount
22733495 083024 08/30/2024 Water Delivery Service - August 2024 $25.47 2543 09/11/2024 Reconciled 09/11/2024 Accounts Payable SUSAN OLMSTEAD-BOWEN, CPA $1,350.00 $1,350.00 $0.00 Invoice Date Description Amount
08312024 08/31/2024 Professional Services Rendered through August 2024 $1,350.00 2544 09/11/2024 Reconciled 09/11/2024 Accounts Payable SWIFTCOMPLY US OPCO, INC $4,449.00 $4,449.00 $0.00 Invoice Date Description Amount
INV-9864 08/01/2024 Backflow through Sept 1, 2024 through Aug 31, 2024 $4,449.00 2545 09/11/2024 Reconciled 09/11/2024 Accounts Payable UNDERGROUND SERVICE ALERT $302.26 $302.26 $0.00 Invoice Date Description Amount
24-250081 08/01/2024 State Fee for Regulatory Costs $83.21 720240003 08/01/2024 New Ticket Charges & Monthly Database Maintenance Fee
$219.05
2546 09/11/2024 Reconciled 09/11/2024 Accounts Payable VCA MESA ANIMAL HOSPITAL $1,537.52 $1,537.52 $0.00 Invoice Date Description Amount
5616621163 07/31/2024 Euthanasia $29.30
user: Anna Mosqueda AP Pages: 8 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 318
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
5616621164 07/31/2024 Euthanasia $29.30
5616620980 07/25/2024 Exam/Carprofen $151.97
5616621676 08/26/2024 Exam/SNAP Test $178.61
5616621349 08/12/2024 Ethanasia/Group Cremation $87.05
5616621354 08/12/2024 Euthansia $29.30
5616621355 08/12/2024 Euthanasia $29.30
5616621710 08/26/2024 Euthanasia $29.30
5616621770 08/28/2024 Euthanasia $40.00
5616618597 05/06/2024 Ethanasia $29.30
5616619601 06/10/2024 Exam $77.70
5616619045 05/20/2024 Exam/Consultation $77.70
5616619199 05/24/2024 Exam/Consultation $29.30
5616619475 06/05/2024 Ethanasia $40.00
5616620379 07/03/2024 Ethanasia $29.30
5616620468 07/08/2024 Ethanasia $29.30
5616620540 07/10/2024 Exam/Consultation $77.70
5616621086 07/29/2024 Ethanasia $29.30
5616620461 07/08/2024 Exam/Consulation $455.19
5616620286 07/01/2024 Euthanasia $29.30
5616621182 07/31/2024 Euthanasia $29.30
2547 09/11/2024 Reconciled 09/11/2024 Accounts Payable VERIZON WIRELESS $3,157.15 $3,157.15 $0.00 Invoice Date Description Amount
9971167699 08/10/2024 Phone Service from 7/11/2024- 08/10/2024 Acct# 642072690-00001
$3,157.15
2548 09/11/2024 Reconciled 09/11/2024 Accounts Payable VULCAN $2,899.38 $2,899.38 $0.00 Invoice Date Description Amount
74086791 08/07/2024 Cold Mix Asphalt used on City Streets Maint. $883.55 74091203 08/09/2024 Cold Mix Asphalt used on City Streets Maint. $769.77 1634204 08/26/2024 Cold Mix Asphalt used on City Streets Maint. $130.49 1634544 08/26/2024 Cold Mix Asphalt used on City Streets Maint. $223.59 1628694 08/26/2024 Cold Mix Asphalt used on City Streets Maint. $130.49 1671700 08/29/2024 Cold Mix Asphalt used on City Streets Maint. $246.64 1671342 08/29/2024 Cold Mix Asphalt used on City Streets Maint. $129.31 1671172 08/29/2024 Cold Mix Asphalt used on City Streets Maint. $128.12 1670936 08/29/2024 Cold Mix Asphalt used on City Streets Maint. $130.49 1670826 08/29/2024 Cold Mix Asphalt used on City Streets Maint. $126.93 2549 09/11/2024 Reconciled 09/11/2024 Accounts Payable WELLS FARGO FINANCIAL LEASING, INC.
$3,612.77 $3,612.77 $0.00
Invoice Date Description Amount
5031171147 08/29/2024 Lease: Coverage period 08/27/2024-09/26/2024 $3,612.77 2550 09/11/2024 Reconciled 09/11/2024 Accounts Payable WOOD RODGERS INC $483.75 $483.75 $0.00 Invoice Date Description Amount
183868 07/31/2024 Adelanto New Groundwater Production Well $483.75 2551 09/11/2024 Reconciled 09/11/2024 Accounts Payable YUCCA CRANE $1,225.00 $1,225.00 $0.00 Invoice Date Description Amount
5366 06/25/2024 Crane Rental with Operator $1,225.00
user: Anna Mosqueda AP Pages: 9 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 319
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2552 02/14/2023 Open Accounts Payable COLONIAL LIFE $273.66 Invoice Date Description Amount
76646180105705 02/01/2023 Colonial Allocation Period of 1/01/23 to 1/31/23 $273.66 2553 03/15/2023 Open Accounts Payable COLONIAL LIFE $273.66 Invoice Date Description Amount
76646180202890 03/01/2023 Colonial Allocation Period of 2/01/23 to 2/28/23 $273.66 2554 04/10/2023 Open Accounts Payable COLONIAL LIFE $410.49 Invoice Date Description Amount
76646180302793 04/01/2023 Colonial Allocation Period of 3/01/23 to 3/31/23 $410.49 2555 05/15/2023 Open Accounts Payable COLONIAL LIFE $273.66 Invoice Date Description Amount
76646180413928 05/01/2023 Colonial Allocation Period of 4/01/23 to 4/30/23 $273.66 2556 06/14/2023 Open Accounts Payable COLONIAL LIFE $273.66 Invoice Date Description Amount
76646180511106 06/01/2023 Colonial Allocation Period of 5/01/23 to 5/31/23 $273.66 2557 02/17/2023 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$145.00
Invoice Date Description Amount
1000000017068612 02/01/2023 Unfunded Accrued Liability- Plan 427331 FY23 $145.00 2558 07/13/2023 Open Accounts Payable COLONIAL LIFE $273.66 Invoice Date Description Amount
76646180608839 07/01/2023 Colonial Allocation Period of 6/01/23 to 6/30/23 $273.66 2559 08/14/2023 Open Accounts Payable COLONIAL LIFE $273.66 Invoice Date Description Amount
76646180706854 08/01/2023 Colonial Allocation Period of 7/01/23 to 7/31/23 $273.66 2560 09/13/2023 Open Accounts Payable COLONIAL LIFE $410.49 Invoice Date Description Amount
76646180803009 09/01/2023 Colonial Allocation Period of 8/01/23 to 8/31/23 $410.49 2561 10/13/2023 Open Accounts Payable COLONIAL LIFE $273.66 Invoice Date Description Amount
76646180914988 10/01/2023 Colonial Allocation Period of 9/01/23 to 9/30/23 $273.66 2562 11/14/2023 Open Accounts Payable COLONIAL LIFE $273.66 Invoice Date Description Amount
76646181012131 11/01/2023 Colonial Allocation Period of 9/01/23 to 9/30/23 $273.66 2563 12/13/2023 Open Accounts Payable COLONIAL LIFE $177.28 Invoice Date Description Amount
76646181109027 12/01/2023 Colonial Allocation Period of 11/01/23 to 11/30/23 $177.28 2564 01/12/2024 Open Accounts Payable COLONIAL LIFE $177.28 Invoice Date Description Amount
76646181207080 01/01/2024 Colonial Allocation Period of 12/01/23 to 12/31/23 $177.28 2565 02/14/2024 Open Accounts Payable COLONIAL LIFE $177.28 Invoice Date Description Amount
76646180104166 02/01/2024 Colonial Allocation Period of 1/01/24 to 1/31/24 $177.28 user: Anna Mosqueda AP Pages: 10 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 320
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2566 03/15/2024 Open Accounts Payable COLONIAL LIFE $265.92 Invoice Date Description Amount
76646180201072 03/01/2024 Colonial Allocation Period of 2/01/24 to 2/29/24 $265.92 2567 04/11/2024 Open Accounts Payable COLONIAL LIFE $177.28 Invoice Date Description Amount
76646180314127 04/01/2024 Colonial Allocation Period of 3/01/24 to 3/31/24 $177.28 2568 05/14/2024 Open Accounts Payable COLONIAL LIFE $177.28 Invoice Date Description Amount
76646180411326 05/01/2024 Colonial Allocation Period of 4/01/24 to 04/30/24 $177.28 2569 06/12/2024 Open Accounts Payable COLONIAL LIFE $177.28 Invoice Date Description Amount
76646180509300 06/01/2024 Colonial Allocation Period of 5/01/24 to 5/31/24 $177.28 2570 09/05/2023 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$30,015.41
Invoice Date Description Amount
100000017256971 09/01/2023 PERS Health Allocation Bill Period 9/01/23 to 9/30/23 $30,015.41 2571 11/06/2023 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$30,015.41
Invoice Date Description Amount
100000017323736 11/01/2023 PERS Health Allocation Bill Period 11/01/23 to 11/30/23
$30,015.41
2572 10/09/2023 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$30,015.41
Invoice Date Description Amount
100000017293339 10/01/2023 PERS Health Allocation Bill Period 10/01/23 to 10/30/23
$30,015.41
2573 12/04/2023 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$30,015.41
Invoice Date Description Amount
100000017353577 12/01/2023 PERS Health Allocation Bill Period 12/01/23 to 12/31/23
$30,015.41
2574 01/08/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$33,361.94
Invoice Date Description Amount
100000017390575 01/01/2024 PERS Health Allocation Period 1/1/24 to 1/31/24 $33,361.94 2575 02/07/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$30,868.53
Invoice Date Description Amount
100000017420411 02/01/2024 PERS Health Allocation Period 2/1/24 to 2/29/24 $30,868.53 2576 03/06/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$32,493.76
Invoice Date Description Amount
100000017457276 03/01/2024 PERS Health Allocation Bill Period 3/1/24 to 3/31/24 $32,493.76 user: Anna Mosqueda AP Pages: 11 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 321
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2577 04/09/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$32,493.76
Invoice Date Description Amount
100000017486249 04/01/2024 PERS Health Allocation Bill Period 4/1/24 to 4/30/24 $32,493.76 2578 05/09/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$32,493.76
Invoice Date Description Amount
100000017516909 05/01/2024 PERS Health Allocation Bill Period 05/01/24 to 05/31/24
$32,493.76
2579 06/06/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$25,930.96
Invoice Date Description Amount
100000017546856 06/01/2024 PERS Health Allocation Bill Period 06/01/24 to 06/30/24
$25,930.96
2580 07/09/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$28,188.23
Invoice Date Description Amount
100000017575002 07/01/2024 PERS Health Allocation Bill Period 7/01/24 to 7/31/24 $28,188.23 2581 08/09/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$28,164.58
Invoice Date Description Amount
100000017612428 08/01/2024 PERS Health Allocation Bill Period 8/01/24 to 8/30/24 $28,164.58 2582 08/21/2024 Open Accounts Payable CalPERS-PUBLIC EMPLOYEES

RETIREMENT SYSTEM
$28,164.58
Invoice Date Description Amount
100000017646753 08/20/2024 PERS Health Allocation Bill Period 9/1/24 to 9/30/24 $28,164.58 2583 09/19/2024 Reconciled 09/19/2024 Accounts Payable ALBERT A WEBB ASSOCIATES $1,369.60 $1,369.60 $0.00 Invoice Date Description Amount
ARIV0005103 08/24/2024 Auburn Avenue Sewer Main Design - 07/28/24- 08/24/24
$1,369.60
2584 09/19/2024 Reconciled 09/19/2024 Accounts Payable AMBER DAWN JONES $160.00 $160.00 $0.00 Invoice Date Description Amount
52-CC 09/02/2024 Transcript Services for City Council Meetings $80.00 53-CC 09/02/2024 Transcript Services for Planning Commission Meetings $80.00 2585 09/19/2024 Reconciled 09/19/2024 Accounts Payable BANK UP CORPORATION $1,849.00 $1,849.00 $0.00 Invoice Date Description Amount
6317 07/31/2024 Variable Flex - July 2024 $750.00
6366 08/31/2024 Variable Flex - August 2024 $750.00
6329 08/14/2024 Warranty Renewal - Canon 190i Advanced Exchange $349.00 2586 09/19/2024 Reconciled 09/19/2024 Accounts Payable BARSTOW HUMANE SOCIETY $8,020.00 $8,020.00 $0.00 Invoice Date Description Amount
09012024 09/01/2024 Animal Sheltering Fees - August 2024 $8,020.00 2587 09/19/2024 Reconciled 09/19/2024 Accounts Payable CORELOGIC SOLUTIONS, LLC. $225.00 $225.00 $0.00 Invoice Date Description Amount
82220910 08/31/2024 RealQuest Online Services - August 2024 $225.00 user: Anna Mosqueda AP Pages: 12 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 322
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2588 09/19/2024 Reconciled 09/19/2024 Accounts Payable COUNTY OF SAN BERNARDINO (RECORDER)
$20.00 $20.00 $0.00
Invoice Date Description Amount
24-208571 09/13/2024 County Recording Fee - September 2024 $20.00 2589 09/19/2024 Reconciled 09/19/2024 Accounts Payable DAVID EVANS AND ASSOCIATES, INC.
$1,090.00 $1,090.00 $0.00
Invoice Date Description Amount
569260 08/20/2024 Highway 395 at Lawson Avenue St. Traffic Engineering Services
$1,090.00
2590 09/19/2024 Reconciled 09/19/2024 Accounts Payable DEPARTMENT OF CANNABIS

CONTROL
$5,296.09 $5,296.09 $0.00
Invoice Date Description Amount
G21-012 09/12/2024 Part B - Return of Grant Funds Payment $5,296.09 2591 09/19/2024 Reconciled 09/19/2024 Accounts Payable DESERT VALLEY MEDICAL GROUP $86.00 $86.00 $0.00 Invoice Date Description Amount
14255 09/03/2024 Handling Specimen - DGunn $18.00
14241 08/20/2024 Basic Physical/Handling Specimen - DGunn $68.00 2592 09/19/2024 Reconciled 09/19/2024 Accounts Payable DEWEY PEST CONTROL, INC. $485.00 $485.00 $0.00 Invoice Date Description Amount
16892276 09/01/2024 Services Rendered at City Hall - September 2024 $239.00 16894040 09/01/2024 Services Rendered at Senior Center - September 2024 $135.00 16892776 09/01/2024 Services Rendered at Sheriff Station - September 2024 $70.00 16899902 09/01/2024 Services Rendered at Sheriff Station - September 2024 $41.00 2593 09/19/2024 Reconciled 09/19/2024 Accounts Payable FEDERAL EXPRESS $137.47 $137.47 $0.00 Invoice Date Description Amount
8-613-30564 09/06/2024 FedEx Services $93.50
8-619-79178 09/13/2024 FedEx Services $43.97
2594 09/19/2024 Reconciled 09/19/2024 Accounts Payable FLYERS ENERGY LLC. $6,505.63 $6,505.63 $0.00 Invoice Date Description Amount
CFS-3981180 08/31/2024 Fuel for Inspectors Vehicile - August 2024 $304.66 CFS-3980684 08/31/2024 Fuel for City Staff Carpool - August 2024 $812.98 CFS-3945728 07/31/2024 Fuel for Inspectors Vehicle - July 2024 $396.41 CFS-3980686 08/31/2024 Fuel for Parks - August 2024 $889.19 CFS-3980685 08/31/2024 Fuel for Animal Control - August 2024 $750.83 CFS-3980687 08/31/2024 Fuel for Facility Maintenance - August 2024 $429.39 CFS-3980688 08/31/2024 Fuel for Code Enforcement - August 2024 $453.64 CFS-3980689 08/31/2024 Fuel for Streets - August 2024 $2,468.53 2595 09/19/2024 Reconciled 09/19/2024 Accounts Payable HIGH DESERT HISPANIC

CHAMBER OF COMMERCE
$7,500.00 $7,500.00 $0.00
Invoice Date Description Amount
000150 09/11/2024 Connexion Presenting Sponsor, Estella de la Nocche $7,500.00 2596 09/19/2024 Reconciled 09/19/2024 Accounts Payable HIRSCH & ASSOCIATES, INC $3,975.00 $3,975.00 $0.00 Invoice Date Description Amount
2221 PB21 08/31/2024 Adelanto Park $3,975.00
user: Anna Mosqueda AP Pages: 13 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 323
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2597 09/19/2024 Reconciled 09/19/2024 Accounts Payable HORIZON CONSTRUCTION

COMPANY INTERNATIONAL INC
$526,214.03 $526,214.03 $0.00
Invoice Date Description Amount
7 09/05/2024 Jonathan & Chamberlaine Park $526,214.03
2598 09/19/2024 Reconciled 09/19/2024 Accounts Payable INFOSEND $7,086.84 $7,086.84 $0.00 Invoice Date Description Amount
270529 08/30/2024 Utility Billing Statements-Processing/Postage $5,019.29 271192 09/15/2024 Utility Billing Statements-Processing/Postage $2,067.55 2599 09/19/2024 Reconciled 09/19/2024 Accounts Payable KOSMONT FINANCIAL SERVICES $58,344.54 $58,344.54 $0.00 Invoice Date Description Amount
2405.1-003 07/31/2024 Professional Services Rendered through 07/01/24- 07/31/24
$32,515.60
2405.1-004 08/31/2024 Professional Services Rendered through 08/01/24- 08/31/24
$25,828.94
2600 09/19/2024 Reconciled 09/19/2024 Accounts Payable LAN WAN ENTERPRISES INC $2,759.77 $2,759.77 $0.00 Invoice Date Description Amount
75510 09/11/2024 Veeam Backup & Replication Enterprise for 23 VM's $2,759.77 2601 09/19/2024 Reconciled 09/19/2024 Accounts Payable MARIA DEL CARMEN ESQUIVEL $1,400.00 $1,400.00 $0.00 Invoice Date Description Amount
132 08/29/2024 Interpreting Services for Council Meeting $1,400.00 2602 09/19/2024 Reconciled 09/19/2024 Accounts Payable MOJAVE DESERT & MOUNTAIN

INTEGRATED WASTE JPA
$8,755.00 $8,755.00 $0.00
Invoice Date Description Amount
1853 07/03/2024 JPA Membership Contributions Qtr. Ending September 30, 2024
$8,755.00
2603 09/19/2024 Reconciled 09/19/2024 Accounts Payable NURSERY PRODUCTS, LLC $5,334.36 $5,334.36 $0.00 Invoice Date Description Amount
50235 08/01/2024 July 2024 Services $5,334.36
2604 09/19/2024 Reconciled 09/19/2024 Accounts Payable PERC WATER CORPORATION $147,639.73 $147,639.73 $0.00 Invoice Date Description Amount
6598 09/04/2024 WTTP Reimbursements - August 2024 $725.74 6599 09/04/2024 Water Utility Services - October 2024 $77,697.74 6597 09/04/2024 WTTP Services - October 2024 $67,494.65 6564 08/01/2024 WTTP Reimbursements - July 2024 $1,721.60 2605 09/19/2024 Reconciled 09/19/2024 Accounts Payable PITNEY BOWES, INC. $655.19 $655.19 $0.00 Invoice Date Description Amount
1025712982 07/15/2024 Red Ink Cartridge for Stamp Machince $143.08 3106769930 07/27/2024 Billing Period - 06/15/24-09/14/24 $512.11 2606 09/19/2024 Reconciled 09/19/2024 Accounts Payable RAFTELIS $2,885.00 $2,885.00 $0.00 Invoice Date Description Amount
35648 09/16/2024 Professional Services Rendered through August 2024 $2,090.00 34010 06/12/2024 Professional Services Rendered through May 2024 $795.00 2607 09/19/2024 Reconciled 09/19/2024 Accounts Payable ROADPOST USA INC. $67.95 $67.95 $0.00 Invoice Date Description Amount
RU08368528 09/08/2024 Satellite Phone Service for Sheriff Dept.-09/07/24- 10/06/24
$67.95
user: Anna Mosqueda AP Pages: 14 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 324
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2608 09/19/2024 Reconciled 09/19/2024 Accounts Payable RUTAN & TUCKER, LLP. $11,031.00 $11,031.00 $0.00 Invoice Date Description Amount
1003952 09/09/2024 Professional Services Rendered through August 2024 $6,188.00 1003954 09/09/2024 Professional Services Rendered through August 2024 $58.00 1003955 09/09/2024 Professional Services Rendered through August 2024 $1,015.00 1003953 09/09/2024 Professional Services Rendered through August 2024 $3,770.00 2609 09/19/2024 Reconciled 09/19/2024 Accounts Payable SAN BERNARDINO COUNTY FIRE

DEPARTMENT
$23,671.24 $23,671.24 $0.00
Invoice Date Description Amount
AD125CC 07/01/2024 Household Hazardous Waste Fees - 1st QTR - JulySeptember 2024$11,835.62 AD225CC 09/12/2024 Household Hazardous Waste Fees - 2nd QTR - October-December 2024
$11,835.62
2610 09/19/2024 Reconciled 09/19/2024 Accounts Payable SHRED-IT USA LLC $315.88 $315.88 $0.00 Invoice Date Description Amount
8007754257 07/18/2024 Shredding Services - June 2024 $152.60 8008068918 08/18/2024 Shredding Services - July 2024 $163.28 2611 09/19/2024 Reconciled 09/19/2024 Accounts Payable SOUTHERN CALIFORNIA EDISON $12,039.69 $12,039.69 $0.00 Invoice Date Description Amount
5831-09052024 09/05/2024 Acct. 8005152998 Well 14 14888 Turner $1,814.02 8607-09062024 09/06/2024 Acct. 8000032340 14770 Turner Rd $10,225.67 2612 09/19/2024 Reconciled 09/19/2024 Accounts Payable STAPLES ADVANTAGE $305.95 $305.95 $0.00 Invoice Date Description Amount
6010850510 08/28/2024 Office Supplies for Finance Dept. $93.04 6011894508 09/14/2024 Office Supplies for Finance Dept. $212.91 2613 09/19/2024 Reconciled 09/19/2024 Accounts Payable STATE OF CALIFORNIA

DEPARTMENT OF JUSTICE
$690.00 $690.00 $0.00
Invoice Date Description Amount
751844 08/05/2024 July 2024 Services $690.00
2614 09/19/2024 Reconciled 09/19/2024 Accounts Payable T.R. HOLLIMAN AND ASSOCIATES, INC
$20,000.00 $20,000.00 $0.00
Invoice Date Description Amount
AR.ADL 2024.0719 08/06/2024 Professional Services Rendered through July 2024 $20,000.00 2615 09/19/2024 Reconciled 09/19/2024 Accounts Payable TKE ENGINEERING INC $31,062.50 $31,062.50 $0.00 Invoice Date Description Amount
2024-264 04/19/2024 Koala Road Repaving - February 2024 $187.50 2024-265 04/19/2024 Adelanto Road Water Main - February 2024 $16,515.00 2024-408 04/19/2024 Adelanto Road Water Main - March 2024 $14,360.00 2616 09/19/2024 Reconciled 09/19/2024 Accounts Payable UNIVERSITY OF IRVINE $5,000.00 $5,000.00 $0.00 Invoice Date Description Amount
09162024 09/16/2024 Scholarship Program 2024 for Arianna Windust $5,000.00 2617 09/19/2024 Reconciled 09/19/2024 Accounts Payable WOOD RODGERS INC $107.50 $107.50 $0.00 Invoice Date Description Amount
184868 08/31/2024 Adelanto Groundwater Production Well - August 2024 $107.50 user: Anna Mosqueda AP Pages: 15 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 325
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
2618 09/19/2024 Reconciled 09/19/2024 Accounts Payable ZSE & ASSOCIATES $14,450.00 $14,450.00 $0.00 Invoice Date Description Amount
1000.4 09/03/2024 Grant Writing Consulting Services - August 2024 $14,450.00 Type EFT Totals: 160 Transactions $2,629,098.30 $2,126,707.46 $0.00 04000013-01 - CITY OF ADELANTO GENERAL CHKG Totals
EFTs Status Count Transaction Amount Reconciled Amount
Open 55 $502,390.84 $0.00
Reconciled 105 $2,126,707.46 $2,126,707.46
Voided 0 $0.00 $0.00
Total 160 $2,629,098.30 $2,126,707.46
All Status Count Transaction Amount Reconciled Amount
Open 55 $502,390.84 $0.00
Reconciled 105 $2,126,707.46 $2,126,707.46
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 160 $2,629,098.30 $2,126,707.46
Grand Totals:

EFTs Status Count Transaction Amount Reconciled Amount
Open 55 $502,390.84 $0.00
Reconciled 105 $2,126,707.46 $2,126,707.46
Voided 0 $0.00 $0.00
Total 160 $2,629,098.30 $2,126,707.46
All Status Count Transaction Amount Reconciled Amount
Open 55 $502,390.84 $0.00
Reconciled 105 $2,126,707.46 $2,126,707.46
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 160 $2,629,098.30 $2,126,707.46
user: Anna Mosqueda AP Pages: 16 of 16 Thursday, September 19, 2024 Payment Register
City of Adelanto
From Payment Date: 9/20/2000 - To Payment Date: 9/19/2024 326

ADELANTO PUBLIC UTILITY AUTHORITY
DATE: September 25, 2024
Honorable Chairman and Public Utility Authority Members Adelanto Public Utility Authority
Dwayne Oros, Project Manager, PERC Water
TO:

FROM:

BY:

SUBJECT: APUA MONTHLY WATER SYSTEM REPORT - WATER
ATTACHMENTS:

1. APUA Monthly Water System Report – August 2024
327
Adelanto Water System
Monthly Asset Management Report
prepared for the City of Adelanto, California
328
Mr. Jessie Flores
City Manager, City of Adelanto
11600 Air Expressway
Adelanto, CA 92301
RE: August 2024 ADELANTO WATER SYSTEM MONTHLY ASSET MANAGEMENT REPORT Dear Mr. Flores,
Please find the Adelanto Water Treatment System Monthly Asset Management Report enclosed.

The purpose of this report is to inform the City of Adelanto of its Potable Water Treatment and Distribution system’s performance this month.

Since the current performance of Adelanto's water system influences the future of the Adelanto's population, industrial and commercial growth, the health and compliance of this facility is of utmost importance to us. If you have any questions or concerns, feel free to contact Iris Ramos, Regional Director of PERC Water via her cell (661) 651-0243 or email [email protected].

PERC Water is dedicated to the highest caliber of customer service with quality and accuracy. If you have any inquiries regarding our services or the content of this report, please do not hesitate to contact me at (714) 421-8060.

Thank you for entrusting the City of Adelanto's Portable Water System to PERC Water. We appreciate your business and look forward to providing you with quality management and excellent customer service.

Sincerely,
Dwayne Oros
Project Manager
PERC Water Corporation
Asset Management Division
CC: Iris Ramos, Regional Director, PERC Water
Corporation Saba Engineer, Contract City Engineer, IE
17520 Newhope Street, Suite 180 Fountain Valley, CA 92708 | Office: 714.352.7750 | Fax: 714.352.7765 | www.percwater.com 329
Adelanto Water System
Monthly Asset Management Report

TABLE OF CONTENTS
Section A
CIP Report
Section B
Executive Summary
Section C
Iron & Manganese Report
Section D
Distribution System Report
Section E
Completed Work Orders
Section F
Monthly Coliform Report
Section G
Explanation of Terms and Acronyms
330
Section A
CIP Report
331
Adelanto
Water System
Capital Improvement Plan (CIP) Report
Section A CIP Report
Monthly Asset Management Report
In the past 10 years, the City of Adelanto’s population has grown by more than 25% (U.S. Census).

The City’s current water treatment system, already straining to accommodate Adelanto residents, will not supply enough water for incoming businesses and continued population growth. The following is a summary of the needed repairs and updates (Type 1 and Type 2) associated with the water system, the estimated cost and status. These repairs and updates are essential to the future of Adelanto’s water supply. Below is an updated list of the CIP items:

Type 1 CIP Items: Repairs and/or replacements for which: i) the scope of work is presently known/defined without the need for the additional engineering support; and/or ii) qualified service providers/contractors can readily be solicited to provide cost quotations to complete the required scope of work pursuant to the City’s established procurement processes.

TYPE 1 CIP Water System

PROJECT

LOCATION TYPE OF PROJECT PROJECT DESCRIPTION

ESTIMATED

COST STATUS
Water Meter
Infrastructure
Upgrade
Install upgraded
Water Meter
Infrastructure
Install AMI
Infrastructure for
remote meter reading
and leak detection
$1,750,000 Currently in the first phase
of the project
Air Expressway Water Operations
Building
Proper and safe building
to effectively operate
water operations.
$4,000,000
Property must be
acquired by the City of
Adelanto
.75Mil Tank Replacement of
Tank
Replace undersized
.75Mil with 2.0MG
Pending
quote
City of Adelanto needs
to acquire property
near existing site
Water Supply
Well
Water Supply Drill and equip a new water
supply well
$2,000,000 Held Kickoff meeting
332
Adelanto Section A CIP Report
Water System Monthly Asset Management Report
Type 2 CIP items: CIP items for which engineering design, specification and/or permitting must be completed prior to the solicitation of bid and award of contracts.

TYPE 2 CIP

PROJECT

LOCATION TYPE OF PROJECT PROJECT DESCRIPTION ESTIMATED

COST STATUS
Booster
Station 1200
Replace electrical
switch gear, starters
and controls
Outdated and unsafe
equipment. Failure will result
in expenses in tie-in water.
$300,000
Engineering is reviewing
and recommends
priority in CIP list
Well 14A
Connect 14a to
Layneox Fe/Mn
treatment system
Could be necessary in order to
comply with blending permit
and run wells 4 & 5a
(depending on fluoride levels).
$40,000
Increase efficiency of
the well and water
supply
Layneox
Fe/Mn
Treatment
System
Prepare workplan
for bypass,
demolition and
replacement of
storage tanks
The tanks were inspected in
2015; repairs and recoats are
needed.
$185,000
(both
tanks)
Quote requested in
December; project to
commence after
completion of R3;
proposed work
Zone 1
Northside
Pipeline
Replacement
Replace ages
mainline, services,
hydrant, valves, etc.

The infrastructure is aged,
undersized and failing.
$4,000,000
(annually)
Need to begin
engineering

RESERVOIRS
Develop workplan
for bypass,
sandblast, recoat
750,000 gallon
reservoir
This tank needs to be recoated
inside. Engineering of bypass
and scheduling for interior
coating.
$20,000
Requires a special
bypass to take offline
for any kind of
maintenance. Project
expected to begin 2019.

RESERVOIRS
Install mixing system
on water storage
tanks
Reservoir mixer (tank shark)
total of 5 mixers; eliminates
reduce stratification of water
storage tanks
$261,842
Quotes requested:
$41,550 for 3 Mill
$220,292 for both 5
Mills
Water
Treatment
Plant Tank
Replacement
Finished water tank
and Raw water tank
are deteriorating
Both tank need to be torn
down and replaced
$1,500,000 Need to develop a
strategic plan
Fe/Mn
Treatment
Plant
Fluoride Treatment
Treatment to reduce fluoride
to meet state standards;
increase water production
$275,000 Need to develop RFP
To move forward with any of these improvements or for questions regarding these projects, please contact Bob Nespeca, Vice President via his direct line (714) 514-8873. 333
Section B
Executive Summary
334
Section B Executive Summary
Adelanto Water System Monthly Asset Management Report
Executive Summary
This month, the Adelanto Water System treated 51.387 million gallons of water. The system remained online each day of the month. Combined with the water produced from wells that run directly into the water distribution system, Adelanto produced 21.690 million gallons. Additionally,

85.694 million gallons of water was purchased from Mojave Water Agency through the R3 project this month.

Equipment failures, changes and repairs are outlined in the CIP Report and the following sections:

Distribution System Report, Repairs
PERC Water Corporation employees made a number of repairs to existing lines and responded to customer input, as needed. Throughout the month, a total of 6 wells were online. There are also 8 reservoirs and 8 booster pumps currently in service.

Facility Staffing Project Manager
Water Production and Usage
This month’s water production and usage is summarized in the tables below. All samples were in compliance with the quality standards set forth in our operating contract and permit. **Please note: ND = non detect; the lab sample had so little of the constituent being tested the instrumentation could not detect it.**
Water Production and Usage Amount
Treated Potable Water (runs
through treatment system) 51.387 MG
Non-treated Potable Water 21.690 MG
VV Intertie Water Accepted 0 MG
R3 Intertie Water Accepted 85.694 MG
Total Water Produced –
Potable from ALL sources 158.771 MG
Potable Wells in Service 6
Reservoirs in Service 8
Booster Pumps in Service 8
Compliance Sampling
Monthly Averages (mg/l)
Fluoride 0.43
Arsenic 0.50
Iron ND
Manganese 15.75
335
Section B Executive Summary
Adelanto Water System Monthly Asset Management Report
Water Distribution
This month’s water distribution system activities are summarized in the tables below.

Description Quantity
Meter Changeout 9
Backflow Letters Sent 0
City Backflows Tested 0
City Backflows Repaired 1
After Hours Calls 21
Power/Comm 2
Security 0
Treatment/Wells/Booster 5
Mainline Leaks 1
Service Line Leaks 6
Customer Side Leaks 1
Fire Hydrants Damaged 0
Fire Hydrants Repaired 1
Fire Hydrants Flushed 3
Dig Alert/811 254
Tract Meter Sets 0
Angle Stop Repaired/Replaced 0
Billing and Customer Service
Due to the updated New World system, work orders cannot currently be generated by type.

Therefore, this section of the executive summary will show the total completed customer service work orders completed by PERC Water staff.

Completed work order total for August: 217
For inquiries regarding specific work orders, please contact Dwayne Oros at (714) 421-8060. 336
Section C
Iron & Manganese Report
337
Section C Iron & Manganese Report
Adelanto Water System Monthly Asset Management Report
Iron and Manganese (I & M) Treatment Plant Activity Summary During the month of August, state certified treatment operations staff operated the Iron and Manganese treatment plant. Detailed information regarding the operation is below:
 The Adelanto water treatment plant treated 51.387 million gallons of raw water.  All effluent samples from the I & M plant were within operational guidelines for Iron and Manganese.
 Weekly samples were collected and sent to a certified laboratory.  Daily grab samples were analyzed for:
o Iron
o Manganese
o Chlorine residual (compared to online chlorine sensor) o Turbidity
Current Issues with the Iron and Manganese (I & M) System These issues need to be given priority as they are essential to water system function and water quality.
 The chlorine storage tanks need to be replaced as chlorine in liquid form degenerates rapidly
 Both raw and finished water tanks have been inspected and are both severely corroded and need to be replaced.
 1200 Booster #1 switchgear is not to code and needs to be replaced. 338
City of Adelanto Adelanto Iron and Manganese Filtration Plant System Number 3610001
Operated by: PERC Water
Start date 8/1/2024
Plant Status Filter Influent
Date Online/Offline
Free CL2
Residual
(Daily)
Turbidity,
NTU (Daily)
Treated
Water
Reservoir
CL2
Iron, ug/L
(Weekly)
Manganese
ug/L
(Weekly)
Total
Coliforms
(Monthly)
HPC
(Monthly)
8/1/2024 Online 0.03 0.09 1.398/2/2024 Online 0.06 0.11 1.718/3/2024 Online 0.04 0.07 1.488/4/2024 Online 0.05 0.08 1.758/5/2024 Online 0.01 0.11 1.778/6/2024 Online 0.03 0.13 1.80 ND ND Absent 9108/7/2024 Online 0.80 0.11 1.898/8/2024 Online 0.04 0.13 1.668/9/2024 Online 0.10 0.13 1.55 8/10/2024 Online 0.13 0.13 1.698/11/2024 Online 0.03 0.13 1.788/12/2024 Online 0.15 0.05 1.788/13/2024 Online 0.08 0.14 1.64 ND 210 Absent 18/14/2024 Online 0.04 0.24 1.588/15/2024 Online 0.06 0.10 1.428/16/2024 Online 0.07 0.13 1.518/17/2024 Online 0.07 0.09 1.218/18/2024 Online 0.08 0.16 1.768/19/2024 Online 0.17 0.17 1.738/20/2024 Online 0.13 0.12 1.60 ND ND Absent 18/21/2024 Online 0.11 0.15 1.568/22/2024 Online 0.15 0.20 1.628/23/2024 Online 0.20 0.17 1.298/24/2024 Online 0.18 0.18 1.408/25/2024 Online 0.17 0.18 1.388/26/2024 Online 0.03 0.09 1.778/27/2024 Online 0.04 0.07 2.03 ND ND Absent 18/28/2024 Online 0.05 0.15 1.778/29/2024 Online 0.05 0.13 1.918/30/2024 Online 0.05 0.08 1.848/31/2024 Online 0.16 0.19 1.95 Filter Effluent (3610001-021) Filter Effluent (3610001-021) Notes
339
City of Adelanto Adelanto Iron and Manganese Filtration Plant System Number 3610001
Operated by: PERC Water
WELL 1G 361001-016 6-Aug-24 Online ND 54 Absent 45
3G2 361001-021 6-Aug-24 Online ND 35 Absent 7
4G 361001-013 6-Aug-24 Online ND ND Absent <1
8G2 361001-022 6-Aug-24 Online ND 830 Absent <1
Total Coliforms
(P or A) Location HPC Primary Station Code Date Status (Online/Offline) Iron, ug/L Manganese, ug/L 340
Section D
Distribution System Report
341
State of California -- State Water Resources Control Board Division of Drinking Water Programs Water System Name: City of Adelanto System N 360001 Month/Year: Aug-24 Facility Name: 0.75 Mil Reservoir Blending Facility Constituent Blended: Fluoride MCL 2 mg/L Quantity of
Water (gpd)
Conc.
(mg/L) A X B = Quantity of Water (gpd) Conc. (mg/L) D X E = Quantity of Water (gpd) Conc. (mg/L) G X H = Quantity of Water (gpd) Conc. (mg/L) J X K = C+F+I+L= A+D+G+J=

A B C D E FG H I J K L M N
1 0 0.00 0 554,000 0.41 227,140 0 0.00 0 277,475,936 0.00 0 227,140 278,029,936 0.001 2 0 0.00 0 441,000 0.41 180,810 0 0.00 0 227,165,775 0.00 0 180,810 227,606,775 0.0013 0 0.00 0 376,000 0.41 154,160 0 0.00 0 262,716,578 0.00 0 154,160 263,092,578 0.0014 0 0.00 0 561,000 0.41 230,010 0 0.00 0 271,957,219 0.00 0 230,010 272,518,219 0.0015 0 0.00 0 499,000 0.41 204,590 0 0.00 0 325,989,305 0.00 0 204,590 326,488,305 0.0016 0 0.00 0 344,000 0.41 141,040 0 0.00 0 189,561,497 0.00 0 141,040 189,905,497 0.001 0.357 0 0.00 0 663,000 0.41 271,830 0 0.00 0 306,994,652 0.00 0 271,830 307,657,652 0.0018 0 0.00 0 383,000 0.41 157,030 0 0.00 0 490,524,064 0.00 0 157,030 490,907,064 0.0009 0 0.00 0 568,000 0.41 232,880 0 0.00 0 97,411,765 0.00 0 232,880 97,979,765 0.002 10 0 0.00 0 542,000 0.41 222,220 0 0.00 0 118,203,209 0.00 0 222,220 118,745,209 0.00211 0 0.00 0 521,000 0.41 213,610 0 0.00 0 235,508,021 0.00 0 213,610 236,029,021 0.00112 0 0.00 0 688,000 0.41 282,080 0 0.00 0 300,834,225 0.00 0 282,080 301,522,225 0.00113 0 0.00 0 642,000 0.41 263,220 0 0.00 0 278,502,674 0.00 0 263,220 279,144,674 0.001 0.4414 0 0.00 0 620,000 0.41 254,200 0 0.00 0 242,053,476 0.00 0 254,200 242,673,476 0.00115 0 0.00 0 563,000 0.41 230,830 0 0.00 0 245,390,374 0.00 0 230,830 245,953,374 0.00116 0 0.00 0 518,000 0.41 212,380 0 0.00 0 243,721,925 0.00 0 212,380 244,239,925 0.00117 0 0.00 0 631,000 0.41 258,710 0 0.00 0 250,524,064 0.00 0 258,710 251,155,064 0.00118 0 0.00 0 510,000 0.41 209,100 0 0.00 0 268,620,321 0.00 0 209,100 269,130,321 0.00119 0 0.00 0 832,000 0.41 341,120 0 0.00 0 265,155,080 0.00 0 341,120 265,987,080 0.00120 0 0.00 0 507,000 0.41 207,870 0 0.00 0 260,149,733 0.00 0 207,870 260,656,733 0.001 0.4921 0 0.00 0 392,000 0.41 160,720 0 0.00 0 252,577,540 0.00 0 160,720 252,969,540 0.00122 0 0.00 0 0 0.41 0 0 0.00 0 274,909,091 0.00 0 0 274,909,091 0.00023 0 0.00 0 0 0.41 0 0 0.00 0 269,518,717 0.00 0 0 269,518,717 0.00024 0 0.00 0 0 0.41 0 0 0.00 0 181,090,909 0.00 0 0 181,090,909 0.00025 0 0.00 0 0 0.41 0 0 0.00 0 322,524,064 0.00 0 0 322,524,064 0.00026 0 0.00 0 0 0.41 0 0 0.00 0 256,812,834 0.00 0 0 256,812,834 0.00027 0 0.00 0 0 0.41 0 0 0.00 0 248,727,273 0.00 0 0 248,727,273 0.000 0.4428 0 0.00 0 0 0.41 0 0 0.00 0 287,614,973 0.00 0 0 287,614,973 0.00029 0 0.00 0 0 0.41 0 0 0.00 0 225,368,984 0.00 0 0 225,368,984 0.00030 0 0.00 0 0 0.41 0 0 0.00 0 492,192,513 0.00 0 0 492,192,513 0.00031 0 0.00 0 0 0.41 0 0 0.00 0 519,144,385 0.00 0 0 519,144,385 0.000 ND = Non DetectBlank Cell = No Sample

M O N T H L Y B L E N D I N G R E C O R D
Day
Source 1: Well 4 Source 2: Well 14A Source 3: Well 5A Source 4: Treatment Plant Effluent Theoretical Concentration in Blended Water from Sources 1, 2, 3, & 4. Lab Result (mg/L) @ FRONT
PUMP
HOUSE
M  N
( mg/L )
342
State of California -- State Water Resources Control Board Division of Drinking Water Programs Water System Name: City of Adelanto System No.: 360001 Month/Year: Aug-24 Facility Name: 0.75 Mil Reservoir Blending Facility Constituent Blended: Arsenic MCL 0.01 mg/L Quantity of
Water (gpd)
Conc.
(mg/L) A X B = Quantity of Water (gpd) Conc. (mg/L) D X E = Quantity of Water (gpd) Conc. (mg/L) G X H = Quantity of Water (gpd) Conc. (mg/L) J X K = C+F+I+L= A+D+G+J=

A B C D E FG H I J K L M N
1 0 0.00 0 554,000 0.00 0 0 0.00 0 277,475,936 0.00 0 0 278,029,936 0.000 2 0 0.00 0 441,000 0.00 0 0 0.00 0 227,165,775 0.00 0 0 227,606,775 0.0003 0 0.00 0 376,000 0.00 0 0 0.00 0 262,716,578 0.00 0 0 263,092,578 0.0004 0 0.00 0 561,000 0.00 0 0 0.00 0 271,957,219 0.00 0 0 272,518,219 0.0005 0 0.00 0 499,000 0.00 0 0 0.00 0 325,989,305 0.00 0 0 326,488,305 0.0006 0 0.00 0 344,000 0.00 0 0 0.00 0 189,561,497 0.00 0 0 189,905,497 0.000 ND7 0 0.00 0 663,000 0.00 0 0 0.00 0 306,994,652 0.00 0 0 307,657,652 0.0008 0 0.00 0 383,000 0.00 0 0 0.00 0 490,524,064 0.00 0 0 490,907,064 0.0009 0 0.00 0 568,000 0.00 0 0 0.00 0 97,411,765 0.00 0 0 97,979,765 0.000 10 0 0.00 0 542,000 0.00 0 0 0.00 0 118,203,209 0.00 0 0 118,745,209 0.00011 0 0.00 0 521,000 0.00 0 0 0.00 0 235,508,021 0.00 0 0 236,029,021 0.00012 0 0.00 0 688,000 0.00 0 0 0.00 0 300,834,225 0.00 0 0 301,522,225 0.00013 0 0.00 0 642,000 0.00 0 0 0.00 0 278,502,674 0.00 0 0 279,144,674 0.000 ND14 0 0.00 0 620,000 0.00 0 0 0.00 0 242,053,476 0.00 0 0 242,673,476 0.00015 0 0.00 0 563,000 0.00 0 0 0.00 0 245,390,374 0.00 0 0 245,953,374 0.00016 0 0.00 0 518,000 0.00 0 0 0.00 0 243,721,925 0.00 0 0 244,239,925 0.00017 0 0.00 0 631,000 0.00 0 0 0.00 0 250,524,064 0.00 0 0 251,155,064 0.00018 0 0.00 0 510,000 0.00 0 0 0.00 0 268,620,321 0.00 0 0 269,130,321 0.00019 0 0.00 0 832,000 0.00 0 0 0.00 0 265,155,080 0.00 0 0 265,987,080 0.00020 0 0.00 0 507,000 0.00 0 0 0.00 0 260,149,733 0.00 0 0 260,656,733 0.000 ND21 0 0.00 0 392,000 0.00 0 0 0.00 0 252,577,540 0.00 0 0 252,969,540 0.00022 0 0.00 0 0 0.00 0 0 0.00 0 274,909,091 0.00 0 0 274,909,091 0.00023 0 0.00 0 0 0.00 0 0 0.00 0 269,518,717 0.00 0 0 269,518,717 0.00024 0 0.00 0 0 0.00 0 0 0.00 0 181,090,909 0.00 0 0 181,090,909 0.00025 0 0.00 0 0 0.00 0 0 0.00 0 322,524,064 0.00 0 0 322,524,064 0.00026 0 0.00 0 0 0.00 0 0 0.00 0 256,812,834 0.00 0 0 256,812,834 0.00027 0 0.00 0 0 0.00 0 0 0.00 0 248,727,273 0.00 0 0 248,727,273 0.000 228 0 0.00 0 0 0.00 0 0 0.00 0 287,614,973 0.00 0 0 287,614,973 0.00029 0 0.00 0 0 0.00 0 0 0.00 0 225,368,984 0.00 0 0 225,368,984 0.00030 0 0.00 0 0 0.00 0 0 0.00 0 492,192,513 0.00 0 0 492,192,513 0.00031 0 0.00 0 0 0 0 0 0.00 0 519,144,385 0.00 0 0 519,144,385 0.000 ND = Non DetectBlank Cell = No Sample

M O N T H L Y B L E N D I N G R E C O R D
Day
Source 1: Well 4 Source 2: Well 14A Source 3: Well 5A Source 4: Treatment Plant Effluent Theoretical Concentration in Blended Water from Sources 1, 2, 3, & 4.

Lab Result
(mg/L) @
FRONT
PUMP
HOUSE
M  N
( mg/L )
343
State of California -- State Water Resources Control Board Division of Drinking Water Programs Water System Name: City of Adelanto System No.: 360001 Month/Year: Aug-24 Facility Name: 0.75 Mil Reservoir Blending Facility Constituent Blended: Iron MCL 0.30 mg/L Quantity of
Water (gpd)
Conc.
(mg/L) A X B = Quantity of Water (gpd) Conc. (mg/L) D X E = Quantity of Water (gpd) Conc. (mg/L) G X H = Quantity of Water (gpd) Conc. (mg/L) J X K = C+F+I+L= A+D+G+J=

A B C D E FG H I J K L M N
1 0 0.00 0 554,000 0.00 0 0 0.00 0 277,475,936 0.00 0 0 278,029,936 0.000 2 0 0.00 0 441,000 0.00 0 0 0.00 0 227,165,775 0.00 0 0 227,606,775 0.0003 0 0.00 0 376,000 0.00 0 0 0.00 0 262,716,578 0.00 0 0 263,092,578 0.0004 0 0.00 0 561,000 0.00 0 0 0.00 0 271,957,219 0.00 0 0 272,518,219 0.0005 0 0.00 0 499,000 0.00 0 0 0.00 0 325,989,305 0.00 0 0 326,488,305 0.0006 0 0.00 0 344,000 0.00 0 0 0.00 0 189,561,497 0.00 0 0 189,905,497 0.000 ND7 0 0.00 0 663,000 0.00 0 0 0.00 0 306,994,652 0.00 0 0 307,657,652 0.0008 0 0.00 0 383,000 0.00 0 0 0.00 0 490,524,064 0.00 0 0 490,907,064 0.0009 0 0.00 0 568,000 0.00 0 0 0.00 0 97,411,765 0.00 0 0 97,979,765 0.000 10 0 0.00 0 542,000 0.00 0 0 0.00 0 118,203,209 0.00 0 0 118,745,209 0.00011 0 0.00 0 521,000 0.00 0 0 0.00 0 235,508,021 0.00 0 0 236,029,021 0.00012 0 0.00 0 688,000 0.00 0 0 0.00 0 300,834,225 0.00 0 0 301,522,225 0.00013 0 0.00 0 642,000 0.00 0 0 0.00 0 278,502,674 0.00 0 0 279,144,674 0.000 ND14 0 0.00 0 620,000 0.00 0 0 0.00 0 242,053,476 0.00 0 0 242,673,476 0.00015 0 0.00 0 563,000 0.00 0 0 0.00 0 245,390,374 0.00 0 0 245,953,374 0.00016 0 0.00 0 518,000 0.00 0 0 0.00 0 243,721,925 0.00 0 0 244,239,925 0.00017 0 0.00 0 631,000 0.00 0 0 0.00 0 250,524,064 0.00 0 0 251,155,064 0.00018 0 0.00 0 510,000 0.00 0 0 0.00 0 268,620,321 0.00 0 0 269,130,321 0.00019 0 0.00 0 832,000 0.00 0 0 0.00 0 265,155,080 0.00 0 0 265,987,080 0.00020 0 0.00 0 507,000 0.00 0 0 0.00 0 260,149,733 0.00 0 0 260,656,733 0.000 ND21 0 0.00 0 392,000 0.00 0 0 0.00 0 252,577,540 0.00 0 0 252,969,540 0.00022 0 0.00 0 0 0.00 0 0 0.00 0 274,909,091 0.00 0 0 274,909,091 0.00023 0 0.00 0 0 0.00 0 0 0.00 0 269,518,717 0.00 0 0 269,518,717 0.00024 0 0.00 0 0 0.00 0 0 0.00 0 181,090,909 0.00 0 0 181,090,909 0.00025 0 0.00 0 0 0.00 0 0 0.00 0 322,524,064 0.00 0 0 322,524,064 0.00026 0 0.00 0 0 0.00 0 0 0.00 0 256,812,834 0.00 0 0 256,812,834 0.00027 0 0.00 0 0 0.00 0 0 0.00 0 248,727,273 0.00 0 0 248,727,273 0.000 ND28 0 0.00 0 0 0.00 0 0 0.00 0 287,614,973 0.00 0 0 287,614,973 0.00029 0 0.00 0 0 0.00 0 0 0.00 0 225,368,984 0.00 0 0 225,368,984 0.00030 0 0.00 0 0 0.00 0 0 0.00 0 492,192,513 0.00 0 0 492,192,513 0.00031 0 0.00 0 0 0.00 0 0 0.00 0 519,144,385 0.00 0 0 519,144,385 0.000 ND = Non DetectBlank Cell = No Sample

M O N T H L Y B L E N D I N G R E C O R D
Day
Source 1: Well 4 Source 2: Well 14A Source 3: Well 5A Source 4: Treatment Plant Effluent Theoretical Concentration in Blended Water from Sources 1, 2, 3, & 4.

Lab Result
(mg/L) @
FRONT
PUMP
HOUSE
M  N
( mg/L )
344
State of California -- State Water Resources Control Board Division of Drinking Water Programs Water System Name: City of Adelanto System No.: 360001 Month/Year: Aug-24 Facility Name: 0.75 Mil Reservoir Blending Facility Constituent Blended: Manganese MCL 0.05 mg/L Quantity of
Water (gpd)
Conc.
(mg/L) A X B = Quantity of Water (gpd) Conc. (mg/L) D X E = Quantity of Water (gpd) Conc. (mg/L) G X H = Quantity of Water (gpd) Conc. (mg/L) J X K = C+F+I+L= A+D+G+J=

A B C D E FG H I J K L M N
1 0 0.00 0 554,000 0.05 25,484 0 0.00 0 277,475,936 0.00 0 25,484 278,029,936 0.000 2 0 0.00 0 441,000 0.05 20,286 0 0.00 0 227,165,775 0.00 0 20,286 227,606,775 0.0003 0 0.00 0 376,000 0.05 17,296 0 0.00 0 262,716,578 0.00 0 17,296 263,092,578 0.0004 0 0.00 0 561,000 0.05 25,806 0 0.00 0 271,957,219 0.00 0 25,806 272,518,219 0.0005 0 0.00 0 499,000 0.05 22,954 0 0.00 0 325,989,305 0.00 0 22,954 326,488,305 0.0006 0 0.00 0 344,000 0.05 15,824 0 0.00 0 189,561,497 0.00 0 15,824 189,905,497 0.000 ND7 0 0.00 0 663,000 0.05 30,498 0 0.00 0 306,994,652 0.00 0 30,498 307,657,652 0.0008 0 0.00 0 383,000 0.05 17,618 0 0.00 0 490,524,064 0.00 0 17,618 490,907,064 0.0009 0 0.00 0 568,000 0.05 26,128 0 0.00 0 97,411,765 0.00 0 26,128 97,979,765 0.000 10 0 0.00 0 542,000 0.05 24,932 0 0.00 0 118,203,209 0.00 0 24,932 118,745,209 0.00011 0 0.00 0 521,000 0.05 23,966 0 0.00 0 235,508,021 0.00 0 23,966 236,029,021 0.00012 0 0.00 0 688,000 0.05 31,648 0 0.00 0 300,834,225 0.00 0 31,648 301,522,225 0.00013 0 0.00 0 642,000 0.05 29,532 0 0.00 0 278,502,674 0.00 0 29,532 279,144,674 0.000 4214 0 0.00 0 620,000 0.05 28,520 0 0.00 0 242,053,476 0.00 0 28,520 242,673,476 0.00015 0 0.00 0 563,000 0.05 25,898 0 0.00 0 245,390,374 0.00 0 25,898 245,953,374 0.00016 0 0.00 0 518,000 0.05 23,828 0 0.00 0 243,721,925 0.00 0 23,828 244,239,925 0.00017 0 0.00 0 631,000 0.05 29,026 0 0.00 0 250,524,064 0.00 0 29,026 251,155,064 0.00018 0 0.00 0 510,000 0.05 23,460 0 0.00 0 268,620,321 0.00 0 23,460 269,130,321 0.00019 0 0.00 0 832,000 0.05 38,272 0 0.00 0 265,155,080 0.00 0 38,272 265,987,080 0.00020 0 0.00 0 507,000 0.05 23,322 0 0.00 0 260,149,733 0.00 0 23,322 260,656,733 0.000 2121 0 0.00 0 392,000 0.05 18,032 0 0.00 0 252,577,540 0.00 0 18,032 252,969,540 0.00022 0 0.00 0 0 0.05 0 0 0.00 0 274,909,091 0.00 0 0 274,909,091 0.00023 0 0.00 0 0 0.05 0 0 0.00 0 269,518,717 0.00 0 0 269,518,717 0.00024 0 0.00 0 0 0.05 0 0 0.00 0 181,090,909 0.00 0 0 181,090,909 0.00025 0 0.00 0 0 0.05 0 0 0.00 0 322,524,064 0.00 0 0 322,524,064 0.00026 0 0.00 0 0 0.05 0 0 0.00 0 256,812,834 0.00 0 0 256,812,834 0.00027 0 0.00 0 0 0.05 0 0 0.00 0 248,727,273 0.00 0 0 248,727,273 0.000 ND28 0 0.00 0 0 0.05 0 0 0.00 0 287,614,973 0.00 0 0 287,614,973 0.00029 0 0.00 0 0 0.05 0 0 0.00 0 225,368,984 0.00 0 0 225,368,984 0.00030 0 0.00 0 0 0.05 0 0 0.00 0 492,192,513 0.00 0 0 492,192,513 0.00031 0 0.00 0 0 0.05 0 0 0.00 0 519,144,385 0.00 0 0 519,144,385 0.000 ND = Non DetectBlank Cell = No Sample

IN (K) GALLONS

M O N T H L Y B L E N D I N G R E C O R D
Day
Source 1: Well 4 Source 2: Well 14A Source 3: Well 5A Source 4: Treatment Plant Effluent Theoretical Concentration in Blended Water from Sources 1, 2, 3, & 4.

Lab Result
(mg/L) @
FRONT
PUMP
HOUSE
M  N
( mg/L )
345
State of California -- State Water Resources Control Board Division of Drinking Water Programs Aug-24
Well 4 Well 14A Well 5A MONTHLY RESULTS
1-Aug-24 0 554 0 6545 270930 0 WELL 4 ug/l mg/l INACTIVE2-Aug-24 0 441 0 11936 215230 0 FLUORIDE INACTIVE3-Aug-24 0 376 0 40556 222160 0 ARSENIC INACTIVE4-Aug-24 0 561 0 0 271957 0 IRON INACTIVE5-Aug-24 0 499 0 9754 316235 0 MN INACTIVE6-Aug-24 0 344 0 3465 186096 07-Aug-24 0 663 0 4364 302631 08-Aug-24 0 383 0 0 490524 0 WELL 14A ug/l mg/l9-Aug-24 0 568 0 7572 89840 0 FLUORIDE 0.41 10-Aug-24 0 542 0 0 118203 0 ARSENIC 0 011-Aug-24 0 521 0 770 234738 0 IRON 0 012-Aug-24 0 688 0 8727 292107 0 MN 46 0.04613-Aug-24 0 642 0 12834 265668 014-Aug-24 0 620 0 1925 240128 015-Aug-24 0 563 0 0 245390 0 WELL 5a ug/l mg/l INACTIVE16-Aug-24 0 518 0 6289 237433 0 FLUORIDE INACTIVE17-Aug-24 0 631 0 2310 248214 0 ARSENIC INACTIVE18-Aug-24 0 510 0 2182 266439 0 IRON INACTIVE19-Aug-24 0 832 0 0 265155 0 MN INACTIVE20-Aug-24 0 507 0 5519 254631 021-Aug-24 0 392 0 0 252578 022-Aug-24 00 0 1412 273497 0 T PLANT E ug/l mg/l23-Aug-24 00 0 0 269519 0 FLUORIDE24-Aug-24 00 0 2182 178909 0 ARSENIC25-Aug-24 00 0 1797 320727 0 IRON 0 026-Aug-24 00 0 0 256813 0 MN 0 027-Aug-24 00 0 21048 227679 028-Aug-24 00 0 7701 279914 029-Aug-24 00 0 5262 220107 030-Aug-24 00 0 7957 484235 031-Aug-24 00 0 3465 515679 0 Teatment Plant Effluent
Booster 1 Booster 2 Booster 3
346
Section E
Completed Work Orders
347
Work Order Completion Date Result Code
2024-00001446 08/08/2024 COMPLETED AS REQUESTED
2024-00001030 08/06/2024 COMPLETED AS REQUESTED
2024-00001384 08/01/2024 COMPLETED AS REQUESTED
2024-00001494 08/14/2024 COMPLETED AS REQUESTED
2024-00001516 08/19/2024 COMPLETED AS REQUESTED
2024-00001567 08/22/2024 COMPLETED AS REQUESTED
2024-00001570 08/22/2024
2024-00001569 08/22/2024 COMPLETED AS REQUESTED
2024-00001530 08/20/2024 COMPLETED AS REQUESTED
2024-00001410 08/05/2024 COMPLETED AS REQUESTED
2024-00001746 08/29/2024 COMPLETED AS REQUESTED
2024-00001443 08/08/2024 COMPLETED AS REQUESTED
2024-00001736 08/28/2024 COMPLETED AS REQUESTED
2024-00001541 08/21/2024 COMPLETED AS REQUESTED
2024-00001563 08/26/2024 COMPLETED AS REQUESTED
2024-00001562 08/22/2024 COMPLETED AS REQUESTED
2024-00001574 08/26/2024 COMPLETED AS REQUESTED
2024-00001528 08/21/2024 COMPLETED AS REQUESTED
2024-00001560 08/21/2024 COMPLETED AS REQUESTED
2024-00001561 08/21/2024 COMPLETED AS REQUESTED
2024-00001492 08/19/2024 COMPLETED AS REQUESTED
2024-00001403 08/01/2024 CANCELLED BY OFFICE
2024-00001402 08/01/2024 COMPLETED AS REQUESTED
2024-00001411 08/05/2024 COMPLETED AS REQUESTED
2024-00001588 08/28/2024 COMPLETED AS REQUESTED
2024-00001577 08/26/2024 COMPLETED AS REQUESTED
2024-00001740 08/28/2024 COMPLETED AS REQUESTED
2024-00001568 08/22/2024 COMPLETED AS REQUESTED
2024-00001449 08/12/2024 CANCELLED BY OFFICE
2024-00001448 08/08/2024 COMPLETED AS REQUESTED
2024-00001462 08/12/2024 COMPLETED AS REQUESTED
2024-00001533 08/28/2024 COMPLETED AS REQUESTED
2024-00001532 08/21/2024 COMPLETED AS REQUESTED
2024-00001509 08/15/2024 COMPLETED AS REQUESTED
2024-00001450 08/08/2024 COMPLETED AS REQUESTED
2024-00001407 08/01/2024 COMPLETED AS REQUESTED
2024-00001474 08/13/2024 COMPLETED AS REQUESTED 445554444944400008824 Completed Work Orders
Completion Date Range 08/01/24 - 08/31/24
Ad2
Run by Dwayne Oros on 09/03/2024 09:57:34 AM Page 1 of 6 348
Completed Work Orders
Completion Date Range 08/01/24 - 08/31/24
2024-00001422 08/05/2024 COMPLETED AS REQUESTED
2024-00001732 08/28/2024 COMPLETED AS REQUESTED
2024-00001745 08/29/2024 COMPLETED AS REQUESTED
2024-00001565 08/22/2024 COMPLETED AS REQUESTED
2024-00001527 08/20/2024 COMPLETED AS REQUESTED
2024-00001501 08/15/2024 COMPLETED AS REQUESTED
2024-00001454 08/12/2024 COMPLETED AS REQUESTED
2024-00001455 08/12/2024 COMPLETED AS REQUESTED
2024-00001520 08/19/2024 COMPLETED AS REQUESTED
2024-00001571 08/26/2024 COMPLETED AS REQUESTED
2024-00001672 08/28/2024 COMPLETED AS REQUESTED
2024-00001579 08/27/2024 COMPLETED AS REQUESTED
2024-00001538 08/20/2024 COMPLETED AS REQUESTED
2024-00001409 08/01/2024 COMPLETED AS REQUESTED
2024-00001556 08/21/2024 COMPLETED AS REQUESTED
2024-00001623 08/27/2024 COMPLETED AS REQUESTED
2024-00001750 08/29/2024 COMPLETED AS REQUESTED
2024-00001631 08/28/2024 COMPLETED AS REQUESTED
2024-00001505 08/15/2024 COMPLETED AS REQUESTED
2024-00001500 08/15/2024 COMPLETED AS REQUESTED
2024-00001426 08/05/2024 COMPLETED AS REQUESTED
2024-00001523 08/19/2024 COMPLETED AS REQUESTED
2024-00001480 08/14/2024 COMPLETED AS REQUESTED
2024-00001748 08/29/2024 COMPLETED AS REQUESTED
2024-00001498 08/15/2024 COMPLETED AS REQUESTED
2024-00001747 08/29/2024 COMPLETED AS REQUESTED
2024-00001419 08/05/2024 COMPLETED AS REQUESTED
2024-00001457 08/19/2024 COMPLETED AS REQUESTED
2024-00001465 08/12/2024 COMPLETED AS REQUESTED
2024-00001572 08/26/2024 COMPLETED AS REQUESTED
2024-00001481 08/13/2024 COMPLETED AS REQUESTED
2024-00001553 08/21/2024 COMPLETED AS REQUESTED
2024-00001458 08/12/2024 COMPLETED AS REQUESTED
2024-00001467 08/12/2024 COMPLETED AS REQUESTED
2024-00001739 08/28/2024 COMPLETED AS REQUESTED
2024-00001447 08/12/2024 COMPLETED AS REQUESTED
2024-00001513 08/19/2024 COMPLETED AS REQUESTED
2024-00001526 08/20/2024 COMPLETED AS REQUESTED
2024-00001437 08/08/2024 COMPLETED AS REQUESTED 79945448054240408008944 Run by Dwayne Oros on 09/03/2024 09:57:34 AM Page 2 of 6 349
Completed Work Orders
Completion Date Range 08/01/24 - 08/31/24
2024-00001573 08/26/2024 COMPLETED AS REQUESTED
2024-00001582 08/27/2024 COMPLETED AS REQUESTED
2024-00001540 08/20/2024 COMPLETED AS REQUESTED
2024-00001721 08/28/2024 COMPLETED AS REQUESTED
2024-00001694 08/28/2024 COMPLETED AS REQUESTED
2024-00001508 08/15/2024 COMPLETED AS REQUESTED
2024-00001479 08/19/2024 COMPLETED AS REQUESTED
2024-00001478 08/15/2024 COMPLETED AS REQUESTED
2024-00001531 08/20/2024 COMPLETED AS REQUESTED
2024-00001718 08/28/2024 COMPLETED AS REQUESTED
2024-00001435 08/07/2024 COMPLETED AS REQUESTED
2024-00001502 08/15/2024 COMPLETED AS REQUESTED
2024-00001473 08/15/2024 COMPLETED AS REQUESTED
2024-00001547 08/21/2024 COMPLETED AS REQUESTED
2024-00001544 08/21/2024 COMPLETED AS REQUESTED
2024-00001425 08/05/2024 COMPLETED AS REQUESTED
2024-00001401 08/01/2024 COMPLETED AS REQUESTED
2024-00001418 08/05/2024 COMPLETED AS REQUESTED
2024-00001737 08/28/2024 COMPLETED AS REQUESTED
2024-00001546 08/21/2024 COMPLETED AS REQUESTED
2024-00001595 08/27/2024 COMPLETED AS REQUESTED
2024-00001387 08/05/2024 COMPLETED AS REQUESTED
2024-00001386 08/01/2024 COMPLETED AS REQUESTED
2024-00001576 08/26/2024 COMPLETED AS REQUESTED
2024-00001412 08/05/2024 COMPLETED AS REQUESTED
2024-00001578 08/27/2024 COMPLETED AS REQUESTED
2024-00001583 08/27/2024 COMPLETED AS REQUESTED
2024-00001433 08/07/2024 COMPLETED AS REQUESTED
2024-00001477 08/21/2024 CANCELED BY ACCOUNT
HOLDER 2024-00001542 08/21/2024 COMPLETED AS REQUESTED
2024-00001537 08/20/2024 COMPLETED AS REQUESTED
2024-00001487 08/14/2024 COMPLETED AS REQUESTED
2024-00001738 08/28/2024 COMPLETED AS REQUESTED
2024-00001414 08/07/2024 COMPLETED AS REQUESTED
2024-00001430 08/06/2024 COMPLETED AS REQUESTED
2024-00001464 08/12/2024 COMPLETED AS REQUESTED
2024-00001488 08/14/2024 COMPLETED AS REQUESTED
2024-00001466 08/12/2024 COMPLETED AS REQUESTED
2024-00001483 08/14/2024 COMPLETED AS REQUESTED 02200577558445545640547 Run by Dwayne Oros on 09/03/2024 09:57:34 AM Page 3 of 6 350
Completed Work Orders
Completion Date Range 08/01/24 - 08/31/24
2024-00001420 08/06/2024 COMPLETED AS REQUESTED
2024-00001545 08/20/2024 COMPLETED AS REQUESTED
2024-00001503 08/15/2024 COMPLETED AS REQUESTED
2024-00001504 08/15/2024 COMPLETED AS REQUESTED
2024-00001471 08/12/2024 COMPLETED AS REQUESTED
2024-00001470 08/12/2024 COMPLETED AS REQUESTED
2024-00001472 08/13/2024 COMPLETED AS REQUESTED
2024-00001497 08/14/2024 CANCELLED BY OWNER
2024-00001529 08/20/2024 COMPLETED AS REQUESTED
2024-00001496 08/14/2024 COMPLETED AS REQUESTED
2024-00001554 08/21/2024 COMPLETED AS REQUESTED
2024-00001534 08/21/2024 COMPLETED AS REQUESTED
2024-00001460 08/12/2024 COMPLETED AS REQUESTED
2024-00001444 08/08/2024 COMPLETED AS REQUESTED
2024-00001729 08/28/2024 COMPLETED AS REQUESTED
2024-00001730 08/28/2024 COMPLETED AS REQUESTED
2024-00001706 08/28/2024 COMPLETED AS REQUESTED
2024-00001581 08/27/2024 COMPLETED AS REQUESTED
2024-00001413 08/05/2024 COMPLETED AS REQUESTED
2024-00001431 08/06/2024 COMPLETED AS REQUESTED
2024-00001715 08/29/2024 COMPLETED AS REQUESTED
2024-00001432 08/07/2024 COMPLETED AS REQUESTED
2024-00001489 08/14/2024 COMPLETED AS REQUESTED
2024-00001751 08/29/2024 COMPLETED AS REQUESTED
2024-00001423 08/05/2024 COMPLETED AS REQUESTED
2024-00001735 08/28/2024 COMPLETED AS REQUESTED
2024-00001475 08/14/2024 COMPLETED AS REQUESTED
2024-00001484 08/19/2024 COMPLETED AS REQUESTED
2024-00001485 08/14/2024 COMPLETED AS REQUESTED
2024-00001486 08/14/2024 COMPLETED AS REQUESTED
2024-00001752 08/29/2024 COMPLETED AS REQUESTED
2024-00001518 08/20/2024 COMPLETED AS REQUESTED
2024-00001519 08/19/2024 COMPLETED AS REQUESTED
2024-00001557 08/21/2024
2024-00001552 08/20/2024 COMPLETED AS REQUESTED
2024-00001678 08/28/2024 COMPLETED AS REQUESTED
2024-00001522 08/19/2024 COMPLETED AS REQUESTED
2024-00001453 08/19/2024 COMPLETED AS REQUESTED
2024-00001482 08/13/2024 COMPLETED AS REQUESTED
4 0
4 9
9 7
0 8
5 4
8 4
8 5
0 4
0 7
Run by Dwayne Oros on 09/03/2024 09:57:34 AM Page 4 of 6 351
Completed Work Orders
Completion Date Range 08/01/24 - 08/31/24
2024-00001749 08/29/2024 COMPLETED AS REQUESTED
2024-00001417 08/05/2024 COMPLETED AS REQUESTED
2024-00001452 08/12/2024 COMPLETED AS REQUESTED
2024-00001451 08/12/2024 COMPLETED AS REQUESTED
2024-00001424 08/05/2024 COMPLETED AS REQUESTED
2024-00001421 08/05/2024 COMPLETED AS REQUESTED
2024-00001524 08/19/2024 COMPLETED AS REQUESTED
2024-00001744 08/29/2024 COMPLETED AS REQUESTED
2024-00001476 08/13/2024 COMPLETED AS REQUESTED
2024-00001704 08/28/2024 COMPLETED AS REQUESTED
2024-00001636 08/28/2024 COMPLETED AS REQUESTED
2024-00001456 08/12/2024 COMPLETED AS REQUESTED
2024-00001445 08/08/2024 COMPLETED AS REQUESTED
2024-00001733 08/28/2024 COMPLETED AS REQUESTED
2024-00001600 08/27/2024 COMPLETED AS REQUESTED
2024-00001491 08/15/2024 CANCELLED BY OFFICE
2024-00001543 08/21/2024 COMPLETED AS REQUESTED
2024-00001535 08/20/2024 COMPLETED AS REQUESTED
2024-00001555 08/21/2024 COMPLETED AS REQUESTED
2024-00001536 08/20/2024 COMPLETED AS REQUESTED
2024-00001539 08/20/2024 COMPLETED AS REQUESTED
2024-00001510 08/15/2024 COMPLETED AS REQUESTED
2024-00001549 08/21/2024 COMPLETED AS REQUESTED
2024-00001461 08/12/2024 COMPLETED AS REQUESTED
2024-00001442 08/08/2024 COMPLETED AS REQUESTED
2024-00001441 08/08/2024 COMPLETED AS REQUESTED
2024-00001495 08/14/2024 COMPLETED AS REQUESTED
2024-00001468 08/12/2024 COMPLETED AS REQUESTED
2024-00001499 08/15/2024 COMPLETED AS REQUESTED
2024-00001521 08/19/2024 COMPLETED AS REQUESTED
2024-00001511 08/19/2024 COMPLETED AS REQUESTED
2024-00001550 08/21/2024 CANCELLED BY OWNER
2024-00001688 08/28/2024 CANCELLED BY OFFICE
2024-00001429 08/06/2024 COMPLETED AS REQUESTED
2024-00001514 08/19/2024 COMPLETED AS REQUESTED
2024-00001428 08/12/2024 COMPLETED AS REQUESTED
2024-00001469 08/12/2024 CANCELLED BY OFFICE
2024-00001682 08/28/2024 COMPLETED AS REQUESTED
2024-00001525 08/19/2024 COMPLETED AS REQUESTED 000484000885755855224025 Run by Dwayne Oros on 09/03/2024 09:57:34 AM Page 5 of 6 352
Completed Work Orders
Completion Date Range 08/01/24 - 08/31/24
2024-00001734 08/28/2024 COMPLETED AS REQUESTED
2024-00001506 08/19/2024 COMPLETED AS REQUESTED
2024-00001507 08/15/2024 COMPLETED AS REQUESTED
2024-00001548 08/20/2024 COMPLETED AS REQUESTED
2024-00001515 08/19/2024 COMPLETED AS REQUESTED
2024-00001406 08/05/2024 COMPLETED AS REQUESTED
2024-00001405 08/01/2024 COMPLETED AS REQUESTED
2024-00001415 08/05/2024 COMPLETED AS REQUESTED
2024-00001493 08/19/2024 COMPLETED AS REQUESTED
2024-00001551 08/20/2024 COMPLETED AS REQUESTED
2024-00001559 08/21/2024 COMPLETED AS REQUESTED
2024-00001741 08/29/2024 COMPLETED AS REQUESTED
2024-00001427 08/06/2024 COMPLETED AS REQUESTED
2024-00001434 08/07/2024 COMPLETED AS REQUESTED
2024-00001390 08/01/2024 COMPLETED AS REQUESTED
2024-00001408 08/01/2024 COMPLETED AS REQUESTED
2024-00001558 08/21/2024 COMPLETED AS REQUESTED
2024-00001517 08/19/2024 COMPLETED AS REQUESTED
2024-00001701 08/28/2024 COMPLETED AS REQUESTED
2024-00001490 08/14/2024 COMPLETED AS REQUESTED
2024-00001404 08/01/2024 COMPLETED AS REQUESTED
2024-00001416 08/26/2024 COMPLETED AS REQUESTED
2024-00001440 08/07/2024 COMPLETED AS REQUESTED
2024-00001463 08/12/2024 COMPLETED AS REQUESTED
217
0 4
C
0 4
4 0
8 8
0 Run by Dwayne Oros on 09/03/2024 09:57:34 AM Page 6 of 6 353
Section F
Monthly Coliform Report
354
Yes x
State Water Resources Control Board Division of Drinking Water

MONTHLY SUMMARY OF REVISED TOTAL COLIFORM RULE DISTRIBUTION SYSTEM MONITORING (including triggered source monitoring for systems subject to the Groundwater Rule) System Name
City of Adelanto
System Number
CA3610001
Sampling Period
Month August Year 202
Number
Required
Number
Collected
Number Total
Coliform Positives Number E.coli Positives

1. Routine Samples (see note 1) 40 40 0 0

2. Repeat Samples following samples that are Total Coliform Positive and E.coli Negative (see notes 10 and 11) 00 0

3. Repeat Samples following Routine Samples that are
Total Coliform Positive and E. coli Positive
(see notes 10 and 11) 000

4. Treatment Technique (TT)/MCL Violation Computation
for Total Coliform/E. coli Positive Samples
a. Totals (sum of columns) 40 4 00
b. If 40 or more samples collected in month, determine
percent of samples that are total coliform positive
[(total number positive/total number collected) x 100] = 0 % c. Did the system trigger… a Level 2 Assessment TT? Yes x No (see notes 2, 3, 4, 5 and 6 for trigger info)
If a Level 2 Assessment is triggered, see note 8 below. a Level 1 Assessment TT? No
(see note 7 for trigger info)
If a Level 1 Assessment is triggered, see note 9 below.

5. Triggered Source Samples per Groundwater Rule
(see notes 12 and 13) 00

6. Invalidated Samples
(Note what samples, if any, were invalidated; who authorized the invalidation; and when replacement samples were collected. Attach additional sheets, if necessary.)

7. Summary Completed By:

Signature Title
3URMHFW Manager Date
09/10/24
NOTES AND INSTRUCTIONS:

1. Routine samples include:
a. Samples required pursuant to 22 CCR Section 64423 and any additional samples required by an approved routine sample siting plan established pursuant to 22 CCR Section 64422. b. Extra samples are required for systems collecting less than five routine samples per month that had one or more total coliform positives in previous month; c.Extra samples for systems with high source water turbidities that are using surface water or groundwater under direct influence of surface water and do not practice filtration in compliance with regulations;

2. Note: For a repeat sample following a total coliform positive sample, any E.coli positive repeat (boxed entry) constitutes an MCL violation and requires immediate notification to the Division (22, CCR, Section 64426.1).

3. Note: For repeat sample following a E.coli positive sample, any total coliform positive repeat (boxed entry) constitutes an MCL violation and requires immediate notification to the Division (22, CCR, Section 64426.1).

4. Note: Failure to take all required repeat samples following an E. coli positive routine sample (22, CCR, Section 64426.1) constitutes an MCL violation and requires immediate notification to the Division (22, CCR, Section 64426.1).

5. Note: Failure to test for E. coli when any repoeat sample tests postive for total coliform (22, CCR, Section 64426.1) constitutes an MCL violation and requires immediate notification to the Division (22, CCR, Section 64426.1).

6. Note: Second Level 1 treatment technique trigger in a rolling 12-month period.

7. Total coliform Treatment Technique (TT) Violation (Notify Department within 24 hours of TT violation):
a. For systems collecting less than 40 samples, if two or more samples are total coliform positive, then the TT is violated and a Level 1 Assessment is required. b. For systems collecting 40 or more samples, if more than 5.0 percent of samples collected are total coliform positive, then the TT is violated and a Level 1 Assessment is required.

8. Contact the Division as soon as practical to arrange for the division to conduct a Level 2 Assessment of the water system. The water system shall complete a Level 2 Assessment and sumbit it to the Division within 30 days of learning of the trigger exceedance.

9. Conduct a Level 1 Assessment in accordance with as soon as practical that covers the minimum elements (22, CCR, Section 64426.8 (a), (2). Submit the report to the Division within 30 days of learing of the trigger exceedance.

10. Positive results and their associated repeat samples are to be tracked on the Coliform Monitoring Worksheet.

11. Repeat samples must be collected within 24 hours of being notified of the positive results. For systems collecting more than one routine sample per month, three repeat samples must be collected for each total coliform positive sample. For systems collecting one or fewer routine samples per month, four repeat samples must be collected for each total coliform positive sample. At least three samples shall be taken the month following a total coliform positive.

12. For systems subject to the Groundwater Rule: Positive results and the associated triggered source samples are to be tracked on the Coliform Monitoring Worksheet.

13. For triggered sample(s) required as a result of a total coliform routine positive sample, an E.coli positive triggered sample (boxed entry) requires immediate notification to the Division, Tier 1 public notification, and corrective action.
0 355
Section G
Explanation of Terms
and Acronyms
356
Adelanto Section G Explanation of Terms and Acronyms
Water System Monthly Asset Management Report
Brief Description of Sections, Terms and Acronyms
Section A
Capital improvement projects (CIP) that are on currently being looked at, in progress, or completed.

Section B
The executive summary is a recap of water production, distribution system, employees, billing and customer service.

Section C
Iron and Manganese Report
References the treatment plant and removal of Iron and Manganese from G wells CL2= Chlorine (disinfectant)
NTU = Turbidity
HPC = Heterotrophic plate count (bacteria colonies)
ug/L = Micrograms per liter
Section D
Distribution Report
Monthly blending records, lab results for each constituent; Fluoride, Arsenic, Iron, Manganese Blended well production (well 4, 14A and 5A) numbers in 1000 gallon units Sampling, intertie water (from Victorville Water District) Well Summary
GPM = gallons per minute
Boosters pump water to higher elevation
Section E
Work Orders Completed
Section F
Monthly Coliform Report
357

ADELANTO PUBLIC UTILITY AUTHORITY
DATE: 9-25-2024
TO: Honorable Chairman and Public Utility Authority Members FROM: Adelanto Public Utility Authority
BY: David Kachelski, Area Operations Manager, PERC Water SUBJECT: WWTP Monthly Report
ATTACHMENTS:

1. APUA Wastewater Treatment Plant Monthly Report- August 2024 358
Adelanto City Hall ~ 11600 Air Expressway, Adelanto, CA 92301 ~ (760) 246-2300 ~ Fax (442) 249-1121 Gabriel Reyes
Mayor
Daniel Ramos
Mayor Pro Tem
Joy Jeannette
Council Member
Angelo Meza
Council Member
Amanda Uptergrove
Council Member
Jessie Flores
City Manager
City of Adelanto/PERC Water Corp.

APUA WWTP
Order No. R6V-2013-0058.

WDID No. 6B369805001.

WDR100026851
359
17520 Newhope Street, Suite 180 Fountain Valley, CA 92708 | Office: 714.352.7750 | Fax: 714.352.7765 | www.percwater.com Jessie Flores
City Manager
City of Adelanto
11600 Air Expressway
Adelanto, CA. 92301
RE: August 2024 Adelanto WWTP Asset Management Monthly Report Mr. Flores,
Please find the Adelanto Wastewater Treatment Plant (WWTP) Asset Management Report enclosed. The purpose of this report is to inform the City of Adelanto of its wastewater treatment plant’s performance for the month of August 2024.

Since the current performance of Adelanto's wastewater system influences the future of the Adelanto's population, industrial, and commercial growth, the health, and compliance of this facility is of utmost importance to us. If you have any questions or concerns, feel free to contact Christopher Maines, Regional Director of PERC Water via his cell (970) 401-1389 or email [email protected].

PERC Water is dedicated to the highest caliber of customer service with quality and accuracy. If you have any inquiries regarding our services or the content of this report, please do not hesitate to contact me at (714) 887- 9794 or [email protected].

Thank you for entrusting the City of Adelanto's Wastewater Treatment Plant to PERC Water. We appreciate your business and look forward to providing you with quality management and excellent customer service.

Sincerely,
Dave Kachelski
Area Operations Manager
PERC Water Corporation, Asset Management Division
CC: Christopher Maines, Regional Director, PERC Water Corporation Iris Ramos, Regional Director, PERC Water Corporation
360
Adelanto Wastewater Treatment System
Monthly Asset Management Report
August 2024

TABLE OF CONTENTS
Section A
Executive Summary
Section B
State Regulatory Report
Section C
Collection System Report
Section D
Bio-Solids Report
Section E
Preventative Maintenance CMMS Report
Section F
SSMP / IPP Report
Section G
Laboratory Results
Section H
CIP update
361
Section A
Executive Summary
362
August 2024 Section A – Executive Summary
Adelanto Wastewater Treatment System
Executive Summary
The Adelanto WWTP received 94 million, 977 thousand gallons of raw sewage and successfully treated 94 million, 977 thousand gallons during the month of August 2024, making the total treated amount of water recycled at the Adelanto WWTP about 11.089 billion gallons (since operating services began in August 2012). The characteristics of the water entering and exiting the plant last month are detailed in the section titled “Flows and Laboratory Results.” Secondary effluent form the Facility was discharged to percolation basins 1, 4, 5, & 9 per the discharge requirements for this period. No flow was diverted to VVWRA.

During August, the daily influent flow recorded averaged 3.064 million gallons per day. The facility is permitted for 4 MGD, the capacity is 3 MGD, and current flows and loading are at or exceeding design capacity.

Effluent flow is being calculated by subtracting the treated flow minus the Waste Activated Sludge (WAS) flow for each day and the daily calculated effluent flow averaged 3.013 million gallons per day.

Throughout the month, PERC Water’s Asset Management Team performed daily process control sampling and analysis, trend analysis, equipment verification checks, compliance sampling, housekeeping, process adjustments, and solids processing. Please see “Plant Staffing” for details about PERC Water’s dedicated Adelanto WWTP team. There were no injuries, accidents, facility tours, regulatory meetings, odor complaints, or security issues this month. No flow was diverted to VVWRA.

The following sections outline the characteristics of the operations of the plant, specifically detailing the influent and effluent quality for the prior month. Questions regarding the quality of the water entering and/or exiting the plant can be directed to David Kachelski via his direct line. We look forward to another month of serving the City of Adelanto, CA.

Plant Staffing
David Kachelski – Director of Operation, CPO V, Collections System Operator III Tristan (“Dutch”) Hause – Lead Operator II, Collections System Operator III Shawn Coonce – Operator I, Collections Systems Operator I Scott Heller – Operator In Training I
363
August 2024 Section A – Executive Summary
Adelanto Wastewater Treatment System

Flows and Laboratory Results
In August, all influent was successfully treated by the Adelanto WWTP. Laboratory work and results were produced by ES Babcock Laboratory, located in Riverside, CA. All samples are taken to the laboratory on a weekly/monthly basis. Summaries of this month’s performance are below:

Influent
Total Flow 94.977 MG
Average Daily Flow 3.064 MGD
Maximum Daily Flow 3.173 MG
Minimum Daily Flow 2.948 MG
Maximum Daily Peak 3323 GPM
Minimum Daily Peak 2666 GPM
Average BOD 200 mg/L
Average TSS 195 mg/L
Average pH 7.32
Average EC 926 umho/cm
Effluent
Average BOD 3.8 mg/l
Average TSS 1.7 mg/l
Average Total
Nitrogen 3.25 mg/L
Average TDS 515 mg/L
Average MBAs 0.065 mg/L
Average Dissolved
Oxygen 2.22 mg/L
Average pH 6.79
Average EC
831
umho/cm

MAINTENANCE
In August 2024, all preventive maintenance tasks were carried out:
 On 8-12-24 PERC staff found centrifuge sludge feed meter not working.  On 8-14-24 PERC staff calibrated influent pH and EC probes.  On 8-19-24 Prime Systems performing PLC upgrades at Headworks area.  On 8-22-24 Aerzen service technician onsite to install motor inverter. Also found blower # 2 HMI blank, failed. Need to order replacement.
 On 8-22-24 PERC staff noticed brush fire outside of front gate. Called 911 to report  On 8-26-24 city loader front tire flat, needs replacement.  On 8-27-24 PERC staff replaced motherboard card on south basin, chain 6, air MOV valve.
 On 8-28-24 the city loader front tire replaced.
364
August 2024 Section A – Executive Summary
Adelanto Wastewater Treatment System
 On 8-30-24 Prime systems disabling septic tank low alarms due to CA streetlighting contractor connecting power to breaker panel.
 Test run stand by generator weekly for emergency- operation if needed.  Performed weed abatement and grease ball removal throughout the month.

OPERATIONS CALL OUT EVENTS
Total callouts in August 2024: 0

POWER FAILURES
There was no power failure for the month of August 2024. 365
August 2024 Section A – Executive Summary
Adelanto Wastewater Treatment System
Wastewater Characteristics (Annually)
Note: Design Capacity for the Adelanto WWTP is as follows for wastewater influent:
300 mg/L (BOD5); 300 mg/L (TSS).
366
August 2024 Section A – Executive Summary
Adelanto Wastewater Treatment System
Note: Permit limits for Adelanto WWTP effluent are as follows: monthly average of 15 mg/L (BOD5); monthly average of 10 mg/L (TN); there is no permit limit for effluent TSS.

This month, D.O. levels, pH, EC, and MBAS samples and results were in compliance. 367
Section B
State Regulatory Report
368
Inf Flow Inst Peak Flow Eff. Q ponds Pond # 1 Pond # 2 & 3 Pond # 4 Pond # 5 Pond # 9 Basin N Basin S MGD GPM MGD freeboard ft freeboard ft freeboard ft freeboard ft freeboard ft freeboard ft freeboard ft 8/1/2024 3.118 2993.8 3.118 4+ Empty 16.00 16.00 11.50 3.12 3.31 8/2/2024 3.048 2747.8 3.048 4+ Empty 16.00 16.00 11.75 3.20 3.38 8/3/2024 2.966 2669.0 2.966 4+ Empty 16.00 16.00 11.75 3.11 3.50 8/4/2024 2.976 2912.6 2.976 4+ Empty 16.00 16.00 11.75 3.23 3.41 8/5/2024 3.117 3059.7 3.117 4+ Empty 16.00 16.00 11.75 3.23 3.41 8/6/2024 3.068 3070.5 3.068 4+ Empty 16.00 16.00 11.75 3.13 3.39 8/7/2024 3.173 3227.8 3.173 4+ Empty 16.00 16.00 11.50 3.09 3.33 8/8/2024 3.007 3070.2 3.007 4+ Empty 16.00 16.00 11.50 2.99 3.25 8/9/2024 3.044 2753.3 3.044 4+ Empty 16.00 16.00 11.50 3.17 3.36 8/10/2024 3.002 2666.3 3.002 4+ Empty 16.00 16.00 11.50 3.35 3.43 8/11/2024 3.173 3228.1 3.173 4+ Empty 16.00 16.00 11.50 3.12 3.27 8/12/2024 3.163 3147.8 3.163 4+ Empty 16.00 16.00 11.50 2.80 3.09 8/13/2024 3.112 3225.0 3.112 4+ Empty 16.00 16.00 11.50 2.91 3.12 8/14/2024 3.088 3216.5 3.088 4+ Empty 16.00 16.00 11.50 2.98 3.20 8/15/2024 3.092 3147.2 3.092 4+ Empty 16.00 16.00 11.50 3.02 3.16 8/16/2024 2.995 2673.7 2.995 4+ Empty 16.00 16.00 11.50 3.11 3.30 8/17/2024 2.956 2674.1 2.956 4+ Empty 16.00 16.00 11.50 3.30 3.52 8/18/2024 3.072 3221.5 3.072 4+ Empty 16.00 16.00 11.75 3.20 3.27 8/19/2024 3.065 3189.9 3.065 4+ Empty 16.00 16.00 11.75 2.84 3.05 8/20/2024 3.002 3154.7 3.002 4+ Empty 16.00 16.00 11.75 3.09 3.20 8/21/2024 3.081 3227.6 3.081 4+ Empty 16.00 16.00 12.00 3.23 3.38 8/22/2024 3.050 3208.8 3.050 4+ Empty 16.00 16.00 11.50 3.20 3.37 8/23/2024 3.014 2884.9 3.014 4+ Empty 16.00 16.00 12.00 3.18 3.34 8/24/2024 2.948 2691.3 2.948 4+ Empty 16.00 16.00 11.75 3.40 3.52 8/25/2024 3.137 3322.6 3.137 4+ Empty 16.00 16.00 11.75 3.09 3.27 8/26/2024 3.089 3300.5 3.089 4+ Empty 16.00 16.00 11.75 2.73 3.05 8/27/2024 3.069 3286.1 3.069 4+ Empty 16.00 16.00 11.25 2.98 3.23 8/28/2024 3.162 3260.6 3.162 4+ Empty 16.00 16.00 11.25 3.05 3.23 8/29/2024 3.086 3137.7 3.086 4+ Empty 16.00 16.00 11.25 2.98 3.20 8/30/2024 3.041 2800.6 3.041 4+ Empty 16.00 16.00 11.50 3.18 3.36 8/31/2024 3.063 2736.3 3.063 4+ Empty 16.00 16.00 11.75 3.41 3.60 Total 94.977 94.977
Average 3.064 3029.2 3.064
Maximum 3.173 3322.6 3.173 4.00 0.00 16.00 16.00 12.00 3.41 3.60 Minimum 2.948 2666.3 2.948 4.00 0.00 16.00 16.00 11.25 2.73 3.05 Effluent Calculated by subtracting WAS flow each day
Prime systems replacing PLC at headworks.

ADELANTO WWTP SUMMARY REPORT August-24
Date
Flow Data Percolation Ponds Biolac Basins
369
BOD5 TSS pH D.O. EC TN TDS MBAS BOD5 TSS pH EC
mg/l mg/l pH units mg/l umho/cm mg/l mg/l mg/l mg/l mg/l pH units umho/cm 8/1/2024
8/2/2024
8/3/2024
8/4/2024 6.80 2.28 837 7.42 906
8/5/2024
8/6/2024
8/7/2024 5.0 ND 1.0 2.3 510 0.05 220 170
8/8/2024
8/9/2024
8/10/2024
8/11/2024
8/12/2024
8/13/2024
8/14/2024 2.5 ND 2.0 6.75 2.27 846 5.0 190 210 7.27 931 8/15/2024
8/16/2024
8/17/2024
8/18/2024 6.79 2.30 807 8.03 989
8/19/2024
8/20/2024
8/21/2024 5.0 ND 3.0 3.8 520 0.08 ND 230 200
8/22/2024
8/23/2024
8/24/2024
8/25/2024
8/26/2024
8/27/2024
8/28/2024 2.5 ND 0.9 6.80 2.02 833 1.9 160 200 8.17 838 8/29/2024
8/30/2024
8/31/2024
Total
Average 3.8 1.7 6.79 2.22 831 3.25 515 0.07 200 195 7.72 916 Maximum 5.0 3.0 6.80 2.30 846 5.0 520 0.08 230 210 8.17 989 Minimum 2.5 0.9 6.75 2.02 807 1.90 510 0.05 160 170 7.27 838

ADELANTO WWTP SUMMARY REPORT