American Canyon City Council
August 5, 2025

The proposed modification changes the site parking layout and changes the exterior facades. The orientation and use classification of the building remains the same. The project is in substantial conformance of the original project (Use Permit #P07-00113-UP).

2. The modification will not create impacts substantially different from those of the previously approved project.

The original project consisted of a 90,799 SF building with 128 parking spaces. The current modification proposes a 90,799 SF building with 72 parking spaces, whereas the Municipal Code requires 61. The modification also adds 8 trailer parking stalls to the north of the site. The modification will not create impacts substantially different from the approved project.

3. The granting of the modification will not be materially detrimental to the public health, safety, or welfare, or to property or residents in the vicinity.

The modification is a reconfiguration of the parking and circulation areas, but the size of the building remains the same. There are no indications of detrimental effects to people or property in the vicinity.

4. The proposed modification is consistent with the policies and exhibits contained in the general plan.

The modification is consistent with the general plan because the changes to the parking and circulation areas meet the design criteria for height, bulk, and lot coverage. The main building is shifted approximately 10 feet away from the street from its original location, but the modified building location does not visually conflict with the character of the surrounding industrial business area. The updated architectural facades provide a modern look to the building, which will be consistent with the five buildings proposed in the NACC site.

Conditions of Approval
General

1. The applicant shall defend, indemnify, and hold harmless the City of American Canyon ("City"), its elected officials, officers, employees, attorneys, representatives, boards, commissions, consultants, volunteers and agents from and against all claims, actions, including actions to arbitrate or mediate, damages, losses, judgments, liabilities, expenses and other costs, or proceedings against the City, its elected officials, officers, employees, attorneys, representatives, boards, commissions, volunteers, or agents to attack, modify, set aside, void, or annul an approval, conditional approval, permit, entitlement, environmental document, environmental clearance, mitigation plan, or any other document or any of the proceedings, acts, or determinations taken, done, or made prior to granting of such approval, conditional approval, permit, entitlement, environmental clearance, environmental document, mitigation plan, or other documents, by the City, including, without limitation, an action against an advisory agency, appeal board, or legislative body within the applicable limitation period. 168
NACC BLDG D Minor Modification February 20, 2025
PL24-0024 – Approval Letter

The obligation to defend, indemnify and hold the City harmless shall include the payment of all legal costs and attorney’s fees (including a third party award of attorney’s fees), arising out of, resulting from, or in connection with the City’s act or acts leading up to and including approval of any environmental document or mitigation plan granting approvals to the applicant, incurred on behalf of, or by, the City, its elected officials, officers, employees, representatives, attorneys, boards, commissions, volunteers and agents in connection with the defense of any claim, action, or proceeding challenging the entire or a portion of an approval, conditional approval, permit, entitlement or any other document of any related claim.

The obligation to defend, indemnify, and hold the City harmless shall include, but not be limited to, the cost of preparation of any administrative record by the City, staff time, copying costs, court costs, or attorney’s fees arising out of a suit or challenge contesting the adequacy of a permit, approval, conditional approval, entitlement, environmental document, mitigation plan, environmental clearance, or any other document or approval related to the applicant’s project.

The City will promptly notify the applicant of any claim, action, or proceeding and will cooperate fully in the defense. If the City fails to promptly notify the applicant of any claim, action, or proceeding, or the City fails to cooperate fully in the defense, the applicant shall not be responsible to defend, indemnify, or hold harmless the City.

In the event a legal challenge to a City permit, approval, conditional approval, environmental document, environmental clearance, mitigation plan, entitlement or any other document, proceeding, determination, or action related to the applicant’s project is successful, and an award of attorneys’ fees is granted against the City, the applicant shall be responsible to timely pay the full amount of such an award.

2. The approval shall become effective on the expiration of the appeal period, ten (10) calendar days following the decision, unless an appeal is filed. An appeal may be filed with the Community Development Director by filling out an Appeal Form accompanied by a fee of $795.

3. The applicant is responsible for paying all charges related to the processing of this discretionary case application prior to the issuance of building or any other permits for this project. Failure to pay all charges shall result in delays in the issuance of required permits or the revocation of the approval of this application.

4. Prior to obtaining a building permit, all parties working on the project shall obtain a business license from the City.

Planning Division
169
NACC BLDG D Minor Modification February 20, 2025
PL24-0024 – Approval Letter

5. The Community Development Director shall review any deviations from the approved permit. The project proposes a Minor Modification (PL24-0024) to NACC Building D. The modifications consist of the following:
a. Modifies the dock layout.
b. Relocation of retaining wall to the east side of easterly drive aisle. c. Added 8 trailer stalls to the north side of Building D. d. Reduced parking from 128 to 72.
e. Shifted Building D to the east by approximately 10 feet to provide room for bioretention facility adjacent to Devlin Rd.
f. Changes to exterior elevations.
g. Addition of a landscaping plan.

The modifications are described in the site plan, landscaping plan, and architectural elevations shown in Exhibits A, B, and C. In the event the Community Development Director determines that the project is not in substantial conformance with the approval, the applicant shall submit a new application for a Design Permit or a Minor or Major Modification depending on which application is required by the zoning code.

6. All conditions of approval from Resolution 2018-86 (NACC Tentative Subdivision Map) and Ordinance 2020-03 (NACC Development Agreement), remain in effect.

7. Prior to the effective date of the Minor Modification Permit, the applicant and property owner shall sign the agreement to the conditions of approval. The form is available as Exhibit D.

Building Division

8. Prior to construction of the Minor Modification improvements, the applicant shall obtain a building permit.

9. Prior to the final inspection, the applicant shall submit a letter of certification to the Building Official from the project architect certifying that all improvements have been constructed in accordance with the approved building plans.

10. Construction activities on the site shall be limited to between 7:00 a.m. and 6:00 p.m. Monday through Friday. Work between the hours of 6:00 pm and 7:00 am and work on weekends and holidays requires prior written approval from the Building Official. If weekends and holiday work is approved construction and grading activities on the site shall be limited to between 8:00 a.m. to6:00 p.m. on Saturdays, and between 10:00 a.m. and 6:00 p.m. on Sundays and State and Federal holidays.

11. Recycling of Construction and Demolition Debris: Prior to issuance of a building permit, the applicant shall submit a plan for the diversion of at least 70 percent of the debris from the building demolition and construction. The plan shall include the qualified recycler that will be used, the 170
NACC BLDG D Minor Modification February 20, 2025
PL24-0024 – Approval Letter

methods of managing diversion of construction materials on site, and the proposed documentation that will be submitted to confirm that the diversion goal has been met.

12. Deferred Submittals: Prior to issuance of a building permit, the applicant shall submit a request to the Chief Building Official for any proposed deferred submittals on a form provided by the Building and Safety Division. The Deferred Submittal request shall include a justification for each proposed deferred submittal.

13. Accessibility: Prior to the final inspection, a Certified Access Specialist (CASp) shall submit a letter certifying that all improvements have been constructed in compliance with applicable state and federal accessibility standards.

14. NVUSD Developer Fees: Prior to issuance of each building permit, the applicant shall submit a Certificate of Compliance from the Napa Valley Unified School District (NVUSD). For more information contact NVUSD Developer Fees, link here: https://www.nvusd.org/doing-businesswith-us/developerfees-clone .

Fire District

15. The buildings will be subject to the District’s aerial apparatus impact fees as well as the fire impact fees due to the height of the buildings.

16. All Fire related underground piping and fire appurtenances shall be shown on the Civil plan submittal. In addition to the Civil plan submittal, at least (1) plan set under separate cover shall be submitted to American Canyon Building Division for routing to the American Canyon Fire Protection District detailing all underground piping and related fire appurtenances including but not limited to underground piping, underground sweep detail, underground trench details showing depth of burial, type of backfill, manufacturer’s specifications of piping, valves joints, fittings and calculated size and locations of thrust blocks, hydrants locations (designate public or private), gate shut-off valves, PIV’s, FDC’s, fire pumps, fire pump and/or riser rooms.

17. Underground utility contractor, architect, and fire sprinkler contractor shall coordinate the location of risers and control valves prior to the issuance of a building permit.

18. An approved water supply capable of supplying the required fire flow for fire protection systems shall be provided to all premises upon which facilities or buildings are hereby constructed or moved into or within the City. Required fire flow and hydrant distribution shall be in accordance with Appendix B and C of the California Fire Code. Applicant shall demonstrate on plan submittal; square footage of each building on plan and provide the required fire flow information. Applicant shall demonstrate that the number and spacing of onsite fire hydrants meets with requirements of the California Fire Code. See sample below regarding fire flow and hydrant detail information needed.

BUILDING FIRE FLOW REQUIREMENTS – CFC TABLES B105.2 & B105.1(2) 171
NACC BLDG D Minor Modification February 20, 2025
PL24-0024 – Approval Letter

INFORMATION BELOW IS A SAMPLE AND FOR REFERENCE ONLY
Table B105.1(2) – Building size = 129, 600 square feet
Construction type = Type IIA
FF = 5,250 gpm at 20 psi
Duration = 4 hours
Table B105.2 – Fire sprinkler allowance = - 50%
5,250 – 2,625 = 2,625 gpm
FF = 2,625 gpm @ 20 psi
Duration = 2 hours
Table CC105.1 – Approximate number of hydrants = 3
Average spacing = 400 feet + 25% allowable increase = 500 Maximum distance from street or frontage = 225 feet = 50% allowable increase = 337.5

19. Fire Protection systems shall be installed in accordance with provisions set forth in the California Fire Code as amended by the American Canyon Fire Protection District and the applicable National Fire Protection Association Standard.

20. Fire Apparatus Access Roads shall be designed in accordance with provisions set forth in the California Fire Code Chapter 5 and Appendix D as amended by the American Canyon Fire Protection District and the applicable Public Works Standard.

21. Access roads shall be completed with all-weather surfaces prior to the stockpiling of combustible materials or beginning combustible construction. Fire apparatus access shall be provided to within 150 feet of the most remote portions of all building from an approved exterior route. If this cannot be achieved fire apparatus turn arounds will be needed.

22. Fire apparatus access roads shall not be obstructed in any manner, including the parking of vehicles. Vertical traffic calming in the form of speed pumps, humps or dips are prohibited along fire access roads without prior approval of the fire Code Official. The minimum width and clearances established in Section 503.2.1 shall be maintained at all times.

23. Where applicable improvement plan submittals for permit shall include locations of fire lane red curbing and fire lane signage. Please refer to and include City Public Works Standard FP-2A & 2B with plan submittals for permitting.

24. The City of American Canyon requires that a fire hydrant be in service within 250 feet of the furthest point of construction prior to the stockpiling of combustible materials for the beginning of construction.

25. Fire Department Connections (FDC) shall be located not more than 100 ft. from the nearest fire hydrant.
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Public Works

26. Per CC Resolution 2018-86 Condition #37 a.2: Developer is required to install an 8-feet wide Class 1 multi-use path along the entire length of South Kelly Road frontage from Devlin Road to SR29.

The Developer asked the City to include the Vine Trail portion within the Caltrans right-of-way with the South Kelly Road Improvements Project, TR23-0200, as a reimbursable item. The Developer will reimburse the City for the cost of the portion of the Vine Trail within the Caltrans right-of-way, including engineering, permitting and construction. Prior to approval of the Improvement Plans, Developer shall enter into a reimbursement agreement with the City.

27. Per CC Resolution 2018-86 Condition #37 b: Developer is required to install a 12” recycled water main from the end of the existing recycled water main in Devlin Road extending within South Kelly Road to the frontage of Lot 1. Developer asked the City to include the installation of the 12” recycled water main with the South Kelly Road Improvements Project, TR23-0200, as a reimbursable item. Developer will reimburse the City for the cost of the 12” recycled water main installation, including engineering, permitting and construction. Prior to approval of the Improvement Plans, Developer shall enter into a reimbursement agreement with the City.

28. Driveways do not conform to City Standard Drawing #3.11. A Design and Construction Exception approval shall be obtained prior to submittal of the Improvement Plans.

29. Prior to recordation of the Final Map, Lot D shall convey all private reciprocal easements with Lot B and Lot E for the construction, use and/or maintenance of roads or other access, drainage facilities, utilities and post-construction storm water management facilities on the Final Map or by separate easements.

30. Prior to recordation of the Final Map, Lot D shall establish a Shared Maintenance Agreement with Lot B and Lot E for the long term and ongoing maintenance and operation of all shared private improvements. Specifically, the parcel owners shall be responsible for the ongoing maintenance and operation of all onsite stormwater quality facilities, shared storm drains, and shared access roads. The Shared Maintenance Agreement shall be prepared to run with the land of each parcel.

The Shared Maintenance Agreement shall be submitted to the City for review and approval prior to recordation.

We look forward to working with you on this project. Should you have any questions, please contact me by e-mail at [email protected] , or by phone at 707-647-4337.

Sincerely,
City of American Canyon
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William He, AICP
Senior Planner, Community Development Department
Attachments: 1. Exhibit A: Project Site Plan

2. Exhibit B: Landscaping Plan

3. Exhibit C: Architectural Plan

4. Exhibit D: Confirmation of Conditions of Approval
EC: Project Review Committee
File
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APPROVED SITE PLAN (P07-00113-UP)
1 SHEET 1 OF 11
2/20/2025
Attachment 1: PL24-0024 NACC BLDG D MM - Site Plan
City of American Canyon
Planning Division Approval __________________ ______ Authorized Signature Date 175

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UTILITY PLAN
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TYPICAL CROSS SECTIONS
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City of Napa Ladder Truck
42 7.08 21.38 4

23.38 City of Napa Ladder Truck Overall Length 42.000ft Overall Width 10.000ft
Overall Body Height 10.495ft
Min Body Ground Clearance 0.925ft
Track Width 8.360ft
Lock-to-lock time 6.00s
Max Steering Angle (Virtual) 41.20°

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FIRE PLAN
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53 27.9
Max 68.5° Horiz
Max 10° Vert
3 36 4
38 10

23.5 4 17.4 4.2

19.5 WB-67 - KPRA 40
Overall Length 73.501ft
Overall Width 8.500ft
Overall Body Height 13.500ft
Min Body Ground Clearance 1.334ft
Max Track Width 8.500ft
Lock-to-lock time 6.00s
Max Steering Angle (Virtual) 28.40° STOP
WB-67 - KPRA 40 WB-67 - KPRA 40 WB-67 - KPRA 40

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DRIVEWAY VARIANCE PLAN
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53 27.9
Max 68.5° Horiz
Max 10° Vert
3 36 4
38 10

23.5 4 17.4 4.2

19.5 WB-67 - KPRA 40
Overall Length 73.501ft
Overall Width 8.500ft
Overall Body Height 13.500ft
Min Body Ground Clearance 1.334ft
Max Track Width 8.500ft
Lock-to-lock time 6.00s
Max Steering Angle (Virtual) 28.40° WB-67 - KPRA 40
WB-67 - KPRA 40

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MATCHLINE-'A'

MATCHLINE-'A'
 
 
Napa Airport Corporate
Center Building 'D'
910 Devlin Road, American Canyon,
CA 94508
No. 4511
Signature
Renewal Date
Date
L
I

CENSED LANDSCAPE ARCHITECT

STATE OF CAL I FORN IA
BARBARA M. HATCH
R
Call before you dig.

Know what's below.

BEFORE EXCAVATING CALL: 811
48-HOURS BEFORE ALL

PLANNED WORK OPERATIONS
0 10 20 40 L1.1
Scale 1" = 20 ft
sheet size = 24" x 36"
SEE SHEET L1.2
ACER R. 'OCTOBER GLORY'
X
TREES

MATURE HABIT PER SUNSET WESTERN GARDEN BOOK
PLANT LIST: WATER REGIME PLANT FACTOR REFERENCED ARE PER WUCOLS IV - ZONE 1

HYDROZONE H X W
LANDSCAPE PLANT LIST:

ARCTOSTAPHYLOS 'JOHN DOURLEY' MANZANITA

CEANOTHUS CONCHA CALIFORNIA LILAC
LOW

BERBERIS AUTROPURPUREA JAPANESE PURPLE BARBERRY

HETEROMELES ARBUTIFOLIA TOYON

BOTANICAL NAME COMMON NAME SIZE

WATER REGIME MATURE HABIT
OCTOBER GLORY MAPLE 15 GAL. MEDIUM
SHRUBS
5 GAL. 5 GAL.
5 GAL. LOW
5 GAL. LOW
NATIVE
DEODAR CEDAR 15 GAL. LOW
CREPE MYRTLE 15 GAL. LOW
CHINESE PISTACHE 15 GAL. LOW
NEW ZEALAND CHRISTMAS TREE 15 GAL.SHURMARD OAK 15 GAL. LOW 15 GAL. LOW
no.

X

CEDRUS DEODARA
LAGERSTROEMIA F. 'CATAWBA'

PISTACIA CHINENSISMETROSIDEROS EXCELSAQUERCUS SHUMARDIIULMUS 'FRONTIER' FRONTIER ELM LOROPETALUM RAZZLEBERRI RAZZLEBERRYNANDINA DOMESTICA HEAVENLY BAMBOONERIUM O. 'PETITE RED' DWARF RED OLEANDERMISCANTHUS 'YAKU JIMA' EULALIA GRASSPHOTINIA FRASERI FRASER PHOTINIARHAPHIOLEPIS I. 'PINK LADY' INDIAN HAWTHORNEROSA 'RED CARPET' RED CARPET ROSEPHORMIUM RUBRA PURPLE FLAXTULBAGHIA VIOLACEA SOCIETY GARLICSALVIA GREGGII 'PURPLE' AUTUMN SAGEVIBURNUM 'SPRING BOUQUET' COMPACT LAURUSTINUSXYLOSMA C. 'COMPACTA' COMPACT XYLOSMA 5 GAL. MEDIUM 5 GAL. LOW 5 GAL. LOW 5 GAL. 5 GAL. 5 GAL. LOW2 GAL. 5 GAL.1 GAL. LOW 5 GAL. LOW 5 GAL. LOW 5 GAL. LOW LOW
MEDIUM
MEDIUM
MEDIUM
COPROSMA P. 'VERDE VISTA' MIRROR PLANT MEDIUM

TRACHELOSPERMUM JASMINOIDES STAR JASMINE
LOW 36" O.C.
24" O.C.

COTONEASTER D. 'LOWFAST' BEARBERRY 36" O.C.

GROUND COVER
LOW
LOW
1 GAL.
1 GAL.
1 GAL.

SPACING

BOTANICAL NAME COMMON NAME SIZE HYDROZONE H X W

WATER REGIME MATURE HABIT
no. NATIVE

RHAMNUS CALIFORNICA CALIFORNIA COFFEEBERRY LOW

STORMWATER TREATMENT PLANTING
1 GAL

SPACING
X
X
LOW
6' O.C.

NATIVE SEED MIX SEE RIGHT NON IRRIGATED
X
X MFG. PACIFIC COAST SEED
Total Site Area
Landscape Planting Area Provided
s.f.
s.f.

Irrigated Bio-Retention s.f.

Landscape Totals s.f.

Non-irrigated Bio-Retention s.f.

LANDSCAPE CALCULATIONS:

Non-irrigated Hydro-seed s.f.

Total Landscape Area
Landscape % of overall site
s.f.
%
Preliminary MAWA
LA= 27,275 s.f.

SLA = 0 s.f.

ETo= 45.8 inches/yearMAWA = (ETo) x 0.62) x ((0.45xLA)+(0.3xSLA))MAWA = 425,975 gallons per year Preliminary ETWU
LA= 27,275 s.f.

SLA = 0 s.f.

ETo= 45.8 inches/yearETWU = (ETo) x 0.62) x ((PFxHA/IE)+SLA))ETWU = 285,852 gallons per year

1. THERE IS APPROXIMATELY 27,275 S.F. OF LANDSCAPE AREA.

2. ALL PLANTS AND TREES ARE 'WUCOLS' LOW/MEDIUM WATER VARIETIES.

3. SOIL AMENDMENTS WILL BE INCORPORATED PER SOILS TEST.

COMPOST WILL BE ORGANIC COMPOSTED GREEN WASTE.

4. ALL PLANTER AREAS SHALL BE TREATED WITH A 3" LAYER OF MULCH.

5. THERE IS 10 % LANDSCAPE AREA WITHIN THE PARKING AND
CIRCULATION AREA.

6. THERE ARE 72 PARKING STALLS AND 24 SHADE TREES. 1 TREE PER 3 STALLS = 24 TREES.

PRELIMINARY LANDSCAPE NOTES:

A FULLY AUTOMATIC IRRIGATION SYSTEM THAT MEETS THE CURRENT

WATER EFFICIENT LANDSCAPE ORDINANCE REQUIREMENTS SHALL BE INSTALLED INCLUDING THE FOLLOWING:

1. AN 'ET' SMART CONTROLLER AND 'ET' SENSOR SHALL BE USED FOR WEATHER BASED IRRIGATION CONTROL.

2. A MASTER VALVE AND FLOW SENSOR SHALL BE INSTALLED IN THE SYSTEM.

3. ALL PLANTER AREAS SHALL BE IRRIGATED WITH PLACE-DRIP IRRIGATION.

4. TREES SHALL RECEIVE DEEP WATERING BUBBLERS.

5. 'WELO' DOCUMENTATION SHALL BE SUBMITTED WITH LANDSCAPE IMPROVEMENTS PLANS (CONSTRUCTION DOCUMENTS).

6. SEE RECYCLED WATER NOTES SHEET L1.2
PRELIMINARY IRRIGATION NOTES:

PreliminaryLandscape Plan

LARGE CANOPY PARKING
AREA SHADE TREE - TYP.

FLOWERING ACCENT
TREES AT ENTRIES - TYP.

STORMWATER

TREATMENT AREA TO BE

PLANTED WITH NATIVE
COFFEEBERRY.
40' X 25' 15' X 15'
40' X 35'
30' X 30'
60' X 30'
45' X 50' 35' X 25'

DEVLIN ROAD

RECYCLED WATER

IRRIGATION POC

STORMWATER TREATMENT BASIN SEED MIX
48 LBS. PER ACRE PACIFIC COAST SEED
APPLY COMPACT BIO SWALE MIX VIA HYDROSEED AT THE FOLLOWING RATES:

BIO SWALE SEE MIX - 48/LBS. PER ACREMULCH - 2,000 LBS PER ACREM-BINDER TACKIFIER - 180 LBS. PER ACRE

FESTUCA RUBRA, MOLATE FESCUE

ACHILLEA MILLEFOLIUM, COMMON YARROW

CAREX BARBAREA, SANTA BARBARA SEDGEOENETHERA HOOKERI, HOOKER'S EVENING PRIMROSE

BUILDING D
Attachment 2: PL24-0024 NACC BLDG D MM - Landscape Plans 184

MATCHLINE-'A'

MATCHLINE-'A'
 
 
Napa Airport Corporate
Center Building 'D'
910 Devlin Road, American Canyon,
CA 94508
No. 4511
Signature
Renewal Date
Date
L
I

CENSED LANDSCAPE ARCHITECT

STATE OF CAL I FORN IA
BARBARA M. HATCH
R
Call before you dig.

Know what's below.

BEFORE EXCAVATING CALL: 811
48-HOURS BEFORE ALL

PLANNED WORK OPERATIONS
L1.2
PreliminaryLandscape Plan
0 10 20 40
Scale 1" = 20 ft
sheet size = 24" x 36"
SEE SHEET L1.1

STORMWATER

TREATMENT AREA TO BE

SEEDED WITH NATIVESPECIES, SEE SEED MIX
LOWER RIGHT.

LARGE CANOPY PARKING
AREA SHADE TREE - TYP.

A FULLY AUTOMATIC RECYCLED WATER IRRIGATION SYSTEM THAT MEETS

THE CURRENT WATER EFFICIENT LANDSCAPE ORDINANCE REQUIREMENTS SHALL BE INSTALLED INCLUDING THE FOLLOWING:

1. AN 'ET' SMART CONTROLLER AND 'ET' SENSOR SHALL BE USED FOR WEATHER BASED IRRIGATION CONTROL.

2. A MASTER VALVE AND FLOW SENSOR SHALL BE INSTALLED IN THE SYSTEM.

3. ALL PLANTER AREAS SHALL BE IRRIGATED WITH PLACE-DRIP IRRIGATION.

4. TREES SHALL RECEIVE DEEP WATERING BUBBLERS.

5. 'WELO' DOCUMENTATION SHALL BE SUBMITTED WITH LANDSCAPE IMPROVEMENTS PLANS (CONSTRUCTION DOCUMENTS).

PRELIMINARY IRRIGATION NOTES:

PRELIMINARY RECYCLED WATER NOTES

1. MAINLINE, QUICK COUPLERS AND VALVE BOX LIDS, AND PIPING SHALL HAVE RECYCLED WATER SYMBOL AND WARNING.

2. THE IRRIGATION SYSTEM SHALL MEET ALL CITY REQUIREMENTS FOR RECYCLED WATER.

3. A WATER METER IS REQUIRED FOR FOR RECYCLED WATER IRRIGATION CONNECTION

PER INDIVIDUAL SYSTEMS

4. WARNING TAGS SHALL BE PURPLE PLASTIC AND BEAR THE WORDS "RECYCLED WATER" ON EACH SIDE (ONE IN ENGLISH, THE OTHER SIDE SPANISH)

5. WARNING TAGS SHALL BE INSTALLED ON THE WATER METER, BACKFLOW PREVENTER , VALVES, AND EXPOSED PIPING OF ALL RECYCLED WATER SYSTEMS PER THE CITY GUIDELINES: ANGLE STOP, METER AND BACKFLOW ARE PAINTED PURPLE.

6. ALL CONSTRUCTION SHALL CONFORM TO THE CURRENT VERSION OF "GUIDELINES FOR THE USE OF RECYCLED WATER" AVAILABLE BY WATER PURVEYOR.

7. THE IRRIGATION SHALL BE INSTALLED TO PREVENT RUNOFF AND PONDING. OVER SPRAY OR WIND DRIFT ONTO PAVING AREAS IS NOT PERMITTED. THE SITE WILL BE

REQUIRED TO PASS A 'SPRINKLER COVERAGE TEST' ADMINISTERED BY CITY STAFF TO ENSURE RECYCLED WATER REMAINS IN AUTHORIZED USE AREAS ONLY. PROVIDE A MINIMUM OF 48 HOURS NOTICE WHEN CONTACTING THE CITY TO SCHEDULE THIS TEST.

8. ANY CONNECTIONS BETWEEN THE POTABLE WATER AND RECYCLED WATER ARE PROHIBITED.

9. THE CITY BUILDING DIVISION MUST BE NOTIFIED FOR INSPECTION AT LEAST 24 HRS.

PRIOR TO BACK FILL OF THE POINT OF CONNECTION. CERTIFICATE OF FINAL COMPLETION SHALL BE SUBMITTED TO THE BUILDING INSPECTOR PRIOR TO FINALOCCUPANCY.

10. SUBSTANTIAL CHANGES TO THE APPROVED PLANS SHALL BE SUBMITTED TO THE 'BUILDING AND WATER RESOURCE DIV.' FOR RE-APPROVAL AT LEAST TWO WEEKS PRIOR TO CONSTRUCTION.

11. IDENTIFICATION FOR RECYCLED WATER APPLIES TO ALL PIPING, MAINLINES AND LATERALS. QUICK COUPLING VALVES SHALL HAVE PURPLE LOCKING LIDS. ALL VALVES TO BE INSTALLED IN PURPLE VALVE BOXES. DEPTH OF COVER SHALL BE AT LEAST 24" FOR MAINLINES.

12. A MINIMUM OF 10' HORIZONTAL SEPARATION BETWEEN POTABLE WATER AND RECYCLED WATER PIPING IS REQUIRED. AT CROSSINGS, RECYCLED WATER CONSTANT PRESSURE MAINS SHALL BE AT LEAST 12" BELOW POTABLE WATER PIPES WITIHIN A 10' HORIZONTAL DISTANCE, LATERAL PIPING MAY CROSS ABOVE POTABLEWATER WITHIN A MINIMUM OF 12" CLEARANCE.

13. WHERE PIPE SLEEVES ARE USED, EITHER THE SLEEVE OR INTERIOR PIPE MUST BE IDENTIFIED AS RECYCLED WATER. IDENTIFICATION TAPE OR PURPLE COLORED PIPEIS PERMITTED ON THE SLEEVE. INTERIOR PIPE MUST BE PURPLE PIPE.

14. PURPLE PIPE SHALL NOT BE STORED IN DIRECT SUNLIGHT.15. ALL IRRIGATION HEADS TO BE MARKED WITH RECYCLED WATER IDENTIFICATION CAPS.

16. HOSE BIBBS SHALL NOT BE USED.

STORMWATER TREATMENT BASIN SEED MIX
48 LBS. PER ACRE PACIFIC COAST SEEDAPPLY COMPACT BIO SWALE MIX VIA HYDROSEED AT THE FOLLOWING RATES:

BIO SWALE SEE MIX - 48/LBS. PER ACRE
MULCH - 2,000 LBS PER ACREM-BINDER TACKIFIER - 180 LBS. PER ACRE

FESTUCA RUBRA, MOLATE FESCUE ACHILLEA MILLEFOLIUM, COMMON YARROW CAREX BARBAREA, SANTA BARBARA SEDGE

OENETHERA HOOKERI, HOOKER'S EVENING PRIMROSE

BUILDING D
185
1 2 3 4 5 6 7 8 9 10
9 8 7 6 5 4 3 2 1 10

A B C D E F F E D C B A
P1: ELASTOMERIC PAINT
SHERWIN WILLIAMS SW7067 CITYSCAPE
P2: ELASTOMERIC PAINT
SHERWIN WILLIAMS SW7008 ALABASTER
P3: ELASTOMERIC PAINT
SHERWIN WILLIAMS SW7016 PASSIVE
P4: ELASTOMERIC PAINT
SHERWIN WILLIAMS SW7660 EARL GREY
P5: ELASTOMERIC PAINT
SHERWIN WILLIAMS SW7069 IRON ORE
GL1 : 1" DUAL GLAZED INSULATING UNITS IN ALUMINUM FRAMES OUTSIDE PANE: VITRO GRAYLITE II 1/4" THICK DARK GRAY VISION GLAZ.

INSIDE PANE: CLEAR FLOAT 1/4" GLASS
FRAMES: THERMALLY BROKEN CLEAR ANODIZED ALUMINUM FRAMES P6: ELASTOMERIC PAINT
SHERWIN WILLIAMS SW6990 CAVIAR
project number :scale :stampdrawn by :checked by :
plot date :
approved for the architect by :approved for the owner by :sheet no. :

PRELIMINARY DESIGN DOCUMENTS FOR:

AMERICAN CANYON, CA 94503

NACC - DEVLIN ROAD

NEW INDUSTRIAL/
2234116

AS NOTED
EF 09-05-2024
JDL
issue : description : date :
502 WHITMORE AVE

MODESTO, CA

MANUFACTURING BUILDINGS
OWNER / DEVELOPER:

GENERAL CONTRACTOR:
1718 Third Street
Suite 101SacramentoCalifornia 95811
RMW
Architecture
Interiors
Office
916 449-1400
rmw.com
CONTACT: STEVE LAY
PHONE: 209.252.1295
A03.3

EXTERIOR ELEVATIONSBUILDING D
1 EXTERIOR ELEVATIONS
A: NORTH ELEVATION
GL1
B: SOUTH ELEVATION
C: EAST ELEVATION
D: WEST ELEVATION
GL1
P4 P5 P2 P3 P2 P5 P5 P6 P2
P4
P1
P2 P5 P1 P1 P3
P4 P1 P2 P3 P5 P1 P5
P6 P3 P1 P2 P2 P5
FINISH LEGEND: KEYNOTES:

E: PERSPECTIVE VIEW OF MAIN ENTRY
2/20/2025
910 DEVLIN ROAD
PL24-0024

BUILDING D
Attachment 3: PL24-0024 NACC BLDG D MM - BLDG D Exterior Elevations City of American Canyon
Planning Division Approval __________________ ______ Authorized Signature Date 186
187
NACC Project Location
North
ATTACHMENT 2

CITY COUNCIL AGENDA
AUGUST 5, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 6.

TITLE
Noce of Compleon for the Knightsbridge Reconstrucon and Water Main Improvements Project (TR23-0100)

RECOMMENDATION
Adopt a Resoluon accepng the project as complete, authorizing the Public Works Director to file a Noce of Compleon, and releasing a Retenon payment to ARB, Inc. in conjuncon with the Knightsbridge Reconstruction and Water Main Improvements Project (TR23-0100).

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director/City Engineer Ron Ranada, P.E., Senior Civil Engineer

BACKGROUND & ANALYSIS
The Knightsbridge Reconstrucon and Water Main Improvements Project (TR23-0100) consists of water main replacement and pavement rehabilitaon at Knightsbridge Way from Ellio; Drive to Danrose Drive, and connecng cul-de-sacs including Linwood Lane, Arden Court, Lansford Court, Park Lane, and Regent Court. Work includes, but is not limited to, mobilizaon, traffic control, storm water polluon prevenon, curb ramp upgrades, abandonment of exisng water main, installaon of new water main and services, full depth reclamaon with cement treated base, asphalt paving, and new striping.

The City solicited compeve bids for the project and opened bids on November 7, 2024. ARB, Inc. (ARB) was determined to be the lowest responsible and responsive bidder, with a bid of $2,035,773.

On November 19, 2024, the City Council authorized the award of the construcon contract and authorized the Public Works Director to approve and execute contract change orders in an aggregate amount not to exceed the Project Budget of $2,539,438 (R2024-89).

On June 3, 2025, the City Council authorized amending the Capital Budget and increasing the project budget to cover the increased costs for changing the road pavement rehabilitaon method to address unforeseen condions related to exisng pavement degradaon and weakened road subgrades.

ARB has completed the contract work, including Contract Change Order (CCO) Nos. 1 through 12, to 189
the sasfacon of the Public Works Director, at a final contract cost of $2,383,786.98. Staff recommends the Council accept the work as complete, authorize the Public Works Director to file a Notice of Completion, and authorize the release of Retention payment to ARB, Inc.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
The total construction contract amount including CCO Nos. 1-12 is $2,383,786.98.

Contract Item Amount
Original Construction Contract $2,035,773.00
Change Order #1 $25,366.81
Change Order #2 $4,200.00
Change Order #3 $86,493.37
Change Order #4 -$20,746.87
Change Order #5 -$3,000.00
Change Order #6 $4,301.17
Change Order #6A $34,195.43
Change Order #7 $2,276.00
Change Order #8 $30,800.00
Change Order #9 $99,233.02
Change Order #10 $55,992.80
Change Order #11 $11,980.25
Change Order #12 $16,922.00
Total Construction Contract $2,383,786.98
The change orders were mainly due to unforeseen site condions and addional scope that were not part of the original design. These included the re-alignment of the water main, installaon of horizontal and vercal offsets on the water main to avoid exisng ulies, changing the pavement rehabilitaon method to FDR-C due to differing site condions, and installing high-visibility striping at the crosswalks on Elliott and Danrose Drive.

The esmated total project cost including design, construcon contract, materials tesng services, in-house staff and project support, and miscellaneous expenses, is estimated at Description Amount
Design Contract (Bellecci and Associates) $186,839.50
Construction Contract (ARB, Inc.) $2,383,786.98
Materials Testing Services $55,970.82
Construction Inspection Services $23,252.50
190
In-house Staff and Project Support $81,197.93
Miscellaneous $16,711.41
Total Estimated Project Expenditure
(rounded)
$2,748,000

ENVIRONMENTAL REVIEW
15302 - The Project is exempt from review under the California Environmental Quality Act ("CEQA") under the Class 2 exempon of replacement or reconstrucon of exisng facilies of Secon 15302 of Title 14 of the California Code of Regulaons and said exempon is not negated by any excepon under Section 15300.2 of said Regulations.

COMMUNICATION
Level 0: No Further Public Communication Needed
ATTACHMENTS:

1. Resolution - Knightsbridge Reconstruction and Water Main Improvements Project

2. Notice of Completion - Knightsbridge Reconstruction and Water Main Improvements Project 191
RESOLUTION NO. 2025-______

A RESOLUTION ACCEPTING THE PROJECT AS COMPLETE, AUTHORIZING THE PUBLIC WORKS

DIRECTOR TO FILE A NOTICE OF COMPLETION, AND RELEASING A RETENTION PAYMENT TO ARB, INC. IN CONJUNCTION WITH THE KNIGHTSBRIDGE RECONSTRUCTION AND WATER MAIN IMPROVEMENTS PROJECT (TR23-0100)
WHEREAS, the Knightsbridge Reconstruction and Water Main Improvements Project (TR23-0100) includes the replacement of old water mains, and road rehabilitation including ADA curb ramp upgrades; and
WHEREAS, on November 19, 2024, the City Council authorized the award of a construction contract to ARB, Inc. in the amount of $2,035,773 and authorized the Public Works Director to approve and execute contract change orders in an aggregate amount not to exceed the Project Budget (R2024-89); and WHEREAS, on June 3, 2025, the City Council authorized amending the FY2024-25 Capital Budget and increasing the Project Budget to provide for the increased costs of pavement improvements due to unforeseen conditions related to existing pavement degradation and weakened road subgrades (R2025- 43); and
WHEREAS, all contracted work, including Contract Change Order Nos. 1 to 12, has been completed at a total construction contract cost of $2,383,786.98; and
WHEREAS, ARB, Inc. has completed all of the contracted work to the satisfaction of the Public Works Director; and
WHEREAS, total project cost, including the design contract, construction contract, materials testing services, in-house staff and project support, and miscellaneous expenses, is estimated at $2,748,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby accepts the Knightsbridge Reconstruction and Water Main Improvements Project (TR23-0100) as complete, authorizes the Public Works Director to file a Notice of Completion, and approves the release of a Retention payment to ARB, Inc.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 5th day of August, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
192
2 ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 193
RECORDING REQUESTED BY:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
WHEN RECORDED RETURN TO:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503
Exempt from recording fee pursuant to Government Code Section 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest or estate stated in Paragraph 3 herein in the real property herein described is owned by:

City of American Canyon
4381 Broadway, Ste. 201
American Canyon, CA 94503

2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co-owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.

3. That the nature of the original contract, if any, for said work of improvement was the

KNIGHTSBRIGE RECONSTRUCTION AND WATER MAIN IMPROVEMENTS PROJECT (TR23-0100), which consists of approximately 2,700 linear feet of water main replacement and road rehabilitation by means of full depth reclamation via cement treatment (FDR-C) at Knightsbridge Way from Elliott Drive to Danrose Drive, and connecting cul-de-sacs including Linwood Lane, Arden Court, Lansford Court, Park Lane, and Regent Court in American Canyon.

4. That on the 5
th day of August, 2025, a work of improvement on the real property herein described was completed.

5. That the name of the original contractor for said work of improvement was:

ARB, Inc.
1875 Loveridge Road
Pittsburg, CA 94565

6. That the name and address of the transferor is:

ARB, Inc.
1875 Loveridge Road
Pittsburg, CA 94565

7. That the real property referred to herein is situated in the County of Napa, State of California, at the following locations within the City of American Canyon, California:

Knightsbridge Way from Elliott Drive to Danrose Drive, Linwood Lane, Arden Court, Lansford Court, Park Lane, Regent Court.
194
Notice of Completion

By: CITY OF AMERICAN CANYON
___________________________________ _________________
Erica Ahmann Smithies, P.E. Date
Public Works Director
195

CITY COUNCIL AGENDA
AUGUST 5, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 7.

TITLE
Water Treatment Plant Supervisory Control Advisory Data Acquisition Upgrade (SCADA)

RECOMMENDATION
Adopt a Resolu+on authorizing the City Manager to enter into an agreement with Telstar Instruments for Water Treatment Plant SCADA Upgrade Project in an amount not to exceed $250,000.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Norman Woods, Assistant Public Works Director - Utilities and Environmental Services Jemelyn Cruz, Finance Director

BACKGROUND & ANALYSIS
Commissioned in 1974, the Water Treatment Plant (WTP) at 250 Kirkland Ranch Road consists of a Membrane Plant and a Conven+onal Plant, which typically operate simultaneously. The Conven+onal Plant is especially effec+ve at trea+ng high-turbidity water during storm events or when raw water quality fluctuates.

The WTP’s Supervisory Control and Data Acquisi+on (SCADA) system oversees opera+ons for both facili+es. The Membrane Plant is controlled through a Zenon Control Panel located in the Control Room, which includes a ControlLogix PLC communica+ng with a remote I/O rack via ControlNet coaxial cable. An Operator Interface Terminal (OIT) provides real-+me monitoring and control and serves as the dividing point between the Membrane and Conventional Plants.

In contrast, the Conven+onal Plant relies on outdated and aging infrastructure. Opera+ons depend on a relay-based sequencing panel known as the Neptune panel, which is no longer func+oning reliably, and a hardwired control panel equipped with loop controllers, switches, and relays. This legacy system lacks automa+on, integra+on with the broader SCADA system, and remote monitoring capabili+es, resul+ng in higher maintenance demands, reduced visibility, and increased risk of operational failures.

As the City of American Canyon con+nues to grow, the WTP faces increasing challenges, including aging infrastructure, rising flow volumes and treatment complexity, more stringent regulatory 196
compliance requirements, and evolving cybersecurity threats to cri+cal infrastructure. These limita+ons hinder staff’s ability to op+mize performance across both treatment systems, respond quickly to opera+onal changes, collect and report accurate data, maintain system reliability, and safeguard against cyber risks.

A comprehensive SCADA upgrade is necessary to address these issues and prepare the facility for long-term demands. The proposed upgrade will replace obsolete infrastructure with secure, scalable systems, enhance opera+onal efficiency through improved automa+on and control logic, enable real-+me monitoring and remote alarm management, improve data integrity for regulatory repor+ng, streamline staffing and response to system events, support more effec+ve staff training, and strengthen cybersecurity in line with current best prac+ces. These improvements will ensure the WTP can continue operating reliably and efficiently as the city grows.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The Water Treatment SCADA upgrade is funded through Capital Improvement Project WA26-0200 SCADA – WTP. Funding for the ini+al implementa+on and first-year soIware licensing has already been allocated in the FY2025/26 budget, u+lizing funds from the City’s 2021 purchase of the Igni+on SCADA software for $35,148.21.

The total implementa+on cost for FY2025/26 is $250,000. This includes hardware installa+on, system configura+on, integra+on with exis+ng infrastructure, and staff training. Annual soIware services fees for the Igni+on SCADA system are $2,800 for FY2025/26 and are projected to increase to $3,000 in FY2026/27. These recurring costs will be incorporated into the Informa+on Technology Support Services budget (Division 42150) in subsequent years.

Should the City elect to con+nue the SCADA soIware subscrip+on beyond FY2026/27, annual costs are an+cipated to increase at a rate of approximately 4% per year. However, the investment in this upgrade is expected to yield long-term savings through improved opera+onal efficiency, enhanced cybersecurity protec+ons, reduced emergency response +me, and beNer data-driven decisionmaking for facility operations.

Future funding for maintenance, support, and poten+al system expansions will be evaluated and proposed in future budget cycles as necessary.

ENVIRONMENTAL REVIEW
15378(b) - The ac+on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec+ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations. 197

COMMUNICATION
Level 1 – Minimal Communication
Project information will be included in future water quality reports.

ATTACHMENTS:

1. Resolution - WTP

2. WTP Proposal
198
RESOLUTION NO. 2025-

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TELSTAR INSTRUMENTS FOR THE WATER TREATMENT SCADA UPGRADE PROJECT (WA26-0200 SCADA – WTP) IN AN AMOUNT NOT TO EXCEED $250,000
WHEREAS, the city has operated its Water Treatment Plant (WTP) using a legacy Supervisory Control and Data Acquisition (SCADA) system utilizing a Neptune Control Panel for the Conventional Water Plant since 1974 and a Zenon Control Panel for the Membrane Plant since 2003; and WHEREAS, although a software upgrade was completed in 2003, the SCADA system has become outdated, limiting the optimization of operational controls and increasing vulnerability to modern cybersecurity threats; and
WHEREAS, the WTP is a critical facility that supplies water to residential and commercial residents of American Canyon, and is essential to maintaining public health, regulatory compliance, and economic stability; and
WHEREAS, the City has determined that upgrading the SCADA system is necessary to modernize operations, enhance data collection and management, support emergency response, and meet growing demands on facility performance and security; and
WHEREAS, the proposed SCADA upgrade will provide real-time monitoring and control capabilities, including remote access, alarm management, lift station monitoring, emergency coordination, and improved reporting and data analysis; and
WHEREAS, the implementation cost of $250,000 has been budgeted in Fiscal Year 2025/26 under capital project WW16-0300, and annual software service fees of $2,800 for FY 2025/26 and $3,000 for FY 2026/27 will be budgeted in the Information Technology Support Services account (42150); and WHEREAS, the City anticipates long-term cost savings and operational benefits from the upgraded SCADA system through improved facility control, enhanced cybersecurity, and proactive staffing responses;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of American Canyon authorizes the City Manager to enter into an agreement with Telstar Instruments for the Water Treatment SCADA Upgrade Project (WA26-0200 SCADA – WTP) in an amount not to exceed $250,000 PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 5th of August, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
199
2 ____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 200
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230

CITY COUNCIL AGENDA
AUGUST 5, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 8.

TITLE
Water Bottle Filing Stations

RECOMMENDATION
Adopt a resolu%on increasing the Fiscal Year 2025/26 Public Works Solid Waste Budget in the amount of $200,000 for the installa%on of water bo0le refill sta%ons and the purchase of a portable hydration station.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Norm Woods, Assistant Public Works Director
Pam Phillips, Environmental Services Manager

BACKGROUND & ANALYSIS
In June 2023 the City was awarded a CalRecycle Beverage Container Recycling Grant in the amount of $275,000. The funds are for the purchase and installa%on of outdoor bo0le refill sta%ons and outdoor recycling containers for 11 City park facili%es and the purchase of a portable hydra%on station.

Since the award, staff has completed a field assessment on the number of water fountains to be replaced with bo0le refill sta%ons and the number of recycling containers to purchase. Vendors have also been selected to purchase the stations, containers and portable hydration station.

During the course of the project, it was discovered that the grant funding had not been included in the adopted Fiscal Year 2024/25 budget therefore a budget adjustment was needed to ensure %mely comple%on of the project. City Council adopted a resolu%on to increase the Fiscal Year 2024/25 budget at the May 6, 2025 City Council Mee%ng. The bo0le refill sta%ons and recycling receptacles were procured, however, staff was unable to procure the portable hydra%on sta%on or schedule the installa%on of the outdoor bo0le refill sta%on prior to the fiscal year ending and thus 231
did not have it budgeted in the Fiscal Year 2025/26 budget.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Organizational Effectiveness: "Deliver exemplary government services."

FISCAL IMPACT
The grant funding and an%cipated expenditures were not included in the approved Fiscal Year 2025/26 Public Works Solid Waste budget therefore an increase is needed to the following accounts for a total amount of $200,000:

Fund Description Budget Amount
100-50-545-42160
Grant Administration and
Installation of Bottle Refill
Stations
$80,000
100-50-545-42420 Public Outreach and Signage $10,000
100-50-545-46130
Purchase of portable hydration
station and water refill station
for Phillip West Aquatic Center
$110,000
The equipment purchases, installa%on costs and staff %me to administer the grant are eligible for grant reimbursement. Funds will be reimbursed by CalRecycle upon completion of the work.

ENVIRONMENTAL REVIEW
15378(b) - The ac%on is not a "Project" subject to the California Environmental Quality Act ("CEQA") because it does not qualify as a "Project" under Public Resources Code Sec%ons 21065 and 21080 and in Section 15378(b) of Title 14 of the California Code of Regulations.

COMMUNICATION
Level 1 – Minimal Communication
Project completion in future City Manager Updates.

ATTACHMENTS:

1. Resolution - Solid Waste Budget
232
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMERICAN CANYON ADOPITNG A RESOLUTION TO INCREASE THE SOID WASTE BUDGET TO $200,000 FOR THE INSTALLATION OF WATER BOTTLE

REFILL STATIONS AND THE PURCHASE OF A PORTABLE HYDRATION STATION WHEREAS, in 2023 the City received a grant from CalRecycle for outdoor bottle refill stations, outdoor recycling containers and a hydration station; and
WHEREAS, the grant was not properly budgeted in the Fiscal Year 2025/26 solid waste budget; and WHEREAS, after the purchase and installation, the funds will be reimbursed by CalRecycle.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby approves to increase the solid waste budget to $200,000.

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 5th day of August, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 233

CITY COUNCIL AGENDA
AUGUST 5, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 9.

TITLE
State Water Project Carryover Water Transfer

RECOMMENDATION
Adopt a Resolu'on authorizing the American Canyon Director of Public Works to agree to the a/ached dra0 term sheets with Kern County Water Agency (KCWA) of the Westside Districts for a total transfer of 1,075 AF of Carryover Water.

CONTACT
Erica Ahmann Smithies, P.E., Public Works Director
Norman Woods, M.B.A., Assistant Public Works Director
Dominic Patrick, Water Systems Manager

BACKGROUND & ANALYSIS
Background:

The City of American Canyon is a sub-contractor to the Napa County Flood Control and Water Conserva'on District (NCFCWCD) for the contract with the State of California for the water received from the State Water Project (SWP) via the North Bay Aqueduct. The terms of the agreement with NCFCWCD are specified in City Agreement No. 423, and subsequent Amendment No. 18, on April 5, 2022. The NCFCWCD is a member of the State Water Contractors Associa'on, which is comprised of the 29 contractors for State Water Project water.

The City of American Canyon has invested in SWP Water Supplies since June 15, 1992, when it purchased its original en'tlements for the State Water Project known as Table A water. The City of American Canyon has 5,200 Acre-Feet (AF) of annual Table A SWP En'tlements. Each calendar year the California Department of Water Resources (DWR) assesses the reservoir levels, snowpack, and overall state of the water supply in the SWP system and establishes a percent alloca'on of Table A entitlements each calendar year that can be delivered.

In select years, if the City does not consume all its Table A en'tlements, and San Luis Reservoir does not spill, the unused water is reclassified as Ar'cle 56 water (c), or carryover water, which can be used the following calendar years. Carryover is addi've year over year if Table A, South of Delta en'tlement is not consumed by American Canyon has a yearly maximum of 50 percent of the Table A alloca'on. If San Luis Reservoir spills, there is a formula to which carryover is depleted. However, 234
historically Ar'cle 56 (c) stored water has been lost in its en'rety during a spill event, and all carryover water is lost.

Analysis:

In 2023, the State Water Project (SWP) alloca'on for North of Delta contractors was 100%, which allowed the City of American Canyon to receive its full Table A alloca'on of 5,200 acre-feet (AF) and carry over 2,600 AF (50% of Table A maximum) into 2024. In 2024, the SWP alloca'on for North of Delta contractors is 65%, providing American Canyon with a Table A alloca'on of 3,380 AF. For 2025 the SWP alloca'on for North of Delta contractors is 70%, providing American Canyon with a Table A allocation of 3,853 AF.

Under the water exchange formula with South of Delta (SOD) contractors, 50% of the total SWP alloca'on (1,300 AF) is available for transfer. A0er subtrac'ng American Canyon’s 2025 Table A use, this will impact the amount of carryover water available in 2026. Staff projects that 1,075 AF of unused Table A water in 2025 will carry over but will be lost in 2026. Regardless of whether the water is sold or not, the City will s'll receive 1,300 AF in 2026, as carryover is capped at 50% of the Table A alloca'on. Fortunately, due to high alloca'ons in water year 2023 (100%) and 2024 (65%) it is projected that with the sale of 1,075 AF over 4,303 AF of carryover will be available at the end of 2025.

DWR controls water levels in San Luis Reservoir by pumping water out of the San JoaquinSacramento River Delta, upstream from O’Neill Forebay. DWR has changed opera'ons to pump water to the San Luis Reservoir this fall, ahead of the winter rains, in part to maintain opera'onal flexibility to move water to southern California SWP contractors without pumping at Banks Pumping Plant which has been subject to restric'ons in recent years based on biological monitoring in the San Joaquin-Sacramento River delta during winter months. This opera'onal change increases the likelihood of San Luis Reservoir spilling and subsequent loss of the City’s stored carryover water. As part of opera'onal changes, DWR is also allowing for the sale of water amongst SWP contractors.

Westside Districts consist of Dudley Ridge Water District and four member units of the Kern County Water Agency (KCWA). NCFCWCD has found Kern County Water Agency (KCWA) who are currently interested in a water transfer totaling 1,075 AF of American Canyon’s carryover water. KCWA will pay American Canyon for the water transfer separately at $375/AF respectively.

NCFCWCD has created the a/ached dra0 term sheets for the two agencies to transfer water between agencies. NCFCWC dra0 term sheets include transfer of water from all three subcontractors (City of Napa, City of American Canyon, and City of Calistoga) with the total exchange being: 6,000 AF to KCWA. American Canyon would transfer subject to the a/ached term sheets and the California Department of Water Resources (DWR) water transfer criteria, if dra0 term sheets are adopted by all agencies.

American Canyon will be able to reliably meet normal annual demands of approximately 2,500 AF over the next two years while making normal withdrawals from Carryover 4,303 AF, Permit Water 235
delivered to Cordelia Forebay 500 AF, and assuming SWP Table-A alloca'ons are only 15% alloca'on levels 780 AF.

The SWP supply has the following additional water sources:
• Article 21 water that has averaged about 100 AF over the last four years for American Canyon • Dry Year Transfer and Yuba Accord water purchases, as available • Advanced Table A water of 5,200 AF for American Canyon In addi'on, if there is a severe drought, staff will be reques'ng the Council adopt addi'onal mandatory conservation stages that typically reduce demand by another 10% to 20%.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Infrastructure: "Develop and maintain infrastructure resources to support sustainable growth."

FISCAL IMPACT
There is no financial cost but only revenue poten'al. The amount of projected carryover water that will be lost in 2025 is 1,075 AF, however, if it is all transferred the revenue would be approximately $403,000 and go into Account No. 510-80-810-36391 (North Bay Aqueduct). NCFCWCD has only identified one interested agency from the SOD: KCWA, Westside Districts.

ENVIRONMENTAL REVIEW
This ac'on is exempt from CEQA (Sec'on 15301) in accordance with the No'ce of Exemp'on filed by the Napa County Flood Control Water Conservation District.

COMMUNICATION
Level 0: No Further Public Communication Needed
ATTACHMENTS:

1. Resolution State Water Project Carryover Transfer

2. Term Sheets for Water Transfer Westside Districts
236
RESOLUTION NO. 2025-

A RESOLUTION AUTHORIZING THE AMERICAN CANYON DIRECTOR OF PUBLIC WORKS TO AGREE TO

THE ATTACHED DRAFT TERM SHEETS WITH KERN COUNTY WATER AGENCY (KCWA) OF THE WESTSIDE DISTRICTS FOR A TOTAL TRANSFER OF 1,075 AF OF CARRYOVER WATER WHEREAS, the City of American Canyon is a sub-contractor to the Napa County Flood Control and Water Conservation District (NCFCWCD) for the contract with the State of California for the water received from the State Water Project (SWP) via the North Bay Aqueduct; and WHEREAS, the City of American Canyon, terms of the agreement with NCFCWCD are specified in City Agreement No. 423, and subsequent Amendment No. 18, on April 5, 2022, when it purchased its original entitlements of the State Water Project know as Table A water; and WHEREAS, the City of American Canyon has 5,200 Acre-Feet (AF) of annual Table A SWP Entitlements that each calendar year are allocated by the California Department of Water Resources (DWR) based on reservoir levels, snowpack, and overall state of the water supply in the SWP system and establishes a percent allocation of Table A entitlements that will be delivered; and WHEREAS, in select years, if the city does not consume all its Table A entitlements, and San Luis Reservoir does not spill, the unused water is reclassified as Article 56 water, or carryover water, that can be used the following calendar year; and
WHEREAS, if San Luis Reservoir spills, all carryover water is lost; and WHEREAS, American Canyon is projected to have 1,075 AF of carryover in 2026 and DWR has changed operations to pump water to the San Luis Reservoir this fall, ahead of the winter rains, in part to maintain operational flexibility to move water to southern California SWP contractors. This operational change increases the likelihood of San Luis Reservoir spilling and subsequent loss of the City’s stored carryover water, meaning American Canyon will lose the projected 1,075 AF of Carryover Water; and WHEREAS, NCFCWCD has identified one agency who are currently interested in a water transfer totaling 1,075 AF of American Canyon’s carryover water. Kern County Water Agency (KCWA will pay American Canyon for the water transfer separately at $375/AF respectively; and WHEREAS, staff would like the ability to transfer this water since this may be a last-minute opportunity, right before San Luis Reservoir spills to at least get some revenue before the water is lost; and WHEREAS, there is no financial cost and only the potential of approximately $403,000 in revenue that would go into Account No. 510-80-810-43320 (North Bay Aqueduct); and WHEREAS, this action is exempt from CEQA (Section 15301) in accordance with the Notice of Exemption filed by the Napa County Flood Control Water Conservation District.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of American Canyon hereby authorizes the City of American Canyon, Director of Public Works to agree to attached draft term sheets with KCWA totaling a sale of 1,075 AF of American Canyon’s Carryover Water. 237
2 PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 5th day of August, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 238
239
240
241
July 21, 2022
242

CITY COUNCIL AGENDA
AUGUST 5, 2025

STAFF REPORT

CONSENT
ITEM NUMBER: 10.

TITLE
Rio Del Mar Extension to State Route 29

RECOMMENDATION
Adopt a Resolu%on awarding a design contract to Kimley-Horn for an amount not to exceed $367,080 in conjunction with the Rio Del Mar Extension Project (TR26-0200).

CONTACT
Jason B. Holley, City Manager
Erica Ahmann Smithies, P.E., Public Works Director / City Engineer

BACKGROUND & ANALYSIS
The extension of Rio Del Mar as a major collector, from State Route 29 to the western boundary of the Watson Ranch project site was included in the approved Environmental Impact Report (EIR) for the Watson Ranch Development Project.

The ultimate improvement for State Route 29 and Rio Del Mar intersection improvement is currently being evaluated by Kimley-Horn on behalf of the Napa Valley Transporta%on Authority (NVTA) under the American Canyon State Route 29 Corridor Improvements Project Approval and Environmental Document (PA&ED) project. At this %me, City intends to do interim improvements by adding a rightin/right-out fourth leg to the exis%ng State Route 29 and Rio Del Mar intersec%on to provide access to the Watson Ranch Development.

In light of Kimley-Horn already working on the State Route 29 Corridor improvements, City staff requested a proposal for engineering services to design and develop construc%on documents for a new right-in/right-out fourth-leg connec%on at the State Route 29 and Rio Del Mar Road intersec%on and get Caltrans approval through Design Engineering Evalua%on Report (DEER) process. The Scope is Split into Two Phases, Phase 1 being alterna%ve and concept development and Phase 2 being Caltrans PS&E and DEER Development.

Kimley-Horn's involvement in the State Route 29 Corridor PA&ED work will help ensure this interim connection meets current traffic demands and help streamline Caltrans approval process.

Kimley-Horn will focus on traffic analysis, design of the new connec%on, and obtaining Caltrans 243
approvals through their Design Engineering Evalua%on Report (DEER) process. Kimley-Horn will coordinate with City staff, NVTA, and Caltrans District 4. The scope of work is aHached and outlines their tasks, deliverables, and key assumptions for the project along with the cost.

COUNCIL PRIORITY PROGRAMS AND PROJECTS
Transporta%on: "Improve the transporta%on network within the City to alleviate conges%on and enhance the quality of life for the community."

FISCAL IMPACT
There are sufficient funds in the adopted Fiscal Year 25/26 Capital Improvement Program Budget to award a contract to Kimley-Horn for an amount not to exceed $367,080. The total Rio Del Mar Extension Project (TR26-0200) budget is estimated to cost 5,000,000 in traffic impact fee funds.

ENVIRONMENTAL REVIEW
The extension of Rio Del Mar as a major collector, from State Route 29 to the western boundary of the Watson Ranch project site was included in the approved Environmental Impact Report (EIR) for the Watson Ranch Development Project.

COMMUNICATION
Level 0: No Further Public Communication Needed
ATTACHMENTS:

1. Resolution Kimley-Horn

2. Kimley-Horn Proposal
244
RESOLUTION NO. 2025-

A RESOLUTION AWARDING A DESIGN CONTRACT TO KIMLEY-HORN FOR AN AMOUNT NOT TO EXCEED $367,080 IN CONJUNCTION WITH THE RIO DEL MAR EXTENSION PROJECT (TR26-0200) WHEREAS, the extension of Rio Del Mar as a major collector, from SR 29 to the western boundary of the Watson Ranch project site was included in the approved Environmental Impact Report (EIR) for the Watson Ranch Development Project; and
WHEREAS, the ultimate improvement for State Route 29 and Rio Del Mar intersection improvement is currently being evaluated by Kimley-Horn on behalf of the Napa Valley Transportation Authority (NVTA) under the American Canyon State Route 29 Corridor Improvements Project Approval and Environmental Document (PA&ED) project. At this time, City intends to do interim improvements by adding a rightin/right-out fourth leg to the existing State Route 29 and Rio Del Mar intersection to provide access to the Watson Ranch Development; and
WHEREAS, in light of Kimley-Horn already working on the State Route 29 Corridor improvements, City staff requested a proposal for engineering services to design and develop construction documents for a new right-in/right-out fourth-leg connection at the State Route 29 and Rio Del Mar Road intersection and get Caltrans approval through Design Engineering Evaluation Report (DEER) process. The Scope is Split into Two Phases, Phase 1 being alternative and concept development and Phase 2 being Caltrans PS&E and DEER Development; and
WHEREAS, Kimley-Horn's involvement in the State Route 29 Corridor PA&ED work will help ensure this interim connection meets current traffic demands and help streamline Caltrans approval process; and WHEREAS, Kimley-Horn will focus on traffic analysis, design of the new connection, and obtaining Caltrans approvals through their Design Engineering Evaluation Report (DEER) process. Kimley-Horn will coordinate with City staff, NVTA, and Caltrans District 4; and WHEREAS, there are sufficient funds available in the adopted Fiscal Year 2025/26 budget under capital project TR26-0200 to award a contract to Kimley-Horn for an amount not to exceed $367,080.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of American Canyon hereby awards a design contract to Kimley-Horn for an amount not to exceed $367,080 in conjunction with the Rio Del Mar Extension Project (TR26-0200).

PASSED, APPROVED and ADOPTED at a regularly scheduled meeting of the City Council of the City of American Canyon held on the 5th day of August, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
245
2 ____________________________
Pierre Washington, Mayor
ATTEST: APPROVE AS TO FORM:
____________________________ _____________________________ Taresa Geilfuss, CMC, City Clerk William D. Ross, City Attorney 246
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
1 June 12, 2025
Jason Holley
City Manager
City of American Canyon
4381 Broadway Street, Suite 201
American Canyon, CA 94503
Subject: Highway 29/Rio Del Mar Fourth-Leg Intersection Interim Improvement Project – Caltrans DEER Application and PS&E Construction Documents Dear Jason,
We understand that the extension of Rio Del Mar as a major collector, from SR 29 to the western boundary of the Watson Ranch project site was included in the approved EIR for the Watson Ranch Development Project. The ultimate improvement for SR 29xRio Del Mar intersection improvement is currently evaluated by NVTA under the American Canyon SR 29 Corridor Improvements PA&ED project. At this time, City intends to do interim improvements by adding a right-in/right-out fourth leg to the existing SR 29xRio Del Mar intersection to provide access off SR 29 to Watson Ranch Development.

Kimley-Horn is pleased to offer this proposal to the City of American Canyon for engineering services to design and develop construction documents for a new right-in/right-out fourth-leg connection at the State Route 29 and Rio Del Mar Road intersection and get Caltrans approval through Design Engineering Evaluation Report (DEER) process. The Scope is Split into Two Phases, Phase 1 being alternative and concept development and Phase 2 being Caltrans PS&E and DEER Development.

Our team's involvement in the SR 29 Corridor Project Approval & Environmental Document (PA&ED) work will help ensure this interim connection meets current traffic demands and help streamline Caltrans approval process.

Our approach is based on key understandings and assumptions:
• Caltrans accepts a DEER process for project approval. • The environmental clearance for this specific intersection work is covered by the Watson Ranch Development Environmental Impact Report (EIR). Our scope does not include new environmental studies.
• The project scope is limited to a right-in/right-out only connection within State Right-ofWay. Construction documents for the rest of the Rio Del Mar from State Right-of-Way to Watson Ranch Project limit will be developed by others. • It is anticipated that the existing traffic signal poles and equipment will not require relocation or any modifications.
• No new Right-of-Way (ROW) is required.
• Existing lighting is sufficient.
• Any Utility relocation, if required, will be coordinated by the City and determined after Phase 1.
• Undergrounding of existing PG&E poles is not part of this scope. • City will lead the construction phase and desire to start construction in Summer 2026. 247
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
2 Our focus will be on traffic analysis, design of the new connection, and obtaining Caltrans approvals through their Design Engineering Evaluation Report (DEER) process. We will coordinate with City staff, NVTA, and Caltrans District 4.

The attached detailed scope of work outlines our tasks, deliverables, and key assumptions for this project. Our cost proposal is included at the end of the document. We are committed to delivering this project efficiently.

Thank you for this opportunity. We look forward to potentially working with the City on the SR 29/Rio Del Mar Fourth-Leg project. If you have any questions, please contact me at (510) 449- 7337 or [email protected].

Sincerely,
Kimley-Horn and Associates, Inc.

Parag Mehta, PE – Project Manager
Vice President
10 S Almaden Blvd, Suite 1250
San Jose, CA 95113
[email protected]
248
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
3 Detailed Scope of Work
This scope of work is structured in two distinct phases. Phase 1 is a Feasibility and Scoping Study intended to analyze key variables, evaluate alternatives, and define a single preferred project concept. Upon City approval of the Phase 1 findings, Phase 2 (DEER and Final Design) will be initiated based on a finalized scope and fee.

PHASE 1: FEASIBILITY & SCOPING STUDY
The following scope for Phase 2 will be initiated upon successful completion and City approval of Phase 1. The final scope, schedule, and fee for Phase 2 will be confirmed based on the findings of the Phase 1 Feasibility & Scoping Report.

Task 1: Project Management and Administration

1.1 Project Kick-off
Conduct a kick-off meeting with the City to confirm project scope, objectives, data requirements, communication protocols, and deliverable expectations.

1.2 Coordination & Meetings
Lead biweekly progress meetings (virtual) with the City, up to the completion of the Final DEER.

Prepare and distribute agendas, action items, and meeting summaries for these biweekly meetings.

1.3 Reporting and Invoicing
Submit monthly progress reports and invoices in the City's specified format. Reports will detail work completed, budget status, upcoming tasks, and any issues.

Deliverables
• Kick-off meeting agenda and minutes
• Monthly progress reports and invoices
• Biweekly meeting agendas and summaries
Task 2: Data Collection and Base Mapping

2.1 Utility Research and Mapping
Gather utilities information specific to this project from information collected under the American Canyon SR 29 Corridor PA&ED project. Compile available utility information and map visible utility features based on record data and the site visit. Identify and document potential utility conflicts with the proposed conceptual work.

2.2 Site Reconnaissance
Conduct one (1) site visit to observe existing conditions, visible utilities, drainage patterns, and other relevant features to inform preliminary design.
249
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
4 Deliverables
• Compilation of extracted CAD data of utilities and topographic features • Summary memo of utility research and potential conflicts identified Task 3: Traffic Studies
Provides focused traffic analysis for a new Right-in/Right-out (RIRO) fourth leg at SR 29/Rio Del Mar Rd and for the Caltrans DEER. This includes performing signal warrant analyses for SR 29/Rio Del Mar (to support maintaining the RIRO configuration) and for the Main St/Rio Del Mar Rd Extension (evaluate the type of intersection control) and Main St/Eucalyptus Ave intersections (to evaluate if All Way Stop need to be modified). The existing SR 29/Rio Del Mar signal is otherwise unchanged. Analysis assesses RIRO operations, redirected U-turns at SR 29/Eucalyptus Ave, and impacts at Eucalyptus Ave/Main St and Rio Del Mar Extension/Main St.

Analysis is limited to these four intersections. New traffic counts will be collected at the Main Street intersection; data for SR 29 intersections will be from existing studies that was used for SR 29 project.

3.1 Data Collection & Future Traffic Operations Analysis Collect new AM/PM peak period turning movement counts at Main St/Eucalyptus Ave intersection.

Utilize existing data (e.g., from SR 29 Corridor Study, City records) for SR 29/Rio Del Mar Rd and SR 29/Eucalyptus Ave intersections (counts, signal timings). Analyze existing and near term (with project) traffic operations (LOS, Avg/Max queues) for the four specified intersections, using the collected or City-provided data, and future traffic volume assumptions (including Watson Ranch development Build percentage). City will provide total number of units that will be built by year 2030. For this task/traffic analysis we recommend using Synchro/SimTraffic simulation software.

3.2 Intersection Impact Assessment
As described in section 3.1, we will build the existing intersections and roadway network using Synchro/SimTraffic simulation software. Our team will use existing data that already collected for SR 29 will be used for existing conditions calibrations to match with field conditions. After completing the existing conditions calibration, results will be summarized and shared those results with the City, NVTA and Caltrans for their review and comments. After receiving a single set of consolidated, non-conflicting comments from all agencies, our team will prepare responses to the comments and resubmit a final memorandum.

For near-term analysis (between 2025 and 2030), our team will coordinate with the city to obtain number of trips generated by Watson Ranch Development. The project develop trips will be added to existing demand numbers to perform the near-term analysis. This analysis assumes that no modification to signal timings at SR 29/Rio Del Mar and SR 29/Eucalyptus intersections other than adding RIRO movement for 4th leg of Rio Del Mar intersections. As a part of this analysis local intersections, Main St/Eucalyptus and Main Street/Rio Del Mar intersection control (All Way Stop or Two-Way Stop) requirement will be evaluated. Near Terim intersection analysis will be performed for AM and PM peak hours and results will be summarized for City, NVTA and Caltrans review. After completing the analysis, results will be summarized and shared those results with the City, NVTA and Caltrans for their review and comments. After receiving a single set of consolidated, non-conflicting comments from all agencies, our team will prepare responses to the comments and resubmit a final memorandum.

Assess operational conditions at SR 29/Eucalyptus Ave from proposed development trips, and at Eucalyptus Ave/Main St & Rio Del Mar Rd/Main St from redistributed traffic. 250
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
5 3.3 Traffic Documentation
Prepare traffic information (Current/Forecasted Traffic, Collision Summary, and Operations Impacts and analysis results) using collected/City-provided data and agreed assumptions.

3.4 Agency Coordination and Review
Coordinate with City, and NVTA on traffic analysis (including signal warrant approach), including up to two (2) meetings and one (1) review cycle
Deliverables:
• Final Traffic Analysis Report covering:
o Existing/future conditions analysis (4 specified intersections). o Intersection Control Evaluation for Main St/Rio Del Mar Rd, and Main St/Eucalyptus Ave.
o Operational assessment at SR 29/Eucalyptus Ave & Main St/Eucalyptus and Main St/Rio Del Mar Ext intersections.

Task 4: Alternatives Analysis, Conceptual Design, and Feasibility Report

4.1 Develop and Evaluate Alternatives
Develop up to two (2) conceptual alternatives for the Rio Del Mar connection. The evaluation will assess feasibility, major cost drivers (including drainage and utilities), and overall viability to recommend a single, preferred, value-engineered concept.

4.2 Conceptual Drainage Design
Analyze existing drainage patterns based on available information and site visit. Prepare a concept for the existing ditch crossing (e.g., culvert extension/replacement or Inlet), considering general capacity and consistency with environmental constraints from the approved EIR.

4.3 Preliminary Utility Coordination
Refine mapping of existing utilities in the immediate vicinity of the proposed connection and identify potential conflicts with the conceptual design.

4.4 Feasibility Report
Prepare A comprehensive report summarizing the traffic analysis findings, evaluation of alternatives, conceptual sketches, assessment of key drainage and utility impacts, and a recommendation for a single preferred alternative to be carried into Phase 2. Prepare a preliminary Engineer’s Estimate of probable construction costs.

Deliverables:
• Feasibility Report with concept layouts
251
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
6 PHASE 2: DEER and Plan Production
Task 5: Prepare Caltrans Design Engineering Evaluation Report (DEER)

5.1 Project Management for DEER and Final PS&E
Continue biweekly progress meetings (virtual) with the City, up to the completion of the Final DEER. Prepare and distribute agendas, action items, and meeting summaries for these biweekly meetings.

Submit monthly progress reports and invoices in the City's specified format. Reports will detail work completed, budget status, upcoming tasks, and any issues.

Prepare DEER check list, CPM schedule and conduct a kickoff meeting with Caltrans D4 to confirm project scope and approval through the DEER process. Prepare and distribute agendas, action items, and meeting summary.

5.2 Draft/Final DEER Preparation
Prepare an administrative draft DEER for City review and comment. Incorporate City comments and develop a draft DEER for Caltrans and City review. This report will meet Caltrans DEER Guidelines applicable to the project type. Submit the draft DEER electronically. Provide written responses to one (1) round of consolidated comments from Caltrans and the City. Resubmit the revised draft DEER for confirmation that comments were addressed. A maximum of two (2) rounds of revisions to the DEER document (initial draft, final draft after comments) are included.

Prepare the Final DEER incorporating all final comments and submit electronic and hard copies as required by the City and Caltrans.

5.3 Attachments to DEER
Prepare necessary attachments consistent with project scope. • Location Map and Vicinity Map
• Environmental Documentation Confirmation
• Right of Way Data Sheet
• Geometric Approval Drawings (GAD) and Design Standard Decision Document (if required)
• Traffic Analysis Report
• Transportation Management Plan (TMP) Data Sheet / Checklist • Preliminary Drainage Memo / Stormwater Data Report (Short Form) for DEER • Initial Site Assessment (ISA) Review / Hazardous Materials Statement • Opinion of Probable Cost
• List of Permits, Approvals, and Agreements
Deliverables
• Administrative Draft DEER (for City review)
• Draft DEER (for City/Caltrans review)
• Final DEER, including all attachments listed above
• Comment response matrices
• Monthly progress reports and invoices
• Biweekly meeting agendas and summaries
• Caltrans Coordination
252
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
7 Task 6: Pre-Final Design (95% PS&E)

6.1 Plan Refinement to 95%
Incorporate City and Caltrans review comments from the DEER phase into the 95% PS&E documents.

6.2 Final Drainage Plans and Report
Complete drainage calculations, finalize drainage plans (including details for the ditch crossing), and prepare a final Storm Water Data Report (SWDR) per Caltrans requirements.

6.3 Updated Engineer's Estimate
Prepare a refined Engineer's Estimate of probable construction cost based on 95% design quantities.

Estimated Sheets for construction set:

ID Code Sheet Name Sheets
T Title Sheet 1
X Typical Cross Sections 1
L/U Layout and Utilities 3
C Construction Details 2
WPC Temporary Water Pollution Control 2
SC/TH Stage Construction / Traffic Handling / Detour / Lane Closure 4 CS Construction Area Signs 1
PD/S Pavement Delineation and Signing 2
PDD/SD Pavement Details and Sign Quantities 2
Q Summary of Quantities 1
TS Traffic Signal Plan and Quantities (if required) 2
E Electrical Plans (if lighting is added) 2
D Drainage Plan Sheets 2
Total 24
Deliverables
• 95% PS&E Plan Set (PDF and requested number of hard copies, typically 2) • Draft Technical Specifications (Special Provisions)
• Final SWDR and associated Drainage Memo/Report
• Updated Engineer’s Estimate (95% level)
• Comment Response Matrix from DEER review
Task 7: Final PS&E (100%) and Bid Support

7.1 Final Design Revisions to 100%
Address one (1) round of consolidated City comments on the 95% PS&E to produce the 100% Final PS&E set. This includes signed and sealed plan drawings, final technical specifications, and the final engineer’s estimate.

7.2 Bid-Ready Package
253
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
8 Deliver the complete bid-ready PS&E package to the City in hardcopy and electronic formats as specified.

7.3 Bidding Phase Assistance (Limited)
Respond to a reasonable number (up to five (5)) of technical RFIs from prospective bidders, via the City. Assist in the preparation of content for up to two (2) addenda for the bid documents, if requested by the City. Attend one (1) pre-bid meeting (virtual or in-person if local) if held by the City.

7.4 Design Close-out
After bidding, or as directed by the City, hand off all final electronic design files, calculations, and pertinent records to the City. Update the cost estimate to reflect bid prices if requested by the City (as a separate summary).

Deliverables
• 100% Signed and Sealed Final Plans (hardcopy and PDF as specified) • Final Technical Specifications and Engineer’s Estimate • Electronic content for addenda (if any issued during bidding, up to 2) • Responses to bidder RFIs (up to 5, via City)
• Final electronic design files
Overall Project Assumptions:

1. New Overarching Assumption: This proposal is structured in two phases. Phase 1 must be completed and approved by the City before Phase 2 is initiated. The findings of the Phase 1 Feasibility & Scoping Report may result in necessary modifications to the scope, schedule, assumptions, and exclusions for Phase 2.

2. City Responsibilities: The City will provide all existing relevant project data, including previous survey, geotechnical files, the existing Environmental Impact Report (EIR) for the Watson Ranch Development, as-built information, and other pertinent records in a timely manner. The City will be the lead for agency coordination not explicitly assigned to the Consultant. The City will administer the construction phase and manage project advertisement, contractor selection, and award.

3. Environmental Compliance: The existing Environmental Impact Report (EIR) for the Watson Ranch Development comprehensively covers all potential environmental impacts for this project. This scope assumes the project work at the SR 29/Rio Del Mar intersection qualifies as being within the scope of the existing Watson Ranch EIR. However, if the Phase 1 study determines that off-site improvements are needed (e.g., at Eucalyptus Avenue), it is unlikely the Broadway Specific Plan's CEQA document will provide sufficient environmental coverage. Any such improvements would likely require a separate environmental review process, the scope of which is excluded from this proposal. No new efforts for CEQA or NEPA technical studies (e.g., biological assessments, cultural resource investigations, new noise studies, new air quality studies) are included in this scope of work. Consultant will document consistency with the existing ECR.

4. Right-of-Way (ROW): All project work will be performed within existing City and/or Caltrans Right-of-Way. No Right-of-Way acquisition, permanent easements, or temporary construction easements (TCEs) will be required.

5. Tree Mitigation: Any necessary mitigation for tree removal or impacts (if any trees are identified for removal within the design) will be the responsibility of the City and can be 254
Highway 29/Rio Del Mar Fourth-Leg Intersection Project
9 accommodated outside the immediate project construction limits, within City-controlled Right-of-Way or property. Consultant scope is limited to identifying trees in conflict with the design on base mapping.

6. Traffic Signals: The existing traffic signal equipment, timing, and phasing at the SR 29/Rio Del Mar intersection will not be modified as part of this project. The scope is limited to analyzing traffic impacts of the new leg with existing signal operations.

7. Roadway Lighting: Existing roadway lighting is assumed to be sufficient for the proposed improvements. No new lighting design or modifications to existing lighting are included in this scope.

8. Utility Undergrounding (PG&E Poles): Phase 1 will identify potential utility conflicts and assess the need for undergrounding. This scope assumes that if major utility relocation or undergrounding is required, it will be managed and funded by the City as a separate effort to not impact the project timeline. Kimley-Horn’s role in this proposal is limited to identifying conflicts and coordinating with the City for mitigation.

9. Utility Relocations: Coordinating relocation of any facilities will be the City's responsibility and the responsibility of the respective agency. Consultant will identify direct conflicts.

10. Software & Standards: Designs will be based on prevailing Caltrans and City standards at the time of design. Plans will be prepared using AutoCAD Civil 3D, current version.

11. Traffic Counts: New AM/PM peak period turning movement counts will be collected for the Main St/Eucalyptus Ave intersection. All other traffic data for SR 29/Rio Del Mar Rd and SR 29/Eucalyptus Ave (counts, Watson Ranch percentage, etc.) will be from existing sources (e.g., SR 29 Corridor Study) provided by the City.

12. Intersections Analyzed: Analysis is strictly limited to the four specified intersections.

13. Volumes Planned: Future analysis year 2030 will be confirmed with/provided by City.

14. Traffic reports: Traffic documentation will meet Caltrans DEER input requirements.

15. Base mapping developed for SR 29 Corridor project will be utilized for this project.

Overall Project Exclusions:

1. New Environmental Technical Studies: Any new detailed environmental technical studies beyond confirming consistency with the Watson Ranch EIR (e.g., new biological assessments, new cultural resource investigations, wetland delineations, new noise modeling, new air quality modeling).

2. Right-of-Way (ROW) Services: This includes appraisals, negotiation, title reports, legal descriptions for acquisition, or preparation of TCE documents.

3. Geotechnical Investigation: New geotechnical investigations, borings, analysis, or reports. Reliance is on provided existing information from the SR 29 PA&ED project.

4. Public Outreach: No public or stakeholder outreach meetings are included in this scope. .

5. Construction Phase Services: Construction administration, construction observation, shop drawing review, responding to RFIs during construction (beyond the limited bidphase support), materials testing, or preparation of as-built/record drawings.

6. Surveying: Topographic surveying, boundary surveying, or construction staking.

7. Traffic Counts: No new field data collection (counts, studies, verification) for the SR 29/Rio Del Mar and SR 29/Eucalyptus Ave intersections (new counts for Main St intersections are included as per Task 3.1).

8. Signal Design: No signal design, re-timing, or modification (SR 29/Rio Del Mar or SR 29/Eucalyptus Ave), beyond what is assumed for analysis.

9. Project Design Limits: No design of physical improvements (lanes, signals) at SR 29/Eucalyptus Ave or Main St intersections, even if signal warrants are met at Main St locations.
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Highway 29/Rio Del Mar Fourth-Leg Intersection Project
10 10. Project Study Limits: No broader corridor/network modeling beyond the four intersections.

11. Forecasting: No independent traffic forecasting beyond applying growth rates to Cityprovided data/assumptions.

Project Schedule
We understand the City’s goal is to have the project designed and ready for construction by Summer 2026, This will include both phases. Our proposed schedule will be structured to meet this objective, focusing on efficient design development and Caltrans approvals, leveraging the existing environmental clearance from the Watson Ranch EIR.

Cost Estimate and Level of Effort
Kimley-Horn proposes to execute the scope of work on a fixed price (lump sum) with a not to exceed amount. We will be invoicing on a monthly basis for the percent complete by task. Below is a summary of our estimated level of effort and costs by task.

AGREED AND ACCEPTED:

City of American Canyon
By: ______________________________
Title: _____________________________
Date: _____________________________
256
Name
Parag
Mehta Sherina Lam Vignesh
Swaminathan
Category/Title Project
Manager
QC/QA
Manager
Deputy Project
Manager
Billing Rate $430 $345 $280 $375 $250 $220 $190 $175 $165 Task 1 8 12 8 28 $ 8,120

1.1 4 4 8 $ 2,840

1.2 2 4 6 $ 1,980

1.3 2 4 8 14 $ 3,300
Task 2 6 12 12 30 $ 6,420

2.2 2 4 4 10 $ 2,140

2.3 4 8 8 20 $ 4,280
Task 3
4 4 34 128 92 2 264 $ 61,560

3.1 10 40 24 74 $ 17,110

3.2 8 40 40 88 $ 19,400

3.3 8 40 20 2 70 $ 15,930

3.4 4 4 8 8 8 28 $ 9,120
Task 4 12 4 36 76 104 4 236 $ 52,200

4.1 2 4 8 24 40 78 $ 16,760

4.2 2 8 24 34 $ 6,520

4.3 2 2 4 2 10 $ 2,630

4.4 8 24 40 40 2 114 $ 26,290
Task 5 26 12 76 20 60 248 20 220 52 734 $ 164,540

5.1 8 24 40 40 112 $ 25,560

5.2 8 8 24 8 60 80 8 196 $ 44,440

5.3 10 4 28 12 60 148 20 140 4 426 $ 94,540
2 4 8 14 $ 2,840
4 4 16 24 $ 6,360
2 8 10 $ 2,320
4 4 8 4 40 40 100 $ 22,640
4 16 20 40 $ 8,820
2 4 8 16 30 $ 6,620
2 8 60 40 60 4 174 $ 38,060
2 16 16 34 $ 6,880
Task 6 2 8 28 50 72 4 164 $ 35,720

6.1 2 8 20 32 40 4 106 $ 23,920

6.2 4 10 16 30 $ 6,120

6.3 4 8 16 28 $ 5,680
Task 7 2 8 22 64 40 4 140 $ 31,520

7.1 2 8 8 46 40 4 108 $ 23,640

7.2 8 10 18 $ 4,440

7.3 4 4 8 $ 2,000

7.4 2 4 6 $ 1,440
54 32 184 54 60 578 112 448 74 1,596
$23,220.00 $11,040.00 $51,520.00 $20,250.00 $15,000.00 $127,160.00 $21,280.00 $78,400.00 $12,210.00 $ 360,080 $ 7,000
$ 2,000
$ 5,000
TOTAL COST: $ 367,080
Traffic Data Collection

TOTAL HOURS
Subtotal Labor:

Other Direct Costs
Travel/Mileage/Outside Printing/Courier Services/Etc.

Task 4: Alternative Analysis, Feasibility Report (35% Design) Conceptual Geometric Design
Conceptual Drainage Design
Preliminary Utility Coordination
Feasibility Report
Drainage Memo and Stormwater Data Report (short form)
Initial Site Assessment (ISA)
Location Map and Vicinity Map
Environmental Documentation Confirmation
Right of Way Data Sheet
Design Standard Decision Document
Transportation Management Plan
Draft/Final DEER Preparation
Traffic Documentation Preparation for DEER
Site Reconnaissance
Intersection Impact Assessment
Task 6: Pre-Final Design (95% PS&E)
Task 5: Prepare Caltrans Design Engineering
Evaluation Report (DEER)
Task 7: Final PS&E (100%) and Bid Support
Plan Refinement to 95%
Final Drainage Plans and Report
Bidding Phase Assistance (Limited)
Design Close-out
Updated Engineer's Estimate
Final Design Revisions to 100%
Bid-Ready Package
City of American Canyon
American Canyon State Route 29 and Rio del Mar Project
Kimley-Horn and Associates, Inc.

Sr.

Professional II Professional Professional Analyst II Analyst I Project Support TOTAL
HOURS
TOTAL
COST
Project Management
Attachments to DEER
Coordination & Meetings
Task 1: Project Management and Administration
Project Kickoff & Planning
Task 3: Focused Traffic Analysis for Support of
DEER Document
Data Collection & Future Traffic Operations Analysis
Task 2: Data Collection and Base Mapping
Reporting and Invoicing
Traffic Anaylysis Report
Agency Coordination and Review
Utility Research and Mapping
6/12/2025
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