Agenda — Arvin City Council, May 10, 2022 (part 1 of 2)

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY MAY 10, 2022 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Trujillo

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Trujillo Mayor
Daniel Borreli Mayor Pro Tem
Mark S. Franetovich Councilmember
Donny Horton Councilmember
Susana Reyes Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Edwin Brock Chief of Police
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. The City may request speakers to designate a spokesperson to provide public input on behalf of a group, based on the number of people requesting to speak and the business of the City.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to the City meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers
Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting; (b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – May 10, 2022

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. PRESENTATION(S)
A. Swearing In of New Lieutenant, Alex G. Ghazalpour
Cecilia Vela, City Clerk

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of April 22, 2022 – May 05, 2022.

B. Approval of Payroll Register(s) of April 29, 2022.

C. Approval of the Minutes of the Regular Meeting of April 26, 2022.

D. Approval to Participate in the Used Oil Payment Program Managed by the County of Kern for the Fiscal Year of 2022-2023.

E. Approval of A Resolution of the City Council of the City of Arvin to Approve the 2021 Housing Element Annual Progress Report.

F. Approval of A Resolution of the City Council of the City of Arvin Consenting to the Submittal of a Grant Application and Application Documents to the Federal Transit Administration 5311 Program; and Authorizing Related Actions.

G. Approval of A Resolution of the City Council of the City of Arvin Approving the Public Transportation Agency Safety Plan (PTASP); and Authorizing Related Actions
H. Approval of A Resolution of the City Council of the City of Arvin Approving the Transit Asset Management Plan (TAM); Authorizing Related Actions I. Approval of A Resolution of the City Council of the City of Arvin Calling and Giving Notice of the Holding of A General Municipal Election to be Held on Tuesday, November 08, 2022, for the Election of Three (3) Members of the City Council.

Arvin City Council Meeting Agenda – May 10, 2022

Page 2 of 3 ends

J. Approval of A Resolution of the City Council of the City of Arvin Requesting the Board of Supervisors of the County of Kern to Consolidate A General Municipal Election to be Held on Tuesday, November 08, 2022 with the Statewide General Election to be Held on the Same Date.

K. A Resolution of the City Council of the City of Arvin Awarding A Professional Services Agreement to Realty Planners Group, Inc. to Prepare the 2023- 2031 Housing Element, and Authorizing Related Actions.

Staff recommends approval of the Consent Agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___

5. ACTION ITEM(S)
A. Consideration and Adoption of the Transit Supervisor Position, Job Description and Corresponding Salary Schedule. (HR Manager) Staff recommends to adopt the Transit Supervisor job description and revised salary schedule and support the promotion of a qualified applicant to the position.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___ B. Arvin Community Center Leases and Operations. (Mayor Trujillo) Staff recommends consideration and direction from Council.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___ C. Discussion and Action on Measures to Mitigate the Impacts of the COVID-19 (Coronavirus) Pandemic. (City Manager)
Staff recommends to discuss and take action as appropriate.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___ Arvin City Council Meeting Agenda – May 10, 2022

Page 3 of 3 ends

6. STAFF REPORTS

7. COUNCIL MEMBER COMMENTS

8. CLOSED SESSION ITEM(S)
A. Threats to Public Services or Facilities (Pursuant to Government Code, § 54957(a).)
Consultation with: City Attorney and/or City Emergency or Critical Function Personnel.

B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (3): (five potential cases)
C. Threats to Public Services or Facilities (Wastewater Treatment Facility) (Pursuant to Government Code, § 54957(a).)
Consultation with: City Manager

9. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated May 05, 2022.

Cecilia Vela, City Clerk
4/27/2022 5:33:08 PM Page 1 of 7
Payment Register
City of Arvin APPKT00089 - AP for 04.27.22
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1150
Vendor Number
AT&T
Total Vendor Amount
1,037.48
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 1,037.48
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 000018051999 9391033189 SERVICE 03.13.22 - 04.12.22 370.38 04/13/2022 0.00 04/13/2022 000018053762 9391056024 SERVICE 03.13.22 - 04.12.22 667.10 04/13/2022 0.00 04/13/2022 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
20,008.76
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 20,008.76
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 221030016700 MEDICAL MAY 2022 20,008.76 04/13/2022 0.00 04/13/2022 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
809.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 809.89
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 28423036 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT APR2022 809.89 04/12/2022 0.00 04/12/2022 1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
186.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 186.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 30434824 PEST CONTROL SENIOR CTR 04.06.22 103.00 04/06/2022 0.00 04/06/2022 30434895 PEST CONTROL VETERAN'S HALL 04.06.22 83.00 04/06/2022 0.00 04/06/2022 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,325.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 3,325.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 3507 ARVIN LANDSCAPE & MAINT LLMD NO. 1 MAR2022 2,680.00 03/31/2022 0.00 03/31/2022 3508 ARVIN LANDSCAPE & MAINT LLMD NO. 2 MAR2022 645.00 03/31/2022 0.00 03/31/2022 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
315.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 315.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1111142 LTR 450 DISPATCH TRANSIT APR2022 135.00 04/05/2022 0.00 04/05/2022 1111143 LTR 450 DISPATCH PW APR2022 180.00 04/05/2022 0.00 04/05/2022 1298
Vendor Number

CREATIVE FINANCIAL STAFFING
Total Vendor Amount
2,172.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 2,172.60
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 122160214 C.DURAN & M.GONZALEZ WEEK ENDING 04.24.22 2,172.60 04/24/2022 0.00 04/24/2022

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
50,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 50,000.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 30931 AGREEMENT BLOCK RETAINER $50,000 BLOCK PURCHASE 04/11/2022 0.00 04/11/2022 50,000.00 1389
Vendor Number

EMPOWER SOLAR
Total Vendor Amount
756.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 376.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 36601 REFUND BP21-0252 124 4TH AVE SOLAR 376.50 04/12/2022 0.00 04/12/2022 Check 04/27/2022 379.69
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 36606 REFUND BP21-0224 332 WALNUT DR SOLAR 379.69 04/12/2022 0.00 04/12/2022 1402
Vendor Number

ENEDINA MOSQUEDA
Total Vendor Amount
120.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 120.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date

04.15.22 BALLOON ARCH FOR PHOTOS WITH EASTER BUNNY 120.00 04/15/2022 0.00 04/15/2022 1100
Vendor Number

FERNANDO LOPEZ
Total Vendor Amount
160.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 160.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date

04.26.22 INTERPRETER SERVICES 04.26.22 160.00 04/26/2022 0.00 04/26/2022 1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
6,318.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 6,318.44
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1117 ARVIN CDBG CV2-3-00141 NAV SVCS 02.01.22 -02.28.22 6,318.44 03/02/2022 0.00 03/02/2022 1365
Vendor Number

GRIFFITH COMPANY
Total Vendor Amount
152,494.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 152,494.74
Payable Number Description Payable Amount Payable Date Discount Amount Due Date NO 5 FRANKLIN STPL 5370-028NO 5 FRANKLIN STPL 5370-028 02.01.22 - 02.28.22 152,494.74 03/16/2022 0.00 03/16/2022 1019
Vendor Number

GUARDIAN
Total Vendor Amount
6,676.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 6,676.78
Payable Number Description Payable Amount Payable Date Discount Amount Due Date GROUP ID 00 473727 MAY2022BUNDLE INSURANCE MAY2022 6,676.78 04/21/2022 0.00 04/21/2022 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
8,198.23
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 8,198.23
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 9 CANNABIS PLANNING SVC 04.02.22 - 04.15.22 8,198.23 04/16/2022 0.00 04/16/2022

JAS PACIFIC
Total Vendor Amount
1,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 1,500.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date PC 6205 PLANNING SVCS 03.01.22 - 03.31.22 1,500.00 04/10/2022 0.00 04/10/2022 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
313.45
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 313.45
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2892 CITY HALL HR OFFICE REKEY AND 3 KEYS 104.74 02/02/2022 0.00 02/02/2022 3099 CITY HALL REKEY AND EXTRA KEYS 168.71 04/20/2022 0.00 04/20/2022 3100 LOCK REPAIR GITS PARK RESTROOM 40.00 04/20/2022 0.00 04/20/2022 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
18,165.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 18,165.34
Payable Number Description Payable Amount Payable Date Discount Amount Due Date BUIK 690201404 MAY2022 MEDICAL MAY2022 18,165.34 04/05/2022 0.00 04/05/2022 1185
Vendor Number

KERN COUNTY ANIMAL SERVICES
Total Vendor Amount
20,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 20,000.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV JAN2022 THRU MAR2022MONTHLY SERVICES AGMT 1058-2001 JAN22 THRU MAR2204/06/2022 0.00 04/06/2022 20,000.00 1241
Vendor Number

KERN PLUMBING AND BACKFLOW SERVICES INC
Total Vendor Amount
2,185.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 2,185.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 11700 FELECITA PARK BACKFLOW REPAIRS 2,185.00 03/29/2022 0.00 03/29/2022 1376
Vendor Number

KNORR SYSTEMS INC
Total Vendor Amount
25,977.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 25,977.05
Payable Number Description Payable Amount Payable Date Discount Amount Due Date SI237881 ACTIVTED GLASS FILTER MEDIA QTY 30 FOR FILTRATION 2,417.44 03/31/2022 0.00 03/31/2022 SI237900 ECP-113-5 UV SYS+ALARM+SAND FILTERS- SMOTHERMON PK 03/31/2022 0.00 03/31/2022 23,559.61 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
2,946.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 2,946.78
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 64129794 UNIT 203EV RIGHT REAR FLAT REPAIR 330.00 04/01/2022 0.00 04/01/2022 64129842 UNIT 110 45 DAY INSPECTION 245.69 04/06/2022 0.00 04/06/2022 64129843 UNIT 207 45 DAY INSPECTION / REPLACE LTS BIKE RCK 452.36 04/08/2022 0.00 04/08/2022 64129844 UNIT 209 45 DAY INSPECTION 272.75 04/06/2022 0.00 04/06/2022 64129845 UNIT 211 45 DAY INSPECTION- REPLACE HUB PLUG 494.18 04/08/2022 0.00 04/08/2022 64129846 UNIT 203EV 45 DAY INSPECTION-REPLCE COMPRESSR FLTR04/08/2022 0.00 04/08/2022 391.07 64129847 UNIT 205EV 45 DAY INSPECTION-REPLCE COMPRESSR FLTR04/08/2022 0.00 04/08/2022 391.07 64129848 UNIT 207EV 45 DAY INSPECTION-REPLCE COMPRESSR FLTR04/08/2022 0.00 04/08/2022 369.66

MCA DIRECT LLC
Total Vendor Amount
617.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 617.49
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2022085 ELECTION MATL FOR MUNICIPAL ELECTION NOV 8, 2022 617.49 04/05/2022 0.00 04/05/2022 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
759.62
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 759.62
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 659787 BIN RENT - 4 YD ROLLOFF AND LANDFILL FEES MAR2022 759.62 04/11/2022 0.00 04/11/2022 1358
Vendor Number

MTZ CONSTRUCTION COMPANY
Total Vendor Amount
1,837.29
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 1,837.29
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 20220113 FIX SWINGING DOOR - TRANSIT 1,837.29 01/18/2022 0.00 01/18/2022 1340
Vendor Number

NATHAN M HODGES
Total Vendor Amount
20,416.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 20,416.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 00412 LEGAL FEES MARCH 2022 20,416.50 04/04/2022 0.00 04/04/2022 1401
Vendor Number

PEPE'S JUMPERS
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 300.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 041522 4 JUMPERS FOR EASTER EVENT 04/15/2022 300.00 04/15/2022 0.00 04/15/2022 1108
Vendor Number
PG & E
Total Vendor Amount
18,719.33
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 18,719.33
Payable Number Description Payable Amount Payable Date Discount Amount Due Date ELEC SVC 03.14.22 - 04.12.22 ELEC SVC 03.14.22 - 04.12.22 18,719.33 04/13/2022 0.00 04/13/2022 1111
Vendor Number

PITNEY BOWES
Total Vendor Amount
184.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 184.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1020507226 METER SUPPLIES- INK CARTRIDGES 184.00 04/12/2022 0.00 04/12/2022 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
1,815.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 1,815.75
Payable Number Description Payable Amount Payable Date Discount Amount Due Date ARV 04.08.22 MUNI, STSW, SERVICES MAR2022 1,815.75 04/08/2022 0.00 04/08/2022

STAPLES & ASSOCIATES
Total Vendor Amount
8,246.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 8,246.05
Payable Number Description Payable Amount Payable Date Discount Amount Due Date EW-10142 SMOTHERMON PARK- LIGHTING INSTALL 800 WALNUT DR03/23/2022 0.00 03/23/2022 8,246.05 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 100.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2809020 TRANSIT DOT PHYSICAL I.LIMA 03/08/22 100.00 04/07/2022 0.00 04/07/2022 1195
Vendor Number

TRAFFIC MANAGEMENT INC
Total Vendor Amount
997.66
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 997.66
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 846262 ARVIN CITY LIMITS SIGNS 997.66 03/31/2022 0.00 03/31/2022 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 04/27/2022 308.36
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 5019580991 COPIER LEASE ARVIN PD 03.29.22 - 04.28.22 183.87 04/01/2022 0.00 04/01/2022 5019613254 COMM DEV LEASE 03.30.22 - 04.29.22 124.49 04/04/2022 0.00 04/04/2022

4.A.1
Attachment: Demand Register April 22, 2022 - May 05, 2022 (Demand Register(s) of April 22, 2022 - May 05, 2022.) Payment Register APPKT00089 - AP for 04.27.22
4/27/2022 5:33:08 PM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 377,968.78 50 35 0.00
Packet Totals: 50 35 0.00 377,968.78

4.A.1
Attachment: Demand Register April 22, 2022 - May 05, 2022 (Demand Register(s) of April 22, 2022 - May 05, 2022.) Payment Register APPKT00089 - AP for 04.27.22
4/27/2022 5:33:08 PM Page 7 of 7
Cash Fund Summary
Fund Amount Name
90 Main Pooled Cash Fund -377,968.78
Packet Totals: -377,968.78

4.A.1
Attachment: Demand Register April 22, 2022 - May 05, 2022 (Demand Register(s) of April 22, 2022 - May 05, 2022.) 5/5/2022 11:36:11 AM Page 1 of 3
Payment Register
City of Arvin APPKT00092 - Payroll AP for April 2022
01 - Vendor Set 01
Bank: PY - Payroll Vendor Payables
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/05/2022 40.98
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000143 AFLAC 20.49 04/01/2022 0.00 04/01/2022
INV0000164 AFLAC 20.49 04/15/2022 0.00 04/15/2022
1006
Vendor Number

ALLSTATE
Total Vendor Amount
217.46
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/05/2022 217.46
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000144 ALLSTATE 108.73 04/01/2022 0.00 04/01/2022
INV0000165 ALLSTATE 108.73 04/15/2022 0.00 04/15/2022
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
620.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/05/2022 620.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000145 APOA Dues 320.00 04/01/2022 0.00 04/01/2022
INV0000166 APOA Dues 300.00 04/15/2022 0.00 04/15/2022
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
1,523.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/05/2022 1,523.74
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000149 SEIU Dues 12.00 04/01/2022 0.00 04/01/2022
INV0000153 SEIU Dues 749.87 04/01/2022 0.00 04/01/2022
INV0000167 SEIU Dues 12.00 04/15/2022 0.00 04/15/2022
INV0000168 SEIU Dues 749.87 04/15/2022 0.00 04/15/2022
1018
Vendor Number

VANTAGE POINT TRANSFER AGENTS
Total Vendor Amount
969.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 05/05/2022 969.92
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000141 457 Contributions 475.00 04/01/2022 0.00 04/01/2022 INV0000142 457 Loan Repayment 9.96 04/01/2022 0.00 04/01/2022 INV0000162 457 Contributions 475.00 04/15/2022 0.00 04/15/2022 INV0000163 457 Loan Repayment 9.96 04/15/2022 0.00 04/15/2022

4.A.1
Attachment: Demand Register April 22, 2022 - May 05, 2022 (Demand Register(s) of April 22, 2022 - May 05, 2022.) Payment Register APPKT00092 - Payroll AP for April 2022 5/5/2022 11:36:11 AM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check 3,372.10 14 5 0.00
Packet Totals: 14 5 0.00 3,372.10

4.A.1
Attachment: Demand Register April 22, 2022 - May 05, 2022 (Demand Register(s) of April 22, 2022 - May 05, 2022.) Payment Register APPKT00092 - Payroll AP for April 2022 5/5/2022 11:36:11 AM Page 3 of 3
Cash Fund Summary
Fund Amount Name
90 Main Pooled Cash Fund -3,372.10
Packet Totals: -3,372.10

4.A.1
Attachment: Demand Register April 22, 2022 - May 05, 2022 (Demand Register(s) of April 22, 2022 - May 05, 2022.)

4.B.1
Attachment: Payroll Register of April 29, 2022 (Payroll Register(s) of April 29, 2022.) Arvin City Council Meeting Minutes – April 26, 2022

Page 1 of 3 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
APRIL 26, 2022
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: CM Horton and CM Reyes absent; All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve Agenda.

Motion CM Franetovich Second MPT Borreli Vote 3-0

3. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of April 08, 2022 – April 21, 2022.

B. Approval of Payroll Register(s) of April 15, 2022.

C. Approval of the Minutes of the Regular Meeting of April 12, 2022.

D. Approval of A Proclamation Proclaiming May 2022 as Community Action Month.

Staff recommends approval of the Consent Agenda.

Motion to approve Consent Agenda Items 3A – 3D.

Motion MPT Borreli Second CM Franetovich Vote 3-0

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of April 26, 2022 (Minutes of the Regular Meeting of April 26, 2022.) Arvin City Council Meeting Minutes – April 26, 2022

Page 2 of 3 ends

4. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Adoption of An Ordinance of the City Council of the City of Arvin, Adopting Code Amendments to Sections 16.04.04; .050; .070; .095 of Chapter 16.04 General Provisions; Sections 16.28.050 of Chapter

16.8 Final Maps; Section 16.32.020; 040; 050; .060 of Chapter 16.32 Divisions Other Than Subdivisions; Sections 16.36.010; .020; .030; .040 of Chapter

16.36 Lot Line Adjustments; Add Chapter 16.38 Merger of Parcels; Section

16.38.010; Section 17.28.020, Section 17.30.020; Section 17.32.020; Section

17.34.020; Section 17.36.020; Section 17.56.040; Section 17.64 of Title 17 Zoning; Add Title 18 – California Environmental Quality Act Implementation - Environmental Clearance and to Adopt Related CEQA Exemption Findings, and to Adopt A Related Notice of Exemption Pursuant to CEQA Guidelines, Sections 15061(B)(1) and 15061(B)(3). (City Planner)
Staff recommends the City Council consider adopting the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive second reading of the Ordinance, and approve the adoption of the Ordinance.

Hearing opened.

No public testimony.

Hearing closed.

Motion to waive second reading and approve the adoption of the Ordinance.

Motion MPT Borreli Second CM Franetovich Vote 3-0
Ordinance No. 2022-480

5. ACTION ITEM(S)
A. Discussion and Action on Measures to Mitigate the Impacts of the COVID-19 (Coronavirus) Pandemic. (City Manager)
Staff recommends to discuss and take action as appropriate.

No motion and no action taken for above Action Item 5A.

6. STAFF REPORTS

7. COUNCIL MEMBER COMMENTS

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of April 26, 2022 (Minutes of the Regular Meeting of April 26, 2022.) Arvin City Council Meeting Minutes – April 26, 2022

Page 3 of 3 ends

B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (3): (six potential cases)
CLOSED SESSION REPORT BY CITY ATTORNEY:
8A: The City Manager provided an update concerning third party investigation; will provide additional update at the next council meeting.
8B: No reportable action from any of the cases; One case was removed from future closed session agenda.

9. ADJOURNED @ 6:47PM

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of April 26, 2022 (Minutes of the Regular Meeting of April 26, 2022.)

4.D.1
Attachment: Authorization Cover Letter from Kern County Public Works_UOPP FY22-23_051022 (Used Oil Payment Program (OPP) FY 2022- May 11, 2022
To: CalRecycle
Sent via email to: [email protected]
Rachel Woodard, Kern County Public Works Department
Operations and Maintenance Division
RE: Letter of Authorization
I am the City Manager of the City of Arvin. I am authorized to contractually bind the City of Arvin. Pursuant to this authority, I hereby authorize the County of Kern to submit a regional Used Oil Payment Program (OPP) application and act as Lead Agency on behalf of the City of Arvin.

The County of Kern is hereby authorized to execute all documents necessary to implement and secure payment under the OPP.

Sincerely,
Jeff Jones, City Manager
(661) 854-3134
[email protected]
MAYOR
Olivia Trujillo

MAYOR PRO TEM
Daniel Borreli

COUNCIL MEMBERS
Mark Franetovich
Donny Horton
Susana Reyes

CITY MANAGER
Jeff Jones
Phone (661) 854-3134
Fax (661) 854-0817
200 Campus Drive
P.O. Box 548
Arvin, California 93203

CITY OF ARVIN

4.D.2
Attachment: City of Arvin Letter re Used Oil Payment Program FY 2022-2023_051022 (Used Oil Payment Program (OPP) FY 2022-2023) Staff Report 2021 Housing Element Annual Progress Report

Page 1 of 2 ends

CITY OF ARVIN
Staff Report
Meeting Date: May 10, 2022
TO: Arvin City Council
FROM: Tendai Mtunga, City Planner
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin to Approve the 2021 Housing Element Annual Progress Report
BACKGROUND:

In April 2016, the City Council adopted the 2013-2023 Arvin Housing Element, but the Housing Element required changes to respond to comments from the State Department of Housing and Community Development (HCD) in order to receive certification. In March 2018, the City Council adopted the 2013-2023 Arvin Housing Element Amendment and in April 2018, the City received HCD’s certification letter.

The purpose of the Housing Element is to identify and provide for existing and projected affordable housing needs. The Housing Element includes numerous housing programs that preserve the existing affordable housing stock, remove governmental constraints, provide adequate sites for a variety and diversity of housing, and promote equal housing opportunities.

The full on-line Annual Progress Report includes the following: Table A, Housing Development Applications Submitted; Table A2, Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units; Table B, Regional Housing Needs Allocation Progress - Permitted Units Issued By Affordability; Table C, Sites identified or Rezoned to Accommodate Shortfall Housing Need; Table D, Program Implementation Status pursuant to Government Code section 65583; Table E, Commercial Development Bonus Approved pursuant to Government Code section 65915.7 (does not apply): Table F, Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1, subdivision (c)(2) (does not apply); Table G, Locally Owned Lands Included in the Housing Elements Sites Inventory that have been sold, leased, or otherwise disposed of; Table H, Locally Owned Surplus Sites; and, a Summary Table.

Due to the size of the tables, Exhibit A includes the summary of total number of housing permits issued and the number of final approvals in 2021 by affordability levels and Table D the housing program implementation status.

STAFF RECOMMENDATION:

Staff recommends approval of the resolution.

4.E.1
Attachment: Staff Report 2021 Housing Element Annual Progress Report (Approve the 2021 Housing Element Progress Report) Staff Report 2021 Housing Element Annual Progress Report

Page 2 of 2 ends

FINANCIAL IMPACT:

None.

ATTACHMENTS:

Exhibit A
Table D

4.E.1
Attachment: Staff Report 2021 Housing Element Annual Progress Report (Approve the 2021 Housing Element Progress Report)

Page 1 of 2 ends

Reso to Approve the 2021 Housing Element Annual Progress Report.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO APPROVE THE 2021 HOUSING ELEMENT ANNUAL PROGRESS
REPORT
WHEREAS, The purpose of the Housing Element is to identify and provide for existing and projected affordable housing needs; and
WHEREAS, The Housing Element includes numerous housing programs that preserve the existing affordable housing stock, remove governmental constraints, provide adequate sites for a variety and diversity of housing, and promote equal housing opportunities; and WHEREAS, Government Code Section 65400 requires that every California City provide the State with an Annual Progress Report and update on the status and implementation of its Housing Element; and
WHEREAS, The Housing Element Annual Progress Report includes the following tables: Housing Development Applications Submitted; Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units; Regional Housing Needs Allocation Progress - Permitted Units Issued By Affordability; Sites identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law; Program Implementation Status pursuant to Government Code section 65583; Commercial Development Bonus Approved pursuant to Government Code section 65915.7; Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1, subdivision (c)(2); Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of; Locally Owned Surplus Sites and, a Summary Table; and NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby approve the 2021 Housing Element Annual Progress Report (Exhibit A) ///////
///////
///////
///////
///////
///////
///////
///////

4.E.2
Attachment: Resolution 2021 Housing Element Annual Progress Report (Approve the 2021 Housing Element Progress Report)

Page 2 of 2 ends

Reso to Approve the 2021 Housing Element Annual Progress Report.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 10th day of May 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibit A: 2021 Housing Element Annual Progress Report
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.E.2
Attachment: Resolution 2021 Housing Element Annual Progress Report (Approve the 2021 Housing Element Progress Report) Jurisdiction Arvin ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
A_1_Prior A_1_Current A_1_Address A_1_Name A_1_ID A_2_Unit A_3_Tenure A_4_Date A_5_vLowDeed A_5_vLowNone A_5_LowDeed A_5_LowNone A_5_ModDeed A_5_ModNone A_5_Above A_6_Total A_7_Total A_8_Total A_9_Stream Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low-Income
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total

APPROVED
Units by project
Total

DISAPPROVED
Units by Project
Was APPLICATION

SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Was a Density
Bonus requested
for this housing
development?
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 0 0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Table A
Housing Development Applications Submitted
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes (CCR Title 25 §6202)
Density Bonus
10 4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Jurisdiction Arvin ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Entitlement
Date Approved # of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of the
units were
Extremely Low
Income?+
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35 Streamlining)
Y/N
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select multiple -
see instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction (years)
(if affordable in perpetuity
enter 1000)+
Number of
Demolished/Dest
royed Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied to
the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 0 0 0 0 47 0 47 0 0 0 0 0 60 2 62 0 0 0 0 207 Bautista St. BP21-0074 SFD O 0 1 4/9/2021 1 1 9/1/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
205 Bautista St. BP21-0075 SFD O 0 1 4/9/2021 1 1 9/1/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
203 Bautista St. BP21-0076 SFD O 0 1 4/9/2021 1 1 9/1/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
201 Bautista St. BP21-0077 SFD O 0 1 4/9/2021 1 1 10/26/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
111 Bautista St. BP21-0078 SFD O 0 1 4/9/2021 1 1 10/12/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
110 Bautista St. BP21-0079 SFD O 0 1 4/9/2021 1 1 10/26/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
200 Bautista St. BP21-0080 SFD O 0 1 4/9/2021 1 1 10/26/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
202 Bautista St. BP21-0081 SFD O 0 1 4/9/2021 1 1 10/12/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
204 Bautista St. BP21-0082 SFD O 0 1 4/9/2021 1 1 9/23/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
206 Bautista St. BP21-0083 SFD O 0 1 4/9/2021 1 1 9/23/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
192 042 18 880 S Comanche
Drive BP21-0091 SFD O 0 1 7/28/2021 1 0 N Y Survey of Comparable Units and HCD Affordability Calculator 107 Bautista St. BP21-0092 SFD O 0 1 5/17/2021 1 1 11/12/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
105 Bautista St. BP21-0093 SFD O 0 1 5/17/2021 1 1 10/26/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
103 Bautista St. BP21-0094 SFD O 0 1 5/28/2021 1 1 11/12/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
104 Bautista St. BP21-0095 SFD O 0 1 5/28/2021 1 1 11/23/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
106 Bautista St. BP21-0096 SFD O 0 1 5/17/2021 1 1 10/12/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
108 Bautista St. BP21-0097 SFD O 0 1 5/18/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
207 Capistrano St. BP21-0098 SFD O 0 1 5/28/2021 1 1 10/26/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
205 Capistrano St. BP21-0099 SFD O 0 1 5/18/2021 1 1 11/23/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
203 Capistrano St. BP21-0100 SFD O 0 1 5/28/2021 1 1 11/24/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
201 Capistrano St. BP21-0101 SFD O 0 1 5/18/2021 1 1 11/30/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
111 Capistrano St. BP21-0127 SFD O 0 1 6/4/2021 1 1 11/30/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
103 Capistrano St BP21-0128 SFD O 0 1 6/4/2021 1 1 11/24/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
104 Capistrano St BP21-0129 SFD O 0 1 6/4/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
107 Capistrano St BP21-0130 SFD O 0 1 6/4/2021 1 1 12/14/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
105 Capistrano St BP21-0131 SFD O 0 1 6/4/2021 1 1 12/14/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
0 0 0
0 0 0
106 Capistrano St. BP21-0144 SFD O 0 1 6/30/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
108 Capistrano St. BP21-0145 SFD O 0 1 6/30/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
110 Capistrano St. BP21-0146 SFD O 0 1 6/30/2021 1 1 12/14/2021 1 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
200 Capistrano St. BP21-0147 SFD O 0 1 6/30/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
202 Capistrano St. BP21-0148 SFD O 0 1 6/30/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
204 Capistrano St. BP21-0163 SFD O 0 1 7/21/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
203 Varsity Ave.. BP21-0165 SFD O 0 1 7/22/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
206 Capistrano St. BP21-0166 SFD O 0 1 7/22/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
207 Varsity Ave. BP21-0167 SFD O 0 1 7/22/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
205 Varsity Ave. BP21-0168 SFD O 0 1 7/22/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
101 Bautista St. BP21-0182 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
102 Bautista St. BP21-0183 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
101 Capistrano St. BP21-0184 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
102 Capistrano St. BP21-0185 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
201 Varsity Ave. BP21-0186 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
111 Varsity Ave BP21-0187 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
107 Varsity Ave BP21-0188 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
105 Varsity Ave BP21-0189 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
103 Varsity Ave BP21-0190 SFD O 0 1 8/11/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
101 Varsity Ave BP21-0191 SFD O 0 1 8/12/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator No APN assigned
190 344 05 416 Capistrano St. BP21-0193 SFD O 0 1 8/17/2021 1 0 N N Survey of Comparable Units and HCD Affordability Calculator
0 0 0
190-353-16 382 Bautista St. BP19-0275 SFD O 0 0 1 1/6/2021 1 N N HCD Affordability Calculator 190-353-17 386 Bautista St. BP19-0276 SFD O 0 0 1 1/6/2021 1 N N HCD Affordability Calculator 190-353-18 390 Bautista St. BP19-0277 SFD O 0 0 1 1/6/2021 1 N N HCD Affordability Calculator 190-353-19 394 Bautista St. BP19-0278 SFD O 0 0 1 1/7/2021 1 N N HCD Affordability Calculator 190-353-20 398 Bautista St. BP19-0279 SFD O 0 0 1 1/7/2021 1 N N HCD Affordability Calculator 192-121-53 525 Langford Ave BP19-0179 SFD O 0 0 1 1/14/2021 1 N N 190-353-01 399 Capistrano St. BP19-0285 SFD O 0 0 1 2/16/2021 1 N N HCD Affordability Calculator 190-353-02 395 Capistrano St. BP19-0286 SFD O 0 0 1 2/16/2021 1 N N HCD Affordability Calculator 190-353-03 391 Capistrano St. BP19-0287 SFD O 0 0 1 2/17/2021 1 N N HCD Affordability Calculator 190-353-04 389 Capistrano St. BP19-0289 SFD O 0 0 1 2/17/2021 1 N N HCD Affordability Calculator 190-353-08 367 Capistrano St. BP19-0292 SFD O 0 0 1 2/23/2021 1 N N HCD Affordability Calculator 191-131-10 665 Meyer St. BP19-0001 SFD O 0 0 1 2/25/2021 1 N Y Survey of Comparable Units and HCD Affordability Calculator
190-353-05 383 Capistrano St. BP19-0288 SFD O 0 0 1 3/9/2021 1 N N HCD Affordability Calculator 190-354-01 211 Capistrano St. BP19-0280 SFD O 0 0 1 3/10/2021 1 N N HCD Affordability Calculator 190-353-09 363 Capistrano St. BP19-0293 SFD O 0 0 1 3/10/2021 1 N N HCD Affordability Calculator 190-351-11 362 Capistrano St. BP19-0314 SFD O 0 0 1 3/17/2021 1 N N HCD Affordability Calculator 190-351-12 364 Capistrano St. BP19-0315 SFD O 0 0 1 3/17/2021 1 N N HCD Affordability Calculator 190-351-13 370 Capistrano St. BP19-0316 SFD O 0 0 1 3/17/2021 1 N N HCD Affordability Calculator 190-351-14 374 Capistrano St. BP19-0317 SFD O 0 0 1 3/17/2021 1 N N HCD Affordability Calculator 190-353-10 361 Capistrano St. BP19-0294 SFD O 0 0 1 3/23/2021 1 N N HCD Affordability Calculator 190-351-15 378 Capistrano St. BP19-0318 SFD O 0 0 1 3/25/2021 1 N N HCD Affordability Calculator 190-351-16 382 Capistrano St. BP19-0319 SFD O 0 0 1 3/25/2021 1 N N HCD Affordability Calculator 191-100-25 414 Walker St. BP19-0221 SFD O 0 0 1 4/1/2021 1 N Y HCD Affordability Calculator 190-351-17 386 Capistrano St. BP19--0320 SFD O 0 0 1 4/14/2021 1 N N HCD Affordability Calculator 190-351-18 390 Capistrano St. BP19--0321 SFD O 0 0 1 4/14/2021 1 N N HCD Affordability Calculator 190-351-19 394 Capistrano St. BP19--0322 SFD O 0 0 1 4/14/2021 1 N N HCD Affordability Calculator 190-351-01 399 Varsity Ave. BP19-0300 SFD O 0 0 1 4/15/2021 1 N N HCD Affordability Calculator 190-351-02 395 Varsity Ave. BP19-0301 SFD O 0 0 1 4/15/2021 1 N N HCD Affordability Calculator 190-351-03 391 Varsity Ave. BP19-0302 SFD O 0 0 1 4/15/2021 1 N N HCD Affordability Calculator 190-351-04 389 Varsity Ave BP19-0303 SFD O 0 0 1 5/13/2021 1 N N HCD Affordability Calculator 190-351-05 383 Varsity Ave BP19-0304 SFD O 0 0 1 5/13/2021 1 N N HCD Affordability Calculator 190-351-06 379 Varsity Ave BP19-0305 SFD O 0 0 1 5/13/2021 1 N N HCD Affordability Calculator 190-351-07 371 Varsity Ave. BP19-0306 SFD O 0 0 1 5/13/2021 1 N N HCD Affordability Calculator 190-351-08 367 Varsity Ave. BP19-0307 SFD O 0 0 1 5/19/2021 1 N N HCD Affordability Calculator 190-351-09 363 Varsity Ave. BP19-0308 SFD O 0 0 1 5/19/2021 1 N N HCD Affordability Calculator 190-351-10 361 Varsity Ave. BP19-0309 SFD O 0 0 1 6/22/2021 1 N N HCD Affordability Calculator 190-352-01 211 Varsity Ave. BP19-0310 SFD O 0 0 1 6/22/2021 1 N N HCD Affordability Calculator 446-120-05 3501 Blue Loop Ln BP19-0229 SFD O 0 0 1 11/24/2021 1 N Y Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units (CCR Title 25 §6202)
Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Progress Report) Jurisdiction Arvin ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023 (CCR Title 25 §6202) 1 3 4
RHNA Allocation
by Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - -
Non-Deed Restricted - - - - - - - - -
Deed Restricted 9 11 - - - - - - -
Non-Deed Restricted 17 13 6 - - - - - -
Deed Restricted - - - - - - - - -
Non-Deed Restricted 60 29 79 102 111 1 47 - -
Above Moderate 349 - - - - - 2 - - - 2 347
1,169
86 53 85 102 111 3 47 - - 487 928
Note: units serving extremely low-income households are included in the very low-income permitted units totals and must be reported as very low-income units. 183
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will include units that were permitted since the start of the planning period.

Total RHNA
Total Units
Income Level
Very Low
Low
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. -
-
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
429 Moderate
398
239
183
Please contact HCD if your data is different than the material supplied here 56 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
398

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Jurisdiction Arvin ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023 Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-Income Low-Income Moderate-Income Above ModerateIncome Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
(CCR Title 25 §6202)

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Jurisdiction Arvin
Reporting Year 2021 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation

1. Housing Information
Outreach Program
Promote property owner awareness and
interest in available housing programs
through the City website and print media in
public buildings
Annually 2017-2023 In partnership with Self Help Enterprises, the City used PLHA and other COVID-related funds to create a COVID assistance program for rent, mortgage, and utility payment assistance in 2021. Self Help Enterprises is managing the implementation and outreach of the program to include posters and large banners straegically placed throughout the City, social media posts across various platforms, in-person tabling event on October 1, 2021, and multiple online workshops with translations services available.

2. Home Maintenance
Counseling Program
The City will conduct one counseling
workshop a year on home maintenance to
answer question on code compliance, home
health and safety. The City will arrange for
provisions of translation materials and
interpretation at its community workshops
as appropriate.

Annually 2017-2023
The City experienced extreme staff shortages in the 2021 calendar year limiting new activities and programs. Due to staffing shortages, the COVID-19 pandemic, and related constraints the City prioritized outreach for COVID economic relief for residents. This program was not active in 2021 and the City continues to explore other funding opportunities from the State.

3. Neighborhood "CleanUp"/"Fix-Up" CampaignsThe City will conduct “neighborhood cleanup/fix-up day” twice a year and announce the event on the City’s website and flyers
published in the local newspaper and
posted at City Hall and other public
facilities. Flyers and notices of this event
will be in English and Spanish and will be
distributed to the school district to involve
students in this clean-up campaign.

Annually 2017-2023
Due to staffing shortages, the COVID-19 pandemic, and related constraints the City prioritized outreach for COVID economic relief and other beneficial programs for the public such as grant applications for park and recreational spaces. The City listened to resident concerns and took action to "fix up" parks and public spaces by implementing an urban greening CALFIRE grant amd planting over 170 trees. In 2021, the City applied and was awarded over $1.9 million in Prop 68 funds for park renovations. Additional planning activities took place in 2021 for Clean Up/Fix-Up campaign events for the following year.

4. Arvin Housing Advisory
Committee
Establish the Arvin Housing Element
Advisory Committee within six month from
adoption of the Housing Element
Amendment
Within six months from the
adoption of Housing Element
Amendment
City used internal resources to create an outreach plan and timeline for the Arvin Housing Advisory Committee but implementation was halted due to sudden staff shortages. With lack of staff and the ongoing pandemic, the program could not move forward. In preparation for the next housing element, the City plans to move the committee forward in 2022 and 2023.

5. Code Enforcement
Program
1) Hire full-time Code Enforcement officer;
2) Identify and address approx. 150-200
code violations cases per year.

Hire a full-time Code
Enforcement officer in 2017
and continue the program to
2023 (if CDBG funds are
available)
The City hired a full-time Building Inspector/Code Enforcement Officer in late 2021 funded by the General Fund. Prior to this full-time position being filled, the City had a parttime building inspector/code enforcement officer for the earlier part of 2021. Due to staff shortages and transition of employees there are no code violations recorded for the 2021 year.

6. Residential Rental Unit
Inspection and Maintenance
Program
Adopt a Residential Rental Unit Inspection
and Maintenance Program.

Establish the program in
2018 and continue the
program to 2023 (if CDBG
funds are available)
Due to staffing shortages, the COVID-19 pandemic, and other constraints this program was not active in 2021. The City continues to explore other funding opportunities from the State.

7. Funding Single-Family
Owner Occupied
Rehabilitation and MultiFamily Rehabilitation
Program
Secure HUD funds through the State and
initiate the Single-Family Owner Occupied
Rehabilitation and Multi-Family
Rehabilitation Programs. The number
rehabilitation loans to be approved will
depend on the CDBG and/or HOME
allocation amount and the maximum loan
improvement amount per program.

Establish the program in
2018 and continue the
program to 2023 (if CDBG
and/or HOME funds are
available)
Due to staffing shortages, the COVID-19 pandemic, and other constraints this program was not active in 2021. The City continues to explore other funding opportunities from the State. The City prioritized outreach for COVID-related economic relief programs in 2021 to include options for homeowners. CDBG funds allocated in 2021 included a homeless navigation center in Arvin, additional COVID-19 relief support for businesses and residents, and older applications that rolled over for capital improvement projects.

8. Maintain and Update
Inventory of At-Risk Housing
Projects
a) Develop a preservation strategy for atrisk projects, b) Maintain and update an atrisk project inventory and aid at-risk project owners.

Annually 2017-2023 The City contacted contacted property managers of the different affordable housing projects within the City. All housing project managers indicated that none of the units were at-risk of converting to market-rate housing.

9. Preservating Mobilehome
Parks
1) Notify mobilehome park residents and
associations of the MPRROP and provide
information material on the City’s website;
2) Mail flyers to mobilehome park owners
regarding regional, State and Federal
resources and funds.

Annually 2017-2023, as
NOFAs are available.

Due to staffing shortages, the COVID-19 pandemic, and other constraints this program was not active in 2021. The City continues to explore other funding opportunities from the State.

10. Section 8 Rential
Assistance
Continue participating in the HACK Section
8 program.

Annually 2017-2023 The City refers all Section 8 Rental Assistance program enquiries to the Housing Authority of the County of Kern (HACK) at its website https://kernha.org/.

11. Development of
Extremely Low-Income
Housing
1) Facilitate the construction of 198
extremely-low income housing units during
the 2016-2023 Planning Period; 2)
Prepare a development guide/marketing
package and provide it on the City's website
and mail it to local and regional for-profit
and non-profit housing developers.

Prepare development
guide/markting package in
2018 City contnues to compile pointed information on HCD programs that support and facilitate extremely low-income housing construction. This information has been made available for internal purposes and interested parties. No extremely-low income housing units were constructed in 2021.

12. Energy Conservation
Library
Increase energy efficiency of new homes
and to reduce housing operating costs.

Annually 2017-2023 The City continues to collect updated information on energy conservation and efficiency from the Hero Program ([email protected]), Kern Energy Watch (www.kernenergywatch.com) and in partnership with San Joaquin Valley Clean Energy Organization. Due to successful community engagement workshops for homeowners regarding consumer protection for solar instalation the City issued 104 building permits for solar installation on single-family residences in 2021.

Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Progress Report) Jurisdiction Arvin
Reporting Year 2021 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)

13. Update and Amend the
General Plan and Zoning
Ordinance:
(a) Sphere of Influence
1) Adoption of the MSR by LAFCO and
expansion of Arvin’s SOI to accommodate
future economic and housing development;
2) Assess potential impacts of expanding
the SOI and economic development on
Arvin’s affordable housing stock; 3) Update
General Plan and Zoning Map to reflect SOI
expansion.

Expansion of SOI anticipated
within five years of adoption
of the Housing Element and
update of the General Plan
and Zoning Map occurring
one year after SOI
expansion
The Arvin City Council approved Resolution No. 2018-68 introducing two Sphere of Influence (SOI) alternative expansion areas in 2018. In 2019, LAFCo approved the expansion of the City’s Sphere of Influence (SOI) to include 2,085 acres. The Edmonson Tract, a disadvantage community northeast of the city was added to the SOI. The City’s General Plan and Zoning Map were updated to reflect the expanded SOI. 13 (b) Density Bonus Amend the current density bonus ordinance Concurrent with the adoption of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted Ordinance No. 2019-456 amending the Municipal Code, including the Density Bonus Ordinance to comply with State law.
13 (c) Transitional and
Supportive Housing
Amend the zoning ordinance to comply with
State law on transitional and supportive
housing
Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted Ordinance No. 2019-456 amending the Municipal Code, including the Transitional and Supportive Housing ordinance to comply with State law.
13 (d) Family Amend the Municipal Code to redefine
“Family”.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted Ordinance No. 2019-456 amending the Municipal Code, including the definition of Family to comply with State law. 13 (e) Minimum Units Per
Acre and Units Per Site
Amend the development standards in the R3 and R-4 zoing ordinances.Concurrent with the adoption of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted Ordinance No. 2019-456 amending the Municipal Code, including the Minimum Units/Acre and Units/Site ordinance to comply with State law.
13 (f) Remove Minimum
Unit Size
Amend the development standard of R-2-

7.5 zoning ordinance.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted Ordinance No. 2019-456 amending the Municipal Code, including the removal of Minimum Unit Size to comply with State law.
13 (g) Rezone Land to
Accommodate the Shortfall
of Affordable Housing from
the 2008-2013 Housing
Element
Amend zoning for APN 190-030-48 from R3 to R-4Concurrent with the adoption of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in 2018, the City Council adopted Ordinance No. 2018-445. 13 (h) General Plan
Consistency
1) Amend the Safety and Conservation
Elements of the General Plan to include
policies regarding fire and flood hazard
management, and the Land Use Element to
address disadvantaged communities; 2)
Prepare the General Plan Progress Report
1) Concurrent with the
adoption of the 2013-2023
Housing Element
Amendment in 2017/18; 2)
Annually 2017-2023
Completed in January 2019, the Planning Committee adopted Resolution No. 2019-03 updating the Safety Element and Conservation Element to address flood and high fire hazards and in February 2019, Resolution No. 2019-09 was adopted to address unincorporated island or fringe communities.
14, Adequate Infrastructure
for Affordable Housing
Amend the Housing Element to include a
policy to provide water and sewer service
priority to affordable housing projects.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment.

Completed in 2018, the City Council adopted the Housing Element (Ordinance No. 2018- 23) that included a policy of providing water and sewer service priority to housing projects affordable to lower-income households.

15. Local Plan and Standard
Review
Facilitate the production of affordable forsale and rental housing.Annually 2017-2023 In 2021 the City designated ten separate parcels as surplus land according to the Surplus Lands Act and released a Request for Proposals for Surplus Lands Public Sale, Lease, or Exchange. City is actively working with interested parties regarding the parcels available to include mainly affordable housing developers. Additionally, using LEAP and SB2 funds, the City is updating their Zoning Ordinance regarding multi-family units and creating an Accessory Dwelling Unit (ADU) Program to faciliate additonal affordable housing options. Planning and drafting of the RFPs and for these programs began in 2021.

16. Faciliting Large Parcels Facilitate development along Sycamore Road between Meyer Street and Stockton
Avenue.
2018/2019 and on-going for
the development of marketrate apartments and mixeduse development.

In 2019, the City approved the construction of the Auburn Oaks housing project (Tract 5816-11) on the vacant property (APN 189-351-58 and 189-351-67) located near the southwest corner of Sycamore Road and Meyer Street. This 140-unit project is funded by the USDA and will primarily serve farmworkers. Site preparation was started in 2020 with construction proposed in 2021 and 2022. As of December 31, 2021 permits have not been issued for the construction on the units.

17. Promote Variety of
Housing
Provide the development guide/marketing
package on the City's website and mail the
marketing package to local and regional forprofit and non-profit housing developers Information on the City
website in 2017, and
marketing package mailed
annually
As discussed in Program 15, the City was awarded LEAP, PLHA, and SB2 funding to develop an ADU Program, pre-approved plans, and a corresponding ordinance to facilitate ADU construction. Additionally in 2021, in compliance with the Surplus Lands Act, the City published surplus lands available for possible low to moderate housing development. The City website is up to date with the most recent General Plan, Municipal Code, application and impact fee schedules.

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Progress Report) Jurisdiction Arvin
Reporting Year 2021 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)

18. Adequate Sites
Monitoring Program
1) Maintain an up-to-date inventory of
adequate housing sites for each income
category on the City's website
2) Perform an annual evaluation to
determine whether sites are being utilized
for residential development and monitor the
effectiveness of programs and incentives
Annually evaluation during
the 2017-2023 period with
additional sites and/or
incentives within six months
of the evaluation, if needed.

The annual evaluation will be
conducted in
February/March of each
year, prior to the submittal of
the annual Housing Element
Progress Report to HCD at
the end of March.

An annual land use survey was conducted by the City to monitor the development of vacant land identified in the Arvin 2013-2023 Housing Element. Results of the visual survey are on file with the Arvin Community Development Department. In summary, new development on previously vacant land mainly occurred in the northeast (vicinity of Varsity Avenue and Tejon Highway). (See APR Table A2 for a list of site issued Certificate of Occupancy).

19. Reasonable
Accommodation
Provide information on the reasonable
accommodation ordinance on the City's
website and at City Hall and at the Building
and Planning counter.

On-going Reasonable accommodation information is available at City Hall.

20. Farmworker Housing Develop information packages on
developing farmworker housing and
procedures to priority processing
farmworker housing projects.

Starting in 2018 with an
assessment of farmworker
housing needs, if CDBG
funds are available.

21. Outreach for Persons
with Developmental
Disabilities
Develop an outreach program providing
information on housing options for persons
with developmental disabilities through a
variety of traditional and electronic media,
as well as through face-to-face interaction.
2017/2018
Due to staffing shortages, the COVID-19 pandemic, and other constraints this program was not active in 2021. The City continues to explore other funding opportunities from the State.

22. Equal Housing
Opportunity Program
1) Continue to refer fair housing inquires to
GBLA and provide fair housing information
at City Hall, on the City's website, and at
other public buildings; 2) Host a community
meeting in the in the City during the
development of the State AFH; 3) Support
the recommendations of the San Joaquin
Valley Fair Housing and Equity
Assessment.

Annually 2017-2023 The City continues to refer fair housing inquiries to Greater Bakersfield Legal Assistance (GBLA) and California Rural Legal Assistance (CRLA). CRLA continues to rent office space (Arvin Veterans Hall) from the City to provide fair housing services for Arvin residents.

23. Housing No Net Loss
Program
Develop an evaluation procedure to
implement Government Code Section
65863.

Annually 2017-2023 In February 2019, the City Council adopted Ordinance No. 2019-456 approving amendments to the Municipal Code, including Section 17.12.25: "Other uses may be permitted as authorized by the Municipal Code where equal to, or greater, land area is provided to replace and/or provide a residential development of at least 16 units per acre concurrent to or prior to development of the other use."

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Progress Report) Jurisdiction Arvin ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Jurisdiction Arvin ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023 (CCR Title 25 §6202) Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+ Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields. The description should adequately document how each unit complies with subsection (c) of Government
Code Section 65583.1+
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Jurisdiction Arvin
Reporting Period 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 12/31/2015 - 12/31/2023 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Progress Report) Jurisdiction Arvin
Note: "+" indicates
an optional field
Reporting Period 2021
(Jan. 1 - Dec.
31)
Cells in grey
contain autocalculation formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
190-270-01 Bear Mountain Blvd. Vacant Surplus Land 0.135 Resolution No. 2021-54
190-270-03 Bear Mountain Blvd. Vacant Surplus Land 0.205 Resolution No. 2021-54
190-270-05 Bear Mountain Blvd. Vacant Surplus Land 0.766 Resolution No. 2021-54
190-270-06 Bear Mountain Blvd. Vacant Surplus Land 4.04 Resolution No. 2021-54
190-250-03 Bear Mountain Blvd. Vacant Surplus Land 1.8 Resolution No. 2021-54
190-250-04 Bear Mountain Blvd. Vacant Surplus Land 1.89 Resolution No. 2021-54
190-250-05 Bear Mountain Blvd. Vacant Surplus Land 2.07 Resolution No. 2021-54
191-010-01 Bear Mountain Blvd./Commanche Vacant Surplus Land 0.38 Resolution No. 2021-54
192-110-16 816 Sycamore St. Vacant Surplus Land 0.164 Resolution No. 2021-54
190-260-06 Walnut St./Grapevine Dr. Vacant Surplus Land 5.27 Resolution No. 2021-54
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
Table H
Locally Owned Surplus Sites
For Kern County jurisdictions, please format the APN's as follows:999-999-99-99-9

4.E.3
Attachment: 2021 Housing Element Annual Progress Report_051022 (Approve the 2021 Housing Element Progress Report) Jurisdiction Arvin
Reporting Year 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 47
0 47
Units by Structure Type Entitled Permitted Completed
SFA 0 0 0
SFD 0 47 62
2 to 4 0 0 0
5+ 0 0 0
ADU 0 0 0
MH 0 0 0
Total 0 47 62
0 0
0 0
0 0
0 0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
Total Units Constructed with Streamlining
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Consultant-Draft Ordinace $55,000.00 $0.00 Other
Consultant selected as
of early 2022 and in
progress of updating
ordinance
Staff Time-Planner $10,000.00 $0.00 Other Program currently in progress
Staff Time-City Engineer $10,000.00 $0.00 Other Program currently in progress
Consultant - 3 ADU Designs $50,000.00 $0.00 Other
Consultant selected as
of early 2022 and
program currently in
progress
Staff tie-CivicSpark Fellow $25,000.00 $25,000.00 Other CivicSpark Fellow
prepared City for
current program
progress
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0 0
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 47
0 47
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 60
2 62
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
In Progress
Completed

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
In Progress
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ 150,000.00
Task Status
In Progress
In Progress

1. Housing Information
Outreach Program
Promote property owner awareness and
interest in available housing programs
through the City website and print media in
public buildings
Annually 2017-2023 In partnership with Self Help Enterprises, the City used PLHA and other COVID-related funds to create a COVID assistance program for rent, mortgage, and utility payment assistance in 2021. Self Help Enterprises is managing the implementation of the program and, outreach to include posters and large banners straegically placed throughout the City, social media posts across various platforms, in-person tabling event on October 1, 2021, and multiple online workshops ith translations services available.

Flyers and notices of this event will be in
English and Spanish and will be distributed
to the school district to involve students in
this clean-up campaign.

Annually 2017-2023
Due to staffing shortages, the COVID-19 pandemic, and related constraints the City prioritized outreach for COVID economic relief and other beneficial programs for the public such as grant applications for park and recreational spaces. The City listened to resident concerns and took action to "fix up" parks and public spaces by implementing an urban greening CALFIRE grant amd planting over 170 trees. Additionally, the City applied and was awarded over $1.9 million in Prop 68 funds for park renovations. Additinal planning activities took place in 2021 for Clean Up/Fix-Up campaign events for the following year.

5. Code Enforcement
Program
1) Hire full-time Code Enforcement officer;
2) Identify and address approx. 150-200
code violations cases per year.

Hire a full-time Code
Enforcement officer in 2017
and continue the program to
2023 (if CDBG funds are
available)
The City hired a full-time Building Inspector/Code Enforcement Officer in late 2021 funded by the General Fund. Prior to this full-time position being filled, the City had a part-time building inspector/code enforcement officer for the earlier part of 2021. Due to staff shortages and transition of employees there are no code violations recorded for the 2021 year.

6. Residential Rental Unit
Inspection and Maintenance
Program
Adopt a Residential Rental Unit Inspection
and Maintenance Program.

8. Maintain and Update
Inventory of At-Risk Housing
Projects
a) Develop a preservation strategy for atrisk projects, b) Maintain and update an atrisk project inventory and aid at-risk project owners.

9. Preservating Mobilehome
Parks
1) Notify mobilehome park residents and
associations of the MPRROP and provide
information material on the City’s website; 2)
Mail flyers to mobilehome park owners
regarding regional, State and Federal
resources and funds.

Annually 2017-2023, as
NOFAs are available. Due to staffing shortages, the COVID-19 pandemic, and other constraints this program was not active in 2021. The City continues to explore other funding opportunities from the State.

10. Section 8 Rential
Assistance
Continue participating in the HACK Section
8 program.

Annually 2017-2023 The City refers all Section 8 Rental Assistance program enquiries to the Housing Authority of the County of Kern (HACK) at its website https://kernha.org/.

12. Energy Conservation
Library
Increase energy efficiency of new homes
and to reduce housing operating costs.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)

4.E.4
Attachment: Table D (5-10-22) (Approve the 2021 Housing Element Progress Report) 13 (b) Density Bonus Amend the current density bonus ordinance Concurrent with the adoption of the 2013-2023 Housing
Element Amendment in
2017/18.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

7.5 zoning ordinance.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted Ordinance No. 2019-456 amending the Municipal Code, including the removal of Minimum Unit Size to comply with State law.
13 (g) Rezone Land to
Accommodate the Shortfall
of Affordable Housing from
the 2008-2013 Housing
Element
Amend zoning for APN 190-030-48 from R-3
to R-4
Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment.

15. Local Plan and
Standard Review
Facilitate the production of affordable forsale and rental housing.Annually 2017-2023 In 2021 the City designated ten separate parcels as surplus land according to the Surplus Lands Act and released a Request for Proposals for Surplus Lands Public Sale, Lease, or Exchange. City is actively working with interested parties regarding the parcels available to include mainly affordable housing developers. Additionally, using LEAP and SB2 funds, the City is updating their Zoning Ordinance regarding multi-family units and creating an Accessory Dwelling Unit (ADU) Program to faciliate additonal affordable housing options.

Planning and drafting of the RFPs and for these programs began in 2021.

The annual evaluation will be
conducted in February/March
of each year, prior to the
submittal of the annual
Housing Element Progress
Report to HCD at the end of
March.

19. Reasonable
Accommodation
Provide information on the reasonable
accommodation ordinance on the City's
website and at City Hall and at the Building
and Planning counter.

On-going Reasonable accommodation information is available at City Hall.

20. Farmworker Housing Develop information packages on
developing farmworker housing and
procedures to priority processing farmworker
housing projects.

Starting in 2018 with an
assessment of farmworker
housing needs, if CDBG
funds are available.

4.E.4
Attachment: Table D (5-10-22) (Approve the 2021 Housing Element Progress Report)

23. Housing No Net Loss
Program
Develop an evaluation procedure to
implement Government Code Section
65863.

4.E.4
Attachment: Table D (5-10-22) (Approve the 2021 Housing Element Progress Report) City of Arvin Housing Element
Annual Progress Report
Reporting Period : 2021 (Jan. 1 - Dec. 31, 2021)
Permit Summary 2021
Housing Permit Applications Submitted 0
Proposed Units in All Applications Received 0
Housing Permits Approved and Issued 47
Housing Certificate of Occupancy 62
Permits Approved and Issued by Income Levels 2021
Income Level Number Permits
Very Low
Deed Restricted 0
Non-Deed Restricted 0
Low
Deed Restricted 0
Non-Deed Restricted 0
Moderate
Deed Restricted 0
Non-Deed Restricted 47
Above Moderate 0
Total Units 47
Note: Units serving Extremely Low-Income households are included in the Very Low-Income category RHNA and Permits Approved and Issued by Income Levels
2015-2021
Income RHNA Allocation Total 2015-2021 Remaining
Very Low 398 0 398
Low 239 56 183
Moderate 183 429 0
Above Moderate 349 2 347
Total 1,169 487 928

4.E.5
Attachment: Exhibit A (5-10-22) (Approve the 2021 Housing Element Progress Report)

CITY OF ARVIN
Staff Report
Meeting Date: May 10, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grant Writer
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin Consenting to the Submittal of a Grant Application and Application Documents to the Federal Transit Administration 5311 Program; and Authorizing Related Actions BACKGROUND:

The City of Arvin provides transportation services to the Citizens of the City of Arvin. Many of the services provided by the transit department are at low or no cost for the benefit of the community residents. As such, the City can apply for grant funds to help offset the costs of the City’s transportation program. The transportation department relies on 5311 funds for operational costs.

STAFF RECOMMENDATION:

The staff recommends approval of the resolution.

FINANCIAL IMPACT:

City Staff has determined the application for 5311 funds to the FTA will provide the City Transit Department operational funds under the program.

ATTACHMENTS:

A Resolution of the City Council of the City of Arvin Consenting to the Submittal of a Grant Application and Application Documents to the Federal Transit Administration 5311 Program; and Authorizing Related Actions.

4.F.1
Attachment: Staff Report FTA 5311 Grant Program 2022 & 2023 (Submittal of a Grant Application to FTA 5311)

Page 1 of 2 ends

Reso Consenting to Submittal of Grant Application for FTA 5311 RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

CONSENTING TO THE SUBMITTAL OF A GRANT APPLICATION

AND APPLICATION DOCUMENTS TO THE FEDERAL TRANSIT
ADMINISTRATION 5311 PROGRAM; AND AUTHORIZING RELATED

ACTIONS
WHEREAS, the Federal Transit Administration is an operating administration of the United States Department of Transportation, for Federal Transportation assistance authorized by 49 U.S.C Chapter 53, Title 23 of the United States Code, and other Federal statutes administered by the Federal Administration, and
WHEREAS, the Federal Transit Administration (FTA) has been delegated authority to award Federal financial assistance for transportation projects; and WHEREAS, the City of Arvin is eligible to apply for Federal Transportation Administration 5311 FTA funds; and
WHEREAS, the grant agreement for Federal financial assistance will impose certain obligations upon the City of Arvin, and may require the city to provide a share of the project cost; and
WHEREAS, the City of Arvin will provide all annual certifications and assurances to the Federal Transit Administration required for the 5311 grant funds, and WHEREAS, the City of Arvin recognizes that it is responsible for compliance with all FTA grant assurances, and state and federal laws, including, but not limited to, laws governing the use of bond funds; and
WHEREAS, The FTA requires the City of Arvin to complete and submit a Governing Body Resolution for the purposes of identifying an agent authorized to act on behalf of The City of Arvin to execute actions necessary to apply for Federal Transportation 5311 FTA Funds and ensure continued compliance with FTA assurances, and state and federal laws; and WHEREAS, it is the intent of the City Council that this Resolution constitutes such a Governing Body Resolution.

NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve as follows:

Section 1: The City Manager or his designee, is hereby authorized to submit the required documents to file an application for federal assistance under the 5311, FTA program on behalf of the City of Arvin with the Federal Transit Administration for authorizing a project administered by the Federal Transit Administration; and

4.F.2
Attachment: Resolution FTA 5311 2022 & 2023 (Submittal of a Grant Application to FTA 5311)

Page 2 of 2 ends

Reso Consenting to Submittal of Grant Application for FTA 5311 Section 2: The City Manager or his designee, is hereby authorized and empowered to execute in the name of the City of Arvin all grant documents including, but not limited to, applications, agreements, amendments, and requests for payments, necessary to secure 5311 grant funds and implement the approved grant projects from the Federal Transit Administration, subject to approval as to legal form by the City Attorney.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 10th day of May 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.F.2
Attachment: Resolution FTA 5311 2022 & 2023 (Submittal of a Grant Application to FTA 5311)

CITY OF ARVIN
Staff Report
Meeting Date: May 10, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grant Writer
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin Approving the Public Transportation Agency Safety Plan (PTASP); Authorizing Related Actions BACKGROUND:

The Federal Transit Administration requires that all transit agencies applying for FTA 5339 funds develop a Public Transportation Agency Safety Plan (PTASP). The City of Arvin staff has developed a plan and is submitting the safety plan for City Council review and adoption.

STAFF RECOMMENDATION:

Staff recommends approval
FINANCIAL IMPACT:

No fiscal impact
ATTACHMENTS:

Public Transportation Agency Safety Plan (PTASP)- City of Arvin

4.G.1
Attachment: Staff Report PTASP (Reso Approving the Public Transportation Agency Plan (PTASP))

Page 1 of 2 ends

Reso of the City Council of the City of Arvin Adopting the Public Safety Transportation Agency Plan (PTASP) RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING THE PUBLIC TRANSPORTATION AGENCY SAFETY
PLAN (PTASP); AND AUTHORIZING RELATED ACTIONS
WHEREAS, the Federal Transportation Administration (FTA) adopted principles of the Safety Management System for enhancing safety within public transportation in the form of the Public Transportation Agency Safety Plan (PTASP) Final Rule, 49 CFR Part 673; and WHEREAS, FTA requires that all public agencies receiving Section 5339 Federal Funds must establish and implement a PTASP that meets the requirements of 49 CFR Part 673; and WHEREAS, the PTASP must document the processes and activities related to the Agency’s Safety Management System and include performance targets based on the safety performance measures established under the National Public Transportation Safety Plan that are shared with the regional Metropolitan Planning Organizations; and WHEREAS, the PTASP and ongoing updates must be signed by the Accountable Executive and approved by the City Council of the City of Arvin; and WHEREAS, The City of Arvin Transit Department has established a written PTASP that complies with all parts of 49 CFR Part 673 and is dedicated to the ongoing support of safety performance through established practices and procedures to identify, mitigate and monitor safety risks; and
NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby;
Section 1: Approve and Adopt the Arvin Transit Public Transportation Agency Safety Plan.

Section 2: Authorize the City Manager, or his designee to certify the Arvin Transit Public Transportation Agency Safety Plan and execute all related documents, subject to approval as to legal form by the City Attorney.
///////
///////
///////
///////
///////
///////
///////

4.G.2
Attachment: Resolution Adopting the Public Safety Transit Agency Plan PTASP (Reso Approving the Public Transportation Agency Plan

Page 2 of 2 ends

Reso of the City Council of the City of Arvin Adopting the Public Safety Transportation Agency Plan (PTASP) I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 10 th day of May 2022 by the
following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibit: Public Transportation Agency Safety Plan-City of Arvin I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.G.2
Attachment: Resolution Adopting the Public Safety Transit Agency Plan PTASP (Reso Approving the Public Transportation Agency Plan

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
i
Public Transportation Agency Safety Plan
City of Arvin
Transportation Department
165 Plumtree Drive
Arvin, CA 93203
Adopted by the Arvin City Council on
May 10, 2022
Signature of Accountable Executive Date

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
ii
Table of Contents
Section 1 | Transit Agency Information ..................................................1

1.1 Accountable Executive.................................................................................. 1

1.2 Chief Safety Officer....................................................................................... 1

1.3 Agency Leadership and Executive Management........................................... 1

1.4 Key Staff........................................................................................................ 1 Section 2 | Plan Development, Approval, and Updates..........................3

2.1 Drafting the Plan........................................................................................... 3

2.2 Signature by the Accountable Executive and Approval by the City Council ... 3

2.3 Certification of Compliance........................................................................... 3

2.4 Plan Review and Updates.............................................................................. 3 Section 3 | Safety Performance Targets (SPTs).......................................5

3.1 Target Development ..................................................................................... 5 Section 4 | Overview of the Agency’s Safety Management Systems (SMS).......................................................................................................6 Section 5 Safety Management Policy......................................................7

5.1 Safety Management Policy Statement.......................................................... 7

5.2 Safety Management Policy Communication.................................................. 7

5.3 Employee Safety Reporting Program ............................................................ 8

5.4 SMS Authorities, Accountabilities, and Responsibilities................................ 8 Section 6 | Safety Risk Management (SRM)............................................9

6.1 Safety Hazard Identification.......................................................................... 9

6.2 Safety Risk Assessment............................................................................... 10

6.3 Safety Risk Mitigation ................................................................................. 12

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
iii
Section 7 | Safety Assurance.................................................................13

7.1 Safety Performance Monitoring and Measurement.................................... 13 Section 8 Safety Promotion...................................................................16

8.1 Safety Communication................................................................................ 16 Subsection 8.2 Competencies and Training ...................................................... 16 Section 9 | Definitions ..........................................................................18 Section 10 | Documentation.................................................................21

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
iv
This page intentionally blank.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
v
Table of Exhibits
Exhibit 6.2.1 Safety Risk Likelihood Matrix ................................................................................................10 Exhibit 6.2.2 Safety Risk Severity Matrix....................................................................................................11 Exhibit 6.2.3 Safety Risk Assessment Matrix..............................................................................................11 Exhibit 10.1 Adopting Resolution...............................................................................................................22

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
vi
This page intentionally blank.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
1 Section 1 | Transit Agency Information
The City of Arvin is located in Kern County, in California's Central Valley, approximately 100 miles north of Los Angeles and 20 miles southeast of Bakersfield. The city's population in 2019 stood at just over 21,000.

Arvin Transit provides fixed-route and demand-response transit services. Fixed-route service includes a local (intracity) route, a route connecting Arvin with neighboring Lamont, a route linking Arvin with the Tejon Ranch/IKEA Industrial Complex, and a route connecting Arvin with Bakersfield. Service is operated Monday through Friday from 7:00 a.m. to 4:30 p.m. (the Tejon Ranch route includes one early-morning trip at 4:10 a.m.). Dial-A-Ride service is provided within Arvin city limits.

The City of Arvin operates Arvin Transit through its Transportation Department. All of the City’s transit services are provided in-house (i.e., not contracted). The City is a recipient/sub-recipient of FTA Section 5311, Section 5339, and state Transportation Development Act funds. The City of Arvin does not provide transportation services on behalf of any other entity.

1.1 Accountable Executive
The City of Arvin’s Accountable Executive is City Manager Jeff Jones. The Accountable Executive is the single, identifiable person who has ultimate responsibility for carrying out this Agency Safety Plan as well as the City’s Transit Asset Management (TAM) Plan. The Accountable Executive provides control or direction over the human and capital resources needed to develop and maintain both this Plan and the TAM Plan.

The Accountable Executive is accountable for ensuring that the Agency’s Safety Management Systems (SMS) is effectively implemented throughout the Agency’s public transportation program The Accountable Executive is accountable for ensuring action is taken, as necessary, to address any substandard performance in the Agency’s SMS. The Accountable Executive may delegate specific responsibilities, but the ultimate accountability for the Transit Agency’s safety performance cannot be delegated and always rests with the Accountable Executive.

1.2 Chief Safety Officer
The Accountable Executive has designated the Transit Manager, Hesham Elshazly, as the City’s Chief Safety Officer who has the authority and responsibility for day-to-day implementation and operation of the Agency’s SMS. The Chief Safety Officer holds a direct line of reporting to the Accountable Executive and has a strong working relationship with the operations and asset management functions for Arvin Transit.

1.3 Agency Leadership and Executive Management
Agency Leadership/Executive Management is comprised of the City Manager (Accountable Executive) and the Transit Manager (Chief Safety Officer).

1.4 Key Staff
City of Arvin key staff may include managers, supervisors, specialists, analysts, and other key employees who are performing highly technical work and overseeing employees performing critical tasks and

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
2 providing support in the implementation of this Agency Safety Plan and SMS principles in various departments throughout the agency.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
3 Section 2 | Plan Development, Approval, and Updates
The City of Arvin developed the contents of this Agency Safety Plan to meet requirements specified in 49 CFR Part 673. This Plan is based on the four (4) principles or pillars of the Safety Management Systems (SMS). SMS is defined as the formal, top-down, organization-wide, data-driven approach to managing safety risk and assuring the effectiveness of safety mitigations. It includes systematic policies, procedures, and practices for the management of safety risk. The four principles or pillars of SMS are: (1) Safety Management Policy; (2) Safety Risk Management; (3) Safety Assurance; and (4) Safety Promotion.

2.1 Drafting the Plan
The City of Arvin prepared this Plan with the assistance of a consultant, thereby meeting the requirements of 49 CFR Part 673. The FTA and Caltrans will oversee compliance with the requirements of Part 673 through the existing Triennial Review processes.

2.2 Signature by the Accountable Executive and Approval by the City Council Pursuant to 49 CFR Part 673.11 (a)(1), this Agency Safety Plan and subsequent updates must be signed by the Accountable Executive and approved by the Arvin City Council. Documentation of Council approval is found in Section 10.

2.3 Certification of Compliance
Pursuant to 49 CFR Parts 673.13(a) and 673.13(b), the City of Arvin certifies it has established this Agency Safety Plan, meeting the requirements of 49 CFR Part 673, and will certify its compliance with 49 CFR Part 673. As an FTA Section 5311 funding recipient, the City was not required to certify its initial plan by December 31, 2020.

After initial certification, and on an annual basis, the City of Arvin must update this Agency Safety Plan by July 20 in perpetuity. All Agency Safety Plan updates shall be signed by the Accountable Executive and approved by the City Council.

The FTA does not require this plan to be submitted to the FTA. Instead, the City will certify that it has established this Safety Plan, which fulfills the requirements under Part 673. The FTA annually amends and issues the list of Certifications and Assurances. The City will review such guidance for incorporation into the safety program as necessary.

2.4 Plan Review and Updates
The City of Arvin updates this Safety Plan when information, processes or activities change within the Agency and/or when 49 CFR Part 673 undergoes significant changes, or annually, whichever comes sooner. As the City collects data through its Safety Risk Management and Safety Assurance processes, shared with Caltrans and the local Metropolitan Planning Organization (MPO) as described in subsection

3.1 below, the MPO and Caltrans will evaluate the City’s safety performance targets (SPTs) to determine whether they need to be changed, as well.

The City of Arvin will measure Safety Management System performance by annually analyzing key safety performance indicators; reviewing inspections, investigations and corrective action reports; and auditing

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
4 the processes that support the Safety Management System each February. These activities will become the basis for revising or developing safety objectives, safety performance targets, and plans with the goal of continuous safety improvement.

This Plan may need to be reviewed and updated more frequently based on the following:
• The approach to mitigating safety deficiencies is deemed to be ineffective; • Significant changes to service delivery have been made; • New processes or procedures that may impact safety have been introduced; • Resources available to support SMS have changed or been re-prioritized; and/or • There has been a significant change to the City’s organizational structure.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
5 Section 3 | Safety Performance Targets (SPTs)

3.1 Target Development
The City of Arvin includes Safety Performance Targets (SPTs) in this Safety Plan. These targets are specific numerical targets set by the City and based on the safety Performance Measures established by the FTA in the National Public Transportation Safety Plan. In the most recent version (2017), the FTA adopted four initial safety Performance Measures: (1) Fatalities, (2) Injuries, (3) Safety Events, and (4) System Reliability.

The City developed safety performance targets for Arvin Transit that it will review and update annually.

The specific safety performance targets are based on the safety performance measures established under the National Public Transportation Safety Plan and the safety performance goals set by the City based on the past three (3) Calendar years of data. The Safety Performance Targets for Arvin Transit are expected to stay remain consistent with the previous three years data pertaining to fatalities, injuries, safety events, and system reliability.

The FTA requires the City to coordinate with the Metropolitan Planning Organization (i.e., the Kern Council of Governments) and the state (Caltrans) to the maximum extent practicable. Pursuant to 49 CFR Part 673.15(a), the City will make safety performance targets available to the Kern Council of Governments (Kern COG) to aid in the planning process upon certification of this plan. Additionally, the City will transmit performance data against the safety performance targets to Caltrans and Kern COG on an annual basis.

Mode of Transit
Service
Fatalities
(total)
Fatalities
(per 100k
VRM)
Injuries
(total)
Injuries
(per 100k
VRM)
Safety Events
(total)
Safety
Events (per
100k VRM)
System
Reliability
(VRM /
failures)
Fixed-route 0 0 0 0 0 0 0
Demand-response 0 0 0 0 0 0 0
Targets Transmitted to the State
State Entity Name Date Targets Transmitted
Caltrans Department of Transportation
Targets Transmitted to the
Metropolitan Planning
Organization (MPO)
Metropolitan Planning Organization
Name
Date Targets Transmitted
Kern Council of Governments

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
6 Section 4 | Overview of the Agency’s Safety Management Systems (SMS)
Safety Management Systems (SMS) is a comprehensive, collaborative approach that brings management and labor together to build on the transit industry’s existing safety foundation to control risk better, detect and correct safety problems earlier, share and analyze safety data more effectively, and measure safety performance more carefully. The City of Arvin’s SMS focuses on applying resources to risk and is based on ensuring Arvin Transit has the organizational infrastructure to support decision-making at all levels regarding the assignment of resources. Some key parts of the City’s SMS include:
• Defined roles and responsibilities;
• Strong executive safety leadership;
• Formal safety accountabilities and communication;
• Effective policies and procedures; and
• Active employee involvement
Furthermore, the City’s SMS have four distinct components, which are discussed in subsequent sections of this Safety Plan:
• Safety Policy,
• Safety Risk Management,
• Safety Assurance, and
• Safety Promotion.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
7 Section 5 Safety Management Policy
The first component of the City of Arvin’s SMS is the Safety Management Policy, which serves as the foundation of Arvin Transit’s Safety Management System. It clearly states the organization’s safety objectives and sets forth the policies, procedures, and organizational structures necessary to accomplish the safety objectives. The Safety Management Policy clearly defines management and employee responsibilities for safety throughout the organization. It also ensures that management is actively engaged in the oversight of the system’s safety performance by requiring regular review of the Safety Management Policy, budget and program by the designated Accountable Executive.

5.1 Safety Management Policy Statement
Safety is the City of Arvin’s first priority. Arvin Transit is committed to implementing, developing, and improving strategies, management systems, and processes to ensure that all of its activities uphold the highest level of safety performance and meet required safety standards. • We will develop and embed a safety culture in all our activities that recognizes the importance and value of effective safety management and acknowledges at all times that safety is paramount. • We will clearly explain for all staff their accountabilities and responsibilities for the development and operation of the Safety Management System.
• For passengers and employees, we will minimize the safety risk associated with transit service to as low as reasonably practicable and we will work to comply with and, wherever possible, exceed legislative and regulatory requirements and standards. We also will work to ensure that all employees are provided with adequate and appropriate safety information and training, are competent in safety matters, and are only allocated tasks commensurate with their skills. • We have established safety performance targets to help us measure the overall effectiveness of our processes and ensure we meet our safety objectives. We will issue quarterly reports to the entire organization documenting how well we met our safety performance targets and describing the safety risk mitigations we implemented to reduce safety risk.

Key objectives of the City’s Safety Management Policy are:

1. To ensure employee and passenger safety.

2. To support a robust safety culture.

3. To minimize safety risks and hazards through effective reporting and mitigation.

5.2 Safety Management Policy Communication
This Safety Management Policy will be distributed to each transit employee at the time of their hiring and reviewed annually during employee safety meetings.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
8 5.3 Employee Safety Reporting Program
The City of Arvin commits to providing appropriate management involvement and the necessary resources to establish an effective reporting system that will encourage employees to communicate and report any unsafe work conditions, hazards, or at-risk behavior to the management team. The City of Arvin will ensure that no action will be taken against employees who disclose safety concerns through the reporting system, unless disclosure indicates an illegal act, gross negligence, or deliberate or willful disregard of regulations or procedures.

5.4 SMS Authorities, Accountabilities, and Responsibilities All levels of management and employees are accountable for the delivery of the highest level of safety performance, starting with the Accountable Executive. The City of Arvin will integrate the management of safety among the primary responsibilities of all managers and employees, as defined in Arvin Transit job descriptions.

Managers must take an active role in the Safety Risk Management process and ensure that Safety Assurance functions are adequately supported. Managers are responsible for ensuring that Safety Risk Management is being performed in their operational areas of control so that safety risk associated with safety hazards is assessed and mitigated.

All employees will support safety management by ensuring safety concerns are identified and reported.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
9 Section 6 | Safety Risk Management (SRM)
The second component of the City of Arvin’s SMS is Safety Risk Management, which includes processes and procedures to provide an understanding of the Agency’s operations and vehicle maintenance to allow individuals to identify hazards associated with those activities.

The City has implemented a Safety Risk Management process for all elements of its transportation system.

The Safety Risk Management process includes the following activities: safety hazard identification, safety risk assessment, and safety risk mitigation.

6.1 Safety Hazard Identification
Hazard identification is the first step in the Safety Risk Management process and a key component. It involves these fundamental safety-related activities: Identifying safety hazards and their consequences; assessing the risks associated with the consequences of the hazards; and developing mitigations to reduce the potential consequences of the identified hazards.

The following is Arvin Transit’s methods and processes to identify hazards. The Agency considers, as a source for hazard identification, data and information provided by an oversight authority and the FTA.

Hazards are identified through a variety of sources, including:
• Employee safety reporting;
• Review of vehicle camera footage;
• Review of monthly performance data and safety performance targets; • Observations from supervisors;
• Maintenance reports;
• Comments from customers, passengers, and third parties; • Monthly safety meetings;
• Inspections of vehicles and facilities;
• Results of training assessments;
• Investigations into safety events, incidents and occurrences; and • Information from FTA and oversight authorities.

When a hazard has been identified, whatever the source, it is reported to Arvin Transit’s Chief Safety Officer Hesham Elshazly, who enters it into the Hazard Log. The Chief Safety Officer also may enter hazards into this log based on reviews of operations and maintenance activities and procedures.

The Chief Safety Officer will investigate hazards to collect information and determine if hazards need to be entered into the safety risk assessment process. In following up on identified hazards, the Chief Safety Officer may:
• Reach out to the reporting party, if available, to gather all known information about the reported hazard,

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
10 • Conduct a walkthrough of the affected area, assessing the possible hazardous condition, generating visual documentation (photographs and/or video), and taking any measurements deemed necessary,
• Conduct interviews with employees in the area to gather potentially relevant information on the reported hazard,
• Review any documentation associated with the hazard (records, reports, procedures, inspections, technical documents, etc.),
• Contact other departments that may have association with or technical knowledge relevant to the reported hazard,
• Review any past reported hazards of a similar nature, and • Evaluate tasks and/or processes associated with the reported hazard.

Any identified hazard that poses an immediate risk to transit operations, the health and safety of employees or the public, or equipment must immediately be brought to the attention of the Accountable Executive and placed through the Safety Risk Management process for safety risk assessment and mitigation. Otherwise, hazards will be prioritized for further Safety Risk Management activity.

6.2 Safety Risk Assessment
Safety risk assessment defines the level or degree of the safety risk by assessing the likelihood and severity of the consequences of hazards and prioritizes hazards based on the safety risk. Chief Safety Officer Hesham Elshazly, with assistance from key staff, is responsible for assessing identified hazards and ratings using the safety risk matrix below. Prioritizing safety risk provides the Accountable Executive with the information needed to make decisions about resource application.

The following matrix, adapted from the FTA’s Sample Safety Risk Assessment Matrices for Bus Transit Agencies, facilitates the ranking of hazards based on their probability of occurrence and severity of their outcome. The measuring goes from Level A to Level C, with Level A being frequent or likely to occur and Level C being remote or unlikely to occur.

Exhibit 6.2.1 Safety Risk Likelihood Matrix
Likelihood Levels
Description Level Individual Item System or Vehicle Fleet Frequent A Likely to occur often in the life of an item.

Continuously experienced. Potential
consequence may occur more than
once in 500 operating hours.

Occasional B
Will occur several items in the life of an
item.

Will occur several times. Potential
consequence may be experienced
one in 500 to 60,000 operating
hours.

Remote C Unlikely to occur in the life of an item.

Unlikely but possible. Potential
consequence may be experienced
once in 60,000 to 1,800,000
operating hours.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
11 The Safety Risk Severity Table presents a typicalsafety risk. It includes three categories to denote the level of severity of the occurrence of a consequence, the meaning of each category, and the assignment of a value to each category using numbers. In this table, Category 1 is considered catastrophic meaning possible deaths and equipment destroyed and Category 3 is considered marginal or of little consequence, with one level (serious) in between.

Exhibit 6.2.2 Safety Risk Severity Matrix
Severity Categories
Description Category Criteria
Catastrophic 1
Could result in death, permanent total disability, loss exceeding $250,000, system shutdown lasting 4 or more hours, or irreversible severe environmental damage that violates law or regulation.

Serious 2
Could result in permanent partial disability, injury or occupational illness that may result in hospitalization of at least one person, property damage exceeding $25,000 but less than $250,000, system shutdown lasting between 10 minutes and 4 hours, or reversible environmental damage causing a violation of law or regulation.

Marginal 3
Could result in injury or occupational illness resulting in one or more lost workday(s), property damage up to $25,000, system shutdown of less than 10 minutes, or mitigatable environmental damage without violation of law or regulation.

Safety Risk Probability and Safety Risk Severity are combined into the Safety Risk Assessment Matrix to help prioritize safety risks according to the table below.

The matrix also categorizes combined risks into levels, High, Medium, or Low, based on the likelihood of occurrence and severity of the outcome. For purposes of accepting risk:
• High ratings will be considered unacceptable and require action from City’s Accountable Executive and Chief Safety Officer to mitigate or eliminate the safety risk. • Medium hazard ratings will be considered undesirable and will require review by the Accountable Executive and Chief Safety Officer to determine whether to accept the safety risk with monitoring or require additional action.
• Low hazard ratings indicate the safety risk is acceptable with review by the Chief Safety Officer.

Exhibit 6.2.3 Safety Risk Assessment Matrix
Risk Assessment Matrix
Likelihood/Severity Catastrophic (1) Serious (2) Marginal (3) Frequent (A) High (1A) High (2A) Medium (3A)
Occasional (B) High (1B) Medium (2B) Low (3B)
Remote (C) High (1C) Medium (2C) Low (3C)
The Chief Safety Officer documents recommendations regarding hazard rating and mitigation options and reports this information to the Accountable Executive.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
12 6.3 Safety Risk Mitigation
Accountable Executive Jeff Jones and Chief Safety Officer Hesham Elshazly, assisted by Key Staff subject matter experts, reviews current safety risk mitigations and establish procedures to 1) eliminate; 2) mitigate; 3) accept specific risks. Prioritization of safety remediation measures is based on risk analysis and a course of action acceptable to City of Arvin management as well asrecommendations from the Chief Safety Officer.

The safety risk must be mitigated if ranked as Unacceptable (High/Red). Those safety risks that have been mitigated, even those mitigated risks shown as Acceptable (Low/Green), undergo regular and consistent monitoring to ensure the mitigation strategy is effective.

Key strategies to minimize the types of risks that potentially exist include:
• Development and deployment of policies and procedures that address known hazards and risks,
• Discussion of other actions, strategies and procedures that might help safeguard against unknown/unforeseen risks,
• Training of drivers and other agency staff on all safety policies and procedures, • Training of drivers and other agency staff on methodologies for handling emergencies, and • Training of drivers and staff on proper and effective use of emergency equipment and communication technologies and protocol.

The City’s Chief Safety Officer tracks and updates safety risk mitigations information in the Arvin Transit Hazard Log and makes the log available to City of Arvin and Arvin Transit staff upon request.

In the Hazard Log, the City’s Chief Safety Office will also document any specific measures or activities, such as reviews, observations, or audits, that will be conducted to monitor the effectiveness of mitigations once implemented.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
13 Section 7 | Safety Assurance
The third component of the Agency’s SMS is Safety Assurance, which ensures the performance and effectiveness of safety risk controls established under safety risk management. Safety assurance also helps ensure that the organization meets or exceeds its safety objectives through the collection, analysis, and assessment of data regarding the organization's performance. Through our Safety Assurance process, the City of Arvin can:
• Evaluate the operations and maintenance procedures to determine whether existing rules and procedures are sufficient to control and prevent risk;
• Assess the effectiveness of safety risk mitigations to make sure mitigations are appropriate and are implemented as intended;
• Investigate safety events to identify casual factors; and • Analyze information from safety reporting, including data about safety failures, defects, or conditions.

Incidents that occur from any of the procedures listed are compared against recent performance trends quarterly and annually by Chief Safety Officer Hesham Elshazly to determine what actions need to be taken. Information is then thoroughly gathered from all parties and carefully analyzed to determine a justifiable outcome and preventative solution. Next, the Chief Safety Officer shares any identified noncompliant or ineffective activities, including mitigations with Human Resources. With monthly safety meetings, information is provided and recorded to be used as minutes given to all city departments and officials. Furthermore, the City of Arvin’s Human Resource Department investigates safety events and any reports of non-compliance with applicable regulations, standards, and legal authority.

Some of the key elements of the City’s Safety Performance Monitoring and Measurement are shown below in Subsection 7.1.

7.1 Safety Performance Monitoring and Measurement
To ensure the Arvin Transit system remains compliant, monitoring is performed by the City of Arvin through internal safety reporting programs, including the employee safety reporting program and monthly safety meetings.

Other processes set in place to monitor its entire transit system for compliance with operations and maintenance procedures include;
• Informal inspections,
• Regular review of on-board camera footage to assess drivers and specific incidents, • Safety surveys,
• Employee safety reporting program,
• Investigation of safety occurrences,
• Safety review prior to the launch or modification of any facet of service, • Daily data gathering and monitoring of data relating to the delivery of service, • Regular vehicle inspections and preventative maintenance, and • Continuous feedback loop between leadership and all levels of the agency.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
14 Results from the above processes are compared against recent performance trends quarterly and annually by the City’s Chief Safety Officer to determine what actions need to be taken. The Chief Safety Officer enters any identified non-compliant or ineffective activities, including mitigations, back into the SMS process for reevaluation.

Chief Safety Officer Hesham Elshazly reviews the performance of individual safety risk mitigations based on the reporting schedule determined for each mitigation, and determines if a specific safety risk mitigation is not implemented or performing as needed. If the mitigation is not implemented or performing as intended, the Chief Safety Officer will propose a course of action to modify the mitigation or take other action to manage the safety risk and oversee its execution.

The City’s Chief Safety Officer will monitor Arvin Transit’s operations to identify mitigations that may be ineffective, inappropriate, or were not implemented as intended through:
• Reviewing results from accident, incident, and occurrence investigations, • Monitoring employee safety reporting,
• Reviewing results of internal safety audits and inspections, and • Analyzing operational and safety data to identify emerging safety concerns.

The City’s Chief Safety Officer works with the Accountable Executive to carry out and document all monitoring activities.

The City of Arvin conducts investigations of safety events to identify causal and contributing factors and monitors information reported through all internal safety reporting programs. The Chief Safety Officer routinely reviews safety data captured in employee safety reports, customer complaints, and othersafety communication channels. When necessary, the Chief Safety Officer ensures that the issues and concerns are investigated or analyzed through the safety risk assessment process.

The internal investigation process determines whether:
• The accident was preventable or non-preventable,
• Personnel require discipline or retraining,
• The casual factor(s) indicate(s) that a safety hazard contributed to or was present during the event, and
• The accident appears to involve underlying organization casual factors beyond just individual employee behavior.

Chief Safety Officer Hesham Elshazly also reviews the results of internal and external reviews with findings affecting safety performance, compliance with operations and maintenance procedures, or the effectiveness of safety risk mitigations. The Chief Safety Officer discusses relevant safety issues and concerns with the Accountable Executive and executive management and documents the results of these reviews in the Hazard Log.

In the event of a fatality, the City of Arvin will comply with all FTA drug and alcohol requirements.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
15 In California, every driver involved in an accident that results in death, injury, or property damage over $1,000, effective January 1, 2017, must report the accident on a Report of Traffic Accident Occurring in California (SR 1) form to the state Department of Motor Vehicles. Also, under California Vehicle Code §16002(b) the driver of a vehicle that is owned or operated by a publicly owned or operated transit system, or that is operated under contract with a publicly owned or operated transit system, and that is used to provide regularly scheduled transportation to the general public or for other official business of the system shall, within 10 days of the occurrence of the accident, report to the transit system any accident of a type otherwise required to be reported pursuant to subdivision (a) of Section 16000. Arvin Transit requires transit driver notification to the City immediately and maintains records of any report filed pursuant to this paragraph.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
16 Section 8 | Safety Promotion
The fourth component of the Agency’s SMS is Safety Promotion, which includes a combination of training and communication of safety information to employees to enhance the Agency’s safety performance.

Safety Promotion sets the tone for the SMS and helps the City of Arvin to establish and maintain a robust safety culture. Safety Promotion has two-components: (1) Safety Communication; and (2) Competencies and Training.

8.1 Safety Communication
The City of Arvin communicates safety and safety performance information throughout the organization that, at a minimum, conveys information on hazards and safety risks relevant to employee’s roles and responsibilities and informs employees of safety actions taken in response to reports submitted through an employee safety reporting program.

The City of Arvin’s focus is to ensure all Safety communication remains precise and efficient in all areas of the organization. The City communicates safety and safety performance information during its monthly safety meetings and annually as part of the Agency Safety Plan recertification. Information typically conveyed during these meetings includes safety performance statistics, lessons learned from recent occurrences, upcoming events that may impact transit service or safety performance, and updates regarding SMS implementation.

Tools to support safety communication include:
• Safety bulletins
• Safety notices
• Posters
• CDs or Thumb drives or online safety video access
• New employee training and refresher training
Subsection 8.2 Competencies and Training
The City or Arvin’s comprehensive safety training program applies to all Arvin Transit key staff directly responsible for safety, including:
• Bus vehicle operators,
• Dispatchers,
• Maintenance technicians,
• Managers and Supervisors,
• Agency Leadership and Executive Management,
• Chief Safety Officer, and
• Accountable Executive.

The City of Arvin dedicates resources to conduct a comprehensive safety training program, as well as training on SMS roles and responsibilities. The scope of the safety training, including annual refresher

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
17 training, is appropriate to each employee’s individual safety-related job responsibilities and their role in the SMS.

Operations safety-related skill training provided by the City of Arvin includes the following:
• New-hire bus vehicle operator classroom and hands-on skill training, • Bus vehicle operator refresher training,
• Classroom and on-the-job training for dispatchers,
• Classroom and on-the-job training for supervisors and managers, and • Accident investigation training for supervisors and managers.

Vehicle maintenance safety-related skill training provided by the City includes the following:
• Ongoing vehicle maintenance technician skill training, • Ongoing skill training for vehicle maintenance supervisors, • Accident investigation training for vehicle maintenance supervisors, • Ongoing hazardous material training for vehicle maintenance technicians and supervisors, and • Training provided by vendors.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
18 Section 9 | Definitions
Accident means an Event that involves any of the following: a loss of life; a report of a serious injury to a person; a collision of public transportation vehicles; an evacuation for life safety reasons.

Accountable Executive means the single, identifiable person who has ultimate responsibility for carrying outthe Public Transportation Agency Safety Plan ofthe Agency;responsibility for carrying out the Agency’s Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the Agency’s Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. § 5329(d), and the Agency’s Transit Asset Management Plan in accordance with 49 U.S.C. § 5326.

Agency or Transit Agency means the City of Arvin, which operates Arvin Transit.

Arvin City Council means the governing body for the City of Arvin.

Arvin Transit is the transit program operated by the City of Arvin through its Transportation Department.

Caltrans is the California Department of Transportation.

Chief Safety Officer meansthe adequately trained individual who has responsibility for safety and reports directly to the Transit Agency’s chief executive officer.

CFR means Code of Federal Regulations.

Fatality (performance measure) means a death or suicide confirmed within 30 days of a reported Safety Event. It does not include deaths in or on transit property that are the result of illness or other natural causes.

FTA is the Federal Transit Administration, an operating administration within the United States Department of Transportation.

Hazard means any real or potential condition that can cause injury, illness, or death, damage to or loss of the facilities, equipment, rolling stock, or infrastructure of the system, or damage to the environment.

Incident means an Event that involves any of the following: a personal injury that is not a serious injury, one or more injuries requiring medical transport, or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of the Transit Agency.

Injury (performance measure) is any damage or harm to persons as a result of an Event that requires immediate medical attention away from the scene.

Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.

National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive federal financial assistance under 49 U.S.C. Chapter 53.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
19 Occurrence is an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of the Transit Agency.

Part 673 is 49 CFR (Code of Federal Regulations) Part 673.

Performance Measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.

Performance Target means a quantifiable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA).

Risk means the composite of predicted severity and likelihood of the potential effect of a hazard.

Risk mitigation is a method or methods to eliminate or reduce the effects of hazards.

Safety Assurance means processes within the Transit Agency’s Safety Management Systems that function to ensure the implementation and effectiveness of safety risk mitigation, and to ensure that the Transit Agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information.

Safety Event means any Accident, Incident, or Occurrence. This can include a collision, fire, hazardous material spill, act of nature, evacuation, or other Safety Occurrence (generally resulting in property damage equal to or exceeding $25,000) occurring on a transit right-of-way, in a transit revenue facility, in a transit maintenance facility, or involving a transit revenue vehicle.

Safety Management Policy means the Transit Agency’s documented commitment to safety, which defines the Transit Agency’s safety objectives and the accountabilities and responsibilities of its employees in regard to safety.

Safety Management Systems (SMS) is the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of a Transit Agency’s safety risk mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards.

Safety Performance Target (SPT) means a Performance Target related to safety management activities.

Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the Transit Agency’s public transportation system.

Safety Risk Assessment (SRA) means the formal activity whereby the Transit Agency determines Safety Risk Management priorities by establishing the significance or value of its safety risks.

Safety Risk Management (SRM) is a process within the Transit Agency’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.

Serious injury means any injury which: (1) requires hospitalization for more than 48 hours, commencing within seven daysfrom the date the injury wasreceived, (2) resultsin a fracture of any bone (except simple fractures of fingers, toes, or noses), (3) causes severe hemorrhages, nerve, muscle, or tendon damage; (4)

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
20 involves any internal organ, or (5) involves second or third-degree burns, or any burns affecting more than five percent of the body surface.

State of Good Repair (SGR) means the condition in which a capital asset is able to operate at a full level of performance.

Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, cost-effective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.

U.S.C. is the United States Code.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
21 Section 10 | Documentation
Pursuant to 49 CFR Part 673.31, the City of Arvin maintains records related to this Safety Plan and SMS implementation for a minimum of three years. These documents include but are not limited to the results from SMS processes and activities. The City will make these documents available to the Federal Transit Administration Region 9, Caltrans, and other Federal and state agencies upon request.

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN

PUBLIC TRANSPORTATION AGENCY SAFETY PLAN
April 2022
22 Exhibit 10.1 Adopting Resolution

4.G.3
Attachment: Arvin PTASP_051022 (Reso Approving the Public Transportation Agency Plan (PTASP))

CITY OF ARVIN
Staff Report
Meeting Date: May 10, 2022
TO: Arvin City Council
FROM: Christine Viterelli. Grant Writer
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin Approving the Transit Asset Management Plan (TAM); Authorizing Related Actions BACKGROUND:

The Federal Transit Administration requires that all transit agencies applying for FTA 5311 and 5339 funds develop a Transit Management Asset Plan (TAM). This plan is required to be updated every four years. The City of Arvin staff developed its first plan in 2018 and is now required to update the plan in 2022 for City Council review and adoption.

STAFF RECOMMENDATION:

Staff recommends approval of the Resolution.

FINANCIAL IMPACT:

No fiscal impact
ATTACHMENTS:

Transit Asset Management Plan (TAM) - City of Arvin

4.H.1
Attachment: Staff Report TAM (Reso Approving Transit Asset Management Plan (TAM))

Page 1 of 3 ends

Reso of the City Council of the City of Arvin Adopting the Public Safety Transportation Agency Plan (PTASP) RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
APPROVING THE 2022 TRANSIT ASSET MANAGEMENT PLAN
(TAM); and AUTHORIZING RELATED ACTIONS
WHEREAS, the Federal Transportation Administration (FTA) requires that all public agencies receiving Section 5311 and 5339 Federal Funds must establish and implement a Transit Asset Management Plan (TAM) every 4 years under 49 U.S.C. 5326; and WHEREAS, the TAM rule in 49 CFR Parts 625 and 630 provides a basic framework that all transit agencies must prepare and report to the National Transit Database (NTB); and WHEREAS, the FTA requires the City of Arvin transit to set and track annual performance targets for the following asset categories: rolling stock, equipment, facilities, and infrastructure; and
WHEREAS, the TAM must document the City of Arvin’s processes and activities related to its transit assets and include performance targets for the purposes of maintaining a state of good repair and assuring the safety of its transportation assets; and WHEREAS, the TAM and ongoing updates must be signed by the Accountable Executive and approved by the City Council of the City of Arvin; and WHEREAS, The City of Arvin Transit Department has established a written TAM that complies with all parts of 49 CFR Part 625 and 630 and is dedicated to its ongoing transition to electric vehicles to reduce greenhouse gases and reduce transit maintenance costs.

NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby;
Section 1: Approve and Adopt the Arvin Transit Asset Management Plan, which is attached hereto as Exhibit “A” and incorporated herein by reference.

Section 2: Authorizes the City Manager, or his designee to certify the Transit Asset Management Plan and execute all related documents, subject to approval as to legal form by the City Attorney.
//////
//////
//////
//////
//////

4.H.2
Attachment: Resolution Adopting the Transit Asset Management Plan TAM [Revision 1] (Reso Approving Transit Asset Management Plan

Page 2 of 3 ends

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibit: Public Transportation Agency Safety Plan-City of Arvin

4.H.2
Attachment: Resolution Adopting the Transit Asset Management Plan TAM [Revision 1] (Reso Approving Transit Asset Management Plan

Page 3 of 3 ends

Reso of the City Council of the City of Arvin Adopting the Public Safety Transportation Agency Plan (PTASP) I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.H.2
Attachment: Resolution Adopting the Transit Asset Management Plan TAM [Revision 1] (Reso Approving Transit Asset Management Plan

Page 1 of 2 ends

Reso Giving Notice of Election of Nov. 08, 2022
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 08, 2022, FOR THE ELECTION OF THREE (3) MEMBERS OF THE CITY COUNCIL.

WHEREAS, pursuant to California Elections Code § 1301 and Arvin Municipal Code Section 1.06.010, the Municipal Election for election of electing three (3) Members of the City Council for the City of Arvin, shall be held concurrently with the California State Election on Tuesday, November 08, 2022;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

SECTION 1. That pursuant to the requirements of California Elections Code §1301 and Arvin Municipal Code Section 1.06.010 there is called and ordered to be held in the City of Arvin, California, on Tuesday, November 08, 2022, a General Municipal Election for the purpose of electing three (3) Members of the City Council for the full term of four years.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the County of Kern Elections Department to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the polls for the election shall be open at seven o’clock a.m. the day of the election and shall remain open and continuously from that time until eight o’clock p.m. of the same day when the polls shall be closed, pursuant to Election Code Section 10242, except as provided in Sections 14212, 14401 of the Elections Code of the State of California.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding of the election is given and that the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if any two or more persons received an equal and the highest number of votes for an office) as certified by the County of Kern Elections Department, the City Council, in accordance with Election Code §15651(b), shall conduct a special runoff election to resolve the tie vote and such special runoff election is to be held on a Tuesday not less than 40 days nor more than 125 days after the administration or judicial certification of the election which resulted in a tie vote.

4.I.1
Attachment: Reso Notice of Election Nov 2022_051022 (Notice of General Municipal Election - November 08, 2022)

Page 2 of 2 ends

Reso Giving Notice of Election of Nov. 08, 2022
SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 10th day of May 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

4.I.1
Attachment: Reso Notice of Election Nov 2022_051022 (Notice of General Municipal Election - November 08, 2022)

Page 1 of 2 ends

Reso Consolidating Election Nov. 08, 2022
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,

CALIFORNIA REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF KERN TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY NOVEMBER 08, 2022 WITH

THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME
DATE.

WHEREAS, the City Council of the City of Arvin called a General Municipal Election to be held on November 08, 2022, for the purpose of the election of three (3) Members of the City Council of the City of Arvin; and
WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the City the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of Kern canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Kern is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 08, 2022, for the purpose of the election of three (3) Members of the City Council of the City of Arvin.

SECTION 2. That the county election department of the County of Kern is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide election.

SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.

SECTION 4. That the City of Arvin recognizes that additional costs will be incurred by the County of Kern by reason of this consolidation and agrees to reimburse the County of Kern for any costs.

SECTION 5. That the City Clerk of the City of Arvin is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Elections Department of the County of Kern.

SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

4.J.1
Attachment: Reso Requesting Kern County Board of Sup to Consolidate Election Nov 08, 2022_051022 (Requesting Kern County Board of

Page 2 of 2 ends

Reso Consolidating Election Nov. 08, 2022
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 10th day of May 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

4.J.1
Attachment: Reso Requesting Kern County Board of Sup to Consolidate Election Nov 08, 2022_051022 (Requesting Kern County Board of

CITY OF ARVIN
Staff Report
Meeting Date: May 10, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grant Writer
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin Awarding a Contract for a Professional Services Agreement to Realty Planners for Preparation of the 2023-2031 Housing Element, and Authorizing Related Actions
BACKGROUND:

On March 3rd, 2022, the City of Arvin published an ad in Bakersfield, California, to procure professional services needed to implement Arvin’s 2023 Housing Element Update required by the Department of Housing and Community Development (HCD). This planning document is required by HCD and is also a critical threshold document required in order to obtain grant funding from numerous state agencies throughout California.

In response to the public advertisement and solicitation, the City of Arvin received two extremely competitive bids that were ranked and scored by City staff. The highest scoring planning bid was determined to be submitted by Realty Planners and was the most fiscally responsible and responsive.

STAFF RECOMMENDATION:

Staff recommends approval of the bid award.

FINANCIAL IMPACT:

The City has reserved funds for the cost of the Housing Element. The City also has a planning grant award from a Kern Council of Government’s Reap 1.0 fund in the amount of $ 16,609 to fund the start of the project.

ATTACHMENTS:

Resolution
Realty Planners Group Bid
Draft Professional Services Agreement

4.K.1
Attachment: Staff Report Housing Element PSA Award (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 1 of 2 ends

Reso Awarding PSA to Realty Planners Group to Prepare 2023-2021 Housing Element.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

AWARDING A PROFESSIONAL SERVICES AGREEMENT TO REALTY
PLANNERS GROUP, INC. TO PREPARE THE 2023-2031 HOUSING
ELEMENT; AND AUTHORIZING RELATED ACTIONS
WHEREAS, the City of Arvin is required to prepare a 2023-2031 Housing Element that is due to be submitted to the California Housing and Community Development Department (HCD) by the end of 2023; and
WHEREAS, The City of Arvin desires to enter into a contract for a planning services consultant to prepare the 2023-2031 Housing Element; and
WHEREAS, the project was placed on the City of Arvin’s website and advertised for bid on March 3rd, 2022, in the Bakersfield Californian, and bids were opened publicly at Arvin City Hall on April 11, 2022, with a total of two bids received; and WHEREAS, the City received two bids for professional planning services, with the total bid amounts as follows:

Company Total Bid
Realty Planners Group,
Inc.
$ 87,400
RRM $ 183,740
; and
WHEREAS, the City has determined funding to be sufficient to fund the entirety of the project as bid by the lowest responsible, responsive qualified bidder; and WHEREAS, the General Provisions of the Bid Instructions provide in relevant part:
“The award of the contract, if made by the City, will be to the lowest responsible and qualified bidder. If alternate bids are called for, the contract shall be awarded to the lowest responsible, responsive bidder on the base bid.;” and WHEREAS, the City has reviewed the two bids and determined Realty Planners Group, Inc., to be the lowest responsive, responsible, qualified bidder based on all specifications, qualifications, and level of experience reflected in the bid; and
WHEREAS, the City has available $ 16,609 (REAP 1.0 grant) funds and has reserved additional general funds in anticipation of the required 2023 housing element update; and WHEREAS, the City desires to enter into an agreement with Realty Planners Group, Inc.;

4.K.2
Attachment: Resolution Housing Element Award of PSA [Revision 1] (Award PSA to Realty Planners Group for Preparation of 2023-2031

Page 2 of 2 ends

Reso Awarding PSA to Realty Planners Group to Prepare 2023-2021 Housing Element.

NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve as follows:

Section 1: The City Council of the City of Arvin does hereby accept the bids received, award the Housing Element planning bid to Realty Planners Group, Inc., and authorizes the City Manager to execute an agreement with Realty Planners Group, Inc., in the amount of $ 87,400 for the consultant and planning services subject to the City Attorney’s review and approval as to form of the agreement documents.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 10 th day of May 2022 by the
following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

4.K.2
Attachment: Resolution Housing Element Award of PSA [Revision 1] (Award PSA to Realty Planners Group for Preparation of 2023-2031

Page 1 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
AGREEMENT NO. _________
AGREEMENT FOR THE 2023-2031 6
th CYCLE HOUSING ELEMENT UPDATE

CONSULTANT SERVICES

BETWEEN

CITY OF ARVIN, CALIFORNIA,
AND
REALTY PLANNERS GROUP, INC.

THIS AGREEMENT (“Agreement”) is made and entered into as of the date of execution by the CITY OF ARVIN (the "City") and Realty Planners Group, Inc. (“Consultant”).

RECITALS
The City requires outside assistance to provide the following services:

To prepare the City’s 6
th Cycle 2023-2031 Housing Element Update (Housing Element update), including environmental analysis and clearance documentation under the California Environmental Quality Act (CEQA). This updated document will implement current state law, related goals and policies of the City’s recently adopted General Plan Update 2040, and clarify and update as many of the existing ambiguous and/or outdated provisions as feasible.

Additionally, the City requires the following services in preparing the Housing Element update:
to develop a recommended approach and strategy to prioritize and craft an updated Housing Element meeting all state and regional requirements and Regional Housing Needs Assessment (RHNA) targets; ensure proper public engagement; complete the required CEQA documentation; use the City’s limited resources efficiently; and, ensure the update is completed on time and is approved by the California Department of Housing and Community Development (HCD).

The Housing Element update, once adopted by City Council, will replace the City’s current Housing Element. The proposed updated element will ensure the City’s compliance with all state and regional requirements and is legally defensible.

WHEREAS, Consultant represents itself as possessing the necessary skills and qualifications to provide the services required by the City and as being duly qualified to perform those services in accordance with the standard of quality ordinarily expected of competent professionals in Consultant’s field of expertise;
WHEREAS, Consultant will render such professional services, as hereinafter defined, on the following terms and conditions;

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 2 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
NOW THEREFORE, in consideration of these recitals, and the mutual covenants contained herein, the City and Consultant agree as follows:

AGREEMENT

1. TERM OF AGREEMENT.

1.1. This Agreement shall be effective on and from the day, month and year of the execution of this document by the City.

1.2. Consultant shall commence the performance of the services in accordance with the Scope of Work section provided in “Attachment A” and “Attachment B” to this Agreement and shall continue such services until all tasks to be performed are completed, or this Agreement is otherwise terminated. Consultant shall complete the services and provide final data, reports, and deliverables as described in Attachment A no later than May 1, 2023, unless an extension of time is mutually agreed to by both parties in writing.

2. CONSULTANT'S OBLIGATIONS- SCOPE OF WORK (ATTACHMENT A).

2.1. Consultant shall provide the City with the following services: The specific manner in which the services are to be performed is described in Attachment “A” which is attached hereto and incorporated herein as though fully set forth at length, collectively hereinafter referred to as “Described Services.”

2.2. Consultant shall perform all work required to accomplish the Described Services in conformity with applicable requirements of Federal, State and Local law.

2.3. Consultant is hired to render the Described Services and any payments made to Consultant are compensation fully for such services.

2.4. Consultant shall maintain professional certifications as required to properly comply with all City, State, and Federal law.

2.5. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. If the City, in good faith, at any time during the term of this Agreement, desires the removal of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons.

2.6. If a license or certification of any kind is required of Consultant, its employees, agents, or subcontractors by federal, state or law and regulation, Consultant warrants that such license has been obtained, is valid and in good standing, and shall keep in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.

2.7. Consultant shall provide the City with timely written reports of all significant developments or delays arising during performance of its services.

3. PAYMENT FOR SERVICES (ATTACHMENT B).

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 3 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

3.1. Payment to Consultant to perform its Scope of Work is set forth in Attachment B, attached hereto and incorporated herein. The payments provided in this Section are full compensation for the Scope of Work as described in Attachment A.

3.2. Consultant shall submit monthly bills to the City, describing its services and costs provided during the previous month, based upon percentage of task completed. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant's monthly bills shall include the following information to which such services or costs pertain:
- a description of services performed;
- the date the services were performed;
- the number of hours spent and by whom;
- a description of all costs incurred, and the Consultant's signature.

Consultant agrees to use every appropriate method to contain fees and costs under this Agreement. Once invoice is submitted and approved by the City, City payment will be made within 30 days of approval.

3.3. The amount set forth in Attachment B may be modified or amended only by a written document executed by both Consultant and authorized City representative prior to the performance of the additional work. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement.

4. SUBCONTRACTING.

4.1. Consultant will not subcontract any portion of its Scope of Work without prior written approval of City. If Consultant subcontracts for any of the work to be performed under this Agreement, Consultant shall be as fully responsible to the City for the acts and omissions of Consultant’s subcontractors/subconsultants and for the persons either directly or indirectly employed by the subcontractors/subconsultants, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor/subconsultant of Consultant and the City. Consultant will be responsible for payment of subcontractors/subconsultants. Consultant shall bind every subcontractor/subconsultant to the terms of the Agreement applicable to Consultant’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the City. Consultant agrees that the City is an intended third-party beneficiary of any services agreement entered into between Consultant and any subcontractor or subconsultant.

5. PROJECT SCHEDULE AND COMPLETION DATE (ATTACHMENT B).

5.1. Attachment B is the project schedule that Consultant shall strictly meet, including benchmark dates and completion date, which is attached hereto and incorporated herein.

Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with the schedule specified herein. In the performance of this Agreement, time is of the essence.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 4 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

5.2. Consultant shall promptly notify the City of any anticipated or unforeseen delays to the project schedule. Extensions to the project schedule and to this Agreement shall not be made without the prior written approval of the City. All requests for extensions to the project schedule shall be by written request only and submitted to the City prior to the commencement of such work.

6. CHANGES IN WORK AND EXTRA WORK. Consultant shall not change the scope or duration of work or perform work in excess of the Scope of Work without the prior, written approval of the City by an executed Change Order, describing in detail the revision to Scope of Work, revisions in payment and/or time, fully executed by both parties. Failure to obtain a Change Order prior to the commencement of any revision waives Contractor’s right to payment for such additional services.

7. RESPONSIBILITIES OF AND TASKS TO BE PERFORMED BY CITY. City designates Tendai Mtunga, its City Planner, to represent the City in all matters within the scope of this Contract relating to the conduct and approval of the work to be performed. Whenever the term “approval of City,” “consult with City,” “confer with City,” or similar terms are used, they shall refer to the Grant Writer. The City Planner may designate an assistant to act in his/her stead.

The CITY shall furnish upon request, without charge, all standard plans and specifications and any other information which the City now has in its files that may be of use to the Consultant.

8. VERBAL AGREEMENT OR CONVERSATION. No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained nor shall such verbal agreement or conversation entitle Consultant to any additional payment whatsoever.

9. TERMINATION OF AGREEMENT.

9.1. Termination for Convenience City may terminate this Contract for City’s convenience at any time by providing Consultant thirty days written notice. Upon receipt of the notice of termination, Consultant shall immediately take action not to incur any additional obligations, costs or expenses, except as may be necessary to terminate its activities. City shall pay Consultant its reasonable and allowable costs through the effective date of termination and those reasonable and necessary costs incurred by Consultant to effect the termination. Thereafter, Consultant shall have no further claims against City under this Contract. All finished and unfinished documents and materials procured for or produced under this Contract, including all intellectual property rights City is entitled to, shall become City property upon the date of the termination. Consultant agrees to execute any documents necessary for City to perfect, memorialize, or record City’s ownership of rights provided herein.

9.2. Termination for Breach of Contract.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 5 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

9.2.1. Except as provided in Attachment “C”, if Consultant fails to perform any of the provisions of this Contract or so fails to make progress as to endanger timely performance of this Contract, City may give Consultant written notice of the default.

City’s default notice will indicate whether the default may be cured and the time period to cure the default to the sole satisfaction of City. Additionally, City’s default notice may offer Consultant an opportunity to provide City with a plan to cure the default, which shall be submitted to City within the time period allowed by City. At City’s sole discretion, City may accept or reject Consultant’s plan. If the default cannot be cured or if Consultant fails to cure within the period allowed by City, then City may terminate this Contract due to Consultant’s breach of this Contract.

9.2.2. If the default under this Contract is due to Consultant’s failure to maintain the insurance required under this Contract, Consultant shall immediately: (1) suspend performance of any services under this Contract for which insurance was required; and (2) notify its employees and Subconsultants of the loss of insurance coverage and Consultant’s obligation to suspend performance of services. Consultant shall not recommence performance until Consultant is fully insured and in compliance with City’s requirements.

9.2.3. If a federal or state proceeding for relief of debtors is undertaken by or against Consultant, or if Consultant makes an assignment for the benefit of creditors, then City may immediately terminate this Contract.

9.2.4. If Consultant engages in any dishonest conduct related to the performance or administration of this Contract or violates City’s laws, regulations or policies relating to lobbying, then City may immediately terminate this Contract.

9.2.5. Acts of Moral Turpitude
a. Consultant shall immediately notify City if Consultant T or any Key Person, as defined below, is charged with, indicted for, convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, any act which constitutes an offense involving moral turpitude under federal, state, or local laws (“Act of Moral Turpitude”). b. If Consultant or a Key Person is convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, an Act of Moral Turpitude, City may immediately terminate this Contract. c. If Consultant or a Key Person is charged with or indicted for an Act of Moral Turpitude, City may terminate this Contract after providing Consultant an opportunity to present evidence of Consultant’s ability to perform under the terms of this Contract.
d. Acts of Moral Turpitude include, but are not limited to: violent felonies as defined by Penal Code Section 667.5, crimes involving weapons, crimes resulting in serious bodily injury or death, serious felonies as defined by Penal Code Section 1192.7, and those crimes referenced in the Penal Code and articulated in California Public Resources Code Section 5164(a)(2); in addition to and including acts of murder, rape, sexual assault, robbery, kidnapping, human trafficking, pimping, voluntary manslaughter,

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 6 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
aggravated assault, assault on a peace officer, mayhem, fraud, domestic abuse, elderly abuse, and child abuse, regardless of whether such acts are punishable by felony or misdemeanor conviction.
e. For the purposes of this provision, a Key Person is a principal, officer, or employee assigned to this Contract, or owner (directly or indirectly, through one or more intermediaries) of ten percent or more of the voting power or equity interests of Consultant.

9.2.6. In the event City terminates this Contract as provided in this section, City may procure, upon such terms and in the manner as City may deem appropriate, services similar in scope and level of effort to those so terminated, and Consultant shall be liable to City for all of its costs and damages, including, but not limited to, any excess costs for such services.

9.2.7. If, after notice of termination of this Contract under the provisions of this section, it is determined for any reason that Consultant was not in default under the provisions of this section, or that the default was excusable under the terms of this Contract, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Article 8 Termination for Convenience.

9.2.8. The rights and remedies of City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract.

9.3. In the event that this Contract is terminated, Consultant shall immediately notify all employees and Subconsultants, and shall notify in writing all other parties contracted with under the terms of this Contract within five (5) working days of the termination.

10. COVENANTS AGAINST CONTINGENT FEES. Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement without liability or, at the City’s discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

11. OWNERSHIP OF DOCUMENTS.

11.1. All computer data, computer drawing files, plans, studies, sketches, drawings, reports, specifications, and all work product produced by Consultant under this Agreement are the property of the City, whether or not the City completes the Scope of Work or proceeds with the project for which such documents are prepared.

11.2. This Agreement creates a nonexclusive and perpetual right or license for City to copy, use, modify, reuse, and sublicense any and all copyrights, designs, and other intellectual property embodied in the writings prepared by Consultant, and Consultant subcontractors, under this Agreement. In the event the City should ever desire to

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 7 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
undertake a project or review other proposed projects based upon the documents, the Consultant agrees that the City shall have the right to reuse all or any portion of the documents at no additional compensation to the Consultant.

12. INDEPENDENT CONTRACTOR.

12.1. The Consultant shall perform the services provided for herein in a manner of Consultant's own choice, as an independent Contract and in pursuit of Consultant's independent calling, and not as an employee of the City. Consultant shall be under control of the City only as to the result to be accomplished and the personnel assigned to the Project.

12.2. If the Consultant subcontracts any of the work to be performed under this Agreement pursuant to the terms of this Agreement, Consultant shall be as fully responsible to the City or the acts and omissions of the Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every subcontract by the terms of the Agreement applicable to Consultant's work, including indemnity and insurance requirements.

13. HOLD HARMLESS AND INDEMNIFICATION.

13.1. Indemnification - It is understood and agreed that Consultant has the professional skills, experience, and knowledge necessary to perform the work agreed to be performed under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant's work in a skillful and professional manner, and Consultant thus agrees to so perform the work.

13.2. Acceptance by City of the work performed under this Agreement does not operate as a release of said Consultant from such professional responsibility for the work performed. It is further understood and agreed that Consultant is apprised of the scope of the work to be performed under this Agreement and Consultant agrees that said work can and shall be performed in a fully competent manner.

13.3. Consistent with California Civil Code section 2782.8, when the services to be provided under this Agreement are design professional services to be performed by a design professional, as that term is defined under said section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, protect, immediately defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against all claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant, its officers, employees, subcontractors, subconsultants or agents during the performance this Agreement, or from any violation of any federal, state, or municipal law or ordinance to the extent caused, in whole or in part, by the negligence, reckless, or willful misconduct of Consultant or its employees, subcontractors, or agents, or by the quality or

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 8 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
character of Consultant’s work, excepting only liability arising from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers.

13.4. Other than in the performance of professional services by a design professional, which law shall be solely as addressed in subparagraph 12.3 above, and to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against any claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of the performance of this Agreement by Consultant, its officers, employees, agents, subcontractors and subconsultants, excepting only that resulting from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code.

13.5. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

14. ASSIGNMENT OF AGREEMENT. Consultant is without right to and shall not assign this Agreement or any part thereof or any monies due hereunder without the prior written consent of the City.

15. INSURANCE.

15.1. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement (including all extensions provided), and provide proof thereof that is acceptable to the City the insurance specified in subsections (A) through (F) below with insurers and under forms of insurance satisfactory in all respects to the City.

Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. The Certificate of Insurance shall clearly identify the project name and number in the space labeled “Description of Operations/Locations/Special Items” on the form.

A. Commercial General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars ($1,000,000) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 9 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 Code 1 (any auto).

Each of the following shall be included in the insurance coverage or added as an additional insured endorsement to the policy: City, its officers, employees, agents, and volunteers are to be covered as insured’s as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. In the event that Consultant purchases automobiles during the term of this Agreement, said automobiles shall be likewise covered. The coverage shall contain no special
An endorsement must state that coverage is primary insurance and that no other insurance affected by the City will be called upon to contribute to a loss under the coverage.

Insurance is to be placed with California-admitted insurers with a Best's rating of no less than A:VII.

B. Professional Liability. Consultant shall obtain, and during the term of this Agreement shall maintain, a policy of professional liability insurance that shall:
i. Be from an insurance company authorized to be in business in the State of California;
ii. Be in an insurable amount of not less than $1,000,000 for each occurrence; and
iii. Provide that the policy shall remain in full force during the full term of this Agreement and shall not be canceled, terminated, or allowed to expire without thirty (30) days prior written notice to the City from the insurance company.

C. Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability insurance for any and all persons employed directly or indirectly by Consultant shall be provided with limits not less than one million dollars. In the alternative, Consultant may rely on a self-insurance program to

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 10 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
meet these requirements so long as the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City for loss arising from work performed under this Agreement.

D. Deductibles and Self-Insured Retentions. During the period covered by this Agreement, upon express written authorization of City Risk Manager, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The City may condition approval of an increase in deductible or self-insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

E. Notice of Reduction in Coverage. In the event that any coverage required under subsections (A), (B), or (C) of this section of the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five day after Consultant is notified of the change in coverage.

F. Other Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
i. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; ii. Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof;
iii. Terminate this Agreement.
iv. Exercise of any of the above remedies, however, is an alternative to other remedies City may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements.

16. DISPUTES.

16.1. If a dispute should arise regarding the performance of this Agreement, the following initial dispute resolution procedures shall be used:

A. Within twenty (20) City working days after a dispute regarding the performance of this Agreement arises, it shall be reduced to writing at staff level by the

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 11 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
complaining party setting forth the nature of the dispute in detail, along with all pertinent back up documentation in support. The writing shall be delivered to the receiving party by first class mail or personal delivery directly to the party’s project manager, along with recommended methods of resolution.

B. The party receiving the letter shall reply to the letter with a detailed response, along with a recommended method of resolution, if any, within ten (10) City working days of receipt of the letter.

16.2. If the dispute is not resolved at staff level in accordance with Section 15.1, within five (5) City working days of the receiving party response (or longer if agreed between the parties) , the aggrieved party, through its respective project manager shall deliver to the General Manager’s office a letter outlining the dispute for the General Manager’s review. The receiving party may submit further response, if required, to the General Manager within five (5) City working days thereafter. The General Manager, at his/her sole discretion may respond as he/she deems appropriate, including recommendations for resolution, discussions or rejection of the dispute within fifteen (15) working days of receipt of the complaint.

16.3. If the dispute remains unresolved and the parties have exhausted the procedures outlined in this section, the parties may then seek remedies available to them under this Agreement and at law, including, but not limited to, under the termination procedures.

This provision does not relieve Consultant of its obligation and Consultant is required to timely comply with all applicable provisions of the Government Claims Act before initiating any legal proceeding against City.

17. CONFLICT OF INTEREST. Contractor warrants and covenants that it presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law, including, but not limited to, Government Code section 1090. If any principal provider of services is a "consultant" for the purposes of the Fair Political Practices Act (Gov. Code § 81000 et seq.), each such person shall comply with Form 721 Statement of Economic Interests filing requirements in accordance with state or City local Conflict of Interest Code. In addition, if any other conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement.

18. CONSULTANT’S BOOKS AND RECORDS.

18.1. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant.

18.2. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 12 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
longer period required by law, from the date of termination or completion of this Agreement.

18.3. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City General Counsel, City Auditor, General Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.

18.4. City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained in the General Manager's office. Access to such records and documents shall be granted to any party authorized by Consultant’s representatives, or Consultant’s successor in interest.

19. WRITTEN NOTIFICATION. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
If to Consultant: Isaac George, CEO & Director of Planning and Development Realty Planners Group, Inc.
11206 Crowborough Court
Bakersfield, CA 93311
Any party may change any of the foregoing as it relates to the party by giving written notice to the other party of the change in the manner set forth herein.

20. GENERAL PROVISIONS.

20.1. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20.2. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 13 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

20.3. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Kern.

20.4. Time is of the essence with regard to each covenant, condition and provision of this Agreement.

20.5. This Agreement constitutes the entire agreement between the parties with regard to the subject matter herein and supersedes any prior oral and written agreements and understandings between the parties with respect thereto.

20.6. This Agreement may not be altered, amended, or modified except by a writing executed by duly authorized representatives of all parties.

20.7. In the event any action or proceeding is instituted arising out of or relating to this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees and actual costs.

20.8. This Agreement may be executed in counterparts. A facsimile or electronic copy of this Agreement shall be as effective as the original for all purposes.

20.9. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns. Notwithstanding the foregoing, Consultant shall not assign this Agreement or any part thereof to any other entity or individual.

20.10. City and Consultant each acknowledge that each party and their respective legal counsel have reviewed this Agreement and agree that this Agreement is the product of negotiations between the parties. This Agreement shall be interpreted without reference to the rule of interpretation of documents that uncertainties or ambiguities therein shall be determined against the party so drafting the Agreement.

20.11. All references to a statute or ordinance, shall incorporate any, or all, successor statute or ordinance enacted to govern the activity now governed by the statute or ordinance, noted herein to the extent, however, that incorporation of such successor statute or ordinance does not adversely affect the benefits and protections granted to the Developer under this Agreement.

21. CONSULTANT'S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this Agreement.

22. ACCESS AND ACCOMMODATIONS

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 14 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

22.1. Consultant shall comply with the Americans with Disabilities Act, as amended, 42 U.S.C. Section 12101 et seq., the Rehabilitation Act of 1973, as amended, 29 U.S.C.

Section 701 et seq., the Fair Housing Act, and its implementing regulations and any subsequent amendments, and California Government Code Section 11135;

22.2. Consultant shall not discriminate on the basis of disability or on the basis of a person’s relationship to, or association with, a person who has a disability;

22.3. Consultant shall provide reasonable accommodation upon request to ensure equal access to CITY-funded programs, services and activities;

22.4. Construction, if any, will be performed in accordance with the Uniform Federal Accessibility Standards (UFAS), 24 C.F.R. Part 40; and

22.5. The buildings and facilities used to provide services under this Contract are in compliance with the federal and state standards for accessibility as set forth in the 2010 ADA Standards, California Title 24, Chapter 11, or other applicable federal and state law.

Consultant understands that City is relying upon these certifications and representations as a condition to funding this Contract. Any subcontract entered into by Consultant for work to be performed under this Contract must include an identical provision. [Signature Page Follows]
IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement on the day and year written below.
“CITY” “CONSULTANT”

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 15 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
“ATTACHMENT “A”
Scope of Work
As written from the Realty Planners Group perspective in compliance with the City’s request:

CITY OF ARVIN,
a municipal corporation
By: __________________________
Name: ________________________
Title: _________________________

Dated: _______________, 202__
ATTEST:

Cecilia Vela, City Clerk
Insert Name
Insert Entity Type
By: ____________________________
Name: __________________________
Title: ___________________________
Dated: ______________, 202__
APPROVED AS TO FORM:
____________________________
Nathan M. Hodges, City Attorney

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 16 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Project Approach
Our management approach in preparing housing elements is aimed at achieving costeffectiveness, work quality (quality of task completion, interactions, and deliverables), and the ability to complete a legally sufficient, state-certifiable Housing Element on-time, and on budget.

Our team approach draws on experts from different fields to suit the tasks of the projects at hand, thus reducing over-heads.

We will follow an adaptive framework which requires communication with city staff, city commissions, city council, state HCD, stakeholders, and the public. Goals, objectives, and action plans will be formulated or reformulated based on inputs received from all parties. We will be flexible in our approach to incorporate suggestions from staff on budget, con-tents, and timeline.

We will facilitate an inclusive, comprehensive discussion of the City’s long-term housing needs and make sure that the new Element is prepared in total compliance with the State housing and planning laws.

Please see Tasks A and D for details on Project Management and Public Participation, respectively.

Scope of Work
Realty Planners Group (RPG) has a very clear understanding of the goals set forth by the City of Arvin to serve as the Project Consultant. We have thoroughly reviewed the goals and objectives of the RFP and we will meet or exceed the City’s expectations in terms of the content, timeliness, and cost.

RPG’s primary role will be to conduct public meetings; assist in public hearings; and to prepare the work products required by the RFP.

The 6th Cycle Housing Element will address all new housing laws applicable since the last update and will be submitted for certification by the California Housing and Community Development Department (HCD).

The following tasks are anticipated in success-fully completing the work products.

TASK A. PROJECT MANAGEMENT AND KICKOFF
The hallmark of our service is cost-effectiveness, work quality (quality of task completion, interactions and deliverables), and the proven ability to complete a legally-sufficient, statecertifiable Housing Element on-time, and on budget.

RPG will meet with City staff, in person or by zoom, to collect information needed for the project, discuss the project budget and timeline, including major milestones to be completed. We will prepare a memorandum on data needs, including digital data files of base maps, General Plan maps, and other maps available from the City. City-specific data available from HCD’s 6th Cycle data package, Kern COG RHNA figures, Decennial Census Surveys, American Community Surveys, and data from the City will be incorporated in to the housing element.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 17 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Our approach is to work closely with city staff by arranging monthly zoom meetings and/or monthly reports presenting milestones achieved and the timeline for completion of project activities, telephone conferences, email exchanges, etc.

Early consultation and on-going progress up-dates with State HCD will also be made. Having completed several Housing Elements, we have developed a great working relationship with HCD staff.

TASK B. EVALUATE EXISITNG CONDITIONS AND NEEDS
RPG will review and evaluate the current Housing Element and its programs, including:
• An evaluation of the existing Housing Element’s compliance with applicable statutes and current State Housing Law.
• An assessment of the City’s progress in meeting existing Housing Element goals, rezoning programs, and objectives, including RHNA goals; • A discussion of the effectiveness of the housing program and policies; • An analysis of the action pro-grams/projects in the existing housing element compared to the actual accomplishments;
• A summary of how these results are important to a revision of the Housing Element.

TASK C. REGIONAL HOUSING NEEDS ASSESSMENT
Government Code Section 65583(a)(3) requires local governments to prepare an inventory of land suitable for residential development, including vacant sites and sites having the potential for redevelopment, and an analysis of the relationship of zoning and public facilities and services to these sites.

The City’s RHNA numbers are developed by the Kern Council of Governments (KCOG). We will work with KCOG on RHNA requirements and other data needs, as needed.

While the City does not have to build these units at its own cost, it is obligated to facilitate the construction of housing units for the different income groups by permitting it in ap-propriate land use zones which allow such uses. Our analysis will look at the sufficiency of zoned lands to accommodate this need and suggest methods to rezone additional properties to meet those needs.

A vacant land inventory will be completed (building upon previously identified vacant land inventory sites from the existing Housing Element) to show capacity for housing development to accommodate the RHNA requirements throughout the eight-year planning period. Using HCD’s Housing Element Site Inventory Guidebook, RPG will analyze existing lands, suitably zoned, to meet the RHNA requirements in each income category, and identify additional lands, if needed, to meet any shortfalls. This will include identifying safe assumptions, evaluating sites and analyzing potential policy strategies to increase site capacity, demonstrating development viability (per State law) and inputting the information into HCD’s electronic form for submittal with the updated element.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 18 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
The suitability of Lower Income RHNA sites will also be analyzed for consistency with best practices recommended by HCD, including proximity to transit routes, schools, jobs, parks and daily services.

We will evaluate the development capacity for each site in view of new laws that significantly increase the potential for ADU development lot splits permitted under SB9. We will discuss ways to comply with the no-net loss provisions (Section 65583.2 of the Government Code). If the approval of a development at a lower residential density results in the remaining sites capacity becoming inadequate to accommodate the RHNA by income category, a jurisdiction has up to 180 days from the approval to identify, or rezone, “sufficient additional, adequate, and available sites” to accommodate the remaining RHNA for each income category. Sites identified or rezoned must meet the following criteria: Must be considered an adequate site pursuant to the requirements of Government Code section 65583.2., and if the capacity to be replaced was on a site that was zoned by-right pursuant to Government Code section 65863.2 (h) and (i), then the replacement site must also satisfy those requirements. If the remaining sites in the inventory cannot accommodate the unmet RHNA need, the City must rezone other sites regardless of any city-imposed restrictions such as growth management or open space preservation.

TASK D. PUBLIC PARTICIPATION AND COMMUNITY WORKSHOPS
Government Code Section 65583(c)(7), re-quire that jurisdictions “…shall make a diligent effort to achieve participation of all eco-nomic segments of the community in the development of the housing element.”
RPG, as Project Consultants, will initiate a public outreach, in coordination with City staff, to solicit feedback from residents and stakeholders in a meaningful way. We have experience in engaging with community stakeholders, communicating complex material, forming consensus, and sharing key visions that lead to actionable goals. Those visions will be created from the ground up, using a series of steps:
1) Inform and educate residents, business owners, community organizations, and the civic leaders about housing laws, the City’s housing needs, and receive input on key issues and their suggestions; (2) and ensure that all stakeholders, including hard-to-reach or typically underrepresented populations, such as low-income and ethnically diverse groups, are able to participate in the visioning and plan-making process.

In preparation of these meetings, we will sup-port city staff in creating stakeholder contact mailing lists, develop workshop notices/flyers, sign-in sheets, create workshop exhibits and presentations as necessary. At a minimum, we have identified and will work with the following stakeholders:

Arvin Chamber of Commerce, Arvin Unified School District, California Rural Legal Assistance, ChangeLab Solutions, Committee for a Better Arvin, Dolores Huerta Foundation, Kern County Public Health Services Department, Local Government Commission, Habitat for Humanity, and the Center for Race, Poverty and Environment.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 19 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Considering public health emergencies or re-strictions imposed as a result of the Covid-19 pandemic, we will arrange online meetings via zoom, if needed, in consultation with staff.

We expect to receive input on homelessness, income limitations, housing shortage, barriers to affordable housing, senior housing, and such other important matters that would guide the City in preparing a housing element compliant with state housing laws.

To ensure that everyone understands the planning process and will be heard, the com-munity workshops will be conducted with a Spanish interpreter.

Public Workshops:

RPG will prepare presentation materials and facilitate initial meeting(s) to provide the pub-lic the legal requirements for the Housing El-ement. Further, we will explain about the out-reach process, technical analysis, and goals and objectives, and examples of potential ac-tion plans that may be presented in the Hous-ing Element.

Public workshop notice will be prepared in English and Spanish and published at City Hall, local library, and in newspapers of gen-eral circulations. Copies will also be mailed to the stakeholder list identified herein.

Stakeholder Focus Group:

RPG recommends a public workshop for the stakeholder focus group. RPG will prepare (or receive from City) a list of stakeholders representing low- and moderate-income residents to discuss housing problems faced and re-sources needed; housing consumers and ser-vice providers, such as tenants in units at risk of conversion to market-rate, health and human service providers, homeless-shelter and mental-health service providers, places of worship, seniors, farmworkers, and non- and for-profit affordable housing developers to seek housing needs and conditions information; advocates or groups with housing interests early in the process, so they can share their ideas on how to meet need the housing needs of those they represent. These groups are often the ones who provide written comments during the housing-element review process. Including them early in the housing-element development process will help to re-solve issues or concerns during the development of the element.

Further, we will strive to invite other stake-holder groups into the housing-element development and implementation processes. These might include local or regional business groups such as the local chamber of commerce, which is concerned about the availability of housing for employees and how housing availability affects regional economic growth. Other stakeholders could include grassroots, community-based organizations, neighbor-hood associations, homeowner/resident organizations, and civic groups, such as the League of Women Voters, and rotary clubs.

At a minimum, we will inform and seek par-ticipation from the stakeholder list mentioned in Task D.

We will consult with staff and receive advise on how best to conduct these meetings and modify the program as per the advice received.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 20 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
TASK E. ASSESSMENT OF HOUSING NEEDS
RPG will incorporate jurisdiction-specific graphs and write-ups for all required data, including population, demographic, housing, market conditions and regional comparisons.

RPG will complete an assessment of housing needs and an inventory of resources and constraints relevant to the meeting of these needs in conformance with Government Code section 65582(a) and in compliance with HCD’s Completeness Review Check List. We will evaluate housing conditions using the most current data available on demographics and housing in the City, including resources from the U.S. Census Bureau and the California Department of Finance. The gathered data will be used to draft a housing needs assessment that will analyze:

Population growth, demographics, income distribution and employment trends, projections of the locality’s existing and projected housing needs, including the share of the regional housing needs, household characteristics, housing stock characteristics, at-risk housing analysis, an analysis of special housing needs, an analysis for energy conservation, disparities in access to opportunities, etcetera.

RPG will review City documents to aid in understanding local conditions and use the Community Outreach efforts to gauge the community’s housing needs.

Housing Constraints: RPG will perform an analysis of potential and actual governmental and non-governmental constraints on the preservation, protection or production of housing across all income levels within the City. Governmental constraints include local land use controls, on- and off-site development standards, building and housing codes, permit processing times, permit processing fees, residential development fees, and delays in permit processing that can cause increases in financing cost. Non-governmental constraints, will include land costs, site improvement costs, constructions costs, finance charges, sales and marketing, taxes and profit.

Issues such as NIMBYism, lending practices, labor supply issues, etcetera will also be assessed per the new housing laws.

We will draw on information obtained during public outreach to identify constraints and further assessment and propose ways to mitigate identified constraints.

TASK F. PREPARATION OF DRAFT AND FINAL HOUSING ELEMENT
RPG will analyze the existing 2013-2023 Housing Element and amend it consistent with the housing laws that became effective since 2013. We will review the existing general plan, zoning and development codes of the city, and other relevant documents. We will include implementation programs within the Housing Element that will be implemented by the City through future ordinance amendments or other means.

RPG will evaluate the existing Housing Element for compliance with newer laws that are in place. Where will recommend implementation programs, where needed, to comply with the provisions discussed below:

Accessory Dwelling Unit Legislation (SB 229 and AB 494):

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 21 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
• Clarifies that an ADU can be created through the conversion of a garage, carport or covered parking structure.
• Requires special districts and water corporations to charge a proportional fee scale based upon the ADUs size or its number of plumbing fixtures.
• Reduces the maximum number of parking spaces for an ADU to one space. • Allows replacement parking spaces to be located in any configuration, as a • result, of a parking structure conve-sion to an ADU.
• Authorizes the Department of Housing and Community Development to review and comment on ADU ordinances.
• Defines the term "tandem parking" to mean two or more automobiles.

No-Net-Loss Law (SB 166)
• A jurisdiction A jurisdiction must maintain adequate sites to accommodate its remaining unmet RHNA by each income category at all times throughout the entire planning period. • A jurisdiction may not take any action to reduce a parcel’s residential density unless it makes findings that the remaining sites identified in its Housing Element sites inventory can accommodate the jurisdiction’s remaining unmet RHNA by each income category, or if it identifies additional sites so that there is no net loss of residential unit capacity. • If a jurisdiction approves a development of a parcel identified in its Housing Element sites inventory with fewer units than shown in the Housing Element, it must either make findings that the Housing Element’s remaining sites have sufficient capacity to accommodate the remaining unmet RHNA by each income level, or identify and make available sufficient sites to accommodate the remaining unmet RHNA for each income category.
• A jurisdiction may not disapprove a housing project on the basis that approval of the development would trigger the identification or zoning of additional adequate sites to accommodate the remaining RHNA.

Rental Inclusionary Housing Ordinance (AB 1505):

Palmer/Sixth Street Properties, L.P. v. City of Los Angeles (2009) 175 Cal.App.4th 1396, the Second District California Court of Appeal opined that the city’s inclusionary housing requirements associated with a specific plan, as applied to rental housing, conflicted with, and were preempted by, a state law known as the Costa-Hawkins Rental Housing Act. (Civil Code, §§ 1954.50 to 1954.535.).

The enactment of AB 1505 reaffirms the authority of local governments to include rental units within inclusionary ordinance requirements and adds a limited HCD re-view, under certain circumstances, of eco-nomic feasibility studies to demonstrate the ordinance does not unduly constrain the production of housing.

ADUs and JADUs (SB 13, AB 68, AB 881, AB 670, AB 671 and AB 587):

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 22 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
The Legislature updated Accessory Dwelling Unit and Junior Accessory Dwelling Unit (ADU and JADU) law effective January 1, 2021 to clarify various provisions. These include allowing ADUs and JADUs to be built concurrently with a single-family dwelling, opening areas where ADUs can be created in all zoning districts that allow single-family and multi-family uses, modifying fees from utilities such as special districts and water corporations, limited exemptions or reductions in impact fees, and reduced parking requirements.

JADUs are allowed to be created within the walls of a proposed or existing single-family residence and shall contain no more than 500 square feet. They may share central systems, contain a basic kitchen utilizing small plug-in appliances, may share a bathroom with the primary dwelling, all to reduce development costs.

Affirmatively Furthering Fair Housing AB 686:

All housing elements must now include a program that promotes and affirmatively furthers fair housing opportunities throughout the community. AB 686 (2018) also requires that all housing elements due on or after January 1, 2021, must contain an Assessment of Fair Housing. Finally, the housing element land inventory and identification of sites must be consistent with a jurisdiction’s duty to AFFH and the findings of its Assessment of Fair Housing.

The housing element land inventory and identification of sites must be consistent with a jurisdiction’s duty to AFFH and the findings of its Assessment of Fair Housing. These requirements are detailed below:
• Include a Program that Affirmatively Furthers Fair Housing and Promotes Housing Opportunities throughout the Community for Protected Classes (applies to housing elements beginning January 1, 2019);
• Prepare an Assessment of Fair Housing; and,
• Prepare the Housing Element Land Inventory and Identification of Sites through the Lens of Affirmatively Furthering Fair Housing.

RPG will include programs in the Housing Element to mitigate the effects of economic and social disparities in the community.

We are hoping that HCD will accept a basic analysis with typical AFFP programs included within the new Housing Element. Examples of AFFH programs are:

Goal 1: Proactively provide resources and education on fair housing rights, responsibilities, and services.

Strategy: Make fair housing educational materials and referral information available on the City’s website and at key locations (e.g., City Hall, libraries, etc.) for the public and other community gathering places
Action Plan: Create a webpage and provide information in hard copy at key locations, including locations with exposure to under-represented and populations with disabilities.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 23 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Milestone: Provide and populate a fair housing website and provide materials at key City offices and community locations.

Goal 2. Expand and preserve affordable housing opportunities, both rental and for-sale.

Goal 3. Address disproportionate housing needs of minorities and people with disabilities.

Goal 4. Close gaps in transportation to promote fair housing and access to oppo-tunity.

HCD, however, could require a full-fledged AFFP study which will require further analysis.

Should HCD require a full study, the City could include an Implementation Program within the 6th Cycle to “Prepare an AFFH Study within 1-Year of the adoption of the Housing Element.

This option was acceptable to HCD on the City of Maricopa Housing Element, we recently completed.

The Housing Accountability Act (AB 678, B 1515, AB 3194, SB 330):

The Housing Accountability Act (HAA), Government Code section 65589.5, establish-es limitations to a local government’s ability to deny, reduce the density of, or make infeasible housing development projects, emergency shelters, or farmworker housing that are consistent with objective local development standards and contribute to meeting housing need.

Site Inventory (AB 1397, AB 1486, AB 686, SB 6:

Several laws were enacted since 2014 that re-quires additional information on the City’s site inventory analysis required in the Housing Element, as follows:

Design and development of the site inventory (SB 6, 2019); Requirements in the site inventory table (AB 1397, 2017 AB 1486, 2019); Capacity calculation (AB 1397, 2017); Infra-structure requirements (AB 1397, 2017); Suit-ability of non-vacant sites (AB 1397, 2017); Size of site requirements (AB 1397, 2017); Locational requirements of identified sites (AB 686, 2018); Sites identified in previous housing elements (AB 1397, 2017); Non-vacant site replacement unit requirements (AB 1397, 2017); Rezone program requirements (AB 1397, 2017).

AB 571, AB 634, AB 290, SB 728, and the 2021 Appellate Court Decision (Density Bonus Laws):

AB 571 prohibits local governments from charging affordable housing impact fees, including inclusionary zoning fees and in-lieu fees, against affordable units in density bonus housing developments.

AB 634 allows a local government to adopt an ordinance requiring an affordability period of more than 55 years in density bonus housing projects. However, these local ordinances cannot impose affordability periods of more than 55 years in developments financed with low-income housing tax credits.

SB 290 makes several changes to density bonus law, including at least 20% of the units for lower income students in a student housing development; Eliminates the ability of local governments to disapprove a developer’s re-quest for an incentive or concession, or a waiver or modification of

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 24 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
development standards; Allows one-half space per bedroom for housing developments with at least 40% moderate income units within a half mile of a major transit stop; Eliminates the requirement that for-sale units for moderate income households must be in a “common interest development” in order to qualify for a density bonus; Clarifies that for purposes of qualifying for a density bonus, the “total units” in a housing development include affordable units that are designated to satisfy local inclusionary housing requirements; Clarifies that for purposes of qualifying for a density bonus, affordable units for very low or lower income households can be either rental or for-sale units. (Affordable units for moderate income households still must be for-sale units and may not be rental units); SB 728 allows developers in for-sale density bonus housing developments to sell affordable units to nonprofit housing corporations instead of selling the units directly to a low- or moderate-income homebuyers.

An appellate court ruled in 2021 that local agencies cannot require density bonus applicants to submit proformas or other documentation required to prove that requested incentives and concessions are necessary to make the housing development financially feasible. However, local agencies can require applicants to show that requested incentives and concessions will result in cost reductions for the pro-ject. Schreiber v. City of Los Angeles, 69 Cal. App. 5th (2021).

SB 244 (Analysis of Disadvantaged Unincorporated Communities) SB 244 requires cities and counties to address the infrastructure needs of disadvantaged unincorporated communities (DUCs) in city and county general plans; Local Agency Formation Commission’s (LAFCO) Municipal Service Reviews (MSRs); and annexation decisions.

For cities and counties, Government Code Section 65302.10(a) requires that before the due date for adoption of the next housing element after January 1, 2012, the general plan land use element must be updated to identify and describe each DUC (Fringe Community and/or Island Community) that exists within the city’s sphere of influence (SOI); analyze for each identified community the water, wastewater, storm water drainage, and structural fire protection needs; and identify financial funding alternatives for the extension of services to identified communities.

SB 244 defines a DUC as a place that meets the following criteria: Contains 10 or more dwelling units adjacent or in close proximity to one another where 12 or more registered voters reside (close proximity may be defined as a density greater than 1 unit per acre); is either within a city SOI (also known as a Fringe Community), is an island within a city boundary (also known as an Island Community), or is geographically isolated and has exist-ed for at least 50 years (also known as a Lega-cy Community); and has a median household income that is 80 percent or less than the statewide median household income for California.

RPG will perform an analysis to identify DUCs within the City SOI. In conducting the analysis, resources will include the SB 244 Technical Advisory (OPR, dated 2/15/2013), the City’s General Plan, and documentation from local jurisdictions, agencies, and special districts. Based on available resources, we will ascertain whether or not DUCs exist within the City and whether or not areas of house-holds exist in the immediate vicinity of the city where households earn 80 percent or less of the statewide median household income.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 25 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Goals, Policies, Programs and Quantified Objectives:

RPG will build on the existing Housing Element, public input, and the needs and constraints analyses performed to formulate an implementation plan with appropriate and feasible housing policies. Each action program proposed will have a specific objective, timeframe, funding source and the responsible party for implementation/execution. The implementation plan will satisfy the requirements of Government Code section 65583(b) and (c), as noted below:
• Ensure that housing opportunities are available for all persons in the City; • Preserve and improve the existing stock of affordable housing, including at- risk unit; • Facilitate development of adequate housing to meet the needs of low- and moderateincome households, meeting regional share of goals; • Mitigate any governmental constraints to housing production, improvement and/or maintenance;
• Ensure consistency with other General Plan elements and community goals; and • Identify necessary changes to other General Plan elements and/or to the City Code to achieve comprehensive compliance with State Housing Law and to pro-vide the City with necessary legislative framework to meet its housing needs and goals.

Administrative Drafts – Staff Review
RPG will submit the first Administrative Drafts of the Housing Element to City staff for review.

Based on staff comments, a second Administrative Draft will be presented to staff for review.

The City should provide RPG with comments on the Administrative Drafts within 15 working days.

Public Review Draft Housing Element
RPG will incorporate necessary revisions based on staff review of the 2nd Administrative Draft and prepare a Draft Housing Element for Review by the public, Planning Commission, and the Council. Senate Bill 215 requires a requires a public comment period of 30 days, prior to sending the draft for HCD review. A 30-day notice prior to the public hearing on the draft element will satisfy this noticing requirement. We will arrange with the City to post the Draft Housing Element on the City’s website and provide copies during the Public Outreach. Notice inviting comments from Responsible and Trustee Agencies, stakeholders, nearby cities and the County (those on the City’s mailing list) will also be given at this stage.

Draft Housing Element – HCD Review
The HCD Review Draft will be a work product of the highest quality reflecting input from City staff, stakeholders, the public, City officials received. The Draft Housing Element will be prepared for submission to HCD for a 90-day review and approval. RPG will incorporate HCD desired requirements into the draft such that there would not be any delays in receiving the provisional approval, prior to certification. Certification is provided after adoption of the Housing Element by the City Council. During this period the environmental review could be completed, especially if high-er levels of review are deemed required.

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 26 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Final Draft Housing Element
The Final Draft Housing Element will be prepared after addressing all HCD comments.

City staff will distribute the Final Draft and the Notice of Public Hearing to Adopt the Housing Element.

RPG will assist City staff on preparing public presentation materials/exhibits, and provide staff support at meetings, as needed. The public hearing Notices for mailing/ post-ing/publishing will be mailed by City staff.

TASK G: HEARINGS
RPG has budgeted for up to six official meetings/hearings (two study sessions, two city council meetings, and 2 planning commission meetings), in addition to up to five meetings for public outreach.

We will prepare, assist, or present draft staff reports, exhibits, and make presentations at the above meetings.

Task H: General Plan Amendments (if applicable).

RPG will identify any needed amendments to the Health, Safety and Noise elements and update the Elements, as needed.

We will also identify sections of the other General Plan elements (all elements), zoning code, and other adopted plans/regulations identified by staff that may need to be amend-ed to be in compliance with State law including all tables, maps, etc., consistent with the 2023-2031 Housing Element. We will include the identified and needed amendments as action plans for implementation within the 6th cycle housing element period.

TASK I: ENVIRONMENTAL DOCUMENT (CEQA)
RPG will prepare, post, and file all the appropriate environmental documents for compliance with the California Environmental Quality Act (CEQA), including the Initial Study and the Notice of Intent to adopt a Mitigated Negative Declaration (IS/MND). We will be responsible for preparing all notices and mailings for SB 18 and AB 52.

TASK J: DELIVERABLES
RPG will provide all deliverables enumerated under Section I of the original RFP.

1. Administrative Draft #1: Prepare and submit one (1) hard copy, (1) electronic copy in Microsoft Word, and one (1) complete PDF copy of the Administrative Draft Housing Element and list of necessary additional General Plan amendments and other regulatory amendments (if applicable) for City staff to review and comment upon in accordance with the project's schedule. Design of the draft (text, font, graphics, tables, figures, and picture placement) to match the General Plan document format and quality;

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 27 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

2. Administrative Draft #2: Revise the Ad-ministrative Draft Housing Element #1 and identified General Plan amendments and other regulatory amendments to incorporate staff's comments and submit one (1) hard copy, one (1) electronic copy in Microsoft Word, and one (1) PDF copy of the Draft Housing Element and proposed General Plan amendments and other regulatory amendments to the City for staff review and comment;

3. Public Review Draft Housing Element: Re-vise Administrative Draft Housing Element #2 and identified General Plan amendments and other regulatory amendments to incorporate staff's comments and submit one (1) hard copy, one (1) electronic copy in Microsoft Word, and one (1) PDF copy of the Draft Housing Element and proposed General Plan amendments and other regulatory amendments to the City for distribution to HCD, the City Council, the Planning Commission, and the general public for review and comment;

4. Prepare, post, and file the appropriate ad-ministrative draft and public draft environmental documents for compliance with the (CEQA), including the Initial Study, Notice of Intent to Adopt a Mitigated Negative Declaration or other CEQA determinations as applicable, Response to Comments, Mitigation Measures, Mitigation Monitoring Program, and Notice of Completion. Consultant shall budget for:
a) two (2) review and comment cycles of the administrative draft Mitigated Negative Declarations; and
b) one (1) draft Mitigated Negative Declaration for public re-view.

5. Submit public engagement strategy memo to City staff for review within sixty (60) days of contract engagement.

6. Prepare addendum and revisions to draft documents both in response to City input and comments from HCD, including tracking of said revisions;

7. Prepare Final Draft Updated Housing Element in response to comments from HCD, responsible agencies, City staff, the Affordable Housing Steering Committee, the Planning Commission, City Council, and the public. Upon determination of compliance by HCD of the Final Draft Housing Element and Draft General Plan amendments and other regulatory amendments, RPG will submit ten (10) bound copies, one (1) electronic copy in Microsoft Word format, and one (1) PDF of the Final Draft Housing Element (2023-2031) for distribution to the Planning Commission and the City Council for final adoption at corresponding public hearings;

8. Amend the Public Health, Safety and Noise Element of the City’s General Plan to be consistent with SB 379;

9. Attend, present, and participate in a minimum of six (6) public meetings which may include Planning Commission meetings, City Council meetings, or study session meetings, and public hearings as required by the City;

10. Prepare public meeting presentation mate-rials, memos, letters, resolutions, findings of fact, CEQA notices, and other documents as required by the City;

11. Provide regular e-mail progress reports to the project manager;

12. Assist in the preparation of staff reports and exhibits for Planning Commission and City Council;

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 28 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

13. Provide and maintain an Internet-based folder (or other agreed to platform) for all project materials accessible to City staff and consultants;

14. Coordinate with City Staff and HCD as necessary (minimum of 10 progress meetings with City staff);

15. Upon adoption of the Final Draft Housing Element and Final General Plan amendments and other regulatory amendments by the City Council, RPG will prepare a final adopted version with the date of adoption prominently displayed on the front cover and throughout the document to distinguish it as the official document from other versions of the Housing Element. We will provide ten (10) bound copies, one (1) electronic copy in Microsoft Word, and one (1) PDF of the adopted Housing Element for distribution to HCD, City departments, and other stakeholders; and

16. RPG will assist the City in achieving State certification of the Housing Element after adoption by the City Council and shall per-form all tasks necessary to obtain HCD certification. We will file the required CEQA No-tice of Determination within five (5) days of the final adoption

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 29 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

ATTACHMENT B
Payment for Services, Project Budget, Project Schedule and Timeline Once an invoice is submitted and approved by the City, City payment will be made within 30 days of approval. The payment provided is full compensation for the DESCRIBED SERVICES as mentioned in Attachment A. Realty Planners, Inc. to bill every 30 days, City to pay each invoice within 30 days of approval of the invoice until project completion and close-out.

Table below replicates Realty Planner, Inc. provided Timeline and Fee Proposal:

Realty Planner’s Timeline* & Fee Proposal (Flat Rate, Not to Exceed Costs) No. Timeline Task Hours Rate
($)
Total ($) Staff

1. May – June
2022
Task A: Project Management and
Kickoff
60 95 5,700 George/
Jihane

2. May – July
2022
Task B: Evaluate Existing
Conditions and Needs
80 95 7,600 George/
Jihane

3. May – July
2022
Task C: Regional Housing Needs
Assessment
80 95 7,600 George

4. May – July
2022
Task D: Public Participation
(Public Workshop; Stakeholder
meeting)
80 95 7,600 George/
Thomas

5. May – July
2022
Task E: Assessment of Housing
Needs
52 95 4,940 George/
Jihane

6. Task F: Preparation of Draft and
Final Housing Element

7. July 2022 Task F.1: Administrative Drafts 1
and 2 – Staff Review
100 95 9,500 George/
Thomas

8. August 1 –
September
2022
Task F.2: Draft Housing Element -
Public Review (30-days public
review)
80 95 7,600 George

9. October –
December
2022
Task F.3: Draft Housing Element –
HCD Review (90 days).
40 95 3,800 George

10. January 2023 Task F.4: Final Draft Housing
Element & Adoption by Council
46 95 4,370 George

11. January –
March 2023
Task F.5: HCD Certification
Review (60 Days)
10 95 950 George/
Jihane

12. May 2022 –
April 2023
Task G: Hearings (Up to six) 72 95 6,840 George

13. July 2022 –
September
2022
Task H: General Plan Amendments 80 95 7,600 George

14. December
2022 –
January 2023
Task I: Environmental Documents
(CEQA)
100 95 9,500 George/
Thomas

15. May 2022 –
April 2023
Task J: Deliverables 40 95 3,800 George/
Jihane

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

Page 30 of 30 ends

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

16. TOTAL COST ($) 920 95 87,400

17. * The timeline will be fine-tuned based on contract approval date and city’s expectations

4.K.3
Attachment: PSA_Housing Element (Award PSA to Realty Planners Group for Preparation of 2023-2031 Housing Element)

A PROPOSAL
TO

THE CITY OF ARVIN

TO PREPARE
THE 2023-2031 HOUSING ELEMENT
Submitted by:

REALTY PLANNERS GROUP, INC.
11206 Crowborough Court
Bakersfield, CA 93311
(661) 549-2006
[email protected]
Submission Deadline: April 11, 2022

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 2 Table of Contents
PART 1 - COVER LETTER & EXECUTIVE SUMMARY 3
PART 2 - PROJECT APPROACH, SCOPE OF WORK AND DELIVERABLES

2.1. APPROACH 6

2.2 SCOPE OF WORK 6
Task - A. Project Management and Kickoff 6
Task - B. Evaluate Existing Conditions and Needs 7
Task - C. Regional Housing Needs Assessment 7
Task - D. Public Participation & Community Workshops 8
Task - E. Assessment of Housing Needs 9
Task - F. Preparation of Draft and Final Housing Element 10 Task - G. Hearings 15
Task - H. General Plan Amendments (if Applicable) 15
Task - I. Environmental Document (CEQA) 15
Task - J. Deliverables 15
PART 3 - CONSULTANT IDENTIFICATION AND TEAM 17
PART 4 – RELATED PROJECT EXAMPLES AND REFERENCES 18

4.1 PROJECT EXPERIENCE 18

4.1.1 Experience Preparing General Plans/Housing Elements 18

4.1.2 Experience Preparing Design Guidelines for Housing 19

4.1.3 Experience Preparing Environmental Impact Assessments 20

4.2 REFERENCES 20
PART 5 – PUBLIC OUTREACH EXPERIENCE 21
PART 6 - TIMELINE AND FEE PROPOSAL 21
TABLE 1 - TIMELINE AND FEES 23
PART 7 - ATTACHMENTS 24

7.1 RESUME 25-33

7.2 CORPORATE IDENTITY 34

7.3 HCD CERTIFICATION - MARICOPA HOUSING ELEMENT 35-36

COVER LETTER/EXECUTIVE SUMMARY
(See following pages).

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 4 REALTY PLANNERS GROUP, INC.
11206 Crowborough Court
Bakersfield, CA 93311
(661) 549-2006
[email protected]
April 11, 2022 by FedEx
Cecilia Vela, City Clerk
City of Arvin – City Hall, 200 Campus Drive
Arvin, CA 93203
Subject: Proposal to Prepare the 2023 Housing Element
Dear Ms. Vela:

Realty Planners Group, Inc., is pleased to submit our Response to the RFP for updating Arvin’s Housing Element. Our extensive experience working with HCD fully informs us of the new housing element requirements and HCD’s expectations in preparing a Housing Element. The recent Housing Element we prepared for the City of Maricopa was adopted on time.

We offer exceptional pricing making it affordable to small cities. We are flexible in accommodating the city’s work plan, budget, and timeline and we welcome the opportunity to discuss and modify our proposal as needed. Our management approach in preparing housing elements is aimed at achieving cost-effectiveness, work quality and the ability to complete a legally-sufficient, statecertifiable Housing Element on-time, and on budget.

Issac George, Director of Planning & Development, will serve as the Project Manager and contact person, who will be assisted by a team of experts who have demonstrated experience in preparing housing elements and conducting community outreach. Mr. George served as Arvin’s Director of Planning & Building during 2006-2012 and was instrumental in preparing Arvin’s 2012 Comprehensive General Update, including the 2008-2013 Housing Element.

The proposal is valid for 180 days. Thank you for considering our proposal.

Sincerely,
Issac George
Issac A. George, CEO/Director of Planning & Development Realty Planners Group, Inc.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 5 Executive summary
Realty Planners Group, Inc. (formerly, Planning Institute), is a California S Corporation, located at 11206 Crowborough Court, Bakersfield, California 93311. Our Contact number is (661) 549-2006.

We offer urban and regional planning consulting services. We are staffed by professional planners and supporting staff offering a full range of services including, but not limited to, current planning, advance planning, economic development, and environmental planning to municipalities. We also offer real estate and land development services to our clients.

We are proposing to prepare the City of Arvin’s 2023-2031 Housing Element Update in compliance with the applicable State housing laws.

RPG will build on the existing Housing Element, seek public input, and perform a needs and constraints analyses to formulate an implementation plan with appropriate and feasible housing policies. Each action program proposed will have a specific objective, time-frame, funding source and the responsible party for implementation/execution. The implementation plan will satisfy the requirements of Government Code section 65583(b) and (c), as noted below:
• Ensure that housing opportunities are available for all persons in the City; • Preserve and improve the existing stock of affordable housing, including at- risk unit; • Facilitate development of adequate housing to meet the needs of low- and moderate-income households, meeting regional share of goals; • Mitigate any governmental constraints to housing production, improvement and/or maintenance; • Ensure consistency with other General Plan elements and community goals; and • Identify necessary changes to other General Plan elements and/or to the City Code to achieve comprehensive compliance with State Housing Law and to provide the City with necessary legislative framework to meet its housing needs and goals.

We have thoroughly reviewed the goals and objectives of the RFP and we will meet or exceed the City’s expectations in terms of the content, timeliness, and cost.

We have completed several certified housing elements for the cities of Maricopa, Rio Vista, Arvin, Taft, and McFarland. HCD Certification for the Maricopa Housing Element is attached.

Issac George served as the Director of Planning & Building of the City of Arvin during 2006 – 2012 during which time he has lead the preparation of the City’s 2012 General Plan elements, including the 2008-2013 Housing Element. His familiarity with Arvin provides him direct local knowledge of the City’s people, infrastructure, and housing needs.

2.1 APPROACH
Our management approach in preparing
housing elements is aimed at achieving costeffectiveness, work quality (quality of task completion, interactions and deliverables), and
the ability to complete a legally-sufficient,
state-certifiable Housing Element on-time,
and on budget. Our team approach draws on
experts from different fields to suit the tasks
of the projects at hand, thus reducing overheads.

We will follow an adaptive framework which
requires communication with city staff, city
commissions, city council, state HCD, stakeholders, and the public. Goals, objectives, and action plans will be formulated or reformulated based on inputs received from all parties.

We will be flexible in our approach to incorporate suggestions from staff on budget, contents, and timeline. We will facilitate an inclusive, comprehensive discussion of the City’s long-term housing needs and make sure that
the new Element is prepared in total compliance with the State housing and planning laws.

Please see Tasks A and D for details on Project Management and Public Participation, respectively.

2.2. SCOPE OF WORK
Realty Planners Group (RPG) has a very clear
understanding of the goals set forth by the
City of Arvin to serve as the Project Consultant. We have thoroughly reviewed the goals and objectives of the RFP and we will meet or
exceed the City’s expectations in terms of the
content, timeliness, and cost.

RPG’s primary role will be to conduct public
meetings; assist in public hearings; and to prepare the work products required by the RFP.

The 6
th Cycle Housing Element will address
all new housing laws applicable since the last
update and will be submitted for certification
by the California Housing and Community
Development Department (HCD).

The following tasks are anticipated in successfully completing the work products.

Task - A: Project Management and Kickoff.

The hallmark of our service is costeffectiveness, work quality (quality of task completion, interactions and deliverables), and
the proven ability to complete a legallysufficient, state-certifiable Housing Element on-time, and on budget.

RPG will meet with City staff, in person or by
zoom, to collect information needed for the
project, discuss the project budget and timeline, including major milestones to be completed. We will prepare a memorandum on data needs, including digital data files of base
maps, General Plan maps, and other maps
available from the City. City-specific data
available from HCD’s 6th Cycle data package,
Kern COG RHNA figures, Decennial Census
Surveys, American Community Surveys, and
data from the City will be incorporated in to
the housing element.

Our approach is to work closely with city staff
by arranging monthly zoom meetings and/or
monthly reports presenting milestones
achieved and the timeline for completion of
project activities, telephone conferences, email
exchanges, etc.

Early consultation and on-going progress updates with State HCD will also be made. Having completed several Housing Elements, we

Task – B: Evaluate Existing Conditions
and Needs.

RPG will review and evaluate the current
Housing Element and its programs, including:
 An evaluation of the existing Housing
Element’s compliance with applicable
statutes and current State Housing
Law.
 An assessment of the City’s progress
in meeting existing Housing Element
goals, re-zoning programs, and objectives, including RHNA goals;  A discussion of the effectiveness of
the housing program and policies;
 An analysis of the action programs/projects in the existing housing element compared to the actual accomplishments;
 A summary of how these results are
important to a revision of the Housing
Element.

Task – C: Regional Housing Needs Assessment.

Government Code Section 65583(a)(3) requires local governments to prepare an inventory of land suitable for residential development, including vacant sites and sites having the potential for redevelopment, and an analysis of the relationship of zoning and public facilities and services to these sites.

The City’s RHNA numbers are developed by
the Kern Council of Governments (KCOG).

We will work with KCOG on RHNA requirements and other data needs, as needed.

While the City does not have to build these
units at its own cost, it is obligated to facilitate
the construction of housing units for the different income groups by permitting it in appropriate land use zones which allow such uses. Our analysis will look at the sufficiency
of zoned lands to accommodate this need and
suggest methods to rezone additional properties to meet those needs.

A vacant land inventory will be completed
(building upon previously identified vacant
land inventory sites from the existing Housing
Element) to show capacity for housing development to accommodate the RHNA requirements throughout the eight-year planning period. Using HCD’s Housing Element Site Inventory Guidebook, RPG will analyze
existing lands, suitably zoned, to meet the
RHNA requirements in each income category,
and identify additional lands, if needed, to
meet any shortfalls. This will include identifying safe assumptions, evaluating sites and analyzing potential policy strategies to increase site capacity, demonstrating development viability (per State law) and inputting the information into HCD’s electronic form for submittal with the updated element.

The suitability of Lower Income RHNA sites
will also be analyzed for consistency with best
practices recommended by HCD, including
proximity to transit routes, schools, jobs,
parks and daily services.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 8 65583.2., and if the capacity to be replaced
was on a site that was zoned by-right pursuant
to Government Code section 65863.2 (h) and
(i), then the replacement site must also satisfy
those requirements. If the remaining sites in
the inventory cannot accommodate the unmet
RHNA need, the City must rezone other sites
regardless of any city-imposed restrictions
such as growth management or open space
preservation.

Task - D: Public Participation & Community Workshops.

Government Code Section 65583(c)(7), require that jurisdictions “…shall make a diligent effort to achieve participation of all economic segments of the community in the development of the housing element.” RPG, as Project Consultants, will initiate a
public outreach, in coordination with City
staff, to solicit feedback from residents and
stakeholders in a meaningful way. We have
experience in engaging with community
stakeholders, communicating complex material, forming consensus, and sharing key visions that lead to actionable goals. Those visions
will be created from the ground up, using a
series of steps:
1) Inform and educate residents, business
owners, community organizations, and the
civic leaders about housing laws, the City’s
housing needs, and receive input on key issues
and their suggestions; (2) and ensure that all
stakeholders, including hard-to-reach or typically underrepresented populations, such as low-income and ethnically diverse groups, are
able to participate in the visioning and planmaking process.

In preparation of these meetings, we will support city staff in creating stakeholder contact mailing lists, develop workshop notices/flyers,
sign-in sheets, create workshop exhibits and
presentations as necessary. At a minimum, we
have identified and will work with the following stakeholders:

Arvin Chamber of Commerce, Arvin Unified
School District, California Rural Legal Assistance, ChangeLab Solutions, Committee for a Better Arvin, Dolores Huerta Foundation,
Kern County Public Health Services Department, Local Government Commission, Habitat for Humanity, and the Center for Race, Poverty and Environment.

Considering public health emergencies or restrictions imposed as a result of the Covid-19 pandemic, we will arrange online meeting via
zoom, if needed, in consultation with staff.

We expect to receive input on homelessness,
income limitations, housing shortage, barriers
to affordable housing, senior housing, and
such other important matters that would
guide the City in preparing a housing element
compliant with state housing laws.

To ensure that everyone understands the
planning process and will be heard, the community workshops will be conducted with a Spanish interpreter.

Public Workshops:

RPG will prepare presentation materials and
facilitate initial meeting(s) to provide the public the legal requirements for the Housing Element. Further, we will explain about the outreach process, technical analysis, and goals and objectives, and examples of potential action plans that may be presented in the Housing Element.

Public workshop notice will be prepared in
English and Spanish and published at City
Hall, local library, and in newspapers of general circulations. Copies will also be mailed to the stakeholder list identified herein.

RPG recommends a public workshop for the
stakeholder focus group. RPG will prepare (or
receive from City) a list of stakeholders representing low- and moderate-income residents to discuss housing problems faced and resources needed; housing consumers and service providers, such as tenants in units at risk of conversion to market-rate, health- and human-service providers, homeless-shelter and mental-health service providers, places of
worship, seniors, farmworkers, and non- and
for-profit affordable housing developers to
seek housing needs and conditions information; advocates or groups with housing interests early in the process, so they can share their ideas on how to meet need the housing
needs of those they represent. These groups
are often the ones who provide written comments during the housing-element review process. Including them early in the housingelement development process will help to resolve issues or concerns during the development of the element.

Further, we will strive to invite other stakeholder groups into the housing-element development and implementation processes.

These might include local or regional business
groups such as the local chamber of commerce, which is concerned about the availability of housing for employees and how housing availability affects regional economic growth.

Other stakeholders could include grassroots,
community-based organizations, neighborhood associations, homeowner/resident organizations, and civic groups, such as the League of Women Voters, and rotary clubs.

At a minimum, we will inform and seek participation from the stakeholder list mentioned in Task D.

We will consult with staff and receive advise
on how best to conduct these meetings and
modify the program as per the advice received.

Task – E: Assessment of Housing Needs.

RPG will incorporate jurisdiction-specific
graphs and write-ups for all required data, including population, demographic, housing, market conditions and regional comparisons.

RPG will complete an assessment of housing
needs and an inventory of resources and constraints relevant to the meeting of these needs in conformance with Government Code section 65582(a) and in compliance with HCD’s Completeness Review Check List. We will
evaluate housing conditions using the most
current data available on demographics and
housing in the City, including resources from
the U.S. Census Bureau and the California
Department of Finance. The gathered data
will be used to draft a housing needs assessment that will analyze:

Population growth, demographics, income
distribution and employment trends, projections of the locality’s existing and projected housing needs, including the share of the regional housing needs, household characteristics, housing stock characteristics, at-risk housing analysis, an analysis of special housing needs, an analysis for energy conservation, disparities in access to opportunities, etcetera.

RPG will review City documents to aid in understanding local conditions and use the Community Outreach efforts to gauge the
community’s housing needs.

Housing Constraints: RPG will perform an
analysis of potential and actual governmental
and non-governmental constraints on the
preservation, protection or production of
housing across all income levels within the
City. Governmental constraints include local
land use controls, on- and off-site development standards, building and housing codes, permit processing times, permit processing
fees, residential development fees, and delays
in permit processing that can cause increases
in financing cost. Non-governmental con4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 10 straints, will include land costs, site improvement costs, constructions costs, finance charges, sales and marketing, taxes and profit.

Issues such as NIMBYism, lending practices,
labor supply issues, etcetera will also be assessed per the new housing laws.

We will draw on information obtained during
public outreach to identify constraints and
further assessment and propose ways to mitigate identified constraints.

Task - F: Preparation of Draft and Final
Housing Element.

RPG will analyze the existing 2013-2023
Housing Element and amend it consistent
with the housing laws that became effective
since 2013. We will review the existing general
plan, zoning and development codes of the
city, and other relevant documents. We will
include implementation programs within the
Housing Element that will be implemented by
the City through future ordinance amendments or other means.

Accessory Dwelling Unit Legislation (SB 229
and AB 494):
 Clarifies that an ADU can be created
through the conversion of a garage,
carport or covered parking structure.
 Requires special districts and water
corporations to charge a proportional
fee scale based upon the ADUs size or
its number of plumbing fixtures.
 Reduces the maximum number of
parking spaces for an ADU to one
space.
 Allows replacement parking spaces to
be located in any configuration, as a
result, of a parking structure conversion to an ADU.
 Authorizes the Department of Housing and Community Development to review and comment on ADU ordinances.
 Defines the term "tandem parking" to
mean two or more automobiles.

No-Net-Loss Law (SB 166).
• A jurisdiction A jurisdiction must maintain adequate sites to accommodate its remaining unmet RHNA by each income
category at all times throughout the entire
planning period.
• A jurisdiction may not take any action to
reduce a parcel’s residential density unless
it makes findings that the remaining sites
identified in its Housing Element sites inventory can accommodate the jurisdiction’s remaining unmet RHNA by each income category, or if it identifies additional sites so that there is no net loss of residential unit capacity.
• If a jurisdiction approves a development
of a parcel identified in its Housing Element sites inventory with fewer units than shown in the Housing Element, it must either make findings that the Housing Element’s remaining sites have sufficient capacity to accommodate the remaining unmet RHNA by each income level, or
identify and make available sufficient sites
to accommodate the remaining unmet
RHNA for each income category.
• A jurisdiction may not disapprove a
housing project on the basis that approval
of the development would trigger the
identification or zoning of additional adequate sites to accommodate the remaining RHNA.

Palmer/Sixth Street Properties, L.P. v.

City of Los Angeles (2009) 175
Cal.App.4th 1396, the Second District
California Court of Appeal opined that
the city’s inclusionary housing requirements associated with a specific plan, as applied to rental housing, conflicted with,
and were preempted by, a state law known
as the Costa-Hawkins Rental Housing
Act. (Civil Code, §§ 1954.50 to 1954.535.).

The enactment of AB 1505 reaffirms the
authority of local governments to include
rental units within inclusionary ordinance
requirements and adds a limited HCD review, under certain circumstances, of economic feasibility studies to demonstrate the ordinance does not unduly constrain
the production of housing.

ADUs and JADUs (SB 13, AB 68, AB
881, AB 670, AB 671 and AB 587):

The Legislature updated Accessory Dwelling Unit and Junior Accessory Dwelling Unit (ADU and JADU) law effective January 1, 2021 to clarify various provisions.

These include allowing ADUs and JADUs
to be built concurrently with a singlefamily dwelling, opening areas where ADUs can be created in all zoning districts that allow single-family and multifamily uses, modifying fees from utilities such as special districts and water corporations, limited exemptions or reductions in impact fees, and reduced parking requirements.

JADUs are allowed to be created within
the walls of a proposed or existing singlefamily residence and shall contain no more than 500 square feet. They may
share central systems, contain a basic
kitchen utilizing small plug-in appliances,
may share a bathroom with the primary
dwelling, all to reduce development costs.

Affirmatively Furthering Fair Housing AB
686:

All housing elements must now include a
program that promotes and affirmatively
furthers fair housing opportunities
throughout the community. AB 686
(2018) also requires that all housing elements due on or after January 1, 2021, must contain an Assessment of Fair
Housing. Finally, the housing element
land inventory and identification of sites
must be consistent with a jurisdiction’s
duty to AFFH and the findings of its Assessment of Fair Housing.

Include a Program that Affirmatively Furthers
Fair Housing and Promotes Housing Opportunities throughout the Community for Protected Classes (applies to housing elements beginning January 1, 2019); prepare an Assessment of Fair Housing; and prepare the Housing Element Land Inventory and Identification of Sites through the Lens of Affirmatively Furthering Fair Housing.

RPG will include programs in the Housing
Element to mitigate the effects of economic
and social disparities in the community.

We are hoping that HCD will accept a basic
analysis with typical AFFP programs included
within the new Housing Element. Examples
of AFFH programs are:

Goal 1: Proactively provide resources and
education on fair housing rights, responsibilities, and services.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 12 Strategy: Make fair housing educational
materials and referral information available
on the City’s website and at key locations
(e.g., City Hall, libraries, etc.) for the public
and other community gathering places
Action Plan: Create a webpage and provide
information in hard copy at key locations,
including locations with exposure to underrepresented and populations with disabilities.

Milestone: Provide and populate a fair
housing website and provide materials at
key City offices and community locations.

Goal 2. Expand and preserve affordable
housing opportunities, both rental and forsale.

Goal 3. Address disproportionate housing
needs of minorities and people with disabilities.

Goal 4. Close gaps in transportation to
promote fair housing and access to opportunity.

HCD, however, could require a full-fledged
AFFP study which will require further analysis. Should HCD require a full study, the City could include an Implementation Program
within the 6th Cycle to “Prepare an AFFH
Study within 1-Year of the adoption of the
Housing Element. This option was acceptable
to HCD on the City of Maricopa Housing
Element, we recently completed.

The Housing Accountability Act (AB 678, B
1515, AB 3194, SB 330):

The Housing Accountability Act (HAA),
Government Code section 65589.5, establishes limitations to a local government’s ability to deny, reduce the density of, or make infeasible
housing development projects, emergency
shelters, or farmworker housing that are consistent with objective local development standards and contribute to meeting housing
need.

Site Inventory (AB 1397, AB 1486, AB 686,
SB 6:

Several laws were enacted since 2014 that requires additional information on the City’s site inventory analysis required in the Housing
Element, as follows:

Design and development of the site inventory
(SB 6, 2019); Requirements in the site inventory table (AB 1397, 2017 AB 1486, 2019); Capacity calculation (AB 1397, 2017); Infrastructure requirements (AB 1397, 2017); Suitability of non-vacant sites (AB 1397, 2017); Size of site requirements (AB 1397, 2017);
Locational requirements of identified sites
(AB 686, 2018); Sites identified in previous
housing elements (AB 1397, 2017); Nonvacant site replacement unit requirements (AB 1397, 2017); Rezone program requirements
(AB 1397, 2017).

AB 571, AB 634, AB 290, SB 728, and the
2021 Appellate Court Decision (Density Bonus Laws):

AB 571 prohibits local governments from
charging affordable housing impact fees, including inclusionary zoning fees and in-lieu fees, against affordable units in density bonus
housing developments.

AB 634 allows a local government to adopt an
ordinance requiring an affordability period of
more than 55 years in density bonus housing
projects. However, these local ordinances
cannot impose affordability periods of more
than 55 years in developments financed with
low income housing tax credits.

SB 290 makes several changes to density bonus law, including at least 20% of the units for lower income students in a student housing
development; Eliminates the ability of local

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 13 governments to disapprove a developer’s request for an incentive or concession, or a waiver or modification of development standards; Allows one-half space per bedroom for housing developments with at least 40%
moderate income units within a half mile of a
major transit stop; Eliminates the requirement
that for-sale units for moderate income
households must be in a “common interest
development” in order to qualify for a density
bonus; Clarifies that for purposes of qualifying for a density bonus, the “total units” in a housing development include affordable units
that are designated to satisfy local inclusionary
housing requirements; Clarifies that for purposes of qualifying for a density bonus, affordable units for very low or lower income households can be either rental or for-sale
units. (Affordable units for moderate income
households still must be for-sale units and
may not be rental units); SB 728 allows developers in for-sale density bonus housing developments to sell affordable units to nonprofit housing corporations instead of selling the
units directly to a low- or moderate-income
homebuyers.

However, local agencies can require applicants
to show that requested incentives and concessions will result in cost reductions for the project. Schreiber v. City of Los Angeles, 69 Cal. App. 5th (2021).

SB 244 (Analysis of Disadvantaged Unincorporated Communities).

SB 244 requires cities and counties to address
the infrastructure needs of disadvantaged unincorporated communities (DUCs) in city and county general plans; Local Agency Formation Commission’s (LAFCO) Municipal Service Reviews (MSRs); and annexation decisions.

For cities and counties, Government Code
Section 65302.10(a) requires that before the
due date for adoption of the next housing element after January 1, 2012, the general plan land use element must be updated to identify
and describe each DUC (Fringe Community
and/or Island Community) that exists within
the city’s sphere of influence (SOI); analyze
for each identified community the water,
wastewater, storm water drainage, and structural fire protection needs; and identify financial funding alternatives for the extension of services to identified communities.

SB 244 defines a DUC as a place that meets
the following criteria: Contains 10 or more
dwelling units adjacent or in close proximity
to one another where 12 or more registered
voters reside (close proximity may be defined
as a density greater than 1 unit per acre); is
either within a city SOI (also known as a
Fringe Community), is an island within a city
boundary (also known as an Island Community), or is geographically isolated and has existed for at least 50 years (also known as a Legacy Community); and has a median household income that is 80 percent or less than the
statewide median household income for California.

RPG will perform an analysis to identify
DUCs within the City SOI. In conducting the
analysis, resources will include the SB 244
Technical Advisory (OPR, dated 2/15/2013),
the City’s General Plan, and documentation
from local jurisdictions, agencies, and special
districts. Based on available resources, we will
ascertain whether or not DUCs exist within
the City and whether or not areas of households exist in the immediate vicinity of the city where households earn 80 percent or less
of the statewide median household income.

RPG will build on the existing Housing Element, public input, and the needs and constraints analyses performed to formulate an implementation plan with appropriate and
feasible housing policies. Each action program
proposed will have a specific objective, timeframe, funding source and the responsible party for implementation/execution. The implementation plan will satisfy the requirements of Government Code section 65583(b) and (c), as noted below:
• Ensure that housing opportunities are
available for all persons in the City;
• Preserve and improve the existing stock
of affordable housing, including at- risk
unit;
• Facilitate development of adequate
housing to meet the needs of low- and
moderate-income households, meeting regional share of goals; • Mitigate any governmental constraints to
housing production, improvement and/or
maintenance;
• Ensure consistency with other General
Plan elements and community goals; and
• Identify necessary changes to other
General Plan elements and/or to the City
Code to achieve comprehensive compliance with State Housing Law and to provide the City with necessary legislative framework to meet its housing needs and
goals.

Administrative Drafts – Staff Review.

RPG will submit the first Administrative
Drafts of the Housing Element to City staff
for review. Based on staff comments, a second Administrative Draft will be presented to staff for review. The City should provide
RPG with comments on the Administrative
Drafts within 15 working days.

Public Review Draft Housing Element.

RPG will incorporate necessary revisions
based on staff review of the 2nd Administrative Draft and prepare a Draft Housing Element for Review by the public, Planning Commission, and the Council. Senate Bill 215
requires a requires a public comment period
of 30 days, prior to sending the draft for
HCD review. A 30-day notice prior to the
public hearing on the draft element will satisfy
this noticing requirement. We will arrange
with the City to post the Draft Housing Element on the City’s website and provide copies during the Public Outreach. Notice inviting
comments from Responsible and Trustee
Agencies, stakeholders, nearby cities and the
County (those on the City’s mailing list) will
also be given at this stage.

Draft Housing Element – HCD Review.

The HCD Review Draft will be a work product of the highest quality reflecting input from City staff, stakeholders, the public, City officials received. The Draft Housing Element will be prepared for submission to HCD for a
90-day review and approval. RPG will incorporate HCD desired requirements into the draft such that there would not be any delays
in receiving the provisional approval, prior to
certification. Certification is provided after
adoption of the Housing Element by the City
Council. During this period the environmental
review could be completed, especially if higher levels of review are deemed required.

Final Draft Housing Element.

The Final Draft Housing Element will be
prepared after addressing all HCD comments.

City staff will distribute the Final Draft and
the Notice of Public Hearing to Adopt the
Housing Element.

RPG will assist City staff on preparing public
presentation materials/exhibits, and provide

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 15 staff support at meetings, as needed. The public hearing Notices for mailing/ posting/publishing will be mailed by City staff.

Task – G: Hearings.

RPG has budgeted for up to six official meetings/hearings (two study sessions, two city council meetings, and 2 planning commission
meetings), in addition to up to five meetings
for public outreach.

We will prepare, assist, or present draft staff
reports, exhibits, and make presentations at
the above meetings.

Task – H: General Plan Amendments (if
applicable).

RPG will identify any needed amendments to
the Health, Safety and Noise elements and
update the Elements, as needed.

We will also identify sections of the other
General Plan elements (all elements), zoning
code, and other adopted plans/regulations
identified by staff that may need to be amended to be in compliance with State law including all tables, maps, etc., consistent with the 2023-2031 Housing Element. We will include
the identified and needed amendments as action plans for implementation within the 6th cycle housing element period.

Task – I: Environmental Document
(CEQA).

RPG will prepare, post, and file all the appropriate environmental documents for compliance with the California Environmental Quality Act (CEQA), including the Initial
Study and the Notice of Intent to adopt a Mitigated Negative Declaration (IS/MND). We will be responsible for preparing all notices
and mailings for SB 18 and AB 52.

Task – J: Deliverables.

RPG will provide all deliverables enumerated
under Section I of the RFP.

1. Administrative Draft #1: Prepare and submit one (1) hard copy, (1) electronic copy in Microsoft Word, and one (1) complete PDF
copy of the Administrative Draft Housing
Element and list of necessary additional General Plan amendments and other regulatory amendments (if applicable) for City staff to
review and comment upon in accordance with
the project's schedule. Design of the draft
(text, font, graphics, tables, figures, and picture placement) to match the General Plan document format and quality;

2. Administrative Draft #2: Revise the Administrative Draft Housing Element #1 and identified General Plan amendments and other regulatory amendments to incorporate staff's comments and submit one (1) hard
copy, one (1) electronic copy in Microsoft
Word, and one (1) PDF copy of the Draft
Housing Element and proposed General Plan
amendments and other regulatory amendments to the City for staff review and comment.

3. Public Review Draft Housing Element: Revise Administrative Draft Housing Element #2 and identified General Plan amendments
and other regulatory amendments to incorporate staff's comments and submit one (1) hard copy, one (1) electronic copy in Microsoft
Word, and one (1) PDF copy of the Draft
Housing Element and proposed General Plan
amendments and other regulatory amendments to the City for distribution to HCD, the City Council, the Planning Commission,
and the general public for review and comment;

4. Prepare, post, and file the appropriate administrative draft and public draft environmental documents for compliance with the California Environmental Quality Act

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 16 (CEQA), including the Initial Study, Notice of
Intent to Adopt a Mitigated Negative Declaration or other CEQA determinations as applicable, Response to Comments, Mitigation Measures, Mitigation Monitoring Program,
and Notice of Completion. Consultant shall
budget for a) two (2) review and comment
cycles of the administrative draft Mitigated
Negative Declarations; and b) one (1) draft
Mitigated Negative Declaration for public review.

5. Submit public engagement strategy memo
to City staff for review within sixty (60) days
of contract engagement.

6. Prepare addendum and revisions to draft
documents both in response to City input and
comments from HCD, including tracking of
said revisions;

7. Prepare Final Draft Updated Housing Element in response to comments from HCD, responsible agencies, City staff, the Affordable Housing Steering Committee, the Planning Commission, City Council, and the public. Upon determination of compliance by HCD of the Final Draft Housing Element
and Draft General Plan amendments and other regulatory amendments, RPG will submit ten (10) bound copies, one (1) electronic copy
in Microsoft Word format, and one (1) PDF
of the Final Draft Housing Element (2023-
2031) for distribution to the Planning Commission and the City Council for final adoption at corresponding public hearings;

8. Amend the Public Health, Safety and Noise
Element of the City’s General Plan to be consistent with SB 379;

9. Attend, present, and participate in a minimum of six (6) public meetings which may include Planning Commission meetings, City
Council meetings, or study session meetings,
and public hearings as required by the City;

10. Prepare public meeting presentation materials, memos, letters, resolutions, findings of fact, CEQA notices, and other documents as
required by the City;

11. Provide regular e-mail progress reports to
the project manager;

12. Assist in the preparation of staff reports
and exhibits for Planning Commission and
City Council;

13. Provide and maintain an Internet-based
folder (or other agreed to platform) for all
project materials accessible to City staff and
consultants;

14. Coordinate with City Staff and HCD as
necessary (minimum of 10 progress meetings
with City staff);

15. Upon adoption of the Final Draft Housing Element and Final General Plan amendments and other regulatory amendments by the City Council, RPG will prepare a final
adopted version with the date of adoption
prominently displayed on the front cover and
throughout the document to distinguish it as
the official document from other versions of
the Housing Element. We will provide ten
(10) bound copies, one (1) electronic copy in
Microsoft Word, and one (1) PDF of the
adopted Housing Element for distribution to
HCD, City departments, and other stakeholders; and

16. RPG will assist the City in achieving State
certification of the Housing Element after
adoption by the City Council and shall perform all tasks necessary to obtain HCD certification. We will file the required CEQA Notice of Determination within five (5) days of the final adoption action.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 17 PART 3 – CONSULTANT IDENTIFICATION & TEAM
A. OUR FIRM
Realty Planners Group, Inc. (formerly, Planning Institute), a California S Corporation, is located at 11206 Crowborough Court, Bakersfield, California 93311, offering urban and regional planning consulting services. We are
staffed by professional planners and supporting staff offering a full range of services including, but not limited to, current planning, advance planning, economic development,
and environmental planning to municipalities.

We also offer real estate and land development services to our clients.

Our city and regional planning experience
cover a period of over 30 years, especially for
cities of Maricopa, Taft, Arvin, McFarland,
California City, Wasco, in the San Joaquin
Valley and for the city of Rio Vista in East
Bay. Our team comprises of four professionals.

We have completed several certified housing
elements for the cities of Maricopa, Rio Vista,
Arvin, Taft, and McFarland. HCD Certification for the Maricopa Housing Element is attached.

Issac George, Director of Planning & Development, will serve as the Project Manager and contact person on this project, assisted by
Sunayana Thomas, Senior Planner, and Jihane
Boussata, Planning Assistant.

We offer an all-inclusive, competitive, pricing
at a flat-rate, not-to-exceed cost of $95/Hour,
including all overhead costs, for the preparation of Housing Elements, unless optional work is requested by the City.

B. KEY STAFF
Issac George, B.S., M.P.A., M.D.D.P.,
M.A.U.P (UCLA), is the founder and director
of the Realty Planners Group. Mr. George
will be the Project Manager and contact
person on this project.

Mr. George has an eclectic education that
compliments his comprehensive planning experience. He has a B.S. in Biology; M.P.A. in Public Administration; M.D.D.P. in Development Planning; and an M.A.U.P. in Urban Planning from the acclaimed University of
California, Los Angeles, Graduate School of
Architecture and Urban Planning.

Mr. George is a Certified ESRI ArcView GIS
professional.

Mr. George has worked at all levels in City
Planning, including advance planning, current
planning, subdivision planning, environmental
planning, redevelopment planning, annexations, HCD grant administration, and similar fields. He has worked as a planner in Palm
Springs, Carson, Beverly Hills, Taft, Arvin and
Rio Vista, and brings over 30 years of experience in comprehensive planning.

During the last 30 years, Mr. George has
served in positions such as Principal Planner,
Director of Planning, Director of Community
Development, and Building Director.

Sunayana Thomas, B.S., Urban and Regional Planning, CALPOLY, Pomona, is a Senior Planner associated with RPG. Recently, Ms.

Thomas has worked as Deputy Director (Real
Estate Development (Transit-Oriented
Mixed-Use Development), State of Massachusetts (Massachusetts Bay Transportation Authority), and previously served as the Senior Planner (Planning and Economic Development) for the City of Somerville, MA. In the past, she has worked with the cities of Taft,
Los Angeles, and Pasadena as a Planner. She
has been associated with the Planning Institute (and later with Realty Planners Group) since 2006.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 18 While with the Planning Institute, Ms. Thomas worked on Senior Assisted Living Feasibility Study for the City of Taft; Housing Element of the City of McFarland; and the Land Use and Circulation Elements for the City of
Maricopa.

Ms. Thomas will assist in public presentations
and updating the relevant statistics of the
Housing element and will review all documents for legal adequacy/quality control.

Jihane Boussata, Planning Assistant, associated with RPG, has a B.A. in Linguistics from Johann Wolfgang von Goethe University,
Frankfurt, Germany, and is pursuing her
Business & Accounting degree from Skyline
College, San Bruno. She possesses excellent
public presentation skills and analytical experience. Technical writing is her forte. She has been associated with the Realty Planners
Group working on the Maricopa Housing Element. She will work as the technical editor, statistical analyst, and time-keeper on this project to ensure that the project timelines are met.

PART 4 – RELATED PROJECT EXPERIENCE & REFERENCES

4.1. PROJECT EXPERIENCE

4.1.1 Experience Preparing General Plans.

Mr. George will manage the planning process
and the work products mentioned within the
RFP. He has prepared and directed several
general plan updates, listed below:
 Housing Element, City of Maricopa
(2015-2023). On a four-year Cycle. Certified by HCD in March 2022.

The above Housing Element was prepared with an SB-2 Grant. Besides, Housing Element our contract included the preparation of objective design standards
for streamlined, ministerial approval of
low-cost housing projects; infill/vacant
land study; related zoning ordinance
amendment; and a sewer allocation policy
resolution.
 Environmental Justice Element, City
of Maricopa (2022).
 Land Use Element Update, City of
Maricopa (2022).
 Circulation Element Update, City of
Maricopa (2022).
 Annual General Plan Progress Report,
City of Maricopa (2019).
 Annual General Plan Progress Report,
City of Rio Vista (2019).
 Climate Action Plan and General Plan
Land Use Amendment for reducing GHG
emissions, City of Rio Vista (2015).
 Community Character & Design Element
Update (Complete Streets Plan), City of
Rio Vista (2012).
 2015-2023 Housing Element, City of RioVista (2015). Certified by HCD.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 19  General Plan Circulation Element
Amendment: Policies for Complete
Streets, City of Rio Vista (2015).
 Land Use, Conservation and Open Space,
Health and Air Quality Elements, City of
Arvin (2010 – 12).
 Climate Action Plan, City of Arvin (2010–
2012).
 Circulation Element and Transportation
Impact Fee Study, City of Arvin (2010-
2012).
 2008-2013 Housing Element, City of Arvin, CA (2012). Certified by HCD.  2020 Land Use and Circulation Elements,
City of Maricopa (2007), which won the
Kern Council of Government’s Award of
Merit for Resource Conservation (2009).
 Land Use and Circulation Elements, City
of Taft (2004-2006).
 Housing Condition Survey, City of
McFarland 2006. Designed survey questionnaire, trained surveyors, and integrated the survey results into the Housing Element.  2002-2007 Housing Element, City of
McFarland. Certified by HCD.
 2008-2013 Housing Element, City of
McFarland. Certified by HCD.
 Housing Condition Survey, City of Taft,
CA 2002-2007.
 Housing Element Update, City of Taft,
CA 2002-2007. Certified by HCD.
 Housing Element Update, City of Taft,
CA (Interim Amendment 1998-99). Certified by HCD.
 Housing Condition Survey, City of Taft,
CA (1998-99).
 Downtown specific plan Update, City of
Taft.
 AB 1290 Community Development
Agency 2nd Five-Year Implementation
Plan & Housing Plan 2000-2004, City of
Taft.

4.1.2 Experience Preparing Design Guidelines for Housing.  Objective Design Standards for
Streamlined, Ministerial approval
of low-cost housing projects, City
of Maricopa (2022).
 Prepared a Smart Growth Primer containing Residential Design Guidelines, as part of the 2020 Land Use Element,
City of Maricopa (2007).
 The Rio Vista Housing Element prepared by Mr. George contained policies for Housing Design Incentives for senior housing. Under this policy,
Mr. George has worked with the Liberty Development to prepare varying

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 20 housing plans that were pre-approved
as part of a Planned Unit Development of approximately 1000 Acres (2018-19).
 Site and Architectural Review Application to approve Architectural Styles/Models for the Liberty Subdivision (Non-Senior, Unrestricted Homes), City of Rio Vista (2017).
 Site and Architectural Review Application to approve Model Homes for the Riverwalk Subdivision, City of Rio
Vista (2015).
 Rio Vista Community Character and
Design Element Update (2012).

4.1.3 Experience Preparing Environmental
Impact Assessments.

RPG has over 30 years of experience in preparing environmental assessments, including statutory exemptions, Mitigated Negative
Declarations, Environmental Impact Reports
(under CEQA), and Environmental Impacts
Statements (under NEPA). Example of reports prepared and supervised are as follows:
 CEQA General Exemptions for several
projects, including the Housing Element,
City of Maricopa (2022).
 Climate Action Plan, City of Rio Vista
(2017).
 Environmental Assessment, Housing Element, City of Arvin (2012).  Environmental Assessment, Circulation
Element, City of Arvin (2010 – 2012).
 Environmental Assessment, General Plan
Land Use, Conservation and Open Space,
Air Quality, and Community Health elements, City of Arvin.  Enterprise Zone EIR, City of Arvin (2008).
 Environmental Assessment, Housing Element, City of Taft.  Environmental Assessment, Housing Element, City of McFarland.  Environmental Assessment, Land Use and
Circulation Elements, City of Maricopa.
 Environmental Assessment, Land Use and
Circulation Elements, City of Taft.
 GATX Tank Storage EIR, City of Carson
(1985)
 Watson Industrial Complex Specific Plan
EIR, City of Carson (1986)
 Chemical Transportation Master EIR, City
of Carson (1986).
 EIR on Arco Cogeneration Plant (1987-
89).
 Specific Plan EIR, Golden Eagle Refinery
site, City of Carson (1984-86).
 Updated the Master Environmental Assessment for Coachella Valley Association of Governments (Eisner-Smith & Associates, 1984-86).
 Environmental Impact Statement (EIS) on
a 21-square-mile New City, Phoenix, Arizona, Bureau of Indian Affairs (EisnerSmith & Associates/Smith-Peroni & Fox, Palm Springs, 1984-86).

4.2 REFERENCES
City of Maricopa (Kern County).

General Plan Housing, Land Use, Circulation,
and Environmental Justice elements; Infill
Study; Objective Design Standards; Zoning
Code Amendment; and Sewer Allocation Policy (2021-2022).

Contact Person:

Eric Ziegler, City Manager
400 California Street, Maricopa, CA 93252
(661) 333-3113
[email protected]
City of Rio Vista (Solano County) and City
of Arvin, CA (Kern County).

Prepared Housing Element for Rio Vista, Certified by HCD (2015). General Plan Elements (Arvin).

Contact Person (both cities):

Tim Chapa, City Manager (Currently with City
of Sanger).
1700 7th Street, Sanger, CA 93657
(559) 892-7310 (Cell).
[email protected]
PART 5 – PUBLIC OUTREACH EXPERIENCE
Public Outreach and the Community planning
process should be appropriate to its place and
situation. It involves four key elements: (1).

The number of steps involved (e.g., problem/opportunity definition, goal setting, generating alternative strategies, strategy choice, implementation, and evaluation); (2). Its orientation to the future, opportunities and constraints; (3). Its quality of research and analysis; and (4) Its format of policy, program, and plan proposal.

The community planning process in small cities can be well designed to receive maximum community support and the workshop process could be used as a tool and forum in achieving active citizen participation for this
endeavor.

In our meetings, RPG will use brief, succinct
presentations, with relevant images and
graphs; systematically gauge audience feedbacks; and remind the participants of the goal to be achieved so that discussions do not go
off-the-track.

Mr. George and Ms. Thomas have served as
staff advisors to several city planning commissions, environmental commissions, councils, and several citizen committees. They have
prepared and presented cases on general plan
amendments, zoning ordinances, variances,
annexations, subdivision applications, environmental impact reports, visioning tools, and such to public and private bodies.

RPG has over 30 years of experience in making public presentations.

PART 6 - TIMELINE & PROJECT
FEES
Table 1: Timeline & Project Costs, provides a
timeline consistent with the requirements of
the RFP and obtain HCD certification on
time.

Workshop and scoping meetings will be completed within the first two months after contract approval.

RPG understands that constant interaction is
required between City staff and RPG staff
through telephone and emails, and monthly
status reports, besides formal meetings mentioned above. The schedule can be rearranged to meet City’s requirements.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 22 The costs are broken down by item, task,
hours, cost, and personnel responsible for
those tasks, as provided in Table 1 below:

No. Timeline Task Hours Rate ($) Total ($) Staff (50/50)

1. May - June 2022 Task A: Project Management and Kick-off 60 95 5,700 George/Jihane

2. May-July 2022 Task B: Evaluate Existing Conditions and Needs 80 95 7,600 George/Jihane

3. May-July 2022 Task C: Regional Housing Needs Assessment 80 95 7,600 George

4. May – July 2022 Task D: Public Participation (Public Workshop; Stakeholder Meeting). 80 95 7,600 George/Thomas

5. May – July 2022 Task E: Assessment of Housing Needs 52 95 4,940 George/Jihane

6. Task F: Preparation of Draft and Final Housing Element

7. July 2022 Task F.1: Administrative Drafts 1 and 2 – Staff Review 100 95 9,500 George/Thomas

8. August 1 – Sept. 2022 Task F.2: Draft Housing Element -Public Review (30-days public review) 80 95 7,600 George

9. October –Dec. 2022 Task F.3: Draft Housing Element – HCD Review (90 days). 40 95 3,800 George

10. January 2023 Task F.4: Final Draft Housing Element & Adoption by Council 46 95 4,370 George

11. January-March 2023 Task F.5: HCD Certification Review (60 days). 10 95 950 George/Jihane

12. May 2022 – April 2023 Task G: Hearings (Up to six) 72 95 6,840 George

13. July 2022 – Sept. 2022 Task H: General Plan Amendments 80 95 7,600 George

14. December 2022 – Jan. 2023 Task I: Environmental Document (CEQA) 100 95 9,500 George/Thomas

15. May 2022 – April 2023 Task J: Deliverables 40 95 3,800 George/Jihane

16. TOTAL COST ($) 920 95 87,400

17. * The time-line will be fine-tuned based on contract approval date and city’s expectations.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 24 PART 7 – ATTACHMENTS

7.1. RESUME

1. Issac George

2. Sunayana Thomas

3. Jihane Boussata

7.2. HCD CERTIFICATION – MARICOPA

HOUSING ELEMENT

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 25 7.1.1
ISSAC A. GEORGE
M.D.D.P., M.P.A., M.A.U.P. (UCLA).
11206 Crowborough Court
Bakersfield, CA 93311
Cell: (661) 549-2006
E-Mail: [email protected]

EDUCATION
M.A.U.P. Master’s Degree, 1981-83, Graduate School of Architecture and Urban Planning, University of California, Los Angeles (UCLA).

Major: Urban Planning

PROFESSIONAL

EXPERIENCE
Jun. 2014 – May ‘19 COMMUNITY DEVELOPMENT DIRECTOR , CITY OF RIO VISTA CALIFORNIA.
 Administration: Directed the Planning, Building, Economic Development, Business License, Housing, and Code Enforcement divisions.

Serve as the Zoning Administrator, Building Official, and Flood Plains Administrator. Supervised Contract Engineers, Contract Planning Manager, Building Inspector(s), Priority Development Area Consultant, and clerical staff.
 Projects: Land use entitlements for 1000-Acre planned community (Final Phases) and a new 700-Acre mixed-use project with CFDs; 100-Acre Business Park Development ($70 Million) with Cannabis cultivation/ manufacturing; Army Base Redevelopment; Priority Development Area Plan/Downtown Specific Plan with form-based codes; Highway 12 Corridor Plan; Climate Action Plan; Housing Element Update; Community Character & Design Element Update (Complete Streets Plan); Public Arts Ordinance; Water Efficient Landscape Ordinance; Communications/Cell Tower Ordinance; Building Permits, Nuisance Abatement; Local Hazard Mitigation Plan; etc.  Official Board Memberships: Solano County Economic Development Task Force; Solano County Joint Powers Authority for Social Services; County e-GIS Forum; and Solano County Planning Director’s Forum.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 26 Feb. 2012 – Jun.2014 PLANNING CONSULTANT & REAL ESTATE ADVISOR, BAKERSFIELD, CALIFORNIA.
 Assisted clients on real estate negotiations, acquisition, planning and development.
 Licensed Real Estate Broker well-versed in Real Estate Law, Principles, Finance, Accounting, Appraisal, Property Management, and Escrow.

Sep. 2006 – Jan.2012 DIRECTOR OF PLANNING & BUILDING, CITY OF ARVIN, CALIFORNIA.
 Administration: Directed the Planning, Building, Economic Development, Redevelopment, Housing, and Code Enforcement divisions.

Supervised Engineers, Senior Project Managers, Building Official, Contract Technical Consultants and clerical staff. Served as the Acting City Manager. Advised City Council, Redevelopment Agency and City Commissions. Reported to the City Manager.
 Projects: Prepared development regulations (master plan guidelines, subdivision/land division, and zoning ordinances) for residential, commercial, and industrial developments; general plan circulation, housing, land use, open space, conservation and a Climate Action Plan for sustainable development; city-center master plan for 60 acres of mixeduse, transit oriented development; 2000-unit master planned residentialcommercial development; and a concept plan for an 800-acre, residentialcommercial project; development agreements, etc.

Iinitiated home occupation licenses for select businesses as “business incubators” to promote economic development; Enterprise Zone Application to the State of California, which resulted in establishing the Arvin Enterprise Zone; property canvassing, business attraction, site selection, zoning, and master plan compliance; façade improvement program, and RDA Expansion Plan and EIR.  Official Board Memberships: Served on the Regional Planning Advisory Committee (consisting of Planning Directors) of the Kern Council of Government’s Blueprint Planning Initiative; member of the Climate Change (Carbon Bank) Work Group; and Citizen Advisory Committee member, San Joaquin Valley Air Quality District.

May 97 – Sep. 2006 PRINCIPAL PLANNER, CITY OF TAFT, CALIFORNIA.  Administration: Directed the Planning, Building, Economic/ Redevelopment, Code Enforcement, Housing, and Geographic Information Systems (GIS) divisions. Served as Advisor to the Planning Commission and the Redevelopment Agency. Supervised planning and building functions and department staff. Reported to the City Manager.

Advised City Council and City Commissions. Served on the Regional Planning Advisory Committee.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 27  Projects: Residential, commercial, and industrial projects; Housing Element; downtown specific plan, the land use and circulation master plans, and the redevelopment implementation plan; zoning ordinances and guidelines. Established a GIS Division for Planning, Building, and Public Works departments. Coordinated development projects with Public Works, Building, and Engineering departments. Taft Revolving Loan business assistance program; CDBG/EDBG grants; property canvasing for commercial investment; and worked with the Kern Economic Development Corporation. 
Oct. 91 - May 97 PLANNING CONSULTANT, POMONA, CALIFORNIA  Provided contract planning and zoning assistance to land developers and consultants in the private sector; coordinated plan approvals with planning agencies; prepared land use applications; assisted in the preparation of environmental studies; and facilitated government/public relations.

Mar. 89 – Sep. 91 SENIOR PLANNER, CITY OF BEVERLY HILLS, CALIFORNIA.  Administration: Headed the Current and Environmental Planning divisions. Supervised Assistant Planners, Associate Planners, Planning Technicians and clerical staff; advised the Planning Commission and the Environmental Review Board.
 Projects: Processed complex planning, zoning, and subdivision applications for commercial, industrial, and residential developments, including the multi-million 2 Rodeo Drive commercial project; prepared master plan amendments, ordinances, and resolutions; administered consultant contracts for the preparation of environmental impact reports; coordinated plan check and approval of plans with the Building and Engineering Department.

Feb. 86 – Mar. 89 ASSOCIATE PLANNER, CITY OF CARSON, CALIFORNIA.  Administration: Supervised Assistant Planners and Planning Technicians.

Served as principal staff liaison to Environmental and Planning commissions. Assisted Director in Department administration.  Projects: Processed applications for architectural design reviews, subdivisions, general plan amendments, zone changes, and use permits, for industrial, commercial, and residential projects; prepared zoning ordinances, resolutions, environmental documents, RFQs, and RFPs; and coordinated plan check approvals with the Building and Engineering departments.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 28 Oct. 1984 – Feb. 86 URBAN PLANNER, EISNER-SMITH & ASSOCIATES/ SMITH, PERONI & FOX, PALM SPRINGS, CALIFORNIA.
 Projects: Coachella Valley Association of Government’s Habitat Conservation Plan  Prepared a major environmental impact statement for a 17 square-mile, new-city in Phoenix, Arizona: coordinated, reviewed, abridged, and compiled technical reports prepared by 21 sub-consultants (architects, biologists, economists, engineers, and several other subject matter experts). The project aimed at a new master-planned community with residential, commercial, industrial, facilities.
 Worked on several area development proposals.

PLANNING
INSTITUTE, Inc. President/CEO -- Contract Consulting Services 2004-2014 City of McFarland
 Contract City Planner, City of McFarland, CA.
 Housing Element Update
 CDBG/EDBG Grants Writing and Grants Management
 Economic Development Strategy
City of Taft
 Senior Housing Feasibility Study – Assisted Living/Skilled Nursing.

City of Maricopa
 Land Use and Circulation elements update (won KERN COG Award).  Grants Writing and Grants Management
City of Wasco
 Enterprise Zone Application preparation.

RESEARCH

EXPERIENCE
1982-84 Research Assistant, University of California, Los Angeles.  Research in transportation planning and redevelopment.  UCLA Comprehensive Project: Redevelopment in Los Angeles.

COMPUTER
SKILLS
 Geographic Information Systems (GIS Arc View) Knowledge, Desktop publishing (PageMaker), Windows, Office 2000, etc. Set-up the GIS Division in Taft, CA on an ESRI Grant.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 29 HONORS AND
AWARDS
 Founding Director of “The Planning Institute, Inc.”
 Won the 2010 Regional Planning Award from Kern Council of Governments for the preparation of the California-Blueprint-compliant Land Use and Circulation Elements of the City of Maricopa, California.  Tuition Scholarship and Dean’s Council Grant, UCLA, 1981-83.  Marva and Lloyd Shearer Merit Fellowship, UCLA, 1982-83.

MEMBERSHIPS
 American Planning Association
 California Licensed Real Estate Broker
 National Association of Realtors
 California Association of Realtors

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 30 7.1.2
SUNAYANA M. THOMAS
705 W. 9th Street, # 11-08
Los Angeles, CA 90015
(661) 345-5630 [email protected]

EDUCATION
B.S. Bachelor of Science in Urban and Regional Planning California Polytechnic University, Pomona, California (2005-2010)

PROFESSIONAL

EXPERIENCE
Mar. 2021 – 2022 DEPUTY DIRECTOR,
MASSACHUSETTS BAY TRANSPORTATION AUTHORITY, MA.
 Was responsible for land acquisition and development of property for transit oriented, multi-use developments for housing and commerce.  Served as liaison for coordination of projects with County and City staff.

Mar. 2014 – 2021 SENIOR PLANNER, CITY OF SOMERVILLE, MA.  Managed a large portfolio of large-scale mixed-use, commercial development projects including Powder House (98,000SF), Union Square (2.5 MSF), and Assembly Row (5 MSF). Includes managing the relationship with developers, City staff and consultants to keep projects moving forward.  Managed acquisition, disposition, and redevelopment of City property; from developing Request for Proposals, evaluating, and awarding land disposition agreements.
 Contributor and implementation manager for mixed use transit-oriented development, neighborhood plan, urban renewal and demonstration plans.
 Coordinated and facilitated community outreach and public meetings for participation processes.
 Proposed and created a successful new model of community engagement; a community led engagement agreement to ensure there is a transparent and inclusive line of communication between organizations to implement Neighborhood Plans.
 Served as staff or liaison for the Somerville Redevelopment Authority and other City committees.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 31  Facilitated business attraction, retention and expansion in Somerville through direct recruitment, assistance with site selection and loan programs.  Launched and managed a set of business development initiatives including the Urban Lab pilot, which generated innovation projects for the City.  Was responsible for alcohol license recommendations to the State Licensing Commission. Played an instrumental role in creating a distribution plan and a memo for a home rule petition to the State legislature for additional liquor licenses to better serve the needs of the business community.  Co-authored the Somerville’s Amazon HQ2 Proposal and managed the tour of potential HQ2 sites.

Nov. 2012 – Jun.2013ASSISTANT PLANNER, CITY OF PASADENA, PASADENA, CA  Performed detailed reviews and preapprovals for multiple entitlements, including Hillside Development Permits, Conditional Use Permits, Variances, Special Overlay Permits, and Pre-development Plan Reviews.  Was responsible for meeting with resident/commercial applicants and presenting planning case recommendations to City Hearing Officers.  Prepared staff reports, recommendation and interpretation letters, and zoning opinions to various applicants.
 Reviewed and approved building plan checks and over-the-counter site plans.
 Coordinated and managed all aspects of the “Planner of the Day” role, by assisting the public via phone calls or over-the-counter consultations.

Jun 2011 – Nov.2012 ASSISTANT PLANNER, CITY OF TAFT, TAFT, CA.  Created comprehensive California Environmental Quality Act (CEQA) Checklists with detailed explanations for new industrial developments.  Prepared new Zoning Ordinances for Non-profit organizations.  Performed a full inventory on all Energy Efficient Projects within the City of Taft.
 Was responsible for coordinating the preparation of the Hazard Mitigation Plan for the City as part of the Kern County Multi-Jurisdictional Hazard Mitigation Plan.
 Performed detailed reviews and preapprovals for Conditional Use Permits, Home Occupation Permits, Sign Permits, Special Event Permits, etc.
 Created a new application packet for property owners that consolidated and simplified the application process while also improving processing times for city staff.
 Prepared staff reports, resolutions and conditions for approval for various businesses within Taft and presented such items to the City Council and Planning Commission.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 32  Participated in monthly meetings with the Planning Assistance Team, which included GIS, Public Works, Building, Engineering, Water, and Planning Departments.

Sep 2010 – Ju. 2011 PLANNING INTERN, CITY OF LOS ANGELES, CALIFORNIA.  Assisted planning staff on the Jordan Downs Redevelopment Project, which included reviews of the project Specific Plan and Environmental Impact Report.
 Assisted in community outreach for Jordan Downs.
 Fieldwork/surveying land uses for the Fast Food Plan Amendment.  Conducted preliminary reviews of planning documents and site plans by contract planners and developers.
 Assisted in drafting staff reports and other communications.  Prepared decision letters and notices to property owners.

Dec. 2006 - Dec 2010 PLANNING ASSISTANT (PART-TIME), PLANNING INSTITUTE,

INC, BAKERSFIELD, CALIFORNIA
 Assisted on the City of Taft Senior Assisted Living Feasibility Study  Assisted in the preparation of the Housing Element, City of McFarland.  Assisted on the General Plan Land Use and Circulation Elements of the City of Maricopa, which received the Kern COG Regional Award for Excellence.  Provided research assistance on urban planning for the company website, www.planninginstitute.org.

TECHNICAL SKILLS
 MS Office (Word, Excel, PowerPoint, Outlook), Microsoft Publisher, Adobe Collection, InDesign, iMap, Tidemark, Munis, CitizenServe  Community Development Leadership Certificate – HUD

MEMBERSHIPS
 American Planning Association
 Urban Land Institute

JIHANE BOUSSATA

EDUCATION
B.A. Bachelor’s Degree in Literature, Linguistics, Philosophy Johann Wolfgang von Goethe University, Frankfurt, Germany.

Current Business Management & Accounting,
Skyline College, San Bruno (2018-Current).

PROFESSIONAL

EXPERIENCE
Current PLANNING ASSISTANT,
REALTY PLANNERS GROUP, BAKERSFIELD, CA.
 Assists on City and Regional Planning projects.
 Assisted on SB2 planning projects, City of Maricopa, CA.  Performs Statistical Analysis, Population Studies.
 Manages finances & accounting.
 Serve as project liaison with clients, as needed.

May. 2019 – 2020 STUDENT ASSISTANT, SKYLINE COLLEGE, CA.  Support faculty in developing Transformative Teaching Techniques  Film and edit online lectures using Camtasia and iMovie software.  Organize on-campus events
Dec. 2017 – 2018 EDITORIAL TEAM LEADER,
IBISWorld, FRANKFURT, GERMANY.
 Technical Writer
 Edited and proof-read industry analyst reports for investment firms.  Taught analysts on improving writing skills.

HONORS AND
AWARDS
 Dean’s List, Fall 2018 – Current.
 Member, Phi Theta Kappa
 Member, Beta Theta Omicron Chapter.

4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 34 4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 35 4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031 CITY OF ARVIN – HOUSING ELEMENT UPDATE – PROPOSAL FROM REALTY PLANNERS GROUP 36 4.K.4
Attachment: Realty Planners Group-2023 Housing Element Proposal (Award PSA to Realty Planners Group for Preparation of 2023-2031

CITY OF ARVIN
Staff Report
Meeting Date: May 10, 2022
TO: Arvin City Council
FROM: Megan Miller, Human Resources Manager
Hesham Elshazly, Transit Manager
Jeff Jones, City Manager
SUBJECT: Adoption of the Transit Supervisor position, job description and corresponding salary schedule
BACKGROUND:

The City of Arvin Transit Department has been operating with very few incidents under the sole direction of the Transit Manager. Upon review of the overall Transit Department operations, it revealed a staffing need for additional oversight for both the personnel and fleet. The Transit Department has had several staff additions, with that, the need for oversight and need for mentoring has increased and will continue to increase as the Transit Department grows. The city received the award for additional electric busses; thus, the fleet inventory and maintenance oversight needs rise respectively.

The Transit Department completes 100 routes resulting in 18,800 miles per month. This departments performance is crucial to the meet the needs of the City of Arvin residents to provide transportation to their personal, professional, and educational obligations. The ridership for the city has increase in excess of 90% in the current fiscal year. With the increase in fuel prices, proposed growth in the Tejon service area and addition of the Bakersfield College satellite campus; we anticipate continued and consistent ridership growth.

This position is essentially acting as a lead bus driver and mentor. With that, this position is a promotional only position and not an open recruitment.

The hiring process shall be in accordance with City of Arvin Municipal Code 2.06.100 - Power of appointment and removal and Resolution 87-13 Personnel Rules, Rule IX Transfer, Promotion, Demotion, Suspension and Reinstatement - Section 2 and the City Manager and Human Resources Ad Hoc shall approve final selection.

STAFF RECOMMENDATION:

The recommendation to adopt the Transit Supervisor job description and revised salary schedule.

Additionally, support the promotion of a qualified applicant to the position.

FINANCIAL IMPACT:

This position is approximately 10% over a traditional bus driver pay scale and no additional benefits or expenditures needed.

5.A.1
Attachment: Transit Sup Staff Report (Transit Supervisor Position and Job Description)

ATTACHMENTS
:

Salary Table 05.22 Transit Supervisor Job Description

5.A.1
Attachment: Transit Sup Staff Report (Transit Supervisor Position and Job Description) City of Arvin

TRANSIT SUPERVISOR
DEPARTMENT: TRANSPORTATION DEPARTMENT
FLSA STATUS: NON-EXEMPT
UNIT: REPRESENTED, SEIU
GRADE:

JOB SUMMARY
Under general supervision by Transit Manager, Transit Supervisors act as intermediaries between the driving staff and administrative personnel. Transit Supervisor is to complete performance evaluations on vehicles and drivers, resolve transportation complaints or issues, coordinate training procedures and often make recommendations on hiring and firing to Transit Manager and administrative personnel.

DISTINGUISHING CHARACTERISTICS
The Transit Supervisor is skilled in time management, critical thinking, communicating, and listening. They should be comfortable with reports and paperwork, reading maps and navigating, working with others or independently and maintaining records. Transit Supervisor should be organized and work well under pressure. Transit Supervisors should excel in establishing and maintaining positive relationships with drivers, customers/members of the public, administrative personnel, and public officials.

SUPERVISION RECEIVED AND EXERCISED
Supervision is received from the Transit Manager and/or city administrative personnel.

Incumbents in this position oversee Transit Drivers.

EXAMPLE OF ESSENTIAL FUNCTIONS (Illustrative only)
• Assists Transit Manager in assigning and monitoring busses and drivers on a daily basis • Maintain manifests
• Assist passengers who need special assistance and schedule extra trip assignments when necessary
• Observes driving staff and routinely conducts performance evaluations of drivers • Inspects vehicles for safety and compliance and schedules any necessary maintenance/repairs
• Oversees route changes or additions due to inclement weather, road conditions, construction/closures or similar occurrences
• Periodically updates reports on vehicles, mileage, usage and transportation matters • Assist in investigating and resolving complaints from customers • Conduct training sessions and report driver skills and knowledge to Transit Manager and administrative personnel

5.A.2
Attachment: Transit Sup - draft (Transit Supervisor Position and Job Description) Transit Driver

Page 2 of 3 ends

Arvin City CouncilMay 10, 2022

Arvin City Council
May 10, 2022