Agenda packet, first session — American Canyon City Council, May 20, 2025 (part 1 of 7)

REGULAR CITY COUNCIL MEETING AGENDA
City Hall - Council Chambers
4381 Broadway St., Suite 201, American Canyon
May 20, 2025
6:30 PM
Tonight's mee$ng is a limited public forum. American Canyon promotes respec.ul and responsible behavior among its mee$ng par$cipants, whether they are present in person or remotely. Using offensive language or remarks that promote, foster, or perpetuate discrimina$on based on race, creed, color, age, religion, gender marital status, status regarding public assistance, na$onal origin, physical or mental disability or sexual orienta$on/gender iden$fica$on, as well as any other category protected by federal, state or local laws will not be tolerated. In the case of an occurrence, the speaker will be immediately disconnected from the microphone.

PUBLIC PARTICIPATION
City Council and other public mee"ngs will be conducted in person. This mee"ng is also available via Zoom, is broadcast live to residents on Napa Valley TV, on our website and on YouTube.

Zoom Link: Click here. Webinar ID: 847 1017 1711; Passcode: 123456. Phone in to Zoom: 408-638- 0968
Oral comments, during the mee$ng: Oral comments can be made in person during Open and Closed Session or through Zoom in Open Session only. On Zoom use the "raise your hand" tool during any public comment period. To avoid confusion, hands raised outside of Public Comment periods will be lowered.

Wri9en comments: Submit wri5en comments by the eComments link, located on the Mee"ngs & Agendas page of our website. eComments are available to council members in real "me. To allow for Council review of comments, eComments will close at 3:00 pm on the day of the meeting.

The above iden"fied measures exceed all legal requirements for par"cipa"on in public comment, including those imposed by the Ralph M. Brown Act. For more informa"on, please call the Office of the City Clerk at (707) 647-4369 or email [email protected].

AGENDA MATERIALS: City Council agenda materials are published 72 hours prior to the mee"ng and are available to the public via the City’s website at www.americancanyon.gov.

AMERICANS WITH DISABILITIES ACT: The City Council will provide materials in appropriate alterna"ve formats to comply with the Americans with Disabili"es Act. Please send a wri5en request to City Clerk at 4381 Broadway, Suite 201, American Canyon, CA 94503 or by email to [email protected]. Include your name, address, phone number and brief descrip"on of the requested materials, as well as your preferred alterna"ve format or auxiliary aid, at least three calendar days before the meeting.

Mayor: Pierre Washington
Vice Mayor: Mark Joseph
Councilmembers: Brando Cruz, Melissa Lamattina, David Oro CITY COUNCIL MEETING AGENDA MAY 20, 2025
1 4:30 P.M. – CLOSED SESSION
The mayor will call the meeng to order and conduct roll call. Council will immediately convene into Closed Session aer hearing any public comment on Closed Session items. At 6:30 p.m. the Council will reconvene into Open Session and then resume Closed Session at the end of the meeting to address outstanding items, if necessary.

CALL TO ORDER - CLOSED SESSION

ROLL CALL - CLOSED SESSION

PUBLIC COMMENTS - CLOSED SESSION ITEMS
This me is reserved for members of the public to address the City Council on Closed Session Items only. Comments must be made in person and are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. Comments for Items not on the Closed Session or Open Session agenda will be heard during the Open Session Public Comment period.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
4:30 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel – An$cipated Li$ga$on. Authorized pursuant to Government Code Section 54956.9 (d)(2). Three (3) Matters.

2. Conference with Legal Counsel - Exis$ng Li$ga$on. Authorized pursuant to Government Code Section 54956.9(d)(1):
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al . (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055). c. City of Vallejo v. City of American Canyon et al . (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).
6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL - OPEN SESSION

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION

PROCLAMATIONS AND PRESENTATIONS

3. Proclama$on: Meet Me in the Street with Kids Commerce Program and Business License Fee Waiver
CITY COUNCIL MEETING AGENDA MAY 20, 2025
2 Recommendation: Adopt a Minute Order waiving Business License Fees for youth par"cipants in the 2025 American Canyon Chamber of Commerce's "Kid's Commerce" program.

4. Proclamation: National Public Works Week

5. Proclamation: Memorial Day 2025

6. Proclamation: Mental Health Awareness Month

7. Presentation: American Canyon Annual Report from the City of Napa Housing Authority

8. Presentation: Fair Housing Napa Valley Annual Report

9. Presentation: Napa Sonoma ADU Annual Report

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA This me is reserved for members of the public to address the City Council on items that are not on the Closed Session or Open Session agenda and are within the subject ma(er jurisdicon of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session.The City Council is prohibited by law from taking any acon on ma(ers discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

AGENDA CHANGES
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item. A member of the Public may request discussion of a Consent Item by making that request during Public Comment.

CONSENT CALENDAR

10. Minutes of May 6, 2025
Recommendation: Approve the minutes of the regular City Council meeting of May 6, 2025.

11. Report Upon Return from Closed Session
Recommendation: Approve the Report Upon Return from Closed Session for the mee"ng of May 20, 2025.

12. Notice of Completion for Playground Replacement Project (PR21-0100) Recommendation: Adopt a Resolu"on accep"ng the Playground Replacement Project (PR21-0100) for Linwood Park, Via Bellagio Park, and Northampton Park as complete and authorizing the Public Works Director to file a Notice of Completion.

13. Quarterly Investment Report for City and Fire District for Fiscal Year 2024-25 Quarter 3 Recommendation: Receive and file the City and Fire District’s Treasurer’s Report for the quarter ended March 31, 2025.

14. MTC Resolution of Local Support
Recommendation: Adopt a Resolu"on authorizing the filing of an applica"on for funding assigned to MTC and commiOng any necessary matching funds and sta"ng assurance to CITY COUNCIL MEETING AGENDA MAY 20, 2025
3 complete the Melvin Road Pavement Rehabilitation Project (TR27-0100).

15. ECS Imaging, Inc. 5-year Agreement for Laserfiche Cloud Software Recommendation: Adopt a resolu"on approving Amendment No. 1 to Agreement No. 2022- 77 with ECS Imaging, Inc., extending cloud-based Laserfiche soPware services through June 2030, in an amount not to exceed $189,810.

16. Granicus, LLC. 3-Year Agreement for Government Transparency Suite Software Recommendation: Adopt a resolu"on approving Amendment No. 3 to Agreement No. 2018- 163 with Granicus, LLC. extending website and mee"ng management services through June 2028, in an amount not to exceed $112,950.

17. Canyon Estates Public Improvements Final Acceptance Recommendation: Adopt a Resolu"on for final acceptance of the public improvements associated with the Canyon Estates Project.

PUBLIC HEARINGS

18. General Plan Comprehensive Update, Environmental Impact Report, and Zoning Code Amendment
Recommendation: The City Council is requested to make the following decisions:

1. A Resolu"on to: (i) Cer"fy the Comprehensive Technical General Plan Update Final Environmental Impact Report (SCH # 2022070038), (ii) Adopt CEQA Findings of Fact and a Statement of Overriding Considera"ons, and (III) Adopt a Mi"ga"on Monitoring and Reporting Program.

2. A Resolu"on adop"ng the Comprehensive 2040 Technical General Plan Update and Policies to sustain compliance with the 2024 Napa County Airport Land Use Compa"bility Plan.

3. Waive first reading, read by "tle only, and adopt an Ordinance amending the Zoning Code, American Canyon Title 19 to be consistent with the General Plan and the Napa County Airport Land Use Compatibility Plan.

BUSINESS

19. Engineer's Report for Citywide LLAD Fiscal Year 2025/26 Recommendation: Adopt a Resolu"on ini"a"ng proceedings, preliminarily approving the Fiscal Year 2025/26 Annual Engineer’s Report, declaring the inten"on to levy and collect annual assessments, and seOng the Public Hearing for considera"on of the American Canyon Landscaping and Ligh"ng Assessment District assessments for FY2025/26 for June 3, 2025, at 6:30 p.m. in the Council Chambers.

20. Contract Award for the Green Island Road Reconstruc$on and Widening Project (TR16- 0700)
Recommendation: Adopt a Resolu"on: 1) amending the FY2024-25 Capital Budget and CITY COUNCIL MEETING AGENDA MAY 20, 2025
4 increasing the FY24-25 Budget from $13,791,725 to $16,353,725; 2) awarding a construction contract to O.C. Jones & Sons, Inc. in the amount of $12,116,149; 3) authorizing the City Manager to enter into an agreement with Consor North America, Inc. for Construc"on Management Services in an amount not to exceed $1,102,000; and 4) authorizing the Public Works Director to approve Contract Change Orders in an aggregate amount not to exceed the Construc"on Budget in conjunc"on with the Green Island Road Reconstruc"on and Widening Project (TR16-0700).

21. Fiscal Year 2025-26 Proposed Budget
Recommendation: Review and Discuss the Fiscal Year 2025-26 Proposed Budget.

MANAGEMENT AND STAFF ORAL REPORTS

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The Mayor and Council may comment on ma(ers of public concern and announce ma(ers of public interest; no collective council action will be taken.

22. Council Committee Report - Mayor Pierre Washington

FUTURE AGENDA ITEMS

23. Future Agenda Items of Note

ADJOURNMENT

CERTIFICATION
I, Taresa Geilfuss, City Clerk for the City of American Canyon, do hereby declare that the foregoing agenda of the City Council was posted in compliance with the Brown Act prior to the meeting date. ______________________________________
Taresa Geilfuss, CMC, City Clerk
CITY COUNCIL MEETING AGENDA MAY 20, 2025
5 CITY COUNCIL AGENDA
MAY 20, 2025

STAFF REPORT

PRESENTATION
ITEM NUMBER: 3.

TITLE
Proclamation: Meet Me in the Street with Kids Commerce Program and Business License Fee Waiver

RECOMMENDATION
Adopt a Minute Order waiving Business License Fees for youth par/cipants in the 2025 American Canyon Chamber of Commerce's "Kid's Commerce" program.

CONTACT
Jason Holley, City Manager
Valerie Zizak-Morais, Executive Director and CEO, American Canyon Chamber of Commerce

BACKGROUND & ANALYSIS
The American Canyon Chamber of Commerce's "Kid's Commerce Program" teaches students everything they need to know to start a business. The program is free to Napa County youth, because of partnership with local businesses. Program graduates will also be given a free booth to sell their goods or services at this year’s Meet Me in the Street events, which occurs the second Wednesday in June, July and August.

Before a business can operate in American Canyon, they must first obtain a business license. The applica/on fee is $25, and the cost of the license depends upon the amount of gross receipts. Staff recommends the Council exercise its authority under ACMC 5.04.435 to waive the applica/on fee and any license fees (if applicable).

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Economic Development and Vitality: "ADract and expand diverse business and employment opportunities."

FISCAL IMPACT
The Recommended Ac/on to waive business license applica/on fees and license fees will forgo General Fund revenue by approximately $500.

ENVIRONMENTAL REVIEW
15378(b) - The ac/on is not a "Project" subject to the California Environmental Quality Act ("CEQA") 6 because it does not qualify as a "Project" under Public Resources Code Sec/ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

ATTACHMENTS:

1. Proclamation - Meet Me in the Street
7 CITY OF AMERICAN CANYON

PROCLAMATION
RECOGNIZING THE “MEET ME IN THE STREET” EVENT SERIES
WHEREAS, the American Canyon Chamber of Commerce plays a vital role in supporting local businesses, building civic pride, and fostering community engagement; and WHEREAS, the Chamber is proudly bringing back the highly anticipated “Meet Me in the Street:

American Canyon” event series, scheduled for June 11th, July 9th, and August 13th, 2025, from 5:00 PM to 8:00 PM; and
WHEREAS, “Meet Me in the Street” is widely regarded as Napa County’s largest public food truck rally, drawing thousands of residents and visitors to enjoy local food, entertainment, and family fun including local retail and business booths, nonprofit informational tables, live music and community performances, a custom/classic car show, cornhole and yard games, a dedicated Kids’ Zone, magicians and street performers, and the Street Side Saloon; and WHEREAS, the event provides valuable opportunities for local businesses, nonprofits, performers, and sponsors to connect with the community, gain visibility, and contribute to the cultural and economic vitality of American Canyon; and
WHEREAS, this family-friendly series celebrates the heart of American Canyon—its people, partnerships, and enduring commitment to building a welcoming, connected community; NOW, THEREFORE, BE IT PROCLAIMED that the City Council of American Canyon hereby recognizes and commends the American Canyon Chamber of Commerce and President & CEO Valerie Zizak-Morais for their leadership and dedication in organizing the “Meet Me in the Street:

American Canyon” event series and encourages all residents and visitors to join in this celebration of connection, culture, and community pride.

Dated: May 20, 2025
____________________________
Pierre Washington, Mayor
8 CITY OF AMERICAN CANYON

PROCLAMATION
NATIONAL PUBLIC WORKS WEEK MAY 18 – MAY 24, 2025
WHEREAS, public works professionals are the behind-the-scenes employees that focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to public health, high quality of life, and well-being of the people of the City of American Canyon; and
WHEREAS, the City of American Canyon’s infrastructure, facilities, and services could not be provided and maintained without the dedicated efforts of our public works professionals; and WHEREAS, the City of American Canyon Public Works Department workforces are a diverse, hard-working group of dedicated men and women, including engineers, supervisors, lead workers, maintenance workers, mechanics, technicians, and water and wastewater operators, who are responsible for maintaining and protecting our streets, creeks, water treatment, wastewater treatment, public buildings, parks, public landscaping, and structures and facilities; and
WHEREAS, it is in the public interest for the residents, students, business owners and community leaders in the City of American Canyon to understand the vital importance of public works and to support the success of public works programs in our community; and WHEREAS, 2025 marks the 65th annual National Public Works Week sponsored by the American Public Works Association, it is the pleasure of the City of American Canyon to again join with the APWA to recognize and commend all public works professionals in the City of American Canyon and throughout the United States; and
NOW, THEREFORE, I, Mayor Pierre Washington, on behalf of the American Canyon City Council, do hereby proclaim this week, May 18 through May 24, 2025, as National Public Works Week in the City of American Canyon and call upon all residents to recognize and give thanks for all of the contributions the City’s public works professionals make every day in advancing quality of life for all.

Dated: May 20, 2025
____________________________
Pierre Washington, Mayor
9 CITY OF AMERICAN CANYON

PROCLAMATION

May 26, 2025 as Memorial Day
WHEREAS, on Memorial Day, we pause as a united community to solemnly honor and remember the brave men and women of the United States Armed Forces who made the ultimate sacrifice in service to our nation and the defense of liberty around the globe; and WHEREAS, the legacy of our fallen heroes’ lives on not only in our nation’s history but in the everyday freedoms we cherish, a powerful reminder that the burden of liberty is carried by the few so that it may be enjoyed by the many; and
WHEREAS, as we gather to reflect, we also reaffirm our shared values of patriotism, courage, selflessness, and commitment, virtues embodied by those who wore the uniform and gave their lives in service; and
WHEREAS, we acknowledge that no words or ceremonies can fill the void left in the hearts of their families and loved ones of the fallen, our Gold Star Families, yet through remembrance, gratitude, and community, we strive to honor their sacrifice and ensure it is never forgotten; and
WHEREAS, on Memorial Day, we gather not only as individuals, but as one American Canyon community, united across generations and beliefs, to stand in shared remembrance at Veterans Memorial Park on Monday, May 26, 2025, at 11:00am. Through the participation of our local veteran organizations, faith leaders, schools, and civic partners, we create a living tribute that ensures the stories of our fallen are heard, their sacrifices honored, and their legacies carried forward with dignity and purpose; and
NOW, THEREFORE, BE IT RESOLVED that I, Pierre Washington, Mayor of the City of American Canyon on behalf of the City Council, do proclaim Monday, May 26, 2025, as Memorial Day in American Canyon – a day to reflect, remember, and honor the courageous men and women who gave their lives in services to our country, and to recognize the strength and sacrifice of their families who carry their memory forward. May we honor them not just in words, but through our continued commitment to the values they defend.

Dated: May 20, 2025 ____________________________________ Mayor Pierre Washington
10 CITY OF AMERICAN CANYON

PROCLAMATION

Mental Health Awareness Month May 2025
WHEREAS, each May we raise awareness about the importance of mental health and its impact on the well-being of the Napa County community, including children, adults, and families; and WHEREAS, mental health challenges are one of the most common health conditions in California, affecting at least two in five adults and children, impacting both the person experiencing mental health challenges and those persons who care and love the person facing the challenges; and WHEREAS, from July 1, 2024, to April 7, 2025, 7,633 students in Napa County received universal mental health screening funded by the Behavioral Health Student Services Act (BHSSA) through a partnership between the Napa County Office of Education (NCOE) and Napa Health and Human Services Agency’s Behavioral Health Division; and
WHEREAS, Napa County Health & Human Services Agency’s Behavioral Health Division served over 1,663 unique clients in Fiscal Year 2023-2024, ensuring those served received high-quality mental health services; and
WHEREAS, it is critical that we create a community in Napa County wherein everyone feels comfortable seeking support and prioritizing their mental health and well-being; and WHEREAS, we encourage friends, relatives, neighbors, and all people in our community to learn the signs, support those who are struggling, and assist them in seeking services available.

NOW, THEREFORE, I, Pierre Washington, on behalf of the City of American Canyon, do hereby proclaim the Month of May 2025 as Mental Health Awareness Month. We call upon all members of the community, private businesses, non-profit groups, clubs, and associations, to be allies for individuals with mental illness and to take action to strengthen the mental health of our community. Above all, let us collectively ensure that all children and adults experiencing mental health challenges are treated with the compassion, respect, and understanding they deserve.

Date: May 20, 2025 ____________________________
Pierre Washington, Mayor
11 HOUSING AUTHORITY REPORT ON

HOUSING SERVICES ACTIVITIES
2024-2025
12  The City of American Canyon annually contracts with the Housing Authority to provide a variety of housing services.  Housing Authority’s work program is designed to provide:
◦ Countywide Activities: rental assistance and homeless services and projects.
◦ Base Housing Services: regulatory agreement monitoring, review development projects, loan servicing, & affordable housing regulatory agreements.
◦ Additional Housing Services: housing development financial analysis and other services mutually agreed upon.
13  Countywide Activities:
 Section 8 Housing Services
◦ Housing Authority administers $15 million Section
8 Housing Choice Voucher program
◦ 1171 rental assistance vouchers county wide
 147 American Canyon households receiving rental
assistance a 6% increase from 2023-2024
 12% all vouchers issued are being used in American
Canyon
 Includes 34 project-based vouchers for Valley View
Senior Apts. and 8 project-based vouchers Napa Cove
Apts. Of these 17 are VASH vouchers for chronically
homeless veterans.
14  Section 8 Housing Services-cont’d
◦ 6 of the 138 American Canyon Voucher holders
participate in the Family Self Sufficiency Program.
 Participants receive services & counseling to become
fully employed and independent.
◦ 6 American Canyon households received NEDS
vouchers.
◦ 14 American Canyon households received FUP
vouchers.
15  Homelessness Services & Projects:
◦ Continuum of Care
 HACN represents the City at monthly committee
meetings
 Through a competitive application HUD renewed all
Continuum of Care grants this past year. Napa
County’s share is $930,626
 Funds are used to assist homeless population with
case management and rental assistance
16  Base Housing Services:
◦ Regulatory Agreement Monitoring:
 Annual for-sale affordable housing monitoring:
 Verify owner occupancy, insurance coverage, & property taxes are current.
 Annual rental project monitoring :
 Compliance review of City’s Affordable Housing
Agreements.
 Tenant income certifications & affordable unit count.  Compliance with Local Housing Preference Policy.
 Provided technical assistance with affordable housing properties
17  Base Housing Services:
◦ Loan Servicing:
 Conducted annual owner occupancy monitoring
of all first-time homebuyer and rehabilitation
loans.
 Verified homeowner insurance coverage and
property taxes and/or HCD title fees are paid
current.
 Responded to loan payoff and refinance and
subordination requests.

Photo Source: Napa Register 18
 Additional Housing Services
◦ 2019 HOME grant for $1million was awarded to
continue the down payment assistance and
homeowner repair program.
◦ Maintained grant financial records for the HOME,
CDBG, CalHome, and BEGIN grants. Submitted
required quarterly & annual grant reporting to HCD.
◦ Attended Meet Me In The Streets and
provided information and service applications.
19 Jonathen Sakamoto, HACN
Affordable Housing Representative, Housing
Division
Email [email protected]
20 HOUSING AUTHORITY

AMERICAN CANYON ANNUAL REPORT

HOUSING SERVICES AGREEMENT
JULY 1, 2024 - JUNE 30, 2025

CITY OF AMERICAN CANYON

WORK PROGRAM ITEM DESCRIPTION WORK PRODUCED
A. COUNTYWIDE ACTIVITIES

1. Section 8 Housing Services
HUD funded very low income rental housing assistance
program administer Countywide – 84% City of Napa,
12% American Canyon, & 5% elsewhere in County
The Housing Authority of the City of Napa administers a $15 million Section 8 Housing Choice Voucher program providing 1171 rental assistance vouchers throughout the County of Napa. There are currently 147 households receiving rental assistance in the City of American Canyon with another 55 households on the Wait List.

Eight of the 147 American Canyon Voucher holders are
participating in the Family Self Sufficiency Program (FSS). The FSS Program is a program of the Housing Authority that helps Section 8 Rental Assistance Program participants receive services, education, and job training to be able to take care of their families.

Participants may receive referrals, help with goal-planning, and money for savings to help them become fully employed and independent.

There are currently 14 households in American Canyon that are receiving rental assistance through the Family Unification Program (FUPS). HACN works in collaboration with the Napa County Child Welfare Services to assist families whose lack of housing places their children outside the home or delays the return of the children to the home. This program also provides transitional housing for the older teens coming out of foster care to secure appropriate and safe housing.

There are currently 6 American Canyon households that receive assistance under our Non-Elderly Disabled Persons Voucher Program (NEDS). These special vouchers provide rental
assistance to non-elderly persons with disabilities and can be used to rent any market rate unit within Napa County.

Page 1 ends

HOUSING AUTHORITY

AMERICAN CANYON ANNUAL REPORT

HOUSING SERVICES AGREEMENT
JULY 1, 2024 - JUNE 30, 2025

WORK PROGRAM ITEM DESCRIPTION WORK PRODUCED
Each household receiving rental assistance vouchers meets annually with a Housing Technician to re-certify income eligibility and to review program guidelines and regulations. Each housing unit assisted undergoes an annual or biennial Housing Quality Standards inspection by the Housing Inspector.

Section 8 - cont'd
Valley View Senior Homes includes 41 Section 8 vouchers including 34 project-based vouchers. Of these, 17 are VASH vouchers for chronically homeless veterans. The waitlist was opened last in 2022 and there are now 11 applicants on the waitlist.

The Housing Authority was awarded 52 Emergency Housing
Vouchers under the American Rescue Act. These vouchers can be used county wide and will be available to assist those who are currently homeless or at risk of becoming homeless or those fleeing domestic violence, sexual assault, or human trafficking. The Housing Authority worked with the County and other local housing agencies to issue these vouchers. There are currently 49 households using the Emergency Housing Vouchers there are 2 households in American Canyon utilizing the program.

2. Continuum of Care
Act as lead agency for the Countywide Continuum of
Care plan for delivery of Homelessness services and
projects.

Attended monthly Continuum of Care Committee meetings to represent the City of American Canyon to secure funding from the Federal Department of Housing and Urban Development for the purposes of supporting homeless services and housing programs.

This past year HUD renewed all current Continue of Care Grants in the total amount of $930,626 to assist the homeless population with case management and rental assistance.

B. BASE HOUSING SERVICES

1. Regulatory Agreement Monitoring Provide required annual monitoring of regulatory agreement units.

Mailed out annual owner occupancy certifications to homeowners in the Heritage Park, Chesapeake Homes, and Vineyard Crossing subdivisions. Verified fire insurance coverage and property taxes were paid on each property.

Page 2 ends

HOUSING AUTHORITY

AMERICAN CANYON ANNUAL REPORT

HOUSING SERVICES AGREEMENT
JULY 1, 2024 - JUNE 30, 2025

WORK PROGRAM ITEM DESCRIPTION WORK PRODUCED
Provided annual monitoring on the City's Affordable Housing Agreements on Vineyard Crossing, Canyon Ridge Apartments, Village at Vintage Ranch, and Valley View Apartments. Reviewed tenant income certifications and compliance to affordable housing requirements and local housing preference policy.

Provided technical assistance with lease up and management of the regulated below market rate rental units.

2. Review development projects Technical assistance reviewing residential development plans to maximize affordable housing units.

Housing Manager and staff were available to provide technical assistance. When requested, Housing Manager and/or staff have attended City Council meetings to provide technical assistance.

3. Loan Servicing Provide loan servicing for CalHome, HOME, and CDBG homebuyer and rehab loans.

Annual owner occupancy certification monitoring was conducted on all down payment assistance and rehabilitation loans. Verified insurance coverage and property taxes and/or HCD fees were paid.

Reviewed and processed subordination requests from below market rate homeowners who were attempting to refinanced their first mortgage loans. Processed BMR, BEGIN, and CDBG Payoff Demands.

4. Affordable Housing Regulatory
Agreements
Review affordable housing agreements and make
recommendations
Housing staff has been available to assist with the review of any potential affordable housing agreements.

5. Annual Meeting with Staff and Council Report on year's activities Housing staff has reported and discussed various housing topics and issues with the City staff throughout the year.

Page 3 ends

HOUSING AUTHORITY

AMERICAN CANYON ANNUAL REPORT

HOUSING SERVICES AGREEMENT
JULY 1, 2024 - JUNE 30, 2025

WORK PROGRAM ITEM DESCRIPTION WORK PRODUCED
C. ADDITIONAL HOUSING SERVICES

1. Additional Services HOME Grant - Homeowner Repair and Down Payment Assistance Programs
Housing staff received and processed applications, determined program eligibility, performed inspections, work write up, project management, and prepared loan documents. Under the current grant six households have been assisted and there are six approved applicants that will begin construction in the next fiscal year.

Additional Services-cont'd HOME, CalHome, and CDBG Grant applications Additionally, Housing staff maintained accurate financial accounting records for the CDBG, HOME, BEGIN, and CalHome Program grants and submitted reports to the City's Finance staff for review. All required quarterly and/or annual reporting was submitted to HCD on behalf of the City consistent with the requirements of each grant program.

Page 4 ends

CITY OF AMERICAN CANYON

REGULAR CITY COUNCIL MEETING

ACTION MINUTES
May 6, 2025
5:00 P.M. – CLOSED SESSION

CALL TO ORDER - CLOSED SESSION
The meeting was called to order at 5:00 p.m.

ROLL CALL - CLOSED SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None
Councilmember David Oro arrived at 5:05 p.m.

PUBLIC COMMENTS - CLOSED SESSION ITEMS
Mayor Washington opened public comments. Written comments: none. Oral comments: None. The public comment period was closed.

MEETING RECESS - COUNCIL TO CONVENE IN CLOSED SESSION
5:00 P.M. CLOSED SESSION ITEMS

1. Conference with Legal Counsel – Anticipated Litigation. Authorized pursuant to Government Code Section 54956.9 (d)(2). Three (3) Matters.

2. Conference with Legal Counsel - Existing Litigation. Authorized pursuant to Government Code Section 54956.9(d)(1):
a) City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471). b) City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055).
c) City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d) City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752). e) City of American Canyon v. Rudy Ornelas Jr. (Napa County Superior Court Case No 25CV000776). 6:30 P.M. OPEN SESSION - REGULAR MEETING

CALL TO ORDER - COUNCIL TO RECONVENE IN OPEN SESSION
The City Council meeting was called to order at 6:36 p.m.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
25 ROLL CALL - OPEN SESSION

Present: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington

Absent: None
Excused: None

REPORT ON CLOSED SESSION/CONFIRMATION OF REPORTABLE ACTION A report on Closed Session and confirmation of reportable action was given by City Attorney William Ross.

PROCLAMATIONS AND PRESENTATIONS

3. ACHS Link Crew Presentation
Council received a presentation from the American Canyon High School Link Crew students.

4. Special Recognition of Napa Valley Youth of the Year Melody Kondor Mayor Washington presented a special recognition honoring American Canyon youth Melody Kondor who was selected as Boys & Girls Club Napa Valley Youth of the Year. It was received by Melody.

5. Proclamation - May 2025 is Water Safety Month
Mayor Washington announced May 2025 as Water Safety Month. The proclamation was received by City of American Canyon lifeguards.

6. Proclamation: Asian American and Native Hawaiian - Pacific Islander Heritage Month Mayor Washington announced the Asian American and Native Hawaiian - Pacific Islander Heritage Month proclamation. It was received by Bobby Seronio, Jr., with his son Bobby Seronio III, and Planning Commissioner Davet Mohammed.

7. Proclamation: Older American's Month
Mayor Washington announced the Older American's Month proclamation. It was received by Anne Payne of Area Agency on Aging with Planning Commissioner Davet Mohammed representing Soroptimists and other members of the community.

PUBLIC COMMENTS - ITEMS NOT ON CLOSED SESSION OR OPEN SESSION AGENDA Mayor Washington opened public comments. Written comments: none. Oral comments: none. The public comment period was closed.

CONSENT CALENDAR
Action: Motion to adopt the Consent Calendar made by Councilmember David Oro, seconded by Councilmember Brando Cruz, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington
Nays: None
Abstain: None

Absent: None

8. Report Upon Return from Closed Session - April 1, 2025 Action: Approved the Report Upon Return for Closed Session for April 1, 2025. 26 9. Minutes of April 15, 2025
Action: Approved the minutes from the Regular City Council meeting of April 15, 2025.

10. Report Upon Return from Closed Session - April 15, 2025 Action: Approved the Report Upon Return from Closed Session for April 15, 2025.

11. Minutes of April 29, 2025
Action: Approved the minutes of the Special City Council Closed Session Meeting of April 29, 2025.

12. Report Upon Return from Closed Session - April 29, 2025 Action: Approved the Report Upon Return from Closed Session for the Special City Council Closed Session meeting of April 29, 2025.

13. Water Bottle Filling Stations
Action: Adopted Resolution 2025-23 increasing the Fiscal Year 2024/25 Public Works Solid Waste Budget in the amount of $275,000 for the purchase and installation of water bottle refill stations, the purchase of beverage recycling receptacles and the purchase of a portable hydration station.

14. Notice of Completion for the Newell Open Space Improvements Project (PR13-0200) Action: Adopted Resolution 2025-24 accepting the project as complete and authorizing the Public Works Director to file a Notice of Completion (Agreement 2025-62) in conjunction with the Newell Open Space Improvements Project (PR13-0200).

15. Notice of Completion for the Benton Way Pavement Rehabilitation Project (TR22-0400) Action: Adopted Resolution 2025-25 accepting the project as complete, authorizing the Public Works Director to file a Notice of Completion (Agreement 2025-63), and releasing a Retention payment to Ghilotti Construction Company in conjunction with the Benton Way Pavement Rehabilitation Project (TR22-0400).

16. 2025 Military Equipment Inventory and Equipment Use Policy Action: Adopted Minute Order 2025-11 approving the 2025 Military Equipment Inventory and Equipment Use Policy.

17. Sourcewell Purchase of Two CXT, Inc. Denali Restrooms Action: Adopted Resolution 2025-26 increasing the project budget for the Northampton Park Restroom Project (PR23-0500) from $165,000 to $195,000, increasing the project budget for the Silver Oak Park Restroom Project (PR23-0700) from $165,000 to $195,000, and authorizing the purchase of two CXT Incorporated Denali restrooms in an aggregate amount not to exceed $300,654 in conjunction with the respective park projects.

18. Update City Classification Plan
Action: Adopted Resolution 2025-27 updating the City's Classification Plan.

19. Projects Funded by SB1/Road Maintenance and Rehabilitation Account (RMRA) for Fiscal Year 2025/26 Action: Adopted Resolution 2025-28 of the City Council of the City of American Canyon approving a list of projects for Fiscal Year 2025/26 funded by SB1: The Road Repair and Accountability Act of 2017.

20. Hampton Inn Hotel - Development Impact Fee Deferral Action: Adopted Resolution 2025-29 deferring the payment timing for certain Hampton Inn Hotel Impact Fees from prior to Building Permit issuance to prior to Certificate of Use and Occupancy; 3443 Broadway (BP24-0124)

AGENDA CHANGES
There were no changes to the agenda.
27 PUBLIC HEARINGS
There were no Public Hearing items.

BUSINESS

21. Measure U 5-Year Expenditure Plan for FY 2025/26 through FY 2029/30 Council received a Measure U 5-Year Expenditure Plan for FY 2025/26 through FY 2029/30 staff report and presentation from Public Works Director Erica Ahman Smithies. Mayor Washington opened public comments.

Written comments: none. Oral comments: none. The public comment period was closed.

Action: Motion to adopt Resolution 2025-30 approving a Five-Year Expenditure Plan for FY 2025/26 through FY 2029/30 under Measure U (Napa Countywide Road Maintenance Act.) made by Vice Mayor Mark Joseph, seconded by Councilmember Melissa Lamattina, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington
Nays: None
Abstain: None

Absent: None

22. Rancho Del Mar Paving and Utility Improvements Project Construction Budget Council received a Rancho Del Mar Paving and Utility Improvements Project Construction Budget staff report from Public Works Director Erica Ahman Smithies. Mayor Washington opened public comments. Written comments:
none. Oral comments: none.

Action: Motion to adopt Resolution 2025-31 amending the FY2024-25 Capital Budget and increasing the Project Budget from $7,666,232 to $8,216,232 in conjunction with the Rancho Del Mar Paving and Utility Improvements Project (TR24-0300) made by Vice Mayor Mark Joseph, seconded by Councilmember David Oro, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington
Nays: None
Abstain: None

Absent: None

23. Council Committee Appointments
Council received a Council Committee Appointments staff report from City Manager Jason Holley. Mayor Washington opened public comments. Written comments: none. Oral comments: none. The public comment period was closed.

Action: Motion to adopt Minute Order 2025-12 modifying the 2025 Council Committee Appointment List and creating a Communications subcommittee with Councilmember Oro and Mayor Washington as members made by Vice Mayor Mark Joseph, seconded by Councilmember David Oro, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington
Nays: None
Abstain: None

Absent: None
28 24. AB 2561 Presentation on Staff Vacancies, and Recruitment & Retention Efforts in 2024 Council received an AB 2561 Presentation on Staff Vacancies, and Recruitment & Retention Efforts in 2024 staff report from Human Resources Officer II Scott Corey. Mayor Washington opened public comments. Written comments: none. Oral comments: none. The public comment period was closed. No action was taken on this matter.

MANAGEMENT AND STAFF ORAL REPORTS

25. Public Works Utilities Update
Council received a Public Works Utilities Update from Assistant Public Works Director Norman Woods. An additional oral update was given by Community Development Director Brent Cooper.

MAYOR/COUNCIL COMMENTS AND COMMITTEE REPORTS
The mayor and council members provided oral reports and announced items of community interest.

26. City Council Committee Report - Councilmember Cruz

27. City Council Committee Report - Mayor Washington

FUTURE AGENDA ITEMS

28. Future Agenda Items of Note
Action: Motion to add to a future agenda Parking Issue/Options for Broadway Project made by Councilmember David Oro, seconded by Vice Mayor Mark Joseph, and CARRIED by roll call vote.

Ayes: Councilmember Brando Cruz, Councilmember Melissa Lamattina, Councilmember David Oro, Vice Mayor Mark Joseph, Mayor Pierre Washington
Nays: None
Abstain: None

Absent: None
Excused: None

ADJOURNMENT
The meeting was adjourned at 8:40 p.m.

CERTIFICATION
Respectfully Submitted,
_____________________________________
Taresa Geilfuss, City Clerk
29 MAY 6, 2025 CITY COUNCIL MEETING
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Special recognition for Napa Valley Youth of the Year
Melody Kondor.

Water Safety Month: Proclamation received by
Recreation Coordinator Ashley Logan and lifeguards
Dominic Losado, Dougie Rennie and Kaiden Capulong.

Asian American and Native Hawaiian - Pacific
Islander Heritage Month: Bobby Seronio,Jr., his son
Bobby Seronio III and Planning Commissioner Davet
Mohammed received the proclamation.

Older American’s Month: Anne Payne of Area Agency
on Aging, Planning Commissioner Davet Mohammed
representing Soroptimists and other members of the
community received the proclamation.

Presentations
Received a presentation on
gambling from the American
Canyon High School Link
Crew students.

Adopted a resolution approving the 5-year Measure U expenditure plan.

Adopted a resolution amending the Rancho Del Mar Paving and Utility Improvements project budget.

Adopted a Minute Order modifying the 2025 Council Committee Appointment List.

Received the AB 2561 presentation on staff vacancies and recruitment and retention efforts in 2024.
30 William D. Ross
David P. Schwarz
Kypros G. Hostetter
Christina M. Bellardo
Law Offices of
William D. Ross
400 Lambert Avenue
Palo Alto, California 94306
Telephone: (650) 843-8080
www.lawross.com
Los Angeles Office:
11420 Santa Monica Blvd
#25532
Los Angeles, CA 90025
File No: 199/6
May 13, 2025

VIA E-MAIL
The Honorable Pierre Washington, Mayor
and Members of the City Council
City of American Canyon
4381 Broadway, Suite 201
American Canyon, CA 94503
Re: Report Upon Return from Closed Session; Regular City Council Closed Session Meeting of the American Canyon City Council of May 6, 2025 Dear Mayor Washington and Members of the City Council:

This communication sets forth reportable action, if any, of the City Council (“Council”) of the City of American Canyon (“City”), consistent with provisions of the Ralph M. Brown Opening Meeting Act (Government Code Section 54950, et seq.) resulting from the Closed Session of the Regular City Council Closed Session Meeting of May 6, 2025, consistent with Government Code Section 54957.1.

Mayor Washington called the Meeting to order in Open Session at 5:00 p.m. and after ascertaining that there were no public comments on the matters agendized for Closed Session consideration, adjourned to Closed Session at 5:00 p.m. to address the Closed Session Agenda.

Council Member Oro joined the Closed Session at 5:06 p.m.

There were two (2) matters were agendized for Closed Session consideration:

1. Conference with Legal Counsel – Anticipated Litigation Authorized pursuant to Government Code Section 54956.9(d)(2). Three (3) Matters.

2. Conference with Legal Counsel – Existing Litigation. Authorized Pursuant to Government Code Section 54956.9(d)(1)
a. City of American Canyon v. City of Vallejo, et al. (Sacramento Superior Court Case No. 34-2022-00327471).
b. City of Vallejo v. City of American Canyon et al. (Third District Court of Appeal Case No. C102070; formerly Sacramento County Superior Court Case No. 23WM000055).
31 The Honorable Pierre Washington, Mayor
and Members of the City Council
May 13, 2025

Page 2 ends

c. City of Vallejo v. City of American Canyon et al. (Sacramento County Superior Court Case No. 24WM000078).
d. City of Vallejo v. City of American Canyon et al. (Marin County Superior Court Case No. CV0003752).
e. City of American Canyon v. Rudy Ornelas Jr. (Napa County Superior Court Case No 25CV000776).

With respect to each of the three (3) matters considered under Closed Session Agenda Item No. 1., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(2).

With respect to Closed Session Agenda Item Nos. 2.a. through 2.d., there was no reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

With respect to Closed Session Agenda Item Nos. 2.e., City of American Canyon v. Rudy Ornelas Jr. (Napa County Superior Court Case No 25CV000776), there was reportable action in the form of confirming the Court Ruling that a permanent Workplace Violence Restraining Order was granted for three (3) years, consistent with the request of the City. Except as indicated, there was no other reportable action under the common law attorney-client privilege and that provided by Government Code Section 54956.9(d)(1).

The Closed Session concluded at 6:27 p.m.

After convening in Open Session, City Attorney Ross stated that a written report upon return from Closed Session consistent with Government Code Section 54957.1 would be prepared concerning the matters agendized for Closed Session review.

This communication should be reviewed under the Consent portion of the Agenda of your next Regular or Special City Council Meeting.

Should you have questions concerning this Report, it may be taken off the Consent calendar when agendized in the future, or our office may be contacted in the interim.

Very truly yours,
William D. Ross
City Attorney
32 The Honorable Pierre Washington, Mayor
and Members of the City Council
May 13, 2025

Page 3 ends

WDR:jf
cc: Jason B. Holley, City Manager
Juan Gomez, Assistant City Manager
Taresa Geilfuss, City Clerk
33 CITY COUNCIL AGENDA
MAY 20, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 12.

TITLE
Notice of Completion for Playground Replacement Project (PR21-0100)

RECOMMENDATION
Adopt a Resolu-on accep-ng the Playground Replacement Project (PR21-0100) for Linwood Park, Via Bellagio Park, and Northampton Park as complete and authorizing the Public Works Director to file a Notice of Completion.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Alexandra Ikeda, Parks and Recreation Director

BACKGROUND & ANALYSIS
On November 15, 2022, City Council approved the Playground Replacement Project (PR21-0100), established a Project Budget in the amount of $679,892, authorized the City Manager to award a construc-on and equipment purchase agreement with Miracle PlaySystems, Inc., and authorized the Public Works Director to approve and execute contract change orders in an aggregated amount not to exceed the project budget.

The project included playground replacements at Via Bellagio Park, Linwood Park, and Northampton Park. Northampton Park contains universal and "all-access" play experiences to meet the accessibility needs of our community.

There were three change orders on this project totaling $28,551.41. The change orders were for third party safety inspec-ons of the playground equipment and surfaces at each park, modifica-ons at Linwood to install a climbing structure and making field modifica-ons at Linwood to ensure ADA compliant access. The cost for this work was within the allowed project budget.

Miracle PlaySystems has completed the contract work, including Contract Change Orders No. 1-3, to the sa-sfac-on of the Public Works Director, at a final contract cost of $644,965.23. Addi-onal costs were for addi-onal mulch at Linwood and project signage at an amount of $10,554.91 for a total project cost of $655,520.14. Staff recommends the Council accept the work as complete and approve a Notice of Completion.
34 COUNCIL PRIORITY PROGRAMS AND PROJECTS
Outdoors and Recrea-on: "Expand opportuni-es for use of outdoor recrea-on and an ac-ve and healthy lifestyle."

FISCAL IMPACT
The source of the $679,892 project budget was $476,980 from the Park Impact Fee Fund, $177,912 from the 2018 Parks Bond Act Per Capital Grant (Proposi-on 68), and $25,000 from the LLAD Fund for Via Bellagio Park.

ENVIRONMENTAL REVIEW
15302 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 2 exemp-on of replacement or reconstruc-on of exis-ng facili-es of Sec-on 15302 of Title 14 of the California Code of Regula-ons and said exemp-on is not negated by any excep-on under Section 15300.2 of said Regulations.

ATTACHMENTS:

1. Resolution - Playground Replacement

2. Notice of Completion - Playground Replacement
35 RESOLUTION NO. 2025‐______
A RESOLUTION ACCEPTING THE PLAYGROUND REPLACEMENT PROJECT (PR21‐0100)

FOR LINWOOD PARK, VIA BELLAGIO PARK, AND NORTHAMPTON PARK AS COMPLETE

AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO FILE A NOTICE OF COMPLETION WHEREAS, the Playground Replacement Project included playground replacements at Via Bellagio Park, Linwood Park, and Northampton Park; and
WHEREAS, on November 15, 2022, City Council approved the Playground Replacement Project (PR21‐ 0100), established a Project Budget in the amount of $679,892, authorized the City Manager to award a construction and equipment purchase agreement with Miracle PlaySystems, Inc., and authorized the Public Works Director to approve and execute contract change orders in an aggregated amount not to exceed the project budget; and
WHEREAS, total project expenditures, including the construction contract, project support, and miscellaneous expenses, is estimated at $655,520; and
WHEREAS, all contracted work, including Contract Change Order Nos. 1, 2 and 3, have been completed at a total construction contract cost of $644,965.23; and
WHEREAS, Miracle PlaySystems, Inc. has completed all of the contracted work to the satisfaction of the Public Works Director.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby accepts the Playground Replacement Project (PR21‐0100) as complete and authorizes the Public Works Director to file a Notice of Completion.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:

____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 36 RECORDING REQUESTED BY:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
WHEN RECORDED RETURN TO:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
Exempt from recording fee pursuant to Government Code Section 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest or estate stated in Paragraph 3 herein in the real property herein described is owned by:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503

2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co-owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.

3. That the nature of the original contract, if any, for said work of improvement was the PLAYGROUND REPLACEMENT PROJECT (PR21-0100), which consists of replacing playground structures at Via Bellagio Park, Linwood Park, and Northampton Park in American Canyon.

4. That on the 20th day of May, 2025, a work of improvement on the real property herein described was completed.

5. That the name of the original contractor for said work of improvement was:

Miracle Playsystems, Inc.

P.O. Box 263
Alamo, CA 94507

6. That the name and address of the transferor is:

Miracle Playsystems, Inc.

P.O. Box 263
Alamo, CA 94507

7. That the real property referred to herein is situated in the County of Napa, State of California, at the following locations within the City of American Canyon, California:

1. Via Bellagio Park, 108 Via Bellagio; 2. Linwood Park, 285 Linwood Lane; and 3.

Northampton Park, 242 Northampton Drive
By: CITY OF AMERICAN CANYON
___________________________________ _________________
Erica Ahmann Smithies, P.E. Date
Public Works Director
37 CITY COUNCIL AGENDA
MAY 20, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 13.

TITLE
Quarterly Investment Report for City and Fire District for Fiscal Year 2024-25 Quarter 3

RECOMMENDATION
Receive and file the City and Fire District’s Treasurer’s Report for the quarter ended March 31, 2025.

CONTACT
Jemelyn Cruz, Finance Director

BACKGROUND & ANALYSIS
The City’s Investment Policy requires; the Treasurer to submit a quarterly investment report to the City Council. The report (A6achment 1) for the quarter ended March 31, 2025, includes investment transac8ons for both the City and Fire District. The report shows the City’s cash and investment book balance, including debt reserves and unspent proceeds, was $103,340,485. The Fire District’s book balance was $5,336,165.

The City’s diversified por@olio includes $24.3 million invested in the California State Treasurer’s Office Local Agency Investment Fund (LAIF),$26.3 million invested in the California Asset Management Program and$44.7 million managed by Chandler Asset Management. The funds managed by Chandler are invested in U.S. Treasury Notes, Federal Agency Securities, Asset Backed Securities, U.S. Corporate Notes, Supranational Securities, and FDIC insured Corporate Notes.

The Fire District maintains cash and investment accounts separately from the City. The book value of the District’s total por@olio is $4.6 million. All cash not needed to meet the current opera8onal requirements of the Fire District is invested with Local Agency Investment Fund (LAIF).

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The recommended action will have no impact on the city’s budget. 38 ENVIRONMENTAL REVIEW
Not Applicable
ATTACHMENTS:

1. Investment Report March 31, 2025.pdf

2. Chandler Investment Holdings March 31, 2025.pdf
39 Investment Report
For the Quarter Ended
March 31, 2025
ATTACHMENT 1
City of American Canyon
Operating and Capital Funds Book Value Market Value Book Yield (1) % of Portfolio Cash - Petty 2,000 $ 2,000 $ 0.00%
Cash - Westamerica Bank 767,757 767,757 0.30% 0.80%
Local Agency Investment Fund 24,310,552 24,331,197 4.48% 25.28% California Asset Management Program 26,357,990 26,357,990 4.73% 27.41% Asset Backed Securities 1,531,603 1,535,650 4.49% 1.59% Federal Agency Securities 3,137,592 3,143,341 4.12% 3.26% Collaterial Mortgage Obligations 916,327 917,828 4.27% 0.95% Corporate Notes 7,621,053 7,595,920 4.54% 7.92%
Money Market Fund 108,414 108,414 3.97% 0.11%
Cash 3,922 3,922 0.00%
Supranational 1,360,489 1,365,032 4.16% 1.41%
U.S. Treasury Notes 30,048,433 15,353,542 3.93% 31.25%
TOTAL OPERATING CASH 81,482,592 96,166,132 4.33% 100.00% Debt Reserves and Proceeds
Debt Service Reserves
602 - American Canyon Road 726,225 726,225
603 - CFD 5,778,960 5,778,960
Capital Reserve
601 - 2004 Reassessment 348,113 348,113
360 - AmCyn Road East 321,055 321,055
TOTAL DEBT & CAPITAL RESERVES 7,174,353 7,174,353
TOTAL CASH AND INVESTMENTS - CITY $ 103,340,485 $ 88,656,945 (1) The weighted average yield as operating and capital funds for the month ended 12/31/2024 was 4.33%. 40 Investment Report
For the Quarter Ended
March 31, 2025
ATTACHMENT 1
American Canyon Fire Protection District
Description Book Value Market Value Book Yield (2) % of Portfolio Cash - Westamerica Bank $ 689,551 689,551 0.30% 12.92%
Local Agency Investment Fund 4,646,614 4,650,560 4.62% 87.08% TOTAL CASH AND INVESTMENTS - FIRE DISTRICT $ 5,336,165 $ 5,340,110 4.06% 100.00% (2) The weighted average yield for the month ended 12/31/2024 was 4.06%.

The investments, as shown above, are in conformance with the Investment Policy or bond agreements There are sufficient funds to meet the City's budgeted financial obligations for the next six months.

Submitted,
Jemelyn Cruz
Finance Director/Treasurer
41 MONTHLY ACCOUNT STATEMENT
City of American Canyon | Account #10130 | As of March 31, 2025 CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:

PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality (S&P)
Total Rate of Return** 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (07/01/10)
City of American Canyon 0.51% 2.06% 2.06% 5.58% 4.41% 2.89% 1.21% 1.75% 1.70% Benchmark Return 0.52% 2.00% 2.00% 5.50% 3.96% 2.49% 0.71% 1.47% 1.46% Average Modified Duration 2.63
Average Coupon 3.51%
Average Purchase YTM 3.71%
Average Market YTM 4.15%
Average Credit Quality* AA+
Average Final Maturity 3.02
Average Life 2.70
End Values as of
02/28/2025
End Values as of
03/31/2025
Market Value 29,889,897.96 30,023,649.15
Accrued Interest 188,167.54 208,405.29
Total Market Value 30,078,065.50 30,232,054.44
Income Earned 71,525.50 91,203.98
Cont/WD 5,000,000.00 0.00
Par 30,113,061.46 30,219,076.79
Book Value 29,975,865.07 30,048,433.29
Cost Value 29,887,733.37 29,956,074.54
Government of The United States 51.14%
Federal Home Loan Banks 4.31%
International Bank for Recon and Dev 3.10%
FHLMC 3.06%
Farm Credit System 2.64%
FNMA 1.98%
Federal Home Loan Mortgage Corp 1.54%
JPMorgan Chase & Co. 1.33%
**Periods over 1 year are annualized.

Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Secondary Benchmark:
*The average credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 43 CONFIDENTIAL | 3
City of American Canyon | Account #10130 | As of March 31, 2025 Execution Time: 04/03/2025 02:00:00 AM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

STATEMENT OF COMPLIANCE
Rules Name Limit Actual Compliance
Status Notes

AGENCY MORTGAGE SECURITIES (CMOS)
Max % (MV) 100.0 3.1 Compliant
Max % Issuer (MV) 30.0 3.0 Compliant
Max Maturity (Years) 5.0 4.6 Compliant

ASSET-BACKED SECURITIES (ABS)
Max % (MV) 20.0 5.1 Compliant
Max % Issuer (MV) 5.0 0.9 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant

BANKERS' ACCEPTANCES
Max % (MV) 40.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 180 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

CERTIFICATE OF DEPOSIT PLACEMENT SERVICE (CDARS)
Max % (MV) 30.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant

COLLATERALIZED BANK DEPOSITS
Max % Issuer (MV) 5.0 0.0 Compliant

COLLATERALIZED TIME DEPOSITS (NON-NEGOTIABLE
CD/TD)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant

COMMERCIAL PAPER
Max % (MV) 25.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 270 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

CORPORATE MEDIUM TERM NOTES
Max % (MV) 30.0 25.3 Compliant
Max % Issuer (MV) 5.0 1.3 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant
44 CONFIDENTIAL | 4
City of American Canyon | Account #10130 | As of March 31, 2025 Execution Time: 04/03/2025 02:00:00 AM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

STATEMENT OF COMPLIANCE
Rules Name Limit Actual Compliance
Status Notes

FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE CD/
TD)
Max % (MV) 20.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant

FEDERAL AGENCIES
Max % (MV) 100.0 10.5 Compliant
Max % Issuer (MV) 30.0 4.3 Compliant
Max Callables (MV) 20.0 0.0 Compliant
Max Maturity (Years) 5 4 Compliant

LOCAL AGENCY INVESTMENT FUND (LAIF)
Max Concentration (MV) 75.0 0.0 Compliant

MONEY MARKET MUTUAL FUNDS
Max % (MV) 20.0 0.4 Compliant
Max % Issuer (MV) 20.0 0.4 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

MORTGAGE-BACKED SECURITIES (NON-AGENCY)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, OTHER STATES)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

MUTUAL FUNDS
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 10.0 0.0 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant
45 CONFIDENTIAL | 5
City of American Canyon | Account #10130 | As of March 31, 2025 Execution Time: 04/03/2025 02:00:00 AM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

STATEMENT OF COMPLIANCE
Rules Name Limit Actual Compliance
Status Notes

NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1 if > FDIC Limit) 0.0 0.0 Compliant

REPURCHASE AGREEMENTS
Max Maturity (Years) 1.0 0.0 Compliant

SUPRANATIONAL OBLIGATIONS
Max % (MV) 30.0 4.5 Compliant
Max % Issuer (MV) 10.0 3.1 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (MV) 100.0 51.1 Compliant
Max Maturity (Years) 5 4 Compliant
46 CONFIDENTIAL | 6
City of American Canyon | Account #10130 | As of March 31, 2025 Execution Time: 04/03/2025 02:00:00 AM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

RECONCILIATION SUMMARY
Accrual Activity Summary
Fair Market Activity Summary
Month to Date Fiscal Year to Date
(07/01/2024)
Beginning Book Value 29,975,865.07 24,562,565.58
Maturities/Calls 0.00 (455,000.00)
Principal Paydowns (55,088.91) (719,470.69)
Purchases 2,481,756.00 16,698,703.03
Sales (2,360,039.16) (9,957,934.06)
Change in Cash, Payables, Receivables 1,706.17 (14,526.35) Amortization/Accretion 4,234.13 26,652.09
Realized Gain (Loss) (0.01) (92,556.30)
Ending Book Value 30,048,433.30 30,048,433.30
Month to Date Fiscal Year to Date
(07/01/2024)
Beginning Market Value 29,889,897.96 23,913,728.98
Maturities/Calls 0.00 (455,000.00)
Principal Paydowns (55,088.91) (719,470.69)
Purchases 2,481,756.00 16,698,703.03
Sales (2,360,039.16) (9,957,934.06)
Change in Cash, Payables, Receivables 1,706.17 (14,526.35) Amortization/Accretion 4,234.13 26,652.09
Change in Net Unrealized Gain (Loss) 61,182.96 624,052.46 Realized Gain (Loss) (0.01) (92,556.30)
Ending Market Value 30,023,649.15 30,023,649.15
Maturities / Calls
Month to Date 0.00
Fiscal Year to Date (455,000.00)
Principal Paydowns
Month to Date (55,088.91)
Fiscal Year to Date (719,470.69)
Purchases
Month to Date 2,481,756.00
Fiscal Year to Date 16,698,703.03
Sales
Month to Date (2,360,039.16)
Fiscal Year to Date (9,957,934.06)
Interest Received
Month to Date 76,496.95
Fiscal Year to Date 603,050.76
Purchased / Sold Interest
Month to Date (9,764.85)
Fiscal Year to Date (35,814.95)
47 CONFIDENTIAL | 7
City of American Canyon | Account #10130 | As of March 31, 2025 Execution Time: 04/03/2025 02:00:00 AM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
ABS
43815GAC3 HAROT 2021-4 A3 0.88
01/21/2026 4,094.04 11/16/20210.89%
4,093.17
4,093.89

99.66 4.86%
4,080.12

1.00 0.01%
(13.76)
AAA/NA
AAA

0.81 0.08
47789QAC4 JDOT 2021-B A3 0.52
03/16/2026 1,516.27 07/13/20210.52%
1,516.14
1,516.25

99.82 5.22%
1,513.54

0.35 0.01%
(2.71)
AAA/NA
AAA

0.96 0.04
43815BAC4 HAROT 2022-1 A3 1.88
05/15/2026 22,956.63 02/15/20221.89%
22,953.18
22,955.79

99.46 4.73%
22,833.08

19.18 0.08%
(122.71)

AAA/AAA
NA

1.12 0.19
05602RAD3 BMWOT 2022-A A3 3.21
08/25/2026 16,048.60 05/10/20223.63%
16,047.76
16,048.38

99.68 4.55%
15,997.28

8.59 0.05%
(51.10)

AAA/AAA
NA

1.40 0.24
89238FAD5 TAOT 2022-B A3 2.93
09/15/2026 23,102.24 04/07/20223.09%
23,101.70
23,102.10

99.56 4.55%
23,000.95

30.08 0.08%
(101.16)

AAA/AAA
NA

1.46 0.27
47787JAC2 JDOT 2022 A3 2.32 09/15/2026 18,258.15 03/10/2022

2.34%
18,254.11
18,256.92

99.48 4.16%
18,162.85

18.83 0.06%
(94.07)
AAA/NA
AAA

1.46 0.28
362554AC1 GMCAR 2021-4 A3 0.68
09/16/2026 6,187.20 10/13/20210.68%
6,187.04
6,187.17

99.47 4.91%
6,154.71

1.75 0.02%
(32.46)

AAA/AAA
NA

1.46 0.12
448977AD0 HART 2022-A A3 2.22
10/15/2026 13,398.90 03/09/20222.23%
13,398.39
13,398.77

99.56 4.39%
13,340.22

13.22 0.04%
(58.55)
NA/AAA
AAA

1.54 0.20
380146AC4 GMCAR 2022-1 A3 1.26
11/16/2026 7,344.57 01/11/20221.24%
7,343.93
7,344.42

99.47 4.55%
7,305.91

3.86 0.02%
(38.50)
NA/AAA
AAA

1.63 0.16
362585AC5 GMCAR 2022-2 A3 3.1
02/16/2027 24,649.25 04/05/20223.13%
24,644.10
24,647.40

99.49 4.67%
24,522.47

31.84 0.08%
(124.93)

AAA/AAA
NA

1.88 0.33
47800AAC4 JDOT 2022-B A3 3.74
02/16/2027 44,902.40 07/12/20223.77%
44,898.11
44,900.87

99.62 4.59%
44,729.67

74.64 0.15%
(171.20)
AAA/NA
AAA

1.88 0.47
02582JJT8 AMXCA 2022-2 A 3.39
05/17/2027 210,000.00 05/17/20223.42%
209,953.55
209,997.29

99.84 4.72%
209,670.51
316.40

0.70%
(326.78)
NA/AAA
AAA

0.12 0.12
47800BAC2 JDOT 2022-C A3 5.09
06/15/2027 96,249.94 10/12/20223.29%
96,242.47
96,246.60
100.30

4.63%
96,542.91
217.74

0.32%
296.31
AAA/NA
AAA

2.21 0.58
58768PAC8 MBART 2022-1 A3 5.21
08/16/2027 125,555.43 11/15/20225.27%
125,530.60
125,543.36
100.29

4.70%
125,922.19
290.73

0.42%
378.83

AAA/AAA
NA

2.38 0.51
05592XAD2 BMWOT 2023-A A3 5.47
02/25/2028 42,477.24 07/11/20235.47%
42,469.71
42,472.50
100.66

4.59%
42,757.28

38.73 0.14%
284.79
NA/AAA
AAA

2.91 0.70
161571HT4 CHAIT 2023-1 A 5.16 09/15/2028 255,000.00 09/07/2023

5.17%
254,929.31
254,951.13
101.13

4.39%
257,888.64
584.80

0.86%
2,937.51
NA/AAA
AAA

3.46 1.37
43813YAC6 HAROT 2024-3 A3 4.57
03/21/2029 150,000.00 08/09/20244.68%
149,976.44
149,979.58
100.42

4.36%
150,625.65
190.42

0.50%
646.07
AAA/NA
AAA

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
34535VAD6 FORDO 2024-D A3 4.61
08/15/2029 145,000.00 11/19/20244.66%
144,995.35
144,995.70
100.64

4.34%
145,928.99
297.09

0.49%
933.29
AAA/NA
AAA

4.38 2.01
47800DAD6 JDOT 2025 A3 4.23 09/17/2029 145,000.00 03/04/2025

5.09%
144,990.88
144,991.00

99.92 4.30%
144,885.77
392.31

0.48%
(105.23)
AAA/NA
AAA

4.47 2.38
44935CAD3 HART 2025-A A3 4.32
10/15/2029 180,000.00 03/04/20254.84%
179,973.45
179,973.77

99.88 4.42%
179,786.84
410.40

0.60%
(186.92)
NA/AAA
AAA

4.54 2.06
Total ABS 1,531,740.86 4.41%
1,531,499.40
1,531,602.87
100.26

4.49%
1,535,649.59
2,941.94

5.11%
4,046.72

2.96 1.20
AGENCY
3137EAEU9

FEDERAL HOME LOAN
MORTGAGE CORP 0.375
07/21/2025
190,000.00 07/21/2020

0.48%
189,053.80
189,942.42

98.82 4.29%
187,756.04
138.54

0.63%
(2,186.38)
AAA/AA
AA

0.31 0.30
3135G05X7 FEDERAL NATIONAL MORTGAGE
ASSOCIATION 0.375 08/25/2025 305,000.00 08/25/20200.47% 303,572.60
304,885.75

98.46 4.28%
300,312.26
114.38

1.00%
(4,573.49)
AAA/AA
AA

0.40 0.39
3137EAEX3

FEDERAL HOME LOAN
MORTGAGE CORP 0.375
09/23/2025
280,000.00 09/23/2020

0.44%
279,157.20
279,919.14

98.14 4.35%
274,793.07

23.33 0.92%
(5,126.07)
AAA/AA
AA

0.48 0.47
3135G06G3 FEDERAL NATIONAL MORTGAGE
ASSOCIATION 0.5 11/07/2025 300,000.00 11/09/20200.57%
298,926.00
299,870.25

97.73 4.37%
293,191.59
600.00

0.98%
(6,678.66)
AAA/AA
AA

0.61 0.59
3130ATUC9 FEDERAL HOME LOAN BANKS 4.5
12/12/2025 450,000.00 02/08/20234.21%
453,393.00
450,834.34
100.21

4.18%
450,960.39
6,131.25

1.50%
126.05
AAA/AA
AA

0.70 0.67
3130AWMN7 FEDERAL HOME LOAN BANKS

4.375 06/09/2028 300,000.00 07/26/20234.27%
301,350.00
300,884.06
101.34

3.92%
304,008.50
4,083.33

1.01%
3,124.44
AAA/AA
AA

3.19 2.92
3130AWTR1 FEDERAL HOME LOAN BANKS

4.375 09/08/2028 280,000.00 09/12/20234.51%
278,350.80
278,863.12
101.48

3.91%
284,155.46
782.64

0.95%
5,292.34
AAA/AA
AA

3.44 3.16
3133EPWK7 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.5 09/22/2028 280,000.00 09/22/20234.66%
278,023.20
278,623.61
101.62

3.99%
284,544.99
315.00

0.95%
5,921.38
AAA/AA
AA

3.48 3.19
3133EPN50 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.25 12/15/2028 250,000.00 12/28/20233.88% 254,180.00
253,121.74
100.83

4.00%
252,080.58
3,128.47

0.84%
(1,041.17)
AAA/AA
AA

3.71 3.36
3130AVBD3 FEDERAL HOME LOAN BANKS 4.5
03/09/2029 250,000.00 04/22/20244.71%
247,680.00
248,126.81
101.94

3.96%
254,852.30
687.50

0.85%
6,725.49
AAA/AA
AA

3.94 3.58
3133ERDH1 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.75 04/30/2029 250,000.00 05/21/20244.47% 253,052.50
252,521.19
102.67

4.03%
256,685.82
4,980.90

0.85%
4,164.63
AAA/AA
AA

4.08 3.62
Total Agency 3,135,000.00 3.07%
3,136,739.10
3,137,592.43
100.29

4.12%
3,143,340.99
20,985.35

10.47%
5,748.56

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration

AGENCY CMBS
3137FG6X8 FHMS K-077 A2 3.85 05/25/2028 460,000.00 05/24/2023

4.24%
451,554.69
454,711.11

98.77 4.23%
454,339.38
1,475.83

1.51%
(371.73)
AAA/AA
AAA

3.15 2.84
3137FQ3Z4 FHMS K-101 A2 2.524
10/25/2029 500,000.00 03/13/20254.41%
461,289.06
461,615.93

92.70 4.31%
463,488.55
1,051.67

1.54%
1,872.62
AAA/AA
AA

4.57 4.16
Total Agency
CMBS 960,000.00 4.33%
912,843.75
916,327.04

95.70 4.27%
917,827.93
2,527.50

3.06%
1,500.88

3.87 3.51
CASH
CCYUSD Receivable 3,922.09 --

0.00%
3,922.09
3,922.09

1.00 0.00%
3,922.09

0.00 0.01%

0.00 AAA/AAA
AAA

0.00 0.00
Total Cash 3,922.09 0.00%
3,922.09
3,922.09

1.00 0.00%
3,922.09

0.00 0.01%

0.00 0.00

0.00 CORPORATE
037833DT4 APPLE INC 1.125 05/11/2025 155,000.00 09/16/2021

0.82%
156,643.00
155,012.81

99.62 4.58%
154,405.35
678.13

0.51%
(607.46)
AAA/AA
NA

0.11 0.11
91324PEC2 UNITEDHEALTH GROUP INC 1.15
05/15/2026 350,000.00 --1.43%
345,778.05
348,924.07

96.56 4.32%
337,974.05
1,520.56

1.13%
(10,950.02)
A/A
A

1.12 1.09
89236TJK2 TOYOTA MOTOR CREDIT CORP

1.125 06/18/2026 350,000.00 --1.15%
349,529.80
349,880.78

96.29 4.30%
337,000.42
1,126.56

1.12%
(12,880.36)
A/A
A

1.22 1.18
06051GJD2 BANK OF AMERICA CORP 1.319
06/19/2026 200,000.00 09/16/20211.22%
200,670.00
200,042.93

99.29 5.37%
198,570.57
747.43

0.66%
(1,472.36)
A/A
AA

1.22 0.21
06368FAC3 BANK OF MONTREAL 1.25
09/15/2026 100,000.00 09/23/20211.39%
99,311.00
99,797.93

95.54 4.45%
95,538.47

55.56 0.32%
(4,259.46)
A/A
AA

1.46 1.41
931142ER0 WALMART INC 1.05 09/17/2026 40,000.00 09/08/2021

1.09%
39,924.40
39,977.89

95.76 4.06%
38,305.76

16.33 0.13%
(1,672.13)
AA/AA
AA

1.47 1.42
89114TZN5 TORONTO-DOMINION BANK

1.95 01/12/2027 300,000.00 01/25/20222.11%
297,689.85
299,169.57

95.70 4.49%
287,110.82
1,283.75

0.96%
(12,058.75)
A/A
AA

1.79 1.71
87612EBM7 TARGET CORP 1.95 01/15/2027 135,000.00 01/19/2022

1.99%
134,770.50
134,917.40

96.25 4.14%
129,938.10
555.75

0.43%
(4,979.29)
A/A
A

1.79 1.72
808513BY0 CHARLES SCHWAB CORP 2.45
03/03/2027 75,000.00 03/01/20222.47%
74,919.00
74,968.91

96.48 4.38%
72,360.19
142.92

0.24%
(2,608.72)
A/A
A

1.92 1.85
084664CZ2 BERKSHIRE HATHAWAY FINANCE
CORP 2.3 03/15/2027 220,000.00 03/07/20222.30%
219,958.20
219,983.68

96.69 4.08%
212,709.91
224.89

0.71%
(7,273.76)
AA/AA
A

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
023135CF1 AMAZON.COM INC 3.3
04/13/2027 150,000.00 04/25/20223.34%
149,740.50
149,893.74

98.32 4.17%
147,481.07
2,310.00

0.49%
(2,412.66)
A/AA
AA

2.04 1.91
74340XBN0 PROLOGIS LP 2.125 04/15/2027 325,000.00 11/09/2022

5.15%
286,419.25
307,204.54

95.66 4.37%
310,904.16
3,184.55

1.04%
3,699.62
A/A
NA

2.04 1.94
927804GH1 VIRGINIA ELECTRIC AND POWER
CO 3.75 05/15/2027 65,000.00 05/16/20223.82%
64,797.20
64,913.28

98.69 4.40%
64,151.61
920.83

0.21%
(761.67)
A/BBB
A

2.12 1.99
14913R3A3 CATERPILLAR FINANCIAL
SERVICES CORP 3.6 08/12/2027 180,000.00 08/22/20223.81% 178,277.40
179,180.48

98.56 4.24%
177,414.98
882.00

0.59%
(1,765.51)
A/A
A

2.37 2.23
931142EX7 WALMART INC 3.95 09/09/2027 140,000.00 --

3.98%
139,833.40
139,919.18

99.72 4.07%
139,610.17
337.94

0.47%
(309.00)
AA/AA
AA

2.44 2.30
06051GGF0 BANK OF AMERICA CORP 3.824
01/20/2028 200,000.00 04/10/20235.10%
191,298.00
195,841.47

98.73 5.11%
197,466.20
1,508.36

0.66%
1,624.74
A/A
AA

2.81 1.71
79466LAF1 SALESFORCE INC 3.7 04/11/2028 250,000.00 08/23/2023

4.84%
238,280.00
242,334.52

98.52 4.23%
246,288.27
4,368.06

0.82%
3,953.74
A/A
NA

3.03 2.78
74456QBU9 PUBLIC SERVICE ELECTRIC AND
GAS CO 3.7 05/01/2028 250,000.00 09/06/20235.10%
235,697.50
240,509.95

98.11 4.36%
245,283.68
3,854.17

0.82%
4,773.73
A/A
NA

3.08 2.83
037833ET3 APPLE INC 4.0 05/10/2028 50,000.00 05/08/2023

4.04%
49,903.50
49,940.05

99.96 4.01%
49,980.86
783.33

0.17%

40.81 AAA/AA
NA

3.11 2.85
02665WEM9 AMERICAN HONDA FINANCE
CORP 5.125 07/07/2028 200,000.00 08/17/20235.33%
198,238.00
198,820.39
101.68

4.56%
203,363.62
2,391.67

0.68%
4,543.23
A/A
A

3.27 2.95
46647PDG8 JPMORGAN CHASE & CO 4.851
07/25/2028 200,000.00 08/04/20235.27%
197,018.00
198,258.61
100.64

5.07%
201,277.65
1,778.70

0.67%
3,019.04
A/A
AA

3.32 2.15
69371RS80 PACCAR FINANCIAL CORP 4.6
01/31/2029 305,000.00 01/24/20244.64%
304,502.85
304,618.77
100.66

4.41%
307,019.38
2,377.31

1.02%
2,400.61
A/A
NA

3.84 3.45
78016HZV5 ROYAL BANK OF CANADA 4.95
02/01/2029 300,000.00 08/26/20244.30%
307,740.00
306,702.58
101.31

4.57%
303,942.58
2,475.00

1.01%
(2,760.01)
A/A
AA

3.84 3.44
17275RBR2 CISCO SYSTEMS INC 4.85
02/26/2029 275,000.00 03/14/20244.74%
276,287.00
276,012.20
101.78

4.35%
279,907.35
1,296.70

0.93%
3,895.15
A/AA
NA

3.91 3.44
61747YFD2 MORGAN STANLEY 5.164
04/20/2029 300,000.00 05/30/20245.44%
297,084.00
297,710.32
101.36

4.97%
304,066.64
6,928.37

1.01%
6,356.31
A/A
A

4.05 2.74
91159HJM3 US BANCORP 5.775 06/12/2029 300,000.00 06/20/2024

5.26%
305,430.00
304,367.93
103.13

5.07%
309,401.98
5,245.63

1.03%
5,034.05
A/A
A

4.20 2.85
437076DC3 HOME DEPOT INC 4.75
06/25/2029 105,000.00 06/17/20244.90%
104,322.75
104,426.60
101.23

4.43%
106,287.25
1,330.00

0.35%
1,860.65
A/A
A

4.24 3.69
756109CB8 REALTY INCOME CORP 4.0
07/15/2029 300,000.00 09/27/20244.32%
295,881.00
296,311.98

97.33 4.69%
291,987.39
2,533.33

0.97%
(4,324.58)
A/A
NA

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
171239AL0 CHUBB INA HOLDINGS LLC 4.65
08/15/2029 300,000.00 09/19/20244.06%
307,731.00
306,882.74
100.84

4.43%
302,528.44
1,782.50

1.01%
(4,354.30)
A/A
A

4.38 3.83
46647PAX4 JPMORGAN CHASE & CO 4.452
12/05/2029 200,000.00 12/09/20244.72%
198,072.00
198,220.31

99.30 4.90%
198,609.29
2,869.07

0.66%
388.98
A/A
AA

4.68 3.31
26442CBA1 DUKE ENERGY CAROLINAS LLC

2.45 02/01/2030 350,000.00 02/26/20254.69%
315,857.50
316,464.82

90.95 4.56%
318,314.45
1,429.17

1.06%
1,849.64
AA/A
NA

4.84 4.45
63743HFX5

NATIONAL RURAL UTILITIES

COOPERATIVE FINANCE CORP

4.95 02/07/2030
320,000.00 --

4.92%
320,421.70
320,422.05
101.31

4.64%
324,203.41
2,376.00

1.08%
3,781.36
A/NA
A

4.86 4.18
857477CW1 STATE STREET CORP 4.729
02/28/2030 350,000.00 02/28/20254.64%
351,074.50
351,055.34
100.54

4.60%
351,883.37
1,517.22

1.17%
828.02
NA/A
AA

4.91 4.26
571748CA8

MARSH & MCLENNAN
COMPANIES INC 4.65
03/15/2030
350,000.00 03/14/2025

4.76%
348,351.50
348,365.06
100.18

4.61%
350,632.57
723.33

1.17%
2,267.51
A/A
A

4.96 4.37
Total Corporate 7,690,000.00 3.95%
7,581,452.35
7,621,052.87

98.85 4.54%
7,595,920.01
61,555.09

25.30%
(25,132.86)

3.22 2.74

MONEY MARKET
FUND
31846V203 FIRST AMER:GVT OBLG Y 108,413.84 --

3.97%
108,413.84
108,413.84

1.00 3.97%
108,413.84

0.00 0.36%

0.00 AAA/AAA
AAA

0.00 0.00
Total Money
Market Fund 108,413.84 3.97%
108,413.84
108,413.84

1.00 3.97%
108,413.84

0.00 0.36%

0.00 0.00

0.00 SUPRANATIONAL
459058JB0

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 0.625 04/22/2025
180,000.00 04/15/2020

0.70%
179,303.40
179,991.99

99.76 4.68%
179,575.44
497.67

0.60%
(416.55)

AAA/AAA
NA

0.06 0.06
459058JL8

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 0.5 10/28/2025
250,000.00 10/21/2020

0.52%
249,717.50
249,967.51

97.86 4.30%
244,662.35
531.25

0.81%
(5,305.17)

AAA/AAA
NA

0.58 0.56
459058KT9

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 3.5 07/12/2028
210,000.00 11/28/2023

4.55%
200,928.00
203,553.82

98.51 3.99%
206,877.94
1,612.92

0.69%
3,324.11

AAA/AAA
NA

3.28 3.04
45950KDD9 INTERNATIONAL FINANCE CORP

4.5 07/13/2028 130,000.00 07/06/20234.53%
129,855.70
129,905.30
101.58

3.98%
132,055.06
1,267.50

0.44%
2,149.76

AAA/AAA
NA

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
4581X0EN4

INTER-AMERICAN
DEVELOPMENT BANK 4.125
02/15/2029
300,000.00 02/15/2024

4.31%
297,534.00
298,083.50
100.42

4.01%
301,247.93
1,581.25

1.00%
3,164.42

AAA/AAA
NA

3.88 3.53
459058LR2

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 4.125 03/20/2030
300,000.00 03/14/2025

4.20%
298,980.00
298,986.70
100.20

4.08%
300,613.73
378.13

1.00%
1,627.02

AAA/AAA
NA

4.97 4.45
Total
Supranational 1,370,000.00 3.19%
1,356,318.60
1,360,488.83

99.65 4.16%
1,365,032.44
5,868.71

4.55%
4,543.61

2.88 2.62

US TREASURY
91282CBC4 UNITED STATES TREASURY 0.375
12/31/2025 350,000.00 --0.71%
345,037.74
349,129.87

97.26 4.12%
340,426.27
329.94

1.13%
(8,703.60)
AAA/AA
AA

0.75 0.73
91282CKK6 UNITED STATES TREASURY 4.875
04/30/2026 325,000.00 03/19/20254.15%
327,513.67
327,439.37
100.86

4.05%
327,780.27
6,652.62

1.09%
340.90
AAA/AA
AA

1.08 1.02
91282CCP4 UNITED STATES TREASURY 0.625
07/31/2026 350,000.00 --1.04%
343,220.70
348,114.62

95.68 3.98%
334,878.91
362.57

1.12%
(13,235.71)
AAA/AA
AA

1.33 1.30
91282CCW9 UNITED STATES TREASURY 0.75
08/31/2026 650,000.00 --0.88%
645,862.26
648,813.15

95.61 3.98%
621,460.94
423.91

2.07%
(27,352.21)
AAA/AA
AA

1.42 1.38
91282CDG3 UNITED STATES TREASURY 1.125
10/31/2026 700,000.00 --1.28%
694,789.06
698,321.95

95.70 3.96%
669,894.53
3,306.63

2.23%
(28,427.41)
AAA/AA
AA

1.59 1.53
91282CJP7 UNITED STATES TREASURY 4.375
12/15/2026 400,000.00 02/26/20254.14%
401,609.38
401,528.42
100.70

3.94%
402,812.50
5,144.23

1.34%
1,284.08
AAA/AA
AA

1.71 1.61
91282CMH1 UNITED STATES TREASURY 4.125
01/31/2027 400,000.00 02/28/20254.06%
400,500.00
400,477.21
100.34

3.93%
401,359.38
2,734.81

1.34%
882.17
AAA/AA
AA

1.84 1.74
91282CEF4 UNITED STATES TREASURY 2.5
03/31/2027 350,000.00 09/27/20224.27%
325,035.16
338,936.55

97.34 3.90%
340,703.30

23.91 1.13%
1,766.75
AAA/AA
AA

2.00 1.92
91282CEN7 UNITED STATES TREASURY 2.75
04/30/2027 400,000.00 06/13/20224.26%
387,734.38
394,772.82

97.71 3.90%
390,859.38
4,618.78

1.30%
(3,913.44)
AAA/AA
AA

2.08 1.97
91282CEW7 UNITED STATES TREASURY 3.25
06/30/2027 700,000.00 --2.97%
708,996.10
704,096.18

98.66 3.88%
690,594.10
5,718.92

2.30%
(13,502.08)
AAA/AA
AA

2.25 2.13
91282CKZ3 UNITED STATES TREASURY 4.375
07/15/2027 275,000.00 10/28/20244.07%
277,126.95
276,795.76
101.04

3.90%
277,846.68
2,525.90

0.93%
1,050.92
AAA/AA
AA

2.29 2.14
91282CFH9 UNITED STATES TREASURY 3.125
08/31/2027 250,000.00 09/08/20223.36%
247,275.39
248,677.43

98.23 3.90%
245,566.41
679.35

0.82%
(3,111.02)
AAA/AA
AA

2.42 2.29
91282CFM8 UNITED STATES TREASURY 4.125
09/30/2027 280,000.00 12/20/20223.84%
283,401.56
281,778.80
100.58

3.88%
281,629.69

31.56 0.94%
(149.11)
AAA/AA
AA

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CFU0 UNITED STATES TREASURY 4.125
10/31/2027 280,000.00 01/09/20233.67%
285,490.63
282,950.24
100.57

3.89%
281,585.94
4,849.72

0.94%
(1,364.30)
AAA/AA
AA

2.59 2.39
91282CLX7 UNITED STATES TREASURY 4.125
11/15/2027 400,000.00 02/26/20254.11%
400,109.38
400,105.74
100.57

3.89%
402,296.88
6,244.48

1.34%
2,191.14
AAA/AA
AA

2.63 2.43
91282CGC9 UNITED STATES TREASURY 3.875
12/31/2027 280,000.00 01/26/20233.62%
283,215.63
281,794.60

99.98 3.88%
279,934.37
2,727.49

0.93%
(1,860.23)
AAA/AA
AA

2.75 2.56
9128283W8 UNITED STATES TREASURY 2.75
02/15/2028 300,000.00 03/08/20234.37%
278,660.16
287,579.36

96.94 3.88%
290,812.50
1,025.55

0.97%
3,233.14
AAA/AA
AA

2.88 2.72
91282CGP0 UNITED STATES TREASURY 4.0
02/29/2028 400,000.00 02/26/20253.98%
398,687.50
398,726.98
100.29

3.89%
401,171.88
1,391.30

1.34%
2,444.89
AAA/AA
AA

2.92 2.72
91282CGT2 UNITED STATES TREASURY 3.625
03/31/2028 450,000.00 --3.63%
449,876.96
449,925.34

99.27 3.88%
446,730.47

44.57 1.49%
(3,194.86)
AAA/AA
AA

3.00 2.81
91282CHA2 UNITED STATES TREASURY 3.5
04/30/2028 575,000.00 --3.61%
572,176.76
573,239.72

98.85 3.90%
568,374.02
8,450.28

1.89%
(4,865.70)
AAA/AA
AA

3.08 2.85
91282CHE4 UNITED STATES TREASURY 3.625
05/31/2028 250,000.00 06/15/20233.95%
246,347.66
247,668.63

99.18 3.90%
247,949.22
3,037.43

0.83%
280.59
AAA/AA
AA

3.17 2.93
91282CHQ7 UNITED STATES TREASURY 4.125
07/31/2028 430,000.00 --4.29%
420,509.38
423,470.37
100.71

3.90%
433,040.23
2,939.92

1.44%
9,569.86
AAA/AA
AA

3.33 3.07
91282CHX2 UNITED STATES TREASURY 4.375
08/31/2028 450,000.00 --4.53%
446,964.85
447,898.33
101.46

3.91%
456,591.80
1,711.96

1.52%
8,693.46
AAA/AA
AA

3.42 3.14
91282CJA0 UNITED STATES TREASURY 4.625
09/30/2028 450,000.00 10/19/20234.97%
443,285.16
445,250.93
102.33

3.91%
460,476.56

56.86 1.53%
15,225.63
AAA/AA
AA

3.50 3.21
91282CJN2 UNITED STATES TREASURY 4.375
11/30/2028 350,000.00 12/21/20233.82%
358,599.61
356,379.43
101.55

3.91%
355,441.41
5,132.21

1.18%
(938.03)
AAA/AA
AA

3.67 3.32
91282CJW2 UNITED STATES TREASURY 4.0
01/31/2029 450,000.00 --4.20%
446,181.64
446,957.96
100.27

3.92%
451,230.47
2,983.43

1.50%
4,272.51
AAA/AA
AA

3.84 3.50
91282CKD2 UNITED STATES TREASURY 4.25
02/28/2029 300,000.00 02/27/20244.30%
299,378.91
299,513.95
101.17

3.92%
303,515.63
1,108.70

1.01%
4,001.68
AAA/AA
AA

3.91 3.57
91282CKG5 UNITED STATES TREASURY 4.125
03/31/2029 400,000.00 --4.32%
396,410.15
397,202.67
100.73

3.93%
402,921.88

45.08 1.34%
5,719.21
AAA/AA
AA

4.00 3.66
91282CKP5 UNITED STATES TREASURY 4.625
04/30/2029 400,000.00 04/29/20244.66%
399,296.88
399,426.26
102.61

3.93%
410,421.88
7,767.96

1.37%
10,995.61
AAA/AA
AA

4.08 3.63
91282CKT7 UNITED STATES TREASURY 4.5
05/31/2029 350,000.00 06/26/20244.33%
352,570.31
352,173.12
102.17

3.93%
357,587.89
5,278.85

1.19%
5,414.77
AAA/AA
AA

4.17 3.72
91282CKX8 UNITED STATES TREASURY 4.25
06/30/2029 450,000.00 --3.97%
455,619.14
454,891.93
101.22

3.93%
455,484.60
4,807.67

1.52%
592.67
AAA/AA
AA

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CLC3 UNITED STATES TREASURY 4.0
07/31/2029 350,000.00 07/30/20244.30%
348,796.88
348,957.65
100.26

3.93%
350,916.02
2,320.44

1.17%
1,958.37
AAA/AA
AA

4.33 3.92
91282CFJ5 UNITED STATES TREASURY 3.125
08/31/2029 500,000.00 --3.52%
491,214.84
492,156.81

96.74 3.94%
483,691.41
1,358.70

1.61%
(8,465.41)
AAA/AA
AA

4.42 4.06
91282CLN9 UNITED STATES TREASURY 3.5
09/30/2029 325,000.00 01/28/20254.37%
313,193.36
313,622.69

98.18 3.94%
319,096.68

31.08 1.06%
5,473.99
AAA/AA
AA

4.50 4.12
91282CLR0 UNITED STATES TREASURY 4.125
10/31/2029 325,000.00 12/17/20244.38%
322,676.76
322,812.65
100.73

3.95%
327,386.72
5,629.14

1.09%
4,574.07
AAA/AA
AA

4.59 4.07
91282CMA6 UNITED STATES TREASURY 4.125
11/30/2029 300,000.00 12/09/20244.07%
300,750.00
300,703.74
100.77

3.94%
302,320.31
4,147.66

1.01%
1,616.57
AAA/AA
AA

4.67 4.15
91282CMD0 UNITED STATES TREASURY 4.375
12/31/2029 425,000.00 --4.38%
424,895.51
424,901.26
101.82

3.95%
432,719.73
4,674.12

1.44%
7,818.47
AAA/AA
AA

4.75 4.22
91282CMG3 UNITED STATES TREASURY 4.25
01/31/2030 400,000.00 02/26/20254.14%
401,843.75
401,809.93
101.28

3.96%
405,125.20
2,817.68

1.35%
3,315.27
AAA/AA
AA

4.84 4.31
91282CGQ8 UNITED STATES TREASURY 4.0
02/28/2030 400,000.00 03/10/20254.00%
400,031.25
400,030.89
100.23

3.95%
400,906.25
1,391.30

1.34%
875.36
AAA/AA
AA

4.91 4.41
Total US Treasury 15,420,000.00 3.67%
15,324,885.41
15,369,033.32

99.61 3.93%
15,353,542.27
114,526.70

51.14%
(15,491.05)

3.09 2.83
Total Portfolio 30,219,076.79 3.71%
29,956,074.54
30,048,433.29

99.04 4.15%
30,023,649.15
208,405.29
100.00%
(24,784.14)

3.02 2.63
Total Market
Value + Accrued 30,232,054.44
55 CITY COUNCIL AGENDA
MAY 20, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 14.

TITLE
MTC Resolution of Local Support

RECOMMENDATION
Adopt a Resolu%on authorizing the filing of an applica%on for funding assigned to MTC and commi+ng any necessary matching funds and sta%ng assurance to complete the Melvin Road Pavement Rehabilitation Project (TR27-0100).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director

BACKGROUND & ANALYSIS
In 2018, the Metropolitan Transporta%on Commission (MTC) established the Housing Incen%ve Pool (HIP) Programfor funding $71 million in transporta%on projects that promote the produc%on and preservation of affordable housing.

In April 2024, the City of American Canyon was one of 15 agencies in the Bay Area that was awarded HIP Program funding for an amount not to exceed of $1,333,000 for producing 228 new units of affordable housing between 2018-2022. In order to receive funding, the City was required to submit a letter of interest by December 2024 in the form of a project application.

City staff submiBed an applica%on for rehabilita%ng the pavement on Melvin Road, Poco Way, and a portion of James Road (between Wilson Way and Donaldson Way.) The proposed project will consist of pavement rehabilita%on of approximately 3,225 linear feet of roadway by means of full depth reclama%on via cement treatment (FDR-C) or similar recycle in place method. Work will include, but is not limited to, mobiliza%on, storm water pollu%on preven%on, traffic control, curb ramp upgrades as needed, road base treatment via FDR-C, asphalt concrete paving, and new signage and striping.

Striping improvements will include parking, centerline and share the road bicycle markings.

The City was informed in early 2025 that the project applica%on for the Melvin Road Paving Rehabilita%on Project had been accepted by MTC. Prior to the funding being programmed, the local agency is required to adopt a resolu%on of local support for the project based on MTC's provided template that has been attached. It is anticipated that design will commence next fiscal year. 56 COUNCIL PRIORITY PROGRAMS AND PROJECTS
Transporta%on: "Improve the transporta%on network within the City to alleviate conges%on and enhance the quality of life for the community."

FISCAL IMPACT
The project is included in the proposed Fiscal Year 2025/26 Capital Improvement Program budget going to City Council in June. The one-%me federal grant funding of $1,333,000 requires a minimum

11.47% local funding match which will be provided by the City's Measure U or gax tax alloca%on. The ini%al total project es%mate is $1,778,750 with local contribu%ons of $445,750. The es%mate will be refined and updated once design is underway.

ENVIRONMENTAL REVIEW
The recommended action is not a “project” subject to environmental review under CEQA.

ATTACHMENTS:

1. Resolution of Local Support

2. Project Map

3. 2018 MTC Resolution 4348
57 RESOLUTION OF LOCAL SUPPORT
RESOLUTION NO. 2025-

AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO MTC AND

COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING ASSURANCE TO COMPLETE THE MELVIN ROAD PAVEMENT REHABILITATION PROJECT (TR27-0100) WHEREAS, the City of American Canyon (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $1,333,000 in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Block Grant Program (STP) funding, Congestion Mitigation and Air Quality Improvement Program (CMAQ) funding, Carbon Reduction Program (CRP) funding, Transportation Alternatives (TA) set-aside/Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Melvin Road Pavement Rehabilitation Project (TR27-0100) (herein referred to as PROJECT) for the Housing Incentive Pool Program (herein referred to as PROGRAM); and
WHEREAS, the United States Congress from time to time enacts and amends legislation to provide funding for various transportation needs and programs, (collectively, the FEDERAL TRANSPORTATION ACT) including, but not limited to the Surface Transportation Block Grant Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149), the Carbon Reduction Program (CRP) (23 U.S.C. § 175), and the Transportation Alternatives (TA) set-aside (23 U.S.C. § 133); and
WHEREAS,state statutes, including California Streets and Highways Code §182.6, §182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and
WHEREAS, pursuant to the FEDERAL TRANSPORTATION ACT, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally-significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and
WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following:
58 2
• the commitment of any required matching funds; and
• that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and
• that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and • the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and
• that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project-specific requirements as set forth in the PROGRAM; and
• that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTCfunded transportation projects to coordinate within the agency and with the respective County Transportation Agency (CTA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTCfunded transportation and transit projects implemented by APPLICANT; and • in the case of a transit project, the PROJECT will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC’s Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and • in the case of a highway project, the PROJECT will comply with MTC Resolution No. 4104, which sets forth MTC’s Traffic Operations System (TOS) Policy to install and activate TOS elements on new major freeway projects; and
• in the case of an RTIP project, state law requires PROJECT be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the County Transportation Agency (CTA); and WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and
WHEREAS, there is no legal impediment to APPLICANT making applications for the funds; and WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS, APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application.

NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under the FEDERAL TRANSPORTATION ACT or continued funding; and be it further 59 3
RESOLVED that APPLICANT will provide any required matching funds; and be it further RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and be it further RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally-funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC-funded transportation projects to coordinate within the agency and with the respective County Transportation Agency (CTA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC-funded transportation and transit projects implemented by APPLICANT; and be it further
RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and be it further
RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and be it further RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and be it further RESOLVED that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and be it further
RESOLVED that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC’s Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and be it further RESOLVED that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the County Transportation Agency (CTA); and be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further
RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further
RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and be it further
60 4
RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further RESOLVED that APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further
RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further
RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 20th day of May, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 61 HIP Project
62 Date: October 24, 2018
W.I.: 1511
Referred by: PAC
Revised: 10/23/19-C
12/20/23-C

ABSTRACT
Resolution No. 4348, Revised
This resolution approves the framework and qualifying criteria of the Housing Incentive Pool, an incentive program to reward San Francisco Bay Area local jurisdictions that produce or preserve the most affordable housing.

Attachment A of this resolution was revised on October 23, 2019 to include eligibility and programming guidelines for the $5 million Sub-HIP pilot set-aside from the Housing Incentive Pool.

Attachment A of this resolution was revised on December 20, 2023 to further define the eligibility and programming guidelines for the $71 million Housing Incentive Pool.

Further discussion of this action is contained in the MTC Programming and Allocations Summary Sheets dated October 10, 2018, October 9, 2019, and December 13, 2023. 63 Date:

W.I.:

Referred by:

October 24, 2018
1511
PAC
RE: Housing Incentive Pool Framework and Qualifying Criteria

METROPOLIT AN TRANSPORTATION COMMISSION
RESOLUTION NO. 4348
WHEREAS, the Metropolitan Transportation Commission (MTC) is the regional transportation planning agency for the San Francisco Bay Area pursuant to Government Code Section 66500 et seq.; and
WHEREAS, the availability of affordable housing in the San Francisco Bay Area has been highlighted as a regional issue in Plan Bay Area 2040 and other plans; and WHEREAS, pursuant to MTC Resolution 4308, MTC has developed a framework and criteria for the distribution of funds to incentivize desired housing outcomes across the region; now, therefore, be it
RESOLVED, that MTC approves the Housing Incentive Pool (HIP) framework and qualifying criteria as set forth in Attachment A to this resolution, attached hereto and incorporated by reference; and, be it further
RESOLVED, that MTC may allocate funds to local agencies per the approved HIP framework and criteria as set forth in Attachment A to this resolution; and be it further RESOLVED, that agencies receiving funds allocated by MTC per this resolution must adhere to any and all conditions, guidelines, and eligibility requirements prescribed by the type of funding received.

METROPOLIT AN TRANSPORT A TION COMMISSION
The above resolution was entered into by the
Metropolitan Transportation Commission
at a regular meeting of the Commission held
in San Francisco, California, on October 24, 2018.
64 Date: October 24, 2018
W.I.: 1511
Referred by: PAC
Revised: 10/23/19-C
12/20/23-C
Attachment A
Resolution No. 4348

Page 1 of 4 ends

Housing Incentive Pool Framework and Qualifying Criteria This framework and qualifying criteria guide the distribution of funding for the Housing Incentive Pool (HIP), a funding program intended to provide incentive for the building and preservation of affordable housing units by local jurisdictions in the San Francisco Bay Area.

HIP Eligible Time Period:

The eligible time period for the production or preservation of housing units that meet the qualifying criteria listed below is calendar years 2018 through 2022.

HIP grants will only be distributed after the fifth year of the eligible time period.

HIP Housing Unit Qualifying Criteria:

1. Total HIP units = new built units + preserved units;

2. New or preserved units must be affordable to households at the very low-, low- and moderateincome levels;

3. New and preserved units must be located in Priority Development Areas (PDAs) or in Transit Priority Areas (TPAs) to qualify for the incentive;

4. Preserved units must be either:
a. Multi-family units that receive governmental assistance consistent with the funding sources in Government Code Section 65863.10(a)(3) that are identified as “very-high risk” or “high risk” of converting to market-rate rents by the California Housing Partnership Corporation (CHPC) or,
b. The acquisition/preservation of existing unrestricted multi-family affordable housing units upon which restrictions are newly placed;

5. A preserved unit that has deed restrictions for at least 55 years will be counted as one HIP unit.

Units with deed restrictions for a shorter duration will receive a pro-rated share of one unit based on the 55-year standard;

6. All new units must be deed restricted;

7. To be eligible for the HIP program, jurisdictions must be compliant with state housing laws related to Surplus Lands, Accessory Dwelling Units, Density Bonuses, and Housing Element by the end of December, 2024 2022. Compliance with the Housing Element will be determined by the California Department of Housing and Community Development. Jurisdictions must certify by council or board resolution that they are compliant with the other three laws.

Funding Distribution:

Five million dollars will be set aside from funds available for the HIP to pilot a competitive program to help finance eligible infrastructure that will support affordable housing projects in Priority Development Areas and Transit Priority Areas. The County Transportation Agencies (CTAs) will work with cities and developers to identify candidate projects. MTC/ABAG staff will develop guidelines for this pilot program;
65 Attachment A
Resolution No. 4348, Revised

Page 2 of 4 ends

Remaining HIP funds will be distributed to the 15 jurisdictions with the greatest number of total HIP units within the eligible time period. Funds will be distributed among the top 15 jurisdictions on a per unit basis. MTC/ABAG staff will alert CTAs of grant awards to jurisdictions in their counties and encourage jurisdictions to coordinate with their respective CTA on projects to receive HIP funds.

HIP $5 Million Set-Aside Eligibility and Programming Guidelines The following framework will guide the distribution of the $5 million set-aside from the HIP program. The set-aside is intended to help finance eligible infrastructure that will support affordable housing projects in Priority Development Areas (PDAs) and Transit Priority Areas (TPAs).

Funding Distribution:

1. Funds will be apportioned $4 million to the Solano Transportation Authority (STA) and $1 million for the other North Bay counties (Marin, Napa, and Sonoma) to be distributed after evaluation of proposals from the County Transportation Agencies (CTAs) in those counties for eligible projects, due to MTC by May 1, 2020.

2. Eligible counties will be responsible for developing county-specific guidelines, managing a call for projects, and submitting project recommendations to MTC that are consistent with these guidelines.

Project Eligibility:

1. Project must be a transportation investment directed within or connected directly to a PDA or TPA.

2. Project must meet the eligibility guidelines for the OBAG 2 County Program.

3. Project must be able to obligate funds by the end of FY2022, consistent with OBAG 2.

4. Project must be eligible for Federal Surface Transportation Block Grant/ Congestion Mitigation and Air Quality Improvement (STP/CMAQ) funding.

5. The minimum grant size to be awarded is $250,000.

Jurisdiction Eligibility: Project sponsors for selected transportation projects must be compliant with OBAG 2 County Program policies (Housing Element annual reporting, Surplus Lands Act, Complete Streets Requirements, etc.)
Housing Incentive Pool $71 Million Eligibility and Programming Guidelines The following framework will guide the distribution of the $71 million in HIP funds remaining after the $5 million Sub-HIP set-aside. These funds are intended to reward jurisdictions who produced and preserved the most affordable housing in Priority Development Areas (PDAs) and Transit Priority Areas (TPAs).

Funding Sources and Exchanges:

Programming capacity for the HIP program includes $71 million in federal transportation funds, consisting of Federal Surface Transportation Block Grant (STP), Congestion Mitigation and Air Quality Improvement Program (CMAQ), and/or Regional Transportation Improvement Program (RTIP) funds. MTC, in coordination with HIP sponsors, may exchange HIP programming capacity for other federal or non-federal transportation funds, as needed. Projects receiving federal HIP 66 Attachment A
Resolution No. 4348, Revised

Page 3 of 4 ends

programming capacity as part of an exchange (Recipient Projects) must comply with applicable requirements associated with the funding source(s). HIP projects receiving exchanged funds (Target Projects) must adhere to all applicable HIP program requirements, including project selection procedures for projects receiving STP/CMAQ funds.

Jurisdiction Eligibility and Enforcement:

Jurisdictions must be compliant with state housing laws related to Surplus Lands, Accessory Dwelling Units, Density Bonuses, and Housing Element by December 31, 2024. Jurisdictions must comply with the following requirements at the time of HIP programming in the Transportation Improvement Program (TIP):

1. Jurisdictions must have a general plan Housing Element adopted and certified by the California Department of Housing and Community Development (HCD) for the 2023-2031 Regional Housing Needs Allocation (RHNA), and

2. Jurisdictions must certify by council or board resolution that they are compliant with the other three laws related to Surplus Lands, Accessory Dwelling Units, and Density Bonuses, using the template provided by MTC.

MTC staff will provide an update to the Commission on Bay Area jurisdictions’ Housing Element certification progress in June 2024.

Funding Distribution:

Funds will be awarded to the top 15 jurisdictions who produced and preserved the most qualifying units on a per-unit basis, rounded to the nearest $1,000. Jurisdictions must submit any corrections to the housing unit data used to determine HIP award distributions to MTC staff by January 31, 2024.

Award amounts will be revised, as necessary, to accommodate corrections submitted by this deadline or to redistribute rescinded funds from noncompliant jurisdictions, as described below.

MTC will rescind any HIP awards not programmed in the TIP from jurisdictions that remain or become noncompliant with HIP program requirements after December 31, 2024.

MTC will award rescinded funds to the top 15 compliant jurisdiction through the following process:

1. Recalculate total per-unit awards, rounded to the nearest $1,000, for the revised top 15 compliant jurisdictions,

2. For jurisdictions that have not previously received HIP funds, award the total amount calculated in step 1 or $250,000, whichever is greater, and

3. For jurisdictions with existing HIP funds, award the difference between the prior HIP total and the recalculated amount from step 1, reduced proportionally for each jurisdiction as needed to accommodate the $250,000 minimum award for new jurisdictions as required in step 2.

Jurisdictions must recommend eligible candidate projects for rescinded HIP funds according to the criteria and process detailed below. Jurisdictions may recommend that MTC program rescinded HIP funds to projects with existing federal funding as necessary to meet with minimum threshold of $250,000 in federal funds per project.

Jurisdictions awarded HIP funds through the redistribution of rescinded funds must adopt a selfcertification of state housing laws prior to TIP programming.

Project Eligibility:
67 Attachment A
Resolution No. 4348, Revised

Page 4 of 4 ends

For each HIP project, jurisdictions must:

1. Ensure eligibility for OBAG 2 County Program funds (MTC Resolution No. 4202),

2. Ensure eligibility for Federal Surface Transportation Block Grant (STP) and/or Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds, including meeting minimum local match requirements,

3. For projects eligible for CMAQ funds, provide the inputs necessary to assess the air quality improvements resulting from project implementation, using a template form provided by MTC,

4. Comply with MTC’s Complete Streets policy (MTC Resolution No. 4493), including submission of a Complete Streets checklist, if applicable,

5. Comply with MTC’s Regional Project Delivery Policy (MTC Resolution No. 3606), including adoption of a Resolution of Local support using the template provided by MTC,

6. Program a minimum of $250,000 in federal funds per project (minimum grant amount for HIP and OBAG 2 programs), and

7. Obligate all HIP funds by January 31, 2027.

Project Selection and Programming:

Jurisdictions awarded HIP funds must submit project recommendations to MTC for selection using the letter of interest template provided by MTC. Jurisdiction letters of interest must:

1. Include multiple project recommendations, totaling 120% to 200% of the jurisdiction’s HIP award, to allow for MTC discretion in project selection;

2. Meet the project eligibility requirements listed above, inclusive of any required attachments; and

3. Be submitted to MTC by December 31, 2024 for sponsors on the original top 15 list, or within 6 months of award for jurisdictions awarded HIP funds through the redistribution of rescinded funds.

MTC staff will evaluate letters of interest and make project selection recommendations based on the following criteria:

1. Project eligibility for HIP funding;

2. Deliverability, including anticipated risk to the project development schedule and funding plan;

3. Needs and benefits, which may include consideration of community support, consistency with adopted plans and policies, anticipated project impacts, and/or the availability of alternative funding sources; and

4. For projects eligible for CMAQ funds, the relative cost-effectiveness of associated criteria air pollutant and fine particulate matter (PM 2.5) reductions.

MTC will evaluate and select HIP projects on a rolling basis as letters of interest are submitted.

HIP awards and selected projects will be programmed through the OBAG 2 framework as revisions to MTC Resolution No. 4202.
68 CITY COUNCIL AGENDA
MAY 20, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 15.

TITLE
ECS Imaging, Inc. 5-year Agreement for Laserfiche Cloud Software

RECOMMENDATION
Adopt a resolu,on approving Amendment No. 1 to Agreement No. 2022-77 with ECS Imaging, Inc., extending cloud-based Laserfiche so3ware services through June 2030, in an amount not to exceed $189,810.

CONTACT
Taresa Geilfuss, City Clerk

BACKGROUND & ANALYSIS
In August 2008, the City Council approved the purchase of Laserfiche so3ware, an enterprise content management system. Since that ,me, the so3ware has been hosted locally and operated through the City’s internal network server. In recent years, Laserfiche has shi3ed its focus primarily toward a cloud-based so3ware model, direc,ng the majority of its research and development efforts accordingly.

In June 2022, the City Council approved an upgrade from the self-hosted system to the cloud-based version of Laserfiche. This transi,on provided staff with enhanced tools, con,nuous so3ware updates, and improved access to the latest technology—all at a reduced cost. The approval included a three-year subscription, set to expire in June 2025.

To maintain con,nuity of service beyond the current term, the City’s exis,ng vendor, ECS Imaging, Inc., has submi>ed a quote for a five-year subscrip,on renewal, covering fiscal years 2025–26 through 2029–30 (see Attachment 2).

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services." 69 FISCAL IMPACT
The first year of the agreement, in the amount of $36,680, is included in the proposed Fiscal Year 2025/26 Annual Budget under Fund 653 – Informa,on Technology Support Services (Account 653- 20-220-42150). The remaining four years of the agreement will be budgeted at $38,281 annually through the City’s regular budget process.

ENVIRONMENTAL REVIEW
Not applicable.

ATTACHMENTS:

1. Resolution - ECS through June, 2030

2. New Agreement through June 2030

3. Current Agreement 2022-77 - ECS through June 2025
70 RESOLUTION NO. 2025-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON APPROVING AMENDMENT NO. 1 TO AGREEMENT NO. 2022-77 WITH ECS IMAGING, INC., EXTENDING CLOUD BASED LASERFICHE SERVICES THROUGH JUNE 2030, IN AN AMOUNT NOT TO EXCEED $189,810.

WHEREAS, in August 2008, the City Council approved the purchase of self-hosted Laserfiche software, also known as an Enterprise Content Management System; and WHEREAS, in June 2022, the City Council approved an upgrade to cloud based version of the Laserfiche software, including a three year subscription services and a one-time implementation fee in the first year; and
WHEREAS, the city’s current vendor ECS Imaging, Inc. has provided a quote for a five year subscription renewal beginning in Fiscal Year 2025-26 and ending in Focal Year 2029-30; and WHEREAS, funding for the first year of the subscription is included in the proposed Fiscal Year 2025/26 Annual Budget (Fund 653, Info Tech Support Services, 653-20-220-42150), and future costs will be included in subsequent annual budget processes; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby approves Amendment No. 1 to Agreement No. 2022-77 with ECS Imaging, Inc. extending cloud based Laserfiche service through June 2030, in an amount not to exceed $189,810.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 20th of May 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, City Clerk William D. Ross, City Attorney 71 CITY OF AMERICAN CANYON AGREEMENT NO. 2025-xx
FIRST AMENDMENT TO AGREEMENT NO. 2022-77 BETWEEN
THE CITY OF AMERICAN CANYON AND ECS IMAGING, INC. FOR LASERFICHE CLOUD SOFTWARE SERVICES THROUGH JUNE 30, 2030

RECITALS
WHEREAS, the City of American Canyon ("CITY") and ECS Imaging, Inc. have entered into an agreement effective 07/01/2022 (Agreement 2022-77).

WHEREAS, Agreement 2022-77 has a termination date of 06/30/2025.

WHEREAS, the City and ECS Imaging, Inc. wish to extend that contract to identify a termination date of 06/30/2030.

NOW, THEREFORE, THE CITY AND GRANICUS agree as follows:

1. Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of the Client to provide applicable exemption certificate(s).

2. The Agreement will continue in full force and effect until 6/30/2030.

3. Except as amended by this First Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.

4. In the event of any inconsistency between the provisions of this Third Amendment and the documents comprising the Agreement, the provisions of this Third Amendment shall prevail.

CITY: ECS, Imaging, Inc:

By: _____________________ Date: _____ By: _____________________ Date: _____ Jason B. Holley, City Manager ________________________
Name/Title
APPROVED AS TO FORM:

By:______________________ Date: _____
William D. Ross, City Attorney
72 Estimate
Date
5/31/2025
Estimate #
12814
Name/Address
City of American Canyon
Finance Dept
4381 Broadway Ave, Suite 201
American Canyon, CA 94503
Ship To
City of American Canyon
Jennifer Kansanback
[email protected]
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506-2416
(951)-787-8768
(951)-787-0831 fax
P.O. No.

Annual Renewal
Terms
Net 30
Due Date
6/30/2025
Rep
Pete
Phone
925-586-7549
Standard Processing Fee Added to all Credit Card Payments* Total
Subtotal
Sales Tax (8.0%)
Description Qty Rate Total
2025-2026
LF Cloud City Site License 150 Full Users. 15TB Storage (Population<25,000)-LSAP
1 27,035.00 27,035.00
Laserfiche PF Cloud Invoice Smart Capture (Up to 10,000/year) 1 6,000.00 6,000.00 Omnia Partner Contract #01-159 1 -1,024.08 -1,024.08
Fujitsu fi-7600 1 Year ScanCare NBD (S/N:AUKDC02321)
Coverage:06/14/25-06/13/26
1 1,695.00 1,695.00
ECS Gold Priority Support consists of 17 hours of on-line or on-site support time, unlimited phone support, and a 4 hour response time for most services offered by ECS including Laserfiche tech support, installations, configurations of workflow and forms, and integration services. Support beginning 07/31/2025 and expiring 07/30/2026.

An additional 5 hours of Professional Services for version updates, during normal business hours, is included. Additional on-line or on-site support will be billed at your current hourly support rate.

Minimum on-site time is calculated at 2 hours. ECS may allow planned after hours support in rare circumstances. In these circumstances Priority Support will be billed at double the hourly rate.
1 2,975.00 2,975.00
**Your organization LSAP's expire on 07/30/2025 - Laserfiche imposes a 10% reinstatement fee for each month of an expired LSAP - support site access will be suspended if payment is not received by your expiration date**

0.00 0.00

Page 1 ends

73 Estimate
Date
5/31/2025
Estimate #
12814
Name/Address
City of American Canyon
Finance Dept
4381 Broadway Ave, Suite 201
American Canyon, CA 94503
Ship To
City of American Canyon
Jennifer Kansanback
[email protected]
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506-2416
(951)-787-8768
(951)-787-0831 fax
P.O. No.

Annual Renewal
Terms
Net 30
Due Date
6/30/2025
Rep
Pete
Phone
925-586-7549
Standard Processing Fee Added to all Credit Card Payments* Total
Subtotal
Sales Tax (8.0%)
Description Qty Rate Total
Subtotal: $36,680.92
2026-2027
LF Cloud City Site License 150 Full Users. 15TB Storage (Population<25,000)-LSAP
1 28,386.75 28,386.75
Laserfiche PF Cloud Invoice Smart Capture (Up to
10,000/year)-LSAP
1 6,300.00 6,300.00
Omnia Partner Contract #01-159 1 -1,075.28 -1,075.28
Fujitsu fi-7600 1 Year ScanCare NBD (S/N:AUKDC02321)
Coverage:06/14/26-06/13/27
1 1,695.00 1,695.00
ECS Gold Priority Support consists of 17 hours of on-line or on-site support time, unlimited phone support, and a 4 hour response time for most services offered by ECS including Laserfiche tech support, installations, configurations of workflow and forms, and integration services. Support beginning 07/31/2026 and expiring 07/30/2027.

Page 2 ends

74 Estimate
Date
5/31/2025
Estimate #
12814
Name/Address
City of American Canyon
Finance Dept
4381 Broadway Ave, Suite 201
American Canyon, CA 94503
Ship To
City of American Canyon
Jennifer Kansanback
[email protected]
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506-2416
(951)-787-8768
(951)-787-0831 fax
P.O. No.

Annual Renewal
Terms
Net 30
Due Date
6/30/2025
Rep
Pete
Phone
925-586-7549
Standard Processing Fee Added to all Credit Card Payments* Total
Subtotal
Sales Tax (8.0%)
Description Qty Rate Total
**Your organization LSAP's expire on 07/30/2026 - Laserfiche imposes a 10% reinstatement fee for each month of an expired LSAP - support site access will be suspended if payment is not received by your expiration date**

0.00 0.00
Subtotal: $38,281.47
2027-2028
LF Cloud City Site License 150 Full Users. 15TB Storage (Population<25,000)-LSAP
1 28,386.75 28,386.75
Laserfiche PF Cloud Invoice Smart Capture (Up to
10,000/year)-LSAP
1 6,300.00 6,300.00
Omnia Partner Contract #01-159 1 -1,075.28 -1,075.28
Fujitsu fi-7600 1 Year ScanCare NBD (S/N:AUKDC02321)
Coverage:06/14/27-06/13/28
1 1,695.00 1,695.00

Page 3 ends

75 Estimate
Date
5/31/2025
Estimate #
12814
Name/Address
City of American Canyon
Finance Dept
4381 Broadway Ave, Suite 201
American Canyon, CA 94503
Ship To
City of American Canyon
Jennifer Kansanback
[email protected]
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506-2416
(951)-787-8768
(951)-787-0831 fax
P.O. No.

Annual Renewal
Terms
Net 30
Due Date
6/30/2025
Rep
Pete
Phone
925-586-7549
Standard Processing Fee Added to all Credit Card Payments* Total
Subtotal
Sales Tax (8.0%)
Description Qty Rate Total
ECS Gold Priority Support consists of 17 hours of on-line or on-site support time, unlimited phone support, and a 4 hour response time for most services offered by ECS including Laserfiche tech support, installations, configurations of workflow and forms, and integration services. Support beginning 07/31/2027 and expiring 07/30/2028.

Minimum on-site time is calculated at 2 hours. ECS may allow planned after hours support in rare circumstances. In these circumstances Priority Support will be billed at double the hourly rate.
1 2,975.00 2,975.00
**Your organization LSAP's expire on 07/30/2027 - Laserfiche imposes a 10% reinstatement fee for each month of an expired LSAP - support site access will be suspended if payment is not received by your expiration date**

0.00 0.00
Subtotal: $38,281.47
2028-2029
LF Cloud City Site License 150 Full Users. 15TB Storage (Population<25,000)-LSAP
1 28,386.75 28,386.75
Laserfiche PF Cloud Invoice Smart Capture (Up to
10,000/year)-LSAP
1 6,300.00 6,300.00
Omnia Partner Contract #01-159 1 -1,075.28 -1,075.28

Page 4 ends

76 Estimate
Date
5/31/2025
Estimate #
12814
Name/Address
City of American Canyon
Finance Dept
4381 Broadway Ave, Suite 201
American Canyon, CA 94503
Ship To
City of American Canyon
Jennifer Kansanback
[email protected]
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506-2416
(951)-787-8768
(951)-787-0831 fax
P.O. No.

Annual Renewal
Terms
Net 30
Due Date
6/30/2025
Rep
Pete
Phone
925-586-7549
Standard Processing Fee Added to all Credit Card Payments* Total
Subtotal
Sales Tax (8.0%)
Description Qty Rate Total
Fujitsu fi-7600 1 Year ScanCare NBD (S/N:AUKDC02321)
Coverage:06/14/28-06/13/29
1 1,695.00 1,695.00
ECS Gold Priority Support consists of 17 hours of on-line or on-site support time, unlimited phone support, and a 4 hour response time for most services offered by ECS including Laserfiche tech support, installations, configurations of workflow and forms, and integration services. Support beginning 07/31/2028 and expiring 07/30/2029.

Minimum on-site time is calculated at 2 hours. ECS may allow planned after hours support in rare circumstances. In these circumstances Priority Support will be billed at double the hourly rate.
1 2,975.00 2,975.00
**Your organization LSAP's expire on 07/30/2028 - Laserfiche imposes a 10% reinstatement fee for each month of an expired LSAP - support site access will be suspended if payment is not received by your expiration date**

0.00 0.00
Subtotal: $38,281.47
2029-2030
LF Cloud City Site License 150 Full Users. 15TB Storage (Population<25,000)-LSAP
1 28,386.75 28,386.75
Laserfiche PF Cloud Invoice Smart Capture (Up to
10,000/year)-LSAP
1 6,300.00 6,300.00

Page 5 ends

77 Estimate
Date
5/31/2025
Estimate #
12814
Name/Address
City of American Canyon
Finance Dept
4381 Broadway Ave, Suite 201
American Canyon, CA 94503
Ship To
City of American Canyon
Jennifer Kansanback
[email protected]
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506-2416
(951)-787-8768
(951)-787-0831 fax
P.O. No.

Annual Renewal
Terms
Net 30
Due Date
6/30/2025
Rep
Pete
Phone
925-586-7549
Standard Processing Fee Added to all Credit Card Payments* Total
Subtotal
Sales Tax (8.0%)
Description Qty Rate Total
Omnia Partner Contract #01-159 1 -1,075.28 -1,075.28
Fujitsu fi-7600 1 Year ScanCare NBD (S/N:AUKDC02321)
Coverage:06/14/29-06/13/30
1 1,695.00 1,695.00
ECS Gold Priority Support consists of 17 hours of on-line or on-site support time, unlimited phone support, and a 4 hour response time for most services offered by ECS including Laserfiche tech support, installations, configurations of workflow and forms, and integration services. Support beginning 07/31/2029 and expiring 07/30/2030.

Minimum on-site time is calculated at 2 hours. ECS may allow planned after hours support in rare circumstances. In these circumstances Priority Support will be billed at double the hourly rate.
1 2,975.00 2,975.00
**Your organization LSAP's expire on 07/30/2029- Laserfiche imposes a 10% reinstatement fee for each month of an expired LSAP - support site access will be suspended if payment is not received by your expiration date**

0.00 0.00
*Any changes or removal to your existing cloud system/users, needs to be requested no later than 60 days before the expiration date in order for it to be processed*

0.00 0.00

Page 6 ends

78 Estimate
Date
5/31/2025
Estimate #
12814
Name/Address
City of American Canyon
Finance Dept
4381 Broadway Ave, Suite 201
American Canyon, CA 94503
Ship To
City of American Canyon
Jennifer Kansanback
[email protected]
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506-2416
(951)-787-8768
(951)-787-0831 fax
P.O. No.

Page 7 ends

$189,806.80
$189,806.80
$0.00
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CITY COUNCIL AGENDA
MAY 20, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 16.

TITLE
Granicus, LLC. 3-Year Agreement for Government Transparency Suite Software

RECOMMENDATION
Adopt a resolu-on approving Amendment No. 3 to Agreement No. 2018-163 with Granicus, LLC. extending website and mee-ng management services through June 2028, in an amount not to exceed $112,950.

CONTACT
Taresa Geilfuss, City Clerk

BACKGROUND & ANALYSIS
The City of American Canyon has historically used a suite of Granicus applica-ons to support various func-ons, including agenda prepara-on, public comment tracking, website hos-ng, and the submission of FPPC-required forms. Each of these services was previously maintained under separate agreements.

In June 2023, to streamline contract management and improve efficiency, the City Council approved combining these services into a single comprehensive agreement—Agreement 2023-78—which is set to expire on June 30, 2025.

To ensure con-nuity of service beyond the current term, Granicus has submi<ed a quote for a three-year subscrip-on renewal, covering Fiscal Years 2025–26 through 2027–28 (see A<achment 2 New Agreement).

The City’s current Granicus applications include:

GovDelivery Communications Cloud – for public outreach and notifications Government Transparency Suite – including PEAK Agenda Management, eComments, and minutes
OpenCities – the City’s website platform
eDisclosure Filer Module – for Form 700 (FPPC) filings
Campaign Docs Filer Module – for campaign finance (FPPC) filings 132

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The first year of the agreement—Fiscal Year 2025–26—in the amount of $34,114 is included in the proposed Fiscal Year 2025–26 Annual Budget under Fund 653 – Informa-on Technology Support Services (Account 653-20-220-42150).

The remaining two years of the agreement will be included in future annual budgets through the City’s regular budget process:
$37,525 for Fiscal Year 2026–27
$41,278 for Fiscal Year 2027–28

ENVIRONMENTAL REVIEW
Not applicable.

ATTACHMENTS:

1. Resolution - Granicus through June 2028

2. New Agreement through June 2028

3. Current Agreement through June 2025
133
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON APPROVING AMENDMENT NO. 3 TO AGREEMENT NO. 2018-163 WITH GRANICUS, LLC.

EXTENDING WEBSITE AND MEETING MANAGEMENT SERVICES THROUGH JUNE 2028, IN AN AMOUNT NOT TO EXCEED $112,950.

WHEREAS, the City of American Canyon utilizes Granicus software solutions to support critical functions including agenda management, public engagement, website hosting, and mandated FPPC form submissions; and
WHEREAS, in June 2023, the City Council approved Agreement No. 2023-78 to consolidate Granicus services under a single agreement expiring June 30, 2025; and WHEREAS, to ensure continuity of services beyond the current agreement term, Granicus has submitted a three-year subscription renewal quote for Fiscal Years 2025–26 through 2027–28; and WHEREAS, the cost of the renewal is as follows: $34,114 for Fiscal Year 2025–26, $37,525 for Fiscal Year 2026–27, and $41,278 for Fiscal Year 2027–28, for a total not-to-exceed amount of $112,917 over three years; and
WHEREAS, the Fiscal Year 2025–26 cost is included in the proposed budget under Fund 653 – Information Technology Support Services (Account 653-20-220-42150), and future years will be budgeted through the City’s regular process.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of American Canyon hereby approves the three-year subscription renewal with Granicus and authorizes the City Manager to execute all documents necessary to implement the agreement, in a total amount not to exceed $112,917.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 20th day of May 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

THIRD AMENDMENT TO AGREEMENT NO. 2018-163 BETWEEN

THE CITY OF AMERICAN CANYON AND GRANICUS, LLC

TO THE GRANICUS SERVICE AGREEMENT

RECITALS
WHEREAS, the City of American Canyon ("CITY") and Granicus have entered into an agreement effective 07/01/2018 (Agreement 2018-163).

WHEREAS, a First Amendment (Agreement 2021-A 110) amended that contract to add certain products and services and identified a termination date of 06/30/2023 to the Agreement.

WHEREAS, a Second Amendment (Agreement 2023-78) amended that contract to identify a termination date of 06/30/2025 to the Agreement.

WHEREAS, the City and Granicus wish to extend the term of the agreement for three (3) additional twelve (12) month terms.

NOW, THEREFORE, THE CITY AND GRANICUS agree as follows:

2. The Agreement will continue in full force and effect until 6/30/2028.

3. Except as amended by this Third Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.

4. In the event of any inconsistency between the provisions of this Third Amendment and the documents comprising the Agreement, the provisions of this Third Amendment shall prevail.

CITY: GRANICUS:

By: _____________________ Date: _____ By: _____________________ Date: _____ Jason B. Holley, City Manager ________________________
Name/Title
APPROVED AS TO FORM:

By:______________________ Date: _____
William D. Ross, City Attorney
135
THIS IS NOT AN INVOICE Order Form
Prepared for
American Canyon, CA
Order #: Q-430942
Prepared: 24 Mar 2025

Page 1 of 7 ends

Granicus Proposal for American Canyon, CA

ORDER DETAILS
Prepared By: Pedro Arguedas
Phone:

Email: [email protected]
Order #: Q-430942
Prepared On: 24 Mar 2025
Expires On: 30 Jun 2025
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)
Period of Performance: 01 Jul 2025 - 30 Jun 2026

ORDER TERMS
Current Subscription
End Date:

Initial Order Term End
Date:
30 Jun 2025
30 Jun 2028
Exhibit A
136
Order Form
American Canyon, CA
Order #: Q-430942
Prepared: 24 Mar 2025

Page 2 of 7 ends

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Government Transparency Suite Annual 1 Each $21,017.76
Granicus Encoding Appliance Software
(GT) Annual 1 Each $1,576.16
Upgrade to SDI 720p Streaming Annual 1 Each $1,182.10
Meeting Efficiency Suite Annual 1 Each $0.00
Peak Agenda Management Annual 1 Each $8,666.42
eComment Annual 1 Each $1,671.42
Send Agenda (Peak) Annual 1 Each $0.00
Open Platform Suite Annual 1 Each $0.00
SUBTOTAL: $34,113.86
137
Order Form
American Canyon, CA
Order #: Q-430942
Prepared: 24 Mar 2025

Page 3 of 7 ends

FUTURE YEAR PRICING
Period of Performance
Solution(s)
01 Jul 2026 - 30 Jun 2027 01 Jul 2027 - 30 Jun 2028
Government Transparency Suite $23,119.54 $25,431.49
Granicus Encoding Appliance Software (GT) $1,733.78 $1,907.15 Upgrade to SDI 720p Streaming $1,300.31 $1,430.34
Meeting Efficiency Suite $0.00 $0.00
Peak Agenda Management $9,533.06 $10,486.37
eComment $1,838.56 $2,022.42
Send Agenda (Peak) $0.00 $0.00
Open Platform Suite $0.00 $0.00
SUBTOTAL: $37,525.25 $41,277.77
138
Order Form
American Canyon, CA
Order #: Q-430942
Prepared: 24 Mar 2025

Page 4 of 7 ends

PRODUCT UPDATES

FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE:
: HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/

PRODUCT DESCRIPTIONS
Solution Description
Government Transparency
Suite
Government Transparency are the live in-meeting functions. Streaming of an event, pushing of documents, and indexing of events.

Granicus Encoding Appliance
Software (GT)
Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created.

Upgrade to SDI 720p Streaming Upgrade to SDI 720p Streaming (requires Digital encoder and HD feed) Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardwareas-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk’s office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to the LiveManager software application for recording information during meetings
• Access to the Word Add-in software component for minutes formatting in MS Word if desired
• Up to one (1) MS Word minutes template (additional templates can be purchased if needed)
139
Order Form
American Canyon, CA
Order #: Q-430942
Prepared: 24 Mar 2025

Page 5 of 7 ends

Solution Description
Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting types
• Access to up to one (1) Peak Agenda Management site
eComment eComment reduces staff time by providing the ability to effortlessly collect and manage citizen input on agenda items. Citizens are allowed to either submit comments in regards to items or sign up to speak before a scheduled meeting.

Send Agenda (Peak) Send Agenda is dependent on an active subscription to the relevant govMeetings agenda.

Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. 140
Order Form
American Canyon, CA
Order #: Q-430942
Prepared: 24 Mar 2025

Page 6 of 7 ends

TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-430942 dated 24 Mar 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of American Canyon, CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.
141
Order Form
American Canyon, CA
Order #: Q-430942
Prepared: 24 Mar 2025

Page 7 of 7 ends

BILLING INFORMATION
Billing Contact: Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address: PO Number:

If PO required
Billing Email: Billing Phone:

If submitting a Purchase Order, please include the following language:

The pricing, terms, and conditions of quote Q-430942 dated 24 Mar 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.

AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms.

American Canyon, CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
142
CITY OF AMERICAN CANYON AGREEMENT NO. 2023- 78
SECOND AMENDMENT TO AGREEMENT NO. 2018- 163 BETWEEN

THE CITY OF AMERICAN CANYON AND GRANICUS, LLC

TO THE GRANICUS SERVICE AGREEMENT

RECITALS
WHEREAS, the City of American Canyon (“ CITY”) and Granicus have entered into an agreement effective 07/01/2018 (Agreement 2018-163).

WHEREAS, a First Amendment ( Agreement 2021-A110) effective 03/05/2021 amended that contract to add certain products and services and identified a termination date of 06/30/2023 to the Agreement.

WHEREAS, the City and Granicus wish to extend the term of the agreement for two (2) additional twelve ( 12) month terms.

NOW, THEREFORE, THE CITY AND GRANICUS agree as follows:

2. The Agreement will continue in full force and effect until 6/30/2025.

3. Except as amended by this Second Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.

4. In the event of any inconsistency between the provisions of this Second Amendment and the documents comprising the Agreement, the provisions of this Second Amendment shall prevail.

CITY: Granicus:

By: ____________________________ By: __________________________ Jason B. Holley, City Manager Kelly Oliver, VP of Contracts Date____________ Date___________
APPROVED AS TO FORM:

By: William D. Ross, City Attorney
Date: 8/9/2023
DocuSign Envelope ID: BD76B10D- ED73- 47FF-9927-587C7CFE24D5 8/ 9/ 2023
DocuSign Envelope ID: D2DA4975- A276-4F2E-9636-A08880FE1CA4 10/ 19/ 2023
143
408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form St. Paul, MN 55102 Prepared for
American Canyon, CA
Order #: Q-267061
Prepared: 10 Mar 2023

Page 1 of 3 ends

Granicus Budgetary Proposal for American Canyon, CA

ORDER DETAILS
Prepared By: Antonio Magadan
Phone:

Email: antonio. magadan@granicus. com
Order #: Q-267061
Prepared On: 10 Mar 2023
Expires On: 30 Jun 2023
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)
Period of Performance: 07/ 01/ 2023 - 06/ 30/ 2024

ORDER TERMS
Current Subscription
End Date: 30 Jun 2023
Exhibit A
DocuSign 587C7CFE24D5DocuSign Envelope Envelope ID: ID: BD76B10D- D2DA4975- A276- ED73-4F2E- 47FF-9636- 9927-A08880FE1CA4 144
Order Form
American Canyon, CA
Order #: Q-267061
Prepared: 10 Mar 2023

Page 2 of 3 ends

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

Renewing Subscription Fees
Solution Billing
Frequency Quantity/ Unit Annual Fee
Government Transparency Suite Annual 1 Each $ 18,550.53 Granicus Encoding Appliance Software
GT) Annual 1 Each $ 1,391. 14
Upgrade to SDI 720p Streaming Annual 1 Each $ 1,043. 34 Meeting Efficiency Suite Annual 1 Each $ 0.00
Peak Agenda Management Annual 1 Each $ 7,649. 09
eComment Annual 1 Each $ 1,475.21
Send Agenda (Peak) Annual 1 Each $ 0.00
Open Platform Suite Annual 1 Each $ 0.00
SUBTOTAL:$ 30,109.31
DocuSign 587C7CFE24D5DocuSign Envelope Envelope ID: ID: BD76B10D- D2DA4975- A276- ED73-4F2E- 47FF-9636- 9927-A08880FE1CA4 145
Order Form
American Canyon, CA
Order #: Q-267061
Prepared: 10 Mar 2023

Page 3 of 3 ends

TERMS & CONDITIONS
The terms and conditions set forth in the Agreement effective 01 Jul 2018 are incorporated herein by reference.

This quote, and all products and services delivered hereunder are governed by the terms located at https:// granicus. com/ legal/ licensing, including any product- specific terms included therein ( the “ License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable.

This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of American Canyon, CA to provide applicable exemption certificate(s).

If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-267061 dated 10 Mar 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.

Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.

DocuSign 587C7CFE24D5DocuSign Envelope Envelope ID: ID: BD76B10D- D2DA4975- A276- ED73-4F2E- 47FF-9636- 9927-A08880FE1CA4 146
AGREEMENT 2021-A110
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To whom it may concern:
15546357.

The above inbox is for automating electronic delivery of certificates only. Please do NOT send future certificate requests to this inbox.
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