Arvin City Council
June 25, 2024

Staff Report - PSA with DPSI

CITY OF ARVIN
Staff Report
Meeting Date: June 11, 2024
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: Consideration and Approval of A Professional Consultant Services Agreement between the City of Arvin and DPSI Engineers, Inc. for On-Call Engineering Services
BACKGROUND:

The City of Arvin has a significant need for On Call Engineering services based on current grant funding already awarded, pending grants, and planned future infrastructure projects. Existing funded projects include:

AB 617 $ 6.0 million
CDBG Haven Drive $ 3.1 million
FTA Microgrid Project $ 3.5 million
SB 1 projects $ 2.8 million
Additionally, the City has pending grants that contain various grouped infrastructure projects, for which the City will need on-call engineering support. To meet the anticipated obligations and deadlines for existing and planned projects, the city must expand its ability to grow its engineering capacity and technical expertise to be responsive to its current and future needs for engineering support.

The City of Arvin published a Request for Qualifications for On-Call Engineering services on Planet Bids on April 18, 2024. The prepared scope of work is broad and includes representation on behalf of the city in all needed engineering capacities. Three RFQ responses were received on May 7, 2024. The City interviewed all three firms and reviewed the responses for qualifications, ability to perform locally and in a hybrid environment, and experience and expertise in implementing State and Federal grant projects. The On-Call Engineering services company may act as City Engineer as needed.

The City Received 3 RFQ responses as follows:

Engineering Firm Combined Qualifications and Interview Score Diversified Project Services International
(DPSI)
85 Precision Civil Engineering (PCE) 79
West & Associates 75
Staff determined that it would be appropriate to award an agreement to DPSI, a local firm in Bakersfield that can operate remotely and in Arvin and has the most experience and qualifications in completing federally funded infrastructure projects.

4.F.1
Attachment: Staff Report PSA with DPSI (Approval of PSA with DPSI.)

Staff Report - PSA with DPSI
STAFF RECOMMENDATION:

Staff recommends approval of the Professional Consultant Services Agreement between the City of Arvin and DPSI.

FINANCIAL IMPACT:

The amount of the proposed contract is $150,000. The majority of the funding will be via reimbursable grants. A small amount of funding for non-grant reimbursable services is included in the Fiscal Year 2024-2025 budget.

ATTACHMENTS:
- Draft Professional Consultant Services Agreement between the City of Arvin and DPSI Assistance.
- Proposal from DPSI Inc dated May 7th, 2024

4.F.1
Attachment: Staff Report PSA with DPSI (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
AGREEMENT NO. 2024-

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

FOR ON-CALL ENGINEERING SERVICES

BETWEEN

CITY OF ARVIN, CALIFORNIA,
AND
DIVERSIFIED PROJECT SERVICES INTERNATIONAL, INC.

THIS AGREEMENT (“Agreement”) is made and entered into as of the date of execution by the CITY OF ARVIN (the "City") and Diversified Project Services International, Inc. (“Consultant”).

RECITALS
The City requires outside assistance to provide the following services: On-Call Engineering services.

WHEREAS, Consultant represents itself as possessing the necessary skills and qualifications to provide the services required by the City and as being duly qualified to perform those services in accordance with the standard of quality ordinarily expected of competent professionals in Consultant’s field of expertise;
WHEREAS, Consultant will render such professional services, as hereinafter defined, on the following terms and conditions;
NOW THEREFORE, in consideration of these recitals, and the mutual covenants contained herein, the City and Consultant agree as follows:

AGREEMENT

1. TERM OF AGREEMENT.

1.1. This Agreement shall be effective on and from the day, month and year of the execution of this document by the City.

1.2. Consultant shall commence the performance of the services in accordance with the Scope of Work section provided in Attachment A to this Agreement and shall continue such services until all tasks to be performed are completed, or this Agreement is otherwise terminated.

2. CONSULTANT'S OBLIGATIONS- SCOPE OF WORK (ATTACHMENT A).

2.1. Consultant shall provide the City with the following services: The specific manner in which the services are to be performed is described in Attachment A which is attached

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
hereto and incorporated herein as though fully set forth at length, collectively hereinafter referred to as “Described Services.”

2.2. Consultant shall perform all work required to accomplish the Described Services in conformity with applicable requirements of Federal, State and Local law.

2.3. Consultant is hired to render the Described Services and any payments made to Consultant are compensation fully for such services.

2.4. Consultant shall maintain professional certifications as required to properly comply with all City, State, and Federal law.

2.5. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. If the City, in good faith, at any time during the term of this Agreement, desires the removal of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons.

2.6. If a license or certification of any kind is required of Consultant, its employees, agents, or subcontractors by federal, state or law and regulation, Consultant warrants that such license has been obtained, is valid and in good standing, and shall keep in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.

2.7. Consultant shall provide the City with timely written reports of all significant developments or delays arising during performance of its services.

3. PAYMENT FOR SERVICES (ATTACHMENT A).

3.1. Payment to Consultant to perform its Scope of Work is set forth in Attachment B, attached hereto and incorporated herein. The payments provided in this Section are full compensation for the Scope of Work as described in Attachment A. This contract shall not exceed $150,000 unless further amended by both parties.

3.2. Consultant shall submit monthly bills to the City, describing its services and costs provided during the previous month, based upon percentage of task completed. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant's monthly bills shall include the following information to which such services or costs pertain:
- a description of services performed;
- the date the services were performed;
- the number of hours spent and by whom;
- a description of all costs incurred, and the Consultant's signature.

Consultant agrees to use every appropriate method to contain fees and costs under this Agreement. Once invoice is submitted and approved by the City, City payment will be made within 30 days of approval.

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

3.3. The amount set forth in Attachment A may be modified or amended only by a written document executed by both Consultant and authorized City representative prior to the performance of the additional work. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement.

4. SUBCONTRACTING.

4.1. Consultant will not subcontract any portion of its Scope of Work without prior written approval of City. If Consultant subcontracts for any of the work to be performed under this Agreement, Consultant shall be as fully responsible to the City for the acts and omissions of Consultant’s subcontractors/subconsultants and for the persons either directly or indirectly employed by the subcontractors/subconsultants, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor/subconsultant of Consultant and the City. Consultant will be responsible for payment of subcontractors/subconsultants. Consultant shall bind every subcontractor/subconsultant to the terms of the Agreement applicable to Consultant’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the City. Consultant agrees that the City is an intended third-party beneficiary of any services agreement entered into between Consultant and any subcontractor or subconsultant.

5. PROJECT SCHEDULE AND COMPLETION DATE (ATTACHMENT A).

5.1. Attachment A is the project schedule that Consultant shall strictly meet, including benchmark dates and completion date, which is attached hereto and incorporated herein.

Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with the schedule specified herein. In the performance of this Agreement, time is of the essence.

5.2. Consultant shall promptly notify the City of any anticipated or unforeseen delays to the project schedule. Extensions to the project schedule and to this Agreement shall not be made without the prior written approval of the City. All requests for extensions to the project schedule shall be by written request only and submitted to the City prior to the commencement of such work.

5.3. Consultant is not responsible for damage or delay in performance caused by events beyond the reasonable control of Consultant. In the event Consultant's services are suspended, delayed or interrupted for the convenience of the City or delays occur beyond the reasonable control of Consultant, an equitable adjustment in Consultant's time of performance and cost of Consultant's personnel and subcontractors may be made.

6. CHANGES IN WORK AND EXTRA WORK. Consultant shall not change the scope or duration of work or perform work in excess of the Scope of Work without the prior, written approval of the City by an executed Change Order, describing in detail the revision to Scope of Work, revisions in payment and/or time, fully executed by both parties. Failure to obtain a

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Change Order prior to the commencement of any revision waives Consultant’s right to payment for such additional services.

7. RESPONSIBILITIES OF AND TASKS TO BE PERFORMED BY CITY. City designates Jeff Jones, its City Manager, to represent the City in all matters within the scope of this Agreement relating to the conduct and approval of the work to be performed. Whenever the term “approval of City,” “consult with City,” “confer with City,” or similar terms are used, they shall refer to the City Manager. The City Manager may designate an assistant to act in his/her stead.

The CITY shall furnish upon request, without charge, all standard plans and specifications and any other information which the City now has in its files that may be of use to the Consultant.

Consultant shall be entitled to use and reasonably rely upon all such information provided by the City or others in performing Consultant's services under this Agreement.

8. VERBAL AGREEMENT OR CONVERSATION. No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained nor shall such verbal agreement or conversation entitle Consultant to any additional payment whatsoever.

9. TERMINATION OF AGREEMENT.

9.1. Termination for Convenience. City may terminate this Agreement for City’s convenience at any time by providing Consultant thirty days written notice. Upon receipt of the notice of termination, Consultant shall immediately take action not to incur any additional obligations, costs or expenses, except as may be necessary to terminate its activities. City shall pay Consultant its reasonable and allowable costs through the effective date of termination and those reasonable and necessary costs incurred by Consultant to effect the termination. Thereafter, Consultant shall have no further claims against City under this Agreement. All finished and unfinished documents and materials procured for or produced under this Agreement, including all intellectual property rights City is entitled to, shall become City property upon the date of the termination. Consultant agrees to execute any documents necessary for City to perfect, memorialize, or record City’s ownership of rights provided herein.

9.2. Termination for Breach of Agreement.

9.2.1. If Consultant fails to perform any of the provisions of this Agreement or so fails to make progress as to endanger timely performance of this Agreement, City may give Consultant written notice of the default. City’s default notice will indicate whether the default may be cured and the time period to cure the default to the sole satisfaction of City. Additionally, City’s default notice may offer Consultant an opportunity to provide City with a plan to cure the default, which shall be submitted to City within the time period allowed by City. At City’s sole discretion, City may accept or reject Consultant’s plan. If the default cannot be cured or if Consultant fails to cure within the period allowed by City, then City may terminate this Agreement due to Consultant’s breach of this Agreement.

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

9.2.2. If the default under this Agreement is due to Consultant’s failure to maintain the insurance required under this Agreement, Consultant shall immediately: (1) suspend performance of any services under this Agreement for which insurance was required; and (2) notify its employees and Subconsultants of the loss of insurance coverage and Consultant’s obligation to suspend performance of services. Consultant shall not recommence performance until Consultant is fully insured and in compliance with City’s requirements.

9.2.3. If a federal or state proceeding for relief of debtors is undertaken by or against Consultant, or if Consultant makes an assignment for the benefit of creditors, then City may immediately terminate this Agreement.

9.2.4. If Consultant engages in any dishonest conduct related to the performance or administration of this Agreement or violates City’s laws, regulations or policies relating to lobbying, then City may immediately terminate this Agreement.

9.2.5. Acts of Moral Turpitude
a. Consultant shall immediately notify City if Consultant or any Key Person, as defined below, is charged with, indicted for, convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, any act which constitutes an offense involving moral turpitude under federal, state, or local laws (“Act of Moral Turpitude”). b. If Consultant or a Key Person is convicted of, pleads nolo contendere to, or forfeits bail or fails to appear in court for a hearing related to, an Act of Moral Turpitude, City may immediately terminate this Agreement. c. If Consultant or a Key Person is charged with or indicted for an Act of Moral Turpitude, City may terminate this Agreement after providing Consultant an opportunity to present evidence of Consultant’s ability to perform under the terms of this Agreement.
d. Acts of Moral Turpitude include, but are not limited to: violent felonies as defined by Penal Code Section 667.5, crimes involving weapons, crimes resulting in serious bodily injury or death, serious felonies as defined by Penal Code Section 1192.7, and those crimes referenced in the Penal Code and articulated in California Public Resources Code Section 5164(a)(2); in addition to and including acts of murder, rape, sexual assault, robbery, kidnapping, human trafficking, pimping, voluntary manslaughter, aggravated assault, assault on a peace officer, mayhem, fraud, domestic abuse, elderly abuse, and child abuse, regardless of whether such acts are punishable by felony or misdemeanor conviction.
e. For the purposes of this provision, a Key Person is a principal, officer, or employee assigned to this Agreement, or owner (directly or indirectly, through one or more intermediaries) of ten percent or more of the voting power or equity interests of Consultant.

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

9.2.6. In the event City terminates this Agreement as provided in this section, City may procure, upon such terms and in the manner as City may deem appropriate, services similar in scope and level of effort to those so terminated, and Consultant shall be liable to City for all of its costs and damages, including, but not limited to, any excess costs for such services.

9.2.7. If, after notice of termination of this Agreement under the provisions of this section, it is determined for any reason that Consultant was not in default under the provisions of this section, or that the default was excusable under the terms of this Agreement, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Article 8 Termination for Convenience.

9.2.8. The rights and remedies of City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement.

9.3. In the event that this Agreement is terminated, Consultant shall immediately notify all employees and Subconsultants, and shall notify in writing all other parties contracted with under the terms of this Agreement within five (5) working days of the termination.

10. COVENANTS AGAINST CONTINGENT FEES. Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement without liability or, at the City’s discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

11. OWNERSHIP OF DOCUMENTS.

11.1. All computer data, computer drawing files, plans, studies, sketches, drawings, reports, specifications, and all work product produced by Consultant under this Agreement are the property of the City, whether or not the City completes the Scope of Work or proceeds with the project for which such documents are prepared.

11.2. This Agreement creates a nonexclusive and perpetual right or license for City to copy, use, modify, reuse, and sublicense any and all copyrights, designs, and other intellectual property embodied in the writings prepared by Consultant, and Consultant subcontractors, under this Agreement. In the event the City should ever desire to undertake a project or review other proposed projects based upon the documents, the Consultant agrees that the City shall have the right to reuse all or any portion of the documents at no additional compensation to the Consultant.

12. INDEPENDENT CONTRACTOR.

12.1. The Consultant shall perform the services provided for herein in a manner of Consultant's own choice, as an independent contractor and in pursuit of Consultant's independent calling, and not as an employee of the City. Consultant shall be under control

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
of the City only as to the result to be accomplished and the personnel assigned to the Project.

12.2. If the Consultant subcontracts any of the work to be performed under this Agreement pursuant to the terms of this Agreement, Consultant shall be as fully responsible to the City or the acts and omissions of the Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every subcontract by the terms of the Agreement applicable to Consultant's work, including indemnity and insurance requirements.

13. HOLD HARMLESS AND INDEMNIFICATION.

13.1. Indemnification - It is understood and agreed that Consultant has the professional skills, experience, and knowledge necessary to perform the work agreed to be performed under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant's work in a skillful and professional manner, and Consultant thus agrees to so perform the work.

13.2. Acceptance by City of the work performed under this Agreement does not operate as a release of said Consultant from such professional responsibility for the work performed. It is further understood and agreed that Consultant is apprised of the scope of the work to be performed under this Agreement and Consultant agrees that said work can and shall be performed in a fully competent manner.

13.3. Consistent with California Civil Code section 2782.8, when the services to be provided under this Agreement are design professional services to be performed by a design professional, as that term is defined under said section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, protect, immediately defend, and hold harmless City, and its officers, employees, agents, and volunteers, from and against all claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant, its officers, employees, subcontractors, subconsultants or agents during the performance this Agreement, or from any violation of any federal, state, or municipal law or ordinance to the extent caused, in whole or in part, by the negligence, reckless, or willful misconduct of Consultant or its employees, subcontractors, or agents, or by the quality or character of Consultant’s work, excepting only liability arising from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault.

13.4. Other than in the performance of professional services by a design professional, which law shall be solely as addressed in subparagraph 12.3 above, and to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City,

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
and its officers, employees, agents, and volunteers, from and against any claims, demands, damages, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, interest, defense costs, and expert witness fees) arising out of the performance of this Agreement by Consultant, its officers, employees, agents, subcontractors and subconsultants, excepting only that resulting from the sole negligence, sole active negligence, or intentional misconduct of City, its officers, employees, agents, and volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code.

13.5. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

13.6. Consultant shall not be responsible for warranties, guarantees, fitness for a particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental, liquidated, or consequential damages to the City or any third party.

Additionally, Consultant shall not be responsible for acts and decisions of third parties, including governmental agencies, other than Consultant’s subconsultants, that impact project completion and/or success.

14. ASSIGNMENT OF AGREEMENT. Consultant is without right to and shall not assign this Agreement or any part thereof or any monies due hereunder without the prior written consent of the City.

15. INSURANCE.

15.1. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement (including all extensions provided), and provide proof thereof that is acceptable to the City the insurance specified in subsections (A) through (F) below with insurers and under forms of insurance satisfactory in all respects to the City.

Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. The Certificate of Insurance shall clearly identify the project name and number in the space labeled “Description of Operations/Locations/Special Items” on the form.

A. Commercial General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars ($1,000,000) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 Code 1 (any auto).

Each of the following shall be included in the insurance coverage or added as an additional insured endorsement to the policy: City, its officers, employees, agents, and volunteers are to be covered as insured’s as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. In the event that Consultant purchases automobiles during the term of this Agreement, said automobiles shall be likewise covered. The coverage shall contain no special
An endorsement must state that coverage is primary insurance and that no other insurance affected by the City will be called upon to contribute to a loss under the coverage.

Insurance is to be placed with California-admitted insurers with a Best's rating of no less than A:VII.

B. Professional Liability. Consultant shall obtain, and during the term of this Agreement shall maintain, a policy of professional liability insurance that shall:
i. Be from an insurance company authorized to be in business in the State of California;
ii. Be in an insurable amount of not less than $1,000,000 for each occurrence; and
iii. Provide that the policy shall remain in full force during the full term of this Agreement and shall not be canceled, terminated, or allowed to expire without thirty (30) days prior written notice to the City from the insurance company.

C. Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability insurance for any and all persons employed directly or indirectly by Consultant shall be provided with limits not less than one million dollars. In the alternative, Consultant may rely on a self-insurance program to

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
meet these requirements so long as the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City for loss arising from work performed under this Agreement.

D. Deductibles and Self-Insured Retentions. During the period covered by this Agreement, upon express written authorization of City Risk Manager, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The City may condition approval of an increase in deductible or self-insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

E. Notice of Reduction in Coverage. In the event that any coverage required under subsections (A), (B), or (C) of this section of the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five day after Consultant is notified of the change in coverage.

F. Other Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
i. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; ii. Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof;
iii. Terminate this Agreement.
iv. Exercise of any of the above remedies, however, is an alternative to other remedies City may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements.

16. DISPUTES.

16.1. If a dispute should arise regarding the performance of this Agreement, the following initial dispute resolution procedures shall be used:

A. Within twenty (20) City working days after a dispute regarding the performance of this Agreement arises, it shall be reduced to writing at staff level by the

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
complaining party setting forth the nature of the dispute in detail, along with all pertinent back up documentation in support. The writing shall be delivered to the receiving party by first class mail or personal delivery directly to the party’s project manager, along with recommended methods of resolution.

B. The party receiving the letter shall reply to the letter with a detailed response, along with a recommended method of resolution, if any, within ten (10) City working days of receipt of the letter.

16.2. If the dispute is not resolved at staff level in accordance with Section 15.1, within five (5) City working days of the receiving party response (or longer if agreed between the parties), the aggrieved party, through its respective project manager shall deliver to the General Manager’s office a letter outlining the dispute for the General Manager’s review.

The receiving party may submit further response, if required, to the General Manager within five (5) City working days thereafter. The General Manager, at his/her sole discretion may respond as he/she deems appropriate, including recommendations for resolution, discussions or rejection of the dispute within fifteen (15) working days of receipt of the complaint.

16.3. If the dispute remains unresolved and the parties have exhausted the procedures outlined in this section, the parties may then seek remedies available to them under this Agreement and at law, including, but not limited to, under the termination procedures.

This provision does not relieve Consultant of its obligation and Consultant is required to timely comply with all applicable provisions of the Government Claims Act before initiating any legal proceeding against City.

17. CONFLICT OF INTEREST. Consultant warrants and covenants that it presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law, including, but not limited to, Government Code section 1090. If any principal provider of services is a "consultant" for the purposes of the Fair Political Practices Act (Gov. Code § 81000 et seq.), each such person shall comply with Form 721 Statement of Economic Interests filing requirements in accordance with state or City local Conflict of Interest Code. In addition, if any other conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement.

18. CONSULTANT’S BOOKS AND RECORDS.

18.1. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant.

18.2. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
longer period required by law, from the date of termination or completion of this Agreement.

18.3. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City General Counsel, City Auditor, General Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.

18.4. City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained in the General Manager's office. Access to such records and documents shall be granted to any party authorized by Consultant’s representatives, or Consultant’s successor in interest.

19. WRITTEN NOTIFICATION. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Arvin
Attn: City Manager
200 Campus Drive
Arvin, CA 93203
If to Consultant: Diversified Project Services International, Inc.

Attn: Samuel D. Lux, RCE
5351 Olive Drive, Suite 100
Bakersfield, CA 93308
Any party may change any of the foregoing as it relates to the party by giving written notice to the other party of the change in the manner set forth herein.

20. GENERAL PROVISIONS.

20.1. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20.2. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

20.3. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Kern.

20.4. Time is of the essence with regard to each covenant, condition and provision of this Agreement.

20.5. This Agreement constitutes the entire agreement between the parties with regard to the subject matter herein and supersedes any prior oral and written agreements and understandings between the parties with respect thereto.

20.6. This Agreement may not be altered, amended, or modified except by a writing executed by duly authorized representatives of all parties.

20.7. In the event any action or proceeding is instituted arising out of or relating to this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees and actual costs.

20.8. This Agreement may be executed in counterparts. A facsimile or electronic copy of this Agreement shall be as effective as the original for all purposes.

20.9. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns. Notwithstanding the foregoing, Consultant shall not assign this Agreement or any part thereof to any other entity or individual.

20.10. City and Consultant each acknowledge that each party and their respective legal counsel have reviewed this Agreement and agree that this Agreement is the product of negotiations between the parties. This Agreement shall be interpreted without reference to the rule of interpretation of documents that uncertainties or ambiguities therein shall be determined against the party so drafting the Agreement.

20.11. All references to a statute or ordinance, shall incorporate any, or all, successor statute or ordinance enacted to govern the activity now governed by the statute or ordinance, noted herein to the extent, however, that incorporation of such successor statute or ordinance does not adversely affect the benefits and protections granted to the Developer under this Agreement.

20.12. The services to be performed by Consultant are intended solely for the benefit of the City. No person or entity not a signatory to this Agreement shall be entitled to rely on Consultant's performance of its services hereunder, and no right to assert a claim against Consultant by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of Consultant's services hereunder.

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

21. CONSULTANT'S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this Agreement.

22. ACCESS AND ACCOMMODATIONS

22.1. Consultant shall comply with the Americans with Disabilities Act, as amended, 42 U.S.C. Section 12101 et seq., the Rehabilitation Act of 1973, as amended, 29 U.S.C.

Section 701 et seq., the Fair Housing Act, and its implementing regulations and any subsequent amendments, and California Government Code Section 11135;

22.2. Consultant shall not discriminate on the basis of disability or on the basis of a person’s relationship to, or association with, a person who has a disability;

22.3. Consultant shall provide reasonable accommodation upon request to ensure equal access to CITY-funded programs, services and activities;

22.4. Construction, if any, will be performed in accordance with the Uniform Federal Accessibility Standards (UFAS), 24 C.F.R. Part 40; and

22.5. The buildings and facilities used to provide services under this Agreement are in compliance with the federal and state standards for accessibility as set forth in the 2010 ADA Standards, California Title 24, Chapter 11, or other applicable federal and state law.

Consultant understands that City is relying upon these certifications and representations as a condition to funding this Agreement. Any subcontract entered into by Consultant for work to be performed under this Agreement must include an identical provision. [Signature Page Follows]

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement on the day and year written below.
“CITY” “CONSULTANT”

CITY OF ARVIN,
a municipal corporation
By: __________________________
Jeff Jones, City Manager

Dated: _______________, 202__
ATTEST:

Cecilia Vela, City Clerk

DIVERSIFIED PROJECT SERVICES
INTERNATIONAL, INC.

By: ____________________________
Name: __________________________
Title: ___________________________
Dated: ______________, 202__
By: ____________________________
Name: __________________________

Title: ___________________________
Dated: ______________, 202__
APPROVED AS TO FORM:
____________________________
Nathan M. Hodges, City Attorney

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.)

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

ATTACHMENT A
Scope of Work and
Payment for Services, Project Budget, Project Schedule and Timeline Project Approach & Scope of Work: Refer to attached Proposal to Provide for On-Call Engineering Services from Diversified Project Solutions International, Inc. dated May 7, 2024.

In addition to the projects listed in the Proposal, it is expressly stated that the Consultant will act as City Engineer on an as needed basis.

Contract Amount and Fee Schedule : The contract amount shall not exceed $150,000 unless further amended by both parties. Refer to attached Proposal to Provide On-Call Engineering Services from Diversified Project Solutions International, Inc. dated May 7, 2024 for the schedule of fees.

Once an invoice is submitted and approved by the City, City payment will be made within 30 days of approval. The payment provided is full compensation for the funding and permit assistance services as mentioned in Attachment A. Diversified Project Solutions International, Inc. shall bill every 30 days. The City shall pay each invoice within 30 days of approval of the invoice until project completion and close-out.

4.F.2
Attachment: PSA - DPSI 6.13.24 (Approval of PSA with DPSI.) CIVIL ENGINEERING | CONSTRUCTION MANAGEMENT | SURVEYING MECHANICAL ENGINEERING | MECHANICAL INTEGRITY

BAKERSFIELD

SAN LUIS OBISPO

LONG BEACH

ON-CALL ENGINEERING SERVICES

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) May 7, 2024
Jeff Jones
City of Arvin
200 Campus Drive
Arvin, CA 93203
Subject: Statement of Qualifications | On-Call Engineering Services Dear Mr. Jones:

Thank you for the opportunity to submit our proposal package for the City Arvin On-Call Engineering Services Project. Diversified Project Services International, Inc. (DPSI) is a multi-disciplinary engineering firm that provides Civil and Mechanical Engineering, Land Surveying and, Construction Management services for public and private clients.

DPSI prides itself on our track record of successfully managing complex and fast paced projects for our clients. We recognize the need for a proactive approach to each project, including open communication, cost and schedule management, quality control, and an emphasis on safety. Our schedule-driven team of experts is dedicated to helping our clients reach their goals on time while optimizing cost and schedule.

We provide a multitude of services to public agencies throughout the Central Valley. Based on our dedication to integrity, our history of reliability and commitment to satisfying our clients’ needs, we believe that our firm is uniquely qualified to provide The City of Arvin the engineering services requested in this solicitation.

Our Director of Civil Engineering, Samuel D. Lux, RCE, will serve as the primary point of contact for this work, and is authorized to negotiate and execute contracts on behalf of the company. He will oversee our talented team of engineers on all work requested by the City of Arvin.

We are excited about the opportunity and committed to meet the City’s needs. Please feel free to contact us with any questions regarding this SOQ. Thank you for your consideration.

Sincerely,
Samuel D. Lux, RCE
Director of Civil Engineering
Diversified Project Services International, Inc.
5351 Olive Drive, Suite 100
Bakersfield, CA 93308
(661) 371-2800
[email protected]
ON CALL ENGINEERING SERVICES 2

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) ON CALL ENGINEERING SERVICES 3
Table of Contents
Introductory Letter 4
Project & Team Experience 6
Scope of Work & Project Approach 19
Quality 21
References 22
Contract Terminations 23
Fee Schedule Attached

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Introductory Letter
DPSI is a California S Corporation and Certified Small Business founded in October 2007. Our headquarters are located in Bakersfield with additional offices in both San Luis Obispo and Long Beach. We have 72 employees company-wide. Our local Bakersfield office will be the primary resource for this contract with assistance from the San Luis Obispo office as needed. DPSI specializes in providing the core services of land surveying, multidiscipline engineering, construction and project management, and other professional services to public and private clients throughout California.

Based on our dedication to integrity, our history of reliability, and our commitment to satisfying our clients’ needs, we believe that DPSI is uniquely qualified to provide engineering services to the City of Arvin. As a testament to our quality of work, we have provided services to the following public agencies:

ON CALL ENGINEERING SERVICES 4
• Counties of Kern, Tulare, San Luis Obispo, Santa Barbara • Cities of Bakersfield, Shafter, Porterville, Pismo Beach, Grover Beach, Paso Robles, Atascadero • Other agencies such as the Army Corps of Engineers, California Department of Water Resources, Long Beach Water Department, Cal Poly San Luis Obispo, Cuesta College, California Water Service, Kern- Tulare Water District

The following proposal package highlights DPSI’s technical and managerial approach to projects of this type, as well as our specific team. We strongly believe our firm’s experience, combined with the applied knowledge of our staff, are an excellent fit for the engineering role and responsibilities described in the Request for Qualifications.

DPSI services under the proposed disciplines include, but are not limited to:
• Grading and drainage design
• Public and private improvement design
• Utility design
• Hydrology and hydraulic reports/analysis
• Feasibility studies and recommendations
• Cost estimated and scheduling
• Permitting
• ADA accessibility design
• Storm Water Pollution Prevention Plans
• Street Improvement Plans
• Sewer and Storm Drain Plans
• Traffic Control Plans
• SWPPP Developer (QSD)
• Qualified SWPPP Insepction (QSP) Services
• Land development
• Construction staking
• Topographic survey
• Aerial/drone/UAS survey
• American Land Title Association Survey
• As-built survey
• Right-of-way survey
• 3D laser scanning
• Planning services
• Records of Survey
• Parcel & Tract Maps
• GIS Services
• Monument Perpetuation
• Boundary Surveys
Civil Engineering Land Surveying

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Introductory Letter (continued)
ON CALL ENGINEERING SERVICES 5
Project Management
• Project conceptual development
• Project/program feasibility/ROI analysis
• Cost/benefit and alternative analysis
• Project planning and logistics
• Cost estimating
• Project scope and budget development
• Permitting and regulatory agency coordination
• Full service project management
• Project schedule development
• Equipment and material procurement
• RFP/RFQ preparation
• Contractor pre-qualification services
• Submittal development, review and approval
• Project cost tracking and purchasing
management
• QAQC inspection and documentation
• Project commissioning, start-up and testing
• Project closeout management
• Construction management
Samuel D. Lux, RCE, is the Director of Civil Engineering for Diversified Project Services International, Inc. and is authorized to negotiate contracts. His signature below verified this.

Samuel D. Lux, RCE
5351 Olive Drive, Suite 100
Bakersfield, CA 93308
Office: (661) 371-2800 Cell: (661) 847-8697
[email protected]
_________________________
Samuel D. Lux, RCE

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Project & Team Experience
ON CALL ENGINEERING SERVICES 6

We strongly believe our firm’s experience, combined with the applied knowledge of our staff, are an excellent fit for the roles and responsibilities described in the Request for Qualifications.

Samuel D. Lux, RCE, Director of Civil Engineering
Mr. Lux has over 20 years of experience working on a variety of civil engineering projects ranging from multimillion-dollar grade separations to bike and pedestrian paths to commercial and residential developments. As the previous Public Works Director for the County of Kern he has gained a wide-rage of experience within the field of civil engineering. He has completed the Resident Engineers Academy through the California Local Technical Assistance Program, and he has an extensive background working on Public Works projects administered per the Caltrans methods and procedures in accordance with the Local Assistance Procedure Manual. Mr. Lux’s professional strengths and key areas of expertise include project management, construction support services, Quality Assurance/Quality Control, design, and preparation of specifications, bid documents, and cost estimates. Mr. Lux will allocate 100% of his time to all City of Arvin projects awarded.

Craig M. Pope, RCE, Chief Civil Engineer
Mr. Pope has over 40 years of experience working on a variety of projects ranging from multimilliondollar freeway alignment to road maintenance. In his previous role as director of Public Works with Kern County, Craig oversaw projects involving roads, waste, and buildings/facilties. He has wide-ranging experience with many aspects of civil engineering design and construction, including roadway design, grade separation, landfills, and buildings. His duties and responsibilities include providing responsible charge in the development of plans, specifications and estimates for infrastructure projects. Mr. Pope will allocate 25% of his time to all City of Arin projects awarded.

Scott Radsick, RCE, Senior Engineer
Mr. Radsick’s civil engineering experience spans over 13 years. He has undertaken a diverse array of roles such as being a Resident Engineer in construction, design engineer, Engineering Manager, and Assistant Public Works Director for the County of Kern. Serving as a Resident Engineer and Engineering Manager over construction, he oversaw the construction of buildings and sewer digesters, road reconstruction projects, bike and pedestrian paths, airport runway and taxiway improvements, traffic signals, and sewer trunk-lines and laterals. He has completed the Resident Engineers Academy through the California Local Technical Assistance Program, and he is very knowledgeable in the Caltrans Standard Specifications and Plans. As the Assistant Public Works Director, Mr. Radsick assumed leadership of the Transportation Division. In this capacity, he held comprehensive responsibilities, which encompassed the maintenance of over 3,300 lane miles of County roads, the management of the Kern Transit bus system, supervision of traffic engineering activities, oversight of road permits, management of the central shop and fleet services, and stewardship of advanced planning and right of way matters. Mr. Radsick will allocate 50% of his time to all City of Arvin projects awarded.

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Project & Team Experience (continued)
ON CALL ENGINEERING SERVICES 7

Matthew Rowland, Designer III
Mr. Rowland has been in the civil engineering field for over nine years and has worked on a multitude of public works projects. He has been both a designer and construction inspector for various projects that range from small budgets up to multimillion-dollar projects. Additionally, Mr. Rowland has experience with California Building Codes from working in commercial and residential plan checking. Mr. Rowland knows the requirements on local, state, and federally funded projects from being involved in both the design and construction aspect of these projects. Mr. Rowland will allocate 50% of his time to all City of Arvin projects awarded.

Oscar Carrillo, PLS
Mr. Carrillo has over 22 years of experience as a surveyor. He is proficient in the use of RTK GPS equipment and robotic total stations, which allows him to efficiently collect and process survey data in the field and office. Mr. Carrillo is also the lead project manager for all 3D Laser Scanning projects and drone projects, as well as multiple oilfield projects and various construction-staking projects. Mr. Carrillo will allocate 25% of his time to all City of Arvin projects awarded.

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) ON CALL ENGINEERING SERVICES 8
City of Arvin
Oscar Carrillo, PLS
Chief Land Surveyor
Samuel D. Lux, RCE
Director of Civil Engineering
Principal in Charge
Survey Field Crews
Scott Radsick, RCE
Senior Engineer
Matthew Rowland, EIT
Designer III
Craig Pope, RCE
Chief Civil Engineer
Project Support Staff

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Samuel D. Lux, RCE
Director of Civil Engineering
Mr. Lux has over 20 years of experience working on a variety of civil engineering projects ranging from multimillion-dollar grade separations, from bike and pedestrian paths, to commercial and residential development Working for a private engineering firm in Tehachapi and as an Engineering Manager, Assistant Public Works Director, and Public Works Director for the County of Kern, he gained a wide range of experience within the field of civil engineering. His duties and responsibilities include providing responsible charge in the development of plans, specifications and estimates, and construction management for infrastructure projects.

Public Works, Kern County, California
During his tenure with the Kern County Public Works Department Mr. Lux was responsible for the planning, design, and construction of infrastructure projects within the County right of way and at Department facilities. As a designer, Mr. Lux worked on numerous projects including traffic signals, for bike and

ON CALL ENGINEERING SERVICES
State of California
Licensed Civil Engineer
C77460
Bachelor of Science
Civil Engineering
University of North Dakota

CREDENTIALS
bike and pedestrian paths, road reconstruction and realignments, pavement rehabilitation projects, and complete street projects including solar lighting and pedestrian crossing improvements. Acting as a Resident Engineer or Assistant Resident Engineer, Mr. Lux worked on projects including grade separations, traffic signals, road reconstruction, runway and taxiway improvements, drainage improvements, and installations of sewer trunk-lines and laterals.

Throughout his time with the department, Mr. Lux was directly responsible or provided oversight for the federal and state funding process. Beginning with the initial project selection, grant preparation and submittal, obtaining all necessary clearances and authorizations (federal and state), design, construction, invoicing, and project closeout. Working with Caltrans Local Assistance, he established a program for local agencies to utilize County staff to deliver their federal and state funded projects.

Kern River Bike Path Extension, Kern County, California The project extended the Kern River Parkway Bike Trail from its terminus at State Route 43 to the Buena Vista Aquatic Recreational Area. The approximately 6.3 miles of new paved Class I Bike path provided bicyclists a complete route from Lake Ming to Buena Vista Lake covering over 30 miles of trail. As the design manager, Mr. Lux was responsible for project management of consultants, providing engineering direction throughout the design and construction process.

Lake Ming Bike Path, Kern County, California
The project connected to the Kern River Bike Path at Lake Ming and provided a complete loop around the Lake. As the lead Civil Engineer for the project, Mr. Lux ensured that the necessary plans and specifications, along with quantities, and bidding documents were completed on time and within budget.

Rowlee Road Reconstruction, Kern County, California
The rehabilitation project involved an analysis of the existing pavement conditions utilizing site visits and pavement coring. The Federally funded project included approximately three miles of areas of full reconstruction, pavement overlay and paved shoulders. Mr. Lux was the lead engineer on this project responsible for the design and preparation of documentation for authorization of Federal funding. 9 Resumes

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Samuel D. Lux, RCE
Antelope Run Multi-Use Path, Tehachapi, California
The project was located in the City of Tehachapi and was designed to provide a North-South connection between Tehachapi Boulevard shopping centers and the neighborhoods East of Tucker Road. The project consisted of approximately two miles of Class I bike path and tied into a multi-use path on Tehachapi Boulevard and a Class I Bike path on W Valley Blvd. Mr. Lux was the lead engineer responsible for the design and construction of this Federally funded project (TEA Funding).

Diamond Street Beautification, Kern County, California
This project was a Federal, State, and Local funded project, which incorporated complete street elements to make intersection improvements to increase the overall safety for the pedestrians and vehicles utilizing the facilities. The project provided solar lighting, decorative colored stamped concrete crosswalks and pedestrian ADA improvements, along with pavement improvements to provide better visibility. As the lead Civil Engineer for the project, Mr. Lux ensured that the necessary plans and specifications, along with quantities, and bidding documents were completed on time and within budget.

ON CALL ENGINEERING SERVICES 10

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) State of California
Licensed Civil Engineer
C37035
Bachelor of Science
Civil Engineering
Cal Poly SLO
Craig Pope, RCE
Chief Civil Engineer
Mr. Pope has over 40 years of experience working on a variety of projects ranging from multi-million-dollar freeway alignment to road maintenance. In his previous role as director of Public Works with Kern County, Craig oversaw projects involving roads, waste, and buildings/facilties. He has wide-ranging experience with many aspects of civil engineering design and construction, including roadway design, grade separation, landfills, and buildings. His duties and responsibilities include providing responsible charge in the development of plans, specifications and estimates for infrastructure projects.

Public Works, Kern County, California
The Kern County Public Works Department had an annual roadway budget of $125-$150 million that Mr. Pope was responsible for and managed for 28 years.

His responsibilities included funding, environmental, design, and construction necessary to keep 3,300 miles of county maintained roadway safely operating including new alignments, bridge structures, flood repair, and development mitigation.

ON CALL ENGINEERING SERVICES

CREDENTIALS
Road System Planning, Kern County, California
Planning for growth, Craig was responsible for the development of a sustainable transportation system and fiscal plan to provide for the needed infrastructure. He interacted with private development projects to ensure growth opportunities and a safe network for the traveling public.

Road Maintenance, Kern County, California
Mr. Pope was responsible for the $20 Million annual maintenance for the street surfaces in Kern County.

He managed the design, construction, and prioritization of resources to ensure safe and efficient road systems including reconstructs, slurry seals, chip seals, blade seals, overlays and new alignments.

Waste and Landfill Design, Kern County, California
Public Works was responsible for permitting, design, operation, and maintenance of seven county landfills and several transfer stations, instrumental in bringing the county into compliance with SB1383 regulations. Mr. Pope created and/or managed the initial design and multiple expansions of many county landfills.

Hageman and Allen Separation/Grade, Kern County, California The grade separation project of Hageman Road and Allen Road at Santa Fe was designed and constructed by Mr. Pope. The three new signalized intersections, their connecting roadways, and two bridges were all included in the railroad grade separation project.
7th Standard Road from Sante Fe Way to Meadows Field Airport, Bakersfield, California As lead civil engineer for this work, Mr. Pope oversaw the design and construction of nine miles of widening these major roadways to four lanes, three canal bridges, runway bridge, taxiway bridge, two railway grade separations and an interchange with SR 99.
11 4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Scott Radsick, RCE
Senior Engineer
Mr. Radsick boasts an extensive career spanning over 13 years, marked by substantial contributions to diverse Civil Engineering initiatives. His professional journey encompasses hands-on involvement in the planning and execution phases of projects including bike and pedestrian path development, traffic signal installations, roadway enhancements, sewer line replacements, sewer digester facilities, and airport runway rehabilitations. These projects have covered a broad spectrum in terms of both scale and complexity, ranging from projects with budgets as modest as $50,000 to multimillion-dollar projects.

Mr. Radsick’s career trajectory has seen him occupy pivotal roles including Engineer, Supervising Engineer, Engineering Manager, and Assistant Public Works Director, each of which has enriched his proficiency within the field of civil engineering. His responsibilities have encompassed a wide array of duties, such as orchestrating grant application processes, delivering effective construction management oversight, and developing comprehensive plans, specifications, and estimates for various infrastructure projects.

Public Works, Kern County, California

ON CALL ENGINEERING SERVICES
State of California
Licensed Civil Engineer
C86436
Bachelor of Science
Civil Engineering
CSU Fresno

CREDENTIALS
Elevating his role to that of an Assistant Public Works Director, Mr. Radsick assumed leadership of the Transportation Division. In this capacity, he held comprehensive responsibilities, which encompassed the maintenance of over 3,300 lane miles of County roads, the management of the Kern Transit bus system, supervision of traffic engineering activities, oversight of road permits, management of the central shop and fleet services, and stewardship of advanced planning and right of way matters. Mr. Radsick oversaw a workforce of approximately 180 dedicated employees during his tenure.

Rowlee Road Reconstruction, Kern County, California
The rehabilitation project involved an analysis of the existing pavement conditions utilizing site visits and pavement coring. The Federally funded RSTP and CMAQ project included approximately three miles of areas of full reconstruction, pavement overlay and paved shoulders. Mr. Radsick was the design engineer on this project and produced the plans and specifications for it to go out to bid. Mr. Radsick also was responsible for the preparation of documentation for authorization of Federal funding.

State Route 14 Pedestrian Path, Kern County, California This ATP project funded through the Caltrans Active Transportation Program was located in the unincorporated town of Mojave. The goal was to improve safe walking conditions for pedestrians to a nearby shopping center. Mr. Radsick was the lead engineer on this project responsible for the production of plans and specification used for construction. This was within the Caltrans right of way requiring extensive coordination to complete the project. Mr. Radsick was required to follow the federal funding procedures as well as the Caltrans permitting guidelines. The new infrastructure installed includes curb and gutter, sidewalk, ADA curb ramps, drive approaches, streetlights, and striping. The completed project provided increased safety, increased physical activity, provided mobility options and access for non-drivers and disabled persons, and decreased vehicle trips and collisions. 12 4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Scott Radsick, RCE
Snow Road Traffic Signals, Kern County, California
This was a Congestion Mitigation and Air Quality Improvement (CMAQ) grant funded project to install traffic signals at two locations on Snow Road in the unincorporated area of Kern County. The two locations were at the cross street of Calloway Drive and Coffee Drive. Drainage was a key issue at the Calloway Drive location. Mr. Radsick performed a hydrology study and designed a sump to solve the issue. He was the design engineer on this project, producing the plans and specifications prior to sending out for bid. He was also responsible for the preparation of documentation for authorization of Federal funding.

Kern River Bike Path Extension, Kern County, California The federally funded project extended the Kern River Parkway Bike Trail from its terminus at State Route 43 to the Buena Vista Aquatic Recreational Area. The approximately 6.3 miles of new paved Class I Bike path provided bicyclists a complete route from Lake Ming to Buena Vista Lake covering over 30 miles of trail. As the construction manager, Mr. Radsick oversaw the project’s construction to ensure adherence to plans and specifications while maintaining budgetary constraints.

Twisselman Road Reconstruction, Kern County, California The project was located in the unincorporated area of Kern County in North of Lost Hills. The existing roadway would often close during storms due to flooding. The roadway followed the existing terrain and contained several low spots. This project reconfigured the roadway and raised it in several locations by 10+ feet to make it a smoother and safer drive. Mr. Radsick was the resident engineer in charge during the construction of the roadway. Cement treated base was used in lieu of the poor existing soil. Multiple large culverts were installed to alleviate the drainage issues. The project was built per the plans and specifications and was completed under budget.

ON CALL CENGINEERING SERVICES 13

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Matthew Rowland, EIT
Designer III
Mr. Rowland has been in the civil engineering field for over nine years and has worked on a multitude of public works projects. He has been both a designer and construction inspector for various projects that range from small budgets up to multimillion-dollar projects. Additionally, Mr. Rowland has experience with California Building Codes from working in commercial and residential plan checking. Mr. Rowland knows the requirements on local, state, and federally funded projects from being involved in both the design and construction aspect of these projects.

ON CALL ENGINEERING SERVICES
Shoulder Improvements on Nord Ave, Kern County, California The shoulder project involved asphalt shoulders, storm water drainage, and tie-ins for existing paved driveways. Mr. Rowland was the lead designer on this project responsible for the design, necessary plans, and quantities.

Kern Transit Bus Stop Improvements, Kern County, California This project consisted of improving bus stops for riders in the Lake Isabella, Rosamond, and unincorporated Bakersfield communities. The project consisted of concrete pads, benches, shelters, and sidewalk improvements. Mr. Rowland was the lead designer and was responsible for the design, necessary plans, and quantities.

Lamont Pedestrian Path Improvements, Kern County, California This project consisted of creating a pedestrian path for the Lamont community to help the residents and students safely commute around their community. This project included sidewalks, curb and gutter, curb ramps, and drainage improvements. Mr. Rowland worked on a design team to develop necessary plans and specifications, along with quantities, and bidding documents.

Oil Pod and Shade Structure at the Ridgecrest Landfill, Kern County, California The project provided a new shade structure and parking lot for used oil recycling pods at the Kern County Landfill in Ridgecrest, CA. The project included a pre-engineered metal building on a reinforced concrete foundation with a parking lot for customers. Mr. Rowland was the field inspector for the construction portion of the project, providing daily reports of work performed ensuring compliance with the contract specifications.

Lake Isabella Permanent Operations Building, Kern County, California The project provided an office building and multiple pre-engineered metal buildings for the US Army Corps of Engineers at the Lake Isabella Dam. Mr. Rowland provided on-site QC services during the construction phase of this project which include: underground utilities, site grading, reinforced concrete, asphalt paving, curb and gutter, sidewalks, framing, plumbing, electrical systems, HVAC, exterior and interior finishes, and landscaping
14 4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) State of California
Licensed Land Surveyor
#8147
Bachelor of Science
Survey Engineering
CSU Fresno
Oscar Carrillo, PLS
Senior Land Surveyor
Mr. Carrillo has over 22 years of experience as a surveyor. He is proficient in the use of RTK GPS equipment and robotic total stations, which allows him to efficiently collect and process survey data in the field and office. Mr. Carrillo is also the lead project manager for all 3D Laser Scanning projects, as well as multiple oilfield projects and various construction-staking projects.

Kern River Bike Trail Extension, Bakersfield, California The Kern County Public Works Department requested DPSI’s assistance with surveying services for the Kern River Bike Trail Extension project. DSPI provided quality control checks on existing survey completed by outside sources and established additional project survey control. Staking was provided at 100-foot intervals and was offset to the side of the bike pathway. Mr. Carrillo oversaw topographic mapping, right-of-way acquisition, and construction staking for this project with coordination with both the County of Kern and City of Bakersfield.

ON CALL ENGINEERING SERVICES

CREDENTIALS
KTUA Planning & Landscape Architecture - Land Surveying Services, Bakersfield, California
Under Mr. Carrillo’s supervision, DPSI provided topographic services for the Buena Vista Aquatic Recreation Area Improvement Project. The survey was used for the design of the multi-use trail along the north of the park, a new splash pad with accessible features, a picnic pavilion with a shade structure, a fenced dog park area and four floating boat docks with upgraded lake edge erosion control.

CSUB Student Recreaction Center, Bakersfield, California Mr. Carrillo established control and topographic survey of the CSUB Student Recreation Center in Bakersfield. He was also in charge of the construction staking of the new building and site work.

Pedestrian VIP, Kern County, California
Kern County Public Works requested land-surveying services for 18 street intersections. Mr. Carrillo established topographic line work, right of way lines and centerlines of numerous geographic locations of pedestrian roads in Kern County. The data collected included signs, mailboxes, and utilities along the roads. Monuments and control points were established prior to construction. DPSI also provided survey support during construction, providing stationing and elevations. Final deliverable included topographic line work Right of Way lines and centerline stationing.

PG&E Trilobite Solar Project, San Bernardino, California Mr. Carrillo was the lead party chief in performing a record of survey for 10 sections, approximately 6,400 acres, to set property corners for a solar installation. Aerial panels were produced for the topographic survey control points. Oscar collected all data in the field, and produced the deliverable of map and boundary resolution, as well as provided drafting for all of the easement exclusions.

Robertson Road, Modesto, California
Mr. Carrillo was involved in the process of collecting topographic and boundary surveys data using GPS and Total Station for the County of Merced. The county was performing street improvements to include storm drains and installation of sidewalks. Oscar was also involved in writing the legal descriptions for the right-of-way takes.
15 4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Project Experience
ON CALL ENGINEERING SERVICES 16
This project focuses on the design of two new sewer trunk lines situated within Kern County Service Area 71. It encompasses the design of approximately 1.5 miles of 18” diameter PVC sewer main running along Renfro Road and Rudd Avenue, spanning both unincorporated areas of Kern County and within the City of Bakersfield. The sewer trunk line design covers the primary sewer installation but also includes connection of existing dry sewers, and laterals to facilitate future connections. Moreover, the project entails the restoration of existing pavement and the installation of polymer modified concrete manholes. Extensive potholing was required to determine the locations of pre-existing utilities and oil facilities within the right of way, and any necessary relocations required before and during construction.

The scope of work for this project also includes the preparation of construction specifications, along with bid and construction support. maintaining alignment with the approved specifications, and facilitating a successful bid process.

CSA-71 NEW SEWER SEGMENT TRUNK LINES

KERN COUNTY, CALIFORNIA
Client: Kern County Public Works
Client Contact: Jeff Davis, 661-862-8895
[email protected]
Contract Value: $312,553
Project Timeline: November 2022 - present
DPSI was awarded a two-phased contract with the County of Santa Barbara to upgrade the Calle Real Campus water distribution system. The scope of work includes improvements to the existing water main system and design of a new water main loop. DPSI services include design, engineering, and construction administration. Phase one of the project has been completed, and Phase two is currently in progress.

DPSI will also oversee construction administration and inspection once each phase of the project is under construction.

CALLE REAL WATER MAIN IMPROVEMENTS & NEW WATER

LOOP DESIGN

SANTA BARBARA COUNTY, CALIFORNIA
Client: County of Santa Barbara
Client contact: Darrell Goo, 805-234-4328
Contract Value: $189,000
Project Timeline: August 2021 - present

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Project Experience (continued)
ON CALL ENGINEERING SERVICES 17
Kern County Public Works Department has contracted DPSI to perform engineering services for various County road projects within Kern County. Scope of work include civil engineering design, staff augmentation for public works, construction management and inspection, surveying services, permitting services, as well as construction support.

ON-CALL ENGINEERING CONSULTING SERVICES

KERN COUNTY, CALIFORNIA
Client: Kern County Public Works
Client Contact: Jeff Davis, 661-862-8895
Contract Value: $2,000,000
Project Timeline: February 2024 - present

SHAFTER-WASCO SANITARY LANDFILL

KERN COUNTY, CA
Client: Kern County Public Works
Client Contact: Jeff Davis, 661-862-8895
[email protected]
Contract Value: $165,000
Project Timeline: February 2023 - present
Kern County Public Works Department proposed improvements for widening of the landfill entrance road and installation of a new prefabricated modular guardhouse and truck scale with automated kiosk and double crossbar system. DPSI provided on-site improvement plan to include a bypass lane and two segments of widening at the landfill entrance road including geotechnical review, relocation of utility poles, electrical design as well as construction support and permitting services.

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Project Experience (continued)
ON CALL ENGINEERING SERVICES 18
DPSI serves as the District Engineer for OCSD. Civil engineering and land surveying services are provided to the District on an ongoing and as-needed basis. Services include design and construction management of projects related to water and wastewater systems and equipment and capital improvement projects, as well as plan check services for improvement and development plans. Recent services involved assisting OCSD with their emergency generator project and ongoing maintenance of their sewer lift station.

OCSD ON-CALL ENGINEERING SERVICES
Oceano, CALIFORNIA
Client: Oceano Community Services DIstrict
Client contact: Paavo Ogren, 805-481-6730
Contract Value: $100,000 (ongoing)
Project Timeline: 2021 - present
The City of Shafter awarded DPSI with a contract to assist with Professional Land Surveyor services for City projects on an as-needed basis. DPSI provides technical reviews of, approves, and professionally stamps subdivision maps and tract maps in addition to other surveying services.

PROFESSIONAL LAND SURVEYOR ON-CALL SERVICES

SHAFTER, CALIFORNIA
Client: City of Shafter
Client Contact: Michael James, 661-746-5002
Contract Value: $180,000 + (Time and Materials)
Project Timeline: January 2014 - present

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Scope of Work & Approach
DPSI’s key personnel wholly understand the requirements of the City Engineer’s responsibilities and have over 10 years of experience providing similar or equivalent duties throughout their professional careers.

As previous Public Works Directors and Assistant Public Works Directors for the County of Kern they have overseen and directed development services, including building and grading permits, road maintenance (over 3,300 lane miles), landfill operations, sewer operations, hazardous waste, traffic engineering, and transit. They have also been extensively involved in the Capitol Improvement Programs for landfills, roads, county service areas, sewer, and transit; from concept to construction.

Their duties required them to consistently meet with local, state, and federal agencies regarding various projects, and/or planning efforts for regionally significant improvement projects. These agencies included CALTRANS District 6 and 9, City of Bakersfield, City of Arvin, State Water Resources Control Board, CalRecycle, FHWA, CPUC, San Joaquin Air Resources Board, and many more. During their tenure at the County of Kern, they helped to encourage private development and deliver millions of dollars in grant funded projects throughout the County.

To deliver projects on time, effectively, and within budget the DPSI team adheres to the following management principles, which focus on several key areas that guide our approach to project management and execution:
• Adherence to Project Schedules – TDPSI emphasizes detailed planning and strict adherence to project timelines, accommodating necessary adjustments to stay on track and meet deadlines effectively. • Cooperative Relationships – Establishing and maintaining effective, cooperative relationships with all project stakeholders, including city officials, consultants, and contractors, is crucial. DPSI prioritizes clear communication and collaboration to ensure all parties are aligned with the project’s goals. • Task Execution Excellence – DPSI is committed to executing all tasks with the highest level of quality and efficiency, from the initial planning stages through to completion. This involves a thorough approach that covers all aspects of project management, ensuring that each phase meets or exceeds the expectations set forth by their clients.
• Efficient Design Practices – By leveraging extensive experience and adopting innovative solutions, DPSI aims to deliver designs that optimize productivity and minimize waste, thus enhancing the overall efficiency of the project.

ON CALL ENGINEERING SERVICES 19
• Stringent Budget Control – Maintaining control over budgets and ensuring projects are completed within financial constraints without compromising on quality is a fundamental principle. • Safety, Integrity, and Innovation – These core values guide DPSI’s daily operations, ensuring that projects not only meet safety standards but are also conducted with integrity and a drive for innovative solutions.

These management principles are integral to DPSI’s ability to deliver successful projects that meet the specific needs and requirements of thier clients while maintaining high standards of quality and efficiency.

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Scope of Work & Approach to Work
Effective Communication
For successful project execution, establishing robust communication channels is crucial. DPSI commits to maintaining clear and effective communication with all project stakeholders to ensure that everyone’s objectives are aligned and that the project’s goals are met seamlessly. Our communication strategy includes:
• Established Communication Channels – The Contract Manager will set up and maintain open lines of communication among the city staff, contractors, and other stakeholders. • Collaborative Project Execution Strategy – Working collaboratively with the City of Arvin, we will develop a detailed project execution plan that outlines the work sequence, critical milestones, and timelines, which will be continually refined to meet the city’s evolving needs. • Regular Project Updates – Starting with an initial site assessment, our Project Manager will ensure that the project schedule is regularly updated and communicated to all stakeholders through monthly status reports, facilitating adjustments as necessary to address any emerging challenges or changes.

ONCALL ENGINEERING SERVICES 20
Comprehensive Design Process
The design process at DPSI begins with a detailed evaluation of the project requirements and constraints, ensuring a thorough understanding of the environmental, legal, and regulatory frameworks. Key elements of our design process include:
• Engineering Analysis and Initial Design Phases – The early stages of the design process involve comprehensive engineering analysis, along with the preparation of necessary reports, studies, and investigations that form the basis for the detailed project documents. • Iterative Design Development – Starting with the initial design solutions, we engage in a continuous refinement process through regular feedback from the City of Bakersfield, progressing through key design completion milestones (30%, 60%, and 90%)
• Adherence to Regulatory Standards – All project designs will comply with relevant standards, ensuring that every aspect of the project is in line with local, state, and federal regulations.

Meetings, Reporting, and Project Close-Out
To ensure project success and alignment with the City of Arvin’s goals, DPSI proposes the following approach to meetings and reporting:
• Structured Progress Meetings – Regularly scheduled progress meetings at the 30%, 60%, 90%, and final design stages will ensure all stakeholders are aligned and informed. • Transparent Reporting – Monthly reports compiled by the Contract Manager will provide detailed updates on the project status, schedule adjustments, and budget considerations. • Efficient Record Management – All project records will be meticulously managed and submitted in accordance with the city’s documentation requirements, ensuring a smooth and transparent close-out process.

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Scope of Work & Approach to Work
Quality Assurance/Quality Control (QA/QC)
Our internal QA/QC program is a team effort, which requires all participants in a project to check their work and the work of others. The Engineer of Record for each project will personally check all work prepared by others at the various stages of plan or report development. To ensure complete accuracy and accountability the Engineer of Record is checked at the 60, 90, and 100 percent completion milestones internally by another one of our experienced Professional Engineers. Any errors or concerns noticed are then discussed and remediated to ensure the best possible product is delivered to the client. While this is our internal QA/QC process, DPSI will assure that overall QA/QC is implemented in a manner consistent with the City’s Quality Assurance Plan (QAP) and/or the projects’ Special Provisions.

DPSI staff adeptly manage multiple projects simultaneously, advancing through them expeditiously.

Weekly team members’ commitment levels to individual projects vary. When requested to propose on a specific project, we will commit to allocate staff resources accordingly.

In summary, DPSI is committed to delivering tailored, high-quality engineering services that cater to the unique needs of the City of Arvin. Through strategic planning, adherence to high standards, and effective stakeholder engagement, we aim to achieve successful outcomes for all projects entrusted to us under this contract.

ON CALL ENGINEERING SERVICES 21

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) References
ON CALL ENGINEERING SERVICES 22
County of Kern
Contacts: Jeff Davis, Senior Engineering Manager
Address: 2700 M Street, Ste. 400, Bakersfield, CA 93301 Phone: 661-862-8895
Projects
• On Call Engineering Services ($2,000,000; February 2024 – present) • CSA-71 Sewer Trunk Lines ($312,553; November 2022 – present) • Ford City-Taft Heights Pedestrian Pathways ($199,900; Sept 2023 – present) County of Santa Barbara
Contacts: Darrell Goo, Project Manager
Address: 105 E Anapamu Street, Santa Barbara, CA 93101
Phone: 805-234-4328
Projects
• Calle Real Water Main Improvements ($217,970; July 2021 – present) • On-Call Monument Perpetuation Services ($300,000+; July 2018 – present) • Tajiguas Sanitary Landfill Civil, Survey & CM ($211,470; May 2018 – Jan 2020) City of Paso Robles
Contact: Dave LaCaro, Interim Public Works Operations Manager Address: 1000 Spring Street, Paso Robles, CA 93446
Phone: 805-227-7241
Projects
• Citywide Drainage Improvements ($180,250; Sept 2022 – present) • Citywide Drainage Improvements ($50,360; April 2020 – Sept 2021) City of Pismo Beach
Contact: Eric Eldridge, Engineering Manager
Address: 760 Mattie Road, Pismo Beach, CA 93449
Phone: 805-773-7041
Projects
• Storm Drain Repair Project ($170,699; Oct 2020 – April 2022) • Bello and Wadsworth Water Main Replacement ($166,375; Jan 2024 – present) • Pismo Creek Crossing - Emergency Survey ($11,000; Aug – Sept 2021)

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) ON CALL ENGINEERING SERVICES 23
DBE Experience
DPSI is experienced in working on federally funded projects and can furnish all LAPM Forms at the time of project initiation. We are familiar with Disadvantage Business Enterprise (DBE) and its reporting requirements.

DPSI was approved as a small business in June 2017 and strives to use sub-contractors, sub-consultants, and suppliers who are classified as DBE businesses when possible. Our company bids large scale public projects often and is familiar with completing DBE Commitment and Good Faith Effort certification documents.

Contract Terminations
DPSI takes no exceptions to this RFQ documentation or contract.

Addenda Acknowledgement
There have been no addendums issued for this project.

Attachments to Follow
Exceptions and Deviations
DPSI has not experienced contract default or termination in the past five years.

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Bakersfield  San Luis Obispo  Long Beach | www.dpsiinc.com 2024 Engineering & Construction Management
Classification                                             Rate/Hour Chief Engineer. ..................................................................................................................................... 240.00 Senior Engineer .................................................................................................................................... 230.00 Engineer I, II, III ....................................................................................................... 160.00 / 175.00 / 200.00 Associate Engineer ..............................................................................................................................  145.00 Senior Project Manager ....................................................................................................................... 220.00 Project Manager I, II, III ........................................................................................... 175.00 / 195.00 / 210.00 Construction Rep I, II, III .......................................................................................... 155.00 / 160.00 / 170.00 Designer I, II, III. ...................................................................................................... 155.00 / 160.00 / 170.00 Qualified SWPPP Developer (QSD)  ..................................................................................................... 200.00 Qualified SWPPP Practitioner (QSP)  ................................................................................................... 170.00 SWPPP Inspector  ................................................................................................................................. 155.00 Project Coordinator, Permit Coordinator .............................................................................. 155.00 / 155.00 CAD Technician I, II, III ............................................................................................. 120.00 / 130.00 / 155.00 Project Controls I, II, III ............................................................................................ 155.00 / 160.00 / 165.00 Safety Specialist  .................................................................................................................................. 160.00 Safety Coordinator  .............................................................................................................................. 145.00 Project Technician ................................................................................................................................ 135.00 Project Assistant I, II, III ........................................................................................... 120.00 / 125.00 / 130.00 Administrative Assistant ........................................................................................................................ 95.00 Expert Testimony ................................................................................................................................. 530.00 Expert Consultation ............................................................................................................................. 330.00 Offshore work will be billed at a premium rate of an additional $10/hour to cover higher insurance costs.

A premium multiplier of 1.5 for employees working over 8 hours per day and/or weekends, and 2.0 for employees working over 12 hours per day or over 8 on Sunday will be applied following California general overtime provisions.

Reimbursable Expenses
Plots   ..................................... $10.00 per sheet Photocopies  ................................ $0.20 per page Color Copies (8 ½ x 11) ................. $1.50 per page Color Copies (11 x 17) .................. $3.00 per page Other Reproduction  .......................... Cost + 15% Shipping (UPS, Fed Ex, etc.) ............... Cost + 15% Mileage…………………………………………..$1.50/mile
Truck/SUV ............................................. $12/hour Travel ‐ Other Than Automobile ........ Cost + 15%
Per Diem ............................................ Cost + 15% Permit Fees ........................................ Cost + 15% Sub‐consultant Fees…………………………Cost + 15%

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) Bakersfield  San Luis Obispo  Long Beach | www.dpsiinc.com

PREVAILING WAGE
Land Surveying Services – Effective 10/1/23
Classification Rate/Hour
3D Laser Scanning Crew (Two-Person) ................................................................................................ 400.00 3D Laser Scanning Crew (One- Person)................................................................................................ 320.00 3D Modeling......................................................................................................................................... 180.00 Land Surveying Crew (Two- Person) .................................................................................................... 380.00 Land Surveying Crew (One- Person) .................................................................................................... 235.00 FAA Part 107 Drone Crew (Two-Person).............................................................................................. 400.00 FAA Part 107 Drone Crew (One-Person).............................................................................................. 320.00 Senior Project Manager ....................................................................................................................... 220.00 Project Manager I, II, III........................................................................................... 175.00 / 195.00 / 210.00 Senior Land Surveyor........................................................................................................................... 220.00 Land Surveyor I, II, III............................................................................................... 160.00 / 170.00 / 180.00 Permit Coordinator.............................................................................................................................. 155.00 Project Coordinator ............................................................................................................................. 155.00 Safety Specialist ................................................................................................................................... 160.00 Safety Coordinator............................................................................................................................... 145.00 CAD Technician I, II, III............................................................................................. 120.00 / 130.00 / 155.00 Survey Technician I, II, III, IV, V .................................................. 120.00 / 125.00 / 140.00 / 145.00 / 155.00 Project Technician................................................................................................................................ 135.00 Project Assistant I, II, III........................................................................................... 120.00 / 125.00 / 130.00 Administrative Assistant ........................................................................................................................ 95.00 Expert Testimony ................................................................................................................................. 530.00 Expert Consultation ............................................................................................................................. 330.00 All crew rates are portal to portal and include equipment. Offshore work will be billed at a premium rate of an additional $10/hour to cover higher insurance costs. A premium multiplier of 1.5 for employees working over 8 hours per day and/or weekends, and 2.0 for employees working over 12 hours per day or over 8 on Sunday will be applied following California general overtime provisions. Rates are subject to change to reflect increases to the general prevailing wage determinations made by the Director of Industrial Relations. Listed rates reflect general prevailing wage determinations that expire 9/30/2024.

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.) DPSI PW Land Surveying Services | Rates Page | 2
Reimbursable Expenses
Plots .....................................$10.00 per sheet Photocopies ................................$0.20 per page Color Copies (8 ½ x 11).................$1.50 per page
Color Copies (11 x 17) ..................$3.00 per page Other Reproduction .......................... Cost + 15% Shipping (UPS, Fed Ex, etc.) ............... Cost + 15% Mileage .............................................. $1.50/mile Truck/SUV.............................................$12/hour Travel - Other Than Automobile........ Cost + 15%
Per Diem ............................................ Cost + 15% Permit Fees........................................ Cost + 15% Sub-consultant Fees .......................... Cost + 15% Survey Consumables ......................... Cost + 15% Recorded Document (copy) .............. Cost + 15%

4.F.3
Attachment: RFP_240463_finalx (Approval of PSA with DPSI.)

Staff Report re Purchase of Kio lawnmower for Public Works Department and Declaring 2 Grasshopper mowers as surplus equipment.

CITY OF ARVIN
Staff Report
Meeting Date: June 25, 2024
TO: Arvin City Council
FROM: Pedro Barraza, Public Works Supervisor
Jeff Jones, City Manager
SUBJECT: Consideration and Approval of A Resolution of the City Council of the City of Arvin Accepting and Awarding Bid and Authorizing the City Manager to Execute the Quote from San Joaquin Tractor Company for Purchase of One (1) Kio ZXD72 Mower with Mulch Kit for the Public Works Department in the Amount of $23,708.09; and Approving the Sale of Equipment Declared as Surplus.

BACKGROUND:

The Public Works Department is in need of an additional lawnmower to keep up with maintaining the parks and City facility lawn areas. The department currently has the following four riding lawnmowers: A 2019 John Deere 1600 Turbo Series III Commercial Wide Area Mower with 2-Post Folding ROPS; A 2022 John Deere X380 48-inch Accel Deep Mower Deck; and two 2011 Grasshopper riding lawnmowers. The two grasshopper mowers are not reliable as they continuously break down and often need to be repaired.

Staff has obtained the following quotes for purchase of a lawnmower for the Public Works Department:

Company Equipment Cost
Kern River Power Equipment Model 900D 1.3L with Mulch $23,851.28 John Deere John Deere Z994R 60" Diesel Mower $20,032.17 San Joaquin Tractor Company Kio ZXD72 Mower with Mulch Kit $23,708.09 The Public Works employees test drove the machines and have indicated that the Kio lawnmower is best suited for the department’s needs. It makes sharper and cleaner cuts, and the ride is significantly smoother. Although the John Deere mower is lower in cost, it is not as functional, efficient, or as smooth as the Kio mower. John Deere has low inventory and machines will not be available until sometime in December. The Model 900D from Kern River Power Equipment are similar to the grasshopper machines the Public Works Department currently has and they are difficult to get around trees and the picnic areas. Therefore, Staff recommends the purchase of the Kio lawnmower versus the other two listed above.

Arvin Municipal Code section 3.08.110 specifies that current department heads of the city shall submit reports showing surplus stock, materials, and equipment. When it is found by the City Council that such materials owned by the City are not needed for use by any city department, the Council may declare such materials as surplus and authorize the sale thereof and proceeds from any such sale shall be deposited into City treasury.

4.G.1
Attachment: Staff Report re Purchase of Kio Lawnmower and Declaring Equipment as Surplus_062524 (Purchase of Kio Lawnmower from San

Staff Report re Purchase of Kio lawnmower for Public Works Department and Declaring 2 Grasshopper mowers as surplus equipment.

The following Public Works equipment are no longer in use and are surplus:

Unit Make and Model Serial # Engine Hours
#3 2015 Grasshopper Mower Model 325D 6515410 1181
#4 2015 Grasshopper Mower Model 325D 6519375 1354
If the City Council determines that these items are surplus and authorizes its sale, the city intends to sell them at auction to the highest bidder.

STAFF RECOMMENDATION:

Staff recommends that the City Council approve the Resolution of the City Council of the City of Arvin Accepting and Awarding Bid and Authorizing the City Manager to Execute the Quote from San Joaquin Tractor Company for Purchase of One (1) Kio ZXD72 Mower with Mulch Kit for the Public Works Department in the Amount of $23,708.09; Declare Unit Nos. 3 and 4 listed above as Surplus, and Approve the Sale of Equipment Declared as Surplus.

FINANCIAL IMPACT:

Total purchase cost including taxes for the Kio mower is $23,708.09 to be paid from the America Rescue Plan Act (ARPA) fund.

ATTACHMENTS:
- Three quotes as listed above are attached.
- The 2 Grasshopper Mowers to be declared as surplus equipment are pictured in the following pages.

4.G.1
Attachment: Staff Report re Purchase of Kio Lawnmower and Declaring Equipment as Surplus_062524 (Purchase of Kio Lawnmower from San

Staff Report re Purchase of Kio lawnmower for Public Works Department and Declaring 2 Grasshopper mowers as surplus equipment.

Grasshopper Unit #3.

Model 325D Serial Number 6515410
Engine Hours: 1181
Year: 2015
Photos Page 1 of 2

4.G.1
Attachment: Staff Report re Purchase of Kio Lawnmower and Declaring Equipment as Surplus_062524 (Purchase of Kio Lawnmower from San

Staff Report re Purchase of Kio lawnmower for Public Works Department and Declaring 2 Grasshopper mowers as surplus equipment.

Grasshopper Unit #3.

Model 325D Serial Number 6515410
Engine Hours: 1181
Year: 2015
Photos Page 2 of 2

4.G.1
Attachment: Staff Report re Purchase of Kio Lawnmower and Declaring Equipment as Surplus_062524 (Purchase of Kio Lawnmower from San

Staff Report re Purchase of Kio lawnmower for Public Works Department and Declaring 2 Grasshopper mowers as surplus equipment.

Grasshopper Unit #4
Model 325D Serial Number 6519375
Engine Hours: 1354
Year: 2015
Photos Page 1 of 1

4.G.1
Attachment: Staff Report re Purchase of Kio Lawnmower and Declaring Equipment as Surplus_062524 (Purchase of Kio Lawnmower from San Reso Awarding Bid to San Joaquin Tractor Company for purchase of Kio lawnmower and declaring 2 old Grasshopper mowers as surplus – June 25, 2024.

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

ACCEPTING AND AWARDING BID AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE QUOTE FROM SAN JOAQUIN
TRACTOR COMPANY FOR PURCHASE OF ONE (1) KIO ZXD72

MOWER WITH MULCH KIT FOR THE PUBLIC WORKS
DEPARTMENT IN THE AMOUNT OF $23,708.09; AND APPROVING
THE SALE OF EQUIPMENT DECLARED AS SURPLUS.

WHEREAS, the City’s current two (2) Grasshopper Mowers are unreliable and often in need of repair; and
WHEREAS, the City has spent considerable amount of funds and time to periodically repair the grasshopper mowers; and
WHEREAS, the City of Arvin desires to replace the mowers; and WHEREAS, Arvin Municipal Code section 3.08.080 establishes an open market procedure for purchases under thirty thousand dollars and requires a minimum number of three (3) bids and shall be awarded to the lowest responsible bidder; and WHEREAS, the City requested bids from prospective vendors to purchase a lawnmower for the Public Works Department; and
WHEREAS, the Public Works Supervisor received the following three (3) bids:

Company Equipment Cost
Kern River Power Equipment Model 900 D 1.3L with Mulch $23,851.28 John Deere John Deere Z994R 60" Diesel Mower $20,032.17 San Joaquin Tractor Company Kio ZXD72 Mower with Mulch Kit $23,708.09; and WHEREAS, Staff has examined the quotes received, and after test driving the mowers and considering operational factors such as smoothness, ease, maneuverability, efficiency, and functionality, found the bid from San Joaquin Tractor Company to be the most responsive and responsible bidder, and has recommended it for the purchase of one (1) lawnmower; and WHEREAS, the City desires to finance this purchase using American Rescue Plan Act fund; and
WHEREAS, Arvin Municipal Code (AMC) Section 3.08.110 (Surplus property-Sale or other disposal) establishes a procedure to declare equipment surplus; and WHEREAS, AMC Section 3.08.110 (A) states that all department heads of the city shall submit to the city council at such times, and in such form as may be prescribed, reports showing stock, materials, equipment and any real property on hand not then in use in said department.

4.G.2
Attachment: Reso Awarding Bid to San Joaquin Tractor Company for Kio Lawnmower and Declaring Equipment as Surplus__062524 [Revision Reso Awarding Bid to San Joaquin Tractor Company for purchase of Kio lawnmower and declaring 2 old Grasshopper mowers as surplus – June 25, 2024.

When a surplus of stock, materials, equipment, or real property exists in any department, the city council may transfer the same to any other department having a need for such stock or any portion thereof on approval of the city council or its designated official; and WHEREAS, AMC Section 3.08.110 (B) states, when it is found by the city council that stock, materials, equipment, or real property exists which is not needed for use by any city department, the city council may authorize the sale thereof, and the proceeds from any such sale or sales shall be deposited in the city treasury; and
WHEREAS, AMC Section 3.08.110 (C) states, upon the city council's finding and authorization of the sale of surplus stock, materials, equipment, or real property, the city manager may take whatever steps necessary to obtain the highest price in exchange for the sale of the surplus stock, materials, equipment, or real property. The determination of the highest price that will be most favorable to the city will be made by the city manager, within his/her sole discretion. The city manager may thereafter enter into and complete the sale of the surplus stock, materials, equipment, or real property on behalf of the city; and WHEREAS, the following Public Works equipment is no longer in use and is surplus:

Unit Make and Model Serial # Engine Hours
#3 2015 Grasshopper Mower Model 325D 6515410 1181
#4 2015 Grasshopper Mower Model 325D 6519375 1354
NOW, THEREFORE, BE IT RESOLVED THAT: The City Council of the City of Arvin does hereby resolve as follows:

1. The recitals above are true and correct and incorporated by this reference.

2. The City Council finds that San Joaquin Tractor Company is the lowest qualified responsive and responsible bidder.

3. The City Council of the City of Arvin does hereby accept the quotes received and awards the bid to San Joaquin Tractor Company and authorizes the City Manager to execute the proposal from San Joaquin Tractor Company for the purchase of one (1) Kio ZXD72 Mower with mulch kit.

4. The City Council of the City of Arvin hereby declares the two (2) Grasshopper mowers described above as surplus and authorizes their sale by the City Manager.

5. The City Council finds that this action is in the best interests of the City of Arvin.

6. This Resolution shall immediately take effect upon passage. //////
//////
//////
//////

4.G.2
Attachment: Reso Awarding Bid to San Joaquin Tractor Company for Kio Lawnmower and Declaring Equipment as Surplus__062524 [Revision Reso Awarding Bid to San Joaquin Tractor Company for purchase of Kio lawnmower and declaring 2 old Grasshopper mowers as surplus – June 25, 2024.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 25th day of June 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

DANIEL BORRELI, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

4.G.2
Attachment: Reso Awarding Bid to San Joaquin Tractor Company for Kio Lawnmower and Declaring Equipment as Surplus__062524 [Revision SAN JOAQUIN TRACTOR CO.

Sales and Service
1201 UNION AVENUE
BAKERSFIELD,CA 93305-5728
P.O. BOX 70067
BAKERSFIELD,CA 93387-0067
PHONE (661) 324-4517 FAX (661) 324-2306
820 HWY 46
WASCO, CA 93280
PHONE (661) 758-3053
FAX (661) 758-2029
710 S. HIGH STREET
DELANO, CA 93215
PHONE (661) 725-2531
FAX (661) 725-7535
PORTER DOMRIES PEQUEA ●
No Finance Charge made on accounts paid within 30 Days, will on the billing date following be charge 1-1/2% per month finance charge (18% ANNUAL PERCENTAGE RATE).

Signature: _______________________________________________________________________ sanjoaquin_quote.template Copyright (c) 2019 HBS Systems Quote: 2979.01 CITY OF ARVIN Customer: 11000
Created: 05/23/2024 CAMPUS DRIVE Phone: 661-854-3128
Expires: 06/23/2024 ARVIN CA 93203
Salesperson: LR page 1
Unit Sale: KIO ZXD72 MOWER 21898.00
stock number: TEMP
PRICE INCLUDES ZTA115 MULTCH KIT
TIRE FEE $3.50
Sales Tax 1806.59
Total Sale $23708.09

4.G.3
Attachment: Quote - San Joaquin Tractor Co - Kio Mower_062524 (Purchase of Kio Lawnmower from San Joaquin Tractor Co & Declaring KERN RIVER POWER EQ.
108 N CHESTER AVE
BAKERSFIELD , CA 93308
Phone: 661-399-5783
Fax: 661-399-2128
Website: kernriverpoweronline.com
Email: [email protected]
Quotation
Bill To: Ship To:

Quote # : 159756
200 CAMPUS DRIVE
ARVIN, CA 93203

CITY OF ARVIN
205 1/2 LANGFORD AVE
ARVIN, CA 93203
Phone: [email protected]
Generated on 6/13/2024 1:43:43 PM
THIS QUOTE IS GOOD FOR 30 DAYS.

Part Description Qty Price Disc Subtotal Tax Total
GRH 532165 MODEL 900D 1.3L WITH
MULCH

1.00 21664.00 0.00 21664.00 1787.28 23451.28
Notes : this is diesel toro is gas
Misc. Charges :

Description Amount
SHIPPING $400.00
Total: $23,851.28
Handling: $0.00
Misc Tax: $0.00
Misc Charges: $400.00
Tax: $1,787.28
Subtotal: $21,664.00
1 4.G.4
Attachment: Quote - Kern River Power Co - Model 900D Mower_062524 (Purchase of Kio Lawnmower from San Joaquin Tractor Co & Declaring Salesperson : X ______________ Accepted By : X ______________ Confidential
Quote Summary
Prepared For:

CITY OF ARVIN
205 1/2 LANGFORD AVE
ARVIN, CA 93203
[email protected]
Prepared By:

Oliver Prado
Kern Machinery, Inc.
520 S Mt Vernon Avenue
Bakersfield, CA 93307
Phone: 661-833-9900
[email protected]
John Deere Z994R 60" Diesel Mower

24.7 hp (18.4 kW) liquid-cooled diesel engine
ComfortGlide™ Suspension on all seat options

11.5 U.S. gallon fuel tank (43.5 L)
7-Iron PRO Deck
Rear Discharge Deck
Mulch On Demand™
Quote Id: 31143894
11 June 2024
11 June 2024
Created On:

Last Modified On:

Expiration Date: 18 June 2024
Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE Z994R Diesel
Commercial ZTrak -
1TC994RHHPR070028
$ 22,939.00 $ 18,499.00 X 1 = $ 18,499.00
Equipment Total $ 18,499.00
Quote Summary
Equipment Total $ 18,499.00
CA Tire Tax $ 7.00
SubTotal $ 18,506.00
Sales Tax - (8.25%) $ 1,526.17
Est. Service Agreement Tax $ 0.00
Total $ 20,032.17
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 20,032.17

4.G.5
Attachment: Quote - John Deere Z994R Mower_062524 (Purchase of Kio Lawnmower from San Joaquin Tractor Co & Declaring Equipment as Selling Equipment
Quote Id: 31143894 Customer: CITY OF ARVIN
Confidential
JOHN DEERE Z994R Diesel Commercial ZTrak - 1TC994RHHPR070028 Hours:

Stock Number: 60338
Suggested List
$ 22,939.00
Selling Price
$ 18,499.00
Code Description Qty Unit Extended
2545TC Z994R Diesel Commercial ZTrak 1 $ 21,839.00 $ 21,839.00 Standard Options - Per Unit
001A United States and Canada 1 $ 0.00 $ 0.00
1036 24x12x12 Pneumatic Turf Tire for 54
In. and 60 In. Decks
1 $ 0.00 $ 0.00
1505 60 In. 7-Iron PRO Mulch On Demand
Mower Deck
1 $ 1,100.00 $ 1,100.00
2093 Fully Adjustable Suspension Seat with
Armrests (24" High Back)
1 $ 0.00 $ 0.00
Standard Options Total $ 1,100.00
Value Added Services Total $ 0.00
Suggested Price $ 22,939.00
Customer Discounts
Customer Discounts Total $ -4,440.00 $ -4,440.00
Total Selling Price $ 18,499.00
Original Factory Build Codes
Code Description
001A COUNTRY CODES - US/CANADA
1036 54-60"DK PNEUMATIC TIRE
1505 60" MOD DECK
2093 SUSP SEAT

4.G.5
Attachment: Quote - John Deere Z994R Mower_062524 (Purchase of Kio Lawnmower from San Joaquin Tractor Co & Declaring Equipment as

CITY OF ARVIN
Staff Report
Meeting Date: June 25, 2024
TO: Arvin City Council
FROM: Megan Snyder, Human & Community Resources Manager Jeff Jones, City Manager / Finance Director
SUBJECT: Approval and adoption of the Workplace Violence Prevention Plan (WVPP) BACKGROUND:

California Senate Bill 553 (SB 553) requires California workplaces to have a policy in place to address the rising episodes of violence occurring at the worksite. SB 553 has multiple requirements of an employer, which can be broadly grouped into two categories: pre-violent incident activities and post-violent incident activities. The details of both categories are presented in greater detail in the attached WVPP.

The purpose of the Workplace Violence Prevention Plan (WVPP) is to have a clearly understood, accessible, and actionable policy to respond quickly to episodes of workplace violence. The WVPP complements the existing City of Arvin workplace violence policy by laying out more specifically the steps to identify, report, track, and analyze violent incidents to reduce the likelihood of re-occurrence.

STAFF RECOMMENDATION:

Approval and adoption of the City of Arvin Workplace Violence Prevention Plan FINANCIAL IMPACT:

No fiscal impact
ATTACHMENTS:

COA WVPP

4.H.1
Attachment: WVPP 6.24 Staff Report (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) City of Arvin
Workplace Violence Prevention Plan
June 2024

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP))

TABLE OF CONTENTS
Policy............................................................................................................................... 1 Prohibited Acts ................................................................................................................ 1 Responsibility and Authority ............................................................................................ 2 Compliance ..................................................................................................................... 3 Communication and Training .......................................................................................... 3 Procedures...................................................................................................................... 5 Hazard Assessment ........................................................................................................ 5 Hazard Correction ........................................................................................................... 6 Post Incident Response and Investigation ...................................................................... 6 Recordkeeping ................................................................................................................ 7 Annual Review ................................................................................................................ 7 Appendices
A. Workplace Violent Incident Log
B. Workplace Violence Prevention Environmental Hazard Assessment & Control Checklist

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 1 Policy
City of Arvin is committed to providing a work environment that is free of disruptive, threatening, or violent behavior involving any employee, appointed or elected official, volunteer, contractor, client, and/or visitor. Our policy is to establish, implement, and maintain an effective plan as required by SB 533. The regulation requires us to establish, implement, and maintain, at all times in all our facilities, a workplace violence prevention plan for purposes of protecting employees and other personnel from aggressive and violent behavior at the workplace.

Our Workplace Violence Prevention (WVP) plan is available upon request for examination and copying to our employees, their representatives, and the Chief of Cal/OSHA or his or her designee.

Prohibited Acts
City of Arvin will not ignore, condone, or tolerate threats of violence or workplace violence by any employee, appointed or elected official, volunteer, contractor, client, or visitor. • Threats of violence include both verbal and non-verbal conduct that causes a person to fear for his or her safety because there is a reasonable possibility he or she might be physically injured and that serves no legitimate work-related purpose. • Workplace violence means any act of violence or threat of violence that occurs at the work site. The term workplace violence shall not include lawful acts of self-defense or defense of others. Workplace violence includes the following:
– The threat or use of physical force against an employee that results in, or has a high likelihood of resulting in, injury, psychological trauma, or stress, regardless of whether the employee sustains an injury
– An incident involving the threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, regardless of whether or not the employee sustains an injury
Workplace violence can be categorized into four types:

Type 1: Workplace violence committed by a person who has no legitimate business at the work site - includes violent acts by anyone who enters the workplace with the intent to commit a crime
Type 2: Workplace violence directed at employees by customers, clients, patients, students, inmates, or visitors
Type 3: Workplace violence against an employee by a present or former employee, supervisor, or manager
Type 4: Workplace violence committed in the workplace by someone who does not work there but has or is known to have had a personal relationship with an employee

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 2 In addition, City of Arvin prohibits all dangerous weapons not used for fire suppression, accident and incident response, emergency medical services, the service of law enforcement, or security duties on all City of Arvin property. Any employee or appointed or elected official in possession of prohibited dangerous weapons on City of Arvin property is in violation of this policy and may be subject to disciplinary action up to and including dismissal. Any volunteer, contractor, client, or visitor in possession of prohibited dangerous weapons will be banned from the premises.

Dangerous weapons include any instrument capable of inflicting death or serious bodily injury.

Responsibility and Authority
Workplace Violence Prevention Plan Administrator
The City Manager, or an assigned designee, is the designated WVP Plan Administrator (Administrator) and has the authority and responsibility for developing, implementing, and maintaining this plan and conducting or overseeing any investigations of workplace violence reports. The City Manager will also be able to answer employee questions concerning this plan.

The City Manager, or an assigned designee, shall solicit feedback and input from employees and their authorized representatives in developing and implementing the WVP plan. Active involvement of employees could include, but is not limited to, their participation in identifying, evaluating, and correcting workplace violence hazards; in designing and implementing training; and in reporting and investigating workplace violence incidents.

The City Manager, or an assigned designee, shall coordinate implementation of the workplace violence prevention plan with other employers (ex. contracted security staff and other employers on site), when applicable, to ensure those employers and their employees understand their respective roles as provided in the plan. These other employers and their staff shall be provided with training on City of Arvin’s WPV plan.

Managers and Supervisors
Responsibilities include:
• Implementing the plan in their work areas;
• Providing input to the Administrator regarding the plan; • Participating in investigations of workplace violence reports; and • Answering employee questions concerning this plan.

Employees
Responsibilities include:
• Complying with the plan;
• Maintaining a violence-free work environment;
• Attending all training;

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 3 • Following all directives, policies, and procedures; and • Reporting suspicious persons in the area and alerting the proper authorities when necessary.

Compliance
The Administrator is responsible for ensuring the plan is clearly communicated and understood by all employees. The following techniques are used to ensure all employees understand and comply with the plan:
• Informing all employees of the plan during new employee safety orientation training and ongoing workplace violence prevention training;
• Ensuring all employees, including managers, and supervisors receive training on this plan; • Providing comprehensive workplace violence prevention training to managers and supervisors concerning their roles and responsibilities for plan implementation; • Evaluating employees to ensure their compliance with the plan; • Disciplining employees, appointed or elected officials, and volunteers who engage in threats of violence behaviors up to and including dismissal; and • Ensuring training of this plan is conducted on an annual basis.

Communication and Training
Managers and supervisors are responsible for communicating with employees about workplace violence in a form readily understandable by all employees.

Employees are encouraged to inform their supervisors about any threats of violence or workplace violence. Employees may use the Workplace Violent Incident Log (Appendix A) to assist in their reporting of incidents. No employee will be disciplined for reporting any threats of violence or workplace violence.

After the employee has reported their concerns about any threats of violence or workplace violence to their supervisor, the supervisor will report this information to the Administrator who will investigate the incident. The Administrator will then inform the employee of the results of their investigation and any corrective actions to be taken as part of the City of Arvin’s responsibility in complying with hazard correction measures outlined in the WVP plan.

Any employee who believes he or she has the potential of violent behavior is encouraged to use City of Arvin’s confidential Employee Assistance Program:

Halcyon EAP
Main Phone Number: 1-888-425-4800
Website: Halcyoneap.com Group Code: csjvrma

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 4 Contact: [email protected]
Employee training on workplace violence will include:
• This plan;
• Workplace violence risks that employees may encounter in their jobs; • How to recognize the potential for violence and escalating behavior; • Strategies to de-escalate behaviors and to avoid physical harm; • City of Arvin alerts, alarms, or systems that are in place to warn of emergencies; • How to report incidents to law enforcement; and
• Halcyon EAP
Employees assigned to respond to alerts, alarms, or systems that are in place to warn others will receive additional training that includes:
• General and personal safety measures;
• Aggression and violence predicting factors;
• The assault cycle;
• Characteristics of aggressive and violent persons;
• Verbal intervention and de-escalation techniques and physical maneuvers to defuse and prevent violent behavior;
• Strategies to prevent physical harm;
• Appropriate and inappropriate use of restraining techniques and medications as chemical restraints in acordance with Title 22; and
• An opportunity to practice the taught maneuvers and techniques, including a debriefing session.

Training will occur:
• When the plan is first established;
• At time of hire or transfer;
• Annually for employees performing patient contact activities and their supervisors; • Annually for employees assigned to respond to internal alerts, alarms, or systems; • When new equipment or work practices are introduced; and • When a new or previously unrecognized workplace violence hazard has been identified Employees who receive training in a form other than live will have the opportunity to meet with a person knowledgeable on the plan within one business day of the training for interactive questions to be answered.

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 5 Procedures
Responding to Actual or Potential Workplace Violence Emergencies In the event of an actual or potential workplace violence emergency, City Manager or authorized designee will alert employees of the presence, location, and nature of the workplace violence through the following methods:
• Intercom in all offices and police patrol car intercom systems will be used.

When any employee becomes aware of an actual or potential workplace violence emergency, they shall notify the City Manager.

Employees shall implement the run, hide, fight protocols where appropriate. Evacuation routes and sheltering locations will be communicated to affected staff. If employees are not able to evacuate or shelter in place, they are authorized to take all reasonable actions necessary to fight or subdue an active shooter or assailant.

Employees can obtain help by calling Arvin Police Department non-emergency line at 661-854- 5583 or 911 to report the incident and request assistance from law enforcement.

Emergencies and Reporting a Crime
For immediate assistance in an emergency that is not associated with a service call, contact emergency services or law enforcement by calling 911. For immediate assistance in an emergency associated with a service call in progress, follow internal procedures for requesting immediate back-up assistance by notifying local law enforcement. Employees should also notify their supervisor, manager, and the Administrator as soon as possible.

Reporting Workplace Violence Concerns
Employees who witness or experience threats of violence or workplace violence can report the incident through their chain of command or directly to Human Resources. Employees may report anonymously and without fear of reprisal by submitting the incident in writing through interoffice mail.

Restraining Orders
Employees or other personnel affiliated with the City of Arvin who have an active restraining order issued against another person that includes the workplace are encouraged to provide a copy of the restraining order to their supervisor and the Administrator. Supervisors who receive notification of a restraining order that includes the workplace will meet with the Administrator to decide what actions, if any, need to be initiated.

Hazard Assessment
Workplace hazard assessments will include:
• An annual review of the past year’s workplace violence incidents; and • Periodic physical security assessments.

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 6 The Workplace Violence Prevention Environmental Hazard Assessment & Control Checklist (Appendix B) can be used to assist with the security assessment. Inspections are performed according to the following schedule:
• Once a year;
• When the plan is implemented;
• When new, previously unidentified workplace violence/security hazards are recognized; and
• When workplace violence injuries or threats of injury occur.

Hazard Correction
Work practice controls will be used to correct unsafe work conditions, practices, or procedures that threaten the security of employees.

Work practice controls are defined as procedures, rules, and staffing that are used to effectively reduce workplace violence hazards. Work practice controls may include, but are not limited to:
− Appropriate staffing levels;
− Provision of dedicated safety personnel (i.e. security guards); − Employee training on workplace violence prevention methods; and − Employee training on procedures to follow in the event of a workplace violence incident.

Corrective actions will be implemented in a timely manner based on the severity of the hazard, documented and dated.

Post Incident Response and Investigation
Managers and supervisors will use the Workplace Violent Incident Log (Attachment A) to assist in documenting incidents and investigations.

These procedures will occur following an incident:
• Provide immediate medical care or first aid;
• Identify all employees involved in the incident;
• Offer staff individual trauma counseling resources;
• Conduct a debriefing with all affected staff;
• Determine if corrective measures developed under this plan were effectively implemented; solicit feedback from all personnel involved in the incident as to the cause of this incident and if injuries occurred, how injury could have been prevented; and • Record the incident in the Workplace Violent Incident Log.

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 7 Recordkeeping
• Records of workplace violence hazard identification, evaluation, and correction will be maintained for three years in accordance with the recordkeeping requirements of the City of Arvin’s Injury and Illness Prevention Program.
• Training for each employee, including the employee’s name, training dates, type of training, and training provider will be maintained for a minimum of three years. • Records of violent incidents (Workplace Violent Incident Log) will be maintained a minimum of five years at City Hall – Human Resources Office.

Annual Review
City of Arvin’s Workplace Violence Prevention Plan will be reviewed annually and updated as needed considering the following criteria:
• Staffing;
• Sufficiency of security systems;
• Job, equipment, and facility design and risks;
• Modifications or additions to tasks and procedures that affect plan implementation; • Newly identified hazards;
• Prior year incidents;
• Identified deficiencies; and
• Feedback provided by employees and their authorized representatives.

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 1 Appendix A

WORKPLACE VIOLENT INCIDENT LOG
This form must be completed for every record of violence in the workplace Incident ID #*: Date and Time of Incident: Department:

Specific Location of Incident:
* Do not identify employee by name, employee #, or SSI. The Incident ID must not reflect the employee’s identity) Describe Incident (Include additional pages if needed):

Assailant information:

Patient Client Customer
Family or Friend of Patient Family or Friend of Client Family or Friend of Customer Partner/Spouse of Victim Parent/Relative of Victim Co-Worker/Supervisor/Manager Former Partner/Spouse of Victim Animal Person In Custody Robber/Burglar Passenger Stranger
Student Other:

Circumstances at time of incident:

Employee Performing Normal Duties Poor Lighting Employee Rushed Employee Isolated or Alone High Crime Area Low Staffing Level Unable to Get Help or Assistance Working in a Community Setting Unfamiliar or New Location Other:

Location of Incident:

Patient or Client Room Emergency or Urgent Care Hallway Waiting Room Restroom or Bathroom Parking Lot or Outside Building Personal Residence Breakroom Cafeteria
Other:

Type of Incident (check as many apply):

Robbery Grabbed Pushed
Verbal Threat or Harassment Kicked Scratched
Sexual Threat, Harassment, or Assault Hit with an Object Bitten Animal Attack Shot (or Attempted) Slapped
Threat of Physical Force Bomb Threat Hit with Fist
Threat of Use of Weapon or Object Vandalism (of Victim’s Property) Knifed (or Attempted) Assault With A Weapon or Object Vandalism (of Employer’s Property) Arson Robbery Other:

Consequences of incident:

Medical care provided? Yes No Law enforcement called? Yes No Security contacted? Yes No Did anyone provide assistance to conclude the event? Yes No Days lost from work (if any) Actions taken by employer to protect employees from a continuing threat? Yes No Completed by:

Name: Title: Date:

Telephone: Email:

Signature: Telephone:

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 2 Appendix B

WORKPLACE VIOLENCE PREVENTION

ENVIRONMENTAL HAZARD ASSESSMENT & CONTROL CHECKLIST
Assessed by: Title:

Location(s) Assessed:

This checklist is designed to evaluate the workplace and job tasks to help identify situations that may place employees at risk of workplace violence.

Step 1: Identify risk factors that may increase City of Arvin’s vulnerability to workplace violence events Step 2: Conduct a workplace assessment to identify physical and process vulnerabilities Step 3: Develop a corrective action plan with measurable goals and target dates STEP 1: IDENTIFY RISK FACTORS
Yes No Risk Factors Comments:

Does staff have contact with the public?
Does staff exchange money with the public?
Does staff work alone?
Is the workplace often understaffed?
Is the workplace located in an area with a
high crime rate?
Does staff enter areas with high crime rates?
Does staff have mobile workplaces?
Does staff perform public safety functions
that might put them in conflict with others?
Does staff perform duties that may upset
people?
Does staff work with people known or
suspected to have a history of violence?
Do any employees have a history of threats
of violence?

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 3 STEP 2: CONDUCT ASSESSMENT
Building Interior
Yes No Building Interior Comments:

Are employee ID badges required?
Are employees notified of past workplace
violence events?
Are trained security personnel or staff
accessible to employees?
Are bullet resistant windows or similar
barriers used when money is exchanged
with the public?
Are areas where money is exchanged
visible to others?
Is a limited amount of cash kept on hand
with appropriate signage?
Could someone hear an employee who
called for help?
Do employees have a clear line of sight of
visitors in waiting areas?
Do areas used for client or visitor interviews
allow co-employees to observe problems?
Are waiting and work areas free of objects
that could be used as weapons?
Is furniture in waiting and work areas
arranged to prevent employee entrapment?
Are clients and visitors clearly informed how
to use the department services so they will
not become frustrated?
Are private, locked restrooms available for
employees?
Do employees have a secure place to store
personal belonging?

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 4 Building Exterior
Yes No Building Exterior Comments:

Do employees feel safe walking to and from
the workplace?
Are the entrances to the building clearly
visible from the street?
Is the area surrounding the building free of
bushes or other hiding places?
Are security personnel provided outside the
building?
Is video surveillance provided outside the
building?
Is there enough lighting to see clearly?
Are all exterior walkways visible to security
personnel?
Parking Area
Yes No Parking Area Comments:

Is there a nearby parking lot reserved for
staff?
Is the parking lot attended and secure?
Is the parking lot free of blind spots and
landscape trimmed to prevent hiding
places?
Is there enough lighting to see clearly?
Are security escorts available?

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) 5 Security Measures
Yes No Security Measures Comments:

Is there a response plan for workplace
violence emergencies?
Are there physical barriers? (between staff
and clients)
Are there security cameras?
Are there panic buttons?
Are there alarm systems?
Are there metal detectors?
Are there X-ray machines?
Do doors lock?
Does internal telephone system activate
emergency assistance?
Are telephones with an outside line
programed for 911?
Are there two-way radios, pagers, or cell
phones?
Are there security mirrors?
Is there a secured entry?
Are there personal alarm devices?
Are there “drop safes” to limit available
cash?
Are pharmaceuticals secured?
Is there a system to alert staff of the
presence, location, and nature of a security
threat?
Is there a system in place for testing security
measures?

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) STEP 3: DEVELOP CORRECTIVE ACTION PLAN
(Action Plan Types: BI – Building Interior, BE – Building Exterior, PA – Parking Area, SM – Security Measure) Type Action Item Person(s)
Responsible
Target
Date Status Comments

4.H.2
Attachment: Workplace Violence Prevention Plan (Approval and adoption of the Workplace Violence Prevention Plan (WVPP)) Side Letter Between
The City of Arvin, ("CITY") and
Arvin Police Officers Association, ("APOA")
The City of Arvin (“City”) and the Arvin Police Officers Association (“APOA”) entered into a side letter agreement that was approved by City Council at the January 23, 2024, council meeting. The agreement is that the APOA and City would enter into a new MOU and achieve the asks on both sides in doing so. The MOU terms are still in ongoing discussions with the APOA membership and legal team. Due to the increase in wages beginning the next fiscal year commencing on July 1, 2024, it is imperative we reach an interim agreement to forgo some of the increases in play for the current MOU (Agreement No. 2021-20) and in accordance with the January 23, 2024, side letter. With that, we have reached a mutual agreement that is as follows:

Arvin Police Officers Association agree to forfeit the following from the Memorandum of Understanding between the City of Arvin and Arvin Police Officers Association (Agreement No. 2021-20):
· Retention Bonus of five percent (5%) set for July 1, 2024 (Section 7.1.3) · Rewrite Section 13.4 to read as follows:

The annual holiday leave time for unit employees is one hundred seventeen (117) hours. All unit employees shall be compensated for 9 hours for each City observed holiday regardless of assigned shift/work schedule.
· Rewrite Section 20.1 to read as follows:

Unit employees shall accrue nine (9) hours of sick leave for each major portion of a month worked in the calendar year. The accrual amount will be prorated for employment of less than a full pay period. Sick leave credit shall be accumulated at the rate of one hundred eight (108) hours per calendar year.

The maximum sick leave hours which can be accumulated each calendar year shall be one hundred eight (108) hours and a maximum total accrual of twelve hundred (1200) hours at any time throughout the course of employment. No additional hours will be accrued until the employee is below the maximum. Sick leave is not subject to cash out during the employee's employment or at time of termination. After termination of employment, sick leave balances may be applied to CalPERS for additional service credit as allowed by law.

The Arvin Police Officers Association agree to also forfeit the following from Side Letter between the City of Arvin and Arvin Police Officers Association (Agreement No. 2024-06) dated January 23, 2024.
· Cost of Living Adjustments of 2.5% for FY 2025-2026 commencing on July 1, 2025, and

2.5% FY 2026-2027 commencing on July 1, 2026, considering the prevailing economic conditions

4.I.1
Attachment: APOA Sideletter 6.24 (1) (Approval of APOA Side Letter June 2024) Side Letter Between
The City of Arvin, ("CITY") and
Arvin Police Officers Association, ("APOA")
In exchange, the City of Arvin would provide the current members of the Arvin Police Officers Association in accordance with the Side Letter between the City of Arvin and Arvin Police Officers Association (Agreement No. 2024-06) dated January 23, 2024, the following:
· Effective July 2, 2024, pay increase of $5 for step A to $6.38 for step F, which is a 5% increment between the pay steps for each classification.

The aforementioned terms of this Side Letter Agreement will supersede the MOU (Agreement No. 2021-20) terms and Side Letter (Agreement No. 2024-06) dated January 23, 2024, only as defined above. All other terms within the MOU (Agreement No. 2021-20 will remain in effect through the remainder of the contract term.

The City and the APOA mutually agree that the new MOU will be entered no later than June 30, 2025 for a July 1, 2025 commencement.

4.I.1
Attachment: APOA Sideletter 6.24 (1) (Approval of APOA Side Letter June 2024)

Staff Report Adding Title 14 Public Facility Development Impact Fees and Assessment Districts.

CITY OF ARVIN
City Council

STAFF REPORT
Meeting Date: June 25, 2024
TO: Arvin City Council
FROM: Jeffery Jones, City Manager / Finance Director
Jake Raper, Contract Planner
SUBJECT: A Public Hearing to Consider Introduction and First Reading of Ordinance of the City Council of the City of Arvin Adding Title 14 Public Facility Development Impact Fee – Assessment District.

BACKGROUND:

The City of Arvin City Council adopted Title 3-Revenue and Finance, Chapter 3.32 -Fee and Service Charge Revenue/Cost Comparison System which requires the City Manager to establish and implement programs and policies to recovery full costs associated with services provided by the City. The city has adopted various development impact fees which consist of traffic, police, sewer, and parks. The city has also established Lighting and Landscape Districts to off-set the long-term maintenance of various public landscaping and lighting. The City Council in 2018 adopted the Master Fee Schedule which requires full cost recovery for the processing of development projects.

The proposed addition of Title 14 Public Facility Development Impact Fee – Assessment District will provide the framework for the implementation of the City Council policy of full cost recovery associated with new development. This framework identifies the need for the establishment of Assessment Districts to off-set the costs providing essential public services such as Storm Drainage and Detention Basin program and Fire Services.

The addition of Title 14 would add the following chapters to the City’s Municipal Code:

Chapter 14.01 Public Facility Development Impact Fee.

Chapter 14.02 Benefit Assessment Districts – Procedures for Establishing.

Chapter 14.03 Benefit-Related Fees for Reimbursement of the Cost of Land Use and Planning Programs.

Chapter 14.04 Fire Services District.

Chapter 14.05 Storm Drainage and Detention Benefit District.

CEQA Does Not Apply to the adoption of Tile 14: California Environmental Quality Act (CEQA); The adoption of this chapter is exempt from the California Environmental Quality Act (Public Resources Code Sections 2100 et seq.), because it approves and sets forth a procedure for determining fees for the purpose of meeting the operating expenses of city departments, as set forth in Public Resources Code Section 21080 (b)(8)(1).

5.A.1
Attachment: 1-Staff Report Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Staff Report Adding Title 14 Public Facility Development Impact Fees and Assessment Districts.

AUTHORIZATION BY CITY COUNCIL: Chapter 3.32.020 Delegation of authority and direction to manager requires the City Manager to provide documents to the City Council to implement fees and charges to recover the percentage of costs reasonable borne. In addition, on September 19, 2017, the City Council adopted Resolution No. 2017-92 which authorized the City Manager to bring forward various code amendments; whenever the public necessity, convenience, general welfare, or good practices justify such action. The City Manager is recommending that the City Council add Title 14 to Arvin Municipal Code.

PUBLIC HEARING NOTICE:

Public hearing notice was posted on June 10, 2024, at the following designated places for posting of public notices: (1) Arvin City Hall/City Council Chambers; (2) Arvin Police Department; and (3) Community Development Department; (4) City of Arvin’s website at www.arvin.org, providing a 10-day review, in accordance with Government Code Sections 36933, 65854, and 65090. (Public Hearing Notice and posting dates are on file at the City Clerk’s Office).

FISCAL CONSIDERATIONS:

Revenue Enhancement or Reduction: The City Council adopted Chapter 3.32 Fee and Service Charge Revenue/Cost Comparison System which directs the City Manager to recommend programs and policies that will implement the direction of the City Council. The addition of Title 14 will create the framework to offset the future costs of services due to new developments.

RECOMMENDATION- CITY COUNCIL ACTION:

It is recommended that the City Council Introduce and waive the first reading of the attached ordinance: Title 14 Public Facility Development Impact Fee – Assessment District.

END OF REPORT.

Exhibit:

Ordinance of the City Council of the City of Arvin Adding Title 14 Public Facility Development Impact Fee – Assessment District.

Attachment:

1. Chapter 3.32 - Fee and Service Charge Revenue/Cost Comparison System City Clerk’s Office:

1. Public Hearing Notice – Posted at the areas as designated by the City of Arvin’s municipal code and City’s website on June 10, 2024.

5.A.1
Attachment: 1-Staff Report Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

ORDINANCE NO. ________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARVIN
ADDING TITLE 14 PUBLIC FACILITY DEVELOPMENT IMPACT FEE
– ASSESSMENT DISTRICT.

WHEREAS, the City Council desires to add Title 14 Public Facility Development Impact Fee – Assessment District; proposed ordinance; and
WHEREAS, on June 25, 2024, the City Council conducted a duly noticed public hearing regarding this Ordinance, where it received presentations from City staff, oral and written testimony from members of the public; and
WHEREAS, after the above-mentioned City Council hearing, the City Council introduced and conducted the first reading of the ordinance of the City of Arvin, California, and WHEREAS, on July 09, 2024, the City Council conducted public hearing and conducted the second reading and adoption of Ordinance Amendments; and WHEREAS, prior to the July 09, 2024, the City Clerk posted a public hearing notice, Notice by the Arvin City Council of Its Intent to Adopt An Ordinance, second reading and adoption of an ordinance of the City of Arvin, California, Adding Title 14 - Public Facility Development Impact Fee – Assessment District; and
WHEREAS, after the above-mentioned City Council public hearings, the City Council now desires to add Title 14 - Public Facility Development Impact Fee – Assessment District to the municipal code; and
NOW, THEREFORE, the City Council of the City of Arvin does hereby ordain as follows:

Section 1. The Recitals set forth above are true and correct and incorporated herein.

Section 2. The City Council finds and determines that the addition of Title 14 as contemplated by this Ordinance, the preparation and adoption of the ordinance is not considered a project under CEQA. The preparation and adoption of the ordinance is statutorily exempt from CEQA.

Section 3. The City Council finds and determines that the addition to Title 14 - Public Facility Development Impact Fee – Assessment District as follows:
“Title 14 Public Facility Development Impact Fee – Assessment Districts Chapter 14.01 Public Facility Development Impact Fee
Sec. 14.01.010 Title.

Sec. 14.01.020 Purpose.

Sec. 14.01.030 Definitions.

Sec. l4.01.040 Establishment of fees.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

Sec. 14.01.050 Applicability of provisions.

Sec. 14.01.060 Existing fees.

Sec. 14.01.070 Systems development fund established.

Sec. 14.01.010. Title.

This chapter shall be known and cited as the Public Facility Development Impact Fee ordinance of the city.

Sec. 14.01.020. Purpose.
(a) The city is experiencing population growth creating an impact and additional demand for services from the existing infrastructure, facilities, and services and this trend is continuing. Furthermore, past infrastructure funding sources such as property taxes and federal revenue sharing funding have been substantially reduced so that current funding sources are no longer adequate. Since new development generates a need for new infrastructure such as parks, roads, bridges, traffic signals, storm drainage, police, fire protection, and public works facilities. It has been determined that development should pay for the increased costs of this need. In addition, there is an urgent need for the construction of new or additional police facilities and general government facilities that may consist of the improvement to and expansion of the existing city hall or new facilities. The provisions of this chapter are adopted to promote the public health, safety, peace, morals, comfort, convenience, and general welfare of the citizens of the city and to implement the goals and objectives of the general plan of the city. (b) Public Facility Development Impact Fee shall be applicable to the lands within the city.

The fee may apply to lands within its sphere of influence where the development will have a direct impact on city facilities and/or services. The city shall enter into an agreement with Kem County board of supervisors, if applicable, to cause the fees to be collected by the county for lands outside of the city limits and within its adopted sphere of influence and transfer of funds to the city.
(c) Particularly, the provisions of this subchapter are adopted for the following reasons:
(1) To provide an adequate and constant method for the financing of the unfunded portion of needed systems development costs throughout the city, reasonably related to projected community growth.
(2) To promote the orderly and efficient expansion of public improvements to adequately meet the domestic and economic needs of the community and to minimize adverse fiscal and environmental impacts of new development. (3) To ensure the continuation of necessary services including, but not limited to police and general administrative services.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. (4) To establish equitable methods for minimizing public facility and service costs to the city associated with new development.

Sec. 14.01.030. Definitions.

For the purposes of this chapter and resolutions adopted thereto, certain words shall have the following meanings:
a. Building means any new structure used or intended for supporting or sheltering any use or occupancy, including those moved into the city limits; but not including any outdoor tanks, towers, carports, or other similar structures. b. Church means structures primarily designed as a place for public worship. c. Commercial means those uses designated as permitted or conditional uses in the commercial zoning districts of this Code except where such uses involve the manufacture or assembly of a product or warehousing.
d. Day care center means structures (other than a family day care center) in which persons not of the immediate family are provided with care for compensation for a portion of the day not exceeding 12 hours in any 24-hour period, as defined by the state. e. Hospital means an institution where the ill or injured may receive medical, surgical, or psychiatric treatment, nursing care, food and lodging, and the like. f. Impact and systems development means:
(1) Any building, structure, or other improvement constructed or renovated by the city upon property owned by or under its control.
(2) Any initial equipment or piece of equipment and other initial, unfunded costs necessary to service new growth or new development.
g. Industrial means those uses designated as permitted or conditional uses in the industrial or manufacturing zoning districts of this Code, excluding all those uses which are permitted in any of the other zones as set forth in the zoning code of the city, excepting warehouses.
h. Multi-family dwelling means a residential dwelling unit that cannot be sold individually (for example, must be sold with at least one other dwelling unit on a single parcel of land).
i. Private school means includes those uses other than public uses offering educational services and/or vocational training to students aged five years or older but excluding

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. childcare facilities.
j. Public facility fee means the fee charged for all new construction, including the expansion of and/or the addition to an existing, nonresidential structure, to mitigate the unfunded portion of the determined impact of the development. k. Residential care home means structures designed for use as a convalescent hospital, or a retirement home, or a 24-hour care center for seven or more persons in addition to members of the family.
l. Residential dwelling unit means one or more rooms in a dwelling designed for occupancy by one family for living or sleeping purposes and having only one kitchen. m. Single-family dwelling means a residential dwelling unit that may be sold individually.

Sec. 14.01.040. Establishment of fees.

A public facility development impact fee, as established from time to time by the city council by resolution, shall be due and payable as established by resolution of the city council.

Sec. 14.01.050. Applicability of provisions.
(a) The public facility development impact fee is intended to apply to all residential construction and to all reconstruction, alteration, modification, and additions which create additional dwelling units unless otherwise exempted under this section. (b) The public facility development impact fee is intended to apply to the building area of all new nonresidential construction and to additional building area due to reconstruction, alteration, modification, and additional nonresidential buildings. (c) Square footage shall be determined by adding the number of square feet of space on each floor or level.
(d) The fees imposed by this chapter shall not be applicable to those lots on which a structure was previously situated but which was destroyed by fire or other natural disaster, or which was removed or demolished, provided:
(1) That a building permit to rebuild is obtained within one year of the destruction, demolition or removal of the structure.
(2) That the permit to rebuild is obtained by the owner of record as of the date of the destruction, demolition or removal of the structure.
(3) That the exemption will apply only to the extent that the permit to rebuild is for

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. the same number or fewer dwelling units (or, in the case of nonresidential uses, the same number of square feet) as previously existed. The fees imposed by this chapter shall be applied to the extent that the permit is for more units (or more square feet) than previously existed.
e. The fees imposed by this chapter shall not be applicable to local, state, or federal governmental facilities, unless a direct nexus is established between the City and governmental agency that the use will have a direct impact on city facilities and/or services.

Sec. 14.01.060. Existing fees.

Existing fee not affected by the adoption of impact and system development fees. The fees will be paid prior to issuance of any building permit.

Sec. 14.01.070. Systems development fund established.

All of the public facility development impact fee development charges collected shall be placed in one or more special funds which are hereby created and established for such purposes, and which shall be known as the public facility development impact and systems development funds.

Sums collected under this chapter shall be expended for facilities and services for which the fee associated with "impact or systems development" as defined in section 14-01-030 (f), provided that such expenditure from the funds has been authorized by the city council.

Chapter 14.02 Benefit Assessment Districts – Procedures for Establishing Sec. 14.02.010. Title.

Sec. 14.02.020. Non-exclusiveness of Chapter
Sec. 14.02.030. Interpretations.

Sec. l4.02.040. Purpose
Sec. 14.02.050. Definitions.

Sec. 14.02.060. Initiation of formation of a property and business development district.

Sec. 14.02.070. Initiation of formation proceedings.

Sec. 14.02.080. Engineers Report
Sec. 14.02.090. Fiscal Report
Sec. 14.02.100. Report Contents
Sec. 14.02.110. Plans and Specifications; zones.

Sec. 14.02.120. Estimate of Costs, contents.

Sec. 14.02.130. Diagram of assessment district.

Sec. 14.02.140. Assessment contents.

Sec. 14.02.150. Zone classification.

Sec. 14.02.160. Filing and submission of engineer’s report.

Sec. 14.02.170. Resolution of Intention
Sec. 14.02.180. Notice of public hearing.

Sec. 14.02.190. Ballot content.

Sec. 14.02.200. Handling of ballots.

Sec. 14.02.210. Public Hearing.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

Sec. 14.02.220. Tabulation of ballots.

Sec. 14.02.230. Majority protest.

Sec. 14.02.240. Resolution of designation.

Sec. 14.02.250. Termination of assessment district.

Sec. 14.02.260. Reimbursement and refund.

Sec. 14.02.270. Alternate method.

Sec. 14.02.280. Recordkeeping.

14.02.010 Title.

This chapter shall be known and may be cited as the "City of Arvin Benefit Assessment District Procedural Code."

14.02.020 Non-Exclusiveness of Chapter.

This chapter is not exclusive. The Council shall have the power to provide other procedures or to follow procedures and powers current and enacted after the adoption of this chapter, as provided by state and local law.

14.02.030 Interpretation.

This chapter shall be liberally construed to effectuate its purpose. Any proceedings taken under this chapter and any assessment levied pursuant to this chapter, shall not be invalidated for failure to comply with the provisions of this chapter if such failure does not substantially and adversely affect the rights of any person. The procedures set forth under this chapter shall not be construed to modify the methodology of calculating the amount of assessments for any assessments currently levied by the City.

14.02.040 Purpose.

The purpose of this chapter is to establish a uniform procedure for the creating and establishing a local assessment district, whereas as a charge shall be levied on particular real property for a local public improvement of direct benefit to that property pursuant to article XIII D of the California Constitution.

14.02.050 Definitions.

For the purpose of this chapter, and except where otherwise expressly defined in another section of this chapter, the following words and phrases shall have the meanings provided in this section.

Where words and phrases are not expressly defined under this chapter, they shall be construed as their ordinary meaning within the context which they are used:

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

Assessment district means an assessment district formed pursuant to this chapter.

Assessment means the same definition found under Government Code section 53750 (b).

Advance means the amounts expended by the City or other governmental entity toward the cost of a public Improvement within or for the assessment benefit district.

Building permit means the permit issued or required for the construction of any structure in connection with the development of land pursuant to and as defined by the California Building Code.

Capital improvement program means a plan for the implementation and financing of public facilities projects including but not limited to a schedule for the commencement of construction, the estimated cost of construction and the payment of facilities benefit assessments.

Construction means design, acquisition of property, administration of construction contracts, actual construction and incidental costs related thereto.

Contribution means the amounts expended by the City or other governmental entity toward the cost of a public facilities project in relation to the general benefit received by the City from construction of the public facilities project.

Costs means the amounts spent or authorized to be spent in connection with the planning, financing, acquisition, and development of a public improvement including, without limitation, the costs of land, construction, engineering, administration, and legal and financial consulting fees.

Development means the division of land, grading, or original construction of an improvement to real property, which increases the density in residential zones or changes the current use where said division of land, grading, or construction is of the type normally associated with urban development as opposed to agricultural activity.

Incidental expenses include:

1. The costs of preparation of the engineer's report, including plans, specifications, estimates, diagram, and assessment.

2. The costs of printing, advertising, and the giving of the published, posted, and mailed notices.

3. Compensation payable to the county for collection of assessments.

4. Compensation of any engineer or attorney employed to render services in proceedings pursuant to this chapter.

5. Any other expenses incidental to the construction or installation of the improvements or to the maintenance and servicing thereof.

Maintain or maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

1. Repair, removal, or replacement of all or any part of any improvement.

2. Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.

3. The removal of trimmings, rubbish, dirt, debris, and other solid waste whether loose or stationary.

4. Electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements.

5. Water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.

Public Improvement includes all work and improvements which are for a public purpose, or which are necessary or incidental to a public purpose, including, but not limited to:

1. Water mains, pipes, conduits, tunnels, hydrants, and other necessary works and appliances for providing water service;

2. Lines, conduits and other necessary works and appliances for providing electric power service;

3. Mains, pipes and other necessary works and appliances for providing gas service;

4. Poles, posts, wires, pipes, conduits, lamps and other necessary works and appliances for lighting purposes;

5. Sidewalks, crosswalks, steps, safety zones, platforms, seats, statuary, fountains, culverts, bridges, curbs, gutters, tunnels, subways or viaducts, parks and parkways, recreation areas, including all structures, buildings and other facilities necessary to make parks and parkways and recreation areas useful for the purposes for which intended;

6. Sanitary sewers or instrumentalities of sanitation, together with the necessary outlets, cesspools, manholes, catch basins, flush tanks, septic tanks, disposal plants, connecting sewers, ditches, drains, conduits, tunnels, channels or other appurtenances;

7. Drains, tunnels, sewers, conduits, culverts and channels for drainage purposes; with necessary outlets, cesspools, manholes, catch basins, flush tanks, septic tanks, disposal plants, connecting sewers, ditches, drains, conduits, channels and appurtenances;

8. Pipes, hydrants and appliances for fire protection;

9. Breakwaters, levees, bulkheads, groins and walls of rock or other material to protect the streets, places, public ways and other property from overflow by

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. water;

10. Retaining walls, embankments, buildings and other structures or facilities necessary or suitable in connection with any of the work mentioned in this section;

11. Compaction of land, change of grade or contours, construction of caissons, retaining walls, drains and other structures suitable for the purpose of stabilizing land;

12. Works, systems or facilities for the transportation of people, including rolling stock and other equipment appurtenant thereto;

13. All other work auxiliary to that described in subdivision L of this subsection which may be required to carry out that work, including terminal and intermediate stations, structures, platforms or other facilities which may be necessary for the loading of people into and unloading of people from such transportation facilities;

14. The grading or regrading, the paving or repaving, the widening, or other improvement or maintenance of streets, roads, and bridges;

15. Acquisition, construction and Installation of traffic signs, signals, lights and lighting;

16. Public works maintenance facilities;

17. All other work auxiliary to any of the above which may be required to carry out that work including but not limited to the maintenance of public facilities projects and administrative, engineering, architectural and legal work performed in connection with establishing, implementing and monitoring public facilities projects;

18. Acquisition of any and all property, easements and rights of way which may be required to carry out the purposes of the project.

Record owner means any person shown as the owner of real property on the last equalized county assessment roll; when such person is no longer the owner, then this definition shall mean any person entitled to be shown as the owner of the real property on the next county assessment roll, if such person is known to the City. If real property is subject to a recorded written agreement of sale, any person identified within the agreement as the purchaser.

14.02.060 Initiation of formation of a property and business development district.

If the City is creating a new property and business district pursuant to Streets and Highway Code section 36600 et seq., the City may only initiate the formation proceedings pursuant to 14.02.070 [initiation of formation proceedings] upon receipt of a written petition, signed by property owners who would collectively pay more than 50 percent of the assessments to be levied. The written petition must be in accordance with Streets and Highway Code section 36621 et seq. If an assessment attributable to one property owner is more than 40 percent of the collective amount of assessments to be levied, his or her assessment will not contribute towards the requisite 50

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. percent for the petition.

14.02.070 Initiation of formation proceedings.

Proceedings for the formation of an assessment district shall be initiated by resolution. The resolution shall:

A. Propose the formation of an assessment district pursuant to this chapter; B. A general description of the proposed public improvements; C. A general description of the proposed assessment district; D. Specify a distinctive designation or name for the district; E. The descriptions required under subsections B and C of this section need to be sufficiently detailed to enable the engineer tasked with creating the requisite engineering report to generally identify the nature, location, and extent of the improvements, and the location and extent of the assessment district.

F. Preliminary information concerning the method pursuant to which the amount of the assessment to be charged against each parcel or lot. The amount to be charged to each parcel or lot shall be in proportion to the special benefit the parcel or lot shall receive as a result of the assessment district.

G. The amount of contribution or advance, if any, which the City or other public entity will make toward the total cost of the proposed public Improvements.

H. A diagram showing the area of the proposed assessment district, including boundaries and dimensions.

14.02.080 Engineer's report.

The engineer's report required to be prepared pursuant to Government Code section 53750 et seq. and article XIII D of the California Constitution shall be prepared to contain in accordance with the sections 14.02.080, Engineer's report through 14.02.140, Filing and submission, of this chapter, inclusive. The report shall be prepared by a professional engineer registered with the State of California.

Should any of the requirements stated under this chapter for the preparation of the engineer's report contradict any provision of state law, state law shall control and the remaining provisions under this chapter shall be considered separate from the contradictory requirement and not invalid.

14.02.090 Fiscal year report.

The engineer shall prepare a report for each fiscal year where the proposed assessments are to be

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. levied and collected to pay the costs of the proposed public improvements described in the report.

14.02.100 Report contents.

Each fiscal year report shall refer to the assessment district by its distinctive designation, shall specify the fiscal year to which the report applies and, with respect to that year, shall contain:

A. Plans and specifications for the proposed public improvements; B. An estimate of the costs of the proposed public improvements; C. A diagram showing the assessment district and the boundaries and dimensions of the land to be included in the district;
D. An assessment of the estimated costs of the proposed public improvements.

14.02.110 Plans and specifications; zones.

A. The plans and specifications, as required under subsection 14.02.100.A, shall show and describe existing and proposed public improvements. The plans and specifications shall be sufficiently detailed to show or describe the general nature, location, and extent of the improvements. If the assessment district is divided into more than one, the plans and specifications shall indicate the class and type of improvements to be provided for each such zone.

B. The plans or specifications may be prepared as separate instruments or either or both may be incorporated in the diagram as a combined instrument.

14.02.120 Estimate of costs; contents.

The estimate of the costs of the proposed public improvements, as required under subsection

14.02.100.8, shall contain estimates of the following:

A. The total public improvement costs, being the total costs of constructing or installing all proposed improvements and of maintaining and servicing all existing and proposed improvements, including all incidental expenses.

B. The amount of any surplus or deficit in the improvement fund to be carried over from a previous fiscal year.

C. The amount of any contributions to be made from sources other than assessments levied pursuant to this chapter.

D. The amount, if any, of the annual installment for the fiscal year where the City Council has ordered an assessment for the estimated cost of any improvements to be levied and collected in annual installments.

E. The net amount to be assessed upon assessable lands within the assessment district, being

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. the total improvement costs, as referred to in subsection 14.02.120.A, increased or decreased, as the case may be, by any of the amounts referred to in subsections 14.02.120.8, C, or D.

14.02.130 Diagram of assessment district.

The diagram of the assessment district shall identify each lot or parcel by a distinctive number or letter. The diagram shall show:

A. The exterior boundaries of the assessment district;
B. The boundaries of any zones within the district; and C. The lines and dimensions of each lot or parcel of land within the district. The lines and dimensions of each lot or parcel shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The diagram may refer to the county assessor's maps for a detailed description of the lines and dimensions of any lots or parcels, in which case, those maps shall govern for all details concerning the lines and dimensions of such lots or parcels.

14.02.140 Assessment contents.

A. The assessment, as required under subsection 14.02.100.D, shall refer to the fiscal year to which It applies and shall:

1. State the net amount, as determined under section 14.02.120, to be assessed upon assessable lands within the assessment district.

2. Describe each assessable lot or parcel of land within the district.

3. Assess the net amount upon all assessable lots or parcels of land within the district by apportioning that amount among the several lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements.

B. The net amount as required under subsection A of this section, shall be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements.

C. The determination of whether or not a lot or parcel shall benefit from the Improvements shall be made pursuant to the Municipal Improvement Act of 1911 (Streets & Highways Code, division 7, commencing with section 5000).

14.02.150 Zone classifications.

The diagram required under section 14.02.130, Diagram of assessment district and the assessment

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. required under section 14.02.140, Assessment contents, may classify various areas within an assessment district into different zones where, by reasons of variations in the nature, location, and extent of the proposed public improvements, the various areas will receive differing degrees of benefit from the improvements. A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements.

14.02.140 Filing and submission of engineer's report.

Upon completion, the engineer shall file the report with the City Clerk for submission to the City Council. The City Council may approve the report, as filed, or it may modify the report and approve it as modified.

14.02.170 Resolution of intention.

After the City Council approves the engineer's report as filed, or as modified by the City Council, and before the notice of public hearing is mailed or published, the City Council must adopt a resolution of Intention. The resolution of intention must be published at least ten days prior to the date of the public hearing for the proposed assessment. The resolution of intention shall:

A. Declare the intention of the City Council to order the formation of an assessment district and to levy and collect assessments pursuant to this chapter.

B. Generally, describe the public improvements.

C. Refer to the proposed assessment district by its distinctive designation and indicate the general location of the district.

D. Refer to the engineer's report, on file with the City Clerk, for a full and detailed description of the public improvements, the boundaries of the assessment district and any zones within the district, and the proposed assessments upon assessable lots and parcels of land within the district.

E. Give notice of, and fix a time and place for, a public hearing by the City Council on the question of the formation of the assessment district and the levy of the proposed assessment. The time and place for the public hearing shall be the same as the time and place provided under section 14.02.180, Notice of public hearing.

14.02.180 Notice of public hearing.

A. Pursuant to Government Code section 53750 et seq., the City shall provide 45 days written notice of a public hearing for a proposed assessment.

B. Written notice and ballots shall be mailed at least 45 days in advance before the public hearing for a proposed assessment to the record owner of each parcel identified as being subject to the assessment. Notice shall be sent by first-class mail and deposited, postage

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. prepaid, in the United States mails and shall be deemed mailed when so deposited.

C. Pursuant to Government Code 53753(b), the envelope containing the notice and ballot shall be addressed to the record owner, and must include on its face, in at least 14 point bold font, and In substantially the following form, the statement: "OFFICIAL BALLOT ENCLOSED."
D. The notice shall state:

1. Statement referring to the adoption of the resolution of intention. the language for this statement shall substantially conform to the following:
a. "On [date], by its adoption of Resolution No. [Resolution of Intention], the City Council of the City of Arvin declared its intention to establish the [designated name of assessment district] pursuant to Title 14 of the Arvin Municipal Code, and to levy an assessment in connection with that district to fund [description of use of assessment].

2. The total amount of the proposed assessment is chargeable to the entire district.

3. The amount chargeable to the record owner's particular parcel.

4. The duration of the assessment.

5. The reason for the assessment.

6. The basis upon which the amount of the proposed assessment was calculated. The basis may include the formula used to calculate the assessment on each parcel, or the data specific to parcel use to calculate the assessment.

7. The date, time, and location of the public hearing on the proposed assessment.

8. The summary of the procedures applicable to the completion, return, and tabulation of the ballots. This summary shall be in a conspicuous place within the notice.

9. A disclosure statement that the existence of a majority protest, as defined in article XIIID section 4 subdivision (e), shall result in the assessment not being imposed.

10. Where a record owner may obtain a copy of the engineer's report for the assessment.

The engineer's report may be incorporated into the notice by reference.

11. Where a record owner may obtain a copy of the resolution of Intention.

14.02.190 Ballot content.

A. The address for the receipt of the ballot once completed by the record owner receiving notice.

B. Reasonable identification of the recipient record owner's parcel.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

C. A place for the record owner to indicate his or her name.

D. A place for the record owner to indicate his or her support for or opposition to the proposed assessment.

E. A place for the record owner to complete a signature and date.

14.02.200 Handling of ballots.

A. Assessment ballots shall remain sealed until the tabulation of the ballots commences, provided that an assessment ballot may be submitted, changed, or withdrawn by the submitting record owner prior to the conclusion of public testimony at the public hearing for the proposed assessment.

B. Duplicate ballots may be issued by the City Clerk if a ballot is lost or spoiled before the close of the public testimony if the record owner submits a written statement to the City Clerk containing:

1. The name of the record owner.

2. The address of the lot or parcel subject to the proposed assessment is owned by the record owner.

3. The APN number of the lot or parcel.

4. A declaration that the record owner's ballot for the proposed assessment is lost or spoiled.

5. A declaration that if the record owner recovers the lost or spoiled original copy of the record owner's ballot, the record owner shall not submit the original copy for a calculation for majority protest.

6. A declaration that if the record owner recovers his or her original ballot, the record owner shall submit the original ballot to the City Clerk either in-person or by mail.

The record owner shall indicate on the front of the recovered ballot of the City Clerk's issuance of a duplicate ballot. The indication shall be signed and dated by the record owner.

7. Record owner's signature.

14.02.210 Public hearing.

A. At the time and place established in the notice of the public hearing, the City Council shall hear and consider all objections or protests, if any, to the proposed assessment. At the public hearing, any person shall be permitted to present written or oral testimony. The public hearing may be continued from time to time.

B. The presiding officer of the public hearing shall announce that once public testimony is

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. closed, ballots and written protests shall no longer be accepted. Such an announcement shall be made prior to the commencement of public testimony.

C. The presiding officer shall announce a last opportunity to submit ballots and written protests before the close of public testimony.

14.02.220 Tabulation of ballots.

A. At the conclusion of the public hearing, City Council shall designate an impartial person who does not have a vested interested in the proposed assessment shall tabulate the submitted ballots.

B. Pursuant to Government Code section 53753(e)(l), the City Clerk is designated as an impartial person for the purpose of tabulating submitted ballots.

C. All submitted ballots shall be unsealed and tablulated in public view at the conclusion of the hearing to permit all interested persons to meaningfully monitor the accuracy of the tabulation process.

D. Ballots shall be tabulated according to the proportional financial obligation of the affected properties.

E. If more than one record owner submits a ballot for a particular parcel, City Council shall apportion the votes according to the respective ownership interests of each record owner of the parcel, as reflected in public record, or as the record owners demonstrate to the City Council's satisfaction.

F. Only signed and completed ballots shall be used to calculate a majority protest.

14.02.230 Majority protest.

Pursuant to Government Code section 53753(e)(4), a majority protest exists if the assessment ballots submitted, and not withdrawn, in opposition to the proposed assessment exceed the assessment ballots submitted, and not withdrawn, in Its favor, weighting those assessment ballots as described in subsection 14.02.220.C. If there is no majority protest, the City Council may impose the assessment.

14.02.240 Resolution of designation.

At the conclusion of the hearing and provided there is no majority protest the City Council may adopt a resolution of ordering the improvements and the formation of the assessment district, and confirming the diagram, plans and specifications, and assessment.

A. A definition describing the public improvements(s), the cost of which is to be charged to the properties located within the assessment district.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

B. The boundaries of the assessment district.

C. The method by which the assessment costs are to be appropriated among the parcels within assessment district and the amount each parcel or lot shall be charged in proportion to the special benefit conferred upon the parcel or lot.

D. The amount of contribution or advance if any which the City or another public entity will make towards the total cost of the public improvement. The engineer's report may be incorporated into the resolution to provide some or all the above listed Information.

14.02.250 Termination of assessment district.

Upon receipt of a request by a landowner or his designated agent or on its own motion, the City Council may initiate proceedings for the termination of an assessment district by adopting a resolution stating its intention. The resolution of intention shall state the time and place at which the City Council shall hold a public hearing to consider such termination. Any surplus monies remaining in the special fund connected with the assessment district shall be distributed in accordance with Streets and Highway Code sections 10427 et seq. unless another state law regarding the termination, disestablishment, or dissolution of an assessment district applies.

14.02.260 Reimbursement and refund.

In the event of an annual adjustment of assessment as per provided by section 14.02,090, which reduces the facilities benefit assessment, the amount in the special fund which is no longer required shall be refunded or distributed according to state law.

14.02.270 Alternate method.

The provisions of this chapter shall not be construed to limit the power of the City Council to utilize any other method for funding public improvements but shall be in addition to any other requirements which the City Council is authorized to impose pursuant to State and local laws.

14.02.280 Recordkeeping.

All ballots submitted for a proposed assessment shall be determined to be public records subject to the requirements of the California Public Records Act. The ballots shall be retained as public records for at least two years after the vote.

Chapter 14.03 Benefit-Related Fees for Reimbursement of the Cost of Land Use and Planning Programs:

Sec. 14.03.010. Power to establish fees.

Sec. 14.03.020. Report of Community Development Director Sec. 14.03.030. Public Hearing Notice.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

Sec. l4.03.040. Public Hearing – Council consideration.

Sec. 14.03.050. Resolution.

Sec. 14.030.060. Repayment to others.

14.03.010 Power to establish fees.

In addition to such other benefit-related fees or assessments as may be provided for by State law, the City Council may by resolution adopt and establish from time to time benefit-related fees to be paid by owners and/or developers of land in designated benefit areas of the City as may be necessary to reimburse the City for services and expenses incurred by the City, or by others on behalf of the City, for land use and planning programs, including, but not limited to, environmental evaluations, specific plans and other related or similar services or expenses which are found to provide a common benefit with regard to the development of properties within a designated area of the City.

14.03.020 Report of City Manager or Designee.

Prior to passing a resolution establishing any fee pursuant to this chapter, the City Manager or designee shall prepare and submit to the City Council a report which shall contain the following information:

A. A statement defining the authorized purpose for which the proposed benefitrelated fee is being assessed.

B. A description of the services and/or expenses for which the fees are proposed to be assessed and the total amount of the proposed assessment.

C. A statement identifying the land areas which benefited and against which the fees are proposed to be assessed.

D. A statement identifying the method or system by which the total amount of the assessment will be allocated fairly among all of the properties which are included in the benefit area.

14.02.030 Public Hearing-Notice.

The City Council shall hold a public hearing to consider the report of the City Managers or designee and the establishment of the proposed fees. Notice of the public hearing shall be given by publication at least once in a newspaper of general circulation within the City at least ten days prior to the public hearing.

14.03.040 Public Hearing-Council consideration.

At the public hearing the City Council shall hear all comments from those people wishing

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. to be heard concerning the matter.

Following the public hearing, if the City Council finds that the proposed assessment properly reflects the reasonable cost of the services and/or expenses incurred by the City, or by others on behalf of the City; and that the total assessment has been fairly and reasonably allocated among the properties designated in the benefit area according to the benefit provided to such properties, the City Council may by majority vote pass a resolution establishing the proposed fees.

14.03.050 Resolution.

The resolution establishing fees pursuant to this chapter shall contain the following:

A. A description of the services and/or expenses for which the fees are being assessed and the total amount of the assessment.

B. A description of the specific parcels of land which are benefited and against which the fees are assessed.

C. A statement indicating the amount of the total assessment that is allocated against each parcel of property which is included in the benefit area and the method of allocation.

D. A statement that the fees imposed are imposed upon new development only within the benefited area, and that the fees established by the resolution shall be paid to the City upon development of the property benefited by the then owners of the property prior to the issuance by the City of any ministerial or nonministerial permit or approve for any development of or construction on said parcel within the area benefited.

14.03.060 Repayment to others.

If the initial cost and/or expenses of the planning programs or environmental evaluations for which assessments have been made pursuant to this chapter are paid by others, then the City may, in its resolution provide for repayment of all or a portion of the monies received pursuant to assessments made under this chapter to fully or partially reimburse such persons or entities for the cost or expenses they have incurred in providing such planning programs or environmental evaluations.

Chapter 14.04 Fire Services District:

Sec. 14.04.010. Purpose.

Sec. 14.04.020. Benefit district defined.

Sec. 14.04.030. Fire Services Benefit District defined.

Sec. l4.04.040. Assessment and collection of fees.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

Sec. 14.04.050. Contribution by City; reimbursement.

Sec. 14.04.060. Policies and priorities.

Sec. 14.04.070. Separate fund.

Sec. 14.04.080. Rules and regulations.

Sec. 14.04.090. Termination.

14.04.010 Purpose.

The purpose of this chapter is to establish a Fire Service Benefit District to assess fees based on new or expanded development which is expected generate increased fire services as currently provided by Kern County Fire District.

14.04.020 Benefit district defined.

The "benefit district" shall include all that area Arvin City limits and such other areas as may from time to time be lawfully annexed to the City.

14.04.030 Fire Services Benefit District defined.

A "fire services benefit district' is any area that is developed which causes incremental increase in fire services as currently and/or will be provided by Kern County Fire District due to new or expanded development.

14.04.040 Assessment and collection of fees.

The City Council may, from time to time by resolution, set fees for the implementation of this chapter. The fees established shall bear a reasonable relationship to the costs associated with the creation of a Benefit Assessment District as established under Chapter 14.02 Benefit Assessment District. The fees established shall be assessed against all new developments or expanded developments.

14.04.050 Contribution by City; reimbursement.

The City may, from time to time, make such contributions to the Fire Service District and/or General Fund as the City Council in its discretion determines are reasonable and in the best interest of the citizens of the City. The City shall have the right to be reimbursed from the district funds for all such contributions that are made. Such reimbursement shall be made prior to the termination of the district.

14.04.060 Policies and priorities.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

A. The City Council shall, from time to time by resolution, establish a proportional cost for contractual services.

B. The developer shall establish a Benefit Assessment District, in accordance with Chapter

14.02 Procedures for the establishment of Benefit Assessment Districts for the cost of fire services

14.04.070 Separate fund.

Fees received paid to a separate fund and used purposes of this chapter.

14.04.080 Rules and regulations.

The City Council may, from time to time by resolution, adopt such rules and regulations as necessary to administer and implement the provisions of this chapter.

14.04.090 Termination.

The district created by this chapter may be terminated at any time by ordinance of the City Council, provided the City has first been reimbursed for all contributions made to the district funds. All money remaining after termination of the district shall be used exclusively for maintenance and installation of storm drainage facilities within the City.

Chapter 14.05 Storm Water Drainage and Retention Basin Benefit District:

Sec. 14.05.010. Purpose.

Sec. 14.05.020. Benefit district defined.

Sec. 14.05.030. Strom Drainage and Retention Basin Facilities defined.

Sec. l4.05.040. Assessment and collection of fees.

Sec. 14.05.050. Contribution by City; reimbursement.

Sec. 14.05.060. Policies and priorities.

Sec. 14.05.070. Separate fund.

Sec. 14.05.080. Rules and regulations.

Sec. 14.05.090. Termination.

14.05.010 Purpose.

The purpose of this chapter is to establish a storm water drainage and retention benefit district to assess fees on based on expected generated development causing the creation and maintenance of storm drainage and detention facilities due to new or expanded development and may apply to the entire City or be created for a specific development. The protection of the quality of our water is the responsibility of the City, property owner, homeowners’ associations, and business. Maintaining stormwater management facilities is the responsibility

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. of the city where the stormwater facilities are owned by the city. Maintaining stormwater management facilities on private property is the responsibility of the property owner.

Stormwater Management Maintenance Agreements may be required for all stormwater management plans and those documents, when required, will be recorded at the Kern County Recorder of Deeds Office.

14.04.020 Benefit district defined.

The "benefit district" shall include all that area Arvin City limits and such other areas as may from time to time be lawfully annexed to the City.

14.04.030 Storm Water Drainage and Retention Basin Facilities defined.

A "storm water drainage and retention basin facility" is any infrastructure associated with the construction of, management of and maintenance of storm drainage or retention system of storm waters due to new or expanded development.

14.05.040 Assessment and collection of fees.

The City Council may, from time to time by resolution, set fees for the implementation of this chapter. The fees established shall bear a reasonable relationship to the costs associated with construction of, maintenance of and management of storm drainage or detention of storm water systems caused by developments. The fees established shall be assessed against all new developments or expanded developments.

14.05.050 Contribution by City; reimbursement.

The City may, from time to time, make such contributions to the Storm Water Drainage and Retention Basin Facilities fund as the City Council in its discretion determines are reasonable and in the best interest of the citizens of the City. The City shall have the right to be reimbursed from the district funds for all such contributions that are made. Such reimbursement shall be made prior to the termination of the district.

14.05.060 Policies and priorities.

A. The City Council shall, from time to time by resolution, establish a list of needed Storm Drainage and Detention Facilities.

B. New or expanded development which causes the need for storm drainage and detention facilities, the developer shall advance the entire cost of the design and construction of the storm drainage facilities. In such an event the developer shall be entitled to be reimbursed from the district funds for the cost of the initial construction. The reimbursement shall be made at such time as properties are developed by others and as

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District. such time as funds become available.

C. All new development within the City shall be shared in a portion of the cost in accordance with the provisions of this chapter.

D. The need for storm drainage and detention facilities by and for the primary benefit of the development. Therefore, if the storm drainage and detention facilities are determined to be required by a development the developer shall pay the entire cost of the design and construction of the required storm drainage and detention facilities.

E. The developer shall establish a Benefit Assessment District, in accordance with Chapter

14.02 Procedures for the Establishment of Benefit Assessment Districts. for the long-term maintenance and operation of the storm facilities and detention basin.

14.05.070 Separate fund.

Fees received paid to a separate fund and used purposes of this chapter.

14.05.080 Rules and regulations.

The City Council may, from time to time by resolution, adopt such rules and regulations as necessary to administer and implement the provisions of this chapter.

14.05.090 Termination.

The district created by this chapter may be terminated at any time by ordinance of the City Council, provided the City has first been reimbursed for all contributions made to the district funds. All money remaining after termination of the district shall be used exclusively for maintenance and installation of storm drainage facilities within the City.

Section 4. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance.

The City Council hereby declares that it would have passed this ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

Section 5. This Ordinance shall take effect and be in full force and effect from and after thirty (30) calendar days after its final passage and adoption. Within fifteen (15) calendar days after its adoption, the Ordinance, or a summary of the Ordinance, shall be published once in a newspaper of general circulation.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility

Ordinance Adding Title 14 Public Facility Development Impact Fee – Assessment District.

I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council after waiving reading, except by Title, at a regular meeting thereof held on the 25th day of June 2024, and adopted the Ordinance after the second reading at a regular meeting held on the 09th day of July 2024, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

DANIEL BORRELI, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, _________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Ordinance passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.A.2
Attachment: 2-Ord Title 14 Public Facility Dev Impact Fee_062524 (Public Hearing: First Reading - Ordinance re Title 14 Public Facility Title 3 - REVENUE AND FINANCE
Chapter 3.32 FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM Arvin, California, Code of Ordinances Created: 2023-05-04 14:37:14 [EST] (Supp. No. 8)

Chapter 3.32 FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM Sections:

3.32.010 Findings and intent.

A. Pursuant to Article XIIIB of the California Constitution, it is the intent of the city council to require the ascertainment and recovery of costs reasonably borne from fees, charges and regulatory license fees levied therefor in providing the regulation, products or services enumerated in this chapter and as may be necessary to address new regulation, product or service not listed herein.

B. The fee and service charge revenue/cost comparison system set forth in this chapter and as may be necessary to address new regulation, product or service not listed herein provides a mechanism for ensuring that fees adopted by the city for services rendered do not exceed the reasonable estimated cost for providing the services for which the fees are charged.

C. The adoption of this chapter is exempt from the California Environmental Quality Act (Public Resources Code Sections 2100 et seq.), because it approves and sets forth a procedure for determining fees for the purpose of meeting the operating expenses of city departments, as set forth in Public Resources Code Section 21080 (b)(8)(1).
(Ord. 240 §1(part), 1991).
(Ord. No. 450, § 3, 6-19-2018)

3.32.020 Delegation of authority and direction to manager.

A. The city manager is delegated the authority and directed to provide documents to the city council to implement its policy enumerated in this chapter to adjust fees and charges to recover the percentage of costs reasonably borne as established hereby, in providing the regulation, product or service enumerated in this chapter and as may be necessary to address new regulation, product or service not listed herein in the percentage of costs reasonably borne and on the schedule of rate review and revision as established in this chapter and as may be necessary to address new regulation, product or service not listed herein.

B. The city manager is delegated authority to issue executive orders defining terms, setting out administrative, fee collection and financial procedures, definitions, and establishing effective dates of all fees set by the city council by resolution. All executive orders shall be originated and signed by the affected department head, shall be signed by the finance director certifying that the financial requirements of this chapter are complied with, and shall be signed by the city manager connoting the effective date of the executive order and new or revised rate structure, procedure or definition.

C. "Costs reasonably borne" shall be defined in Section 3.32.030. In adjusting fees and charges, the city manager shall act in an administrative and ministerial capacity and shall consider only the standards and criteria established by this chapter and the procedures set hereby and by applicable state law. All executive orders issued hereunder shall comply in all respects with this chapter and the several schedules of fees and rates as set by the city council by resolution.
(Ord. 240 §1(part), 1991).
(Ord. No. 450, § 4, 6-19-2018)

5.A.3
Attachment: 3-Title 3 - Revenue and Finance Chptr 3.32 Fee and Service Charge Revenue_062524 (Public Hearing: First Reading - Ordinance re Created: 2023-05-04 14:37:14 [EST]
(Supp. No. 8)

3.32.030 Costs reasonably borne defined.
"Costs reasonably borne," as used and ordered to be applied in this chapter, are to consist of the following elements:

A. All applicable direct costs including, but not limited to, salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operation expenses, contracted services, special supplies, and any other direct expense incurred;
B. All applicable indirect costs including, but not restricted to, building maintenance and operations, equipment maintenance and operations, communications expenses, computer costs, printing and reproduction, vehicle expenses, insurance, debt service, and like expenses when distributed on an accounted and documented rational proration system;
C. Fixed asset recovery expenses, consisting of depreciation of fixed assets, and additional fixed-asset expense recovery charges calculated on the current estimated cost of replacement, divided by the approximate life expectancy of the fixed asset. A further additional charge to make up the difference between book value depreciation not previously recovered and reserved in cash and the full cost of replacement shall also be calculated and considered a cost so as to recover such unrecovered costs between book value and cost of replacement over the remaining life of the asset; D. General overhead, expressed as a percentage, distributing and charging the expenses of the city council, city attorney, city administration, city clerk, city treasurer, economic development, finance department, personnel office, city promotion, and all other staff and support service provided to the entire city organization. Overhead shall be prorated between tax-financed services and fee-financed services on the basis of such percentage so that each of the taxes, fees and charges shall proportionately defray such overhead costs;
E. Departmental overhead, expressed as a percentage, distributing and charging the cost of each department head and his or her supporting expenses as enumerated in subsections A, B, C and F of this section;
F. Debt service costs, consisting of repayment of principal, payment of interest, and trustee fees and administrative expenses for all applicable bond, certificate, note or securities issues or loans of whatever nature or kind. Any required coverage factors or required or established reserves beyond basic debt service costs also shall be considered a cost if required by covenant within any securities ordinance, resolution, indenture or general law applicable to the city. (Ord. 240 §1(part), 1991).

3.32.040 Schedule of fees and services charges.

A. The city manager, finance director and each city department head, under the direction of the city manager, shall review annually the fees and service charges listed following, and provide an adjusted fee or charge schedule to the city council for its consideration so as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation chapter and as may be necessary to address new regulation, product or service not listed herein.

Regulation, Product or Service Percentage of Costs
Reasonably Borne
To Be Recovered
I. Development Services

5.A.3
Attachment: 3-Title 3 - Revenue and Finance Chptr 3.32 Fee and Service Charge Revenue_062524 (Public Hearing: First Reading - Ordinance re Created: 2023
-05-04 14:37:14 [EST]
(Supp. No. 8)

1. Building plan checking100%

2. Construction inspection100%

3. Building reinspection100%

4. Building investigation100%

5. Special building survey100%

6. Relocation survey100%

7. Mobilehome foundation inspection100%

8. Temporary mobilehome inspection100%

9. Variance review100%

10. Limited variance review100%

11. Zone change review100%

12. Tentative parcel map review100%

13. Revised parcel map review100%

14. Tentative tract map review100%

15. Tentative tract map modification100%

16. Compliance review100%

17. Development extension review100%

18. Environmental review100%

19. EIR review100%

20. Temporary use permit review100%

21. Annexation review100%
City-initiated0%

22. Appeal processing100%
Owner-occupied single-family dwelling, by owner10%

23. Agricultural preserve status report100%

24. Agricultural preserve contract report100%

25. Agricultural preserve contract cancellation100%

26. Agricultural preserve in/exclude100%

27. Agricultural preserve public hearing100%

28. Lot line adjustment100%

29. New street name proposal review100%

30. Right-of-way abandonment review100%

31. Setback/deviation request review100%

32. Grading permit plan check100%

5.A.3
Attachment: 3-Title 3 - Revenue and Finance Chptr 3.32 Fee and Service Charge Revenue_062524 (Public Hearing: First Reading - Ordinance re Created: 2023
-05-04 14:37:14 [EST]
(Supp. No. 8)

33. Grading permit plan inspection100%

34. Improvement plant checking100%

35. Improvement construction inspection100%

36. Street encroachment review100%

37. Street cut permit and inspection100%

38. Final parcel map check100%

39. Final tract map check100%

40. Home occupation permit review100%
II. Public Safety Services

41. Municipal code enforcement100%

42. Parking ordinance enforcement100%

43. Traffic code enforcement100%

44. Written alcohol use response100%

45. ABC permit review100%

46. Concealed weapon permit review100%

47. Animal control80%

48. Business regulation100%

49. Clearance letter processing75%

50. Crime report copying100%

51. Police false alarm response75%

52. Accident report preparation100%

53. Drunk driver investigation100%

54. Second call response100%

55. Citation signoff100%

56. Yard sale permits100%

57. Fingerprinting100%

58. Bicycle regulation100%

59. Parade regulation50%

60. Public property vehicle removal100%

61. Private property vehicle removal100%
III. Utility and Enterprise Services

62. Refuse service90% February 1, 1991
..... 100% February 1, 1992

63. Transit services100%

5.A.3
Attachment: 3-Title 3 - Revenue and Finance Chptr 3.32 Fee and Service Charge Revenue_062524 (Public Hearing: First Reading - Ordinance re Created: 2023-05-04 14:37:14 [EST]
(Supp. No. 8)

64. Sanitary sewer service75% January 1, 1991
..... 100% January 1, 1992

65. Sewer permit inspection100%
IV. Maintenance Services

66. Utility street use100%

67. Street sweeping50% May 1, 1991
..... 100% May 1, 1992

68. State highway sweeping100%

69. Street lighting maintenance through 1972 assessment district25% August 15, 1991 ..... 50% August 15, 1992
..... 75% August 15, 1993
..... 100% August 15, 1994

70. Drainage maintenance through creation of drainage utility100%

71. Alley maintenance100%
V. Administrative Services

72. New business license review100%

73. NSF check processing100%

74. Senior center building rental100%

75. DMV building rental100%

76. Photocopying100%

77. Document printing100%

78. Document certification100%

79. Records and information research100%
B. A minimum fee of ten dollars ($10.00) shall be charged in all instances except in the cases of numbers 49, 50, 56, 58, 76, 77 and 78.

C. The services listed in this section shall be as defined in the document entitled "Cost Control System for the City of Arvin," dated July 4, 1990, as produced by Management Services Institute, Incorporated, of Anaheim, California.

D. All fees and charges set pursuant to this chapter and section shall take effect ten (10) days after the city manager signs an executive order stipulating that all provisions of this chapter have been compiled with, and no written appeal has been filed.

E. The schedule of frequency of rate adjustments may be varied by the city manager to adjust revenues sufficient to meet debt service coverage requirements of any bond, certificate, ordinance, resolution, indenture, contract, or action under which securities have been issued by the city which contain any coverage factor requirement.

F. The city manager may vary the review schedule listed in this section if, in the judgement of the city manager and a directly affected and requesting department head, a gross inequity would be perpetrated by not revising the rate schedule. Any such rate revision which deviates from the review schedule as set in this chapter shall be reported to the city council at its next meeting.

5.A.3
Attachment: 3-Title 3 - Revenue and Finance Chptr 3.32 Fee and Service Charge Revenue_062524 (Public Hearing: First Reading - Ordinance re Created: 2023-05-04 14:37:14 [EST]
(Supp. No. 8)

(Ord. 240 §1(part), 1991).
(Ord. No. 450, § 5, 6-19-2018)

3.32.050 Statutory public meeting.

Pursuant to California Government Code Sections 66016 through 66018.5, the city clerk shall cause notice to be provided as set out in Government Code Sections 6062a, 54992 and 54994.1, and the city council periodically, at least annually, shall receive at a regularly scheduled meeting oral and written presentations concerning fees and charges proposed to be increased or added. Such notice, oral and written presentation, and public meeting shall be provided prior to the city council taking any action on any new or increased fees or charges. At least one such public hearing shall be held annually, in conjunction with the city annual budget process and hearing. (Ord. 299, 1996: Ord. 240 §1(part), 1991).

3.32.060 Provision of data.

Pursuant to California Government Code Section 66016, at least ten (10) days prior to the required hearing set out in this chapter, the city manager shall make available to the public appropriate data indicating the cost or estimated cost required to support the fees and charges for which changes are proposed to be made or fees or charges imposed. The city manager also shall provide a summary of the present fee and charge schedules and those proposed at such annual public hearing. A general explanation of such changes also shall be published per the requirements of Government Code Section 6062a.
(Ord. 298, 1996: Ord. 240 §1(part), 1991).

5.A.3
Attachment: 3-Title 3 - Revenue and Finance Chptr 3.32 Fee and Service Charge Revenue_062524 (Public Hearing: First Reading - Ordinance re Created: 2023-05-04 14:37:14 [EST]
(Supp. No. 8)

3.32.070 Appeal to city council.

A. Any person who feels that any fee or charge determined and set is in excess of the percentage of costs reasonably borne to be recovered as set out in this chapter, or that such fee or charge has been reviewed prior to or has not been reviewed within the review schedule as set out in this chapter, may appeal in writing to the city council.

B. No fee or charge for which an appeal has been filed shall take effect until heard by the city council. Such appeal shall be placed on the agenda of the next ensuing council meeting after receipt of such appeal, and heard at the next ensuing council meeting. Such appealed fee or charge shall take effect immediately upon hearing by the city council unless ordered otherwise by the city council by ordinance amending this chapter. (Ord. 240 §1(part), 1991).

5.A.3
Attachment: 3-Title 3 - Revenue and Finance Chptr 3.32 Fee and Service Charge Revenue_062524 (Public Hearing: First Reading - Ordinance

Notice of Public Hearing - Addition of Title 14 – Public Facility Development Impact Fee – Assessment District to the City of Arvin Municipal Code.

CITY OF ARVIN

NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Arvin, California, will conduct a public hearing, at which time the public may be present and be heard, to consider the following:

Addition of Title 14 – Public Facility Development Impact Fee – Assessment District to the City of Arvin Municipal Code.

Applicant: City of Arvin
Location: Title 14 - Public Facility Development Impact Fee – Assessment District to be added to the City of Arvin Municipal Code and will apply to all lands within the City Limits and future annexed lands.

Project Description: Code Amendment – Addition of Title 14 - Public Facility Development Impact Fee – Assessment District - The proposed addition of Title 14 will provide the framework for the implementation of the City Council policy of full cost recovery associated with new development. This framework identifies the need for the establishment of Assessment Districts to off-set the costs providing essential public services such as Storm Drainage and Detention Basin program and Fire Services. Title 14 also provides for reimbursement for costs associated with the design, construction, long term maintenance of facilities constructed to accommodate new growth due to development. Tile 14 implements Title 3-Revenue and Finance, Chapter 3.32 Fee and Service Charge Revenue/Cost Comparison System will provide the framework for the implementation of the City Council policy of full cost recovery associated with new development.

The purpose of the public hearing will be to give citizens an opportunity to make their comments known. If you are unable to attend the public hearing, you may direct written comments to City of Arvin, City Clerk’s Office, 200 Campus Drive, Arvin, CA 93203 or emailed to [email protected]. All public comments will be provided to the City Council and may be read into the record or compiled as part of the record. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting and/or should you desire Spanish translation at the meeting, please call (661) 854-3134. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility and translation services.

City Council of the City of Arvin Public Hearing Information Date: June 25, 2024
Time: 6:00 PM
Place: City of Arvin Council Chambers, 200 Campus Drive, Arvin, CA 93203

5.A.4
Attachment: 4-PHN Title 14 Public Facility Dev Impact Fee - Assessment District_Post by June 13, 2024 (Public Hearing: First Reading -

Notice of Public Hearing - Addition of Title 14 – Public Facility Development Impact Fee – Assessment District to the City of Arvin Municipal Code.

Additional information on the proposed ordinance, including copies in hard copy or electronic format, may be obtained from the City Clerk’s office at Arvin City Hall, 200 Campus Drive, Arvin, California, 93203, or the City’s web site at www.arvin.org. All persons interested in this topic who would like to provide feedback or ask questions are invited to attend. Written comments on this matter may be submitted to the City Clerk’s office by 4:00 p.m. on the date of this hearing. If you challenge the approval or denial of these matters in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk, at or prior to the public hearing (Govt. Code Sec. 65009). Address any communications or comments regarding the project to Cecilia Vela, City Clerk, 200 Campus Drive, Arvin, CA 93203, (661) 854-3134, [email protected].

This public hearing notice was posted at the following designated places for posting of public notices: (1) Arvin City Hall/City Council Chambers; (2) Arvin Police Department; and (3) Community Development Department; (4) City of Arvin’s website at www.arvin.org, providing a 10-day review, in accordance with Government Code Sections 36933, 65854, and 65090. /s/
Cecilia Vela, City Clerk
City of Arvin, California
POSTED: June 10, 2024

5.A.4
Attachment: 4-PHN Title 14 Public Facility Dev Impact Fee - Assessment District_Post by June 13, 2024 (Public Hearing: First Reading - City of Arvin’s Budget Workshop 6-25-24
Changes from proposed budget:
• Add additional public works employee
• Hire three temporary public works
employees for ½ year
• Keep the Comm Dev Director position
vacant and unfunded for at least ½ year

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget) City of Arvin’s Budget Workshop 6-25-24
• Cost of those adjustments = $153,358
which will make the General Fund budget
run a deficit of $159,101 for the year.

This deficit will be covered from General
Fund reserves which currently are about
$1,800,000.

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget) City of Arvin’s Budget Workshop
Capital Projects 6-25-24
• SB1/TDA Street Repair $ 1,150,000
• SB1 – 4
th Street $ 1,250,000
• Federal Alloc 4
th St $ 1,250,000
• AB617-Streets $ 2,000,000
• Urban Greening $ 809,546
• Sanitation Pond 3 repair$ 5,000,000

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget) City of Arvin’s Budget Workshop
Capital Projects 6-25-24
• REAP/Afford Housing $ 5,600,000
• FTA Buses+ Microgrid $ 3,653,187
• Prop. 68 Kovacevich $ 1,970,000
• CDBG Haven Storm Drain $ 1,400,000
• CDBG Haven Drive Street $ 1,525,000
=========
Total all projects $ 25,798,116

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget) City of Arvin’s Budget Workshop
Capital Projects 6-25-24
• Cash flow will be a critical part of a
successful implementation. City
management will have to prioritize how
best to ‘phase in’ the projects

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget) FY 24-25 Project Highlights

KOVACEVICH PARK

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget) FY 24-25 Project Highlights
FTA- Microgrid
Bus Replacement with Zero Emissions

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget) 2024-25 Project Highlights
AB617- Up to $ 6 million in Arvin Projects- including sidewalk, Curb, and unpaved roads

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget) Next Steps
• Receive advice and guidance (direction) from City Council on any changes or adjustments to the proposed projects
presented tonight.
• Recommend approval of the Fiscal Year 2024-2025 budget.

5.B.1
Attachment: Cap Projects presentation 6.25.24 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
Staff Report
Meeting Date: June 25, 2024
TO: Arvin City Council
FROM: Jeff Jones, City Manager
SUBJECT: A Resolution of the City Council of the City of Arvin Adopting the Annual Operating and Capital Budgets for Fiscal Year 2024-2025 BACKGROUND:

Before you for your review and for public comment is the proposed Annual Operating Budget for FY 2023-2024. The proposed budget was presented for review and public comment at City Council meetings held on June 11, 2024, and June 25, 2024.

This budget provides spending authority of $46,258,333 for Fiscal Year 2024-2025.

The proposed budget includes the following: FY 24 Adopted FY 25 Proposed REVENUES:

General Fund Revenue $8,046,279 $9,081,501
General Fund Revenue – Use of Reserve $166,644 $159,101 Enterprise Fund Revenue $3,935,073 $5,436,688
Use of Enterprise Fund Balance $ 297,504 -
Enterprise Fund Revenue – Assign to Reserve - -
Special Revenue Fund Revenue $4,912,160 $5,053,406
Use of Special Revenue Fund Balance $35,174 $42,889
Successor Agency Revenue $681,344 $633,497
Use of Successor Agency Fund Balance - $53,135
Capital Fund Revenue $26,107,253 $25,798,116
TOTAL REVENUE $44,182,231 $46,258,333
EXPENSES:

General Fund Expenditure $8,212,923 $9,240,602
Enterprise Fund Expenditure $4,232,577 $5,436,688
Special Revenue Fund Expenditure $4,948,134 $5,096,294
Successor Agency Expense $681,344 $686,633
Capital Fund Expenditure $26,107,253 $25,798,116
TOTAL EXPENSE $44,182,231 $46,258,333

5.B.2
Attachment: FY 25 budget staff report FINAL (Public Hearing: Adopt FY 2024-2025 Budget) City of Arvin Financial Position
City Status as of June 30, 2023
At the close of Fiscal Year (FY) 2022-2023, the City has $1,800,000 in uncommitted general fund reserves. This is an increase of $150,000 from the prior year. The City also has $980,000 of general fund (a decrease of $60,000 from prior year) committed to legal contingencies.

The sanitation enterprise fund continues to operate on budget and has a positive fund balance of approximately $ 2 million as of June 30, 2023. Those funds are targeted to be used for capital equipment purchases over the next several years.

Fiscal Year 2022-2023 in review
Like most cities, at the end of Fiscal Year 2022-23 the city emerged in an improved position at the end of the fiscal year compared to the end of the prior fiscal year. Overall general fund revenue for the year ended at $677,00 above budget and $315,000 over the prior year.

Sales taxes results for the year were mixed. Although sales tax revenue decreased year over year by $206,000, actual results for FY 22/23 exceeded budget by $346,000. Cannabis tax revenue decreased by $96,000 to a total of $292,000 for the year. This decrease is due to the impact of the collapsing cannabis industry. Cannabis tax revenues were also $312,000 below budget for FY 22/23. At this time, it is not expected that the cannabis market will recover quickly and as a result cannabis budget revenues are decreased in FY 23/24 and FY 24/25. Building permit fee revenue continues to be depressed mainly due to several developer agreements the city negotiated back in 2006-2008 at rates which were well below market at that time. Expenses for the year were about $468,000 above budget with most of the increase accruing to the police department.

Fiscal Year 2023-2024 outlook
Sales tax revenue for the year is expected to be above budget. As of May 31, 2024, sales tax revenues were at 99% of budget for the entire FY. The city’s two unions both signed a four-year labor contract which among other things limits cost of living increases to three percent for each year of the contract. Police department overtime expenses are projected to be $160,000 above budget. Other labor cost items are at or slightly above budget. Cannabis revenues are projected to decrease by $80,000 from FY 22/23 but are expected to possibly rebound in the future as two promising cannabis operations have not yet started operations in the city. Building permit revenue is expected to close near budget.

The United States Department of Treasury released updated guidelines on use of American Rescue Act funds which allows the city to spend funds based on ‘revenue replacement’ theory.

As a result of this change, the city in August of 2021 budgeted the $5.227 million of ARPA funds as follows: Kern County Fire Contract $622,000, Streets and Roads $1,500,000, Park improvements and repairs $1,100,000, Police department refurbishment $200,000, Employee related $800,000, Vehicle replacements for police and public works vehicles $505,000, and Economic development $500,000. As of June 30, 2024, the city has spent approximately $2,100,000 of this funding with the remainder allocated to FY 24/25. The city is expected to close out Fiscal Year 2023-2024 with a surplus of approximately $180,000 for the year.

5.B.2
Attachment: FY 25 budget staff report FINAL (Public Hearing: Adopt FY 2024-2025 Budget) Fiscal Year 2024-2025 General Fund budget summary
Revenue: $9,081,501 which is an increase of $1,035,222 (12.8%) from FY 23/24 budget.

Expense: $9,240,602 which is an increase of $1,028,309 (12.5%) from FY 23/24 budget.

Net result (Revenue less Expense) = -$159,101 for the FY.

Fiscal Year 2024-2025 General Fund Revenue changes over prior year budget Cannabis – DECREASE of $50,000 which results in $450,000 total revenue from this source.

Sales Tax – increase of $350,200 (10.6%) – which results in $3,651,000 total revenue from this source.

Motor Vehicle In-Lieu (VLF) – increase of $274,298 (11.1%) which results in $2,748,000 from this source.

Building department – increase of $20,000 (5%). Projected revenue $420,000.

Fiscal Year 24/25 Expense increases projected over prior year budget.

Macroeconomic conditions continue to impact operational costs. Several line items in the budget have been increased by at least five percent due to inflation.

Liability insurance continues to skyrocket. Annual liability insurance costs increased by over $529,000 or 108% during the past five years. Insurance costs were estimated at $491,218 for FY 20/21. The budget for this item in FY 24/25 is $1,020,299. It should be noted that the city has had no material claims during this period; the cost increase is just reflective of ‘hard market’ insurance coverage costs nationwide.

Salaries and benefits increase by approximately $360,000 – which is mostly related to negotiated union increases. One additional position (public works) is proposed with this budget.

A Challenging Future Ahead
Arvin has achieved a balanced budget in each of the past six years. But it has come at a cost.

Until 2021, employees had not received a cost-of-living increase in over four years. The city’s streets and roads need repair and, in some cases, require full reconstruction. The police department is staffed at a minimal safety level. While the city does not have a deficit general fund balance, it has not quite achieved the City Council mandated reserve target of 25% of one year’s general fund expense. As of June 20, 2024, the reserve target is projected to be at 18% Arvin’s ratio of city generated revenue (sales tax, property tax, business permits, etc.) to city population ranks #418 out of California’s 421 incorporated cities. Upward pressure to increase public safety salaries to market conditions will continue to negatively impact future year budgets.

5.B.2
Attachment: FY 25 budget staff report FINAL (Public Hearing: Adopt FY 2024-2025 Budget) Positive Factors:

Continued post-pandemic sales tax activity – economy is experiencing a modest recovery from the pandemic.

Bakersfield Community College – Arvin campus will open its doors within the six months.

New businesses entering the city – Starbucks (October 2023), and another national fast-food outlet (Spring 2025). Two new service stations/mini marts to open within the next eighteen months. The Arvin Town Center is under design with construction scheduled to start in early 2025.

City owns prime real estate available for retail and commercial development and is actively marketing those properties. The city recently expanded the sphere of influence by over 40% so the future looks good for long term development opportunities.

Areas of Concern:

The current fire service protection contract with Kern County Fire expired on June 30th, 2022.

The new seven-year contract includes an increase of 100% from today’s costs, phased in over the term of the contract. This will require an additional $800,000 per year in general fund revenue by fiscal year 28/29. Increased pressure from labor unions to re-negotiate terms of labor contracts.

Continued depressed new housing development. The Central Valley Regional Water Control Board (WCB) has placed a ‘new connection ban’ for sewer services. Until this ban is resolved, City development will be limited to projects which receive exception letters from the WCB.

Staff are working with the WCB to lift the connection ban; however it is anticipated that this ban will remain in place during all of FY 24/25.

In 2016, the city obtained a $5 million loan for infrastructure related to the Jewett Square/Walnut Street extension. The debt for this loan was to be serviced by revenue obtained via new development in the area. As of June 2024, no new development has taken place and the City will need to fund the $300,000 annual debt service on this loan from the general fund, starting as soon as FY 25/26.

The City has approximately $3 million in net pension liability which will need to be financed and/or paid down over the next twenty years. The net pension liability payment for Fiscal Year 2024-2025 is estimated at $268,000 and is included as a general fund expense in this budget.

FISCAL IMPACT:

The proposed FY 24/25 Budget, if adopted, would provide spending authority of $46,258,333 of which $8,212,923 is budgeted general fund expense. The general fund budget projects a deficit of $159,101 which will be funded from the general fund reserve of approximately $1,800,000.

ATTACHMENTS:

Fiscal Year 2024-2025 proposed budget.

5.B.2
Attachment: FY 25 budget staff report FINAL (Public Hearing: Adopt FY 2024-2025 Budget)

Reso Adopting the Operating and Capital Budgets for Fiscal Year 2024-2025 RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARVIN

ADOPTING THE ANNUAL OPERATING AND CAPITAL BUDGETS
FOR FISCAL YEAR 2024-2025
WHEREAS, pursuant to Arvin Municipal Code, section 23.06.150, the City Manager has the duty to prepare and submit a proposed annual budget and the proposed annual salary plan to the city council for its approval; and,
WHEREAS, consistent with his responsibility, on June 11, 2024, and June 25, 2024, at duly noticed regular meetings of the Arvin City Council, the City Manager presented to the City Council a proposed budget for the 2024-25 Fiscal Year as part of agendized budget workshops; and,
WHEREAS, on June 25, 2024, at a duly noticed regular meeting of the City Council, the City Council conducted a public hearing regarding adoption of the Annual Budget for the 2024- 25 Fiscal Year during which is received comments and testimony from members of the public and staff regarding the contents of the budget; and,
WHEREAS, the City Council desires to establish policies for implementation of the Annual Budget to ensure the budget is implemented efficiently and consistent with the City Council’s policy direction; and,
WHEREAS, after reviewing the proposed budget and considering the testimony received from City staff and members of the public, the City Council believes the proposed Annual Budget serves the interests of the City of Arvin and its citizens and is consistent with the goals it has established in its adopted Strategic Plan for the City of Arvin.

NOW THEREFORE BE IT RESOLVED, by the City Council of Arvin as follows:

SECTION 1. ADOPTION OF BUDGET FOR 2024-25 FISCAL YEAR
The FY 2024-2025 Annual Operating Budget is hereby adopted, and as summarized on page 1 of the Approved Budget, includes a total appropriation for the City’s Operating budget of $46,258,333 which includes Capital budgets of $25,798,116.

SECTION 2. SCOPE
This resolution defines the authority and responsibilities of the City Manager in implementing the Approved Budget of the City of Arvin.

SECTION 3. DEFINITIONS

3.1 “Approved Budget” means the budget adopted by the City Council on June 25, 2024 for the 2024-2025 fiscal year, per the attached exhibits, including subsequent transfers from Contingency Reserves if required to departments to implement labor agreements and transfers to account for employee service changes due to promotions, vacancies, merit

5.B.3
Attachment: FY 25 budget reso (Public Hearing: Adopt FY 2024-2025 Budget)

Reso Adopting the Operating and Capital Budgets for Fiscal Year 2024-2025 increases and reallocations.

3.2 “Current Budget” means the 2023-2024 Approved Budget, incorporating any subsequent appropriation increases, decreases or transfers.

3.3 “Expenditures” means Employee Services, Other Services and Supplies, Equipment, Debt Service, Labor Offset, Transfers, and Capital Improvements.

3.4 “Department” or “Agency” means Mayor/Council, City Manager, Finance, Community Development, and Law Enforcement.

3.5 “Division” means a sub-unit of a Department or an entity not having department-level status such as Public Works, City Clerk or Human Resources.

3.6 “Activity” means a sub-unit of a division.

3.7 “Organization” means a Department, Division, or Activity.

3.8 “City Manager,” is responsible for managing and directing the affairs of the City within the established goals, objectives, and general policies approved by the City Council, and directing the activities of those agencies representing the interests of the City, as established by the City Council and the Arvin Municipal Code. The City Manager is solely responsible to the City Council for the effectiveness, efficiency and success in fulfilling the City’s goals, objectives, and policy priorities. The City Manager receives general policy direction from the City Council within the general policy guidelines and exercises direct supervision and general administrative direction over each department head and other city employees.

3.9 “Full Time Equivalent” means the decimal equivalent of a position; i.e., one full time position is 1.00 FTE and one quarter-time position is .25 FTE.

3.10 “Base Budget” means the current year budget modified per labor agreements, one-time expenditures and citywide charges, as approved by the City Council.

SECTION 4. AUTHORIZED STAFFING AND APPROPRIATIONS

4.1 The City Manager is authorized to make any expenditure and resource adjustment to the Proposed Budget based on final City Council action to adopt the Budget within the parameters of his authority established in the Arvin Municipal Code.

4.2 The City Council authorizes the City Manager to enter into contracts for and incur expenditures so long as such actions are consistent with the adopted Budget and the authority granted to the City Manager in the Arvin Municipal Code.

4.3 The appropriations and Full Time Equivalent staffing included in the budget document are hereby approved.

4.4 During budget hearings and following budget approval, the City Manager is authorized to make adjustments for updated labor, vehicle, energy, contingencies and risk management

5.B.3
Attachment: FY 25 budget reso (Public Hearing: Adopt FY 2024-2025 Budget)

Reso Adopting the Operating and Capital Budgets for Fiscal Year 2024-2025 changes such as retirement rates, payroll taxes, health benefit, fleet costs and risk management costs from designated funds or reserves.

4.5 Following budget approval, the City Manager is authorized to revise indirect cost rates to be applied to hourly salary rates in order to achieve full cost-recovery of services.

SECTION 5. APPROPRIATION INCREASES/DECREASES

5.1 All net increases in excess of $30,000 to operating and capital appropriations shall be approved by the City Council.

5.2 The City Manager is authorized upon completion of the audited financial statements for 2023-2024 to adjust FY 2024-2025 fund appropriations by the amount of net savings/overruns as determined by the City Council. These carryover amounts will be included and addressed in the Midyear Financial Report.

SECTION 6. STAFFING INCREASES

6.1 Any increases, by department by fund, in Full Time Equivalent (FTE) staffing levels as authorized in the Approved or Amended Budget for a department must be approved by the City Council.

6.2 Any existing positions which were approved on the basis of the City receiving a grant or other reimbursements must have continued funding verified prior to filling the position.

The City Manager is authorized to adjust staffing levels for renewals or expansions of fully offset grants. Grant funded positions shall be terminated upon completion or cancellation of the grant unless specifically continued by City Council resolution including a source of replacement funding.

6.3 All staffing position adjustments made subject to the approval of the City Manager and subject to the City’s policy must have funding verified by the Director of Finance prior to implementation.

6.4 Any reassignment of authorized FTE and employee services funding associated with these FTE within a department and within the same fund may be made with the approval of the City Manager as long as there is no net change to authorized FTE and funding levels.

6.5 All new positions or job reclassifications are requests subject to classification review and approval by the City Council. Funding adjustment will be consistent with appropriate classification and approval by the Finance Director.

6.6 In the case of a leave of absence due to sick leave, injury, vacation, or other reason, the City Manager is authorized to hire temporary workers so long as the temporary worker is released from employment when the fulltime employee returns to work.

5.B.3
Attachment: FY 25 budget reso (Public Hearing: Adopt FY 2024-2025 Budget)

Reso Adopting the Operating and Capital Budgets for Fiscal Year 2024-2025 SECTION 7. APPROPRIATION TRANSFERS FROM CONTINGENCY/
RESERVE FUNDS.

7.1 Appropriation transfers from General Fund Reserves up to and including $30,000 in total for the 2024-25 Fiscal Year may be approved by the City Manager. Transfers in excess of the $30,000 annual limit shall be approved by the City Council.

7.2 No Reserve transfer shall be made from any fund which would create a negative undesignated fund balance in the fund.

SECTION 8. OTHER APPROPRIATION TRANSFERS

8.1 Any operating appropriation transfers within the same Department must have prior approval of the City Manager.

8.2 Appropriation transfers between two or more Departments must be approved by the City Council.

SECTION 9. UNSPENT APPROPRIATIONS AND ENCUMBRANCES

9.1 All purchase order commitments outstanding on June 30, 2024 are hereby continued.

9.2 All appropriations in the operating budget which remain unencumbered or unexpended on June 30, 2024, shall revert to the fund balance of their respective funds. Amounts in excess of 100% of the Sanitation Fund ending fund balance at June 30, 2024 will be placed in a separate fund for capital replacement.

SECTION 10. CAPITAL IMPROVEMENTS

10.1 All multi-year capital improvement projects in existence on June 30, 2024, shall be continued in the 2023-2024 fiscal year, which may include items provided on page 12 of the Approved Budget. The FY 2024-2025 Capital Improvement Plan Budget is hereby adopted as summarized in the FY 2024-2025 Budget.

10.2 Each fiscal year, at June 30, the balance of each capital improvement projects must be zero or have a positive balance by fund. Projects that exceed in excess of the budget by $5,000 or less shall be corrected with other eligible project revenues that are within the Capital Improvement funds and are not restricted by law.

10.3 All capital improvement projects shall be approved by the City Council. The cancellation or modification in excess of the sum of $30,000 of a capital project must also be approved by the City Council.

10.4 Upon completion and closure of a capital project, the designated fund manager is authorized to transfer any remaining project balance to the fund balance contingency.

10.5 Capital appropriations shall be used solely for the originally approved project or projects except as provided in this section. Annually, completed or inactive projects will be closed except due to payment disputes. An inactive project is defined as one where

5.B.3
Attachment: FY 25 budget reso (Public Hearing: Adopt FY 2024-2025 Budget)

Reso Adopting the Operating and Capital Budgets for Fiscal Year 2024-2025 transaction activity is less than $1,000 over the prior two years. Closures are the responsibility of the designated project manager.

10.6 Unencumbered appropriations for all projects will expire on June 30th following third full year of the last appropriation to the project. Subject projects requiring continuing appropriations will require Council action through programming within the Capital Improvement Program or through amendment to the Program.

SECTION 11. OPERATING GRANTS

11.1 All operating grants shall be approved by the City Council.

11.2 Operating grant funds appropriated in the Approved or Amended Budget do not require additional City Council approval to be expended upon receipt of such grant or grants.

11.3 All multi-year operating grant budgets in existence on June 30, 2024, shall be continued in the 2024-2025 fiscal year.

SECTION 12. MISCELLANEOUS CONTROLS

12.1 No expenditures at the department level shall exceed the Approved or Amended Budget by fund.

12.2 Projected deficiencies in any department by fund must be corrected by:
(1) Reducing expenditures in said department (e.g. freezing vacant positions, restricting purchase orders, etc.) or
(2) An intra-fund transfer within that same department; or (3) An inter-departmental appropriation transfer.

12.3 The City Manager is hereby authorized to:
(1) adjust budgets in the Special Revenue funds for appropriations required based on the action/direction of the Council relative to capital projects, transfer requirements and the availability of funds;
(2) Adjust budgets in the Capital Project funds for the current year based on the previous action of Council for projects on a multi-year basis.
(3) Expend unbudgeted fund and reserves in response to public emergencies or disasters.

Such expenditures shall subsequently be ratified by the City Council.

SECTION 13. MID-YEAR FINANCIAL REPORT

13.1 City Council shall be provided a Midyear Financial Report including a re-estimate of the financial condition of all funds, including prior year actual fund balances, re-estimated revenues and expenditures, projected ending fund balances or deficits, and recommendations for eliminating any projected fund deficits.

13.2 The City Council shall act on any projected fund deficits prior to the close of the Fiscal Year.

5.B.3
Attachment: FY 25 budget reso (Public Hearing: Adopt FY 2024-2025 Budget)

Reso Adopting the Operating and Capital Budgets for Fiscal Year 2024-2025 SECTION 14. COST ALLOCATION PLANS
A Full Cost Allocation Plan and OMB Circular A-87 Cost Allocation Plan are prepared annually and presented for acceptance by the City Council. These plans provide a rational nexus for reimbursing the General Fund costs from other funds benefiting from such cost. All Transfers between Enterprise Funds and the General Fund are supported by the Cost Allocation Plans and are approved by the City Council through this action.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Arvin at a regular meeting thereof held on the 25th day of June 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST
CECILIA VELA, City Clerk

CITY OF ARVIN
By:

DANIEL BORRELI, Mayor
APPROVED AS TO FORM:

By:

NATHAN HODGES, City Attorney
Hodges Law Group
I, ______________________________, City Clerk of the City of Arvin, California, DO HEREBY CERTIFY that the foregoing is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of Arvin on the date and by the vote indicated herein.

5.B.3
Attachment: FY 25 budget reso (Public Hearing: Adopt FY 2024-2025 Budget) Proposed Annual Operating Budget
Fiscal Year 2020 - 2021
Proposed Annual Operating Budget
Fiscal Year 2024 - 2025

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget) SUMMARY OF FISCAL YEAR 2024-2025 BUDGET

ALL FUNDS, ALL SOURCES

FUND FUND NAME REVENUE EXPENSE NET
10 GENERAL FUND* $ 9,081,501 $ 9,240,602 $ (159,101)
20 CAPITAL PROJECTS $ 25,798,116 $ 25,798,116 $ -
30 SPECIAL REVENUE* $ 5,053,406 $ 5,096,294 $ (42,889)
40-S SANITATION* $ 4,390,263 $ 4,390,262 $ 0
40-T TRANSPORTATION $ 1,046,425 $ 1,046,425 $ -
50 SUCCESSOR AGENCY $ 633,497 $ 686,632 $ (53,135)
Total for All City Funds $46,003,207 $46,258,332 ($255,125) NET SURPLUS OR (DEFICIT)* ($255,125)
*Deficit will be funded by reserves
Unrestricted Reserve balance estimates as of June 30, 2024 General Fund = $1,800,000
Special Revenue fund = $100,000
Sanitation Fund = $2,500,000

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

SUMMARY GENERAL FUND
FUND - 10
2024-2025 Operating Budget
Audited Actual Budget Proposed
Budget
2021-2022 2022-2023 2023-2024 2024-2025
001-10 Administration $7,360,851 $7,651,729 $ 7,021,429 $ 7,951,601 003-14 Animal Control $3,618 $5,643 $ 3,000 $ 6,200
005-19 Buildings and Grounds (including Adobe) $43,574 $48,123 $ 42,000 $ 44,000 007-17 Community Development Department $745,172 $798,185 $ 930,500 $ 942,500 009-19 Community Center $597 $2,252 $ - $ 2,400
012-19 Parks $10,943 $14,294 $ 11,550 $ 12,600
014-14 Police $40,622 $71,144 $ 37,800 $ 122,200
Total General Fund Revenues $8,205,377 $8,591,370 $ 8,046,279 $ 9,081,501 011-11 Mayor and Council $34,489 $43,586 $ 36,579 $ 45,006 001-10 Administration $2,508,995 $2,955,729 $ 2,537,597 $ 2,644,421 003-14 Animal Control $205,568 $331,014 $ 285,639 $ 326,718 005-19 Buildings and Grounds (including Adobe) $110,938 $122,660 $ 227,012 $ 241,457 007-17 Community Development Department $797,181 $804,689 $ 640,819 $ 798,201 009-19 Community Center $29,724 $28,047 $ 48,454 $ 44,174 012-19 Parks $244,082 $330,547 $ 414,763 $ 434,374
014-14 Police $3,532,312 $3,624,598 $ 3,963,560 $ 4,509,715 019-19 Public Works $82,892 $105,277 $ 58,500 $ 196,536 000-88 SB1 - Gen Fund contrib $0 $0 $ - $ -
Total General Fund Expenses $7,546,181 $8,346,147 $ 8,212,923 $ 9,240,602 NET SURPLUS OR (DEFICIT) $659,196 $245,223 ($166,644) ($159,101) Description

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

MAYOR AND COUNCIL

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 011-11 Account 2021-2022 2022-2023 2023-2024 2024-2025 REVENUE $ -
Total Revenue $ - $ - $ -

EXPENDITURES
Salaries - Full-time 5001 $ 24,847 $ 25,039 $ 25,200 $ 25,200 Salaries - Part-time 5004 $ -
Payroll Taxes 5009 $ 1,911 $ 1,916 $ 1,928 $ 1,928
Workman Comp 5014 $ 1,867 $ 2,066 $ 2,016 $ 2,190
CalPERS 5011 $ 895 $ 812 $ 1,935 $ 1,935
Total Salary and Benefits $ 29,521 $ 29,832 $ 31,079 $ 31,253 Office Supplies 5016 $ 167 $ 769 $ 1,500 $ 769
Training 5021 $ 2,166 $ 9,133 $ 9,133
Community Contributions 5046 $ -
Council Costs - Interpreter 5051 $ 1,190
Medical Insurance 5015
Administrative Services 5032
Travel & Conference - City Council/Planning 5058 $ - $ 4,000 $ - Elections Expense 5068 $ 617
Dues & Subscriptions 5062
IT Support Systems 5100 $ 828 $ 3,852 $ 3,852
Unemployment Ins Costs 5113
Total Operating Expenses $ 4,968 $ 13,753 $ 5,500 $ 13,753 Total Expenditures $ 34,489 $ 43,586 $ 36,579 $ 45,006
Total Surplus or (Deficit) $ (34,489) $ (43,586) $ (36,579) $ (45,006)

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

ADMINISTRATION

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO. : 001-10 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Administrative Services 4001 371,992 493,756 403,727 489,305 Business License Fee/ $50 4013 24,268 37,289 30,450 34,000 Business License Prior Periods 4014 0 0 0 0
SB1186 City/ $0.70 4017 1,573 2,520 2,100 2,200
Peddler Licenses/ $10 per Day 4021 80 830 0 1,000
Business License Late Fee 4023 2,486 7,681 1,050 4,000
Electric Franchise Agreement 4030 128,031 142,573 144,900 142,000 Refuse Franchise-Mountainside 4038 292,039 277,411 238,500 290,000 Gas Franchise -Agreement 4039 33,468 38,769 30,450 48,000 Interest 4040 28,382 185,863 0 150,000
Subpoena Revenue 4041 565 0 0 0
Miscellaneous Grant Revenue 4049 2,337 22,676 0 0
Miscellaneous Revenue 4054 71,007 25,345 12,600 0
Motor Vehicle In-Lieu 4057 2,229,872 2,372,857 2,473,202 2,748,000 Property Tax - Secured 4064 292,938 356,372 273,000 303,000 Property Tax - Transfers 4068 22,231 24,906 42,000 30,000 Rent Income 4072 (597) 0 0 7,596
Lease Revenue 4074 7,273 7,273 12,600 11,000
Sales Tax 4078 1,273,071 1,145,975 1,102,500 1,160,000
Local 1% Sales Tax (dept 030 prior to FY 20) 4081 2,502,317 2,402,557 2,205,000 2,491,000 TV Cable Franchise Agreement 4098 48,730 49,105 49,350 38,000 Home OCC Fee 4101 960 680 0 1,000
Elections 4132 0 0 0 1,500
Bank Fees Paid from NSF 4149 0 25 0 0
Proceeds From Debt 4160 27,827 0 0 0
Commercial Cannabis-Delivery 4173 0 57,267 0 0
Total Revenue $ 7,360,851 $ 7,651,729 $ 7,021,429 $ 7,951,601

EXPENDITURES
Salary - Full-time 5001 592,295 800,515 701,239 744,380 Salary - Contract Labor 5002 0 0 0 0
Salary - Overtime 5003 6,581 5,917 0 0
Salary - Part-time 5004 9,540 25,507 0 0
Payroll Taxes 5009 44,001 60,654 53,645 56,945
CalPERS 5011 55,352 62,102 79,428 74,533
Workman Comp 5014 42,442 63,843 56,099 64,687
Medical Insurance 5015 89,209 99,357 76,791 79,780
Total Salary and Benefits $ 839,420 $ 1,117,895 $ 967,202 $ 1,020,325 Maintenance 5008 13,888 8,167 15,000 9,530
Risk Management 5013 24,520 132,235 31,945 56,275
Office Supplies 5016 12,378 17,568 9,000 7,613
Legal Services Standard 5018 93,744 109,546 160,000 91,625 Settlement Expense 5019 0 0 0 0
Conferences, Travel, and Training 5021 11,486 8,172 11,000 10,044 Licenses, Permits, & Fees 5022 0 0 3,500 0
Postage 5026 1,395 2,483 4,300 1,628
Kern County Fire 5027 694,340 694,350 694,350 694,350
Professional Services 5034 109,325 116,295 88,000 173,352 Outside Admin/Regulatory Fees 5035 0 0 1,000
Communications 5036 1,563 975 1,500 981
Community Expense 5046 10,591 18,817 4,000 44
Bank Service Charges 5050 14,143 14,611 10,000 10,000
Interpreter Service 5051 960 4,000 4,000 2,747

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

ADMINISTRATION

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO. : 001-10 Account 2021-2022 2022-2023 2023-2024 2024-2025 Capital Expense 5052 83,193 0 0 0
Contract Services 5054 5,088 0 10,000 0
Telephone 5056 5,594 6,224 7,500 7,293
Utilities 5060 19,948 24,088 31,000 23,750
Dues & Subscriptions 5062 26,925 29,477 30,000 30,000
Elections 5068 0 4,251 3,000 3,000
Equipment Lease 5072 (36,867) (28,828) 2,500 6,824
Outside Services 5077 28,522 40,468 2,000 1,506
Fuel Expense 5080 3,286 2,939 3,000 170
Printing and Publications 5082 12,217 9,587 12,000 12,000 Employee Costs 5091 0 161 0
Interest Expense 5092 2,238 1,611 1,000 0
Operating Transfers Out 5093 69,300 58,196 0 16,145
Shop Supplies 5094 22 0 0 0
IT Support 5100 140,823 155,166 148,000 180,394
Illegal Dumping 5106 0 40,800 0 0
Refuse Collection- 5107 18,772 23,577 20,000 28,671
Auto Allowance 5109 3,414 4,826 4,800 4,800
Principal 5116 39,768 34,013 0
PERS Catch up 5125 259,076 276,998 258,000 251,354
Miscellaneous Expense / TBD contingency 5198 (75) 27,000 0 Gain/Loss Sale 5199 63 0
Total Operating Expense $ 1,669,575 $ 1,837,834 $ 1,570,395 $ 1,624,096 Total Expenditures $ 2,508,995 $ 2,955,729 $ 2,537,597 $ 2,644,421 Total Surplus or (Deficits) 4,851,855 4,696,001 4,483,832 5,307,180

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

ANIMAL CONTROL
General Fund GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 003-14 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Animal Licenses 4003 $ 3,368 $ 4,463 $ 3,000 $ 3,200
Revenue - TDA 4052 $ - $ - $ - $ -
Citations - Animal Control 4092 $ - $ 550 $ - $ 1,500
Veterinarian Clinics 4103 $ - $ - $ - $ 1,500
Animal Impound Fees 4122 $ 250 $ 630 $ - $ -
Total Revenue $ 3,618 $ 5,643 $ 3,000 $ 6,200

EXPENDITURES
Salary - Full-time 5001 $ 58,955 $ 111,587 $ 117,430 $ 128,730 Salary - Overtime 5003 $ 2,370 $ 6,025 $ - $ -
Salary - Parttime 5004 $ 10,875 $ - $ - $ -
Payroll Tax 5009 $ 5,628 $ 9,319 $ 8,983 $ 9,848
Workman Comp 5014 $ 5,880 $ 9,676 $ 9,394 $ 11,187
Medical Insurance 5015 $ 3,928 $ 14,669 $ 13,570 $ 14,694 CalPERS 5011 $ 4,536 $ 8,625 $ 9,019 $ 9,886
Total Salary and Benefits $ 92,172 $ 159,900 $ 158,396 $ 174,345 Maintenance - Other 5008 $ - $ 329 $ -
Vehicle Maintenance 5012 $ 1,078 $ 1,377 $ - $ 1,732
Risk Management 5013 $ 2,752 $ - $ 7,379 $ 4,173
Office Supplies 5016 $ 1,045 $ 103 $ 200 $ 24
Training 5021 $ - $ -
Uniforms 5023 $ 504 $ 3,913 $ 1,600 $ 3,200
Administrative Services 5032 $ - $ -
Professional Services 5034 $ 725 $ 480 $ -
Safety Equipment 5040 $ - $ 2,776 $ -
Contract Services-KC 5054 $ 81,790 $ 133,000 $ 85,000 $ 100,000 Equipment - Lease Vehicle 5072 $ - $ -
Special Equipment 5076 $ 242 $ 828 $ 1,000 $ -
Fuel 5080 $ 81 $ 4,877 $ 2,000 $ 18,548
Advertising/ Publications/ Prints 5082 $ - $ -
Interest Expense : Animal Control 5092 $ - $ - $ -
Veterinarian Costs 5097 $ 3,115 $ 1,366 $ 8,000 $ 2,632 Principal 5116 $ 22,064 $ 22,064 $ 22,064 $ 22,064
Total Operating Expense $ 113,396 $ 171,114 $ 127,243 $ 152,373 Total Expenditures $ 205,568 $ 331,014 $ 285,639 $ 326,718 Total Surplus or (Deficits) $ (201,950) $ (325,371) $ (282,639) $ (320,518)

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

BUILDING AND GROUNDS
(Including Adobe)

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 005-19 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Miscellaneous Revenue 4054 $ - $ - $ - $ -
Rent 4072 43,574 $ 48,123 $ 42,000 $ 44,000
Total Revenue $ 43,574 $ 48,123 $ 42,000 $ 44,000

EXPENDITURES
Salaries 5001 $ 29,972 $ 47,756 $ 127,972 $ 130,598
Salaries - Overtime 5003 $ 342 $ 1,802 $ - $ -
Salaries - Partime 5004 $ 9,515 $ 450 $ - $ -
Payroll Taxes 5009 $ 3,145 $ 3,685 $ 10,981 $ 11,179
Workman Comp 5014 $ 2,270 $ 3,917 $ 10,238 $ 11,349
CalPERS 5011 $ 4,156 $ 4,774 $ 12,210 $ 11,956
Medical Insurance 5015 $ - $ 9,610 $ 23,963 $ 22,084
Total Salary and Benefits $ 49,399 $ 71,993 $ 185,364 $ 187,166 Maintenance Building 5005 0 $ - $ - $ 8
Maintenance 5008 $ 10,217 $ 12,622 $ 8,000 $ 17,777
Maintenance-Vehicle 5012 $ - $ - $ -
Risk Management 5013 $ 23,889 $ - $ 4,748 $ 11,000
Uniforms 5023 $ - $ - $ -
Administrative Services 5032 $ - $ - $ -
Capital Expense 5052 $ - $ - $ -
Telephone 5056 $ 914 $ 787 $ 900 $ 1,139
Utilities 5060 $ 16,542 $ 26,638 $ 19,000 $ 23,454
Dues & Subscriptions 5062 $ - $ 960 $ -
Outside Services 5077 $ 1,450 $ 660 $ - $ 913
Shop Supplies 5094 $ - $ - $ -
Flood Insurance 5112 $ 8,527 $ 9,001 $ 9,000
Total Operating Expenses $ 61,539 $ 50,667 $ 41,648 $ 54,291 Total Expenditures $ 110,938 $ 122,660 $ 227,012 $ 241,457 Total Surplus or (Deficits) $ (154,512) $ (74,537) $ (185,012) $ (197,457)

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

COMMUNITY DEVELOPMENT

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 007-17 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Building Permits 4011 $ 194,681 $ 265,459 $ 262,500 $ 270,000 Plan Check Fees 4022 $ 42,590 $ 68,942 $ 63,000 $ 75,000 Code Enforcement 4029 $ - $ 1,100 $ - $ 5,000
Engineering Fees 4031 $ 268 $ - $ - $ 1,000
Sewer Connection Inspection 4034 $ 70 $ 1,270 $ - $ 500 Planning Fees 4037 $ 54,601 $ 192,675 $ 73,500 $ 90,000 Permit Fees (Electrical, Mechanical, Plumbing) 4042 $ 8,610 $ 2,520 $ 5,250 $ 3,000 Permit Issuance Fees 4043 $ 16,207 $ 19,667 $ 15,750 $ 32,000 Grant Revenue 4046 $ - $ - $ -
Encroachment Permits 4047 $ - $ 5,815 $ 5,250 $ 5,000
Misc/New Addrs/Dept Consv 4054 $ 39,902 $ 2,645 $ - $ - Inspection Fees 4067 $ 345 $ 1,873 $ 2,100 $ 3,000
Reimbursement Account 4119 $ - $ - $ -
Development Agreement 4124 $ - $ 1,640 $ 3,150 $ 8,000
Commercial Cannabis - Manufacturing 4170 $ 29,987 $ - $ 50,000 $ 25,000 Commercial Cannabis - Cultivation 4171 $ 6,534 $ - $ 50,000 $ 150,000 Commercial Cannabis - Distribution 4172 $ 106,534 $ - $ 50,000 $ 25,000 Commercial Cannabis - Delivery 4173 $ 244,843 $ 234,580 $ 350,000 $ 250,000 Total Revenue $ 745,172 $ 798,185 $ 930,500 $ 942,500

EXPENDITURES
Salaries - Full-time 5001 $ 188,878 $ 286,528 $ 298,425 $ 333,287 Salaries - Part time 5002 $ - $ - $ - $ -
Salaries - Overtime 5003 $ 237 $ 134 $ - $ -
Educational Reimbursement 5007 $ - $ - $ 3,000 $ 3,000
Payroll Taxes 5009 $ 15,525 $ 21,821 $ 22,829 $ 25,496
Workman Comp 5014 $ 13,994 $ 24,248 $ 23,874 $ 28,963
Medical Insurance 5015 $ 19,222 $ 49,784 $ 36,104 $ 44,830 CalPERS 5011 $ 18,359 $ 24,853 $ 26,985 $ 30,213
Total Salary and Benefits $ 256,214 $ 407,368 $ 411,217 $ 465,789 Maintenance- Other 5008 $ 4,536 $ 11,516 $ 3,000 $ 2,973 Vehicle Maintenance 5012 $ 1,180 $ - $ 399
Risk Management 5013 $ 15,020 $ - $ 14,230 $ 34,297
Office Supplies 5016 $ 4,689 $ 7,213 $ 3,000 $ 1,916
Legal Services 5018 $ 66,242 $ 34,990 $ 20,000 $ 35,000 Training, Travel and Conferences 5021 $ - $ 9,461 $ 4,000 $ 863 Postage 5026 $ 3,491 $ 2,745 $ 2,000 $ 2,276
Professional Services 5034 $ 277,909 $ 153,510 $ 30,000 $ 100,000 Outside Admin/Regulatory Fees 5035 $ - $ - $ 1,000 $ 1,000 Communications 5036 $ 1,218 $ 656 $ 1,000 $ 660
Community Expense 5046 $ 420 $ - $ 2,500 $ 2,500
Interpreter Services 5051 $ - $ 160 $ - $ -
Capital Expense 5052 $ 62,908 $ - $ - $ -
Contract Services 5054 $ (1,336) $ 378 $ 10,000 $ 1,644

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

COMMUNITY DEVELOPMENT

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 007-17 Account 2021-2022 2022-2023 2023-2024 2024-2025 Telephone 5056 $ 4,451 $ 5,206 $ 5,000 $ 6,147
Utilities 5060 $ 3,260 $ 3,201 $ 3,000 $ 2,615
Dues & Subscriptions 5062 $ 1,666 $ 5,074 $ 3,000 $ 933 Engineering Services 5070 $ 22,764 $ 9,655 $ 10,000 $ 10,000 Equipment Lease 5072 $ 5,545 $ 9,435 $ 3,000 $ 7,084
Outside Services 5077 $ 16,641 $ 2,455 $ 2,000 $ 1,088
Fuel Expense 5080 $ - $ 1,086 $ - $ 1,982
Advertising-Printing-Publications 5082 $ 11,187 $ 14,119 $ 5,000 $ 10,926 Employee Costs 5091 $ 2,000 $ - $ - $ 2,000
Operating Transfers Out 5093 $ - $ - $ - $ -
Plan Checks 5095 $ 26,262 $ 23,231 $ 5,000 $ 39,474
IT Systems Support 5100 $ 12,098 $ 27,187 $ 78,000 $ 33,473 Principle 5112 $ - $ 24,872 $ 24,872 $ 33,162
Economic Assistance to Business/Citizens 5176 $ 49,992 $ - $ - Gain/Loss Sale 5199 $ - $ 0 $ - $ -
Total Operating Expense $ 540,967 $ 397,321 $ 229,602 $ 332,412 Total Expenditures $ 797,181 $ 804,689 $ 640,819 $ 798,201 Total Surplus or (Deficits) $ (52,009) $ (6,503) $ 289,681 $ 144,299

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

COMMUNITY CENTER

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 009-19 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Cooling Center Reimbursements 4026 $ - $ 2,252 $ - $ 2,400 KCEOC 4059 $ 597 $ - $ - $ -
Grant Income 4087 $ - $ - $ - $ -
Total Revenue $ 597 $ 2,252 $ - $ 2,400

EXPENDITURES
Salaries 5001 $ 5,247 $ 6,781 $ - $ 6,781
Salaries - Overtime 5003 $ - $ - $ - $ -
Salaries - Part Time 5004 $ - $ - $ - $ -
Payroll Taxes 5009 $ 425 $ 511 $ - $ 511
Workman Comp 5014 $ 394 $ 558 $ - $ 558
Medical Insurance 5015 $ - $ 1,315 $ - $ 1,315
CalPERS 5011 $ 671 $ 688 $ - $ 688
Total Salary and Benefits $ 6,737 $ 9,853 $ - $ 9,853
Maintenance - Building 5005 $ - $ 6,853 $ 3,000
Maintenance - Other 5008 $ 2,466 $ 3,000 $ 5,849
Maintenance - Vehicle 5012 $ 1,228 $ - $ - $ -
Risk Management 5013 $ 4,679 $ - $ 28,454 $ 13,533
Maintenance - Graffiti Removal 5020 $ - $ -
Kern Cty. Fire Services 5027 $ - $ -
Administrative Services 5032 $ - $ -
Professional Services 5034 $ - $ -
Community Expense 5046 $ - $ -
Capital Expense 5052 $ - $ -
Contract Services 5054 $ - $ -
Telephone 5056 $ 915 $ 787 $ 1,000 $ 1,139
Utilities 5060 $ 9,790 $ 10,409 $ 13,000 $ 13,800
Dues and Subscriptions 5062 $ - $ 145 $ -
Outside Services 5077 $ 3,909 $ - $ -
Shop Supplies 5094 $ - $ -
Operating Expense $ 22,987 $ 18,194 $ 48,454 $ 34,321
Total Expenditures $ 29,724 $ 28,047 $ 48,454 $ 44,174
Total Surplus or (Deficits) $ (29,127) $ (25,795) $ (48,454) $ (41,774)

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget
PARKS

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 012-19 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Misc Grant Revenue 4049 0 $ - $ - $ -
Rent Income 4072 0 $ 2,415 $ - $ -
Lease Revenue 4074 11,891 $ 11,891 $ 11,550 $ 12,600
Cell Tower Lease/Metro PCS 4131 (948) $ (13) $ - $ -
Total Revenue $ 10,943 $ 14,294 $ 11,550 $ 12,600

EXPENDITURES
Salaries - Full Time 5001 $ 89,416 $ 130,263 $ 181,294 $ 185,014 Salaries - Overtime 5003 $ 617 $ 1,711 $ - $ -
Payroll Taxes 5009 $ 7,124 $ 9,903 $ 15,430 $ 15,836
Workman Comp 5014 $ 6,720 $ 10,731 $ 14,504 $ 16,078
Medical Insurance 5015 $ - $ 25,575 $ 33,948 $ 31,285
CalPERS 5011 $ 9,826 $ 12,361 $ 17,298 $ 16,937
Total Salary and Benefits $ 113,703 $ 190,544 $ 262,474 $ 265,150 Maintenance 5008 $ - $ - $ 10,000 $ 33,281
Maintenance - Vehicle 5012 $ - $ - $ -
Risk Management 5013 $ 6,204 $ - $ 33,729 $ 12,518
Maintenance - Graffiti Removal 5020 $ - $ -
Licenses, Permits, & Fees 5022 $ 425 $ - $ 1,000
Uniforms 5023 $ - $ -
Professional Services 5034 $ - $ -
Miscellaneous 5046 $ - $ -
Capital Expense 5052 $ 12,883 $ - $ -
Telephone 5056 $ - $ -
Utilities 5060 $ 110,867 $ 140,002 $ 107,560 $ 123,425
Engineering Services 5070 $ - $ -
Outside Services 5077 $ - $ - $ -
Advertising-Publications-Print 5080 $ - $ -
Shop Supplies 5094 $ - $ -
Total Operating Expense $ 130,379 $ 140,002 $ 152,289 $ 169,224 Total Expenditures $ 244,082 $ 330,547 $ 414,763 $ 434,374 Total Surplus or (Deficits) $ (233,139) $ (316,253) $ (403,213) $ (421,774)

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget
POLICE

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 014-14 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Alarm Permit Fees 4036 $ - $ - $ - $ 1,000
Miscellaneous Grant Revenue 4049 $ - $ - $ - $ -
Miscellaneous 4054 $ 1,131 $ 115 $ 2,100 $ 1,200
General Police Services 4062 $ 10,418 $ 26,122 $ 10,500 $ 13,000 Public Safety Impact Fee/ 4063 $ 371 $ 11,173 $ - $ 1,200 Live Scan Fees 4073 $ 6,832 $ 8,500 $ 5,250 $ 8,800
Restitution Payments 4084 $ 650 $ 700 $ 1,050 $ 1,000
Revenue- Traffic Court/ From the County 4094 $ 14,623 $ 16,922 $ 18,900 $ 88,000 Traffic Impact 4096 $ - $ - $ 3,000
Citations - Ordinance 4104 $ 6,597 $ 7,613 $ - $ 5,000
Total Revenue $ 40,622 $ 71,144 $ 37,800 $ 122,200

EXPENDITURES
Salaries - Full-time Sworn 5001 $ 1,287,976 $ 1,200,061 $ 1,600,899 $ 1,818,128 In-Lieu Leave Payments 5001 $ - $ 80,000 $ 40,000
Salaries - Over-time Sworn 5003 $ 389,401 $ 416,135 $ 260,000 $ 260,000 Salary - Part Time 5004 $ 44,787 $ - $ -
Payroll Taxes 5009 $ 153,339 $ 137,673 $ 129,771 $ 147,471 CalPERS 5011 $ 166,985 $ 141,184 $ 219,420 $ 251,064
Workman Comp 5014 $ 119,371 $ 109,150 $ 128,072 $ 157,995 Medical Insurance 5015 $ 117,627 $ 135,015 $ 194,288 $ 200,345 Non-sworn (SEIU) Dept 13 5001 $ 340,731 $ 370,813 $ 484,856 $ 516,044 Overtime Dept 13 5003 $ 72,798 $ 51,359 $ 40,000 $ 40,000 Payroll Taxes Dept 13 5009 $ 30,987 $ 32,575 $ 37,091 $ 39,477 CalPERS (SEIU) dept 13 5011 $ 29,986 $ 29,731 $ 45,683 $ 48,594 Workman Comp Dept 13 5014 $ 27,995 $ 33,421 $ 38,788 $ 44,844 Medical Insurance Dept 13 5015 $ 44,252 $ 64,961 $ 70,095 $ 76,830 Uniforms Dept 13 5023 $ 1,020 $ 6,600 $ - $ 6,000
Workman Comp: Police Non-Sworn Dept 13 5090 $ (12) $ -
Total Salary and Benefits $ 2,782,455 $ 2,773,464 $ 3,328,963 $ 3,646,792 Maintenance - Jail 5006 $ - $ - $ 1,500 $ -
Educational Reimbursement 5007 $ 12,751 $ - $ 7,000 $ 7,000 Maintenance 5008 $ 27,348 $ 17,845 $ 10,000 $ 26,426
Vehicle Maintenance 5012 $ 81,451 $ 93,001 $ 11,000 $ 35,000 Risk Management 5013 $ 65,929 $ - $ 111,493 $ 138,692
Office Supplies 5016 $ 19,758 $ 23,529 $ 9,000 $ 17,637 Legal Services 5018 $ 20,473 $ 39,156 $ 24,000 $ 55,936 Settlement Expense 5019 $ - $ 31,500 $ - $ -
Training, Conferences, Travel 5021 $ 39,487 $ 30,547 $ 20,000 $ 20,594 Licenses, Permits and Fees 5022 $ 548 $ 1,095 $ 1,000 $ - Uniforms 5023 $ 31,503 $ 23,977 $ 26,000 $ 26,000
Postage 5026 $ 2,000 $ 1,875 $ 2,000 $ 2,152
Prisoner Meals 5030 $ - $ 12 $ 500 $ 21

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget
POLICE

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 014-14 Account 2021-2022 2022-2023 2023-2024 2024-2025 Professional. Services 5034 $ 81,747 $ 114,568 $ 30,000 $ 60,000 Communications 5036 $ 11,971 $ 24,430 $ 2,000 $ 27,887
Safety Equipment 5040 $ 42,899 $ 35,507 $ 10,000 $ 40,162 Community Expense 5046 $ 1,597 $ 7,666 $ 2,000 $ 6,596
Capital Expense 5052 $ 15,193 $ - $ - $ -
CJIS - CLETS 5053 $ 840 $ 840 $ 1,000 $ 1,000
Contract Services 5054 $ 26,957 $ 2,593 $ 30,000 $ 27,862 Telephone 5056 $ 17,506 $ 7,896 $ 10,100 $ 10,255
Utilities Expense 5060 $ 35,180 $ 41,281 $ 40,000 $ 42,848 Dues & Subscriptions 5062 $ 1,087 $ 2,848 $ 2,000 $ 7,843 Equipment Lease 5072 $ 9,687 $ 4,850 $ 11,000 $ 3,052
Special Equipment 5076 $ 6,408 $ 13,224 $ 3,000 $ 16,197 Fuel 5080 $ 53,914 $ 72,553 $ 53,000 $ 94,905
Printing and Publications 5082 $ 4,829 $ - $ 2,000 $ 2,000 Grant Expenditures 5083 $ - $ -
Employee Costs 5091 $ 3,671 $ 79 $ 5,000 $ 3,000
Interest 5092 $ - $ 2,540
Lab Supplies 5096 $ 3,218 $ 1,696 $ 1,000 $ 1,000
IT Support 5100 $ 131,776 $ 202,819 $ 153,000 $ 135,394 Capital Expense 5101 $ - $ -
Principal (new car lease) 5116 $ - $ 56,004 $ 53,464 $ 53,464 Misc Expense 5198 $ (230) $ -
Gain/Loss Sale 5199 $ 128 $ (27) $ -
Total Operating Expenses $ 749,857 $ 851,134 $ 634,597 $ 862,923 Total Expenditures $ 3,532,312 $ 3,624,598 $ 3,963,560 $ 4,509,715 Total Surplus or (Deficits) $ (3,491,690) $ (3,553,453) $ (3,925,760) $ (4,387,515)

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

PUBLIC WORKS

GENERAL FUND
FUND NO. : 10 Audited Actual Budget
Proposed
Budget
DEPT NO.: 019-19 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Grant Revenue 4049 $ - $ - $ - $ -
Encroachment Permits 4029 $ - $ - $ - $ -
Miscellaneous Revenue 4054 $ - $ - $ - $ -
Rebates 4070 $ - $ - $ - $ -
Reimbursement Acct. 4119 $ - $ - $ - $ -
Total Revenue $ - $ - $ - $ -

EXPENDITURES
Salaries - Full-time 5001 $ 532 $ - $ - $ -
Salaries - Overtime 5003 $ - $ - $ - $ -
Payroll Taxes 5009 $ 37 $ - $ - $ -
Medical Insurance 5015 $ - $ - $ - $ -
CalPERS 5011 $ 55 $ - $ - $ -
Total Salary and Benefits $ 624 $ - $ - $ -
Maintenance Other 5008 $ 23,223 $ 21,646 $ 20,000 $ 50,037 Maintenance-Signal Light 5010 $ - $ -
Vehicle Maintenance 5012 $ 3,747 $ 22,351 $ 16,000 $ -
Risk Management 5013 $ 6,732 $ - $ - $ 19,019
Workman Comp 5014 $ - $ -
Office Supplies 5016 $ 602 $ 276 $ 1,000 $ 336
Legal Expense 5018 $ 1,768 $ 165 $ -
Maintenance - Graffiti Removal 5020 $ - $ -
Training, Travel and Conference 5021 $ - $ 4,250 $ 2,000 $ 8,196 Licenses, Permits, Fees 5022 $ 932 $ 1,829 $ - $ 271
Uniforms 5023 $ - $ - $ 36
Stripping/Paving 5031 $ - $ -
Professional Services / Temp Help 5034 $ 1,075 $ 1,519 $ - $ 97,510 Communications 5036 $ 2,575 $ 1,913 $ 2,000 $ 4,983
Safety Equipment 5040 $ 3,339 $ 2,732 $ 1,000 $ 433
Streets-Signs & Barriers 5043 $ - $ -
Community Expense 5046 $ - $ -
Utilities - Electricity 5048 $ - $ - $ -
Capital Expense 5052 $ - $ 7,087 $ -
Telephone 5056 $ 3,685 $ 3,011 $ 3,500 $ 3,052
Utilities 5060 $ 5,021 $ 6,103 $ 5,000 $ 5,987
Engineering Svc 5070 $ - $ -
Outside Services 5077 $ 11,754 $ 26,005 $ 3,000 $ 2,050 Advertising Publications 5082 $ 498 $ - $ - $ 571
Operating Transfer out 5093 $ - $ -
Shop Supplies 5094 $ 16,131 $ 6,392 $ 5,000 $ 3,367
IT Systems Support 5100 $ 1,186 $ - $ - $ 688
Total Operating Expenses $ 82,267 $ 105,277 $ 58,500 $ 196,536 Total Expenditures $ 82,892 $ 105,277 $ 58,500 $ 196,536 Total Surplus or (Deficits) $ (82,892) $ (105,277) $ (58,500) $ (196,536)

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget
FUND - 20

CAPITAL PROJECTS
FUND NO.: 20 - CAPITAL PROJECTS Budget Revenue Budget Expense DEPT NO.: Various 2024-2025 2024-2025
Grants constructed over multiple years - budget is entire project REVENUE EXPENSE

PROJECT NAME
*Urban Greening - Pocket Park and Greenway $ 809,546 $ 809,546 *Wastewater Pond #3 Repair and Reline $ 5,000,000 $ 5,000,000 SB-1 Street Repair and Slurry Overlays $ 1,150,000 $ 1,150,000 SB-1 4th Street Construction Buildout $ 1,250,000 $ 1,250,000 Congressional Allocation-4th Street Buildout $ 1,250,000 $ 1,250,000 **Mutli-2 Electric Bus and Solar Microgrid $ 3,653,187 $ 3,653,187 *Prop 68 Kovacevich Park Upgrades $ 1,970,000 $ 1,970,000 *Prop 68 Per Capita - Di Giorgio Park Refresh $ 190,383 $ 190,383 AB 617 - Streets and Sidewalks $ 2,000,000 $ 2,000,000
CDGB - Haven Drive Street Repairs $ 1,525,000 $ 1,525,000 CDBG - Haven Storm Drain Replace $ 1,400,000 $ 1,400,000 REAP 2.0 (HCD) - Affordable Housing Project $ 5,600,000 $ 5,600,000 Totals $ 25,798,116 $ 25,798,116
* - Project started construction during FY 24
**Multiple grants fund this project: LCTOP '21 $22,775 LCTOP '22 $85,596 SB1 State of Good Repair'21 $32,689SB1 State of Good Repair '22 $157,711 FTA 5339 - $2,922,550, LCFC + others - $431,866

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget
FUND - 30

SPECIAL REVENUE FUNDS
FUND NO. : 30 Audited Actual Budget
Proposed
Budget
DEPT NO.: Various Project 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
L.L.M.D. #1 (Kern County Fund - 20004) Revenue 240-19 $ 106,036 $ 111,511 $ 117,162 $ 123,020 L.L.M.D. #2 (Kern County Fund 20008) Revenue 242-19 $ 31,253 $ 44,441 $ 27,316 $ 28,682 GAS TAX - STREETS - HIGHWAY USER TAX 200-19 $ 542,912 $ 526,374 $ 534,389 $ 551,970 TRAFFIC OFFENDER - Special Revenue 236-14 $ 22,650 $ 24,600 $ 25,000 $ - AB 109 Grant Revenue : Arvin PD 234-14 $ - $ - $ 25,000 $ 33,000 STATE C.O.P.S GRANT-AB 3229 230-14 $ 161,285 $ 223,468 $ 180,000 $ 229,205 ASSET FORFEITURE 231-14 $ - $ - $ 10,000 $ 10,000
TRAFFIC IMPACT FEES - Spec Revenue 291-14 $ 89,563 $ 156,360 $ 100,000 $ - VEHICLE AUTO THEFT: Arvin PD 249-14 $ - $ 50,000 $ 25,000 $ 25,000 CDBG - Economic Development - Revenue 254-00 $ - $ - $ 89,000 $ - PARK IMPACT FEES PROP 1B- Spec Revenue 293-19 $ 3,565 $ 16,137 $ 15,000 $ 15,000 Cal Fire Urban Forestry 303-19 $ 3,657 $ - $ - $ -
HCD Grant LEAP-15243 - Revenue 307-00 $ - $ 23,636 $ 25,000 $ - STATE OF GOOD REPAIR 311-00 $ - $ - $ 28,500 $ 29,300
AMERICA RESCUE PLAN ACT - Revenue 321-10 $ 488,293 $ 591,811 $ 2,550,000 $ 3,106,229 CV-1 SUPPORT (CDBG) 322-00 $ 44,985 $ 11,855 $ - $ -
CDBG-CV3 -Navigation Center Support 320-00 $ 32,519 $ 87,573 $ - $ - CDBG - Year 2022-24 Navigation Center Support 320-00 $ - $ - $ 500,000 $ 400,000 SB-2 Planning Grant Technical Support 314-17 $ - $ - $ - $ - NATIONAL OPIOID SETTLEMENT 327-00 $ - $ 10,555 $ 8,000 $ 8,000 AB-178 OFFICER WELLNESS & MENTAL HEALTH 328-14 $ - $ 15,000 $ 15,000 $ - PHLA/ADU creation 334-17 $ - $ - $ 138,593 $ -
Enterprise Vehicles Arvin PD 330-14 $ - $ - $ - $ 144,000 SJVACPD - Vehicle Charge Up 335-00 $ - $ - $ 140,000 $ 140,000 SJVACPD - Park and Ride Charging Stations 331-00 $ - $ - $ 210,000 $ 210,000 LEAP - Planning Support 332-07 $ - $ - $ 150,000 $ -
Total Revenue $ 1,526,717 $ 1,893,321 $ 4,912,960 $ 5,053,406

EXPENDITURES
L.L.M.D. #1 (Kern County Fund - 20004) Expenses 240-19 $ 121,010 $ 124,441 $ 117,162 $ 123,020 L.L.M.D. #2 (Kern County Fund 20008) Expenses 242-19 $ 20,594 $ 25,340 $ 27,316 $ 28,682 GAS TAX - STREETS - Expense 200-19 $ 589,551 $ 526,374 $ 534,389 $ 535,825 TRAFFIC OFFENDER - Expenses 236-14 $ - $ 27,917 $ 25,000 $ - AB 109 Grant Revenue : Arvin PD Expense 234-14 $ - $ 57,052 $ 25,000 $ 33,000 STATE C.O.P.S GRANT-AB 3229 - Expense 230-14 $ 162,809 $ 223,468 $ 215,174 $ 250,737 ASSET FORFEITURE 231-14 $ - $ - $ 10,000 $ 10,000
TRAFFIC IMPACT FEES - Expenses 291-14 $ 310,220 $ 311,333 $ 100,000 $ - VEHICLE AUTO THEFT: Arvin PD - Expenses 249-14 $ - $ - $ 25,000 $ 25,000 CDBG - Economic Development - Expenses 254-00 $ - $ - $ 89,000 $ - PARK IMPACT FEES PROP 1B - Expenses 293-19 $ 52,314 $ 52,501 $ 15,000 $ 52,501 Cal Fire Urban Forestry 303-19 $ 3,657 $ - $ - $ -
HCD Grant LEAP-15243 - Revenue 307-00 $ 3,000 $ 60,852 $ 25,000 $ - STATE OF GOOD REPAIR 311-00 $ - $ - $ 28,500 $ 29,300
AMERICA RESCUE PLAN ACT - Expense 321-10 $ 488,293 $ 88,053 $ 2,550,000 $ 3,106,229 CDBG - CV3 - Navigation Center Support 320-00 $ 75,310 $ 313,268 $ - $ - CDBG - Year 2022 Navigation Center Support 320-00 $ - $ 500,000 $ 400,000 CV-1 SUPPORT (CDBG) 322-00 $ 55,085 $ 22,966 $ - $ -
SB-2 Planning Technical Support 314-17 $ - $ 120,116 $ - $ - NATIONAL OPIOID SETTLEMENT 327-00 $ - $ - $ 8,000 $ 8,000 AB-178 OFFICER WELLNESS & MENTAL HEALTH 328-14 $ - $ - $ 15,000 $ - PHLA/ADU creation 334-17 $ - $ - $ 138,593 $ -
Enterprise Vehicles Arvin PD 330-14 $ - $ 50,328 $ - $ 144,000 SJVACPD - Vehicle Charge Up 335-00 $ - $ - $ 140,000 $ 140,000 SJVACPD - Park and Ride Charging Stations 331-00 $ - $ - $ 210,000 $ 210,000 LEAP - Planning Support 332-07 $ - $ - $ 150,000 $ -
Total Expenditures $ 1,881,843 $ 2,004,010 $ 4,948,134 $ 5,096,294 Total Surplus or (Deficits) $ (355,126) $ (110,689) $ (35,174) $ (42,889)

5.B.4
Attachment: 06.17.24 Prelim Budget Book 2024-2025 (Public Hearing: Adopt FY 2024-2025 Budget)

CITY OF ARVIN
2024-2025 Operating Budget

GAS TAX - STREETS

SPECIAL REVENUE FUND
FUND NO.: 30 Audited Actual Budget
Proposed
Budget
DEPT NO.: 200-19 Account 2021-2022 2022-2023 2023-2024 2024-2025

REVENUE
Highway Users Tax 2105 4006 $ 111,937 $ 121,529 $ 123,900 $ 122,600 Highway Users Tax 2106 4008 $ 56,172 $ 55,865 $ 58,921 $ 58,500 Highway Users Tax 2103 4009 $ 158,932 $ 170,821 $ 182,956 $ 171,821 Highway Users Tax 2107 4010 $ 131,194 $ 165,739 $ 148,612 $ 164,904 Highway Users Tax 2107.5 4012 $ 5,000 $ 4,000 $ 5,000 $ 5,000 Cal-Trans Maintenance 4015 $ 14,035 $ 8,421 $ 15,000 $ 13,000 Operating Tranfer In 4099 $ 65,643 $ - $ - $ -
Transfer In - General Fund 4119 $ - $ - $ - $ 16,145
Total Revenue $ 542,912 $ 526,374 $ 534,389 $ 551,970

EXPENDITURES
Salaries - Full-time 5001 $ 242,876 $ 222,877 $ 202,622 $ 206,780 Salaries - Overtime 5003 $ 2,855 $ 8,765 $ - $ -
Payroll Taxes 5009 $ 20,641 $ 19,624 $ 17,245 $ 17,699
CalPERS 5011 $ 22,358 $ 19,463 $ 19,333 $ 18,930
Workman Comp 5014 $ 16,888 $ 17,497 $ 16,210 $ 17,969
Medical Insurance 5015 $ 76,276 $ 44,918 $ 37,941 $ 34,966 Total Salary and Benefits $ 381,893 $ 333,144 $ 293,351 $ 296,344 Maintenance 5008 $ 4,769 $ 9,330 $ 8,000 $ 9,500
Signal Maintenance 5010 $ 5,240 $ 12,260 $ 5,500 $ 11,500 Vehicle Maintenance. 5012 $ 25,797 $ 11,730 $ 23,264 $ 29,000 Risk Management 5013 $ 6,188 $ 3,671 $ 19,489 $ 4,000
Office Supplies 5016 $ - $ - $ - $ -
Legal Expense - General 5018 $ - $ - $ -
Maintenance - Graffiti 5020 $ - $ - $ -
Training 5021 $ - - $ -
Uniforms 5023 $ 11,090 $ 6,753 $ 12,000 $ 11,000
Street Striping 5031 $ 11,756 $ 16,516 $ 11,000 $ 13,000 Administrative Services 5032 $ 37,985 $ 35,296 $ 46,285 $ 56,096 Professional Services 5034 $ - $ - $ -
Communications 5036 $ 2,728 $ 5,598 $ 3,500 $ 7,000
Street Sweeper (see also vehicle maint 5012) 5039 $ 4,569 $ 701 $ 8,000 $ 5,000 Street Signs 5043 $ 974 $ 12,865 $ 1,000 $ 4,000
Utilities 5060 $ 60,781 $ 61,662 $ 64,000 $ 66,000
Dues and Subscriptions 5062 $ 150 $ - $ 1,000 $ 500
Outside Services 5077 $ 566 $ 418 $ - $ 500