CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, April 26, 2022, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
Please click the link below to join the Zoom Meeting:
https://us02web.zoom.us/j/83255848846
Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this City Council meeting is being conducted in a hybrid in-person/virtual format.
Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
CUB SCOUT PACK 13
5. AGENDA REVIEW
5.a. Closed Session Announcements
None.
5.b. Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a. Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:
Receive update, accept public comments, discuss, and provide direction as necessary.
6.b. City Manager Communications
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
6.c. Honorary Proclamation Recognizing April 30, 2022 as the 80th Anniversary of Arroyo Grande Enforcing Executive Order 9066
6.d. Honorary Proclamation Declaring May 2022 as "Asian American and Native Hawaiian/Pacific Islander Heritage Month”
6.e. Honorary Proclamation Declaring May 2022 as “National Foster Care Month”
6.f. Honorary Proclamation Declaring May 1-7, 2022 as “Public Service Recognition Week”
7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Ratify the attached listing of cash disbursements for the period of March 16 through March 31, 2022.
8.b. Consideration of Adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as Required by Senate Bill 1383
(VALENTINE)
Recommended Action:
Adopt a Resolution creating a Recovered Organic Waste Products Procurement Policy as required by Senate Bill 1383.
8.c. Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of April 12, 2022, as submitted.
8.d. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic
(McDONALD/CARMEL)
Recommended Action:
Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.
8.e. Consideration of Annual Report and Adoption of a Resolution of Intention for Levy of Annual Assessments for the Arroyo Grande Tourism Business Improvement District (AGTBID) (McDONALD)
Recommended Action:
The AGTBID Advisory Board recommends the City Council: 1) Receive and approve the Annual Report; 2) Adopt a Resolution of Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2022-23; and 3) Set the date for a public hearing for May 24, 2022, in accordance with Streets and Highways Code Section 36534.
8.f. Consider Adoption of Resolutions Ordering the Preparation and Filing of Annual Engineer’s Reports for the Parkside Village and Grace Lane Assessment District, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23 (ROBESON)
Recommended Action:
Adopt Resolutions ordering the preparation and filing of Annual Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2022-23.
8.g. Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:
Receive and file the monthly Water Supply and Demand Report.
9. PUBLIC HEARINGS
None.
10. OLD BUSINESS
10.a. Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project (PEDROTTI)
Recommended Action:
Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue the No Project Option consistent with the recommendation of the Brisco-Halcyon Interchange Subcommittee.
11. NEW BUSINESS
11.a. Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure (VALENTINE)
Recommended Action:
1) Receive and file the 2022 PMP Update report; and 2) Direct staff to prepare a ballot measure for the November 8, 2022 consolidated election seeking a 1% local sales tax increase, to be provided at the June 14, 2022 City Council meeting.
12. CITY COUNCIL REPORTS
12.a. MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. South San Luis Obispo County Sanitation District (SSLOCSD)
3. Tourism Business Improvement District Advisory Board
4. Other
12.b. MAYOR PRO TEM GEORGE:
1. County Water Resources Advisory Committee (WRAC)
2. Visit SLO CAL Advisory Board
3. Other
12.c. COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
12.d. COUNCIL MEMBER PAULDING:
1. Air Pollution Control District (APCD)
2. Brisco/Halcyon Interchange Subcommittee
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
3. 4. REACH SLO Advisory Commission
5. Other
12.e. COUNCIL MEMBER STORTON:
1. Brisco/Halcyon Interchange Subcommittee
2. Five Cities Fire Authority (FCFA)
3. Integrated Waste Management Authority Board (IWMA)
4. South County Chambers of Commerce Governmental Affairs Committee
5. Other
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. CLOSED SESSION
None.
15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
Item 6.c. - Page 1
Item 6.d. - Page 1
Item 6.e. - Page 1
Item 6.f. - Page 1
Item 8.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: April 26, 2022
SUMMARY OF ACTION:
Review and ratify cash disbursements.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $970,699.21 fiscal impact that includes the following items:
Accounts Payable Checks $596,276.06
Payroll & Benefit Checks $374,423.15
RECOMMENDATION:
Ratify the attached listing of cash disbursements for the period of March 16 through March 31, 2022.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2021-22 budget.
Item 8.a.
City Council
Consideration of Cash Disbursement Ratification
April 26, 2022
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. March 16 – March 31, 2022 – Accounts Payable Check Register
2. March 25, 2022 – Payroll and Benefit Check Registers
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 03/16/2022 293227 $ 4,702.53 04/22 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP2 03/16/2022 293227 368.87 04/22 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP3 03/16/2022 293227 462.03 04/22 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP4 03/18/2022 293228 112.00 FOLLOWUP BACTI TESTS 640.4710.5310 ABALONE COAST ANALYTICAL INC5 03/18/2022 293229 18,613.75 ANIMAL SVCS CONTRACT PYMT Q3 FY 21/22 010.4201.5321 ANIMAL SERVICES6 03/18/2022 293230 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES7 03/18/2022 293230 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES8 03/18/2022 293230 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES9 03/18/2022 293230 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES10 03/18/2022 293230 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES11 03/18/2022 293230 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES12 03/18/2022 293230 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES13 03/18/2022 293230 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES14 03/18/2022 293230 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES15 03/18/2022 293230 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES16 03/18/2022 293230 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES17 03/18/2022 293230 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES18 03/18/2022 293230 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES19 03/18/2022 293230 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES20 03/18/2022 293230 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES21 03/18/2022 293230 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES22 03/18/2022 293230 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES23 03/18/2022 293230 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES24 03/18/2022 293230 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES25 03/18/2022 293230 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES26 03/18/2022 293230 17.16 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES27 03/18/2022 293230 13.47 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES28 03/18/2022 293230 13.47 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES29 03/18/2022 293231 9.80 PARKS MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES30 03/18/2022 293232 96.64 REIMBURSE-VOLUNTEER APPRECIATION BBQ LUNCH 010.4130.5201 ARROYO GRANDE LIONS CLUB31 03/18/2022 293232 322.16 REIMBURSE-VOLUNTEER APPRECIATION BBQ LUNCH 010.4424.5252 ARROYO GRANDE LIONS CLUB32 03/18/2022 293232 64.43 REIMBURSE-VOLUNTEER APPRECIATION BBQ LUNCH 010.4307.5501 ARROYO GRANDE LIONS CLUB33 03/18/2022 293232 161.08 REIMBURSE-VOLUNTEER APPRECIATION BBQ LUNCH 010.4101.5504 ARROYO GRANDE LIONS CLUB34 03/18/2022 293233 33.97 ACCT#23584139568063 ALARM 220.4303.5303 AT & T35 03/18/2022 293233 198.33 ACCT#238451-01839190 RADIO 010.4145.5403 AT & T36 03/18/2022 293234 240.00 03/08 ON SITE FOR COUNCIL MEETING 010.4140.5303 A-TOWN AUDIO VIDEO37 03/18/2022 293235 145.00 MONTHLY UST INSPECTION-CORP YARD 010.4305.5303 B & T SVC STN CONTRACTORS, INC38 03/18/2022 293235 487.20 VST NOZZLE FOR PW FUEL PUMP 010.4305.5303 B & T SVC STN CONTRACTORS, INC
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name39 03/18/2022 293236 $ 385.48 PW-25 BRAKE SVC, FRONT INNER SEAL 010.4430.5601 BACK ON THE ROAD AUTOMOBILE40 03/18/2022 293237 170.67 PW-66 BATTERY 220.4303.5603 BATTERY SYSTEMS41 03/18/2022 293238 273.42 LEGAL & INFO SERVICES ENVELOPES 010.4102.5255 BOONE PRINTING & GRAPHICS INC42 03/18/2022 293238 1,217.10 UTILITY BILLING ENVELOPES 010.4102.5255 BOONE PRINTING & GRAPHICS INC43 03/18/2022 293239 215.50 18" CITY LOGO FOR VEHICLES/EQUIPMENT 010.4305.5601 BRAND CREATIVE44 03/18/2022 293240 20.36 VOLUNTEER APPRECIATION POSTER 010.4130.5201 BURDINE PRINTING (DBA)45 03/18/2022 293240 67.89 VOLUNTEER APPRECIATION POSTER 010.4424.5252 BURDINE PRINTING (DBA)46 03/18/2022 293240 13.58 VOLUNTEER APPRECIATION POSTER 010.4307.5501 BURDINE PRINTING (DBA)47 03/18/2022 293240 33.94 VOLUNTEER APPRECIATION POSTER 010.4101.5504 BURDINE PRINTING (DBA)48 03/18/2022 293241 252.00 ANNUAL SUPPORT AGREEMENT-OAISYS VOICE 010.4204.5607 CIO SOLUTIONS LP49 03/18/2022 293242 5.23 CAP SCREW & WASHER 220.4303.5603 COASTLINE EQUIPMENT(DBA)50 03/18/2022 293242 100.36 PW-11 HANDLE 640.4712.5603 COASTLINE EQUIPMENT(DBA)51 03/18/2022 293242 95.73 PW-11 SEAT ADJUSTER 640.4712.5603 COASTLINE EQUIPMENT(DBA)52 03/18/2022 293242 136.85 WATER DEPT RAMMER RECOIL START 640.4712.5603 COASTLINE EQUIPMENT(DBA)53 03/18/2022 293243 338.45 KYOCERA COPIER CONTRACT 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS54 03/18/2022 293244 271.88 (2) SEWER MAIN COUPLINGS-OLIVE ST MAIN 612.4610.5610 FAMCON PIPE AND SUPPLY INC55 03/18/2022 293245 624.11 TP 010.4213.5604 FASTENAL COMPANY56 03/18/2022 293246 552.24 WATER SVC SUPPLIES-FITTINGS 640.5946.7001 FERGUSON ENTERPRISES, INC57 03/18/2022 293247 9,667.50 HALCYON COMPLETE STREETS 010.4301.5303 GHD INC58 03/18/2022 293247 334.40 LRSP, TIF, CE, SSARP 350.5612.7701 GHD INC59 03/18/2022 293248 46.55 VOLUNTEER APPRECIATION PLAQUES 010.4130.5201 GRAND AWARDS, INC60 03/18/2022 293248 155.16 VOLUNTEER APPRECIATION PLAQUES 010.4424.5252 GRAND AWARDS, INC61 03/18/2022 293248 31.03 VOLUNTEER APPRECIATION PLAQUES 010.4307.5501 GRAND AWARDS, INC62 03/18/2022 293248 77.58 VOLUNTEER APPRECIATION PLAQUES 010.4101.5504 GRAND AWARDS, INC63 03/18/2022 293249 3,931.47 PREPARE 2021 ANNUAL REPORT 640.4710.5303 GSI WATER SOLUTIONS64 03/18/2022 293250 660.00 CASH FOR GRASS 660 SQFT 226.4306.5554 CLAUDE C. HARTMAN65 03/18/2022 293251 86.08 PORTABLE RESTROOM RENTAL 2/7-3/7 220.4303.5552 HARVEY'S HONEY HUTS66 03/18/2022 293251 340.23 TOILET & HANDWASH STN RENTAL-EGG HUNT 010.4424.5252 HARVEY'S HONEY HUTS67 03/18/2022 293251 340.23 TOILET & HANDWASH STN RENTAL-HALLOWEEN 010.4424.5252 HARVEY'S HONEY HUTS68 03/18/2022 293252 3,153.75 (1) NEW FIRE HYDRANT 640.4712.5610 ICONIX WATERWORKS (US) INC69 03/18/2022 293252 44.59 SEWER TAPE 612.4610.5610 ICONIX WATERWORKS (US) INC70 03/18/2022 293253 1,087.50 WELL #9 WELL PUMP CONTROL PANEL 640.4711.5603 INDEPENDENT ELECTRIC SUPPL.INC71 03/18/2022 293254 85.80 (4) RENT MAINLINE 6"X20' 3/3/22-6/4/22 220.4303.5552 IRRIGATION WEST (DBA)72 03/18/2022 293255 18,643.09 3998 GALL #87 GASOLINE 010.0000.1202 JB DEWAR, INC73 03/18/2022 293255 21.65 FUEL-PD-4620 & PD-4621 010.4203.5608 JB DEWAR, INC74 03/18/2022 293256 64.00 REFUND-BUSINESS LICENSE 010.0000.4050 KING CONCRETE & CONSTR. INC75 03/18/2022 293257 14.89 NYLON CABLE TIES 010.4305.5603 LAWSON PRODUCTS, INC76 03/18/2022 293258 691.90 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name77 03/18/2022 293258 $ 691.90 SHORETEL PHONE CHRGS-PD STATION 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC78 03/18/2022 293259 112.50 ROOM USE FEES OCEANVIEW 1/10-1/31 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST79 03/18/2022 293259 37.50 ROOM USE FEES-OCEANVIEW WINTER BREAK 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST80 03/18/2022 293260 3,718.57 FAIR OAKS WATER MAIN REPLACEMENT 640.5911.7501 MICHAEL K NUNLEY & ASSOC.81 03/18/2022 293260 1,015.58 2021 SEWER LINING PROJECT 612.5821.7501 MICHAEL K NUNLEY & ASSOC.82 03/18/2022 293261 17.32 (2) WHITE MARKING PAINT 010.4301.5273 MINER'S ACE HARDWARE, INC83 03/18/2022 293261 16.82 BASSWOOD SHEET, POLISH, CLEANER 010.4213.5604 MINER'S ACE HARDWARE, INC84 03/18/2022 293261 25.83 CLEANING CLOTH, BLEACH 010.4213.5604 MINER'S ACE HARDWARE, INC85 03/18/2022 293261 15.07 DAWN ULTRA 010.4420.5605 MINER'S ACE HARDWARE, INC86 03/18/2022 293261 17.22 EXPANSION FOAM 220.4303.5613 MINER'S ACE HARDWARE, INC87 03/18/2022 293261 58.16 GFI RECEPTACLE, TOGGLE SWITCH 010.4213.5604 MINER'S ACE HARDWARE, INC88 03/18/2022 293261 36.35 PAINT-GRAFFITI COVER 010.4213.5604 MINER'S ACE HARDWARE, INC89 03/18/2022 293261 66.83 RES# 3 & 6 ROOF REPAIR MATERIAL 640.4712.5609 MINER'S ACE HARDWARE, INC90 03/18/2022 293261 65.44 RES#3 & 6 PAINT & BRUSH 640.4712.5609 MINER'S ACE HARDWARE, INC91 03/18/2022 293261 29.03 SIGNS-NO TRESPASS, RESTROOM 010.4213.5604 MINER'S ACE HARDWARE, INC92 03/18/2022 293261 31.23 TAPE MEASURE, PLUNGER 010.4213.5604 MINER'S ACE HARDWARE, INC93 03/18/2022 293262 754.40 REIMBURSEMENT-CITY MGRS REGION 010.4101.5501 CITY OF MORRO BAY94 03/18/2022 293263 1,468.61 PW-52 REPLACE ARROWBOARD 640.4712.5603 NICK'S TELECOM (DBA)95 03/18/2022 293264 (9.99) CREDIT RETURN-OFFICE SUPPLIES 010.4421.5201 OFFICE DEPOT96 03/18/2022 293264 (5.69) CREDIT RETURN-OFFICE SUPPLIES 010.4421.5201 OFFICE DEPOT97 03/18/2022 293264 81.08 OFFICE SUPPLIES 010.4421.5201 OFFICE DEPOT98 03/18/2022 293264 54.34 OFFICE SUPPLIES 010.4421.5201 OFFICE DEPOT99 03/18/2022 293264 5.69 OFFICE SUPPLIES 010.4421.5201 OFFICE DEPOT100 03/18/2022 293264 45.08 OFFICE SUPPLIES 010.4421.5201 OFFICE DEPOT101 03/18/2022 293264 9.04 OFFICE SUPPLIES 010.4421.5201 OFFICE DEPOT102 03/18/2022 293264 20.74 OFFICE SUPPLIES 010.4421.5201 OFFICE DEPOT103 03/18/2022 293265 51.83 COPIER CONTRACT-OVERAGE 010.4421.5602 OFFICE1104 03/18/2022 293266 891.47 FOR VARIOUS RUG 9 BOARDS PER QUOTE 612.4610.5610 OUTSIDE THE BOX ENGINEERING105 03/18/2022 293266 2,080.11 FOR VARIOUS RUG 9 BOARDS PER QUOTE 640.4712.5610 OUTSIDE THE BOX ENGINEERING106 03/18/2022 293267 94.58 REIMBURSE-EGG HUNT SUPPLIES 010.4424.5252 LINDSEY OVERSTREET107 03/18/2022 293268 7,412.02 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO108 03/18/2022 293268 12.98 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO109 03/18/2022 293268 2,342.75 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO110 03/18/2022 293268 3,992.61 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO111 03/18/2022 293268 7,058.00 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO112 03/18/2022 293268 1,464.64 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO113 03/18/2022 293268 16,505.25 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO114 03/18/2022 293269 600.00 K-RAIL RENTAL 01/22-02/22 010.4919.5303 PACIFIC PETROLEUM CALIFORNIA
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name115 03/18/2022 293269 $ 900.00 K-RAIL RENTAL 07/21-09/21 010.4919.5303 PACIFIC PETROLEUM CALIFORNIA116 03/18/2022 293269 900.00 K-RAIL RENTAL 10/21-12/21 010.4919.5303 PACIFIC PETROLEUM CALIFORNIA117 03/18/2022 293270 17.50 UNIFORM CLEANING-ADMIN 010.4201.5303 PARAMOUNT CLEANERS118 03/18/2022 293270 390.00 UNIFORM CLEANING-PATROL SVCS 010.4203.5303 PARAMOUNT CLEANERS119 03/18/2022 293270 66.50 UNIFORM CLEANING-SUPPORT SVCS 010.4204.5303 PARAMOUNT CLEANERS120 03/18/2022 293271 (3.24) CASH OVER 010.0000.4818 PETTY CASH121 03/18/2022 293271 2.29 MEETING SUPPLIES 010.4101.5201 PETTY CASH122 03/18/2022 293271 29.84 OFFICE SUPPLIES 010.4001.5504 PETTY CASH123 03/18/2022 293271 19.13 OFFICE SUPPLIES 010.4301.5201 PETTY CASH124 03/18/2022 293271 6.00 OFFICE SUPPLIES-NOTEBOOK 010.4130.5201 PETTY CASH125 03/18/2022 293271 0.58 POSTAGE DUE ON DELIVERY 010.4145.5208 PETTY CASH126 03/18/2022 293271 10.10 POSTAGE-MAILING SITE MAP TO MNS 010.4145.5208 PETTY CASH127 03/18/2022 293272 162.89 VOLUNTEER APPRECIATION TUMBLER 010.4101.5319 PRINTPAL PROMOTIONS & PRINTING128 03/18/2022 293272 82.21 VOLUNTEER APPRECIATION TUMBLER 010.4424.5252 PRINTPAL PROMOTIONS & PRINTING129 03/18/2022 293272 271.50 VOLUNTEER APPRECIATION TUMBLER 010.4307.5501 PRINTPAL PROMOTIONS & PRINTING130 03/18/2022 293272 108.60 VOLUNTEER APPRECIATION TUMBLER 010.4424.5250 PRINTPAL PROMOTIONS & PRINTING131 03/18/2022 293272 460.78 VOLUNTEER APPRECIATION TUMBLER 010.4424.5250 PRINTPAL PROMOTIONS & PRINTING132 03/18/2022 293273 7,932.12 TRAFFIC WAY BRIDGE REPLACEMENT 350.5679.7501 QUINCY ENGINEERING INC133 03/18/2022 293274 15.00 03/22 REVERSE OSMOSIS RENTAL 010.4201.5303 RICHETTI COMPLETE WATER134 03/18/2022 293275 1,415.11 EMERGENCY GENERATOR FOR FCFA 350.5473.7501 SALAS O'BRIEN135 03/18/2022 293276 40.00 REIMBURSE-(2) MSA MEETINGS JAN & MAR 010.4420.5501 WILLIAM R. SIMPSON136 03/18/2022 293277 388.72 (2) CONTROLLER & IRRIGATION NOZZLES 226.4306.5303 SITEONE LANDSCAPE SUPPLY LLC137 03/18/2022 293277 20.17 PVC COUPLINGS 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC138 03/18/2022 293278 3,500.00 03/22 TBID ADMIN FEE 240.4150.5303 SOUTH COUNTY CHAMBERS139 03/18/2022 293279 3,500.00 CASH FOR GRASS 3500 SQFT 226.4306.5554 SNEZANA STAJIC140 03/18/2022 293280 526.63 3/8" FLEX TORQ WRENCH, PLIERS 010.4305.5603 TCA TOOLS INC141 03/18/2022 293281 360.00 LAND SURVEYING, PLAN CHECK, MAP REVIEW 010.4301.5303 TETRA TECH INC142 03/18/2022 293282 88.36 CODE BOOK SUBSCRIPTION 010.4201.5503 THOMSON REUTERS WEST143 03/18/2022 293283 52.95 CITY HALL-BUSINESS TV 010.4145.5401 TIME WARNER CABLE144 03/18/2022 293284 605.49 PW-4 REPAIR WINDOW MOTOR 010.4301.5601 TOM'S AUTO SERVICE145 03/18/2022 293285 60,000.00 PERFORM THE 2021 STRIPING REFRESH PROJECT 350.5638.7002 TOSTE CONSTRUCTION146 03/18/2022 293286 13,511.44 02/22 SOCIAL MEDIA TBID MARKETING 240.4150.5301 VERDIN MARKETING INK147 03/18/2022 293287 920.75 WALLACE STORMWATER MANAGEMENT 010.4301.5303 WALLACE GROUP A CALIF CORP148 03/18/2022 293288 1,831.33 NCMA STAFF EXTENSION SERVICES 640.4710.5303 WATER SYSTEMS CONSULTING INC149 03/18/2022 293289 77.07 SOTO-LUTE RAKE, SAND BAGS 010.4430.5605 WHITE CAP CONST. SUPPLY150 03/18/2022 293290 1,440.00 01/22 SIGNAL MAINT 12 INTERSECTIONS 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC151 03/18/2022 293290 60.00 OAK PARK & EL CAMINO REAL 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC152 03/18/2022 293290 60.00 OAK PARK & JAMES WAY 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name153 03/18/2022 293290 $ 75.00 OAK PARK & W BRANCH 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC154 03/18/2022 293290 501.66 REPLACE GREEN BALL-WO#3378 & W3390 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC155 03/18/2022 293290 2,285.68 WO#3386 INSTALL LOOPS MASON & BRANCH 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC156 03/18/2022 293291 95.00 USED OIL SERVICE 010.4305.5303 WORLD OIL ENVIROMENTAL SVCS157 03/18/2022 293292 23.62 UB REFUND CUSTOMER #00026225 640.0000.2301 NEMEH KAZAL158 03/18/2022 293293 27.55 UB REFUND CUSTOMER #00024214 640.0000.2301 COURTNEY MALLORY159 03/18/2022 293294 126.70 UB REFUND CUSTOMER #00028406 640.0000.2301 ALYSSA RODRIGUEZ160 03/25/2022 293295 788.00 TAI CHI WINTER SESSION I 010.4424.5351 DIXIE D ADENIRAN161 03/25/2022 293296 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 ANDREA ALVARADO162 03/25/2022 293297 53.81 OFFICE SUPPLIES 010.4102.5201 AMAZON CAPITAL SERVICES163 03/25/2022 293298 977.90 02/22 DOGGIE CLASSES 010.4424.5351 IRINA BEATTY164 03/25/2022 293299 98.57 STICKERS-PARKS MAKE LIFE BETTER 010.4421.5504 BURDINE PRINTING (DBA)165 03/25/2022 293300 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 ALEXANDRIA CARRASCO166 03/25/2022 293301 129.60 YOGA IN THE PARK-WINTER SESSION I 010.4424.5351 KATHRYN CARRINGTON167 03/25/2022 293302 796.28 202 LE POINT-PROP VACATE AGREEMENT 010.4145.5508 JENA SIMMONS & CHAD JACKSON168 03/25/2022 293303 987.20 ACCT#8245100960223598- PD DARK 010.4145.5401 CHARTER COMMUNICATIONS169 03/25/2022 293304 203.20 02/22 CLOGGING CLASS 010.4424.5351 KATHLEEN J CINOWALT170 03/25/2022 293305 1,540.00 03/22 CROWDSTRIKE CYBERSECURITY 010.4140.5303 CIO SOLUTIONS LP171 03/25/2022 293305 4,768.00 03/22 STRATEGIC SUPPORT 010.4140.5303 CIO SOLUTIONS LP172 03/25/2022 293306 195.86 PW-66 FILTERS 220.4303.5603 COASTLINE EQUIPMENT(DBA)173 03/25/2022 293306 17.58 PW-66 FILTERS 220.4303.5603 COASTLINE EQUIPMENT(DBA)174 03/25/2022 293307 476.00 WRITING FOR LIFE WINTER SESSION I 010.4424.5351 GAYLE CUDDY175 03/25/2022 293308 70.00 REFUND- QUILTING CLASS 010.0000.4605 LINDA DIEPENBROCK176 03/25/2022 293309 90.76 REIMBURSE FOR FUEL 010.4203.5608 STEPHEN DOHERTY177 03/25/2022 293310 1,104.00 ROLLER SKATING WINTER SESSION I 010.4424.5351 DOOMSDAY SKATE LLC178 03/25/2022 293311 98.00 REFUND-BASKETBALL 010.0000.4605 SUSANAH DOUGLAS179 03/25/2022 293312 165.00 REFUND-JR SCIENCE CAMP 010.0000.4605 BRITTA DRAGOVCIC180 03/25/2022 293313 330.00 REFUND-JR SCIENCE CAMP 010.0000.4605 MACKENZIE DUBOW181 03/25/2022 293314 2,066.88 TRASH CAN LINERS, TP 010.4420.5605 FASTENAL COMPANY182 03/25/2022 293315 106.00 BL13-54627 REFUND OVERPAYMENT 010.0000.4050 FITNESS 19183 03/25/2022 293316 600.00 PUBLIC ART INSTALLATION-PAINT 010.0000.2033 EDWIN FREGOSO184 03/25/2022 293317 882.00 NEEDLE ARTS MYSTERY AFGHAN 01/07-02/25 010.4424.5351 ELIZABETH FRYER185 03/25/2022 293318 978.83 SERGER SEWING WINTER SESSION I 010.4424.5351 MARY JO GABEL186 03/25/2022 293319 50.00 PARK DEPOSIT REFUND- RANCHO GRANDE 010.0000.2206 SARAH GABRIEL187 03/25/2022 293320 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 FELIX GAXIOLA188 03/25/2022 293321 25.00 REFUND-PICKLEBALL KEY 010.0000.4605 THEODORE GILLAN189 03/25/2022 293321 100.00 REFUND-PICKLEBALL MEMBERSHIP 010.0000.4605 THEODORE GILLAN190 03/25/2022 293322 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JORDON GONZALEZ
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name191 03/25/2022 293323 $ 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 DAVID HECKATHORN192 03/25/2022 293324 (10.00) CANCELLATION FEE 010.0000.4354 PAOLA HERRERA193 03/25/2022 293324 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 PAOLA HERRERA194 03/25/2022 293324 103.00 PARK RENTAL REFUND-STROTHER 010.0000.4354 PAOLA HERRERA195 03/25/2022 293325 805.90 CONTRACT SVCS-SALES TAX 010.4120.5303 HINDERLITER, DE LLAMAS196 03/25/2022 293325 213.52 CONTRACT SVCS-SALES TAX 010.4120.5303 HINDERLITER, DE LLAMAS197 03/25/2022 293325 396.93 CONTRACT SVCS-SALES TAX 218.4101.5303 HINDERLITER, DE LLAMAS198 03/25/2022 293326 72.00 REFUND- TENNIS COURT RENTAL 010.0000.4354 INDIA HOFFMAN199 03/25/2022 293327 359.39 (4) 6" SEWER COUPLINGS 612.4610.5610 ICONIX WATERWORKS (US) INC200 03/25/2022 293328 165.00 REFUND-JR SCIENCE CAMP 010.0000.4605 MISHA IKEDA201 03/25/2022 293329 210.00 ADULT BASKETBALL SCOREKEEPER- 15 GAMES 010.4424.5352 LA PAZ JHADE202 03/25/2022 293330 300.00 2022 ADULT BASKETBALL OFFICIAL MANAGER 010.4424.5352 GASTON KETTING OLIVIER203 03/25/2022 293331 400.00 03/06/22 PICKLEBALL CLINIC 010.4424.5351 PRINCESS LEONG204 03/25/2022 293332 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 BROOK LITZINGER205 03/25/2022 293333 2,199.04 02/22 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI206 03/25/2022 293334 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 WES MELLO207 03/25/2022 293335 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JEANNE MILLER208 03/25/2022 293336 16.15 SCREEN FOR WELL VENTS 640.4711.5603 MINER'S ACE HARDWARE, INC209 03/25/2022 293337 165.00 REFUND-JR SCIENCE CAMP 010.0000.4605 SAMANTHA MYERS210 03/25/2022 293338 96.00 REFUND-WOMENS CLUB SPVR FEE 010.0000.4655 KATHY NIENHOUSE211 03/25/2022 293339 235.13 PAPER, STORAGE BOXES, ENVELOPES 010.4102.5201 OFFICE DEPOT212 03/25/2022 293340 25.00 REFUND-CIM REGISTRATION FEE 010.0000.4602 JENNIFER OLSON213 03/25/2022 293341 70.00 REFUND-QUILTING 010.0000.4605 NANCI OTT214 03/25/2022 293341 70.00 REFUND-QUILTING 010.0000.4605 NANCI OTT215 03/25/2022 293342 34.31 ELECTRIC WELL#11 352 LA CANADA 640.4711.5402 PACIFIC GAS & ELECTRIC CO216 03/25/2022 293342 13.97 ELECTRIC-484 BAKEMAN 219.4460.5304 PACIFIC GAS & ELECTRIC CO217 03/25/2022 293343 3,528.00 QUILTING-WINTER SESSION I 010.4424.5351 BARBARA ANN PORTER218 03/25/2022 293344 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 BREANA PUGNER219 03/25/2022 293345 200.00 REFUND-WOMENS CLUB DEPOSIT 010.0000.2206 VANESSA RAMIREZ220 03/25/2022 293346 51.84 COUNCIL CHAMBERS WATER 010.4213.5303 READYREFRESH BY NESTLE221 03/25/2022 293347 120.00 ADULT SOFTBALL SCORER- 5 GAMES 010.4424.5352 MARTINA SARMIENTO222 03/25/2022 293348 103.22 PIPE CUTTER, PVC PIPE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC223 03/25/2022 293349 216.53 GAS SERVICES-1375 ASH ST 010.4145.5401 SOCALGAS224 03/25/2022 293349 126.18 GAS SERVICES-200 N HALCYON 010.4145.5401 SOCALGAS225 03/25/2022 293349 14.79 GAS SERVICES-350 S ELM 010.4145.5401 SOCALGAS226 03/25/2022 293350 1,000.00 GOLD LEVEL-CHAIRMAN CIRCLE OF INFLUENCE 010.4145.5503 SOUTH COUNTY CHAMBERS227 03/25/2022 293351 131.87 MARKING PAINT 640.4712.5255 STATEWIDE SAFETY & SIGNS INC228 03/25/2022 293351 123.70 SAFETY TRAFFIC SIGN 640.4712.5255 STATEWIDE SAFETY & SIGNS INC
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name229 03/25/2022 293352 $ 226.94 UNIFORMS-CORRAL 010.4203.5272 TEMPLETON UNIFORMS230 03/25/2022 293353 52.00 REFUND-BL19-000193 OVERPYMT 010.0000.4050 TORCHELL MIND & BODY231 03/25/2022 293354 673.41 (2) SQ POSTS, (12) SNS RESHEETS, ANCHOR 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS232 03/25/2022 293355 308.29 PW-79 HYD FILTER, FUEL PUMP KIT, FILTER 010.4420.5603 TURF STAR, INC233 03/25/2022 293356 17.19 ALLIANZ INSURANCE-TRAVEL 010.4421.5501 U.S. BANK234 03/25/2022 293356 15.81 AMAZON-OFFICE SUPPLIES 010.4101.5201 U.S. BANK235 03/25/2022 293356 124.90 AMAZON-PICKLEBALL SUPPLIES 010.4424.5251 U.S. BANK236 03/25/2022 293356 32.28 AMAZON-SIM CARD READER 010.4213.5255 U.S. BANK237 03/25/2022 293356 187.50 AMAZON-TRASH BAGS 010.4213.5604 U.S. BANK238 03/25/2022 293356 203.94 AMAZON-TRASH BAGS 220.4303.5613 U.S. BANK239 03/25/2022 293356 1,210.00 ANNUAL LICENSING FEE-OCEANVIEW 010.4425.5255 U.S. BANK240 03/25/2022 293356 56.90 AUTHORIZE.NET CREDIT CARD FEE 010.4145.5555 U.S. BANK241 03/25/2022 293356 549.74 BEST BUY- PW MEETING ROOM TV 010.4213.5604 U.S. BANK242 03/25/2022 293356 50.19 CLASSES-RESISTANCE BANDS 010.4424.5351 U.S. BANK243 03/25/2022 293356 (25.00) CREDIT-SO CTY CHAMBER BREAKFAST MEETING 010.4101.5504 U.S. BANK244 03/25/2022 293356 100.00 DMV PHYSICAL -TIM SCHMIDT 640.4712.5501 U.S. BANK245 03/25/2022 293356 334.96 EQUIPMENT/UNIFORM REPLACEMENT 010.4201.5272 U.S. BANK246 03/25/2022 293356 8.95 FREIGHT 010.4203.5501 U.S. BANK247 03/25/2022 293356 83.63 FUEL 010.4201.5608 U.S. BANK248 03/25/2022 293356 72.78 FUEL 010.4201.5608 U.S. BANK249 03/25/2022 293356 50.38 FUEL 010.4203.5608 U.S. BANK250 03/25/2022 293356 235.61 FUEL 010.4203.5608 U.S. BANK251 03/25/2022 293356 76.05 FUEL 010.4203.5608 U.S. BANK252 03/25/2022 293356 201.40 FUEL 010.4204.5608 U.S. BANK253 03/25/2022 293356 67.89 FUEL 010.4204.5608 U.S. BANK254 03/25/2022 293356 129.37 FUEL 010.4204.5608 U.S. BANK255 03/25/2022 293356 522.71 FUN EXPRESS-EGG HUNT SUPPLIES 010.4424.5252 U.S. BANK256 03/25/2022 293356 94.77 GRAND BOUQUET-SYMPATHY FLOWERS 010.4101.5504 U.S. BANK257 03/25/2022 293356 45.26 IT SAVVY-KEYBOARD, MOUSE-PD CH 010.4140.5602 U.S. BANK258 03/25/2022 293356 549.12 MARIPOSA INN-CM CONFERENCE LOD 010.4101.5501 U.S. BANK259 03/25/2022 293356 26.69 MEET THE MACHINES SMART & FINAL 010.4424.5252 U.S. BANK260 03/25/2022 293356 216.77 MEET THE MACHINES SUPPLIES-FUN EXPRESS 010.4424.5252 U.S. BANK261 03/25/2022 293356 50.00 MEMBERSHIP-CAPTO 010.4201.5503 U.S. BANK262 03/25/2022 293356 190.00 MEMBERSHIP-IACP 010.4201.5503 U.S. BANK263 03/25/2022 293356 515.00 NEW TIMES ADVERTISING 010.4421.5504 U.S. BANK264 03/25/2022 293356 67.12 OFFICE DEPOT-LAMINATOR 010.4421.5201 U.S. BANK265 03/25/2022 293356 36.74 OFFICE SUPPLIES 010.4002.5201 U.S. BANK266 03/25/2022 293356 71.32 OFFICIAL IMAGING 010.4421.5201 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name267 03/25/2022 293356 $ 77.20 PATROL SUPPLIES-EAR PIECES 010.4203.5255 U.S. BANK268 03/25/2022 293356 191.53 PATROL SUPPLIES-INTOXIMETER 010.4203.5255 U.S. BANK269 03/25/2022 293356 334.79 PD-4617 WINDOW REPLACEMENT 010.4201.5601 U.S. BANK270 03/25/2022 293356 250.00 PEACHJAR-MEET THE MACHINES ADV 010.4424.5252 U.S. BANK271 03/25/2022 293356 879.18 PICKLEBALL CENTRAL -BALLS 010.4424.5251 U.S. BANK272 03/25/2022 293356 669.95 PR SAFE& LOCK-PICKLEBALL LIGHT 010.4424.5351 U.S. BANK273 03/25/2022 293356 283.42 PRESCHOOL SUPPLIES 010.4423.5253 U.S. BANK274 03/25/2022 293356 41.50 R& T EMBROIDERY 220.4303.5613 U.S. BANK275 03/25/2022 293356 173.05 SCHOOL YEAR SUPPLIES 010.4425.5255 U.S. BANK276 03/25/2022 293356 205.27 SCHOOL YEAR SUPPLIES 010.4425.5255 U.S. BANK277 03/25/2022 293356 4.60 SECURE CONFERENCE 010.4140.5303 U.S. BANK278 03/25/2022 293356 27.23 SHIPPING/POSTAGE 010.4201.5208 U.S. BANK279 03/25/2022 293356 189.39 SM TOYOTA-SOTO WORKTRUCK TAILGATE 010.4430.5601 U.S. BANK280 03/25/2022 293356 194.72 SNACK SUPPLIES 010.4425.5259 U.S. BANK281 03/25/2022 293356 250.00 SOFTWARE MAINT-DRONE SOFTWARE 010.4204.5607 U.S. BANK282 03/25/2022 293356 75.00 TLO -INVESTIGATIVE SVCS 010.4204.5607 U.S. BANK283 03/25/2022 293356 456.63 TRAINING LODGING 010.4203.5501 U.S. BANK284 03/25/2022 293356 39.90 TRAINING SUPPLIES 010.4203.5501 U.S. BANK285 03/25/2022 293356 955.28 TRAINING-LODGING 010.4201.5501 U.S. BANK286 03/25/2022 293356 450.35 TRAINING-LODGING 010.4201.5501 U.S. BANK287 03/25/2022 293356 1,388.16 TRAINING-LODGING 010.4203.5501 U.S. BANK288 03/25/2022 293356 567.63 TRAINING-LODGING 010.4204.5501 U.S. BANK289 03/25/2022 293356 1,031.95 TRAINING-LODGING 010.4204.5501 U.S. BANK290 03/25/2022 293356 1,020.72 TRAINING-LODGING 010.4204.5501 U.S. BANK291 03/25/2022 293356 1,628.89 TRAINING-LODGING & SUPPLIES 010.4203.5501 U.S. BANK292 03/25/2022 293356 575.00 TRAINING-REGISTRATION/TUITION 010.4203.5501 U.S. BANK293 03/25/2022 293356 635.00 TRAINING-REGISTRATION/TUITION 010.4204.5501 U.S. BANK294 03/25/2022 293356 824.00 TRAINING-REGISTRATION/TUITION 010.4204.5501 U.S. BANK295 03/25/2022 293356 1,563.98 TRAINING-TRAVEL, LODGING 010.4201.5501 U.S. BANK296 03/25/2022 293356 50.00 TRIBE COFFEE-PICKLEBALL CONTEST 010.4424.5251 U.S. BANK297 03/25/2022 293356 17.24 TRIBE COFFEE-STAFF MEETING 010.4421.5255 U.S. BANK298 03/25/2022 293356 1,381.38 UNITED AIRLINES-FEMA TRAINING 010.4101.5501 U.S. BANK299 03/25/2022 293356 32.60 VOLUNTEER APPRECIATION SUPPLIES 010.4130.5201 U.S. BANK300 03/25/2022 293356 21.73 VOLUNTEER APPRECIATION SUPPLIES 010.4307.5501 U.S. BANK301 03/25/2022 293356 139.22 VOLUNTEER APPRECIATION SUPPLIES 010.4424.5250 U.S. BANK302 03/25/2022 293356 54.34 VOLUNTEER APPRECIATION SUPPLIES 010.4101.5504 U.S. BANK303 03/25/2022 293356 179.43 WALMART-TRASH BAGS 010.4420.5605 U.S. BANK304 03/25/2022 293356 24.41 WALMART-VALENTINES DAY CONTEST 010.4424.5252 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name305 03/25/2022 293356 $ 528.85 ZOOM MEETINGS 010.4140.5303 U.S. BANK306 03/25/2022 293357 727.33 01/22-06/22 CA ST REG COSTS 640.4710.5503 USA OF N CA & NV307 03/25/2022 293358 224.00 03/08 ADULT ART PARTY-POPPIES 010.4424.5351 PEGGY VALKO308 03/25/2022 293359 50.00 PARK DEPOSIT REFUND-ELM ST PARK 010.0000.2206 CRYSTAL VAZQUEZ309 03/25/2022 293360 66.27 ACCR#808089883-00003 CIM CELL 010.4425.5255 VERIZON WIRELESS310 03/25/2022 293360 304.08 ACCT#472480460-00002 CITY IPAD 010.4145.5403 VERIZON WIRELESS311 03/25/2022 293361 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 KAYDI VISSER312 03/25/2022 293361 58.00 PARK RENTAL REFUND-RANCHO GRANDE 010.0000.4354 KAYDI VISSER313 03/25/2022 293362 185.00 ASH ST RESTROOM-SNAKE & CLEAR DRAINS 010.4213.5303 WATERBOYS PLUMBING314 03/25/2022 293363 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 HEATHER WEARE315 03/25/2022 293364 1,065.00 PUBLIC ART INSTALLATION-DESIGN, PAINT & FINISH 010.0000.2033 TREVOR WEIGER316 03/25/2022 293365 89.00 24" OLEA ARIZONA FRUITLESS TREE 010.4420.5605 WEST COVINA NURSERIES317 03/25/2022 293366 525.00 01/22 SM WATER ADJ IMPLMTN 640.4710.5575 WHITE BRENNER LLP318 03/25/2022 293367 60.00 ADULT SOFTBALL SCORER 4 GAMES 010.4424.5352 SHIRLEY WILLMOTT319 03/25/2022 293368 2,401.00 SOCCER SAT CLASSES WINTER SESSION I 010.4424.5351 YOUTH EVOLUTION BASKETBALL320 03/25/2022 293369 3,153.50 POLICE DEPT DUES: PAYMENT 011.0000.2116 ARROYO GRANDE POLICE ASSN321 03/25/2022 293370 40,866.03 FEDERAL WITHHOLDING: PAYMENT 011.0000.2104 CITY OF ARROYO GRANDE322 03/25/2022 293370 11,985.30 MEDICARE: PAYMENT 011.0000.2105 CITY OF ARROYO GRANDE323 03/25/2022 293370 48,556.50 SOCIAL SECURITY: PAYMENT 011.0000.2105 CITY OF ARROYO GRANDE324 03/25/2022 293371 2,086.52 CASDI: PAYMENT 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT325 03/25/2022 293371 16,398.11 STATE WITHHOLDING: PAYMENT 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT326 03/25/2022 293372 695.52 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT327 03/25/2022 293373 15.00 03/22 AG FIRE ASSN DUES 011.0000.2115 FIVE CITIES FIREFIGHTERS ASSOC328 03/25/2022 293374 3,360.00 AG CAREER FIREFIGHTERS ASSN: PAYMENT 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS329 03/25/2022 293375 3,032.33 DEFERRED COMPENSATION - EE %: 011.0000.2117 ICMA RETIREMENT CORP330 03/25/2022 293375 10,927.25 DEFERRED COMPENSATION - EE: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP331 03/25/2022 293375 866.66 DEFERRED COMPENSATION - ER: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP332 03/25/2022 293375 275.00 ROTH - AFTER TAX: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP333 03/25/2022 293376 77.75 03/22 LEGAL SVCS 011.0000.2125 LEGALSHIELD334 03/25/2022 293377 117.11 PERS BUYBACK - AFTER TAX: PAYMENT 011.0000.2106 PERS - RETIREMENT335 03/25/2022 293377 259.69 PERS BUYBACK - PRE TAX: PAYMENT 011.0000.2106 PERS - RETIREMENT336 03/25/2022 293377 1,300.95 PERS EMPLOYER PICK UP: PAYMENT 011.0000.2106 PERS - RETIREMENT337 03/25/2022 293377 29,106.88 PERS RETIREMENT: PAYMENT 011.0000.2106 PERS - RETIREMENT338 03/25/2022 293377 48,652.65 PERS RETIREMENT: PAYMENT 011.0000.2106 PERS - RETIREMENT339 03/25/2022 293377 (0.06) PERS ROUNDING 010.0000.4818 PERS - RETIREMENT340 03/25/2022 293378 1,149.96 SEIU DUES: PAYMENT 011.0000.2118 S.E.I.U. LOCAL 620341 03/25/2022 293379 1,603.28 PARS: PAYMENT 011.0000.2107 US BANK OF CALIFORNIA342 03/31/2022 293380 838.96 03/22 SUPPLEMENTAL INSURANCE 011.0000.2126 AFLAC INSURANCE
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name343 03/31/2022 293381 $ 2,066.00 CASH FOR GRASS REBATE 2066 SQF 226.4306.5554 KATHRYN ACETO344 03/31/2022 293382 213.40 AMMO for SWAT & RANGE MASTER SCHOOL 010.4204.5501 ADAMSON INDUSTRIES, INC345 03/31/2022 293382 66.16 SALES TAX 010.4204.5501 ADAMSON INDUSTRIES, INC346 03/31/2022 293382 16.54 SALES TAX 010.4204.5501 ADAMSON INDUSTRIES, INC347 03/31/2022 293382 853.60 SWAT TRAINING AMMO- 9MM LUGER 010.4204.5501 ADAMSON INDUSTRIES, INC348 03/31/2022 293383 735.00 2022 DOT DRUG & ALCOHOL TESTIN 220.4303.5501 ADDICTION MED CONSULTANTS, INC349 03/31/2022 293384 16.05 REPLACEMENT PARTS FOR WATER METERS 640.4712.5611 AQUA-METRIC SALES CO(DBA)350 03/31/2022 293385 43.44 BAN#9391033181 ALARM 640.4710.5403 AT&T351 03/31/2022 293385 58.43 BAN#9391033183 473-2198 010.4201.5403 AT&T352 03/31/2022 293385 32.86 BAN#9391033183 473-2198 010.4201.5403 AT&T353 03/31/2022 293385 235.90 BAN#9391033184 473-5100 010.4201.5403 AT&T354 03/31/2022 293385 238.90 BAN#9391033184 473-5100 010.4201.5403 AT&T355 03/31/2022 293385 22.56 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T356 03/31/2022 293385 62.65 BAN#9391033187 481-6944 010.4201.5403 AT&T357 03/31/2022 293385 62.65 BAN#9391033187 481-6944 010.4201.5403 AT&T358 03/31/2022 293386 (28.00) CREDIT 010.4203.5601 BIG BRAND TIRE CO.359 03/31/2022 293386 3,154.73 FLEET-STOCK TIRES 010.4203.5601 BIG BRAND TIRE CO.360 03/31/2022 293387 735.00 REFUND PPR21-044 LOCATION INELIGIBLE 010.0000.4510 BRYCE BOGLE361 03/31/2022 293388 212.61 PW - LEAVE/OVERTIME FORMS 010.4102.5255 BOONE PRINTING & GRAPHICS INC362 03/31/2022 293388 103.50 PW - LEAVE/OVERTIME FORMS 010.4102.5255 BOONE PRINTING & GRAPHICS INC363 03/31/2022 293388 24.50 PW - LEAVE/OVERTIME FORMS 010.4102.5255 BOONE PRINTING & GRAPHICS INC364 03/31/2022 293389 126.00 CITY HALL PEST CONTROL 010.4213.5303 BREZDEN PEST CONTROL, INC365 03/31/2022 293389 181.00 PD PEST CONTROL 010.4213.5303 BREZDEN PEST CONTROL, INC366 03/31/2022 293390 3,188.00 2021 USE TAX 010.0000.2014 CA DEPT OF TAX & FEE ADMIN367 03/31/2022 293391 736.00 01/22 WEED ABATEMENT 220.4303.5303 CA ST DEPT OF CORRECTIONS368 03/31/2022 293391 1,469.26 12/21 WEED ABATEMENT 220.4303.5303 CA ST DEPT OF CORRECTIONS369 03/31/2022 293392 74.00 LIVESCAN/FINGERPRINT 010.4421.5316 CA ST DEPT OF JUSTICE370 03/31/2022 293392 74.00 LIVESCAN/FINGERPRINT 010.4425.5316 CA ST DEPT OF JUSTICE371 03/31/2022 293393 6.40 PD-4602 MINI BULB 010.4203.5601 CARQUEST AUTO PARTS372 03/31/2022 293393 194.20 PW-60 SEAT COVER 640.4712.5601 CARQUEST AUTO PARTS373 03/31/2022 293394 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS374 03/31/2022 293395 5,528.14 ADMIN/SUPPORT FLEET UPLIFTING 010.4201.5601 DANA SAFETY SUPPLY375 03/31/2022 293396 400.00 02/22 UTILITY BILL MAILING 640.4710.5303 DATAPROSE LLC376 03/31/2022 293396 411.04 02/22 UTILITY BILL MAILING 640.4710.5555 DATAPROSE LLC377 03/31/2022 293396 1,629.79 02/22 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC378 03/31/2022 293396 102.76 02/22 UTILITY BILL MAILING 612.4610.5555 DATAPROSE LLC379 03/31/2022 293397 2,500.00 TREEKEEPER 1 YR RENEWAL 010.4420.5255 DAVEY RESOURCE GROUP INC380 03/31/2022 293398 4,759.70 DESIGN SERVICES FOR THE ELM ST PLAY STRUCTURE 350.5564.7501 EIKHOF DESIGN GROUP
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name381 03/31/2022 293399 $ 48.48 T POST PULLER 010.4420.5605 FARM SUPPLY CO382 03/31/2022 293400 43.50 MILLER WAY BOOSTER CHECK VALVE 640.4712.5610 FERGUSON ENTERPRISES, INC383 03/31/2022 293401 3,000.00 DEPOSIT-SOTO SOLAR LIGHT DEMO 010.4430.5255 FONROCHE LIGHTING AMERICA384 03/31/2022 293402 615.00 CASH FOR GRASS 615 SQFT 226.4306.5554 ROBERTA GODSEY385 03/31/2022 293403 107.70 SYMPATHY FLOWERS HOLUB 010.4101.5504 GRAND BOUQUET386 03/31/2022 293404 153.59 WELL #9 -FRT ON ELECTRIC PANEL 640.4711.5603 INDEPENDENT ELECTRIC SUPPL.INC387 03/31/2022 293405 84.50 FUEL PD-4620/4621 010.4203.5608 JB DEWAR, INC388 03/31/2022 293406 879.67 RESOLUTION AND MINUTE BOOK, PAPER 010.4002.5201 LAUTZENHISER'S STATIONERY INC389 03/31/2022 293407 135.00 02/22 BRANCH ROOM USE FEES 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST390 03/31/2022 293407 135.00 02/22 OCEAN VIEW ROOM USE FEES 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST391 03/31/2022 293408 47.39 (2) PROPANE TANK EXCHANGE 220.4303.5613 MINER'S ACE HARDWARE, INC392 03/31/2022 293408 213.30 (3) 50LB BAGS AQUAPHALT, HAMME 220.4303.5613 MINER'S ACE HARDWARE, INC393 03/31/2022 293408 46.32 CEMENT ANCHOR 220.4303.5613 MINER'S ACE HARDWARE, INC394 03/31/2022 293408 9.41 DOOR PULLS, FASTENERS 220.4303.5613 MINER'S ACE HARDWARE, INC395 03/31/2022 293408 215.49 GRINDER 010.4420.5273 MINER'S ACE HARDWARE, INC396 03/31/2022 293408 24.08 HAND TOOLS, SOCKET 220.4303.5273 MINER'S ACE HARDWARE, INC397 03/31/2022 293408 209.00 JIGSAW & BLADES 220.4303.5273 MINER'S ACE HARDWARE, INC398 03/31/2022 293408 5.38 PLUMBING SUPPLES 640.4712.5610 MINER'S ACE HARDWARE, INC399 03/31/2022 293408 15.14 PINE SOL, BATTERIES 010.4213.5604 MINER'S ACE HARDWARE, INC400 03/31/2022 293408 69.98 PW-56 IMPACT SETTER, BITS, DRILL DRIVER 010.4420.5273 MINER'S ACE HARDWARE, INC401 03/31/2022 293408 22.60 RANGE MAINT-SPRAYPAINT 010.4203.5255 MINER'S ACE HARDWARE, INC402 03/31/2022 293408 79.67 SOTO-WD40, NYLON LINE, TAPE, KEYS 010.4430.5605 MINER'S ACE HARDWARE, INC403 03/31/2022 293408 57.08 TRASH CAN, GRILL BRUSH 010.4420.5605 MINER'S ACE HARDWARE, INC404 03/31/2022 293408 51.70 VOLTAGE DETECTOR, WALLBOARD ANCHOR KIT 010.4213.5604 MINER'S ACE HARDWARE, INC405 03/31/2022 293409 3,500.00 MONUMENT PRESERVATION 350.5638.7501 NORTH COAST ENGINEERING INC406 03/31/2022 293409 700.00 ANDRE DRIVE / LOS CIERVOS COURT INTERCONNECT 640.5976.7501 NORTH COAST ENGINEERING INC407 03/31/2022 293410 1,074.68 PRE EMPLOYMENT MEDICAL TESTING 010.4201.5315 PACIFIC CENTRAL COAST HEALTH408 03/31/2022 293410 70.00 PRE EMPLOYMENT MEDICAL TESTING 010.4421.5315 PACIFIC CENTRAL COAST HEALTH409 03/31/2022 293410 420.00 PRE EMPLOYMENT MEDICAL TESTING 010.4425.5315 PACIFIC CENTRAL COAST HEALTH410 03/31/2022 293410 45.00 PRE EMPLOYMENT MEDICAL TESTING 640.4710.5315 PACIFIC CENTRAL COAST HEALTH411 03/31/2022 293410 480.00 PRE EMPLOYMENT MEDICAL TESTING 640.4712.5315 PACIFIC CENTRAL COAST HEALTH412 03/31/2022 293411 9,570.26 K-RAILS-CHEVRON STORM DRAIN 251 E GRAND 350.5797.7201 PACIFIC PETROLEUM CALIFORNIA413 03/31/2022 293412 19,935.00 022 UPDATE OF PAVEMENT MANAGEMENT SYSTEM 350.5638.7501 PAVEMENT ENGINEERING INC414 03/31/2022 293413 200.00 WASHING MACHINE REBATE 226.4306.5554 PEACE LUTHERAN CHURCH415 03/31/2022 293414 211.30 02/22 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP416 03/31/2022 293415 861.25 PATROL AMMO - LESS LETHAL 010.4203.5255 PROFORCE LAW ENFORCEMENT417 03/31/2022 293415 1,170.00 PATROL AMMO - LESS LETHAL 010.4203.5255 PROFORCE LAW ENFORCEMENT418 03/31/2022 293415 157.42 SALES TAX 010.4203.5255 PROFORCE LAW ENFORCEMENT
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name419 03/31/2022 293416 $ 50.00 FREIGHT 010.4203.5601 PVP COMMUNICATIONS, INC420 03/31/2022 293416 629.00 PATROL FLEET - MOTORS EQUIPMENT 010.4203.5601 PVP COMMUNICATIONS, INC421 03/31/2022 293416 1,758.00 PATROL FLEET - MOTORS EQUIPMENT 010.4203.5601 PVP COMMUNICATIONS, INC422 03/31/2022 293416 185.00 SALES TAX 010.4203.5601 PVP COMMUNICATIONS, INC423 03/31/2022 293417 92.00 TRAINING-TUITION 010.4203.5501 SAN DIEGO MIRAMAR COLLEGE424 03/31/2022 293418 151.50 02/22 PARKING CITATION REV DIST 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER425 03/31/2022 293419 1,437.72 TRITECH CAD BILLING 4/22-9/22 010.4204.5606 SLO COUNTY SHERIFF'S DEPT426 03/31/2022 293420 81.60 CC PH NOTICE - DISTRICT ELECTIONS 010.4002.5301 THE MCCLATCHY COMPANY LLC427 03/31/2022 293420 84.15 CC PH NOTICE - DISTRICT ELECTIONS 010.4002.5301 THE MCCLATCHY COMPANY LLC428 03/31/2022 293420 89.25 CC PH NOTICE - DISTRICT ELECTIONS 010.4002.5301 THE MCCLATCHY COMPANY LLC429 03/31/2022 293420 84.15 CC PH NOTICE - DISTRICT ELECTIONS 010.4002.5301 THE MCCLATCHY COMPANY LLC430 03/31/2022 293421 75.00 02/22 INVESTIGATIVE SVCS 010.4204.5303 TRANSUNION RISK431 03/31/2022 293422 3,000.00 POSTAGE BY PHONE 010.4145.5208 US POSTAL SERVICE432 03/31/2022 293423 922.62 ACCT#208620661-00002 PD CELL PHONES 010.4201.5403 VERIZON WIRELESS433 03/31/2022 293424 1,867.55 NCMA STAFF EXTENSION SERVICES 640.4710.5303 WATER SYSTEMS CONSULTING INC434 03/31/2022 293425 519.21 COPY MACHINE LEASE PYMT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL $ 596,276.06
ATTACHMENT 2
.
General Fund 332,360.94 5101 Salaries Full time 226,536.42 Streets Fund 15,094.06 5101 Volunteer Employee Retirement - American Rescue Plan Act 138.38 5102 Salaries Part-Time - PPT 4,170.71 Sewer Fund 9,495.00 5103 Salaries Part-Time - TPT 16,545.08 Water Fund 17,334.77 5105 Salaries OverTime 9,830.42
374,423.15 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,670.30
5108 Holiday Pay 215.25
5109 Sick Pay 2,584.93
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 2,500.14
Police 9,055.74 5114 Comp Pay 3,989.65
Public Works - Maintenance - 5115 Annual Leave Pay 2,398.79 Public Works - Enterprise 252.96 5116 Salaries - Police FTO - Recreation - Administration 252.96 5121 PERS Retirement 29,261.10 Recreation - Special Events 268.76 5122 Social Security 19,626.05 Children In Motion - 5123 PARS Retirement 320.67
5126 State Disability Ins. 900.34 9,830.42
5127 Deferred Compensation 741.66
5131 Health Insurance 46,553.49
5132 Dental Insurance 2,743.12
5133 Vision Insurance 726.39
5134 Life Insurance 369.58
5135 Long Term Disability 674.41
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 102.15
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 975.00
374,423.15
Total FCFA payroll cost for this period is $188,675.22. FCFA payroll and accounts payable expenditures are processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and Oceano Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the contractual services budget.
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
03/04/2022 - 03/17/2022
3/25/2022
BY FUND BY ACCOUNT
Item 8.b.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director Nicole Valentine, Administrative Services Director
BY: Ron Simpson, Public Works Manager
Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383
DATE: April 26, 2022
SUMMARY OF ACTION:
Adopt a Resolution creating a Recovered Organic Waste Products Procurement Policy (Policy) as required by Senate Bill (SB) 1383.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The fiscal impact of the proposed Policy is currently unknown but is estimated to be significant. The estimated cost for procurement of recovered organic waste product(s) required to meet the City’s SB 1383 requirements is between $21,000 and $129,900.
There will be significant staff time required for the procurement of recovered organic waste products and recycled-content paper and paper products, use/application of the recovered organic waste products, and the record keeping and tracking requirements.
RECOMMENDATION:
Adopt a Resolution creating a Recovered Organic Waste Products Procurement Policy as required by Senate Bill 1383.
BACKGROUND:
SB 1383 was signed into law on September 19, 2016, to require a reduction of organic waste disposal to landfills from 2014 levels by 75% and increase edible food recovery by 20% by 2025. SB 1383 is the most significant waste reduction mandate to be adopted by the State of California in the last 30 years.
At the November 9, 2021 City Council meeting, the Council adopted an ordinance adding Mandatory Organic Waste Disposal Reduction and SB 1383 CalGreen Recycling and
Item 8.b.
City Council
Consideration of adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383 April 26, 2022
Model Water Efficient Landscaping Ordinance Requirements to the Arroyo Grande Municipal Code (AGMC) in order to comply with the requirements of SB 1383. The City must now adopt a Recovered Organic Waste Product Procurement Policy to implement a portion of the requirements imposed by SB 1383. The City is already required to procure paper products, and printing and writing paper, consistent with the requirements of Sections 22150-22154 of the Public Contract Code. The new SB 1383 regulation adds to that requirement, and includes provisions for record keeping and reporting. The proposed City policy is a modified version of one that was prepared by the Integrated Waste Management Authority’s consultant, HF&H, for use by cities in San Luis Obispo County and contains provisions necessary to comply with the new CalRecyle regulations. HF&H had previously been retained by CalRecyle to develop Statewide SB 1383 model documents, including franchise agreements, enforcement ordinances and procurement policies for organic waste products and paper products.
ANALYSIS OF ISSUES:
The SB 1383 regulations define two different types of procurement that the City is required to implement: the procurement of organic waste products and the purchase of recycledcontent paper.
Organic Waste Products
Organic waste products are defined by the regulations as certain products that are made from organic waste that is diverted from the landfill. This can include compost, mulch, Renewable Natural Gas (RNG), energy, and other products made at organic waste facilities. This definition does not include mulch made from trees that were trimmed or removed and chipped onsite.
CalRecycle’s SB 1383 regulations require the City to procure a prescribed quantity of recovered organic waste products to meet an annual procurement target based on population: 0.08 tons of organic waste per resident per year. CalRecycle will annually provide the City with its procurement target, which is recalculated every 5 years.
CalRecycle has notified the City that the annual procurement target through December 2026 is 1,442.6 tons of organic waste products. The table below displays the procurement target calculations, details each qualifying organic waste product type, and the amount of each type needed annually based on meeting the procurement target using only one type of recovered organic waste product.
Item 8.b.
City Council
Consideration of adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383 April 26, 2022
While the procurement requirements are considerable, SB 1383 allows the City to meet the procurement target through a combination of recovered organic waste products. The City does not need to buy or use the organics products itself to meet this requirement.
The City may contractually designate a public or private entity as a direct service provider (DSP) to meet the procurement obligation on behalf of the City. The City may also acquire recovered organic waste products through free distribution by a contractor and the City may provide procured organic waste products to residents in events such as compost/mulch giveaways.
In order to meet the procurement requirements, the City will need to determine what type or types of products are available and the amount of each type of product feasible for acquisitions and use.
Transportation fuel. The City does not have a fleet of vehicles that can meet this requirement via fuels and does not have access to RNG produced from organic waste.
Energy from renewable gas. The City does not currently have access to electricity or heat derived from renewable gas or biomass conversion. The City could explore the availability of opportunities for procurement of electricity from organic waste products with community partners, including PG&E, Kompogas SLO and, Central Coast Community Energy.
Compost. Currently, the Public Work’s Department utilizes a few cubic yards of compost per year. In order to reach the procurement goal, the City would need to utilize and/or make available for residential giveaways a significantly larger amount of compost. The compost currently used may or may not be SB 1383 compliant. SB 1383 eligible compost must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7 or produced at a large volume invessel digestion facility that composts on-site as defined and permitted under 14 CCR Chapter 3.2 of Division 7 and meet the State’s composting operations regulatory 18,033
0.08 1,442.6
Recovered Organic Waste Product One Ton
Equivalent
Quantity
Procured
Annually
Quantity
Procured
Monthly
Unit
Renewable Gas in the form of Transportation Fuel 21 30,295.4 2,524.6 DGE Electricity from Renewable Gas 242 349,118.9 29,093.2 kWh Heat from Renewable Gas 22 31,738.1 2,644.8 therms
Electricity from Biomass Conversion 650 937,716.0 78,143.0 kWh Compost (tons) 0.58 836.7 69.7 tons
Compost (cubic yards) 1.45 2,091.8 174.3 cubic yards
Mulch 1 1,442.6 120.2 tons
Arroyo Grande Population (based on 2020 census)
Per Capita Procurement Target
Annual Recovered Organic Waste Product Procurement Target
Item 8.b.
City Council
Consideration of adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383 April 26, 2022
requirements. The City can explore DSP agreements or look at the possibility of an organic waste flow agreement with a composting facility to secure the required amount of compost at a discounted rate. Researching local costs for eligible compost and utilizing estimates that other jurisdictions have provided, procurement of compost could cost the City between $10-$30 per cubic yard of compost, for an annual cost of between $21,000 to $62,800.
Mulch. Like compost, the Public Works Department utilizes a few cubic yards of mulch annually. A substantially larger amount of mulch would need to be utilized and/or made available for residential giveaways. The mulch currently used may or may not be SB 1383 compliant. Mulch is only SB 1383 eligible if produced at: (i) a compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10); (ii) a transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or (iii) a solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2. As noted above with regard to compost, the City can explore DSP agreements or look at the possibility of an organic waste flow agreement with an eligible facility to secure the required amount of mulch at a discounted rate. Researching local costs for eligible mulch and utilizing estimates that other jurisdictions have provided, procurement of mulch could cost could cost the City between $30-$90 per ton of mulch, for an annual cost of between $43,300 to $129,900.
Staff is currently gathering data needed to benchmark use of compliant recycled organic waste products. Developing a program that both meets the City’s recovered organic waste product annual procurement target and uses the material will be challenging.
Compost and mulch are currently the most readily available types of recovered organic waste products and are already in use by the City. While the City may enter into purchase agreements to procure the required tons of compost and/or mulch, the procurement target is anticipated to far exceed what is used and needed by the City. Additionally, only eligible product can be procured to count towards the procurement target. Key considerations with compost and mulch options are the current use by City departments, procurement of eligible product(s), capacity for use on managed lands, capacity and location for storage of the compost/mulch, maintenance and security of the stored product(s), and the ultimate end use of the product(s).
Staff is also looking at what, if any, partnership opportunities are available to allow the City to meet its procurement target in an environmentally and fiscally sustainable way.
Staff will work with South County Sanitary and Cold Canyon Landfill to look at options to obtain organic waste products that meet the SB 1383 procurement requirement. This may include providing a specified quantity of product(s) to the City and to residents through
Item 8.b.
City Council
Consideration of adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383 April 26, 2022
giveaways. These types or arrangements with franchise waste haulers and landfills are being negotiated locally in franchise agreement amendments and statewide.
Should procurement requirements be met through compost and/or mulch, City staff will be required to keep detailed procurement records including:
Dates product received
How and where the product was used and applied
Type, quantity and source of product
Proof of purchase or acquisition
Copy of enforceable mechanism (for mulch)
Copy of agreement with DSP which includes definitions and specifications of the type of product and an enforcement mechanism for non-compliance with SB 1383 requirements.
While staff time is currently unknown, it is anticipated to be 5-10 hours weekly both for the procurement and use/application/giveaway of organic waste products as well as the recordkeeping requirements for the product use/application.
Staff will continue to assess all options to comply with the procurement requirement, including the procurement of both mulch and compost.
Recycled-content Paper and Paper Products
SB 1383 regulations also require all City departments that purchase paper and paper products, including writing and copying paper and janitorial supplies such as tissue and paper towels, to procure 30% postconsumer recycled-content products that are also recyclable. The City must also require businesses providing the paper products to the City to certify in writing to the percentage of post-consumer recycled material in the purchased product(s) and that the products are eligible to be labeled with an unqualified recyclable label. The City may waive the certification if the required information is provided on the product label or through the vendor’s catalog, invoice or website.
To meet the SB 1383 regulations, the City’s proposed policy includes a requirement that recycled paper and paper products be purchased where the fitness and quality are equal to non-recycled-content paper and paper products and the price is equal or less than nonrecycled items. The proposed policy also includes record keeping responsibilities to track the purchase of recycled-content paper and paper products.
Given the SB 1383 requirements, and that purchasing is decentralized in the City, this is an added burden across all departments and divisions. All purchasers must now:
Research the cost, fitness and recycled-content of all paper and paper products before purchase
Item 8.b.
City Council
Consideration of adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383 April 26, 2022
Document each product purchased including copies of the invoice or receipt, required certifications for recycled-content and recyclability or other verification of recycled-content, date purchased, quantity purchased, and recycled-content (including products that contain none)
Include any justification for why a product was purchased that did not meet the recycled-content requirements or did not include the verification for recyclability Upload all documentation to a document repository within 30 days of purchase Request vendors providing printing services use best efforts to use paper meeting the SB 1383 recycled-content requirements
While the actual staff time required for compliance with the purchase of recycled-content paper and paper products is unknown, it is currently estimated that it will take roughly 5- 10 hours weekly of staff time citywide based on the number of purchasers and products purchased throughout the City.
Recordkeeping
All documents supporting compliance with the recovered organic waste product purchases must be kept as part of the implementation record and provided to CalRecycle upon request. The Administrative Services Department is responsible for tracking the procurement of recycled content paper and paper products and recovered organic waste products, to ensure all required documentation has been collected, collated, maintained and provided to the Integrated Waste Management Authority monthly for compilation of the annual report on the City’s procurement of recovered organic waste products and recycled-content paper and paper products.
The attached Resolution includes the proposed Recovered Organic Waste Product Procurement Policy that will enable the City to satisfy a portion of SB 1383’s requirements.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383;
2. Modify and adopt a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the proposed Resolution and Policy will enable the City to comply with a portion of the requirements of SB 1383 related to organic waste product procurement.
Timely compliance with SB 1383 will ensure that the City is working to meet the requirement of reducing organic waste disposal to landfills by 75% from 2014 levels by 2025.
Item 8.b.
City Council
Consideration of adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as required by Senate Bill 1383 April 26, 2022
DISADVANTAGES:
Failure to approve the required Recovered Organic Waste Product Procurement Policy could subject the City to penalties imposed by CalRecyle, which can be up to $10,000 per day. The estimated cost for procurement of recovered organic waste product(s) required to meet the City’s SB 1383 requirements is between $21,000 and $129,900.
There will be significant staff time required for the procurement of recovered organic waste products and recycled-content paper and paper products, use/application of the recovered organic waste products, and record keeping and tracking requirements.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CREATING RECOVERED ORGANIC
WASTE PRODUCT PROCUREMENT POLICY AS
REQUIRED BY SENATE BILL 1383
WHEREAS, in September 2016, Governor Brown signed into law Senate Bill 1383 (SB 1383) establishing methane reduction targets in an effort to curb the presence of methane emissions caused by organic waste; and
WHEREAS, SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires jurisdictions to procure, annually, a certain quantity of recovered organic waste products and to purchase recycled-content paper products; and
WHEREAS, adoption of a Recovered Organic Waste Product Procurement Policy will assist the City in reaching compliance with SB 1383 procurement requirements; and WHEREAS, CalRecycle finalized regulations to achieve goals set forth by SB 1383 in November 2020; and
WHEREAS, SB 1383 became effective on January 1, 2022, and local jurisdictions are required to enact regulations set forth in SB 1383 and provide a copy of the Recovered Organic Waste Product Procurement Policy to CalRecycle.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. The above recitals are true, correct and are incorporated herein by this reference.
2. The “Recovered Organic Waste Product Procurement Policy” attached hereto as Exhibit “A” and incorporated herein by this reference, is hereby adopted.
3. This Resolution shall take effect upon its adoption.
On motion of Council Member ______, seconded by Council Member ________, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 26th day of April, 2022.
RESOLUTION NO.
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___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 3
EXHIBIT A
CITY OF ARROYO GRANDE
RECOVERED ORGANIC WASTE
PRODUCT PROCUREMENT POLICY
Section 1. Purpose
A. It is the policy of the City, applicable to all departments and divisions, to incorporate environmental considerations including recycled-content and recovered Organic Waste product use into purchasing practices and procurement. This Recovered Organic Waste Product Procurement Policy (Policy) will help the City to:
1. Protect and conserve natural resources, water, and energy;
2. Minimize the City’s contribution to climate change, pollution, and solid waste disposal; and,
3. Comply with State requirements as contained in 14 CCR Division 7, Chapter 12, Article 12 (SB 1383 procurement regulations) to procure a specified amount of Recovered Organic Waste Products to support Organic Waste disposal reduction targets and markets for products made from recycled and recovered Organic Waste materials, and to purchase RecycledContent Paper Products and Recycled-Content Printing and Writing Paper.
Section 2. Definitions
A. “Annual Recovered Organic Waste Product Procurement Target” means the amount of Organic Waste in the form of a Recovered Organic Waste Product that the City is required to procure annually under 14 CCR Section 18993.1. This target shall be calculated by multiplying the per capita procurement target, which shall be
0.08 tons of Organic Waste per California resident per year, times the City’s residential population using the most recent annual data reported by the California Department of Finance. Annually, CalRecycle will provide notice to each City of its Annual Recovered Organic Waste Product Procurement Target by posting such information on CalRecycle’s website and providing written notice directly to the City.
B. “Compost” means the product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4).
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Compost eligible for meeting the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7 or produced at a large volume in-vessel digestion facility that composts on-site as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State’s composting operations regulatory requirements.
C. “Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17).
D. “Electricity Procured from Biomass Conversion” means electricity generated from biomass facilities that convert recovered Organic Waste, such as wood and prunings from the municipal stream, into electricity. Electricity procured from a biomass conversion facility may only count toward the City’s Annual Recovered Organic Waste Product Procurement Target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i).
E. “City” means the City of Arroyo Grande.
F. “Organic Waste” means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing And Writing Paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively.
G. “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling; or as otherwise defined in 14 CCR Section 18982(a)(51).
H. “Printing and Writing Papers” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications; or as otherwise defined in 14 CCR Section 18982(a)(54).
I. “Procurement of Recovered Organic Waste Products” shall mean purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract), and end use by the City or others. The City’s Annual Recovered Organic Waste Product Procurement Target can be fulfilled directly by the City or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the City’s behest.
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J. “Publicly-Owned Treatment Works” or “POTW” has the same meaning as in Section 403.3(r) of Title 40 of the Code of Federal Regulations. Any renewable gas procured from a POTW shall meet the requirements of subsection (h) of 14 CCR Section 18993.1.
K. “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in-vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.
L. “Recordkeeping Designee” means the public employee appointed by the City Manager or his or her designee to track procurement and maintain records of Recovered Organic Waste Product procurement efforts both by the City and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13. The Recordkeeping Designee will report such records to the Reporting Designee.
M. “Reporting Designee” means an entity that a City contracts with or otherwise arranges to carry out any of the City’s reporting responsibilities of this policy as authorized in 14 CCR.City.
N. "Recyclability" means that the Paper Products and Printing and Writing Paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12 (2013).
O. “Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper” means such products that consist of at least thirty percent (30%), by fiber weight, postconsumer fiber, consistent with the requirements of Sections 22150 to 22154 and Sections 12200 and 12209 of the Public Contract Code, and as amended.
P. “Renewable Gas” means gas derived from Organic Waste that has been diverted from a landfill and processed at an in-vessel digestion facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(62).
Q. “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.
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R. “SB 1383 Regulations” or “SB 1383 Regulatory” means or refers to, for the purposes of this policy, the Short-Lived Climate Pollutants (SLCP): Organic Waste Reductions regulations developed by CalRecycle and adopted in 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of regulations of 14 CCR and 27 CCR.
S. “SB 1383 Eligible Mulch” means mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7. This SB 1383 Eligible Mulch shall meet the following conditions for the duration of the applicable procurement compliance year, as specified by 14 CCR Section 18993.1(f)(4):
1. Produced at one of the following facilities:
i. A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10);
ii. A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or, iii. A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.
2. Meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards for land application specified in 14 CCR Sections 17852(a)(24.5)(A)1 through 3.
T. “State” means the State of California.
Policies
Section 3. Recovered Organic Waste Product Procurement
3.1 Procurement Target
A. City will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product Procurement Target through the implementation of Sections 3 through 5 of this Policy.
B. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following (provided that each product meets the criteria included in their respective definition in Section 2 of this Policy):
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1. SB 1383 eligible Compost (as defined in Section 2.B).
2. SB 1383 Eligible Mulch (as defined in Section 2.R).
3. Renewable Gas (in the form of transportation fuel, electricity, or heat) (as defined in Section 2.O).
4. Electricity Procured from Biomass Conversion (as defined in Section 2.D).
3.2 Requirements for Direct Service Providers
A. Direct Service Providers of landscaping maintenance, renovation, and construction shall:
1. Use Compost and SB 1383 Eligible Mulch, as practicable, produced from recovered Organic Waste, as defined in Section 2.B and 2.R of this Policy, for all landscaping renovations, construction, or maintenance performed for the City, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application shall comply with 14 CCR, Division 7, Chapter 12, Article 12 and must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section
17852(a)(24.5)(A)(1) through (3).
2. If Direct Service Provider is subject to the Model Water Efficient Landscape Ordinance (MWELO, as adopted by AGMC 16.84.010), comply with Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s MWELO, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:
a. For landscape installations, Compost at a rate of a minimum of 4 cubic yards per 1,000 square feet of permeable area shall be incorporated to a depth of six (6) inches into the soil. Soils with greater than six percent (6%) organic matter in the top six (6) inches of soil are exempt from adding Compost and tilling.
b. Apply a minimum three- (3-) inch layer of mulch on all exposed soil surfaces of planting areas except in turf areas, creeping or rooting groundcovers, or direct seeding applications where mulch is contraindicated. To provide habitat for beneficial insects and other wildlife, leave up to five percent (5%) of the landscape area without mulch. Designated insect habitat must be included in the landscape design plan as such.
c. Procure organic mulch materials made from recycled or postconsumer materials rather than inorganic materials or virgin forest products unless the recycled post-consumer organic products are
RESOLUTION NO.
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not locally available. Organic mulches are not required where prohibited by local Fuel Modification Plan Guidelines or other applicable local ordinances.
d. For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical contamination, maximum metal concentration, and pathogen density standards for land applications specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).
3. Keep and provide records of Procurement of Recovered Organic Waste Products (either through purchase or acquisition) to Recordkeeping Designee, upon completion of projects. Information to be provided shall include:
a. General description of how and where the product was used and if applicable, applied;
b. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;
c. Type of product;
d. Quantity of each product; and,
e. Invoice or other record demonstrating purchase or procurement.
B. Direct Service Provider of Organic Waste collection services shall:
1. Provide a specified quantity of Compost or SB 1383 Eligible Mulch to City and its customers via periodic “giveaways” as specified in a franchise agreement or other agreement.
2. Keep and provide records to the City including the following:
a. Dates provided
b. Source of product including name, physical location and contact information for each entity, operation or facility from whom the Recovered Organic Waste Products were procured;
c. Type of product;
d. Quantity provided; and,
e. Invoice or other record or documentation demonstrating purchase, procurement, or transfer of material to giveaway location.
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C. Renewable Gas procurement by Direct Service Providers
1. Direct Service Providers transporting solid waste, organic materials, and/or recyclable materials shall procure their fuel as Renewable Gas if required to do so in RFPs and RFQs released by the City for such services or as required by permit, license, written agreement, or written contract with the City.
2. Departments releasing RFPs and RFQs for contractors that procure fuel in the course of their services to the City shall include a preference to contractors that propose to use the amount or percentage of Renewable Gas specified in the RFP or RFQ to be eligible for said price preference.
Such use, if it occurs, shall be documented in a written contract or agreement.
3. If Renewable Gas made from recovered Organic Waste is used by Direct Service Providers, Direct Service Providers shall submit information listed in Section 3.3.B.2.a-e on a schedule to be determined by City, but not less than annually to the Recordkeeping Designee.
4. Renewable Gas used by Direct Service Providers under Sections 3.3.A and
3.3.B shall comply with criteria specified in 14 CCR Section 18993.1.
3.2 Requirements for City Departments
A. Compost and SB 1383 Eligible Mulch procurement. Divisions and departments responsible for landscaping maintenance, renovation, or construction shall:
1. Use Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste, as defined in Section 2.B and 2.R of this Policy, for landscaping maintenance, renovation, or construction, as practicable, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section
17852(a)(24.5)(A)(1) through (3).
2. When City uses Compost and SB 1383 Eligible Mulch and the applications are subject to the Model Water Efficient Landscaping Ordinance (MWELO, as adopted by AGMC 16.84.010), pursuant to City Code Section 15.06.050 Section (d), comply with Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s Model Water Efficient Landscape Ordinance, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:
a. For landscape installations, Compost at a rate of a minimum of 4 cubic yards per 1,000 square feet of permeable area shall be
RESOLUTION NO.
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incorporated to a depth of six (6) inches into the soil. Soils with greater than six percent (6%) organic matter in the top six (6) inches of soil are exempt from adding Compost and tilling.
b. Apply a minimum three- (3-) inch layer of mulch on all exposed soil surfaces of planting areas except in turf areas, creeping or rooting groundcovers, or direct seeding applications where mulch is contraindicated. To provide habitat for beneficial insects and other wildlife, leave up to five percent (5%) of the landscape area without mulch. Designated insect habitat must be included in the landscape design plan as such.
c. Procure organic mulch materials made from recycled or postconsumer materials rather than inorganic materials or virgin forest products unless the recycled post-consumer organic products are not locally available. Organic mulches are not required where prohibited by local Fuel Modification Plan Guidelines or other applicable local ordinances.
d. For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical contamination, maximum metal concentration, and pathogen density standards for land applications specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).
3. Keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the Recordkeeping Designee, upon completion of project.
Records shall include:
a. General procurement records, including:
(i) General description of how and where the product was used and applied, if applicable;
(ii) Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were
procured;
(iii) Type of product;
(iv) Quantity of each product; and,
(v) Invoice or other record demonstrating purchase or
procurement.
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b. For Compost and SB 1383 Eligible Mulch provided to residents through giveaway events or other types of distribution methods, keep records of the Compost and SB 1383 Eligible Mulch provided to residents. Records shall be maintained and submitted to the Recordkeeping Designee in accordance with the requirements specified in Section 3.2.A.3.
c. For procurement of SB 1383 Eligible Mulch, maintain an updated copy of the ordinance or enforceable mechanism(s) requiring that the mulch procured by the City or Direct Service Provider meets the land application standards specified in 14 CCR Section 18993.1, as it may be amended from time to time.
4. When Procurement of Recovered Organic Waste Products occurs through a Direct Service Provider, enter into a written contract or agreement or execute a purchase order with enforceable provisions that includes: (i) definitions and specifications for SB 1383 Eligible Mulch, Compost, Renewable Gas, and/or Electricity Procured from Biomass Conversion; and, (ii) an enforcement mechanism (e.g., termination, liquidated damages) in the event the Direct Service Provider is not compliant with the requirements.
B. Renewable Gas procurement (used for fuel for transportation, electricity, or heating applications). For Renewable Gas procurement, City shall:
1. Procure Renewable Gas made from recovered Organic Waste for transportation fuel, electricity, and heating applications to the degree that it is appropriate and available for the City and to help meet the Annual Recovered Organic Waste Product Procurement Target, which requires compliance with criteria specified in 14 CCR Section 18993.1.
2. Keep records in the same manner indicated in Section 3.2.A.3 for the amount of Renewable Gas procured and used by the City, including the general procurement record information specified in Section 3.2.A.3.a, and submit records to the Recordkeeping Designee on a schedule prescribed by the Recordkeeping Designee. City shall additionally obtain the documentation and submit records specified in Section 3.2.B.3 below, if applicable.
3. If the City procures Renewable Gas from a POTW,
a. Annually verify that the Renewable Gas from the POTW complies with the requirements specified in 14 CCR Section 18993.1(h), including, but not limited to the exclusion in 14 CCR Section 17896.6(a)(1) and the items listed in this Section 3.2.B.3.
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b. Annually receive a record from the POTW documenting the tons of Organic Waste received by the POTW from: (i) a compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10), that is permitted or authorized under 14 CCR Division 7; (ii) transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or (iii) a solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.
c. Annually receive documentation from the POTW of the percentage of biosolids that the POTW produced and transported to activities that constitute landfill disposal in order to demonstrate that the POTW transported less than twenty-five percent (25%) of the biosolids it produced to activities that constitute landfill disposal. For the purposes of this Policy, landfill disposal is defined pursuant to 14 CCR Section 18983.1(a) and includes final disposition at a landfill; use of material as alternative daily cover or alternative intermediate cover at a landfill, and other dispositions not listed in 14 CCR Section 18983.1(b). Alternative daily cover or alternative intermediate cover are defined in 27 CCR Sections 20690 and 20700, respectively. d. Annually receive documentation that the POTW receives vehicletransported solid waste that is an anaerobically digestible material for the purpose of anaerobic co-digestion with POTW treatment plant wastewater to demonstrate that the POTW meets the requirement of 14 CCR Section 18993.1(h)(2).
e. City shall submit these records to the Recordkeeping Designee and Reporting Designee on a schedule to be determined by
Recordkeeping Designee.
C. Electricity Procured from Biomass Conversion. For Electricity Procured from Biomass Conversion, City shall:
1. Procure electricity from a biomass conversion facility that receives feedstock from a composting facility, transfer/processing facility, a solid waste landfill, and/or receives feedstock from the generator or employees on behalf of the generator of the Organic Waste and to the degree that it is available and practicable for the City and to help meet the Annual Recovered Organic Waste Product Procurement Target, which requires compliance with criteria specified in 14 CCR Section 18993.1.
2. Maintain records and conduct the following recordkeeping activities:
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a. Keep records in the same manner indicated in Section 3.2.A.3 of this Policy for the amount of Electricity Procured from Biomass Conversion facilities, including the general procurement record information specified in Section 3.2.A.3.a.
b. Receive written notification by an authorized representative of the biomass conversion facility certifying that biomass feedstock was received from a permitted solid waste facility identified in 14 CCR Section 18993.1(i).
c. Provide these records to the Recordkeeping Designee.
Section 4. Recycled-content Paper Procurement
4.1 Requirements for City Departments
A. Option 1: Comparable or more favorable pricing: If fitness and quality of RecycledContent Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of City shall purchase Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, whenever available at the same or a lesser total cost than non-recycled items, consistent with the requirements of the Public Contracts Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended.
Option 2: Price preference: If fitness and quality of Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of City shall purchase RecycledContent Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, whenever the total cost is the same or a lesser total cost than non-recycled items or whenever available at the same or a lesser total cost than the non-recycled items, consistent with the requirements of the Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended.
Option 3: No price preference: If fitness and quality of Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of City shall purchase RecycledContent Paper Products and Recycled-Content Printing and Writing Paper (rather than non-recycled items) that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, consistent with the requirements of the Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended.
B. All Paper Products and Printing and Writing Paper shall be eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
RESOLUTION NO.
PAGE 14
C. Provide records to the Recordkeeping Designee of all Paper Products and Printing and Writing Paper purchases on a schedule to be determined by Recordkeeping Designee (both recycled-content and non-recycled content, if any is purchased) made by a division or department or employee of the City. Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in Section 4.2.A.3-4 for recycled-content purchases, vendor name, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-Recycled-Content Paper Products and/or non-Recycled-Content Printing and Writing Paper are provided, include a description of why Recycled-Content Paper Products and/or RecycledContent Printing and Writing Paper were not provided.
4.2 Requirements for Vendors
A. All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to City shall:
1. Provide Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, if fitness and quality are equal to that of nonrecycled item, and available at equal or lesser price.
2. Only provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standard as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
3. Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website.
4. Certify in writing, under penalty of perjury, that the Paper Products and Printing and Writing Paper offered or sold to the City is eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
5. Provide records to the Recordkeeping Designee of all Paper Products and Printing and Writing Paper purchased from the vendor within thirty (30) days of the purchase (both recycled-content and non-recycled content, if any is purchased) made by a division or department or employee of the City.
Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in Section 4.2.A.3-4 for recycledcontent purchases, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if nonRecycled-Content Paper Products and/or non- Recycled-Content Printing and Writing Paper are provided, include a description of why RecycledPage 45 of 326 RESOLUTION NO.
PAGE 15
Content Paper Products and/or Recycled-Content Printing and Writing Paper were not provided.
B. All vendors providing printing services to the City via a printing contract or written agreement, shall use Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, or as amended by Public Contract Code Section 12209.
Section 5. Recordkeeping Responsibilities
A. A department or public employee, as determined by the City Manager, will be the responsible department or person to act\ as the Recordkeeping Designee that will be responsible for obtaining records pertaining to Procurement of Recovered Organic Waste Products and Recycled-Content Paper Products and RecycledContent Printing and Writing Paper, as well as reporting such records to the Reporting Designee.
B. The Recordkeeping Designee and/or Reporting Designee will do the following to track Procurement of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper:
1. Collect and collate copies of invoices or receipts (paper or electronic) or other proof of purchase that describe the procurement of Printing and Writing Paper and Paper Products, including the volume and type of all paper purchases; and, copies of certifications and other required verifications from all departments and/or divisions procuring Paper Products and Printing and Writing Paper (whether or not they contain recycled content) and/or from the vendors providing Printing and Writing Paper and Paper Products. These records must be kept as part of City’s documentation of its compliance with 14 CCR Section 18993.3.
2. Collect and collate copies of invoices or receipts or documentation evidencing procurement from all departments and divisions procuring Recovered Organic Waste Products and invoices or similar records from vendors/contractors/others procuring Recovered Organic Waste Products on behalf of the City to develop evidence of City meeting its Annual Recovered Organic Waste Product Procurement Target. These records must be kept as part of the City’s documentation of its compliance with 14 CCR Section 18993.1.
3. Collect, collate, and maintain documentation submitted by the City, Direct Service Providers, and/or vendors, including the information reported to the Recordkeeping Designee in accordance with Sections 3.2.A.3, 3.2.B.2,
3.2.C.2, 3.3.A.3, 3.3.B.2, 3.3.C.3, 4.1.C, and 4.2.A.5.
4. Compile an annual report on the City’s direct procurement, and vendor/other procurement on behalf of the City, of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content
RESOLUTION NO.
PAGE 16
Printing and Writing Paper, consistent with the recordkeeping requirements contained in 14 CCR Section 18993.2 for the Annual Recovered Organic Waste Product Procurement Target and 14 CCR Section 18993.4 for Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper procurement. This report shall be made available to the City’s responsible entity for compiling the annual report to be submitted to CalRecycle (which will include a description of compliance on many other SB 1383 regulatory requirements) pursuant to 14 CCR Division 7, Chapter 12, Article 13. The procurement report shall also be shared with the City Council annually as evidence of implementing this Policy.
Section 6. Effective Date of Policy
This Policy shall go into effect immediately.
1 Item 8.c.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
April 12, 2022, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member
Paulding, Council Member Storton
Staff Present: City Attorney Timothy Carmel, City Manager Whitney McDonald, Assistant City
Manager/Public Works Director Bill Robeson,
Administrative Services Director Nicole
Valentine, Assistant Planner Patrick Holub,
Community Development Director Brian
Pedrotti, Police Chief Michael Martinez, Police
Commander Zak Ayala, Police Commander
Shawn Cosgrove
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Pro Tem George called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
Acting Clerk Holub performed roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Rachel Cloud, Exchange Club of the Central Coast, led the flag salute.
5. AGENDA REVIEW
It was recommended to hear Item 9.a. after Item 11.a. The Council concurred.
5.a. Closed Session Announcements
None.
2 Item 8.c.
5.b. Ordinances read in title only
Mayor Pro Tem George moved, Council Member Barneich seconded, and the motion passed unanimously by voice vote that all ordinances presented at the meeting be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19.
Mayor Pro Tem George invited public comment. No public comments were received.
No action was taken on this item.
6.b. City Manager Communications
City Manager McDonald highlighted the Annual Egg Hunt and Ribbon Cutting Ceremony for the new basketball court at Strother Park; and upcoming items for Council consideration.
Mayor Pro Tem George invited public comment. No public comments were received.
No action was taken on this item.
6.c. Honorary Proclamation Declaring the Month of April 2022 as "Sexual Assault Action Month”
Mayor Pro Tem George read the Honorary Proclamation Declaring the Month of April 2022 as "Sexual Assault Action Month". Shawn Freeman, Lumina Alliance, accepted the proclamation.
Mayor Pro Tem George invited public comment. No public comments were received.
No action was taken on this item.
6.d. Honorary Proclamation Declaring April 29, 2022 as "Arbor Day" Mayor Pro Tem George read the Honorary Proclamation Declaring April 29, 2022 as "Arbor Day". Bill Robeson, Assistant City Manager/Public Works Director, accepted the proclamation.
Mayor Pro Tem George invited public comment. No public comments were received.
No action was taken on this item.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Pro Tem George invited public comment. No public comments were received.
8. CONSENT AGENDA
Mayor Pro Tem George asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.
Item 8.e. and 8.g. were pulled for separate vote.
Council made comments on Items 8.c., and 8.e.
3 Item 8.c.
Council Member Barneich referred to Item 8.d. and requested staff look into the possibility of cancelling the last City Council meeting in June rather than the first meeting in July so that it flows into the Fourth of July holiday. Council Member Storton concurred.
Mayor Pro Tem George invited public comment. Speaking from the public were Jim Guthrie and Gaea Powell. No further public comments were received.
Moved by Council Member Paulding
Seconded by Council Member Storton
Approve Consent Agenda Items 8.a. through 8.n., with the exception of Items 8.e. and 8.g., with the recommended courses of action. City Attorney Carmel read the full title of the Ordinance in Item 8.j.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
Passed (5 to 0)
8.a. Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of March 1 through March 15, 2022.
8.b. Consideration of Statement of Investment Deposits
Received and filed the report listing investment deposits of the City of Arroyo Grande as of February 28, 2022, as required by Government Code Section 53646(b).
8.c. Consideration of Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports
Received and filed the Annual Comprehensive Financial Report (ACFR), Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports for the fiscal year ended June 30, 2021.
8.d. Consideration of Cancellation of July 12, 2022 City Council Meeting Cancelled the regularly scheduled Council meeting of July 12, 2022.
8.f. Consideration of Rotational Schedule for the South County Chambers of Commerce Monthly Arroyo Grande Business Meeting
Considered and approved the list of City Council rotational assignments for attending the South County Chambers of Commerce monthly Arroyo Grande Business Meeting.
8.h. Approval of Minutes
Approved the minutes of the Regular City Council Meeting of March 22, 2022, as submitted.
8.i. Consideration to Declare Police and Public Works Surplus Property
4 Item 8.c.
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING VEHICLES AND EQUIPMENT AS SURPLUS AND AUTHORIZING THEIR SALE OR DISPOSAL".
8.j. Consideration of Adoption of an Urgency Ordinance Establishing a Military Equipment Use Policy in Accordance with the Requirements of AB 481 Adopted an Urgency Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE, CALIFORNIA ESTABLISHING A MILITARY EQUIPMENT USE
POLICY AND DECLARING THE ORDINANCE TO BE AN URGENCY ORDINANCE TO TAKE EFFECT IMMEDIATELY UPON ADOPTION".
8.k. Consider Approval of Amendment #3 to the Amended and Restated Solid Waste Collection Franchise Agreement for Solid Waste, Recyclable Materials, and Organic Materials Collection with South County Sanitary Services, Inc., to Comply with the Requirement
Approved Amendment #3 to the Amended and Restated Solid Waste Collection Franchise Agreement for Solid Waste, Recyclable Materials, and Organic Materials Collection with South County Sanitary Services, Inc.
8.l. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF
REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF ARROYO GRANDE PURSUANT TO GOVERNMENT CODE SECTION 54953(e)".
8.m. Consideration of Approval of Amendment to the Agreement for Consultant Services with GHD to Expand Scope of Services to allow for the Completion of the Halcyon Road Complete Streets Plan
Approved and authorized the Mayor to execute the Amendment to Agreement for Consultant Services with GHD for the completion of the Halcyon Road Complete Streets Plan.
8.n. Consideration of Adoption of a Resolution Approving Fiscal Year 2023 Community Project Funding Request for the Swinging Bridge Project Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE FISCAL YEAR 2023 COMMUNITY PROJECT
FUNDING REQUEST FOR THE SWINGING BRIDGE PROJECT APPLICATION UNDER THE
FEDERAL COMMUNITY PROJECT AND/OR FEDERAL APPROPRIATION SUBCOMMITTEE PROGRAMS", and designated the City Manager or her designee as the City’s signature authority to take all actions necessary to seek and apply for the funding opportunities.
8.e. Consideration of Appointments to the Arroyo Grande Tourism Business Improvement Advisory Board
5 Item 8.c.
Moved by Council Member Storton
Seconded by Council Member Paulding
Appoint Myraline Morris Whitaker to the Arroyo Grande Tourism Business Improvement District Advisory Board.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
Passed (5 to 0)
8.g. Consider Adoption of an Ordinance Adding Chapter 2.21 to Title 2 of the Arroyo Grande Municipal Code (AGMC) Establishing By-District Elections for Four Council Members, Defining District Boundaries, and Scheduling the Order of Elections for Each District Moved by Council Member Storton
Seconded by Council Member Barneich
Adopt an Ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, ADDING CHAPTER 2.21 TO TITLE 2 OF THE CITY OF ARROYO
GRANDE MUNICIPAL CODE ESTABLISHING BY-DISTRICT ELECTIONS FOR FOUR
COUNCIL MEMBERS, DEFINING DISTRICT BOUNDARIES, AND SCHEDULING THE ORDER OF ELECTION FOR EACH DISTRICT". City Attorney Carmel read the full title of the Ordinance.
AYES (4): Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
NOES (1): Mayor Ray Russom
Passed (4 to 1)
9. PUBLIC HEARINGS
9.a. Resolution Updating Operating Fees Set Forth in the Master Fee Schedule Item 9.a. was heard after Item 11.a.
Administrative Services Director Valentine presented the staff report and recommended Council adopt a Resolution updating operating fees set forth in the Master Fee Schedule, effective June 13, 2022.
Mayor Pro Tem George opened the public hearing. Upon hearing no public comments, Mayor Pro Tem George closed the public hearing.
Moved by Council Member Storton
Seconded by Mayor Ray Russom
Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE UPDATING OPERATING FEES set forth IN THE MASTER FEE SCHEDULE".
6 Item 8.c.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
Passed (5 to 0)
10. OLD BUSINESS
10.a. Consider Potential Permanent Parklet Program
Item 10.a. was heard out of order.
Community Development Director Pedrotti presented the staff report and Assistant City Manager/Public Works Director Robeson provided comments regarding safety as it relates to traffic on East Branch Street and the use of parklets. Staff responded to questions from Council.
Mayor Pro Tem George invited public comment. Speaking from the public were Lee Samways, Dr. Charles Chadwell, Jim Guthrie, Tammy Price, Denise Andreini, who also read a letter from Amanda and Chandler Craner, and Pat Cusack, Henry Gonzalez, and Riley Taylor. Acting Clerk Holub acknowledged supplemental information received and read into the record written comments received from Alexandra Hagen, Lisa Portwood, Kristen Johnson, Aja Castilleja, Stewart and Lori Morse, Aimee Armor-Avant, Heidi Ambrose, Rebecca Richards, Colleen Tooley, Brenda Auer, Renee Westerhuis, and Toni Pelletier. No further public comments were received.
Council provided direction to staff. No action was taken on this item.
11. NEW BUSINESS
11.a. Consider Request from South County Sanitary Service for Integrated Solid Waste Collection Rate Increase
Mayor Pro Tem George called for a brief break at 7:54 p.m. The Council reconvened at 8:00 p.m.
Administrative Services Director Valentine introduced Bill Statler, Rate Review Consultant, who spoke about the rate review process and findings and responded to questions from Council.
Mayor Pro Tem George invited public comment. Speaking from the public were Jeff Clarin, Jim Guthrie, and Jeff Stevens. No further public comments were received.
Moved by Council Member Storton
Seconded by Council Member Paulding
1) Set a public hearing for June 14, 2022, to consider adjusting the waste collection services rates for June 15, 2022, January 1, 2023 and January 1, 2024; and 2) Direct staff to prepare and distribute a Proposition 218 notice with a delayed implementation start date of May 1, 2022, for the proposed waste collection services rate increases.
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
7 Item 8.c.
Passed (5 to 0)
12. COUNCIL COMMUNICATIONS
Mayor Ray Russom commented on design of directional signs. Staff commented that this will be included in future reports to Council.
13. CLOSED SESSION
None.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem George adjourned the meeting at 10:22 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk
Item 8.d.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic DATE: April 26, 2022
SUMMARY OF ACTION:
Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the COVID-19 pandemic.
RECOMMENDATION:
Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.
BACKGROUND:
As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24, 2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.
ANALYSIS OF ISSUES:
Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local
Item 8.d.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic April 26, 2022
emergency related to the coronavirus (COVID-19) pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 regular meeting.
This item is being presented to the City Council to satisfy the requirements of Section
8.12.065(C). Given the ongoing state of emergency proclaimed by the Governor, the ongoing public health orders issued by the State, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration. The San Luis Obispo County (County) Public Health Officer and the County Emergency Services Director terminated the County’s emergency declarations with respect to the COVID-19 pandemic on February 25, 2022. However, a statewide emergency declaration issued by the Governor remains in place related to the pandemic.
In light of the ongoing statewide emergency, the ongoing impacts associated with the coronavirus within the Arroyo Grande community and the City organization, it is recommended that the City Council continue the declared local emergency.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring the need to continue the declared local emergency; or
2. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic.
DISADVANTAGES:
No disadvantages have been identified to adopting the Resolution.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, January 25, February 8, February 22, March 8, March 22, and April 12, 2022; and WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.
RESOLUTION NO.
PAGE 2
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:
1. All recitals set forth above, are true, correct and incorporated herein.
2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020; and related orders and directives.
On motion of Council Member _______________________, seconded by Council Member _______________________, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was approved this 26th day of April, 2022.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.e.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Sarah Lansburgh, Deputy City Clerk
SUBJECT: Consideration of Annual Report and Adoption of a Resolution of Intention for Levy of Annual Assessments for the Arroyo Grande Tourism Business Improvement District (AGTBID)
DATE: April 26, 2022
SUMMARY OF ACTION:
Receive and approve the Annual Report, which provides information on the activities of the AGTBID during the past year, and adopt a Resolution that would continue the levy of annual assessments for AGTBID for another year.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Based on the anticipated year-end results for 2021-22, the assessments expected to be collected total approximately $230,000 for Fiscal Year 2021-22. The AGTBID budget provides $5,000 to the City to cover a portion of the City’s cost associated with supporting a Community Services Specialist position for vacation rental code compliance. The AGTBID budget also provides $3,000 to the City for administrative support.
RECOMMENDATION:
The AGTBID Advisory Board recommends the City Council: 1) Receive and approve the Annual Report; 2) Adopt a Resolution of Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2022-23; and 3) Set the date for a public hearing for May 24, 2022, in accordance with Streets and Highways Code Section 36534.
BACKGROUND:
In May 2013, the City Council adopted an Ordinance establishing the AGTBID. The AGTBID was formed under the Parking and Business Improvement Law of 1989, Sections 36500 et. seq. of the Streets and Highways Code and incorporated into the Arroyo Grande Municipal Code (AGMC) in Title 3, Chapter 3.46.
The purpose of forming the AGTBID was to provide revenue to defray the cost of services, activities, and programs promoting lodging businesses in the AGTBID through the
Item 8.e.
City Council
Consideration of Annual Report and Adoption of a Resolution of Intention for Levy of Annual Assessments for the Arroyo Grande Tourism Business Improvement District (AGTBID)
April 26, 2022
promotion of scenic, recreational, cultural, and other attractions in the AGTBID as a tourist destination. An assessment is levied on all lodging businesses within the AGTBID boundaries and is based upon two percent of the rent charged by the operator per occupied room per night for all transient occupancies.
In December 2014, the City Council adopted an Ordinance amending Chapter 3.46 of the Arroyo Grande Municipal Code to provide that the same exemptions that apply to the Transient Occupancy Tax apply to AGTBID assessments and amended the definition of "lodging" to include vacation rentals and homestays.
ANALYSIS OF ISSUES:
In accordance with the provisions in the Streets and Highways Code and AGMC Section
3.46.100, the City Council appointed an Advisory Board. Pursuant to Streets and Highways Code Section 36533, the Advisory Board is to prepare an annual report, which is to be submitted to the City Council for its review and approval. AGMC Section 3.46.060 also provides that the assessments for the AGTBID are to be reviewed annually by the City Council based upon the Annual Report of the Advisory Board, and after approval of the Annual Report, the City Council is to follow the hearing process outlined in Streets and Highways Code Section 36534 for the annual assessment for the upcoming fiscal year. Section 36534 provides for the adoption of a Resolution to levy an annual assessment for that fiscal year. The Resolution also sets a public hearing date in order to receive any written or oral protests against the continuation of the AGTBID as required by the applicable statute.
The AGTBID has been in effect for almost nine (9) years and has been considered successful. In January 2018, the City Council combined the Tourism Marketing Committee, which was coordinated by the Chamber of Commerce, and the Advisory Board, increasing the number of members of the Advisory Board from a minimum of three (3) to not more than nine (9). The Advisory Board implements the programs and activities funded through the AGTBID. The South County Chamber of Commerce administers the AGTBID program; therefore, minimal staff time has been required by the City.
In June 2018, the Council approved an Agreement with Verdin Marketing for tourism marketing services to provide a fresh perspective and innovative ideas given the current economic climate and needs of Arroyo Grande’s tourism market. Since that time, a tourism website, rebranding of Visit Arroyo Grande, a monthly e-newsletter, advertising campaigns, a tourism strategic plan, and other marketing efforts have been developed and implemented. The term of the current contract with Verdin Marketing will expire on June 30, 2022. Therefore, the City, on behalf of the AGTBID, has issued a Request for Proposals (RFP) for marketing, communications, website management, and social media
Item 8.e.
City Council
Consideration of Annual Report and Adoption of a Resolution of Intention for Levy of Annual Assessments for the Arroyo Grande Tourism Business Improvement District (AGTBID)
April 26, 2022
services for Visit Arroyo Grande. The RFP was published on April 7, 2022, and will close May 13, 2022, at 5:00 p.m.
On March 28, 2022, the Advisory Board reviewed and approved the Annual Report and has forwarded it to the City Council for consideration. The Advisory Board recommends extending the assessments and continuing the program. As noted above, following approval of the Annual Report and adoption of the Resolution, the next step in the process is to schedule a public hearing for May 24, 2022. The public hearing will allow lodging businesses subject to the assessment to submit comments, voice concerns, and protest the assessment. As set forth in Sections 36524 and 36525 of the California Streets and Highways Code, the City Council has the ability to continue to levy and collect the proposed citywide AGTBID assessment at the May 24, 2022 public hearing, unless written protests are received from lodging businesses that pay 50% or more of the proposed assessments. In that event, the Council cannot consider continuation of the AGTBID for at least one year.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff recommendations;
2. Request changes or clarification to the Annual Report; or
3. Do not approve staff recommendations; or
4. Provide other direction to staff.
ADVANTAGES:
The recommendations will enable the City to extend the AGTBID, which provides a mechanism to generate funding to promote lodging stays and tourism in the City, in turn increasing transient occupancy tax revenue and supporting local businesses.
DISADVANTAGES:
No disadvantages with approving the Annual Report and adopting the Resolution levying the assessment for another year are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Item 8.e.
City Council
Consideration of Annual Report and Adoption of a Resolution of Intention for Levy of Annual Assessments for the Arroyo Grande Tourism Business Improvement District (AGTBID)
April 26, 2022
Attachments:
1. Proposed Resolution
2. Annual Report
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING ITS INTENTION TO
CONTINUE THE ARROYO GRANDE TOURISM BUSINESS
IMPROVEMENT DISTRICT, TO CONTINUE THE BASIS
FOR AND TO LEVY THE ASSESSMENTS FOR THE
DISTRICT, AND TO SET A DATE FOR THE PUBLIC
HEARING ON THE DISTRICT AND THE ASSESSMENT
FOR THE 2022-23 FISCAL YEAR
WHEREAS, the Parking and Business Improvement Area Law of 1989 (“PBIAL”), sections 36500 et seq. of the Streets and Highway Code, authorizes cities to establish business improvement districts for several purposes, one of which is promotion of tourism; and
WHEREAS, the Arroyo Grande Tourism Business Improvement District was established in May, 2013 and incorporated into the Arroyo Grande Municipal Code (“AGMC”) under Chapter 3.46; and
WHEREAS, in accordance with the requirements of Streets and Highways Code Section 36530 and AGMC Section 3.46.100, the City Council appointed an Advisory Board to provide oversight, guidance, and recommendations regarding the use of the assessment funds; and
WHEREAS, the AGMC and the PBIAL require the Advisory Board to prepare and submit an annual report (“Annual Report”) stating proposed changes, improvements and activities for the fiscal year; and
WHEREAS, on March 28, 2022, the Advisory Board approved the Annual Report; and WHEREAS, the Advisory Board Annual Report was filed and approved by the Arroyo Grande City Council on April 26, 2022.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. All recitals set forth above, are true, correct and incorporated herein.
2. The City Council proposes to continue the Arroyo Grande Tourism Business Improvement District (“District”) in accordance with AGMC Chapter 3.46 and Streets and Highways Code Sections 36500 et seq. and levy assessments for fiscal year 2022-23.
RESOLUTION NO.
PAGE 2
3. The Annual Report is on file with the City Clerk and contains a full and detailed description of the improvements and activities to be provided for fiscal year 2022-
23. No changes to the District boundaries are proposed, and the report includes the estimated cost of providing improvements and activities for fiscal year 2022-
23. The assessment is not proposed to be increased.
4. The boundaries of the District are the boundaries of the City of Arroyo Grande.
5. The assessment levied by the District shall be used for activities and programs promoting lodging businesses in the District through the promotion of scenic, recreational, cultural, and other attractions in the District as a tourist destination, and as further set forth in ACMG Section 3.46.030.
6. The assessment is proposed to be levied on all “lodging” businesses in the District, as that term is defined in AGMC section 3.46.020, and allocated by the City of Arroyo Grande.
7. The assessment shall be based upon two percent (2%) of the rent charged by the operator per occupied room per night for all transient occupancies and shall be collected quarterly.
8. New lodging businesses shall not be exempt from immediate assessment.
9. A public hearing, held pursuant to AGMC Chapter 3.46 and Streets and Highways Code Section 36535, to allow for comments and to receive written and oral protests on the District and proposed assessment, is hereby set for 6:00 p.m., Tuesday May 24, 2022, before the City Council of the City of Arroyo Grande at the City Council Chambers at 215 E. Branch St., Arroyo Grande, CA or via teleconference as follows: Zoom Meeting: https://us02web.zoom.us/j/83255848846; Webinar ID:
832 5584 8846; Or by Telephone: 1-669-900-6833; 1-346-248-7799.
10.At the public hearing, the testimony of all interested persons for or against the continuation of the District, the boundaries of the District, or the furnishing of specified types of improvements or activities will be heard. A protest may be made orally or in writing by any interested person. However, only written protests will be considered in determining if there is a majority protest. The form and manner of protests shall comply with Streets and Highways Code Sections 36524 and 36525.
11.Any protest pertaining to the regularity or sufficiency of the proceedings shall be in writing and clearly state the irregularity of defect to which objection is made.
Written protests must be received by the City Clerk of the City of Arroyo Grande before the close of the public hearing scheduled herein and may delivered or mailed to the City Clerk, City of Arroyo Grande, 300 East Branch Street, Arroyo Grande, CA 93420. A written protest may be withdrawn in writing at any time before
RESOLUTION NO.
PAGE 3
the conclusion of the public hearing. Each written protest shall contain a written description of the business in which the person signing the protest is interested sufficient to identify the business. If the person signing the protest is not shown on the official records of the City of Arroyo Grande as the owner of a business, then the protest shall contain or be accompanied by written evidence that the person is the owner of the business.
12.If at the conclusion of the public hearing, there are of record, written protest by the owners of lodging businesses within the District that will pay fifty percent (50%) or more of the total assessments of the entire District, no further proceedings to continue the District shall occur. New proceedings to continue the District shall not be undertaken again for a period of at least one (1) year from the date of the finding of a majority protest by the City Council. If the majority of written protests are only as to an improvement or activity proposed, then that type of improvement or activity shall not be included in the District.
13.The City Clerk is instructed to provide notice as required by AGMC Chapter 3.46 and Streets and Highways Code Section 36534. The City Clerk shall give notice of the public hearing by causing this Resolution of Intention to be published once in a newspaper of general circulation in the City no less than seven (7) days before the public hearing.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 26th day of April, 2022.
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Annual Report | 2021–2022
1 ATTACHMENT 2
Overview and Goals 3
Strategic Plan 4
Completed Initiatives 5
Target Audiences 6
Geographic Markets 7
Equity, Diversity and Inclusion 8
Why Tourism Matters 9
Destination Campaigns 10
Results at a Glance 11
Email Marketing 12
Social Media 13
Paid Media 14
Public Relations & Partnerships 15
Table of Contents
2 Page 69 of 326
Overview & Goals
The Arroyo Grande Tourism Business Improvement District (Arroyo Grande TBID) has a plan in motion to reach travelers whose interests and behaviors align with the genuine experiences found in our area. These travelers are ready to discover the magic of Arroyo Grande—a town differentiated by its charming atmosphere, striking scenery, and access to some of the Central Coast’s most sought-after experiences.
The Arroyo Grande TBID Advisory Board is made up of
representatives from lodging or hospitality related
businesses in Arroyo Grande appointed by the City Council.
The TBID helps to promote Arroyo Grande as a travel
destination and is funded by a 2% assessment charged by hotels for this purpose.
Position Arroyo Grande as
a travel destination
Increase overnight stays in
Arroyo Grande
Introduce new visitors to
Arroyo Grande
Marketing Goals:
3 Page 70 of 326
In August 2020, the Arroyo Grande TBID finalized their three-year strategic plan defining key imperatives, objectives to measure and initiatives to execute. This plan will guide all future marketing efforts and direct the organization.
Vision Mission Position
A thriving community
rooted in authentic
hospitality and nourished
by a strong economy
To market Arroyo Grande as a
desirable travel destination,
create memorable
experiences and support a
prosperous economy and
community
Visit Arroyo Grande is the city’s primary source for destination marketing services and tourism leadership. We are:
• Storytellers of the Arroyo Grande tourism experience
• Providers of tourism related information and data
• Collaborators championing the value of tourism and supporting key tourism drivers
• Stewards balancing the benefits of tourism with Arroyo Grande’s quality of life
Values Reputation
• Truth
• Excellence
• Teamwork
• Community
• Impact
• Transparent
• Forward-thinking
• Reliable
• Humble
• Partners
Imperatives Objectives Initiatives
Support the Destination
in Tourism Recovery
and Strengthen
Organizational Capacity
for Future Impact
• Recover/Achieve 2019
Occupancy Rate
• Increase Staffing budget
• Align on and implement tiered re-opening marketing and communication plan with key partners and stakeholders
• Advocate for organizational capacity to ensure the resiliency of AG’s tourism economy
• Enhance the tourism industry’s position and importance in AG’s economic recovery
Increase Brand
Awareness as a Central
California Destination
of Choice
• Increase share of county
visitor volume
• Increase use of shared
brand assets
• Differentiate AG brand's position in the larger SLO CAL travel market • Create a content library and tool kit to influence a unified brand approach • Pursue opportunities for collaborative and aligned promotional partnerships and messaging
Ensure the Quality of
our Brand Promise and
Visitor Experience
• Increase number of visitor
hours in market
• Increase length of stay
• Create a framework to evaluate and promote events that generate new and repeat visitors to the destination
• Encourage the availability of downtown and highlight opportunities • Design attractive trip itineraries to drive visitation to AG’s portfolio of experiences
Expand Stakeholder
and Community
Engagement to Create a
Collaborative and
Supportive Tourism
Industry
• Increase representation
of lodging partners on the
Board
• Grow stakeholder
participation
• Increase resident
approval of tourism
• Create a stakeholder engagement and outreach campaign to educate and promote the value of the TBID to lodging partners • Collaborate with stakeholders to design and expand co-operative marketing programs
• Increase the voice of tourism with key governmental, businesses and community decision makers and leaders
2021–2024 Strategic Plan
4 Page 71 of 326
Completed Initiatives
Visit SLO CAL
Equity, Diversity &
Inclusion Study
As a strategic plan initiative, Arroyo
Grande TBID in partnership with Visit
SLO CAL, participated in the 2021
Equity, Diversity & Inclusion (EDI)
Audience & Asset Alignment Study
conducted by Insights Strategic
Marketing and Research. The study
was designed to help identify gaps in
product offerings and also provided
direction to the images and messaging that will enable Arroyo Grande TBID to effectively communicate the
leisure product and invitation to
these audiences.
California Welcome
Center Video and
Assets
California Welcome Centers are
strategically located across the state,
staffed with experts who can provide
resources and information that
inspires visitors to explore a destination's greater region. To help increase brand awareness for Arroyo Grande
TBID, a video shoot was held to
capture assets for a new California
Welcome Center video spot. The
videography and images captured
reflect the diversity of the region and
its visitors. The spot features authentic Arroyo Grande destination locations and activities including
wineries and tasting rooms, outdoor
vistas and activities, premiere restaurants and shops.
Website Content
Enhancements
In line with Arroyo Grande TBID content
pillars, a culinary themed itinerary was
developed to help drive visitation to the
website and highlight the area's top
food and beverage offerings to people
in the trip planning phase. Existing
outdoor adventures and family fun
itineraries were also updated with
keywords and relevant content.
5 Page 72 of 326
Target Audiences
Who are we be speaking to? In previous years, Arroyo Grande TBID built personas of the visitor profile to craft messages and assets that are specific to their behaviors and interests (Ex. On-the-Go Eric, FamilyFocused Fiona and Ready-to-Relax Rachel). Instead, Arroyo Grande TBID aligned with Visit SLO CAL’s audience approach for the year, evolving from specific personas to target “The Purposeful Traveler.”
Who is this audience? Purposeful Travelers live vividly and value simplicity, keeping life and the mind as uncluttered as possible. Authenticity and being true to oneself while maintaining strong personal relationships with family and friends is important. Curious and creative, they are open-minded, want to explore and learn about new things, and seek stimulating experiences.
They are in tune with nature and themselves, doing activities they enjoy.
Generation
7%
39%
22% 25%
7%
Gen Z
1997–2010
Millennial
1977–1996
Gen X
1965–1976
Boomers
1946–1964
Pre Boomers
<1946
46%
male
54%
female
57%
married
29%
single
40%
children in
household
43%
graduated
college
$130.4K
household
income
46 average
age
Ethnicity
50% White/Cauc.
30% Hispanic
6% Black/AA
12% Asian
2% Other
6 Page 73 of 326
Geographic Markets
As the pandemic continues, Arroyo Grande TBID focused on shorter drive markets throughout California, including the San Francisco Bay Area, Greater Los Angeles and the Central Valley to generate overnight stays.
1 San Francisco Bay Area
3 Central Valley
(Fresno, Visalia, Bakersfield)
2 Los Angeles
(Thousand Oaks, Long Beach)
7 Page 74 of 326
Equity, Diversity
& Inclusion
Arroyo Grande TBID is committed to ensuring its work fosters equity, diversity and inclusion, so that all visitors feel welcome. In partnership with Visit SLO CAL, the destination participated in a recent 2021 Equity, Diversity & Inclusion (EDI) Audience & Asset Alignment Study conducted by Insights Strategic Marketing and Research. The study was designed to help identify gaps in product offerings and also provided direction to the images and messaging that will enable the organization to effectively communicate the leisure product and invitation to these audiences.
Strategy
Arroyo Grande TBID will aim to increase familiarity and awareness of the destination among five specific audience segments including Black travelers, Hispanic travelers, Asian travelers, travelers with disabilities and LGBTQ+ travelers. Messaging will let potential visitors know that Arroyo Grande is a safe and welcoming community that invites people with diverse backgrounds.
Completed Initiatives:
• Showed diverse visitors in advertising and marketing
materials that show people of color in a way that depicts the destination as welcoming
• Developed programmatic video ads (Outdoors, Family,
Culinary) that include audience segment
• Utilized EDI images across all owned channels
• Used inclusive language and messaging within
content platforms
• Amplified the voices of women-owned and minority-owned local travel and tourism related businesses
• Created Instagram/Facebook stories
• Positioned Arroyo Grande as a destination with small town charm and history, with a thriving culinary scene and
outdoor activities that appeal to visitors from all
backgrounds and ethnicities
8 Page 75 of 326
Sources: Dean Runyon, Inc., American Road & Transportation Builders Association, San Luis Obispo County of Education, United States Bureau of Labor Statistics, Tourism Economics Why Tourism Matters
in SLO County
Travel Spending
$1.19B
$3.3M
a day
$136K
an hour
$2.3K
a minute
$38
a second
Tourism puts
10,450
people
to work each day
Tourism contributes
$35.9M
in transient
occupancy tax
revenue
(15.6% YOY Decrease)
Without state and local
tax revenue generated
by travel and tourism,
each SLO CAL household
would pay an additional
$1,113 in taxes
Travel spending created $66M in local tax
revenue which would cover the expenses for
614 police officers’ salaries or…..
760 firefighters salaries or…..
1,401 teachers salaries or…..
106 miles of 2-lane resurfaced roads
9 Page 76 of 326
Destination Campaigns
To inspire travel to Arroyo Grande and build brand awareness, a series of digital ads were placed programmatically and on social media. Several motion graphics were created to attract key audiences' attention with movement and messaging covering unique travel activities in the destination.
Time Well Spent
In September 2021, Arroyo Grande TBID launched its new marketing campaign “Time Well Spent” that focuses on the destination as a place “where experiences are naturally more full, more engaging, and more worth your time.” The campaign targets “The Purposeful Traveler” persona geared towards family, outdoor and culinary activities. To help build brand awareness and drive hotel bookings, new video assets were utilized to create three new 15-second programmatic digital ads with voice overs that click thru to existing “outdoor adventure” and “family fun” itineraries on the website. A new “Time Well Spent” graphic is an additional layer to the campaign, used both in programmatic video and custom social media posts.
10 Page 77 of 326
Results at a Glance
July–February YOY
20% increase
in website visits (sessions)
50% increase
in time on site
Reached 846,845
through paid media
Facebook
20,419
engagements
12,078
clicks from paid media
Instagram
6,589
engagements
Transient Occupancy Tax (TOT)
July–January totals
2020–2021:
$519,636
2021–2022:
$FPO
2019–2020:
$684,104
2018–2019:
$596,208
2017–2018:
$576,450
34% decrease
in pageviews
11 Page 78 of 326
Email Marketing
Email marketing keeps Arroyo Grande top of mind for
potential travelers and highlights the destination's unique offerings. This year, the design template was refreshed to bring in video assets to attract readers’ interests. The monthly newsletter is sent out to an opt-in subscriber
database through Mailchimp with featured content
covering the following:
• Specific themes from Arroyo Grande’s key
messaging points
• Promotion of events, new happenings and local
businesses that support tourism
• Itineraries, activities, restaurants, accommodations
and more that build interest in planning an Arroyo
Grande getaway, with URLs that link to the website
3.9% average click rate
E-newsletter Results:
1,054 email subscribers
8 distributed newsletters
32% average open rate
Industry benchmarks show an average open rate of 20.4%
and click rate of 2.25%. Source: Mailchimp
12 Page 79 of 326
Social Media
Arroyo Grande TBID developed engaging content on its owned social media channels (Facebook, Instagram and Twitter) with the goal to strengthen its brand identity and create awareness of the destination.
• Used new video/photo assets in social media posts and stories • Developed original content geared towards targeted
personas around local favorites including businesses, history, people and artisans, etc. that highlighted the friendly and historic character of the destination
• Incorporated Time Well Spent campaign messaging
• Shared user-generated content to build audience and to show authentic experiences
• Supported local events
20,419 engagements
(19% increase YOY)
6,589 total engagements
(1% increase YOY)
110,019 impressions
(25% increase YOY)
261,774 impressions
(40% increase YOY)
Facebook Results:
Instagram Results:
6,039 followers
(4% decrease YOY)
3,040 followers
(17% increase YOY)
13 Page 80 of 326
Paid Media
July 2021–February 2022 had strong
performance across all digital platforms:
programmatic video and paid search.
Programmatic video had over 800,000
impressions and over 5,000 clicks/visits
to the website. The programmatic buy also
tracked visits as a conversion and had over
5,000 tracked visits. Paid search was
started this year with 96,000 impressions,
and over 7,000 clicks. Performance was
excellent across the board for Arroyo
Grande TBID.
FY 2022 Media Timeline
SLO CAL
Campaign Co-op
South County
Visitors Guide
2021
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
2022
Print Partnership Programs*
CCTC Co-op
Sunset Magazine
Social
Search
Video
Allocation Total spend $70,000
Programmatic
Video: 56%
Social Media: 9%
Co-op Partnership
Programs (CCTC Sunset
Co-op, SLO CAL Campaign
Co-Op, South County
Visitors Guide): 13%
Search: 22%
*Arroyo Grande TBID leverages its regional partnerships with Central Coast Tourism Council and Visit SLO CAL for industry research and participates in reactive co-op print/digital advertising opportunities throughout the fiscal year. 14 Page 81 of 326
In an effort to differentiate Arroyo Grande TBID’s brand's position in the larger travel market and continue to increase exposure for the destination through earned media, Arroyo Grande TBID leveraged its existing tourism partnerships with Visit California, Visit SLO CAL, Highway 1 Discovery Route and Central Coast Tourism Council.
In February, Arroyo Grande TBID partnered with the City of SLO and Highway 1 Discovery Route to host a press trip for two journalists who represented lifestyle and culinary outlets including Food Wine Travel Magazine, the official International Food Wine and Travel Writers Association Magazine, travel site Wander with Wonder and "SoCal Restaurant Show" in LA on AM 830 KLAA.
Public Relations & Partnerships
Visit California is the state marketing
agency that partners with the state’s
travel industry to keep California top-ofmind as a premier travel destination.
Arroyo Grande TBID submitted story
pitches and content for the following
marketing topics:
• California’s Holiday Spirit
• California’s Sustainable Wineries
• Roadside Must Eats
Visit SLO CAL is the non-profit countywide destination marketing and management organization for San Luis
Obispo County. They are responsible
for promoting a community as an
attractive travel destination and
enhancing its public image as a dynamic
place to live and work. In addition to
submitting content about Arroyo
Grande for use in media pitching and
story lead generation, Arroyo Grande
TBID also partnered with them on the
following initiatives:
• Future Visitor Profile Study
• Equity, Diversity & Inclusion Asset
Alignment Study
• House of Brands Phase 1
The Central Coast Tourism Council is a
marketing organization that promotes
the Central Coast of California. Arroyo
Grande TBID submitted content for
the following marketing topics:
• Event promotion and content
• Sunset co-op
Partnerships:
15 Page 82 of 326
visitarroyogrande.org
Item 8.f.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director SUBJECT: Consider Adoption of Resolutions Ordering the Preparation and Filing of Annual Engineer’s Reports for the Parkside Village and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23
DATE: April 26, 2022
SUMMARY OF ACTION:
Adoption of the Resolutions will authorize preparation of the Annual Engineer’s Reports for the Parkside Village, Grace Lane, and Tract 1769 Assessment Districts, as required by the California Landscape and Lighting Act of 1972.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
For Fiscal Year (FY) 2021-2022 the total budgets for the three subject Assessment Districts were as follows:
Parkside Village Assessment District $ 36,100
Grace Lane Assessment District $ 17,635
Landscaping and Lighting Assessment District No. 1 (Tract 1769) $ 3,900 It is anticipated that the FY 2022-2023 will be similar in total budget amounts.
RECOMMENDATION:
Adopt Resolutions ordering the preparation and filing of Annual Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2022-23.
BACKGROUND:
The California Landscape and Lighting Act of 1972 (California Streets and Highways Code section 22500 et seq., the “Act”) allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas. Accordingly, the City of Arroyo Grande formed the following three separate assessment districts in compliance with the Act:
Item 8.f.
City Council
Consider Adoption of Resolutions Ordering the Preparation and Filing of Annual Engineer’s Reports for the Parkside Village and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23 April 26, 2022
Tract Number Assessment District Name Date formed
Tract 2310 Parkside Village Assessment District November 8, 2005 Tract 2236 Grace Lane Assessment District November 28, 2006 Tract 1769 Landscape and Lighting District No. 1 May 12, 1992 The Act requires that the City complete the following process each fiscal year in order to levy and collect assessments:
1. Adopt a Resolution describing any proposed new improvements or any substantial changes in existing improvements and ordering preparation and filing of an Engineer’s Report.
2. Approve the Engineer’s Report and adopt a Resolution of Intention. The Resolution of Intention declares the City Council’s intention to levy and collect assessments under the subject assessment districts for the upcoming fiscal year. It also states whether the assessment is proposed to change from the previous year and sets a date, hour, and place for a public hearing.
3. Conduct the public hearing affording all interested parties the opportunity to hear and be heard.
4. Adopt a Resolution confirming the assessment, which constitutes the levy of the assessments for FY 2022-23.
Upon fulfillment of these requirements, the City must submit the Resolution confirming the assessments to the County of San Luis Obispo for inclusion on the FY 2022-23 property tax roll.
ANALYSIS OF ISSUES:
The first step in the statutorily prescribed process contained in the Act requires that the City adopt a Resolution describing any proposed new improvements or any substantial changes in existing improvements and ordering the preparation and filing of an Engineer’s Report. The subject assessment districts are largely responsible for covering expenses related to maintaining the public landscaping within the defined boundaries of the separate districts.
No new improvements or substantial changes in existing improvements are proposed for any of the assessment districts for FY 2022-23.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt Resolutions ordering the preparation and filing of Annual Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District and
Item 8.f.
City Council
Consider Adoption of Resolutions Ordering the Preparation and Filing of Annual Engineer’s Reports for the Parkside Village and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23 April 26, 2022
Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2022-23; or
2. Modify and adopt the Resolutions; or
3. Do not adopt the Resolutions; or
4. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolutions describing the existing improvements and ordering the preparation and filing of an Engineer’s Report will be in compliance with California Streets and Highways Code, Section 22622 and is the first step required in the levy of assessments.
DISADVANTAGES:
No disadvantages for this proposed action have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution – Grace Lane
2. Proposed Resolution – Parkside Village
3. Proposed Resolution – Landscaping and Lighting District No. 1 – Tract 1769
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEER’S REPORT
FOR THE GRACE LANE ASSESSMENT DISTRICT FOR
FISCAL YEAR 2022-2023
WHEREAS, the owner (Vista Roble, LLC) of Lots 1 through 19, Tract 2236, petitioned the City to form a maintenance assessment district, commonly referred to as the Grace Lane Assessment District to provide a means to finance the costs of maintenance, operation, and service of certain specified improvements; and WHEREAS, on November 28, 2006, the City Council of the City of Arroyo Grande adopted Resolution No. 3976 ordering the formation of the Grace Lane Assessment District under Part 2 of Division 15 of the California Streets and Highways Code section 22500 et seq. (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas; and
WHEREAS, the said improvements in the Grace Lane Assessment District include, but are not limited to: 1) a pedestrian trail across the open space property (Lot B) including, but not limited to, the existing informal hiking trail currently passing through Lot B, signage, fencing; 2) common areas and facilities, including but not limited to the open space parcels and drainage facilities; 3) open space and maintenance thereof in accordance with fuel modification specifications as described in Mitigation Measure No. 15 in Resolution No. 3732 of the City Council of the City of Arroyo Grande; and 4) a private drive and associated improvements for Lots 16 through 19; and WHEREAS, in order to levy and collect an annual assessment for the Grace Lane Assessment District, it is necessary for the City to comply with Streets and Highways Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a Resolution that generally describes any proposed new improvements or any substantial changes in existing improvements and order the preparation and filing of an engineer’s report; and
WHEREAS, the City Council, at its meeting of April 26, 2022, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for the Grace Lane Assessment District.
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
2. Pursuant to Streets and Highways Code Section 22622, the City Council determines that no new improvements or any substantial changes in existing improvements are proposed within the boundaries of the Grace Lane Assessment District in Fiscal Year 2022-2023.
3. The City Council orders the preparation and filing of an Engineer’s Report for the Grace Lane Assessment District in accordance with Streets and Highways Code Section 22565 et seq.
On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 26th day of April, 2022.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEER’S REPORT
FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT
FOR FISCAL YEAR 2022-2023
WHEREAS, the owner (Parkside Village, LLC) of Lots 1 through 67, Tract 2310, requested the City form an assessment district, commonly referred to as the Parkside Village Assessment District to provide a means to finance the costs of maintenance, operation, and service of certain specified improvements; and WHEREAS, on November 8, 2005, the City Council of the City of Arroyo Grande adopted Resolution No. 3888 ordering the formation of the Parkside Village Assessment District under Part 2 of Division 15 of the California Streets and Highways Code section 22500 et seq. (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas; and
WHEREAS, the said improvements in the Parkside Village Assessment District include but are not limited to: landscaping bordering Farroll Road, Bakeman Road Entrances, behind and along Bakeman Lots 10, 11, 12 and 13 of Phase 1, mini park pedestrian pathway easement and drainage basin; fencing, gates and walls bordering Farrol Road, Bakeman Road Entrances, behind and along Bakeman Lots 10, 11, 12 and 13, park and drainage basin; the pathway easement, lighting and all improvements between lots 1, 2, and 3 between Dixson Street and the mini park, the mini park and all improvements to include walkways, play area, benches and basketball court on Lot 24; the drainage retention basin and all improvements including the water separator on Lot 25 and French drains along the East boundary of Tract 2310-2; and WHEREAS, in order to levy and collect an annual assessment for the Parkside Village Assessment District, it is necessary for the City to comply with Streets and Highways Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a Resolution that generally describes any proposed new improvements or any substantial changes in existing improvements and order the preparation and filing of an engineer’s report; and
WHEREAS, the City Council, at its meeting of April 26, 2022, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for the Parkside Village Assessment District.
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
2. Pursuant to Streets and Highways Code Section 22622, the City Council determines that no new improvements or any substantial changes in existing improvements are proposed within the boundaries of the Parkside Village Assessment District in Fiscal Year 2022-2023.
3. The City Council orders the preparation and filing of an Engineer’s Report for the Parkside Village Assessment District in accordance with Streets and Highways Code Section 22565 et seq.
On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 26th day of April, 2022.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
ATTACHMENT 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ORDERING THE PREPARATION
AND FILING OF THE ANNUAL ENGINEERS REPORT
FOR THE ARROYO GRANDE LANDSCAPING AND
LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN
TRACT 1769, FOR FISCAL YEAR 2022-2023
WHEREAS, the property owners of Arroyo Grande, Tract 1769, petitioned the City to form a landscaping and lighting assessment district, commonly referred to as Landscaping and Lighting Assessment District No. 1, within Tract 1769, to provide means to finance the costs of maintenance, operation, and service of certain specified improvements; and
WHEREAS, on May 12, 1992, the City Council of the City of Arroyo Grande adopted Resolution No. 2932 ordering the formation of Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, under Part 2 of Division 15 of the California Streets and Highways Code section 22500 et seq. (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas; and
WHEREAS, said improvements in the Landscaping and Lighting Assessment District No. 1 include but are not limited to: landscaping and ornamental vegetation in the public rights of way; and
WHEREAS, in order to levy and collect an annual assessment for Landscaping and Lighting Assessment District No. 1, it is necessary for the City to comply with Streets and Highways Code, Section 22620 et seq.; and
WHEREAS, Streets and Highways Code Section 22622 requires the City to adopt a Resolution that generally describes any proposed new improvements or any substantial changes in existing improvements and order the preparation and filing of an engineer’s report; and
WHEREAS, the City Council, at its meeting of April 26, 2022, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for Landscaping and Lighting Assessment District No. 1, within Tract 1769.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
RESOLUTION NO.
PAGE 2
2. Pursuant to Streets and Highways Code Section 22622, the City Council determines that no new improvements or any substantial changes in existing improvements are proposed within the boundaries of Landscaping and Lighting Assessment District No. 1, within Tract 1769 in Fiscal Year 2022-2023.
3. The City Council orders the preparation and filing of an engineer’s report for Landscaping and Lighting Assessment District No. 1, within Tract 1769, in accordance with Streets and Highways Code Section 22565 et seq.
On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 26th day of April, 2022.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.g.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shane Taylor, Utilities Manager
SUBJECT: Monthly Water Supply and Demand Update
DATE: April 26, 2022
SUMMARY OF ACTION:
The update reports the City’s total water supply and demand for March, 2022. Current Lopez Reservoir level and projected levels are provided in the attachments.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Approximately two (2) hours of staff time is required to prepare the report.
RECOMMENDATION:
Receive and file the monthly Water Supply and Demand Report.
BACKGROUND:
On October 12, 2021, the City Council adopted a Resolution declaring a Stage 1 Water Shortage Emergency, and implementing emergency water conservation measures and restrictions as a result of the extreme drought conditions.
In March, the City’s water use was 176.7 acre-feet with a per capita use of 105 gallons per day/per person. There was a total of 0.75 inches of rainfall in the City in March, 2022.
ANALYSIS OF ISSUES:
The United States Drought Monitor, as of April 11, 2022, shows San Luis Obispo County in a severe drought. Rainfall to date for the period July 1, 2021, through March 31, 2022, is 8.08 inches at the Corporation Yard rain gauge. Lopez Lake, as of April 11, 2022, is at
28.9% capacity (14,279).
The new water year began on April 1, 2021, and the City’s annual Lopez contract supply was 2,290 acre-feet. On August 24, 2021, the San Luis Obispo County Board of Supervisors (Board) enacted the Low Reservoir Response Plan (LRRP) for Lopez Lake.
On September 8, 2021, the Zone III Technical Advisory Committee endorsed the action
Item 8.g.
City Council
Monthly Water Supply and Demand Update
April 26, 2022
of reducing contract deliveries by 10%. The City began reducing the flow of Lopez Lake deliveries on September 15, 2021, to 1.9 million gallons per day, compared to the normal flow of 2.2 million gallons per day. In addition, the City has 1,323 acre-feet of ground water entitlement from the Santa Maria Basin, and wells within the Pismo Formation that produce approximately 160 acre-feet per year. The second quarter monitoring for the Santa Maria Basin sentry wells was completed on April 5, 2022. The deep well index was
7.98 feet above sea level, which is 0.48 feet higher than the deep well index threshold value of 7.5 feet and 1.08 feet lower than the index value one year ago. The rainfall in December 2021 did raise Lopez Lake from 28% to 30% full, however the LRRP remains in effect, along with Stage 1 water shortage emergency mandatory reductions. The water use for the City of Arroyo Grande for water year 2021/2022, which ended March 31, 2022, was 2,280 with a per capita use of 115 gallons per day/person.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the report; or
2. Provide other direction to staff.
ADVANTAGES:
This report provides the City Council and the public with the current and projected conditions of our water supply and demand.
DISADVANTAGES:
No disadvantages noted at this time.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2
Attachments:
1. Lopez Monthly Operations Report for March, 2022
2. Lopez Reservoir Storage Projection
3. Monthly Water Use Comparison
4. Monthly Monitoring Report for March, 2022
San Luis Obispo County Flood Control and Water District Zone 3 - Lopez Project - Monthly Operations Report
March, 2022
101.36
Note: Deliveries are in acre feet. One acre foot = 325, 850 gallons or 43, 560 cubic feet. Safe yield is 8,730 acre feet.
"Year to Date" is January to present for State water, April to present for Lopez deliveries, and July to present for rainfall. 2093.38
April to Present
12.00 Arroyo Grande 2061
Lopez Dam Operations
Lake Elevation (full at 522.37 feet) 467.18
Storage (full at 49200 acre feet) 14324
Rainfall 0.93
Downstream Release (4200 acre feet/year) 274.36
Spillage (acre feet) 0
This Month Year to Date
3100.78
0.00 807.00 126.91
Entl. Surplus
Water
Declared Usage
2868
Total
Available
Water
Lopez Water Deliveries
Oceano CSD 272.7 107.00 380 0.00 0.00
Grover Beach 720 282.00 1002 0.00 788.98
Pismo Beach 802.8 314.00 1117 46.28 55.45
CSA 12 220.5 86.00 307 6.40 72.43
1240 85.00 298.91
96 7.50 19.83
750 34.63 99.93
State Water Deliveries
Total 4077 1596.00 5673 179.59 3010.24 2206 138.47 447.30 Contractor
Difference (feet) -55.19
% Full 29.1%
Comments:
1) Oceano supplied water to Canyon Crest via Arroyo Grande's Edna turn out. A total of 1.77 AF delivered to Canyon Crest was added to Oceano's water usage this month and 1.77 AF was subtracted from Arroyo Grande's usage this month. 2) Lopez Water Deliveries are now operated under the Low Reservoir Response Plan (LRRP). In August 2021 TAC requested a 10% entitlement reduction (retroactive to April 2021) in anticipation of reaching the 15,000 AF trigger of the LRRP. Entitlements shown represent a 10% reduction.
Surplus water shown is actually "Carry Over" water as designated in the LRRP.
April to Present Lopez Entitlement+Surplus Water Usage
0 50
100
150
200
250
Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22 Feb '22 Mar '22 Acre Feet
AG GB OCSD PB CSA12
January to Present State Water Usage
0 20
40 60
80 100
120
Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22 Feb '22 Mar '22 Acre Feet
OCSD PB CSA12 SanMig
San Miguelito 120 11.34 28.63
This Month
%
Total
January to Present
Usage
This Month
% of
Annual
Request
Usage % of Annual
Request
159.29
Total Water
Deliveries
This Month
34.63 66.63
131.28
13.9 11.34
417.07
Annual
Request
32.38 Usage
0.00 66.63
0.00 0.00
%
32.38 0.00
68.98 0.00
0.00 2061.00
0.00 720.00
55.45 72.43
99.01 2908.88 417.00
SWP
Deliveries
SWP
Deliveries
Change in
Storage
179 40.53
This Month Stored State Water 926.41
6.4%
6.2% 73.0%
0.0% 0.0%
0.0% 78.7%
5.8% 5.0%
2.9% 23.6%
6.9% 24.1%
7.8% 20.7%
4.6% 13.3%
4.4% 53.1% 6.3% 20.3%
9.5% 23.9%
4.0%
0.0%
23.6%
0.0%
0.0%
4.0%
0.0%
24.5%
0.0%
0.0%
100.0%
0.0%
100.0%
6.9%
32.8%
6.2% 71.3%
Entitlement Surplus
Usage % Usage %
Entitlement Surplus
Usage %
Last Month Stored State Water 885.88
Surplus
Requested
807.00
107.00
282.00
314.00
86.00 1596.00
Tuesday, April 5, 2022 Data entered by: Desiree B. Report printed by: Admin Page 1 of 1 ATTACHMENT 1
0.54 0.00
4.70 2.14
0.24 0.000.000.000.000.00
0.52 1.42
5.16 0.22
0.94 0.000.000.000.000.000.00
2.38 0.30
7.33 0.000.00
0.43 2.873.10
2.77 0.90
0.33 0.06
0.03 0.02
0.32 0.62
1.34 2.03
3.023.25
2.91 1.13
0.410.070.030.020.32
0.62 1.70
2.24 3.12
2.98 2.84
0.98 0.36 0.32
0.62 1.70
9/27/2022, 10000
0.00 2.00
4.00 6.00
8.00 10.00
12.00 14.00
0 5000
10000
15000
20000
25000
30000
35000
40000
1/1/20202/1/20203/1/20204/1/20205/1/20206/1/20207/1/20208/1/20209/1/2020 10/1/202011/1/202012/1/2020
1/1/20212/1/20213/1/20214/1/20215/1/20216/1/20217/1/20218/1/20219/1/2021 10/1/202111/1/202112/1/2021
1/1/20222/1/20223/1/20224/1/20225/1/20226/1/20227/1/20228/1/20229/1/2022 10/1/202211/1/202212/1/2022
1/1/2023
Storage (AF)
Date
LOPEZ RESERVOIR STORAGE PROJECTION
Actual Precipitation Predicted Precipitation Actual Storage 20,000 AF Storage Projection Storage Projection (No Rain) 10,000 AF
1. Storage projection is based on predicted rainfall from longrangeweather.com, inflow based on predicted rainfall, 20-21 downstream release requests, and municipal usage.
2. Municipal Usage is based on Jan 2010- Dec 2020 average monthly deliveries.
3. Predicted inflow is based off of historical precipitation and storage data. Antecedant moisture conditions are factored into the model. The first rainstorms after months without rain will cause less inflow than rainstorms during the rainy season. If the average daily rainfall for the previous three months is below 1 inch the model will multiply the predicted inflow by 0.1, if the average is above 1 inch the inflow is multiplied by 1.25.
ATTACHMENT 2
ATTACHMENT 3
180.9
176.7
108 105
0 20
40 60
80 100
120
140
160
180
200
Mar-21 Mar-22
Monthly Water Use Comparison
Production (Acre Feet) Usage ( gpcd)
ATTACHMENT 4
Below is the information you have submitted for the month of March 2022. We use your most recently submitted monthly report in our calculations State Water Resources Control Board Office of Research, Planning & Performance
Item 10.a.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Robin Dickerson, PE, City Engineer
SUBJECT: Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
DATE: April 26, 2022
SUMMARY OF ACTION:
Consideration of the project status update and direction regarding design services options for the Brisco-Halcyon Road Interchange Modifications project (Project) will allow staff to either move forward with the design phase of the project, or allow staff to shift resources to other critical infrastructure City priorities.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The total estimated future cost of the Project is $32.1 million. Table 1 shows the total estimated costs and funding sources for the Project as shown in the FY 2021-23 Biennial Budget:
Table 1
Total Funding 2021-22 Revenue to
Source Budget to Date Total Budget 2022-23 2023-24 2024-25 2025-26 Complete Regional SHA 482,320 482,320
STIP 6,624,000 3,312,000 3,312,000 6,624,000
Other Financing 21,695,598 4,558,781 8,568,408 8,568,409 21,695,598 General Fund 312 312
Traffic Signalization 959,183 479,591 479,592 959,183
Transp Facility 3,657,692 2,036,473 790,000 831,219 1,621,219 Sales Tax 1,300,000 100,000 950,000 200,000 50,000 1,200,000 Total 34,719,105 2,619,105 790,000 6,340,000 12,559,999 12,410,001 32,100,000
Item 10.a.
City Council
Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
April 26, 2022
The budgeted design costs are $1.4 million. The proposed design costs for the four proposals received ranged from $1.59 to $2.43 million, exceeding the budgeted design costs by at least $200,000 and upwards of $1 million. To date, the City has spent approximately $2.6 million related to the Project, which was funded using Transportation Facility funds, Regional State Highway Account (SHA) and local sales tax funds. Nearly all of these costs were associated with the Project Approval and Environmental Determination Phase of the Project.
RECOMMENDATION:
Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue the No Project Option consistent with the recommendation of the Brisco-Halcyon Interchange Subcommittee.
BACKGROUND:
The Brisco-Halcyon Road Interchange Project has been underway since the late 1990’s.
In 2004, the San Luis Obispo Council of Governments (SLOCOG) provided $465,000 in regional and State Transportation Improvement (STIP) funds for project development. In 2005, the City Council approved a consultant services agreement with Wood Rodgers to complete the Project Approval and Environmental Determination Phase (PA&ED). During the 2012 State Transportation Improvement Program (STIP) programming year, SLOCOG allocated $5,624,000 in STIP funding for construction of the interchange project. SLOCOG increased this amount to $6,624,000 during the 2014 STIP programming year.
Over the past seventeen years, numerous studies, meetings and discussions have been conducted, including evaluation of eighteen proposed alternatives. The background and description of the final alternatives were described in the staff report for the March 26, 2019 City Council meeting (see Attachment 4). During this March 2019 meeting, the City Council approved Alternative 4C as the preferred alternative over Alternative 1 and a nobuild alternative. At this time, total project costs were estimated at $22.7 million. This milestone decision allowed City staff and consultants to complete the project report and environmental documents for consideration and approval by Caltrans.
In January 2021, Council approved the Initial Study and Mitigated Negative Declaration (IS/MND) for the Project, which included consideration of Alternative 4C, Alternative 1, and the no-build alternative. By this time, Project costs had escalated to $25.9 million. In April 2021, the Project Report and Environmental Assessment were completed and approved by Caltrans, which concluded the PA&ED Phase. In May 2021, the 5-Year
Item 10.a.
City Council
Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
April 26, 2022
Capital Improvements Program included updated total Project costs of $32.1 million. The staff reports for these previous meetings are provided as Attachments 4-6.
In December of 2021, City staff issued a Request for Qualifications (RFQ) for design services for the Project, specifically of Alternative 4C. Staff received four proposals.
Following staff review of the proposals, interviews were held with all four firms and they were ranked based on qualifications presented in their proposals and as a result of the interviews. Staff then entered into negotiations with the top ranked firm, Quincy Engineering.
During the course of the project, the City Council created a Brisco-Halcyon Road subcommittee consisting of staff and two Councilmembers to help provide guidance and recommendations to the full Council given the increasing size and scope of the project.
Records indicate that the subcommittee met periodically from at least 2008 until the present, including recently in April 2018 and January 2019. On March 30, 2022, the latest subcommittee meeting was convened to discuss the results of the proposals and to make a recommendation to the City Council on moving forward with the Project (see discussion below). The subcommittee consists of two Councilmembers, Council Member Storton and Council Member Paulding, with City staff present including the City Manager, Assistant City Manager/Public Works Director, Community Development Director, and City Engineer. At the subcommittee meeting, the City Engineer made a presentation (Attachment 3) outlining the history of the Project, the outcome of the RFQ for design services, and three options for consideration by the committee, as discussed in more detail below.
ANALYSIS OF ISSUES:
Request for Qualifications
The scope of work prepared for the project for the 2022 RFQs was limited to designs for Alternative 4C. The scope also included a cap on the cost of construction of $12–15 million, with cost reduction realized through phasing, deferring of improvements, value engineering and finding opportunities for additional funding sources.
All four firms proposed similar cost reductions which included the following:
Shifting the roundabout to the northeast, which would reduce the impacts and right of way acquisition needs on the County property;
Reducing the size of the Park and Ride lot and deferring it to a later phase; Elevating the roundabout, which would reduce the retaining walls required; Deferring the Grace Lane/Rodeo Drive improvement;
Deferring the US 101 southbound on-ramp realignment;
Deferring the sound walls; and
Looking for additional phasing opportunities of portions of the roundabout itself.
Item 10.a.
City Council
Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
April 26, 2022
All four firms also identified similar constraints and concerns for the Project and the ability to deliver the scope of work, which included the following:
Caltrans approval of and the process for determining phasing options; The significant relocation of utilities and timing of relocation; and Inflationary costs of construction.
Quincy Engineering was determined to be the top-ranked proposal, and City Staff is currently under contract negotiations with this firm.
Brisco-Halcyon Interchange Subcommittee
On March 30, 2022, a Special Meeting of the Brisco-Halcyon Interchange Subcommittee was held to discuss the RFQs for the design of the Project and to receive a recommendation for moving forward with the Project. Staff presented three options to the subcommittee in consideration of the design proposals received in response to the 2002 RFQ, as follows:
No Project Option
Award as Proposed
Award a Reduced Scope
Following a presentation by staff, public input from community members, and subcommittee deliberation, the subcommittee supported the No Project Option, citing the increasing costs associated with the project and a desire to shift resources to other City priorities. (See Attachment 2 – Subcommittee Action Minutes) The options presented to the subcommittee are detailed below:
Option 1 – No Project
The No-Project option proposes no improvements to existing facilities. No additional lanes or improvements would be added to the subject intersections, and existing and future congestion, circulation, capacity and control would not be relieved. This option would allow the City to shift resources to other critical City priorities, most notably street repair, pavement maintenance and sidewalk gap closures. By selecting this option, the City would lose the $6.6M in STIP funds that have been granted for the project through the San Luis Obispo Council of Governments (SLOCOG). This option does not meet the purpose and need of the Project, but was supported by the subcommittee as the preferred direction given the current available information; most notably the significant present-day cost outlay required by the City and the unknowns associated with potential future escalating costs to complete the Project.
Item 10.a.
City Council
Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
April 26, 2022
Option 2 – Award as Proposed
Option 2 would direct staff to implement the plans, specifications and estimate (PS&E) phase of the Project. Based on the top-ranked consultant’s proposal, the cost of design would be $1.77 million. Under the current Biennial Fiscal Years 2021-23 budget, this represents nearly $400,000 more than was budgeted for the PS&E phase. All proposals were above the City’s budgeted amount of $1.4 million, most likely due to the added components of value engineering, phasing options and grant funding support, which are typically not included in design contracts but are considered crucial to designing a project that could be constructed within a budget of $12–15 million.
If Option 2 were selected, staff would complete contract negotiations with the selected consultant and present the contract to Council for approval at a future meeting. The design team would then prepare construction drawings and specifications for Alternative 4C with phasing to be determined within this proposed construction cost range. To reduce construction cost, the design team is proposing to shift and elevate the roundabout to the northeast, reducing the impacts to the County-owned parcel, eliminating or reducing retaining walls, reducing and deferring the Park and Ride lot, and deferring other improvements such as Grace Lane/Rodeo Drive improvements, the southbound US 101/Grand Ave realignment, and sound walls. At the subcommittee meeting, staff discussed the challenges with this option, such as the potential for higher costs associated with utility relocation and Caltrans’ acceptance of design and phasing revisions. This option is also challenging because it allows less flexibility than the reduced scope option (Option 3, below) before committing to finalizing the PS&E, and the design proposals were all over the budgeted amount.
Option 3 – Award a Reduced Scope
Option 3 would reduce the scope of services to a 30% design, reducing the design cost to approximately $570,000. The scope of service for this option would include support for engaging with Caltrans to obtain its approval of the phasing and potential value engineering changes to reduce costs, as well as a more definitive cost estimate and project timeline. To reduce construction cost, the proposed design team would still shift and elevate the roundabout to the northeast. This alteration would reduce impacts to the County-owned parcel, eliminate or reduce the need for retaining walls, reduce and defer the Park and Ride lot, and defer improvements such as Grace Lane/Rodeo Drive.
In summary, this option would provide staff with more certainty regarding the following:
Caltran’s willingness to approve utility policy exceptions for encroachments Overall project configuration consensus with Caltrans, City Council and major stakeholders
A more definitive project cost estimate update to help inform decision making on the financial plan for construction
Item 10.a.
City Council
Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
April 26, 2022
Project timeline, particularly for utility relocations, right-of-way acquisition, and advertisement of construction of the Project.
Upon completion of the 30% design, which is estimated to take approximately 8-9 months, staff would return to Council with a suggested list of construction components, an updated project timeline, and updated construction costs.
Subcommittee Recommendation
The Subcommittee meeting on March 26, 2019 included a staff presentation, public comment, and a discussion of the options by the two subcommittee members, Council Member Paulding and Council Member Storton. The Subcommittee ultimately supported the No Project Option. Several factors contributed to this recommendation, with the most significant being the escalating costs associated with the project. While noting the difficulty in this decision given the approximately $2.6 million in funding that the City has already invested toward the project, as well as the potential loss of $6.6 million in STIP funding, the Subcommittee cited the future unknowns regarding utility relocation, Caltrans’ acceptance of design and phasing revisions, and inflationary costs of materials as complicating factors. Further, the Subcommittee also considered the overall future financial obligations of the City, which notably include the significant multi-year cost of City-wide pavement maintenance, and the impact that the project could have on the ability of the City to fund and complete other priorities.
Potential Future Improvements
If the Subcommittee’s recommendation is approved by Council, staff anticipates continuing to evaluate potential improvements at the Brisco-Halcyon Interchange area and potential funding sources for these improvements. Funding sources may include the $959,183 in Traffic Signalization Impact fees and $1,621,219 in Transportation Facilities Impact Fees previously allocated to this Project. In addition, staff will continue to confer with SLOCOG staff regarding any possibilities that a portion of the $6.6 million in STIP funds allocated to this Project might be reallocated to a different project that would relieve regional congestion within the City. However, SLOCOG has indicated that the STIP funding must be obligated for construction by June 30, 2024, and a project would need to be under construction in 2025.
Improvements that staff will continue to evaluate include:
Improvements along Brisco from El Camino Real to West Branch to include possible reconstruction and restriping;
Continuing to pursue a “no right on red” for those traveling east bound on West Branch Street at Brisco Road and providing the necessary signal head modifications for that signal;
Upgrading the signal controller at Brisco Road and El Camino Real;
Item 10.a.
City Council
Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
April 26, 2022
Realigning the southbound on ramp at US 101 and Grand Avenue to improve traffic flow along Grand Avenue and eliminate one of the signals in the area; or Providing an auxiliary lane on US 101 from either Grand Ave to Brisco Road or Brisco Road to Camino Mercado or both.
Depending on the outcome of discussions regarding available funding and the anticipated need and benefit of each of these improvements, staff will include viable improvements in a future Capital Improvement Plan for consideration by Council.
ALTERNATIVES:
The following alternatives are provided for Council’s consideration:
1. Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue Option 1 – No Project in accordance with the Brisco-Halcyon Road Subcommittee’s recommendation; or
2. Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue Option 2 – complete contract negotiations with the selected consultant for the proposed scope of work included in the design services RFQ and present the contract to Council for approval at a future meeting; or
3. Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue Option 3 – negotiate a contract with the selected consultant for a Reduced Scope and present the contract to Council for approval at a future meeting; or
4. Provide other direction to staff.
ADVANTAGES:
Approving the subcommittee’s preference for Option 1 - No Project will allow staff to cease commitment of further funding and staff time toward the Project, allowing a significant shift in personnel and financial resources toward other City Council priorities, including delayed street repair, pavement maintenance, and sidewalk gap closures.
DISADVANTAGES:
The recommended No Project Option does not meet the purpose and need identified for the Project. By selecting this option, the City would lose the $6.6 million in STIP funds that have been granted for the Project, and would forego the previously spent $2.6 million invested over the last 20+ years without the construction of improvements.
ENVIRONMENTAL REVIEW:
This project is subject to both the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). In January 2021, Council approved the Initial Study and Mitigated Negative Declaration (IS/MND) for the project, which included consideration of Alternative 4C, Alternative 1, and the no-build alternative. In April 2021,
Item 10.a.
City Council
Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
April 26, 2022
the project report and Environmental Assessment were completed and approved by Caltrans, which concluded the PA&ED Phase.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Brisco-Halcyon Road Interchange Subcommittee Meeting Minutes of March 30, 2022.
2. Presentation to the Brisco-Halcyon Road Interchange Subcommittee Meeting on March 30, 2022
3. Final Project Report with IS/MND and EA
4. Staff Report on the Brisco-Halcyon Road Interchange Modifications Project – March 26, 2019.
5. Staff Report on the Adoption of the IS/MND and Design RFPs for the BriscoHalcyon Modifications Project – January 26, 2021.
6. Staff Report on the 5-year Capital Improvement Program – May 11, 2021
ATTACHMENT 1
ACTION MINUTES
SPECIAL MEETING OF THE
ARROYO GRANDE BRISCO-HALCYON INTERCHANGE SUBCOMMITTEE
WEDNESDAY, MARCH 30, 2022
*LOCATION CHANGE*
ARROYO GRANDE CITY COUNCIL CHAMBER
215 EAST BRANCH STREET, ARROYO GRANDE
1. CALL TO ORDER
Community Development Director Brian Pedrotti called the special Arroyo Grande Brisco-Halcyon Interchange Subcommittee meeting to order at 10:38 a.m. Due to the late change in the meeting location additional time was allotted before the meeting was called to order.
The Committee agreed to hear item 4 before item 3.
2. ROLL CALL
Board: Committee Members Jimmy Paulding and Keith Storton were present.
Staff Present: City Manager Whitney McDonald, Assistant City Manager / Public Works Director Bill Robeson, Community Development Director Brian Pedrotti, City Engineer Robin Dickerson and Assistant Planner Patrick Holub were present.
4. DISCUSSION ITEMS
City Engineer Dickerson made a presentation to the committee presenting the results of the Proposals for design of the Brisco Interchange Modification Project. The following options were discussed:
No project option
Award as proposed
Award as a reduced scope
City Engineer Dickerson also responded to questions regarding utility relocations, future costs and their funding sources and the feasibility of reduced scope and changing course back to alt 1.
City Manager McDonald answered a question regarding potential impacts to the City’s pavement management program if the Brisco project were fully funded.
Following the presentation Committee Member Paulding opened the public comment period.
Steve Junor asked two questions regarding costs and whether or not their funding sources were currently ambiguous.
Mark Mankins spoke about the importance of providing adequate truck turning radii and access to the businesses in the Brisco area and commented that pavement management citywide should be a bigger priority than simply improving this one interchange.
Patty Welsh commented that it is probably time to pull out of this project.
John King asked a question regarding other funding sources available.
Minutes: AGBHIS PAGE 2
Wednesday, March 30, 2022
Cissy Pace spoke about how costs have increased dramatically and that she does not like roundabouts.
Hearing no further public comment, the public comment period was closed.
Committee Member Paulding made a number of comments regarding the project and stated that spending more money on this project is not a good decision. He explained his original and continuing opposition to this alternative, but mentioned that Level of Service (LOS) is still a problem. He stated that the City should prioritize making the City more bike-able and walkable.
He stated that the reduced scope option would further the Sunk Cost Fallacy and that we should shift resources to other projects and priorities in the City. Without specific costs known and without a financial plan to pay for them, he supported the “No Project” option.
Committee Member Storton made a number of comments regarding the project and outlined his original support for the project. He continued by explaining why he was opposed to Alternative 1.
He stated that the expenses for this project have become ridiculous and that the Council needs to discuss the future of this project. He supported the “No Project” option.
3. PUBLIC COMMENT
None.
5. ADJOURNMENT:
The meeting adjourned at 11:47 am.
_____________________________ _____________________________
PATRICK HOLUB JIMMY PAULDING
ASSISTANT PLANNER COMMITTEE MEMBER
(Approved at AGBHIS Mtg ________)
_____________________________
KEITH STORTON
COMMITTEE MEMBER
ATTACHMENT 2
Proposed Alt 4C
Realignment
Attachments 3 - 6
ATTACHMENT 3 - Final Project Report with IS/MND and EA
Available as a link: https://www.arroyogrande.org/DocumentCenter/View/9844/Approved-ProjectReport-and-Environmental-Documents ATTACHMENT 4 - Staff Report on the Brisco-Halcyon Road Interchange Modifications Project – March 26, 2019
Available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/8316?fileID=15099 ATTACHMENT 5 - Staff Report on the Adoption of the IS/MND and Design RFPs for the Brisco-Halcyon Modifications Project – January 26, 2021 Available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/10604?fileID=16660 ATTACHMENT 6 - Staff Report on the 5-year Capital Improvement Program – May 11, 2021 Available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/11007?fileID=17138
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 10.a. – Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project DATE: April 26, 2022
Attached is additional correspondence received before 4 p.m. for the above referenced item.
cc: City Manager
Assistant City Manager/Public Works Director
Community Development Director
City Attorney
City Clerk
City Website (or public review binder)
From: Jim Guthrie
To: Caren Ray Russom; Lan George; Keith Storton; Jessica Matson; Jimmy Paulding; Kristen Barneich Subject: Brisco Interchange
Date: Monday, April 25, 2022 8:20:36 PM
Mayor and Council Members
I think it will come as no surprise that I am not exactly heartbroken about the subcommittee’s recommendation to discontinue pursuing the Brisco Interchange project. Although I think 1A was workable it did have some unknown costs and if we pursued it instead, I doubt we could meet the time line necessary to keep the SLOCOG funding.
I hope you will follow that recommendation.
I don’t think we should give up entirely on closing the ramps at Brisco. When we closed them for the test, most of the public liked the improved connection between the west and east side of Arroyo Grande. As I remember the only real traffic problem was the stacking of traffic on to the freeway at the north bound Grand Ave off ramp.
We should at least look into the possibility of adding the additional lane to the northbound on ramp at Grand rather than the realignment of the south bound on ramp.
Not only could we stack more cars and allow more of them to make the right turn on Grand, we should be able to retime the light to allow more left turns on to the northbound 101 on ramp. Perhaps more than we would gain with the extended left turn lane pocket.
It's not a 30-year solution but it might give us the safety factor we need to close the Brisco ramps.
It's also far less expensive and faster to design and build than realigning the ramps on the West side of the Grand Ave overpass.
Jim Guthrie
Item 11.a.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Bill Robeson, Assistant City Manager/Public Works Director Nicole Valentine, Administrative Services Director
Jill McPeek, Capital Improvement Project Manager
SUBJECT: Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
DATE: April 26, 2022
SUMMARY OF ACTION:
Review and provide direction on Infrastructure Financing Options and direct staff to prepare a resolution and ordinance for City Council consideration at the June 14, 2022 meeting to place a 1% local sales tax measure on the November 2022 ballot.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The 2022 Pavement Management Program (PMP) Update reports that the City will require $6.1 million annually to maintain the current Pavement Condition Index (PCI) level of 56. Historically, the City has been able to allocate approximately $1,250,000 annually towards the pavement management program. A new 1% local sales tax measure increase will generate approximately $5 million annually that may be allocated towards maintaining the City’s streets, sidewalks, and stormwater infrastructure.
RECOMMENDATION:
1) Receive and file the 2022 PMP Update report; and 2) Direct staff to prepare a ballot measure for the November 8, 2022 consolidated election seeking a 1% local sales tax increase, to be provided at the June 14, 2022 City Council meeting.
BACKGROUND:
On April 27, 2021, the City Council considered and established goals and priorities for incorporation into the upcoming Biennial Budget. On June 8, 2021, the City Council adopted the Fiscal Year (FY) 2021-23 Biennial Operating Budget with 3 Categories:
Investing in the Future
Investing in City Infrastructure and Facilities
Investing in People
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April 26, 2022
Within the Investing in City Infrastructure and Facilities category, an item was included to “identify and pursue short- and long-term funding mechanisms, such as a sales tax measure, for pavement maintenance and other infrastructure maintenance needs.” This report will focus on Streets, Sidewalks, and Stormwater Infrastructure needs. It will provide a detailed review of different funding mechanisms to accomplish the infrastructure needs outlined.
Streets Repairs
Pavement Management Program and System
On February 14, 2017, the City Council adopted the 2016 Update to the Pavement Management Plan (PMP) and endorsed the “Critical Point Management” methodology for the City’s Pavement Management System (PMS). The Critical Point Strategy approach selects the road segments for repair or resurfacing that are at a “critical point” of deterioration. The critical point is a point located on the pavement deterioration graph which indicates the Pavement Condition Index (PCI) value is about to drop to a level which would trigger a more expensive maintenance or rehabilitation approach. The Critical Point Strategy is a long-range methodology that maintains and improves roadways before they slip into a PCI range that reflects costlier repairs. Roadways are then treated with an appropriate maintenance or rehabilitation treatment before degrading into a more expensive treatment. The PMS will annually evaluate and provide recommendations for repair and resurfacing based on this critical point approach. This method, along with field evaluations is currently being used each fiscal year when considering the Street Repairs Projects.
Over the last ten years, the City has allocated the following funds towards the Pavement Management Program:
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April 26, 2022
Chart 1
Table 1
PMP Funding
Urban SHA = the City’s annual allocation through SLOCOG General Fund = general revenue, including Reserve Fund Balance Streets Fund = SB 1 funds
Transportation Fund = Local Transportation Fund (LTF) provided by the San Luis Obispo County of Government’s (SLOCOG)
Local Use Sales Tax = Measure O-06 revenue
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 Pavement Management Program Funding
Transportation Fund Construction Fund Streets Fund General Fund Expense Recovery Urban SHA Local Use Sales Tax Total
Funding Source FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 Urban SHA $ 70,000 $ 69,335 $ 68,829 $ 68,828 $ 69,172 $ 70,000 $ 70,000 $ 70,000 $ - $ 131,000 Expense Recovery - 90 60 - - - - - - -
General Fund - - - 17,159 12,620 14,665 4,313 - - 1,751,000 Streets Fund - 32,962 - - - - 328,474 309,610 146,328 468,072 Construction Fund - - - 3,267 - - - - - -
Transportation Fund - 197,800 200,507 200,000 100,000 100,000 - - - - Local Use Sales Tax 644,472 835,265 476,532 785,164 649,341 672,920 298,305 625,089 - 1,717,837 Total $714,472 $ 1,135,453 $745,928 $ 1,074,418 $831,134 $857,584 $701,092 $ 1,004,699 $146,328 $ 4,067,909
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April 26, 2022
As indicated in Chart 1 above, the past two years have been outliers in the City’s average annual PMP. In 2020-21, street repairs were delayed in order to evaluate the additional streets that were able to be funded using excess General Fund Reserves, as discussed in more detail below. As a result, the 2021-22 PMP includes both the 2021 and 2022 street repair projects, including the excess reserves allocated to the 2020-21 PMP project. 2021 Streets Repairs
On April 27, 2021, in addition to the Goals and Priorities set for Fiscal Years 2021-23 and based on an available budget of $1.4M for construction, the City Council approved Streets Selection for the 2021 Street Repairs Project, Option 2, allocating $1,338,000 to correct base failures and alligator cracking using a dig out treatment method shown in Table 2 Table 2
2021 Streets Repairs Project Options
Option 1 - Correct
Base Failures Only
(Digouts)
Option 2 - Correct
Base Failures
(Digouts)
and Alligator Cracking
Street Segment
Expected Service Life
3 - 5 Years
Expected Service Life
5 - 7 Years
Valley Rd - Sunrise Terrace to Bridge $ 113,000 $ 149,000 Corbett Cyn Rd - Rte 227 to City Limits 183,000 184,000 Fair Oaks Ave - S Halcyon to Bridge 167,000 230,000
Wesley Street - End Street to W Branch 79,000 95,000
Vernon Street - End Street to W Branch 91,000 132,000
S Elm Street - The Pike to City Limits 64,000 166,000
E Grand Ave - Halcyon to ECR 289,000 382,000
N Halcyon Rd - ECR to E Grand Ave 230,000 351,000
S Elm Street - Ash St to Farroll Ave 330,000 525,000
S Elm Street - Farroll Ave to The Pike 37,000 162,000
Rancho Pkwy - James Wy to W Branch 489,000 713,000
Total $ 1,216,000 $ 1,338,000
At that time, the City’s pavement consultant, Joe Ririe, reviewed street repairs, explained how to evaluate pavement conditions, PCI and good pavement management to maintain
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the Road System. The presentation included an estimated total Roadway Replacement Cost of $268 million and an Average Citywide PCI in 2021 as shown in Table2:
Table 3
Average Citywide PCI in 2021
In an effort to further strengthen the City’s PMP, on July 27, 2021, the City Council appropriated $1,751,000 of the General Fund Reserve Balance (reserve balance) towards the Pavement Management Program and funded repairs of the four remaining road segments identified in the list of potential 2021 Street Repairs shown in Table 2. This reserve balance occurred as a result of a number of factors, chiefly expenditure reductions instituted at the outset of the COVID-19 pandemic combined with better-thananticipated revenue received during the pandemic and one-time relief funds received from the Federal government. In considering this additional allocation of one-time reserve balance to street repairs in 2021, it was estimated that the cost to complete the four segments would be $1,751,000 (about $4.02/square foot), whereas if these four street segments were to receive no maintenance and continue to deteriorate, the cost to reconstruct them would reach $9,738,780 (about $22.37/square foot). This estimate did not factor for inflation, so reconstruction costs would likely be higher in the future. These figures are presented in the Table 4 below, which demonstrates how completing the four street segments offered the greatest return on investment for the City.
Table 4
Deferred Maintenance Cost (specific street segments of 2021 Streets Repairs Project)
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April 26, 2022
In addition, at the July 27,2021 City Council, meeting, it was noted that in order to maintain an overall pavement condition index of “Fair” (PCI range of 51 to 70) an annual budget increase of approximately $4.6 million would be needed.
Construction of the 2021 Street Repairs project began in February 2022 and is anticipated to be complete in June 2022.
Sidewalk Repairs
In 2016, City Public Works staff completed a deferred maintenance assessment that identified each sidewalk segment in need of repair and estimated a total cost of $1,346,250 to repair all sidewalk defects in the City. Since 2016, the City has allocated an average of $120,000 annually to sidewalk repairs. Funding for sidewalk repairs is provided almost entirely from local sales tax revenue, with occasional funds (e.g. up to $50,000 in FY 2018-19) provided by regional State Highway Account (SHA) grants.
Table 5
Historical Sidewalk Repairs Funding
Stormwater Repairs
Stormwater is defined as the runoff generated when precipitation from rain events flows over land or impervious surfaces without percolating into the ground. Stormwater is often considered a nuisance because it mobilizes pollutants such as motor oil and trash.
Stormwater Repairs are not paid for through the City’s Water and Wastewater Enterprise Fiscal Year Gen Fund Sales Tax RSHA Total
15/16 $ 301.02 $ 94,326.62 $ 94,627.64
16/17 $ 2,123.55 $ 27,936.46 $ 30,060.01
17/18 $ 9,488.83 $ 143,808.07 $ 153,296.90
18/19 $ 3,106.32 $ 103,893.25 $ 50,000.00 $ 156,999.57
19/20 $ 133,104.64 $ 133,104.64
20/21 $ 138,601.83 $ 138,601.83
21/22 $ 148,296.60 $ 148,296.60
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April 26, 2022
Funds and have, instead, been funded through the CIP Budget using local sales tax revenue. The FY 2021-23 Biennial budget included the following Stormwater Projects as shown in Table 5:
Table 6
Stormwater Projects included in the FY 2021-23 Biennial budget Over the course of a few meetings held in July, October, and November 2021, and finally in February 2022, the City Council allocated American Rescue Plan Act (ARPA) Funding received from the Federal government to certain Stormwater Projects. The following Stormwater projects are now funded through ARPA:
Table 7
As identified in Tables 6 and 7 above, the City is completing two major repair projects involving failed Corrugated Metal Pipe (CMP) stormwater facilities. The City has approximately 2.57 miles of existing CMP facilities. Addressing deteriorating CMP while it is still intact with an in-place lining treatment can be approximately 80 percent less in cost versus addressing a partial or full failure of a CMP. This was demonstrated when significant CMP failures at 251 East Grand Avenue (Chevron Station) and Oak Park Proj. 2021-22 Revenue to
No. Project Name Total Budget 2022-23 2023-24 2024-25 2025-26 Complete 5778 231 Drainage Facility 5,487
218 Sales Tax 53,500
58,987
5795 Oak Park Boulevard / El Camino Real
Storm Drain System
218 Sales Tax 390,972
390,972
5796 Storm Water Master Plan
Update/Watershed Management Plan
218 Sales Tax 172,500
172,500
57XX Storm Drain System at 251 East Grand
Avenue
218 Sales Tax 410,000
410,000
5794 Corrugated Metal Pipe (CMP) Lining 218 Sales Tax 100,000 100,000 100,000 100,000 100,000 500,000
57XX Trash Capture Devices 218 Sales Tax 4,000 4,000 103,000 103,000 214,000
5780 Corporation Yard Stormwater Compliance
Plan Implementation
218 Sales Tax 65,231 20,000 20,000 20,000
125,231
Total Drainage Projects 1,136,459 169,231 223,000 223,000 120,000 1,871,690 Total Project Budget
Tally Ho/Corbett Canyon Creek Confluence
Restoration/Sedimentation Reduction
Stormwater Infrastructure Projects
Corrugated Metal Pipe (CMP) Lining 500,000
Storm Drain System at 251 East Grand Avenue (Chevron Station) 525,800 Oak Park Boulevard/El Camino Real Storm Drain System 400,000 Trash Capture Devices 214,000
Stormwater Master Plan Update/Watershed Management Plan 116,700 Stormwater GIS Layer (incorporate into the Stormwater Master Plan Update) 50,000 1,806,500
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Boulevard and El Camino Real. The cost to line the 251 East Grand CMP would have been approximately $60,000. Staff has prioritized the CMPs that will be first in line for a lining treatment and will be evaluating (in-pipe video) other CMPs where treatment is likely needed.
Sales Tax
California has a State-mandated minimum sales tax of 7.25 percent. Attachment 3 provides a Local Government Guide to California Sales, Use and Transaction Tax from the City’s sales tax consultant, HdL, detailing the allocation of sales tax and how use tax is imposed in California. Counties, municipalities, and districts are allowed to increase the sales tax in their jurisdictions up to a total of 2 percent.
Not all sales tax revenue goes to the City. California’s base sales tax is 6%. The additional sales tax of 1.25% is called the Bradley-Burns tax, of which1% is allocated to counties or incorporated cities to use at their discretion and the remainder 0.25% is distributed to county local transportation funds (LTFs) to support transportation programs. The following graphic provides a general breakdown of the standard 7.25% sales tax charged throughout the State and its general distribution:
In most areas of California, local jurisdictions have added local taxes that increase the tax owed by a seller. Sellers are required to report and pay the applicable local taxes for their taxable sales and purchases. Arroyo Grande currently has a ½ cent (0.5%) sales tax measure that was approved by the voters in 2006; during the election process this measure was name Measure O-06. This brings the total tax charged to customers purchasing items in the City of Arroyo Grande to 7.75%.
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April 26, 2022
Measure O-06 passed by 50.11%, which met the majority voter approval required for establishing a local transactions and use tax. The operative date of the transactions and use tax commenced on April 1, 2007. Advisory Measures K-06, L-06, M-06, and N-06 were placed on the ballot to ask voters if a portion of the revenue from the sales tax should be used to fund specific needs identified in the City's long-range financial plan. Advisory Measure K-06 (transportation improvements) asked:
If the proposed sales tax measure is approved, should a portion of the proceeds be used to fund transportation improvements, including, but not limited to, upgrade of the Brisco Road/Halcyon Road – Highway 101 Interchange?
This Advisory Measure passed favorably by 70.45%.
Advisory Measure L-06 (infrastructure improvements) asked:
If the proposed sales tax measure is approved, should a portion of the proceeds be used to fund maintenance and upgrade of City’s infrastructure, including, but not limited to, street maintenance and improvements, upgrade of the drainage system, and projects to prevent pollution, erosion and sedimentation in the creek system from storm water runoff? This Advisory Measure passed favorably by 68.57%.
Advisory Measure M-06 (public safety equipment, staffing, facilities) asked:
If the proposed sales tax measure is approved, should a portion of the proceeds be used to fund public safety expenses, including, but not limited to, expansion of the Police Station, purchase of Fire apparatus, and additional Fire Department staffing?
This Advisory Measure passed favorably by 59.89%.
Advisory Measure N-06 (improving City facilities/ADA compliance) asked:
If the proposed sales tax measure, is approved, should a portion of the proceeds be used to fund improvements to City facilities to meet Federal Americans with Disabilities Act (ADA) requirements, including, but not limited to, upgrade of the City Hall Complex?
This Advisory Measure did not pass, receiving 58.85% "No" votes.
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April 26, 2022
The Advisory Measures are not legally binding; however, they provide important information to the City to help establish funding priorities and the City has spent its Measure O-06 funds consistent with the advisory measures’ directions since 2007. On May 12, 2015, the City Council confirmed that “infrastructure improvements” funded through Measure O-06 revenue may also include information technology infrastructure, such as network servers, switches and enterprise-wide software. The City publishes and distributes an annual report to each household on the revenues and expenditures from the Measure O-06 sales tax proceeds. Additionally, the City Council is required to conduct a public hearing every five years to determine whether it is necessary for the sales tax to remain in effect.
On July 14, 2020, the City Council considered placing a Local Transaction and Use Tax (“Sales Tax”) Measure on the November 3, 2020 Ballot. Extensive Council discussion ensued and, at that time, Council did not direct pursuit of a measure due to the unknown financial impacts on the City’s residents as a result of COVID-19.
Here is a table displaying the current Sales & Use Tax Rates for the Region:
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April 26, 2022
Table 8
Sales & Use Tax Rates (Effective April 1, 2022)
ANALYSIS OF ISSUES:
Street Repair Costs
In February 2022, the City contracted with Pavement Engineering Inc. (PEI) to update all the City’s Pavement Management System. The final report was received on April 21, 2022 (Attachment 1). The City currently maintains approximately 67.5 centerline miles of roads representing 13,922,291 square feet of pavement with a replacement value of approximately $313,566,000 as calculated by StreetSaver. Despite past efforts, the condition of the City’s streets has declined. On a pavement condition scale of 0 to 100, streets now rank an average of 56, down from an average of 69 in 2016. The breakdown by functional classification is as follows in Table 9:
City Rate County
Monterey 9.25% Monterey
Salinas 9.25% Monterey
Carmel-by-the-Sea 9.25% Monterey
Del Rey Oaks 9.25% Monterey
Gonzales 8.75% Monterey
Greenfield 9.50% Monterey
King City 8.75% Monterey
Marina 9.25% Monterey
Pacific Grove 8.75% Monterey
Sand City 8.75% Monterey
Seaside 9.25% Monterey
Soledad 9.25% Monterey
Arroyo Grande 7.75% San Luis Obispo
Atascadero 8.75% San Luis Obispo
Grover Beach 8.75% San Luis Obispo
Morro Bay 8.75% San Luis Obispo
Paso Robles 8.75% San Luis Obispo
Pismo Beach 7.75% San Luis Obispo
San Luis Obispo 8.75% San Luis Obispo
Unincorporated SLO County 7.25% San Luis Obispo
Goleta 7.75% Santa Barbara
Santa Barbara 8.75% Santa Barbara
Santa Maria 8.75% Santa Barbara
Carpinteria 9.00% Santa Barbara
Guadalupe 8.75% Santa Barbara
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Table 9
The chart below shows the City’s street system broken down into 10-point PCI ranges:
Chart 2
PEI generated five (5) scenario projections of future pavement conditions in the City and the costs to obtain and maintain those conditions over the course of ten years, which are represented graphically below in Chart 3:
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Chart 3
A summary of each of the scenario projections are as follows:
Scenario 1: Unconstrained Budget/ Funds Needed to obtain Optimum PCI of 85 ($74.3M for Year 1, $4.5M/Yr Avg. for Years 2-10.)
Scenario 2: Amount of funding to increase PCI by 5 (Avg. $8.0M/Yr.) Scenario 3: Amount of funding to maintain PCI of 56 (Avg. $6.3M/Yr.) Scenario 4: Impact of the current funding amount ($1.25M/Yr.), showing that the current PCI would decline from 56 to 35, a 21 point overall drop in 10 years. Scenario 5: Represents the impact to the PCI if Zero dollars are spent Optimum PCI refers to the highest PCI level that the overall network can achieve within the given “Budget Needs” time frame. The charts that follow illustrate the consequences to the City’s overall weighted PCI and Deferred Maintenance Amount (costs for street repairs that get delayed or rescheduled into the future due to budget limitations), based on the scenario projections.
At the current funding level of $1.25M/Yr., it is predicted the PCI of the entire system will continue to deteriorate from 56 to 35, a 21 PCI point drop over the next 10 years, and the backlog of deferred maintenance will grow from $70 million to $209 million, an increase of 197%. A PCI of 35 falls within the Poor Condition category. An example of a 35 PCI is Brighton Avenue, between Courtland and North Elm Street. Streets that have fallen into
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the Poor Condition Category require more expensive repair treatments such as light to heavy rehabilitation as opposed to lower cost light to heavy maintenance treatments. In addition, when repairs are deferred, they fall into a deferred maintenance backlog that creates a vicious cycle. As necessary repairs are postponed, streets start to deteriorate requiring more expensive repair treatments.
Chart 4
Based on the identified needs and current funding sources available to the City for its pavement maintenance, there are no long-term options available that can overcome the condition and replacement cost of the City's streets without a new and significant source of income for street repair.
Financing Options - Types of Municipal Debt
General Obligation Bonds
General Obligation Bonds (GO Bonds) are municipal bonds that provide a way for local governments to raise money for projects (e.g. streets and roads) that may not generate a revenue stream directly. GO Bonds require voter approval of a new revenue source (property taxes) to pay debt service. These bonds are secured by the full faith, credit and taxing power of the municipality, which typically results in the lowest possible interest
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Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
rates for financing a capital project, which is the primary advantage of borrowing money by issuing GO bonds. These type of bonds are approved by a 2/3rd voter approval and paid from an additional property tax levied on property owners.
Another advantage of using GO Bonds to finance capital projects is the generally lower cost of issuance, when compared to most other methods of financing capital projects.
This is because the legal structure for the issuance of general obligation bonds is less complex than most other financing methods. Cities borrow funds to pay for infrastructure with a long useful life, rather than using current cash for a variety of reasons. In the case of public assets like a street, paying for it over time provides “intergenerational equity.” In other words, the current generation does not pay the entire bill for a bridge with a 50-year useful life, for example; rather, users of that long-term asset pay their share over time.
The use of borrowing, paid for with a new revenue source, also allows cities to use their other resources to pay for vital services including public safety. Finally, in the case of GO bonds, property owners are asked to pay for the improvements with property taxes as property values throughout the city will benefit from the additional public investment.
Pros/Cons of GO’s Bonds
Pros:
o Lowest Cost
o Does not rely on existing General Fund resources
Cons:
o Long lead time, usually 9-12 months
o High voter hurdle, requires 2/3 voter approval
o Limited flexibility of use of proceeds
Lease Revenue Bonds
Lease revenue bonds (LRBs) are another form of debt financing public agencies often use to fund capital projects, including street and road upgrades. To utilize LRBs the City would establish a separate public financing entity that would issue the bonds and collect lease payments from the City in an amount sufficient to cover the debt service payments.
LRBs usually finance the construction of facilities, including office buildings, correction facilities, courthouses, and streets and are secured through an encumbrance on a City building or facility. However, unlike revenue bonds that use money generated by the project itself (e.g. a bridge toll or water system project) to make the debt service payments, facilities funded by LRBs often do not have a dedicated funding source. For this reason, the issuance of LRBs are often paired with a new funding source (e.g. new sales tax measure) sufficient to cover the debt service.
Pros/Cons of LRBs
Pros:
o City Council approval of bond issuance, although voter approval is needed for the funding source (Sales Tax Measure)
Item 11.a.
City Council
Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
o Quick implementation
o Very flexible/widely available
Cons:
o General Fund obligation
o Encumbrance of facility
o Requires a new funding source, such as a voter approved sales tax measure After reviewing the two Bond options available, the LRBs appear as the logical choice with a new form of revenue like a sales tax measure to fund the payment of this obligation. City staff worked with an independent municipal advisor to provide potential terms and bonding amounts. Below is table 10 comparing a 30-year and 20-year term LRB:
Table 10
To move forward with this option, the City would need to place a 1% local sales tax measure on the November 2022 ballot; the proposed sales tax measure would generate an estimated $5 million annually in additional revenue. The estimated 1% local sales tax of $5 million is based on doubling the current Measure O-06 ½ cent sales tax totals of approximately $2.5 million annually.
30-year term 20-year term
Method of Sale Public Public
Reserve Requirement N/A N/A
Final Maturity 10/1/2052 10/1/2042
Closing Date 6/1/2023 6/1/2023
True Interest Cost (TIC) 4.80% 4.45%
Par Amount $38,540,000 $31,635,000
Project Fund Amount $38,645,466 $31,992,966
Total Debt Service $71,921,633 $47,950,667
Max. Annual Debt Service $2,400,000 $2,400,000
Avg. Annual Debt Service $2,451,874 $2,480,207
Notes:
Scale from Cosumnes CSD AA- rated COPs as of 4/14/22 plus 100 bps Assumes COI of $250k and UWD of $7/bond
Assumes AA rating, no DSRF
City of Arroyo Grande
2023 Lease Revenue Bonds
Item 11.a.
City Council
Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
Use of LRBs for Streets Repair
Based on the information in the table above, staff worked with PEI to review scenarios that used the 30-year term LRBs of approximately $39 million, with a debt service payment of approximately $2.5 million, leaving a remaining $2.5 million for annual ongoing infrastructure maintenance. Scenarios A through D below depict costs and PCI projections for the next 15 years.
To create Scenario A, the following funds were included in the first 5 years of projections:
$39 million received from the issuance of LRBs +
$2 million in revenue per year for 5 years from the new 1% local sales tax + $1 million from Measure O-06 revenue
This would bring the total spent in the first 5 years of streets repairs to $54 million ($39million in LRBs funding + $2 million/year in new 1% local sales tax for 5 years + $1 million in Measure O-06 local sales tax for 5 years). In the years after the initial 5 year spending plan, the City would be able to allocate a total of $3.75 million annually to pavement maintenance ($2.5 million in new 1% local sales tax + $1.25 million in Measure O-06 local sales tax). This scenario is depicted as Scenario A in Chart 5 below.
Scenario B depicted in Chart 5 below uses the same first 5-year projections as Scenario A, but includes an estimated $5 million in annual maintenance after the first five years. This scenario is provided for information purposes to depict the anticipated PCI level with an additional $1.25 million for annual maintenance. The City does not currently have an anticipated revenue source for a full $5 million in annual maintenance.
Scenario C depicted in Chart 5 below used the 30-year term LRBs of approximately $39 million spent on street repairs over the course of 10 years rather than 5, along with a debt service payments of approximately $2.5 million per year, leaving a remaining $2.5 million for annual ongoing infrastructure maintenance for the last 5 years of the projection. Under this scenario, the total spent in the first 10 years of streets repairs would be $64 million ($39 million in LRBs funding + $1.5 million/year in new 1% local sales tax for 10 years + $1 million in Measure O-06 local sales tax for 10 years). In the years after the initial 10 year spending plan, the City would be able to allocate a total of $3.75 million annually to pavement maintenance ($2.5 million in new 1% local sales tax plus $1.25 million in Measure O-06 local sales tax).
Scenario D depicted in Chart 5 below projects PCI levels that would result from the use of $5 million from a new 1% sales tax measure plus $1.25 million in revenue from Measure O06 local sales tax. This scenario would not include revenue from LRBs or any other long term debt solution.
Item 11.a.
City Council
Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
Chart 5
A summary of each of the scenario projections are as follows:
Scenario A: $54 million ramp up over 5 years, with $3.75 million annual maintenance after that – overall cost over the 15-year period of $116,500,000 Scenario B: $54 million ramp up over 5 years, with $5 million annual maintenance after that – overall cost over the 15-year period $129,000,000 Scenario C: $64 million ramp up over 10 years, with $3.75 million annual maintenance after that – overall cost over the 15-year period $95,250,000 Scenario 4: $6.25 million over 15 years – overall cost over the 15-year period $93,750,000
Based on this analysis, it does not appear that LRBs are the best option for the City. While the influx of revenue from LRBs would allow the City to increase the average PCI from 56 to 67 by FY 2025-26, it is estimated that the City would need to invest significantly more money than the City would have available even with a new 1% sales tax measure. As a result, the City’s average PCI would yet again degrade in the out years of the 15-year projection while at the same time requiring the City to make ongoing debt service payments for at least an additional 15 years. At this time, staff would recommend moving
Item 11.a.
City Council
Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
forward with placing a 1% local sales tax measure on the November 2022 ballot and using a significant portion of the increased annual revenue of approximately $5 million dollars directly towards Streets, Sidewalks, and Stormwater Infrastructure Maintenance. This would enable the City to maintain road conditions using the Critical Point Strategy approach.
Sidewalk Repair and Stormwater Infrastructure Needs
As detailed in the 2016, deferred maintenance assessment estimated a total cost of $1,346,250 to repair all sidewalk defects in the City. Current sidewalk repair costs are estimated at $15/square foot. Therefore, of the average $120,000 in annual repairs completed since 2016, the City has completed an estimated 11,400 linear feet of sidewalk repairs. Additional funding from a new sales tax measure may enable the City to complete additional sidewalk repairs and reduce continual sidewalk degradation, leading to quicker and more extensive sidewalk improvements. This in turn will minimize hazards and lower potential claims received in connection with sidewalk defects.
Similarly, the City’s existing stormwater infrastructure requires constant repair, replacement, and maintenance. According to a 2016 assessment of the City’s existing drainage facilities, $238,000 is needed annually to complete necessary improvements to avoid costly failures and areas of flooding. On average, the City has been able to allocate $100,000 to these improvements. Additionally, it is estimated that lining of the City’s existing CMPs will cost approximately $4 million. Although the City has allocated $500,000 in ARPA funding toward CMP lining, it is anticipated that an additional $3.5 million is needed to complete the lining. Revenue from a new sales tax measure may enable the City to better fund these needed improvements.
Sales Tax Measure
In order to make a change to any general tax rate, the change must be approved by the voters. Proposition 218, approved in 1996, now requires that all City tax election measures be placed on the same election when City Council Members are selected unless a financial emergency is declared. The next Council election is scheduled for November 8, 2022. Subsequent Council elections are held every two years. In order to place a tax measure on the November 8, 2022 ballot, 2/3rds of the City Council (at least 4 members) must approve the action to place the measure on the ballot. Once placed on the ballot, the measure must be approved by 50% +1 votes of voting residents of the City.
If passed by the Council and the electorate, the tax would be effective no sooner than the first day of the first calendar quarter, commencing more than 110 days after the adoption of the ordinance. Therefore, the tax would be effective no sooner than April 1, 2023.
A Resolution ordering the submission to the qualified electors of the City a measure relating to the establishment of a local transactions and use tax and an Ordinance adding Chapter 3.23 to Title 3 of the AGMC regarding a transactions and use tax must receive a 2/3 vote of the City Council (at least 4 members) in order to place a tax measure on the
Item 11.a.
City Council
Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
November 8, 2022 ballot. Additional Resolutions are also required regarding the filing of written arguments.
Advantages and Disadvantages of Sales Tax Measure
As with most policy actions, enacting an increase to the sales tax has advantages and disadvantages.
Some arguments in favor include:
Unlike property taxes, sales taxes are paid by a greater distribution of the population, including travelers, tourists, homeowners, renters, employees, and businesses in the City;
Sales taxes are not paid on many basic necessities such as rent, groceries, medicines and services;
Sales taxes are paid based on consumption (those who can afford to spend more pay more), and they are paid incrementally instead of in a lump sum; Because the tax is established by a vote of the local electorate, it cannot be taken by the State;
The sales tax would generate additional revenue to maintain the City’s Streets, Sidewalk, and Storm Drain Infrastructure, which are critical to a functioning community;
All other jurisdictions in the Region, excluding Pismo Beach and the unincorporated County, have an additional 1% sales tax in their City; therefore:
o There is no competitive advantage shown for having a lower sales tax rate; o Arroyo Grande citizens make many purchases outside of the City and may be paying a higher rate already, while none of that tax supports services in Arroyo Grande.
Some arguments against include:
Additional taxes reduce the discretionary income of Arroyo Grande residents; Tax increases are not generally perceived positively by the citizenry and may erode trust in local government;
This is a general tax and there is no guarantee on the how the additional revenue will be spent.
Options
In order to draft the measure, decisions on the following key issues will need to be made:
Amount of Increase
Staff recommends that 1% be proposed as the local sales tax amount as the City needs the entire 1% to address deteriorating infrastructure needs. Local Sales Tax Allocation Report
To ensure accountability, Measure O-06 included a provision requiring the City to publish and distribute an annual report to each household on the revenues and
Item 11.a.
City Council
Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
expenditures from the sales tax proceeds. Staff is recommending providing a Local Sales Tax Allocation Report.
Advisory Measure
Advisory measures may be added to the ballot along with a sales tax measure to obtain direction from the public regarding the use of funds received from the tax.
As indicated in the Background section above, Measure O-06 included a number of advisory measures that helped to identify the voters desire for the City’s spending plan. Given the clear identified need for significant additional funding for the City’s streets, sidewalks, and stormwater infrastructure repairs and maintenance, it is anticipated that all of the revenue from a new 1% sales tax would be spent on these improvements. An advisory measure could be added with the sales tax measure to confirm the public’s desire for spending the revenue to meet these needs. Alternatively, the sales tax measure itself may describe the anticipated use of funds for these purposes. For instance, the measure may be written to state: “To provide funding for general city services in Arroyo Grande, including increasing maintenance and repair of streets, sidewalks, stormwater and drainage facilities; shall an ordinance establishing a one percent sales tax be adopted?”
Next steps
In order to place the local sales tax measure on the November 8, 2022 ballot, Council will need to approve the measure prior to July 22, 2022. In order to provide staff enough time to submit the proper paperwork and related resolutions and ordinances, a decision must be made by the June 14, 2022 Council meeting.
June 14, 2022
1) Adopt Resolution ordering the
submission to the qualified electors of the
city of a certain measure relating to
Transaction and Use Tax at the General
Municipal Election to be held on Tuesday,
November 8, 2022 as called by
Resolution; and 2) Introduce Ordinance –
Transaction and Use Tax
Adopt Resolution setting priorities for filing
written arguments regarding measure and
directing the City Attorney to prepare an
impartial analysis
Adopt Resolution providing for the filing of
rebuttal arguments
June 28, 2022
Adopt Ordinance – Transaction and Use
Tax (Required by State Dept of Tax &
Administration, but subject to voter
approval)
Item 11.a.
City Council
Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
July 22, 2022 Last Day for Filing Arguments
July 22, 2022 Impartial Analysis for measure due from
City Attorney
July 23 – August 1, 2022
10-day Public Examination Period for
Arguments and Impartial Analysis
August 2, 2022 Last Day to File Rebuttal Arguments
August 3 – 12, 2022 10-day Public Examination Period for Rebuttal Arguments
By August 12, 2022 (E-88)
Last day to file final ballot measure
documents (Arguments, Impartial
Analysis, with County Clerk/Registrar of
Voters for inclusion voter information
guide)
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
Include a brief summary of each feasible alternative available for consideration. It is important to provide a complete list. Do not exclude potential alternatives simply because staff believes they will be detrimental.
1. Receive and file the 2022 Pavement Management Program Update report and direct staff to prepare a ballot measure for the November 8, 2022 consolidated election seeking a 1% local sales tax increase, to be provided at the June 14, 2022 City Council meeting;
2. Receive and file the 2022 Pavement Management Program Update report and do not direct staff to prepare a ballot measure for the November 8, 2022 consolidated election seeking a 1% local sales tax increase; or
3. Provide other direction to staff.
ADVANTAGES:
Seeking an additional 1% sales tax will enable the City to significantly increase its investment in existing streets, sidewalks, and stormwater facilities and address deferred maintenance needs. A new 1% sales tax will bring the City on par with the other cities in the County and allow the City to reinvest the increased revenue in critical infrastructure necessary to safely move goods and services throughout the City. Sales taxes are paid by all visitors to the City and not just residents, ensuring that costs are distributed to those who use the City’s facilities. Increased sales taxes paid by customers within the City will be retained and reinvested within the City, providing a greater benefit to residents and businesses.
DISADVANTAGES:
If the voters approve a new 1% sales tax measure, costs for certain goods will increase within the City. Even with the revenue from a new 1% sales tax measure, the City’s
Item 11.a.
City Council
Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
April 26, 2022
average PCI is anticipated to remain at current levels or increase only slightly over the course of 15 years. Additional funding sources are still needed to address the City’s deferred and ongoing maintenance for existing streets, sidewalks, and stormwater infrastructure. A new 1% sales tax measure would not provide funding for other City facilities (e.g. buildings, parks, public restrooms, etc.) or infrastructure.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. 2022 Pavement Management Program Update
2. Measure O-06 Advisory Measures
3. Local Government Guide to California Sales, Use and Transaction Tax
You can ride on our reputation
Pavement Engineering Inc.
2022 PMP Update
Final Report
April 2022
City of Arroyo Grande
ATTACHMENT 1
THE CITY OF ARROYO GRANDE
2022 Pavement Management Program Update
Table of Contents
Section Description
I. Executive Summary
Introduction
Work Performed
Findings
Budget Analysis
Conclusions and Recommendations
II. Background
Pavement Design Basics
Pavement Deterioration
Typical Pavement Defects
Pavement Maintenance Treatments
Pavement Rehabilitation Treatments
III. Pavement Management Program Specifics
Background (StreetSaver)
Program Assumptions
Pavement Maintenance & Rehabilitation (M&R) Units Costs Annual Pavement Maintenance/ Rehabilitation Program
Visual Evaluations
Program Updates
IV. Reference Reports
Street Name Alphabetical Listing
Street List PCI High to Low
V. GIS Toolbox
GIS Toolbox
Terminology
Base Map Implementation
Current PCI Condition Map
Appendix A Summarized System Information
Network Summary Statistics
Network Replacement Cost
Decision Tree
Appendix B Budget Scenarios
Needs Analysis & Zero Budget
Maintain Current PCI
Increase PCI by 5 Points
Current Funding
Appendix C Definitions
Section I
Executive Summary
E x e c u t i v e S u m m a r y P a g e | 1
EXECUTIVE SUMMARY
The City of Arroyo Grande currently maintains approximately 67.5 centerline miles of roads representing 13,922,291 square feet of pavement with a replacement value of approximately $313,566,000 as calculated by the Metropolitan Transportation Commission's (MTC) StreetSaver® Program.
Pavement Engineering Inc. (PEI) updated all the streets in the City’s Pavement Management Program, using StreetSaver®. The purpose of a Pavement Management Program is to track inventory, store work history and furnish budget estimates to optimize funding for improving the City’s pavement system.
INTRODUCTION
A Pavement Management Program has several distinctive uses:
• As a budgeting tool, a Pavement Management Program uses treatment costs that are based on recently bid projects, by the participating agency, so that budgets reflect historical costs for the area.
• As an inventory tool, a Pavement Management Program provides a quick and easy reference for pavement areas and use.
• As a pavement condition record, a Pavement Management Program provides age, load-related, non-load related and climate-related pavement condition and deterioration information. The Pavement Management Program uses pavement deterioration curves, based on nationwide research, which allow the program to predict a pavement’s future condition.
A Pavement Management Program is not capable of providing detailed engineering designs for a street. The Pavement Management Program instead helps the user identify candidate streets for potential repair and maintenance. Project level pavement analysis and engineering is an essential feature of future pavement maintenance and rehabilitation projects. Additional investigation, or project level analysis, can optimize the City’s pavement management dollars. Project level engineering examines the pavements in significantly more detail than the visual evaluation required for the Pavement Management Program Update and optimizes designs for all of the peculiar constraints of a set of project streets.
E x e c u t i v e S u m m a r y P a g e | 2
WORK PERFORMED
Pavement Distress Survey and Database Update
For this update, PEI performed inspections on approximately 67.5 centerline miles of road. Field inspections were completed in February 2022.
PEI measured the following distress types as part of our review: alligator cracking (fatigue), block cracking, distortions, longitudinal & transverse cracking, patching & utility cut patching, rutting / depressions, weathering, and raveling. All the collected data was entered into the City’s StreetSaver® database.
As part of our field review, all the streets were measured to confirm lengths and widths.
Lengths were measured using a vehicle-mounted electronic measuring device and widths were measured using a hand-held measuring wheel. Measurement discrepancies were tabulated and reviewed with the City to determine if corrections were needed.
PEI performed a quality control (QC) check on our work. PEI’s QC check consists of performing a field review of any street segment where the Pavement Condition Index (PCI) showed a decrease of 3 or more points per year, or an increase of 1 PCI without a documented Maintenance and Rehabilitation (M&R) treatment, when compared to the last inspection for the same road segment in the StreetSaver® database. Each segment in the QC process was visually reviewed to determine if the StreetSaver® calculated PCI was representative of the observed overall pavement condition for that road segment.
Variations found were re-inspected by a Senior Engineering Technician, or the Project Manager, and the segments’ PCI was recalculated.
FINDINGS
The updated Pavement Management Program showed that the City's overall average PCI is 56.
The breakdown by functional classification is as follows:
Functional
Classification
Centerline
Miles Lane Miles
Pavement
Area
(sq. ft.)
Percent of
System Average PCI
Arterial 11.32 29.66 3,100,945 22.3% 58
Collector 12.38 24.91 2,561,293 18.4% 55
Residential 43.41 86.53 7,839,302 56.3% 56
Other 0.39 1.73 420,751 3.0% 55
Totals 67.50 142.83 13,922,291 100.0% 56
E x e c u t i v e S u m m a r y P a g e | 3
The pie graph below shows the percentage of each functional classification, by area.
The bar graph below shows the City’s street system broken down into 10-point PCI ranges.
Arterials
3,100,945
22.3%
Collectors
2,561,293
18.4%
Residentials
7,839,302
56.3%
Other
420,751
3.0%
0.31%
42,251
3.24%
441,214 0.56%
75,610
100,497
4.95%
725,370
20.49%
2,837,575
17.13%
2,403,012 15.79%
2,247,668
18.90%
2,617,986 17.83%
2,483,846
375,526
130,810
0.80%
87,846
0 500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
100-91 90-81 80-71 70-61 60-51 50-41 40-31 30-21 20-11 10-0 Area (SqFt)
PCI Range
Total System by Functional Class by PCI
Arterials
Collectors
Residentials
Other
0.72%
5.18%
20.25%
17.15%
16.04%
18.69%
17.73%
2.68%
0.93% 100,497 0.63%
725,370
2,837,575
2,403,012
2,247,668
2,617,986
2,483,846
375,526
130,810 87,846
0 500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
100-91 90-81 80-71 70-61 60-51 50-41 40-31 30-21 20-11 10-0 Area (SqFt)
PCI Range
Total System by Functional Class by PCI
Arterials
Collectors
Residentials
Other
E x e c u t i v e S u m m a r y P a g e | 4
The breakdown by Condition Category and corresponding PCI range is shown below:
Condition Category Breakdown
Condition PCI Range % Of Total Square Feet
Excellent 100-91 0.72% 100,497
Good 90-71 25.59% 3,562,945
Fair 70-51 33.40% 4,650,680
Poor 50-31 36.65% 5,101,832
Failed 30-0 3.64% 506,336
The analysis shows that 70.05% of the City's pavement are in Fair to Poor condition.
Details of each street segment are provided in Section IV: Reference Reports.
BUDGET ANALYSIS
StreetSaver® uses a decision tree to model the decision-making process that agencies follow to select a maintenance or rehabilitation strategy. The decision tree contains "branches" for each functional classification, surface type and condition category.
Jurisdictions can outline their maintenance and rehabilitation strategy by choosing a treatment for each branch.
The treatments listed in the decision tree are generalized to provide a range of treatments.
Typical treatments within each generalized treatment range are listed below. The exact treatment would need to be determined during the design phase of the project.
StreetSaver® assigns a treatment action and estimated cost to each street segment based on the pavement's current PCI.
E x e c u t i v e S u m m a r y P a g e | 5
Treatment Category Typical Treatment
Light Maintenance • Slurry Seal or Micro-Surface
• Fog Seal or Scrub Seal
Heavy Maintenance
• Chip Seal, Cape Seal
• Slurry Seal or Micro-Surface with Digouts
• Thin Maintenance Overlay (TMO)
Light Rehab. • Overlay (2” and under) or Thin Mill and Fill Heavy Rehab.
• Overlay (greater than 2”) or Thick Mill and Fill
• Cold-In-Place Recycling
• Full Depth Reclamation
• Pulverize and Resurfacing
Reconstruct • Full Section Reconstruction
Decision Tree Unit Prices
As a minimum, recent bid tabulations should be used to determine the appropriate unit costs. Further, the unit costs include other costs such as design, construction management, contingencies or other related construction costs (ADA ramps, curb & gutters, striping etc.) to form a more comprehensive unit cost for the selected treatments.
For the City of Arroyo Grande, the unit costs on the following table were used:
Treatment Arterial Collector Residential
Cost/ Sq Yd
Crack Seal ($$/LF) $1.59 $1.27 $1.27
Light Maintenance $5.72 $4.57 $4.57
Heavy Maintenance $21.20 $17.66 $17.66
Light Rehab $60.05 $56.52 $52.99
Heavy Rehab $91.85 $84.78 $84.78
Reconstruct $229.61 $197.82 $173.09
E x e c u t i v e S u m m a r y P a g e | 6
For this update, PEI analyzed several scenarios, which are summarized below:
Budget Scenario Projections
PEI generated Five (5) scenario projections which are represented graphically below:
A summary of each of the scenario projections are as follows:
Scenario 1: Unconstrained Budget/ Funds Needed to obtain an Optimum PCI of 85 ($74.3M for Year 1, $4.5M/Yr Avg. for Years 2-10.)
Scenario 2: Amount of funding to increase PCI by 5 (Avg. $8.0M/Yr.) Scenario 3: Amount of funding to maintain PCI of 56 (Avg. $6.3M/Yr.) Scenario 4: Impact of the current funding amount ($1.25M/Yr.).
The Average Citywide PCI would decline from 56 to 35, a 21 point drop over the next 10 years.
Scenario 5: Represents the impact to the PCI if Zero dollars are spent The full report for the various budget scenarios can be found in Appendix B. 85 61
56 37
56 31 30
35 40
45 50
55 60
65 70
75 80
85 90
- 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
PCI Range
Year
Projections (S1) Needs
$67.3M/Yr 1, then
Avg. $4.6M/Yr
(S2) Increase by 5
Avg. $7.9M/Yr
(S3) Maintain 56;
Avg $6.1M/Yr
(S4) Current
Budget $1.25M/Yr
(S5) Zero Budget
85 61
56 35
56 29
25 30
35 40
45 50
55 60
65 70
75 80
85 90
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
PCI Range
Year
Scenario Projections
(S1)
Needs: $74.3M Yr 1,
then Avg. $4.5M/Yr
(S2)
Increase by 5:
Avg. $8.0M/Yr
(S3)
Maintain 56:
Avg. $6.3M/Yr
(S4)
Current Funding:
Avg. $1.25M/Yr
(S5)
Zero Budget
E x e c u t i v e S u m m a r y P a g e | 7
Budget Consequences
The following graphs illustrate the consequences to the City’s overall weighted PCI and Deferred Maintenance Amount, based on the scenario projections:
At the current funding level of $1.25M/Yr., the PCI of the entire system will deteriorate from 56 to 35, a 21 PCI point drop over the next 10 years. In addition, the backlog of deferred maintenance grows from $70 million to $209 million, an increase of 197%. $67M
$74M
$85M
$99M
$117M
$135M
$154M
$172M
$185M
$196M
57 55 53 51
48 46 44
41 39 37
0 10
20 30
40 50
60 70
80 90
$-
$50
$100
$150
$200
$250
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
PCI
Deferred Maintenance
($ Millions)
Year
Scenario 4 - Current Budget Consequences
AVG $1.25M/YR
Deferred Maintenance Pavement Condition Index
$70M
$81M
$95M
$112M
$131M
$149M
$165M
$182M
$191M
$209M
55 53 51
48 46
43 41 39 37 35
0 10
20 30
40 50
60 70
80 90
$-
$50
$100
$150
$200
$250
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
PCI
Deferred Maintenance
($ Millions)
Year
Scenario 4 - Current Funding Consequences
Avg. $1.25M/Yr
Deferred Maintenance Pavement Condition Index
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To maintain the current PCI of 56, it is projected that an average funding level of $6.3M/YR is necessary. At this funding level the backlog of deferred maintenance grows from $69 million to $130 million, an increase of 87%.
To increase the PCI 5 points from 56 to 61, it is projected that an average funding level of $8.0M/Yr is necessary. At this funding level the backlog of deferred maintenance grows from $68 million to $108 million, an increase of 59%.
$67M $74M $79M $86M
$96M
$109.01
$120M $125M $129M $131M
56 56 56 56 56 56 56 56 56 56
0 10
20 30
40 50
60 70
80 90
$-
$50
$100
$150
$200
$250
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
PCI
Deferred Maintenance
($ Millions)
Year
Scenario 3 - Maintain 56 PCI
Deferred Maintenance Pavement Condition Index
$67M $71M $75M $81M $89M
$100.16 $104M $105M $106M $105M
56.5 57 57.5 58 58.5 59 59.5 60 60.5 61
0 10
20 30
40 50
60 70
80 90
$-
$50
$100
$150
$200
$250
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
PCI
Deferred Maintenance
($ Millions)
Year
Scenario 2 - Increase PCI by 5
Deferred Maintenance Pavement Condition Index
$69M $76M $84M
$94M
$105M
$115M $121M $127M $129M $130M
56 56 56 56 56 56 56 56 56 56
0 10
20 30
40 50
60 70
80 90
$-
$50
$100
$150
$200
$250
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
PCI
Deferred Maintenance
($ Millions)
Year
Scenario 3 - Budget Consequences
Maintain 56 PCI (Avg. $6.3M/Yr)
Deferred Maintenance Pavement Condition Index
$68M $73M $79M $88M
$98M $104M $109M $110M $110M $108M
56.5 57 57.5 58 58.5 59 59.5 60 60.5 61
0 10
20 30
40 50
60 70
80 90
$-
$50
$100
$150
$200
$250
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
PCI
Deferred Maintenance
($ Millions)
Year
Scenario 2 - Budget Consequences
Increase PCI by 5 (Avg. $8.0M/Yr)
Deferred Maintenance Pavement Condition Index
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CONCLUSIONS AND RECOMMENDATIONS
This Executive Summary provides a review of the 2022 Pavement Management Program Update performed by PEI. PEI inspected all road segments in the City of Arroyo Grande.
The average overall PCI for the City is 56, and 70.05% of the City's pavement is in Fair to Poor condition.
To maintain the system at its current overall PCI of 56, the City will need to spend an average of $6.3 million annually over the next 10 years. Maintaining the current funding level of approximately $1.25 Million annually will result in a PCI loss of 21 points in 10 years to a PCI of 35.
A review of the City’s street system, by functional classification, shows that the Arterial streets have the highest average PCI of 58, the Collector streets have an average PCI of 55, and the Residential streets have an average PCI of 56. As a general rule, agencies typically try to keep their arterials in the best condition because they carry the bulk of the traffic and loading, followed by collectors, then the residential/ local streets.
Moving forward, PEI recommends the City carefully evaluate the overall annual budget to determine the amount it wants to commit to pavement maintenance and rehabilitation projects. We recommend the City set priorities for each functional classification and perhaps certain streets within each classification.
This Pavement Management Program will assist the City in its efforts to monitor treatments and track their effectiveness and help the City in setting future priorities and treatment policies. To ensure the City is evaluating accurate data, PEI suggests the City update its Pavement Management Program on a regular basis and review the entire system every three years, this includes a thorough review of the Decision Tree and the unit costs contained within. As the City maintains and updates its Pavement Management Program, the program will become a valuable tool in its efforts to maximize performance and minimize the spending for pavements.
Section II
Background
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BACKGROUND
This section is intended to introduce important pavement design definitions and calculations as a background for understanding the Pavement Management Program (PMP) assumptions.
PAVEMENT DESIGN BASICS
Pavements are a structural support system generally considered to act like a beam. But unlike beams in buildings, which generally have static loads, the pavement structure is flexed many times from traffic loading. Cars and light trucks have little impact on the pavement structure. Larger/Heavier trucks have very significant impacts on the pavement due to the high axle weights. The impact of trucks is measured in equivalent single 18,000-pound axle loads (EALs). The total EALs are converted into a design Traffic Index (TI). As an example, a design TI of 5 is equal to 7,160 EALs. A Design TI of 8 is equal to 372,000 EALs. Therefore, the design TI is the total number of EALs that the pavement will support before it begins to fail, regardless of the passage of time. Normally for a new pavement, the EALs over a 20-year period are used. For rehabilitation treatments such as overlays, 10 years is generally used.
The other element of pavement design is the support of the beam. The support is provided by the sub-grade soils. The support value is designated by the R-value test.
Using the design TI and R-value, the pavement designer chooses various materials to construct the structural section. The most common pavement section is a thin layer of asphalt concrete over aggregate base(s). Many options are available depending on specific project requirements and conditions.
The Design Life of a pavement is the period of time that a pavement is engineered, or planned, to perform at a satisfactory level. The Service Life of a pavement is the actual amount of time that a pavement performs at that satisfactory level. The design methods used in California are based on a 50 percent reliability rate. So, the average service life, of all pavements constructed using those design procedures, will be the design life. This generally means that about half of the pavements will not last the full design life and the other half will last longer than the design life. Therefore, the expected service life of a pavement is generally expressed in a range of years. For a pavement with a 20-year design life, the expected service life of that pavement will be 17 to 23 years.
PAVEMENT DETERIORATION
Pavement deteriorates from two processes, Fatigue and Aging, which occur simultaneously. In a well-designed and constructed pavement, the two processes result in the need to rehabilitate the pavement at approximately the same time. This is called the design life. The design life for most new pavements is 20 years. Each deterioration process has its own set of pavement defects, which are related to the process.
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Fatigue
The first deterioration process, fatigue, is caused by heavy axle loads. As the pavement structure flexes or bends from heavy wheel loads, the asphalt concrete layer’s ability to flex is consumed. With enough bending, the asphalt concrete layer begins to break at the bottom. These cracks progress upward until they reach the surface and appear as alligator cracking. These areas are repaired by removal and replacement of the asphalt concrete in the affected areas. These repairs are commonly called digouts.
As the pavement structure, its supporting soils, and the precise loading from wheel loads vary, so does the time it takes for alligator cracking to appear. As alligator cracking appears, the pavement should be repaired with digouts. Generally, when the total cumulative quantity of digouts reaches approximately 10 percent, or more, of the total area, the pavement is considered to have reached its service life and requires major rehabilitation.
Aging
The major element of the pavement structure that ages is the asphalt concrete layer. To a minor extent, aggregate bases can age if contaminated by fine soil particles, which are transported from the subsoil into the aggregate base.
Asphalt Concrete (AC) pavement is composed of aggregates and asphalt binder. The aggregates used are generally of fair quality and will experience some breakdown over time. Aggregate aging problems need to be addressed with maintenance treatments. As the asphalt binder ages, it loses volume through the loss of volatile components in the asphalt. As the volume decreases, or shrinks, the pavement will progressively crack from the resulting tensile strain in the layer. Normally, these cracks first show up as transverse cracks. They also show up in weak areas, such as paving joints. These cracks widen and increase over time until the pavement has a checkerboard appearance.
The aging process also causes the pavement to become more brittle. The increased stiffness results in additional cracking from loaded vehicles. This load induced cracking from the brittleness of the asphalt concrete is very similar to fatigue cracking in appearance.
The major agent for deterioration of the asphalt concrete binder is oxygen, whose carrier is water. Water enters the pavement either from the surface or as water vapor from underneath.
TYPICAL PAVEMENT DEFECTS
StreetSaver® identifies eight different Asphalt Concrete distress types. These are:
1. Alligator Cracking (Fatigue)
2. Block Cracking
3. Distortions
4. Longitudinal and Transverse
Cracking
5. Patching and Utility Cut Patching
6. Rutting and Depression
7. Raveling
8. Weathering
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These defects are common to virtually the entire pavement as aging progresses.
For purposes of understanding the levels of these distresses, the condition level descriptions from the ASTM D6433 “Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys” are included herein:
Alligator Cracking (Fatigue)
Description:
Alligator or fatigue cracking is a series of interconnecting cracks caused by fatigue failure of the asphalt concrete surface under repeated traffic loading. Cracking begins at the bottom of the asphalt surface (or stabilized base) where tensile stress and strain are highest under wheel load. The cracks propagate to the surface initially as a series of parallel longitudinal cracks. After repeated traffic loading, the cracks connect, forming many sided, sharp-angled pieces that develop a pattern resembling chicken wire or the skin of an alligator. The pieces are generally less than 0.6 m (2 ft) on the longest side.
Alligator cracking occurs only in areas subjected to repeated traffic loading, such as wheel paths. Therefore, it would not occur over an entire area unless the entire area were subject to traffic loading (pattern-type cracking that occurs over an entire area not subjected to loading is called “block cracking,” which is not a load-associated distress).
Severity Levels:
L Fine, longitudinal hairline cracks running parallel to each other with no, or only a few interconnecting cracks. The cracks are not spalled.
M Further development of light alligator cracks into a pattern or network of cracks that may be lightly spalled.
H Network or pattern cracking has progressed so that the pieces are well defined and spalled at the edges, with some pieces rocking under vehicle traffic.
Image 1: Alligator Cracking
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Block Cracking
Description:
Block cracks are interconnected cracks that divide the pavement into approximately rectangular pieces. The blocks may range in size from approximately 0.3 by 0.3 m (1 by 1 ft) to 3 by 3 m (10 by 10 ft). Block cracking is caused mainly by shrinkage of the asphalt concrete and daily temperature cycling (which results in daily stress/strain cycling). It is not load-associated. Block cracking usually indicates that the asphalt has hardened significantly. Block cracking normally occurs over a large portion of the pavement area, but sometimes will occur only in non-traffic areas. This type of distress differs from alligator cracking in that alligator cracks form smaller, many-sided pieces with sharp angles. Also, unlike block cracks, alligator cracks are caused by repeated traffic loadings and therefore found only in traffic areas (i.e., wheel paths).
Severity Levels: (*See definitions of longitudinal transverse cracking.) L Blocks are defined by low-severity* cracks.
M Blocks are defined by medium-severity* cracks.
H Blocks are defined by high-severity* cracks.
Image 2: Block Cracking
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Distortions
Description:
Distortions are usually caused by corrugations, bumps, sags and shoving. They are localized abrupt upward or downward displacements in the pavement surface, a series of closely spaced ridges and valley or localized longitudinal displacements of the pavement surface. Distortions affect ride quality.
Severity Levels:
L Distortion produces vehicle vibrations, which are noticeable, but no reduction in speed is necessary for comfort or safety and/or individual distortions cause the vehicle to bounce slightly but create little discomfort.
M Distortion produces vehicle vibrations, which are significant, and some reduction in speed is necessary for safety and comfort.
H Distortion produces vehicle vibrations, which are so excessive that speed must be reduced considerably for safety and comfort.
Image 3: Distortions
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Longitudinal and Transverse Cracking (Non-PCC Slab Joint Reflective) Description:
Longitudinal cracks are parallel to the pavement’s centerline or laydown direction. They may be caused by:
1. A poorly constructed paving lane joint.
2. Shrinkage of the AC surface due to low temperature or hardening of the asphalt and/or daily temperature cycling.
3. A reflective crack caused by cracking beneath the surface course, including crack in PCC slabs.
4. Decreased support or thickness near the edge of the pavement.
Transverse cracks extend across the pavement at approximately right angles to the pavement centerline or direction of laydown. These may be caused by conditions (2) and (3) above. These types of cracks are not usually load-associated.
Severity Levels:
L One of the following conditions exists:
(1) Non-filled crack where the width is less than 10 mm (3/8 in.) or (2) filled crack of any width, where crack filler in satisfactory condition.
M One of the following conditions exists:
(1) non-filled crack width is greater than or equal to 10 mm and less than 75 mm (3/8 to 3 in.)
(2) non-filled crack is less than or equal to 75 mm (3 in.) surrounded by light and random cracking, or
(3) filled crack is of any width surrounded by light random cracking.
H One of the following conditions exists:
(1) any crack filled or non-filled surrounded by medium or high severity random cracking,
(2) non-filled crack greater than 75 mm (3 in.) or
(3) A crack of any width where approximately 100 mm (4 in.) of pavement around the crack is severely broken.
Image 4: Longitudinal and Transverse Cracking
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Patching and Utility Cut Patching
Description:
A patch is an area of pavement that has been replaced with new material to repair the existing pavement. A patch is considered a defect no matter how well it is performed (a patched area or adjacent area usually does not perform as well as an original pavement section). Generally, some roughness is associated with this distress.
Severity Levels:
L Patch is in good condition and satisfactory. Ride quality* is rated as low severity or better.
M Patch is moderately deteriorated and/or ride quality* is rated as medium severity.
H Patch is badly deteriorated and/or ride quality* is rated as high severity.
Needs replacement soon.
*Ride quality is defined in the severity levels of distortions.
Image 5: Patching and Utility Cut Patching
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Rutting and Depressions
Description:
A rut is a surface depression in the wheel paths. Pavement uplift may occur along the sides of the rut, but in many instances, ruts are noticeable only after a rainfall when the paths are filled with water. Rutting stems from a permanent deformation in any of the pavement layers or sub-grades, usually caused by consolidated or lateral movement of the materials due to traffic load. Significant rutting can lead to major structural failure of the pavement.
Depressions are localized areas where the pavement structure is lower than the surrounding area, but the transition is not abrupt enough to be considered a distortion.
They are often referred to as “bird baths”.
Severity Levels: (Average Rut or Depression Depth)
L 1/2" to less than 1” (13 to 25mm).
M 1” to less than 2” (25 to 50mm).
H equal to or greater than 2” (over 50mm).
Image 6: Rutting and Depressions