Atherton City Council
June 21, 2023

AGENDA PACKET
Town of Atherton
City Council
JUNE 21, 2023
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor Hawkins­Manuelian, Mayor Widmer

PRESENTATIONS
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Departmental Written Reports
Meeting Agenda Packet – June 21, 2023

prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Departmental Written Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 10)

1. APPROVAL OF BILLS AND CLAIMS FOR MAY 2023 IN THE AMOUNT OF $1,470,060
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for May 2023 in the amount of $1,470,060.

Description: This is a routine item of the itemized bills and claims for Council review and approval.

2. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for May 10, May 17, and June 7, 2023, City Council Meetings.

Description: This is a routine item to approve the minutes from prior City Council meetings.

3. SECOND READING AND ADOPTION OF AN ORDINANCE REPLACING ATHERTON MUNICIPAL CODE CHAPTER 2.04 RELATED TO MEETING LOCATIONS FOR THE CITY COUNCIL
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council accept for second reading and adopt an ordinance replacing Atherton Municipal Code Chapter 2.04 related to meeting locations for the City Council.

Description: This item involves the introduction of an Ordinance for 2  Reading and adoption to update the City Council’s meeting location

4. RATIFY AGE­FRIENDLY COMMUNITIES CITY COUNCIL STANDING

COMMITTEE
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council ratify the Mayor’s selection of Vice Mayor Diana Hawkins­Manuelian and Council Member Lewis as a Standing Committee to assist with the Town’s Age­Friendly Communities Application process.

Description: This item involves ratification of a Mayor­selected Limited Term Standing Committee of the Council to work with the County and CAFE on Age Friendly solutions for Atherton.

5. ADOPT RESOLUTION 23­XX UPDATING THE PURCHASING LIMITS AS REQUIRED BY ATHERTON MUNICIPAL CODE CHAPTER 3.16
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation:ItisrecommendedthattheCouncilapprovetheattachedResolutionrevising nd
Meeting Agenda Packet – June 21, 2023

Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council ratify the Mayor’s selection of Vice Mayor Diana Hawkins­Manuelian and Council Member Lewis as a Standing Committee to assist with the Town’s Age­Friendly Communities Application process.

Description: This item involves ratification of a Mayor­selected Limited Term Standing Committee of the Council to work with the County and CAFE on Age Friendly solutions for Atherton.

5. ADOPT RESOLUTION 23­XX UPDATING THE PURCHASING LIMITS AS REQUIRED BY ATHERTON MUNICIPAL CODE CHAPTER 3.16
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council approve the attached Resolution revising purchasing policy amount limits as required in Chapter 3.16 of the Atherton Municipal Code.

Description: This item updates the purchasing authority limits for the City Manager.

6. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 2023­24.

Description: This item involves adoption of a Resolution stating the Town’s compliance with SB1 for Road Maintenance Projects.

7. AWARD OF CONTRACT FOR THE HOLBROOK­PALMER PARK ACCESS AND CIRCULATION PROJECT, PROJECT NUMBER 56083
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for the Holbrook­Palmer Park Access and Circulation Project, project number 56083, to the lowest responsive bidder, Suarez & Muñoz  of Hayward for $1,325,797; authorize a task order with Wildan Engineering for construction management and inspection services in an amount not­to exceed $155,952; authorize construction contract change orders up to $130,000; appropriate funds from the Capital Improvement Fund for the project and associated contracts; direct the City Attorney to prepare the construction contract; and authorize the City Manager to execute the contract on behalf of the Town.

Description: This item is approval of a contract for improvements in Holbrook­Palmer Park.

8. APPROVAL FOR ACCEPTANCE OF A $195,000 ANONYMOUS DONATION FOR A MUTLI­POLICE AGENCY ONE YEAR FULL TIME POLICE WELLNESS
PROGRAM COORDINATOR
Report: Steve D. McCulley, Chief of Police
Recommendation: Approve and accept the $195,000 anonymous donation for a one­year full time police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.

Description: This item involves City Council approval and acceptance of the $195,000 anonymous donation for a one­year full time police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.

9. MCE CORPORATION PUBLIC WORKS MAINTENANCE AND MAINTENANCE MANAGEMENT SERVICES CONTRACT EXTENSION
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize a 3­year contract extension with Meeting Agenda Packet – June 21, 2023

time police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.

Description: This item involves City Council approval and acceptance of the $195,000 anonymous donation for a one­year full time police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.

9. MCE CORPORATION PUBLIC WORKS MAINTENANCE AND MAINTENANCE MANAGEMENT SERVICES CONTRACT EXTENSION
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize a 3­year contract extension with MCE Corporation for the continuation of Public Works Maintenance and Maintenance Management Services with not­to­exceed amount of $633,000 for Fiscal Year 2023­24; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the extension on behalf of the Town.

Description: This item involves a renewal of the MCE Contract for the provision of public works field services for the Town.

10. BUILDING AND LIFE SAFETY SERVICES CONTRACT AMENDMENT WITH INTERWEST CONSULTING GROUP
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council direct the City Attorney to prepare and authorize the City Manager to execute an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group on a month­to­month basis pending the adoption of the Town’s new permit fee schedule.

Description: This item involves a short extension to the contract with Interwest for the provision of Building & Life Safety Services until the Town’s Fee Resolution is considered.

PUBLIC HEARING (Items 11 – 12)

11. INTRODUCTION BY TITLE ONLY AND WAIVE FIRST READING OF ORDINANCE NO. ______, AMENDING SECTION 8.20.140 OF THE ATHERTON MUNICIPAL CODE TO PROVIDE FOR RECOVERY OF REASONABLE
ATTORNEYS' FEES TO PREVAILING PARTIES OF ACTIONS AND PROCEEDINGS BROUGHT BY THE TOWN OF ATHERTON TO ABATE PUBLIC NUISANCES Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Town Council introduce by title only and waive the first reading of Ordinance No. ____, amending Section 8.20.140 of the Atherton Municipal Code, to provide for recovery of reasonable attorneys' fees to the prevailing parties of actions and proceedings brought by the Town of Atherton to abate public nuisances.

Description: This item is introduction of an Ordiannce that would provide for recovery of reasonable attorneys’ fees to the prevailing party for nusiance abatement.

12. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2023/24 OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF, MEMORANDUM OF UNDERSTANDING FOR THE ATHERTON POLICE OFFICERS ASSOCIATION; 2023/24 SALARY AND CLASSIFICATION SCHEDULE, GANN LIMIT APPROPRIATIONS, AND ARPA

FUNDING
Report: Recommendation: Adopt the accompanying Resolutions (adoption of all Resolutions bdbti)
Meeting Agenda Packet – June 21, 2023

Description: This item is introduction of an Ordiannce that would provide for recovery of reasonable attorneys’ fees to the prevailing party for nusiance abatement.

12. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2023/24 OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF, MEMORANDUM OF UNDERSTANDING FOR THE ATHERTON POLICE OFFICERS ASSOCIATION; 2023/24 SALARY AND CLASSIFICATION SCHEDULE, GANN LIMIT APPROPRIATIONS, AND ARPA

FUNDING
Report: Recommendation: Adopt the accompanying Resolutions (adoption of all Resolutions may be done by one motion):

1. Resolution of the City Council of the Town of Atherton Adopting the Fiscal Year 2023­2024 Operating and Capital Improvement Program Budget;

2. Resolution of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff;

3. Resolution of the City Council of the Town of Atherton Approving Fiscal Year 2023­2024 Salary Schedules and Classifications;

4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2023­2024 Pursuant to Article XIII B of the California Constitution;

5. Resolution of the City Council of the Town of Atherton ratifying the Memorandum of Understanding between the Town and the Atherton Police Officers Association for the period commencing July 1, 2023 through June 30, 2027;

6. Resolution of the City Council of the Town of Atherton regarding the receipt and use of Coronavirus State and Local Fiscal Recovery Funds from the American Rescue Plan Act of 2021.

Description: This item involves a presentation by staff to adopt the proposed Operating and Capital Improvement budget for Fiscal Year 2023/2024, the salary and benefits for unrepresented staff, Salary and Classification Schedules. Council will discuss and provide feedback on the proposed operations and CIP budget, revenues, expenditures, capital projects, salary and benefits. There is a recommendation to the Council to adopt resolutions for FY 2023/2024 Operation and Capital Budget, FY 2023/2024 Salaries and Benefit Schedules, FY 2023/2024 Gann Limit Appropriations, Atherton APOA (Police Officers Association) MOU and ARPA Funds Resolution.

REGULAR AGENDA (Items 13 – 17)

13. CONSIDERATION OF AND APPOINTMENTS TO VARIOUS TOWN
COMMITTEES AND PLANNING COMMISSION
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: 1. Review the applicants for the Town Committees and Planning Commission and make appointments to fill vacant positions. Appoint one (1) applicant to the Audit and Finance Committee to fill 4­Year terms expiring on June 30, 2027;Appoint three (3) applicants to the Bicycle and Pedestrian Committee to fill a mid­term vacancy expiring on June 30, 2026, and two (2) 4­Year terms expiring on June 30, 2027;Appoint three (3) applicants to the Environmental Programs Committee. Two (2) applicants to fill 4­Year terms expiring on June 30, 2027; and one to fill a mid­term vacancy expiring on June 30, 2025;Appoint two (2) applicants to the Parks and Recreation Committee. Two applicants to the regular seat for a 4­Year term expiring on June 30, 2027, and one applicant to the Foundation seat for a 2­Year term expiring on June 30, 2025; Appoint two (2) applicants to the Planning Commission to fill 4­Year terms expiring on June 30, 2027;Appoint two (2) applicants to the Rail Committee to fill 4­Year terms expiring on June 30, 2027;Appoint two (3) applicants to the Transportation Committee to fill a 4­Year term expiring on June 30, 2027, a mid­term vacancy expiring June 30, 2024, and a mid­term vacancy expiring Meeting Agenda Packet – June 21, 2023

and make appointments to fill vacant positions. Appoint one (1) applicant to the Audit and Finance Committee to fill 4­Year terms expiring on June 30, 2027;Appoint three (3) applicants to the Bicycle and Pedestrian Committee to fill a mid­term vacancy expiring on June 30, 2026, and two (2) 4­Year terms expiring on June 30, 2027;Appoint three (3) applicants to the Environmental Programs Committee. Two (2) applicants to fill 4­Year terms expiring on June 30, 2027; and one to fill a mid­term vacancy expiring on June 30, 2025;Appoint two (2) applicants to the Parks and Recreation Committee. Two applicants to the regular seat for a 4­Year term expiring on June 30, 2027, and one applicant to the Foundation seat for a 2­Year term expiring on June 30, 2025; Appoint two (2) applicants to the Planning Commission to fill 4­Year terms expiring on June 30, 2027;Appoint two (2) applicants to the Rail Committee to fill 4­Year terms expiring on June 30, 2027;Appoint two (3) applicants to the Transportation Committee to fill a 4­Year term expiring on June 30, 2027, a mid­term vacancy expiring June 30, 2024, and a mid­term vacancy expiring on June 30, 2026.  2. Consider modifications to the Transportation, Bicycle and Pedestrian and Rail Committees.

Description: This item involves appointments to various Town Committees and the Planning Commission. The Council will also discuss the status of and possibly make changes to the Transportation Committee, Bicycle and Pedestrian Committee, and Rail Committee.

14. KNOX PLAYSCHOOL LEASE AMENDMENT TO EXTEND THE LEASE AND ADJUSTMENT TO THE CURRENT LEASE RATE
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council consider an amendment to the current lease with Knox Playschools, Inc., extending the lease and consideration of an adjustment to the payable rent amount for the September 1, 2023, through August 31, 2024, term, with two oneyear renewal options.

Description: This item involves a possible extension of the lease agreement with Knox Playschools, Inc.

15. PROVIDE FEEDBACK AND DIRECTION REGARDING THE CONCEPTUAL DESIGN OF THE WATKINS AVENUE PEDESTRIAN IMPROVEMENTS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review the conceptual design options for the Watkins Avenue Pedestrian Improvements project and provide feedback and direction to staff.

Description: This item involves feedback from the Council on the Watkins Avenue sidewalk remediation project.

16. PROVIDE DIRECTION ON OR ADOPT THE 2023 CLIMATE ACTION PLAN UPDATE
Report: RACHAEL LONDER, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council Provide Direction on or Adopt the 2023 Climate Action Plan Update
Description: Staff will present the 2023 Climate Action Plan Update setting new greenhouse gas emissions reduction target for the Town and the community. Council will discuss and either adopt the plan or make recommendations.

17. CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: Review the staff report and consider adoption of the attached amendment to the employment agreement between the Town of Atherton and George Rodericks.

Description: Approval of the 10  Amendment to the City Manager’s Agreement to reflect a 4% CPI Adjustment and a $15,000 bonus.
th
Meeting Agenda Packet – June 21, 2023

Description: Staff will present the 2023 Climate Action Plan Update setting new greenhouse gas emissions reduction target for the Town and the community. Council will discuss and either adopt the plan or make recommendations.

17. CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: Review the staff report and consider adoption of the attached amendment to the employment agreement between the Town of Atherton and George Rodericks.

Description: Approval of the 10  Amendment to the City Manager’s Agreement to reflect a 4% CPI Adjustment and a $15,000 bonus.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.  Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752­0500.  Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF

35.104 ADA Title II)
AB 2449 & AB 361:

AB 2449 reiterated standard Brown Act teleconference rules, re­codifies the rules set out in AB 361 for times of declared emergency, and also provides for relaxed teleconferencing rules when a member of the legislative body needs to attend remotely for an emergency, or other reasons supported by “just cause.”
Teleconference Rules Available Jan. 1, 2023
A legislative body may hold a “hybrid” (partial teleconference, partial in­person) meeting without having to comply with certain procedural requirements (post agendas at teleconference locations, identify teleconference locations in the agenda, make all teleconference locations open to the public) in the following limited circumstances:

One or more members of the legislative body (but less than a quorum) have “just cause” for not dihii(hildfiliidiillhil
th
Meeting Agenda Packet – June 21, 2023

AB 2449 reiterated standard Brown Act teleconference rules, recodifies the rules set out in AB 361 for times of declared emergency, and also provides for relaxed teleconferencing rules when a member of the legislative body needs to attend remotely for an emergency, or other reasons supported by “just cause.”
Teleconference Rules Available Jan. 1, 2023
A legislative body may hold a “hybrid” (partial teleconference, partial in­person) meeting without having to comply with certain procedural requirements (post agendas at teleconference locations, identify teleconference locations in the agenda, make all teleconference locations open to the public) in the following limited circumstances:

One or more members of the legislative body (but less than a quorum) have “just cause” for not attending the meeting in person (childcare or family caregiving need, contagious illness, physical or mental disability need, or travel while on official public business); or One or more members of the legislative body (but less than a quorum) experience an “emergency circumstance” (a physical or family medical emergency that prevents in­person attendance).

The legislative body will continue to have the option to meet via teleconference by following traditional Brown Act rules of identifying, posting, and opening up their teleconference locations.

Meeting Agenda Packet – June 21, 2023

JUNE | 2023
6 MONTHLY REPORTS

DEPARTMENT AND DIVISION

CONSTRUCTION TIME
LIMITS
38 ADU PERMITTING

RESPONSE TIMES
Summary of properties
currently within the
Construction Time Limit
Penalty phase
Police Department
Response Times

DEPARTMENTAL REPORTS

GENERAL ADMIN REPORT
Reports from Ad Hoc Subcommittees, General Administration and the City Manager's Office
Reports from the City Clerk's Office, Human Resources,
Information Technology, and Sustainability.

Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates

CITY CLERK'S REPORT

FINANCE REPORT

PUBLIC WORKS REPORT

PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.

COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic

POLICE DEPARTMENT REPORT
03 09
14 15
25 32
40 39 47
Page #1

Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.

City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through G.

Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.

Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.

Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.

Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.

Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.

Page #2

The City Manager’s Office is inclusive of the City Clerk’s Office but also focuses on Council Policies and Communications. This Report provides general communications to the Council as well as updates from the Council’s various Ad Hoc and Standing Committees.

Upcoming Holidays and Out of Office
• Vacation – I will be Out of the Office from June 23 through July 9 Housing Element Update
After the Town certified, adopted and submitted its 6th Cycle Housing Element to the California Department of Housing and Community Development (HCD), initial comments were received on April 4, 2023 - here is a link to the letter received from HCD. A Report was presented to the City Council at their May 17 Regular Meeting (Link to Report) outlining HCD's feedback and recommendations.

HCD's comments require the Town to provide further analysis of the following:
o How will the Town address the needs of Extremely Low-Income (ELI) households and Special Needs Populations?
o How will the Town mitigate Affirmatively Furthering Fair Housing (AFFH) issues including fair housing, capacity, inventory, and other contributing factors? o The Town must expand the discussion of housing needs to include specific quantitative data related to income level.
o The Town must further analyze identified SB 9 sites to ensure that the unit yield predicted will achieve the Town's Regional Housing Needs Analysis (RHNA) Goals. o The Town must further analyze sites and strategies to determine if the overall site inventory meets the Town's RHNA Goals - including capacity, small and large sites, zoning for lower-income households, suitability of non-vacant sites, infrastructure, and site shortfalls. o The Town must further analyze governmental and non-governmental constraints - local processes, ordinances, densities, and other constraints. o The Town must assess its multi-family strategy to ensure that it meets the requirements of State law.
o The Town must address HCD's concerns related to its Accessory Dwelling Unit (ADU) strategy.

On Monday, July 19, the Town's Planning Team will host an Outreach Workshop to discuss the State's AFFH requirements and how they relate to the Town and its affordable housing strategies - to include any potential for multi-family. Feedback from this Workshop will feed into the City Page #3

Council's Regular Meeting on July 19 at which the Council must clearly define the required Project Description for the purposes of the California Environmental Quality Act (CEQA) review of the Town's Housing Element.

The Town's Planning Team have numerous concurrent project studies and analysis ongoing in relation to the Housing Element. These include but are not limited to: necessary CEQA review of the Town's Housing Element; creation of Objective Design Criteria; development of Land Use Ordinances for adoption consistent with the Housing Element Policies and Programs; development of an update to the Accessory Dwelling Unit Ordinance for consistency with State Law and the Housing Element; and creation of an Inclusionary Zoning Ordinance. All of these studies and analysis will proceed through a public review and engagement process as they matriculate up to the Planning Commission and ultimately the City Council.

One of the key components of the Town's Housing Element is its reliance upon ADUs as a primary means of compliance at the Very Low and Low Income categories. That reliance rests on the community to commit to using ADUs as that viable solution. ADUs offer a practical solution for multi-generational families seeking additional living space. They can provide an opportunity for homeowners to downsize and/or use the ADU to generate rental income. ADUs can be used as shared family space or caretaker space at little or no cost. There are these and other habitation scenarios that exist today that will help the Town reach its State mandate.

To help with that effort, we launched an online survey to determine what's out there now. We need to determine if there are existing ADUs or Junior ADUs that are presently in use; and, if so, at what rate are they provided? If you have an ADU or JADU and have not yet responded, please do so HERE. The Survey will be up through the month of July 2023.

We do not anticipate a formal response back to HCD until the end of 2023 and after we have completed additional outreach workshops, completed CEQA, and completed various ordinance and land use revisions. To stay abreast of these meetings and issues, please be sure to sign up for the Town's News Flashes and Public Notices and watch the Agendas and Minutes page for meeting information. The City Council meets regularly on the 1st Wednesday of each month at 4 pm for a Study Session and on the 3rd Wednesday of each month at 6 pm for a Regular Meeting.

The Planning Commission meets regularly on the 4th Wednesday of each month at 6 pm.

To stay engaged on Town topics and issues, sign up for the Town's E-News here. Comments may be sent to [email protected].

Website Resources:
o Housing Webpage
o Accessory Dwelling Units
o Housing Resources
o Housing Element Update
Videos from Council Meetings are available here.

Page #4

HHW Drop Off - June 24, 2023
The San Mateo County Household Hazardous Waste (HHW) Program is hosting a drop-off event in Menlo Park on Saturday, June 24, 2023, from 8:30 am-12:15 pm. This is open to residents of Atherton. Accepted items include cleaning products; fertilizers and garden chemicals; pesticides and rodenticides; solvents; flammable liquids; fluorescent lights; paint thinner; acids/bases; aerosol cans; automotive supplies (car batteries, motor oil, and filters, antifreeze, brake fluid), among other chemicals. No electronic, radioactive, explosive, medical, or commercial waste is accepted. This event is open to all who live in San Mateo County.

To participate, you must schedule an appointment at San Mateo County’s HHW Program: smchealth.org/hhw-appt or by calling (650) 372-6200. The event location is disclosed once your appointment is confirmed. Limit 10 gallons or 50 pounds per appointment (per car load). If you have greater than 10 gallons, you must schedule an appointment for every 10 gallons of waste and make separate vehicle trips for each appointment. No commercial waste is allowed.

Atherton residents that are unable to attend this event can still dispose of HHW for free at San Mateo County’s HHW facility Thursdays-Saturdays. You must make an appointment at smchealth.org/hhw-appt or call (650) 372-6200. Recycling/safe disposal of paint, fluorescent lights, household batteries, and used motor oil/filters can be done at a local collection center.

Visit smchealth.org/hhw-most-wanted for local drop-off sites. For more information, visit smchealth.org/hhw.

News & Events from League of CA Cities, ABAG, CalCities Advocates, & other Regional Bodies
• League of Cities Annual Conference - September 2023
• League of Cities - Six Housing Bills Cities Need to Know Legislative Consultant Report
• House of Origin Report - the House of Origin is the date by which all bills must advance from the house in which they were introduced to the second house in order to continue through the legislative process. The 2023 deadline for this was this past Friday, June 2. There were a total of 1,713 new bills that made the deadline out of 2,661 introduced by State legislators. • Senate Bill 4 (Wiener) has moved forward. Attached here is an analysis as to its impact.

In Atherton, applicability would be to Menlo College and would allow up to 40 units per acre.
• Linked here is the Legislative Consultant Report and Tracked Bills.

Planning and Building Service Delivery Evaluation
I have been speaking with a member of the Council about initiating a service delivery evaluation of building and planning services. The concern arose due to the perception by the Councilmember via comments from residents and/or builders that the Town's processes have become bureaucratic.

Page #5

The purpose of the review would be to identify areas where the Town can expedite the process through the elimination of any unnecessary steps or law. This is not a vendor evaluation; rather, an evaluation of process. For example, are there levels of review that can be consolidated? Are there requirements, such as monthly Arborist Reports, that could eliminated? Are there Code amendments that could be modified to assist with moving projects forward? Are there opportunities for technology improvements that would assist? Can we identify the basics of what's required and why it is required?
When M-Group came on board, the team set about identifying all of the various steps and processes required by the Town for each application or review. They did this as a means of getting up to speed during the transition from Good City Planning. This will provide a solid foundation for the beginning analysis. Building has its own set of submission criteria and the Building Code (State law) its own set of requirements. Interwest also has internal performance measures, with penalties for non-compliance, so their process is fairly regimented.

I will put together a scope of work. The effort is likely within my signature authority and I have an individual or two that I can reach out to that might have just the right skill set to complete the effort. I will keep you apprised.

Objective Design Standards
M-Group has taken Objective Design Standards for
Ministerial Review purposes through to adoption
in Lafayette, Monte Sereno and Los Gatos. Draft
Objective Design Standards are underway for
Calistoga—specifically for sites identified in the
Calistoga Housing Element prepared by M-Group
- Housing Element Update — and the County of Alameda, where two sets of Objective Design Standards have been prepared, one for townhomes and another for apartments and mixeduse buildings.

Objective Design Standards are just one component
of urban design and policy planning. Other work
includes corridor planning and Specific Plans, such
as the El Camino Real Specific Plan and EIR for the
City of Sunnyvale. The ECR Plan was adopted in
2022 and recently received an Award of Merit from
the Northern California Section of the American
Planning Association.

Page #6

Recent work completed by the M-Group Urban Design
team includes the Redwood City Outdoor Business
Activity Program guidelines, adopted by the City
Council in 2022.

AD HOC AND STANDING SUBCOMMITTEE UPDATES
Renovation of the Historic Train Station Ad Hoc Subcommittee (DeGolia/HawkinsManuelian) Selvavision has initiated work on the two videos working with the Subcommittee. Members of the Subcommittee are working on establishing train memorabilia connections and resources.

Refuse Services Standing Subcommittee (Widmer/DeGolia)
No Updates. A meeting is being planned during the month of June. 100-Year Celebration Subcommittee (Lewis/DeGolia)
No updates. Planning on the event continues. Primary components of the event include the 100- Oak Tree Giveaway, history tables and passport, food, and entertainment.

Minutes of meetings are available when approved and under review via the Agendas and Minutes webpage.

We did not have a quorum for the last two meetings so we were unable to approve the April minutes, but below are notes from the June 7 meeting.

Marketing
• Staff to make edits to logo (bold text and remove incorporation date from logo), passport (replace photos and add Park stamp), and postcard (consider a new photo and remove the word interactive)
• Eventbrite for optional registration is here: https://www.eventbrite.com/e/648223773757 • Staff to change Centennial Website banner
History Booths
• Staff to email [email protected] about the Schools booth(s) • Staff to email Connie Loarie about Circus Club booth
• Staff to situate Susan Knox in Park area
• Staff to purchase stamps for each area
Page #7

Tree Giveaway
• Staff to reach out to Girl Scouts and Riekes to help with giveaway • High Schools are another good option through their service hours program • Sally to visit nurseries and to coordinate purchase and delivery Food & Music
• George will send food menu for committee members to pick items that they’d like to see, staff will craft a sample menu
• Staff will reach out to Collette’s for a cake once they open • Pam to reach out to reach out to new Jazz Band director at MA, Bill Flaherty Page #8

The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst II. These core personnel provide the support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.

HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. There are two (2) vacancies with active recruitment (Associate Engineer and Junior Accountant). Staff will create a lower entry classification of Assistant Engineer position to increase the potential candidate pool. The Town is currently at 95% staffing with the listed vacancies. However, there are an additional four (4) staff on some form of leave making actual staff capacity at 86%.

Labor Relations:

The Atherton Police Officers Association (APOA) and the Town reached a tentative agreement and Council will approve and adopt the Memorandum of Understanding (MOU) with the APOA at the June 19 meeting as part of the budget adoption. The term of the MOU is from July 1, 2023, through June 30, 2027. Council will also approve updated salary schedules with the annual budget process.

IT Systems & Activities
The Town’s IT Contractor has identified a permanent staff member for onsite support and anticipate a onboarding before July. IT support is currently onsite 2 days per week with remote support the remaining days.

The Town’s IT Systems are operating within acceptable limits. Current IT priorities include:
• Staff have continued to perform support for all departments. IT special projects have included testing, labeling, and repairing data cabling in the Council Chambers and identifying and labeling fiber connections throughout the Town Center. IT has been partnering with the Police Department to replace all cameras and mounts at HolbrookPalmer Park set to begin in July. • Website Analytics:
o June 8 – June 14: 2,746 Users
o Last 7 Days Total Page Views: 6,705
§ Civic Alerts = 520
Page #9

City Clerk Monthly Report
June 21, 2023
§ Business Licenses = 200
§ Building Department = 162
§ Permit Applications – Fees - Forms = 159
§ Holbrook-Palmer Park = 150
o Sessions by device: 59% Desktop / 39% Mobile / 1% Tablet Sustainability Activities
The Environmental Programs Committee (EPC) has two (2) current vacancies and residents interested in becoming members can contact Rachael Londer, [email protected] directly to learn more. May 18, 2023, and key takeaways included:
• The EPC will finalize a survey to send to residents to plan for 2024 Earth Day. • The EPC will discuss future community outreach and engagement opportunities. • Staff will move forward with bringing the Climate Action Plan to the City Council during their Regular Meeting on June 21, 2023.

1. Climate Action Plan Update:
a. What will the Town look like in 2045? The updated Climate Action Plan creates a vision for a carbon-neutral, zero-waste community and includes actions that both the Town and its residents can take to get us there. This 2023 update to the Climate Action builds on the efforts of the 2016 Climate Action Plan, acknowledging successful efforts and identifying areas for accelerated action to meet the State’s bold goals. b. Next steps include presenting the 2023 Climate Action Plan Update at the City Council’s June 21 City Council meeting. Staff recommends that Council provides direction or adopts the 2023 Climate Action Plan Update.

2. Waste Reduction:
a. The self-service organic compost pile is now available Holbrook Palmer Park! Residents and their gardeners are encouraged to bring their own containers and shovels to collect the free compost to apply in Atherton landscapes. The compost is the product of Atherton’s green bin – turning yard waste into a productive material that gives back to the land and captures and stores short-lived climate pollutants. The pile will be regularly restocked by GreenWaste with their highest quality product. This effort is part of the Town meeting its commitment to procure 552 tons of compost, under the State’s SB 1383 requirement.

3. Transportation:
a. An RFP will be released this Summer for EV chargers at Holbrook Palmer Park to be installed in parking lots at the entrance and at Jennings Pavilion.

4. New Summer Team Member:
a. Aishani Garg, a rising Junior at Design Tech High School, is supporting sustainability programs as an intern with the Town. She is most excited to support community engagement activities and has created a survey to get feedback for 2024 Earth Day and has developed social media content. Upcoming projects include supporting outreach for electric leaf blowers, hosting educational events with the EPC, and recording podcasts as a new way to reach residents about sustainability efforts.

Page #10

City Clerk Monthly Report
June 21, 2023
Emergency Management Activities

Staff has been working closely with FEMA to submit the Town’s Request for Public Assistance to FEMA for costs incurred during the storms that occurred between December 27, 2022, to January 31, 2023. The Town’s site visit to assess damages will be on June 30, 2023.

City Clerk Activities CURRENT and ON THE HORIZON
Residents received the Summer 2023 Athertonian which can be viewed online here:
https://www.ci.atherton.ca.us/ArchiveCenter/ViewFile/Item/3853. Additional copies are available for pick up at Town Center.

There are currently 6 active Public Records Act Requests to which staff are responding. There are currently 5 open General Liability Claims.

Committee and Commissions Recruitment:

The Town is currently conducting the annual recruitment for expiring terms and for mid-term vacant seats. Committees with expiring terms and open seats are as follows:
• Audit and Finance – 1 vacancy
• Bicycle and Pedestrian – 3 vacancies
• Environmental Programs – 3 vacancies
• Parks and Recreation – 2 vacancies regular seats & 1 vacancy for foundation seat • Planning Commission – 2 vacancies
• Rail – 2 vacancies
• Transportation – 3 vacancies
Elections News:

The San Mateo County Elections Division in distributed the final invoice for the November 2022 Atherton election, for a total of $13,305. The Elections Division intends to maintain a 4-day vote center at Menlo College for future elections.

Public Information Stats

Town staff have been sharing information about Sounds of Summer, the Pickleball Survey, the ADU Match Program, and other Town programs and news on social media. Residents, community members, and other public agencies have viewed and interacted with the Town from May 1 – May 31 as follows. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town generated content.

Platform Number of followers Impressions or Accounts Reached Twitter 6 new followers, total of 590
followers
3,294 impressions
Page #11

City Clerk Monthly Report
June 21, 2023
Instagram 15 new followers, total of 1,169
followers
674 accounts reached
Facebook 1 new follower, total of 532
followers
1,452 accounts reached
NextDoor 33 new members, total of 4,545
members and 2,217 households
claimed
295 impressions
Town website subscriber group:

Distribution List Subscribers
Atherton Online Top List 1,752
News Flash Top List 1,752
Alert Center Top List 1,634
Calendar Top List 1,764
Community Outreach Initiatives
Sounds of Summer
The Atherton Sounds of Summer Concerts Series was back this year with 50+ community members coming out to enjoy music
and food each night. This series has
become a beloved tradition in our
community, bringing together
friends and families to enjoy live
music and entertainment as we
welcome summer. This year, the
Town partnered with the Library to
bring residents music and a featured
food truck the first three Thursdays
throughout the month of June from 5
p.m. - 7:30 p.m. at the Atherton
Town Center. On the last two
Thursdays of June, there will be a
premier movie screening outside of
the library. Town staff are exploring
purchasing heat lamps for future
events to create a warmer and
welcoming atmosphere.

The Sounds of Summer included:
• Jazz Night Featuring Five Ten Music and Mozzeria Pizza Page #12

City Clerk Monthly Report
June 21, 2023
• Cook'n Fenny Combo and Anabelitas
• Mercy and The Heartbeats and Vana Maria BBQ
• Puss in Boots: The Last Wish
• Lyle, Lyle, Crocodile
Centennial 100 – Year Celebration
The Town of Atherton turns 100 on September 12, 2023. Staff are working with the 100 – Year Centennial Committee on two community events:
• September 12, 2023: Residents are invited to join the City Council for a screening of a centennial video celebration, toast, and cake.
• September 24, 2023 from 11 am to 3 pm: Centennial Celebration at Town Center with history exhibits, food, family activities, live music, and tree giveaway Leading up to those celebrations, each week in the Atherton Online and on our website, we are feature icons, places, and historical moments that have made this Town the vibrant community that it is today. Check out the features here: https://www.ci.atherton.ca.us/665/100---YearCentennial-Celebration.

Page #13

The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.

Fiscal Year 2022/2023 Revenues and Expenditures
Year to Date
Months Complete – 11
% of Year Complete – 92%
Budget Revenue % Received
Park Program $ 232,800 $ 169,971 73%
Planning Permits $ 290,300 $ 297,515 102.4%
Business Licenses $ 278,000 $ 266,633 95.8%
Police $ 316,390 $ 131,500 41.5%
Sales Taxes $ 315,000 $ 249,533 79.2%
Miscellaneous $ 1,047,758 $ 1,394,638 132%
Public Works $ 836,700 $ 445,044 53.1%
Franchise Fees $ 1,011,000 $ 891,255 88.1%
Building Permits $ 1,919,000 $ 1,306,840 68.1%
Property Taxes $ 17,254,051 $ 16,015,967 92.8%
Total $ 23,500,999 $ 21,168,896 90%
Budget Expenditures % Received
City Council $ 61,513 $ 38,684 62.8%
Administration $ 1,312,087 $ 1,247,675 95%
City Attorney $ 310,000 $ 245,321 79.1%
Finance $ 897,696 $ 759,026 84.5%
Planning $ 762,071 $ 731,145 95.9%
Building $ 1,523,034 $ 949,072 62.3%
Interdepartmental $ 1,024,511 $ 865,866 84.5%
Police $ 9,526,866 $ 8,275,395 86.8%
Public Works $ 3,233,233 $ 1,870,906 57.8%
Total $ 18,651,011 $ 14,983,090 80.3%
Page #14

The Public Works Department consists of a Public Works Director, Public Works Maintenance Manager (newly hired), Associate Engineer (Vacant), Town Arborist/Parks Manger and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.

Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).

MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.

Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.

Month Curb Miles Weight (tons) Cubic Yards
July 60 12 4
August 60 12 3
September 66 4.4 2
October 60 4 2
November 80 4.4 2.2
December 80 6.2 4.2
January 80 12 6
February 32 6 6
March 42 12 16.8
April 42 6 12
May 46 6 12
June
Total 648 85 70.2
Page #15

Services Requests
• Sign repairs in various locations including:
o Truck sign on Middlefield road at
Marsh Road
o No-parking signs on Oak Grove
Avenue
o Stop sign on Maple Avenue at El
Camino Real
o Ashfield Road at Town Center parking
lot
o Bike Lane sign on Valparaiso Avenue
at Park Lane
o Graffiti removal from speed limit sign
on Oak Grove Avenue
• Reset Selby Lane street marker
• Installed new street markers on Polhemus
Avenue and on Atherton Avenue at Clay
Drive
• Completed removal of sandbag station
from Holbrook-Palmer Park.
• Completed repair of streetlight on Maple
Manor Entry Gates (DeBell Drive at
Middlefield Road)
• Repaired damaged fence at Knox
Playschool
• Replaced section of soundwall between El
Camino Real and Lloyden Park Lane
• Initiated cleanup of water damage in Main
House Arts room
• Patched hole in ceiling in Main House
• Clean up dumped garden debris in
Austin Avenue / Robleda Drive median
• Continue to Assist Atherton Heritage
Association with the relocation of
historic documents from the Carriage
House
• Completed annual inspection and
maintenance of backflow preventors
• Repaired irrigation leak at HolbrookPalmer Park
• Repaired irrigation leak at Library
• Cleared weeds along Watkins Avenue
above Atherton Channel
• El Camino Real Weed Trimming
continues
• Trimmed vegetation at various locations
in Atherton
• Installed traffic mirror for PD along
Station Lane through Town Center
parking lot
• Help set up for Library BMX show in
front of Town Center
• Started Event Garden renovation at
Holbrook-Palmer Park
• Installed new grinder pump for the
playground restrooms at HolbrookPalmer Park.
• Graffiti removal in Atherton Channel
• Repaired electrical outlets in PD
• Installed new and replaced donor bricks
in Civic Court
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged), playground inspections, elevator inspections. • Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs
Page #16

Photographs of Work Performed
Cleanup of garden debris Austin Avenue at Robleda Drive Before After
Truck Sign Repair at Middlefield Road & Marsh Road
Before After
Page #17

Repair Irrigation leak at Library
Before After
LLoyden Park Lane Fence repair and clean up
Before After
Page #18

Fix Hole in ceiling at the Main house HP park
Before After
Clean Up weeds at Atherton Channel Watkins & Middlefield Before After
Page #19

Paint over Grafiti Middlefield & Watkins Atherton Channel Before After
Street Markers
Page #20

See Click Fix
Page #21

Public Works Maintenance
Budget versus Expenditures Thru MAY 2023
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $208,154 52%
A02 101-57-52031-057 Parks (Grounds &
Facilities)
$325,000 $295,630 91%
A03 101-59-52031-059 Other Facilities $175,000 $90,728 52% A04 213-30-52031-000 Library $20,000 $2,902 15%
A05 101-58-52031-000 Tennis $10,000 $8,540 85%
E06 101-58-52030-058 Event Services $10,000 $1,941 19%
Total $940,000 $607,895 65%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Page #22

Current Fiscal Year Capital Project Updates
Streets & Transportation
Capital Project Budget Current Status
Traffic Control Devices $15,000 Restriped school crosswalks at Laurel School (Lower), Las Lomitas Elementary, and MenloAtherton High School. Purchased additional signage. Installed chevron markers at
Isabella/Britton and warning signs on Barry
Lane
ADLP Traffic Safety
Improvement Project
$600,000 Received task order for project management
Solar Radar Indicators
Purchase
$15,000 Purchased Radar Indicators
Traffic Counts/Speed Surveys $25,000 Not started
Grant Funding Opportunities $25,000 Submitted OBAG3 Grant application for Adelante-Selby Safe Routes bikeway
improvements. (contingency funding list)
Submitted SMTA Bike Ped Grant application
for El Camino Real Complete Streets Gap
Closure - Grant agreement executed.

Refresh Class III Pavement
Markings
$100,000 Project design 75%.

Watkins Avenue Ped
Improvements/Middlefield to
McCormick
$100,000 Conceptual design completed and reviewed by
BPC.

Selby Lane Bicycle Lane
Improvements
$250,000 Submitted OBAG3 Grant application for
Adelante-Selby Safe Routes bikeway
improvements. (contingency funding list).

Project design initiated.

Fair Oaks Lane @ Lloyden
Improvements
$175,000 Conceptual design completed and reviewed by
BPC. Project design 75%.

Annual Road Maintenance
Program
$1,500,000 Pavement Management Program assessments
through MTC PTAP grant completed. Project
design 75%.

NTMP Projects $160,000 Installed median striping on Atherton Ave., Stockbridge Ave. Restriped high-visibility
crossings and shark-tooth limit lines at
Adelante-Selby School and Encinal
Elementary. Installed larger stop signs in
various locations. Purchased speed feedback
signs and temporary speed humps. Initiated
outreach regarding speed humps. Initiated
Middlefield Road signal timing analysis
through MTC PASS Grant. Installed new
Page #23

speed limit signs in various locations. Installed
speed humps and speed feedback signs on
Glenwood Avenue.

Drainage
Capital Project Budget Current Status
Atherton Channel
Assessment/Relining
Upstream of ADLP
$400,000 Not started.

Green Infrastructure
Implementation
$300,000 Cooperative project on Encina Avenue under
construction as part of Encina Avenue
Reconstruction project by County completed.

Lloyden Drive/Fair Oaks Lane stormwater
treatment included with Intersection
improvements. Project design 75%.

Evaluation of Intersections @
ECR
$150,000 Not started
Upper Atherton Channel
Monitoring
$10,000 Not started
Town Buildings, Park & Facilities
Capital Project Budget Current Status
ADA Improvement Program $10,000 Scope TBD
Town Center Project (Station) $300,000 Construction contract awarded.

Fencing Improvements Along
Watkins
$200,000 Conceptual design completed and reviewed by
BPC.

Parking Lot Repairs $350,000 Not started
General/Misc Repairs $100,000 Pathways, Playground Repair and Event Garden awarded. Event garden initiated.

Park Circulation Plan $1,050,000 Released for bid. Bids received May 9, 2023.

Construction contract award pending.

Total $5,985,000
Page #24

The Town Arborist oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.

Park Event Services are provided via contract by Catered Too. Catered Too manages all park event and rental services, to include rental of fields, buildings, and picnic areas. MCE provides facility support on a Task Order basis. BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.

There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.

Facility Rentals for MAY 2023 Catered Too manages Park Rentals Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main
House
Carriage
House
w/ NM
Field D Other
July 3 4 3 5 2 4 1
August 2 3 7 5 5 2 0
September 4 5 3 3 8 1 3
October 5 4 4 2 4 1 4
November 2 1 2 1 0 1 1
December 0 0 0 2 0 0 0
January 1 0 0 0 0 0 0
February 0 0 1 0 0 0 0
March 4 1 2 2 0 0 0
April 3 3 1 2 0 0 0
May 5 1 1 1 1 0 0
June
Total 29 22 24 23 20 9 9
Page #25

Types of Rental Activity for MAY 2023
Catered Too manages Park Rentals
Month Social Gathering Wedding Soccer Other
July 11 3 4 4
August 22 0 2 0
September 25 0 0 2
October 20 0 0 4
November 5 2 0 1
December 2 0 0 0
January 1 0 0 0
February 1 0 0 0
March 6 0 0 3
April 8 0 0 1
May 8 0 0 2
June
Total 109 5 6 17
Revenue from Rental Activity for MAY 2023
Catered Too manages Park Rentals
Month Revenue Fees 10% Catering Fee Revenue to Town
July $11,825.45 $1,722.28 $13,547.73
August $25,477.80 $7,739.92 $33,217.72
September $59,144.35 $17,112.77 $76,257.12
October $21,774.75 $6,794.70 $28,569.45
November $7,577.00 $3,218.35 $10,795.35
December $2061.95 $56.00 $2,117.95
January $150.00 $0 $150
February $3000.00 $838.33 $3838.33
March $10,625.00 $1,475.30 $12,100.30
April $6950.00 $2121.09 $9071.09
May $5250.00 $3151.36 $5250.00
June
Total $203,316.40
Page #26

Tennis Court Usage
Player Capital (PC) manages court operations.

Month PC Court
Hours
# of
Students
Private
Lessons
Key Holder
Court
Hours
Public
Court
Hours
Clay
Court
Hours
July 303 107 161 102 113 6
August 315 104 132 116 107 9
September 233 95 92 76 93 11
October 277 117 147 101 0 15
November 292 125 162 101 0 6
December 255 134 154 112 0 25
January 185 109 117 76 0 6
February 289 135 176 101 0 10
March 390 163 257 215 0 5
April 465 194 315 240 0 12
May N/A N/A N/A N/A N/A N/A
June
General and Special Services for MAY 2023
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required
Page #27

For MAY:
• Spreading mulch
• Brightview is weeding daily.
• WCA removed and pruned trees throughout the park
• Brightview placed mulch.
• Brightview fixed sprinkler leak
• Fixed bathroom backup
• Replaced bathroom pump.
• Helped set up and break down for events.
• Performed mowing of lawn.
• Brightview removed weeds and weed removal
• MCE & Brightview responded to an afterhours call out for a sprinkler problem and shut the stuck valve off.

New and Future Planned Projects
• Convert Playground restrooms from well water to potable water • Repair header boards at Pavilion
• Fence Large Oak Tree
• Install decomposed granite pathway along Field D
• Fix playschool fence (completed)
• Repair playground (Po’s approved sent to contractors waiting for materials Early July is estimated to be delivered.)
Page #28

Photographs of Work Performed in MAY 2023
Respond to small flood at main house HP PARK
Page #29

FENCE REPAIR AT knox PRE SCHOOL
Page #30

HP Park Sprinkler repair BRIGHTVIEW.

Page #31

Submitted by:

Interwest Consulting Group
Community Services
Monthly Report
May 2023
Town of Atherton
Building Department
80 Fair Oaks Ln.

Atherton, California 94027
Phone: (650) 752-0560
Page #32

Town of Atherton
Building Safety Inspections
Construction and Permit Summary
May 1, 2023 to May 31, 2023
Fiscal Year Fiscal Year
2022-23 2021-22
Total Construction Valuation1: $2,790,189 $132,691,424 $147,036,954 Plan Check Fees Collected: $18,774 $368,986 $389,308
Permit Fees Collected: $63,418 $1,006,828 $1,073,098
Other Fees Collected: $7,371 $58,404 $55,668
TOTAL: $89,562 $1,434,218 $1,518,074
Applications Received: 101 797 764
Residential:

New Single Family Residential Permits
Issued: 0 34 38
New Accessory Structures Issued: 9 203 216
Addition / Alteration Permits Issued: 10 104 106
Reroof / Water Well / Grading Permits
Issued: 8 102 110
Plumbing/Mechanical/Electrical
Permits Issued: 25 226 219
Demolition Permits Issued: 8 38 31
Non-Residential:

New Permits Issued: 0 3 4
TOTAL Permits Issued: 60 710 724
Inspections Performed: 728 8,817 9,003
Footnotes:
1Valuation: For permitted projects during this period.
2Other.

PLAN CHECK

INSPECTIONS

REVENUE

PERMITS
May-23
Page #33

Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL Sally was off all month 0 0 0
Planning Projects
May 1, 2023 to May 31, 2023
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
May 1, 2023 to May 31, 2023
Site Visits
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu.

At the May 24, 2023 Planning Commission regular meeting the following occured.

1. General Plan Consistency Determination for the Capital Improvement Program (CIP) for Fiscal Years 2023/24 - 2027/28 | APPROVED

.

The next regularly scheduled Planning Commission is June 28, 2023. 24 1
267
20 Page #34

Summary of New Single Family Residential Permits Issued by Month 2023 2022 2021 2020 2019 2018
1 1 0 1 4 0
0 1 2 1 1 2
0 2 5 0 1 3
4 2 3 0 1 2
0 4 1 3 1 5
2 4 2 1 2
3 2 4 1 6
2 2 5 5 4
2 3 2 3 1
2 1 1 1 4
1 3 3 1 0
2 1 3 1 1
5 24 27 25 21 30
Project
Type
No of Plan
Checks
Target
**
Overdue
Plan
Checks
86 10 0
85 5 0
25 3 0
0 2 0
Total Number of Plan Checks 196
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small additions, Reroof, Alterations, PV, Gates, Misc.

April
May
JuneMajor
Plan Check
Minor
Plan Check
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.

Town of Atherton
Building Inspection & Plan Check
Month
January
Cycles
November
December
Total New SFD
Permits:

Plan Check Performance
May 1, 2023 to May 31, 2023
July
August
September
October
February
March
Page #35

Summary Graphs
68 83 68 73 64 88
62 92
47 54 69 67 101
74 60 61 62 55 52 53 42 48 52 55 60
914
663
416
656
789 789
898
732
645
744
793 789
728
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$17,135,719
$10,312,235
$13,239,259
$8,270,463
$9,513,356
$14,104,945
$7,241,352
$7,756,027
$6,435,458
$1,907,582
$1,907.582
$23,793,115
$2,790,189
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000 Valuation
Page #36

Summary Graphs
$200,276
$159,507
$127,197
$146,711
$130,978
$9,523,256
$123,734
$210,803
$107,283
$70,928
$67,174
$235,344
$141,015
$0
$50,000
$100,000
$150,000
$200,000
$250,000
Fees
$58,404
$368,986
$1,006,828
$1,434,218
$72,000
$484,000
$1,236,000
$1,792,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 22-23
Budgeted 22-23
Page #37

Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 May 1, 2023 to May 31, 2023 Feb March April June July Aug Oct Nov Dec Totals
Entitled ADU 5 2 5 13
Pemitted ADU 2 0 2 5 0 9
Finaled ADU 1 0 6 1 3 11
Entitled JADU 1 1 1 4
Pemitted JADU 0 0 0 0
Finaled JADU 0 0 0 0
Entitled SFR 0 0 0 2 0 2
Permitted SFR 0 0 4 5
Finaled SFR 2 1 2 9
2022 2023 2024 2025 2026 2027
Entitled ADU 53
Pemitted ADU 25
Finaled ADU 17
Entitled JADU 10
Pemitted JADU 5
Finaled JADU 0
Entitled SFR 20
Permitted SFR 35
Finaled SFR 17
0 0
3 0
May Sept
0 0
1 Jan
1 1
1 0
0 Page #38

Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 25 Isabella 5/26/2016 5/22/2019 N/A $250K
NOTES: Project has not been finalized. Neighbor dispute. Still a $48K CTL Refund to be issued when finaled 122 Hawthorne 8/24/2017 8/24/2020 1/10/2021 $250K Aug. 2023 NOTES:
67 Redwood 8/28/2018 9/28/2021 1/14/2022 $250K Aug. 2023 NOTES:
88 Tuscaloosa 10/23/2018 10/23/2021 2/11/2022 $250K Aug. 2023 NOTES: Paid $220K on 12/14/2022
Total Penalties Deposited: $1,000,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.

Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $309,000.00
Total to Date $2,625,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
May 1, 2023 to May 31, 2023
Forfieted Construction Time Limit Penalties
Page #39

The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.

Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, a Code Enforcement Officer, a Community Services Officer, a Hybrid Code Enforcement/Dispatcher, and five (5) Dispatchers.

These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.

Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.

Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.

Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of May 2023
During this reporting period, there were 52 investigations. Of that total, 22 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.

Offenses included driving under the influence of alcohol, driving with a suspended license, possession of paraphernalia, felony warrant, misdemeanor warrant, public intoxication, vehicle theft, receiving know stolen property, robbery, burglary, vandalism, assault with a deadly weapon, forge or alter vehicle registration tabs, sexual battery, criminal evading, violation of parole, and carrying a loaded and concealed firearm.

Of the 2,427 total police incidents for the month, 1,685 were officer-initiated incidents. These incidents resulted in 743 citations being issued for vehicle code and other violations. Officers initiated 1,283 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.

Page #40

Traffic Incidents
Overall, there were 439 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.

Page #41

Traffic Collisions
There were 13 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.

Page #42

Traffic Complaints
The Atherton Police Department received two (2) traffic complaints for the month of May. 1) A resident reported a reckless driver on Selby Lane during the morning commute hours.

Enforcement Time: 90 Minutes Results: 1 citation and 1 warning citation 2) A resident reported school traffic backing up in front of 195 Encinal Avenue.

Enforcement Time: 45 Minutes Results: no citations were issued Bicycle Traffic Stops
There were 6 bicycle related calls initiated for impoper lighting (5) and disobeying traffic control (1). These incidents resulted in 6 verbal warnings.

Page #43

Criminal Activity and Suspicious Circumstances
The Department responded to 117 locations (some locations multiple times) for property crimes (20), person crimes (10), and incidents of suspicious circumstances (89).

Page #44

Municipal Code Violations
The Department responded to 50 locations (some locations multiple times) for municipal code/health order violations/quality of life issues. The municipal code violations were for construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 46 trash receptacle related cases throughout Town this month, each property receiving a courtesy letter, and several notices issued for failure to comply.

Page #45

Holbrook Palmer Park
Holbrook Palmer Park had 70 incidents during this reporting period, 61 of which were security checks and foot patrols by officers. The other incidents were for ordinance violations, animal calls, traffic stops, and public works related issues.

Premise Watch
Officers completed 766 House/Vacation checks during the reporting period.

School Incidents
Officers responded to 280 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.

Incidents of note from this Reporting Period:
• Multiple student protest at MAHS.
• Multiple bicycle thefts.
• On 05/03, a former student robbed a current student of a gold chain at knifepoint on campus. The former student was located and arrested.
• On 05/08, a student attacked another student with a hammer on campus. The student with the hammer was arrested. On 04/02, the SRO conducted a civil standby for a child exchange at a school.
• On 05/20, fuel was stolen our a parked vehicle in a campus parking lot.

The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.

Page #46

Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:

High, Medium, and Low.

High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.

Medium Priority calls are in-progress events without an immediate danger to persons or property.

Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.

Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.

During the Reporting Period there were:

Priority Level Number of Calls Average Response Time Goal High 3 1:15 <4 minutes
Medium 184 4:21 <6 minutes
Low 370 7:58 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.

MONTH YEAR RESPONSE
TIME
April 2023 4:12
March 2023 4:26
February 2023 4:35
January 2023 5:42
December 2022 4:27
November 2022 4:42
Page #47

Total Training Hours for the Reporting Period: 226 HOURS

NAME TRAINING/HOURS DATES
Dutta Shooting Incident Reconstruction/40 hrs May 1 – 5 Shum EVOC/8 hours May 3
Dutta Elder Abuse Invest./8 hours May 9
Fong First Responder Safety Workshop/2 hours May 9
MacDonald Inner Perspectives Session 5/8 hours May 11
Rojas Inner Perspectives Session 5/8 hours May 11
Larsen Wellness Summit/8 hours May11
Johnson Assault Weapon ID/5 hours May 11
Cisco Records Supervisor/40 hours May 8 – 12
Gatto EVOC/8 hours May 18
Pronske SLI Session 5/24 hours May 18 – 20
Larsen Wildfire Evacuation/3 hours May 19
Taylor EVOC/8 hours May 23
Gatto Motor Training/12 hours May 24
MacDonald Motor Training/12 hours May 24
Metzger Motor Training/12 hours May 24
Rojas Motor Training/12 hours May 24
Rojas MAIT Training/8 hours May 31
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:

MONTH OFFICER INITIATED ACTIVITY CITATIONS
May 1,685 743
April 1,388 683
March 1,397 425
February 1,459 440
January 1,285 372
December 1,629 353
Page #48

Code Enforcement Activity Report
Summary:

Activity Total for
Month
Year to Date
(From 01/01/2023)

1. Opened/Re-opened Cases 74 251

2. Resolved/Closed Cases 14 101

3. Written/Formal Notices Issued 23 42

4. Citations Issued 4 70

5. Amount in Citations Issued $ 1,600 $ 64,200

6. Amount in Citations Received (Payment) $ 3,100 $ 19,900 During the month of May 2023, there were approximately 90 incidents/calls for service referred to or initiated by code enforcement, and 0 case(s) re-opened. Those incidents included but were not limited to construction parking, construction hours, right-of-way encroachments or obstructions, dog barking and off leash, debris in the right-of-way, dead or dangerous trees, TPZ violations, health and safety concerns and violations, political and construction signage, and Atherton Municipal Code (AMC) questions. There were 46 trash receptacle related cases throughout Town this month, each property receiving a courtesy letter, and several notices issued for failure to comply.

There was no stop work order(s) issued to properties for non-permitted activities, 10 verbal warnings given with specified deadlines to reach compliance, and 15 initial inspections that are pending follow-up. Code Enforcement continues to utilize both software for tracking purposes and case management.

There was a sharp increase in the number of complaints about weeds on the easements and trash receptacles left on the right-of-way before or beyond the 24-hour window in April, and it continued into May. There were fewer construction vehicle parking violations this month, and an increase in requests for alternate parking plans. Code Enforcement conducted tandem inspections with the West Coast Arborist while the Town Arborist was out of the office for the month, which may result in a higher number of tree violations for CE in June.

Page #49

2021 2022 2023
January $ 3,047,204 $ 3,932,174 $ 2,554,000
February $ 2,965,501 $ 1,535,792 $ 1,487,835
March $ 2,730,084 $ 2,338,442 $ 1,391,045
April $ 3,330,434 $ 7,114,054 $ 1,563,462
May $ 3,953,961 $ 1,895,271 $ 1,470,060
June $ 3,812,881 $ 2,452,489
July $ 5,455,268 $ 3,336,861
August $ 2,741,619 $ 2,254,058
September $ 3,269,368 $ 1,722,938
October $ 2,278,127 $ 1,495,823
November $ 2,752,017 $ 1,317,065
December $ 1,859,218 $ 2,051,605
$ 38,195,682 $ 31,446,572 $ 8,466,402
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2021 $3,047,204 $2,965,501 $2,730,084 $3,330,434 $3,953,961 $3,812,881 $5,455,268 $2,741,619 $3,269,368 $2,278,127 $2,752,017 $1,859,218 2022 $3,932,174 $1,535,792 $2,338,442 $7,114,054 $1,895,271 $2,452,489 $3,336,861 $2,254,058 $1,722,938 $1,495,823 $1,317,065 $2,051,605 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

TOWN OF ATHERTON
CLAIMS LIST MAY 2023
Previous Yr.

May 2023 May 2022
A/P Checks (#31949-32145)
Payroll Checks (#611-611)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 852,904
516
305,178
311,462
Amount
$1,283,301
332
285,959
325,679
MAY 2023 Total $ 1,470,060 $1,895,271
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 611-611 (payroll), and 31949-32145 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,470,060 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 611-611 (payroll), and 31949-32145 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,470,060 are true and correct and are authorized for payment. _______________________________
B. Widmer
Mayor, Town of Atherton

SOURCE OF FUNDS
May 2023 May 2022
101 General Fund $ 1,337,662 $1,044,690
105 Tennis Fund 1,553 90,000
201 Special Tax 7,390
202 Measure A 1,641 6,094
203 Gas Tax 14,616
213 Library Fund 30,418 31,995
401 GF Projects 94 21,558
406 Facilities Construction Fund 389,948
610 Equipment Replacement 16,004 2,654
614 Worker’s Comp Insurance 54,341 262,800
616 Employee Benefits Funds 6,341 45,532
TOTAL $ 1,470,060 $1,895,271

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31949 ACTION TOWING 5/4/2023 201445 General Fund Police Tow Svc to Evidence Garage Case #23-150 2021 Gray BMW PD Apr 2023 334.50
31949 Total 334.50
31950 ADO PROFESSIONAL SOLUTIONS INC. 5/4/2023 12837710 General Fund Finance Temp Employee P. Morin Fin 4/17/23 -4/21/23 1,740.00 31950 Total 1,740.00
31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Accident (Pre-Tax) 251.82 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Cancer Ins(Pre-Tax) 48.07 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Dental Plan (Pre-Tax) 28.02 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Life Emp (After -Tax) 38.40 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Speci Health (After-Tax) 6.63 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Speci Health (Pre-Tax) 29.10 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac STD (After-Tax) 607.08 31951 AFLAC 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Aflac Vision Plan(Pre-Tax) 16.99 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Accident (Pre-Tax) 251.82 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Cancer Ins(Pre-Tax) 48.07 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Dental Plan (Pre-Tax) 28.02 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Life Emp (After -Tax) 38.40 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Speci Health (After-Tax) 6.63 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Speci Health (Pre-Tax) 29.10 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac STD (After-Tax) 607.08 31951 AFLAC 5/4/2023 502-04-2023 General Fund PR Batch 00502.04.2023 Aflac Vision Plan(Pre-Tax) 16.99 31951 Total 2,297.50
31952 AIR TREATMENT CORPORATION 5/4/2023 FS212373 General Fund DPW-Building Maint. Civic Center -ARA Quarterly Inspection & Maint Town Apr 23 1,312.50 31952 AIR TREATMENT CORPORATION 5/4/2023 FS212373 Library Fund Civic Center -ARA Quarterly Inspection & Maint Library Apr 2023 875.00 31952 Total 2,187.50
31953 APWA 5/4/2023 788191 General Fund DPW-Engineering APWA Membership PW Director R. Ovadia 4/1/23 -3/31/24 263.35 31953 Total 263.35
31954 ASSOCIATION OF BAY AREA GOVERNMENT 5/4/2023 AR031632 General Fund DPW-Park Program 150 Watkins 3/25/23 -4/25/23 49.21 31954 ASSOCIATION OF BAY AREA GOVERNMENT 5/4/2023 AR031632 General Fund DPW-Park Program 150 Watkins HP Activity Bldg TrueUp Allocation 3/25/23 -4/25/23 89.03 31954 ASSOCIATION OF BAY AREA GOVERNMENT 5/4/2023 AR031632 General Fund DPW-Park Program 150 Watkins True-Up Allocation 3/25/23 -4/25/23 89.03 31954 ASSOCIATION OF BAY AREA GOVERNMENT 5/4/2023 AR031632 General Fund DPW-Park Maint. 160 Watkins (GH) True-Up Allocation 3/25/23 -4/25/23 89.03 31954 ASSOCIATION OF BAY AREA GOVERNMENT 5/4/2023 AR031632 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) 3/25/23 -4/25/23 494.77 31954 ASSOCIATION OF BAY AREA GOVERNMENT 5/4/2023 AR031632 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard 3/25/23 -4/25/23 36.02 31954 ASSOCIATION OF BAY AREA GOVERNMENT 5/4/2023 AR031632 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard True-Up 3/25/23 -4/25/23 89.02 31954 Total 936.11
31955 AT&T MOBILITY 5/4/2023 388102X04192023 General Fund Police Data Mobile Comm PD 3/12/23 -4/11/23 1,596.07 31955 Total 1,596.07
31956 BIANCHINI'S CATERING 5/4/2023 44115 General Fund City Council Breakfast City Council Goals Workshop 4/20/23 553.98 31956 BIANCHINI'S CATERING 5/4/2023 44116 General Fund City Council Lunch City Council Goals Workshop 4/20/23 322.28 31956 Total 876.26
31957 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/4/2023 8342775 General Fund DPW-Park Maint. Landscape Svcs & Maint HP Park Apr 2023 17,073.34 31957 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/4/2023 8342775 Tennis Fund Landscape Svcs & Maint Tennis Courts HP Park Apr 2023 776.33 31957 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/4/2023 8342775 General Fund DPW-Building Maint. Landscape Svcs & Maint Facilities Apr 2023 3,859.75 31957 Total 21,709.42
31958 BURKE WILLIAMS & SORENSEN LLP 5/4/2023 300456 General Fund Administration Legal Svcs Labor Negotiations Admin Mar 2023 4,288.00 Checks by Date - Detail by Check Number
For the Month of May 2023

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31958 Total 4,288.00
31959 CALIFORNIA STATE DISBURSEMENT UNIT 5/4/2023 501-05-2023FR General Fund PR Batch 00501.05.2023 Garnishment 323.07 31959 CALIFORNIA STATE DISBURSEMENT UNIT 5/4/2023 501-05-2023NT General Fund PR Batch 00501.05.2023 Garnishment 177.69 31959 Total 500.76
31960 CITIES GROUP THE 5/4/2023 April 1 2023 General Fund Group Life/ADD Program 1/1/23 -6/30/23 2,815.80 31960 CITIES GROUP THE 5/4/2023 April 1 2023 General Fund LTD Program Assessment 1/1/23 -6/30/23 4,472.75 31960 CITIES GROUP THE 5/4/2023 April 21 2023 Worker's Comp Insurance Safety/Comp Program Assessment 4/1/23 -6/30/23 1,253.03 31960 CITIES GROUP THE 5/4/2023 April 21 2023 Worker's Comp Insurance Worker's Comp Assessment 4/1/23 -6/30/23 53,087.84 31960 Total 61,629.42
31961 CITY OF REDWOOD CITY 5/4/2023 429001 General Fund DPW-Street Maint.

Repairs Transmission Pan Oil, Remove the Valve Body, Replaced Filter & Adj the Bands 2001 Dodge Dakota PW 1/23/23 800.18
31961 CITY OF REDWOOD CITY 5/4/2023 429001 General Fund DPW-Street Maint.

Replaced Front Brake Pads & Rotors, Wiper Blades 2001 Dodge Dakota PW 2/22/23 701.11
31961 CITY OF REDWOOD CITY 5/4/2023 429001 General Fund Police Replaced A Faulty Section of Fuse Box in Battery Junction Box 2017 Ford Explorer PD 2/7/23 837.31
31961 CITY OF REDWOOD CITY 5/4/2023 429001 General Fund Police Installed a New Purge Valve, Replaced Spot Light Bulb, Performed Clearing of Emissions Monitor 2018 Ford Explorer PD 2/21/23 460.06 31961 CITY OF REDWOOD CITY 5/4/2023 429001 General Fund Police Replaced Cooling Fans & Relays 2017 Ford Explorer PD 2/28/23 717.44 31961 CITY OF REDWOOD CITY 5/4/2023 429001 General Fund DPW-Street Maint. Fuel Charges PW Apr 2023 151.06 31961 Total 3,667.16
31962 SAN FRANCISCO DAILY LLC DBA THE DAILY POST 5/4/2023 94641 General Fund Administration Daily Post Love Our Earth Festival Admin Apr 2023 675.00 31962 Total 675.00
31963 DAVID CHRISTINE 5/4/2023 May 1 2023 General Fund Police Food for ADAPT Meeting PD 4/17/23 79.16 31963 Total 79.16
31964 DELTA DENTAL OF CALIFORNIA 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Dental Ins 4,298.62 31964 DELTA DENTAL OF CALIFORNIA 5/4/2023 BE005494178 General Fund Finance Dental Adj T. Atkinson Apr 2023 (162.86) 31964 DELTA DENTAL OF CALIFORNIA 5/4/2023 BE005494178 General Fund Dental Cobra J. Wade May 2023 182.56 31964 Total 4,318.32
31965 DIMITRI ANDRUHA 5/4/2023 LUNCH General Fund Police Lunch Campus Law Enforce Trng D. Andruha PD 4/24/23 18.00 31965 DIMITRI ANDRUHA 5/4/2023 LUNCH General Fund Police Lunch Campus Law Enforce Trng D. Andruha PD 4/25/23 14.60 31965 DIMITRI ANDRUHA 5/4/2023 LUNCH General Fund Police Lunch Campus Law Enforce Trng D. Andruha PD 4/26/23 17.86 31965 DIMITRI ANDRUHA 5/4/2023 LUNCH General Fund Police Lunch Campus Law Enforce Trng D. Andruha PD 4/27/23 13.43 31965 DIMITRI ANDRUHA 5/4/2023 LUNCH General Fund Police Lunch Campus Law Enforce Trng D. Andruha PD 4/28/23 15.26 31965 Total 79.15
31966 DYNASTY CLEANERS 5/4/2023 Apr-23 General Fund Police Uniform Cleaning Svcs PD Apr 2023 719.05 31966 Total 719.05
31967 FOLGER GRAPHICS INC 5/4/2023 135565 General Fund Administration (2725) Athertonian Newsletters Admin 3,304.02 31967 FOLGER GRAPHICS INC 5/4/2023 135754 General Fund Administration (2700) Pickleball Postcards & Mailing Admin Apr 2023 1,468.39 31967 Total 4,772.41
31968 HAWKINS-MANUELIAN DIANA 5/4/2023 April 12 2023 General Fund Police (2) ADAPT Banners PD Apr 2023 332.00 31968 Total 332.00
31969 HERNANDEZ WELDING INC 5/4/2023 10877 General Fund DPW-Street Maint. (1) Drain Cover for Galvanized Grill PW 250.00 31969 Total 250.00
31970 INTERWEST CONSULTING GROUP INC 5/4/2023 87207 General Fund Building Private Development Plan Review Bldg Apr 2023 1,960.00 31970 INTERWEST CONSULTING GROUP INC 5/4/2023 87208 General Fund Building Contract Bldg & Safety Svcs -58% Rev Bldg Mar 2023 45,773.57 31970 Total 47,733.57
31971 IRON MOUNTAIN INC 5/4/2023 HMBL871 General Fund Police Onsite Shredding Svc PD 3/29/23 -4/25/23 292.46 31971 Total 292.46
31972 JAMES CACCIA PLUMBING 5/4/2023 APW21-00021 General Fund Refund Road Bond Dep APW21-00021, 251 Polhemus 2,500.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31972 Total 2,500.00
31973 JIA YULAN 5/4/2023 APW21-00022 General Fund Refund Road Bond Dep APW21-00022, 74 Middlefield 2,500.00 31973 Total 2,500.00
31974 JUDY MASSEY 5/4/2023 Supplies General Fund Police Sign D-Rings & Cookies ADAPT Apr 2023 188.42 31974 Total 188.42
31975 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/4/2023 307571 General Fund City Attorney Town Attorney -Retainer Fees Apr 2023 17,091.64 31975 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/4/2023 307572 General Fund City Attorney Town Attorney -CCAP Svcs Apr 23 883.50 31975 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/4/2023 307573 General Fund Planning Town Attorney -Housing Element Apr 2023 1,104.90 31975 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/4/2023 307574 General Fund City Attorney Town Attorney -25 Isabella Svcs Apr 2023 10,988.70 31975 Total 30,068.74
31976 KUMAR VANEESH 5/4/2023 April 17 2023 General Fund Police Lunch Interview/Interrogation Trng V. Kumar PD 4/17/23 15.01 31976 KUMAR VANEESH 5/4/2023 April 17 2023 General Fund Police Lunch Interview/Interrogation Trng V. Kumar PD 4/18/23 15.00 31976 KUMAR VANEESH 5/4/2023 April 17 2023 General Fund Police Mileage Interview/Interrogation Trng V. Kumar PD Apr 2023 16.50 31976 Total 46.51
31977 METRO MOBILE COMMUNICATIONS INC 5/4/2023 46472 Equipment Replacement Police (2) Mobile Radios w/Ignition Sense Kit PD Apr 2023 3,285.31 31977 Total 3,285.31
31978 NEO EVENTS LLC 5/4/2023 339 General Fund Refund Park Dep Inv#339, 4/23/23 1,200.00 31978 Total 1,200.00
31979 OCCASIONS ETC 5/4/2023 34216 General Fund Administration (1) Name Plate Black on White B. Polito Admin 33.65 31979 Total 33.65
31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 302301406001 General Fund DPW-Engineering (2) Ink PW Mar 2023 65.60 31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 304781903001 General Fund Administration (1) Organizer, (1) 3-Tier Sign Admin Mar 2023 82.06 31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 305908131001 General Fund Administration (1) bx Manila Folders, (2) bx Envelope Admin Mar 2023 60.31 31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 308571235001 General Fund Administration (1) ca Paper, (1) Tape Admin Apr 2023 107.82 31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 308584308001 General Fund Administration (1) Magazine Holder, (1) 4-Tier Leaflet Holder Admin Apr 2023 135.21 31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 308814390001 General Fund Administration (1) 3FT USB-C Display Port Admin Apr 2023 32.80 31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 309096167001 General Fund Building (1) ca Paper, (1) Stapler, (3) Binders, (2) bx Tissues Bldg Apr 2023 79.94 31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 309815655001 General Fund DPW-Engineering (1) pk Granola Bars, (1) bx Asst Chips PW Apr 2023 108.50 31980 ODP BUSINESS SOLUTIONS LLC 5/4/2023 309815985001 General Fund DPW-Engineering (2) ca Drinking Water, (1) Cookie, Dispenser PW Apr 2023 53.65 31980 Total 725.89
31981 PG & E 5/4/2023 11940786962/423 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber Apr 2023 426.62 31981 PG & E 5/4/2023 11940786962/423 General Fund Building Civic Center 80 Fair Oaks Bldg Apr 2023 426.62 31981 PG & E 5/4/2023 11940786962/423 Library Fund Civic Center 80 Fair Oaks Library Apr 2023 6,825.92 31981 PG & E 5/4/2023 11940786962/423 General Fund Police Civic Center 80 Fair Oaks PD Apr 2023 8,532.40 31981 PG & E 5/4/2023 11940786962/423 General Fund Planning Civic Center 80 Fair Oaks Plng Apr 2023 426.62 31981 PG & E 5/4/2023 11940786962/423 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW Apr 2023 426.62 31981 PG & E 5/4/2023 80296999248/423 General Fund DPW-Street Maint. Traffic Control/Beacon Light 3/22/23 -4/20/23 53.09 31981 Total 17,117.89
31982 SHEN GANG 5/4/2023 BP16-00739 General Fund Refund Recycling Dep BP16-00739, 167 Stockbridge 1,000.00 31982 SHEN GANG 5/4/2023 BP16-00740 General Fund Refund Recycling Dep BP16-00740, 167 Stockbridge 1,000.00 31982 SHEN GANG 5/4/2023 BP17-00104 General Fund Refund Recycling Dep BP17-00104 167, Stockbridge 1,402.50 31982 Total 3,402.50
31983 TRIPEPI SMITH & ASSOCIATES INC. 5/4/2023 9604 General Fund Administration Talent Solutions Recruitment & Research Svc Admin Feb 2023 1,998.75 31983 TRIPEPI SMITH & ASSOCIATES INC. 5/4/2023 10031 General Fund Police Graphic Art Services PD Apr 2023 1,136.25 31983 Total 3,135.00
31984 TURBO DATA SYSTEMS INC 5/4/2023 40101 General Fund Police Citation Processing Fee PD Apr 2023 44.20 31984 TURBO DATA SYSTEMS INC 5/4/2023 40102 General Fund Police (10) Lease E-Cite PD Apr 2023 3,780.94 31984 Total 3,825.14
31985 U.S. DEPARTMENT OF THE TREASURY 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Garnishment 531.99 31985 Total 531.99
31986 VISION SERVICE PLAN 5/4/2023 817731918 General Fund Finance Vision Adj T. Atkinson Apr 2023 (32.46) 31986 VISION SERVICE PLAN 5/4/2023 817731918 General Fund Vision Cobra J. Wade May 2023 32.46

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31986 VISION SERVICE PLAN 5/4/2023 501-05-2023 General Fund PR Batch 00501.05.2023 Vision Insurance 894.44 31986 Total 894.44
31987 A. K. D. HOMES 5/11/2023 BP22-01075 General Fund
Refund Address Change Fee -App Withdrawn BP22-01075, 85 Rittenhouse 275.00
31987 A. K. D. HOMES 5/11/2023 BP22-01075 General Fund Refund Permit Fee -App Withdrawn BP22-01075, 85 Rittenhouse 2,858.70 31987 A. K. D. HOMES 5/11/2023 BP22-01075 General Fund Refund Recycling Dep BP22-01075, 85 Rittenhouse 1,000.00 31987 Total 4,133.70
31988 ADO PROFESSIONAL SOLUTIONS INC. 5/11/2023 12841372 General Fund Finance Temp Emp P. Morin Fin 4/24/23 -4/28/23 2,400.00 31988 Total 2,400.00
31989 AT&T CALNET 3 5/11/2023 19852950 General Fund Interdepartmental 1602 AT&T 2/27/23 -3/26/23 633.20 31989 AT&T CALNET 3 5/11/2023 19852950 General Fund Interdepartmental 1602 AT&T 3/27/23 -4/26/23 595.73 31989 AT&T CALNET 3 5/11/2023 19882689 General Fund Police (2) Radio Circuits 701 Laurel & 120 Reservoir PD Mar-Apr 2023 2,013.17 31989 Total 3,242.10
31990 BEHRENS & CURRY INC. 5/11/2023 BP18-00731 General Fund Refund 2nd Utility Dep BP18-00731, 76 Ridge View 5,000.00 31990 Total 5,000.00
31991 BOETHING TREELAND FARMS INC. 5/11/2023 SI-1349767 General Fund DPW-Park Maint. (17) Trees Purchase for HP Park Apr 2023 1,203.73 31991 Total 1,203.73
31992 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 5/11/2023 230337 General Fund DPW-Street Maint. Traffic Signal Maint Svcs PW Mar 2023 165.00 31992 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 5/11/2023 230338 General Fund DPW-Street Maint.

Svc Call Street Light Repair Austin & Selby, 99 Lupin, and Various Locations PW Mar 2023 1,164.26
31992 Total 1,329.26
31993 CINTAS CORPORATION 5/11/2023 4152886070 General Fund Police (1) Active Scraper, (7) Traffic Mats PD Apr 2023 106.72 31993 CINTAS CORPORATION 5/11/2023 4154179486 General Fund Police (1) Active Scraper, (7) Traffic Mats PD May 2023 106.72 31993 Total 213.44
31994 COMMERCIAL CONTROLS CORPORATION 5/11/2023 11309 General Fund DPW-Building Maint. Building Systems Support & Preventive Maint PW May 2023 3,202.00 31994 Total 3,202.00
31995 DEETER FAMILY TRUST 5/11/2023 BP18-00731 General Fund Refund Const Time Limit Dep BP18-00731, Ridge View 97,000.00 31995 Total 97,000.00
31996 DEVIL MOUNTAIN WHOLESALE NURSERY INC. 5/11/2023 INV141391 General Fund DPW-Park Maint. (11) Trees Purchased for HP Park PW Apr 2023 1,090.36 31996 Total 1,090.36
31997 FOLGER GRAPHICS INC 5/11/2023 135574 General Fund (2519) Alarm Letters & Mailing PD Apr 2023 2,506.18 31997 Total 2,506.18
31998 HARRIS & ASSOCIATES INC. 5/11/2023 57116 Special Tax Eng Svcs -Segment Town's Street to Match StreetSaver GIS Segmentation PW 2/26/23 -4/1/23 3,890.00
31998 HARRIS & ASSOCIATES INC. 5/11/2023 57116 Special Tax Eng Svcs-Segment Town's Street to Match StreetSaver GIS Mapping Integration 2/26/23 -4/1/23 3,500.00
31998 Total 7,390.00
31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund (1) Toner, (2) K-Cups Coffee, (1) ca Paper, (3) Cables, (2) Paper Hot Coffee Cups PD Apr 2023 398.42
31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police (2) pk Frames for Former Chiefs PD Hallway Mar 2023 259.70 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police (2) Frames -Returned PD Apr 2023 (33.08) 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police (2) Stamps Dispatch PD Apr 2023 47.34 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police (5) Extension Cords, (2) Carry Cord Straps PD Apr 2023 591.66 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police (1) pk Frames PD Apr 2023 129.85 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police (1) 2021 Residental Code Book & Fast Tabs L. Daley PD Apr 2023 162.21 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police Adv Training Officer Reg Fee A. Gutierrez PD 6/4/23 375.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police (1) Station Antenna, (1) Cable, (1) Upgrade Weatherproofing Kit ADAPT Equip PD 348.87
31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police Basic Peer Support Trng G. Dutta PD 6/6/23 -6/8/23 375.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police Basic Peer Support Trng K. Shum PD 6/6/23 -6/8/23 375.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police (1) pk Disinfectant Wipes PD Apr 2023 43.74

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police Res Building Inspector Trng Reg Fee L. Daley PD 6/19/23 -6/23/23 795.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police K9 Get Well Basket PD Mar 2023 35.89 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police Lodging Museum of Tol D. Andruha PD 3/29/23 278.99 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police Lodging Museum of Tol J. Taylor PD 3/29/23 278.99 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police Lodging Museum of Tol L. Daley PD 3/29/23 278.99 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 0141/4/24/23JF General Fund Police Lodging School Safety Trng D. Andruha PD 4/18/23 180.66 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) CA State Flag Admin Mar 2023 39.36 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) bx Starbucks Teavana Admin Mar 2023 38.50 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) Tapatio Hot Sauce Admin Mar 2023 9.79 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) Polo Shirt w/Town Logo for Jonathan/Wildan Grp Admin Apr 2023 49.21 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (2) pk Milano Cookies, (1) pk Food Storage w/Lids, (1) pk Dr Pepper Admin Mar 2023 61.46
31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration Amazon Grocery Tip Admin Apr 2023 5.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration Amazon Grocery Tip Admin Apr 2023 5.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) American Flag for Pole near Chambers Admin Apr 2023 103.18 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration Birthday Cake Admin Mar 2023 151.96 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) Blank Yard Garden Signs w/Stakes Admin Apr 2023 54.68 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) bx Chips Admin Apr 2023 32.97 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (2) pk Diet Coke Admin Apr 2023 23.33 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) pk Dr Pepper, (1) pk Sparkling Juice Admin Apr 2023 29.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund City Council (1) dz Krispy Kreme Donuts for Joint Study Session 4/7/23 66.67 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund City Council Pizza for City Council Meeting 4/17/23 353.13 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund DPW-Park Maint. Pizza for Park & Recreation PW Apr 2023 337.51 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 1602/4/24/23FR General Fund Administration (1) pk Cookies & Chips, (2) pk Snack Nuts Admin Apr 2023 133.89 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police (2) USB C Cable for Digital Evidence Lockers PD Mar 2023 31.16 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police (4) USB C Cable 3A Fast Charge, (2) USB C Wall, (4) USB type-C Charger for Digital Evidence Lockers PD Mar 2023 196.96
31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police (40) Safety Cones PD Apr 2023 686.84 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police Apple Storage Fee E. Johnson PD Mar 2023 0.99 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police (1) C Batteries for Motorcycle Equip PD Apr 2023 9.83 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police (1) pk C Batteries for Motorcycle Equip PD Apr 2023 20.11 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police Lodging Cape Conference E. Johnson PD 4/3/23 - 4/7/23 848.52 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police (3) Convex Safety Mirrors, (3) Mirror Mounting Hardware Kit PD Apr 2023 267.51
31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police (4) Laptop Charger for Digital Evidence Lockers PD Mar 2023 99.33 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police Fruits for Dispatch Meeting PD Apr 2023 23.90 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police First Aid Supplies PD Apr 2023 39.30 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police (1) pk Magnetic Hooks for Aux Evidence Room PD Apr 2023 5.46 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police Magnetic Pencil Holder Aux Evidence Room PD Apr 2023 7.65 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 3299/4/24/23EJ General Fund Police Road Flares to Replace Depleted Supply PD Mar 2023 265.32 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund Planning (1) 2021 International Building Code Book Bldg Apr 2023 45.38 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Park Maint. (1) Fence Post Driver for Arbor Day HP Park Apr 2023 47.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Street Maint. (1) Safety Waterproof Raincoat Mar 2023 77.65 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Park Maint. (1) T Post Driver w/Handle for Arbor Day HP Park Apr 2023 43.63 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Street Maint. (2) 2X Oria Screwdriver Mar 2023 24.92 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Street Maint. (2) Echo Straight Shaft Trimmer w/Starter PW Apr 2023 524.98 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Street Maint. (3) Indoor/Outdoor Extension Cords PW Mar 2023 170.94 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL GF Projects (3) Yr Warranty Refridgerator Council Chamber 49.99 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Engineering (1) pk 3V Lithium Battery PW Apr 2023 6.55 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Building Maint. (3) Double Side Mounting Tape PW Apr 2023 73.17 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund Building (1/2) bx Jasmine Green Tea Bldg Apr 2023 17.78

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL General Fund DPW-Engineering (1/2) bx Jasmine Green Tea PW Apr 2023 17.78 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 4525/4/24/23HL GF Projects (1) Water Filter for Refridgerator Council Chamber 43.75 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 5762/4/24/23DL General Fund Police (1) Flag Drone PD Mar 2023 118.85 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 5762/4/24/23DL General Fund Police (14) Adult Smart Pads -AED Replacement PD Apr 2023 840.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 5762/4/24/23DL General Fund Police Investigative Svcs PD Mar 2023 75.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 5762/4/24/23DL General Fund Police Use of Force Trng Reg Fee D. Larsen PD 6/22/23 289.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 6914/4/24/23APD General Fund Police Coffee for ADAPT Meeting PD 4/1/23 20.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 6914/4/24/23APD General Fund Police Lodging SLI Session#3 Trng K. Pronske PD 3/23/23 - 3/25/23 320.70 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 6914/4/24/23APD General Fund Police Lodging SLI Session#4 Trng K. Pronske PD 4/20/23 -4/22/23 320.70 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 6914/4/24/23APD General Fund Police Oil for Generator PD Mar 2023 7.68 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund City Council (1) Device Mobile Open Charging Cart Council Apr 2023 284.36 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund City Council (1) Gaffers Tape Black Council Mar 2023 19.68 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund City Council (2) Philips Council Mar 2023 50.50 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund City Council (2) USB-C Digital Adaptor Council Mar 2023 150.94 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund Administration Calendly CM G. Rodericks Admin Mar 2023 96.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund Administration Canva Software Subscription CM G. Rodericks Admin Mar 2023 119.99 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund Administration (1) Large Map for Conf Room Admin Apr 2023 65.49 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund City Council (5) USB Cable Council Apr 2023 32.75 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund Administration The Wall Street Journal CM G. Rodericks Admin Mar 2023 38.99 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 7361/4/24/23GR General Fund Administration Wifi OnBoard Fee CM G. Rodericks Admin Mar 2023 13.52 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 8616/4/24/23TE General Fund DPW-Park Maint. (1) Rubberized Adj-A-Tie Spool, (20) Classic Bypass Lopper, (5) Glove, (5) Glove Nitrile, (1) Landscape Glove for Arbor Day HP Park Apr 2023 779.06 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 9369/4/24/23AS General Fund Interdepartmental Adobe Subcriptions Mar 2023 551.77 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 9369/4/24/23AS General Fund Interdepartmental Doodle.Com A. Suber Apr 2023 83.40 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 9369/4/24/23AS General Fund Interdepartmental Business Dropbox Mar 2023 72.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 9369/4/24/23AS General Fund Interdepartmental Microsoft A. Suber Apr 2023 1.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 9369/4/24/23AS General Fund Interdepartmental MSFT A. Suber Apr 2023 15.00 31999 IMPAC. GOVERNMENT SERVICES 5/11/2023 9369/4/24/23AS General Fund Interdepartmental Zoom for Meeting Apr 2023 299.90 31999 Total 14,729.55
32000 INFINITY TECHNOLOGIES 5/11/2023 1340 General Fund DPW-Engineering General GIS Support PW Apr 2023 1,190.00 32000 INFINITY TECHNOLOGIES 5/11/2023 1371 Library Fund CCAP Task Order-(ASE) Radio Circuit Issue & Comcast Fiber Optic Install Library Apr 2023 3,680.00
32000 INFINITY TECHNOLOGIES 5/11/2023 1372 General Fund Planning General Data Housing & ADU Research Plng Apr 2023 1,245.00 32000 INFINITY TECHNOLOGIES 5/11/2023 1373 General Fund Interdepartmental IT Support Svcs Town Apr 2023 15,625.00 32000 Total 21,740.00
32001 L & J AUTO WORKS & TOWING INC. 5/11/2023 2177 General Fund Police Tow Svc 2013 BMW Case #23-150 PD 4/18/23 275.00 32001 Total 275.00
32002 MMANC 5/11/2023 7846 General Fund Administration 2023 Annual Conference Reg Fee R. Londer Admin 525.00 32002 Total 525.00
32003 ODP BUSINESS SOLUTIONS LLC 5/11/2023 291274122001 General Fund Police (6) Binders, (8) st Dividers PD Apr 2023 88.40 32003 ODP BUSINESS SOLUTIONS LLC 5/11/2023 291280113001 General Fund Police (3) st Index PD Apr 2023 20.64 32003 Total 109.04
32004 PENINSULA UNIFORMS & EQUIPMENT 5/11/2023 197921 General Fund Police (18) Shirts Remove Patch, (18) Shirt Sew on Patch, (1) Shirt Armorskin, (1) Shirt Shorten Tail K. Patel PD Mar 2023 265.26
32004 PENINSULA UNIFORMS & EQUIPMENT 5/11/2023 198002 General Fund Police (2) Shirts Remove Patch, (1) Shirt Armorskin, (1) Hat Band, (1) Scabbard Sidebreak (1) Tactical Keyring Holder J. Gatto PD Mar 2023 184.95 32004 PENINSULA UNIFORMS & EQUIPMENT 5/11/2023 198002 General Fund Police (1) Boots D. Larsen PD Mar 2023 144.95 32004 PENINSULA UNIFORMS & EQUIPMENT 5/11/2023 198159 General Fund Police (1) Body Armor G. Dutta PD Mar 2023 933.88 32004 PENINSULA UNIFORMS & EQUIPMENT 5/11/2023 198322 General Fund Police (1) Hat Sew on Patch, (1) Hat Adjustable J. Fong PD Mar 2023 19.72

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32004 PENINSULA UNIFORMS & EQUIPMENT 5/11/2023 198323 General Fund Police (2) Jkt Remove & Sew on Patch, (2) Shirt Remove & Sew on Patch, (1) Hat Remove & Sew on Patch B. Magami PD Mar 2023 40.00
32004 PENINSULA UNIFORMS & EQUIPMENT 5/11/2023 198403 General Fund Police (1) S/S Polo Embroidered Name & Logo D. Romero PD Mar 2023 93.23 32004 Total 1,681.99
32005 SAN DIEGO POLICE EQUIPMENT CO INC. 5/11/2023 656835 General Fund Police (2) Sim Conversion Bolt PD May 2023 678.76 32005 Total 678.76
32006 SAN JOSE BMW/VESPA 5/11/2023 274152 General Fund Police Replace Battery, Renew Light Bulbs 2019 BMW PD May 2023 511.53 32006 Total 511.53
32007 SAN MATEO CNTY FORENSIC LAB 5/11/2023 PS-INV104238 General Fund Police (1) hr Toxicology Svc, (8) hrs Evidence Screening, (1) hr Phlebotomy Svc PD Apr 2023 976.70
32007 Total 976.70
32008 SBRK FINANCE HOLDINGS INC. 5/11/2023 INV-012745 General Fund Springbook Maint & Support Svc Fin 7/01/23 -6/30/24 23,051.79 32008 Total 23,051.79
32009 SHUM KARENA 5/11/2023 May 3 2023 General Fund Police Lunch EVOC Trng K. Shum PD 5/3/23 18.00 32009 SHUM KARENA 5/11/2023 May 3 2023 General Fund Police Mileage EVOC Trng K. Shum PD 5/3/23 47.50 32009 Total 65.50
32010 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 5/11/2023 653214 General Fund Police (1) Fingerprint Apps PD Apr 2023 32.00 32010 Total 32.00
32011 SUMMIT UNIFORMS CORP 5/11/2023 86223 General Fund Police (1) Duty Jacket, (2) Name Tags, (1) Pants, (1) Blauer ArmorSkin J.

Massagli PD Apr 2023 587.34
32011 Total 587.34
32012 SUN RIDGE SYSTEMS INC 5/11/2023 7576 General Fund Police RIMS Support Svc PD 6/23/23 -6/30/23 812.00 32012 Total 812.00
32013 SUSAN WARREN 5/11/2023 ADAPT General Fund Police Food for ADAPT Meeting PD 4/29/23 75.57 32013 Total 75.57
32014 SYSERCO INC. 5/11/2023 12300 Library Fund Svc Support Program Energy Management Systems Library May 2023 735.70 32014 SYSERCO INC. 5/11/2023 12300 General Fund DPW-Building Maint. Svc Support Program Energy Management Systems Town May 2023 1,716.63 32014 Total 2,452.33
32015 WILLDAN ENGINEERING 5/11/2023 625385 Measure A PED Improvements on Watkins Mar 2023 1,640.75 32015 WILLDAN ENGINEERING 5/11/2023 625386 Gas Tax 2022 Annual CIP Pavement Rehab Project Mar 2023 2,245.25 32015 WILLDAN ENGINEERING 5/11/2023 625387 Gas Tax Eng Svcs -Civil Design Fairoaks/Lloyden Mar 2023 12,370.50 32015 Total 16,256.50
32016 WEX BANK 5/11/2023 89076586 General Fund Police Fuel Charges PD 4/7/23 -5/6/.23 7,786.37 32016 Total 7,786.37
32017 WEST COAST ARBORISTS INC. 5/11/2023 199003 General Fund DPW-Street Maint. Tree Maintenance Svcs Streets PW Apr 2023 2,450.00 32017 Total 2,450.00
32018 US BANK VOYAGER FLEET SYSTEMS INC. 5/11/2023 8690164772317 General Fund Police Motorcycle Fuel Charges PD Apr 2023 609.84 32018 Total 609.84
32019 TRIDENT K9 CONSULTING 5/11/2023 1474 General Fund Police Maint Trng K9 Jessie D. Romero PD 4/ 5, 4/12,4/19 & 4/25/23 500.00 32019 Total 500.00
32020 TORBEN UMEDA 5/11/2023 276 General Fund Administration Live Screen Printing Event Package (EPC) Admin Apr 2023 500.00 32020 Total 500.00
32065 A-A LOCK & ALARM INC 5/18/2023 307379 General Fund Police Svc Call to Install (1) Thumb Turn of The Dispatch Hall Door PD 567.51 32065 Total 567.51
32066 ACTION TOWING 5/18/2023 199668 General Fund Police Tow Svc & Fuel Charge 2017 Ford Explorer PD 5/9/23 170.50 32066 Total 170.50
32067 ADO PROFESSIONAL SOLUTIONS INC. 5/18/2023 12788608 General Fund Administration Temp Help Front Desk S. Upadhyayula Admin 3/7/23 -3/10/23 1,379.20 32067 ADO PROFESSIONAL SOLUTIONS INC. 5/18/2023 12807502 General Fund Finance Temp Emp P. Morin Fin 3/28/23 -3/31/23 1,680.00 32067 ADO PROFESSIONAL SOLUTIONS INC. 5/18/2023 12829649 General Fund Finance Temp Emp P. Morin Fin 4/10/23 -4/14/23 2,400.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32067 ADO PROFESSIONAL SOLUTIONS INC. 5/18/2023 12849627 General Fund Finance Temp Emp P. Morin Fin 5/1/23 -5/5/23 2,400.00 32067 ADO PROFESSIONAL SOLUTIONS INC. 5/18/2023 12857770 General Fund Finance Temp Emp P. Morin Fin 5/8/23 -5/12/23 2,400.00 32067 Total 10,259.20
32068 ADVANCED LISTING SERVICES INC. 5/18/2023 11730 General Fund Planning (39) Public Notice Letters Folding & Mailing Plng 278.85 32068 Total 278.85
32069 ALHAMBRA 5/18/2023 21928698 051123 General Fund Police Drinking Water Svcs PD May 2023 313.24 32069 Total 313.24
32070 ALPINE MECHANICAL SERVICE COMPANY INC. 5/18/2023 I9431 General Fund DPW-Park Maint. Service Call for Heating Unit HP Park PW Apr 2023 555.00 32070 Total 555.00
32071 BAYSHORE GENERAL ENGINEERING INC. 5/18/2023 APW23-00074 General Fund DPW-Engineering Refund Road Bond Dep APW23-00074, 24 Watkins 2,500.00 32071 Total 2,500.00
32072 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/18/2023 8384509 General Fund DPW-Building Maint. Contract Landscape Svcs & Maint Facilities May 2023 2,048.25 32072 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/18/2023 8384509 Tennis Fund Contract Landscape Svcs & Maint Tennis Court HP Park May 2023 776.33 32072 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/18/2023 8384509 General Fund DPW-Park Maint. Contract Landscape Svcs & Maint HP Park May 2023 18,884.84 32072 Total 21,709.42
32073 CA POLICE CHIEFS ASSOCIATION 5/18/2023 2370 General Fund Police (2) 2023 WLLE Trng Reg Fee K. Shum & G. Dutta PD 9/6/23 900.00 32073 Total 900.00
32074 CALIFORNIA STATE DISBURSEMENT UNIT 5/18/2023 502-05-2023FR General Fund PR Batch 00502.05.2023 Garnishment 323.07 32074 CALIFORNIA STATE DISBURSEMENT UNIT 5/18/2023 502-05-2023NT General Fund PR Batch 00502.05.2023 Garnishment 177.69 32074 Total 500.76
32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Breakfast Record Supervisor Trng K. Cisco PD 5/10/23 4.05 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Breakfast Record Supervisor Trng K. Cisco PD 5/8/23 3.75 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Breakfast Record Supervisor Trng K. Cisco PD 5/9/23 4.05 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Car Rental Record Supervisor Trng K. Cisco PD 5/7/23 -5/12/23 310.55 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Dinner Record Supervisor Trng K. Cisco PD 5/10/23 15.78 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Dinner Record Supervisor Trng K. Cisco PD 5/11/23 34.00 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Dinner Record Supervisor Trng K. Cisco PD 5/7/23 18.01 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Dinner Record Supervisor Trng K. Cisco PD 5/8/23 25.63 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Dinner Record Supervisor Trng K. Cisco PD 5/9/23 20.01 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Lunch Record Supervisor Trng K. Cisco PD 5/10/23 18.00 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Lunch Record Supervisor Trng K. Cisco PD 5/11/23 18.00 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Lunch Record Supervisor Trng K. Cisco PD 5/12/23 15.09 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Lunch Record Supervisor Trng K. Cisco PD 5/8/23 18.00 32075 CISCO KRISTY 5/18/2023 May 8 2023 General Fund Police Lunch Record Supervisor Trng K. Cisco PD 5/9/23 11.84 32075 Total 516.76
32076 DELL MARKETING LP 5/18/2023 2606993 General Fund Police (1) Leasse Dell OptiPlex 7400 AIO PD 3/28/23 -3/27/24 2,783.89 32076 DELL MARKETING LP 5/18/2023 2621588 General Fund Police (1) Leasse Dell OptiPlex 7400 AIO -Credit PD (7.30) 32076 Total 2,776.59
32077 DOWBUILT INC. 5/18/2023 APW23-00050 General Fund Refund Road Bond Dep APW23-00050, 83 Faxon 2,500.00 32077 Total 2,500.00
32078 DUTTA GINA 5/18/2023 Lunch General Fund Police
Lunch Practical Shooting Incident Reconstruction Trng G. Dutta PD 5/1/23 18.00
32078 DUTTA GINA 5/18/2023 Lunch General Fund Police
Lunch Practical Shooting Incident Reconstruction Trng G. Dutta PD 5/2/23 17.53
32078 DUTTA GINA 5/18/2023 Lunch General Fund Police
Lunch Practical Shooting Incident Reconstruction Trng G. Dutta PD 5/3/23 18.00
32078 DUTTA GINA 5/18/2023 Lunch General Fund Police
Lunch Practical Shooting Incident Reconstruction Trng G. Dutta PD 5/4/23 18.00
32078 DUTTA GINA 5/18/2023 Lunch General Fund Police
Lunch Practical Shooting Incident Reconstruction Trng G. Dutta PD 5/5/23 11.85
32078 Total 83.38

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32079 EMBARCADERO MEDIA 5/18/2023 78337 General Fund Planning Legal Ad Public Hearing Notices Planning Commission Plng Mar 2023 792.00 32079 EMBARCADERO MEDIA 5/18/2023 78337 General Fund Administration Legal Ad Public Hearing Notices Leaf Blower Ordinance Admin Mar 2023 792.00
32079 EMBARCADERO MEDIA 5/18/2023 78568 General Fund Planning Legal Ad Public Hearing Notices Planning Commission Plng Apr 2023 792.00 32079 EMBARCADERO MEDIA 5/18/2023 78568 General Fund Administration Legal Ad Public Hearing Notices Leaf Blower Ordinance Admin Apr 2023 606.00 32079 Total 2,982.00
32080 FOLGER GRAPHICS INC 5/18/2023 135806 General Fund Administration (1) Vinyl Outdoor Banner Admin Apr 2023 168.44 32080 Total 168.44
32081

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 5/18/2023 33965486 General Fund Building (1/3) Lease Toshiba E-Studio5015 AC Copier Bldg Apr 2023 26.06 32081

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 5/18/2023 33965486 General Fund Planning (1/3) Lease Toshiba E-Studio5015 AC Copier Plng Apr 2023 26.06 32081

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 5/18/2023 33965486 General Fund DPW-Engineering (1/3) Lease Toshiba E-Studio5015 AC Copier PW Apr 2023 26.06 32081 Total 78.18
32082 INVISIO COMMUNICATIONS INC. 5/18/2023 SI-US008962 General Fund Police (1) SWAT Comms Headset Upgrade to Invisio T7 Model PD May 2023 1,774.92 32082 Total 1,774.92
32083 JIA YULAN 5/18/2023 APW22-00152 General Fund Refund Road Bond Dep APW22-00152, 74 Middlefield 2,500.00 32083 JIA YULAN 5/18/2023 APW22-00187 General Fund Refund Road Bond Dep APW22-00187, 74 Middlefield 2,500.00 32083 Total 5,000.00
32084 LARSEN DANIEL 5/18/2023 Gas General Fund Police Gas Wellness Summit Trng D. Larsen PD 5/10/23 80.20 32084 LARSEN DANIEL 5/18/2023 Gas General Fund Police Lunch Wellness Summit Trng D. Larsen PD 5/10/23 21.97 32084 LARSEN DANIEL 5/18/2023 Gas General Fund Police Lunch Wellness Summit Trng D. Larsen PD 5/11/23 23.00 32084 Total 125.17
32085 MACDONALD KEN 5/18/2023 Gas General Fund Police Gas LA Extradition K. MacDonald PD 4/28/23 105.13 32085 Total 105.13
32086 MCE CORPORATION 5/18/2023 2303029 General Fund DPW-Park Maint. Contract Maint Svcs Electrical Repairs Mar 2023 324.50 32086 MCE CORPORATION 5/18/2023 2303029 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Mar 2023 558.37 32086 MCE CORPORATION 5/18/2023 2303029 Library Fund Contract Maint Svcs Library Mar 2023 379.90 32086 MCE CORPORATION 5/18/2023 2303029 General Fund DPW-Park Maint. Contract Maint Svcs HP Park Mar 2023 7,488.76 32086 MCE CORPORATION 5/18/2023 2303029 General Fund DPW-Street Maint. Contract Maint Svcs Streets & Storm Related PW Mar 2023 19,570.81 32086 Total 28,322.34
32087 MYERS-STEVENS & TOOHEY CO. INC. 5/18/2023 1400779 General Fund Police Long-Term Disability Ins Premium PORAC PD May 2023 404.00 32087 MYERS-STEVENS & TOOHEY CO. INC. 5/18/2023 1400779 General Fund Police Short-Term Disability Ins Premium PORAC PD May 2023 404.00 32087 Total 808.00
32088 ODP BUSINESS SOLUTIONS LLC 5/18/2023 310309358001 General Fund Administration (1) Splint Wrist Admin Apr 2023 21.86 32088 ODP BUSINESS SOLUTIONS LLC 5/18/2023 310309570001 General Fund Administration (1) pk Wooden Stir Sticks, (2) Ground Coffee Admin Apr 2023 43.43 32088 ODP BUSINESS SOLUTIONS LLC 5/18/2023 310309572001 General Fund Administration (1) Costa Rican Blend Admin Apr 2023 11.59 32088 ODP BUSINESS SOLUTIONS LLC 5/18/2023 311283649001 General Fund Administration (1) pk Coke, (1) pk Sprite, (1) pk Diet Coke Admin May 2023 71.63 32088 Total 148.51
32089 OPENGOV INC. 5/18/2023 INV00010376 General Fund Interdepartmental Open Gov -Budget Preparation 3/31/23 -3/30/24 19,896.00 32089 OPENGOV INC. 5/18/2023 INV00010376 General Fund Interdepartmental Open Gov -Dashboards 3/31/23 -3/30/24 4,102.00 32089 OPENGOV INC. 5/18/2023 INV00010376 General Fund Interdepartmental Open Gov -Financial Integration 3/31/23-3/30/24 2,500.00 32089 OPENGOV INC. 5/18/2023 INV00010376 General Fund Interdepartmental Open Gov -Story Builder 3/31/23 -3/30/24 3,000.00 32089 OPENGOV INC. 5/18/2023 INV00010376 General Fund Interdepartmental Open Gov -Workforce Planning 3/31/23 -3/30/24 6,500.00 32089 Total 35,998.00
32090 OTA WORLD LLC 5/18/2023 INV0160536 Equipment Replacement (1) Massage Chair PD May 2023 4,249.00 32090 Total 4,249.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32091 PATRICK HAWKINS PRINTING INC. 5/18/2023 20339 General Fund DPW-Engineering (500) Business Cards PW Director R. Ovadia May 2023 97.03 32091 Total 97.03
32092 PET FOOD EXPRESS 5/18/2023 06-2304RC General Fund Police (1) House Charge K9 Jessie D. Romero PD Apr 2023 88.14 32092 PET FOOD EXPRESS 5/18/2023 12-2305RC General Fund Police (1) House Charge K9 Jessie D. Romero PD May 2023 62.61 32092 Total 150.75
32093 PG & E 5/18/2023 08963023620/423 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) 3/24/23 -4/24/23 256.91 32093 PG & E 5/18/2023 34579695882/423 General Fund DPW-Street Maint. El Camino/Atherton Traffic Lights 3/24/23 -4/24/23 129.90 32093 Total 386.81
32094 PRONSKE KRYSTAL 5/18/2023 April 20 2023 General Fund Police Dinner SLI Session#4 Trng K. Pronske PD 4/20/23 18.42 32094 PRONSKE KRYSTAL 5/18/2023 April 20 2023 General Fund Police Dinner SLI Session#4 Trng K. Pronske PD 4/21/23 34.00 32094 PRONSKE KRYSTAL 5/18/2023 April 20 2023 General Fund Police Lunch SLI Session#4 Trng K. Pronske PD 4/20/23 18.00 32094 PRONSKE KRYSTAL 5/18/2023 April 20 2023 General Fund Police Lunch SLI Session#4 Trng K. Pronske PD 4/21/23 18.00 32094 Total 88.42
32095 REDWOOD GENERAL TIRE SERVICE CO. INC. 5/18/2023 835522 General Fund DPW-Park Maint.

Service Call to Replace (2) Front Tire John Deer Tractor HP Park Apr 2023 1,446.71
32095 Total 1,446.71
32096 RENNE PUBLIC LAW GROUP LLP 5/18/2023 9899 General Fund Administration RPPG/Atherton Consulting & Grant Writing Svcs Apr 2023 2,083.00 32096 Total 2,083.00
32097 SAN FRANCISCO DAILY L.L.C. 5/18/2023 83668 General Fund Administration Daily Post Notice of Public Hearing Noise Pertaining to Leaf Blowers Admin Mar 2023 187.50
32097 SAN FRANCISCO DAILY L.L.C. 5/18/2023 84026 General Fund DPW-Park Maint.

Daily Post Bid for HP Park Access & Circulation Improvements PW Apr 2023 750.00
32097 Total 937.50
32098 SAN MATEO CNTY ENVIRNMNTL HEALTH 5/18/2023 380044 Library Fund Alternative/Pressure Dosed Sys-Annual Oversight 2 Dinkelspiel Apr 2024 515.00
32098 Total 515.00
32099 SAN MATEO CNTY INFO SERV DEPT 5/18/2023 1YAT12304 General Fund Police (2) Microwave Mux PD Apr 2023 164.51 32099 Total 164.51
32100

SAN MATEO CNTY PUBLIC SAFETY
COMMUNICATIONS 5/18/2023 ATPD-MSS 23-04 General Fund Police (1) Message Switch PD Apr -Jun 2023 3,942.25 32100 Total 3,942.25
32101 SAN MATEO RESOURCE CONSERVATION DISTRICT 5/18/2023 3-CB-GEN General Fund Administration CA Recycle Compost Program Admin 1/1/23 -3/31/23 645.36 32101 Total 645.36
32102 SCA OF CA LLC 5/18/2023 23000443 General Fund DPW-Street Maint. Street Sweeping Services Apr 2023 2,187.85 32102 Total 2,187.85
32103 SHARP ELECTRONICS CORPORATION 5/18/2023 79802312 General Fund Police Lease Sharp MX-4071 2nd Copier PD May 2023 252.91 32103 Total 252.91
32104 TELECOMMUNICATIONS ENGINEERING 5/18/2023 48210 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD May 2023 2,603.50 32104 Total 2,603.50
32105 TIAA COMMERCIAL FINANCE INC. 5/18/2023 9519051 General Fund Police Lease Sharp MX-M3570 Copier PD May 2023 252.84 32105 Total 252.84
32106 TRIPEPI SMITH & ASSOCIATES INC. 5/18/2023 9889 General Fund Administration Recruitment Services for Eng Position Admin Mar 2023 2,336.25 32106 Total 2,336.25
32107 U.S. DEPARTMENT OF THE TREASURY 5/18/2023 502-05-2023 General Fund PR Batch 00502.05.2023 Garnishment 531.99 32107 Total 531.99
32108 VAN DERMYDEN MAKUS LAW CORPORATION 5/18/2023 22040 General Fund Administration Prof Svcs -Dishonesty Investigation Admin Jul 2022 14,374.80 32108 Total 14,374.80
32109 3 PATRICIA PLACE 5/25/2023 BP18-00025 General Fund Refund Const Time Limit Dep BP18-00025, 2 Rosewood 24,000.00 32109 3 PATRICIA PLACE 5/25/2023 BP18-00025A General Fund Refund 2nd Utility Dep BP18-00025, 2 Rosewood 5,000.00 32109 Total 29,000.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32110 A-1 FENCE AND DECK INC. 5/25/2023 25522 General Fund DPW-Park Maint. New Redwood Fence Behind Carriage House HP Park Apr 2023 1,995.00 32110 Total 1,995.00
32111 A-A LOCK & ALARM INC 5/25/2023 7502 General Fund DPW-Street Maint. (12) Padlocks PW Street May 2023 524.74 32111 Total 524.74
32112 ADO PROFESSIONAL SOLUTIONS INC. 5/25/2023 12866031 General Fund Finance Temp Emp P. Morin Fin 5/15 -5/19/23 2,400.00 32112 Total 2,400.00
32113 ALHAMBRA 5/25/2023 21903512 041723 General Fund Administration Drinking Water Services Admin Apr 2023 77.39 32113 ALHAMBRA 5/25/2023 21903512 051723 General Fund Administration Drinking Water Services Admin May 2023 88.39 32113 Total 165.78
32114 ALPINE MECHANICAL SERVICE COMPANY INC. 5/25/2023 I9543 General Fund DPW-Park Maint.

Service Call to Replace Bard Unit Compressor & Misc Wiring HP Park Apr 2023 6,311.00
32114 Total 6,311.00
32115 AT&T MOBILITY 5/25/2023 388102X05192023 General Fund Police Data Mobile Comm PD 4/12/23 -5/11/23 1,596.07 32115 Total 1,596.07
32116 BAYSHORE PLUMBERS 5/25/2023 989910440-2 General Fund DPW-Park Maint.

Plumbing Svc Runing Snaked & Sewer Line Use Camera and Locate Detected Problem HP Park Apr 2023 980.00
32116 Total 980.00
32117 BIANCHINI'S CATERING 5/25/2023 44309 General Fund Administration Employee Recognition Luncheon Admin 5/23/23 1,025.66 32117 Total 1,025.66
32118 BRIAN J RUDER 5/25/2023 BP22-00644 General Fund Refund Permit Fee -App Withdrawn BP22-00644, 18 Monte Vista 3,377.82 32118 BRIAN J RUDER 5/25/2023 BP22-00644 General Fund Refund SMIP Fee -App Withdrawn BP22-00644, 18 Monte Vista 60.85 32118 BRIAN J RUDER 5/25/2023 BP22-00644 General Fund Refund Bldg Std Fee -App Withdrawn BP22-00644, 18 Monte Vista 19.00 32118 BRIAN J RUDER 5/25/2023 BP22-00644A General Fund
Refund Address Change Fee -App Withdrawn BP22-00644, 18 Monte Vista 275.00
32118 BRIAN J RUDER 5/25/2023 BP22-00644B General Fund Refund Recycling Dep BP22-00644, 18 Monte Vista 1,000.00 32118 Total 4,732.67
32119 BURKE WILLIAMS & SORENSEN LLP 5/25/2023 301016 General Fund Administration Legal Services Labor Negotiations Admin Apr 2023 2,688.00 32119 Total 2,688.00
32120 CITRIX SYSTEMS INC. 5/25/2023 440000478303 General Fund Sharefile Svcs Permit Center 7/1/23 -5/12/24 6,893.84 32120 CITRIX SYSTEMS INC. 5/25/2023 440000478303 General Fund Building Sharefile Svcs Bldg 5/13/23 -6/30/23 500.87 32120 CITRIX SYSTEMS INC. 5/25/2023 440000478303 General Fund Planning Sharefile Svcs Plng 5/13/23 -6/30/23 125.84 32120 Total 7,520.55
32121 DAVIDOVICH IGOR 5/25/2023 May 14 2023 General Fund Police (1) Taser Holster I. Davidovich PD May 2023 97.75 32121 Total 97.75
32122 DEETER FAMILY TRUST 5/25/2023 BP18-00731 General Fund Refund Const Time Limit Dep BP18-00731, 76 Ridge View 70,000.00 32122 Total 70,000.00
32123 DUCKY'S CAR WASH LLC 5/25/2023 Apr-23 General Fund Police Car Wash Service PD Apr 2023 310.23 32123 Total 310.23
32124 EM ROOFING 5/25/2023 BP23-00245 General Fund Refund Recycling Dep BP23-00245, 111 Selby 500.00 32124 Total 500.00
32125 GATTO JOSHUA 5/25/2023 May 18 2023 General Fund Police Lunch EVOC Driver Trng Update J. Gatto PD 5/18/23 18.00 32125 GATTO JOSHUA 5/25/2023 May 18 2023 General Fund Police Mileage EVOC Driver Trng Update J. Gatto PD 5/18/23 47.50 32125 Total 65.50
32126 JAY'S TOWING SERVICE 5/25/2023 35702 General Fund Police Tow Svc Stolen Recovery 2013 BMW 8U0V573 PD 4/18/23 750.00 32126 JAY'S TOWING SERVICE 5/25/2023 35710 General Fund Police Tow Svc Ford Explorer 1425734 PD 5/7/23 295.00 32126 JAY'S TOWING SERVICE 5/25/2023 35725 General Fund Police Tow Svc 2013 BMW 7LZE205 PD 4/11/23 440.00 32126 JAY'S TOWING SERVICE 5/25/2023 35726 General Fund Police Tow Svc Flat Tire 2022 Ford SUV PD 4/28/23 150.00 32126 Total 1,635.00
32127 KRISTIN TIECHE 5/25/2023 ATH_052223 Library Fund Videographer for Town 100 Year Celebration -50% Deposit 10,821.95 32127 Total 10,821.95
32128 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/25/2023 307865 General Fund City Attorney Town Attorney -Bayfront Canal MOU Apr 2023 114.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32128 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/25/2023 307866 General Fund City Attorney Town Attorney -Housing Element Apr 2023 4,251.00 32128 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/25/2023 307867 General Fund City Attorney Town Attorney -25 Isabella Apr 2023 9,106.86 32128 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/25/2023 307868 General Fund City Attorney Town Attorney -Retainer Fee Apr 2023 17,291.94 32128 Total 30,763.80
32129 LEXIPOL LLC 5/25/2023 INVCOR868 Equipment Replacement Police (1) Cordico Law Enforcement Wellness App PD 4/1/23 -3/31/24 4,999.00 32129 Total 4,999.00
32130 LIEBERT CASSIDY WHITMORE 5/25/2023 240833 General Fund Administration Prof Services Re: ERMA Claim Admin Apr 2023 4,243.50 32130 Total 4,243.50
32131 METRO MOBILE COMMUNICATIONS INC 5/25/2023 47266 General Fund Police (1) PVP Helmet Comm Kit -Auto Switching Headset PD May 2023 770.47 32131 Total 770.47
32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 306953572001 General Fund Police (1) Diswasher, (3) Blk Tape, (2) Ink, (2) K-Cup Coffee, (6) Wipes PD Apr 2023 268.21
32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 309290086001 General Fund Police (1) 3-Shelf Cart PD Apr 2023 220.49 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 309815655002 General Fund DPW-Park Maint. (1) Trailmix HP Park Apr 2023 38.69 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310355890001 General Fund Building (4/3) ca Bottle Water, (1/3 ) pk Notes Bldg Apr 2023 23.36 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310355890001 General Fund DPW-Engineering (4/3) ca Bottle Water, (1/3 ) pk Notes PW Eng Apr 2023 23.35 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310355890001 General Fund Planning (4/3) ca Bottle Water, (1/3 ) pk Notes Plng Apr 2023 23.35 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310357976001 General Fund Building (1/3) pk Notes Bldg Apr 2023 6.34 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310357976001 General Fund DPW-Engineering (1/3) pk Notes PW Eng Apr 2023 6.34 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310357976001 General Fund Planning (1/3) pk Notes Plng Apr 2023 6.33 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310418976001 General Fund Building (1/3) ca Diet Pepsi, (1/3) pk Post It Notes Bldg Apr 2023 21.88 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310418976001 General Fund DPW-Engineering (1/3) ca Diet Pepsi, (1/3) pk Post It Notes PW Eng Apr 2023 21.88 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 310418976001 General Fund Planning (1/3) ca Diet Pepsi, (1/3) pk Post It Notes Plng Apr 2023 21.88 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 311996548001 General Fund Building (1) USB-C In-Ear Headphone Londi Bldg May 2023 43.74 32132 ODP BUSINESS SOLUTIONS LLC 5/25/2023 311996710001 General Fund Building (1) pk Filter Bldg May 2023 26.57 32132 Total 752.41
32133 PACIFIC FITNESS PRODUCTS LLC 5/25/2023 91241 Equipment Replacement Police (1) Peloton Commercial Bike Includes Mat & Dumbbell Set plus 1 yr Commercial Subscription PD May 2023 3,470.47
32133 Total 3,470.47
32134 PATRICK HAWKINS PRINTING INC. 5/25/2023 20350 General Fund Planning (250) Business Cards S. Manalo & D. Gonzalez-Arellano Plng May 2023 122.19 32134 PATRICK HAWKINS PRINTING INC. 5/25/2023 20362 General Fund Building (250) Business Cards R. Lehman Bldg May 2023 53.59 32134 PATRICK HAWKINS PRINTING INC. 5/25/2023 20363 General Fund Building (500) Electrical Inspection Labels Bldg May 2023 177.19 32134 PATRICK HAWKINS PRINTING INC. 5/25/2023 20365 General Fund Police (2) bx #10 Window Envelopes PD May 2023 245.78 32134 Total 598.75
32135 PG & E 5/25/2023 56788311910/Apr2023 General Fund DPW-Park Program Activity Bldg -150 Watkins 3/25/23 -4/25/23 338.34 32135 PG & E 5/25/2023 56788311910/Apr2023 General Fund DPW-Park Program Modular Bldg -150 Watkins 3/25/23 -4/25/23 637.60 32135 PG & E 5/25/2023 56788311910/Apr2023 General Fund DPW-Park Maint. Pump-150 Watkins 3/25/23 -4/25/23 577.67 32135 PG & E 5/25/2023 56788311910/Apr2023 General Fund DPW-Street Maint. Signal Marsh/Middlefield 3/25/23 -4/25/23 66.95 32135 PG & E 5/25/2023 56788311910/Apr2023 General Fund DPW-Street Maint. Signal Middlefield/Oak Grove 3/25/23 -4/25/23 85.12 32135 PG & E 5/25/2023 56788311910/Apr2023 General Fund DPW-Street Maint. Street Lights 3/25/23 -4/25/23 4,541.68 32135 Total 6,247.36
32136 REFLEX PROTECT INC. 5/25/2023 1445 General Fund Police (27) Tactical MK-3, (15) Reflex Remove Liquid PD May 2023 930.52 32136 Total 930.52
32137 SABRO COMMUNICATIONS INC 5/25/2023 2542-A Library Fund Voice Data Coax Fiber/Installation,Testing & Maint Library May 2023 1,840.00 32137 Total 1,840.00
32138 SAN MATEO CNTY CONTROLLERS OFFICE 5/25/2023 Apr-23 General Fund Police Allocation of Parking Penalties PD Apr 2023 310.70 32138 Total 310.70
32139 SAN MATEO CNTY SHERIFF'S OFFICE 5/25/2023 June 26-29 202 General Fund Police Crisis Intervention Trng Reg Fee N. Torres PD 6/26/23 -6/29/23 275.00 32139 Total 275.00
32140 SHARP ELECTRONICS CORPORATION 5/25/2023 79548628 General Fund Police Lease Sharp MX-4071 Copier PD Apr 2023 252.91

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 32140 Total 252.91
32141 TAYLOR JEFF 5/25/2023 May 23 2023 General Fund Police Bridge Toll EVOC Driver Trng Update J. Taylor PD 5/23/23 3.50 32141 TAYLOR JEFF 5/25/2023 May 23 2023 General Fund Police Lunch EVOC Driver Trng Update J. Taylor PD 5/23/23 18.00 32141 Total 21.50
32142 TONY'S CLEAN TEAM LLC 5/25/2023 15-3269 Library Fund Janitorial Maint Svcs Library 4/12/23 -5/11/23 4,745.00 32142 TONY'S CLEAN TEAM LLC 5/25/2023 15-3269 General Fund DPW-Park Maint. Janitorial Maint Svcs Park 4/12/23 -5/11/23 2,083.34 32142 TONY'S CLEAN TEAM LLC 5/25/2023 15-3269 General Fund DPW-Building Maint. Janitorial Maint Svcs Town 4/12/23 -5/11/23 10,593.66 32142 TONY'S CLEAN TEAM LLC 5/25/2023 15-3269 General Fund DPW-Park Maint. Janitorial Maint Svcs Covid-19 Electrostatic Spraying PD 998.00 32142 Total 18,420.00
32143 TOSHIBA FINANCIAL SERVICES 5/25/2023 34053344 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier -Usage for Color Images Admin May 2023 702.25
32143 TOSHIBA FINANCIAL SERVICES 5/25/2023 34053344 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin May 2023 1,374.85 32143 Total 2,077.10
32144 VILLA PLUMBING INC. 5/25/2023 APW23-00021 General Fund Refund Road Bond APW23-00021, 83 Fairview 2,500.00 32144 Total 2,500.00
32145 WEST COAST ARBORISTS INC. 5/25/2023 199774 General Fund DPW-Street Maint. Tree Maint Svcs Streets 4/16/23 -4/30/23 2,070.00 32145 WEST COAST ARBORISTS INC. 5/25/2023 199775 General Fund DPW-Park Maint. Tree Maint Svcs HP Park 4/16/23 -4/30/23 10,465.00 32145 WEST COAST ARBORISTS INC. 5/25/2023 199775 General Fund DPW-Street Maint. Tree Maint Svcs Streets 4/16/23 -4/30/23 7,286.50 32145 Total 19,821.50
Grand Total 852,903.50

Town of Atherton City Council, Planning Commission Special Joint Meeting – May 10, 2023

MINUTES
Town of Atherton – Joint Meeting
City Council &
Planning Commission
MAY 10, 2023
SPECIAL MEETING – STUDY SESSION
4:00 PM
SPECIAL MEETING – STUDY SESSION
CALL TO ORDER: Mayor Widmer called the meeting to order at 4:00 PM.

ROLL CALL –
City Council: Holland, DeGolia, Lewis (Absent), Vice Mayor Hawkins-Manuelian, Mayor Widmer – Present
Planning Commission: Polito, Lerner, Narancic, Lamb, Lane – Present

PUBLIC COMMENT
• Carol Flaherty

STUDY SESSION

1. STUDY SESSION TO DISCUSS CHANGES AND UPDATES TO THE ACCESSORY DWELLING ORDINANCE AND ASSOCIATED MUNICIPAL CODE SECTIONS.

City Manager Rodericks introduced the item and provided a review of the process for review for Council consideration.

Town Planner Kwon then led the presentation providing a brief history related to recent changes in the state law that imposed new limits on local authority to regulate Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). Kwon shared comments from the Planning Commission. Kwon led the Council through a discussion of potential revisions to the Town’s ADU Ordinance and definitions for key areas contained within that Ordinance.

Council held a comprehensive discussion on policy related changes to the ADU Ordinance that included but was not limited to tree protection zones, setback rules, definitions, privacy screening, and deed restrictions.

Public Comments:
• Carol Flaherty

This item will be returned at a Regular Council meeting for a formal 1st reading and introduction for amendments to the Town’s ADU Ordinance.

COUNCIL REPORTS/COMMENTS – None

ADJOURN
Mayor Widmer adjourned the meeting at 5:48 p.m.
_______________________
Anthony Suber
City Clerk

Town of Atherton City Council Regular Meeting Minutes – May 17, 2023

MINUTES
Town of Atherton
City Council
MAY 17, 2023

REGULAR MEETING
6:00 PM

REGULAR MEETING
CALL TO ORDER: Mayor Widmer called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer – Present

PRESENTATIONS
• MENTAL HEALTH AWARENESS MONTH 2023
Mayor Widmer read the Proclamation and requested the staff distribute and share information and resources related to mental health via Town channels.

Sylvia Tang, San Mateo County Behavior Health was present to receive the proclamation and shared information related to resources.

PUBLIC COMMENTS - None
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members Mayor Widmer, Vice Mayor Hawkins-Manuelian, Councilmembers DeGolia, Holland, and Lewis all disclosed ex-parte communications they had.

DEPARTMENTAL WRITTEN REPORT
Councilmember Lewis inquired about Building Department data and City Manager Rodericks responded.

REPORT OUT OF CLOSED SESSION presented by City Manager Rodericks Council met in closed session to discuss four (4) items and Council provided direction, no action was taken.

Town of Atherton City Council Regular Meeting Minutes – May 17, 2023

Councilmember Lewis commented that the City Attorney had been doing a great job.

CONSENT AGENDA (Items 1 – 6)

1. APPROVAL OF MINUTES FROM APRIL 19 AND MAY 3, 2023

2. APPROVAL OF BILLS AND CLAIMS FOR APRIL 2023 IN THE AMOUNT OF $1,563,462.

3. AUTHORIZE A MEMORANDUM OF UNDERSTANDING WITH COUNTY OF

SAN MATEO TO JOIN A MULTIJURISDICTIONAL SAFETY ELEMENT

PROJECT WITH THE MUNICIPALITIES OF ATHERTON, BELMONT,

BURLINGAME, EAST PALO ALTO, HALF MOON BAY, SAN BRUNO,

BRISBANE, AND PACIFICA AND SAN MATEO COUNTY AS AGENCY

PARTICIPANTS AND AUTHORIZE THE CITY MANAGER TO APPROPRIATE $105,169 OF FUNDING FOR THE PROJECT

4. RECEIVE AND FILE THE 2023 CITY COUNCIL GOALS WORKSHOP REPORT

5. ADOPTION OF RESOLUTION SETTING CITY COUNCIL MEETING START TIMES

6. 2nd READING AND ADOPTION OF AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 8.16 TO BAN GAS POWERED LEAF

BLOWERS
MOTION by Lewis, Second by Widmer to approve the Consent Calendar Items 1-6 AYES: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer NOES:

ABSENT:

ABSTAIN:

PUBLIC HEARING (Items 7 – 7)

7. WAIVE FIRST READING AND INTRODUCE BY TITLE ONLY, AN ORDINANCE REPLACING ATHERTON MUNICIPAL CODE CHAPTER 2.04 RELATED TO

MEETING LOCATIONS FOR THE CITY COUNCIL
City Manager Rodericks presented the item and noted the change was to make minor revisions to the meeting location with the Town Center new address.

MOTION by DeGolia, Second by Hawkins to waive the first reading and introduce by title only, an ordinance replacing Atherton Municipal Code Chapter 2.04 related to meeting locations for the City Council.

Town of Atherton City Council Regular Meeting Minutes – May 17, 2023

AYES: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer NOES:

ABSENT:

ABSTAIN:

REGULAR AGENDA (Items 8 – 9)

8. CONSIDERATION OF CRITERIA FOR HOUSING OPPORTUNITY SITE

SELECTION
City Manager Rodericks introduced the item and provided details regarding what impacts adopting the criteria would have at this time. The report articulated which properties would qualify as possible opportunity sites given the proposed criteria.

Public Comment:
• Pam Silvaroli
• Tom Giorgi and Stephanie Sergeant
• Zack Whitman
Council discussed each listed criteria and considered which lots / parcels in Town would qualify, how the criteria would impact a variety of Planning and or Building applications and processes and an apparent reliance on lot consolidations.

Mayor Widmer noted that the Town and Council have received considerable commentary for increased housing needs with a theme of concern related to where multi-family housing would be allowed in Town.

MOTION by Lewis, Second by Holland to reject the proposed set of criteria and defer the topic until additional needs are identified within the Housing Element process.

AYES: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer NOES:

ABSENT:

ABSTAIN:

9.RECEIVE SUMMARY OF THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S (HCD) RESPONSE TO THE TOWN OF ATHERTON’S 2023-2031

HOUSING ELEMENT AND A REPORT ON NEXT STEPS TO RECEIVE

CERTIFICATION
Town Planning and Housing Consultants Geoff Bradley, Principal and Brittany Bendix, Principal Planner led the introduction and presentation on the item. They discussed the HCD letter, prepared responses, and several key focus areas including affirmatively furthering fair housing (AFFH) item, site inventory and analysis, programmatic changes, multi-family and affordable housing, and general constraints.

Town of Atherton City Council Regular Meeting Minutes – May 17, 2023

Bendix responded to various council questions related to:
• Multi-Family Sites and the definitions for key terms
• Timelines for approval for housing element and/or municipal zoning code updates • Programs related to meeting RHNA goals such as SB 9 Lot splits or ADU Program Mayor Widmer articulated a need for residents to self-report any rental information related to an ADU to the Town.

Council discussed issues related to SB9, Unit Yield, ADU strategy, the ADU letter to the community, the time and process of the Housing Element Update. Council also discussed compliance items related to California Environmental Quality Act (CEQA) process and updates to the Town’s General Plan, feasibility of multi-family housing for specific sites and additional community outreach and engagement plans.

Bradley provided reviewed data related to the Housing Element submitted including the ADU production over the last several years and the Town’s projections over the next cycle. He also addressed how the “Inclusionary Housing Requirement” will impact RHNA and density levels.

FUTURE AGENDA ITEMS – None

ADJOURN
Mayor Widmer adjourned the meeting at 8:48 p.m.
_______________
Anthony Suber
City Clerk

Town of Atherton City Council, Planning Commission, Finance Committee Special Joint Meeting – May 3, 2023

MINUTES
Town of Atherton – Joint Meeting
City Council, Audit & Finance Committee
JUNE 7, 2023
SPECIAL MEETING – STUDY SESSION
4:00 PM
SPECIAL MEETING – STUDY SESSION
CALL TO ORDER: Mayor Widmer called the meeting to order at 4:11 PM.

ROLL CALL –
City Council: Holland, DeGolia, Lewis, Vice Mayor Hawkins-Manuelian, Mayor Widmer – All Present
Finance Committee: Scolnick (Absent), Patil (Absent), Hill (Present), Sleeth (Absent), Walker (Present)
PUBLIC COMMENT – None
REPORT OUT OF CLOSED SESSION by Cit Attorney Ebrahimi
Council met in closed session prior to the Study Session to receive updates related to litigation, provided direction related to labor negotiations and provided direction on the City Manager’s contract which will appear on the next Regular Council meeting for approval.

STUDY SESSION

1. REVIEW OF THE FY 2023/24 TOWN BUDGET – ALL FUNDS CHANGES ONLY City Manager Rodericks introduced the item and reviewed a few key areas related to revenuers and expenditures. He provided background on VLF funding including its current status in the State budget. Rodericks also presented the Capital Improvement Program with minor reviews.

Council directed staff to remove the HAWK Beacon project at Stockbridge in favor of a Rapid Flashing Beacon only.

This item will appear on the next Regular City Council agenda for formal adoption.

COUNCIL REPORTS/COMMENTS – None

ADJOURN
Mayor Widmer adjourned the meeting at 5:57 p.m.
_______________________
Anthony Suber
City Clerk

Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JUNE 21, 2023
SUBJECT: SECOND READING AND ADOPTION OF AN ORDINANCE
REPLACING ATHERTON MUNICIPAL CODE CHAPTER 2.04

RELATED TO MEETING LOCATIONS FOR THE CITY COUNCIL

RECOMMENDATION
It is recommended that the Council accept for second reading and adopt an ordinance replacing Atherton Municipal Code Chapter 2.04 related to meeting locations for the City Council.

BACKGROUND
Chapter 2.04 prescribes the meeting location for the City Council. Chapter 2.04 prescribed 94 Ashfield Road as the primary meeting location. With the renovation of the Town Center, the Council’s new meeting location is 80 Fair Oaks Lane.

ANALYSIS
The attached Ordinance is revised to reflect the new location.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
None.

Update of Chapter 2.04 – Meeting Location
JUNE 21, 2023

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Attachment A – Ordinance Update

ATTACHMENT A
ORDINANCE 2023-____

ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON, STATE OF CALIFORNIA, AMENDING
CHAPTER 2.04 OF THE ATHERTON MUNICIPAL CODE
WHEREAS, the City Council has adopted an Ordinance prescribing the meeting location for the City Council as part of Chapter 2.04 of the Municipal Code; and WHEREAS, that location previously identified 94 Ashfield Road, the Historic Council Chambers as the Council’s primary meeting location;
WHEREAS, the Town recently completed a renovation of the Town Center and now meets within the new Council Chambers located at 80 Fair Oaks Lane; and WHEREAS, the Ordinance is required to be updated to reflect the new location.

THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES ORDAIN AS FOLLOWS:

SECTION 1: Chapter 2.04, City Council of the Atherton Municipal Code is hereby replaced, in its entirety with EXHIBIT A.

SECTION 2: Severability. If any section, subsection, subdivision, paragraph, clause or phrase in this Ordinance, or any part thereof, is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

SECTION 3: Effective Date. This Ordinance shall become effective thirty (30) days following adoption.

Town of Atherton, a municipal corporation
MAYOR: __________________________________

BILL WIDMER
ATTEST: __________________________________

ANTHONY SUBER, CITY CLERK

STATE OF CALIFORNIA

COUNTY OF SAN MATEO SS:

TOWN OF ATHERTON
I, Anthony Suber, City Clerk of the Town of Atherton, do hereby certify that the foregoing Ordinance had its first reading and was introduced during the public meeting of the City Council on the ___ day of ______________, 2023, and had its second reading and was adopted and passed during the public meeting of the City Council on the ___ day of _____________, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: __________________________

ANTHONY SUBER, CITY CLERK

EXHIBIT A
The Atherton Municipal Code is current through Ordinance 656, passed November 16, 2022.

Chapter 2.04

CITY COUNCIL
Sections:

2.04.010 Regular meetings.

2.04.030 Mayor and vice mayor—Appointment.

2.04.040 Mayor and vice mayor—Term.

2.04.010 Regular meetings.

The city council of the town shall hold a regular meeting at least once each month at a time and day specified by resolution. Regular meetings shall be held in the Council Chambers located at 80 Fair Oaks Lane, in the town; or, at such other meeting place located within the corporate limits of the town, as determined by the city council.

Notification of any change in the meeting date, time or place shall be provided by public notice posted on the town’s official public notice bulletin board located at the City Council Chambers at 80 Fair Oaks Lane at the time of the meeting.

Special meetings may be called at any time by the mayor, or by three members of the city council, or by a petition bearing a minimum of one hundred signatures of adult residents of the town. (Ord. 382, 1980; Ord. 344 Ch. 1(e) § 1, 1976)

2.04.030 Mayor and vice mayor—Appointment.

The city council shall meet at least annually to choose one of its members as mayor and one of its members as vice mayor. (Ord. 528 § 2, 2001; Ord. 394 (part), 1982; Ord. 383 Ch. 1(e) § 3, 1981)

2.04.040 Mayor and vice mayor—Term.

The term of office of the mayor and vice mayor shall be one year. No member shall serve as mayor or vice mayor for consecutive terms. (Ord. 513 § 1, 2000; Ord. 394 (part), 1982; Ord. 383 Ch. 1(e) § 4, 1981)

Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JUNE 21, 2023
SUBJECT: Ratify Age-Friendly Communities City Council Standing Committee

RECOMMENDATION
It is recommended that the Council ratify the Mayor’s selection of Vice Mayor Diana HawkinsManuelian and Council Member Lewis as a Standing Committee to assist with the Town’s AgeFriendly Communities Application process.

BACKGROUND
The City Council approved the Town’s participation in the San Mateo County Age-Friendly Community Task Force effort. As part of that effort, the Town committed to forming a local AgeFriendly Task Force to assist in building collaborative partnerships within the County of San Mateo by sharing resources and coordinating activities to move the Age-Friendly Initiative forward in the region.

ANALYSIS
The Atherton Age-Friendly Task Force will consist of a Standing Committee of the City Council and the City Manager. The Standing Committee will work with the Center for Age Friendly Excellence (CAFE) staff to seek community leaders that have knowledge and care about the issues of older adults. The Task Force members will meet about once a month for about 5 months to help CAFE staff recruit older adult focus group members and share news about age-friendly initiatives.

CAFE staff will explain the project to all concerned, conduct the focus groups to determine unmet needs, assist in developing recommended potential projects and services to address those needs, and offer a written report. CAFE will reach out to Task Force candidates for focus groups. CAFE conducts multiple, diverse and inclusive focus groups to identify unmet needs, strengths and suggested solutions. Focus group reports are submitted to the County Core Team and Task Force Members. CAFE conducts a variety of educational presentations to community groups. CAFE provides guidance to Task Force members toward the selection of data-informed projects.

Once the process is complete, the final reports will be provided to the City Council and the process

Age Friendly Task Force
JUNE 21, 2023

will be incorporated into the Housing Element as part of the Town’s outreach and engagement process. At that time, the Standing Committee will be dissolved.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area E – Strengthen Community Engagement and Transparency • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
Creation of an age-friendly community is part of developing a diverse and inclusive community.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Atherton Age-Friendly Communities Timeline

2. CAFE Process

3. Age-Friendly Community Task Force Roles

4. Checklist of Essential Features of Age-Friendly Cities

5. WHO – 8 Domains of Livability

Town of Atherton
Age-Friendly Communities Timeline
Presentation to City Council: April 19, 2023
Mayor’s signed Letter of Support: May 8th
1st Task Force Meeting: Week of June 26th
During 1st meeting: Brief introductions - focus on Age Friendly Presentation and go over process flow chart, 8 domains and the role of the task force, in addition to the importance of the action plan. Also discuss Goal of sending application by early November. Discuss composition of focus groups
Weeks of June 26th – July 12th : Gather names for focus groups and get them confirmed
Week of July 3
rd: Have volunteer task force members who want to participate as a focus group. Report then sent to Sr. Data Analyst by the end of that week Week of July 17
th: Focus Group Number 2 and report sent within a week
Week of July 24th: Focus Group Number 3 and report sent within a week Week of August 7
th: 2nd task force meeting to review reports 1-3 and start prioritizing projects
Week of August 21st: Task force to continue prioritizing and reviews Two Meetings in September with subgroups of task force to work on application and possibly third meeting
Goal to submit application by early November.

1. CAFE contacts City Mayor,
Councils, and Senior Advisory
groups. County Core Team
recommends Community
Contacts.

4. Focus group qualitative data is
collated and analyzed. Focus
group reports are submitted to
County Core Team and task
force members.

3. Task Force Reaches out to
focus group candidates. Diversity
and inclusion are essential.

CAFE conducts multiple diverse
and inclusive focus groups to
identify unmet needs, strengths
and suggested solutions.

5. CAFE conducts a variety of
educational presentations to
community organizations. (joined
by a task force member)

6. CAFE provides guidance to
task forces toward the selection
of data informed projects to
address unmet needs.

8. CAFE assists task force in
selecting subcommittee to focus
on next steps and future
implementation of projects once
CAFE is finished.

7. CAFE assists task forces in
filling out application for
AARP/WHO certification.

2. CAFE reaches out to task
force candidates. Diversity and
inclusion are essential. Task
Force Develops plan for
recruiting diverse and inclusive
list of candidates for focus
groups.

Theory of Change: Our overarching explanatory framework is the Ecological Model of Aging (Lawton and Nahemow, 1973, 1986, 2000), an integrative, person - environment perspective.

Cfafe.org
CAFE Community Development Process

1 CAFE: The Center for Age-Friendly Excellence
Advancing Livable Communities for all Generations
Town of Atherton Age-Friendly Community Task Force Roles San Mateo County is engaged in an exciting initiative to become age-friendly and join the AARP - World Health Organization (WHO) Network of Age Friendly Cities. http://www.who.int/ageing/age-friendly-world/en/ https://www.aarp.org/livablecommunities/network-age-friendly-communities/ Toward this goal, the Center for Age-Friendly Excellence (CAFE; www.cfafe.org) is working with the cities of Atherton, Belmont, Brisbane, East Palo Alto, Hillsborough, Millbrae, San Bruno, and South San Francisco under an agreement with San Mateo County. Part of the process is to organize a small task force in each city to help inform and guide the effort.

CAFE is seeking community leaders who have knowledge and care about the issues of older adult residents in each city. The task force members will meet about once a month for about 5 months to help CAFE staff recruit older adult focus group members and help share the news about the agefriendly initiative in the community.

CAFE staff will: explain the project to all concerned, conduct the focus groups to determine unmet needs in the 8 domains of an age-friendly city; assist in developing recommended potential projects and services to address unmet needs; and offer a written report to the task force.

CAFE will assist the task force to fill out the on-line application to AARP’s Network of Age Friendly States and Communities to become a member of that network and to be certified as an agefriendly city.

Questions? Contact
Cynthia Nakayama
[email protected]
510-502-4611

2 Overview of the Roles and Tasks of an
Age Friendly Community Task Force
Age Friendly Community task forces take on the following roles and tasks on behalf of their community:
• Spread the good news about the age-friendly initiative and assist CAFE with the following tasks:
o Help recruit participants for the focus groups.
o Assist us with choosing at least three inaugural pilot projects to address unmet needs per the focus groups(s).
o Provide input to the application that Atherton will submit to the AARP Network of Age Friendly States and Cities to become a certified age friendly community and a member of the network.
• Time Commitment for each TF Member during the initial 5-month planning stage:
o Total of 5 to 6 Task Force meetings. Each Task Force meeting will be 1 to 1 ½ hours in length.
o Approximately 1 hour (or less) of document review between meetings. o Email correspondence: variable.
o Recruitment of focus group participants: Each task force member will be asked to recruit about 7 local and diverse residents ranging in age from 55 to 100 plus to participate in focus group discussions, which will be held virtually or in-person, per Town of Atherton and County public health guidance. Total estimated approximate time for recruitment of FG participants: 3 hours maximum o Once the four to five-month planning and application stage is over and CAFE’s consultation role is complete, the Task Force will continue to meet monthly or, less often, as needed to assist with and guide implementation of inaugural Age Friendly Community Projects and, when ready, develop and implement new ones in partnership with community stakeholders.
o CAFE will be available for consultation, as needed.

CAFE’s job is to support the task force’s efforts over the initial 5-month planning timeframe. The primary outcome of our collective efforts at the end of this process is to make the Town of Atherton a certified “age friendly community” and a member of AARP’s network of age-friendly cities, as well as to select about 3 inaugural age friendly projects that Atherton and others in your community will value, support and will want to implement over the next 1 to 2 years.

Once your city is a certified member of the AARP Network of Age Friendly States and Communities, AARP requires each new member of the network to put together an Age Friendly Community Action Plan and submit it to AARP within 2 years of becoming a member of the network. By doing this, it helps the city and their collaborative stakeholders to develop strategies that ensures the sustainability and continuance of age friendly community focus for many years to come.

3 To sum up, participation on the Task Force is important because the engagement of the community, in collaboration with local government city staff and officials, is vital for the success and sustainability of any age friendly initiative.

PAGE 1
Checklist of Essential Features of
Age-friendly Cities
Th is checklist of essential age-friendly city features is based on the results of the WHO Global Age-Friendly Cities project consultation in 33 cities in 22 countries. Th e checklist is a tool for a city’s self-assessment and a map for charting progress. More detailed checklists of age-friendly city features are to be found in the WHO Global Age-Friendly Cities Guide.

Th is checklist is intended to be used by individuals and groups interested in making their city more age-friendly. For the checklist to be eff ective, older people must be involved as full partners. In assessing a city’s strengths and defi ciencies, older people will describe how the checklist of features matches their own experience of the city’s positive characteristics and barriers. Th ey should play a role in suggesting changes and in implementing and monitoring improvements.

Outdoor spaces and buildings
☐ Public areas are clean and pleasant.
☐ Green spaces and outdoor seating are
suffi cient in number, well-maintained
and safe.
☐ Pavements are well-maintained, free of
obstructions and reserved for pedestrians.
☐ Pavements are non-slip, are wide enough
for wheelchairs and have dropped curbs to
road level.
☐ Pedestrian crossings are suffi cient in
number and safe for people with diff erent
levels and types of disability, with nonslip markings, visual and audio cues and adequate crossing times.
☐ Drivers give way to pedestrians at intersections and pedestrian crossings. ☐ Cycle paths are separate from pavements
and other pedestrian walkways.
☐ Outdoor safety is promoted by good street
lighting, police patrols and community
education.
☐ Services are situated together and are
accessible.
☐ Special customer service arrangements
are provided, such as separate queues or
service counters for older people.
☐ Buildings are well-signed outside and
inside, with suffi cient seating and toilets,
accessible elevators, ramps, railings and
stairs, and non-slip fl oors.
☐ Public toilets outdoors and indoors are
suffi cient in number, clean, well-maintained and accessible.

Transportation
☐ Public transportation costs are consistent,
clearly displayed and aff ordable.
☐ Public transportation is reliable and frequent, including at night and on weekends and holidays.
☐ All city areas and services are accessible by
public transport, with good connections
and well-marked routes and vehicles.

PAGE 2
☐ Vehicles are clean, well-maintained, accessible, not overcrowded and have priority seating that is respected.
☐ Specialized transportation is available for
disabled people.
☐ Drivers stop at designated stops and beside
the curb to facilitate boarding and wait for
passengers to be seated before driving off .
☐ Transport stops and stations are conveniently located, accessible, safe, clean, welllit and well-marked, with adequate seating and shelter.
☐ Complete and accessible information is
provided to users about routes, schedules
and special needs facilities.
☐ A voluntary transport service is available
where public transportation is too limited.
☐ Taxis are accessible and aff ordable, and
drivers are courteous and helpful.
☐ Roads are well-maintained, with covered
drains and good lighting.
☐ Traffi c fl ow is well-regulated.
☐ Roadways are free of obstructions that
block drivers’ vision.
☐ Traffi c signs and intersections are visible
and well-placed.
☐ Driver education and refresher courses are
promoted for all drivers.
☐ Parking and drop-off areas are safe, suffi -
cient in number and conveniently located.
☐ Priority parking and drop-off spots for
people with special needs are available and
respected.

Housing
☐ Suffi cient, aff ordable housing is available
in areas that are safe and close to services
and the rest of the community.
☐ Suffi cient and aff ordable home maintenance and support services are available. ☐ Housing is well-constructed and provides
safe and comfortable shelter from the
weather.
☐ Interior spaces and level surfaces allow
freedom of movement in all rooms and
passageways.
☐ Home modifi cation options and supplies
are available and aff ordable, and providers
understand the needs of older people.
☐ Public and commercial rental housing is
clean, well-maintained and safe.
☐ Suffi cient and aff ordable housing for frail
and disabled older people, with appropriate services, is provided locally.

Social participation
☐ Venues for events and activities are conveniently located, accessible, well-lit and easily reached by public transport.
☐ Events are held at times convenient for
older people.
☐ Activities and events can be attended
alone or with a companion.
☐ Activities and attractions are aff ordable,
with no hidden or additional participation costs.

PAGE 3
☐ Good information about activities and
events is provided, including details about
accessibility of facilities and transportation
options for older people.
☐ A wide variety of activities is off ered to
appeal to a diverse population of older
people.
☐ Gatherings including older people are held
in various local community spots, such as
recreation centres, schools, libraries, community centres and parks. ☐ Th ere is consistent outreach to include
people at risk of social isolation.

Respect and social inclusion
☐ Older people are regularly consulted by
public, voluntary and commercial services
on how to serve them better.
☐ Services and products to suit varying
needs and preferences are provided by
public and commercial services.
☐ Service staff are courteous and helpful.
☐ Older people are visible in the media, and
are depicted positively and without stereotyping.
☐ Community-wide settings, activities and
events attract all generations by accommodating age-specifi c needs and preferences. ☐ Older people are specifi cally included in
community activities for “families”.
☐ Schools provide opportunities to learn
about ageing and older people, and involve
older people in school activities.
☐ Older people are recognized by the community for their past as well as their present contributions. ☐ Older people who are less well-off have
good access to public, voluntary and private services.

Civic participation and employment
☐ A range of fl exible options for older volunteers is available, with training, recognition, guidance and compensation for personal costs.
☐ Th e qualities of older employees are wellpromoted.
☐ A range of fl exible and appropriately paid
opportunities for older people to work is
promoted.
☐ Discrimination on the basis of age alone is
forbidden in the hiring, retention, promotion and training of employees. ☐ Workplaces are adapted to meet the needs
of disabled people.
☐ Self-employment options for older people
are promoted and supported.
☐ Training in post-retirement options is
provided for older workers.
☐ Decision-making bodies in public, private and voluntary sectors encourage and facilitate membership of older people.

Communication and information
☐ A basic, eff ective communication system
reaches community residents of all ages.
☐ Regular and widespread distribution of
information is assured and a coordinated,
centralized access is provided.

PAGE 4
☐ Regular information and broadcasts of
interest to older people are off ered.
☐ Oral communication accessible to older
people is promoted.
☐ People at risk of social isolation get one-toone information from trusted individuals. ☐ Public and commercial services provide
friendly, person-to-person service on
request.
☐ Printed information – including offi cial
forms, television captions and text on visual displays – has large lettering and the main ideas are shown by clear headings
and bold-face type.
☐ Print and spoken communication uses
simple, familiar words in short, straightforward sentences. ☐ Telephone answering services give instructions slowly and clearly and tell callers how to repeat the message at any time. ☐ Electronic equipment, such as mobile
telephones, radios, televisions, and bank
and ticket machines, has large buttons and
big lettering.
☐ Th ere is wide public access to computers
and the Internet, at no or minimal charge,
in public places such as government offi ces, community centres and libraries.

Community and health services
☐ An adequate range of health and community support services is off ered for promoting, maintaining and restoring health. ☐ Home care services include health and
personal care and housekeeping.
☐ Health and social services are conveniently located and accessible by all means of transport.
☐ Residential care facilities and designated
older people’s housing are located close to
services and the rest of the community.
☐ Health and community service facilities
are safely constructed and fully accessible.
☐ Clear and accessible information is provided about health and social services for older people.
☐ Delivery of services is coordinated and
administratively simple.
☐ All staff are respectful, helpful and trained
to serve older people.
☐ Economic barriers impeding access to
health and community support services
are minimized.
☐ Voluntary services by people of all ages are
encouraged and supported.
☐ Th ere are suffi cient and accessible burial
sites.
☐ Community emergency planning takes
into account the vulnerabilities and capacities of older people.

WHO/FCH/ALC/2007.1
© World Health Organization 2007. All rights reserved.

CAFE: The Center for Age-Friendly Excellence
Advancing Livable Communities for all Generations
A Project of the Los Altos Community Foundation, 183 Hillview Ave, Los Altos, CA 94022 World Health Organization
Eight Domains of Livability: Brief Descriptions and Examples Built Environment
The built environment has a strong influence on personal mobility, safety from injury, security from crime, health behaviour and social participation.

Outdoor Spaces and Buildings
“People need public places to gather — indoors and out. Green spaces, safe streets, sidewalks, outdoor seating and accessible buildings (think elevators, stairs with railings, etc.) can be used and enjoyed by people of all ages.”
Examples: Availability of outdoor seating, covered shelters with seating if waiting for transportation, clean and safe public restrooms, adequate lighting and signage.

Transportation
“Driving shouldn't be the only way to get around. Public transit options can be as expansive and as infrastructure dependent as a train system or as targeted as a taxi service that provides non-drivers with rides to and from a doctor's office.” Examples: Affordable and accessible transportation, city is walkable, has bike paths and parking, there are curb cuts for wheelchairs as well as baby carriages, adequate lighting at night.

Housing
“…older adults want to stay in their homes and communities for as long as possible. Doing so is possible if a house is designed or modified for aging in place and if a community includes housing options for varying life stages (and varying bank accounts).” Examples: Affordable and available housing, availability of vetted home repair professionals, offering housing model for mixed-use (intergenerational) resident i.e. elder and student.

A Project of the Los Altos Community Foundation, 183 Hillview Ave, Los Altos, CA 94022 Social Environment
There are different aspects of the social environment and of culture that affect participation and mental wellbeing.

Social Participation
“Regardless of a person's age, loneliness is often as debilitating a health condition as having a chronic illness or disease. Sadness and isolation can be combatted by the availability of accessible affordable and fun social activities.” Examples: Social activities and places to hang out for older persons, promoting shared use of school and community recreational resources for day or evening activities, offering culturally sensitive exchanges, talks or events.

Respect and Social Inclusion
“Everyone wants to feel valued. Intergenerational activities are a great way for young and old to learn from one another, honor what each has to offer and, at the same time, feel good about themselves.

Examples: Intergenerational activities and promoting shared use of school and community recreational resources, Friendly Visitor and Meals on Wheels programs, linking older persons with their grandchildren or other young adults to learn how to use their high-tech devices.

Civic Participation and Employment
“An age-friendly community provides ways older people can (if they choose) continue to work for pay, volunteer their skills and be actively engaged in community life.” Examples: Promoting volunteer opportunities to increase awareness, have a central program that assists older adults with finding resources, classes, jobs, and civic engagement.

Community and Health Support
Involves both social environments and health and social service determinants.

Communication and Information
“Age-friendly communities recognize that not everyone has a smartphone or Internet access and that information needs to be disseminated through a variety of means.” Examples: Free Wi-Fi for older persons, programs that engage non-English speakers, increased promotion of available services such as door-to-door mobile libraries, emergency preparedness training.

A Project of the Los Altos Community Foundation, 183 Hillview Ave, Los Altos, CA 94022 Community Support and Health Services
“At some point, every person of every age gets hurt, becomes ill or simply needs some help. While it's important that care be available nearby, it's essential that residents are able to access and afford the services required.

Examples: Increase health promotion disease prevention programming for older adults, availability of a centrally located care or case manager to help connect with resources, availability of mobile screening and dental services.

World Health Organization Age Friendly Cities Guide
https://www.who.int/ageing/publications/Global_age_friendly_cities_Guide_English.pdf AARP
https://www.aarp.org/livable-communities/network-age-friendly-communities/info-2015/8- domains-of-livability-resources.html

Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JUNE 21, 2023
SUBJECT: ADOPT RESOLUTION 23-XX UPDATING THE PURCHASING

LIMITS AS REQUIRED BY ATHERTON MUNICIPAL CODE
CHAPTER 3.16

RECOMMENDATION
It is recommended that the Council approve the attached Resolution revising purchasing policy amount limits as required in Chapter 3.16 of the Atherton Municipal Code.

BACKGROUND
The Town often contracts with firms and individuals for developing and maintaining infrastructure and operations. The Town adopted its current purchasing system, Chapter 3.16 of the Atherton Municipal Code, in 1994 and updated it in 2012, 2014, and 2015 to keep pace with economic changes and add clarity to the Code. The purpose of the purchasing system is to establish efficient procedures for the purchase of goods and supplies, equipment, professional and nonprofessional services to ensure of lowest possible cost with quality needed and transparency.

Purchasing limits are set to allow for greater efficiency within the purchasing procedures. Ensuring that those limits keep pace with economic changers results in enhanced efficiency and allows us to effectively maintain infrastructure and operations and provide services to the community in a timely fashion. If the amounts are set too low, staff can encounter timing issues that prevent the timely purchase of goods, supplies and services, such as repairs, small professional services, or technology improvements.

When costs exceed the City Manager’s approval authority, staff is required to follow the formal requests for proposal process. This process requires that all requests be approved at a City Council meeting following a post for formal bidding, review and interview of bidders, and award a final contract. The formal process requires additional staff time and resources, can cause project delay, and ultimately, may not result in a lower cost – rather, it could cause the Town to lose the benefit of the economy of the original quote.

The Town’s purchasing ordinance provides that no purchases shall be allowed for any goods and supplies, equipment, materials, or services unless there exists an unencumbered appropriation in

Modifications to Purchasing Resolution
JUNE 21, 2023

the adopted budget. Essentially, if the purchase or service was not accounted for within the current year’s budget, it cannot take place without prior City Council authorization and a budget appropriation.

Absent a “sole source vendor” situation, when making a purchase there are three processes staff follows – open market, informal, and formal. The limits differ for “goods and supplies, equipment, and non-professional services” and “professional services.”

ANALYSIS
Goods and Supplies, Equipment, and Non-Professional Services The open market process amounts to obtaining an informal quote (preferably written) for the purchase of goods and supplies, equipment, materials, and non-professional services. Essentially, staff uses the open market process when purchasing office supplies, small furnishings, and other small equipment. We will check Staples, Office Depot, Costco, and other vendors for these types of purchases. The limit for the open market process is $5,000. Staff is not recommending an adjustment to this limit.

The informal process is a little more regimented. Here, staff solicits quotes via a written or telephonic request. Purchases are based on at least three informal written proposals. The City Clerk must retain a copy of the bids for two years and they are available for public inspection. Staff selects the best qualified vendor as defined by the Code using such criteria as best value, ability to perform, ability to provide, trustworthiness, capacity, experience, etc. The limits for the informal process are between $5,000 and $30,000. Staff is recommending that the upper limit be increased to $40,000. No purchases may be made unless they are accounted for within the current year adopted budget.

The formal process requires the publication of a formal Request for Bid, Notice Inviting Bids, Published Notice, formal and witnessed Bid Openings, and Council award to the lowest responsive and responsible bidder. The limit for the formal process is anything greater than $30,000. Staff is recommending that the limit be set to anything greater than $40,000.

Professional Services
Professional services are defined as those provided by a person or firm engaged in a profession based on a generally recognized special knowledge or skill, including but not limited to, the professions of accountant, attorney, artist, architect, engineer, environmental consultant, dentist, physician, training or educational consultant, or survey. The processes remain the same – open market, informal, and formal.

The open market process amounts to obtaining an informal quote (preferably written) for the service. The limit for the open market process is $5,000. Staff is recommending that the limit be increased to $10,000.

The informal process is based on three informal (written) proposals for the service. The limits for the informal process are between $5,000 and $25,000. Staff is recommending that the upper limit Page 101 of 473 Modifications to Purchasing Resolution
JUNE 21, 2023

be increased to $50,000. No service may be engaged unless it is accounted for within the current year adopted budget.

The formal process requires the publication of a formal Request for Proposal, Notice Inviting Proposals, Published Notice, formal and witnessed Openings, and Council award to the firm based on qualifications, experience and responsiveness. The limit for the formal process is anything greater than $25,000. Staff is recommending that the limit be set to anything greater than $50,000.

Staff does not recommend any changes to the Public Works contracting limits as they are consistent with the State’s Uniform Public Works Construction Cost Accounting schedule.

FISCAL IMPACT
None.

Reference Comparisons
City/Town Goods/Supplies Professional Services
Hillsborough $30,000 $30,000
Los Altos Hills $100,000 $100,000
Belmont $50,000 $50,000
Brisbane $200,000 $200,000
San Mateo $100,000 $100,000
South San Francisco $150,000 $150,000
Tiburon $40,000 $50,000
Woodside $20,000 $10,000
Atherton (Current) $5,000-$30,000 $5,000-$25,000
Atherton (Recommended) $5,000-$40,000 $10,000-$50,000

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The City Manager signature authority allows the City Manager to manage operations in a timely and efficient manner and is budget dependent. Policy issues for Council discussion is whether to increase the signature limit.

PUBLIC NOTICE

Modifications to Purchasing Resolution
JUNE 21, 2023

Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Resolution 23-XX

RESOLUTION 23-xx

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

ESTABLISHING DOLLAR LIMITS FOR USE IN THE PURCHASING ORDINANCE, MUNICIPAL CODE CHAPTER 3.16
WHEREAS, the Town of Atherton has a Purchasing Ordinance setting forth purchasing policies, procedures, and functions; and

WHEREAS, the Purchasing Ordinance establishes different procedures and processes for purchasing and procurement of goods and services based on dollar limits; and WHEREAS, establishment of the dollar limits for the various procedures and processes mentioned above are set forth in the Purchasing Ordinance as being established by resolution of the City Council on a periodic basis; and
WHEREAS, it is now appropriate to establish such dollar limits for current use in the Purchasing Ordinance; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Atherton does hereby comply with provisions of the Purchasing Ordinance by establishing dollar limits for the various procedures and processes as set forth following:

1. The dollar limit for procurement of goods, supplies, equipment and non-professional services through open market purchase as set forth in § 3.16.100 is an amount up to and including the sum of Five Thousand Dollars ($5,000).

2. The dollar limit for procurement goods, supplies, equipment and non-professional services through the informal procedure as set forth in § 3.16.110 is an amount greater than Five Thousand Dollars ($5,000) up to and including Forty Thousand Dollars ($40,000).

3. The dollar limit for procurement goods, supplies, equipment and non-professional services through the formal procedure as set forth in § 3.16.120 is an amount greater than Forty Thousand Dollars ($40,000).

4. The dollar limit for procurement of professional services through the open market proposal procedure as set forth in § 3.16.200(a) is an amount up to and including Ten Thousand Dollars ($10,000).

5. The dollar limit for procurement of professional services through the informal proposal procedure as set forth in § 3.16.200(b) is an amount greater than Ten Thousand Dollars up to and including Fifty Thousand Dollars ($50,000).

6. The dollar limit for procurement of professional services through the formal proposal procedure as set forth in § 3.16.200(c) is an amount greater than Fifty Thousand Dollars ($50,000).

7. The dollars limit for contracting public works projects through the force account/open market, informal bidding and formal bidding procedures shall be consistent with the uniform public construction cost accounting procedures set forth in the Act and to the Commission’s policies and procedures manual and cost accounting review procedures, as they may each from time to time be amended. Page 104 of 473
* * * * * * * * * * *
I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 21st day of June, 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
______________________
Bill Widmer, Mayor
ATTEST:
_____________________
Anthony Suber
City Clerk
APPROVED AS TO FORM:
________________________
Mona Ebrahimi, City Attorney

Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 21, 2023
SUBJECT: ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR

THE ROAD MAINTENANCE AND REHABILITATION ACT OF
2017 (SB1)

RECOMMENDATION
It is recommended that the Council adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 2023-24.

BACKGROUND
Senate Bill 1 (SB1), the Road Maintenance and Rehabilitation Act of 2017 (RMRA) is a landmark transportation investment to rebuild California by fixing neighborhood streets, freeways and bridges in communities across California and targeting funds toward transit and congested trade and commute corridor improvements. SB1 invests $5.4 billion annually over a decade to fix California’s transportation system. It addresses a backlog of repairs and upgrades, while ensuring a cleaner and more sustainable travel network for the future. SB1 sets aside approximately $200 million annually in funds available for road maintenance and rehabilitation through the RMRA program for cities and counties. Allocation of these funds are determined by a specified formula on a per capita basis. SB1 provides various funds to the RMRA as follows:
• A revenue attributed to a $0.12 per gallon increase in the motor vehicle fuel (gasoline) tax effective November 1, 2017;
• 50% of a $0.20 per gallon increase in the diesel excise tax effective November 1, 2017; • A portion of a new Vehicle License Fee that varies fee between $25 and $175 based on the vehicle value effective January 1, 2018; and
• A new $100 annual vehicle registration fee applicable to zero-emission vehicles model year 2020 and later effective July 1, 2020.

The Road Repair and Accountability Act of 2017 (SB1 Beall) also adopted annual inflationary adjustments to all per-gallon motor vehicle fuel excise taxes including the rates allocated through the Highway Users Tax Account (HUTA).

FY 2023-24 SB1 Resolution
JUNE 21, 2023

The passage of the Road Maintenance and Rehabilitation Act of 2017 (SB 1) in April 2017 created new permanent funding sources for road maintenance and rehabilitation projects for cities and counties. SB 1 includes accountability and transparency provisions to ensure the residents of our Town are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year.

Each year, cities and counties must adopt via resolution a project list comprised of projects on which they intend to expend SB 1 funds. These project lists must be submitted to the California Transportation Commission (CTC) by July 1, 2023, in order to be eligible for SB 1 distributions beginning funding for the fiscal year. The project list must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvements.

ANALYSIS
Staff utilizes its Pavement Management Program to assist in prioritizing road maintenance projects. The Town Pavement Management Program maintains a listing of the Pavement Condition Index for Town streets and provides recommendations on the type and timing of pavement rehabilitations. Staff recommends a strategy that allocates the majority of the SB1 funds to remove and replace poor pavement, place asphalt overlays and place various rehabilitation treatments on select streets.

FY 2023-2024 SB1 Funding is estimated at $169,000 and is included in the proposed Capital Improvement Program Budget. Attachment A details the RMRA Resolution which includes the project list for fiscal year 2023-24 as follows:
• Tuscaloosa Avenue – Between El Camino Real and Austin Avenue (Overlay) Upon adoption of the resolution approving the project list for fiscal year 2023-24, staff is required to submit the list to the CTC with the accompanying resolution for allocation of funding.

FISCAL IMPACT
There is no fiscal impact related to the adoption of a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1). The Town Draft Capital Improvement Program includes appropriation of $1.58M for Road Maintenance Projects in FY 2023-24using funds from Measure A, Measure M, remaining Special Parcel Tax funds and Gas Tax. SB1 is only one funding component of the Town’s Road Maintenance Program.

The Road Repair and Accountability Act requires that local agencies maintain and report a local maintenance of effort (MOE). The MOE requirement is to ensure that the new road funds do not supplant existing levels of city general revenue spending on streets and roads. Cities must maintain general fund spending at no less than the average of 2009-10, 2010-11, and 2011-12 years. Audits are performed to ensure the requirements are met. Failure to maintain the MOE results in the withholding of SB1 contributions and/or the return of funds allocated. The Town’s MOE is

FY 2023-24 SB1 Resolution
JUNE 21, 2023

estimated at $1.06 million. The proposed Capital Improvement Program budget for FY2023-2024 includes sufficient funds to meet the required MOE.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
There are no significant policy issues related to the adoption of a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1).

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Draft 2023-24 Road Repair and Accountability Act of 2017 (SB1) Resolution

Res. 21-XX, Adopt SB1 Project List Page 1
RESOLUTION NO. 23-xx

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADOPTING THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1)

PROJECT LIST AND AMENDING GAS TAX APPROPRIATIONS FOR FISCAL YEAR 2023-2024
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our Town are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the Town of Atherton must adopt by resolution a list of all projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the Town budget, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and
WHEREAS, the Town, will receive an estimated $169,000 in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the fifth year in which the Town will be receiving SB 1 funding and will enable the Town to continue essential road maintenance and rehabilitation projects; and WHEREAS , the Town uses a Pavement Management System to assist in developing the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the adoption of the Town's RMRA project list is not a "project" as defined by Public Resources Code section 21065 because it is not an activity which may cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, thus no environmental review is required under the California Environmental Quality Act, Public Resources Code section 21000, et seq.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Atherton hereby find the foregoing recitals are true and correct and hereby adopts the attached SB1 project list for Fiscal Year 2023-24, incorporated as though fully set forth herein, to be funded inpart or solely with fiscal year 2023-24 Road Maintenance and Rehabilitation Account revenues.

PASSED AND ADOPTED at a meeting of the City of Council of the Town of Atherton held on the 21st day of June, 2023, by the following vote:

AYES:

Res. 21-XX, Adopt SB1 Project List Page 2
NAYS:

ABSENT:
______________________
Bill Widmer, MAYOR
ATTEST:
________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
___________________________
Mona G. Ebrahimi, City Attorney
Attachment: FY 2023-24 SB-1 Project List

Res. 21-XX, Adopt SB1 Project List Page 3
FY 2023-24 SB-1 Project List
Project Description: The project is to grind two-inch of existing asphalt and overlay with new asphalt, and/or cape seal/micro-surface seal various streets in the Town of Atherton. Specific locations, listed below, have been identified through an engineering survey conducted by independent assessors of pavement conditions. The overlay and cape seal/microsurface seal maintenance strategies for each location are based on the assessed pavement conditions.

Project Locations: The project will be for various roadways which are listed below:

Overlay: Tuscaloosa Ave. – Between El Camino Real and Austin Avenue Micro-Surface Seal: N/A
Scheduled Completion: Project construction is planned to be completed by October 31, 2023, for Fiscal Year 2022-23.

Estimated Useful Life: 5 years for Micro-Surface Seal and 10 years for Overlay

Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 21, 2023
SUBJECT: AWARD OF CONTRACT FOR THE HOLBROOK-PALMER PARK

ACCESS AND CIRCULATION PROJECT, PROJECT NUMBER
56083

RECOMMENDATION
It is recommended that the Council award the construction contract for the Holbrook-Palmer Park Access and Circulation Project, project number 56083, to the lowest responsive bidder, Suarez & Muñoz of Hayward for $1,325,797; authorize a task order with Wildan Engineering for construction management and inspection services in an amount not-to exceed $155,952; authorize construction contract change orders up to $130,000; appropriate funds from the Capital Improvement Fund for the project and associated contracts; direct the City Attorney to prepare the construction contract; and authorize the City Manager to execute the contract on behalf of the Town.

BACKGROUND
The Holbrook-Palmer Park Access and Circulation Project is included in the FY 2022-23 Capital Improvement Program and includes:
• Removal of existing hardscaping
• Installation of new pedestrian paths consisting of various materials including decomposed granite and decorative interlocking pavers. New concrete sidewalks will connect the park interior to Watkins Avenue
• ADA ramps along Watkins Avenue at the entrance and exit and at the new pedestrian crossings in the Park
• New planting and associated irrigation
• Ornamental fence at the entrance and exit to the park to provide a safety railing for the new walkways that are adjacent to the channel along Watkins Avenue • Picnic area improvements and a more direct pathway connection to the new picnic area • Install pedestrian friendly raised crossings
• Installation of signs acknowledging the funding partnerships for the project (State of California and County of Santa Clara) Page 112 of 473
Park Circulation Project
JUNE 21, 2023

The project design was coordinated through the Park and Recreation Committee and reviewed by the City Council prior to finalization.

ANALYSIS
Public Works staff administered a publicly noticed bid for the Holbrook-Palmer Park Access and Circulation Project. Bids were opened on May 9, 2023. Two (2) bids were received for the Holbrook-Palmer Park Access and Circulation Project as follows:

CONTRACTOR LOCATION BID
Suarez & Muñoz Hayward $1,325,797.00
Saboo, Inc. Brentwood $1,924,704.50
The Engineer’s Estimate for the Holbrook-Palmer Park Access and Circulation Project was $1,321,149.

FISCAL IMPACT
The project has been allocated $1,050,000 in the FY 2022-23 Capital Improvement Program, including a grant from the County of Santa Clara in an amount up to $300,000 from the Stanford Mitigation Fund towards the construction of the proposed park circulation improvements, and $182,000 in funding from the California Parks Department through their Per Capita Grant Program. Additional funds are required to be allocated to fund the construction contract, construction management and inspection services, and to provide a contingency to address unforeseen issues.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life

POLICY FOCUS
The Council policy focus should be on the need and desire to improve access and circulation to and within Holbrook-Palmer Park. The improvements consistent with the Holbrook-Palmer Park Master Plan and with direction received from the Park and Recreation Committee and the City Council.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents

Park Circulation Project
JUNE 21, 2023

as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Construction Bid Results

2. Construction Management & Inspection Task Order

2023 HOLBROOK-PALMER PARK ACCESS AND CIRCULATION IMPROVEMENTS PROJECT (PROJECT # 56083) Bid Bond? (Y/N)
Sub-Contractor List? (Y/N)
Non-Collusion Affidavit? (Y/N)
Public Contract Code Questionaire (Y/N)
Addenda (Y/N)
EST. UNIT UNIT

DESCRIPTION QTY UNIT COST COST
MOBILIZATION 1 LS $45,588.00 $140,000.00
TRAFFIC CONTROL 1 LS $13,689.00 $20,000.00
SWPPP 1 LS $26,514.00 $5,000.00
CLEAR AND GRUB 34,916 SF $34,916.00 $0.23 $2.50
DEMOLITION 1 LS $60,381.85 $53,896.00 $90,000.00
RELOCATE EXISTING SITE FURNISHINGS 1 LS $2,500.00 $4,374.00 $75,000.00 RELOCATE EXISTING ENTRY/EXIT PANELS 1 LS $3,500.00 $2,513.00 $15,000.00 RELOCATE EXISTING ROADSIDE SIGNS 1 LS $2,000.00 $5,800.00 $10,000.00 REMOVE TREE 13 EA $19,500.00 $4,038.00 $1,400.00
TREE PROTECTION 67 EA $33,500.00 $317.00 $150.00
GRADING 59,284 SF $71,140.80 $1.00 $1.50
ASPHALT PAVING (VEHICULAR) 7,700 SF $61,600.00 $6.00 $14.00 COLORED CONCRETE PAVING - PEDESTRIAN 532 SF $8,512.00 $4.00 $75.00 DECORATIVE COMPASS PAVING 63 SF $1,134.00 $23.00 $250.00 CONCRETE PAVING - PEDESTRIAN 604 SF $7,852.00 $86.00 $55.00 RAISED ASPHALT ISLAND CROSSWALK 1,506 SF $15,060.00 $2.00 $30.00 DECORATIVE PAVERS 1,062 SF $25,488.00 $109.00 $70.00
6'' CONCRETE EDGEBAND 644 LF $25,760.00 $36.00 $50.00
6'' CONCRETE CURB 697 LF $41,820.00 $95.00 $55.00
12'' CONCRETE EDGEBAND 270 LF $16,200.00 $211.00 $50.00 CONCRETE GRADE BEAM 202 LF $28,280.00 $150.00 $155.00
CONCRETE SWALE - TYPE 1 135 LF $8,775.00 $99.00 $170.00 CONCRETE SWALE - TYPE 2 37 LF $2,220.00 $81.00 $200.00
CONCRETE CURB AND GUTTER 236 LF $11,800.00 $71.00 $190.00 ASPHALT CURB 215 LF $7,525.00 $57.00 $100.00
TRUNCATED DOMES 250 SF $18,750.00 $101.00 $50.00
STABILIZED DECOMPOSED GRANITE PAVING 13,612 SF $81,672.00 $6.00 $9.00 CROSSWALK AND PARKING STRIPING 1 LS $6,000.00 $18,111.00 $10,000.00 METAL HEADER 2,900 LF $46,400.00 $23.00 $18.00
DECORATIVE FENCE 202 LF $30,300.00 $479.00 $300.00
BIKE RACK 2 EA $1,600.00 $1,139.00 $2,600.00
DOG STATION 2 EA $1,200.00 $1,238.00 $1,300.00
TRASH AND RECYCLING RECEPTACLE 6 EA $12,000.00 $1,115.00 $3,000.00 PICNIC TABLE 3 EA $12,000.00 $5,670.00 $7,000.00
FUNDING SIGN (STATE OF CA) 1 LS $1,139.00 $8,000.00
FUNDING SIGN (SANTA CLARA COUNTY) 1 LS $4,649.00 $8,000.00 BENCH 4 EA $6,000.00 $3,027.00 $3,500.00
6'' STORM DRAIN LINE 175 LF $10,500.00 $105.00 $300.00
JUNCTION BOX - 18'' 1 EA $1,500.00 $2,030.00 $11,000.00 CATCH BASIN - 24'' X 24'' 1 EA $3,000.00 $2,177.00 $11,000.00 IRRIGATION 1 LS $173,140.00 $105,416.00 $180,000.00
PLANTING 1 LS $54,800.50 $61,795.00 $150,000.00
SOIL PREPARATION 17,869 SF $13,401.75 $1.00 $2.00
FINE GRADING 17,869 SF $13,401.75 $1.00 $1.50
MULCH 5,894 SF $5,894.00 $5.00 $6.00
BID TOTAL $1,321,149.00
Subcontractors Mountain
Enterprises
AAA Fence
Construction Survey

ENGINEER'S

ESTIMATE
$1,500.00
$338,624.35
$1,325,797.00
Y
Y
N/A
TOTAL
$45,588.00
$13,689.00
$26,514.00
$8,031.00
$53,896.00
$4,374.00
$2,513.00

SUAREZ & MUNOZ

CONSTRUCTION
Y
Y
$5,800.00
$52,494.00
$21,239.00
$59,284.00
$46,200.00
$2,128.00
$1,449.00
$51,944.00
$3,012.00
$115,758.00
$23,184.00
$66,215.00
$56,970.00
$13,365.00
$2,997.00
$16,756.00
$12,255.00
$25,250.00
$81,672.00
$18,111.00
$66,700.00
$96,758.00
$2,278.00
$2,476.00
$6,690.00
$17,010.00
$1,139.00
$4,649.00
$12,108.00
$18,375.00
$2,030.00
$2,177.00
$105,416.00
$61,795.00
$17,869.00
$17,869.00
$29,470.00
$30,300.00
SABOO INC.

Y
Y
Y
Y
Y
TOTAL
$140,000.00
$20,000.00
$5,000.00
$87,290.00
$90,000.00
$75,000.00
$15,000.00
$10,000.00
$18,200.00
$10,050.00
$88,926.00
$107,800.00
$39,900.00
$15,750.00
$33,220.00
$45,180.00
$74,340.00
$32,200.00
$38,335.00
$13,500.00
$31,310.00
$22,950.00
$7,400.00
$44,840.00
$21,500.00
$12,500.00
$122,508.00
$10,000.00
$52,200.00
$60,600.00
$5,200.00
$2,600.00
$18,000.00
$21,000.00
$8,000.00
$8,000.00
$14,000.00
$52,500.00
$11,000.00
$11,000.00
$180,000.00
$150,000.00
$35,738.00
$26,803.50
$35,364.00
$1,924,704.50

April 3, 2023
Robert Ovadia, P.E.

Director of Public Works
Town of Atherton
80 Fair Oaks Lane
Atherton, CA 94027
Subject: Proposal for Construction Management and Inspection Services for the Holbrook-Palmer Park Access and Circulation Improvements, Project Number 56083 Willdan Engineering is pleased to present the Town of Atherton with this proposal for Construction Management and Inspection Services for the Holbrook-Palmer Park Access and Circulation Improvements, Project Number 56083. Willdan Engineering has been providing construction management and inspection services to California cities and counties for 59 years. We are well suited to partner with the Town of Atherton to achieve a fast-track approach for planned infrastructure projects.

Willdan will provide a staffing professional who is committed to providing the Town of Atherton with top-quality service. Serving public agencies is the cornerstone of Willdan’s business. Willdan's proposed staff member is experienced in working together as an integral part of municipal agency improvement projects and can provide exemplary service for the Town of Atherton’s role requests. The following strengths are what set us apart from the competition and make us the best-qualified for this assignment:

Mr. Crowe is thoroughly
Highly Skilled Construction Manager and Public Works Observer. Our familiar and has provided proposed Construction Manager/Public Works Observer, John Crowe, services on projects such as possesses 21 years of practical experience in the public works/engineering street rehabilitation and field. He has provided project management, construction management and street and parkway inspection services on a wide variety of projects and is completely improvements, including knowledgeable in all areas of roadway construction, drainage construction, ADA ramps, decorative major street and residential paving, and park rehabilitation and improvements. paving, irrigation systems, lighting, and signage.

Unmatched Park Renovation Project Experience. Willdan has provided construction management and/or inspection on an extensive amount of rehabilitation projects for over 59 years, including demolition, clearing and grubbing, earthwork, grading, site drainage, AC and granite pathway, fencing, paver plaza, entry improvements, signage and furnishings, crosswalk, ADA ramp, landscaping, irrigation, and roadway improvements.

Willdan project staff have
extensive experience
working on hundreds of
public works projects
throughout the region.

Large Company with Boutique Company Approach. We have the resources of a large company but are staffed by individuals who respect our clients' unique needs. Every Willdan employee – including those working at We have worked with nearly
90% of California cities and
City offices – seeks to understand each city's goals, policies, and practices counties to deliver 13,000+ projects, serving over 3,400
clients.
based upon what is written in their general plans and development codes and how those goals and policies have been applied over time. This approach has contributed to Willdan’s success.

Willdan looks forward to the opportunity to assist the Town of Atherton on this very important project. Should you have any questions regarding our proposal, please do not hesitate to contact me at (310) 502-6335.

Respectfully submitted, Approval and Authorization to Proceed By:

WILLDAN ENGINEERING TOWN OF ATHERTON
Chris Baca, RCI, CESSWI
Director of Construction Management
and Inspection Services
Signature
Date

Town of Atherton

SCOPE OF WORK
d. Review submittal log in terms of items needed
and resubmittals required and review RFI,
RFC, CCO, NCR, and NOPC logs
Construction Management

1. Log and review submittals and shop drawings as
needed. Route submittals as needed for project
engineer/architect’s approval to allow for
responses within the specified turnaround time.
e. List status of construction items recently
undertaken or ongoing

2. Receive and review contractor’s look ahead
schedule (two- or three-week look ahead), and
provide a narrative to the Town for use in updating
the project’s social media site.
f. List planned construction items for next two
weeks (three-week look ahead schedule)
g. Review SWPPP issues
h. Review contractor’s safety program 3. Compare the progress of work with the baseline or progress schedules, and issue nonconforming
reports if unapproved slippages occur.

16. Prepare minutes for weekly construction progress
meeting.

4. Log and route RFIs. Field-related RFIs will be
answered by the Construction Manager.

17. Review project progress, proposed change orders
and notification to the project with the design
engineer via the Town project manager. 5. Prepare RFI responses or potential solutions for the Town’s review. 18. At the end of each month, assist the Town with Pay Estimates/Applications: 6. Provide responses to RFIs within the turnaround time specified in the contract documents. ▪ Maintain all backup documentation such as tonnage slips, and produce copies for the Town
upon request 7. Prepare field modifications.

8. Prepare and route Change Orders on the Town’s
form, as required, and in a timely manner.

Evaluate the merit of proposed change orders,
and provide justification of recommendation to the
Town.
▪ Finalize all payment applications with approval
signatures and dates. Compute and verify the
monthly amount to be paid by the Town.

19. Monitor materials documentation and testing
results and enforce corrections. 9. Prepare correspondence necessary to maintain control over the construction contract. Construction Inspection

1. Monitor the construction activities to ensure the
project is built as designed and specified.

10. Notify Town contact in writing in a timely manner
when a dispute arises, an unknown condition is
discovered, or at any time the contractor believes
extra work / change order work is warranted.

2. Daily: document manpower, equipment and
materials used on site, separate activities, hours
and resources by pay item. 11. Notify contractor of any unacceptable condition or workmanship. Document approved changes. 3. Throughout construction, check site safety, signage, and contractor’s traffic control, and
document findings. Immediately notify the
contractor of any nonconforming situations.

12. Document conversations that could be significant
in the event a claim or dispute.

13. Review schedule, plans, and specifications for
upcoming work, to keep ahead of the contractor
and the workflow.

4. Throughout construction, check for public safety
and compliance to the approved traffic control
plan, and document findings. Immediately notify

14. Prepare weekly statement of working days and the contractor of any nonconforming situations. submit to contractor and Town.

5. Respond to basic public inquiries. Refer more

15. Establish and conduct periodic construction complicated inquiries to appropriate Town staff. progress meetings to:

6. Verify stormwater controls are in place and in good
a. Resolve all old business issues to maximum condition, and document findings. extent possible

7. Verify layout, operations and intent of work with
b. Address all items of new business as the contractor. presented by any party

8. Examine all material to be used for contract
c. Review project schedule and address any compliance and document findings. Issue a deviations
Page | 2

Town of Atherton
written Nonconforming Report for any rejected
materials and have it removed from the job.

9. Document delays, including the cause and time of
day. Keep accurate record of any work delays,
including construction manager personnel and
equipment, Town personnel and equipment, and
contractor personnel and equipment. Any
contractor-caused work delays beyond normal
work hours are eligible for backcharge/withhold
from the contractor’s payment application.

10. Maintain records of disputed work

Maintain a daily diary of craft of workers,
equipment, operations and hours spent on
each item. Send these weekly to the Town.

Obtain agreement and sign-off of the job
supervisor of the documented operation
performed with written reservation to the
validity of the claim.

Review the plans and specifications for
legitimacy of contractors claim and present a
specific written report documenting this review
and a formal signed and dated
recommendation for the Town to consider. No
extra work requests will be processed without
this independent analysis and report
recommendation

Discuss with Town project manager to
minimize impacts if the Town is liable.

Note statements of concern made by the
contractor in your diary.

Conduct an ongoing evaluation of operations
and materials used.

11. Document the approved Force Account work on
the appropriate forms daily.

12. Note approval or rejection of material and work.

Any rejected work shall be documented by a
Nonconformance Report issued to the Contractor
and copied to the Town’s project manager.

13. Track time for the management of any
nonconforming work, as such inspection services
are subject to backcharge/withhold from
contractor’s payment applications.

14. Monitor the subcontractors used on the project for
compliance with the
requirements.
contractors’ listing

15. Maintain a set of Record Drawings.

16. At the end of each month, measure all work
performed during the month, using the pay items.

Page | 3

Town of Atherton
Willdan proposes to perform the required inspection services on a time and materials (T&M) basis. Willdan’s proposal is based upon the Town’s estimated 95 Working Day construction schedule. Our proposed not-to-exceed fee for the Scope of Work identified above is $155,952.00.

HOLBROOK-PALMER ACCESS AND CIRCULATION IMPROVEMENTS PROJECT

TOWN OF ATHERTON

TITLE/CLASSIFICATION ESTIMATED RATE AMOUNT
Construction Management 304 $168 $51,072.00
Construction Inspection 760 $138 $104,880.00
TOTAL ESTIMATED FEE: $155,952.00
Page | 4

Town of Atherton
John Crowe
Construction Management/Senior Public Works Observer
Profile Summary
Registration: .
.
.
.
.

National Institute for Certification in Engineering Technologies (NICET) 97346 Level I Certification in Transportation Engineering Technology/Highway Construction.

Level II Certification in the field of Construction Materials Testing Asphalt, Concrete and Soil.

American Concrete Institute (ACI) Level I Concrete Field Technician Caltrans Certificate of Proficiency for Acceptance Testing for the following test methods: 125, 201, 202, 216, 227, 231, 375, 504, 518, 526, 533, 539, 540, 547 and D2922. . Boart Longyear (CPN) Radiation Safety and Use of Nuclear Gauges . California B-1 General Contractor’s License No. 560363 Experience: . 21 Years
Mr. John Crowe brings 21 years of practical experience with a strong versatile background in construction.

He is a licensed General Contractor, holds numerous construction certifications, and is knowledgeable in all areas of roadway construction, concrete structures, drainage construction and traffic signal requirements. He has shown the ability to work well with developers, contractors, utility agencies and all involved parties on a project.

Relevant Project Experience
Citywide Pavement Rehabilitation, City of Pico Rivera, California. Public Works Inspector. Willdan is providing engineering design services, including preliminary engineering, surveying, and preparation of plans, specifications and estimates for assessment of the existing pavement conditions of identified streets, as well as public works observation and providing recommendations for the Citywide Street Rehabilitation Project- Overlay and Reconstruction. Improvements include pavement rehabilitation on various roadway segments and parkway improvements, such as reconstruction of existing damaged and uplifted concrete sidewalk, curb and gutter, and drive approaches. Curb ramps are to be installed or reconstructed to ensure compliance with ADA requirements, as well as design survey and utility adjustments, pavement assessments, signing and striping, and replacement of traffic loops.

Pavement Rehabilitation Project STR200002A Pacific, City of Highland, California. Public Works Inspector. Willdan is providing construction management and inspection services for this project which involves pavement rehabilitation, including pavement grinding, cold central plant recycling, pavement removal and replacement, and asphalt rubber overlay, as well as removal and replacement of damaged concrete sidewalk, curb and gutter, and cross gutter, grinding raised sidewalk panels, slurry seal, crack repair and seal, adjustment of valve covers to final grade, protection of manholes, and striping & markings.

Lakewood 2022 Major Street Paving and Rehabilitation Project, City of Lakewood, California. Public Works Inspector. Willdan provided construction management, public works observation, labor compliance, and materials testing services for this project, which involved pavement rehabilitation (cold milling, leveling course, asphalt rubber hot mix overlay, thermoplastic striping, traffic loops, curb ramps, sidewalk, curb and gutter) of eight major and collector streets for an estimated total distance of 8 linear miles.

Sewer and Park Improvement at La Puente Community Park, City of La Puente, California. Public Works Inspector. The project consists of the removal of existing asphalt concrete pavement and base, concrete sidewalk, curb and gutter, driveways, chain link fence, manhole structures; construction of asphalt concrete over aggregate base, curb and gutter, PCC driveways, PCC curb ramps, PCC sidewalk, decorative concrete paving, tree wells, catch basins, infiltration trench, parkway drains, trash enclosures; installation of sewer line, storm drain lines, iron fence, electrical conduit, lighting, loop detectors, signing and striping, and landscape improvements. The work also includes manholes, laterals, sewer bypass, CCTV camera inspection and other appurtenant work.

De Luz FEMA Project, De Luz Community Services. Senior Public Works Observer. Willdan provided inspection, construction management, and labor compliance. This was a FEMA project to repair drainage issues at 23 identified locations. These locations had drainage concerns causing roadway improvements to washout. These washouts were to be repaired via storm drain and grading repairs to allow proper drainage to mitigate any further infrastructure damage and help enhance roadway safety. Work included Earthwork, Paving, Storm Drain Improvements and Pipe Lining.

Page | 5

Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: STEVE D. MCCULLEY, CHIEF OF POLICE
DATE: JUNE 21, 2023
SUBJECT: APPROVAL FOR ACCEPTANCE OF A $195,000 ANONYMOUS

DONATION FOR A MUTLI POLICE AGENCY ONE YEAR FULL

TIME POLICE WELLNESS PROGRAM COORDINATOR

RECOMMENDATION
Approve and accept the $195,000 anonymous donation for a one-year full time police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.

BACKGROUND
The daily tasks of first responders, which involve solving community problems, maintaining order, protecting life and property, and enforcing laws are all substantial responsibilities. Officers complete these duties despite exposure to numerous and varied traumatic incidents and growing skepticism and negativity in their various communities. The combination of work stressors and the repercussions of traumatic events on officers emphasizes the need to better care for those who work within the law enforcement community.

A regionally supported wellness initiative gives employees the confidence that their department cares for their well-being. This helps reduce employee turnover and demonstrates a department’s intention of retaining the talent in which it has invested. Although a significant investment, other departments that have promoted officer/employee wellness have been shown to have decreased sick leave and injuries as well as an increased rate of department morale. The return on investment by contributing to the well-being of employees and contributing to their overall health is an expenditure that has proven to be well worth the cost in many other departments.

ANALYSIS
Wellness is a subject that is receiving more attention due to the high risk of negative health outcomes for police officers. These negative outcomes can be displayed in a variety of ways including injury, illness, cardiovascular incidents, obesity, and sleep disorders as well as negative

Acceptance of $195,000 Donation
JUNE 21, 2023

mental health outcomes such as addiction, depression, incidents of PTSI, and suicide. The idea of sharing resources and creating a regional wellness program seeks to alleviate the risk of the many negative outcomes associated with working in law enforcement by promoting an overall healthier lifestyle and encouraging employees to seek out healthy alternatives. Working together, local chiefs have the unique opportunity to provide a foundation of wellness to the employees of their respective departments by contracting with service provider Wellness Solutions. With efforts focused on the Atherton, East Palo Alto, and Menlo Park Police Departments, Wellness Solutions will implement a health promotion program for the employees of each participating agency, thereby providing the benefit of a wellness plan that targets the risk factors of law enforcement personnel. This will be accomplished by embedding a wellness coordinator that will rotate to each of the participating agencies on a weekly basis.

Due to department size, it is not feasible or reasonable for each to have a designated wellness coordinator. Coordinating efforts offer each agency a suitable amount of time allotted to the employees of each department and result in an appropriate amount of responsibility performed by a single wellness coordinator. A wellness coordinator will work to manage screenings, one-onone consultations, and wellness programming for each of the collaborating departments. The familiarity cultivated by working directly with an embedded wellness coordinator, contributes to a positive relationship between that coordinator and agency employees which encourages participation in such a program, and develops awareness and understanding concerning personal health-related topics.

An annual fee of approximately $195,000 has been proposed by Wellness Solutions for the total cost of all screenings, one-on-one consultations, and wellness programming for participating departments. The anonymous donor has agreed to fund this program on an annual basis after an analysis of the program success and effectiveness at the end of the first program year.

A breakdown of services includes the following:
• Workplace health assessments including onsite health screenings and fitness assessments (blood, biometric, ECG)
• Yearly review of health screening findings allowing for tracking improvements or potential risks • Personalized fitness programs, nutrition guidance, work/life balance strategies A more comprehensive breakdown of associated costs is provided as an attachment to this staff report.

General fitness and well-being are a high priority to leaders in the policing profession. However, as public entities, police organizations are subject to stringent budget constraints in balancing department projects, equipment upgrades, and running various initiatives and programs to fulfill community safety obligations. Our prioritization of serving the needs of our public often impedes our ability to serve those who keep it safe. Happy, healthy, and fit public safety personnel make for a more effective team serving the community.

Acceptance of $195,000 Donation
JUNE 21, 2023

This collaborative solution presents an opportunity to prevent some of the risks that are elevated in the profession of public safety and makes wellness available to a regional segment of first responders. By collaborating in this way, command staff initiates a change in culture by offering support to their officers amid an ever-changing law enforcement environment.

FISCAL IMPACT
There is no fiscal impact to the Town.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area F –Be Forward-Thinking, Well-Managed, and Well-Planned

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Wellness Solutions regional wellness program proposal

Regional Wellness Program
Proposal
(Menlo Park PD, East Palo Alto PD, Atherton PD)
Wellness Program Proposal for
Police Personnel
2023

Confidential and Proprietary Information
www.workcare.com • www.wellsolutionshub.com

WELLNESS PROGRAM GOALS
Health Promotion is the science and art of helping people change their lifestyles to move toward a state of optimal health. Each year, over 2.5 million deaths occur in the United States. The ten leading causes of death are responsible for 75% of annual deaths and are attributed to chronic conditions that are costly and preventable.

The top health care issues facing most companies include diabetes, obesity, heart disease and cancer. First responders face increased risks due to the occupational physical demands (tactical athletes), high stress, unpredictable schedules/shift work and sleep challenges. The health risk factors associated with first responders include (not limited to): obesity, cardiovascular disease, increased risk of injury, cancer, mental health challenges and alcoholism/drug abuse.

At Wellness Solutions, we develop and implement
comprehensive wellness programs specific to our clients' needs. We promote the eight dimensions of wellness to bring awareness of the interconnectedness and how they contribute to overall well-being.

Our holistic, personalized approach considers the WHOLE person to help individuals achieve their full potential toward optimal health.

Wellness Solutions will work with the Menlo Park, Atherton and East Palo Alto Police Departments to construct a wellness plan with specific, measurable goals. By implementing a health promotion program, all Police Departments will see a decrease in injuries, work comp costs and absenteeism.

Morale and productivity will increase and the culture in the department will change into a culture of wellness. Wellness Solutions will strive to assist each of your employees in improving their overall health and finding balance between occupational demands and overall wellness.

The Wellness Program will target the following risk factors for police personnel:

Target #1: Reduce the Risk of Heart Disease
Heart disease is the leading cause of death in America. Risk factors contributing to the development of heart disease: body composition, blood pressure, stress, cholesterol, nutrition, and physical inactivity (risk factors for cardiovascular disease, as stated by ACSM -American College of Sports Medicine and AHA-American Heart Association).

Target #2: Nutrition / Reduce the Risk of Obesity and Diabetes Obesity is described as having a body mass index (BMI) of 30 or higher. Obesity is an overwhelming factor in the development of heart disease, hypertension, metabolic syndrome, cancer, and Type 2 diabetes. In most cases, obesity is preventable through regular exercise and healthy eating choices.

Type 2 diabetes is also prevented through proper diet and exercise.

Confidential and Proprietary Information
www.workcare.com • www.wellsolutionshub.com
Target #3: Injury Prevention / Improve Fitness Levels
Job performance and overall health will improve as physical fitness increases. Wellness Solutions programs show a decrease in injuries for those individuals participating in our wellness programs.

Target #4: Stress Management / Mindfulness / Sleep / Substance Abuse First responders continuously encounter trauma and stressful events, and this constant exposure exacts a heavy toll on police personnel and their families. The prevalence of depression is nearly double and sleep deprivation is four times higher.

Confidential and Proprietary Information
www.workcare.com • www.wellsolutionshub.com

COMPONENTS OF A COMPREHENSIVE WELLNESS PROGRAM
The components of a comprehensive health promotion program are: workplace health assessment / needs assessment, health-related policies, health screenings, fitness testing, one-on-one consultations, lifestyle modification, education and accountability. The following sections describe the various components.
● Workplace Health Assessment / Needs Assessment
Prior to implementing a comprehensive wellness program, an employee survey (needs assessment) will be distributed to help determine employee interest in a wellness program.

Workers comp / injury data will be analyzed to outline the focus for the wellness program. ● Company Health Policies
Creating a culture of wellness is a primary goal for every program WorkCare implements. Your organization has the opportunity to influence the work environment to promote health and prevent disease. To ensure program support, we meet with all levels of management as we create / foster a healthier workplace environment.
● Program Management
The Wellness Solutions Program Director will manage and conduct all components of the wellness program including: health/biometric screenings, fitness assessments and one-on-one consultations.

In addition, the Wellness Director will coordinate health promotion programs including nutrition, body fat loss challenges and exercise clinics. Health seminars will be offered on a variety of topics such as mindfulness, weight-management, sleep cycles and work/life balance. ● HIPAA Compliant Wellness Hub Platform / App
The Menlo Park, Atherton and East Palo Alto police departments will be provided a customized online wellness hub / app. The Wellness Solutions staff will utilize the Hub for marketing, scheduling, results report and individual follow-up coaching. Our staff have the ability to send out reminder text messages and emails regarding upcoming events. The coaching feature within our wellness hub allows our staff to set up individual appointments with participants and allows for video conferencing. Our staff have the ability to send targeted educational information to participants based on the risks identified during the health/fitness screening. One of the most valuable tools of our Wellness Hub includes the integration of ALL aspects of wellness. Many of our clients integrate contacts for peer support, chaplain and other support service providers. The wellness hub tracks program participation and utilization reports. ● Health / Biometric Screening
Annual biometric screenings will be conducted to evaluate weight, body fat, blood pressure, blood cholesterol and blood glucose. The data gathered will assist in evaluating the changes in employee health over time. An HRA assessment (questionnaire to assess current and future health risk) will also be administered through the Wellness hub. The health screening is effective in identifying risk factors and our professional staff will work closely with medium to high-risk individuals to reduce their health risks. A full blood panel will be collected by an onsite phlebotomist or participants can go to a draw station near work or home. The blood panel includes: comprehensive metabolic panel (total cholesterol, HDL, LDL, triglycerides), A1C, LpPLA2 and various other atherogenic markers. Glucose will be measured to determine if an individual is at risk for developing or has developed type II diabetes. A1C will also be measured which determines long-term (3 month) blood glucose management and can assess diabetes risk.

Confidential and Proprietary Information
www.workcare.com • www.wellsolutionshub.com
● Fitness Testing Protocols for police personnel
Fitness testing is an important first step in any first responder health promotion program.

According to the Cooper Institute, results of several public safety studies consistently show 20- 30 strenuous and critical physical tasks that are job related. These tasks are necessary to perform essential functions of the job. There is ample data to document that physical fitness components are the underlying and predictive factors for performing tasks. Based on scientific research, Wellness Solutions recommends the following fitness tests be implemented at the Menlo Park, Atherton, and East Palo Alto Police Departments:
• Onsite Personal Training / Injury Prevention
Our onsite Wellness Coordinator will facilitate and run individual and group training and injury prevention sessions. These include but are not limited to one-on-one personal training sessions, core and mobility sessions, desk and field ergonomic assessments and designated injury prevention classes to coincide with AOT/DT training.

Our fitness testing protocols include, but are not limited to, the following:
• Resting Blood Pressure: Measured to help assess cardiovascular disease risk. • Cardiovascular / Aerobic Capacity Test: This sub-maximal test will be administered by a certified exercise physiologist. Cardiovascular fitness is the most important aspect of health, helping measure the emergency responder’s ability to do their job safely and effectively. • Electrocardiogram (ECG) monitoring: ECG monitoring will occur during the aerobic capacity test to confirm that the heart’s electrical activity responds normally to exercise. • Exercise Blood Pressure: Blood pressure readings will be taken during the aerobic capacity test to assess the response to exercise.
• Grip Strength: This simple measurement is correlated to overall strength • Push-ups (1 minute): Indicator of upper-body muscular endurance • Sit-ups / Plank Test: Assesses core muscular endurance • Vertical Jump: This test assesses vertical jump height and, more specifically, anaerobic power. • Body Composition: Using skin calipers and/or a bio-electrical impedance machine • Flexibility: The sit and reach box is used to determine hamstring and low back flexibility • Functional Movement Screening (FMS): FMS is used to identify asymmetries, which result in functional movement deficiencies. By utilizing FMS results, the Wellness Coach can identify potential injury areas and risks and develop individualized training programs

Confidential and Proprietary Information
www.workcare.com • www.wellsolutionshub.com

PROGRAM ADMINISTRATION FEES
Full-time Wellness Professional for Menlo Park, East Palo Alto and Atherton police departments.

The Wellness Coordinator will rotate to the different agencies on a weekly basis. Each police department will have a separate landing page on the Wellness Hub platform/app www.wellsolutionshub.com to allow for targeted wellness information specific to the agency.

The proposed fee includes all screenings, one-on-one consultations and wellness programming. To conduct ECG treadmill testing a treadmill with incline capability of 12% and a private room to conduct testing and consultations is necessary. This proposal includes a fitness testing equipment budget that would allow for the purchase of the necessary treadmill and supplies. The Wellness Program Administrator being onsite in this capacity will create opportunity for additional wellness services such as one on one personal training sessions, group injury prevention classes and ongoing wellness support for nutrition, exercise, sleep and stress management goals.

Monthly
Fee Annual Fee
Wellness Program
Administration
• 1 wellness professional (40
hours a week). $12,500 $150,000 Shared amongst
all Departments
• Fitness Testing Equipment & Supplies (for one
location)
*includes treadmill, BIA scale, ECG monitoring
equipment etc.
$15,000
Each department will have fees associated with the amount of participants/size of the department. For instance, Menlo Park police department holds blood draw events on two separate days, while East Palo Alto offers one day of blood draws. To maximize participation, police departments could coordinate blood draws to occur at one location over a 3-day period and allow staff from any of the 3 agencies to participate at the event.

Daily Fee Annual
Participant Fee
*Estimated
Fees
0BPhlebotomist / Staffing Fees
● 1B4 days (4-hour event
each day)
$1,500 $6000 based on (4)
4-hr events
* Blood Work for sworn personnel
includes:

CMP (comprehensive metabolic panel),
CBC with differential, A1C, Lp-PLA2,
PSA for men over 40
$95-110 per
person
EPAPD - $4,070
MPPD - $4,840
APD- $2,310
* Blood Work for civilian personnel
includes:

CMP (comprehensive metabolic
panel), CBC, A1C
$50 per person
EPAPD - $650
MPPD- $950
APD- $450

Confidential and Proprietary Information
www.wellsolutions.com • www.wellsolutionshub.com
** HIPAA Compliant Wellness
Hub (Website) / App $24 per person
EPAPD - $1,200
MPPD- $1,512
APD- $720
* Incentive Budget – allows for gift
cards/incentives to support
personnel
$50
EPAPD - $2,500
MPPD- $3,150
APD- $1,500
Estimated Fees are based on # East Palo Alto PD eligible personnel, # Menlo Park PD eligible personnel, # Atherton PD eligible personnel.

Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 21, 2023
SUBJECT: MCE CORPORATION PUBLIC WORKS MAINTENANCE AND

MAINTENANCE MANAGEMENT SERVICES CONTRACT

EXTENSION

RECOMMENDATION
It is recommended that the Council authorize a 3-year contract extension with MCE Corporation for the continuation of Public Works Maintenance and Maintenance Management Services with not-to-exceed amount of $633,000 for Fiscal Year 2023-24; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the extension on behalf of the Town.

BACKGROUND
MCE Corporation became the Town‘s provider of Public Works Maintenance and Maintenance Management services following a competitive process in September 2011. The process involved the evaluation of proposals from interested and capable companies. MCE Corporation provides the Town both routine and emergency services in most phases of public works maintenance services including street maintenance, park maintenance, facility maintenance and event staffing when required. MCE staff is also available for the Town’s needs on an on-call basis.

This contract is a task-oriented contract and actual costs are based on a work-performed basis only.

ANALYSIS
In May 2023, Town staff actively began negotiations with MCE to extend their existing services contract with the Town for a period of three (3) years. The proposed contract extension with MCE Corporation includes several changes from the previous years’ work plans. A summary of these changes include:
1) Staffing
Though the current contract provides for four (4) MCE personnel based in Atherton, current staffing has been limited to three (3) regular full-time employees, with additional support provided

MCE Contract Renewal
JUNE 21, 2023

on an as-needed basis. These personnel are allocated primarily to address streets, drainage and facilities needs, with other as-needed support. MCE has indicated that augmenting staffing has been a challenge approaching the end of the contract and anticipates that they will be able to do with the contract extension as it provides more certainty for potential employees. 2) Employee Wage Increases
This proposed contract extension includes a wage increase for MCE Atherton staff for cost of living adjustments. It is important to note that MCE staff continues to perform at a high level. Staff believes this speaks directly to their dedication to MCE and the Town of Atherton. 3) State-Mandated Prevailing Wage Adjustments
There are 6 activities in the budget and work program that are infrequently performed by MCE that require the use of prevailing wage rates as mandated by the State of California. These wage rates are set by the State Department of Industrial Relations based upon the certain trade collective bargaining agreements. The six activities are: Carpentry, Construction Laborer, Light Fixture Technician, Painter/Striper, Plumber and Traffic Sign Maintenance Laborer. These rates adjust annually in our contract with MCE to correspond with the State levels.

The prevailing wage work is budgeted at approximately 13% of total budget hours. MCE is able to manage the amount of this work that takes place and year over year it has gotten smaller. This is a trend MCE will work to continue and contributes greatly to the overall budget this year. 4) Cost of Living Adjustments (COLA)

MCE has requested an annual Cost of Living Adjustment not to exceed 3% for each year of the extension. The COLA would become effective on July 1st of each calendar year. The contract COLA will be based on the US Department of Labor, Bureau of Labor Statistics Consumer Price Index (CPI), April Release for the San Francisco-Oakland-Hayward Area, with an adjustment not to exceed 3% annually. MCE is seeking a 3% adjustment for FY 2023-24, less than the 4.2% CPI listed for April 2023.
5) Community Gift
MCE has agreed to maintain its Community Gift of 1% with no expense labor.

Town management staff and MCE management continue to meet on a regular basis to refine and improve the management and cost effective deployment of contract maintenance staff to ensure the Town is getting maximum value.

FISCAL IMPACT
The proposed Fiscal Year 2023/24 operating budget has sufficient funds to pay for these services out of the General Fund and revenue/special funds as described below:

Budget Area Amount

MCE Contract Renewal
JUNE 21, 2023

Streets & Drainage $400,000
Town Facilities $208,000
Library $20,000
Event Services $5,000
Total $633,000
MCE has agreed to lock the budget for the 3-year term of this contract extension with the exception of items requiring State-mandated prevailing wage work (about 13% of the contract total) and the agreed upon CPI adjustments. The prevailing wage index will be looked at annually and adjustment will be requested (increases or decreases) to comply with any changes. Staff does not see significant financial exposure in this area.

The FY 2018/19 budget has an emergency contingency of 7.33% or $42,091 on top of MCE’s budget of $574,566 for a total budget line item of $616,657.

Historical costs for services under the MCE Contract have been as follows:

Contract Year Budget Actual
FY 2019/20* $685,349 $575,281
FY 2020/21* $699,363 $534,086
FY 2021/22** $766,377 $556,225
The MCE Contract is task-oriented. While the budget amount is representative of workload potential throughout the fiscal year, specific tasks and workloads vary based on actual field needs.

Staff and MCE work together to keep the budget and work efficient and cost effective.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life

POLICY FOCUS
The City Council discussion should focus on the extension of the contract with our current provider versus a competitive rebid and felt that the current contract arrangement has been beneficial to the Town practically and economically. The Town has contracted for Public Works Maintenance and Management Services since September 2011 (11.75 years).

PUBLIC NOTICE

MCE Contract Renewal
JUNE 21, 2023

Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. MCE Proposal Letter with 2023-24 Rate Sheet

It/r. Robert Ovadia
Public Works Director
Town of Atherton.
80 Fair Oaks Lane
Atherton, CA 94427
June 12, 2023
RE Public Works Maintenance and Maintenance Management Services Agreement Extension for period between JULY 1,2023 THROUGH JUNE 30, 2026.

Dear Robert:

MCE Corporation has been serving the Town of Atherton and its residents for over 12 years. We are proud and thankful to have been part of your team for so long. This letter seryes as MCE's formal request for the available three-year extension per the above contract. IvICE asks for a 3o/o CPI increase for the one-year period beginning July 1, 2A23 and ending June 30,2A24 for FY 23-24. A proposed rate sheet is attached.

Please review and advise any questions
Sincerely,

IVICE RATION
Vice President
Cc: Earle Grantham, Bay Area ft/anager

MCE CORPORATION
TOWN OF ATHERTON LABOR and EQUIPMENT RATES
FY 2023-2A24 - EFFECTTVE7I1t23

MCE MAINTENANCE CREW
Proposed Prevailing Wage Rates

MAINTENANCE CREW EQUIPMENT
Description Location
FY 23-24 FY 23-24 FY 23-24
Regular
Hourly Rate
Ovetime
Hourly Rate
Sun. / Hol.

Hourly Rate
Maintenance Supervisor
Foreman - LLF
Landscape Laborer I - LLl
Landscape Laborer ll - LL2
Landscape Laborer lll - LL3
$
$
$
$
$

72.09 60.79

41.98 35.94

29.65 $ 105.2s
$ 91.21
$ 62.99
$ 53.e1
$ 44.48
$ 120.23
$ 1 15.31
$ 79.91
$ 68.06
$ 56.24
rrantc utgn Matnt. Laborer-SWRI
Traffic Control Laborer- TCRT/OT/DT
Carpenter- CART/OT/DT
Painter - Striping -PSRTTOT/DT
Painter - Brush-PBRT/OT/DT
Plumber-PLRT/OT/DT
Construction Laborer 3 GLRT/OT/DT
Backhoe Operator BHRTTOT/DT
Light Fixture Technician FLRT/OT/DT
IOT/DT $ 83.17
$ 78.61
$ 110.94
$ 81.39
$ 92.74
$ 143.76
$ 78.23
$ 111.97
$ 50.74
$ 108.95
$ 102.98
$ 145.33
$ 106.63
$ 120.57
$ 188.33
$ 102.47
$ 146.68
$ 69.07
1 35.
127.
1 80.
132.
149.
233.52
127.07
181 .8e ]
873eI
11 70
21 21
51 $
$
$
$
$
$
$
$
$
Pick Up
Utility Bed
Flat Bed
60" mower
21" Mower
Trailer
Backpack Blower
Weed Eater
Hedge Trimmer
Chain Saw
$
$
$
$
$
$
$
$
$
$

7.76 7.93

9.16 26.27

6.83 3.31

1.67 1.84

4.47 5.25
Atherton
Atherton
Atherton
Atherton
Atherton
Atherton
Atherton
Atherton
Atherton
Atherton

FY 23t24
Rate/HR

Item No. 10
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 21, 2023
SUBJECT: BUILDING AND LIFE SAFETY SERVICES CONTRACT

AMENDMENT WITH INTERWEST CONSULTING GROUP

RECOMMENDATION
It is recommended that the Council direct the City Attorney to prepare and authorize the City Manager to execute an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group on a month-to-month basis pending the adoption of the Town’s new permit fee schedule.

BACKGROUND
Interwest Consulting Group (Interwest) has been providing Building and Life Safety Services for the Town since 2011. Following an informal review of the Building and Life Services provided by Interwest Consulting Group that found no significant discrepancies or negative issues related to the provision of services to Atherton residence, the City Council authorized a 5th amendment to the Consultant Services Agreement with Interwest at its meeting on November 18, 2020. The current contract for services will expire on June 30, 2023.

ANALYSIS
Service Delivery
Interwest continues to provide high quality services to Atherton residents, and as evidenced in the monthly reports, consistently meets and/or exceeds the standards set for permit plan reviews for initial and subsequent reviews for both major and minor permit applications. Interwest works closely with Town staff to provide integrated plan review and inspection services.

During the current pandemic associated with COVID-19, Interwest provided as-needed emergency and life-safety inspections, including remote inspections, until the Council authorized the restart of general construction activities in the Town. Interwest assisted in the development of construction site protocols for contractors and inspection staff. Once the Council authorized the restart of regular construction activities, Interwest was able to resume full inspection services.

Interwest Building & Life Safety Contract
JUNE 21, 2023

Interwest also transitioned to an electronic plan review services model, providing contractors and residents the ability to submit permit applications and project plans through the Town’s website, allowing submittals without coming to Town offices and reducing applicant costs for large format printing and reproduction associated with plan reviews.

No changes in service levels are proposed at this time.

Compensation
Atherton’s current services agreement provides that Interwest Consulting Group is paid on a percentage of revenue basis as follows: 58% of the first $1,000,000 in building fee revenue and 55% of building fee revenues in excess of $1,000,000. Interwest has held the above rates since the original contract was entered into in 2011. In addition, when the Town updated its fee schedule in prior years, Interwest held their revenue stable.

However, over the course of the 11-year term, they have advised that the cost of service has increased over 33%. They are requesting an adjustment in their service fees to cover the additional costs of service. As the Town is currently in the process of completing its fee and cost of service analysis, it is unknown how the building permit fees and associated revenues will change.

Interwest has agreed to maintain their current fees until the Town’s fee study is complete and a new fee schedule established.

Staff recommends that the City Council direct the City Attorney to prepare and authorize the City Manager to execute an amendment to extend the current contract on a month-to-month basis so services can continue uninterrupted.

FISCAL IMPACT
None. Building fee revenues will continue to be shared as outlined in the current services agreement.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The Building and Life Safety Services contract with Interwest Consulting Group has been in place since 2011 (12 years). Extension of the current contract with Interwest Consulting Group on a month-to-month basis will ensure that the Town and its residents continue to receive high quality services at competitive cost as the Town completes its fee study.

Interwest Building & Life Safety Contract
JUNE 21, 2023

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS
None.

Item No. 11
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MONA EBRAHIMI, CITY ATTORNEY
DATE: JUNE 21, 2023
SUBJECT: INTRODUCTION BY TITLE ONLY AND WAIVE FIRST READING OF ORDINANCE NO. ______, AMENDING SECTION 8.20.140 OF

THE ATHERTON MUNICIPAL CODE TO PROVIDE FOR

RECOVERY OF REASONABLE ATTORNEYS' FEES TO

PREVAILING PARTIES OF ACTIONS AND PROCEEDINGS

BROUGHT BY THE TOWN OF ATHERTON TO ABATE PUBLIC

NUISANCES

RECOMMENDATION
It is recommended that the Town Council introduce by title only and waive the first reading of Ordinance No. ____, amending Section 8.20.140 of the Atherton Municipal Code, to provide for recovery of reasonable attorneys' fees to the prevailing parties of actions and proceedings brought by the Town of Atherton to abate public nuisances.

BACKGROUND
Chapter 8.20 of the AMC provides for recovery of costs associated with nuisance abatement.

However, in order to recover attorneys' fees, a City must adopt an ordinance compliant with Gov.

Code, § 38773.5, that provides for the recovery of reasonable attorneys' fees to the prevailing party in an action or proceeding brought by the City.

ANALYSIS
This ordinance, "may limit recovery of attorney’s fees by the prevailing party to those individual actions or proceedings in which the city elects, at the initiation of that individual action or proceeding, to seek recovery of its own attorney’s fees" [Gov. Code, § 38773.5(b)]. Under Gov.

Code, § 38773.5, no party is entitled to recover attorneys' fees that exceed the reasonable attorneys' fees incurred by the City in the action or proceeding.

ENVIRONMENTAL CONSIDERATION
The proposed Ordinance is exempt from environmental review under the California Environmental Quality Act, Public Resource's Code section 21000 et seq. ("CEQA") pursuant to CEQA

Ordinance Related to Recovery of Attorneys’ Fees
JUNE 21, 2023

Guidelines Section 15061(b)(3) as it can be seen with certainty that the project has no potential for causing a significant effect on the environment.

FISCAL IMPACT
The proposed Ordinance does not involve or authorize any expenditure by the Town, but would allow the Town to recover some of its attorneys' fees in code enforcement actions.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
Through adoption of the ordinance, the Town would be able to recover some of its attorney’s fees.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Ordinance

2364919.3 14537.008
ORDINANCE ???

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING SECTION 8.20.140 CODE TO PROVIDE FOR RECOVERY OF REASONABLE ATTORNEYS'

FEES TO PREVAILING PARTIES OF ACTIONS AND PROCEEDINGS BROUGHT BY THE

TOWN OF ATHERTON TO ABATE PUBLIC NUISANCES
Section 1. PURPOSE AND AUTHORITY
The purpose of this amendment is to amend Section 8.20.140, in accordance with Government Code section 38773.5.

Section 2. AMENDMENT OF SECTION 8.20.140 OF THE ATHERTON MUNICIPAL CODE
Section 8.20.140 is amended to add subsection (D) to read:

8.20.140 Costs of abatement—Assessment—Notice—Protests—Attorneys’ Fees.

A. Unpaid Costs Forwarded to the City Clerk. When any costs assessed pursuant to this chapter remain unpaid for a period of sixty days or more after the date on which they were billed, the city manager or his/her designee, in the city manager or his/her designee’s discretion, may forward the abatement costs and administrative expenses report described in Sections

8.20.130 and 8.20.140 to the city clerk.

B. Hearing Notice. Upon receipt of the abatement costs and administrative expenses report, the clerk shall fix a time and place for hearing and passing upon the report. The clerk shall cause notice of the amount of the proposed assessment shown in this report to be given in the manner and to the persons specified in Section 8.20.070. Such notice shall contain a description of the property sufficient to enable the persons served to identify it, and shall specify the day, hour and place when the city council will hear and pass upon the report, together with any objections or protests which may be raised by any landowner liable to be assessed for the costs of such abatement. Notice of the hearing shall be given not less than fifteen days prior to the time fixed by the clerk for the hearing, and shall also be published once, at least fifteen days prior to the date of the hearing, in a newspaper of general circulation in the town.

C. Protests. Any interested person may file a written protest with the city clerk at any time prior to the time set for the hearing on the report of the city manager or his/her designee.

Each such protest shall contain a description of the property in which the person signing the protest is interested, and the grounds of such protest. The city clerk shall endorse on every such protest the date and time of filing, and shall present such protest to the city council at the time set for hearing. Any interested person may also register a protest at the time of the hearing. (Ord. 490 § 18 (part), 1996)
D. Attorneys' Fees. In any individual action or proceeding brought by the city to abate a public nuisance, the prevailing party shall be entitled to the recovery of reasonable attorneys'

2364919.3 14537.008
fees and costs where the city elects, at the initiation of that individual action or proceeding, to seek recovery of its own attorneys' fees and costs. For the purposes of this section, the term "public nuisance" means any violation of the Atherton Municipal Code or other conduct that has been declared to be a public nuisance by any provision of this code.

Section 3. SEVERABILITY
If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be unconstitutional or otherwise invalid by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council of the Town of Atherton hereby declares that it would have adopted the remainder of this chapter and ordinance, including each section, subsection, sentence, clause, phrase or portion irrespective of the invalidity of any other article, section, subsection, sentence, clause, phrase or portion. To the extent that prior Town ordinances governed any portion of this Ordinance held invalid, such prior Town ordinances shall again become effective if any portion of this Ordinance is held invalid.

Section 4. EFFECTIVE DATE AND PUBLICATION
This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption. The City Clerk is hereby directed to publish a summary of this Ordinance in an adjudicated newspaper of general circulation serving the residents of the Town of Atherton within fifteen (15) days after its passage.

Introduced on the ___ day of ____________________, 2023.

Passed and adopted as an ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of __________________, 2023 by the following vote:

Ayes:

Noes:

Abstentions:
______________________________
Mayor Bill Widmer
ATTEST:
______________________________
Anthony Suber, City Clerk/ACM

2364919.3 14537.008

Item No. 12
Town of Atherton
CITY COUNCIL – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: JUNE 21, 2023
SUBJECT: ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2023/24

OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT

RESOLUTION FOR UNREPRESENTED STAFF, MEMORANDUM OF

UNDERSTANDING FOR THE ATHERTON POLICE OFFICERS
ASSOCIATION; 2023/24 SALARY AND CLASSIFICATION SCHEDULE,

GANN LIMIT APPROPRIATIONS, AND ARPA FUNDING

RECOMMENDATION
Adopt the accompanying Resolutions (adoption of all Resolutions may be done by one motion):

1. Resolution of the City Council of the Town of Atherton Adopting the Fiscal Year 2023- 2024 Operating and Capital Improvement Program Budget;

2. Resolution of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff;

3. Resolution of the City Council of the Town of Atherton Approving Fiscal Year 2023-2024 Salary Schedules and Classifications;

4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2023-2024 Pursuant to Article XIII B of the California Constitution;

5. Resolution of the City Council of the Town of Atherton ratifying the Memorandum of Understanding between the Town and the Atherton Police Officers Association for the period commencing July 1, 2023 through June 30, 2027;

6. Resolution of the City Council of the Town of Atherton regarding the receipt and use of Coronavirus State and Local Fiscal Recovery Funds from the American Rescue Plan Act of 2021.

EXECUTIVE SUMMARY
Staff is pleased to present the City Council with a balanced Annual Operating Budget for FY 2023/24. The Council held four (4) public sessions in review of the Town Operational and Capital Budgets. The FY 2023/24 Operating Budget reflects a positive outlook. With the completion of the Town Center, focus is shifting to other capital projects needs in the Town. The Holbrook

FY 2023/24 Town Operations Budget
June 21, 2023

Palmer Park Circulation plan construction is set to begin in the coming months and other Park areas are new priorities along with Traffic Safety Improvement projects. The General Fund will provide new capacity in the next several years for project priorities within the CIP Master plans and operational needs. Such priorities include working on projects in the Bicycle Pedestrian Master plan, Drainage improvement plans and Green Infrastructure within Road and Maintenance projects.

Staff incorporated all City Council feedback from the FY 2023/24 Budget meetings, together with additional adjustments, if any, to the Operational and CIP budgets based on identified priorities or projects that need to move forward to the subsequent fiscal year.

CIP projects continue to be identified from the various master plans and residual funding remaining from the Town Parcel Tax is being used. During the CIP budget study session, discussions included the use of unallocated General Fund Reserves toward Town capital projects.

This budget includes an allocation from the Town Unallocated General Fund Balance toward the Town Capital Improvement Fund for CIP projects. The Town Financial Planning Model contained set aside buckets that correlated with funding toward various Bike|Ped, Drainage, Park master plans and other capital projects. In 2023/24 fiscal year budget, $5.89 million is allocated from General Fund Reserves to various set aside buckets as funding to various Council priorities.

During the June 7th study session, the Council directed staff to remove the Hybrid Beacon study and project from the CIP. This reduced the allocation by $100,000 to $5.89 million.

For FY 2023/24, General Fund revenues are projected at $21,466,475 and General Fund expenditures are projected at $19,250,260. This reflects a single year surplus of $2,216,215 before the addition below the line of ERAF and transfers in/out for CIP. is a projected year-end positive fund balance in the General Fund of $11.49 million. Staff seeks to ensure that the Town’s fiscal position remains positive while continuing current programs, policies, and services.

REVENUE HIGHLIGHTS
FY 2023/24 Total General Fund revenues are projected at $21,466,475. Grants and contributions are only budgeted if they have been authorized and approved by the granting agency. A CalRecycle grant of $5,000 and a Community Oriented Policing Grant of $155,000 are included as known revenues.

The table below reflects major General Fund revenue categories for the Town’s budget. Some of the items in the table are expanded for additional detail and some include only the rolled-up amount.

Actual Orig. Budget Adjusted
EstimateRecommended
Category FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24
Secured Property
Tax $10,480,500 $11,107,730 $11,500,000 $12,082,630
Other $2,751,975 $3,171,428 $3,022,162 $3,043,966

FY 2023/24 Town Operations Budget
June 21, 2023

Actual Orig. Budget Adjusted
EstimateRecommended
Category FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24
Subtotal Property
Tax $13,232,475 $14,279,158 $14,522,162 $15,126,596
Sales Taxes $305,011 $295,000 $304,000 $321,100
Franchise Fees $969,422 $1,005,000 $1,028,997 $1,056,000 Intergovernmental $41,996 $43,000 $39,600 $40,700
Business License
Tax $253,779 $268,000 $258,000 $283,600
Planning Fees $289,279 $225,300 $290,300 $298,300
Building Fees $1,680,961 $1,817,000 $1,562,291 $1,677,000 Policing Fees $131,110 $294,890 $203,814 $285,690
Public Works Fees $626,910 $658,700 $520,700 $635,700
Park Program
Fees
Social Fees $89,026 $90,100 $90,000 $95,000
Meeting Fees $0 $10,000 $0 $0
Class Fees 7,260 $15,000 $8,278 $15,000
Weddings $19,499 $40,000 $31,000 $40,000
Day Use Fees $16,327 $16,500 $11,000 $16,500
Catering Service
Fee $7,139 $5,200 $31,000 $41,000
Admin Fees $25,141 $0
Subtotal $164,392 $176,800 $171,278 $207,500
Misc. Revenues
Admin Citations $10,300 $32,000 $106,400 $85,000
Cell Lease(s) $67,896 $70,775 $70,775 $73,606
Interest Income ($518,658) $132,000 $150,000 $175,000
Knox Playschool $67,154 $89,533 $85,000 $89,533
C&D Forfeiture $655,900 $65,000 $874,200 $1,000,000
Other $249,271 $131,150 $109,976 $111,150
ARPA Fiscal
Recovery $1,707,322
Bayfront Canal
Leaseback Funds $1,350,000
Subtotal $3,589,185 $520,458 $1,396,351 $1,534,289
Total General
Fund $21,284,518 $19,583,306 $20,297,493 $21,466,475
Excess ERAF $2,488,713 $2,316,000 $2,339,064 $2,300,000

FY 2023/24 Town Operations Budget
June 21, 2023

Actual Orig. Budget Adjusted
EstimateRecommended
Category FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24
Total Revenues $23,773,231 $21,899,306 $22,636,547 $23,766,475 • Note – table includes ERAF.

Educational Revenue Augmentation Fund (ERAF)
The Town’s ERAF revenue for FY 2022/23 was $2,339,064. This is an increase of $23,064 over the budget of $2,316,000. Even though the Town has seen increases in ERAF recently, this funding remains at risk and should still be considered below-the-line for one-time use. ERAF is considered a vital revenue component for the use on one-time capital projects, reduction of any long-term liabilities, and Town CIP projects and programs. Allocation is reviewed by the Council as part of the budget process. Once staff determines the amount of ERAF to be received, a recommendation is made to the Council for its use as part of the coming fiscal year budget. Staff set ERAF at $2.3 million for FY 2023/24
Revenue Assumptions
In FY 2022/23, Property Taxes represent approximately 72% of the Town General Fund Revenues. The total projected revenue from property taxes is $15,526,595, approximately 5.3% or $611,000 over the FY 2022/23 actuals estimate. Atherton’s changes in property values are based mainly on CPI growth, residential remodels, and new construction on razed properties. The Town’s Property Tax Consultant HdL Companies suggests that the Town use a projected increase of 4.5 to 5.5 percent in Property Tax revenues. Since FY 2011/12, the Town has seen an Assessed Property Value growth of about 223% - roughly 7.5% per year. However, while some years are higher and some years are lower, the overall trend is a decrease in growth. The property tax projection is 4.1% for FY 2022/23 property tax revenues.

The Property Tax in Lieu VLF was projected as $1,856,000 during our April 5th Study Session.

With the new VLF shortfall of $70 million the Town now has a $425,037 shortfall for FY 2022/23 revenue. Staff estimates that with the recent shortfall in VLF funds it is prudent to adjust the VLF amount for FY 2023/24. The Property Tax in lieu VLF revenue was adjusted to $1,556,000.

Other General Fund revenues for FY 2023/24 include conservative revenue assumptions and reflect current market assumptions. Revenue from activities in the Building, Planning and Public Works Departments comprise the majority of fee revenue for the Town. These revenues are based on the current trend of building activity for residential improvements and new construction.

Franchise fee revenues are projected at 2 to 4.3 percent (%) and based on the current year trend.

Miscellaneous and other revenues were evaluated based on current trends, eliminated revenues and one-time revenues.

FY 2023/24 Town Operations Budget
June 21, 2023

EXPENDITURE HIGHLIGHTS
Overall, General Fund expenditures are estimated at $19.25 million. Expenditures continue to be evaluated based on operational needs to provide consistent services to the community. Staff reviewed operational expenditures and known expenditure adjustments were incorporated wherever possible based on upcoming contract costs, projected dues/fees for member agencies, as well as corresponding changes in rate adjustments for CalPERS, health costs, and Workers’ Compensation rate adjustments.

Overall Personnel Costs and Benefits
Basic CalPERS pension costs for employees are 7% of salary for Miscellaneous employees (nonsworn personnel) and 9% of salary for Public Safety employees (sworn personnel). Through costsharing agreements with employees, in addition to the preceding rates, employees pay an additional 1% (local miscellaneous) and 3% (public safety) of the employer retirement cost.

The employer cost for CalPERS pension costs for Miscellaneous employees is 12.63%. This represents an increase of 1.57% from the prior year. With the above cost sharing agreement, the actual cost is reduced to 11.63%. The Public Safety employee cost is 29.09% (an increase of

3.45%). Through the cost-sharing agreement, the Town’s actual cost is 26.09%.

Listed below are the Unfunded Accrued Liabilities (UAL) dollar amounts the Town has paid for FY 2016/17 through FY 2022/23. The FY 2023/24 total UAL payment is $1,259,579 and is a decrease of $6,283. These expenses are incorporated into respective department budgets.

CalPERS
Employer
Payment of
Unfunded
Liability
UAL
FY
2016/17
UAL
FY
2017/18
UAL
FY
2018/19
UAL
FY
2019/20
UAL
FY
2020/21
UAL
FY
2021/22
UAL
FY
2022/23
Miscellaneous
Employees
$146,085 $183,648 $230,536 $288,470 $333,762 $393,774 $452,652 Public Safety
Employees
$402,865 $498,416 $607,679 $750,799 $860,123 $6,007,045 $813,210 Total
Contribution
$548,950 $682,064 $838,215 $1,039,269 $1,193,885 $6,400,819 $1,265,862 OPEB & Workers’ Compensation
Town retiree health expenses are now being paid through the PARS Trust. This is an operational cost savings expense to all General Fund operation departments in the amount of ($495,032). The OPEB Liability is $7.73 million and there is currently $7.82 million in the Trust. This results in an estimated Net OPEB Liability asset of $93,344.

The Town will continue to make only the Actuarial Determined Contribution (ADC) towards the OPEB trust to satisfy the future normal cost (cost of new service) and amortized unfunded liability

FY 2023/24 Town Operations Budget
June 21, 2023

(cost of past service). This amount is $138,301 for FY 2023/24. These costs are included and charged to the respective departments and allocated to the Employee Benefits Fund.

Each department is responsible for an allocated cost for Workers’ Compensation. Such allocations vary based on the risk assessed for each department (by type) and the number of employees. For the FY 2023/24 budget the Workers’ Compensation charge was reduced from 7% to 1% of salary costs and other departments charges reduced from 3% to 1% for total cost of $64,909. This reduction in Workers’ Compensation charges produces a total savings of approximately $245,322 in the General Fund operating departments.

The Town is “self-insured” as part of a risk pool – Cities Group Joint Powers Authority. The Town also maintains an active Workers’ Compensation Risk Management Program. There are approximately 12 open claims (down from 17) that incur a reserve claims cost of approximately $551,832 in the current year. This is a decrease of $112,064 in reserve claims for the previous fiscal year. Claim costs and reserves are established for each claim; however, these amounts are not indicative of the actual claim paid. The three-year average claim loss/expense is approximately $197,115, an increase of $77,257. The current year assessment is $212,350 and is expected to decrease to $141,568 in FY 2023/24. The decrease is due to the Town equity reserve share is at $151,007 and does not need a replenishment to maintain its reserve requirement.

BUDGETS BY DEPARTMENT
During the review of department operations, each department evaluated service and maintenance needs required for the next fiscal year. General operations focused on anticipated needs and cost assumptions on meeting operational demands. Included are summaries by department and roll-ups of total operational expenditures.

CITY COUNCIL OPERATIONS
OVERALL NET INCREASE OF $7,502
The City Council budget includes expenditures related to City Council meetings, conference attendance such League of California Cities, Council/Town memberships (LAFCO, C|CAG, HEART, HIP Housing, League of Cities, etc.), Elections, utilities for the Council Chambers and incidentals.

Operations
FY 2023/24 includes an increase of $500 for advertising/publishing for council meeting postcard notifications and business meetings & meals increased $2,900 meeting meals, snacks, and refreshments. There was an increase of $1,000 in training and workshops for Council related community workshops and team building. There is an increase in contribution to HIP Housing to $15,000 for grant participation in the Town’s first home sharing program. There was a decrease in municipal election budget line item of $12,000 as no election costs are anticipated in the fiscal year.