American Canyon City Council
June 21, 2022

5. Compliance with Government Code Section 7550
As required by Government Code section 7550, each document or report prepared by COUNTY for or under the direction of CITY pursuant to this Agreement shall contain the numbers and dollar amounts of the Agreement and all subcontracts under the Agreement relating to the preparation ofthe document or written report. The Agreement and subcontract dollar amounts shall be contained in a separate section of the document or written report. If multiple documents or written reports are the subject of the Agreement or subcontracts, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or written reports. h:\ ccoun\ WORDFRMS\ PSA- Public Agency- BOS S Public Agency PSA 6/ 15 320
EXHIBIT " B"

FUNDING FOR OPERATIONS, CAPITAL PROJECTS, IMPROVEMENTS AND ASSETS Animal Shelter operations, capital projects, improvements and assets shall be funded by payments for services and contributions from participating municipal corporations (" Participants") as follows:

1. Operations
a) Payment for Services. CITY agrees to pay COUNTY a percentage of budgeted net operating costs equal to CITY' s population proportion of all Participants. i. For purposes of this Agreement, " net operating costs" shall mean the total of budgeted expenses related to operational activities, including a 3% operational contingency, less actual revenue received from any source, other than payments for services from Participants during the specified time period and interest earned as a result of delinquent payments. ii. CITY' s population proportion shall be determined by the population figures in the most recent estimate published by the California Department of Finance ( DOF) Demographic Research Unit.
iii. In the event actual expenditures are less than budgeted appropriations, CITY shall pay COUNTY the remainder of budgeted appropriations which shall be designated as fund balance.
b) Fund Balance. Revenues received in excess of actual operating expenditures in a fiscal year shall be designated as fund balance.
i. Use of fund balance shall take precedence over increasing CITY' s budgeted payment for services.
ii. The fund balance shall be appropriated and expended at COUNTY' s discretion in the event the approved budgeted appropriations are projected to be or have been exhausted.
iii. The fund balance shall not exceed an amount greater than 60- days operating capital, unless a long-term expenditure plan has been approved. c) Additional Contributions to Fund Balance for Lon,,,,, - Term Expenditure Plans. CITY and COUNTY may agree to develop long- term expenditure plans for the purpose of acquiring specific and predetermined goods, assets, or services in future fiscal years ifthe cost for such items or services cannot be economically accommodated in a single fiscal year.
i. COUNTY shall develop long-term expenditure plans, as needed, and present them at the annual meeting for approval as part of the annual budget approval and adoption process.
ii. CITY' s contribution amount for a long-term expenditure plan shall be determined at the time plans are approved.
iii. Long- term expenditure plans shall be limited to one- time purchases. h:\ ccoun\ WORDFRMS\ PSA- Public Agency- BOS 1 Public Agency PSA 6/ 15 321

2. Capital Projects, Improvements and Assets
a) Capital Reserve. CITY agrees to contribute to a Capital Reserve for the purpose of maintaining a fund balance which shall be used to finance capital projects or improvements, or for the purchase of capital assets.
i. CITY' s contribution to the Capital Reserve shall be an amount equal to 3% of CITY' s total payment for services for the current fiscal year. ii. CITY and COUNTY may agree, by means of written approval from an authorized representative, to adjust the contribution amount at any point subsequent to the date of this Agreement in consideration of future capital expenditures or any other matter.

3. Invoicing
a) Initial Invoice. COUNTY shall send an -initial invoice to CITY no later than July 151h of each year for an amount equal to half of CITY' s projected annual payment for services and contributions.
b) Mid -Year Invoice. COUNTY shall send a mid -year invoice to CITY no later than January 15th of each year for an amount equal to half of CITY' s projected annual payment for services and contributions.
c) Year -End Invoice. COUNTY shall reconcile all operating expenditures and use fund balance to satisfy any cash deficits. In the event a deficit balance remains, COUNTY shall send an invoice to CITY no later than August 15th of each year for a percentage of the deficit balance equal to CITY' s population proportion of all Participants.
d) Payment Terms. CITY shall deliver payment to COUNTY for all invoices no later than thirty ( 30) days after date of invoice.
e) Delinquent_ Payments.
i. COUNTY is entitled to recover interest on any payment that is not delivered according to the payment terms ofthis Agreement. Interest shall be calculated at the rate of interest paid by the Napa County Treasurer/ Tax Collector for departments or entities participating in the pooled funds account for the period of time in which the payment is delinquent. Interest shall be applied from the last day ofthe month in which services were performed; and,
ii. COUNTY may take any appropriate action to collect delinquent payments as is authorized by law.

4. Accounting Controls
a) Separation of Funds. The Napa County Auditor -Controller shall account for all revenues and expenses related to the terms and services of this Agreement in a separate enterprise fund.
b) Separation of Accounts. The Napa County Auditor -Controller shall maintain separate accounts for operations and capital projects, improvements or assets. c) Earned Interest. All interest earned shall be designated as revenue and added to the fund balance of whichever fund carried the principal balance for which interest was accrued. Interest shall be calculated using the Napa County Treasurer -Tax Collector' s interest allocation methodology.
h:\ ccoun\ WORDFRMS\ PSA- Public Agency- BOS 2 Public Agency PSA 6/ 15 322
Office of the City Clerk
4381 Broadway, Suite 201 * American Canyon CA 94503
www.cityofamericancanyon.org

MINUTE ORDER NO. 2022-

A MINUTE ORDER OF THE CITY COUNCIL APPROVING AN EXTENSION OF THE

TERM OF THE PROFESSIONAL SERIVCES AGREEMENT WITH NAPA COUNTY FOR ANIMAL SHELTER SERVICES THROUGH JUNE 30, 2025, AGREEMENT NO. 200021B/2019-97
At their Regular Meeting on June 21, 2022, by a unanimous vote, the City Council approved for the City to continue with the existing Professional Services Agreement between the City and Napa County for Animal Shelter Services for an additional three years through June 30, 2025.
__________________________________
Taresa Geilfuss City Clerk
323

CITY COUNCIL AGENDA
JUNE 21, 2022

STAFF REPORT

BUSINESS
ITEM NUMBER: 20.

TITLE
Watson Lane Annexation - CEQA Consultant Services

RECOMMENDATION
Adopt a Resolu*on appropria*ng $362,538 from the Economic Development Reserve and approving a Professional Services Agreement with Rincon Consultants in an amount not to exceed $362,538 for environmental review and consulting services in conjunction with the Watson Lane Annexation.

CONTACT
Jason Holley, City Manager

BACKGROUND & ANALYSIS
American Canyon is preparing an applica*on to the Napa County Local Agency Forma*on Commission (LAFCO) to annex approximately 83 acres within its Sphere of Influence (SOI) and Urban Limit Line (ULL). The "affected territory" is located in the currently unincorporated area surrounding Watson Lane and bounded by the future Newell Drive extension on the north, Paoli Loop Road on the west, Napa Junc*on III shopping center to the south, and generally north and west of the Watson Ranch Project. The affected territory is located within the American Canyon Fire Protec*on District, and the City's Sewer and Water Service Area.

Prior to submiAng the annexa*on applica*on to LAFCO, the City will amend its General Plan land uses and "pre-zone" the affected territory and conduct an Environmental Review per the California Environmental Quality Act. In 2019, the City solicited proposals from qualified firms to complete the process for environmental review that complies with the and the Cortese-Knox-Hertzberg Local Government Reorganiza*on Act of 2000. Although the City-ini*ated effort was put on hold for the past 3 years while the landowners undertook their own efforts, sufficient progress never materialized, and staff now recommends re-starting the efforts.

As shown in Attachment 2, the affected territory consists of four distinct areas:

Area 1: Former "Paoli Property" now owned by AC-1, LLC is a greenfield site bisected by the North Slough. The property is undeveloped except for a farmhouse and accessory buildings.

The planned Newell Drive right-of-way will extend across the northern property boundary. 324
Area 2: An older rural estate residen*al neighborhood of 13 lots. The lots vary in size from 1 acre to 10 acres with most between two to three acres. The southernmost parcel in this area is not residen*al - it has a condi*onal use permit issued by Napa County for outdoor storage.

Annexing this property is necessary to avoid crea*ng an unincorporated “island.” The property is currently served by City potable water. Most proper*es do not have sewer service.

Annexing the property into the city will facilitate the neighborhood's ability to secure sewer service.

Area 3: The "Gonsalves Property" is a greenfield site with outdoor truck and material storage.

The Gonsalves family owns the 6- acre parcel to the south, which was annexed into the City in 2010. The planned Newell Drive right-of-way will bisect this property as it curves south to meet the northern limits of the planned Newell extension in Watson Ranch.

Area 4: The "UPRR Property" consists of railroad right-of-way. Annexing this property is necessary to avoid creating an unincorporated “Island.” Pre-annexation Agreement in Support of the Newell Drive Extension The annexa*on property is in the path of a planned extension of Newell Drive, which is intended to serve as an “East Side Connector” that provides a parallel alterna*ve Highway 29. Annexing the property will facilitate City control over the Newell Drive right-of-way. Specifically, on June 18, 2019, the City Council approved a "Pre-annexa*on Agreement" that provides for the dedica*on of road right-of-way upon completion of annexation of the land within Area 1.

Planning and Zoning
Napa County General Plan
The Napa County General Plan Agriculture and Land Use Element acknowledges the need for industrial land to support the agricultural industry and the poten*al for con*nuing annexa*ons by the incorporated cities and town (see Napa County General Plan Page AG/LU-8, June 4, 2013).

The Napa County General Plan designates the majority of the property as Industrial. The UPRR Right-of-Way and Gonsalves proper*es are designated Agriculture-Watershed. See Napa County General Plan Page AG/LU-53, June 23, 2009 and supporting policies.

American Canyon General Plan and Zoning
The exis*ng General Plan land use designa*ons include Agriculture with a Special Study overlay, Residen*al Estate and Town Center. The proposed General Plan Amendment would revise the Agriculture designa*ons to “Industrial.” The Residen*al Estate and Town Center designa*ons would remain unchanged. Currently, lands within Areas 1, 2 & 4 not "pre-zoned", while the lands within Area 3 have a “Town Center” (TC) pre-zoning designa*on. The lands within Area 2 would receive a “Residen*al Estate” (RE) zoning designa*on consistent with the General Plan. The lands within Area 1 would receive a new zoning designa*on of “Paoli Light Industrial” (PLI). The industrial property west of the North Slough would also receive a “Paoli Specialty Commercial Overlay” (PCS). The Light 325
Industrial zoning property in the City located between SR-20 and Paoli Loop Road would be rezoned with the PLI and PCS zoning designa*ons. The lands within Areas 4 would be prezoned with a Railroad Right-of-Way (RR:RW) zoning designation.

Napa County Airport Land Use Compatibility Plan
General Plan Amendments and Prezoning applications must be reviewed by the Napa County Airport Land Use Commission (ALUC) for compa*bility with the Napa County Airport Land Use Compa*bility Plan (Compa*bility Plan). Except for the southern end of the Railroad Right-of-Way, the Compa*bility Plan designates the en*re annexa*on area as “Zone D”. In Zone D, Industrial uses are “Normally Acceptable”. However, exis*ng residen*al uses on Watson Lane are “Not Normally Acceptable.”
Residen*al uses along Watson Lane predate County adop*on of the Compa*bility Plan. The County has reconciled the residen*al uses on Watson Lane with the Compa*bility Plan by allowing residen*al uses to con*nue. However, in an effort to limit the number of addi*onal residen*al homes constructed on Watson Lane, the County has not permiPed any subdivision that increases the number of residential parcels.

The proposed General Plan and Pre-zoning would establish a minimum 1-acre lot size that would allow some lots to be subdivided which would increase the number of poten*al residen*al dwelling units on Watson Lane.

Project Milestones and Next Steps
A complete LAFCO annexa*on applica*on must include a variety of technical documents. Some of these are listed below:

Preannexa*on Agreement (Approved) - The Preannexa*on Agreement with Cecil Paoli is proposed to resolve application funding, environmental review, and land use issues.

General Plan Designa*ons (DraQed) - The Agriculture designa*ons in the Paoli Property and por*ons of Watson Lane are proposed be revised to an Industrial Land Use Designa*on. No change is required for the Gonsalves Property. The Watson Lane Property retains its Rural Estate General Plan designa*on except for the approximately 9 vacant acres at the rear of 254 Watson Lane and 260 Watson Lane. The designation for these 9 acres is Industrial to match the Paoli Property.

Prezoning (DraQed) - Prezoning has been draQed to implement the proposed General Plan land uses for all properties. The Paoli Property is designated Paoli Light Industrial east of the North Slough and Paoli Light Industrial with a Commercial Overlay west of the North Slough. The Gonsalves Property was prezoned Town Center as part of the 2008 Urban Limit Line citizen initiative.

Property Tax Sharing Agreement (DraQed) - A Property Tax Sharing Agreement with Napa County will need to be negotiated. A Property Tax Sharing Agreement has been drafted. 326
Environmental Review consistent with LAFCO annexa*on policy (Current ac*vity) - Environmental review is necessary to evaluate the revised General Plan and Prezoning and the Annexa*on application. A more detailed schedule of the environmental review is shown below:

Publish No*ce of DraQ Environmental Impact Report (DEIR) No*ce of Prepara*on – August 2022
Public DEIR scoping comment period – August to September (30 days) Public DEIR scoping meeting – Mid-August
Publishes DEIR – December
Public comment period on DEIR – Early December to Mid-January 2023 (45 days) City publishes Final EIR – Mid-March
City approval of project – Mid April
ThereaQer, future tasks include: City Council Resolu*on of Annexa*on Support; Consistency with Napa Airport Compatibility Plans; Submittal of completed LAFCO application.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Economic Development and Vitality: "APract and expand diverse business and employment opportunities."

FISCAL IMPACT
The Recommended Ac*on will reduce the balance of the General Fund Economic Development Reserve from $1,000,00 to $637,462. Beginning with the FY 24/25 Budget, the Economic Development Reserve will resume increasing in incremental amounts of $100,000 per fiscal year until the target of $1,000,000 is reached.

The annexa*on and eventual re-development of proper*es within the "Affected Territory" will increase the City's property tax revenue. In addi*on, staff an*cipates a future City Council item to establish a new development fee that would help the City recover costs of the annexa*on by the benefitting property owners/developers.

ENVIRONMENTAL REVIEW
15378(b) - The ac*on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec*ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution Rincon Consultants with Exhibit A - Rincon Consultants Agreement

2. Watson Lane Map
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RESOLUTION NO. 2022-______
ADOPT A RESOLUTION APPROPRIATING $362,538 FROM THE ECONOMIC DEVELOPMENT RESERVE

AND APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH RINCON CONSULTANTS IN AN AMOUNT NOT TO EXCEED $362,538,000 FOR ENVIRONMENTAL REVIEW AND CONSULTING SERVICES IN CONJUNCTION WITH THE WATSON LANE ANNEXATION.

WHEREAS, American Canyon is preparing an application to the Napa County Local Agency Formation Commission (LAFCO) to annex approximately 83-acres of unincorporated land within its existing Sphere of Influence and Urban Limit Line (Watson Lane Annexation); and WHEREAS, the "affected territory" is located in the currently unincorporated area surrounding Watson Lane and bounded by the future Newell Drive extension on the north, Paoli Loop Road on the west, Napa Junction III shopping center to the south, and generally north and west of the Watson Ranch Project; and WHEREAS, the affected territory is located within the American Canyon Fire Protection District, and the City's Sewer and Water Service Area; and
WHEREAS, prior to submitting the annexation application to LAFCO, the City will amend its General Plan land uses and "pre-zone" the affected territory and conduct an Environmental Review per the California Environmental Quality Act (CEQA); and
WHEREAS, in 2019, the City solicited proposals from qualified firms to complete the process for environmental review that complies with the and the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000; and
WHEREAS, City staff has determined Rincon Consultants is most qualified consultant to prepare the CEQA reviews.

NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of American Canyon hereby appropriates $362,538 from the General Fund Economic Development Reserve.

NOW, THEREFORE BE IT FURTER RESOLVED THAT the City Council of the City of American Canyon hereby approves a Professional Services Agreement with Rincon Consultants in an amount not to exceed $362,538 for environmental review and consulting services in conjunction with the Watson Lane Annexation.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of June 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Leon Garcia, Mayor
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APPROVED AS TO FORM:
______________________________
William D. Ross, City Attorney
ATTEST:
_____________________________
_ Taresa Geilfuss, CMC, City Clerk
Attachments:

Exhibit A – Professional Services Agreement with Rincon Consultants 329
1 CITY OF AMERICAN CANYON AGREEMENT NO. ___________

CITY OF AMERICAN CANYON

STANDARD AGREEMENT

FOR INDEPENDENT CONTRACTOR SERVICES
THIS AGREEMENT (hereinafter referred to as “Agreement”) is made and entered into this 3rd day of May, 2022, by and between the City of American Canyon (“CITY”), a Municipal Corporation and Rincon Consultants, Inc. (“CONTRACTOR”), who agree as follows:

RECITALS
WHEREAS, City desires to have certain services provided as set forth in Exhibit A, attached and incorporated by this reference; and,
WHEREAS, Contractor represents that it is qualified and able to perform services; and, WHEREAS, Contractor is agreeable to providing the services on the terms and conditions hereinafter set forth.

NOW THEREFORE, the parties agree as follows:

1. Term of Agreement: The Term of this Agreement shall extend from May 17, 2022. (“Commencement Date”) to June 30, 2023 (the “Termination Date”).

2. Contractors Services. Contractor shall perform the services describe in Exhibit A (“Scope of Work” and/or “Services”) to the full satisfaction of City.

3. Time of Performance. Contractor shall perform the Services on or by the Termination Date set forth in Agreement section 1, unless extended in writing by the parties pursuant to the terms of this Agreement.

4. Compensation. City agrees to compensate Contractor, and Contractor agrees to accept in full satisfaction for the Services required by this Agreement the consideration set forth in Exhibit B, attached and incorporated by this reference (“Payment”). City shall pay Contractor in accordance with the schedule of payment set forth in Exhibit B.

5. Independent Contractor. Contractor is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

6. Assignment. Contractor shall not assign or attempt to assign any portion of this Agreement without prior written approval by City.
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2 7. Responsible Principal of Contractor: The Responsible Principal of the Contractor is Deanna Hansen who shall be the individual responsible for Contractor’s obligations under this Agreement and shall service as principal liaison between City and Contractor. Designation of another Responsible Principal by Contractor shall not be made without the prior written consent of City.

8. Personnel. Contractor represents that it has, or shall secure at its own expense, all personnel required to the perform Contractor’s services under this Agreement. Contractor shall assign only competent personnel. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons.
a. Employment Eligibility. Contractor shall ensure that all employees of Contractor and any subcontractor retained by Contractor in connection with this Agreement have provided the necessary documentation to establish identity and employment eligibility as required by the Immigration Reform and Control Act of 1986, any amendments thereto and all applicable labor laws in effect at the time of this Agreement. Failure to provide the necessary documentation will result in the termination of the Agreement as required by the Immigration Reform and Control Act of 1986.

9. Changes to Scope of Work. City may, by written notice, initiate any change to the Scope of Work. A corresponding equitable change in the Payment of this Agreement will be made for each change ordered as mutually agreed upon by the parties in writing.

10. Interests of Contractor. Contractor affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Services contemplated by this Agreement.

11. Responsibility of Contractor. Contractor shall take all responsibility for the work, shall bear all losses and damages directly or indirectly resulting to Contractor or any subcontractor, to the City, its elected and appointed officials, officers, attorneys, agents, and employees and each of them from any and all loss or damage on account of the performance or character of the work, unforeseen difficulties, accidents, occurrences or other causes predicated on active or passive negligence of the Contractor or of any subcontractors.

12. Insurance. Contractor agrees to have and maintain the policies set forth in Exhibit C entitled “INSURANCE REQUIREMENTS,” which is attached and incorporated by this reference. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. A lapse in any required insurance coverage during this Agreement shall be a breach of this Agreement. 331
3 a. Contractor shall procure and maintain for the duration of this Agreement insurance as set forth in Exhibit C, attached and incorporated by this reference.

The cost of such insurance shall be included in the Contractor’s bid. b. Contractor agrees to maintain in force at all times during the performance of the Scope of Work under this Agreement, workers’ compensation insurance as required by law.
c. Contractor agrees to include with all subcontractors in their subcontract the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of the subcontractor’s work. Subcontractors hired by Contractor agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement and any other applicable contract documents. Subcontractor further agrees to include these same provisions with any sub-subcontractor. A copy of the Indemnity and Insurance provisions in this Agreement will be furnished to the subcontractor upon request. The General Contractor shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencement of any work and will provide proof of compliance to the City. d. Contractor shall require each of its subcontractors to maintain insurance coverage which meets all of the requirements of this Agreement. e. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California.
f. Contractor agrees that if it does not keep the aforesaid insurance in full force and effect, City may terminate this Agreement.
g. At all times during the term of this Agreement, Contractor shall maintain on file with the City a certificate or certificates of the required insurance as set forth in Exhibit C showing that the required insurance policies are in effect in the required amounts.
h. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of an insurance policy or proceeds available to the named Insured; whichever is greater.

13. Indemnification. To the fullest extent permitted by law Contractor shall indemnify, defend and hold harmless City, its elected and appointed officials, officers, attorneys, agents, employees, volunteers and each of them (“City indemnitees”), from and against any and all 332
4 causes of action, claims, liabilities, obligations, judgments, damages, loss, expenses, and costs of every nature, including reasonable legal counsels’ fees and costs of litigation (“claims”) arising out of or in connection with Contractor’s negligent performance of its obligations under this Agreement or out of the operations conducted by Contractor or its failure to comply with any of its obligations contained in this Agreement, including the City’s active or passive negligence, except for such loss or damage arising from the active or sole negligence or willful misconduct of the City. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Contractor’s performance of this Agreement, the Contractor shall provide a defense to the City indemnitees, or at the City’s option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels’ fees incurred in defense of such claims. a. General. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. By execution of this Agreement, Contractor acknowledges and agrees that it has read and understands the provisions hereof and that this section is a material element of consideration.

The parties agree that if any part of this Indemnification is found to conflict with applicable laws, such part shall be unenforceable only insofar as it conflicts with said laws, and that this indemnification shall be judicially interpreted and rewritten to provide the broadest possible indemnification legally allowed and shall be legally binding upon Contractor.
b. Survival. Contractor and any subcontractor’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.
c. No Limitation by Insurance Obligations. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement. d. Scope. This Section shall in no event be construed to require indemnification by Contractor to a greater extent than permitted under the public policy of the State of California.

14. Termination.
a. In addition to any other rights of termination and suspension set forth in this Agreement or at law, either party may terminate this Agreement with or without cause by providing ten (10) days’ notice in writing to the other party. b. The City may terminate this Agreement at any time without prior notice in the event that Contractor commits a material breach of the terms of this Agreement. c. In the event of termination of this Agreement by City, due to no fault or failure of performance by Contractor, Contractor shall be paid full compensation for all 333
5 services performed by Contractor, in an amount to be determined as follows:

For work done in accordance with the terms and provisions of this Agreement, Contractor shall be paid an amount equal to the amount of services performed prior to the effective date of termination or cancellation; provided, in no event shall the amount of money paid under the foregoing provisions of this paragraph exceed the amount which would be paid to Contractor for the full performance of the Scope of Work under this Agreement.
d. Upon termination, this Agreement shall become of no further force or effect and all parties shall be discharged from their duties and obligations under this Agreement. Notwithstanding, the provisions of this Agreement concerning retention of records, City’s rights to material produced, confidential information, Contractor's responsibility, indemnification, insurance, dispute resolution, litigation, and jurisdiction and severability shall survive termination of this Agreement.

15. Notice. All notices that are required either expressly or by implication to be given by one party to the other under this Agreement shall be signed for Contractor by its Responsible Principal and for City by the City Manager, or, for either party, by such officer as it may, from time to time, be authorized to so act. All such notices shall be deemed to have been given if delivered personally or if enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail or overnight express carrier. Unless and until formally notified otherwise, all notices shall be addressed to the parties at their addresses as follows:

Contractor shall address notices to:

City Clerk
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
City shall address notices to:

Rincon Consultants, Inc.
449 15th Street, Suite 303
Oakland, CA 94612

16. Prevailing Wages. In accordance with the provisions of sections 1770 et seq. of the California Labor Code, the Director of Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done.

Contractor will be required to pay all persons employed on the project by the Contractor’s sums not less than the sums set forth in the documents entitled “General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, part 7, Chapter 1, Article 2, sections 1770, 1773, 1773.1.” These documents may be obtained from the State of California.
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6 17. Compliance with Laws.
a. In General. Contractor shall observe and comply with all laws, policies, general rules and regulations established by City and shall comply with the common law and all laws, ordinances, codes and regulations of governmental agencies, (including federal, state, municipal and local governing bodies) applicable to the performance of the Scope of Work hereunder, including, but not limited to, all provisions of the Occupational Safety and Health Act of 1979 as amended. b. Labor Laws: Contractor shall comply with and adhere to all applicable labor laws, including, but not limited to, alien labor, prevailing wages, etc. Contractor shall comply with all applicable provisions of the California Labor Code. c. Drug-free Workplace. Contractor’s employees and subcontractors shall comply with the City’s policy of maintaining a drug-free workplace. Neither Contractor nor Contractor 's employees and/or subcontractors shall unlawfully manufacture, distribute, dispense, possess or use controlled substances, as defined in 21 U.S. Code section 812, including marijuana, heroin, cocaine, and amphetamines, at any facility, premises or worksite used in any manner in connection with performing services pursuant to this Agreement. If Contractor or any employee or subcontractor is convicted or pleads nolo contendere to a criminal drug statute violation occurring at such a facility, premises, or worksite, the Contractor shall notify the City within five (5) days. d. Discrimination Prohibited. During the performance of this Agreement, Contractor and its subcontractors shall not unlawfully discriminate, harass or allow harassment, against any employee or applicant for employment because of sex, sexual orientation, race, color, religious creed, marital status, denial of family and medical care leave, ancestry, national origin, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation. Contractor and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov.

Code, §12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code Regs, tit. 2, §7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, §12990 (a)–(f), are incorporated into this Agreement by reference and made a part hereof as if set forth in full (Cal. Code Regs, tit. 2, §7285.0 et seq.). Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
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7 e. Harassment Prohibited. Contractor and Contractor’s employees and subcontractors shall comply with the City's Workplace Harassment and Discrimination Policy.
f. Illness and Injury Prevention Program (IIPP). Contractor shall provide the City with a copy of their IIPP to show compliance with CalOSHA. g. Licenses and Permits. Contractor represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Contractor to practice its profession.

Contractor shall secure and maintain a business license with the City during the term of this Agreement.

18. Facilities and Equipment: Except as set forth in Exhibit D (“Facilities and Equipment”), Contractor shall, at its sole cost and expense, furnish all facilities and equipment, which may be required for completing the Scope of Work pursuant to this Agreement. City shall furnish to Contractor only the facilities and equipment listed in Exhibit D according to the terms and conditions set forth in Exhibit D.

19. Special Conditions.
a. ______________
b. ______________
c. ______________

20. Exhibits. All exhibits referred to in this Agreement are attached and incorporated by this reference.

21. Benefits and Taxes. Contractor shall not have any claim under this Agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind.

Contractor shall be solely liable for and obligated to pay directly all applicable taxes, including, but not limited to, federal and state income taxes, for which Contractor shall indemnify and hold City harmless from any and all liability that City may incur because of Contractor's failure to pay such taxes. City shall have no obligation whatsoever to pay or withhold any taxes on behalf of Contractor.

22. Dispute Resolution. Should any dispute arise concerning any provisions of this Agreement, or the parties’ rights and obligations hereunder, the parties shall meet and confer in an attempt to resolve the dispute. Prior to commencing any legal action, the complaining party shall provide to the other party thirty (30) days’ written notice of the intent to take such action; provided that such notice shall not be required where a delay in commencing an action would prejudice the interests of the party that intends to file suit. During the 336
8 thirty (30) day notice period, the parties shall meet and confer in an attempt to resolve the dispute. Except as specifically provided, nothing herein in intended to waive or abridge any right or remedy that either party may have.

23. Default and Remedies.
a. Events of Default. Each of the following shall constitute an event of default hereunder:
i. Failure to perform any obligation under this Agreement and failure to cure such breach immediately upon receiving notice of such breach, if the breach is such that the City determines the health, welfare, or safety of the public is immediately endangered; or
ii. Failure to perform any obligation under this Agreement and failure to cure such breach within fifteen (15) days of receiving notice of such breach, if the breach is such that the City determines that the health, welfare, or safety of the public is not immediately endangered, provided that if the nature of the breach is such that the City determines it will reasonably require more than fifteen (15) days to cure, Contractor shall not be in default if Contractor promptly commences the cure and diligently proceeds to completion of the cure.
b. Remedies upon Default. Upon any Contractor default, City shall have the right to immediately suspend or terminate the Agreement, seek specific performance, contract with another party to perform this Agreement and/or seek damages including incidental, consequential and/or special damages to the full extent allowed by law.

24. Attorneys’ Fees. In the event any legal action is commenced to enforce this Agreement, the prevailing party is entitled to reasonable attorney’s fees, costs, and expenses incurred.

25. Documents and Records.
a. Property of City. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda or other written documents or materials prepared by Contractor pursuant to this Agreement shall become the property of City upon completion of the work to be performed hereunder or upon termination of this Agreement.
b. Retention of Records. Until the expiration of five (5) years after the furnishing of any services pursuant to this Agreement, Contractor shall retain and, upon written request by City, make available to the City or any party designated by the City this Agreement, and such books, documents and records of Contractor and subcontractor that are necessary or convenient for audit purposes to certify the nature and extent of the reasonable cost of services to City. 337
9 26. Inspection of Books and Records. During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and make copies of any books, records, or reports of the other party pertaining to this Agreement or matters related hereto. Each of the parties hereto shall maintain and make available for such inspection accurate records of all of its costs, disbursements and receipts with respect to its activities under this Agreement.

27. Confidential Information. Contractor shall hold any confidential information received from City in the course of performing this Agreement in trust and confidence and will not reveal such confidential information to any person or entity, either during the term of the Agreement or at any time thereafter. Upon expiration of this Agreement, or termination as provided herein, Contractor shall return materials which contain any confidential information to City. Contractor may keep one copy for its confidential file. For purposes of this section, confidential information is defined as all information disclosed to Contractor which relates to City's past, present, and future activities, as well as activities under this Agreement, which information is not otherwise of public record under California law.

28. Successors and Assigns. This Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties hereto.

29. Waiver. Any waiver at any time by either party hereto of its rights with respect to a default or any other matter arising in connection with this Agreement shall not be deemed to be a waiver with respect to any other default or matter.

30. Modifications. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties.

31. Agreement Interpretation. Each party to this Agreement has had an opportunity to review the Agreement, confer with legal counsel regarding the meaning of the Agreement, and negotiate revisions to the Agreement. Accordingly, neither party shall rely upon Civil Code section 1654 in order to interpret any uncertainty in the meaning of the Agreement.

32. Entire Agreement. This Agreement, including all documents incorporated herein by reference, comprises the entire integrated understanding between the parties concerning the subject matter described herein.

33. Jurisdiction and Severability. This Agreement shall be governed and construed in accordance with California law. The venue for any legal action in State court filed by a party to this Agreement for the purpose of interpreting or enforcing any provision of this Agreement shall be in the Superior Court of California, County of Napa. The venue for any legal action in Federal court filed by a party to this Agreement for the purpose of interpreting or enforcing any provision of this Agreement within the jurisdiction of the Federal courts shall be the Northern District of California. The appropriate venue for arbitration, mediation or similar legal proceeding under this Agreement shall be in Napa County, California; however nothing in this Agreement section shall obligate a party to 338
10 submit to arbitration any dispute arising under this Agreement. If any term or provision of this Agreement shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement shall not be affected.

34. Signatures. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of Contractor and City.

IN WITNESS WHEREOF, City of American Canyon and Contractor do hereby agree to the full performance of the terms set forth herein.

CONSULTANT
BY: ________________________
Deanna Hansen
Executive Vice President
DATE: _____

CITY OF AMERICAN CANYON
BY: ________________________
Jason B. Holley
City Manager
DATE: _____
APPROVED AS TO FORM:

BY: ________________________
William D. Ross
City Attorney
DATE: _____

339
11 APPROVED AS TO BUDGET
AUTHORITY:

BY: ________________________
Lincoln Bogard
Finance Director
DATE: _____
APPROVED AS TO INSURANCE:

BY: ________________________
William D. Ross
City Attorney
DATE: _____
Attachments:

Exhibit A – Scope of Work
Exhibit B – Payment and Schedule of Payments
Exhibit C – Insurance Requirements
Exhibit D – Facilities and Equipment
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12 EXHIBIT A

SCOPE OF WORK
Contractor shall complete the attached Scope of Work.
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Rincon Consultants, Inc.
4 4 9 1 5 th S t r e e t , S u i te 3 0 3
Oakland , Ca lifo rn ia 94612

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E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s April 29, 2022
Project Number 19-08743
Jason B. Holley, City Manager
City of American Canyon
4381 Broadway Street, Suite 201
American Canyon, California 94503
Subject: Proposal for Watson Lane Annexation – CEQA Consultant Services Dear Mr. Holley:

The City of American Canyon (City) is seeking a consultant to assist with California Environmental Quality Act (CEQA) compliance in support of an annexation application. The City has determined the appropriate CEQA document would be an Environmental Impact Report (EIR) and that it should be able to streamline future projects. The EIR must contain robust analyses and carefully worded mitigation measures to ensure a more efficient process for those projects. The EIR must also be sufficient for the Napa County Local Agency Formation Commission (LAFCo) process.

Rincon Consultants, Inc. has been guiding cities in complying with CEQA and entitlement processes for almost 25 years. Our project managers and analysts are skilled at assisting agencies with meeting the legal requirements of CEQA while making the process useful for the applicant and the community. We believe that our expertise, enhanced through the ongoing provision of planning and environmental consulting services in Napa County and throughout northern California and statewide, affords us a unique understanding of, and sensitivity to, the broad range of issues associated with a programmatic analysis of this scale. We are experts in programmatic CEQA documents, including for General Plans, Specific Plans, and Regional Transportation Plans/Sustainable Community Strategies, and employ a technique in preparing EIRs such that program EIR serves as the first-tier environmental analysis that will assist in streamlining and possibly exempting future projects from CEQA. In addition, we have teamed with GHD Inc., whom we have teamed with on numerous programmatic CEQA analysis projects in the past, to provide comprehensive transportation analysis for this project.

Scope of Work
Project Understanding
The City is preparing an application to the Napa County Local Agency Formation Commission (LAFCO) to annex approximately 83 acres within the Sphere of Influence. Sean Kennings with LAK Associates is managing the project on behalf of the City. The proposed annexation is consistent with the voterinitiated “Urban Limit Line” and 2008 Urban Limit Line Memorandum of Understanding with Napa County. In December 2018, the Napa County LAFCO approved a Municipal Services Review that affirmed the City’s SOI boundary. The project site is located in the City’s Sewer and Water Service Area; however, most of the parcels are not serviced by the City’s sewer system. The annexation will allow those parcels to obtain sewer service. In addition, the parcels are located within the American Canyon Fire Protection District boundary.
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As shown in the General Plan Circulation Element, Newell Drive provides a north-south alternative to the highway along the east side of the city. The Watson Ranch Specific Plan extends Newell Drive from its current terminus at the northern edge of Vintage Ranch to the northern limits of the Watson Ranch Project. Annexing the project area along the future roadway alignment will enable the City to facilitate construction of Newell Drive from the northern edge of Watson Ranch to the highway.

All of the Watson Lane property is located in Zone D of the Napa Airport Land Use Plan. Napa County, the current land use authority for this property, recognizes that the Watson Lane neighborhood predates Zone D. In recognition of this special condition, the County allows existing homes to be renovated and new homes built on vacant parcels, but limits residential growth by not allowing subdivisions that create additional parcels.

Prior to LAFCO approval of the annexation, the City must comply with CEQA for the entire project, and that environmental review must be consistent with LAFCO annexation policy. To comply with CEQA for the annexation, Rincon proposes to prepare a Program EIR pursuant to CEQA Guidelines Section 15168 to analyze the environmental impacts as described below. This will allow the City to streamline future development as it will be allowed by-right on the sites analyzed in the Program EIR. Although the legally required contents of a Program EIR are technically the same as those of a project EIR, Program EIRs are, by necessity, more general and may contain a broader discussion of impacts, alternatives, and mitigation measures than a project EIR. A Program EIR may be prepared on a series of actions that may be characterized as one large project. Use of a Program EIR would provide the City with the opportunity to consider broader alternatives and program-wide mitigation measures and greater flexibility to address environmental issues and/or cumulative impacts of the proposed project on a comprehensive basis. Once a Program EIR has been certified, subsequent activities within the annexed area, in this case future projects, may be evaluated to determine what, if any, additional CEQA documentation needs to be prepared. If the Program EIR addresses the project’s effects as specifically and comprehensively as possible, many subsequent activities could be found to be consistent with the Program EIR mitigation parameters and additional environmental documentation may not be required (CEQA Guidelines Section 15168(c)). In this case, the Program EIR serves a valuable purpose as the first-tier environmental analysis that will assist in streamlining and possibly exempting future projects from CEQA with the idea that the Program EIR can be used for such exemptions when projects are consistent with the new zoning and land use designations. We assume the City will provide land-plan and development assumptions/pre-zoning for parcels within the project area. These will be included in the project description and the subject to of the environmental analysis.

The specific issue areas to address in the environmental analysis are broad and diverse, ranging from agricultural and biological resources, to expansion of utilities and service systems on the annexed parcels. Of course, traffic will be a concern as the annexed area becomes built out. To that end, Rincon has retained GHD to prepare a transportation analysis to evaluate the change in transportation impacts under the existing and cumulative transportation conditions. GHD is very familiar with the City of American Canyon, having processed a number transportation studies for the City over the years, including multiple phases of the Napa Junction commercial project and the last Circulation Element Update of the General Plan. GHD also originally developed and still have the City of American Canyon Citywide Traffic Model that the City is requesting to be used for this project. 343
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Task 1 Project Initiation
We will initiate the project with a virtual kick-off meeting that will convene City staff and the Rincon team to introduce the project, clarify the scope of work/process, establish methods of communication, and refine the project schedule. We will conduct a site visit after the kick-off meeting.

Deliverables

1. Kick-off meeting agenda and notes

2. Finalized and agreed upon project schedule
Task 2 Review Existing Information Sources
We will review all relevant documents as listed in the Request for Proposals, as well as any other data sources needed for technical analyses.

Task 3 Prepare a Notice of Preparation (NOP)
Rincon will draft a Notice of Preparation (NOP) in consultation with City staff. The NOP is intended to alert other public agencies about the undertaking, and to solicit their input on the scope of the project.

The NOP will consist of a one-page form letter with a brief description of the scope of the project, a map of the proposed annexation area, and instructions for submitting comments. We anticipate most of the environmental issues will need to be addressed in the EIR, and therefore, we have not scoped to prepare an Initial Study at this stage. Rincon will submit a final PDF copy of the NOP to City staff for posting on its website and for distribution to public agencies. Rincon will upload the NOP and Notice of Completion (NOC) with the State Clearinghouse/Office of Planning and Research on behalf of the City.

Rincon will assist the City in conducting a scoping meeting and will prepare a summary table of comments received at that meeting and in writing.

Deliverables

1. 1 electronic copy of Administrative Draft Notice of Preparation (MS Word)

2. 1 electronic copy of Final Notice of Preparation (Adobe Acrobat)

3. 15 hardcopies of final NOP and 1 electronic copy of Notice of Completion uploaded to the State Clearinghouse

4. Summary table of scoping comments
Task 4 Administrative Draft EIR
Rincon will prepare an Administrative Draft EIR (ADEIR) in compliance with CEQA requirements, that summarizes the comments on the NOP, and summarizes information from other relevant documents completed by the City in recent years.

Each topical section in the environmental analysis will be introduced with a brief statement of its context in the ADEIR.

The setting for each topical section will describe existing conditions relevant to the topic and provide the groundwork for impact analysis. Rincon will clearly state the thresholds used to determine the significance of project impacts and will include thresholds in the CEQA Guidelines, Appendix G, as well as 344
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existing regulatory standards, if applicable. Rincon will identify impacts and prepare mitigation measures to reduce significant impacts to a less-than-significant level, when feasible. For each potentially significant impact identified in the ADEIR, Rincon will identify mitigation measures to avoid or reduce identified impacts.

To prepare an ADEIR that meets the needs of the City and regulatory requirements of the State, the ADEIR will comprise the following sections:

1. Executive Summary. This section will provide a summary of the entire EIR, including a summary of impacts and mitigation measures in matrix format.

2. Introduction and Environmental Setting. The introduction will describe the purpose of the EIR, the scope of issues to be addressed, and present the organization of the report. This section will include a discussion of areas where the project was found to have no impacts (such as mineral resources, and any other section found to have no impact).

3. Project Description. The project description will contain the City objectives for the project; a summary of goals, policies, programs, and development regulations; and graphical depiction of the proposed housing sites.

4. Analysis, Impacts, and Mitigation Measures. Analysis of impacts will include four main components:

4.1 Setting. Description of current conditions with respect to the issue in question, including the existing regulatory environment.

4.2 Impact Analysis. Discussion of potentially significant effects of the proposed project; impacts are typically compared to established “thresholds of significance.”

4.3 Programmatic Mitigation Measures. Methods by which significant effects can be reduced or eliminated.

4.4 Level of Significance After Mitigation. Discussion of whether proposed mitigation measures would reduce impacts to below the adopted significance threshold.

5. Alternatives Analysis. As required by CEQA, the EIR will consider alternatives to proposed project.

These will likely include additional scenarios that are oriented around addressing identified significant impacts of the proposed project. Up to three alternatives, including the “no project” alternative will be studied. The analysis will include an at-grade or overcrossing alternative and will be developed in coordination with City staff. The alternatives analysis will be less detailed than the project analysis, but will identify the magnitude of each impact and associated mitigation requirements.

6. Other CEQA Sections. The EIR will provide, in addition to the sections discussed above, all other required CEQA sections, including areas of known controversy, growth inducement effects, and significant unavoidable impacts.

The EIR will address all issue topics listed in CEQA Guidelines Appendix G. These issues, which will be analyzed in a programmatic framework, will include:

1. Aesthetics. The aesthetic analysis will consider such issues as alteration of public views, changes in visual character, and increased light and glare. The analysis will focus on maintaining the existing visual character within the city. The analysis will also consider consistency with relevant City documents addressing design and development standards.
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2. Agriculture/Forestry Resources. This section will describe agriculture resources and any Williamson Act and forestland within the city and county. The analysis will evaluate the conversion of any Statedesignated prime, unique, or otherwise important farmland within the city resulting from the project.

3. Air Quality. This section will be prepared in accordance with Bay Area Air Quality Management District (BAAQMD) Guidelines. Both temporary construction effects and long-term regional effects will be considered. Since the annexation is not a project, the analysis will not quantify regional emissions. Instead, it will compare growth potential under the annexation to growth forecasts contained in BAAQMD air quality plans to determine consistency with local air quality planning.

4. Biological Resources. Rincon will conduct a Biological Resources Assessment (BRA) to support the preparation of the EIR. The BRA will be conducted as a programmatic-level analysis. Rincon will review all vegetation communities, special status species habitat and all sensitive biological resources with potential to occur within the annexation area. The purpose of the analysis will be to identify all potential impacts to biological resources that could occur from any future development within the newly annexed lands, and to develop a full suite of measures that would be required to avoid, minimize, and/or mitigate all potential impacts. Because this will be a programmatic-level analysis, no project-level analyses of potential impacts will be conducted; however, the proposed measures will outline a project-level process for the analysis and identification of project-specific impacts to biological resources, and a process for selecting appropriate measures that would be applicable for development of specific parcels, without requiring additional CEQA-level analysis for individual projects.

The BRA report will include a discussion of the environmental setting (including existing vegetation communities, general and sensitive plant and wildlife species habitats, and protected trees) of the annexation area, assess significant or potentially significant impacts on biological resources, and present measures proposed to avoid, reduce, and/or offset impacts. Impacts to biological resources will be identified and performance-based measures will be prescribed as appropriate, which may include agency consultation(s), biological surveys, and mitigation replacement ratios for impacts to protected trees and/or sensitive biological/wetland resources.

For this scope of work, Rincon will review and evaluate background information regarding biological resources in the project vicinity, including primary literature, Rincon project files, resource agency guidelines, previous resource studies for the site and vicinity, and other technical reports. Literature and database reviews will include: the official online species lists from the U.S. Fish and Wildlife Service (USFWS) and National Marine Fisheries Service identifying federally listed, proposed, or candidate species that may potentially occur, or be affected by projects, as well as federally designated critical habitats, in the vicinity of the Plan Area; the California Department of Fish and Wildlife California Natural Diversity Data Base (CNDDB) and California Native Plant Society Online Inventory of Rare and Endangered Plants of California for reported occurrences of special status species within approximately 5 miles of the annexation area;. the USFWS National Wetlands Inventory and U.S. Geological Survey National Hydrography Dataset for previously identified aquatic resources within the annexation area; and local policies pertaining to natural resources, such as floodplain management, perennial and intermittent stream setback and native tree protection policies. We will also review any readily available maps, aerial photography, and other relevant materials to better characterize the existing biological resources on parcels subject to rezoning and in the immediate vicinity and to assess potential impacts to those resources. 346
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Rincon will perform a reconnaissance-level site visit to assess the habitat suitability for potential special status species, map the existing vegetation and land cover types, map any sensitive biological resources currently onsite, document any wildlife connectivity / movement features, and record all observations of plant and wildlife species. For the purpose of this BRA, Rincon will survey all parcels proposed for annexation (hereinafter referred to as the survey area). The survey area will be photographed, and any significant findings onsite will be mapped. Rincon will identify all plant and wildlife species encountered, including any special status species and natural terrestrial communities and any protected trees, and will assess the suitability of habitat(s) onsite for special status species.

Rincon will present the findings of the literature review and field survey in a report of findings (BRA Report), followed by an impact analysis and recommended measures for potential impacts to protected biological resources that may result from future development within the survey area. The report will include detailed figures depicting parcels identified for annexation, CNDDB occurrences and critical habitats known from the vicinity, terrestrial vegetation communities/habitat type mapping, and potentially jurisdictional aquatic resources identified during the reconnaissance survey. The report will include avoidance, minimization, and/or mitigation measures including the process to conduct a project-level analysis of the potential impacts at any one development site, and the process for selecting the appropriate measures to ensure impacts are less than significant.

These measures will be fully developed and suitable for inclusion within the CEQA document.

5. Cultural Resources. The current project requires a programmatic level of analysis concerning cultural resources as no specific projects are proposed at this time outside of the property annexation. As an industry standard, cultural resources studies are considered valid for up to five years. Thus, any future projects within the current study area occurring more than five years from now may require reanalysis. Therefore, a programmatic level analysis identifying potential cultural resources concerns is appropriate for the current EIR. To complete a programmatic review of cultural resources, Rincon will conduct a records search of the project site plus a 0.5-mile radius with the Northwest Information Center (NWIC) branch of the California Historical Resources Information System (CHRIS) located at Sonoma State University. The records search will identify previously recorded resource and previously conducted cultural resources studies within the 0.5-mile radius to provide a context and assess the cultural resources sensitivity of the study area. Rincon will also conduct a Sacred Lands File (SLF) search with the Native American Heritage Commission (NAHC) to determine if any Native American sacred sites have been previously reported within the project site.

Additionally, Rincon will mail letters to local historical organizations to determine if any historic resources may exist within the project site of local concern. The programmatic analysis does not include site visits or formal pedestrian surveys of the study area.

6. Energy. This section will discuss the current and projected regional energy supplies and demand, and qualitatively analyze energy use associated with future construction activity and use of the project site. This section will also compare the consistency of the project with adopted state, regional, and local energy policies.

7. Geology and Soils. This section will discuss the potential for paleontological resources, geologic hazards, including fault rupture, ground shaking, landslides, liquefaction/slope stability, erosion, and subsidence. It will rely on information from the Napa County Multi-Jurisdictional Hazard Mitigation Plan and the Public Facilities and Services Element of the adopted General Plan. The section will discuss the existing geologic conditions in the City, including potential from fault rupture and ground 347
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shaking from regional faults throughout the County. In addition, analysis will include evaluation of the potential of erosion and loss of topsoil from construction of new development under the project.

8. Greenhouse Gas Emissions. This analysis will consider the proposed project’s potential contribution to cumulative impacts related to greenhouse gas (GHG) emissions and climate change. An overview of the current regulatory framework regarding GHGs/climate change including SB 32, AB 32, SB 97, and SB 375, as well as adopted amendments to the CEQA Guidelines, will be described.

Programmatic mitigation will be identified if the project is inconsistent with state and regional targets to reduce GHG emissions.

9. Hazards and Hazardous Materials. This section will discuss the potential for impacts relating to hazardous materials transport, storage, and use, as well as hazards such as contaminated sites. It will rely on information from the Napa County Multi-Jurisdictional Hazard Mitigation Plan and the Public Facilities and Services Element of the adopted General Plan, in addition to data available from the State Water Resources Control Board, California Environmental Protection Agency, and California Department of Toxic Substances Control. This section will analyze the potential increase of hazardous materials and handling of hazardous in the city resulting from the project.

10. Hydrology and Water Quality. The hydrology and water quality analysis will evaluate potential impacts relating to hydrological conditions and flooding as well as potential impacts to surface and groundwater quality. The section will rely on locally available information from Napa County Flood Control and Water Conservation District and other local agencies, as well as other relevant information. Analysis will identify areas in the city at risk from flooding and potential impacts to existing drainage patterns and groundwater supply from development projected under the project.

11. Land Use and Planning. This section of the EIR will examine land use policy issues. Rincon will prepare an objective discussion of whether and how the proposed annexation would be consistent with both existing LAFCO and City policy documents and regional planning policies.

12. Noise. The noise analysis will examine both temporary construction noise and long-term operational noise. Noise model calculations will be included as an appendix to the EIR, and the technical analysis will be summarized in the EIR section. Construction noise will be estimated based on information from the U.S. Environmental Protection Agency, Federal Transit Administration, and Federal Highway Administration. Traffic noise will be estimated based on traffic volume data used in the traffic analysis. In addition, the analysis will evaluate temporary construction and long-term vibration associated with the project estimated based on information from the Federal Highway Administration.

13. Population and Housing. It is not anticipated that the proposed project would displace people or housing. Therefore, this section will focus on a comparison of potential population and housing growth to regional growth forecasts for the area, including in the City’s General Plan. Population and housing growth will also be compared to Association of Bay Area Governments (ABAG) forecasts identified in Plan Bay Area.

14. Public Services and Recreation. This section will address potential impacts relating to police protection and fire protection services, schools, and parks and recreational facilities. This section will use existing information to determine service levels and existing and projected gaps in service that may result from anticipated development of the project area. 348
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15. Transportation. Rincon has retained GHD to assist with this analysis. GHD will gather and review all Project-related material, including site maps, site access locations, Project descriptions, recent traffic studies within the Project area, local agency transportation planning documents, and other pertinent transportation-related information that the City of American Canyon (City) may have. Ongoing video conferencing, e-mail and phone communication between Rincon, the City and GHD for the duration of the project is included as part of this task. GHD has budgeted to participate in two in-person meetings, including one public hearing.

Memorandum of Assumptions
GHD will prepare a Memorandum of Assumptions (MOA) to assure confirmation of the Project Description, VMT impact criteria, the Cumulative Base condition based on General Plan (GP) buildout, and remaining steps of the impact analysis. Additionally, in that Napa-Vallejo Highway is State Highway 29, confirmation by Caltrans on our MOA is highly recommended to reduce the likelihood of Caltrans modifying our analysis requirements once the analysis has been completed.

Existing Conditions Analysis
The Existing Conditions analysis will summarize the existing circulation network, including the roadway system, multi-modal facilities and travel characteristics, and rates of Residential VMT per Capita and Employment VMT per Job at the transportation analysis zone (TAZ), City and County levels. Total VMT beginning or ending in the study area (modeling area, such as Countywide, or per determination made during MOA process) will also be presented. The VMT information will be derived from the Solano-Napa Activity Based Model (SNABM).

Existing Plus Project Impacts Analysis
GHD will provide an assessment of potential transportation impacts resulting from the Project under Existing Plus Project Conditions based on the current CEQA checklist for transportation impacts (summarized in the Cover Letter of this proposal).

This will include an assessment of the Project’s consistency with adopted transportation plans, and identification of potential VMT impacts, potential impacts due to design hazards, and potential impacts to emergency access.

The assessment of VMT impacts attributable to future land uses within the proposed Project area would be based on the forecasted rates of Residential VMT per Capita and Employment VMT per Job within the applicable TAZ’s associated with the Project. The assessment of VMT impacts would also provide a forecast of induced demand with the Newell extension consistent with Caltrans guidelines. GHD will provide two sets of impact findings, reflecting two proposed options concerning the intersection of the Newell extension with the existing rail tracks northeast of Napa Junction:

Scenario 1 with Newell Road crossing the rail tracks with a grade-separated crossing, and Scenario 2 with Newell Road intersecting the rail tracks with an at-grade crossing.

Cumulative No Project Conditions Analysis
The Cumulative No Project Conditions analysis will describe the anticipated transportation conditions in Year 2040 (without the proposed project), including the roadway system (without the proposed Newell extension), multi-modal facilities and travel characteristics, and the anticipated rates of Residential VMT per Capita and Employment VMT per Job at the transportation analysis 349
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zone (TAZ), City and County levels. The VMT rates will be derived from the SNABM, modified to exclude the Newell extension from this scenario.

Cumulative Plus Project Impact Analysis
GHD will provide an assessment of potential transportation impacts resulting from the Project under Cumulative Conditions based on the current CEQA checklist for transportation impacts (summarized in the Cover Letter to this proposal).

GHD will utilize the SNABM to assess cumulative VMT impacts. The assessment of cumulative VMT impacts attributable to future land uses within the proposed Project area would be based on the forecasted rates of Residential VMT per Capita and Employment VMT per Job within the applicable TAZ’s associated with the Project. The assessment of cumulative VMT impacts would also provide a forecast of induced demand with the Newell extension consistent with Caltrans guidelines. GHD will provide two sets of impact findings, reflecting two proposed options concerning the intersection of the Newell extension with the existing rail tracks northeast of Napa Junction: Scenario 1 with Newell Road crossing the rail tracks with a grade-separated crossing, and Scenario 2 with Newell Road intersecting the rail tracks with an at-grade crossing.

Based on the transportation impact analyses conducted with the proposed Project for Existing plus Project and Cumulative plus Project conditions, GHD will prepare a Draft Transportation Impact Analysis (TIA) that includes proposed recommended mitigation measures. The TIA will be summarized and included as an appendix to the EIR.

16. Tribal Cultural Resources. Rincon will collect regional background information on tribal cultural resources that could be affected by the project. The collected information will include Native American Heritage Commission (NAHC) Sacred Lands File Search, reviews of regional ethnographic information, information from relevant past projects, and information provided through government-to-government tribal consultation in accordance with Assembly Bill 52 of 2014 (AB 52) and Senate Bill 18 of 2004 (SB 18). Rincon will then assist the City with government-to-government Native American consultation by preparing the AB 52- and SB 18-specifc letters to be placed on City letterhead; preparing and submitting a NAHC Sacred Lands File SB 18 request; and preparing a tracking sheet and instructions to be provided to the County. The instructions will include details regarding schedule and timelines associated with AB 52 and SB 18 to ensure timely consultation. If meetings with Native Americans are necessary, Rincon will provide additional assistance on a time and materials basis.

18. Utilities and Service Systems. This section will discuss potential impacts to water supply and service systems, wastewater conveyance and treatment systems, and solid waste collection and disposal systems. We will rely on data from the municipal services review and other readily-available data sources.

19. Wildfire. This section will discuss potential impact relating to developing in areas adjacent to wildland and associated fire risk using information from the California Department of Forestry and Fire Protection and the Napa County Multi-Jurisdictional Hazard Mitigation Plan, as well as the Public Safety Element of the General Plan.

Approaches to the impact analysis for the EIR will be discussed with City staff and involve issues raised by LAFCO and will be consistent with the assumptions and methodologies used in recent EIRs in the city 350
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Proposal for Watson Lane Annexation – CEQA Consultant Services

and county to the extent possible. In general, the impact analysis will focus on the issues present in the city and likely to be affected or impacted by the proposed annexation. Some issues, such as mineral resources may not require a detailed analysis relative to other issues because they do not occur in the City or would be unaffected by the proposed project.

Deliverables

1. 1 electronic copy of Administrative Draft EIR (MS Word)

2. 1 electronic copy of EIR Appendices (Adobe Acrobat)
Task 5 Screencheck Draft EIR
Rincon will incorporate City staff input and comments into the Administrative Draft EIR. This scope of work assumes that City staff will conduct one round of review of the Administrative Draft EIR and provide consolidated, non-contradictory comments and edits. Rincon will incorporate appropriate revisions and meet with the City if needed to discuss comments. Rincon will prepare a clean copy of the Screencheck Draft EIR for City staff review prior to sending the EIR out for public review (Task 6).

Deliverables

1. 1 electronic copy of Screencheck Draft EIR (MS Word)

2. 1 electronic copy of EIR Appendices (Adobe Acrobat) if any changes Task 6 Draft EIR
Rincon will prepare and distribute the required copies of the Draft EIR to the State Clearinghouse, including all required accompanying forms, such as the NOC. Rincon will also file the Notice of Availability (NOA) of the Draft EIR with the Napa County Clerk. It is assumed that City staff will distribute the NOA of the Draft EIR to responsible agencies, trustee agencies, and interested organizations, and persons (including any neighbors adjacent the annexation areas). It is also assumed that the City will be responsible for required newspaper ads and other public noticing of the document’s availability, such as radius label mailing or onsite posting. As required by State law, the Draft EIR will be circulated for public review for a minimum of 45 days. Rincon will provide City staff with digital copies of the Draft EIR to be made available on the American Canyon website to facilitate public access. Comments received during the public review period will be compiled for later responses.

Deliverables

1. 1 electronic copy of Public Draft EIR (Adobe Acrobat)

2. 1 electronic copy of EIR Appendices (Adobe Acrobat) if any changes

3. 10 CDs of Public Draft EIR and Appendices (Adobe Acrobat)

4. 25 hard copies of Public Draft EIR (with Appendices on CDs in back cover)

5. 15 hard copies of Executive Summary and 15 CDs of Draft EIR, and 1 signed electronic Notice of Completion form uploaded to the State Clearinghouse
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Task 7 Administrative Final EIR
Rincon will complete the Final EIR after the review period has closed and all comments submitted during that period have been received. Comments will be numbered and responded to as required by the CEQA guidelines. The Final EIR will include corrections to the Draft EIR, response to comments, and the MMRP (see Task 10). We assume no new analyses will be required.

This scope of work assumes that up to 10 comment letters containing comments on the content of the CEQA document will be received. This includes three lengthy (over five pages) and/or substantive letters, that can be adequately responded to in a maximum of 80 professional staff hours. These assumptions are based on our prior experience with similar EIRs and our understanding of the litigious nature of CEQA review in the county. Comment letters that solely express support or opposition to the project would not count against the 10-letter estimate. The actual level of effort required to respond will depend on the length, detail, and sophistication of the comments, in addition to the number of letters received. We reserve the right to reevaluate the effort level and request a scope amendment upon close of the public comment period.

Deliverables

1. 1 electronic copy of Administrative Draft Final EIR (MS Word) Task 8 Screencheck Final EIR
Rincon will prepare a Screencheck Final EIR incorporating, where appropriate, edits/errata to the Draft EIR based on the response to comments for City staff review and confirmation followed by a Final EIR after incorporating comments from City staff.

Deliverables

1. 1 electronic copy of Screencheck Draft Final EIR (MS Word) Task 9 Final EIR
Deliverables

1. 1 electronic copy of Final EIR (Adobe Acrobat)

2. 15 hard copies of Final EIR (with Appendices on CD in back cover)

3. 15 CDs of Final EIR and Appendices (Adobe Acrobat)

4. 1 CD of Final EIR and Appendices to each State agency that commented on the Draft EIR (assumes no more than 4)
Task 10 Mitigation Monitoring and Reporting Program
Rincon will draft a mitigation monitoring and reporting program (MMRP) in a format that complies with City requirements. Essentially, this plan will take the form of a detailed table that describes:

1. Persons/agencies responsible for monitoring compliance with each condition

2. Timing when monitoring must occur
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3. Frequency of monitoring

4. Criteria to be used to determine compliance with conditions Rincon will submit the MMRP to City staff for review in digital format and the final version of the MMRP will be incorporated as an appendix to the Final EIR or as a separate document than can accompany the Final EIR.

Deliverables

1. 2 electronic copies of MMRP (MS Word and Adobe Acrobat)

2. 3 hard copies of MMRP
Task 11 Findings of Fact/Statement of Overriding Considerations Based on information provided in the EIR and by the city, Rincon will prepare the CEQA Findings of Fact and Statement of Overriding Considerations in accordance with 14 CCR Section 15093. These documents will be submitted in electronic format. The Statement of Overriding Considerations will be presented to City Council with the Final EIR to inform their review and approval of the annexation.

Deliverables

1. 1 electronic copy of Draft Findings of Fact/Statement of Overriding Considerations (MS Word)

2. 1 electronic copy of Findings of Fact/Statement of Overriding Considerations (MS Word) Task 12 Meeting Attendance
Rincon will attend three public hearings with the Planning Commission and City Council to consider the certification of the final EIR and adoption of the project. Rincon will prepare a presentation summarizing the findings of the findings of the EIR to present to the Planning Commission and/or City Council and the public to complement the City’s staff report. The Planning Commission will consider the comments made during the public hearings, and at the conclusion of the second hearing will make recommendations to the City Council regarding the Final EIR. The City Council will consider the Planning Commission's recommendations and the comments made at the public hearings. At the conclusion of the hearings, the City Council will determine whether to certify the Final EIR and adopt/approve the project.

Following approval of the EIR, Rincon will make any required modifications. Rincon will then provide the City with clean copies of the final approved documents as indicated in Tasks 9, 10 and 11.

Task 13 Project Management
Throughout the EIR process, Rincon will proactively identify issues, immediately bring those issues to the attention of City staff, identify potential solutions, and coordinate with City staff as to the best course of action. Rincon will participate in regular project management conference calls every other week with the project team in order to ensure that all tasks get completed on time to adhere to the strict schedule.

Rincon will use email communications and have telephone conversations with City staff, as needed, during the course of the project to ensure clear communication. Rincon will prepare monthly invoices 353
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Proposal for Watson Lane Annexation – CEQA Consultant Services

with status reports documenting the progress made each month on completing the project, and review and update the schedule when necessary.

We are confident the Rincon team will meet the needs of the City, and we welcome an opportunity to further discuss this proposal. We appreciate the opportunity to assist City of American Canyon with this project.

Sincerely,
Rincon Consultants, Inc.

Darcy Kremin, AICP
Director, Environmental Planning
Phone: 510-901-0168
Email: [email protected]
Contact for Clarification
Deanna Hansen
Executive Vice President
Phone: 213-279-2108, ext. 2056
Email: [email protected]
Principal-in-Charge
Attachments
Attachment 1 Standard Fee Schedule
Attachment 2 Budget
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Attachment 1
Standard Fee Schedule
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Rincon Consultants, Inc.

Effective January 1, 2022 Page 1
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* Hourly Rate Principal II $295
Director II $295
Principal I $280
Director I $280
Senior Supervisor II $245
Supervisor I $228
Senior Professional II $212
Senior Professional I $197
Professional IV $174
Professional III $161
Professional II $145
Professional I $128
Associate III $117
Associate II $102
Associate I $95
Senior GIS Specialist $160
GIS/CADD Specialist II $140
GIS/CADD Specialist I $125
Technical Editor $130
Project Accountant $110
Billing Specialist $95
Production Specialist $105
Clerical $95
*Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $375.

Reimbursable Expenses
Direct Cost Rates
Photocopies – Black and White $0.20 (single-sided) & $0.40 (double-sided) Photocopies – Color $1.50 (single-sided) & $3.00 (double-sided) Photocopies – 11 x 17 $0.50 (B&W) & $3.30 (color)
Oversized Maps $8.00/square foot
Digital Production $15/disc and $20/flash drive
Light-Duty and Passenger Vehicles* $88/day
4WD and Off-Road Vehicles* $140/day
* $0.65/mile for mileage over 50 and for all miles incurred in employee-owned vehicles.

Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 15%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges.

Annual Escalation. Standard rates subject to annual escalation. Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within ten (10) days from receipt or per the contractually required payment terms. 356
Rincon Consultants, Inc.

Effective January 1, 2022 Page 2
Equipment Day Rate
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment $155
Four Gas Monitor $133
Flame Ionization Detector $107
Photo Ionization Detector $80
Hand Auger Sampler $60
Water Level Indicator, DC Purge Pump $45
Natural Resources Field Equipment
UAS Drone $268
Spotting or Fiberoptic Scope $165
Pettersson Bat Ultrasound Detector/Recording Equipment $165 Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) $110 GPS (Sub‐meter Accuracy) $65
Infrared Sensor Digital Camera or Computer Field Equipment $55 Scent Station $22
Laser Rangefinder/Altitude $11
Pit‐fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $9 Mammal Trap, Large/Small $1.50/$0.50
Water and Marine Resources Equipment
Boat (26 ft. Radon or Similar) $600
Boat (20 ft. Boston Whaler or Similar) $335
Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH) with GPS $165 Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) $60 Refractometer (Salinity) or Turbidity Meter $37
Large Block Nets $110
Minnow Trap $95
Net, Hand/Large Seine $13/$55
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)
$110
Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24‐Hour Safety Phone)
$140
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope) $165
Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets)
$55
Underwater and Marine Sampling Gear (U/W Photo/Video Camera, Scuba Equipment (Tanks, BCD, Regulators, Wetsuits, etc.)
$55/diver
Marine Field Package (PFDs – Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides)
$55
Insurance, Hazard and Safety Fees
L&H Dive Insurance $55/diver
Level C Health and Safety $65 person
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Attachment 2
Budget
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Proposal for Watson Lane Annexation – CEQA Consultant Services 2-1
Budget
Rincon can complete the EIR for a cost not to exceed $329,580. We recommend including a 10% contingency ($32,958), to be released only upon City approval. The total budget with contingency will be $362,538. A breakdown of our cost by task is summarized in the table on the following page. All services would be provided on a time and expense reimbursement basis and will be billed in accordance with our standard fee schedule for professional services as outlined in Attachment 1 above.

Cost Estimate
19-08743 Amrcn Cy n, Paoli Loop Annex EIR Rate Hours Labor Budget Direct Expenses Total Budget
Task 1 Project Initiation 14.00 2,732.00 0.00 2,732.00
Kick off Meeting (virtual) 6.00 1,304.00 0.00 1,304.00
Site visit 8.00 1,428.00 0.00 1,428.00
Task 2 Review Existing Information Sources 16.00 3,138.00 0.00 3,138.00

16.00 3,138.00 0.00 3,138.00
Task 3 Prepare NOP 45.00 7,515.00 0.00 7,515.00
Admin Draft NOP 34.00 5,636.00 0.00 5,636.00
Final NOP and NOC 11.00 1,879.00 0.00 1,879.00
Task 4 Administrative Draft EIR 847.00 139,257.00 0.00 139,257.00 Executive Summary 33.00 5,093.00 0.00 5,093.00
Introduction & Environmental Setting 38.00 6,236.00 0.00 6,236.00 Project Description 34.00 5,636.00 0.00 5,636.00
Aesthetics 38.00 6,236.00 0.00 6,236.00
Agriculture & Forestry Resources 46.00 7,932.00 0.00 7,932.00 Air Quality 66.00 11,232.00 0.00 11,232.00
Biological Resources 92.00 16,608.00 0.00 16,608.00
Cultural Resources 102.00 16,028.00 0.00 16,028.00
Energy 26.00 4,228.00 0.00 4,228.00
Geology/Soils 33.00 5,283.00 0.00 5,283.00
Hazards and Hazardous Materials 33.00 5,283.00 0.00 5,283.00 Hydrology and Water Quality 33.00 5,283.00 0.00 5,283.00 Land Use and Planning 33.00 5,283.00 0.00 5,283.00
Noise 33.00 5,283.00 0.00 5,283.00
Population and Housing 33.00 5,283.00 0.00 5,283.00
Transportation (Rincon labor only) 14.00 2,244.00 0.00 2,244.00 Tribal Cultural Resources 19.00 3,311.00 0.00 3,311.00
Utilities and Service Systems 49.00 7,603.00 0.00 7,603.00 Wildfire 33.00 5,283.00 0.00 5,283.00
Alternatives 59.00 9,889.00 0.00 9,889.00
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Task 5. Screencheck Draft EIR 78.00 13,188.00 0.00 13,188.00

78.00 13,188.00 0.00 13,188.00
Task 6. Public Review Draft EIR 29.00 3,983.00 0.00 3,983.00

29.00 3,983.00 0.00 3,983.00
Task 7. Administrative Final EIR 158.00 27,030.00 0.00 27,030.00 158.00 27,030.00 0.00 27,030.00
Task 8. Screencheck Final EIR 21.00 3,143.00 0.00 3,143.00

21.00 3,143.00 0.00 3,143.00
Task 9. Final EIR 14.00 1,844.00 0.00 1,844.00

14.00 1,844.00 0.00 1,844.00
Task 10. MMRP 16.00 2,643.00 0.00 2,643.00

16.00 2,643.00 0.00 2,643.00
Task 11. Findings & NOD 22.00 3,758.00 0.00 3,758.00

22.00 3,758.00 0.00 3,758.00
Task 12. Meeting Attendance 84.00 19,800.00 0.00 19,800.00

84.00 19,800.00 0.00 19,800.00
Task 13. Project Management 102.00 18,510.00 0.00 18,510.00 102.00 18,510.00 0.00 18,510.00
Reimbursable Expense 0.00 0.00 83,039.00 83,039.00

0.00 0.00 83,039.00 83,039.00
Project Total 1,446.00 246,541.00 83,039.00 329,580.00
Direct Expenses Summary Amount
Printing & Production 4,000.00
Record Search 2,300.00
Travel - Mileage 195.00
Traffic Engineering Subconsultant 76,544.00
Direct Expenses Subtotal 83,039.00
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13 EXHIBIT B

PAYMENT AND SCHEDULE OF PAYMENTS

1. TOTAL COMPENSATION
City shall compensate Contractor for the satisfactory performance of the work described in this Agreement to not exceed the amount of three hundred sixty-two thousand, five hundred thirty-eight dollars ($362,538).

2. Contractor shall submit an itemized statement to City on a City approved form for its services performed, which shall include documentation setting forth in detail a description of the services rendered, and the hours of service, if appropriate. City shall compensate Contractor the amount of such billing within thirty (30) days receipt of same.

3. There shall be no right to reimbursement of expenses incurred by Contractor except as specified in Exhibit A to this Agreement.
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14 EXHIBIT C

INSURANCE REQUIREMENTS
Please refer to the insurance requirements listed below. Those that have an “X” indicated in the space before the requirement apply to Contractor’s or Consultant’s Agreement.

Commercial General Liability (CGL):
___ Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Contractor’s general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, attorneys, and agents shall be additional insureds under such policies. For construction contracts, an endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required. _X__ Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Contractor’s general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, attorneys and agents shall be additional insureds under such policies. For construction contracts, an endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required. ___ Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than five million dollars ($5,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Contractor’s general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, attorneys, and agents shall be additional insureds under such policies. For construction contracts, an endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required. 362
15 Commercial General Liability (CGL) - Completed Operations Coverage ___ Contractor shall maintain and provide completed operations coverage and to the additional insured using ISO form CG 20 37. Contractor shall maintain insurance as required by this Agreement to the fullest amount allowed by law and shall maintain insurance for a minimum of five (5) years following the completion of this project. In the event Contractor fails to obtain or maintain completed operations coverage as required by this Agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by Contractor.

Automobile Liability:
_X__ Contractor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than one million dollars ($1,000,000) per accident. If Contractor owns no vehicles, this requirement may be met through a non-owned auto endorsement to the CGL policy. ___ Contractor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than five million dollars ($5,000,000) per accident. If Contractor owns no vehicles, this requirement may be met through a non-owned auto endorsement to the CGL policy. ___ Garage keepers’ extra liability endorsement to extend coverage to all vehicles in the care, custody and control of the Contractor or Consultant, regardless of where the vehicles are kept or driven.

Professional Liability (Errors and Omissions):
_X_ Contractor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Contractor agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
___ Contractor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of two million dollars ($2,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Contractor agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
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16 Workers’ Compensation Insurance:

Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000).

Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

The Contractor or Consultant makes the following certification, required by section 1861 of the California Labor Code:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. __________________________________
Contractor/Consultant Signature
Builder’s Risk (Course of Construction):

Builder’s Risk (Course of Construction Insurance) (applicable to Construction Contracts only) ___ Contractor shall provide Builders Risk Insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

Upon commencement of construction and with approval of City, Contractor shall obtain and maintain Builder’s Risk/Course of Construction insurance. Policy shall be provided for replacement value on an "all-risk" basis. The City shall be named as Loss Payee on the policy and there shall be no coinsurance penalty provision in any such policy. Policy must include: (1) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures, and all other properties constituting a part of the project; (2) coverage with limits sufficient to insure the full replacement value of any property or equipment stored either on or off the project site. Such insurance shall be on a form acceptable to City to ensure adequacy of terms and limits. Contractor shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to City.

Surety Bonds:

Contractor shall provide the following Surety Bonds:
____ Bid Bond
____ Performance Bond
____ Payment Bond
____ Warrantee Bond
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17 The Payment Bond and Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Warrantee Bond is not necessary. If the warranty period specified in the contracts is for longer than one (1) year a Warrantee Bond equal to ten percent (10%) of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

Contractor’s or Consultant’s Pollution Legal Liability:
___ Pollution Coverage shall be provided on a Contractors Pollution Liability form or other form acceptable to City providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than two million dollars ($2,000,000) per claim. All activities contemplated in this agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.

Specific Insurance Provisions
Insurance Limits:

The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract or agreement) before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

If the Contractor or Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor or Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Notice of Cancellation, Suspension or Otherwise Voiding Policies:

Each insurance policy required above shall contain, or be endorsed to contain that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except with thirty (30) days’ prior written notice by certified mail, return receipt requested to the City.

Waiver of Subrogation:

Contractor or Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor or Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Contractor or Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision 365
18 applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions (“SIR”):

Any deductibles or self-insured retentions above $25,000 must be declared to and approved by City. The City may require the Contractor or Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected and appointed officials, officers, attorneys, agents, and employees; or (2) the Contractor or Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

All SIRs must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall be endorsed to provide that the SIR may be satisfied by either the named insured or the City.

City reserves the right to obtain a full-certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII, unless otherwise acceptable to City.

Claims Made Policies: (note - should be applicable only to professional liability, see below)

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the contract effective date, the Contractor or Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

4. A copy of the claims reporting requirements must be submitted to the City for review.
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19 5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability Policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability Policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Subcontractors:

Contractor or Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

Subcontractor agrees to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement and any other contract documents. Subcontractor further agrees to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the City indemnity and insurance provisions will be furnished to the subcontractor upon request.

Verification of Coverage:

Contractor or Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor or Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

Failure to Comply:

Each insurance policy required above shall contain or be endorsed to contain that any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officials, officers, attorneys, agents, and employees.

Applicability of Coverage:

Each insurance policy required above shall contain or be endorsed to contain that the Contractor’s or Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 367
20 EXHIBIT D

FACILITIES AND EQUIPMENT
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Contractor’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility which may involve incurring any direct expense, including, but not limiting the generality of this exclusion, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Contractor shall not use such services, premises, facilities, supplies or equipment for any purpose other than in the performance of Contractor's obligations under this Agreement.
368
American Canyon
Printed On: 6/16/2022
Disclaimer: This map w as preparedfor informational
purposes only. No liability is assumed for the
accuracy of the data delineated hereon.

Watson Lane Annexation
Affected Territory
[ 0 0.1 0.2 0.4
mi
Legend
Cities
American
Canyon
County
Boundary
County of Napa | ITS Dept
369

CITY COUNCIL AGENDA
JUNE 21, 2022

STAFF REPORT

BUSINESS
ITEM NUMBER: 21.

TITLE
Authorize the City Manager to Award a Construc)on Contract to the Lowest Responsible and Responsive Bidder for the Recycled Water System Expansion Project (RW17-0100)

RECOMMENDATION
Adopt the following Resolu)ons taking ac)ons in conjunc)on with the Recycled Water System Expansion Project:

1. Authorizing a short-term, inter-fund loan from Fund 510 Water Ops in the amount of $2,030,000, 2) amending the FY 2021-22 Capital Budget and increasing the Project Budget, 3) authorizing the City Manager to award a construc)on contract to to the lowest responsible and responsive bidder in an amount not to exceed the Project Budget, and 4) authorizing the Public Works Director to approve and execute Contract Change Orders in an aggregate amount not to exceed the Project Budget in conjunc)on with the Recycled Water System Expansion Project (RW17-0100).

2. Authorizing the City Manager to apply for American Rescue Plan Act (ARPA) Funds through Napa County, including accep)ng and execu)ng associated agreements in conjunc)on with the Recycled Water System Expansion Project (RW17-0100)

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
As California con)nues to experience a statewide drought, the City is pursuing means to expand the beneficial use of recycled water in its service area to reduce demands on potable supplies. As part of this effort, in 2017, the City joined the North Bay Water Reuse Authority to par)cipate in the North Bay Water Reuse Program Phase 2 (Reso 2017-16). The program helped iden)fy and priori)ze various improvements to the City's recycled water system, and provided access to grant funds under Title XVI of the Federal Bureau of Reclama)on. The improvements themselves were based on scope iden)fied in the City's Recycled Water Master Plan (2016). As a result of the study that the program performed, the various improvements within the City were grouped under the following three categories: 1) American Canyon Water Reclama)on Facility (WRF) Upgrade, 2) Recycled Water Distribution System Expansion 1, and 3) Recycled Water Distribution System Expansion 2. 370
Currently, the FY21-22 CIP includes two recycled water projects: RW3 Benton Way (RW17-0100), and RW2 Spikerush (RW21-0100). The an)cipated schedule was to complete both projects by the end of FY22-23. In light of current drought condi)ons and dire forecasts, staff was directed to accelerate delivery of the aforemen)oned projects. Staff was further directed to deliver addi)onal improvements, including RW8 Lombard-Hess, and RW1 Devlin-Tower. All of these improvements are a portion of the work scoped within Recycled Water Distribution System Expansion 1 and 2, above.

Based on the above, staff has rescoped RW17-0100, renaming it to the Recycled Water System Expansion Project (RW17-0100), and combining the above into a single project and associated bid package. The Project will construct approximately 11,600 LF total of new recycled water mains (350 LF of 2” main; 3,900 LF of 6” main; 2,443 LF of 8” main; and 5,250 LF of 12” main) and includes the conversion of exis)ng services from the domes)c water system to the new recycled water system.

Loca)ons of work within the City include Benton Way and Community Park 2, Spikerush Circle and Community Park 1, and Lombard Road and Hess Drive. Loca)ons of work within the City’s water distribu)on area in unincorporated Napa County include Devlin Road (South Kelly Road to Tower Road), and Tower Road.

The Project is an)cipated to provide an annual offset of 69 acre-feet in potable water use (including 37 acre-feet used This includes 37 acre-feet of potable water offset in the County at 14 industrial businesses, including the Napa Recycling and Compost Facility.

The City solicited compe))ve bids for the Project on May 17, 2022. The Engineer’s Es)mate was $2,402,200. Bids were opened on June 14, 2022, and being evaluated by staff to determine the lowest responsible and responsive bidder. Subsequently, based on their evalua)on, staff will provide a recommendation to the City Manager as to the award of the construction contract.

If awarded, construc)on is scheduled to begin in July and should be completed by the end of summer/early fall.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
The FY 2021-22 Capital Budget currently provides for the following Project Budgets:

1. RW17-0100 (RW3 Benton): $570,400 ($427,500 Fund 270 ZWF and $142,900 Fund 230 NBWRA Grant)

2. RW21-0100 (RW2 Spikerush Circle): $250,000 (Fund 270 ZWF) Staff proposes that these two projects and their associated funds be merged under the revised RW17-0100 Project. This would provide for a budget of $820,400.

The addition of Lombard-Hess has an estimated cost of $541,800, while the addition of Devlin-Tower 371
has an es)mated cost of $1,380,800. Adding these two new loca)ons to the project scope brings the project costs to an estimated $2,762,200.

This amount includes Construc)on (per the Engineer's Es)mate), Materials Tes)ng Services, and Construc)on Management & Inspec)on Services. Budge)ng for 20% Construc)on Con)ngency brings the proposed Project Budget to $3,242,200, as shown below.

Item Description Amount
Construction Contract
(Engineer's Estimate)
$2,402,200
Construction Contingency $480,000
Materials Testing $120,000
Construction Management &
Inspection
$240,000
TOTAL $3,242,200
To meet the $2,421,800 funding gap, staff proposes to amend the FY21-22 CIP, and increase the Project Budget via the following:

1. Appropriate $127,800 of available funds from Fund 270 ZWF

2. Appropriate $264,548 of available allocation from Fund 230 NBWRA Grant

3. Appropriate $2,030,000 via inter-fund loan at the LAIF rate from Fund 510 Water Ops, which will be paid back on a ten-year term as follows:

1. For the expansion work in Devlin-Tower ($1,657,000 total cost), which will bring recycled water service to users located in unincorporated Napa County, the City is pursuing a funding partnership with the County to obtain ARPA funds that the County has made available compe))vely. The City is reques)ng an alloca)on of $1,500,000 of these funds, which is approximately 92% of the Devlin-Tower estimate.

2. For the expansion work in Lombard-Hess, the City has condi)oned the Oat Hill Development Project to deliver the recycled water improvements in that area. The City and Developer are working coopera)vely to produce an agreement whereby the City will deliver the Developer-required improvements via the Project at the Developer's cost. The improvements are estimated at $635,800.

Lastly, an addi)onal item, perhaps worthy of note, is that the City is projec)ng Zero Water Footprint revenues in the amount of $600,000 for FY22-23.

Given the above, staff recommends the Capital Budget be amended and increased with the following appropriations:

Budget Line Item Name Amount
370-85-450-48310
Fund 370 Zero Water
Footprint
$127,800
372
230-85-450-48310
Fund 230 North Bay Water
Reuse Authority State
Grant
$264,548
510-85-450-48310
Transfer Cap Projs Fund -
Gen Gov
$2,030,000
and that the Project Budget be amended as follows:

Source Current Amount New Amount
Fund 270 Zero Water Footprint $677,500 $805,300
Fund 230 North Bay Water
Reuse Authority
$142,900 $407,448
Fund 510 Water Operations $0 $2,030,000
TOTAL $820,400 $3,242,748

ENVIRONMENTAL REVIEW
An Environmental Impact Report/Statement was prepared for this project (SCH# 2017072051) pursuant to the provisions of CEQA. Mi)ga)on measures were made a condi)on of the approval of the project. A mi)ga)on monitoring and repor)ng program, and statement of overriding considera)ons was adopted for this project (Resolu)on 2018-137). A No)ce of Determina)on was filed for the project on December 19, 2018.

ATTACHMENTS:

1. Resolution - Award Contract RW Expansion (RW17-0100)

2. Resolution - County ARPA Application
373
RESOLUTION NO. 2022-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON 1) AUTHORIZING AN INTERFUND LOAN FROM FUND 510 WATER OPS IN THE AMOUNT OF $2,030,000, 2) AMENDING THE FY2021- 22 CAPITAL BUDGET AND INCREASING PROJECT BUDGET, 3) AUTHORIZING THE CITY MANAGER TO

AWARD A CONSTRUCTION CONTRACT TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IN AN AMOUNT NOT TO EXCEED THE PROJECT BUDGET, AND 4) AUTHORIZING THE PUBLIC WORKS

DIRECTOR TO APPROVE AND EXECUTE CONTRACT CHANGE ORDERS IN AN AGGREGATE AMOUNT NOT

TO EXCEED THE PROJECT BUDGET IN CONJUNCTION WITH THE RECYCLED WATER SYSTEM EXPANSION PROJECT (RW17-0100)
WHEREAS, the prolonged and ongoing State-wide drought conditions necessitates that the City take significant measures to reduce demands on potable water supplies; and WHEREAS, the expansion of the City’s recycled water distribution system is a means to reduce demands on its potable water supplies while still delivering needed service; and WHEREAS, the current FY21-22 CIP includes two recycled water projects, RW3 Benton Way (RW17-0100) and RW2 Spikerush (RW21-0100), which are anticipated to be completed by the end of FY22-23; and WHEREAS, the two projects are projected to provide for a potable water demand offset of 26 AFY; and WHEREAS, staff was directed to accelerate delivery of the aforementioned projects, and to deliver additional improvements, including RW8 Lombard-Hess, and RW1 Devlin-Tower; and WHEREAS, the increased scope is projected to yield an additional 16 AFY of potable water demand offset based on irrigation use, and which does not include further offsets that may be gained from conversions to manufacturing and/or maintenance related uses of potable water (estimated at 27 AFY); and WHEREAS, RW3 Benton Way (RW17-0100) has been renamed to Recycled Water System Expansion Project (RW17-0100) (Project), and rescoped to include the above into a single project and associated bid package; and
WHEREAS, the Project consists of approximately 11,600 LF total of new recycled water mains (350 LF of 2” main; 3,900 LF of 6” main; 2,443 LF of 8” main; and 5,250 LF of 12” main) and includes the conversion of existing services from the domestic water system to the new recycled water system; and WHEREAS, locations of work within the City include Benton Way and Community Park 2, Spikerush Circle and Community Park 1, and Lombard Road and Hess Drive, and locations of work within the City’s water distribution area in unincorporated Napa County include Devlin Road (South Kelly Road to Tower Road), and Tower Road; and
WHEREAS, the City solicited competitive bids for the Project on May 17, 2022, and were opened on June 14, 2022; and
WHEREAS, staff will review the bid proposals to determine the lowest responsible and responsive bidder, and provide a recommendation to the City Manager as to award of the construction contract; and 374
2 WHEREAS, the Engineer’s Estimate for Construction of the Project is $2,402,200, and the estimated Project Budget is $3,242,200; and
WHEREAS, additional funds are available for appropriation from Fund 270 Zero Water Footprint, and Fund 230 NBWRA Grant; and
WHEREAS, there are sufficient funds in Fund 510 Water Ops to provide for a ten-year term inter-fund loan in the amount of $2,030,000; and
WHEREAS, the inter-fund loan is to be paid back through revenues received from Zero Water Footprint Fund 270, recycled water rate revenues, potential Napa County American Rescue Plan Act grant funds in the amount of $1,500,000, as well as Developer-reimbursement from the Oat Hill Project in the amount of $635,800.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of American Canyon hereby authorizes a ten-year term inter-fund loan from Fund 510 Water Ops in the amount of $2,030,000; and NOW, THEREFORE, BE IT FURTHER RESOLVED that due to the additional improvements and significant increase in project scope, the City Council of the City of American Canyon hereby amends the FY 2021-22 Capital Budget as follows; and
Budget Line Item Name Amount
370-85-450-48310 Fund 370 Zero Water Footprint $127,800 230-85-450-48310 Fund 230 North Bay Water Reuse Authority $264,548 510-85-450-48310 Transfer Cap Projs Fund - Gen Gov $2,030,000 NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby amends the Project Budget for the Recycled Water System Expansion Project as follows; and Source Current Amount New Amount
Fund 270 Zero Water Footprint $677,500 $805,300
Fund 230 North Bay Water Reuse Authority $142,900 $407,448 Fund 510 Water Operations $0 $2,030,000
Total $820,400 $3,242,748
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby authorizes the City Manager to award a construction contract to the lowest responsible and responsive bidder in an amount not to exceed the Project Budget; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of American Canyon hereby authorizes the Public Works Director to approve and execute Contract Change Orders in an aggregate amount not to exceed the Project Budget in conjunction with the Recycled Water System Expansion Project (RW17-0100).
375
3 PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of June, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 376
RESOLUTION NO. 2022-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON AUTHORIZING THE CITY

MANAGER TO APPLY FOR AMERICAN RESCUE PLAN ACT (ARPA) FUNDS THROUGH NAPA COUNTY,

INCLUDING ACCEPTING AND EXECUTING ASSOCIATED AGREEMENTS IN CONJUNCTION WITH THE RECYCLED WATER SYSTEM EXPANSION PROJECT (RW17-0100)
WHEREAS, like Napa County (County), the City of American Canyon (City) is a contractor on the California State Water Project (SWP), and is seeking to reduce dependence on a non-local, overallocated source of water – the Sacramento–San Joaquin River Delta; and
WHEREAS, the City and County are participating agencies of the North Bay Water Reuse Authority’s (NBWRA) Phase 2 Program which is a regional initiative aimed at increasing the North Bay’s water supply reliability and resiliency with recycled water; and
WHEREAS, the City has been in a Stage 2 Drought Emergency since July 2021 and is planning to implement a portion of its Phase 1 Recycled Water Distribution System Expansion, which is scoped in the NBWRA Phase 2 Program, to offset potable water demand; and
WHEREAS, all potable water customers are subject to a 20% reduction in water use during the Stage 2 Drought Emergency; and
WHEREAS, the corresponding City project, known as the Recycled Water System Expansion Project (RW17-0100) (Project) is anticipated to provide an annual benefit of 69 acre-feet in potable water use offset (including 37 acre-feet used in the County); and WHEREAS, the 37 acre-feet of potable water used in the County equates to 16 County industrial businesses subject to a 20% potable water reduction that would benefit from the Project including the Napa Recycling and Compost Facility; and
WHEREAS, the Project was identified in the Napa Valley Drought Contingency Plan as one of the projects that would help to strengthen Napa Valley’s long-term water supply reliability and drought resilience; and WHEREAS, the Project would increase seasonal supply flexibility by increasing the availability of recycled water in the high demand summer periods; and
WHEREAS, the entire Project consists of approximately 11,600 LF total of new recycled water mains (350 LF of 2” main; 3,900 LF of 6” main; 2,443 LF of 8” main; and 5,250 LF of 12” main) and includes the conversion of existing services from the domestic water system to the new recycled water system; and WHEREAS, the Engineer’s Estimate for Construction of the Project is $2,402,200, and the estimated Project Budget is $3,242,200; and
WHEREAS, there is a funding shortfall of approximately $2 million that staff recommends be funded in the short-term with an inter-fund loan; and
377
2 WHEREAS, the Project improvements serving the industrial areas on Devlin Road and Tower Road in Unincorporated Napa County have an estimated cost of $1.6 million; and WHEREAS, the County has potentially unallocated American Rescue Plan Act (ARPA) funding available for infrastructure projects; and
WHEREAS, staff is proposing to apply for County ARPA funding to complete the portion of the Project that serves County customers and reduce the amount of the inter-fund loan by the awarded amount.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon authorizes the City Manager to apply American Rescue Plan Act (ARPA) funds via Napa County, including accepting and executing associated agreements in conjunction with the Recycled Water System Expansion Project (RW17-0100).

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 21st day of June, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Leon Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 378
City Council Committee Report
Submitted
by: * Councilmember Mark Joseph
Council
Meeting
Date:
06/21/2022
Event
Date: 2022-06-15
Event
Type
Committee Report
Event Title:* Napa Valley Transportation Authority (NVTA) Event Report: We received updates on the various major projects that NVTA is lead agency, including the SR29 project in American Canyon.  We are moving into the environmental review phase, and we could see a finished project as early as 2025, if funds can be secured.  It is certainly a priority for this community.  I attached the PowerPoint presentation.  We also received an update on the Napa Valley Vine Trail--see the attached file.

The other item relates to appointing a new Chair and Vice-Chair.  Liz Alessio from Napa City was the Vice-Chair, so she logically assumed the Chair.  I am proud to announce that I was appointed as Vice-Chair!  Part of the basis for that decision was the recognition that American Canyon (and the South County, in general) is going to be the focal point for the next few years, and having someone representing American Canyon in a leadership role makes sense.  I am both honored and looking forward to serving.  I hope to play a role in getting our parallel road strategy a reality.

File/Photo Upload Project Updates June 2022.pdf 4.67MB
2022 Napa Valley Vine Trail Update NVTA 6 15 22 (1).pdf 2.17MB Max file size for all uploads is 10 MB
Event
Date: 2022-06-02
Event
Type
Committee Report
Event Title:* Climate Action Committee
Event Report: We met to begin the review of a draft Climate Action Plan, but much of the discussion focused on the pros and cons of a Countywide Climate Action Plan.  This is a proposal being considered by the Napa County Climate Action Committee.  There are several advantages pursuing this strategy:  it should be less expensive than 6 individual plans; it encourages a more regional approach to Climate Change; we can continue to move forward on specific actions, such as EV Charging Stations or solar installations, while we work on the plan; and lastly, our Ad hoc committee can continue to focus on specific actions and metrics, and not worry about going through the process of a formal Plan, with all the environmental review associated with that effort.

File/Photo Upload Max file size for all uploads is 10 MB Event
Date:

Event
Type
Community Event
Event Title:* Community Events and Activities
Event Report: A lot of big community events in the last two weeks! 379
Meet Me in the Street is back!  Very happy to see a big crowd--clearly, this is the right location and the right frequency (monthly), not to mention the food trucks and the variety of activities.  I was focused on helping with the Key Club and Arts Foundation, but did get a chance to wander a little.  Very exciting.  Next month, the Arts Foundation is providing a lot of the entertainment, with a traditional Mexican Band, serenading Mariachi Band, and a presentation by the Vallejo Folklorico dance group.

Music at the Plaza--First, there was Friday Night at the Plaza.  Now it's Music at the Plaza.  The Arts Foundation is hosting a band for a once a month event (first Friday in June-Sept.), and there will be vendors and refreshments for sale.  A lot of dancing is also an option.  Our June session was colder than normal, and it was a good test run.  Get ready for "Get With It" Band on Friday, July 1.

Juneteenth:  I am working closely with Brenda Knight (as Secretary/Treasurer for the Arts Foundation)--we are getting ready for the first real Juneteenth Celebration in Napa.  We're also planning an Arts & Music Event at the High School in October, our annual Pumpkin Path project is scheduled for Saturday, October 1, and hopefully a rejuvenated Holiday Boutique/Art Extravaganza in November.

ACMS Graduation Ceremonies:  Mayor Garcia, Council member Washington and I were present at the ceremony, along with our representatives from NVUSD and Napa County Office of Education.  The program went very smoothly (except for popping balloons), and it's great to see the enthusiasm and resiliency our students show.

Napa County Democratic Central Committee:  Met online for the monthly meeting.  Reviewed our current efforts and heard from other elected officials on current activities.

File/Photo Upload Max file size for all uploads is 10 MB Event
Date:

Event
Type
Other
Event Title:* City Events and Activities
Event Report: Key Performance Indicators (KPI):  Council member Washington and I met with staff to talk about KPI's.

The consensus was that we should link KPI's to functional departments/divisions, rather than our 10-year old goals; and that the KPI's should help us understand and assess the quality and efficacy of our services, as well as monitor progress on projects and studies.  We are looking forward to a revised set of metrics in August.

Fire District Master Plan:  Met with the District's consultant who is updating our master plan.  Basically, he walked me through a SWOT analysis (Strengths, Weaknesses, Opportunities and Threats).  I offered my perspectives, but what I really appreciated was his observations about LAFCO.  In Napa, there is a concern about the boundaries of the City and the Fire District being too similar, resulting in an organizational suggestion that we merge.  The consultant was surprised by this concern and noted he has never heard of this in any other County he has worked in.  Another variation on a theme that in Napa, Agriculture is more important than State laws relating to orderly development! File/Photo Upload Max file size for all uploads is 10 MB 380
Project Updates JUNE 15, 2022
381
Vine Trail -St. Helena to Calistoga
Milestones
 Contracts signed with Ghilloti Construction, Park Engineering (Construction Manager), RSA+ and Sequoia (Biological and Archaeological Monitoring) Issues/Risks
 Re-alignment across CalFire property tentative agreement in place, redesign crossing at Caltrans for review with comments due on 6/15  Project Coordination – PG&E and AT&T utility work and Caltrans Paving Project
 County Flood Control Permit – Napa County drafting a conditional no-rise permit based up the no-rise modeling work done by NVTA contractor ESA.

Project Manager: Rebecca Schenck
382
Vine Trail -St. Helena to Calistoga CON Budget
Funding Source CON CON SUP
ATP $6,106
NVVTC $964
TDA-3 $140
Ridge Trail $125
OBAG 2 $2,917
TFCA $217
Additional TDA $2,000
County STIP
Swap
$1,698 $302
Total $13,203 $1,266
Expenses CON CON SUP
Construction $13,203
Con. Mgmt. 770
Monitoring and
Mitigation 100
Native American
Monitoring 60
Design Services
during Con. 297
No Rise Permit 39
Estimated Costs $13,203 1,266
Budget, ($’000) Secured Funding, ($’000)
383
Vine Bus Maintenance Facility
The project located on Sheehy Court replaces the current outdated facility on Jackson Street with a new modern 6 bus bay maintenance facility and operations center and bus wash. The new facility will accommodate NVTA’s new electric bus fleet transition.

Project start date: January 2022
Date of completion: August 2023
Phase Actual Costs to
Date ($1,000s)
Pre-construction $ 2,887
Construction $29,585
Budgeted
Costs ($1,000s)
$ 4,903
$35,747
Project Manager: Kate Miller
Fund Source Amount
($1,000s)
TIFIA $19,917
Federal 5,328
State 1,184
Local - Transportation Development Act 14,221 384
Vine Bus Maintenance Facility
Change Orders - Alten Construction
Change Orders – Other Pending Contracts
• Communications and Audio/Video Systems
• Solar Array
Item Cost Status
Security Cameras $ 13,853 Approved
Soil disking 14,000 Approved
Plumbing design changes 46,941 Approved
Drive-through bay door 45,331 Pending
Structural beam changes 22,000 Pending
Electrical design changes 44,893 Pending
Electrical design changes 6,269 Pending
Driveway Expansion TBD Pending
Total To Date $ 193,287
385
Vine Bus Maintenance Facility
Project Progress
$s Expended, $29,585 ,
81%
$s Expended, $7,111 ,
19%
Labor Days, 396, 79%
Labor Days, 106, 21%
Contract Total Expended to Date
Potential risks include construction supply chain challenges, labor shortages, and PG&E delays. The former has been successfully mitigated by contractor storing supplies. Labor shortages have not occurred so far.
386
Imola Ave. Park & Ride Improvements

MILESTONES
 Construction Started Jan. 10 2022
 90% complete
 Ahead of schedule

ISSUES/CONCERNS
 PG&E Infrastructure upgrade
 Supply chain- irrigation, lighting,
bus shelter

SCHEDULE
 Construction complete - July 2022
 Vine service to the Park and Ride –
August 2022
Project Manager: Alberto Esqueda
387
Imola Ave. Park & Ride Improvements
Funding Source PAED CON Total
TFCA $201 $236 $437
CMA/STP $300 $300
FTA $507 $507
Lifeline Cycle 5 $455 $455
Sub-HIP $300 $300
Low Carbon Transit
Operations Program
(LCTOP)
$1,052 $1,052
TDA $249 $249
Total Project Costs $501 $2,799 $3,300
Funding in $1,000s
388
Imola Ave. Park & Ride Improvements
Contract amount Amount Paid Percentage
Paid
$2,285,889.39 $1,844,077.64 81%
Change Orders Amount Percentage
Paid
Traffic Safety $50,0000 40%
French Drain $27,000 100%
Electrical
Modifications
$170,000 100%
Irrigation $35,000 0%
Excavation overrun $48,000 47%
Hot Mix Asphalt
overrun
$29,000 100%
Lane Striping
Modifications
$10,000 0%
389
Soscol Junction Project
 Construction Cost - $37.7 million
 Construction Support - $5.7 million
 Percent Complete – 0%
 Budget Expended – 0%
 Change Orders/Risks –
 Roadway traffic impacts, phasing and closures
 Environmental mitigations and unknowns – nesting
birds, cultural artifacts, weather/wildfires
 Materials costs and availability
Soscol Junction Schedule:
◦ Construction Contract Award – April 2022
◦ Groundbreaking – June 22, 2022
◦ Construction – June 2022 - October 2024
STATUS Project Manager: Danielle Schmitz
390
SR 29 American Canyon Multimodal Improvements
Operational and intersection improvements and the
addition of multimodal facilities along SR 29 between
Napa Junction Road and American Canyon Road.

Cost:

Pre-construction - $20 million
Construction - $55 million
Potential Funding Opportunities:

Environmental/Design funding – OBAG 3
State funds – SB 1 funds – SCCP/LPP/ATP
Federal funds – RAISE, Safe Streets for All
Regional funds – RM 3
Tentative Timeline (pending funding):
summer 2022 – PID approval
2023-24 – Environmental/Design
2024 – Right-of-way
2024-25 – Construction
Project Manager: Danielle Schmitz
391
Napa Valley Forward - SR 29 Intersection Improvements
Traffic Signal Control Roundabouts
Intersection improvements including
roundabouts and/traffic calming for all
modes.

Intersections include SR 29 at:
• Rutherford Rd
• Oakville Cross Rd
• Madison Ave
Project Cost
Pre-construction - $5.5 million
Construction - $18 million
Risks: Right of way approval,
environmental mitigation/unknowns and
costs
Potential Funding Opportunities:

Federal Grants – RAISE
State Funds – LPP
Regional Funds – MTC Bay Area Forward
Fall 2022 Winter 2023 Fall 2023 Summer 2024
Project Approval
& Environmental
ROW Clearance Final Design Construction
Project Managers: Danielle Schmitz and Kate Miller
392
Imola Corridor Complete Streets Improvements
The Imola Corridor Complete
Streets Project proposes several
multimodal and safety
improvements along Imola Avenue
from Foster Rd. in the City of Napa
to Fourth Avenue in
unincorporated Napa County.

Cost:

Pre-construction: $3.5 million
Construction: $17.5 million
Potential funding sources:

Local – Measure T, Local funds
State – SHOPP, ATP, HSIP
Federal – Safe Streets for All
Project Manager: Diana Meehan
393
Imola Corridor Complete Streets Improvements
Milestones:
• Complete Streets Corridor Improvement Plan-Completed October 2020 • Caltrans secured SHOPP Complete Streets Reserve Funding for central segment improvements-January 2021 • NVTA to submit ATP Grant for east and west segments/gap closure June 2022 Potential Issues:
• Requires cooperation and easements from Napa State Hospital and the Department of General Services • Right-of-way constraints along the east segment
• Unknown environmental and cultural mitigations
394
15 SR 37 Sears Point to Mare Island Improvement Project (Interim Project)
Key Milestones
- Draft EIR: January 2022
- Final EIR: Summer 2022
- Design: 2022 - 2024
- Construction: 2025 –
2026
Next Step
- Secure Funding to
Advance Design: $20M
This project will add an HOV
lane to improve traffic flow
and peak travel times,
increase vehicle occupancy,
and making transit viable on
the SR 37 corridor.

Cost:

Pre-construction - $51 million
Construction - $378 million
Potential Funding Sources:

Regional Measure 3, Bay Bridge Forward, Tolls
State SB 1 – SCCP, TCEP
Federal Funds – Rural Transportation Program,
RAISE, PROTECT (resiliency funding)
Project Managers: Danielle Schmitz and Kate Miller
395
SR 37 Corridor – Ultimate Project
Reconstruction Options
Deliver in 15-20
Years
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1 0
Calistoga, California
Vallejo Ferry Terminal
The Mission of the Coalition is to
physically, artistically and culturally
connect the Napa Valley with a safe, and
beautiful walking and biking trail.

A 47-mile Safe & Scenic Trail
for All Seasons & for Good Reasons
1 FOUNDERS
28 organizations representing
Hospitality & tourism
agriculture,
land conservation,
transportation,
environment,
education,
arts,
health and
public safety
28 Member Coalition
0 1
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2 2

PILLARS OF THE VINE TRAIL
Transportation
Environment
Safety
Economic Benefits
Health Benefits
Cultural & Community Connections
3 St. HelenaCalistoga
– NVTA Managed
– 8 miles – Bid Awarded 3/16
– Construction
begins north to
south
– Notice to Proceed
to start June 20th
2 3
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3 4 M A T C H L I N E - S E E B E L O W

M A T C H L I N E - S E E A B O V E
+
1980
est. 1515 FOURTH STREET NAPA, CALIF. 94559 OFFICE www.RSAcivil.com | 252.3301 707 | +

NAPA VALLEY VINE TRAIL
ST. HELENA TO CALISTOGA NAPA COUNTY, CALIFORNIA
NOT TO SCALE REVISED PATH ALIGNMENT 3/19
5 Vallejo –
American Canyon
– City of Vallejo Managed with
Solano Transportation Authority – 5 miles – Majority in Caltrans ROW – Delays for environmental Review
– Open for Bids projected for late
summer 2022
4 5
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4 Oakville – Rutherford
– St Helena
6 – 10.2 miles – Napa County – City of St Helena
– $14-16 Million
– CTC/MTC Active Transportation Grant
$15M
– $5M County – $5M Vine Trail – $4M Federal Community Projects’ Grant 7 Visit Napa Valley Sign
Working with Napa Valley
Vintners on relocation of the
iconic, historic sign to private
property location
Eliminates tourists crossing
HWY29 and railroad tracks
Provides safe short-term
parking for a selfie
6 7
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5 American Canyon –
Carneros
 Ribbon Cutting Devlin Rd to
Green Island
 Watson Ranch developer
projects connection by the end
of the year
 RSA study on Sanitation
District route along NVTA's
Maintenance Facility
8 9
Proposed Vine
Trail Design along
Napa County
Sanitation District
and the NVTA's
Maintenance
Facility
8 9
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6 2025 Vision
10 • $29 million to build the Yountville St Helena Section • $50-An-Acre to raise $2.5 Million
• Adopt-A-Trail will cover 100% of maintenance
$50 AN ACRE
 45,000 acres of producing
vines in Napa County
 5-year gift program to raise $2.5M for final trail
development and ongoing
environmental education.
11 10
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7 ADOPT A TRAIL
 $15,000 a mile for
maintenance
 Mile Market Recognition
12 NAPA VALLEY VINE TRAIL MEMBERSHIP
 $47 annual
donation
 Receive
membership
benefits from
participating
partners
 600 members
13 12
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8 The Napa Valley Vine
Trail provides safe
rest areas, bike repair
and regional history
and ecology
education. The iconic
trailhead shelters
along with
interpretive panels
14 EDUCATION AND SAFETY
 Alpha Omega
 Crocker & Starr
 Gemstone
 Newton
 Rocca
 Silver Oak
 Spottswoode
 Tamber Bey
 Vineyard 29
 Whitehall Lane 15

VINTNER COLLECTION
14 15
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9 ADVOCACY
The Napa Valley Vine Trail
advocates for safe multiuse trail systems
throughout the Napa
Valley that connects
communities, increases
economic activity, reduces
traffic and emissions,
provides free and
accessible recreation to
everyone 16
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