Agenda — Arvin City Council, October 25, 2022 (part 1 of 2)

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY OCTOBER 25, 2022 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Trujillo

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Trujillo Mayor
Daniel Borreli Mayor Pro Tem
Mark S. Franetovich Councilmember
Donny Horton Councilmember
Susana Reyes Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. The City may request speakers to designate a spokesperson to provide public input on behalf of a group, based on the number of people requesting to speak and the business of the City.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to the City meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers
Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting; (b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – October 25, 2022

Page 1 of 3 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. PRESENTATION(S)
A. City of Arvin & The Arvin Transformative Climate Communities (T.C.C.) Collaborative - Proposed Affordable Housing Development & Zero Emissions Transportation Hub
Christine Viterelli, Grant Manager – City of Arvin
Stephen Amstutz, Founder – San Joaquin Green Hydrogen and Member – San Joaquin Sustainable Communities

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of September 23, 2022 – October 20, 2022.

B. Approval of Payroll Register(s) of September 30, 2022 and October 14, 2022.

C. Approval of the Minutes of the Regular Meeting of September 27, 2022.

D. Approval of A Resolution of the City Council of the City of Arvin Regarding the Preparing of the 2023 Local Appointments List and Posting of the Same.

E. Retroactive Approval of the Subrecipient Agreement between the City of Arvin and Flood Ministries; the Subrecipient Agreement between the City of Arvin and Self-Help Enterprises; and the First Amended Subrecipient Agreement between the City of Arvin and Self-Help Enterprises for the Arvin Navigation Center (ANC) Program.

F. Approval of A Resolution of the City Council of the City of Arvin to Approve the Saint Thomas Church Special Event Permit Application for their Annual Our Lady of Guadalupe Procession 2022 and Waive City Costs Associated with this Event, Subject to Execution of A Partnership Agreement, Approved As To Form by the City Attorney, Between the City of Arvin and Saint Thomas Church.

G. Approval of A Resolution of the City Council of the City of Arvin Dispensing with the Public Bidding Requirement Pursuant to Section 3.08.070 (B) (6) of the Arvin Municipal Code and Authorizing the City Manager to Enter into a Retroactive Agreement with Enterprise Fleet Management Inc. in the Amount Not to Exceed $808,000 for the Purchase of Nine Police Vehicles.

Arvin City Council Meeting Agenda – October 25, 2022

Page 2 of 3 ends

H. Approval of A Resolution of the City Council of the City of Arvin Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) under the California Department of Government Service Contract; Dispensing with the Public Bidding Requirement; and Authorizing the City Manager to Approve the Purchase of Playground Equipment for Kovacevich Park from Dave Bang Associates, Inc.; and Authorizing Related Actions.

I. Approval of A Resolution of the City Council of the City of Arvin Approving the Second Amendment to Contact Services Agreement by and between the City of Arvin, A Municipal Corporation and Diamond Technologies, Inc., for Computer System and Information Technology Installation, Repair, and Maintenance.

J. Approval of A Resolution of the City Council of the City of Arvin Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) Under the California Department of Government Services Contract; Dispensing with the Public Bidding Requirement; and Authorizing the City Manager to Approve the Purchase of Playground Equipment for DiGiorgio Park from Dave Bang Associates, Inc.; and Authorizing Related Actions.

K. Approval of A Resolution of the City Council of the City of Arvin Approving the Sale of A Shared Transportation Vehicle (2013 Toyota Prius) Declared as Surplus.

L. Approval of A Resolution of the City Council of the City of Arvin Accepting the Work Completed by J.L. Plank, Inc., DBA Cen-Cal Construction and Filing the Notice of Completion for the Langford Avenue Sidewalk and Paving Project (TDA Article III Project).

Staff recommends approval of the Consent Agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Adoption of An Ordinance of the City Council of the City of Arvin Amending the Arvin Municipal Code Sections 5.04.090 and

5.04.120; and Removing Section 5.04.100; and Sections 5.04.140 through

5.04.180 of Chapter 5.04 of Title 5 Business Taxes, Licenses and Regulations. (City Clerk)
Staff recommends the Council consider adopting the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive second reading of the Ordinance, and approve the adoption of the Ordinance.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___ Arvin City Council Meeting Agenda – October 25, 2022

Page 3 of 3 ends

6. ACTION ITEM(S)
A. Approval of Implementation of Police K9 Program and Budget Authorization for Purchase of Two K9’s for the Arvin Police Department. (Acting Chief Ghazalpour)
Staff recommends to approve the implementation of the Police K9 program and budget authorization for the purchase of two K9’s for the Arvin Police Department.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___ B. Discussion and Action on Measures to Mitigate the Impacts of the COVID-19 (Coronavirus) Pandemic. (City Manager)
Staff recommends to discuss and take action as appropriate.

Motion __________ Second __________ Vote __________
Roll Call: CM Reyes ___ CM Horton ___ CM Franetovich ___ MPT Borreli ___ Mayor Trujillo ___

7. STAFF REPORTS

8. COUNCIL MEMBER COMMENTS

9. CLOSED SESSION ITEM(S)
A. Threats to Public Services or Facilities (Pursuant to Government Code, §54957(a).)
Consultation with: City Attorney and/or City Emergency or Critical Function Personnel. (two items)
B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (3): (eight potential cases)

10. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated October 20, 2022.

Cecilia Vela, City Clerk

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Population: 19,495
Size: 4.9 Square Miles
94% Hispanic
Median Income: $ 39,750
32% Living in Poverty
Environmental Challenges: Air Pollution, Lack of Clean
Drinking Water, Pesticides
City Challenges: Lack of Sufficient Tax-Based Revenue for projects, Limited Staff Capacity

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Developer:
- Affordable Housing
-Zero Emissions Transportation Hub
Arvin Town Center
Fiscal Agent for T.C.C. Grant
Workforce & Job Training:

City of Arvin
Transformative Climate Communities (T.C.C.)
Collaborative

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Proposed Arvin REAP 2.0 Projects:

1. 100 Unit Affordable Housing Project
(4th & Walnut Street)

2. Zero Emissions Transportation Hub
@ Arvin Town Center

3. Expansion of Multi-Modal & Active Transportation

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation)

ARVIN TOWN
CENTER

PROPOSED AFFORDABLE HOUSING
PROJECT # 1
Location: Walnut & 4th Street

PROPOSED SOLAR CARPORT EV

CHARGING & PARKING

PROPOSED ZERO EMMISIONS

TRANSPORTATION HUB
@ Arvin Town Center

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) PROPOSED SJSC AFFORDABLE HOUSING PROJECT # 1
Location: Walnut & 4th Street
Arvin Town Center &
Zero Emissions Transportation Hub

PROPOSED SOLAR CARPORT & EV CHARGING

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation)

ARVIN CIVIC CENTER

MASTER PLAN

TRANSPORTATION
HUB

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation)

HOUSING NEEDS ASSESSMENT
-ARVIN falls 40% below the AVERAGE total RHNA % in Kern County - Only two towns fall below the RHNA allocation by Income Category in Kern County

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Proposed 4th & Walnut (100) Unit Affordable Housing Complex, Arvin, CA Not to Scale- For Presentation Only

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) 2 Bedroom Unit Example
Not to Scale- For Presentation Only

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) 3 Bedroom Unit Example
Not to Scale- For Presentation Only

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation)

SOLAR CARPORTS & CHARGING STATIONS

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Community Room @ Arvin/Walnut Affordable Housing
- 6,000 square feet community center
- Equipped With A Working Kitchen for Food Prep and Serving - Separate Break Away Rooms for After School & Child Care Programs - Technology Room with Computers for Online Learning
- Audio Visual Capabilities for Speakers, Events, Gatherings - Designated Cooling Center for City Residents during Power Outages - Open for reservations to Arvin Residents and for City Functions. - Senior Citizen movement classes.

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Proposed T.C.C. Affordable Housing (AH)
Development: - Phase 1:
50 Units
- Location: Walnut & 4th Street - Phase 2:
50 Units
- Location: Walnut & 4th Street
Total Resident Capacity:
~ 600 residents
AH Potential Features Include:
- Solar Carports & Solar Rooftop - All Electric Appliances & AC - Energy Efficient LED Lighting throughout - EV Charging Infrastructure - Battery Backup for Power Outages ADDITIONAL FEATURES:
- Community Centers at Each Complex
with Community Cooling Hubs.
- Child Care Services & Senior Center

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation)

ZERO EMMISIONS

TRANSPORTATION HUB
Zero Emission (ZE) Transportation Hub, Bus Stop & Charging Infrastructure Battery Electric Storage System &
MicroGrid

EXPANDED TRANSIT STOP
With KERN COG

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Zero Emission Transportation Hub Features
Features:
- .9 MW Solar PV Carport in the shopping Center and grocery store roof - 2.5 MW Containerized Battery Electric Storage System (BESS) - 8 Fast Chargers & 2 Level Two Chargers
- Master Controller for (BESS)
- Public charging, Vans Pool Program, Medical Care Transport, Grocery Delivery, and Arvin Pub

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation)

WORKFORCE DEVELOPMENT
Kern CCD will provide the
following job training opportunities
modeled after T.C.C collaborative
projects:
• Electrical Apprenticeship Readiness
Training
• Solar Installer Training • Solar Entrepreneurship Training • EV Charging Infrastructure Training • Micro-grid Basics Training

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Proposed 4th Street Extension
- Bike/Pedestrian Path
- Regional Bus Stop
- Pocket Park
Proposed Solar
Carport/ EV Charging Proposed Affordable
Housing Project
Proposed Bike &
Walking Path Entrance
Proposed ARVIN TOWN CENTER

EXPANDED TRANSIT STOP

WITH KERN COG
Proposed Pocket Park

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Project Name Description of Use Amount Requested
Arvin Family Apartments Leveraged Funds for Affordable Housing $4,000,000 Arvin Family Apartments (Land
Acquisition)
Purchase of City & Privately Owned Land for
Affordable Housing
$750,000
Arvin Town Center & Affordable
Housing Transportation Hub
Solar Carport Structures & EV Infrastructure $1,200,000 Water Sewer & Power Service Drops at Arvin Family Apartments/ ZE Transportation Hub
$1,000,000
Administrative & City Planning Staff Administration $250,000 Affordable Housing Outreach Dolores Huerta Foundation to lead $100,000 TOTAL Requested :
$7,300,000
PROPOSED BUDGET FOR REAP 2.0 FUNDS
“KEEPING IT GREEN IN THE SAN JOAQUIN”
June 2024 TCC Implementation Grant Application Project: $ 35,000,000 Matching Funds: $ 17.5 Million (Other Grants as Leverage) REAP 2.0 is 1/3 of the Matching Funds

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) Kern COG REAP 2.0 Qualifications

1. Acceleration of Infill Development of Affordable Housing. • 100 Units proposed, multi-tenant capable up to (600 residents) • AH project will substantially increase the RHNA % for Low Income and Medium residents in Arvin. • Rezoning land for Affordable housing and providing utilities needed for the growth of 4th & Walnut Master plan.

2. Realizing Multi-Modal Communities
• Infrastructure projects will expand active transportation and implement bicycle plans along 4th Street. • Implementing a Vision Zero program to ensure safe street, bike and walking access is available for the community.

3. Active Transportation
• Planning & Implementing Local & Regional Bus stop at the Zero Emission Transportation Hub. • Building Solar Parking Structure and public charging co-located with pocket park on 4th Street as well as Affordable Housing. • Public Parking can double as community use for farmers market. • Arvin Town Center and Transportation is less the a quarter mile from the Community College Campus & Arvin High School.

4. Increasing Transit Ridership
• Using ZE Transit hub as regional ride share and van pooling site for Farm Labor workers and Kern Community College Students. • Establishing partnerships with NGO’s for EV ride sharing programs to Medical Appointments in Bakersfield.

3.A.1
Attachment: REAP2.0-City of Arvin Deck Fin CC Agenda Presentation (TCC Collaborative Presentation) 9/29/2022 1:53:22 PM Page 1 of 8
Payment Register
City of Arvin APPKT00235 - FOR AP 9/28/2022
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1414
Vendor Number

AGUILA OFFICE SOLUTIONS INC
Total Vendor Amount
34,992.09
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 34,992.09
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2410-ARVIN PD APD FURNITURE 34,992.09 09/15/2022 0.00 09/15/2022 1285
Vendor Number

ALMA FERNANDEZ
Total Vendor Amount

30.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 30.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date FUEL UNIT 284 FUEL UNIT 284 DRIVE BACK FROM TRAINING 30.00 09/20/2022 0.00 09/20/2022 1463
Vendor Number

AMAZING BOUNCE
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 300.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date O11899 DOLPHIN DUNK TANK NNO 10.04.22 300.00 09/07/2022 0.00 09/07/2022 1016
Vendor Number
ATLAS BUSINESS SOLUTIONS, INC.

Total Vendor Amount
1,410.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 1,410.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV296883 SCHEDULE AWAY LICENSE - 30 EMPS 1,410.00 08/29/2022 0.00 08/29/2022 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
21,920.70
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 21,920.70
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 222560036085 MEDICAL OCTOBER 2022 21,920.70 09/13/2022 0.00 09/13/2022 1194
Vendor Number

BROADLUX INC
Total Vendor Amount
252.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 252.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date BR9I1732100 CITY OF ARVIN - ANNUAL SUPPORT 252.50 09/02/2022 0.00 09/02/2022 1469
Vendor Number

CASA BURGER
Total Vendor Amount
950.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 950.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1068670 SMALL FRIES/ SMALL BURGERS FOR NNO 10.04.22 950.00 09/08/2022 0.00 09/08/2022

CIVICPLUS
Total Vendor Amount
4,725.01
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 4,725.01
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 235055 CIVIC ENGAGE 5 ANNUAL 09.01.22-08.31.23 4,725.01 09/01/2022 0.00 09/01/2022 1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
493.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 493.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 31614131 COMM DEV PEST AWAY SERVICE 09.07.22 86.00 09/07/2022 0.00 09/07/2022 31614177 ARVIN PD JAILSIDE PEST AWAY SERVICE 321.00 09/07/2022 0.00 09/07/2022 31614182 TRANSIT PEST AWAY SERVICES 86.00 09/07/2022 0.00 09/07/2022 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,325.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 3,325.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 3743 ARVIN LANDSCAPE & MAINT LLMD NO. 1 AUGUST 2022 2,680.00 08/31/2022 0.00 08/31/2022 3744 ARVIN LANDSCAPE & MAINT LLMD NO. 2 AUGUST 2022 645.00 08/31/2022 0.00 08/31/2022 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

32.99 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 32.99
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 449561 MATERIAL TO FIX WATER LEAK @ FELECITA PARK 10.81 08/23/2022 0.00 08/23/2022 449582 MATERIAL TO REPAIR WATER LEAK FELECITA PARK 22.18 08/23/2022 0.00 08/23/2022 1048
Vendor Number

COPWARE
Total Vendor Amount
705.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 705.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 86127 SITE LICENSE FOR 1-25 SWORN OFFICERS 11/22 -10/23 705.00 09/01/2022 0.00 09/01/2022 1176
Vendor Number

CORELOGIC SOLUTIONS LLC
Total Vendor Amount
1,106.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 1,106.84
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 30626367 KERN ONLINE DATA PARCEL MAPS 08.01.22-08.31.22 1,106.84 08/31/2022 0.00 08/31/2022 1298
Vendor Number

CREATIVE FINANCIAL STAFFING
Total Vendor Amount
2,842.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 2,842.40
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 122370193 CRISTINA D. WEEK ENDING 09.18.22 1,496.00 09/18/2022 0.00 09/18/2022 122370194 ELENA A. CHAVEZ VELOZ WEEK ENDING 09.18.22 1,346.40 09/18/2022 0.00 09/18/2022 1466
Vendor Number

DANIEL BORRELI
Total Vendor Amount
273.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 273.75
Payable Number Description Payable Amount Payable Date Discount Amount Due Date CONFRENCE EXPO 22 CONFRENCE EXPO 2022 273.75 09/22/2022 0.00 09/22/2022

DEWALT CORPORTATION
Total Vendor Amount
260.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 260.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1089949 FINAL PS &E ENGINEERING SERVICE 260.00 09/01/2022 0.00 09/01/2022 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
16,744.01
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 16,744.01
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 31786 DELL OPTIPLEX 7090 , DELL 22" MONITOR 16,744.01 09/06/2022 0.00 09/06/2022 1301
Vendor Number

DISTRICT ATTORNEY COUNTY OF KERN
Total Vendor Amount
5,852.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 5,852.56
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2022_ARVIN FY 21-22 DUI BILLING PENAL CODE 1463.14 5,852.56 08/31/2022 0.00 08/31/2022 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
620.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 620.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0100 ARVIN PD FLEET WASH 09.20.2022 340.00 09/20/2022 0.00 09/20/2022 INV0101 BUS WASH AND BUMPER SHINE 09.20.22 280.00 09/20/2022 0.00 09/20/2022 1019
Vendor Number

GUARDIAN
Total Vendor Amount
7,751.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 7,751.44
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 00 476727 OCTOBER 2022 GUARDIAN 00 476727 OCTOBER 2022 7,751.44 09/21/2022 0.00 09/21/2022 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
164.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 164.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 57409 SINGLE PYRO CHEM SYSTEM SEMI ANNUAL MAINT SERVICE09/06/2022 0.00 09/06/2022 164.50 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
11,520.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 11,520.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 19 CANNABIS PLANNING SVC 09.01.22-09.15.22 11,520.00 09/16/2022 0.00 09/16/2022 1153
Vendor Number

JAS PACIFIC
Total Vendor Amount
1,556.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 1,556.25
Payable Number Description Payable Amount Payable Date Discount Amount Due Date PC 6360 PLANNING SVCS 08.01.22-08.31.22 1,556.25 09/14/2022 0.00 09/14/2022

JESUS BRAVO
Total Vendor Amount
8,550.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 8,550.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV 092222-1 LABOR AND PAINT WOEK COMPLETE 9/22/22 8,550.00 09/22/2022 0.00 09/22/2022 1468
Vendor Number

JOHN TRINO
Total Vendor Amount
2,242.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 2,242.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date CR#37575 REFUND FOR 818 S DERBY OVER CHARGED 2,242.50 09/22/2022 0.00 09/22/2022 1025
Vendor Number

KAISER PERMANENTE
Total Vendor Amount
19,142.96
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 19,142.96
Payable Number Description Payable Amount Payable Date Discount Amount Due Date BUIK 690201404 MEDICAL OCTOBER 2022 19,142.96 09/05/2022 0.00 09/05/2022 1464
Vendor Number

KIERSTEN DILTS
Total Vendor Amount
450.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 450.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1001 ACOUSTIC TRIO PERFORMANCE FOR NNO 10.04.22 450.00 09/13/2022 0.00 09/13/2022 1376
Vendor Number

KNORR SYSTEMS INC
Total Vendor Amount
3,210.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 3,210.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date PWSVI-7868 CHEMICAL PUMP REPLACEMENT SMOTHERMON/SPRAY PARK 08/31/2022 0.00 08/31/2022 3,210.00 1408
Vendor Number

KOSMONT REAL ESTATE SERVICES
Total Vendor Amount
1,419.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 1,419.60
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2204.03-005 ARVIN RE ADVISORY & BROKEAGE 08.01.22-08.31.22 1,419.60 08/31/2022 0.00 08/31/2022 1329
Vendor Number

LA FOGATA RESTAURANT
Total Vendor Amount
1,000.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 1,000.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date TACOS FOR NNO TACOS FOR NNO 10.04.22 1,000.00 09/28/2022 0.00 09/28/2022 1331
Vendor Number

LN CURTIS & SONS
Total Vendor Amount
414.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 414.84
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV627541 CARRIERS AND POUCHES 08/25/2022 414.84 08/30/2022 0.00 08/30/2022

MARK FRANETOVICH
Total Vendor Amount
273.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 273.75
Payable Number Description Payable Amount Payable Date Discount Amount Due Date CONFRENCE EXPO 2022 CONFRENCE EXPO 2022 273.75 09/22/2022 0.00 09/22/2022 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
265.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 265.84
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 677390 BIN RENT AND 4 YD ROLL OFF SEPTEMBER 2022 265.84 09/09/2022 0.00 09/09/2022 1108
Vendor Number
PG & E
Total Vendor Amount
296.60
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 296.60
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2829173572-9 08.17.22-09.15.22 2829173572-9 08.17.22-09.15.22 168.12 09/15/2022 0.00 09/15/2022 8139135324-0 08.17.22-09.15.22 8139135324-0 08.17.22-09.15.22 128.48 09/15/2022 0.00 09/15/2022 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
348.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 348.30
Payable Number Description Payable Amount Payable Date Discount Amount Due Date ARV 9/8/2022 ARV 9/8/2022 348.30 09/08/2022 0.00 09/08/2022 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
503.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 503.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 8000-9000-0054-0157 09.11.22METER ADD 09.11.22 503.50 09/11/2022 0.00 09/11/2022 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
27,071.58
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 27,071.58
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 114795 TRACT 7385 STREET IMPROVEMENTS 07.01.22-07.23.22 128.00 07/27/2022 0.00 07/27/2022 115059 LANGFORD AVENUE SIDEWALK PROJECT 07.10.22-08.06.2208/12/2022 0.00 08/12/2022 2,827.10 115359 ON CALL PLANNING SVCS 07.24.22- 08.20.22 9,791.00 08/31/2022 0.00 08/31/2022 115360 TRACT 7385 STREET IMPROVEMENTS 07.24.22-08.20.22 720.00 08/31/2022 0.00 08/31/2022 115361 TRACT 5816 LANDSCAPE PLANS 07.24.22-08.20.22 128.00 08/31/2022 0.00 08/31/2022 115362 853 BMB LOT MERGER PLAN 07.24.22-08.20.22 652.00 08/31/2022 0.00 08/31/2022 115363 300 BEAR MTN BLVS 07.24.22-08.20.22 464.00 08/31/2022 0.00 08/31/2022 115365 KOVACEVICH PARK REHAB PROJECT 07.24.22-08.20.22 1,168.00 08/31/2022 0.00 08/31/2022 115366 100 BMB MARKET 07.24.22-08.20.22 101.00 08/31/2022 0.00 08/31/2022 115367 737 BEAR MTN BLVD 07.24.22 - 08.20.22 1,312.00 08/31/2022 0.00 08/31/2022 115474 LANGFORD AVE. SIDEWALK PROJECT 08.07.22-09.03.22 9,780.48 09/12/2022 0.00 09/12/2022 1181
Vendor Number

ROUTEMATCH SOFTWARE INC
Total Vendor Amount
1,080.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 1,080.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 7925 ANNUAL 50MB VERIZON DATA PLAN 09.01.22-10.31.23 1,080.00 09/01/2022 0.00 09/01/2022

SAMUEL TRIANA
Total Vendor Amount
500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 500.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date PONY RIDE NNO 2022 PONY RIDE NNO 2022 500.00 09/27/2022 0.00 09/27/2022 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
289.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 289.24
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 167729901090122 SERVICE 09.01.22-09.30.22 289.24 09/01/2022 0.00 09/01/2022 1465
Vendor Number

SUSANA REYES
Total Vendor Amount
308.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 308.75
Payable Number Description Payable Amount Payable Date Discount Amount Due Date CONFRENCE EXPO 2022 CONFRENCE EXPO 2022 308.75 09/22/2022 0.00 09/22/2022 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
100.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 100.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2815851 TRANSIT PHYSICAL CARLOS H. 08.01.22 100.00 09/14/2022 0.00 09/14/2022 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 09/29/2022 308.36
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 5021642158 COPIER LEASE ARVIN PD 08.29.22-09.28.22 183.87 09/02/2022 0.00 09/02/2022 5021642159 COMM DEV LEASE 08.30.22-09.29.22 124.49 09/02/2022 0.00 09/02/2022

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00235 - FOR AP 9/28/2022
9/29/2022 1:53:22 PM Page 7 of 8
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 185,603.86 61 43 0.00
Packet Totals: 61 43 0.00 185,603.86

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00235 - FOR AP 9/28/2022
9/29/2022 1:53:22 PM Page 8 of 8
Cash Fund Summary
Fund Amount Name
90 Main Pooled Cash Fund -185,603.86
Packet Totals: -185,603.86

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) 10/4/2022 3:50:26 PM Page 1 of 7
Payment Register
City of Arvin APPKT00237 - FOR AP 10/4/2022
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1433
Vendor Number

ALEX GHAZALPOUR
Total Vendor Amount
375.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 375.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date RIMS TRAINGING 10.10.22-10.14.22 RIMS TRAINGING 10.10.22-10.14.22 FOR MEALS 375.00 09/21/2022 0.00 09/21/2022 1010
Vendor Number

AMERICAN BUSINESS MACHINES
Total Vendor Amount

15.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 15.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 642504 TONER FOR TRANSPORTATION DEPARTMENT 15.00 09/12/2022 0.00 09/12/2022 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
16,460.23
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 16,460.23
Payable Number Description Payable Amount Payable Date Discount Amount Due Date WATER SERVICES 08.22.22-09.21.22 WATER SERVICES 08.22.22-09.21.22 16,460.23 09/30/2022 0.00 09/30/2022 1150
Vendor Number
AT&T
Total Vendor Amount
417.71
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 417.71
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 000018720527 9391059040 SERVICE 08.01.22 -08.31.22 210.53 09/01/2022 0.00 09/01/2022 000018720758 9391060015 SERVICE 08.01.22-08.31.22 207.18 09/01/2022 0.00 09/01/2022 1292
Vendor Number

CANON FINANCIAL SERVICES INC
Total Vendor Amount
809.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 809.89
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 29206666 PRINTER LEASE FOR CH, FIN TRLR, & TRANSIT SEP.2022 809.89 09/11/2022 0.00 09/11/2022 1155
Vendor Number

CENTRAL VALLEY OCCUP
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 55.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 00493175-00 CLINICAL - FITNESS FOR DUTY EXAM 8/30/2022 55.00 09/06/2022 0.00 09/06/2022 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,926.81
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 1,926.81
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 51936020902282 SUPPLEMENTAL INS SEPTEMBER 2022 1,926.81 09/02/2022 0.00 09/02/2022

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

50.65 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 50.65
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 451459 MATERIAL TO REPAIR IRRIGATION @SMOTHERMON PARK 09/08/2022 0.00 09/08/2022 11.84 452064 TOOL TO SPRAY WATER ON ROLLER MACHINE 29.22 09/13/2022 0.00 09/13/2022 452260 FELECITA PARK MATERIAL TO REPAIR IRRIGATION VALVE 9.59 09/15/2022 0.00 09/15/2022 1298
Vendor Number

CREATIVE FINANCIAL STAFFING
Total Vendor Amount
3,706.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 3,706.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 122310208 CRISTINA DURAN WEEK ENDING 08.07.22 1,105.00 08/07/2022 0.00 08/07/2022 122380201 CRISTINA DURAN WEEK EDNING 9/25/2022 1,224.00 09/25/2022 0.00 09/25/2022 122380202 ELENA CHAVEZ VELOZ WEEK ENDING 9/25/2022 1,377.00 09/25/2022 0.00 09/25/2022 1303
Vendor Number

DOROTHY JUNE BAKER
Total Vendor Amount
1,113.98
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 1,113.98
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 7777 PARTS FOR RIDING MOWER # 2 1,113.98 09/02/2022 0.00 09/02/2022 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
320.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 320.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0103 ARVIN PD FLEET WASH 9/27/2022 320.00 09/27/2022 0.00 09/27/2022 1062
Vendor Number
FEDEX
Total Vendor Amount

52.26 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 52.26
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 7-893-20096 SHIPPING SVCS 9/20/2022 52.26 09/23/2022 0.00 09/23/2022 1072
Vendor Number

GRANITE CONSTRUCTION
Total Vendor Amount
463.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 463.82
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2323971 3/8" CMACOLDMIX ST REPAIRS 09.13.22 463.82 09/13/2022 0.00 09/13/2022 1225
Vendor Number

JASMIN GARCIA
Total Vendor Amount
375.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 375.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date RIMS TRAINGING 10.10.22-10.14.22 RIMS TRAINGING 10.10.22-10.14.22 FOR MEALS 375.00 09/21/2022 0.00 09/21/2022 1095
Vendor Number

KERN RIVER POWER EQUIPMENT INC
Total Vendor Amount
327.11
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 327.11
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 143119 PARTS FOR MOWER #2 AND #4 327.11 09/06/2022 0.00 09/06/2022

NATHAN M HODGES
Total Vendor Amount
18,613.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 18,613.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 448 LEGAL FEES AUGUST 2022 18,613.00 09/02/2022 0.00 09/02/2022 1471
Vendor Number

NORI SANCHEZ
Total Vendor Amount
335.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 335.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date CALBO TRAINING 10.10.22-10.13.22 CALBO TRAINING 10.10.22-10.13.22 335.00 10/04/2022 0.00 10/04/2022 1108
Vendor Number
PG & E
Total Vendor Amount
6,371.07
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 6,371.07
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 5299823039-6 08.24.22 -09.22.22 5299823039-6 08.24.22 -09.22.22 5,535.51 09/23/2022 0.00 09/23/2022 6043695638-1 08.24.22-09.22.22 6043695638-1 08.24.22-09.22.22 9.86 09/23/2022 0.00 09/23/2022 7317315093-6 08.24.22 -09.22.22 7317315093-6 08.24.22-09.22.22 63.12 09/23/2022 0.00 09/23/2022 7368140966-7 08.23.22 -09.21.22 7368140966-7 08.23.22- 09.21.22 746.38 09/23/2022 0.00 09/23/2022 9132070691-3 08.24.22- 09.22.22 9132070691-3 08.24.22 -09.22.22 16.20 09/23/2022 0.00 09/23/2022 1111
Vendor Number

PITNEY BOWES
Total Vendor Amount

82.80 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 82.80
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1021547244 E-Z SEAL 64OZ BOTTLES 4/BOX 9/12/2022 82.80 09/13/2022 0.00 09/13/2022 1345
Vendor Number

PROVOST & PRITCHARD CONSULTING GROUP
Total Vendor Amount
10,272.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 10,272.10
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 95071 CDBG FRANKLIN ST REHAB FROM 08.01.22 - 08.31.22 10,272.10 09/19/2022 0.00 09/19/2022 1115
Vendor Number

RAYMONDS TROPHY & AWARDS
Total Vendor Amount
220.04
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 220.04
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 133715 GOLD STAR - EMPLOYEE OF THE YEAR 220.04 09/20/2022 0.00 09/20/2022 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
22,790.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 22,790.92
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1246 CDBG CV2 ADMIN SERVICES 08.01.22-08.31.22 22,790.92 09/06/2022 0.00 09/06/2022 1237
Vendor Number

SITEONE LANDSCAPE SUPPLY LLC
Total Vendor Amount
1,611.68
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 1,611.68
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 123118102-001 IRRIGATION MATERIAL FOR LANDSCAPE PARKS &FACILITY 09/06/2022 0.00 09/06/2022 1,611.68

SUN RIDGE SYSTEMS
Total Vendor Amount
3,200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 3,200.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 7292 RIMS BODY CAMERA LINK SOFTWARE 3,200.00 09/29/2022 0.00 09/29/2022 1133
Vendor Number

TYLER TECHNOLOGIES INC
Total Vendor Amount
325.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 325.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 025-392425 ACCOUNTS RECEIVABLE PRODUCTION ASSISTANCE 8/10/2208/24/2022 0.00 08/24/2022 325.00 1459
Vendor Number

URIEL JESSE ORTIZ
Total Vendor Amount
1,902.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 1,902.37
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV2111 PUBLIC WORKS UNIT #317 HEATER CORE, ANTIFREEZE 501.66 09/28/2022 0.00 09/28/2022 INV2112 PUBLIC WORKS HOT BOX ROAD ASPHALT IMPLIMENT 1,100.28 07/28/2022 0.00 07/28/2022 INV2114 PUBLIC WORKS UNIT #302 SWEEPER ELECTRICAL ISSUES 300.43 09/21/2022 0.00 09/21/2022 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
285.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 285.91
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 5021864221 LARGE COPIER LEASE COMM DEV 09.12.22-10.11.22 285.91 09/16/2022 0.00 09/16/2022 Bank: PY - Payroll Vendor Payables
1006
Vendor Number

ALLSTATE
Total Vendor Amount
202.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 202.83
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000380 ALLSTATE SEPT. 2022 108.73 09/02/2022 0.00 09/02/2022 INV0000399 ALLSTATE SEPT. 2022 94.10 09/16/2022 0.00 09/16/2022 1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
2,400.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 2,400.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000381 APOA Dues SEPT. 2022 800.00 09/02/2022 0.00 09/02/2022 INV0000400 APOA Dues SEPT. 2022 800.00 09/16/2022 0.00 09/16/2022 INV0000414 APOA Dues SEPT. 2022 800.00 09/30/2022 0.00 09/30/2022 1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
2,540.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 2,540.52
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000382 SEIU Dues SEPT. 2022 27.00 09/02/2022 0.00 09/02/2022 INV0000383 SEIU Dues SEPT. 2022 819.84 09/02/2022 0.00 09/02/2022 INV0000401 SEIU Dues SEPT. 2022 27.00 09/16/2022 0.00 09/16/2022 INV0000402 SEIU Dues SEPT. 2022 819.84 09/16/2022 0.00 09/16/2022 INV0000415 SEIU Dues SEPT. 2022 27.00 09/30/2022 0.00 09/30/2022 INV0000416 SEIU Dues SEPT. 2022 819.84 09/30/2022 0.00 09/30/2022

KERN COUNTY SHERIFF
Total Vendor Amount
833.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 416.78
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000404 C# BCL-21-012888, F#22-02218, RICARDO MADRIGAL 416.78 09/16/2022 0.00 10/15/2022 Check 10/04/2022 416.78
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000418 C# BCL-21-012888, F#22-02218, RICARDO MADRIGAL 416.78 09/30/2022 0.00 10/15/2022 1018
Vendor Number

VANTAGE POINT TRANSFER AGENTS
Total Vendor Amount
5,055.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/04/2022 5,055.88
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000377 457 Contributions SEPT. 2022 850.00 09/02/2022 0.00 09/02/2022 INV0000378 457 Contributions SEPT. 2022 300.00 09/02/2022 0.00 09/02/2022 INV0000379 457 Loan Repayment SEPT. 2022 9.96 09/02/2022 0.00 09/02/2022 INV0000396 457 Contributions SEPT. 2022 1,638.00 09/16/2022 0.00 09/16/2022 INV0000397 457 Contributions SEPT. 2022 300.00 09/16/2022 0.00 09/16/2022 INV0000398 457 Loan Repayment 9.96 09/16/2022 0.00 09/16/2022 INV0000410 457 Contributions 1,638.00 09/30/2022 0.00 09/30/2022 INV0000411 457 Contributions 300.00 09/30/2022 0.00 09/30/2022 INV0000412 457 Loan Repayment SEPT. 2022 9.96 09/30/2022 0.00 09/30/2022

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00237 - FOR AP 10/4/2022
10/4/2022 3:50:26 PM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 92,478.35 38 27 0.00
Packet Totals: 38 27 0.00 92,478.35
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check 11,032.79 22 6 0.00
Packet Totals: 22 6 0.00 11,032.79

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) 10/13/2022 3:28:48 PM Page 1 of 7
Payment Register
City of Arvin APPKT00246 - FOR AP 10/13/2022
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
1,381.66
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 1,381.66
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 222575195 INTERNET ACC 08.11.2022-09.10.2022 1,381.66 09/27/2022 0.00 09/27/2022 1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 40.98
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 847899 SUPP INS SEPTEMBER 2022 40.98 10/01/2022 0.00 10/01/2022 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
538.28
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 538.28
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 287251442687X09282022 PW + COMM DEV + CH CELL PHONES 08.23.22-09.22.22 538.28 09/22/2022 0.00 09/22/2022 1028
Vendor Number
BAKERSFIELD CALIFORNIAN 1ARV05
Total Vendor Amount
710.98
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 710.98
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 092288624 LEGAL NOTICES INV100551/ INV 104065 710.98 09/30/2022 0.00 09/30/2022 1476
Vendor Number

BROKEN DRUM OF BAKERSFIELD, INC
Total Vendor Amount

4.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 4.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date R00000248 OVERPAYMENT OF $4 FOR BUSINESS LICENSE #R0000024810/04/2022 0.00 10/04/2022 4.00 1152
Vendor Number

CALIFORNIA BUILDING STANDARDS COMMISSION
Total Vendor Amount
106.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 106.20
Payable Number Description Payable Amount Payable Date Discount Amount Due Date BSTD FEES REPORT QUARTER 04.01.2022 -06.30.2022 BSTD FEES REPORT QUARTER 04.01.2022 -06.30.2022 106.20 10/11/2022 0.00 10/11/2022 1423
Vendor Number

CARQUEST OF ARVIN
Total Vendor Amount

30.61 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 30.61
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 15638-7635 RAD HOSE - UPPER FOR UNIT #302 SWEAPER 25.97 09/28/2022 0.00 09/28/2022 15638-7636 HOSE CLAMP FOR UNIT #302 4.64 09/28/2022 0.00 09/28/2022

CENTRAL CA WINDOW & DOOR LLC
Total Vendor Amount

25.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 25.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date #R00000288 OVERPAYMENT OF $25 FOR BUSINESS LICENSE 25.00 10/12/2022 0.00 10/12/2022 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
630.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 630.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1112675 LTR 450 DISPATCH TRANSIT SEPTEMBER 2022 135.00 09/01/2022 0.00 09/01/2022 1112676 LTR 450 DISPATCH PW SEPTEMBER 2022 180.00 09/01/2022 0.00 09/01/2022 1112976 LTR 450 DISPATCH TRANSIT OCOTBER 2022 135.00 10/01/2022 0.00 10/01/2022 1112977 LTR 450 DISPATCH PW OCTOBER 2022 180.00 10/01/2022 0.00 10/01/2022 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

34.39 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 34.39
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 452947 ADOBE COMPLEX BEE'S INSIDE IRRIGATION VALVE 34.39 09/21/2022 0.00 09/21/2022 1298
Vendor Number

CREATIVE FINANCIAL STAFFING
Total Vendor Amount
2,842.40
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 2,842.40
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 122390195 CRISTINA DURAN WEEK ENDING 10.02.22 1,496.00 10/02/2022 0.00 10/02/2022 122390196 ELENA A CHAVEZ WEEK EDNING 10.02.22 1,346.40 10/02/2022 0.00 10/02/2022 1056
Vendor Number
DEPT OF CONSERVATION DIV. OF ADMIN. SVC. ACCOUNTING
Total Vendor Amount
320.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 320.24
Payable Number Description Payable Amount Payable Date Discount Amount Due Date SMIP QTRLY 04.01.2022- 06.30.2022 SMIP QTRLY 04.01.2022- 06.30.2022 320.24 10/11/2022 0.00 10/11/2022 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
5,867.11
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 5,867.11
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 31918SC SECURECENTRIC + FIREWALL OCTOBER 2022 3,181.36 09/29/2022 0.00 09/29/2022 31919 BACKUP CENTRIC ADMIN SEPTEMBER 2022 449.75 09/29/2022 0.00 09/29/2022 31920 BACKUP CENTRIC PD SEPTEMBER 2022 539.70 09/29/2022 0.00 09/29/2022 31921MS MICROSOFT 365 FOR BUSINESS OCTOBER 2022 1,696.30 09/29/2022 0.00 09/29/2022 1059
Vendor Number

DIVISION OF THE STATE ARCHITECT
Total Vendor Amount

13.20 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 13.20
Payable Number Description Payable Amount Payable Date Discount Amount Due Date DSA 796 QUARTER 04.2022-06.2022 DSA 796 QUARTER 04.2022-06.2022 13.20 10/11/2022 0.00 10/11/2022

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00246 - FOR AP 10/13/2022
10/13/2022 3:28:48 PM Page 3 of 7
1281
Vendor Number
EDWIN J. BROCK
Total Vendor Amount
31,500.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 31,500.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date SETTLEMENT AGREEMENT SETTLEMENT AGREEMENT 31,500.00 10/10/2022 0.00 10/10/2022 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
910.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 910.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0105 ARVIN PD FLEET WASH & INSIDE AND OUTSIDE 10.04.22 720.00 10/04/2022 0.00 10/04/2022 INV0106 BUS WASH AND BUMPER SHINE 10.05.22 190.00 10/05/2022 0.00 10/05/2022 1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
22,790.92
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 22,790.92
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1246 ARVIN CDBG CV2-3-00141 NAV SVCS AUGUST 2022 22,790.92 09/06/2022 0.00 09/06/2022 1473
Vendor Number

GLADWELL GOVERNMENTAL SERVICES , INC
Total Vendor Amount
3,600.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 3,600.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 4931 RETENTION : PHASE 1 RECORD RETENTION 3,600.00 10/01/2022 0.00 10/01/2022 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
7,549.07
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 7,549.07
Payable Number Description Payable Amount Payable Date Discount Amount Due Date FUEL USAGE AUGUST 2022 FUEL USAGE AUGUST 2022 7,549.07 08/31/2022 0.00 08/31/2022 1078
Vendor Number

INDEPENDENT FIRE & SAFETY INC
Total Vendor Amount
1,213.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 1,213.93
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 57576 SINGLE BUCKEYE SEMI - ANNUAL AMINT. 1,213.93 09/15/2022 0.00 09/15/2022 1322
Vendor Number

JAKE RAPER JR
Total Vendor Amount
11,475.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 11,475.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date JAKE RAPER INVOICE 20 JAKE RAPER INVOICE 20 11,475.00 10/02/2022 0.00 10/02/2022 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
214.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 214.18
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 680970 BIN RENT AND 4 YD ROLL OFF OCTOBER 2022 214.18 10/01/2022 0.00 10/01/2022

NATHAN M HODGES
Total Vendor Amount
17,145.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 17,145.20
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 452 LEGAL FEES SEPTEMBER 2022 17,145.20 10/03/2022 0.00 10/03/2022 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount
144.82
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 144.82
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 31455 TIRE SWITCH UNITS # 265/ 279 50.00 09/02/2022 0.00 09/02/2022 31551 TIRE REPAIR UNIT #317 29.00 09/19/2022 0.00 09/19/2022 31651 FLAT REPAIR UNIT # 294 65.82 09/30/2022 0.00 09/30/2022 1108
Vendor Number
PG & E
Total Vendor Amount
391.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 391.18
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 8440977428-2 09.01.22-09.30.22 8440977428-2 09.01.22-09.30.22 366.54 09/30/2022 0.00 09/30/2022 9307046200-2 08.24.22-09.22.22 9307046200-2 08.24.22-09.22.22 24.64 09/26/2022 0.00 09/26/2022 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
5,581.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 4,550.62
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INVOICE #19 CDBG-CV1 UTILITY ASSISTANCE JULY 2022 4,550.62 08/24/2022 0.00 08/24/2022 Check 10/13/2022 1,031.37
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INVOICE #9 CDBG CV2 ADMIN SERVICES JULY 2022 1,031.37 08/16/2022 0.00 08/16/2022 1123
Vendor Number

SO CAL GAS CO
Total Vendor Amount
311.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 311.78
Payable Number Description Payable Amount Payable Date Discount Amount Due Date SERVICES 08.25.22- 09.26.22 SERVICES 08.25.22- 09.26.22 311.78 09/28/2022 0.00 09/28/2022 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
1,952.45
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 1,952.45
Payable Number Description Payable Amount Payable Date Discount Amount Due Date UNIFORM SERVICES SEPTEMBER 2022 UNIFORM SERVICES SEPTEMBER 2022 1,952.45 10/06/2022 0.00 10/06/2022 1352
Vendor Number

SUPERIOR GLASS COMPANY
Total Vendor Amount
325.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 325.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 220926-40 ADOBE COMPLEX SUITE E 325.00 09/26/2022 0.00 09/26/2022

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 55.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 791478 ARVIN ADOBE COMPLEX FIRE MONITORING OCOTBER 202210/01/2022 0.00 10/01/2022 55.00 1472
Vendor Number

ULINE , INC
Total Vendor Amount
1,443.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 1,443.64
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 153512084 MAIL SORTER WORK STATION - 50 SLOTS 1,443.64 09/06/2022 0.00 09/06/2022 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
576.34
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 576.34
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 9916919361 TRANSIT SVCS 08.29.2022- 09.28.2022 576.34 09/28/2022 0.00 09/28/2022 1475
Vendor Number

WESTERNER PRODUCTS OF YUMA, INC
Total Vendor Amount

25.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/13/2022 25.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date R00000254 OVERPAYEMNT OF $25 FOR BUSINESS LICENSE #R0000025410/06/2022 0.00 10/06/2022 25.00

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00246 - FOR AP 10/13/2022
10/13/2022 3:28:48 PM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 119,750.55 46 34 0.00
Packet Totals: 46 34 0.00 119,750.55

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00246 - FOR AP 10/13/2022
10/13/2022 3:28:48 PM Page 7 of 7
Cash Fund Summary
Fund Amount Name
90 Main Pooled Cash Fund -119,750.55
Packet Totals: -119,750.55

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) 10/14/2022 2:30:50 PM Page 1 of 3
Payment Register
City of Arvin APPKT00248 - FOR KERN COUNTY CLERK 10/14/2022 01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1086
Vendor Number

KERN COUNTY CLERK
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/14/2022 50.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date RECORDING FEE RECORDING FEE - SITE DEVELOPMENT PERMIT NO 2022-0110/14/2022 0.00 10/14/2022 50.00

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00248 - FOR KERN COUNTY CLERK 10/14/2022 10/14/2022 2:30:50 PM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 50.00 1 1 0.00
Packet Totals: 1 1 0.00 50.00

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00248 - FOR KERN COUNTY CLERK 10/14/2022 10/14/2022 2:30:50 PM Page 3 of 3
Cash Fund Summary
Fund Amount Name
90 Main Pooled Cash Fund -50.00
Packet Totals: -50.00

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) 10/19/2022 4:27:29 PM Page 1 of 6
Payment Register
City of Arvin APPKT00252 - FOR AP 10-19-2022
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1481
Vendor Number

AMERICAL AWNING
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 50.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date #R00000339 OVERPAYMENT OF $50 BUSINESS LICENSE #R00000339 50.00 10/18/2022 0.00 10/18/2022 1150
Vendor Number
AT&T
Total Vendor Amount
1,096.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 1,096.44
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 000018776818 9391033189 SERVICE 08.13.22 -09.12.22 377.64 09/13/2022 0.00 09/13/2022 000018778581 9391056024 SERVICE 08.13.22-09.12.22 718.80 09/13/2022 0.00 09/13/2022 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

39.52 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 39.52
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 453005 MATERIAL TO COVER UP GRAFFITI @ GITS PARK 39.52 09/22/2022 0.00 09/22/2022 1298
Vendor Number

CREATIVE FINANCIAL STAFFING
Total Vendor Amount
2,322.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 2,322.20
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 122400190 CRISTINA DURAN WEEK ENDING 10.09.22 1,496.00 10/09/2022 0.00 10/09/2022 122400191 ELENA A CHAVEZ VELOZ WEEK ENDING 10.09.22 826.20 10/09/2022 0.00 10/09/2022 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
3,834.17
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 314.07
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 31787 UBIQUITI ACCESS POINT 314.07 09/06/2022 0.00 09/06/2022 Check 10/19/2022 3,520.10
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 32592077 DELL PWREDGE SERV LIC & EQUIP- WRKSTNS 10.07.2022 10/07/2022 0.00 10/07/2022 3,520.10 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
570.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 570.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0107 BUS WASH AND BUMPER SHINE 10.12.22 270.00 10/18/2022 0.00 10/18/2022 INV0108 ARVIN PD FLEET WASH 10.12.22 300.00 10/12/2022 0.00 10/12/2022

60.86 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 60.86
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 7-906-78136 SHIPPING SVCS 09.30.22 60.86 10/07/2022 0.00 10/07/2022 1063
Vendor Number

FORD MOTOR CREDIT COMPANY LLC
Total Vendor Amount
10,179.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 10,179.19
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 6138507 2022 FORD ESCAPE LEASE 10,179.19 10/18/2022 0.00 10/18/2022 1070
Vendor Number

GENERAL OFFICE
Total Vendor Amount
1,009.57
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 1,009.57
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 19565 MAINT. CONTRACT RENEWAL VALID 12.01.22-11.30.23 706.34 09/20/2022 0.00 09/20/2022 19628 METER READING APD & COMM 09.01.22-10.01.22 303.23 10/03/2022 0.00 10/03/2022 1372
Vendor Number

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
6,587.02
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 6,587.02
Payable Number Description Payable Amount Payable Date Discount Amount Due Date FUEL USAGE SEPTEMBER 2022FUEL USAGE SEPTEMBER 2022 6,587.02 09/30/2022 0.00 09/30/2022 1232
Vendor Number

JEFFREY B KELLEY
Total Vendor Amount
116.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 116.78
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 3602 KEYS , PICK OPEN AND MAKE KEY 116.78 09/26/2022 0.00 09/26/2022 1417
Vendor Number

JESUS MARTINEZ
Total Vendor Amount
879.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 879.56
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 7869 UNIT #268 ALTERNATOR 484.05 10/11/2022 0.00 10/11/2022 7872 UNIT #281 OEM RIGHT MOTOR MOUNT 395.51 10/12/2022 0.00 10/12/2022 1164
Vendor Number

KERN MACHINERY
Total Vendor Amount
677.90
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 677.90
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 101-992778 WORK ORDER- JOHN DEERE X380 677.90 09/22/2022 0.00 09/22/2022 1471
Vendor Number

NORI SANCHEZ
Total Vendor Amount
687.56
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 687.56
Payable Number Description Payable Amount Payable Date Discount Amount Due Date DOUBLE TREE - BUILDING OFFICAL CONFERENCE DOUBLE TREE - BUILDING OFFICAL CONFERENCE 687.56 10/19/2022 0.00 10/19/2022

OREILLY AUTOMOTIVE INC
Total Vendor Amount
383.77
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 383.77
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 4451-241423 BATTERY - TRUCK TURNED OFF AT WORK LOCATION 179.19 08/29/2022 0.00 08/29/2022 4451-243331 BATTERY FOR (MULTI-TESTER TOOL KIT) 7.57 09/07/2022 0.00 09/07/2022 4451-243404 TAPE MEASURE TRANSIT 11.36 09/07/2022 0.00 09/07/2022 4451-243569 UNIT #316 TAILGATE REPAIR 3.99 09/08/2022 0.00 09/08/2022 4451-243643 UNIT 319 TAILGATE REPAIR 3.99 09/08/2022 0.00 09/08/2022 4451-245298 MOTOR OIL FOR TRANSIT 131.16 09/16/2022 0.00 09/16/2022 4451-246344 ROCKER SWITCH FOR SWEEPER 8.65 09/21/2022 0.00 09/21/2022 4451-246539 UNIT #317 MINI LAMP 7.59 09/22/2022 0.00 09/22/2022 4451-247767 SWEEPER UNIT #302 ANTIFREEZE 30.27 09/28/2022 0.00 09/28/2022 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
9,602.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 9,602.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 27250 SB2 GRANT FUNDING 22-072 CITY OF ARVIN 9,602.50 10/13/2022 0.00 10/13/2022 1480
Vendor Number

PROFESSIONAL ASBESTOS REMOVOAL
Total Vendor Amount

4.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 4.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date #R00000348 OVERPAYMENT OF $4 FOR 2023 BUSINESS LICENSE 4.00 10/18/2022 0.00 10/18/2022 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
503.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 503.50
Payable Number Description Payable Amount Payable Date Discount Amount Due Date METER ADD 10.06.22 METER ADD 10.06.22 503.50 10/11/2022 0.00 10/11/2022 1200
Vendor Number

SELF HELP ENTERPRISES
Total Vendor Amount
20,261.51
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 8,638.97
Payable Number Description Payable Amount Payable Date Discount Amount Due Date #1 CITY OF ARVIN RARVPLHA 02.01.22-08.31.22 8,638.97 10/04/2022 0.00 10/04/2022 Check 10/19/2022 929.05
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 10 CDBG CV2 ADMIN SERVICES 08.01.22-08.31.22 929.05 09/15/2022 0.00 09/15/2022 Check 10/19/2022 10,693.49
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 20 CDBG-CV1 UTILITY ASSISTANCE 08.01.22-08.31.22 10,693.49 09/23/2022 0.00 09/23/2022 1202
Vendor Number

SINTRA GROUP
Total Vendor Amount
22,602.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 22,602.75
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2022173 BACKGROUND INVESTIGATION 9/8/2022 22,602.75 09/08/2022 0.00 09/08/2022

SPECTRUM BUSINESS
Total Vendor Amount
108.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 108.99
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 168251101092122 PUBLIC WORKS SVC 09.29.22-10.28.22 108.99 09/21/2022 0.00 09/21/2022 1126
Vendor Number

STAPLES BUSINESS ADVANTAGE
Total Vendor Amount
2,198.51
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 2,198.51
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 1644423530 OFFICE SUPPLIES FOR THE CITY SEPTEMBER 2022 2,198.51 09/25/2022 0.00 09/25/2022 1130
Vendor Number

TAG AMS INC
Total Vendor Amount
170.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 170.00
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 2816314 TRANSIT URINE DRUG TEST 10.04.22 & 10.05.22 170.00 10/10/2022 0.00 10/10/2022 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
171.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 171.42
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 5021956206 COMM DEV LEASE 09.21.22-10.20.22 171.42 09/23/2022 0.00 09/23/2022 1201
Vendor Number

WESTERN ALLIANCE BANK LOAN PMT
Total Vendor Amount
170,681.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 170,681.25
Payable Number Description Payable Amount Payable Date Discount Amount Due Date 04500161025-61026 LOAN 04500161025-61026 WASTEWATER TREATMENT 170,681.25 09/30/2022 0.00 09/30/2022 Bank: PY - Payroll Vendor Payables
1456
Vendor Number

KERN COUNTY SHERIFF
Total Vendor Amount
416.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 10/19/2022 416.78
Payable Number Description Payable Amount Payable Date Discount Amount Due Date INV0000445 C# BCL-21-012888, F#22-02218, RICARDO MADRIGAL 416.78 10/14/2022 0.00 11/15/2022

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00252 - FOR AP 10-19-2022
10/19/2022 4:27:29 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 254,798.97 41 28 0.00
Packet Totals: 41 28 0.00 254,798.97
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check 416.78 1 1 0.00
Packet Totals: 1 1 0.00 416.78

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.) Payment Register APPKT00252 - FOR AP 10-19-2022
10/19/2022 4:27:29 PM Page 6 of 6
Cash Fund Summary
Fund Amount Name
90 Main Pooled Cash Fund -255,215.75
Packet Totals: -255,215.75

4.A.1
Attachment: Demand Register(s) of September 23, 2022 - October 20, 2022 (Demand Register(s) of September 23, 2022 - October 20, 2022.)

4.B.1
Attachment: Payroll Register(s) of September 30, 2022 and October 14, 2022 (Payroll Register(s) of September 30, 2022 and October 14, 2022.)

4.B.1
Attachment: Payroll Register(s) of September 30, 2022 and October 14, 2022 (Payroll Register(s) of September 30, 2022 and October 14, 2022.) Arvin City Council Meeting Minutes – September 27, 2022

Page 1 of 4 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
SEPTEMBER 27, 2022
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: All present. CM Franetovich was absent during Agenda items #7 Staff Reports and #8 Council Member Comments; CM Reyes arrived late during Agenda item #2 Public Comments.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion MPT Borreli Second CM Franetovich Vote 4-0

3. PRESENTATION(S)
A. ProSun Solar, Inc.

Eric Amir, V.P. of Business Development

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of September 09, 2022 – September 22, 2022.

B. Approval of Payroll Register(s) of September 16, 2022.

C. Approval of the Minutes of the Regular Meeting of September 13, 2022.

D. Adoption of the Police Dispatch and Records Supervisor Classification and Corresponding Salary Schedule.

4.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of September 27, 2022 (Minutes of the Regular Meeting of September 27, 2022.) Arvin City Council Meeting Minutes – September 27, 2022

Page 2 of 4 ends

E. Approval of A Resolution of the City Council of the City of Arvin to Approve the Arvin Chamber of Commerce Special Event Permit Application for the Annual Christmas Parade 2022 and Waive City Costs Associated with this Event.

Resolution No. 2022-51
Staff recommends approval of the Consent Agenda.

Motion to approve Consent Agenda Items 4A – 4E.

Motion MPT Borreli Second CM Reyes Vote 5-0

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Introduction of An Ordinance of the City Council of the City of Arvin Amending the Arvin Municipal Code Sections 5.04.090 and 5.04.120; and Removing Section 5.04.100; and Sections 5.04.140 through 5.04.180 of Chapter 5.04 of Title 5 Business Taxes, Licenses and Regulations. (City Clerk) Staff recommends the Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to waive first reading of the Ordinance and approve the introduction of the Ordinance.

Motion CM Horton Second CM Franetovich Vote 5-0
B. A Public Hearing to Consider Adoption of An Ordinance of the City Council of the City of Arvin Amending Appendix A to Chapter 1.24 of the Arvin Municipal Code Relating to the City’s Conflict of Interest Code. (City Clerk)
Staff recommends the Council consider adopting the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive second reading of the Ordinance, and approve the adoption of the Ordinance.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to waive second reading of the Ordinance and approve the adoption of the Ordinance.

Motion CM Horton Second CM Reyes Vote 5-0
Ordinance No. 2022-481

Page 3 of 4 ends

6. ACTION ITEM(S)
A. Discussion and Action on Measures to Mitigate the Impacts of the COVID-19 (Coronavirus) Pandemic. (City Manager)
Staff recommends to discuss and take action as appropriate.

No motion and no action taken for above Action Item 6A.

7. STAFF REPORTS

8. COUNCIL MEMBER COMMENTS

9. CLOSED SESSION ITEM(S)
A. Threats to Public Services or Facilities (Pursuant to Government Code, §54957(a).)
Consultation with: City Attorney and/or City Emergency or Critical Function Personnel.

B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to
Government Code §54957(b)(1)
Position: City Attorney
C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to
Government Code §54957(b)(1)
Position: City Manager
D. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (3): (eight potential cases)
CLOSED SESSION REPORT BY CITY ATTORNEY:
9A. No reportable action.
9B. The City Council performed the performance evaluation and requested an Agenda item be placed on the next meeting regarding Approval of City Attorney Legal Representation Agreement.
9C. The City Council performed the performance evaluation and provided comments to the City Manager.
9D. One potential litigation claim was removed; the City Council gave the City Manager direction concerning one potential litigation claim; and no reportable action was taken for six other potential litigation claims.

Page 4 of 4 ends

10. ADJOURNED @ 8:16PM
Respectfully submitted,
Cecilia Vela, City Clerk

4.C.1
Attachment: Mintues of the Regular Arvin City Council Meeting of September 27, 2022 (Minutes of the Regular Meeting of September 27, 2022.) Reso 2023 Local Appointments List

Page 1 of 3 ends

RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN
REGARDING THE PREPARING OF THE 2023 LOCAL APPOINTMENTS

LIST AND POSTING OF THE SAME
WHEREAS, pursuant to the Maddy Act, California Government Code Section 54970 et seq., requires the City Council to prepare a Local Appointments List, which lists of all regular and ongoing boards, commissions, and committees which are appointed by the City Council; WHEREAS, the Local Appointments List is required to be made available to members of the public;
WHEREAS, the City Council of the City of Arvin desires to adopt the 2023 Local Appointments List.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arvin as follows:

1. The City Council has prepared an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the City Council, the 2023 Local Appointments List, which is attached as Exhibit “A.” The City Clerk is directed to make the Local Appointments List available to members of the public consistent with the requirements of the Maddy Act, including posting at the Arvin Branch of the Kern County Library. //////
//////
//////
//////
//////
//////
//////
//////
//////
//////
//////
//////

4.D.1
Attachment: Reso re 2023 List of Appointments for Boards, Commissions and Committees_102522 (2023 Local Appointments List (Maddy Act)) Reso 2023 Local Appointments List

Page 2 of 3 ends

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Arvin at a regularly scheduled meeting held on the 25 th day of October 2022,
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibit A: 2023 Local Appointments List
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.D.1
Attachment: Reso re 2023 List of Appointments for Boards, Commissions and Committees_102522 (2023 Local Appointments List (Maddy Act)) Reso 2023 Local Appointments List

Page 3 of 3 ends

EXHIBIT “A”
2023 LOCAL APPOINTMENTS LIST

CITY OF ARVIN BOARDS, COMMISSIONS & COMMITTEES
Member Appointment Expiration
Date
Seat Filled By A: Meeting
Schedule
Meeting
Location
Pay, Stipend, or Other
ARVIN

PLANNING

COMMISSION
Joshlyn Horton Jan 26, 2021 Dec 2022 Each
Councilmember
nominates a
resident of Arvin;
City Council must
approve
nomination.

Every 3rd
Tuesday @
6pm
City of Arvin
Council
Chambers,
200 Campus
Dr, Arvin.

None. Reimbursement
for pre-approved
travel/mileage. Abdu Nagi Algabyali Jan 26, 2021 Dec 2022 Elio Benavides June 22, 2021 Dec 2022
Sergio Hernandez March 23, 2021 Dec 2024
Anaiza Prado July 13, 2021 Dec 2024
Elvira Martinez Moreno
(Alternate)
March 23, 2021 Dec 2024
Purpose / Duties/
Qualifications
The planning commission shall consist of five (5) members and two (2) alternates who shall be qualified electors residing within the city. The planning commission shall exercise all duties established by the laws of the state relating to city planning commissions and such additional duties as may be prescribed by the city council. The planning commission plays a critical role in the evaluation and approval of development entitlements for new industrial, commercial and residential development and the expansion of existing industrial, commercial and residential facilities; in ensuring the development in the City is not detrimental to the public health, safety and welfare; and in facilitating economic development in the City. The filing of a Statement of Economic Interest disclosing certain personal financial holdings is required upon appointment and annually thereafter is required. (Government Code sections 81000-91014); Two hours of training in general ethics principles and ethics law upon appointment, and every two years thereafter is required. (Government Code 53235(b), 53235.1) Member Appointment Expiration
Date
Seat Filled By A: Meeting
Schedule
Meeting
Location
Pay, Stipend, or Other
KERN

MOSQUITO &
VECTOR
CONTROL DIST.

Jess Ortiz Oct 16, 2018 Dec 31, 2023 Resident of Arvin
or Councilmember
Every 2nd
Wednesday
@ 11:30am
KMVCD
Office, 4705
Allen Rd,
Bakersfield
$100 per meeting and
no more than $100 per
month.

Purpose / Duties/
Qualifications
The primary objective shall be the progressive elimination of mosquito breeding places, the objective to be accomplished by an educational service on control measures, performing services of temporary relief control, establishing projects of source reduction, using abatement procedure methods when necessary, and by general policy of cooperation. The Board is made up of eight (8) Trustees; four appointed by the Kern County Board of Supervisors, one each by City Councils of Bakersfield, Arvin, Shafter, and Wasco. To be eligible to serve as the City of Arvin District Trustee of the KMVCD Board, the individual must be at least 18 years of age, and an elector and resident of the City of Arvin. The filing of a Statement of Economic Interest disclosing certain personal financial holdings is required upon appointment and annually thereafter is required (Government Code sections 81000-91014). Two hours of training in general ethics principles and ethics law upon appointment, and every two years thereafter is required. (Government Code 53235(b), 53235.1).

4.D.1
Attachment: Reso re 2023 List of Appointments for Boards, Commissions and Committees_102522 (2023

CITY OF ARVIN
Staff Report
Meeting Date: October 25, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grant Manager
Jeff Jones, City Manager
SUBJECT: Retroactive Approval of the Subrecipient Agreement between the City of Arvin and Flood Ministries; the Subrecipient Agreement between the City of Arvin and Self-Help Enterprises; and the First Amended Subrecipient Agreement between the City of Arvin and Self-Help Enterprises for the Arvin Navigation Center (ANC) Program.

BACKGROUND:

On April 27, 2021, The City Council of the City of Arvin approved a grant application to apply for HCD CDBG CV2 & CV3 Cares Act funding to provide services for homeless navigation in Arvin under Resolution # 2021-23. The application included a signed sub-recipient agreement between the City of Arvin and Flood Ministries dated May 7th, 2021, and a signed sub-recipient agreement between the City of Arvin and Self-Help Enterprises dated April 28, 2021. City Staff is requesting retroactive approval of the subrecipient agreement attached with Flood Ministries; approval of the subrecipient agreement with Self-Help Enterprises and approval of a First Amended Agreement between the City of Arvin and Self-Help Enterprises. The amendment is being requested because Self Help Enterprises needed to reduce their administrative cost to accommodate the budget needs of the Flood Ministries navigation center program.

The Arvin Navigation Center Program (ANC) is a low-demand emergency response to protect people living on the streets or experiencing a crisis to provide resources and services to persons with no other options. The Program provides homeless individuals in the Arvin/Lamont area with a safe place to rest, receive a meal, and support services, such as health and mental health services; job training and placement opportunities; and other personal care and housing assistance needs.

The term of the agreements commenced on May 7, 2021 and continues for three years. All terms of the amended agreement will remain the same except for the budget, which is being reduced from $ 35,000 to $ 12,000 for Self Help Enterprises.

STAFF RECOMMENDATION:

Staff recommends retroactive approval for executing the Subrecipient Agreement between the City of Arvin and Flood Ministries. Staff also recommends approval for executing Subrecipient Agreement between the City of Arvin and Self-Help Enterprises and the First Amended Subrecipient Agreement between the City of Arvin and Self-Help Enterprises.

FINANCIAL IMPACT:

No fiscal impact; this project is grant funded.

ATTACHMENTS:

Subrecipient Agreement between the City of Arvin and Flood Ministries

4.E.1
Attachment: Staff Report Retroactive Approval of Flood Ministries Subrecipient Agreement_Arvin Navigation Center Updated 10.18.22 [Revision Subrecipient Agreement between the City of Arvin and Self-Help Enterprises (prior) First Amended Agreement between the City of Arvin and Self-Help Enterprises

4.E.1
Attachment: Staff Report Retroactive Approval of Flood Ministries Subrecipient Agreement_Arvin Navigation Center Updated 10.18.22 [Revision

4.E.2
Attachment: City of Arvin and Flood Ministried Subrecipient Agreement FINAL 10.25.22 (Retroactive Approval Subrecipeint Agreement with

4.E.3
Attachment: Endorsed Subrecipent Agreement Arvin and SHE 05.28.22 (Retroactive Approval Subrecipeint Agreement with Flood Ministries

FIRST AMENDED CITY OF ARVIN

SUBRECIPIENT AGREEMENT
THIS AGREEMENT, entered this day of _______________, 2022 by and between the City of Arvin, California, a municipal corporation, (GRANTEE) and SelfHelp Enterprises (SUBRECIPIENT).

WHEREAS, the California Department of Housing and Community Development, hereinafter “HCD”, is authorized to allocate Community Development Block Grant Program, hereinafter "CDBG" funds made available from the U.S. Department of Housing and Urban Development, hereinafter referred to as "HUD", as, as authorized under Title I of the Housing and Community Development Act of 1974, as amended, and implemented under Title 24 of the Code of Federal Regulations, hereinafter collectively referred to as the "Act", incorporated herein by its reference; and
WHEREAS, GRANTEE is a recipient of CDBG funding for use in funding eligible activities furthering established national objectives to benefit its low and moderate income residents as defined in the Act; and
WHEREAS, GRANTEE in accordance with its 2019-2024 Housing Element, desires to provide CDBG funds to SUBRECIPIENT, for activities and services, as more fully described in Exhibit A, Scope of Services, upon the terms and conditions in this Agreement; and
WHEREAS, pursuant to City Resolution No. 2021-23, the City Manager is authorized to execute CDBG Agreements, on behalf of GRANTEE, that are within available allocated CDBG funding and in a standard form approved by the City Attorney.

WHEREAS, the City of Arvin desires to amend the prior sub-recipient agreement to allow for more operational funds for Flood Ministries to operate the Arvin Navigation Center; and
WHEREAS, Self-Help Enterprises has agreed to reduce its administrative feed from $ 35,000 (original budget) to $ 12,000 (first amended budget).

NOW, THEREFORE, it is agreed between the parties hereto that:

1. TERM
The term of this Agreement shall commence on May 7th, 2021 , unless terminated earlier pursuant to the terms of this Agreement, shall continue until three years.

The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including Program Income.

2. SCOPE OF WORK
SUBRECIPIENT will be responsible for administering services in a manner satisfactory to GRANTEE and consistent with any standards required as a condition of providing these funds. GRANTEE will also perform the services set forth in Exhibit "A" entitled "Scope of Work" attached hereto and incorporated by reference herein and made a part hereof.

CDBG First Amended Subrecipient Agreement Arvin
1 4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 2
SUBRECIPIENT shall administer the Program for the whole of the term of the Agreement. SUBRECIPIENT shall administer the Program in compliance with the CDBG requirements and in a manner that meets the CDBG national objective(s) of 24 CFR 570.208.

GRANTEE will monitor the performance of SUBRECIPIENT against goals and performance standards as stated above. Substandard performance as determined by GRANTEE will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by SUBRECIPIENT within a reasonable amount of time after being notified by GRANTEE, contract suspension or termination procedures will be initiated.

3. RECORDS ANDREPORTS
On a quarterly basis, SUBRECIPIENT shall submit to GRANTEE, in a form acceptable to GRANTEE, a performance report summarizing the number of unduplicated persons served, including race, ethnicity, and income data. The performance report shall be submitted within thirty days of the close of each quarter.

SUBRECIPIENT shall ensure the CDBG grant funds provided by GRANTEE are clearly identified as subawards and include the following information:
• SUBRECIPIENT NAME:
• Subrecipient ID(DUNS):
• State Award Identification Number: (CDBG Grant#)
• State Award Date:
• Period of Performance:
• Federal/State Funds Obligated by this Agreement:
• Total Federal/State Funds Obligated to SUBRECIPIENT:
• Total Amount of the Federal/State Award:
• Federal/State Award project description:
• Name of State awarding agency: Dept. of Housing and Community Development
• Name of pass-through entity: City Arvin, California
• Award Official Contact Information: Name and Address
• CFDA Number: 14.218
• CFDA Name: Community Development Block Grant
• Identification of R&D: No
• Indirect cost rate for the Federal award:

SUBRECIPIENT shall maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities funded under this Agreement. Such records shall include but not be limited to:
a) A full description of each activity undertaken;
b) Records demonstrating each activity undertaken meets one of the National Objectives of the CDBG program;

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 3
c) Records required to determine the eligibility of activities; d) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance;
e) Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;
f) Financial records as required by 2 CFR Part 200 as amended by 24 CFR 570.502, and
g) Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

SUBRECIPIENT shall retain all project files, financial records, and any other documents related to the Program for a period of three years from the date of the close out of this Agreement, except in the following cases:
• If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken.
• When the SUBRECIPIENT is notified in writing by the GRANTEE to extend the retention period.
• Records for real property and equipment acquired with Federal funds must be retained for three years after final disposition.

GRANTEE shall monitor and evaluate SUBRECIPIENT's performance underthis Agreement to determine compliance with this Agreement and CDBG requirements. SUBRECIPIENT shall cooperate with GRANTEE and any federal or state auditors authorized by GRANTEE and shall make available all information, documents, and records reasonably requested and shall provide GRANTEE the reasonable right of access to both records and personnel during normal business hours for the purpose of assuring compliance with this Agreement and evaluating performance hereunder. The rights of access in this section are not limited to the required retention period but last as long as the records are retained.

4. METHOD OF PAYMENT
Grant funds shall be disbursed to reimburse SUBRECIPIENT in accordance with the Proposed Budget attached hereto as Exhibit "B'' and incorporated herein.

SUBRECIPIENT's sole source of compensation hereunder will be in the form of a grant of CDBG funds as described herein. It is expressly agreed and understood that the total amount to be paid by GRANTEE under this Agreement shall not exceed Twelve Thousand Dollars and 00/100 ($12,000).

SUBRECIPIENT shall submit to GRANTEE a request for payment, in a form acceptable to GRANTEE, on a monthly basis for the term of the Agreement. Said request shall be accompanied with supporting documentation, including but not limited to paid receipts, invoices and timesheets, to allow GRANTEE to determine compliance with applicable federal regulations, including cost allowability.

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 4
GRANTEE shall pay all approved requests for payment pursuant to this Agreement within the normal course of business, typically within forty-five days of receipt. If GRANTEE disallows any cost submitted by SUBRECIPIENT, within ten business days GRANTEE will provide written notification to SUBRECIPIENT of the disallowance, including any corrective action necessary to process payment.

All funds are paid contingent upon SUBRECIPIENT's continuous compliance with all applicable, uniform administrative requirements, program regulations, and recapture and reversion requirements set out in the Act. Any unearned or recaptured CDBG funding shall be returned to GRANTEE within thirty days of the earlier of termination of this Agreement or notice by GRANTEE. Any interest earned or received by SUBRECIPIENT thereon shall be remitted to the GRANTEE.

An authorized official for SUBRECIPIENT must provide a signed certification with each request that states the following: "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)."
SUBRECIPIENT understands and agrees the availability of CDBG funds is subject to the control of HUD, other federal agencies, HCD, or other state agencies and should the CDBG funds be encumbered, withdrawn or otherwise made unavailable to GRANTEE, whether earned by or promised to SUBRECIPIENT, and/or should GRANTEE in any fiscal year hereunder fail to allocate CDBG funds, GRANTEE shall not provide said funds unless and until they are made available for payment to GRANTEE by HUD, HCD and GRANTEE receives and allocates said funds. No other funds owned or controlled by GRANTEE shall be obligated under this Agreement to the Project(s).

5. PROGRAM INCOME
Any income generated by SUBRECIPIENT from the use of CDBG funds governed by this Agreement shall be considered CDBG program income. All CDBG program income (as defined at 24 CFR 570.500(a)) shall be retained by SUBRECIPIENT for the term of this Agreement. The use of all CDBG program income is reserved specifically for services outlined in the Scope of Work and is subject to the terms of this Agreement.

6. UNIFORM ADMINISTRATIVE REQUIREMENTS
SUBRECIPIENT shall adhere to and follow the Uniform Administrative Requirements found in the U.S. federal regulations at 2 CFR Part 200.

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 5
SUBRECIPIENT shall establish and maintain effective internal control over CDBG funds made available through this Agreement to provide reasonable assurance that the Program is administered in compliance with applicable federal statutes, regulations, state guidelines and the terms and conditions of this Agreement. This includes evaluation and internal monitoring of the Program and prompt, appropriate action when instances of noncompliance are identified.

SUBRECIPIENT shall follow a written procurement policy that allows for full and open competition that meets the minimum standards of the U.S. federal regulations at 2 CFR 200.317 through 200.326.

SUBRECIPIENT shall take reasonable measures to safeguard protected personally identifiable information and other information GRANTEE designates as sensitive consistent with applicable Federal, state and local laws regarding privacy and obligations of confidentiality.

SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women 's business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the terms "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least 51% owned and controlled by minority group members or women.

SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation.

SUBRECIPIENT is prohibited from using CDBG funds or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities.

SUBRECIPIENT shall comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement.

SUBRECIPIENT shall comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. SUBRECIPIENT shall maintain documentation that demonstrates compliance with hour and wage requirements of this part.

SUBRECIPIENT agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities.

SUBRECIPIENT shall maintain a financial management system that identifies all federal awards received and expended and the federal programs under which they were received, including:

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 6
• The CFDA title and number,
• Federal award identification number and year,
• Name of the Federal/State agency, and
• Name of the pass-through entity, if any.

SUBRECIPIENT shall follow written financial management policies and procedures that, at a minimum, provide for:
• Determination of allowable costs in accordance with the terms and conditions of this Agreement and the federal cost principles published in the U.S. federal regulations at 2 CFR 200 Subpart E; • Effective control over, and accountability for, all funds, property, and other assets to ensure all assets are safeguarded and they are used solely for authorized purposes; and
• Accurate financial reporting on federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation.

7. AUDIT REQUIREMENTS
Within thirty days of the close of SUBRECIPIENT's fiscal year, SUBRECIPIENT shall provide to GRANTEE a certification stating the total amount of federal awards expended in the fiscal year. The certification shall be signed by an authorized official.

SUBRECIPIENT agrees to have a single or program-specific audit conducted in accordance with the provisions of 2 CFR 200 Subpart F if SUBRECIPIENT expends $750,000 or more in federal awards during any fiscal year that overlaps with the term of this Agreement. SUBRECIPIENT shall submit a copy of the audit to GRANTEE and the Federal Audit Clearinghouse (FAC) within thirty calendar days after receipt of the auditor's report(s). SUBRECIPIENT shall make copies of the audit available for public inspection for three years from the date of submission to the FAC.

GRANTEE shall issue a management decision for audit findings that relate to this Agreement within six months of acceptance of the audit report by the FAC.

8. USE AND REVERSION OF ASSETS
SUBRECIPIENT shall transfer to GRANTEE any CDGB funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination. The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR 570.502-504, as applicable.

9. CONFLICT OF INTEREST
SUBRECIPIENT shall maintain written standards of conduct covering conflicts of interest and governing the performance of its employees engaged in the selection, award and administration of contracts. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of SUBRECIPIENT. If SUBRECIPIENT has a

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 7
parent, affiliate, or subsidiary organization, the standards of conduct must cover organizational conflicts of interest to ensure SUBRECIPIENT is able to be impartial in conducting a procurement action involving a related organization.

At a minimum, the standards of conduct shall include any person who is an employee, agent, consultant, officer, or elected official or appointed official of SUBRECIPIENT. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to a CDBG-assisted activity, or with respect to the proceeds of the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year thereafter.

Both SUBRECIPIENT and any subcontractors shall complete a Disclosure of Conflict of Interest From included as Exhibit "D ". Upon written request, GRANTEE may grant an exception to the conflict of interest provisions on a case-by-case basis.

10. OTHER PROGRAM REQUIREMENTS
SUBRECIPIENT agrees to administer the services in compliance with all applicable City/County, State, and Federal guidelines including, but not limited to the following federal program requirements as now in effect and as may be amended from time to time:

Section 109 of the Housing and Community Development Act of 1974 requires that no person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance made available pursuant to the Act. Section 109 also directs that the prohibitions against discrimination on the basis of age under the Age Discrimination Act and the prohibitions against discrimination on the basis of disability under Section 504 shall apply to programs or activities receiving Federal financial assistance under Title I programs.

Equal Opportunity requirements as described in Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107.

Equal Protection of the Laws for Faith-Based and Community Organizations as described in Executive Order 13279 and the implementing regulations at 41 CFR chapter 60.

Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR part 135.

The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851- 4856), and implementing regulations at part 35, subparts A, B, J, K, and R of this part apply.

Certain newly legalized aliens, as described in 24 CFR part 49, are not eligible to apply for CDBG benefits, including financial assistance, public services, jobs and access to new or rehabilitated housing and other facilities made available with CDBG. Benefits do not include relocation services and payments to which persons displaced are entitled by law (24 CFR §570.613).

A building or facility designed, constructed, or altered with CDBG funds governed by this Agreement that meets the definition of "residential structure" as definedin 24 CFR 40.2 or the definition of "building" as defined in 41 CFR 101-19.602(a) is subject to the requirements of the Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) and shall comply with the Uniform Federal Accessibility Standards (appendix A to 24 CFR part 40 for residential structures, and appendix A to 41 CFR part 101-19, subpart 101-19.6, for general type buildings).

The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 218 and 225) (ADA) provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, State and local government services, and telecommunications.

The contract provisions for non-federal entity contract under federal awards as set forth in Exhibit "E".

11. CLOSEOUT AND REVERSION OF ASSETS
GRANTEE will close out this Agreement when it determines that all applicable administrative actions and all required work of the Agreement have been completed by SUBRECIPIENT .

Unless provided an extension through written notification by GRANTEE, SUBRECIPIENT shall complete the following actions no later than thirty calendar days after the end date of the term of this Agreement:
• Submit, all financial, performance, and other reports as required by the terms of this Agreement;
• Liquidate all obligations incurred under the Agreement; and • Transfer to GRANTEE any accounts receivable attributable to the use of CDBG funds, including CDBG program income.

Notwithstanding the expiration or earlier termination of this Agreement, SUBRECIPIENT's obligations to GRANTEE shall not terminate until all closeout requirements are completed. The following obligations of SUBRECIPIENT shall survive the termination of this Agreement:
• SUBRECIPIENT'S indemnity obligations;
• the obligation to cause audits to be performed relating to SUBRECIPIENT'S activities and costs under this Agreement; • the obligation to repay to GRANTEE any CDBG proceeds
improperly disbursed to SUBRECIPIENT or disbursed for ineligible expenditures;

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 9
• any other obligations which cannot by their nature be performed until after the expiration of the Agreement such as the submittal of final payment request and performance reports.

Any real or personal property purchased in whole or in part with CDBG funds provided under this Agreement are subject to the following requirements that shall survive the termination of this Agreement:
• Insurance and reporting requirements regarding real and personal property acquired with federal funds in accordance with the uniform administrative requirements contained in the U.S. federal regulations published at 2 CFR Part 200; and
• For real property under SUBRECIPIENT's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000, said property shall be used to meet one of the national objectives in 24 CFR 570.208 for five years after close out of this Agreement. If the property is disposed of within five years of the close out of this Agreement, SUBRECIPIENT shall reimburse GRANTEE the a percentage of the current fair market value of the property equal to the percentage of CDBG funds expended to the overall acquisition and improvement cost of the property.

12. SUSPENSION ANDTERMINATION
Termination for Convenience. This Agreement may be terminated by either party if SUBRECIPIENT and GRANTEE mutually agree in writing to its termination and upon the termination conditions, including the effective date and in the case of partial termination, the portion to be terminated.

Furthermore, GRANTEE may suspend or terminate this Agreement if SUBRECIPIENT materially fails to comply with any terms of this Agreement.

If, through any cause, the SUBRECIPIENT fails to fulfill in timely and proper manner its obligations under this Agreement, ineffectively or improperly use funds provided under this Agreement, or if SUBRECIPIENT shall violate any of the covenants, agreements, or stipulations of this Agreement, GRANTEE shall thereupon have the right to terminate this Agreement by giving written notice to SUBRECIPIENT of such termination and specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents and reports prepared by SUBRECIPIENT under this Agreement shall, at the option of GRANTEE, become its property and SUBRECIPIENT shall be entitled to receive just and equitable payment for any satisfactory work completed subject to the limitations of this Agreement.

13. MANDATORY DISCLOSURES
SUBRECIPIENT shall provide written notice to the GRANTEE within five days of all potential conflicts of interest and violations of criminal law involving fraud, bribery, or gratuity violations potentially affecting this Agreement. Failure to make required disclosures can result in termination of the Agreement and suspension or debarment from future federal awards.

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 10

14. FINDINGS CONFIDENTIAL
Any reports, information or data given to or prepared by SUBRECIPIENT concerning GRANTEE under this Agreement shall not be made available to any individual or organization by SUBRECIPIENT without first submitting them to GRANTEE.

15. GENERAL CONDITIONS
SUBRECIPIENT shall implement this Agreement in accordance with applicable Federal, State, County, and City laws, ordinances and codes. Should a Project receive additional funding after the commencement of this Agreement , SUBRECIPIENT shall notify GRANTEE in writing within thirty days of receiving notification from the funding source and submit a cost allocation plan for approval by GRANTEE within forty-five days of said official notification.

SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and (2) SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

SUBRECIPIENT shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement.

SUBRECIPIENT shall comply with the bonding and insurance requirements set forth in 2 CFR Part 200. The SUBRECIPIENT shall additionally carry sufficient insurance and bond coverage as set forth in Exhibit "C".

SUBRECIPIENT shall subcontract all work or services through written contract or agreement subject to each provision of this Agreement and applicable City, County, State and Federal guidelines and regulations. Prior to execution of any subcontract hereunder, such subcontracts must be submitted by SUBRECIPIENT to GRANTEE for its review and approval, which will specifically include a determination of compliance. None of the work or services covered by this Agreement, including but not limited to consultant work or services, shall be subcontracted by SUBRECIPIENT or reimbursed by GRANTEE without prior written approval.

16. INDEPENDENT CONTRACTOR
In furnishing the services provided for herein, SUBRECIPIENT is acting solelyas an independent contractor. Neither SUBRECIPIENT, nor any of its officers, agents or employees shall be deemed an officer, agent, employee, joint venturer, partner or associate of GRANTEE for any purpose. GRANTEE shall have no right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and functions. However, GRANTEE shall

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin l l
retain the right to administer this Agreement so as to verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.

This Agreement does not evidence a partnership or joint venture between SUBRECIPIENT and GRANTEE. SUBRECIPIENT shall have no authority to bind GRANTEE absent GRANTEE's express written consent. Except to the extent otherwise provided in this Agreement, SUBRECIPIENT shall bear its own costs and expenses in pursuit thereof.

Because of its status as an independent contractor, SUBRECIPIENT and its officers, agents and employees shall have absolutely no right to employment rights and benefits available to GRANTEE's employees. SUBRECIPIENT shall be solely liable and responsible for all payroll and tax withholding and for providing to, or on behalf of, its employees all employee benefits including, without limitation, health, welfare and retirement benefits. In addition, together with its other obligations under this Agreement, SUBRECIPIENT shall be solely responsible, indemnify, defend and save GRANTEE harmless from all matters relating to employment and tax withholding for and payment of SUBRECIPIENT's employees, including, without limitation, (i) compliance with Social Security and unemployment insurance withholding, payment of workers compensation benefits, and all other laws and regulations governing matters of employee withholding, taxes and payment; and (ii) any claim of right or interest in GRANTEE employment benefits, entitlements, programs and/or funds offered employees of GRANTEE whether arising by reason of any common law, de facto, leased, or coemployee rights or other theory. It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be providing services to others unrelated to GRANTEE or to this Agreement.

17. INDEMNIFICATION
To the furthest extent allowed by law including California Civil Code section 2782, SUBRECIPIENT shall indemnify, hold harmless and defend GRANTEE and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in Contract, tort or strict liability, including, but not limited to personal injury, death at any time and property damage) incurred by GRANTEE, SUBRECIPIENT or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this Agreement. SUBRECIPIENT's obligations under the preceding sentence shall apply regardless of whether GRANTEE or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or willful misconduct, of GRANTEE or any of its officers, officials, employees, agents or volunteers.

If SUBRECIPIENT should contract or subcontract all or any portion of the work to be performed under this Agreement, SUBRECIPIENT shall require each SUBRECIPIENT and/or subcontractor to indemnify, hold harmless and defend

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 12
GRANTEE and each of its officers, officials, employees, agents, and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

18. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.

Communication and details concerning this Agreement shall be directed to the following contract representatives:

GRANTEE
City of Arvin
C/O Jeff Jones
City Manager
200 Campus Drive
P.O Box 548
Arvin, CA 93203

19. AMENDMENTS

SUBRECIPIENT
Self-Help Enterprises
C/O Susan Long, Program Director
8445 W Elowin Ct
P.O. Box 6520
Visalia, CA 93290
GRANTEE or SUBRECIPIENT may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the GRANTEE's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the GRANTEE or SUBRECIPIENT from its obligations under this Agreement.

GRANTEE may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both GRANTEE and SUBRECIPIENT.

20. ASSIGNMENT
SUBRECIPIENT shall not assign or transfer any interest in this Agreement without the prior written consent of the GRANTEE.

21. SEVERABILITY
If any term, provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of this Agreement shall not be affected thereby to the extent such remaining

22. ATTORNEY FEES
If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party will be entitled to recover from the other party its reasonable attorney's fees and legal expenses.

23. BINDING ON ALL SUCCESSORS ANDASSIGNS
Unless otherwise expressly provided in this Agreement, all the terms and provisions of this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective nominees, heirs, successors, assigns, and legal representatives.

24. COUNTERPARTS
This Agreement may be executed in counterparts, each of which when executed and delivered will be deemed an original, and all of which together will constitute one instrument. The execution of this Agreement by any party hereto will not become effective until counterparts hereof have been executed by all parties hereto.

25. CUMULATIVE REMEDIES
No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity. All powers and remedies given by this Agreement shall be cumulative and in addition to those otherwise provided by law.

26. EFFECTIVE DATE
This Agreement shall be effective upon the Parties' complete execution following City Council approval.

27. ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement of the parties with respect to the subject matter hereof. This Agreement supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended only by written instrument duly authorized and executed by both GRANTEE and SUBRECIPIENT.

28. EXHIBITS
Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement.

29. EXPENSES INCURRED UPON EVENT OF DEFAULT
SUBRECIPIENT shall reimburse GRANTEE for all reasonable expenses and costs of collection and enforcement, including reasonable attorney's fees, incurred by GRANTEE as a result of one or more Events of Default by SUBRECIPIENT under this Agreement.

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 14

30. GOVERNING LAW AND VENUE
Except to the extent preempted by applicable federal law, the laws of the State of California shall govern all aspects of this Agreement, including execution, interpretation, performance, and enforcement. Venue for filing any action to enforce or interpret this Agreement will be Kern County, California.

31. HEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

32. INTERPRETATION
This Agreement in its final form is the result of the combined efforts of the parties.

Any ambiguity will not be construed in favor or against any party, but rather by construing the terms in accordance with their generally accepted meaning.

33. NO THIRD PARTY BENEFICIARY
The rights, interests, duties and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. Notwithstanding anything stated to the contrary in this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties other than expressly identified herein. No subcontractor , mechanic, materialman, laborer, vendor, or other person hired or retained by SUBRECIPIENT shall have any rights hereunder and shall look to SUBRECIPIENT as their sole source of recovery if not paid. No third party may enter any claim or bring any such action against GRANTEE under any circumstances. Except as provided by law, or as otherwise agreed to in writing between GRANTEE and such person, each such person shall be deemed to have waived in writing all right to seek redress from GRANTEE under any circumstances whatsoever. SUBRECIPIENT shall include this paragraph in all contracts/subcontracts.

34. NO WAIVER
Neither failure nor delay on the part of the GRANTEE in exercising any right under this Agreement shall operate as a waiver of such right, nor shall any single or partial exercise of any such right preclude any further exercise thereof or the exercise of any other right. No waiver of any provision of this Agreement or consent to any departure by the SUBRECIPIENT therefrom shall be effective unless the same shall be in writing, signed on behalf of the GRANTEE by a duly authorized officer thereof, and the same shall be effective only in the specific instance for which it is given. No notice to or demand on the SUBRECIPIENT in any case shall entitle the SUBRECIPIENT to any other or further notices or demands in similar or other circumstances, or constitute a waiver of any of the GRANTEE's right to take other or further action in any circumstances without notice or demand.

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood CDBG First Amended Subrecipient Agreement Arvin 15

35. NON-RELIANCE
SUBRECIPIENT hereby acknowledges having obtained such independent legal or other advice as it has deemed necessary and declares that in no manner has it relied on GRANTEE, it agents, employees or attorneys in entering into this Agreement.

36. PRECEDENCE OFDOCUMENTS
In the event of any conflict between the body of this Agreement and any exhibit or attachment hereto, the terms and conditions of the body of this Agreement will control.

37. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
[SIGNATURE PAGE TO FOLLOW]
IN WITNESS WHEREOF, the parties have executed this Agreement at Arvin, California, the day and year first above written.

Addresses:

GRANTEE: SUBRECIPIENT:

City of Arvin Self-Help Enterprises
Attention: Jeff Jones Attention: Susan Long
City Manager Program Director
200 Campus Drive 8445 W Elowin Ct
P.O. Box 543 P.O. Box 6520
Arvin, CA 93203
Phone: (661)
FAX:

Visalia, CA 93290
Phone: (559)802-1630
FAX: (559) 651-3634
Attachments:

EXHIBIT A: SCOPE OF WORK
EXHIBIT B: PROPOSEDBUDGET
EXHIBIT C: INSURANCE REQUIRMENTS
EXHIBIT D: CONFLICT OF INTEREST
EXHIBIT E: CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY

CONTRACTS UNDER FEDERALAWARDS

GRANTEE

CITY OF ARVIN
Jeff Jones, City Manager

SUBRECIPIENT

SELF-HELP ENTERPRISES
Thomas Collishaw, CEO/President
Addresses:

GRANTEE:

City of Arvin
Attention: Jeff Jones
City Manager
200 Campus Drive
P.O. Box 543
Arvin, CA 93203
Phone: (661)854-3134
FAX: (661) 854-0817
SUBRECIPIENT:

Self-Help Enterprises
Attention: Susan Long
Program Director
8445 W Elowin Ct .

P.O. Box 6520
Visalia, CA 93290
Phone: (559) 802-1630
FAX: (559) 651-3436
Attachments :

EXHIBIT A: SCOPE OF WORK
EXHIBIT B: PROPOSED BUDGET
EXHIBIT C: INSURANCE REQUIRMENTS
EXHIBIT D: CONFLICT OF INTEREST
EXHIBIT E: CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY

CONTRACTS UNDER FEDERAL AWARDS

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 17 EXHIBIT A

SCOPE OF WORK
Matrix Code: 05C Other Public Services
National Objective: 24 CFR 570.207(b)(4)
CDBG Eligibility: Administration Oversight of Homeless Services Project Description:

Self-Help Enterprises will offer Administrative Oversight Services for the City’s CDBG CV2&3 funding, which will be provide via a subrecipient agreement with Flood Ministries, whom will provide Homeless Navigation Center Services to the Residents (at or below 80% of county AMI) individuals or families, living in the City limits of Arvin. SHE will monitor Flood Ministries for compliance with CDBG regulations, verify all expenditures are eligible and recommend approval of payment on invoices to the City, as well as, complete draw requests, and all quarterly reports. for a period acceptable under the Notice of Program Rules, Waivers, and Alternative Requirements, Under the CARES Act for Community Development Block Grant Program Coronavirus Response Grants, Fiscal Year 2019 and 2020 Community Development Block Grants, and for Other Formula Programs Item III.B.5.(f)(i).

Records to Be Maintained
The subrecipient shall maintain records including, but not limited to:

Basic Activity Information
The SUBRECIPIENT shall maintain a project file that contains a full description of each activity assisted with CDBG and funds, including its location, the amount of CDBG funds budgeted, obligated and expended for the activity, and the eligibility and national objective under which it is eligible.

Data on the extent to which each racial and ethnic group and have applied for, participated in, or benefited from, any program or activity funded in whole or in part with CDBG funds. Such information shall be used only as a basis for further investigation as to compliance with nondiscrimination requirements. No recipient is required to attain or maintain any particular statistical measure by race, ethnicity, or gender in covered programs.

Data will be collected to document duplication of benefits at application and will be collected throughout the expenditure period and provided to the County.

Financial Management Records
The SUBRECIPIENT shall maintain financial records in accordance with the applicable requirements listed in Sec. 570.502, including source documentation.

The project file must document how the CDBG funds are expended. Such documentation must include, to the extent applicable:
• Invoices with supporting documentation
• Evidence that adequate procurement practices were in place and followed

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 18 • Schedules containing comparisons of budgeted amounts and actual expenditures,
• Progress schedules signed by appropriate parties (e.g., general contractor and/or a project architect), if applicable
• Other documentation appropriate to the nature of theactivity National Objective Compliance - Low Mod Clientele (LMC) - The SUBRECIPIENT shall insure records are maintained for each individual, including:
• The total cost of the activity, including both CDBG and non-CDBG funds. • a determination of beneficiary's household size and estimated annual income (as defined under the 24 CFR 5.609) completed and signed by the SUBRECIPIENT supported by documentation such as pay stubs and other accepted forms of income verification, as required.

SUBRECIPIENT shall ensure the CDBG grant and program income funds provided by GRANTEE are clearly identified as a subaward and include the following information:
• SUBRECIPIENT NAME: Self-Help Enterprises
• Subrecipient ID (DUNS): 056179906
• State Award Identification Number:
• State Award Date:
• Period of Performance:
• Funds Obligated by this Agreement: CDBG CV-2 and CV-3 Grant and Program Income • Total Funds Obligated to SUBRECIPIENT: $12,000
• Total Amount of the Award: $12,000
• Award project description: See Exhibit A - Scope of Work • Name of awarding agency: CA Dept. of Housing and Community Development • Name of pass-through entity: City of Arvin, California • Award Official Contact Information: See Section 18 - Notices • CFDA Number:
• CFDA Name: Community Development Block Grant
• Identification of R&D: No
• Indirect cost rate for the Federal award: 21.97%

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 19 EXHIBIT B

PROPOSED BUDGET
# Line Item Approved
Budget
1 Salaries$6,750
2 Fringe Benefits
$2,228
3 Supplies & Equipment
$100
4 Space, Utilitie
s, & Telephone
$550
5 Insurance
$200
6 Mileage / Transportation$200
7 Other: Indirect Cost Rate (approved 21.97%)
$1,972
TOTAL
$12,000

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 20 EXHIBIT C

INSURANCE REQUIREMENTS
Agreement between City of Arvin (“CITY”)
and Self-Help Enterprises ("SUBRECIPIENT")

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, providing liability coverage arising out of your business operations. The Commercial General Liability policy shall be written on an occurrence form and shall provide coverage for "bodily injury, " "property damage" and "personal and advertising injury" with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability not less than those set forth under "Minimum Limits of Insurance."

2. The most current version of ISO *Commercial Auto Coverage Form CA 00 01, providing liability coverage arising out of the ownership, maintenance or use of automobiles in the course of your business operations. The Automobile Policy shall be written on an occurrence form and shall provide coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto). If personal automobile coverage is used, the CITY, its officers, officials, employees, agents, and volunteers are to be listed as additional insureds.

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Professional Liability (Errors andOmissions) that includes Cyber Liability (Privacy and Data breach) insurance appropriate to SUBRECIPIENT profession.

MINIMUM LIMITS OF INSURANCE
SUBRECIPIENT, or any party the SUBRECIPIENT subcontracts with, shall maintain limits of liability of not less than those set forth below. However, insurance limits available to CITY, its officers, officials, employees, agents, and volunteers as additional insureds, shall be the greater of the minimum limits specified herein or the full limit of any insurance proceeds available to the named insured:

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 21 1. COMMERCIAL GENERAL LIABILITY:
(i) $1,000,000 per occurrence for bodily injury and property damage;
(ii) $1,000,000 per occurrence for personal and advertising injury;
(iii) $2,000,000 aggregate for products and completed
operations; and,
(iv) $2,000,000 general aggregate applying separately to the work performed under the Agreement.

2. COMMERCIAL AUTOMOBILE LIABILITY:
$1,000,000 per accident for bodily injury and property damage.

3. WORKERS' COMPENSATION INSURANCE as required by the
State of California with statutory limits.

4. EMPLOYER'S LIABILITY:
(i) $1,000,000 each accident for bodily injury;
(ii) $1,000,000 disease each employee; and,
(iii) $1,000,000 disease policy limit.

5. PROFESSIONAL LIABILITY (Errors and Omissions) & (Privacy & Data breach coverage):
(i) $1,000,000 per claim/occurrence; and,
(ii) $2,000,000 policy aggregate.

UMBRELLA OR EXCESS INSURANCE
In the event SUBRECIPIENT purchases an Umbrella or Excess insurance policy(ies) to meet the "Minimum Limits of Insurance," this insurance policy(ies) shall "follow form" and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the CITY, its officers, officials, employees, agents, and volunteers.

DEDUCTIBLES AND SELF-INSURED RETENTIONS
SUBRECIPIENT shall be responsible for payment of any deductibles contained in any insurance policy(ies) required herein and SUBRECIPIENT shall also be responsible for payment of any self-insured retentions. Any deductibles or selfinsured retentions must be declared to on the Certificate of Insurance, and approved by, the CITY's Risk Manager or designee. At the option of the CITY's Risk Manager or designee, either:
(i) The insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects CITY, its officers, officials, employees, agents, and volunteers; or
(ii) SUBRECIPIENT shall provide a financial guarantee,
satisfactory to CITY's Risk Manager or designee,
guaranteeing payment of losses and related investigations,

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 22 claim administration and defense expenses. At no time shall CITY be responsible for the payment of any deductibles or self-insured retentions.

OTHER INSURANCE PROVISIONS/ENDORSEMENTS
The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:

1. CITY, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds. SUBRECIPIENT shall establish additional insured status for the City and for all ongoing and completed operations by use of ISO Form CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01 or by an executed manuscript insurance company endorsement providing additional insured status as broad as that contained in ISO Form CG 20 10 11

85. 2. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, agents, and volunteers. Any available insurance proceeds in excess of the specified minimum limits and coverage shall be available to the Additional Insured.

3. For any claims relating to this Agreement, SUBRECIPIENT's insurance coverage shall be primary insurance with respect to the CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of SUBRECIPIENT's insurance and shall not contribute with it.

SUBRECIPIENT shall establish primary and non-contributory status by using ISO Form CG 20 01 04 13 or by an executed manuscript insurance company endorsement that provides primary and noncontributory status as broad as that contained in ISO Form CG 20 010413.

The Workers' Compensation insurance policy is to contain, or be endorsed to contain, the following provision: SUBRECIPIENT and its insurer shall waive any right of subrogation against CITY, its officers, officials, employees, agents, and volunteers.

If the Professional Liability (Errors and Omissions) with Cyber Liability insurance policy is written on a claims-made form:

1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by
SUBRECIPIENT.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement work or termination of the Agreement, whichever occurs

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 23 first, or, in the alternative, the policy shall be endorsed to provide not less than a five (5) year discovery period.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by
SUBRECIPIENT, SUBRECIPIENT must purchase "extended
reporting" coverage for a minimum of five (5) years completion of the Agreement work or termination of the Agreement, whichever occurs first.

4. A copy of the claims reporting requirements must be submitted to CITY for review.

5. These requirements shall survive expiration or termination of the Agreement.

All policies of insurance required herein shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after thirty (30) calendar days written notice by certified mail, return receipt requested, has been given to CITY. SUBRECIPIENT is also responsible for providing written notice to the CITY under the same terms and conditions. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non- renewal, or reduction in coverage or in limits, SUBRECIPIENT shall furnish CITY with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for CITY, SUBRECIPIENT shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than fifteen (15) calendar days prior to the expiration date of the expiring policy.

Should any of the required policies provide that the defense costs are paid within the Limits of Liability, thereby reducing the available limits by any defense costs, then the requirement for the Limits of Liability of these polices will be twice the above stated limits.

The fact that insurance is obtained by SUBRECIPIENT shall not be deemed to release or diminish the liability of SUBRECIPIENT, including, without limitation, liability under the indemnity provisions of this Agreement. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of SUBRECIPIENT, its principals, officers , agents, employees, persons under the supervision of SUBRECIPIENT, vendors, suppliers, invitees, consultant, sub-consultant, subcontractors, or anyone employed directly or indirectly by any of them.

SUBCONTRACTORS - If SUBRECIPIENT subcontracts any or all of the services to be performed under this Agreement , SUBRECIPIENT shall require, at the discretion of the CITY Risk Manager or designee, subcontractor(s) to enter intoa separate Side Agreement with the City to provide required indemnification and insurance protection. Any required Side Agreement(s) and associated insurance

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 24 documents for the subcontractor must be reviewed and preapproved by CITY Risk Manager or designee. If no Side Agreement is required, SUBRECIPIENT will be solely responsible for ensuring that it's subcontractors maintain insurance coverage at levels no less than those required by applicable law and is customary in the relevant industry.

VERIFICATION OF COVERAGE
SUBRECIPIENT shall furnish CITY with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the CITY'S Risk Manager or his/her designee prior to CITY'S execution of the Agreement and before work commences. All non-ISO endorsements amending policy coverage shall be executed by a licensed and authorized agent or broker. Upon request of CITY, SUBRECIPIENT shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 25 EXHIBIT D

CONFLICT OF INTEREST
YES* NO
1 Are you currently in litigation with the City of Arvin or any of its agents? □ X
2 Do you represent any firm, organization or person who is in litigation with the City of Arvin? □ X
3 Do you currently represent or perform work for any clients who do business with the City of Arvin? □ X
4 Are you or any of your principals, managers or professionals, owners or investors in a business which does business with the City of Arvin, or in a business which is in litigation with the City of Arvin? □ X 5 Are you or any of your principals, managers or professionals, related by blood or marriage to any City of Arvin employee who has any significant role in the subject matter of this service? □ X 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project? □
X
* If the answer to any question is yes, please explain in full below.

Explanation:
--
: -- -- · :- -
Date
Thomas Collinshaw
Self-Help Enterprises
8445 W Elowin Ct
Visalia, CA 93290
Additional page(s) attached.

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 26 EXHIBIT E

CONTRACT PROVISIONS FOR NON-FEDERALENTITY CONTRACTS

UNDER FEDERAL AWARDS
In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement.
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department ofLabor."
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction").

In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination.

The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood 27 inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).

Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements, " and any implementing regulations issued by the awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended- Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the nonFederal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).

Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
(H) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201).
(I) Debarment and Suspension (Executive Orders 12549 and 12689)- A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide Excluded Parties List System in the System for Award Management (SAM), in accordance with the 0MB guidelines at 2 CFR 180 that

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood implement Executive Orders 12549 (3 CFR Part 1986 Comp., p.189) and 12689 (3 CFR Part 1989 Comp., p. 235), "Debarment and Suspension." The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (J) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)-Contractors that apply or bid for an award of $100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (K) See §200.322 Procurement of recovered materials.

4.E.4
Attachment: ARV & SHE CV2&3 Subrecipient Agreement - FIRST AMENDED (Retroactive Approval Subrecipeint Agreement with Flood AGREEMENT NO. ________

FIRST ADDENDUM TO AGREEMENT

BY AND BETWEEN THE CITY OF ARVIN AND SELF-HELP ENTERPRISES DATED APRIL 28, 2021
THIS ADDENDUM is made and entered into this ___ day of October 2022, by and between the CITY OF ARVIN, a municipal corporation (“City”) and SELF-HELP ENTERPRISES (“SHE”).

RECITALS
WHEREAS, the City and SHE entered into an agreement for the administering services in a manner satisfactory to the City and consistent with any standards required as a condition of City receiving CDBG funding.

WHEREAS, Exhibit “A” to the Agreement, entitled “Scope of Work” outlined the services SHE agreed to perform.

WHEREAS, the parties desire to amend the “Scope of Work” outlined in Exhibit “A” as set forth below:

AGREEMENT

1. Exhibit “A”: Funds obligated by this Agreement: “CDBG CV-1” is hereby amended to stated “CDBG-2 and 3”

2. Exhibit “A”: Total Funds Obligated to SUBRECIPIENT: “$35,000” is hereby amended to state “$12,000”

3. Exhibit “A”: Total Amount of the Award: “$35,000” is hereby amended to state “$12,000”

4. Exhibit “B”:
a. Salaries – “$18,500” is hereby amended to state “$6,750”; b. Fringe Benefits – “$6,105” is hereby amended to state “$2,228”; c. Supplies and Equipment – “$989” is hereby amended to state “$100”; d. Space & Utilities – “$1,800” is hereby amended to include “Telephone” and state “$550”;
e. Telephone – “$500” is hereby deleted;
f. Insurance – “$1,500” is hereby amended to state “$200”; g. Other: Indirect Cost Rate (Approved 21.97%) – “$5,406” is hereby amended to state “$1,972”; and
h. TOTAL - $35,000 is hereby amended to state “$12,000”

5. The Amended Exhibits “A” and “B” are attached hereto and incorporated herein;

6. Except as otherwise provided herein all terms and conditions of the Agreement shall remain in full force and effect.
[Signature Page Follows]
IN WITNESS WHEREOF, the parties hereto have executed this Addendum on the day first written above:

CITY OF ARVIN SELF HELP ENTERPRISES
By: By:

Jeff Jones, Name:

City Manager Title:

CITY OF ARVIN
Agenda Report
Meeting Date: October 25, 2022
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO APPROVE THE ST. THOMAS CHURCH SPECIAL EVENT PERMIT

APPLICATION FOR THEIR ANNUAL OUR LADY OF GUADALUPE
PROCESSION 2022 AND WAIVE CITY COSTS ASSOCIATED WITH THIS EVENT
RECOMMENDATION:

Staff recommends approval of the St. Thomas Church’s Special Event Permit Application due to Caltrans’ requirement for authorization from the City to approve an encroachment permit, which is necessary for the parade route on State Highway 223. Staff also recommends the City Council consider waiving costs associated with this event.

BACKGROUND:

Our Lady of Guadalupe Procession is scheduled for December 11, 2022. Set up will begin at 9:30 am. The procession will begin at 11:00am and conclude at 12:30pm. The procession will begin at the intersection of Campus Drive and Fourth St. The procession will travel south onto Bear Mountain Boulevard then head east and terminate at Saint Thomas Catholic Church, 350 E.

Bear Mountain Boulevard.

The Arvin Police Department will provide traffic control and will maintain safety for participants and spectators. Eastbound traffic on Bear Mountain Boulevard will be diverted south on Comanche from Bear Mountain Boulevard.

In the past, the City has provided an in-kind contribution of city staff time to support this event.

After reviewing the current budget, staff has determined there are sufficient funds to cover the cost of this year’s event.

ENVIRONMENTAL REVIEW:

Staff has conducted an assessment of this event as required by the California Environmental Quality Act (CEQA) and determined that it is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable.

FINANCIAL IMPACT:

Estimated total cost for City staff time is $1,100.

4.F.1
Attachment: Staff Report St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 11, 2022_102522 (Special Event Permit Reso St. Thomas Our Lady of Guadalupe Procession 2022

Page 1 of 2 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO

APPROVE THE SAINT THOMAS CHURCH SPECIAL EVENT PERMIT

APPLICATION FOR THEIR ANNUAL OUR LADY OF GUADALUPE
PROCESSION 2022 AND WAIVE CITY COSTS ASSOCIATED WITH

THIS EVENT
WHEREAS, the Saint Thomas Church has submitted a Special Event Permit Application for their Annual Our Lady of Guadalupe Procession; and
WHEREAS, the procession is scheduled for December 22, 2022 and will begin at 11:00 a.m.; and
WHEREAS, set up will begin at 9:30 am, the procession will begin at 11:00 a.m. and conclude at 12:30 pm; and
WHEREAS, the procession will begin at the intersection of Campus Drive and Fourth Street. The procession will travel south onto Bear Mountain Boulevard then head east and terminate at Saint Thomas Catholic Church, 350 E. Bear Mountain Boulevard; and WHEREAS, Caltrans requires authorization from the City of Arvin in order to approve an encroachment permit for the procession event on State Highway 223 (Bear Mountain Boulevard); and
WHEREAS, in past years, the City has provided an in-kind contribution of city staff time to support this event; and
WHEREAS, this has become an important community and cultural event bringing citizens and families together while enhancing local businesses before, during and after the parade; and after a review of the current budget, there are sufficient funds to cover the cost of this year’s event; and
WHEREAS, the City Council determines that the project is categorically exempt under CEQA Guidelines section 15301(Existing Facilities) and 15323 (Normal Operations of Facilities for Public Gatherings) as there is a past history of using the existing road and sidewalk facilities for public gatherings such as parades, and the event will not involve expansion of use of these facilities beyond that currently existing. Further, none of the exceptions to the Categorical Exemptions under CEQA Guidelines section 15300.2 are applicable. //////

//////

4.F.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 11, 2022_102522 (Special Event Permit Application - St.

Reso St. Thomas Our Lady of Guadalupe Procession 2022

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Arvin does hereby:

Section 1. Approve the St. Thomas Church Special Event Permit Application, and further waives City costs associated with this event.

Section 2. Approve the encroachment permit for the procession event on State Highway 223.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 25 th day of October 2022 by
the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.F.2
Attachment: Reso St Thomas Church_Annual Our Lady of Guadalupe Procession Dec 11, 2022_102522 (Special Event Permit Application - St.

4.F.3
Attachment: Special Event Permit App St Thomas Church Annual Our Lady of Guadalupe Procession Dec 11, 2022_102522 (Special Event

4.F.3
Attachment: Special Event Permit App St Thomas Church Annual Our Lady of Guadalupe Procession Dec

4.F.3
Attachment: Special Event Permit App St Thomas Church Annual Our Lady of Guadalupe Procession Dec 11, 2022_102522 (Special Event

4.F.3
Attachment: Special Event Permit App St Thomas Church Annual Our Lady of Guadalupe Procession Dec Staff Report – Purchase of 9 Police Vehicles

Page 1 of 3 ends

CITY OF ARVIN
Staff Report
Meeting Date: October 25, 2022
TO: Arvin City Council
FROM: Alex Ghazalpour, Acting Police Chief
Jeff Jones, City Manager
SUBJECT: Consideration and Approval of a Resolution dispensing with the public bidding requirement pursuant to Section 3.08.070 (B) (6) of the Arvin Municipal Code and authorizing retroactive approval of an Agreement with Enterprise Fleet Management Inc. in the amount not to exceed $808,000 for the purchase of nine police vehicles.

BACKGROUND:

The Arvin Police Department utilizes marked black and white vehicles to perform patrol operations throughout the City of Arvin. After a thorough analysis of the fleet, staff recognized a need to replace nine (9) patrol vehicles to maintain reliability and safety of the fleet. These patrol vehicles will replace the nine (9) vehicles that are being removed from the fleet due to high miles, engine problems, and outdated vehicle safety features.

The Police Department assesses the fleet of patrol vehicles regularly to determine the need for adding additional vehicles and/or replacement of worn vehicles and associated equipment. As part of the preparation of the new fiscal year operating budget, staff conducted an evaluation of the fleet. This evaluation consisted of an examination of vehicle age, mileage, usage, maintenance costs, uniformity of equipment, and condition of interior/exterior. The vehicles were also analyzed for safety history and operating performance before a final determination was made to either maintain the vehicles and make necessary repairs and replace worn or nonuniform equipment or replace the vehicles. After a careful review, nine patrol vehicles were identified for replacement.

As a brief history, Ford Motor Company discontinued production of the Crown Victoria in 2011.

Given this change, police departments throughout state and the nation needed to make significant changes to their fleets. The PD began researching and evaluating different makes and models of vehicles. The models evaluated included the Dodge Charger Pursuit, the Chevrolet Caprice PPV, and the new Ford Police Interceptor offerings (Utility, Eco Sedan, and Hybrid).

Staff evaluated and compared vehicle performance, road handling, gas economy, safety, cost, and ergonomics. The police department also relied heavily on thorough road test reviews of each of these vehicles conducted by the California Highway Patrol (CHP). After careful consideration, staff selected the Ford Police Interceptor utility vehicle.

A 2023 Ford Hybrid Police Interceptor Model was loaned to the city from Ford for review and evaluation. Multiple police and city staff members drove the vehicle and provided feedback and

4.G.1
Attachment: Staff Report Purchase of 9 Police Vehicles from Enterprise Fleet Mgmt Inc._102522 (Purchase of 9 Police Vehicles from Enterprise Staff Report – Purchase of 9 Police Vehicles

Page 2 of 3 ends

analysis. The feedback and analysis excelled in the expectations and drivability of the hybrid model.

These vehicles have proven to be dependable and have met and exceeded our expectations. It is staff’s goal to outfit the remainder of the patrol fleet with these vehicles with also adding two Ford Police Interceptor Pickup Vehicles. The two Ford Pick Up trucks will be assigned to the supervisors of the police department for patrol related functions.

The upfitting of the vehicles which includes paint, decals, radio, and lighting equipment will be done by LEHR. LEHR is a vendor that specializes in upfitting of vehicles for use within the public safety industries. Through LEHR we were able to sign an agreement through the County of Placer SCN104242, which gives us competitive and already negotiated low pricing on the equipment that is needed for the upfitting of the police vehicles.

A fuel savings analysis was completed, and it showed an average estimate of savings per vehicle of at least $2,500. With the purchase of nine (9) new vehicles this will equate to over $22,500 dollars of yearly savings per year with a Hybrid Fleet.

Unit 265 – 2010 Ford Crown Victoria – Miles – 91,264
Unit 265 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations.

Unit 268 – 2011 Ford Crown Victoria – Miles – 54,389
Unit 265 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations.

Unit 269 – 2011 Ford Crown Victoria – Miles – 73,010
Unit 269 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations.

Unit 271 – 2011 Ford Crown Victoria – Miles – 51,279
Unit 271 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations.

Unit 274 – 2006 Ford Crown Victoria – Miles – 144,379
Unit 274 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations. This vehicle has been retired and is at city yard awaiting disposition.

Unit 275 – 2006 Ford Crown Victoria – Miles – 142,228

4.G.1
Attachment: Staff Report Purchase of 9 Police Vehicles from Enterprise Fleet Mgmt Inc._102522 (Purchase of 9 Police Vehicles from Enterprise Staff Report – Purchase of 9 Police Vehicles

Page 3 of 3 ends

Unit 275 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations. This vehicle has been retired and is at city yard awaiting disposition.

Unit 276 – 2013 Ford Taurus – Miles – 77,751
Unit 276 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations. This vehicle also has a salvage title associated with it.

Unit 277 – 2009 Ford Crown Victoria – Miles – 94,172
Unit 277 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations.

Unit 279 – 2011 Ford Crown Victoria – Miles – 89,371
Unit 279 has gone through extensive maintenance upkeep and repairs. This vehicle currently is at its end of life for patrol related functions and operations.

Total amount of money spent on maintenance and upkeep of the above listed vehicles for fiscal year 2021-2022 is more than $90,000.00.

Through consultation with the city attorney, staff was advised that due to shortage of supplies and the high demand for such vehicles coupled with nationwide chip shortages that we can forgo the traditional bidding process and allow the city manager to enter into an agreement for the purchase of the vehicles with Enterprise Fleet Management Services Inc.

STAFF RECOMMENDATION:

Staff recommends approval of the Resolution dispensing with the public bidding requirement pursuant to Section 3.08.070 (B) (6) of the Arvin Municipal Code and authorizing retroactive approval of an Agreement with Enterprise Fleet Management Inc. in the amount not to exceed $808,000 for the purchase of nine police vehicles.

FINANCIAL IMPACT:

The financial impact of this $808,000 vehicle purchase is as follows:

Current appropriations for vehicles - $54,000 per year x 5 years = $270,000 San Joaquin Air Quality Control Board Grant - $20,000 per unit = $180,000 Estimated revenue from sale of vehicles to be replaced = $100.000 Partial reallocation of ARPA Wastewater funds* = $258,000 *Current balance of ARPA Wastewater = $505,224.

ATTACHMENTS:

1. Enterprise Fleet Management Inc.-Agreement

2. LEHR Vehicle Upfitting Schedule and Quotes

4.G.1
Attachment: Staff Report Purchase of 9 Police Vehicles from Enterprise Fleet Mgmt Inc._102522 (Purchase of 9 Police Vehicles from Enterprise Reso Purchase of 9 Police Vehicles.

Page 1 of 3 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

DISPENSING WITH THE PUBLIC BIDDING REQUIREMENT
PURSUANT TO SECTION 3.08.070 (B) (6) OF THE ARVIN MUNICIPAL

CODE AND AUTHORIZING RETROACTIVE APPROVAL OF AN
AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT INC. IN
THE AMOUNT NOT TO EXCEED $808,000 FOR THE PURCHASE OF
NINE POLICE VEHICLES.

WHEREAS, the City of Arvin needs to purchase police vehicles for their fleet; and WHEREAS, the vehicles currently in place need replacement, and WHEREAS, nine (9) vehicles of the police department have reached the end of their life cycle; and
WHEREAS, the police vehicles have reached the end of their life cycle and run the risk of failure; and
WHEREAS, Coronavirus Aid, Relief, and Economic Security (CARES) Act and the American Rescue Plan Act (ARPA) funding specifically awarded for Arvin transit purposes was available and used to make this purchase; and
WHEREAS, Arvin Municipal Code (“AMC”) section 3.08.70 (Bidding procedures generally) provides that the purchase of supplies, equipment, materials, and public works projects shall be by bid procedures pursuant to AMC sections 3.08.080 and 3.08.090, unless one of the listed exceptions apply; and
WHEREAS, one of the exceptions under AMC section 3.08.070 B 1. states that bidding or open market procedure may be dispensed only when: “An emergency requires that an order be placed with the nearest available source of supply”; and WHEREAS, on September 8, 2020, the City Council of the City of Arvin adopted Resolution No. 2020-61 which finds that it is in the best interest of the City to waive the competitive processes for the acquisition of purchase orders, construction contracts, and professional services agreements procured or awarded to address the impacts of COVID-19 and hereby waives said competitive processes for all such procurements, purchases and contracts; and
WHEREAS, the CARES act waives the Federal procurement processes; and /////

4.G.2
Attachment: Reso Purchase of 9 Police Vehicles from Enterprise Fleet Mgmt Inc._102522 (Purchase of 9 Police Vehicles from Enterprise Fleet Reso Purchase of 9 Police Vehicles.

Page 2 of 3 ends

NOW, THEREFORE, the City Council of the City of Arvin, does resolve as follows:

1. That the exception to the competitive bidding process set forth in AMC 3.08.070B 1 is satisfied based on the City Council’s approval on September 8, 2020 of Resolution No. 2020-61 which finds that it is in the best interest of the City to waive the competitive processes for the acquisition of purchase orders, construction contracts, and professional services agreements procured or awarded to address the impacts of COVID-19 and hereby waives said competitive processes for all such procurements, purchases and contracts.

2. That the City Council of Arvin authorizes the City Manager to retroactively enter into an agreement with Enterprise Fleet Management Inc. in an amount not to exceed $808,000.00, and such that the City will own the vehicles without any encumbrance upon the final payment. The City Manager is authorized to execute said agreements on behalf of the City of Arvin.

3. Authorizes and approves any budget amendments required.

4. This Resolution shall take effect immediately upon passage. //////
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4.G.2
Attachment: Reso Purchase of 9 Police Vehicles from Enterprise Fleet Mgmt Inc._102522 (Purchase of 9 Police Vehicles from Enterprise Fleet Reso Purchase of 9 Police Vehicles.

Page 3 of 3 ends

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 25thday of October 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

4.G.2
Attachment: Reso Purchase of 9 Police Vehicles from Enterprise Fleet Mgmt Inc._102522 (Purchase of 9 Police Vehicles from Enterprise Fleet

4.G.3
Attachment: Enterprise Paperwork-City of Arvin Police Department Vehicle Order_102522_Redacted (Purchase of 9 Police Vehicles from

4.G.4
Attachment: Enterprise Paperwork 2-City of Arvin Police Department_102522_Redacted (Purchase of 9 Police Vehicles from Enterprise Fleet

CITY OF ARVIN
Staff Report
Meeting Date: October 25, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of Arvin Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) under the California Department of Government Service Contract; Dispensing with the Public Bidding Requirement; and Authorizing the City manager to Approve the Purchase of Playground Equipment For Kovacevich Park from Dave Bang Associates, Inc.; and Authorizing Related Actions.

BACKGROUND:

The City of Arvin was awarded a grant from the California Department of State Parks for Kovacevich Park. City staff proposes to pre-purchase the playground equipment for Kovacevich Park from Dave Bang Associates, Inc. through a Department of Government Services CMAS contract. This effectively accomplishes three objectives:
1) Reduces the cost of the playground equipment by getting the best possible price through a Department of Government Service Contract.
2) Given the current state of inflation, assures that if prices of playground equipment go up during the next several months while the City is preparing an engineering and construction bid for Kovacevich Park that the City’s cost of the equipment will be locked in.
3) Assures that the theme and design of the park maintains the baseball theme and design concept submitted with the grant application.

STAFF RECOMMENDATION:

Staff is recommending the City Council approve the Resolution recognizing the competitive bidding process of the Department of Government Services CMAS contract with the State of California, dispensing with the public bidding requirement, and authorizing the City Manager to approve the purchase of Kovacevich Park playground equipment.

FINANCIAL IMPACT:

No fiscal impact; the project is fully funded by a grant from the California Department of Parks.

ATTACHMENTS:

Department of Government Services CMAS Contract (Dave Bang) Playground Equipment Estimate from Dave Bang acknowledging CMAS Proposed Concept Design of Playground Equipment for Kovacevich Park

4.H.1
Attachment: Staff Report CMAS Contract with Dave Bang (Reso Recognizing the Compettive Bidding Process of CMAS re Kovacevich Park)

Page 1 of 2 ends

Reso Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) for playground equipment for Kovacevich Park.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

RECOGNIZING THE COMPETITIVE BIDDING PROCESS OF THE

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) UNDER THE

CALIFORNIA DEPARTMENT OF GOVERNMENT SERVICES
CONTRACT; DISPENSING WITH THE PUBLIC BIDDING
REQUIREMENT; AND AUTHORIZING THE CITY MANAGER TO

APPROVE THE PURCHASE OF PLAYGROUND EQUIPMENT FOR
KOVACEVICH PARK FROM DAVE BANG ASSOCIATES, INC.; AND
AUTHORIZING RELATED ACTIONS.

WHEREAS, the City of Arvin was awarded a grant for Kovacevich Park by the California Department of State Parks under Proposition 68 on January 19, 2022; and WHEREAS, the City of Arvin desires to purchase the playground equipment under a Department of Government Services Contract (CMAS) and bid the construction and installation of the equipment under a separate and forthcoming construction contract; and WHEREAS, section 3.08.070 (B) (5) of the Arvin Municipal Code (AMC) states that Bidding or open market procedure may be dispensed with only when: Competitive bidding or proposal procedures are substantially similar to the competitive bidding or proposal procedures in this Code, have already been utilized either by a federal, state, county, city, or special district government agency or by a legitimate cooperative purchasing agency; and, that the supplies, equipment, materials or public works project provided to the city are at the same or better price, terms and conditions, as was obtained through such prior competitive bidding or proposal procedures; and
WHEREAS, the California Department of Government Services California conducted a competitive bidding process under a Department of Government Services Contract (CMAS) contract similar to the competitive bidding process required by Arvin Municipal Code Section

3.08.070, which resulted in the purchase of playground equipment at the same or better prices as offered to the City of Arvin.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARVIN as follows:

1. The recitals are true and correct and incorporated by this reference; and

2. The City Council finds bidding or the open market procedure to be dispensed with under section 3.08.070 (B) (5) of the Arvin Municipal Code; and

3. That the City Council finds that the Department of Government Service of the State of California conducted a competitive bidding process substantially similar to the competitive bidding process required by Arvin Municipal Code Section 3.08.070, which resulted in the purchase of playground equipment at the same or better prices as offered to the City of Arvin; and

4.H.2
Attachment: Resolution Recognizing the Competitive Bidding Process of the CMAS Contract (Reso Recognizing the Compettive Bidding

Page 2 of 2 ends

Reso Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) for playground equipment for Kovacevich Park.

4. The City Council authorizes the City Manager to dispense with the public bidding requirement and approve the purchase of playground equipment not to exceed $435,896.75. Said purchase order with Dave Bang Associates, Inc. shall be reviewed and approved as to legal form by the City Attorney, and the City Manager is authorized to approve said purchase order on behalf of the City of Arvin; and

5. This Resolution shall take effect immediately upon passage.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 25th day of October 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibit: Department of Government Services CMAS Contract (Dave Bang) Playground Equipment Estimate from Dave Bang acknowledging CMAS pricing Proposed Schematic of Playground Equipment
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.H.2
Attachment: Resolution Recognizing the Competitive Bidding Process of the CMAS Contract (Reso Recognizing the Compettive Bidding

4.H.3
Attachment: 4-23-03-1024 CMAS CONTRACT DAVE BANG (Reso Recognizing the Compettive Bidding Process of CMAS re Kovacevich Park)

4.H.3
Attachment: 4-23-03-1024 CMAS CONTRACT DAVE BANG (Reso Recognizing the Compettive Bidding Process of CMAS re Kovacevich Park) Estimate
CA252106
P.O. Box 1088, TUSTIN, CA 92781 1-800-669-2585 DAVEBANG.COM [email protected] LIC #795052

Page 1 ends

To: City of Arvin
Attn: Christine Viterelli
200 Campus Drive
Arvin, CA 93203
Estimate Date Salesperson
05/16/2022 Eric Molano
Kovacevich Park - New Playground Equipment
Due to current market conditions, our
estimates are valid for only 14 days and
are subject to change due to market
volatility
Estimated Shipping Date Shipped Via FOB Terms
14 - 18 Weeks Truck - CA Arvin Net 30
Quantity Description Unit Price Total Extended
**Pricing per CMAS BID #4-22-03-1024
1 Playworld # 19-1770A, Custom Playmaker Playstructure
with 5" OD powder coated galvanized steel posts with
cast aluminum caps, one piece powder coated aluminum
hinged clamps and one piece Eco-Armor coated
perforated steel decks with (35) Active Play Events to
accommodate (158) users, Ages 5-12
$204,523.00 $204,523.00
1 Playworld # ZZXX0843Z, Risk Management Sign, Ages 5-12 *FREE with qualifying purchase of list price over $10,000 $0.00 $0.00
1 Playworld # ZZXX0065 SPIN CUP $992.00 $992.00
1 Playworld # ZZXX0132 SPINTASTIC $924.00 $924.00
2 Playworld # ZZXX0260 BELT SEAT W/SILVER SHIELD CHAIN FOR 8ft TOP RAIL
$143.00 $286.00
2 Playworld # ZZXX0265 INFANT SEAT W/SILVER SHIELD FOR 8ft

TOP RAIL
$253.00 $506.00
1 Playworld # ZZXX0483 COZY COCOON - SPINNING $3,614.00 $3,614.00 1 Playworld # ZZXX0635, SWING ALONG SEAT TO 8ft TOP RAIL $1,091.00 $1,091.00 1 Playworld #ZZXX0892, ACCESSIBLE SWING SEAT- 8ft TOP RAIL $1,292.00 $1,292.00 1 Playworld # ZZXX0911 CONE SPINNER W/ FLOOR $13,944.00 $13,944.00 1 Playworld # ZZXX0931, 5in OD 2-UNIT STEEL ARCH SWING- 8ft TOP
RAIL
$2,669.00 $2,669.00
2 Playworld # ZZXX0933, 5in OD STEEL ARCH SWING 2-UNIT ADDA-BAY $1,751.00 $3,502.00
Subtotal $233,343.00
Less CMAS Discount ($35,001.45)
2 Playworld # ZZYY9948, PM Baseball Hex Roof $17,710.00 $35,420.00 2 Playworld # ZZYY9074, PM Soccer Ball Post Topper $2,790.00 $5,580.00 1 Playworld # ZZYY9003, Bat and Ball Climber $23,790.00 $23,790.00 1 Playworld # ZZYY9945, Glove Climber $17,648.00 $17,648.00 1 Playworld # ZZYY9371, 36" Bases Climber $19,257.00 $19,257.00 1 Playworld # ZZYY9070, Sport Balls Climber $18,065.00 $18,065.00

4.H.4
Attachment: Estimate from Dave Bang Assoc. - Kovacevich Park New Playground Equipment (Reso Recognizing the Compettive Bidding Estimate
CA252106
P.O. Box 1088, TUSTIN, CA 92781 1-800-669-2585 DAVEBANG.COM [email protected] LIC #795052

Page 2 ends

Quantity Description Unit Price Total Extended
1 Playworld # ZZYY9372, 72" Catchers Mask Climber $20,447.00 $20,447.00 1 Playworld # ZZYY9947, 36" Cleat Climber $16,077.00 $16,077.00 1 Playworld # ZZYY9946, 60" Soccer Ball Climber $15,995.00 $15,995.00 Subtotal $172,279.00
1 Shipping
*Due to current freight cost volatility, please contact us to confirm shipping price is valid prior to ordering.
$34,700.00 $34,700.00
THIS ESTIMATE IS SUBJECT TO THE ATTACHED TERMS AND CONDITIONS Subtotal $405,320.55

THANK YOU FOR THIS CHANCE TO ESTIMATE
Dave Bang Associate, INC. IS PLEASED TO SUBMIT THE ABOVE ESTIMATE FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER, BE ASSURED IT WILL RECEIVE OUR PROMPT ATTENTION. THIS ESTIMATE IS SUBJECT TO THE ATTACHED TERMS AND CONDITIONS, AND IS VALID FOR 14 DAYS. THEREAFTER, IT IS SUBJECT TO CHANGE WITHOUT NOTICE.

Tax (8.25%) $30,576.20
Total $435,896.75
Accepted By
Print Name: Signature: Date:

PLEASE SIGN AND RETURN ONE COPY WHEN ORDERING. THANK YOU!

Page 3 ends

Terms & Conditions

1. General Notes
*Assembly and Installation NOT included unless otherwise noted *Payment and Performance bonds are NOT included unless otherwise stated.

If required, additional charges will apply. Please call for details! *Customer responsible for quoted quantities and model numbers, please check! *Price reflects quoted quantity. Please request revision if alternate quantity is desired.

2. Payment / Ordering
*TO ORDER, please sign quote and return via email or fax to avoid any shipping delays. Fax or email copy deemed to be legal equivalent of original. If Payment with Order is required, please sign quote below and return with payment. All past due accounts subject to 1 ½% monthly finance charge. In the event legal action is required to effect collection venue shall be Orange, CA.

3. Shipping / Unloading
*Shipped by Common Carrier – Customer will need 2-4 people to unload. Liftgate NOT included. Items will be boxed and / or stretch wrapped to pallets and customer is responsible for offloading. Delivery Drivers do NOT unload **IMPORTANT: Customer is responsible for receiving and checking quantities and condition at time of delivery - Please note any shortages or damages on delivery copy.
*Notwithstanding anything to the contrary in any Contract Documents, Customer understands that estimated shipment times for materials are an estimate only.

We have no control over shipment dates. We thus make no guarantee to Owner or Customer regarding the projected shipment dates for materials and shall not be liable for any loss caused by the timing of shipments

4. Engineered Wood Fiber
*Customer to provide access for Engineered Wood Fiber delivery with tractor truck and 53’ trailer. *Customer to provide access for Engineered Wood Fiber delivery with tractor truck and 53’ trailer. *Compaction of the Engineered Wood Fiber is NOT included in the installation cost, if desired, please request an updated proposal. If Compaction of the Engineered Wood Fiber was purchased, a high capacity water source such as a hydrant must be available. If applicable, the cost of a meter and / or the cost of the water is NOT included in the proposal. If we need to acquire the meter and / or pay for the water, please request an updated proposal

5. General Notes for Purchased Installation
*Installation does NOT include ground preparation, excavation, safety surfacing, and/or safety surfacing borders, prep work, flat work, grading, rerouting of water, electric, drainage or sprinkler lines unless otherwise noted in the proposal *Demo of existing equipment or safety surfacing is NOT included unless otherwise stated in the proposal *ROCK CLAUSE: Pricing is based on normal soil conditions which would allow an auger on a tractor to dig footings. If rocks/boulders interfere with the progress of the excavation, additional fees may apply.
*ACCESS CLAUSE: Installation based on clear access to area. Crane service is NOT included. Customer to provide access for bobcat to work area, bobcat will be provided by installer. Minimum access shall be 7’ wide and 7’ high. If adequate access is not provided additional charges may apply and repairs to landscape and irrigation may be required. Customer is responsible for any repairs to landscape if proper access is not provided. *UTILITY CLAUSE: Installation to include marking of utilities by Dig Alert. Dig Alert CANNOT locate any private lines, PVC or plastic water lines. Installation does NOT include repair or relocating any underground utilities, such as drainage, irrigation, live water lines, main low voltage lines, gas, electrical, communication, or sewer etc. Customers responsibility to provide locations of any utilities prior to commencement of work. *Customer is responsible for all landscape repairs such as, but not limited to damaged trees, bushes, lawn, curbing, sidewalks and/or asphalt paving caused by materials truck and/or 2-ton bobcat needed to complete project. *Installation does NOT include ground preparation, excavation, safety surfacing, and/or safety surfacing borders unless otherwise noted *Before we proceed with the playground installation, the playground area MUST be compacted, be free of debris, and excavated accordingly. Please call for details.
*Concrete pad for surface mount items NOT included and MUST be provided by customer unless otherwise stated. *Surface mount anchoring to asphalt and paver areas is NOT included unless otherwise stated. *Private Utility Locator is NOT included unless otherwise noted. Private Utility Locator CANNOT locate any PVC or plastic water lines *Installation does NOT include saw cutting and/or core drilling unless otherwise noted *Installation does NOT include jackhammering. Please call for details. *Area MUST have normal soil conditions and be level.
*All Athletic Equipment Goals such as soccer, football, etc, install location MUST be marked out by customer prior to installation, if installation was purchased

Page 4 ends

6. Temporary Fencing
*Security guards and/or temporary fencing to prevent injuries, vandalism and/or accidental damage to install area or to the rubberized surface while it sets is NOT included unless noted on quote. If desired, the installers can put up caution tape, but Temporary Fencing is recommended. Although the fencing, if provided, is intended to provide this security, the overall security of the property is ultimately the responsibility of customer. We are not responsible for any vandalism or injuries even with the provision of the fencing.

7. ADA Access
*Play Equipment MUST be installed over an impact-absorbing surface such as ADA compliant Engineered Wood Fiber or Rubber Surfacing. If not quoted, please call for details.
*This area is NOT ADA compliant without the installation of compliant surfacing and an accessible route up to and into the playground area. Please call for details.

8. Poured-in-Place Rubber Surfacing
*Rubber Surfacing cure time is normally 48-72 hours and can vary depending on weather conditions. *Rubber Surfacing cannot be installed during extreme weather conditions and may also not be installed if rain or frost is forecast during the cure time. *48-Hour Manned Security is NOT included for rubber.

9. Shade Shelters (non DSA)
*Shade Shelter installation price EXCLUDES – unless otherwise stated in this quote - engineering, permits, permit submittal, site plans, special inspections, soil reports, impact fees, special assessment fees. Customer is responsible for any and all of these items if required by the City. *Shade Shelter manufacture time is 6-8 weeks. Permitting can add 2-4 weeks or more to lead time. PLEASE NOTE: Shade Orders are NOT released into production until permit is issued!
*Shade Shelter installation price EXCLUDES concrete pad, footings, masonry columns, electrical wiring and lights unless otherwise noted.

10. Shade Shelters (DSA)
**6-8 Week lead time is AFTER DSA approval by your architect of choice * Customer to receive shade shelter. If receiving by us is needed, please call for pricing and details! * Job to be completed in one mobilization. Additional moves will be additional pricing if we are required to remobilize due to schedule issues, stop work or a delay in work not caused by us
*Pricing does NOT include, architectural drawings, site/plot plans, DSA submittal fees, job site inspector fees, shop welding inspection fees, and/or permits *DSA in-plant Welding Inspector to be hired by the School District. Welding Inspector fee has NOT been quoted. *School District / Architect responsible for submission of plans to DSA for DSA approval *Fabrication cannot start until inspections have been coordinated, colors have been selected, and approved plans received. *Fabrication cannot start until inspections have been coordinated, colors have been selected, and approved plans received.

11. Prevailing Wages
*Prevailing Wages NOT included unless otherwise noted. (ie: Davis Bacon, TERO, ect.) If this is a Prevailing Wage project, please request alternate pricing. *If Prevailing Wages / Davis Bacon Wages were INCLUDED, all other special work fees NOT included - Additional Labor Charges may apply if alternate labor is required.
*If DIR Project Registration is required, work may not begin until we receive DIR Project ID number

12. Indemnity Provision
*Notwithstanding anything to the contrary in any Contract Documents we shall have no duty to defend or indemnify Owner, Customer, or any other party we agree to defend or indemnify in any Contract Documents for that portion of any claim arising out of the comparative fault of any party we agree to defend or indemnify in any Contract Documents.

13. Insurance
Available Insurance
Umbrella / Excess Liability:

Each Occurrence - $2,000,000.00
Aggregate - $2,000,000.00
General Liability Limits:

Deductible - $2,500.00
Each Occurrence - $1,000,000.00
Damage to Rented Premises - $100,000.00

Page 5 ends

Medical Expense - $5,000.00
Personal & Adv Injury - $1,000,000.00
General Aggregate (per project) - $2,000,000.00
Products Comp/OP Agg - $2,000,000.00
Excludes Contractual Liability
Available Endorsements:

Additional Insured Ongoing Operations CG2010
Additional Insured Completed Operations CG 2037
Primary Noncontributory IFG-G-0094
Waiver of Subrogation CG 2404
Per Project Aggregate IFG-G-0065
Per Location Aggregate IFG-G-0064
Auto Liability Limits:
(Any Auto, Hired Autos, Non-Owned Autos)
Combined Single Limit $1,000,000.00
Available Endorsements:

Auto Blanket Additional Insured/Waiver of Subrogation CAT353 Workers Compensation and Employers Liability:

Each Accident - $1,000,000.00
Disease (Ea Employee) - $1,000,000.00
Disease (Policy Limit) - $1,000,000.00
Waiver of Subrogation Endorsement available upon request CA WC040306
Initial:

4.H.4
Attachment: Estimate from Dave Bang Assoc. - Kovacevich Park New Playground Equipment (Reso Recognizing the Compettive Bidding POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE
Note: All custom designs and artwork are conceptual
and could change upon final design and order. An additional turn-around time should be expected when order is placed. Any panel graphics shown can be designed specifically to meet the customers needs.
19-1770A
Kovacevich Park Sales Representative Equipment Manufacturer

4.H.4
Attachment: Estimate from Dave Bang Assoc. - Kovacevich Park New Playground Equipment (Reso Recognizing the Compettive Bidding 5" ARCH SWING
PART #ZZXX0833 ADD-A-BAY ARCH SWING
PART #ZZXX0834 BELT SEATS (x2) PART #ZZXX0260
INFANT SEATS (x2) PART #ZZXX0265 ACCESSIBLE SEAT PART #ZZXX0224 SWING ALONG PART #ZZXX0635

SPIN CUP
PART #ZZXX0483

CONE SPINNER WITH FLOOR
PART #ZZXX0911

SPIN CUP
PART #ZZXX0065
12" RISE WHEELCHAIR
RAMP
36"
24"
36"
48"
24"
24"
24"
48"
60"
72"
72" 48" STACKED

BASE CLIMBER

SPINTASTIC
PART#ZZXX0132

DOUBLE SIDED

CUSTOM GRAPHICS
PANEL

NUVO INSERT PANEL W/NUVO

COUNTING
INSERT

ACCESS GATE

DIGNITY SLIDE W/ BALCONY
12" RISE WHEELCHAIR
RAMP

NUVO INSERT PANEL W/NUVO SHIFTING

SANDS PANEL

ACCESS GATE

INFINET PORTAL
360° SPIRAL NUVO SLIDE

SLITHER
SLIDE

PIPEWALL

DOUBLE SIDED

CUSTOM GRAPHICS
PANEL CRE8PLAY

SPORTS BALLS CLIMBER
CRE8PLAY CATCHERS MASK CLIMBER
CRE8PLAY GLOVE CLIMBER
CRE8PLAY

BAT & BALL CLIMBER

INFINET RAIN ACTIVITY

INFINET RACCOON ACTIVITY

INFINET NEST ACTIVITY

INFINET MEDIUM NET

INFINET TRANSFER NET
48"
12" RISE WHEELCHAIR

RAMP NUVO INSERT PANEL W/BALL MAZE
INSERT
CRE8PLAY CLEATS CLIMBER
CRE8PLAY
SOCCER

CLIMBER
24"
12"
9'-9"
12'-3"
12'-5"
9'-3"
6'-2"
16'
22'-11"
6'-1" 9'-3"
10'-5"
10'-4"
6'-1"
6'-2"
6'-3"
6'-2"
8'-1"
6'-8"
6'-6"
14'-8"
13'-11"
DRUMS
PANEL
24" STAIR
116'-7"
84'-8"
6'
6'-1" B
Paper Size
USER CAPACITY: AGE GROUP:

AREA: PERIMETER:

EQUIPMENT SIZE:

USE ZONE:

DATE:

PROJECT NO: SCALE:

FALL HEIGHT:
*PLAYGROUND SUPERVISION REQUIRED
DRAWN BY:

ASTM F1487-
CPSC #325 KOVACEVICH PARK ARVIN, CALIFORNIA
19-1770A 3/32"=1'-0"
B. HARVEY
24-JUNE-2019
64'-3" x 57'-1" x 16'-3"
116'-7" x 84'-8"
5842 SqFt. 344 Ft.
8 Ft.
200+ 5-12
17 DAVE BANG ASSOCIATES, INC.
1885 North Main Street
Orange, CA 92865
Total Elevated Play Activities:

Total Ground-Level Play Activities:

Accessible
Elevated
Activities
Accessible
Ground-Level
Activities
Accessible
Ground-Level
Play Types
Required
Provided ADA SCHEDULE
18 9
16 14 69 36

4.H.4
Attachment: Estimate from Dave Bang Assoc. - Kovacevich Park New Playground Equipment (Reso Recognizing the Compettive Bidding

CITY OF ARVIN
Staff Report
Meeting Date: October 25, 2022
TO: Arvin City Council
FROM: Dennis Clark, Finance Supervisor
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution of the City Council of the City of Arvin Approving the Second Amendment to Contract Services Agreement by and between the City of Arvin, a municipal corporation and Diamond Technologies, Inc., for computer system and information technology installation, repair, and maintenance.

BACKGROUND:

The City of Arvin and Diamond Technologies, Inc., entered into a contract for Computer System and Information Technology Installation, Repair, and Maintenance on July 29, 2015. The term of the contract was for three years, with two additional options of one year each. This contract termed out effective July 29, 2020. The City and Diamond Technologies, Inc. extended this contract retroactively from June 30, 2020 to December 1, 2021. The City and Diamond Technologies, Inc. desire to extend this contract retroactively from December 1, 2021 to December 1, 2023.As a result of increased costs due to the need for off-site "cloud" based storage and increased security prevention measures provided by Diamond Technologies, Inc. the contract amount is $180,000 per year.

The city’s monthly fees include maintenance and use of 75 email accounts and approximately 60 Microsoft Office Business 365 licenses. There are 11 servers and 3 locations of networks and firewalls which require ongoing regular maintenance and monitoring as well. In addition, Diamond IT ensures that all of the Police Department computers and data are maintained to the highest level of security that the Department of Justice requires.

It is anticipated that a new 'RFP' (Request for Proposal) for this service (Computer System Information Technology Installation, Repair, and Maintenance) will go out to interested parties during the second quarter of 2023.

FINANCIAL IMPACT:

This is a budgeted expense in the administrative and police department budgets. Additionally some grant funds may be available to offset some of the security costs, especially for police department operations.

4.I.1
Attachment: Staff Report Amendment 2 to Diamond IT Contract (Amendment 2 to Diamond IT Contract)

Page 1 of 2 ends

Reso Approving 2
nd Amend to CSA with Diamond Technologies, Inc. for computer system and I.T. installation, repair, & maintenance.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING THE SECOND AMENDMENT TO CONTRACT SERVICES

AGREEMENT BY AND BETWEEN THE CITY OF ARVIN, A MUNICIPAL CORPORATION AND DIAMOND TECHNOLOGIES, INC., FOR

COMPUTER SYSTEM AND INFORMATION TECHNOLOGY

INSTALLATION, REPAIR, AND MAINTENANCE
WHEREAS, the City of Arvin (“City”) and Diamond Technologies, Inc., (“Consultant” or “Contractor”) entered into that certain Contract Services Agreement (Agreement No. 2015-18) dated on or about July 29, 2015 (“Agreement”) whereby Consultant agreed to provide Computer System and Information Technology Installation, Repair, and Maintenance; and WHEREAS, the term of the Agreement was until June 30, 2018, with the City given the option to extend the Agreement by two additional one year periods; and WHEREAS, the City exercised both of these options to extend, extending the Term until June 30, 2020; and
WHEREAS, the First Amendment was retroactive to June 30, 2020, extending the term to December 1, 2021: and
WHEREAS, City and Consultant now desire to amend the Agreement, in order to extend the term of the agreement, in addition to other changes described below; and WHEREAS, it is the intent of both parties that this Second Amendment is to be retroactive to December 1, 2021.

NOW, THEREFORE, BE IT RESOLVED THAT: by the City Council of the City of Arvin as follows:

Section 1: The foregoing recitals are true and correct.

Section 2: The City Council of the City of Arvin approves the “Second Amendment To Professional Services Agreement” attached herein, and authorizes the Mayor to execute the same on behalf of the City of Arvin subject to approval as to legal form by the City Attorney.

Section 3: The City Council finds that this approval is in the best interests of the City of Arvin.

Section 4: This resolution shall be effective upon adoption. /////
/////
/////
/////

4.I.2
Attachment: Resolution - Amendment 2 to Diamond IT Contract (Amendment 2 to Diamond IT Contract)

Page 2 of 2 ends

Reso Approving 2
nd Amend to CSA with Diamond Technologies, Inc. for computer system and I.T. installation, repair, & maintenance.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 25th day of October 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

4.I.2
Attachment: Resolution - Amendment 2 to Diamond IT Contract (Amendment 2 to Diamond IT Contract)

Page 1 of 6 ends

01159.0007/674436.2
AGREEMENT NO.

SECOND AMENDMENT TO CONTRACT SERVICES AGREEMENT BY AND

BETWEEN THE CITY OF ARVIN, A MUNICIPAL CORPORATION AND DIAMOND TECHNOLOGIES, INC., FOR COMPUTER SYSTEM AND INFORMATION

TECHNOLOGY INSTALLATION, REPAIR, AND MAINTENANCE
This Second Amendment to Contract Services Agreement by and between the City of Arvin, a Municipal Corporation and Diamond Technologies, Inc., for Computer System and Information Technology Installation, Repair, and Maintenance (“Second Amendment”) is effective as of the 1st day of December, 2021.

R E C I T A L S
WHEREAS, the City of Arvin (“City”) and Diamond Technologies, Inc., (“Consultant” or “Contractor”) entered into that certain Contract Services Agreement (Agreement No. 2015-18) dated on or about July 29, 2015 (“Agreement”) whereby Consultant agreed to provide Computer System and Information Technology Installation, Repair, and Maintenance; and WHEREAS, the term of the Agreement was until June 30, 2018, with the City given the option to extend the Agreement by two additional one year periods; and WHEREAS, the City exercised both these options to extend, extending the Term until June 30, 2020; and
WHEREAS, the First Amendment was retroactive to June 30, 2020, extending the term to December 1, 2021: and
WHEREAS, City and Consultant now desire to amend the Agreement, in order to extend the term of the agreement, in addition to other changes described below; and WHEREAS, it is the intent of both parties that this Second Amendment is to be retroactive to December 1, 2021.

A G R E E M E N T
In consideration of the foregoing Recitals and for good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the City and Consultant agree as follows:

Section 1. Section 2.1, entitled “Contract Sum,” is amended as follows, with strikethrough text indicating deleted text and underline text indicating added text:
“2.1 Contract Sum.

For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the annual maximum contract amount of Sixty Thousand Dollars ($60,000)

4.I.3
Attachment: Second Amend. to Contract Services Agreement for Diamond IT (Amendment 2 to Diamond IT Contract)

Page 2 of 6 ends

01159.0007/674436.2
(“Contract Sum”). Notwithstanding, for the period from June 30, 2020 until December 1, 2021 2023, the maximum contract amount will be One Hundred Eighty Thousand Dollars ($180,000). until such time as the agreement is amended to increase the maximum contract amount for the particular year.

Section 2. Section 3.4, entitled “Term,” is amended as follows, with strikethrough text indicating deleted text and underline text indicating added text:
“3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect from the date it is entered into, as set forth above, until December 1, 2021 2023 June 30, 2018. In its sole discretion the City may authorize up to two 1-year extensions of the term of this agreement by providing Contactor with written notice of the extension prior to the expiration of the then current term.”
Section 3. Section 6.5, entitled “Confidentiality and Release of Information,” is hereby amended as follows, with strikethrough text indicating deleted text and underline text indicating added text:
“6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by the Parties Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to the Consultant party receiving the information (“Receiving Party”). Consultant The Receiving Party shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the other Party Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.
(c) If Consultant provides any information or work product in violation of this Agreement, then the City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify the City should Consultant be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. The City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar

4.I.3
Attachment: Second Amend. to Contract Services Agreement for Diamond IT (Amendment 2 to Diamond IT Contract)

Page 3 of 6 ends

01159.0007/674436.2
proceeding. Consultant agrees to cooperate fully with the City and to provide the City with the opportunity to review any response to discovery requests provided by Consultant.”
Section 4. Section 6.5, entitled “Non-Solicitation,” is hereby added to the Agreement as follows:
“6.5 Non-Solicitation.
“City acknowledges that Consultant has invested significant time, effort, and money to recruit and develop the skilled technicians and consultants assigned to the Services for City and that this is a costly and time-consuming endeavor. If, at any time during or within two (2) years following the expiration of the Term, City directly or indirectly employs any employee of Consultant, City shall pay Consultant the sum of fifty thousand dollars ($50,000) per employee, which sum reflects the reasonable value of Consultant’s investment in said employee(s).” Section 5. Section 7.3, entitled “Legal Action,” is hereby amended as follows, with strikethrough text indicating deleted text and underline text indicating added text:
“7.3 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Prior to taking any legal action, each party should attempt to engage in alternative dispute resolution options, such as mediation. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

Notwithstanding any contrary provision herein, Consultant must file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any legal action under this Agreement.” ///

4.I.3
Attachment: Second Amend. to Contract Services Agreement for Diamond IT (Amendment 2 to Diamond IT Contract)

Page 4 of 6 ends

01159.0007/674436.2
Section 6. That portion of Exhibit “C-1” entitled “Block Retainer Service and Support” is hereby replaced with the following:

Section 7. Full Force and Effect. Except as expressly provided in this Second Amendment, all other terms and conditions of the Agreement, as amended by the First Amendment, shall remain in full force and effect.
[SIGNATURES ON NEXT PAGE]

4.I.3
Attachment: Second Amend. to Contract Services Agreement for Diamond IT (Amendment 2 to Diamond IT Contract)

Page 5 of 6 ends

01159.0007/674436.2
IN WITNESS WHEREOF, the parties hereto executed this Second Amendment to be effective as of the Effective Date first written above.

CITY OF ARVIN
a municipal corporation
OLIVIA TRUJILLO., Mayor
ATTEST:

CECILIA VELA, City Clerk
CONSULTANT:

DIAMOND TECHNOLOGIES, INC.,
Name:

Title:

Name:

APPROVED AS TO FORM:

HODGES LAW GROUP
________________________________
NATHAN HODGES, City Attorney
Title:

Address: ______________________
_______________________
Note: Consultant’s signatures shall be notarized, and
appropriate attestations shall be included as may be
required by the bylaws, articles of incorporation, or
other rules or regulations applicable to developer’s
business entity.

Attachments:

Exhibit A: Contract Services Agreement (Agreement No. 2015-18 2020-34).

4.I.3
Attachment: Second Amend. to Contract Services Agreement for Diamond IT (Amendment 2 to Diamond IT Contract)

Page 6 of 6 ends

01159.0007/674436.2
Exhibit A: Contract Services Agreement (Agreement No. 2015-18 2020-34) (Approximately 17 25 total pages)

4.I.3
Attachment: Second Amend. to Contract Services Agreement for Diamond IT (Amendment 2 to Diamond IT Contract)

4.I.4
Attachment: 2020-34 Diamond IT First Amendment to Contract Services Agmt_120820 (Amendment 2 to Diamond IT Contract)

CITY OF ARVIN
Staff Report
Meeting Date: October 25, 2022
TO: Arvin City Council
FROM : Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of Arvin Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) under the California Department of Government Service Contract; Dispensing with the Public Bidding Requirement; and Authorizing the City manager to Approve the Purchase of Playground Equipment For DiGiorgio Park from Dave Bang Associates, Inc.; and Authorizing Related Actions.

BACKGROUND:

The City of Arvin was awarded a grant from the California Department of State Parks for DiGiorgio Park. City staff proposes to pre-purchase the playground equipment and installation of the equipment for DiGiorgio Park from Dave Bang Associates, Inc. through a Department of Government Services CMAS contract. This effectively accomplishes three objectives:
1) Reduces the cost of the playground equipment by getting the best possible price through a Department of Government Service Contract.
2) Given the current state of inflation, ensures that if prices of playground equipment and installation go up during the next several months, the City’s equipment cost will be locked in.
3) Assures that the theme and design of the park maintain the theme and design concept submitted with the grant application.

STAFF RECOMMENDATION:

FINANCIAL IMPACT:

No fiscal impact; the project is fully funded by a grant from the California Department of Parks.

ATTACHMENTS:

Department of Government Services CMAS Contract (Dave Bang) Playground Equipment Estimate from Dave Bang acknowledging CMAS

4.J.1
Attachment: Staff Report CMAS Contract with Dave Bang DiGiorgio 10.25.22 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase

Page 1 of 2 ends

Reso Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) – DiGiorgio Park playground equipment.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

RECOGNIZING THE COMPETITIVE BIDDING PROCESS OF THE

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) UNDER THE

CALIFORNIA DEPARTMENT OF GOVERNMENT SERVICES
CONTRACT; DISPENSING WITH THE PUBLIC BIDDING
REQUIREMENT; AND AUTHORIZING THE CITY MANAGER TO

APPROVE THE PURCHASE OF PLAYGROUND EQUIPMENT FOR
DIGIORGIO PARK FROM DAVE BANG ASSOCIATES, INC.; AND
AUTHORIZING RELATED ACTIONS.

WHEREAS, the City of Arvin was awarded a grant for DiGiorgio Park by the California Department of State Parks under Proposition 68 Per Capita Program on March 30, 2022; and WHEREAS, the City of Arvin desires to purchase the playground equipment and installation under a Department of Government Services Contract (CMAS) and bid the construction and installation of the equipment under a separate and forthcoming construction contract; and
WHEREAS, section 3.08.070 (B) (5) of the Arvin Municipal Code (AMC) states that Bidding or open market procedure may be dispensed with only when: Competitive bidding or proposal procedures are substantially similar to the competitive bidding or proposal procedures in this Code, have already been utilized either by a federal, state, county, city, or special district government agency or by a legitimate cooperative purchasing agency; and, that the supplies, equipment, materials or public works project provided to the city are at the same or better price, terms and conditions, as was obtained through such prior competitive bidding or proposal procedures; and
WHEREAS, the California Department of Government Services California conducted a competitive bidding process under a Department of Government Services Contract (CMAS) contract similar to the competitive bidding process required by Arvin Municipal Code Section

3.08.070, which resulted in the purchase of playground equipment and installation at the same or better prices as offered to the City of Arvin.

NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve that:

1. The recitals are true and correct and incorporated by this reference; and

2. The City Council finds bidding or the open market procedure to be dispensed with under section 3.08.070 (B) (5) of the Arvin Municipal Code; and

4.J.2
Attachment: Resolution Recognizing the Competitive Bidding Process of the CMAS Contract DIGIORGIO (A Reso Recognizing CMAS Contract

Page 2 of 2 ends

Reso Recognizing the Competitive Bidding Process of the California Multiple Award Schedule (CMAS) – DiGiorgio Park playground equipment.
which resulted in the purchase and installation of playground and park equipment at the same or better prices as offered to the City of Arvin; and

4. The City Council authorizes the City Manager to dispense with the public bidding requirement and approve the purchase of playground equipment not to exceed $113,870.07. Said purchase order with Dave Bang Associates, Inc. shall be reviewed and approved as to legal form by the City Attorney, and the City Manager is authorized to approve said purchase order on behalf of the City of Arvin; and

5. This Resolution shall take effect immediately upon passage.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 25th day of October 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibit: Department of Government Services CMAS Contract (Dave Bang) Playground Equipment Estimate from Dave Bang acknowledging CMAS pricing.

I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.J.2
Attachment: Resolution Recognizing the Competitive Bidding Process of the CMAS Contract DIGIORGIO (A Reso Recognizing CMAS Contract

4.J.3
Attachment: 4-22-03-1024 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund Equipment DiGiorgio)

4.J.3
Attachment: 4-22-03-1024 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund Equipment DiGiorgio) Estimate
CA252919
P.O. Box 1088, TUSTIN, CA 92781 1-800-669-2585 DAVEBANG.COM [email protected] LIC #795052

Page 1 ends

To: City of Arvin
Attn: Christine Viterelli
200 Campus Drive
Arvin, CA 93203
Estimate Date Salesperson
07/11/2022 Eric Molano
DiGiorgio Park - Play Equipment
Due to current market conditions, our
estimates are valid for only 14 days and
are subject to change due to market
volatility
Estimated Shipping Date Shipped Via FOB Terms
14 - 18 Weeks Truck - CA Arvin Net 30
Quantity Description Unit Price Total Extended
**Pricing per CMAS BID #4-22-03-1024
1 Playworld # C22336CH, Custom Challengers Playstructure with 3-1/2” OD powder coated galvanized steel posts with cast aluminum caps, one piece powder coated aluminum hinged
clamps and one piece coated perforated steel decks with (12) Active Play Events to accommodate (29) users, Ages 2-12 $35,316.00 $35,316.00
1 Playworld # ZZXX0843Z, Risk Management Sign, Ages 2-12 *FREE with qualifying purchase of list price over $10,000 $0.00 $0.00
2 Playworld # ZZXX0260 BELT SEAT W/SILVER SHIELD CHAIN FOR 8ft TOP RAIL
$143.00 $286.00
1 Playworld # ZZXX0818 8ft SINGLE POST SWING ASSEMBLY $1,415.00 $1,415.00 1 Playworld # ZZXX0820, TODDLER SWING ADD-ON BEAM $897.00 $897.00 Subtotal $37,914.00
Less CMAS Discount ($6,445.38)
Subtotal $31,468.62
1 Shipping
*Due to current freight cost volatility, please contact us to confirm shipping price is valid prior to ordering.
$7,065.00 $7,065.00
1,860 Poured-in-Place New Rubber Surfacing, 3.5” thickness for a 8’ critical fall height
Color: 50% BLACK / 50% STANDARD COLOR OF CHOICE
*To INCLUDE prevailing wages
$35.25 $65,565.00
Less Special Discount ($26,616.60)
1 Demo by a Licensed Contractor to INCLUDE prevailing wages:
- Excavation of of dirt/grass 1860 SF 7.5" depth
- Demolition and removal of existing concrete pad 441 SF 4" thick
$11,155.00 $11,155.00
1 Site Prep by a Licensed Contractor to INCLUDE prevailing wages:
- Construction of Substrate 4" of compacted aggregate 1860 SF - TEMP Fencing
$4,255.00 $4,255.00
1 Installation by a Factory Certified Licensed Contractor to INCLUDE prevailing wages:
- Installation of new Playworld equipment with intergrated shade C22336CH
$17,595.00 $17,595.00
1 Payment & Performance Bond $3,383.05 $3,383.05
THIS ESTIMATE IS SUBJECT TO THE ATTACHED TERMS AND CONDITIONS Subtotal $113,870.07

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund Estimate
CA252919
P.O. Box 1088, TUSTIN, CA 92781 1-800-669-2585 DAVEBANG.COM [email protected] LIC #795052

Page 2 ends

Tax (8.25%) $2,596.16
Total $116,466.23
Accepted By
Print Name: Signature: Date:

PLEASE SIGN AND RETURN ONE COPY WHEN ORDERING. THANK YOU!

Page 3 ends

Terms & Conditions

1. General Notes
*Assembly and Installation NOT included unless otherwise noted *Payment and Performance bonds are NOT included unless otherwise stated.

Page 4 ends

13. Insurance
Available Insurance
Umbrella / Excess Liability:

Each Occurrence - $2,000,000.00
Aggregate - $2,000,000.00
General Liability Limits:

Deductible - $2,500.00
Each Occurrence - $1,000,000.00
Damage to Rented Premises - $100,000.00

Page 5 ends

Auto Blanket Additional Insured/Waiver of Subrogation CAT353 Workers Compensation and Employers Liability:

Each Accident - $1,000,000.00
Disease (Ea Employee) - $1,000,000.00
Disease (Policy Limit) - $1,000,000.00
Waiver of Subrogation Endorsement available upon request CA WC040306
Initial:

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund COLOR PALETTE: MANUFACTURERS:

DIGIORGIO PARK

ARVIN, CA
PROJECT: DESIGNED BY:

ERIC MOLANO
JULY 7, 2022
DRAWING #
C22336CH
DESIGNED FOR:

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund COLOR PALETTE: MANUFACTURERS:

DIGIORGIO PARK

ARVIN, CA
PROJECT: DESIGNED BY:

ERIC MOLANO
JULY 7, 2022
DRAWING #
C22336CH
DESIGNED FOR:

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund COLOR PALETTE: MANUFACTURERS:

DIGIORGIO PARK

ARVIN, CA
PROJECT: DESIGNED BY:

ERIC MOLANO
JULY 7, 2022
DRAWING #
C22336CH
DESIGNED FOR:

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund COLOR PALETTE: MANUFACTURERS:

DIGIORGIO PARK

ARVIN, CA
PROJECT: DESIGNED BY:

ERIC MOLANO
JULY 7, 2022
DRAWING #
C22336CH
DESIGNED FOR:

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund

SELECTED COLORS
POST: COBALT
COMPONENT 1: ORANGE
COMPONENT 2: COBALT
ROTOMOLDED PLASTIC 1: LIME
ROTOMOLDED PLASTIC 2: N/A
ROTOMOLDED PLASTIC 3: N/A
SHEET PLASTIC 1: COBALT
SHEET PLASTIC 2: N/A
2-TONE PLASTIC: N/A
ROPE: N/A
ECO-ARMOR: GRAY

MODIFIED COLORS LISTED BELOW
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
MEDIUM STEPPER: ORANGE
ROCK CLIMBER: GRAYSTONE
SHADE: BLUE
COLOR PALETTE: MANUFACTURERS:

DIGIORGIO PARK

ARVIN, CA
PROJECT: DESIGNED BY:

ERIC MOLANO
JULY 7, 2022
DRAWING #
C22336CH
DESIGNED FOR:

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund 0 5' 10'
TOTAL ELEVATED PLAY COMPONENTS: 5
TOTAL ELEVATED PLAY COMPONENTS ACCESSIBLE BY RAMP: 0 REQUIRED: 0 TOTAL ELEVATED PLAY COMPONENTS ACCESSIBLE BY TRANSFER: 5 REQUIRED: 3 TOTAL ACCESSIBLE GROUND LEVEL COMPONENTS SHOWN: 3 REQUIRED: 2 TOTAL ACCESSIBLE GROUND LEVEL COMPONENTS OF DIFFERENT TYPES: 3 REQUIRED: 2 * APPLICABLE ONLY WITH ADA COMPLIANT SURFACING.

NORTH
RISK

MANAGEMENT
SIGN W/ 2-12

STICKER
48" 72" 72"
ADA
STAIRS
GLIDE
SLIDE
NUVO
360°
SPIRAL
SLIDE
ROCK

CLIMBER
2 SMALL STEPPERS
1 MEDIUM STEPPER
18' SQUARE

SHADE HAT
30'
62'

PIPEWALL

W/ LOWER

TELESCOPE
(DECK)

STOREFRONT
(GROUND)
SILO

CLIMBER

EXISTING

CONCRETE

AND SHADE

SINGLE POST SWING

WITH BELT SEATS
AT 7' 6" HIGH

W/ TODDLER ADD-ON

POURED IN PLACE

RUBBER SURFACING
1860 SQ FT

PLAY STRUCTURE AND LAYOUT OF THE COMPONENTS CONFORM TO
ASTM F1487-17 AND CPSC #325 GUIDELINES AND CCR TITLE 22, DIVISION 4 CHAPTER 22.

CRITICAL FALL HEIGHT OF OVERALL PLAY AREA: 90"

DIGIORGIO PARK

ARVIN, CA

ERIC MOLANO
JULY 7, 2022
DRAWING #
C22336CH

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund Posts
1 ZZCH0028 3.5in OD x 136in STEEL POST W/ RIVETED CAP
4 2 ZZCH0387 3.5in OD x 210in LARGE SHADE HAT POST (72in & 84in DECK) 4 Decks & Kick Plates
3 ZZCH0616 SQUARE COATED DECK ASSEMBLY
2 ADA Items
4 ZZCH2027 TRANSFER STATION W/BARRIERS (48in DECK)
1 5 ZZUN2019 APPROACH STEP FOR TRANSFER STATION
1 Slides
6 ZZCH2696 GLIDE SLIDE (72in DECK)
1 7 ZZCH3537 SLIDE- NUVO 360 SPIRAL SLIDE
1 Activity Panels
8 ZZCH4357 PIPEWALL WITH LOWER TELESCOPE
1 9 ZZCH4646 STORE FRONT PANEL
1 Climbers
10 ZZCH7439 ROCK CLIMBER (48in DECK)
1 11 ZZCH7950 SILO CLIMBER (48in DECK)
1 Balance
12 ZZUN7136 UNITY STEPPER - SMALL
2 13 ZZUN7137 UNITY STEPPER - MEDIUM
1 Roofs & Arches
14 ZZCH4717 18ft SQUARE HAT SHADE
1 Stairs and Ladders
15 ZZCH9170 24in ACCESS STEPPED PLATFORM (DECK TO DECK) 1 Part No. Description
Design Number: C22336CH - Bill Of Material

DIGIORGIO PARK
Ref.

No. Quantity
Thursday, July 07, 2022 Page
1 of1 Playworld.com

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Bang for Purchase of Playgorund 1 ZZXX0260 BELT SEAT W/SILVER SHIELD CHAIN FOR 8ft Certified

TOP RAIL
2 17.60 108 2 0.50 0.00 2
2 ZZXX0818 1 8ft SINGLE POST SWING ASSEMBLY N/A 257.68 159 0 2.00 0.24 0 3 ZZXX0820 1 TODDLER SWING ADD-ON BEAM Certified 56.97 227 1 1.00 1 4 ZZCH0028 3.5in OD x 136in STEEL POST W/ RIVETED Certified CAP
4 174.04 234 0 4.00 0.50 0
5 ZZCH0387 3.5in OD x 210in LARGE SHADE HAT POST N/A
(72in & 84in DECK)
4 453.24 333 0 4.00 0.00 0
6 ZZCH0616 2 SQUARE COATED DECK ASSEMBLY Certified 109.72 348 6 2.00 0.00 0 7 ZZCH2027 TRANSFER STATION W/BARRIERS (48in Certified
DECK)
1 254.26 492 3 2.50 0.09 0
8 ZZUN2019 1 APPROACH STEP FOR TRANSFER STATION Certified 35.83 72 1 1.00 0.04 0 9 ZZCH2696 1 GLIDE SLIDE (72in DECK) Certified 151.63 653 2 1.50 0.03 1 10 ZZCH3537 1 SLIDE- NUVO 360 SPIRAL SLIDE Certified 650.00 1,417 2 6.00 0.15 1 11 ZZCH4357 1 PIPEWALL WITH LOWER TELESCOPE Certified 32.11 118 1 0.50 0.00 1 12 ZZCH4646 1 STORE FRONT PANEL Certified 33.98 243 3 1.00 0.00 1 13 ZZCH7439 1 ROCK CLIMBER (48in DECK) Certified 136.38 555 3 2.00 0.03 1 14 ZZCH7950 1 SILO CLIMBER (48in DECK) Certified 74.18 134 1 1.50 0.06 1 15 ZZUN7136 2 UNITY STEPPER - SMALL Certified 59.94 138 2 2.00 0.26 2 16 ZZUN7137 1 UNITY STEPPER - MEDIUM Certified 54.71 145 1 1.00 0.13 1 17 ZZCH4717 1 18ft SQUARE HAT SHADE Certified 555.70 2,344 0 10.00 0.18 0 18 ZZCH9170 24in ACCESS STEPPED PLATFORM (DECK TO Certified DECK)
1 135.24 296 1 2.00 0.00 0
Description
Concrete
(Yds3)
Total
Weight
(lbs) Users
Design Number: C22336CH - Compliance and Technical Data

DIGIORGIO PARK
PreConsumer
Recycled Content
(lbs)
CO2e
Footprint
(kgs)
Install
Hours
Ref.

No.

Reference Document: ASTM F1487
Unit
ASTM
Status
Active
Play
Events
PostPart No. Qty.

Totals: 3,243.21 457 943 8,014 29 44.50 1.71 12
1,459.44 Kg 206 Kg 424 Kg 8 Metric Tons 1.30 m3
Thursday, July 07, 2022 Page 1 of 2 Playworld.com

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave Description
Concrete
(Yds3)
Total
Weight
(lbs) Users
Design Number: C22336CH - Compliance and Technical Data

DIGIORGIO PARK
PreConsumer
Recycled Content
(lbs)
CO2e
Footprint
(kgs)
Install
Hours
Ref.

No.

Reference Document: ASTM F1487
Unit
ASTM
Status
Active
Play
Events
PostPart No. Qty.

The lay-out for this custom playscape, design number C22336CH, has been configured to meet the requirements of the ASTM F1487 standard. In addition, each of the above components listed as "Certified" have been tested and are IPEMA certified. Components listed as "Not Applicable" do not fall within the scope of the ASTM F1487 standard and have not been tested. IPEMA certification can be verified on the IPEMA website, www.ipema.org. In the interest of playground safety, IPEMA provides a Third Party Certification Service which validates compliance.

The CO2e (carbon footprint given in Kilograms and Metric Tons) listed above is a measure of the environmental impact this play structure represents from harvesting raw materials to the time it leaves our shipping dock. Playworld Systems nurtures a total corporate culture that is focused on eliminating carbon producing processes and products, reducing our use of precious raw materials, reusing materials whenever possible and recycling materials at every opportunity. Playworld Systems elected to adopt the Publicly Available Specification; PAS 2050 as published by the British Standards Institute and sponsored by Defra and the Carbon Trust. The PAS 2050 has gained international acceptance as a specification that measures the greenhouse gas emissions in services and goods throughout their entire life cycle.

The lay-out was also designed to meet the 2010 Standards published 15-Sep-2010, by the Department of Justice when installed over a properly maintained surfacing material that is in compliance with ASTM F1951 "Accessibility of Surface Systems Under and Around Playground Equipment" as well as ASTM F1292, "Impact Attenuation of Surfacing Materials Within the Use Zone of Playground Equipment", appropriate for the fall height of the structure.

Installation times are based on one experienced installer. A crew of three experienced individuals can perform the installation within the given time, each member working 1/3 of the given hours. [Eg. Installation Time = 30 hours. For a crew of three, each member will work 10 hours on the installation for a total of 30 hours on the project.]
A measurement, in pounds, that qualifies the amount of material that was captured as waste and diverted from landfill during an initial manufacturing process and is being redirected to a separate manufacturing process to become a different product. E.g. 100% of our Aluminum Tubing is made from captured waste material during the manufacturing process of extruded Aluminum products such as rods, flat bars and H-channels.

A measurement, in pounds, that qualifies the amount of material that was once another product that has completed its lifecycle and has been diverted from a landfill as a solid waste through recycling and is now being used in a Playworld Systems' product. E.g. **20% to 40% of the steel in our steel tubing and sheet steel have been diverted from landfills. Automobiles are scrapped and recyclable steel is purchased by the steel mill that produces our raw product. ** The amount of Post-Consumer recycled steel fluctuates daily based on the availability of the recycled steel.

ASTM F1487
2010 ADA Standards for Accessible Design
Installation Times
Carbon Footprint
Pre-Consumer Recycle Content
Post-Consumer Recycle Content
Thursday, July 07, 2022 Page 2 of 2 Playworld.com

4.J.4
Attachment: DiGiorgio Park - Play Equipment - CA252919 (A Reso Recognizing CMAS Contract with Dave

CITY OF ARVIN
Staff Report
Meeting Date: October 25, 2022
TO: Arvin City Council
FROM: Hesham Elshazly, Transit Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution of the City Council of the City of Arvin Approving the Sale of a Shared Transportation Vehicle (2013 Toyota Prius) Declared as Surplus BACKGROUND:

Arvin Municipal Code section 3.08.110 specifies that current department heads of the city shall submit reports showing surplus stock, materials and equipment. When it is found by the City Council that such materials owned by the City are not needed for use by any city department, the Council may declare such materials as surplus and authorize the sale thereof and proceeds from any such sale shall be deposited into City treasury.

Removal of these items from the City’s Transit complex would assist in providing additional space needed to store other items and with the general housekeeping and maintenance of the areas.

The following vehicles and equipment are to be sold as surplus in their current operational condition:

Unit Make and Model VIN # License # Miles
100 2013 Toyota Prius JTDKN3DP2D3040331 1394457 57,817
If the City Council determines that this item is surplus and authorizes its sale, the City Manager’s Department and Transit Department intend to sell it for a fair price.

STAFF RECOMMENDATION:

Staff recommends that the City Council declare the equipment listed below, titled as surplus items, as surplus and authorize its sale pursuant to the procedures set forth in Arvin Municipal Code section 3.08.110.

FINANCIAL IMPACT:

None. All proceeds to be deposited into the City’s General Fund.

ATTACHMENTS:

A Resolution of the City Council of the City of Arvin Approving the Sale of a Shared Transportation Vehicle (2013 Toyota Prius) Declared as Surplus.

4.K.1
Attachment: Staff Report Declaring Toyota Prius as Surplus_102522 (Declaring 2013 Toyota Prius as Surplus)

Page 1 of 2 ends

A Resolution of the City Council of the City of Arvin Approving the Sale of a Shared Transportation Vehicle (2013 Toyota Prius) Declared as Surplus
RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

APPROVING THE SALE OF A SHARED TRANSPORTATION VEHICLE
(2013 TOYOTA PRIUS) DECLARED AS SURPLUS
WHEREAS, Arvin Municipal Code (AMC) Section 3.08.110 (Surplus property-Sale or other disposals) establishes a procedure to declare equipment surplus; and WHEREAS, AMC Section 3.08.110 (A) states that all department heads of the city shall submit to the city council at such times, and in such form as may be prescribed, reports showing stock, materials, equipment and any real property on hand not then in use in said department. When a surplus of stock, materials, equipment, or real property exists in any department, the city council may transfer the same to any other department having a need for such stock or any portion thereof on approval of the city council or its designated official; and
WHEREAS, AMC Section 3.08.110 (B) states, when it is found by the city council that stock, materials, equipment, or real property exists which is not needed for use by any city department, the city council may authorize the sale thereof, and the proceeds from any such sale or sales shall be deposited in the city treasury; and WHEREAS, AMC Section 3.08.110 (C) states, upon the city council's finding and authorization of the sale of surplus stock, materials, equipment, or real property, the city manager may take whatever steps necessary to obtain the highest price in exchange for the sale of the surplus stock, materials, equipment, or real property. The determination of the highest price that will be most favorable to the city will be made by the city manager, within his/her sole discretion. The city manager may thereafter enter into and complete the sale of the surplus stock, materials, equipment, or real property on behalf of the city; and WHEREAS, the Arvin Transit Department has found that the following vehicle is no longer in use and are surplus:

Unit Make and Model VIN# License# Miles
100 2013 Toyota Prius JTDKN3DP2D3040331 1394457 57,817
NOW, THEREFORE, BE IT RESOLVED THAT:

1. The above recitals are true and correct

2. The City Council of the City of Arvin hereby declares the abovedescribed vehicle is surplus and authorizes its sale by the city manager or his designee.

4.K.2
Attachment: Reso Declaring Toyota Prius as Surplus_102522 (Declaring 2013 Toyota Prius as Surplus)

Page 2 of 2 ends

A Resolution of the City Council of the City of Arvin Approving the Sale of a Shared Transportation Vehicle (2013 Toyota Prius) Declared as Surplus

3. The City Council of the City of Arvin hereby declares the abovedescribed vehicle is surplus and authorizes its sale by the city manager or his designee.

4. The City Council finds that this action is in the best interests of the City of Arvin.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 25th day of October 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

4.K.2
Attachment: Reso Declaring Toyota Prius as Surplus_102522 (Declaring 2013 Toyota Prius as Surplus)

4.K.3
Attachment: Photos 2013

CITY OF ARVIN
Staff Report
Meeting Date: October 25, 2022
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin, California, Accepting the Work Completed by J.L. Plank, Inc., DBA Cen-Cal Construction and Filing the Notice of Completion for the Langford Avenue Sidewalk and Paving Project (TDA Article III Project).

BACKGROUND:

The City of Arvin was awarded a grant for Sidewalk, Curb and Gutter Improvements through a TDA Article III Grant Program from the Kern Council of Governments (Kern COG). The project was completed on September 1, 2022, by J.L. Plank, Inc. DBA Cen-Cal Construction. The project consisted of constructing a sidewalk, curb, gutter, and crosswalk on Langford Avenue and South Street and included a crosswalk at South A Street intersecting with Langford Avenue.

For capital improvement projects such as this, the contract requires retention of 5% of completed work to be retained by the City to account for possible deficiencies in workmanship that the Contractor may not address before leaving the job site and to ensure their compliance with their obligations to pay all subcontractors and material suppliers promptly. The project was noted to be substantially complete and confirmed by QK on September 1st, 2022. Enough time has passed for subcontractors and material suppliers to have filed any grievances and liens against J.L. Plank, Inc., DBA Cen-Cal Construction for non-payment.

The work has been completed for some time, no grievances have been filed, and the required retention balance is $9,519.90. More than 35 days have passed since September 1, 2022. Therefore, City Staff is recommending approval of the Notice of Completion and releasing the retention balance of $9,519.90 to J.L. Plank, Inc. DBA Cen-Cal Construction.

STAFF RECOMMENDATION:

Staff recommends approval of the Notice of Completion and authorizing the release of the retention balance of $ 9,519.90 to J.L. Plank, Inc. DBA Cen-Cal Construction.

FINANCIAL IMPACT:

No Fiscal Impact; a grant pays for this project.

ATTACHMENTS:

A Resolution of the City Council of the City of Arvin, California, Accepting the Work Completed by J.L.

Plank, Inc., DBA Cen-Cal Construction and Filing the Notice of Completion for the Langford Avenue Sidewalk and Paving Project (TDA Article III Project)
Notice of Completion (DRAFT)

4.L.1
Attachment: Staff Report re Notice of Completion Cen Cal Construction Langford Sidewalk & Paving Project (Notice of Completion Langford Reso Accepting work completed by J.L. Plank, Inc. dba Cen-Cal Constrcution_NOC for Langford Sidewalk & Paving roject.

Page 1 of 2 ends

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN,
CALIFORNIA, ACCEPTING THE WORK COMPLETED BY J.L. PLANK, INC., DBA CEN-CAL CONSTRUCTION AND FILING THE NOTICE OF

COMPLETION FOR THE LANGFORD AVENUE SIDEWALK AND

PAVING PROJECT (TDA ARTICLE III PROJECT)
WHEREAS, the City of Arvin led a project to install a sidewalk, curb, and gutter and street improvements on Langford Avenue and South Street, including a crosswalk, between June and September of 2022; and
WHEREAS, the City of Arvin requested a bid from and entered into a contract with J.L.

Plank, Inc. DBA Cen-Cal Construction; and
WHEREAS, the original contract price was $199,775.00; and WHEREAS, one change order was necessary, resulting in a revised contract price of $190,398.00; and
WHEREAS, the work was completed during the overall project in August and September 2022; and
WHEREAS, the City Consultant Engineer inspected the completed project on September 1st, 2022, and verified that the work was substantially and acceptably complete; and WHEREAS, it has been more than 35 days since the completion of the project, and a retention amount of $9,519.90 is due under the contract; NOW, THEREFORE, the City Council of the City of Arvin does hereby resolve as follows:

1. The City Council accepts the work performed by J.L. Plank, Inc. DBA Cen-Cal Construction.

2. The City Council approves the final contract amount of $ 9,519.90.

3. The City Council authorizes the City Manager to execute the Notice of Completion and the City Clerk to file the Notice of Completion within 15 days of acceptance.

4. The City Manager is authorized to release the 5% retention immediately to J.L. Plank, Inc. DBA Cen-Cal Construction for the project.
/////
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/////

4.L.2
Attachment: Resolution re Notice of Completion Cen Cal Construction Langford Sidewalk & Paving Project (Notice of Completion Langford Ave Reso Accepting work completed by J.L. Plank, Inc. dba Cen-Cal Constrcution_NOC for Langford Sidewalk & Paving roject.

Page 2 of 2 ends

Arvin City CouncilOctober 25, 2022

Arvin City Council
October 25, 2022