Agenda — Arvin City Council, March 28, 2023 (part 1 of 3)

REGULAR MEETING AGENDA
OF THE

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING

AUTHORITY / ARVIN PUBLIC FINANCING AUTHORITY
TUESDAY MARCH 28, 2023 6:00p.m.

CITY HALL COUNCIL CHAMBERS
200 CAMPUS DRIVE, ARVIN
CALL TO ORDER Mayor Olivia Trujillo

PLEDGE OF ALLEGIANCE

INVOCATION
*******************************************
ROLL CALL Olivia Trujillo Mayor
Daniel Borreli Mayor Pro Tem
Donny Horton Councilmember
Susana Reyes Councilmember
Juan Murillo Councilmember
******************************************
STAFF Jeff Jones City Manager / Finance Director
Nathan Hodges City Attorney – Hodges Law Group
Cecilia Vela City Clerk
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

PUBLIC COMMENTS:

The meetings of the City Council and all municipal entities, commissions, and boards (“the City”) are open to the public. At regularly scheduled meetings, members of the public may address the City on any item listed on the agenda, or on any non-listed matter over which the City has jurisdiction. At special or emergency meetings, members of the public may only address the City on items listed on the agenda. The City may request speakers to designate a spokesperson to provide public input on behalf of a group, based on the number of people requesting to speak and the business of the City.

In accordance with the Brown Act, all matters to be acted on by the City must be posted at least 72 hours prior to the City meeting. In cases of an emergency, or when a subject matter needs immediate action or comes to the attention of the City subsequent to the agenda being posted, upon making certain findings, the City may act on an item that was not on the posted agenda.

AGENDA STAFF REPORTS AND HANDOUTS:

Staff reports and other disclosable public records related to open session agenda items are available at City Hall, 200 Campus Drive, Arvin, CA 93203 during regular business hours.

CONDUCT IN THE CITY COUNCIL CHAMBERS:

Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City, be subject to ejection from the meeting per Gov. Code Sect. 54954.3(c).

Removal from the Council Chambers
Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Gov. Code Sect. 54954.3(c).
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting; (b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City; and
(d) Any other unlawful interference with the due and orderly course of said meeting.

AMERICANS with DISABILITIES ACT:

In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the City, please contact the City Clerk’s office, (661) 854-3134. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Arvin City Council Meeting Agenda – March 28, 2023

Page 1 of 4 ends

1. APPROVAL OF AGENDA AS TO FORM.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

2. PUBLIC COMMENTS
(This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.)

3. PRESENTATION(S)
A. Swearing In of New Police Officer Adam Hubert (City Clerk) B. Winter 2023 Billing Update
Rob Duchow, Public Affairs Manager – Southern California Gas Company C. Zoning Ordinance Updates for Multi-Family Housing
Bonique Emerson, VP of Planning/Project Manager – Precision Engineering

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of February 24, 2023 – March 23, 2023.

B. Approval of Payroll Register(s) of March 03, 2023 and March 17, 2023.

C. Approval of the Minutes of the Regular Meeting(s) of February 28, 2023 and Special Meeting(s) of March 07, 2023 and March 17, 2023.

D. Approval of A Resolution of the City Council of the City of Arvin Adopting the Policy Concerning the Provision of Sewer Services to Proposed Developments that Include Housing Units Affordable to Lower Income Households.

E. Approval of A Resolution of the City Council of the City of Arvin to Approve the 2022 Housing Element Annual Progress Report.

F. Approval of Modification to City Clerk Job Description and Corresponding Salary Range.

G. Approval of Job Description and Corresponding Salary Range for Office Technician Position for the City Clerk’s Office.

H. Approval of A Fiscal Agency Agreement between Kern Community College District (KCCD) and the City of Arvin for Arvin's “Keeping It Green in the San Joaquin" Collective Funding Project.

I. Approval of Proclamation Proclaiming April 2023 as Autism Awareness Month in the City of Arvin.

Arvin City Council Meeting Agenda – March 28, 2023

Page 2 of 4 ends

J. Approval of City of Arvin and Kern Regional Center Autism Awareness Joint Public Event and Authorization to Hold Event at Smothermon Park on Saturday, April 15, 2023.

K. Approval of Agreement for Public Works Services between the City of Arvin and Doug Ross, Inc. dba Central Valley Asphalt for the Franklin Street Reconstruction Project.

Staff recommends approval of the Consent Agenda.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider Introduction of An Ordinance of the City Council of the City of Arvin Amending Ordinance 2022-479 Which Established Title 8, Chapter 8.29, Section 8.29.05 Commercial Cannabis Activity of the Arvin Municipal Code To Permit A Limited Number of Type 10 or Type 12 Store Front Sales of Commercial Cannabis and May Permit Store Front Sales in the Industrial, Agricultural and Bear Mountain Central Business District. (City Manager)
Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

6. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin to Select A Nominee for Appointment by the San Joaquin Valley Special City Selection Committee to the District Governing Board or Vote to Reject All Applicants. (City Clerk)
Staff recommends approval of the Resolution and that the Council select a Nominee for Appointment by the San Joaquin Valley Special City Selection Committee to the District Governing Board or Vote to Reject All Applicants.

Motion __________ Second __________ Vote __________
Roll Call: CM Murillo ___ CM Reyes ___ CM Horton ___ MPT Borreli ___ Mayor Trujillo ___

7. STAFF REPORTS
A. Arvin Police Department Annual Report – 2020 – 2022 Statistic (Acting Chief Ghazalpour)
Arvin City Council Meeting Agenda – March 28, 2023

Page 3 of 4 ends

8. COUNCIL MEMBER COMMENTS

9. CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code
§54957.6):

Agency Negotiator: City Manager and Human Resources Manager.

Employee Organizations: Arvin Police Officers Association (APOA) and Central California Association of Public Employees SEIU Local 521.

B. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION
(Government Code §54956.9(b).)
Significant exposure to litigation pursuant to §54956.9(b): nine cases C. LIABILITY CLAIMS (Government Code §54956.95)
Claimant: Ruben Rodriguez
Agency claim against: City of Arvin
D. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION
(Government Code §54956.9)
Teva, Allergan, CVS, Walgreens, Walmart National Opioid Settlements - CL383076 Palomares v. City of Arvin, et al. AIMS Claim No.: FR100085 Vaughan/Posadas v Arvin AIMS Claim No.: FR98890
E. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code §54957(a).)
Consultation with: City Manager and/or City Attorney. (one item) F. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code §54956.8):

Property:1541 Bear Mountain Blvd., Arvin CA 93203
Agency Negotiator: City Manager
Negotiating Party: Bridgepoint Real Estate Development
Under Negotiation: Terms of payment
Property: APN 190-270-01, 190-270-03, 190-270-05, 190-270-06 Arvin CA 93203
Agency Negotiator: City Manager
Negotiating Party: Arvin Walnut Properties and State Foods Markets Under Negotiation: Terms and method of payment
G. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to
Government Code §54957(b)(1)
Position: City Attorney
Arvin City Council Meeting Agenda – March 28, 2023

Page 4 of 4 ends

10. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Arvin City Council Chambers Bulletin Board not less than 72 hours prior to the meeting. Dated March 23, 2023.

Cecilia Vela, City Clerk
WINTER 2023

BILLING UPDATE
1 Arvin City Council
March 28, 2023

3.B.1
Attachment: SoCalGas Winter 2023 Billing Update Presentation_032823 (Presentation:
2 SoCalGas is the largest natural gas
distribution utility in the U.S.
20,000
SQ. MILES
Of Service
Territory
Natural Gas
Service
Provided to
22 MILLION

CUSTOMERS
103,477
MILES
Of
Distribution
Mains &
Service Lines
-50,541 Miles of Services
-52,936 Miles of Main
3,385
MILES
Of
Transmission
Pipeline
6 MILLION
METERS
273,111 NonResidential
5,755,780
Residential
1 TRILLION
Cubic Feet of Natural
Gas Delivered Annually
5%
Of U.S. Gas
Deliveries

3.B.1
Attachment: SoCalGas Winter 2023 Billing Update Presentation_032823 (Presentation:

Unusually High Natural Gas Prices
» Natural gas prices were historically high
earlier this winter.
» Natural gas prices in March are more than
80 percent lower than in January.
» Example:
▪ If your bill was around $300 in
January, it will be around $100 in
March.*
*These figures are used here only for illustrative purposes 3 3.B.1
Attachment: SoCalGas Winter 2023 Billing Update Presentation_032823 (Presentation:

Understanding Natural Gas Prices » SoCalGas does not mark up the cost of the gas it provides. It does not profit from the movement of
gas commodity prices. ▪ California Public Utilities Commission sets rate for what SoCalGas charges for gas service
» Natural gas prices are determined by national and
regional markets.
» Regional prices spiked in early winter because ▪ Widespread lower-than-normal temperatures on much of the West Coast drove demand
▪ Reduced interstate pipeline capacity to the West Coast from West Texas, the Rocky Mountain region and Canada.
▪ Less in storage on West Coast to begin winter.
4 3.B.1
Attachment: SoCalGas Winter 2023 Billing Update Presentation_032823 (Presentation:

Save Energy, Save Money
» Lowering your thermostat three to five degrees – if
health permits – may save up to 10 percent on
heating costs.
» Washing clothes in cold water may save up to 10
percent on water heating costs.
» Consider turning down the temperature on your water
heater.
» Installing proper caulking and weather-stripping may
save roughly 10 to 15 percent on heating and cooling
bills.
» Limit the use of non-essential equipment such as spas, pool heaters, and fireplaces.

For more information, visit socalgas.com/Save
5 3.B.1
Attachment: SoCalGas Winter 2023 Billing Update Presentation_032823 (Presentation:

Programs and Services
6 » California Public Utilities Commission (CPUC) has
approved acceleration of the California Climate
Credit.
» SoCalGas delaying collection activities » Sign up for email and text Bill Tracker Alerts through My Account to help monitor your natural
gas consumption throughout the billing period.
» Eligible customers may sign up for a Level Pay
Plan, which averages their annual natural gas use
and costs over 12 months. Customers then pay an
average bill amount each month instead of actual
charges.

3.B.1
Attachment: SoCalGas Winter 2023 Billing Update Presentation_032823 (Presentation:

Customer Assistance Programs » California Alternate Rates for Energy (CARE) ▪ Eligible customers can save 20% on their natural gas bill. » Energy Savings Assistance Program (ESAP) ▪ Eligible customers can save energy and money through professional home improvements at no cost.
» Medical Baseline Allowance Program ▪ Eligible customers with qualifying medical conditions can get additional natural gas at the lowest baseline rate.
» Gas Assistance Fund (GAF) ▪ Eligible customers could receive a one -time grant of up to
$400 for their natural gas bill.

To learn more, visit socalgas.com/Assistance
7 3.B.1
Attachment: SoCalGas Winter 2023 Billing Update Presentation_032823 (Presentation:

THANK YOU
Customer Contact
Center:
800-427-2200
Or Visit:
socalgas.com
Rob Duchow
Public Affairs Manager
Tel: 661-393-1501
Email: [email protected]
8 3.B.1
Attachment: SoCalGas Winter 2023 Billing Update Presentation_032823 (Presentation:

ZONING ORDINANCE UPDATES

FOR MULTI-FAMILY HOUSING

CITY COUNCIL WORKSHOP
1 City Hall, Council Chambers
March 28, 2023
6:00 PM

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi-

WORKSHOP OUTLINE
SECTION 1. WORKSHOP OVERVIEW
SECTION 2. PURPOSE OF PROPOSED TEXT AMENDMENT
SECTION 3. OBJECTIVE DESIGN AND DEVELOPMENT

STANDARDS
SECTION 4. MINESTERIAL APPROVAL OF MULTI-FAMILY

HOUSING
SECTION 5. DENSITY INCREASES PROPOSED
SECTION 6. Q&A

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- SECTION 1.

WORKSHOP OVERVIEW • Workshop Purpose & Goals • Project Timeline 3 3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- The purpose of the workshop is to introduce and receive input on the City’s efforts to implement various programs that will amend the zoning ordinance to streamline review and approval of multi-family housing.

WORKSHOP PURPOSE & OBJECTIVES
• Understand why the City is pursuing the zoning text amendments • Understanding what the results of these text amendments will be • Learn what Objective Design and Development Standards are and how they are implemented.

Workshop Objectives

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Timeline 2023
Finalize
Environmental
Document and Public
Workshops
Finalize Text
Amendment and
Objective Design
Standards
Public
Hearings

WINTER/
SPRING

SPRING SUMMER
• Draft Zoning
Amendments
• Draft Objective
Design Standards
• PC Hearing • CC Hearing
• Publish Environmental
Document for comment
• Hold PC and CC
Workshops

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- SECTION 2.

PURPOSE OF TEXT AMENDMENT
• Purpose of Text Amendment
• Why the Text Amendment is Needed
• Summary of Proposed Changes
6 3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi-

PURPOSE OF TEXT AMENDMENT
Accelerate
housing
production
1 Establish
standard design
and
development
requirements
for multi-family
housing
2 Provide
certainty in the
entitlement
process
3 Allow by-right
or ministerial
approval of
multi-family
housing
projects
4 Allow slightly
higher densities
for multi-family
projects
5 3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- • To Streamline the review of multi-family
development
• Comply with State law (SB 35)
• Encourage both market rate and affordable
housing
• Meet Objectives of the City’s Housing
Element
WHY IS TEXT AMENDMENT NEEDED?

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Summary of Changes
Creation of Objective
Design Standards
Amending the Process
to Allow Ministerial
Approval
Slight density Increases
in Multi-family Districts

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- SECTION 3.

OBJECTIVE DESIGN STANDARDS
• What Are Objective Design and Development Standards?
• How are these Standards Implemented?
10 3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- 11 WHAT ARE OBJECTIVE DESIGN STANDARDS?
Objective Design Standards (ODS) provide a clear set of design requirements for new development that are measurable and definitive as opposed to subjective guidelines that require interpretation.

Guidelines Standards
Subjective – preferences, opinions,
interpretations
Objective – facts, verified, decisions
Recommendations (not enforceable) Requirements (enforceable) Open to interpretation, difficult to measure or
verify
Measurable and verifiable, take the guesswork
out
Use words like “should” or “may” Use language like “shall,” “must,” or “is required to”

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Building Design Site Elements
12 ELEMENTS OF OBJECTIVE DESIGN STANDARDS

1. Massing and Articulation

2. Roof Design

3. Character Defining Features

4. Building Details

5. Optional Architectural Elements

1. Landscaping

2. Parking Location and Design

3. Outdoor Lighting

4. Building Equipment and Service
Areas

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Examples of Elements of Objective Design
Standards
Elements of ODS –
Building Design
Building Details
• Doors
• Windows
• Wall Surfaces
• Ground Paving
• Colors
Optional Architectural Elements
• Awnings / Balconies
• Decorative Elements
• Pedestrian Walkways
window
ground paving
balcony
Massing and Articulation: feeling and
logic of shape and space.

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Examples of Elements of Objective Design
Standards
Elements of ODS –
Site Elements
Landscaping: greenery
Parking Location and Design
• Covered / Uncovered
• Publicly Visible / Nonvisible
Outdoor Lighting
Building Equipment and
Service Areas
• Mechanical equipment:
meters / wires
• Solar energy systems

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Examples of Text Changes/Additions

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- How Will Standards be Implemented?
• During the normal planning review process
• verified through a checklist
• process quicker than the normal design review process. • Projects considered ministerial and approved at the staff level.

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- SECTION 4.

MINISTERIAL APPROVAL • What Is Ministerial Approval? • What is Required to be Considered Ministerial? • CEQA Review Underway 17 3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- WHAT IS MINISTERIAL APPROVAL?
 As long as the Project Meets the
Objective Standards, the project is
approved at the staff level.
 No Public Hearing is Required
 Projects will be Environmentally
cleared ahead of time and
mitigation measures will be imposed
as conditions of approval

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi-

MINISTERIAL REQUIREMENTS
No historic resources
Provide adequate
infrastructure
Meet all standards
If all standards are not met,
a discretionary review and
permit are required.

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi-  Sewer:

Meet capacity thresholds
 Storm Drainage:

Provide adequate facilities
 Water:

Meet demand and fire flow
standards

PUBLIC UTILITY REQUIREMENTS

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- • Projects proposing over
certain # of units:

Provide bike&
pedestrian
improvements;
• Traffic Studies still
required for larger
multi-family projects

TRANSPORTATION

REQUIREMENTS

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi-

ENVIRONMENTAL ASSESSMENT
 Mitigated Negative
Declaration
 Public Comment Period:

Late Spring 2023

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- SECTION 5.

Proposed Density Increases • What Density Increases are being Proposed? 23 3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Proposed Density Changes
Zone District
Current Density
Range
Proposed Density
Range
Two-Family
Dwelling Zone (R-2)
6-10 du/ac6-16 du/ac
Limited Multiple-Family
Dwelling Zone (R-3)
16-21 du/ac 16-24 du/ac
Multiple-Family Zone (R-4) 21-24 du/ac 21-30 du/ac

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Multi
-Family Properties Impacted

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- SECTION 6.

Q&A and Public Input
26 3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- Contact Info.
- City to Add
27 Thank You!
Questions?

3.C.1
Attachment: Presentation Precision Engineering - Zoning Ordinance Updates for Multi- 3/2/2023 11:54:35 AM Page 1 of 7
Payment Register
City of Arvin APPKT00337 - FOR AP 3/2/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1003
Vendor Number
AFLAC
Total Vendor Amount

40.98 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 40.98
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 690176 SUPP INS FEBRUARY 2023 02/11/2023 02/11/2023 0.00 40.98 1150
Vendor Number
AT&T
Total Vendor Amount
415.20
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 415.20
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000019441098 9391059040 SERVICE 01.01.2023-01.31.2023 02/01/2023 02/01/2023 0.00 210.53 000019441329 9391060015 SERVICE 01.01.23-01.31.23 03/01/2023 03/01/2023 0.00 204.67 1026
Vendor Number

BLUE SHIELD OF CALIFORNIA
Total Vendor Amount
24,951.89
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 24,951.89
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 230440037015 MEDICAL MARCH 2023 02/13/2023 02/13/2023 0.00 24,951.89 1155
Vendor Number

CENTRAL VALLEY OCCUP
Total Vendor Amount
728.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 728.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 00531373-00 CLINICAL PRE-PLACEMENT- BRIAN S. , ADAM H. 02/07/2023 02/07/2023 0.00 656.00 00531408-00 CLINICAL - DOT INITIAL EXAM NICK L. 02/07/2023 02/07/2023 0.00 72.00 1020
Vendor Number

COLONIAL LIFE PROCESSING CENTER
Total Vendor Amount
1,346.76
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 1,346.76
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 51936020203875 SUPPLEMENTAL INS FEBRUARY 2023 02/03/2023 02/03/2023 0.00 1,346.76 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

17.31 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 17.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 30107 MATERIAL FOR TICKET #3596 FINANCE OFFICE 02/14/2023 02/14/2023 0.00 17.31 1061
Vendor Number

DOOLEY ENTERPRISES, INC
Total Vendor Amount
3,092.33
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 3,092.33
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 64827 APD- RIFLETRN FULL METAL JA 02/08/2023 02/08/2023 0.00 3,092.33

ERIC REYES GUERRA
Total Vendor Amount
320.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 320.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0146 ARVIN PD FLEET WASH 02.14.2023 02/14/2023 02/14/2023 0.00 320.00 1062
Vendor Number
FEDEX
Total Vendor Amount
105.15
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 105.15
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-042-88775 SHIPPING SVCS 2/17/2023 02/17/2023 02/17/2023 0.00 105.15 1367
Vendor Number

FLOOD BAKERSFIELD MINISTRIES INC
Total Vendor Amount
24,946.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 24,946.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1331 ARVIN CDBG CV2-3-00141 NAV SVCS JAN 2023 02/03/2023 02/03/2023 0.00 24,946.64 1074
Vendor Number

GRAINGER
Total Vendor Amount
469.83
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 469.83
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9598930924 PPE FOR STAFF PW 02/06/2023 02/06/2023 0.00 469.83 1365
Vendor Number

GRIFFITH COMPANY
Total Vendor Amount
29,148.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 29,148.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount RELEASE RETENTION ON STPL-5370 RELEASE RETENTION ON STPL-5370-028 FRANKLIN 02/27/2023 02/27/2023 0.00 29,148.18 1019
Vendor Number

GUARDIAN
Total Vendor Amount
7,535.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 7,535.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount GROUP ID 00 473727 MARCH 2023 BUNDLE INSURANCE MARCH 2023 03/01/2023 03/01/2023 0.00 7,535.18 1318
Vendor Number

HECTORS PLUMBING INC
Total Vendor Amount
1,850.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 1,850.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 3015 2.8.23 TECH REMOVED AND REPLACED WATER HEATER 02/09/2023 02/09/2023 0.00 1,850.00 1413
Vendor Number

JESUS BRAVO
Total Vendor Amount
350.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 350.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PAINT POLICE DEPARTMENT PAINT POLICE DEPARTMENT INTERIOR TOUCH UP 03/01/2023 03/01/2023 0.00 350.00

JESUS MARTINEZ
Total Vendor Amount
2,286.35
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 2,286.35
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8033 UNIT #281 BRAKE PADS, BRAKE ROTOR, OIL CHANGE 02/17/2023 02/17/2023 0.00 2,286.35 1086
Vendor Number

KERN COUNTY CLERK
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount $50 FEE TO FILE NOTICE OF EXEMPTION $50 FEE TO FILE NOTICE OF EXEMPTION ENV. JUST ELEM 03/01/2023 03/01/2023 0.00 50.00 1092
Vendor Number

KERN PRINT SERVICES
Total Vendor Amount
3,240.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 3,240.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 49877 POLICE DEPARTMENT CITATIONS 01/26/2023 01/26/2023 0.00 3,240.30 1096
Vendor Number

LEAGUE OF CA CITIES SSJVD
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount DINNER COST OF $25 FOR COUNCILMEMBERS DINNER COST OF $25 FOR COUNCILMEMBERS 02/27/2023 02/27/2023 0.00 50.00 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount

27.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 27.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 32432 UNIT 283 TIRE REPAIR 02/17/2023 02/17/2023 0.00 27.00 1170
Vendor Number

PETTY CASH ELSA CARDOSO GUZMAN
Total Vendor Amount

94.10 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 94.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount POLICE DEPARTMENT PETTY CASHPOLICE DEPARTMENT PETTY CASH 02/23/2023 02/23/2023 0.00 94.10 1108
Vendor Number
PG & E
Total Vendor Amount
5,311.31
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 5,311.31
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5299823039-6 01.24.23-02.22.235299823039-6 01.24.23-02.22.23 02/23/2023 02/23/2023 0.00 5,103.02 7317315093-6 01.24.23-02.22.237317315093-6 01.24.23-02.22.23 02/23/2023 02/23/2023 0.00 68.58 7368140966-7 01.23.23-02.21.237368140966-7 01.23.23-02.21.23 02/22/2023 02/22/2023 0.00 126.55 9132070691-3 01.24.23-02.22.239132070691-3 01.24.23-02.22.23 02/23/2023 02/23/2023 0.00 13.16 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
17,560.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 17,560.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 27778 22-072 : CITY OF ARVIN SB2 GRANT FUNDING 02/14/2023 02/14/2023 0.00 2,960.00 INV27777 22-072.1 CITY OF ARVIN LEAP FUNDING 02/14/2023 02/14/2023 0.00 14,600.00

QUAD KNOPF INC
Total Vendor Amount
3,098.66
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 3,098.66
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 117194 ON CALL PROFESSIONAL SERVICES 12.11.22-01.07.23 01/21/2023 01/21/2023 0.00 3,098.66 1069
Vendor Number

ROGER GOODMAN
Total Vendor Amount
2,733.42
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 2,733.42
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1723 TV FOR LOBBY AREA - MOUNTING HARDWARE 02/03/2023 02/03/2023 0.00 708.00 1725 3 TV'S FOR DISPATCH 02/03/2023 02/03/2023 0.00 1,345.42 1726 HOOKED UP DOOR BUTTON AND PHONE INTERCOM 02/03/2023 02/03/2023 0.00 680.00 1280
Vendor Number

SERGIO ALDANA SALAZAR
Total Vendor Amount
1,089.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 1,089.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV. #475 UNIT #270 REPAIRS ON VEHICLE 02/07/2023 02/07/2023 0.00 1,089.12 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
289.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 289.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901020123 SERVICE 02.01.23- 02.28.23 02/01/2023 02/01/2023 0.00 289.26 1133
Vendor Number

TYLER TECHNOLOGIES INC
Total Vendor Amount
260.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 260.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025-410542 INCODE- CURRENT FUTURE STATE REVIEW 01/25/2023 01/25/2023 0.00 260.00 1459
Vendor Number

URIEL JESSE ORTIZ
Total Vendor Amount
1,361.57
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 1,361.57
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV2144 BOBCAT HYDRAULIC CYLINDER REBUILD KIT 02/23/2023 02/23/2023 0.00 1,361.57 1135
Vendor Number

VEOLIA WATER NORTH AMERICA
Total Vendor Amount
53,978.52
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 53,978.52
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000072379 TITLE 22 ENGINEERING REPORT 01/04/2023 01/04/2023 0.00 53,978.52 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
285.91
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 285.91
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5023929198 LARGE COPIER LEASE COMM DEV 02.12.23-03.11.23 02/14/2023 02/14/2023 0.00 285.91

ALLSTATE
Total Vendor Amount
217.43
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/02/2023 217.43
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000578 ALLSTATE 02/03/2023 02/03/2023 0.00 108.71
INV0000596 ALLSTATE 02/17/2023 02/17/2023 0.00 108.72

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00337 - FOR AP 3/2/2023
3/2/2023 11:54:35 AM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 39 31 0.00 187,032.97
Packet Totals: 39 31 0.00 187,032.97
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check21 0.00 217.43
Packet Totals:
21 0.00 217.43

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) 3/8/2023 3:00:42 PM Page 1 of 6
Payment Register
City of Arvin APPKT00341 - FOR AP 3/8/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1207
Vendor Number

ACC BUSINESS
Total Vendor Amount
962.26
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 962.26
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 230456205 INTERNET ACC 1.11.23-2.10.23 02/27/2023 02/27/2023 0.00 962.26 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
6,381.77
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 6,381.77
Payable Number Description Payable Date Due Date Discount Amount Payable Amount WATER SERVICES 1.23.23-2.22.23WATER SERVICES 1.23.23-2.22.23 02/28/2023 02/28/2023 0.00 6,381.77 1536
Vendor Number

BADALI GROUP LLC
Total Vendor Amount
11,998.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 11,998.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000627 Helmets Faceshields, Riot Bags, 1 Ballistic Shield 03/08/2023 03/08/2023 0.00 11,998.00 1172
Vendor Number

BAKERSFIELD ANIMAL HOSPITAL
Total Vendor Amount
162.25
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 162.25
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5370634706 EXAM/ CONSULTATION EMERGENCY 03/05/2023 03/05/2023 0.00 162.25 1028
Vendor Number
BAKERSFIELD CALIFORNIAN 1ARV05
Total Vendor Amount
790.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 790.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 161697 CITY OF ARVIN PUBLIC HEARING COMMERCIAL CANNABIS 02/15/2023 02/15/2023 0.00 790.99 1149
Vendor Number

BRANDON SNYDER
Total Vendor Amount
124.45
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 124.45
Payable Number Description Payable Date Due Date Discount Amount Payable Amount LUNCH FOR 7 OFFICERS LUNCH FOR 7 OFFICERS FOR TRAINING 03/02/2023 03/02/2023 0.00 124.45 1039
Vendor Number

CARTWRIGHT WHEEL & BRAKE SERVICE
Total Vendor Amount
297.54
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 297.54
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 043432 UNIT 317 STEERING LEAKAGE 02/21/2023 02/21/2023 0.00 145.00 043441 UNIT 317 ADJUSTMENTS MADE 02/25/2023 02/25/2023 0.00 152.54

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

44.57 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 44.57
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 469995 UNIT 319 TO LOCK TOOLS IN TRUCK BED 02/21/2023 02/21/2023 0.00 18.60 470730 WATER BOOTS FOR PEDRO PPE PUMP OUT WATER 02/27/2023 02/27/2023 0.00 25.97 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
650.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 650.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0148 ARVIN PD FLEET WASH 03.07.2023 03/07/2023 03/07/2023 0.00 380.00 INV0149 BUS WASH AND BUMPER SHINE 03.07.2023 03/07/2023 03/07/2023 0.00 270.00 1070
Vendor Number

GENERAL OFFICE
Total Vendor Amount
495.79
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 495.79
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20437 METER READING APD & COMM 1.31.23-2.28.23 02/28/2023 02/28/2023 0.00 397.62 20445 APD METER READING 1.31.23-2.28.23 02/28/2023 02/28/2023 0.00 98.17 1417
Vendor Number

JESUS MARTINEZ
Total Vendor Amount

57.16 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 57.16
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8044 2019 FORD F-350 SUPER DUTY WIPER BLADE 02/28/2023 02/28/2023 0.00 57.16 1249
Vendor Number

JOSE GARCIA JR
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 200 ADA CUSTOMER SERVICE / BRAKE INSPECTION TRAINING 03/04/2023 03/04/2023 0.00 300.00 1096
Vendor Number

LEAGUE OF CA CITIES SSJVD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV-02022 2023 LOCAL STREETS/ROADS NEED ASSESSMENT 02/15/2023 02/15/2023 0.00 300.00 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
3,922.37
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 3,922.37
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14000001 UNIT 203-EV REPLACED TIRE 11/16/2022 11/16/2022 0.00 296.55 14000002 UNIT 209 WINDSHILED WIPER NOT SPRAYING PROPERLY 11/16/2022 11/16/2022 0.00 118.66 14000066 UNIT 203-EV REAR INNER TIRE NEEDS TO BE REPLACED 11/16/2022 11/16/2022 0.00 474.64 14000115 UNIT 207-EV REPLACE LEFT FRONT TIRE 12/01/2022 12/01/2022 0.00 258.97 14000116 UNIT 211 REPAIR NON OPERATIONAL HVAC BLOWER 12/01/2022 12/01/2022 0.00 241.64 14000500 UNIT 211 REPLACE AUXILLARY BATTERY/CLEAN TERMINAL 02/10/2023 02/10/2023 0.00 390.33 14000501 UNIT 209 REPLACE AUXILLARY BATTERY/CLEAN TERMINAL 02/10/2023 02/10/2023 0.00 390.33 14000502 UNIT 203-EV REPLACED DRIVE SIDE REAR TIRE 02/13/2023 02/13/2023 0.00 284.95 64131473 UNIT 203-EV REPLACED RIGHT REAR OUTER TIRE 10/20/2022 10/20/2022 0.00 385.00 64131553 UNIT 211 REPAIRED AIRLEAKS ON FIREWALL 11/10/2022 11/10/2022 0.00 554.72 64131558 UNIT 207-EV RESECURE STORAGE COMPARTMENT 11/10/2022 11/10/2022 0.00 126.24

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
214.18
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 214.18
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 697138 BIN RENT AND 4 YD ROLL OFF MARCH 2023 03/01/2023 03/01/2023 0.00 214.18 1471
Vendor Number

NORI SANCHEZ
Total Vendor Amount
345.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 345.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount TRAINING 3.19.23-3.23.23 TRAINING 3.19.23-3.23.23 03/07/2023 03/07/2023 0.00 345.00 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount
1,120.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 1,120.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 32441 UNIT 315 NEW TIRES 02/21/2023 02/21/2023 0.00 1,120.00 1382
Vendor Number

PEDRO GOMEZ JR
Total Vendor Amount
1,716.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 1,716.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1041 VETS HALL FENCE WAS VANDALIZE 02/17/2023 02/17/2023 0.00 1,716.00 1346
Vendor Number

QUAD KNOPF INC
Total Vendor Amount
2,440.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 2,440.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 220044 ON CALL PROFESSIONAL SERVICES 1.8.23-2.4.23 02/21/2023 02/21/2023 0.00 919.50 220188 ON CALL SURVEYING SERVICES 1.08.23-2.4.23 02/21/2023 02/21/2023 0.00 1,521.00 1123
Vendor Number

SO CAL GAS CO
Total Vendor Amount
2,887.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 2,887.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SERVICES 1.25.23-2.24.23 SERVICES 1.25.23-2.24.23 02/28/2023 02/28/2023 0.00 2,887.12 1125
Vendor Number

SPARKLE TEXTILE RENTAL SERVICE
Total Vendor Amount
1,473.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 1,473.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount UNIFORM SERVICES FEBRUARY 2023 UNIFORM SERVICES FEBRUARY 2023 03/08/2023 03/08/2023 0.00 1,473.12 1131
Vendor Number

TEL-TEC SECURITY SYSTEMS
Total Vendor Amount

55.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 55.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 806272 ARVIN ADOBE COMPLEX FIRE MONITORING MARCH 2023 03/01/2023 03/01/2023 0.00 55.00

TYLER TECHNOLOGIES INC
Total Vendor Amount
1,170.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 1,170.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 025-411088 INCODE CUSTOMER RELATION- BUSINESS LICENSE 01/31/2023 01/31/2023 0.00 1,170.00 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
800.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 800.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000614 APOA Dues 03/03/2023 03/03/2023 0.00 800.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
927.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 927.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000615 SEIU Dues 03/03/2023 03/03/2023 0.00 47.00
INV0000616 SEIU Dues 03/03/2023 03/03/2023 0.00 880.49
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000619 ALEX GHAZARIAN 03/03/2023 04/15/2023 0.00 300.00 1456
Vendor Number

KERN COUNTY SHERIFF
Total Vendor Amount

82.11 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/08/2023 82.11
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000618 C# BCL-21-012888, F#22-02218, RICARDO MADRIGAL 03/03/2023 04/15/2023 0.00 82.11

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00341 - FOR AP 3/8/2023
3/8/2023 3:00:42 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 39 23 0.00 37,908.07
Packet Totals: 39 23 0.00 37,908.07
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check54 0.00 2,109.60
Packet Totals:
54 0.00 2,109.60

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) 3/14/2023 3:55:44 PM Page 1 of 3
Payment Register
City of Arvin APPKT00347 - LCW- REGISTRATION FOR MEGAN M 3.16-3.17.23 01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1097
Vendor Number

LIEBERT CASSIDY WHITMORE
Total Vendor Amount
620.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/14/2023 620.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 20234310 REGISTRATION FOR MEGAN M 3.16-3.17.23 03/09/2023 03/09/2023 0.00 620.00

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00347 - LCW- REGISTRATION FOR MEGAN M 3.16-3.17.23 3/14/2023 3:55:44 PM Page 2 of 3
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check11 0.00 620.00
Packet Totals:
11 0.00 620.00

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00347 - LCW- REGISTRATION FOR MEGAN M 3.16-3.17.23 3/14/2023 3:55:44 PM Page 3 of 3
Cash Fund Summary
Fund Name Amount
90 Main Pooled Cash Fund -620.00
Packet Totals: -620.00

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) 3/16/2023 4:27:50 PM Page 1 of 7
Payment Register
City of Arvin APPKT00353 - FOR AP 3/16/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1557
Vendor Number

ANAIZA PRADO
Total Vendor Amount
170.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 170.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount COMMISSIONER TRAINING COMMISSIONER TRAINING MILEAGE TO/FROM ARVIN 03/09/2023 03/09/2023 0.00 170.30 1002
Vendor Number

ARVIN COMMUNITY SERVICES DISTRICT
Total Vendor Amount
359.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 359.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 103000.01 1.23.23-2.22.23 103000.01 1.23.23-2.22.23 03/13/2023 03/13/2023 0.00 359.99 1150
Vendor Number
AT&T
Total Vendor Amount
378.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 378.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 000019504657 9391033189 SERVICE 1.13.23-2.12.23 02/13/2023 02/13/2023 0.00 378.38 1015
Vendor Number

AT&T MOBILITY
Total Vendor Amount
401.24
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 401.24
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 287251442687X02282023 PW + COMM DEV + CH CELL PHONES 1.23.23-2.22.23 02/22/2023 02/22/2023 0.00 401.24 1045
Vendor Number

CLARK PEST CONTROL OF STOCKTON
Total Vendor Amount
493.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 493.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 32846760 COMM DEV PEST AWAY SERCVICES 3.1.23 03/01/2023 03/01/2023 0.00 86.00 32846801 ARVIN PD PEST AWAY SERVICE 3.1.23 03/01/2023 03/01/2023 0.00 321.00 32846806 TRANSIT PEST AWAY SERVICES 3.1.23 03/01/2023 03/01/2023 0.00 86.00 1205
Vendor Number

CLEAN CUT LANDSCAPE MANAGEMENT INC
Total Vendor Amount
3,725.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 3,725.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4029 ARVIN LANDSCAPE & MAINT LLMD NO. 1 FEBRUARY 2023 02/28/2023 02/28/2023 0.00 3,000.00 4030 ARVIN LANDSCAPE & MAINT LLMD NO. 2 FEBRUARY 2023 02/28/2023 02/28/2023 0.00 725.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount
139.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 139.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 471652 ROPE TO TIE DOWN TOOLS / MATERIAL FOR GRAFFTI 03/06/2023 03/06/2023 0.00 139.14

DANIEL A ORTIZ
Total Vendor Amount
2,350.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 2,350.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 022423-01 UNIT 270 K-9 DECALS INSTALLED 02/24/2023 02/24/2023 0.00 1,100.00 022423-02 UNIT 288 UPDATE ANIMAL CONTROL BADGES 02/24/2023 02/24/2023 0.00 300.00 022823-02 UNIT 268 NEW ARVIN GRAPHIC KIT INSTALLED 02/28/2023 02/28/2023 0.00 950.00 1058
Vendor Number

DEPARTMENT OF JUSTICE
Total Vendor Amount
362.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 362.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 639220 FINGERPRINT SVCS FEBRUARY 2023 03/02/2023 03/02/2023 0.00 362.00 1193
Vendor Number

DIAMOND TECHNOLOGIES INC
Total Vendor Amount
41,014.57
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 37,494.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 32926MS MICROSOFT 365 FOR BUSINESS MARCH 2023 03/01/2023 03/01/2023 0.00 1,249.00 32927 SECURECENTRIC + FIREWALL MARCH 2023 03/01/2023 03/01/2023 0.00 8,120.34 Check 03/16/2023 3,520.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 33603475 DELL PWREDGE SERV LIC & EQUIP- WRKSTNS 3.7.23 03/07/2023 03/07/2023 0.00 3,520.10 Check 03/16/2023 37,494.47
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000644 2 outdoor Cameras,2 indoor cameras, Mounting kit 03/16/2023 03/16/2023 0.00 22,494.92 INV0000645 2 INDOOR CAMERA 03/16/2023 03/16/2023 0.00 5,630.21 1061
Vendor Number

DOOLEY ENTERPRISES, INC
Total Vendor Amount
562.74
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 562.74
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 64975 9MM RANGER T-SER 02/23/2023 02/23/2023 0.00 562.74 1406
Vendor Number

FASTRIP FOOD STORE
Total Vendor Amount
269.51
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 269.51
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FUEL CHARGES FEBRUARY 2023FUEL CHARGES FEBRUARY 2023 03/08/2023 03/08/2023 0.00 269.51 1558
Vendor Number

FATIMA ARRELLANO GONZALEZ
Total Vendor Amount
170.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 170.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount COMMISSIONER TRAINING COMMISSIONER TRAINING MILEAGE TO/FROM ARVIN 3.3.23 03/09/2023 03/09/2023 0.00 170.30 1062
Vendor Number
FEDEX
Total Vendor Amount

78.48 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 78.48
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-056-91983 SHIPPING SVCS 3.3.2023 03/03/2023 03/03/2023 0.00 78.48

GREGS PETROLEUM SERVICE INC
Total Vendor Amount
3,859.84
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 3,859.84
Payable Number Description Payable Date Due Date Discount Amount Payable Amount FUEL USAGE FEBRUARY 2023 FUEL USAGE FEBRUARY 2023 02/28/2023 02/28/2023 0.00 3,859.84 1417
Vendor Number

JESUS MARTINEZ
Total Vendor Amount
179.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 179.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8061 2017 FORD FUSION OIL CHANGE/ FILTER REPLACED 03/07/2023 03/07/2023 0.00 179.59 1168
Vendor Number
LOWES
Total Vendor Amount
197.38
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 197.38
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 909735 MATERIAL TO HEAT UP COLD MIX IN HOT BOX 01/19/2023 01/19/2023 0.00 197.38 1339
Vendor Number

MITCHELL GONZALES
Total Vendor Amount

22.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 22.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount SPECIAL DETAIL UNIT 292 SPECIAL DETAIL UNIT 292 CONDORS GAME 03/05/2023 03/05/2023 0.00 22.00 1247
Vendor Number

MOBILE AG AND INDUSTRIAL SUPPLY
Total Vendor Amount
308.19
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 308.19
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 113960 PPE FOR PW STAFF 02/23/2023 02/23/2023 0.00 308.19 1340
Vendor Number

NATHAN M HODGES
Total Vendor Amount
13,696.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 13,696.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 00493 LEGAL FEES FEBRUARY 2023 03/13/2023 03/13/2023 0.00 13,696.10 1184
Vendor Number

OREILLY AUTOMOTIVE INC
Total Vendor Amount
586.93
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 586.93
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4451-271859 BLUE DEF / GAL ANITFREEZE FOR TRANSIT 02/02/2023 02/02/2023 0.00 201.25 4451-275774 UNIT 303 BATTERY FOR DUMP TRUCK 02/21/2023 02/21/2023 0.00 318.59 4451-276978 MATERIAL FOR PUBLIC WORKS SHOP 02/28/2023 02/28/2023 0.00 67.09 1109
Vendor Number

PACIFIC IRRIGATION
Total Vendor Amount
1,201.09
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 1,201.09
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 00219884 DIGIORGIO PARK IRRIGATION 01/19/2023 01/19/2023 0.00 1,201.09

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00353 - FOR AP 3/16/2023
3/16/2023 4:27:50 PM Page 4 of 7
1108
Vendor Number
PG & E
Total Vendor Amount
917.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 917.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 4776920476-0 2.8.23-3.9.23 4776920476-0 2.8.23-3.9.23 03/10/2023 03/10/2023 0.00 623.65 8440977428-2 2.1.23-2.28.23 8440977428-2 2.1.23-2.28.23 03/02/2023 03/02/2023 0.00 270.86 8831924329-6 2.8.23-3.9.23 8831924329-6 2.8.23-3.9.23 03/10/2023 03/10/2023 0.00 22.63 1345
Vendor Number

PROVOST & PRITCHARD CONSULTING GROUP
Total Vendor Amount
7,480.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 7,480.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 98442 FRANKLIN STREET REHAB PROJECT JANUARY 2023 02/17/2023 02/17/2023 0.00 7,480.10 1559
Vendor Number

RUSS BASSETT CORP
Total Vendor Amount
46,467.14
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 46,467.14
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 91637 NEW DISPATCH CONSOLES 02/15/2023 02/15/2023 0.00 46,467.14 1280
Vendor Number

SERGIO ALDANA SALAZAR
Total Vendor Amount
350.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 350.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 476 UNIT 268 REMOVE PLASTIC STRIPES & POLISH 02/28/2023 02/28/2023 0.00 350.00 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
108.99
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 108.99
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 168251101022123 PUBLIC WORKS SVC 3.1.23-3.28.23 02/21/2023 02/21/2023 0.00 108.99 1126
Vendor Number

STAPLES BUSINESS ADVANTAGE
Total Vendor Amount
1,312.05
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 1,312.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1647244445 OFFICE SUPPLIES FOR THE CITY FEBRUARY 2023 02/25/2023 02/25/2023 0.00 1,312.05 1145
Vendor Number

VEOLIA WATER NORTH AMERICA MAINT NOTE
Total Vendor Amount
164,103.51
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 164,103.51
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9000080864 O & M SERVICES WASTEWATER JANUARY 2023 02/23/2023 02/23/2023 0.00 164,103.51 1140
Vendor Number
VERIZON WIRELESS 609123961 5
Total Vendor Amount
1,011.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 1,011.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9928605221 ARVIN PD CELL PHONES 1.26.23-2.25.23 02/25/2023 02/25/2023 0.00 1,011.00

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00353 - FOR AP 3/16/2023
3/16/2023 4:27:50 PM Page 5 of 7
1139
Vendor Number
VERIZON WIRELESS 609123961 6
Total Vendor Amount
2,015.63
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 2,015.63
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9928605222 ARVIN PD AIR CARDS 1.26.23-2.25.23 02/25/2023 02/25/2023 0.00 2,015.63 1186
Vendor Number
VERIZON WIRELESS 642023305 2
Total Vendor Amount
576.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 576.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 9928818573 TRANSIT SVCS 1.29.23-2.28.23 02/28/2023 02/28/2023 0.00 576.30 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
110.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 110.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5024044606 COMM DEV LEASE 2.21.23-3.20.23 02/23/2023 02/23/2023 0.00 110.88 1555
Vendor Number

WEX BANK
Total Vendor Amount
1,198.88
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/16/2023 1,198.88
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 87432482 FUEL PURCHASES FOR FEBRUARY 2023 02/25/2023 02/25/2023 0.00 1,198.88

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00353 - FOR AP 3/16/2023
3/16/2023 4:27:50 PM Page 6 of 7
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 47 35 0.00 296,177.39
Packet Totals: 47 35 0.00 296,177.39

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) 3/22/2023 3:49:25 PM Page 1 of 6
Payment Register
City of Arvin APPKT00355 - FOR AP 3/22/2023
01 - Vendor Set 01
Bank: Main Pool Ck - Main Checking - BOA
1563
Vendor Number
BISLA FARMS INC.

Total Vendor Amount
898.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 898.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount BISLA FEE RECONCILIATION BISLA FEE RECONCILIATION $898 03/22/2023 03/22/2023 0.00 898.00 1039
Vendor Number

CARTWRIGHT WHEEL & BRAKE SERVICE
Total Vendor Amount
145.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 145.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 43420 ANIMAL CONTROL VEHICLE ALIGNMENT 02/14/2023 02/14/2023 0.00 145.00 1047
Vendor Number

COMMUNICATION ENTERPRISES
Total Vendor Amount
420.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 420.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 1114459 LTR 450 DISPATCH PW MARCH 2023 03/21/2023 03/21/2023 0.00 240.00 1114460 LTR 450 DISPATCH TRANSIT MARCH 2023 03/06/2023 03/06/2023 0.00 180.00 1204
Vendor Number

COMPLETE HARDWARE STORE AND MORE
Total Vendor Amount

89.05 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 89.05
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 471897 TOOLS / MATERIAL FOR CITY SHOP 03/08/2023 03/08/2023 0.00 89.05 1176
Vendor Number

CORELOGIC SOLUTIONS LLC
Total Vendor Amount
200.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 200.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 30653201 KERN ONLINE DATA PARCEL MAPS FEBRUARY 2023 02/28/2023 02/28/2023 0.00 200.00 1310
Vendor Number

ERIC REYES GUERRA
Total Vendor Amount
290.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 290.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0151 BUS WASH AND BUMPER SHINE 03.17.2023 03/17/2023 03/17/2023 0.00 290.00 1062
Vendor Number
FEDEX
Total Vendor Amount

93.04 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 93.04
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 8-063-55324 SHIPPING SVCS 3.10.23 03/21/2023 03/21/2023 0.00 93.04

GRIFFIN GRAPHICS INC
Total Vendor Amount
310.44
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 310.44
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 10516 COA EMPLOYEE SHIRT 02/09/2023 02/09/2023 0.00 60.56 10576 COA EMPLOYEE SHIRTS 03/10/2023 03/10/2023 0.00 249.88 1153
Vendor Number

JAS PACIFIC
Total Vendor Amount
2,587.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 2,587.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount PC 6544 PLANNING SVCS 2.1.23 - 2.28.23 03/05/2023 03/05/2023 0.00 2,587.50 1417
Vendor Number

JESUS MARTINEZ
Total Vendor Amount
189.75
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 189.75
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 7881 UNIT 292 OIL CHANGE 10/19/2022 10/19/2022 0.00 189.75 1086
Vendor Number

KERN COUNTY CLERK
Total Vendor Amount

50.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 50.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount COUNTY ADMIN FEE OF $50 COUNTY ADMIN FEE OF $50 TO FILE NOD 03/22/2023 03/22/2023 0.00 50.00 1092
Vendor Number

KERN PRINT SERVICES
Total Vendor Amount
123.12
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 123.12
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 50322 PERFORATED PAPER BUILDING DEPART. JOB CARDS 02/28/2023 02/28/2023 0.00 123.12 1332
Vendor Number

MADLAND TOYOTA LIFT INC
Total Vendor Amount
381.59
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 381.59
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 14000575 UNIT 110 45 DAY INSPECTION REPAIR STOP BUZZER 02/28/2023 02/28/2023 0.00 330.00 15000029 UNIT 110 WIPER BLADES 02/23/2023 02/23/2023 0.00 51.59 1102
Vendor Number

MOUNTAINSIDE DISPOSAL
Total Vendor Amount
552.10
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 552.10
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 698490 BIN RENT AND 4 YD ROLL OFF FEBRUARY 2023 03/10/2023 03/10/2023 0.00 552.10 1110
Vendor Number

PACIFIC TIRE ARVIN
Total Vendor Amount
510.30
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 510.30
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 32373 UNIT 288 ANIMAL CONTROL NEW TIRE 02/08/2023 02/08/2023 0.00 392.89 32381 UNIT 292 FLAT REPAIR 02/09/2023 02/09/2023 0.00 30.41 32430 UNIT 291 TIRE REPAIR 02/17/2023 02/17/2023 0.00 27.00 32454 UNIT 288 ANIMAL CONTROL WHEEL BALANCE 02/23/2023 02/23/2023 0.00 60.00

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00355 - FOR AP 3/22/2023
3/22/2023 3:49:25 PM Page 3 of 6
1108
Vendor Number
PG & E
Total Vendor Amount
14,961.78
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 14,961.78
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ELEC SVC 02.10.23-03.13.23 ELEC SVC 02.10.23-03.13.23 03/14/2023 03/14/2023 0.00 14,961.78 1449
Vendor Number

PRECISION CIVIL ENGINEERING (PCE)
Total Vendor Amount
4,035.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 4,035.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 27862 22-072.1- LEAP FUNDING 03/15/2023 03/15/2023 0.00 4,035.00 1114
Vendor Number

PUBLIC WORKS COUNTY OF KERN
Total Vendor Amount
1,583.72
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 1,583.72
Payable Number Description Payable Date Due Date Discount Amount Payable Amount ARV 3.08.2023 ARV 3.08.2023 03/08/2023 03/08/2023 0.00 1,583.72 1112
Vendor Number

PURCHASE POWER
Total Vendor Amount
503.50
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 503.50
Payable Number Description Payable Date Due Date Discount Amount Payable Amount METER ADD 3.12.23 METER ADD 3.12.23 03/12/2023 03/12/2023 0.00 503.50 1552
Vendor Number

RANDY MICHAEL LOPEZ
Total Vendor Amount
454.39
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 454.39
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 727947 JAIL CELL #3 TOILET LEAKING/ FAUCET BUTTON STUCK 03/14/2023 03/14/2023 0.00 454.39 1202
Vendor Number

SINTRA GROUP
Total Vendor Amount
11,662.51
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 11,662.51
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 2023134 BACKGROUND INVESTIGATIONS 3.11.2023 03/11/2023 03/11/2023 0.00 11,662.51 1033
Vendor Number

SPECTRUM BUSINESS
Total Vendor Amount
290.97
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 290.97
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 167729901030123 SERVICE MARCH 2023 03/01/2023 03/01/2023 0.00 290.97 1566
Vendor Number

UBEO BUSINESS SERVICES
Total Vendor Amount

4.00 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 4.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount OVERPAYMENT OF $4 OVERPAYMENT OF $4 FOR BUSINESS LICENSE 03/17/2023 03/17/2023 0.00 4.00

URIEL JESSE ORTIZ
Total Vendor Amount
551.64
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 551.64
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV2145 UNIT 315 IGNITION COIL 03/09/2023 03/09/2023 0.00 551.64 1142
Vendor Number

WELLS FARGO LEASE PMTS
Total Vendor Amount
308.36
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 308.36
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 5024147273 LARGE COPIER LEASE COMM DEV 2.28.23-3.28.23 03/21/2023 03/21/2023 0.00 183.87 5024147274 LARGE COPIER LEASE COMM DEV 2.28.23-3.29.23 03/03/2023 03/03/2023 0.00 124.49 1147
Vendor Number

ZEE MEDICAL SERVICE
Total Vendor Amount

81.03 Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 81.03
Payable Number Description Payable Date Due Date Discount Amount Payable Amount 34-200999 FIRST AID SUPPLIES FOR TRANSIT 03/17/2023 03/17/2023 0.00 81.03 Bank: PY - Payroll Vendor Payables
1013
Vendor Number

ARVIN POLICE OFFICERS
Total Vendor Amount
750.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 750.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000635 APOA Dues 03/17/2023 03/17/2023 0.00 750.00
1017
Vendor Number

CENTRAL CALIFORNIA ASSOC OF PUBLIC EMPLOYEES
Total Vendor Amount
932.49
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 932.49
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000636 SEIU Dues 03/17/2023 03/17/2023 0.00 52.00
INV0000637 SEIU Dues 03/17/2023 03/17/2023 0.00 880.49
1312
Vendor Number

FRANCHISE TAX BOARD
Total Vendor Amount
300.00
Vendor Name
Payment Type Payment Number Payment Date Payment Amount Check 03/22/2023 300.00
Payable Number Description Payable Date Due Date Discount Amount Payable Amount INV0000639 ALEX GHAZARIAN 03/17/2023 04/15/2023 0.00 300.00

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.) Payment Register APPKT00355 - FOR AP 3/22/2023
3/22/2023 3:49:25 PM Page 5 of 6
Payment Summary
Type
Payment
Count Discount Payment
Payable
Bank Code Count
Main Pool Ck Check 33 26 0.00 41,276.79
Packet Totals: 33 26 0.00 41,276.79
Type
Payment
Count Discount Payment
Payable
Bank Code Count
PY Check43 0.00 1,982.49
Packet Totals:
43 0.00 1,982.49

4.A.1
Attachment: Demand Register(s) of February 24, 2023 - March 23, 2023 (Demand Register(s) of February 24, 2023 - March 23, 2023.)

4.B.1
Attachment: Payroll Register(s) of March 03, 2023 (Payroll Register(s) of March 03, 2023 and March 17, 2023.)

4.B.2
Attachment: Payroll Register(s) of March 17, 2023 (Payroll Register(s) of March 03, 2023 and March 17, 2023.)

4.B.2
Attachment: Payroll Register(s) of March 17, 2023 (Payroll Register(s) of March 03, 2023 and March 17, 2023.) Arvin City Council Meeting Minutes – February 28, 2023

Page 1 of 5 ends

REGULAR MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
FEBRUARY 28, 2023
CALL TO ORDER @ 6:00PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: MPT Borreli absent; All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda with the following changes:
- Removal of Action Items 6A and 6B.
- Removal of Public Hearing Item 5D.
- Move Presentation Item 3B to be considered and presented prior to Presentation Item 3A.

Motion CM Horton Second CM Murillo Vote 4-0

3. PRESENTATION(S)
A. Arvin Wastewater Treatment Facility Annual Report 2022 Gerry Lemus, Project Manager – Veolia Water
B. Grants Presentation
Christine Viterelli, Grants Manager – City of Arvin

4. CONSENT AGENDA ITEM(S)
A. Approval of Demand Register(s) of February 10, 2023 – February 23, 2023.

B. Approval of Payroll Register(s) of February 17, 2023.

C. Approval of the Minutes of the Regular Meeting(s) of February 14, 2023.

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of February 28, 2023 (Minutes of the Regular Mtg(s) of Feb 28, 2023 & Special Arvin City Council Meeting Minutes – February 28, 2023

Page 2 of 5 ends

D. Approval of Special Event Permit Application for the Arvin Chamber of Commerce Wildflower Festival to be Held at Smothermon Park on April 17, 2023 through April 25, 2023 (Event Dates April 20 - 23) with the Requirement to Abide by Stipulations as Set Forth by the City of Arvin and the Arvin Police Department Including Private Security Guards, Insurance, Applicable Fees, ABC Daily License Requirements and Police Department Personnel Costs of $2,402.91.

E. Approval of Special Event Permit Application for Circus Royal Spectacular for Operation of A Temporary Circus to be Held at Smothermon Park on March 7, 2023 through March 14, 2023 with the Requirements as Set Forth by the City of Arvin Including Private Security Guards, Insurance, and Applicable Fees.

F. Approval of First Amendment to Consultant Services Agreement Between the City of Arvin, California and V-Max Electric, Inc. for Electric Vehicle Charging Station Equipment and Installation with Integration for A Cost Not to Exceed $170,021.00.

Resolution No. 2023-03
G. Approval of Engineer II Classification, Job Description, and Salary Schedule.

H. Approval of Appointment of Rubi Carmona to the Arvin Planning Commission. (Councilmember Horton)
Staff recommends approval of the Consent Agenda.

Motion to approve Consent Agenda Items 4A – 4H.

Motion CM Horton Second CM Reyes Vote 4-0

5. PUBLIC HEARING ITEM(S)
A. A Public Hearing to Consider and Approve A Resolution of the City Council of the City of Arvin Declaring There Are No Unmet Transit Needs That Can Be Reasonably Met Within the City of Arvin. (City Manager) Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve the Resolution.

Motion CM Horton Second CM Murillo Vote 4-0
Resolution No. 2023-08

Page 3 of 5 ends

B. A Public Hearing to Consider and Approve A Resolution of the City Council of the City of Arvin to Affirm the Planning Commission’s Action and Uphold the Imposition of the Condition Requiring the Payment of the Traffic Impact Fee – PUD (SDP) 1100BMB-Vanguard per Resolution No. APC 2022-07 Dated December 14, 2022. (City Manager)
Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution.

Hearing opened.

Public Testimony: Applicant Petrus Tjandra requested the Council consider waiving or offering a decrease to the traffic impact fees as it will place a strain on their project.

Hearing closed.

Motion to approve the Resolution with the following revisions:

The City Council has authorized a twenty percent (20%) reduction to the required Traffic Impact Fees. The following additional language has been placed in the Resolution: The Modification approved by the City Council provides the applicant with a twenty percent (20%) reduction to the required Traffic Impact Fees. The Development Impact Fee program allows payment of the development impact fees over the course of four (4) years. The first payment, equal to twenty percent (20%) of the total Development Impact Fees, is due one (1) year from the date of building permit issuance. Annual payments are due each year thereafter, on or before the date of building permit issuance, ending with final and full payment by three (3) years from the date of building permit issuance. Fee deferrals will be secured by one of the following:
· Assigned passbook or certificate of deposit; or
· Irrevocable letter of credit; or
· Surety bond; or
· Lien against the property; or
· Negotiable securities if approved by the City Council; or · Reservation of funds within the escrow account of the senior lender; and
The City Council upon consideration of applicants’ reason for the appeal and the request for waiver of the payment of Traffic Impact Fees and upon consideration of Staff’s review, the Council rejects the applicants appeal and affirms, with modifications, the Planning Commission’s actions. The Modification approved provides the applicant with a twenty percent (20%) reduction to the required Traffic Impact Fees and the City’s policies allows payment of the development impact fees over the course of four (4) years.

Motion CM Murillo Second CM Horton Vote 4-0
Resolution No. 2023-09
Agreement No. 2023-05

Page 4 of 5 ends

C. A Public Hearing to Consider and Approve A Resolution of the City Council of the City of Arvin Adopting the Arvin Environmental Justice Element, An Element to the General Plan, and Accepting the CEQA Determination of A Categorical Exemption per Section 15061(b)(3) (General Rule) of the California Environmental Quality Act (CEQA). (City Planner) Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution.

Hearing opened.

No public testimony received.

Hearing closed.

Motion to approve the Resolution.

Motion CM Horton Second CM Reyes Vote 4-0
Resolution No. 2023-10
D. A Public Hearing to Consider Introduction of An Ordinance of the City Council of the City of Arvin Amending Ordinance 2022-479 Which Established Title 8, Chapter 8.29, Section 8.29.05 Commercial Cannabis Activity of the Arvin Municipal Code To Permit a Limited Number of Type 10 or Type 12 Store Front Sales of Commercial Cannabis. (City Manager)
Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance.

Above Public Hearing Item 5D was removed from the agenda.

6. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Authorizing Veolia North America to Locate and Install A Solar Renewable Energy Generating System at the Arvin Wastewater Treatment Facility. (Gerry Lemus, Veolia Water)
Staff recommends approval of the Resolution.

Above Action Item 6A was removed from the agenda.

B. Consideration and Approval to Adopt the City of Arvin Policy and Procedure Manual. (ACM / HR Manager)
Staff recommends adoption of the City of Arvin Policy and Procedure Manual.

Above Action Item 6B was removed from the agenda.

Page 5 of 5 ends

C. Discussion and Action on Measures to Mitigate the Impacts of the COVID-19 (Coronavirus) Pandemic. (City Manager)
Staff recommends to discuss and take action as appropriate.

No motion and no action taken for above Action Item 6C.

7. STAFF REPORTS

8. COUNCIL MEMBER COMMENTS

9. CLOSED SESSION ITEM(S)
A. Threats to Public Services or Facilities (Pursuant to Government Code, §54957(a).)
Consultation with: City Attorney and/or City Emergency or Critical Function Personnel. (one item)
B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (3): (six potential cases)
CLOSED SESSION REPORT BY CITY ATTORNEY:
9A. An update was provided to the City Council; No reportable action taken. 9B. Direction was provided to the City Attorney concerning one matter; No other reportable action taken related to the remaining five matters.

10. ADJOURNED @ 7:50PM
Respectfully submitted,
Cecilia Vela, City Clerk

4.C.1
Attachment: Minutes of the Regular Arvin City Council Meeting of February 28, 2023 (Minutes of the Regular Mtg(s) of Feb 28, 2023 & Special Special Arvin City Council Meeting Minutes – March 07, 2023

Page 1 of 2 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
MARCH 07, 2023
CALL TO ORDER @ 6:01PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: MPT Borreli and Mayor Trujillo absent; All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion CM Horton CM Murillo Vote 3-0

3. ACTION ITEM(S)
A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Authorizing Veolia North America to Locate and Install A Solar Renewable Energy Generating System at the Arvin Wastewater Treatment Facility. (Gerry Lemus, Veolia Water)
Staff recommends approval of the Resolution.

Motion to direct Veolia North America to work with the City of Arvin for submittal of the PG&E interconnection application. (Proposed Resolution was not approved.) Motion CM Horton Second CM Reyes Vote 3-0

4.C.2
Attachment: Minutes of the Special Arvin City Council Meeting of March 07, 2023 (Minutes of the Regular Mtg(s) of Feb 28, 2023 & Special Special Arvin City Council Meeting Minutes – March 07, 2023

Page 2 of 2 ends

B. Consideration and Approval to Adopt the City of Arvin Policy and Procedure Manual. (ACM / HR Manager)
Staff recommends adoption of the City of Arvin Policy and Procedure Manual.

Motion to approve the City of Arvin Policy and Procedure Manual.

Motion CM Horton Second CM Reyes Vote 36-0

4. ADJOURNED @ 7:05PM
Respectfully submitted,
Cecilia Vela

Page 1 of 2 ends

SPECIAL MEETING MINUTES

ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE

ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY /

ARVIN PUBLIC FINANCING AUTHORITY
MARCH 17, 2023
CALL TO ORDER @ 12:18PM

PLEDGE OF ALLEGIANCE

INVOCATION
ROLL CALL: MPT Borreli and CM Murillo absent; All others present.

1. APPROVAL OF AGENDA AS TO FORM.

Motion to approve the Agenda.

Motion CM Horton Mayor Trujillo Vote 3-0

3. PRESENTATION(S)
A. Arvin Community Services District – Clean Energy Project Raul Barraza, Jr., General Manager – ACSD
Jessica Ritter, Facility Solutions Specialist – SitelogIQ B. Possible Arvin Clean Energy Projects
Jessica Ritter, Facility Solutions Specialist – SitelogIQ

4. SUCCESSORY AGENCY ACTION ITEM(S)
A. Consideration and Approval of A Letter of Intent Between the Successor Agency to the Arvin Community Redevelopment Agency and the Arvin Community Services District for A Ground Lease of Approximately Six (6) Acres, APN 189-353-07. (City Manager)
Staff recommends approval of Letter of Intent Between the Successor Agency

4.C.3
Attachment: Minutes of the Special Arvin City Council Meeting of March 17, 2023 (Minutes of the Regular Mtg(s) of Feb 28, 2023 & Special Special Arvin City Council Meeting Minutes – March 17, 2023

Page 2 of 2 ends

to the Arvin Community Redevelopment Agency and the Arvin Community Services District for A Ground Lease of Approximately Six (6) Acres, APN 189-353-07 and Authorizing the Mayor to Execute the Letter of Intent to Ground Lease.

Motion to approve the Letter of Intent Between the Successor Agency to the Arvin Community Redevelopment Agency and the Arvin Community Services District for A Ground Lease of Approximately Six (6) Acres, APN 189-353-07 and Authorizing the Mayor to Execute the Letter of Intent to Ground Lease.

Motion CM Horton Second CM Reyes Vote 3-0
Agreement No. 2023-04

5. ADJOURNED @ 12:46PM
Respectfully submitted,
Cecilia Vela, City Clerk

4.C.3
Attachment: Minutes of the Special Arvin City Council Meeting of March 17, 2023 (Minutes of the Regular Mtg(s) of Feb 28, 2023 & Special

Page 1 of 2 ends

Staff Report – Adopting Policy Concerning the Provision of Sewer Service Connection to Proposed Development.

CITY OF ARVIN
Staff Report
March 28, 2023
TO: Arvin City Council
FROM: Chris Soriano, City Planner
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution of the City Council of the City of Arvin Adopting the Policy Concerning the Provision of Sewer Service Connection to Proposed Development That Include Housing Units Affordable to Lower Income Households And Accept CEQA determination of a Categorical Exemption per Section 15061(b)(3) (General Rule) of the California Environmental Quality Act (CEQA).

BACKGROUND
California Legislature enacted Senate Bill 1087, which amended Government Code Section 65589.7 to require all public agencies that provide water and/or sewer services to (1) adopt written policies and procedures granting a priority for the provision of public water or sewer services to include proposed developments that include units affordable to lower income households, and (2) deny or condition the approval of an application for services to, or reduce the amount of services applied for by, proposed developments that include housing units affordable to lower income households only upon specific written findings that the denial, or reduction of service is necessary due to the existence of certain circumstances specified in Section 65589.7 The 2023-2031 Housing Element update for the City of Arvin will establish policies that require the City to provide priority for sewer connections for affordable housing projects; The adoption of this policy will meet that requirement.

The City is responsible for providing sewer services only since Arvin Community Services District has its own policies to comply with the law.

ENVIRONMENTAL REVIEW
The adoption of the policy is following the policies and regulations of the State of California. The project is exempt per Section 15061(b)(3) (General Rule) of the California Environmental Quality Act (CEQA) Guidelines because the project is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.

STAFF RECOMMENDATION:

Staff is recommending the City Council adopt the attached Resolution of the City Council of the City of Arvin Adopting the Policy Concerning the Provision of Sewer Service Connection to Proposed Development that include Housing Units Affordable to Lower Income Households And Adopt The Categorical Exemption Per CEQA Guidelines pursuant to Section 15061(b) (3).

4.D.1
Attachment: 1-Staff_Report_Water_Sewer Priority (Sewer Connection Policy)

Page 2 of 2 ends

Staff Report – Adopting Policy Concerning the Provision of Sewer Service Connection to Proposed Development.

FISCAL CONSIDERATIONS
The adoption of the policy to provide priority sewer connections for housing developments that provide affordable housing will have no fiscal impact to the wastewater treatment plant operation.

No reduction in connection fees nor monthly service fees is provided for affordable housing projects.

ATTACHMENTS
Attachment 1 – Resolution
Notice of Exemption

4.D.1
Attachment: 1-Staff_Report_Water_Sewer Priority (Sewer Connection Policy)

Page 1 of 3 ends

Reso Adopting Policy Concerning Provision of Sewer Services to Proposed Developments – Lower Income Households.

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

ADOPTING THE POLICY CONCERNING THE PROVISION OF SEWER

SERVICES TO PROPOSED DEVELOPMENTS THAT INCLUDE
HOUSING UNITS AFFORDABLE TO LOWER INCOME HOUSEHOLDS.

WHEREAS, the California Legislature has declared that the lack of housing affordable to lower income households is a matter of statewide importance; and WHEREAS, in 2005 the California Legislature enacted Senate Bill 1087, which amended Government Code Section 65589.7 to require all public agencies that provide water or sewer services to (1) adopt written policies and procedures granting a priority for the provision of public water or sewer services to include proposed developments that include units affordable to lower income households, and (2) deny or condition the approval of an application for services to, or reduce the amount of services applied for by, proposed developments that include housing units affordable to lower income households only upon specific written findings that the denial, or reduction of service is necessary due to the existence of certain circumstances specified in Section 65589.7; and
WHEREAS, the 2023-2031 Housing Element update for the City of Arvin will establish policies that require the City to provide priority for sewer connections for affordable housing projects; and
WHEREAS, the City is the purveyor of sewer services; and WHEREAS, the adoption of this policy document will not have any significant environmental impacts on the environment. Therefore, the project is Exempt from CEQA pursuant to Section 15061(b) (3) of the CEQA Guidelines.

NOW, THEREFORE, BE IT RESOLVED, that the following guidelines are hereby adopted by the City Council of the City of Arvin with respect to providing priority sewer service to developments that include housing units affordable to lower-income households.

SECTION 1. Pursuant to, and to the extent required by, Government Code Section 65589.7, Council hereby adopt the following as its written policies and procedures for provision of sewer service to proposed developments that include housing units affordable to lower income households as defined by Section 50079.5 of the California Health and Safety Code, except as provided otherwise in Section 2 of this Resolution.

1. The City shall devote its best efforts to plan for and, to a reasonable degree (as determined on a case by case basis), prioritize providing sewer connections to housing affordable to lower income households;

2. Proposed developments that include housing units affordable to lower income households" means that dwelling units shall be sold or rented to lower income households, as defined

4.D.2
Attachment: 2-Resolution_Water_Sewer_Priority (Sewer Connection Policy)

Page 2 of 3 ends

Reso Adopting Policy Concerning Provision of Sewer Services to Proposed Developments – Lower Income Households. in Section 50079.5 of the Health and Safety Code, at an affordable housing cost, as defined in Section 50052.5 of the Health and Safety Code, or an affordable rent, as defined in Section 50053 of the Health and Safety Code;

3. The City shall work with Arvin Community Services District to obtain water service for affordable housing projects for lower income individuals;

4. Development projects that include housing units affordable to lower income households shall not be denied approval of an application for service, nor shall conditions be imposed thereon or services reduced which are applied for; and

5. That the City shall not discriminate in any manner when processing and considering requests for sewer services by developments that include housing units affordable to lower income households.

SECTION 2. Pursuant to, and to the extent permitted by, Government Code Section 65587.7, the City Manager may make specific written findings that the denial, condition, or reduction of requested sewer services is necessary due to the existence of one or more of the following:

1. That the City is subject to a compliance order issued by the State Department of Health Services that prohibits new water connections;

2. That the City does not have sufficient sewer treatment or collection capacity, as demonstrated by a written engineering analysis and report on the condition of the treatment or collection works, to serve the needs of the proposed development;

3. That the City is under an order issued by the regional water quality control board that prohibits new sewer connections;

4. That the applicant has failed to agree to reasonable terms and conditions relating to the provision of service generally applicable to development projects seeking service from the City; including, but not limited to, the requirements of local, state, or federal laws and regulations or payment of a fee or charge imposed pursuant to Government Code Section 66013;

5. That the applicant has failed to submit a density bonus housing plan or an inclusionary housing plan in accordance with the Arvin General Plans and the Municipal Code, or failed to demonstrate through a covenant that the project provides housing units affordable to lower income households to the satisfaction of the City Manager.

6. In the circumstance where the city has tentative and/or final subdivision map applications on record in excess of the sewer capacity available, the city shall determine which projects should receive such capacity based on the policy adopted by city council. The city shall notify in writing any project applicants that will not receive the available sewer capacity.

4.D.2
Attachment: 2-Resolution_Water_Sewer_Priority (Sewer Connection Policy)

Page 3 of 3 ends

Reso Adopting Policy Concerning Provision of Sewer Services to Proposed Developments – Lower Income Households.

7. At such time as the city makes specific written findings for denial of service in accordance with this policy, the city shall also, if possible, establish written conditions whereby the applicant may address, remedy or resolve the city’s findings, to the satisfaction of the city.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 28th day of March 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.D.2
Attachment: 2-Resolution_Water_Sewer_Priority (Sewer Connection Policy)

Page 1 of 1 ends

NOTICE OF EXEMPTION
Filing of Notice of Exemption
in Compliance with Section 15061(b)(3) General Rule
of the California Environmental Quality Act – Policy
Sewer Priority for Affordable Housing – 2023
Place in project file until approved – then file with Kern County Clerk

AFFIDAVIT OF FILING AND POSTING
Court Records Supervisor Office of the County Clerk
I declare that I received and posted this notice on the filing date as required by California Public Resources Code Section 21152(c). Said Notice will remain posted for 30 days for the filling date.

TO: COUNTY CLERK
County of Kern,
1115 Truxtun Ave. 1st Floor,
Bakersfield, CA 93301
FROM: City of Arvin
City Clerk, P.O. Box 548
200 Campus Drive, Arvin, CA 93203
661-854-3134 Office, 661-854-0817 Fax
Project title: Resolution of the City Council of the City of Arvin – Policy Sewer Priority for Affordable Housing – 2023
Description of Nature, Purpose, and Beneficiaries of Project: California Legislature enacted Senate Bill 1087, which amended Government Code Section 65589.7 to require all public agencies that provide water and/or sewer services to (1) adopt written policies and procedures granting a priority for the provision of public water or sewer services to include proposed developments that include units affordable to lower income households, and (2) deny or condition the approval of an application for services to, or reduce the amount of services applied for by, proposed developments that include housing units affordable to lower income households only upon specific written findings that the denial, or reduction of service is necessary due to the existence of certain circumstances specified in Section 65589.7 Project location: City Wide Assessor Parcel Number(s): N/A Name of public agency approving project: City of Arvin, CA - City Council approved on March 28, 2023 Name and person or agency carrying out the project: City of Arvin, Panning Division, Chris Soriano, City Planner Exempt status: SECTION 15061(b)(3) General Rule
Reasons why project is exempt: Reasons to support exemption findings: This section applies only to projects which have the potential for causing a significant effect on the environment but where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The adoption of a Policy in accordance with Senate Bill 1087, which amended Government Code Section 65589.7 to require all public agencies that provide water and/or sewer service for affordable housing. There is no substantial evidence that there are unusual circumstances (including future activities) resulting in (or which might reasonably result in) significant impacts which threaten the environment. The exceptions to the categorical exemptions pursuant to Section 15300.2 of the State CEQA Guidelines are:
(a) Location. Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located -- a project that is ordinarily insignificant in its impact on the environment may in a particularly sensitive environment be significant. Therefore, these classes are considered to apply all instances, except where the project may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies. (b) Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant. (c) Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. (d) Scenic Highways. A categorical exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a state scenic highway. This does not apply to improvements which are required as mitigation by an adopted negative declaration or certified EIR. (e) Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. (f) Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource.

Contact person: Chris Soriano, City Planner, 141 Plumtree Drive, Arvin, CA 93203 Signature/Title/ Date:
________________________ / March 29, 2023
Chris Soriano, City Planner
Record available to General
Public:

This is to certify that the environmental document and record of project approval is available to the General Public at City of Arvin, City Clerk’s Office, 300 Campus Drive, Arvin, California, 93203. This Notice of Exemption and its supporting documents may be reviewed/obtained during normal working hours at the above address.

Note: The filing of a Notice of Exemption and the posting on the list of notices start a 35-day statute of limitations period on legal challenges to the agency's decision that the project is exempt from CEQA. If a Notice of Exemption is not filed, a 180-day statute of limitations will apply. Refer to Section 15061(d) for filing instructions.

4.D.3
Attachment: 3- Final NOE Policy Sewer Priorty for Affordable Housing (Sewer Connection Policy)

CITY OF ARVIN
Staff Report
Meeting Date: March 28, 2023
TO: Arvin City Council
FROM : Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin to Approve the 2022 Housing Element Annual Progress Report.

BACKGROUND:

In March 2018, the City Council adopted the 2013-2023 Arvin Housing Element Amendment, and in April 2018, the city received HCD’s certification letter. The next Housing Element Update is due this year, and City staff and its awarded consultant, Realty Planners, are currently working on the update with all hands on deck.

The Housing Element aims to identify and provide for existing and projected affordable housing needs. The Housing Element includes numerous housing programs that preserve the existing affordable housing stock, remove governmental constraints, provide adequate sites for a variety and diversity of housing, and promote equal housing opportunities.

Attached is the Annual Housing Report due to HCD by March 31, 2023. City Staff requests approval of the Resolution and the Annual Housing Report to timely file this required report with HCD.

The full online Annual Progress Report includes the following: Table A, Housing Development Applications Submitted; Table A2, Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units; Table B, Regional Housing Needs Allocation Progress - Permitted Units Issued By Affordability; Table C, Sites identified or Rezoned to Accommodate Shortfall Housing Need; Table D, Program Implementation Status pursuant to Government Code section 65583; Table E, Commercial Development Bonus Approved pursuant to Government Code section 65915.7 (does not apply): Table F, Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites under Government Code section 65583.1, subdivision (c)(2) (does not apply); Table G, Locally Owned Lands Included in the Housing Elements Sites Inventory that have been sold, leased, or otherwise disposed of; Table H, Locally Owned Surplus Sites; and, a Summary Table. Due to the size of the tables, Table A2 includes the summary of the total number of housing permits issued and the number of final approvals in 2022 by affordability levels, and Table D the housing program implementation status.

STAFF RECOMMENDATION:

Staff recommends approval of the resolution.

FINANCIAL IMPACT:

None.

4.E.1
Attachment: Staff Report to Approve 2022 Housing Element Annual Progress Report_032823 (2022 Housing Element Annual Progress Report)

ATTACHMENTS
:

Annual Progress Report RHNA Chart
Annual Housing Progress Report Table A2
Annual Housing Progress Report Table D

4.E.1
Attachment: Staff Report to Approve 2022 Housing Element Annual Progress Report_032823 (2022 Housing Element Annual Progress Report)

Page 1 of 2 ends

Reso to Approve 2022 Housing Element Annual Progress Report.

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO APPROVE THE 2022 HOUSING ELEMENT ANNUAL PROGRESS
REPORT.

WHEREAS, the purpose of the Housing Element is to identify and provide for existing and projected affordable housing needs; and
WHEREAS, The Housing Element includes numerous housing programs that preserve the existing affordable housing stock, remove governmental constraints, provide adequate sites for a variety and diversity of housing, and promote equal housing opportunities; and WHEREAS, Government Code Section 65400 requires that every California City provide the State with an Annual Progress Report and update on the status and implementation of its Housing Element; and
WHEREAS, the Housing Element Annual Progress Report includes the following tables:

Housing Development Applications Submitted; Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units; Regional Housing Needs Allocation Progress - Permitted Units Issued By Affordability; Sites identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law; Program Implementation Status pursuant to Government Code section 65583; Commercial Development Bonus Approved pursuant to Government Code section 65915.7; Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1, subdivision (c)(2); Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of; Locally Owned Surplus Sites and, a Summary Table; and NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby approve the 2022 Housing Element Annual Progress Report, which is attached hereto as Attachment “A”.
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4.E.2
Attachment: Reso to Approve 2022 Housing Element Annual Progress Report_032823 [Revision 1] (2022 Housing Element Annual Progress

Page 2 of 2 ends

Reso to Approve 2022 Housing Element Annual Progress Report.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the date 28th day of March 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibits: Annual Housing Progress Report 1) RHNA Chart; 2) Table A2; 3) Table D.

I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.E.2
Attachment: Reso to Approve 2022 Housing Element Annual Progress Report_032823 [Revision 1] (2022 Housing Element Annual Progress Jurisdiction Arvin ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
1 Projection Period 3 4
RHNA Allocation by
Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to
Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - 9 11 - - - - - - -
Non-Deed Restricted - 17 13 6 - - - - 8 -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - 60 29 79 102 111 1 47 26 -
Above Moderate 349 - - - - - - 2 - 1 - 3 346
1,169
- 86 53 85 102 111 3 47 35 - 522 919
5 6 7
Extremely low-Income
Need 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total Units to
Date
Total Units
Remaining
199 - - - - - - - 1 - 1 198
175
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Govermnet Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
-
-
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
455
Moderate
398
239
183
Please contact HCD if your data is different than the material supplied here 64 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
398

4.E.3
Attachment: Annual Progress Report 2022 (RHNA Chart) (2022 Housing Element Annual Progress Report) Jurisdiction Arvin ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
A2_1_Prior A2_1_Current A2_1_Address A2_1_Name A2_1_ID A2_2_Unit A2_3_Tenure A2_4_vLowDeed A2_4_vLowNon
e A2_4_LowDeed A2_4_LowNone A2_4_ModDeed A2_4_ModNone A2_4_Above A2_5_Date A2_6_Units A2_7_vLowDeed A2_7_vLowNon
e A2_7_LowDeed A2_7_LowNone A2_7_ModDeed A2_7_ModNone A2_7_Above A2_8_Date A2_9_Units A2_10_vLowDeed A2_10_vLowNone A2_10_LowDeed A2_10_LowNone A2_10_ModDeed A2_10_ModNone A2_10_Above A2_10_Date A2_10_Units A2_13_xLow A2_14_Stream A2_15_Infill A2_16_Assist A2_17_Deed A2_18_Affordable A2_19_Terms A2_20_Units A2_20_Dest A2_20_Demo A2_21_Notes Table A2
Streamlining Infill
Housing without
Financial
Assistance or
Deed Restrictions
Term of
Affordability
or Deed
Restriction
Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Entitlement
Date Approved # of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or
other forms of
readiness
(see instructions)
Date Issued
# of Units issued
Certificates of
Occupancy or
other forms of
readiness
How many of
the units were
Extremely Low
Income?+
Was Project

APPROVED
using GC
65913.4(b)?
(SB 35
Streamlining)
Y/N
Infill Units?
Y/N+
Assistance
Programs for
Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain
how the locality
determined the units
were affordable
(see instructions)
Term of
Affordability or
Deed Restriction
(years) (if
affordable in
perpetuity enter
1000)+
Number of
Demolished/Des
troyed Units
Demolished or
Destroyed Units
Demolished/Destr
oyed Units
Owner or Renter
Total Density
Bonus Applied to
the Project
(Percentage
Increase in Total
Allowable Units
or Total Maximum
Allowable
Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or
Other
Modifications
Given to the
Project
(Excluding
Parking Waivers
or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project
receive a
reduction or
waiver of parking
standards? (Y/N)
Notes
+
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 0 0 8 0 26 1 35 0 0 0 0 0 0 0 0 1 0 0 0 192 042 15 00 873 Peters St BP22-0016 SFD O 0 1 2/3/2022 1 0 1/1/1900 N HCD Affordability
Calculator
190 180 06 00 501 N Hill St BP22-0101 ADU O 0 1 6/16/2022 1 0 1/0/1900 N HCD Affordability
Calculator
191 112 05 01 525 Walker St BP22-0122 SFD O 0 1 7/6/2022 1 0 1/0/1900 N HCD Affordability
Calculator
191 112 05 01 527 Walker St BP22-0123 ADU O 0 1 7/6/2022 1 0 1/0/1900 N HCD Affordability
Calculator
191 132 09 00 665 Grove St BP22-0124 SFD O 0 1 7/6/2022 1 0 1/0/1900 N HCD Affordability
Calculator
191 151 22 00 730 Tucker St BP22-0133 ADU O 0 1 7/14/2022 1 0 1/0/1900 N HCD Affordability
Calculator
191 242 25 00 230 Laurel Ave BP22-0148 ADU O 0 1 7/21/2022 1 0 1/0/1900 N HCD Affordability
Calculator
191 093 15 01 412 Grove St BP22-0163 SFD O 0 1 8/24/2022 1 0 1/0/1900 N HCD Affordability
Calculator
NULL
2013 Rayo De La
Luna Dr BP22-0177 SFD O 0 1 9/6/2022 1 0 1/0/1900 N
HCD Affordability
Calculator
NULL
2013 Walnut
Drive BP22-0218 SFD O 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
2007 Walnut
Drive BP22-0219 SFD O 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
2001 Walnut
Drive BP22-0220 SFD O 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL 1947 Walnut drive BP22-0221 SFD o 0 1 10/25/2022 1 0 1/0/1900 N Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1941 Walnut
Drive BP22-0222 SFD O 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1935 Walnut
Drive BP22-0223 SFD o 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1929 Walnut
Drive BP22-0224 SFD o 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1923 Walnut
Drive BP22-0225 SFD o 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1917 Walnut
Drive BP22-0226 SFD o 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1911 Walnut
Drive BP22-0227 SFD o 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1905 Walnut
Drive BP22-0228 SFD o 0 1 10/25/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
192 180 13 00 473 Olson Way BP22-0275 SFD o 0 1 12/8/2022 1 0 1/0/1900 N HCD Affordability
Calculator
190 082 08 00 433 Wilson St BP22-0276 ADU o 0 1 12/12/2022 1 0 1/0/1900 N HCD Affordability
Calculator
NULL
1910 Walnut
Drive BP22-0278 SFD o 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1916 Walnut
Drive BP22-0280 SFD o 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1922 Walnut
Drive BP22-0281 SFD o 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1928 Walnut
Drive BP22-0282 SFD O 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1934 Walnut
Drive BP22-0283 SFD o 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1940 Walnut
Drive BP22-0284 SFD O 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1946 Walnut
Drive BP22-0285 SFD O 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
1952 Walnut
Drive BP22-0286 SFD O 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
2000 Walnut
Drive BP22-0287 SFD o 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
2006 Walnut
Drive BP22-0288 SFD o 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
2012 Walnut
Drive BP22-0289 SFD o 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
NULL
2018 Walnut
Drive BP22-0290 SFD o 0 1 12/13/2022 1 0 1/0/1900 N
Survey of
Comparable Units
and HCD
Affordability
Calculator
191 093 12 01 846 Haven Dr BP22-0301 ADU o 0 1 12/20/2022 1 0 1/0/1900 N HCD Affordability
Calculator
Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Note: "+" indicates an optional field
Housing with Financial
Assistance and/or Deed
Restrictions
Project Identifier Demolished/Destroyed Units
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units

4.E.4
Attachment: Annual Progress Report 2022 (Table A2) (2022 Housing Element Annual Progress Report)

Page 1 of 8 ends

Jurisdiction Arvin
Reporting Year 2022 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation

1. Housing Information
Outreach Program
Promote property owner awareness and interest in
available housing programs through the City website
and print media in public buildings
Annually 2017-2023 In October 2015, the City updated its website http://www.arvin.org/ to include links to housing programs administered by the Housing Authority of the County of Kern (HACK).

In addition, material on HACK housing programs were made available on the City Hall counter. In partnership with Self Help Enterprises, the City used PLHA and other COVIDrelated funds to create a COVID assistance program for rent, mortgage, and utility payment assistance in 2021. Self Help Enterprises is managing the implementation of the program and, outreach to include posters and large banners strategically placed throughout the City, social media posts across various platforms, in-person tabling event on October 1, 2021, and multiple online workshops with translations services available.

2. Home Maintenance
Counseling Program
The City will conduct one counseling workshop a year
on home maintenance to answer question on code
compliance, home health and safety. The City will
arrange for provisions of translation materials and
interpretation at its community workshops as
appropriate.

The City will conduct “neighborhood clean-up/fix-up
day” twice a year and announce the event on the City’s
website and flyers published in the local newspaper
and posted at City Hall and other public facilities.

Flyers and notices of this event will be in English and Spanish and will be distributed to the school district to involve students in this clean-up campaign.

Annually 2017-2023 In October 2015, the City conducted a community clean-up workshop to answer questions regarding code compliance, carports, disabled vehicles, unpermitted structures, storage rooms, and property setbacks.The home maintenance program was not implemented during 2022, but the city continues to work on implementing the program. The city is preparing to launch Year Two of PLHA funding to assist with potential ADU upgrades for residents.

Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation

4.E.5
Attachment: APR2022 Table D (2022 Housing Element Annual Progress Report)

Page 2 of 8 ends

1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

3. Neighborhood "CleanUp"/"Fix-Up" CampaignsThe City will conduct “neighborhood clean-up/fix-up day” twice a year and announce the event on the City’s
website and flyers published in the local newspaper
and posted at City Hall and other public facilities.

Flyers and notices of this event will be in English and Spanish and will be distributed to the school district to involve students in this clean-up campaign.

Annually 2017-2023 Due to staffing shortages, the COVID-19 pandemic, and related constraints the City prioritized outreach for COVID economic relief and other beneficial programs for the public such as grant applications for park and recreational spaces. The City listened to resident concerns and took action to "fix up" parks and public spaces by implementing an urban greening CALFIRE grant amd planting over 170 trees. In 2021, the City applied and was awarded over $1.9 million in Prop 68 funds for park renovations.

Additional planning activities took place in 2022 for Clean Up/Fix-Up campaign events for the following year. The city also conducted a neighborhhod clean-up event at both DiGiorgio Park and Kovacevich Park.

4. Arvin Housing Advisory
Committee
Establish the Arvin Housing Element Advisory
Committee within six month from adoption of the
Housing Element Amendment
Within six months from the
adoption of Housing
Element Amendment
City used internal resources to create an outreach plan and timeline for the Arvin Housing Advisory Committee but implementation was halted due to sudden staff shortages. The City has not been able to establish a permanent Committee, but in preparation for the 6th Cycle housing element, the City has conducted public meetings with stakeholders and the public.

5. Code Enforcement
Program
1) Hire full-time Code Enforcement officer; 2) Identify and address approx. 150-200 code violations cases
per year.

Hire a full-time Code
Enforcement officer in 2017
and continue the program to
2023 (if CDBG funds are
available)
The City hired a full-time Building Inspector/Code Enforcement Officer in late 2021 funded by the General Fund. Prior to this full-time position being filled, the City had a part-time building inspector/code enforcement officer for the earlier part of 2021. year.

6. Residential Rental Unit
Inspection and Maintenance
Program
Adopt a Residential Rental Unit Inspection and
Maintenance Program.

Establish the program in
2018 and continue the
program to 2023 (if CDBG
funds are available)
Due to staffing shortages, the COVID-19 pandemic, and other constraints this program was not active in 2022.

4.E.5
Attachment: APR2022 Table D (2022 Housing Element Annual Progress Report)

Page 3 of 8 ends

Table D
Program Implementation Status pursuant to GC Section 65583

7. Funding Single-Family
Owner Occupied
Rehabilitation and MultiFamily Rehabilitation
Program
Secure HUD funds through the State and initiate the
Single-Family Owner Occupied Rehabilitation and MultiFamily Rehabilitation Programs. The number rehabilitation loans to be approved will depend on the
CDBG and/or HOME allocation amount and the
maximum loan improvement amount per program.

Establish the program in
2018 and continue the
program to 2023 (if CDBG
and/or HOME funds are
available)
The City prioritized outreach for COVID-related economic relief programs in 2021 to include options for homeowners. CDBG funds allocated in 2021 included a homeless navigation center in Arvin, additional COVID-19 relief support for businesses and residents, and older applications that rolled over for capital improvement projects. In 2022, the city applied to CDBG program for funding fo rhome rehabilitation, and funding for the Arvin Homeless Navigation center. Both applications are currently pending.

8. Maintain and Update
Inventory of At-Risk Housing
Projects
a) Develop a preservation strategy for at-risk projects, b) Maintain and update an at-risk project inventory
and aid at-risk project owners.

Annually 2017-2023 The City maintains a list of at-risk housing projects in the City.

9. Preservating Mobilehome
Parks
1) Notify mobilehome park residents and associations
of the MPRROP and provide information material on
the City’s website; 2) Mail flyers to mobilehome park
owners regarding regional, State and Federal
resources and funds.

Annually 2017-2023, as
NOFAs are available.

Due to staffing shortages, the COVID-19 pandemic,
and other constraints this program was not active in 2022.

10. Section 8 Rential
Assistance
Continue participating in the HACK Section 8 program. Annually 2017-2023 City continues to participate in the program. The City refers all Section 8 Rental Assistance program enquiries to the Housing Authority of the County of Kern (HACK) at its website https://kernha.org/. There are 13 tenant based
voucher holders and 59 HUD project-based voucher holders in Arvin.

4.E.5
Attachment: APR2022 Table D (2022 Housing Element Annual Progress Report)

Page 4 of 8 ends

Table D
Program Implementation Status pursuant to GC Section 65583

11. Development of
Extremely Low-Income
Housing
1) Facilitate the construction of 198 extremely-low
income housing units during the 2016-2023 Planning
Period; 2) Prepare a development guide/marketing
package and provide it on the City's website and mail it to local and regional for-profit and non-profit housing developers.

Prepare development
guide/markting package in
2018
City continues to compile pertinent information on
HCD programs that support and facilitate extremely lowincome housing construction. This information has been made available for internal purposes and interested parties.

The city is pursuing grants to develop such units (Arvin Town Center Project), but funding is currently pending.

12. Energy Conservation
Library
Increase energy efficiency of new homes and to
reduce housing operating costs.

Annually 2017-2023 The City continues to collect updated information on energy conservation and efficiency from the Hero
Program ([email protected]), Kern Energy
Watch (www.kernenergywatch.com) and in partnership with San Joaquin Valley Clean Energy Organization. Due to
successful community engagement workshops for
homeowners regarding consumer protection for solar

13. Update and Amend the
General Plan and Zoning
Ordinance:
(a) Sphere of Influence
Create opportunities for at least 269 lower income
households
Expansion of SOI
anticipated within five years
of adoption of the Housing
Element and update of the
General Plan and Zoning
Map occurring one year after
SOI expansion
Completed in February 2019, the City Council adopted
Ordinance No. 2019-456 amending the Municipal Code,
including the Transitional and Supportive Housing ordinance to comply with State law.
13 (b) Density Bonus Amend the current density bonus ordinance Concurrent with the adoption of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted Ordinance No. 2019-456 amending the Municipal Code, including the Density Bonus Ordinance to comply with State law.

4.E.5
Attachment: APR2022 Table D (2022 Housing Element Annual Progress Report)

Page 5 of 8 ends

Table D
Program Implementation Status pursuant to GC Section 65583 13 (c) Transitional and
Supportive Housing
Amend the zoning ordinance to comply with State law
on transitional and supportive housing
Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted
Ordinance No. 2019-456 amending the Municipal Code,
including the Transitional and Supportive Housing ordinance to comply with State law. In 2022, the city plans to rezone R-3 and R-4 for higher densities.
13 (d) Family Amend the Municipal Code to redefine “Family”. Concurrent with the adoption of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted
Ordinance No. 2019-456 amending the Municipal Code,
including the definition of Family to comply with State law. 13 (e) Minimum Units Per
Acre and Units Per Site
Amend the development standards in the R-3 and R-4
zoing ordinances.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted
Ordinance No. 2019-456 amending the Municipal Code,
including the Minimum Units/Acre and Units/Site ordinance to comply with State law.
13 (f) Remove Minimum
Unit Size
Amend the development standard of R-2-7.5 zoning
ordinance.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in February 2019, the City Council adopted
Ordinance No. 2019-456
amending the Municipal Code, including the removal of
Minimum Unit Size to comply with
State law.
13 (g) Rezone Land to
Accommodate the Shortfall
of Affordable Housing from
the 2008-2013 Housing
Element
Amend zoning for APN 190-030-48 from R-3 to R-4 Concurrent with the adoption of the 2013-2023 Housing
Element Amendment in
2017/18.

Completed in 2018, the City Council adopted Ordinance No. 2018-445.
13 (h) General Plan
Consistency
1) Amend the Safety and Conservation Elements of
the General Plan to include policies regarding fire and flood hazard management, and the Land Use Element
to address disadvantaged communities; 2) Prepare
the General Plan Progress Report
1) Concurrent with the
adoption of the 2013-2023
Housing Element
Amendment in 2017/18; 2)
Annually 2017-2023
Completed in January 2019, the Planning Committee adopted Resolution No. 2019-03 updating the Safety Element and
Conservation Element to address flood and high fire hazards and in February 2019, Resolution No. 2019-09 was adopted to address unincorporated island or fringe communities.

4.E.5
Attachment: APR2022 Table D (2022 Housing Element Annual Progress Report)

Page 6 of 8 ends

Table D
Program Implementation Status pursuant to GC Section 65583 14, Adequate Infrastructure
for Affordable Housing
Amend the Housing Element to include a policy to
provide water and sewer service priority to affordable
housing projects.

Concurrent with the adoption
of the 2013-2023 Housing
Element Amendment.

The existing housing element has a policy to
provide priority infrastructure service to affordable housing.

15. Local Plan and
Standard Review
Facilitate the production of affordable for-sale and
rental housing.

Annually 2017-2023 In 2021 the City designated ten separate parcels as surplus land according to the Surplus Lands Act and released a Request for Proposals for Surplus Lands Public Sale, Lease, or Exchange. City is actively working with interested parties regarding the parcels available to include mainly affordable housing developers. Additionally, using LEAP and SB2 funds, the City is updating their Zoning Ordinance regarding multifamily units and creating an Accessory Dwelling Unit (ADU) Program to facilitate additional affordable housing options.

16. Faciliting Large Parcels Facilitate development along Sycamore Road between Meyer Street and Stockton Avenue.
2018/2019 and on-going for
the development of marketrate apartments and mixeduse development.

In 2019, the City approved the construction of the
Auburn Oaks housing project (Tract 5816-11) on the vacant property (APN 189-351-58 and 189-351-67) located near the southwest corner of Sycamore Road and Meyer Street. This 140-unit project is funded by the USDA and will primarily serve farmworkers. Site preparation was started in 2020 with construction proposed in 2021 and 2022. As of December 31, 2021 permits have not been issued for the construction

17. Promote Variety of
Housing
Provide the development guide/marketing package on
the City's website and mail the marketing package to
local and regional for-profit and non-profit housing
developers
Information on the City
website in 2017, and
marketing package mailed
annually
As discussed in Program 15, the City was awarded
LEAP, PLHA, and SB2 funding to develop an ADU Program, preapproved plans, and a corresponding ordinance to facilitate ADU construction. Additionally, in 2021, in compliance with the Surplus Lands Act, the City published surplus lands available for possible low to moderate housing development.

The City website is up to date with the most recent General Plan, Municipal Code, application and impact fee schedules.

4.E.5
Attachment: APR2022 Table D (2022 Housing Element Annual Progress Report)

Page 7 of 8 ends

Table D
Program Implementation Status pursuant to GC Section 65583

18. Adequate Sites
Monitoring Program
1) Maintain an up-to-date inventory of adequate
housing sites for each income category on the City's
website 2) Perform an annual evaluation to determine
whether sites are being utilized for residential
development and monitor the effectiveness of
programs and incentives
Annually evaluation during
the 2017-2023 period with
additional sites and/or
incentives within six months
of the evaluation, if needed.

The annual evaluation will
be conducted in
February/March of each
year, prior to the submittal of
the annual Housing Element
Progress Report to HCD at
the end of March.

An annual land use survey was
conducted by the City to monitor the development of vacant land identified in the Arvin 2013-2023 Housing Element.

Results of the visual survey are on file with the Arvin Community Development Department. In summary, new
development on previously vacant land mainly occurred in the northeast (vicinity of Varsity Avenue and Tejon Highway).

19. Reasonable
Accommodation
Provide information on the reasonable accommodation ordinance on the City's website and at City Hall and at the Building and Planning counter. On-going Reasonable accommodation information is available at City Hall.

20. Farmworker Housing Develop information packages on developing farmworker housing and procedures to priority processing farmworker housing projects. Starting in 2018 with an assessment of farmworker
housing needs, if CDBG
funds are available.

In 2019, the City approved the construction of the
Auburn Oaks housing project (Tract5816-11) on the vacant property (APN 189-351-58 and 189-351-67) located near the southwest corner of Sycamore Road and Meyer Street. This 140-unit project is funded by the USDA and will primarily serve farmworkers. Site preparation was started in 2020 with construction proposed in 2021 and 2022. As of December 31, 2021, permits have not been issued for the construction on the units.

21. Outreach for Persons
with Developmental
Disabilities
Develop information packages on developing
farmworker housing and procedures to priority
processing farmworker housing projects.
2017/2018 Due to staffing shortages, the COVID-19 pandemic, and other constraints this program was not active in 2022.

4.E.5
Attachment: APR2022 Table D (2022 Housing Element Annual Progress Report)

Page 8 of 8 ends

Table D
Program Implementation Status pursuant to GC Section 65583

22. Equal Housing
Opportunity Program
Develop an outreach program providing information on
housing options for persons with developmental
disabilities through a variety of traditional and
electronic media, as well as through face-to-face
interaction.

Annually 2017-2023 This project is a continuing effort.

23. Housing No Net Loss
Program
Develop an evaluation procedure to implement
Government Code Section 65863.

Annually 2017-2023 The City continues to refer fair housing inquiries to Greater Bakersfield Legal Assistance (GBLA) and California Rural Legal Assistance (CRLA). CRLA continues to rent office space (Arvin Veterans Hall) from the City to provide fair housing services for Arvin residents.

4.E.5
Attachment: APR2022 Table D (2022 Housing Element Annual Progress Report)

CITY OF ARVIN
Staff Report
Meeting Date: March 28, 2023
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: Modification of City Clerk Job Description and Corresponding Salary Range.

BACKGROUND:

The Arvin City Clerk has worked for the City of Arvin for approximately 19 years. Throughout the years, the administration of the City Manager’s and City Clerk’s Offices have evolved as required to meet the needs of the City and the community. Due to this evolvement, the duties and responsibilities of the City Clerk have significantly expanded and have become more specialized, technical, and/or complex. The modification of the City Clerk’s job description and salary range are required to be in parity with other senior officials and at an appropriate level to meet and deliver the public services to the City of Arvin efficiently and effectively.

Due to the City Clerk’s length of experience and wealth of knowledge, the City Manager has come to rely on the City Clerk to complete higher level tasks and she has proven to complete such tasks with ease. She is normally the first person employees and the council seek for assistance or to ask questions (the where-to’s; how-to’s, when-to’s, or why’s). The City Clerk normally has historical knowledge to assist the employees and often times, this means the City Clerk conducts training and/or additional tasks that develop into work considered outside of her current job description.

In addition, shortly after commencing work with the City of Arvin, the City Clerk obtained her certification as a Certified Municipal Clerk (CMC) and recently received her certification as a Master Municipal Clerk (MMC); both certificates to be held as the first ever in the City of Arvin.

Only 3 of 11 Clerks in Kern County hold an MMC certification (Arvin, Bakersfield, & Taft); 176 of 1,076 Clerks in California (Only 16% of all California Clerks); and 1,381 of 14,765 Clerks in the entire U.S., Canada, & Europe (Only 9% of the entire Clerks membership). The Arvin City Clerk is among these 9%. Approximately only 3 to 4 clerks receive the MMC designation in California per year.

To name a few, the City Clerk responsibilities have increased in the realm of providing training to non-subordinate staff related to a variety of administrative software programs and procedures, maintenance of administrative software programs such as mapping system, work ticketing / complaint system, agenda system; website management including reviewing and updates to department pages, notifications, flyers, workshops, public information; revising, adding or deleting documents or content; and development of and placement of forms; agenda management including the review, modification and/or finalizing of staff’s agenda items or other work products, assisting the City Manager with preparation of agenda items or assistance with completion of other administrative tasks; preparation of agenda scripts; posting, distributing and

4.F.1
Attachment: Staff Report City Clerk Job Description and Salary Range_032823 (City Clerk Job Description and Salary Range) assisting with preparation of RFP’s/RFQ’s/Bids; managing and coordinating facility leases to include coordinating with agencies to accommodate move-in and move-out, ensuring submittal of required documentation, signatures, agreements, and deposits.

Staff recommends this modification to recognize the specialized and technical administrative work that has been assigned. The modified job description of the City Clerk more accurately reflects the additional duties required of the position and it is vital to meet the current needs and to appropriately staff the City Manager’s and City Clerk’s offices.

The approval of modification to the City Clerk job description and salary range is not approval for an additional position. It simply modifies the salary grade of the City Clerk to match her expanded duties which is long overdue.

Not approving the modification to City Clerk’s job description and salary range would negatively affect the organizational efficiency and effectiveness of the City Manager’s and the City Clerk’s offices.

STAFF RECOMMENDATION:

Approval of modification to the City Clerk job description and corresponding salary schedule.

FINANCIAL IMPACT:

Approximately $13,000 per year of which 70% is supported via the General fund. This adjustment is similar to modifications and/or promotions provided to other staff members due to the increased needs of the City.

ATTACHMENTS:

Job Description
Salary Schedule

4.F.1
Attachment: Staff Report City Clerk Job Description and Salary Range_032823 (City Clerk Job Description and Salary Range) City of Arvin

CITY CLERK
DEPARTMENT: ADMINISTRATION
FLSA STATUS: NON-EXEMPT
UNIT: REPRESENTED, SUPERVISOR
GRADE:

JOB SUMMARY
Performs highly advanced administrative, secretarial, and support functions for the City Manager and City Council and Boards/Committees; perform a variety of clerical functions and related tasks, as assigned.

Under legislative authority and policy direction from the City Manager, the City Clerk oversees the activities and functions of the Office of the City Clerk including supervision of staff; performing highly advanced administrative tasks as prescribed by the City Code, State Law, and various ordinances and resolutions; initiates, develops, and implements policies and procedures to execute the laws and administer the work of the Office of the City Clerk; maintains and disseminates records of action of governing bodies, municipal ordinances, resolutions, codes and other government documents; provides highly responsible and complex administrative support to the City Manager and members of the City Council.

DISTINGUISHING CHARATERISTIC
The City Clerk is a senior supervisory classification with overall responsibility for the activities of the City Clerk’s office. The incumbent is accountable for accomplishing all department goals, and for furthering City goals and objectives within general policy guidelines. Serves as the principal officer for the Office of the City Clerk. Duties are administrative/analytical and unusually difficult and complex in nature, involving highly specialized administrative, clerical, and supervisory duties related to the administration of the City government. The incumbent has functional authority/ responsibility for overseeing activities and for overall management of the day-to-day operations of the administrative office. Through legislative and policy direction the incumbent serves as the liaison between the City Manager, members of the City Council and the public.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the City Manager. The City Clerk’s authority and responsibilities are primarily established by City Code and State Law. The incumbent has supervisory authority over technical and support positions who assist to perform a full range of activities within the City Clerk’s office.

4.F.2
Attachment: Job Description - City Clerk Rev 032823 (City Clerk Job Description and Salary Range) City Clerk

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EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative only) • Oversee the City Clerk’s Department including managing the day-to-day operations conducted at City Hall front lobby; directing the Office Technician, Receptionist, and all other office positions assigned to the City Clerk.
• Provide administrative and secretarial support to the City Council, Planning Commission, and all other City Boards/Commissions/Committees including the Successor Agency to the Arvin Community Redevelopment Agency, Arvin Housing Authority, and Arvin Public Financing Authority.
• Assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
• Supervise, select, train, and evaluate staff assigned to the City Clerk’s office; maintain efficient and professional operation of the Department; assess and monitor workload; assign duties and examine work for exactness, neatness and conformance to policies and procedures.
• Administer oaths of office.
• Record and distribute information and/or messages to the public, Council, Board/Agency Members and Planning Commissioners as received at City Hall, in a timely and complete manner.
• Serve as bearer/keeper/custodian of all official City records and public documents. • Perform certification and recording for the City as required of legal documents and other records requiring such certification.
• Responsible for recordation of documents and maps at County offices. • Serve as custodian of the City Seal; seals and attests by signature to ordinances, resolutions, and agreements or other documents requiring city certification. • Publish legal notices; coordinate the posting and mailing of legally required notices of public hearings; and maintain proof of publications.
• Responsible for the preparation, posting and distribution of agendas and materials, for the City Council, Planning Commission, and all other City Boards/Commissions/Committees including the Successor Agency to the Arvin Community Redevelopment Agency, Arvin Housing Authority, and Arvin Public Financing Authority.
• Agenda management including to review, modify, supplement, and/or finalize staff’s agenda items or other work products, assist the City Manager with preparation of agenda items or assistance with completion of other administrative tasks, preparation of agenda scripts for Mayor and Board Chairpersons.
• Attend closed sessions when specifically requested by Council or Legal Counsel. • Prepare and retain meeting minutes for the City Council, Planning Commission, and all other City Boards/Commissions/Committees including the Successor Agency to the Arvin Community Redevelopment Agency, Arvin Housing Authority, and Arvin Public Financing Authority.
• Acts as filing officer for local elections; notice and coordinate Municipal elections as legally required.

4.F.2
Attachment: Job Description - City Clerk Rev 032823 (City Clerk Job Description and Salary Range) City Clerk

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• Act as officer for filings for campaign and conflict of interest statements. • Responsible for the cataloging and filing of City records; codify and maintain the City’s Municipal Code.
• Coordinate and work with City Departments for the maintenance, retention, preservation, and disposal of City records in accordance with the City’s records retention and destruction policies and procedures.
• Provides technical and administrative assistance to the City Manager and members of the City Council/Boards/Committees; review and assist the City Manager with staff reports, memoranda, correspondence, and other informational materials. • Manage complaint work ticketing system; receive and forward citizen complaints and/or inquiries to corresponding departments or City Manager; process and aid in resolving complaints; coordinate and/or follow-up with constituents and city staff as needed. • Oversee, issue, and regulate City business licensing; inform the public regarding requirements; verify application details and certifications; process payments and issue license; maintenance and organization of files and computer program or electronic files; manage mailing of renewal and/or non-compliance notifications; coordinate obtaining approvals from other City departments as needed.
• Oversee, issue, and regulate dog licensing; inform the public regarding requirements; verify application details and certifications; process payments and issue license; maintenance and organization of files and computer program or electronic files; manage mailing of renewal and/or non-compliance notifications; coordinate and conduct dog license vaccination clinics.
• Oversee City facilities reservations and Special Permit Event Applications for use of City facilities including Veteran’s Hall, Suite Y, city parks, and park sports fields. • Schedule and program lights for use of baseball or soccer park fields; coordinate with baseball and soccer leagues; maintain calendar schedule; obtain required insurance; process payment if applicable.
• Process public records requests; search and gather records requested; coordinate with other City Department as needed; review and redact information as required by law; seek assistance from City Manager and/or City Attorney as needed; process payment and submit responsive records to requesting parties.
• Accept and process subpoenas and witness fees when applicable. • Coordinate obtaining signatures for and index and retain all Agreements, Resolutions and/or Ordinances adopted by the following Boards: City Council, Planning Commission, and all other City Boards/Commissions/Committees including the Successor Agency to the Arvin Community Redevelopment Agency, Arvin Housing Authority, and Arvin Public Financing Authority.
• Prepare and/or coordinate approval of Proclamations.
• Prepare and maintain document templates such as City letterhead, staff reports, resolutions, ordinances, PowerPoint presentations, and other City or agenda documents.
• Receive and process claims against the city; coordinate with the RMA / AIMs, City Manager and City Attorney as needed; prepare handouts for meeting agenda if needed,

4.F.2
Attachment: Job Description - City Clerk Rev 032823 (City Clerk Job Description and Salary Range) City Clerk

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required, or requested by City Manager; and provide notice of action or letter of rejection on the claims.
• Process administrative citations issued to public; process payments and maintain file; follow-up for non-compliance; coordinate and disseminate unpaid / non-compliant details to Finance department.
• Provide training to subordinate and non-subordinate staff related to a variety of administrative software programs and procedures, maintenance of administrative software programs such as mapping system, work ticketing / complaint system, and agenda system.
• Manage City Website including review and update City’s home page, department pages, announcements, notices, flyers, workshops, and public information; Council and staff directory and photos; revise, add or delete documents, links, reports or content; maintain calendars; and development and placement of forms. • Manage and coordinate facility leases to include coordinating with agencies to accommodate move-in and move-out, ensuring submittal of required documentation, signatures, agreements, and deposits.
• Post, distribute and assist with preparation of RFP’s/RFQ’s/Bids; manage posting of bids on City’s website or proposal/bids portal; coordinate and conduct bid openings; accept and maintain bids/proposals.
• Manage City’s Public Surplus webpage; post surplus equipment and vehicles for sale as requested by the City Manager or approved by the City Council. • Prepare and coordinate travel and conference/training/meeting arrangements for staff and City Council and Board members.
• Coordinate and schedule meetings as requested by City Manager. • Serve as Notary Public for City documents.
• Respond to public phone inquiries; forward messages and/or inquiries for the City Manager, Mayor or City Councilmembers as requested.
• Coordinate Conference Room and City Council Chambers reservations and equipment setup.
• Maintain mailing, shipping and office supply accounts such as Staples, Pitney Bowes, FedEx, UPS, etc.; order business cards for staff and City Council. • Coordinate ink cartridge recycling program.
• Oversee distribution of incoming mail as appropriate.

MINIMUM QUALIFICATIONS
Sufficient experience and education to demonstrate the knowledge and skills listed and to perform the essential duties is required. A typical way of obtaining the required qualifications is:

Education / Experience:

A Bachelor’s degree from an accredited college or university in Business Administration or related field OR equivalent to six years progressively responsible complex and supervisory analytical experience in a City Clerk’s office or similar administrative department and providing

4.F.2
Attachment: Job Description - City Clerk Rev 032823 (City Clerk Job Description and Salary Range) City Clerk

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administrative support to a City Council, board, commission or other body that requires developing agendas, preparing meeting documents and minutes, managing elections, economic filings, and maintaining official records, staff supervision and office administration.

Special Qualifications:
• Possession of notary public certification within six months of appointment. • Bilingual (English/Spanish) preferred.
• Possession of a Certified Municipal Clerk Certificate or Master Municipal Clerk Certificate preferred.
• Possession of a valid California Class C Driver’s License at the time of appointment.

Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Knowledge of:
• Modern and complex principles and practices of City Clerk services programs development and administration.
• Microsoft Word, Excel, PowerPoint, Adobe Acrobat and Outlook. • Election laws and procedures and requirements.
• Principles and techniques of official record keeping and management; modern office procedures.
• Pertinent Federal, State, local laws rules and procedures. • Brown Act, Maddy Act, Parliamentary Procedures.

Abilities to:
• Plan, organize, direct, and supervise the work of subordinate staff; delegate authority and responsibility.
• Plan, organize, and facilitate meetings.
• Communicate clearly, effectively, and concisely, both verbally and in writing. • Analyze data, communicate information, and develop recommendations. • Provide effective employee supervision, effective leadership, training, and work evaluation.
• Work effectively in time-sensitive situations and coordinate multiple projects and complex tasks simultaneously.
• Read, understand, and apply established City policies, procedures, practices, and regulations.
• Proper telephone etiquette and ability to operate telephone equipment for communication purposes.
• Ability to use a computer for data entry and to generate office correspondence including e-mail.
• Knowledge of proper grammar and punctuation, alphabetical, numerical and chronological sequences.
• Knowledge of proper business letter and report styles and formats.

4.F.2
Attachment: Job Description - City Clerk Rev 032823 (City Clerk Job Description and Salary Range) City Clerk

Page 6 of 6 ends

WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is primarily performed in the office in an air-conditioned office environment with natural and fluorescent lighting and moderate noise level. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work. Acute hearing is required when providing phone and personal service. Employees must possess the ability to lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds.

HISTORY
Approved by:

Date:

4.F.2
Attachment: Job Description - City Clerk Rev 032823 (City Clerk Job Description and Salary Range)

A B C D E F
5 $ 16.76 $ 17.29 $ 17.99 $ 19.08
8 $ 17.99 $ 18.89 $ 19.83 $ 20.82 $ 21.86 $ 22.96
9 $ 18.90 $ 19.86 $ 20.84 $ 21.88 $ 22.98 $ 24.13
10 $ 19.86 $ 20.85 $ 21.89 $ 22.98 $ 24.14 $ 25.35
10 $ 19.86 $ 20.85 $ 21.89 $ 22.98 $ 24.14 $ 25.35
12 $ 22.10 $ 23.22 $ 24.37 $ 25.60 $ 26.87 $ 28.21
12 $ 22.10 $ 23.22 $ 24.37 $ 25.60 $ 26.87 $ 28.21
13 $ 22.42 $ 23.54 $ 24.71 $ 25.95 $ 27.25 $ 28.61
13 $ 22.42 $ 23.54 $ 24.71 $ 25.95 $ 27.25 $ 28.61
13 $ 22.42 $ 23.54 $ 24.71 $ 25.95 $ 27.25 $ 28.61
13 $ 22.42 $ 23.54 $ 24.71 $ 25.95 $ 27.25 $ 28.61
14 $ 24.13 $ 25.34 $ 26.61 $ 27.94 $ 29.34 $ 30.80
15 $ 26.57 $ 27.90 $ 29.30 $ 30.75 $ 32.30 $ 33.90
17 $ 30.07 $ 31.57 $ 33.16 $ 34.82 $ 36.55 $ 38.38
17-R $ 33.26 $ 34.92 $ 36.68 $ 38.50 $ 40.44 $ 42.45
20 $ 37.99 $ 39.89 $ 41.88 $ 43.98 $ 46.18 $ 48.49
$ 15.50
13-A $ 25.97 $ 27.27 $ 28.63 $ 30.06 $ 31.57 $ 33.15
16-A $ 30.06 $ 31.56 $ 33.14 $ 34.80 $ 36.54 $ 38.37
35 $ 28.64 $ 30.07 $ 31.58 $ 33.15 $ 34.81 $ 36.55
60 $ 40.59 $ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
60 $ 40.59 $ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
60 $ 40.59 $ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
60 $ 40.59 $ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
60 $ 40.59 $ 42.62 $ 44.75 $ 46.99 $ 49.34 $ 51.80
65 $ 44.55 $ 46.78 $ 49.12 $ 51.57 $ 54.15 $ 56.86
F $ 49.15 $ 68.06
G $ 52.31 $ 66.70
G $ 52.31 $ 66.70
X $ 90.36 $ 90.36
Mayor
Mayor Pro Tem
Council Members
EL-M $ 900.00
EL-C $ 300.00
EL-C $ 300.00
Classification Range Per Month
Elected Officials (Monthly)

Assistant City Manager
City Manager/Finance Director
City Engineer
Executive Tier/Exempt Hourly Schedule
Police Chief
Emergency Management Director/DC
Human & Community Resources Mgr
Grants Manager
City Planner
Sr. Bldg Officer/Code Enforcement
Lieutenant - Police Dept.

Officer
Sergeant
Mid-Manager Non-Union/Exempt Hourly
Transportation Manager
City Clerk
Part-Time Positions
Custodian
APOA Union Hourly Schedule
Permit Technician
Police Admin Asst.

Accountant
Public Works Supervisor
Finance Supervisor
Transit Lead
Animal Control
Community Services Officer
Accounting Technician
Police Dispatch & Records Supervisor
Office Technician
SEIU Union Positions
Receptionist
Bus Drivers
Public Works
Police Dispatchers
Classification Range

CITY OF ARVIN
EMPLOYEE CLASSIFICATION & SALARY SCHEDULE EFFECTIVE MARCH 28, 2023 Budgeted positions only
Hourly Rates

4.F.3
Attachment: SALARY TABLE V3.28.23 (City Clerk Job Description and Salary Range)

CITY OF ARVIN
Staff Report
Meeting Date: March 28, 2023
TO: Arvin City Council
FROM: Cecilia Vela, City Clerk
Jeff Jones, City Manager / Finance Director
SUBJECT: Approval of Job Description and Corresponding Salary Range for the Office Technician position for the City Clerk’s Office.

BACKGROUND:

The City Clerk’s Office has evolved over the years as required to meet the needs of the City and the community. Due to this evolvement and the additional and more complex duties placed in the City Clerk’s office, the City Clerk requires assistance at the appropriate level to meet and deliver the public services to the City of Arvin efficiently and effectively.

The job description of the Receptionist no longer meets these needs. The job description of the Office Technician more accurately reflects the additional duties required of the position and it is vital to meet the current needs and to appropriately staff the City Clerk’s Office.

The approval of the Office Technician job description and salary range is not approval for an additional position. It replaces the position of Receptionist. The salary range of the Office Technician position is in alignment with the salary range of similar positions within other similar cities and to that of similar positions within the City of Arvin if which a few were also recently modified to meet the needs of other City of Arvin departments.

Not approving the Office Technician job description and salary range would negatively affect the organizational efficiency and effectiveness of the City Clerk’s office.

STAFF RECOMMENDATION:

Staff recommends the approval of the job description and corresponding salary range for the Office Technician position for the City Clerk’s office.

FINANCIAL IMPACT:

Approximately $11,000 per year. Approximately 70% of this is charged to the General Fund.

ATTACHMENTS:

Job Description
Salary Schedule

4.G.1
Attachment: Staff Report Office Technician Job Description and Salary Range_032823 (Office Technician Job Description and Salary Range) City of Arvin
Office Technician
DEPARTMENT: ADMINISTRATION – OFFICE OF THE CITY CLERK
FLSA STATUS: NON-EXEMPT
UNIT: REPRESENTED, SEIU
GRADE:

JOB SUMMARY
Under direct or general supervision of the City Clerk, provides a variety of office support activities for the department, which may include word processing, data entry and organization, telephone, and counter reception, accepting and processing various documents, record keeping; provides information and assistance to the general public.

DISTINGUISHING CHARACTERISTICS
The Office Technician performs a variety of reception and general clerical work for the Office of the City Clerk, including greeting the public, providing information regarding department services, and accepting and processing permits and other documents.

SUPERVISION RECEIVED AND EXERCISED
Receives direction and supervision from the City Clerk.

EXAMPLE OF ESSENTIAL FUNCTIONS (Illustrative only)
Assist with the following duties as assigned by the City Clerk:
• Provide exceptional customer service; greet the public and assist with front counter tasks including relaying and/or responding to public inquiries; provide claim forms, complaint forms, public records requests forms or other pertinent documents or forms as assigned; assist with Spanish translation for public as needed.
• Process, print and mail business, peddler and vendor licenses; inform applicants of licensing and document requirements; inquire and/or verify permit information issued by several County and/or State agencies as needed; verify application information and collect payments; route applications for approval and signature from City staff when applicable; periodically follow-up with applicants or staff to verify application status; accurately input and/or revise licensing data in business licensing log and computer program; prepare and print business licenses for approval and signature from the City Clerk; process cancellation forms and refunds as needed.
• Process reservation applications and Special Permit Event Applications for use of City facilities or parks; inform the public regarding reservation requirements; verify reservation application details; organize and maintain reservation calendar and files; follow-up with applicants regarding fees or documents due; inform and coordinate calendar schedule and walk-thru appointments with City staff; process refunds or additional fees due, if any, related to damages and/or cleanup after events.

4.G.2
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.
• Process dog licenses and payments; maintain licensing log; inform the public of requirements; monitor, prepare and send renewal reminder notices; attend and assist with processing licensing and/or payments and appropriately direct the public at vaccination clinics as needed.
• Communicate effectively with the public to obtain clear information regarding complaints to relay to the City Clerk and/or relative department staff; enter and appropriately assign complaints in work ticketing system; follow-up as needed with City Clerk, City staff, and/or the public.
• Set up conference room and/or council chambers with required documentation, equipment, or supplies for meetings.
• Organize, compile, create indexes, cover sheets, and labels for agreements, resolutions, ordinances and variety of other City Clerk files and binders. • Accept and date/time stamp bids, documents, and/or forms delivered at front counter or via mail to be delivered to City Clerk.
• Organize and maintain administrative citations received for issued violations; collect and process payments from cited recipients; monitor for non-compliance to route to City Clerk for further action.
• Assist in gathering, redacting, and/or distributing copies of records as requested by the City Clerk and process payment, if any.
• Assist with compiling and organizing election forms and packets. • Research, gather and compile pertinent information and/or data as needed from other city, county or state websites that may aid the City Clerk in preparing requirements or procedures for city forms, documents, or applications.
• Create labels and folders and appropriately file employee oaths and a variety of city, county, or state agency forms as received from the City Clerk.
• Process payments, including credit card transactions, using cash receipt system; prepare and submit check requests as needed.
• Read City Clerk board meeting notes to assist with preparation of draft meeting minutes. • Schedule appointments for the City Clerk as needed.
• Manage office supply inventory; confirm and submit office supply orders; assist with organization and neatly maintain records storage and supply rooms and cabinets. • Assist the City Clerk with organizing, indexing, storing and preserving records in accordance with the City records retention policies and procedures. • Prepare a variety of letters, correspondence and/or notices that may require use of mail merge or compilation of data using spreadsheets.
• Assist with copying, faxing, posting, scanning and/or distributing board agendas, bid documents, or other documents or files as assigned; perform other clerical functions, as necessary including word processing, alphabetizing, filing, shredding, data entry, typing and collating.
• Pick up, sort, and distribute mail in a timely manner; affix postage and prepare mail for delivery to post office; prepare shipping mailing labels and schedule for pick-up of outgoing express mail or packages.
• Assist with gathering, packaging, and mailing ink cartridges for recycling.

4.G.2
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.
• Answer phone calls and respond to phone inquiries; forward calls to appropriate City personnel; take and relay messages to the City Clerk or City Manager as requested. • Adhere to the Department and City policies and procedures. • Regular and timely attendance.
• Performs other duties as assigned by the City Clerk.

Education:

High School diploma or G.E.D.

Experience:

Two (2) years performing clerical/receptionist work.

Licenses and Certificates:

Possession of a valid California Class C Driver’s License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Other requirements:

Typing speed 35 wpm.

Bilingual English/Spanish preferred.

Knowledge of:
• Office procedures, methods, and equipment including computers, all Microsoft Office applications (Microsoft Word, Excel, PowerPoint, Adobe Acrobat and Outlook), and other relevant software applications.
• Policies and procedures related to the Office of the City Clerk. • Computer applications related to the work, including word processing, database, and spreadsheet applications.
• Correct English usage including spelling, grammar, and vocabulary. • Record keeping principles and practices.
• Proper business letter and report styles and formats. • Basic math skills including addition, subtraction, multiplication, division, and calculating percentages.
• Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.

4.G.2
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Ability to:
• Organize work, set priorities, meet critical deadlines, and follow up assignments with a minimum of direction.
• Operate a computer for data entry and to generate office correspondence including e-mail, write reports and manuals, summarize research, and special documents. • Operate a variety of modern office equipment.
• Maintain records and files.
• Read, write, speak, and make mathematical calculations at the level required to perform the duties of the position.
• Use English effectively to communicate in person, over the telephone and in writing. • Use tact, initiative, prudence and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Provide high quality customer service.
• Establish and maintain effective working relationships with those encountered in the course of the work.

Work is performed indoors in a carpeted and air-conditioned office environment with natural and fluorescent lighting and moderate noise level. Position requires prolonged sitting, standing, walking; and occasional kneeling, squatting and stooping in the performance of daily activities.

While performing the duties of this job, the employee is regularly exposed to video display terminals. The position also requires repetitive hand movement and fine coordination in data entry and preparing reports using a computer keyboard. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Acute hearing is required when providing phone and personal service.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds.

HISTORY
Approved by:

Date:

4.G.2
Attachment: Job Description - Office Technician Rev 032823 (Office Technician Job Description and Salary Range)

Officer
Sergeant
Mid-Manager Non-Union/Exempt Hourly
Transportation Manager
City Clerk
Part-Time Positions
Custodian
APOA Union Hourly Schedule
Permit Technician
Police Admin Asst.

CITY OF ARVIN
EMPLOYEE CLASSIFICATION & SALARY SCHEDULE EFFECTIVE MARCH 28, 2023 Budgeted positions only
Hourly Rates

4.G.3
Attachment: SALARY TABLE V3.28.23 (Office Technician Job Description and Salary Range)

CITY OF ARVIN
Staff Report
Meeting Date: March 28, 2023
TO: Arvin City Council
FROM : Christine Viterelli, Grants Manager
Jeff Jones, City Manager
SUBJECT: Approval of A Fiscal Agency Agreement between Kern Community College District (KCCD) and the City of Arvin for Arvin’s “Keeping It Green In the San Joaquin” collective funding project.

BACKGROUND:

On December 13, 2022, the City of Arvin City Council approved resolution No. 2022-069 authorizing the Application of a Grant application to REAP 2.0 HIT. This resolution additionally authorized KCCD to serve as the fiscal agent for this project. City staff now seeks approval of a fiscal agency agreement between KCCD and the City of Arvin for fiscal management of this project and other future funding sources needed to complete Arvin’s project collectively referred to as Arvin’s “Keeping It Green in the San Joaquin.”
Arvin’s project “Keeping it Green in the San Joaquin” will build 50-100 units of energy-efficient affordable housing on 4th Street and provide a transit stop, electric vehicle charging, solar carports, and bike lanes, with access to services within walking distance of the housing complex.

Arvin’s project is highly transformative and will have a long-lasting positive economic development impact on the community.

Kern Community College District (KCCD) has agreed to serve as the fiscal agent for the City of Arvin for this project which requires the City of Arvin and Kern Community College District to collaborate and apply for multiple funding sources to make the project whole. Thus far, the City and KCCD have applied to REAP 2.0, REAP 2.0 HIT, Congressional Allocation Funding, and plans to submit for more grants, including but not limited to: the 4% Tax Allocation Fund, the California Strategic Growth Council Transformative Climate Communities Grant, the Joe Serna Farmworkers Housing grant.

Kern Community College will assist the City of Arvin with fiscal management of the projects, reporting, cash flow, monitoring, audits, reimbursement, subaward agreements, budgeting, compliance, expenditures, and provide a single point of contact for processing financial transactions for Arvin’s “Keeping It Green in the San Joaquin” project.

This agreement has significant benefits for the City of Arvin since Arvin has limited financial resources and limited staff. This project is estimated to be at least $ 20-39 million dollars, depending on the number of housing units that are fully funded. The KCCD fiscal agency agreement will provide the much-needed additional KCCD staff support to ensure a successful project.

4.H.1
Attachment: Staff Report Fiscal Agency Agreement w KCCD (Fiscal Agency Agreement with Kern Community College District (KCCD)) STAFF RECOMMENDATION:

Staff recommends approval of the agreement.

FINANCIAL IMPACT:

No fiscal impact. KCCD will be paid for fiscal agency services by grant revenue indicated in the various grant budgets for each application.

4.H.1
Attachment: Staff Report Fiscal Agency Agreement w KCCD (Fiscal Agency Agreement with Kern Community College District (KCCD))

FISCAL AGENT AGREEMENT
THIS FISCAL AGENT AGREEMENT (or “this Agreement”) is entered into effective as of the date of the last signature hereto (“Effective Date”), by and among the Kern Community College District, a political subdivision of the State of California (“Kern CCD” or “Fiscal Agent”), and the City of Arvin, a California municipal corporation (“City”), for the limited purposes specified herein. The Kern CCD and the City may also be referred to individually as a “party” or collectively as the “parties.”

RECITALS
WHEREAS, the City desires to sponsor and support the development, construction and completion of affordable housing and transportation / transit electrification projects and assets within its city limits; and
WHEREAS, the City has determined that the Kern CCD has the necessary skills, expertise, and financial fitness to perform as fiscal agent for each such state or federal grant or other funding source acquired for these purposes; and
WHEREAS, the City desires the Kern CCD to serve as its fiscal agent for grant resources acquired to fund the construction of a minimum of 50 and a maximum of 150 units of affordable housing and a transportation / transit hub including solar carport, EV charging stations, and a microgrid as described in the grant applications listed in Attachment A, all of which are assets located within the City of Arvin, and
WHEREAS, the Kern CCD desires and agrees to serve as fiscal agent for the City, as requested, for the limited purposes of the construction of affordable housing and transportation / transit electrification assets within the City, and
WHEREAS, the parties understand and agree that multiple state and federal funding sources, as listed in Attachment A, will be required to accomplish these purposes; and WHEREAS, the parties have agreed upon the role and responsibilities of the fiscal agent as stated in Attachment B
NOW THEREFORE, in consideration of the foregoing recitals which by this reference are incorporated herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby enter into this Fiscal Agent Agreement, based upon the following terms and conditions. which are incorporated herein and made a part of this Agreement.

4.H.2
Attachment: KCCD Fiscal Agent Agreement City of Arvin 2023 03 17 (Fiscal Agency Agreement with Kern Community College District (KCCD))

TERMS AND CONDITIONS

1. Purpose. The purpose of this Agreement is to establish a limited scope Fiscal Agent relationship between the Kern CCD as Fiscal Agent, and the City for the limited purposes as described in the recitals. The Fiscal Agent’s roles and responsibilities are described in Attachment B for the awarded, pending, or future grants as identified in Attachment A.

2. Effective Date and Duration. This Agreement will be effective as of the herein above identified Effective Date and will continue in effect until modified or terminated by the parties. The maximum term of this agreement, including all renewals, shall not exceed five (5) years from the effective date.

3. Fiscal Agent Duties and Responsibilities. The Fiscal Agent’s duties and responsibilities are stated in Attachment B. The parties understand and agree that all reimbursements are after the fact and predicated on grantors’ reimbursement to the Fiscal Agent submittal of invoices and supporting documentation acceptable to the grantors.

4. Compensation. Kern CCD shall be entitled to the compensation specified in a particular grant or other funding source for acting as the Fiscal Agent. If no specified sum or per centage of the grant amount is stated for providing Fiscal Agent services, the City and Kern CCD shall negotiate in good faith to arrive at compensation acceptable to both parties for the provision of the services to the City.

5. Retention and Audit of Records. Each party shall maintain records pertaining to this Agreement as required by the grant or other funding sources, federal, and state law and applicable generally accepted accounting principles (GAAP). Each party may review and obtain a copy of the other party’s pertinent records subject to federal and state privacy statutes, at the requestor’s cost.

6. Notices. Any notices required to be given under this Agreement shall be in writing and may be personally delivered, sent by nationally recognized overnight courier, or sent by registered or certified mail, postage prepaid, return receipt requested and shall be effective upon receipt at the appropriate address stated on the signature page below, or to such other address as such party may designate for service of notice.

7. Governing Law. This Agreement is governed by the laws of the State of California.

8. Construction and Interpretation. This Agreement contains the entire understanding between the parties relating to the transaction contemplated by this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written are merged in this Agreement and shall be of no further force or effect. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty outside those expressly set forth in this Agreement. This agreement is binding on and inures to the benefit of the respective successors, assigns, and representatives of each of the parties. If any provision of this Agreement is held to be invalid or unenforceable, the remainder of the MOU shall continue in full force and effect and shall in no way be impaired or invalidated.

9. Amendment. The provisions of this Agreement may be modified only by mutual written agreement of the parties. No modification shall be binding unless it is in writing and signed by the party against whom enforcement of the modification is sought.

4.H.2
Attachment: KCCD Fiscal Agent Agreement City of Arvin 2023 03 17 (Fiscal Agency Agreement with Kern Community College District (KCCD))

10. Assignment. No party to this agreement may assign any rights or benefits or delegate any duty under this agreement without written consent of the other party. Any purported assignment without written consent shall be void.

11. Waiver. Unless otherwise precluded by the terms of this Agreement, terms or conditions may be waived by the party entitled to the benefit of the term or condition, but no such waiver shall affect or impair the right of the waiving party to require observance, performance, or satisfaction of that term or condition as it applies on a subsequent occasion.

12. Early Termination.
(a) This Agreement may be terminated by either party with or without cause. Termination for cause will be effective no sooner than 15 calendar days after a written demand to cure is provided to the agent for service of process and the party fails to cure. This remedy is in addition to any other remedy why may be provided by law. (b) This Agreement may be terminated without cause for any reason by either party. The party desiring early termination without cause must provide written notice to the other party’s agent for service of process. Termination will be effective no sooner than 60 calendar days after actual receipt of the written notice and will apply solely to the party desiring termination.

13. Indemnification and Insurance
(a) Indemnification Each party agrees to defend, hold harmless and indemnify the other party (and its officers, employees, trustees, agents, successors and assigns) against all claims, suits, expenses (including reasonable attorney's fees), losses, penalties, fines, costs and liability whether in contract, tort or strict liability (including but not limited to personal injury, death at any time and property damage) arising out of or made necessary by the indemnifying party's performance of this Agreement or breach of its terms.
(b) Insurance Each party shall obtain, pay for and maintain in effect during the life of this Agreement the following policies of insurance issued by an insurance company rate not less than "A-VI" in A.M. Best’s Insurance Rating Guide and admitted to transact insurance business in California: (1) commercial general liability insurance (including contractual, products and completed operations coverages, bodily injury and property damage liability insurance) with single combined limits of not less than $1,000,000 per occurrence; (2) commercial automobile liability insurance for "any auto" with combined single limits of liability of not less than $1,000,000 per occurrence; (3) professional liability insurance (errors and omissions) with a limit of liability of not less than $1,000,000 per occurrence; and (4) workers' compensation insurance as required under state law. Each party's policy shall contain an endorsement naming the other party as an additional insured insofar as this Agreement is concerned and provide that written notice shall be given to the other party at least 30 days prior to cancellation or material change in the form of the policy or reduction in coverage.

Notwithstanding the foregoing, either party may self-insure to the extent that it selfinsures for its other activities.

4.H.2
Attachment: KCCD Fiscal Agent Agreement City of Arvin 2023 03 17 (Fiscal Agency Agreement with Kern Community College District (KCCD))

14. Discrimination and Harassment. Each party agrees it will not unlawfully discriminate, harass, or allow harassment against any employee or other person because of sex, race, color, ancestry, religious creed, national origin, mental or physical disability (including HIV and AIDS), marital status, or age, and shall comply with all applicable laws pertaining to employment.

15. Workers’ Compensation; Relationship of the Parties. Each party of this agreement shall be the “primary employer” for all its personnel who perform services under this Agreement. Each party shall be solely responsible for processing, investigating, defending, and paying all workers’ compensation claims by their respective personnel made in connection with performing services under this Agreement. Neither party shall have any responsibility for the hiring, termination or compensation of the other party’s employees or for any employee compensation or benefits of the other party’s employees. For all purposes, and notwithstanding any other provision of this Agreement to the contrary, the parties’ legal relationship under this Agreement to each other, shall be that of an independent contractor.

16. Disclosure of Conflict of Interest. Each party to this agreement has a duty to disclose and to require all employees working on this project to disclose any apparent, potential, or actual conflict of interest at the time the apparent, potential, or actual conflict of interest becomes known to each such individual.

17. Execution; Counterparts; Electronic Signatures
Each party executes this Agreement intending to be legally bound in accordance with its terms and conditions, and each party represents and warrants that the person signing this Agreement on its behalf has the fully authority to bind such party to the covenants, terms, and conditions stated herein.

If this Agreement is executed by each party on separate counterparts, all such counterparts together shall constitute one agreement binding on the parties hereto, notwithstanding that both parties are not signatories to the original or the same counterpart.

Each party agrees that the electronic signatures, whether digital or encrypted of any party are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means any electronic sound, symbol, or process attached to or logically associated with a record and executed and adopted by a party with the intent to sign such record including electronic mail (email) signatures.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date set forth above.

KERN COMMUNITY COLLEGE DISTRICT (Kern CCD)
By:__________________________________________ Date: _______________ Mike Giacomini
Chief Financial Officer

4.H.2
Attachment: KCCD Fiscal Agent Agreement City of Arvin 2023 03 17 (Fiscal Agency Agreement with Kern Community College District (KCCD)) Address for Notices:

Kern Community College District
2100 Chester Avenue
Bakersfield, CA 93301
661-395-4203

THE CITY OF ARVIN
By:__________________________________________ Date: _______________ Name
Title
Address for Notices:

The City of Arvin
200 Campus Drive
Arvin, CA 93203
661-854-3134

4.H.2
Attachment: KCCD Fiscal Agent Agreement City of Arvin 2023 03 17 (Fiscal Agency Agreement with Kern Community College District (KCCD))

ATTACHMENT A
The parties to this Agreement understand that several funding sources will be required to fully fund the construction of the 50-150 units of Affordable Housing and the Transportation / Transit Hub that includes Solar Carport(s), EV Charging Stations, and Microgrid. The following indicates the contemplated grants that will be sought to fully fund these two projects:

Metropolitan Planning Organization Regional Early Action Planning Grants of 2021 (MPO REAP 2.0) The MPO REAP 2.0 requires a local approval of the distribution of the state allocation to the MPO region.

Status: The City of Arvin, a member of the Kern Council of Governments (the MPO for Kern County.) submitted a project for $7.3M to partially fund the affordable housing and transportation / transit hub. The Kern Council of Governments (Kern COG) engaged a community process that resulted in the allocation to the City of Arvin of $5,690,482 with a possible contingency allocation of up to $1,609,518. The California Housing and Community Development (CA HCD) is reviewing the Kern COG application of the projects selected for MPO REAP 2.0 allocations, including the City of Arvin project.

Regional Early Action Planning Grants of 2021 Higher Impact Transformative Allocation (MPO REAP 2.0 HIT). The City of Arvin submitted an application in the amount of $10 million to partially fund the affordable housing and transportation / transit hub. An award decision is currently pending.

Future Grant Submittals Anticipated:

The anticipate the submittal of additional grant and allocation applications, including but not limited to the following:
4% Tax Credit Allocation
CA Strategic Growth Council Transformative Climate Communities (CA SGC TCC) Joe Serna Farmworker Housing

4.H.2
Attachment: KCCD Fiscal Agent Agreement City of Arvin 2023 03 17 (Fiscal Agency Agreement with Kern Community College District (KCCD))

ATTACHMENT B
Fiscal Agent Roles and Responsibilities
Fiscal Agent
The Kern CCD, as the Fiscal Agent, has no authority over decisions on the use of funding. The fiscal agent role is to review invoices, disperse funds, monitor, and audit sub-awards once spending decisions have been authorized by the City, as allowed by each grantor’s terms and conditions. The Fiscal Agent, shall perform the following roles and responsibilities:

1. Provide a single point of contact to account for the processing of financial transactions, sub-award invoices, supporting documentation, reimbursement, and fiscal reporting.

2. Provide information, guidelines, and technical assistance to sub-awardees including questions regarding allowable expenditures, pre-approvals, as per grantors’ guidance.

3. Develop policies, procedures, systems, and timelines for disbursement of funds.

4. Develop systems to track each of the contracts/grants and their status that can be shared with grantors’ monitors and sub-awardees.

5. Review sub-awardee invoices for compliance with grant terms and requirements.

6. Review sub-awardee application budgets and invoices to ensure that expenditures are allowable and properly classified under the grant terms and conditions, and that the calculations are correct. Work with sub-awardees to resolve any issues that arise.

7. Develop sub-award agreements with each of the sub-awardees that incorporate the contracting requirements of the grantor and the Fiscal Agent.

8. Review sub-awardees' sub-award agreements, prior to forwarding to grantors, where such grantor(s) require and approve sub-agreements. Provide guidance and direction to ensure compliance and facilitate grantors’ review and approval.

9. Based on grantors’ grant terms and conditions, determine the supporting documentation required by the grantor to ensure reimbursement of the fiscal agent and subsequent reimbursement of the sub-awardee(s).

10. Manage the flow of funds to sub-awardees by receiving, reviewing, and approving claims for funds and ensure that proper documentation has been received to verify that what was requested conforms to what was approved when discrepancies occur.

11. Sub-awardees are reimbursed after, and only if, grantors reimburse the Fiscal Agent.

12. Issue payments and verify that payments have been received.

13. Fulfill grantors’ reporting requirements by reviewing and monitoring sub-awardees’ invoices, project progress, and fiscal reports. Prepare and submit monthly, quarterly, and final reports, as required by the grantor, based on sub-awardees’ invoices and reports.

14. Follow-up on missing or incorrect reports. Work with sub-awardees to resolve issues.

15. Conduct sub-recipient monitoring and audits, in accordance with grant requirements and 0MB Uniform Guidelines.

4.H.2
Attachment: KCCD Fiscal Agent Agreement City of Arvin 2023 03 17 (Fiscal Agency Agreement with Kern Community College District (KCCD))

PROCLAMATION
Autism Awareness Month – April 2023
WHEREAS, autism is a pervasive developmental disorder affecting the communication, social, and behavioral skills of those affected by it; and WHEREAS, as more health professionals become trained in diagnosing autism, more children are being diagnosed on the autism spectrum disorder (ASD). Autism affects approximately 1 in every 54 children in the United States, and symptoms look a little different between each individual affected. Currently, there is no cure for autism, and it is a lifelong condition, but an early diagnosis can improve the quality of life of anyone with autism as well as their interpersonal skills, relationships, and careers; and WHEREAS, while there is no cure for autism, it is well-documented that if individuals with autism receive treatment early in their lives, it is possible for those individuals to lead significantly improved lives; and
WHEREAS, individuals with autism often require lifelong specialized and community support services to ensure their safety and health and to support families’ resilience as they manage the psychological and financial challenges that autism can present; and WHEREAS, to raise awareness the Kern Regional Center has partnered with the City of Arvin to bring awareness to autism, and to educate parents, professionals, and the general public about autism by placing blue ribbons at Smothermon Park to show their support throughout the month of April in addition to inviting participation from the Community in this well-rounded effort; and
NOW, THEREFORE, be it resolved, I, Mayor Trujillo, and the members of the Arvin City Council in partnership with the Kern Regional Center proclaim April 2023 as National Autism Awareness Month in the City of Arvin and urge all employees, residents and members of the business community to join us to raise awareness and support during National Autism Awareness Month.

In Witness Whereof, I have hereunto set my hand and caused to be affixed the seal of the City of Arvin, California, this 28
th day of March 2023.

Olivia Trujillo, Mayor
City of Arvin

4.I.1
Attachment: Proclamation - Autism Awareness Month April 2023_032823 (Proclamation Proclaiming April 2023 as Autism Awareness Month)

CITY OF ARVIN
Staff Report
Meeting Date: March 28, 2023
TO: Arvin City Council
FROM: Jeff Jones, City Manager / Finance Director
SUBJECT: Approval of City of Arvin and Kern Regional Center Autism Awareness Joint Public Event and Authorization for Use of Smothermon Park on Saturday, April 15, 2023.

BACKGROUND:

Kern Regional Center is interested in holding a joint event with the City of Arvin to raise awareness and to educate parents, professionals, and the general public about autism. Kern Regional Center requests authorization from the City for use of the Smothermon Park on Saturday, April 15, 2023 from 10am to 3pm. This event will be open to the public.

Vendors at the event will provide informational material for those in need of assistance such as supportive living services, family resource center contacts, parenting support groups, and other resources. Kern Regional staff requests placement of blue ribbons at Smothermon Park to show support.

Based on the anticipated attendance and nature of the event, there is no time or expense required from City of Arvin staff. The staff from the Kern Regional Center will provide all items for set up and will provide all informational material to distribute at the event. Mayor Trujillo encourages participation and attendance from the City Council.

STAFF RECOMMENDATION:

Staff recommends the Council approve the City of Arvin and Kern Regional Center Autism Awareness joint public event and authorizes the use of Smothermon Park on Saturday, April 15, 2023 for this event. The City also authorizes placement of blue ribbons along Smothermon Park to show support.

FINANCIAL IMPACT:

None.

ATTACHMENTS:

Event Announcement Flyer

4.J.1
Attachment: Staff Report City of Arvin and Kern Regional Center Austism Awareness Event_032823 (Autism Awareness Joint Public Event at

4.J.2
Attachment: Autism Awareness Event Flyer (Autism Awareness Joint Public Event at Smothermon Park, April 15, 2023.)

4.J.3
Attachment: Autism Awareness Event Flyer2 (Autism Awareness Joint Public Event at Smothermon Park, April 15, 2023.)

CITY OF ARVIN
Staff Report
Meeting Date: March 28, 2023
TO: Arvin City Council
FROM: Christine Viterelli, Grants Manager
Jeff Jones, City Manager / Finance Director
SUBJECT: A Resolution of the City Council of the City of Arvin to Approve a Public Works Agreement with Doug Ross, Inc. DBA Central Valley Asphalt for the Franklin Street Reconstruction Project; and Authorizing the City Manager to Execute the Agreement.

BACKGROUND:

The City of Arvin was awarded a grant contract from the Community Development Block Grant (CDBG) administered by the California Department of Housing and Community Development (HCD) on September 1, 2020.

Following the award of the grant funding, the City and its competitively awarded engineering firm Provost and Pritchard developed plans and specifications for the construction of the street, sidewalk, curb and gutter, ADA curb ramps, paving and crosswalks. Said plans were completed by the City of Arvin and bid out for construction on November 4, 2023.

The project was issued for bid through Planet Bids, and advertised in the Bakersfield Californian and bids were due to the City on January 11th, 2023. A total of 3 bids were received ranging from $ 2,285,847. to $ 2,453,735. Following the receipt of the bids, the City Engineer looked through all bids in detail for errors and omissions. Through this process, the bid received from Doug Ross, Inc. DBA Central Valley Asphalt was determined to be the lowest eligible bid that was complete and responsive, and staff determined that it would be appropriate to award an agreement to Doug Ross, Inc. DBA Central Valley Asphalt for the full amount of the base bid for a total cost of $ 2,315,348.09. All 3 bids were also reviewed with HCD prior to award to assure full compliance with the grant.

Attached is the proposed agreement that staff recommends that the City Council approve and authorize the execution of on the part of the City Manager. Furthermore, as outlined in the proposed agreement, the City Manager or their designee will be able to execute change orders for this project.

STAFF RECOMMENDATION:

Staff recommends approval of the resolution and the attached agreement.

FINANCIAL IMPACT:

No fiscal impact.

4.K.1
Attachment: Staff Report Approving PW Services Agmt to Central Valley Asphalt_Franklin St Reconstruction Project_032823 (Public Works ATTACHMENTS:

Agreement for Public Works Services between City of Arvin and Doug Ross DBA Central Valley Asphalt.

4.K.1
Attachment: Staff Report Approving PW Services Agmt to Central Valley Asphalt_Franklin St Reconstruction Project_032823 (Public Works

Page 1 of 2 ends

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN TO APPROVE A PUBLIC WORKS AGREEMENT WITH DOUG ROSS, INC.

DBA CENTRAL VALLEY ASPHALT AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT FOR THE FRANKLIN
STREET RECONSTRUCTION PROJECT.

WHEREAS, the City of Arvin received Community Development Block Grant Funds (CDBG) funds through the California Department of Community Development and Housing (HCD) for the design of and reconstruction of Franklin Street including sidewalk, curb and gutter, street paving and appurtenances along Franklin Street between Derby and Comanche; and WHEREAS, plans and specifications were developed by the city; and WHEREAS, the city remains the lead agency for this project and will provide construction management and administrative support; and WHEREAS, the city issued the project for bid on November 4, 2022 with 3 bids received on January 11th, 2023; and
WHEREAS, the second lowest and responsive bid received from Doug Ross, Inc. DBA Central Valley Asphalt was determined to be complete and responsive; and WHEREAS, city staff determined it to be appropriate to award a contract Doug Ross, Inc. DBA Central Valley Asphalt in the amount of $ 2,315,348.09; and WHEREAS, the city will request reimbursement to the fullest extent possible against the total funds available from the CDBG grant funds; and
WHEREAS, any additional required city match funds will come from SB1 funding;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARVIN AS FOLLOWS:

Section 1: The foregoing recitals are true and correct.

Section 2: Approves the public works agreement with Doug Ross, Inc. DBA Central Valley Asphalt for $ 2,315,348.09
Section 3: Authorizes the City Manager to execute the agreement. //////
//////
//////

4.K.2
Attachment: Reso Approving PW Agmt_Central Valley Asphalt_Franklin St Reconstruction Project_032823 (Public Works Services Agmt wtih

Page 2 of 2 ends

A Resolution of the City Council of the City of Arvin to Approve a Public Works Agreement with Doug Ross, Inc. DBA Central Valley Asphalt for Franklin Street Reconstruction Project
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 28th day of March 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

OLIVIA TRUJILLO, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
Exhibit: Agreement for Public Works Services between City of Arvin and Doug Ross DBA Central Valley Asphalt.

4.K.2
Attachment: Reso Approving PW Agmt_Central Valley Asphalt_Franklin St Reconstruction Project_032823 (Public Works Services Agmt wtih

Page 1 of 25 ends

AGREEMENT NO. ____________

AGREEMENT FOR PUBLIC WORKS SERVICES
BETWEEN THE CITY OF ARVIN AND DOUG ROSS, INC.

DBA CENTRAL VALLEY ASPHALT
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this ____ day of __________________, 2023 (“Effective Date”) by and between the City of Arvin, a California municipal corporation (“City”) and Doug Ross, Inc. DBA Central Valley Asphalt (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Arvin Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. WORK OFCONTRACTOR

1.1 Scope of Work.

In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein.

Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all

4.K.3
Attachment: Franklin Street PW Srvcs Agmt with CVA updated (Public Works Services Agmt wtih Central Valley Asphalt re Franklin St

Page 2 of 25 ends

materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Bid Documents.

The Scope of Work shall include the Engineered Drawings, “Special Provisions”, and “Technical Provisions” in the bid documents for the project entitled FRANKLIN STREET RECONSTRUCTION PROJECT including any documents or exhibits referenced therein. The Engineered Drawings, “Special Provisions”, and “Technical Provisions” and CENTRAL VALLEY ASPHALT’S BID shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.

4.K.3
Attachment: Franklin Street PW Srvcs Agmt with CVA updated (Public Works Services Agmt wtih Central Valley Asphalt re Franklin St

Page 3 of 25 ends

(d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employeesif it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials

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(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay the subcontractor’s workers the specified prevailing rate of wages. Consultant shalldiligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officials, officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposedagainst City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement.

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(d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any nonconforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work.

Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the

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City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the ratesin the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment

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costsfor the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and Exhibit “F” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and Exhibit “F” and any other provisions of this Agreement, the provisions of Exhibit “B” and Exhibit “F” shall govern.

1.12 Trenching and Excavation.

In accordance with Public Contract Code Section 7104, whenever the digging of trenches or other excavations extend deeper than four feet below the surface, the Contractor shall promptly, and before the following conditions are disturbed, notify the City in writing of any: 1) Material that the Contractor believed may be material that is hazardous waste, as defined in Health and Safety Code Section 25117, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law: 2) Subsurface or latent physical conditions at the site differing from those indicated; or 3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract. The City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste and cause a decrease or increase in the Contractor’s cost of, or the time required for, performance of any part of the work, the City shall issue a change order under the procedures described in the Contract. In the unlikely event that a dispute arises between the City and the Contractor regarding whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the work, the Contractor shall not be excused from any scheduled completion date provided for by the Contract, but shall proceed with all work to be performed under the Contract. The Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties. Where applicable, Contractor shall comply with the trench or excavation permit requirement found in

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Labor Code Section 6500 and the excavation safety requirements found in Labor Code Section 6705.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed TWO-MILLION-THREE HUNDRED FIFTEEN-THOUSANDTHREE HUNDRED-FORTY-EIGHT DOLLARS AND NINE CENTS ($ 2,315,348.09) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion, (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention;, (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Contractor isrequired to attend additional meetingsto facilitate such coordination, Contractorshall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses

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incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid, subject to the Schedule of Compensation (Exhibit “C”), within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law. Notwithstanding, if the work is being funded by grant or other funding administered by a third party outside the control of the City,such as the County of Kern, Contractor acknowledges and agrees this may increase processing time for payment, and no payment of interest shall accrue if the City has used reasonable efforts to cause the Contractor to be paid within thirty (30) days.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred twenty days (120) days cumulatively. It is expressly understood that the project must be completed by August 1, 2023, due to an impending grant deadline.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractorshall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and

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extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Chelsea Aleston Vice President
DOUG ROSS, Inc. DBA CENTRAL

VALLEY ASPHALT
(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive

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direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officershall be the City Manager orsuch person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer.

The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore,

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Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfersrestricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Workers Compensation Insurance. A policy of workers compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Contractor against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Contractor in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000.00. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability. Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5

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consecutive years following the completion of Contractor’s services or the termination of this Agreement. During this additional 5-year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(f) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. For Commercial General Liability (CGL) coverage, subcontractors shall providecoverage with a format at least as broad as CG 20 38 04 13.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Contractor’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officials, officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.

All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing at least ten (10) days prior written notice to City, or at least ten (10) days prior written notice to City in the case of cancellation for nonpayment. In the event any of said policies of insurance are cancelled, the Contractor shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.

No work or services under this Agreement shall commence until the Contractor has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:
“CANCELLATION:

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, AT LEAST TEN (10) DAYS

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ADVANCED WRITTEN NOTICE OF CANCELLATION SHALL BE

DELIVERED TO CITY AT (EXCEPT CANCELLATION DUE TO
NONPAYMENT SHALL REQUIRE TEN (10) DAYS ADVANCED WRITTEN NOTICE).”
Contractor’s Authorized Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or any automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers.

Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Contractor agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Contractor may be held responsible for the payment of damages to any persons or property resulting from the Contractor’s activities or the activities of any person or persons for which the Contractor is otherwise responsible nor shall it limit the Contractor’s indemnification liabilities as provided in Section 5.3.

In the event the Contractor subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Contractor and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.

In the event of a conflict, the terms of Section 5.1 and 5.2 shall have precedence and prevail over any form of Certificate of Insurance, or any Insurance Endorsement, included in the Contract Documents.

5.3 Indemnification.

To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees, volunteers and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual

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or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the Indemnified Parties for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the Indemnified Parties harmless therefrom; (c) In the event any Indemnified Party is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the Indemnified Party any and all costs and expenses incurred by the Indemnified Party in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.

Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereundertherefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

5.4 Notification of Third-Party Claims.

City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.

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5.5 Performance and Labor Bonds.

Concurrently with execution of this Agreement Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided in the bid packet, which secures the faithful performance of this Agreement.
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided in the bid packet, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement.

Both the performance and labors bonds required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement, pays all labor and materials for work and services under this Agreement, and meets the requirements of Section 5.8.

5.6 Sufficiency of Insurer or Surety.

Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the City Manager or Finance Director of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.

5.7 Substitution of Securities.

Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor unless otherwise required by Section 22300.

Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor unless otherwise required by Section 22300. The escrow agreement forsecurity deposits in lieu of retention shall be substantially similar to the form provided in Public Contract Code Section 22300(f), which is incorporated herein by this reference.

5.8 Release of Securities.

City shall release the Performance and Labor Bonds when the following have occurred:

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(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the work has been accepted; and
(c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Labor Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and

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materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Anyuse, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.

Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

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ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Bakersfield, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Eastern District of California, in the County of Fresno, State of California.

7.2 Disputes and Claims.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
(b) Public Contract Code Sec. 9204 Claims Procedure (AB 626). AB 626, approved by the Governor on September 29, 2016, created a new Public Contract Code Section 9204, which specifies new procedural requirements for the filing of claims by a contractor, or by a contractor on behalf of a subcontractor, on any public works project effective January 1, 2021. The parties shall comply with the provisions of Public Resources Code Section 9204, which are fully set forth in Exhibit “E.”
(c) Dispute Resolution. This Agreement is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

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7.3 Retention of Funds.

Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum

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of one thousand dollars ($1000.00) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages.

7.8 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.9 Termination for Default of Contractor.

If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.10 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

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7.11 Unfair Business Practices Claims.

In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment of the Parties.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenantsthat in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performanceof this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.

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8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Additionally, Contractor acknowledges that Contractor, and all subcontractors hired by Contractor to perform services under this Agreement, are aware of and understand the Immigration Reform and Control Act (“IRCA”). Contractor is and shall remain in compliance with the IRCA and shall ensure that any subcontractors hired by Contractor to perform services under this Agreement are in compliance with the IRCA. Further, should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement in violation of the law, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to theCity Manager and to the attention of the Contract Officer (with her/his name and City title), City of Arvin, 200 Campus Drive, Arvin, California 93203 and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the

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Arvin City CouncilMarch 28, 2023

Arvin City Council
March 28, 2023