Atherton City Council
June 19, 2024

Resolution No. 2024-XX Page 10 of 12 June 19, 2024
In the event that an employee elects insurance plans that do not use the entire Cafeteria Flex Plan benefit allowance, the Town agrees to contribute 60% of the unused benefit into the employee’s health or flex savings account as allowed by law or refunded to the employee.

An employee who elects no medical coverage through the Town shall receive 60% of the Kaiser HMO benchmark used by the Town (employee only, employee plus one, or family) depending on which category the employee is eligible during the open enrollment period.

The minimum payment shall be $300 per month.

C. The Town shall establish a flexible spending plan under Internal Revenue Code Section 125, which shall include dependent care provisions under Internal Revenue Code Section 129. Employees may participate in the flexible spending plan according to its terms as may be in effect from time to time, and those employees who are participating shall be responsible for their monthly participation fee.

D. Any Employee that enrolls in a Medical, Dental or Vision plan that has a higher premium than the benefit allowance, as stated above, will pay the difference via pre-tax payroll deductions.

E. Procedures for the administration of the Section 125 Plan shall be determined by the Town. The Town shall assume the administrative cost for the Plan.

F. Re-enrollment in the Town sponsored CalPERS (PEMHCA) Plan is subject to the limitations and exclusions time period instituted by CalPERS. Employees are eligible to reenroll during the CalPERS open enrollment period. Upon the effective date of reenrollment, payments pursuant to this section cease.

19. RETIREE MEDICAL: Current employees shall receive retirement medical benefits as provided under the contract in effect when they were hired.

Employees hired after the effective date of Resolution No. 13-03 shall not be entitled to Town-paid retiree medical beyond the monthly minimum contribution rate.

20. LIFE INSURANCE: The Town will provide employees paid term life/accidental death and dismemberment insurance in the following amounts:

Non-Management Confidential: $50,000
Management: $100,000
Police Chief & Police Commander: $140,000

21. CELL PHONE STIPEND: The Town will provide a fifty dollar ($50) per month cell phone stipend to the following job classifications:
• Finance Director
• Deputy City Manager/City Clerk

Resolution No. 2024-XX Page 11 of 12 June 19, 2024
• Maintenance Manager
• Town Arborist
• Management Analyst I/II
The Town will provide a seventy-five ($75) per month cell phone stipend to the following job classifications:
• Chief of Police
• Commander
• Public Works Director/City Engineer
If the employee has a Town-issued cell phone they shall not be entitled to the cell phone stipend. Employees within the above classifications may also decline the stipend.

Employees declining the stipend are required to provide written notice to the Town of their declination.

22. P.O.S.T. CERTIFICATE: Any Commander receiving an Intermediate and Advanced P.O.S.T certificate shall receive an incentive of two and one-half percent (2.5%) in wages above salary.

23. EMPLOYEE ASSISTANCE PLAN: The Town will continue its program for psychological counseling to covered employees and dependents, with total Town expenditures not to exceed $3,000 per employee and family visits in any fiscal year for payment of up to six professional psychological sessions each year. Operation of the Employee Assistance Plan is subject to the City Council’s funding of the plan within any fiscal year budget.

24. LONG TERM DISABILITY INSURANCE (LTD): Coverage for this Town-paid insurance is up to 67% of monthly earnings to a maximum of $6,000 per month. This insurance becomes effective the first day of the month following date of employment subject to the terms and provisions contained in the policy. The waiting period following a disabling event is sixty (60) days. An employee does not accrue sick or vacation leave while on Long Term Disability absence.

25. DEFERRED COMPENSATION: Employees are eligible to participate in Deferred Compensation Plans offered by the Town.

26. SHORT-TERM DISABILITY INSURANCE (STD): Town-paid Short Term Disability Insurance can only be utilized after an employee has exhausted all of their available sick leave. The benefit is an amount equal to 70% of the employee's weekly earnings to a maximum of $500 per week.

27. FLEXIBLE SPENDING PLAN: Regular full-time employees may enroll in this IRC Section 125 plan and take advantage of tax benefits as they pertain to medical and dependent care. Employees enroll upon employment and annually thereafter in the month of January.

Resolution No. 2024-XX Page 12 of 12 June 19, 2024

28. AUTOMOBILE PROVISION/MILEAGE REIMBURSEMENT: Employees provided with a Town vehicle for the purposes of commuting to and from work and/or for use while on duty shall not be eligible for mileage reimbursement. Employees required to use their personal vehicle in the performance of their job will be compensated for mileage at the current Internal Revenue Service rate.

29. TUITION REIMBURSEMENT: The Town shall establish an $8,000 annual educational reimbursement fund. The Town will reimburse employees who successfully complete courses approved in advance by the City Manager that will be beneficial to the employee in the course and scope of their job, in an amount up to $3,000 per employee per fiscal year until the fund is depleted. Operation of the tuition reimbursement program is subject to the City Council’s funding of the program within any fiscal year budget.

30. WORKERS’ COMPENSATION INSURANCE: The Town shall provide Workers’ Compensation Insurance as required by law with the premiums paid entirely by the Town.

31. GENERAL PROVISIONS: It is understood that federal law, state law, Town ordinances, Town Personnel Rules and Procedures, written departmental policies, and written administrative policies determine procedures and policies relating to the terms and conditions of employment, except as provided by this Resolution. Any and all prior provisions applicable to the positions covered under this Resolution that are contained in any but the aforementioned sources and in this Resolution are hereby declared null and void.

32. DURATION: Upon adoption, this Resolution shall be effective July 1, 2024.

The provisions of this Resolution supersede and terminate any and all prior or existing MOUs, understandings, rules, policies, agreements, resolutions or correspondence, whether formal or informal, regarding the compensation, benefits and terms and conditions of employment with respect to the employees covered by this Resolution, to the extent that those items are inconsistent with the terms of this Resolution.

RESOLUTION NO. 24-xx

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF ATHERTON APPROVING FISCAL YEAR
2024-2025 SALARY SCHEDULES AND

CLASSIFICATIONS
_________________________________________
WHEREAS, according to the California Code of Regulations (CCR) section 570.5 sets the requirements for a Publicly Available Pay Schedule and, WHEREAS, this regulation requires that each pay schedule include position title for every employee position, pay rate for each position, and time base for each position; and
WHEREAS, the formal approval of the pay schedules requires that they are duly approved and adopted by the City Council, such as CCR 570.5 regulation requires the adoption of the Salary Schedules for Fiscal Years 2024-25, incorporated in "Exhibit A" attached hereto.

WHEREAS, the 2024-25 Proposed Budget reflects the Salary Schedule and Classifications in “Exhibit A”
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve the Salary Schedules attached hereto as Exhibit "A".

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 19th day of June, 2024 by the following vote:

AYES: Council members:

NOES: Council members:

ABSENT: Council members:
____________________________________
Diana Manuelian-Hawkins, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually CM Rate effective 7/01/2024
City Manager Management/Misc City Manager 12 1100 D 138.08 11,046.78 23,934.70 287,216.40 Dept Head Rate Effective 07/01/2024 1.024
Department Heads Management/Misc Finance Director 18 1104 A 98.20 7,856.39 17,022.17 204,266.02 B 103.11 8,249.02 17,872.88 214,474.58
C 108.26 8,661.08 18,765.67 225,188.06
D 113.68 9,094.38 19,704.48 236,453.77
Department Heads Management/Sworn Chief of Police 40 1105 A 105.08 8,406.37 18,213.80 218,565.58 B 110.34 8,826.97 19,125.09 229,501.11
C 115.85 9,268.04 20,080.74 240,968.91
D 121.64 9,731.44 21,084.79 253,017.52
923.08
Chief of Police 40 1105 A 93.54 7,483.29 16,213.79 194,565.50 Housing Reduction Salary B 98.80 7,903.89 17,125.09 205,501.03 C 104.31 8,344.96 18,080.74 216,968.83
D 110.10 8,808.36 19,084.79 229,017.44
Department Heads Management/Misc City Clerk/Deputy City Manager 12 A 79.36 6,349.12 13,756.43 165,077.13 B 83.33 6,666.48 14,444.05 173,328.58
C 87.50 6,999.93 15,166.52 181,998.22
D 91.87 7,349.46 15,923.84 191,086.07
Department Heads Management/Misc Public Works Director/City Engineer 50 A 97.86 7,828.56 16,961.87 203,542.46 B 102.75 8,219.98 17,809.95 213,719.43
C 107.89 8,630.98 18,700.46 224,405.48
D 113.28 9,062.53 19,635.48 235,625.79
Mid Mgmt Rate Effective 07/01/2024 1.024
Mid-Management Management/Misc Commander 40 2204 A 92.38 7,390.29 16,012.30 192,147.59 B 97.00 7,759.77 16,812.84 201,754.13
C 101.84 8,147.25 17,652.37 211,828.48
D 106.93 8,554.00 18,533.67 222,404.03
Mid-Management Management/Misc Senior Engineer 50 A 71.37 5,709.97 12,371.59 148,459.10 B 74.94 5,995.46 12,990.17 155,882.06
C 78.69 6,295.24 13,639.68 163,676.16
D 82.62 6,610.00 14,321.66 171,859.97
Mid-Management Management/Misc Public Works Maintenance Manager 50 A 65.03 5,202.12 11,271.25 135,255.03 effective 9/21/2022 B 68.28 5,462.22 11,834.82 142,017.78 C 71.69 5,735.34 12,426.56 149,118.72
D 75.28 6,022.10 13,047.88 156,574.60
Mid-Management Management/Misc Town Arborist 25/50 A 61.61 4,928.75 10,678.96 128,147.46 B 64.69 5,175.18 11,212.90 134,554.75
C 67.92 5,433.95 11,773.55 141,282.59
D 71.32 5,705.64 12,362.22 148,346.65

TOWN OF ATHERTON
Salary Schedule
FY 2024-2025
Salary Schedule FY 2022-23 Town of Atherton 1 of 5

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2024-2025
General Gov Rate Effective 07/01/2024 1.024
Confidential Confidential/Misc Jr. Accountant 18 A 47.34 3,787.40 8,206.04 98,472.44 B 49.46 3,956.71 8,572.88 102,874.59
C 51.93 4,154.55 9,001.53 108,018.32
D 54.53 4,362.70 9,452.52 113,430.28
Confidential Confidential/Misc Accountant 18 A 54.59 4,366.95 9,461.73 113,540.73 B 57.32 4,585.42 9,935.08 119,220.92
C 60.19 4,814.81 10,432.09 125,185.12
D 63.19 5,055.13 10,952.78 131,433.33
Confidential Confidential/Misc Sr. Accountant 18 A 1.024 B 59.14 4,731.20 10,250.93 123,011.21
C 62.10 4,967.76 10,763.48 129,161.77
D 65.20 5,216.15 11,301.66 135,619.86

68.46 5,476.96 11,866.74 142,400.85
Confidential Confidential/Misc Assistant to Chief/Training Manager 40 A 51.11 4,089.03 8,859.56 106,314.72 B 53.67 4,293.48 9,302.54 111,630.45
C 56.35 4,508.15 9,767.66 117,211.97
D 59.17 4,733.56 10,256.05 123,072.58

1.024
General Government General Gov/Misc Associate Engineer 50/53 A 59.90 4,792.32 10,383.36 124,600.32 Effective 9/21/22 B 62.90 5,031.94 10,902.53 130,830.34 C 66.04 5,283.53 11,447.65 137,371.85
D 69.35 5,547.71 12,020.04 144,240.45
General Gov Rate Effective 07/01/2024
Confidential Confidential/Misc Management Analyst I 12 A 58.60 4,688.27 10,157.91 121,894.90 Effective 7/20/22 B 61.69 4,935.02 10,692.54 128,310.43 C 64.93 5,194.75 11,255.30 135,063.55
D 68.35 5,468.16 11,847.68 142,172.16
Confidential Confidential/Misc Management Analyst II 12 A 64.46 5,156.76 11,172.98 134,075.80 B 67.85 5,428.17 11,761.04 141,132.44
C 71.42 5,713.99 12,380.32 148,563.84
D 75.18 6,014.73 13,031.92 156,382.99
Confidential Confidential/Misc Receptionist/Clerk 12 A 30.73 2,458.27 5,326.24 63,914.91 B 32.35 2,587.65 5,606.57 67,278.85
C 34.05 2,723.84 5,901.65 70,819.84
D 35.84 2,867.20 6,212.27 74,547.20
Salary Schedule FY 2022-23 Town of Atherton 2 of 5

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2024-2025
General Gov Rate Effective 07/01/2024

1.024
General Government General Gov/Misc Office Specialist "12/25/50 3304 A 36.79 2,943.26 6,377.07 76,524.81 B 38.63 3,090.73 6,696.58 80,358.94
C 40.57 3,245.48 7,031.87 84,382.41
D 42.59 3,407.51 7,382.93 88,595.22
General Government General Gov/Misc Assistant Engineer A 51.87 4,149.99 8,991.65 107,899.81 B 54.47 4,357.49 9,441.23 113,294.80
C 57.19 4,575.37 9,913.30 118,959.54
D 60.05 4,804.14 10,408.96 124,907.52
General Government General Gov/Misc Town Arborist/Public Works Specialist 25 3306 A 56.81 4,544.76 9,846.98 118,163.77 B 59.65 4,771.73 10,338.74 124,064.86
C 62.63 5,010.22 10,855.48 130,265.74
D 65.76 5,260.85 11,398.51 136,782.18
Police/APOA Rate Effective 07/01/2024

1.024
Police-Civilian/APOA Police/Misc Support Service Coordinator 40 4401 A 45.31 3,624.96 7,854.08 94,248.91 80 hours shift B 47.58 3,806.21 8,246.78 98,961.35
C 49.96 3,996.52 8,659.12 103,909.42
D 52.45 4,196.34 9,092.07 109,104.89
E 55.08 4,406.16 9,546.68 114,560.14
Police-Civilian/APOA Police/Misc Support Service Coordinator 40 4402 A 45.31 3,806.21 8,246.78 98,961.35 84 hours shift B 47.58 3,996.52 8,659.12 103,909.42
C 49.96 4,196.34 9,092.07 109,104.89
D 52.45 4,406.16 9,546.68 114,560.14
E 55.08 4,626.47 10,024.01 120,288.14
Police-Civilian/APOA Police/Misc Code Enforcement 40 4401 A 45.67 3,653.71 7,916.37 94,996.47 80 hours shift (new Position 02/17/2015) B 47.95 3,836.40 8,312.19 99,746.29 C 50.35 4,028.22 8,727.80 104,733.61
D 52.87 4,229.63 9,164.19 109,970.29
E 55.51 4,441.11 9,622.40 115,468.80
Police-Civilian/APOA Police/Misc Code Enforcement 40 4402 A 45.67 3,836.40 8,312.19 99,746.29 84 hours shift (new Position 02/17/2015) B 47.95 4,028.22 8,727.80 104,733.61 C 50.35 4,229.63 9,164.19 109,970.29
D 52.87 4,441.11 9,622.40 115,468.80
E 55.51 4,663.16 10,103.52 121,242.24
Salary Schedule FY 2022-23 Town of Atherton 3 of 5

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2024-2025

1.024
Police-Civilian/APOA Police/Misc Communication Supervisor A 64.30 5,144.16 11,145.69 133,748.25 80 hours shift (new Position 07/1/2021) B 67.52 5,401.37 11,702.97 140,435.67 C 70.89 5,671.44 12,288.12 147,457.45
D 74.44 5,955.01 12,902.53 154,830.32
E 78.16 6,252.76 13,547.65 162,571.84
Police-Civilian/APOA Police/Misc Communication Supervisor A 64.30 5,401.37 11,702.97 140,435.67 84 hours shift (new Position 07/1/2021) B 67.52 5,671.44 12,288.12 147,457.45 C 70.89 5,955.01 12,902.53 154,830.32
D 74.44 6,252.76 13,547.65 162,571.84
E 78.16 6,565.40 14,225.04 170,700.43
Police-Civilian/APOA Police/Misc Dispatcher/Records assistant 40 4405 A 47.58 3,806.21 8,246.78 98,961.35 80 hours shift B 49.96 3,996.52 8,659.12 103,909.42
C 52.45 4,196.34 9,092.07 109,104.89
D 55.08 4,406.16 9,546.68 114,560.14
E 57.83 4,626.47 10,024.01 120,288.14
Police- Per-Diem 80 hours shift Per-Diem Dispatcher 40 A 47.58 3,806.21 8,246.78 98,961.35 B 49.96 3,996.52 8,659.12 103,909.42
C 52.45 4,196.34 9,092.07 109,104.89
D 55.08 4,406.16 9,546.68 114,560.14
E 57.83 4,626.47 10,024.01 120,288.14
Police-Civilian Police/Misc Police Trainee 40 4406 D 51.45 4,116.08 8,918.17 107,018.02 Police-Civilian/APOA Police/Misc Dispatcher/Records assistant 40 4405 A 47.58 3,996.52 8,659.12 103,909.42 84 hours shift B 49.96 4,196.34 9,092.07 109,104.89
C 52.45 4,406.16 9,546.68 114,560.14
D 55.08 4,626.47 10,024.01 120,288.14
E 57.83 4,857.79 10,525.21 126,302.55
Salary Schedule FY 2022-23 Town of Atherton 4 of 5

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2024-2025
Police/APOA Rate Effective 07/01/2024 1.024
Police-Sworn/APOA Police/Sworn/84 Police Officer 40 5505 A 59.30 4,980.81 10,791.76 129,501.15 84 hours shift B 62.26 5,229.85 11,331.35 135,976.20
C 65.37 5,491.35 11,897.92 142,775.01
D 68.64 5,765.91 12,492.81 149,913.76
E 72.07 6,054.21 13,117.45 157,409.45
Police-Sworn/APOA Police/Sworn/84 Police Sergeant 40 5520 A 71.76 6,028.00 13,060.67 156,728.04 84 hours shift B 75.35 6,329.40 13,713.70 164,564.44
C 79.12 6,645.87 14,399.39 172,792.66
D 83.07 6,978.17 15,119.36 181,432.29
E 87.23 7,327.07 15,875.33 190,503.91
Police-Sworn/APOA Police/Sworn/80 Police Officer 40 5506 A 59.30 4,743.63 10,277.87 123,334.42 80 hours shift B 62.26 4,980.81 10,791.76 129,501.15
C 65.37 5,229.85 11,331.35 135,976.20
D 68.64 5,491.35 11,897.92 142,775.01
E 72.07 5,765.91 12,492.81 149,913.76
Police-Sworn/APOA Police/Sworn/80 Police Sergeant 40 5528 A 71.76 5,740.95 12,438.73 149,264.80 80 hours shift B 75.35 6,028.00 13,060.67 156,728.04
C 79.12 6,329.40 13,713.70 164,564.44
D 83.07 6,645.87 14,399.39 172,792.66
E 87.23 6,978.17 15,119.36 181,432.29
Rate Effective 07/01/24
Police-Sworn Police/Sworn/84 Police Reserve 40 A 59.30 4,980.81 10,791.76 129,501.15 B 62.26 5,229.85 11,331.35 135,976.20
C 65.37 5,491.35 11,897.92 142,775.01
D 68.64 5,765.91 12,492.81 149,913.76
E 72.07 6,054.21 13,117.45 157,409.45
Salary Schedule FY 2022-23 Town of Atherton 5 of 5

GANN LIMIT RESOLUTION Town of Atherton
Appendix C
Appendix-C
Appropriation spending limit (Gann Limit)
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON ESTABLISHING THE APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2024-2025 PURSUANT TO ARTICLE X111 B OF

THE CALIFORNIA CONSTITUTION
WHEREAS, Article XIII B of the Constitution of the State of California provides that the total annual appropriations limitation of each government entity, including this Town, shall not exceed the appropriations limit of such entity of government for the prior year adjusted for certain changes mandated by Proposition 4 passed in November, 1979 and Proposition 111 passed in June, 1990, except as otherwise provided for in said Article XIII B and implementing State statutes; and
WHEREAS, pursuant to Article X111 B, and Section 7900 et seq of the California Government Code, the Town is required to set its appropriations limit for each fiscal year; and WHEREAS, the Finance Director of the Town of Atherton has conducted the necessary analysis and calculations to determine the appropriations limit for Fiscal Year 2024-25, relying on the permanent Fiscal Year 1993-94 limit approved by the voters on November 3, 1994, and the following two adjustment factors: change in population for the County of San Mateo or Atherton, whichever is higher, and change in cost of living as provided by the State of California, Department of Finance; and
WHEREAS, based on such calculations, the Finance Director has determined the said appropriations limit, and pursuant to Section 7910 of the Government Code, has made available to the public the documentation used in the determination of the limit.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton that the new appropriations limit for the Fiscal Year 2024-25 shall be and is hereby set in the amount of $17,183,782 and its calculations as set forth in Attachment 1, copy of which is attached hereto.
* * * * * * * * * * * *
I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 19th day of June, 2024, by the following vote:

GANN LIMIT RESOLUTION Town of Atherton
Appendix C
Appendix C
AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:
________________________
Diana Hawkins-Manuelian, MAYOR
Town of Atherton
ATTEST:
___________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
_______________________
Mona Ebrahimi, City Attorney

SECTION G GANN LIMIT CALCULATION Town of Atherton
Appendix-C

APPROPRIATIONS SPENDING LIMIT (GANN LIMIT)
Schedule 1: Calculation of Spending Limit
Last Year's Limit (FY 2023-24) 16,666,794
Prior Year Parcel Tax Adjustment
Adjusted Last Year's Limit (FY 2023-24) 16,666,794
Adjustment Factors:

A. Population (County) 0.9950
C. Inflation 1.0362
A times C 1.03
Total Adjustment (Percent) 0.0310
Total Adjustment (Dollars) 516,987
Other Adjustments:

Parcel Tax Adjustment (+)
New Appropriation Limit for Fiscal Year 2024-25 17,183,782 Schedule 2: Appropriations Compared to Limit
Proceeds from Taxes (Fm Schedule 3) 16,668,296
Appropriations Subject to Limit FY 2024-25 16,668,296
Appropriations Limit for FY 2024-25 17,183,782
Amount under Appropriations Limit 515,486
Schedule 3: Determination of Proceeds of Taxes
Per Budget for FY 2022-23
Proceeds Nonof Taxes Proceeds Total
Revenues
Property Tax 15,804,585 15,804,585
Sales Tax 320,000 320,000
Public Safety Sales Tax 122,400 122,400
Parcel Tax -
County Measure A 370,000 370,000
Business License 290,000 290,000
Motor Vehicle License Fee -
Homeowners Exemption 35,000 35,000
Franchise Fees 1,076,000 1,076,000
Development Fees/Permits 3,677,580 3,677,580
Fines & Forfeiture 63,342 63,342
Fees for Services 115,000 115,000
Rentals 132,016 132,016
Miscellaneous 1,065,099 1,065,099
16,819,585 6,251,437 23,071,022
Interest Income 218,711 81,289 300,000
Reduction for CIP (370,000)
Total 16,668,296 6,332,726 23,371,022
Town of Atherton

APPROPRIATIONS SPENDING LIMIT
Prop 4 - Gann Limit FY 2024-2025
Appendix - C

Resolution xx-xx
Adopted June 19, 2024

RESOLUTION NO. 24-

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

UPDATE OF FEES TO THE TOWN MASTER FEE SCHEDULE
WHEREAS, the City Council performed a User Fee Study and adopted an update to the fees in the Town Master Fee Schedule in March, 2024;
WHEREAS, the Master Fee schedule sets the fees for Planning, Building, Engineering, Public Works, Administrative, Police, Parks and Facilities;
WHEREAS, the User Fee Study recommends the Town update fees on a regular escalator based on a local Consumer Price Index (CPI) in the periods between adoption of the new fee resolution and until the next comprehensive fee review;
WHEREAS, the Council directed that such adjustments be done every year with the annual budget adoption;
WHEREAS, it is proposed that the Master Fee Schedule be updated to include increase in fees with an escalator based on the Consumer Price Index All Urban Consumers (CPI-U) as reported by the Bureau of Labor Statistics for the San Francisco Bay Area.

WHEREAS, the consumer price index based on February 2024 CPI is 2.4%.and amends the following increase in charges within the Building, Planning, Engineering, Park and Facility, and Police Departments Fees to the nearest “0” and “5”; and WHEREAS, the proposed adjustment of 2.4% to the Town Master Fee Schedule stated in Exhibit A Town of Atherton Master Fee Schedule, effective July 1, 2024; and WHEREAS, the City Council must take action to adjust fees based on simple cumulative labor costs escalator to the Town approved Master Fee Schedule. * * * * * * * * * * * *
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton passed and adopted the fees in Exhibit A. I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on this 19th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Diana-Hawkins-Manuelian, Mayor
ATTEST:

Resolution xx-xx
Adopted June 19, 2024

_________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
__________________________
Mona Ebrahimi, City Attorney

Resolution xx-xx
Adopted June 19, 2024

EXHIBIT A
Proposed increases are adjusted to the Town Master Fee Schedule.

Fees shall be adjusted by the Consumer Price Index - All Urban Consumers (CPI-U), as reported by the Bureau of Labor Statistics for the San Francisco Area, using the percentage change in price index from February to February.

EFFECTIVE JULY 1, 2024
# Fee Amount
1 2 New Habitable Construction Valuation base: per SF $ 520 3 Remodeled Habitable Construction Valuation base: per SF $ 445 4 New or Remodeled Non-Habitable Construction Valuation base: per SF $ 185 5 JADU Valuation base: per SF $ 0
6 ADU- That comply with Town Setbacks Standards Valuation base: per SF $ 0 7 ADU Valuation base: per SF 50%
8 Valuation - non defined project Valuation base $ 1
9 Non-habitable construction: ie. Patio covers &
gazebos (> 1000 Sq Ft or attached to new
construction)
Valuation base: per SF $ 150
10 Swimming pools (first 1000 sf ) Plan check and inspection $ 2,175 11 Swimming pools (Over 1000 sf) Plan check and inspection $ 2,605 12 Patio covers & gazebos (up to 1000 Sq Ft) Plan check and inspection $ 1,600 13 Drive way gates Plan check and inspection $ 1,320
14 Non Habitable new pool house including cabanas
(up to and including 1500 sf)
Plan check and inspection $ 2,585
15 Plumbing, Mechanical, Electrical (MP&E) Permit
(single inspection) Fee
$ 310
16 MP&E each additional inspection Fee $ 220
17 MP&E plan check Fee $ 130
18 Green Identified-Plumbing, Mechanical, Electrical
(MP&E) Permit (single inspection)
$ 0
19 Demolition Permit Fee $ 670
20 Landscape Screening Permit Fee $ 530
21 Water Well Permit Fee $ 930
22 Solar Panels Permit Fee $ 0
23 Heritage Tree Removal - Staff Level (First Tree) $ 735 24 Heritage Tree Removal - Staff Level (Each
Additional Tree)
$ 255
25 Plan check revision Fee Hourly $ 320
26 Address Change $ 675
27 Address Change (JADU & ADU) $ 0
28 Property Search (plus photocopying and/or printing
posts and excludes public records searches)
Hourly $ 225
29 Reactivation of an Expired Permit (Up to One-Half
the Amount Required for a New Permit for Such
Work)
(Up to One-Half the
Amount Required for a
New Permit for Such Work)
Town of Atherton
Master Fee Schedule
Fee Description
Building Fees (Valuation Based Fees Calculated From Valuation Table) Permitted Value of Construction
Flat Fees
Other Building (Flat) Fees

EFFECTIVE JULY 1, 2024
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description
30 Work without Permit (Penalty) 2x the Permit Cost
31 Code Enforcement - Administrative (Penalty) Appropriate Staff hourly rate
32 Second Utility Deposit (Ordinance 15.04.040) $ 5,000 33 Landscape Screening Deposit (Ordinance

17.50.060)
$ 5,000
34 Temporary Occupancy Deposit: $ 5,000
35 Administrative Fee (TOC) $ 410
36 Excavation Road Deposit (Ordinance 15.04.045) $ 5,000 37 Recycled Deposit (minimums) $1000 Min & $500 Min for reroof permits
38 Reinspection and additional inspections exceeding
the normal number of inspections
$ 280
39 Unusual custom projects not reflected in the fee
schedule
Appropriate Staff hourly
rate
40 Technology surcharge (to fund updates and new
acquisition of permit systems and digital storage of
plans) (3.3% of fee)
Flat % Fee 3.40%
41 Storm water compliance review/inspection $ 500
42 Tree protection verification (deposit) + COP $ 2,500 43 Tree protection administration for flat fee permits
(initial inspection)
$ 765
44 Tree protection administration for flat fee permits
(full inspection)
$ 930
45 Additional Arborists Inspection $ 255
46 Tree protection zone exception (staff level) $ 735
47 Tree protection verification (deposit) + COP
48 Reroofing < 5000SF Per Application $ 760
49 Reroofing > 5000SF Per Application $ 1,060
50 Reroofing requiring additional inspections Per Inspection $ 300 51 Reroofing requiring plan check Per Plan Check $ 260
52 SMIP Fee (State Mandate)
53 Building Standards Administration Special Revolving
Fund ( Senate Bill No. 1473 State Mandate)
54 Surcharge for General Plan Maintenance and
Update (2.0%) of fee
Flat % Fee 2.60%
55 Generator installation (per valuation schedule)
56 Minimum New Construction Fee $ 170
Note: plan review assumes 2 reviews. Each
additional plan review at the applicable hourly rate.

Residential: valuation
amount X 0.00013
Permit Valuation:
$1-25,000 = $1; $25,001-
50,000 = $2; $50,001 -
75,000 = $3; $75,001 -
100,000 = $4; Every

EFFECTIVE JULY 1, 2024
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description

57 Conditional Use Permit $ 8,560
58 Variance $ 10,680
59 Heritage Tree Removal Permit $ 6,945
60 Special Structures $ 8,265
61 Lot Line Redesignation $ 6,005
62 Lot Line Adjustment $ 3,080
63 Tentative Parcel Map $ 11,445
64 Final Parcel Map $ 5,375
65 Appeal $ 6,015
66 School Master Plan $ 6,765
67 Initial Review/Negative Declaration $ 9,600
68 Zoning Ordinance Amendment $ 13,695
69 General Plan Amendment $ 32,400
70 Zoning Review for Home Occupation Business $ 830
71 Pre-Application Review $ 270
72 Street Easement Vacation $ 6,820
73 Code Enforcement - Administrative (Penalty) Fee Flat Fee $ 1,350 Note: Initial Review (2 reviews for fee amount;
additional reviews billed at staff hourly rate).
74 a. Fence $ 690
75 b. Accessory Structures (includes pools) $ 1,225
76 c. Accessory Buildings $ 1,280
77 d. Additions $ 2,100
78 e. New Construction $ 2,780
80 School Master Plan Plus CUP $ 9,360
81 Technology Surcharge (upgrade and maintain
development technology)
Flat % Fee 3.70%
82 Subdivision Exception $ 10,810
83 SB 9 Tentative Map $ 11,505
84 SB 9 Final Map $ 7,100
85 86 Wireless WTF (minor modification) $ 7,095
87 Wireless WTF (major modification) $ 10,290
88 Junior accessory dwelling unit JADU $ 0
89 Accessory Dwelling Unit ADU-That comply with
Town Setbacks Standards
$ 0
90 Accessory dwelling Unit ADU $ 1,765
91 Environmental Impact Report (deposit for staff time
plus consultant actual cost plus 25% admin)
$ 2,130
92 Recording Fees (County and State) Per Agency by Applicant 93 Planning Commission Tree Protection Zone
Exceptions (PTPZ)
$ 2,775
94 Town Planner Hourly $ 305
95 Sr. Planner Hourly $ 270
96 Associate Planner Hourly $ 245
97 Assistant Planner Hourly $ 190
Planning Fees

EFFECTIVE JULY 1, 2024
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description
98 Admin Hourly $ 125
Encroachment Permits and Fees
99 Driveway Connection to Street: Per Application $ 460 100 Additional Plan Check Per Application $ 75
101 Additional Inspection Per Application $ 100
102 Driveway Connection to Street: Per Application $ 610 103 Additional Plan Check Per Application $ 75
104 Additional Inspection Per Application $ 100
105 Driveway Connection to Street - Asphalt/Pavers: Per Application $ 750 106 Without Driveway Culvert (up to 3 inspections) Per Application $ 75 107 Additional Plan Check Per Application $ 100
108 With Driveway Culvert (up to 4 inspections) Per Application $ 895 109 Additional Plan Check Per Application $ 95
110 Additional Inspection Per Application $ 100
111 Without Driveway Culvert (up to 4 inspections) Per Application $ 895 112 Additional Plan Check Per Application $ 95
113 Additional Inspection Per Application $ 100
114 With Driveway Culvert (up to 5 inspections) Per Application $ 1,185 115 Additional Plan Check Per Application $ 95
116 Additional Inspection Per Application $ 100
117 Right-of-Way Landscaping, Fence, Etc. - Minor
Construction (up to 2 inspections)
Per Application $ 535
118 Additional Plan Check Per Application $ 145
119 Additional Inspection Per Application $ 100
120 Right-of-Way Landscaping, Fence, Etc. - Standard
(up to 2 inspections)
Per Application $ 610
121 Additional Plan Check Per Application $ 145
122 Additional Inspection Per Application $ 100
123 a. In Pavement Per Application $ 1,040
124 Additional Plan Check Per Application $ 145
125 Additional Inspection Per Application $ 360
126 b. Outside Pavement Per Application $ 900
127 Additional Plan Check Per Application $ 430
128 Additional Inspection Per Application $ 100
129 Utility - Minor (One Inspection Required): Per Application $ 460 130 Additional Plan Check Per Application $ 75
131 Additional Inspection Per Application $ 100
132 a. In Pavement Per Application $ 750
133 Additional Plan Check Per Application $ 75
134 Additional Inspection Per Application $ 100
Connection to Storm Drain or Atherton Channel:

Utility Connect/Disconnect:

Engineering Fees
Class A - One Inspection Required:

Class B - Two Inspections Required:

Class C - Three or More Inspections Required:

Driveway Connection to Street - Concrete:

Class D - Public Right of Way

EFFECTIVE JULY 1, 2024
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description
135 b. Outside Pavement Per Application $ 610
136 Additional Plan Check Per Application $ 75
137 Additional Inspection Per Application $ 100
138 a. In Pavement Per Application $ 825
139 Additional Plan Check per 100 LF Per Application $ 145 140 Additional Inspection per 100 LF Per Application $ 290 141 b. Outside Pavement (up to 100 LF) Per Application $ 825 142 Additional Plan Check per 100 LF Per Application $ 145 143 Additional Inspection per 100 LF Per Application $ 290 144 i. Without Trenching Per Application $ 2,470
145 ii. With Trenching Per Application $ 2,905
146 iii With Trenching > 25 LF (per 100 LF or fraction
thereof)
Per Application $ 580
147 a. Without Detention or Treatment System Per Application $ 3,035 148 b. With Detention System Per Application $ 4,045
149 c. With Multiple Detention / treatment Systems Per Application $ 5,200 150 d. With Stormwater treatment system Per Application $ 4,045 151 Detention System Annual Report Filing Per Application $ 1,155 152 Detention System Annual Report - Submittals Out of
Compliance
Per Application $ 865
153 Storm Water Permit Compliance Review/Inspection
Deposit
$ 640
154 Storm Water Permit Compliance Review/Inspection Hourly based on Engineering Support Staff
rates
155 Stop Work Order (Penalty) 100% of permit
156 Code Enforcement - Administrative (Penalty) Hourly based on Engineering Support Staff
rates
157 Work without a permit (penalty) 100% of permit
158 Public Works application fee Per Application $ 160
159 Oversized load permit (outside of right of way) Per Application $ 580 160 Technology Surcharge (upgrade and maintain
development technology) (2.43% of fee)
Flat % Fee Per Application 2.45%
161 Additional work not reflected above - at cost Hourly based on Engineering Support Staff
rates
162 Traffic Control Permit (includes plan check & first week of inspection)
Base Fee $ 460
163 Traffic Control Inspection (each additional week) $ 145 164 Traffic Control Inspection (for longer term projects) Inspection (per month) $ 435 165 Contract Services Actual cost plus 25%
166 NPDES Stormwater Maintenance Agreements $ 2,265
Wireless Telecommunication and Utilities Installation Permit (25 LF or less):

Property Improvement Permits and Reviews
Utility Main (up to 100 LF)
Grading and Drainage:

EFFECTIVE JULY 1, 2024
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description
167 Office Specialist Hourly $ 175
168 Sr. Engineer/Maint Mgr Hourly $ 290
169 Associate/Senior Engineer Hourly $ 290
170 PW Director/City Engineer Hourly $ 350
171 a. Without Photos or digital media $ 0.35
172 b. With Photos or digital media $ 255
173 Vehicle Releases Fee $ 110
174 Vehicle Repossession Fee $ 45
175 Initial Alarm Registration Fee $ 100
176 Renewal Alarm Fee $ 50
177 Alarm Alert Signs $ 40
178 Garage Sale/Estate Sale Permits $ 40
179 Solicitor Permit (Valid for six months; business
license required)
$ 45
180 After Hours Emergency Construction Permits $ 300
181 Special Service Request $ 35
182 On-Site Personnel Fee (4 Hr. min - $175/hour) $ 700 183 Police Department Clearance Letter $ 40
184 Subpoena Acceptance fee (police personnel) Per day $ 275 185 Code Enforcement - violation fee (varies) Base Fine False Alarms: (first 3, warnings-no fee)
186 False Alarm - 4th $ 400
187 False Alarm - 5th $ 500
188 False Alarm - 6th and above $ 600
189 Citation Sign Off Fee $ -
190 Sign (e.g. Real Estate Sign) Removal Fee $ 40
Copy of Police Report:

Police Fees

EFFECTIVE JULY 1, 2024
Total Valuation Building Permit Fee Plan Review Fee
$1.00 to $500 $24.70 65% of Building Permit Fee
$501 to $2,000 $25.95 for the first $2,000, plus $3.37 for each additional $1,000, or fraction thereof, to and including $2,000 65% of Building Permit Fee $2,001 to $25,000 $76.47 for the first $2,000, plus $15.46 for each additional $1,000, or fraction therof, to and including $25,000 65% of Building Permit Fee $25,001 to $50,000 $432.06 for the first $25,000, plus $11.15 for each additional $1,000, or fraction thereof, to and including $50,000 65% of Building Permit Fee $50,001 to $100,000 $710.89 for the first $50,000, plus $7.73 for each additional $1,000, or fraction therof, to and including $100,000 65% of Building Permit Fee $100,001 to $500,000 $1,097.40 for the first $100,000, plus $6.18 for each additional $1,000, or fraction thereof, to and including $500,000 65% of Building Permit Fee $500,001 to
$1,000,000
$3,571.03 for the first $500,000, plus $5.25 for each additional $1,000, or fraction thereof, to and including $1,000,000 45% of Building Permit Fee 1,000,001 and up $6,193.74 for the first $1,000,000, plus $4.03 for each additional $1,000, or fraction thereof. 45% of Building Permit Fee

EFFECTIVE JULY 1, 2024

ATHERTON

RESIDENT

NON-ATHERTON

RESIDENT
Includes outdoor area adjacent porch or lower patio
191 (Monday - Friday) 4 hour minimum $130 per
hour
$205 per hour
192 Saturday, Sunday, or Holidays (2 hour Minimum) $360 per hour
$460 per hour
Price does not include Refundable Security deposit
193 Security Deposit $615 $615
Price includes the rental of one of the following:

Water Tower Lawn, or Event Garden
194 Every day (4 hour minimum) $155 per
hour
$205 per hour
Price does not include Refundable Security deposit
195 Security Deposit $310 $310
196 Every Day (4 hour minimum) $130 per
hour
$205 per hour
Price does not include Refundable Security deposit
197 Security Deposit $615 $615
Includes Water Tower Lawn, event garden, patio,
and side lawn (subject to availability)
198 Friday Day Use or Monday - Thursday (4 hour
minimum)**
$255 per
hour
$410 per hour
**Day use has 4 hour minimum, up to 4pm. 6 hour
minimum ending after 4pm.
199 Friday Evenings, Satuday, Sunday, or Holidays (4-6
hour minimum)
$770 per
hour
$1025 per hour
Price does not include Refundable Security deposit
200 Security Deposit $1,230 $1,230
Key Purchases:
201 1 Standard Key ** Flat Fee $105 $280
**Resident Clay Court Access included in Standard
Key Charge
203 1 Clay Key ONLY Flat Fee $50
204 Clay Court Access (Non-resident) $30 per hour
205 13-25 people * Flat Fee $100 $155
206 26-50 people * Flat Fee $180 $310
* Fee when registering at least one day in advance
Tennis Courts Fees
Day Use Permit Fees Holbrook-Palmer Park
Jennings Pavilion
Town of Atherton
Master Fee Schedule
Park Fees
All Park Fees are Based On Resident and Non-Resident Basis The Main House
Outdoor Area (add on to Main House)-Exclusive Use
Carriage House

EFFECTIVE JULY 1, 2024

ATHERTON

RESIDENT

NON-ATHERTON

RESIDENT
Town of Atherton
Master Fee Schedule
Park Fees
All Park Fees are Based On Resident and Non-Resident Basis Same Day Registration Doubles Day Use Permit
Fee with a minimum of $200
207 North Meadow Rented as Day Use Fee above 50 people requires rental of Carriage House
208 Baseball Field (Per Hour) $40 Per hour
209 Other Fields (Per Hour) $40 Per hour
210 Facility maintenance staff for services related to
facilty maintenance and preparation (Before & After
Events)
$135 per hour
211 Facility attendent staff for services related to on-site availability during event
$70 per hour
212 One (1) Day Flat Fee $135
213 One (1) Month Flat Fee $655
214 Drone Application Fee/Day Flat Fee $195
215 Hosted Indoor Classes (Requires Separate Use
Agreement)
Per hour $40 per hour
216 Hosted Outdoor Classes (Requires Separate Use
Agreement)
Per hour $50 per hour

OTHER PARK RENTAL FEES
Staff Hourly Rates
Photo-Shoot Permits

Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2024-2025
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2022-2023 2023-2024 2023-2024 2023-2024 2024-2025
Revenues
101-00-40001-000 Secured Property Tax 11,000,972 12,082,630 12,246,530 12,246,530 12,797,625 101-00-40002-000 Unsecured 451,071 449,641 467,641 467,641 488,685 101-00-40004-000 SB813 Redemption (Suppl) 406,915 332,325 332,325 361,000 347,280 101-00-40006-000 Prop Tax in Lieu of VLF (Motor Veh) 1,873,858 1,556,000 1,371,507 1,000,507 1,433,225 101-00-40008-000 Excess ERAF -
101-00-40010-000 Unsecured SB813 Redemp/Suppl 3,468
101-00-42005-000 Property Transfer Tax 506,554 706,000 706,000 706,000 737,770 Total Property Taxes -> 14,242,837 15,126,596 15,124,003 14,781,678 15,804,585 101-00-41001-000 Sales & Use Tax General 186,270 209,100 289,100 315,000 320,000 101-00-41002-040 Prop 172 Sales Tax for Police 113,868 112,000 120,000 120,000 122,400 101-00-41004-000 In Lieu Sales Tax/Trip Flip
Total Sales Taxes -> 300,138 321,100 409,100 435,000 442,400 101-00-42001-000 Franchise Taxes-Utilities 299,959 305,000 305,000 305,000 311,000 101-00-42002-000 Franchise Tax-Cal Water 185,997 189,000 189,000 181,000 192,000 101-00-42003-000 Franchise Tax-Garbage 408,432 415,000 415,000 400,000 422,000 101-00-42004-000 Franchise Taxes-Cable 169,021 147,000 147,000 149,000 151,000 Total Franchise Fees -> 1,063,409 1,056,000 1,056,000 1,035,000 1,076,000 101-00-40005-000 Homeowners Exemption 33,988 35,000 35,000 34,000 35,000 101-00-40007-000 Motor Veh. Lic Fees (MVLF) 7,156 5,700 5,700 5,600 5,800 Total Intergovernmental -> 41,143 40,700 40,700 39,600 40,800 101-00-43001-000 Business Licenses 269,739 283,600 283,600 283,600 290,000 Total Business License Tax -> 269,739 283,600 283,600 283,600 290,000 101-00-47001-000 Home Occupation Permit - 300 300 300 300 101-00-47019-020 Zoning & Planning Fees 321,042 298,000 405,000 405,000 850,000 Total Planning Revenue -> 321,042 298,300 405,300 405,300 850,300 101-00-47002-025 Building Permit Fee 961,859 1,115,000 1,340,000 1,150,000 1,393,600 101-00-47004-025 Grading & Drainage 60,562 85,000 130,000 105,000 135,200 101-00-47021-025 Plan Check Fee 389,786 385,000 510,000 425,000 530,400 101-00-47030-025 Tree Removal Plan Check 84,574 80,000 127,000 95,000 132,080 101-00-47034-025 Contract Plan Review Services
101-00-47035-025 Contract Inspection Services
101-00-47050-025 Penalty No Building Permit 10,207 12,000 12,000 6,291 12,000 101-00-48502-025 Miscellaneous Income
Total Building Revenue -> 1,506,988 1,677,000 2,119,000 1,781,291 2,203,280 101-00-44001-040 Municipal & Vehicle Code Fines 8,944 5,100 6,100 6,100 6,222 101-00-44002-040 Other Fines & Forfeiture (County) 56,449 41,000 56,000 60,000 57,120 101-00-45019-040 Grant Police
101-00-45007-040 POST Reimb 26,145 17,300 17,300 18,500 17,646 101-00-48505-040 Federal SRO Grant - 75,000 100,000 100,000 100,000 101-00-47005-040 Other Licenses & Permit 2,382 4,140 4,140 2,300 4,223 101-00-47009-040 Photocopy Fee 184 150 150 115 150
101-00-47011-040 Alarm Sign Fees 1,280 1,500 1,500 800 1,600 101-00-47012-040 Vehicle Release 473 1,000 1,000 1,000 1,000 101-00-47013-040 Police Report -
101-00-47014-040 Fingerprinting Fee - - - -
101-00-47016-040 Special Service Fee 9,797 10,000 10,000 16,500 10,200 GF Rev-Exp Sum FY2024-25 Page 307 of 437
Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2024-2025
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2022-2023 2023-2024 2023-2024 2023-2024 2024-2025
101-00-47017-040 Solicitor's Permit - - - -
101-00-47018-040 Disaster Assistance Reimb -
101-00-47046-040 Alarm Permit Fee 48,350 122,500 122,500 70,000 122,500 101-00-48004-040 Sale of Property 306
101-00-47049-040 False Alarm Fees 8,100 8,000 8,000 7,400 8,200 101-00-48501-040 Donation/Contribution 235,000 235,000 40,000 101-00-48502-040 Miscellaneous Income 132 - - - -
Total Police Revenue -> 162,541 285,690 561,690 517,715 368,861 101-00-45021-053 Highway Maint Reimbursement 35,700 35,700 35,700 35,700 35,700 101-00-47003-050 Encroachment 422,281 600,000 600,000 500,000 624,000 Total DPW Revenue -> 457,981 635,700 635,700 535,700 659,700 101-00-47022-058 Social Fees 85,487 95,000 35,000 25,000 60,700 101-00-47023-058 Meeting Fees - - - - -
101-00-47025-058 Class Fees 8,278 15,000 15,000 10,000 15,300 101-00-47028-058 Weddings 22,186 40,000 10,000 2,500 20,000 101-00-47029-058 Park Day Use Fee 15,234 16,500 8,500 10,000 19,000 101-00-47033-058 Catering Service Fee 34,839 41,000 6,000 5,200 101-00-47039-058 Park Rev-Admin 30% Non-Resident 8,784 - - - 101-00-47040-058 Park Rev-Admin 15% Resident 1,515 - - - Total Park Program Revenue -> 176,322 207,500 74,500 52,700 115,000 acct
101-00-44003-000 Heritage Tree Damage Fee 35,400 40,000 40,000 35,400 42,000 101-00-44004-000 C & D Deposit Forfeited 874,200 1,000,000 1,250,000 1,250,000 500,000 101-00-45016-058 DOC -CALRecycle-Park/Recreation 5,000 5,000 5,000 5,000 5,000 101-00-45016-000 DOC Grant -
101-00-45019-000 Grant - 25,000 25,000 40,000 25,000
101-00-45020-000 Other Reimbursements 6,141 - 23,916 23,916 - 101-00-47005-012 Other Licenses & Permit Admin 1,800 1,200 1,200 1,125 1,500 101-00-47009-000 Photocopy Fee -
101-00-47031-030 Tree Inspection Fee 32,159 32,000 44,000 34,000 50,000 101-00-47036-030 Admin Citation (code enforcement) 113,100 85,000 98,000 68,000 90,000 101-00-47038-000 Banner Permit Fee 1,725 2,200 2,200 1,575 2,200 101-00-47045-000 Drone Application Fee - 750 750 - 380
101-00-47052-050 Chargepoint Chargin Stations 1,748 776 101-00-48001-000 Interest Income 323,053 175,000 240,000 240,000 300,000 101-00-48002-000 Cell Antenna Lease 70,775 73,606 73,606 73,606 74,816 101-00-48003-000 Property Rental - Playschool 53,420 89,533 50,533 50,533 55,000 101-00-48005-000 Post Office 1,852 2,700 2,700 2,700 2,200 101-00-48502-000 Miscellaneous Income 7,747 2,300 2,300 2,300 2,000 101-00-48507-000 Settlement/Claims 28,721 3,983 3,983
101-00-48520-000 ARP Funds Fiscal Recovery
101-00-48525-000 Bayfront Canal Leaseback Fund
Total Misc. Revenues -> 1,556,841 1,534,289 1,863,188 1,832,914 1,150,096 Total Operating Revenues -> 20,098,982 21,466,475 22,572,781 21,700,498 23,001,022 Expenditures
City Council Department 58,211 69,015 69,015 58,000 66,615 Administration Department 1,362,821 1,265,979 1,354,479 1,330,000 1,400,943 City Attorney Department 282,725 310,000 310,000 310,000 310,000 Finance Department 842,674 866,652 866,652 846,000 882,763 Planning Department 937,248 1,649,819 1,674,819 1,590,000 1,426,970 Building Department 1,171,569 1,361,829 1,604,829 1,520,000 1,659,166 Inter Department 942,222 1,055,542 1,102,542 950,000 1,172,460 Police Department 9,021,928 9,285,827 9,584,827 9,520,000 10,171,871 Public Works Department 2,221,437 3,385,596 3,681,445 3,100,000 3,683,887 Total Operating Expenditures -> 16,840,834 19,250,260 20,248,608 19,224,000 20,774,676 Excess (Deficiency) of Revenues Over
Expenditures 3,258,148 2,216,215 2,324,173 2,476,498 2,226,346 GF Rev-Exp Sum FY2024-25 Page 308 of 437
Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2024-2025
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2022-2023 2023-2024 2023-2024 2023-2024 2024-2025
Other Financing Sources/(Uses)
101-00-58002-030 Trans Out CIP 401 Future Projects (3,340,000) (5,890,000) (5,890,000) (5,890,000) (4,450,000) 101-00-58010-000 COP Debt Service (861,871) (861,871) (861,871) (861,871) (861,871) 101-00-58005-000 Transfer (out) to OPEB/Pension
101-00-58004-000 Trsfr in/(out) Workers Compensation
101-00-58002-000 Trsfr in/(out) CIP (401)
101-00-58002-030 Trsfr in/(out) Const. 406-COP Funds
101-00-58003-000 Trsfr in/(out) to Facilities Const-406 (1,189,037) COVID America Rescue Plan
Excess ERAF 2,339,065 2,300,000 2,633,605 2,633,605 2,500,000 Total Transfers In/(Out) -> (3,051,844) (4,451,871) (4,118,266) (4,118,266) (2,811,871) Incr/(Decr) of General Fund Resv 206,304 (2,235,656) (1,794,093) (1,641,768) (585,525) Net Change in Fund Balance 206,304 (2,235,656) (1,794,093) (1,641,768) (585,525) Beginning Fund Balance 13,585,333 13,791,637 13,791,637 13,791,637 12,149,869 Ending Fund Balance 13,791,637 11,555,981 11,997,544 12,149,869 11,564,345 Fund Balance Schedule
Building Component Town Center Funding
15% Emergency Reserve 2,887,539 2,887,539 2,883,600 3,116,201 15% Reserve 2,887,539 2,887,539 2,883,600 3,116,201
Reserved for ARPA 1,707,000
Available Fund Balance 4,013,951 4,013,951 6,382,669 5,331,942 Ending Fund Balance - 11,496,029 9,789,029 12,149,869 11,564,345 GF Rev-Exp Sum FY2024-25 Page 309 of 437
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-2023 2023-2024 2023-2024 2024-2025
General Operation 2,247 5,500 5,500 4,500
Other Services/Exp 53,793 57,215 57,215 55,815
Supplies & Materials 491 1,300 1,300 1,300
Capital Outlay 1,679 5,000 5,000 5,000
City Council 58,211 69,015 69,015 66,615
Town of Atherton
Annual Operating Budget FY 2024-2025
City Council Budget - Summary

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 General Operation 101-11-53016-011 Utilities - Water - 2,500 2,500 - General Operation 101-11-53024-011 Advertising/Publishing 2,247 3,000 3,000 4,500 Other Services/Exp 101-11-54002-011 Bus Meeting & Meals 6,201 5,400 5,400 5,400 Other Services/Exp 101-11-54003-011 Conferences 5,219 7,500 7,500 7,500 Other Services/Exp 101-11-54004-011 Training & Workshops 12,790 10,000 10,000 10,000 Other Services/Exp 101-11-54007-011 Membership/Dues 13,839 15,815 15,815 16,015 Other Services/Exp 101-11-54010-011 Other Contract Services 688 - - - Other Services/Exp 101-11-54011-011 Environmental Program - - - Other Services/Exp 101-11-54013-011 Contribution-SSV 750 1,000 1,000 1,000 Other Services/Exp 101-11-54014-011 Contribution-HIP - 17,500 17,500 2,500 Other Services/Exp 101-11-54015-011 Contribution-SSM County 1,000 - - - Other Services/Exp 101-11-54020-011 Election Cost 13,306 - - 13,400 Supplies & Materials 101-11-55002-011 Office Supplies 491 1,300 1,300 1,300 Capital Outlay 101-11-57006-011 Computer Equipment/Software 758 - - - Capital Outlay 101-11-57007-011 Office Equip & Furniture 921 5,000 5,000 5,000 Total City Council 58,211 69,015 69,015 66,615
Town of Atherton Annual Operating Budget FY 2024-2025
City Council Budget By Account

Town of Atherton
Annual Operating Budget FY 2024-25
Administration Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-2023 2023-2024 2023-2024 2024-2025
Salaries & Wages 630,142 680,235 680,235 692,078
EE Benefits 280,363 283,663 283,663 290,770
Professional Svs 174,246 40,000 40,000 40,000
General Operations 47,349 45,496 45,496 60,300
Other Services/Exp. 212,574 201,686 290,186 293,895
Supplies & Materials 15,234 12,500 12,500 12,500
Capital Outlay 2,913 2,400 2,400 11,400
Administration Total 1,362,821 1,265,979 1,354,479 1,400,943

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Salaries & Wages 101-12-50001-012 Regular Salaries 624,794 671,735 671,735 683,578 Salaries & Wages 101-12-50001-012 Office Intern - 7,500 7,500 7,500 Salaries & Wages 101-12-50006-012 Overtime 5,348 1,000 1,000 1,000 EE Benefits 101-12-50013-012 EE Benefits Earned 17,930 20,152 20,152 20,507 EE Benefits 101-12-51001-012 Medicare Tax 10,022 9,740 9,740 9,912 EE Benefits 101-12-51002-012 Social Security Tax 336 - - - EE Benefits 101-12-51003-012 PERS Retire Contrib- ER 47,941 58,914 58,914 61,075 EE Benefits 101-12-51005-012 Deferred Compensation 5,772 5,772 5,772 5,772 EE Benefits 101-12-51007-012 STD Insurance 640 768 768 768 EE Benefits 101-12-51008-012 Health Insurance-Active 55,590 61,849 61,849 64,623 EE Benefits 101-12-51009-012 Health Insurance-Retirees 29,934 19,757 19,757 7,851 EE Benefits 101-12-51010-012 Dental Insurance 3,163 4,617 4,617 2,863 EE Benefits 101-12-51011-012 Vision Insurance 854 920 920 715 EE Benefits 101-12-51013-012 Workers' Compensation 21,182 6,717 6,717 6,836 EE Benefits 101-12-51014-012 Life & ADD Insurance 549 740 740 740 EE Benefits 101-12-51015-012 LTD Insurance 2,890 2,993 2,993 2,993 EE Benefits 101-12-51016-012 Unemployment Insurance 6,488 6,717 6,717 6,836 EE Benefits 101-12-51019-012 Allowance - - - -
EE Benefits 101-12-51020-012 Educational Reimb - 8,000 8,000 8,000 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 77,075 76,005 76,005 91,279 Total Salaries & Benefits 910,504 963,897 963,897 982,848 Professional Svs 101-12-52023-012 Contract Human Resources 174,246 40,000 40,000 40,000 General Operations 101-12-53002-012 Other Equip Repair & Maint 16,700 14,400 14,400 20,400 General Operations 101-12-53014-012 Utilities - Electricity 6,165 10,596 10,596 12,900 General Operations 101-12-53016-012 Utilities - Water 659 1,000 1,000 1,000 General Operations 101-12-53024-012 Advertising - Noticing 9,142 6,500 6,500 6,500 General Operations 101-12-53025-012 External Printing Services 13,390 9,000 9,000 15,500 General Operations 101-12-53026-012 Recruitment Costs 1,293 4,000 4,000 4,000 Other Services/Exp. 101-12-54002-012 Business Meetings & Meals 234 1,000 1,000 1,300 Other Services/Exp. 101-12-54003-012 Conferences 6,175 9,800 9,800 10,800 Town of Atherton Annual Operating Budget FY 2024-25
Administration - Budget by Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Town of Atherton Annual Operating Budget FY 2024-25
Administration - Budget by Account
Other Services/Exp. 101-12-54004-012 Training and Workshops 10,898 11,500 11,500 11,500 Other Services/Exp. 101-12-54005-012 Subscriptions 433 1,200 1,200 1,500 Other Services/Exp. 101-12-54007-012 Memberships & Dues 12,972 20,036 20,036 20,645 Other Services/Exp. 101-12-54008-012 Mileage Reimbursement - 150 150 150 Other Services/Exp. 101-12-54010-012 Other Contract Services 164,785 140,000 228,500 228,000 Other Services/Exp. 101-12-54011-012 Environmental Program Committee 12,295 5,000 5,000 5,000 Other Services/Exp. 101-12-54019-012 Special Events & Awards 1,783 10,000 10,000 12,000 Other Services/Exp. 101-12-54025-012 Technology Reimbursement 3,000 3,000 3,000 3,000 Supplies & Materials 101-12-55002-012 Office Supplies 14,944 8,500 8,500 8,500 Supplies & Materials 101-12-55017-012 Postage 290 4,000 4,000 4,000 Capital Outlay 101-12-57006-012 Computer Equipment/Software 2,675 1,400 1,400 1,400 Capital Outlay 101-12-57007-012 Office Equip & Furn 238 1,000 1,000 10,000 Total Operations 452,317 302,082 390,582 418,095
Total Admin Dept 1,362,821 1,265,979 1,354,479 1,400,943

Town of Atherton
Annual Operating Budget FY 2024-2025
City Attorney Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-2023 2023-2024 2023-2024 2023-2024
Professional Svs 282,725 310,000 310,000 310,000
City Attorney Total 282,725 310,000 310,000 310,000

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Professional Svs 101-16-52002-016 City Attorney - Retainer 216,679 204,000 204,000 204,000 Professional Svs 101-16-52006-016 City Attorney - Other Services 66,046 106,000 106,000 106,000 Total City Attorney Dept 282,725 310,000 310,000 310,000 Town of Atherton Annual Operating Budget FY 2024-2025
City Attorney - Budget By Account

Town of Atherton
Operating Budget FY 2024-2025
Finance Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-23 2023-24 2023-24 2024-25
Salaries & Wages 442,059 484,138 484,138 502,872
EE Benefits 171,471 162,792 162,792 159,761
Professional Svs 90,964 93,907 93,907 94,065
General Operations 18,233 26,750 26,750 26,750
Other Services/Exp. 119,775 95,165 95,165 95,415
Supplies & Materials 171 1,300 1,300 1,300
Capital Outlay - 2,600 2,600 2,600
Finance Total 842,674 866,652 866,652 882,763

Adopted Adjusted Recomm
Actual Budget Budget Budget
Account Description 2022-23 2023-24 2023-24 2024-25
101-18-50001-018 Regular Salaries 429,457 470,037 470,037 488,225 101-18-50006-018 Overtime - - -
101-18-50013-018 EE Benefits Earned 12,602 14,101 14,101 14,647 101-18-51001-018 Medicare 6,719 6,816 6,816 7,079
101-18-51003-018 PERS Retire Contrib- ER 36,115 43,594 43,594 45,671 101-18-51007-018 STD Insurance 480 576 576 576
101-18-51008-018 Health Insurance-Active 31,599 43,186 43,186 32,851 101-18-51009-018 Health Insurance-Retirees 26,332 6,586 6,586 3,945 101-18-51010-018 Dental Insurance 2,302 3,501 3,501 1,913 101-18-51011-018 Vision Insurance 446 794 794 472
101-18-51013-018 Workers' Compensation 14,346 4,700 4,700 4,882 101-18-51014-018 Life & ADD Insurance 332 427 427 427
101-18-51015-018 LTD Insurance 2,221 2,382 2,382 2,382
101-18-51016-018 Unemployment Insurance 4,409 4,700 4,700 4,882 101-xx-51xxx-misc Unfunded liabilities 46,171 45,530 45,530 54,680 Total Salaries & Benefits 613,530 646,930 646,930 662,633 101-18-52001-018 Audit & Financial 69,010 70,965 70,965 70,965 101-18-52017-018 Technical Services 21,954 22,942 22,942 23,100 101-18-53002-018 Repair Machinery & Equip - 200 200 200 101-18-53025-018 External Printing Service 209 3,500 3,500 3,500 101-18-53031-018 Banking Services 7,525 12,550 12,550 12,550 Town of Atherton Annual Operating Budget FY 2024-2025
Finance - Budget by Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Account Description 2022-23 2023-24 2023-24 2024-25
Town of Atherton Annual Operating Budget FY 2024-2025
Finance - Budget by Account
101-18-53503-018 Trsfr to Equip Replace Fund 10,500 10,500 10,500 10,500 101-18-54003-018 Conferences - 2,625 2,625 2,625
101-18-54002-018 Business Meetings & Meals - 1,200 1,200 1,200 101-18-54004-018 Training and Workshops - 5,040 5,040 5,040 101-18-54007-018 Memberships & Dues 170 1,050 1,050 1,050 101-18-54010-018 Other Contract Services 84,830 45,250 45,250 43,500 101-18-54016-018 Business License Processing Fee 34,775 40,000 40,000 42,000 101-18-55002-018 Office Supplies 172 800 800 800
101-18-55009-018 Misc. Computer Parts - 500 500 500
101-18-57006-018 Computer Equip/Software - 2,100 2,100 2,100 101-18-57007-018 Office Machines & Furniture - 500 500 500 229,144 219,722 219,722 220,130
Total Operations 229,144 219,722 219,722 220,130
Total Finance Dept 842,674 866,652 866,652 882,763

Town of Atherton
Annual Operating Budget FY 2024-2025
Planning Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-2023 2023-2024 2023-2024 2024-2025
Professional Svs 895,467 1,583,839 1,608,839 1,343,690
General Operations 36,837 21,100 21,100 23,900
Other Services/Exp. - 37,440 37,440 52,440
Supplies & Materials 2,841 4,800 4,800 4,300
Capital Outlay 2,103 2,640 2,640 2,640
Planning Total 937,248 1,649,819 1,674,819 1,426,970

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Professional Svs 101-20-52011-020 Contract Planner 734,854 877,440 877,440 877,440 Professional Svs 101-20-52013-020 Zoning Code Update
Professional Svs 101-20-52014-020 General Plan Update - 63,101 63,101 22,000 Professional Svs 101-20-52015-020 Housing Element 160,613 629,998 654,998 430,950 Professional Svs 101-20-52017-020 Technical Services - 3,300 3,300 3,300 Professional Svs 101-20-52029-020 Contract Arborist Service - 10,000 10,000 10,000 General Operations 101-20-53014-020 Utilities - Electricity 6,165 8,000 8,000 9,000 General Operations 101-20-53016-020 Utilities - Water 659 600 600 700 General Operations 101-20-53024-020 Advertising/Noticing 27,409 10,000 10,000 11,000 General Operations 101-20-53025-020 Printing - External Service - - - General Operations 101-20-53033-020 Rent - Mach & Equip 2,604 2,500 2,500 3,200 Other Services/Exp. 101-20-54004-020 Training & Workshops - - - Other Services/Exp. 101-20-54007-020 Membership Dues - - - - Other Services/Exp. 101-20-54010-020 Other Contract Services - 37,440 37,440 37,440 Other Services/Exp. 101-20-54014-020 Contribution-HIP 15,000 Supplies & Materials 101-20-55002-020 Office Supplies 2,841 1,800 1,800 1,800 Supplies & Materials 101-20-55009-020 Misc. Computer Parts - 3,000 3,000 2,500 Capital Outlay 101-20-57006-020 Computer Equipment/Software 2,103 2,640 2,640 2,640 Total Planning Dept 937,248 1,649,819 1,674,819 1,426,970 Town of Atherton Annual Operating Budget FY 2024-2025
Planning Budget By Account

Town of Atherton
Annual Operating Budget FY 2024-2025
Building Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-23 2023-24 2023-24 2024-25
Salaries & Wages 116,261 185,910 185,910 170,777
EE Benefits 165,960 162,463 162,463 173,501
Professional Svs 870,414 987,750 1,230,750 1,286,804
General Operations 11,041 16,656 16,656 19,024
Other Services/Exp. 1,569 1,350 1,350 1,360
Supplies & Materials 6,324 5,700 5,700 5,700
Capital Outlay - 2,000 2,000 2,000
Building Total 1,171,569 1,361,829 1,604,829 1,659,166

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-23 2023-24 2023-24 2024-25 Salaries & Wages 101-25-50001-025 Regular Salaries 112,937 180,495 180,495 165,803 Salaries & Wages 101-25-50006-025 Overtime - - - -
Salaries & Wages 101-25-50013-025 EE Benefits Earned 3,325 5,415 5,415 4,974 EE Benefits 101-25-51001-025 Medicare 1,709 2,690 2,690 2,477 EE Benefits 101-25-51002-025 Social Security Tax - - - - EE Benefits 101-25-51003-025 PER Retire Contrb- ER 7,592 16,136 16,136 14,613 EE Benefits 101-25-51004-025 PERS Retire Contrb- EE - - - - EE Benefits 101-25-51007-025 STD Insurance 176 269 269 269 EE Benefits 101-25-51008-025 Health Insurance-Active 15,553 26,097 26,097 21,460 EE Benefits 101-25-51009-025 Health Insurance-Retirees 28,994 6,586 6,586 3,992 EE Benefits 101-25-51010-025 Dental Insurance 999 1,810 1,810 1,363 EE Benefits 101-25-51011-025 Vision Insurance 178 352 352 262 EE Benefits 101-25-51013-025 Workers' Compensation 3,625 1,855 1,855 1,708 EE Benefits 101-25-51014-025 Life & ADD Insurance 99 193 193 193 EE Benefits 101-25-51015-025 LTD Insurance 746 1,033 1,033 1,040 EE Benefits 101-25-51015-025 Uniforms - - - -
EE Benefits 101-25-51016-025 Unemployment Insurance 1,193 1,805 1,805 1,658 EE Benefits 101-25-51019-025 Auto Allowance - - - -
EE Benefits 101-xx-51xxx-misc Unfunded liabilities-Misc 105,097 103,638 103,638 124,466 Total Salaries & Benefits 282,222 348,373 348,373 344,278 Professional Svs 101-25-52012-025 Contract Plan Review Services - Professional Svs 101-25-52017-025 Technical Service - 42,000 42,000 45,000 Professional Svs 101-25-52033-025 Contract Bldg & Life Safety Svs 870,414 945,750 1,188,750 1,241,804 General Operations 101-25-53014-025 Utilities - Electricity 6,165 10,596 10,596 12,964 General Operations 101-25-53016-025 Utilities - Water 659 1,000 1,000 1,000 General Operations 101-25-53024-025 Advertising/Publishing 1,613 1,200 1,200 1,200 General Operations 101-25-53033-025 Rent - Mach & Equip 2,604 3,860 3,860 3,860 Other Services/Exp. 101-25-54005-025 Subscriptions 1,424 1,200 1,200 1,200 Other Services/Exp. 101-25-54007-025 Memberships & Dues 145 150 150 160 Supplies & Materials 101-25-55002-025 Office Supplies 5,058 4,400 4,400 4,400 Supplies & Materials 101-25-55003-025 Microfilms-Digital Archiving - - - - Supplies & Materials 101-25-55006-025 Safety Supplies & Matls 1,266 1,300 1,300 1,300 Capital Outlay 101-25-57006-025 Computer Equipment/Software - 2,000 2,000 2,000 Total Operations 889,348 1,013,456 1,256,456 1,314,888
Total Building Dept 1,171,569 1,361,829 1,604,829 1,659,166 Town of Atherton Annual Operating Budget FY 2024-2025
Building Budget By Account

Town of Atherton
Annual Operating Budget FY 2024-2025
Inter Department Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-2023 2023-2024 2023-2024 2024-2025
EE Benefits 1,392 2,000 2,000 2,000
Professional Svs 167,948 116,196 163,196 163,200
General Operations 482,801 551,295 551,295 622,432
Other Services/Exp. 120,413 127,508 127,508 123,685
Supplies & Materials 11,629 20,500 20,500 20,500
Capital Outlay 158,039 238,043 238,043 240,643
Inter-Dept. Total 942,222 1,055,542 1,102,542 1,172,460

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 EE Benefits 101-30-51012-030 Employee Assistance Program 1,392 2,000 2,000 2,000 Professional Svs 101-30-52019-030 IT Support 167,948 116,196 163,196 163,200 General Operations 101-30-53018-030 Utilities - Telephone 8,989 15,000 15,000 8,000 General Operations 101-30-53019-030 Liability Insurance 305,924 359,124 359,124 374,950 General Operations 101-30-53020-030 Employment Practice Liability Ins 35,401 37,171 37,171 46,608 General Operations 101-30-53021-030 Property Insurance 132,487 140,000 140,000 192,874 Other Services/Exp. 101-30-53035-030 Other Rents & Leases - - - - Other Services/Exp. 101-30-54007-030 Memberships & Dues 2,964 6,765 6,765 2,942 Other Services/Exp. 101-30-54017-030 Post Office Expense 4,568 5,743 5,743 5,743 Other Services/Exp. 101-30-54029-030 County Tax Administration Cost 112,881 115,000 115,000 115,000 Supplies & Materials 101-30-55009-030 Misc Computer Parts & Supplies 36 5,000 5,000 5,000 Supplies & Materials 101-30-55016-030 Other Supplies & Materials 21 2,000 2,000 2,000 Supplies & Materials 101-30-55017-030 Postage 11,572 13,500 13,500 13,500 Capital Outlay 101-30-57006-030 IT Infrastructure Plan 156,839 238,043 238,043 240,643 Capital Outlay 101-30-59010-030 2020 Lease Cost of Issuance 1,200 - - - Total Inter-Department 942,222 1,055,542 1,102,542 1,172,460 Town of Atherton Annual Operating Budget FY 2024-2025
Inter-Department Budget By Account

Town of Atherton
Annual Operating Budget FY 2024-2025
Police Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-2023 2023-2024 2023-2024 2024-2025
Salaries & Wages 4,624,529 5,130,345 5,098,345 5,483,061 EE Benefits 3,082,751 2,660,099 2,660,099 2,988,008
Professional Svs 106,987 150,188 150,188 147,357
General Operations 499,117 518,613 538,613 652,258
Other Services/Exp. 313,551 335,172 586,172 349,982
Supplies & Materials 188,986 192,500 252,500 195,500
Capital Outlay 206,007 298,911 298,911 355,705
Police Total 9,021,928 9,285,827 9,584,827 10,171,871

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Salaries & Wages 101-40-50001-040 Regular Salaries 3,455,752 3,807,002 3,787,002 4,113,940 Salaries & Wages 101-40-50003-040 Dispatcher Salaries 557,405 618,426 618,426 664,204 Salaries & Wages 101-40-50004-040 Reserve Salaries 15,577 96,356 49,356 96,356 Salaries & Wages 101-40-50005-040 Temporary Help 3,799 28,561 8,561 28,561 Salaries & Wages 101-40-50006-040 Overtime 589,752 570,000 625,000 570,000 Salaries & Wages 101-40-50007-040 Special Event Salaries Reimb 2,244 10,000 10,000 10,000 EE Benefits 101-40-50013-040 EE Benefits Earned 161,398 182,617 182,617 196,726 EE Benefits 101-40-51001-040 Medicare Tax 69,964 67,897 67,897 73,011 EE Benefits 101-40-51002-040 Social Security 1,092 5,974 5,974 5,974 EE Benefits 101-40-51003-040 PERS Retire Contr - ER 568,073 673,576 673,576 752,790 EE Benefits 101-40-51004-040 PERS Retire Contr - EE - - - - EE Benefits 101-40-51005-040 Deferred Compensation 20,458 26,711 26,711 45,852 EE Benefits 101-40-51007-040 STD Insurance 5,923 5,832 5,832 5,628 EE Benefits 101-40-51008-040 Health Insurance - Active 479,597 521,857 521,857 517,390 EE Benefits 101-40-51009-040 Health Insurance - Retirees 441,598 72,443 72,443 50,054 EE Benefits 101-40-51010-040 Dental Insurance 33,965 36,490 36,490 37,590 EE Benefits 101-40-51011-040 Vision Insurance 6,703 7,241 7,241 7,467 EE Benefits 101-40-51013-040 Workers' Compensation 303,577 45,654 45,654 49,181 EE Benefits 101-40-51014-040 Life & ADD Insurance 2,986 3,730 3,730 3,622 EE Benefits 101-40-51015-040 LTD Insurance 29,097 29,693 29,693 28,778 EE Benefits 101-40-51016-040 Unemployment Insurance 48,631 46,903 46,903 50,431 EE Benefits 101-40-51018-040 Uniforms 27,218 30,000 30,000 30,000 EE Benefits 101-40-51020-040 Educational Reimbursement - 20,000 20,000 20,000 EE Benefits 101-40-51xxx-040 Unfunded liabilities-Misc 66,878 65,950 65,950 79,204 EE Benefits 101-40-51xxx-040 Unfunded liabilities-Safety 815,591 817,530 817,530 1,034,310 Total Salaries & Benefits 7,707,280 7,790,444 7,758,444 8,471,069 Professional Svs 101-40-52017-040 Technical Services 106,987 150,188 150,188 147,357 General Operations 101-40-53001-040 Equip Maint - Vehicles 81,502 50,000 70,000 60,000 General Operations 101-40-53002-040 Equip Maint - Other 13,497 12,000 12,000 14,000 General Operations 101-40-53014-040 Utilities - Electricity 123,309 140,000 140,000 135,000 General Operations 101-40-53016-040 Utilities - Water 7,909 6,500 6,500 10,000 Town of Atherton Annual Operating Budget FY 2024-2025
Police Budget By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Town of Atherton Annual Operating Budget FY 2024-2025
Police Budget By Account
General Operations 101-40-53018-040 Utilities - Telephone 43,254 43,450 43,450 45,100 General Operations 101-40-53025-040 Printing - External Service 11,399 10,000 10,000 12,000 General Operations 101-40-53026-040 Recruitment Cost 3,471 6,000 6,000 6,000 General Operations 101-40-53028-040 Citation Processing 327 5,000 5,000 6,500 General Operations 101-40-53503-040 Trsfr to Equip Replace Fd 214,449 245,663 245,663 363,658 Other Services/Exp. 101-40-54003-040 Conferences 4,494 5,000 5,000 5,000 Other Services/Exp. 101-40-54004-040 Training & Workshops 17,617 13,000 13,000 13,000 Other Services/Exp. 101-40-54005-040 Subscriptions - 3,000 - 3,000 Other Services/Exp. 101-40-54006-040 POST Training 68,127 50,000 70,000 60,000 Other Services/Exp. 101-40-54007-040 Memberships & Dues 3,521 4,750 4,750 4,750 Other Services/Exp. 101-40-54008-040 Mileage Reimbursement - 300 300 300 Other Services/Exp. 101-40-54010-040 Other Contract Services 154,410 205,525 439,525 201,932 Other Services/Exp. 101-40-54021-040 Animal Control Services 65,382 53,597 53,597 62,000 Supplies & Materials 101-40-55002-040 Office Supplies 9,932 12,000 12,000 12,000 Supplies & Materials 101-40-55006-040 Safety Supplies & Materials 4,908 9,000 9,000 18,000 Supplies & Materials 101-40-55007-040 K-9 Expenses 12,872 24,000 34,000 30,000 Supplies & Materials 101-40-55015-040 Oil and Gasoline 95,926 75,000 95,000 80,000 Supplies & Materials 101-40-55016-040 Other Supplies & Matls 58,253 44,500 74,500 44,500 Supplies & Materials 101-40-55018-040 Disaster/Emergency 7,095 28,000 28,000 11,000 Capital Outlay 101-40-57004-040 Mach & Equip 6,324 - - - Capital Outlay 101-40-57006-040 Computer Equip/Software* 199,683 298,911 298,911 355,705 1,314,648 1,495,384 1,826,384 1,700,802
Total Operations 1,314,648 1,495,384 1,826,384 1,700,802 Total Police Dept 9,021,928 9,285,827 9,584,827 10,171,871

Town of Atherton
Annual Operating Budget FY 2024-25
DPW 50-59 Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2022-2023 2023-2024 2023-2024 2024-2025
Salaries & Wages 236,191 446,283 446,283 570,390
EE Benefits 361,295 339,426 339,426 352,434
Professional Svs 800,583 1,100,000 1,213,849 1,157,000
General Operations 759,570 1,159,238 1,159,238 1,195,764 Other Services/Exp. 35,281 102,700 284,700 103,700
Supplies & Materials 14,224 78,150 78,150 88,300
Capital Outlay 14,292 159,800 159,800 216,300
DPW Total 2,221,436 3,385,596 3,681,445 3,683,887

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Salaries & Wages 50001 Regular Salaries 392,022 590,253 590,253 710,745 Salaries & Wages 50013 EE Benefits Earned 11,490 17,708 17,708 21,322 Salaries & Wages 50015 Salary Allocated to CIP (167,320) (161,678) (161,678) (161,678) EE Benefits 51001 Medicare Insurance 5,986 8,631 8,631 10,378 EE Benefits 51003 PERS Retire Contr - ER 33,473 57,048 57,048 61,970 EE Benefits 51007 STD Life 432 691 691 883
EE Benefits 51008 Health Insurance-Active 34,396 63,669 63,669 55,161 EE Benefits 51009 Health Insurance-Retirees 106,475 32,929 32,929 13,894 EE Benefits 51010 Dental Insurance 3,453 5,024 5,024 4,285 EE Benefits 51011 Vision Insurance 645 999 999 909
EE Benefits 51013 Workers Compensation 12,686 5,953 5,953 7,157 EE Benefits 51014 Life & ADD Insurance 295 554 554 662
EE Benefits 51015 LTD Insurance 1,936 2,779 2,779 3,581 EE Benefits 51016 Unemployment Insurance 4,088 5,903 5,903 7,107 EE Benefits 51xxx Unfunded Liabilities-Misc 157,431 155,246 155,246 186,445 Total Salaries & Benefits 597,487 785,708 785,708 922,824 Professional Svs 52010 (50) Contract Engineering 167,061 150,000 150,000 150,000 Professional Svs 52017 Technical Services 23,061 40,000 40,000 40,000 Professional Svs 52030 (58) Contract Park Event Svs - - 20,000 10,000 Professional Svs 52031 Contract DPW Maint Serv 610,461 910,000 1,003,849 957,000 General Operations 53001 Vehicle Repair & Maint 4,475 10,000 10,000 10,000 General Operations 53002 Equipment Repair & Maint 29,417 179,500 179,500 181,500 General Operations 53003 Building Security 1,636 11,000 11,000 11,000 General Operations 53004 Facility Repair & Maint 159,697 205,500 205,500 205,500 General Operations 53006 Electrical Repair & Maint 2,377 11,000 11,000 11,000 General Operations 53008 Contract Custodial Services 142,500 225,000 225,000 225,000 General Operations 53009 Contract Tree Maintenance 178,485 110,000 110,000 140,000 General Operations 53010 Street Sweeping 26,292 30,000 30,000 30,000 General Operations 53011 Contract Lndscp Maint. - 50,000 50,000 50,000 General Operations 53012 Traffic Signal Repair & Maint 3,749 15,000 15,000 15,000 General Operations 53013 Street Light Repair & Maint 11,756 60,000 60,000 60,000 General Operations 53014 Utilities -Electricity 85,702 105,438 105,438 106,964 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Summary By Account 50-59

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Summary By Account 50-59
General Operations 53015 Utilities - Gas 10,563 8,800 8,800 8,800 General Operations 53016 Utilities - Water 19,355 24,500 24,500 24,500 General Operations 53017 Utilities - Sewer 18,314 28,000 28,000 28,000 General Operations 53018 Utilities - Telephone 125 1,500 1,500 1,500 General Operations 53024 Advertising/Publishing 1,500 2,500 2,500 2,500 General Operations 53029 Contract Inspection & Testing - 11,250 11,250 14,250 General Operations 53030(58) Credit Card Merchant Fees 3,149 5,500 5,500 5,500 General Operations 53033 Rent - Mach & Equipment 4,588 9,500 9,500 9,500 General Operations 53034 Rent - Facilities - 250 250 250 General Operations 53503 Equip Replace Charges 55,892 55,000 55,000 55,000 Other Services/Exp. 54003 Conferences 1,008 8,000 8,000 8,000 Other Services/Exp. 54004 Training & Workshops 493 4,500 4,500 4,500 Other Services/Exp. 54007 Membership/Dues 8,518 17,700 17,700 18,700 Other Services/Exp. 54010 Other Contract Services 25,261 72,500 254,500 72,500 Supplies & Materials 55001 Pesticides & Fertilizer 142 - - - Supplies & Materials 55002 Office Supplies 2,212 3,250 3,250 3,250 Supplies & Materials 55006 Safety Supplies & Matls 803 2,000 2,000 2,500 Supplies & Materials 55008 Misc. Computer Software 1,382 12,000 12,000 12,000 Supplies & Materials 55009 Misc. Computer Supplies - 750 750 750 Supplies & Materials 55010 Custodial Supplies - 900 900 1,500 Supplies & Materials 55011 Landscape Supplies 3,476 23,000 23,000 23,000 Supplies & Materials 55012 Construction Matls 993 11,000 11,000 14,000 Supplies & Materials 55014 Minor Tools & Equip 25 750 750 1,500 Supplies & Materials 55015 Gas & Oil 2,437 11,800 11,800 11,800 Supplies & Materials 55016 Other Supplies & Matls - 300 300 5,000 Supplies & Materials 55017 Postage - 400 400 1,000
Supplies & Materials 55018 Disaster Preparedness 2,754 12,000 12,000 12,000 Capital Outlay 57002 Building Improvements 186 143,000 143,000 158,000 Capital Outlay 57004 Machinery & Equipment 2,254 8,500 8,500 10,000 Capital Outlay 57006 Computer Equip/Software 1,692 3,800 3,800 43,800 Capital Outlay 57007 Office Machines & Furn 180 4,500 4,500 4,500 Capital Outlay 57025 COVID-19 Emergency 9,980 - - -
Total Operations 1,623,950 2,599,888 2,895,737 2,761,064 Total DPW 2,221,436 3,385,596 3,681,445 3,683,887

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Salaries & Wages 101-50-50001-050 Regular Salaries 41,707 140,353 140,353 216,589 Salaries & Wages 101-50-50013-050 EE Benefits Earned 1,231 4,211 4,211 6,498 Salaries & Wages 101-50-50015-050 Salary Allocated to CIP (50,418) (50,418) (50,418) (50,418) EE Benefits 101-50-51001-050 Medicare Insurance 699 2,108 2,108 3,213 EE Benefits 101-50-51003-050 PERS Retire Contr - ER 2,809 14,902 14,902 15,910 EE Benefits 101-50-51007-050 STD Insurance 88 211 211 346 EE Benefits 101-50-51008-050 Health Insurance-Active 6,744 21,389 21,389 21,307 EE Benefits 101-50-51009-050 Health Insurance-Retirees 36,477 9,879 9,879 5,956 EE Benefits 101-50-51010-050 Dental Insurance 806 1,607 1,607 1,383 EE Benefits 101-50-51011-050 Vision Insurance 122 323 323 287 EE Benefits 101-50-51013-050 Workers Compensation 1,466 1,454 1,454 2,216 EE Benefits 101-50-51014-050 Life & ADD Insurance 50 181 181 256 EE Benefits 101-50-51015-050 LTD Insurance 355 794 794 1,358 EE Benefits 101-50-51016-050 Unemployment Insurance 483 1,404 1,404 2,166 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 50,853 50,147 50,147 60,225 Total Salaries & Benefits 93,471 198,543 198,543 287,292 Professional Svs 101-50-52010-050 Contract Engineering 167,061 150,000 150,000 150,000 Professional Svs 101-50-52017-050 Technical Services 23,061 40,000 40,000 40,000 General Operations 101-50-53001-050 Vehicle Repair & Maint 2,960 - - - General Operations 101-50-53002-050 Equipment Repair & Maint - 1,500 1,500 1,500 General Operations 101-50-53014-050 Utilities - Electricity 6,165 11,438 11,438 12,964 General Operations 101-50-53015-050 Utilities - Gas - - - - General Operations 101-50-53016-050 Utilities - Water 659 1,000 1,000 1,000 General Operations 101-50-53018-050 Utilities - Telephone - - - - General Operations 101-50-53024-050 Advertising/Publishing 750 2,500 2,500 2,500 General Operations 101-50-53029-050 Contract Inspection & Testing - 5,000 5,000 5,000 General Operations 101-50-53033-050 Rent - Mach & Equipment 2,604 4,500 4,500 4,500 General Operations 101-50-53503-050 Equip Replace Charges 18,000 18,000 18,000 18,000 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Engineering By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Engineering By Account
Other Services/Exp. 101-50-54003-050 Conferences 1,008 8,000 8,000 8,000 Other Services/Exp. 101-50-54004-050 Training & Workshops 174 3,500 3,500 3,500 Other Services/Exp. 101-50-54007-050 Membership/Dues 7,878 17,000 17,000 18,000 Other Services/Exp. 101-50-54010-050 Other Contract Services - - - - Supplies & Materials 101-50-55002-050 Office Supplies 2,212 3,000 3,000 3,000 Supplies & Materials 101-50-55006-050 Safety Supplies & Matls 372 1,000 1,000 1,000 Supplies & Materials 101-50-55008-050 Misc. Computer Software 1,382 10,000 10,000 10,000 Supplies & Materials 101-50-55009-050 Misc. Computer Supplies - 500 500 500 Supplies & Materials 101-50-55014-050 Minor Tools & Equip - 500 500 500 Supplies & Materials 101-50-55015-050 Gas & Oil - 300 300 300 Supplies & Materials 101-50-55017-050 Postage - 400 400 1,000 Capital Outlay 101-50-57006-050 Computer Equip/Software 1,692 1,800 1,800 1,800 Capital Outlay 101-50-57007-050 Office Machines & Furn - 3,000 3,000 3,000 Capital Outlay 101-59-57025-059 COVID-19 Emergency - - - - Total Operations 235,979 282,938 282,938 286,064
Total DPW Engineering 329,450 481,481 481,481 573,355

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2023-2024 Salaries & Wages 101-53-50001-053 Regular Salaries 139,545 187,864 187,864 231,162 Salaries & Wages 101-53-50013-053 EE Benefits Earned 4,083 5,636 5,636 6,935 Salaries & Wages 101-53-50015-053 Salary Allocated to CIP/Gas Tax (111,260) (111,260) (111,260) (111,260) EE Benefits 101-53-51001-053 Medicare Insurance 2,138 2,724 2,724 3,352 EE Benefits 101-53-51003-053 PERS Retire Contr - ER 12,943 18,477 18,477 21,887 EE Benefits 101-53-51007-053 STD Insurance 128 192 192 250 EE Benefits 101-53-51008-053 Health Insurance - Active 9,491 16,349 16,349 15,832 EE Benefits 101-53-51009-053 Health Insurance - Retirees 58,298 16,464 16,464 5,974 EE Benefits 101-53-51010-053 Dental Insurance 1,073 1,431 1,431 1,387 EE Benefits 101-53-51011-053 Vision Insurance 217 287 287 297 EE Benefits 101-53-51013-053 Workers Compensation 4,531 1,879 1,879 2,312 EE Benefits 101-53-51014-053 Life & ADD Insurance 98 159 159 192 EE Benefits 101-53-51015-053 LTD Insurance 595 794 794 1,032 EE Benefits 101-53-51016-053 Unemployment Insurance 1,448 1,879 1,879 2,312 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 66,693 65,767 65,767 78,984 Total Salaries & Benefits 190,019 208,642 208,642 260,647 Professional Svs 101-53-52031-053 Contract DPW Maint Serv 225,317 400,000 493,849 420,000 General Operations 101-53-53001-053 Vehicle Repair & Maint 1,515 10,000 10,000 10,000 General Operations 101-53-53002-053 Equipment Repair & Maint 15,184 3,000 3,000 5,000 General Operations 101-53-53003-053 Building Security - 500 500 500 General Operations 101-53-53004-053 Facility Repair & Maint 510 5,000 5,000 5,000 General Operations 101-53-53006-053 Electrical Repair & Maint 78 1,000 1,000 1,000 General Operations 101-53-53009-053 Tree Maintenance 135,437 75,000 75,000 95,000 General Operations 101-53-53010-053 Street Sweeping 26,292 30,000 30,000 30,000 General Operations 101-53-53011-053 Contract Lndscp Maint. - 50,000 50,000 50,000 General Operations 101-53-53012-053 Traffic Signal Repair & Maint 3,749 15,000 15,000 15,000 General Operations 101-53-53013-053 Street Light Repair & Maint 11,756 60,000 60,000 60,000 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Street By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2023-2024 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Street By Account
General Operations 101-53-53014-053 Utilities - Electricity 58,668 75,000 75,000 75,000 General Operations 101-53-53015-053 Utilities - Gas 2,258 1,800 1,800 1,800 General Operations 101-53-53016-053 Utilities - Water 9,458 12,500 12,500 12,500 General Operations 101-53-53018-053 Utilities - Telephone 144 - - - General Operations 101-53-53029-053 Contract Inspection & Testing - 750 750 3,750 General Operations 101-53-53033-053 Rent - Mach & Equipment - 2,000 2,000 2,000 General Operations 101-53-53034-053 Rent - Facilities - 250 250 250 General Operations 101-53-53503-053 Equip Replace Charges 9,000 9,000 9,000 9,000 Other Services/Exp. 101-53-54004-053 Training & Workshops 319 1,000 1,000 1,000 Other Services/Exp. 101-53-54007-053 Membership/Dues 640 700 700 700 Other Services/Exp. 101-53-54010-053 Other Contract Services 4,728 10,000 192,000 10,000 Supplies & Materials 101-53-55002-053 Office Supplies - 250 250 250 Supplies & Materials 101-53-55006-053 Safety Supplies & Matls 325 500 500 1,000 Supplies & Materials 101-53-55009-053 Misc. Computer Supplies - 250 250 250 Supplies & Materials 101-53-55011-053 Landscape Supplies 280 2,500 2,500 2,500 Supplies & Materials 101-53-55012-053 Construction Matls 525 5,000 5,000 7,000 Supplies & Materials 101-53-55014-053 Minor Tools & Equip 25 250 250 1,000 Supplies & Materials 101-53-55015-053 Gas & Oil 2,437 5,000 5,000 5,000 Supplies & Materials 101-53-55016-053 Other Supplies & Matls - 300 300 5,000 Supplies & Materials 101-53-55018-053 Emergency/Disaster Preparedness 762 6,000 6,000 6,000 Capital Outlay 101-53-57004-053 Machinery & Equipment 1,919 2,500 2,500 4,000 Capital Outlay 101-53-57006-053 Computer Equip/Software - 1,000 1,000 1,000 Capital Outlay 101-53-57007-053 Office Machines & Furn 180 500 500 500 Capital Outlay 101-59-57025-059 COVID-19 Emergency - - - - Total Operations 511,504 786,550 1,062,399 841,000
Total DPW Street Maint 701,524 995,192 1,271,041 1,101,647

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Salaries & Wages 101-57-50001-057 Regular Salaries 121,409 134,756 134,756 135,500 Salaries & Wages 101-57-50013-057 EE Benefits Earned 3,565 4,043 4,043 4,065 Salaries & Wages 101-57-50015-057 Salary Allocated to CIP (5,642) EE Benefits 101-57-51001-057 Medicare Insurance 1,793 1,954 1,954 1,965 EE Benefits 101-57-51003-057 PERS Retire Contr - ER 9,592 11,564 11,564 11,845 EE Benefits 101-57-51007-057 STD Insurance 131 154 154 154 EE Benefits 101-57-51008-057 Health Insurance - Active 11,908 14,205 14,205 9,399 EE Benefits 101-57-51009-057 Health Insurance - Retirees 6,400 3,293 3,293 1,963 EE Benefits 101-57-51010-057 Dental Insurance 876 1,016 1,016 733 EE Benefits 101-57-51011-057 Vision Insurance 165 197 197 159 EE Benefits 101-57-51013-057 Workers Compensation 3,808 1,348 1,348 1,355 EE Benefits 101-57-51014-057 Life & ADD Insurance 84 107 107 107 EE Benefits 101-57-51015-057 LTD Insurance 589 635 635 635 EE Benefits 101-57-51016-057 Unemployment Insurance 1,235 1,348 1,348 1,355 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 14,348 14,149 14,149 16,992 Total Salaries & Benefits 170,261 188,768 188,768 186,227 Professional Svs 101-57-52031-057 Contract DPW Maint Serv 302,667 325,000 325,000 342,000 General Operations 101-57-53002-057 Equipment Repair & Maint 4,629 5,000 5,000 5,000 General Operations 101-57-53003-057 Building Security 454 3,000 3,000 3,000 General Operations 101-57-53004-057 Facility Repair & Maint 128,507 150,000 150,000 150,000 General Operations 101-57-53006-057 Electrical Repair & Maint 2,299 10,000 10,000 10,000 General Operations 101-57-53008-057 Contract Custodial Services 24,378 25,000 25,000 25,000 General Operations 101-57-53009-057 Tree Maintenance 43,048 35,000 35,000 45,000 General Operations 101-57-53014-057 Utilities - Electricity 11,670 10,000 10,000 10,000 General Operations 101-57-53015-057 Utilities - Gas 5,839 4,000 4,000 4,000 General Operations 101-57-53017-057 Utilities - Sewer 15,690 16,000 16,000 16,000 General Operations 101-57-53024-057 Advertising/Publishing 750 - - - General Operations 101-57-53029-057 Contract Inspection & Testing - 3,000 3,000 3,000 General Operations 101-57-53033-057 Rent - Mach & Equipment 1,984 3,000 3,000 3,000 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Park Maint. By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Park Maint. By Account
Other Services/Exp. 101-57-53503-057 Equip Replace Charges 3,892 3,000 3,000 3,000 Supplies & Materials 101-57-54010-057 Other Contract Services 979 32,500 32,500 32,500 Supplies & Materials 101-57-55001-057 Pesticides & Fertilizer 142 - - - Supplies & Materials 101-57-55002-057 Office Supplies - - - - Supplies & Materials 101-57-55008-057 Misc. Computer Software - 2,000 2,000 2,000 Supplies & Materials 101-57-55010-057 Custodial Supplies - - - - Supplies & Materials 101-57-55011-057 Landscape Supplies 3,196 20,000 20,000 20,000 Supplies & Materials 101-57-55012-057 Construction Matls - 2,000 2,000 2,000 Capital Outlay 101-57-57002-057 Building Improvements 148 140,000 140,000 155,000 Capital Outlay 101-57-57025-057 COVID-19 Emergency 9,980 - - - Total Operations 560,252 788,500 788,500 830,500
Total DPW Park Maintenance 730,513 977,268 977,268 1,016,727

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Salaries & Wages 101-58-50001-058 Regular Salaries 44,551 46,021 46,021 47,125 Salaries & Wages 101-58-50013-058 EE Benefits Earned 1,310 1,381 1,381 1,414 EE Benefits 101-58-51001-058 Medicare Insurance 710 667 667 683 EE Benefits 101-58-51003-058 PERS Retire Contr - ER 4,449 5,352 5,352 5,500 EE Benefits 101-58-51007-058 STD Insurance 35 38 38 38
EE Benefits 101-58-51008-058 Health Insurance - Active 2,679 2,707 2,707 2,829 EE Benefits 101-58-51009-058 Health Insurance - Retiree 5,300 3,293 3,293 - EE Benefits 101-58-51010-058 Dental Insurance 318 351 351 351 EE Benefits 101-58-51011-058 Vision Insurance 64 74 74 74 EE Benefits 101-58-51013-058 Workers Compensation 1,488 460 460 471 EE Benefits 101-58-51014-058 Life & ADD Insurance 29 42 42 42 EE Benefits 101-58-51015-058 LTD Insurance 159 159 159 159 EE Benefits 101-58-51016-058 Unemployment Insurance 471 460 460 471 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 25,537 25,182 25,182 30,243 Total Salaries & Benefits 87,100 86,187 86,187 89,400
Professional Svs 101-58-52030-058 Contract Park Event Svs - - 20,000 10,000 Professional Svs 101-58-52031-058 Contract DPW Maint Serv 1,200 10,000 10,000 10,000 General Operations 101-58-53003-058 Building Security (116) 2,500 2,500 2,500 General Operations 101-58-53004-058 Facility Repair & Maint 3,414 10,500 10,500 10,500 General Operations 101-58-53014-058 Utilities - Electricity 9,199 9,000 9,000 9,000 General Operations 101-58-53015-058 Utilities - Gas 2,467 3,000 3,000 3,000 General Operations 101-58-53016-058 Utilities - Water 9,238 11,000 11,000 11,000 General Operations 101-58-53018-058 Utilities - Telephone (19) 1,500 1,500 1,500 General Operations 101-58-53024-058 Advertising/Publishing - - - - General Operations 101-58-53030-058 Credit Card Merchant Fees 3,149 5,500 5,500 5,500 Supplies & Materials 101-58-55010-058 Custodial Supplies - 900 900 1,500 Supplies & Materials 101-58-55011-058 Landscape Supplies - 500 500 500 Supplies & Materials 101-58-55012-058 Construction Matls - 2,000 2,000 2,000 Capital Outlay 101-58-57004-058 Machinery & Equipment 335 3,000 3,000 3,000 Capital Outlay 101-58-57006-058 Computer Equip/Software - 1,000 1,000 1,000 Capital Outlay 101-58-57007-058 Office Machines & Furn 1,000 1,000 1,000 Capital Outlay 101-59-57025-059 COVID-19 Emergency -
Total Operations 28,866 61,400 81,400 72,000
Total DPW Park Programs 115,966 147,587 167,587 161,400 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Park Program By Account

Adopted Adjusted Recomm
Acutal Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Salaries & Wages 101-59-50001-059 Regular Salaries 44,810 81,260 81,260 80,370 Salaries & Wages 101-59-50013-059 EE Benefits Earned 1,301 2,438 2,438 2,411 EE Benefits 101-59-51001-059 Medicare Insurance 645 1,178 1,178 1,165 EE Benefits 101-59-51003-059 PERS Retire Contr - ER 3,681 6,754 6,754 6,829 EE Benefits 101-59-51007-059 STD Insurance 50 96 96 96
EE Benefits 101-59-51008-059 Health Insurance - Active 3,574 9,019 9,019 5,794 EE Benefits 101-59-51010-059 Dental Insurance 381 619 619 431 EE Benefits 101-59-51011-059 Vision Insurance 77 119 119 93 EE Benefits 101-59-51013-059 Workers Compensation 1,393 813 813 804 EE Benefits 101-59-51014-059 Life & ADD Insurance 34 64 64 64 EE Benefits 101-59-51015-059 LTD Insurance 239 397 397 397 EE Benefits 101-59-51016-059 Unemployment Insurance 452 813 813 804 Total Salaries & Benefits 56,636 103,569 103,569 99,258 Professional Svs 101-59-52031-059 Contract DPW Maint Serv 81,277 175,000 175,000 185,000 General Operations 101-59-53002-059 Equipment Repair & Maint 9,604 170,000 170,000 170,000 General Operations 101-59-53003-059 Building Security 1,298 5,000 5,000 5,000 General Operations 101-59-53004-059 Facility Repair & Maint 27,266 40,000 40,000 40,000 General Operations 101-59-53008-059 Contract Custodial Services 118,122 200,000 200,000 200,000 General Operations 101-59-53014-059 Utilities - Electricity - - - - General Operations 101-59-53015-059 Utilities - Gas - - - - General Operations 101-59-53017-059 Utilities - Sewer 2,624 12,000 12,000 12,000 General Operations 101-59-53029-059 Contract Inspection & Testing - 2,500 2,500 2,500 Other Services/Exp. 101-59-53503-059 Equip Replace Charges 25,000 25,000 25,000 25,000 Supplies & Materials 101-59-54010-059 Other Contract Services 19,555 30,000 30,000 30,000 Supplies & Materials 101-59-55006-059 Safety Supplies & Matls 107 500 500 500 Supplies & Materials 101-59-55012-059 Construction Matls 468 2,000 2,000 3,000 Supplies & Materials 101-59-55015-059 Gas & Oil - 6,500 6,500 6,500 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Building Maint. By Account

Adopted Adjusted Recomm
Acutal Budget Budget Budget
Category Account Description 2022-2023 2023-2024 2023-2024 2024-2025 Town of Atherton Annual Operating Budget FY 2024-2025
DPW - Building Maint. By Account
Supplies & Materials 101-59-55018-059 Disaster Preparedness 1,992 6,000 6,000 6,000 Capital Outlay 101-59-57002-059 Building Improvements 38 3,000 3,000 3,000 Capital Outlay 101-59-57004-059 Machinery & Equipment - 3,000 3,000 3,000 Capital Outlay 101-59-57007-059 Office Machines & Furn - - - - Capital Outlay 101-59-57025-059 COVID-19 Emergency - - - - Total Operations 287,349 680,500 680,500 731,500
Total DPW Bldg Maint 343,985 784,069 784,069 830,758

Adopted Proposed
Actuals Budget Budget
Account Description 2022-23 2023-24 2024-25
213-00-40001-000 Secured Property Tax 931,066 637,102 650,902 213-00-48001-000 Interest Income 130 16,000 16,000
Advancement of Funds 548,854
Total Revenues 1,480,050 653,102 666,902
213-00-58003-000 Trans to Facilities Const-406 800,918 - - 213-30-52007-000 Other Legal Services -
213-30-52011-000 Contract Planner -
213-30-52024-000 Architectural Services -
213-30-52027-000 Environmental Consulting Svs -
213-30-52031-000 Contract Maint Services 3,055 19,000 19,000 213-30-53003-000 Building Security - 250 250
213-30-53004-000 Facility Repair & Maintenance 892 2,000 2,000 213-30-53008-000 Contract Custodial Services 52,195 75,000 75,000 213-30-53014-000 Utilities - Electricity 98,647 96,000 105,000 213-30-53015-000 Utilities - Gas - 200 -
213-30-53016-000 Utilities Water 29,026 40,000 40,000
213-30-53017-000 Utilities - Sewer -
213-30-53024-000 Advertising & Noticing -
213-30-53035-213 Other Rents & Leases - - -
213-30-53036-000 Contract Pesticid & Fertilizer - 800 800 213-30-54010-000 Other Contract Services 58,863 85,000 90,000 213-30-55016-000 Other Supplies & Materials 459 300,000 300,000 Buiding Maintenance Manager Allocation 18,852 18,852
Total Operations 1,044,055 637,102 650,902
Total Expenditures 1,044,055 637,102 650,902
Excess (Deficiency) of Rev Over Exp 435,995 16,000 16,000 Beginning Fund Balance 2,050,148 2,486,142 2,502,142
Ending Fund Balance 2,486,142 2,502,142 2,518,142
Town of Atherton Annual Operating Budget FY 2024-2025
Special Revenue Fund
Library Fund

Adopted Recomm
Fund 610 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
610-00-48001-000 Interest on Investments 11,048 2,600 2,600 610-00-47509-012 Equip Replace Charges - Admin
610-00-47509-018 Equip Replace Charges - Finance 10,500 10,500 10,500 610-00-47509-040 Equip Replace Charges - Police 422,240 245,663 363,658 610-00-47509-050 Equip Replace Charges - DPW Engineering 18,000 18,000 18,000 610-00-47509-053 Equip Replace Charges - DPW Street Maint 9,000 9,000 9,000 610-00-47509-057 Equip Replace Charges - DPW Park Maint 3,000 3,000 3,000 610-00-47509-059 Equip Replace Charges - Building Maint 25,000 25,000 25,000 610-00-48004-000 Sale of Property
Total Revenues 498,788 313,763 431,758
Depreciation 156,306
610-18-57006-018 Computer Software - 10,500
610-25-57006-025 Computer Software - -
610-12-57004-012 Machinery & Equipment - -
610-30-57005-030 Vehicles & Accessories -
610-40-57004-040 Machinery & Equipment 69,662 60,663 469,120 610-40-57005-040 Vehicles & Accessories 67,282 277,500 190,000 610-50-57004-050 Machinery & Equipment - - -
610-50-57005-050 Vehicles & Accessories - 55,000 55,000 Total Expenditures 293,249 393,163 724,620
Excess (Deficiency) of Revenues Over
Expenditures 205,539 (79,400) (292,862)
Beginning Net Asset (Deficit) 1,054,451 1,259,990 1,180,590 Ending Net Asset (Deficit) 1,259,990 1,180,590 887,728
Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
Equipment Replacement Budget By Account

Adopted Recomm
Fund 614 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
614-00-47503-012 Charges for Services - Admin Dept 21,182 6,717 6,836 614-00-47503-018 Charges for Services - Finance Dept 14,346 4,700 4,882 614-00-47503-025 Charges for Services - Building Dept 3,625 1,855 1,708 614-00-47503-040 Charges for Services - Police Dept 303,577 45,654 49,249 614-00-47503-050 Charges for Services - DPW Engineering 1,466 1,454 2,216 614-00-47503-053 Charges for Services - DPW Street Maint 4,531 1,879 2,312 614-00-47503-057 Charges for Services - DPW Park Maint 3,808 1,348 1,355 614-00-47503-058 Charges for Services - DPW Park Prog & Tennis Fd 1,488 460 471 614-00-47503-059 Charges for Services - DPW Building Maint 1,393 813 804 614-00-48001-000 Interest on Investments 23,801 4,000 4,000 614-00-49001-000 Transfer From General Fund
Total Revenues 379,217 68,880 73,833
614-30-51013-000 Worker's Comp Expense 274,676 141,568 452,508 614-30-51017-000 Safety/Compliance Program Assessment 5,012 6,618 5,779 614-00-49001-000 Reserve Equity Contribution
Total Expenditures 279,688 148,186 458,287
Excess (Deficiency) of Revenues Over Expenditures 99,528 (79,306) (384,454) Transfer-in
Beginning Net Assets (Deficit) 1,865,150 1,964,678 1,885,372 Ending Net Assets (Deficit) 1,964,678 1,885,372 1,500,918 Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
Worker's Compensation Budget By Account

Adopted Recomm
Fund 615 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
615-00-47504-000 Liability Insurance Charge 341,325 499,124 567,824 615-00-47505-000 Employment Practice Liability Charge 132,487 37,171 46,608 615-00-48001-000 Interest on Investments 8,754 2,200 5,000 Total Revenues 482,566 538,495 619,432
615-30-53019-000 Liability Insurance Expense 438,411 499,124 567,824 615-30-53020-000 Employment Practice Liability 35,401 37,171 46,608 615-30-53022-000 Liability Claim Expense 55,167 100,000 100,000 Total Expenditures 528,979 636,295 714,432
Excess (Deficiency) of Revenue Over
Expenditures (46,413) (97,800) (95,000)
Beginning Net Assets (Deficit) 685,958 639,545 541,745
Ending Net Assets (Deficit) 639,545 541,745 446,745
Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
General Liability Budget By Account

Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
616-00-47506-000 GASB 45 ARC - Contribution - - -
616-00-47506-012 GASB 45 ARC - Admin 29,934 19,757 7,851 616-00-47506-018 GASB 45 ARC - Finance 26,332 6,586 3,945 616-00-47506-025 GASB 45 ARC - Building 28,994 6,586 3,992 616-00-47506-040 GASB 45 ARC - Police 437,601 72,443 50,054 616-00-47506-050 GASB 45 ARC - DPW Engineering 36,477 9,879 5,956 616-00-47506-053 GASB 45 ARC - DPW Street Maint 58,298 16,464 5,974 616-00-47506-057 GASB 45 ARC - DPW Park Maint 6,400 3,293 1,963 616-00-47506-058 GASB 45 ARC - DPW Park Program 5,300 3,293 - 616-00-47507-012 EE Benefits Earned - Admin 17,930 20,152 20,507 616-00-47507-018 EE Benefits Earned - Finance 12,602 14,101 14,647 616-00-47507-025 EE Benefits Earned - Building 3,325 5,415 4,974 616-00-47507-040 EE Benefits Earned - Police 161,398 182,617 196,996 616-00-47507-050 EE Benefits Earned - DPW Engineering 1,231 4,211 6,498 616-00-47507-053 EE Benefits Earned - DPW Street Maint 4,083 5,636 6,935 616-00-47507-057 EE Benefits Earned - DPW Park Maint 3,565 4,043 4,065 616-00-47507-058 EE Benefits Earned - DPW Park Program 1,310 1,381 1,414 616-00-47507-059 EE Benefits Earned - DPW Bldg Maint 1,301 2,438 2,411 616-00-47508-012 Unemploy Benefits - Admin 6,488 6,717 6,836 616-00-47508-018 Unemploy Benefits - Finance 4,409 4,700 4,882 616-00-47508-025 Unemploy Benefits - Building 1,193 1,805 1,658 616-00-47508-040 Unemploy Benefits - Police 48,631 46,903 50,498 616-00-47508-050 Unemploy Benefits - DPW Engineering 483 1,404 2,166 616-00-47508-053 Unemploy Benefits - DPW Street Maint 1,448 1,879 2,312 616-00-47508-057 Unemploy Benefits - DPW Park Maint 1,235 1,348 1,355 616-00-47508-058 Unemploy Benefits - DPW Park Program 471 460 471 616-00-47508-059 Unemploy Benefits - DPW Building Maint 452 813 804 616-00-48001-000 Interest on Investments 21,756 4,500 4,500 616-00-49001-000 Transfer from General Fund
Total Revenues 922,645 448,824 413,664
616-xx-51009-xxx Retiree Health-Care OPEB - 138,301 -
616-12-51009-012 Retiree Health-Care (Admin) 13,968 - 7,851 616-18-51009-018 Retiree Health-Care (Finance) 10,484 - 3,945 616-25-51009-025 Retiree Health-Care (Building) 16,167 - 3,992 616-40-51009-040 Retiree Health-Care (Police) 238,132 - 50,054 Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
Employee Benefits Budget By Account

Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
Town of Atherton Annual Operating Budget FY 2024-2025
Internal Service Fund
Employee Benefits Budget By Account
616-50-51009-050 Retiree Health-Care (Engineering) 20,083 - 5,956 616-53-51009-053 Retiree Health-Care (Street Maint) 30,496 - 5,974 616-57-51009-057 Retiree Health-Care (Park Maint) 3,357 - 1,963 616-58-51009-058 Retiree Health-Care (Park Program) 2,533 - - 616-30-51016-030 Unemployment Insurance - 15,000 15,000 616-40-51016-040 Unemployment Insurance
616-30-50013-030 Employee Benefits Earned 317,876 235,000 250,000 616-30-51021-000 Net OPEB Expense
Total Expenditures 653,097 388,301 344,735
Excess (Deficiency) of Revenues Over
Expenditures 269,548 60,523 68,929
Beginning Net Assets (Deficit) 425,556 695,104 755,627
Ending Net Assets (Deficit) 695,104 755,627 824,556

Adopted Recomm
Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
105-00-47027-058 Tennis Classes 38,333 40,000 50,000
105-00-47026-058 Tennis Keys 10,788 18,300 18,300
105-00-48001-058 Interest Income 1,494 600 1,200
105-00-48501-000 Donation & contributions
Total Revenues 50,615 58,900 69,500
105-58-52031-000 Contract Maint Services 9,355 10,000 10,000 105-58-53003-000 Building Security 1,927 2,500 2,500
105-58-53004-000 Facility Repair & Maint 86,000 40,000 40,000 105-58-55012-000 Construction Materials - 5,000 5,000
Total Operations 97,282 57,500 57,500
Total Expenditures 97,282 57,500 57,500
Excess (Deficiency) of Rev
Over Exp (46,667) 1,400 12,000
Contribution from MALL
Player Capital contract
Beginning Fund Balance 173,024 126,357 127,757
Ending Fund Balance 126,357 127,757 139,757
Town of Atherton Annual Operating Budget FY 2024-2025
Special Revenue Fund
Tennis Fund 105

Adopted Proposed
Actual Budget Budget
Account Description 2022-2023 2023-2024 2024-2025
209-00-45019-040 Grant 165,271 160,000 171,000
209-00-45020-040 Other Reimbursements 20,000 - -
209-00-48001-040 Interest Income 2 146 145
Total Revenue 185,273 160,146 171,145
209-40-50001-040 Salaries related expenditures 185,271 160,329 171,000 Total Expenditure 185,271 160,329 171,000
Excess (Deficiency) of Rev
Over Exp 2 (183) 145
Beginning Fund Balance 183 185 185
Ending Fund Balance 185 2 330
Town of Atherton Annual Operating Budget FY 2024-2025
Special Revenue Fund
COPS Grant

Town of Atherton
Capital Improvement Program FY 2024/25 -2028/29
Town of Atherton
Public Works Department
80 Fair Oaks Lane
Atherton, CA 94027
www.ci.atherton.ca.us
Streets & Transportation
Drainage
Town Buildings, Park & Facilities

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
1 TABLE OF CONTENTS
I. Introduction ............................................................................................................ 2 About the Capital Improvement Program........................................................ 3 CIP Document Organization.............................................................................. 4 II. Fund Sources and Revenues ................................................................................... 5 Funding Descriptions ........................................................................................ 6 Funding Revenue Sources FY 2023/24.............................................................. 9 Capital Program Expenditures FY 2023/24..................................................... 10 III. Capital Projects Five-Year Budget Summaries....................................................... 11

STREETS & TRANSPORTATION
Traffic Control Devices Program..................................................................... 12 Traffic Safety Improvement Program ............................................................. 13 Bicycle & Pedestrian Master Plan Implementation Program ........................ 15 Road Maintenance Program........................................................................... 17 Neighborhood Traffic Management Program ………………….……………………….…19

DRAINAGE
Drainage Improvements Program ................................................................. 21 Upper Atherton Channel Monitoring ............................................................ 24

TOWN BUILDINGS, PARK & FACILITIES
Accessibility Improvements ........................................................................... 25 Civic Center Master Plan Implementation Program....................................... 26 Park Master Plan Implementation Program .................................................. 27

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
2 Section I:

Introduction

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
3 I. INTRODUCTION
About the Capital Improvement Program
The Town of Atherton’s Five-Year Capital Improvement Program (CIP) summarizes anticipated resources and their estimated uses for major infrastructure and other capital construction, improvement, and maintenance projects.

The CIP is a five-year planning tool that identifies anticipated capital improvements and their funding sources from fiscal years 2024/25 through 2028/29. The CIP does not appropriate funds, but rather, it functions as a budgeting and planning tool which supports appropriations that are made through adoption of the annual budget. The CIP is updated annually to reflect the latest community priorities, infrastructure master plans, completed projects, updated project cost estimates and available revenue sources.

Master Plans
Atherton’s City Council commissioned a number of Master Plans and studies, starting in FY 2012-13, in order to become well informed on the status of infrastructure needs.

These master plans, evaluations and studies are for the following Town-owned facilities:
• Bicycle and Pedestrian Master Plan
• Holbrook-Palmer Park Master Plan
• Civic Center Master Plan
• Storm Drainage Master Plan
• Pavement Management Program Update
• Neighborhood Traffic Management Action Plan
• Street Light Inventory
The purpose of the CIP is to incorporate the results from these Plans, along with other input including resident requests, to identify and describe capital projects that will be of long-term benefit to the residents of Atherton. As such, the programs and projects enclosed in this CIP are dedicated to enhancing accessibility, safety, and the built environment throughout the Town by targeting various transportation, drainage, park, and facilities improvements.

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
4 The CIP projects were selected based on the following factors:
• Implementation of the Town’s General Plan Guidelines
• Town Council and Community direction
• Implementation of accepted and approved Master Plans
• Implementation of Facilities’ planning and priorities • Maintenance needs of roadways and safety of roadway users • Ability to improve transportation deficiencies
• Drainage facilities improvement needs
The five-year CIP identifies the highest priority capital needs that can be addressed within the available and forecasted revenue. These capital needs are matched to their eligible funding consisting of the previous year’s fund balances and five-year revenue projections identified by the Finance department.

CIP Document Organization
The CIP is organized to serves two primary purposes. First, it describes funding sources and discusses their sources and uses. Next, it provides a description of the planned transportation, drainage, park, and facility capital improvements developed through an examination of the Town’s capital needs.

As such this CIP is organized into three parts.

I. Introduction: This provides an overview of the purposes of the Capital Improvement Program.

II. Detail of Funding Sources and Revenues: This section describes the anticipated funding and revenue sources supporting the projects and programs contained in this CIP.

III. CIP Project List and Budgeting Schedule: This section provides a detailed overview of the projects and budgeting of project expenditures in relation to available forecasted funding over the next five years.

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
5 Section II:

Funding Sources
& Revenues

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
6 II. FUNDING DESCRIPTIONS
The Town of Atherton’s Capital Projects contained in this CIP are financed through a variety of funding and revenue sources. These funding sources may include:
 General Fund
 Gas Tax
 Atherton Channel Fund
 Measure A
 Measure M
 Measure W
General Fund (Capital Improvement)
The General Fund provides funding for the Town’s general programs and day-today operations. This includes Town management, administration, parks and recreation operations, public works operations, law enforcement, trash hauling, special operational programs, planning, and general Town services. It also includes an annual payment to mitigate accessibility risks from ABAG Plan, the Joint Powers Authority that provides liability insurance.

When accounting for General Fund use, the fund description on the individual project pages are listed as Capital Improvement. The General Fund includes the money raised by the local property tax for a given year as well as one-time grant funds received for specific projects and purposes. The intent is to budget annually a certain amount from the General Fund to address Town priorities.

Measure A
Measure A is a voter approved half-cent sales tax for countywide transportation projects and programs. In 2009, county voters overwhelmingly approved a reauthorization of Measure A through 2033.

The purpose of these funds are to maintain local streets and roads, repair potholes and sidewalks, develop alternative transportation options such as bicycling and pedestrian programs, and to develop and implement traffic operations and safety projects.

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
7 Measure A dollars are distributed on a formula allocation based on population and the number of road-miles. Atherton receives approximately $370,000 annually through Measure A.

Measure M
________________________________________________________________________ Approved by voters in November 2010, the Congestion Management Agency for San Mateo County levies a $10 registration fee on vehicles registered in San Mateo County. This Measure is set to expire in 2035 (25 years).

These funds help to maintain neighborhood streets, fix potholes, provide transportation options, improve traffic circulation, reduce congestion, reduce water pollution from oil and gas runoff, and provide safe routes to schools.

Approximately 50% of Measure M revenues fund Countywide Transportation Programs, and the other 50% is formula-allocated to local agencies. The Town of Atherton receives approximately $75,000 per year from Measure M.

Measure W
________________________________________________________________________ Approved by voters in November 2018, Measure W is a half-cent sales tax on qualified retail transactions for use on transportation improvements and maintain affordable transit. This Measure is set to expire in 30 years (2048).

The distribution of funds are shaped by the San Mateo County Congestion Relief Plan. The Plan includes the five (5) following investment categories:
• Countywide Highway Congestion Improvements
• Local safety, pothole and congestion relief improvements • Bicycle and pedestrian improvements
• Regional Transit Connections
• County public transportation improvements.

Ten percent (10%) of the annual revenue is allocated to the County of San Mateo and the cites of the County for transportation investments using a distribution formula that is based 50% on population and 50% on road miles (adjusted annually). The Town’s allocation of the Measure W funds is approximately 1.74%

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
8 of the City/County distribution, which is projected to be approximately $145,000.

The Town may use Measure W funds for street paving and pothole repair, bicycle/pedestrian safety projects, promoting alternative modes of transportation, planning and implementing traffic and safety projects including signal coordination, and implementing advanced technologies and communications of the roadway system.

Gas Tax
Atherton receives a formula allocation of funds based upon population and lane miles. In FY 2024-25 the Town will receive approximately $195,000 in regular Gas Tax revenues. This amount is augmented with additional revenues from the Road Repair and Accountability Act of 2017 (SB 1). Effective November 1, 2017, the gasoline excise tax was increased 12 cents per gallon and the excise tax on diesel was increased 20 cents per gallon. SB 1 also increased the vehicle registration tax effective January 1, 2018 and an additional vehicle registration tax will be applied to zero emission vehicles effective July 1, 2020. As a result, the total Gas Tax allocations to the Town is expected to be approximately $360,000 in FY 2024/25.

With the proposed funding through the Capital Improvements Program, the Town will be able to achieve the Maintenance of Effort requirements to continue to receive SB1 funds.

Atherton Channel Fund
Fees collected by the Town to finance drainage and related improvements/ repairs and environmental monitoring for those portions of the Channel for which the Town is responsible.

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
9 Fund Sources in FY 2024/25
The sources used to fund the FY 2024/25 capital improvements total approximately $6.90 million and consist of existing fund balances plus new income. The three major sources of these funds are the General Fund (Capital Improvement), Measure A and Gas Tax. These funds are used to fund bicycle, pedestrian and traffic safety improvements, and road maintenance and drainage projects. These and other capital projects are described in detail in the next section of this CIP.

The chart below depicts this fiscal year’s funding sources for the Town’s capital improvements.

Measure A,
$370,000 , 5%
Gas Tax,
$360,000 , 5%
Measure M,
$75,000 , 1%
Atherton Channel,
$125,000 , 2%
Capital Improvements,
$5,830,000 , 85%
Measure W,
$145,000 , 2%
Funding Revenue Sources
Fiscal Year 2024/25

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
10 Capital Program Expenditures for FY 2024/25
The CIP anticipates appropriating approximately $7.36 million in Fiscal Year 2024/25. The major expenditures planned are for roadway maintenance, drainage, traffic safety, and bicycle and pedestrian improvement projects. These project expenditures, in addition to other capital projects are identified in the chart below.

Measure A,
$890,000 , 12%
Gas Tax,
$150,000 , 2%
Measure M,
$75,000 , 1%
Atherton Channel,
$510,000 , 7%
Capital Improvements,
$5,590,000 , 76%
Measure W,
$140,000 , 2%
Funding Expenditure Sources
Fiscal Year 2024/25

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
11 Section III:

Capital Projects

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
12 Project Type: Streets & Transportation
Project Name: Traffic Control Devices Program - #56070
Project Description: This program provides ongoing funding for the repair and replacement of regulatory, warning and advisory street signage, striping, cross walks, and markings, necessary to maintain safe and efficient roadways within the Town of Atherton.

This program also provides a funding source to install additional signage identified by staff and/or the Transportation Committee and approved by the City Council, as necessary.

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Measure A $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Totals $15,000 $15,000 $15,000 $15,000 $15,000 $75,000
Project Type: Streets & Transportation

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
13 Project Name: Traffic Safety Improvement Program - #56064 Project Description: This program provides funding for data collection and studies such as engineering technical reports, traffic counts, speed surveys, and traffic signal warrant studies. It also funds traffic control measures and roadway improvements to improve vehicular, bicycle and pedestrian safety items such as fixed solar powered radar speed indicators, and flashing LED pedestrian activated crossing signs. Priority projects include:

Previously Funded
• Alameda de las Pulgas Traffic and Safety Improvements – Funded over multiple Fiscal Years $600,000 (FY 2022/23), $1,850,000 (FY 2023/24), including a $2,000,000 Federal grant. This project is currently in design with construction anticipated to begin in FY 2024/25.

Proposed FY 2024/25
• Alameda de las Pulgas Traffic and Safety Improvements – $600,000 (2024/25) towards construction
• Purchase fixed solar powered radar speed indicators estimate – $15,000 (Carryforward from FY 2023/24)
• Traffic Counts and Speed Surveys – $25,000 (Carryforward from FY 2023/24) Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvements $0 $0 $0 $0 $0 $0
Measure A $600,000 $25,000 $25,000 $25,000 $25,000 $700,000 Measure M $0 $15,000 $15,000 $15,000 $15,000 $60,000
Totals $600,000 $40,000 $40,000 $40,000 $40,000 $760,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
14 Page 363 of 437
Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
15 Project Type: Streets & Transportation
Project Name: Bicycle & Pedestrian Master Plan Implementation Program - #56059 Project Description: The Town's Bicycle
and Pedestrian Master Plan was accepted
by the Council in November of 2014. The
Master Plan identifies priority Bicycle and
Pedestrian improvement projects
throughout Town. This program funds
improvements to the routes as identified
in the Master Plan. Work continues to
implement various projects funded in the
previous fiscal year.

Previously Funded
• Fair Oaks Lane at Lloyden Drive Pedestrian Improvements – Funded in FY 2022/23 and FY 2023/24. A construction contract has been awarded and is anticipated to be completed in the 2024/25 Fiscal Year.
• Selby Lane Bicycle Lane Improvements – Funded over multiple Fiscal Years - $250,000 (FY 2022/23), $1,150,000 (FY 2023/24). Project design is underway and construction is anticipated to start in FY 2024/25.
• El Camino Real Complete Streets Gap Closure Project – Planning Study Funded in FY 2023/24 (partially funded by SMCTA Bike and Pedestrian Program Grant). Planning study is underway and is anticipated to be completed in the 2024/25 Fiscal Year. • Stockbridge Avenue at Alameda de las Pulgas Pedestrian Crossing Improvements (Rectangular Rapid Flashing Beacons) – Funded in FY 2023/24. Construction is anticipated to be completed in FY 2023/24.
• Watkins Avenue Pedestrian Improvements, Middlefield Road to McCormick Lane – Funded in FY 2022/23. Conceptual design completed and final design is pending.

Proposed FY 2024/25
• Identify opportunities to improve safety and awareness on heavily used routes servicing schools and parks
• Bicycle and Pedestrian Master Plan Update – estimate $250,000 (FY 2024/25) • Seek grant funding and partnership opportunities to implement improvements based on Council set priorities – estimate $25,000 (FY 2024/25)

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
16 Projects Planned for Future Years
• Watkins Avenue Pedestrian Improvements Study – Dinkelspiel Station Lane to El Camino Real (2025/26)
• El Camino Real Complete Streets Gap Closure – Project Approval/Environmental Documentation Phase (Beginning FY 2025/26 – contingent on grant funding) • Atherton Avenue Bicycle Lanes (Beginning FY 2025/26)
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvements $250,000 $500,000 $1,750,000 $1,500,000 $1,00,000 $5,000,000 Measure A Fund $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 Totals $275,000 $525,000 $1,775,000 $1,525,000 $1,025,000 $5,125,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
17 Project Type: Streets & Transportation
Project Name: Road Maintenance Program - #56003
Project Description: This is an annual program
combining patching, sealing and overlays to maintain
roads in a cost-effective manner. Every two years, an
engineering survey of pavement condition is performed
by independent assessors, who determine a pavement
condition index (PCI) and also recommends specific
maintenance strategies for each road. Staff analyzes the data, conducts physical inspections, and recommends an
annual program to cost-effectively maintain roads. The
funds proposed for this program include the allocation of SB-1, Gas Tax, Measures A, M and W, and Capital Improvement Funds in the amount of $1,455,000 for FY 2024/25. Funds associated with the Roadway Maintenance and Rehabilitation Account (RMRA) approved through SB-1 in 2017 are subject to maintenance of effort requirements which is supported by the proposed Capital Improvement funds in the current and future years.

The streets are to be determined based on their PCI index listing when it comes out in November along with visual assessments and other priorities. Special attention will be paid the Town’s roadside drainage systems to ensure that the edges of pavement do not create situations that could be hazardous to pedestrians or impede drainage.
• Two-inch grind and overlay (on various streets throughout Town) – estimate $850,000 • Maintenance Dig-outs (on various streets throughout Town) – estimate $360,000 • Cape Seal/Slurry Seal (on various streets throughout Town) – estimate $370,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
18 Funding Plan and Project Costs

Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvement $840,000 $840,000 $840,000 $840,000 $840,000 $4,200,000 Measure A $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Gas Tax $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 Measure M $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 Measure W $140,000 $140,000 $140,000 $140,000 $140,000 $700,000 Totals $1,455,000 $1,455,000 $1,455,000 $1,455,000 $1,455,000 $7,275,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
19 Project Type: Streets & Transportation
Project Type: Streets and Transportation
Project Name: Neighborhood Traffic Management Program - #56078 Project Description: This is a program in support of the Neighborhood Traffic Management Program (NTMP) and Neighborhood Traffic Management Action Plan (NTMAP). The NTMP was designed to respond to concerns regarding increasing traffic volumes and vehicular speeds in residential neighborhoods. The NTMP was approved by the City Council in 2016 as a blueprint for addressing neighborhood traffic concerns.

The NTMP provides a framework for the selection, application, and implementation of traffic calming improvement measures in the Town of Atherton. The NTMAP was approved by the City Council in 2021 following extensive public outreach and identified short and long term measures to address various traffic calming and safety concerns throughout the Town. The NTMP and NTMAP represent the Town of Atherton’s commitment to enhance the safety and livability of residential neighborhoods.

This program provides funding for improvements on neighborhood streets that meet program qualifying criteria and have demonstrated support of affected residences under the policy document.

This program provides funding to initiate implementation of the traffic calming pilot projects identified through the Neighborhood Traffic Management Action Plan and the Neighborhood Traffic Management Program. Funding for 2024/25 is proposed with carryover funds from previous fiscal years, No new funding is requested for FY 2024/25.

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
20 Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Measure A $0 $20,000 $20,000 $20,000 $20,000 $80,000
Totals $0 $20,000 $20,000 $20,000 $20,000 $80,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
21 Project Type: Drainage
Project Name: Drainage Improvements Program - #56034
Project Description: In FY 2013-14, the City Council approved an update the Town’s Drainage Master Plan. The Master Plan identified Tier 1 projects, those with the highest need based on improving safety, reducing flooding, and mitigating environmental degradation as all being in the upper reach of the Atherton Channel.

This program also includes the implementation of a Green Infrastructure associated with Capital Improvement Program projects and as otherwise required by the Municipal Regional Stormwater Permit issued by the Regional Water Quality Control Board. Green infrastructure improvements would include: required stormwater treatment measures associated with the Selby Lane Bicycle Lanes Project, roadway improvements, and Alameda de las Pulgas Traffic and Safety Improvements (at Atherton Avenue). Funding shown for FY 2024/25 is in addition to carryover funds from previous fiscal years.

The Municipal Regional Stormwater Permit issued by the Regional Water Quality Control Board requires that all municipally-maintained storm drain inlets be marked with an appropriate stormwater pollution prevention message, such as “No dumping, drains to Bay” or equivalent by June 2026 for reporting in the 2026 Annual Report.

Previously Funded
• Atherton Channel Assessment and Relining Upstream of Alameda de las Pulgas – Funded over multiple fiscal years $400,000 (FY 2022/23), $2,400,000 (FY 2023/24). Request for proposals for evaluation and design services has been released. Completion of project design and start of construction are anticipated in FY 2024/25. • El Camino Real Long-Term Solutions – to be funded over multiple fiscal years $250,000 (FY2023/24). Request for proposals for evaluation and design services has been released, finalization of a services contract is pending. Design is anticipated to be completed in FY 2024/25.
• Green Infrastructure Plan Implementation. FY 2023/24 funds were allocated to the green infrastructure improvements associated with Fair Oaks Avenue / Lloyden Drive Pedestrian Improvements project.
• Atherton Channel culvert and detention system improvements at Alameda de las Pulgas and Las Lomitas Elementary School – Funded over multiple fiscal years $225,000 (FY 2023/24). Initiation of the project has been deferred pending approval of grant funding.

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
22 Proposed FY 2024/25
• El Camino Real Long-Term Solutions – estimate $400,000 (FY 2024/25) to support design and $2,350,000 (FY 2025/26) to initiate construction.
• Green Infrastructure Plan Implementation – estimate $175,000 (FY 2024/25). These funds are intended to support the construction of green infrastructure improvements associated with the Alameda de las Pulgas Traffic and Safety Improvements Project. • Atherton Channel culvert and detention system improvements at Alameda de las Pulgas and Las Lomitas Elementary School – estimate $2,750,000 (FY 2024/25), including $1,380,000 in grant funding (pending approval). Initiation of design is anticipated in FY 2024/25, with construction to follow.
• Replacement and installation of storm drain inlet markers – This project is to be funded over multiple fiscal years - estimate $10,000 (FY 2024/25), $10,000 (FY 2025/26) Projects Planned for Future Years
• Drainage Master Plan Refresh – estimate $250,000 (FY 2025/26) • Green Infrastructure Improvements – various locations (TBD) • Drainage Master Plan Implementation Projects (TBD)
Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Atherton Channel $500,000 $50,000 $50,000 $50,000 $50,000 $700,000 Capital Improvement $2,290,000 $2,810,000 $450,000 $2,500,000 $2,750,000 $10800,000 Totals $2,790,000 $2,860,000 $500,000 $2,550,000 $2,800,000 $11,500,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
23 Page 372 of 437
Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
24 Project Type: Drainage
Project Name: Upper Atherton Channel Monitoring - #56037 Project Description: The Upper Atherton Channel Phase 2 project was completed in December 2011. As part of the permit requirements, a 10-year monitoring period was required to assess the health and habitat for the red-legged frog population and plants installed to provide an adequate frog habitat. The completion of the Belbrook Culvert Repair and Slope Stabilization project required a 5-year monitoring period for plant establishment. It is anticipated that additional monitoring will be required as the Atherton Channel and associated drainage is improved.

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Atherton Channel $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Totals $10,000 $10,000 $10,000 $10,000 $10,000 $50,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
25 Project Type: Town Buildings, Park and Facilities
Project Name: Accessibility Improvements Program - #56060 Project Description: Title 28 of the Code of Federal Regulations (CFR) Part 35.150 requires public entities to make each of its existing facilities accessible to and usable by individuals with disabilities. The Town performs a required annual evaluation of facilities to identify areas that need to be improved.

The Accessibility Improvements Program provides funding to design and implement improvements necessary to correct deficiencies identified as part of the evaluation process. Sample improvements may include projects such as installation of new ADA compliant sidewalk ramps and access improvements to and within Town owned and operated facilities.

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvement
Projects $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Totals $10,000 $10,000 $10,000 $10,000 $10,000 $50,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
26 Project Type: Town Buildings, Park and Facilities
Project Name: Civic Center Master Plan Implementation Program - #54015 Project Description: The construction of the Town Center complex, including Administration offices, Community Services, Police Station, new Atherton Library and Civic Court was completed in FY 2022-23. The improvement and integration of the former Atherton Rail Station building was also included in this program. Master Plan implementation is moving into its next phase in accommodating uses of the Town Center complex. Potential improvements include improved pedestrian accommodation, paving for additional parking stalls and landscaping enhancements.

Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvement
Projects $150,000 $100,000 $100,000 $0 $0 $350,000
Totals $150,000 $100,000 $100,000 $0 $0 $350,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
27 Project Type: Town Buildings, Park and Facilities
Project Name: Park Master Plan Implementation Program - #56063 Project Description: The Holbrook-Palmer Park Improvements Program is designed to implement a number of the proposed projects from the 2015 Park Facilities Master plan update, as recommended by the Park and Recreation Committee and approved by the Atherton City Council. The completion of the Holbrook-Palmer Park Access and Circulation Improvements Project was a major accomplishment in FY 2023/24.

Previously Funded
• Park Playground Improvements - Funded over multiple fiscal years $200,000 (FY 2023/24) – Completion of project design and start of construction are anticipated in FY 2024/25.
• Fencing Improvements along Watkins Avenue, Middlefield Road to McCormick Lane – Funded in FY 2022/23. To be implemented with the Watkins Avenue Pedestrian Improvements Project.

Proposed FY 2024/25
• Park Playground Improvements – Funded over multiple fiscal years $1,000,000 (FY2024/25) to support construction.
• Park Playground Restroom Replacement – estimate $800,000 (FY 2024/25) • Jennings Pavilion Flooring and Cosmetic Improvements, and Main House Flooring – Estimate $150,000 (FY 2024/25)
• General assessment and miscellaneous repairs – estimate $100,000 (FY 2023/24) Projects Planned for Future Years
• Solar and Energy Resiliency Improvements – estimate $150,000 (FY 2025/26) • Holbrook Palmer Park Master-Plan Refresh (2026/27)
Funding Plan and Project Costs
Funding Source 24/25 25/26 26/27 27/28 28/29 Totals
Capital Improvement $2,050,000 $250,000 $550,000 $350,000 $350,000 $3,550,000 Totals $2,050,000 $250,000 $550,000 $350,000 $350,000 $3,550,000

Capital Improvement Program
Fiscal Years 2024/25 through 2028/29
28 Page 377 of 437

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2029
Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Five Year
Total
BEGINNING FUND BALANCE $ 731,907 $ 211,907 $ 246,907 $ 281,907 $ 316,907 Revenue
202-00-41003-050 Transportation Co Measure A Sales Tax $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,850,000 202-00-48001-050 Interest Income $
TOTAL REVENUE - FUND 202 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,850,000 Expenditures
202-50-52001-000 Annual Financial Audit (Measure A) $
202-50-54025-000 Congestion Relief (C/CAG) Fee $
202-50-56003-000 Road Maintenance Program $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 202-50-56059-000 Bike & Pedestrian Improvement Program Grant $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 202-50-56064-000 Traffic Safety Improvement Program $ 600,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 700,000 202-50-56070-000 Traffic Control Devices Program $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 202-50-56078-000 Neighborhood Traffic Management Program $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 TOTAL EXPENDITURES - FUND 202 $ 890,000 $ 335,000 $ 335,000 $ 335,000 $ 335,000 $ 2,230,000 MEASURE A - FUND 202
ENDING FUND BALANCE $ 211,907 $ 246,907 $ 281,907 $ 316,907 $ 351,907 BEGINNING FUND BALANCE $ 268,869 $ 328,869 $ 388,869 $ 448,869 $ 508,869 Revenue
203-00-45001-050 Gas Tax - 2105 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 1,800,000 $
TOTAL REVENUE - FUND 203 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 1,800,000 Expenditures
203-50-52001-000 State Controller Street Report Preparation Fee $ 203-50-54026-000 C/CAG Gas Tax Fee $
203-50-56003-000 Road Maintenace Program $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 203-50-56999-000 Engineering/Staff Costs (estimate) $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 TOTAL EXPENDITURES - FUND 203 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 GAS TAX - FUND 203
ENDING FUND BALANCE $ 328,869 $ 388,869 $ 448,869 $ 508,869 $ 568,869 GAS TAX - FUND 203
Account Fund Name
MEASURE A - FUND 202

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2029
Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 79,048 $ 79,048 $ 64,048 $ 49,048 $ 34,048 Revenue
204-00-45025-050 SMCVehicle Registration Fee $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-00-48001-050 Interest Income $
TOTAL REVENUE - FUND 204 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Expenditures
204-50-56003-000 Road Maintenance Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-50-56064-000 Traffic Safety $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000 TOTAL EXPENDITURES - FUND 204 $ 75,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 435,000 ENDING FUND BALANCE $ 79,048 $ 64,048 $ 49,048 $ 34,048 $ 19,048 NNING FUND BALA BEGINNING FUND BALANCE $ 544,662 $ 549,662 $ 554,662 $ 559,662 $ 564,662 Revenue
205-00-45030-000 Measure W County half cent Sale Tax Congestion Relief Tax $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 $
TOTAL REVENUE - FUND 205 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 Expenditures
205-50-56003-000 Road Maintenance $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 700,000 TOTAL EXPENDITURES - FUND 205 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 700,000 ENDING FUND BALANCE $ 549,662 $ 554,662 $ 559,662 $ 564,662 $ 569,662 COUNTY MEASURE M- FUND 204
COUNTY MEASURE M- FUND 204
COUNTY MEASURE W- FUND 205
COUNTY MEASURE W- FUND 205

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2029
Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 2,119,663 $ 2,109,663 $ 2,099,663 $ 2,089,663 $ 2,079,663 Revenue
CalTrain revenue Grant (Measure A) $
Other Reimbursements- Middlefield Class II $
401-00-49001-000 Transfer In from General Fund $ 4,450,000 $ 4,800,000 $ 3,990,000 $ 5,590,000 $ 5,340,000 $ 24,170,000 401-00-45023-050 Eshoo Grant - pending (Atherton Channel - Culvert & Detention) $ 1,380,000 $ 1,380,000 TOTAL REVENUE - FUND 204 $ 5,830,000 $ 4,800,000 $ 3,990,000 $ 5,590,000 $ 5,340,000 $ 25,550,000 Expenditures
401-50-54015-000 Town Center $ 150,000 $ 100,000 $ 100,000 $ 350,000 401-50-56059-000 Bike & Ped $ 250,000 $ 500,000 $ 1,750,000 $ 1,500,000 $ 1,000,000 $ 5,000,000 $
401-50-56063-000 Park Master Plan $ 1,950,000 $ 150,000 $ 450,000 $ 250,000 $ 250,000 $ 3,050,000 General Assessment & Repairs $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 401-50-56085-000 Atherton Station Improvements $
401-50-56091-000 Drainage Improvements (Atherton Channel Assessment and Relining) $ 2,290,000 $ 2,610,000 $ 250,000 $ 2,250,000 $ 2,500,000 $ 9,900,000 401-50-56003-203 Road Maintenace Program $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 4,200,000 401-50-56093-000 Traffic Safety Improvement Program-Alameda De Las Pulgas Improvement $ $ 401-50-56060-000 Accessibility Improvement Program $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 401-50-56080-000 Green Infrasturcture Plan- $ 200,000 $ 200,000 $ 250,000 $ 250,000 $ 900,000 401-50-56055-000 Facility Replacement/Improvements $ 250,000 $ 300,000 $ 300,000 $ 400,000 $ 400,000 $ 1,650,000 TOTAL EXPENDITURES - FUND 401 $ 5,840,000 $ 4,810,000 $ 4,000,000 $ 5,600,000 $ 5,350,000 $ 25,600,000 ENDING FUND BALANCE $ 2,109,663 $ 2,099,663 $ 2,089,663 $ 2,079,663 $ 2,069,663 CAPITAL IMPROVEMENT PROJECTS - FUND 401
CAPITAL IMPROVEMENT PROJECTS - FUND 401

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2029
Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 654,004 $ 269,004 $ 334,004 $ 399,004 $ 464,004 Revenue
403-00-40001-050 Secured Property Tax $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 496,500 403-00-40002-050 Unsecured Property Tax $ 3,685 $ 3,685 $ 3,685 $ 3,685 $ 3,685 $ 18,425 403-00-40004-050 SB 813 Redemption-supplemental $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 16,375 403-00-40005-050 Home Owners Exemption $ 240 $ 240 $ 240 $ 240 $ 240 $ 1,200 403-00-40008-050 ERAF Subvention $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 86,500 403-00-48001-050 Interest Income $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 6,000 $
TOTAL REVENUE - FUND 403 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 Expenditures
403-50-56037-000 Upper Channel Repair Monitoring Phase 1 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Drainage Improvements $ 500,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 700,000 403-50-56080-000 Green Infrastructure Plan $
TOTAL EXPENDITURES - FUND 403 $ 510,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 750,000 ATHERTON CHANNEL- FUND 403
ENDING FUND BALANCE $ 269,004 $ 334,004 $ 399,004 $ 464,004 $ 529,004 ATHERTON CHANNEL- FUND 403

Item No. 12
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JUNE 19, 2024
SUBJECT: CONSIDERATION OF AND APPOINTMENTS TO VARIOUS

TOWN COMMITTEES AND PLANNING COMMISSION

RECOMMENDATION
It is recommended that the Council:

1. Review the applicants for the Town Committees and Planning Commission and make appointments to fill vacant positions;
• Appoint one (1) applicant to the Audit and Finance Committee to fill a 4-year term expiring on June 30, 2028;
• Appoint one (1) applicant to the Environmental Programs Committee to fill a 4-year term expiring on June 30, 2028;
• Appoint two (2) applicants to the Parks and Recreation Committee. One applicant will fill a regular seat for a 4-year term expiring on June 30, 2028, and one applicant to the Foundation seat for a 2-year term expiring on June 30, 2026; • Appoint two (2) applicants to the Transportation, Bicycle and Pedestrian Safety Committee to fill 4-year terms expiring on June 30, 2028;
• Appoint one (1) applicant to the Planning Commission to fill a 4-year term expiring on June 30, 2028; and

2. Consider reducing the Transportation, Bicycle, and Pedestrian Safety Committee to five (5) or six (6) members.

BACKGROUND
Recruitments were conducted for the following vacancies:

1. Audit/Finance Committee (1 Vacancy)

2. Environmental Programs Committee (1 Vacancy)

3. Park and Recreation Committee (2 Vacancies - 1 Regular seat, and 1 Foundation seat)

Committee and Commission Appointment
JUNE 19, 2024

4. Transportation, Bicycle and Pedestrian Safety Committee (3 Vacancies)

5. Planning Commission (1 Vacancy)
Recruitment for terms expiring in June 2024 began in late April. All committee members eligible for reapplication were contacted and 6 out of 7 remained interested in continuing to serve. The recruitment has been featured in reoccurring messages in Atherton Online and announcements at noticed Town meetings. Staff advertised vacancies across social media platforms, in print and digital news outlets, Town Center outreach materials, banners along Watkins Avenue, and hosted information tables at Town events.

Audit and Finance Committee (1)
The Audit and Finance Committee has one (1) vacancy to fill a 4-year term expiring on June 30, 2028. There is one (1) incumbent applicant for the Committee for consideration. • Scolnick, Kate
Environmental Programs Committee (1)
The Environmental Programs Committee (EPC) has one (1) vacancy to fill a 4-year term expiring on June 30, 2028. There is one (1) incumbent applicant for the Committee for consideration. • Farrell, Amy
Parks and Recreation Committee (2)
The Parks and Recreation Committee has two (2) vacancies. One vacancy is a regular 4-year seat expiring June 30, 2028 and the other is a Foundation appointment for a 2-year term expiring on June 30, 2026.

There is one (1) applicant for the Committee for consideration for the regular seat. • Hunter, Dorothy
There is one (1) recommendation and applicant for the Foundation appointment. • Merrill, Frank
Transportation, Bicycle, and Pedestrian Safety Committee (3) The Transportation, Bicycle, and Pedestrian Committee has two (2) vacancies to fill 4-year terms expiring on June 30, 2028. There is one (1) vacancy to fill a mid-term vacancy that expires on June 30, 2026. There are two (2) incumbent applicants for the Committee for consideration. • Jones, David

Committee and Commission Appointment
JUNE 19, 2024

• Owen, Tom
Appointment of both incumbents will bring membership on the Committee to six (6).

Planning Commission (1)
The Planning Commission has one (1) vacancy for 4-year terms expiring on June 30, 2028.

There is one (1) applicant for the Commission for consideration. The incumbent (Nancy Lerner) has served two consecutive terms and will be eligible to be reappointed to the Commission following a minimum two-year hiatus.
• Blazer, Andy
There are a total of 7 vacancies across all Committees and Commissions. Nearly each of the eligible incumbents chose to reapply for reappointment. If Council chooses to appoint all applicants, nearly each committee will be at full capacity with the exception being the Bicycle, Pedestrian and Transportation Committee.

Appointment Process
It is recommended that the Council consider appointments to the longest term first for each vacancy where possible. The City Council should announce the term for which an appointment is being considered and then vote for the particular appointment for that term. The City Clerk shall assist with voting sheets and voting shall continue until an applicant is selected for the particular term.

Transportation, Bicycle, and Pedestrian Safety Committee Membership There has been a vacancy on the Committee since 2022 when an incumbent chose not to reapply.

The Council has previously supported reducing Committee membership through attrition. The Council could choose to leave the vacancy and continue to recruit or reduce the size of the 7- member Committee to five (5) or six (6). The quorum to hold meetings would be three (3) for a five-member Committee and four (4) for a six-member Committee. If the Council opted for a sixmember Committee, there would be the possibility of a tie vote on issues. For a six-member committee, the Council would be able to appoint both applicants. For a five-member committee, the Council would only appoint one applicant.

If Council supports a reduction in the number of committee members staff will revise the Committee Governing Resolution as directed.

FISCAL IMPACT
None.

GOAL ALIGNMENT

Committee and Commission Appointment
JUNE 19, 2024

This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area E – Strengthen Community Engagement and Transparency • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The Council is not obligated to appoint any of the candidates to any of the positions and may choose to extend the candidate recruitment process as it deems necessary. The Council reserves complete discretion in appointments.

Town Commissions and Committees represent a key component of civic engagement within the community. The participation of the members is a vital part of the Town’s public engagement and review process. These groups have the ability to gather public input on an issue and provide feedback and recommendations to the City Council for consideration.

When evaluating applicants for Commissions and Committees, the City Council should consider the role of each committee, the amount of oversight needed, cost effectiveness, efficiency in decision-making, and the desire of the City Council for direct policy involvement on particular issues.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Committee Applicants

2. Commission and Committee Roster

3. Committee Governing Resolution No. 23-20

Anthony Suber, City Clerk
May 29, 2024

A. Suber A.

From: [email protected]
To: Anthony Suber; Francesca Reyes
Subject: Online Form Submittal: Application for Town Committee/Commission Date: Monday, May 13, 2024 11:36:21 AM
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Application for Town Committee/Commission
Name Andy Blazer
Address
Phone Number
Email Address
Commission/Committee
of Interest
Plannning, Historical
Education Central Saint Martins
Architecture, Art, Building
List your civic
affiliations and
community activities,
including service on
other commissions and
committees?
N/A
Describe your
understanding of the
responsibilities of the
commission or
committee that you are
applying for and how
your personal,
community or
professional experience
relate to these
responsibilities?
I understand architectural, structural, civil, and municipal codes. I enjoy studying impact, planning codes and exceptions, historical value yet being a proponent for progress.

Describe why you want
to serve on this
commission and what
you hope to accomplish
as a member?
Bring the community a valued opinion and perspective. Further the communities development opportunities for housing.

Additional Information
you would like to add?
I bring a unique perspective as someone that has previously built estates and gone through the process on the other side.

Audit and Finance Committee
Name Appointment Expiration
Walter Sleeth 6/2020 6/2027
Kate Scolnick 6/2020 6/2024
Devika Patil 6/2021 6/2025
Ann Yvonne Walker 6/2021 6/2025
Thomas Hill 1/2022 6/2026
Name Appointment Expiration
Raymond Juballa 1/2023 6/30/2027
Jerome Leugers 6/2019 6/30/2027
David Jones 6/2020 6/30/2024
Steve Baloff 6/2021 6/30/2025
Joe Davis 6/2021 6/30/2025
Tom Owen 6/2020 6/30/2024
VACANT 6/30/2026
Environmental Programs Committee
Name Appointment Expiration
Min Hui 10/2023 6/30/2027
Gregory Loew 6/2021 6/30/2027
Amy Farrell 6/2022 6/30/2024
Suneet Sandhu 10/2023 6/30/2025
Kenneth Frederick 6/2022 6/30/2026
Park and Recreation Committee
Name Appointment Expiration
Alex Keh 6/2019 6/30/2027
Julianna Robertson 6/2019 6/30/2027
Noah Eisner 6/2022 6/30/2024
Robert Roeser 10/2022 6/30/2026
Susan Garay 4/2024 6/30/2026
Frank Merrill 6/2022 6/30/2024
Walter Robinson 6/2021 6/30/2025
Planning Commission
Name Appointment Expiration
Thom Bryant 6/2023 6/30/2027
Paul Tonelli 6/2023 6/30/2027
Nancy Lerner 6/2020 6/30/2024
Bob Polito 3/2023 6/30/2025
Eric Lane 6/2022 6/30/2026
Commissions & Committees Roster
2024-25

FOUNDATION APPOINTMENT
Transportation, Bicycle and Pedestrian Safety
Committee

Resolution No. 23-20 Page 1 of 8 September 20, 2023
RESOLUTION 23-20
AMENDS RESOLUTION 23-17
A Resolution of the City Council of the Town of Atherton Establishing and Governing Town Committees
Amended June 21, 2023
The City Council of the Town of Atherton hereby resolves as follows:

Section 1. Establishment of Committees
The following committees are established for the Town of Atherton:

1. Audit/Finance Committee

2. Environmental Programs Committee

3. Park and Recreation Committee

4. Transportation, Bicycle and Pedestrian Safety Committee Section 2. Committee Principles and Rules of Procedure
Principles: All committees shall follow the City Council Rules of Procedure, the Atherton Municipal Code, the Political Reform Act, and the provisions of the California Open Public Meeting Law (Brown Act). These resources may be found on the Town’s website and/or via the City Clerk’s Office. All members shall attend an education and training session hosted by the City Attorney and City Clerk upon appointment.

The responsibility and accountability for all work necessary to efficiently and cost effectively carry out the advisory functions of each committee shall rest exclusively with the Chairman or Council Member assigned to the committee.

A Town Department is assigned to each Committee. Each Department Manager is responsible for providing the necessary staff (in the most cost-effective manner) to prepare for and attend committee meetings. This includes but is not limited to meeting with the Committee Chair and City Council Liaison in advance of each meeting to create an agenda; prepare the agenda packet; take and prepare minutes; and conduct follow up from meetings.

Committee Agenda Preparation: In general practice, the staff liaison to each committee shall meet with the Committee Chair and the City Council Liaison in advance of each upcoming meeting to review the meeting agenda. Regular agenda items, such as approval of meeting minutes, followup staff reports, and general information reports shall be added to the agenda as needed. Other items shall be added through one of the methods described below.

One of the following methods may be used for placing an item on a Committee agenda:

1. Council: A majority vote of the Council may direct staff to add an item to a Committee agenda.

Resolution No. 23-20 Page 2 of 8 September 20, 2023

2. City Manager: The City Manager may receive requests for agenda items from the public, staff, a committee member or a Council Member. The City Manager will review the request with the Committee Chair and City Council liaison. The City Manager shall have sole discretion to refer the request to the City Council at the next available meeting, or schedule the item for the Committee agenda.

3. Staff and Committees: There may be a need for routine agenda items which may arise out of committee meeting discussions; are requested and agreed on by a majority of the Committee as part of Future Agenda Items; or items created from staff follow up of previous Committee and/or staff meetings. These items may be added to a future agenda following an agenda preparation meeting between the Committee Chair, Council Member liaison and staff liaison.

4. Colleagues’ Memorandum: If at least two committee members prepare a colleagues' memo, the staff liaison shall place the item on the Committee’s agenda under a Future Agenda Items Section. A colleague's memo is a written request, no more than two pages in length, presenting an item to be added to a future agenda. Upon review of the colleagues’ memo, the Committee shall not discuss the merits of the item itself; but shall solely discuss whether to add the item to a future agenda for discussion. Upon majority vote of the Committee, the item shall be added to the next agenda or a specific designated Agenda.

Committee Procedures for placing items on Council agenda:

1. Committee Action: Any formal recommendation to Council taken by a Committee shall be placed on a City Council agenda within the next two regular meetings.

The City Clerk has overall responsibility for posting committee agendas.

Advocate: Collectively, committees are encouraged to advocate positions to the City Council on matters under the purview of their committee. Otherwise, no committee or any of its members shall represent itself or themselves as speaking on behalf of the Town, City Council, and/or committee without prior approval of the City Council. Individual members are not authorized to make public statements or comments on matters within the purview of their committee outside of the normal committee process. It could be perceived as using the member’s position to indicate some special knowledge or understanding of the matter, or to confuse members of the public with respect to whether the comments are being made to improperly influence an agency decision.

Committee members should refrain from using their title when addressing other boards, commissions, committees, or the City Council to avoid creating an appearance of special status to the public. Statements of previously approved City Council policy may be made without additional City Council approval. When there is a question, a committee member shall consult the City Attorney for advice. Members of committees may attend meetings of other committees and the City Council; however, members shall not present opinions of their own committee at such meeting unless the position is previously approved by their committee. A quorum of a committee may attend such a meeting, but they may not discuss among themselves Town business, nor comment or discuss the matter under consideration unless authorized to do so by the committee to avoid a possible Brown Act violation.

Resolution No. 23-20 Page 3 of 8 September 20, 2023
Educational Materials: Committees may provide approved educational materials to the public regarding the functions and actions of the committee, but shall not engage in advocating to the public any particular position which is contrary to City Council policy. Any educational materials sent to the public shall be approved by the City Manager, and shall follow the Town’s procurement process. It shall be the City Manager’s discretion on whether or not the educational materials need Council approval beforehand.

Meetings: The Committee shall establish a regular meeting schedule on an annual basis in July.

The Department assigned to the committee shall update the website to reflect the meeting schedule.

Changes in the dates or time of meetings from the established schedule may be made by majority vote of the committee.

Minutes: Staff shall prepare action minutes for all committees. Action minutes shall be presented to the City Clerk within 7 days following the meeting or as soon as feasible if there is a reason not to produce them within that timeframe. Finalized minutes should be sent electronically to the City Clerk for posting, after the Committee has approved them. The City Clerk will share appropriate information received from the minutes with the City Manager and City Council.

Reports: If desired by the City Council, an annual report shall be created and approved by the Committee and provided to the City Manager, City Clerk and City Council of committee activities for the preceding year.

Special Meetings: The Chair or a majority of the Committee may call a special meeting at any time in accordance with the Brown Act.

Website: Any website created for a Committee by the Town shall be incorporated into the Town’s website. If created, websites shall be developed in accordance with the “advocate” section of this resolution.

Section 3: Appointment of Voting Members to Committees
Appointment: Members other than City Council Members shall be appointed following recruitment process set forth by the City Clerk and approved by the City Council. With the exception of the Transportation, Bicycle and Pedestrian Safety Committee as described, all appointed members shall be Atherton residents. Members shall serve at the pleasure of the City Council, or until the expiration of their terms set out below. The terms of the Members were staggered pursuant to Resolution No. 19-07 with subsequent terms of appointment reverting to the standard 4-year term. Vacancies in any committee arising from any reason, including expiration of term, shall be filled by temporary appointment of the City Council, or by annual recruitment.

The Committee Chairperson or staff assigned shall notify the City Clerk of resignations and vacancies. Each Committee which cannot fill at least 50% of its seats shall be postponed until the Town can recruit at least a quorum (50%+1). During that time, the City Council shall continually recruit qualified individuals and town staff shall continue to advertise periodically.

Term expiration dates shall end on June 30. Appointed committee members shall serve no more than two full consecutive terms on the committee to which they are appointed. A member may be

Resolution No. 23-20 Page 4 of 8 September 20, 2023
reappointed to the committee following a minimum two (2) year hiatus. However, if a seat is vacant and no one applies, City Council may grant an exemption.

City Council representatives and any alternates on committees are selected by the Mayor and approved by the City Council to serve a one (1) year term. Appointed City Council Members and City Council Member Alternates shall serve as liaisons to Committees; but shall not serve as voting members to Committees. Alternates participate on committees in the absence of the appointed Council Members. For each Committee, unless otherwise directed by the City Council, one City Council member shall be appointed as a primary liaison and one as an alternate. Members shall coordinate attendance to ensure appropriate representation.

Members who intend to be absent from a meeting shall alert the chairperson and/or staff person assigned. The Chairperson shall state during the meeting, under roll call whether the member is excused (notification was given) or absent (no notification was given). Unexcused absences of members, other than City Council Members, from two or more consecutively scheduled meetings shall result in the automatic vacation of the member’s office. The staff person assigned to the Committee shall work with the Chairperson to alert the City Clerk of consecutive absences. The City Clerk shall alert the City Manager who shall decide how to inform City Council. City Council has the authority to override this rule based on the information received.

Chairperson and Staff: Each committee shall have a Chairperson. The Committee shall select its Chair on an annual basis in July. Council Members shall not serve as Chair or Vice Chair of Committees. The Department assigned to the committee shall have the authority to appoint staff member(s) to serve Town committees. Any requests by a committee for staff work, information, or assistance from Town staff shall be made to the City Manager.

Section 4: Funding for Committees
Committees do not have authorization to expend Town resources. In the event funding for a committee activity is desired, a budget shall be prepared and presented to the City Council for review and approval as part of the Town’s regular budget process. The committee shall follow the guidelines set forth by the purchasing policy approved by City Council through Ordinance 595 and any expenditure policies developed and approved by the City Council. No Committee member shall use his or her own personal credit card. For items under $150 a committee member may request a cash advance and then come back to the Town with itemized receipts. For items over $150, a committee member shall complete a check request from the Town or have the Town purchase the goods/services.

Section 5: Committee Composition, Powers and Duties

1. Audit/Finance Committee
The Audit/Finance Committee makes recommendations to the City Council on issues related to the Town’s audit and finances. The Committee typically meets every other month. Acting in an advisory capacity, the Audit/Finance Committee shall have the following powers and duties:

Resolution No. 23-20 Page 5 of 8 September 20, 2023
a. Make recommendations to the City Council in all matters pertaining to Town finances; b. Discuss and consult with the City Manager on any matter pertaining to the budget, capital spending plan and the long-range financial plan for the Town; c. Upon request, make recommendations to the City Council in all matters pertaining to the Town’s annual audit;
d. Assist staff, as needed, in the provision of oversight to the annual audit process; and, assist in the presentation of the annual audit to the City Council with recommendations as to acceptance;
e. Upon request, advise the City Council regarding appointment of outside auditors to complete the annual audit;
f. Assist staff as needed in the review of the proposed audit scope prior to commencement of annual audit.

The Committee consists of two (2) City Council liaisons, typically the Mayor and Vice Mayor, and five (5) appointed resident members Resident appointed members shall serve a term of four (4) years. The Committee meets in the Council Chambers or the Town Administrative Conference Room.

The Finance Department is assigned overall responsibility of the Audit/Finance Committee.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

2. Environmental Programs Committee
The Environmental Programs Committee provides the City Council with recommendations, outreach programs, and education on environmental issues facing the Town’s natural and built environment. The Environmental Programs Committee typically meets every other month. Acting in an advisory capacity, the Environmental Programs Committee shall have the following powers and duties:
a. Upon request, make recommendations (programmatic and legislative) to the City Council on all matters pertaining to the Town’s natural and built environment and the Town’s regional role and responsibilities as one of the communities on the San Francisco Bay Peninsula.
b. Pursuant to established City Council programs and policy, assist staff in the creation of pro-active community engagement programs for residents, commercial and public enterprises active within the Town’s jurisdiction.

The Environmental Programs Committee consists of five (5) appointed resident members and one (1) City Council Member liaison. Resident appointed members shall serve a term of four (4) years. The Committee meets in the Council Chambers or the Town Administrative Conference Room.

Resolution No. 23-20 Page 6 of 8 September 20, 2023
The City Manager’s Department is assigned overall responsibility of the Environmental Programs Committee.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

3. Park and Recreation Committee
The Park and Recreation Committee makes recommendations to the City Council on issues related to Holbrook Palmer Park and any active or passive recreational space within the Town. The Committee typically meets monthly. Acting in an advisory capacity, the Park and Recreation Committee shall have the following powers and duties:
a. Upon request, make recommendations to the City Council in all matters pertaining to the Town’s active and passive parks and public recreation services; b. Work with staff, as needed, to assist other governmental agencies and public and private groups in the advancement of park and recreation planning and programming; c. Work with staff to develop and maintain a Master Plan for active and passive recreational spaces within the Town; and, annually, in the month of April, present a report to the City Council;
d. Work with staff to review the annual budget for the Town’s park and recreation programs and services during the budget process and make recommendations with respect thereto to the City Council.
e. Assist staff with a review of fees and services within the Park and make recommendations with respect thereto to the City Council. f. Upon request, study and make recommendations on the acquisition and development of recreation areas, activities and facilities such as playgrounds, buildings, parks, open space and other centers of recreation;
g. Assist staff in the planning of recreation programs for the community.

The Park and Recreation Committee consists of seven (7) appointed resident members and one (1) City Council Member liaison. Of the appointed members, two members shall be representatives of the Holbrook-Palmer Park Foundation. Each of the foregoing representatives shall serve a term of two (2) years. When a vacancy arises, the City Clerk will contact each organization to request a new representative. If the organization submits more than two candidates, the City Council shall select the candidate to serve as the representative.

Remaining resident appointed members serve a term of four (4) years. The Park and Recreation Committee meets in Holbrook-Palmer Park.

The Public Works Department is assigned overall responsibility of the Park and Recreation Committee.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

Resolution No. 23-20 Page 7 of 8 September 20, 2023

4. Transportation, Bicycle and Pedestrian Safety Committee The Transportation, Bicycle and Pedestrian Safety Committee makes recommendations to the City Council on issues related to transportation, traffic, roadway safety, pedestrian and bicycle safety. This committee shall satisfy the requirements of the Metropolitan Transportation Commission as the Town’s Transportation, Bicycle and Pedestrian Safety Committee Membership should be composed of both bicyclists and pedestrians. The Committee typically meets every other month. The Committee consists of seven (7) appointed members and one (1) City Council Member liaison. Committee appointed members shall serve terms of four-year (4) years. Acting in an advisory capacity, the Committee shall have the following powers and duties:
a. Upon request, make recommendations to the City Council in all matters pertaining to transportation, traffic, and roadway safety within the Town. b. As needed, assist staff in the identification and review of traffic and roadway safety enhancements.
c. As needed, assist staff in the review of regional project impacts on local traffic and transportation corridors.
d. As needed, assist staff in the review of traffic safety enforcement measures. e. As needed, assist staff in the review of Neighborhood Traffic Management Program requests.
f. Work with staff in providing recommendations on issues related to the Town’s bicycle and pedestrian network and Bicycle and Pedestrian Master Plan. g. Make recommendations to the City Council on the selection of bicycle and pedestrian projects to be submitted for state and federal funding opportunities. h. Work with staff to promote bicycling and walking as safe and healthy alternative modes of transportation, including safe routes to schools. i. Assist Town staff in the planning, operations and maintenance of bicycle and pedestrian facilities in Town.

The Police Department shall have overall responsibility of the Transportation Committee.

The Chief of Police will coordinate with the Public Works Department when Public Works staff are needed for the meeting.

Resolution 19-07 established staggered terms with subsequent terms of appointment reverting to the standard 4-year term.

Section 6: Advice

Resolution No. 23-20 Page 8 of 8 September 20, 2023
Appointed members of committees are encouraged to seek advice from Town staff when they are uncertain of the foregoing rules.

This Resolution shall be effective immediately upon adoption. All previous resolutions governing Town committees and commissions including Resolution No. 15-10 and Resolution No. 19-07 are hereby superseded and rescinded.

I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 20th day of September 2023, by the following vote.

AYES: 5 COUNCIL MEMBERS: Holland, DeGolia, Lewis, Hawkins, Widmer NOES: 0 COUNCIL MEMBERS:

ABSENT: 0 COUNCIL MEMBERS:

ABSTAIN: 0 COUNCIL MEMBERS:

_______________________
Bill Widmer, Mayor
Town of Atherton
ATTEST:
______________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
_________________________________
Andreas Booher, Assistant City Attorney

Item No. 13
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 19, 2024
SUBJECT: EVENT MANAGEMENT SERVICES AT HOLBROOK-PALMER
PARK

RECOMMENDATION
It is recommended that the Council provide feedback and direction regarding the provision of event management services at Holbrook-Palmer Park.

BACKGROUND
Catered Too, Inc. had been providing event management services for the Town since September 2021. The services contract was for an initial term of three (3) years, with a 30-day termination clause. Catered Too’s compensation was based on revenue generated through catering services associated with events at the park. On November 1, 2023, Catered Too advised the Town that they would stop providing event management services starting December 31, 2013. They stated in their letter that since COVID-19, they have not seen the volume of business at the park needed for profitability.

Following the departure of Catered Too, staff has been utilizing temporary staffing services to assist the coordination of events Holbrook-Palmer Park, including responding to customer inquiries, providing tours and showing available facilities, scheduling and booking events, coordinating payments and reporting on activities. While the use of temporary services fills the gap, such services can be transitory and unpredictable with respect to consistent personnel. Each change in personnel requires Town staff to regroup and retrain new personnel.

At its February 21, 2024, meeting, the City Council reviewed a Request for Proposals for Event Management Services (RFP) and authorized release of the Request for Proposals.

ANALYSIS
The Request for Proposals was released on February 27, 2024, with a due date of May 7, 2024.

The RFP included flexibility in staffing and allowed respondents to propose a compensation arrangement that could include exclusive catering services or a percentage of booking revenues,

Event Management Services at HPP
JUNE 19, 2024

such has been done with prior vendors. The RFP also included a pre-proposal site walk-through to provide potential vendors an opportunity to view the park and facilities that would be able to for events and rentals.

Unfortunately, we did not receive any inquiries prior to the date of the site walk-through nor did we receive any attendees on the date of the walk-through. Staff reached out to a vendor that had expressed interest in the previous RFP release, vendors suggested by the temporary staff person managing event rentals at the time, as well as to local Chambers of Commerce and event management organizations. Ultimately, we did not receive any responses to the RFP.

Staff shared the previously released RFP with the current temporary event coordinator seeking input on areas of potential improvement as well as additional means of generating potential vendors. The feedback was that the RFP provided a good outline of our service needs and that we could go through our previous booking for additional leads. The lack of response could be associated with the economy, the drop in the number and type of events that people are having, and concerns regarding the ability to book events and generate revenue.

An interested member of the public indicated that they would share the RFP to a potential vendor or two for feedback and suggestions to improve the RFP or otherwise provide suggestions on developing more interest. Separately, staff has been in contact with Sodexo, which assisted in booking the food trucks for Earth Day and provides catering service to Menlo College. Though Sodexo expressed some interest, they have not yet submitted a proposal.

Staff is seeking feedback and direction regarding the potential release of an updated Request for Proposals for Event Management Services. The most recent RFP is attached for reference.

FISCAL IMPACT
The costs related to preparation and distribution of an RFP are limited. The Town continues to pay for temporary staffing while we seek a permanent vendor.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
Policy focus should be on the intent of maintaining facility rentals and event management services for facilities at Holbrook-Palmer Park.

Event Management Services at HPP
JUNE 19, 2024

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Request for Proposals for Event Management Services, Dated February 27, 2024

TOWN OF ATHERTON

REQUEST FOR PROPOSAL
Event Management Services
At
Holbrook-Palmer Park
Site Address:
150 Watkins Avenue Atherton, CA 94027
Issued:

February 27, 2024

Proposals Due:

May 7, 2024, 2:00 pm
Town of Atherton
Office of the City Clerk
80 Fair Oaks Lane
Atherton Ca 94027

2024 Holbrook-Palmer Park Event Services RFP Page 2 of 17 Overview
The Town of Atherton (“Town”) is seeking proposals from qualified companies or individuals that have demonstrated expertise in the management, marketing, rental, scheduling, operation and administration of event facilities.

The selected firm will be required to have qualified individuals that have demonstrated experience in managing event spaces for events such as weddings, wedding receptions, birthday and/or anniversary celebrations, municipal, corporate, social and philanthropic meetings and social events. The total amount of work available will be determined by reservations and use of the facilities, subject to the fees and limitations established by the Town. Both prior event management vendors were facilitated by a contract that provided catering services to clients nonexclusively and/or exclusively as part of the venue management contract. While not required, a service provider model that includes a closely linked catering arm is preferred.

Background
The Town of Atherton, incorporated in 1923, is a small residential community, with approximately 7,000 residents. The Town extends from slightly west of the Bayshore Freeway (US 101) up to I280 and is approximately 4.5 miles long and 1.5 miles wide. Its municipal neighbors include Menlo Park to the south, Woodside to the west and Redwood City to the north.

Holbrook-Palmer Park, the Town’s only recreation site, is a lovely, municipally owned 22 acre garden setting with indoor and outdoor facilities, including a ballfield, tennis courts, playground, gardens and walking paths. Significant structures available for rental include the Main House, Jennings Pavilion, and Carriage House, as shown on Exhibits 1 and 2. The Park is located between Middlefield Road and El Camino Real at 150 Watkins Avenue. It is accessed from Highway 101 via the Marsh Road-Atherton Exit.

The Main House is a classically designed home which consists of a 700 square foot meeting room with a fireplace, two smaller rooms for breakout sessions or small conferences, and a fully equipped kitchen. The Main House can accommodate 65 - 70 in the living room theatre style/ceremony and approximately 50 when set up with round tables for dinner. Approximately 25 people can be accommodated at classroom style tables and chairs. A large porch, wide brick steps and an oak covered patio area are suitable for refreshments or outdoor luncheons.

In 1977 the Jennings Pavilion was constructed at the Park to accommodate larger groups for weddings, receptions, dinners, meetings and lectures. Large windows on all sides create relaxing vistas of the stately trees and rolling green lawns. The room comfortably seats up to 150-theatre style/ceremony and 80-100-classroom style. Dinner for 120-130 is served at round tables. A large kitchen with a commercial sized refrigerator and commercial gas range enables caterers to serve quickly and efficiently. The large adjoining patio is often used for barbecues and cocktail receptions and a walkway connects the building to the Main House and its patio area. Exhibit 2 shows the event facilities to be managed pursuant to this RFP.

2024 Holbrook-Palmer Park Event Services RFP Page 3 of 17 The Carriage House provides a point of interest for Park visitors. The Carriage House was built to replace the original barn that was destroyed by fire in 1896. The sturdy wood floors, windowpanes, moldings, and iron grills in the horse stalls have remained the same for over 100 years. The Carriage House is available for classes, dances, meetings, bridge and workshops. It seats 80 for lunch or dinner and 90 for meetings. The Meadow and Patio areas can be reserved with the building for outdoor events.

The Town has completed a major renovation of the entry area to the park which includes new pedestrian facilities at the entry and exit of the park, new circulation pathways, added landscaping and parking area improvements. Upcoming projects include renovation of the playgrounds and other minor facility enhancements.

The successful proposer will be responsible for the day-to-day management, marketing, renting, scheduling, set up, and cleanup of the rental facilities, as well as other event management and coordination services.

Part A – Background Information and Service Requirements I. Background
Prior to September 2011, Town staff managed facility rentals and support including showing of facilities, bookings, processing payments (including deposits and returns), deliveries, set ups, oversight and tear downs of events. Starting September 2011, the Town contracted with private vendors for event management services for event management services including showing of facilities, bookings, deliveries, set ups, oversight and tear downs of events. Some of the vendors also operated catering businesses and were able to offer this service to events clients.

In August 2020, after approximately 6 ½ years of managing event services at Holbrook-Palmer Park, the Town’s vendor provided their notice that they were closing permanently and would no longer be able to provide Event Management Services to the Town. Following the notice, the Town has contracted with a former employee of the Town’s vendor to schedule tours, bookings of event facilities, and to manage events as the Town sought a new vendor.

In July 2021 the Town Awarded a contract to Catered Too, Inc., for event management services at Holbrook-Palmer Park. Catered Too had an onsite presence two (2) days per week, was responsible for marketing, scheduling tours (within no more than 48 hours of request), booking, confirming and managing reservations of park facilities, staffing events including set up and cleanup of all events. Catered Too provided notice to the Town that they would not be able to support event management services at Holbrook Palmer Park beyond December 2023.

Payment for event management services had typically been based on a percentage of facility rental revenues. Most recently, event management services were paid via catering services – exclusive catering for large events (>50). The Town is open to a variety of revenue share models.

2024 Holbrook-Palmer Park Event Services RFP Page 4 of 17 Exhibit 3 lists example events from past bookings. A table of recent revenues is shown below.

FY 2018-19
(full rental)
FY 2019-20
(pre-COVID)
FY 2020-21
(full COVID)
FY 2021-22
(return to service)
FY 2022-23
(return to service)
Social/Meetings $114,952 $92,903 $15,059 $89,025 $85,487 Weddings $29,487 $30,500 $19,573 $19,499 $22,186
Classes $19,995 $20,166 $7,260 $8,278
Total $164,434 $143,569 $34,632 $115,783 $115,951
Various rules, regulations and policies have been established and additional rules may be developed to regulate events services. These include compliance with all local ordinances – to include the Town’s Noise Ordinance. Fees for service are shown on Exhibit 4. Contractors will be permitted to suggest additional rules, regulations, and procedures, which shall be subject to approval or rejection by the City Manager or his designee. Among the rules approved by City Council are the following:

1. A rental application stating event type, size and duration must be submitted in order to reserve facilities and will require approval by the City Manager or designee.

2. Only one wedding will be permitted per day, and the number of guests shall be limited to two hundred (200).

3. Events must comply with the Town’s noise ordinance.

4. The City Manager may approve event size in excess of 200 persons.*

5. Insurance coverage for all events as recommended to the Town by PLAN JPA shall be required.

6. The Park will be available every day of the year.

7. Renters shall agree to provide other services, such as private security, valet parking, etc. as required.

II. Scope of Services
The successful proposer will enter into a services agreement with the Town of Atherton to manage events and event facilities at Holbrook-Palmer Park
The selected firm will be required to provide the Town with all labor, vehicles and equipment, and materials as necessary to satisfactorily perform the entire events management functions under this agreement. The Town of Atherton desires that the provision of Event Services is performed to generate revenue for the operations, maintenance and improvement of the Park without negatively impacting other Park users and Park neighbors. The Town desires that its contractor operate effectively and efficiently while performing services. The contractor is encouraged to provide exemplary services to the Town and to its Park users.

The selected firm must have the resources and abilities to market, advertise, plan, schedule, manage, operate, and conduct events, including unpaid events approved by Town staff, in

2024 Holbrook-Palmer Park Event Services RFP Page 5 of 17 Holbrook-Palmer Park. The scope of services may include, but will not be limited to the following:
a. Development of administration and coordination policies, procedures, calendars and materials to demonstrate competence in managing and operating Event Services, within 20 days of Notice to Proceed;
b. Preparing scheduling, operations and financial records and reports that conform to requirements under Section III, Records and Reports;
c. Developing and distributing promotional material for the facilities; d. Developing and placing advertisements in appropriate print and online media; e. Though various functions can be conducted remotely via email, phone text and other approaches, presence by the Event Manager in the Park office at least 2 days per week between the hours of 9 am and 5 pm as needed;
f. Responding to clients within no more than 24 hours of contact; g. Showing facilities to prospective clients within no more than 72 hours of request; h. Booking, scheduling and staffing events, including Town-sponsored non-revenue generating (no-fee) meetings and events up to fifteen (15) hours per month; i. Completing & submitting the Town’s facility rental permit application with all corresponding documentation and fees in a timely manner;
j. Follow the Town’s master fee schedule for all fees;
k. Adhere to the Town’s guidelines and procedures for accepting and processing payments for event rentals;
l. Compliance with Town Ordinances and policies for events including noise, parking and park usage.
m. Maintaining the Events Facilities and equipment (see Exhibit 5) in a safe, clean and attractive condition in accord with high standards expected by the Town and by Event Facility users;
n. Setting up Events Facilities for events;
o. Cleaning up Events Facilities following events;
p. Promptly informing Town’s Contract Manager of maintenance and repair needs; q. Recommending capital improvements to Town’s Contract Manager of Events Facilities to maintain them and to enhance their ability to enhance revenues; r. Coordinating provision of goods and services such as rentals, flowers, catering, music, photography and/or videography, security, clean-up and disposal; and s. The Contractor may provide catering and/or other services but will not be permitted to be the exclusive provider of these services unless explicitly stated in the agreement as part of the compensation package.

III. Records and Reports
Scheduling Records
(a) Contractor shall record all bookings and tentative reservations in the Town’s electronic calendar so they can be viewed by Town Staff and coordinate with other planned Town activities.
(b) Contractor shall maintain a calendar showing all events scheduled at Park during the term of this contract and for at least 24 months beyond the end of the term. The scheduling record shall be maintained in a complete and accurate manner and shall be made available to Town at all times. A copy in print, or in an electronic format acceptable to Town,

2024 Holbrook-Palmer Park Event Services RFP Page 6 of 17 shall be provided within 5 business days of the end of each month. Records and reports must be submitted with the Contractor’s monthly invoice.

Monthly Activity Report
A monthly activity report in print, or in an electronic format acceptable to Town, shall be provided within 5 business days of the end of each month. The report shall include the following:
a) list of all events managed by the Contractor at the Park (a list of typical events is shown in Exhibit 3);
b) list of employees and subcontractors providing services pursuant to this agreement c) an income statement for Park events management services; d) a log of any warnings, citations, violations received from any governmental agency pursuant to services provided in this agreement;
e) a log of written complaints received from clients and all other stakeholders, i.e. neighbors, vendors, employees and subcontractors.

IV. Maintenance of Facilities and Equipment
The contractor shall be responsible for set-up, operations and event clean-up of the interior of the Main House, Carriage House and Jennings Pavilion, and for janitorial service of Jennings Pavilion.

The contractor will also be responsible for set-up, takedown, cleaning and storage of tables, chairs, furniture, and all other equipment provided by the Town (see Exhibit 5). The contractor will also be responsible for cleaning outdoor areas used during events, returning them to their preevent status. A drawing showing areas of contractor responsibility is contained in Exhibit 2. The Contractor shall be responsible for maintaining the building interiors in a neat, clean and presentable condition.

The Town of Atherton will be responsible for making interior repairs and improvements and for maintaining, repairing and improving building exteriors and grounds, excluding set-up, operating and cleaning of premises used for events activities. The Town’s janitorial contractor will perform scheduled service for the Main and Carriage Houses.

The contractor may choose to offer enhanced outdoor garden areas surrounding the facilities and patios including sculptures, potted plants, annual flower gardens or other high maintenance features. These features will be kept up by the contractor and returned to their original look upon ending of this contract if requested by the Town.

V. Contract Term
The Town intends to award a services contract with an initial term of up to three (3) years, renewable at the option of the Town for up to three additional one (1) year terms. The total term of the proposed contract may extend for six (6) years from award by the Town. The exercise of any additional extension of term shall be at the sole discretion of the Town. Town may consider alternate agreement term lengths within written proposals.

VI. Compensation
Compensation for event management services has varied from being a percentage of the rental fee (not including the Town’s administrative charges) to vendor compensation being solely via catering revenues generated, with a percentage of catering revenues returned to the Town. The

2024 Holbrook-Palmer Park Event Services RFP Page 7 of 17 Town is open to various models of vendor compensation. The Town will pay the Contractor invoice monthly.

In recognition of the investment and operations by the Contractor, as well as services for no-fee groups, the Town will guarantee a minimum monthly payment to Contractor of $3,000 for the first three (3) months of the contract. Contractor shall provide set-up, take-down and clean-up services for no-fee groups as shown in Exhibit 3 for up to fifteen (15) hours per month, without charge to the Town or groups.

The Town reserves the right to negotiate with the selected firm on the rates and fees as submitted in the Bid and for each renewal period.

VII. Rental Fees
Rental fees are reviewed and are adjusted periodically in collaboration with the event management vendor based on market demand.

PART B - Proposal Content
The proposal should describe the methodology to be used to accomplish each of the tasks and services expected as defined in the Scope of Work. The proposal should also describe the work that shall be necessary to satisfactorily complete the tasks and service requirements.

Please note that this Request for Proposals cannot identify each specific, individual task required to successfully and completely implement this service. The Town of Atherton relies on the professionalism and competence of the bidder to be knowledgeable of the general areas identified in the Scope of Work and of adequate competence to include in its proposal all required tasks and subtasks, personnel commitments, man hours, direct and indirect costs, etc. The Town of Atherton will not approve addenda to the selected contractor's agreement which do not involve a substantial change from the general Scope of Work identified in this Request for Proposals.

The proposal should include the following:

1. TRANSMITTAL LETTER AND EXPERIENCE: Introduce your organization, its size, background and provide information to demonstrate your organization’s skill and experience in the performance of event services and venue management. Proposer must currently operate or have a minimum of 3+ years of experience providing event management services and venue operations and management. The cover letter shall be signed by an officer of the organization who is authorized to negotiate a contract with the Town.

The experience shall be set forth and submitted, as follows:
a. Ownership; if incorporated, the state in which the selected firm is incorporated and the date of incorporation;
b. Location of contractor’s office;
c. Number of employees at location which will provide services to the Park, and total of all employees;

2024 Holbrook-Palmer Park Event Services RFP Page 8 of 17 d. Name, address, email address, and telephone number of the contractor's point of contact;
e. Contractor background/history;
f. Contractor qualifications to provide the services described in this RFP; g. Length of time the contractor has been providing services described in this RFP; h. A complete disclosure of any alleged significant prior or on-going contract failure, any civil or criminal litigation or investigation pending which involves the contractor and/or contractor employees proposed or assigned to this contract or in which the contractor has been judged guilty or liable within the last 5 years. If there is no negative history to disclose, state that in the Bid.

2. KEY PERSONNEL AND QUALIFICATIONS: Identify the Principal-in-Charge and provide a brief resume for each of the key persons proposed to work on this project. Any key subconsultants proposed should be identified, and information on their respective role in the project shall be included. The prospective Contractor shall designate, by name, the project manager to be employed for this project. Substitution of the project manager by the selected contractor will not be allowed without prior approval by the Town of Atherton.

3. PAST EXPERIENCE/REFERENCES: Provide at least three references from other government agencies or private parties including the following information:
a. Client name, client Manager, address, telephone number, and email address; b. Contract Term (starting date and ending date);
c. Contract value;
d. Staff assigned to that project.

4. UNDERSTANDING OF SCOPE OF WORK AND WORK PLAN: In this section, proposers are requested to demonstrate their understanding of the tasks and services requested in the Scope of Work and provide their Work Proposal/Approach to accomplish the services described in this RFP. Describe your business plan for marketing the event facilities and ensuring successful operations of the facilities and hosted events. In addition, in this section demonstrate an understanding of and approach toward excellent customer service, flexibility in meeting needs, coordination of other service providers and maintenance of facilities and equipment.

5. REVENUE SHARE PROPOSAL: Indicate the proposed compensation for providing allinclusive event services, expressed as a percentage of rental and/or catering fees collected. This section shall also include desired agreement term length, initial term not to exceed three (3) years.

6. DISCLOSURE: of any past, ongoing, or potential conflicts of interest that the firm or person may have as a result of performing the anticipated work.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

2024 Holbrook-Palmer Park Event Services RFP Page 9 of 17

PART C – Submittal Process

1. Submittal Deadline: Tuesday, May 7, 2024, at 2:00 p.m. Late submittals will not be accepted.

Format and Delivery: Submit three (3) letter-sized copies of the proposal to:

Robert Ovadia
Director of Public Works Town
of Atherton
80 Fair Oaks Lane
Atherton Ca 94027
and e-mail a PDF copy to Robert Ovadia at [email protected].

Submittals will not be returned.

Proposals submitted after the deadline will not be accepted for consideration.

Note that the Proposal, including all fees and compensation shall remain firm for a minimum of 90 days from the proposal submission deadline.

The Town reserves the right to accept or reject any or all proposals, or to alter the selection process in any lawful way, to postpone the selection process for its own convenience at any time, and to waive any non-substantive defects in this RFP or the proposals.

The Town is seeking to engage the most qualified person or firm. The Town reserves the right to negotiate with other qualified persons or firms, or to solicit additional statements of qualifications at any point in the project should it fail to negotiate a reasonable rate with the initially selected person or firm.

2. Questions: Interested parties, their representatives, agents or anyone else acting on their behalf, are specifically directed NOT to contact any Town employee, commission member, committee member, council member, or other Town employee or associate for any purpose related to this RFB other than as directed below. Contact with anyone other than as directed below may be cause for rejection of a bid.

ANY questions, technical or otherwise, pertaining to this Request for Proposals must be submitted IN WRITING and directed ONLY to:

Robert Ovadia
Director of Public Works
Town of Atherton
80 Fair Oaks Lane
Atherton Ca 94027
[email protected]

Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the RFB. Questions received after the date and time in the schedule will not be answered. Only questions that have been resolved by formal written Addenda via the Director of Public Works will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect.

2024 Holbrook-Palmer Park Event Services RFP Page 10 of 17

PART D – Selection Process
At the time proposals are opened, each proposal will be checked for the presence or absence of the required proposal contents.

The Town will evaluate the proposals on a 100-point scale using criteria set forth in the table below. Award if made, will be to the highest scored proposal.

CRITERION MAXIMUM NUMBER OF
POINTS
Firm Information/Background 15
Key Personnel/Staff Qualifications 15
Experience/References 15
Quality of Work Plan Submitted 20
Cost Share Proposal (including contract term) 35
Total 100

PART E - Proposed Timeline
March 1, 2024 RFP available on Town of Atherton website April 3, 2024, 10:00 am Pre-proposal site walkthrough
April 17, 2024, 5:00 pm Submission deadline for written questions May 7, 2024, 2:00 pm Proposals Due
June 19, 2024 Recommendation to City Council

2024 Holbrook-Palmer Park Event Services RFP
11 of 17
PART F – Contract Terms and Conditions
The selected vendor will be required to sign a Professional Services Agreement with the Town of Atherton and will be required to provide to the Town of Atherton the appropriate certificates of general liability insurance, vehicle insurance and workers compensation insurance. The contract may contain service performance requirements and penalties for non-compliance.

For additional information, contact Robert Ovadia, Director of Public Works, at (650) 752- 0541.

2024 Holbrook-Palmer Park Event Services RFP 12 of 17
Exhibit 1
Map of Holbrook-Palmer Park

HOLBROOK-PALMER PARK
150 WATKINS AVENUE
ATHERTON, CA 94027

2024 Holbrook-Palmer Park Event Services RFP 13 of 17
Exhibit 2
Location of Event Facilities

HOLBROOK-PALMER PARK
150 WATKINS AVENUE
ATHERTON, CA 94027
Carriage House
Main House
Jennings Pavilion
Event Garden
North Meadow

2024 Holbrook-Palmer Park Event Services RFP Page 14 of 17 Exhibit 3
Examples of Park Facilities
Weddings Social Events Meetings/Classes
Parties/Gatherings Corporate Events
Birthdays
Bar/Bat Mitzvahs
Memorial Services
Bridal Showers
Holiday Parties
Meetings
Seminars
Retreats
Picnics
Group Activities/Fundraisers Local Group Meetings
School Picnics
Graduation Ceremonies
Art Expositions
Ice Cream Socials
Family Picnics/BBQ
Company Picnics
Meetings *
Community Discussions *
Park Foundation *
Atherton Disaster and
Preparedness Team *
Large Activities/Fundraisers Classes
Easter Egg Hunt *
Music in the Park *
Movies in the Park *
National Night Out *
Earth Day *
Yoga
Folk Dancing
Music for Families
Dog Training
Country Dancing
*Beyond the hours noted in the RFP, Contractor is not responsible for setup of Town events/activities. Town may waive rental fees for Town affiliated groups and related community events.

2024 Holbrook-Palmer Park Event Services RFP Page 15 of 17 Exhibit 4
Fees

2024 Holbrook-Palmer Park Event Services RFP Page 16 of 17 Page 418 of 437 2024 Holbrook-Palmer Park Event Services RFP Page 17 of 17 Exhibit 5
Park Inventory
Main House Pavilion Carriage House Corp Yard Total
Chairs
Chivari 1 203 174 378
Padded 63 149 222
Folding 146 53 199
Tables
a6’
Rectangle
1 12 13
8’ Rectangle 10 14 4 28
Tall Round
Glass Top
3 3
48” Round 4 4
60” Round 6 20 4 30
Umbrellas 6 6
AV Projector
Screen
1 1
Mobile
AV/Computer
Screen
1 1
Podium 1 1
PA System 1 1
Appliances
Gas Range 1 1
Electric Cooktop 1
Electric Oven 2 1
Refrigerator 1 1 1
Misc.

Vacuum 1 1
Floor
Cleaner
1 Janitor Closet 1 1 1
Supply Room 1 2 1
Office 1

Item No. 14
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JUNE 19, 2024
SUBJECT: ADOPTION OF A RESOLUTION TO CONSOLIDATE AND CALL THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION

AND CONTRACT WITH THE CHIEF ELECTIONS OFFICE FOR

ELECTION SERVICES

RECOMMENDATION
It is recommended that the Council;

1. Adopt a Resolution calling and ordering a Tuesday, November 5, 2024, General Municipal Election for the Town of Atherton, for the purpose of electing two members to the City Council:
and

2. Authorizing the City Manager to enter into a service agreement with San Mateo County’s Chief Election Officer to conduct the election; and

3. Requesting the Board of Supervisors of the County of San Mateo to consolidate a Municipal Election to be held on November 5, 2024, with the Statewide Presidential General Election held on that date pursuant to Section 10403 of the Election Code.

BACKGROUND | ANALYSIS
Pursuant to State law and Town of Atherton Municipal Code Section 2.32.010 relating to elections, a regular General Election is to be held on every even-numbered year to fill vacant and/or termexpired council seats. A General Municipal Election will take place on Tuesday, November 5, 2024, in which the Town of Atherton Council will have two (2) terms expiring.

The City Council will have two (2) expired terms as of December 2024. The expiring terms are held by Diana Hawkins-Manuelian and Elizabeth Lewis. In order to meet requirements, set by the Election Code, the City Clerk:
• Prepared the staff report and resolutions calling and ordering the General Municipal Election; and

Calling the 2024 Election
JUNE 19, 2024

• Prepare and execute the San Mateo County Service Agreement to conduct the election and deliver it to the County Chief Elections Officer with a copy of the certified resolution after adoption; and
• Publish a Notice of Election in a local adjudicated newspaper The nomination period opens on Monday, July 15, 2024, at 8:00 AM and closes at 5:00 PM, on Friday, August 9, 2024, unless an incumbent does not file. In the event an incumbent does not file by 5:00 PM on August 9, the filing period will be extended to 5:00 PM on Wednesday, August 14, 2024.

FISCAL IMPACT
The Fiscal Year 2024-25 Budget includes $12,000 in preparation for this election. San Mateo County will provide a final accounting and invoice to the Town by January 2025.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The recommendations in this report are consistent with Town policies and Council goals.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Resolution Calling the Election

Calling the 2024 Election
JUNE 19, 2024

2. Resolution for Board of Supervisors

Resolution No. 2024 - 12 Page 1 of 2 Jume 19, 2024
RESOLUTION NO. 24 - 12

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON CALLING AND ORDERING A GENERAL

MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 5, 2024; AND REQUIRING CANDIDAETS TO PAY

THE COST OF PUBLICATION AND DISTRIBUTION OF THE

STATEMENT OF QUALIFICATIONS WITH THE SAMPLE

BALLOT AND SPECIFYING THE LENGTH OF THE
STATEMENT; AND AUTHORIZING THE CITY MANAGER TO

ENTER INTO A SERVICE AGREEMENT WITH THE SAN MATEO

COUNTY CHIEF ELECTIONS OFFICER TO CONDUCT THE
TOWN’S ELECTION
WHEREAS, under the provisions of State law and the Town of Atherton (“Town”) Municipal Regulations relating to elections, there is to be a General Municipal Election, Tuesday, November 5, 2024 for the purpose of electing two members to the City Council to each fill a four-year term; and
WHEREAS, a service agreement will be prepared and forwarded by the City Clerk to the San Mateo County Chief Elections Officer for the purpose of conducting the General Municipal Election for the Town of Atherton; and
WHEREAS, the City Clerk will cause a legal notice calling and ordering an election to be published in an adjudicated newspaper; and WHEREAS, twelve thousand dollars ($12,000) has been appropriated from the Town’s General Fund in the 2024-25 Fiscal Budget to cover the cost of the San Mateo County’s Registration & Elections Division (“County”) services to the City connected to this election and the Town will receive an invoice from the County in January 2025.

WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for municipal election, including costs of the candidate statement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton as follows:

THAT, the Town of Atherton calls and orders a Tuesday, November 5, 2024, General Municipal Election for the Town of Atherton, for the purpose of electing two members to the City Council; and
THAT, the Town authorizes the City Manager to enter into a service agreement with San Mateo County’s Chief Election Officer to conduct the election; and

Resolution No. 2024 - 12 Page 2 of 2 Jume 19, 2024
THAT, the Town requests the Board of Supervisors of the County of San Mateo to consolidate a municipal Election to be held on November 5, 2024, with the Statewide General Election held on that date pursuant to section 10403 of the Elections Code. * * * * * * * * * * *
I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a Regular meeting thereof held on this 19th day of June 2024, by the following vote:

AYES: 4 COUNCILMEMBERS: Holland, Widmer, Lewis, Hawkins NOES: COUNCILMEMBERS:

ABSENT:1 COUNCILMEMBERS: DeGolia
ABSTAIN: COUNCILMEMBERS:

ATTEST: Diana Hawkins-Manuelian, MAYOR

TOWN OF ATHERTON
Anthony Suber, City Clerk
APPROVED AS TO FORM:
______________________________
Mona G. Ebrahimi, City Attorney

ATTACHMENT 2
Resolution No. 2024-__ Page 1 of 2 June 19, 2024
RESOLUTION NO. 24- __

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON REQUESTING THE BOARD OF SUPERVISORS OF

THE COUNTY OF SAN MATEO TO CONSOLIDATE A

MUNICIPAL ELECTION WITH THE STATEWIDE
PRESIDENTIAL ELECTION TO BE HELD ON NOVEMBER 5, 2024
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE
WHEREAS, under the provisions of Elections Code Section 1001, et seq. relating to elections, there is to be a Presidential General Election (“General Election”) on Tuesday, November 5, 2024, and
WHEREAS, it is desirable that the Town of Atherton (“Town”) Municipal Election be consolidated with the General Election to be held on the same date and that within the Town precincts, vote centers and election officers of the two elections be the same, and that the County of San Mateo Assessor-County Clerk-Recorder & Elections Office canvass the returns of the municipal election and that the election be held in all respects as if there were only one election.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton orders as follows:

SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of San Mateo is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Presidential General Election on Tuesday, November 5, 2024.

SECTION 2. That pursuant to Section 10002 of the Elections Code, the Board of Supervisors of San Mateo County is requested to permit the Chief Elections Officer to render specified services to the Town of Atherton relating to the conduct of the election.

SECTION 3. That the County of San Mateo Assessor-County Clerk-Recorder & Elections Office is authorized to canvass the returns of the Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the applicable provisions of law regulating the statewide election.

SECTION 4. That the Board of Supervisors is requested to issue instructions to the County of San Mateo Assessor-County Clerk-Recorder & Elections Office to take all steps necessary for the holding of the consolidated election.

SECTION 5. That the Town of Atherton recognizes that additional costs will be incurred by the County of San Mateo by reason of this consolidation and agrees to reimburse

ATTACHMENT 2
Resolution No. 2024-__ Page 2 of 2 June 19, 2024
the County for any justifiable costs for services upon the presentation of a properly submitted bill.

SECTION 6. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the County of San Mateo Assessor-County Clerk-Recorder & Elections Office.

SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. * * * * * * * * * * *
I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a Regular meeting thereof held on this 19th day of June, 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ATTEST: Diana Hawkins-Manuelian, MAYOR

TOWN OF ATHERTON
Anthony Suber, City Clerk
APPROVED AS TO FORM:
______________________________
Mona G. Ebrahimi, City Attorney

Item No. 15
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JUNE 19, 2024
SUBJECT: RECEIVE AND FILE THE 2024 ATHERTON EARTH DAY

REPORT AND PROVIDE COMMENTS REGARDING FUTURE
EVENTS

RECOMMENDATION
It is recommended that the Council receive and file the Earth Day 2024 Report and provide any comments regarding future events.

BACKGROUND | ANALYSIS
Every year in April, the Town comes together to honor Earth Day. The Environmental Programs Committee (EPC) assists staff in planning and facilitating an Earth Day Event designed to engage and educate the community on sustainability and climate-related topics as well as promote the goals of the Town’s Climate Action Plan (CAP). In 2020 and 2021, the EPC decided not to host an in-person Earth Day Event due to the Covid-19 pandemic. In 2022, the EPC hosted an Earth Day Event at Holbrook-Palmer Park that included 35 vendors and over 300 attendees.

Additionally, neighboring jurisdictions came together to host a We Love Earth Festival in Menlo Park which included similar activities and vendors as Atherton’s Earth Day Event. In 2023 Atherton participated in a regional Earth Day Celebration partnering with the City of Palo Alto, City of Menlo Park, and 350 Silicon Valley. The event received additional financial support from Town partners at GreenWaste, Peninsula Clean Energy and CalWater. The goal was to leverage resources, volunteers, and staff to improve event coordination and the experience for the community.

For the 2024 Earth Day event, Council supported a return of Earth Day at Holbrook-Palmer Park led by the EPC and staff. The EPC Subcommittee and staff developed a work plan that included family-friendly activities, food, exhibitors, special demonstrations, and an outreach and engagement campaign supported by students for content creation. The following is a summary of the event details.

Earth Day Review 2024
JUNE 19, 2024

Event Basics
The event was held on Sunday, April 21 at Holbrook-Palmer Park from 11:00 AM – 3:00 PM. It included a few new features including a bicycle valet provided by the Silicon Valley Bicycle Coalition that was accompanied by a social media campaign to promote biking and walking to the event. CalWater provided a water refill station that accommodated visitors, exhibitors, and volunteers. Staff, Volunteers, and Exhibitors / Vendors were onsite starting at 8:00 AM for setup and traffic control. The schedule of events listed an 11:30 Storytime led by the Atherton Library and a Tree Walk led by the Atherton Tree Committee. There was an electric leaf blower competition to promote the upcoming gas-powered leaf blower ban, a Sheep vs. Robotic lawnmower competition, and recognition of art contest participants. In total there were 45 exhibitors that included several town partners such as Menlo Fire Protection, HIP Housing, Knox Playschool, CalWater, GreenWaste, Atherton Library and more. The full map and vendor list are included as Attachment 1.

Food
EPC Chair, Amy Farrell connected with Menlo College’s food service provider, Sodexo, to facilitate an arrangement with Food Fleet, their vendor that manages relationships with food truck that are fully registered and licensed to conduct business in San Mateo County. Ultimately, staff secured three food trucks with entirely vegetarian food options. The vendors were Picnic Basket, Casita Vegana, and Vegan Hood Chefs.

Clean Vehicle Showcase
Tesla representatives committed to showcasing a Cyber Truck with representatives onsite to discuss its features and technologies. They also provided several vehicles equipped with autonomous driving technology for test drives.

Kid’s Activities
The Atherton Library and Friends of the Atherton Library provided book giveaways related to sustainability and provided arts/crafts activities for kids. The Beetle Lady returned with an expansive showcase for kids of all ages. The Knox Playschool, Beekeepers Guild of San Mateo Peninsula Feed Store each had an exhibit or activity that was kid-friendly and engaging. The Riekes provided information for summer camps for children related to nature and art/crafts using nature.

Exhibitors
Overall, there were 45 exhibitors that provided activities, educational information, and interactive demonstrations. Town partners used the event to connect with residents and neighbors and solicit input on a variety of town topics. A full list of vendors is available as Attachment 1. Staff are curating the vendor list to evaluate their appropriateness for future Earth Day events.

Earth Day Review 2024
JUNE 19, 2024

Special Demo’s
The Atherton Arts Foundation organized and hosted an art exhibit that included works from local artists in the Pavilion and student art content with participants receiving recognition and gift cards to support their creative endeavors.

UC Davis Sheepmowers, South Day Turf and Equipment Rentals and Husqvarna collaborated to create a Sheep vs. Robotic Lawnmower competition that was a clear favorite. This demonstration was an effort to showcase alternative methods to gas-powered lawn equipment.

Menlo Fire Protection District assisted visitors with an activity on fire safety and proper fire extinguisher usage.

Volunteers & Youth Engagement
EPC Student Intern, Aishani Garg and EPC Chair, Amay Farrell coordinated all volunteers which included students from Design Tech High School, Woodside Priory, Menlo Atherton High School, Sacred Heart School, and Tesla. Volunteers assisted with outreach content development and event day support. There were over 60 volunteers including those that assisted in day of activities and planning activities leading up to April 21.

There were several youth-led and supported exhibits that engaged the teen population. Atherton’s Youth Advisor group hosted an information table, Patchwork with Purpose provided information and led a clothing exchange, Surf Rider Foundation provided information related to water testing and clean up activities, and Boy scout troops that led a service project demonstrating the challenge of accessing clean water underdeveloped regions in the world.

Outreach, Engagement and News Coverage
The Town conducted an outreach campaign that included print and digital methods. We posted banners on Marsh Road and Watkins Avenue, engaged residents and neighbors via our typical channels of email blasts, Town calendar posts, Athertonian Announcements, and social media (Facebook, Instagram, X, Nextdoor, Eventbrite). Mayor Hawkins and Chair Farrell developed press releases that were shared with local and regional media outlets. The Eventbrite post had over 500 RSVP’s.

Social Media Impact and Outcomes:

The goal was to attract viewers to the Town pages and website. From April 1 – April 24 Instagram outperformed Facebook. The Reach on Facebook was at 130 and 500 on Instagram in the last week alone (April 14-April 20). In total this was 630 unique visitors for that period. The Town spent less than $40.00 on boosted social media advertisements.

Earth Day Review 2024
JUNE 19, 2024

Facebook April 1 – April 24
Reach across Facebook was up 101.6% from the prior month over that same period. Visits to the page were up 47% and page likes were 532.

Instagram April 1 – April 24
The Reach was 2.8k, which represented a 161.4% increase from the prior month over the same period. Profile visits increased 208%.

Earth Day Review 2024
JUNE 19, 2024

The highest reach on a posted store for
Instagram was:

News Coverage
Almanac:
https://www.almanacnews.com/news/2024/04/17/community-briefs-sheep-v-roboticlawnmower-at-atherton-earth-day-festival-donate-auction-items-for-may-day-and-more/ https://www.almanacnews.com/news/2024/04/17/community-briefs-sheep-v-roboticlawnmower-at-atherton-earth-day-festival-donate-auction-items-for-may-day-and-more/ CBS:
https://www.cbsnews.com/sanfrancisco/news/atherton-earth-day-festival-hosts-grass-mowingcompetition-between-sheep-and-robots/ InMenlo:
https://inmenlo.com/2024/04/21/earth-day-celebrated-at-holbrook-palmer-park-in-atherton/ M-A Chronicle:
https://machronicle.com/community-celebrates-the-earth-at-annual-atherton-festival/ Patch.com:
https://patch.com/california/menlopark-atherton/atherton-earth-day-festival-hosts-grass-mowingcompetition-between Mercery News: (Subscription Needed)
https://www.mercurynews.com/2016/05/11/earth-day-activities-slated-foratherton/?gad_source=1&gclid=Cj0KCQjwltKxBhDMARIsAG8KnqVhXrVQxQaOTmTE0IQQ nxrb-1MbZZmThvwjxTDzR4ugqKYzyNcVt_caAuEtEALw_wcB

Environmental Programs Committee Recommendations
The EPC Earth Day Planning Subcommittee held several debrief meetings and the full EPC met to review the event and discuss future events at the May 16 regular meeting. The Committee reached consensus that Earth Day is a tremendous draw for residents and neighbors and helps to foster an organic environment to connect with community members under the topics of sustainability and climate impacts. However, the planning and production efforts consume nearly half of the EPC’s time in a fiscal year.

Earth Day Review 2024
JUNE 19, 2024

The Committee has demonstrated an interest in returning their focus to other facets of their Council-directed charter – providing recommendations on programmatic and policy initiatives for Council consideration on a wider range of environmental topics. The Committee would fully support continuing the Earth Day event in some format as outlined below.

Future Earth Day Options to Consider
Option 1: Continue with a one-day event held at Holbrook-Palmer Park with vendors and exhibitors in the community engagement format that is Atherton centric. The EPC proposed engaging an Event Planner as a consultant to assist staff if this is the preferred course. While the EPC would participate, the event would be organized and directed by staff.

Option 2: Return to the regional collaboration to leverage financial resources, staff and volunteers to execute a one-day Earth Day event. This would likely not be at Holbrook-Palmer Park and would engage similar partners as in 2023. While the EPC would participate, coordination with the regional partners would fall to staff.

Option 3: Break up the Earth Day events into two or more smaller events over the course of Earth Month to limit the logistical demands of a one-day large scale operation. Sample activities / events might include a one-day speaker event on a preferred topic, a one-day induction cooktop demo, or a one-day composting workshop in partnership with the County. These examples are to serve as potential options only.

There may be other options for the Council and Committee to consider that engage the community in the conversation of Earth Day and Earth Month.

FISCAL IMPACT
The Council traditionally allocates $5,000 toward Earth Day. In 2024, the Council authorized a one-time increase of $5,000 to support the event. The Town spent a total of $9,089 on the event with a remaining balance of $910. Expenses included an unplanned post event need of $575 to clean the Pavilion carpet. Staff recommends that if Council supports Option 1, that the annual budget be set at $10,000 inclusive of any consultant cost for event management.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area E – Strengthen Community Engagement and Transparency

POLICY FOCUS
The EPC is charged under the Governing Committees Resolution to “provide the City Council with recommendations, outreach programs, and education on environmental issues facing the

Earth Day Review 2024
JUNE 19, 2024

Town’s natural and built environment.” Acting in an advisory capacity, the EPC has the following powers and duties:
a. Upon request, make recommendations (programmatic and legislative) to the City Council on all matters pertaining to the Town’s natural and built environment and the Town’s regional role and responsibilities as one of the communities on the San Francisco Bay Peninsula.
b. Pursuant to established City Council programs and policy, assist staff in the creation of proactive community engagement programs for residents, commercial and public enterprises active within the Town’s jurisdiction.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
Environmental Programs Committee (meets every other month)

ATTACHMENTS

1. Holbrook-Palmer Park Layout and Vendor List

Sheep
vs
E-Lawnmower
1 39
26 27 28 29 30 31 32 33
34 35 41
37 38
40 36
45 13b
15 2
3 Cal Water 1
14 16 18 1719 44 12 11 10 3
9 5
4b42 6
4a 7 8
43 2a
20 21
2b
4c
22 23
24 25
13a
Rest Area
Volunteer
1 - Silicon Valley Bike Coalition Bike Valet
2 - UC Davis Sheep
2a - Near sheep vs robot competition
2b - On Main Lawn
3 - Beetlelady
4 - Riekes Center
4a - Kids table
4b - Mural activity (Tiles)
4c - Info table (wellness)
5 - Jody Main Organic Gardening
6 - Library/Friends of the Library
7 - Knox Play Schools
8 - Menlo Atherton Cooperative Nursery School
20 - Chlorofil
21 - Beekeepers' Guild of San Mateo County
22 - Menlo College Business and Environment Club
23 - Irbis HVAC
24 - Hassett Ace Hardware
25 - Quit Carbon
26 - Byrd’s Filling Station
27 - The Source Zero
28 - Lasso Loop/Spark Church
29 - This is What We Did
30 - SMC Sustainability Department
31 - Peninsula Clean Energy
32 - GreenWaste
33 - Cal Water
34 - SMC Mosquito and Vector Control District
35 - Menlo Park Fire Protection District
36 - ADAPT
37 - Atherton Police Department
38 - Atherton Tree Comittee
39 - Atherton Partners
40 - Atherton Town Table
41 - Commute.org
42 - Peninsula Humane Society
43 - Long Walk to Water
44 - Surf Rider
45 - Blue Lake Packaging
9 - Menlo Rotary Club
10 - Art
11 - FabMo
12 - Threads for Change
13 - South Bay Turf
13a - Sheep vs Robot competition area
13b - On Main Lawn
14 - Peninsula Feed Store
15 - Tesla
16 - Atherton Youth Advisory Group
17 - Bay Area Youth Climate Summit
18 - Patchwork with Purpose
19 - San Mateo Youth Climate Action
Music
Tree Walk
START
Teen Area Art Exhibit Kids Area Electric Leaf Blower
Competition
Long Walk to Water

2533739.1 14537.010
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: MONA G. EBRAHIMI, CITY ATTORNEY
DATE: JUNE 19, 2024
SUBJECT: CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF

AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT

RECOMMENDATION
Review the staff report and consider adoption of the attached amendment to the employment agreement between the Town of Atherton and George Rodericks.

BACKGROUND AND ANALYSIS
Each year beginning in early spring, the City Council conducts an annual evaluation of the City Manager’s performance. The City Council conducted a performance review of the City Manager and found it to be generally outstanding. As such, they wished to amend his contract to reflect his service to the Town, but also to bring his salary in conformance with a cost of living adjustment and an equity adjustment based on a comparative salary analysis. To achieve this, The City Council desires to amend the City Manager's contract and increase his existing salary from $267,128 to $287,218 per year, which is comprised of a 5% equity adjustment and a 2.4% cost of living (CPI) adjustment. Additionally, the City Council would like to offer a one-time $12,000 bonus.

POLICY FOCUS
This Eleventh Amendment to the employment agreement which provides CPI salary adjustments to the City Manager for his performance, also serves as a retention tool for the Town and prevents salary compaction with other staff (the equity adjustment).

FISCAL IMPACT
The approval of this eleventh amendment to the City Manager's employment agreement will result in an increase of $20,088.24 to his annual salary and a $12,000 increase for the bonus. No other changes are being proposed.

Item No. 16
Town of Atherton

2533739.1 14537.010

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the item is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,600 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but not limited to, media outlets, school districts, Menlo Park Fire District, service providers (water, power, and sewer) and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item ____ has or X has not been before a Town Committee or Commission. ____ Audit/Finance Committee (meets every other month)
____ Bicycle/Pedestrian Committee (meets as needed)
____ Civic Center Advisory Committee (meets as needed)
____ Environmental Programs Committee (meets every other month) ____ Park and Recreation Committee (meets each month)
____ Planning Commission (meets each month)
____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month) ____ Tree Committee (meets each month)

ATTACHMENTS
ATTACHMENT 1 – Amendment No. 11 to the Employment Agreement between the Town of Atherton and George Rodericks.

2533734.1 14537.010
Amendment No.11 to the Employment Agreement
between the Town of Atherton and George Rodericks
The Employment Agreement ("Agreement") entered into by and between the TOWN OF ATHERTON, a municipal corporation ("Town") and GEORGE RODERICKS ("City Manager") on or about October 19, 2012, and amended on July 1, 2013, July 1, 2014, July 1, 2015, July 1, 2016, July 1, 2017, July 1, 2019, February 17, 2021, September 15, 2021, June 15, 2022, and June 21, 2023.

The Parties wish to make the following amendments to the Agreement as set forth below:

1. The parties agree to replace the following sentence from Paragraph 4 of the Agreement:
"The Town shall pay a base salary of $267,128 per year, payable in prorated monthly installments, payable at the same intervals and in the same manner as regular employees." This deleted sentence will be replaced with the following sentences in Paragraph 4 of the Agreement:
"The Town shall pay a base salary of $287,218 per year, payable in prorated monthly installments, payable at the same intervals and in the same manner as regular employees."

2. The Town shall pay City Manager a one-time bonus in the amount of $12,000.

3. All other provisions of the Agreement shall remain in full force and effect.

In witness whereof, the parties have executed this 11th Amendment to the Agreement as of June 19, 2024, and taking effect on July 1, 2024.

TOWN OF ATHERTON
_________________________
Diana Hawkins-Manuelian, Mayor

CITY MANAGER
_________________________
George Rodericks
Approved as to Form:
___________________________
Mona G. Ebrahimi, City Attorney