Agenda packet — Arroyo Grande City Council, March 14, 2023 (part 1 of 3)

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, March 14, 2023, 6:00 p.m.
*REVISED AGENDA SUMMARY
In person at:

Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:

Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

SOUTH COUNTY HISTORICAL SOCIETY

5. AGENDA REVIEW

5.a Closed Session Announcements
None.

5.b Ordinances read in title only
None.

6. SPECIAL PRESENTATIONS

6.a Introductions of New Firefighters - Cade Posner and Braden Jones (LIEBERMAN)

6.b City Manager Communications
(McDONALD)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

7. CITY COUNCIL REPORTS
None.

Reports are made during the Second Council Meeting each month.

8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of February 1 through February 15, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

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9.b Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:
1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of January 31, 2023, as required by Government Code Section 53646(b); 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.c *Consideration of 1) Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events and 2) a Declared Local Emergency for Subsequent Storm Events
(McDONALD)
Recommended Action:
1) Adopt a Resolution declaring a continued local emergency related to the January 2023 storm events and 2) a Declared Local Emergency for Subsequent Storm Events; and 3) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.d Approval of Minutes
(MATSON)
Recommended Action:

Approve the minutes of the Regular City Council Meetings of February 14, 2023 and February 28, 2023, as submitted, and approve the minutes of the Special City Council Meeting of March 2, 2023, as submitted.

9.e Consider Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
(ROBESON)
Recommended Action:
1) Receive and file an update of the emergency generator replacement project at the FCFA Station 1; 2) Adopt a Resolution determining that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050; and 3) Make findings that the continuation of the emergency action and the update of the Emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.)

9.f 2022 General Plan Annual Progress Report

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(PEDROTTI)
Recommended Action:
1) Review and accept the 2022 General Plan Annual Report (the “Annual Report” or “Report”) and direct staff to forward the Report to the Governor’s Office of Planning and Research and the Department of Housing and Community Development. 2) Find that the request is not a project as defined by the California Environmental Quality Act pursuant to State CEQA Guidelines section 15378(b)(5).

10. PUBLIC HEARINGS
None.

11. OLD BUSINESS
None.

12. NEW BUSINESS

12.a Consideration of General Fund Five-Year Financial Forecast (VALENTINE)
Recommended Action:

Consider and receive the updated Five-Year Financial Forecast Report.

12.b Discussion of a Draft Safe Parking Ordinance
(PEDROTTI)
Recommended Action:

Review staff’s proposed ordinance, receive public comment, and provide direction to staff.

12.c Halcyon Complete Streets Plan Update
(PEDROTTI)
Recommended Action:

Review the draft Halcyon Complete Streets Plan, receive public comment, and direct staff to solicit comment from stakeholders and community groups and schedule the item for Planning Commission and City Council hearings.

13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

14. CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8:

Property: 400 West Branch Street
Agency negotiators: Whitney McDonald, City Manager; Bill Robeson, Assistant City Manager/Public Works Director

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Negotiating parties: Dev Patel, on behalf of Kamla Hotels Under negotiation: Price and terms of payment

15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.

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Item 9.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: March 14, 2023
SUMMARY OF ACTION:

Review and ratify cash disbursements.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $1,069,528.21 fiscal impact that includes the following items:
 Accounts Payable Checks $644,612.18
 Payroll & Benefit Checks $424,916.03
RECOMMENDATION:
1) Ratify the attached listing of cash disbursements for the period of February 1 through February 15, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2022-23 budget.

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Item 9.a.

City Council
Consideration of Cash Disbursement Ratification
March 14, 2023

Page 2 ends

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. February 1 – February 15, 2023 – Accounts Payable Check Register

2. February 10, 2023 – Payroll and Benefit Check Registers

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CITY OF ARROYO GRANDE

CHECK LISTING
FEBRUARY 1 - FEBRUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 02/03/2023 296500 $ 750.00 11/22 WEBSITE STREAMING & ARCHIVING 010.4002.5303 AGP VIDEO, INC2 02/03/2023 296500 1,990.00 11/22 CABLECASTING 010.4002.5330 AGP VIDEO, INC3 02/03/2023 296501 175.00 FIRE HVAC -THERMOSTAT NOT WORKING 010.4213.5303 ALPINE REFRIGERATION4 02/03/2023 296502 1,053.66 HOLIDAY TREE LIGHTING SERVICE 010.0000.2054 AMAZON CAPITAL SERVICES5 02/03/2023 296502 (568.80) CREDIT FOR RETURNED ITEMS 010.0000.2054 AMAZON CAPITAL SERVICES6 02/03/2023 296503 22.96 BAN#9391033180 CITY HALL FAX 010.4145.5403 AT&T7 02/03/2023 296503 22.96 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T8 02/03/2023 296503 22.15 BAN#9391033180 CITY HALL FAX 010.4145.5403 AT&T9 02/03/2023 296504 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 JENNY BARLOW10 02/03/2023 296504 106.00 PARK RENTAL REFUND-ELM ST 010.0000.4354 JENNY BARLOW11 02/03/2023 296505 10.00 PD CAR WASHES - ADMIN 010.4201.5601 BOB'S EXPRESS WASH12 02/03/2023 296505 150.00 PD CAR WASHES - PATROL 010.4203.5601 BOB'S EXPRESS WASH13 02/03/2023 296505 10.00 PD CAR WASHES - SUPPORT SERVICES 010.4204.5601 BOB'S EXPRESS WASH14 02/03/2023 296506 340.23 PATROL SUPPLIES - ROUTING SLIPS 010.4203.5255 BOONE PRINTING & GRAPHICS INC15 02/03/2023 296507 77.58 B'FAST W/SANTA POSTERS 010.4424.5252 BURDINE PRINTING (DBA)16 02/03/2023 296507 45.31 VOLUNTEER MOVIE NIGHT INVITATIONS 010.4424.5252 BURDINE PRINTING (DBA)17 02/03/2023 296508 621.11 01/22-12/22 UST MAINT FEE RETURN 010.4305.5303 CA DEPT OF TAX & FEE ADMIN18 02/03/2023 296509 150.00 CPOA - 2023 CHIEF OF POLICE LDP 010.4201.5503 CA PEACE OFFICERS ASSN19 02/03/2023 296510 182.52 BATTERY FOR RESERVOIR #2 640.4712.5603 CARQUEST AUTO PARTS20 02/03/2023 296510 175.07 4608 - PARTS 010.4203.5601 CARQUEST AUTO PARTS21 02/03/2023 296511 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS22 02/03/2023 296512 400.00 REFUND WOMENS CLUB SECURITY DEPOSIT 010.0000.2206 CHRISTINA CORTES23 02/03/2023 296513 180.00 COSTCO BUSINESS MEMBERSHIP 010.4201.5503 COSTCO MEMBERSHIP24 02/03/2023 296514 1,210.00 CASH FOR GRASS REBATE: 1210 SQ 226.4306.5554 SUSAN DENIKE25 02/03/2023 296515 38.33 POISON OAK SCRUB, CAUTION TAPE 220.4303.5255 FARM SUPPLY CO26 02/03/2023 296515 119.25 STRAW WATTLE, WOOD STAKES 220.4303.5613 FARM SUPPLY CO27 02/03/2023 296516 290.27 PW - 44 TIRE REPLACEMENT 612.4610.5601 FIGUEROA'S TIRES28 02/03/2023 296517 1,733.75 191 TALLY HO DESIGN WORK 010.4301.5303 GARING TAYLOR & ASSOCIATES INC29 02/03/2023 296517 968.75 ONGOING SURVEY WORK 010.4301.5303 GARING TAYLOR & ASSOCIATES INC30 02/03/2023 296518 94.77 FLOWERS- MARTINS 010.4101.5504 GRAND BOUQUET31 02/03/2023 296519 29.10 STREETS TRAILER-HOOK AND LATCH 220.4303.5603 HEACOCK TRAILERS & TRUCK32 02/03/2023 296520 41.31 02/23 AETNA RESOURCES EAP-FCFA 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR33 02/03/2023 296520 165.24 02/23 AETNA RESOURCES EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR34 02/03/2023 296521 1,280.00 CASH FOR GRASS-1280 SQFT 226.4306.5554 ROBERT E HOWELLS35 02/03/2023 296522 81.36 FUEL 010.4203.5608 JB DEWAR, INC36 02/03/2023 296523 7,538.00 2023 MEMBERSHIP DUES 010.4145.5503 LEAGUE OF CALIFORNIA CITIES37 02/03/2023 296524 480.00 11/22 FACILITY USE-OCC ZUMBA & 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST38 02/03/2023 296524 93.75 11/22-FACILITY USAGE-PAULDING 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST

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CITY OF ARROYO GRANDE

CHECK LISTING
FEBRUARY 1 - FEBRUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name39 02/03/2023 296524 $ 22.50 CHILDREN IN MOTION THANKSGIVING CAMP 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST40 02/03/2023 296525 103.38 KILZ, FLEX SEAL 010.4213.5604 MINER'S ACE HARDWARE, INC41 02/03/2023 296525 19.74 C BATTERIES - SHOP 010.4213.5604 MINER'S ACE HARDWARE, INC42 02/03/2023 296525 1.02 FASTENERS 010.4420.5603 MINER'S ACE HARDWARE, INC43 02/03/2023 296525 (0.43) PUSH THRU ADAPTER RETURN, TOUCHFLOW ADAPTER 010.4420.5605 MINER'S ACE HARDWARE, INC44 02/03/2023 296525 27.99 CM WIDE MOUTH TL BAG 010.4420.5605 MINER'S ACE HARDWARE, INC45 02/03/2023 296525 51.70 (2) GARDEN SPRAYERS 220.4303.5613 MINER'S ACE HARDWARE, INC46 02/03/2023 296525 26.68 UTILITY KNIFE, BLADES 220.4303.5613 MINER'S ACE HARDWARE, INC47 02/03/2023 296525 144.34 GLOVES, LANDSCAPE PN, FILM POLY 220.4303.5613 MINER'S ACE HARDWARE, INC48 02/03/2023 296525 39.86 SPRAYPAINT, RECIP BLADES 220.4303.5613 MINER'S ACE HARDWARE, INC49 02/03/2023 296525 10.76 CAULK GUN 220.4303.5613 MINER'S ACE HARDWARE, INC50 02/03/2023 296525 55.90 DRILL BIT, TAPPER, FASTENERS, WASH 220.4303.5613 MINER'S ACE HARDWARE, INC51 02/03/2023 296525 6.45 PUSH THRU ADAPTER 220.4303.5613 MINER'S ACE HARDWARE, INC52 02/03/2023 296526 738.00 CASH FOR GRASS REBATE: 738 SQ. 226.4306.5554 J'MARIE MORA53 02/03/2023 296527 145.07 FRONT SEAT HOUSING FOR RI-14 640.4712.5601 MULLAHEY FORD54 02/03/2023 296528 1,114.00 TRAINING - REGISTRATION/TUITION 010.4203.5501 NATIONAL TRAINING CONCEPTS55 02/03/2023 296529 27.50 UNIFORM CLEANING - ADMINISTRATIVE 010.4201.5303 PARAMOUNT CLEANERS56 02/03/2023 296529 441.75 UNIFORM CLEANING - PATROL SERVICES 010.4203.5303 PARAMOUNT CLEANERS57 02/03/2023 296529 98.50 UNIFORM CLEANING - SUPPORT SERVICES 010.4204.5303 PARAMOUNT CLEANERS58 02/03/2023 296530 70.00 REFUND-QUILTING W/BOBBI 010.0000.4605 JONI PATTILLO59 02/03/2023 296531 200.00 12/22 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP60 02/03/2023 296532 567.57 11/28/22-02/27/23 POSTAGE MACHINE 010.4102.5602 PITNEY BOWES, INC61 02/03/2023 296533 39.00 REFUND-DUPLICATE PYMT 010.0000.4050 MIKE RATKAY62 02/03/2023 296534 2,501.27 DUMOR CAST BENCH FOR WILLIAMS 010.0000.2204 RECWEST OUTDOOR PRODUCTS INC63 02/03/2023 296535 2,386.92 AMMUNITION 010.4204.5255 SAN DIEGO POLICE EQUIPMENT CO64 02/03/2023 296536 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 DONNA SHAFFER 65 02/03/2023 296536 106.00 REFUND PARK RENTAL-STROTHER 010.0000.4354 DONNA SHAFFER66 02/03/2023 296537 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 MEGAN SHERRILL67 02/03/2023 296538 12.46 ZENPORT SERRATED SICKLE 220.4303.5613 SITEONE LANDSCAPE SUPPLY LLC68 02/03/2023 296539 57.00 PARKING CITATION REVENUE DISTR 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER 69 02/03/2023 296540 100.00 FILING FEE-NOTICE OF EXEMPTION 010.4002.5201 SLO COUNTY CLERK-RECORDER 70 02/03/2023 296541 46.56 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS71 02/03/2023 296541 89.34 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS72 02/03/2023 296541 330.09 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS73 02/03/2023 296541 144.96 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS74 02/03/2023 296542 1,500.00 SCCC LEADERSHIP IV CLASS TUITION 010.4120.5501 SOUTH COUNTY CHAMBERS 75 02/03/2023 296543 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JULIE SPENCE76 02/03/2023 296544 2,521.35 OTS GRANT LIDAR RADAR UNIT 010.4209.6201 STALKER RADAR

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CITY OF ARROYO GRANDE

CHECK LISTING
FEBRUARY 1 - FEBRUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name77 02/03/2023 296545 $ 100.65 SLOW CLOSING PUSH BUTTON CARTRIDGE 010.4213.5604 STREATOR PIPE & SUPPLY78 02/03/2023 296545 396.94 VAC BREAKER REPAIR KIT, FAUCET 010.4213.5604 STREATOR PIPE & SUPPLY79 02/03/2023 296546 60.00 T-2 RECERTIFICATION RENEWAL 010.4420.5255 SWRCB-DWOCP80 02/03/2023 296547 280.15 OBD - NEW CODE READER FOR CITY VEHICLE 010.4305.5273 TCA TOOLS INC81 02/03/2023 296547 280.15 OBD - NEW CODE READER FOR CITY VEHICLE 010.4305.5603 TCA TOOLS INC82 02/03/2023 296548 80.12 UNIFORMS - EQUIPMENT 010.4203.5272 TEMPLETON UNIFORMS83 02/03/2023 296548 347.84 UNIFORMS - NEW HIRE 010.4203.5272 TEMPLETON UNIFORMS84 02/03/2023 296549 1,066.61 LOF - SAFETY CHECK. REPLACE REAR BRAKES 010.4301.5601 TOM'S AUTO SERVICE85 02/03/2023 296549 113.04 P17 OIL CHANGE 010.4420.5601 TOM'S AUTO SERVICE86 02/03/2023 296549 1,411.21 PD-4613 MAINT & BRAKE REPAIR 010.4204.5601 TOM'S AUTO SERVICE87 02/03/2023 296550 122.84 TONER-CLERKS OFFICE 010.4002.5201 ULTREX BUSINESS PRODUCTS (DBA)88 02/03/2023 296550 81.95 12/22 COPY MACHINE MAINT AGREEMENT 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA)89 02/03/2023 296551 888.25 ACCT#208620661-00002 PD CELL PHONES 010.4201.5403 VERIZON WIRELESS90 02/03/2023 296552 564.59 COPY MACHINE LEASE PAYMENT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL91 02/03/2023 296553 7,817.28 02/23 DENTAL INSURANCE 011.0000.2110 DELTA DENTAL92 02/03/2023 296553 2,375.84 02/23 DENTAL INSURANCE: RETIREES 010.4099.5132 DELTA DENTAL93 02/03/2023 296554 6,190.32 HMO-UNITED HEALTH FIRE-MGMT 011.0000.2109 PERS - ACTIVE MED94 02/03/2023 296554 7,777.58 HMO UNITED HEALTHCARE-FIRE 011.0000.2109 PERS - ACTIVE MED95 02/03/2023 296554 11,830.84 PPO PERS GOLD - FIRE 011.0000.2109 PERS - ACTIVE MED96 02/03/2023 296554 4,668.08 PPO PERS PLATINUM - FIRE 011.0000.2109 PERS - ACTIVE MED97 02/03/2023 296554 1,809.42 PERS GOLD - FIRE MANAGEMENT 011.0000.2109 PERS - ACTIVE MED98 02/03/2023 296554 1,977.86 BLUE SHIELD TRIO HMO - SEIU 011.0000.2109 PERS - ACTIVE MED99 02/03/2023 296554 18,729.70 HMO UNITED HEALTHCARE-SEIU 011.0000.2109 PERS - ACTIVE MED100 02/03/2023 296554 7,301.42 HMO UNITED HEALTHCARE-POLICE 011.0000.2109 PERS - ACTIVE MED101 02/03/2023 296554 16,348.79 HMO-UNITED HEALTHCARE-MGMT 011.0000.2109 PERS - ACTIVE MED102 02/03/2023 296554 2,738.58 BLUE SHIELD TRIO HMO - POLICE 011.0000.2109 PERS - ACTIVE MED103 02/03/2023 296554 1,977.86 BLUE SHIELD TRIO HMO - MGMT 011.0000.2109 PERS - ACTIVE MED104 02/03/2023 296554 16,424.00 PPO PERS GOLD - SEIU 011.0000.2109 PERS - ACTIVE MED105 02/03/2023 296554 16,841.54 PPO PERS GOLD - POLICE 011.0000.2109 PERS - ACTIVE MED106 02/03/2023 296554 11,134.92 PPO PERS GOLD - MANAGEMENT 011.0000.2109 PERS - ACTIVE MED107 02/03/2023 296554 3,431.35 PORAC MED INSURANCE 011.0000.2109 PERS - ACTIVE MED108 02/03/2023 296554 2,431.32 HMO ANTHEM TRADITIONAL - SEIU 011.0000.2109 PERS - ACTIVE MED109 02/03/2023 296554 7,212.43 RETIREE HEALTH INSURANCE 010.4099.5136 PERS - ACTIVE MED110 02/03/2023 296554 765.96 RETIREE HEALTH INSURANCE 220.4303.5136 PERS - ACTIVE MED111 02/03/2023 296554 769.74 RETIREE HEALTH INSURANCE 010.0000.1111 PERS - ACTIVE MED112 02/03/2023 296554 106.52 ACTIVE HEALTH ADMIN FEE-FCFA 010.0000.1111 PERS - ACTIVE MED113 02/03/2023 296554 327.77 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED114 02/03/2023 296555 3,455.30 ACTIVE HEALTH INS-PT NONPERS 011.0000.2109 PERS - ACTIVE MED

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CITY OF ARROYO GRANDE

CHECK LISTING
FEBRUARY 1 - FEBRUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name115 02/03/2023 296555 $ 11.40 ACTIVE HEALTH ADMIN FEE-PT NONPERS 010.4145.5131 PERS - ACTIVE MED116 02/03/2023 296556 1,438.70 STANDARD LTD/STD INSURANCE 011.0000.2113 STANDARD INSURANCE CO117 02/03/2023 296556 23.50 STANDARD LIFE TAXABLE DEDUCT 011.0000.2113 STANDARD INSURANCE CO118 02/03/2023 296556 469.12 STANDARD INSURANCE COMPANY 011.0000.2113 STANDARD INSURANCE CO119 02/03/2023 296556 974.32 STANDARD INSURANCE COMPANY 011.0000.2113 STANDARD INSURANCE CO120 02/03/2023 296556 166.26 MISC ADJUSTMENTS 011.0000.2113 STANDARD INSURANCE CO121 02/03/2023 296557 58.13 EIN95-6000668 SOCIAL SECURITY 011.0000.2105 UNITED STATES TREASURY122 02/03/2023 296558 2,116.82 VISION CARE INSURANCE 011.0000.2119 VISION SERVICE PLAN123 02/03/2023 296558 635.35 VISION CARE PREMIUM-RETIREES 010.4099.5133 VISION SERVICE PLAN124 02/08/2023 296559 83.26 UB Refund Cst #00027366 640.0000.2301 GLORIA BARR125 02/08/2023 296560 41.08 UB Refund Cst #00028205 640.0000.2301 JACQUELINE GOTTWALD126 02/08/2023 296561 215.21 UB Refund Cst #00026205 640.0000.2301 ERROL & BRENDA LURIE127 02/08/2023 296562 12.86 UB Refund Cst #00027314 640.0000.2301 GAIL PERRY128 02/08/2023 296563 75.37 UB Refund Cst #00028462 640.0000.2301 MARISSA VANGUILDER129 02/08/2023 296564 426.19 UB Refund Cst #00006627 640.0000.2301 JENNIFER ZAMBO130 02/10/2023 296565 400.00 START CHANGE FOR SR SWEETHEART DANCE 010.0000.1033 PETTY CASH131 02/10/2023 296566 400.00 BALANCE DUE FOR PERFORMANCE-SR SWEETHEART 010.4424.5252 MICHAEL DIAS132 02/10/2023 296567 750.00 12/22 WEBSITE STREAMING & ARCHIVING 010.4002.5303 AGP VIDEO, INC133 02/10/2023 296567 4,215.00 12/22 CABLECASTING 010.4002.5330 AGP VIDEO, INC134 02/10/2023 296568 98.65 OFFICE SUPPLIES-ORGANIZERS 010.4001.5201 AMAZON CAPITAL SERVICES135 02/10/2023 296568 30.12 OFFICE SUPPLIES 010.4120.5201 AMAZON CAPITAL SERVICES136 02/10/2023 296568 211.76 TP 010.4213.5604 AMAZON CAPITAL SERVICES137 02/10/2023 296568 155.54 FLAG POLE LIGHT, SOLAR FLAG LIGHT 010.4213.5604 AMAZON CAPITAL SERVICES138 02/10/2023 296568 268.84 (4) ELKAY WATER FILTERS 010.4213.5604 AMAZON CAPITAL SERVICES139 02/10/2023 296568 1,751.59 PAPER TOWELS, SOAP, PENCILS 010.4213.5604 AMAZON CAPITAL SERVICES140 02/10/2023 296568 9.68 PRIMER BULB 010.4420.5603 AMAZON CAPITAL SERVICES141 02/10/2023 296568 29.64 BAYCO CORD REEL 010.4430.5605 AMAZON CAPITAL SERVICES142 02/10/2023 296568 140.40 COPY PAPER 220.4303.5201 AMAZON CAPITAL SERVICES143 02/10/2023 296568 6.35 PENS 220.4303.5201 AMAZON CAPITAL SERVICES144 02/10/2023 296568 376.60 NITRILE GLOVES 220.4303.5255 AMAZON CAPITAL SERVICES145 02/10/2023 296568 75.69 PYRAMEX RAIN GEAR 220.4303.5255 AMAZON CAPITAL SERVICES146 02/10/2023 296568 450.40 MULTIQUIP TRASH PUMP 220.4303.5273 AMAZON CAPITAL SERVICES147 02/10/2023 296568 16.30 HOMELITE PRIMER BULB 220.4303.5603 AMAZON CAPITAL SERVICES148 02/10/2023 296568 36.50 SYLVANIA BULBS 220.4303.5613 AMAZON CAPITAL SERVICES149 02/10/2023 296568 140.40 COPY PAPER 612.4610.5201 AMAZON CAPITAL SERVICES150 02/10/2023 296568 140.40 COPY PAPER 010.4307.5201 AMAZON CAPITAL SERVICES151 02/10/2023 296569 9.80 PARKS DEPT MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES152 02/10/2023 296570 115.00 01/23 VILLAGE WATERING, ELM ST 010.4420.5605 ARROYO GRANDE IN BLOOM INC

Page 11 of 361 ends

CITY OF ARROYO GRANDE

CHECK LISTING
FEBRUARY 1 - FEBRUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name153 02/10/2023 296571 $ 30.82 BAN#9391033183 010.4201.5403 AT&T154 02/10/2023 296571 247.02 BAN#9391033184 010.4201.5403 AT&T155 02/10/2023 296571 68.86 BAN#9391033187 010.4201.5403 AT&T156 02/10/2023 296572 130.48 02/23 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC157 02/10/2023 296573 145.00 D.O. INSPECTION PW FUEL ISLAND 010.4305.5303 B & T SVC STN CONTRACTORS, INC158 02/10/2023 296574 100.73 PW-16 OIL CHANGE 220.4303.5601 BACK ON THE ROAD AUTOMOBILE159 02/10/2023 296575 787.50 PURCHASING POLICY UPDATE 010.4120.5303 BAKER TILLY US LLP160 02/10/2023 296576 763.20 01/23 DOGGIE CLASSES 010.4424.5351 IRINA BEATTY161 02/10/2023 296577 500.00 JANITORIAL SERVICE FOR THE POLICE DEPART 010.4201.5615 BRENDLER JANITORIAL SERVICE162 02/10/2023 296577 1,585.00 JANITORIAL SERVICE FOR VARIOUS CITY BLDGS 010.4213.5615 BRENDLER JANITORIAL SERVICE163 02/10/2023 296578 103.00 PEST CONTROL: WOMENS CLUB 010.4213.5303 BREZDEN PEST CONTROL, INC164 02/10/2023 296578 144.00 PEST CONTROL: FCFA 010.4213.5303 BREZDEN PEST CONTROL, INC 165 02/10/2023 296579 82.46 VOLUNTEER MOVIE NIGHT SIGNS 010.4424.5252 BURDINE PRINTING (DBA)166 02/10/2023 296580 86.42 BRAKE CLEANER, CALIPER LUBE, ANTI SEIZE 010.4305.5601 CARQUEST AUTO PARTS167 02/10/2023 296580 23.77 GREASE COUPLER, SHOP TOWELS 010.4420.5603 CARQUEST AUTO PARTS168 02/10/2023 296580 39.61 10W30 OIL, GREASE COUPLER 010.4420.5603 CARQUEST AUTO PARTS169 02/10/2023 296580 26.17 AIR ACCESSORY KIT 7 PIECE 010.4420.5605 CARQUEST AUTO PARTS170 02/10/2023 296580 14.93 PW-21 BULB, GORILLA TAPE 010.4430.5605 CARQUEST AUTO PARTS171 02/10/2023 296580 0.38 EXCHANGE BULB 010.4430.5605 CARQUEST AUTO PARTS172 02/10/2023 296580 7.87 GOPHER MACHINE COMPRESSION SLEEVE 010.4430.5605 CARQUEST AUTO PARTS173 02/10/2023 296580 24.56 TOP TERMINAL, STARTER CABLE 220.4303.5601 CARQUEST AUTO PARTS174 02/10/2023 296580 22.37 PW38- WIPER BLADE 220.4303.5613 CARQUEST AUTO PARTS175 02/10/2023 296580 80.23 CLAMPS, COOLANT 220.4303.5613 CARQUEST AUTO PARTS176 02/10/2023 296580 32.55 PW-64 OIL FILTER 010.4307.5601 CARQUEST AUTO PARTS177 02/10/2023 296581 342.54 BOOTS-2 EMPLOYEES 220.4303.5148 CARR'S BOOTS & WESTERN178 02/10/2023 296582 65.00 01/23 JIUJITSU REIMBURSEMENT 010.4203.5501 JASON CASTILLO179 02/10/2023 296583 761.30 ACCT#8245100960211791 REC TV & VOICE 010.4145.5401 CHARTER COMMUNICATIONS180 02/10/2023 296583 122.10 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS181 02/10/2023 296583 736.80 ACCT#8245100960211288 PW VOICE 010.4145.5401 CHARTER COMMUNICATIONS182 02/10/2023 296583 327.16 ACCT#8245100960216667 WOMENS CLUB 010.4145.5401 CHARTER COMMUNICATIONS183 02/10/2023 296583 1,349.00 ACCT#8245100960301246 COUNCIL CHAMBER 211.4101.5330 CHARTER COMMUNICATIONS184 02/10/2023 296583 53.34 ACCT#8245100960221923 PW TV 010.4307.5303 CHARTER COMMUNICATIONS185 02/10/2023 296584 131.20 01/23 CLOGGING 010.4424.5351 KATHLEEN J CINOWALT186 02/10/2023 296585 6,077.00 JUNIPER J-CARE NEXT DAY SUPPORT RENEWAL 010.4140.5303 CIO SOLUTIONS LP187 02/10/2023 296585 5,643.00 01/23-01/24 MITEL SUPPORT (NO PHONES) 010.4140.5303 CIO SOLUTIONS LP188 02/10/2023 296585 4,768.00 02/23 IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP189 02/10/2023 296585 1,500.00 02/23 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP190 02/10/2023 296585 246.75 02/23 MICROSOFT 365 G3 GCC 010.4140.5303 CIO SOLUTIONS LP

Page 12 of 361 ends

CITY OF ARROYO GRANDE

CHECK LISTING
FEBRUARY 1 - FEBRUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name191 02/10/2023 296586 $ 57,060.00 PATROL FLEET REPLACEMENT & UPFITTING 010.4201.6301 COBAN TECHNOLOGIES INC192 02/10/2023 296586 4,042.02 SALES TAX 010.4201.6301 COBAN TECHNOLOGIES INC193 02/10/2023 296587 106.25 HOMELESS CAMP DEBRIS 220.4303.5307 COLD CANYON LANDFILL, INC194 02/10/2023 296588 660.22 REPAIR GOPHER MACHINE 010.4430.5603 CONTRACTORS MAINT.SERVICE195 02/10/2023 296589 414.40 01/23 SR FITNESS 010.4424.5351 GAYLE CUDDY196 02/10/2023 296590 1,100.00 POST PSYCH EVAL FOR NEW HIRES 010.4201.5315 CUESTA POLYGRAPH197 02/10/2023 296591 150.00 MEDIA RELATIONS TRAINING-POST 010.4204.5501 DAVID CULVER198 02/10/2023 296592 368.63 KYOCERA COPIER LEASE 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS199 02/10/2023 296593 4,010.56 2022 CONCRETE REPAIR PROJECT ( PW 2022-07) 350.5658.7501 EIKHOF DESIGN GROUP200 02/10/2023 296593 370.00 OAK PARK BLVD/ECR STORM DRAIN REPAIR 350.5795.7501 EIKHOF DESIGN GROUP201 02/10/2023 296594 1,000.00 REFUND WOMENS CLUB DEPOSIT 010.0000.2206 NATALY ESPINOZA202 02/10/2023 296595 1,476.83 IRRIGATION REPAIR- 2" FITTINGS 640.4712.5610 FAMCON PIPE AND SUPPLY INC203 02/10/2023 296596 58.69 SOTO-SLIP FIX, COUPLER 010.4430.5605 FARM SUPPLY CO204 02/10/2023 296597 1,131.23 RES#2 8" GATE VALVE 640.4712.5609 FERGUSON ENTERPRISES, INC205 02/10/2023 296597 20.27 METER COUPLING-ORMONDE SVC REP 640.4712.5610 FERGUSON ENTERPRISES, INC206 02/10/2023 296598 1,169.00 01/23 BRIDGE GAMES & CLASSES 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE207 02/10/2023 296599 133.78 02/23 SEWER REIMBURSEMENT DUE 612.0000.4751 CITY OF GROVER BEACH208 02/10/2023 296600 121.80 PW SEWER BILL 612.0000.4751 CITY OF GROVER BEACH209 02/10/2023 296601 1,462.12 10/22-12/22 CJIS SYSTEM ACCESS 010.4204.5606 GSA-INFORMATION TECH 210 02/10/2023 296602 251.28 (2) DEF DIESEL EXHAUST FLUID 220.4303.5601 JB DEWAR, INC211 02/10/2023 296603 2,228.20 12/22 PROF FEES HOTEL RFQ 010.0000.2563 KOSMONT & ASSOCIATES INC 212 02/10/2023 296603 3,424.20 11/22 PROF FEES HOTEL RFQ 010.0000.2563 KOSMONT & ASSOCIATES INC213 02/10/2023 296604 798.08 SHORETEL PHONE CHRS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC214 02/10/2023 296604 794.29 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC215 02/10/2023 296605 1,366.40 01/23 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI216 02/10/2023 296606 113.60 01/23 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON217 02/10/2023 296607 60.00 REFUND-WRITING FOR LIFE 010.0000.4605 LINDA NOUSIANEN218 02/10/2023 296608 30.32 OFFICE SUPPLIES 010.4120.5201 ODP BUSINESS SOLUTIONS LLC219 02/10/2023 296608 233.00 COPY PAPER 010.4102.5201 ODP BUSINESS SOLUTIONS LLC220 02/10/2023 296609 71.11 MAINT AGREEMENT-COPIER 010.4204.5602 OFFICE1221 02/10/2023 296610 16,742.90 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO222 02/10/2023 296611 119.95 02/23 WIFI SVC HUBNER SITE 010.4201.5403 PEAKWIFI LLC223 02/10/2023 296612 251.63 POSTAGE MACHINE LEASE 010.4204.5602 PITNEY BOWES, INC224 02/10/2023 296613 200.00 WASHING MACHINE REBATE 226.4306.5554 SHANNON PRATT225 02/10/2023 296614 484.37 01/23 GRACE LANE LANDSCAPE MAI 216.4460.5304 RAINSCAPE226 02/10/2023 296614 1,201.41 01/23 PARKSIDE LANDSCAPE MAINT 219.4460.5304 RAINSCAPE227 02/10/2023 296615 74.00 K9 OPERATIONAL MED TRAINING-GS 010.4203.5501 TIMOTHY RAMIREZ228 02/10/2023 296616 261.89 LESCO PRO HERBICIDE 010.4420.5274 SITEONE LANDSCAPE SUPPLY LLC

Page 13 of 361 ends

CITY OF ARROYO GRANDE

CHECK LISTING
FEBRUARY 1 - FEBRUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name229 02/10/2023 296616 $ 151.64 SOTO-COUPLING, ELBOW, NIPPLE 010.4430.5605 SITEONE LANDSCAPE SUPPLY LLC230 02/10/2023 296617 3,500.00 01/23 TBID ADMIN FEE 240.4150.5303 SOUTH COUNTY CHAMBERS231 02/10/2023 296618 204.32 DUMPSTERS -STROTHER 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC232 02/10/2023 296618 313.84 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC233 02/10/2023 296618 204.32 DUMPSTERS -RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 234 02/10/2023 296618 102.16 DUMPSTERS -PW RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC235 02/10/2023 296618 88.46 CITY HALL TRASH & RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC236 02/10/2023 296618 160.61 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 237 02/10/2023 296618 1,163.20 ROLL OFF DUMPSTERS -TALLY HO STORM RELATED 220.4303.5307 SOUTH COUNTY SANITARY SVC, INC238 02/10/2023 296619 99.45 (6) ASPHALT COLD PATCH 220.4303.5613 STATEWIDE SAFETY & SIGNS INC239 02/10/2023 296619 698.93 (46) BAGS ASPHALT COLD PATCH 220.4303.5613 STATEWIDE SAFETY & SIGNS INC240 02/10/2023 296620 34.10 SOTO-FAUCET CARTRIDGE ASSEMBLY 010.4430.5605 STREATOR PIPE & SUPPLY241 02/10/2023 296621 135.15 LEGAL AD-BLDG CODE ADOPTION 010.4002.5301 THE MCCLATCHY COMPANY LLC242 02/10/2023 296621 84.15 LEGAL AD-BLDG CODE ADOPTION ORDINANCE 010.4002.5301 THE MCCLATCHY COMPANY LLC243 02/10/2023 296621 94.35 LEGAL AD-PC PUBLIC HEARING NOTICE 010.4130.5301 THE MCCLATCHY COMPANY LLC244 02/10/2023 296622 920.82 PW-14 BRAKE REPLACEMENT SVC 640.4712.5601 TOM'S AUTO SERVICE245 02/10/2023 296623 809.74 (4) SQ POSTS & ANCHORS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS246 02/10/2023 296623 1,485.03 (10) STREET SIGNS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS247 02/10/2023 296625 128.18 01/23 KONICA COPIER OVERAGE 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA)248 02/10/2023 296626 395.45 PAYROLL FOR:W/E: 01/29 OFFICE ASSISTANT 612.4610.5303 UNITED STAFFING ASSOC.249 02/10/2023 296626 395.45 PAYROLL FOR:W/E: 01/29 OFFICE ASSISTANT 640.4710.5303 UNITED STAFFING ASSOC.250 02/10/2023 296626 395.45 PAYROLL FOR:W/E 02/05 OFFICE ASSISTANT 612.4610.5303 UNITED STAFFING ASSOC.251 02/10/2023 296626 395.45 PAYROLL FOR:W/E 02/05 OFFICE ASSISTANT 640.4710.5303 UNITED STAFFING ASSOC.252 02/10/2023 296627 177.60 01/22 ADULT ART & PUNCHCARDS 010.4424.5351 PEGGY VALKO253 02/10/2023 296628 11,091.50 12/22 TBID ONLINE MKTG 240.4150.5301 VERDIN MARKETING INK254 02/10/2023 296629 14,618.04 12/22 TMD ASSESSMENT REMITTANCE 761.0000.2007 VISIT SLO CAL255 02/10/2023 296629 (292.36) 12/22 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL256 02/10/2023 296630 16,666.31 PURCHASE OF DISPENSERS AND FUEL 350.5474.7001 WESTERN PUMP INC257 02/10/2023 296631 741.00 12/22 PROF LEGAL FEES-SM WATER 640.4710.5575 WHITE BRENNER LLP258 02/10/2023 296632 12,724.00 FEE STUDY SERVICES - USER, DEV IMPACT 010.4120.5303 WILLDAN FINANCIAL SERVICES259 02/10/2023 296633 1,440.00 12/22 SIGNAL MAINT- 12 INTERSECTIONS 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC260 02/10/2023 296633 60.00 OAK PARK & JAMES WAY 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC261 02/10/2023 296633 60.00 OAK PARK & EL CAMINO REAL 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC262 02/10/2023 296633 75.00 OAK PARK & W BRANCH 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC263 02/10/2023 296634 1,402.80 SOCCER & BASKETBALL WINTER BREAK 010.4424.5351 YOUTH EVOLUTION BASKETBALL264 02/10/2023 296634 1,420.30 SOCCER-FALL SESSION 3 010.4424.5351 YOUTH EVOLUTION BASKETBALL265 02/10/2023 296635 51,460.85 FEDERAL WITHHOLDING 011.0000.2104 CITY OF ARROYO GRANDE266 02/10/2023 296635 54,808.86 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE

Page 14 of 361 ends

CITY OF ARROYO GRANDE

CHECK LISTING
FEBRUARY 1 - FEBRUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name267 02/10/2023 296635 $ 13,557.58 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE268 02/10/2023 296636 19,935.00 STATE WITHHOLDING 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT269 02/10/2023 296636 2,201.10 CASDI 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT270 02/10/2023 296637 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT271 02/10/2023 296638 34,361.27 PERS RETIREMENT 011.0000.2106 PERS - RETIREMENT272 02/10/2023 296638 45,334.58 PERS RETIREMENT 011.0000.2106 PERS - RETIREMENT273 02/10/2023 296638 117.11 PERS BUYBACK - AFTER TAX 011.0000.2106 PERS - RETIREMENT274 02/10/2023 296638 1,082.51 PERS Employer Pick Up 011.0000.2106 PERS - RETIREMENT275 02/10/2023 296638 (0.04) ROUNDING DIFF 010.0000.4818 PERS - RETIREMENT276 02/10/2023 296639 1,625.26 PARS 011.0000.2107 US BANK OF CALIFORNIA277 02/15/2023 296640 4,682.69 03/23 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP278 02/15/2023 296640 358.87 03/23 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP279 02/15/2023 296640 602.12 03/23 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP $ 644,612.18

Page 15 of 361 ends

ATTACHMENT 2
.

General Fund 377,083.58 5101 Salaries Full time 257,281.35 Streets Fund 15,412.51 5101 Volunteer Employee Retirement - American Rescue Plan Act - 5102 Salaries Part-Time - PPT 5,842.21 Sewer Fund 9,758.55 5103 Salaries Part-Time - TPT 17,563.27 Water Fund 22,661.39 5105 Salaries OverTime 4,633.43
424,916.03 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,690.40
5108 Holiday Pay 5,854.16
5109 Sick Pay 2,523.03
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 1,739.04
Police 4,292.57 5114 Comp Pay 2,931.22
Public Works - Maintenance - 5115 Annual Leave Pay 11,073.09 Public Works - Enterprise 340.86 5116 Salaries - Police FTO 341.71 Recreation - Administration - 5121 PERS Retirement 32,556.62 Recreation - Special Events - 5122 Social Security 22,534.00 Children In Motion - 5123 PARS Retirement 313.27
5126 State Disability Ins. 1,053.01 4,633.43
5127 Deferred Compensation 741.66
5131 Health Insurance 49,756.15
5132 Dental Insurance 2,476.00
5133 Vision Insurance 802.54
5134 Life Insurance 392.58
5135 Long Term Disability 544.07
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 168.22
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,117.50
424,916.03
OVERTIME BY DEPARTMENT:

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
01/20/2023 - 02/02/2023
2/10/2023

BY FUND BY ACCOUNT

Page 16 of 361 ends

Item 9.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits DATE: March 14, 2023
SUMMARY OF ACTION:

Presentation of the City’s investment deposits as of January 31, 2023.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected.

RECOMMENDATION:
1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of January 31, 2023, as required by Government Code Section 53646(b); 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
BACKGROUND:

The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:

1. Type of investment.

2. Financial institution (bank, savings and loan, broker, etc).

3. Date of maturity.

4. Principal amount.

5. Rate of interest.

Page 17 of 361 ends

Item 9.b.

City Council
Consideration of Statement of Investment Deposits
March 14, 2023

Page 2 ends

6. Current market value for all securities having a maturity of more than 12 months.

7. Relationship of the monthly report to the annual statement of investment policy.

ANALYSIS OF ISSUES:

This report represents the City’s investments as of January 31, 2023. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of January 31, 2023, the investment portfolio was in compliance with all State laws and the City’s investment policy.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:

Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

DISADVANTAGES:

Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.

ENVIRONMENTAL REVIEW:

The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Portfolio Summary: January 31, 2023

Page 18 of 361 ends

ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
January 31, 2023
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 15,266,500.24 15,266,500.24 $ 2.425% 48.941% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 0.200% February 21, 2022 12 mos February 21, 2023 0.798% 1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 0.798% Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.792% Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.798% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.798% Mountain America Federal Credit Union 249,000.00 249,000.00 4.750% October 14, 2022 24 mos October 15, 2024 0.798% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.792% Wells Fargo Bank 249,000.00 249,000.00 4.600% October 28, 2022 24 mos October 28, 2024 0.798% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.792% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.792% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.786% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.789% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.798% Chief Financial Federal Credit Union 249,000.00 249,000.00 4.600% October 12, 2022 36 mos October 14, 2025 0.798% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.798% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.798% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.795% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.798% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.795% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.789% Total Certificates of Deposit 4,960,000.00 4,960,000.00 15.900% Agency Bonds
Federal Farm Credit Bank 2,500,000.00 2,439,745.00 1.600% November 1, 2019 48 mos November 1, 2023 8.014% Federal Farm Credit Bank 1,999,314.00 1,886,994.00 0.350% December 4, 2020 42 mos May 16, 2024 6.409% Federal Home Loan Bank 499,252.43 493,154.03 1.000% July 19, 2022 29 mos December 20, 2024 1.600% Federal Farm Credit Bank 998,431.00 923,871.00 0.430% March 17, 2021 48 mos March 3, 2025 3.201% Federal Natl Mortgage Assn 1,000,000.00 902,208.00 0.500% October 20, 2020 60 mos October 20, 2025 3.206% Federal Home Loan Bank 999,500.00 897,902.00 0.800% March 17, 2021 60 mos March 10, 2026 3.204% Federal Home Loan Bank 994,396.00 929,354.00 2.400% March 17, 2021 72 mos March 29, 2027 3.188% Federal Home Loan Bank 500,000.00 479,505.00 3.375% May 17, 2022 60 mos May 17, 2027 1.603% Total Agency Bonds 8,952,733.03 9,490,893.43 30.425%

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ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
January 31, 2023
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Municipal Bonds
California State GO Various Purp Bond 491,810.00 $ 478,360.00 $ 3.100% May 12, 2022 47 mos April 1, 2026 1.577% Total Municipal Bonds 478,360.00 491,810.00 1.577%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 902,148.00 1.100% December 6, 2021 53 mos May 31, 2026 3.157% Total Treasury Obligations 902,148.00 984,728.00 3.157% TOTAL INVESTMENTS $ 30,559,741.27 31,193,931.67 $ 100.000%

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Item 9.c.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Aleah Bergam, Management Analyst
SUBJECT: Consideration of 1) Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events and 2) a Declared Local Emergency for Subsequent Storm Events
DATE: March 14, 2023
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the January 2023 storm events.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the January 2023 storm events.

RECOMMENDATION:
1) Adopt a Resolution declaring a continued local emergency related to the January 2023 storm events and 2) a Declared Local Emergency for Subsequent Storm Events; and 3) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services, proclaimed a local emergency on January 18, 2023, regarding the severe January 2023 winter storms. The City Council ratified the proclamation at its regular meeting on January 24, 2023.

ANALYSIS OF ISSUES:

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Item 9.c.

City Council
Consideration of 1) Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events and 2) a Declared Local Emergency for Subsequent Storm Events
March 14, 2023

Page 2 ends

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local emergency related to the January 2023 storm events within the required 21-day time period since the ratification of the proclamation at its January 24, 2023 regular meeting.

This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C). Given the current state of emergency proclaimed by the Governor, and the Presidential Major Disaster Declaration declared on January 14, 2023 and Presidential Emergency Declaration declared on January 9, 2023, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration.

The County of San Luis Obispo issued a similar emergency declaration, which remains in effect. Federal, State and County emergency declarations associated with the January 2023 storm events, and resulting damage, continue to remain in effect. City staff continue to dedicate time towards responding to storm recovery efforts and continue to require support from County, State, and Federal emergency response resources to support these efforts.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring a continued local emergency related to the storm events; or

2. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the January 2023 severe winter storms and support the City’s efforts to obtain assistance from County, State, and federal emergency response resources to recover from the disaster.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item. Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:

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Item 9.c.

Page 3 ends

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. Revised Proposed Resolution

3.Proclamation of State of Emergency Relating to the March 2023 Storm Event

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF ARROYO GRANDE DECLARING A CONTINUED
LOCAL EMERGENCY RELATED TO THE JANUARY 2023

WINTER STORMS
WHEREAS, on January 18, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about 8:00 am on January 4, 2023, due to the storm events that began on December 27, 2022; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5259 at its regular meeting on January 24, 2023; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted a Resolution declaring a continued local emergency related to the January 2023 Storm events on February 14, 2023 and February 28, 2023; and
WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a Proclamation of a State of Emergency (“Governor’s Proclamation”) related to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, on January 8, 2023, the President of the United States declared that an emergency exists in the State of California relating to severe winter storms, flooding, landslides, and mudslides, and enabling public agencies in impacted counties that suffered damage or losses from the storms eligible to apply for federal disaster assistance; and
WHEREAS, on January 9, 2023, the County Administrative Officer of San Luis Obispo issued a Proclamation of Local Emergency relating to severe winter storms and a series of atmospheric river systems that struck San Luis Obispo County, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, adopting this Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential

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RESOLUTION NO.

PAGE 2
to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.); and WHEREAS, on January 17, 2023, the Department of Homeland Security amended the major disaster declaration issued in January 14, 2023 related to the January 2023 storm events to add San Luis Obispo County as an affected county, enabling Arroyo Grande residents who had damage or losses from the storms to apply for Federal Emergency Management Agency (FEMA) disaster assistance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that:

1. The recitals set forth herein are true, correct and incorporated by reference.

2. A local emergency is declared to continues to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor’s Proclamation of a State of Emergency on January 4, 2023; the President of the United States’ Declaration of a National Emergency on January 8, 2023; and related orders and directives.

On motion of Council Member___________, seconded by Council Member ________, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 14th day of March, 2023.

Page 25 of 361 ends

RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

ISAAC ROSEN, INTERIM CITY ATTORNEY

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ATTACHMENT 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE 1) DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE JANUARY 2023 WINTER
STORMS; 2) DECLARING A LOCAL EMERGENCY FOR

SUBSEQUENT STORM EVENTS
WHEREAS, on January 18, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about 8:00 am on January 4, 2023, due to the storm events that began on December 27, 2022; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5259 at its regular meeting on January 24, 2023; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted a Resolution declaring a continued local emergency related to the January 2023 Storm events on February 14, 2023 and February 28, 2023; and
WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a Proclamation of a State of Emergency (“Governor’s Proclamation”) related to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, on January 8, 2023, the President of the United States declared that an emergency exists in the State of California relating to severe winter storms, flooding, landslides, and mudslides, and enabling public agencies in impacted counties that suffered damage or losses from the storms eligible to apply for federal disaster assistance; and
WHEREAS, on January 9, 2023, the County Administrative Officer of San Luis Obispo issued a Proclamation of Local Emergency relating to severe winter storms and a series of atmospheric river systems that struck San Luis Obispo County, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, on January 17, 2023, the Department of Homeland Security amended the major disaster declaration issued in January 14, 2023 related to the January 2023 storm events to add San Luis Obispo County as an affected county, enabling Arroyo Grande

Page 27 of 361 ends

residents who had damage or losses from the storms to apply for Federal Emergency Management Agency (FEMA) disaster assistance; and
WHEREAS, on March 11, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about March 9, 2023, in response to the latest series of atmospheric river systems and the damage to the City due to the storm events that began on December 27, 2022; and WHEREAS, the City Manager’s March 11, 2023 proclamation followed a County of San Luis Obispo issued Proclamation of Local Emergency on March 10, 2023 for the entire County due to severe storms; and
WHEREAS, on March 10, 2023, President Biden approved a California Emergency Declaration beginning on March 9, 2023, ordering Federal assistance to supplement State, tribal and local response efforts; and
WHEREAS, pursuant to applicable authorities, the City Council must both: 1) declare a continued local emergency related to the January 2023 storm events; and 2) ratify and declare a local emergency for subsequent storm events following the City’s Manager’s March 11, 2023 proclamation related to the ongoing atmospheric rivers causing significant flooding of streets and homes in the City; and
WHEREAS, adopting this Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that:

1. The recitals set forth herein are true, correct and incorporated herein by reference.

2. A local emergency is declared to continues to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue in effect through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor’s Proclamation of a State of Emergency on January 4, 2023; the President of the United States’ Declaration of a National Emergency on January 8, 2023; and related orders and directives.

Page 28 of 361 ends

emergency, to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor’s Proclamation of a State of Emergency on January 4, 2023; the President of the United States’ approval of a California Emergency Declaration beginning March 9, 2023; the County of San Luis Obispo’s roclamation of a Local Emergency on March 10, 2023 ; and related orders and directives.

On motion of Council Member ____________________ , seconded by Council Member _______ , and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 14th day of March, 2023.

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CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

ISAAC ROSEN, INTERIM CITY ATTORNEY

Page 30 of 361 ends

A PROCLAMATION OF THE DIRECTOR OF EMERGENCY

SERVICES OF THE CITY OF ARROYO GRANDE,

CALIFORNIA, DECLARING THE EXISTENCE OF A LOCAL

EMERGENCY WITHIN THE CITY OF ARROYO GRANDE
(MARCH 2023 AND ONGOING STORM EVENTS BEGINNING
DECEMBER 27, 2022)
WHEREAS, Section 8.12.060 of the Arroyo Grande Municipal Code empowers the Director of Emergency Services/City Manager ("Director'') of the City of Arroyo Grande to proclaim the existence of a local emergency when the City is affected or likely to be affected by a public calamity and the Disaster Council/City Council ("City Council") is not in session; and WHEREAS, Government Code Section 8558 (c) defines such conditions to include flood, storm, sudden and severe energy shortage, or other conditions that are or are likely to be, beyond the control of the services, personnel, equipment and facilities of this City, requiring the combined forces of other political subdivisions to combat; and
WHEREAS, on January 4, 2023, the Governor of the State of California issued a Proclamation of a State of Emergency related to severe winter storms and a series of atmospheric river systems that struck California beginning on December 27, 2022, bringing high winds, substantial precipitation, and river, stream and urban flooding, the recitals and findings of which are referenced and incorporated herein as though set forth in full and are hereby adopted as the recitals and findings of the Emergency Services Director; and WHEREAS, on January 8, 2023, the President of the United States declared that an emergency exists in the State of California and ordered Federal assistance to supplement State, tribal, and local response efforts due to the emergency conditions resulting from successive and severe winter storms, flooding, and mudslides; and
WHEREAS, on January 9, 2023, the Emergency Services Director for the County of San Luis Obispo issued a Proclamation of a Local Emergency related to severe winter storms and a series of atmospheric river systems that struck California beginning on December 27, 2022, bringing high winds, substantial rainfall, significant flooding, falling debris, downed trees, and widespread power outages; and
WHEREAS, an additional atmospheric river system struck the Central Coast beginning on March 9, 2023, and, on March 10, 2023, the Emergency Services Director for the County of San Luis Obispo issued a Proclamation of a Local Emergency related to severe winter storms and a series of atmospheric river systems that struck California beginning on December 27, 2022, and have been ongoing since that date; and
WHEREAS, on March 10, 2023, President Biden approved a California Emergency Declaration beginning on March 9, 2023, ordering Federal assistance to supplement State, tribal and local response efforts related to the ongoing atmospheric river systems; and WHEREAS, the City of Arroyo Grande has been adversely impacted by the above referenced winter storms in a manner that threatens local infrastructure and public health and safety, and which exceeds the capacity of the City to address with its own personnel and resources; and WHEREAS, the City Manager, as Emergency Services Director of the City of Arroyo Grande, does hereby find and determine as follows:

ATTACHMENT 3

Page 31 of 361 ends

DECLARING THE EXISTENCE OF A LOCAL EMERGENCY
PAGE 2

1. That conditions of disaster or extreme peril to the safety of persons and/or property have arisen within the City of Arroyo Grande due to severe storms caused by a series of atmospheric river systems that have struck California since December 27, 2022, with the most recent atmospheric river system occurring March 9, 2023, bringing substantial rainfall, high winds, rising water levels along creeks within the City, and flooding of City streets and infrastructure, as well as damage to private property; and

2. That these conditions are expected to continue through the following week of March 13, 2023, bringing the potential for additional significant flooding, mudslides, strong wind gusts, debris, downed trees, and power outages throughout the City of Arroyo Grande; and

3. That such conditions, as a result of the ongoing atmospheric rivers, beginning December 27, 2022, are, or are likely to be, beyond the control of the services, personnel, equipment, and facilities of the City of Arroyo Grande; and

4. That the City Council of the City of Arroyo Grande is not in session and cannot be immediately called into session.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Director of Emergency Services of the City of Arroyo Grande that a local emergency exists throughout the City; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by State law, ordinances, resolutions and approved emergency plans of the City; and
IT IS FURTHER PROCLAIMED AND ORDERED that as soon as hereafter possible, this Proclamation be filed in the Office of the City Clerk of the City of Arroyo Grande and that widespread publicity and notice be given of this Proclamation; and IT IS FURTHER PROCLAIMED AND ORDERED and that said emergency shall be deemed to continue to exist for the next seven (7) days, and hereafter by ratification of the City Council, or until its termination by the City Council.

Dated: March 11, 2023 _____________________________
Whitney McDonald
Emergency Services Director
ATTEST:
_______________________________
Jessica Matson, City Clerk

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DECLARING THE EXISTENCE OF A LOCAL EMERGENCY
PAGE 3
IN WITNESS WHEREOF, I have hereunto set my hand affixed the Official seal of the City of Arroyo Grande, California on this 11th day of March, 2023 _____________________________
Jessica Matson
City Clerk

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MEMORANDUM
TO: CITY COUNCIL
FROM: Whitney McDonald, City Manager
Isaac Rosen, Interim City Attorney
SUBJECT: Supplemental Information
Agenda Item 9.c - Consideration of 1) Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events and 2) a Declared Local Emergency for Subsequent Storm Events
DATE: March 11, 2023
The day that the agenda was published for the March 14, 2023 City Council Meeting, a new atmospheric river storm event occurred within the City, causing significant flooding of streets and homes, including in the areas of Castillo Del Mar Avenue, Corbett Canyon Road, El Camino Real, Noyes Road, Tally Ho Road, and Valley Road. Storm related damage also occurred in and around Arroyo Grande Creek, Tally Ho Creek, and other creek systems within the City, with the accumulation of debris and damage to surrounding infrastructure and homes. The County of San Luis Obispo issued a Proclamation of Local Emergency on March 10, 2023, for the entire County due to severe storms caused by a series of atmospheric river systems that have struck California, with the most recent atmospheric river system beginning March 9, 2023, and bringing with it high winds and substantial rainfall. Also on March 10, 2023, President Biden approved a California Emergency Declaration beginning on March 9, 2023, ordering Federal assistance to supplement State, tribal and local response efforts.

In response to the latest series of atmospheric river systems and the damage to the City, on Saturday, March 11, 2023, the City Manager, acting in her capacity as Emergency Services Director for the city, proclaimed the existence of a local emergency within the City of Arroyo Grande pursuant to Section 8.12. 060 of the Arroyo Grande Municipal Code (Attachment 3). That proclamation is to be ratified by the City Council on March 14, 2023, consistent with Brown Act requirements and the City’s Municipal Code.

An additional atmospheric river is also expected to hit the Central Coast next week, March 13-15, 2023, which has the likelihood of creating similar and additional damage and flooding within the City. In order to facilitate the ability of the City and its residents and businesses to access federal and state funding to assist in the ongoing recovery efforts through these storms, it is recommended that the Resolution Declaring a Continued Local

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Emergency included in Agenda Item 9.c. be amended to include the current set of storms impacting Arroyo Grande. A proposed Revised Resolution is attached as Attachment 2.

Attachment 2 – Revised Proposed Resolution
Attachment 3 – Proclamation of State of Emergency Relating to the March 2023 Storm Event
cc: Assistant City Manager
Five Cities Fire Chief/Executive Officer
Chief of Police
City Attorney
City Clerk
City Website (or public review binder)

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ATTACHMENT 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE 1) DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE JANUARY 2023 WINTER
STORMS; 2) DECLARING A LOCAL EMERGENCY FOR

Page 36 of 361 ends

WHEREAS, on January 8, 2023, the President of the United States declared that an emergency exists in the State of California relating to severe winter storms, flooding, landslides, and mudslides, and enabling public agencies in impacted counties that suffered damage or losses from the storms eligible to apply for federal disaster assistance; and
WHEREAS, on January 9, 2023, the County Administrative Officer of San Luis Obispo issued a Proclamation of Local Emergency relating to severe winter storms and a series of atmospheric river systems that struck San Luis Obispo County, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, on January 17, 2023, the Department of Homeland Security amended the major disaster declaration issued in January 14, 2023 related to the January 2023 storm events to add San Luis Obispo County as an affected county, enabling Arroyo Grande residents who had damage or losses from the storms to apply for Federal Emergency Management Agency (FEMA) disaster assistance; and
WHEREAS, on March 11, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about March 9, 2023, in response to the latest series of atmospheric river systems and the damage to the City due to the storm events that began on December 27, 2022; and WHEREAS, the City Manager’s March 11, 2023 proclamation followed a County of San Luis Obispo issued Proclamation of Local Emergency on March 10, 2023 for the entire County due to severe storms; and
WHEREAS, on March 10, 2023, President Biden approved a California Emergency Declaration beginning on March 9, 2023, ordering Federal assistance to supplement State, tribal and local response efforts; and
WHEREAS, pursuant to applicable authorities, the City Council must both: 1) declare a continued local emergency related to the January 2023 storm events; and 2) ratify and declare a local emergency for subsequent storm events following the City’s Manager’s

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March 11, 2023 proclamation related to the ongoing atmospheric rivers causing significant flooding of streets and homes in the City; and
WHEREAS, adopting this Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that:

1. The recitals set forth herein are true, correct and incorporated herein by reference.

3. A local emergency is declared to exist throughout the City of Arroyo Grande resulting from subsequent storm events, and the City Council, by approval of this resolution, ratifies the City Manager’s March 11, 2023 proclamation, which is incorporated herein. The City Council ratification of a local emergency resulting from subsequent storm events will continue in effect through termination of this emergency, to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor’s Proclamation of a State of Emergency on January 4, 2023; the President of the United States’ approval of a California Emergency Declaration beginning March 9, 2023; the County of San Luis Obispo’s

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Proclamation of a Local Emergency on March 10, 2023 ; and related orders and directives.

On motion of Council Member ____________________ , seconded by Council Member ________, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 14th day of March, 2023.

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RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

ISAAC ROSEN, INTERIM CITY ATTORNEY

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A PROCLAMATION OF THE DIRECTOR OF EMERGENCY

SERVICES OF THE CITY OF ARROYO GRANDE,

CALIFORNIA, DECLARING THE EXISTENCE OF A LOCAL

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DECLARING THE EXISTENCE OF A LOCAL EMERGENCY
PAGE 2

4. That the City Council of the City of Arroyo Grande is not in session and cannot be immediately called into session.

Dated: March 11, 2023 _____________________________
Whitney McDonald
Emergency Services Director
ATTEST:
_______________________________
Jessica Matson, City Clerk

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Page 43 of 361 ends

1 Item 9.d.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
February 14, 2023, 6:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council
Member Guthrie, Council Member Secrest
Staff Present: City Clerk Jessica Matson, Interim City
Attorney Isaac Rosen, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Community
Development Director Brian Pedrotti,
Administrative Services Director Nicole
Valentine, Utilities Manager Shane Taylor,
Police Chief Michael T. Martinez
Due to ongoing COVID-19 concerns in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Mayor Ray Russom let the flag salute.

5. AGENDA REVIEW

5.a Closed Session Announcements
None.

5.b Ordinances read in title only
None.

Page 44 of 361 ends

2 Item 9.d.

6. SPECIAL PRESENTATIONS

6.a Honorary Proclamation Recognizing February 2023 as Teen Dating Violence Action and Prevention Month
Mayor Ray Russom read the Honorary Proclamation Recognizing February 2023 as "Teen Dating Violence Action and Prevention Month". Callie Tennock, Lumina Alliance, and Molly, Close to Home volunteer, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b Introductions and Oath of Office - Police Officers Christopher Bennett and Jesse Pierce Police Chief Martinez introduced Police Officers Christopher Bennett and Jesse Pierce, highlighted their educational and professional background, and facilitated the badge pinning ceremony. City Clerk Matson administered the Oath of Office.

Mayor Ray Russom invited public comment.

No public comments were received.

6.c San Luis Obispo Council of Governments Regional Transportation Plan Presentation Stephen Hanamaikai, SLOCOG, provided a presentation regarding the Regional Transportation Plan.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.d Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.e City Manager Communications
City Manager McDonald provided information regarding events happening in the City; and discussed upcoming items for Council consideration.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

7. CITY COUNCIL REPORTS
None.

8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. No public comments were received.

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3 Item 9.d.

9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.

Mayor Pro Tem Barneich declared a conflict of interest due to work performed for Mary Verdin and pulled Item 9.e. for separate consideration. Item 9.g. was pulled for questions.

Mayor Ray Russom invited public comment. Speaking from the public was Mary Verdin, and Kathy McCorry. No further public comments were received.

Moved by Mayor Pro Tem Barneich
Seconded by Council Member George
Approve Consent Agenda Items 9.a. through 9.i. with exception of 9.e., with the recommended courses of action.

AYES (5): Mayor Pro Tem Barneich, Council Member George, Council Member Secrest, Council Member Guthrie, and Mayor Ray Russom
Passed (5 to 0)

9.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of January 1 through January 15, 2023.

9.b Consideration of Statement of Investment Deposits
Received and filed the report listing investment deposits of the City of Arroyo Grande as of December 31, 2022, as required by Government Code Section 53646(b).

9.c Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative and Advisory Bodies Pursuant to Government Code Section 5
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF

REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF ARROYO GRANDE PURSUANT TO GOVERNMENT CODE SECTION 54953(e)".

9.d Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE JANUARY 2023 WINTER STORMS".

9.f Approval of Minutes
Approved the minutes of the Regular City Council Meeting of January 24, 2023, as submitted.

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4 Item 9.d.

9.g Consideration of Appointments to the Architectural Review Committee; Community Service Grant Program Committee; and Arroyo Grande Tourism Business Improvement District Advisory Board
1) Appointed Glenn Martin to the ARC; 2) Appointed Aileen Loe to the CSGPC; and 3) Appointed David Glass to the AGTBID Advisory Board.

9.h Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF ARROYO GRANDE DETERMINING A NEED TO CONTINUE WORK UNDER EMERGENCY CONTRACTS FOR THE FCFA STATION 1 EMERGENCY GENERATOR REPLACEMENT PROJECT".

9.i Consideration of Rejection of All Bids for the Retrofit of Swinging Bridge over Arroyo Grande Creek Project, PW 2021-06
Rejected all Bids on the Retrofit of Swinging Bridge over Arroyo Grande Creek Project (Project) and directed staff to begin the processes of compliance with Federal procedures and requirements set forth in the Local Assistance Procedures Manual on the Project.

9.e Consideration of an Extension of the Consultant Services Agreement with Verdin Marketing for Tourism Marketing Services for One Year
Mayor Pro Tem Barneich recused herself due to having performed interior design work for the owners of Verdin Marketing on their residence.

Moved by Council Member George
Seconded by Council Member Secrest
Approve and authorize the City Manager to extend the Consultant Services Agreement with Verdin Marketing for a period of one year, expiring on June 30, 2024.

AYES (4): Council Member George, Council Member Secrest, Council Member Guthrie, and Mayor Ray Russom
ABSENT (1): Mayor Pro Tem Barneich
Passed (4 to 0)

10. PUBLIC HEARINGS

10.a Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023
Planning Manager Perez presented the item and recommended that the Council adopt a Resolution approving projects to be funded with the City’s allocation of CDBG funds for the Year 2023.

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5 Item 9.d.

Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.

Moved by Council Member George
Seconded by Council Member Guthrie
Adopt a Resolution approving projects to be funded with the City’s allocation of CDBG funds for the Year 2023 as shown in Table 1.

AYES (5): Council Member George, Council Member Guthrie, Council Member Secrest, Mayor Pro Tem Barneich, and Mayor Ray Russom
Passed (5 to 0)

11. OLD BUSINESS

11.a Update and Discussion of a Proposal for the Comprehensive General Plan Update Community Development Director Pedrotti presented the report and recommended that the Council 1) Direct staff to return to the City Council with a consultant services agreement with Mintier Harnish to initiate the comprehensive General Plan Update, and 2) Direct staff to solicit proposals for a Diversity, Equity, Inclusion, and Justice (DEIJ) expert to implement the City’s DEIJ Policy and return to the City Council with a consultant contract for these services. Director Pedrotti and City Manager McDonald responded to Council questions.

Mayor Ray Russom invited public comment. No public comments were received.

Council discussion ensued regarding timing options for the General Plan Update and the consultant's proposal. Michael Gibbons, Minitier Harnish, responded to questions from Council.

Moved by Council Member George
Seconded by Council Member Secrest
1) Direct staff to return to the City Council with a consultant services agreement with Mintier Harnish to initiate the comprehensive General Plan Update to include the three-year scope of work and alternatives, the Climate Action Plan update, Comprehensive Development Code update, and Economic Development Tasks; and addition of potential funding sources; and 2) Direct staff to solicit proposals for a separate DEIJ expert.

AYES (4): Council Member George, Council Member Secrest, Mayor Pro Tem Barneich and Mayor Ray Russom
NOES (1): Council Member Guthrie
Passed (4 to 1)

12. NEW BUSINESS

12.a Consideration of a Resolution Suspending Penalties for Failure to Meet Required Water Use Reductions During the Current Stage 1 Water Shortage Emergency

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6 Item 9.d.

Mayor Ray Russom called for a brief break at 7:46 p.m. The Council reconvened at 7:51 p.m.

Administrative Services Director Valentine presented the report and recommended that the Council adopt a Resolution authorizing the City’s Administrative Services Director to suspend penalties imposed pursuant to the Stage 1 Water Shortage Emergency Declaration adopted on October 12, 2021, Resolution 5119, for failure to meet required water use reductions for February 2023 billing dates and all future billing dates until otherwise directed by the City Council. Director Valentine and Utilities Manager Taylor responded to questions from Council.

Mayor Ray Russom invited public comment. No public comments were received.

Mayor Ray Russom made a motion to adopt a Resolution authorizing the City’s Administrative Services Director to suspend penalties imposed for February billing dates and all future billing dates pursuant to the Stage 1 Water Shortage Emergency Declaration adopted on October 12, 2021, Resolution 5119, and to direct staff to include a discussion regarding potential future water shortage emergency declaration language.

The motion failed due to a lack of a second.

Council Member Guthrie made a motion to eliminate the penalties when the Stage 1 Water Shortage Emergency Declaration is rescinded, and to direct staff to bring back options in language that encourages continued water savings. Mayor Pro Tem Barneich seconded the motion with a request to direct staff to also bring back a discussion regarding water shortage triggers. Council Member Guthrie concurred.

Council Member George commented regarding the option of suspending penalties until April 2023 when staff brings back an item to consider rescinding the State 1 Water Shortage Emergency declaration. Council Member Guthrie did not concur due to concerns with starting and stopping penalties.

Moved by Council Member Guthrie
Seconded by Mayor Pro Tem Barneich
Direct staff to eliminate the penalties when the Stage 1 Water Shortage Emergency Declaration is rescinded; bring back options in language that encourages continued water savings; and bring back a discussion regarding water shortage triggers.

AYES (3): Council Member Guthrie, Mayor Pro Tem Barneich, and Council Member Secrest NOES (2): Council Member George and Mayor Ray Russom
Passed (3 to 2)

13. COUNCIL COMMUNICATIONS
Mayor Pro Tem Barneich commented on the Community Service Grant Application and welcomed Interim City Attorney Rosen.

Council Member George thanked Central Coast Follies for their assistance; and commented on the Clark Center performances of STEAMPunk Adventures in March.

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7 Item 9.d.

Council Member Secrest noted that there will be a youth section included in the Art in the Park event; and that Christopher Pruvell, lead prosecutor in the Kristin Smart case, appreciated the support from the Arroyo Grande community during the trial.

14. CLOSED SESSION
City Attorney Rosen announced that the Council will recess into closed session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1):

Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214.

Council adjourned to Closed Session at 8:39 p.m. A Closed Session report will be provided at the next Regular City Council meeting.

15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 9:45 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk

Page 50 of 361 ends

1 ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
February 28, 2023, 6:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council
Member Guthrie, Council Member Secrest
Staff Present: City Clerk Jessica Matson, Interim City
Attorney Isaac Rosen, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, Planning Manager Andrew Perez,
FCFA Chief Steve Lieberman, Police Chief
Michael Martinez, Commander Zak Ayala,
Commander Dave Culver
Due to ongoing COVID-19 concerns in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Mayor Ray Russom led the flag salute.

5. AGENDA REVIEW

5.a Closed Session Announcements
Regular Meeting of February 14, 2023
CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1):

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2 Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214.

Interim City Attorney Rosen announced that there was no reportable action.

5.b Ordinances read in title only
None.

6. SPECIAL PRESENTATIONS

6.a Honorary Proclamation Recognizing March as Women’s History Month Mayor Ray Russom read the Honorary Proclamation Recognizing March as Women’s History Month. Nan Fowler, South County Historical Society, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b Recognition of Outgoing Advisory Body Members
Mayor Ray Russom thanked outgoing Downtown Parking Advisory Board Members Mike Zimmerman, Chiasa Klapper, Jim Kelsey, and Architectural Review Committee Members Jon Couch and Warren Hoag for their service to the community.

Mayor Ray Russom presented a Mayor's Commendation to Warren Hoag for his 30 years of service on the Architectural Review Committee. Council Member George and Mayor Pro Tem Barneich commented on Mr. Hoag's service and thanked him.

Mayor Ray Russom invited public comment. No public comments were received.

6.c Central Coast Community Energy Special Presentation Judi Young, Central Coast Community Energy, provided a presentation regarding recent accomplishments and plans for 2023.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.d Update Regarding Countywide COVID-19 Efforts
City Manager McDonald noted that this item will no longer be on future agendas due to the termination of the local emergency.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.e City Manager Communications
City Manager McDonald provided information regarding the upcoming City Council goal-setting meeting; and discussed upcoming items for Council consideration.

Mayor Ray Russom invited public comment. No public comments were received.

Page 52 of 361 ends

3 No action was taken on this item.

7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.

7.a MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. Central Cost Blue Regional Recycled Water Authority Board

3. San Luis Obispo County Mayor's Meeting

4. South San Luis Obispo County Sanitation District (SSLOCSD)

5. Other

7.b MAYOR PRO TEM BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other

7.c COUNCIL MEMBER GEORGE:

1. Five Cities Fire Authority

2. Tourism Business Improvement District Advisory Board

3. Visit SLO CAL Advisory Board

4. Other

7.d COUNCIL MEMBER GUTHRIE:

1. Brisco/Halcyon Interchange Subcommittee

2. County Water Resources Advisory Committee (WRAC)

3. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

4. Integrated Waste Management Authority Board (IWMA)

5. REACH Economic Development Roundtable

6. Other

7.e COUNCIL MEMBER SECREST:

1. Air Pollution Control District (APCD)

2. Brisco/Halcyon Interchange Subcommittee

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4 3. South County Chambers of Commerce Arroyo Grande Business Meeting

4. South County Chambers of Commerce Governmental Affairs Committee

5. Other

8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Nan Fowler and Jeff Metcalf. No further comments were received.

9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Mayor Pro Tem Barneich
Seconded by Council Member Guthrie
Approve Consent Agenda Items 9.a. through 9.i., with the recommended courses of action.

AYES (5): Mayor Pro Tem Barneich, Council Member Guthrie, Council Member George, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)

9.a Consideration of Cash Disbursement Ratification
1) Ratified the listing of cash disbursements for the period of January 16 through January 31, 2023.
2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.b Consideration of Fiscal Year 2022-23 Second Quarter Status Report and Request to Approve Two Budget Adjustment Requests
Received, considered, and filed the FY 2022-23 Second Quarter Financial Status Report; and approve two Budget Adjustment Requests.

9.c Consideration of a Resolution Designating Authorized Agents for the City’s Application(s) for State and Federal Disaster Relief Funds 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DESIGNATING AUTHORIZED AGENTS FOR THE CITY’S

APPLICATION(S) FOR STATE AND FEDERAL DISASTER COST RECOVERY ASSISTANCE".
2) Made findings that adopting the Resolution Designating Authorized Agents for the City’s Application(s) for State and Federal Disaster Relief Funds is not a project subject to the

Page 54 of 361 ends

5 California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.d Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE JANUARY 2023 WINTER STORMS".
2) Made findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.e Consideration of Adoption of a Resolution Terminating the Local Emergency Related to the COVID-19 Pandemic
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE TERMINATING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC".
2) Made findings that the Resolution terminating a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.f Consider Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA Station 1; 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF ARROYO GRANDE DETERMINING A NEED TO CONTINUE WORK UNDER EMERGENCY CONTRACTS FOR THE FCFA STATION 1 EMERGENCY GENERATOR REPLACEMENT PROJECT"; and 3) Made findings that the continuation of the emergency action and the update of the Emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.)

9.g Consideration of Acceptance of the 2022 Pedestrian Crossing Improvements Project, PW 2021-08
1) Accepted the project improvements as constructed by G. Sosa Construction, Inc. in accordance with the plans and specifications for the 2022 Pedestrian Crossing improvement Project, PW 2021-08; 2) Directed staff to file a Notice of Completion; and 3) Authorized release

Page 55 of 361 ends

6 of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
2) Found the Project improvements and completion of the Project exempt from the California Environmental Quality Act, under the CEQA Class 3 exemption, for the new construction of small structures. (State CEQA Guidelines, § 15303.)

9.h Consideration of a Resolution Accepting Public Improvements for Parcel Map PM AG17- 0073; Location – 189 Brisco Road
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING PUBLIC IMPROVEMENTS FOR PARCEL MAP 17-0073, LOCATED AT 189 BRISCO ROAD BY EDWARD SHAPIRO".
2) Made a finding that the acceptance of public improvements for PM AG17-0073 is not a project under CEQA pursuant to State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378, because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment; or in the alternate, is exempt from CEQA on the basis that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3).)

9.i Monthly Water Supply and Demand Update
Received and filed the monthly Water Supply and Demand Update.

10. PUBLIC HEARINGS
None.

11. OLD BUSINESS
None.

12. NEW BUSINESS

12.a Receive an Update Regarding the Five Cities Fire Authority (FCFA) Wind-Down Process and Organizational Assessment
City Manager McDonald presented an update regarding the Five Cities Fire Authority (FCFA) wind-down process and organizational assessment. City Manager McDonald also shared questions for discussion from the Grover Beach City Council including "Should we continue to pursue a restructured fire services Joint Powers Agreement (JPA) with the City of Grover Beach as recommended in the study?"; "If so, should our restructured JPA provide service to Oceano in a contractual fee-for-service arrangement for a defined period of time?"; and "Do you have any other input or direction or inclusions or recommendations to be included in what the consultant is putting together?". City Manager McDonald commented that staff recommend taking the recommendations from the consultant and working with the City of Grover Beach to form a new JPA and noting the Oceano divestiture process will not be completed by June 30, 2023. City Manager McDonald and Interim City Attorney Rosen responded to questions from Council.

Page 56 of 361 ends

7 Rick Hayden, Larry Waterhouse, Bob Leland, and Andy Belknap, consultants with Baker Tilly, presented the analysis of the FCFA Fire Services. The consultants responded to questions from Council.

Mayor Ray Russom called for a brief break at 8:47 p.m. The Council reconvened at 8:56 p.m.

FCFA Chief Steve Lieberman read his statement into the record and responded to questions from Council.

Mayor Ray Russom invited public comment. Speaking from the public was Bruce Hensley, Barbara Harmon, No name provided, Craig Vanderzwaag, Steven Hensley, Jeff Lane, Matthew Chircop, and Tom Hugh. No further public comments were received.

Extensive Council discussion ensued.

Mayor Ray Russom invited additional public comment. No additional public comments were received.

Mayor Ray Russom disclosed ex-parte conversations with Local 4403.

Mayor Ray Russom led a straw poll regarding Grover Beach City Council's questions as follows:
- "Should we continue to pursue a restructured fire services Joint Powers Agreement (JPA) with the City of Grover Beach as recommended in the study?" Council Members George, Secrest, Mayor Pro Tem Barneich, and Mayor Ray Russom stated "yes;" Council Member Guthrie stated "no."
- "If so, should our restructured JPA provide service to Oceano in a contractual fee-for-service arrangement for a defined period of time?" Council Members Guthrie, George, Secrest, Mayor Pro Tem Barneich, and Mayor Ray Russon stated "yes."
- "Do you have any other input or direction or inclusions or recommendations to be included in what the consultant is putting together?" All Council Members provided comments in response to Baker Tilly's report including contract options for fire services, tax measures, the JPA Board makeup, and possibility of providing fire services to Oceano.

Council Member George disclosed ex-parte conversations with Local 4403.

At 10:52 p.m., Mayor Ray Russom stated that pursuant to Council policy, the Council must vote unanimously to continue the meeting past 11:00 p.m. Council Member Guthrie moved to continue the meeting to 11:30 p.m. Mayor Ray Russom seconded the motion, and the motion passed unanimously by voice vote.

No action was taken on this item.

12.b Discussion of a Draft Safe Parking Ordinance
Due to meeting time constraints, Mayor Pro Tem Barneich moved to continue Item 12.b. to a date uncertain.

Moved by Mayor Pro Tem Barneich
Seconded by Council Member Secrest
Move to continue the item to a date uncertain.

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8 AYES (5): Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, and Council Member Secrest
Passed (5 to 0)

13. COUNCIL COMMUNICATIONS
Council Member Guthrie commented on the success of the Meet the Machines event.

Mayor Pro Tem Barneich requested an update on the Short-term Rental consultant's work; and requested that the Council consider directing staff to agendize a discussion of the TBID Board. Council Member Guthrie concurred. The Council briefly discussed timing of the proposed item and directed the City Manager to discuss the item separately with Mayor Pro Tem Barneich and Council Member Guthrie.

Mayor Ray Russom announced that she will be absent from the April 11th City Council meeting.

14. CLOSED SESSION
Due to meeting time constraints, Mayor Pro Tem Barneich moved to continue Closed Session to a date uncertain.

Moved by Mayor Pro Tem Barneich
Seconded by Council Member Secrest
Move to continue the item to a date uncertain.

AYES (5): Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, and Council Member Secrest
Passed (5 to 0)

15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 11:25 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk

Page 58 of 361 ends

1 ACTION MINUTES

SPECIAL MEETING OF THE CITY COUNCIL
March 2, 2023, 5:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council
Member Guthrie, Council Member Secrest
Staff Present: City Clerk Jessica Matson, Interim City
Attorney Isaac Rosen, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, Recreation Services Director
Sheridan Bohlken, Police Chief Michael
Martinez, FCFA Chief Steve Lieberman,
Human Resources Officer Tashina Ureno,
Management Analyst Aleah Bergam, Utilities
Manager Shane Taylor
This meeting was held in an in-person/hybrid format.
_____________________________________________________________________

1. CALL TO ORDER
Mayor Pro Tem Barneich called the meeting to order at 5:05 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. FLAG SALUTE
Mayor Pro Tem Barneich led the flag salute.

Mayor Ray Russom joined the meeting at 5:09 p.m.

4. CITY COUNCIL GOAL SETTING WORKSHOP

4.a Fiscal Year 2023-25 Goal Setting Study Session

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2 City Manager McDonald presented the Fiscal Year (FY) 2023-25 Budget process and introduced facilitator, Sommer Kehrli, from the Centre for Organizational Excellence.

Sommer Kehrli introduced herself and facilitated a goal-setting workshop with City Council.

Management Analyst Bergam presented results from the online Community Priorities Survey and answered questions from Council.

City Manager McDonald invited public comment. Speaking from the public was Greg, and Jeff Lane. No further public comments were received.

Police Chief Martinez responded to comments regarding crime statistics in the city.

Ms. Kehrli presented the Council Prioritized Goals.

City Manager McDonald invited public comment. Speaking from the public were Greg, and Krista Jeffries. No further public comments were received.

Council took a brief break from 6:48 p.m. to 7:04 p.m.

Ms. Kehrli reviewed the Prioritized Goals Summary. Council discussed the 7 goals listed in the summary: 1. Funding: sales tax measure, new revenue sources, economic development; 2. Five Cities Fire Authority; 3. Address our current infrastructure needs; 4. General Plan; 5. Water Resilience; 6. Homeless/Housing; and 7. Staff resources/employee attraction and retention.

Council discussion ensued regarding the top funding focus.

Police Chief Martinez and FCFA Chief Lieberman responded to questions from Council regarding cannabis businesses.

City Manager McDonald explained the process and next steps which includes staff working to identify what work needs to start, continue, or stop based on the Council goals discussion; and staff will bring back a Council goals item as part of the FY 2023-25 Budget process for Council consideration and adoption.

No action was taken on this item.

5. ADJOURNMENT
There being no further business before the Council, Mayor Ray Russom adjourned the meeting at 7:41 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk

Page 60 of 361 ends

Item 9.e.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Steve Kahn, Interim City Engineer
SUBJECT: Consider Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
DATE: March 14, 2023
SUMMARY OF ACTION:

Adoption of the Resolution by the required four-fifths vote will allow for the continued accelerated replacement of the emergency generator at the Five Cities Fire Authority (FCFA) Station 1.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no additional fiscal impacts from adoption of this Resolution. The FY 2021-22 and FY 2022-23 Capital Improvement Program (CIP) budgets included $680,018 ($46,780 General Fund, $318,738 Sales Tax Funds, and $314,500 of California Nuclear Power Preparedness (NPP) Program funding) for the subject project. The engineer’s construction cost estimate for the project is currently $646,453. FCFA staff will seek to secure the NPP funding upon completion of the construction documents and associated engineer’s construction cost estimate. It is anticipated that NPP funding will cover approximately 50% or $323,277. Staff time will be necessary to coordinate construction activities with the contractor and special inspectors.

RECOMMENDATION:
1) Receive and file an update of the emergency generator replacement project at the FCFA Station 1; 2) Adopt a Resolution determining that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050; and 3) Make findings that the continuation of the emergency action and the update of the Emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located

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Item 9.e.

City Council
Consider Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09 March 14, 2023

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on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.)
BACKGROUND:

Public Contract Code (PCC) Section 22050 allows a public agency, in the case of an emergency, to repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without going through a formal bid process. At its regular meeting on September 13, 2022, the City Council adopted Resolution No. 5219 declaring an emergency and authorizing the accelerated replacement of the emergency generator at the FCFA Station 1 by eliminating the formal bid process.

PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated, and if it is determined that there is a need to continue the action, authorize continuation of the emergency action by a four-fifths vote. On September 27, October 11 and 25, November 22, December 13, 2022, January 10 and 24, and February 14 and 28, 2023 the Council adopted Resolution Nos 5225, 5231, 5239, 5243, 5250, 5253, 5262,5266, and 5271 respectively, determining a need to continue work under emergency contracts to replace the emergency generator at the FCFA Station 1.

ANALYSIS OF ISSUES:

Since the February 28, 2023 City Council meeting, the status of the project is as follows:
 On January 25, 2023, two bids were received on the FCFA Station 1 Emergency Generator Replacement Project. The bids were from Electricraft, Inc. for $462,357 and Thoma Electric for $561,889. These bids are below the engineers estimate of the Project costs and there are sufficient funds in the Project budget to move forward on the Project.
 Staff will be awarding the bid on the Project to Electricraft, Inc. The first order of work on the Project is to order the generator and other long lead time equipment.

When these are ordered the contractor will let us know the estimated delivery date, but the initial estimate is up to a year away. The next step after that is to complete the site work at Fire Station #1 and the wait for the generator to arrive for installation.

While a portable generator has been brought on site that allows for the opening of the apparatus bay doors and some lighting at the fire station, it does not provide power to the server room or the station alerting system, which are critical needs. Therefore, there

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Item 9.e.

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remains an imminent danger to public health and safety as this situation may cause delay of emergency 9-1-1 services during the event of a power outage. Because of this, staff recommends that the emergency action be continued.

As required by statute, staff will continue to bring a similar item to the Council on subsequent agendas with the necessary findings until the necessary emergency work has been completed or until the emergency action is terminated. Until this future item, staff will continue to work with the design consultant and selected contractor to complete the improvements on an accelerated basis.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file an update of the emergency generator replacement project at the FCFA Station 1; and adopt the proposed Resolution finding that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050;

2. Receive and file an update of the emergency generator replacement project at the FCFA Station 1; do not adopt the proposed Resolution; and direct staff to prepare a Resolution to terminate the need to continue work under emergency action; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will allow for the accelerated replacement of the emergency generator at the FCFA Station 1 which will ensure power during the event of a power outage thereby providing rapid response time in the event of an emergency situation.

DISADVANTAGES:

No disadvantages are identified at this time.

ENVIRONMENTAL REVIEW:

The continuation of the emergency action and the update of the emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.).

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

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Item 9.e.

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Attachment:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DETERMINING A NEED TO

CONTINUE WORK UNDER EMERGENCY CONTRACTS
FOR THE FCFA STATION 1 EMERGENCY GENERATOR

REPLACEMENT PROJECT
WHEREAS, on September 13, 2022, pursuant to Public Contract Code (PCC) Section 22050, the City Council deemed it was is in the public interest to immediately authorize the expenditure of City funds needed to safeguard the health, safety and welfare and to proceed immediately with the replacement of the emergency generator at the Five Cities Fire Authority (FCFA) Station 1; and
WHEREAS, On September 13, 2022, the City Council deemed the immediate replacement of the emergency generator was necessary in order to protect the public health, safety and welfare and would not permit a delay resulting from a competitive solicitation for bids and that prompt action, including authorization to expend all funds required for such replacement without competitive bidding, was necessary to respond to the emergency; and
WHEREAS, on September 13, 2022, the City Council adopted Resolution No. 5219 declaring an emergency and authorizing the City Manager to enter into any contract or agreement in order to immediately replace the emergency generator; and WHEREAS, PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated; and
WHEREAS, on September 27, 2022, the City Council adopted Resolution No. 5225 determining a need to continue work under emergency contracts to replace the emergency generator and has adopted a similar resolution at all subsequent regular City Council meetings; and
WHEREAS, the continuation of the emergency action and the update of the emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.); and

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RESOLUTION NO.

PAGE 2
WHEREAS, if it is determined that there is a need to continue the emergency action, PCC Section 22050 requires a four-fifths vote to authorize the continuation of the emergency action.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that the emergency declared by the City Council on September 13, 2022 regarding replacement of the generator at FCFA Station 1 shall be deemed to continue, that the action is necessary to respond to the emergency, and there is substantial evidence in the record the continued emergency will not permit a delay resulting from a competitive solicitation of bids.

BE IT FURTHER RESOLVED, that the recitals are incorporated herein and the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council.

On motion by Council Member _________, seconded by Council Member _______, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 14th day of March, 2023.

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RESOLUTION NO.

PAGE 3
___________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
___

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________

ISAAC ROSEN, INTERIM CITY ATTORNEY

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Item 9.f.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: 2022 General Plan Annual Progress Report
DATE: March 14, 2023
SUMMARY OF ACTION:

The General Plan Annual Report is an informational document identifying work completed in the previous year to implement the City’s General Plan. Once received and filed by the City Council, the Report is filed with the Governor’s Office of Planning and Research and the California Department of Housing and Community
Development.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

No financial impact is projected.

RECOMMENDATION:
1) Review and accept the 2022 General Plan Annual Report (the “Annual Report” or “Report”) and direct staff to forward the Report to the Governor’s Office of Planning and Research and the Department of Housing and Community Development. 2) Find that the request is not a project as defined by the California Environmental Quality Act pursuant to State CEQA Guidelines section 15378(b)(5).

BACKGROUND:

California Government Code Section 65400(a)(2) requires all cities to file a General Plan Annual Report with the Governor's Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). By statute, the annual report must include the following: (1) the status of the plan and progress in its implementation; (2) the progress in meeting regional housing needs and removing governmental constraints to housing for all income levels; and (3) the degree to which the General Plan complies with State Office of Planning and Research guidelines. The purpose of the Report is to monitor the City's implementation of the General Plan over time (calendar year 2022), to help identify statewide trends, document progress in meeting the City’s share of regional housing needs and inform local decision makers.

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Item 9.f.

City Council
2022 General Plan Annual Progress Report
March 14, 2023

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Prior to submittal to the state, the Annual Report must be presented to the City Council for review and acceptance. As a procedural matter, the Annual Report was brought to the Planning Commission for receipt and acceptance prior to the Council given the role of the Commission as one of the "keepers" of the General Plan.

The City's General Plan was adopted in October 2001. A number of activities have been undertaken that implement the goals and policies of the General Plan since that time, including the optional elements adopted by the City.

Planning Commission
The Annual Report was presented to the Planning Commission at its meeting on February 21, 2023. The Planning Commission recommended that the report be submitted to the City Council for final acceptance.

ANALYSIS OF ISSUES:

The Annual Report provides an overview of the activities completed or currently being undertaken during 2022 to implement or update the General Plan. No updates to any elements of the General Plan were completed during the 2022 calendar year; however, a comprehensive update of the General Plan was initiated. Staff held a study session with City Council on July 26, 2022, to discuss and clarify the scope of the Update. Council directed staff to prepare a Request for Proposals, which was published in November. The City received one proposal for services prior to the December 22, 2022 deadline. Council discussed the consultant’s qualifications and recommended scope of work on February 14, 2023, supporting the proposal and directing staff to execute a consultant contract to initiate the Update.

Meeting the housing goals established by the City’s Housing Element relies on the creation of accessory dwelling units (ADUs). Housing Element Program A.2-1 encourages ADU development through updates to the ADU ordinance and execution of the pre-approved ADU plan program. The City Council adopted updates to the City’s ADU Ordinance on September 27, 2022. The update brought the City’s ordinance into compliance with State law in an effort to streamline the creation of ADUs. Plans for the pre-designed ADU plan program, a regional effort with the cities of Atascadero, Grover Beach, and Morro Bay, are complete and are now available for public use.

The City’s Annual Report is formatted into two (2) sections:
 Section 1: Introduction, including the legal requirements of the Annual Report and status of the adopted Elements of the General Plan; and  Section 2: Summary of Activity for 2022.

Please note that the tables reporting housing data in Appendix A are derived from spreadsheets provided by the State, with limited formatting functionality. These digital spreadsheets will be submitted in their native file format, resolving blurry image issues.

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Item 9.f.

City Council
2022 General Plan Annual Progress Report
March 14, 2023

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ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Accept the 2022 General Plan Annual Report and direct staff to forward the Report to OPR and HCD; or

2. Do not accept the 2022 General Plan Annual Report at this time and provide direction to staff regarding modifications to the Report; or

3. Provide other direction to staff.

ADVANTAGES:

The City will be reporting data to the State in compliance with the California Government Code and the required April 1st deadline.

DISADVANTAGES:

None identified.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines section 15378(b)(5). The action is an administrative activity of the City that involves a report only to a State agency on progress regarding the General Plan implementation.

The report does not authorize any development or changes to land use. Thus, the project would not result in any direct or indirect changes to the environment, and consequently, this action is not a project within the meaning of CEQA.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. 2022 General Plan Annual Progress Report

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Arroyo Grande General Plan Annual Report - 2022 Page 1
ATTACHMENT 1
General Plan Annual Report
2022

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Arroyo Grande General Plan Annual Report - 2022 Page 2

CITY OF ARROYO GRANDE
City Council
Caren Ray Russom, Mayor
Kristen Barneich, Mayor Pro Tem
Lan George
Kate Secrest
Jim Guthrie
Planning Commission
Jamie Maraviglia, Vice Chair
Kevin Buchanan
Cathy Sackrison
Virginia Roof
Bruce Berlin
City Staff
Whitney McDonald, City Manager
Bill Robeson, Assistant City Manager
Brian Pedrotti, Community Development Director
Steve Kahn, Interim City Engineer
Mark Meyers, Contract Building Official
Andrew Perez, Planning Manager
Contact Information
City of Arroyo Grande
Community Development Department
300 E. Branch Street
Arroyo Grande, CA 93420
Phone: (805) 473-5420
Website
www.arroyogrande.org

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Arroyo Grande General Plan Annual Report - 2022 Page 3
Contents
Section 1 - Introduction .................................................................................................................. 4 A. Purpose of the Annual Report ................................................................................................ 4 B. Purpose of the General Plan ................................................................................................... 4 C. Status of the Adopted Elements of the City’s General Plan ................................................... 4 Land Use Element (Adopted October 2001)............................................................................... 7 Circulation Element (Adopted June 2021).................................................................................. 7 Housing Element (Adopted January 2021) ................................................................................. 7 Agriculture, Conservation, and Open Space Element (Adopted October 2001, Amended June 2007)............................................................................................................................................ 8 Safety Element (Adopted October 2001).................................................................................... 8 Noise Element (Adopted October 2001)..................................................................................... 8 Economic Development Element (Adopted October 2012)....................................................... 8 Parks and Recreation Element (Adopted October 2001)............................................................ 8 Section 2 – Summary of Activity – 2022 ......................................................................................... 9 Planning Commission .................................................................................................................. 9 Building and Life Safety Division ................................................................................................. 9 Planning Division ......................................................................................................................... 9 General Plan Policies and Programs.......................................................................................... 10 Appendix A – Housing Element Reporting Forms......................................................................... 11

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Arroyo Grande General Plan Annual Report - 2022 Page 4
Section 1 - Introduction
A. Purpose of the Annual Report
This report reviews the activities that took place to implement the Arroyo Grande General Plan between January 1, 2022 and December 31, 2022. This report fulfills the requirements of Section 65400 of the California Government Code, which requires the City to file an annual report addressing the status of the General Plan and progress made toward goals and objectives. This annual report provides a means to monitor the success of implementing the General Plan and determine if changes need to be made in the plan or its implementation programs. The City is required to file the annual report with the Office of Planning and Research (OPR), as well as to their legislative bodies. The legislative body for Arroyo Grande is the City Council.

B. Purpose of the General Plan
The General Plan is the foundational development policy document of the City of Arroyo Grande.

It defines the framework by which the physical, economic and human resources of the City are to be managed and utilized over time. The General Plan is available for public review at City Hall and on the City’s website.

The General Plan acts to clarify and articulate the intentions of the City with respect to the rights and expectations of the public, property owners, and prospective investors and business interests.

C. Status of the Adopted Elements of the City’s General Plan State law requires that the General Plan include seven elements. These mandatory elements must cover the following topics: Land Use, Circulation, Housing, Safety, Noise, Conservation, and Open Space. State law allows the City to adopt any additional general plan elements that the City deems necessary. The City has adopted the Parks and Recreation, Agriculture, and Economic Development Elements as optional elements, which have the same decision making weight as the mandatory elements. Additionally, the elements of the general plan may combine elements as it deems necessary. The City of Arroyo Grande General Plan combines Agriculture, Open Space, and Conservation elements into a single element. The following is a breakdown of the City’s General Plan:

Arroyo Grande
GP Elements
Required GP
Elements Examples of Topics Covered
Agriculture, Conservation
and Open Space Element
Agriculture
(Optional)
Define policy for the protection of significant
natural resources, providing the setting or
context for urban land use development and
incorporated City areas.

Conservation
Open Space
Fringe and Urban Area
Land Use Element
Land Use Provides for the types, density or intensity,
design and distribution of existing and potential
City areas.

Circulation/Transportation
Element
Circulation Identifies the street pattern and other
circulation infrastructure and transportation

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Arroyo Grande General Plan Annual Report - 2022 Page 5
Arroyo Grande
GP Elements
Required GP
Elements Examples of Topics Covered
systems needed to support the uses identified
Land Use Element.

Housing Element Housing Identifies and provides an analysis of existing and projected housing needs, an evaluation of
housing constraints, a statement of goals,
policies, quantifiable objectives and financial
resources, and scheduled programs for the
preservation, improvement, and development
of housing.

Safety Element Safety Provides for the protection of lives and property from the adverse effects of natural and mancaused hazards.

Noise Element Noise Identifies the sources and outlines policy to protect land uses against adverse noise levels
associated with necessary circulation and
related activity.

Economic Development
Element
Economic
Development
(Optional)
Defines the objectives, policies and proposals
for improved employment, business retention
and expansion, and fiscal growth of the
community.

Park and Recreation
Element
Parks and
Recreation
(Optional)
Outlines these public facilities and services
desired to support the City and area residents,
businesses, and visitors’ leisure-time activities.

The City’s General Plan was comprehensively updated in October 2001. The City’s last major revision to the General Plan was completed in January 2017, with the City’s approval of the East Cherry Avenue Specific Plan project. Updates to the Housing Element and Circulation Element occurred in 2021. The following is a list of updates to the General Plan since the document’s adoption:

Amendment No. Date Type Project
GPA 02-001 November 2003 Land Use Map Parkside Residences GPA 02-002 June 2003 Land Use Map Berry Gardens Subarea 2 GPA 03-001 April 2003 Land Use Map Village Core Extension GPA 03-002 September 2003 Land Use Map Agriculture Designations GPA 03-003 March 2004 AG/C/OS Conversion of Prime Ag
Land, Farmworker
Housing, and Ag
Conservation Easements
GPA 04-002 August 2004 Land Use Map Noyes Road Properties GPA 04-003 March 2005 Housing Element Housing Element Update

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Arroyo Grande General Plan Annual Report - 2022 Page 6
Amendment No. Date Type Project
GPA 06-001 August 2006 Land Use Map Castillo Del Mar
GPA 06-002 November 2006 Circ & Parks and
Rec Elements
Bike and Pedestrian Plan
GPA 06-003 November 2007 Land Use Map S. Elm Multi-Family Designation
GPA 06-004 February 2007 Land Use Map Sunset Drive
GPA 07-001 June 2007 AG/C/OS Creek Protection Policies
GPA 07-002 November 2007 Housing Element Affordable Housing Requirements
GPA 09-001 September 2009 Land Use Map 2009 Land Use Map Cleanup
GPA 09-001B October 2009 Land Use Map Pearwood Annexation GPA 11-002 October 2013 Housing Element 2007-15 Housing Element
GPA 12-002 July 2012 Circulation
Element
Bicycle and Trails Master
Plan
GPA 12-003 October 2012 Economic
Development
2012 Economic
Development Element
GPA 14-001 March 2014 Land Use Map Heights at Vista Del Mar Annexation
GPA 14-002 October 2015 Land Use Element Courtland/Grand GPA 14-003 March 2016 Housing Element 2014-19 Housing
Element
GPA 15-001 January 2017 AG/C/OS Creek
Map
Land Use Map
E. Cherry Avenue Specific
Plan
None of the City’s individual Elements were updated in 2022; however, the City began the process to comprehensively update the City’s General Plan. A Request for Proposals (RFP) was released in November 2022 to solicit a consultant to assist the City with the Update. Since the General Plan has not been updated since 2001, all elements are in need of an update, with the exception of the Housing Element, which was recently updated in accordance with State law. The RFP included the following components in the project scope:
1) Development and implementation of a well-defined, inclusive, and robust public outreach strategy, including policies that promote inclusive outreach to diverse communities contained in the City’s Diversity, Equity, Inclusion, and Justice Policy; 2) Comprehensive update of existing General Plan Elements (except Housing Element); 3) Creation of an Environmental Justice Element;
4) An update to the Climate Action Plan;
5) Development of objective design standards and an overlay district for the East Grand Avenue corridor; and
6) Development Code update

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Arroyo Grande General Plan Annual Report - 2022 Page 7
One Proposal for Services was submitted prior to the December 22, 2022 deadline. Council discussed the consultant’s qualifications and recommended scope of work on February 14, 2023, supporting the proposal and directing staff to execute a consultant contract to initiate the Update.

Land Use Element (Adopted October 2001)
No text amendments to the Land Use Element occurred in 2022.

Circulation Element (Adopted June 2021)
No text amendments to the Circulation Element occurred in 2022.

Housing Element (Adopted January 2021)
No text amendments to the Housing Element occurred in 2022.

Table 1 reflects the number of units that were entitled, permitted, and/or finaled in 2022. This is compared to the number of units permitted in 2021. With changes in reporting requirements for the State, future Annual Reports will have comparable data between the current and previous years:

Table 1: Entitled, Permitted, & Finaled Units – 2021 vs. 2022 Income Level Entitled Permitted Finaled
2021 2022 2021 2022 2021 2022
Very Low 0 0 0 0 0 0
Low 63 0 0 6 0 7
Moderate 0 5 0 7 0 7
Above
Moderate 5 13 14 4 25 4
Total 68 18 14 17 25 18
The year 2022 was the third year of the 6th cycle for purposes of reporting progress towards the Regional Housing Needs Allocation (RHNA). Table 2 reflects the number of units permitted during the first three years of the 6th cycle.

Table 2: 6th Cycle Regional Housing Needs Allocation
Income Level RHNA by Income Units Permitted 2020 – 2028 Very Low 170 0
Low 107 26
Moderate 124 7
Above Moderate 291 72
Total 692 105

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Arroyo Grande General Plan Annual Report - 2022 Page 8
Agriculture, Conservation, and Open Space Element (Adopted October 2001, Amended June 2007)
No text amendments to the Agriculture, Conservation, and Open Space Element occurred in 2022.

Safety Element (Adopted October 2001)
No text amendments to the Safety Element occurred in 2022.

Noise Element (Adopted October 2001)
No text amendments to the Noise Element occurred in 2022.

Economic Development Element (Adopted October 2012)
No text amendments to the Economic Development Element occurred in 2022.

Parks and Recreation Element (Adopted October 2001)
No text or map amendments to the Parks and Recreation Element occurred in 2022.

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Arroyo Grande General Plan Annual Report - 2022 Page 9
Section 2 – Summary of Activity – 2022
The City of Arroyo Grande policies and programs identified in the General Plan include tools already in place and used on a day-to-day basis in the City. Some of the various tools available to further the City’s goals and objectives include the City Council’s annual goals and priorities, Budget/Capital Improvement Program, Specific Plans and Master Plans of Development, Zoning and Subdivision Regulations, CDBG Funds, etc.

Planning Commission
The City of Arroyo Grande Planning Commission is designated as the "Planning Agency", as authorized by Section 65100 of the Government Code. The Commission has the discretionary and advisory responsibilities that are authorized by Chapters 2.18, 16.04, and 16.08 of the Arroyo Grande Municipal Code.

During 2022, the Planning Commission took action on the following:
• Three (3) Conditional Use Permits;
• Three (3) Time Extensions;
• Two (2) Lot Line Adjustments;
• Two (2) Appeals;
• One (1) Tentative Tract Map;
• One (1) Tentative Parcel Map; and
• Five (5) Development Code Amendments.

Building and Life Safety Division
The City’s Building and Life Safety Division reviews project plans, issues permits, and provides inspection services for compliance with California's building, fire, mechanical, electrical, plumbing, energy, and disabled access codes, as well as City ordinances.

In 2022, the Building Division received 708 building permit applications and issued 581 building permits. During the past year, City building inspectors made 2,923 construction and safetyrelated inspections associated with building permit activity. The Building Division finaled and completed 282 building permits in the same period.

Engineering Division
The City’s Engineering Division ensures all construction in the public right-of-way related to land development entitlements comply with adopted codes and engineering standards. Additionally, the Engineering Division, in partnership with the Public Works Department, is responsible for coordinating the implementation of the City’s Stormwater Management Program.

In 2022, the Engineering Division received 162 applications for encroachment permits, 9 grading permit applications, and 51 stormwater permit applications for a total of 222 permit applications received. Major work efforts include the Traffic Way Bridge rehabilitation and replacement project and the Halcyon Complete Streets Plan.

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Arroyo Grande General Plan Annual Report - 2022 Page 10 Planning Division
The Planning Division assists the community, the City Council, and the Planning Commission in preparing for the City's future growth and development, as well as reviews current development plans for consistency with local ordinances. The Planning Division administers the Development Code and deals with transportation, housing, community facilities, public safety, open space, design, and the use of land.

The Planning Division provides support staff to the Planning Commission, Architectural Review Committee, and Downtown Parking Advisory Board. Administrative functions include the scheduling of meetings, preparation of agendas, posting of hearing notices, and preparation of minutes.

The Planning Division provides land use analysis, environmental review as required under the California Environmental Quality Act, and prepares staff reports for the aforementioned Commissions and Committees, including the City Council. In 2022, the Planning Division received 151 applicationsfor various land use entitlements (permits), including, land divisions, Conditional Use Permits, Minor Use Permits, and Sign permits. In 2022, the Planning Division spent time working on a number of work items. These work items included:
• Adoption of ordinances updating the City’s Accessory Dwelling Unit Ordinance and Short Term Rental Ordinance;
• Adoption of an Ordinance to implement Senate Bill 9;
• Adoption of ordinances creating a Permanent Parklet Program, and allowing Tiny Homes on Wheels;
• Community Service Grant Program;
• Community Development Block Grant Program;
• Participation in a regional effort to develop a pre-designed accessory dwelling unit program; and
• Participation in the Regional Housing Action Team working group.

General Plan Policies and Programs
Community Development Department staff is currently working on a number of items specifically related to the General Plan, as referenced above. Prioritized work efforts for the General Plan include the Halcyon Road Complete Streets Plan, and the continuation of the comprehensive General Plan Update.

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Arroyo Grande General Plan Annual Report - 2022 Page 11 Appendix A – Housing Element Reporting Forms

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Arroyo Grande General Plan Annual Report - 2022 Page 12 Table A

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Arroyo Grande General Plan Annual Report - 2022 Page 13 Table A2 (Part 1)

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Arroyo Grande General Plan Annual Report - 2022 Page 14 Table A2 (Part 2)

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Arroyo Grande General Plan Annual Report - 2022 Page 15 Table A2 (Part 3)

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Arroyo Grande General Plan Annual Report - 2022 Page 16 Table A2 (Part 4)

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Arroyo Grande General Plan Annual Report - 2022 Page 17 Table A2 (Part 5)

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Arroyo Grande General Plan Annual Report - 2022 Page 18 Table B

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Arroyo Grande General Plan Annual Report - 2022 Page 19 Table D (Part 1)

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Arroyo Grande General Plan Annual Report - 2022 Page 20 Table D (Part 2)

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Arroyo Grande General Plan Annual Report - 2022 Page 21 Table D (Part 3)

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Arroyo Grande General Plan Annual Report - 2022 Page 22 Table D (Part 4)

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Arroyo Grande General Plan Annual Report - 2022 Page 23 Table D (Part 5)

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Arroyo Grande General Plan Annual Report - 2022 Page 24 Table D (Part 6)

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Arroyo Grande General Plan Annual Report - 2022 Page 25 Table D (Part 7)

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Arroyo Grande General Plan Annual Report - 2022 Page 26 Table D (Part 8)

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Arroyo Grande General Plan Annual Report - 2022 Page 27 Table D (Part 9)

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Arroyo Grande General Plan Annual Report - 2022 Page 28 Table H

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Arroyo Grande General Plan Annual Report - 2022 Page 29 Table I

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Arroyo Grande General Plan Annual Report - 2022 Page 30 Summary

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Item 12.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director Don Rhoads, Financial Consultant
SUBJECT: Consideration of General Fund Five-Year Financial Forecast DATE: March 14, 2023
SUMMARY OF ACTION:

Review and discuss the General Fund Five-Year financial forecast.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The forecast provides an analysis of the financial impact of revenue and expenditure changes in the current fiscal year and the following five years. Preparation of the forecast required several hours of staff time, with additional review and input provided by the City’s financial consultant, Don Rhoads.

RECOMMENDATION:

Consider and receive the updated Five-Year Financial Forecast Report.

BACKGROUND:

The General Fund is the City’s largest fund and is used to account for the revenues and expenditures that support most services commonly associated with local government, including police, fire, public works, community development, parks and recreation, and administration. The preparation of the Fiscal Year (FY) 2023-24 through FY 2027-28 FiveYear Financial Forecast Report (Forecast) is one of the first steps in the City’s budget process.

The City of Arroyo Grande’s Forecast is a long-range fiscal planning tool that will serve as the framework for the development of the upcoming FY 2023-24 and FY 2024-25 General Fund Biennial Budget. The Forecast will provide City Council, key stakeholders, and the public information about the City’s financial resources to facilitate discussion and decision-making regarding the upcoming General Fund budget.

The Forecast is a fiscally conservative, yet realistic, point-in-time estimate of the capacity of the General Fund to pay for both ongoing services and capital needs for the next five years. Because the General Fund is the City’s primary fund and is where most

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discretionary funds reside, this Forecast does not include other City funds such as the water, sewer, transportation, and park development funds. The Forecast takes into account cost inflation over its five-year timeline while also implementing a “Status Quo” approach to staffing and program levels by projecting costs into the future with no material changes.

ANALYSIS OF ISSUES:
5-Year Financial Forecast Overview
As depicted in Table 1 below, expenditures are expected to exceed revenues by $1.8 million in the current fiscal year (2022-23) due to a planned drawdown of reserves to support spending on streets, sidewalks, employee retention incentive program, and capital equipment. This expected deficit in FY 2022-23, however, is less than the originally planned reserve drawdown of $2.4 million. This is mainly due to better-than-expected projections for property, sales, and transient occupancy taxes in the current fiscal year while budgeted expenditures are largely on target.

Table 1 also shows that the City is expected to experience a budget deficit that reaches $716,000 by FY 2027-28 if no adjustments are made to expenditures and no new revenue sources are developed. This trajectory would reduce the General Fund reserve from the current 36% of expenditures to just over 25% by FY 2027-28, approaching the policy level minimum reserve of 20%.

As shown in Table 2 below, revenues in FY 2023-24 are projected to dip slightly from FY 2022-23 due in part to non-recurring grant revenues in the current year, in part to a mild economic slowdown in sales tax receipts anticipated by the City’s sales tax consultant (HdL), and in another part to the discontinuation of some recreation programs (before and after school childcare). According to HdL, Gross Domestic Product (GDP) is expected to increase only 0.8% in FY 2022-23, rising to a modest 2.5% in the following year. Though HdL does not project that a recession is an inevitable outcome in the near future, they do expect some economic pullback in the near term and do not write off the possibility of a deeper recession depending on choices made by state and national policymakers in the FY 2022-23
Adopted
FY 2022-23
Projection FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Beginning Fund Balance $7,999 $10,500 $8,662 $8,506 $8,356 $7,804 $7,173 Total Revenue 20,901 22,104 21,731 22,358 23,014 23,689 24,386 Total Expenditures 23,279 23,941 21,887 22,508 23,565 24,321 25,102 Surplus or (Deficit) (2,378) (1,838) (157) (150) (552) (631) (716) Ending Fund Balance $5,621 $8,662 $8,506 $8,356 $7,804 $7,173 $6,457 Fund Balance % 24.1% 36.2% 38.9% 37.1% 33.1% 29.5% 25.7% Table 1
(In thousands)
General Fund Financial Forecast

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months ahead. Most revenues after the current fiscal year are, therefore, expected to increase modestly each year as will be described in more detail later in this report.

FY 2021-22
Actual
FY 2022-23
Adopted
FY 2022-23
Projection FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28

REVENUE & OTHER SOURCES
Taxes
Property Tax $ 7,957 $ 8,013 $ 8,066 $ 8,329 $ 8,618 $ 8,917 $ 9,227 $ 9,547 Sales Tax 5,389 4,730 5,377 5,318 5,469 5,633 5,802 5,976 Transient Occupancy Tax 1,477 1,300 1,500 1,545 1,591 1,639 1,688 1,739 Franchise Fees 782 704 780 796 812 828 844 861
Licenses & Permits 531 529 529 540 551 562 573 584
Charges for Services
Community Development 411 354 354 361 368 375 383 391
Other Charges for Services 1,202 1,378 1,388 990 1,010 1,030 1,051 1,072 Other Revenue
Fines & Forfeitures 61 47 47 48 49 50 51 52
Use of Money 402 537 537 548 558 570 581 593
Intergovernmental 193 296 513 120 120 120 120 120
Transfers 2,993 3,013 3,013 3,137 3,213 3,291 3,370 3,452 Total Revenues $ 21,398 $ 20,901 $ 22,104 $ 21,731 $ 22,358 $ 23,014 $ 23,689 $ 24,386

5.8% -1.7% 2.9% 2.9% 2.9% 2.9%

EXPENDITURES & OTHER USES
Salary & Benefits
Salary & Taxes $ 6,783 $ 7,679 $ 7,736 $ 8,006 $ 8,286 $ 8,576 $ 8,876 $ 9,187 Flexible benefits 1,157 1,430 1,430 1,496 1,564 1,636 1,711 1,789 Workers' Compensation 558 626 626 676 731 789 852 920
Employee retention - 1,030 1,030 - - - - -
Pension Normal Cost 690 899 899 1,000 1,003 1,020 1,025 1,034 CalPERS Unfunded Liab 1,520 1,905 2,302 1,272 1,421 1,546 1,677 1,581 OPEB 143 235 235 235 235 235 235 235
Total Salary & Benefits 10,851 13,804 14,258 12,685 13,239 13,802 14,375 14,746 Services & Supplies
Contractual Services 1,776 2,465 2,490 2,275 2,320 2,366 2,414 2,462 Five Cities Fire Services 2,052 2,052 2,052 3,114 3,012 3,328 3,323 3,536 Liability Insurance 653 622 622 684 752 827 910 1,001
Utility Charges 445 526 526 536 547 558 569 581
Other Operating Expense 1,529 1,534 1,662 1,567 1,598 1,630 1,663 1,696 Total Service & Supplies 6,455 7,199 7,351 8,175 8,229 8,710 8,879 9,276 Debt Service 128 286 286 286 286 286 286 286
Transfers 1399 1,536 1,591 641 654 667 680 694
Capital Purchases 13 454 454 100 100 100 100 100
Total Expenditures $ 18,846 $ 23,279 $ 23,941 $ 21,887 $ 22,508 $ 23,565 $ 24,321 $ 25,102 General Fund (Shortfall)/Surplus $ 2,552 $ (2,378) $ (1,838) $ (157) $ (150) $ (552) $ (631) $ (716) Table 2
(In thousands)
Fiscal Year 2024-2028 Financial Forecast

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Table 2 above also shows that expenditures are expected to decline from the current fiscal year to the next, mostly due to the one-time nature of the employee retention incentive program and larger than normal expenditures related to streets, sidewalks, and capital equipment budgeted in FY 2022-23. Offsetting these expenditure decreases somewhat is an expected increase in the cost to provide fire services to our residents through the Five Cities Fire Authority. Unless otherwise noted, most expenditures are projected to increase modestly over time. More details on these projections are included later in this report.

General Fund Revenues
Property Tax
Property tax is the City’s largest revenue source, representing 36% of all General Fund revenues based on the FY 2022-23 Projected Budget. The primary component of property tax is derived from levying an ad valorem tax imposed on real property (land and permanently attached improvements) and tangible personal property (movable property).

Proposition 13 (1978) limits the real property tax rate to one dollar ($1) per hundred dollars ($100) of taxable value of all real property within the city limits. The amount of this tax is based on an annually determined assessed valuation calculated by the County Assessor’s Office.

Also included in property tax revenue is Property Tax in Lieu of Vehicle License Fees, which is the result of the state reducing Vehicle License Fees for cities from 2.0% to

0.65% and offsetting this loss with property tax. A third type of revenue also included in the property tax projection is the property transfer tax that is levied on the sale of real property.

Property tax assessments on all properties are limited to an increase of no more than

2.0% per year unless there is new construction or a property has a change in ownership.

When ownership changes or new construction is completed, the property is reassessed at market value and is added to the existing assessment. The City has generally, over time, experienced growth in home prices. However, due in part to rising mortgage rates, this growth has moderated recently to a median sale price of about $750,000 according to Realtor.com and Redfin.com. Given continued demand for homes and the relatively restricted supply in Arroyo Grande and surrounding communities, home prices are expected to continue to show growth.

Forecast
The following Table 2.1 shows FY 2021-22 actual revenues, the FY 2022-23 Adopted Budget and revised property tax revenue projection and a five-year Forecast for FY 2023- 24 through FY 2027-28. The FY 2022-23 and 2023-24 projections are based on recent estimates provided by the County Auditor-Controller’s Office. In the outyears of the Forecast, property tax revenue are projected to increase 3.5% annually, reflecting the combination of the 2% inflator added each year to assessed values along with increases

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resulting from the sale of existing properties at higher values than their current assessed valuations.

Chart 2.1 shows the projected growth in property tax over the next five years using the

3.5% inflator noted above. It is advantageous to the City to have property tax as its largest General Fund revenue source given its relative stability over time. While property taxes can decrease during certain periods, as occurred during the 2008-09 recession, in general, property taxes weather economic changes better than the more volatile revenues such as sales tax and TOT.

Chart 2.1
Property Tax Revenue Projection
Sales Tax
The City’s second largest revenue source is sales tax which represents 24% of General Fund revenues based on the FY 2022-23 Projected Budget. Sales tax revenue includes both taxes collected at the point of sale as well as taxes collected from online sales. The City receives the basic local Bradley-Burns rate of 1.0% of the total City’s sales tax rate of 7.75% based on point-of-sale transactions within the City. Additionally, a half percent (0.50%) of the total sales tax is also paid to the City and is attributed to the Local Sales Tax measure approved in 2006. The majority of the Local Sales Tax is utilized for Capital Improvement Projects. However, a portion of the Local Sales Tax collected is used to support public safety programs, including payments to the Five Cities Fire Authority and the costs of a Senior Police Officer.

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Forecast
Economic drivers of the City’s sales tax revenue are unemployment rates, consumer confidence, consumer spending, and business retention and development. The unemployment rate in the region including and surrounding Arroyo Grande was 2.4% in December 2022, as published by the U.S. Bureau of Labor Statistics. This is a positive sign as it is less than half the unemployment rate of 5.5% two years earlier in the middle of the COVID-19 pandemic and lower than the national unemployment rate of 3.5%.

Countering this good news, however, is a decline in the national index of consumer confidence, which measures consumers’ willingness to spend. This important measure declined for a second month in a row to 69.7% in February, which is more than 10 points below the confidence level that often signals a pending recession. Changes in consumer confidence, in part, account for the small decrease in sales tax revenues projected in FY 2023-24.

Table 2.2 shows HdL’s projected reduction in sales tax revenues of 0.2% in the current fiscal year and another 1.1% in FY 2023-24 due to the anticipated minor slowdown noted earlier. These projections reflect expected declines in categories like automobiles and transportation, fuel and service stations, and general consumer goods. The lower projections in these categories are the result of lower expected consumer demand in the short-term and, in the case of fuel, lower prices at the pump. In addition, the state and county pools sales tax category, which captures online sales, is projected to grow 14% this year, or $92,000, over the original Adopted Budget. Categories that are expected to increase modestly over the next year include building and construction, restaurants and hotels, and receipts from the county sales tax pool. This pool is made up primarily of transactions that occur online rather than point of sale in Arroyo Grande and used automobile sales purchased outside the City.

The economic Forecast for sales tax revenue in the outyears assumes a 3% growth rate, which is in line with recommendations of the City’s sales tax consultant. Chart 2.2 below shows this trend in graphical form.

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Chart 2.2
Sales Tax Revenue Projection
Transient Occupancy Tax (TOT)
TOT represents 7.0% of the General Fund revenues based on the FY 2022-23 Projected Budget. All lodging businesses (including vacation rentals, hotels, motels, bed and breakfasts, inns, etc.) must register for a City Business License and collect Transient Occupancy Tax (also called "bed tax" or "hotel tax") from their guests. A TOT tax is levied at 10 cents per dollar of taxable rent.

Forecast
The primary economic drivers of TOT revenues are lodging capacity, room rates, and occupancy. The following Table 2.3 shows that the original TOT projection of $1.3 million for FY 2022-23 underestimated the rebound from previous pandemic related lows. Based on final numbers from FY 2021-22 of $1.48 million, and after reviewing TOT receipts so far in FY 2022-23, this estimate has been revised to $1.5 million, or a modest 1.6% increase over the previous fiscal year.

The 5-year Forecast projects a modest but healthy increase of 3.0% year-over-year. The Forecast does not factor in any increase in the City’s current room capacity or the addition of new hotels within the City limits over the next five years. Nor does it factor in any efforts the City is making to increase TOT compliance with short-term rentals. Chart 2.3 provides a graphical representation of expected growth in TOT.

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Chart 2.3
Transient Occupancy Tax Revenue Projection
License and Permit
The License and permit category includes revenue associated with regulating certain activities within the City, such as permits for building, encroachment, electrical, police, and fire. License and permit revenue represents 2.4% of General Fund revenues based on the FY 2022-23 Projected Budget.

The following Table 2.4 reflects license and permit revenue as flat for FY 2022-23 Adopted Budget with an expected 2.0% increase each year in the Forecast thereafter.

Charges for Services
The City provides a variety of fee-based services that provide a benefit to an individual or group such as recreation programs, plan checking, and engineering inspections.

Together, these charges for services represent 8% of General Fund revenues, so are an important part of the budget.

Forecast
As shown in Table 2.5 below, revenue from charges for services are on track for FY 2022- 23 and did not change significantly from the original estimate. The 22.5% decrease in revenues projected for FY 2023-24 is due to the discontinuation of the before and after school childcare program in the Recreation Services Department, which is anticipated to be phased out by the City and provided, instead, by the YMCA in coordination with the Lucia Mar Unified School District. The corresponding Recreation Services Department

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expenditures will be reduced as well. The Forecast includes a 2.0% increase per year in the outyears compared to FY 2023-24.

General Fund Expenditures
Salaries and Taxes
Because municipalities are service entities, personnel costs are the largest category of expenditure, accounting for almost 60% of General Fund expenditures. The salaries and payroll taxes shown in Table 2.6 below represent all employee salaries (e.g. full-time, part-time, overtime, holiday, sick leave, etc.) and their associated payroll taxes. In addition to this, total personnel costs include employee benefits, workers’ compensation, and pension related expenses. These costs will be described later in this report.

The following Table 2.6 shows that Forecast includes a 3.5% inflator for the next five fiscal years based on current employee contracts and anticipated cost increases over the next few years.

Employee Benefits
The City offers benefits to all eligible employees under a qualified benefits program that includes medical, dental, vision and basic life insurance plans. These benefits vary by recognized employee organization, working hours, years of service, and other factors.

As shown in Table 2.7 below, the FY 2022-23 Adopted Budget included $1.4 million in flexible benefits, 85% of which is health insurance costs. The FY 2022-23 Projection for flexible benefits does not change from the Adopted Budget. The 23.6% jump from 2021- 22 to the current fiscal year is due to a 10% increase in the cost of health insurance in FY 2022-23 and the addition of three new positions. The Forecast projects an approximate

4.6% increase year-over-year based on an average increase of actual health insurance over the previous five years.

FY 2021-22
Actual
FY 2022-23
Adopted
FY 2022-23
Projection FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Growth Rate 7.4% 8.0% (22.5%) 2.0% 2.0% 2.0% 2.0%
Projection $1,612,715 $ 1,732,110 $ 1,742,110 $ 1,350,800 $ 1,377,800 $ 1,405,400 $ 1,433,500 $ 1,462,200 Community Development$ 410,821 $ 353,700 $ 353,700 $ 360,800 $ 368,000 $ 375,400 $ 382,900 $ 390,600 Recreation 827,286 822,610 822,610 412,900 421,200 429,600 438,200 447,000 Public Works/Other 374,608 555,800 565,800 577,100 588,600 600,400 612,400 624,600 Table 2.5
Other Charges for Services Five-Year Forecast

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Workers’ Compensation
The City is a member of the California Joint Powers Insurance Authority (CJPIA) which manages the City’s workers’ compensation program. The CJPIA is composed of more than 100 California public entities and is organized under a Joint Powers Agreement.

As is reflected in Table 2.8, the FY 2022-23 Projected Budget includes workers’ compensation costs of $626,300, which is 12.2% above the previous fiscal year. For FY 2022-23 and beyond the Forecast includes projected increases of 8.0% in workers’ compensation costs year-over-year based on the average actual increase of workers’ compensation costs over the previous five years moderated by the fact that the growth rate has slowed somewhat in the last two years.

CalPERS Unfunded Liability
All qualified employees are eligible to participate in the City’s Safety (Police) or Miscellaneous Employee Pension Plans. These two defined benefit plans are administered by the California Public Employees’ Retirement System (CalPERS). The unfunded portion of the pension liability is the gap between the amount of future benefits a pension fund is expected to pay out and the assets presently in the pension fund.

The City is required by CalPERS to make annual payments towards the unfunded liability portion of the City’s various retirement plans. The minimum amount the City is required to pay is calculated annually by CalPERS actuarial staff and invoiced to the City. The amount of the City’s unfunded liability is based on a number of factors including investment returns, payroll growth, benefit eligibility, and the longevity of retirees. In 2021 CalPERS lowered their investment earnings assumption from 7.0% to 6.8% to better reflect expected long-term earnings. This change has resulted in increases to the City’s unfunded liabilities in recent years.

The following Table 2.9 reflects a projection of the CalPERS unfunded liability payment the City will be required to pay through the period of this Forecast. The table reflects a significant decrease (44.7%) in the FY 2023-24 due to the fact that the current FY 2022-

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23 budget includes $982,000 as an estimated catch-up amount for unfunded liabilities of the Five Cities Fire Authority (FCFA) owed by the City. The FY 2022-23 Mid-Cycle Update included funding for a true-up payment to the FCFA totaling an estimated $550,000 ($50,000 per year for 10 years + $50,000 for FY 2022-23) for the City’s share of accrued actuarial liability for employees who worked for the City before the FCFA was formed. No new CalPERS plan was created for the FCFA and instead all FCFA employees have been covered under the City of Arroyo Grande’s CalPERS pension plans. As a result, the City’s CalPERS plans include liabilities for employees and retirees of the City and of FCFA.

Since the JPA was formed, FCFA has paid the full costs of the City’s Fire Safety CalPERS plans. The City will be required to pay back these amounts as part of the unwinding process contemplated in the Third Amendment to the JPA following the outcome of the OCSD’s 2022 ballot measure. The FCFA retained the actuarial firm Foster & Foster (formally Bartel & Associates) to calculate the actuarial accrued liability (AAL) for each person in the Fire Safety Classic tier, mirroring CalPERS actuarial valuation methods and assumptions. Foster & Foster has completed a detailed review of the past ten years to tally the City’s total amount owed, which is approximately $982,000. A budget adjustment for this increased amount will be included in the FY 2022-23 Third Quarter Financial Status Report in May 2023. It is anticipated that funding for this adjustment will come from fund balance.

An additional estimate of $100,000 is included in each year of the Forecast thereafter to fund the FCFA unfunded liability through the next five years. The estimates in this Forecast are provided by CalPERS and take into account the -6.1% investment return CaPERS experienced in FY 2021-22.

Services and Supplies
Non-personnel expenditures include contractual and professional services, insurance, utilities, and other operating expenditures. These non-personnel related costs make up 38% of all General Fund expenditures. In addition, the portion of fire services contracted through the Five Cities Fire Authority (FCFA) and paid for with General Funds currently represents another 9% of total expenditures. The remaining portion of the City’s FCFA costs are paid from Fund 218, the City’s Local Sales Tax, Measure O-06 fund.

Fire Services - Five Cities Fire Authority (FCFA)
The City’s fire service and emergency response is provided through a Joint Exercise of Powers Agreement (JPA) combining fire department resources with the City of Grover Beach and Oceano Community Services District. Under current contract with FCFA, the current budget includes just over $2 million for FCFA services as shown in Table 2.10.

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Local sales tax dollars in the amount of $645,000 in FY 2022-23 also contribute to pay for fire services but are not included as part of this General Fund analysis. An analysis funded by Arroyo Grande and Grover Beach is currently being completed to support the two cities’ future decisions regarding staffing levels and costs to each of the member agencies. Based on the preliminary report provided by the consultant to the City Council on February 28, 2023, indications are that the cost to Arroyo Grande to maintain fire services will increase substantially as shown in Table 2.10 below. It should be noted that the $3.1 million included in the Forecast for FY 2023-24 was based on the Baker Tilly Alternative Staffing plans Option A-4 from the PowerPoint presented at the February 28, 2023 City Council meeting (Attachment 1) and the amounts projected into the following years is a rough estimate at this point.

Contractual Services
The City budgeted $2.5 million for contractual and professional services in FY 2022-23.

This category includes services provided by independent contractors for services such as legal, auditing, labor negotiations, police dispatch, landscaping, and professional and technical consulting and studies.

Forecast
Table 2.11 above reflects a large 40% increase from FY 2021-22 actual expenditures to the budgeted amount in FY 2022-23. The increase in the FY 2022-23 budget over the $2.1 million in the FY 2021-22 budget was closer to 17% but some services expected to be encumbered that year were delayed and added to the FY 2022-23 budget. The increase in FY 2022-23, therefore, is largely due to several one-time contracts, such as services for a salary survey, a cost allocation, user fee, and development impact fee study, funding for the general plan update, consultant services in IT, and services related to new software products. Some of these projects were put on hold during the pandemic and are being completed now, which has temporarily inflated the budget for contractual services. These one-time items have been backed out of the forecast starting in FY 2023-

24. Expenditures for contractual services are expected to increase by 2% thereafter.

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Next Steps
The Five-Year Financial Forecast is part of a five step Budget Process as depicted in the timeline of the budget cycle below:

Steps 1 and 2:

Step 1 was completed through the Arroyo Grande Community Priorities Survey, which was published January 3rd and closed on February 20th. Results of the survey were presented to Council on March 2, 2023. Step 2 was completed on March 2, 2023, during the FY 2023-25 Goal Setting Study Session. The set of priorities developed during the study session will be used by staff to create work plans and a proposed biennial budget.

Step 3 includes:
 March 2023 – Financial Forecast
o This report is the presentation to Council of the 5-year financial forecast with budget assumptions, challenges, goals, and strategies.

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 Spring 2023 – Staff Develop Work Plans
o Staff will finalize operating and Capital Improvement Plan (CIP) preliminary budgets that reflect the established major City goals and the financial forecast.
 May 2023 – Review of CIP
o Staff will present a proposed 5-year CIP for review and input from the City Council, and by the Planning Commission for determination of consistency with the General Plan.

Step 4 includes:

The proposed operating budgets, work plans, and CIP will be incorporated into a proposed FY 2023-25 Biennial Budget for discussion and consideration by Council in June 2023.

Step 5:

Adoption of the FY 2023-25 Biennial Budget will occur by the end of June 2023. Once Council approves the FY 2023-25 Biennial budget, FY 2023-24 funds will be appropriated on July 1, 2023.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Consider and receive the General Fund Five-Year Fiscal Forecast; or

2. Provide other direction to staff.

ADVANTAGES:

Receiving the Five-Year Financial Forecast Report will assist in informed discussions between the community, City Council, and staff about budgetary priorities as the City develops the upcoming FY 2023-25 Biennial Budget. In future budget cycles, this Report will be provided prior to the City Council’s goal setting process.

DISADVANTAGES:

There are no disadvantages in relation to the recommended action.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. February 28, 2023 Staff Report and Final Presentation

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ATTACHMENT 1
Attachment 1 is available as a link: February 28, 2023 Staff Report and Final Presentation

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Item 12.b.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Discussion of a Draft Safe Parking Ordinance
DATE: March 14, 2023
SUMMARY OF ACTION:

The purpose of this study session is to provide the City Council an opportunity to review and provide further direction regarding a potential ordinance that would allow Safe Parking sites for the unhoused under certain circumstances on Public Facility zoned property, and any paved lot within the Industrial Mixed Use zone.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Development of the ordinance requires staff time to review the ordinance internally and with stakeholders, prepare staff reports, and present the ordinance to Council. The ordinance does not commit any City funding to support safe parking sites.

RECOMMENDATION:

Review staff’s proposed ordinance, receive public comment, and provide direction to staff.

BACKGROUND:

Rising costs of living and lack of affordable housing units have contributed to housing instability throughout the State. In response, cities, counties, non-profit organizations, and faith-based organizations have sought to establish safe parking sites to provide a level of security and stability for those living in their vehicles. The needs of individuals living in their vehicles are different from the chronically unhoused in that they face unique legal, social, and economic challenges. Safe parking programs aim to meet the basic needs of security and hygiene for those living in their vehicles while also mitigating potential impacts to surrounding neighborhoods.

On two occasions, City staff met with a group of faith leaders from the community and homeless advocates that had expressed interest in hosting safe parking sites. The safe parking model described by the participating members of the faith community consisted of providing a limited number of spaces in parking lots at existing church properties for

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use by individuals living out of their vehicles to park overnight. Those lots would be monitored by volunteers and church resources would be used to cover expenses and provide essentials for those staying at the site. Safe parking sites are not well defined as a land use by the Municipal Code, so initially staff considered a safe parking program to be an expansion of the existing church use, and therefore, warranted an amendment of the church’s conditional use permit to establish a permanent safe parking site. The faith leaders expressed that an amendment to the CUP was too onerous for the churches and would deter organizations from establishing these programs. At the same time, there are health and safety standards that need to be regulated for the well-being of safe parking operators, guests, and neighbors that apply uniformly to qualifying properties, however the City Council sets that eligibility. As a result of those discussions with community stakeholders, staff developed the attached draft ordinance for Council consideration and comment. It provides for a safe parking permit approval process, that addresses City’s health and safety concerns while ensuring those standards do not make these kinds of programs too difficult to operate. It is meant to provide a starting point in advance of staff initiating the formal ordinance approval process.

On September 18, 2020, Temporary Use Permit 20-024 was approved for the establishment of a temporary safe parking program at St. John’s Lutheran Church located at 959 Valley Road. The permit authorized four (4) parking spaces in the church’s parking lot for this program. St. John’s provided portable restrooms, a handwashing station, trash receptacles, and fire extinguisher for use of its guests. Involvement in active case management with the 5Cities Homeless Coalition was a condition of entry into the site. In its application, St. John’s committed to monitor the site for at least the first 30 days to verify the program was operating as intended. The initial approval authorized the program to operate for six (6) months. At the end of that time period, staff had not received any complaints about the use, therefore, staff approved a six (6) month extension to the program. Again, no complaints were received during the final six (6) months.

Various local cities and the County of San Luis Obispo (County) have identified areas for safe parking with mixed success. The City of San Luis Obispo operates a 20-space safe parking site in the Railroad District that provides toilets and handwashing stations. On February 27, 2023, the County announced the intended phasing out of a large safe parking site on Kansas/Oklahoma Avenue that had opened in August 2021 with approximately 70-80 users, acknowledging the program failed to meet its objective of serving as a temporary solution where participants could transition into other temporary or permanent housing.

On February 28, 2023, staff agendized a study session for discussion of the safe parking ordinance at the City Council meeting. Due to timing constraints from other items on the same agenda, the City Council continued the item to a date uncertain.

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Item 12.b.

City Council
Discussion of a Draft Safe Parking Ordinance
March 14, 2023

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ANALYSIS OF ISSUES:

While Section 16.16.090 of the Municipal Code authorizes the Community Development Director to approve minor use permits for temporary uses, including temporary safe parking, the intent in drafting this ordinance was to craft a permanent, codified entitlement authority for a safe parking use. The draft ordinance presented for discussion defines the use, identifies eligible locations, outlines permit requirements, establishes performance standards for the operation of a site, and provide allowances for the City to inspect the site for compliance with those performance standards.

The attached draft ordinance is presented to the City Council as one potential option. If the City Council is not in favor of the way this draft ordinance is structured, City staff could consider a different framework for the safe parking permit, or choose not to move forward at this time. For instance, City staff could instead prepare an ordinance with a ministerially-approved safe parking permit, based on objective, defined criteria specified in the ordinance. Such an alternative would allow the permit to be approved without a subjective determination by the City, provided it had sufficient procedural safeguards in place. Under that alternate, the City could mimic some of the existing standards applicable to a Public Safety Welfare Permit.

Definition
The draft ordinance defines a Safe Parking Site as:
“A paved parking lot outside of the public right-of-way that provides unhoused individuals and/or families who are living in a vehicle a dedicated, safe place to park overnight. No rent shall be exchanged between a host and occupants. The occupancy of a vehicle at a safe parking site operated in compliance with this Section shall not constitute a violation of AGMC 9.22.” Properties will be eligible to host a Safe Parking Site on a paved lot in the Public Facility zone or a paved lot on properties within the Industrial Mixed Use Zone. The zoning eligibility ensures a number of established religious facilities located in the City, the most interested City stakeholders for this potential program, would be able to apply to establish a safe parking site.

Permit Requirements
Staff is presenting an ordinance to the City Council for its consideration that requires an applicant to obtain a Safe Parking Permit (SPP), a new permit type that would be processed similar to a Minor Use Permit – Plot Plan Review (PPR). The processing fee for the PPR is $756 which reflects the City’s projected, actual costs of issuance of such a permit. The Community Development Director would be authorized to approve SPPs through a discretionary approval process. Approved SPPs would be reported to the Planning Commission on its agenda, which is posted at City Hall and on the City’s website for public viewing. Due to the sensitivity surrounding this land use, the attached ordinance for discussion purposes establishes unique findings for approval, provisions for appeal

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Item 12.b.

City Council
Discussion of a Draft Safe Parking Ordinance
March 14, 2023

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and permit revocation, and limits the duration of the entitlement. Existing procedures for appeals and revocation may be sufficient for other Minor Use Permits, but SPPs involve unhoused individuals who will rely on these programs in determining where to sleep at night. Thus, the draft ordinance includes a more rigorous procedure before such a permit is revoked.

This draft version of the ordinance limits the duration of the entitlement to 18 months. The approval would automatically extend for another 18-month period if the Director finds no violations of any of the permit conditions occurred during the previous 18-month operating period. AGMC Section 16.12.130 specifies that all permits and licenses, with the exception of Home Occupation Permits and Business Licenses, run with the land even in the event of change of ownership on the site or structure. Although it is uncommon for a religious facility to sell its property for a non-religious use, the provision within the draft ordinance that limits the length of the entitlement would prevent the SPP permit from transferring to the new property owner that may want to continue the safe parking use, but lacks the resources to successfully operate the site.

If the City Council would like to see a different approach for its Safe Parking ordinance, an alternative option would involve a ministerial approval process, meaning the application would be approved if it meets certain defined, objective standards. If Council provides direction that this alternative is desired, then staff will draft an ordinance with objective criteria for administrative approval with procedural safeguards for revocation or modification of the permit.

Performance Standards
An application to establish a Safe Parking Site, regardless of the permit requirement, must include a site plan showing locations and number of parking spaces allocated to the use, restrooms, trash and recycling facilities, and exterior lighting. It is through the application that an applicant demonstrates compliance with certain performance standards required by the ordinance. In addition to the site plan, an application must include an operations and management plan that communicates the operational details about the site to give the City a high level of certainty that the site will be operated in a safe manner that is harmonious with the surrounding neighborhood. The operations plan will need to identify the number of spaces allocated to the program and the days and hours of operation. It will also need to identify the operators of the site, their qualifications for managing the site, and any training or experience in providing social services.

Perhaps the most important aspect of the management plan is the details of the security plan. For a safe parking site to serve its purpose for those living in their vehicles, the site must operate in a safe and orderly manner. An applicant must commit to monitoring the site during the hours of operation, identify the manner in which it will do the monitoring, and include procedures for addressing issues at the site as well as any complaints.

Additionally, the applicant must furnish evidence of liability insurance for the overnight parking use. These standards will assure those that reside in the areas near a safe

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Item 12.b.

City Council
Discussion of a Draft Safe Parking Ordinance
March 14, 2023

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parking site that it will operate safely and without adversely impacting the adjacent neighborhood.

Many of the performance standards are addressed in the initial application. One of those standards requires that the applicant coordinate with a social services provider that will offer support services and case management for those occupying the site. Due to liability issues, a social service provider will need assurance that the safe parking site will have the necessary level of security before referring people to the site. The applicant must therefore develop and implement a security plan that provides protection for the occupants as an initial step to operation of a program onsite Additional performance standards are included in the draft ordinance for the purposes of maintaining a safe environment for guests to the site and to mitigate potential impacts on surrounding neighborhoods. For example, a safe parking site may only operate between the hours of 6:00pm and 7:00am, and may not conflict with the hours of operation of the site’s primary use. Additionally, a site may not host more than six (6) vehicles at any time to minimize potential impacts. The draft ordinance also establishes definite standards for noise, a prohibition of campfires, adequate lighting, and maintenance of emergency access to ensure guests are provided with a safe environment.

Next Steps
Feedback obtained from the City Council at the study session will dictate whether an ordinance will proceed through the regular consideration and adoption process. In the event that Council is supportive of the presented ordinance, staff will refine and present the draft ordinance to Planning Commission at a future meeting for a recommendation to Council for adoption. If Council instead prefers an ordinance based on an administrative, non-discretionary approval, staff will prepare a new safe parking ordinance based on that direction. Alternatively, City Council may seek to not move forward with a safe parking ordinance at this time.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Identify a preferred version of the draft ordinance and direct staff to proceed in refining and presenting to the Planning Commission for a recommendation hearing; or

2. Request that staff revise the draft ordinance as directed or draft an ordinance which uses a ministerial approval process, then proceed to Planning Commission for a recommendation hearing; or

3. Do not direct staff to proceed with a Safe Parking ordinance at this time; or

4. Provide other direction to staff.

ADVANTAGES:

The ordinance will establish a process for permitting safe parking sites, which provide basic hygienic needs and safety for those living out of their vehicles. The ordinance

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Item 12.b.

City Council
Discussion of a Draft Safe Parking Ordinance
March 14, 2023

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includes performance standards that are anticipated to prevent the safe parking use from having adverse impacts on surrounding properties.

DISADVANTAGES:

The safe parking site ordinance requires participation from a social services provider that may face challenges in serving multiple sites in the City.

ENVIRONMENTAL REVIEW:

No environmental review is required for the study session discussion. Adoption of a safe parking ordinance will require environmental review at the time it is considered formally, and will be noticed accordingly.

PUBLIC NOTIFICATION AND COMMENTS:

Leaders of local faith-based organizations, the 5 Cities Homeless Coalition, and San Luis Obispo County Homeless Services staff were notified of this agenda item via e-mail on March 3, 2023 due to expressed stakeholder interest. The notification included a link to the February 28th City Council staff report and the draft ordinance. The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Draft Ordinance

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65501.00001\41035851.1
ATTACHMENT 1

16.52.270 Safe Parking (draft)
A. Purpose. This Section establishes criteria and procedures for the consideration and review of Safe Parking Site applications, and standards for the operation of Safe Parking Sites. Vehicles parked overnight have been a source of potential environmental hazards when waste is discharged. Such waste may include gas, oil, or human waste. These discharges create unsanitary conditions, public health risks, and potential environmental impacts. Additionally, vehicles parked overnight can accumulate and discharge trash and debris in and around areas where vehicles are parked. The city wishes to provide for designated areas for unhoused individuals to park their vehicles overnight and ensure that unhoused individuals receive social services as part of these programs.

The programs will help provide assistance to households using vehicles as their residence by providing a safe place to park, restroom facilities, access to social services programs, and other support needed to help transition households toward permanent, stable housing.

B. Definitions.

1. “Safe Parking Site” means a paved parking lot outside of the public right-of-way that provides unhoused individuals and/or families who are living in a vehicle a dedicated, safe place to park overnight. No rent shall be exchanged between host and occupants. The occupancy of a vehicle at a safe parking site operated in compliance with Section shall not constitute a violation of AGMC 9.22.020.

2. “Safe Parking Operator” means an agency or organization that facilitates, administers, oversees, and provides staffing for safe parking uses in the permitted area of the Safe Parking Site.

3. “Guest” means a person who stays overnight in the permitted area of the Safe Parking Site.

4. “Director” means the Community Development Director.

C. Locations. The following locations are eligible to host a Safe Parking Site:

1. Paved parking lots on properties located in the Public Facility zone;

2. Paved parking lots on properties within the Industrial Mixed Use zone.

D. Permit Requirements.

1. No person shall operate, allow, permit a Safe Parking Site without approval of a Safe Parking Permit through the authority granted in the Arroyo Grande Municipal Code (AGMC).

2. All applications shall be filed with the director in the form prescribed by the director. The application form shall contain a list of information that must be submitted in order for the application to be deemed complete.

3. Establishment of a Safe Parking Site at an eligible location shall obtain a Safe Parking Permit. The site shall comply with all existing conditions of approval for the entitled use, the Performance Standards of this Section, and any conditions of approval for the Safe Parking Permit.

E. Application Requirements. An application to establish a Safe Parking Site shall include:

1. Completed application form and payment of the required fee.

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65501.00001\41035851.1

2. A site plan indicating the location of the designated overnight parking spaces trash and recycling facilities, water, restroom facilities, exterior lighting fixtures, location of and distances to surrounding residential properties.

3. A written statement from a social service provider assuring its participation in the operation of the Safe Parking Site.

4. Management Plan. A management plan shall be submitted with the application to establish a Safe Parking Site. The plan shall address the following items, at a minimum:
i. Number of spaces allocated
ii. Proposed days and hours of operation
iii. Staff qualifications and training
iv. Security, including the number of people per shift, length of shifts, and description how the site is monitored and how the performance standards will be enforced
v. Pet policy, including provisions for cleanliness, noise, and use of leashes vi. Facility and parking lot maintenance
vii. Prohibition of campfires
viii. Procedures for addressing complaints in a timely manner ix. An anti-discrimination policy
x. Copy of liability insurance for the use of the property as a safe parking site.

5. Any other information the Director may determine is necessary to ensure compliance with the provisions of this Section.

F. Decision and Appeal. Notwithstanding Section 16.16.080, safe parking permits shall be subject to the decision and review process provided herein.

1. Authority and findings. The director may approve a safe parking permit only after finding that:
i. The Safe Parking Operator has met the application requirements in subsection E of this section.
ii. The proposed location is adequate in size and shape to accommodate the proposed Safe Parking Site.
iii. The Safe Parking Site meets the standards in subsection G of this section.

2. Director Decision
i. The director shall prepare a written decision to approve, approve with conditions, or deny the application.
ii. Notice of the director’s decision approving or denying a Safe Parking Site permit shall be given by mail to owners and residents of property within 300’ of the proposed Safe Parking Site. The notice shall include the address of the property, a brief description of the proposed use, the director’s decision, and a description of the appeal process.
iii. The director’s decision shall become final fourteen (14) days after the date the notice is mailed unless an appeal is filed.

3. Appeal
i. The applicant or property owners within 300’ of the proposed Safe Parking Site may file an appeal of the director’s decision by making a written request of appeal to the city clerk before the date the director’s decision becomes final.

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65501.00001\41035851.1
ii. At any time prior to the hearing, the person requesting the hearing may withdraw the appeal request. If the hearing request is withdrawn and 14 days have lapsed from the mailing date of the notice under (F)(2) above, the decision of the director shall become final.

4. City Council Review on Appeal.
i. If there is proper appeal of the director’s decision, the city council shall decide the appeal on consent within 60 days. The decision of the City Council shall be final.
ii. The city council may:

1. Adopt the findings and recommendation of the director; or

2. Remove the recommendation from the consent calendar by three votes in favor. Such removal will result in the city council adopting its own findings and action on the application.

G. Performance Standards

1. Hours of Operation. The Safe Parking Program’s hours of operations shall not conflict with the hours of operation of the primary use of the location, nor shall it operate outside of the hours of 6:00pm and 7:00am.

2. Facilities. The Safe Parking Operator shall ensure that occupants of vehicles parked overnight shall have access to restrooms, drinking water, and trash receptacles. The restrooms may by located in an existing building on-site, or in mobile bathrooms.

3. Social Services. The Safe Parking Operator of the site shall coordinate with a social service provider that will screen occupants as they enter the safe parking site, offer support services, and case management. Social service provider, for purposes of this Section is defined as an organization that provides assistance applying for benefits, mental health and substance use services, outpatient health services, information and referral services, child care, education, life skills training, employment assistance and job training, housing search and counseling services, legal services, outreach services, transportation, food assistance, risk assessment and safety planning (particularly for individuals and families experiencing domestic violence), and case management services such as counseling, finding and coordinating services, and monitoring and evaluating progress in a program

4. Lighting. All source of lighting shall be shielded and focused away from adjoining properties in accordance with AGMC Section 16.48.090.

5. Capacity. A maximum number of six (6) parking spaces may be allocated for overnight use in a Safe Parking Program.

6. Distance/Screening. The Safe Parking Operator shall provide screening from residential structures through the use of fencing or other physical barrier and locate the parking spaces no closer than 300’ from neighboring residential structures. The designated parking spaces shall be located as far as possible from neighboring residential structures.

7. Noise. No noise, music, or other audio may be played in the vehicle at a volume which exceeds 50 decibels, the standards established by AGMC 9.16.040. Any guest who creates noise exceeding the standards in AGMC 9.16.040 will first be warned, and if the noise does not cease, be asked to leave. In addition, the guest and/or the Safe Parking Operator may be penalized based on AGMC 9.16.080.

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65501.00001\41035851.1

8. Recreational Vehicles. Recreational vehicles are prohibited from safe parking sites.

9. Emergency Access. All driveways must remain clear to provide access to the site by emergency vehicles.

H. Guests. Guests of the safe parking site must provide proof of vehicle registration, insurance and the vehicle must be driven by someone with a valid driver’s license.

I. Duration. The permit issued through this section shall be valid for 18 months, unless suspended or revoked as described in this section. At the end of the 18-month period, if the director finds that there have been no violations of any of the permit conditions, the permit shall be automatically extended for an additional 18-month period.

J. Assignment. A Safe Parking Operator may only transfer or assign a permit issued through this section with the written permission of the director. Transfer of the permit granted in this section without such permission shall be grounds for the suspension or termination of the permit.

K. City’s Right to Inspect.

1. The Safe Parking Operator shall allow City representatives to enter and inspect the program site during business hours to ensure compliance with this Section, all applicable County, State, and Federal regulations, and compliance with all applicable Building and Fire Codes.

L. Penalty. Violation of any of the standards and regulations of this section shall result in revocation or suspension of the permit through procedures described below.

1. The director may suspend, revoke, or modify a permit if the director finds that:
i. Operation of the Safe Parking Program violates any provision of this section, other applicable provision of this code, or state law; or
ii. Operation of the Safe Parking Program is detrimental to public health, safety or the general welfare.

2. Procedure for suspension, revocation, or modification. i. Opportunity to Cure. Whenever the director believes that the permit holder is in violation of this section, conditions of approval, or other law, the director shall provide the Safe Parking Operator a written notice describing the violations and provide a reasonable opportunity for the Safe Parking Operator to cure the violations.
ii. Failure to Cure. If the Safe Parking Operator fails to cure the violations specified by the director, the director shall set a date for hearing on whether the permit should be suspended revoked or modified. The director shall provide notice to the Safe Parking Operator 10 days in advance of the date set for hearing to the most recent home or business address on file with the city for the Safe Parking Operator. The notice shall state the reasons the director proposes to revoke, suspend, or modify the permit.
iii. Public Notice. Notice of the hearing regarding the permit shall be given at least 10 days in advance of the hearing to all residents and owners of property within 300’ of the subject property.
iv. Director Decision. Within 10 days of the hearing, the director shall prepare a written record of its decision, stating the grounds for such decision and the evidence supporting the decision.

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65501.00001\41035851.1
v. Notice of Decision. Notice of the director’s decision shall be mailed to the permit holder at the most recent business or home address on file with the city.

Additionally, the notice shall be posted to the city’s website and provided by email to any other person who requested notice of such decision with the city clerk.
vi. The director’s decision shall become final 10 days after the notice is mailed to the permit holder unless a timely appeal is filed. Appeal of the director’s decision shall occur through the same process described in subsection (F), (3-4) of this section.

The decision of the city council shall be mailed to the permit holder and shall become final and effective five days following the date postmarked on the mailing.

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MEMORANDUM
TO: CITY COUNCIL
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 12.b – Discussion of a Draft Safe Parking Ordinance DATE: March 14, 2023
Attached is correspondence received before 4 PM for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
Community Development Director
City Attorney
City Clerk
City Website (or public review binder)

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From: Krista Jeffries
To: Caren Ray Russom; public comment
Subject: Safe Parking item
Date: Tuesday, February 28, 2023 5:11:24 PM
Hello Council Members,
Apologies for the late comment.

I'm writing regarding the safe parking ordinance item tonight. My thoughts are listed in order from most important to least important.

1. These permits should be granted ministerially.

2. There are places in Arroyo Grande where clients of this program could obtain services but those places are not zoned to use this ordinance. In particular: the County mental health building, The Center, and CHC. When ECHO launched their shelter services at their Homekey project in Paso Robles, they were able to get several shelter clients into permanent housing on site after several nights in their shelter. The staff was able to earn their trust and help them make the transition into housing because they had already been there. I know this SPP won't come with permanent housing options, but if they can at least be in proximity to places where they may already be able to obtain services, it'll be that much easier to get these clients the various forms of help they need.

3. It will be very difficult to get insurance for this operation, no matter who runs it. I'm interested to know how long the City might allow the Safe Parking Program to go unused before they start considering something like the Cabins For Change project instead.

4. The 300ft rule sounds overly burdensome. Reducing that to 100ft sounds more reasonable, or preferably eliminating it. If there are fencing and shielding requirements anyway, I doubt most people would know there were cars behind them even if they were only 10-15 feet away.

There are no easy answers here. This is a hard topic that every jurisdiction must take part in addressing. Thank you for being brave enough to consider it.

Krista Jeffries
SLO County YIMBY
Lead Organizer
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From: Rob Keim >
Sent: Tuesday, March 14, 2023 2:08 PM
To: Andrew Perez <[email protected]>
Cc: Garry Schmidt >; Kris Vardas >; Rachel Mann
>
Subject: Re: Arroyo Grande Safe Parking Ordinance
Hi Andrew,
Thanks for reaching out. See feedback below.

The Rev. Rob Keim +
Rector, St. Barnabas’ Episcopal Church, Arroyo Grande.

Arroyo Grande City Council and Staff.

Thank you for the opportunity to provide feedback about the proposed Safe Parking ordinance.

I am the priest or pastor at St. Barnabas’ Episcopal Church here in Arroyo Grande. More than ten years ago (before I arrived eight years ago) St. Barnabas worked with the city and started a Safe Parking program on our site at 301 Trinity Avenue. I am told that the program lasted less than a month since the client registration process was too onerous and the overnight monitoring was more than we could staff.

As I read through the draft ordinance I see a very thorough proposal that includes everything and the kitchen sink. It the old days we would say this is building a Cadillac when a Chevy is all that we need. Here at St. Barnabas don’t have the resources to build and staff a Cadillac, but we might be interested again in running a Chevy. And, we would be more interested in partnering with the City and social services organization rather than running anything independently. We have the land/space and the desire to serve as the hands and feet and voice of Jesus in the community. We want to help, but we don’t have all the people to establish or run a program.

If we are to successfully remove overnight parking from our neighborhoods and provide a better location for our homeless citizens then the draft ordinance will need to be streamlined. In addition, the proposed fee should be eliminated so that we are not being penalized by our attempts to help the City.

Thank you again for your work with those that are without homes. Together we can figure this out.

The Rev. Rob Keim +
Rector, St. Barnabas’ Episcopal Church, Arroyo Grande.

On Mar 3, 2023, at 3:43 PM, Andrew Perez <[email protected]> wrote:

Good afternoon,
Arroyo Grande’s City Council was scheduled to discuss a proposed safe parking ordinance at its meeting on February 28th. Due to the time allocated to other agenda items, the discussion was continued until March 14th . This is an opportunity to provide feedback to City staff and Council

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ahead of the March 14th meeting. A link to the staff report and draft ordinance is below. If you are interested, please review the materials and send any feedback directly to me. I am also happy to discuss by phone or in-person at City Hall next week.
https://link.edgepilot.com/s/eba71a71/1FdEwgwkE0SAHTOZuaor2g?u=https://pubarroyogrande.escribemeetings.com/Meeting.aspx?Id=1002a443-0db0-4854-bb2e5df272821874%26lang=English%26Agenda=Agenda%26Item=37%26Tab=attachments Thank you, and have a great weekend.

Sincerely,
Andrew
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Item 12.c.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
SUBJECT: Halcyon Complete Streets Plan Update
DATE: March 14, 2023
SUMMARY OF ACTION:

The purpose of this update is to provide the City Council an opportunity to review and provide comments on the draft Halcyon Complete Streets Plan.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The Halcyon Road Complete Streets Plan was originally funded with $150,000 of State Highway Account – Sustainable Communities Grant Funding, with a $19,434 local match funding. An additional $82,066 in funding was needed to complete updates to the plan due to changing traffic patterns associated with US 101 closures and evaluations of alternatives for the intersection of Fair Oaks and Halcyon Road, as well as environmental review. The total amount spent for this work is $229,597. Funding for the construction phase includes awards of $250,000 in Highway Safety Improvement Program (HSIP) funds, $100,000 in Safe Routes to School Program (SRTS) funds, $750,000 in Community Betterment grant funding through the San Luis Obispo Council of Governments (SLOCOG), and $8.1 million in Active Transportation Program (ATP) funding.

RECOMMENDATION:

BACKGROUND:

Introduction
The City of Arroyo Grande has initiated a project to produce a "Complete Streets Plan" for Halcyon Road, a major urban arterial that provides access within the City connecting US 101 and State Route 1. The purpose of the Plan is to develop an improved transportation corridor that provides for safe mobility and accessibility for all users, including bicyclists, pedestrians, transit vehicles, trucks, and motorists. Presently, the Halcyon Road corridor does not provide necessary bicycle accommodations and lacks

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Item 12.c.

City Council
Halcyon Complete Streets Plan Update
March 14, 2023

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adequate pedestrian accommodations. Unsignalized crossings and intersections with poor visibility, lack of sidewalk connectivity, the absence of bike lanes, unclear or poorly marked lane markings, and high vehicle speeds present challenges to overall corridor safety.

The Plan proposes multimodal transportation enhancements so that all travel modes are accommodated to promote safe and convenient walking and bicycling for residents and visitors alike. This Complete Streets Plan provides a framework within which to further develop specific designs. This document is intended to guide future improvements along the corridor as funds become available.

History of the Plan
The plan for a complete street for the Halcyon corridor started in 2013 when the City identified improvements that were needed and hired Omni-Means to prepare a technical memorandum for a Halcyon Road Corridor Study. This was followed in 2015 with the South Halcyon Corridor Study that identified needed improvements, including sidewalks and landscaping. In 2016, the City received a Caltrans Sustainable Communities Transportation Planning Grant Program that led to the creation of an initial draft Plan.

The need for these improvements was reaffirmed in subsequent studies, such as the Circulation Element Update, the Local Road Safety Plan, and the Systemic Safety Analysis Report.

ANALYSIS OF ISSUES:

The Halcyon Road corridor is a direct regional connector with a both local and through traffic. The Halcyon Road corridor provides access to some very significant resources within the City of Arroyo Grande and the adjacent unincorporated areas, including the South County's only hospital, the Arroyo Grande Community Hospital, Harloe Elementary School, and by extension, Arroyo Grande High School located on Fair Oaks Avenue near US 101. In addition, there are numerous commercial, industrial, and residential uses along the corridor. Halcyon Road is also a key facility for transporting agricultural products and farm workers between US 101 and SR 1, serving regional traffic between the Nipomo Mesa and destinations north. Since the closure of the median crossings such as El Campo Road on US 101 south of the City in 2019, Halcyon Road has experienced a significant uptick in traffic from rural Arroyo Grande and Nipomo residents heading north to connect with US 101.

Within the boundaries of the City, the Halcyon Road corridor runs generally north and south between El Camino Real and The Pike and is approximately 1.7 miles long. The character of Halcyon Road changes as it passes through three (3) distinct sections described in more detail below, from a primarily urban area at the north end, past a hospital and an elementary school, and finally through a residential neighborhood area, to the City limits.

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Item 12.c.

City Council
Halcyon Complete Streets Plan Update
March 14, 2023

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Project Goals
Recognizing the unique and diverse character and needs of the Halcyon Road corridor, the draft Plan includes the following specific project goals:
 Enhance Safety for All Modes of Travel - Identify circulation improvements that enhance safety for pedestrians, cyclists, and motor vehicles to travel along and across Halcyon Road.
 Improve Multimodal Connectivity - For all age groups, improve multimodal connectivity by closing gaps to complete continuous walkways and bicycle facilities between residences, Harloe Elementary School, Arroyo Grande Community Hospital, parks, and retail destinations.
 Provide Adequate Roadway Capacity for Diverse Travel Needs - Adequate capacity on Halcyon Road needs to be provided for both local and inter-regional travel with intersection controls that promote both safe and efficient travel.  Promote Economic Vitality and Visual Character - Plan Halcyon Road in a way that promotes multimodal travel options, local visual character, vibrant civic space, social interaction, and public health that fosters the local economy and creates a place one wants to be.
 Recognize and Address the Urban and Rural Interface - Embrace the diverse urban and rural communities Halcyon Road serves by recognizing the interface with a notable gateway between the two areas this road serves.  Recognize Greenhouse Gas Reduction and Air Quality Benefits - Metrics of the Plan need to include environmental benefits including, but not limited to, reduced use of motor vehicles, reduced traffic congestion and reduced greenhouse gases.
 Engage the Community – Community involvement is essential so that the findings and recommendations in the Plan are drawn from public consensus and reflect the desires of the community.

Existing Conditions/Context Zones
The draft plan includes three “Context Zones,” essentially dividing the corridor into three existing sections as follows:
 Context Zone 1: El Camino Real to East Grand Avenue
 Context Zone 2: East Grand Avenue to Fair Oaks Avenue  Context Zone 3: Fair Oaks Avenue to The Pike
Each Context Zone has its own adjacent land uses and roadway characteristics. Context Zone 1 includes the Arroyo Grande Police Station and the Arroyo Grande Cemetery, and is characterized by its proximity to US 101. This zone lacks bikes lanes and continuous sidewalk infrastructure and has inconsistent lane configurations through intersections.

Context Zone 2 includes the Arroyo Grande Hospital, commercial, office, and medical offices, and is characterized by speeding, lack of accessible curb ramps, and limited

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visibility due to on-street parking. Context Zone 3 includes Harloe Elementary and primarily residential land uses, and is characterized by similar issues, including speeding during school hours.

Overall Concepts and Draft Plan Recommendations
Each Context Zone in the draft Plan includes recommended improvements that are tailored specifically to that section based on the existing conditions, parking, land use, and intersecting streets. Some of the terms in the draft Plan, although common in the language of transportation engineers and planners, may be unfamiliar with the general public; therefore, the draft Plan includes a definitions section for many of these terms.

Context Zone 1 generally includes:
 One travel lane in each direction;
 Class II buffered bike lanes; and
 Parking only in front of the Arroyo Grande police station.

Context Zone 2 includes a more complicated mix of land uses and sections and therefore includes three general roadway segments as follows:
 A three-lane section with two travel lanes, a center turn lane, and buffered Class II Bike Lanes with on-street parking southbound between Grand Avenue and Dodson Way. In this section, the southbound bike lane has a buffer area on both sides between the parking for the door zone and between the travel lane.  A brief section south of Dodson Way has a three-lane segment with a bike lane northbound, and a Class IV parking-protected bike lane southbound. Four onstreet parking spaces are provided southbound in front of the Arroyo Grande Optometry building at Dodson Way.
 The third typical cross-section is between Dodson Way and Fair Oaks Boulevard.

Also proposed, a three-lane segment with two travel lanes, a center turn lane, and Class II Buffered Bike Lanes northbound and southbound where achievable.

Context Zone 3 generally includes:
 Three lanes, with two travel lanes and a center turn lane;  Class II Buffered Bike lanes where achievable;
 On-street parking along Halcyon Road northbound between Cameron Court and 130’ north of Sandalwood Avenue; and
 Restricted left turns out of Farroll Avenue due to the severe delays currently experienced by turning motorists, multiple turning conflicts, and safety concerns with vehicles and schoolchildren at this intersection.

Fair Oaks Intersection Alternatives
Although the draft Plan is for the entire Halcyon Street corridor from US 101 to The Pike, special attention has been directed toward the intersection at Fair Oaks Avenue. The draft Plan presents conceptual alternatives for the Fair Oaks intersection based on long-term

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traffic projections. Each of the alternatives would need to be further refined for ultimate design of a preferred concept. Over the course of discussion with the consultant, alternatives for a modern roundabout with larger central island and diameter and traffic signal with additional lanes were considered but ultimately deemed infeasible due to impacts to adjacent properties. In particular, these alternatives required the need for significant right-of-way on at least three corners of the intersection. Therefore, the draft Plan includes two tailored alternatives for the intersection of Halcyon Road and Fair Oaks Avenue that recognize the unique land uses and generally stay within the footprint of the existing right-of-way; a traffic signal upgrade with road diet (Alternative 1) and a smaller, compact roundabout concept with mountable center island (Alternative 2).

Alternative 1 – Traffic Signal Upgrade with Road Diet. This concept results in a signalized intersection with the road diet while providing enhanced bicycle and pedestrian facilities and minimizing impacts to existing rights-of-way. The proposed improvements to the intersection include installing green-colored Class II Bike Lanes on all approaches and delineating the bike lane through the intersection with green paint markings. Where right turn lanes are proposed, the Bike Lane would be located to the left of the right turn lane. This type of improvement reduces the risk of collisions between right-turning vehicles and bicyclists. In summary of the traffic operations analysis (page 43 of the draft Plan), the signalized intersection concept is anticipated to have very good access and comfort for bicycles and pedestrians and minimal need for additional right-of-way, but would have longer vehicles queues and a Level of Service (LOS) of C/D.

Alternative 2 – Compact Roundabout. This concept would replace the existing traffic signal at the intersection with a modern compact roundabout with single entry and exit lanes, except for the westbound approach, which proposes a right turn lane and a shared thru/left lane. There would be a single circulating lane around the roundabout. Motorists at the roundabout would be required to yield the right-of-way to pedestrians and bicyclists.

Based on the traffic operations analysis, the compact roundabout concept would also have very good access and comfort for bicycles and pedestrians with a higher safety rating, and would result in shorter vehicles queues and a Level of Service (LOS) of B/C.

This concept would have slightly more right-of-way needed, particularly at the northeast corner (Arroyo Grande Community Hospital).

Community Outreach
During the initial planning stages in 2016 and 2017, various types of outreach and opportunities for community input were provided. These included social media, printed media, pop-up workshops, community charrettes, and stakeholder meetings. A pop-up outreach survey was conducted between August 12-14 at three community events, including the Arroyo Grande Summer Carnival at Elm Street Park, the Saturday Farmers’ Market, and a Summer Concert at the Heritage Square Park. The four charrettes were held on September 14-15, 2016, and April 12-13, 2017. A Stakeholder Advisory Group of 33 members was formed to discuss the corridor and provide input on key areas of concern

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and potential improvements. In addition, a project-specific website was created for posting information, and an online survey was posted to better understand key issues.

Following a significant hiatus since these public outreach efforts, staff has met with and received additional input from some residents with concerns about vehicle speeds and turning movements on the Halcyon Road corridor, and more recently engaged with a residential group, the Halcyon Neighborhood Group, to discuss the status of the Plan.

Staff plan to re-engage the stakeholders and neighborhood groups if directed by the City Council. One primary focus of the public outreach will be to provide information about roundabouts, and specifically the concepts for the intersection of Halcyon and Fair Oaks, as the compact roundabout alternative for this intersection would be the first of its kind in the City of Arroyo Grande if implemented.

Funding
This project (the Halcyon Complete Streets Plan) is funded with $150,000 of State Highway Account – Sustainable Communities Grant funding with a $19,434 local match.

An additional $82,066 in funding was needed to complete updates to the plan due to changing traffic patterns associated with US 101 closures and evaluations of alternatives for the intersection of Fair Oaks and Halcyon Road, as well as environmental review. The total amount spent for this work is $229,597.

Funding for the construction phase includes awards of $250,000 in Highway Safety Improvement Program (HSIP) funds, $100,000 in Safe Routes to School Program (SRTS) funds, $750,000 in Community Betterment grant funding through SLOCOG, and $8.1 million in Active Transportation Program (ATP) funding. The total estimated budget for this work is $9.2 million.

Next Steps
Following this update, and if directed by City Council, staff will begin public outreach of the draft Plan, including stakeholder and neighborhood meetings. Staff will also complete and circulate the environmental document prepared for the Plan in compliance with the California Environmental Quality Act (CEQA) in April 2023, schedule the item for Planning Commission for review and recommendation, and schedule City Council hearings for approval of the Plan and certification of the environmental document after its required circulation period. The anticipated schedule is provided as Attachment 2.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Review the draft Halcyon Complete Streets Plan, receive public comment, and direct staff to solicit comment from stakeholders and community groups and schedule the item for Planning Commission and City Council hearings; or

2. Provide other direction to staff.

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ADVANTAGES:

The primary objective and benefit of the Halcyon Complete Streets Plan is to provide for safe mobility and accessibility throughout the Halcyon Road corridor, connecting people, schools, the hospital, and businesses by enhancing the built environment for all modes of travel including pedestrians, bicyclists, transit vehicles, trucks, and motorists. The multimodal transportation enhancements can also help to reach the State’s greenhouse gas emission reduction goals. This Plan provides the framework and tools needed to further develop specific designs and provide a complete street along Halcyon Road, ultimately filling sidewalk gaps, installing buffered bike lanes, and implementing a road diet.

DISADVANTAGES:

Staff time and resources will need to be dedicated to public outreach, environmental review, and additional processing of the draft Plan. If improvements associated with the draft Plan are ultimately constructed, there will be some right-of-way needed from two property owners (Arroyo Grande Hospital and Harloe Elementary) and the impacts of construction on the adjacent businesses and residents.

ENVIRONMENTAL REVIEW:

No environmental review is required for this project update. The Halcyon Complete Streets Plan is subject to CEQA, and a Mitigated Negative Declaration is being prepared for the project and will be appropriately circulated.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Draft Halcyon Complete Streets Plan and Appendices

2. Proposed Public Outreach and Hearing schedule

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COMPLETE STREET PLAN
DRAFT - FEBRUARY 6, 2023
Made Possible Through Caltrans Sustainable Communities Transportation Planning Grant Program ATTACHMENT 1

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page i

TABLE OF CONTENTS

ACKNOWLEDGEMENTS

CITY COUNCIL
Caren Ray Russom, Mayor
Kristen Barneich, Mayor Pro Tem
Lan George
Jim Guthrie
Kate Secrest

PLANNING COMMISSION
Jamie Maraviglia
Bruce Berlin
Cathy Sackrison
Kevin Buchanan
Virginia Roof

CITY STAFF
Whitney McDonald, City Manager
Bill Robeson, Assistant City Manager/Director of Public Works Brian Pedrotti, Community Development Director
Steve Kahn, Interim City Engineer
Andrew Perez, Planning Manager
Jill McPeek, CIP Manager

TABLE OF CONTENTS
EXECUTIVE SUMMARY.................................................................................................................1

1. INTRODUCTION .......................................................................................................................2 Project Setting............................................................................................................................3 Project Challenges.....................................................................................................................3 Project Goals..............................................................................................................................3 Current Policy and Planning Documents ...................................................................................4

2. EXISTING CONDITIONS.............................................................................................................5 Speeds........................................................................................................................................5 Context Zones............................................................................................................................5 Environmental Conditions and Potential Constraints................................................................9 Existing Traffic Characteristics....................................................................................................9 Existing Traffic Conditions & Analysis ........................................................................................9 Existing Conditions Analysis Summary ....................................................................................18

3. COMMUNITY PARTICIPATION .................................................................................................19 Public Outreach Participation Plan ..........................................................................................19 Stakeholder Participation ........................................................................................................19 Pop-Up Outreach Survey .........................................................................................................20 Community Charrettes.............................................................................................................20 Social Media and Online Engagement.....................................................................................22 2022 Outreach: Neighborhood Group.....................................................................................24

4. COMPLETE STREETS ELEMENTS ...............................................................................................25 Type of Complete Streets Elements ........................................................................................25

5. ALTERNATIVES ANALYSIS & PLAN RECOMMENDATIONS............................................................29 CONTEXT ZONE 1: URBAN (EL CAMINO REAL TO E. GRAND AVENUE.)...................................30 CONTEXT ZONE 2: URBAN TRANSITION (E. GRAND AVENUE. TO FAIR OAKS AVENUE.) .........32 CONTEXT ZONE 3: NEIGHBORHOOD (FAIR OAKS AVENUE. TO THE PIKE)...............................34 PARKING...................................................................................................................................36 FUTURE TRAFFIC OPERATIONS ANALYSIS & ALTERNATIVES COMPARISON............................37 TRAFFIC OPERATIONS ANALYSIS..............................................................................................42 PROTECTED BIKEWAY OPTION ................................................................................................44 BICYCLE LTS ANALYSIS..............................................................................................................46 LIFE-CYCLE BENEFIT/COST ANALYSIS .......................................................................................47 ALTERNATIVES ANALYSIS SUMMARY.......................................................................................48

6. COSTS & FUNDING OPPORTUNITIES ........................................................................................50 Phasing Potential .....................................................................................................................50 Funding Opportunities.............................................................................................................50 Federal Funding Programs.......................................................................................................50 State Funding Programs...........................................................................................................51 Developer In-Kind Contributions.............................................................................................52 Additional Grant Programs......................................................................................................52 APPENDIX A – CURRENT POLICY, PLANNING DOCUMENTS, & REFERENCES APPENDIX B – POTENTIAL ENVIRONMENTAL CONSTRAINTS
APPENDIX C— ENVIRONMENTAL CONSTRAINTS (UPDATED)
APPENDIX D—EXISTING CONDITIONS ANALYSIS MEMORANDUM
APPENDIX E— BICYCLE LTS ANALYSIS
APPENDIX F— OUTREACH MEMORANDUM
APPENDIX G—COST ESTIMATES
APPENDIX H—LOS AND QUEUE REPORTS
Made Possible Through Sustainable Communities Transportation Planning Grant Program (Caltrans)

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Complete Streets Plan Page 1

EXECUTIVE SUMMARY
Executive Summary
Local and State transportation policy has progressed from planning and designing almost solely for the movement of motorized vehicles, to a collective focus on the movement of people and goods. Complete streets policy and design exemplifies this paradigm shift by recognizing that not all people travel by car, and that land use affects how the street is used and how the street should function as a whole.

The objective of the Halcyon Road Complete Streets Plan is to provide for safe mobility and accessibility, throughout the Halcyon Road corridor, connecting people, schools, the hospital, and businesses by enhancing the built environment for all modes of travel including pedestrians, bicyclists, transit vehicles, trucks, and motorists. This objective is parallel to the mission of the California Department of Transportation (Caltrans):

Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability.

The Plan proposes multimodal transportation enhancements so that all travel modes are accommodated, and will promote safe and convenient walking and bicycling for residents and visitors alike. The multimodal transportation enhancements can also help to reach the State’s greenhouse gas emission reduction goals. This Plan provides the framework and tools needed to further develop specific designs and provide a complete street along Halcyon Road.

Table ES-1 describes the issues that are currently present and the proposed multimodal improvements detailed in this Plan, for each of the three Context Zones.

In addition to filling in the sidewalk gaps, installing buffered bike lanes or separated bikeways where feasible, and implementing a road diet, the Plan evaluates two alternative improvements at Halcyon Road and Fair Oaks Avenue: an upgraded traffic signal with enhanced bicycle facilities, or a roundabout. These enhancements are projected to provide safer travel for all travel modes at both the intersections and the adjacent roadway segments.

The roundabout will provide adequate capacity for the diverse travel needs of the corridor, and improve intersection efficiency, which will in turn discourage cut-through traffic on Todd and Olive Streets. The upgraded traffic signal will also greatly enhance pedestrian and bicycle access and safety through the intersection. Either the upgraded traffic signal or the roundabout will significantly enhance safety and improve multimodal connectivity for all roadway users while maintaining the urban/suburban interface.

Context Zone
(see page 9 Figure) Existing Conditions and Issues Proposed Multimodal Improvements 1: Urban (El
Camino Real to
East Grand
Avenue)
 Lack of continuous and adequate
sidewalks,
 Difficulty in effectively accessing transit
and park and ride facilities,
 Proximity to US 101,
 Inconsistent lane configurations
through intersections, and
 Poor traffic signal timing.
 Class II Buffered Bike Lanes on both sides (except southbound approaching E. Grand Avenue will be a Bike Route),
 Bike Box for left turning cyclists at El Camino Real,  Green Pavement treatment in conflict zones,
 Complete sidewalk connectivity on northbound side, and  Install curb ramps at Bennett Avenue.
2: Urban
Transition (East
Grand Avenue to
Fair Oaks
Avenue)
 Poor traffic signal timings,
 Speeding,
 Lack of accessible curb ramps,
 Poor crosswalk visibility,
 Narrow and degraded sidewalks,
 Limited visibility caused by on-street
parking, and
 Inconsistent or confusing lane
configurations
 No bicycle facilities are available
 A brief four-lane section with striped Class II Bike Lanes between E. Grand Avenue and 150’ south of Park Way,
 Transitions to a three-lane segment with two travel lanes and a center turn lane,  A Class II Buffered Bike Lane northbound, a striped Class II Bike Lane southbound, and onstreet parking southbound,  Four on-street parking spaces are provided southbound in front of the Arroyo Grande Optometry building at Dodson Way,
 Class IV Separated Bikeway is provided from Dodson Way to approximately 130’ feet south, in between the sidewalk and the parking zone, via a separated landscaped median,  Class IV Separated Bikeway is provided northbound, with a separated landscaped median, from the main hospital driveway to approximately 120’ north,  Green pavement treatment provided in the conflict zones,  Marked Crosswalk on north side of intersection at Dodson Way, and  Curb extensions are proposed at all corners of the Dodson Way intersection, and  Additional improvements to Farroll Avenue and Halcyon Road 3: Neighborhood
(Fair Oaks
Avenue to The
Pike)
 Speeding, especially during school
hours,
 Lack of continuous sidewalk and
accessible curb ramps,
 Limited visibility caused by on-street
parking, inconsistent or confusing lane
configurations, and
 Poor crosswalk visibility
 No bicycle facilities are available
 At Halcyon Road and Fair Oaks Avenue, either upgrade the traffic signal with enhanced bike facilities, a leading pedestrian interval, and signal timing and lane configuration adjustments, or install a single-lane modern roundabout with a dedicated right turn lane westbound. The proposed roundabout will provide bike ramps for all approaches leading to a multi-use path, for both pedestrians and bicyclists to navigate the roundabout, as well as shared lane markings for cyclists within the roundabout, improving safety for all.  Three-lane cross-section with two travel lanes, a center turn lane,  On-street parking is provided along Halcyon Road northbound between Cameron Court and 130’ north of Sandalwood Avenue,
 Install all-way stop control at Halcyon Road and The Pike,  Class II Buffered Bike Lanes are proposed for both sides of Halcyon Road between Fair Oaks Avenue and Olive Street, and between Sandalwood Avenue and The Pike,  Northbound, a Class IV Separated Bikeway from Farroll Avenue to 130 feet north,  Southbound, a dedicated Bike Lane between the through lane and the right turn lane at Farroll Avenue. Green pavement treatment provided in the conflict zones,  A new two-stage crossing on the north side of Sycamore Drive, with a refuge island,  A continuous 6-foot wide sidewalk on the east side of Halcyon Road from The Pike to Willow Lane, and a 7-foot wide sidewalk from Willow Lane to Cameron Court, and  Curb Extensions and new curb ramps at various locations.

Table ES-1: Summary of Issues and Improvements by Context Zone

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1. INTRODUCTION
Complete Streets Plan
The concepts and recommendations within the Plan are
based on community input obtained from multiple
workshops, extensive in-person and online surveys,
comprehensive meetings with stakeholders, as well as
from the review of existing plans, policies and programs that support walking, biking, driving, and overall
community livability and sustainability.

The Plan:
 Evaluates existing and forecasted vehicular and
multimodal operations,
 Uses available Geographic Information System (GIS)
data, right of way data and aerial imagery mapping,
and
 May require comprehensive topographic, boundary
surveys, and operational analysis to implement
specific improvements.

1. INTRODUCTION
The City of Arroyo Grande has initiated a project to
produce a "Complete Streets Plan" (Plan) for Halcyon
Road. Halcyon Road serves as a major urban arterial for the City providing access between US Route 101 (US
101) and State Route (SR) 1. Halcyon Road connects the
urbanized City of Arroyo Grande to the unincorporated
rural Nipomo Mesa. The Halcyon Road corridor runs
generally north-south and is approximately 1.7 miles
long. The character of Halcyon Road changes as it
passes through three (3) distinct Context Zones, from a primarily urban area at the north end, past a hospital
and an elementary school, and finally through a
neighborhood area, to the City limits. This project is
funded in large part by the Caltrans Sustainable
Communities Transportation Planning Grant Program.

Presently, the Halcyon Road corridor does not provide
necessary bicycle accommodations and lacks adequate
pedestrian accommodations. Unsignalized crossings and
intersections with poor visibility, lack of sidewalk
connectivity, the absence of bike lanes, unclear or
poorly marked lane markings, and high vehicle speeds
present challenges to overall corridor safety.

THE PIKE

FAIR OAKS AVENUE
The purpose of the Plan is to develop an improved
transportation corridor that provides for safe mobility and accessibility for all users, including bicyclists,
pedestrians, transit vehicles, trucks, and motorists.

The Plan proposes transportation enhancements so
that all travel modes are accommodated, and will
promote safe and convenient walking and bicycling for
residents and visitors alike.

This Complete Streets Plan provides a framework
within which to further develop specific designs. This
document is intended to guide future improvements
along the corridor as funds become available.

HALCYON ROAD HALCYON ROAD
Arroyo Grande
Community Hospital
Arroyo Grande
Police Department
Harloe Elementary
School
Arroyo Grande
High School

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1. INTRODUCTION
Project Goals
Recognizing the unique and diverse character and needs of the Halcyon Road corridor, the following specific Project Goals have been identified as follows:
 Enhance Safety for All Modes of Travel - Identify circulation improvements that enhance safety for pedestrians, cyclists, and motor vehicles to travel along and across Halcyon Road.  Improve Multimodal Connectivity - For all age groups, improve multimodal connectivity by closing gaps to complete continuous walkways and bicycle facilities between residences, Harloe Elementary School, Arroyo Grande Community Hospital, parks and retail destinations.
 Provide Adequate Roadway Capacity for Diverse Travel Needs - Adequate capacity on Halcyon Road needs to be provided for both local and inter-regional travel with intersection controls that promote both safe and efficient travel.
 Promote Economic Vitality and Visual Character - Plan Halcyon Road in a way that promotes multimodal travel options, local visual character, vibrant civic space, social interaction and public health that fosters the local economy and creates a place one wants to be.  Recognize and Address the Urban and Rural Interface - Embrace the Project Challenges
Given its importance to the City and region, Halcyon Road remains disjointed and dated in terms of the transportation utility it provides.

Halcyon Road currently has an assortment of travel lane and on-street parking configurations. There are no dedicated bike lanes within the corridor and cyclists compete with motorists for the traveled way. With only three signalized intersections in the corridor, pedestrians have a difficult time navigating safely across the facility, and the public has expressed concerns about the excessive speeds of the motorized vehicles using the corridor. In addition to the crossing difficulties, an incomplete sidewalk system makes walking along the corridor an uncomfortable and unattractive alternative.

It is critical to bring the Halcyon Road corridor up to a standard that will encourage Harloe Elementary school children, Arroyo Grande High School students, hospital employees, and residents to walk, ride their bikes, or take transit; ultimately improving the local economy and the overall livability of the corridor while maintaining the special rural town site of old Halcyon. Distinctive transitions will remain between the adjacent land uses along Halcyon Road, and "Gateway" treatments could be utilized to give all users a sense of entering a special place regardless of the direction they are traveling on Halcyon Road.

Project Setting
Halcyon Road is located in the southern part of the City of Arroyo Grande, which is approximately 15 miles south of the City of San Luis Obispo. The Halcyon Road corridor is a direct regional connector with a varied user base of local and through traffic. The Halcyon Road corridor provides access to some very significant resources within the City of Arroyo Grande and the adjacent unincorporated areas. It serves as primary access to the South County's only hospital, the Arroyo Grande Community Hospital, that averages over 2,000 patients monthly. In addition to providing patient care, the hospital is the major job center for the community. Halcyon Road provides primary access to Harloe Elementary School, and by extension, the high school located on Fair Oaks Avenue near US 101. In addition to these major traffic generators, there are numerous commercial, industrial, and residential uses along the corridor. Halcyon Road is also a key facility for transporting a vast array of agricultural products and farm workers between US 101 and SR 1, serving regional traffic between the Nipomo Mesa and destinations north. The corridor has evolved over several decades in an attempt to perform many functions. Based on US Census Bureau data, population within Arroyo Grande has increased from 17,252 in 2010, to 18,441 in 2020 (0.69% per year). This growth is consistent with San Luis Obispo County’s population growth of 0.53% per year between 2010 and 2019.

Project Location
Halcyon Road provides access to schools, the hospital, and commercial uses Halcyon Road

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1. INTRODUCTION
Complete Streets Plan
diverse urban and rural communities Halcyon Road serves by recognizing the interface with a notable gateway between the two areas this road serves.
 Recognize Greenhouse Gas Reduction and Air Quality BenefitsMetrics of the Plan need to include environmental benefits including, but not limited to, reduced use of motor vehicles, reduced traffic congestion and reduced greenhouse gases.
 Engage the Community – Community involvement is essential so that the findings and recommendations in the Plan are drawn from public consensus and reflect the desires of the community.

In addition to these project specific goals, this effort also recognizes and strives to achieve both the State Transportation Planning Goals and the Federal Transportation Planning Goals as required by the Caltrans Sustainable Transportation Planning Grant Program, which has been a large funding source for this effort.

Current Policy and Planning Documents
This section lists current policies and planning documents that guide or regulate transportation planning decisions related to Complete Streets.

The Plan aims to align its recommendations with these available documents. Descriptions for each of the documents are provided in Appendix A. To the extent feasible, the following documents were referenced for this study:
 South Halcyon Road Corridor Study
 City of Arroyo Grande Circulation Element (updated 2021)  City of Arroyo Grande Multimodal Traffic Impact Study Guidelines (updated 2021)
 County of San Luis Obispo General Plan
 2015/16 County Bikeways Plan
 SLOCOG Regional Transportation Plan (RTP)/Sustainable Communities Strategy (SCS): Connecting Communities
 City of Arroyo Grande Climate Action Plan
 California AB 1358 - Complete Streets Act
 City of Arroyo Grande Bicycle and Trails Master Plan
 Urban Bikeways Design Guide, 2nd Edition, NACTO
 Urban Streets Design Guide, NACTO
 California AB 32
 Main Street, California: A Guide for Improving Community and Transportation Vitality, 2003
 Complete Streets Implementation Action Plan 2.0 (CSIAP 2.0), June 2014 - June 2017
 Safe Routes to School
 City of Arroyo Grande 2018 Citywide Engineering and Traffic Survey

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2. EXISTING CONDITIONS

2. EXISTING CONDITIONS
This section summarizes the existing multimodal transportation conditions for the Halcyon Road corridor and identifies deficiencies in relation to Complete Streets and multimodal circulation priorities. Multimodal refers to all modes of transportation including vehicular, pedestrian, bicycle, and transit.

Speeds
At the junction of US 101/El Camino Real, the speed limit on Halcyon Road is 35 mph. It increases to 40 mph south of Dodson Way with a school zone speed limit of 25 mph beginning just north of Fair Oaks Avenue and ending just north of Sandalwood Avenue.

Context Zones
For the purposes of this Plan, the study corridor is divided into three (3) distinct Context Zones to illustrate the changes in adjacent land uses and roadway characteristics along the corridor.

This Plan will evaluate the Halcyon Road corridor relative to each segment’s context. The three distinct Context Zones of the study corridor are discussed in detail.

Halcyon Road Context Zones
 Context Zone 1: Urban
 US 101/El Camino Real to East Grand Avenue
 Context Zone 2: Urban Transition
 East Grand Avenue to Fair Oaks Avenue
 Context Zone 3: Neighborhood
 Fair Oaks Avenue to The Pike

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2. EXISTING CONDITIONS
Complete Streets Plan
Context Zone 1: El Camino Real to East Grand Avenue
Halcyon Road through Context Zone 1 is approximately 0.3 miles long and passes through a primarily urban area. This urban Context Zone is predominantly developed with urban uses oriented toward El Camino Real and East Grand Avenue, both of which provide critical access to important commercial and retail areas of the City of Arroyo Grande. City of Arroyo Grande (City) land use and zoning designations within this zone include:
 General Plan Land Use Designations
 Community Facilities
 Mixed Use
 Single-Family Residential - Medium Density
 Zoning Designations
 Public Facility
 Highway Mixed Use
 Fair Oaks Mixed Use
 Single-Family
Existing uses include commercial, residential, retail, and notable public facilities, including churches, the Arroyo Grande Cemetery, and the Arroyo Grande Police Department. The urban Context Zone also includes mature trees and landscaping adjacent to the existing roadway, as well as existing overhead utility lines, signage, street lighting, fencing, and other infrastructure.

The City and Caltrans are currently considering modifications to the Brisco -Halcyon Road/US 101 Interchange within this Context Zone to provide congestion relief, alleviate queuing, and improve the traffic operations of the regional and local street system in the vicinity of US 101 in Arroyo Grande. Modifications proposed within the urban Context Zone boundary include re-striping and lane reconfiguration at the Brisco Road/US 101 undercrossing, the Brisco Road/El Camino Real intersection, and along the eastbound and westbound El Camino Real approaches to the Brisco Road/ El Camino Real intersection. There is also an existing Park and Ride lot immediately adjacent to the urban Context Zone, approximately 200 feet east of the Halcyon Road/El Camino Real/US 101 southbound ramps intersection.

Speeds and Right-of-Way
The posted speed limit is 35 miles per hour (mph). The right of way in this zone is approximately 60 feet with a street width varying from 38 to 48.5 feet. There is one travel lane in each direction with on-street parking allowed on approximately 25% of the curb face, and 20 access points.

No designated bike lanes are provided. Sidewalk varying from 5 to 10 feet in width exists on both sides of the street; sidewalk is continuous southbound, however, there are gaps in the connectivity in the northbound direction.

Issues in Context Zone 1 include:
 Lack of continuous and adequate sidewalks,
 Difficulty in effectively accessing transit and park and ride facilities,  Proximity to US 101,
 Inconsistent lane configurations through intersections, and  Poor traffic signal timing.

Due to the adjacent Arroyo Grande Cemetery along much of the northern part of the street in this Context Zone, expansion of the right of way to accommodate additional modal improvements is limited.

Context Zone 1: No Bicycle Facility Designations
Context Zone 1: Gaps in Continuous Sidewalks

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2. EXISTING CONDITIONS
Context Zone 2: East Grand Avenue to Fair Oaks Avenue
Halcyon Road through Context Zone 2 is approximately 0.4 miles long and transitions from an urban area to a residential area. This urban transition Context Zone is predominantly developed with urban uses with few residential driveways having direct access to Halcyon Road, with direct access to parking lots for local commercial, office, and medical businesses.

City land use and zoning designations within this zone include:
 General Plan Land Use Designations
 Mixed Use
 Office Professional
 Single-Family Residential - Medium Density
 Multi-Family Residential - High Density
 Multi-Family Residential - Very High Density
 Zoning Designations
 Fair Oaks Mixed Use
 Office Mixed Use
 Single-Family
 Multi-Family
Existing uses include commercial, residential, retail, and public facilities, and notable land uses within this zone include the Arroyo Grande Community Hospital and other medical offices. The urban transition Context Zone also includes mature trees and landscaping adjacent to the existing roadway, as well as existing overhead utility lines, signage, street lighting, fencing, and other infrastructure.

A marked pedestrian crossing is located at the side-street stop-controlled intersection of Halcyon Road and Dodson Way.

Speeds and Right-of-Way
Consistent with the recommended speed noted in the 2018 Citywide Engineering and Traffic Survey, the posted speed limit is 35 mph south of East Grand Avenue and transitions to 40 mph south of Dodson Way, with a school zone speed limit of 25 mph in the vicinity of Harloe Elementary School, which extends north of Fair Oaks Avenue.

The right of way in this zone is approximately 80 feet with a street width varying from 63 to 64.5 feet. Two lanes in each direction are provided, with a center Two-Way Left-Turn Lane (TWLTL) from approximately 350 feet south of Dodson Way to Fair Oaks Avenue where it becomes an exclusive southbound left-turn lane. On-street parking is allowed on the west side of Halcyon Road north of the end of the TWLTL to Dodson Way, and then on both sides of the street north of Dodson Way. North of Park Way, on-street parking is allowed on the west side of the street only.

No bike lanes are provided. Continuous sidewalks exist on both sides of the street, which vary in width from 5 to 7 feet.

Issues in Context Zone 2 include:
 Poor traffic signal timings,
 Speeding,
 Lack of accessible curb ramps,
 Poor crosswalk visibility,
 Narrow and degraded sidewalks,
 Limited visibility caused by on-street parking, and
 Inconsistent or confusing lane configurations
Context Zone 2: No Current Room for Bicycles
Context Zone 2: Crosswalk at East Grand Avenue

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2. EXISTING CONDITIONS
Complete Streets Plan
Context Zone 3: Fair Oaks Avenue to The Pike
Halcyon Road in Context Zone 3 is approximately 0.44 miles long and passes through a neighborhood area. This neighborhood Context Zone is predominantly developed with single-Family residences between Fair Oaks Drive and the southern City limits. This Context Zone also includes a small area of existing mobile homes within a portion of unincorporated San Luis Obispo County, at the northeast corner of Halcyon Road and the southern City limits of Arroyo Grande (i.e., The Pike). City and County of San Luis Obispo (County) land use designations and City zoning designations within this zone are listed below.
 General Plan Land Use Designations
 Community Facilities
 Single-Family Residential - Medium Density
 Zoning Designations
 Public Facility
 Single-Family
 San Luis Obispo County Land Use Designations
 Residential Multi-Family
Notable land uses within this zone include Harloe Elementary School and the school fields at the northern end of the zone. The neighborhood Context Zone also includes mature trees and landscaping adjacent to the existing roadway, as well as existing utility lines, signage, street lighting, fencing, and other infrastructure.

Speeds and Right-of-Way
Consistent with the recommended speed noted in the 2018 Citywide Engineering and Traffic Survey, the posted speed limit is 40 mph with a school zone speed limit of 25 mph in the vicinity of Harloe Elementary School. A marked yellow pedestrian crossing with rectangular rapid flashing beacons is located at the side-street stop-controlled intersection of Halcyon Road and Sandalwood Avenue, south of the elementary school.

The right of way in this zone is approximately 80 feet with a street width varying from 52 (South of Cameron Court) to 64 feet (North of Cameron Court). There are two travel lanes in each direction with a TWLTL until just south of Olive Street and then the street transitions to one travel lane in each direction with a TWLTL. No designated bike lanes are provided. A continuous sidewalk of width varying from 5 to 7 feet is provided on both sides of the street except between The Pike and Cameron Court where no sidewalk exists on the east side of the street.

Issues in Context Zone 3 include:
 Speeding, especially during school hours,
 Lack of continuous sidewalk and accessible curb ramps,  Limited visibility caused by on-street parking, inconsistent or confusing lane configurations, and
 Poor crosswalk visibility
Context Zone 3: Wide Road with Long School Crosswalk
Context Zone 3: No Current Room for Bicycles
Context Zone 3: Speeding is a Concern
Halcyon Road

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2. EXISTING CONDITIONS
Environmental Conditions and Potential
Constraints
Potential environmental constraints associated with project development are summarized in Appendix B based on a memorandum by SWCA Environmental Consultants dated September 7, 2016 and updated on [CITY TO PROVIDE DATE] (provided in Appendix C).

Existing Traffic Characteristics
Table 1 presents the existing mode of travel split, based on the 2015-2019 American Community Survey five-year estimates for Means of Transportation to Work by Selected Characteristics, and compares the commuting patterns of Arroyo Grande to the adjacent cities of Grover Beach and Oceano, San Luis Obispo County, California statewide, and nationwide. The commuting patterns within Arroyo Grande present how residents currently travel to work. Although commute patterns may also be correlated to commute times and distances to work, travel between non-work related trips will vary by mode.

As shown in Table 1 and the Chart to the right, the City of Arroyo Grande’s commute patterns reflect similar commute patterns to the adjacent cities and San Luis Obispo County, but with a lower amount of people carpooling to work or using public transportation. Statistics for the bicycle mode were grouped with taxicab, motorcycle, or other means of travel.

Overall, these statistics indicate a consistent trend of a large percentage of commuters driving alone and more people working at home than using other modes of transportation besides car, truck, or van. The average travel time to work is also relatively consistent with the adjacent cities and San Luis Obispo County. The travel times between Arroyo Grande and the City of San Luis Obispo are typically 20-30 minutes in the PM peak period during the weekday via US 101. This same route would take approximately one hour via public transit (San Luis Obispo Regional Transit Authority).

Existing Traffic Conditions & Analysis
An analysis of the existing traffic conditions was performed for the corridor to evaluate traffic volumes, existing capacity and deficiencies, LOS, and collision history. Along the Halcyon Road corridor, 11 key intersections, three of which are signalized intersections, and eight roadway segments were selected for the analysis. The technical parameters, methodologies, and results detailing existing multimodal intersection analysis including LOS tables are contained in the Existing Conditions Analysis Memorandum, included in Appendix D. An updated analysis is also provided separately, in the Existing Conditions Background Report (November 2020, GHD), prepared during the update of the City Circulation Element.

Existing weekday AM and PM peak hour traffic volume counts were collected for the corridor in September 2014, September 2016, and November 2019. The AM peak hour is defined between 7:00 am and 9:00 am while the PM peak hour is defined between 4:00 pm and 6:00 pm on a typical weekday with school in session. The following eight intersections were analyzed under existing weekday AM and PM peak hour conditions:
 Halcyon Road/El Camino Real
 Halcyon Road/Bennett Avenue
 Halcyon Road/East Grand Avenue
 Halcyon Road/Dodson Way
 Halcyon Road/Farroll Avenue
 Halcyon Road/Fair Oaks Avenue
 Halcyon Road/Sycamore Drive
 Halcyon Road/The Pike
In addition, Average Daily Traffic (ADT) volumes were collected for the eight study segments along the corridor. The following eight study roadway segments were analyzed under existing daily conditions:
 Between El Camino Real and Bennett Avenue
 Between Bennett Avenue and East Grand Avenue
 Between East Grand Avenue and Dodson Way
 Between Dodson Way and Fair Oaks Avenue
 Between Fair Oaks Avenue and Farroll Avenue
 Between Farroll Avenue and Sycamore Drive
Existing Mode of Travel Split
2019 Means of
Transportation to
Work
Arroyo Grande
Grover Beach
Oceano
San Luis Obispo
County
California
United States
Car, Truck, or Van 88.4% 85.0% 92.4% 84.7% 84.0% 85.5%
Drove Alone 74.5% 69.9% 81.5% 74.0% 73.7% 76.4%
Carpooled 14.0% 15.1% 10.9% 10.7% 10.3% 9.1%
Public Transportation 0.7% 2.0% 1.3% 1.2% 5.1% 5.0%
Walked 2.1% 3.7% 2.4% 4.3% 2.7% 2.7%
Bicycle, Taxicab,
Motorcycle, or Other 1.8% 2.5% 3.7% 3.0% 2.6% 1.8%
Worked from Home 7.1% 6.7% 0.3% 6.7% 5.7% 4.9%
Total Workers 16
years+:
8,529 6,768 3,458 128,339 17,904,213 150,571,044
Travel time to work
(minutes): 22.7 20.5 23.4 22.2 29.3 26.6
Source: U.S. Census American Community Survey 5-year estimates 2015-2019 Table 1: Existing Modal Split

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2. EXISTING CONDITIONS
Complete Streets Plan
Level of Service Analysis
Level of Service, or LOS, is a qualitative measure of traffic operating conditions, whereby a letter grade A through F is assigned to an intersection or roadway segment representing progressively worsening traffic conditions. LOS is a measure of actual traffic conditions and the perception of such conditions by motorists.

The peak hour traffic volumes were analyzed at the study intersections to quantify operations for vehicular, pedestrian, and bicycle modes. The daily traffic counts were analyzed along the study roadway segments to quantify vehicular operations. The analysis was conducted using LOS based on the methodologies within the Transportation Research Board’s publication Highway Capacity Manual, Sixth Edition, (HCM 6).

Additionally, Alta Planning & Design analyzed the existing bicycle conditions for the roadway segments (detailed in a memorandum provided in Appendix E) utilizing a standardized Bicycle Level of Traffic Stress (LTS) Analysis. The analysis methodology used for the LTS analysis was adapted from the 2016 Oregon Department of Transportation (ODOT) Analysis Procedure Manual.

The approach outlined in the ODOT report uses roadway network data, including the posted speed limit, the number of travel lanes, and the presence and character of bicycle lanes as a proxy for bicyclist comfort level in urban context, and ADT and shoulder or bike lane width in rural settings. The analysis uses these roadway characteristics to rate the roadway on a scale of 1 being most comfortable, or least stressful, to 4 being least comfortable, or most stressful.

Level of Service Policies
Consistent with City General Plan Circulation Element policy, LOS D is the threshold for acceptable operations for roadways and intersections within the City. Consistent with County General Plan policy, LOS C is the threshold for roadways and intersections within County and Caltrans jurisdictions for acceptable operations.

The City has developed the following policy regarding multimodal analysis. The County of San Luis Obispo has not developed bicycle and pedestrian LOS/LTS policies or modal priority policies.

Existing Conditions Multimodal Analysis Results
Figure 1 to the left presents the existing vehicular intersection LOS (worse of AM or PM peak). Overall, most intersections within the corridor currently operate at an acceptable LOS (D within City limits, otherwise C or better) with the exception of one intersection: Halcyon Road & Farroll Avenue (LOS E). For the three signalized intersections (El Camino Real, East Grand Avenue, and Fair Oaks Avenue), pedestrian LOS was determined to be at LOS B on all approaches, while bicycle mode operated at LOS C or better on all approaches with the exception of LOS D northbound at Grand Avenue in the AM peak hour. All roadway segments along Halcyon Road are currently operating at acceptable LOS D or better for vehicular traffic on a daily basis, with existing volumes ranging from 8,500-14,000 vehicles per day along the corridor.

Pedestrian Facilities
In addition to the signalized intersection analysis, a thorough field assessment of the existing pedestrian facilities, including sidewalks and crosswalks was conducted for each Context Zone along Halcyon Road.

Along the study corridor, there are three signalized intersections with crosswalks, two unsignalized marked crossings at Dodson Way and at Sandalwood Avenue near the elementary school.

The following Figures (Figures 2 through 5) present the existing pedestrian and bicycle facilities, including gaps in sidewalk connectivity (shown in red) and depictions of current cross-sections for each Context Zone.

Overall, gaps in the connectivity of the sidewalk along Halcyon Road are located on the east side, in Context Zone 1 north of Bennett Avenue, and in Context Zone 3 north of The Pike to Cameron Court. However, some of the sidewalk gaps in Context Zone 3 have recently been constructed.

C
Figure 1: Existing Vehicular Level of Service at Intersections C
C
C
D
E
B
C
Bicycle Level of Traffic Stress (LTS) Policy:

CT9 Strive to attain and maintain bicycle Level of Traffic Stress (LTS) 3 or better on all bicycle facilities. Strive to attain and maintain designated low-stress networks.

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2. EXISTING CONDITIONS
Figure 2 - Existing Conditions for Context Zone 1

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2. EXISTING CONDITIONS
Complete Streets Plan
Figure 3 - Existing Conditions for Context Zone 2

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2. EXISTING CONDITIONS
Figure 4 - Existing Conditions for Context Zone 3
Note: As part of the 2022 Pedestrian Crossing Improvements, several ADA ramps and sidewalk gap closures were constructed on the east side of Halcyon Rd between Cameron Ct and Virginia Dr.

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2. EXISTING CONDITIONS
Complete Streets Plan
Bicycle Facilities
In addition to the signalized intersection analysis, Alta Planning & Design analyzed the existing bicycle conditions for the roadway segments (detailed in Appendix E) utilizing a standardized Bicycle Level of Traffic Stress (LTS) Analysis. The analysis methodology used for the LTS analysis, as previously stated, was adapted from the 2016 Oregon Department of Transportation (ODOT) Analysis Procedure Manual. The approach outlined in the ODOT report uses roadway network data, including the posted speed limit, the number of travel lanes, and the presence and character of bicycle lanes as a proxy for bicyclist comfort level in urban context, and ADT and shoulder or bike lane width in rural settings. The analysis uses these roadway characteristics to rate the roadway on a scale, with 1 being most comfortable or least stressful, to 4 being least comfortable or most stressful.

LTS 1 is assigned to roads that would be suitable for most children to ride, and to multi-use paths that are separated from motorized traffic. LTS 2 is assigned to roads that could be comfortably ridden by the average adult population. LTS 3 is the level assigned to roads that would be acceptable to current “enthused and confident” cyclists while LTS 4 is assigned to segments that are only acceptable to “strong and fearless” bicyclists, who will tolerate riding on roadways with higher motor traffic volumes and speeds. Examples for each level of traffic stress are shown in the graphic below using streets found in Rochester, New York.

For the analysis, the roadway links received up to three scores based on its characteristics. The first score was based on its segment (along), the space of roadway between intersecting streets. The second score was based on its approach, the area of the segment with turn lanes approaching an intersection, where present. A third score was based on its intersection, where one segment crosses another. Signalized intersections do not receive an LTS score. All roadways received a segment score. However, not all roadways received an intersection or an approach score (across). For example, a midblock portion of a street link received a segment score, but because it does not intersect another street, nor does it have turn lanes, neither an intersection nor approach score was assigned. These three scores, (when all were assigned), determined the overall LTS score, and is based on a “weakest link” methodology.

The resulting analysis performed and detailed in Alta Planning & Design’s Memorandum helps highlight locations where potential improvements are expected to have the biggest effect on the experience of bicycle users along Halcyon Road. The analysis found that the existing conditions of Halcyon Road do not provide adequate comfort for bicyclists. The corridor consistently scored an LTS 4 along Halcyon Road in all Context Zones.

Context Zone 1 scored an LTS 2 at intersection approaches and crossings.

Context Zones 2 and 4 scored an LTS 3 at intersection approaches and crossings. Context Zone 3 scored an LTS 3 at most intersection approaches and crossings, except near Harloe Elementary school where an LTS 4 is present at intersection approaches and crossings along Halcyon Road.

Figure 6 on the following page depicts the LTS scores for each zone along the roadway and across or approaching intersections.

While the LTS completed focuses on bicycle travel, improvements for bicyclists generally translate into improved conditions for pedestrians, as well. This is particularly true for crossing conditions, as improvements are measured in terms of reduced exposure to motor vehicle travel speed and the number of travel lanes crossed.
 Comfortable for all ages and abilities
 Traffic speeds are low and intersections easy
to cross
 Can include residential streets, and separated
bike paths/cycle tracks
 Comfortable for teenagers and most adults
 Traffic speeds are slightly higher, low speed
differentials
 Can include collector-level streets with Bike
Lanes or a central business district
 Uncomfortable for most, suitable for experienced
and skilled cyclists
 Higher traffic volumes and speeds, wider streets
 Can be perceived as unsafe and are difficult to cross  Narrow or no Bike Lanes provided
 Comfortable for confident adult bicyclists
 Traffic speeds are moderate, roadways can be
five lanes wide
 Can include low speed arterials with Bike Lanes
or moderate speed non-multilane roadways

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Arroyo Grande City CouncilMarch 14, 2023

Arroyo Grande City Council
March 14, 2023