Atherton City Council
June 21, 2023

FY 2023/24 Town Operations Budget
June 21, 2023

ADMINISTRATION DEPARTMENT
OVERALL NET INCREASE OF $66,978
The Administration Department budget includes the City Manager’s Office and City Clerk’s Office. This represents four full-time salaries and benefits (City Manager, City Clerk/Deputy City Manager, Management Analyst II, and Office Specialist), contract support for human resources (legal), legal noticing and posting, conference attendance and support, memberships, municipal code publishing, office supplies, and the administrative share of general utilities and costs.

Personnel and Benefits
Overall, the salaries and benefits categories increased by $185,023. Majority of the increase is salary and benefits $172,000 due to the hiring of Management Analyst II in the department for existing increased role for Town administration department for emergency preparedness, community outreach, environmental programs committee, sustainability programs, and information technology. Additional increase of approximately $7,000 for salary adjustment of 4%.

Workers’ Compensation allocations decreased ($5,964) due to program allocation being reduced from 3% to 1%. There were reductions for retiree health insurance costs ($10,177) due to the reduction in OPEB retiree health expense as the PARS Trust is paying all retiree health costs.

There is still an actuarial annual required contribution for future services. The CalPERS UAL payment decreased by $3,722. The CalPERS normal cost expense increased by $16,552. There was an additional reduction in dental insurance expense of ($1,145) in the department.

Operations
There was a decrease in operations expense in the amount of ($116,900). The majority of the reduction is due to the contract human resources ($110,000) reduction in need for legal human resources assistance litigation support. This was a non-recurring expenditure. Other equipment repair and maintenance had an increase of $2,400 as this for copier lease and increased printing of materials. Slight increase in advertising-notices of $2,000 for town mailers. There was an increase in recruitment costs to the amount of $3,500 for recruitment consultant. Training and Workshops increased $1,000 for food pantry for staff and conferences increased $300 for municipal management analyst conference. There was a decrease in other contract services in the amount of $35,000 as we adjusted services for newsletter, website and communication support.

Environmental Programs committee expense decreased $6,500 as the AZGA event was a current year additional appropriation only. Special events and awards increased $1,000 for quarterly staff team building luncheons hosted by Town departments. Other contract services budget is $115,000 but the amount allows the Town to refocus efforts on areas that have been neglected. These includes the expansion of sustainability programs and outreach such as public outreach on the Town's Climate Action Plan, SB 1383 Compliance efforts, home energy audits, energy demonstration programs, battery loaner program, and a number of other programs and outreach efforts. There was an increase in other contract service expense as the Council approved a rebate program for $25,000 for a one-time, individual rebate of up to $250 toward eligible zero-emission equipment (batteries, equipment, etc.). This will provide $250 to 100 residents. Residents could use the rebate to purchase equipment for themselves and their personal use; equipment for their

FY 2023/24 Town Operations Budget
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landscapers; and/or equipment for the landscapers to use on their property only (such as batteries, etc.).

CITY ATTORNEY’S OFFICE
OVERALL NET INCREASE OF $0
The City Attorney’s Office budget consists of the legal retainer for the City Attorney and other associated legal services. The Town has a new City Attorney and adjusted retainer amount. The budget also includes a line item for Additional Services as needed.

FINANCE DEPARTMENT
OVERALL NET DECREASE OF $31,044
The Finance Department budget includes the salaries and benefits of three full-time employees (Finance Director, Accountant and Jr. Accountant). The budget includes contract services for the Town’s Audit and Investment Services, financial software licensing and support, conference attendance and support, memberships, office supplies, and business license processing costs.

Personnel and Benefits
Overall, the salaries and benefits category decreased by $4,484. This was attributed to a reduction in Workers’ Compensation and retiree health expenses. There was a decrease in Workers’ Compensation of ($8,858) as the allocation percentage was reduced from 3% to 1% in the budget.

Salaries and benefits had an increase of $18,884 due to salary place holder adjustment of 4%. The allocations for retiree and active employee health insurance costs decreased by $19,008 as OPEB retiree health expense is now being paid exclusively from the PARS Trust. The CalPERS normal cost contribution increased by $5,714 and the UAL payment decreased by ($2,230). There was an additional reduction in dental insurance expense of ($921) in the department.

Operations
Operation expenses for the Department decreased by ($25,639). Most of the decrease is in Other Contract Services due for the Cost Allocation Study which is anticipated to complete in June 2023.

There were slight increases in various expense accounts audit and financial, technical services, business meeting and meals for a total of $7,876. Business license processing fee had an increase of $8,000 and reduction of $1,000 in COVID-19 emergency expense.

PLANNING DEPARTMENT
OVERALL NET INCREASE OF $887,748
The Planning Department budget consists of contract planning services and associated services and costs. The Department also includes an allocation of arborist service costs related to planning activities. The Planning Department continues to reflect more significant adjustments due to a new Town planning services consultant and one-time programmatic expenditures related to the various General Plan Updates (Safety Element, Housing Element, etc.) and associated Zoning Code

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updates. These include preparation of the required environmental reviews for CEQA (~$325k); creation of expanded objective design standards (~$150k); General Plan Safety Element Update (~$65k); preparation of the In-Lieu Inclusionary Fee Nexus Study and the Financial Feasibility Analysis Report (~$100k); Evolving state mandates are requiring the Town to make modifications to the ADU Ordinance and implementation of an expanded ADU Program; and the implementation of the SB 9 Urban Lot Split Program. There are necessary Planning staff hours and counter review for day-to-day processing of basic applications that also see an increase in expense due to a change in contract planning service providers. Contract rates for Good City Company were approximately 20%-30% below market. Upon their departure, there was a determination that the processing and review being conducted were not sufficient. The cost of daily services can be largely offset through the pending fee study and fee adjustments, the one-time project costs for Housing elements cannot.

The anticipated increase in the planning department operation budget includes $426,165 increase for Contract Planner hours and $456,000 increase (one-time costs) for the above Housing Element updates.

Operations
Total operating Planning budget increased $887,748 to $1,649,819. The current planning contract is estimated to increase $426,165 to $877,440. This is for the core staffing planning services component for the Town. This is three (3) full time equivalents of Town Planner, Senior Planner, Assistant Planner, Associate Planner at total of 480 hours per month. Costs related to updates to the Housing Element, environmental reviews for CEQA, objective design standards, general plan safety update, modifications to ADU ordinance and implementation program, and preparation of the In-Lieu Inclusionary Fee Nexus Study and financial feasibility analysis report an increase of $410,099 for a total of $693,109. There is an increase in advertising/noticing expense of $8,500 and increase in other contract services of $37,440 for a shared housing planner. There is an increase in miscellaneous computer equipment of $3,000 and computer equipment software increase of $2,040 for two additional licenses for CRW Trakit software.

BUILDING DEPARTMENT
OVERALL NET DECREASE OF $161,205
The Building Department budget consists mostly of the contract services for the building department (Interwest), portions of three full-time salaries and benefits are also allocated to the department (Arborist, Senior Engineer/Maintenance Manager, and Office Specialist), general office supplies and materials, software costs, and a share of the building department share of utilities.

Personnel and Benefits
Overall, the salaries and benefits category decreased $24,405. There were minor adjustments in Salaries, Employee Benefits Earned, PERS Retiree Contribution, and Unemployment Insurance allocations. Allocations for retiree employee health insurance costs decreased by $22,408 due to the expense now being paid by the PARS Trust. Workers’ Compensation decreased by ($3,581) due to allocation cost reduced to 1%. The CalPERS UAL payment decreased by $5,075.

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Operations
The majority of the decrease is due to a corresponding Building and Life Safety Contract Services decrease – ($139,700) This is based on the revenue assumption for the department for the upcoming fiscal year. Technical services increased $10,000 for CRW software maintenance fee.

There were slight increases in advertising and publishing, office supplies, subscriptions, safety supplies & materials of $2,900.

INTERDEPARTMENTAL
OVERALL NET INCREASE OF $31,031
The Interdepartmental budget provides for the accounting of costs that are incurred and supports all Town departments. Costs include liability insurance, IT support, County Tax administration costs, IT infrastructure costs and other charges that are Town-wide in nature.

Operations
There is a decrease in IT support by ($47,004) for year cost of services contract compensation adjustment. General liability, employment practice, and property insurance costs increased $73,035 to maintain the Town’s cost for insurance and self-insured retention. There is an increase of $5,000 in county tax administration cost. IT support amount remained static and provides three (3) days of onsite support and also will provide support scope of work with needed network upgrades, phone system replacement, and other application maintenance for Town Center needs.

IT Infrastructure expense includes needs and upgrades identified with Town Center. The FY 2023/24 Budget includes updates to the Town’s phone system continued cybersecurity, storage, various licenses, and software application needs. General technology services are within this department (maintenance as well as infrastructure) and include current Shoretel Phone Services, Data Storage Plans, Servers, virus protection systems, software licensing and transparency tools.

PUBLIC WORKS DEPARTMENT
OVERALL NET INCREASE OF $152,364
The Public Works Department budget consists of 5 distinct areas of focus: Engineering, Streets, Park Maintenance, Park Programs, and Building Maintenance. The department recently went through a restructuring to include the hiring of a Public Works Director and the new classifications of Associate Civil Engineer to Senior Engineer/Maintenance Manager, and addition of Parks Manager to Town Arborist. The salaries and benefits of all or portions of four full-time employees (Public Works Director, Senior Engineer/Maintenance Manager, Town Arborist/Parks Manager, and Office Specialist) are included in the budget. The budget includes contract services for the Town Maintenance Services (MCE), Custodial Services, new Landscape Maintenance Services, Facility Maintenance services, Tree Trimming, Street Sweeping, Signal Maintenance, Street Light Maintenance, Contract Engineering, and Park Event Services. The budget also includes computers and equipment, training and workshops, software licensing and support, general office support, memberships, office supplies, and shares of general utilities and costs.

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The budget includes the expenditures for change in the department’s operations largely related to existing and new contract services: MCE Contract Services, New Town Landscaping services, facility maintenance services, Park Event Services, and custodial services. Many of these items were refined during the fiscal year with no major increase. The new equipment and facility servicing needs for Town are incorporated to include systems maintenance and monitoring, landscaping, custodial, and utilities for these new facilities. The Public Works Department also reflects one of the more significant adjustments due to costs for the Facilities Manager, new maintenance contracts and building system costs this position will oversee. Within the budget includes maintenance costs for building systems (heating systems, chilled water systems, BMS systems, radiant ceiling and flooring, elevator, green infrastructure, permeable paving, etc.), expanded landscape services, and overall utility costs.

Personnel and Benefits
Overall, the salaries and benefits category increased $121,086. This includes net adjustments of savings from OPEB retiree health expense, worker’s compensation, and UAL. The majority of the increase in salaries and benefits category is due to the addition of the Maintenance Manager position and 4% salary adjustments estimation $171,000. There was an adjustment decrease in Workers’ Compensation of ($7,103) due to the reduction in the allocation charge to 1%. There was decrease in retiree health OPEB insurance cost of ($73,546) due to no more “pay as you go” retiree health as the PARS Trust is now use for retiree health. The CalPERS normal cost had an increase of $17,089 mainly due to a new maintenance manager and CalPERS UAL payment decreased by $7,602. There was an additional reduction in dental insurance expense of ($1,271) in the department.

Operations
During fiscal year 2022/23 there were adjustments in the operations budget related to maintenance manager addition, contract professional engineering town service needs, existing contract for facilities maintenance services, repair and maintenance. There is a reduction in contract engineering services of ($27,000) for contract professional services as anticipation for the hiring of a senior engineer in the new year. The Town has entered into service contracts with various vendors for the needs and services for the Town Center facility maintenance. There is an increase in the Equipment Repair and Maintenance budget by $97,500 for service contracts with the vendors for inspections and servicing of new equipment and systems of new facilities. These include servicing contracts for elevator $3K, BMS monitor system $32K, Fire Alarm $12K, generator $4k, HVAC $16K, heat pump $7K, water treatment $1K, Power wash $6K and allowance of $89k for repairs if needed for equipment and systems. The Facility Repairs and Maintenance expense increased by $25,000 for anticipated minor facility repairs at park facilities, HVAC, water heater at Pavilion, roof, Gilmore house, playground equipment, painting, and other repairs. There was an increase in utilities of $9,500. Utility costs are estimated at $266,000 with 64% for the Town Center and the remaining 36% to the Library. These costs have been distributed across the respective departments and the Public Works budget increased $3,500. The total current contract DPW maintenance service budget is estimated at $910,000. This does include funding for a contractual adjustment in the MCE contract for CPI, as staff expects to have the adjustment at the next reiteration review of the operations budget. The budget included the new Landscape

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Services for Town Center and Park facilities. With some additional enhancements for the park and town center campus. These potential adjustments and enhancement absorb the portion of the Facilities Manager allocation expense. This includes as follows:
• Contract maintenance for streets, building maintenance, and park events - $530,000; • New Landscape maintenance - Town Center Campus and Holbrook Palmer Park -$325,000; includes park enhancements of $55,000.

There are minor areas of adjustment in rent machinery & equipment, membership dues, office supplies, construction materials and computer equipment software for a total of $7,600. Building Improvements expense budget decreased $40,000 for carryover budget of the renovation of the Carriage House bathrooms, and painting of Little League building at the Park. COVID expense decreased $10,000. Contract Park Event services decreased as the contract is on exclusive catering for events.

POLICE DEPARTMENT
OVERALL NET DECREASE OF $241,039
The Police Department budget consists of four distinct divisions: Admin/Training, Patrol/Traffic, Investigations, and Communications/Records. Within these areas are specific areas of focus including: detectives, community service officers (and code enforcement), school resource officer, K-9s, dispatch, and administration. Deployment consists of 4 Patrol Teams of 12 hours shifts (2 day shift 7am – 7pm and 2-night shift 7pm – 7am). Minimum staffing consists of 1 supervisor, 2 officers, and 1 dispatcher.

There is a continuing recruitment effort seeking lateral as well as recent academy graduates.

Vacancies often result in increased overtime offset by overall salary savings at the end of the year.

The Department experienced some retirements and lateral promotions from officers to sergeant supervisor positions as this provides opportunity for advancement and growth with the department.

Personnel and Benefits
Overall, the salary and benefits category decreased $361,098. This is largely due to decreases in OPEB retiree health and Worker’s Compensations expenditures in the department. There is an estimated annual salary adjustment of 4% place holder in the budget. The Memorandum of Understanding (MOU) with the Atherton Police Officer’s Association expires in FY 2022/23. The results in a salary adjustment of $168,132 for FY 2023/24. This is for personnel represented by the APOA only. Overtime expense is expected to increase $185,000 over the adopted FY 2022/23 budget. This is due to new augmented categories for built in 4 hours OT pay for dispatchers; OT for backfill staffing-court, training, investigations, court; special operations OT, and holiday OT.

There is a decrease in retiree and active health insurance of ($375,893). This is decrease is due to the Town now using the PARS OPEB Trust to pay all retiree health. With the Council recent direction to start paying the retiree health expense via the PARS Trust there is a realized decrease in operation expense for OPEB costs. This reduced OPEB operational expenditure for the

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department and also opens up the ability to allocate the savings as discussed earlier to one-time expenses or Council priorities in the General Fund. As discussed earlier, with the increase in adequate reserves in the Worker’s Compensation fund, staff felt there was an opportunity to reduce the expense allocation for the department from 7% to 1% for sworn personnel and 4% to 1% for non-sworn personnel. This decreased Workers’ Compensation expense by ($219,843). Staff will continue to monitor this expense and may need to increase the allocation in future years to maintain adequate reserves. The normal cost for CalPERS contribution increased by $71,343 as the contribution increased 3.45% to 29.09% in FY 2023/24. There was a minor increase in EE Benefits Earned/Medicare Tax and Unemployment/Insurance. The CalPERS UAL payment decreased by ($29,353), mainly due to the ADP of $5 million and the 21.3% return in FY 2020/21.

There was an additional reduction in dental insurance expense of ($9,365) in the department.

Operations
Overall, the Operations expenditure budget for the Police Department increased by $129,424. The majority of this was due to an increase in the equipment replacement fund expense of $31,463, technical services of $33,880 and disaster/emergency expense for $20,000.

The Department is purchasing some supplemental budget items within its equipment replacement fund. These items include a weapons rack $7,732, Narcan life-saving medication $3,000, Aardvark door breaching tool that allows entry into home or school to assist in active shooter or other crime. $18,566, Red dot pistols are new technology that will improve accuracy and prevent the misuse of a firearm $28,865, and LED portable emergency light $2,500. The Department is also anticipating the purchase of 2 Tahoe patrol vehicles as part of its regular equipment replacement schedule.

There is a normal standard Equipment Replacement Fund allocation of $175,000 each year. With the increase in radio equipment for vehicles this has increased to $185,000. These are two new replacement vehicles for the patrol fleet. that These purchases will be from the Equipment Replacement Fund. There was an increase in disaster/emergency expense of $20,000 for ADAPT’s request to purchase emergency equipment cache boxes with tools, emergency equipment, and information for ADAPT members.

In addition to the preceding adjustments, technical services increased $33,880 due to contract maintenance agreement for Town security cameras and door key cards. There was an increase in equipment maintenance-other for $2,000. The electricity utility increased by $13,000. Printing expenses decreased by $2,000 as police resident handbooks are completed. There was an increase in Post Training of $10,000 due to sending new hires and staff to more training. There is an increase adjustment of $18,187 for Other Contract Service expenses with the recent increase for Department of Emergency Management and National Night Out expenses. Increase in K-9 expenses of $12,000 as the department is adding a new K-9 unit. There was an increase in Computer Equipment/Software of $18,897 due to an adjustment for new package installation of new surveillance cameras system at HP Park. There were decrease adjustments made across animal control services, other supplies and materials, machinery and equipment.

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GENERAL FUND SUMMARY
For FY 2023/24 the Town’s General Fund Revenues are projected at $21,466,475 against $19,250,260 in expenditures. This will result in a single year-end positive balance of $2,216,215 and a total ending Fund Balance of $11,496,029.

FY 2023/24 includes below the line items of $2,300,000 for ERAF, budgeted debt service payment of $861,000, Transfer Out to CIP Fund 401 for capital projects of $5,890,000 as there was a reduction of $100,000 in HAWK beacon study. There will be a single-year projected change in fund balance by negative $2,235,656. The negative change reflects the drawdown of unallocated reserves Fund Balance of $5.890 million for capital projects.

LIBRARY FUND

REVENUES
The Town is a member of the San Mateo County Library JPA system. The Library is funded through property taxes that are collected and allocated to library services. Under the JPA, jurisdictions are permitted to retain excess funds generated from the local property taxes as long as the basic library services are met. The Town most recent use of all excess funds have been for the Town Center Project – Library – as well as extended library hours of daily operation, utilities, and maintenance costs. Upon completion of the new Atherton Library, annual excess funds minus amounts needed for yearly operation of the Library will be retained by the Library JPA until the total advancement amount is reimbursed. Once the advancement of funds is reimbursed, any remaining funds will be evenly split between the Library and the Town for library-related activities.

The anticipated FY 2022/23/22 ending balance for the Library Fund is $1,375,239. This includes the SMCL funds held in trust retained by the Library JPA. The County holds all future excess funds. During the agreement on advancement of Library funds, it was estimated that the projected Library Fund Revenue would be in the range of approximately $1,600,000. The Town will not receive excess funds from the JPA until the advancement of funds are paid back. It is estimated that it will take approximately 3.5 to 4 years for reimbursement of the advancement of Library JPA funds. This could occur sooner depending upon property tax revenues. The estimated ending fund balance for FY 2023/24 Library Trust funds is $1,391,239.

EXPENDITURES
The FY 2023/24 projected expenditures for the Library are $637,102 for operations, utilities, maintenance costs and development of spaces. There is an increase in utilities costs of $55,000 for electricity and water. Maintenance costs for facility contracts for Library increased $14,000 for systems maintenance on new facilities. These amounts are based on the new building needs and operations, campus wide. There is Building Maintenance manager allocation of $18,852 of Town personnel to oversee management of Library facility and systems. There is an allocation for Other Supplies and Materials of $300,000 which includes purchases of various items for the development

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of spaces such as tables, canopies, umbrellas, café benches, community room furniture and community programs for an estimate of $100,000. Also includes an allocation of $200,000 toward building replacement fund.

OTHER RESTRICTED FUNDS
The Town maintains a variety of Special Revenue and Internal Service funds that are “restricted funds” for specific purposes beyond basic capital improvement. Revenue to internal service funds are in the form of General Fund department charges based on allocations by department and uses.

EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund is an internal depreciation fund for the replacement of large assets. The Fund is essentially the Town’s set aside accumulation account to replace large equipment assets over time – such as computer equipment, software assets, vehicles, trailers, emergency equipment, etc. Annual depreciation-style departmental allocations to this Fund reduces the impact to the Town’s Operational year funding to replace the equipment. There remains sufficient funds in the fund to accommodate emergency replacement needs as well as planned needs.

The FY 2023/24, departmental allocations (revenues) total $313,763 and the expenditures total $290,663. The largest allocation charge is $277,500 in the Police Department for FY 2023/24.

This allocaton reflects the purchase of 2 vehicles each year as part of the regular maintenance and replacement schedule for vehicles. There was an increase in the vehicle and accessory expense account in the amount of $92,500 for the purchase of an additional Tahoe patrol vehicle. The equipment replacement budget was amended due to an Explorer vehicle being involved in an accident and not repairable. There is an increase of $92,500 expense from the fund for the purchase of an additional third Tahoe patrol vehicle to the fleet for a total amount of $277,500. The Department is anticipating the purchase of 2 Tahoe patrol vehicles as part of its regular equipment replacement schedule. In FY 2023/24 there will be 3 vehicles purchased are replacement vehicles to the patrol fleet. It allows the Town to use the State and Federal Multiple-Award Schedule pricing to purchase vehicles from the Equipment Replacement Fund. In FY 2023/24 the Police Department will also purchase $60,663 in other miscellaneous small equipment assets. These were noted in the General Fund Budget presentation. Public Works will also be replacing an older vehicle in the fleet and is looking at a hybrid vehicle alternative.

WORKERS’ COMPENSATION FUND
The Workers’ Compensation Fund accounts for the cost and expense of managing the Workers’ Compensation Program through the Town’s self-insurance risk pool, Cities Group Joint Powers Authority. Within this Fund are costs related to risk management and prevention – safety training, educational materials, and accident prevention programs. As a member of a JPA, the Town contributes an annual assessment to the JPA based on all recognized and potential liabilities. These

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assessments or contribution rates are calculated annually based on agency claims history and any increases in loss recovery due to excessive claims losses.

The Town maintains an active Workers’ Compensation Risk Management Program. There are approximately twelve (12) open claims (down from 17) that incur a reserve claims cost of approximately $551,832 in the current year. This is a decrease of $112,064 in reserve claims for the previous fiscal year. Claim costs and reserves are established for each claim; however, these amounts are not indicative of the actual claim paid.

The Workers’ Compensation Fund tracks expenditures for related expenses across the various departments. Each department is charged an allocation of the expense based on the number and type of personnel within each department. Departmental costs are different not only due to the number of employees within the department but also the type of employee – public works, administrative, public safety, etc. directly related to the type of risk exposure. For the FY 2023/24 budget staff recommends adjusting the Workers’ Compensation charge to the Police Department was reduced from 7% to 1% of salary costs and other departments charges reduced from 3% to 1% for total cost of $64,909. This reduction in Workers’ Compensation charges produces a total savings of approximately $245,322 in the General Fund operating departments allocation reductions.

The Town maintains an equity reserve designed to keep overall operational rates low. If the equity reserve is maintained, annual operational rates are subject to increase due to a “special assessment” imposed by the Cities Group JPA. The current year assessment is $212,350 and is expected to decrease to $141,568 in FY 2023/24. The decrease is due to the Town equity reserve share is at $151,007 and does not need replenishment to maintain its reserve requirement. Currently, there are enough reserves in the Town’s Worker’s Compensation Fund for future allocations of two years for equity replenishment and approximately two and a half years of reserve claims. The FY 2023/24 expense is $148,186 in the fund.

GENERAL LIABILITY FUND
The General Liability Fund accounts for the insurance cost of general liability claims and property losses. The Town is part of an insurance pool administered by PLAN JPA. The activities within this Fund provide for expenses related to general liability insurance, employment practice insurance and self-insured retention claims. Total internal service charges from the General Fund for FY 2023/24 are estimated at $536,295. The total FY 2023/24 projected expenditures for this fund are $636,295. This includes the self-insurance retention expense of $100,000 that allows the payout of four (4) claims at $25,000 per claim. The Town does not anticipate expending retention expenses of 4 claims in the fiscal year, however, the amount is a requirement established by PLAN JPA. Average retention claims are about 1.5 per year.

EMPLOYEE BENEFITS FUND
The Employee Benefits Fund tracks expenditures across various departments for employment, unemployment, retirement, and healthcare benefits. The Fund also represents an audit compliant

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set aside for compensated absences (time earned) – vacation, sick leave, holiday, compensatory time, etc.). Revenue to the fund comes through charges allocated back to each departmental budget based on number and type of personnel within each department. Revenue to the Fund for FY 2023/24 is $448,824. Expenditures for FY 2023/24 are $388,301. The expenditures include the $138,301 for OPEB actuarial determined contribution (ADC) and employee benefits earned expense $235,000. The Town is no longer budgeting the “pay as you go” retiree health benefit contribution as an operation expense as the retiree benefits are now funded through the OPEB Trust.

Within this fund is also the employee benefits charge of $239,994. This is a charge of 3% to 4% of the General Fund Operational Departments salary expense that is allocated for personal leave contributions of sick, vacation, and holiday pay. The Police Department allocation is 4% and all other departments 3%. The Town has a total compensated absences balance of $966,718.

Compensated absences comprise of accrued time-off, vacation, and holiday pay for all employees and are recorded as a liability. These are amounts that would be liquidated or mature due to the termination of Town staff. As noted, these funds are accounted for as part of the Town’s annual audit.

Included within this fund are also unemployment insurance charges if there are any future claims charges to the Town. Any claims would be paid out of this fund. The total budgeted charge is $66,029. During the General Fund Operations presentation, staff recommended the Town make only the ADC amount of $138,301 towards the OPEB Trust to satisfy the normal cost (cost of new service) and amortized unfunded liability (cost of past service). These costs are included and charged to the respective departments based on retiree health costs and allocated to the Employee Benefits Fund.

TENNIS FUND
The Tennis Fund projected revenues are $58,900. The majority of this revenue comes through the facility management servies contract with Player Capital. This contract provides additional yearly revenue of $40,000 to the Park. Keys are sold on an annual basis to any person (resident or nonresident) that wishes to use the Tennis courts. The standard key for residents is $100 and includes clay court key, and the non-resident key increased is $275 and clay court access of $30/ hour.

Every year the Town tries to resurface and maintain the courts. The tennis court resurfacing treatment includes crack filling and taping, followed by a new surface coating and striping. This is done on approximately every 3-5 years on a cyclical basis on each of the five (5) non-clay tennis courts. The Tennis Fund had accumulated reserves over the years of approximately $200,000 for comprehensive repairs. In FY 2021/22, the Town did an overlay of the three (3) rear courts at the facility. The current fiscal year budget included urgent needs rehabilitaion of the remaining two tennis courts and clay court maintenance for completion of comprehensive repairs at the facility.

The FY 2023/24 budget includes the purchase of tennis keys by residents and non-residents providing annual revenue of approximately $18,300. Each January, new tennis keys go on sale for the new court locks that get installed in February.

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For FY 2023/24, the Town anticipates expenditures of $57,500. This includes $10,000 for contract maintenance services for MCE, general court maintenance and facility repairs needs of $40,000 and $5,000 for building security court gates upkeep.

COPS - CITIZEN’S OPTION FOR PUBLIC SAFETY
The COPS Office was created as a result of the Violent Crime Control and Law Enforcement Act of 1994. As a component of the Department of Justice, the mission of the COPS Office is to advance community policing in jurisdictions of all sizes across the nation. Community policing focuses on crime and social disorder through the delivery of police services that includes aspects of traditional law enforcement, as well as prevention, problem-solving, community engagement, and partnerships. In FY 1996/97, the California State Legislature created the Citizen’s Option for Public Safety (COPS) Program. Funds have been available through the State of California to local entities in the form of Citizen’s Option for Public Safety (COPS) Grant. The Town in recent years has received approximately $160,000 per year from the grant. Funds must be used for front-line law enforcement only. The Town anticipates receipt of this funding on an annual basis and funds are used for sworn personnel salary related expenditures.

CAPITAL IMPROVEMENT FUND
The five-year CIP proposes projects to analyze, repair or improve Town infrastructure, and the funding for those projects. The ten (10) projects are categorized into three areas:
• Streets & Transportation
• Drainage
• Town Buildings, Park and Facilities
Projects have been developed based on needs identified by the City Council, residents, staff, and adopted master plans.

The 1st year (FY 2023/24) of the CIP is incorporated into the Town’s Budget and is the only year for which the City Council applies available funding. The remaining four (4) years of the CIP reflect proposed projects and funding. These “out years” are revised annually to reflect changes in City Council priorities, direction, needs and funding availability. The CIP is reviewed by the Town’s Planning Commission each year for consistency with the Town’s General Plan. This year’s CIP will be reviewed by the Planning Commission at their May 24 meeting. The Commission will send their comments in writing to the City Council prior to the Council’s June 21 meeting at which the Council is scheduled to adopt the budget, inclusive of the CIP.

The 5-year CIP is presented to City Council tonight in the Study Session workshop format to allow for questions and discussion of individual projects, general discussion about broader objectives to be considered for future proposed projects and priorities for allocating funds. In broad areas of the five largest CIP expenditures, this year’s CIP recommends:

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• $1.9 million for the Traffic Safety Improvements Program; • $1.3 million for Bicycle & Pedestrian Program;
• $1.6 million for the Road Maintenance Program;
• $3.3 million for Drainage Improvements Program; and
• $0.3 million for Park Improvements;
The total allocation for the 5-year period from FY 2023/24 through FY 2027/28 totals nearly $26.7 million – the largest expenditures attributable to the Holbrook-Palmer Park Access and Circulation Project.

The Special Parcel Tax provided funding to maintain police emergency response services, street repair and maintenance, drainage facility repair and maintenance, and other capital improvements.

The Special Parcel Tax generated approximately $1.86 million annually and was divided 20% to Police Services and 80% to capital projects. The sunset of the Special Parcel Tax required the discontinuation of certain programs and projects. Allocation of the remaining balance of Special Parcel funds is proposed in the FY 2023/24 budget.

During the most recent workshop, staff implemented changes directed by the Council and were minor changes and/or updates to the Park, Drainage and Bike Pedestrian projects based on that Council direction. Below are the changes to the CIP program:

Park Master Plan Implementation Program #56063 – Page 27 of the CIP Program Booklet- was updated to include:
• Park Playground Improvements: increased FY 24/25 look ahead budget from $500,000 to $1,000,000 in the Capital Improvement Fund
Drainage Improvement Program #56034 pg. 21 of the CIP Program Booklet- was updated to include:
• El Camino Real Long-Term Solutions: project was advanced by one fiscal year – initiate study/design in FY 2023/24 ($250,000). Capital Improvement fund increased to $2,825,000 in FY 2023/24 with project implementation to follow in FY 2024/25 ($2,275,000) instead of FY 2025/26. Funded through Capital Improvement Fund.

The FY 2023/24 Capital Improvement Fund includes funding sources of $8.87 million for capital projects.

Funding Source FY 2023/24 Allocation
CIP Fund $7,715,000
Gas Tax $375,000
Measure M $75,000
Atherton Channel Fund $127,000
Measure A $430,000

FY 2023/24 Town Operations Budget
June 21, 2023

Funding Source FY 2023/24 Allocation
Measure W $145,000
Total $8,867,000
Expenditures in FY 2023/24 for the CIP are $8.57 million. The following are project/program expenditures:

Project FY 2023/24 Funding
Traffic Safety Improvements $1,890,000
Accessibility Improvements $10,000
Streets/Roads Maintenance $1,580,000
Park Improvement Program Projects $300,000
Drainage Improvement Projects $3,300,000
Bike/Ped Master Plan Program $1,275,000
Town Facilities $150,000
Neighborhood Traffic Management $40,000
Traffic Control Devices $15,000
Upper Channel Monitoring $10,000
Total* $8,570,000

OVERALL SUMMARY
For FY 2023/24 the Town’s General Fund Revenues are projected at $21,466,475 against $19,250,260 in expenditures. This will result in a single year-end positive balance of $2,216,215 and a total projected year ending positive Fund Balance of $11,496,029.

FY 2023/24 includes below the line items of $2,300,000 for ERAF, budgeted debt service payment of $861,871, Transfer Out to CIP Fund 401 for capital projects of $5,8900,000. There will be a single-year projected change in fund balance by negative $2,235,656. The negative change reflects the drawdown of unallocated reserves Fund Balance of $5.89 million for capital projects.

RESERVES
With Council direction, the unallocated reserve balance can be appropriated towards operational use, capital projects or to pay down liabilities. During its review of the Town Financial Planning model during the fiscal year 2023/24 budget process, the Council considered uses for the unallocated funds towards various priorities. For FY 2023/24, there is an allocation of $5.890 million for various set aside buckets for capital projects in the Town CIP.

The beginning FY 2022/23 General Fund Balance was $13,585,333. With the inclusion of debt service, there is a total General Fund projected FY 2023/24 year-end fund balance of $11,496,029.

The table below reflects all the changes noted above.

FY 2023/24 Town Operations Budget
June 21, 2023

FY 2023/24 Beginning Fund Balance $13,731,684
FY 2023/24 Projected Revenues (inclusive of ERAF) $23,766,475 Total Available Funds $37,498,159
COP Debt Service for FY 2023/24 ($861,871)
FY 2023/24 Expenditures (Projected Budget) ($19,250,260) FY 2023/24 Transfer Out CIP 401 Fund -Financial Planning ($5,890,000) Projected FY 2023/24 Ending Fund Balance $11,496,029
As shown below, the Town will meet its new 30% reserve requirements total of $5,775,078 in FY 2023/24 and projects an unallocated reserve that is 21% of projected expenditures.

Unallocated Fund Balance
Any remaining fund balance not reserved or committed is designated as Unallocated Fund Balance. The projected unallocated available fund balance for FY 2023/24 is $4,013,951. This Unallocated Fund Balance represents funds that have not yet been assigned. With Council direction, the unallocated reserve balance can be appropriated towards operational use, capital projects or to pay down liabilities.

GANN LIMIT CALCULATION
The Finance Director calculated the FY 2023/24 GANN limit using the percentage change in population and the cost of living provided by the State Department of Finance. The GANN limit for 2023/24 is $16,667,794. The Town is in compliance with the GANN limit requirement for FY 2023/24.

MASTER FEE SCHEDULE CPI ADJUSTMENT
The Town is currently conducting a User Fee Study that is a detailed review that includes a cost allocation plan, hourly rate calculation, and user fee study. The Master Fee Study will entail all fees charged by all Town Departments and a detailed cost analysis of user fees. The objectives are FY 2023/24 Expenditures $19,250,260
Projected FY 2023/24 Ending Fund Balance $11,496,029
15% Emergency Reserve $2,887,539
15% Budget Stabilization Reserve $2,887,539
TOTAL RESERVE REQUIREMENT $5,775,078
Reserved for ARPA $1,707,000
Less Above Reserve Requirement = Unallocated Reserves $4,013,951

FY 2023/24 Town Operations Budget
June 21, 2023

to ensure that the Town is using comprehensive overhead rates and to accurately account for the true cost of providing Town’s various services. Staff recommended the Town consider a regular escalator based on a local Consumer Price Index in the periods between adoption of the fee resolution and the next comprehensive fee review. The fee schedule includes the fully loaded hourly rate for staff. The escalator is based on labor cost adjustments and have been adjusted since the last Master Fee Study. During the FY 2022/23 budget, the fees on the Master Fee Schedule that have a labor component were increased by 6.9% and there was an adjustment of 6.9% to Planning fees. No changes have been made to valuation-driven fees until a fee study is complete.

Since the Town is currently in the User Fee Study stages, it recommended that no escalator be instituted at this time. The Master Fee Schedule will remain as is until the new study is completed in the next couple of months.

ARPA FUNDING
The Town received $1.707 million from the American Rescue Plan. These funds may be used to respond to the public health emergency with respect to COVID-19; but are also fairly broad in their application. Funds must be obligated by December 31, 2024, and must be spent by the end of calendar year 2026. Current regulations allow local governments to utilize funds for expenditures in response to COVID-19 or to recoup negative economic impacts, such as revenue loss. There are also special categories of uses for the funds that the Town can take advantage of for special projects.

Staff have segregated these funds within the Town’s General Fund and they will be allocated as part of the FY 2023/24 Budget to eligible expenses (past and present). Below is recommendation of projects and expenditures to apply and adopt through resolution for ARPA reimbursement to General Fund for allocations of expenditures.

1. Town Center Project Construction COVID related delays: $925,000 (Capital Expenditures related to response)

2. Police Technology: The Town’s Axon Agreements for tasers, incorporating new integrated and transparency technologies for body cameras, interview cameras, and fleet vehicles. This will be part of a multi-year agreement that includes licensing, storage, and technology upgrades. The multi-year, integrated system agreement will represent overall long-term savings to the Town and will vastly improve staff efficiency and data transparency- 1-year worth of cost - $96,000. (Government Services-Police and Public Health Safety)

3. Town administrative Offices & Park facilities Generator: $200,000 (Government ServicesPolice and Public Health Safety)

4. Drainage projects necessary to assist in heavy storm mitigation: $486,000 (Government Services-Police and Public Health Safety)
ARPA funds are non-recurring so their use should be applied primarily to non-recurring expenditures (i.e., one-time purchases or infrastructure).

Authorized Uses of ARPA Funds:

FY 2023/24 Town Operations Budget
June 21, 2023

1. Replace lost public sector revenue;

2. Government services, such as roadway construction and maintenance, as well as other infrastructure related to government administration, staff, and administrative facilities; provision of police and other public safety services;

3. Responses to Public Health and Economic Impacts of COVID-19, including Public Communication efforts, Emergency Operations Centers & response equipment;

4. Public Sector Capacity Enhancements - Public Safety, Public Health, and Human Services;

5. Capital Expenditures related to response to public health and negative economic impacts;

6. Premium Pay to eligible workers performing essential work during the pandemic; and

7. Water & Sewer Infrastructure necessary investments in water and sewer infrastructure.

CONCLUSION
This budget presents a roadmap for accomplishing the goals and objectives of the City Council within existing resources and core strategy of financial stability. We continue to be fiscally prudent with our resources but are mindful of operational and infrastructure needs. The Town has many long-term infrastructure needs as priorities focus on CIP Master Plan projects.

POLICY FOCUS
The City Council adopts a fiscal year budget that addresses any policies and or priorities of the Council while addressing the needs of the community. At the forefront of the Town operations budget is that it provides the appropriate level of service to the community while also providing the resources needed for the Town Center campus. The Town’s Operating and Capital Improvement Budget represents one of the most significant Policy Documents approved by the City Council. Staff has crafted the attached Budget based on specific policy objectives of the City Council

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A – Maintain Fiscal Transparency
• Goal F – Be Forward-Thinking, Well-Managed and Well-Planned

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately

FY 2023/24 Town Operations Budget
June 21, 2023

1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

The Town maintains a Fiscal Transparency web portal and includes all budget information on its website. Links to these various areas are below:

Fiscal Transparency Web Page:
http://www.ci.atherton.ca.us/index.aspx?NID=269
Archive of Town Budgets:
http://www.ci.atherton.ca.us/index.aspx?nid=273
Financial Data Portal (OpenGov):
http://www.ci.atherton.ca.us/index.aspx?nid=361
Financial Audit Archive:
http://www.ci.atherton.ca.us/Archive.aspx?AMID=39&Type=&ADID= Actuarial Valuations Archive:
http://www.ci.atherton.ca.us/Archive.aspx?AMID=61&Type=&ADID= Labor Contracts, Agreements, and Salary/Benefit Information:
http://www.ci.atherton.ca.us/index.aspx?nid=192

ATTACHMENTS

1. Resolution No. 23 – XX Budget Adoption FY 2023/24

2. Resolution No. 23 – XX Salaries and Benefits Unrepresented

3. Resolution No. 23 – XX Salary Schedules CalPERS

4. Resolution No. 23 – XX Appropriations GANN Limit Schedule 2024

5. Resolution No. 23 – XX APOA MOU

6. Resolution No. 23 – XX ARPA

7. General Fund Revenue and Expenditure details by department,

8. Internal and Special Funds Summaries

9. Draft Atherton CIP 2024 – 2028

10. Draft Atherton 2023-24 CIP Spreadsheet

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 21, 2023
Appendix D Page 1 of 5
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADOPTING THE FISCAL YEAR 2023-2024 OPERATING AND

CAPITAL IMPROVEMENT PROGRAM BUDGET
WHEREAS, the City Council of the Town of Atherton set June 21, 2023, at the Town of Atherton City Council Chambers 80 Fair Oaks Lane, Atherton, California, as the time and place for the public hearing on the introduction of the Fiscal Year 2023- 2024 Operating and Capital Improvement Program Budget; and WHEREAS, notice of said hearing was duly given by posting the time and place of said hearing at designated places in accordance with Chapter 2.08 of the Municipal Code of the Town of Atherton; and
WHEREAS, it appears to be in the best interest of the citizens of the Town of Atherton that the Fiscal Year 2023-2024 Operating and Capital Improvement Program Budget be adopted in the format set forth in Exhibit A, attached hereto, and by reference incorporated herein; and
WHEREAS, the Salary schedules and Classification for Fiscal Year 2023-2024 are incorporated in as a resolution within the proposed budget WHEREAS, the budget was made available for public view at the Town Center, 80 Fair Oaks Lane, Atherton, California, and the Town Library, 2 Dinkelspiel Station Lane, Atherton, California.

NOW THEREFORE, BE IT RESOLVED, that the Fiscal Year 2023-2024, Operating and Capital Improvement Program Budget projected appropriations /expenditures totaling $30,631,136, which includes the General Fund Operating Budget of $19,250,260, Other Funds Operating Budgets of $2,410,876, and the Capital Projects Budget of $8,970,000, as set forth in Exhibit A, attached hereto and by reference incorporated herein, be adopted for Fiscal Year 2023-2024.

BE IT FURTHER RESOLVED, that the City Clerk of the Town of Atherton is hereby directed to forward a copy of said approved and adopted budget to the County Controller of San Mateo County for filing pursuant to Government Code Section 53901. * * * * * * * * * * * * *
I hereby certify that the foregoing resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 21st day of June, 2023, by the following vote:

AYES: Council Members:

NOES: Council Members:

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 21, 2023
Appendix D Page 2 of 5
ABSENT: Council Members:

ABSTAIN: Council Members:
_____________________
Bill Widmer, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk

APPROVED AS TO FORM
_____________________________
Mona Ebrahimi, City Attorney

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 21, 2023
Appendix D Page 3 of 5
EXHIBIT “A”

THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES HEREBY RESOLVE AS FOLLOWS:

Section 1: That an Appropriation-Expenditure Budgeting System entitled Expenditure Control Budget (ECB) is hereby adopted. The system consists of:
• Present Personnel Policies, Procedures, and Memorandum of Understanding, including salary schedules and benefits, except as hereinafter changed by resolution or ordinance of the City Council.
• The Expenditure Control Budget will show overall General Fund and other funds and/or departments.
• This system will apply to Operating and Capital Budget Expenditures as intended for use in Fiscal Year 2023-2024.
• All CIP encumbered expenditures from the Fiscal Year 2022-2023 Adopted/Revised Budget shall be carried forward and re-appropriated in Fiscal Year 2023-2024. Said encumbered expenditures to be re-appropriated in Fiscal Year 2023-2024 must be initiated by the Public Works Director, recommended by the Finance Director, and approved by the City Manager.
• Capital Project Commitments: Capital projects for which funds are appropriated in the budget year shall have those funds restricted for use for that project. Such appropriations will continue to be valid in subsequent fiscal years until the project is completed or the Council takes subsequent action to de-appropriate all or part of the funds originally restricted. If a capital project requires an additional appropriation, then City Council approval shall be required.
• General Fund Balance: The balance shall be established in accordance with the Fund Balance Policy for the General Fund as adopted by the City Council. • The City Manager is authorized to make budget transfers within the same department. Any transfers between departments or funds shall require the approval of City Council.
• Expenditures are budgeted at, and may not legally exceed, the department level for the general fund and the fund level for Special Revenue and Capital Projects Funds.

Budgeted amounts shown are as originally adopted, or as amended by the Town Council during the year.
• This budget system assumes existing service levels; Council approval will be required for any significant changes involving increased or decreased service levels.

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 21, 2023
Appendix D Page 4 of 5
• The Finance Department shall be responsible for constant monitoring of the budget and shall establish and implement appropriate control mechanisms necessary for said purpose after consultation with city staff and approval by the City Manager. • A monthly financial report shall be made available by the Finance Director for each department and/or program and/or capital project.

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 21, 2023
Appendix D Page 1 of 5
Section 2: FY 2023-2024 all Funds Operating and Capital Budgets are hereby adopted, establishing the following revenue estimates and expenditure budgets:

Projected
Fund Balance
06/30/23
Budgeted
Revenues
Budgeted
Expenditures
Budgeted
Transfer In
Library JPA
Est. Advance
excess funds
Budgeted
Transfer
Out/Lease
Payment
Lease Payment ERAF
Projected
Fund Balance
06/30/24
101 General Fund $ 13,731,684 $ 21,466,475 $ 19,250,260 $ (5,890,000) $ (861,871) $ 2,300,000 $ 11,496,028 105 Tennis Fund 114,424 58,900 57,500 - 115,824
209 Police (COPS) Grant 183 160,146 160,329 -
213 Library Fund 1,375,239 653,102 637,102 1,391,239
215 Evan Creative Design - - - -
Total Special Revenue 1,489,846 872,148 854,931 - - - 1,507,063 201 Special Tax 113,173 - 110,000 3,173
202 Measure A 151,489 430,000 385,000 196,489
203 Gas Tax 206,529 375,000 300,000 281,529
204 Measure M 216,149 75,000 75,000 216,149
205 Measure W 524,243 145,000 140,000 529,243
401 Capital Improvement 1,467,373 7,715,000 7,750,000 1,432,373 402 Storm Drainage - - - -
403 Channel Drainage Dt. 675,256 127,000 210,000 592,256 406 Facilities Construction - - -
Total Capital Projects 3,354,212 8,867,000 8,970,000 - - 3,251,212 610 Equipment Repl. 1,082,551 313,763 383,163 1,013,151 614 Worker's Comp. 1,948,442 68,880 148,186 1,869,136
615 General Liability 688,158 538,495 636,295 590,358
616 Employee Benefits 633,232 448,824 388,301 693,755
Total Internal Service 4,352,383 1,369,962 1,555,945 - - 4,166,400 Total All Funds $ 22,928,125 $ 32,575,585 $ 30,631,136 $ - $ - $ (5,890,000) $ (861,871) $ 2,300,000 $ 20,420,703 Internal Service Funds
General Fund
Special Revenue Funds
Capital Project Funds
Town of Atherton
Budget for FY 2023-2024

Resolution No. 2023-XX Page 1 of 13 June 21, 2023
RESOLUTION NO. 23- XX

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

ADOPTING SALARIES AND BENEFITS FOR UNREPRESENTED STAFF
The City Council of the Town of Atherton hereby resolves as follows:

WHEREAS, Attachment A to this Resolution specifies terms and conditions of employment for Unrepresented Employees, and
WHEREAS, it is the intent of the Council that this resolution serve in lieu of a Memorandum of Understanding for unrepresented employees for purposes of defining and affording rights as outlined in this Resolution; and
WHEREAS, it is the intent of the Council that the rights as outlined in this Resolution be effective July 1, 2023; and
WHEREAS, in arriving at the various term and conditions in the Resolution, the Council and employees covered by this Resolution recognize that this Resolution may be amended in the future at any time, including prior to its expiration based on the discretion of the Council at that time; and
WHEREAS, the Council and employees covered by this Resolution recognize that it is the intent of the Council to meet annually to review and modify the terms and conditions of this Resolution based on the Town’s fiscal condition and/or employment needs dictate; and WHEREAS, with respect to the salaries and benefits provided under this Resolution, the Council strives to pay employees a fair total compensation package in line with the average for similar positions in comparable agencies within the region.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Atherton that the salaries and benefits of the Unrepresented Employees of the Town of Atherton shall be as stated in Attachment A, effective July 1, 2023.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton on the 21st day of June 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:

Bill Widmer, Mayor
Town of Atherton

Resolution No. 2023-XX Page 2 of 13 June 21, 2023
ATTEST:

Anthony Suber, City Clerk
APPROVED AS TO FORM:

Mona Ebrahimi, City Attorney

Resolution No. 2023-XX Page 3 of 13 June 21, 2023
Attachment A

TOWN OF ATHERTON
Unrepresented Employees Salary & Benefit Resolution
GENERAL PROVISIONS:

The following salary and benefit programs shall apply to all local miscellaneous and safety employees in the classes and at the levels noted herein. It is intended that this Resolution serve in lieu of a Memorandum of Understanding for unrepresented employees for the purposes of defining and affording rights as outlined in this Resolution.

1. TERM: This Resolution shall be effective July 1, 2023. As a practice, this Resolution may be returned annually to the City Council for review and modification as the Town’s fiscal condition and/or employment needs dictate.

2. COVERED CLASSIFICATIONS & SALARIES:

Monthly salary ranges for employees in the covered classifications shall be as listed in Appendix A Salary Schedules FY 2023-24;
The classifications for the employees covered by this Resolution are as follows:

Job Title and Classification
Management
Police Chief
Finance Director
Police Commander
Deputy City Manager/City Clerk
Public Works Director
Maintenance Manager
Senior Engineer
Town Arborist
Non-Management, Confidential
Senior Accountant
Accountant
Jr. Accountant
Management Analyst I/II
Assistant / Associate Engineer
Assistant to the Chief/Training Manager
Office Specialist
Receptionist / Clerk

Resolution No. 2023-XX Page 4 of 13 June 21, 2023

3. TEMPORARY AND SEASONAL EMPLOYEES: The City Manager may hire, on a part-time basis, positions identified as full-time according to the current salary resolution.

Such positions shall only be hired when filling in temporarily for an existing full-time position. In addition to this authorization, the City Manager is authorized to hire the following temporary and/or seasonal hourly positions as operational needs dictate:

Position Title Hourly Rate
Per-Diem Dispatcher
Police Officer Reserve Level I
Hourly Rate As Applicable to FT Dispatcher
Hourly Rate As Applicable to FT Police Officer
Intern Hourly Rate Determined by City Manager
Unless prescribed by law, the benefits listed within this Resolution shall not apply to Temporary and Seasonal employees.

4. HOURS OF WORK: The standard workweek for employees occupying full-time positions consists of forty (40) hours in any seven (7) day period. The workweek begins at 12:01 A.M. Sunday and ends 11:59 P.M. the following Saturday. The City Manager shall designate shift schedules for all employees with due regard for the convenience of the public and the laws of the State and the needs of the Town. The Town reserves the right to consider changes to the standard workweek to facilitate adjustments to Town Hall operating hours.

5. FLEXIBLE SCHEDULES: At the request of the Department Head and following review and approval by the City Manager or his/her designee, a flexible work schedule may be implemented for employees covered by this Resolution. The City Manager's evaluation shall give consideration to the needs of the Department/Employee as well as the desire of the City Council to continue to provide all Town services on a schedule that is conducive to providing uninterrupted service to its residents throughout the week.

Each flexible schedule approved shall be evaluated by the City Manager or his/her designee no later than six months following its implementation. The purpose of the evaluation will be to determine if it is in the best interests of the Town of Atherton to continue the flexible schedule, or any modifications to the schedule that would be necessitated by the City Manager's evaluation.

COMPENSATION

6. WAGES – PROGRESSION WITHIN STEPS: Employees are eligible to progress from Step A to Step B six (6) months after their hire date or date of entry into the job classification, provided they have received a satisfactory performance evaluation conducted by their supervisor. Thereafter, employees may progress between steps B through D twelve (12) months after date of entry into the previous step provided they have received a satisfactory evaluation.

7. OVERTIME: All non-management, confidential employees are subject to and shall receive when appropriate, overtime compensation in accordance with the provisions of the

Resolution No. 2023-XX Page 5 of 13 June 21, 2023
Fair Labor Standards Act and California labor laws. Management employees are exempt from overtime.

All compensable overtime must be authorized by the Department Head or designated representative in advance of being worked. If prior authorization is not feasible because of emergency conditions a confirming authorization must be made on the next regular working day following the date on which the overtime was worked.

Any authorized time worked in excess of forty (40) hours in the applicable designated FLSA workweek shall be considered overtime and shall be compensable at the rate of one and one-half (1½) times the employee's regular rate of pay. Compensatory time off may be taken in lieu of overtime payment. For purposes of this section, Overtime, as defined in applicable state or federal law, the term “time worked” excludes time in paid status but not worked (e.g., paid sick, vacation, holiday, disability, or other compensatory time off.) Compensatory time off shall be at a time mutually agreeable to the employee and the Department Head. Compensatory time off which accrues in excess of forty-eight (48) hours will be liquidated by monetary payment during the month of October. An employee shall not be required to reduce a scheduled workday in whole or in part to avoid the payment for overtime worked on another scheduled workday.

8. PAY FOR TEMPORARY OR INTERIM APPOINTMENT TO A HIGHER CLASSIFICATION: An employee who is temporarily appointed and performs the work of a position in a higher classification temporarily vacated by its incumbent either covered by or outside of employees covered by this resolution for more than five (5) consecutive workdays shall be paid five percent (5%) above the regular rate he or she received in his or her regular lower classification for such time as working out of class. However, if the position in the higher classification is vacant (has no incumbent) and the employee is given an interim appointment to such position pending the permanent filling of such position, he or she shall be paid five percent (5%) above the regular rate he or she received in his or her regular lower classification, or the rate of the first step of the range assigned to the higher classification, whichever is greater for the period of time working in that position. In no event shall such pay exceed the maximum of the range of the classification in which the employee is temporarily assigned. Payment shall commence with the first (1st) workday of the temporary or interim assignment and shall continue, including holidays, during the period of temporary or interim assignment. Such appointment shall be in writing by the Department Head and approved by the City Manager or his designated representative; however, any appointment to a temporary Department Head classification shall be approved by the City Manager. Only the City Council may authorize a temporary appointment to the position of City Manager.

PAID LEAVES

9. LEAVES COVERED UNDER STATE AND FEDERAL LAW AND
ADMINISTRATIVE POLICIES: In addition to the paid leave provisions outlined below, the Town shall provide leave pursuant to adopted Town Administrative Policies and consistent with state and federal law, these shall include but not be limited to leave for

Resolution No. 2023-XX Page 6 of 13 June 21, 2023
Jury Duty, Voting, Military Leave, Pregnancy Disability, and Family Medical Leave.

10. ADMINISTRATIVE LEAVE: In recognition of the hours required to accomplish the requirements of each management position, including the attendance at numerous meetings outside normal working hours, each Management Employee shall be granted sixty (60) hours of Administrative Leave per fiscal year. Management employees may accumulate a maximum of 60 hours of Administrative Leave. No cash out of Administrative Leave shall be allowed. Administrative leave does not apply to non-management, confidential employees.

11. HOLIDAYS: The following holidays will be observed by all employees. • January 1, New Year’s Day
• Third Monday in January, Martin Luther King, Jr. Day
• Third Monday in February, President’s Day
• Last Monday in May, Memorial Day
• July 4, Independence Day
• First Monday in September, Labor Day
• Second Monday in October, Columbus Day
• November 11, Veteran’s Day
• Fourth Thursday in November, Thanksgiving Day
• Fourth Friday in November, Day after Thanksgiving Day • December 25, Christmas Day
Additionally, employees shall receive a personal holiday on a date to be determined by the employee subject to the approval of the City Manager or his/her designee. This holiday will be credited to the employee’s vacation bank each January.

If any of the regular holidays (excluding personal holidays) falls on a Saturday, the Friday preceding shall be observed as the holiday. If the holiday falls on a Sunday, the following Monday shall be observed as the holiday.

12. VACATION LEAVE: Except as limited by this section, all employees in full-time positions shall accrue Vacation Leave on each pay period prorated based on the following annual rates while in paid status:
• Less than three years of service - 80 hours per year. • Three years of service to eight years of service- 120 hours per year. • Eight years of service and above- 160 hours per year.

Vacation can only be accumulated to two times the employee's annual accrual rate, but not to exceed a total of 240 hours. If the employee’s balance exceeds 240 hours, they shall not accrue any new vacation leave until their balance is 240 hours or less.

Employees shall be allowed to have the Town buy back any accrued vacation, with the approval of the Town Manager that the employee has satisfied the following condition:

Resolution No. 2023-XX Page 7 of 13 June 21, 2023
• An employee desiring to implement this option must submit his/her request at the time of vacation sign-up for the upcoming year. To be eligible to sell back vacation time, an employee must have a minimum balance in excess of one half of his/her annual vacation accrual, after any buy back.

13. SICK LEAVE: The Town shall provide each employee in paid status with paid sick leave at the rate of eight (8) hours per month (3.69 hours per pay period). There shall be a cap of 960 hours of sick leave accrual. For those employees whose balance now exceeds the cap, no further sick leave shall accrue until their balance is below the cap.

An employee may only use sick leave that has accrued prior to the current pay period. Sick leave is not cashed out upon separation. Probationary employees can earn and use sick leave.

The Town recognizes employees who demonstrate an outstanding attendance record over a prior calendar year. Under this program, employees are allowed to convert a portion of their unused sick leave to pay or compensatory time off in the month of December and the month of June each year. In order to be eligible for this recognition, an employee must have been a regular full-time employee of the Town for the full preceding calendar year and must have used 24 or fewer hours of sick leave during the preceding six months.

Participating employees shall submit a request in writing to Human Resources by the 15th of the month (i.e., June 15th or December 15th). An initial full year’s request in 2019 by July 15 shall be permitted upon the initiation of the program.

The option to buy back sick leave is subject to the requirement that the employee maintain 80 hours of combined leave (i.e., vacation, sick, compensatory time off, etc.) once the buyback is applied. Buy-back shall be calculated at the employee’s regular rate of pay.

Level 1: Employees who have not used any sick leave hours over the previous six (6) months have the option to buy back or convert up to 30 hours of unused sick leave.

Level 2: Employees who have used up to 12 sick leave hours over the previous six (6) months have the option to buy-back or convert up to 12 hours of unused sick leave.

Level 3: Employees who have used more than 12 but less than 24 sick leave hours over the previous six (6) months have the option to buy back or convert up to eight (8) hours of unused sick leave.

14. BEREAVEMENT LEAVE: An employee shall be allowed paid leave for not more than five (5) working days when absent because a death has occurred in their immediate family as defined within the Town’s Administrative Policies.

Resolution No. 2023-XX Page 8 of 13 June 21, 2023

BENEFIT PROGRAMS
The following benefits are provided to employees covered by this resolution. Benefit programs are not considered vested rights and may be subject to change. It is the intent of this Resolution that covered employees receive the same general benefits as other employees in similar department units.

15. PUBLIC EMPLOYEES' RETIREMENT SYSTEM: All full-time employees are enrolled in the California Public Employees Retirement System (CalPERS), as amended by AB 340 of 2012, in lieu of Social Security coverage. All local miscellaneous, CalPERS “classic” employees shall continue to be enrolled in the 2% at 55 retirement benefit plan.

All local miscellaneous employees subject to the Public Employees’ Pension Reform Act (PEPRA) shall be enrolled in the 2% at 62 retirement benefit plan and be subject to the three-year average basis for determining the pension benefit levels. All local miscellaneous employees shall contribute the full required employee contribution.

All public safety CalPERS “classic” employees covered by this resolution shall continue to be enrolled in the 3% at 50 retirement benefit plan subject to the highest one year of service. All public safety employees subject to the Public Employees’ Pension Reform Act (PEPRA) shall be enrolled in the 2.7% at 57 retirement benefit plan, and be subject to the highest three years average basis for determining the pension benefit level. All public safety employees shall contribute the full required employee contribution.

A. Employees shall pay 100% of the employees’ share of the mandatory member contribution for CalPERS retirement, presently 9% for sworn and 7% for non-sworn. This amount shall be deducted from employees’ paycheck and Town will forward to CalPERS.

B. Non-sworn employees shall pay an additional 1% toward the employers’ share of the CalPERS retirement contribution.

C. Sworn employees shall pay an additional 3% toward the employers’ share of the CalPERS retirement contribution.

The Town will continue to offer the voluntary salary reduction option offered by Section 414H2 of the IRS Code and the Public Employees Retirement System.

16. HEALTH PLAN CONTRIBUTIONS: The Town provides medical and hospitalization care benefits though the CalPERS Health Plan Program to the extent not supplanted by any mandated federal health coverage plan. For any CalPERS Health Plan Program, the Town shall pay the minimum amount required by law toward the monthly premium for hospital and medical care benefits under the CalPERS (PEMHCA) Health Plan referred to as the minimum employer contribution (MEC), currently the sum of $143 per month (2021 rate).

Any remaining premium shall be paid by the employee either through the Section 125 Plan (cafeteria flex-plan described below) or payroll deduction or a combination thereof unless replaced by a federally mandated health coverage plan. The Town reserves the right to modify the health insurance programs offered to its employees.

Resolution No. 2023-XX Page 9 of 13 June 21, 2023

17. DOMESTIC PARTNER COVERAGE: The Town will provide domestic partner medical coverage to the extent and in the manner which CalPERS health plan carriers or federal law allow for the domestic partner's enrollment.

18. IRC SECTION 125 FLEXIBLE BENEFIT PLAN:

A. To the extent not supplanted by any mandated federal health coverage plan, the Town participates in the CalPERS Health Plan Program; however, the Town reserves the right to select the providers of any insurance program(s).

B. The Town shall contribute each month up to the amounts listed below, based on the employee’s level of medical plan enrollment, to each active employee’s IRC section 125 Cafeteria Flex Plan account. The benefit allowance is to be used to offset the costs of the employer provided medical, dental and vision insurance premiums. An employee may not use the allowance for other reasons. These amounts may be adjusted by the City Council in superseding resolutions. Provisions of the Cafeteria Flex Plan shall be set forth by resolution of the City Council as soon as practical after adoption of this Resolution to clarify and implement the specifics of the plan which is outlined herein.

1. 90% of the 2019 CalPERS published rates for the Kaiser plan:
• One Party = $691
• Two Party = $1,383
• Three + Party = $1,798
For any CalPERS Kaiser HMO rate increases, the cafeteria contribution shall be adjusted according to the following agreement:
• For rate increases of up to and including 3% of any annual premium, the cafeteria plan contribution shall not be increased. • For rate increases in excess of 3% of the annual premium, the cafeteria plan contribution shall be increased by one half (1/2) of the increase in excess of 3%.

2. Dental
• 90% of the published rates for single, 2-party, and family

3. Vision
• 90% of the published rates for single, 2-party, and family Any required health, dental and/or vision premiums in excess of the amount in the Cafeteria Plan shall be paid by the employee, unless replaced by a federally mandated health coverage plan.

Resolution No. 2023-XX Page 10 of 13 June 21, 2023
In the event that an employee elects insurance plans that do not use the entire Cafeteria Flex Plan benefit allowance, the Town agrees to contribute 60% of the unused benefit into the employee’s health or flex savings account as allowed by law or refunded to the employee.

An employee who elects no medical coverage through the Town shall receive 60% of the Kaiser HMO benchmark used by the Town (employee only, employee plus one, or family) depending on which category the employee is eligible during the open enrollment period.

The minimum payment shall be $300 per month.

C. The Town shall establish a flexible spending plan under Internal Revenue Code Section 125, which shall include dependent care provisions under Internal Revenue Code Section 129. Employees may participate in the flexible spending plan according to its terms as may be in effect from time to time, and those employees who are participating shall be responsible for their monthly participation fee.

D. Any Employee that enrolls in a Medical, Dental or Vision plan that has a higher premium than the benefit allowance, as stated above, will pay the difference via pre-tax payroll deductions.

E. Procedures for the administration of the Section 125 Plan shall be determined by the Town. The Town shall assume the administrative cost for the Plan.

F. Re-enrollment in the Town sponsored CalPERS (PEMHCA) Plan is subject to the limitations and exclusions time period instituted by CalPERS. Employees are eligible to reenroll during the CalPERS open enrollment period. Upon the effective date of reenrollment, payments pursuant to this section cease.

19. RETIREE MEDICAL: Current employees shall receive retirement medical benefits as provided under the contract in effect when they were hired.

Employees hired after the effective date of Resolution No. 13-03 shall not be entitled to Town-paid retiree medical beyond the monthly minimum contribution rate.

20. LIFE INSURANCE: The Town will provide employees paid term life/accidental death and dismemberment insurance in the following amounts:

Non-Management Confidential: $50,000
Management: $100,000
Police Chief & Police Commander: $140,000

21. CELL PHONE STIPEND: The Town will provide a fifty dollar ($50) per month cell phone stipend to the following job classifications:
• Finance Director
• Deputy City Manager/City Clerk

Resolution No. 2023-XX Page 11 of 13 June 21, 2023
• Maintenance Manager
• Town Arborist
• Management Analyst I/II
The Town will provide a seventy-five ($75) per month cell phone stipend to the following job classifications:
• Chief of Police
• Commander
• Public Works Director/City Engineer
If the employee has a Town-issued cell phone they shall not be entitled to the cell phone stipend. Employees within the above classifications may also decline the stipend.

Employees declining the stipend are required to provide written notice to the Town of their declination.

22. P.O.S.T. CERTIFICATE: Any Commander receiving an Intermediate and Advanced P.O.S.T certificate shall receive an incentive of two and one-half percent (2.5%) in wages above salary.

23. EMPLOYEE ASSISTANCE PLAN: The Town will continue its program for psychological counseling to covered employees and dependents, with total Town expenditures not to exceed $3,000 per employee and family visits in any fiscal year for payment of up to six professional psychological sessions each year. Operation of the Employee Assistance Plan is subject to the City Council’s funding of the plan within any fiscal year budget.

24. LONG TERM DISABILITY INSURANCE (LTD): Coverage for this Town-paid insurance is up to 67% of monthly earnings to a maximum of $6,000 per month. This insurance becomes effective the first day of the month following date of employment subject to the terms and provisions contained in the policy. The waiting period following a disabling event is sixty (60) days. An employee does not accrue sick or vacation leave while on Long Term Disability absence.

25. DEFERRED COMPENSATION: Employees are eligible to participate in Deferred Compensation Plans offered by the Town.

26. SHORT-TERM DISABILITY INSURANCE (STD): Town-paid Short Term Disability Insurance can only be utilized after an employee has exhausted all of their available sick leave. The benefit is an amount equal to 70% of the employee's weekly earnings to a maximum of $500 per week.

27. FLEXIBLE SPENDING PLAN: Regular full-time employees may enroll in this IRC Section 125 plan and take advantage of tax benefits as they pertain to medical and dependent care. Employees enroll upon employment and annually thereafter in the month of January.

Resolution No. 2023-XX Page 12 of 13 June 21, 2023

28. AUTOMOBILE PROVISION/MILEAGE REIMBURSEMENT: Employees provided with a Town vehicle for the purposes of commuting to and from work and/or for use while on duty shall not be eligible for mileage reimbursement. Employees required to use their personal vehicle in the performance of their job will be compensated for mileage at the current Internal Revenue Service rate.

29. TUITION REIMBURSEMENT: The Town shall establish an $8,000 annual educational reimbursement fund. The Town will reimburse employees who successfully complete courses approved in advance by the City Manager that will be beneficial to the employee in the course and scope of their job, in an amount up to $3,000 per employee per fiscal year until the fund is depleted. Operation of the tuition reimbursement program is subject to the City Council’s funding of the program within any fiscal year budget.

30. WORKERS’ COMPENSATION INSURANCE: The Town shall provide Workers’ Compensation Insurance as required by law with the premiums paid entirely by the Town.

31. GENERAL PROVISIONS: It is understood that federal law, state law, Town ordinances, Town Personnel Rules and Procedures, written departmental policies, and written administrative policies determine procedures and policies relating to the terms and conditions of employment, except as provided by this Resolution. Any and all prior provisions applicable to the positions covered under this Resolution that are contained in any but the aforementioned sources and in this Resolution are hereby declared null and void.

32. DURATION: Upon adoption, this Resolution shall be effective July 1, 2023.

The provisions of this Resolution supersede and terminate any and all prior or existing MOUs, understandings, rules, policies, agreements, resolutions or correspondence, whether formal or informal, regarding the compensation, benefits and terms and conditions of employment with respect to the employees covered by this Resolution, to the extent that those items are inconsistent with the terms of this Resolution.

Resolution No. 2023-XX Page 13 of 13 June 21, 2023 Page 186 of 473 RESOLUTION NO. 23-xx

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF ATHERTON APPROVING FISCAL YEAR
2023-2024 SALARY SCHEDULES AND

CLASSIFICATIONS
_________________________________________
WHEREAS, according to the California Code of Regulations (CCR) section 570.5 sets the requirements for a Publicly Available Pay Schedule and, WHEREAS, this regulation requires that each pay schedule include position title for every employee position, pay rate for each position, and time base for each position; and
WHEREAS, the formal approval of the pay schedules requires that they are duly approved and adopted by the City Council, such as CCR 570.5 regulation requires the adoption of the Salary Schedules for Fiscal Years 2023-24, incorporated in "Exhibit A" attached hereto.

WHEREAS, the 2023-24 Proposed Budget reflects the Salary Schedule and Classifications in “Exhibit A”
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve the Salary Schedules attached hereto as Exhibit "A".

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 21stth day of June, 2023 by the following vote:

AYES: Council members:

NOES: Council members:

ABSENT: Council members:
________________________
Bill Widmer, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney

Exhibit A
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually CM Rate effective 7/01/2023
City Manager Management/Misc City Manager 12 1100 D 128.43 10,274.17 22,260.69 267,128.32 Dept Head Rate Effective 07/01/2023
Department Heads Management/Misc Finance Director 18 1104 A 95.90 7,672.25 16,623.21 199,478.53 B 100.70 8,055.69 17,453.99 209,447.84
C 105.73 8,458.09 18,325.85 219,910.21
D 111.02 8,881.23 19,242.66 230,911.89

1.04 Department Heads Management/Sworn Chief of Police 40 1105 A 102.62 8,209.34 17,786.91 213,442.95 B 107.75 8,620.08 18,676.85 224,122.18
C 113.14 9,050.82 19,610.10 235,321.20
D 118.79 9,503.36 20,590.62 247,087.42
923.08
Chief of Police 40 1105 A 87.13 7,286.26 15,786.91 189,442.87 Housing Reduction Salary B 92.07 7,697.00 16,676.84 200,122.10 C 97.25 8,127.74 17,610.09 211,321.12
D 102.68 8,580.28 18,590.61 223,087.34
Department Heads Management/Misc City Clerk/Deputy City Manager 12 A 77.50 6,200.31 13,434.01 161,208.14 B 81.38 6,510.24 14,105.52 169,266.19
C 85.45 6,835.87 14,811.05 177,732.64
D 89.72 7,177.21 15,550.62 186,607.49
Department Heads Management/Misc Public Works Director/City Engineer 50 A 95.56 7,645.07 16,564.33 198,771.93 B 100.34 8,027.32 17,392.53 208,710.38
C 105.36 8,428.69 18,262.16 219,145.98
D 110.63 8,850.13 19,175.28 230,103.31
Mid Mgmt Rate Effective 07/01/2023
Mid-Management Management/Misc Commander 40 2204 A 90.21 7,217.08 15,637.01 187,644.13 B 94.72 7,577.90 16,418.79 197,025.52
C 99.45 7,956.30 17,238.65 206,863.75
D 104.42 8,353.52 18,099.29 217,191.43
Mid-Management Management/Misc Senior Engineer 50 A 69.70 5,576.14 12,081.63 144,979.59 B 73.19 5,854.95 12,685.71 152,228.57
C 76.85 6,147.69 13,320.00 159,840.00
D 80.69 6,455.08 13,986.00 167,832.00
Mid-Management Management/Misc Public Works Maintenance Manager 50 A 63.50 5,080.19 11,007.08 132,084.99 effective 9/21/2022 B 66.68 5,334.20 11,557.44 138,689.24 C 70.01 5,600.91 12,135.31 145,623.75
D 73.51 5,880.96 12,742.07 152,904.89
Mid-Management Management/Misc Town Arborist 25/50 A 61.61 4,928.75 10,678.96 128,147.46 B 64.69 5,175.18 11,212.90 134,554.75
C 67.92 5,433.95 11,773.55 141,282.59
D 71.32 5,705.64 12,362.22 148,346.65

TOWN OF ATHERTON
Salary Schedule
FY 2023-2024
Salary Schedule FY 2022-23 Town of Atherton 1 of 5

Exhibit A
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2023-2024
General Gov Rate Effective 07/01/2023
Confidential Confidential/Misc Jr. Accountant 18 A 46.23 3,698.63 8,013.71 96,164.49 B 48.30 3,863.98 8,371.96 100,463.47
C 50.71 4,057.18 8,790.55 105,486.64
D 53.26 4,260.45 9,230.98 110,771.76
Confidential Confidential/Misc Accountant 18 A 53.31 4,264.60 9,239.97 110,879.62 B 55.97 4,477.95 9,702.22 116,426.68
C 58.77 4,701.97 10,187.59 122,251.09
D 61.71 4,936.65 10,696.07 128,352.86
Confidential Confidential/Misc Sr. Accountant 18 A 55.27 4,421.35 9,579.60 114,955.15 B 58.03 4,642.42 10,058.58 120,702.91
C 60.93 4,874.54 10,561.50 126,738.06
D 63.98 5,118.27 11,089.58 133,074.96

1.04 Confidential Confidential/Misc Assistant to Chief/Training Manager 40 A 49.91 3,993.19 8,651.91 103,822.97 B 52.41 4,192.85 9,084.51 109,014.11
C 55.03 4,402.49 9,538.73 114,464.82
D 57.78 4,622.62 10,015.67 120,188.07
General Government General Gov/Misc Associate Engineer 50/53 A 58.50 4,680.00 10,140.00 121,680.00 Effective 9/21/22 B 61.43 4,914.00 10,647.00 127,764.00 C 64.50 5,159.70 11,179.35 134,152.20
D 67.72 5,417.69 11,738.32 140,859.81
General Gov Rate Effective 07/01/2023
Confidential Confidential/Misc Management Analyst I 12 A 57.23 4,578.38 9,919.83 119,037.98 Effective 7/20/22 B 60.24 4,819.35 10,441.93 125,303.15 C 63.41 5,073.00 10,991.50 131,898.00
D 66.75 5,340.00 11,570.00 138,840.00
Confidential Confidential/Misc Management Analyst II 12 A 62.95 5,035.90 10,911.12 130,933.40 B 66.26 5,300.95 11,485.39 137,824.65
C 69.75 5,580.07 12,090.16 145,081.87
D 73.42 5,873.76 12,726.48 152,717.76
Confidential Confidential/Misc Receptionist/Clerk 12 A 30.01 2,400.65 5,201.41 62,416.90 B 31.59 2,527.00 5,475.17 65,702.00
C 33.25 2,660.00 5,763.33 69,160.00
D 35.00 2,800.00 6,066.67 72,800.00
Salary Schedule FY 2022-23 Town of Atherton 2 of 5

Exhibit A
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2023-2024
General Gov Rate Effective 07/01/2023
General Government General Gov/Misc Office Specialist "12/25/50 3304 A 35.93 2,874.28 6,227.60 74,731.26 B 37.73 3,018.29 6,539.63 78,475.53
C 39.62 3,169.41 6,867.06 82,404.70
D 41.60 3,327.64 7,209.90 86,518.77
General Government General Gov/Misc Assistant Engineer A 50.66 4,052.73 8,780.91 105,370.91 B 53.19 4,255.36 9,219.95 110,639.46
C 55.85 4,468.13 9,680.95 116,171.43
D 58.64 4,691.54 10,165.00 121,980.00
General Government General Gov/Misc Town Arborist/Public Works Specialist 25 3306 A 55.48 4,438.24 9,616.19 115,394.31 B 58.25 4,659.89 10,096.42 121,157.09
C 61.16 4,892.79 10,601.05 127,212.63
D 64.22 5,137.55 11,131.36 133,576.35
Police/APOA Rate Effective 07/01/2023
5%Below Dispa
Police-Civilian/APOA Police/Misc Support Service Coordinator/Dispatcher 40 4401 A 44.25 3,540.00 7,670.00 92,039.95 80 hours shift B 46.46 3,717.00 8,053.50 96,641.95
C 48.79 3,902.85 8,456.17 101,474.04
D 51.22 4,097.99 8,878.98 106,547.75
E 53.79 4,302.89 9,322.93 111,875.13
Police-Civilian/APOA Police/Misc Support Service Coordinator/Dispatcher 40 4402 A 44.25 3,717.00 8,053.50 96,641.95 84 hours shift B 46.46 3,902.85 8,456.17 101,474.04
C 48.79 4,097.99 8,878.98 106,547.75
D 51.22 4,302.89 9,322.93 111,875.13
E 53.79 4,518.03 9,789.07 117,468.89

1.04 Police-Civilian/APOA Police/Misc Code Enforcement 40 4401 A 44.60 3,568.08 7,730.83 92,769.99 80 hours shift (new Position 02/17/2015) B 46.83 3,746.48 8,117.37 97,408.49 C 49.17 3,933.80 8,523.24 102,278.92
D 51.63 4,130.49 8,949.41 107,392.86
E 54.21 4,337.02 9,396.88 112,762.50
Police-Civilian/APOA Police/Misc Code Enforcement 40 4402 A 44.60 3,746.48 8,117.37 97,408.49 84 hours shift (new Position 02/17/2015) B 46.83 3,933.80 8,523.24 102,278.92 C 49.17 4,130.49 8,949.41 107,392.86
D 51.63 4,337.02 9,396.88 112,762.50
E 54.21 4,553.87 9,866.72 118,400.63
Salary Schedule FY 2022-23 Town of Atherton 3 of 5

Exhibit A
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2023-2024
Police-Civilian/APOA Police/Misc Communication Supervisor A 62.79 5,023.60 10,884.46 130,613.53 80 hours shift (new Position 07/1/2021) B 65.93 5,274.78 11,428.68 137,144.20 C 69.23 5,538.52 12,000.12 144,001.41
D 72.69 5,815.44 12,600.12 151,201.49
E 76.33 6,106.21 13,230.13 158,761.56
Police-Civilian/APOA Police/Misc Communication Supervisor A 62.79 5,274.78 11,428.68 137,144.20 84 hours shift (new Position 07/1/2021) B 65.93 5,538.52 12,000.12 144,001.41 C 69.23 5,815.44 12,600.12 151,201.49
D 72.69 6,106.21 13,230.13 158,761.56
E 76.33 6,411.52 13,891.64 166,699.64
Police-Civilian/APOA Police/Misc Dispatcher/Records assistant 40 4405 A 46.46 3,717.00 8,053.50 96,641.95 80 hours shift B 48.79 3,902.85 8,456.17 101,474.04
C 51.22 4,097.99 8,878.98 106,547.75
D 53.79 4,302.89 9,322.93 111,875.13
E 56.48 4,518.03 9,789.07 117,468.89
Police- Per-Diem 80 hours shift Per-Diem Dispatcher 40 A 46.46 3,717.00 8,053.50 96,641.95 B 48.79 3,902.85 8,456.17 101,474.04
C 51.22 4,097.99 8,878.98 106,547.75
D 53.79 4,302.89 9,322.93 111,875.13
E 56.48 4,518.03 9,789.07 117,468.89
Police-Civilian Police/Misc Police Trainee 40 4406 D 50.25 4,019.61 8,709.15 104,509.79 Police-Civilian/APOA Police/Misc Dispatcher/Records assistant 40 4405 A 46.46 3,902.85 8,456.17 101,474.04 84 hours shift B 48.79 4,097.99 8,878.98 106,547.75
C 51.22 4,302.89 9,322.93 111,875.13
D 53.79 4,518.03 9,789.07 117,468.89
E 56.48 4,743.94 10,278.53 123,342.33
Salary Schedule FY 2022-23 Town of Atherton 4 of 5

Exhibit A
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2023-2024
Police/APOA Rate Effective 07/01/2023 1.04
Police-Sworn/APOA Police/Sworn/84 Police Officer 40 5505 A 57.91 4,864.08 10,538.83 126,465.96 84 hours shift B 60.80 5,107.28 11,065.77 132,789.26
C 63.84 5,362.64 11,619.06 139,428.72
D 67.03 5,630.78 12,200.01 146,400.16
E 70.38 5,912.31 12,810.01 153,720.17
Police-Sworn/APOA Police/Sworn/84 Police Sergeant 40 5520 A 70.08 5,886.72 12,754.56 153,054.72 84 hours shift B 73.58 6,181.06 13,392.29 160,707.46
C 77.26 6,490.11 14,061.90 168,742.83
D 81.13 6,814.61 14,765.00 177,179.97
E 85.18 7,155.35 15,503.25 186,038.97
Police-Sworn/APOA Police/Sworn/80 Police Officer 40 5506 A 57.91 4,632.45 10,036.98 120,443.77 80 hours shift B 60.80 4,864.08 10,538.83 126,465.96
C 63.84 5,107.28 11,065.77 132,789.26
D 67.03 5,362.64 11,619.06 139,428.72
E 70.38 5,630.78 12,200.01 146,400.16
Police-Sworn/APOA Police/Sworn/80 Police Sergeant 40 5528 A 70.08 5,606.40 12,147.20 145,766.40 80 hours shift B 73.58 5,886.72 12,754.56 153,054.72
C 77.26 6,181.06 13,392.29 160,707.46
D 81.13 6,490.11 14,061.90 168,742.83
E 85.18 6,814.61 14,765.00 177,179.97
Rate Effective 07/01/23
Police-Sworn Police/Sworn/84 Police Reserve 40 A 57.91 4,864.08 10,538.83 126,465.96 B 60.80 5,107.28 11,065.77 132,789.26
C 63.84 5,362.64 11,619.06 139,428.72
D 67.03 5,630.78 12,200.01 146,400.16
E 70.38 5,912.31 12,810.01 153,720.17
Salary Schedule FY 2022-23 Town of Atherton 5 of 5

GANN LIMIT RESOLUTION Town of Atherton
Appendix C
Appendix-C
Appropriation spending limit (Gann Limit)
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON ESTABLISHING THE APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2023-2024 PURSUANT TO ARTICLE X111 B OF

THE CALIFORNIA CONSTITUTION
WHEREAS, Article XIII B of the Constitution of the State of California provides that the total annual appropriations limitation of each government entity, including this Town, shall not exceed the appropriations limit of such entity of government for the prior year adjusted for certain changes mandated by Proposition 4 passed in November, 1979 and Proposition 111 passed in June, 1990, except as otherwise provided for in said Article XIII B and implementing State statutes; and
WHEREAS, pursuant to Article X111 B, and Section 7900 et seq of the California Government Code, the Town is required to set its appropriations limit for each fiscal year; and WHEREAS, the Finance Director of the Town of Atherton has conducted the necessary analysis and calculations to determine the appropriations limit for Fiscal Year 2023-24, relying on the permanent Fiscal Year 1993-94 limit approved by the voters on November 3, 1994, and the following two adjustment factors: change in population for the County of San Mateo or Atherton, whichever is higher, and change in cost of living as provided by the State of California, Department of Finance; and
WHEREAS, based on such calculations, the Finance Director has determined the said appropriations limit, and pursuant to Section 7910 of the Government Code, has made available to the public the documentation used in the determination of the limit.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton that the new appropriations limit for the Fiscal Year 2023-24 shall be and is hereby set in the amount of $16,666,794 and its calculations as set forth in Attachment 1, copy of which is attached hereto.
* * * * * * * * * * * *
I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 21st day of June, 2023, by the following vote:

GANN LIMIT RESOLUTION Town of Atherton
Appendix C
Appendix C
AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:
________________________
Bill Widmer, MAYOR
Town of Atherton
ATTEST:
___________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
_______________________
Mona Ebrahimi, City Attorney

SECTION G GANN LIMIT CALCULATION Town of Atherton
Appendix-C

APPROPRIATIONS SPENDING LIMIT (GANN LIMIT)
Schedule 1: Calculation of Spending Limit
Last Year's Limit (FY 2022-23) 16,027,165
Prior Year Parcel Tax Adjustment
Adjusted Last Year's Limit (FY 2022-23) 16,027,165
Adjustment Factors:

A. Population (County) 0.9957
C. Inflation 1.0444
A times C 1.04
Total Adjustment (Percent) 0.0399
Total Adjustment (Dollars) 639,629
Other Adjustments:

Parcel Tax Adjustment (+)
New Appropriation Limit for Fiscal Year 2023-24 16,666,794 Schedule 2: Appropriations Compared to Limit
Proceeds from Taxes (Fm Schedule 3) 15,783,880
Appropriations Subject to Limit FY 2023-24 15,783,880
Appropriations Limit for FY 2023-24 16,666,794
Amount under Appropriations Limit 882,915
Schedule 3: Determination of Proceeds of Taxes
Per Budget for FY 2022-23
Proceeds Nonof Taxes Proceeds Total
Revenues
Property Tax 15,126,596 15,126,596
Sales Tax 209,100 209,100
Public Safety Sales Tax 112,000 112,000
Parcel Tax -
County Measure A 430,000 430,000
Business License 283,600 283,600
Motor Vehicle License Fee -
Homeowners Exemption 35,000 35,000
Franchise Fees 1,056,000 1,056,000
Development Fees/Permits 2,575,300 2,575,300
Fines & Forfeiture 46,100 46,100
Fees for Services 207,500 207,500
Rentals 165,839 165,839
Miscellaneous 1,474,440 1,474,440
16,084,296 5,637,179 21,721,475
Interest Income 129,584 45,416 175,000
Reduction for CIP (430,000)
Total 15,783,880 5,682,595 21,896,475
Town of Atherton

APPROPRIATIONS SPENDING LIMIT
Prop 4 - Gann Limit FY 2023-2024
Appendix - C

Resolution No. 23-XX Page 1 of 30 June 21, 2023
Resolution 23 - XX

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

RATIFYING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN

AND THE ATHERTON POLICE OFFICERS ASSOCIATION FOR THE PERIOD COMMENCING JULY 1, 2023 THROUGH JUNE 30, 2027
WHEREAS, the City Manager, representing the Town, has met and conferred with the Atherton Police Officers Association; and
WHEREAS, the Atherton Police Officers Association and the Town have reached a tentative agreement, the tenants of which are embodied in the attached Memorandum of Understanding for the period of July 1, 2023 through June 30, 2027; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Atherton does hereby ratify the attached Memorandum of Understanding and the City Manager is authorized and directed to sign said Memorandum on behalf of the Town.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on June 21, 2023, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
________________________
William R. Widmer, Mayor
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi City Attorney

Resolution No. 23-XX Page 2 of 30 June 21, 2023

TABLE OF CONTENTS
Article I – Term of Memorandum 3
Section 1 – Term 3
Article II – Recognition & Rights 4
Section 1 – Recognition 4
Section 2 – POA Rights 4
Section 3 – Town Rights 4
Article III – Authorized Agents 5
Article IV – Purpose 6
Article V – Salary and Benefits 6
Section 1 – Classifications covered by this MOU 6
Section 2 – Salary 6
Section 3 – POST Certificate 7
Section 4 – Per Diem Expense 7
Section 5 – Insurance Coverage 7
Section 6 – Working in a Higher Classification 11
Section 7 – Life Insurance 11
Section 8 – Uniform Allowance 11
Section 9 – Workers’ Compensation Insurance 12
Section 10 – Retirement 12
Section 11 – Deferred Compensation Plan 13
Section 12 – Sick Leave 13
Section 13 – Probationary Period 14
Section 14 – Holidays 14
Section 15 – Vacation 15
Section 16 – Off-Duty Court Time Reimbursement 16
Section 17 – Bereavement Leave 16
Section 18 – Overtime Pay 16
Section 19 – Long Term Disability 16
Section 20 – Compensatory Time 17
Section 21 – Employee Assistance Program 17
Section 22 – Bilingual Pay 17
Section 23 – Educational Reimbursement 17
Section 24 – Drug/Alcohol Screening/Testing 17
Section 25 – CalPERS/Social Security Contingency 17
Section 26 – Physical Fitness Program 18
Section 27 – Alternative Scheduling 18
Section 28 – Field Training Officer (FTO) and Communications Training Dispatcher (CTD) Pay 19
Section 29 – Assignment Pay 19
Section 30 – Jury Duty 20
Section 31 – Employee Referral Program 20
Article VI – Non-Discrimination 21
Article VII – Grievance Procedure 21
Section 1 – Definitions 21

Resolution No. 23-XX Page 3 of 30 June 21, 2023
Section 2 – Informal Grievance Procedure 21
Section 3 – Formal Grievance Procedure 21
Article VIII – Day for a Day
22 Article IX – Leaves of Absence 22
Article X – Layoff and Recall 22
Article XI – Medical Physical Examination of Employees 23 Section 1 – Examinations 23
Section 2 – Failure of Examination 24
Article XII – Safety Equipment 25
Article XIII – Americans with Disabilities Act 25
Article XIV – Severability 25
Article XV – Full Understanding, Modification and Wavier 26

Resolution No. 23-XX Page 4 of 30 June 21, 2023

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE TOWN OF ATHERTON
AND

THE ATHERTON POLICE OFFICERS' ASSOCIATION
FOR THE PERIOD JULY 1, 2023 THROUGH JUNE 30, 2027
This Memorandum of Understanding (hereinafter referred to as "MOU") is made this _______________ day of ________, 2023, by the Town of Atherton (hereinafter "Town" or "Employer"), and the Atherton Police Officers' Association (hereinafter "Association"). The use of the terms "Memorandum of Understanding," "MOU," and "Agreement" is to be construed to mean the same as the term "Memorandum of Understanding" contained in Section 3505.1 of the California Government Code, commonly known as the Meyers-Milias-Brown Act.

ARTICLE I

TERM OF MEMORANDUM
Section 1: Term
The term of this MOU shall be for the period July 1, 2023 through June 30, 2027. This MOU shall apply to employees within job classifications covered by this MOU and in the Town's active employment on the effective date of this MOU and for the duration thereafter.

The parties shall commence negotiations for a successor MOU no later than February 1st of the final year of this Agreement.

Resolution No. 23-XX Page 5 of 30 June 21, 2023

ARTICLE II

RECOGNITION & RIGHTS
Section 1: Recognition
Pursuant to Ordinance Number 377 of the Town of Atherton, and provisions of the applicable state law, the Atherton Police Officers' Association is recognized as the exclusive representative for the purpose of meeting and conferring on matters within the scope of representation for employees assigned to the following classifications that the parties agree constitute an appropriate unit:
a. Non-Sworn Classifications
i. Dispatcher / Records Assistant
ii. Support Services Coordinator / Dispatcher
iii. Code Enforcement Officer
iv. Police Trainee
b. Sworn Classifications
i. Police Officer
ii. Police Sergeant
In the event the Town decides to establish a permanent supervisory classification to oversee the dispatch/communications center, the Parties agree to meet and confer in good faith regarding the wages, hours, and other terms and conditions of the new classification prior to any announcement of the classification, recruitment, or application process.

In recognition of the duties and responsibilities of the employeesin the Community Service Officer classification, this classification has been reclassified as the Support Services Coordinator / Dispatcher. In recognition of the duties and responsibilities of the employees in the Community Service Officer / Code Enforcement Officer classification, this classification has been reclassified as the Code Enforcement Officer.

Section 2: Association Rights
A. Use of Town Facilities
The Association shall have the right to reasonable use of Town facilities with the prior consent of the Town Manager or the Chief of Police. Consent for the reasonable use of Town facilities will be given, if it does not interfere with the regular business of the Town.

B. Association Dues and Access to New Employee Orientation a. General
All employees within the bargaining unit represented by the Association may voluntarily join the Association and pay dues, initiation fees, and general assessments, as well as payment of any other

Resolution No. 23-XX Page 6 of 30 June 21, 2023
membership benefit program sponsored by the organization (hereinafter “payroll deductions”) as determined by the Association. It shall be the responsibility of the Association to maintain a record of employees who have given their written consent to join and pay dues to the Association. The Association shall certify to the Town the amount of such payroll deductions to be deducted. b. New Employee Orientation
The Town shall provide the Association with two (2) weeks advance notice of the start date of any new hire to a represented classification. The Town shall provide the Association with an exclusive one (1) hour meeting with any new employee or group of employees covered by this MOU, during the employee orientation (i.e., the first two (2) days of employment). The specific date, time, and location of the one (1) hour union meeting with new employees will be coordinated by the Chief of Police and the President of the Association.
c. Payroll Deductions/Authorizations
The Town agrees to deduct the periodic payroll deductions from the paycheck of each employee who voluntarily executes a valid authorization form as certified by the Association, or pursuant to an authorization form tendered to the Town by either the Association or the employee. All sums deducted by the Town shall be remitted to the Association in an expedient manner and at the intervals requested by the Association (i.e., no more than seven (7) calendar days after the deduction), together with a list of names of each employee for whom a deduction was made.

The Town will implement any change to an employee’s payroll deductions in the first full pay period following notification of such change by the Association.

If an employee member in the bargaining unit desires to revoke, cancel or change prior dues deduction authorization, the Town shall direct the employee member to the Association. Any such dues deduction revocation, cancellation and/or change shall only be effective when submitted by the Association directly to the Town and is subject to the terms and conditions as set forth in the original payroll deduction/authorization.

It is understood that all bargaining unit members who decline to join the Association may forego certain benefits exclusively provided via the Association to its members. d. Indemnification
The Association shall indemnify and hold the Town harmless from any cost or liability resulting from any and all claims, demands, suits, or any other action by employees for Payroll Deductions made in reliance on information provided by the Association.

Resolution No. 23-XX Page 7 of 30 June 21, 2023
Section 3: Town Rights
The Town hereby retains and reserves unto itself, without limitation, all powers, rights, authority, duties and responsibilities conferred upon and vested in it by the laws of the Constitution of the State of California, and of the United States, including but not limiting the generality of the foregoing, the right:
• To set standards and levels of service;
• To determine the procedures and standards of selection for employment; • To assign work to and direct its employees;
• To determine the methods and means to relieve its employees from duty because of lack of funds or other lawful reasons;
• To determine the methods, means and numbers and kinds of personnel by which Town operations are to be conducted, including the right to contract or subcontract bargaining unit work provided that the Town will meet and confer in good faith in advance; • To determine methods of financing;
• To determine size and composition of the work force and allocate and assign work by which the Town operations are to be conducted;
• To determine and change the number of locations, relocations, and types of operations, processes and materials to be used in carrying out all Town functions; • To make all decisions relating to merit, necessity or organization of Town service; • To discharge, suspend, demote, reprimand, or otherwise discipline employees for just cause in accordance with applicable laws;
• To establish employee’s performance standards including, but not limited to, quality and standards, and to require compliance therewith;
• To take necessary actions to carry out its mission in emergencies; and • To exercise complete control and discretion over its organization and the technology of performing its work.

The exercise of the foregoing powers, rights, authority, duties, and responsibilities by the Town, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and discretion in connection therewith shall be limited only by the specific and express terms of this Memorandum and then only to the extent such specific and express terms hereof are in conformance with the Constitution and laws of the United States and the Constitution and laws of the State of California.

The exercise by the Town through its Council and Town representatives of its rights hereunder shall not in any way, directly or indirectly, be subject to any grievance procedure. In the event the Town’s exercise of its management rights impacts a mandatory subject of bargaining not covered under the terms of this Agreement, the Town will meet and confer on the impacts at the request of the Association.

Nothing herein shall be deemed as a waiver by the Association or its Members of rights granted under Meyers-Milias-Brown Act (Government Code Sections 3500-3511, as amended) or the Public Safety Officer’s Procedural Bill of Rights (Government Code Sections 3300 et seq.).

ARTICLE III

Resolution No. 23-XX Page 8 of 30 June 21, 2023

AUTHORIZED AGENTS
For the express purpose of administering the terms and provisions of this MOU:

A. Town’s principal authorized agent shall be the City Manager or the City Manager’s designee; (address:80 Fair Oaks Lane, Atherton, CA 94027; telephone: (650) 752-0504).

B. The Atherton Police Officers Association principal authorized agent shall be the Association’s President; or the President’s designee; (address: PO Box 1427, Menlo Park CA 94025).

ARTICLE IV

PURPOSE
The purpose of this MOU is to promote and provide harmonious relations, cooperation and understanding between the Town and the Employees covered herein; to provide an orderly and equitable means of resolving differences which may arise under this MOU, and to set forth the full agreements of the parties reached as a result of meeting and conferring in good faith regarding wages, hours and other terms and conditions of employment of the employees represented by the Association.

ARTICLE V

SALARY AND BENEFITS
Section 1: Salary
A. The salary schedules for the covered classifications within the police department are set by separate resolution adopted by the Town Council.

B. One-Time Equity Adjustments
Effective the first full pay period after ratification, the Town shall provide the following onetime equity adjustments to each qualifying members’ salary schedule:
• Code Enforcement Officer: 4.27%
• Communications Supervisor: 10.01%
• Dispatcher/Records Assistant: 2.9%
• Police Officer – 6.33%
• Police Sergeant: 5.76%
C. Monthly salary ranges for employees covered by this MOU shall be increased on the first pay period that begins on or after the dates below as follows:
a. Effective the first full pay period after ratification by Council, the Town shall provide a cost of living adjustment equal to the Consumer Price Index—All Urban Consumers (CPI-U), as reported by the Bureau of Labor Statistics for the San Francisco Area, using the percentage change in price index from February 2022 to February 2023. The increase shall be no less than two percent (2%) and no greater than four percent (4%). The parties mutually acknowledge that in

Resolution No. 23-XX Page 9 of 30 June 21, 2023
recognition of the multiple functions performed by the Support Services Coordinator / Dispatcher, the wages for this classification have been set as five percent (5%) below that of a Dispatcher/Records Assistant. In setting the wage schedule for the Support Services Coordinator / Dispatcher as five percent (5%) below that of a Dispatcher/Records Assistant, the parties have incorporated any applicable POST Certificate premiums available to the Support Services Coordinator / Dispatcher into base pay.
b. Effective the first full pay period including July 1, 2024, the Town shall provide a cost of living adjustment equal to the Consumer Price Index—All Urban Consumers (CPI-U), as reported by the Bureau of Labor Statistics for the San Francisco Area, using the percentage change in price index from February 2023 to February 2024. The increase shall be no less than two percent (2%) and no greater than four percent (4%).
c. Effective the first full pay period including July 1, 2025, the Town shall provide a cost of living adjustment equal to the Consumer Price Index—All Urban Consumers (CPI-U), as reported by the Bureau of Labor Statistics for the San Francisco Area, using the percentage change in price index from February 2024 to February 2025. The increase shall be no less than two percent (2%) and no greater than four percent (4%).
d. Effective the first full pay period including July 1, 2026, the Town shall provide a cost of living adjustment equal to the Consumer Price Index—All Urban Consumers (CPI-U), as reported by the Bureau of Labor Statistics for the San Francisco Area, using the percentage change in price index from February 2025 to February 2026. The increase shall be no less than two percent (2%) and no greater than four percent (4%).

D. Employees may progress from Step A to Step B six (6) months after their hire date or date of entry into the job classification provided, they have received a satisfactory performance evaluation conducted by the Town. Employees may progress to each subsequent step twelve (12) months after the date of entry into their existing step, provided they have received a satisfactory performance evaluation conducted by the Town.

E. Changes between ranges and/or steps shall be made at the beginning of the pay period immediately following the employee's anniversary date.

F. Sergeants exercise supervisory responsibilities and are considered supervisory employees within the meaning of the Town's municipal code and State and Federal laws.

The Association and the Town agree that the Town will conduct a compensation survey at least 90 days prior to the termination of this MOU utilizing the following benchmark agencies: Palo Alto, Redwood City, Menlo Park, San Mateo County Sheriffs Department, Hillsborough, Los Gatos, Belmont, Brisbane, San Bruno, and Los Altos. The "compensation" used for this comparison includes base salary, assignment pay, the value of CalPERS EPMC (employer paid member contribution), and the employer cost of the following benefits: health, vision, dental, clothing, deferred compensation, life insurance, LTD, career incentive, and holiday pay, as reported by the

Resolution No. 23-XX Page 10 of 30 June 21, 2023
Employee Relations Service on their Web Site of municipal compensation for Bay Area cities.

The resulting data shall be utilized for informational purposes only.

Section 2: P.O.S.T. Certificate
Any Officer or Sergeant possessing or qualifying for an Intermediate P.O.S.T. certificate shall receive an incentive of five percent (5.0%) in wages above the base salary. Any Officer or Sergeant possessing or qualifying for an Advanced P.O.S.T. certificate shall receive an incentive of seven and one half percent (7.5%) in wages above the base salary. The maximum P.O.S.T. incentive for an Officer or Sergeant is seven and one half percent (7.5%) above base salary.

Any Dispatcher/Records Assistant possessing or qualifying for an Intermediate P.O.S.T. certificate shall receive an incentive of three and one quarter percent (3.25%) in wages above the base salary.

Any Dispatcher/Records Assistant possessing or qualifying for an Advanced P.O.S.T. certificate shall receive an incentive of five percent (5.0%) in wages above the base salary. The maximum P.O.S.T. incentive for any Dispatcher/Records Assistant is five percent (5.0%) above base salary.

Section 3: Per Diem Expense
The Town shall provide suitable lodging or reimburse expenses incurred pursuant to current P.O.S.T reimbursement rates for employees assigned to mutual aid, riot or civil demonstrations, or training where employees are required to remain overnight. The Town shall provide meals or reimburse for meals pursuant to current reimbursement rates for employees assigned to mutual aid and/or training. The Town shall reimburse employees based upon a daily per diem amount equal to eligible daily total of General Services Administration (GSA) per diem rates.

Section 4: Insurance Coverage
A. To the extent not supplanted by any mandated federal health coverage plan, the Town participates in the CalPERS Health Plan Program; however, the Town reserves the right to select the providers of any insurance program(s).

B. For any CalPERS Health Plan program, the Town shall pay the minimum amount required by law for hospital and medical care benefits under the CalPERS (PEMHCA) Health Plan. Any remaining premium shall be paid by the employee either through the Section 125 Plan (cafeteria flex-plan described below) or payroll deduction or a combination thereof unless replaced by a federally mandated health coverage plan.

C. Town shall provide an IRS Section 125 Cafeteria Flex Plan account to be utilized exclusively for the payment of qualifying health, dental and vision insurance premiums. Each month, the Town shall deposit the amounts defined below, based on the employee’s level of medical plan enrollment, to each participating active employee’s IRS Section 125 Cafeteria Flex Plan account. The Town contribution will be equivalent to the costs for health, dental and vision plans as described below;
a. Based on the 2019 CalPERS published rates for the Kaiser plan according to the following scheme:

Resolution No. 23-XX Page 11 of 30 June 21, 2023
• One Party = $691
• Two Party = $1,383
• Three + Party = $1,798
For any future CalPERS Kaiser HMO rate increases, the cafeteria contribution shall be adjusted according the following agreement:
• For rate increases of up to and including 3% of any annual premium, the cafeteria plan contribution shall not be increased.
• For rate increases in excess of 3% of the annual premium, the cafeteria plan contribution shall be increased by one half (1/2) of the increase in excess of 3%. b. Dental
90% of the published rates for single, 2-party, and family c. Vision
90% of the published rates for single, 2-party, and family.

Any required health, dental and/or vision premiums in excess of the amount in the Cafeteria Plan shall be paid by the employee, unless replaced by a federally mandated health coverage plan.

In the event that an employee elects insurance plans that do not use the entire Cafeteria Flex Plan benefit allowance, the Town agrees to contribute 60% of the unused benefit into the employee’s health or flex savings account as allowed by law or refunded to the employee.

An employee who elects no medical coverage through the Town shall receive 60% of the Kaiser HMO benchmark used by the Town (employee only, employee plus one, or family) depending on which category the employee is eligible to receive during the open enrollment period.

D. The Town shall establish a flexible spending plan under Internal Revenue Code Section 125, which shall include dependent care provisions under Internal Revenue Code Section 129.

Employees may participate in the flexible spending plan according to its terms as may be in effect from time to time, and those employees who are participating shall be responsible for their monthly participation fee.

E. The following provisions shall apply only to those represented employees employed prior to October 1, 2013 and who have qualifying service with the Town of Atherton. i. Each employee retiring from employment with the Town while in a job classification covered by this MOU with at least five (5) years of PERS-credited service with the Town shall receive a Town contribution of the current minimum required by the Public Employees Medical and Hospital Care Act (PEHMCA) for health insurance under CalPERS health plan.

Resolution No. 23-XX Page 12 of 30 June 21, 2023
ii. Each employee retiring from employment with the Town while in a job classification covered by this MOU with at least ten (10) years of PERS-credited service with the Town shall receive health benefits equal to the contribution of active employees, inclusive of the current PEMHCA contribution, so long as such retired employee maintains CalPERS health insurance based on the following PEHMCA-approved vesting schedule:

Credited Years of Service % of Town Contribution
10 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 or more 100%
iii. Employees retiring on disability from the employment of the Town while in a job classification covered by this MOU and said disability arising from employment with the Town, shall receive 100% of the Town contribution, including the PEMHCA minimum contribution so long as such retired employee maintains CalPERS health insurance and for such period of time as the individual is totally disabled from employment as determined by the Town Manager with recourse to the grievance procedure.
iv. Notwithstanding the foregoing or type of retirement, the total monthly payment from the Town shall not exceed the actual cost of CalPERS health insurance obtained by the retired employee, nor shall it exceed the Town contribution to active employees in the same classifications during the same time period through any cafeteria or other established healthcare compensation plan. As a condition of the foregoing, retired employees shall provide the Town with proof of CalPERS insurance coverage and a continuation thereof in a form satisfactory to the Town at such times as it might request such. The retiree medical benefit provided for by this section may not be resumed when a retired employee discontinues CalPERS health insurance coverage. v. In consideration for employees agreeing to the above vesting schedules each retiree shall have a vested right to receive the retiree health benefits provided within this MOU, together with any adjustments as articulated above. Prospectively, vested rights shall terminate following any break in service.
vi. This MOU does not affect the retirement health benefits of current annuitants.

Employees classified as annuitants prior to the ratification date of this MOU shall receive the retiree health benefit paid to them under the contract conditions upon which they retired.

Resolution No. 23-XX Page 13 of 30 June 21, 2023
F. The following provisions shall apply to any represented employee hired after September 30, 2013:
i. Each employee who has retired from employment of the Town while in a job classification covered by this MOU shall receive a Town contribution of the current minimum PEMHCA required contribution for health insurance.

There shall be no payment or accrual of medical benefits, earned or accruing to any employee upon retirement from the employment of the Town regardless of when it occurs. No employer paid medical benefit is intended to be guaranteed to any such retired employee.

G. Town may implement a voluntary retiree dental plan for as long as the Town uses Delta Dental for dental insurance. The plan can only be offered at the time of retirement from the Town of Atherton and CalPERS concurrently. Option for enrollment expires 60 days after separation of employment from the Town and CalPERS concurrently. If a retiree choose not to take the benefit they cannot be offered it again at a future year.

Continuation of the retiree dental plan is subject to actual participation and may be cancelled by the Town due to lack of participation.

Section 5: Working In A Higher Classification
A supervisor may assign in writing an employee to work “Out of Class” in a higher classification and receive “Out of Class Pay” if:
a) the employee will assume the full range of duties of the higher classification; b) the assignment will not and does not exceed 960 hours in a fiscal year; and c) the assignment is to a position in a higher class that is vacant during recruitment for a permanent employee (i.e., does not include a vacancy due to an employee on leave).

Out of Class Pay shall be at the pay step in the higher class closest to but no less than 5% higher than the employee’s base pay and is intended to be PERSable compensation under Government Code section 20480. To qualify as Out of Class Pay rather than Acting Pay (see next paragraph), the assignment must be approved by the Chief of Police of his/her designee and the Human Resources Division.

A supervisor may also assign in writing an employee to work in a higher class and receive “Acting Pay” if the employee will assume the full range of duties of the higher classification and does not qualify for Out of Class Pay. Acting Pay shall also be at the pay step in the higher class closest to but no less than 5% higher than the employee’s base pay but is not PERSable compensation under Government Code section 20480.

All compensation provided under this section shall be on an hour for hour basis, with no minimum number of hours required.

Employees may be returned to their original assignment at any time at the discretion of the Chief of Police, and such return shall not be considered punitive action nor subject to any appeal.

Resolution No. 23-XX Page 14 of 30 June 21, 2023
Section 6: Life Insurance
The Town shall provide a life insurance plan in the amount of $50,000 for covered employees, with the premium for said insurance to be paid solely by the Town if allowable by the Provider of said insurance plan then in effect. Employees may, if available, purchase supplemental insurance at their own cost using the Town's Provider in accordance with conditions established by the Provider. Such additional premiums may be paid through payroll deduction. The Town does not guarantee that the Provider will offer such supplemental insurance program.

Section 7: Uniform Allowance
The Town will provide all required uniforms in accordance with Departmental Policies, Procedures, Rules and Regulations. The Town shall repair or replace uniforms damaged in the line of duty. The determination by the Town as to whether an item shall be repaired or replaced shall be based on what makes the uniform most presentable, not what is least expensive, and is to be determined in the sole discretion of the Chief of Police.

All personnel employed by the Town on the date of ratification of this Agreement shall be provided a new pair of uniform pants on or before August 1, 2019. Each full-time new employee required to wear a uniform will be given uniforms consistent with the needs of the applicable position. New Police Officers will be given the following uniforms and equipment:
• 4 Uniform Shirts (Short or long sleeved - at least one long) • 4 Uniform Pants
• 1 Uniform Duty Jacket
• 1 Class “A” Dress Jacket
• 10 Atherton Police Department shoulder patches
• 1 Nameplate
• 1 Black basketweave belt
• 1 Uniform tie and tie-bar
• 1 pair shoes or boots
• 1 Uniform hat
• All leather gear except firearm holster and chemical agent holder • Sam Browne
• Belt keepers
• Handcuffs and case
• Baton ring
• Magazine pouch
• 1 Battle Dress Uniform
• 1 Cap Piece
• Rain Gear
• Police Badge
New Dispatchers will be given the following uniforms and equipment:
• 4 Uniform shirts (Short or long sleeved - at least one long) • 4 Uniform pants

Resolution No. 23-XX Page 15 of 30 June 21, 2023
• 1 Uniform tie and tie-bar
• 1 Uniform jacket or sweater
• 10 Atherton Police Department shoulder patches
• 1 Nameplate
• 1 Black basketweave belt
Employees in special assignments will be given additional required equipment and uniforms as necessary and deemed appropriate by the Chief of Police. The Town will provide employees with cleaning services through a contract with an appropriate uniform cleaning service company.

Additionally, all employees will receive an annual boot/footwear allowance of $250 to be paid in the first full pay period of each calendar year.

Section 8: Workers’ Compensation Insurance
Each employee shall be covered under a Workers' Compensation Program in accordance with State law.

Section 9: Retirement
A. Classic Employees shall pay 100% of the employees’ share of the mandatory member contribution for CalPERS retirement, presently 9% for sworn and 7% for non-sworn. Classic sworn employees shall contribute an additional three percent (3%) toward the employer’s share of the CalPERS retirement contribution for a total contribution of 12%. This amount shall be deducted from employees’ paycheck and Town will forward to CalPERS.

B. The Town shall provide the PERS 1959 Survivor Benefits at a rate of $3.50 per month per employee. Employee cost of $2.00 per month shall be paid through employee payroll deduction.

The following provisions shall apply to those employees hired prior to January 2013.

A. Sworn employees covered by this MOU will continue to be covered by the California Public Employee Retirement System (CalPERS), 3% @ 50 benefit. Sworn officers shall be entitled to have their retirement benefits calculated on the basis of their single highest salary year.

B. Non-sworn employees covered by this MOU will continue to be covered by the Public Employee Retirement System (CalPERS), 2% at 55. The Town will provide for unused sick leave to be credited toward CalPERS service time at retirement.

Employees hired after December 31, 2012, shall receive retirement benefits and shall be responsible for member contributions as provided by the provisions of the Public Employees’ Pension Reform Act of 2013 (PEPRA) and related Public Employees’ Retirement Law (PERL) as amended by Assembly Bill (AB) 340, passed by the California Legislature on August 31, 2012 and signed by the Governor on September 12, 2012.

A. Sworn employees covered under the terms of PEPRA are considered “new” employees who are covered by the Public Employee Retirement System (CalPERS), 2.7% @ 57.

B. Non-sworn employees covered under the terms of PEPRA are considered “new” employees who are covered by the Public Employee Retirement System (CalPERS),

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2% @ 62.

Section 10: Deferred Compensation Plan
Through regular payroll, the Town shall provide all non-sworn employees covered by this MOU with a contribution of 3% of their base salary to the ICMA Retirement Corporation's Deferred Compensation Program or the CalPERS 457 Deferred Compensation Plan. This contribution is contingent upon a matching contribution by the employee.

Sworn-Employees may participate in the ICMA Retirement Corporation’s Deferred Compensation Program or the CalPERS 457 Deferred Compensation Plan. Beginning the first full pay period after August 1, 2023, the Town will match up to $25.00 per pay check of any sworn-employee contribution. If the Sworn-Employee does not contribute, the Town will still automatically contribute $10.00 per pay check for the sworn employee who voluntarily enrolls. Under no circumstances, will the Town contribute more than $35.00 per pay check for any employee.

Section 11: Sick Leave
Sick leave shall be accumulated at a rate of 3.69 hours per biweekly pay period. There shall be no maximum on sick leave accumulations.

The Town recognizes employees who demonstrate an outstanding attendance record over a prior calendar year. Under this program, employees are allowed to convert a portion of their unused sick leave to pay or compensatory time off in the month of December and the month of June each year. In order to be eligible for this recognition, an employee must have been a regular full-time employee of the Town for the full preceding calendar year, and must have used 24 or fewer hours of sick leave during the preceding six months.

Participating employees shall submit a request in writing to Human Resources by the 15th of the month (i.e., June 15th or December 15th). An initial request in 2019 by July 15 shall be permitted upon the initiation of the program.

The option to buy back sick leave is subject to the requirement that the employee maintain 80 hours of combined leave (i.e., vacation, sick, compensatory time off, etc.) once the buy-back is applied. Buy-back shall be calculated at the employee’s regular rate of pay.

Level 1: Employees who have not used any sick leave hours over the previous six (6) months have the option to buy back or convert up to 30 hours of unused sick leave.

Level 2: Employees who have used up to 12 sick leave hours over the previous six (6) months have the option to buy-back or convert up to 12 hours of unused sick leave.

Level 3: Employees who have used more than 12 but less than 24 sick leave hours over the previous six (6) months have the option to buy back or convert up to eight (8) hours of unused sick leave.

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Section 13: Probationary Period
Employees shall serve an eighteen (18) month probationary period upon hire and a one (1) year probationary period upon promotion to a higher job classification. The probationary period for employees in the Police Officer job classification shall include time spent in the Police Academy if employed by the Town as a Police Trainee. Lateral employees shall be subject to a twelve (12) month probationary period upon hire.

Section 14: Holidays
A. The Town's designated holidays are as follows:

New Year’s Day
Martin Luther King Day
Lincoln’s Birthday
President’s Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veteran’s Day
Thanksgiving Day
Christmas Day
B. All employees shall receive eight (8) hours of credit to their holiday balance during the first pay period of the year in recognition of a personal holiday. This time off may be taken as determined by the employee subject to approval of the Chief of Police or his/her designee.

C. Employees who are not scheduled to work on the holiday or who do not work for a full shift which commences on a holiday defined in Section A, shall receive eight (8) hours of credit to their holiday balance.

D. Employees who work a full shift which commences on one of the holidays defined in Section A shall choose one of the following two compensation alternatives:
a. They shall receive their wage at the normal hourly rate and also receive a holiday hour credit equal to the number hours worked in the shift.
b. They shall receive their wage at the overtime hourly rate in lieu of any credits to their holiday balance.

E. Employees who are not scheduled to work, but are called into work for temporary purposes for any portion of one of the holidays scheduled in Section A shall receive holiday credits in accordance with Section C.

Section 15: Vacation
A. Vacation shall be accrued, per weekly pay period, for regular full-time employees at the following rates:

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a. Less than 3 years of service – 10 working days per year b. 3 to 8 years of service – 15 working days per year
c. 8 years of service or more – 20 working days per year B. Total accrued vacation can only be accumulated to two times the employee's annual accrual rate, but not to exceed a total of 320 hours. No accrual of vacation hours shall occur beyond 320 hours, and employees shall not accrue any new vacation leave until their balance is 320 hours or less.

Employees shall be allowed to have the Town buy back any accrued vacation, with the approval of the Town Manager that the employee has satisfied the following condition:
a. An employee desiring to implement this option must submit his/her request at the time of vacation sign-up for the upcoming year. To be eligible to sell back vacation time, an employee must have a minimum balance in excess of one half of his/her annual vacation accrual, after any buy back.

Section 16: Off-Duty Call Back and Court Time Reimbursement If an employee is required to report to a work assignment during his/her off-duty hours, and those off-duty hours are not contiguous with his/her regularly scheduled shift, he/she shall receive a minimum of four (4) hours pay at one and a half (1-1/2) times the employee’s regular rate.

Court time, that is time when employees are required to testify regarding job-related matters as a witness, shall be paid at time and one-half (1.5) the employee’s regular rate of pay with a four (4) hour minimum. Court time continuing for more than four (4) hours will be paid at time and one-half (1.5) of the employee’s regular rate of pay or by compensatory time off at a rate of time and one-half (1.5) at the option of the employee.

Two (2) hours of court time shall also be paid at straight time when employees receive less than twenty-four (24) hours cancellation of said mandated court appearance by the Town or, District Attorney, or Municipal/Superior Court systems.

Section 17: Bereavement Leave
All employees covered by this MOU shall be allowed paid leave for not more than five (5) working days when absent because a death has occurred in the immediate family, as defined by and in accordance with the Town’s Human Resources Policies & Procedures – Policy #306.

Section 18: Overtime Pay
Overtime shall be paid to an employee at the rate of 1.5 times the employee's regular rate of pay or at the option of the employee, the employee shall receive Compensatory time at the rate of 1.5 times the number of overtime hours worked.

The calculation of overtime shall include all hours in paid status.

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Employees shall be eligible for overtime based on the following:
• Sworn employees, who are on a 12 hour work schedule, shall be eligible for overtime or compensatory time for all hours paid in excess of 84 hours in a 14-day work period. • Sworn employees, who are on a 10 hour work schedule, shall be eligible for overtime or compensatory time for all hours paid in excess of 80 hours in a 14-day work period. • Non-sworn employees shall be eligible for overtime or compensatory time for all hours for all hours paid in excess of 40 hours in a 7-day work period.

The Town has adopted the 28 day work period under Section 207(k) of the Fair Labor Standards Act (FLSA) for its sworn law enforcement personnel. The exemption is set forth in Section 553.230 of the Code of Federal Regulations.

Section 19: Long-Term Disability
Effective July 1, 2019 or as soon thereafter as administratively feasible, the Town will provide the PORAC Platinum Short and Long Term Disability Plan to sworn (safety) personnel covered under this Agreement, and the PORAC Platinum Short Term Disability Plan to all miscellaneous (nonsafety) personnel covered under this Agreement. To the extent permitted by law, the Town will pay applicable premiums in a manner that allows employees receiving PORAC plan benefits on a tax-advantaged basis. In the event the Town discovers that the cost of the designated PORAC plans exceeds the cost available to the Town for its previous long term disability insurance benefit, the Town will provide notice to the Association and an opportunity for the Association to either:
(a) select an alternative plan that is cost neutral to the Town; (b) elect to pay the cost of any premium in excess of the Town’s long term disability plan premium; or (c) enroll in the Town’s long term disability plan.

Section 20: Compensatory Time
As used in this MOU, the term "compensatory time" means paid time off that is earned and accrued by an employee in lieu of immediate cash payment for overtime, and may be taken upon approval of their first line supervisor. An employee's compensatory time accrual shall not exceed 168 hours, and all overtime earned beyond that will be paid as overtime.

Section 21: Employee Assistance Program
The Town shall maintain an Employee Assistance (EAP) program for psychological counseling available for employees and their dependents, with total Town expenditures not to exceed $3,000 per employee per year for payment of professional psychological counseling fees. Employee family groups are entitled to attend up to six (6) sessions with the Town sponsored counselors during the term of this MOU when he/she/they determine(s) that psychological counseling is needed to ensure continued good mental health. In addition, the Town shall provide a stress awareness seminar for all employees under the Employees Assistance Program during this contract period.

Section 22: Bilingual Pay

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Any employee capable of speaking Spanish, or any language designated by the Town as jobrelated, at a fluency level satisfactory to the Town shall receive $400.00 per month in additional salary in addition to the base salary. The Town will maintain a standardized testing procedure to ensure fair and consistent standards for determining fluency.

Section 23: Educational Reimbursement
Employees who successfully complete courses approved by the Chief of Police in a job-related area, or an approved degree program may receive up to $5,000 tuition reimbursement each year, subject to availability of funds in the budget.

Employees receiving tuition reimbursement funds from the Town are required to maintain full employment status with the Town for a period of one year following use of the funds or such funds shall be reimbursed to Town upon separation regardless of whether the separation was voluntary or not.

Section 24: Drug/Alcohol Screening/Testing
The Town policy regarding Alcohol and Drug Abuse shall apply to both pre-employment applicants and employees covered within this MOU.

Section 25: CalPERS/Social Security Contingency
If at any time during the life of this MOU, the Town is required by law to make all new or existing employees part of the Social Security System, then all new employees so required will become members of the CalPERS/Social Security Retirement System and shall make such payments into that system as required by law.

Section 26: Physical Fitness Program
The Town will maintain the Physical Fitness Program negotiated by the partiesin accordance with the Department’s Wellness Policy (Policy 1031), which is incorporated by reference in this Agreement. The parties agree to meet and confer as needed to ensure that the Department’s Wellness Policy complies with all appropriate State and Federal laws and regulations.

Section 27: Alternative Scheduling
Sworn Personnel Assigned to Patrol and Motors/Traffic:

Sworn personnel assigned to patrol or motors/traffic will be assigned a "12 Plan" work schedule based upon twelve (12) hour working day and a twenty-eight (28) day work cycle with a "four-on three-off, three-on four-off” format within each two week period pursuant to the Department's shift rotation policy.

No officer working twelve (12) hour working days shall be permitted to work more than sixteen (16) consecutive hours. The only exception to this condition may be extenuating circumstances due to disasters or other emergencies, which require prolonged working hours for personnel.

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All time worked during the regularly scheduled shift will be paid at the employee's regular hourly rate. Time worked in excess of the regularly scheduled shift will be paid at time and one half of the employee's hourly salary. Briefing time will be included as part of the twelve (12) hour shift.

Each officer must have a minimum of eight (8) hours "off-time" between regularly scheduled shifts. The only exception to this condition may be extenuating circumstances due to disaster or other emergencies, which require prolonged working hours for personnel. Court appearances and the like are not part of the regularly scheduled shift.

Issues such as late calls and reports, dispatcher relief, watch coverage, comp-time off, shift exchanges, meal relief and breaks shall be handled at the direction and discretion of the team Sergeant.

This schedule consists of 168 work hours in accordance with 207(k) during each twenty-eight (28) day cycle.

Dispatchers/Records Assistants:

Dispatchers/Records Assistants will be assigned a "12 Plan" work schedule based upon twelve (12) hour working day and a twenty-eight (28) day work cycle with a "four-on three-off, three-on four-off” format within each two week period pursuant to the Department's shift rotation policy.

The standard work week for Dispatchers/Records Assistants assigned to twelve (12) hour working days will begin exactly six (6) hours into an employee's last twelve (12) hour shift, which constitutes the employee's four day work week. It is understood that this may cause an individualized work week for those affected employees.

Additionally, the Police Chief may assign the overlap dispatch, which is a special assignment, position to an alternative work schedule. (The special assignment is defined per this MOU) No dispatcher working a twelve (12) hour working day shall be permitted to work more than sixteen (16) consecutive hours. The only exception to this condition may be extenuating circumstances due to disasters or other emergencies, which require prolonged working hours for personnel.

The first twelve (12) hours worked during the regularly scheduled shift will be paid at the employee's regular hourly rate, and time worked in excess of twelve (12) hours during the regularly scheduled shift or in excess forty (40) hours in the assigned work week shall be compensated as overtime as set forth in this MOU. Each employee will have an individually assigned regular workweek. Briefing time will be included as part of the twelve (12) hour shift.

Each dispatcher must have a minimum of eight (8) hours "off-time" between regularly scheduled shifts. The only exception to this condition may be extenuating circumstances due to disaster or other emergencies, which require prolonged working hours for personnel.

If dispatch is returned to an eight (8) hour shift schedule during the term of this MOU, the parties shall meet to agree upon a revision of the Dispatcher/Records Assistant salary ranges to maintain employees' gross income under existing twelve (12) hour shift scheduling.

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Issues such as late calls and reports, dispatcher relief, watch coverage, comp-time off, shift exchanges, meal relief and breaks shall be handled at the direction and discretion of the team Sergeant.

Detectives/Investigations
Sworn personnel assigned to detectives/investigations will be assigned a "10.5 Plan" work schedule based upon four consecutive 10.5 hour working day per week with a "four-on three-off” format.

No officer assigned to a 10.5 working day shall be permitted to work more than sixteen (16) consecutive hours. The only exception to this condition may be extenuating circumstances due to disasters or other emergencies, which require prolonged working hours for personnel.

All time worked during the regularly scheduled shift will be paid at the employee's regular hourly rate. Time worked in excess of the regularly scheduled shift will be paid at time and one half of the employee's hourly salary. Briefing time will be included as part of the 10.5 hour working day.

Each officer must have a minimum of eight (8) hours "off-time" between regularly scheduled shifts. The only exception to this condition may be extenuating circumstances due to disaster or other emergencies, which require prolonged working hours for personnel. Court appearances and the like are not part of the regularly scheduled shift.

Issues such as late calls and reports, dispatcher relief, watch coverage, comp-time off, shift exchanges, meal relief and breaks shall be handled at the direction and discretion of the team Sergeant.

This schedule consists of 168 work hours in accordance with 207(k) during each twenty-eight (28) day cycle.

Support Services Coordinator/Dispatcher and Code Enforcement Officers Employees in the classifications of Support Services Coordinator/Dispatcher and Code Enforcement Officers will be assigned a "10.5 Plan" work schedule based upon four consecutive

10.5 hour working days per week with a "four-on three-off” format.

No Support Services Coordinator/Dispatcher or Code Enforcement Officer assigned to a 10.5 hour working day shall be permitted to work more than sixteen (16) consecutive hours. The only exception to this condition may be extenuating circumstances due to disasters or other emergencies, which require prolonged working hours for personnel.

The first 10.5 hours worked during the regularly scheduled shift will be paid at the employee's regular hourly rate, and time worked in excess of 10.5 hours during the regularly scheduled shift or in excess forty (40) hours in the assigned work week shall be compensated as overtime as set forth in this MOU. Briefing time will be included as part of the 10.5 hour shift.

Each Support Services Coordinator/Dispatcher and Code Enforcement Officer must have a minimum of eight (8) hours "off-time" between regularly scheduled shifts. The only exception to

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this condition may be extenuating circumstances due to disaster or other emergencies, which require prolonged working hours for personnel.

Issues such as late calls and reports, relief, watch coverage, comp-time off, shift exchanges, meal relief and breaks shall be handled at the direction and discretion of the team Sergeant.

Schedule Implementation:

Regularly scheduled shift changes will occur on the first day of the first pay period of January, May, and September.

Barring an emergency, any change to shift scheduling will be subject to meet and confer. As described in Sonoma County Organization of Public/Private Employees, Local 707, et al. v.

County of Sonoma (1991) 1 Cal.App.4th 267, 277), an “emergency” is recognized as “an unforeseen situation calling for immediate action” due to “an imminent and substantial threat to public health or safety” such that there is “a substantial likelihood that serious harm will be experienced…unless immediate action is taken.”
Section 28: Field Training Officer (FTO) and Communications Training Dispatcher (CTD) Pay
An employee, when qualified as an FTO or a CTD, and when assigned by the Police Chief or his/her designee as such, shall receive FTO/CTD pay in addition to regular pay in an amount equal to 5% of the employee's base salary for each hour of training the employee is so assigned.

Section 29: Assignment Pay
A. An employee when qualified and assigned by the Chief of Police or his/her designated representative to act in the capacity of School Resource Officer, Motorcycle Officer, or any similar assignment designated by the Chief and approved by the Town Manager shall receive additional assignment pay in an amount equal to 5% of the employee's base salary for each full shift the employee is so assigned. In the event that grant funding for any of these special assignments is reduced or discontinued, in its discretion, the Town may eliminate such assignment and the corresponding assignment pay without any need to meet and confer over the discontinuance of such assignment.

B. Employees in sworn police classifications assigned to work as detectives shall receive a 5% increase in their normal step rate for such assignment. Officers are assigned as detectives at the discretion of the Chief of Police. Employees may be returned to their original assignments at any time at the discretion of the Chief of Police and such return shall not be considered "punitive action" nor subject to any appeal, nor subject to any requirement to meet and confer regarding such reassignment.

C. Employees in sworn police classifications assigned to work as K-9 officers shall receive a 5% increase in their normal step rate during such assignment. Officers are assigned as K-9 officers at the discretion of the Chief of Police. Employees may be returned to their original

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assignments at any time at the discretion of the Chief of Police and such return shall not be considered "punitive action" nor subject to any appeal not subject to any requirement to meet and confer regarding such reassignment.

Employees in sworn police classifications assigned to work as K-9 officers shall be compensated for off-duty K-9 care as follows: The Town and the Association agree that the amount of off-duty compensable working time attributable to all ordinary aspects of canine care (including without limitation, handling, caring, feeding, exercising, grooming, kennel cleaning, cleaning of Town vehicles, and ordinary transport to a veterinarian) by employees assigned to K-9 duty is approximately 20 minutes per day, and that K-9 officers will be paid at the overtime rate of pay for all such time (i.e., 2 hours and 20 minutes per week). K-9 officers will be provided a take-home vehicle for transportation of the K-9 to and from work.

This MOU is made pursuant Fair Labor Standards Act regulation 29 CFR § 785.23. If and when an employee assigned to K-9 duty performs any extraordinary work involving the animal, the employee shall report such work immediately to the Chief of Police in writing and in no event less than 24 hours after completing such work, and where approved, employee shall be paid for such time expended as if worked. "Extraordinary work" includes, but is not limited to, unanticipated trips for emergency veterinarian care and any work which causes a substantial increase in work time beyond the agreed-upon hours necessary for routine care as identified above.

Section 30: Jury Duty

An employee required to report for jury duty shall be granted a leave of absence consistent with the Town’s Administrative Policy Manual.

Section 31: Employee Referral Program
Current employees are eligible to receive an award of compensatory time off for referring a successful candidate for positions within the Association. The referring employee receives twelve (12) hours compensatory time off when the new officer completes field training and another twelve (12) hours compensatory time off when the new officer completes probation.

It is the responsibility of the employee to request the compensatory time under the referral program at each interval mentioned above. A form will be available.

ARTICLE VI

NON-DISCRIMINATION
The Association and the Town hereby agree that there shall be no discrimination because of race, color, age, disability, sex, sexual orientation, national origin, political or religious affiliation, or any other protected classification as provided by applicable local, state or federal law. There shall be no discrimination in employment conditions or treatment of employees on the basis of membership or non-membership in the Association, or participation in the lawful activities of the Association.

ARTICLE VII

GRIEVANCE PROCEDURE

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Section 1: Definitions
A "grievance" is a claimed violation, misinterpretation, inequitable application or non-compliance with any provision of this MOU, including disputes regarding working conditions and terms, but not regarding any imposition of discipline pursuant to this MOU or exercise of any enumerated management right.

A "grievant" is an employee or a group of employees that are members of the APOA.

Section 2. Informal Grievance Procedure
As soon as possible, but no more than ten (10) calendar days after occurrence of an event giving rise to a grievance, the grievant shall present the grievance informally to the supervisor of the involved employee or employees, except if the grievance involves the supervisor, it shall be submitted to the Department Commander. The grievant and the supervisor have a mutual responsibility to resolve the matter at the lowest possible level.

If the grievance is not resolved through supervisor discussions, the grievance shall be presented to the Department Commander who shall review the matter and respond in writing to the grievant as to the Lieutenant's recommended disposition of the matter. If the initial grievance was filed with the Lieutenant, the matter shall be submitted to the Chief of Police for review and written response.

These informal steps shall be utilized and exhausted prior to filing of a formal grievance.

Section 3: Formal Grievance Procedure
If the grievant feels the issue was not satisfactorily resolved by the informal grievance procedure, a formal grievance may be filed within ten (10) calendar days from the receipt of the written informal decision. A formal grievance shall be initiated by submitting a form provided by the Department to the Chief of Police including a clear statement of the nature of the grievance, citing applicable language in the MOU in question and outlining the proposed solution of grievant.

Step 1. Within ten (10) calendar days after receipt of the formal grievance form, the Chief of Police shall investigate the grievance, confer with the grievant and attempt to resolve the issue. The Chief shall, after considering all pertinent information, make a proposed written determination.

Step 2. If the grievant remains dissatisfied with the proposed determination of the Chief of Police, the grievant may within ten (10) calendar days request the matter be submitted to the City Manager for review and determination. Such request shall be in writing on a form provided by the Department to the City Clerk.

Step 3. Within ten (10) calendar days after receipt of the written request, the City Manager shall investigate the grievance, confer with the grievant and other persons involved to the extent deemed necessary, and render a written decision.

The decision of the City Manager shall be final and binding.

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Section 4: Discipline
The Town shall follow the principles of corrective progressive discipline as outlined in Police Department Lexipol policies and the Town’s Human Resources Policies and Procedures – Policy #204, and in accordance with the Public Safety Officers Procedural Bill of Rights (Government Code Sections 3300 et seq.).

ARTICLE VIII

DAY FOR A DAY
Employees will not be compelled to use his/her time off to make up the difference between a regular work shift and a training day or holiday. Specifically, in recognition of the cost attributable to employee travel time, those employees assigned to an alternative work schedule under Section 27 will be credited with working a full shift for all training days scheduled to last at least eight (8) hours that occur on the employee's regularly scheduled work days. Further, employees directed to take a regularly scheduled shift off duty in observance of a holiday shall be credited with working a full shift.

ARTICLE IX

LEAVES OF ABSENCE
The Chief of Police, or his/her designee, may grant an employee a leave of absence without pay or benefits, pursuant to the Town’s Human Resources Policies & Procedures.

ARTICLE X

LAYOFF AND RECALL
Although not limited to the following, layoffs shall ordinarily be for lack of work and/or lack of funds. In the event of layoffs," the Town shall provide laid off employees a written explanation of reasonable purpose for said layoff. If it is determined that layoffs are necessary, employees shall be laid off in the following order:

A. Temporary employees, seasonal employees, provisional employees of less than one year.

Reserve Officers are not included in this description.

B. Part-time employees, who are defined as employees hired to work less than twenty (20) hours per week. Reserve Officers are not included in this description.

C. Probationary employees; and
D. Permanent full-time employees. When layoffs are determined, the order of layoffs shall be by seniority within classification. When seniority by classification is identical for two employees, seniority within the department shall determine senior employee. Those with the least time in classification/department shall be laid off first. An employee in a higher classification may take a position in a lower classification, i.e., Sergeant to Police Officer. Time in the higher classification shall count toward seniority in the lower classification.

E. Non-sworn positions are considered to be a separate classification not lower than Police Officer.

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Employees who are laid off shall be placed on a recall list for a period of one year. If there is a recall, employees who are still on tile recall list shall be recalled in the inverse order of their layoff, provided they are presently qualified to perform the work in the job classification to which they are recalled without further training.

If an employee is recalled to a position in a lower paid job classification, he/she shall have the right to return to the job classification he/she held prior· to being laid off in the event it subsequently becomes available, providing he/she continues to meet all qualifications for that position. If an employee is recalled to a lower rated job classification, the employee shall have the right to refuse recall and remain on the recall list. The Town shall not hire new employees in covered positions as long as there are still employees on the recall list who are presently qualified to perform the work in the affected job classification and are willing to be recalled to said classification.

Employees who are eligible for recall shall be given fourteen (14) calendar days notice of recall.

Such notice shall be sent to the employee by certified mail with a copy to the Association, to the address listed on the recall list. Employee must notify the Town in writing of his/her intention to return to work within three (3) working days after receipt of notice of recall. The Town shall be deemed to have fulfilled its obligations by mailing the recall notice by certified mail, return receipt, to the mailing address provided by the employee, it being the sole obligation and responsibility of the employee to provide the Town Manager with his/her latest mailing address.

Each employee who receives notice of layoff will be required to take a medical examination provided by the Town before he can be included on a recall eligibility list. This exam will determine ability to perform those tasks described within the police manual.

If recall occurs after a three-month (3) period, an additional medical examination will be required following applicable procedures set forth within the Town’s Administrative Policy Manual or this MOU.

Length of service as pertaining to this section shall be determined by computing total continuous service starting from the first day of service in classifications covered by the MOU.

ARTICLE XI

MEDICAL PHYSICAL EXAMINATION OF EMPLOYEES
Section 1: Examinations
The Town requires a physical examination of each employee prior to being hired by the Police Department. In addition, where an employee has demonstrated objective signs or symptoms that reasonably suggest that s/he may be unable to meet the demands of the job, s/he may be required to undergo physical examination(s) during employment with the Town as requested by the Chief of Police to determine fitness for duty. The following procedures shall be followed with respect to all such medical examinations:

The physical examination will be conducted by the department’s specified physician at the Town's expense.

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The physician conducting the examination shall furnish to the Town of Atherton a fitness for duty report, including any functional limitations of the employee based on job descriptions and requirements provided to the physician. No medical information beyond the physician's fitness for duty report, including any functional limitations, shall be provided to the Town unless the officer has executed a voluntary written authorization for release of such records.

Section 2: Failure of Examination
Any employee who fails to pass a physical exam may, at their option, have a review of that determination in the following manner:

The employee may employ a qualified medical examiner acceptable to the Town and at employee’s own expense for the purpose of producing a physical examination for the same purpose as the physical examination made by the physician employed by the Town. The qualified medical examiner shall provide the Town with a completed P.O.S.T. Form 3253 (Medical Examination Report), and also furnish to the Town a fitness for duty report, including any functional limitations of the employee. No medical information shall be provided to the Town unless the employee has executed a voluntary written authorization for release of the records. In the event that such findings verify the findings of the physician employed by the Town, no further review of the case shall be afforded.

In the event that the findings of the qualified medical examiner chosen by the employee shall disagree in any significant respect with the finding of the physician employed by the Town, the Town will, at the request of the employee, ask that the two physicians agree upon and appoint a third qualified and disinterested medical examiner, preferably a specialist, for the purpose of making a further physical examination of the officer.

The disinterested medical examiner shall then make a further medical examination of the employee in question and the case shall be resolved on the bases of that physician’s written findings.

The expense of employing the disinterested medical examiner shall be borne by the Town in the event that the findings of that physician concur substantially with the findings of the medical examiner employed by the employee, and shall be borne by the employee in the event that the findings of the disinterested medical examiner concur substantially with the findings of the medical examiner of the Town. Copies of the disinterested medical examiner's report shall be furnished to the Town and to the employee.

In the event that medical examiner employed by the employee or the disinterested medical examiner concurs with the findings of the medical examiner employed by the Town, the officer shall be immediately placed on a forced leave of absence if the findings indicate that the employee may become fit for duty within the next 12 months. Such leave of absence may be subject to the Labor Code Section 4850 in the case of sworn employees, or other applicable state or federal laws.

However, should an employee be released from their employment for any medical or medicalrelated reason payoff unfitness for duty, the Town agrees that COBRA benefits shall be afforded employee. The employee shall have the right to first use up accumulated sick leave and vacation, if any.

Medical examinations shall be scheduled with the interest of the employee and employer in mind.

Resolution No. 23-XX Page 29 of 30 June 21, 2023
The employee's hours of sleep and days off will be considered in this scheduling. Where the employee, due to shift timing must take the physical examination of on their own time, they will be compensated in accordance with overtime rules as stated elsewhere in the MOU.

ARTICLE XII

SAFETY EQUIPMENT
The Town shall provide the following Safety Equipment:
• Riot Baton with rubber grommet.
• Helmet with tilt-up face shield.
• Soft Body Armor
• Taser and Holder
• Pepper Spray and Holder.
• ASP Collapsible Baton and Holder
• Duty Holster
• Firearm with three magazines
• Rain coats and pants; hat covers.
• Flashlight
The Town shall repair or replace safety equipment items damaged in the line of duty. In the event of damages to safety items that are a direct result of the negligence or intentional misconduct of the employee, the employee may be subject to disciplinary action. In the event of a determination of gross negligence or willful misconduct, disciplinary action may include a requirement to reimburse the Town for damages.

ARTICLE XIII

AMERICANS WITH DISABILITIES ACT
The Association and Town agree that the provisions of this MOU shall be interpreted and applied by both parties in a manner consistent with the Americans with Disabilities Act.

ARTICLE XIV

SEVERABILITY
Notwithstanding any other provision in the MOU to the contrary, in the event any article, or subsection thereof, of this MOU shall be declared invalid by any court of competent jurisdiction, or by any applicable state or federal law or regulation, or should a decision by any court of competent jurisdiction, or any applicable state or federal law or regulation diminish the benefits provided by this MOU, or impose additional obligations on the Town, the parties shall meet and confer on the article or subsections thereof affected. In such event, all other provisions of this MOU not affected shall continue in full force and effect.

ARTICLE XV

FULL UNDERSTANDING, MODIFICATION AND WAIVER
A. This MOU sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any and all prior or existing Memoranda of Understanding, Understandings,

Resolution No. 23-XX Page 30 of 30 June 21, 2023
and Agreements, regarding the matters set forth herein, whether formal or informal are hereby superseded and terminated in their entirety.

B. It is the intent of the parties that Ordinances, Resolutions, Rules and Regulations enacted pursuant to this MOU be administered and observed in good faith.

C. During the term of this MOU, the parties, voluntarily and unqualifiedly agree to waive the obligation to negotiate with respect to any practice, subject or matter not specifically referred to or covered in this Agreement. However, nothing shall preclude the parties from meeting and conferring at the request of either party pertaining to matters related to the scope of representation of the Association.

D. To the extent that any of the provisions of the MOU will have any retroactive effect upon final ratification of the MOU by the Association and final adoption of the MOU by the Town, such retroactive effect will only apply to those employees covered by the MOU who are actively employed by the Town on the date of the aforementioned final actions of the parties.

This MOU is subject to approval by the Council of the Town of Atherton and the appropriate representative of the Atherton Police Officers' Association.

FOR THE TOWN OF ATHERTON FOR THE ATHERTON POLICE
OFFICERS’ ASSOCIATION

City Manager President, Atherton Police
Officers’ Association

ARPA FUNDS RESOLUTION Town of Atherton
Resolution No.

Adopted June 21, 2023
Appendix E Page 1 of 5
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

REGARDING THE RECEIPT AND USE OF CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS FROM THE AMERICAN RESCUE PLAN ACT OF 2021 WHEREAS, , on March 11, 2021, President Biden signed into law HR 1319, the American Rescue Plan Act of 2021 ("ARPA"), which provides financial assistance to individuals, businesses, and state and local government agencies to assist in the economic recovery from the COVID-19 pandemic; and
WHEREAS, ARPA includes a provision entitled "Coronavirus State and Local Fiscal Recovery Funds" ("LRF") that includes $350 billion in funding for state and local governments of which $65 billion is dedicated to local government agencies; and WHEREAS, the provisions in LRF provide flexibility for each government to meet local needs in seven areas: 1) Replace lost public sector revenue 2) Government Services such as roadway construction and maintenance, as well as other infrastructure related to government administration, staff, and administrative facilities; provision of police and other public safety services 3) supporting public health response and economic impacts from the pandemic 4) Public Sector Capacity Enhancements - Public Safety, Public Health, and Human Services 5) Capital Expenditures related to response to public health and negative economic impacts 6) provide premium pay for essential workers; 7) Water & Sewer Infrastructure necessary investments in water and sewer infrastructure; and
WHEREAS the Town of Atherton (“Town”) is classified as a non-entitlement unit agency within the provisions of LRF and received its allocation of $1,707,322 divided in two equal payments (tranches) of $853,661, with the first payment paid on July 13, 2021; and
WHEREAS the US Treasury Department ("Treasury") is responsible for administration and distribution of LRF funds and issued its Final Rule (31 CFR Part 35, RIN 1505-AC77) ("IFR"), that establishes the provisions for the use of the LRF funds; and
WHEREAS staff has segregated these funds within the Town’s General Fund and they will be allocated as part of the eligible expenses (past and present) as these funds may be used to respond to the public health emergency with respect to COVID-19 as recommended for project and expenditures incurred by the Town; and NOW THEREFORE, BE IT RESOLVED, by the City Council of the Town of Atherton as follows:

1. The Town shall use the funds as outlined in the Town of Atherton American Rescue Plan Expenditures and Project List (Exhibit A).

ARPA FUNDS RESOLUTION Town of Atherton
Resolution No.

Adopted June 21, 2023
Appendix E Page 2 of 5
* * * * * * * * * * * * *
I hereby certify that the foregoing resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 21st day of June, 2023, by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:
_____________________
Bill Widmer, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk

APPROVED AS TO FORM
_____________________________
Mona Ebrahimi, City Attorney

ARPA FUNDS RESOLUTION Town of Atherton
Resolution No.

Adopted June 21, 2023
Appendix E Page 3 of 5
EXHIBIT “A”

THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES HEREBY RESOLVE AS FOLLOWS:

The recommendation of projects and expenditures to apply towards ARPA reimbursement to the General Fund for allocations of expenditure approproations:

1. Town Center Project Construction COVID related delays: $925,000 (Capital Expenditures related to response)

2. Police Technology: The Town’s Axon Agreements for tasers, incorporating new integrated and transparency technologies for body cameras, interview cameras, and fleet vehicles. This will be part of a multi-year agreement that includes licensing, storage, and technology upgrades. The multi-year, integrated system agreement will represent an overall long-term savings to the Town and will vastly improve staff efficiency and data transparency- 1-year worth of cost - $96,000. (Government Services-Police and Public Health Safety)

3. Town administrative Offices & Park facilities Generator: $200,000 (Government Services-Police and Public Health Safety)

4. Drainage projects necessary to assist in heavy storm mitigation: $486,322 (Government Services-Police and Public Health Safety)
ARPA funds are non-recurring so their use should be applied primarily to nonrecurring expenditures (i.e. one-time purchases or infrastructure).

Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2023-2024
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2021-2022 2022-2023 2022-2023 2022-2023 2023-2024
Revenues
101-00-40001-000 Secured Property Tax 10,480,500 11,107,730 11,452,730 11,500,000 12,082,630 101-00-40002-000 Unsecured 410,649 420,000 426,200 414,494 449,641 101-00-40004-000 SB813 Redemption (Suppl) 328,318 315,000 315,000 317,000 332,325 101-00-40006-000 Prop Tax in Lieu of VLF (Motor Veh) 1,264,027 1,672,448 1,956,777 1,677,668 1,556,000 101-00-40008-000 Excess ERAF
101-00-42005-000 Property Transfer Tax 748,980 763,980 763,980 613,000 706,000 Total Property Taxes -> 13,232,475 14,279,158 14,914,687 14,522,162 15,126,596 101-00-41001-000 Sales & Use Tax General 196,263 195,000 205,000 195,000 209,100 101-00-41002-040 Prop 172 Sales Tax for Police 108,747 100,000 110,000 109,000 112,000 101-00-41004-000 In Lieu Sales Tax/Trip Flip -
Total Sales Taxes -> 305,011 295,000 315,000 304,000 321,100 101-00-42001-000 Franchise Taxes-Utilities 262,941 269,000 269,000 299,000 305,000 101-00-42002-000 Franchise Tax-Cal Water 169,099 172,000 172,000 185,997 189,000 101-00-42003-000 Franchise Tax-Garbage 434,648 425,000 425,000 407,000 415,000 101-00-42004-000 Franchise Taxes-Cable 102,734 139,000 145,000 137,000 147,000 Total Franchise Fees -> 969,422 1,005,000 1,011,000 1,028,997 1,056,000 101-00-40005-000 Homeowners Exemption 34,008 37,400 41,000 34,000 35,000 101-00-40007-000 Motor Veh. Lic Fees (MVLF) 7,988 5,600 5,600 5,600 5,700 Total Intergovernmental -> 41,996 43,000 46,600 39,600 40,700 101-00-43001-000 Business Licenses 253,779 268,000 278,000 258,000 283,600 Total Business License Tax -> 253,779 268,000 278,000 258,000 283,600 101-00-47001-000 Home Occupation Permit 300 300 300 300 300 101-00-47019-020 Zoning & Planning Fees 288,979 225,000 290,000 290,000 298,000 Total Planning Revenue -> 289,279 225,300 290,300 290,300 298,300 101-00-47002-025 Building Permit Fee 1,141,371 1,236,000 1,286,000 1,025,000 1,115,000 101-00-47004-025 Grading & Drainage 59,281 72,000 82,000 79,000 85,000 101-00-47021-025 Plan Check Fee 408,671 412,000 467,000 375,000 385,000 101-00-47030-025 Tree Removal Plan Check 61,043 72,000 84,000 77,000 80,000 101-00-47034-025 Contract Plan Review Services -
101-00-47035-025 Contract Inspection Services -
101-00-47050-025 Penalty No Building Permit 10,394 25,000 10,000 6,291 12,000 101-00-48502-025 Miscellaneous Income 201
Total Building Revenue -> 1,680,961 1,817,000 1,929,000 1,562,291 1,677,000 101-00-44001-040 Municipal & Vehicle Code Fines 6,331 5,000 5,000 6,986 5,100 101-00-44002-040 Other Fines & Forfeiture (County) 55,349 37,000 47,000 39,000 41,000 101-00-45019-040 Grant Police -
101-00-45007-040 POST Reimb 10,292 13,000 17,000 15,000 17,300 101-00-48505-040 Federal SRO Grant - 75,000 75,000 75,000 101-00-47005-040 Other Licenses & Permit 6,431 4,140 4,140 1,975 4,140 101-00-47009-040 Photocopy Fee 130 150 150 115 150
101-00-47011-040 Alarm Sign Fees 2,660 2,400 2,400 1,500 1,500 101-00-47012-040 Vehicle Release 2,498 2,300 2,300 1,000 1,000 101-00-47013-040 Police Report 15
101-00-47014-040 Fingerprinting Fee 160 - - -
101-00-47016-040 Special Service Fee 8,788 3,000 5,500 8,338 10,000 GF Rev-Exp Sum FY2023-24 Page 229 of 473
Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2023-2024
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2021-2022 2022-2023 2022-2023 2022-2023 2023-2024
101-00-47017-040 Solicitor's Permit - - -
101-00-47018-040 Disaster Assistance Reimb
101-00-47046-040 Alarm Permit Fee 5,100 122,500 122,500 122,500 122,500 101-00-47049-040 False Alarm Fees 32,700 30,000 30,000 7,400 8,000 101-00-48502-040 Miscellaneous Income 657 400 400 - -
Total Police Revenue -> 131,110 294,890 311,390 203,814 285,690 101-00-45021-053 Highway Maint Reimbursement 35,700 35,700 35,700 35,700 35,700 101-00-47003-050 Encroachment 591,210 623,000 643,000 485,000 600,000 Total DPW Revenue -> 626,910 658,700 678,700 520,700 635,700 101-00-47022-058 Social Fees 89,026 90,100 100,100 90,000 95,000 101-00-47023-058 Meeting Fees - 10,000 10,000 -
101-00-47025-058 Class Fees 7,260 15,000 15,000 8,278 15,000 101-00-47028-058 Weddings 19,499 40,000 40,000 31,000 40,000 101-00-47029-058 Park Day Use Fee 16,327 16,500 16,500 11,000 16,500 101-00-47033-058 Catering Service Fee 7,139 5,200 40,200 31,000 41,000 101-00-47039-058 Park Rev-Admin 30% Non-Resident 19,171 - 9,000 - 101-00-47040-058 Park Rev-Admin 15% Resident 5,970 - 2,000 - Total Park Program Revenue -> 164,391 176,800 232,800 171,278 207,500 acct
101-00-44003-000 Heritage Tree Damage Fee 136,260 20,000 20,000 35,400 40,000 101-00-44004-000 C & D Deposit Forfeited 655,900 65,000 615,000 874,200 1,000,000 101-00-45016-058 DOC -CALRecycle-Park/Recreation 5,000 5,000 5,000 5,000 5,000 101-00-45016-000 DOC Grant 20,678
101-00-45019-000 Grant - 65,000 65,000 40,000 25,000
101-00-45020-000 Other Reimbursements - - - -
101-00-47005-012 Other Licenses & Permit Admin 2,100 1,200 1,200 1,125 1,200 101-00-47009-000 Photocopy Fee -
101-00-47031-030 Tree Inspection Fee 36,442 32,000 40,000 23,681 32,000 101-00-47036-030 Admin Citation (code enforcement) 10,300 32,000 107,000 106,400 85,000 101-00-47038-000 Banner Permit Fee 2,025 2,200 2,200 1,575 2,200 101-00-47045-000 Drone Application Fee 250 750 750 - 750 101-00-47052-050 Chargepoint Chargin Stations 1,000 776 101-00-48001-000 Interest Income (518,658) 132,000 132,000 150,000 175,000 101-00-48002-000 Cell Antenna Lease 67,896 70,775 70,775 70,775 73,606 101-00-48003-000 Property Rental - Playschool 67,154 89,533 89,533 85,000 89,533 101-00-48005-000 Post Office 1,690 2,700 2,700 1,371 2,700 101-00-48502-000 Miscellaneous Income 44,826 2,300 2,300 1,048 2,300 101-00-48520-000 ARP Funds Fiscal Recovery 1,707,322
101-00-48525-000 Bayfront Canal Leaseback Fund 1,350,000 Total Misc. Revenues -> 3,589,185 520,458 1,154,458 1,396,351 1,534,289 Total Operating Revenues -> 21,284,518 19,583,306 21,161,935 20,297,493 21,466,475 Expenditures
City Council Department 48,972 61,513 61,513 59,000 69,015 Administration Department 1,086,144 1,032,501 1,199,001 1,175,000 1,265,979 City Attorney Department 242,338 310,000 310,000 310,000 310,000 Finance Department 835,390 897,696 897,696 875,000 866,652 Planning Department 402,922 612,071 762,071 762,071 1,649,819 Building Department 1,284,442 1,454,284 1,523,034 1,400,000 1,361,829 Inter Department 816,792 981,511 1,024,511 1,005,000 1,055,542 Police Department 14,055,499 9,303,866 9,526,866 9,500,000 9,285,827 Public Works Department 1,881,249 3,076,233 3,233,233 2,900,000 3,385,596 Total Operating Expenditures -> 20,653,748 17,729,676 18,537,925 17,986,071 19,250,260 Excess (Deficiency) of Revenues Over
Expenditures 630,769 1,853,631 2,624,010 2,311,422 2,216,215 GF Rev-Exp Sum FY2023-24 Page 230 of 473
Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2023-2024
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2021-2022 2022-2023 2022-2023 2022-2023 2023-2024
Other Financing Sources/(Uses)
101-00-58002-030 Trans Out CIP 401 Future Projects (3,340,000) (3,340,000) (3,340,000) (5,890,000) 101-00-58010-000 COP Debt Service (861,871) (861,000) (861,000) (861,000) (861,871) 101-00-58005-000 Transfer (out) to OPEB/Pension
101-00-58004-000 Trsfr in/(out) Workers Compensation 150,000 150,000 101-00-58002-000 Trsfr in/(out) CIP (401) (1,350,000)
101-00-58002-030 Trsfr in/(out) Const. 406-COP Funds (453,135) (453,135) 101-00-58003-000 Trsfr in/(out) to Facilities Const-406 (3,640,557) COVID America Rescue Plan
Excess ERAF 2,488,713 2,316,000 2,339,064 2,339,064 2,300,000 Total Transfers In/(Out) -> (3,363,715) (1,885,000) (2,165,071) (2,165,071) (4,451,871) Incr/(Decr) of General Fund Resv (2,732,945) (31,369) 458,939 146,351 (2,235,656) Net Change in Fund Balance (2,732,945) (31,369) 458,939 146,351 (2,235,656) Beginning Fund Balance 16,318,279 13,585,333 13,585,333 13,585,333 13,731,684 Ending Fund Balance 13,585,333 13,553,964 14,044,273 13,731,684 11,496,029 Fund Balance Schedule
Building Component Town Center Funding
15% Emergency Reserve 3,098,062 2,659,451 2,780,689 2,697,911 2,887,539 15% Reserve 3,098,062 2,659,451 2,780,689 2,697,911 2,887,539 Reserved for ARPA 1,707,000 1,707,000 1,707,000 1,707,000 Available Fund Balance 7,389,209 6,528,061 6,775,895 6,628,863 4,013,951 Ending Fund Balance 13,585,333 13,553,964 14,044,273 13,731,684 11,496,029 GF Rev-Exp Sum FY2023-24 Page 231 of 473
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-2022 2022-2023 2022-2023 2023-2024
General Operation 1,919 5,000 5,000 5,500
Other Services/Exp 37,854 50,213 50,213 57,215
Supplies & Materials 1,993 1,300 1,300 1,300
Capital Outlay 7,206 5,000 5,000 5,000
City Council 48,972 61,513 61,513 69,015
Town of Atherton
Annual Operating Budget FY 2023-2024
City Council Budget - Summary

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 General Operation 101-11-53016-011 Utilities - Water 230 2,500 2,500 2,500 General Operation 101-11-53024-011 Advertising/Publishing 1,689 2,500 2,500 3,000 Other Services/Exp 101-11-54002-011 Bus Meeting & Meals 1,021 2,500 2,500 5,400 Other Services/Exp 101-11-54003-011 Conferences 5,101 7,500 7,500 7,500 Other Services/Exp 101-11-54004-011 Training & Workshops 5,900 9,000 9,000 10,000 Other Services/Exp 101-11-54007-011 Membership/Dues 13,515 15,713 15,713 15,815 Other Services/Exp 101-11-54008-011 Mileage Reimbursement - - - - Other Services/Exp 101-11-54010-011 Other Contract Services 2,853 - - - Other Services/Exp 101-11-54011-011 Environmental Program 7,715 - - - Other Services/Exp 101-11-54013-011 Contribution-SSV 750 1,000 1,000 1,000 Other Services/Exp 101-11-54014-011 Contribution-HIP - 2,500 2,500 17,500 Other Services/Exp 101-11-54015-011 Contribution-SSM County 1,000 - - - Other Services/Exp 101-11-54020-011 Election Cost - 12,000 12,000 - Supplies & Materials 101-11-55002-011 Office Supplies 1,993 1,300 1,300 1,300 Capital Outlay 101-11-57006-011 Computer Equipment/Software 4,297 - - - Capital Outlay 101-11-57007-011 Office Equip & Furniture 2,909 5,000 5,000 5,000 Total City Council 48,972 61,513 61,513 69,015
Town of Atherton Annual Operating Budget FY 2023-2024
City Council Budget By Account

Town of Atherton
Annual Operating Budget FY 2023-24
Administration Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-2022 2022-2023 2022-2023 2023-2024
Salaries & Wages 539,544 515,744 515,744 680,235
EE Benefits 271,296 264,274 264,274 283,663
Professional Svs 52,795 30,000 150,000 40,000
General Operations 27,231 38,396 38,396 45,496
Other Services/Exp. 174,372 168,186 214,686 201,686
Supplies & Materials 14,250 12,500 12,500 12,500
Capital Outlay 6,656 3,400 3,400 2,400
Administration Total 1,086,144 1,032,500 1,199,000 1,265,979

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Salaries & Wages 101-12-50001-012 Regular Salaries 529,680 507,244 507,244 671,735 Salaries & Wages 101-12-50001-012 Office Intern - 7,500 7,500 7,500 Salaries & Wages 101-12-50006-012 Overtime 9,863 1,000 1,000 1,000 EE Benefits 101-12-50013-012 EE Benefits Earned 10,329 15,217 15,217 20,152 EE Benefits 101-12-51001-012 Medicare Tax 8,616 7,355 7,355 9,740 EE Benefits 101-12-51002-012 Social Security Tax 103 - - - EE Benefits 101-12-51003-012 PERS Retire Contrib- ER 42,592 42,362 42,362 58,914 EE Benefits 101-12-51005-012 Deferred Compensation 5,772 5,772 5,772 5,772 EE Benefits 101-12-51007-012 STD Insurance 624 576 576 768 EE Benefits 101-12-51008-012 Health Insurance-Active 52,452 50,441 50,441 61,849 EE Benefits 101-12-51009-012 Health Insurance-Retirees 45,251 29,934 29,934 19,757 EE Benefits 101-12-51010-012 Dental Insurance 3,827 3,694 3,694 4,617 EE Benefits 101-12-51011-012 Vision Insurance 910 715 715 920 EE Benefits 101-12-51013-012 Workers' Compensation 23,423 12,681 12,681 6,717 EE Benefits 101-12-51014-012 Life & ADD Insurance 574 529 529 740 EE Benefits 101-12-51015-012 LTD Insurance 2,380 2,199 2,199 2,993 EE Benefits 101-12-51016-012 Unemployment Insurance 5,579 5,072 5,072 6,717 EE Benefits 101-12-51019-012 Allowance 816 - - -
EE Benefits 101-12-51020-012 Educational Reimb - 8,000 8,000 8,000 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 67,049 79,727 79,727 76,005 Total Salaries & Benefits 809,840 780,019 780,019 963,897 Professional Svs 101-12-52023-012 Contract Human Resources 52,795 30,000 150,000 40,000 General Operations 101-12-53002-012 Other Equip Repair & Maint 12,589 12,000 12,000 14,400 General Operations 101-12-53014-012 Utilities - Electricity 3,180 10,596 10,596 10,596 General Operations 101-12-53015-012 Utilities - Gas 391 - - - General Operations 101-12-53016-012 Utilities - Water 976 1,800 1,800 1,000 General Operations 101-12-53024-012 Advertising - Noticing 4,977 4,500 4,500 6,500 General Operations 101-12-53025-012 External Printing Services 5,118 9,000 9,000 9,000 General Operations 101-12-53026-012 Recruitment Costs - 500 500 4,000 Other Services/Exp. 101-12-54002-012 Business Meetings & Meals 178 300 300 1,000 Town of Atherton Annual Operating Budget FY 2023-24
Administration - Budget by Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Town of Atherton Annual Operating Budget FY 2023-24
Administration - Budget by Account
Other Services/Exp. 101-12-54003-012 Conferences 4,270 9,500 9,500 9,800 Other Services/Exp. 101-12-54004-012 Training and Workshops 60 10,500 10,500 11,500 Other Services/Exp. 101-12-54005-012 Subscriptions 1,630 1,200 1,200 1,200 Other Services/Exp. 101-12-54007-012 Memberships & Dues 16,245 20,036 20,036 20,036 Other Services/Exp. 101-12-54008-012 Mileage Reimbursement - 150 150 150 Other Services/Exp. 101-12-54010-012 Other Contract Services 145,988 110,000 150,000 140,000 Other Services/Exp. 101-12-54011-012 Environmental Program Committee - 5,000 11,500 5,000 Other Services/Exp. 101-12-54019-012 Special Events & Awards 3,000 8,500 8,500 10,000 Other Services/Exp. 101-12-54025-012 Technology Reimbursement 3,000 3,000 3,000 3,000 Supplies & Materials 101-12-55002-012 Office Supplies 14,250 8,500 8,500 8,500 Supplies & Materials 101-12-55017-012 Postage - 4,000 4,000 4,000 Capital Outlay 101-12-57006-012 Computer Equipment/Software 3,932 1,400 1,400 1,400 Capital Outlay 101-12-57007-012 Office Equip & Furn 2,724 1,000 1,000 1,000 Capital Outlay 101-12-57025-012 COVID-19 Emergency 1,000 1,000 - Total Operations 275,304 252,482 418,982 302,082
Total Admin Dept 1,085,144 1,032,501 1,199,001 1,265,979

Town of Atherton
Annual Operating Budget FY 2023-2024
City Attorney Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-2022 2022-2023 2022-2023 2023-2024
Professional Svs 241,102 300,000 300,000 310,000
Capital Outlay 1,236 10,000 10,000 -
City Attorney Total 242,338 310,000 310,000 310,000

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Professional Svs 101-16-52002-016 City Attorney - Retainer 177,763 180,000 180,000 204,000 Professional Svs 101-16-52006-016 City Attorney - Other Services 63,339 120,000 120,000 106,000 Capital Outlay 101-16-57025-016 COVID-19 Emergency 1,236 10,000 10,000 - Total City Attorney Dept 242,338 310,000 310,000 310,000 Town of Atherton Annual Operating Budget FY 2023-2024
City Attorney - Budget By Account

Town of Atherton
Operating Budget FY 2023-2024
Finance Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-22 2022-23 2022-23 2023-24
Salaries & Wages 456,746 465,517 465,517 484,138
EE Benefits 196,819 186,818 186,818 162,792
Professional Svs 100,926 87,231 87,231 93,907
General Operations 27,568 26,750 26,750 26,750
Other Services/Exp. 50,956 126,280 126,280 95,165
Supplies & Materials 1,051 1,500 1,500 1,300
Capital Outlay 1,324 3,600 3,600 2,600
Finance Total 835,390 897,696 897,696 866,652

Adopted Adjusted Recomm
Actual Budget Budget Budget
Account Description 2021-22 2022-23 2022-23 2023-24
101-18-50001-018 Regular Salaries 447,734 451,958 451,958 470,037 101-18-50006-018 Overtime - - - -
101-18-50013-018 EE Benefits Earned 9,012 13,559 13,559 14,101 101-18-51001-018 Medicare 7,036 6,553 6,553 6,816
101-18-51003-018 PERS Retire Contrib- ER 37,726 37,879 37,879 43,594 101-18-51007-018 STD Insurance 624 576 576 576
101-18-51008-018 Health Insurance-Active 44,985 42,362 42,362 43,186 101-18-51009-018 Health Insurance-Retirees 34,484 26,332 26,332 6,586 101-18-51010-018 Dental Insurance 3,818 3,685 3,685 3,501 101-18-51011-018 Vision Insurance 675 794 794 794
101-18-51013-018 Workers' Compensation 19,777 13,559 13,559 4,700 101-18-51014-018 Life & ADD Insurance 424 427 427 427
101-18-51015-018 LTD Insurance 2,437 2,371 2,371 2,382
101-18-51016-018 Unemployment Insurance 4,668 4,520 4,520 4,700 101-xx-51xxx-misc Unfunded liabilities 40,165 47,760 47,760 45,530 Total Salaries & Benefits 653,566 652,335 652,335 646,930 101-18-52001-018 Audit & Financial 80,017 66,322 66,322 70,965 101-18-52017-018 Technical Services 20,909 20,909 20,909 22,942 101-18-53002-018 Repair Machinery & Equip - 200 200 200 101-18-53025-018 External Printing Service 3,271 3,500 3,500 3,500 101-18-53031-018 Banking Services 14,297 12,550 12,550 12,550 101-18-53503-018 Trsfr to Equip Replace Fund 10,000 10,500 10,500 10,500 101-18-54003-018 Conferences - 2,625 2,625 2,625
101-18-54002-018 Business Meetings & Meals 1,200
101-18-54004-018 Training and Workshops 122 5,040 5,040 5,040 101-18-54005-018 Subscriptions - - - -
Town of Atherton Annual Operating Budget FY 2023-2024
Finance - Budget by Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Account Description 2021-22 2022-23 2022-23 2023-24
Town of Atherton Annual Operating Budget FY 2023-2024
Finance - Budget by Account
101-18-54007-018 Memberships & Dues 270 1,260 1,260 1,050 101-18-54008-018 Mileage Reimbursement - 105 105 -
101-18-54010-018 Other Contract Services 31,703 85,250 85,250 45,250 101-18-54016-018 Business License Processing Fee 18,860 32,000 32,000 40,000 101-18-55002-018 Office Supplies 1,001 1,000 1,000 800
101-18-55009-018 Misc. Computer Parts 50 500 500 500
101-18-57006-018 Computer Equip/Software 1,324 2,100 2,100 2,100 101-18-57007-018 Office Machines & Furniture - 500 500 500 101-18-57025-018 COVID-19 Emergency - 1,000 1,000 -
181,824 245,361 245,361 219,722
Total Operations 181,824 245,361 245,361 219,722
Total Finance Dept 835,390 897,696 897,696 866,652

Town of Atherton
Annual Operating Budget FY 2023-2024
Planning Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-2022 2022-2023 2022-2023 2023-2024
Professional Svs 389,439 594,275 744,275 1,583,839
General Operations 10,667 14,696 14,696 21,100
Other Services/Exp. - - - 37,440
Supplies & Materials 2,448 2,500 2,500 4,800
Capital Outlay 368 600 600 2,640
Planning Total 402,922 612,071 762,071 1,649,819

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Professional Svs 101-20-52011-020 Contract Planner 327,374 301,275 451,275 877,440 Professional Svs 101-20-52014-020 General Plan Update 431 55,000 55,000 63,101 Professional Svs 101-20-52015-020 Housing Element 58,884 228,000 228,000 629,998 Professional Svs 101-20-52017-020 Technical Services - - - 3,300 Professional Svs 101-20-52029-020 Contract Arborist Service 2,750 10,000 10,000 10,000 General Operations 101-20-53002-020 Other Equip Repair & Maint - - - - General Operations 101-20-53014-020 Utilities - Electricity 3,180 10,596 10,596 8,000 General Operations 101-20-53016-020 Utilities - Water 459 600 600 600 General Operations 101-20-53024-020 Advertising/Noticing 4,486 1,500 1,500 10,000 General Operations 101-20-53033-020 Rent - Mach & Equip 2,542 2,000 2,000 2,500 Other Services/Exp. 101-20-54007-020 Membership Dues - - - - Other Services/Exp. 101-20-54010-020 Other Contract Services - - 37,440 Supplies & Materials 101-20-55002-020 Office Supplies 2,448 2,500 2,500 1,800 Supplies & Materials 101-20-55009-020 Misc. Computer Parts - - 3,000 Capital Outlay 101-20-57006-020 Computer Equipment/Software 368 600 600 2,640 Capital Outlay 101-20-57025-020 COVID-19 Emergency - - - Total Planning Dept 402,922 612,071 762,071 1,649,819
Town of Atherton Annual Operating Budget FY 2023-2024
Planning Budget By Account

Town of Atherton
Annual Operating Budget FY 2023-2024
Building Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-22 2022-23 2022-23 2023-24
Salaries & Wages 177,125 181,500 181,500 185,910
EE Benefits 180,869 191,278 191,278 162,463
Professional Svs 916,255 1,048,700 1,048,700 987,750
General Operations 6,181 15,456 15,456 16,656
Other Services/Exp. 246 1,150 1,150 1,350
Supplies & Materials 2,992 4,200 4,200 5,700
Capital Outlay 774 12,000 12,000 2,000
Building Total 1,284,442 1,454,284 1,454,284 1,361,829

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-22 2022-23 2022-23 2023-24 Salaries & Wages 101-25-50001-025 Regular Salaries 173,598 176,213 176,213 180,495 Salaries & Wages 101-25-50006-025 Overtime - - - -
Salaries & Wages 101-25-50013-025 EE Benefits Earned 3,527 5,286 5,286 5,415 EE Benefits 101-25-51001-025 Medicare 2,873 2,628 2,628 2,690 EE Benefits 101-25-51003-025 PER Retire Contrb- ER 13,971 14,410 14,410 16,136 EE Benefits 101-25-51007-025 STD Insurance 285 269 269 269 EE Benefits 101-25-51008-025 Health Insurance-Active 26,402 25,596 25,596 26,097 EE Benefits 101-25-51009-025 Health Insurance-Retirees 32,616 28,994 28,994 6,586 EE Benefits 101-25-51010-025 Dental Insurance 1,913 1,905 1,905 1,810 EE Benefits 101-25-51011-025 Vision Insurance 352 352 352 352 EE Benefits 101-25-51013-025 Workers' Compensation 7,945 5,436 5,436 1,855 EE Benefits 101-25-51014-025 Life & ADD Insurance 181 193 193 193 EE Benefits 101-25-51015-025 LTD Insurance 1,062 1,020 1,020 1,033 EE Benefits 101-25-51016-025 Unemployment Insurance 1,844 1,762 1,762 1,805 EE Benefits 101-xx-51xxx-misc Unfunded liabilities-Misc 91,427 108,713 108,713 103,638 Total Salaries & Benefits 357,994 372,778 372,778 348,373 Professional Svs 101-25-52017-025 Technical Service - 32,000 32,000 42,000 Professional Svs 101-25-52033-025 Contract Bldg & Life Safety Svs 916,255 1,016,700 1,085,450 945,750 General Operations 101-25-53014-025 Utilities - Electricity 3,180 10,596 10,596 10,596 General Operations 101-25-53016-025 Utilities - Water 459 1,000 1,000 1,000 General Operations 101-25-53024-025 Advertising/Publishing - - 1,200 General Operations 101-25-53033-025 Rent - Mach & Equip 2,542 3,860 3,860 3,860 Other Services/Exp. 101-25-54005-025 Subscriptions - 1,000 1,000 1,200 Other Services/Exp. 101-25-54007-025 Memberships & Dues 145 150 150 150 Supplies & Materials 101-25-54010-025 Other Contract Services 101 - - - Supplies & Materials 101-25-55002-025 Office Supplies 2,992 3,200 3,200 4,400 Supplies & Materials 101-25-55006-025 Safety Supplies & Matls - 1,000 1,000 1,300 Capital Outlay 101-25-57006-025 Computer Equipment/Software 736 2,000 2,000 2,000 Capital Outlay 101-25-57025-025 COVID-19 Emergency 38 10,000 10,000 - Total Operations 926,448 1,081,506 1,150,256 1,013,456
Total Building Dept 1,284,442 1,454,284 1,523,034 1,361,829 Town of Atherton Annual Operating Budget FY 2023-2024
Building Budget By Account

Town of Atherton
Annual Operating Budget FY 2023-2024
Inter Department Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-2022 2022-2023 2022-2023 2023-2024
EE Benefits 2,260 2,000 2,000 2,000
Professional Svs 163,432 163,200 163,200 116,196
General Operations 312,055 435,260 478,260 551,295
Other Services/Exp. 166,065 122,508 122,508 127,508
Supplies & Materials 12,793 20,500 20,500 20,500
Capital Outlay 160,187 238,043 238,043 238,043
Inter-Dept. Total 816,792 981,511 1,024,511 1,055,542

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 EE Benefits 101-30-51012-030 Employee Assistance Program 2,260 2,000 2,000 2,000 Professional Svs 101-30-52019-030 IT Support 163,432 163,200 163,200 116,196 General Operations 101-30-53018-030 Utilities - Telephone 15,378 15,000 15,000 15,000 General Operations 101-30-53019-030 Liability Insurance 241,418 343,932 343,932 359,124 General Operations 101-30-53020-030 Employment Practice Liability Ins 26,328 26,328 26,328 37,171 General Operations 101-30-53021-030 Property Insurance 28,931 50,000 93,000 140,000 Other Services/Exp. 101-30-53035-030 Other Rents & Leases 38,199 - - - Other Services/Exp. 101-30-54007-030 Memberships & Dues 3,239 6,765 6,765 6,765 Other Services/Exp. 101-30-54010-030 Other Contract Services 500 - - - Other Services/Exp. 101-30-54017-030 Post Office Expense 5,896 5,743 5,743 5,743 Other Services/Exp. 101-30-54029-030 County Tax Administration Cost 118,230 110,000 110,000 115,000 Supplies & Materials 101-30-55008-030 Misc Computer Software 180 - - - Supplies & Materials 101-30-55009-030 Misc Computer Parts & Supplies 3,475 5,000 5,000 5,000 Supplies & Materials 101-30-55016-030 Other Supplies & Materials 557 2,000 2,000 2,000 Supplies & Materials 101-30-55017-030 Postage 8,581 13,500 13,500 13,500 Capital Outlay 101-30-57006-030 IT Infrastructure Plan 157,387 238,043 238,043 238,043 Capital Outlay 101-30-59010-030 2020 Lease Cost of Issuance 2,800 - - - Total Inter-Department 816,792 981,511 1,024,511 1,055,542 Town of Atherton Annual Operating Budget FY 2023-2024
Inter-Department Budget By Account

Town of Atherton
Annual Operating Budget FY 2023-2024
Police Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-2022 2022-2023 2022-2023 2023-2024
Salaries & Wages 4,456,962 4,777,213 4,957,213 5,130,345 EE Benefits 8,570,555 3,203,693 3,203,693 2,660,099
Professional Svs 109,590 105,308 116,308 150,188
General Operations 339,799 474,450 468,450 518,613
Other Services/Exp. 281,548 284,388 312,388 335,172
Supplies & Materials 194,102 172,500 182,500 192,500
Capital Outlay 102,943 286,314 286,314 298,911
Police Total 14,055,499 9,303,866 9,526,866 9,285,827

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Salaries & Wages 101-40-50001-040 Regular Salaries 3,294,794 3,677,345 3,677,345 3,807,002 Salaries & Wages 101-40-50003-040 Dispatcher Salaries 536,647 579,951 579,951 618,426 Salaries & Wages 101-40-50004-040 Reserve Salaries 75,428 96,356 26,356 96,356 Salaries & Wages 101-40-50005-040 Temporary Help 35,647 28,561 28,561 28,561 Salaries & Wages 101-40-50006-040 Overtime 510,934 385,000 635,000 570,000 Salaries & Wages 101-40-50007-040 Special Event Salaries Reimb 3,513 10,000 10,000 10,000 EE Benefits 101-40-50013-040 EE Benefits Earned 116,657 175,892 175,892 182,617 EE Benefits 101-40-51001-040 Medicare Tax 71,774 65,459 65,459 67,897 EE Benefits 101-40-51002-040 Social Security 1,831 5,974 5,974 5,974 EE Benefits 101-40-51003-040 PERS Retire Contr - ER 567,178 602,233 602,233 673,576 EE Benefits 101-40-51004-040 PERS Retire Contr - EE - - - - EE Benefits 101-40-51005-040 Deferred Compensation 18,552 25,184 25,184 26,711 EE Benefits 101-40-51006-040 Benefits Admin Fees - - - - EE Benefits 101-40-51007-040 STD Insurance 4,668 5,832 5,832 5,832 EE Benefits 101-40-51008-040 Health Insurance - Active 582,222 528,595 528,595 521,857 EE Benefits 101-40-51009-040 Health Insurance - Retirees 504,267 441,598 441,598 72,443 EE Benefits 101-40-51010-040 Dental Insurance 41,871 38,419 38,419 36,490 EE Benefits 101-40-51011-040 Vision Insurance 8,106 7,630 7,630 7,241 EE Benefits 101-40-51013-040 Workers' Compensation 473,731 265,498 265,498 45,654 EE Benefits 101-40-51014-040 Life & ADD Insurance 3,578 3,730 3,730 3,730 EE Benefits 101-40-51015-040 LTD Insurance 27,042 29,593 29,593 29,693 EE Benefits 101-40-51016-040 Unemployment Insurance 48,417 45,222 45,222 46,903 EE Benefits 101-40-51018-040 Uniforms 35,439 30,000 30,000 30,000 EE Benefits 101-40-51020-040 Educational Reimbursement - 20,000 20,000 20,000 EE Benefits 101-40-51xxx-040 Unfunded liabilities-Misc 58,179 69,180 69,180 65,950 EE Benefits 101-40-51xxx-040 Unfunded liabilities-Safety 6,007,045 843,654 843,654 817,530 Total Salaries & Benefits 13,027,518 7,980,906 8,160,906 7,790,444 Professional Svs 101-40-52017-040 Technical Services 109,590 105,308 116,308 150,188 General Operations 101-40-53001-040 Equip Maint - Vehicles 56,890 50,000 50,000 50,000 General Operations 101-40-53002-040 Equip Maint - Other 8,513 10,000 10,000 12,000 General Operations 101-40-53014-040 Utilities - Electricity 61,199 127,000 127,000 140,000 General Operations 101-40-53015-040 Utilities - Gas 569 3,000 3,000 - General Operations 101-40-53016-040 Utilities - Water 6,148 4,500 6,500 6,500 General Operations 101-40-53018-040 Utilities - Telephone 43,776 42,750 34,750 43,450 Town of Atherton Annual Operating Budget FY 2023-2024
Police Budget By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Town of Atherton Annual Operating Budget FY 2023-2024
Police Budget By Account
General Operations 101-40-53025-040 Printing - External Service 8,420 12,000 12,000 10,000 General Operations 101-40-53026-040 Recruitment Cost 7,608 6,000 6,000 6,000 General Operations 101-40-53028-040 Citation Processing 343 5,000 5,000 5,000 General Operations 101-40-53032-040 Rent - Facilities 4,532 - - - General Operations 101-40-53503-040 Trsfr to Equip Replace Fd 141,800 214,200 214,200 245,663 Other Services/Exp. 101-40-54003-040 Conferences 4,465 5,000 5,000 5,000 Other Services/Exp. 101-40-54004-040 Training & Workshops 14,547 13,000 13,000 13,000 Other Services/Exp. 101-40-54005-040 Subscriptions (180) 3,000 1,000 3,000 Other Services/Exp. 101-40-54006-040 POST Training 47,217 40,000 40,000 50,000 Other Services/Exp. 101-40-54007-040 Memberships & Dues 3,834 4,750 4,750 4,750 Other Services/Exp. 101-40-54008-040 Mileage Reimbursement 110 300 300 300 Other Services/Exp. 101-40-54010-040 Other Contract Services 151,527 157,338 187,338 205,525 Other Services/Exp. 101-40-54021-040 Animal Control Services 60,028 61,000 61,000 53,597 Supplies & Materials 101-40-55002-040 Office Supplies 14,699 12,000 12,000 12,000 Supplies & Materials 101-40-55006-040 Safety Supplies & Materials 8,795 9,000 9,000 9,000 Supplies & Materials 101-40-55007-040 K-9 Expenses 8,192 12,000 12,000 24,000 Supplies & Materials 101-40-55015-040 Oil and Gasoline 101,225 75,000 85,000 75,000 Supplies & Materials 101-40-55016-040 Other Supplies & Matls 53,462 56,500 56,500 44,500 Supplies & Materials 101-40-55018-040 Disaster/Emergency 7,729 8,000 8,000 28,000 Capital Outlay 101-40-57004-040 Mach & Equip 765 6,300 6,300 - Capital Outlay 101-40-57006-040 Computer Equip/Software* 101,129 280,014 280,014 298,911 Capital Outlay 101-40-57025-040 COVID-19 Emergency 1,050 - - - 1,027,982 1,322,960 1,365,960 1,495,384
Total Operations 1,027,982 1,322,960 1,365,960 1,495,384 Total Police Dept 14,055,499 9,303,866 9,526,866 9,285,827

Town of Atherton
Annual Operating Budget FY 2023-24
DPW 50-59 Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2021-2022 2022-2023 2022-2023 2023-2024
Salaries & Wages 269,274 281,416 281,416 446,283
EE Benefits 390,311 384,429 384,429 339,426
Professional Svs 680,385 1,060,000 1,137,000 1,100,000
General Operations 435,620 945,738 1,025,738 1,159,238
Other Services/Exp. 46,021 100,500 100,500 102,700
Supplies & Materials 35,587 74,650 74,650 78,150
Capital Outlay 116,813 229,500 229,500 159,800
DPW Total 1,974,011 3,076,233 3,233,233 3,385,596

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Salaries & Wages 50001 Regular Salaries 422,382 430,189 430,189 590,253 Salaries & Wages 50013 EE Benefits Earned 8,570 12,906 12,906 17,708 Salaries & Wages 50015 Salary Allocated to CIP (161,678) (161,678) (161,678) (161,678) EE Benefits 51001 Medicare Insurance 6,917 6,310 6,310 8,631 EE Benefits 51003 PERS Retire Contr - ER 39,349 39,960 39,960 57,048 EE Benefits 51007 STD Life 531 499 499 691
EE Benefits 51008 Health Insurance-Active 44,397 43,645 43,645 63,669 EE Benefits 51009 Health Insurance-Retirees 131,130 106,475 106,475 32,929 EE Benefits 51010 Dental Insurance 4,178 4,122 4,122 5,024 EE Benefits 51011 Vision Insurance 805 794 794 999
EE Benefits 51013 Workers Compensation 19,096 13,056 13,056 5,953 EE Benefits 51014 Life & ADD Insurance 386 445 445 554
EE Benefits 51015 LTD Insurance 2,008 1,973 1,973 2,779 EE Benefits 51016 Unemployment Insurance 4,561 4,302 4,302 5,903 EE Benefits 51xxx Unfunded Liabilities-Misc 136,953 162,848 162,848 155,246 Total Salaries & Benefits 659,585 665,845 665,845 785,708 Professional Svs 52010 (50) Contract Engineering 108,390 100,000 177,000 150,000 Professional Svs 52017 Technical Services 9,673 40,000 40,000 40,000 Professional Svs 52030 (58) Contract Park Event Svs 12,635 10,000 10,000 - Professional Svs 52031 Contract DPW Maint Serv 549,687 910,000 910,000 910,000 General Operations 53001 Vehicle Repair & Maint 4,840 10,000 10,000 10,000 General Operations 53002 Equipment Repair & Maint 669 82,000 82,000 179,500 General Operations 53003 Building Security 930 11,000 11,000 11,000 General Operations 53004 Facility Repair & Maint 38,170 100,500 180,500 205,500 General Operations 53006 Electrical Repair & Maint 7,302 11,000 11,000 11,000 General Operations 53008 Contract Custodial Services 100,375 225,000 225,000 225,000 General Operations 53009 Contract Tree Maintenance 72,136 110,000 110,000 110,000 General Operations 53010 Street Sweeping 26,051 30,000 30,000 30,000 General Operations 53011 Contract Lndscp Maint. - 50,000 50,000 50,000 General Operations 53012 Traffic Signal Repair & Maint 4,914 15,000 15,000 15,000 General Operations 53013 Street Light Repair & Maint 8,027 60,000 60,000 60,000 General Operations 53014 Utilities -Electricity 72,946 101,938 101,938 105,438 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Summary By Account 50-59

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Summary By Account 50-59
General Operations 53015 Utilities - Gas 6,526 6,800 6,800 8,800 General Operations 53016 Utilities - Water 18,942 24,000 24,000 24,500 General Operations 53017 Utilities - Sewer 9,101 24,000 24,000 28,000 General Operations 53018 Utilities - Telephone 1,036 2,000 2,000 1,500 General Operations 53024 Advertising/Publishing 1,848 2,500 2,500 2,500 General Operations 53029 Contract Inspection & Testing 1,403 11,250 11,250 11,250 General Operations 53030(58) Credit Card Merchant Fees 3,898 5,500 5,500 5,500 General Operations 53033 Rent - Mach & Equipment 5,535 8,000 8,000 9,500 General Operations 53034 Rent - Facilities - 250 250 250 General Operations 53503 Equip Replace Charges 50,971 55,000 55,000 55,000 Other Services/Exp. 54003 Conferences 195 8,000 8,000 8,000 Other Services/Exp. 54004 Training & Workshops 133 4,600 4,600 4,500 Other Services/Exp. 54007 Membership/Dues 15,906 15,400 15,400 17,700 Other Services/Exp. 54010 Other Contract Services 29,787 72,500 72,500 72,500 Supplies & Materials 55001 Pesticides & Fertilizer - - - - Supplies & Materials 55002 Office Supplies 4,440 2,750 2,750 3,250 Supplies & Materials 55006 Safety Supplies & Matls 194 2,000 2,000 2,000 Supplies & Materials 55008 Misc. Computer Software 2,290 12,000 12,000 12,000 Supplies & Materials 55009 Misc. Computer Supplies - 750 750 750 Supplies & Materials 55010 Custodial Supplies 205 900 900 900 Supplies & Materials 55011 Landscape Supplies 9,900 23,000 23,000 23,000 Supplies & Materials 55012 Construction Matls 134 8,000 8,000 11,000 Supplies & Materials 55014 Minor Tools & Equip - 750 750 750 Supplies & Materials 55015 Gas & Oil 18,424 11,800 11,800 11,800 Supplies & Materials 55016 Other Supplies & Matls - 300 300 300 Supplies & Materials 55017 Postage - 400 400 400
Supplies & Materials 55018 Disaster Preparedness - 12,000 12,000 12,000 Capital Outlay 57002 Building Improvements 72,241 183,000 183,000 143,000 Capital Outlay 57004 Machinery & Equipment 1,226 8,500 8,500 8,500 Capital Outlay 57006 Computer Equip/Software 1,961 3,500 3,500 3,800 Capital Outlay 57007 Office Machines & Furn 805 4,500 4,500 4,500 Capital Outlay 57025 COVID-19 Emergency 40,579 30,000 30,000 - Total Operations 1,314,426 2,410,388 2,567,388 2,599,888 Total DPW 1,974,011 3,076,233 3,233,233 3,385,596

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Salaries & Wages 101-50-50001-050 Regular Salaries 133,087 134,762 134,762 140,353 Salaries & Wages 101-50-50013-050 EE Benefits Earned 2,697 4,043 4,043 4,211 Salaries & Wages 101-50-50015-050 Salary Allocated to CIP (50,418) (50,418) (50,418) (50,418) EE Benefits 101-50-51001-050 Medicare Insurance 2,386 2,027 2,027 2,108 EE Benefits 101-50-51003-050 PERS Retire Contr - ER 12,224 12,687 12,687 14,902 EE Benefits 101-50-51007-050 STD Insurance 219 211 211 211 EE Benefits 101-50-51008-050 Health Insurance-Active 21,034 20,976 20,976 21,389 EE Benefits 101-50-51009-050 Health Insurance-Retirees 42,562 36,477 36,477 9,879 EE Benefits 101-50-51010-050 Dental Insurance 1,660 1,691 1,691 1,607 EE Benefits 101-50-51011-050 Vision Insurance 317 323 323 323 EE Benefits 101-50-51013-050 Workers Compensation 6,563 4,193 4,193 1,454 EE Benefits 101-50-51014-050 Life & ADD Insurance 155 181 181 181 EE Benefits 101-50-51015-050 LTD Insurance 811 782 782 794 EE Benefits 101-50-51016-050 Unemployment Insurance 1,428 1,348 1,348 1,404 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 44,239 52,603 52,603 50,147 Total Salaries & Benefits 218,962 221,887 221,887 198,543 Professional Svs 101-50-52010-050 Contract Engineering 108,390 100,000 177,000 150,000 Professional Svs 101-50-52017-050 Technical Services 9,673 40,000 40,000 40,000 General Operations 101-50-53001-050 Vehicle Repair & Maint 486 - - - General Operations 101-50-53002-050 Equipment Repair & Maint - 1,500 1,500 1,500 General Operations 101-50-53014-050 Utilities - Electricity 3,180 11,438 11,438 11,438 General Operations 101-50-53015-050 Utilities - Gas - 250 250 - General Operations 101-50-53016-050 Utilities - Water 459 500 500 1,000 General Operations 101-50-53018-050 Utilities - Telephone - - - - General Operations 101-50-53024-050 Advertising/Publishing 1,848 2,500 2,500 2,500 General Operations 101-50-53029-050 Contract Inspection & Testing - 5,000 5,000 5,000 General Operations 101-50-53033-050 Rent - Mach & Equipment 2,542 4,500 4,500 4,500 General Operations 101-50-53503-050 Equip Replace Charges 13,000 18,000 18,000 18,000 Other Services/Exp. 101-50-54003-050 Conferences 195 8,000 8,000 8,000 Other Services/Exp. 101-50-54004-050 Training & Workshops 133 3,500 3,500 3,500 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Engineering By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Engineering By Account
Other Services/Exp. 101-50-54007-050 Membership/Dues 15,906 15,000 15,000 17,000 Other Services/Exp. 101-50-54010-050 Other Contract Services - - - - Supplies & Materials 101-50-55002-050 Office Supplies 4,109 2,500 2,500 3,000 Supplies & Materials 101-50-55006-050 Safety Supplies & Matls - 1,000 1,000 1,000 Supplies & Materials 101-50-55008-050 Misc. Computer Software 2,290 10,000 10,000 10,000 Supplies & Materials 101-50-55009-050 Misc. Computer Supplies - 500 500 500 Supplies & Materials 101-50-55014-050 Minor Tools & Equip - 500 500 500 Supplies & Materials 101-50-55015-050 Gas & Oil 315 300 300 300 Supplies & Materials 101-50-55017-050 Postage - 400 400 400 Capital Outlay 101-50-57006-050 Computer Equip/Software 488 1,500 1,500 1,800 Capital Outlay 101-50-57007-050 Office Machines & Furn 805 3,000 3,000 3,000 Capital Outlay 101-59-57025-059 COVID-19 Emergency - - - Total Operations 163,819 229,888 306,888 282,938
Total DPW Engineering 382,782 451,775 528,775 481,481

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2021-2022 2022-2023 2023-2024 Salaries & Wages 101-53-50001-053 Regular Salaries 108,897 110,627 110,627 187,864 Salaries & Wages 101-53-50013-053 EE Benefits Earned 2,207 3,319 3,319 5,636 Salaries & Wages 101-53-50015-053 Salary Allocated to CIP/Gas Tax (111,260) (111,260) (111,260) (111,260) EE Benefits 101-53-51001-053 Medicare Insurance 1,740 1,604 1,604 2,724 EE Benefits 101-53-51003-053 PERS Retire Contr - ER 11,108 11,129 11,129 18,477 EE Benefits 101-53-51007-053 STD Insurance 104 96 96 192 EE Benefits 101-53-51008-053 Health Insurance - Active 6,602 6,635 6,635 16,349 EE Benefits 101-53-51009-053 Health Insurance - Retirees 71,670 58,298 58,298 16,464 EE Benefits 101-53-51010-053 Dental Insurance 957 923 923 1,431 EE Benefits 101-53-51011-053 Vision Insurance 191 184 184 287 EE Benefits 101-53-51013-053 Workers Compensation 4,803 3,319 3,319 1,879 EE Benefits 101-53-51014-053 Life & ADD Insurance 87 105 105 159 EE Benefits 101-53-51015-053 LTD Insurance 397 397 397 794 EE Benefits 101-53-51016-053 Unemployment Insurance 1,201 1,106 1,106 1,879 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 58,018 68,988 68,988 65,767 Total Salaries & Benefits 156,720 155,469 155,469 208,642 Professional Svs 101-53-52031-053 Contract DPW Maint Serv 252,908 400,000 400,000 400,000 General Operations 101-53-53001-053 Vehicle Repair & Maint 4,354 10,000 10,000 10,000 General Operations 101-53-53002-053 Equipment Repair & Maint - 2,000 2,000 3,000 General Operations 101-53-53003-053 Building Security - 500 500 500 General Operations 101-53-53004-053 Facility Repair & Maint - 5,000 5,000 5,000 General Operations 101-53-53006-053 Electrical Repair & Maint - 1,000 1,000 1,000 General Operations 101-53-53009-053 Tree Maintenance 50,278 75,000 75,000 75,000 General Operations 101-53-53010-053 Street Sweeping 26,051 30,000 30,000 30,000 General Operations 101-53-53011-053 Contract Lndscp Maint. - 50,000 50,000 50,000 General Operations 101-53-53012-053 Traffic Signal Repair & Maint 4,914 15,000 15,000 15,000 General Operations 101-53-53013-053 Street Light Repair & Maint 8,027 60,000 60,000 60,000 General Operations 101-53-53014-053 Utilities - Electricity 52,410 75,000 75,000 75,000 General Operations 101-53-53015-053 Utilities - Gas 801 850 850 1,800 General Operations 101-53-53016-053 Utilities - Water 8,982 12,500 12,500 12,500 General Operations 101-53-53018-053 Utilities - Telephone (92) 500 500 - Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Street By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2021-2022 2022-2023 2023-2024 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Street By Account
General Operations 101-53-53029-053 Contract Inspection & Testing - 750 750 750 General Operations 101-53-53033-053 Rent - Mach & Equipment - 2,000 2,000 2,000 General Operations 101-53-53034-053 Rent - Facilities - 250 250 250 General Operations 101-53-53503-053 Equip Replace Charges 9,000 9,000 9,000 9,000 Other Services/Exp. 101-53-54004-053 Training & Workshops - 1,100 1,100 1,000 Other Services/Exp. 101-53-54007-053 Membership/Dues - 400 400 700 Other Services/Exp. 101-53-54010-053 Other Contract Services - 10,000 10,000 10,000 Supplies & Materials 101-53-55002-053 Office Supplies - 250 250 250 Supplies & Materials 101-53-55006-053 Safety Supplies & Matls - 500 500 500 Supplies & Materials 101-53-55009-053 Misc. Computer Supplies - 250 250 250 Supplies & Materials 101-53-55011-053 Landscape Supplies - 2,500 2,500 2,500 Supplies & Materials 101-53-55012-053 Construction Matls (682) 2,000 2,000 5,000 Supplies & Materials 101-53-55014-053 Minor Tools & Equip - 250 250 250 Supplies & Materials 101-53-55015-053 Gas & Oil 2,528 5,000 5,000 5,000 Supplies & Materials 101-53-55016-053 Other Supplies & Matls - 300 300 300 Supplies & Materials 101-53-55018-053 Emergency/Disaster Preparedness - 6,000 6,000 6,000 Capital Outlay 101-53-57004-053 Machinery & Equipment - 2,500 2,500 2,500 Capital Outlay 101-53-57006-053 Computer Equip/Software 736 1,000 1,000 1,000 Capital Outlay 101-53-57007-053 Office Machines & Furn - 500 500 500 Capital Outlay 101-59-57025-059 COVID-19 Emergency - 10,000 10,000 - Total Operations 420,214 791,900 791,900 786,550
Total DPW Street Maint 576,934 947,369 947,369 995,192

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Salaries & Wages 101-57-50001-057 Regular Salaries 115,061 118,424 118,424 134,756 Salaries & Wages 101-57-50013-057 EE Benefits Earned 2,341 3,553 3,553 4,043 EE Benefits 101-57-51001-057 Medicare Insurance 1,746 1,717 1,717 1,954 EE Benefits 101-57-51003-057 PERS Retire Contr - ER 9,353 9,466 9,466 11,564 EE Benefits 101-57-51007-057 STD Insurance 145 134 134 154 EE Benefits 101-57-51008-057 Health Insurance - Active 12,800 12,054 12,054 14,205 EE Benefits 101-57-51009-057 Health Insurance - Retirees 8,691 6,400 6,400 3,293 EE Benefits 101-57-51010-057 Dental Insurance 987 953 953 1,016 EE Benefits 101-57-51011-057 Vision Insurance 183 176 176 197 EE Benefits 101-57-51013-057 Workers Compensation 4,848 3,553 3,553 1,348 EE Benefits 101-57-51014-057 Life & ADD Insurance 93 96 96 107 EE Benefits 101-57-51015-057 LTD Insurance 562 556 556 635 EE Benefits 101-57-51016-057 Unemployment Insurance 1,212 1,184 1,184 1,348 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 12,482 14,842 14,842 14,149 Total Salaries & Benefits 170,506 173,107 173,107 188,768 Professional Svs 101-57-52031-057 Contract DPW Maint Serv 264,373 325,000 325,000 325,000 General Operations 101-57-53002-057 Equipment Repair & Maint 669 3,500 3,500 5,000 General Operations 101-57-53003-057 Building Security 698 3,000 3,000 3,000 General Operations 101-57-53004-057 Facility Repair & Maint 29,614 45,000 125,000 150,000 General Operations 101-57-53006-057 Electrical Repair & Maint 7,302 10,000 10,000 10,000 General Operations 101-57-53008-057 Contract Custodial Services 28,154 25,000 25,000 25,000 General Operations 101-57-53009-057 Tree Maintenance 21,858 35,000 35,000 35,000 General Operations 101-57-53014-057 Utilities - Electricity 8,538 6,000 6,000 10,000 General Operations 101-57-53015-057 Utilities - Gas 3,394 2,000 2,000 4,000 General Operations 101-57-53017-057 Utilities - Sewer 6,528 12,000 12,000 16,000 General Operations 101-57-53029-057 Contract Inspection & Testing 574 3,000 3,000 3,000 General Operations 101-57-53033-057 Rent - Mach & Equipment 2,993 1,500 1,500 3,000 Other Services/Exp. 101-57-53503-057 Equip Replace Charges 3,971 3,000 3,000 3,000 Supplies & Materials 101-57-54010-057 Other Contract Services 19,412 32,500 32,500 32,500 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Park Maint. By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Park Maint. By Account
Supplies & Materials 101-57-55002-057 Office Supplies 331 - - - Supplies & Materials 101-57-55008-057 Misc. Computer Software - 2,000 2,000 2,000 Supplies & Materials 101-57-55010-057 Custodial Supplies 205 - - - Supplies & Materials 101-57-55011-057 Landscape Supplies 9,900 20,000 20,000 20,000 Supplies & Materials 101-57-55012-057 Construction Matls - 2,000 2,000 2,000 Capital Outlay 101-57-57002-057 Building Improvements 71,884 180,000 180,000 140,000 Capital Outlay 101-57-57025-057 COVID-19 Emergency 40,579 10,000 10,000 - Total Operations 520,977 720,500 800,500 788,500
Total DPW Park Maintenance 691,483 893,607 973,607 977,268

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Salaries & Wages 101-58-50001-058 Regular Salaries 43,559 44,251 44,251 46,021 Salaries & Wages 101-58-50013-058 EE Benefits Earned 883 1,328 1,328 1,381 EE Benefits 101-58-51001-058 Medicare Insurance 696 642 642 667 EE Benefits 101-58-51003-058 PERS Retire Contr - ER 4,443 4,452 4,452 5,352 EE Benefits 101-58-51007-058 STD Insurance 42 38 38 38
EE Benefits 101-58-51008-058 Health Insurance - Active 2,641 2,654 2,654 2,707 EE Benefits 101-58-51009-058 Health Insurance - Retiree 8,207 5,300 5,300 3,293 EE Benefits 101-58-51010-058 Dental Insurance 383 369 369 351 EE Benefits 101-58-51011-058 Vision Insurance 76 74 74 74 EE Benefits 101-58-51013-058 Workers Compensation 1,921 1,328 1,328 460 EE Benefits 101-58-51014-058 Life & ADD Insurance 35 42 42 42 EE Benefits 101-58-51015-058 LTD Insurance 159 159 159 159 EE Benefits 101-58-51016-058 Unemployment Insurance 480 443 443 460 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 22,215 26,415 26,415 25,182 Total Salaries & Benefits 85,738 87,493 87,493 86,187
Professional Svs 101-58-52030-058 Contract Park Event Svs 12,635 10,000 10,000 - Professional Svs 101-58-52031-058 Contract DPW Maint Serv - 10,000 10,000 10,000 General Operations 101-58-53003-058 Building Security 232 2,500 2,500 2,500 General Operations 101-58-53004-058 Facility Repair & Maint 3,411 10,500 10,500 10,500 General Operations 101-58-53014-058 Utilities - Electricity 8,817 9,000 9,000 9,000 General Operations 101-58-53015-058 Utilities - Gas 2,330 3,000 3,000 3,000 General Operations 101-58-53016-058 Utilities - Water 9,502 11,000 11,000 11,000 General Operations 101-58-53018-058 Utilities - Telephone 1,128 1,500 1,500 1,500 General Operations 101-58-53024-058 Advertising/Publishing - - - - General Operations 101-58-53030-058 Credit Card Merchant Fees 3,898 5,500 5,500 5,500 Supplies & Materials 101-58-55010-058 Custodial Supplies 900 900 900 Supplies & Materials 101-58-55011-058 Landscape Supplies 500 500 500 Supplies & Materials 101-58-55012-058 Construction Matls 188 2,000 2,000 2,000 Capital Outlay 101-58-57004-058 Machinery & Equipment 738 3,000 3,000 3,000 Capital Outlay 101-58-57006-058 Computer Equip/Software 736 1,000 1,000 1,000 Capital Outlay 101-58-57007-058 Office Machines & Furn - 1,000 1,000 1,000 Capital Outlay 101-59-57025-059 COVID-19 Emergency - - - Total Operations 43,616 71,400 71,400 61,400
Total DPW Park Programs 129,355 158,893 158,893 147,587 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Park Program By Account

Adopted Adjusted Recomm
Acutal Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Salaries & Wages 101-59-50001-059 Regular Salaries 21,779 22,125 22,125 81,260 Salaries & Wages 101-59-50013-059 EE Benefits Earned 441 664 664 2,438 EE Benefits 101-59-51001-059 Medicare Insurance 348 321 321 1,178 EE Benefits 101-59-51003-059 PERS Retire Contr - ER 2,221 2,226 2,226 6,754 EE Benefits 101-59-51007-059 STD Insurance 21 19 19 96
EE Benefits 101-59-51008-059 Health Insurance - Active 1,320 1,327 1,327 9,019 EE Benefits 101-59-51010-059 Dental Insurance 191 185 185 619 EE Benefits 101-59-51011-059 Vision Insurance 38 37 37 119 EE Benefits 101-59-51013-059 Workers Compensation 961 664 664 813 EE Benefits 101-59-51014-059 Life & ADD Insurance 17 21 21 64 EE Benefits 101-59-51015-059 LTD Insurance 79 79 79 397 EE Benefits 101-59-51016-059 Unemployment Insurance 240 221 221 813 Total Salaries & Benefits 27,658 27,889 27,889 103,569
Professional Svs 101-59-52031-059 Contract DPW Maint Serv 32,406 175,000 175,000 175,000 General Operations 101-59-53002-059 Equipment Repair & Maint - 75,000 75,000 170,000 General Operations 101-59-53003-059 Building Security - 5,000 5,000 5,000 General Operations 101-59-53004-059 Facility Repair & Maint 5,145 40,000 40,000 40,000 General Operations 101-59-53008-059 Contract Custodial Services 72,221 200,000 200,000 200,000 General Operations 101-59-53014-059 Utilities - Electricity - 500 500 - General Operations 101-59-53015-059 Utilities - Gas - 700 700 - General Operations 101-59-53017-059 Utilities - Sewer 2,573 12,000 12,000 12,000 General Operations 101-59-53029-059 Contract Inspection & Testing 829 2,500 2,500 2,500 Other Services/Exp. 101-59-53503-059 Equip Replace Charges 25,000 25,000 25,000 25,000 Supplies & Materials 101-59-54010-059 Other Contract Services 10,375 30,000 30,000 30,000 Supplies & Materials 101-59-55006-059 Safety Supplies & Matls 194 500 500 500 Supplies & Materials 101-59-55012-059 Construction Matls 629 2,000 2,000 2,000 Supplies & Materials 101-59-55015-059 Gas & Oil 15,582 6,500 6,500 6,500 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Building Maint. By Account

Adopted Adjusted Recomm
Acutal Budget Budget Budget
Category Account Description 2021-2022 2022-2023 2022-2023 2023-2024 Town of Atherton Annual Operating Budget FY 2023-2024
DPW - Building Maint. By Account
Supplies & Materials 101-59-55018-059 Disaster Preparedness - 6,000 6,000 6,000 Capital Outlay 101-59-57002-059 Building Improvements 358 3,000 3,000 3,000 Capital Outlay 101-59-57004-059 Machinery & Equipment 488 3,000 3,000 3,000 Capital Outlay 101-59-57007-059 Office Machines & Furn - - - - Capital Outlay 101-59-57025-059 COVID-19 Emergency - 10,000 10,000 - Total Operations 165,799 596,700 596,700 680,500
Total DPW Bldg Maint 193,458 624,589 624,589 784,069

Adopted Proposed
Actuals Budget Budget
Account Description 2021-22 2022-23 2023-24
213-00-40001-000 Secured Property Tax 1,545,233 249,000 637,102 213-00-48001-000 Interest Income 13,608 25,000 16,000
Advancement of Funds
Total Revenues 1,558,841 274,000 653,102
213-00-58003-000 Trans to Facilities Const-406 5,347,074 700,000 - 213-30-52007-000 Other Legal Services -
213-30-52011-000 Contract Planner -
213-30-52024-000 Architectural Services -
213-30-52027-000 Environmental Consulting Svs -
213-30-52031-000 Contract Maint Services 6,539 19,000 19,000 213-30-53003-000 Building Security - 250 250
213-30-53004-000 Facility Repair & Maintenance - 2,000 2,000 213-30-53008-000 Contract Custodial Services 22,034 75,000 75,000 213-30-53014-000 Utilities - Electricity 39,402 72,659 96,000 213-30-53015-000 Utilities - Gas - 200 200
213-30-53016-000 Utilities Water 5,195 8,000 40,000
213-30-53017-000 Utilities - Sewer -
213-30-53024-000 Advertising & Noticing -
213-30-53035-213 Other Rents & Leases - -
213-30-53036-000 Contract Pesticid & Fertilizer - 800 800 213-30-54010-000 Other Contract Services 88,785 71,000 85,000 213-30-55016-000 Other Supplies & Materials - 300,000
Buiding Maintenance Manager Allocation 18,852
Total Operations 5,509,030 948,909 637,102
Total Expenditures 5,509,030 948,909 637,102
Excess (Deficiency) of Rev Over Exp (3,950,189) (674,909) 16,000 Beginning Fund Balance 6,000,337 2,050,148 1,375,239
Ending Fund Balance 2,050,148 1,375,239 1,391,239
Town of Atherton Annual Operating Budget FY 2023-2024
Special Revenue Fund
Library Fund

Fund 213 FY 2024
Acct Description Quantity, brief description and justification Recommended of items requested Appropriations
Contract Maint Services MCE contract maint for HVAC, electrical, roof and landscape services, etc. 19,000
Building Security Misc locks, etc 250
Facility Maint and Repair Scheduled maint and misc repairs as needed 2,000 Contract Custodial Services Portion of Town janitorial contract 75,000 Utilities - Electricity Operating electricity 96,000
Utilities - Gas Operating gas 200
Utilities Water Operating water 40,000
Other Rents & Leases Library Temporary Trailers lease - Contract Pesticid & Fertilizer Vector control 800
Maintenance & Monitoring New Building Maintenance & Monitoring 45,000 Landscape Maintenance Library Landscaping Services 40,000 Building Maintenance Manager Support allocation 18,852
Trans to Facilities Const-406 Library allocation portion new Town Center Construction, project management, FF&E
Other Supplies & Materials Town Programing and Facility Esthestic update 300,000 Total Library 637,102
Town of Atherton Annual Operating Budget FY 2022-2023
Special Revenue Fund
Library Budget Object Details

Adopted Recomm
Fund 610 Actual Budget Budget
Account Description 2021-2022 2022-2023 2023-2024
610-00-48001-000 Interest on Investments 3,779 2,600 2,600 610-00-47509-012 Equip Replace Charges - Admin -
610-00-47509-018 Equip Replace Charges - Finance 10,000 10,500 10,500 610-00-47509-040 Equip Replace Charges - Police 210,262 214,200 245,663 610-00-47509-050 Equip Replace Charges - DPW Engineering 13,000 18,000 18,000 610-00-47509-053 Equip Replace Charges - DPW Street Maint 9,000 9,000 9,000 610-00-47509-057 Equip Replace Charges - DPW Park Maint 3,000 3,000 3,000 610-00-47509-059 Equip Replace Charges - Building Maint 25,000 25,000 25,000 610-00-48004-000 Sale of Property 8,050
Total Revenues 282,091 282,300 313,763
Depreciation 157,407
610-18-57006-018 Computer Software - -
610-25-57006-025 Computer Software - -
610-12-57004-012 Machinery & Equipment - -
610-30-57005-030 Vehicles & Accessories 37,926
610-40-57004-040 Machinery & Equipment 75,428 39,200 60,663 610-40-57005-040 Vehicles & Accessories (18,040) 170,000 277,500 610-50-57004-050 Machinery & Equipment - - -
610-50-57005-050 Vehicles & Accessories - 45,000 45,000 Total Expenditures 252,721 254,200 383,163
Excess (Deficiency) of Revenues Over
Expenditures 29,370 28,100 (69,400)
Beginning Net Asset (Deficit) 1,025,080 1,054,451 1,082,551 Ending Net Asset (Deficit) 1,054,451 1,082,551 1,013,151 Town of Atherton Annual Operating Budget FY 2023-2024
Internal Service Fund
Equipment Replacement Budget By Account

Adopted Recomm
Fund 614 Actual Budget Budget
Account Description 2021-2022 2022-2023 2023-2024
614-00-47503-012 Charges for Services - Admin Dept 23,423 13,927 6,717 614-00-47503-018 Charges for Services - Finance Dept 19,777 12,408 4,700 614-00-47503-025 Charges for Services - Building Dept 7,945 4,976 1,855 614-00-47503-040 Charges for Services - Police Dept 473,731 264,240 45,654 614-00-47503-050 Charges for Services - DPW Engineering 6,563 3,837 1,454 614-00-47503-053 Charges for Services - DPW Street Maint 4,803 3,037 1,879 614-00-47503-057 Charges for Services - DPW Park Maint 4,848 3,252 1,348 614-00-47503-058 Charges for Services - DPW Park Prog & Tennis Fd 1,921 1,215 460 614-00-47503-059 Charges for Services - DPW Building Maint 961 607 813 614-00-48001-000 Interest on Investments 10,431 4,000 4,000 614-00-49001-000 Transfer From General Fund -
Total Revenues 554,402 311,499 68,880
614-30-51013-000 Worker's Comp Expense 380,815 159,264 141,568 614-30-51017-000 Safety/Compliance Program Assessment 5,733 6,618 6,618 614-00-49001-000 Reserve Equity Contribution - 62,325
Total Expenditures 386,547 228,207 148,186
Excess (Deficiency) of Revenues Over Expenditures 167,855 83,292 (79,306) Transfer-in
Beginning Net Assets (Deficit) 1,697,295 1,865,150 1,948,442 Ending Net Assets (Deficit) 1,865,150 1,948,442 1,869,136 Town of Atherton Annual Operating Budget FY 2023-2024
Internal Service Fund
Worker's Compensation Budget By Account

Adopted Recomm
Fund 615 Actual Budget Budget
Account Description 2021-2022 2022-2023 2023-2024
615-00-47504-000 Liability Insurance Charge 270,349 407,997 499,124 615-00-47505-000 Employment Practice Liability Charge 26,328 31,594 37,171 615-00-48001-000 Interest on Investments 4,396 2,200 2,200 Total Revenues 301,073 441,791 538,495
615-30-53019-000 Liability Insurance Expense 270,349 307,997 499,124 615-30-53020-000 Employment Practice Liability 26,328 31,594 37,171 615-30-53022-000 Liability Claim Expense 51,686 100,000 100,000 Total Expenditures 348,363 439,591 636,295
Excess (Deficiency) of Revenue Over
Expenditures (47,290) 2,200 (97,800)
Beginning Net Assets (Deficit) 733,248 685,958 688,158
Ending Net Assets (Deficit) 685,958 688,158 590,358
Town of Atherton Annual Operating Budget FY 2023-2024
Internal Service Fund
General Liability Budget By Account

Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2021-2022 2022-2023 2023-2024
616-00-47506-000 GASB 45 ARC - Contribution - 182,425
616-00-47506-012 GASB 45 ARC - Admin 46,251 20,363 19,757 616-00-47506-018 GASB 45 ARC - Finance 34,484 42,362 6,586 616-00-47506-025 GASB 45 ARC - Building 32,616 25,596 6,586 616-00-47506-040 GASB 45 ARC - Police 503,771 406,503 72,443 616-00-47506-050 GASB 45 ARC - DPW Engineering 42,562 31,691 9,879 616-00-47506-053 GASB 45 ARC - DPW Street Maint 71,670 50,322 16,464 616-00-47506-057 GASB 45 ARC - DPW Park Maint 8,691 4,805 3,293 616-00-47506-058 GASB 45 ARC - DPW Park Program 8,207 3,705 3,293 616-00-47507-012 EE Benefits Earned - Admin 10,329 15,217 20,152 616-00-47507-018 EE Benefits Earned - Finance 9,012 13,559 14,101 616-00-47507-025 EE Benefits Earned - Building 3,527 5,286 5,415 616-00-47507-040 EE Benefits Earned - Police 116,657 175,892 182,617 616-00-47507-050 EE Benefits Earned - DPW Engineering 2,697 4,043 4,211 616-00-47507-053 EE Benefits Earned - DPW Street Maint 2,207 3,319 5,636 616-00-47507-057 EE Benefits Earned - DPW Park Maint 2,341 3,553 4,043 616-00-47507-058 EE Benefits Earned - DPW Park Program 883 1,328 1,381 616-00-47507-059 EE Benefits Earned - DPW Bldg Maint 441 664 2,438 616-00-47508-012 Unemploy Benefits - Admin 5,579 5,072 6,717 616-00-47508-018 Unemploy Benefits - Finance 4,668 4,520 4,700 616-00-47508-025 Unemploy Benefits - Building 1,844 1,762 1,805 616-00-47508-040 Unemploy Benefits - Police 48,417 45,222 46,903 616-00-47508-050 Unemploy Benefits - DPW Engineering 1,428 1,348 1,404 616-00-47508-053 Unemploy Benefits - DPW Street Maint 1,201 1,106 1,879 616-00-47508-057 Unemploy Benefits - DPW Park Maint 1,212 1,184 1,348 616-00-47508-058 Unemploy Benefits - DPW Park Program 480 443 460 616-00-47508-059 Unemploy Benefits - DPW Building Maint 240 221 813 616-00-48001-000 Interest on Investments 7,787 4,500 4,500 616-00-49001-000 Transfer from General Fund
Total Revenues 969,202 1,056,011 448,824
616-xx-51009-xxx Retiree Health-Care OPEB - 67,000 138,301 616-12-51009-012 Retiree Health-Care (Admin) 19,084 20,363 - 616-18-51009-018 Retiree Health-Care (Finance) 23,078 23,142 - 616-25-51009-025 Retiree Health-Care (Building) 23,789 25,804 - 616-40-51009-040 Retiree Health-Care (Police) 366,340 406,503 - Town of Atherton Annual Operating Budget FY 2023-2024
Internal Service Fund
Employee Benefits Budget By Account

Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2021-2022 2022-2023 2023-2024
Town of Atherton Annual Operating Budget FY 2023-2024
Internal Service Fund
Employee Benefits Budget By Account
616-50-51009-050 Retiree Health-Care (Engineering) 29,192 31,691 - 616-53-51009-053 Retiree Health-Care (Street Maint) 47,496 50,322 - 616-57-51009-057 Retiree Health-Care (Park Maint) 4,343 4,805 - 616-58-51009-058 Retiree Health-Care (Park Program) 3,623 3,705 - 616-30-51016-030 Unemployment Insurance - 15,000 15,000 616-40-51016-040 Unemployment Insurance 366
616-30-50013-030 Employee Benefits Earned 274,983 200,000 235,000 616-30-51021-000 Net OPEB Expense 182,419
Total Expenditures 974,714 848,335 388,301
Excess (Deficiency) of Revenues Over
Expenditures (5,513) 207,676 60,523
Beginning Net Assets (Deficit) 431,069 425,556 633,232
Ending Net Assets (Deficit) 425,556 633,232 693,755

Adopted Recomm
Actual Budget Budget
Account Description 2021-2022 2022-2023 2023-2024
105-00-47027-058 Tennis Classes 40,000 40,000 40,000
105-00-47026-058 Tennis Keys 9,663 18,300 18,300
105-00-48001-058 Interest Income 968 600 600
105-00-48501-000 Donation & contributions
Total Revenues 50,630 58,900 58,900
105-58-52031-000 Contract Maint Services 776 10,000 10,000 105-58-53003-000 Building Security 871 2,500 2,500
105-58-53004-000 Facility Repair & Maint 115,885 100,000 40,000 105-58-55012-000 Construction Materials - 5,000 5,000
Total Operations 117,532 117,500 57,500
Total Expenditures 117,532 117,500 57,500
Excess (Deficiency) of Rev
Over Exp (66,902) (58,600) 1,400
Contribution from MALL
Player Capital contract
Beginning Fund Balance 239,925 173,024 114,424
Ending Fund Balance 173,024 114,424 115,824
Town of Atherton Annual Operating Budget FY 2023-2024
Special Revenue Fund
Tennis Fund 105

Adopted Proposed
Actual Budget Budget
Account Description 2021-2022 2022-2023 2022-2023
209-00-45019-040 Grant 161,285 155,000 160,000
209-00-45020-040 Other Reimbursements 180 - -
209-00-48001-040 Interest Income 1 146 146
Total Revenue 161,466 155,146 160,146
209-40-50001-040 Salaries related expenditures 161,285 155,146 160,329 Total Expenditure 161,285 155,146 160,329
Excess (Deficiency) of Rev
Over Exp 181 - (183)
Beginning Fund Balance 2 183 183
Ending Fund Balance 183 183 (0)
Town of Atherton Annual Operating Budget FY 2023-2024
Special Revenue Fund
COPS Grant

Town of Atherton
Capital Improvement Program FY 2023/24 -2027/28
Town of Atherton
Public Works Department
80 Fair Oaks Lane
Atherton, CA 94027
www.ci.atherton.ca.us
Streets & Transportation
Drainage
Town Buildings, Park & Facilities

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
1 TABLE OF CONTENTS
I. Introduction ............................................................................................................ 2 About the Capital Improvement Program........................................................ 3 CIP Document Organization.............................................................................. 4 II. Fund Sources and Revenues ................................................................................... 5 Funding Descriptions ........................................................................................ 6 Funding Revenue Sources FY 2023/24............................................................ 10 Capital Program Expenditures FY 2023/24..................................................... 11 III. Capital Projects Five-Year Budget Summaries....................................................... 12

STREETS & TRANSPORTATION
Traffic Control Devices Program..................................................................... 13 Traffic Safety Improvement Program ............................................................. 14 Bicycle & Pedestrian Master Plan Implementation Program ........................ 15 Road Maintenance Program........................................................................... 17 Neighborhood Traffic Management Program ………………….……………………….…19

DRAINAGE
Drainage Improvements Program ................................................................. 21 Upper Atherton Channel Monitoring ............................................................ 23

TOWN BUILDINGS, PARK & FACILITIES
Accessibility Improvements ........................................................................... 24 Civic Center Master Plan Implementation Program....................................... 25 Park Master Plan Implementation Program .................................................. 27

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
2 Section I:

Introduction

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
3 I. INTRODUCTION
About the Capital Improvement Program
The Town of Atherton’s Five-Year Capital Improvement Program (CIP) summarizes anticipated resources and their estimated uses for major infrastructure and other capital construction, improvement, and maintenance projects.

The CIP is a five-year planning tool that identifies anticipated capital improvements and their funding sources from fiscal years 2023/24 through 2027/28. The CIP does not appropriate funds, but rather, it functions as a budgeting and planning tool which supports appropriations that are made through adoption of the annual budget. The CIP is updated annually to reflect the latest community priorities, infrastructure master plans, completed projects, updated project cost estimates and available revenue sources.

Master Plans
Atherton’s City Council commissioned a number of Master Plans and studies, starting in FY 2012-13, in order to become well informed on the status of infrastructure needs.

These master plans, evaluations and studies are for the following Town-owned facilities:
• Bicycle and Pedestrian Master Plan
• Holbrook-Palmer Park Master Plan
• Civic Center Master Plan
• Storm Drainage Master Plan
• Pavement Management Program Update
• Neighborhood Traffic Management Action Plan
• Street Light Inventory
The purpose of the CIP is to incorporate the results from these Plans, along with other input including resident requests, to identify and describe capital projects that will be of long-term benefit to the residents of Atherton. As such, the programs and projects enclosed in this CIP are dedicated to enhancing accessibility, safety, and the built environment throughout the Town by targeting various transportation, drainage, park, and facilities improvements.

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
4 The CIP projects were selected based on the following factors:
• Implementation of the Town’s General Plan Guidelines
• Town Council and Community direction
• Implementation of accepted and approved Master Plans
• Implementation of Facilities’ planning and priorities • Maintenance needs of roadways and safety of roadway users • Ability to improve transportation deficiencies
• Drainage facilities improvement needs
The five-year CIP identifies the highest priority capital needs that can be addressed within the available and forecasted revenue. These capital needs are matched to their eligible funding consisting of the previous year’s fund balances and five-year revenue projections identified by the Finance department.

CIP Document Organization
The CIP is organized to serves two primary purposes. First, it describes funding sources and discusses their sources and uses. Next, it provides a description of the planned transportation, drainage, park, and facility capital improvements developed through an examination of the Town’s capital needs.

As such this CIP is organized into three parts.

I. Introduction: This provides an overview of the purposes of the Capital Improvement Program.

II. Detail of Funding Sources and Revenues: This section describes the anticipated funding and revenue sources supporting the projects and programs contained in this CIP.

III. CIP Project List and Budgeting Schedule: This section provides a detailed overview of the projects and budgeting of project expenditures in relation to available forecasted funding over the next five years.

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
5 Section II:

Funding Sources
& Revenues

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
6 II. FUNDING DESCRIPTIONS
The Town of Atherton’s Capital Projects contained in this CIP are financed through a variety of funding and revenue sources. These funding sources may include:
 General Fund
 Gas Tax
 Atherton Channel Fund
 Measure S - Special Parcel Tax
 Measure A
 Measure M
 Measure W
General Fund (Capital Improvement)
The General Fund provides funding for the Town’s general programs and day-today operations. This includes Town management, administration, parks and recreation operations, public works operations, law enforcement, trash hauling, special operational programs, planning, and general Town services. It also includes an annual payment to mitigate accessibility risks from ABAG Plan, the Joint Powers Authority that provides liability insurance.

When accounting for General Fund use, the fund description on the individual project pages shows as Capital Improvement. The General Fund includes the money raised by the local property tax for a given year as well as one-time grant funds received for specific projects and purposes. The intent is to budget annually a certain amount from the General Fund to address Town priorities.

Measure S (Special Parcel Tax)
Approved by a 2/3rds vote of Atherton residents in November 2013, Measure S (Special Parcel Tax) is an ordinance that continues the existing Town of Atherton Special Parcel Tax for four years. The most recent parcel tax expired in FY 2017/18.

The Special Parcel Tax was not renewed in 2018. There are still residual funds that will be used for authorized capital project infrastructure needs, with available capital improvement funds programmed in FY 2023/24.

The Special Parcel Tax provided funding to maintain police emergency response services, street repair and maintenance, drainage facility repair and maintenance, and other capital improvements. The Special Parcel Tax generated approximately

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
7 $1.86 million annually and was divided 20% to Police Services and 80% to capital projects. The sunset of the Special Parcel Tax required the discontinuation of certain programs and projects.

Measure A
Measure A is a voter approved half-cent sales tax for countywide transportation projects and programs. In 2009, county voters overwhelmingly approved a reauthorization of Measure A through 2033.

The purpose of these funds are to maintain local streets and roads, repair potholes and sidewalks, develop alternative transportation options such as bicycling and pedestrian programs, and to develop and implement traffic operations and safety projects.

Measure A dollars are distributed on a formula allocation based on population and the number of road-miles. Atherton receives approximately $370,000 annually through Measure A.

Measure M
________________________________________________________________________ Approved by voters in November 2010, the Congestion Management Agency for San Mateo County levies a $10 registration fee on vehicles registered in San Mateo County. This Measure is set to expire in 2035 (25 years).

These funds help to maintain neighborhood streets, fix potholes, provide transportation options, improve traffic circulation, reduce congestion, reduce water pollution from oil and gas runoff, and provide safe routes to schools.

Approximately 50% of Measure M revenues fund Countywide Transportation Programs, and the other 50% is formula-allocated to local agencies. The Town of Atherton receives approximately $75,000 per year from Measure M.

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
8 Measure W
________________________________________________________________________ Approved by voters in November 2018, Measure W is a half-cent sales tax on qualified retail transactions for use on transportation improvements and maintain affordable transit. This Measure is set to expire in 30 years (2048).

The distribution of funds are shaped by the San Mateo County Congestion Relief Plan. The Plan includes the five (5) following investment categories:
• Countywide Highway Congestion Improvements
• Local safety, pothole and congestion relief improvements • Bicycle and pedestrian improvements
• Regional Transit Connections
• County public transportation improvements.

Ten percent (10%) of the annual revenue is allocated to the County of San Mateo and the cites of the County for transportation investments using a distribution formula that is based 50% on population and 50% on road miles (adjusted annually). The Town’s allocation of the Measure W funds is approximately 1.74% of the City/County distribution, which is projected to be approximately $145,000.

The Town may use Measure W funds for street paving and pothole repair, bicycle/pedestrian safety projects, promoting alternative modes of transportation, planning and implementing traffic and safety projects including signal coordination, and implementing advanced technologies and communications of the roadway system.

Gas Tax
Atherton receives a formula allocation of funds based upon population and lane miles. In FY 2023-24 the Town will receive approximately $205,000 in regular Gas Tax revenues. This amount is augmented with additional revenues from the Road Repair and Accountability Act of 2017 (SB 1). Effective November 1, 2017, the gasoline excise tax was increased 12 cents per gallon and the excise tax on diesel was increased 20 cents per gallon. SB 1 also increased the vehicle registration tax effective January 1, 2018 and an additional vehicle registration tax will be applied to zero emission vehicles effective July 1, 2020. As a result, the total Gas Tax

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
9 allocations to the Town is expected to be approximately $375,000 in FY 2023/24.

With the proposed funding through the Capital Improvements Program, the Town will be able to achieve the Maintenance of Effort requirements to continue to receive SB1 funds.

Atherton Channel Fund
Fees collected by the Town to finance drainage and related improvements/ repairs and environmental monitoring for those portions of the Channel for which the Town is responsible.

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
10 Fund Sources in FY 2023/24
The sources used to fund the FY 2023/24 capital improvements total approximately $8.87 million and consist of existing fund balances plus new income. The three major sources of these funds are the General Fund (Capital Improvement), Measure A and Gas Tax. These funds are used to fund bicycle, pedestrian and traffic safety improvements, and road maintenance and drainage projects. These and other capital projects are described in detail in the next section of this CIP.

The chart below depicts this fiscal year’s funding sources for the Town’s capital improvements.

Measure A,
$430,000 , 5%
Gas Tax,
$375,000 , 4%
Measure M,
$75,000 , 1%
Atherton Channel,
$127,000 , 1%
Capital Improvements,
$7,715,000 , 87%
Measure W,
$145,000 , 2%
Funding Revenue Sources
Fiscal Year 2023/24

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
11 Capital Program Expenditures for FY 2023/24
The CIP anticipates appropriating approximately $8.97 million in Fiscal Year 2023/24. The major expenditures planned are for roadway maintenance, drainage, traffic safety, and bicycle and pedestrian improvement projects. These project expenditures, in addition to other capital projects are identified in the chart below.

Parcel Tax,
$110,000 , 1%
Measure A,
$385,000 , 4%
Gas Tax,
$300,000 , 3%
Measure M,
$75,000 , 1%
Atherton Channel,
$210,000 , 2%
Capital Improvements,
$7,750,000 , 87%
Measure W,
$140,000 , 2%
Projected Budget Expenditures
Fiscal Year 2023/24

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
12 Section III:

Capital Projects

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
13 Project Type: Streets & Transportation
Project Name: Traffic Control Devices Program - #56070
Project Description: This program provides ongoing funding for the repair and replacement of regulatory, warning and advisory street signage, striping, cross walks, and markings, necessary to maintain safe and efficient roadways within the Town of Atherton.

This program also provides a funding source to install additional signage identified by staff and/or the Transportation Committee and approved by the City Council, as necessary.

Funding Plan and Project Costs
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Measure A $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Totals $15,000 $15,000 $15,000 $15,000 $15,000 $75,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
14 Project Type: Streets & Transportation
Project Name: Traffic Safety Improvement Program - #56064 Project Description: This program provides funding for data collection and studies such as engineering technical reports, traffic counts, speed surveys, and traffic signal warrant studies. It also funds traffic control measures and roadway improvements to improve vehicular, bicycle and pedestrian safety items such as fixed solar powered radar speed indicators, and flashing LED pedestrian activated crossing signs. Priority projects include:
• Alameda de las Pulgas Safety Improvements – Funded over multiple Fiscal Years $600,000 (FY 2022/23), $1,850,000 (FY 2023/24), including a $2,000,000 Federal grant • Purchase fixed solar powered radar speed indicators estimate – $15,000 (FY 2023/24) • Traffic Counts and Speed Surveys – $25,000 (FY 2023/24) Funding Plan and Project Costs
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Capital Improvements $1,850,000 $0 $0 $0 $0 $1,850,000
Measure A $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 Measure M $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Totals $1,890,000 $40,000 $40,000 $40,000 $40,000 $2,050,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
15 Project Type: Streets & Transportation
Project Name: Bicycle & Pedestrian Master Plan Implementation Program - #56059 Project Description: The Town's Bicycle and Pedestrian Master Plan was accepted by the Council in November of 2014. The Master
Plan identifies priority Bicycle and Pedestrian
improvement projects throughout Town. This
program funds improvements to the routes as
identified in the Master Plan. Work continues to
implement various projects funded in the
previous fiscal year.

Priority projects include:
• Identify opportunities to improve safety and awareness on heavily used routes servicing schools and parks
• Seek grant funding and partnership opportunities to implement improvements identified in the Town of Atherton Bicycle and Pedestrian Master Plan – estimate $25,000 (FY 2023/24)
• Watkins Avenue Pedestrian Improvements, Middlefield Road to McCormick Lane – estimate $100,000 (FY 2022/23)
• Selby Lane Bicycle Lane Improvements – Funded over multiple Fiscal Years - $250,000 (FY 2022/23), $1,150,000 (FY 2023/24)
• Fair Oaks Lane at Lloyden drive Pedestrian Improvements – estimate $175,000 (FY 2022/23)
• El Camino Real Complete Streets Gap Closure Project – Planning Study (funded by SMCTA Bike and Pedestrian Program Grant)
• Stockbridge Avenue at Alameda de las Pulgas Pedestrian Crossing Improvements (Rectangular Rapid Flashing Beacons) – estimate $100,000 (FY 2023/24) • Projects Planned for Future Years
o Watkins Avenue Pedestrian Improvements Study – Dinkelspiel Station Lane to El Camino Real (2024/25)
o Bicycle and Pedestrian Master Plan Update (FY 2024/25)

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
16 o El Camino Real Complete Streets Gap Closure – Project Approval/Environmental Documentation Phase (Beginning FY 2024/25 – contingent on grant funding) o Atherton Avenue Bicycle Lanes (Beginning FY 2024/25)
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Capital Improvements $1,250,000 $7500,000 $1,750,000 $1,000,000 $500,000 $5,250,000 Measure A Fund $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 Totals $1,275,000 $7755,000 $1,775,000 $1,025,000 $525,000 $5,375,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
17 Project Type: Streets & Transportation
Project Name: Road Maintenance Program - #56003
Project Description: This is an annual program
combining patching, sealing and overlays to maintain
roads in a cost-effective manner. Every two years, an
engineering survey of pavement condition is performed
by independent assessors, who determine a pavement
condition index (PCI) and also recommends specific
maintenance strategies for each road. Staff analyzes the data, conducts physical inspections, and recommends an
annual program to cost-effectively maintain roads. The
funds proposed for this program include the allocation of SB-1, Gas Tax, Measures A, M and W, and Capital Improvement Funds in the amount of $1,580,000 for FY 2023/24. Funds associated with the Roadway Maintenance and Rehabilitation Account (RMRA) approved through SB-1 in 2017 are subject to maintenance of effort requirements which is supported by the proposed Capital Improvement funds in the current and future years.

The streets are to be determined based on their PCI index listing when it comes out in November along with visual assessments and other priorities. Special attention will be paid the Town’s roadside drainage systems to ensure that the edges of pavement do not create situations that could be hazardous to pedestrians or impede drainage.
• Two-inch grind and overlay (on various streets throughout Town) – estimate $850,000 • Maintenance Dig-outs (on various streets throughout Town) – estimate $360,000 • Cape Seal/Slurry Seal (on various streets throughout Town) – estimate $370,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
18 Funding Plan and Project Costs

Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Special Parcel Tax $110,000 $0 $0 $0 $0 $110,000
Capital Improvement $840,000 $840,000 $840,000 $840,000 $840,000 $4,200,000 Measure A $280,000 $250,000 $250,000 $250,000 $250,000 $1,280,000 Gas Tax $150,000 $150,00 $150,000 $150,000 $150,000 $750,000 Measure M $60,000 $75,000 $75,000 $75,000 $75,000 $360,000 Measure W $140,000 $140,000 $140,000 $140,000 $140,000 $700,000 Totals $1,580,000 $1,455,000 $1,455,000 $1,455,000 $1,455,000 $7,400,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
19 Project Type: Streets & Transportation
Project Type: Streets and Transportation
Project Name: Neighborhood Traffic Management Program - #56078 Project Description: This is a new program in support of the Neighborhood Traffic Management Program (NTMP). The NTMP is designed to respond to concerns regarding increasing traffic volumes and vehicular speeds in residential neighborhoods. The NTMP is presently making its way through the Transportation Committee and will be presented to the City Council for adoption as a blueprint for addressing neighborhood traffic concerns.

The NTMP provides a framework for the selection, application, and implementation of traffic calming improvement measures in the Town of Atherton. The NTMP provides a systematic framework for handling neighborhood traffic requests to ensure equitable and effective solutions. The NTMP represents the Town of Atherton’s commitment to enhance the safety and livability of residential neighborhoods.

This program provides funding for improvements on neighborhood streets that meet program qualifying criteria and have demonstrated support of affected residences under the proposed policy document.

The Town has approved the initial projects in its Neighborhood Traffic Management Action Plan.

This program provides funding to initiate implementation of the traffic calming pilot projects identified through the Plan. Funding for FY 2023/24 is in addition to carryover funds from previous fiscal years.

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
20 Funding Plan and Project Costs
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Measure A $40,000 $10,000 $10,000 $10,000 $10,000 $80,000 Totals $40,000 $10,000 $10,000 $10,000 $10,000 $80,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
21 Project Type: Drainage
Project Name: Drainage Improvements Program - #56034
Project Description: In FY 2013-14, the City Council approved an update the Town’s Drainage Master Plan. The Master Plan identified Tier 1 projects, those with the highest need based on improving safety, reducing flooding, and mitigating environmental degradation as all being in the upper reach of the Atherton Channel.

Projects that are identified as the Town’s responsibility will be assessed for deficiencies. Funding in the first year of the CIP is proposed for engineering and surveying to identify areas of responsibility, followed by design of high-priority improvements, and required environmental permitting. This process typically takes a year or more to complete. Future years include funding for project construction but are merely placeholder amounts for fiscal planning.

This program also includes the implementation of a Green Infrastructure Plan and as otherwise required by the Municipal Regional Stormwater Permit issued by the Regional Water Quality Control Board. Green infrastructure improvements would include: required stormwater treatment measures associated with the Selby Lane Bicycle Lanes Project, roadway improvements, and potentially on Lloyden Drive (at Fair Oaks) and on Polhemus Avenue as identified in the Green Infrastructure Master Plan. Funding shown for FY 2023/24 is in addition to carryover funds from previous fiscal years.

Funding for the following improvements is estimated at:
• Atherton Channel Assessment and Relining Upstream of Alameda de las Pulgas – Funded over multiple fiscal years $400,000 (FY 2022/23), $2,400,000 (FY 2023/24) • Green Infrastructure Plan Implementation – estimate $200,000 (FY 2023/24) • Atherton Channel culvert and detention system improvements at Alameda de las Pulgas and Las Lomitas Elementary School – estimate $450,000 (FY 2023/24), $2,750,000 (FY 2024/25). Pending approval of $2,000,000 in grant funding. • El Camino Real Long-Term Solutions – estimate $250,000 (FY2023/24), $2,750,000 (FY 2024/25).

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
22 Funding Plan and Project Costs
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Atherton Channel $200,000 $100,000 $50,000 $50,000 $50,000 $450,000 Capital Improvement $3,100,000 $5,700,000 $200,000 $450,000 $2,750,000 $12,200,000 Totals $3,300,000 $5,800,000 $250,000 $500,000 $2,800,000 $12,650,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
23 Project Type: Drainage
Project Name: Upper Atherton Channel Monitoring - #56037 Project Description: The Upper Atherton Channel Phase 2 project was completed in December 2011. As part of the permit requirements, a 10-year monitoring period was required to assess the health and habitat for the red-legged frog population and plants installed to provide an adequate frog habitat. The completion of the Belbrook Culvert Repair and Slope Stabilization project required a 5-year monitoring period for plant establishment. It is anticipated that additional monitoring will be required as the Atherton Channel and associated drainage is improved.

Funding Plan and Project Costs
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Atherton Channel $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Totals $10,000 $10,000 $10,000 $10,000 $10,000 $50,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
24 Project Type: Town Buildings, Park and Facilities
Project Name: Accessibility Improvements Program - #56060 Project Description: Title 28 of the Code of Federal Regulations (CFR) Part 35.150 requires public entities to make each of its existing facilities accessible to and usable by individuals with disabilities. The Town performs a required annual evaluation of facilities to identify areas that need to be improved.

The Accessibility Improvements Program provides funding to design and implement improvements necessary to correct deficiencies identified as part of the evaluation process. Sample improvements may include projects such as installation of new ADA compliant sidewalk ramps and access improvements to and within Town owned and operated facilities.

Funding Plan and Project Costs
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Capital Improvement
Projects $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Totals $10,000 $10,000 $10,000 $10,000 $10,000 $50,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
25 Project Type: Town Buildings, Park and Facilities
Project Name: Civic Center Master Plan Implementation Program - #54015 Project Description: The construction of the Town Center complex, including Administration offices, Community Services, Police Station, new Atherton Library and Civic Court was completed in FY 2022-23. Master Plan implementation is moving into its next phase in accommodating uses of the Town Center complex.

This program also includes the improvement of the former Atherton Rail Station building and grounds for integration into the new Civic Center, funded in FY 2022/23, and is scheduled to be completed in FY 2023/24. The project was primarily funded with grant funds from the Joint Powers Board (Caltrain)/San Mateo County Transportation Authority (Measure A - Caltrain).

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
26 Funding Plan and Project Costs
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Capital Improvement
Projects $150,000 $100,000 $100,000 $0 $0 $350,000
Totals $150,000 $100,000 $100,000 $0 $0 $350,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
27 Project Type: Town Buildings, Park and Facilities
Project Name: Park Master Plan Implementation Program - #56063 Project Description: The Holbrook-Palmer Park Improvements Program is designed to implement a number of the proposed projects from the 2015 Park Facilities Master plan update, as recommended by the Park and Recreation Committee and approved by the Atherton City Council. In addition to new projects, several projects were funded in FY 2022/23 and carry forward into FY 2023/24.
• Park Circulation and Pedestrian Circulation improvements – Construct the Park entrance including the entry and exit driveways, pedestrian entry and exit pathways, Main House loop, DG pathways, focal point plaza spaces, and crosswalks. The construction contract for the Access and Circulation Improvements project is scheduled for award in FY 2022/23 and is scheduled to be completed in FY 2023/24. Project funding includes anticipated reimbursement grant funding from the County of Santa Clara (Stanford Mitigation Grant Funds) and from the State of California Department of Parks and Recreation (Prop 68 - Per Capita Program).
• Fencing Improvements along Watkins Avenue – project was funded in FY 2022/23 and is currently under design and construction is scheduled to be completed in FY 2023/24 – $200,000 (FY 2022/23)
• Parking Lot Repairs (font lot) – project was funded in FY 2022/23 and is currently under design. Construction is scheduled to be completed in FY 2023/24 estimate $350,000 (FY 2022/23)
• Park Playground Improvements - estimate $200,000 (FY 2023/24), $1,000,000 (FY2024/25)
• General assessment and miscellaneous repairs – estimate $100,000 (FY 2023/24) • Solar and Energy Resiliency Improvements – estimate $150,000 (FY 2025/26) Funding Plan and Project Costs
Funding Source 23/24 24/25 25/26 26/27 27/28 Totals
Capital Improvement $300,000 $1,250,000 $500,000 $250,000 $250,000 $2,550,000 Totals $300,000 $1,250,000 $500,000 $250,000 $250,000 $2,550,000

Capital Improvement Program
Fiscal Years 2023/24 through 2027/2028
28 Page 300 of 473

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2023 TO 2028
Forecast 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Five Year
Total
BEGINNING FUND BALANCE $ 113,173 $ 3,173 $ 3,173 $ 3,173 $ 3,173 Revenue
201-00-40003-000 Special Tax $
201-00-48001-000 Interest Income $
201-00-45020-000 Other Reimbursements $
$
TOTAL REVENUE - FUND 201 $ $ $ $ $ $
Expenditures
201-50-56003-000 Road Maintenance Program $ 110,000 $ 110,000 201-50-56034-000 Drainage Improvements Original Budget $ Drainage Improvements ECR Cross Streets $
TOTAL EXPENDITURES - FUND 201 $ 110,000 $ $ $ $ $ 110,000 ENDING FUND BALANCE $ 3,173 $ 3,173 $ 3,173 $ 3,173 $ 3,173 BEGINNING FUND BALANCE $ 151,489 $ 196,489 $ 241,489 $ 286,489 $ 331,489 Revenue
202-00-41003-050 Transportation Co Measure A Sales Tax $ 430,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,910,000 202-00-48001-050 Interest Income $
TOTAL REVENUE - FUND 202 $ 430,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,910,000 Expenditures
202-50-52001-000 Annual Financial Audit (Measure A) $
202-50-54025-000 Congestion Relief (C/CAG) Fee $
202-50-56003-000 Road Maintenance Program $ 280,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,280,000 202-50-56059-000 Bike & Pedestrian Improvement Program $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 202-50-56064-000 Traffic Safety Improvement Program $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 202-50-56070-000 Traffic Control Devices Program $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 202-50-56078-000 Neighborhood Traffic Management Program $ 40,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 80,000 TOTAL EXPENDITURES - FUND 202 $ 385,000 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 1,685,000 MEASURE A - FUND 202
ENDING FUND BALANCE $ 196,489 $ 241,489 $ 286,489 $ 331,489 $ 376,489 Account Fund Name
SPECIAL PARCEL TAX - FUND 201
SPECIAL PARCEL TAX - FUND 201
MEASURE A - FUND 202

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2023 TO 2028
Forecast 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 206,529 $ 281,529 $ 331,529 $ 381,529 $ 431,529 Revenue
203-00-45001-050 Gas Tax - 2105 $ 375,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 1,775,000 $
TOTAL REVENUE - FUND 203 $ 375,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 1,775,000 Expenditures
203-50-52001-000 State Controller Street Report Preparation Fee $ 203-50-54026-000 C/CAG Gas Tax Fee $
203-50-56003-000 Road Maintenace Program $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 203-50-56999-000 Engineering/Staff Costs (estimate) $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 TOTAL EXPENDITURES - FUND 203 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 GAS TAX - FUND 203
ENDING FUND BALANCE $ 281,529 $ 331,529 $ 381,529 $ 431,529 $ 481,529 BEGINNING FUND BALANCE $ 216,149 $ 216,149 $ 201,149 $ 186,149 $ 171,149 Revenue
204-00-45025-050 SMCVehicle Registration Fee $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-00-48001-050 Interest Income $
TOTAL REVENUE - FUND 204 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Expenditures
204-50-56003-000 Road Maintenance Program $ 60,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 360,000 204-50-56064-000 Traffic Safety $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 TOTAL EXPENDITURES - FUND 204 $ 75,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 435,000 ENDING FUND BALANCE $ 216,149 $ 201,149 $ 186,149 $ 171,149 $ 156,149 COUNTY MEASURE M- FUND 204
COUNTY MEASURE M- FUND 204
GAS TAX - FUND 203

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2023 TO 2028
Forecast 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Five Year
Total
Account Fund Name
NNING FUND BALA BEGINNING FUND BALANCE $ 524,243 $ 529,243 $ 534,243 $ 539,243 $ 544,243 Revenue
205-00-45030-000 Measure W County half cent Sale Tax Congestion Relief Tax $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 $
TOTAL REVENUE - FUND 205 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 Expenditures
205-50-56003-000 Road Maintenance $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 700,000 TOTAL EXPENDITURES - FUND 205 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 700,000 ENDING FUND BALANCE $ 529,243 $ 534,243 $ 539,243 $ 544,243 $ 549,243 BEGINNING FUND BALANCE $ 1,467,373 $ 1,432,373 $ 3,447,373 $ 3,437,373 $ 3,427,373 Revenue
CalTrain revenue Grant (Measure A) $
401-00-49001-000 Transfer In from General Fund $ 5,890,000 $ 8,940,000 $ 3,690,000 $ 2,940,000 $ 4,740,000 $ 26,200,000 Eshoo Grant (ADPL) $ 1,600,000 $ 1,600,000
Eshoo Grant - pending (Atherton Channel - Culvert & Detention) $ 225,000 $ 2,025,000 $ 2,250,000 TOTAL REVENUE - FUND 204 $ 7,715,000 $ 10,965,000 $ 3,690,000 $ 2,940,000 $ 4,740,000 $ 30,050,000 Expenditures
401-50-54015-000 Town Center $ 150,000 $ 100,000 $ 100,000 $ 350,000 401-50-56059-000 Bike & Ped $ 1,250,000 $ 750,000 $ 1,750,000 $ 1,000,000 $ 500,000 $ 5,250,000 401-50-56063-000 Park Master Plan $ 200,000 $ 1,150,000 $ 400,000 $ 150,000 $ 150,000 $ 2,050,000 General Assessment & Repairs $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 401-50-56091-000 Drainage Improvements (Atherton Channel Assessment and Relining) $ 2,900,000 $ 4,825,000 $ $ 250,000 $ 2,500,000 $ 10,475,000 401-50-56003-203 Road Maintenace Program $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 4,200,000 401-50-56093-000 Traffic Safety Improvement Program-Alameda De Las Pulgas Improvement $ 1,850,000 $ 1,850,000 401-50-56060-000 Accessibility Improvement Program $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 401-50-56080-000 Green Infrasturcture Plan- $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 250,000 $ 1,050,000 Facility Replacement/Improvements $ 250,000 $ 300,000 $ 300,000 $ 400,000 $ 400,000 TOTAL EXPENDITURES - FUND 401 $ 7,750,000 $ 8,950,000 $ 3,700,000 $ 2,950,000 $ 4,750,000 $ 28,100,000 ENDING FUND BALANCE $ 1,432,373 $ 3,447,373 $ 3,437,373 $ 3,427,373 $ 3,417,373 COUNTY MEASURE W- FUND 205
COUNTY MEASURE W- FUND 205
CAPITAL IMPROVEMENT PROJECTS - FUND 401
CAPITAL IMPROVEMENT PROJECTS - FUND 401

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2023 TO 2028
Forecast 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 675,256 $ 592,256 $ 609,571 $ 676,886 $ 744,201 Revenue
403-00-40001-050 Secured Property Tax $ 98,985 $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 496,185 403-00-40002-050 Unsecured Property Tax $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 30,000 403-00-40004-050 SB 813 Redemption-supplemental $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 16,375 403-00-40005-050 Home Owners Exemption $ 240 $ 240 $ 240 $ 240 $ 240 $ 1,200 403-00-40008-050 ERAF Subvention $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 86,500 403-00-48001-050 Interest Income $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 6,000 $
TOTAL REVENUE - FUND 403 $ 127,000 $ 127,315 $ 127,315 $ 127,315 $ 127,315 $ 636,260 Expenditures
403-50-56037-000 Upper Channel Repair Monitoring Phase 1 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 403-50-56077-000 Drainage Improvements (Atherton Channel Assessment and Relining) $ 200,000 $ 200,000 Drainage Improvements $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 403-50-56080-000 Green Infrastructure Plan $
TOTAL EXPENDITURES - FUND 403 $ 210,000 $ 110,000 $ 60,000 $ 60,000 $ 60,000 $ 500,000 ATHERTON CHANNEL- FUND 403
ENDING FUND BALANCE $ 592,256 $ 609,571 $ 676,886 $ 744,201 $ 811,516 ATHERTON CHANNEL- FUND 403