Atherton City Council
February 21, 2024

AGENDA PACKET
Town of Atherton
City Council
FEBRUARY 21, 2024
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Remote Public Comments:

Meeting participants are encouraged to submit
public comments before the meeting. The following
email will be monitored during the meeting and
public comments will be documented for the
record.

Email: [email protected]
This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

REGULAR MEETING
REMOTE PARTICIPATION:

TELECONFERENCE NOTICE Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by the Mayor Diana Hawkins­Manuelian
Coral at Atlantis
One Casino Drive
Paradise Island, New Providence, Bahamas
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor Hawkins­Manuelian

PRESENTATIONS
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should Meeting Agenda Packet – February 21, 2024

ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor Hawkins­Manuelian

PRESENTATIONS
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Departmental Reports for the February 2024 Agenda.

REPORT OUT OF CLOSED SESSION ­ City Attorney Ebrahimi
CONSENT AGENDA (Items 1 – 6)

1. APPROVAL OF BILLS AND CLAIMS FOR JANUARY 2024 IN THE AMOUNT OF $1,283,765
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Approve the Bills and Claims for January 2024 in the amount of $ 1,283,765 Description: This is a routine item of the itemized bills and claims for Council review and approval.

2. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for January 17 and February 7, 2024, City Council meetings.

Description: This is a routine item to approve the City Council meeting minutes.

3. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY­HORN AND ASSOCIATES, INC. FOR PROJECT DESIGN FOR THE ALAMEDA DE LAS PULGAS TRAFFIC AND SAFETY IMPROVEMENTS PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a professional Services agreement with Kimley­Horn and Associates, Inc. in the amount of $456,984.10 for professional engineering and environmental support services necessary to design Alameda de las Pulgas Traffic and Safety Improvements Project; direct the City Attorney to prepare the agreement; and authorize the City Manager to sign the agreement.

Description: This item will involve a Council discussion to authorize a professional Services agreement with Kimley­Horn and Associates, Inc. in the amount of $456,984.10 for professional engineering and environmental support services.

4. ANNUAL REPORT REGARDING USE OF MILITARY EQUIPMENT PURSUANT TO AB481
Meeting Agenda Packet – February 21, 2024

Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a professional Services agreement with Kimley­Horn and Associates, Inc. in the amount of $456,984.10 for professional engineering and environmental support services necessary to design Alameda de las Pulgas Traffic and Safety Improvements Project; direct the City Attorney to prepare the agreement; and authorize the City Manager to sign the agreement.

Description: This item will involve a Council discussion to authorize a professional Services agreement with Kimley­Horn and Associates, Inc. in the amount of $456,984.10 for professional engineering and environmental support services.

4. ANNUAL REPORT REGARDING USE OF MILITARY EQUIPMENT PURSUANT TO AB 481
Report: STEVE McCULLEY, CHIEF OF POLICE
Recommendation: It is recommended that the City Council accept the AB 481 Annual Report, take public comment, and direct staff to post the report pursuant to Government Code 7072.

Description: This is a routine item that appears before the Council for approval annually.

5. ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2023/24 BUDGET
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the Council adopt the attached Resolution authorizing a Budget Amendment for the FY 2023/24 Budget.

Description: This item will be a Council discussion for the Council to review and consider adopting a Resolution authorizing a Budget Amendment for the FY 2023/24 Budget.

6. REQUEST FOR PROPOSALS FOR EVENT MANAGEMENT SERVICES AT HOLBROOK­PALMER PARK
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review and authorize release of the attached Request for Proposals (RFP) for the provision of event management services at Holbrook­Palmer Park.

Description: This item is for Council consideration and authorization to release a Request for Proposals (RFP) for the provision of event management services at Holbrook­Palmer Park.

PUBLIC HEARING (Items 7 – 10)

7. INTRODUCTION BY TITLE ONLY AND WAIVE FIRST READING OF AN ORDINANCE AMENDING CHAPTER 8.28 OF THE ATHERTON MUNICIPAL CODE TO MAKE IT CONSISTENT WITH STATE LAW
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Town Council introduce by title only and waive the first reading of an Ordinance ("Ordinance"), amending Chapter 8.28 of the Atherton Municipal Code ("AMC") to make it consistent with state law (Health and Safety Code Section 115920 et seq. and Health and Safety Code Section 116025 et seq.).

Description: This item is an introduction and first reading of an Ordinance ("Ordinance"), amending Chapter 8.28 of the Atherton Municipal Code ("AMC") to make it consistent with state law (Health and Safety Code Section 115920 et seq. and Health and Safety Code Section 116025 et seq.). This will appear on a future agenda for a second reading and adoption.

8. ADOPT RESOLUTION NO. 24­XX APPROVING AN AMENDED TOWN MASTER

FEESCHEDULE
Meeting Agenda Packet – February 21, 2024

Recommendation: It is recommended that the Town Council introduce by title only and waive the first reading of an Ordinance ("Ordinance"), amending Chapter 8.28 of the Atherton Municipal Code ("AMC") to make it consistent with state law (Health and Safety Code Section 115920 et seq. and Health and Safety Code Section 116025 et seq.).

Description: This item is an introduction and first reading of an Ordinance ("Ordinance"), amending Chapter 8.28 of the Atherton Municipal Code ("AMC") to make it consistent with state law (Health and Safety Code Section 115920 et seq. and Health and Safety Code Section 116025 et seq.). This will appear on a future agenda for a second reading and adoption.

8. ADOPT RESOLUTION NO. 24­XX APPROVING AN AMENDED TOWN MASTER FEE SCHEDULE
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the Council;

1. Conduct a Public Hearing

2. Review and discussion on the Town’s User Master Fee Schedule; and, if appropriate, adopt resolution 24­XX approving an amended Town Master Fee Schedule.

Description: This item will be a Public Hearing where the Council will discuss the Towns User Master Fee Schedule for adoption.

9. DISCUSS AND CONSIDER AN AMENDMENT THE “HERITAGE TREE PRESERVATION STANDARDS AND SPECIFICATIONS” TO ALIGN TREE PROTECTION ZONE (TPZ) STANDARDS IN THE R­1A AND R­1B ZONING

DISTRICTS
Report: BRITTANY BENDIX, TOWN PLANNER AND SALLY BENTZ, TOWN

ARBORIST
Recommendation: Staff recommends that the City Council maintain the current standards pertaining to the Tree Protection Zones (TPZ) for R­1A and R­1B in the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”).

RECOMMENDED MOTION FOR APPROVAL
Maintain the current standards pertaining to the Tree Protection Zones (TPZ) for R­1A and R­1B zones in the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”).

Description: This item will involve a Council discussion on standards pertaining to the Tree Protection Zones (TPZ) for R­1A and R­1B in the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”).

10. FIRST READING OF AN ORDINANCE TO REPEAL AND REPLACE ATHERTON MUNICIPAL CODE CHAPTER 17.52 “ACCESSORY DWELLING UNITS,” AND TO AMEND CHAPTER 17.36 “PUBLIC FACILITIES AND SCHOOLS DISTRICT (PFS)” AND CHAPTER 17.60 “DEFINITIONS.”
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: Staff recommends that the City Council conduct a public hearing to review the first reading of the ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”
Description: This is a Public Hearing where the Council will consider introducing for a first reading an ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter

17.60 “Definitions.”
REGULARAGENDA(Items1112)
Meeting Agenda Packet – February 21, 2024

Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: Staff recommends that the City Council conduct a public hearing to review the first reading of the ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”
Description: This is a Public Hearing where the Council will consider introducing for a first reading an ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter

17.60 “Definitions.”
REGULAR AGENDA (Items 11 – 12)

11. APPROVE PROJECT PLANS, AND AUTHORIZE BID SOLICITATION FOR THE PROJECT FOR THE FAIR OAKS LANE/LLOYDEN DRIVE/DINKELSPIEL STATION LANE INTERSECTION IMPROVEMENTS PROJECT, PROJECT NUMBER 56093
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve the project plans and authorize bid solicitation for the Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane Intersection Improvements Project, Project Number 56093.

Description: This item will be a Council discussion and consideration to approve the project plans and authorize bid solicitation for the Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane Intersection Improvements Project, Project Number 56093.

12. APPROVAL OF FUNDING FOR THE INSTALLATION OF ELECTRIC VEHICLE (EV) CHARGING INFRASTRUCTURE AT HOLBROOK­PALMER PARK
THROUGH PENINSULA CLEAN ENERGY’S EV READY PROGRAM
Report: RACHAEL LONDER, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council discuss and decide if the Town should allocate $300,000 to install EV Charging Infrastructure at Holbrook­Palmer Park through Peninsula Clean Energy's EV Ready Program
Description: This item is to request $300,000 to install electric vehicle (EV) chargers at Holbrook Palmer Park.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.  Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each Meeting Agenda Packet – February 21, 2024

PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.  Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752­0500.  Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF

35.104 ADA Title II)
Public Comments:

The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.

Speakers found in violation of this rule of procedure may be removed from the meeting.

Meeting Agenda Packet – February 21, 2024

FEBRUARY | 2024
02 MONTHLY REPORTS

DEPARTMENT AND DIVISION

ADU PROGRESS
7 REVENUE & EXPENSES
CODE

ENFORCEMENT
Summary of ADU SUMMARY
construction activity New Code Enforcement
Summary Reporting

DEPARTMENTAL REPORTS

GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates

FINANCE REPORT

PUBLIC WORKS REPORT

PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.

COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic

POLICE DEPARTMENT REPORT
03 07
08 16
25 33
31 42

Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.

City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.

Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.

Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.

Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.

Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.

Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.

The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.

HR Systems & Activities
The Town has 42 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 12 are local miscellaneous. There are no non-Police Department vacancies. The Town is currently at 95% staffing with 2 openings in the Police Department for (1) Support Services Coordinator and (2) Code Enforcement Officer.

The City Manager’s Department will have a vacancy for a Management Analyst at the end of February. Staff have engaged M-Group for support while recruitment activities to fill the role take place.
2024 Employment Wellness Workshops (revised):

All workshops will be in person and take place from 12pm – 1pm. We will provide lunch. • Navigating Learning and Work Styles – 3/7/24
• Engaging and Empowering Your Team – 4/25/24
• Time Management – 6/27/24
• Effective Communication – 9/12/24
To RSVP to join any of the wellness workshops please
scan the QR Code to complete the form.

These workshops will be in-person and open to Town staff, consultants, and Council Members.

Once the exact date and times are confirmed with the vendor we will distribute.

IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Performing routine disc space cleanup to free up space on various shared network drives.
o Developed an asset ID tracking process for equipment inventory and tracking to monitor devices for replacement, routine maintenance, and assignment.

City Clerk Monthly Report
February 21, 2024
o Holbrook-Palmer Park camera project troubleshooting and network testing. o Performed police car fleet Axon camera service and maintenance monitoring activities.
o Performed Datto backup appliance troubleshooting and Admin Lobby door lock troubleshooting.
o Performed routine police services maintenance including police car maintenance and troubleshooting.
o Performed routine system maintenance and updates for Administration and Public Works staff.

Sustainability Activities
The current sustainability projects and activities are:

1. Environmental Programs Committee
a. The next meeting of the EPC will be on March 21, from 1:00 PM to 3:00 PM in the City Council Chambers.
b. Earth Day planning has commenced with the EPC subcommittee and Design Tech High School student volunteers. On January 17, 2024, the Council approved the Earth Day work plan and $10,000 to fund activities, food, equipment rentals, signage, and marketing.
c. Residents can register for the event here:
https://climateaction.ci.atherton.ca.us/event/170-atherton-earth-day-festival

2. Climate Action Plan Update:
a. Atherton residents now have a one-stop shop to participate in sustainability programs.

It is available at [climateaction.ci.atherton.ca.us]climateaction.ci.atherton.ca.us. The third blog “Energizing Atherton” has been posted here.

3. Building Electrification:
a. The Council will hear about reach code options at a Special Meeting on February 26, 2024.

4. Waste Reduction:
a. The self-service organic compost pile continues to be available at Holbrook Palmer Park. Residents and their gardeners are encouraged to bring their containers and shovels to collect the free compost to apply in Atherton landscapes. The compost is the product of Atherton’s green bin – turning yard waste into a productive material that gives back to the land and captures and stores short-lived climate pollutants.

GreenWaste will regularly restock the pile with their highest quality product. This effort is part of the town meeting's commitment to procuring 552 tons of compost under the state’s SB 1383 requirement. To have compost delivered directly, please visit https://www.greenwaste.com/products/bay-area/

City Clerk Monthly Report
February 21, 2024
b. The Annual Waste Wise Event is scheduled for
April 6 and 7 from 9:00 AM to 2:00 PM at Holbrook
Palmer Park. For more details on what services are
provided at the event, visit:
https://climateaction.ci.atherton.ca.us/blogs-andevents

5. Electric Leaf Blower Program:
a. Atherton residents are still able to receive a $250
rebate to help with the purchase of an electric leaf
blower. Learn more about the program here:
https://tinyurl.com/ElectricLeafBlowers
b. As of February 6, 2023, 55 rebates have been
distributed. There are 45 rebates remaining.

6. Transportation
a. Town staff presented to C/CAG during their TDA
Article 3 FY2023/24 Project Presentation Meeting
on January 25 starting at 6:40 PM. The Town
requested for $100,00 in grant funding to update the
Bike and Pedestrian Master Plan. Award notification
will happen in May 2024.

City Clerk Activities CURRENT and ON THE HORIZON
The Spring 2024 Athertonian content development is underway with a target date to be delivered at the end of March.

There are currently 6 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.

Annual Form 700 Conflict of Interest reporting is due April 1, 2024. This includes all City Council Members, Planning Commissioners, designated staff members and identified consultants.

Committee and Commissions Recruitment:

There are two vacancies on Town
Committees;
- Park and Recreation has a vacancy for
a term expiring June 2026
- Transportation, Bicycle and
Pedestrian Safety Committee has a
vacancy for a term expiring June 2026.

City Clerk Monthly Report
February 21, 2024
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.

Residents, community members, and other public agencies have viewed and interacted with the town from January 1 to January 31. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.

Platform Number of followers Impressions or Accounts
Reached
Twitter/X 27 new followers, a total of 640
followers
1,162 impressions (12%
increase from December)
Instagram 16 new followers, a total of 1,425
followers
4,682 impressions (39%
decrease from December)
Facebook 2 new followers, total of 568 followers 1,881 impressions (35% decrease from December)
NextDoor 43 new members, a total of 4,947
members, and 2,309 households
claimed
371 impressions (19%
increase from December)
Town website subscriber group:

Distribution List Subscribers
Atherton Online 1,639
News Flash (CM & PD) 1,588 & 1,577
Alert Center (CM & PD) 1,339 & 1,462
Calendar (Meetings) 1,541
• Website Analytics:
o Jan 1 – Feb 9: 7,500 Users
o Last 7 Days Total Page Views: 4,780
§ News Flashes = 159
§ Housing Element Update = 101
§ Alerts = 89
• YouTube Analytics
o 302 Subscribers (2 new in the last 28 days)
o 986 Videos

The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.

Fiscal Year 2023/2024 Revenues and Expenditures
Year to Date
Months Complete – 7
% of Year Complete – 58%
Budget Revenue % Received
Park Program $ 207,500 $ 30,483 15%
Planning Permits $ 298,300 $ 189,801 64%
Business Licenses $ 283,600 $ 247,234 87%
Police $ 285,690 $ 517,040 181%
Sales Taxes $ 321,100 $ 253,957 79%
Miscellaneous $ 1,534,289 $ 1,102,608 72%
Public Works $ 635,700 $ 267,100 42%
Franchise Fees $ 1,056,000 $ 146,432 14%
Building Permits $ 1,677,000 $ 970,387 58%
Property Taxes $ 17,426,596 $ 10,903,848 62%
Total $ 23,766,475 $ 14,628,890 62%
Budget Expenditures % Received
City Council $ 69,015 $ 19,195 27.8%
Administration $ 1,265,979 $ 816,378 64.4%
City Attorney $ 310,000 $ 126,713 40.8%
Finance $ 866,652 $ 504,986 58.2%
Planning $ 1,649,819 $ 677,893 41.1%
Building $ 1,361,829 $ 730,156 53.6%
Interdepartmental $ 1,055,542 $ 538,163 51.1%
Police $ 9,285,827 $ 6,084,161 65.5%
Public Works $ 3,385,596 $ 1,342,371 39.6%
Total $ 19,250,260 $ 10,840,015 56.3%

The Public Works Department consists of a Public Works Director, Public Works Maintenance Manager Associate Engineer (Vacant), Town Arborist/Parks Manger and Office Specialist. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, Willdan Engineering, and BrightView Landscaping.

Field Public Works Services are provided under contract via MCE. MCE provides three (3) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street marker replacements, basic maintenance for Townmaintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs).

MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends. Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.

Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.

Month Curb Miles Weight (tons) Cubic Yards
July 32 6 6
August 32 6 12
September 32 12 24
October 115 8 24
November 80 8 24
December 36 6 12
January 38 6 12
February
March
April
May
June
Total 365 52 114

Services Requests
• Install Speed Humps on Barry Lane
• Replaced banners at Town Center
• Initiated installation of AED Cabinets in
Town Center, Library and HolbrookPalmer Park
• Replaced banners on Middlefield Road
ant Parsh Road
• Channel Clean Out
• Removed tree and decorations from City
Hall
• Cleaned catch basins and drywells
throughout the Town
• Repaired street signs on Fair Oaks Lane
• Filled gaps in concrete entry to Carriage
House
• Repaired PD women’s locker room
faucet
• Installed blind spot mirror for PD Gate
• Set up parking barricades for Library
Cave event on January 27, 2024.
• New street markers on Austin Avenue at
Robleda Avenue
• Installed new toilet paper holders at
Library restrooms
• Installed new hooks in Library women’s
restroom
• Patched potholes on Marsh Road and
other locations
• Assembled storage rack and installed
and flammable cabinet in PD garage
• Installed art hanging system in City Hall
lobbies and stairwell
• Trimmed landscaping around Town
Center sign
• Installed speed feedback sign on
Stockbridge Avenue
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs

Photographs of Work Performed
Barry Lane Speed Humps Installation
Before After
Installing AED Cabinets

Banner Installation at Town Center
Pot Hole Repair on Marsh Road

Town Hall Art Hanging System
PD Blind Spot Mirror Installation Storage Rack and Cabinet at PD Garage

Stockbridge Avenue Speed Feedback Sign Install
Street Marker Installation Austin Avenue and Robleda Avenue

See Click Fix January 2024

Public Works Maintenance
Budget versus Expenditures Thru January 2024
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $170,205 43%
A02 101-57-52031-057 Parks (Grounds
& Facilities)
$325,000 $173,493 53%
A03 101-59-52031-059 Other Facilities $175,000 $50,621 29% A04 213-30-52031-000 Library $20,000 $5,277 26%
A05 101-58-52031-000 Tennis $10,000 $5706 57%
E06 101-58-52030-058 Event Services $10,000 398 4%
Total $940,000 $405,701 43%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual

Parks Division Monthly Report Page 1 of 9
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the Park.

Park Event Services are provided via contract by Catered Too. Catered Too manages all park event and rental services, to include rental of fields, buildings, and picnic areas. MCE provides facility support on a Task Order basis. BrightView Landscaping provides landscape maintenance services for the Park. Player Capital provides management and general maintenance of the six Tennis Courts.

There are three (3) structures available for event rental at the Park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the Park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.

Facility Rentals for January 2024
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main
House
Carriage
House w/
NM
Field D Other
Dec – 22 0 0 0 2 0 0 0
Jan – 23 1 0 0 0 0 0 0
Feb – 23 0 0 1 0 0 0 0
Mar – 23 4 1 2 2 0 0 0
April –
23 3 3 1 2 0 0 0
May – 23 5 1 1 1 1 0 0
23-Jun 6 1 1 0 4 0 0
FY 22-23
Total 35 23 25 23 24 9 9
23-Jul 4 7 0 0 2 0 0
23-Aug 5 2 1 1 3 0 0
Sept – 23 2 1 0 1 0 0 0
23-Oct 1 1 2 1 1 0 2
Nov – 23 0 1 0 0 0 0 2
Dec – 23 0 2 1 1 0 0 0
Jan – 24 0 1 0 1 0 0 0
Feb – 24
Mar – 24
April –
24 24-May
24-Jun
FY 23-24
Total 12 15 4 5 6 0 4

Parks Division Monthly Report Page 2 of 9
Types of Rental Activity for January 2024
Month Social Gathering Wedding Corporate
Gathering Other
Dec – 22 2 0 0 0
Jan – 23 1 0 0 0
Feb – 23 1 0 0 0
Mar – 23 6 0 0 3
April – 23 8 0 0 1
May – 23 8 0 0 2
23-Jun 13 0 0 1
FY 22-23 Total 122 5 6 18

23-Jul 13 0 0 0
23-Aug 9 0 0 3
Sept – 23 3 0 0 1
23-Oct 7 0 1 0
Nov – 23 1 0 0 2
Dec – 23 4 0 0 0
Jan – 24 2 0 0 0
Feb – 24
Mar – 24
April – 24
24-May
24-Jun
Total 39 0 1 6

Parks Division Monthly Report Page 3 of 9
Revenue from Rental Activity for January 2024

Month Revenue Fees 10% Catering Fee Revenue to Town
Dec – 22 $2,061.95 $56.00 $2,117.95
Jan – 23 $150.00 $0.00 $150.00
Feb – 23 $3,000.00 $838.33 $3,838.33
Mar – 23 $10,625.00 $1,475.30 $12,100.30
April – 23 $6,950.00 $2,121.09 $9,071.09
May – 23 $5,250.00 $3,151.36 $5,250.00
23-Jun $10,650.00 $1,674.81 $12,324.78
FY 22-23 Total $215,641.18

July – 23 $3,400.00 $664.73 $4,064.73
23-Aug $6,750.00 $3,236.44 $9,986.44
September – 23 $1,250.00 $49.25 $1,299.25
23-Oct $5,560.00 $2,190.90 $7,750.90
November – 23 $430.00 $0.00 $430.00
December – 23 $2,500.00 $1,413.84 $3,913.84
January – 24 $850.00 $0.00 $850.00
24-Feb
2-Mar
23-Apr
23-May
23-Jun
Total $28,295.16

Parks Division Monthly Report Page 4 of 9
General and Special Services for January 2024
• Pick up litter/trash
• Remove trash bags
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms9
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property
• Cut back and remove tree brush and dead vegetation
• Apply seasonal fertilizers to turf and plants
• Inspect and maintain landscape irrigation
• Inspect and maintain landscape irrigation well and filter system • Monitor potable water usage daily
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required
For January:
• Moving Benches away from tree line at children’s picnic area • Prune Shrubs back
• Removing Nursery stakes and replacing with regular stakes on newly planted trees • Remove Garden growth at event garden.
• Filling gaps in walkway with wood at carriage house and event garden • Clean Main house gutters of leaves and debris
• Painting of curbs and installing reflectors at entry and exit driveways • Repair lighting at exiting gates
• Repair and replace lighting at the Main House
• Temporary Fix for leaking roof at the Play School
• Install pickleball courts for pickleball trial including:
- Restriping tennis court 1
- Assembling and installing pickleball nets
- Court signing
- Coordination of reservation system updates
- Website update to reflect availability of pickleball
• Initiated sale of 2024 tennis keys
New and Future Planned Projects

1. Re-keying of Tennis Courts

2. Installing sound baffle on pickleball courts

3. Installing AED unit at Little League building

Parks Division Monthly Report Page 5 of 9
Tennis Court Usage
Player Capital Tennis (PCT) manages court operations.

Month PC Court
Hours
# of
Students
Private
Lessons
Key
Holder
Court
Hours
Public
Court
Hours
Clay
Court
Hours
Pickleball
Court
Hours
Dec – 22 255 134 154 112 0 25 N/A
Jan – 23 185 109 117 76 0 6 N/A
Feb – 23 289 135 176 101 0 10 N/A
Mar – 23 390 163 257 215 0 5 N/A
April – 23 465 194 315 240 0 12 N/A
May – 23 534 223 417 265 0 10 N/A
June -23 615 252 435 311 0 76 N/A
July 645 279 458 325 0 12 N/A
August 675 295 482 337 0 6 N/A
September 687 307 497 387 0 5 N/A
October 715 353 488 407 0 9 N/A
November 690 307 413 353 0 12 N/A
December 672 309 397 349 0 6 N/A
January 631 325 377 335 0 4 8
February
March
April
May
June
Total 4,715 2,175 3,112 2,493 0 54 8

Parks Division Monthly Report Page 6 of 9
Photographs of Work Performed in January 2024
Holbrook palmer Park Exit Lighitng
Before After
Moving Benches from Tree Line at Children’s Picnic Area Before After

Parks Division Monthly Report Page 7 of 9
Shrub pruning near Main Haouse parking lot
Before After
Painting of curbs at entry and exit driveways
Before After
Reflector installation at entry and exit driveways

Parks Division Monthly Report Page 8 of 9
Main House gutter clean out
Before After
Repair and replacing lights at Main House
Before After

Parks Division Monthly Report Page 9 of 9
Pickleball Court Installation
Before
After

Submitted by:

Interwest Consulting Group
Community Services
Monthly Report
January 2024
Town of Atherton
Building Department
80 Fair Oaks Ln.

Atherton, California 94027
Phone: (650) 752-0560

Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2023-24 2022-23
Total Construction Valuation1:
$20,521,301 $88,259,395 $66,560,860
Plan Check Fees Collected: $25,658 $226,857 $261,609
Permit Fees Collected: $146,255 $613,318 $618,137
Other Fees Collected: $6,416 $46,288 $37,760
TOTAL: $178,329 $886,463 $917,506
Applications Received: 58 438 494
Residential:

New Single Family Residential Permits
Issued: 5 15 25
New Accessory Structures Issued: 28 136 105
Addition / Alteration Permits Issued: 6 70 67
Reroof / Water Well / Grading Permits
Issued: 16 103 51
Plumbing/Mechanical/Electrical
Permits Issued: 21 117 128
Demolition Permits Issued: 2 18 24
Non-Residential:

New Permits Issued: 0 0 0
TOTAL Permits Issued (2) 78 459 400
Inspections Performed: 509 4425 4,807
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month

PLAN CHECK

INSPECTIONS

REVENUE

PERMITS
Jan-24

Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 60
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
At the January 24, 2024 Planning Commission regular meeting the following occured. 1 Town of Atherton - Amend Heritage Tree Preservation Standards and Specifications to align the Tree Protection Zone Standards in the R1-A and R-1B. Staff recommended to maintain the current standards | Approved

The next scheduled Planning Commission Meeting is on February 28, 2024 .
20 1
149
13 9 24 8
Planning Projects
January 1, 2023 to January 31, 2023
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
January 1, 2023 to January 31, 2023
Site Visits

Summary of New Single Family Residential Permits Issued by Month 2025 2023 2022 2021 2020 2019
5 1 1 0 1 4
0 1 2 1 1
0 2 5 0 1
4 2 3 0 1
0 4 1 3 1
3 2 4 2 1
Jan. to June Totals 5 8 12 15 5 9
1 3 2 4 1
3 2 2 5 5
4 2 3 2 3
0 2 1 1 1
0 1 3 3 1
2 2 1 3 1
July to Dec Totals 10 12 12 18 12
5 18 24 27 25 21
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
96 7 10 0
103 3 5 0
10 2 3 0
0 2 0 0
Total Number of Plan Checks 209
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.

Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.

December
Total New SFD
Permits:

Plan Check Performance
January 1, 2023 to January 31, 2023
Major
Plan Check

Summary Graphs
47 54 69 67
101 99
76 70 60 89 49 36 58
42 48 52 55 60 95
52 68 91
60 66 52 78
645
744
793 789
728
622
444
941
688
792
530 520 509
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$6,435,458
$1,907,582
$3,108,780
$23,793,115
$2,790,189
$16,198,812
$4,611,303
$20,668,128
$23,986,693
$5,757,652
$1,907.582
$7,844,090
$20,521,301
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Valuation

Summary Graphs
$107,283
$70,928
$127,197
$235,344
$141,015
$9,523,256
$98,958
$210,803
$302,015
$95,907
$70,340
$120,809
$233,830
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Fees
$46,288
$226,857
$613,318
$886,463
$80,000
$385,000
$1,200,000
$1,665,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 23-24
Budgeted 23-24

Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 4 4
Pemitted ADU 5 5 5
Finaled ADU 1 1 1
Entitled JADU 0 0
Pemitted JADU 1 1
Finaled JADU 1 1
Entitled SFR 2 2 2
Permitted SFR 5 5
Finaled SFR 2 2
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35
Pemitted ADU 25 44
Finaled ADU 17 24
Entitled JADU 10 9
Pemitted JADU 5 8
Finaled JADU 0 2
Entitled SFR 20 17
Permitted SFR 26 22
Finaled SFR 17 29
2 Jan
4 0
5 1
1 May Sept

Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 88 Tuscaloosa 10/23/2018 10/23/2021 2/11/2022 $250K Apr. 2024 NOTES:
89 Tallwood Ct. 12/1/2019 12/1/2022 10/28/2023 $30K Feb. 2024 NOTES: Paid $30K on October 31, 2023
Total Penalties Deposited: $280K
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.

Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
2024 $500,000.00
Total to Date $3,375,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
January 1, 2023 to January 31, 2023
Forfieted Construction Time Limit Penalties

The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.

Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.

These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.

Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.

Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.

Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of January 2024
During this reporting period, there were 41 investigations. Of that total, 15 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.

Offenses included, driving with a suspended license, misdemeanor warrant, possession of unlawful paraphernalia, trespassing on railroad property, peeping at an inhabited dwelling, criminal storage of a firearm, unauthorized entry into an occupied dwelling, and assault with a deadly weapon.

Of the 2,122 total police incidents for the month, 1,349 were officer-initiated incidents. These incidents resulted in 413 citations being issued for vehicle code and other violations. Officers initiated 1,022 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.

Traffic Incidents
Overall, there were 330 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.

Traffic Collisions
There were 13 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.

Traffic Complaints
The Atherton Police Department received one (1) complaint during the month of January. 1) A resident reported speeding vehicles on Elena Avenue at Park Lane, Monday through Friday, between the hours of 8:00 a.m. and 9:00 a.m.

Enforcement Time: 313 minutes Results: Three (3) Warning Citations and three (3) citations issued.

Bicycle Traffic Stops
There were 0 bicycle related calls initiated.

Criminal Activity and Suspicious Circumstances
The Department responded to 95 locations (some locations multiple times) for property crimes (17), person crimes (8), and incidents of suspicious circumstances (74).

Municipal Code Violations
The Department responded to approximately 28 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.

Holbrook Palmer Park
Holbrook Palmer Park had 89 incidents during this reporting period, 83 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for a suspicious circumstance, ordinance violation, disturbance, animal call, area check, and a welfare check.

Premise Watch
Officers completed 741 House/Vacation checks during the reporting period.

School Incidents
Officers responded to 162 school incidents during the reporting period. These incidents were mostly officer-initiated security checks.

Incidents of note from this reporting period:
• On 01/10, the SRO investigated a brandishing on campus that was unfounded. • On 01/16, an assault with a deadly weapon occurred on campus and the subject who committed the assault was arrested.
• On 01/26, the SRO assisted a student who got on the wrong bus. The student was returned to the proper school.
• On 01/30, the SRO assisted a student who was on the roof of a school building.

The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.

Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:

High, Medium, and Low.

High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.

Medium Priority calls are in-progress events without an immediate danger to persons or property.

Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.

Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.

During the Reporting Period there were:

Priority Level Number of Calls Average Response Time Goal High 3 2:03 <4 minutes
Medium 162 4:34 <6 minutes
Low 392 5:35 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.

MONTH YEAR RESPONSE
TIME
December 2023 7:33
November 2023 4:31
October 2023 4:39
September 2023 3:56
August 2023 8:02
July 2023 4:37

Total Training Hours for the Reporting Period: 104 HOURS

NAME TRAINING/HOURS DATES
Dutta Inner Perspectives Session 1/16 hours Jan 10-11
Romero Inner Perspectives Session 1/16 hours Jan 10-11
Frew Recruitment & Retention/8 hours Jan 11
Larsen Recruitment & Retention/8 hours Jan 11
Davidovich Basic K9 Handler/320 hours Jan 15 – Mar 7
Dutta Adv. Interview & Interrogation/24 hours Jan 16 – 18 McCulley Team Building/16 hours Jan 16 – 18
Larsen Team Building/16 hours Jan 16 – 18
Frew Team Building/16 hours Jan 16 – 18
Cisco Team Building/16 hours Jan 16 – 18
Metzger Team Building/16 hours Jan 16 – 18
Pronske Team Building/16 hours Jan 16 – 19
Fong Team Building/16 hours Jan 16 – 18
Taylor Team Building/16 hours Jan 16 – 18
Magami Team Building/16 hours Jan 16 – 18
Yamsuan Interview & Interrogation/24 hours Jan 22 - 24
Taylor Property Sup. Course/8.5 hours Jan 25
Metzger Motor Training/8 hours Jan 29
MacDonald Motor Training/8 hours Jan 29
Rojas Motor Training/8 hours Jan 29
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:

MONTH OFFICER INITIATED ACTIVITY CITATIONS
January 1,349 413
December 1,478 449
November 1,361 529
October 1,336 622
September 1,237 483
August 1,374 681

Code Enforcement Activity Report
Summary:

2022 2023 2024
January $ 3,932,174 $ 2,554,000 $ 1,283,765
February $ 1,535,792 $ 1,487,835
March $ 2,338,442 $ 1,391,045
April $ 7,114,054 $ 1,563,462
May $ 1,895,271 $ 1,470,060
June $ 2,452,489 $ 1,814,801
July $ 3,336,861 $ 3,169,593
August $ 2,254,058 $ 1,800,461
September $ 1,722,938 $ 1,887,973
October $ 1,495,823 $ 2,030,807
November $ 1,317,065 $ 2,505,689
December $ 2,051,605 $ 2,157,727
$ 31,446,572 $ 23,833,453 $ 1,283,765
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2022 $3,932,174 $1,535,792 $2,338,442 $7,114,054 $1,895,271 $2,452,489 $3,336,861 $2,254,058 $1,722,938 $1,495,823 $1,317,065 $2,051,605 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $3,169,593 $1,800,461 $1,887,973 $2,030,807 $2,505,689 $2,157,727 2024 $1,283,765
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

ITEM NO. 9

TOWN OF ATHERTON
CLAIMS LIST JANUARY 2024
Previous Yr.

January
2024
January
2023
A/P Checks (#33271-33389)
Payroll Checks (#622-623)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 556,791
1,335
359,842
365,797
Amount
$1,874,507
1,130
330,276
348,087
JANUARY 2024 Total $ 1,283,765 $2,554,000
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 622-623 (payroll), and 33271-33389 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,283,765 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 622-623 (payroll), and 33271-33389 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,283,765 are true and correct and are authorized for payment. _______________________________
D. Hawkins-Manuelian
Mayor, Town of Atherton

SOURCE OF FUNDS
January 2024 January 2023
101 General Fund $ 1,186,363 $1,417,996
105 Tennis Fund 1,821 1,880
201 Special Tax 975
202 Measure A 1,299 19,375
213 Library Fund 14,205 20,175
401 GF Projects 16,011 17,120
406 Facilities Construction 987,902
610 Equipment Replacement 39,586 45,569
615 General Liability Fund 17,073
616 Employee Benefits Funds 6,432 43,983
TOTAL $ 1,283,765 $2,554,000 Page 50 of 218
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 33250 AT&T CALNET 3 1/11/2024 000021053454 General Fund Police PD Radio Circuits BAN#9391080028 12/1/23 -12/31/23 1,624.70 33250 Total 1,624.70
33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Accident (Pre-Tax) 251.82 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Cancer Ins(Pre-Tax) 48.07 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Dental Plan (Pre-Tax) 28.02 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Life Emp (After -Tax) 38.40 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Speci Health (After-Tax) 6.63 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Speci Health (Pre-Tax) 29.10 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac STD (After-Tax) 607.08 33271 AFLAC 1/4/2024 501-12-2023 General Fund PR Batch 00501.12.2023 Aflac Vision Plan(Pre-Tax) 16.99 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Accident (Pre-Tax) 251.82 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Cancer Ins(Pre-Tax) 48.07 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Dental Plan (Pre-Tax) 28.02 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Life Emp (After -Tax) 38.40 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Speci Health (After-Tax) 6.63 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Speci Health (Pre-Tax) 29.10 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac STD (After-Tax) 607.08 33271 AFLAC 1/4/2024 502-12-2023 General Fund PR Batch 00502.12.2023 Aflac Vision Plan(Pre-Tax) 16.99 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Accident (Pre-Tax) 251.82 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Cancer Ins(Pre-Tax) 48.07 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Dental Plan (Pre-Tax) 28.02 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Hosp. Conf. Id (Pre-Tax) 103.38 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Hosp.Conf.Id (After-Tax) 19.26 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Life Emp (After -Tax) 38.40 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Speci Health (After-Tax) 6.63 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Speci Health (Pre-Tax) 29.10 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac STD (After-Tax) 607.08 33271 AFLAC 1/4/2024 503-12-2023 General Fund PR Batch 00503.12.2023 Aflac Vision Plan(Pre-Tax) 16.99 33271 Total 3,446.25
33272 ALHAMBRA 1/4/2024 21928698122123 General Fund Police Drinking Water PD Dec 2023 216.82 33272 Total 216.82
33273 AMERICAN ASSOCIATION OF CODE ENFORCEMENT 1/4/2024 300008693 General Fund Police 2024 American Assoc of Code Enforcement Membership L. Daley PD 75.00
33273 Total 75.00
33274 ANDRUHA DIMITRI 1/4/2024 Dec 21 2023 General Fund Police Meal EVOC Trng D. Andruha PD Dec 2023 18.00 33274 ANDRUHA DIMITRI 1/4/2024 Dec 21 2023 General Fund Police Mileage EVOC Trng D. Andruha PD Dec 2023 49.78 33274 Total 67.78
33275 AT&T CALNET 3 1/4/2024 000020945506 General Fund Police PD Radio Circuits BAN#9391062302 11/10/23 -12/09/23 591.27 33275 AT&T CALNET 3 1/4/2024 000021022551 General Fund Police PD Radio Circuits BAN#9391061602 11/27/23 -12/26/23 628.39 33275 Total 1,219.66
33276 AT&T MOBILITY 1/4/2024 287287388102X12 General Fund Police Data Mobile Communications PD 11/12/23 -12/12/23 1,614.40 33276 Total 1,614.40
33277 CACEO 1/4/2024 300019285 General Fund Police CA Assoc Code Enforcement Officers Membership L. Daley PD 100.00 33277 Total 100.00
33278 CAPITAL ACCOUNTING PARTNERS LLC 1/4/2024 81316 General Fund Finance User Fee Study Cost Allocation -Review and Finalize Fee Models, Prepare a Draft Report Fin Dec 2023 16,873.51
33278 Total 16,873.51
Checks by Date - Detail by Check Number
For the Month of January 2024

33279 CASSERLY EMILIA 1/4/2024 Dec 7 2023 General Fund Administration Santa Clause for the Holiday Event 12/7/23 450.00 33279 Total 450.00
33280 DELTA DENTAL OF CALIFORNIA 1/4/2024 501-11-2023 General Fund PR Batch 00501.11.2023 Dental Ins 4,143.15 33280 DELTA DENTAL OF CALIFORNIA 1/4/2024 BE005848035 General Fund Dental Cobra J. Wade Jan 2024 182.56 33280 DELTA DENTAL OF CALIFORNIA 1/4/2024 BE005848035 General Fund DPW-Engineering Dental W. Burke Dec-Jan 2024 112.46 33280 Total 4,438.17
33281 DUSTIN WAYNE STILWELL 1/4/2024 1034 General Fund Police (2) Soft Shackle, (1) 6' Tree Strap, (1) 30' Kinetic Rope, (2) Synthetic Rope PD 359.08
33281 Total 359.08
33282 DYNASTY CLEANERS 1/4/2024 Dec-23 General Fund Police Uniforms Dry Cleaning Svcs PD Dec 2023 579.10 33282 Total 579.10
33283 INFINITY TECHNOLOGIES 1/4/2024 2009 General Fund Interdepartmental Contract IT Support Svcs Dec 2023 13,816.00 33283 INFINITY TECHNOLOGIES 1/4/2024 2054 General Fund DPW-Engineering General GIS Support PW Eng Dec 2023 110.00 33283 Total 13,926.00
33284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/4/2024 30905188 General Fund City Attorney Town Attorney Retainer Fees Nov 2023 17,146.48 33284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/4/2024 30905198 General Fund City Attorney Town Attorney Other Svcs -Civic Center Nov 2023 1,710.00 33284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/4/2024 30905199 General Fund City Attorney Town Attorney Other Svcs -Monsanto Nov 2023 120.00 33284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/4/2024 30905200 General Fund City Attorney Town Attorney Other Svcs -Housing Element Nov 2023 5,825.50 33284 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/4/2024 30905201 General Fund City Attorney Town Attorney Other Svcs -Bereavement Nov 2023 2,610.00 33284 Total 27,411.98
33285 METRO MOBILE COMMUNICATIONS INC 1/4/2024 47879 General Fund Police (1) KMC-72 Microphone PD Dec 2023 108.78 33285 METRO MOBILE COMMUNICATIONS INC 1/4/2024 47879 General Fund Police (5) Battery Li-Ion PD Dec 2023 686.72 33285 METRO MOBILE COMMUNICATIONS INC 1/4/2024 057030 General Fund Police (1) Repair Svc Radio Speaker/Mic PD Dec 2023 165.00 33285 Total 960.50
33286 METROPOLITAN PLANNING GROUP 1/4/2024 2004232 General Fund Planning Objective Design Standards Plng Nov 2023 33,848.75 33286 Total 33,848.75
33287 MYERS-STEVENS & TOOHEY CO. INC. 1/4/2024 1414319 General Fund Police Long-Term Disability Ins PD Feb 2024 391.75 33287 MYERS-STEVENS & TOOHEY CO. INC. 1/4/2024 1414319 General Fund Police Short-Term Disability Ins PD Feb 2024 391.75 33287 Total 783.50
33288 NORTH AMERICAN RESCUE HOLDINGS LLC 1/4/2024 OR444125 General Fund Police (1) Mini First Aid Kit w/Combat Gauze PD Jan 2024 14.02 33288 Total 14.02
33289 OCCASIONS ETC 1/4/2024 34355 General Fund City Council Name Plate Engrave Mayor D. Hawkins-Manuelian & Council Member S. Holland 63.25
33289 Total 63.25
33290 PACIFIC COAST LABORATORIES INC. 1/4/2024 838491 General Fund Police (1) Soundwave Earpiece D. Andruha PD Dec 2023 108.02 33290 Total 108.02
33291 SAN MATEO CNTY FORENSIC LAB 1/4/2024 PS-INV104442 General Fund Police (1) Narcotic ID PD Dec 2023 90.00 33291 Total 90.00
33292 SMCCMA 1/4/2024 Jan 2 2024 General Fund Administration 2024 SMCCMA Membership CM G. Rodericks Admin 500.00 33292 Total 500.00
33293 TOSHIBA FINANCIAL SERVICES 1/4/2024 35503003 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Dec 2023 1,418.49 33293 Total 1,418.49
33294 TRIDENT K9 CONSULTING 1/4/2024 1539 General Fund Police K9 Maint Trng Jessie D. Romero PD 12/6, 12/13, 12/20 & 12/27/23 600.00 33294 Total 600.00
33295 VISION SERVICE PLAN 1/4/2024 918473694 General Fund Administration Vision Cancelled A. Suber Dec-Jan 2024 (64.92) 33295 VISION SERVICE PLAN 1/4/2024 918473694 General Fund Vision Cobra J. Wade Jan 2024 32.46 33295 VISION SERVICE PLAN 1/4/2024 918473694 General Fund DPW-Engineering Vision W. Burke Dec-Jan 2024 24.96 33295 VISION SERVICE PLAN 1/4/2024 501-11-2023 General Fund PR Batch 00501.11.2023 Vision Insurance 865.72 33295 Total 858.22
33296 WAGEWORKS INC. 1/4/2024 INV6002396 General Fund Police FSA Compliance Fee PD Dec 2023 155.60 33296 Total 155.60
33297 BEELER JENNY 1/11/2024 Jan 8 2024 General Fund Administration Leaf Blower Rebate J. Beeler Admin Jan 2024 250.00 33297 Total 250.00
33298 BUSCHMAN SCOTT 1/11/2024 220148 General Fund Administration (3) hrs Photo Session -Council Reorganization/Holiday Event Dec 2023 1,025.00
33298 Total 1,025.00

33299 CA BUILDING STANDARDS COMMISSION 1/11/2024 Jan 4 2024 General Fund Standards Commission Report -10% Local Gov't Retainer Bldg OctDec 2023 (65.20) 33299 CA BUILDING STANDARDS COMMISSION 1/11/2024 Jan 4 2024 General Fund Standards Commission Report Bldg Oct-Dec 2023 652.00 33299 Total 586.80
33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund DPW-Park Program 150 Watkins (Fire Protection) Dec 2023 36.89 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 83.93 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund DPW-Park Program 150 Watkins 11/22/23 -12/21/23 508.08 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund Administration 80 Fair Oaks (2 Meter) Admin Nov 2023 25.37 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund Building 80 Fair Oaks (2 Meter) Bldg Nov 2023 25.37 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund Police 80 Fair Oaks (2 Meter) PD Nov 2023 304.39 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund Planning 80 Fair Oaks (2 Meter) Plng Nov 2023 25.37 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW Nov 2023 25.37 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund Administration 80 Fair Oaks Admin Nov 2023 26.08 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund Building 80 Fair Oaks Bldg Nov 2023 26.08 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund Police 80 Fair Oaks PD Nov 2023 312.91 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund Planning 80 Fair Oaks Plng Nov 2023 26.08 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund DPW-Engineering 80 Fair Oaks PW Nov 2023 26.08 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund DPW-Street Maint. Alameda/Atherton Nov 2023 280.95 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund DPW-Street Maint. El Camino Real M#62327517 Nov 2023 280.95 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 General Fund DPW-Street Maint. El Camino Real M#62514200 Nov 2023 280.95 33300 CAL WATER SERVICE 1/11/2024 4726166666/Dec2023 Library Fund Library CCAP (Irrigation) Nov 2023 2,855.01 33300 Total 5,149.86
33301 CALIFORNIA STATE DISBURSEMENT UNIT 1/11/2024 501-01-2024FR General Fund PR Batch 00501.01.2024 Garnishment 323.07 33301 CALIFORNIA STATE DISBURSEMENT UNIT 1/11/2024 501-01-2024NT General Fund PR Batch 00501.01.2024 Garnishment 177.69 33301 Total 500.76
33302 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 1/11/2024 231137 General Fund DPW-Street Maint. Traffic Signals Maint Svcs Nov 2023 165.00 33302 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 1/11/2024 231138 General Fund DPW-Street Maint. Traffic Signals Calls Middlefield/Marsh 11/12/2023 576.18 33302 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 1/11/2024 231139 General Fund DPW-Street Maint.

Street Light Repair Svc Patricia/Stockbridge, and Austin/Stockbridge Nov2023 6,283.20
33302 Total 7,024.38
33303 CINTAS CORPORATION 1/11/2024 4176701708 General Fund Police (7) Traffic Mat, (1) Active Scraper PD Dec 2023 133.41 33303 CINTAS CORPORATION 1/11/2024 4178204368 General Fund Police (7) Traffic Mat, (1) Active Scraper PD Dec 2023 133.41 33303 Total 266.82
33304 COMCAST BUSINESS 1/11/2024 0243773Jan2024 General Fund Interdepartmental High Speed Internet Town 1/10/24 -2/9/24 242.01 33304 Total 242.01
33305 CROFT RACHEL 1/11/2024 Jan 9 2024 General Fund Administration Leaf Blower Rebate R. Croft Admin Jan 2024 218.24 33305 Total 218.24
33306 DE LAGE LANDEN FINANCIAL SERVICES INC. 1/11/2024 81741982 General Fund Police Lease Sharp BP-70M36 Copier PD Jan 2024 236.12 33306 Total 236.12
33307 DEPT OF CONSERVATION 1/11/2024 Jan 4 2024 General Fund SMIP Report -5% Seismic Edu Bldg Oct-Dec 2023 (108.21) 33307 DEPT OF CONSERVATION 1/11/2024 Jan 4 2024 General Fund SMIP Report Bldg Oct-Dec 2023 2,164.13 33307 Total 2,055.92
33308 DOUGLAS CHUNG KIM 1/11/2024 2749 GF Projects PM Svc El Camino Real Complete Street Project Dec 2023 650.00 33308 DOUGLAS CHUNG KIM 1/11/2024 2750 GF Projects PM Svc El Camino Real Drainage Improvements Project Dec 2023 1,050.00 33308 DOUGLAS CHUNG KIM 1/11/2024 2751 GF Projects PM Svs Selby Bicycle Lanes Project Dec 2023 2,250.00 33308 Total 3,950.00
33309 DROBAC STAN 1/11/2024 Jan 8 2024 General Fund Administration Leaf Blower Rebate S. Drobac Admin Jan 2024 241.71 33309 Total 241.71
33310 DUCKY'S CAR WASH LLC 1/11/2024 93133191016 General Fund Police Car Wash Svs PD Dec 2023 149.37 33310 Total 149.37
33311 EM ROOFING 1/11/2024 BP23-00905 General Fund Refund Recycling Dep BP23-00905, 73 Laburnum 500.00 33311 Total 500.00
33312 GRAINGER INC 1/11/2024 9940847404 General Fund DPW-Street Maint. (6) Sand Bag PW Dec 2023 141.62 33312 Total 141.62
33313 GREAT AMERICA FINANCIAL SERVICES CORPORATION 1/11/2024 35632278 General Fund Building (1/3) Lease Toshiba E-Studio 5015AC Copier Bldg 192.84 33313 GREAT AMERICA FINANCIAL SERVICES CORPORATION 1/11/2024 35632278 General Fund DPW-Engineering (1/3) Lease Toshiba E-Studio 5015AC Copier PW Eng 192.84 33313 GREAT AMERICA FINANCIAL SERVICES CORPORATION 1/11/2024 35632278 General Fund Planning (1/3) Lease Toshiba E-Studio 5015AC Copier Plng 192.85 33313 Total 578.53

33314 INFINITY TECHNOLOGIES 1/11/2024 1972 General Fund Planning General Data Housing & ADU Research Plng Nov 2023 7,065.00 33314 INFINITY TECHNOLOGIES 1/11/2024 1973 General Fund DPW-Engineering General GIS Support Svc PW Eng Nov 2023 1,600.00 33314 Total 8,665.00
33315 INTERSTATE TRAFFIC CONTROL PRODUCTS 1/11/2024 260884 General Fund DPW-Street Maint. (2) "Cross Traffic Does Not Stop" Sign PW Jan 2024 137.81 33315 INTERSTATE TRAFFIC CONTROL PRODUCTS 1/11/2024 260885 General Fund DPW-Street Maint. (10) Round Sign Post, (5) U-Channel Sign Post PW Jan 2024 705.47 33315 Total 843.28
33316 IRON MOUNTAIN INC 1/11/2024 JCHM201 General Fund Police Onsite Shredding PD 11/21/23 -12/26/23 323.48 33316 Total 323.48
33317 KREFELD'S AWARDS INC 1/11/2024 34050 General Fund Police Perpetual Plate Engraved -Emp of the 4th Quarter 2023 PD 38.46 33317 Total 38.46
33318 LENCIONI CONSTRUCTION COMPANY INC 1/11/2024 APW23-00160 General Fund Refund Road Bond Dep APW23-00160, 67 Melanie 2,500.00 33318 Total 2,500.00
33319 LUO HAIYAN 1/11/2024 Jan 3 2024 Tennis Fund (2) Pickleball Nets HP Park Jan 2024 1,006.14 33319 Total 1,006.14
33320 McDonald KC 1/11/2024 Jan 9 2024 General Fund Police Supplies for Trailer -(2) Tire Wedges, O Ring Tie Downs, (4) E Track Threadng, (4) Ratchet Straps PD 264.72
33320 Total 264.72
33321 METROPOLITAN PLANNING GROUP 1/11/2024 2004177 General Fund Planning Housing Element Update Plng Oct 2023 13,145.00 33321 METROPOLITAN PLANNING GROUP 1/11/2024 2004178 General Fund Planning Contract Planning Svcs Plng Oct 2023 85,252.31 33321 Total 98,397.31
33322 MID-PENINSULA ANIMAL HOSPITAL 1/11/2024 778388 General Fund Police Hospital Visit & Metacam 32ml Bottle K9 Red I. Davidovich PD Dec 2023 171.92
33322 Total 171.92
33323 ODP BUSINESS SOLUTIONS LLC 1/11/2024 344873094001 General Fund Building (2/3) pk Sponge Heavy Duty, (1/3) pk Facial Tissue Bldg Dec 2023 12.75 33323 ODP BUSINESS SOLUTIONS LLC 1/11/2024 344873094001 General Fund DPW-Engineering (2/3) pk Sponge Heavy Duty, (1/3) pk Facial Tissue PW Eng Dec 2023 12.75 33323 ODP BUSINESS SOLUTIONS LLC 1/11/2024 344873094001 General Fund Planning (2/3) pk Sponge Heavy Duty, (1/3) pk Facial Tissue Dec 2023 12.75 33323 ODP BUSINESS SOLUTIONS LLC 1/11/2024 344877347001 General Fund Building (1/3) Sponge Bldg Dec 2023 5.64 33323 ODP BUSINESS SOLUTIONS LLC 1/11/2024 344877347001 General Fund Planning (1/3) Sponge Plng Dec 2023 5.64 33323 ODP BUSINESS SOLUTIONS LLC 1/11/2024 344877347001 General Fund DPW-Engineering (1/3) Sponge PW Eng Dec 2023 5.63 33323 ODP BUSINESS SOLUTIONS LLC 1/11/2024 347389716601 General Fund Building (1) bx Shoe Cover, (1) pk Tape Correction, (1) dz Pen Bldg Dec 2023 48.30 33323 ODP BUSINESS SOLUTIONS LLC 1/11/2024 347393941001 General Fund Building (1) pk Facial Tissue Bldg Dec 2023 18.58 33323 Total 122.04
33324 PACIFIC PENINSULA ARCHITECTURE 1/11/2024 BP23-00854 General Fund Refund Recycling Dep BP23-00854, 96 Marymont 8,685.00 33324 Total 8,685.00
33325 PATRICK HAWKINS PRINTING INC. 1/11/2024 20564 General Fund DPW-Engineering (250) Business Card W. Burse PW Dec 2023 64.22 33325 Total 64.22
33326 PG&E 1/11/2024 11940786962/Nov17-Dec18 2023 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber Dec 2023 526.22 33326 PG&E 1/11/2024 11940786962/Nov17-Dec18 2023 General Fund Building Civic Center 80 Fair Oaks Bldg Dec 2023 526.22 33326 PG&E 1/11/2024 11940786962/Nov17-Dec18 2023 Library Fund Civic Center 80 Fair Oaks Library Dec 2023 8,419.50 33326 PG&E 1/11/2024 11940786962/Nov17-Dec18 2023 General Fund Police Civic Center 80 Fair Oaks PD Dec 2023 10,524.38 33326 PG&E 1/11/2024 11940786962/Nov17-Dec18 2023 General Fund Planning Civic Center 80 Fair Oaks Plng Dec 2023 526.22 33326 PG&E 1/11/2024 11940786962/Nov17-Dec18 2023 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW Dec 2023 526.22 33326 PG&E 1/11/2024 56788311910/Nov23-Dec29 2023 General Fund DPW-Park Program Activity Bldg 150 Watkins 11/30/23 -12/28/23 210.88 33326 PG&E 1/11/2024 56788311910/Nov23-Dec29 2023 General Fund DPW-Park Program Modular Bldg 150 Watkins 11/30/23 -12/28/23 670.82 33326 PG&E 1/11/2024 56788311910/Nov23-Dec29 2023 General Fund DPW-Park Maint. Pump150 Watkins 11/30/23 -12/28/23 363.55 33326 PG&E 1/11/2024 56788311910/Nov23-Dec29 2023 General Fund DPW-Street Maint. Signal Marsh-Middlefield 11/23/23 -12/22/23 69.95 33326 PG&E 1/11/2024 56788311910/Nov23-Dec29 2023 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 11/23/23 -12/22/23 84.23 33326 PG&E 1/11/2024 56788311910/Nov23-Dec29 2023 General Fund DPW-Street Maint. Street Lights 12/01/23 -12/29/23 4,765.00 33326 PG&E 1/11/2024 PGE-MTPL/Dec2023 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) 11/22/23 -12/21/23 221.71 33326 PG&E 1/11/2024 PGE-MTPL/Dec2023 General Fund DPW-Street Maint. El Camino/Atherton Signal 11/22/23 -12/21/23 120.62 33326 PG&E 1/11/2024 PGE-MTPL/Dec2023 General Fund DPW-Street Maint. NE Cor Marsh/Middlefield Rd 11/18/23 -12/19/23 40.18 33326 PG&E 1/11/2024 PGE-MTPL/Dec2023 General Fund DPW-Street Maint. 330 El Camino (Beacon Lights) 11/18/23 -12/19/23 31.58 33326 PG&E 1/11/2024 PGE-MTPL/Dec2023 General Fund DPW-Street Maint. Signal Encinal/Middlefield Rd 11/23/23 -12/22/23 22.11 33326 PG&E 1/11/2024 PGE-MTPL/Dec2023 General Fund DPW-Street Maint. Dinkelspiel (Corp Ofc/Storage)11/21/23 -12/20/23 124.61 33326 Total 27,774.00
33327 SAN JOSE BMW/VESPA 1/11/2024 276747 General Fund Police 600 Mile Svc & Relocate Radio's Mic 2023 BMW PD Dec 2023 760.48 33327 Total 760.48

33328 SAN MATEO CNTY CONTROLLERS OFFICE 1/11/2024 Dec-23 General Fund Allocation of Parking Penalties PD Dec 2023 150.00 33328 Total 150.00
33329 STATE WATER RESOURCES CONTROL BOARD 1/11/2024 WD-0258478 General Fund DPW-Engineering Annual Permit Fee of CA Water Code PW 7/1/23 -6/30/24 399.00 33329 Total 399.00
33330 SYSERCO INC. 1/11/2024 13809 Library Fund Svc Support Program Energy Maint System Library Jan 2024 779.85 33330 SYSERCO INC. 1/11/2024 13809 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town Jan 2024 1,819.65 33330 Total 2,599.50
33331 TORRES NIKOLAS J 1/11/2024 Jan 8 2024 General Fund Police (2) dz Donuts for ADAPT Meeting PD Jan 2024 49.27 33331 Total 49.27
33332 TURBO DATA SYSTEMS INC 1/11/2024 41892 General Fund Police (10) E-Cit Lease PD Dec 2023 2,760.94 33332 TURBO DATA SYSTEMS INC 1/11/2024 41893 General Fund Police (470) Traffic Citation Processing PD Dec 2023 705.00 33332 Total 3,465.94
33333 WEX BANK 1/11/2024 94370738 General Fund Police Fuel Charges PD 12/7/23 -1/6/24 6,497.01 33333 Total 6,497.01
33334 WILLDAN ENGINEERING 1/11/2024 00626884 Measure A Ped Improvements on Watkins Dec 2023 1,299.00 33334 WILLDAN ENGINEERING 1/11/2024 00626887 GF Projects Selby Lane Bicycle Improvements Project Dec 2023 1,086.00 33334 Total 2,385.00
33335 WORKCARE INC 1/11/2024 WCI-00320383 General Fund Police Wellness Program PD Dec 2023 12,500.00 33335 Total 12,500.00
33336 ZONES IT SOLUTIONS INC. 1/11/2024 W03641670102 General Fund Interdepartmental Office 365 G1 GCC Subscription 12/13/23 -1/13/24 9.06 33336 ZONES IT SOLUTIONS INC. 1/11/2024 W03644560102 General Fund Interdepartmental Office 365 G3 GCC Subscription 12/16/23 -1/16/24 64.95 33336 ZONES IT SOLUTIONS INC. 1/11/2024 W03644710102 General Fund Interdepartmental Visio Plan 2 for GCC Subscription 12/17/23 -1/17/24 14.12 33336 Total 88.13
33337 AHN JINMO 1/18/2024 44 General Fund Administration Leaf Blower Rebate J. Ahn Admin Jan 2024 237.00 33337 Total 237.00
33338 BALOFF DEBORAH 1/18/2024 45 General Fund Administration Leaf Blower Rebate D. Baloff Admin Jan 2024 239.53 33338 Total 239.53
33339 BAYSHORE GENERAL ENGINEERING INC. 1/18/2024 APW23-00045 General Fund Refund Road Bond Dep APW23-00045, 59 James 2,500.00 33339 Total 2,500.00
33340 BOLGER JOHN C TR 1/18/2024 BP23-00907 General Fund Refund Permit Fee -Miscalculation BP23-00907, 96 Sutherland 914.16 33340 Total 914.16
33341 BRIGHTVIEW LANDSCAPE SERVICES INC. 1/18/2024 8729641 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities Jan 2024 1,811.50 33341 BRIGHTVIEW LANDSCAPE SERVICES INC. 1/18/2024 8729641 Library Fund Landscape Maint Svcs Library Jan 2024 2,150.67 33341 BRIGHTVIEW LANDSCAPE SERVICES INC. 1/18/2024 8729745 General Fund DPW-Park Maint. Landscape Maint Svcs HP Park Jan 2024 17,927.01 33341 BRIGHTVIEW LANDSCAPE SERVICES INC. 1/18/2024 8729745 Tennis Fund Landscape Maint Svcs Tennis Court HP Park Jan 2024 815.15 33341 Total 22,704.33
33342 COMMERCIAL CONTROLS CORPORATION 1/18/2024 11653 General Fund Police Bldg Systems Support and Maint PD Jan 2024 3,202.00 33342 Total 3,202.00
33343 DIVISION OF THE STATE ARCHITECT 1/18/2024 Oct-Dec2023 General Fund Disability Access & Edu (Bus Lic) Report Fee Oct-Dec 2023 656.00 33343 DIVISION OF THE STATE ARCHITECT 1/18/2024 Oct-Dec2023 GF Projects Disability Access & Edu (Bus Lic) Report -Admin Fee Oct-Dec 2023 (590.40) 33343 Total 65.60
33344 FREW JENNIFER 1/18/2024 Jan 11 2024 General Fund Police Meal Public Safety Recruitment/Retention Trng J. Frew PD 1/11/24 18.00 33344 Total 18.00
33345 GLOBAL EQUIPMENT COMPANY INC 1/18/2024 121381460 General Fund Police (1) High Cap Boltless Shelving/Steel Deck for PD Garage 984.46 33345 GLOBAL EQUIPMENT COMPANY INC 1/18/2024 121381460 General Fund Police (1) Non-Flammable Cabinet for Fuel & Paints w/Self-Closing Door per OSHA Standards PD 1,115.63
33345 Total 2,100.09
33346 HARRELL REMODELING INC 1/18/2024 BP22-01043 General Fund Refund Recycling Dep BP22-01043, 24 Watkins 1,000.00 33346 Total 1,000.00
33347 HOLIDAY LIGHTS INC. 1/18/2024 5742 GF Projects Christmas Tree Light Repairs (8 balls + labor) PW Dec 2023 2,150.00 33347 Total 2,150.00
33348 INTERNATIONAL TELE-PATH 1/18/2024 8281784159 Equipment Replacement Police (4) Motorola Radios for (4) Chevy Tahoes PD Dec 2023 39,586.08 33348 Total 39,586.08
33349 INTERSTATE TRAFFIC CONTROL PRODUCTS 1/18/2024 260886 General Fund DPW-Street Maint. (12) 24x24 Custom "Flooded" Sign PW Jan 2024 1,181.25 33349 Total 1,181.25
33350 KREFELD'S AWARDS INC 1/18/2024 34084 General Fund Police Perpetual Plate Engraved D. Rojas PD Jan 2024 38.46 33350 Total 38.46

33351 LEAGUE OF CALIFORNIA CITIES 1/18/2024 INV-11948-L9P5G General Fund City Council 2024 League of CA Cities Membership Council 4,840.00 33351 Total 4,840.00
33352 MCKEITHEN SMITH 1/18/2024 41 General Fund Administration Leaf Blower Rebate M. Smith Admin Jan 2024 250.00 33352 Total 250.00
33353 MIP V WASTE (ECI) AIV LP 1/18/2024 202311565 General Fund Administration (15) yd Compost Blend Admin Nov 2023 679.69 33353 Total 679.69
33354 NANONATION INC. 1/18/2024 28430 General Fund Interdepartmental (1) 55" Digital Display Board, Annual Support & Hosting Svc for the Admin Lobby Jan 2024 12,040.00
33354 Total 12,040.00
33355 NORTH STATE ENVIRONMENTAL 1/18/2024 054099 General Fund Police (5) Waste Aerosol/Biohazardous PD 550.05 33355 Total 550.05
33356 ODP BUSINESS SOLUTIONS LLC 1/18/2024 347435832001 General Fund Police (2) ct Deodorizer, (2) Black Ink Brother PD Dec 2023 196.83 33356 ODP BUSINESS SOLUTIONS LLC 1/18/2024 347436685001 General Fund Police (2) KMCY Ink Brother PD Dec 2023 212.17 33356 Total 409.00
33357 OTIS ELEVATOR COMPANY 1/18/2024 100401416522 General Fund DPW-Building Maint. Top Tier Elevator Maint Svcs Town Hall 1/1/24 -12/31/24 2,855.16 33357 Total 2,855.16
33358 PACIFIC PENINSULA ARCHITECTURE 1/18/2024 BP23-00855 General Fund Refund Recycling Dep BP23-00855, 178 Atherton 8,065.00 33358 Total 8,065.00
33359 PET FOOD EXPRESS 1/18/2024 75-2401LM General Fund Police (2) Dry Food, (2) Treats K9 Red I. Davidovich PD Jan 2024 142.18 33359 PET FOOD EXPRESS 1/18/2024 79-2312BEL General Fund Police (3) Veggie Dog Food, (1) Poe Bag K9 Jessie D. Romero PD Dec 2023 120.27 33359 Total 262.45
33360 PLAN JPA 1/18/2024 PLAN-2024-0123 General Liability Fund GL Claim# 4A2206D10Y6 Dec 2023 2,376.00 33360 PLAN JPA 1/18/2024 PLAN-2024-0123 General Liability Fund GL Claim# 4A2212DFGZW Dec 2023 8,498.11 33360 PLAN JPA 1/18/2024 PLAN-2024-0123 General Liability Fund GL Claim# 4A2311F2D8F Dec 2023 6,198.44 33360 Total 17,072.55
33361 SAN MATEO CNTY INFO SERV DEPT 1/18/2024 IYAT12312 General Fund Police (2) Microwave Mux DSO PD Dec 2023 164.51 33361 Total 164.51
33362 SCA OF CA LLC 1/18/2024 23001162 General Fund DPW-Street Maint. Street Sweeping Svcs Dec 2023 2,187.85 33362 Total 2,187.85
33363 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 1/18/2024 705807 General Fund Police (3) Fingerprint Apps N. Badillo, R. Guthertz, K. Rodriguez PD Dec 2023 96.00
33363 Total 96.00
33364 STEINHART JOHN 1/18/2024 43 General Fund Administration Leaf Blower Rebate J. Steinhart Admin Jan 2024 250.00 33364 Total 250.00
33365 TELECOMMUNICATIONS ENGINEERING 1/18/2024 48600 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Jan 2024 2,603.50 33365 Total 2,603.50
33366 TOP DOG POLICE K9 TRAINING & CONSULTING LLC 1/18/2024 24-01 General Fund Police Maint Trng -Basic Handler School K9 Maverick I. Davidovich PD 1/15/24 -3/7/24 6,800.00
33366 TOP DOG POLICE K9 TRAINING & CONSULTING LLC 1/18/2024 24-03 General Fund Police Maint Trng -Tracking Course K9 Jessie D. Romero PD 3/18/24 - 3/22/24 775.00
33366 Total 7,575.00
33367 US BANK VOYAGER FLEET SYSTEMS INC. 1/18/2024 8690164772352 General Fund Police Motorcycle Fuel Charge PD 11/25/23 -12/24/23 1,037.85 33367 Total 1,037.85
33368 WELSH JOE 1/18/2024 42 General Fund Administration Leaf Blower Rebate J. Welsh Admin Jan 2024 239.54 33368 Total 239.54
33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 1602/12-22-23FR General Fund Administration (1) 10 ft BackDrop for Xmas Event Admin Dec 2023 25.15 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 1602/12-22-23FR General Fund Administration (1) 20 ft BackDrop for Xmas Event Admin Dec 2023 131.24 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 1602/12-22-23FR General Fund Administration (1) Custom Signature Stamp Admin Dec 2023 38.17 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 1602/12-22-23FR General Fund Interdepartmental (1) USB Wifi Adapter Dec 2023 14.21 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 1602/12-22-23FR General Fund Administration (3) Jackets, (3) Polo Shirt w/Town Logo for New Employees Admin Dec 2023 360.39
33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 1602/12-22-23FR General Fund Administration (3) Jackets, (3) Polo Shirt w/Town Logo for Emp PWS/IT Admin Dec 2023 334.97
33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 1602/12-22-23FR General Fund Administration (2) pk Wood Hanukkah Draydel w/English Transliteration Admin Dec 2023 32.80
33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 1602/12-22-23FR General Fund Administration (1) ca Paper, (1) Frame Admin Dec 2023 51.50 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 2969/12-22-23RL General Fund Administration (10) Replacement Banner for Town's Light Poles Nov 2023 614.17 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 2969/12-22-23RL General Fund Interdepartmental USPS Compliant Tracking Label for Contract Post Office Dec 2023 27.49

33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 2969/12-22-23RL General Fund Administration Social Media Subscription Admin 12/11/23 -1/11/24 15.00 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3299/12-22-23EJ General Fund Police (1) Bubble Wrap Brand Dispensor PD Dec 2023 63.53 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3299/12-22-23EJ General Fund Police (1) Holiday Gift for Redwood City Corp Yard PD Dec 2023 118.48 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3299/12-22-23EJ General Fund Police (5) Holiday Wrapping Paper for the Toy Drive Event PD Dec 2023 6.87 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3299/12-22-23EJ General Fund Police (5) Holiday Wrapping Paper for the Toy Drive Event PD Dec 2023 6.87 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3299/12-22-23EJ General Fund Police (12) Evidence Collection Tubes, (50) DNA Swabs for Evidence Packaging Area PD 110.51
33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3299/12-22-23EJ General Fund Police Apple Subscription 50GB Storage Plan E. Johnson PD Dec 2023 0.99 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (1) Cradlepoint Power/IO Cables PD Dec 2023 45.92 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (1) Fire TV Stick 4K Steaming Device PD Kitchen Monitor Dec 2023 61.23 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (3) pk Yellow Caution Tape ADAPT PD Dec 2023 180.45 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (11) Walkie Talkies w/Channel Scan ADAPT PD Dec 2023 577.39 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (1) cs Microban Sanitizer Spray PD Dec 2023 29.47 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (3) pk Waterproof Notebook, (1) pk Oat Creamer, (2) Jewelry Polishing Cloth PD Dec 2023 174.00
33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (2) pk Hot Coffee Paper Cups PD Dec 2023 183.43 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (1) pk AA Battery, (1) pk Pen, (1) pk Pencil ADAPT PD Dec 2023 77.64 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (4) Flushable Wet Wipes PD Dec 2023 85.72 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (11) PowerAccess Deluxe Mutli-Tools for ADAPT PD Dec 2023 601.48 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (1) 6' Braided Leather Lead for K9 PD Nov 2023 47.93 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police Investigative Svcs PD Dec 2023 75.00 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police Lodging Canceled POST Trng PD 2/26/24 (205.20) 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police Lodging Inspector Cert Exam Prep L. Daley 3/24/24 -3/29/24 856.70 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police Lodging Sexual Assault Trng V. Kumar & K. Patel 1/24/24 -1/25/24 506.32 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police (1) Microfiber Cleaning Cloth PD Dec 2023 14.20 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 3663/12-22-23JF General Fund Police PTSD 911 Film for Police Trng PD Nov 2023 350.00 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4525/12-22-23HL General Fund DPW-Building Maint. (1) Defender Safety Anti-Slip Floor Tape Dec 2023 16.35 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4525/12-22-23HL General Fund DPW-Building Maint. (1) CordSafe Plus Extension Cord, (1) Power Extension Cord Outlet Saver PW Dec 2023 27.32
33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4525/12-22-23HL General Fund Building (2/3) bx K-Cup Coffee Bldg Dec 2023 30.72 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4525/12-22-23HL General Fund DPW-Engineering (2/3) bx K-Cup Coffee PW Dec 2023 30.72 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4525/12-22-23HL General Fund Planning (2/3) bx K-Cup Coffee Plng Dec 2023 30.72 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4525/12-22-23HL General Fund DPW-Building Maint. (10) Adhesive Hanging Strips PW Dec 2023 11.52 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4525/12-22-23HL General Fund DPW-Building Maint. (1) pk Safety Work Gloves PW Dec 2023 19.68 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4525/12-22-23HL General Fund DPW-Building Maint. (1) bx Circle Metal Tags, (1) Metal Stamping Kit PW Dec 2023 55.71 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 4635/12-22-23DL General Fund Police (5) Sweater w/PD Logo G. Abarca PD Nov 2023 265.10 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 7361/12-22-23GR General Fund Administration Adobe Pro Subscription CM G. Rodericks 11/29/23 -11/28/23 239.88 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 7361/12-22-23GR General Fund Administration The Wall Street Journal CM G. Rodericks Dec 2023 38.99 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 9369/12-22-23AS General Fund Interdepartmental (1) 10 ft Ethernet Cable, (1) Crucial P3 1TB Dec 2023 60.15 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 9369/12-22-23AS General Fund Interdepartmental Adobe Subscription Dec 2023 575.76 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 9369/12-22-23AS General Fund Interdepartmental Business Dropbox Subscription Dec 2023 72.00 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 9369/12-22-23AS General Fund Administration Error Transaction 48.80 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 9369/12-22-23AS General Fund Administration Error Transaction Credit (48.80) 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 9369/12-22-23AS General Fund Interdepartmental MS Storage & Security Office Subscription Dec 2023 0.96 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 9369/12-22-23AS General Fund City Council Snacks for City Council Meeting Dec 2023 20.78 33369 IMPAC. GOVERNMENT SERVICES 1/16/2024 9369/12-22-23AS General Fund Interdepartmental Zoom Video Communication Subscription Dec 2023 319.90 33369 Total 7,430.28
33370 ALAMEDA COUNTY SHERIFFS OFFICE 1/25/2024 290131-01248145 General Fund Police 1- Day EVOC Basic Skills Update Trng V. Kumar, D. Romero, K.

Pronske, N. Torres, D. Rojas, & D. Larsen PD Jun 2024 4,658.00 33370 Total 4,658.00
33371 ARATA ANTHONY 1/25/2024 51 General Fund Administration Leaf Blower Rebate A. Arata Admin Jan 2024 250.00 33371 Total 250.00
33372 AT&T CALNET 3 1/25/2024 000021087245 General Fund Police PD Radio Circuits BAN#9391061602 12/10/23 -1/9/24 547.57 33372 Total 547.57
33373 AUSTIN MARIANNE 1/25/2024 53 General Fund Administration Leaf Blower Rebate M. Austin Admin Jan 2024 250.00

33373 Total 250.00
33374 CALIFORNIA STATE DISBURSEMENT UNIT 1/25/2024 502-01-2024FR General Fund PR Batch 00502.01.2024 Garnishment 323.07 33374 CALIFORNIA STATE DISBURSEMENT UNIT 1/25/2024 502-01-2024NT General Fund PR Batch 00502.01.2024 Garnishment 177.69 33374 Total 500.76
33375 HAM RADIO OUTLET 1/25/2024 0000003033 General Fund Police (22) Ham Radios & Battery Cases for ADAPT Area Coordinators PD 4,136.34 33375 Total 4,136.34
33376 HDL COREN & CONE 1/25/2024 SIN032774 General Fund Finance Contract Services Property Tax Fin Oct-Dec 2023 1,125.00 33376 HDL COREN & CONE 1/25/2024 SIN035227 General Fund Finance Contract Services Property Tax Fin Jan-Mar 2024 1,125.00 33376 Total 2,250.00
33377 HENEGHAN FRANCIS 1/25/2024 52 General Fund Administration Leaf Blower Rebate F. Heneghan Admin Jan 2024 209.07 33377 Total 209.07
33378 HOLVICK DABRA 1/25/2024 49 General Fund Administration Leaf Blower Rebate D. Holvick Admin Jan 2024 241.71 33378 Total 241.71
33379 INTERNAL REVENUE SERVICE 1/25/2024 Jan 12 2024 General Fund Payroll Medicare Tax Adj 4th Quarter 2023 6.63 33379 Total 6.63
33380 INTERWEST CONSULTING GROUP INC 1/25/2024 175548 GF Projects Alameda De La Pulgas Traffic & Safety Improvement Dec 2023 700.00 33380 INTERWEST CONSULTING GROUP INC 1/25/2024 175548 GF Projects HPP Playground -Design/Sub Dec 2023 4,425.00 33380 INTERWEST CONSULTING GROUP INC 1/25/2024 175548 GF Projects HPP Playground -Outreach Dec 2023 3,120.00 33380 INTERWEST CONSULTING GROUP INC 1/25/2024 175548 GF Projects PM Svc Lloyden Dr Pedestrian Improvmnt Dec 2023 1,170.00 33380 INTERWEST CONSULTING GROUP INC 1/25/2024 175548 Special Tax PM Svc 2023 Street Overlay Dec 2023 975.00 33380 INTERWEST CONSULTING GROUP INC 1/25/2024 175548 General Fund Building Surveying & Development Review Bldg Dec 2023 1,680.00 33380 INTERWEST CONSULTING GROUP INC 1/25/2024 177248 General Fund Building Contract Bldg & Safety Svcs -58% Rev Bldg Dec 2023 47,474.82 33380 INTERWEST CONSULTING GROUP INC 1/25/2024 177248 General Fund Building Reimb Lease Dell Computer Bldg Dec 2023 (148.92) 33380 Total 59,395.90
33381 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/25/2024 30905439 General Fund City Attorney Town Attorney Retainer Fees Dec 2023 17,557.47 33381 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/25/2024 30905448 General Fund City Attorney Town Attorney Other Svcs -Civic Center Dec 2023 450.00 33381 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/25/2024 30905449 General Fund City Attorney Town Attorney Other Svcs -Monsanto Dec 2023 270.00 33381 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 1/25/2024 30905450 General Fund City Attorney Town Attorney Other Svcs -Housing Element Dec 2023 60.00 33381 Total 18,337.47
33382 LARSEN DANIEL 1/25/2024 Jan 11 2024 General Fund Police Meal Public Safety Recruitment/Retention Trng D. Larsen PD 1/11/24 18.00
33382 Total 18.00
33383 LEVISON DAVID 1/25/2024 50 General Fund Administration Leaf Blower Rebate D. Levison Admin Jan 2024 250.00 33383 Total 250.00
33384 ODP BUSINESS SOLUTIONS LLC 1/25/2024 339163626001 General Fund Police (1) pk Post It, (2) pk Notes, (1) pk Notes 2x2 PD Oct 2023 58.19 33384 ODP BUSINESS SOLUTIONS LLC 1/25/2024 341179583001 General Fund Police (1) pk Toner, (3) bx Battery, (3) pk AA Battery PD Dec 2023 457.98 33384 ODP BUSINESS SOLUTIONS LLC 1/25/2024 343214149001 General Fund Police (2) Yellow, (2) Cyan, (1) Magenta, (2) Black Toners PD Nov 2023 935.08 33384 ODP BUSINESS SOLUTIONS LLC 1/25/2024 343341855001 General Fund Police (3) bx Battery, (3) pk Wipes, (1) ct Coffee Pod, (1) Planner, (5) 2024 Calendar, (1) ca Paper PD 403.50
33384 ODP BUSINESS SOLUTIONS LLC 1/25/2024 343343090001 General Fund Police (1) 2024 Calendar PD Nov 2023 13.11 33384 ODP BUSINESS SOLUTIONS LLC 1/25/2024 343343091001 General Fund Police (1) 2024 Planner PD Nov 2023 16.61 33384 ODP BUSINESS SOLUTIONS LLC 1/25/2024 343343092001 General Fund Police (1) 2024 Calendar PD Nov 2023 34.99 33384 ODP BUSINESS SOLUTIONS LLC 1/25/2024 350279452001 General Fund Police (1) pk Tape PD Jan 2024 24.20 33384 Total 1,943.66
33385 PITNEY BOWES BANK INC. 1/25/2024 02762882Jan2024 General Fund Interdepartmental Postage Refill & Trans Fee Town Jan 2024 500.70 33385 Total 500.70
33386 POLYTEC CONSTRUCTION CO. 1/25/2024 APW23-00238 General Fund Refund Road Bond Dep APW23-00238, 77 Fairview 2,500.00 33386 Total 2,500.00
33387 SUTTER STEVEN 1/25/2024 239726 General Fund Police (1) Canine Influenza Annual Vaccine K9 Jessie D. Romero PD Oct 2023 32.80
33387 Total 32.80
33388 WORKS PLUMBING & ROOTER INC. 1/25/2024 APW23-00301 General Fund Refund Road Bond Dep APW23-00301, 70 Irvingave 2,500.00 33388 Total 2,500.00
33389 ZONES IT SOLUTIONS INC. 1/25/2024 W03658600101 General Fund Interdepartmental Office 365 GCC G3 Subscription 12/22/23 -12/22/2024 779.40 33389 ZONES IT SOLUTIONS INC. 1/25/2024 W03658610101 General Fund Interdepartmental Office 365 G1 GCC Subcription 12/22/23 -12/22/2024 98.81 33389 ZONES IT SOLUTIONS INC. 1/25/2024 W03658620101 General Fund Interdepartmental Vision Plan 2 for GCC Subscription 12/22/23 -12/22/2024 169.44 33389 Total 1,047.65
Grand Total 556,791.03

Town of Atherton City Council Regular Meeting – January 17, 2024

REGULAR MEETING
CALL TO ORDER: Mayor Hawkins-Manuelian called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, Widmer, DeGolia, Vice Mayor Lewis, Mayor Hawkins-Manuelian – Present

PRESENTATIONS
• HIPHousing Calendar Presentation
Board Member Carolyn Moore made the presentation of the HIPHousing annual calendar. • Park and Recreation Annual Report – Alex Keh
Alex Keh, Park and Recreation Committee Member made the annual presentation to the City Council.
• Proclamation for Sandy Crittenden
Mayor Hawkins-Manuelian read the proclamation and presented it to Sandy Crittenden.

Mayor Hawkins-Manuelian called for a recess at 6:10 p.m. to celebrate Sandy Crittenden with the Friends of the Atherton Community Library
Mayor Hawkins-Manuelian reconvened the meeting at 6:21 p.m.

PUBLIC COMMENTS
• Margi Power, San Mateo County Leadership Council
• Kaarin Harding, San Mateo County Leadership Council
• Laurel Miranda, San Mateo County Leadership Council
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members – None

MINUTES
Town of Atherton
City Council
JANUARY 17, 2024

REGULAR MEETING

Town of Atherton City Council Regular Meeting – January 17, 2024

DEPARTMENTAL WRITTEN REPORT
No Comments.

REPORT OUT OF CLOSED SESSION – None
CONSENT AGENDA (Items 1 – 5)

1. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2023 IN THE AMOUNT OF $2,157,727

2. APPROVAL OF MINUTES FOR DECEMBER 20, 2023, AND JANUARY 10, 2024

CITY COUNCIL MEETINGS

3. 2024 COUNCIL COMMITTEE ASSIGNMENTS

4. WAIVE THE SECOND READING BY SUBSTITUTION OF TITLE AND ADOPT AN ORDINANCE REPEALING AND REPLACING CHAPTER 6.04 (ANIMAL
CONTROL) OF TITLE 6 OF THE ATHERTON MUNICIPAL CODE
Pulled for discussion by Council Member Widmer
Adopted Ordinance No. 665
MOTION by Lewis, Second by DeGolia to waive the second reading by substitution of title and adopt an Ordinance repealing and replacing Chapter 6.04 (Animal Control) of Title 6 of the Atherton Municipal Code) to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services.

AYES: Holland, DeGolia, Lewis, Hawkins
NOES: Widmer
ABSENT:

ABSTAIN:

5. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Adopted Resolution No. 24- 01
MOTION by DeGolia, Second by Lewis to approve the Consent Agenda Items 1,2,3 and 5 as amended.

AYES: Holland, DeGolia, Widmer, Lewis, Hawkins
NOES:

ABSENT:

ABSTAIN:

Town of Atherton City Council Regular Meeting – January 17, 2024

PUBLIC HEARING – (Items 6 – 7)

6. REVIEW AND DISCUSSION OF THE TOWN’S USER MASTER FEE SCHEDULE;

AND, IF APPROPRIATE, PROVIDE DIRECTION FOR SPECIFIC ADJUSTMENTS AND ADOPT RESOLUTION 24-XX APPROVING AN AMENDED TOWN MASTER

FEE SCHEDULE
Finance Director Barron III introduced the item and reviewed several specific fees related to Accessory Dwelling Units (ADU’s) and Junior Accessory Dwelling Units (JADU’s) permit fees, green permit fees, solar permit fees, heritage tree removal permit costs amongst others.

Council discussed the value of subsidizing fees and costs associated with building ADU’s and reviewed and provided guidance on a variety of Town fees and policy direction for specific fees. Council agreed to continue the Public Hearing until the item to February 21st regular meeting for Council consideration and adoption. Council provided the direction to give the Builders Roundtable an opportunity to review the proposed fee schedule and to consolidate the fee schedule for ease of adoption.

Public Comment:
• Carol Flaherty
• Jackson Peterson
MOTION by DeGolia, Second by Lewis to continue the public hearing to February 21, 2024 Regular City Council meeting for consideration and adoption.

AYES: Holland, DeGolia, Widmer, Lewis, Hawkins
NOES:

ABSENT:

ABSTAIN:

7. FIRST READING OF AN ORDINANCE TO REPEAL AND REPLACE ATHERTON MUNICIPAL CODE CHAPTER 17.52 “ACCESSORY DWELLING UNITS,” AND TO AMEND CHAPTER 17.36 “PUBLIC FACILITIES AND SCHOOLS DISTRICT (PFS)” AND CHAPTER 17.60 “DEFINITIONS.”
Town Planner Bendix introduced the item reviewing the policy direction received at the November City Council Regular meeting. Bendix discussed the bonus Accessory Dwelling Unit (ADU) program, ADU’s above garages, and Heritage Tree Standards. Bendix clarified for Council that a Bonus ADU program is not required to be done.

Council discussed these three highlighted changes and minor definition changes and concerns related to unintended consequences related to multiple rental properties on one lot.

Public Comment:
• Carol Flaherty

Town of Atherton City Council Regular Meeting – January 17, 2024

MOTION by Lewis, Second by Widmer to introduce the ordinance for a first reading, as amended with incorporated changes that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”
AYES: Holland, DeGolia, Widmer, Lewis, Hawkins
NOES:

ABSENT:

ABSTAIN:

REGULAR AGENDA (Items 8 – 9)

8. PROVIDE FEEDBACK ON REACH CODE APPROACHES TO REDUCE

GREENHOUSE GAS EMISSIONS FROM BUILDINGS
Mayor Hawkins-Manuelian tabled the item to the February 26, 2024, City Council Special Meeting.

9. APPROVAL OF 2024 EARTH DAY WORK PLAN AND BUDGET AS

RECOMMENDED BY THE ENVIRONMENTAL PROGRAMS COMMITTEE (EPC) Management Analyst Londer introduced the Environmental Programs Committee Chair Amy Farrell who provided an overview of the proposed activities and vendors.

Council discussed the proposed workplan, volunteer management, and funding for the event.

Public Comment:
• Ken Frederick, Environmental Programs Committee Member MOTION by Holland, Second by Lewis to approve the proposed workplan and authorized an augmented budget of an additional $5,000 for a total budget of $10,000.

AYES: Holland, DeGolia, Lewis, Hawkins
NOES:

ABSENT:

ABSTAIN: Widmer
COUNCIL REPORTS/COMMENTS – None
FUTURE AGENDA ITEMS – None

ADJOURN
Mayor Hawkins-Manuelian adjourned the meeting in memory and honor of Jim Massey at 9:25 pm.
________________________
Anthony Suber, City Clerk

Town of Atherton City Council Special Meeting – Study Session – February 7, 2024

MINUTES
Town of Atherton
City Council
FEBRUARY 7, 2023
SPECIAL MEETING – STUDY SESSION
4:00 PM
SPECIAL MEETING – STUDY SESSION
CALL TO ORDER: Mayor Hawkins-Manuelian called the meeting to order at 4:00 PM.

ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor Hawkins-Manuelian – All Present

PUBLIC COMMENT – None

STUDY SESSION

1. LEGISLATIVE LOBBYIST REPORT: JOE A. GONSALVES & SON
City Manager Rodericks introduced the item and the Gonsalves & Son staff of Jason and Paul Gonsalves who serve as the Towns Legislative Lobbyist Firm.

Jason provided a general legislative summary for 2023 and reviewed a few topics of special interest to the Town.

Council discussed a few priority topics including Housing and sought clarification of how the Gonsalves team planned to support the Town.

The Gonsalves team provided a general overview regarding the process of connecting with legislators, the governor’s office and partnering with other cities/towns with similar legislative goals.

This was an informational item only.

2. FEEDBACK AND DIRECTION ON A COMMUNITY SURVEY
City Manager Rodericks introduced the item and noted that staff would return to Council with a budget and potential request for proposal for Council approval if desired. Rodericks suggested that staff engage members from each of the Town Committees to partner on developing the survey.

Council discussed advantages and disadvantages of releasing a survey in the current fiscal or calendar year.

Public Comment:
• Walter Robinson
• Ken Frederick
Council directed that staff develop a request for proposal to engage a consultant to develop the survey which would all require Council authorization.

3. RECEIVE AND FILE MID-YEAR BUDGET REPORT FOR FISCAL YEAR 23/24 Finance Director Barron III presented this receive and file item to Council. Barron reviewed the reserves, surplus funds, tax revenues, major expenses, and ERAF funds.

Council discussed the franchise fees, leaf blower rebates, and green infrastructure improvement plans.

This item will be returned for Council adoption at the February 21, 2024, meeting.

COUNCIL REPORTS/COMMENTS – None

ADJOURN
Mayor Hawkins-Manuelian adjourned the meeting at 5:32 p.m. _______________________
Anthony Suber
City Clerk

Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: FEBRUARY 21, 2024
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR PROJECT

DESIGN FOR THE ALAMEDA DE LAS PULGAS TRAFFIC AND

SAFETY IMPROVEMENTS PROJECT

RECOMMENDATION
It is recommended that the Council approve a professional Services agreement with Kimley-Horn and Associates, Inc. in the amount of $456,984.10 for professional engineering and environmental support services necessary to design Alameda de las Pulgas Traffic and Safety Improvements Project; direct the City Attorney to prepare the agreement; and authorize the City Manager to sign the agreement.

BACKGROUND
The Alameda de las Pulgas corridor which connects Redwood City to Menlo Park and Palo Alto, through the Town of Atherton, and unincorporated San Mateo County is a high traffic corridor that serves as a north-south alternate to El Camino Real. Pass-through traffic has been measured to be between 60% to 89% of the overall traffic volume. Residential streets are impacted as commuters attempt to find alternative routes around congested roadways during peak hours, particularly around the Atherton Avenue intersection which is four-way stop controlled.

The Alameda de las Pulgas corridor was evaluated in two separate studies in 2019. The Alameda de las Pulgas Corridor Traffic Study reviewed existing conditions along Alameda de las Pulgas and recommended several improvements, both within and outside of Town limits. The Local Traffic Flow/Long Range Planning Solutions Study evaluated existing traffic operations and origin-designation patterns and recommended short- and long-term measures for efficient circulation. Additionally, it has been determined through these studies that the all-way stop intersection of Atherton Avenue and ADLP currently operates at a level of service (LOS) F with delays up to 92 seconds during the peak hours and that signalizing this intersection will improve operations to LOS B with a significant reduction in delays.

ADLP Traffic and Safety Improvements
FEBRUARY 21, 2024

The Town received an allocation of Community Project Funds, with the support of the Honorable Anna G. Eshoo, Representative California 18th Congressional District, to improve traffic and safety along the Alameda de las Pulgas corridor. The project includes work within both the Town of Atherton, and in Unincorporated San Mateo County. Major project components include:
removal/relocation of the mid-block traffic signal located between Mills Avenue and Camino al Lago on Alameda de las Pulgas to the Camino al Lago intersection to consolidate pedestrian access to Las Lomitas Elementary School, reconfiguration and signalization of the Atherton Avenue and Alameda de las Pulgas intersection to improve traffic safety, mobility and reduce traffic delays.

Reconfiguration of the Atherton Avenue intersection would also include accommodation of bicycle and pedestrian needs at the intersection as well as required green infrastructure improvements.

ANALYSIS
On September 22, 2023, the Town released Request for Proposal (RFP) for Professional Design Services for the Alameda de las Pulgas Corridor Traffic and Safety Improvement Project was released to potential design firms with due date of Friday, October 20, 2023, 2:00 PM. Four proposals were received from the following firms:
• Advanced Mobility Group (AMG)
• BKF Engineers
• Kimley-Horn and Associates, Inc.
• TJKM Transportation Consultants
A selection panel comprised of Robert Ovadia, Director of Public Works, Charmine Solla from Interwest Consulting Group (Project Manager), and Tim Cheng, Senior Engineer, Traffic Engineer, from San Mateo County Public Works, reviewed the proposals received and shortlisted the three highest ranking firms, Advanced Mobility Group, Kimley-Horn, and TJKM, to be interviewed. Based on their rankings and interviews, the panel identified Kimley-Horn as the top ranked firm.

Following the selection process, the Town began negotiations with Kimley-Horn based on their initially proposed scope of work. The final scope reduced the level of effort in initial design stages, geotechnical support and public meetings. Some of the public meeting tasks will be assumed by the project management team. Kimley-Horn’s original cost proposal was $593,935. After several rounds of negotiations, the final negotiated fee was $456,984 which is very close the independent cost estimate prepared by the project manager.

Kimley-Horn cost proposal comprises the following items:

Project Management 38,650.89
Public Outreach & Stakeholder Engagement 33,033.87
Data Collection 21,736.17
Environmental Documents 11,498.80

ADLP Traffic and Safety Improvements
FEBRUARY 21, 2024

Preliminary Engineering and Final Design 199,332.68
Escalation and Miscellaneous 11,448.83
Construction and Transition Support 46,748.88
Subconsultant - Bess Test Lab (Utility Potholing) 46,248.00 Subconsultant – Parikh (Geotechnical Services) 13,466.51 Subconsultant – Unico (Surveying Services) 34,819.47
Total 456,984.10

FISCAL IMPACT
Funding for this project is partially with a grant provided through the Community Project Funding program pursuant to a request and support of the Honorable Anna G. Eshoo, Representative California 18th Congressional District. $2,000,000 was allocated for the improvement of traffic flow and safety along the Alameda de las Pulgas corridor through Atherton and connecting to Unincorporated San Mateo County. The Town’s Capital Improvement Program budget included an allocation of $600,000 in FY 2022-23 and $1,850,000 in FY 2023-24, including the $2000,000 grant.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The Council policy focus should be on the desire to improve public, pedestrian, and bicycle safety, and traffic flow along the Alameda de las Pulgas corridor, consistent with the capital improvement program and Community Project Funding Grant.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL

ADLP Traffic and Safety Improvements
FEBRUARY 21, 2024

This item has not been before a Town Committee or Commission

ATTACHMENTS
None

Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: STEVE McCULLEY, CHIEF OF POLICE
DATE: FEBRUARY 21, 2024
SUBJECT: ANNUAL REPORT REGARDING USE OF MILITARY
EQUIPMENT PURSUANT TO AB 481

RECOMMENDATION
It is recommended that the City Council accept the AB 481 Annual Report, take public comment, and direct staff to post the report pursuant to Government Code 7072.

BACKGROUND
In January and June of 2022, the Council was informed of Assembly Bill 481 (AB 481), codified in Government Code §§ 7070, 7071 and 7072, which prescribes certain procedures for law enforcement agencies as they relate to the funding, acquisition, and use of military equipment, as defined. Among the required procedures, a law enforcement agency that receives approval for a military equipment use policy is required to submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use.

With approval of Council this report will be made available to the public on the Town's website.

ANALYSIS
AB 481 Definition of Military Equipment:

AB 481 has designated certain types of law enforcement equipment as "military equipment." The Atherton Police Department has equipment that meets the criteria, including:
· 40MM tactical single shot launcher, quantity - 3
· 40MM kinetic energy projectiles, quantity – 29
· 40MM CS kinetic energy projectile, quantity – 14
· Nighthawk Unmanned Ariel System (UAS) Autonomous Drone - 1

AB 481
FEBRUARY 21, 2024

Use of Equipment:

To limit the escalation of conflict where deployment of lethal force is prohibited or undesirable. Situations for use may include, but are not limited to:
i. Self-destructive, dangerous, or combative individuals ii. Barricaded suspects
iii. Riot/crowd control and civil unrest incidents
iv. Training exercises
Related Complaints or Concerns Received in 2023:

None
Audits; Violations of Use Policy; Action Taken:

In 2023, the 40MM launchers and munitions were not used during a use-of-force incident, subsequently, there were no policy violations.

In 2023, there were 47 drone flights. All flights are in accordance with policy for training or for calls for service.

Equipment Training:

For 2023, all required equipment training was completed by assigned personnel.

Annual Cost of Equipment:

Annual costs can range from $5,000 to $20,000 depending on use and acquisition.

FISCAL IMPACT
There is no fiscal impact for approval of the AB 481 Annual Staff Report.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area E – Strengthen Community Engagement and Transparency

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also

AB 481
FEBRUARY 21, 2024

disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS
None

Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: FEBRUARY 21, 2024
SUBJECT: ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2023/24 BUDGET

RECOMMENDATION
It is recommended that the Council adopt the attached Resolution authorizing a Budget Amendment for the FY 2023/24 Budget.

BACKGROUND
Staff presented the Mid-Year budget review for the General Fund FY 2023/24 at its February 7, 2024 Study Session. Staff noted that the FY 2023/24 Budget reflects the Town’s positive financial outlook while maintaining City Council priorities. The FY 2023/24 Mid-Year Budget Report provides the Council with information about the status of the Town’s financial condition at the half-way point in the Fiscal Year. The Report highlights the current year expenditures, year-end estimates, and identifies any significant issues which may impact the upcoming budget.

The Council discussed revenue and expenditure summaries across all departments. Staff advised that there were several areas that required a Mid-Year Budget Amendment. The majority of items identified are one-time expenditures for operations or maintenance; and/or one-time priority contract revenue adjustment and engaging a survey consultant for Town wide survey. For FY 2023/24, the Mid-Year adjustment is $440,000 spread across the five identified areas. Overall, revenues are expected to exceed projections for the fiscal year by $1,074,911 (inclusive of ERAF).

FINDINGS | ANALYSIS
There are several adjustments needed which require an increase in appropriations of $440,000.

The majority were identified as one-time expenditures related to specific staffing, one-time operational, contract services, and IT support. In addition to these one-time adjustments, staff advised that due to an increase in revenue projections, there is a related expenditure adjustment of ($243,000) for building contract services. During the Mid-Year budget review discussion, the Council discussed a Town wide survey that will begin this fall. In anticipation, staff advised a

Mid-Year Budget FY 23/24
FEBRUARY 21, 2024

consultant will be tasked to perform this service. There is a one-time expenditure adjustment of ($75,000) added to the Administration Department Mid-Year budget resolution as staff works to solicit survey consultants to perform the services. Staff also advised that there is an InterDepartment adjustment of ($47,000) for IT support for the fiscal year due to IT upgrades within the Police Department and the required level of support services. The Police Department requires a budget adjustment for overtime expense of ($55,000) for backfill to maintain staffing model for shifts mainly attributed to filling in for sick time, required training, and other related absences such as vacation. Lastly, there is a need for a budget adjustment in Public Works ($20,000) for a parttime temporary employee to manage events at the park until an RFP for Event Management Services is released and the new services are in place.

FISCAL IMPACT
The overall fiscal impact to the General Fund due to Mid-Year adjustments is a General Fund Net expenditure increase of $440,000 (2.2%) against a General Fund (plus ERAF) revenue increase of $1,439,911 (6.5%).

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility

POLICY FOCUS
The Mid-Year Budget Report is an opportunity to make adjustments and operations corrections based on unanticipated changes and the goals and priorities of the City Council. If there are projects or priorities that the Council wishes to address at mid-year, this is the opportunity to do so. The Mid-Year Budget Report encompasses all changes to the budget thus far in the Fiscal Year. Staff is presenting a Budget Amendment Resolution for adoption to reflect the noted adjustments.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

Mid-Year Budget FY 23/24
FEBRUARY 21, 2024

1. Mid-Year FY 23/24 Budget Adjustment Resolution No. 24-XX

RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON APPROVING MID-YEAR BUDGET AMENDMENT
FOR FY 2023/24
_________________________________________
WHEREAS, the City Council supports the proposal of the Mid-Year Budget review; and WHEREAS, to account for increase in Building department expense, a $243,000 corresponding adjustment in expenditures is necessary for Building Services contract expense; and
WHEREAS, to account for increase in Administration department expense, a $75,000 corresponding adjustment in expenditures is necessary for survey consultant services contract expense; and
WHEREAS, to account for increase in Inter-Departmental expense, a $47,000 corresponding adjustment in expenditures is necessary for IT Support expense; and WHEREAS, to account for increase in Police Department expense, a $55,000 corresponding adjustment in expenditures is necessary for Overtime expense; and WHEREAS, to account for increase in Public Works Department expense, a $20,000 corresponding adjustment in expenditures is necessary for Contract Park Event Services expense; and
WHEREAS, in review of the General Fund at Mid-Year for Fiscal Year 2023-2024, these adjustments are to be made to the Operating Budget as set forth in Exhibit A, attached hereto and incorporated herein.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve an amendment to the FY 2023-24 Town Budget to enact the changes identified on Exhibit A attached hereto.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 21st day of February 2024 by the following vote:

AYES: Council members:

NOES: Council members:

ABSENT: Council members:

ABSTAIN: Council members:

ATTACHMENT 1

________________________
Diana Hawkins-Manuelian, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney

EXHIBIT A
Town of Atherton
Budget Amendment Request
Transfer $440,000 From:
2023/2024
Un-appropriated General Fund Balance
To:
2023/2024
101-25-52033-025 Contract Bldg. & Life Safety Services $243,000 101-12-54010-012 Other Contract Services $75,000
101-30-52019-030 IT Support $47,000
101-40-50006-040 Overtime $55,000
101-58-52030-058 Contract Park Event Services $20,000
$440.000
Total Adjustment $440,000

Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: FEBRUARY 21, 2024
SUBJECT: REQUEST FOR PROPOSALS FOR EVENT MANAGEMENT

SERVICES AT HOLBROOK-PALMER PARK

RECOMMENDATION
It is recommended that the Council review and authorize release of the attached Request for Proposals (RFP) for the provision of event management services at Holbrook-Palmer Park.

BACKGROUND
Catered Too, Inc. had been providing event management services for the Town since September 2021. The services contract was for an initial term of three (3) years, with a 30-day termination clause. Catered Too’s compensation was based on revenue generated through catering services associated with events at the park. On November 1, 2023, Catered Too advised the Town that they would stop providing event management services starting December 31, 2013. They stated in their letter that since COVID-19, they have not seen the volume of business at the park needed for profitability.

Prior to the contract with Catered Too, Catering by Dana (CBD) had successfully provided event management services for the Town from 2014 until September 2020, when they closed permanently. CBD’s compensation was based on a percentage of facility rental fees associated with events at the park.

Following receipt of Catered Too’s notice, staff attempted to retain Catered Too by suggesting alternative compensation options including sharing of rental revenues (similar to CBD’s contract) a percentage of revenue or extending the termination date by paying for staff time. Catered Too advised that with limited rentals, a share of facility fees would not generate enough revenue for support and that they could provide up to 3 months of support at a cost of $6,000 per month for up to three months but that they had other priorities for the staff that were managing park events. Due to cost, staff did not accept the offer for interim staff support from Catered Too.

At its January 10, 2024, Study Session, the City Council reviewed various options regarding event

Holbrook-Palmer Park Event Management RFP
FEBRUARY 21, 2024

management at Holbrook-Palmer Park and provided to prepare release of a Request for Proposals for Event Management Services for review and approval prior to release. The City Council also directed staff to secure temporary help to manage tours, bookings, and events at Holbrook-Palmer Park in the interim, until a permanent vendor is secured.

ANALYSIS
Since the January 10, 2024. Study Session, Staff has secured temporary help to assist in managing tours, bookings and events. Staff has also incorporated Council feedback on the draft RFP as follows:
• Indicating an openness to a variety of revenue share models, with a preference for linked catering services
• Clarifying need for compliance with Town ordinances, including those related to noise • Adjustments to the scoring matrix
• Other minor changes
The initial contract term proposed in the RFP is three (3) years with two (2) optional two (2) year terms. The total term of the proposed contract, including extensions, is seven (7) years.

The recommended scoring criteria outlined in the RFP are as follows:

CRITERION

MAXIMUM
NUMBER

OF POINTS
Information/Background 15
Key Personnel/Staff Qualifications 15
Experience/Reference 15
Quality of Work Plan Submitted 20
Cost Share Proposal 35
Total 100
The tentative milestone dates for the RFP are as follows:

March 1, 2024 RFP available on Town of Atherton website April 3, 2024, 10:00 am Pre-proposal site walkthrough
May 7, 2024, 2:00 pm Proposals due
June 19, 2024 Recommendation to City Council

FISCAL IMPACT
The costs related to preparation and distribution of an RFP are limited.

GOAL ALIGNMENT

Holbrook-Palmer Park Event Management RFP
FEBRUARY 21, 2024

This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
Policy focus should be on the intent to maintain facility rentals at Holbrook-Palmer Park and the means by which the Town selects an event management services provider.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Draft Request for Proposals for Event Management Services at Holbrook-Palmer Park

TOWN OF ATHERTON

REQUEST FOR PROPOSAL
Event Management Services
At
Holbrook-Palmer Park
Site Address:
150 Watkins Avenue Atherton, CA 94027
Issued:

March 1, 2024

Proposals Due:

May 7, 2024, 2:00 pm
Town of Atherton
Office of the City Clerk
80 Fair Oaks Lane
Atherton Ca 94027

2024 Holbrook-Palmer Park Event Services RFP Page 2 of 17

Overview
The Town of Atherton (“Town”) is seeking proposals from qualified companies or individuals that have demonstrated expertise in the management, marketing, rental, scheduling, operation and administration of event facilities.

The selected firm will be required to have qualified individuals that have demonstrated experience in managing event spaces for events such as weddings, wedding receptions, birthday and/or anniversary celebrations, municipal, corporate, social and philanthropic meetings and social events. The total amount of work available will be determined by reservations and use of the facilities, subject to the fees and limitations established by the Town. Both prior event management vendors were facilitated by a contract that provided catering services to clients nonexclusively and/or exclusively as part of the venue management contract. While not required, a service provider model that includes a closely linked catering arm is preferred.

Background
The Town of Atherton, incorporated in 1923, is a small residential community, with approximately 7,000 residents. The Town extends from slightly west of the Bayshore Freeway (US 101) up to I280 and is approximately 4.5 miles long and 1.5 miles wide. Its municipal neighbors include Menlo Park to the south, Woodside to the west and Redwood City to the north.

Holbrook-Palmer Park, the Town’s only recreation site, is a lovely, municipally owned 22 acre garden setting with indoor and outdoor facilities, including a ballfield, tennis courts, playground, gardens and walking paths. Significant structures available for rental include the Main House, Jennings Pavilion, and Carriage House, as shown on Exhibits 1 and 2. The Park is located between Middlefield Road and El Camino Real at 150 Watkins Avenue. It is accessed from Highway 101 via the Marsh Road-Atherton Exit.

The Main House is a classically designed home which consists of a 700 square foot meeting room with a fireplace, two smaller rooms for breakout sessions or small conferences, and a fully equipped kitchen. The Main House can accommodate 70 in the living room for a ceremony and approximately 50 when set up with round tables for dinner. Approximately 25 people can be accommodated at classroom style tables and chairs. A large porch, wide brick steps and an oak covered patio area are suitable for refreshments or outdoor luncheons.

In 1977 the Jennings Pavilion was constructed at the Park to accommodate larger groups for weddings, receptions, dinners, meetings and lectures. Large windows on all sides create relaxing vistas of the stately trees and rolling green lawns. The room comfortably seats up to 150-theatre style and 80-100-classroom style. Dinner for 120-130 is served at round tables. A large kitchen with a commercial sized refrigerator, two home-size ovens, and commercial gas range enables caterers to serve quickly and efficiently. The large adjoining patio is often used for barbecues and cocktail receptions and a walkway connects the building to the Main House and its patio area.

Exhibit 2 shows the event facilities to be managed pursuant to this RFP.

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The Carriage House provides a point of interest for Park visitors. The Carriage House was built to replace the original barn that was destroyed by fire in 1896. The sturdy wood floors, windowpanes, moldings, and iron grills in the horse stalls have remained the same for over 100 years. The Carriage House is available for classes, dances, meetings, bridge and workshops. It seats 80 for lunch or dinner and 90 for meetings. The Meadow and Patio areas can be reserved with the building for outdoor events.

The Town has completed a major renovation of the entry area to the park which includes new pedestrian facilities at the entry and exit of the park, new circulation pathways, added landscaping and parking area improvements. Upcoming projects include renovation of the playgrounds and other facility enhancements.

The successful proposer will be responsible for the day-to-day management, marketing, renting, scheduling, set up, and cleanup of the rental facilities, as well as other event management and coordination services.

Part A – Background Information and Service Requirements I. Background
Prior to September 2011, Town staff managed facility rentals and support including showing of facilities, bookings, processing payments (including deposits and returns), deliveries, set ups, oversight and tear downs of events. Starting September 2011, the Town contracted with private vendors for event management services for event management services including showing of facilities, bookings, deliveries, set ups, oversight and tear downs of events. Some of the vendors also operated catering businesses and were able to offer this service to events clients.

In August 2020, after approximately 6 ½ years of managing event services at Holbrook-Palmer Park, the Town’s vendor provided their notice that they were closing permanently and would no longer be able to provide Event Management Services to the Town. Following the notice, the Town has contracted with a former employee of the Town’s vendor to schedule tours, bookings of event facilities, and to manage events as the Town sought a new vendor.

In July 2021 the Town Awarded a contract to Catered Too, Inc., for event management services at Holbrook-Palmer Park. Catered Too had an onsite presence two (2) days per week, was responsible for marketing, scheduling tours (within no more than 48 hours of request), booking, confirming and managing reservations of park facilities, staffing events including set up and cleanup of all events. Catered Too provided notice to the Town that they would not be able to support event management services at Holbrook Palmer Park beyond December 2023.

Payment for event management services had typically been based on a percentage of facility rental revenues. Most recently, event management services were paid via catering services – exclusive catering for large events (>50). The Town is open to a variety of revenue share models.

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Exhibit 3 lists example events from past bookings. A table of recent revenues is shown below.

FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23
Social/Meetings $114,952 $92,903 $15,059 $89,025 $85,487 Weddings $29,487 $30,500 $19,573 $19,499 $22,186
Classes $19,995 $20,166 $7,260 $8,278
Total $164,434 $143,569 $34,632 $115,783 $115,951
Various rules, regulations and policies have been established and additional rules may be developed to regulate events services. These include compliance with all local ordinances – to include the Town’s Noise Ordinance. Fees for service are shown on Exhibit 4. Contractors will be permitted to suggest additional rules, regulations, and procedures, which shall be subject to approval or rejection by the City Manager or his designee. Among the rules approved by City Council are the following:

1. A rental application stating event type, size and duration must be submitted in order to reserve facilities and will require approval by the City Manager or designee.

2. Only one wedding will be permitted per day, and the number of guests shall be limited to two hundred (200).

3. Events must comply with the Town’s noise ordinance.

4. The City Manager may approve event size in excess of 200 persons.*

5. Insurance coverage for all events as recommended to the Town by PLAN JPA shall be required.

6. The Park will be available every day of the year.

7. Renters shall agree to provide other services, such as private security, valet parking, etc. as required.

II. Scope of Services
The successful proposer will enter into a services agreement with the Town of Atherton to manage events and event facilities at Holbrook-Palmer Park
The selected firm will be required to provide the Town with all labor, vehicles and equipment, and materials as necessary to satisfactorily perform the entire events management functions under this agreement. The Town of Atherton desires that the provision of Event Services is performed to generate revenue for the operations, maintenance and improvement of the Park without negatively impacting other Park users and Park neighbors. The Town desires that its contractor operate effectively and efficiently while performing services. The contractor is encouraged to provide exemplary services to the Town and to its Park users.

The selected firm must have the resources and abilities to market, advertise, plan, schedule, manage, operate, and conduct events, including unpaid events approved by Town staff, in Holbrook-Palmer Park. The scope of services may include, but will not be limited to the following:

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a. Development of administration and coordination policies, procedures, calendars and materials to demonstrate competence in managing and operating Event Services, within 20 days of Notice to Proceed;
b. Preparing scheduling, operations and financial records and reports that conform to requirements under Section III, Records and Reports;
c. Developing and distributing promotional material for the facilities; d. Developing and placing advertisements in appropriate print and online media; e. Though various functions can be conducted remotely via email, phone text and other approaches, presence by the Event Manager in the Park office at least 2 days per week between the hours of 9 am and 5 pm is desired;
f. Responding to clients within no more than 24 hours of contact; g. Showing facilities to prospective clients within no more than 72 hours of request; h. Booking, scheduling and staffing events, including existing Town-sponsored non-revenue generating (no-fee) meetings and events up to fifteen (15) hours per month; i. Completing & submitting the Town’s facility rental permit application with all corresponding documentation and fees in a timely manner;
j. Follow the Town’s master fee schedule for all fees;
k. Adhere to the Town’s guidelines and procedures for accepting and processing payments for event rentals;
l. Compliance with Town Ordinances and policies for events including noise, parking and park usage.
m. Maintaining the Events Facilities and equipment (see Exhibit 5) in a safe, clean and attractive condition in accord with high standards expected by the Town and by Event Facility users;
n. Setting up Events Facilities for events;
o. Cleaning up Events Facilities following events;
p. Promptly informing Town’s Contract Manager of maintenance and repair needs; q. Recommending capital improvements to Town’s Contract Manager of Events Facilities to maintain them and to enhance their ability to enhance revenues; r. Coordinating provision of goods and services such as rentals, flowers, catering, music, photography and/or videography, security, clean-up and disposal; and s. The Contractor may provide catering and/or other services but will not be permitted to be the exclusive provider of these services unless explicitly stated in the agreement as part of the compensation package.

III. Records and Reports
Scheduling Records
(a) Contractor shall record all bookings and tentative reservations in the Town’s electronic calendar so they can be viewed by Town Staff and coordinate with other planned Town activities.
(b) Contractor shall maintain a calendar showing all events scheduled at Park during the term of this contract and for at least 24 months beyond the end of the term. The scheduling record shall be maintained in a complete and accurate manner and shall be made available to Town at all times. A copy in print, or in an electronic format acceptable to Town, shall be provided within 5 business days of the end of each month. Records and reports must be submitted with the Contractor’s monthly invoice.

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Monthly Activity Report
A monthly activity report in print, or in an electronic format acceptable to Town, shall be provided within 5 business days of the end of each month. The report shall include the following:
a) list of all events managed by the Contractor at the Park (a list of typical events is shown in Exhibit 3);
b) list of employees and subcontractors providing services pursuant to this agreement c) an income statement for Park events management services; d) a log of any warnings, citations, violations received from any governmental agency pursuant to services provided in this agreement;
e) a log of written complaints received from clients and all other stakeholders, i.e. neighbors, vendors, employees and subcontractors.

IV. Maintenance of Facilities and Equipment
The contractor shall be responsible for set-up, operations and event clean-up of the interior of the Main House, Carriage House and Jennings Pavilion, and for janitorial service of Jennings Pavilion.

The contractor will also be responsible for set-up, takedown, cleaning and storage of tables, chairs, furniture, and all other equipment provided by the Town (see Exhibit 5). The contractor will also be responsible for cleaning outdoor areas used during events, returning them to their preevent status. A drawing showing areas of contractor responsibility is contained in Exhibit 2. The Contractor shall be responsible for maintaining the building interiors in a neat, clean and presentable condition.

The Town of Atherton will be responsible for making interior repairs and improvements and for maintaining, repairing and improving building exteriors and grounds, excluding set-up, operating and cleaning of premises used for events activities. The Town’s janitorial contractor will perform scheduled service for the Main and Carriage Houses.

The contractor may choose to offer enhanced outdoor garden areas surrounding the facilities and patios including sculptures, potted plants, annual flower gardens or other high maintenance features. These features will be kept up by the contractor and returned to their original look upon ending of this contract if requested by the Town.

V. Contract Term
The Town intends to award a services contract with an initial term of up to three (3) years, renewable at the option of the Town for up to three additional one (1) year terms. The total term of the proposed contract may extend for six (6) years from award by the Town. The exercise of any additional extension of term shall be at the sole discretion of the Town. Town may consider alternate agreement term lengths within written proposals.

VI. Compensation
Compensation for event management services has varied from being a percentage of the rental fee (not including the Town’s administrative charges) to vendor compensation being solely via catering revenues generated, with a percentage of catering revenues returned to the Town. The Town is open to various models of vendor compensation. The Town will pay the Contractor invoice monthly.

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In recognition of the investment and operations by the Contractor, as well as services for no-fee groups, the Town will guarantee a minimum monthly payment to Contractor of $3,000 for the first three (3) months of the contract. Contractor shall provide set-up, take-down and clean-up services for no-fee groups as shown in Exhibit 4 for up to fifteen (15) hours per month, without charge to the Town or groups.

The Town reserves the right to negotiate with the selected firm on the rates and fees as submitted in the Bid and for each renewal period.

VII. Rental Fees
Rental fees are reviewed and are adjusted periodically in collaboration with the event management vendor based on market demand.

PART B - Proposal Content
The proposal should describe the methodology to be used to accomplish each of the tasks and services expected as defined in the Scope of Work. The proposal should also describe the work that shall be necessary to satisfactorily complete the tasks and service requirements.

Please note that this Request for Proposals cannot identify each specific, individual task required to successfully and completely implement this service. The Town of Atherton relies on the professionalism and competence of the bidder to be knowledgeable of the general areas identified in the Scope of Work and of adequate competence to include in its proposal all required tasks and subtasks, personnel commitments, man hours, direct and indirect costs, etc. The Town of Atherton will not approve addenda to the selected contractor's agreement which do not involve a substantial change from the general Scope of Work identified in this Request for Proposals.

The proposal should include the following:

1. TRANSMITTAL LETTER AND EXPERIENCE: Introduce your organization, its size, background and provide information to demonstrate your organization’s skill and experience in the performance of event services and venue management. Proposer must currently operate or have a minimum of 3+ years of experience providing event management services and venue operations and management. The cover letter shall be signed by an officer of the organization who is authorized to negotiate a contract with the Town.

The experience shall be set forth and submitted, as follows:
a. Ownership; if incorporated, the state in which the selected firm is incorporated and the date of incorporation;
b. Location of contractor’s office;
c. Number of employees at location which will provide services to the Park, and total of all employees;
d. Name, address, email address, and telephone number of the contractor's point of contact;
e. Contractor background/history;
f. Contractor qualifications to provide the services described in this RFP;

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g. Length of time the contractor has been providing services described in this RFP; h. A complete disclosure of any alleged significant prior or on-going contract failure, any civil or criminal litigation or investigation pending which involves the contractor and/or contractor employees proposed or assigned to this contract or in which the contractor has been judged guilty or liable within the last 5 years. If there is no negative history to disclose, state that in the Bid.

2. KEY PERSONNEL AND QUALIFICATIONS: Identify the Principal-in-Charge and provide a brief resume for each of the key persons proposed to work on this project. Any key subconsultants proposed should be identified, and information on their respective role in the project shall be included. The prospective Contractor shall designate, by name, the project manager to be employed for this project. Substitution of the project manager by the selected contractor will not be allowed without prior approval by the Town of Atherton.

3. PAST EXPERIENCE/REFERENCES: Provide at least three references from other government agencies or private parties including the following information:
a. Client name, client Manager, address, telephone number, and email address; b. Contract Term (starting date and ending date);
c. Contract value;
d. Staff assigned to that project.

4. UNDERSTANDING OF SCOPE OF WORK AND WORK PLAN: In this section, proposers are requested to demonstrate their understanding of the tasks and services requested in the Scope of Work and provide their Work Proposal/Approach to accomplish the services described in this RFP. Describe your business plan for marketing the event facilities and ensuring successful operations of the facilities and hosted events. In addition, in this section demonstrate an understanding of and approach toward excellent customer service, flexibility in meeting needs, coordination of other service providers and maintenance of facilities and equipment.

5. REVENUE SHARE PROPOSAL: Indicate the proposed compensation for providing allinclusive event services, expressed as a percentage of rental and/or catering fees collected. This section shall also include desired agreement term length, initial term not to exceed three (3) years.

6. DISCLOSURE: of any past, ongoing, or potential conflicts of interest that the firm or person may have as a result of performing the anticipated work.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

PART C – Submittal Process

1. Submittal Deadline: Tuesday, May 7, 2024, at 2:00 p.m. Late submittals will not be accepted.

Format and Delivery: Submit three (3) letter-sized copies of the proposal to:

Robert Ovadia

2024 Holbrook-Palmer Park Event Services RFP Page 9 of 17

Director of Public Works Town
of Atherton
80 Fair Oaks Lane
Atherton Ca 94027
and e-mail a PDF copy to Robert Ovadia at [email protected].

Submittals will not be returned.

Proposals submitted after the deadline will not be accepted for consideration.

Note that the Proposal, including all fees and compensation shall remain firm for a minimum of 90 days from the proposal submission deadline.

The Town reserves the right to accept or reject any or all proposals, or to alter the selection process in any lawful way, to postpone the selection process for its own convenience at any time, and to waive any non-substantive defects in this RFP or the proposals.

The Town is seeking to engage the most qualified person or firm. The Town reserves the right to negotiate with other qualified persons or firms, or to solicit additional statements of qualifications at any point in the project should it fail to negotiate a reasonable rate with the initially selected person or firm.

2. Questions: Interested parties, their representatives, agents or anyone else acting on their behalf, are specifically directed NOT to contact any Town employee, commission member, committee member, council member, or other Town employee or associate for any purpose related to this RFB other than as directed below. Contact with anyone other than as directed below may be cause for rejection of a bid.

ANY questions, technical or otherwise, pertaining to this Request for Proposals must be submitted IN WRITING and directed ONLY to:

Robert Ovadia
Director of Public Works Town
of Atherton
80 Fair Oaks Lane
Atherton Ca 94027
[email protected]
Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the RFB. Questions received after the date and time in the schedule will not be answered. Only questions that have been resolved by formal written Addenda via the Director of Public Works will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect.

PART D – Selection Process
At the time proposals are opened, each proposal will be checked for the presence or absence of the required proposal contents.

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The Town will evaluate the proposals on a 100-point scale using criteria set forth in the table below. Award if made, will be to the highest scored proposal.

CRITERION MAXIMUM NUMBER OF
POINTS
Firm Information/Background 15
Key Personnel/Staff Qualifications 15
Experience/References 15
Quality of Work Plan Submitted 20
Cost Share Proposal (including contract term) 35
Total 100
PART E - Proposed Timeline
March 1, 2024 RFP available on Town of Atherton website April 3, 2024, 10:00 am Pre-proposal site walkthrough
April 17, 2024, 5:00 pm Submission deadline for written questions May 7, 2024, 2:00 pm Proposals Due
June 19, 2024 Recommendation to City Council

2024 Holbrook-Palmer Park Event Services RFP
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PART F – Contract Terms and Conditions
The selected vendor will be required to sign a Professional Services Agreement with the Town of Atherton and will be required to provide to the Town of Atherton the appropriate certificates of general liability insurance, vehicle insurance and workers compensation insurance. The contract may contain service performance requirements and penalties for non-compliance.

For additional information, contact Robert Ovadia, Director of Public Works, at (650) 752- 0541.

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Exhibit 1
Map of Holbrook-Palmer Park

HOLBROOK-PALMER PARK
150 WATKINS AVENUE
ATHERTON, CA 94027

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Exhibit 2
Location of Event Facilities

HOLBROOK-PALMER PARK
150 WATKINS AVENUE
ATHERTON, CA 94027
Carriage House
Main House
Jennings Pavilion
Event Garden
North Meadow

2024 Holbrook-Palmer Park Event Services RFP Page 14 of 17 Exhibit 3
Examples of Park Facilities
Weddings Social Events Meetings/Classes
Parties/Gatherings Corporate Events
Birthdays
Bar/Bat Mitzvahs
Memorial Services
Bridal Showers
Holiday Parties
Meetings *
Seminars
Retreats
Picnics
Group Activities/Fundraisers Local Group Meetings
School Picnics
Graduation Ceremonies
Art Expositions
Ice Cream Socials
Family Picnics/BBQ
Company Picnics
Community Discussions *
Park Foundation *
Atherton Disaster and
Preparedness Team *
Large Activities/Fundraisers Classes
Easter Egg Hunt *
Music in the Park *
Movies in the Park *
National Night Out *
Yoga
Folk Dancing
Music for Families
Dog Training
Country Dancing
*Beyond the hours noted in the RFP, Contractor is not responsible for setup of Town events/activities. Town may waive rental fees for Town affiliated groups and related community events.

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Exhibit 4
Fees

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Exhibit 5
Park Inventory
Main House Pavilion Carriage House Corp Yard Total
Chairs
Chivari 1 203 174 378
Padded 63 149 222
Folding 146 53 199
Tables
a6’
Rectangle
1 12 13
8’ Rectangle 10 14 4 28
Tall Round
Glass Top
3 3
48” Round 4 4
60” Round 6 20 4 30
Umbrellas 6 6
AV Projector
Screen
1 1
Mobile
AV/Computer
Screen
1 1
Podium 1 1
PA System 1 1
Appliances
Gas Range 1 1
Electric Cooktop 1
Electric Oven 2 1
Refrigerator 1 1 1
Misc.

Vacuum 1 1
Floor
Cleaner
1 Janitor Closet 1 1 1
Supply Room 1 2 1
Office 1

Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: MONA EBRAHIMI, CITY ATTORNEY
DATE: FEBRUARY 21, 2024
SUBJECT: INTRODUCTION BY TITLE ONLY AND WAIVE FIRST READING OF AN ORDINANCE AMENDING CHAPTER 8.28 OF THE

ATHERTON MUNICIPAL CODE TO MAKE IT CONSISTENT

WITH STATE LAW

RECOMMENDATION
It is recommended that the Town Council introduce by title only and waive the first reading of an Ordinance ("Ordinance"), amending Chapter 8.28 of the Atherton Municipal Code ("AMC") to make it consistent with state law (Health and Safety Code Section 115920 et seq. and Health and Safety Code Section 116025 et seq.).

BACKGROUND
Atherton Municipal Code
Chapter 8.28 of the AMC ("Swimming Pool Fences") requires every pool with a depth in excess of twenty-four inches to have an enclosure around it that is at least six feet high. This requirement is meant to prevent children from drowning or near drowning. The ordinance codifying Chapter

8.28 of the AMC was passed in 1985. It has not been amended since.

The Swimming Pool Safety Act (Regulating Pools Located at Single-Family Homes) Eleven years after Atherton passed its ordinance requiring enclosures around swimming pools, the State Legislature followed suit and passed the Swimming Pool Safety Act (Health and Safety Code § 115920 et seq.), which originally required an enclosure around swimming pools at private singlefamily homes. The Swimming Pool Safety Act has been amended multiple times since it was first enacted. The Swimming Pool Safety Act now requires pools at single-family homes to have at least two specified safety measures. The Swimming Pool Safety Act applies only to pools located at single-family homes, another set of law, discussed below, applies to public pools and pools located at residences other than single-family homes. Chapter 8.28 of the AMC is currently inconsistent with the Swimming Pool Safety Act. The proposed Ordinance would amend Chapter

Pool Fencing Ordinance
FEBRUARY 21, 2024

8.28 to require compliance with state law.

The Swimming Pool Sanitation and Safety Act (Regulating Public Pools) The Swimming Pool Sanitation and Safety Act (Health and Safety Code Section 116025 et seq.) requires the state Department of Public Health to have supervision over the sanitation, healthfulness, and safety of public swimming pools. Public swimming pools include pools that are open to the public, pools open to members and their guests, pools at residences other than single-family homes, pools located at hotels or other accommodation facilities, and pools located at athletic clubs and schools. Various sanitation and safety requirements for public pools are specified in these code sections. Chapter 8.28 of the AMC is currently inconsistent with the Swimming Pool Sanitation and Safety Act. The proposed Ordinance would amend Chapter 8.28 to also require compliance with state law.

Proposed Amendments to the AMC
As it is currently written, Chapter 8.28 of the AMC requires every pool constructed after 1985 be completely surrounded by a fence or wall six feet in height and that all gates opening through the enclosure have a self-latching device for keeping the gate closed when not in use. The Swimming Pool Safety Act requires new pools or newly renovated pools located at private single-family homes to be equipped with antientrapment grates and at least two drowning prevention safety features specified by statute. The drowning prevention safety measures property owners can choose from are: a five feet high enclosure around the pool, removable mesh fencing, a safety pool cover, exit alarms on the home's doors that provide direct access to the pool, a self-latching device on the home's doors that provide direct access to the pool, an alarm that sounds upon accidental entrance into the water, or other suitable means of protection. Therefore, under state law, a property owner could elect not to have an enclosure around the pool as long as two other specified safety measures are in place. However, that is not permitted by Chapter 8.28 of the AMC. The proposed Ordinance states any swimming pool at a private single-family home must comply with the Swimming Pool Safety Act.

As it is currently written, Chapter 8.28 of the AMC does not reference public pools or pools not located at single-family homes. The proposed Ordinance defines "public pools" as swimming pools, hot tubs, spas, or nonportable wading pools that are open to the public with or without a charge, pools open to members and their guests, pools at residences other than single-family homes, pools located at hotels or other accommodation facilities, and pools located at athletic clubs and schools. The proposed Ordinance would amend Chapter 8.28 of the AMC to require all public swimming pools be maintained as the Swimming Pool Sanitation and Safety Act requires.

ENVIRONMENTAL CONSIDERATIONS
The proposed Ordinance is exempt from environmental review under the California Environmental Quality Act, Public Resource's Code section 21000 et seq. ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that the project has no potential for causing a significant effect on the environment.

Pool Fencing Ordinance
FEBRUARY 21, 2024

FISCAL IMPACT
The proposed Ordinance does not involve or authorize any direct expenditure by the Town.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Pool Fencing Ordinance

2463711.1 14537.002
ORDINANCE No. 66X

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON REPEALING AND RE-ENACTING CHAPTER 8.28 OF THE ATHERTON MUNICIPAL CODE WHEREAS, the Town of Atherton ("Town") has adopted a Swimming Pool Fence Requirements Ordinance ("Ordinance") to require swilling pool enclosures for the protection of children from drowning or near drowning; and,
WHEREAS, the Ordinance currently requires all newly constructed pools with a depth of more than 24 inches be surrounded by a fence or wall six feet high; and, WHEREAS, the State Legislature passed the Swimming Pool Safety Act (Health and Safety Code § 115920 et seq.) to regulate safety standards for swimming pools, including swimming pool enclosure requirements; and,
WHEREAS, the Town finds the requirements of the Swimming Pool Safety Act more flexible for property owners while still comprehensive enough to protect the health and safety of its citizens; and,
WHEREAS, the Town wishes to revise the Ordinance to be consistent with state law; The City Council of the Town of Atherton does hereby ordain as follows:

Section 1. PURPOSE AND AUTHORITY
The purpose of this amendment is to repeal and re-enact Chapter 8.28, related to the Town's Swimming Pool Fence Requirements Ordinance to make it consistent with state law.

Section 2. REPEAL AND REENACTMENT OF ATHERTON MUNICIPAL CODE CHAPTER 8.28
Chapter 8.28 is hereby deleted and re-enacted to read as follows:

Chapter 8.28

SWIMMING POOL SAFETY
Sections:

8.28.010 Purpose.

8.28.020 Definitions.

8.28.030 Safety Requirements for Private Single-Family Home Pools. .

8.28.040 Safety Requirements for Public Pools.

8.28.010 Purpose.

The purpose of this chapter is to regulate swimming pools consistent with state law (California Health and Safety Code Section 115920 et seq. and California Health and Safety Code Section 116025 et seq.). Implementation of this chapter is intended to protect children from drowning or near drowning.

2463711.1 14537.002

8.28.020 Definitions.

A. “Swimming pool” or “pool” means any structure intended for swimming or recreational bathing that contains water over 18 inches deep located at a private single-family residence. “Swimming pool” includes in-ground and above-ground structures and includes, but is not limited to, hot tubs, spas, portable spas, and nonportable wading pools. A swimming pool for purposes of this Chapter does not include any of the following: a public swimming pool, a hot tub or spa with locking safety covers that comply with the American Society for Testing and Materials (ASTM F1346), a pool at an apartment complex, or any residential setting other than a single-family home.

B. “Public swimming pool” means an outdoor or indoor structure, whether in-ground or aboveground, intended for swimming or recreational bathing, including a swimming pool, hot tub, spa, or nonportable wading pool, that is any of the following: operated for the use of the general public with or without charge; open exclusively to members of an organization and their guests, residents of a multiunit apartment building, apartment complex, residential real estate development, or other multifamily residential area, or patrons of a hotel or other public accommodations facility; or located on the premises of an athletic club, or public or private school. Public swimming pool does not include a swimming pool located on the grounds of a private single-family home.

8.28.030 Safety Requirements for Private Single-Family Home Pools.

Any swimming pool or spa at a private single-family home must comply with Article 2.5, Chapter 5, Division 104 of the Health and Safety Code, as amended. 8.28.040 Requirements for Public Pools.

Any public swimming pool must comply with Article 5, Chapter 5, Division 104 of the Health and Safety Code, as amended.

Section 3. SEVERABILITY
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. To the extent that prior Town ordinances governed any portion of this Ordinance held invalid, such prior Town ordinances shall again become effective if any portion of this Ordinance is held invalid.

Section 4: EFFECTIVE DATE
This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.

Introduced on the ___ day of ____________________, 2024.

2463711.1 14537.002
Passed and adopted as an ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of __________________, 2024 by the following vote:

Ayes:

Noes:

Abstentions:
______________________________
Mayor Hawkins-Manuelian
ATTEST:
______________________________
Anthony Suber, City Clerk/ACM

Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: FEBRUARY 21, 2024
SUBJECT: ADOPT RESOLUTION NO. 24-XX APPROVING AN AMENDED

TOWN MASTER FEE SCHEDULE

RECOMMENDATION
It is recommended that the Council;

1. Conduct a Public Hearing

2. Review and discussion on the Town’s User Master Fee Schedule; and, if appropriate, adopt resolution 24-XX approving an amended Town Master Fee Schedule.

BACKGROUND
A User Fee Study was performed last year and was reviewed at the December 6 City Council Study Session. It was an opportunity for the City Council to identify areas for cost recovery and areas of public policy consideration. The Study revealed the actual cost to provide the service and any associated surcharge or (subsidy). Provided in the User Fee Study analysis were fees based on full cost recovery and a comparative of the total assigned cost of service and the actual fees being charged.

The Town last performed a User Fee Study Cost Allocation Plan in 2013. Since then, the Town has only increased fees by the CPI index in 2020 and 2022 to reflect accumulated CPI adjustments.

During those times, no changes were made to valuation-driven fees or flats fees for Building and Plan Check fees. These fees have remained constant since 2013. The Study advises that to maintain full cost recovery, valuation-based fees should be adjusted from $350 per square foot to $509 per square foot. This amount per square foot does not represent the actual construction cost per square foot but is solely a multiplier for fee calculation. The cost of a Building Permit is valuation-driven and is based on a per square foot calculation. The Council reviewed and provided direction for specific adjustments to the Town Master Fee Schedule.

FINDINGS

User Fee Resolution
FEBRUARY 21, 2024

The Master Fee Schedule includes all the fees charged by all Town Departments. Staff recommends recovery as close to 100% as possible. Staff provided suggestions for policy driven fee adjustments derived from the December 6 Study Session review. During the meeting the Council provided direction to set specific fees as follows (all remainder were left at 100% cost recovery):
• Valuation Based Permits for ADUs and JADUs.
o Set new JADU fees to $0.
o Set new ADU fees to $0 – only for those that comply with Town setback requirements.
o Set all other ADUs to 50% of valuation-based fee.
• Mechanical, Plumbing, and Electrical Permits (MP&E) for “green” building set to $0 • Solar Permits set to $0.
• Planning Permit for ADUs and JADUS
o Planning fee for new JADU set to $0.
o Planning fee for new ADU set to $0 – only for those that comply with Town setback requirements.
o Set all other ADUs to Direct Costs at $1,722
• Landscape Screening Fee set to Full Cost Recovery at $518. • Staff Level Heritage Tree Removal Permits set to Full Cost Recovery at $716 (1st Tree) & $248 (each additional).
• Fence permit fee set to Direct Costs only at $675.
• Address Change Fee set to Full Cost Recovery at $660; except for JADUs and ADUs set to $0.
• Tree Protection Administration Flat Fee set to Full Cost Recovery, $745 (initial inspection) and $910 (full inspection).
• Conditional Use and Variance Permit Cost set to Full Cost Recovery at $8,360 & $10,428 respectively.
• Planning Commission Heritage Tree Removal Permit set to Full Cost Recovery at $6,781.
• Planning Commission Tree Protection Zone Exceptions (TPZ) set to Direct Cost only at $2,708
• Maintain the Alarm registration fees at $100.
• False Alarm fees for 4th, 5th, and 6th at $400, $500, and $600 respectively.

After discussion and review, Council suggested that the Town’s Fee schedule be provided to the Builder’s Roundtable for input. Staff presented the Master Fee Resolution and details to the Builder's Roundtable at its February 5 meeting. Included in the meeting was the City Council agenda item link to the complete Fee Study.

During the meeting staff provided an overview of the Fee Study and discussed the above specific policy updates. In addition, staff presented an updated and simplified table of the Master Fee Schedule. There were several contractor groups present for the discussion. One of the contractors spoke about the fees and echoed sentiments that were the same concerns noted at the January 17 Council meeting regarding the new fees. The primary objection was on the Planning fees that were

User Fee Resolution
FEBRUARY 21, 2024

particularly related to Conditional Use Permit fees (these do not apply to single-family development), Variance fees of which are strongly discouraged, and Planning Commission Level Heritage Tree Removal Request fees. The City Council noted at its January 17 meeting that the removal of Heritage Trees is discouraged. There are policies and procedures for the protection of Heritage Trees and criteria for their removal that includes enforcement and administration of their preservation. All three of these planning-related fees were set a full cost recovery as supported by the Council. Another contractor group advised they had no issues with the fees and that the Town fees had not been raised in over 10 years, so they understood it was time for an increase. It was noted that the new proposed valuation fee increase $350 to $509 cost per square foot is still lower than anticipated.

The Attached Master Fee schedule includes all the fees charged by all Town Departments. The table has been updated and simplified. The highlighted fees are those adjusted by the Council. The highlight will be removed after adoption and posting.

The table also includes the current Park rental fees. These fees were not reviewed as part of the Cost Allocation Study as they can be adjusted based on a market-driven analysis. The Park fees were reviewed and adjusted in 2022 by the Park and Recreation Committee.

Indexed Escalation
The Master Fee Schedule is attached in simplified form; adapted from the Appendices of the Fee Study Report. The User Fee Study recommends updating fees through a CPI adjustment every year and conducting a thorough assessment of Town fees every 3 to 5 years. Instead of building the CPI escalator into the Resolution, staff suggests that the Resolution be returned for Council review each year as part of the budget adoption.

FISCAL IMPACT
None. Any proposed fee adjustments would be incorporated into the Town’s Master Fee Schedule and would be reflected in the remainder of the FY 2023/24 anticipated revenues.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility

POLICY FOCUS
The City Council’s policy discussion should revolve around ensuring the Town’s compliance with Proposition 26 which requires the Town’s fees to be set at or below full cost recovery.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also

User Fee Resolution
FEBRUARY 21, 2024

disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Resolution No. 24-XX Master Fee Schedule

2. Town Master Fee Schedule

ATTACHMENT 1
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

ADOPTING A MASTER FEE SCHEDULE FOR THE TOWN OF ATHERTON WHEREAS, the City Council commissioned Capital Accounting Partners to update the cost allocation plan and fully burdened staff hourly rate to establish a new Master Fee Schedule for the Town; and
WHEREAS, the Comprehensive Fee Study provides the necessary data to substantiate that the proposed fees will not exceed the estimated reasonable cost of providing the services for which the fees are to be levied; and
WHEREAS, the City Council has reviewed the User Fee Study and determined that all of the proposed fees which are the subject of this Resolution will not exceed the estimated reasonable cost of providing the services for which the fees are to be levied; and
WHEREAS, none of the fees outlined in the Master Fee Schedule are Development Impact Fees (fees imposed as a condition of approval of a development project) subject to State law requirements pertaining to such fees; and
WHEREAS, in accordance with State law, the User Fee Study was made available for public review at least 10 days prior to the meeting at which the Master Fee Schedule was adopted; and
WHEREAS, in compliance with relevant provisions of the Mitigation Fee Act (Government Code sections 66000 et seq.), the City Council held a noticed public hearing on the proposed Master Fee Schedule at a regular meeting on January 17, 2024 and published notice in accordance with Government Code section 6062a.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Findings.

The City Council declares that the above recitations are true and correct.

Section 2. Amount of Fee.

The City Council hereby approves and adopts the Master Fee Schedule as set forth in Appendices of fees as Staff Recommended fee to this Resolution, attached hereto and incorporated by this reference.

Section 3. Waiver of Fee.

ATTACHMENT 1
The City Council is hereby authorized to waive any of the fees outlined in User Fees Appendix. If such a waiver occurs, the City Manager or his/her designee will ensure that any fee category for which a waiver was granted does not exceed the estimated reasonable cost of providing the service.

Section 4. No Increase in Amount of Any Town Mitigation Fee.

In calculating any Town mitigation fee based upon fees or factors modified by this Resolution, the fee shall be calculated using the previously existing fees or factors if the result is a lower mitigation fee.

Section 5. Environmental Clearance.

The adoption of the Master Fee Schedule is not subject to the California Environmental Quality Act (CEQA) in that the establishment of such a funding mechanism is not a "project." Specifically, in accordance with CEQA Guidelines section 15378(b)(4), the creation of government funding mechanisms that do not involve any commitment to any specific project that may cause a significant effect on the environment is not deemed to be a "project" under CEQA.

Section 6. Severability.

If any action, subsection, sentence, clause or phrase of this Resolution or the fees levied by this Resolution shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this Resolution or the fees levied by this Resolution that can be given effect without the invalid provisions.

Section 7. Effective date.

Pursuant to Government Code section 66017(a), the fees identified in Exhibit A shall take effect 60 days following the adoption of this Resolution by the Town Council. * * * * * * * * * * * *
I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on this 17th day of January, 2024, by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:

Diana Hawkins-Manuelian, Mayor

ATTACHMENT 1
ATTEST:

Anthony Suber, City Clerk
APPROVED AS TO FORM:

Mona G. Ebrahimi, City Attorney

Line No. Cost Basis Fee Amount
1 Permitted Value of Construction
2 New Habitable Construction
Valuation base: per
SF $ 509 $ 509
3 Remodeled Habitable
Construction
Valuation base: per
SF $ 436 $ 436
4 New or Remodeled NonHabitable ConstructionValuation base: per SF $ 181 $ 181
5 JADU
Valuation base: per
SF $ 509 $ 0
6 ADU- That comply with Town
Setbacks Standards
Valuation base: per
SF $ 509 $ 0
7 ADU
Valuation base: per
SF $ 509 50%
8 Valuation - non defined project Valuation base $ 1
9 Non-habitable construction: ie.

Patio covers & gazebos (> 1000
Sq Ft or attached to new
construction)
Valuation base: per
SF $ 146 $ 146
Flat Fees **
10 Swimming pools (first 1000 sf )
Plan check and
inspection $ 2,125 $ 2,125
11 Swimming pools (Over 1000 sf)
Plan check and
inspection $ 2,542 $ 2,542
12 Patio covers & gazebos (up to
1000 Sq Ft)
Plan check and
inspection $ 1,563 $ 1,563
13 Drive way gates
Plan check and
inspection $ 1,291 $ 1,291
Town of Atherton
Master Fee Schedule
Building Fees
Fee Description
ATTACHMENT 2

Line No. Cost Basis Fee Amount
14 Non Habitable new pool house
including cabanas (up to and
including 1500 sf)
Plan check and
inspection $ 2,525 $ 2,525
Other Building (Flat) Fees
15 Plumbing, Mechanical, Electrical
(MP&E) Permit (single
inspection) $ 301 $ 301
16 MP&E each additional inspection $ 217 $ 217
17 MP&E plan check (min .5 hour) $ 127 $ 127
18 Green Identified-Plumbing,
Mechanical, Electrical (MP&E)
Permit (single inspection) $ 0 $ 0
19 Demolition Permit Fee $ 654 $ 654
20 Landscape Screening Permit Fee $ 518 $ 518
21 Water Well Permit Fee $ 909 $ 909
22 Solar Panels Permit Fee * $ 654 $ 0
23 Heritage Tree Removal - Staff
Level (First Tree) $ 716 $ 716
24 Heritage Tree Removal - Staff
Level (Each Additional Tree) $ 248 $ 248
Excavation Permit
25 Plan check revision Fee (1 hour
min) Hourly $ 310 $ 310
26 Address Change $ 660 $ 660
27 Address Change (JADU & ADU) $ 660 $ 0
28 Property Search (plus
photocopying and/or printing
posts and excludes public records
searches) Hourly $ 220 $ 220
Fee Description
Building Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
29 Reactivation of an Expired Permit
(Up to One-Half the Amount
Required for a New Permit for
Such Work)
(Up to One-Half the
Amount Required
for a New Permit
for Such Work)
30 Work without Permit (Penalty) 2x the Permit Cost
31 Code Enforcement -
Administrative (Penalty) Hourly
32 Second Utility Deposit
(Ordinance 15.04.040) $ 5,000
33 Landscape Screening Deposit
(Ordinance 17.50.060) $ 5,000
34 Temporary Occupancy Deposit: $ 5,000
35 Administrative Fee (TOC) $ 400 $ 400
36 Excavation Road Deposit
(Ordinance 15.04.045) $ 5,000
37 Recycled Deposit
$1000 Min & $500
Min for reroof
permits
38 Reinspection and additional
inspections exceeding the
normal number of inspections T&M $ 272 $ 272
39 Unusual custom projects not
reflected in the fee schedule T&M
40 Technology surcharge (to fund
updates and new acquisition of
permit systems and digital
storage of plans) (3.3% of fee) 3.30%
Building Fees
Fee Description
ATTACHMENT 2

Line No. Cost Basis Fee Amount
41 Storm water compliance
review/inspection T&M $ 500
42 Tree protection verification
(deposit) + COP T&M $ 2,500
43 Tree protection administration
for flat fee permits (initial
inspection) $ 745 $ 745
44 Tree protection administration
for flat fee permits (full
inspection) $ 910 $ 910
45 Additional Arborists Inspection $ 248 $ 248
46 Tree protection zone exception
(staff level) $ 716 $ 716
47 Tree protection verification
(deposit) + COP
48 Reroofing < 5000SF Per app $ 744 $ 744
49 Reroofing > 5000SF Per app $ 1,034 $ 1,034
50 Reroofing requiring additional
inspections Per insp. $ 290 $ 290
51 Reroofing requiring plan check
(min one hour) Per PC $ 255 $ 255
52 SMIP Fee (State Mandate)
53 Building Standards
Administration Special Revolving
Fund ( Senate Bill No. 1473 State
Mandate)
54 Surcharge for General Plan
Maintenance and Update (2.0%) 2.55%
55 Generator installation (per
valuation schedule)
Fee Description
Building Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
56 Minimum New Construction Fee $ 168 $ 168
Note: plan review assumes 2
reviews. Each additional plan
review at the applicable hourly
rate
Fee Description
Building Fees
ATTACHMENT 2

Total Valuation Building Permit Fee Plan Review Fee
$1.00 to $500 $24.70 65% of Building Permit Fee
$501 to $2,000 $25.95 for the first $2,000, plus $3.37 for each additional $1,000, or fraction thereof, to and including $2,000 65% of Building Permit Fee $2,001 to $25,000 $76.47 for the first $2,000, plus $15.46 for each additional $1,000, or fraction therof, to and including $25,000 65% of Building Permit Fee $25,001 to $50,000 $432.06 for the first $25,000, plus $11.15 for each additional $1,000, or fraction thereof, to and including $50,000 65% of Building Permit Fee $50,001 to $100,000 $710.89 for the first $50,000, plus $7.73 for each additional $1,000, or fraction therof, to and including $100,000 65% of Building Permit Fee $100,001 to $500,000 $1,097.40 for the first $100,000, plus $6.18 for each additional $1,000, or fraction thereof, to and including $500,000 65% of Building Permit Fee $500,001 to
$1,000,000
$3,571.03 for the first $500,000, plus $5.25 for each additional $1,000, or fraction thereof, to and including $1,000,000 45% of Building Permit Fee 1,000,001 and up $6,193.74 for the first $1,000,000, plus $4.03 for each additional $1,000, or fraction thereof. 45% of Building Permit Fee ATTACHMENT 2

Line No. Cost Basis Fee Amount
57 Conditional Use Permit $ 8,360 $ 8,360
58 Variance $ 10,428 $ 10,428
59 Heritage Tree Removal
Permit $ 6,781 $ 6,781
60 Special Structures $ 8,072 $ 8,072
61 Lot Line Redesignation $ 5,864 $ 5,864
62 Lot Line Adjustment $ 3,008 $ 3,008
63 Tentative Parcel Map $ 11,179 $ 11,179
64 Final Parcel Map $ 5,249 $ 5,249
65 Appeal $ 5,873 $ 5,873
66 School Master Plan $ 6,607 $ 6,607
67 Initial Review/Negative
Declaration $ 9,373 $ 9,373
68 Zoning Ordinance
Amendment $ 13,374 $ 13,374
69 General Plan Amendment $ 31,639 $ 31,639
70 Zoning Review for Home
Occupation Business $ 809 $ 809
71 Pre-Application Review $ 263 $ 263
72 Street Easement Vacation $ 6,661 $ 6,661
73 Code Enforcement -
Administrative (Penalty) $ 1,320 $ 1,320
Initial Review (2 reviews for
fee amount; additional
reviews billed hourly):
74 a. Fence $ 986 $ 675
75 b. Accessory Structures
(includes pools) $ 1,198 $ 1,198
76 c. Accessory Buildings $ 1,251 $ 1,251
77 d. Additions $ 2,050 $ 2,050
78 e. New Construction $ 2,712 $ 2,712
Fee Description
Planning Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
79 Revisions to Previously
Approved Plans
80 School Master Plan Plus CUP $ 9,141 $ 9,141
81 Technology Surcharge
(upgrade and maintain
development technology) 3.60%
82 Subdivision Exception $ 10,559 $ 10,559
83 SB 9 Tentative Map $ 11,234 $ 11,234
84 SB 9 Final Map $ 6,930 $ 6,930
85 $ - $ -
86 Wireless WTF (minor
modification) $ 7,095 $ 7,095
87 Wireless WTF (major
modification) $ 10,288 $ 10,288
88 Junior accessory dwelling unit
JADU $ 778 $ 0
89 Accessory Dwelling Unit ADUThat comply with Town
Setbacks Standards $ 2,516 $ 0
90 Accessory dwelling Unit ADU $ 2,516 $ 1,722
91 Environmental Impact Report
(deposit for staff time plus
consultant actual cost plus
25% admin) $ 2,080 $ 2,080
92 Recording Fees (County and
State)
93 Planning Commission Tree
Protection Zone Exceptions
(PTPZ) $ 3,956 $ 2,708
94 Town Planner $ 297 $ 297
95 Sr. Planner $ 263 $ 263
96 Associate Planner $ 238 $ 238
97 Assistant Planner $ 187 $ 187
98 Admin $ 123 $ 123
Fee Description
Planning Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
Encroachment Permits and
Fees
Class A - One Inspection
Required: Per app
99 Driveway Connection to
Street: Per app $ 451 $ 451
100 Additional Plan Check Per app $ 71 $ 71
101 Additional Inspection Per app $ 95 $ 95
Class B - Two Inspections
Required:
102
Driveway Connection to
Street: Per app $ 593 $ 593
103 Additional Plan Check Per app $ 71 $ 71
104 Additional Inspection Per app $ 95 $ 95
Class C - Three or More
Inspections Required:
105
Driveway Connection to
Street - Asphalt/Pavers: Per app $ 734 $ 734
106
Without Driveway Culvert
(up to 3 inspections) Per app
$ 71 $ 71
107 Additional Plan Check Per app $ 95 $ 95
108
With Driveway Culvert (up
to 4 inspections) Per app $ 875 $ 875
109 Additional Plan Check Per app $ 93 $ 93
Fee Description
Engineering Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
110 Additional Inspection Per app $ 95 $ 95
Driveway Connection to
Street - Concrete:
111
Without Driveway Culvert
(up to 4 inspections) Per app
$ 875 $ 875
112 Additional Plan Check Per app $ 93 $ 93
113 Additional Inspection Per app $ 95 $ 95
114
With Driveway Culvert (up
to 5 inspections) Per app $ 1,157 $ 1,157
115 Additional Plan Check Per app $ 93 $ 93
116 Additional Inspection Per app $ 95 $ 95
Class D - Public Right of
Way Per app
117
Right-of-Way Landscaping,
Fence, Etc. - Minor
Construction (up to 2
inspections)
Per app
$ 522 $ 522
118 Additional Plan Check Per app $ 141 $ 141
119 Additional Inspection Per app $ 95 $ 95
120
Right-of-Way Landscaping,
Fence, Etc. - Standard (up
to 2 inspections)
Per app
$ 593 $ 593
121 Additional Plan Check Per app $ 141 $ 141
122 Additional Inspection Per app $ 95 $ 95
Engineering Fees
Fee Description
ATTACHMENT 2

Line No. Cost Basis Fee Amount
Connection to Storm Drain
or Atherton Channel: Per app
123 a. In Pavement Per app $ 1,016 $ 1,016
124 Additional Plan Check Per app $ 141 $ 141
125 Additional Inspection Per app $ 353 $ 353
126 b. Outside Pavement Per app $ 875 $ 875
127 Additional Plan Check Per app $ 423 $ 423
128 Additional Inspection Per app $ 95 $ 95
129
Utility - Minor (One
Inspection Required): Per app $ 451 $ 451
130 Additional Plan Check Per app $ 71 $ 71
131 Additional Inspection Per app $ 95 $ 95
Utility
Connect/Disconnect:
132 a. In Pavement Per app $ 734 $ 734
133 Additional Plan Check Per app $ 71 $ 71
134 Additional Inspection Per app $ 95 $ 95
135 b. Outside Pavement Per app $ 593 $ 593
136 Additional Plan Check Per app $ 71 $ 71
137 Additional Inspection Per app $ 95 $ 95
Utility Main (up to 100 LF)
138 a. In Pavement Per app $ 804 $ 804
139
Additional Plan Check per
100 LF Per app $ 141 $ 141
140
Additional Inspection per
100 LF Per app $ 282 $ 282
Fee Description
Engineering Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
141
b. Outside Pavement (up
to 100 LF) Per app $ 804 $ 804
142
Additional Plan Check per
100 LF Per app $ 141 $ 141
143
Additional Inspection per
100 LF Per app $ 282 $ 282
Wireless
Telecommunication and
Utilities Installation Permit
(25 LF or less):

Per app
144 i. Without Trenching Per app $ 2,412 $ 2,412
145 ii. With Trenching Per app $ 2,838 $ 2,838
146
iii With Trenching > 25 LF
(per 100 LF or fraction
thereof)
Per app
$ 564 $ 564
Property Improvement
Permits and Reviews
Grading and Drainage: Per app
147
a. Without Detention or
Treatment System Hourly/min $ 2,962 $ 2,962
148 b. With Detention System Hourly/min $ 3,950 $ 3,950 149
c. With Multiple Detention
/ treatment Systems Hourly/min
$ 5,078 $ 5,078
Fee Description
Engineering Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
150
d. With Stormwater
treatment system Hourly/min $ 3,950 $ 3,950
151
Detention System Annual
Report Filing Per app $ 1,129 $ 1,129
152
Detention System Annual
Report - Submittals Out of
Compliance
Per app
$ 846 $ 846
153
Storm Water Permit
Compliance
Review/Inspection Deposit $ 639
154
Storm Water Permit
Compliance
Review/Inspection
Hourly
155 Stop Work Order (Penalty) 100% of permit
156
Code Enforcement -
Administrative (Penalty) Hourly
157
Work without a permit
(penalty) 100% of permit
158
Public Works application
fee Per app $ 155 $ 155
159
Oversized load permit
(outside of right of way) Per app $ 564 $ 564
160
Technology Surcharge
(upgrade and maintain
development technology)
(2.37% of fee)
Per app

2.37%
Fee Description
Engineering Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
161
Additional work not
reflected above - at cost Hourly
162
Traffic Control Permit
(includes plan check & first
week of inspection)
Base
$ 451 $ 451
163
Traffic Control Inspection (each additional
week) $ 141 $ 141
164
Traffic Control Inspection
(for longer term projects)
Inspection (per
month) $ 423 $ 423
165
Contract Services Actual cost plus
25%
166
NPDES Stormwater
Maintenance Agreements $ 2,212 $ 2,212
167 Office Specialist (0.5) $ 169 $ 169
168 Sr. Engineer/Maint Mgr (0.6) $ 282 $ 282
169 Associate/Senior Engineer $ 282 $ 282
170 PW Director/City Engineer $ 340 $ 340
Line No. Cost Basis Fee Amount
Copy of Police Report:
171
Without Photos or digital
media $ - $ 0.32
172
With Photos or digital
media Hourly $ 250 $ 250
173 Vehicle Releases $ 108 $ 108
174 Vehicle Repossession Fee $ 43 $ 43
175
Initial Alarm Registration
fee $ 108 $ 100
Fee Description
Police Fees
Fee Description
Engineering Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
176 Renewal Alarm Fee $ 50 $ 50
177 Alarm Alert Signs $ 197 $ 197
178
Garage Sale/Estate Sale
Permits $ 36 $ 36
179
Solicitor Permit (Valid for
six months; business
license required) $ 43 $ 43
180
After Hours Emergency
Construction Permits $ 289 $ 289
181 Special Service Request 31 31
182
On-Site Personnel Fee Hourly (4 Hr.
min) $ 684 $ 684
183
Police Department
Clearance Letter $ 36 $ 36
184
Subpoena Acceptance fee
(police personnel) Per day $ 275 $ 275
185
Code Enforcement -
violation fee (varies) Fine
False Alarms: (first 3,
warnings-no fee)
186 False Alarm - 4th $ 679 $ 400
187 False Alarm - 5th $ 795 $ 500
188
False Alarm - 6th and
above $ 854 $ 600
189 Citation Sign Off Fee $ 47 $ 47
190
Sign (e.g. Real Estate Sign)
Removal Fee $ 36 $ 36
Fee Description
Police Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
The Main House ATHERTON

RESIDENT
NONATHERTON

RESIDENT
Includes outdoor area adjacent
porch or lower patio
191
(Monday - Friday) 4 hour
minimum $125 per hour $200 per hour
192
Saturday, Sunday, or Holidays
(2 hour Minimum) $350 per hour $450 per hour
Price does not include
Refundable Security deposit
193 Security Deposit $600 $600
Outdoor Area (add on to
Main House)-Exclusive
Use
Price includes the rental of
one of the following: Water
Tower Lawn, or Event Garden
194 Every day (4 hour minimum) $150 per hour $200 per hour Price does not include
Refundable Security deposit
195 Security Deposit $300 $300
Carriage House
196 Every Day (4 hour minimum) $125 per
hour $200 per hour
Price does not include
Refundable Security deposit
197 Security Deposit $600 $600
Fee Description
Park Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
Jennings Pavalion
Includes Water Tower Lawn,
event garden, patio, and side
lawn (subject to availability)
198
Friday Day Use or Monday -
Thursday (4 hour
minimum)**
$250 per hour $400 per hour
199
Friday Evenings, Satuday,
Sunday, or Holidays (4-6 hour
minimum)
$750 per hour $1000 per hour
**Day use has 4 hour
minimum, up to 4pm. 6 hour
minimum ending after 4pm.

Price does not include
Refundable Security deposit
200 Security Deposit $1,200 $1,200
Tennis Courts Fees ATHERTON

RESIDENT
NONATHERTON

RESIDENT
Key Purchases:
201 1 Standard Key ** $100 $275
202 1 Clay Key ONLY $50
**Resident Clay Court Access
included Standard Key
Charge
203
Clay Court Access (Nonresident) $30 per hour
Fee Description
Park Fees
ATTACHMENT 2

Line No. Cost Basis Fee Amount
Day Use Permit Fees
Holbrook-Palmer Park

ATHERTON

RESIDENT
NONATHERTON

RESIDENT
204 13-25 people * $100 $150
205 26-50 people * $175 $300
* Fee when registering at least
one day in advance
Same Day Registration
Doubles Day Use Permit Fee
with a minimum of $200
Penalty None None

OTHER PARK RENTAL
FEES
206 Baseball Field (Per Hour) $40 Per hour
207 Other Fields (Per Hour) $35 Per hour
Staff labor rates Per hour
208
Facility maintenance staff for
services related to facilty
maintenance and preparation
(Before & After Events)
$130
209
Facility attendent staff for
services related to on-site
availability during event
$65
Photo-Shoot Permits
210 One (1) Day $130
211 One (1) Month $640
Penalty none
$0
212
Drone Application
Fee/Day $190
213 CLASSES: INDOOR Per hour $35
214 CLASSES: OUTDOOR Per hour $50
Park Fees
Fee Description
ATTACHMENT 2

Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: BRITTANY BENDIX, TOWN PLANNER AND SALLY BENTZ,

TOWN ARBORIST
DATE: FEBRUARY 21, 2024
SUBJECT: DISCUSS AND CONSIDER AN AMENDMENT THE “HERITAGE TREE PRESERVATION STANDARDS AND SPECIFICATIONS”

TO ALIGN TREE PROTECTION ZONE (TPZ) STANDARDS IN
THE R-1A AND R-1B ZONING DISTRICTS

RECOMMENDATION
Staff recommends that the City Council maintain the current standards pertaining to the Tree Protection Zones (TPZ) for R-1A and R-1B in the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”).

RECOMMENDED MOTION FOR APPROVAL
Maintain the current standards pertaining to the Tree Protection Zones (TPZ) for R-1A and R-1B zones in the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”).

BACKGROUND
Throughout 2023 the Planning Commission and City Council had various discussions at their meetings relating to process improvements around the Town’s arborist services and tree protection policies. This includes processes and policies identified in the Atherton Municipal Code and the Town’s “Heritage Tree Preservation Standards and Specifications,” also referred to as “Guidelines.”
On November 15, 2023, the City Council was introduced to and considered amendments to Atherton Municipal Code Chapter 8.08 “Dead or Dangerous Trees,” Atherton Municipal Code Chapter 8.10 “Removal of and Damage to Heritage Trees,” and the “Heritage Tree Preservation Standards and Specifications” (“Guidelines”). At the hearing, the Council discussed issues related to purpose and implementation of the changes to Chapter 8.08 and Chapter 8.10, impact of the change to monthly arborist reports, and protocol of future changes to the Guidelines. In addition to these items, Councilmembers raised the possible standardization of the Tree Protection Zone

Heritage Tree Preservation Standards
FEBRUARY 21, 2024

(TPZ) for both R1-A and R1-B zones as an item to consider at a future, publicly noticed meeting.

This report addresses that request.

On January 24, 2024, the Planning Commission discussed and considered amendments to the Guidelines to align TPZ standards in the R-1A and R-1B zoning districts. After discussion, the Planning Commission voted unanimously to recommend that the City Council maintain the current TPZ standards in the R-1A and R-1B zoning districts. Planning Commissioner Bob Polito was absent.

ANALYSIS
The analysis section of this report summarizes the existing Atherton TPZ standards and provides a comparison of the TPZ standards to the standards of nearby Bay Area jurisdictions.

The identification of a TPZ is a process used during development to identify the area surrounding a tree or stand of trees that merits special protections during construction activities. Specifically, Atherton Municipal Code Section 8.10.020(Y), defines a Tree Protection Zone (TPZ) as follows:
“Tree protection zone (TPZ)” is, unless otherwise specified by a project arborist or town arborist, the designated protection area sufficiently large enough to protect a heritage tree and its roots from disturbance and/or damage as defined in section I of this section. The TPZ shall be determined and shall meet all provisions as detailed in the town’s current tree preservation standards and specifications document and may extend onto neighboring properties.

The Town’s “Guidelines” (Attachment 1) provide further guidance in the identification and documentation of a TPZ for development applications. This typically requires a Tree Protection and Preservation Plan, prepared by a Certified Arborist, that is then reviewed by the Town’s Arborist. Currently, the extent of the Town Arborist’s ability to review and approve any exceptions to a TPZ varies based on the zoning district of the subject property. At times, exceptions require review and approval by the Town’s Planning Commission. This report raises the question of whether a procedural distinction based on zoning district should continue.

There are two single-family residential districts in the Town of Atherton, R-1A and R-1B. The distinction between the two residential districts is attributed to lot size, as R-1A properties are larger than R1-B properties. This development pattern generally reflects the Town’s historical development as R1-B properties are located along the Town’s El Camino Real corridor. According to Table LU-2 of the Atherton General Plan, of the total 3,564 acres making up the Town of Atherton, 165 acres of the Town are in the R-1B district, and 2,994 acres of the Town are in the R-1A district. The distinction between the two zoning districts is also notable in the Town’s development standards, as R1-B has setbacks and floor area ratios (FAR) that are less than the requirements for R1-A setbacks. These reduced development standards allow for a more regularized scale of development across all residences in Atherton, regardless of lot size.

As shown in Table 1, the Town’s TPZ standards provide greater flexibility for R-1B lots than R1-A lots. For example, on an R1-A lot the TPZ during construction of a new building or structure is a

Heritage Tree Preservation Standards
FEBRUARY 21, 2024

radius equal to 10 times the diameter of a Heritage tree (expressed as 10x) measured at 4.5 feet above the Natural Grade. However, the R-1B standards set for the same type of project would be 6x, which is also considered the critical root zone threshold.

The reduced threshold for R1-B properties reflects an effort to facilitate development on the Town’s smaller properties, which constitute less than 5 percent of the Town’s total acreage.

Conversely, the R-1A standards are set to be more conservative, at 10x, as they apply to larger properties that have adequate developable area to protect trees. For context, the jurisdictions of San Mateo, Menlo Park, and Palo Alto have TPZ standards of 10x. However, Los Gatos and Woodside determine the TPZ for each tree individually. The Town’s Arborist has limited capacity to determine the TPZ for each tree individually, therefore, standards were set by zoning district and the exception process was established to take account for unique circumstances.

Per the “Guidelines” the Town Arborist has the ability to grant exceptions at the staff-level from the TPZ standards noted in Table 1, as follows:
- A TPZ exception in the R1-A from 10x to a minimum of 8x, for all development types unless otherwise specified.
- A TPZ exception from 6x to a minimum of 3x, for lots in the R1-B, or lots in the R1-A 10,000 square feet or less.
- A TPZ exception for all walls or fences from 6x the diameter, down to 3x the diameter.

Exceptions beyond these thresholds are subject to consideration by the Planning Commission.

Additionally, all decisions at the staff level are appealable to the Planning Commission. Similarly, all Planning Commission decisions are appealable to the City Council.

In 2023, there were a total of 30 staff-level TPZ exceptions and nine exceptions sought at the Planning Commission. All exceptions were granted.

At the January 24, 2024, Planning Commission meeting the Commission discussed the information summarized above and included in the staff report (Attachment 2). Commissioners also raised concerns that beyond the current TPZ review and exception processes, there is an increasing number of tree removals attributed to SB9 lot splits and the development of ADUs that are less than 800 square feet. Ultimately, the alignment of standards to facilitate either a more conservative or flexible process had trade-offs that the Commission found are not consistent with current Town goals.

Alignment of the standards to R1-A is a more conservative approach that would present a new procedural development constraint to R1-B properties. This constraint would be due to an increase in staff or Planning Commission review time, as well as costs attributed to application fees. Adding new constraints to development is not advisable while the Town continues its effort to achieve Housing Element certification by the State, which promotes removing constraints on housing development. Alternatively, alignment of the standards to R1-B provides greater flexibility for development but reflects a loss of oversight for tree protection on over 95 percent of the Town’s acreage. The Planning Commission also indicated that the Town appears to have had current

Heritage Tree Preservation Standards
FEBRUARY 21, 2024

success in administering the existing program, as evidenced by the reasonable pace of exception requests and the lack of appeals. As a result of this discussion, the Planning Commission recommends that the City Council maintain the current standards pertaining to the TPZs for R-1A and R-1B.

FINDINGS
The recommendation to maintain the existing Guidelines is consistent with the General Plan goals, policies, and implementation programs. As described above, changes to the existing Guidelines may present inconsistencies with current goals to protect existing Heritage Trees, while facilitating the development of housing.

CONCLUSION
The Planning Commission recommends that the City Council maintain the current standards pertaining to the TPZs for R-1A and R-1B.

ENVIRONMENTAL CONSIDERATIONS
This is not a project per the CEQA Guidelines. Alignment of the TPZ standards would result in procedural changes.

FISCAL IMPACT
The cost associated with the alignment of standards would be paid by the applicants of related development projects through application fees.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,400 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has been before the Planning Commission

Heritage Tree Preservation Standards
FEBRUARY 21, 2024

ATTACHMENTS

1. Heritage Tree Preservation Standards and Specifications (“Guidelines”)

2. January 24, 2024 Planning Commission Staff Report

Item No. 10
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARINGS
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: BRITTANY BENDIX, TOWN PLANNER
DATE: FEBRUARY 21, 2024
SUBJECT: FIRST READING OF AN ORDINANCE TO REPEAL AND REPLACE ATHERTON MUNICIPAL CODE CHAPTER 17.52 “ACCESSORY
DWELLING UNITS,” AND TO AMEND CHAPTER 17.36 “PUBLIC
FACILITIES AND SCHOOLS DISTRICT (PFS)” AND CHAPTER 17.60 “DEFINITIONS.”
RECOMMENDATION:

Staff recommends that the City Council conduct a public hearing to review the first reading of the ordinance that repeals and replaces Chapter 17.52 “Accessory Dwelling Units” and amends Chapter 17.36 “Public Facilities and Schools District (PFS)” and Chapter 17.60 “Definitions.”

BACKGROUND
The City Council introduced and discussed updates to the Town’s Accessory Dwelling Unit (ADU) ordinance at its meetings on November 15, 2023 and January 17, 2024. The staff reports for these meetings are provided as links at Attachments 1 and 2, respectively. Because many of the proposed updates are required by state law, discussion among Councilmembers has previously focused on the following topic areas where local jurisdictions have the greatest ability to influence ADU development:

1. Bonus ADU Program

2. ADUs Above Detached Garages, Fencing and Screening

3. Heritage Tree Standards
At the meeting on January 17, 2024, the Council directed staff to further refine the proposed ordinance as it relates to the establishment of a Bonus ADU program and requirements for property line fencing or landscaping for certain ADUs. This report summarizes the changes that have been added to the proposed ordinance update since the January 17, 2024 meeting. A draft ordinance, with red-lined text that shows all changes from the existing language in the Atherton Municipal

First Reading for ADU Ordinance
February 21, 2024

Code (AMC) is included as Attachment 3; a clean copy of the draft ordinance is included as Attachment 4.

ANALYSIS

1. Bonus ADU Program. The Council discussed the establishment of a Bonus ADU program to incentivize the development and documentation of ADUs that are available to lower income households. This program would be voluntary, applicable only to lots that are 2 acres or greater and recorded through a deed-restriction. After discussion, the Council voted to revise the ordinance to create a tiered program that would require rental of a Bonus ADU to either a lowincome household for a period of 15 years, or a very low-income household for a period of 10 years. Additionally, the Council modified the program to require that Bonus ADUs must be rented for a period of 9 months or more. Staff has also included language that requires Bonus ADUs to comply with the Town’s setbacks for accessory structures. While this direction was not expressed in the motion, it was discussed early in the meeting and appeared to have a consensus.

Staff has included these modifications to section 17.52.040(B)(3) of the draft ordinance, which now states:
“On lots that allow single-family dwellings and are a minimum of two (2) acres, the property owner may have a detached “bonus” ADU provided the following conditions are met:
a. The bonus ADU is deed restricted as a housing unit available to a low-income household for a period of 15 years or a very low-income household for a period of 10 years. Income levels shall be consistent with the income limits established by the U.S.

Department of Housing and Urban Development (HUD) and based on the Area Median Income (AMI) for San Mateo County.
b. The bonus ADU must be rented for a period of nine (9) months or longer. c. The bonus detached unit must comply with the setbacks for accessory buildings and structures, in AMC Section 17.40.040(A).”

2. ADUs Above Detached Garages, Fencing and Screening. The Council supports the allowance of ADUs above detached garages; however, the Council provided additional direction related to the fencing and screening of such units, as well as any other ADUs within the Town’s setbacks for accessory buildings and structures. In previous drafts of the proposed ordinance the fencing requirements for both the ADUs above detached garages and ADUs located within the Town’s setbacks were combined. For clarity, staff has separated these standards into Section 17.52.040(J)(3) and (J)(4). As directed, staff has also clarified that the required fencing would apply to all property lines (including the front) and should be both solid and opaque. Additionally, any existing landscaping used to meet this screening requirement should also be 8-feet tall and opaque.

Staff has included these modifications to section 17.52.040(J) of the draft ordinance, which now states:

First Reading for ADU Ordinance
February 21, 2024

“3. New ADUs that are constructed within the setbacks for accessory buildings and structures, as identified in AMC Section 17.40.040(A) must provide an 8-foot-high fence for screening. The required fence shall be solid, opaque, and extend along the entire front, side or rear property line that is adjacent to the reduced setback area. If the property line is already adequately screened with landscaping that is at least 8-feet tall and opaque, then no new fencing is required.

4. New ADUs that are constructed above a detached accessory garage, must provide an 8- foot-high fence for screening. The required fence shall be solid, opaque and extend along the entire front, side or rear property line that is adjacent to the ADU. If the property line is already adequately screened with landscaping that is at least 8-feet tall and opaque, then no new fencing is required.”
FINDINGS:

The proposed zoning text amendments are consistent with the General Plan goals, policies, and implementation programs. The proposed Zoning Ordinance amendments allow the Town to be compliant with recent changes in state law related to the development of Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). Amendments proposed address the following General Plan Goal, Objectives, and Policy:

Housing Element Goal 3.720 Use Accessory Dwelling Units to meet a substantial portion of the Town’s moderate to very low-income
housing need.

Housing Element Objective 3.721 A. Realize the construction of 280 new accessory dwelling units planned for occupancy by moderate to
extremely low-income households in Atherton from
2023-2031.

Housing Element Policy 3.722 A. Actively promote the Accessory Dwelling Unit provision of the Atherton Zoning Ordinance by
encouraging homeowners and developers to include
attached or detached Accessory Dwelling Units in
existing or new homes.

B. Comprehensively update the Town’s Accessory
Dwelling Unit (ADU) Ordinance to amend any identified
zoning development standards which may unduly
constrain development of ADUs.

Housing Element Policy 3.762 B. The Town shall continue to encourage the production and availability of more affordable housing through the development of new accessory dwelling units, and
private and public-school faculty and student housing.

First Reading for ADU Ordinance
February 21, 2024

CONCLUSION:

To respond to the current state housing crisis, the state passed a series of bills designed to encourage the production of both ADUs and JADUs. Cities are expected to update their local ordinances to comply with the state legislation. If the Town fails to conform its local ordinance, applicants would be permitted to develop under the state legislation. Since the Town currently has several ADU applications pending, adopting the local updates will allow the Town to process applications with more clarity and compliance. The attached ordinance is drafted to comply with the minimum, more permissive state regulations. Additionally, adoption of amendments to the ADU Ordinance to incorporate the more permissive state requirements, may further promote the development of ADUs in Town, which may in turn assist the Town fulfilling its Regional Housing Needs Allocations (RHNA) requirements for the adopted 6th Cycle Housing Element.

ENVIRONMENTAL CONSIDERATIONS
The project is Categorically Exemption per Section 15305 of the CEQA Guidelines. Section 15305 relates to Minor Alterations in Land Use Limitations, as the ordinance amendments would not result in any changes to land use or density.

FISCAL IMPACT
The cost associated with the preparation of the draft Ordinance amendments are included within the annual Planning Department budget. The cost to implement the Ordinance will be paid for the applicants of related development projects.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Legal advertisement of this hearing was published in The Almanac newspaper. Notice of this hearing was also mailed to all property owners within the Town. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

ATTACHMENTS

1. City Council November 15, 2023 Staff Report (Link)

2. City Council January 17, 2024 Staff Report (Link)

3. Draft ADU Ordinance (Changes shown in red)

4. Draft ADU Ordinance (Tracked changes)

Attachment 3 (Changes in Red)
Ordinance ______ Page 1 of 17 Date
DRAFT ORDINANCE _____

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON TO REPEAL AND REPLACE CHAPTER 17.52 AND AMEND CHAPTERS 17.36 AND

17.60 OF THE ATHERTON MUNCIPAL CODE REGULATING ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS
WHEREAS, the Town of Atherton has historically regulated the construction of accessory structures within zones designated for residential use in a manner that is consistent with the character of the Town and that values the privacy of the Town’s residents, and
WHEREAS, California has a shortage of housing and particularly affordable housing and the State Legislature has in recent years undertaken a number of measures to incentivize the construction of additional housing stock to address this shortage, and WHEREAS, the City Council supports the construction of additional housing stock throughout the state but strongly opposes the State Legislature’s approach to incentivizing such construction where that approach usurps local land use control, and WHEREAS, the City Council opposes the changes in state law that take away local land use control over the development of accessory dwelling units and junior accessory dwelling units, and makes conforming changes to the Atherton Municipal Code under protest.

The City Council of the Town of Atherton does hereby ordain as follows:

Section 1. TITLE
This Ordinance shall be known as the Town of Atherton ("Town") Accessory Dwelling Unit Ordinance. This Ordinance shall be applicable in the incorporated territory of the Town.

Section 2. PURPOSE & AUTHORITY
The purpose of this Ordinance is to adopt regulations governing the development of accessory dwelling units ("ADUs") and junior accessory dwelling units ("JADUs]") in accordance with the changes made to State ADU laws found at Government Code section 65852 et seq. by various Senate and Assembly Bills, including SB 13, AB 68, and AB 881.

Section 3. AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER

17.52 Chapter 17.52 is hereby deleted and re-enacted to read as follows:

Attachment 3 (Changes in Red)
Ordinance ______ Page 2 of 17 Date
Chapter 17.52

ACCESSORY DWELLING UNITS
Sections:

17.52.010 Purpose.

17.52.020 Zones Allowed.

17.52.030 Definitions.

17.52.040 Development Standards and General Requirements.

17.52.050 Application Review.

17.52.010 Purpose.

The purpose of this chapter is to regulate accessory dwelling units in residential zoning districts and on residential property consistent with state law (California Government Code Section 65852 et seq.). Implementation of this chapter is intended to provide for additional housing opportunities by increasing the number of units available within existing neighborhoods while maintaining the character of the area. The City Council of the Town of Atherton adopts this chapter to comply with SB 13, AB 68, AB 881, AB 2221, and AB 2097 under protest, as it is the Council’s position that in enacting these laws, the legislature has improperly usurped local land use authority.

17.52.020 Zones Allowed.

Junior accessory dwelling units shall be allowed in all areas zoned to allow single-family residential and accessory dwelling units shall be allowed in all areas zoned to allow singlefamily residential and multifamily residential uses in compliance with the development standards set forth in section 17.52.040 (Development Standards and General Requirements) of this Chapter.

17.52.030 Definitions.

A. “Accessory dwelling unit” or “ADU” means a building or portion of a building designed for use and occupancy by people living independently of the occupants of the main residence building. The ADU shall be on the same lot as the main residence. An ADU can be an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing single-family or multifamily development. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation. An accessory dwelling unit also includes the following:

1. An efficiency unit.

2. A manufactured home, as defined in Section 18007 of the Health and Safety Code.

Attachment 3 (Changes in Red)
Ordinance ______ Page 3 of 17 Date
B. “Attached accessory dwelling unit” means a newly constructed unit that is connected to the primary single-family home by at least one wall.

C. “Detached accessory dwelling unit” means an accessory dwelling unit that is not structurally attached to the main residence.

D. “Efficiency unit” means a living unit which includes all the following:
• Size of at least 150 square feet.
• For units that are not accessible or adaptable, a partial kitchen with a sink (minimum 18 inches wide), a permanently installed two or more burner cooktop and oven, hood vent, and refrigerator (minimum 10 cubic feet), each having a clear working space of not less than 30 inches in front of the counter. o Food preparation counter or counters that total at least 20 square feet. o Storage cabinets that total at least 30 cubic feet of shelf space o A separate closet.
• Compliance with light and ventilation requirements of the Atherton Building Code. • A separate bathroom containing a water closet (toilet), lavatory (bathroom sink) and bathtub and/or shower.

E. “High-quality transit corridor” pursuant to Section 21155 of the Public Resources Code means a corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute hours. A project shall be considered to be within one-half mile of a major transit stop or high-quality transit corridor if all parcels within the project have no more than 25 percent of their area farther than one-half mile from the stop or corridor.

F. “Junior Accessory dwelling unit” or “JADU” means a unit that is no more than 500 square feet in size and contained entirely within a single-family residence. A junior accessory dwelling unit shall include an efficiency kitchen, which shall include all of the following: a cooking facility with appliances and a food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit. A junior accessory dwelling unit may include separate sanitation facilities or may share sanitation facilities with the existing structure.

G. “Living area” for the purpose of this chapter, means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

H. “Major Transit Stop” pursuant to Sections 21064.3 and 21155 of the Public Resources Code, means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute period, or major transit stops that are included in the applicable regional transportation plan. A project shall be considered to be within one-half mile of a major transit stop if all parcels within the project have no more than 25 percent of their area farther than one-half mile from the stop or corridor.

Attachment 3 (Changes in Red)
Ordinance ______ Page 4 of 17 Date
I. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public. Pursuant to Section 21155 of the Public Resources Code.

17.52.040 Development Standards and General Requirements.

Unless otherwise stated in Section 17.52.050 of this Ordinance, ADUs and JADUs are permitted, provided the following standards and requirements are incorporated and met.

A. Accessory Dwelling Use. All ADUs and JADUs shall be located on the same lot with an existing or proposed dwelling and considered an accessory residential use to the primary residence. ADUs and JADUs do not count towards the allowable density for the lot upon which it is located.

B. Maximum Number of ADUs and JADUs per lot.

1. One ADU and one JADU per lot with a proposed or existing single-family dwelling if all of the following apply:
a. The ADU or JADU is within the proposed space of a single-family dwelling, existing space of a single-family dwelling or in an accessory structure. The ADU may include an expansion of not more than 150 square feet beyond the same physical dimensions as an existing accessory structure. An expansion beyond the physical dimensions of an existing accessory structure shall be limited to accommodating ingress and egress. b. The space has exterior access separate from the proposed or existing single-family dwelling.
c. The side and rear setbacks are sufficient for fire and safety. d. The JADU complies with the requirements of Section 65852.22.

2. One detached, new construction, ADU that does not exceed 800 square-feet, complies with the height restrictions in this section, and provides a minimum of four-foot side and rear yard setbacks for a lot with a proposed or existing single-family dwelling. The accessory dwelling unit may be combined with a JADU.

3. On lots that allow single-family dwellings and are a minimum of two (2) acres, the property owner may have a detached “bonus” ADU provided the following conditions are met:
a. The bonus ADU is deed restricted as housing unit available to a lowincome household for a period of 15 years or a very low-income household for a period of 10 years. Income levels shall be consistent with the income limits established by the U.S. Department of Housing

Attachment 3 (Changes in Red)
Ordinance ______ Page 5 of 17 Date
and Urban Development (HUD) and based on the Area Median Income (AMI) for San Mateo County.
b. The bonus ADU must be rented for a period of nine (9) months or longer. c. The bonus detached ADU must comply with the setbacks for accessory buildings and structures, in AMC Section 17.40.040(A).

4. Lots that allow multifamily dwellings.
a. Multiple accessory dwelling units are allowed within the portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with state building standards for dwellings.
b. At least one ADU is allowed within an existing multifamily dwelling. The total number of ADUs allowed is up to 25 percent of the existing multifamily dwelling units.
c. Not more than two ADUs that are located on a lot that has an existing or proposed multifamily dwelling, but are detached from that multifamily dwelling and are subject to applicable height limits and a four-foot rear and side setbacks.
i. If an existing multifamily dwelling has a rear or side setback of less than four feet, no modification of the existing multifamily dwelling is required as a condition of approving an ADU.

C. Floor Area Requirements.

1. No ADU or JADU may be smaller than the size required to allow an efficiency unit pursuant to Health and Safety Code Section 17958.1, which is 150 square feet. The maximum size of an efficiency unit is 500 square feet.

2. The maximum size for a JADU is 500 square feet.

3. The maximum size for an ADU is 1,200 square feet.

4. The floor area of an attached ADU shall not exceed fifty percent of the existing floor area of the main residence, unless necessary to accommodate at least an 800 square foot ADU.

5. Garage and accessory structures ancillary to an ADU are not considered part of the ADU living area and are not included in the ADU floor area calculations.

D. Exemptions from Maximum Floor Area Limitations.

1. The first 800 square feet of floor area of each ADU, attached and detached, and up to five hundred square feet for each JADU shall be excluded from maximum floor area calculations.

Attachment 3 (Changes in Red)
Ordinance ______ Page 6 of 17 Date

2. Additional floor area for each ADU may be excluded from maximum floor area calculations where staff determines the following conditions are met:
a. If a detached ADU meets and/or exceeds the minimum side and rear setbacks of Chapter 17.40 Accessory Buildings and Structures, then the ADU will be allowed an additional floor area exemption beyond the first 800 square feet of floor area, up to a total of 1,200 square feet. b. If an attached ADU is located in the main buildable area and encroaches into the side and rear yard setbacks by not more than twenty percent (20%) of the required setback, then the ADU shall be allowed an additional floor area exemption beyond the first 800 square feet of floor area, up to a total of twelve 1,200 square feet.

3. No floor area limitation shall be required for any conversion of an existing legal non-conforming building to an ADU.

4. Interior stairs are exempt from floor area calculations if the stairs accommodate access to a new ADU located above an existing or proposed detached garage that complies with accessory structure setback requirements.

E. Basements.

1. Habitable basements are allowed under detached ADUs; however, these basements shall count toward the floor area of the ADU. An internal connection from the ADU to the habitable basement is required. No special structures permit is required for these basements.

2. Habitable basements are allowed under attached ADUs; however, these basements shall count toward the floor area of the ADU if located outside the main building area setback. An internal connection from the ADU to the habitable basement is required.

3. Habitable basements are allowed under a JADU; however, these basements will be considered as the basement for the main residence and will not count toward the square footage of the JADU. No internal connection from the JADU will be allowed into the basement. Basements accommodating JADUs must be within the main building area.

4. Non-habitable basements under ADUs are only allowed outside the accessory structure setback and are subject to the Heritage Tree Ordinance. Exterior access to the non-habitable basement shall be located outside the accessory structure setback.

5. The floor area of an attached ADU or JADU does not count toward the basement allowance under 17.44.030.A.

F. Setback Requirements. Except as specified below, all ADUs and JADUs shall comply with the setback requirements of the zone in which a unit is to be located.

Attachment 3 (Changes in Red)
Ordinance ______ Page 7 of 17 Date

1. JADUs shall have the same setbacks as required for the main residence.

2. A newly constructed detached or attached ADU that is 800 square feet or less must be located at least 4 feet from a side or rear property line. This type of ADU does not have a front yard setback.
a. No decks or mechanical equipment are allowed in the four-foot side and rear setback.

3. A newly constructed attached ADU that has a floor area greater than 800 square feet and no more than 1,200 square feet shall be located in the main building area. These ADUs may encroach into side and rear yard setbacks by not more than twenty percent (20%) of the required setback.

4. A newly constructed detached ADU that has a floor area greater than 800 square feet and no more than 1,200 square feet shall be located maintain the setbacks for accessory buildings.

5. A newly constructed detached ADU shall maintain the required separation distances between the proposed or existing main residence, accessory buildings and accessory structures as required in the accessory structures section of the zoning code, unless necessary to accommodate an ADU of 800 square feet ADU or less.

6. Existing Structure. No setback shall be required for an existing living area or accessory structure or a structure constructed in the same location and to the same dimensions as an existing structure that is converted to an ADU or to a portion of an ADU. A setback of at least four feet from the side and rear lot lines is required for an accessory dwelling unit that is not converted from an existing structure or a new structure constructed in the same location and to the same dimensions as an existing structure.

7. For double frontage and corner lots, the front yard is the yard that is adjacent to the designated front property. The rear yard shall be the yard adjacent to the property line on the opposite side of the property from the designated front property line. The address for the ADU shall be on the street adjacent to the front yard.

G. Entrance Requirements. Any new attached ADU or JADU that is incorporated into a proposed or existing primary residence shall have a separate entrance facing the side or rear yard, where feasible. Any new detached ADU shall have a separate entrance facing towards the interior of the lot.

H. Height.

1. A maximum height of 16 feet is allowed for a detached ADU on a lot with an existing or proposed single-family or multifamily dwelling.

2. A maximum height of 18 feet is allowed for a detached accessory dwelling unit on a lot with an existing or proposed single-family or multifamily dwelling unit

Attachment 3 (Changes in Red)
Ordinance ______ Page 8 of 17 Date
that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor. An additional two feet in height to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit is also allowed.

3. A maximum height of 18 feet for a detached accessory dwelling unit on a lot with an existing or proposed multifamily, multistory dwelling.

4. A maximum height of 25 feet or the allowed height of the zoning district, whichever is lower, is allowed for an accessory dwelling unit that is attached to a primary dwelling.

5. Accessory dwelling units are limited to 2 stories.

6. A maximum height of 25 feet is allowed for a detached ADU located above a garage, provided that:
a. The total height is inclusive of the garage,
b. The garage complies with the accessory structure setback requirements of the Zoning Code, and,
c. The ADU is accessed through a ground level entry vestibule and an interior stair.
d. The roofline shall be consistent with the style of the main residence. For example, a gabled roof form on the main residence shall require a gabled roof form on the ADU above garage.
e. If the second story floor area accommodating the ADU is less than the ground floor area, the residual roofing above the ground floor shall not accommodate a roof deck or balcony.

I. Heritage Tree Ordinance.

1. Pursuant to California Government Code Section 65852.2(a), ADUs up to 800 square feet and JADUs up to 500 square feet are exempt from the Heritage Tree Ordinance. However, if state law changes and enables the application of the Heritage Tree Ordinance to ADUs that are 800 square feet or less and JADUs that are 500 square feet or less, this exemption will cease immediately. In all other cases, the Heritage Tree Ordinance applies. The main residence and all other accessory buildings/structures are subject to the Heritage Tree Ordinance.

2. Detached ADUs that are greater than 800 square feet may seek administrative exceptions to the Tree Protection Zone for a distance up to 6x in the R1-A zoning district. The Town Arborist will review such requests for ADUs, concurrently with review by Planning staff.

3. Any tree removal permitted by the Town in relation to the construction of an ADU must occur after the issuance of a related building permit. Such building

Attachment 3 (Changes in Red)
Ordinance ______ Page 9 of 17 Date
permit must then adhere to time limits set forth in Atherton Municipal Code (AMC) Section 15.40.180. Penalties and remedies pursuant to AMC

8.10.070(B) may result in cases where trees are removed in relation to the approval of an ADU and the ADU is not constructed.

4. Expansion to Existing ADUs. If an existing ADU was previously exempt from the Heritage Tree Ordinance due to its square footage and therefore, resulted in the removal of a heritage tree; then any expansion to the subject ADU must provide a replacement planting consistent with AMC Chapter 8.10.

J. Privacy, Screening and Landscaping.

1. New ADUs constructed above the ground floor shall also be designed to reasonably preserve the privacy of adjacent property owners. Appropriate design techniques to preserve privacy include obscured glazing, the use of clerestory windows that are above eye level, screening treatments, locating windows toward the existing on-site residence, or providing no windows on facades facing adjacent properties.

2. Landscape screening for the ADU shall be installed to the greatest extent feasible.

3. New ADUs that are constructed within the setbacks for accessory buildings and structures, as identified in AMC Section 17.40.040(A) must provide an 8-foothigh fence for screening. The required fence shall be solid, opaque, and extend along the entire front, side or rear property line that is adjacent to the reduced setback area. If the property line is already adequately screened with landscaping that is at least 8-feet tall and opaque, then no new fencing is required.

4. New ADUs that are constructed above a detached accessory garage, must provide an 8-foot-high fence for screening. The required fence shall be solid, opaque and extend along the entire front, side or rear property line that is adjacent to the ADU. If the property line is already adequately screened with landscaping that is at least 8-feet tall and opaque, then no new fencing is required.

5. No sidewall height limitations apply to ADUs.

K. Lighting Restrictions. Any lighting associated with an ADU or JADU shall be shielded or downlit and shall not shine onto adjoining properties, while meeting the minimum Building Code.

L. Parking Requirements.

1. No parking is required for a JADU.

2. Unless subject to one of the exceptions immediately below, each ADU shall have assigned to it one parking space per ADU. These spaces may be provided as tandem parking on an existing driveway.

Attachment 3 (Changes in Red)
Ordinance ______ Page 10 of 17 Date

3. No additional parking shall be required if one of the following conditions applies to the ADU:
a. The ADU is located within one-half mile walking distance of public transit. b. The ADU is located within an architecturally and historically significant district.
c. The ADU is part of a proposed or existing primary residence or an existing accessory structure.
d. On-street parking permits are required but not offered to the occupant of the ADU.
e. A car share vehicle is located within one block of the ADU. f. When a permit application for an ADU is submitted with a permit application to create a new single-family dwelling or a new multifamily dwelling on the same lot, provided that the ADU or the parcel satisfies any other criteria listed in this paragraph.

4. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, off-street parking spaces do not need to be replaced.

5. A demolition permit for a detached garage that is to be replaced with an ADU shall be reviewed with the application for the ADU and issued at the same time.

M. ADU Rental. An ADU or JADU may be rented separate from the primary residence but may not be sold or otherwise conveyed separate from the primary residence.

Rentals of any ADU or JADU must be for longer than thirty days.

N. Owner Occupancy. The owner occupancy requirements detailed in this section shall apply to all lawfully permitted ADUs and JADUs within the Town on a singlefamily lot:

1. ADUs and JADUs permitted before January 1, 2020. The owner-occupancy requirements applicable to the ADU or JADU at the time of its permitting shall apply.

2. For ADUs and JADUs permitted on or after January 1, 2020, no owneroccupancy requirements shall apply.

O. Passageways and Internal Connections.

1. No passageway, as defined in California Government Code Section 65852.2, that is unobstructed clear to the sky and extends from a street to one entrance of the ADU, shall be required in conjunction with the construction of an ADU or JADU.

2. Internal connections are allowed for attached ADUs and JADUs.

Attachment 3 (Changes in Red)
Ordinance ______ Page 11 of 17 Date

3. Internal connections are not allowed for detached ADUs to other accessory buildings, unless the connection facilitates an interior stairwell that provides access to a detached ADU located above a garage.

P. Compliance with Applicable Requirements. ADUs and JADUs shall meet all applicable zoning and fire regulations and shall comply with local building codes.

Fire sprinklers shall not be required for the ADU if they are not required for the primary residence. The construction of an accessory dwelling unit shall not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.

Q. Nonconforming conditions. Nonconforming zoning conditions do not need to be corrected as part of an ADU or JADU approval. An ADU shall be approved regardless of nonconforming zoning conditions, building code violations, or unpermitted structures that do not present a threat to public health and safety and are not affected by the construction of the accessory dwelling unit.

R. Impact Fees. No impact fees will be charged on an ADU less than 750 square feet.

Any impact fees charged for an accessory dwelling unit of 750 square feet or more shall be charged proportionately in relation to the square footage of the primary dwelling unit.

S. Utility Connections. A new ADU where there is an existing main residence shall not be required to have separate utility connections. A new ADU combined with a new house shall have separate utility connections. The connection may be subject to a connection fee or capacity charge that shall be proportionate to the burden of the proposed accessory dwelling unit, based upon either its square feet or the number of its drainage fixture unit (DFU) values, as defined in the Uniform Plumbing Code adopted and published by the International Association of Plumbing and Mechanical Officials, upon the water or sewer system. This fee or charge shall not exceed the reasonable cost of providing this service.

T. A certificate of occupancy for an accessory dwelling unit will only be issued after a certificate of occupancy is issued for the primary dwelling.

U. In enforcing building standards pursuant to Article 1 (commencing with Section 17960) of Chapter 5 of Part 1.5 of Division 13 of the Health and Safety Code for an accessory dwelling unit described in paragraph (1) or (2), the Town of Atherton upon request of an owner of an accessory dwelling unit for a delay in enforcement, shall delay enforcement of a building standard, subject to compliance with Section 17980.12 of the Health and Safety Code:

1. The accessory dwelling unit was built before January 1, 2020.

2. The accessory dwelling unit was built on or after January 1, 2020, in the Town of Atherton that, at the time the accessory dwelling unit was built, had a noncompliant accessory dwelling unit ordinance, but the ordinance is compliant at the time the request is made.

Attachment 3 (Changes in Red)
Ordinance ______ Page 12 of 17 Date

17.52.050 Application Review.

A completed application for an ADU or JADU that complies with the provisions of this chapter shall be considered ministerial, without discretionary review or a public hearing, within sixty days after receiving a complete application unless either:

A. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay; or
B. If a permit application for an ADU or JADU is submitted along with a permit application to create a new primary residence, the Town may delay acting on the permit application for the ADU or JADU until the Town acts on the permit application to create the new primary residence. At such time the permit application for such ADU or JADU is considered, it will still be considered ministerially without discretionary review or a public hearing, regardless of its having been submitted along with an application for a new primary residence.

Section 4. AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER 17.36 Chapter 17.36 is hereby amended to include Accessory Dwelling Units as a land use permitted by right as follows:

17.36.030 Allowed Uses and Permit Requirements.

Table 17.36.030-1 (Allowed Uses and Permit Requirements for PFS District) identifies the allowed uses in the PFS district subject to the development standards of this chapter and all other provisions of this title. Allowed use provisions are symbolized in the table as follows:

P = Land use permitted by right
CUP = Land use permitted with
approval of a conditional
use permit
L/ER = Land use permitted with
location and environmental
review

Attachment 3 (Changes in Red)
Ordinance ______ Page 13 of 17 Date
Table 17.36.030-1. Allowed Uses and Permit Requirements for PFS District Zoning
District
Land Use
PFS
Public library P
Public school P
Town corporation
yard
P
Town hall and
associated
community uses
P
Accessory Dwelling
Unit in conjunction
with multifamily
residential uses
P
Emergency shelters P4
Churches and places
of worship
CUP
Convents CUP
Country clubs CUP
Residential
associated with
primary
nonresidential use of
property on same
site1
CUP

Attachment 3 (Changes in Red)
Ordinance ______ Page 14 of 17 Date
Zoning
District
Land Use
PFS
Multiple-family
residential uses that
could accommodate
housing for very lowand low-income
households
associated with
primary
nonresidential use of
property on same site
L/ER5
Private schools CUP2, 3
Public utilities and
facilities, uses, and
structures
CUP
Transportation
terminal facilities
CUP
Notes:
1 Examples include dorms or teacher housing associated with school site, convent when associated with religious institutions, etc.
2 Where a master plan for a private school has been prepared and filed with the town for public record, any application for a conditional use permit shall be compared to the master plan for consistency with that document. All building and/or faculty changes, improvements, or new construction shall require a conditional use permit. To that end, all conditional use permit applications shall include the following:
a. Maps and diagrams showing the proposal in relation to the master plan layout; b. History of student and faculty growth and projections of future growth, including an analysis of that growth’s consistency with the master plan projections; c. A traffic and parking analysis of the proposal and comparison to the master plan projections;
d. A circulation plan showing how the traffic and pedestrian circulation will function upon implementation of the proposals; and

Attachment 3 (Changes in Red)
Ordinance ______ Page 15 of 17 Date
e. Other information that might be required for specific proposals, such as noise analyses, lighting plans, landscape screening plans, heritage tree locations, and other similar information.
3 In addition to other conditions of approval, the planning commission shall require the following items where relevant:
a. Identification of the approved uses and hours of operation; and b. Clustering of high intensity or noise-intense structures and uses (such as gymnasiums, theaters, athletic facilities) away from neighboring residential uses, where possible.
4 Emergency shelters shall be permitted only when located within the Town Civic Center property; defined as Lots 1, 2, 24, 25 and 26, Watlinton Park RSM (Resubdivision Maps) 5/8.
5 Where a master plan for a private school has been prepared and filed with the town for public record that includes multifamily residential uses that could accommodate housing for very low- and low-income households, such multifamily residential uses shall be subject to planning commission public hearing and review of the location, size, proximity to heritage trees and environmental aspects of the project but shall not result in the denial of the use.

Section 5. AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER

17.60 Chapter 17.60 is hereby amended to the definition of "Kitchen" and add the definition of "Efficiency Kitchen,” as follows:
“Kitchen” means any room or area intended or designed to be used or maintained for the cooking, storing, and preparation of food and includes facilities for cleaning, preparation, and storage of food and cooking and eating utensils. A standard kitchen shall have the following:

1. A cooktop, oven, hood vent

2. A refrigerator that has the following minimum dimensions 28 inches wide and 61 inches tall

3. Sink 24 inches wide with at least a 1.5 inch drain

4. Dishwasher

5. Food preparation counter or counters that total at least 20 square feet

6. Storage cabinets that total at least 40 square feet of shelf space

7. Kitchen area of at least 80 square feet
“Efficiency Kitchen” means a kitchen that includes each of the following:

1. A cook top, oven, and hood vent

2. Sink that is at least 18 inches wide with at least a 1.5 inch drain

Attachment 3 (Changes in Red)
Ordinance ______ Page 16 of 17 Date

3. Food preparation counter or counters that total at least 10 square feet in area.

4. Storage cabinets that total at least 30 square feet of shelf space.

5. Kitchen area of at least 50 sq. ft.

Section 6. SEVERABILITY & REVIVAL OF PRIOR TOWN ADU ORDINANCE If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. To the extent that prior Town ordinances governed any portion of this Ordinance held invalid, such prior Town ordinances shall again become effective if any portion of this Ordinance is held invalid.

Section 7: EFFECTIVE DATE
This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.

Town of Atherton, a municipal corporation
MAYOR: __________________________________

BILL WIDMER
ATTEST: __________________________________

ANTHONY SUBER, CITY CLERK
APPROVED AS TO FORM: __________________________________

ANDREAS BOOHER, CITY ATTORNEY

STATE OF CALIFORNIA
COUNTY OF SAN MATEO SS:

TOWN OF ATHERTON
I, Anthony Suber, City Clerk of the Town of Atherton, do hereby certify that the foregoing Ordinance had its first reading and was introduced during the public meeting of the City Council on the __th day of _________, and had its second reading and was adopted and passed during the public meeting of the City Council on the ____st day of _______, 2024, by the following vote:

Attachment 3 (Changes in Red)
Ordinance ______ Page 17 of 17 Date
AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: __________________________

ANTHONY SUBER
City Clerk

Attachment 3 (Changes in Red)
Ordinance ______ Page 1 of 17 Date
DRAFT ORDINANCE _____

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON TO REPEAL AND REPLACE CHAPTER 17.52 AND AMEND CHAPTERS 17.36 AND

17.60 OF THE ATHERTON MUNCIPAL CODE REGULATING ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS
WHEREAS, the Town of Atherton has historically regulated the construction of accessory structures within zones designated for residential use in a manner that is consistent with the character of the Town and that values the privacy of the Town’s residents, and
WHEREAS, California has a shortage of housing and particularly affordable housing and the State Legislature has in recent years undertaken a number of measures to incentivize the construction of additional housing stock to address this shortage, and WHEREAS, the City Council supports the construction of additional housing stock throughout the state but strongly opposes the State Legislature’s approach to incentivizing such construction where that approach usurps local land use control, and WHEREAS, the City Council opposes the changes in state law that take away local land use control over the development of accessory dwelling units and junior accessory dwelling units, and makes conforming changes to the Atherton Municipal Code under protest.

The City Council of the Town of Atherton does hereby ordain as follows:

Section 1. TITLE
This Ordinance shall be known as the Town of Atherton ("Town") Accessory Dwelling Unit Ordinance. This Ordinance shall be applicable in the incorporated territory of the Town.

Section 2. PURPOSE & AUTHORITY
The purpose of this Ordinance is to adopt regulations governing the development of accessory dwelling units ("ADUs") and junior accessory dwelling units ("JADUs]") in accordance with the changes made to State ADU laws found at Government Code section 65852 et seq. by various Senate and Assembly Bills, including SB 13, AB 68, and AB 881.

Section 3. AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER

17.52 Chapter 17.52 is hereby deleted and re-enacted to read as follows:

Attachment 3 (Changes in Red)
Ordinance ______ Page 2 of 17 Date
Chapter 17.52

ACCESSORY DWELLING UNITS
Sections:

17.52.010 Purpose.

17.52.020 Zones Allowed.

17.52.030 Definitions.

17.52.040 Development Standards and General Requirements.

17.52.050 Application Review.

17.52.010 Purpose.

The purpose of this chapter is to regulate accessory dwelling units in residential zoning districts and on residential property consistent with state law (California Government Code Section 65852 et seq.). Implementation of this chapter is intended to provide for additional housing opportunities by increasing the number of units available within existing neighborhoods while maintaining the character of the area. The City Council of the Town of Atherton adopts this chapter to comply with SB 13, AB 68, AB 881, AB 2221, and AB 2097 under protest, as it is the Council’s position that in enacting these laws, the legislature has improperly usurped local land use authority.

17.52.020 Zones Allowed.

Junior accessory dwelling units shall be allowed in all areas zoned to allow single-family residential and accessory dwelling units shall be allowed in all areas zoned to allow singlefamily residential and multifamily residential uses in compliance with the development standards set forth in section 17.52.040 (Development Standards and General Requirements) of this Chapter.

17.52.030 Definitions.

A. “Accessory dwelling unit” or “ADU” means a building or portion of a building designed for use and occupancy by people living independently of the occupants of the main residence building. The ADU shall be on the same lot as the main residence. An ADU can be an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing single-family or multifamily development. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation. An accessory dwelling unit also includes the following:

1. An efficiency unit.

2. A manufactured home, as defined in Section 18007 of the Health and Safety Code.

Attachment 3 (Changes in Red)
Ordinance ______ Page 3 of 17 Date
B. “Attached accessory dwelling unit” means a newly constructed unit that is connected to the primary single-family home by at least one wall.

C. “Detached accessory dwelling unit” means an accessory dwelling unit that is not structurally attached to the main residence.

D. “Efficiency unit” means a living unit which includes all the following:
• Size of at least 150 square feet.
• For units that are not accessible or adaptable, a partial kitchen with a sink (minimum 18 inches wide), a permanently installed two or more burner cooktop and oven, hood vent, and refrigerator (minimum 10 cubic feet), each having a clear working space of not less than 30 inches in front of the counter. o Food preparation counter or counters that total at least 20 square feet. o Storage cabinets that total at least 30 cubic feet of shelf space o A separate closet.
• Compliance with light and ventilation requirements of the Atherton Building Code. • A separate bathroom containing a water closet (toilet), lavatory (bathroom sink) and bathtub and/or shower.

E. “High-quality transit corridor” pursuant to Section 21155 of the Public Resources Code means a corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute hours. A project shall be considered to be within one-half mile of a major transit stop or high-quality transit corridor if all parcels within the project have no more than 25 percent of their area farther than one-half mile from the stop or corridor.

F. “Junior Accessory dwelling unit” or “JADU” means a unit that is no more than 500 square feet in size and contained entirely within a single-family residence. A junior accessory dwelling unit shall include an efficiency kitchen, which shall include all of the following: a cooking facility with appliances and a food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit. A junior accessory dwelling unit may include separate sanitation facilities or may share sanitation facilities with the existing structure.

G. “Living area” for the purpose of this chapter, means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

H. “Major Transit Stop” pursuant to Sections 21064.3 and 21155 of the Public Resources Code, means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute period, or major transit stops that are included in the applicable regional transportation plan. A project shall be considered to be within one-half mile of a major transit stop if all parcels within the project have no more than 25 percent of their area farther than one-half mile from the stop or corridor.

Attachment 3 (Changes in Red)
Ordinance ______ Page 4 of 17 Date
I. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public. Pursuant to Section 21155 of the Public Resources Code.

17.52.040 Development Standards and General Requirements.

Unless otherwise stated in Section 17.52.050 of this Ordinance, ADUs and JADUs are permitted, provided the following standards and requirements are incorporated and met.

A. Accessory Dwelling Use. All ADUs and JADUs shall be located on the same lot with an existing or proposed dwelling and considered an accessory residential use to the primary residence. ADUs and JADUs do not count towards the allowable density for the lot upon which it is located.

B. Maximum Number of ADUs and JADUs per lot.

1. One ADU and one JADU per lot with a proposed or existing single-family dwelling if all of the following apply:
a. The ADU or JADU is within the proposed space of a single-family dwelling, existing space of a single-family dwelling or in an accessory structure. The ADU may include an expansion of not more than 150 square feet beyond the same physical dimensions as an existing accessory structure. An expansion beyond the physical dimensions of an existing accessory structure shall be limited to accommodating ingress and egress. b. The space has exterior access separate from the proposed or existing single-family dwelling.
c. The side and rear setbacks are sufficient for fire and safety. d. The JADU complies with the requirements of Section 65852.22.

2. One detached, new construction, ADU that does not exceed 800 square-feet, complies with the height restrictions in this section, and provides a minimum of four-foot side and rear yard setbacks for a lot with a proposed or existing single-family dwelling. The accessory dwelling unit may be combined with a JADU.

3. On lots that allow single-family dwellings and are a minimum of two (2) acres, the property owner may have a detached “bonus” ADU provided the following conditions are met:
a. The bonus ADU is deed restricted as housing unit available to a lowincome household for a period of 15 years or a very low-income household for a period of 10 years. Income levels shall be consistent with the income limits established by the U.S. Department of Housing

Attachment 3 (Changes in Red)
Ordinance ______ Page 5 of 17 Date
and Urban Development (HUD) and based on the Area Median Income (AMI) for San Mateo County.
b. The bonus ADU must be rented for a period of nine (9) months or longer. c. The bonus detached ADU must comply with the setbacks for accessory buildings and structures, in AMC Section 17.40.040(A).

4. Lots that allow multifamily dwellings.
a. Multiple accessory dwelling units are allowed within the portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with state building standards for dwellings.
b. At least one ADU is allowed within an existing multifamily dwelling. The total number of ADUs allowed is up to 25 percent of the existing multifamily dwelling units.
c. Not more than two ADUs that are located on a lot that has an existing or proposed multifamily dwelling, but are detached from that multifamily dwelling and are subject to applicable height limits and a four-foot rear and side setbacks.
i. If an existing multifamily dwelling has a rear or side setback of less than four feet, no modification of the existing multifamily dwelling is required as a condition of approving an ADU.

C. Floor Area Requirements.

1. No ADU or JADU may be smaller than the size required to allow an efficiency unit pursuant to Health and Safety Code Section 17958.1, which is 150 square feet. The maximum size of an efficiency unit is 500 square feet.

2. The maximum size for a JADU is 500 square feet.

3. The maximum size for an ADU is 1,200 square feet.

4. The floor area of an attached ADU shall not exceed fifty percent of the existing floor area of the main residence, unless necessary to accommodate at least an 800 square foot ADU.

5. Garage and accessory structures ancillary to an ADU are not considered part of the ADU living area and are not included in the ADU floor area calculations.

D. Exemptions from Maximum Floor Area Limitations.

1. The first 800 square feet of floor area of each ADU, attached and detached, and up to five hundred square feet for each JADU shall be excluded from maximum floor area calculations.

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Ordinance ______ Page 6 of 17 Date

2. Additional floor area for each ADU may be excluded from maximum floor area calculations where staff determines the following conditions are met:
a. If a detached ADU meets and/or exceeds the minimum side and rear setbacks of Chapter 17.40 Accessory Buildings and Structures, then the ADU will be allowed an additional floor area exemption beyond the first 800 square feet of floor area, up to a total of 1,200 square feet. b. If an attached ADU is located in the main buildable area and encroaches into the side and rear yard setbacks by not more than twenty percent (20%) of the required setback, then the ADU shall be allowed an additional floor area exemption beyond the first 800 square feet of floor area, up to a total of twelve 1,200 square feet.

3. No floor area limitation shall be required for any conversion of an existing legal non-conforming building to an ADU.

4. Interior stairs are exempt from floor area calculations if the stairs accommodate access to a new ADU located above an existing or proposed detached garage that complies with accessory structure setback requirements.

E. Basements.

1. Habitable basements are allowed under detached ADUs; however, these basements shall count toward the floor area of the ADU. An internal connection from the ADU to the habitable basement is required. No special structures permit is required for these basements.

2. Habitable basements are allowed under attached ADUs; however, these basements shall count toward the floor area of the ADU if located outside the main building area setback. An internal connection from the ADU to the habitable basement is required.

3. Habitable basements are allowed under a JADU; however, these basements will be considered as the basement for the main residence and will not count toward the square footage of the JADU. No internal connection from the JADU will be allowed into the basement. Basements accommodating JADUs must be within the main building area.

4. Non-habitable basements under ADUs are only allowed outside the accessory structure setback and are subject to the Heritage Tree Ordinance. Exterior access to the non-habitable basement shall be located outside the accessory structure setback.

5. The floor area of an attached ADU or JADU does not count toward the basement allowance under 17.44.030.A.

F. Setback Requirements. Except as specified below, all ADUs and JADUs shall comply with the setback requirements of the zone in which a unit is to be located.

Attachment 3 (Changes in Red)
Ordinance ______ Page 7 of 17 Date

1. JADUs shall have the same setbacks as required for the main residence.

2. A newly constructed detached or attached ADU that is 800 square feet or less must be located at least 4 feet from a side or rear property line. This type of ADU does not have a front yard setback.
a. No decks or mechanical equipment are allowed in the four-foot side and rear setback.

3. A newly constructed attached ADU that has a floor area greater than 800 square feet and no more than 1,200 square feet shall be located in the main building area. These ADUs may encroach into side and rear yard setbacks by not more than twenty percent (20%) of the required setback.

4. A newly constructed detached ADU that has a floor area greater than 800 square feet and no more than 1,200 square feet shall be located maintain the setbacks for accessory buildings.

5. A newly constructed detached ADU shall maintain the required separation distances between the proposed or existing main residence, accessory buildings and accessory structures as required in the accessory structures section of the zoning code, unless necessary to accommodate an ADU of 800 square feet ADU or less.

6. Existing Structure. No setback shall be required for an existing living area or accessory structure or a structure constructed in the same location and to the same dimensions as an existing structure that is converted to an ADU or to a portion of an ADU. A setback of at least four feet from the side and rear lot lines is required for an accessory dwelling unit that is not converted from an existing structure or a new structure constructed in the same location and to the same dimensions as an existing structure.

7. For double frontage and corner lots, the front yard is the yard that is adjacent to the designated front property. The rear yard shall be the yard adjacent to the property line on the opposite side of the property from the designated front property line. The address for the ADU shall be on the street adjacent to the front yard.

G. Entrance Requirements. Any new attached ADU or JADU that is incorporated into a proposed or existing primary residence shall have a separate entrance facing the side or rear yard, where feasible. Any new detached ADU shall have a separate entrance facing towards the interior of the lot.

H. Height.

1. A maximum height of 16 feet is allowed for a detached ADU on a lot with an existing or proposed single-family or multifamily dwelling.

2. A maximum height of 18 feet is allowed for a detached accessory dwelling unit on a lot with an existing or proposed single-family or multifamily dwelling unit

Attachment 3 (Changes in Red)
Ordinance ______ Page 8 of 17 Date
that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor. An additional two feet in height to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit is also allowed.

3. A maximum height of 18 feet for a detached accessory dwelling unit on a lot with an existing or proposed multifamily, multistory dwelling.

4. A maximum height of 25 feet or the allowed height of the zoning district, whichever is lower, is allowed for an accessory dwelling unit that is attached to a primary dwelling.

5. Accessory dwelling units are limited to 2 stories.

6. A maximum height of 25 feet is allowed for a detached ADU located above a garage, provided that:
a. The total height is inclusive of the garage,
b. The garage complies with the accessory structure setback requirements of the Zoning Code, and,
c. The ADU is accessed through a ground level entry vestibule and an interior stair.
d. The roofline shall be consistent with the style of the main residence. For example, a gabled roof form on the main residence shall require a gabled roof form on the ADU above garage.
e. If the second story floor area accommodating the ADU is less than the ground floor area, the residual roofing above the ground floor shall not accommodate a roof deck or balcony.

I. Heritage Tree Ordinance.

1. Pursuant to California Government Code Section 65852.2(a), ADUs up to 800 square feet and JADUs up to 500 square feet are exempt from the Heritage Tree Ordinance. However, if state law changes and enables the application of the Heritage Tree Ordinance to ADUs that are 800 square feet or less and JADUs that are 500 square feet or less, this exemption will cease immediately. In all other cases, the Heritage Tree Ordinance applies. The main residence and all other accessory buildings/structures are subject to the Heritage Tree Ordinance.

2. Detached ADUs that are greater than 800 square feet may seek administrative exceptions to the Tree Protection Zone for a distance up to 6x in the R1-A zoning district. The Town Arborist will review such requests for ADUs, concurrently with review by Planning staff.

3. Any tree removal permitted by the Town in relation to the construction of an ADU must occur after the issuance of a related building permit. Such building

Attachment 3 (Changes in Red)
Ordinance ______ Page 9 of 17 Date
permit must then adhere to time limits set forth in Atherton Municipal Code (AMC) Section 15.40.180. Penalties and remedies pursuant to AMC

8.10.070(B) may result in cases where trees are removed in relation to the approval of an ADU and the ADU is not constructed.

4. Expansion to Existing ADUs. If an existing ADU was previously exempt from the Heritage Tree Ordinance due to its square footage and therefore, resulted in the removal of a heritage tree; then any expansion to the subject ADU must provide a replacement planting consistent with AMC Chapter 8.10.

J. Privacy, Screening and Landscaping.

1. New ADUs constructed above the ground floor shall also be designed to reasonably preserve the privacy of adjacent property owners. Appropriate design techniques to preserve privacy include obscured glazing, the use of clerestory windows that are above eye level, screening treatments, locating windows toward the existing on-site residence, or providing no windows on facades facing adjacent properties.

2. Landscape screening for the ADU shall be installed to the greatest extent feasible.

3. New ADUs that are constructed within the setbacks for accessory buildings and structures, as identified in AMC Section 17.40.040(A) must provide an 8-foothigh fence for screening. The required fence shall be solid, opaque, and extend along the entire front, side or rear property line that is adjacent to the reduced setback area. If the property line is already adequately screened with landscaping that is at least 8-feet tall and opaque, then no new fencing is required.

4. New ADUs that are constructed above a detached accessory garage, must provide an 8-foot-high fence for screening. The required fence shall be solid, opaque and extend along the entire front, side or rear property line that is adjacent to the ADU. If the property line is already adequately screened with landscaping that is at least 8-feet tall and opaque, then no new fencing is required.

5. No sidewall height limitations apply to ADUs.

K. Lighting Restrictions. Any lighting associated with an ADU or JADU shall be shielded or downlit and shall not shine onto adjoining properties, while meeting the minimum Building Code.

L. Parking Requirements.

1. No parking is required for a JADU.

2. Unless subject to one of the exceptions immediately below, each ADU shall have assigned to it one parking space per ADU. These spaces may be provided as tandem parking on an existing driveway.

Attachment 3 (Changes in Red)
Ordinance ______ Page 10 of 17 Date

3. No additional parking shall be required if one of the following conditions applies to the ADU:
a. The ADU is located within one-half mile walking distance of public transit. b. The ADU is located within an architecturally and historically significant district.
c. The ADU is part of a proposed or existing primary residence or an existing accessory structure.
d. On-street parking permits are required but not offered to the occupant of the ADU.
e. A car share vehicle is located within one block of the ADU. f. When a permit application for an ADU is submitted with a permit application to create a new single-family dwelling or a new multifamily dwelling on the same lot, provided that the ADU or the parcel satisfies any other criteria listed in this paragraph.

4. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, off-street parking spaces do not need to be replaced.

5. A demolition permit for a detached garage that is to be replaced with an ADU shall be reviewed with the application for the ADU and issued at the same time.

M. ADU Rental. An ADU or JADU may be rented separate from the primary residence but may not be sold or otherwise conveyed separate from the primary residence.

Rentals of any ADU or JADU must be for longer than thirty days.

N. Owner Occupancy. The owner occupancy requirements detailed in this section shall apply to all lawfully permitted ADUs and JADUs within the Town on a singlefamily lot:

1. ADUs and JADUs permitted before January 1, 2020. The owner-occupancy requirements applicable to the ADU or JADU at the time of its permitting shall apply.

2. For ADUs and JADUs permitted on or after January 1, 2020, no owneroccupancy requirements shall apply.

O. Passageways and Internal Connections.

1. No passageway, as defined in California Government Code Section 65852.2, that is unobstructed clear to the sky and extends from a street to one entrance of the ADU, shall be required in conjunction with the construction of an ADU or JADU.

2. Internal connections are allowed for attached ADUs and JADUs.

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Ordinance ______ Page 11 of 17 Date

3. Internal connections are not allowed for detached ADUs to other accessory buildings, unless the connection facilitates an interior stairwell that provides access to a detached ADU located above a garage.

P. Compliance with Applicable Requirements. ADUs and JADUs shall meet all applicable zoning and fire regulations and shall comply with local building codes.

Fire sprinklers shall not be required for the ADU if they are not required for the primary residence. The construction of an accessory dwelling unit shall not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.

Q. Nonconforming conditions. Nonconforming zoning conditions do not need to be corrected as part of an ADU or JADU approval. An ADU shall be approved regardless of nonconforming zoning conditions, building code violations, or unpermitted structures that do not present a threat to public health and safety and are not affected by the construction of the accessory dwelling unit.

R. Impact Fees. No impact fees will be charged on an ADU less than 750 square feet.

Any impact fees charged for an accessory dwelling unit of 750 square feet or more shall be charged proportionately in relation to the square footage of the primary dwelling unit.

S. Utility Connections. A new ADU where there is an existing main residence shall not be required to have separate utility connections. A new ADU combined with a new house shall have separate utility connections. The connection may be subject to a connection fee or capacity charge that shall be proportionate to the burden of the proposed accessory dwelling unit, based upon either its square feet or the number of its drainage fixture unit (DFU) values, as defined in the Uniform Plumbing Code adopted and published by the International Association of Plumbing and Mechanical Officials, upon the water or sewer system. This fee or charge shall not exceed the reasonable cost of providing this service.

T. A certificate of occupancy for an accessory dwelling unit will only be issued after a certificate of occupancy is issued for the primary dwelling.

U. In enforcing building standards pursuant to Article 1 (commencing with Section 17960) of Chapter 5 of Part 1.5 of Division 13 of the Health and Safety Code for an accessory dwelling unit described in paragraph (1) or (2), the Town of Atherton upon request of an owner of an accessory dwelling unit for a delay in enforcement, shall delay enforcement of a building standard, subject to compliance with Section 17980.12 of the Health and Safety Code:

1. The accessory dwelling unit was built before January 1, 2020.

2. The accessory dwelling unit was built on or after January 1, 2020, in the Town of Atherton that, at the time the accessory dwelling unit was built, had a noncompliant accessory dwelling unit ordinance, but the ordinance is compliant at the time the request is made.

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Ordinance ______ Page 12 of 17 Date

17.52.050 Application Review.

A completed application for an ADU or JADU that complies with the provisions of this chapter shall be considered ministerial, without discretionary review or a public hearing, within sixty days after receiving a complete application unless either:

A. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay; or
B. If a permit application for an ADU or JADU is submitted along with a permit application to create a new primary residence, the Town may delay acting on the permit application for the ADU or JADU until the Town acts on the permit application to create the new primary residence. At such time the permit application for such ADU or JADU is considered, it will still be considered ministerially without discretionary review or a public hearing, regardless of its having been submitted along with an application for a new primary residence.

Section 4. AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER 17.36 Chapter 17.36 is hereby amended to include Accessory Dwelling Units as a land use permitted by right as follows:

17.36.030 Allowed Uses and Permit Requirements.

Table 17.36.030-1 (Allowed Uses and Permit Requirements for PFS District) identifies the allowed uses in the PFS district subject to the development standards of this chapter and all other provisions of this title. Allowed use provisions are symbolized in the table as follows:

P = Land use permitted by right
CUP = Land use permitted with
approval of a conditional
use permit
L/ER = Land use permitted with
location and environmental
review