Agenda packet — Atherton City Council, April 19, 2023 (part 2 of 2)

43 Santiago Avenue
718 OAK GROVE AVENUE MENLO PA RK CALIFORNIA 94025
T 650.323.7900 www.pacificpeninsula.com F 650.323.0625
STANDARD SUBDIVISION FINDINGS CONTINUED:

5. Whether the site is physically suitable for the type of development;  The site is currently developed with a single-family residence and detached garage. If approved, the subdivision would allow two residences to be built (one on each parcel.) The site is located within the single family residential zoning district. The site is suitable for development of two new single-family residences with additional accessory dwelling units.

6. Whether the site is physically suitable for the proposed density of development;  Each parcel would be permitted to construct one single family dwelling. The size and shape of the proposed lots would be suitable for one single family dwelling each with additional accessory dwelling units.

7. Whether the design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat;  The site is currently improved with buildings and structures. The subdivision is consistent with the historical use of the property and any future improvements are not likely to cause substantial environmental damage or substantially injure fish or wildlife or their habitat. The conceptual location for future buildings and are found to meet the required standards of the Town’s adopted “Tree Preservation Guidelines Standards and Specifications.” Approval of the subdivision map does not constitute approval of the removal of any Heritage Trees, nor development improvements of any kind.

8. Whether the design of the subdivision or the type of improvements is not likely to cause serious public health problems;
 The proposed subdivision is consistent with the neighborhood development pattern and the historical use of the property. The subdivision will not cause serious public health problems because the action is limited to the subdividing of the property to create two single family lots. The single-family residential use will continue on the properties which will not cause any public health problems.

9. Whether the design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision, or that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to those previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction;
 No easements existing on the existing parcel

10. Whether discharge of waste from the proposed subdivision will not result in violation of existing water quality requirements prescribed by the regional water quality control board.  The existing sewer service will remain for each parcel to adequately discharge of waste. Solid waste is collected weekly by Recology. Any future improvements to the site will be required to comply with regional water quality control board regulations.

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43 Santiago Avenue
718 OAK GROVE AVENUE MENLO PA RK CALIFORNIA 94025
T 650.323.7900 www.pacificpeninsula.com F 650.323.0625
CONDITIONAL EXCEPTION FINDINGS:

1. There are special circumstances or conditions affecting the property;  The parcel has been identified in the proposed Town of Atherton 2023 – 2031 Housing Element Update as an “underutilized parcel” suitable for residential development in regards to “further subdivision” (Housing Element Section 3.410). Per the Subdivision Map Act, “Consideration of effect upon housing needs of the region and balancing of those needs against public service needs and balancing of those needs against public service needs of residents and available fiscal and environmental of residents and available fiscal and environmental resources. (Govt. Code §§ 66412.366412.3) Due to the depth and width of the existing oversized parcel, it is not possible to subdivide the property into two fully conforming parcels without an exception for either width or depth. Granting an exception for substandard lot width is consistent with prior subdivisions West of El Camino and in the immediate vicinity of the property.

2. The exception is necessary for the preservation and enjoyment of a substantial property right of the applicant;  Per the Town of Atherton Housing Element Update, a goal is to “facilitate the private development of housing to meet the above moderate income housing need in Atherton”. (3.710 Goal) The exception is necessary to preserve the property rights of the applicant to work with the Town to address Housing Element Objectives for new housing units “to encourage new housing development” “within the limitations of the private housing market” and to avail itself of rights and privileges enjoyed by other similarly sized parcels West of El Camino and in the immediate vicinity of the property. (Section 3.711 Objectives and Section 3.712 Policies)

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located;
 The proposed subdivision is consistent with the neighborhood development pattern and the historical use of the property and other properties in the Town. The subdivision will not cause any public health or safety problems because the action is limited to the subdividing of the property to create two single family lots. The single-family residential use will continue on the properties which will not cause any public health or safety problems.

4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law.  The General Plan designates the site as Low-Density Single Family Residential. The subdivision creates two parcels, approximately 1.3 and 1.2 acres respectively, that meet the Town’s “low density single family residential” designation and characteristics for large estate properties. The proposed subdivision is compatible with the design criteria listed in General Plan Policy LU-1.5, which includes maintenance of existing neighborhood environments, provision of privacy. The proposed subdivision maximizes “preservation of heritage trees and existing trees within a development site to the greatest degree feasible, consistent with the Heritage Tree Ordinance and Tree Preservation Standards and Specifications per General Plan Policy LU1.8.The conditional exception will also provide for objectives and goals set forth in the Town of Atherton Housing Element Update.

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PROPOS ED LOT 2 ARE A
52,540 S.F. ± 1.2 ACRES ±
PROPOS ED LOT 1 ARE A
56,451 S.F. ± 1.3 ACRES ±

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______ NUMBER STREET LOT WIDTH
1 15 ADAM WAY 160.00
2 19 ADAM WAY 160.00
3 27 ADAM WAY 165.00
4 38 ADAM WAY 167.00
5 44 ADAM WAY 167.00
6 186 ALAMEDA DE PULGAS 168.50
7 225 ALAMEDA DE PULGAS 141.48
8 233 ALAMEDA DE PULGAS 139.45
9 241 ALAMEDA DE PULGAS 147.82
10 290 ALAMEDA DE PULGAS 59.15
11 69 ALEJANDRA AVENUE 150.00
12 75 ALEJANDRA AVENUE 150.00
13 83 ALEJANDRA AVENUE 150.00
14 89 ALEJANDRA AVENUE 150.00
15 14 ALMENDRAL AVENUE 144.00
16 24 ALMENDRAL AVENUE 162.07
17 28 ALMENDRAL AVENUE 157.50
18 45 ALMENDRAL AVENUE 117.00
19 75 ALMENDRAL AVENUE 173.70
20 81 ALMENDRAL AVENUE 173.70
21 111 ALMENDRAL AVENUE 144.30
22 117 ALMENDRAL AVENUE 137.50
23 118 ALMENDRAL AVENUE 160.00
24 123 ALMENDRAL AVENUE 162.50
25 127 ALMENDRAL AVENUE 129.00
26 138 ALMENDRAL AVENUE 160.00
27 142 ALMENDRAL AVENUE 131.00
28 143 ALMENDRAL AVENUE 132.00
29 147 ALMENDRAL AVENUE 110.00
30 151 ALMENDRAL AVENUE 114.50
31 162 ALMENDRAL AVENUE 112.50
32 166 ALMENDRAL AVENUE 112.50
33 167 ALMENDRAL AVENUE 107.50
34 171 ALMENDRAL AVENUE 107.50
35 175 ALMENDRAL AVENUE 107.50
36 178 ALMENDRAL AVENUE 117.00
37 179 ALMENDRAL AVENUE 107.50
38 183 ALMENDRAL AVENUE 107.50
39 184 ALMENDRAL AVENUE 160.00
40 189 ALMENDRAL AVENUE 171.94
41 22 AMADOR AVENUE 75.00
42 29 AMADOR AVENUE 150.00
43 30 AMADOR AVENUE 75.00
44 36 AMADOR AVENUE 75.00
45 43 AMADOR AVENUE 150.00
46 50 AMADOR AVENUE 150.00
47 57 AMADOR AVENUE 150.00
48 58 AMADOR AVENUE 75.00
49 70 AMADOR AVENUE 150.00
50 73 AMADOR AVENUE 150.00
51 79 AMADOR AVENUE 75.00
52 80 AMADOR AVENUE 75.00
53 96 AMADOR AVENUE 117.00
54 53 ATHERTON AVENUE 144.54

TOWN OF ATHERTON

SUBSTANDARD LOT WIDTH ADDRESS LIST

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55 74 ATHERTON AVENUE 153.75
56 88 ATHERTON AVENUE 136.66
57 92 ATHERTON AVENUE 136.66
58 101 ATHERTON AVENUE 160.02
59 126 ATHERTON AVENUE 169.74
60 128 ATHERTON AVENUE 169.00
61 140 ATHERTON AVENUE 102.50
62 146 ATHERTON AVENUE 153.75
63 182 ATHERTON AVENUE 102.50
64 186 ATHERTON AVENUE 102.50
65 218 ATHERTON AVENUE 165.00
66 224 ATHERTON AVENUE 150.50
67 238 ATHERTON AVENUE 160.00
68 242 ATHERTON AVENUE 165.00
69 246 ATHERTON AVENUE 165.00
70 250 ATHERTON AVENUE 165.00
71 254 ATHERTON AVENUE 165.00
72 302 ATHERTON AVENUE 168.50
73 326 ATHERTON AVENUE 150.00
74 338 ATHERTON AVENUE 150.00
75 23 AUSTIN AVENUE 163.00
76 37 AUSTIN AVENUE 152.00
77 101 AUSTIN AVENUE 132.50
78 124 AUSTIN AVENUE 125.00
79 136 AUSTIN AVENUE 125.00
80 148 AUSTIN AVENUE 125.00
81 160 AUSTIN AVENUE 122.90
82 172 AUSTIN AVENUE 125.60
83 250 AUSTIN AVENUE 155.00
84 268 AUSTIN AVENUE 135.00
85 286 AUSTIN AVENUE 135.00
86 298 AUSTIN AVENUE 110.00
87 332 AUSTIN AVENUE 140.00
88 341 AUSTIN AVENUE 159.38
89 348 AUSTIN AVENUE 140.00
90 359 AUSTIN AVENUE 159.36
91 377 AUSTIN AVENUE 111.66
92 73 BELBROOK WAY 163.38
93 6 BETTY LANE 165.00
94 7 BETTY LANE 167.50
95 8 BETTY LANE 165.00
96 9 BETTY LANE 167.50
97 12 BROADACRES ROAD 169.64
98 2 CALLADO WAY 166.69
99 5 CALLADO WAY 166.69
100 261 CAMINO AL LAGO 121.78
101 263 CAMINO AL LAGO 121.77
102 289 CAMINO AL LAGO 102.85
103 298 CAMINO AL LAGO 64.45
104 320 CAMINO AL LAGO 58.99
105 332 CAMINO AL LAGO 50.00
106 348 CAMINO AL LAGO 100.00
107 362 CAMINO AL LAGO 100.00
108 368 CAMINO AL LAGO 100.00
109 10 CAMINO POR LOS ARBOLES 155.80

TOWN OF ATHERTON

SUBSTANDARD LOT WIDTH ADDRESS LIST

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110 1 CAROLINA AVENUE 156.00
111 5 CAROLINA AVENUE 162.36
112 60 CLAY DRIVE 160.00
113 93 COGHLAN LANE 159.65
114 49 DOUGLAS WAY 152.50
115 68 DOUGLAS WAY 155.00
116 71 DOUGLAS WAY 152.00
117 89 DOUGLAS WAY 150.00
118 90 DOUGLAS WAY 164.00
119 96 DOUGLAS WAY 157.47
120 97 DOUGLAS WAY 157.47
121 172 ELENA AVENUE 134.64
122 1 EMILIE AVENUE 94.66
123 11 EMILIE AVENUE 94.66
124 17 EMILIE AVENUE 94.57
125 25 EMILIE AVENUE 94.73
126 1 EUCLID AVENUE 168.00
127 25 EUCLID AVENUE 160.00
128 37 EUCLID AVENUE 168.00
129 302 FLETCHER DRIVE 160.00
130 10 HOWARD WAY 150.00
131 81 HOWARD WAY 150.00
132 82 HOWARD WAY 150.00
133 95 HOWARD WAY 145.00
134 96 HOWARD WAY 145.00
135 36 INGLEWOOD LANE 157.50
136 92 INGLEWOOD LANE 166.00
137 98 INGLEWOOD LANE 167.64
138 51 KILROY WAY 138.46
139 75 KILROY WAY 140.00
140 99 KILROY WAY 129.95
141 1 LEON WAY 163.85
142 97 LEON WAY 140.00
143 35 LINDA VISTA AVENUE 140.30
144 40 LINDA VISTA AVENUE 108.90
145 43 LINDA VISTA AVENUE 77.50
146 46 LINDA VISTA AVENUE 108.90
147 47 LINDA VISTA AVENUE 150.00
148 57 LINDA VISTA AVENUE 163.35
149 63 LINDA VISTA AVENUE 163.75
150 69 LINDA VISTA AVENUE 108.50
151 60 MACBAIN AVENUE 150.00
152 70 MACBAIN AVENUE 150.00
153 71 MACBAIN AVENUE 165.00
154 78 MACBAIN AVENUE 50.00
155 79 MACBAIN AVENUE 165.00
156 80 MACBAIN AVENUE 50.00
157 87 MACBAIN AVENUE 150.00
158 90 MACBAIN AVENUE 50.00
159 96 MACBAIN AVENUE 150.00
160 70 MARYMONT AVENUE 170.00
161 84 MARYMONT AVENUE 150.00
162 86 MESA COURT 131.62
163 11 MICHAELS WAY 150.01
164 12 MICHAELS WAY 150.49

TOWN OF ATHERTON

SUBSTANDARD LOT WIDTH ADDRESS LIST

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165 59 MICHAELS WAY 150.00
166 60 MICHAELS WAY 150.00
167 85 MICHAELS WAY 150.00
168 86 MICHAELS WAY 150.00
169 97 MICHAELS WAY 145.00
170 98 MICHAELS WAY 145.00
171 82 MONTE VISTA AVENUE 169.00
172 7 ODELL PLACE 145.00
173 9 ODELL PLACE 149.50
174 210 PARK LANE 171.88
175 220 PARK LANE 169.11
176 227 PARK LANE 156.00
177 278 PARK LANE 170.77
178 11 PARKER AVENUE 60.00
179 17 PARKER AVENUE 60.00
180 18 PARKER AVENUE 60.00
181 28 PARKER AVENUE 60.00
182 36 PARKER AVENUE 60.00
183 43 PARKER AVENUE 60.00
184 44 PARKER AVENUE 60.00
185 49 PARKER AVENUE 60.00
186 53 PARKER AVENUE 60.00
187 54 PARKER AVENUE 60.00
188 61 PARKER AVENUE 60.00
189 62 PARKER AVENUE 60.00
190 71 PARKER AVENUE 60.00
191 72 PARKER AVENUE 60.00
192 80 PARKER AVENUE 60.00
193 89 PARKER AVENUE 60.00
194 89 PARKER AVENUE 60.00
195 90 PARKER AVENUE 60.00
196 97 PARKER AVENUE 60.00
197 98 PARKER AVENUE 60.00
198 230 POLHEMUS AVENUE 155.00
199 233 POLHEMUS AVENUE 165.14
200 239 POLHEMUS AVENUE 165.13
201 241 POLHEMUS AVENUE 165.00
202 243 POLHEMUS AVENUE 165.00
203 245 POLHEMUS AVENUE 165.00
204 247 POLHEMUS AVENUE 165.00
205 249 POLHEMUS AVENUE 165.00
206 255 POLHEMUS AVENUE 160.78
207 265 POLHEMUS AVENUE 165.50
208 18 RALSTON ROAD 125.00
209 23 RALSTON ROAD 100.00
210 35 RALSTON ROAD 125.00
211 36 RALSTON ROAD 125.00
212 57 RALSTON ROAD 125.00
213 60 RALSTON ROAD 125.00
214 71 RALSTON ROAD 125.00
215 72 RALSTON ROAD 125.00
216 98 RALSTON ROAD 160.00
217 101 RALSTON ROAD 160.00
218 50 SANTIAGO AVENUE 161.28
219 98 SANTIAGO AVENUE 161.00

TOWN OF ATHERTON

SUBSTANDARD LOT WIDTH ADDRESS LIST

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220 27 SELBY LANE 170.00
221 49 SELBY LANE 154.60
222 165 SELBY LANE 165.00
223 171 SELBY LANE 165.00
224 177 SELBY LANE 165.00
225 181 SELBY LANE 165.00
226 243 SELBY LANE 165.00
227 395 SELBY LANE 171.95
228 399 SELBY LANE 126.00
229 464 SELBY LANE 75.00
230 472 SELBY LANE 111.00
231 42 SERRANO DRIVE 165.00
232 54 SERRANO DRIVE 157.00
233 96 SERRANO DRIVE 138.00
234 19 SHEARER DRIVE 151.00
235 29 SHEARER DRIVE 151.00
236 39 SHEARER DRIVE 151.00
237 47 SHEARER DRIVE 151.00
238 51 SHEARER DRIVE 153.00
239 55 SHEARER DRIVE 153.00
240 65 SHEARER DRIVE 153.00
241 68 SHEARER DRIVE 155.82
242 78 SHEARER DRIVE 160.00
243 87 SHEARER DRIVE 159.30
244 88 SHEARER DRIVE 155.00
245 88 SOMERSET LANE 173.62
246 1 SPENCER LANE 172.18
247 33 SPENCER LANE 150.21
248 48 SPENCER LANE 146.63
249 49 SPENCER LANE 146.63
250 64 SPENCER LANE 146.63
251 65 SPENCER LANE 146.63
252 84 SPENCER LANE 146.63
253 10 STOCKBRIDGE AVENUE 150.00
254 16 STOCKBRIDGE AVENUE 150.00
255 18 STOCKBRIDGE AVENUE 100.00
256 24 STOCKBRIDGE AVENUE 153.00
257 30 STOCKBRIDGE AVENUE 153.00
258 36 STOCKBRIDGE AVENUE 153.00
259 89 STOCKBRIDGE AVENUE 159.30
260 101 STOCKBRIDGE AVENUE 132.50
261 123 STOCKBRIDGE AVENUE 157.50
262 137 STOCKBRIDGE AVENUE 132.50
263 156 STOCKBRIDGE AVENUE 150.00
264 164 STOCKBRIDGE AVENUE 150.00
265 167 STOCKBRIDGE AVENUE 170.00
266 173 STOCKBRIDGE AVENUE 117.00
267 179 STOCKBRIDGE AVENUE 117.00
268 185 STOCKBRIDGE AVENUE 166.07
269 215 STOCKBRIDGE AVENUE 165.00
270 217 STOCKBRIDGE AVENUE 165.00
271 223 STOCKBRIDGE AVENUE 165.00
272 247 STOCKBRIDGE AVENUE 60.00
273 16 TUSCALOOSA AVENUE 100.00
274 20 TUSCALOOSA AVENUE 100.00

TOWN OF ATHERTON

SUBSTANDARD LOT WIDTH ADDRESS LIST

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275 44 TUSCALOOSA AVENUE 155.00
276 61 TUSCALOOSA AVENUE 103.40
277 74 TUSCALOOSA AVENUE 165.00
278 83 TUSCALOOSA AVENUE 105.00
279 88 TUSCALOOSA AVENUE 153.00
280 89 TUSCALOOSA AVENUE 157.00
281 101 TUSCALOOSA AVENUE 120.00
282 110 TUSCALOOSA AVENUE 100.00
283 116 TUSCALOOSA AVENUE 161.50
284 122 TUSCALOOSA AVENUE 161.50
285 128 TUSCALOOSA AVENUE 151.50
286 130 TUSCALOOSA AVENUE 151.50
287 132 TUSCALOOSA AVENUE 151.50
288 134 TUSCALOOSA AVENUE 151.50
289 140 TUSCALOOSA AVENUE 101.00
290 142 TUSCALOOSA AVENUE 121.00
291 148 TUSCALOOSA AVENUE 121.00
292 152 TUSCALOOSA AVENUE 107.00
293 156 TUSCALOOSA AVENUE 160.50
294 176 TUSCALOOSA AVENUE 100.10
295 180 TUSCALOOSA AVENUE 97.00
296 184 TUSCALOOSA AVENUE 107.00
297 98 VALPARISO AVENUE 128.00
298 292 VALPARISO AVENUE 145.00
299 314 VALPARISO AVENUE 50.00
300 324 VALPARISO AVENUE 80.00
301 301 WALSH ROAD 117.09
302 305 WALSH ROAD 50.21
303 306 WALSH ROAD 168.22
304 307 WALSH ROAD 59.62
305 309 WALSH ROAD 61.55
306 311 WALSH ROAD 50.20
307 317 WALSH ROAD 100.40
308 321 WALSH ROAD 110.32
309 372 WALSH ROAD 152.65
310 410 WALSH ROAD 105.45
311 484 WALSH ROAD 170.00
312 490 WALSH ROAD 167.33
313 53 SANTIAGO AVENUE 172.72 99% OF STANDARD
314 63 SANTIAGO AVENUE 144.93 83% OF STANDARD
AVERAGE LOT WIDTH 133.62
SUBSTANDARD WIDTH LOTS 312
R‐1A LOTS WEST OF EL CAMINO 1,378
% SUBSTANDARD WEST OF EL CAMIN 22.6%

TOWN OF ATHERTON

SUBSTANDARD LOT WIDTH ADDRESS LIST

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DocuSign Envelope ID: 53027AD7-E558-4B63-97BA-B26B8AA56F56 650-579-1010

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PROPOS ED LOT 2 ARE A
52,540 S.F. ± 1.2 ACRES ±
PROPOS ED LOT 1 ARE A
56,451 S.F. ± 1.3 ACRES ±

Page 172 of 253 ends

Notice of Exemption
To: County Clerk From: Town of Atherton
County of San Mateo 80 Fair Oaks Lane
555 County Center Atherton, CA 94070
Redwood City, CA 94063-1665 (650) 752-0544
To be filed at OPR via https://ceqasubmit.opr.ca.gov
Project Title: 2 Lot Subdivision with a conditional exception for lot width Project Applicant: Town of Atherton
Project Location – Specific: 43 Santiago
Project Location – City: Town of Atherton Project Location – County: San Mateo Description of Nature, Purpose, and Beneficiaries of Project: The Project consists of a two lot subdivision with a conditional exception for lot width. The lots will have conforming lot sizes and lot depths.

Name of Public Agency Approving Project: Town of Atherton Name of Person or Agency Carrying Out Project: Town of Atherton Exempt Status: (check one)
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Categorical Exemption. State type and section number: 15332 In-fill Development Project Statutory Exemptions. State code number:

Reasons why project is exempt:

The project would be exempt under the Class 32 exemption because:
(a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations. The project is compatible with the following General Plan Goal and Policy:
• Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton. • Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development. (b) The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses. The proposed project is within city limits.

The size of the project is 2.502 acres.
(c) The project site has no value as habitat for endangered, rare or threatened species. The project site is not located near a creek and is vacant residential lot surrounded by single family homes.
(d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality. The project is a 2-lot subdivision with both lots having a lot size of over one acre (standard size lot). No significant impacts related to traffic, noise, air quality or water quality will result as the minimum lot size for the area would be maintained.
(e) The site can be adequately served by all required utilities and public services. Will serve letters for all utilities have been obtained by the applicant.

Furthermore, this Project would be exempt from environmental review under CEQA under Section Page 178 of 253
15061(b)(3), Title 4 of the California Code of Regulations. Under Section 15061(b)(3), “A Project is exempt from CEQA if: (3) The activity is covered by the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” Staff finds that this project does not have a potential for causing a significant effect on the environment since the applicant does propose any improvement, modification, or development on the property at this time.

Lead Agency
Contact Person: Sung H. Kwon Area Code/Telephone/Extension: (408) 796-4844

Signature: Date: _______ Title: Town Planner
Signed by Lead Agency Date received for filing at OPR:

Signed by Applicant

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Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: APRIL 19, 2023
SUBJECT: Review and Feedback Regarding the Report from the Ad Hoc City Council Subcommittee on Housing – Criteria for Opportunity Site Selection

RECOMMENDATION
It is recommended that the Council review, discuss and provide direction to staff regarding the Report from the Ad Hoc Subcommittee on Housing.

BACKGROUND
At the City Council Meeting on March 15, 2023, the City Council disccussed feedback from the Atherton Housing Coalition and briefly discussed other housing opportunity sites for consideration. Following discussion, the City Council asked that the Ad Hoc Subcommittee on Housing review various criteria that could be used by the City Council for selection of housing opportunity sites and return to the Council wiht a recommendation on what criteria should be considered.

ANALYSIS
The Ad Hoc Subcommittee and staff met during the week of March 20, 2023 to discuss specific criteria that could be used by the Council for selection of opportunity sites for potential housing development as part of the Town’s Housing Element Update.

The proposed criteria are included as Attachment A.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:

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Criteria for Selection of Opportunity Sites
APRIL 19, 2023

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• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The Council Policy Focus should be on the identification of specific critieria that will be used by the Council for selection of opportunity sites when including them in the Housng Element Update.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Attachment A – Criteria for Selection of Opportunity Sites

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ATTACHMENT A
Criteria for identifying locations for multi-family housing in Atherton as part of the Council’s Selection of Opportunity Sites For The Housing Element As Atherton struggles to find locations for multi-family housing sites to satisfy requirements mandated by the State of California’s Housing Community Development Department, Council has created the following basic Criteria Policy from which to evaluate suitable locations as opportunity sites.

The overarching goal is to try and maintain the core of Atherton’s “rural” character, with minimal impact on neighboring homes and environment, while locating the multi-family developments in optimum areas. While this appears impossible, Council believes that with the proper setbacks, height limitations, density, landscape screening, and ingress/egress policies this goal can be achieved.

If a property meets at least two thirds (2/3) of the following criteria it will be considered for inclusion in the Housing Element.

Therefore, if that property:
• Is within ½ mile of a multi-modal transit route along one of the Town’s major or minor arterials as identified in the Town’s General Plan (El Camino Real, Alameda de las Pulgas, Marsh Road, Middlefield Road, Ravenswood, and/or Valparaiso). • Is adjacent to or across from existing or planned commercial or retail development (i.e., restaurants, stores, service industry and businesses).
• Is adjacent to or across from other existing or planned residential multi-family or denser development.
• It has readily available access to infrastructure and utilities. • Does not present a need to mitigate existing environmental hazards. • Allows for the implementation of objective privacy buffers relative to adjacent properties, such as setbacks, height limitations, landscape screening, fencing, and ingress/egress. • Includes a letter of interest from the existing property owner in support of the proposed development.
• Presents an opportunity for a cluster of multi-family development.

To be considered, a property must meet 6 of 8 of the above criteria. These criteria do not apply to Town owned property.

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Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: RACHAEL LONDER, MANAGEMENT ANALYST II
DATE: APRIL 19, 2023
SUBJECT: Discuss and Decide on the Installation of Electric Vehicle (EV) Charging Infrastructure at Holbrook-Palmer Park through Peninsula Clean Energy’s EV Ready Program

RECOMMENDATION
It is recommended that the Council discuss and decide if the Town should allocate funding to install EV Charging Infrastructure at Holbrook-Palmer Park through Peninsula Clean Energy’s EV Ready Program

BACKGROUND
Electric vehicle (EV) adoption is soaring, nearly 50 percent of personal vehicles purchased last year in San Mateo County were electric. About one of every seven, or 14%, of Atherton 6,261 vehicles are electric supporting the Town in reaching its climate action goals of a 49% reduction of 2005 greenhouse gas emissions by 2030. In alignment with this broad community interest, the State’s goal to have all new vehicles sold be electric by 2035, and the Town’s Climate Action Plan, the Town installed two EV chargers with capacity to charge four vehicles at a time as a part of the new Town Center. These stations were activated in August 2022 and now have an average of 50 charging sessions per month.

There remains an opportunity to install chargers at Holbrook-Palmer Park that can be shared by residents, employees, and set up the Atherton fleet for the transition to EVs. The Town’s Department of Public Works initiated a study with Peninsula Clean Energy, San Mateo County’s not-for-profit, community led electricity provider through their EV Ready Program. In Spring of 2022, Peninsula Clean Energy provided Atherton free site design assistance and generated a Charging Evaluation Report for EV charging at three sites in Holbrook-Palmer Park. In addition to design assistance, Peninsula Clean Energy’s offering funding of up to $5,000 per Level 2 charging connector.

ANALYSIS

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EV Charging Opportunities at Holbrook-Palmer Park
APRIL 19, 2023

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Staff has reviewed the Charging Evaluation Reports for each of the three locations in HolbrookPalmer Park. The full reports are attached and are summarized below:

Location 1 – Entry Lot Four Level 2 Ports
Estimated Cost - $40,000
PCE Rebates - $20,000
Total Net Cost To Town - $24,000
Location 2 – Main House Two Level 2 Ports
Estimated Cost - $33,000
PCE Rebates - $10,000
Total Net Cost To Town - $23,000
Location 3 – Jennings Pavilion Four Level 2 Ports
Estimated Cost - $50,000
PCE Rebates - $20,000
Total Net Cost To Town - $30,000
The Town may select any or all locations scoped by Peninsula Clean Energy. Additionally, the Town could explore increasing the number of ports at any location to achieve a more cost-efficient solution on a per port basis. As currently scoped, Location #1 – the Park’s Entry Building is the most cost-effective option.

FISCAL IMPACT
The funding offered by Peninsula Clean Energy covers $5,000 per charging port installed. The Town would be required to pay the additional amount needed to install chargers. Each option comes at a different cost to the Town. The most cost-effective option is installing four Level 2 ports at the Entry Building to Holbrook-Palmer Park. The Town would need to allocate $24,000 to this projet that is not currently budgeted.

If the Town opted to install stations at all three (3) locations, the total cost would be $77,000.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
In 2006, the California state legislation passed Assembly Bill (AB) 32, California’s Global Warming Solutions Act of 2006. AB 32 committed the state to reduce its greenhouse gas emissions (GHG) to 15 percent below 2005 levels by 2020. Local jurisdictions across California, including the Town of Atherton, adopted a local Climate Action Plan (CAP) to assists with the State’s effort to reduce GHG emissions. The Town’s Climate Action Plan first adopted on October 19, 2016 exceeded this 2020 goal by reducing GHG emissions by 27% below 2005 levels by 2019. The single largest contribution to achieving this goal was through the creation and participation in

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EV Charging Opportunities at Holbrook-Palmer Park
APRIL 19, 2023

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Peninsula Clean Energy. In September of 2016, the California legislature approved Senate Bill (SB) 32, which extends the state’s targets for reducing greenhouse gas from 2020 to 2030. Under SB 32, the state will reduce greenhouse gas emissions to 49% below 2005 levels by 2030.

Now, that Atherton has 100% GHG free electricity and directive with SB 32, the Town is in the process of updating the CAP to further reduce emissions by identifying strategies for electrifying transportation and buildings. The draft updated CAP will be presented to the City Council in June.

Installing EV chargers at Holbrook-Palmer Park will support achieving the Town’s climate goals by enabling more community members to drive electric vehicles.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Attachment 1: Charging Evaluation Report for Entry Lot

2. Attachment 2: Charging Evaluation Report for Jennings Pavilion

3. Attachment 3: Charging Evaluation Report for Main House

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Charging Evaluation Report
150 WATKINS AVE. (ENTRY LOT)
SOLUTION 1
4 LEVEL 2 EV PORTS
PROJECT # 002498720
4/28/2022
PREPARED FOR Town of Atherton
PREPARED BY CLEAResult
WITH SUPPORT FROM Peninsula Clean Energy

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PCE EV Ready Program – 150 Watkins Ave. 4/28/2022

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Introduction
Peninsula Clean Energy is San Mateo County's not-for-profit, community led electricity provider.

Peninsula Clean Energy ’s mission is to reduce greenhouse gas emissions by expanding access to sustainable and affordable energy solutions. As part of this mission, Peninsula Clean Energy provides a robust set of community programs to support clean transportation and buildings, as well as renewable generation and storage. This site evaluation is provided as part of the Electric Vehicle (EV) Ready program which provides incentives and technical assistance for accelerated deployment of EV charging, facilitating adoption of EVs which save money and reduce pollution.

CLEAResult is Peninsula Clean Energy’s partner for site technical assistance.

Overview
The purpose of this document is to define one of the three EV charging solutions for Town of Atherton’s site at 150 Watkins Ave. After selection of a preferred solution, the document can also be used to obtain bids for installation from qualified contractors.

There are three sections of the document:

1. Project Information. This section provides details about the existing site conditions that informed the solutions

2. Charging Solution. This defines the solution scope with the number of chargers by type and location

3. Bid Request. A template to be used by Contractors to submit bids for installation of Town of Atherton’s chosen solution
Charging Solution Summary
The 150 Watkins Ave. site is a good candidate for new EV parking spaces. After conducting a site walk and electrical capacity estimate, we have determined that the technical feasibility of installing new EV parking spaces is good and have identified the following three charging solutions:

Solution #1: This solution is exactly what you asked for. • Install 4 Level 2 EV ports.

Solution #2: This solution optimizes the port quantity, balancing available incentives and the existing electrical infrastructure to provide the best deal. • Install 2 Level 2 EV ports and 4 Make Ready Level 2 EV ports.

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Solution #3: This solution maximizes the quantity of ports and available incentives and prepares you best for the future.
• Install 1 Level 3 EV station.

The remainder of this document will describe Solution 1 in further detail.

Resources
You can review estimates of this solution’s installation cost and incentives available to your project on the EV Program Portal at http://pceev.clearesult.com.

You can also find these resources to help you as you proceed to installation. • Qualified Product List:
https://calevip.org/sites/default/files/docs/calevip/CALeVIP_Eligible_Equipment.pdf Remember, your Program Advisor is also available to assist you with the review of bids, incentive application, and troubleshooting any issues that arise during installation.

Terms
The following defined terms are used in this document:

Activation Date – The date that the chargers are fully available to provide EV charging for the intended users
Accessible – A space or equipment conforming to the requirements of the Americans with Disabilities Act (ADA)
DCFC – A direct current fast charger provides rapid charging, typically delivering a full charge in less than one hour. For CALeVIP, DCFC must be capable of 50 kW or greater.

Electricity Cost – Estimated electricity usage cost based on the site’s $/kWh rate Electricity Demand Charges – Estimated electricity demand charge based on the site’s peak demand rate
EV – An electric vehicle (EV) uses electric motors for propulsion. The two types of electric vehicles are Battery Electric Vehicles (BEV) and Plug-in Hybrid Electric Vehicles (PHEV).

EVSE – Electric Vehicle Supply Equipment, also referred to as an EV charger, safely delivers power to charge the battery of an electric vehicle EVSE Network Fees – Estimated annual cost paid to an EVSE network provider for managing charger access, transactions, usage, data collection, and other agreed upon services
Level 1 Outlet– A level 1 charger provides power equivalent to a standard wall outlet, typically delivering a full charge overnight

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Level 2 – A level 2 charger provides power equivalent to a large appliance outlet, typically delivering a full charge in 4-6 hours. For CALeVIP Level 2 must be capable of 6.2 kW or greater per connector.

Make Ready – This is the infrastructure required to be added to the site to make installation of an EVSE possible; it may include everything from a new/upgraded electric utility service, to a concrete pad on which to install the EVSE Power Management – A device or software that allows more EVSE to operate within a site’s electrical capacity by reducing the power output of the EVSE when multiple EVSE are in use. The PCE EV Ready Program typically uses one of the two following approaches to Power Management:

1. Circuit Sharing: Allowing 3 or more EV charging ports to share a single branch circuit without exceeding the rated load capacity of the circuit using control through the use of an ALMS.

2. Panel Sharing: Allowing 3 or more EV charging ports on independent branch circuits to share a single electrical panel without exceeding the rated load capacity of the panel using control through the use of an ALMS.

Qualified Product List (QPL) – This is the list of EVSE that have been vetted to confirm they meet the technical requirements of the program and are approved for recommendation and incentives, where available. You may find a copy of the QPL here:
https://calevip.org/sites/default/files/docs/calevip/CALeVIP_Eligible_Equipment.pdf

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1. Project Information
General Information
The following general information applies to all solutions.

Site Contact Robert Ovadia
Town of Atherton
[email protected] (650)752-0541
Program Advisor Michael Martin
CLEAResult
[email protected] (415) 860-1564
Site Address 150 Watkins Ave., Atherton, CA 94027
Site Type Public Park
Intended Charging Use The chargers will be used by members of the public Target Activation Date 1/31/2023
Site Evaluation
The site evaluation included the following steps:
• Discussion with Town of Atherton started on 2/2/2022 to identify objectives for the project • Remote data collection and review, including:
a. Information submitted by Town of Atherton in the program application b. Aerial/satellite imagery from Google Earth
c. Annual energy and demand data from Peninsula Clean Energy d. Local distribution system electrical infrastructure published by PG&E • A site walk by CLEAResult staff that gathered the following additional detail:
a. Electrical panel location, capacity and utilization
b. Candidate charging locations and surface conditions
c. Distance measurements
• “As Built” architectural drawings were available
• An available capacity estimate was completed by CLEAResult Engineer, Andy Lentz The Solutions recommended have also been designed to address the following utility needs:
• The available capacity of the utility service is calculated to be sufficient a. No engagement with the utility is required.

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Site Overview
150 Watkins Ave. is a public park established in 1958. It is owned by Town of Atherton and its primary interest for installing electric vehicle charging is to meet the current and future demand for EV charging stations.

Parking Layout
Holbrook Palmer Park is bordered by Watkins Ave to the West, residential buildings to the North and East, and train tracks to the South. The main parking entrance is located on Watkins Ave.

Parking areas are accessible to members of the public and consists of the following numbers of parking categories and spaces.

Type Non-EVSE L1 L2 DCFC
Standard 54 0 0 0
Van ADA 1 0 0 0
Standard ADA 1 0 0 0
Ambulatory 0 0 0 0
EV Charging Projection
Electric vehicles currently make up approximately 4% of private vehicles in San Mateo County.

Projections suggest electric vehicles will exceed 10% by 2025 and 20% by 2030.

The recommended Solutions are designed to prepare 150 Watkins Ave. for its likeliest daily charging needs through 2025 and beyond.

Electrical Infrastructure
The following is a simple description of the site electrical infrastructure most relevant to the EV charging project.

Utility Service
150 Watkins Ave.’s main service is 1 phase/3-wire 120/240V. The power enters from a dedicated transformer (T-2973) located underground and has an unknown kVA capacity. We do not anticipate service capacity being an issue because the building side infrastructure already has sufficient capacity, however we encourage the selected contractor to confirm transformer service capacity details from PG&E because a re-establishment of service may be required.

Main Switchboard
Main Switchboard is located in an exterior pad-mounted electrical cabinet on the northwest side of the park near the park exit. The 1-Phase, 3-Wire 120/240V panel has a 600A (amps) rating

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and was installed in 2019. The manufacturer is Cutler-Hammer. The Main Switchboard previously served a temporary office building which has since been removed so there is no load on this switchboard it has an estimated available capacity of 600A.

Figure 1: Main Switchboard
New EVSE Panel
EVSE circuits can be placed in a new dedicated EVSE Panel to be located Northwest side of park. The new EVSE Panel should receive power from the Main Switchboard, which will require a 600A breaker.

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2. Charging Solution
Solution #1
Solution #1 is designed to meet Town of Atherton’s initial request for 4 Level 2 EV ports.

Chargers
The following quantities of charging are included.

Type Quantity Installation Specifications
Level 2
EVSE
4 ports
• 2 qty dual port Level 2 pedestal mounted 208-240V 32A EVSE • Preferred Pricing: The project cost estimate utilizes preferred pricing available to Peninsula Clean Energy customers for the Enel X JuicePedestal Pro 32 dual port pedestal mount EVSE • Requires credit card reader connection if public parking access is allowed
Installation Requirements

1. Requires installation of new 200A Subpanel EVSE
a. Requires new 200A circuit breaker in Main Switchboard

2. Requires 4 qty Level 2 ports that are connected to 4 qty 40A circuits in new EVSE Subpanel as follows:
a. Install 4 qty 40A circuits in new EVSE Subpanel
i. Pull power via new conduit routed underground for 4 qty Level 2 ports b. Total of 5 existing parking spaces converted to 4 EV parking spaces i. 1
st new EV space must be a van width combination ADA/EV space (placard not required to charge)
Layout
The drawing below includes the new proposed EV parking space locations. Based on the recommended quantity of ports in this solution, 1 new ADA space will be required based on California Building Code 2016 Chapter 11B-228.3.2.1. The first EV space must be a van-width (12-ft) combination ADA EV space (placard not required for charging) with an access aisle (5-ft).

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Figure 2: Proposed EVSE & ADA EVSE Layout
Infrastructure Requirements
The following site electrical infrastructure will be necessary to enable this solution. Some “existing” equipment is identified in the table. If a connection to the existing equipment is required, the existing equipment type has been identified. The capacity of that existing equipment is expected to be adequate to support this solution.

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System Name Level 2 EVSE
EVSE Circuits New/Existing New
Circuit Type 240V, 40A
Circuit Quantity 4
Placement Conduit routed underground
EVSE
Subpanel
New/Existing New
Panel Type 1P, 3W, 120/240V, 200A
Main
Switchboard
New/Existing Existing
Panel Type 1P, 3W, 120/240V, 600A
Utility Service New/Existing Existing
Additional Requirements
In addition to electrical upgrades, the following additional requirements are necessary for safety and accessibility.

Category Description of Requirements
Structural The following list provides some of the requirements that will be needed at the time of the installation:

1. 2 qty 2’x2’ concrete pads must be poured to support the pedestal mounted charging stations.

Painting and
Signage
The following list provides some of the requirements that will be needed at the time of the installation:

1. 3 parking spaces will require EV Charging Only signage

2. 1 parking space will require EV charging van width Accessible ADA signage

3. Due to the additional ADA space, the 4 new charging spaces will replace a total of 5 existing parking spaces

4. 5 spaces will need re-striping to reflect their new parking use types Landscaping Landscaping remediation is not anticipated for this project Other A contractor or EVSE vendor is recommended to determine if a network signal booster is needed to ensure EVSE connectivity.

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Operating Model
There are many ways an EVSE site host may structure access and fees to shape the operating cost for their site. Many site hosts choose to provide EVSE as a site amenity, charging little or nothing and recouping their costs from other business activities. Others set fees to break even or even produce net operating income from the chargers.

Based on information Town of Atherton provided about the intended use of the chargers, the program staff has estimated likely annual usage and costs. The following tables present Town of Atherton’s estimated annual operating costs followed by a potential revenue break-even operating model.

Assumptions
Electric vehicles currently make up approximately 4% of private vehicles in San Mateo County.

Projections suggest electric vehicles will exceed 10% by 2025 and 20% by 2030. The table below calculates the likely usage and operational costs based on this rapid growth over the next 5 years.

Forecast Operations
Off Peak Partial Peak Peak Total
Annual Charge Port Utilization (kWh)
Level 2 EVSE 11,213 32,587 21,900 65,700
Annual Operating Costs
Electricity Rate B-EV-1
L2 Electricity Cost $532 $2,331 $5,365 $8,228
Electricity Demand Charges $0
L2 EVSE Network Fees1 $960
Total Annual Operating Cost $9,188
Other Annual Costs
L2 Other Maintenance Costs $479
Potential Revenue Scenario
Revenue Model
L2 User Fees2 Average
per kWh
$0.14
L2 Estimated Revenues $9,188
Annual Net Operating Revenue $0

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1The first 3 years of Level 2 EVSE Network Fees are bundled into the project cost estimate, and therefore these fees would not be added to your annual operating costs until the 4th year of operation.
2The L2 User Fees reflects the hypothetical cost per kWh usage charge necessary to break even against the estimated annual operating costs shown in the table above. Typically, public EV charging costs may be $1 connection fee plus $0.25 per kWh. You may also wish to add an additional charge after a certain duration of time to encourage those who have completed their charging to move their vehicle and allow others to charge. These price settings are configurable in the EVSE network software, however there are certain regulations governing EVSE pricing for public charging that must be followed. Your Program Advisor is available to help set pricing, should you choose to use that capability.

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3. Bid Request
Instructions to Contractor

1. Carefully review the preferred solution description and Site Assessment above

2. Contact the Town of Atherton and Program contacts identified above if additional information is needed

3. Complete the bid response template below

4. Proposed EVSE pricing shall not be based on capturing California’s Low Carbon Fuel Standard (LCFS) credits as they shall be assigned to Peninsula Clean Energy

5. Submit your bid response by email to the Town of Atherton and Program contacts before 5pm on the 20th business day after receipt of the bid request email

6. Please ensure the power management specification in the above Installation Requirements section is in your proposed scope
Scope
The scope of your response should encompass all items marked with an “Y” in the following table:

Include? Scope Item
Y Design and permitting including additional site visits Y All infrastructure and additional requirements
Y If a new or upgraded utility service is required, contractor shall request and facilitate upgrades but will not be responsible for any utility fees Y Purchase, installation and commissioning of the EVSE, especially for prescribed power management approach*
N Load study to specify additional project infrastructure support *For avoidance of doubt, this does not include software licenses that may be required for ongoing EVSE operation

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Response Template
Please populate this exact template and include in your bid response. You may also include additional information to elaborate on your qualifications or proposed solution, but this chart is REQUIRED to be included.

Task Materials Labor
Units Unit
Rate
Price Hours Hourly
Rate
Price
Level 1 Outlets
Level 2 EVSE
EVSE Circuits
Subpanel
Transformer
Main Panel
Design and Permitting
Utility Service
Additional Tasks*
Subtotal
Total Bid Price
Please note any assumptions here that you feel are important:
*Additional Tasks are proposed tasks that you deem as required for project success but are not found in the chart’s standard task list above.

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Charging Evaluation Report
150 WATKINS AVE. (JENNINGS PAVILION)
SOLUTION 1
4 LEVEL 2 EV PORTS
PROJECT # 002518026
4/28/2022
PREPARED FOR Town of Atherton
PREPARED BY CLEAResult
WITH SUPPORT FROM Peninsula Clean Energy

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Introduction
Peninsula Clean Energy is San Mateo County's not-for-profit, community led electricity provider.

Peninsula Clean Energy’s mission is to reduce greenhouse gas emissions by expanding access to sustainable and affordable energy solutions. As part of this mission, Peninsula Clean Energy provides a robust set of community programs to support clean transportation and buildings, as well as renewable generation and storage. This site evaluation is provided as part of the Electric Vehicle (EV) Ready program which provides incentives and technical assistance for accelerated deployment of EV charging, facilitating adoption of EVs which save money and reduce pollution.

CLEAResult is Peninsula Clean Energy’s partner for site technical assistance.

There are three sections of the document:

1. Project Information. This section provides details about the existing site conditions that informed the solutions

2. Charging Solution. This defines the solution scope with the number of chargers by type and location

Solution #1: This solution is exactly what you asked for. • Install 4 Level 2 EV ports.

The remainder of this document will describe Solution 1 in further detail.

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Resources
You can review estimates of this solution’s installation cost and incentives available to your project on the EV Program Portal at http://pceev.clearesult.com.

Terms
The following defined terms are used in this document:

6.2 kW or greater per connector.

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1. Circuit Sharing: Allowing 3 or more EV charging ports to share a single branch circuit without exceeding the rated load capacity of the circuit using control through the use of an ALMS.

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1. Project Information
General Information
The following general information applies to all solutions.

Site Contact Robert Ovadia
Town of Atherton
[email protected] (650)752-0541
Program Advisor Michael Martin
CLEAResult
[email protected] (415) 860-1564
Site Address 150 Watkins Ave., Atherton, CA 94027
Site Type Public Park
Intended Charging Use The chargers will be used by members of the public Target Activation Date 1/31/2023
Site Evaluation
The site evaluation included the following steps:
• Discussion with Town of Atherton started on 2/2/2022 to identify objectives for the project
• Remote data collection and review, including:
a. Information submitted by Town of Atherton in the program application b. Aerial/satellite imagery from Google Earth
c. Annual energy and demand data from Peninsula Clean Energy d. Local distribution system electrical infrastructure published by PG&E • A site walk by CLEAResult staff on 2/10/2022 that gathered the following additional detail:
a. Electrical panel location, capacity and utilization
b. Candidate charging locations and surface conditions
c. Distance measurements
• “As Built” architectural drawings were available
• An available capacity estimate was completed by CLEAResult Engineer, Andy Lentz, on 3/22/2022

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The Solutions recommended have also been designed to address the following utility needs:
• The available capacity of the utility service is calculated to be sufficient a. No engagement with the utility is required.

Parking areas are accessible to members of the public and consists of the following numbers of parking categories and spaces.

Type Non-EVSE L1 L2 DCFC
Standard 40 0 0 0
Van ADA 2 0 0 0
Standard ADA 1 0 0 0
Ambulatory 0 0 0 0
EV Charging Projection
Electric vehicles currently make up approximately 4% of private vehicles in San Mateo County.

Projections suggest electric vehicles will exceed 10% by 2025 and 20% by 2030.

The recommended Solutions are designed to prepare 150 Watkins Ave. for its likeliest daily charging needs through 2025 and beyond.

Electrical Infrastructure
The following is a simple description of the site electrical infrastructure most relevant to the EV charging project.

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building side infrastructure already has sufficient capacity, however we encourage the selected contractor to confirm transformer service capacity details from PG&E.

Main Switchboard (Preschool)
The Main Switchboard (Preschool) is located in an exterior electrical cabinet adjacent to the preschool. The 1 phase/3-wire 120/240V panel has a 400A rating and was installed in 1982.

The manufacturer is Cutler-Hammer and the panel serves two meter panels: 150A and 150B.

Switchboard section 150A is rated at 400A, has a 250A disconnect and a peak demand of

91.3A. Therefore, the estimated available capacity is 158A. Switchboard section 150B is rated at 400A, has a 250A disconnect and a peak demand of 59.5A. Therefore, the estimated available capacity is 190A.

Figure 1: Main Switchboard (Preschool)
New EVSE Panel
EVSE circuits can be placed in a new dedicated EVSE Panel to be located near the South corner of preschool. The new EVSE Panel should receive power from the Switchboard Service Entrance Panel, which will require a 400A breaker.

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2. Charging Solution
Solution #1
Solution #1 is designed to meet Town of Atherton’s initial request for 2 Level 2 EV ports. We highly recommend, however, that Town of Atherton choose one of the additional solutions that meets the site’s future EV charging needs while simultaneously providing superior project cost performance. Parking spaces will be required to be repaved and leveled.

Chargers
The following quantities of charging are included.

1. Requires installation of new 150A EVSE Subpanel
a. Requires new 150A circuit breaker in Main Switchboard section “150A”

2. Requires 4 qty Level 2 ports that are connected to 4 qty 40A circuits in new EVSE subpanel as follows:
a. Install 4 qty 40A circuits in new EVSE Subpanel
i. Pull power via new conduit routed underground for 4 qty Level 2 ports b. Total of 5 existing parking spaces converted to 4 EV parking spaces i. 1
st new EV space must be a van width combination ADA/EV space (placard not required to charge)
Layout
The drawing below includes the new proposed EV parking space locations. Based on the recommended quantity of ports in this solution, 1 new ADA space will be required based on California Building Code 2016 Chapter 11B-228.3.2.1. The first EV space must be a van-width (12-ft) combination ADA EV space (placard not required for charging) with an access aisle (5-ft).

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System Name Level 2 EVSE
EVSE Circuits Area New/Existing New
Circuit Type 240V, 40A
Circuit Quantity 4
Placement Conduit routed underground
New EVSE Subpanel New/Existing New
Panel Type 1P, 3W, 240V, 150A
150A Switchboard
Section
New/Existing Existing
Panel Type 1P, 3W, 240V, 400A
Utility Service New/Existing Existing
Additional Requirements
In addition to electrical upgrades, the following additional requirements are necessary for safety and accessibility.

Category Description of Requirements
Structural The following list provides some of the requirements that will be needed at the time of the installation:

1. 2 qty 2’x2’ concrete pads must be poured to support the pedestal mounted charging stations.

Painting and
Signage
The following list provides some of the requirements that will be needed at the time of the installation:

1. 3 parking spaces will require EV Charging Only signage

2. 1 parking space will require EV charging van width Accessible ADA signage

3. Due to the additional ADA space, the 4 new charging spaces will replace a total of 5 existing parking spaces

4. 5 spaces will need re-striping to reflect their new parking use types
Landscaping Landscaping remediation is not anticipated for this project Other A contractor or EVSE vendor is recommended to determine if a network signal booster is needed to ensure EVSE connectivity.

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Assumptions
Electric vehicles currently make up approximately 4% of private vehicles in San Mateo County.

Projections suggest electric vehicles will exceed 10% by 2025 and 20% by 2030. The table below calculates the likely usage and operational costs based on this rapid growth over the next 5 years.

Forecast Operations
Off Peak Partial Peak Peak Total
Annual Charge Port Utilization (kWh)
Level 2 EVSE 11,454 25,046 10,950 47,450
Annual Operating Costs
Electricity Rate B-1-B
L2 Electricity Cost $1,064 $2,475 $1,409 $4,949
Electricity Demand Charges $0
L2 EVSE Network Fees1 $960
Total Annual Operating Cost $5,909
Other Annual Costs
L2 Other Maintenance Costs $319
Potential Revenue Scenario
Revenue Model
L2 User Fees2 Average per
kWh
$0.12
L2 Estimated Revenues $5,909
Annual Net Operating Revenue $0

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3. Bid Request
Instructions to Contractor

1. Carefully review the preferred solution description and Site Assessment above

2. Contact the Town of Atherton and Program contacts identified above if additional information is needed

3. Complete the bid response template below

4. Proposed EVSE pricing shall not be based on capturing California’s Low Carbon Fuel Standard (LCFS) credits as they shall be assigned to Peninsula Clean Energy

5. Submit your bid response by email to the Town of Atherton and Program contacts before 5pm on the 20th business day after receipt of the bid request email

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Charging Evaluation Report
150 WATKINS AVE. (MAIN HOUSE)
SOLUTION 1
2 LEVEL 2 EV PORTS
PROJECT # 002518025
4/28/2022
PREPARED FOR Town of Atherton
PREPARED BY CLEAResult
WITH SUPPORT FROM Peninsula Clean Energy

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Introduction
Peninsula Clean Energy is San Mateo County's not-for-profit, community led electricity provider.

Peninsula Clean Energy’s mission is to reduce greenhouse gas emissions by expanding access to sustainable and affordable energy solutions. As part of this mission, Peninsula Clean Energy provides a robust set of community programs to support clean transportation and buildings, as well as renewable generation and storage. This site evaluation is provided as part of the Electric Vehicle (EV) Ready program which provides incentives and technical assistance for accelerated deployment of EV charging, facilitating adoption of EVs which save money and reduce pollution.

CLEAResult is Peninsula Clean Energy’s partner for site technical assistance.

Overview
The purpose of this document is to define one of the two EV charging solutions for Town of Atherton’s site at 150 Watkins Ave. After selection of a preferred solution, the document can also be used to obtain bids for installation from qualified contractors.

There are three sections of the document:

1. Project Information. This section provides details about the existing site conditions that informed the solutions

2. Charging Solution. This defines the solution scope with the number of chargers by type and location

Solution #1: This solution is exactly what you asked for. • Install 2 Level 2 EV ports.

The remainder of this document will describe Solution 1 in further detail.

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Resources
You can review estimates of this solution’s installation cost and incentives available to your project on the EV Program Portal at http://pceev.clearesult.com.

Terms
The following defined terms are used in this document:

6.2 kW or greater per connector.

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1. Circuit Sharing: Allowing 3 or more EV charging ports to share a single branch circuit without exceeding the rated load capacity of the circuit using control through the use of an ALMS.

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1. Project Information
General Information
The following general information applies to all solutions.

Site Contact Robert Ovadia
Town of Atherton
[email protected] (650)752-0541
Program Advisor Michael Martin
CLEAResult
[email protected] (415) 860-1564
Site Address 150 Watkins Ave., Atherton, CA 94027
Site Type Public Park
Intended Charging Use The chargers will be used by members of the public Target Activation Date 1/31/2023
Site Evaluation
The site evaluation included the following steps:
• Discussion with Town of Atherton started on 2/2/2022 to identify objectives for the project
• Remote data collection and review, including:
a. Information submitted by Town of Atherton in the program application b. Aerial/satellite imagery from Google Earth
c. Annual energy and demand data from Peninsula Clean Energy d. Local distribution system electrical infrastructure published by PG&E • A site walk by CLEAResult staff that gathered the following additional detail:
a. Electrical panel location, capacity and utilization
b. Candidate charging locations and surface conditions
c. Distance measurements
• “As Built” architectural drawings were available
• An available capacity estimate was completed by CLEAResult Engineer, Andy Lentz The Solutions recommended have also been designed to address the following utility needs:
• The available capacity of the utility service is calculated to be sufficient a. No engagement with the utility is required.

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Parking areas are accessible to members of the public and consists of the following numbers of parking categories and spaces.

Type Non-EVSE L1 L2 DCFC
Standard 21 0 0 0
Van ADA 1 0 0 0
Standard ADA 0 0 0 0
Ambulatory 0 0 0 0
EV Charging Projection
Electric vehicles currently make up approximately 4% of private vehicles in San Mateo County.

Projections suggest electric vehicles will exceed 10% by 2025 and 20% by 2030.

The recommended Solutions are designed to prepare 150 Watkins Ave. for its likeliest daily charging needs through 2025 and beyond.

Electrical Infrastructure
The following is a simple description of the site electrical infrastructure most relevant to the EV charging project.

Utility Service
150 Watkins Ave.’s main service is 1 phase/3-wire 120/240V. The power enters from a dedicated transformer located underground across from the historic water tower and has an unknown kVA capacity. We do not anticipate service capacity being an issue because the building side infrastructure already has sufficient capacity, however we encourage the selected contractor to confirm transformer service capacity details from PG&E.

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Main Switchboard (Water Tower)
The Main Switchboard (Water Tower) is located in an exterior electrical cabinet adjacent to the historical Water Tower. The 1 phase/3-wire 120/240V panel has a 400A rating and was installed in 1982. The manufacturer is Square D and it has an estimated available capacity of 343A.

Figure 1: Main Switchboard (Water Tower)

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Exterior Panel
EVSE circuits can be placed in the Exterior Panel which is mounted on the right side of the Main Switchboard cabinet. The 1 phase/3-wire 120/240V panel has a 200A rating and was installed in an unknown date. The manufacturer is Square D. The Exterior Panel has an estimated available capacity of 143A. There is also physical space for new EVSE dedicated circuits. The contractor shall confirm the available capacity on Exterior Panel.

Figure 2: Exterior Panel

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2. Charging Solution
Solution #1
Solution #1 is designed to meet Town of Atherton’s initial request for 2 Level 2 EV ports. We highly recommend, however, that Town of Atherton choose one of the additional solutions that meets the site’s future EV charging needs while simultaneously providing superior project cost performance. Leveling for Van ADA, access aisle, and paving new walkway will be required.

Chargers
The following quantities of charging are included.

Type Quantity Installation Specifications
Level 2
EVSE
2 ports
• 1 qty dual port Level 2 pedestal mounted 208-240V 32A EVSE
• Preferred Pricing: The project cost estimate utilizes preferred pricing available to Peninsula Clean Energy
customers for the Enel X JuicePedestal Pro 32 pedestal
mount EVSE
• Requires credit card reader connection if public parking access is allowed
Installation Requirements

1. Requires use of existing 200A Exterior Panel

2. Requires 2 qty Level 2 ports that are connected to 2 qty 40A circuits in Exterior Panel as follows:
a. Install 2 qty 40A circuits in Exterior Panel
i. Pull power via new conduit routed underground for 2 qty Level 2 ports b. Total of 3 existing parking spaces converted to 2 EV parking spaces i. 1
st new EV space must be a van width combination ADA/EV space (placard not required to charge)
Layout
The drawing below includes the new proposed EV parking space locations. Based on the recommended quantity of ports in this solution, 1 new ADA space will be required based on California Building Code 2016 Chapter 11B-228.3.2.1. The first EV space must be a van-width (12-ft) combination ADA EV space (placard not required for charging) with an access aisle (5-ft).

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Figure 3: Proposed EVSE & ADA EVSE Layout
Infrastructure Requirements
The following site electrical infrastructure will be necessary to enable this solution. Some “existing” equipment is identified in the table. If a connection to the existing equipment is required, the existing equipment type has been identified. The capacity of that existing equipment is expected to be adequate to support this solution.

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System Name Level 2 EVSE
EVSE Circuits New/Existing New
Circuit Type 240V, 40A
Circuit Quantity 2
Placement Conduit routed underground
Exterior Panel New/Existing Existing
Panel Type 1P, 3W, 120/240V, 200A
Switchboard
(Water Tower)
New/Existing Existing
Panel Type 1P, 3W, 120/240V, 400A
Utility Service New/Existing Existing
Additional Requirements
In addition to electrical upgrades, the following additional requirements are necessary for safety and accessibility.

Category Description of Requirements
Structural The following list provides some of the requirements that will be needed at the time of the installation:

1. 1 qty 2’x2’ concrete pad must be poured to support the pedestal mounted charging station.

Painting and
Signage
The following list provides some of the requirements that will be needed at the time of the installation:

1. 1 parking space will require EV Charging Only signage

2. 1 parking space will require EV charging van width Accessible ADA signage

3. Due to the additional ADA space, the 2 new charging spaces will replace a total of 3 existing parking spaces

4. 3 spaces will need re-striping to reflect their new parking use types
Landscaping Landscaping remediation is not anticipated for this project Other A contractor or EVSE vendor is recommended to determine if a network signal booster is needed to ensure EVSE connectivity.

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Assumptions
Electric vehicles currently make up approximately 4% of private vehicles in San Mateo County.

Projections suggest electric vehicles will exceed 10% by 2025 and 20% by 2030. The table below calculates the likely usage and operational costs based on this rapid growth over the next 5 years.

Forecast Operations
Off Peak Partial Peak Peak Total
Annual Charge Port Utilization (kWh)
Level 2 EVSE 6,947 14,953 3,650 25,550
Annual Operating Costs
Electricity Rate B-1-B
L2 Electricity Cost $651 $1,471 $470 $2,591
Electricity Demand Charges $0
L2 EVSE Network Fees1 $480
Total Annual Operating Cost $3,071
Other Annual Costs
L2 Other Maintenance Costs $319
Potential Revenue Scenario
Revenue Model
L2 User Fees2 Average per
kWh
$0.12
L2 Estimated Revenues $3,071
Annual Net Operating Revenue $0

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3. Bid Request
Instructions to Contractor

1. Carefully review the preferred solution description and Site Assessment above

2. Contact the Town of Atherton and Program contacts identified above if additional information is needed

3. Complete the bid response template below

4. Proposed EVSE pricing shall not be based on capturing California’s Low Carbon Fuel Standard (LCFS) credits as they shall be assigned to Peninsula Clean Energy

5. Submit your bid response by email to the Town of Atherton and Program contacts before 5pm on the 20th business day after receipt of the bid request email

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Item No. 10
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: APRIL 19, 2023
SUBJECT: APPROVAL OF PLAYSTRUCTURE REPAIRS AT HOLBROOKPALMER PARK PLAYGROUND

RECOMMENDATION
It is recommended that the Council authorize funding in the amount of $65,045.25 for the purchase of materials and repair of the play structure at the Park; and authorize the City Manager to contract with Community Playgrounds for the repair work.

BACKGROUND
During a routine inspection of the playground on February 15, 2023, staff noticed significant deterioration in several supports on the play structure for older children in the park. The play structure was subsequently closed from use and taped off for safety. In addition to the structural supports needing repair/replacement, there were other damaged and rusted parts needing replacement.

ANALYSIS
Following the inspection and closure of the play structure, staff contacted the equipment manufacturer regarding the structure and needed parts to affect repair and reached out to two playground installers for quotes for installation.

The equipment manufacturer provided quotes for both timber base beams and posts as well as base beams and posts made from recycled plastic as follows:
• Fir Beams/Posts - $10,616.88
• Recycled Plastic Beams/Posts - $13,816.09
Additional replacement parts for the structure were quoted at $5,447.19.

Due to the nature of the replacement parts (structural beams and posts), the structure must be

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Repair of Children’s Play Structure at Park
APRIL 19, 2023

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completely disassembled and reassembled for installation. Staff obtained a sole-source quote for installation from Community Playgrounds, Inc. in the amount of $43,981.18.

During the site and landscape walkthrough conducted by the Park and Recreation Committee, Committee members opined on the roped off play structure recommending that it would be better to remove or repair the structure than keep it roped off for an extended period of time. Staff is recommending that the play structure be repaired with fir beams and posts rather plastic; and be repaired rather than removed at this time. However, staff also recommends that the Council consider redesigning the playground area as part of the upcoming Capital Improvement Program.

FISCAL IMPACT
An allocation of $65,045.25 is needed to fund the play structure repair with fir beams/posts, including a contingency of $5,000. An allocation of $68,244.46 is needed to fund the play structure repair with recycled plastic beams/posts, including a contingency of $5,000.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life

POLICY FOCUS
Maintenance of the playgrounds and play structures is consistent with the Holbrook-Palmer Park Master Plan adopted in 2015.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
Park and Recreation Committee (meets each month)

ATTACHMENTS

1. Location Map

2. Parts and Installation Quotes

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Holbrook-Plamer Park
Playground Location Map

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Reference: Holbrook-Palmer Park
Atherton, CA
Previous Order No. 36883-B
To: ParkPacific, Inc.

Attn: Mr. Ted Jonsson
Date: Feb 21, 2023 Pages: 1 of 2
We are pleased to offer our quotation for the above-referenced project as follows:

Town of Atherton
Ms. Sally Bentz-Dalton
650/752-0526
Customer
Phone
[email protected]
E-mail [email protected]
Columbia Cascade Company
Makers of TimberForm® PipeLine® Playground Equipment
and Outdoor Fitness Systems, TimberForm Site Furniture
and CycLoops® CycLocker® Bicycle Management Products.

PO Box 1039
Camas, WA 98607-0039 U.S.A.

Telephone 503/223-1157
e-mail [email protected]

TIMBERFORM - OPTION ONE
Quantity Model No. and Description Price Each Total
Quote No. Q-23-96270-A1
1 Replacement Timber Base Beams for model No. 4654-M $ 3,090.00 TimberForm playground structure, free-of-heart-center
premium Douglas fir beams
set $ 3,090.00
1 Replacement Timber Posts for model No. 4654-M $ 5,090.00 TimberForm playground structure, free-of-heart-center
premium Douglas fir posts, includes attachment hardware set $ 5,090.00

9.375% $ 766.88
DELIVERY CHARGE TO ATHERTON, CALIFORNIA $ 1,670.00
SUBTOTAL $ 8,180.00

CALIFORNIA SALES TAX
DELIVERED TOTAL $ 10,616.88

TIMBERFORM - OPTION TWO
Quantity Model No. and Description Price Each Total
Quote No. Q-23-96270-A2
1 Replacement Plastic Base Beams for model No. 4654-M $ 4,425.00 TimberForm playground structure, Cedar colored 100%
post-consumer HDPE recycled plastic beams
set $ 4,425.00
1 Replacement Plastic Posts for model No. 4656-M $ 6,680.00 Timberform plyground structure, Cedar colored 100%
post-consumer HDPE recycled plastic posts, Includes
attachment hardware
set $ 6,680.00

9.375% $ 1,041.09
DELIVERY CHARGE TO ATHERTON, CALIFORNIA $ 1,670.00
SUBTOTAL $ 11,105.00

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To: ParkPacific, Inc.

Attn: Mr. Ted Jonsson
[email protected] Date: Feb 23, 2023 Pages: 2 of 2
Columbia Cascade Company
Makers of TimberForm® PipeLine® Playground Equipment
and Outdoor Fitness Systems, TimberForm Site Furniture
and CycLoops® CycLocker® Bicycle Management Products.

PO Box 1039
Camas, WA 98607-0039 U.S.A.

Telephone 503/223-1157
e-mail [email protected]
TimberForm Parts ship unassembled, but include assembly hardware, except anchoring bolts. Shipping packages are usually heavy and awkward and require mechanical handling to accomplish truck unloading at destination. Truck unloading and job site work are extra and not included.

Best regards,

COLUMBIA CASCADE COMPANY
By:

Ryan Brislawn
This quotation is good for 30 days and subject to our confirmation thereafter.

LEAD TIME: Shipment can occur within 60 days after our receipt of an acceptable order and final specifications.
[email protected]
hf
Visit our Web site www.timberform.com
© 2023 Columbia Cascade Company

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Quote
PO Box 4999, Walnut Creek, CA 94596
Phone: 888-460-7275
Fax: 888-461-7275
Email: [email protected]
Web: www.parkpacific.com
Date 3/6/2023
Quotation # 035675
PP Customer # 2835
Customer Ref #
Contact Name Sally Bentz-Dalton
Contact Phone # 650-752-0526
Customer
Ship To Address
Town of Atherton
91 Ashfield Road
Atherton, CA 94027
Town of Atherton
Public Works Department
93 Station Lane
Atherton, CA 94027
Project
ID #
12428 Project
Name
Holbrook-Palmer Park Project
Location
Atherton CA
Item Description Quantity UoM Unit Price Total
C-1675-2-71-TF
Columbia Cascade TimberForm® Model #1675-2-71-TF, Block Climber; EVERGREEN CASPAX-7 Powder-coated Finish (includes attachment hardware); Price Per Each
1 Each $1,255.00 $1,255.00
C-4400-1-02
Columbia Cascade TimberForm® Model #4400-1-02 Single Deck, BROWN Thermoplastic-Coated Perforated Steel SofDek (with attachment hardware); Price Per Each
2 Each $720.00 $1,440.00
C-4400-3-02
Columbia Cascade TimberForm® Model #4400-3-02 Corner Deck, BROWN Thermoplastic-Coated Perforated Steel SofDek (with attachment hardware); Price Per Each
2 Each $820.00 $1,640.00
C-91-12-08
Columbia Cascade TimberForm® Part for Play Structure Model #91-12-08-TF, Deck Riser; EVERGREEN CASPAX-7 Powder Coated Finish; Cedar colored Recycled Plastic Slats (includes attachment hardware); Price Per Each 1 Each $115.00 $115.00
FR020200
Shipping to ATHERTON, CA
* Truck unloading and installation by others lift gate not included. 1 Each $580.00 $580.00
Payment Terms Payment in full due upon delivery Order Total $4,450.00 Sales Tax $417.19
Estimated Lead Time* (See Terms and Conditions Below): 60 Days Shipping $580.00 Total $5,447.19
Requirements to Process Order
- Signed Quote or Order Confirmation
- Contact Name and Phone #:

Sally Bentz-Dalton
650-752-0526
- Submittal Drawing(s); (Circle One)
Required Not Required
- Payment of Required Deposit
Signature Date
Page: 1 of 1

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03/29/2023
23087
Sally Bentz-Dalton
Town of Atherton Play Structure Re
Atherton CA
Phone: 650.752.0526
Fax:

Date:

Project:

Job Number:

Contact:

Community Playgrounds, Inc.

Prepared By: Curt Wear
Item Amount
23087 Town of Atherton Play Structure Repair 23087
1 Install TimberForm Playground Features
1 Complete Disassembly of Existing Structure 12,858.30
2 Reassembly With New Timberform Parts 31,122.88
Phase Total: 43,981.18
Grand Total: 43,981.18
Notes:

Installation Only. All components to be furnished by others at the jobsite or shipped to Commuity Playgrounds.

Any components determined to be missing during construction or additional replacements shall be furnished by others.

DISCLAIMER
a- Play equipment prices are for installation only.
b- All equipment shall be furnished by others at the job site. Please call if receiving needs to be arranged. c- Installation includes: Layout – post hole drilling -concrete material for footings – assembly and installation complete and in place. CPI assumes open access to job site. Restricted access may result in a change order. d- Finish grade stakes and elevations shall be clearly marked or indicated at the installation sites by others. e- Community Playgrounds is not responsible to remedy excessive slopes under the play equipment that make the slides, play events or transfer station unable to meet California Safety or ADA standards. f- Hard rock or rocky soil conditions that require extra drilling and or labor, shall require a change order for additional cost. g- Play equipment is installed Plumb and Level per Manufacturer instructions. h- Bid assumes compacted sub-base for installation of footings. Footing spoils to be stockpiled on site. i – If substrate is unstable after digging, additional cost will be added for any sleeves or remedy for cave-in. No soils report available at time of bid.
j- Excludes return trip for factory retro fit or safety upgrades not included in the original installation of equipment. Change orders for additional work will apply.
k – CPI does not install athletic equipment no specified in bid. This includes volleyball, basketball or tennis nets. l – Bid is lump sum only. Breakout of bid is for scope clarification. m – Addendum N/A
n -Loose gravel not acceptable prior to drilling of footings. Additional change order to move and backfill area. o -CPI does not cut or install geo-fabrics prior to drilling of footings. p - Textura fees excluded.
q – Construction fence and portable restrooms provided by general contractor. r - Bid with Prevailing wage.
s- Excludes rebar cages for all play equipment. TYP

PROPOSAL
Initial:
200 Commercial Street
Vallejo, CA 94589
Phone: 415-892-8100
Fax: 415-892-3132
Please call us for Playground Safety Audits and Surface Impact Testing Proposal is for Grand Total Only unless stated otherwise in Notes Proposal expires 30 days after proposal date, if expired please call for updated pricing Page 235 of 253 Item No. 11
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: APRIL 19, 2023
SUBJECT: AWARD OF CONTRACT FOR THE ATHERTON RAIL STATION REHABILITATION PROJECT, PROJECT NUMBER 56285

RECOMMENDATION
It is recommended that the Council Award the construction contract for Atherton Rail Station Rehabilitation Project, Project Number 56085 to the lowest responsive bidder, Castillo Plumbing, Inc. of Hayward for $302,000 (Base Bid Only) and authorize funding for change orders up to $30,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

BACKGROUND
Pursuant to the Memorandum of Understanding (MOU) with Caltrain, the Town received a Measure A grant in the amount of $400,000 towards the improvement of the Atherton Station area.

The Town entered into an agreement with Garavaglia Architecture, Inc. for professional design services to remodel the station building to accommodate a potential mini rail history museum and to address deferred maintenance issues in the building.

This project consists of rehabilitation the existing wood framed structure for use as a train museum and rail history interpretive center as well as integrate the building with the new Town Center. The main elements of the scope include: Wood repair/replacement, roof repair, weatherization of the structure, electrical and mechanical improvements, exterior improvements, interior improvements, fixtures, furnishings and site improvements. The building will be enclosed with new doors added.

Site work includes restriping accessible parking, providing an accessible path from town center and from parking into building with limited landscape treatment along track side.

Due to funding concerns, the project included three (3) Additive Bid Alternates including:

Bid Alt #1 – Mechanical Scope - furnishing and installing a mechanical (HVAC) unit Bid Alt #2 – Monument Sign - rehabilitation and painting of the existing monument sign

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Atherton Rail Station Rehabilitation, Project 56285
APRIL 19, 2023

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Bid Alt #3 – Clock Scope - clean and repaint the exterior of the clock and repair any damaged weatherproofing on the access panels

ANALYSIS
Public Works staff administered a publicly noticed bid for the Atherton Rail Station Rehabilitation Project. Bids were opened on March 15, 2023. One (1) bid was received for the Atherton Rail Station Rehabilitation Project as follows:

CONTRACTOR LOCATION
Castillo Plumbing, Inc. Hayward
Base Bid $302,000
Bid Alt #1 – Mechanical Scope $20,000
Bid Alt #2 – Monument Sign $15,000
Bid Alt #3 – Clock Scope $8,000
Total Bid $345,000
As current funding for the project does not allow for award of the Base Bid and all of the bid alternates, staff is recommending award of the Base Bid only.

FISCAL IMPACT
The project has been allocated $400,000 in the Capital Improvement Program, funded through a Measure A grant pursuant to the Memorandum of Understanding with Caltrain. Approximately $96,000 of these funds were encumbered for the project design. An additional allocation of $28,000 will be needed to fund the construction of the Base Bid including a $30,000 contingency.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area C – Create and Expand the Town Center/Library

POLICY FOCUS
The Council policy focus should be on the integration of the station building into the Town Center and its use as a train museum and rail history interpretive center.

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Atherton Rail Station Rehabilitation, Project 56285
APRIL 19, 2023

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1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS
None

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Item No. 12
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: APRIL 19, 2023
SUBJECT: AUTHORIZATION TO USE FY 2022/23 TOWN LIBRARY FUNDS

TO SUPPORT PRODUCTION OF TWO ATHERTON HISTORY
VIDEOS

RECOMMENDATION
Authorize the City Manager to use FY 2022/23 Town Library Funds in support of the production of two (2) Atherton History Videos.

BACKGROUND
The City Council established two subcommittees to work on distinct projects – the Train Station Renovation and the 100-Year Celebration. As each project moved forward, they independently discussed the possibility of creating history videos for Town and Library use related to the Train/Train Station, and Town History. Once produced, both videos would reside in the Atherton Library and be available for check-out as DVDs. In addition, both could run in loops within the Train Station, Library, and/or City Hall.

Staff was asked to obtain estimates to produce the two videos, each 3 to 5 minutes in length.

Because these videos would be check-out material within the Atherton Library, staff also reached out to the Library Director to determine if library funds would be supported as a funding source for the project. It was anticipated that the cost of video production would be within the City Manager’s signature authority for professional services - $25,000.

ANALYSIS
Staff prepared an informal request for services with a basic scope for each video and sent the scope to seven (7) known videographers that have done work for the Town and/or Library in the recent past. We received four (4) responses.
— Andrew Klein, Fog Coast Productions ($27,500 - $34,500) — Bill Aylward, Fred and Ethel ($25,000)
— Kristin Tieche, Selvavision ($21,643.90)
— Charles Marsala, AWE News ($19,500)

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Atherton History Videos
APRIL 19, 2023

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After review of the proposals received, staff recommends Selvavision as the selected vendor. Since the two videos are independent of the Town’s 100-Year Celebration event, just coincidental to their use and we would be using a single vendor; I suggest that the Train Station Renovation Subcommittee (Councilmember DeGolia and Vice Mayor Hawkins-Manuelian) work with staff as the points of contact from the Council on their production.

As a professional service contract, we are not required to use the lowest responsive bidder and may select any of the submittals.

Staff is seeking Council support for use of the Town’s FY 2022/23 Library Funds toward this project.

FISCAL IMPACT
None.

POLICY FOCUS
There are no significant policy issues associated with this item.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Selvavision Proposal

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From: Kristin Tieche [email protected]
Subject: Re: Atherton History Videos - Scope of Work/Bid Date: April 5, 2023 at 6:13 PM
To: George Rodericks [email protected]
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Great, thanks!
On Wed, Apr 5, 2023 at 5:38PM George Rodericks <[email protected]> wrote:

The team would be myself and two city council members. We would be the primaries. The council members are Rick DeGolia, and Diana Hawkins-Manuelian.

George Rodericks
City Manager
Town of Atherton
80 Fair Oaks Lane
Atherton, CA 94027
(650) 752-0504 - Office
[email protected]
Schedule A Meeting With Me
PUBLIC DISCLOSURE NOTICE:

On Apr 5, 2023, at 4:36 PM, Kristin Tieche <[email protected]> wrote:
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Hi George,
Great to meet you on Zoom yesterday. I have a question.

Will you be the primary point of contact for this project, or will there be a team of people serving as creative leads? If the latter, could you let me know who the team would be?
Thank you!
On Mon, Mar 27, 2023 at 6:05PM Kristin Tieche <[email protected]> wrote:

Thank you, George.

I'll look over the Scope of Work and let you know if I need to schedule a meeting to ask any questions.

Have a great evening,
Kristin
On Mon, Mar 27, 2023 at 3:11PM George Rodericks <[email protected]> wrote:

Kristin (Selvavision) -
The Town of Atherton is seeking a vendor/firm to create two local history videos. The first video will comprise a brief History of the Town of Atherton. The purpose of this video is to showcase the Town and its history since incorporation in 1923. The video will be made available in the Atherton Library and may run on a loop on Town monitors throughout the Town Center.

The second video will comprise a brief History of the Train and the Atherton Train Station. The purpose purpose of this video is to showcase the historical significance of the train, the Atherton Train station and promote the station’s connection to the area. The Train Station existed long before the Town’s incorporation in 1923. This video will be made available in the Atherton Library and also within the newly renovated Historic Train Station. The video will be incorporated into a history display and visitors will watch the video during their visit.

Attached is a short Scope of Work for the project. Production dates and timing are somewhat flexible, but the Town would like both videos completed by the end of August. It is anticipated that a Subcommittee of the City Council along with Town Staff will assist with identification of historic materials, review of final editing and script.

Please provide a bid response by April 7, 2023. Page 241 of 253 Please provide a bid response by April 7, 2023.

George Rodericks
City Manager
Town of Atherton
80 Fair Oaks Lane
Atherton, CA 94027
(650) 752-0504 - Office
[email protected]
Schedule A Meeting With Me
PUBLIC DISCLOSURE NOTICE:

This email and any attached files were sent from an email account assigned to a public official for the Town of Atherton. This email, replies to this email, or emails sent directly to this email account may constitute a public record and, if retained during the normal course of business, may be subject to disclosure to any person upon request. --
Kristin Tièche - Executive Producer & Creative Director (she/her) http://selvavision.com
in: https://www.linkedin.com/in/kristintieche/
t: 323.243.1585
--
Kristin Tièche - Executive Producer & Creative Director (she/her) http://selvavision.com
in: https://www.linkedin.com/in/kristintieche/
t: 323.243.1585
--
Kristin Tièche - Executive Producer & Creative Director (she/her) http://selvavision.com
in: https://www.linkedin.com/in/kristintieche/
t: 323.243.1585

Page 242 of 253 ends

From: Kristin Tieche [email protected]
Subject: Selvavision proposal and budget for Atherton History and Train Station videos Date: April 7, 2023 at 1:09 PM
To: George Rodericks [email protected]
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Hi George,
Please find my proposal and budget attached for the two videos. My team and I are very excited about the opportunity to collaborate with you and your team to create two compelling history videos.

Should you have any follow up questions or need changes, please do not hesitate to contact me.

Thanks for this opportunity to present our concept.

Have a great weekend,
Kristin
--
Kristin Tièche - Executive Producer & Creative Director (she/her) http://selvavision.com
in: https://www.linkedin.com/in/kristintieche/
t: 323.243.1585
Selvavision
Atherto…sal.pdf
Selvavision
Athtert…23.pdf

Page 243 of 253 ends

SELVAVISION PROPOSAL FOR

TOWN OF ATHERTON VIDEO SERIES
Kristin Tieche
Selvavision
T: 323-243-1585
E: [email protected]

Page 244 of 253 ends

Introduction
Selvavision is thrilled to propose this concept for the Town of Atherton’s two history videos.

Selvavision specializes in creating short-form video content, including explainers, branded content, promotions, and mini-documentaries. It would be our honor to help the Town of Atherton tell the story of the town and its residents since it was founded in 1923 to today, and that of the historic train station, the train and its passengers. These two history videos will inform, educate and engage all visitors to City Hall, the public library and the historic train station, as well as social media channels where it will be encountered by followers. And of course, the videos will dazzle guests who attend Atherton’s Centennial Celebration in September 2023. Viewers will leave with a better understanding of how Atherton came to be what it is today – from a railroad flag stop between San José and San Francisco to a beautiful tree-covered residential community in the heart of Silicon Valley.

Messaging and Target Audience
Selvavision will work with Atherton’s team to optimize viewers’ interest and engagement with both videos. We propose that the two 3-5 minute videos follow a documentary style. Each video will tell a story and engage visitors with fascinating historical details and with voices from the past. Selvavision’s team will listen to and collaborate closely with the Town of Atherton’s creative team, including the City Manager and two City Council Members, to craft the stories of each video, the voiceover narration and on-screen text that communicates the following points:

History of Atherton Video
● Early history and foundation of town in 1923
● Naming (and renaming) of the town
● Early residents and the locations of land/homes
● Railroad stop and its importance in town’s history
● Landmark buildings and residences
● Natural history and old trees
● Parks, neighborhoods and current culture/demographics History of Train Station/Train Video
● 19th-century history of the train station
● Cultural history of the early train’s passengers
● Historical figures who rode the train
● Southern Pacific Railroad history relevant to Atherton ● The train station itself, its structure, renovations
● How the station connected Atherton to the region
● How the station came to be a rail history museum
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Each video will include creative voiceover narration that gives a feeling of the era. It will also include soundbites from the town historian and potentially other residents who can contribute to telling the story of Atherton’s historic places and people.

Apart from being unveiled at Atherton’s Centennial Celebration, the history of the Town of Atherton video will be seen primarily by people visiting City Hall, while the video of the train station will be on display at the rail museum. It is expected that a cross-section of people will encounter the videos, including adults who visit City Hall for business, train aficionados visiting the railroad museum, families visiting the museum and public library, followers to Atherton’s social media channels, and subscribers to the printed newsletter. The video will spark interest in Atherton’s history among the people who encounter it through any of the above mentioned channels. The videos will also have an educational appeal and could be of interest to Atherton’s schools. The Atherton train station video may also potentially entice visitors to become members of the new rail history museum. Ultimately, both videos will help residents and visitors develop a deeper appreciation for Atherton’s fascinating history.

Project Description
Each 3-5 minute video will use a combination of archival photos and media, stunning b-roll and drone footage of Atherton and the train station, voiceover narration and music, interview soundbites with town historian and other residents, subtitles for deaf and hard-of-hearing viewers, on-screen graphics indicating historical landmarks, important dates and points of interest, engaging music, and other elements agreed upon by the creative team.

Selvavision’s team will collaborate with Atherton’s City Manager and Council Members to write narration for each video that will reach all target audiences – attendees of the Centennial Celebration, Atherton residents, train aficionados, families and social media followers. The narration will be intercut with soundbites in each video to tell the rich story of the town and the train station, including anecdotes about historically significant residents and train passengers.

The videos will inform, educate and engage audiences, leaving them with a greater knowledge of and connection to their surroundings and how the town and train station have evolved over time.

Locations and Schedule
During pre-production, the producer will work with the City Manager and City Council Members to scout all the necessary locations for each video, including where to film interviews. We will choose an appropriate location for each interview and obtain permits, if needed. The producer will also work with Atherton’s team to create an outline for the story of each video. Furthermore, the producer will work with the Atherton Heritage Association to obtain photos and media to be featured in both videos, as well as historical knowledge that can contribute to the story outlines, using the book “Under the Oaks” as inspiration. When the outlines and shot lists are completed, and we receive signoff from Atherton’s team, we can begin filming. 2

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We propose three full days of filming in Atherton as follows:

Day 1 - interviews with historian and other residents, exact locations TBD Day 2 - b-roll of Town of Atherton, historical landmarks/buildings/residences, train station, parks, and nature
Day 3 - drone cinematography and continued filming of b-roll On day 1 of filming, we will conduct interviews with the town historian and additional residents who can speak specifically about the history of the Town of Atherton and/or the train station and train. On this day, we’ll need a full crew (producer/director, cinematographer, location sound mixer, production assistant). We will use the interviews to help us add to the shot list for filming b-roll on day 2 and drone footage on day 3 (shooting dates do not necessarily need to be consecutive).

On day 2, the producer/director will work on location with the cinematographer to ensure we capture b-roll of all the locations. On day 3, the cinematographer will complete the drone footage and remaining b-roll on his own. We will work with the City Manager and Council Members to acquire any permits needed to film at historical landmarks, buildings, residences and parks. We will also acquire a permit to use the drone, if required.

Media will be transferred at the end of each day to two hard drives – one for editing and one for media backup. The backup drive will be left with the City Manager with all the raw media after day 3.

Once the filming is complete, the producer will select soundbites to be used in each video’s script. The voiceover narration will be written and recorded, and the final scripts will be sent to the Atherton team for approval.

Each 3-5 minute video should take five days to edit and include three rounds of review.

Additional changes after the third review may require additional editing days, and will be negotiated between Selvavision and the Town of Atherton’s team. Also, if the videos are longer than 5 minutes in length, additional days of editing may be required, and will be negotiated with Atherton’s team.

Stylistic Approach
Each video will play on nostalgia and will captivate target audiences using archival photography, descriptive voiceover and storytelling, stunning footage of Atherton, and iconic music. Each video will rely on eye-catching visuals – both archival and beautiful video filmed by our team – and the powerful storytelling carried by the voiceover narration. To accomplish this, we propose using the following cinematic techniques to best tell the story of the Town of Atherton and its historic train station:
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● Epic and stunning drone cinematography of the town, historic landmarks/buildings, train station, train tracks, nature and parks
● Establishing shots of historic landmarks (carriage house, council chambers, residences, train station and tracks, etc.)
● B-roll of important historic artifacts and points of interest in the town ● Archival still photography and newspaper articles
● Splicing archival photos with present day imagery
● Archival video footage and/or sound recordings, if available ● Creative voiceover narration that conveys sense of nostalgia ● Soundbites from expert interview with town historian (and other residents, as needed) ● Music that captures the feel of historical periods represented in Atherton’s history, and also engages target audiences
● Use of film grain, film dust, sepia tone effects and other techniques to give the feel of the past, as appropriate
● Sound effects to add texture
We will work with a talented writer who will string together historical facts into a compelling story.

We will also work with a voiceover artist skilled at creating different voices representing significant historical figures. Ultimately, the two videos will encourage people to stop and pay attention until the end.

Core Team
Kristin Tieche (Producer/Director/Editor) is a seasoned producer and director who specializes in creating unforgettable video content that engages audiences and inspires action. Her collaborative style leads to confident and satisfied clients, such as INSEAD Business School, TED, Zuora, San Mateo County Libraries, NHK Japan, Bridge the Gap College Prep, Sustainable Future Outdoor Academy, GoPro, and more.

Kristin has worked as a producer and editor on feature documentaries that include the Sundance Audience Award winning "Fuel" (2008), the PBS/Independent Lens film, "Power Paths" (2009), and the festival winner, “Love Thy Nature” (2014). She has edited programming for networks such as PBS, National Geographic, Court TV, Smithsonian Channel, Al Jazeera, and Food Network.

Kristin holds a Master of Arts in Television, Radio and Film from the S.I. Newhouse School of Public Communications at Syracuse University, where she received awards from the National Academy of Television Arts and Sciences in screenwriting and sound design. She also holds a certificate in Sustainability from City College of San Francisco.

Bonnie Day (Writer) is an Emmy award-winning former TV news anchor and reporter for NBC, ABC and Fox News. Bonnie specializes in crafting unique and memorable storytelling for video, print, digital media and beyond. With a background in journalism and documentary, Bonnie is uniquely wired to create captivating, powerful narration that dazzles across every media 4

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platform. Recently, Bonnie worked as head writer on a unique historical project, for a Fortune 500 client. Based on DNA research, the five-year project told the story of one family’s ancestry through multiple short documentary films. The bottom line – Bonnie is a storyteller, with a gift for finding the heart and humor in every story.

JJ Harris (Cinematographer) is an accomplished cinematographer and certified drone pilot who lends his positive energy to the brands and causes that he believes in. JJ is best known for his stunning cityscape and landscape photography of California’s beautiful cities, towns and parks, making any project he contributes to soar to new heights. His work extends to the corporate world including projects for Facebook, Western Digital, ESPN, The Super Bowl 50 Host Committee, Adobe, and GE. Driven by his never-ending quest to perfect his craft, JJ continues to push boundaries when it comes to content creation, composing and capturing visuals that are equally engrossing and heartfelt.

Rachel Saldivar (Location Sound) is a lifelong recording artist turned production and post-production sound mixer and editor. With over 10 years of experience in vocal recording and music mixing, she has tailored her audio production skills to suit a wide range of projects. From running sound boards on large budget, multi-character feature films, to recording intimate, content sensitive, sit-down interviews, for independent and network documentaires, Rachel's passion for high quality audio keeps her on the forefront of new technologies and techniques to capture the highest quality recordings for your production. Rachel’s clients include brands like Nike, Adidas, and Sephora, and broadcast networks and studios like DiscoveryPlus, TLC, The History Channel, Hulu, ESPN, BET, and more.

Voiceover artist to be determined. We would like to discuss voice options with the Town of Atherton’s team.

Estimated Budget
The total estimated budget for two videos up to 5 minutes each is $21,643.90. Please refer to the attached complete budget for line items.

Proposed Timeline
Selvavision proposes to produce and film the two videos together, to save time and reduce costs. We propose five days of pre-production and writing, three days of filming, one day of voiceover recording and ten days of editing.

The proposed timeline for the two videos is as follows, though actual schedule may vary:

1. Kickoff Meeting: May 1, 2023

2. Pre-production: May 2-15, 2023

3. Production/Filming: May 16-30, 2023

4. Post-production: June 1-15, 2023
5

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5. Final delivery: June 16, 2023
By being efficient with the number of days of filming, we can streamline our production and post-production process and have the videos finished well before the August 16, 2023 deadline.

However, if the videos need to be longer than 5 minutes, additional edit days may be required.

Why Partner with Selvavision
Selvavision is a woman-owned business that has provided video production and post-production services to the San Francisco Bay Area community for 15 years. We work with a pool of talented creative professionals, hand-selected to best fulfill the video production needs of each and every client. Selvavision is set apart from other video production companies through our commitment to sustainability and social responsibility. We follow the code of best practices in sustainable filmmaking, including:
● Reduced usage of fossil fuels during production by carpooling ● Supporting women and people of color contractors and vendors to support workforce equity
● Supporting local vendors to bolster local economy
● Reduced consumption and waste on set
● Conservation water/energy conservation on set and during post-production It would be an honor to collaborate with your team to create this new engaging video for the Town of Atherton.

Examples of our work:

Video for non-profit organization:
https://vimeo.com/660256368
Video for global corporation:
https://vimeo.com/568761181
Video for city governmental agency:
https://vimeo.com/721290158
References
Furnished upon request.

Conclusion
Thank you for this opportunity to submit this proposal to your team at the Town of Atherton. We look forward to collaborating with you to create two historical videos that not only exceed your expectations, but also engage and inform Atherton’s residents and visitors. We hope that, by 6

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working with you to create these videos, Town of Atherton will choose Selvavision to fulfill your video production needs in the future.

Contact
Kristin Tieche
Executive Producer/Creative Director, Selvavision
T: 323-243-1585
E: [email protected]
7

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Kristin Tieche
323-243-1585
2261 Market Street, #292
San Francisco, CA 94114
United States
Prepared For
George Rodericks
Town of Atherton
80 Fair Oaks Lane
Atherton, CA 94027
United States
Estimate Number
ATH_040323
Reference
2 History Videos/Town of
Atherton & Train Station
Estimate Date
04/03/2023
Description Rate Qty Line Total
Pre-Production
Location scouting; recruit/hire crew; prepare production documents; craft messaging with client; rent equipment; obtain filming permits; transfer archival stills onto hard drive
$750.00 2 $1,500.00
Writing
Write and revise script for narration
$750.00 3 $2,250.00
Producer/Director
Direct and manage crew on set for 2 days. Work with client to ensure all required media is captured.
$1,000.00 2 $2,000.00
Cinematography
Day 1 - interviews for both videos, Day 2 - b-roll of town and train station, Day 3 - drone footage of town and train station and remaining b-roll
$1,300.00 3 $3,900.00
Equipment
Camera, Audio, Lighting
$500.00 3 $1,500.00
Sound Mixer
Labor and equipment
$1,100.00 1 $1,100.00
Production Assistant
Audio and camera assistant
$300.00 1 $300.00
Voiceover
Record narration
$700.00 1 $700.00 Page 252 of 253
Notes
Actual costs of equipment, music, mileage, etc. may vary.

Terms
50% deposit and 50% after completion. Net 30 payment upon receipt of invoice via bank transfer.

Editing
Edit, revise and color correct two 3-5 minute videos. Deliver per client's specifications. Includes 3 rounds of review for each video. $700.00 10 $7,000.00
External hard drive
One editing hard drive, one media backup drive
$189.95 2 $379.90
Music
Up to 6 music cues
$50.00 6 $300.00
Meals
$30 per person per day
$30.00 7 $210.00
Mileage
29 miles one way SF to Atherton, $.655/mile x 16 RT trips $304.00 1 $304.00
Miscellaneous
Parking and other incidentals
$200.00 1 $200.00
Subtotal
Tax
21,643.90

0.00 Estimate Total (USD) $21,643.90

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Atherton City CouncilApril 19, 2023

Atherton City Council
April 19, 2023