Atherton City Council
April 19, 2023

AGENDA PACKET
Town of Atherton
City Council
APRIL 19, 2023
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Remote Public Comments:

Meeting participants are encouraged to submit
public comments before the meeting. The following
email will be monitored during the meeting and
public comments will be documented for the
record.

Email: [email protected]
This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor Hawkins­Manuelian, Mayor Widmer

PRESENTATIONS
SAN MATEO COUNTY AGE­FRIENDLY COMMITTEE PRESENTATION
RECOGNITION OF NATIONAL PEACE OFFICERS MEMORIAL DAY
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Meeting Agenda Packet – April 19, 2023

[email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to April 2023 Monthly Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 5)

1. APPROVAL OF MINUTES
Report: FRANCESCA REYES, OFFICE SPECIALIST
Recommendation: Approve minutes for March 15 and April 5, 2023.

Description: This item involves approval of the minutes from prior meetings.

2. APPROVAL OF BILLS AND CLAIMS FOR MARCH 2023 IN THE AMOUNT OF $1,391,045.

Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the bills and claims for March 2023 in the amount of $1,391,045.

Description: This is a routine item to review the bills and claims from March 2023.

3. ACCEPT THE SCOPE OF WORK FOR THE INCLUSIONARY STUDY AS DIRECTED BY THE ADOPTED HOUSING ELEMENT; DIRECT THE CITY ATTORNEY TO PREPARE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE WORK; AND ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION TO APPROPRIATE FUNDS WITHIN THE FY 2022/23 BUDGET TO COMPLETE THE STUDY
Report: SUNG H. KWON, TOWN PLANNER
Recommendation: It is recommended that the City Council accept the Scope of Work for the Inclusionary Study as directed by the Adopted Housing Element; direct the City Attorney to prepare and authorize the City Manager to execute an agreement for the work; and adopt the attached Budget Amendment Resolution to appropriate $97,200 within the FY 2022/23 Budget to complete the Study.

Description: This item involves authorization of the preparation of the Inclusionary Study as directed by the Adopted Housing Element.

4. APPROVAL OF EVENT GARDEN ENHANCEMENTS AT HOLBROOK­PALMER PARK
Report: SALLY BENTZ­DALTON, TOWN ARBORIST/PARK MANAGER
Recommendation: It is recommended that the Council authorize an amendment to the Town’s Contract with Brightview Landscape Services for improvements in the Event Garden at HolbrookPalmer Park in an amount not­to­exceed $70,000 and authorize a contingency in the amount of $5,000 for unforeseen issues.

Description: This item involves Council approval of funding to refurbish the Event Garden at Holbrook­Palmer Park.

Meeting Agenda Packet – April 19, 2023

Description: This item involves authorization of the preparation of the Inclusionary Study as directed by the Adopted Housing Element.

4. APPROVAL OF EVENT GARDEN ENHANCEMENTS AT HOLBROOK­PALMER PARK
Report: SALLY BENTZ­DALTON, TOWN ARBORIST/PARK MANAGER
Recommendation: It is recommended that the Council authorize an amendment to the Town’s Contract with Brightview Landscape Services for improvements in the Event Garden at HolbrookPalmer Park in an amount not­to­exceed $70,000 and authorize a contingency in the amount of $5,000 for unforeseen issues.

Description: This item involves Council approval of funding to refurbish the Event Garden at Holbrook­Palmer Park.

5. APPROVAL OF FUNDING AND AWARD OF CONTRACT FOR DECOMPOSED GRANITE PATHWAY IMPROVEMENTS IN HOLBROOK­PALMER PARK
Report: SALLY BENTZ­DALTON, TOWN ARBORIST/PARK MANAGER
Recommendation: It is recommended that the Council authorize funding and award a contract to Brightview Landscape Services in the amount of $95,288.59 to replace the existing asphalt pathway in Holbrook­Palmer Park between the pedestrian bridge and the park entry with a decomposed granite (DG) path in Holbrook­Palmer Park and authorize a contingency in the amount of $5,000.

Description: This item involves Council approval of refurbishment of a portion of the asphalt pathway in Holbrook­Palmer Park to decomposed granite, consistent with the Park Master Plan.

PUBLIC HEARING (Items 6 – 7)

6. WAIVE THE FIRST READING AND INTRODUCE BY TITLE ONLY, AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 8.16 TO BAN GAS POWERED LEAF BLOWERS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council waive the first reading and introduce by title only, an Ordinance amending Chapter 8.16 of the Atherton Municipal Code to ban gas powered leaf blowers.

Description: This item involves the introduction for 1  Reading of an Ordinance to ban the use of gas­powered leaf blowers beginning July 1, 2024.

7. REQUEST TO REVIEW THE PROPOSAL FOR A TENTATIVE MAP AND CONDITIONAL EXCEPTION TO ALLOW THE SUBDIVISION OF A 2.5 ACRES LOT INTO TWO LOTS WITH NON­CONFORMING LOT WIDTHS (LESS THAN REQUIRED 175 FT.) AT 43 SANTIAGO AVENUE. (APN 070­343­310) Report: RADHA HAYAGREEV, SENIOR PLANNER
Recommendation: It is recommended that the City Council approve the Notice of Exemption, Tentative Map, Conditional Exception Certificate (based on Planning Commission’s recommendation) for  proposed lot split with substandard lot widths at 43 Santiago Avenue.

Description: Public Hearing to Consider and Approve a Tentative Map, Conditional Exception and Notice of Exemption to Allow the Subdivision of a 2.5 acre lot Into Two Lots With Non­Conforming Lot Widths at 43 Santiago Avenue in Atherton, Ca (Resulting in Less Than 175 Standard 175 Ft. Required Lot Width).

CEQA: The Tentative Map approval would be exempt from the provisions of the California Environmental Quality Act (CEQA) under both the Class 32 (infill) exemption and Section 15061(b)(3).
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Meeting Agenda Packet – April 19, 2023

Report: RADHA HAYAGREEV, SENIOR PLANNER
Recommendation: It is recommended that the City Council approve the Notice of Exemption, Tentative Map, Conditional Exception Certificate (based on Planning Commission’s recommendation) for  proposed lot split with substandard lot widths at 43 Santiago Avenue.

Description: Public Hearing to Consider and Approve a Tentative Map, Conditional Exception and Notice of Exemption to Allow the Subdivision of a 2.5 acre lot Into Two Lots With Non­Conforming Lot Widths at 43 Santiago Avenue in Atherton, Ca (Resulting in Less Than 175 Standard 175 Ft. Required Lot Width).

CEQA: The Tentative Map approval would be exempt from the provisions of the California Environmental Quality Act (CEQA) under both the Class 32 (infill) exemption and Section 15061(b)(3).

REGULAR AGENDA (Items 8 – 12)

8. REVIEW AND FEEDBACK REGARDING THE REPORT FROM THE AD HOC CITY COUNCIL SUBCOMMITTEE ON HOUSING – CRITERIA FOR
OPPORTUNITY SITE SELECTION
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review, discuss and provide direction to staff regarding the Report from the Ad Hoc Subcommittee on Housing.

Description: This item involves a discussion of the Report from the Ad Hoc Subcommittee on Housing and their recent review of criteria for the Council to codify. The Council will discuss the Report and provide direction to staff.

9. DISCUSS AND DECIDE ON THE INSTALLATION OF ELECTRIC VEHICLE (EV) CHARGING INFRASTRUCTURE AT HOLBROOK­PALMER PARK THROUGH PENINSULA CLEAN ENERGY’S EV READY PROGRAM
Report: RACHAEL LONDER, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council discuss and decide if the Town should allocate funding to install EV Charging Infrastructure at Holbrook­Palmer Park through Peninsula Clean Energy’s EV Ready Program
Description: This item is to discuss a funding request for the installation of EV Chargers at Holbrook Palmer Park through Peninsula Clean Energy’s EV Ready Program.

10. APPROVAL OF PLAYSTRUCTURE REPAIRS AT HOLBROOK­PALMER PARK

PLAYGROUND
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize funding in the amount of $65,045.25 for the purchase of materials and repair of the play structure at the Park; and authorize the City Manager to contract with Community Playgrounds for the repair work.

Description: This item involves discussion and approval by the Council for purchase of materials and playstructure repairs at Holbrook­Palmer Park Playground.

11. AWARD OF CONTRACT FOR THE ATHERTON RAIL STATION REHABILITATION PROJECT, PROJECT NUMBER 56285
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council Award the construction contract for Atherton Rail Station Rehabilitation Project, Project Number 56085 to the lowest responsive bidder, Castillo Plumbing, Inc. of Hayward for $302,000 (Base Bid Only) and authorize funding for change orders up to $30,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

Description: This item involves discussion and approval by the Council of a construction Meeting Agenda Packet – April 19, 2023

Description: This item involves discussion and approval by the Council for purchase of materials and playstructure repairs at Holbrook­Palmer Park Playground.

11. AWARD OF CONTRACT FOR THE ATHERTON RAIL STATION REHABILITATION PROJECT, PROJECT NUMBER 56285
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council Award the construction contract for Atherton Rail Station Rehabilitation Project, Project Number 56085 to the lowest responsive bidder, Castillo Plumbing, Inc. of Hayward for $302,000 (Base Bid Only) and authorize funding for change orders up to $30,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

Description: This item involves discussion and approval by the Council of a construction project to restore the Atherton Train Station consistent with the recommendaiton for a Train History Museum.

12. AUTHORIZATION TO USE FY 2022/23 TOWN LIBRARY FUNDS TO SUPPORT PRODUCTION OF TWO ATHERTON HISTORY VIDEOS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: Authorize the City Manager to use FY 2022/23 Town Library Funds in support of the production of two (2) Atherton History Videos.

Description: This item involves authorization for the City Manager to use FY 2022/23 Library Funds for the production of two Town history videos.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
PUBLIC COMMENTS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.  Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752­0500.  Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF

35.104 ADA Title II)
AB 2449 & AB 361:

Meeting Agenda Packet – April 19, 2023

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752­0500.  Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF

35.104 ADA Title II)
AB 2449 & AB 361:

AB 2449 reiterated standard Brown Act teleconference rules, re­codifies the rules set out in AB 361 for times of declared emergency, and also provides for relaxed teleconferencing rules when a member of the legislative body needs to attend remotely for an emergency, or other reasons supported by “just cause.”
Teleconference Rules Available Jan. 1, 2023
A legislative body may hold a “hybrid” (partial teleconference, partial in­person) meeting without having to comply with certain procedural requirements (post agendas at teleconference locations, identify teleconference locations in the agenda, make all teleconference locations open to the public) in the following limited circumstances:

One or more members of the legislative body (but less than a quorum) have “just cause” for not attending the meeting in person (childcare or family caregiving need, contagious illness, physical or mental disability need, or travel while on official public business); or One or more members of the legislative body (but less than a quorum) experience an “emergency circumstance” (a physical or family medical emergency that prevents in­person attendance).

The legislative body will continue to have the option to meet via teleconference by following traditional Brown Act rules of identifying, posting, and opening up their teleconference locations.

Meeting Agenda Packet – April 19, 2023

Age-Friendly
San Mateo Cities and
County

Center for Age-Friendly Excellence
Advancing, vibrant, healthy, inclusive
communities for all, and…
…“Tap the potential that older people
represent for humanity” - WHO

Age-Friendly Network founded in 2005 and
today there are over 1400 cities worldwide
Cities of Brisbane, East Palo Alto, and Atherton
are next!
Eleven cities in SMC are now certified.

Center for Age-Friendly Excellence

Center for Age-Friendly Excellence
What does it mean to be age-friendly?
“ Membership … reflects cities’ commitment to listen to the needs of their ageing population, assess and monitor their age-friendliness and work collaboratively with older people and across sectors to create agefriendly physical and social environments.

Membership is also a commitment to share experience, achievements and lessons learnt with other cities and communities.”
~ World Health Organization

10,000 US adults turn 65 daily and this will
continue until 2029-2030
By 2050, at least 22% of the world’s humans
will be older persons and most will live
within cities
Center for Age-Friendly Excellence

• Outdoor spaces and buildings
• Transportation
• Housing
• Social participation
• Respect and social inclusion
• Civic participation and employment
• Communication and information
• Community support/health service
Eight Domains of Livability:

Center for Age-Friendly Excellence

 Housing Element, alternate
- Senior Housing
 Capital Projects
- ECR/Selby Intersection Improvement Alternatives
 Neighborhood Traffic Management
 Bike Pedestrian Master Plan
- Middlefield Bicycle Lane Improvement
 Community Resources
- Crime Prevention, Emergency and Evaluation
Town of Atherton
Center for Age-Friendly Excellence

AF Process Model in San Mateo County
✔ County-wide core team
✔ Organize age-friendly taskforces in each city
✔ Community involvement and assessment
▪ Focus groups
▪ Existing quantitative data surveys
▪ Develop project ideas to meet needs
✔ Mayor signs Letter of Support
✔ Submit application to AARP
Center for Age-Friendly Excellence

A simple five year commitment:
✔ Planning and AARP Application Submission (During Year 1) ✔ Action Plan (2 Years after certified)
✔ Implementation (Years 1-5)
✔ Evaluation (End of Year 5)
✔ Continual Improvement
Network membership
Cities who are age friendly certified commit to a cycle of continually assessing/improving their age-friendliness
Center for Age-Friendly Excellence

An Age-friendly city generates:
✔ Economic Benefits
✔ Social Capital
✔ Infrastructure Innovations
✔ Healthy Communities
Leadership, vision and courage in San Mateo
County is exceptional. Excellent partners!
Center for Age-Friendly Excellence

Age-Friendly Summit
April 17th at 1:30 pm in Half Moon Bay

Opportunities to:
✔ Network and meet others
✔ Share successes and challenges
✔ Learn from each other
✔ Collaborate
Center for Age-Friendly Excellence

We respectfully request the support of the City:
✔ Publicize the age-friendly efforts
✔ Recommend members for the focus groups
(diverse/inclusive in ethnicity/thought/culture)
✔ Once CAFE has completed our process, your city’s
and community’s support and leadership is needed to
move forward.

Can you commit to supporting this?
Center for Age-Friendly Excellence

An Age-friendly city is an inclusive and accessible
urban/rural environment that promotes active
aging
CAFE’s (cfafe.org) mission is to advance
transformational change to create vibrant,
sustainable, supportive and inclusive communities
for all generations
Thank you for joining us in creating community!
Center for Age-Friendly Excellence

Thank you
Center for Age-Friendly Excellence

Mayor Widmer | Councilmember Hawkins-Manuelian | Councilmember DeGolia | Councilmember Lewis | Councilmember Holland Town of Atherton
Proclamation

IN RECOGNITION OF NATIONAL PEACE OFFICERS MEMORIAL
DAY AND NATIONAL POLICE WEEK OF MAY 14 – MAY 20, 2023
WHEREAS, In 1962, President Kennedy proclaimed May 15 as National Peace Officers’ Memorial Day. The calendar week in which May 15 falls, is recognized as National Police Week; and
WHEREAS, The Candlelight Vigil is traditionally held on May 13, regardless of the day of the week on which it falls. The National Peace Officers’ Memorial Day Service is hosted by the Fraternal Order of Police and the Fraternal Order of Police Auxiliary; and WHEREAS, the Town Council and the community of the Town of Atherton would like to honor the men and women of law enforcement for their never- ending commitment to the protection of life and property; and,
WHEREAS, the Town Council would like to honor those 8 fallen officers in California who lost their lives in the line of duty in 2022: Officer Tyler Ryan Lenehan, Officer Nicholas Vella, Correctional Lieutenant Steven M. Taylor, Officer Jorge David Alvarado, Officer Houston Ryan Tipping, Corporal Michael Paredes, Officer Joseph Santana, Deputy Isiah Cordero and 1 from the past also honored: Officer Michael Edward Wall.

NOW, THEREFORE, AS MAYOR OF THE TOWN OF ATHERTON, AND ON BEHALF OF THE ATHERTON CITY COUNCIL, do hereby proclaim that the week of May 14, 2023, be recognized as National Police Week and remember those officers who paid the ultimate sacrifice with their lives while serving and protecting the citizens of this great State of California.

IN WITNESS WHEREOF, I have hereunto set my
hand and caused the seal of the Town of Atherton to
be affixed this 19th day of April, 2023.
__________________________
Bill Widmer, Mayor
Town of Atherton

APRIL | 2023
4 MONTHLY REPORTS

DEPARTMENT AND DIVISION

CONSTRUCTION TIME
LIMITS
39 ADU PERMITTING

POLICE RESPONSE
TIMES
Summary of properties
currently within the
Construction Time Limit
Penalty phase
Police Response Times

DEPARTMENTAL REPORTS

GENERAL ADMIN REPORT
Reports from Ad Hoc Subcommittees, General Administration and the City Manager's Office
Reports from the City Clerk's Office, Human Resources,
Information Technology, and Sustainability.

Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates

CITY CLERK'S REPORT

FINANCE REPORT

PUBLIC WORKS REPORT

PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.

COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic

POLICE DEPARTMENT REPORT
03 10
15 16
25 33
41 40 48

Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.

City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through G.

Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.

Goal C
Maximize Use of the
Town Center &
Library
engage the community
to understand desired
uses.

Goal D
Manage
Circulation &
Improve Safety
provide stewardship and
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.

Goal E
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.

Goal F
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.

Goal G
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.

The City Manager’s Office is inclusive of the City Clerk’s Office but also focuses on Council Policies and Communications. This Report provides general communications to the Council as well as updates from the Council’s various Ad Hoc and Standing Committees.

Upcoming Holidays and Out of Office
• Vacation – I will be Out of the Office from April 21 through April 30 • Vacation – I will be Out of the Office from June 23 through July 9 Summer Athertonian Newsletter Timeline for Articles
Summer articles are due no later than April 14, 2023.
4/17 - Town submits articles and Tripepi-Smith drafts their articles 4/24 - Draft articles due to City
4/27 - Articles given green light from City
4/28 - Design
5/10 - Layout due to City
5/17 - Final approval and sign-off
5/19 - File delivered to printer
5/29 - Printer delivers to homes
Additional Items Making Their Way Forward (happy to discuss during 1:1's) • Update to the Town's Purchasing Resolution to increase the City Manager Signature Authority (last adjustment was 10 years ago and the amounts are no longer sufficient) • Update to Chapter 2.04 of the Municipal Code related to Council Meeting Locations • Adoption of a Resolution Setting the Times of Regular Council Meetings (6 pm) - this was done for COVID specifically and we now need to update the Resolution to retain it or return to 7 pm • Update to Town's Encroachment Ordinance - as noted during the staff report for the Study Session (even though we did not discuss the education component), we need to update our Encroachment Ordinance to make it more consistent with State law changes. The City Attorney is working on revisions that will hit the Agenda later this year.

HIP Housing Workshop - April 6
This workshop was well-attended and well-received. HIP Housing made several contacts for both home seekers and home providers. Attendance was mixed between residents and other interested parties. The Breakout Sessions were also well attended with the most popular being on the staff side to demystify the process. Some of the questions raised during the meeting were related to:
• Heritage Trees and ADUs (800 sf versus larger)

• Setbacks
• Tree Protection Zones
• Maximum Size of ADU
• 2-story ADUs
• Permitting Process
• Permitting Cost
• Cost to Build
On the permitting cost side, it was noted by the resident that the permit cost to build a typical ADU was close to $50,000. Staff responded to this comment to clarify the cost and articulated that the approximate permit cost to build an ADU was more like $5,000. Some in the room disputed this amount. However, to demystify the process a bit and ensure that facts are separated from misinformation -
The Town's website goes into detail on its Master Fee Schedule webpage to discuss exactly how fees are calculated. While there are a number of "flat fees" for patios, gazebos, re-roofs, etc. the remainder of fees use a service requirement factor based on valuation and square footage. The cost of an 8,000 square foot new home has a service requirement value of $2.8m using the Town's valuation cost of $350 per square foot. The resulting building permit fee is $10,220. Plan review is 45% of that or $4,599. This is a total building permit cost of $14,819. The Planning side permit, assuming no Variances or Exceptions, is $1,570. That's $16,389 for a new home of 8,000 square feet. There are, of course, other fees from other agencies that the Town does not control - water, sewer, PG&E, Fire, Schools, etc. But the Town's fees that we control are not a barrier to construction of a 1,200 square foot ADU. That permit cost would be $1,533 permit, $689 plan check, $1,067 planning = $3,289.

We do not control the cost of utility connection fees, school fees, assessor taxation, or the basic cost of actual construction.

BMX Demonstration Event @ Library
In support of "Bike to Your Library" week, the Library will be hosting a BMX Freestyle Team - exhibition of flatland ground bicycle stunts. The event will last roughly 30 minutes and will feature riding, bike tricks and positive messages during the performance. There will be a meet and greet with riders after the exhibition completes. The event will take place sometime in May and we will block off a 30'x30' section of the parking lot for the activity. Traffic will be re-routed during the event and there will be advance noticing of the activity.

ECR Complete Streets Corridor Study - GAP Closure Project As the Council is aware, the Town is participating via the San Mateo County Transportation Authority on the GAP Closure Project - more completely referenced as the ECR Complete Streets Corridor Study. We are finalizing the MOU and Scope of Work. In August 2022, the Transportation Authority issued a competitive Call for Projects for pedestrian and bicycle projects with up to $17.7 million in Measure A and Measure W funding available. The Call yielded 33 applications from 19 sponsors requesting over $31 million - the Town included. The Town's

request was for $1.425m. The TA recommended approval but only of a reduced award of $450,000 to do the feasibility study only. The Town's match requirement is $55,000. Transportation Authority project staff are the lead on the project (not the Town) and staff will work closely with their team.

The Scope of Work for the Study will explore Complete Streets designs for State Route 82 (El Camino Real) in Atherton by repurposing outside vehicles lanes, on-street parking and other available rights-of-way to establish, complete, connected pedestrian facilities, Class II bike lanes or Class IV separated bikeways, transit access improvements and stormwater treatments along the

1.5-mile stretch of El Camino Real from the Town limits north of Selby Lane to Valparaiso Avenue.

The Study will develop a Complete Streets proposal that supports all users of the corridor, aligns with the goals and principles of the TA’s Strategic Plan and other planning documents, captures input from other agencies such as Caltrans and SamTrans, and acts as a case study for future Complete Streets projects along other segments of the El Camino Real. Tasks to be conducted under the Study will include data collection, mapping, existing conditions documentation, equity analysis, traffic analysis, alternatives analysis, community engagement, preparation of conceptual designs, and completion of an implementation plan as part of a broader Corridor Plan.

The Project Study phase is approximately 6 months and will begin in April and anticipated completion is September. Once complete, the Town can leverage the study toward a formal project to obtain grant funds to prepare plans and specifications.

Selby Lane Bicycle Lane Improvements
As the Council is aware, we have been placed in the wait cue for future potential funding for the full Selby Lane Bicycle Lane Improvement Project. The full project included modifications to El Camino Real at Selby, installation of a HAWK traffic signal (or full signal TBD), and modifications to the ECR Median Island for pedestrian refuge during crossing. Because the Town was placed in the wait cue with no anticipated funding on the horizon, we bifurcated the project to address the Selby Lane Bicycle Lane improvements as a budgeted Town Project in 2022/23. I have executed the Engineering and Design Task Order to begin work on the design for the Town-side of the project.

The project involves the widening of the existing roadway to allow for two Class II bicycle lanes, one in each direction. The design and engineering process includes public meetings via the Bicycle and Pedestrian Committee and Transportation Committee, as well as Public Outreach and City Council meetings as the project design moves forward. All work will occur in the rightof-way and there is no acquisition of right-of-way anticipated. Outreach will include coordination with adjacent property owners. There are about 30 of the 60 affected parcels where landscaping will be impacted. Storm water improvements will also be required as part of the project. The design and engineering phase of this project is approximately 8-10 months, depending on the amount of public outreach and noticing we engage in.

As we look at CIP for Bicycle and Pedestrian Projects, here is a link to Table 7 of the Bicycle and Pedestrian Master Plan - Priority Projects with Planning Level Cost Estimates. Reminder that the estimates are 2014 $'s and are planning level estimates only - meaning that they are entirely preliminary due to the limited availability of project details, but they include preliminary engineering and construction.

There are four different types of bicycle facilities:

Class I - Bike Path
Bike Paths, commonly referred to as shareduse or multi-use trails, are fully separated bike facilities, exclusively for the use of bike and
pedestrians. There is some interaction with
vehicles which is limited to the trail crossing
with a roadway.

Class II - Bike Lanes
Bike lanes, are a portion of the roadway that
is striped for one-way bike travel. Buffered
bike lanes also fall into this category, this is
when a bike lane is accompanied by a painted
striped buffer between the bike lane and
parking or travel lane. Middlefield Road and
Alameda De Las Pulgas are examples of
these.

Class III - Bike Route
Bike Routes are shared facilities with
pedestrian or motor vehicle traffic. The
primary purpose is to provide a connection to
other bicycle facilities (typically Class II); or
designate preferred bike routes. Bike routes
are indicated by bike route signs and shared
roadway markings along the route -
"sharrows". Atherton Avenue is an example
here.

Class IV - Separated Bikeway
Separated bikeways, sometimes referred to as
protected bike lanes or cycle-tracks, provides
a bikeway for the exclusive use by bicycles.

What differentiates this from a Class I or a
Class II is that it cannot be used by
pedestrians or vehicles and it must include a
horizontal and/or vertical separation. These
horizontal and vertical separators can include:
flexible posts, on-street parking, grade
separation, railing or planters.

Drainage Master Plan Priority Projects
Linked here is the Town's Drainage Master Plan. Completed in 2014, the Plan was done by NV5, Portions of the Plan were updated in 2015-2020, specifically for the detention basin designs at Holbrook-Palmer Park, Las Lomitas Elementary School, and ultimately Cartan Field.

Some of the background data, CEQA analysis and hydrological reports are available via the Town's website for these historical projects.

The Town's Drainage Master Plan divides projects into 5 Tiers and prioritizes them beginning on page 6.3. The Town's focus for drainage issues should be on Tier 1 and Tier 2 Projects. • Tier 1 - Improvements that mitigate flooding problems that can create significant life and safety issues. Tier 1 Projects are mostly located in the upper Atherton Channel upstream of Alameda de las Pulgas. These projects totaled $6.14m in 2014. • Tier 2 - Improvements that are intended to avoid damage to private property caused by storm runoff from public areas. Tier 2 Projects are located throughout the Town and in addition to improvements to the Channel, include improvements to smaller swale systems. These projects totaled $8.6m in 2014.
• Tier 3 - Projects that are located on public property and not influenced by downstream drainage system. Tier 3 Projects are located throughout Town and address larger drainage issues, but do not represent immediate threats to private property. Tier 3 Projects totaled $3.1m in 2014.
• Tier 4 - Projects that are located on public property and are influenced by under capacity downstream drainage systems. Tier 4 Projects are located throughout Town and address smaller drainage issues and often relate to downstream capacity issues.

This is where you will find the drainage issues on El Camino Real. Tier 4 Projects totaled $19.9m in 2014. The solutions to the El Camino Real drainage issues totaled $7.5m in 2014.
• Tier 5 - Projects recommended in the 2001 Drainage Study but drainage issues in these areas have not been observed recently. Tier 5 Projects are tail projects from the prior Drainage Plan and totaled $3.6m in 2014.

Green Infrastructure Master Plan

Linked here is the Town's Green Infrastructure Plan. Completed in 2019, the Plan had a twopart focus. The first was if the Town had been successful in the Regional Stormwater Capture Project. We were not. As a result, the Town now must focus on the second part of compliance, distributed green infrastructure solutions - Green Streets and Public and Private Parcel-based Green Infrastructure Projects. As noted during the Study Session, the Town's Road Improvement Projects will address some of these as a matter of course. In addition, larger projects - such as the Selby bike lane Project, Fair Oaks Crossing Project, Town Center, will include Green Infrastructure as part of their development.

Unlike other Plans, the Green Infrastructure Plan does not identify and prioritize specific projects.

However, the Plan does identify solutions, funding needs and opportunities. The Town's plan overly relied upon the Water Capture Project as the solution and focus must now shift to implementing the distributed solutions to comply with the State mandates.

Park Master Plan
The Town updated the Park Master Plan in 2019 and removed the off-leash dog area. Linked here is the Town's Park Master Plan. Page 46 of the Master Plan summarized the various priority projects identified for the Park. More have evolved since that time, and some have been completed.
• The Event Garden completed, but due to Park irrigation and maintenance issues, needs refurbishment. The Scope of Work for this work will be on an upcoming Council Agenda for approval to move forward (Brightview). It exceeds my signature authority.
• Site lighting has been improved.
• The parking lot turnaround was completed.
• The Park Circulation Plan has completed design and preparation of plans and specifications. Progress on this project is behind but has been elevated it in priority.

Items that are not on the list that are needed include:
• Solar/Battery/Generator Backup at the Pavilion
• Completion of the Carriage House Restrooms
• Rehab of the Park's failing irrigation system
• Refresh of some facilities amenities (benches, drinking fountains, etc.) • Repair and Expansion of the Children's Play Area

AD HOC AND STANDING SUBCOMMITTEE UPDATES
Renovation of the Historic Train Station Ad Hoc Subcommittee (DeGolia/HawkinsManuelian) The Library has authorized use of Town-side Library funds from the FY 2022/23 (current year) budget allocations for the Town and Train Station videos. Staff crafted a Scope of Work and

obtained bids from several videographers to create both videos with an emphasis on getting the Town History Video completed in time for September Celebration.

It is anticipated that the videos will be of limited length and the cost will be within my signature authority. However, I will be asking for Council support to use Library Funds for this purpose at the April 19 Meeting.

Refuse Services Standing Subcommittee (Widmer/DeGolia)
No Updates.

Pickleball Survey Review Ad Hoc Subcommittee (Widmer/Holland) The Subcommittee met to review/revise the Pickleball Survey. Modifications were made to the Survey and it was released this week. It was also released via postcard (QR Code) to all residents and will be emailed directly to all tennis key holders.

Below is a link to the active survey:

Pickleball Survey @ Holbrook-Palmer Park
Leaf Blower Ad Hoc Subcommittee (Widmer/Hawkins-Manuelian) No Updates.
100-Year Celebration Subcommittee (Lewis/DeGolia)
The Standing Subcommittee met on Thursday, March 30 at 1 pm. The Subcommittee will meet every other week on Wednesday at 1 pm as the event planning continues. The draft minutes of the March 30 meeting can be found here.

Housing Alternatives Ad Hoc Subcommittee (Lewis/Widmer) The Subcommittee will report out at the April 19 Regular Meeting.

The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel provide the support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.

HR Systems & Activities
The Town has 43 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. There are two (2) vacancies with active recruitments (Associate Engineer and Junior Accountant). The Town is currently at 95% staffing with two vacancies. However, there are an additional five (5) staff on some form of leave making actual staff capacity at 84%.

IT Systems & Activities
The Town’s IT Systems are operating within acceptable limits. Current IT priorities include:
• Staff have continued to perform updates for the Police Department. • Provided routine and advanced support for Police vehicles. • Provided IT support for the Police Department drone program.

Sustainability Activities
The current sustainability projects and activities are:

1. Waste Reduction:
a. The Town’s annual Waste Wise Event with GreenWaste Recovery was on Saturday, April 8, 2023 at Holbrook-Palmer Park. This event gave residents easy access to e-waste recycling, document shredding, and self-service compost pickup. For residents who are not able to attend this event, the 30 yards of compost will remain in the park until it has all been picked up. There were 221 attendees who were able to dispose of 3.64 tons of e-waste, shred 1.75 tons of paper, and pick-up approximately 15 yards of compost.

2. Environmental Programs Committee
a. The March 16 meeting of the Environmental Programs Committee (EPC) was canceled due to lack of quorum. There are two vacancies on the EPC and residents interested in becoming members of can contact Rachael
Londer, [email protected] directly to learn more. The EPC is working with staff on two events for the Spring:

City Clerk Monthly Report
April 19, 2023
i. March 29: Battery and Electric Landscaping training with the American Green Zone Alliance: There were 22 residents and landscapers who attended in person and 15 attended online. There were also more than a dozen representatives from the industry including equipment manufacturers, the American Green Zone Alliance, and local retailers.

Attendees were able to look at electric and robotic lawn mowers, electric leaf blowers, electric trimmers, and more. Attendees learned about the benefits of going electric, how to address common in the field challenges such as safe and reliable equipment charging, and how to operate equipment efficiently to save time and money. The EPC will formally debrief the event and determine any next steps during their next meeting on May 18. The key takeaway from the event was a call for local landscapers to participate in the State’s incentive program for battery and electric landscaping equipment linked here: https://californiacore.org/how-to-participateprofessional-landscape/. A recording of the training is available here: Town of Atherton Community Event - American Green Zone Alliance Workshop
ii. April 22: The Love Our Earth Festival will be on April 22, 2023, from 11:00 am – 4:00 pm at Menlo Atherton High School. The Love Our Earth festival features Acterra’s food marketplace including live vegan cooking demos on induction cooktops, a Goodwill donation drive, a clean vehicle showcase, 75+ exhibitors/vendors, live music, family activities including story times and a live lizard show, a speaker series offered in American Sign Language, English, and Spanish, a movie screening of Motherload, live music from renowned Bay Area musicians Cook ‘N Fenny and Deborah Levoy, and more! Please see the Registration for this free event: www.tinyurl.com/earthfestival23

3. Climate Action Plan Update:
a. In 2016, Atherton adopted its first ever Climate Action Plan (CAP), a blueprint for how we could act locally on climate change. With six years of progress, the Town is now in the process of updating this Climate Action Plan to chart a path to carbon neutrality by 2045 following the State’s leadership (Executive Order B-5518). b. Town staff have identified specific actions relating to building energy, transportation, waste management, and landscaping that the Town and its residents can take to meet new 2030 and 2045 goals.
c. Next steps include presenting the draft Climate Action Plan at the City Council’s June 7 Study Session. This presentation will be followed by a round of community engagement before a final plan is brought for Council to adopt in late Summer or early Fall.

Emergency Management Activities

• Staff has been working closely with the County’s Department of Emergency Management to submit the Town’s Request for Public Assistance to FEMA for costs incurred during the storms that occurred between December 27, 2022 to January 31, 2023. The application was

City Clerk Monthly Report
April 19, 2023
submitted by FEMA’s deadline on March 16, 2023 and our Exploratory Meeting was on March 28. The Town’s next steps are to schedule site visits in May. • There were three regional meetings in March including the Applicants’ Briefing for FEMA Public Assistance, the San Mateo County Evacuation Manager’s Meeting hosted by the County’s Department of Emergency Management and the Community Organizations Active in Disaster (COAD) hosted by the Red Cross. Staff attended to share updates on Atherton’s emergency response and to learn about available resources to support residents.
• Throughout March, staff updated the emergency preparedness page with information on storm preparedness and recovery:https://www.ci.atherton.ca.us/653/Winter-StormPreparedness. Additionally, the Alert Center was activated twice for atmospheric river events starting on March 9 and on March 21. Residents are encouraged to sign up for updates and view the alerts. Residents can also find information on the Town’s social media channels.

City Clerk Activities CURRENT and ON THE HORIZON
Staff is working on the planning for the following upcoming Town Events:
• 100 Year Town Anniversary
• Summer Event Series
• Annual Employee Recognition Luncheon
Committee and Commissions Recruitment:

The Town is currently recruiting for vacant seats on the following committees:
• Bicycle and Pedestrian – 1 vacancy
• Environmental Programs – 2 vacancies
• Transportation – 1 vacancy
• Planning Commission – 1 vacancy
• Rail – 1 vacancy

City Clerk Monthly Report
April 19, 2023
Public Information Stats
The Town has been providing timely and relevant updates on the storm, housing element and ADU match program, sustainability events, and other Town programs across social media platforms.

Residents, community members, and other public agencies have viewed and interacted with the Town from March 1 – March 31 as follows. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town generated content.

Platform Number of followers Number of Impressions
Twitter 30 new followers, total of 582
followers
8,528
Instagram 29 new followers, total of 1,152
followers
2,757
Facebook 5 new followers, total of 531
followers
2,135
NextDoor 20 new members, total of 4,519
Members
2,639

All Town Residents received the latest edition of the Athertonian by mail which can also be viewed online here:https://www.ci.atherton.ca.us/ArchiveCenter/ViewFile/Item/3848 Town website subscriber group:

Distribution List # of Subscribers
Atherton Online 1357
Building Department News Flashes 800
City Clerk’s Department News Flashes 912
City Manager’s Office News Flashes 995
Planning Department News Flashes 930
Police Department News Flashes 1159
Public Works Department News Flashes 1022
City Manager’s Blog 1070
Emergency Alert Center (PD) 1636
Emergency Alert Center (CM) 1501
Community Outreach Initiatives
Accessory Dwelling Unit Share Program
The Town hosted a workshop titled “Building and Renting ADUs in Atherton” in partnership with HIP Housing on April 6 from 5:30 pm to 7 pm at City Hall. There were over 65 attendees including residents looking to build ADUs, residents interested in renting ADUs, and community members seeking to rent in Town. The presentations from HIP Housing, Town Planning, and Q&A can be watched here: Town of Atherton Community Event - ADU workshop - April 6, 2023.

City Clerk Monthly Report
April 19, 2023
The next steps for the ADU Match program include creating a strategic communications plan for outreach through 2023 to get both home seekers and home providers into the Atherton ADU Match Program offered in partnership with HIP Housing.

The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.

Fiscal Year 2022/2023 Revenues and Expenditures
Year to Date
Months Complete – 9
% of Year Complete – 75%
Budget Revenue % Received
Park Program $ 232,800 $ 147,325 63.3%
Planning Permits $ 290,300 $ 232,104 80.1%
Business Licenses $ 278,000 $ 257,503 92.6%
Police $ 316,390 $ 73,029 23.1%
Sales Taxes $ 315,000 $ 193,126 61.3%
Miscellaneous $ 1,047,758 $ 1,067,566 102%
Public Works $ 836,700 $ 330,516 39.5%
Franchise Fees $ 1,011,000 $ 488,998 48.4%
Building Permits $ 1,919,000 $ 1,060,603 55.3%
Property Taxes $ 17,254,051 $ 11,503,923 67.3%
Total $ 23,500,999 $ 15,354,693 65.3%
Budget Expenditures % Received
City Council $ 61,513 $ 26,200 42.6%
Administration $ 1,312,087 $ 1,067,397 81.3%
City Attorney $ 310,000 $ 185,593 59.8%
Finance $ 897,696 $ 643,111 71.6%
Planning $ 762,071 $ 627,832 82.3%
Building $ 1,523,034 $ 870,796 57.1%
Interdepartmental $ 1,024,511 $ 659,762 64.4%
Police $ 9,526,866 $ 6,941,479 72.8%
Public Works $ 3,233,233 $ 1,545,715 47.8%
Total $ 18,651,011 $ 12,567,885 67.3%

The Public Works Department consists of a Public Works Director, Public Works Maintenance Manager (newly hired), Associate Engineer (Vacant), Town Arborist/Parks Manger and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.

Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).

MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView also is responsible for emptying Town-owned garbage cans at the Park and Town Center.

Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.

Month Curb Miles Weight (tons) Cubic Yards
July 60 12 4
August 60 12 3
September 66 4.4 2
October 60 4 2
November 80 4.4 2.2
December 80 6.2 4.2
January 80 12 6
February 32 6 6
March 42 12 16.8
April
May
June
Total 560 73 46.2

Services Requests
• Continued with storm response and
preparedness.
• Cleaned out leaves and Storm debris
from drains flood prone areas.
• Checked and cleared Storm debris Along
the Atherton Channel.
• Maintained self-serve sandbag station at
Holbrook-Palmer Park including restock
with 4 tons of sand and additional bags.
• Started weed abatement on El Camino
Real medians.
• Purchased and installed refrigerator in
Council Chambers and connected water
supply line.
• Fixed water leak at Knox Playschool.
• Performed weed/debris removal on
Middlefield Road including clearing of
branches and other debris in bike lane
and on pathway
• Responded to report or tree branch down
on the Knox Playschool roof. Removed
branch and checked roof.
• Filled potholes in various locations
including:
o Middlefield Road
o Alameda De Las Pulgas
o Belleau Avenue at Snowden
Avenue
o Stockbridge Avenue at Nora
Way
• Responded to downed trees (25+)
throughout the Town including:
o El Camino Real and Maple
Avenue
o Alameda De Las Pulgas
o Middlefield Road & Oak Grove
Avenue
o Middlefield Road & San Benito
Avenue
o El Camino Real & Stockbridge
Avenue
o Tuscaloosa Avenue
o Middlefield Road & Encinal
Avenue
o El Camino Real & Selby Lane
o Ringwood Avenue
General Maintenance and Special Services
• Weekly litter removal on ECR, schools (Fridays 2 staff, 2 hours). • Litter Marsh Road, Middlefield Road and Alameda.
• Removed weeds from Middlefield Road in progress.
• Weed removal from El Camino Real in progress.
• Cleared Marsh Road of debris and cleaned the weep holes. • General duties – Garbage cans, town wide and ECR litter, ECR landscape, corp. yard cleanup, vehicle/tool maintenance. • Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.

Photographs of Work Performed
Drain Clearing at Various Locations

Road Pot Hole Repairs

BEFORE AFTER
Downed Tree Clearing - Ringwood Avenue

Tree Debris Clearing - El Camino Real at Maple Avenue

See Click Fix

Public Works Maintenance
Budget versus Expenditures Thru March 2023
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $176,328 44%
A02 101-57-52031-057 Parks (Grounds &
Facilities)
$325,000 $252,953 78%
A03 101-59-52031-059 Other Facilities $175,000 $72,293 41% A04 213-30-52031-000 Library $20,000 $2,596 13%
A05 101-58-52031-000 Tennis $10,000 $6,987 70%
E06 101-58-52030-058 Event Services $10,000 $1,301 13%
Total $940,000 $512,458 55%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual

Current Fiscal Year Capital Project Updates
Streets & Transportation
Capital Project Budget Current Status
Traffic Control Devices $15,000 Restriped school crosswalks at Laurel School (Lower), Las Lomitas Elementary, and MenloAtherton High School. Purchased additional signage. Installed chevron markers at
Isabella/Britton and warning signs on Barry
Lane
ADLP Traffic Safety
Improvement Project
$600,000 Received task order for project management
Solar Radar Indicators
Purchase
$15,000 Purchased Radar Indicators
Traffic Counts/Speed Surveys $25,000 Not started
Grant Funding Opportunities $25,000 Submitted OBAG3 Grant application for Adelante-Selby Safe Routes bikeway
improvements. (contingencyContingency
funding list)
Submitted SMTA Bike Ped Grant application
for El Camino Real Complete Streets Gap
Closure. (awarded)
Refresh Class III Pavement
Markings
$100,000 Project design initiated.

Watkins Avenue Ped
Improvements/Middlefield to
McCormick
$100,000 Conceptual design completed and reviewed by
BPC.

Selby Lane Bicycle Lane
Improvements
$250,000 Submitted OBAG3 Grant application for
Adelante-Selby Safe Routes bikeway
improvements. (contingencyContingency
funding list). Task order executed for
project design.

Fair Oaks Lane @ Lloyden
Improvements
$175,000 Conceptual design completed and reviewed by
BPC.

Annual Road Maintenance
Program
$1,500,000 Pavement Management Program assessments
through MTC PTAP grant completed. Project
design initiated.

NTMP Projects $160,000 Installed median striping on Atherton Ave., Stockbridge Ave. Restriped high-visibility
crossings and shark-tooth limit lines at
Adelante-Selby School and Encinal
Elementary. Installed larger stop signs in
various locations. Purchased speed feedback
signs and temporary speed humps. Initiated
outreach regarding speed humps. Initiated

Middlefield Road signal timing analysis
through MTC PASS Grant. Installed new
speed limit signs in various locations. Installed
speed humps and speed feedback signs on
Glenwood Avenue.

Drainage
Capital Project Budget Current Status
Atherton Channel
Assessment/Relining
Upstream of ADLP
$400,000 Not started
Green Infrastructure
Implementation
$300,000 Cooperative project on Encina Avenue under
construction as part of Encina Avenue
Reconstruction project by County completed.

Lloyden Drive/Fair Oaks Lane stormwater
treatment included with Intersection
improvements.

Evaluation of Intersections @
ECR
$150,000 Not started
Upper Atherton Channel
Monitoring
$10,000 Not started
Town Buildings, Park & Facilities
Capital Project Budget Current Status
ADA Improvement Program $10,000 Scope TBD
Town Center Project (Station) $300,000 Construction bids received.

Fencing Improvements Along
Watkins
$200,000 Conceptual design completed and reviewed by
BPC.

Parking Lot Repairs $350,000 Not started
General/Misc Repairs $100,000 Scope TBD
Park Circulation Plan $1,050,000 Bid solicitation pending.

Total $5,985,000

The Town Arborist oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.

Park Event Services are provided via contract by Catered Too. Catered Too manages all park event and rental services, to include rental of fields, buildings, and picnic areas. MCE provides facility support on a Task Order basis. BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.

There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.

Facility Rentals for MARCH 2023 Catered Too manages Park Rentals Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main
House
Carriage
House
w/ NM
Field D Other
July 3 4 3 5 2 4 1
August 2 3 7 5 5 2 0
September 4 5 3 3 8 1 3
October 5 4 4 2 4 1 4
November 2 1 2 1 0 1 1
December 0 0 0 2 0 0 0
January 1 0 0 0 0 0 0
February 0 0 1 0 0 0 0
March 4 1 2 2 0 0 0
April
May
June
Total 21 18 22 20 19 9 9

Types of Rental Activity for March 2023
Catered Too manages Park Rentals
Month Social Gathering Wedding Soccer Other
July 11 3 4 4
August 22 0 2 0
September 25 0 0 2
October 20 0 0 4
November 5 2 0 1
December 2 0 0 0
January 1 0 0 0
February 1 0 0 0
March 6 0 0 3
April
May
June
Total 93 5 6 14
Revenue from Rental Activity for March 2023
Catered Too manages Park Rentals
Month Revenue Fees 10% Catering Fee Revenue to Town
July $11,825.45 $1,722.28 $13,547.73
August $25,477.80 $7,739.92 $33,217.72
September $59,144.35 $17,112.77 $76,257.12
October $21,774.75 $6,794.70 $28,569.45
November $7,577.00 $3,218.35 $10,795.35
December $2061.95 $56.00 $2,117.95
January $150.00 $0 $150
February $3000.00 $838.33 $3838.33
March $10,625.00 $1,475.30 $12,100.30
April
May
June
Total $180,593.95

Tennis Court Usage
Player Capital (PC) manages court operations.

Month PC Court
Hours
# of
Students
Private
Lessons
Key Holder
Court
Hours
Public
Court
Hours
Clay
Court
Hours
July 303 107 161 102 113 6
August 315 104 132 116 107 9
September 233 95 92 76 93 11
October 277 117 147 101 0 15
November 292 125 162 101 0 6
December 255 134 154 112 0 25
January 185 109 117 76 0 6
February 289 135 176 101 0 10
March 390 163 257 215 0 5
April
May
June
General and Special Services for March 2023
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required

• Spreading mulch
• Brightview is weeding daily
• Debris cleanup
• Wind damage clean-up
• Irrigation issues resolved at the Little League field • Knox playschool fence damage
• BV removed branch that fell on Knox playschool
• Art room leak repair by MCE
• Playschool leak repair by MCE
New and Future Planned Projects
• Convert Playground restrooms from well water to potable water • Repair header boards at Pavilion
• Fence Large Oak Tree
• Install decomposed granite pathway along Field D
• Fix playschool fence
• Repair or replace playground

Photographs of Work Performed in March 2023
Knox playschool fence to be repaired

Storm damage from multiple trees /Limb removal from Playschool

Main House roof leak fixed by MCE

Submitted by:

Interwest Consulting Group
Community Services
Monthly Report
March 2023
Town of Atherton
Building Department
80 Fair Oaks Ln.

Atherton, California 94027
Phone: (650) 752-0560

Town of Atherton
Building Safety Inspections
Construction and Permit Summary
March 1, 2023 to March 31, 2023
Fiscal Year Fiscal Year
2022-23 2021-22
Total Construction Valuation1: $3,108,780 $71,577,222 $116,301,714 Plan Check Fees Collected: $29,025 $299,491 $313,446
Permit Fees Collected: $43,594 $694,936 $832,085
Other Fees Collected: $11,697 $56,387 $45,977
TOTAL: $84,316 $1,050,814 $1,191,508
Applications Received: 69 617 617
Residential:

New Single Family Residential Permits
Issued: 0 25 32
New Accessory Structures Issued: 17 134 168
Addition / Alteration Permits Issued: 9 83 81
Reroof / Water Well / Grading Permits
Issued: 9 62 87
Plumbing/Mechanical/Electrical
Permits Issued: 13 165 177
Demolition Permits Issued: 1 21 24
Non-Residential:

New Permits Issued: 3 4 2
TOTAL Permits Issued: 52 494 571
Inspections Performed: 793 6,344 7,219
Footnotes:
1Valuation: For permitted projects during this period.
2Other.

PLAN CHECK

INSPECTIONS

REVENUE

PERMITS
Mar-23

Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 29 6 4 46
Planning Projects
March 1, 2023 to March 31, 2023
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
March 1, 2023 to March 31, 2023
Site Visits
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu.

At the March 22, 2023 Planning Commission regular meeting the following occured. 1 42 San Benito Variance for Carport | APPROVED
2 244 Park Lane TPZ | APPROVED
3 43 Santiago Lot Split/Conditional Exception | APPROVED 4 20 Tuscaloosa Heritage Tree Removal | DENIED
.
.

The next regularly scheduled Planning Commission is April 26, 2023. 26 4
243
19

Summary of New Single Family Residential Permits Issued by Month 2023 2022 2021 2020 2019 2018
1 1 0 1 4 0
0 1 2 1 1 2
0 2 5 0 1 3
2 3 0 1 2
4 1 3 1 5
2 4 2 1 2
3 2 4 1 6
2 2 5 5 4
2 3 2 3 1
2 1 1 1 4
1 3 3 1 0
2 1 3 1 1
1 24 27 25 21 30
Project
Type
No of Plan
Checks
Target
**
Overdue
Plan
Checks
97 10 0
87 5 0
9 3 0
1 2 0
Total Number of Plan Checks 194
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small additions, Reroof, Alterations, PV, Gates, Misc.

April
May
JuneMajor
Plan Check
Minor
Plan Check
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.

Town of Atherton
Building Inspection & Plan Check
Month
January
Cycles
November
December
Total New SFD
Permits:

Plan Check Performance
March 1, 2023 to March 31, 2023
July
August
September
October
February
March

Summary Graphs
89 79 68 83 68 73 64 88
62 92 47 54 69
73 79 74 60 61 62 55 52 53 42 48 52
606
879 914
663
416
656
789
789
898
732
645
744
793
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$19,886,684
$13,599,521
$17,135,719
$10,312,235
$13,239,259
$8,270,463
$9,513,356
$14,104,945
$7,241,352
$7,756,027
$6,435,458
$1,907,582
$3,108,780
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000 Valuation

Summary Graphs
$174,932
$210,803
$127,197
$159,507
$166,257
$146,711
$130,978
$210,803
$123,734
$120,285
$107,283
$70,928
$67,174
$0
$50,000
$100,000
$150,000
$200,000
$250,000
Fees
$56,387
$299,491
$694,936
$1,050,814
$72,000
$484,000
$1,236,000
$1,792,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 22-23
Budgeted 22-23

Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 March 1, 2023 to March 31, 2023 Feb March April June July Aug Oct Nov Dec Totals
Entitled ADU 5 2 8
Pemitted ADU 2 0 2 4
Finaled ADU 1 0 6 7
Entitled JADU 1 1 3
Pemitted JADU 0 0 0
Finaled JADU 0 0 0
Entitled SFR 0 0 0 0
Permitted SFR 0 0 1
Finaled SFR 2 1 4
2022 2023 2024 2025 2026 2027
Entitled ADU 53
Pemitted ADU 25
Finaled ADU 17
Entitled JADU 10
Pemitted JADU 5
Finaled JADU 0
Entitled SFR 20
Permitted SFR 35
Finaled SFR 17
May Sept
1 Jan
1 1
1 0
0

Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 25 Isabella 5/26/2016 5/22/2019 N/A $250K Appealing
NOTES: Project has not been finalized. Neighbor dispute. Still a $48K CTL Refund to be issued when finaled 122 Hawthorne 8/24/2017 8/24/2020 1/10/2021 $250K Feb. 2023 NOTES:
67 Redwood 8/28/2018 9/28/2021 1/14/2022 $250K Feb. 2023 NOTES:
88 Tuscaloosa 10/23/2018 10/23/2021 2/11/2022 $250K Feb. 2023 NOTES: Paid $220K on 12/14/2022
76 Ridgeview 12/3/2018 12/3/2021 4/21/2022 $250K Finaled NOTES: UPDATE - Appealing to Planning Commission on April 26, 2023 2 Rosewood 12/3/2018 12/3/2021 5/27/2022 250K Feb.2023
NOTES:

Total Penalties Deposited: $1,500,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.

Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $0.00
Total to Date $2,316,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
March 1, 2023 to March 31, 2023
Forfieted Construction Time Limit Penalties

The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.

Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, a Code Enforcement Officer, a Community Services Officer, a Hybrid Code Enforcement/Dispatcher, and five (5) Dispatchers.

These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.

Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.

Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.

Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of March 2023
During this reporting period, there were 55 investigations. Of that total, 20 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.

Offenses included driving under the influence of alcohol, driving with a suspended license, possession of a controlled substance, possession of paraphernalia, felony warrant, misdemeanor warrant, battery, carry a concealed weapon on person, carry a loaded firearm in public, minor in possession of a handgun, restricted driver operating a vehicle without an interlock device, distributing harassing material online, assault on school property, battery on a peace officer, public intoxication, criminal evading a peace officer, and felony hit and run.

Of the 2,281 total police incidents for the month, 1,397 were officer-initiated incidents. These incidents resulted in 425 citations being issued for vehicle code and other violations. Officers initiated 1,164 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.

Traffic Incidents
Overall, there were 279 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.

Traffic Collisions
There were 10 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.

Traffic Complaints
The Atherton Police Department continued traffic enforcement for a previous traffic complaint received in February 2023. During the month of March, officers spent approximately two (2) hours of documented enforcement in front Encinal Elementary School. During these documented enforcements, officers recorded approximately 21 written contacts for the violations of passing in the bicycle lane and crossing over the double yellow lines into oncoming traffic.

Bicycle Traffic Stops
There was 1 bicycle related call initiated for impoper lighting. This incident resulted in a verbal warnings.

Criminal Activity and Suspicious Circumstances
The Department responded to 112 locations (some locations multiple times) for property crimes (12), person crimes (8), and incidents of suspicious circumstances (97).

Municipal Code Violations
The Department responded to 37 locations (some locations multiple times) for municipal code/health order violations/quality of life issues. The municipal code violations were for construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions.

Holbrook Palmer Park
Holbrook Palmer Park had 41 incidents during this reporting period, 30 of which were security checks and foot patrols by officers. The other incidents were for ordinance violations, animal calls, traffic stops, a suspicious vehicle, a fallen tree, a welfare check, and an odor investigation.

Premise Watch
Officers completed 706 House/Vacation checks during the reporting period.

School Incidents
Officers responded to 285 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.

Highlights from this Reporting Period:
• On 03/01, a student punched another student in the back of the head. This was cold reported to the police department and investigated by the SRO. • On 03/01, a student posted a photograph on Instagram of himself holding a firearm in a school bathroom. This was investigated by the SRO and the student was expelled from school.
• On 03/13, the SRO investigated a photograph showing a student holding a possible firearm.

The firearm was determined to be a BB gun and was located at the student’s home. • On 03/26, the SRO investigated a report of a teacher pushing a student. No criminal violation occurred.
• On 03/29, the SRO investigated a CPS incident where a student was not picked up by their guardian at a bus stop. The student was brought back to campus and was later picked up by a responsible adult.

The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.

Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:

High, Medium, and Low.

High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.

Medium Priority calls are in-progress events without an immediate danger to persons or property.

Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.

Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.

During the Reporting Period there were:

Priority Level Number of Calls Average Response Time Goal High 9 2:03 <4 minutes
Medium 275 4:26 <6 minutes
Low 450 6:44 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.

MONTH YEAR RESPONSE
TIME
February 2023 4:35
January 2023 5:42
December 2022 4:27
November 2022 4:42
October 2022 3:53
September 2022 4:58

Total Training Hours for the Reporting Period: 374 HOURS

NAME TRAINING/HOURS DATES
Koehler PRA/6 hours March 2
Davidovich CIT/40 hours Mach. 6 – 9
Kumar CIT/40 hours March 6 - 9
MacDonald Inner Perspectives Session 3/16 hours March 8 – 9 Rojas Inner Perspectives Session 3/16 hours March 8 – 9 McCulley CPCA Training Symposium/32 hours March 12 – 16 Rivera Advanced CPTED/24 hours March 13 – 14
Dutta Fraud & Financial Crimes/16 hours March 13 – 14
Taylor SMCO Sexual Abuse Protocols/16 hours March 14 – 15 Cisco Civilian Leadership/8 hours March 15
Magami Supervisor Course/80 hours March 20 – 31
MacDonald Active Attack Integrated Resp./40 hours March 20 - 23 Massagli 21st Century Search Warrants/16 hours March 22 – 23 Pronske SLI Session 3/24 hours March 23 - 25
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:

MONTH OFFICER INITIATED ACTIVITY CITATIONS
March 1,397 425
February 1,459 440
January 1,285 372
December 1,629 353
November 1,369 418
October 1,401 417

Code Enforcement Activity Report
Summary:

Activity Total for
Month
Year to Date
(From 01/01/2023)

1. Opened/Re-opened Cases 32 66

2. Resolved/Closed Cases 52 63

3. Written/Formal Notices Issued 6 6

4. Citations Issued 17 46

5. Amount in Citations Issued $ 18,200 $ 53,300

6. Amount in Citations Received (Payment) $ 2,500 $ 16,100 During the month of March, there were approximately 35 incidents/calls for service referred to or initiated by code enforcement, and no case(s) re-opened. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions.

There was one stop work order(s) issued to properties for non-permitted activities, 10 verbal warnings given with specified deadlines to reach compliance, and 4 initial inspections that are pending follow-up. Code Enforcement continues to utilize both software’s for tracking purposes and case management. The hybrid CEO was assigned to Dispatch for the month.

Town of Atherton City Council Regular Meeting Minutes – March 15, 2023

Mayor Widmer called the meeting to order at 6:15 p.m. due to technical difficulties.

REGULAR MEETING– Convene as the City Council

PLEDGE OF ALLEGIANCE
ROLL CALL - Holland, DeGolia, Lewis, Vice Mayor Hawkins­Manuelian, Mayor Widmer - Present

PUBLIC COMMENTS
• A representative from the Habitat for Humanity presented their agency’s services.

REPORT OUT OF CLOSED SESSION City Attorney Ebrahimi - No Public Comments were made. Council made no action.

PRESENTATIONS
• Presented by Commander Larsen, Council adopted a Proclamation in support of National Public Safety Telecommunications week.
• San Mateo Count Age-Friendly Committee Presentation was postponed to the April 19, 2023 City Council Regular Meeting.

CONSENT CALENDAR (Items 1 - 6)

1. APPROVAL OF MINUTES FOR FEBRUARY 15 AND MARCH 1, 2023

2. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY 2023 IN THE AMOUNT OF $1,487,835

3. ANNUAL REPORT REGARDING USE OF MILITARY EQUIPMENT PURSUANT TO AB 481
Councilmember Lewis asked for information regarding the use of military equipment.

Commander Larsen informed Council that the current drone adheres to the Assembly Bill but must be added onto the list for approval.

4. APPROVAL OF A GRANT FUNDING AGREEMENT WITH THE COUNTY OF

MINUTES
Town of Atherton
City Council
March 15, 2023

REGULAR MEETING

Town of Atherton City Council Regular Meeting Minutes – March 15, 2023

SANTA CLARA FOR THE HOLBROOK-PALMER PARK ACCESS AND
CIRCULATION PROJECT; AUTHORIZATION FOR THE CITY ATTORNEY TO

FINALIZE THE AGREEMENT AND THE CITY MANAGER TO EXECUTE THE

AGREEMENT

5. 2022 GENERAL PLAN IMPLEMENTATION AND HOUSING ELEMENT ANNUAL

PROGRESS REPORT
Councilmember Lewis asked for a summary on the current Housing Element Annual Progress Report. Town Planner, Sung Kwon, provided general information on the progress regarding applications submitted to the Building Department, Atherton’s Share of meeting Regional Housing Needs, Atherton’s General Plan to comply with the Adopted OPR Guidelines, and continuing revisions.

6. AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH CAPITAL ACCOUNTING PARTNERS, LLC REGARDING UPDATING THE TOWN’S COST ALLOCATION PLAN AND MASTER FEE

SCHEDULE
MOTION by Lewis, Second by DeGolia to approve the Consent Calendar AYES: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer NOES:

ABSENT:

ABSTAIN:

PUBLIC HEARING - None
REGULAR AGENDA (Items 7 – 12)

7. APPOINTMENT TO THE PLANNING COMMISSION
Mayor Widmer presented former Council Member, Bob Polito as the applicant for the recently vacated commissioner position for the Planning Commission. City Manager Rodericks added that recruitment outreach efforts were conducted per Council’s previous directions and did not receive any additional applications for the position.

Councilmember Holland asked if the vacancy was due to lack of consistent attendance causing issues in reaching a quorum. City Manager Rodericks confirmed.

MOTION by DeGolia, Second by Widmer to appoint Bob Polito to fill an open, unexpired term through June 2025 on the Planning Commission
AYES: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer NOES:

ABSENT:

ABSTAIN:

Town of Atherton City Council Regular Meeting Minutes – March 15, 2023

8. RELEASE OF SURVEY TO ASSESS INTEREST IN PICKLE BALL AT HOLBROOKPALMER PARK City Manager Rodericks introduced the item. He informed Council that a Subcommittee from the Park and Recreation Committee was formed to compile data on the interest of Pickleball through a survey and present to Council. Additionally, Rodericks stated that if Council moved forward with the survey, then the efforts in distribution and collection of the data would need to be conducted by staff.

Councilmember DeGolia informed Council that the Park and Recreation Committee wanted to conduct the survey due to the popularity of the sport but has had difficulties on choosing the location, determining the nature of the sport, noise concerns, and whether there is a demand for it.

Councilmember Lewis commented that Pickleball is social-type sport rather than recreational in terms of the use of the Tennis Court area. She suggested that after the trial, a test trial can be conducted.

Atherton Resident, Bob Roeser, commented with concerns of the noise that would generate from Pickleball and the difficulties of playing the sport on a tennis court.

Councilmember Holland commented that there was a previous petition that produced over 400 signatures in support of pickleball and that the survey being presented needs to be revised to not be inclusive to tennis players.

Vice Mayor Hawkins-Manuelian commented that when considering the next steps after the survey, financial allocations and location will be the next priority.

Mayor Widmer will create an Ad Hoc Subcommittee to review/revise the survey and release the survey to the Atherton community on behalf of the Town.

9. REVIEW THE REPORT FROM THE AD HOC SUBCOMMITTEE ON HOUSING

AND PROVIDE DIRECTION REGARDING THE VARIOUS AREAS OF FUTURE

DISCUSSION
Mayor Widmer presented the report from the Ad Hoc Subcommittee on Housing.

City Manager Rodericks added that included in the agenda is the 2022 report to HCD prior to the housing element cycle.

Vice Mayor Hawkins-Manuelian asked for additional information on the idea of the city purchasing property. Mayor Widmer responded that this was an idea that could be considered by Council.

Atherton Resident, Bob Polito, commented that there are funds to support purchasing property and affordable financing options are available.

Town of Atherton City Council Regular Meeting Minutes – March 15, 2023

Councilmember Lewis added that she would like to see Senior Housing developed at the park and noted the deed restrictions that needs to be considered before moving forward with development.

A Menlo Park resident questioned how much acreage will be used in the park and commented on whether the deed was reviewed by a deed attorney. Council answered that it would be less than an acre at the location of the Gilmore House and that the city attorney has reviewed the context of deed.

Councilmember DeGolia raised concerns about splitting the property of the park and reminded Council that the park is for recreational use but can be used as incidental housing, specifically the Gilmore House. Additionally, he stated that he will vote against the use of the park for housing and to be mindful of the incidental use terms. City Manager Rodericks informed Council that there is a land use general plan that must be followed to allow multi-family housing to occur on park or open space preserve.

Vice Mayor Hawkins-Manuelian commented that a criteria needs to be created when evaluating properties. City Manager Rodericks responded that the El Camino Overlay proposal met the Housing Community Development criteria completely but was removed from consideration due to lack of support from residents and Council.

Councilmember DeGolia presented the benefits of encouraging residents to build Accessory Dwelling Units instead of breaking up existing lots and provide affordable rent opportunities.

Mayor Widmer agrees on the importance of ADUs but noted that not many residents during the ADU survey expressed interest.

Mayor Widmer informed Council that he and Councilmember Lewis will continue to look into specifying criteria that can be used when considering properties as opportunity sites for affordable housing solutions and present updates on the report at a future council meeting.

Council directed the Housing Subcommittee to work with staff on a draft criterion to base potential opportunity sites for affordable housing solutions to be presented at a future Council meeting.

10. REVIEW RECOMMENDATIONS AND PROVIDE DIRECTION REGARDING THE TOWN’S CENTENNIAL CELEBRATION
Councilmember Lewis presented the item to Council. Councilmember DeGolia informed Council that the event will be held on Sunday, September 24 and will have Atherton focused activities, history of Atherton, family-friendly activities, and an oak tree giveaway.

MOTION by DeGolia, Second by Lewis to accept $60,000 as an initial budget, inclusive of the Oak Trees.

AYES: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer NOES:

ABSENT:

ABSTAIN:

Town of Atherton City Council Regular Meeting Minutes – March 15, 2023

11. COUNCIL REPORTS/COMMENTS – None

12. ADJOURN
Mayor Widmer adjourned the meeting at 8:32 p.m.
____________________________
Francesca Reyes
Office Specialist

Town of Atherton City Council Special Meeting – Study Session Minutes – April 5, 2023

Mayor Widmer called the meeting to order at 3:00 p.m.

SPECIAL MEETING – STUDY SESSION– Convene as the City Council ROLL CALL - Holland, DeGolia, Lewis, Vice Mayor Hawkins­Manuelian, Mayor Widmer - Present FINANCE COMMITTEE - Hill, Vice Chair Sleeth, Chair Walker - Present PUBLIC COMMENTS - None
CONSENT CALENDAR (Item 1)

1. DESIGNATION OF AGENT FOR EMERGENCY REPSPONSE REIMBURSEMENT

AND CERTIFICATION OF PROJECT ASSURANCES FOR FEDERAL ASSISTANCE MOTION by Holland, Second by Lewis to approve the Consent Calendar AYES: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer NOES:

ABSENT:

ABSTAIN:

REGULAR AGENDA - None
STUDY SESSION (Item 2 -4)

2. FY 2023/24 GENERAL FUND/OPERATIONS BUDGET
Finance Director, Robert Barron III, presented the FY 2023/24 General Fund/Operations Budget Mayor Widmer commented that he prefers a revenue projection more in line with actual expectations.

City Manager Rodericks advised the Council that staff projects expenditures aggressively and revenues conservatively for several reasons. First, so that the Town’s expenditures stay within available revenues and do not creep up to projected expenditures that may or may not be realized; and second in order to account for market fluctuations in revenues.

MINUTES
Town of Atherton
City Council/Finance Committee
March 15, 2023
SPECIAL MEETING – STUDY SESSION

Town of Atherton City Council Special Meeting – Study Session Minutes – April 5, 2023

Council Member DeGolia asked staff about the high projected increase in building revenue. Finance Director Barron III advised the Council that there was a projected increase in Building activity and fees based on project projections and projected fee adjustments. Additionally, he informed Council that the projection budget includes only a portion of the estimated increased amount.

Chair Yvonne Anne Walker asked staff if the projection is year to date or through the Fiscal Year. Staff responded that the estimate is based on last month’s fiscal trend. City Manager Rodericks added that the projected estimates are through the current date since Fiscal Year 2023 is not over. Chair Walker questioned staff if they were considering the potential effects of the housing element provisions. City Manager Rodericks that the projection includes SB9 projects but not a multifamily development.

City Manager Rodericks informed Council that the Police Department budget did not decrease but was adjusted due to the previous contribution of five million dollars to the Pension UAL. Additionally, he informed Council that the increase in the Planning Department budget is to compensate for staff changes, restructure of previous planning operations and fees, along with the continual work on the Housing Element.

Council Member DeGolia questioned if grants were included in the revenue involving Capital Improvement Projects. Finance Director Barron commented that the grants go directly in the Capital Improvement Fund and that the amount of $1.7 million dollars was directed from the General Fund to the CIP Fund.

Committee Member Thomas Hill commented that the ARPA Funds Set Aside should not be included in the reserve since it reduces the unallocated reserves. City Manager Rodericks responded that since the funds have not been decided by Council to fund projects, the ARPA Funds Set Aside needs to be included in a separate fund.

City Manager Rodericks presented a Financial Planning Model that was developed a year ago that shows areas of focus for funding and asked Council if they would like to discuss updates.

City Manager Rodericks advised Council that would continue work to develop additional drainage solutions on ECR. Vice Mayor Hawkins-Manuelian added that there are many resident concerns about those issues and that there are potential grant opportunities to support it.

Council Member Lewis commented that there needs to be a larger investment towards the Master Drainage Plan. City Manager Rodericks informed the Council that the focus on drainage is directed toward life-safety priority projects..

Atherton Resident, Bob Polito, commented that the Housing Community Development rejected the recent Housing Element proposal and that the Council needs to consider other possibilities to achieve Multi-family Housing Developments along with anticipating potential Builder’s Remedy.

Council Member Holland asked staff for clarifications regarding affordable housing loan. City Manager Rodericks advised the Council on how a loan to an Affordable Housing Fund would work. Staff also advised of how other communities used set aside funds for affordable housing. City Attorney Mona Ebrahimi commented that the terms of repayment of a General Fund loan could be determined by the Town, but the funds repaid would need to be spent on future housing developments.

Town of Atherton City Council Special Meeting – Study Session Minutes – April 5, 2023

Council Member DeGolia commented that there would be potential pushback to using General Fund to build affordable housing on El Camino Real.

Vice Mayor Hawkins-Manuelian commented that funds should be invested in batteries that can be used by solar panels to create a micro-grid as opposed to purchasing an additional generator. Additionally, she added that funds need to be focus on emergency infrastructures.

3. PROVIDE FEEDBACK AND DIRECTION REGARDING USE AND MAINTENANCE

RESPONSIBILITIES ASSOCIATED WITH THE PUBLIC RIGHT-OF-WAY Item postponed to future Study Session.

4. REVIEW AND COMMENT ON THE POLICE DEPARTMENT INTERNAL AUDIT

AND INSPECTION REPORTS
Item postponed to future Study Session.

5. COUNCIL REPORTS/COMMENTS – None

6. ADJOURN
Mayor Widmer adjourned the meeting at 5:50 p.m.
____________________________
Francesca Reyes
Office Specialist

2021 2022 2023
January $ 3,047,204 $ 3,932,174 $ 2,554,000
February $ 2,965,501 $ 1,535,792 $ 1,487,835
March $ 2,730,084 $ 2,338,442 $ 1,391,045
April $ 3,330,434 $ 7,114,054
May $ 3,953,961 $ 1,895,271
June $ 3,812,881 $ 2,452,489
July $ 5,455,268 $ 3,336,861
August $ 2,741,619 $ 2,254,058
September $ 3,269,368 $ 1,722,938
October $ 2,278,127 $ 1,495,823
November $ 2,752,017 $ 1,317,065
December $ 1,859,218 $ 2,051,605
$ 38,195,682 $ 31,446,572 $ 5,432,880
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2021 $3,047,204 $2,965,501 $2,730,084 $3,330,434 $3,953,961 $3,812,881 $5,455,268 $2,741,619 $3,269,368 $2,278,127 $2,752,017 $1,859,218 2022 $3,932,174 $1,535,792 $2,338,442 $7,114,054 $1,895,271 $2,452,489 $3,336,861 $2,254,058 $1,722,938 $1,495,823 $1,317,065 $2,051,605 2023 $2,554,000 $1,487,835 $1,391,045
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

ITEM NO. 9

TOWN OF ATHERTON
CLAIMS LIST MARCH 2023
Previous Yr.

March 2023 March 2022
A/P Checks (#31660-31814)
Payroll Checks (#607-608)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 722,495
486
348,540
319,524
Amount
$1,579,783
1,202
365,677
391,780
MARCH 2023 Total $ 1,391,045 $2,338,442
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 607-608 (payroll), and 31660-31814 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,391,045 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 607-608 (payroll), and 31660-31814 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,391,045 are true and correct and are authorized for payment. _______________________________
B. Widmer
Mayor, Town of Atherton

SOURCE OF FUNDS
March 2023 March 2022
101 General Fund $ 1,289,027 $1,244,706
105 Tennis Fund 1,129 570
201 Special Tax 19,932
203 Gas Tax 2,847
213 Library Fund 21,140 4,365
401 GF Projects 14,099 831
403 Ath Channel Drainage Dt 27,013
406 Facilities Construction 34,615 960,456
610 Equipment Replacement 4,758 54,565
616 Employee Benefits Funds 6,345 43,089

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31660 ABARCA GABRIELA 3/2/2023 Feb 21 2023 General Fund Police Lunch Museum of Tolerance Visit G. Abarca PD2/20/23 34.00 31660 ABARCA GABRIELA 3/2/2023 Feb 21 2023 General Fund Police Lunch Museum of Tolerance Visit G. Abarca PD2/21/23 15.00 31660 Total 49.00
31661 ADVANCED LISTING SERVICES INC. 3/2/2023 11470 General Fund Planning (57) 500' Ownership Listing Map -Fold & Mail Svcs Plng 314.70 31661 ADVANCED LISTING SERVICES INC. 3/2/2023 11605 General Fund Planning (31) 500' Ownership Listing Map -Fold & Mail Svcs Plng 260.10 31661 Total 574.80
31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Accident (Pre-Tax) 251.82 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Cancer Ins(Pre-Tax) 48.07 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Dental Plan (Pre-Tax) 28.02 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Life Emp (After -Tax) 38.40 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Speci Health (After-Tax) 6.63 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Speci Health (Pre-Tax) 29.10 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac STD (After-Tax) 607.08 31662 AFLAC 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Aflac Vision Plan(Pre-Tax) 16.99 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Accident (Pre-Tax) 251.82 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Cancer Ins(Pre-Tax) 48.07 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Dental Plan (Pre-Tax) 28.02 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Life Emp (After -Tax) 38.40 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Speci Health (After-Tax) 6.63 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Speci Health (Pre-Tax) 29.10 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac STD (After-Tax) 607.08 31662 AFLAC 3/2/2023 502-02-2023 General Fund PR Batch 00502.02.2023 Aflac Vision Plan (Pre-Tax) 16.99 31662 Total 2,297.50
31663 ASSOCIATION OF BAY AREA GOVERNMENT 3/2/2023 AR030991 General Fund DPW-Park Program 150 Watkins 12/23/22 -1/24/23 180.61 31663 ASSOCIATION OF BAY AREA GOVERNMENT 3/2/2023 AR030991 General Fund DPW-Park Program 150 Watkins HP Activity Bldg 12/23/22 -1/24/23 47.52 31663 ASSOCIATION OF BAY AREA GOVERNMENT 3/2/2023 AR030991 General Fund DPW-Park Program 150 Watkins HP Activity Bldg TrueUp Allocation 12/23/22 -1/24/23 89.03 31663 ASSOCIATION OF BAY AREA GOVERNMENT 3/2/2023 AR030991 General Fund DPW-Park Program 150 Watkins True-Up Allocation 12/23/22 -1/24/23 89.03 31663 ASSOCIATION OF BAY AREA GOVERNMENT 3/2/2023 AR030991 General Fund DPW-Park Maint. 160 Watkins (GH) True-Up Allocation 12/23/22 -1/24/23 89.03 31663 ASSOCIATION OF BAY AREA GOVERNMENT 3/2/2023 AR030991 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard 12/23/22 -1/24/23 351.87 31663 ASSOCIATION OF BAY AREA GOVERNMENT 3/2/2023 AR030991 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard True-Up 12/23/22 -1/24/23 89.02 31663 Total 936.11
31664 AT&T MOBILITY 3/2/2023 388102X02192023 General Fund Police Data Mobile Comm PD 1/12/23 -2/11/23 1,689.84 31664 Total 1,689.84
31665 DELTA DENTAL OF CALIFORNIA 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Dental Ins 4,421.90 31665 DELTA DENTAL OF CALIFORNIA 3/2/2023 BE005381461 General Fund Dental Cobra J. Wade Mar 2023 192.17 31665 DELTA DENTAL OF CALIFORNIA 3/2/2023 BE005381461 General Fund Dental Cobra -Cancelled A. Kockler Feb 2023 (192.17) 31665 DELTA DENTAL OF CALIFORNIA 3/2/2023 BE005381461 General Fund Police Dental K. Shum PD Feb-Mar 2023 205.76 31665 DELTA DENTAL OF CALIFORNIA 3/2/2023 BE005381461 General Fund DPW-Engineering Dental T. Enochson PW Feb-Mar 2023 325.72 31665 Total 4,953.38
31666 DMV RENEWAL 3/2/2023 4MR5642/0223 General Fund Police PTI-Permanent Trailer ID Service Fee ADAPT Trailer#1 PD 10.00 31666 DMV RENEWAL 3/2/2023 4MR5814/0223 General Fund Police PTI-Permanent Trailer ID Service Fee ADAPT Trailer#2 PD 10.00 31666 DMV RENEWAL 3/2/2023 4MR5977/0223 General Fund Police PTI-Permanent Trailer ID Service Fee ADAPT Trailer#3 PD 10.00 31666 Total 30.00
31667 FOLGER GRAPHICS INC 3/2/2023 134822 General Fund Administration (5) bx #10R Envelopes, (5) bx #10W Envelopes Admin 596.09 31667 Total 596.09
31668 FONG JON 3/2/2023 Feb 21-22 23 General Fund Police Breakfast Officer Involved Shootings Field Sup Trng J. Fong PD 2/21/23 14.75 Checks by Date - Detail by Check Number
For the Month of March 2023

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31668 FONG JON 3/2/2023 Feb 21-22 23 General Fund Police Breakfast Officer Involved Shootings Field Supervisor Trng J. Fong PD 2/22/23 16.15 31668 FONG JON 3/2/2023 Feb 21-22 23 General Fund Police Dinner Officer Involved Shootings Field Supervisor Trng J. Fong PD 2/20/23 33.17 31668 FONG JON 3/2/2023 Feb 21-22 23 General Fund Police Dinner Officer Involved Shootings Field Supervisor Trng J. Fong PD 2/21/23 17.80 31668 FONG JON 3/2/2023 Feb 21-22 23 General Fund Police Dinner Officer Involved Shootings Field Supervisor Trng J. Fong PD 2/21/23 6.06 31668 FONG JON 3/2/2023 Feb 21-22 23 General Fund Police Dinner Officer Involved Shootings Field Supervisor Trng J. Fong PD 2/22/23 34.00 31668 FONG JON 3/2/2023 Feb 21-22 23 General Fund Police Lunch Officer Involved Shootings Field Supervisor Trng J. Fong PD 2/21/23 18.00 31668 FONG JON 3/2/2023 Feb 21-22 23 General Fund Police Lunch Officer Involved Shootings Field Supervisor Trng J. Fong PD 2/22/23 18.00 31668 Total 157.93
31669 HAWKINS-MANUELIAN DIANA 3/2/2023 Jan31-Feb3 2023 General Fund City Council Lodging League of California Cities Vice Mayor D. Hawkins 1/31/23 -2/3/23 924.92 31669 HAWKINS-MANUELIAN DIANA 3/2/2023 Jan31-Feb3 2023 General Fund City Council Meals League of California Cities Vice Mayor D. Hawkins 1/31/23 -2/3/23 146.85 31669 HAWKINS-MANUELIAN DIANA 3/2/2023 Jan31-Feb3 2023 General Fund City Council Vehicle & Uber Fees League of California Cities Vice Mayor D. Hawkins 1/3/23 135.10 31669 Total 1,206.87
31670 IRON MOUNTAIN INC 3/2/2023 HHSX639 General Fund Police Onsite Shredding Svcs PD 1/25/23 -2/21/23 268.34 31670 Total 268.34
31671 KBM OFFICE EQUIPMENT INC. 3/2/2023 113754 Facilities Construction CCAP Install Panels for New Mgmt Analyst Cubicle Admin 4,179.39 31671 Total 4,179.39
31672 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 3/2/2023 307029 General Fund City Attorney Town Attorney-CCAP Svcs Jan 2023 1,254.00 31672 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 3/2/2023 307030 General Fund City Attorney Town Attorney-Monsanto Svcs Jan 2023 541.50 31672 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 3/2/2023 307031 General Fund Planning Town Attorney-Housing Element Jan 2023 13,500.00 31672 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 3/2/2023 307032 General Fund City Attorney Town Attorney-Retainer Fees Jan 2023 17,011.75 31672 Total 32,307.25
31673 L.C. ACTION POLICE SUPPLY LTD. 3/2/2023 449287 General Fund Police (15) Promag Magazine for G43 10RD PD 345.68 31673 Total 345.68
31674 LASER IMPRESSIONS INC. 3/2/2023 206232 GF Projects (5) 4X8 Bricks Engraved McNear "Whitehall" PW 256.95 31674 Total 256.95
31675 LEBLANC ASSOCIATES INC. 3/2/2023 188150 General Fund Administration (1) Staple Crtg Admin 9.49 31675 Total 9.49
31676 METROPOLITAN PLANNING GROUP 3/2/2023 2003678 General Fund Planning 303 Atherton AT&T WTF Plng Jan 2023 155.00 31676 METROPOLITAN PLANNING GROUP 3/2/2023 2003678 General Fund Planning 303 Atherton AT&T WTF Plng Jan 2023 891.25 31676 METROPOLITAN PLANNING GROUP 3/2/2023 2003678 General Fund Planning 91 Ashfield AT&T WTF Plng Jan 2023 852.50 31676 METROPOLITAN PLANNING GROUP 3/2/2023 2003678 General Fund Planning Contract Planning Svcs Jan 2023 76,917.50 31676 Total 78,816.25
31677 METZGER DAVID 3/2/2023 Feb 21 2023 General Fund Police Dinner Museum of Tolerance Visit D. Metzger PD 2/22/23 34.00 31677 METZGER DAVID 3/2/2023 Feb 21 2023 General Fund Police Lunch Museum of Tolerance Visit D. Metzger PD 2/21/23 15.00 31677 METZGER DAVID 3/2/2023 Feb 21 2023 General Fund Police Parking Museum of Tolerance Visit D. Metzger PD 2/20/23 -2/21/23 50.00 31677 METZGER DAVID 3/2/2023 Feb 21 2023 General Fund Police Car Rental Museum of Tolerance Visit D. Metzger PD 2/21/23 66.18 31677 Total 165.18
31678 ODP BUSINESS SOLUTIONS LLC 3/2/2023 285974285001 General Fund Administration (1) pk Juice, (1) pk Variety Planters Admin 70.68 31678 ODP BUSINESS SOLUTIONS LLC 3/2/2023 287760355001 General Fund Administration (1) pk Paper Towels, (2) bx Bic Pens Admin 47.87 31678 ODP BUSINESS SOLUTIONS LLC 3/2/2023 287762706001 General Fund Administration (1) pk Moistener Admin 12.39 31678 ODP BUSINESS SOLUTIONS LLC 3/2/2023 288172538001 General Fund Administration (1) pk Class Folder Admin 33.52 31678 ODP BUSINESS SOLUTIONS LLC 3/2/2023 288172801001 General Fund Administration (1) pk Jkt Ltr Asst, (1) pk Jkt Poly Admin 30.37 31678 ODP BUSINESS SOLUTIONS LLC 3/2/2023 288330981001 General Fund Administration (3) ct Soda Diet Admin 76.75 31678 ODP BUSINESS SOLUTIONS LLC 3/2/2023 288367562001 General Fund Administration (1) bx #10 Envelope, (1) ca Paper Towels & Wipe Disinfting Admin 113.96 31678 ODP BUSINESS SOLUTIONS LLC 3/2/2023 291500217001 General Fund Administration (2) ct Paper Admin 157.68 31678 Total 543.22
31679 PATRICK HAWKINS PRINTING INC. 3/2/2023 20214 General Fund City Council (250) Business Cards Mayor B. Widmer & Council Member S. Holland 122.19 31679 PATRICK HAWKINS PRINTING INC. 3/2/2023 20251 General Fund Police (250) Business Cards Officer K. Shum PD 68.59 31679 Total 190.78
31680 PAWINGTON LLC 3/2/2023 58919494 General Fund Police (3) Large Suite K9 Jessie D. Romero PD 195.00 31680 Total 195.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31681 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196300 General Fund Police Uniforms-(16) Shirt Remove & Sew on Patch, (2) Jkt Remove & Sew on Patch J.

Gatto 135.00
31681 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196338 General Fund Police Uniforms-(1) Shirt L/S Shirt Badge, (2) Shoulder Patch, (1) Rain Pant, (1) Shirt Shorten Sleeves K. MacDonald 181.23
31681 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196393 General Fund Police Uniforms-(6) Shirt Remove & Sew on Patch, (2) Jkt Remove & Sew on Patch Chief S. McCulley 60.00
31681 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196511 General Fund Police Uniforms-(2) Shirt Remove & Sew on Patch D. Metzger PD 15.00 31681 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196512 General Fund Police Uniforms-(4) Shirt Remove & Sew on Patch, (2) Jkt Remove & Sew on Patch D.

Romero 55.00
31681 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196513 General Fund Police Uniforms-(4) Shirt Remove & Sew on Patch E. Rivera PD 30.00 31681 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196533 General Fund Police Uniforms-(1) Boots, (1) Jkt softshell, (1) Rain Jkt, (2) Screen Print Pans, (1) Hat, (2) Pants Stryke F. Tartour & (1) Rain Jkt L. Daley 1,032.94 31681 Total 1,509.17
31682 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196534 General Fund Police Uniforms-(1) Shirt Remove & Sew on Patch, (8) Service Stripe Chief S.

McCulley 25.08
31682 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196561 General Fund Police Uniforms-(4) Shirt Remove & Sew on Patch, (2) Sergeant Chevron Set B.

Magami 43.19
31682 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196708 General Fund Police Uniforms-(1) Boots, Bag Patrol, Belt Trouser, Handcuff, Mag Pouch, Holster, Baton, Scabbard, Tactical Keyring Holder K. Shum 1,015.25 31682 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196708 General Fund Police Uniforms-(1) Rain Jkt, (1) Jkt, (4) Pant, Dress Hat, Hat Badge, (4) Shirt L/S S/S, (1) Name Patch, (5) Shirt Zipper, (4) Pant taper, (1) Name Plate K. Shum 2,569.64 31682 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 196918 General Fund Police Uniforms-(13) Jkt Remove & Sew on Patch, (15) Sew Patch, (6) Shirt Remove, (1) Name Patch w/Velcro J. Fong 182.06
31682 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 197053 General Fund Police Uniforms-(2) Shirt Remove & Sew on Patch V. Kumar 15.00 31682 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 197054 General Fund Police Uniforms-(2) Jkt Remove & Sew on Patch, (6) Shirt Remove & Sew on Patch K.

Patel 60.00
31682 PENINSULA UNIFORMS & EQUIPMENT 3/2/2023 197055 General Fund Police Uniforms-(2) Jkt Remove & Sew on Patch, (8) Shirt Remove & Sew on Patch B.

Magami 75.00
31682 Total 3,985.22
31683 PG & E 3/2/2023 11940786962/Feb2023 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber 1/19/23 -2/16/23 585.18 31683 PG & E 3/2/2023 11940786962/Feb2023 General Fund Building Civic Center 80 Fair Oaks Bldg 1/19/23 -2/16/23 585.18 31683 PG & E 3/2/2023 11940786962/Feb2023 Library Fund Civic Center 80 Fair Oaks Library 1/19/23 -2/16/23 9,362.88 31683 PG & E 3/2/2023 11940786962/Feb2023 General Fund Police Civic Center 80 Fair Oaks PD 1/19/23 -2/16/23 11,703.62 31683 PG & E 3/2/2023 11940786962/Feb2023 General Fund Planning Civic Center 80 Fair Oaks Plng 1/19/23 -2/16/23 585.18 31683 PG & E 3/2/2023 11940786962/Feb2023 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW 1/19/23 -2/16/23 585.18 31683 PG & E 3/2/2023 80296999248/Feb2022 General Fund DPW-Street Maint. Traffic Control/Beacon Light 1/20/23 -2/17/23 57.08 31683 Total 23,464.30
31684 SCOTT SAVAGE 3/2/2023 1959 General Fund Police Reg Fee FTO Update Trng K. MacDonald PD 5/22/23 -5/24/23 610.00 31684 Total 610.00
31685

SOUTH BAY REGIONAL PUBLIC SAFETY TRNG
CONSORTIUM 3/2/2023 155641 INV General Fund Police Reg Fee Campus Law Enf Trng D. Andruha PD 4/24/23 -4/28/23 310.00 31685 Total 310.00
31686 TOSHIBA FINANCIAL SERVICES 3/2/2023 33436422 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Feb 2023 1,374.85 31686 Total 1,374.85
31687 TRIPEPI SMITH & ASSOCIATES INC. 3/2/2023 8674 General Fund Administration Comm Support Svc -Monthly Strategy, Qtly Newsletter & Website Sep 2022 4,915.00 31687 Total 4,915.00
31688 TURBO DATA SYSTEMS INC 3/2/2023 39569 General Fund Police (5) High Capacity Battery PD - E-Cite Machines 984.38 31688 TURBO DATA SYSTEMS INC 3/2/2023 39571 Equipment Replacement Police (1) nFORCER Ticket Roll-3" X 12" Traffic TR-145 40/Roll 500 Roll - E Cite Machines 4,757.81
31688 Total 5,742.19
31689 VISION SERVICE PLAN 3/2/2023 817290288 General Fund Vision Cobra -Cancelled A. Kockler Feb 2023 (32.46) 31689 VISION SERVICE PLAN 3/2/2023 817290288 General Fund Vision Cobra J. Wade Mar 2023 32.46

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31689 VISION SERVICE PLAN 3/2/2023 817290288 General Fund Police Vision K. Shum PD Feb-Mar 2023 36.20 31689 VISION SERVICE PLAN 3/2/2023 817290288 General Fund DPW-Engineering Vision T. Enochson PW Feb-Mar 2023 64.92 31689 VISION SERVICE PLAN 3/2/2023 501-02-2023 General Fund PR Batch 00501.02.2023 Vision Insurance 876.34 31689 Total 977.46
31690 WAGEWORKS INC. 3/2/2023 INV4838311 General Fund Police Aflac Compliance Fee Feb 2023 162.20 31690 Total 162.20
31691 A-1 FENCE AND DECK INC. 3/9/2023 25810 Facilities Construction CCAP Communication Center Fencing 26,556.00 31691 Total 26,556.00
31692 A-A LOCK & ALARM INC 3/9/2023 6880 General Fund DPW-Park Maint. (39) Commercial Keys PW 207.49 31692 Total 207.49
31693 ADO PROFESSIONAL SOLUTIONS INC. 3/9/2023 12774154 General Fund Administration Temp Help Front Desk S. Upadhyayula Admin 2/27/23 -3/3/23 1,724.00 31693 Total 1,724.00
31694 ARCHON ENERGY SOLUTIONS 3/9/2023 BP22-00995 General Fund Refund Permit Fee -App Withdrawn BP22-00995, 162 James 381.00 31694 Total 381.00
31695 AT&T CALNET 3 3/9/2023 19557918 General Fund Interdepartmental 0576 PRI T-1 Circuit 1/27/23 -2/26/23 167.43 31695 AT&T CALNET 3 3/9/2023 19557918 General Fund Interdepartmental 5301 PRI Svc 1/27/23 -2/26/23 468.67 31695 AT&T CALNET 3 3/9/2023 19603424 General Fund Police (2) Circuits 701 Laurel & 120 Reservoir PD Feb 2023 1,755.08 31695 Total 2,391.18
31696 BPS TACTICAL INC. 3/9/2023 23010396 General Fund Police (1) Patrol Tactical Vest J. Taylor PD 621.56 31696 Total 621.56
31697 BRIGHTVIEW LANDSCAPE SERVICES INC. 3/9/2023 8303099 General Fund DPW-Park Maint. Contract Landscape Svcs & Maint HP Park Mar 2023 17,073.34 31697 BRIGHTVIEW LANDSCAPE SERVICES INC. 3/9/2023 8303099 Tennis Fund Contract Landscape Svcs & Maint Tennis Court HP Park Mar 2023 776.33 31697 BRIGHTVIEW LANDSCAPE SERVICES INC. 3/9/2023 8303099 General Fund DPW-Building Maint. Contract Landscape Svcs & Maint Town Mar 2023 3,859.75 31697 Total 21,709.42
31698 BURKE WILLIAMS & SORENSEN LLP 3/9/2023 297478 General Fund Administration Prof Svcs Re: Labor Negotiations 10/31/22 -1/31/23 4,928.00 31698 Total 4,928.00
31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund DPW-Park Program 150 Watkins (Fire Protection) Jan 2023 36.89 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 1/25/23 -2/22/23 112.37 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund DPW-Park Program 150 Watkins 1/25/23 -2/22/23 524.16 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund Administration 80 Fair Oaks Admin Jan 2023 39.04 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund Administration 80 Fair Oaks (2 Meter) Admin Jan 2023 21.47 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund Building 80 Fair Oaks (2 Meter) Bldg Jan 2023 21.47 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund Planning 80 Fair Oaks (2 Meter) Plng Jan 2023 21.47 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW Jan 2023 21.47 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund Police 80 Fair Oaks (2 Meter) PD Jan 2023 257.67 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund Building 80 Fair Oaks Bldg Jan 2023 39.04 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund Planning 80 Fair Oaks Plng Jan 2023 39.04 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund DPW-Engineering 80 Fair Oaks PW Jan 2023 39.04 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund Police 80 Fair Oaks PD Jan 2023 468.45 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund DPW-Street Maint. Alameda/Atherton Jan 2023 263.25 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund DPW-Street Maint. El Camino Real M#62280052 Jan 2023 263.22 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 General Fund DPW-Street Maint. El Camino Real M#62327517 Jan 2023 263.25 31699 CAL WATER SERVICE 3/9/2023 4726166666/Feb2023 Library Fund CCAP Temp Library (Irrigation) Jan 2023 2,621.77 31699 Total 5,053.07
31700 CINTAS CORPORATION 3/9/2023 4145863864 General Fund Police (1) 4X6 Active Scraper, (6) Traffic Mat PD Feb 2023 106.72 31700 CINTAS CORPORATION 3/9/2023 4147276705 General Fund Police (1) 4X6 Active Scraper, (6) Traffic Mat PD Feb 2023 106.72 31700 Total 213.44
31701 CITY OF REDWOOD CITY 3/9/2023 385001 General Fund Police Replaced Exhaust Pipe & Front Catalytic Converter 2018 Ford Exp PD 11/8/22 1,349.15 31701 CITY OF REDWOOD CITY 3/9/2023 385001 General Fund Police Replaced (2) Right Front & Rear Tires 2021 Chevrolet Tahoe PD 10/27/22 490.04 31701 Total 1,839.19
31702 COMMERCIAL CONTROLS CORPORATION 3/9/2023 11107 General Fund DPW-Building Maint. Contract Building Systems Maint Support & Preventive Jan 2023 3,202.00 31702 COMMERCIAL CONTROLS CORPORATION 3/9/2023 11142 General Fund DPW-Building Maint. Contract Building Systems Maint Support & Preventive Feb 2023 3,202.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31702 COMMERCIAL CONTROLS CORPORATION 3/9/2023 11204 General Fund DPW-Building Maint. Contract Building Systems Maint Support & Preventive Mar 2023 3,202.00 31702 Total 9,606.00
31703 DUCKY'S CAR WASH LLC 3/9/2023 Feb-23 General Fund Police Car Wash Services PD Feb 2023 149.37 31703 Total 149.37
31704 DYNASTY CLEANERS 3/9/2023 Feb-23 General Fund Police Uniforms Cleaning Services PD Feb 2023 529.51 31704 Total 529.51
31705 EMBARCADERO MEDIA 3/9/2023 78138 General Fund Planning Legal Ad Notice of Public Hearing Targeted Residental Picketing Feb 2023 396.00 31705 Total 396.00
31706 FACILITRON INC 3/9/2023 X9CPUW9BBBYN-3 General Fund Administration Facility Reservation for Love Our Earth Festival 4/22/23 2,350.00 31706 Total 2,350.00
31707 FOLGER GRAPHICS INC 3/9/2023 135076R General Fund Police (6) Emergency Operations Plan 154 Pgs+Covers PD 978.91 31707 Total 978.91
31708 GARAVAGLIA ARCHITECTURE INC. 3/9/2023 20220329 GF Projects Town of Atherton Station Buiding Improvements Dec 2022 6,136.22 31708 Total 6,136.22
31709

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 3/9/2023 33543604 General Fund Building (1/3) Lease Toshiba E-Studio5015 AC Copier Bldg Feb 2023 202.53 31709

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 3/9/2023 33543604 General Fund Planning (1/3) Lease Toshiba E-Studio5015 AC Copier Plng Feb 2023 202.53 31709

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 3/9/2023 33543604 General Fund DPW-Engineering (1/3) Lease Toshiba E-Studio5015 AC Copier PW Feb 2023 202.52 31709 Total 607.58
31710 HARRISON REYNOLDS 3/9/2023 March 6 2023 General Fund Police Reimb Livescan Fees Ham Radio Operator PD 3/6/23 35.00 31710 Total 35.00
31711 ICON ENTERPRISES INC. 3/9/2023 255949 General Fund Interdepartmental CivicPlus SeeClickFix & Unlimited Licenses Renewal 4/28/23 -4/27/24 11,300.64 31711 Total 11,300.64
31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (1) pk Kleenex, (2) pk Flushable Wipes, (1) ca Printer Paper PD 96.20 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (2) HP 49A Toner PD 71.08 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (2) Investigator's Guides, (2) pk AAA Batteries PD 79.82 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (2) US Flags PD 109.10 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (28) Batteries AA, (24) Sure Fire Lithium PD 107.10 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (1) pk Glue Stick, (3) Pelican Micro Cases, (1) pk Paper Towels PD 103.14 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (1) pk Paper Plates Set, (1) pk Silverware Set PD 71.07 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (6) Pocket Guide to The Public Safety Officers Procedural Bill of Rights Act 211.83 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Airfare Decision Making Trng J. Yamsuan PD 4/3/23 362.80 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Airfare Museum of Tolerance Visit D. Metzger PD2/21/23 362.80 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Airfare Museum of Tolerance Visit G. Abarca PD2/21/23 382.81 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (1) Battery Container PD 41.56 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police (1) Computer Monitor Arm Chief S. McCulley PD 69.98 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Condolence Flowers for L. Daley's Mother Passed Away PD 42.67 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Airfare Seat Upgrade Decision Making Trng J. Yamsuan PD 4/3/23 13.99 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Airfare Seat Upgrade Museum of Tolerance Visit D. Metzger PD2/21/23 13.99 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Airfare Seat Upgrade Museum of Tolerance Visit G. Abarca PD 2/21/23 13.99 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Lodging Adv Critical Inc Response Trng J. Fong PD 2/1/23 -2/2/23 152.95 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Lodging Financial Crimes Trng G. Dutta PD 1/29/23 -2/3/23 723.70 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Lodging Officer Inv Shootings Trng J. Fong PD 2/21/23 -2/22/23 298.92 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Public Records Act Webinar Trng S. Koehler PD 2/22/23 259.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Review/Approve Report Webinar Trng S. Koehler PD 2/22/23 259.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Reg Fee Decision Making & Critical Thinking Trng B. Magami PD 4/10/23 289.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Reg Fee IAPE Property/Evidence Mgmt Class J. Taylor PD 8/7/23 -8/8/23 345.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 0866/2-22-23JF General Fund Police Reg Fee Response to the Non-Criminal Barricade Trng J. Yamsuan PD 2/10/23 289.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 3299/2-22-23EJ General Fund Police Apple Storage Plan E. Johnson PD 0.99 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 3299/2-22-23EJ General Fund Police (3) iPhone Cases for SUV's Phones PD 96.45 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 3299/2-22-23EJ General Fund Police Lodging AICC Trng E. Johnson PD 1/29/23 -2/3/23 673.66 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 3299/2-22-23EJ General Fund Police (4) Med Size Exam Gloves for Patrol PD 118.08 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL GF Projects (1) POD Container Pick Up Fee 6/9/22 185.92 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL GF Projects (1) POD Container Rental w/Protection June 2022 141.09 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL General Fund Building (1) bx Donut Shop Coffee K-Cup Pod Bldg 39.49 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL General Fund Planning (1) bx Donut Shop Coffee K-Cup Pod Plng 39.49 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL General Fund DPW-Engineering (1) bx Donut Shop Coffee K-Cup Pod PW 39.49 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL General Fund DPW-Engineering Adobe Lic Fee -Credit PW (1.05) 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL General Fund DPW-Engineering Lodging 2023 PW Officers Institute Conference PW Director R. Ovadia 636.76 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL General Fund DPW-Engineering Reg Fee 2023 PW Officers Institute Conference PW Director R. Ovadia 625.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 4525/2-22-23HL GF Projects Storm Water Application Fee #sa556785 PW 205.30 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (1) bx Chinese Fortune Cookies Admin 18.98 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (1) pk Sparkling Water Admin 52.18 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (1) pk Planters Peanuts, (1) pk Pop Tarts Admin 41.31 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (1) bx Caramel Wafer Admin 38.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (1) bx Choco Biscuit Cookies Admin 10.99 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (2) Boulder Canyon for Break Room Admin 23.96 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (2) bx Miss Vickie's Chips Admin 43.49 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (2) bx Pretzels Variety Packs Admin 37.58 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (2) pk Ritz Bitz Peanut, (1) pk Fruit Crisp Admin 76.65 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (2) Posters for Blue Sign Admin 65.59 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (2) bx Nabisco Sweet Treats Cookies Admin 26.96 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (3) Picture Frames for Council Members Photos 56.67 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (3) bx Fudge Stripes Cookies Admin 25.36 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (4) Silver Picture Frames Admin 37.16 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Addtl Catering Svcs for Employee Luncheon Admin 92.30 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Amazon Fresh Tip Admin 5.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (20) cp Atherton Living Featuring Our Office & The EPC 60.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Cake and Fruits for Jan Employee Birthday Admin 283.94 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Catering Svcs for Community Meeting 291.69 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Catering Svcs for Employee Luncheon Admin 583.88 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Drinks & Desserts for Employee Luncheon Admin 63.60 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Error Transaction Refunded by F. Reyes to Town Admin 127.12 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (1) E-Groupgreeting Card for Anthony's Baby Shower Admin 9.99 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Food Warmer Employee Luncheon Admin 56.70 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration Fraudulent Transaction to be Refunded Admin 348.12 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (1) pk Melsan 1X4 inch Hook & Loop Strips w/Adhesive Admin 10.93 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5279/2-22-23FR General Fund Administration (1) Polo Shirt, (1) Jkt w/Logo R. Londer Admin 202.63 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police (6) 3V Batteries Bola Wrap PD 45.87 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Breakfast Items ADAPT Meeting PD 2/4/23 17.58 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Coffee ADAPT Meeting PD 2/4/23 22.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Investigating Tool Svc PD 75.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Lodging Adv CPTED E. Rivera PD 3/13/23 -3/15/23 351.83 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Lodging Decision Making & Critical Thinking Trng J. Yamsuan PD 4/3/23 289.33 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Lodging Museum of Tolerance Visit D. Metzger PD2/21/23 289.33 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Lodging Museum of Tolerance Visit G. Abarca PD2/21/23 289.33 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Reg Fee Adv CPTED E. Rivera PD 3/13/23 -3/15/23 393.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Reg Fee CPCA Annual Symposium Chief S. McCulley PD 825.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Reg Fee Decision Making & Critical Thinking Trng J. Yamsuan PD 4/3/23 289.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 5762/2-22-23DL General Fund Police Reg Fee IACP Workshop D. Larsen PD 10/17/23 PD 500.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 7361/2-22-23GR General Fund Administration Breakfast Items for Staff Meeting Admin 1/23/23 25.90 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 7361/2-22-23GR General Fund Administration Car Wash CM G. Rodericks 2/12/23 59.99 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 7361/2-22-23GR General Fund Administration The Wall Street Journal Digital CM G. Rodericks 38.99 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund Interdepartmental Adobe Lic Fee Admin 58.26 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund Interdepartmental Adobe Lic Fee Admin 455.81 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund City Council Catering Svcs -Pizzas Dinner for Council Meeting 346.95 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund City Council Supplies for Council Meetings 69.18 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund Interdepartmental Adobe Lic Fee -Credit Admin (105.26) 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund Interdepartmental Dropbox Business Membership Admin 72.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund Interdepartmental Dropbox Business Membership Admin 533.03 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund Interdepartmental Microsoft Fee Admin 1.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund Planning Printing Svcs for Housing Element Plng 1,669.55 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund City Council Refund SoCal New Mayors & Council Members Academy (600.00) 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund City Council SMC Recorder Fee for Housing Element 50.00 31712 IMPAC. GOVERNMENT SERVICES 3/9/2023 9369/2-22-23AS General Fund Interdepartmental Zoom Large Meeting Capacity Membership Admin 299.90 31712 Total 16,624.52
31713 INFINITY TECHNOLOGIES 3/9/2023 1186 General Fund Interdepartmental Contract IT Support Svcs Feb 2023 13,600.00 31713 INFINITY TECHNOLOGIES 3/9/2023 1186 General Fund Interdepartmental Data Project Feb 2023 90.00 31713 INFINITY TECHNOLOGIES 3/9/2023 1187 Facilities Construction CCAP (ASE) Radio Circuit Issues & Comcast Fiber Feb 2023 1,840.00 31713 INFINITY TECHNOLOGIES 3/9/2023 1223 General Fund DPW-Engineering Contract General GIS Support PW Feb 2023 2,360.00 31713 Total 17,890.00
31714 INTERNAL REVENUE SERVICE 3/9/2023 CP220 General Fund Payroll Quarterly Tax Refund Returened Jan-Mar 2022 1,817.65 31714 Total 1,817.65
31715 INTERSTATE TRAFFIC CONTROL PRODUCTS 3/9/2023 255174 General Fund DPW-Street Maint. (20) HDWE Cap for RDN (5)"L" Bracket PW 525.00 31715 Total 525.00
31716 J.P. COOKE CO 3/9/2023 769442 General Fund Planning (1) Custom Stamp Plng 131.19 31716 Total 131.19
31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Park Maint. Contract Maint Svcs -Electrical Repairs Jan 2023 654.50 31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Jan 2023 1,111.33 31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Park Maint. Contract Maint Svcs -Repairs Facility Jan 2023 202.25 31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Park Maint. Contract Maint Svcs -Landscape Supplies Jan 2023 162.40 31717 MCE CORPORATION 3/9/2023 2301029 Library Fund Contract Maint Svcs Library Jan 2023 952.81 31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Park Maint. Contract Maint Svcs -MCE Jan 2023 1,651.31 31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Park Maint. Contract Maint Svcs -MCE Jan 2023 4.70 31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Park Maint. Contract Maint Svcs Park Jan 2023 8,722.62 31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Street Maint. Contract Maint Svcs Streets Jan 2023 9,139.03 31717 MCE CORPORATION 3/9/2023 2301029 General Fund DPW-Street Maint. Contract Maint Svcs -Storm Streets Jan 2023 19,565.37 31717 Total 42,166.32
31718 NICHOLS CONSULTING ENGINEERS CHTD 3/9/2023 229045501R Special Tax Prof Svcs Design to Implement Bio-Retention Basins on Middlefield 19,932.50 31718 Total 19,932.50
31719

OCCUPATIONAL HEALTH CENTERS OF CA A
MEDICAL CORP. 3/9/2023 77910238 General Fund Police Audiogram, OSHA Respirator, Physical PrePlacem, Pulmonary Test Officer PD 371.00 31719 Total 371.00
31720 ODP BUSINESS SOLUTIONS LLC 3/9/2023 292357030001 General Fund Building (1/3) dz Pens, (1/3) Filter, (1) bx Markers, (2) pk Note pad, (1) pk Pad Legal, (1) Pen Multi Bldg 130.33
31720 ODP BUSINESS SOLUTIONS LLC 3/9/2023 292357030001 General Fund Planning (1/3) dz Pens, (1/3) Filter Plng 26.56 31720 ODP BUSINESS SOLUTIONS LLC 3/9/2023 292357030001 General Fund DPW-Engineering (1/3) dz Pens, (1/3) Filter PW 26.56 31720 ODP BUSINESS SOLUTIONS LLC 3/9/2023 294204850001 General Fund Building (1/3) ca Wipes Bldg 18.30 31720 ODP BUSINESS SOLUTIONS LLC 3/9/2023 294204850001 General Fund Planning (1/3) ca Wipes Plng 18.30 31720 ODP BUSINESS SOLUTIONS LLC 3/9/2023 294204850001 General Fund DPW-Engineering (1/3) ca Wipes PW 18.30

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31720 Total 238.35
31721 PATRICK HAWKINS PRINTING INC. 3/9/2023 20247 General Fund Building (500) Business Cards M. Greenlee Bldg 97.03 31721 Total 97.03
31722 PG & E 3/9/2023 08963023620/Feb2023 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) 1/24/23 -2/22/23 326.60 31722 PG & E 3/9/2023 34579695882/Feb2022 General Fund DPW-Street Maint. Signal El Camino/Atherton 1/24/23 -2/22/23 120.43 31722 PG & E 3/9/2023 86713555828/Feb2023 General Fund DPW-Street Maint. Signal Middlefield/Encinal 1/25/23 -2/23/23 59.95 31722 PG & E 3/9/2023 92913025489/Feb2023 General Fund DPW-Street Maint. Corp Office/Storage 1/23/23 -2/21/23 96.18 31722 Total 603.16
31723 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 3/9/2023 3105967003 General Fund DPW-Street Maint. Lease Digital Mailing System Town 12/30/22 -3/29/23 748.92 31723 Total 748.92
31724 PRONSKE KRYSTAL 3/9/2023 Feb23-25 2023 General Fund Police Dinner Supervisory Leadership Institute -Session 2 Trng K. Pronske PD 2/23/23 18.32 31724 PRONSKE KRYSTAL 3/9/2023 Feb23-25 2023 General Fund Police Dinner Supervisory Leadership Institute -Session 2 Trng K. Pronske PD 2/24/23 15.89 31724 PRONSKE KRYSTAL 3/9/2023 Feb23-25 2023 General Fund Police Lunch Supervisory Leadership Institute -Session 2 Trng K. Pronske PD 2/23/23 15.89 31724 PRONSKE KRYSTAL 3/9/2023 Feb23-25 2023 General Fund Police Lunch Supervisory Leadership Institute -Session 2 Trng K. Pronske PD 2/24/23 14.42 31724 Total 64.52
31725 ROODMAN JEFFREY M 3/9/2023 BP19-00693 General Fund Refund Recycling Dep BP19-00693, 49 Wilburn 2,362.50 31725 Total 2,362.50
31726 SAN FRANCISCO DAILY L.L.C. 3/9/2023 83040 General Fund Administration Legal Ad #93692 Admin 1/21/23 -1/23/23 937.50 31726 SAN FRANCISCO DAILY L.L.C. 3/9/2023 83338 General Fund Administration Legal Ad #93973 Admin 2/10/23 375.00 31726 SAN FRANCISCO DAILY L.L.C. 3/9/2023 83339 General Fund DPW-Engineering Legal Ad #94007 Train Station Notice PW 2/17/23 -2/24/23 750.00 31726 Total 2,062.50
31727 SAN MATEO CNTY CONTROLLERS OFFICE 3/9/2023 Feb-23 General Fund Police Allocation of Parking Penalties PD Feb 2023 573.20 31727 Total 573.20
31728 SAN MATEO CNTY DISTRICT ATTORNEY'S OFFICE 3/9/2023 March14-15 2023 General Fund Police Reg Fee Sexual Abuse/Assault Protocols Trng J. Taylor PD 3/14/23 -3/15/23 85.00 31728 Total 85.00
31729 SAN MATEO CNTY FORENSIC LAB 3/9/2023 PS-INV104190 General Fund Police (2) Contracted Toxicology Lab Svc PD Feb 2023 240.90 31729 SAN MATEO CNTY FORENSIC LAB 3/9/2023 PS-INV104190 General Fund Police (2) Fingerprint Process Evidence Lab Svc PD Feb 2023 844.00 31729 SAN MATEO CNTY FORENSIC LAB 3/9/2023 PS-INV104190 General Fund Police Phlebotomy Lab Svc PD Feb 2023 205.00 31729 Total 1,289.90
31730 SAN MATEO CNTY SHERIFF'S OFFICE 3/9/2023 Dec4-7 2023 General Fund Police Reg Fee Crisis Intervention Trng K. MacDonald PD 12/4/23 -12/7/23 275.00 31730 Total 275.00
31731 SAVIANO COMPANY INC. 3/9/2023 8587-R General Fund Resurfacing (2) Tennis Courts & (2) New Bench -5% Retention 3,300.00 31731 SAVIANO COMPANY INC. 3/9/2023 8587-R General Fund Resurfacing (2) Tennis Courts & (2) New Bench -5% Retention 800.00 31731 Total 4,100.00
31732 SUTTER EAP 3/9/2023 Q4 2022 General Fund Interdepartmental Employee Assistance Program Oct-Dec 2022 460.00 31732 Total 460.00
31733 TRIDENT K9 CONSULTING 3/9/2023 1458 General Fund Police Maint Trng K9 Jessie D. Romero PD 2/1, 2/8, 2/15 & 2/22/23 500.00 31733 Total 500.00
31734 TURBO DATA SYSTEMS INC 3/9/2023 39664 General Fund Police Electronic Citation Processing Fee PD Feb 2023 65.56 31734 TURBO DATA SYSTEMS INC 3/9/2023 39665 General Fund Police (10) E-Cite Lease PD Feb 2023 3,440.44 31734 Total 3,506.00
31735 VERDE DESIGN INC 3/9/2023 1-1612503 GF Projects Landscape & Pedestrial Circulation Improvements HP Park 12/26/22 -1/25/23 4,732.50 31735 Total 4,732.50
31736 WEST COAST ARBORISTS INC. 3/9/2023 196376 General Fund DPW-Park Maint. Tree Maint Svcs HP Park 1/16/23 -1/31/23 1,190.00 31736 WEST COAST ARBORISTS INC. 3/9/2023 196376 General Fund DPW-Street Maint. Tree Maint Svcs -Storm Streets 1/16/23 -1/31/23 13,785.00 31736 Total 14,975.00
31737 WEX BANK 3/9/2023 87729908 General Fund Police Vehicle Fuel Charges PD 2/7/23 -3/6/23 6,903.51

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31737 Total 6,903.51
31738 YAMSUAN JOSE 3/9/2023 Feb 21 2023 General Fund Police Dinner Visit Museum of Tolerance J. Yamsuan PD 2/21/23 34.00 31738 YAMSUAN JOSE 3/9/2023 Feb 21 2023 General Fund Police Lunch Visit Museum of Tolerance J. Yamsuan PD 2/21/23 15.00 31738 Total 49.00
31739 CALIFORNIA STATE DISBURSEMENT UNIT 3/9/2023 501-03-2023NT General Fund PR Batch 00501.03.2023 Garnishment 177.69 31739 Total 177.69
31740 CALIFORNIA STATE DISBURSEMENT UNIT 3/9/2023 501-03-2023FR General Fund PR Batch 00501.03.2023 Garnishment 323.07 31740 Total 323.07
31741 U.S. DEPARTMENT OF THE TREASURY 3/9/2023 501-03-2023 General Fund PR Batch 00501.03.2023 Garnishment 531.99 31741 Total 531.99
31742 4C4 PENINSULA COUNCIL OF LIONS 3/16/2023 March24 2023 General Fund Police Award Dinner Honoring Police and Firefighters Chief McCulley & Commander Larsen for Sgt. Fong Winner PD 3/24/23 150.00
31742 Total 150.00
31743 A-A LOCK & ALARM INC 3/16/2023 306991 Library Fund Service Call to Repair Lock on Office Door Library 320.00 31743 A-A LOCK & ALARM INC 3/16/2023 307235 Tennis Fund Service Call to Replace Worn Tailpiece Tennis Court HP Park 352.81 31743 Total 672.81
31744 ALAMEDA COUNTY SHERIFFS OFFICE 3/16/2023 290131-03237722 General Fund Police Reg Fee EVOC Basic Skills Update Trng J. Fong PD 7/5/23 324.00 31744 ALAMEDA COUNTY SHERIFFS OFFICE 3/16/2023 290131-03237722 General Fund Police Reg Fee EVOC Basic Skills Update Trng J. Gatto PD 5/18/23 324.00 31744 ALAMEDA COUNTY SHERIFFS OFFICE 3/16/2023 290131-03237722 General Fund Police Reg Fee EVOC Basic Skills Update Trng J. Taylor PD 5/23/23 324.00 31744 ALAMEDA COUNTY SHERIFFS OFFICE 3/16/2023 290131-03237722 General Fund Police Reg Fee EVOC Basic Skills Update Trng K. Patel PD 4/5/23 324.00 31744 ALAMEDA COUNTY SHERIFFS OFFICE 3/16/2023 290131-03237722 General Fund Police Reg Fee EVOC Basic Skills Update Trng K. Shum PD 5/3/23 324.00 31744 Total 1,620.00
31745 AT&T CALNET 3 3/16/2023 19603591 General Fund Police (3) 911 BTNS Circuit PD Feb 2023 47.43 31745 AT&T CALNET 3 3/16/2023 19621161 General Fund Police Miscellaneous Centrex Main Line PD 2/10/23 -3/9-23 515.93 31745 Total 563.36
31746 BRIGHTVIEW LANDSCAPE SERVICES INC. 3/16/2023 8317888 General Fund DPW-Park Program Gate Valve Town Center HP Park 1,443.00 31746 BRIGHTVIEW LANDSCAPE SERVICES INC. 3/16/2023 8317888 General Fund DPW-Building Maint. Gate Valve Town Center PW 1,443.00 31746 Total 2,886.00
31747 BRINK'S INCORPORATED 3/16/2023 12226779 General Fund Finance Armored Car Services Fin Mar 2023 273.07 31747 Total 273.07
31748 CA POLICE CHIEFS ASSOCIATION 3/16/2023 26198 General Fund Police Reg Fee Wellness Summit D. Larsen PD 5/11/23 99.00 31748 Total 99.00
31749 COMCAST 3/16/2023 0243773/Mar2023 General Fund Interdepartmental High Speed Internet Town 3/10/23 -4/9/23 226.72 31749 Total 226.72
31750 DESSAURE JADA 3/16/2023 2 General Fund Police Polygraph Exam Officer App PD 2/15/23 300.00 31750 Total 300.00
31751 EM ROOFING 3/16/2023 BP23-00082 General Fund Refund Recycling Dep BP23-00082, 52 Flood 500.00 31751 Total 500.00
31752 FASTSIGNS OF REDWOOD CITY 3/16/2023 395-47871 General Fund Police (1) Alarm Sign PD 38.46 31752 FASTSIGNS OF REDWOOD CITY 3/16/2023 395-47921 General Fund Police (2) Alarm Sign PD 76.92 31752 Total 115.38
31753 FOLGER GRAPHICS INC 3/16/2023 135212 General Fund Police (4) 154 Pgs Emergency Operations Plan PD 541.41 31753 Total 541.41
31754 GOOD CITY COMPANY 3/16/2023 3015 General Fund Planning Housing Element Plng Feb 2023 765.00 31754 GOOD CITY COMPANY 3/16/2023 3015 General Fund Planning Contract Planning Svcs Plng Feb 2023 440.00 31754 Total 1,205.00
31755 GOVERNMENT TRAINING AGENCY 3/16/2023 63863 General Fund Police Reg Fee Records Supervisor Trng K. Cisco PD 5/8/23 -5/12/23 517.00 31755 Total 517.00
31756 KAISER PERMANENTE 3/16/2023 INV #313 General Fund Refund Park Event Deposit Inv#313, 3/1/23 600.00 31756 KAISER PERMANENTE 3/16/2023 INV #314 General Fund Refund Park Event Deposit Inv#314, 3/8/23 600.00 31756 Total 1,200.00
31757 MCE CORPORATION 3/16/2023 2302030 General Fund DPW-Park Maint. Contract Maint Svcs -Electrical Repairs HP Park Feb 2023 346.65 31757 MCE CORPORATION 3/16/2023 2302030 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Feb 2023 2,674.86 31757 MCE CORPORATION 3/16/2023 2302030 Library Fund Contract Maint Svcs Library Feb 2023 651.82

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31757 MCE CORPORATION 3/16/2023 2302030 General Fund DPW-Park Maint. Contract Maint Svcs Park Feb 2023 14,148.11 31757 MCE CORPORATION 3/16/2023 2302030 General Fund DPW-Street Maint. Contract Maint Svcs Streets Feb 2023 5,979.01 31757 MCE CORPORATION 3/16/2023 2302030 General Fund DPW-Street Maint. Contract Maint Svcs -Storm Charges Streets Feb 2023 1,472.30 31757 Total 25,272.75
31758 MUNISERVICES LLC 3/16/2023 INV06-016087 General Fund Finance Bus Lic Admin Processing Svcs (Muni Svc) Fin Feb 2023 50.00 31758 Total 50.00
31759 PATRICK HAWKINS PRINTING INC. 3/16/2023 20288 General Fund DPW-Engineering (500) Business Cards H. Luo & T. Enochson PW 179.06 31759 Total 179.06
31760 PG & E 3/16/2023 56788311910/Feb2023 General Fund DPW-Park Program Activity Bldg 150 Watkins 1/30/23 -2/28/23 64.57 31760 PG & E 3/16/2023 56788311910/Feb2023 General Fund DPW-Park Program Modular Bldg 150 Watkins 1/30/23 -2/28/23 289.81 31760 PG & E 3/16/2023 56788311910/Feb2023 General Fund DPW-Park Maint. Pump 150 Watkins 1/30/23 -2/28/23 173.81 31760 PG & E 3/16/2023 56788311910/Feb2023 General Fund DPW-Street Maint. Signal Marsh/Middlefield 1/25/23 -2/23/23 56.83 31760 PG & E 3/16/2023 56788311910/Feb2023 General Fund DPW-Street Maint. Signal Middlefield/Oak Grove 1/25/23 -2/23/23 71.63 31760 PG & E 3/16/2023 56788311910/Feb2023 General Fund DPW-Street Maint. Street Lights Feb 2023 4,897.20 31760 Total 5,553.85
31761 RENNE PUBLIC LAW GROUP LLP 3/16/2023 9495 General Fund Administration RPPG/Atherton Consulting and Grant Writing Svc Feb 2023 2,083.00 31761 Total 2,083.00
31762 RODERICKS GEORGE 3/16/2023 Mar-23 General Fund Administration Technology Reimb -AT&T Svc CM G. Rodericks Aug-Mar 2023 1,523.64 31762 Total 1,523.64
31763 SABRO COMMUNICATIONS INC 3/16/2023 2528-A Facilities Construction Install Data Connections from the AV Cabinet, Test and Relabel Council Chambers 1,960.00
31763 Total 1,960.00
31764 SAN MATEO CNTY INFO SERV DEPT 3/16/2023 1YAT12302 General Fund Police (2) Microwave Switch DSO PD Feb 2023 164.51 31764 Total 164.51
31765 SANTIAGO LETYCIA 3/16/2023 INV #329 General Fund Refund Park Event Deposit Inv#329, 3/4/23 1,200.00 31765 Total 1,200.00
31766 SCA OF CA LLC 3/16/2023 23000224 General Fund DPW-Street Maint. Street Sweeping Services Feb 2023 2,187.85 31766 Total 2,187.85
31767 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 3/16/2023 640390 General Fund Police (3) Finger Apps PD Feb 2023 96.00 31767 Total 96.00
31768 SYSERCO INC. 3/16/2023 12052 General Fund DPW-Building Maint. Svc Support Program Energy Management Systems PW Mar 2023 1,716.63 31768 SYSERCO INC. 3/16/2023 12052 Library Fund Svc Support Program Energy Management Systems Library Mar 2023 735.70 31768 Total 2,452.33
31769 TELECOMMUNICATIONS ENGINEERING 3/16/2023 48111 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Mar 2023 2,603.50 31769 Total 2,603.50
31770 THIRD DEGREE COMMUNICATIONS INC. 3/16/2023 12252 General Fund Police Reg Fee Interview & Interrogation Trng V. Kumar PD 4/17/23 -4/19/23 595.00 31770 Total 595.00
31771 US BANK VOYAGER FLEET SYSTEMS INC. 3/16/2023 8690164772308 General Fund Police Motorcycle Fuel Charges PD Feb 2023 380.37 31771 Total 380.37
31772 WEST COAST ARBORISTS INC. 3/16/2023 197006 General Fund DPW-Park Maint. Tree Maint Svcs HP Park 2/16/23 -2/28/23 3,120.00 31772 WEST COAST ARBORISTS INC. 3/16/2023 197006 General Fund DPW-Street Maint. Tree Maint Svcs Streets 2/16/23 -2/28/23 13,280.00 31772 Total 16,400.00
31773 ALHAMBRA 3/23/2023 21928698 031623 General Fund Police Drinking Water Svcs PD Mar 2023 188.34 31773 Total 188.34
31774 AT&T MOBILITY 3/23/2023 388102X03192023 General Fund Police Data Mobile Comm PD 2/12/23 -3/11/23 1,553.68 31774 Total 1,553.68
31775 BURKE WILLIAMS & SORENSEN LLP 3/23/2023 298189 General Fund Administration Legal Svcs Labor Negotiations 2/6/23 -2/27/23 4,288.00 31775 Total 4,288.00
31776 CALIFORNIA STATE DISBURSEMENT UNIT 3/23/2023 502-03-2023NT General Fund PR Batch 00502.03.2023 Garnishment 177.69 31776 Total 177.69
31777 CALIFORNIA STATE DISBURSEMENT UNIT 3/23/2023 502-03-2023FR General Fund PR Batch 00502.03.2023 Garnishment 323.07 31777 Total 323.07

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31778 CISCO KRISTY 3/23/2023 Mar 15 2023 General Fund Police Mileage Civilian Leadership for Public Safety Personnel Trng K. Cisco PD 3/15/23 13.75
31778 Total 13.75
31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Perform Front & Rear Brake, Replaced Rear Lic Plate Lamp, Front Wiper Blades, Air Filter, & Replace Radiator Assembly, Bank 1 Sensor 2 2017 Ford Exp PD 12/16/22 1,748.99
31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Install New Oxygen Sensor & New Serpentine Belt 2017 Ford Exp PD 11/9/22 234.86 31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Performed PM A service 2017 Ford Exp PD 12/14/22 270.73 31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Performed PM A Service 2021 Chevrolet Tahoe PD 12/19/22 279.45 31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Performed PM A Service 2021 Chevrolet Tahoe PD 12/20/22 279.46 31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Performed PM E Express Service 2014 Ford Interceptor PD 11/21/22 132.29 31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Replace Brakes Wiper Blade & Battery 2014 Ford Interceptor PD 11/23/22 864.61 31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Replaced 6 Fuel Injectors & Spark Plugs 2017 Ford Exp PD 12/8/22 3,661.52 31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Replaced Front and Rear Brake Pads & Rotors 2021 Chevrolet Tahoe PD 12/16/22 2,189.54
31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Replaced Front & Rear Brakes Pads and Rotors 2021 Chevrolet Tahoe PD 12/20/22 1,600.14
31779 CITY OF REDWOOD CITY 3/23/2023 394003 General Fund Police Replaced Right Side Spot Lamp Bulb & Pick up (1) Windshield Wipers 2018 Ford Exp PD 12/27/22 99.75
31779 Total 11,361.34
31780 CMS SOLUTIONS 3/23/2023 2209785-IN General Fund Interdepartmental (1) Plantronics W8220 SAVI & Ring Detector Admin 457.39 31780 Total 457.39
31781 CODE PUBLISHING COMPANY INC 3/23/2023 GC0010229 General Fund City Council (2) New Pages Municipal Code -Comulative Supplement Council 52.15 31781 Total 52.15
31782 DAVIDOVICH IGOR 3/23/2023 Mar6-9 2023 General Fund Police Mileage Crisis Intervention Trng I. Davidovich PD 3/6/23 -3/9/23 40.00 31782 Total 40.00
31783 DUTTA GINA 3/23/2023 Mar 13-14 2023 General Fund Police Lunch Fraud & Financial Crime Trng G. Dutta PD 3/13/23 14.94 31783 DUTTA GINA 3/23/2023 Mar 13-14 2023 General Fund Police Lunch Fraud & Financial Crime Trng G. Dutta PD 3/14/23 18.00 31783 Total 32.94
31784 FOLGER GRAPHICS INC 3/23/2023 135228 General Fund Planning (1) Poster 22X28 ADU HIP Housing Plng 86.72 31784 FOLGER GRAPHICS INC 3/23/2023 135228 General Fund Administration (3) Posters Atherton's Annual Waster Wise Event, (3) Banners Love Our Earth Festival Admin 520.31
31784 FOLGER GRAPHICS INC 3/23/2023 135330 General Fund Planning (2700) Postcards ADU HIP Housing Plng 1,413.33 31784 Total 2,020.36
31785 INTERWEST CONSULTING GROUP INC 3/23/2023 86163 Library Fund 1st Year Warranty Phase Facility Mngmt & Monitoring Svcs Library Feb 2023 1,750.00 31785 INTERWEST CONSULTING GROUP INC 3/23/2023 86163 General Fund DPW-Building Maint. 1st Year Warranty Phase Facility Mngmt & Monitoring Svcs Town Feb 2023 4,000.00 31785 INTERWEST CONSULTING GROUP INC 3/23/2023 86163 Facilities Construction CCAP Const Doc and Bidding Phase PM 26% Library Allocation Feb 2023 20.80 31785 INTERWEST CONSULTING GROUP INC 3/23/2023 86163 Facilities Construction CCAP Const Doc and Bidding Phase PM 66% Donation Allocation Feb 2023 52.80 31785 INTERWEST CONSULTING GROUP INC 3/23/2023 86163 Facilities Construction CCAP Const Doc and Bidding Phase PM 8% Town Allocation Feb 2023 6.40 31785 INTERWEST CONSULTING GROUP INC 3/23/2023 86163 General Fund DPW-Engineering PM Svcs-HP Parking Lot Turnaround & Park Access Circulation Improvement Feb 2023 1,225.00
31785 INTERWEST CONSULTING GROUP INC 3/23/2023 86163 General Fund Building Private Development Plan Review Feb 2023 8,460.00 31785 Total 15,515.00
31786 INTERWEST CONSULTING GROUP INC 3/23/2023 86131 General Fund Building Contract Bldg & Safety Svcs -58% Rev Bldg Feb 2023 29,136.04 31786 INTERWEST CONSULTING GROUP INC 3/23/2023 86131 General Fund Building Reimb Lease Dell Computer Bldg Feb 2023 (148.92) 31786 Total 28,987.12
31787 MCCULLEY STEVE 3/23/2023 Mar12-16 2023 General Fund Police Dinner Annual Trng Symposium Chief S. McCulley PD 3/15/23 34.00 31787 MCCULLEY STEVE 3/23/2023 Mar12-16 2023 General Fund Police Dinner Annual Trng Symposium Chief S. McCulley PD 3/16/23 34.00 31787 MCCULLEY STEVE 3/23/2023 Mar12-16 2023 General Fund Police Dinner Annual Trng Symposium Chief S. McCulley PD 3/17/23 34.00 31787 MCCULLEY STEVE 3/23/2023 Mar12-16 2023 General Fund Police Lodging Annual Trng Symposium Chief S. McCulley PD 3/12/23 -3/16/23 1,096.88

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31787 Total 1,198.88
31788 METROPOLITAN PLANNING GROUP 3/23/2023 2003711 General Fund 303 Atherton AT&T WTF Plng Feb 2023 1,278.75 31788 METROPOLITAN PLANNING GROUP 3/23/2023 2003711 General Fund Planning Admin Svcs Meetings Feb 2023 330.00 31788 METROPOLITAN PLANNING GROUP 3/23/2023 2003711 General Fund Planning Contract Planning Svcs Plng Feb 2023 85,341.25 31788 Total 86,950.00
31789 MYERS-STEVENS & TOOHEY CO. INC. 3/23/2023 1398698 General Fund Police Short-Term Insurance Premium PORAC PD May 2023 455.00 31789 MYERS-STEVENS & TOOHEY CO. INC. 3/23/2023 1398698 General Fund Police Long-Term Insurance Premium PORAC PD May 2023 455.00 31789 Total 910.00
31790 RIVERA EDUARDO 3/23/2023 Mar13-15 2023 General Fund Police Breakfast Adv Crime Prevention thru Environ Design Trng E. Rivera PD 3/15/23 15.39 31790 RIVERA EDUARDO 3/23/2023 Mar13-15 2023 General Fund Police Dinner Adv Crime Prevention thru Environ Design Trng E. Rivera PD 3/13/23 28.25 31790 RIVERA EDUARDO 3/23/2023 Mar13-15 2023 General Fund Police Dinner Adv Crime Prevention thru Environ Design Trng E. Rivera PD 3/14/23 34.00 31790 RIVERA EDUARDO 3/23/2023 Mar13-15 2023 General Fund Police Lunch Adv Crime Prevention thru Environ Design Trng E. Rivera PD 3/13/23 14.44 31790 Total 92.08
31791

SAN MATEO CNTY PUBLIC SAFETY
COMMUNICATIONS 3/23/2023 ATPD-MSS 23-02 General Fund Police Message Switch PD Oct-Dec 2022 3,942.25 31791

SAN MATEO CNTY PUBLIC SAFETY
COMMUNICATIONS 3/23/2023 ATPD-MSS 23-03 General Fund Police Message Switch PD Jan-Mar 2023 3,942.25 31791 Total 7,884.50
31792 SHARP ELECTRONICS CORPORATION 3/23/2023 79281265 General Fund Police Lease Sharp MX-4071 2nd Copier PD Mar 2023 240.86 31792 Total 240.86
31793 SHARP ELECTRONICS CORPORATION 3/23/2023 9004227832 General Fund Police Copies Overage Usage PD 11/29/22 -2/27/23 36.67 31793 Total 36.67
31794 TAYLOR JEFF 3/23/2023 Mar14-15 2023 General Fund Police Lunch SMCO Sexual Abuse/Assault Protocols Trng J. Taylor PD 3/14/23 18.00 31794 TAYLOR JEFF 3/23/2023 Mar14-15 2023 General Fund Police Lunch SMCO Sexual Abuse/Assault Protocols Trng J. Taylor PD 3/15/23 18.00 31794 Total 36.00
31795 TIAA COMMERCIAL FINANCE INC. 3/23/2023 9427300 General Fund Police Lease Sharp MX-M3570 Copier PD Mar 2023 232.84 31795 Total 232.84
31796 TOWN OF HILLSBOROUGH 3/23/2023 Feb24 2023 General Fund City Council SMC Council of Cities Dinner/Meeting Council Member E. Lewis 2/24/23 60.00 31796 Total 60.00
31797 U.S. DEPARTMENT OF THE TREASURY 3/23/2023 502-03-2023 General Fund PR Batch 00502.03.2023 Garnishment 531.99 31797 Total 531.99
31798 ACTION TOWING 3/30/2023 79299 General Fund Police Towing Svc 1996 Ford Mustang PD 03/26/23 170.50 31798 Total 170.50
31799 AIR TREATMENT CORPORATION 3/30/2023 FS211825 General Fund DPW-Building Maint. Repair Svcs -Diagnose Ara Temperature Issues PW 617.50 31799 Total 617.50
31800 ALHAMBRA 3/30/2023 21903512 032223 General Fund Administration Drinking Water Svcs Admin Feb 2023 106.37 31800 ALHAMBRA 3/30/2023 21903512 032223 General Fund Administration Drinking Water Svcs Admin Mar 2023 112.37 31800 Total 218.74
31801 CITY OF REDWOOD CITY 3/30/2023 394003F General Fund DPW-Street Maint. Fuel Charge PW 12/16/22 -1/15/23 102.18 31801 Total 102.18
31802 FLAMINGDOGS LLC 3/30/2023 1267 General Fund Police Employee Luncheon Hosted by PD 3/28/23 797.02 31802 Total 797.02
31803 GARAVAGLIA ARCHITECTURE INC. 3/30/2023 20230066 GF Projects Town of Atherton Station Buiding Improvements Feb 2023 947.52 31803 GARAVAGLIA ARCHITECTURE INC. 3/30/2023 20230072 GF Projects Town of Atherton Station Buiding Improvements Jan 2023 1,493.75 31803 Total 2,441.27
31804 GRAINGER INC 3/30/2023 9632331006 General Fund DPW-Street Maint. (10) Sand Bag PW 236.04

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31804 Total 236.04
31805 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 3/30/2023 307305 General Fund Planning Town Attorney-Housing Element Feb 2023 4,636.50 31805 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 3/30/2023 307306 General Fund City Attorney Town Attorney-25 Isabella Svcs Feb 2023 4,293.00 31805 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 3/30/2023 307307 General Fund City Attorney Town Attorney-Retainer Fees Feb 2023 17,015.35 31805 Total 25,944.85
31806 KUMAR VANEESH 3/30/2023 Mar 6-9 2023 General Fund Police Lunch Crisis Intervention Trng V. Kumar PD 3/6/23 13.40 31806 KUMAR VANEESH 3/30/2023 Mar 6-9 2023 General Fund Police Lunch Crisis Intervention Trng V. Kumar PD 3/8/23 18.00 31806 KUMAR VANEESH 3/30/2023 Mar 6-9 2023 General Fund Police Lunch Crisis Intervention Trng V. Kumar PD 3/9/23 18.00 31806 KUMAR VANEESH 3/30/2023 Mar 6-9 2023 General Fund Police Mileage Crisis Intervention Trng V. Kumar PD 3/6/23-3/9/23 40.00 31806 KUMAR VANEESH 3/30/2023 Mar 6-9 2023 General Fund Police Tolls Crisis Intervention Trng V. Kumar PD 3/6/23 -3/9/23 28.00 31806 Total 117.40
31807 LIEBERT CASSIDY WHITMORE 3/30/2023 236028 General Fund Administration Prof Services Re: ERMA PD Feb 2023 14,181.98 31807 Total 14,181.98
31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 280377823001 General Fund Building (1) Desk pad, (1) Wall Calendar Bldg 60.35 31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 280377823001 General Fund Planning (1) Desk pad, (1) Wall Calendar Plng 60.35 31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 280377823001 General Fund DPW-Engineering (1) Desk pad, (1) Wall Calendar PW 60.35 31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 290794795001 General Fund Building (3) Toner HP Bldg 387.67 31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 292143007001 General Fund Planning (4) pk Pad, (1) bx Clipboard, (1) pk Wipes, (2) dz Highlighters, (1) pk Tape, (1) Labeler Plng 167.65
31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 292144351001 General Fund Planning (1) Organizer Plng 38.93 31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 300824325001 General Fund Building (1/3) HandLotion, (1/3) ct Paper, (2/3) ca Water Bldg 35.19 31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 300824325001 General Fund Planning (1/3) HandLotion, (1/3) ct Paper, (2/3) ca Water Plng 35.19 31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 300824325001 General Fund DPW-Engineering (1/3) HandLotion, (1/3) ct Paper, (2/3) ca Water PW 35.19 31808 ODP BUSINESS SOLUTIONS LLC 3/30/2023 302165384001 General Fund Planning (1) Eternal Drive Plng 111.55 31808 Total 992.42
31809 SUTTER EAP 3/30/2023 Q1 2023 General Fund Interdepartmental Employee Assistance Program Jan-Mar 2023 484.00 31809 Total 484.00
31810 TONY'S CLEAN TEAM LLC 3/30/2023 15-3166 General Fund DPW-Park Maint. Janitorial COVID-19 Electrostatic Spraying PD 2/12/23 -3/11/23 998.00 31810 TONY'S CLEAN TEAM LLC 3/30/2023 15-3166 Library Fund Janitorial Maint Svcs Library 2/12/23 -3/11/23 4,745.00 31810 TONY'S CLEAN TEAM LLC 3/30/2023 15-3166 General Fund DPW-Park Maint. Janitorial Maint Svcs Park 2/12/23 -3/11/23 2,083.34 31810 TONY'S CLEAN TEAM LLC 3/30/2023 15-3166 General Fund DPW-Building Maint. Janitorial Maint Svcs Town 2/12/23 -3/11/23 10,593.66 31810 Total 18,420.00
31811 TOSHIBA FINANCIAL SERVICES 3/30/2023 33636346 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Mar 2023 1,374.85 31811 Total 1,374.85
31812 VALLEY OIL COMPANY 3/30/2023 149993 General Fund DPW-Street Maint. (232) Diesel Fuel PW 3/10/23 1,104.99 31812 Total 1,104.99
31813 WAGEWORKS INC. 3/30/2023 INV4959421 General Fund Police Aflac Compliance Fee PD Mar 2023 162.20 31813 Total 162.20
31814 WILLDAN ENGINEERING 3/30/2023 625010 General Fund Storm Water Inspection Svcs/NPDES Compliance PW Jan 2023 3,723.00 31814 Total 3,723.00
Grand Total 722,495.24

Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: SUNG H. KWON, TOWN PLANNER
DATE: APRIL 19, 2023
SUBJECT: ACCEPT THE SCOPE OF WORK FOR THE INCLUSIONARY STUDY AS DIRECTED BY THE ADOPTED HOUSING ELEMENT; DIRECT THE

CITY ATTORNEY TO PREPARE AND AUTHORIZE THE CITY
MANAGER TO EXECUTE AN AGREEMENT FOR THE WORK; AND

ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION TO
APPROPRIATE FUNDS WITHIN THE FY 2022/23 BUDGET TO

COMPLETE THE STUDY

RECOMMENDATION
Accept the Scope of Work for the Inclusionary Study as directed by the Adopted Housing Element; direct the City Attorney to prepare and authorize the City Manager to execute an agreement for the work; and adopt the attached Budget Amendment Resolution to appropriate $97,200 within the FY 2022/23 Budget to complete the Study.

BACKGROUND
As part of the Housing Element adoption on January 31, 2023, the City Council directed the implementation of a variety of programs to meet the State mandates. One of the programs directed was the adoption of an Inclusionary Zoning Ordinance. As part of developing this Ordinance, the Town is required to complete a Nexus Study.

Program 3.814 Adoption of an Inclusionary Zoning Ordinance Inclusionary Fee. Adopt a new inclusionary ordinance for multifamily development and housing fee for all new single family housing construction and additions. The Town will complete a nexus study and develop an inclusionary housing ordinance that would require 20% affordable units with new multifamily development and a new fee for single family development and additions. The fee will provide an option to provide affordable deed restricted ADU or JADU on-site in-lieu of paying the fee. Funds generated by this fee will be used to support affordable housing in Atherton which may include subsidizing new multifamily housing development, an ADU rental program

Budget Amendment for Inclusionary Study Staff Report
April 19, 2023

and supporting affordable housing opportunities in the Town. The Town will develop a program on the use of funds.

FINDINGS | ANALYSIS
Completion of the Nexus and Feasibility Study is required as a precursor to determining the fee to be applied. The timeline for completion of the Study is one (1) year following adoption of the Housing Element. Staff recommends moving forward with the Nexus and Feasibility Study to complete the analysis required to guide the development of the Inclusionary Zoning Ordinance.

BAE’s scope and budget for this Study is included as Attachment 2.

POLICY FOCUS
The purpose of inclusionary housing policy review and in-lieu fees is to allow for the development of affordable housing as part of housing development. Implementation of this program will provide an alternative way for housing developers to provide affordable housing as required by state law.

FISCAL IMPACT
The overall fiscal impact to the General Fund would be $97,200. Funds would be allocated from the Unallocated General Fund Balance.

GOAL ALIGNMENT
Goal A- Maintain Fiscal Responsibility

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

ATTACHMENT
Attachment 1: Resolution of the City Council of the Town of Atherton budget adjustment for the inclusionary study
Attachment 2: Scope and Budget for fiscal analysis/nexus study by BAE.

RESOLUTION NO. 23-xx

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON APPROVING BUDGET AMENDMENT FOR INCLUSIONARY STUDY _________________________________________
WHEREAS, the City Council supports implementation of the Housing Element and directs staff to have a financial study/nexus study to support the inclusionary ordinance and inlieu fees; and WHEREAS, to account for increase in Planning department expense, a $97,200 corresponding adjustment in expenditures is necessary for the preparation of the financial feasibility study/nexus study for the inclusionary ordinance and in-lieu fees; and WHEREAS, in review of the General Fund, these adjustments are to be made to the Operating Budget as set forth in Exhibit A, attached hereto and incorporated herein.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve an amendment to the FY 2022-23 Town Budget to enact the changes identified on Exhibit A attached hereto.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 19th day of April 2023 by the following vote:

AYES: Council members:

NOES: Council members:

ABSENT: Council members:
________________________
Bill Widmer, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney

EXHIBIT A
Town of Atherton
Budget Amendment Request
Transfer $97,200 From:
2022/2023
Un-appropriated General Fund Balance
To:
2022/2023
101-20-52015-020 Housing Element In-lieu fee study $97,200

Total Adjustment $97,200

bae urban economics
San Francisco Sacramento Los Angeles Washington DC Atlanta New York City www.bae1.com
March 28, 2023
George Rodericks
City Manager
Town of Atherton
80 Fair Oaks Lane
Atherton, CA 94027
Re: Residential Inclusionary and In-Lieu Fee Nexus and Financial Feasibility Analysis Dear Mr. Rodericks:

We appreciate the opportunity to submit this proposal to conduct a financial feasibility and nexus analysis to evaluate the Town’s inclusionary ordinance and associated in-lieu fees. We understand that the Town is in the process of implementing an inclusionary ordinance that would require 20 percent of units in new residential developments to be affordable to low- or moderate-income households, with the option to pay an in-lieu fee in some circumstances.

The Town is seeking technical analyses to support the implementation of the inclusionary ordinance that will include:
 Financial feasibility analysis to evaluate the feasibility of the 20 percent inclusionary requirement (Task 2 in the following proposed scope of work). This component of the analysis will respond to requirements put in place by California Assembly Bill (AB) 1505 (2017) that provide the California Department of Housing and Community Development (HCD) with the authority to review economic feasibility studies related to rental inclusionary ordinances. A local government may be required to submit an economic feasibility study if: a) its ordinance has rental inclusionary requirements that require more than 15 percent of the total number of units to be affordable to households with 80 percent of AMI or less and b) the jurisdiction has failed to meet at least 75 percent of its above-moderate income RHNA over at least a five-year period.

While AB 1505 does not require an economic feasibility study for inclusionary requirements on ownership projects, BAE is proposing to evaluate the financial feasibility of both the rental and for-sale inclusionary requirements. BAE recommends this approach because this analysis will estimate the cost associated with providing affordable units in accordance with the inclusionary ordinance, which will feed into the analysis of in-lieu fees (see below).
 Financial analysis to evaluate in-lieu fees (Task 3 in the following proposed scope of work). This component of the analysis will evaluate in-lieu fees that would apply to developments that choose to opt out of providing affordable units by paying an in-lieu fee. AB 1505 requires that inclusionary ordinances provide at least one alternative to providing inclusionary units on site within market-rate developments, and many

2 jurisdictions offer an in-lieu fee as an alternative. BAE understands that the intent of the Town of Atherton’s ordinance is to incentivize developers to provide inclusionary units on-site rather than paying the in-lieu fee, though some development projects (e.g., the construction of a single single-family home) are anticipated to pay in-lieu fees rather than providing units, and the Town may choose to offer an in-lieu fee alternative for all projects. BAE will work with Town staff to identify policy objectives related to inlieu fee. To the extent that the Town wants to incentivize developers to provide inclusionary units on-site within market-rate developments rather than pay an in-lieu fee, the analysis will identify fee rates that will generally incentivize on-site production of affordable units. This portion of the analysis will evaluate in-lieu fees for both rental and ownership developments, and for both multifamily and single-family developments.
 Nexus analysis to evaluate the relationship between new market-rate residential development and the need for affordable housing and in-lieu fees (Task 4 in the following proposed scope of work). This component of the analysis will quantify the estimated relationship between new market-rate residential development and the need for affordable housing. This analysis can help to provide a policy basis for implementing inclusionary requirements, as it demonstrates that the market-rate units in a residential development lead to a need for additional affordable units. The nexus analysis will also quantify the estimated fee that the Town of Atherton would need to charge to address the affordable housing need that is attributable to new market-rate development, which can help to provide a policy basis for charging the in-lieu fee. BAE anticipates that this analysis will evaluate ownership and rental developments as well as both single-family and multifamily developments.

In BAE’s experience, this type of nexus analysis often results in a fee amount that is higher than most jurisdictions choose to charge, and is higher than needed to incentivize developers to provide affordable units rather than paying the fee. As a result, local jurisdictions tend to adopt in-lieu fees that are lower than the maximum justifiable fee identified in the nexus analysis, with the adopted fee rates based on financial feasibility or other policy considerations.

BAE is an award-winning real estate economics and development advisory firm with a distinguished record of achievement over its 30+-year history. We have extensive experience conducting affordable housing fee and inclusionary housing nexus analyses, including for the Cities of Sunnyvale, Windsor, Los Angeles, Ventura, and Berkeley in California as well as for the Cities of Moab, Utah and Dallas, Texas. These studies have included detailed analyses of the impacts of new development on the need for affordable housing, the cost to provide that housing, and the resulting maximum justifiable fee amounts. BAE’s nexus study work has also included extensive financial feasibility analysis to evaluate the impact of fees on new development, comparisons of proposed fees to the fees charged peer jurisdictions, and recommendations on revised fee rates. These studies have also included one-on-one

3 developer interviews and stakeholder focus groups to obtain input on key assumptions and potential fee and policy changes.

In addition to financial feasibility analyses as part of our nexus study work, BAE also has deep expertise in financial feasibility analysis to assist public agencies in making key decisions related to inclusionary housing and other key housing policy decisions. Within the past five years, BAE’s projects have included financial feasibility analyses to evaluate inclusionary requirements and in-lieu fees for the Cities of Menlo Park, South San Francisco, Napa, Santa Barbara, and Los Angeles. For each study, BAE created a series of financial feasibility models that allowed the local jurisdiction to understand current conditions and evaluate key policy decisions.

The following pages detail our proposed work program, schedule, and budget. We would be happy to work with City staff to adjust this scope of work to meet the City’s needs for this analysis. Please feel free to contact me at [email protected] or 510.326.8943 if you have any questions or would like to further discuss this proposal.

Sincerely,
Stephanie Hagar
Principal

4 SCOPE OF SERVICES
This section outlines BAE’s proposed work program.

Task 1: Project Start-Up
BAE will hold a project start-up meeting with Town staff to review the scope of work, proposed timeline, proposed inclusionary requirements, and background materials for review, as well as to discuss overall project objectives. BAE will prepare a data and information request and draft schedule for discussion during the start-up meeting. As a part of this task, BAE will also review any relevant background materials relating to the proposed inclusionary housing ordinance, inclusionary in-lieu fee, and potential future typologies in Atherton, along with any other relevant materials.

Task 2: Inclusionary Feasibility Analysis
BAE will conduct a financial feasibility analysis to evaluate the economic feasibility of the Town’s proposed inclusionary requirements. This task will consist of the following subtasks:

2.1. Define Residential Prototypes. BAE will work with Town staff to define up to four (4) residential development prototypes for feasibility testing. BAE anticipates that the prototypes will include both rental and for-sale developments, as well as both single-family and multifamily developments, that will reflect the zoning on sites where each type of developments could be built in Atherton. To the extent appropriate, one or more of these prototypes may incorporate a density bonus and/or other waivers and concessions pursuant to the State Density Bonus ordinance.

2.2. Financial Pro Forma Models. BAE will create a financial pro forma model for each of the residential prototypes defined in Task 2.1 above. To inform the financial feasibility analysis, BAE will contact developers that are familiar with the local development context to discuss development costs, rents and sale prices, required return thresholds, and other factors that affect the financial feasibility of new residential development. BAE will also use information from BAE’s other recent studies to supplement and cross-check information obtained through developer interviews. The pro formas will include affordable units in accordance with the inclusionary requirements that the Town is currently considering. Based on this analysis, the pro formas will determine whether the requirements that the Town is currently considering are economically feasible. The pro formas will also estimate the cost of providing inclusionary units on site in new residential developments, which will inform the analysis in Task 3.

Task 3: In-Lieu Fee Financial Feasibility Analysis
In this task, BAE will conduct a financial feasibility analysis to evaluate potential in-lieu fees that would apply to projects that choose to pay an in-lieu fee rather than provide affordable units on site within a market-rate project, to the extent that the Town allows an in-lieu fee

5 option. Because the intent of the Town of Atherton’s ordinance is to generally incentivize developers to provide inclusionary units on-site rather than paying the in-lieu fee, BAE’s proposed approach to this analysis will focus on identifying fee rates that will tend to be somewhat less attractive to a developer compared to providing inclusionary units within a project. This task will consist of the following subtasks:

3.1. Define Residential Prototypes. BAE will work with Town staff to define up to four (4) residential development prototypes for feasibility testing. BAE anticipates that the prototypes will include both rental and for-sale developments and both single-family and multifamily developments that will be analogous to the prototypes defined in Task 2.1.

However, the prototypes from Task 2.1 may need to be adjusted if the prototypes in Task

2.1 include density bonuses or waivers or concessions pursuant to the State Density Bonus ordinance, since the Density Bonus would not apply in situations in which a developer pays an in-lieu fee.

3.2. Financial Pro Forma Models. BAE will create a financial pro forma model for each of the residential prototypes defined in Task 3.1 above. This task will use information obtained during the developer interviews conducted in Task 2.2 as well as information from BAE’s other recent studies to develop key assumptions for the financial feasibility models. The analysis will estimate the in-lieu fee rates that are similar in cost to providing affordable units on site, as determined in Task 2, for each development typology. This will enable the Town to identify fees that are somewhat higher than the cost of providing affordable units on site, if desired to incentivize developers to provide units within new developments rather than paying the in-lieu fee.

Task 4: Residential In-Lieu Fee Nexus Analysis
BAE will conduct a nexus analysis that demonstrates the relationship between new marketrate residential development, the need for affordable housing, and the affordable housing inlieu fees that are necessary to mitigate the associated affordable housing need. The nexus analysis is based on the concept that new households in market-rate units in Atherton spend money in the local economy, thereby helping to support new local jobs and bringing new workers to the region, including workers that will need affordable housing. This worker affordable housing need is associated with a need for fee revenue to construct the housing needed for these workers.

The nexus analysis will estimate household spending by households in new market-rate units in Atherton, the number of new workers by industry category that are attributable to that spending, and the household income distribution among these new workers. This will include the use of IMPLAN software to estimate household spending and associated jobs, and data from the US Census Public Use Microdata Sample (PUMS) to estimate household income among new workers. The analysis will then identify the number of new below market rate housing units, by income level, that would be needed to mitigate the demand for affordable

6 housing among these workers. The analysis will then evaluate the public subsidy necessary to construct these affordable units, which will constitute the maximum nexus-based in-lieu fee for new residential development. This methodology provides a basis for establishing in-lieu fees that are proportional to the impact of new market-rate development. The budget for this task assumes BAE will conduct analysis for up to four residential development typologies (e.g., multifamily rental, condominium, townhome, and single-family).

Task 5: Draft and Final Report
BAE will prepare a report that clearly describes the methodology and findings from the financial feasibility and nexus analyses. BAE will prepare an administrative draft report for review by Town staff. Upon submittal of the draft report, BAE will be available for a virtual meeting with Town staff to provide an overview of the report and respond to questions.

Following receipt of one set of consolidated comments from the Town, BAE will revise the draft report and produce a final draft.

Task 6: Public Meetings
BAE will attend up to three public meetings (e.g., one Planning Commission meeting and two City Council Meetings) to present the study, respond to questions, and receive comments and input. BAE will prepare presentation materials for meetings as necessary and will review all presentation materials with Town staff prior to meetings to obtain input and make refinements. BAE will attend all public meetings virtually.

PROPOSED BUDGET
BAE will bill for the work described above for a fixed-fee budget of $97,200, as shown in the budget provided below. This total does not include the cost of any public meetings, which could be added to the total budget at an additional cost. The budget shown below will include all consultant costs, including personnel, overhead, and miscellaneous reimbursable expenses. Miscellaneous expenses such as data purchase are passed through to the client with no markup. BAE reserves the right to re-allocate budget among authorized tasks to best serve project needs; however, in no event shall the total cost exceed the fixed-fee amount unless the City requests additional work beyond the agreed-upon scope.

7 Task Budget
Task 1: Project Start-Up $2,500
Task 2: Inclusionary Feasibility Analysis $27,400
Task 3: In-Lieu Fee Financial Analysis $12,700
Task 4: In-Lieu Fee Nexus Analysis $25,600
Task 5: Draft and Final Report $19,800
Task 6: Public Meetings $7,200
Labor Subtotal $95,200
Expenses (IMPLAN & other data) $2,000
Project Total, Excl. Optional Tasks $97,200
Costs for any additional work authorized by the client will be billed on an hourly time-andmaterials basis, in accordance with BAE’s standard hourly billing rates:

Principal $300-$330/hour
Associate Principal $285/hour
Director $275/hour
Vice President $245/hour
Senior Associate $210/hour
Associate $170/hour
Sr. Analyst $130/hour
Analyst $115/hour
These rates are subject to revision on or after January 1, 2024.

PROPOSED SCHEDULE
BAE will complete an administrative draft memorandum within three months following project start up. Within two weeks of receiving a single set of consolidated written comments on the administrative draft, BAE will prepare the final report.

Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
THROUGH: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
FROM: SALLY BENTZ-DALTON, TOWN ARBORIST/PARK MANAGER
DATE: APRIL 19, 2023
SUBJECT: APPROVAL OF EVENT GARDEN ENHANCEMENTS AT

HOLBROOK-PALMER PARK

RECOMMENDATION
It is recommended that the Council authorize an amendment to the Town’s Contract with Brightview Landscape Services for improvements in the Event Garden at Holbrook-Palmer Park in an amount not-to-exceed $70,000 and authorize a contingency in the amount of $5,000 for unforeseen issues.

BACKGROUND
In 2015 the Holbrook-Palmer Park Foundation paid for and constructed the Event Garden in Holbrook-Palmer Park located between the Main House and Pavilion. In October 2016, the Town accepted the gift of the Event Garden from the Holbrook-Palmer Park Foundation and agreed to take over the maintenance of the garden. At the time, maintenance was estimated at approximately $7,600.

However, since that time, the condition of the Event Garden has deteriorated due to poor drainage, and limited maintenance expertise. Since inception, the Event Garden lost three of the originally planted trees as well as various areas of ground cover. There has been a desire by the Town to restore and replant the Event Garden.

ANALYSIS
Town staff consulted with Brightview Landscape Services, the Town’s current landscape maintenance contractor for the park, on how best to improve drainage and the aesthetics of the Garden. Brightview outlined a scope of work that includes the following:
• Clearing of mulch and planting

HPP Event Garden Enhancements
APRIL 19, 2023

• rototilling and amending soil
• Installation of additional drainage piping in the plant beds • Plant four (4) 24-inch box oak trees and a variety of 5-gallon and 1-gallon shrubs and plants • Repair and upgrade irrigation in the affected planting areas • Mulching of the improved planting areas
• 90-day maintenance period including weekly visits
After the 90-day maintenance period, the area would be turned over to Brightview’s regular maintenance team at the Park.

Staff reviewed the scope of work with the Park & Recreation Committee and the Park Foundation for their input. Both groups were very supportive of the effort. The cost of the proposed maintenance enhancements is $69,658.33. Staff is requesting an additional authorization of $5,000 for contingencies.

FISCAL IMPACT
Funding in the amount of $75,000 is needed to support the enhancement of the Event Garden at Holbrook Palmer Park. Such funding can be made available from the FY 2022-23 Capital Improvement Program under the Park Master Plan Implementation Program item for general assessments and miscellaneous repairs.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life

POLICY FOCUS
Maintenance and enhancement of the Event Garden is consistent with the Holbrook-Palmer Park Master Plan adopted in 2015. The policy discussion should be regarding maintenance of improvements donated to the Town and consistency with the Master Plan.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

HPP Event Garden Enhancements
APRIL 19, 2023

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
Park and Recreation Committee (meets each month)

ATTACHMENTS

1. Overview of Event Garden enhancement area

2. Brightview Cost Proposal

Holbrook-Plamer Park Event Garden Enhancement Areas
Two main enhancemnt areas:

Two sections for added color palette:

Proposal for Extra Work at
Town of Atherton Town Center
March 03, 2023

Ahterton, CA 94027
Atherton, CA 94027
Holbrook Palmer Park 80 Fair Oaks Ln
Holbrook-Palmer Park 80 Fair
Oaks Lane
Town of Atherton Town Center
Robert Ovadia
Billing Address
To
Town of Atherton Town Center Contact
Project Description
Project Name
Property Address
Property Name
DG Patio Refurbishment
Remove dead/declining plants, amend soil, irrigation coverage, plant installation and mulch
Scope of Work
QTY UoM/Size Material/Description Total
Planter Prep: Demolition and Soil Improvement $8,917.78 Enhancement Crew - rake away mulch and prep soil by
rototilling the area for better plant establishment. Work fresh material into native soil for improved health. Will require the removal of existing drip irrigation hoses.

32.00 HOUR

2.00 DAY Standard Skid Steer - Daily Equipment Rate

6.00 HOUR Equipment Operator

6.00 YARD General Dump - Dump by YARD Dump Facility

15.00 CUBIC YARD Greenworks organic soil amendment per recomendation Irrigation Coverage Inspect and Repair $18,658.76
Enhancement Crew - tie into existing irrigation and extend coverage as needed for plant infill 40.00 HOUR
Drip tubing and parts for repairing the hydrozones and
ensuring full coverage of the planting area. Agricultural grade drip tubing will help reduce the damage caused by rodents.

1.00 LUMP SUM
Planting & Mulch $31,731.88
Enhancement Crew - labor hours to layout plants, prep
holes, install, backfill and grade planting areas 16.00 HOUR

2.00 DAY Standard Skid Steer - Daily Equipment Rate
Oak Tree Replacement to Match Existing -24" Box Tree
Installed (replacement trees for dead or missing Oak
Trees)

4.00 EACH

75.00 EACH Iris Douglasiana 1 gal. Shrub/Perennial Installed 150.00 EACH Arctostaphylos 'pt reyes' 5 gal. Shrub/Perennial Installed Arctostaphylos 'John Dourley' 5 gal. Shrub/Perennial
Installed 60.00 EACH
Emerald Carpet ground cover 5 gal. Shrub/Perennial
Installed 175.00 EACH

45.00 EACH Loropetalum chinensis - 5 gal. Shrub/Perennial Installed

50.00 EACH Sword Ferns - 5 gal. Shrub/Perennial Installed

THIS IS NOT AN INVOICE
825 Mahler Rd, Burlingame, CA 94010 ph. (650) 289-9324 fax (650) 298-0290 This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President

March 03, 2023
Town of Atherton Town Center
Proposal for Extra Work at
Assorted perennials with color for planters outside
building entrance. (5 gal) 55.00 EACH

30.00 CUBIC YARD Bulk Pro Chip - CUBIC YARD Mulch Installed Drainage $8,297.24
Additional drainage to connect into the existing drainage in the two center planters. 15.00 PIECE

1.00 DAY Ride-On Trencher - Daily Equipment Rate

4.00 HOUR Equipment Operator
Gold D.G. Installed and Compacted (with stabilizer) -
repair made where french drain crosses the DG 0.33 TON
90 Day Maintenance Period $2,052.67
Personalized care each week to check on the
establishment of all new plant material, as well as
functionality of irrigation system. Adjustments to the
landscape will be covered under these additional hours
for a 90 day period from date of completion.

24.00 HOUR
After 90 days of warranty maintenance, the project will be turned over to the scheduled maintenance team. 1.00 EACH Images
Town of Atherton Park - Butterly Garden 2
Service Line
JOB# 310700616
SO# 7851959
130
For internal use only
Total Price $69,658.33

THIS IS NOT AN INVOICE
825 Mahler Rd, Burlingame, CA 94010 ph. (650) 289-9324 fax (650) 298-0290 This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President

March 03, 2023

Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
THROUGH: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
FROM: SALLY BENTZ-DALTON, TOWN ARBORIST/PARK MANAGER
DATE: APRIL 19, 2023
SUBJECT: APPROVAL OF FUNDING AND AWARD OF CONTRACT FOR

DECOMPOSED GRANITE PATHWAY IMPROVEMENTS IN

HOLBROOK-PALMER PARK

RECOMMENDATION
It is recommended that the Council authorize funding and award a contract to Brightview Landscape Services in the amount of $95,288.59 to replace the existing asphalt pathway in Holbrook-Palmer Park between the pedestrian bridge and the park entry with a decomposed granite (DG) path in Holbrook-Palmer Park and authorize a contingency in the amount of $5,000.

BACKGROUND
The Holbrook-Palmer Park Master Plan, adopted in 2015, recommended that the park paths throughout the park be repaired with or be converted to decomposed granite over time.

The FY 2022-23 Park Maintenance Budget included an allocation of $50,000 for the replacement of the existing asphalt pathway between the pedestrian bridge and the entry with decomposed granite. There are many large Redwood trees adjacent to the path and the pathway has various areas that are uplifted and significantly cracked because of roots. This section of the path could become a safety issue and therefore needs to be repaired. There is a small section of this pathway that was previously converted to decomposed granite; but it is in need of refresh and repair.

ANALYSIS
The proposed work is identified in the Holbrook-Palmer Park Master Plan. Staff received two quotes for the work as follows:

Brightview: $95,288.59
MCE: $98,394.12

HPP Decomposed Granite Pathway
APRIL 19, 2023

The work includes demolition and haul off, installation of black steal edging, base rock, and decomposed granite with stabilizer.

FISCAL IMPACT
The FY 2022-23 operating budget included $50,000 for replacement of the asphalt pathway with decomposed granite. An additional allocation of $50,288.59 is needed to complete fund the pathway work including a contingency of $5,000.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life

POLICY FOCUS
Replacement of asphalt pathways with decomposed granite is consistent with the Holbrook-Palmer Park Master Plan adopted in 2015.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Location Map

2. Brightview and MCE cost proposals

Holbrook-Palmer Park

Proposal for Extra Work at
Town of Atherton Town Center
March 03, 2023

Ahterton, CA 94027
Atherton, CA 94027
Holbrook Palmer Park 80 Fair Oaks Ln
Holbrook-Palmer Park 80 Fair
Oaks Lane
Town of Atherton Town Center
Robert Ovadia
Billing Address
To
Town of Atherton Town Center Contact
Project Description
Project Name
Property Address
Property Name
DG Pathway Renovation
Conversion from Asphalt to New DG. Proposal does not include demolition and off haul of asphalt.

Scope of Work
QTY UoM/Size Material/Description Total
Edging Installation and Base Prep $47,280.90

16.00 HOUR Enhancement Crew
1,216.00 LINEAR FEET 1/8x6 black steel edging installed with stakes 3,650.00 SQUARE FEET Filter Fabric - Fabric and Netting Installed Base Rock - 3/4" Recycled - installed at 4" depth and
compacted. 75.00 TON
DG installation, Compaction, and Finishing $20,954.04

30.00 TON Gold D.G. Installed and Compacted (with stabilizer) Enhancement Crew hand watering new DG to activate
stabilizer 16.00 HOUR
Equipment and Staging for Bulk Material $10,745.10
Enhancement Crew - Jobsite Clean up and organizing
staging area for off haul and staging debris 16.00 HOUR

2.00 DAY 6,000# Construction Forklift - Daily Equipment Rate

6.00 DAY Standard Skid Steer - Daily Equipment Rate

3.00 DAY 1 Ton Roller - Daily Equipment Rate
Demolition and Off Haul of Existing Asphalt Pathway $16,308.55

32.00 HOUR Equipment Operator

48.00 HOUR Enhancement Crew

1.00 LUMP SUM Greg's Trucking - San Mateo Off Haul Service Service Line
JOB# 310700616
SO# 8056685
130
For internal use only
Total Price $95,288.59

THIS IS NOT AN INVOICE
825 Mahler Rd, Burlingame, CA 94010 ph. (650) 289-9324 fax (650) 298-0290 This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President

March 03, 2023

Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: APRIL 19, 2023
SUBJECT: WAIVE THE FIRST READING AND INTRODUCE BY TITLE

ONLY, AN ORDINANCE AMENDING ATHERTON MUNICIPAL
CODE CHAPTER 8.16 TO BAN GAS POWERED LEAF BLOWERS

RECOMMENDATION
It is recommended that the Council waive the first reading and introduce by title only, an Ordinance amending Chapter 8.16 of the Atherton Municipal Code to ban gas powered leaf blowers.

BACKGROUND
On January 20, 2021, the City Council held a public hearing to consider an ordinance introduction for amendments to Chapter 8.16 “Noise”, pertaining to leaf blowers. This item was carried over from the November 18, 2020, Council meeting. Council previously received recommendations from the Environmental Programs Committee, accepted public comments on the topic, and provided direction for staff.

Following additional public meetings and feedback on a pilot program in the Park for use of electric leaf blowers, on November 3, 2021, the Council Ad Hoc Subcommittee provided recommendations to Council. The City Council provided feedback for further refinements to the proposed ordinance and directed that staff meet further with the Council Ad Hoc Subcommittee.

In February 2022, after working with the Council Ad Hoc Subcommittee, staff prepared a draft Leaf Blower Ordinance with revisions in response to the direction collected throughout the process and recommendations from the Ad Hoc Subcommittee.

The State is banning the sale of gas-powered small engines beginning January 1, 2024. When crafting the draft Ordinance reviewed by the Council in February 2022, the Ad Hoc Subcommittee attempted to create a phased in approach to the use of gas-powered garden equipment, eliminating the use of 2-stroke gas powered leaf blowers in 2023 and authorizing the use of electric power garden equipment on the weekends to encourage a transition. However, it was noted that enforcement of these provisions may get more complicated as the Town and State phase out certain types of equipment.

Introduction and 1st Reading – Leaf Blower Ordinance
APRIL 19, 2023

It was suggested that perhaps the Town leave the basic small gas-powered engine regulatory framework to the State and focus solely on the use of gas-powered leaf blowers by banning them, in their entirety, from a date certain and focus on an education campaign.

In February 2022, the Council did not reach consensus on a solution; however, directed the Ad Hoc Subcommittee to further refine the draft Ordinance to return to the Council in late 2022 and directed that staff work with the Environmental Programs Committee to educate the public about gas-powered leaf blowers.

On March 1, 2023, the Council met to discuss next steps on leaf blowers. The Council directed that staff return with an Ordinance to ban the use of gas-powered leaf blowers effective July 1, 2024; begin an education campaign regarding the benefits of the use of electric over gas as well as educate the public about the State’s ban on the sale of gas powered leaf blowers; and return with a recommendation on a rebate program for homeowners or any licensed landscaper in Atherton.

ANALYSIS
Ordinance
Attached is an Ordinance that bans the use of gas-powered leaf blowers beginning July 1, 2024.

The Ordinance is recommended for Introduction and 1st Reading at the April 19, 2023 Regular Meeting as a Public Hearing.

Education
Staff has released public education materials consistent with the State’s program regarding the sale of gas-powered leaf blowers, use of electric over gas, and the State’s available rebate program.

This material has been released via the Town’s social media (Instagram, NextDoor, etc.) as well as via the Town’s website and electronic community notifications. In addition, the Town will have information available at the upcoming Love Our Earth Festival and the Athertonian Newsletter has further public education. Lastly, the Town hosted an AGZA Workshop on March 29 with more than 50 in attendance. The program highlighted the benefits of electric over gas and provided attendees with information related to the State’s CORE Program (California Off-Road Equipment Voucher Incentive Project –https://californiacore.org).

Incentives and Rebates
The State’s CORE Program (a $273m voucher program) is designed to encourage equipment users to purchase or lease currently commercialized zero-emission off-road equipment. The voucher incentive project offsets the higher cost of zero-emission technology with point-of-sale discounts. The CORE website provides a searchable database of available funding and resources that users can take advantage of when purchasing zero-emission equipment. In addition, users can select a specific piece of equipment and be linked to an online voucher and purchase resource. Via the website, users can select the piece of equipment they wish to purchase, obtain the digital voucher, and then be provided dealers in their area that are certified approved by the CORE

Introduction and 1st Reading – Leaf Blower Ordinance
APRIL 19, 2023

program for the sale of the equipment and honoring the voucher. Attachment B is a download from CORE showing various handheld and backpack type zero-emission leaf blowers, the incentive provided and the MSRP for each piece of equipment. In California, in addition to the vouchers provided via CORE, rebates and incentives for the purchase of such equipment is provided by numerous agencies, to include the California Energy Commission, California Air Resources Board, and Bay Area AQMD. In most cases, rebates and vouchers offset nearly 50% of the MSRP of the equipment.

The Town can also set aside funds in the FY 2023/24 Budget that could be used as incentives toward the purchase of zero-emission equipment. Staff does not recommend that the Town purchase specific equipment but instead let the market dictate the purchase preference. The State program is initially directed at professional landscapers. Staff recommends that if the Town develops a rebate program that it be focused on residents and that it be a reimbursement program (show a receipt for an eligible purchase, proof of residency and the Town issues a corresponding rebate). The Town could set aside $25,000 in FY 2023/24 for a one-time, individual rebate of up to $250 toward eligible zero-emission equipment (batteries, equipment, etc.). This would provide $250 to 100 residents. Residents could use the rebate to purchase equipment for themselves and their personal use; equipment for their landscapers; and/or equipment for the landscapers to use on their property only (such as batteries, etc.).

FISCAL IMPACT
This amount is dependent upon the Council’s direction for inclusion in the FY 2023/24 Budget.

Staff’s recommendation is $25,000.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The Town’s adopted Climate Action Plan (CAP) includes a series of identified Greenhouse (GHG) reduction measures to reduce the Town’s emission levels in accordance with state mandates. While restrictions and/or a ban on the use of leaf blowers are not specifically identified in the CAP, leaf blowers are considered as part of the Town’s transportation generating GHG emissions.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo

Introduction and 1st Reading – Leaf Blower Ordinance
APRIL 19, 2023

Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS
Attachment A – Draft Ordinance
Attachment B – CORE Equipment List

ATTACHMENT A
ORDINANCE 2023-____

ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON, STATE OF CALIFORNIA, AMENDING SECTION

8.16.040 OF THE ATHERTON MUNICIPAL CODE
WHEREAS, the City Council has adopted various ordinances regulating noise within the Town as codified at Chapter 8.16 of the Atherton Municipal Code; and WHEREAS, the Town has an adopted Climate Action Plan that includes a series of identified Greenhouse Gas (GHG) reduction measures in accordance with State mandates; and WHEREAS, gas powered leaf blowers are considered as part of the Town’s transportation generating GHG emissions and reducing pollutants caused by such devices is supportive of the Town’s Climate Action Plan goals; and
WHEREAS, in 2021, the State of California enacted Assembly Bill 1346 to require the California Air Resources Board (CARB) to adopt regulations to prohibit engine exhaust and evaporative emissions from new small off-road engines; and WHEREAS, CARB adopted such regulations to ban the sale of new small off-road engines used in equipment which includes generators, lawn equipment, and other small off-road engine equipment beginning January 1, 2024, or as soon as regulators determine what is “feasible,” whichever date is later; and
WHEREAS, the Town desires to prohibit the use of gas-powered leaf blowers in Atherton; and
WHEREAS, the City Council has considered all information related to this matter, as presented at various public meetings of the City Council, including any supporting reports by Town Staff, and any information provided during public meetings.

THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES ORDAIN AS FOLLOWS:

SECTION 1: Amendment. Atherton Municipal Code Section 8.16.040 is hereby amended to by adding the following paragraphs:

C. Leaf Blowers – Effective July 1, 2024, it shall be unlawful to use gas-powered leaf blowers in the town of Atherton.

SECTION 2: Severability. If any section, subsection, subdivision, paragraph, clause or phrase in this Ordinance, or any part thereof, is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of

this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

SECTION 3: Effective Date. This Ordinance shall become effective thirty (30) days following adoption.

Town of Atherton, a municipal corporation
MAYOR: __________________________________

BILL WIDMER
ATTEST: __________________________________

ANTHONY SUBER, CITY CLERK

STATE OF CALIFORNIA
COUNTY OF SAN MATEO SS:

TOWN OF ATHERTON
I, Anthony Suber, City Clerk of the Town of Atherton, do hereby certify that the foregoing Ordinance had its first reading and was introduced during the public meeting of the City Council on the ___ day of ______________, 2023, and had its second reading and was adopted and passed during the public meeting of the City Council on the ___ day of _____________, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: __________________________

ANTHONY SUBER, CITY CLERK

California CORE - Equipment
Downloaded from https://californiacore.org Monday 27th of March 2023 07:40:50 AM Equipment
Category OEM Model Name Incentives New or Conversion Trailer MSRP SKU Advertised Capacity Rated
Capacity
Usable
Capacity
Lift
Capacity
Tractive
Effort
Stage
Mast Configuration Battery
Professional
Landscape
Service
Equipment
Makita
36V (18V X2)
LXT® Blower
(Tool Only)
$ 181.27 New $258.95 XBU02Z
Professional
Landscape
Service
Equipment
Makita 36V (18V X2)
LXT® Blower Kit $ 216.97 New $309.95 XBU02PT
Professional
Landscape
Service
Equipment
Makita 36V (18V X2)
LXT® Blower Kit $ 300.00 New $428.95 XBU02PT1
Professional
Landscape
Service
Equipment
Makita
36V (18V X2)
LXT® Brushless
Blower Kit
$ 300.00 New $458.95 XBU04PT
Professional
Landscape
Service
Equipment
Makita
36V (18V X2)
LXT® Brushless
Blower Kit with
Vacuum
Attachment Kit
$ 300.00 New $522.95 XBU04PTV
Professional
Landscape
Service
Equipment
Makita
36V BL Backpack
Blower,
Connector Cable,
Tool Only
$ 400.00 New $719.95 CBU02Z
Professional
Landscape
Service
Equipment
Makita
36V ConnectX™
Blower (Tool
Only)
$ 300.00 New $459.95 CBU01Z
Professional
Landscape
Service
Equipment
Makita
40V max XGT®
Blower (Tool
Only)
$ 179.87 New $256.95 GBU01Z
Professional
Landscape
Service
Equipment
Makita 40V max XGT®
Blower Kit $ 275.77 New $393.95 GBU01M1

ATTACHMENT B

Professional
Landscape
Service
Equipment
Husqvarna 550iBTX $ 349.99 New $499.99 967681104
Professional
Landscape
Service
Equipment
EGO 600CFM Blower $ 300.00 New $429.99 LBX6000
Professional
Landscape
Service
Equipment
DeWalt 60v – 3Ah – 600
CFM / 125 MPH $ 209.30 New $299.00 DCBL772X1
Professional
Landscape
Service
Equipment
Greenworks
Tools
82v DP BP
Blower with (2) 5
Ah Batteries, DP
RP Charger
$ 400.00 New $899.99 82BA26-
52DP
Professional
Landscape
Service
Equipment
Greenworks
Tools
82v Gen 1.5 DP
BP Blower (ToolOnly)$ 254.09 New $362.99 82BA26
Professional
Landscape
Service
Equipment
Greenworks
Tools
82v HH Blower
with (1) 4 Ah
Battery, DP RP
Charger
$ 300.00 New $499.99 82BH22-4DP
Professional
Landscape
Service
Equipment
Pellenc
America Airion 3 $ 300.00 New $550.00 57217
Professional
Landscape
Service
Equipment
Pellenc
America Airion backpack $ 400.00 New $990.00 57221
Professional
Landscape
Service
Equipment
EGO
Backpack Blower
– 800 CFM Bare
Tool (Inc.
1*Nozzle)
$ 279.99 New $399.99 LBPX8000
Professional
Landscape
Service
Equipment
EGO
Backpack Blower
Kit – 800 CFM
(2*10Ah battery,
CH2800D
charger,
1*Nozzle)
$ 400.00 New $1,299.99 LBPX8006-2
Professional
Landscape
Service
Equipment
EGO
Backpack Blower
Kit – 800 CFM
(2*6Ah battery,
CH2800D
charger,
1*Nozzle)
$ 400.00 New $699.99 LBPX8004-2

Professional
Landscape
Service
Equipment
DeWalt Bare Tool – 60v
Blower $ 160.30 New $229.00 DCBL772B
Professional
Landscape
Service
Equipment
Stihl
BGA 100

CORDLESS

HANDHELD

BLOWER/ UNIT
ONLY
$ 286.99 New $409.99 4866-011-
5901-US
Professional
Landscape
Service
Equipment
Stihl
BGA 200

CORDLESS

HANDHELD

BLOWER/ UNIT
ONLY
$ 300.00 New $479.99 BA01-011-
5901-US
Professional
Landscape
Service
Equipment
Stihl
BGA 300

CORDLESS

BACKPACK

BLOWER/ UNIT
ONLY
$ 400.00 New $699.99 BA03-011-
5901-US
Professional
Landscape
Service
Equipment
Stihl
BGA 86

CORDLESS

HANDHELD

BLOWER/ UNIT
ONLY
$ 195.99 New $279.99 BA02-011-
5901-US
Professional
Landscape
Service
Equipment
Greenworks
Tools
Brushless 600
CFM Dedicated
HH Blower
$ 138.59 New $197.99 82BH20D
Professional
Landscape
Service
Equipment
Greenworks
Tools
Brushless Axial
Blower $ 123.19 New $175.99 82BH22
Professional
Landscape
Service
Equipment
Kress
Commercial 60V
Cordless
Backpack Blower
$ 391.99 New $559.99 KC500.9
Professional
Landscape
Service
Equipment
Echo
eForce 549 CFM
Battery Powered
Handheld Blower,
56V (Bare Tool)
$ 90.99 New $129.99 DPB-2500BT
Professional
Landscape
Service
Equipment
Echo
eForce 549 CFM
Battery Powered
Handheld Blower,
56V (with battery
and charger)
$ 139.99 New $199.99 DPB-2500C1

Professional
Landscape
Service
Equipment
Milwaukee
Tool
M18 FUEL™ 2-
Tool Combo Kit:

String Trimmer w/
QUIK-LOK™ and
Blower
$ 300.00 New $449.00 3000-21
Professional
Landscape
Service
Equipment
Milwaukee
Tool
M18 FUEL™
Blower (Tool
Only)
$ 125.30 New $179.00 2724-20
Professional
Landscape
Service
Equipment
Milwaukee
Tool
M18 FUEL™
Blower Kit $ 244.30 New $349.00 2724-21HD
Professional
Landscape
Service
Equipment
Milwaukee
Tool
M18 FUEL™
Dual Battery
Blower
$ 209.30 New $299.00 2824-20
Professional
Landscape
Service
Equipment
TORO
Toro Revolution
Backpack Leaf
Blower
$ 314.99 New $449.99 66100
Professional
Landscape
Service
Equipment
TORO
Toro Revolution
Leaf Blower
Cannon (Bare
Tool)
$ 195.99 New $279.99 66100T

Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: RADHA HAYAGREEV, SENIOR PLANNER
DATE: APRIL 19, 2023
SUBJECT: PUBLIC HEARING TO CONSIDER AND APPROVE A TENTATIVE MAP

AND CONDITIONAL EXCEPTION TO ALLOW THE SUBDIVISION OF
A 2.5 ACRE LOT INTO TWO LOTS WITH NON-CONFORMING LOT
WIDTHS (LESS THAN REQUIRED 175 FT.) AT 43 SANTIAGO AVENUE. (APN 070-343-310) SUB 22-007 & EXC23-0001
CEQA: Approve a Notice of Exemption for a tentative map and conditional exception at 43 Santiago Avenue, Atherton, CA and find them exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15332 In-fill Development Project Section 15061(b)(3).

RECOMMENDATION:

Atherton Municipal Code section 16.16.090 states that after the filing of the tentative map, the planning commission shall hold a public hearing and recommend approval, conditional approval, or disapproval of said map to the City Council. On March 22, 2023, the Planning Commission held a public hearing and voted 4-1 recommending that the City Council conditionally approval a tentative map and exceptions for 43 Santiago Avenue. Should the City Council concur, staff further recommends that the City Council adopt the Notice of Exemption for the project.

BACKGROUND:

The subject site located at 43 Santiago (APN: 070-343-310) is a 2.502 acre lot with a street frontage of 314.97 ft. and average lot depth of approximately 341 feet along Santiago Avenue, located within the R-1A zoning district. The average site cross slope is 2% and the lot shape is slightly trapezoidal in nature with no right angles. (See, Figure 1).

April 19, 2023, City Council Staff Report
43 Santiago. – Conditional Exception

The applicant is proposing to subdivide the subject lot into two sub-standard lots with nonconforming lot widths. The Town's standard lot width requirements for flat lots is 175 feet. The proposed lots would have a lot area of 1 acre and minimum lot depth of 200 ft. As such, to be approved, the applicant is requesting both a tentative map and a conditional exception for lot width.

The proposed lots will have lot depths that are deeper than standard requirements due to the configuration of the existing 2.5-acre lot. The proposed deeper lot depth seems to be consistent with lots along the north side of Santiago on this block, specifically at 69, 71, 83, and 97 Santiago as seen in the neighborhood context map below.

Figure 1: Context Map
The applicant is requesting a conditional exception for lot widths only. The alternative to this proposal would be for the applicant to file a Senate Bill 9 lot split, which would permits ministerial approval of a housing development or lots split for the creation of up to four housing units in a lot that is typically used for one single-family home The applicant has chosen not to pursue a SB9 lot split owing to the minimum three-year owner occupancy restriction requirement for at least one of the homes created pursuant to the SB9 lot split.

The Atherton Municipal Code allows a property owner to seek a "conditional exception" when an application does not meet the typical requirements of the Town's code. Section 16.36.010 states in part, "a subdivider may apply for conditional exceptions to any of the requirements and regulations set forth in this title. Such exceptions may be granted only the City Council after recommendation by the Planning Commission.."
The City Council must be able to make the following findings, which the Planning Commission recommends can be made (See, Resolution, attached).

1. There are special circumstances or conditions affecting the property; 43 69
71 83
97

April 19, 2023, City Council Staff Report
43 Santiago. – Conditional Exception

2. The exception is necessary for the preservation and enjoyment of a substantial property right of the applicant;

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located;

4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law.

NOTICE:

Notice of this application was mailed to all property owners within 500 ft. of the subject property.

At the time of the publication of this report, the Town has not received any public comment or inquiries on the application.

FINDINGS |ANALYSIS:

At the March 22, 2023 Planning Commission meeting, the Commission recommended approval of the Tentative Map and Conditional Exception. (voted 4-1) The result of the Planning Commission recommendation is documented in the Tentative Map & Conditional Exception Certificate (Attachment 2). This document notes the recommended findings and conditions of approval.

CEQA
The Tentative Map approval would be exempt from the provisions of the California Environmental Quality Act (CEQA) under both the Class 32 (infill) exemption as well as the common-sense exemption.

The project would be exempt under the Class 32 exemption because:
(a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations. The project is compatible with the following General Plan Goal and Policy:

Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton.

Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development. (b) The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses. The proposed project is within city limits.

The size of the project is 2.502 acres.

April 19, 2023, City Council Staff Report
43 Santiago. – Conditional Exception

(c) The project site has no value as habitat for endangered, rare or threatened species. The project site is not located near a creek and is vacant residential lot surrounded by single family homes.
(d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality. The project is a 2-lot subdivision with both lots having a lot size of over one acre (standard size lot). No significant impacts related to traffic, noise, air quality or water quality will result as the minimum lot size for the area would be maintained.
(e) The site can be adequately served by all required utilities and public services. Will serve letters for all utilities have been obtained by the applicant.

Furthermore, this Project would be exempt from environmental review under CEQA under Section 15061(b)(3), Title 4 of the California Code of Regulations. Under Section 15061(b)(3), “A Project is exempt from CEQA if: (3) The activity is covered by the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” Staff finds that this project does not have a potential for causing a significant effect on the environment since the applicant does propose any improvement, modification, or development on the property at this time.

CONCLUSION:

Staff requests that the City Council consider the Tentative Map and Conditional Exception findings and determine if the information provided by the Planning Commission is sufficient to approve of the Tentative Map and Conditional Exception.

ALTERNATIVES:

Alternatively, the City Council can approve the project with modifications to the project and/or conditions. The City Council could also deny the proposed project.

SUGGESTED MOTION FOR APPROVAL:

I move that the City Council determine that the proposed project is exempt from CEQA and approve the Tentative Map and Conditional Exception at 43 Santiago based on the findings for the Tentative Map and Conditional Exception outlined by the Planning Commission (subject to the conditions of approval) listed in the Tentative Map and Conditional Exception Certificate to allow the reduced lot widths for the lot split at 43 Santiago.

SUGGESTED MOTION FOR DENIAL:

April 19, 2023, City Council Staff Report
43 Santiago. – Conditional Exception

I move that the City Council deny the Tentative Map and Conditional Exception for the lot split at 43 Santiago Avenue as there was insufficient information to make all four Conditional Exception findings and all of the 10 Tentative Map Findings. /s/ Radha Hayagreev
Radha Hayagreev, Senior Planner
Attachments:

1. Draft City Council Resolution for Approval

2. Tentative Map and Conditional Exception Certificate (Planning Commission Report)

3. March 22, 2023 Planning Commission Staff Report and Attachments

4. Conditional Exception Tentative Parcel Map dated 03.08.23

5. Supplementary supporting documents for conditional exception

DRAFT RESOLUTION NO. 23-xx

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON APPROVING THE PROPOSED TENTATIVE MAP AND CONDITIONAL EXCEPTION TO ALLOW THE SUBDIVISION OF A 2.5 ACRES LOT INTO TWO LOTS WITH NON-CONFORMING LOT WIDTHS (LESS THAN REQUIRED 175 FT.) AT 43 SANTIAGO AVENUE. (APN 070-343-310)
_________________________________________
WHEREAS, the City Council finds that the proposal has been determined to be exempt from the provisions of California Environmental Quality Act (CEQA) under Section 15332 Infill Development Project and under Section 15061(b)(3) (Common Sense Exemption); and WHEREAS, the City Council approves the Conditional Exception based on the Findings below;

1. There are special circumstances or conditions that are currently affecting the property.

The City Council found that this standard could be met. The subject site had a lot depth deeper than the required lot depth. In addition, this standard could be met based on the testimony of the applicant regarding the parcel being identified in the Housing Element, information in the Planning Commission staff report about the adjacent neighborhood, and the discussion of the Planning Commission/City Council about the what the lot dimensions should be for this site and neighborhood.

2. Granting the Conditional Exception is necessary for the preservation and enjoyment of a substantial property right of the applicant.

The City Council found that this standard could be met. The lot is not big enough to subdivide in compliance with the code provisions of lot width of standard 175 ft. lot widths due to the shape of the existing 2.5 acre. The lot width exception is necessary for this particular site geometry in order to meet the required 1acre density of the subdivided lots.

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located.

The City Council found that this standard could be met. This exception is for the substandard lot widths for two new lots. The two new lots would remain at a density that conforms to the General Plan and granting of the substandard lot width will not be detrimental to the public welfare or injurious to other property near of 43 Santiago Avenue. The granting of the substandard lot width would not create any new concerns such as traffic ingress/egress, the development will be in compliance with required setback and other requirements for screening to protect privacy of the property. It will not result in injuries to other property in the territory.

4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law; and
The City Council found that this standard could be met. The granting of a substandard lot width would be in conflict with the zoning requirements for R1-A, as the district allows for 1 acres lots.

The subdivision would be consistent with the General Plan goals for maintain the general character of the neighborhood and maintain the spirit of the subdivision law to seek lawful exception under the provisions of the Atherton Municipal Code.

The State of California encourages the development of additional housing. This conditional exception would allow for additional housing to be built and is consistent with the adopted Housing Element.
• Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton. • Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development.

WHEREAS, the City Council recommends approval of the proposed Tentative Map proposed substandard lots at 43 Santiago Ave based on the Subdivision findings below;

1. Whether the proposed subdivision is in conformity with law and this chapter.

The City Council found that this standard could be met with the approval of the conditional exception for the tentative map. The proposed subdivision would be in conformity with law and Chapter 16 of the Atherton Municipal Code with the approval of the Conditional Exception.

2. Whether the size and shape of the proposed lots are in general conformance to town requirements and the general pattern of the neighborhood and will not cause traffic, health or safety hazards.

The City Council found that this standard could be met. The size of the proposed lots would be in conformance with that of the minimum requirement of 1 acre in R1-A zone.

The shape of the proposed lots are approximate trapezoids in shape, much similar to the original parcel shape. The subdivision would be in general conformance with the town requirements and the general pattern of the neighborhood and would not cause significant traffic, health or safety hazards.

3. Whether the proposed lots will have proper and sufficient access to a public street.

The City Council found that this standard could be met. Both the newly subdivided lots have its frontage along the public street Santiago Avenue for the entire length of

proposed front lot line. The new lots would have proper and sufficient access to a public street.

4. Whether the proposed map and the design or improvement of the proposed subdivision are consistent with applicable general and specific plans.

The City Council found that this standard could be met with the approval of the conditional exception for the tentative map. The new lot sizes are consistent with the General Plan. The proposed map and the design of the proposed subdivision would create two lots. The following General Plan Goal and Policy apply. • Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton. • Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development.

5. Whether the site is physically suitable for the type of development.

The City Council found that this standard could be met with the approval of the conditional exception for the tentative map. The site is physically suitable and large enough to be subdivided into two lots. The site is just not large enough to create 2 new lots with standard lot widths, as required by the subdivision chapter of the Atherton Municipal Code, without a conditional exception.

6. Whether the site is physically suitable for the proposed density of development.

The City Council found that this standard could be met. The site is physically suitable and large enough to be subdivided into two lots at the required density of 1 acre per lot. As noted above, the two new lots would each have a size that is over an acre.

7. Whether the design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat.

The City Council found that this standard could be met. The subject site at 43 Santiago is not located adjacent to a creek and would have no impact on fish, wildlife, or their habitat.

8. Whether the design of the subdivision or the type of improvements is not likely to cause serious public health problems.

The City Council found that this standard could be met. This subdivision will not cause serious public health problems because the design follows all required parameters of subdivision except that of the lot widths. The widths are shown to be at 172 ft. and 144 ft. where the required lot width is 175 ft.

9. Whether the design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision, or that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to those previously acquired by the public. This subsection shall apply only to easements of

record or to easements established by judgment of a court of competent jurisdiction.

The City Council found that this standard could be met. There are no conflicts with easements that exist currently on the lot. Nor are there any proposed easements outside of that required for utilities along the very margins of the front lot line. There would be no access or use restrictions on the proposed parcels.

10. Whether discharge of waste from the proposed subdivision will not result in violation of existing water quality requirements prescribed by the regional water quality control board.

The City Council found that this standard could be met. The site is flat and drainage can be handled on site. The project would be conditioned to meet all regional water quality requirements at the time of development.

WHEREAS, the City Council recommends approval based on the Conditions of Approval listed in the Tentative Map Certificate; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve the proposal for Tentative Map and conditional Exception to allow the subdivision of a 2.5 acre lot into two lots with non-conforming lot widths (less than required 175 ft) at 43 Santiago Avenue (APN 070-343-310) subject to the conditions of approval in Exhibit A.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 19th day of April 2023 by the following vote:

AYES: Council members:

NOES: Council members:

ABSENT: Council members:
________________________
Bill Widmer, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney

EXHIBIT A

TENTATIVE MAP & CONDITIONAL EXECEPTION CONDITIONS OF APPROVAL 43 SANTIAGO (APN: 070-343-310)
Conditions of Approval

1. Tentative Parcel Map shall be in substantial compliance with those prepared by Dan MacLeod of MacLeod & Associates, Inc. and as reviewed by the Planning Commission at its March 22, 2023, meeting. Any substantive changes to the plans (see Attachment 3) shall be reviewed by the Planning Commission.

2. The Tentative Parcel Map is limited to the location of the lot line proposal as shown on the plans stated in COA#1

3. Final Map shall be in accordance with the Municipal Code and the Subdivision Map Act of the State of California.

4. Vehicular access gates shall be set back a minimum of 25 feet from the improved roadway.

5. Transformers and other utility structures to be located on each respective property and not constructed within the right-of-way.

6. All existing trees within the project area shall be preserved, except where specifically approved for removal pursuant to the Town’s Heritage Tree protection Ordinance. All construction shall comply with standard Tree Protection Zone requirements, without variance.

7. Best Management practices shall be used for erosion and sediment control during construction to prevent tracking or discharge of materials into the right-of-way.

8. Install new street survey monuments – replace iron spikes (and install any missing monumentation) in Santiago Avenue in the vicinity of the subdivision with permanent monuments set in concrete and protected by traffic rated boxes prior to issuance of Certificate of Occupancy.

9. The lot-split is a Regulated Project under the SF Bay Regional Water Quality Control Board Municipal Regional Stormwater permit. As such, all runoff associated with impervious areas created or replaced shall be treated on-site prior to discharge into the public right-of-way. Frontage run-off shall also be treated. The property owner shall enter into a stormwater maintenance agreement with the Town to guarantee maintenance of stormwater treatment measures, which shall be recorded prior to issuance of the certificate of occupancy.

10. All development shall comply with town’s grading and drainage requirements including stormwater detention and treatment. Development of the subdivision lots shall comply with the requirements for “full site residential development project” outlined in the Town’s Grading and Drainage checklist.

11. There shall be no parking of construction equipment or construction worker's vehicles on residential streets at any time; all vehicles shall be maintained on-site.

12. All structures and fences to be removed from the right-of-way and located on private property.

13. All new utilities and services shall be constructed underground prior to issuance of certificate of occupancy.

14. The full roadway width of Santiago Avenue shall be resurfaced across the frontage of each lot prior to issuance of certificate of occupancy.

15. A separate formal application for any future site improvements shall be submitted to the Planning Department. This and all other present and future improvements to the property shall comply with R1-A zoning provisions and other applicable ordinances.

16. Applicant, its contractors, employees, assigns and agents shall comply with all applicable state laws and the Town’s Municipal Code.

17. If no action has been taken in one year, this approval will become null and void.

18. Applicant shall defend, indemnify, and hold harmless the Town of Atherton and its agents, officers and employees from any claim, action or proceeding against the Town, or its agents, officers and employees to attach, set aside, void, or annul, an approval of the Planning Commission, or City Council concerning this project.

19. The tentative and final maps shall comply with all state and local laws and ordinances, including the Atherton Municipal Code.

Tentative Map and Conditional Exception
Planning Commission Findings March 22, 2023

TOWN OF ATHERTON PLANNING COMMISSION

TENTATIVE MAP & CONDITIONAL EXCEPTION CERTIFICATE
THIS IS TO CERTIFY THAT the Atherton Planning Commission at a regular meeting thereof, held on March 22, 2023 recommends that the City Council approve the Tentative Map and Conditional Exception application at 43 Santiago Avenue (APN: 070-343-310) pursuant to Atherton Municipal Code Title 16 for the proposed lot subdivision of a 2.5 acre parcel into two lots (1.2 and 1.3 acres in size) with substandard lot widths.

The Planning Commissions findings are listed below:

Conditional Exception Findings

1. There are special circumstances or conditions affecting the property.

The Planning Commission found that this standard could be met. The subject site had a lot depth deeper than the required lot depth. In addition, this standard could be met based on the testimony of the applicant regarding the parcel being identified in the Housing Element, information in the staff report about the adjacent neighborhood, and the discussion of the Commission about the what the lot dimensions should be for this site and neighborhood.

2. The exception is necessary for the preservation and enjoyment of a substantial property right of the applicant.

The Planning Commission found that this standard could be met. The lot is not big enough to subdivide in compliance with the code provisions of lot width of standard 175 ft. lot widths due to the shape of the existing 2.5 acre. The lot width exception is necessary for this particular site geometry in order to meet the required 1acre density of the subdivided lots.

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located The Planning Commission found that this standard could be met. This exception is for the substandard lot widths for two new lots. The two new lots would remain at a density that conforms to the General Plan and granting of the substandard lot width will not be detrimental to the public welfare or injurious to other property near of 43 Santiago Avenue. The granting of the substandard lot width would not create any new concerns such as traffic ingress/egress, the development will be in compliance with required setback and other requirements for screening to protect privacy of the property. It will not result in injuries to other property in the territory.

Town of Atherton
Planning Department
80 Fair Oaks Lane
Atherton, California 94027
Phone: (650) 752-0544

Tentative Map and Conditional Exception
Planning Commission Findings March 22, 2023

4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law.

The Planning Commission found that this standard could be met. The granting of a substandard lot width would be in conflict with the zoning requirements for R1-A, as the district allows for 1 acres lots.

The subdivision would be consistent with the General Plan goals for maintain the general character of the neighborhood and maintain the spirit of the subdivision law to seek lawful exception under the provisions of the Atherton Municipal Code.

The State of California encourages the development of additional housing. This conditional exception would allow for additional housing to be built and is consistent with the adopted Housing Element.
• Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton. • Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development.

Tentative Map Findings

1. Whether the proposed subdivision is in conformity with law and this chapter.

The Planning Commission found that this standard could be met with the approval of the conditional exception for the tentative map. The proposed subdivision would be in conformity with law and Chapter 16 of the Atherton Municipal Code with the approval of the Conditional Exception.

2. Whether the size and shape of the proposed lots are in general conformance to town requirements and the general pattern of the neighborhood and will not cause traffic, health or safety hazards.

The Planning Commission found that this standard could be met. The size of the proposed lots would be in conformance with that of the minimum requirement of 1 acre in R1-A zone. The shape of the proposed lots are approximate trapezoids in shape, much similar to the original parcel shape. The subdivision would be in general conformance with the town requirements and the general pattern of the neighborhood and would not cause significant traffic, health or safety hazards.

3. Whether the proposed lots will have proper and sufficient access to a public street.

The Planning Commission found that this standard could be met. Both the newly subdivided lots have its frontage along the public street Santiago Avenue for the entire length of proposed front lot line. The new lots would have proper and sufficient access to a public street.

4. Whether the proposed map and the design or improvement of the proposed subdivision are consistent with applicable general and specific plans.

The Planning Commission found that this standard could be met with the approval of the conditional exception for the tentative map. The new lot sizes are consistent with the General Plan. The proposed map and the design of the proposed subdivision would create two lots. The following General Plan Goal and Policy apply.

Tentative Map and Conditional Exception
Planning Commission Findings March 22, 2023
• Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton. • Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development.

5. Whether the site is physically suitable for the type of development.

The Planning Commission found that this standard could be met with the approval of the conditional exception for the tentative map. The site is physically suitable and large enough to be subdivided into two lots. The site is just not large enough to create 2 new lots with standard lot widths, as required by the subdivision chapter of the Atherton Municipal Code, without a conditional exception.

6. Whether the site is physically suitable for the proposed density of development.

The Planning Commission found that this standard could be met. The site is physically suitable and large enough to be subdivided into two lots at the required density of 1 acre per lot. As noted above, the two new lots would each have a size that is over an acre.

7. Whether the design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat.

The Planning Commission found that this standard could be met. The subject site at 43 Santiago is not located adjacent to a creek and would have no impact on fish, wildlife, or their habitat.

8. Whether the design of the subdivision or the type of improvements is not likely to cause serious public health problems.

The Planning Commission found that this standard could be met. This subdivision will not cause serious public health problems because the design follows all required parameters of subdivision except that of the lot widths. The widths are shown to be at 172 ft. and 144 ft. where the required lot width is 175 ft.

9. Whether the design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision, or that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to those previously acquired by the public.

This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction.

The Planning Commission found that this standard could be met. There are no conflicts with easements that exist currently on the lot. Nor are there any proposed easements outside of that required for utilities along the very margins of the front lot line. There would be no access or use restrictions on the proposed parcels.

10. Whether discharge of waste from the proposed subdivision will not result in violation of existing water quality requirements prescribed by the regional water quality control board.

The Planning Commission found that this standard could be met. The site is flat and drainage can be handled on site. The project would be conditioned to meet all regional water quality requirements at the time of development.

Tentative Map and Conditional Exception
Planning Commission Findings March 22, 2023
The Planning Commission recommends approval of the Tentative Map and Conditional Exception subject to the following conditions:

Conditions of Approval

1. Tentative Parcel Map shall be in substantial compliance with those prepared by Dan MacLeod of MacLeod & Associates, Inc. and as reviewed by the Planning Commission at its March 22, 2023, meeting. Any substantive changes to the plans (see Attachment 3) shall be reviewed by the Planning Commission.

2. The Tentative Parcel Map is limited to the location of the lot line proposal as shown on the plans stated in COA#1

3. Final Map shall be in accordance with the Municipal Code and the Subdivision Map Act of the State of California.

4. Vehicular access gates shall be set back a minimum of 25 feet from the improved roadway.

5. Transformers and other utility structures to be located on each respective property and not constructed within the right-of-way.

6. All existing trees within the project area shall be preserved, except where specifically approved for removal pursuant to the Town’s Heritage Tree protection Ordinance. All construction shall comply with standard Tree Protection Zone requirements, without variance.

7. Best Management practices shall be used for erosion and sediment control during construction to prevent tracking or discharge of materials into the right-of-way.

8. Install new street survey monuments – replace iron spikes (and install any missing monumentation) in Santiago Avenue in the vicinity of the subdivision with permanent monuments set in concrete and protected by traffic rated boxes prior to issuance of Certificate of Occupancy.

9. The lot-split is a Regulated Project under the SF Bay Regional Water Quality Control Board Municipal Regional Stormwater permit. As such, all runoff associated with impervious areas created or replaced shall be treated on-site prior to discharge into the public right-of-way.

Frontage run-off shall also be treated. The property owner shall enter into a stormwater maintenance agreement with the Town to guarantee maintenance of stormwater treatment measures, which shall be recorded prior to issuance of the certificate of occupancy.

10. All development shall comply with town’s grading and drainage requirements including stormwater detention and treatment. Development of the subdivision lots shall comply with the requirements for “full site residential development project” outlined in the Town’s Grading and Drainage checklist.

11. There shall be no parking of construction equipment or construction worker's vehicles on residential streets at any time; all vehicles shall be maintained on-site.

12. All structures and fences to be removed from the right-of-way and located on private property.

13. All new utilities and services shall be constructed underground prior to issuance of certificate of occupancy.

14. The full roadway width of Santiago Avenue shall be resurfaced across the frontage of each lot prior to issuance of certificate of occupancy.

15. A separate formal application for any future site improvements shall be submitted to the Planning Department. This and all other present and future improvements to the property shall comply with R1-A zoning provisions and other applicable ordinances.

Tentative Map and Conditional Exception
Planning Commission Findings March 22, 2023

16. Applicant, its contractors, employees, assigns and agents shall comply with all applicable state laws and the Town’s Municipal Code.

17. If no action has been taken in one year, this approval will become null and void.

18. Applicant shall defend, indemnify, and hold harmless the Town of Atherton and its agents, officers and employees from any claim, action or proceeding against the Town, or its agents, officers and employees to attach, set aside, void, or annul, an approval of the Planning Commission, or City Council concerning this project.

Sung H. Kwon
Town Planner
Effective Date: March 22, 2023 Atherton, CA

C. SUBJECT:     Request for a Tentative Map and Conditional Exception to allow the subdivision of a 2.5 acres lot into two lots with non-conforming lot widths (less than required 175 ft.) at 43 Santiago Avenue. (APN 070-343-310).  The Planning Commission is to review the proposed project and make a recommendation to the City Council.

CEQA:           The proposal has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) to CEQA Section 15332 In-fill Development Project and under Section 15061(b)(3).

Town of Atherton
Planning Department
80 Fair Oaks Lane
Atherton, California 94027
Phone: (650) 752-0544
DATE: MARCH 22, 2023
TO: PLANNING COMMISSION
FROM: RADHA HAYAGREEV, SENIOR PLANNER
SUBJECT: Request for a Tentative Map and Conditional Exception to allow the subdivision of a 2.5 acres lot into two lots with non-conforming lot widths (less than required 175 ft.) at 43 Santiago Avenue. (APN 070-343-310). The Planning Commission is to review the proposed project and make a recommendation to the City Council.

CEQA: The proposal has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) to CEQA Section 15332 In-fill Development Project and under Section 15061(b)(3).

RECOMMENDATION:

For the reasons as outlined in this staff report, Planning Staff recommends that the Planning Commission consider recommending denial of the Conditional Exception request to the City Council. An analysis of the information provided by the applicant for the Conditional Exception is outlined in the Analysis section of this report.

Section 16.36.020 of the Atherton Municipal Code requires that exceptions only be granted if the following four findings can be made.

1. There are special circumstances of conditions affecting the property.

Staff Recommendation: Staff opines that Finding 1 cannot be made with respect to the subject property for the reasons detailed in this report.

2. The exception is necessary for the preservation and enjoyment of a substantial property right of the applicant.

Staff Recommendation: Staff opines that Finding 2 can be made.

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located.

Item 4c - 43 Santiago Conditional
Exception
Staff Report

March 22, 2023, Planning Commission Staff Report
43 Santiago. – Conditional Exception

Staff Recommendation: Staff opines Finding 3 can be made.

4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law.

Staff Recommendation: Staff opines that Finding 4 can be made.

Staff recommends that the Planning Commission only recommend approval of the Tentative Map if the all findings for the Conditional Exception can be made.

BACKGROUND:

The subject site at 43 Santiago (APN: 070-343-310) is a 2.502 acre (108,991 sq. ft. lot with a street frontage of 314.97 ft. and average lot depth of approximately 341 feet along Santiago Avenue, located within the R-1A zoning district. The average site cross slope is 2% and the lot shape is slightly trapezoidal in nature with no right angles.

The applicant is proposing a subdivision of the above lot into two sub-standard lots with nonconforming lot widths. The proposed substandard lots conform to the minimum lot area of 1 acre and minimum lot depth of 200 ft required in the R1-A Zoning District.

The proposed lots will have lot depths that are deeper than standard requirement due to the configuration of the existing 2.5-acre lot. The proposed deeper lot depth seems to be consistent with lots along the north side of Santiago on this block, specifically at 69, 71, 83, and 97 Santiago as seen in the neighborhood context map below.

Figure 1: Context Map
43 69
71 83
97

March 22, 2023, Planning Commission Staff Report
43 Santiago. – Conditional Exception

The applicant is requesting a conditional exception to a subdivision, as approvable by City Council, pursuant to the provisions of AMC 16.36. The alternative option that would allow a substandard lots as proposed would be under the provisions of SB9. The applicant has chosen not to pursue a SB9 lot split owing to the minimum three-year owner occupancy restriction requirement for SB9 lot splits.

NOTICE:

Notice of this application was mailed to all property owners within 500 ft. of the subject property.

At the time of the publication of this report, the Town has not received any public comment or inquiries on the application.

ANALYSIS:

Pursuant to the Atherton Municipal Code (AMC) The applicant is proposing a subdivision of the above lot into two sub-standard lots with non-conforming lot widths as shown in Table A below.

Table A: Proposed lots vs. Conforming lot requirements in R1-A Conforming Lot
Requirements *
Proposed Lot-1 Proposed Lot-2
Size 43,560 sq. ft. (1 acre) 56, 451 sq. ft. (1.3 acres) 52,540 sq. ft. (1.2 acres) Lot Width 175 ft 172.72 ft. 144.93 ft.

Lot Depth 200 ft 341.98 ft. 337.80 ft.
* Per AMC 16.24.050 Lot Size Requirement for lots with average cross slope 0-19.9% The applicant seeks a conditional exception to allow the substandard lot widths of 172.72 ft and 144.93 ft. Pursuant to AMC chapter 16.36.020 Justifications – Exceptions shall be granted only upon a finding that the approval will secure substantially the objective of the regulations or requirements to which the exceptions are requested, shall protect the public health, safety, convenience, and the general welfare and shall be consistent with and implement the policies and objectives of the general plan.

CONDITIONAL EXCEPTION FINDINGS ANALYSIS
In order to recommend approval of the Subdivision Exception, the Planning Commission must determine that all four of the findings contained in Atherton Municipal Code Chapter 16.36.020 can be made. Below is the staff analysis of each of these findings.

1. There are special circumstances of conditions affecting the property.

Staff review: Staff opines that finding 1 cannot be met. The subject site 43 Santiago is generally flat and surrounded by low density residential development and, trapezoidal in shape. The lot has angles that are not at 90 degrees. There are clearly distinguishable front lot line and side lot lines for this property. Compared to several other amoeboid shaped lots, this trapezoidal shaped property

March 22, 2023, Planning Commission Staff Report
43 Santiago. – Conditional Exception

seems to appear as a regular condition for many properties in the Town. The existing lot does not seem to have a special circumstance.

2. The exception is necessary for the preservation and enjoyment of a substantial property right of the applicant.

Staff review: Staff opines that this finding 2 can be met. The applicant has requested to subdivide a 2.5 acre lot to create two new lots that meet the density of lots that the General Plan allows, at 1- acre minimum for each newly created lot for R1-A zone. The lot is just not big enough to subdivide in compliance with the code provisions of lot width of standard 175ft lot widths due to the shape of the existing 2.5 acre. The lot width exception is necessary for this particular site geometry in order to meet the required 1-acre density of the subdivided lots.

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located Staff review: Staff opines that this finding can be met. Since this exception is for the substandard lot widths for two new lots which are created at a density that conforms to the general plan, granting of the substandard lot width for proposed subdivision will not be detrimental to the public welfare or injurious to other property in the territory of 43 Santiago Avenue. The granting of the substandard lot width does not create any new concerns such as traffic ingress/egress, the development will be in compliance with required setback and other requirements for screening to protect privacy of the property. It will not result in injuries to other property in the territory.

4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law.

Staff review: Staff opines that this finding can be met. The granting of a substandard lot width will not violate zoning law for R1-A, general plan goals for maintain the general character of the neighborhood and maintain the spirit of the subdivision law to seek lawful exception under the provisions of the Atherton Municipal Code.

The State of California encourages the development of additional housing. This conditional exception would allow for additional housing to be built and is consistent with the adopted Housing Element.

Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton.

Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development.

SUBDIVISION FINDINGS ANALYSIS

1. Whether the proposed subdivision is in conformity with law and this chapter.

March 22, 2023, Planning Commission Staff Report
43 Santiago. – Conditional Exception

Staff review: Staff opines that the subdivision finding 1 cannot be made unless the findings for the Conditional Exception can be made. The proposed subdivision would be in conformity with law and Chapter 16 of the Atherton Municipal Code if the conditional exception is granted.

2. Whether the size and shape of the proposed lots are in general conformance to town requirements and the general pattern of the neighborhood and will not cause traffic, health or safety hazards.

Staff review: Staff opines that the subdivision finding 2 can be made. The size of the proposed lots are in conformance with that of the minimum requirement of 1 acre in R1-A zone. The shape of the proposed lots are approximate trapezoids in shape, much similar to the original parcel shape.

The subdivision would be in general conformance with the town requirements and the general pattern of the neighborhood and would not cause significant traffic, health or safety hazards.

3. Whether the proposed lots will have proper and sufficient access to a public street.

Staff review: Staff opines that the subdivision finding 3 can be made. Both the newly subdivided lots have its frontage along the public street Santiago Avenue for the entire length of proposed front lot line. The lots have proper and sufficient access to a public street.

4. Whether the proposed map and the design or improvement of the proposed subdivision are consistent with applicable general and specific plans.

Staff review: Staff opines that the subdivision finding 4 can be made. The new lot sizes are consistent with the General Plan and Zoning. The proposed map and the design of the proposed subdivision create two substandard lots requiring a conditional exception for the lot widths. If the conditional exception is approved, the proposed project would be consistent with the general plan and zoning. As noted above the following General Plan Goal and Policy apply.

Housing Goal 3.710: Facilitate the private development of housing to meet a portion of the above moderate income housing need identified for Atherton.

Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development.

5. Whether the site is physically suitable for the type of development.

Staff review: Staff opines that the subdivision finding 5 cannot be made unless the findings for the Conditional Exception can be made. The site is physically suitable and large enough to be subdivided into two lots. The site is just not large enough to create new standard size lot width as required by the code. Although the areas of each newly created lot meet the density of the subdivision requirements and lot depth exceeds required lot standards, the lot widths would be substandard owing to the physical site dimensions.

6. Whether the site is physically suitable for the proposed density of development.

Staff review: Staff opines that the subdivision finding 6 can be met. The site is physically suitable and large enough to be subdivided into two lots at the required density of 1 acre per lot. As noted

March 22, 2023, Planning Commission Staff Report
43 Santiago. – Conditional Exception

above, the new lots would be over an acre in size and the main residence development area would allow for a normal residence.

7. Whether the design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat.

Staff review: Staff opines that the subdivision finding 7 can be met. The subject site at 43 Santiago is not located adjacent to a creek and would have no impact on fish, wildlife, or their habitat.

8. Whether the design of the subdivision or the type of improvements is not likely to cause serious public health problems.

Staff review: Staff opines that the subdivision finding 8 can be met. This subdivision will not cause serious public health problems because the design follows all required parameters of subdivision except that of the lot widths. The widths are shown to be at 172 and 144ft where the required lot width is 175ft.

9. Whether the design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision, or that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to those previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction.

Staff review: Staff opines that the subdivision finding 9 can be met. There are no conflicts with easements that exist currently on the lot not any proposed easements outside of that required for utilities along the very margins of the front lot line. There would be no access or use restrictions on the proposed parcels. .

10. Whether discharge of waste from the proposed subdivision will not result in violation of existing water quality requirements prescribed by the regional water quality control board.

Staff review: Staff opines that the subdivision finding 10 can be met. The site is flat and drainage can be handled on site. The project would be conditioned to meet all regional water quality requirements at the time of development.

CEQA
Though staff recommends a denial for this project, staff has determined that if the tentative map and conditional exemption are approved, such approval would be exempt from the provisions of the California Environmental Quality Act (CEQA) under both the Class 32 (infill) exemption as well as the common-sense exemption.

The project would be exempt under the Class 32 exemption because:
(a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations. The project is compatible with the following General Plan Goal and Policy:

Housing Goal 3.710: Facilitate the private development of housing to meet a portion of

March 22, 2023, Planning Commission Staff Report
43 Santiago. – Conditional Exception

the above moderate income housing need identified for Atherton.

Housing Policy 3.712 A: Within the limitations of the private housing market the Town shall work with private developers to encourage new housing development. (b) The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses. The proposed project is within city limits. The size of the project is 2.502 acres.
(c) The project site has no value as habitat for endangered, rare or threatened species. The project site is not located near a creek and is vacant residential lot surrounded by single family homes. (d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality. The project is a 2-lot subdivision with both lots having a lot size of over one acre (standard size lot). No significant impacts related to traffic, noise, air quality or water quality will result as the minimum lot size for the area would be maintained. (e) The site can be adequately served by all required utilities and public services.

Will serve letters for all utilities have been obtained by the applicant.

Furthermore, this Project would be exempt from environmental review under CEQA under Section 15061(b)(3), Title 4 of the California Code of Regulations. Under Section 15061(b)(3), “A Project is exempt from CEQA if: (3) The activity is covered by the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” Staff finds that this project does not have a potential for causing a significant effect on the environment since the applicant does propose any improvement, modification, or development on the property at this time.

CONCLUSION:

Staff requests that the Planning Commission consider all the Exception findings and determine if the information provided by the applicant is sufficient to recommend approval of the Conditional Exception to the City Council

1. There are no special circumstances of conditions that are currently affecting the property.

2. Granting the Conditional Exception is necessary for the preservation and enjoyment of a substantial property right of the applicant.

3. The granting of the exception will not be detrimental to the public welfare or injurious to other property in the territory in which the property is located.

4. The granting of the exception will not violate the requirements, goals, policies, or spirit of the law.

As discussed in this report, approval of a Conditional Exception requires all four findings outlined in Section 16.36.020 of the Atherton Municipal Code to be made. For the reasons described in the Analysis section above, staff does not believe Finding 1 and Finding 2 can be made in this case

March 22, 2023, Planning Commission Staff Report
43 Santiago. – Conditional Exception

and is therefore does not support a Planning Commission recommendation of approval to the City Council for Tentative Map and Conditional Exception sought by the applicant.

ALTERNATIVES:

The Planning Commission recommend authorization, authorization with modifications, or denial of the proposed project.

SUGGESTED MOTION FOR DENIAL:

I move that the Planning Commission recommend that the City Council deny the Conditional Exception at 43 Santiago Avenue as there was insufficient information to make all four Variance findings.

SUGGESTED MOTION FOR APPPROVAL:

I move that the Planning Commission recommend that the City Council approve the Tentative Map and Conditional Exception at 43 Santiago based on the findings outlined by the Planning Commission, subject to the conditions listed in the draft Conditional Exception Certificate to allow the reduced lot widths for the proposed substandard lots and direct staff to file a Notice of Exemption for the project.
/s/ Radha Hayagreev
Radha Hayagreev, Senior Planner
Attachments: Revised 3.21.22

1. Draft Conditional Exception Certificate

2. Conditional Exception Tentative Parcel Map dated 03.08.23

3. Applicant narrative and findings

4. Conditional Exception drawings

5. Town of Atherton Substandard lot address

6. PC application form
6a. Late correspondence 43 Santiago Conditional Exception exhibits

43 Santiago Conditional Exception
March 22, 2023

TOWN OF ATHERTON

PLANNING COMMISSION

DRAFT CONDITIONAL EXCEPTION CERTIFICATE
THIS IS TO CERTIFY THAT the Atherton Planning Commission at a regular meeting thereof, held on March 22, 2023 recommends that the City Council deny the Conditional Exception application to Sean Lopez – Pacific Peninsula Architecture, applicant, on behalf of property owners 43 Santiago Atherton, LLC, pursuant to Atherton Municipal Code Title 16 and Title 17 for the proposed project of lot subdivision of a 2.5 acre parcel into two substandard lots of 1.2 and 1.3 acres with substandard lot widths, at 43 Santiago Avenue in Atherton (Assessor’s Parcel Number 070-343-310).

1. Applicant shall defend, indemnify, and hold harmless the Town of Atherton and its agents, officers and employees from any claim, action or proceeding against the Town, or its agents, officers and employees to attach, set aside, void, or annul, an approval of the Planning Commission, or City Council concerning this project.

Sung Kwon
Town Planner
Effective Date: ___________
Atherton, CA
Town of Atherton
Planning Department
80 Fair Oaks Lane
Atherton, California 94027
Phone: (650) 752-0544

43 Santiago Conditional Exception
March 22, 2023

TOWN OF ATHERTON

PLANNING COMMISSION

DRAFT CONDITIONAL EXCEPTION CERTIFICATE
THIS IS TO CERTIFY THAT the Atherton Planning Commission at a regular meeting thereof, held on March 22, 2023 recommends that the City Council approve the Conditional Exception application to Sean Lopez – Pacific Peninsula Architecture, applicant, on behalf of property owners 43 Santiago Atherton, LLC, pursuant to Atherton Municipal Code Title 16 and Title 17 for the proposed project of lot subdivision of a 2.5 acre parcel into two substandard lots of 1.2 and 1.3 acres with substandard lot widths, at 43 Santiago Avenue in Atherton (Assessor’s Parcel Number 070-343-310).

The Conditional Exception is recommended to be approved subject to the following conditions:

1. Tentative Parcel Map shall be in substantial compliance with those prepared by Dan MacLeod of MacLeod & Associates, Inc. and as reviewed by the Planning Commission at its March 22, 2023, meeting. Any substantive changes to the plans (see Attachment 3) shall be reviewed by the Planning Commission.

2. The Tentative Parcel Map is limited to the location of the lot line proposal as shown on the plans stated in COA#1

3. Final Map shall be in accordance with the Municipal Code and the Subdivision Map Act of the State of California.

4. Vehicular access gates shall be set back a minimum of 25 feet from the improved roadway.

5. Transformers and other utility structures to be located on each respective property and not constructed within the right-of-way.

6. All existing trees within the project area shall be preserved, except where specifically approved for removal pursuant to the Town’s Heritage Tree protection Ordinance. All construction shall comply with standard Tree Protection Zone requirements, without variance.

7. Best Management practices shall be used for erosion and sediment control during construction to prevent tracking or discharge of materials into the right-of-way.

8. Install new street survey monuments – replace iron spikes (and install any missing monumentation) in Santiago Avenue in the vicinity of the subdivision with permanent Town of Atherton
Planning Department
80 Fair Oaks Lane
Atherton, California 94027
Phone: (650) 752-0544

43 Santiago Conditional Exception
March 22, 2023
monuments set in concrete and protected by traffic rated boxes prior to issuance of Certificate of Occupancy.

9. The lot-split is a Regulated Project under the SF Bay Regional Water Quality Control Board Municipal Regional Stormwater permit. As such, all runoff associated with impervious areas created or replaced shall be treated on-site prior to discharge into the public right-of-way.

Frontage run-off shall also be treated. The property owner shall enter into a stormwater maintenance agreement with the Town to guarantee maintenance of stormwater treatment measures, which shall be recorded prior to issuance of the certificate of occupancy.

10. All development shall comply with town’s grading and drainage requirements including stormwater detention and treatment. Development of the subdivision lots shall comply with the requirements for “full site residential development project” outlined in the Town’s Grading and Drainage checklist.

11. There shall be no parking of construction equipment or construction worker's vehicles on residential streets at any time; all vehicles shall be maintained on-site.

12. All structures and fences to be removed from the right-of-way and located on private property.

13. All new utilities and services shall be constructed underground prior to issuance of certificate of occupancy.

14. The full roadway width of Santiago Avenue shall be resurfaced across the frontage of each lot prior to issuance of certificate of occupancy.

15. A separate formal application for any future site improvements shall be submitted to the Planning Department. This and all other present and future improvements to the property shall comply with R1-A zoning provisions and other applicable ordinances.

16. Applicant, its contractors, employees, assigns and agents shall comply with all applicable state laws and the Town’s Municipal Code.

17. If no action has been taken in one year, this approval will become null and void.

18. Applicant shall defend, indemnify, and hold harmless the Town of Atherton and its agents, officers and employees from any claim, action or proceeding against the Town, or its agents, officers and employees to attach, set aside, void, or annul, an approval of the Planning Commission, or City Council concerning this project.

Sung Kwon
Town Planner
Effective Date: ___________
Atherton, CA

PROPOS ED LOT 2 ARE A
52,540 S.F. ± 1.2 ACRES ±
PROPOS ED LOT 1 ARE A
56,451 S.F. ± 1.3 ACRES ±

718 OAK GROVE AVENUE MENLO PARK CALIFORNIA 94025
T 650.323.7900 www.pacificpeninsula.com F 650.323.0625
February 24, 2023 (Updated March 3, 2023)
Town of Atherton - Planning Commission & City Council
150 Watkins Avenue Atherton, CA 94027
Re: Application for Subdivision with Conditional Exception (Two Non-Conforming Width Lots) 43 Santiago Avenue Atherton, CA 94027
Dear Planning Staff, Planning Commissioners & City Council - Thank you for your time in reviewing our request for a subdivision at 43 Santiago Avenue with conditional exception to create two non-conforming lots with respect to lot width – however they meet the density standards at 1.296-acres and 1.206-acres.

The property at 43 Santiago is 2.502-acres with a street frontage of 314.97 feet along Santiago Avenue and an average lot depth of approximately 341 feet. We have studied the lot size and shape to determine how a subdivision would best and most accurately follow the zoning ordinance and general plan guidelines. The existing lot shape is trapezoidal in nature and there are no right angles on the property (see PS-1). The Atherton Municipal Code requires that ‘side lot lines’ by at right angles to the street in which the lot faces; however, the existing angles are 82.92 degrees and 80.41 degrees. The Western property line is the closest to a right angle, so we have taken the average of 82.92 and 90 degrees to determine the new subdividing property line at 86.5 degrees.

The proposed subdivision will create two side by side lots fronting on Santiago Avenue. The side-by-side orientation allows for both lots to utilize the conforming lot depth of approximately 341 feet where 200 feet is required. The western lot will have an area of 1.296-acres and the eastern lot will have an area of 1.206-acres both well above the minimum lot standard of 1-acre. The remaining standard in accordance with the Zoning Ordinance is lot width.

Due to the trapezoidal shape of the lot, the Western property tapers from front to back and the Eastern lot widens from front to back. The Western lot measures at 176.5 feet at the front property line and narrows to 172.72 feet at the front setback where the lot width is defined. The Eastern lot widens from 138.47 feet at the front property line to 144.93 feet at the front setback (see T-1) Both lots fall short of the Zoning ordinance standard of 175 feet. We believe the aggregate statistics of the lot size, both over 1.2 acres, a lot depth of 170% the Town’s standard at 341 feet deep match Town’s characteristics for large estate properties.

We have provided a study of approximately 1,378 R-1A lots west of El Camino Real in Atherton to further demonstrate how our proposed subdivision fits in with fabric of the Town. The study is attached on Sheet PS-5 shows the Town of Atherton Zoning Map with an overlay of substandard lot width properties in yellow (this study does not consider substandard lot area or substandard lot depth properties). The overlay study shows the approximately 312 of 1,378 properties, which equates to 22.6% of R-1A lots west of El Camino, that do not meet the minimum lot width standard.

There are three substandard width lots in the immediate vicinity / neighborhood, located at 227 Park Lane, 50 Santiago and 98 Santiago, one of which is contiguous to 43 Santiago. (see PS-4 and supplemental substandard property table) Based on the knowledge gained from our study of substandard width lots in Atherton, we strongly believe that the proposed subdivision provides for two new lots which meet or exceed the characteristics of the current property inventory in the Town of Atherton and lots within the immediate vicinity of the property.

Subdivision Conditional Exception findings shown on following pages.

43 Santiago Avenue
718 OAK GROVE AVENUE MENLO PARK CALIFORNIA 94025
T 650.323.7900 www.pacificpeninsula.com F 650.323.0625
We respectfully ask for your support to move forward with the design and development of a thoughtfully designed subdivision that will be seamlessly integrated into the neighborhood.

Thank you for your consideration,
Rex Finato Sean Lopes
Pacific Peninsula Group Pacific Peninsula Architecture
STANDARD SUBDIVISION FINDINGS:

1. Whether the proposed subdivision is in conformity with law and this chapter;  The proposed map was created in conformance with the Subdivision Map Act (law) and requests a conditional exception to the Atherton Subdivision Ordinance for a substandard lot width.  Consideration of effect upon housing needs of the region and balancing of those needs against public service needs and balancing of those needs against public service needs of residents and available fiscal and environmental of residents and available fiscal and environmental resources. Govt. Code resources. Govt. Code §§ 66412.366412.3

2. Whether the size and shape of the proposed lots are in general conformance to town requirements and the general pattern of the neighborhood and will not cause traffic, health or safety hazards;  The design of the proposed lots is similar to other R1-A lots (21.9%) in Atherton, including the contiguous lot at 227 Park Lane and other lots in the immediate vicinity. Both proposed lots will have frontage / direct access to Santiago Avenue. The lots will continue to be in conformance with the general pattern of the neighborhood and will not cause any traffic, health or safety hazards.

3. Whether the proposed lots will have proper and sufficient access to a public street;  Both proposed lots will have frontage / direct access to Santiago Avenue.

4. Whether the proposed map and the design or improvement of the proposed subdivision are consistent with applicable general and specific plans;
 The General Plan designates the site as Low Density Single Family Residential. The proposed subdivision is compatible with the design criteria listed in General Plan Policy LU-1.5:, which includes maintenance of existing neighborhood environments, provision of privacy, and preservation of trees to maximum extent feasible.