EXHIBIT A
SCOPE OF WORK
A. CONTRACTOR shall provide County-contracted staff to provide Coordinated Outreach Referral and Engagement (CORE) program services to individuals living in a state of homelessness within the boundaries of CITY. The primary mission of the CORE program is to engage and stabilize homeless individuals living outside through consistent outreach to facilitate and/or deliver health and basic need services to, and find permanent housing, for such individuals.
CONTRACTOR shall employ and utilize its CORE Team (as defined below) to (i) serve as an entry point into the County of Contra Costa’s coordinated entry system for unsheltered persons and (ii) work to locate, engage, stabilize and house chronically homeless individuals and families. The CORE Team will assure CITY receives an annual minimum of two thousand eighty (2,080) hours of service from the CORE Team assigned to perform CONTRACTOR’s obligations under this AGREEMENT (after observance of holidays). The CORE Team will consist of two individuals who will each provide services over the course of the AGREEMENT for at least forty (40) hours per week.
The days and hours of the CORE Team to provide said services are to be determined by CITY’s Chief of Police or his designee. The CORE Team will be scheduled to provide said services between the hours of 8:30 AM to 4:30 PM, Monday through Friday of each week during the term of this AGREEMENT, based on the needs of CITY. It is understood the CORE Team will split half of their time (20 hours/week) providing services to the City of
Antioch and the other half (20 hours/week) providing services specific to the Encampment Resolution Grant. A member of the CORE Team will check in at the beginning of each shift with CITY’s Police Department or designee for assignment. CITY shall provide CONTRACTOR the name and contact information of CITY coordinator.
1. At least one (1) CORE Team shall be assigned by CONTRACTOR to perform CONTRACTOR’s obligations under this AGREEMENT. The CORE Team shall perform the services described herein during their shifts. CORE Teams shall be comprised of at least two (2) persons qualified to provide the services described herein. CONTRACTOR warrants and represents that each of the individuals it employs and/or retains to provide the services CONTRACTOR is required to perfo rm hereunder (i) shall possess the requisite experience and training to competently perform said services (this is not an on-the-job training program for CONTRACTOR’s employees), (ii) shall possess the requisite license(s), degrees, and/or approvals necessary to competently perform said services, and (iii), to the extent said individuals shall have supervisory or disciplinary authority over any minor as part of the services to be performed hereunder, said individuals shall undergo a criminal background check pursuant to Cal. Pub. Resources Code sec. 5164 and pass that check before they are retained by CONTRACTOR to perform services under this AGREEMENT. The background check shall include a Live Scan in which fingerprints are submitted to the Department of Justice (DOJ) and the Federal Bureau of
Investigation (FBI) for a criminal record check.
2. Prior to the commencement of the term of this AGREEMENT, CONTRACTOR shall provide a written list of the names and contact information of all persons who the CONTRACTOR intends to employ to perform CONTRACTOR’s obligations under this AGREEMENT. At least five (5) calendar days before CONTRACTOR removes or adds any person from or to this list, it shall provide written notice of same to CITY coordinator along with the name(s) and contact information of the person(s) removed and/or added.
B. Without limiting the generality of the foregoing provisions, CONTRACTOR will perform the following services:
1. Identify and initiate contacts with homeless individuals living on the streets, assess their housing and service needs, and facilitate connections to shelter, benefits, behavioral health and primary healthcare services.
2. Respond to calls for outreach and engagement from CITY’s sworn employees. At the commencement of the term of this AGREEMENT, CONTRACTOR shall provide to CITY a list of the names of persons (and their contact information) who will be assigned to respond to such calls.
3. Conduct a standardized intake and needs assessment assuring all homeless individuals contacted are entered into the Homeless Management Information System used by the CONTRACTOR.
4. Conduct VI -SPDAT (Vulnerability Index -Service Prioritization Assistance Tool), a housing assessment tool, assuring that homeless individuals who
are provided services hereunder are entered into the Coordinated Entry system for prioritizing their needs for longer term housing.
5. Partner with assigned CITY officer(s) during CORE Teamwork shifts throughout the week as needed and as determined by CITY coordinator.
6. Connect homeless individuals, also designated as “homeless clients,” via phone or in person with other points in the homeless service continuum including, but not limited to, interim housing, substance abuse treatment and mental health counseling, and benefits, etc.
7. Perform special assignments to include, but not limited to, homeless counts, Homeless Connect and presentations. The number and nature of said assignments shall be determined by CITY coordinator who shall timely inform CONTRACTOR of CONTRACTOR’s obligation to perform them.
8. Conduct patrols of strategic areas within CITY’s limit on foot and via vehicle as designated by CITY coordinator, prioritizing encampment locations as defined by CITY ERF-3R grant.
9. Observe and report threats to the health and/or safety of homeless individuals (or threats by homeless individuals to the health or safety of others) encountered in the field and determine the need to summon uniformed police, fire, or other emergency personnel.
10. Maintain direct communications with CITY’s Police Department to report illegal activity.
11. CORE Team supervisors and outreach workers will participate in monthly meetings with CITY’s Police Management, as well as, with public and private partners as deemed appropriate by CITY coordinator.
12. CORE outreach workers will provide direct outreach, including outreach materials, to the ANTIOCH business community with information regarding CORE and its services, including how to contact CORE. CORE outreach workers will coordinate with CITY on the frequency, location and means of this outreach.
13. CORE Team management will provide Service Impact Reports to CITY on a weekly and monthly basis. The reports will assist CITY in evaluating outcomes of this AGREEMENT. CONTRACTOR will meet and confer with the CITY regarding the substance and format of the reports should the need arise. The monthly report shall, in detail, describe the services rendered by CONTRACTOR during the previous thirty (30) days. Monthly Homeless Management Information System (HMIS) reports with daily and aggregate client contac ts will be provided to CITY staff. Reports shall include Geographical Information Systems (GIS) mapping containing contact and services rendered locations for CITY.
14. The c ontractor’s uniform will read “CORE ANTIOCH” to increase the visibility of services. CORE Outreach Specialists shall wear highly visible and easily recognizable CORE vests when engaged in fieldwork and during contacts.
Team Name: City of Antioch
Contract Term: 03/01/25-06/30/27
Funding source(s)
Contract
Total Year 1
Contract
Total
Year 2
Contract
Total
Year 3
Funding Amount
Option Code(s)
CFDA Number
Federa, State, or Local Funding FY 24-25 FY 25-26 FY 26-27 Position Titles FY 24-25 Salary FTE Salaries FTE FY 25-26 Salary
FY 26-27
Salary
Program Manager $92,400 0.00 $97,020 - $0 Coordinator $84,000 0.00 - $88,200 - $0 Outreach Specialist $57,745 2.00 115,490 2.00 38,497 $60,632 121,265 $62,451 124,902 Care Coordinator $75,600 0.00 - $79,380 - $0 Dispatcher $105,332 0.00 - - $110,599 - $0 Data Analyst $60,000 0.00 - - $63,000 - $0 Data Specialist $42,000 0.00 - - $44,100 - $0 Program Director $111,000 0.00 - - - $116,550 - $0 Overtime 0.30 17,324 0.30 5,775 18,190 18,735 Relief 2,000 4,000 4,000
Doubletime 0.01 - - -
Total FTE & Total Salaries 2.31 132,814 2.30 46,271 143,454 147,638 PT Fringe Benefits 12.40% 2,148 716 2,256 2,323 FT Fringe Benefits 33.95% 45,090 13,070 33.95% 41,169 33.95% 42,403 Subtotal Personnel Expenses 180,052 60,057 186,879 192,364 Operating Expenses
Vehicle expenses (rental, gas, etc.) 22,180 7,393 22,180 22,180 Phone & IT Expenses 4,040 1,347 4,040 4,040 Client Expenses (Transit tickets,
water, food, emergency supplies,
etc.) 720 240 720 720
Other Costs (office supplies,
employee uniforms, storage unit
etc.) 4,870 1,623 4,870 4,870
Subtotal Operating Expenses 31,810 10,603 31,810 31,810 Subtotal Direct Expenses 211,862 70,660 218,689 224,174 Heluna F&A 11.50% 20,459 8,126 25,149 25,780 Admin Indirect Expense 10% 21,186 7,879 24,384 24,995
TOTAL CONTRACT AMOUNT
253,507 86,665 268,222 274,949 629,836
Housing Security Fund (HSF)
TOTAL PROGRAM EXPENSES
Antioch
https://ciantiochcaus-my.sharepoint.com/personal/tjohnson_ci_antioch_ca_us/Documents/Documents/Antioch ERF3 budget CORE 25-27 1.31.25ERF2 COREx24mo DATE:
TO:
SUBMITTED BY:
APPROVED BY:
SUBJECT:
CITY OF
ANTIOCH
CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
Regular Meeting of February 11, 2025
Honorable Mayor and Members of the City Council
Desmond Bittner, Police Captain
Jason Bonilla, Operations Supervisor
Joseph Vigil, Acting Chief of Police t:4;;!; Scott Buenting, Acting Public Works Director/City Engineer 'If/ National Auto Fleet Group Cooperative Purchasing Agreement for the Purchase of Twenty-Four Police Vehicles, Four Code
Enforcement Vehicles, and Two Parks and Recreation Vehicles in the Amount of $1,794,975
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution approving the Cooperative Purchase Agreement with National Auto Fleet Group for the purchase of twenty-four (24) police vehicles, four (4) code enforcement vehicles and two (2) Parks and Recreation vehicles for an amount not to exceed $1,794,975; and authorizing the City Manager to execute the Sourcewell Cooperative Purchasing Agreement No. 091521- NAF in a form approved by the City Attorney.
FISCAL IMPACT
The FY 2024/25 Operating Budget includes adequate funding for twenty-four (24) replacement police vehicles within the Vehicle Replacement Fund. There is also adequate funding in the Vehicle Replacement Fund for the upfitting of each vehicle. The vehicle upfitting involves the installation of emergency lights, communication radios, computers, modems, cameras, rear seat transport inserts, and other required safety equipment. Police communication radios, cameras, and some computer equipment can be transferred to the replacement vehicle, reducing the overall cost of the upfitting. The estimated total cost to upfit all vehicles is an additional $552,000. Funding from the General Fund for the four (4) new to fleet Code Enforcement Vehicles and one (1) new to fleet Parks and Recreation vehicle will be included in the revised FY 2024/25 budget.
While funding for one (1) replacement vehicle for Parks and Recreation is included in the approved FY 2024/25 budget within the Vehicle Replacement fund.
DISCUSSION
The City's inventory of vehicles and equipment is examined annually in conjunction with the budget process to determine which existing units meet replacement criteria and 6 Agenda Item #
7 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of February 11, 2025
TO: Honorable Mayor and Members of the City Council
PREPARED BY: Derek Cole, Interim City Attorney
SUBJECT: REMOVAL OF COMMISSIONER LESLIE MAY FROM THE
ANTIOCH POLICE OVERSIGHT COMMISSION
RECOMMENDED ACTION
It is recommended that the City Council consider removing Commissioner Leslie May from the Antioch Police Oversight Commission effective immediately.
FISCAL IMPACT
There is no fiscal impact related to this agenda item.
DISCUSSION
Antioch Municipal Code (AMC) § 2-5.202 states that members of boards and commissions serve at the pleasure of the City Council and may be removed by majority vote of the City Council if properly noticed on the public portion of a City Council Agenda.
AMC § 4-3.104 states that members of the Police Commission shall serve at the pleasure of the City Council and may be removed from office by a majority vote of the Council.