Atherton City Council
January 15, 2025

AGENDA
Town of Atherton
City Council
JANUARY 15, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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email will be monitored during the meeting and
public comments will be documented for the
record.

Email: [email protected]
This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Hawkins­Manuelian,  DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis

PRESENTATIONS
MICHAEL GALLAGHER INTRODUCTION
EMMY INTRODUCTION – POLICE DEPARTMENT THERAPY DOG
HIP HOUSING CALENDAR PRESENTATION
ATHERTON LIBRARY ANNUAL REPORT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law hbhClfldhAdblfh
Meeting Agenda
– January 15, 2025 –

MICHAEL GALLAGHER INTRODUCTION
EMMY INTRODUCTION – POLICE DEPARTMENT THERAPY DOG
HIP HOUSING CALENDAR PRESENTATION
ATHERTON LIBRARY ANNUAL REPORT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Departmental Reports
REPORT OUT OF CLOSED SESSION – Report by City Attorney Ebrahimi CONSENT AGENDA (Items 1 – 7)

1. APPROVAL OF MINUTES FOR DECEMBER 18, 2024 AND JANUARY 8, 2025 Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for December 18, 2024 and January 8, 2025.

Description: This is a routine item to approve the meeting minutes from past Council meetings.

2. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2024 IN THE AMOUNT OF $1,695,376
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve the Bills and Claims for November 2024 in the amount of $1,695,376
Description: This is a routine item to approve the monthly bills and claims.

3. A RESOLUTION AUTHORIZING EXECUTION OF A PRIMARY GRANT AGREEMENT WITH THE SAN MATEO COUNTY TRANSPORTATION
AUTHORITY FOR FUTURE MEASURES A AND W FUNDING
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the City Council adopt a Resolution authorizing the City Manager to execute a Primary Grant Agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and authorizes the City Manager to take any other actions necessary to give effect to this resolution.

Description: The Council will consider adopting a resolution authorizing the City Manager toexecuteaPrimaryGrantAgreementwiththeSanMateoCountyTransportation Meeting Agenda
– January 15, 2025 –

3. A RESOLUTION AUTHORIZING EXECUTION OF A PRIMARY GRANT AGREEMENT WITH THE SAN MATEO COUNTY TRANSPORTATION
AUTHORITY FOR FUTURE MEASURES A AND W FUNDING
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the City Council adopt a Resolution authorizing the City Manager to execute a Primary Grant Agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and authorizes the City Manager to take any other actions necessary to give effect to this resolution.

Description: The Council will consider adopting a resolution authorizing the City Manager to execute a Primary Grant Agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and certifies that any funds awarded by the TA will be used to supplement existing funds for program activities.

4. AWARD OF CONTRACT FOR THE LLOYDEN PARK SIDEWALK RESTORATION

PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for the Lloyden Park Sidewalk Restoration Project to the lowest responsive bidder, J.J.R. Construction, Inc. of San Mateo in the amount of $92,356 and authorize change orders up to $15,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

Description: The Council will consider awarding the construction contract for the Lloyden Park Sidewalk Restoration Project to the lowest responsive bidder, J.J.R. Construction, Inc. of San Mateo in the amount of $92,356 and authorize change orders up to $15,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

5. APPROVAL OF REFUND REQUEST – 71 SELBY LANE
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council authorize a refund of 50% of the Variance application fee.

Description: The City Council will consider authorizing a refund of 50% of the Variance application fee.

6. 2025 COUNCIL COMMITTEE ASSIGNMENTS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.

Description: This is a routine annual item for the Council to receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.

7. SECOND READING OF ELECTRIC READINESS ORDINANCE (REACH CODE) TO AMEND SECTION 15.19.030 OF THE ATHERTON MUNICIPAL CODE Report: Recommendation: Staff recommends that the City Council adopt the ordinance amending Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electric­ready requirements for new construction and major alterations.

Meeting Agenda
– January 15, 2025 –

Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.

Description: This is a routine annual item for the Council to receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.

7. SECOND READING OF ELECTRIC READINESS ORDINANCE (REACH CODE) TO AMEND SECTION 15.19.030 OF THE ATHERTON MUNICIPAL CODE Report: Recommendation: Staff recommends that the City Council adopt the ordinance amending Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electric­ready requirements for new construction and major alterations.

Description: This will be a second reading to adopt the ordinance amending Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electric­ready requirements for new construction and major alterations.

PUBLIC HEARING (Items  – )
REGULAR AGENDA (Items 8 – 9)

8. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ALTA PLANNING + DESIGN, INC. FOR THE TOWN OF ATHERTON BICYCLE AND PEDESTRIAN MASTER PLAN UPDATE, AND DEFERRAL OF THE SELBY LANE BICYCLE LANES PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize the City Attorney to prepare and City Manager to execute a professional services agreement with Alta Planning + Design, Inc. for the Town of Atherton Bicycle and Pedestrian Master Plan Update in the total amount not to exceed $250,000, including contingency. It is further recommended that the City Council defer implementation of the Selby Lane Bicycle Lanes project.

Description: The Council will have a discussion to authorize the City Attorney to prepare and City Manager to execute a professional services agreement with Alta Planning + Design, Inc. for the Town of Atherton Bicycle and Pedestrian Master Plan Update in the total amount not to exceed $250,000, including contingency.

9. PROVIDE FEEDBACK AND DIRECTION REGARDING THE HOLBROOKPALMER PARK PLAYGROUND IMPROVEMENTS PROJECT Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council provide feedback and direction to staff regarding the design direction for the Holbrook­Palmer Park Playground Project.

Description: This will be a Council discussion to provide feedback and direction to staff regarding the design direction for the Holbrook­Palmer Park Playground Project.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

Meeting Agenda
– January 15, 2025 –

Description: This will be a Council discussion to provide feedback and direction to staff regarding the design direction for the Holbrook­Palmer Park Playground Project.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752­0500.  Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF

35.104 ADA Title II)
Public Comments:

The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.

Speakers found in violation of this rule of procedure may be removed from the meeting.

Rules of Decorum:

No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.

Meeting Agenda
– January 15, 2025 –

but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.

Meeting Agenda
– January 15, 2025 –

2023-24 Annual Report
Open for Exploration
Ginny Mies
Atherton Library Manager

Vision
San Mateo County Libraries ignite growth
through transformative experiences
Mission
San Mateo County Libraries strengthen
our community by creating an inclusive
sense of place and environment for
learning

351
Square-Mile Service Area
239,640
People Live in Our Service Area
13 Community Libraries
271,407
Active Cardholders

1.7M
Library
Visitors
16% More Library
Visitors

2.4M
Items
Circulated
4% More Items Circulated
10,310
Programs
and Events
36% More Programs and Events

2.7M
Website Visits
51% More Website Visits

4.9M
WiFi Sessions
14% More WiFi Sessions
40,630
Laptop Checkouts
41% More Laptop Checkouts
9,410
Hotspot Checkouts
40% More Hotspot Checkouts

Atherton Library

Atherton Library

Accomplishments

3,500
Strategic Plan Surveys Completed
Strategic Plan
Engagement
98%
Favorability Rating

Libraries build and
support the com m unity
in m ultiple ways. A true
treasure and resource to
have!
Engaging Older
Adults

1,600
Volunteer Hours
5,700
ESL Attendees
English Language
Support

300
Library Materials
180
Grand Opening Attendees
First Library
Outpost

I love our libraries and all
the resources and
program s and culture
that they instill in us.

Uplifting Offerings

40%
More Library Visitors
1,600
Emergency Kits Provided
Community
Resource Centers

32%
Of Our Staff Are Bilingual
Our Dedicated
Team
500
Volunteers

Atherton Library
I have greatly enjoyed the
library hosted classes. The
instructors were warm and
friendly. The lessons were
highly informative.

Thank you!
Ginny Mies
Atherton Library Manager
[email protected]

JANUARY | 2025
1 MONTHLY REPORTS

DEPARTMENT AND DIVISION

ART IN PUBLIC
SPACES
16 SOCIAL MEDIA AND

ENGAGEMENT
CODE

ENFORCEMENT
Photos of the art installed REPORT
at City Hall as part of the
Art in Public Spaces
Program
Summary of December Code
Enforcement Activities

DEPARTMENTAL REPORTS

WORKPLAN QUARTERLY REPORT
This section includes the latest Workplan report on projects and programs as connected to the City Council Goals.

Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and Sustainability Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports

GENERAL ADMIN REPORT

FINANCE REPORT

PUBLIC WORKS REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates

PARKS DIVISION REPORT
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.

COMMUNITY SERVICES REPORT
03 09
19 20
27 36
24 53
Reports from the Police Department on crime activity, code enforcement, and traffic
44 POLICE DEPARTMENT REPORT

Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.

City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.

Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.

Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.

Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.

Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.

Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 1 of 6 Fiscal Sustainability
Project/Objective Target Completion (If Applicable) Departments Responsible Annual All
Q4
Annual Finance
Q4
Spring 2025 City Manager's Office/Finance
Q4
Spring 2025 City Manager's Office/Finance
Q4
FY 2024/25 City Manager's Office/Finance
Q4
City Manager's Office/Finance
Q4
Annual Police Department/Finance/City Manager's Office
Q4
Annual City Manager's Office/Finance
Q4
Communications & Engagement
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/Finance
Q4
Quality of Life
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing City Manager's Office/All
Q4
Cultural Arts (Art in Public Spaces Program) Ongoing City Manager's Office/Public Works Q4
Park Maintenance Ongoing Public Works
Q4
Town Cleanliness & Safety Ongoing Public Works
Q4
Land Use, Planning & Building
Project/Objective Target Completion (If Applicable) Departments Responsible Maintain Fiscal Transparency
Preparing the mid-year Budget Report for February 2025
The City Council has adopted six (6) broad Goal Areas. Each of these Goal Areas have subcategories of projects and/or objectives. The following is an Update Summary of the timeframe and status of the project area and any associated UPDATE for the Quarter. 2024 Workplan Update
4th Quarter Update - December 2024
Consider Reduction in Franchise Fee Revenue (Refuse)
CM/PD review of overtime (November)
Finance Subcommittee finalizing Report/Review – due end of CY 2024 June 2025 the Town will have a Call Option on the COP
November 2024, Council action to reduce Franchise Fee (Jan 1, 2025) to 5%. Proposition 218 process pending to adjust rates for full-cost recovery Goal Area >>>
Adopt a Balanced Budget
GOVInvest is finalizing the FY 24 OPEB Actuarial, due end of November Currently finalizing audit review items for draft report by year end Prepare and Present Annual Audit
Review Long-Term Debt (Borrowing)
Review Unfunded Actuarial Liability (PERS)
Review Post Employment Benefits (OPEB)
Investigate Diversification of Revenues
Management of Overtime
developing Noise Enforcement data table for monthly report & annual report Parking Enforcement
Noise Enforcement
OpenGOV Portal Updates & Stories
Finance Director attended OpenGov Workshop to learn more about production and stories; ETA for new stories and integrations – end of CY 2024. Admin staff will provide support to Finance with this project that will include engagement of Management Analyst and Admin Intern to integrate the “stories” tool.

In partnership with the City Attorney’s Office and Code Enforcement, Admin staff are working to develop an internal process to manage appeals that result in Administrative Hearings.

Burglaries & Crime Prevention
enhanced deployment during holiday season
TBPAC reviewing permit and hourly parking near Town Center @ December meeting Code Enforcement
Directed Enforcement Activities
Drone Program
installed new drone landing garage on top of PD ancillary building K9 Program
completed lighting improvements for the Library Toad sculpture and coordinated pickup of the “Celebration” sculpture for future installation. Staff initiated design and purchase of signage for the new sculpture and is working with the donor on installation requirements.

Staff continues weekly by-hand trash pickup along major corridors and has coordinated with the PD regarding major debris clean-up and illegal dumping. Sandbag stations have been refreshed at the park, channel clearing and patching has been completed at various locations. Sandbags have also been installed at Alameda de las Pulgas & Walsh Road in advance of rains.

Ongoing efforts in the park include maintaining park grounds, improvements to landscaping. Staff replaced the playground restroom ejector pump, cleared Playschool sewer lines, repaired the Playschool HVAC, replaced a seat swing at the playground and replenished engineered wood fiber and sand at the playground.

Goal Area >>> Preserve Small Town Character & Quality of Life Access Improvements / Town Services

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 2 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Spring 2025 Planning
Q4
Annual Planning/Building
Q4
Ongoing Planning
Q4
Ongoing Planning/Building/City Manager's Office
Q4
Spring 2025 Planning/Police Department/Public Works
Q4
Ongoing Planning/Building/City Manager's Office
Q4
Ongoing Planning
Q4
Ongoing Planning
Q4
ADU Online Portal / Plans Jan-25 Planning/Building/City Manager's Office Q4
Code Updates Jun-25 Planning/Building
Q4
Process Improvements Ongoing Finance
Q4
Public Infrastructure Projects
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Public Works
Q4
Ongoing Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Spring 2025 City Manager's Office/Public Works
Q4
Spring 2025 City Manager's Office/Public Works
Q4
City Hall Solar Project December 2024 & Spring 2025 Public Works Q4
Generator Backup Update Feb-25 Public Works
Q4
AT&T Facilities @ Town Hall Jan-25 Public Works
Q4
Master Plans and Plan Projects
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Public Works
6th Cycle Housing Element
submitted to HCD in October; anticipate feedback in December 2024 Public Workshops and Engagement
ADU Program - Tracking & Registry
hosted Fall ADU Mixer in November
Zoning Enforcement
working toward updates for the Safety Element (General Plan) to bring Element into compliance with State law and address new environmental hazards SB9 Program & Tracking
Developing SB9 Public Workshop for January 2025
Staff is working with HIP Housing to manage a database of active Atherton rentals. Staff is also working to develop a database of home seekers and home providers that could be used internally.

Safety Element
ADU Resource Center online at County, Town is a participant; local online portal will include pre-approved plans that are site-agnostic. Assisting with Building and Planning to develop Town web pages with access to relevant information and resources.

Multi-Family Project Planning
PFS Multi-Family Solutions
developing pre-construction meeting format and requirements for January 2025 Goal Area >>> Manage Circulation & Improve Safety - Investments in the Future reviewing ADU Ordinance for necessary cleanup due to State law changes; reviewing Mills Act code for revisions; reviewing HTO for changes related to redwood trees (Planning Commission) and appeal processing; reviewing CEC and CalGreen for 2025 Code Updates (prescriptive measures for solar pool heating, heat pump requirements, high performance windows/walls, spacer and water heating requirements, HVAC performance, and AC replacements; for Multifamily – improving mandatory requirements for insulation, fenestration, water piping insulation, and electric readiness requirements + EV charging and bicycle parking requirements. staff is working to replace the inside components of several lobby lights in the Town Center due to their failure.

ADA Transition Planning
Facilities
West Coast Arborists (WCA) is trimming 170+ Town-maintained trees throughout the Town on medians and rights of way. This includes trees along Middlefield, Lindenwood medians, Town Center and the Park. Several trees were removed and slated for replacement. Caltrain contractor has initiated installation of mitigation trees in the Town Center and along Middlefield Road.

Tree Canopy
ECR Landscape Enhancements
contractor onsite to begin work on sign repair. ETA December 2024. Letter replacement has extended lead time.

Town Center Sign Repair
Contractor is working to complete the project for turnover to the Town. Outstanding items include completion of remaining electrical work, ADA pushbutton installation and door operation, addressing paint cracks and other minor issues. Turnover is anticipated by early December, weather permitting. staff is coordinating an agreement with Caltrain regarding the installation and maintenance of new trees along ECR. Staff is working with Brightview to identify solutions for landscape irrigation in preparation of the installation of trees provided/funded by Caltrain.

Train Station Renovation Project
staff is working with PCE Grant to secure bids for EV stations @ Park and PD Parking area. Admin Management Analyst is working collaboratively with PW to hand-off EV stations at the park to PW Management Analyst.

Staff is investigating ventilation solutions for the station building; heat in the space has resulted in peeling laminate; anticipated turnover from the contractor is early December, weather permitting.

Train Station Museum Project
EV Charging Stations
AT&T is finalizing the below-grade vault in the Town Center Parking Lot; once complete, AT&T will finalize will pulls and transfer all connections to the portable buildings. After this work completes, AT&T will pull all temporary wires, poles and infrastructure.

PARK - Park Event & Facilities Management Review
contracts finalized with vendor; Permit plan design was initiated with permitting anticipated in December 2024. Work will begin following permit approval with a 6- to 8-week timeline for completion.

Solar project is anticipated to complete in early December 2024, weather permitting. PG&E connectivity and activation is anticipated in February/March 2025.

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 3 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Q4
Ongoing Public Works
Q4
Oct-25 Public Works
Q4
Fall 2025 Public Works
Q4
Fall 2025 Public Works
Q4
Spring 2025 Public Works
Q4
Otober 2025 Public Works
Q4
Summer 2025 Public Works
Q4
ROADS - Alameda Corridor Project Mar-26 Public Works
Q4
ROADS - El Camino Real Corridor Project Jun-30 Public Works Q4
ROADS - Annual Bridge Inspection Program Annual Public Works Q4
ROADS - Sidewalk Inpsection & Repair Annual Public Works Q4
Bicycle, Pedestrian and Traffic Safety
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Police Department/Public Works
Q4
Jun-25 Police Department/Public Works
Q4
Dec-24 Public Works
Q4
Ongoing Public Works
Q4
Ongoing Police Department/Public Works
Q4
Community Engagement
Project/Objective Target Completion (If Applicable) Departments Responsible Annual City Manager's Office
Q4
Mar-25 City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Monthly City Manager's Office
Q4
Monthly City Manager's Office
Q4
Quarterly City Manager's Office/All
Q4
Monthly City Manager's Office/Public Works
The Park & Recreation Committee reviewed the two alternatives and provided a recommendation to Council. The Council heard the presentation(s) in December and continued the item to the January Regular Meeting for further discussion after providing direction to staff.

No responses to the most recent solicitation for vendor and rental management at the park. Event management is currently staff by a temporary agency that continues to have challenges maintaining consistent staffing. Staff is evaluating options.

PARK - Pickleball Program
design team working on finalizing design for roadway improvements; currently at 60% design, and incorporation of the roundabout at Atherton Avenue as directed by Council; draft design of Roundabout anticipated in the next 2 weeks to be shared 1:1 w/Council and then made avaialble for public inspections pending Council approval of bid documents for public bidding.

Completed 2024 paving projects including spring patching, slurry seal, and overlay projects. Implemented cooperative project with Menlo Park on Valparaiso Avenue (slurry and re-stripe). Input completed projects into the Town’s Pavement Management System. Coordinated 2024 pavement assessments in the field and final report in Winter 2024/25 (PTAP Grant). Initiating street evaluation and selection for 2025 maintenance projects.

ROADS - Pavement Projects
Staff has contracted with M-Group for Project Management. One proposal was received was received for the Project and staff/M-Group are negotiating scope and fee parameters with the consultant. This will return to Council at a future meeting for award.

Discussion on bicycle lane alternatives for Selby Lane scheduled for December TBPSC meeting.

BIKE/PED - Bicycle Lanes on Selby Lane
Initial survey data is complete, and preliminary solutions are being developed. It is anticipated that preliminary solutions will be presented to the Council for discussion at the January Regular Meeting.
will coordinate inspections of Town bridges in Spring 2025.

Reservation system is updated to reflect newly approved hours. Court signage has been updated. Staff is working to update the website in December to reflect current status of the Program.

PARK - Playground
DRAINAGE - Channel Project
Council input received at November Study Session regarding alternatives for additional public engagement.

BIKE/PED - Master Plan Refresh
Engineering walkthroughs have been completed for the site and the vendor is now working up solutions. It is anticipated that a preliminary plan (10%) will be reviewed by staff in December 2024.

DRAINAGE - El Camino Real
MCE installed speed humps on Watkins Avenue and is currently working on Storm Preparation Measures. Once complete MCE will shift to installation of speed humps at selected locations on Encinal, Selby and Stockbridge as weather and other activities permit. Maple Avenue speed hump request and discussion of parking concerns will be processed via the TBPSC
Intersection Signalization
signalization projects via the PCEP with Caltrain mitigation is presently in the scoping phase staff issued proposal packets for informal bids/pricing; once pricing is finalized, staff will reach out to property owners for work and cost sharing.

Speed Humps
None Planned
Directed Enforcement
Fair Oaks Crosswalk
Project is substantially complete. Staff is working with the contractor to repair damaged curb drain and complete punch list items HAWK Beacon Projects
Committee reviewing draft of survey in December. ETA for final survey January 2025 Town Hall & Issue Workshops
Winter edition Athertonian planning is underway; an outline has been developed and content assignments established.

Goal Area >>> Strengthen Community Engagement & Transparency Senior Task Force
Monthly Matters Newsletter
That's A Wrap Newsletter
Athertonian Newsletter
Writing production for mid-December (pre-Holiday) release Release to follow December Regular Meeting
Task Force made a presentation to City Council in December 2024; based on Council feedback staff will provide identified support to the Task Force. Staff will include events, programs, and updates in Town communication channels
Community Survey
Town Banner Program

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 4 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Q4
Ongoing City Manager's Office/All
Q4
Social Media
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Community Events & Activities
Project/Objective Target Completion (If Applicable) Departments Responsible April - Annual City Manager's Office
Q4
October - Annual Police Department/City Manager's Office Q4
April - Annual Public Works
Q4
December - Annual City Manager's Office
Q4
December - Annual City Manager's Office
Q4
May - Annual Police Department
Q4
April - Annual City Manager's Office
Q4
Spring / Fall - Annual Police Department
Q4
Sumner - Annual City Manager's Office
Q4
Sumner - Annual City Manager's Office
Q4
August - Annual Police Department
Q4
November - Annual Police Department
Q4
December - Annual Police Department
Q4
December - Annual Police Department
Q4
December - Annual Police Department
Q4
September - Annual Police Department
Q4
Sustainability & Climate Change
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Mar-25 City Manager's Office/Building Department
Q4
Ongoing City Manager's Office
Q4
Town Website
PW replaced various banners and is coordinating with ADMIN on installation of Holiday Banners and Committee banners, once designed Community Partner Engagement
X/Formerly Twitter
Updating website for Senior Resources and various Departmental Updates Website Communications (News Flashes, etd.)
Instagram
NextDoor
Volunteer Arbor Day event is tentatively scheduled for Friday, April 25, 2025. Arborist and PW Maintenance Management will coordinate pre-event excavation of tree wells to facilitate volunteer installation
Holiday Tree Lighting
Earth Day
Halloween Event
Arbor Day
Planning is underway for the April 27, 2025 Earth Day event. Updates have been presented to the EPC and City Council (Nov. 2024). Staff continues progress with reaching out to community groups, schools, and other stakeholders for the event to confirm attendance and participation. Regular updates are provided to the EPC.

Hosted event in October 2024
Annual Volunteer Holiday Party event planned for December 18. Invitations have been sent and the catering vendor (Catered TOO) has been confirmed.

Public Safety Open House
Planning underway for event on Friday, December 13. Vendors have been selected. Santa and helpers have been selected. Outdoor tree is up and decorated on the Deck for the tree lighting and kid’s activity supplies have been ordered.

Volunteer Holiday Party
hosted Fall safety meeting in November 2024
Summer Concerts
Shred-It, Compost, E-Waste & Recycling Event
Vendor engagement has begun for Spring 2025 event - dates TBD Community Safety Meeting
National Night Out
Summer Movie
Coffee with a Cop
hosted Coffee with a Cop in October 2024
Shop with a Cop
ADAPT/RVP Annual Dinner
hosted annual dinner in November 2024
PD planning Annual Toy Drive for early December 2024
Bicycle Rodeo
PD planning Shop with a Cop for December 2024
Annual Toy Drive
Initiating Annual Review of CAP. The CAP Dashboard has been updated with the 2019 GHG Inventory and is available for public engagement online.

Green Building Codes
Goal Area >>> Be Forward Thinjking, Well-Managed & Well-Planned Implementation of Climate Action Plan
Staff has submitted quarterly reports to CalRecycle for compliancy review under the OWR4 Grant that is assisting the Town in meeting its SB 1383 requriements. Free compost continues at the park.

The Reach Code Ordinance amendment is underway and is expected to be presented to Council for 1st Reading in December. The Builder’s Roundtable provided feedback to staff during a recent meeting and subsequent communication.

SB 1383 Compliance

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 5 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Ongoing City Manager's Office
Q4
Mar-25 City Manager's Office
Q4
Annual City Manager's Office
Q4
Ongoing City Manager's Office/Police Department
Q4
Ongoing City Manager's Office
Q4
Town Operations
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Summer - Annual City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Jun-25 City Manager's Office/All
Q4
Ongoing City Manager's Office/All
Q4
Fall 2026 City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Ongoing City Manager's Office
Q4
Law Enforcement
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/All
Q4
Ongoing Police Department
Q4
Annual Police Department
Q4
Fire
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Fire/Police Department
Q4
Ongoing Planning/Police Department/Fire
Q4
Communications
Leaf Blower Rebate/Gas Leaf Blower Ban
The Electric Leaf Blower Rebate Program continues to be a success and well used. For FY 2024/25, there are approximately 50 of 100 rebates remaining.

Staff has confirmed Mademoiselle Colette’s is exempt from the Edible Food Recovery requirements due to their building footprint. Menlo Circus Club and the private schools are monitored and enforced via staff through the County. The Town is engaged with the County and made aware of any violations within our jurisdiction.

Electrify Fleet
REACH Codes & Electric Readiness
Electric readiness code set for 1st Reading to Council in December 2024 Edible Food Recovery Program/Food Generator Monitoring
staff is working to integrate CAP finding into staff reports New EV cars for PD to arrive by end of CY 2025; 2 new hybrid vehicles and 2 all electric vehicles Staff Report Integration
Public Facing Connections (PD, Admin, CD)
Planning and Building have been collaborating on a variety of processes to prevent future issues related to the plan review and approval process. The City Manager’s Office and PD are working to ensure certain community information is shared broadly. PD have been granted access to Vista Social, where they can draft and prepare their own social media content and posts, which would get approved for release by the City Manager’s Office. To date, the City Manager’s Office has exclusively developed content, but with the onboarding of the new MA we anticipate getting more involvement from PD.

Cross-Departmental Collaboration
Document Management (Laserfiche)
Succession Planning
Internship Program
Management Analyst Program
Initial meetings with Department Heads will take place in early January 2025.

IT has been ensuring that multi-factor authentication is implemented Townwide, especially within the Police Department. IT has been penetration and intrusion testing with Cylance. Phishing and other cyber-attack detection software is ongoing.

Open Enrollment Wellness massages will be rolled out in December. These are done twice per year. The Employee Assistance Program will host a “lunch and learn” session in early 2025. There will also be vendors that will provide staff with training public speaking, and meeting facilitation.

Employee Wellness
There are three mid-level analysts within the Town’s structure. One in Admin, one in Public Works and one in PD. The PD analyst will be onboarded in January 2025. Once all three are on board staff will begin a mid-level management program to develop responsibilities, roles, and programs for these mid-level managers within the organization.

Cyber Security
Internship program will launch in early 2025. Flyers will be developed and posted/connected with local schools and colleges.

MOU expires June 2027; negotiations begin Fall 2026
Required Trainings (AB 1234, Sexual Harassment Prevention, Supervisory Training, Brown Act, ETC.

Labor Negotiations
Goal Area >>> Emergency Preparedness - Be Prepared
Emergency Response
Brown Act refresher scheduled for December 2024; There will be additional trainings scheduled for early 2025 for staff, elected officials, and appointed committee members.

IT Infrastructure
Update to the PDs Alarm Monitoring System for IP-capable transceiver scheduled for mid-year budget add of $63k; Staff is investigating upgrading the Town phone systems, there may be some cost saving options, with monthly/annual costs and maintenance needs. Infinity would become our maintenance provider, and we would shed CMS. We have built out some SharePoint sites although we have not promoted the use broadly. This project will be reinitiated in early 2025. The Town Website AI ChatBot will go live preholiday once initial prompts have been instituted. In mid 2025, the Town website will transition to “.gov” from our current domain. We had an issue verifying some information with the federal agency that oversees this
City Manager is reviewing the Annual Audit Reports produced in December 2024 Training Reports provided within the Monthly Departmental Reports Annual Program Audits
Departmental Training & Compliance
Evacuation Planning & Studies
Local Responsibility Area (LRA) - Fire Hazard Zone Updates Working with Menlo Fire to update the LRA requirements to bring them in line with State law - Spring 2025

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 6 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/Police Department
Q4
Ongoing Police Department
Q4
Disaster Preparedness
Project/Objective Target Completion (If Applicable) Departments Responsible Fall Police Department
Q4
Ongoing Police Department
Q4
Fall Public Works
Q4
Ongoing Police Department
Q4
PD hosted Annual Communications Drill with ADAPT and HAM Radio Operators Collaborate with ADAPT
Community Education
PD hosted Annual Communications Drill with ADAPT and HAM Radio Operators Disaster Communications
Recent communications tested during Tsunami Warning in early December Host Annual Community Preparedness Drill
Required Training (ICS/NIMS)
PD working on streamlined training handout for staff and elected officials - most training is online via DHS/FEMA Winter Storm Preparedness Activities

The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.

HR Systems & Activities
The Town has 44 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 13 are local miscellaneous. The Town is currently at 95% staffing. The Police Department has conditional offers extended to a Management Analyst and Sergeant pending completed background examinations. The City Manager Office onboarded Michael Gallagher for the Receptionist position at the top of 2025. 2024 Staffing Highlights:

The Town consistently had a retention rate of 95% throughout the year. In 2024 the Town created new positions within the Public Works Department and converted two (2) existing roles in the Police Department creating a Management Analyst and second full-time Code Enforcement Officer. The Town onboarded four (4) new hires and four (4) summer Interns in 2024 within the City Manager’s Office, Police Department and Public Works Departments.

Outreach Events & Activities:
2024 Employee Event Review:

We held four (4) events in 2024 with Sutter Health (Employee Assistance Program). The workshop topics were;
§ Navigating Learning & Work Styles
§ Engaging & Empowering Your Team
§ Time Management
§ Effective Communication
We held monthly birthday celebrations and bi-monthly team lunches hosted by each department. 2025 Planning:

Staff are planning several employee wellness activities for 2025 which will include continuing the lunch and learn series with our Employee Assistance Provider across a variety of topics related to

City Clerk Monthly Report
January 15, 2025
team building, stress management, and general employee relations. We intend to continue birthday recognition activities and team lunches in 2025. Those dates will be released later in January.

Staff is coordinating onsite sessions with our deferred compensation providers to lead staff through workshops regarding retirement planning and hosting 1-on-1 sessions with representatives in the 1st quarter of 2025. The exact date will be released later this month.

Senior Services:

Staff worked in collaboration with the Atherton Senior Task Force (STF) throughout 2024. We are in the planning stages of hosting an event with local service providers and partners independent of the STF but aimed at engaging our 55+ community in early 2025.

IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Assisted with Police Department Drone installation that included firmware fixes and data line creation.
o Performed maintenance on Police vehicles related to Cradle point and E911 before deploying
o Two-Factor Authentication process and implementation with DUO has been ongoing
o Set up of network wiring for new Hyper-V servers. Beginning transfer of data next week.
o Performed Rims 31 upgrade and server maintenance. Caused downtime of 1 hour. o Cylance Policy updates and testing to make sure whitelisted apps aren't getting quarantined
o Car 24 is online, however needs configuration with E911 before its deployable o Continued work related to the Town Historical Train Museum including cabling and internal camera installation assessment with Verkada o Cybersecurity and server routine maintenance including report generation for ESET and Cylance and Performed cyber security status check with vendor. o Performed urgent maintenance to restore RIMS due to an outage at the Police Department.

Emergency Management
The San Mateo Operational Area Emergency Services Council (ESC) approved changes to the Joint Power Agreement (JPA) at their September 2024 meeting, which the Town is a part of. The changes include:
• Standardizing nomenclature.
• Updating agreement language; and

City Clerk Monthly Report
January 15, 2025
• Clarifying and defining the roles of the ESC, the ESC Finance Committee, and the Department of Emergency Management
The Council adopted the updated JPA at the December 18, 2024, meeting.

The Bay Area Urban Area Security Initiative will conduct a tabletop exercise in Redwood City on Tuesday, January 28, 2025. This exercise will focus on the partnership between San Mateo County Community-Based Organizations (CBOs) and local government, and how we can better partner to serve CBO Clients and communities during a Winter Storm emergency scenario. Staff will plan to participate.

Accessory Dwelling Unit (ADU) Updates
The Town’s Building Department launched the ADU resource page on the Town website to provide information on building Accessory Dwelling Units in Town. Those resources include the Association of Bay Area Governments – Second Unit Resource Center. To learn more visit https://secondunitcentersmc.org/.

The page has linked information to the ADU Amnesty Program. The information provided will help residents understand how to apply for the program, the application process and steps to legalize existing ADU’s. To learn more visit: https://atherton.news/ADU-Information ADU Match Program:

HIP Housing continues to assist both home providers and seekers with interviews, applications, background searches, and matching services. They provide us with monthly home seeker profiles to be posted on our ADU webpage.

Recent outreach has focused on building relationships with local schools, faith-based communities, and major businesses. You can also catch HIP Housing tabling at the Menlo Park Farmers Market as part of their ongoing outreach efforts!
Emergency Management Activities

1. SMC Emergency Managers Association Meetings
The COAD of South San Mateo County held its monthly meeting on January 9, 2025, focusing on enhancing disaster preparedness, response, and recovery efforts through collaboration among member organizations. Key topics included reviewing text message test results to improve emergency communication, updates on quarterly goals, and sharing organizational activities related to disaster readiness.

Sustainability Activities
The current sustainability projects and activities are:

1. Environmental Programs Committee

City Clerk Monthly Report
January 15, 2025
The Environmental Programs Committee (EPC) met on November 21, 2024, and covered a variety of important topics. The discussion included updates on the upcoming Earth Day event, which will focus on conservation and sustainability, and the Tusk Turtle Trail, a fundraising initiative aimed at supporting wildlife conservation in Africa. The committee also reviewed the draft Reach Code Ordinance, which was presented to the City Council in December 2024.

Several key steps were identified, including outreach to schools, exploration of conservation exhibits, and the possibility of a turtle race as a feature for Earth Day.

In addition to planning for Earth Day, the EPC is preparing for an educational facility tour of GreenWaste sites in January 2025. This tour will include visits to Z-Best Composting Facility in Gilroy and the San Jose Materials Recovery Facility. Staff will send out dates to EPC members for selection.

The next regular EPC meeting is scheduled for January 16, 2025, at 1:00 PM, where Earth Day planning will continue to be a major focus.
a. GreenWaste Facility Tour – January 17, 2025 (8 AM –3 PM) Staff will be taking a few members of the Environmental Programs Committee (EPC) on an educational tour of the Z-Best Composting Facility and the San Jose Materials Recovery Facility (MRF) on Friday, January 17, 2025, from 8 AM to 3 PM. During this tour, participants will learn about composting and recycling processes, including how mixed solid waste (MSW) and singlestream recyclables (SS) are handled.

If any members of the Council are interested in joining the tour, please let me know by Tuesday, January 14, 2025. We have a couple of spots available, space permitting.

• Z-Best Composting Facility: 980 State Highway 25, Gilroy, CA 95020 • San Jose Materials Recovery Facility (MRF): 653 Charles St., San Jose, CA 95112

2. Waste Reduction
a. CalRecycle Conference Call and Site Visit
Staff has coordinated with CalRecycle to host a conference call and site visit as part of their efforts to review and support the Town’s sustainability initiatives, including compliance with SB 1383 mandates. On January 6, 2025, staff participated in a conference call with CalRecycle representatives to discuss Atherton’s sustainability programs and SB 1383 compliance. The discussion covered key program areas, including:
• Organic Waste Recycling: Residential and commercial collection systems, contamination monitoring, outreach efforts, and enforcement mechanisms. • Edible Food Recovery: Program implementation, inspections, and recordkeeping requirements.

City Clerk Monthly Report
January 15, 2025
• CALGreen and MWELO Standards: Enforcement and reporting mechanisms for construction and landscaping projects.
• Procurement: Compliance with recovered organic waste and recycled-content paper procurement mandates.
• Funding Opportunities: Grants and other resources to support SB 1383 implementation.

The call provided valuable insights and established the foundation for an upcoming site visit, which is scheduled for January 22, 2025, with a tentative alternative date of January 23, 2025. During the visit, staff will guide CalRecycle representatives through selected locations that highlight unique, high-performing, or challenging aspects of Atherton’s sustainability efforts.

These engagements aim to strengthen collaboration with CalRecycle, enhance program effectiveness, and ensure continued compliance with state mandates.

Additional updates will be shared following the site visit. b. Compost Pile
The Compost pile continues to be a free and well used product offered at Holbrook Palmer Park. The pile is restocked regularly every 2-3 months, or when it is visibly low. This compost pile is funded by the SB1383 Organic Waste Recovery Grant.

3. Electric Leaf Blower Program
The Town of Atherton's Electric Leaf Blower Program continues to perform well as we move through the FY24-25 cycle. At the current rate, we are receiving approximately 8 rebate applications per month. As of January 2025, there are about 46 rebates remaining under the FY24-25 program. Since the distribution of the leaf blower postcard to all Atherton households in June 2024, informing residents of the program's July 1, 2024, effective date, there has been steady interest, with residents often completing their applications shortly after reaching out with questions.

Some residents have expressed concerns about the requirement for electric leaf blowers during the stormy season, and staff is addressing these concerns as they arise.

4. Refuse & Recycling Subcommittee
The Refuse & Recycling Subcommittee has been actively engaged in discussions with GreenWaste Recovery (GWR) regarding the Town's waste management services and franchise agreement. Recent efforts have focused on addressing contractual rate increases while aiming to minimize the financial impact on ratepayers. Looking ahead, the Subcommittee will work with staff and GWR to plan for future rate increases and explore strategies to mitigate ratepayer impacts.

5. Climate Action Plan Dashboard

City Clerk Monthly Report
January 15, 2025
As part of the ongoing efforts to keep our Climate Action Plan (CAP) Dashboard current, Rincon Consultants is in the process of updating our Greenhouse Gas (GHG) data. This update will reflect the most accurate emissions data available and will be incorporated into the CAP Dashboard.

The recent update from Rincon Consultants addresses some gaps in the 2023 GHG inventories, particularly concerning commercial natural gas data. Unfortunately, PG&E was unable to provide commercial natural gas data for the 2023 period. To move forward, Rincon Consultants will use 2021 commercial natural gas data as a proxy for the missing 2023 data. This adjustment will help ensure that the GHG data remains as accurate as possible, though it may slightly overestimate 2023 emissions.

Once the updated data is finalized, it will be used to revise the CAP Dashboard and provide the most up-to-date emissions metrics for the Town. This update will be made available to the public as soon as it is complete.

6. RICAPS Meetings
In 2025, the Regionally Integrated Climate Action Planning Support (RICAPS) program will introduce a few key changes aimed at enhancing collaboration and information sharing among jurisdictions and agencies.

The regular monthly meetings will continue, providing a platform for jurisdiction and agency staff to share updates, announcements, and best practices. These meetings will focus on connecting jurisdictions and hearing from agency partners about available programming and resources. Guest speakers will be invited on occasion to support these discussions.

In addition to the monthly meetings, RICAPS will introduce quarterly in-person convenings. These convenings will feature guest speakers, updates from the implementation groups, and collaborative workshops on key projects. The format of these meetings may evolve throughout the year, but the intent is to foster deeper connectivity and co-learning among jurisdictions to drive effective climate action implementation.

7. Countywide Recycling Committee Meetings
The Countywide Recycling Committee met on December 11, 2024, to discuss various updates and initiatives. The meeting included program updates from the Sustainability Department and Environmental Health, as well as updates from CalRecycle.

Key topics included:
• A presentation on recyclable materials, focusing on wanted and unwanted items. • Updates on new legislation impacting waste management practices. • A discussion on SB 1383 compost application and clean-up campaigns.

City Clerk Monthly Report
January 15, 2025
These discussions aim to enhance collaboration and advance sustainability efforts across the county.

Building Electrification

1. REACH Code Update
The Town of Atherton is finalizing updates to its Electric Readiness Ordinance (REACH Code) to align with the 2022 California Green Building Standards Code (CALGreen) and enhance local electric-readiness requirements for new construction and major alterations.

The ordinance promotes sustainability by ensuring infrastructure is in place to support future electrification, including provisions for heat pumps, electric water heaters, cooking appliances, pool/spa installations, and fireplaces. Updates also refine requirements for electrical panel upgrades, circuit specifications, and utility room definitions.

Following feedback from the December 18, 2024, City Council meeting, staff revised the ordinance to improve clarity, address concerns, and exceed the upcoming 2025 California Building Code standards in certain areas. The Council unanimously passed the first reading, and the second reading is expected to proceed on consent at the January 2025 meeting.

2. PCE Member Agency Grant
Peninsula Clean Energy (PCE) launched two new programs in 2024: the Member Agency Energy Grants and the GovBE Electrification for Public Buildings program. Atherton has been allocated $181,946 from the Member Agency Energy Grants, a part of PCE’s $11.5 million community reinvestment initiative. This funding can support projects such as EV charging station installations, landscaping equipment electrification, streetlight upgrades, and government facility retrofits. Agencies have 24 months to utilize the funds, with 50% disbursed upfront and 50% upon project completion. Staff have explored expanding EV charging infrastructure at Town facilities and received an initial project quote of $65,000– $80,000 for installing four Level 2 EV chargers at Holbrook-Palmer Park and the Police Department parking lot, with potential PCE incentives reducing the cost to $40,000– $60,000.

However, no further progress has been made on this front, as staff has been awaiting the onboarding of the new Public Works Management Analyst to assist in executing the project. Updates are expected in the coming months.

City Clerk Activities CURRENT and ON THE HORIZON
The Winter edition of the Athertonian is on track for printing and expected to be delivered to homes by January 31, 2025. This edition will cover a variety of topics, including a Save the Date for Earth Day 2025 (Sunday, April 27) along with a call for volunteers, as well as updates on Town initiatives for 2025. It will highlight the upcoming Station Museum opening, pickleball expansion, and police technology upgrades. Additionally, there will be an update on the Housing Element, a

City Clerk Monthly Report
January 15, 2025
recap of holiday events, and a tree-related Q&A in the Dear Sally column. The edition will also feature a sustainability tour with SFOA, the Heritage Association’s piece on "The Beginnings of Holbrook-Palmer Park," and spotlight local groups such as the Friends of the Library, Atherton Arts Foundation, Senior Group, and introduce new hires.

There are currently 6 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.

Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.

Residents, community members, and other public agencies have viewed and interacted with the town from December 1 to December 30. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.

Platform Number of followers Impressions or Accounts
Reached
Twitter/X 5 new followers, a total of 710
followers
320 impressions (30%
increase from November)
Instagram 20 new followers, a total of
1,610followers
580 accounts reached (20 %
increase from November)
Facebook 9 new followers, total of 599 followers 3.9K reach (20 % increase from November)
NextDoor 15 new members, a total of 5,2671
members, and 2,360 households
claimed
150 impressions (10 %
decrease from October)
Town website subscriber group:

Distribution List Subscribers
Atherton Online 1,648
News Flash (CM & PD) 1,562 & 1,565
Alert Center (CM & PD) 1,359 & 1,489
Calendar (Meetings) 1,574
• Website Analytics:
o December 1 – December 30: 5,900 Users
o Last 7 Days Total Page Views: 17,061
§ Agendas = 689

City Clerk Monthly Report
January 15, 2025
§ Police Department = 442
§ Business Licenses = 442
• YouTube Analytics
o 340 Subscribers (1 new in the last 30 days)
o 1018 Videos
Newsflashes

1. News Flashes
Our focus on public information and social media engagement continues to strengthen connections with residents and the broader public. Recently, we shared updates on the 2024 Sudden Oak Death report, holiday event reminders, and year-end Town Hall closures.

These newsflashes provide residents with timely, formal, and clear communication about ongoing developments, events, and priorities in town.

2. Social Media
Our social media posts complement the newsflashes by presenting similar information but in a more casual, engaging tone. These posts reach a broader public audience and utilize vibrant event flyers, supporting images, and eye-catching graphics to capture attention.

Through social media, we've been able to promote:
o Upcoming events
o General community updates
o Emergency preparedness
o Climate Action Plan and Dashboard related
o Fun and informative posts that encourage residents to stay connected with town activities
Events and major updates have also been posted on NextDoor for broader reach in the community.

Through the months, Social Media channels have increased engagement through follows, likes and account interactions. This has influenced staff to revisit the Town’s Social Media Policy in hopes of updating it in 2025.

The top posts for December were from the Police Department Shop with a Cop and related to Accessory Dwelling Units
260 Impressions & 253 Reach 106 Impressions & 103 Reach

City Clerk Monthly Report
January 15, 2025

The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.

Fiscal Year 2024/2025 Revenues and Expenditures
Year to Date
Months Complete – 6
% of Year Complete – 50%
Budget Revenue % Received
Park Program $ 115,000 $ 35,377 31%
Planning Permits $ 850,300 $ 233,470 27%
Business Licenses $ 290,000 $ 228,398 79%
Police $ 368,861 $ 360,384 98%
Sales Taxes $ 442,400 $ 240,354 54%
Miscellaneous $ 1,150,096 $ 356,876 31%
Public Works $ 659,700 $ 231,871 35%
Franchise Fees $ 1,076,000 $ 150,403 14%
Building Permits $ 2,203,280 $ 1,102,747 50%
Property Taxes $ 15,845,385 $ 9,476,482 60%
Total $ 23,001,022 $ 12,416,363 54%
Budget Expenditures % Received
City Council $ 66,615 $ 10,276 15.4%
Administration $ 1,400,943 $ 694,880 49.6%
City Attorney $ 310,000 $ 94,666 30.5%
Finance $ 882,763 $ 478,682 54.2%
Planning $ 1,426,970 $ 784,985 55.1%
Building $ 1,659,166 $ 833,438 50.2%
Interdepartmental $ 1,172,460 $ 608,149 51.8%
Police $ 10,171,871 $ 5,482,045 53.8%
Public Works $ 3,683,887 $ 1,330,406 36%
Total $ 20,774,676 $ 10,317,527 49.6%

The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office Specialist and Management Analyst. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.

Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.

Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.

Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.

Month Curb Miles Weight (tons) Cubic Yards
January 24 38 6 12
February 24 38 12 6
March 24 38 6 12
April 24 39 6 12
May 24 39 6 12
June 24 38 6 12
July 24 36 4 12
August 24 37 6 12
September 24 38 10 5
October 24 65 3 18
November 24 60 18 6
December 24 60 24 12
January 25
Total 296 65 65

Services Requests
• Banner installation on Middlefield Road at Marsh Road • Mademoiselle Colette Café drain clearing
• Drain cleanout on Maple Avenue
• Holiday Event furniture setup at Town Center
• Historic Town Hall gutter clean out
• Garden Guild event set up at Jennings Pavilion
• Public Art installation in City Hall
• Playschool lighting repair
• Reinforcement of Playschool fence
• Playschool toilet repair
• Holbrook-Palmer Park sandbag station replenishment
• Installation of tree identification placards at Holbrook-Palmer Park • Repair of water foundation at the Main House
• Repair speed feedback sign on James Avenue
• Clean-up of multi stack heat pump area behind library • Sign repairs – various locations
• Installation of speed humps on Selby Lane and Stockbridge Avenue • Toy drive table setup
• Tree down on Emilie Avenue
• Tree trimming various locations (medians and signs)
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.

Photographs of Work Performed
Historic Town Hall Gutter cleaning
Before After
Downed Tree on Emilie Avenue
Café Drain Clearing

Drain Cleaning on Maple Avenue
Main Hourse Water Fountain Repair
Before After
Speed Hump Installation on Selby Lane

Tree Trimming ( Various Locations )
Art Installation at City Hall

PD Toy Drive Table Setup
Holiday Event Furniture Setup 2024

See Click Fix December 2024

Parks Division Monthly Report –December 2024 Page 1 of 9 The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.

Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.

BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.

There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.

Facility Rentals for December 2024
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May 3 7 2 4 1 0 0
24-Jun 6 9 0 2 2 0 0
FY 23-24 28 37 7 12 9 0 6

24-Jul 4 2 0 0 0 0 0
24-Aug 6 2 3 3 4 0 0
24-Sep 3 1 0 0 0 0 0
24-Oct 5 0 1 1 0 0 0
24-Nov 3 1 1 0 0 0 0
24-Dec 1 0 2 1 0 0 0
25-Jan 0 0 0 0 0 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
FY 24-25 22 6 7 5 4 0 0

Parks Division Monthly Report –December 2024 Page 2 of 9 Types of Rental Activity for December 2024
Month Social Gathering Wedding Corporate
Gathering Other
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May 14 0 1 2
24-Jun 15 0 4 0
FY 23-24 81 0 6 15

24-Jul 6 0 0 0
24-Aug 16 1 1 0
24-Sep 4 0 0 0
24-Oct 7 0 0 0
24-Nov 5 0 0 0
24-Dec 4 0 0 0
25-Jan 0 0 0 0
25-Feb 0 0 0 0
25-Mar 0 0 0 0
25-Apr 0 0 0 0
25-May 0 0 0 0
25-Jun 0 0 0 0
Total 42 1 1 0

Parks Division Monthly Report –December 2024 Page 3 of 9 Revenue from Rental Activity for December 2024

Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May $12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18

24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $2662.00 $0.00 $2662.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov $3617.00 $0.00 $3617.00
24-Dec $6357.00 $0.00 $6357.00
25-Jan
25-Feb
25-Mar
25-Apr
25-May
25-Jun
TOTAL $36,358.00

Parks Division Monthly Report –December 2024 Page 4 of 9 General and Special Services for December 2024
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.

For December:
• Replace lighting at Jennings Pavillion
• Playschool Fence repair
• Playschool Toilet repairs
• Sandbag Station Refill
• Tree name placard installation
• Playschool Door lighting replacement
• Jennings Pavillion Event setups
• Main House Event set up
• Art Foundation Event Setup
• Repair of water fountain near Main House
New and Future Planned Projects:

Parks Division Monthly Report –December 2024 Page 5 of 9 Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.

Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Public
Court
Hours
Clay
Court
Hours
Pickleball
Court
Hours
23-Dec 672 309 397 349 0 6 N/A
24-Jan 631 325 377 335 0 4 8
24-Feb 542 297 323 299 0 6 15.5
24-Mar 653 337 441 393 0 5 24
24-Apr 677 344 462 422 0 11 52.5
24-May 724 365 472 433 0 8 84.5
24-Jun 741 371 496 425 0 42 124
FY-23-
24 8,052 3,889 5,306 4,465 0 126 308.5

24-Jul 812 415 443 465 0 64 75
24-Aug 705 408 433 380 0 39 117.5
24-Sep 805 315 407 395 0 15 116
24-Oct 797 342 397 325 0 22 132.5
24-Nov 667 345 415 362 0 6 169
24-Dec 642 295 367 322 0 15 125
25-Jan 0 0 0 0 0 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
Total 4,428 2,120 2,462 2,249 0 161 735

Parks Division Monthly Report –December 2024 Page 6 of 9 Photographs of Work Performed in December 2024
Main House Water Fountain Repair
Before After
Playschool Toilet Repair

Parks Division Monthly Report –December 2024 Page 7 of 9 Jennings Pavillion Lighting Repair
Playschool Fence Repair

Parks Division Monthly Report –December 2024 Page 8 of 9 Sanbag Station Refill
Playschool Door Lighting Repair

Parks Division Monthly Report –December 2024 Page 9 of 9 Park Tree Placards installed

Submitted by:

Interwest Consulting Group
Community Services
Monthly Report
December 2024
Town of Atherton
Building Department
80 Fair Oaks Ln.

Atherton, California 94027
Phone: (650) 752-0560

Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2024-25 2023-24
Total Construction Valuation1:
$3,254,891 $165,714,942 $67,738,094
Plan Check Fees Collected: $12,952 $225,412 $201,199
Permit Fees Collected: $58,647 $792,542 $467,063
Other Fees Collected: $20,430 $76,910 $39,872
TOTAL: $92,028 $1,094,863 $708,134
Applications Received: 42 429 380
Residential:

New Single Family Residential Permits
Issued: 0 15 10
New Accessory Structures Issued: 20 129 108
Addition / Alteration Permits Issued: 2 43 64
Reroof / Water Well / Grading Permits
Issued: 10 89 86
Plumbing/Mechanical/Electrical
Permits Issued: 18 105 96
Demolition Permits Issued: 0 13 16
Non-Residential:

New Permits Issued: 0 1 0
TOTAL Permits Issued (2) 50 395 380
Inspections Performed: 607 4,229 3,916
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month

PLAN CHECK

INSPECTIONS

REVENUE

PERMITS
Dec-24

Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 20 10 5 50
Planning Projects
December 1, 2024 to December 31, 2024
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
December 1, 2024 to December 31, 2024
Site Visits
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
Planning Commission met for their regular meeting on December 11, 2024, the following occurred.

• Public Hearing

4A. Review of the 2024 Master Plan Report (MPL24-0001) for Sacred Heart Schools, located at 150 Valparaiso Avenue (APN 070-390-010) and within the Public Facilities and Schools (PFS) zoning district. The Commission voted to accept the report.
4B. Consideration for a Tree Protection Zone Exception (PTPZ24-00010) for an addition to an existing residence at 232 Oak Grove (APN 061-290-010) an approximately 44,682 square foot site within the R1-A zoning district and developed as a single-family dwelling. The Commission voted to APPOVE the tree protection zone exception. 4C. Consideration for a Tree Protection Zone Exception (PTPZ24-00009) for a pool at 88 Linda Vista Avenue (APN 070-161-150) and approximately 44,394 square-foot site within the R1-A zoning district and developed as a singlefamily dwelling. The Commission voted to APPOVE the tree protection zone exception. • Staff Reports
5A. 2025 Planning Commission Meeting Schedule for Approval. The Commission voted to APPROVE the meeting schedule for 2025.
5B. 2024 Summary of Planning Commission Items. The Commission received a report summarizing all of the Planning Commission items considered during 2024. The Commission DIRECTED staff to provide the summary report annually and to continue working with other Town divisions to resolve development review challenges.

The next scheduled Planning Commission meeting is January 22, 2025. 10 5
83 20

Summary of New Single Family Residential Permits Issued by Month 2025 2024 2023 2022 2021 2020
5 1 1 0 1
3 0 1 2 1
2 0 2 5 0
1 4 2 3 0
2 0 4 1 3
0 3 3 4 2
Jan. to June Totals 13 8 13 15 7
2 1 3 2 4
5 3 2 2 5
2 4 2 3 2
5 0 3 1 1
1 0 1 3 3
0 2 2 1 3
July to Dec Totals 15 10 13 12 18
28 18 26 27 25
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
92 8 10 0
99 4 5 0
9 2 3 0
0 0 0 0
Total Number of Plan Checks 200
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.

December
Total New SFD
Permits:

Plan Check Performance
December 1, 2024 to December 31, 2024
Major
Plan Check
Minor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.

Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
June

Summary Graphs
36 58 62 90 71 89 76 95
75 65
88 64 42
52 78 65 82 55 50 62 53
105
68 87
35 50
520 509 532 566
514
548 543
522
715 767
950
668
607
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$7,844,090
$20,521,301
$12,970,492
$15,725,004
$9,041,275
$4,550,746
$8,500,073
$14,588,655
$49,730,313
$29,398,259
$1,907.582
$10,141,645
$3,254,891
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Valuation

Summary Graphs
$120,809
$233,830
$127,197
$187,126
$121,195
$99,535
$145,756
$210,803
$385,239
$172,902
$321,439
$96,730
$81,773
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Fees
$76,910
$225,412
$792,542
$1,094,864
$132,080
$530,400
$1,528,800
$2,191,280
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 24-25
Budgeted 23-24

Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 2 3 2 14 2 2 3 1 2 12 26
Pemitted ADU 5 3 4 1 3 2 18 3 12 3 8 1 1 28 46
Finaled ADU 1 1 4 0 2 0 8 3 2 1 0 0 0 6 14
Entitled JADU 0 0 1 0 1 0 1 0 0 0 3 4
Pemitted JADU 2 1 0 1 5 0 1 0 0 0 2 7
Finaled JADU 0 0 0 0 1 0 0 0 0 0 0 1
Entitled SFR 2 3 3 2 1 2 13 3 3 2 2 1 2 13 26
Permitted SFR 3 2 1 0 13 2 5 5 1 0 15 28
Finaled SFR 3 0 3 1 9 2 0 0 0 0 2 11
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35 26
Pemitted ADU 25 44 46
Finaled ADU 17 24 14
Entitled JADU 10 9 4
Pemitted JADU 5 8 7
Finaled JADU 0 2 1
Entitled SFR 20 17 26
Permitted SFR 26 18 28
Finaled SFR 17 29 11
0 0
0 0
1 0
2 2
Sept
2 2
May
1 0
2 Jan
4 0
5 1
1

Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $250,000 6/1/2025 90 Almendral Ave 4/14/2021 4/14/2024 8/31/2024 $250,000 7/1/2025 Total Penalties Deposited: $500,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.

Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $828,000.00
2023 $559,000.00
2024 $780,000.00
Total to Date $3,648,000.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
December 1, 2024 to December 31, 2024
Forfieted Construction Time Limit Penalties

The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.

Non-sworn personnel consist of an Management Analyst I/II, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.

These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.

Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.

Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.

Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of December 2024
During this reporting period, there were 53 investigations. Of that total, 27 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.

Offenses included driving with a suspended license, misdemeanor warrant, felony warrant, possession of paraphernalia, possession of a controlled substance, assault/battery on school grounds, DUI, and criminal threats.

Of the 2,428 total police incidents for the month, 1,690 were officer-initiated incidents. These incidents resulted in 386 citations being issued for vehicle code and other violations. Officers initiated 1,400 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.

Traffic Incidents

Overall, there were 303 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.

Traffic Collisions
There were 13 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.

Traffic Complaints
The Atherton Police Department had one traffic complaint for the month of December. The location was Selby Ln at the intersection of Austin Ave. regarding vehicles not stopping at the stop sign during the hours of 6AM and 7Am. From 12/20/2024 to 12/27/2024 officers spent approximately two hours of enforcement in the area. During this time a total of four motorists were contacted for not stopping at the stop sign.

Bicycle Traffic Stops
There were 5 bicycle related calls initiated during December. 3 calls were for improper lighting and 2 for stop sign violations. These calls resulted in 1 warning citation and 4 verbal warnings.

Criminal Activity and Suspicious Circumstances
The Department responded to 112 locations (some locations multiple times) for property crimes (20), person crimes (8), and incidents of suspicious circumstances (86).

Municipal Code Violations
The Department responded to approximately 40 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.

Holbrook Palmer Park
Holbrook Palmer Park had 80 incidents during this reporting period, 76 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for an ordinance violation, dogs off leash, suspicious circumstance, and a welfare check.

Premise Watch
Officers completed 1,097 House/Vacation checks during the reporting period.

School Incidents
Officers responded to 152 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adapt a school visits.

Incidents of note from this reporting period:
• During the month of December, three fights occurred on a school campus. • On 12/06, a non-student was located on school campus, was advised of trespassing laws, and escorted off campus.
• On 12/16, a battery occurred on a school campus.

The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.

Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:

High, Medium, and Low.

High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.

Medium Priority calls are in-progress events without an immediate danger to persons or property.

Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.

Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.

During the Reporting Period there were:

Priority Level Number of Calls Average Response Time Goal High 7 1:43 <4 minutes
Medium 359 5:45 <6 minutes
Low 207 5:01 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.

MONTH YEAR RESPONSE
TIME
November 2024 5:50
October 2024 5:20
September 2024 4:50
August 2024 5:50
July 2024 6:00
June 2024 3:50

Total Training Hours for the Reporting Period: 96 HOURS

NAME TRAINING/HOURS DATES
Abarca Critical Inc. Resp./8 hours Dec. 2
Andruha Crisis Neg. Competition/8 hours Dec. 7
Abarca CTO Course/40 hours Dec. 9 – 13
Larsen Executive Development/40 hours Dec. 9 - 13
The table below depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:

MONTH OFFICER INITIATED ACTIVITY CITATIONS
December 1,690 386
November 1,411 310
October 1,306 643
September 1,579 734
August 1,735 632
July 1,634 639

Code Enforcement Activity Report
Summary:

Town of Atherton City Council Regular Meeting – December 18, 2024

REGULAR MEETING
CALL TO ORDER: Mayor Hawkins-Manuelian called the meeting to order at 6:02 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, Widmer, DeGolia, Vice Mayor Lewis, Mayor Hawkins-Manuelian – Present

PRESENTATIONS
• Jennifer Frew Proclamation
Sgt David Metzger read the proclamation honoring the career and commitments of longtime Atherton Police Department Executive Assistant and Training Manager Jennifer Frew. • Ben Talavera Introduction
Public Works Director Ovadia introduced newly hired Management Analyst Talavera to City Council
• Oath of Office Appointed Council Members
City Clerk Suber introduced the brief report and conducted the Oath of Office. Councilmember Lewis and Hawkins-Manuelian were officially appointed to office in August by Resolution No. 2024-15.
• City Council Reorganization
Outgoing Mayor Diana Hawkins-Manuelian delivered a speech articulating a review of the accomplishments for Council over 2024.

Councilmember Elizabeth Lewis was appointed by Council to serve as Mayor for 2025 and Councilmember Stacy Holland was appointed by Council to serve as Vice Mayor for 2025.

MINUTES
Town of Atherton
City Council
DECEMBER 18, 2024

REGULAR MEETING

Town of Atherton City Council Regular Meeting – December 18, 2024

Mayor Lewis delivered remarks related to the goals and objectives for 2025.

PUBLIC COMMENTS - NONE
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members - NONE

DEPARTMENTAL WRITTEN REPORT
No comments.

REPORT OUT OF CLOSED SESSION – NONE
There is no closed session report.

CONSENT AGENDA (Items 1 – 5)

1. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER 2024 IN THE AMOUNT OF $2,332,189

2. APPROVAL OF MINUTES FOR NOVEMBER 6, NOVEMBER 20, AND DECEMBER 4, 2024

3. ADOPTION OF UPDATED EMERGENCY SERVICES COUNCIL JOINT POWERS

AGREEMENT

4. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF

COMPLETION FOR THE HOLBROOKPALMER PARK ACCESS AND
CIRCULATION IMPROVEMENTS PROJECT, PROJECT NUMBER 56083

5. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2024 SLURRY SEAL PROJECT, PROJECT NUMBER 56091
MOTION by DeGolia, Second by Widmer to approve the Consent Agenda Items 1-5.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSENT:

ABSTAIN:

PUBLIC HEARING – (Item 6)

REGULAR AGENDA - NONE

COUNCIL REPORTS/COMMENTS
Mayor Lewis commented about the San Mateo County Board of Supervisor retirements of Dave Pine and Warren Slocum.

Town of Atherton City Council Regular Meeting – December 18, 2024

Lewis noted commute.org would be hosting a workshop in February 2025 related to transportation items.

FUTURE AGENDA ITEMS – NONE

ADJOURN
Mayor Hawkins-Manuelian adjourned the meeting at 6:52 pm. ________________________
Anthony Suber, City Clerk

Town of Atherton City Council Special Meeting – December 4, 2024

SPECIAL MEETING
Mayor Lewis called the meeting to order at 4:00 p.m.

ROLL CALL –
City Council: Hawkins-Manuelian (Absent), Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
Planning Commission: Toneli, Levison, Bryant, Polito, Lane – Present

PUBLIC COMMENTS

SPECIAL MEETING ITEMS

1. STUDY SESSION ON PROPOSED INCLUSIONARY HOUSING ORDINANCE AND

IMPLEMENTATION
Town Planner Bendix, Planning Consultant Kohn, and BAE Planning Consultant Stephanie Hager presented recommendations to Council for the Towns Inclusionary Housing program.

Bendix provide an overview of what Inclusionary Housing is, and how it applies to the Town’s Housing Element update.

Council and Planning Commission held a detailed discussion related to the feasibility analysis and prototypes presented. They discussed density bonus, income levels, and the in-lief fee analysis and structure.

Public Comments:
• Jeff Morris
• Kelly Martin
Staff received direction to prepare an ordinance that will be presented to Council at a future meeting.

COUNCIL REPORTS/COMMENTS

ADJOURN

MINUTES
Town of Atherton
Joint Study Session City Council & Planning
Commission
JANUARY 8, 2025

SPECIAL MEETING

Town of Atherton City Council Special Meeting – December 4, 2024

Mayor Hawkins-Manuelian adjourned the meeting at 6:48 pm. ________________________
Anthony Suber, City Clerk

2022 2023 2024
January $ 3,932,174 $ 2,554,000 $ 1,283,765
February $ 1,535,792 $ 1,487,835 $ 1,581,542
March $ 2,338,442 $ 1,391,045 $ 1,715,865
April $ 7,114,054 $ 1,563,462 $ 1,935,667
May $ 1,895,271 $ 1,470,060 $ 1,978,239
June $ 2,452,489 $ 1,814,801 $ 1,208,355
July $ 3,336,861 $ 3,169,593 $ 3,965,335
August $ 2,254,058 $ 1,800,461 $ 3,403,932
September $ 1,722,938 $ 1,887,973 $ 1,681,357
October $ 1,495,823 $ 2,030,807 $ 2,499,762
November $ 1,317,065 $ 2,505,689 $ 2,332,189
December $ 2,051,605 $ 2,157,727 $ 1,695,376
$ 31,446,572 $ 23,833,453 $ 25,281,384
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2022 $3,932,174 $1,535,792 $2,338,442 $7,114,054 $1,895,271 $2,452,489 $3,336,861 $2,254,058 $1,722,938 $1,495,823 $1,317,065 $2,051,605 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $3,169,593 $1,800,461 $1,887,973 $2,030,807 $2,505,689 $2,157,727 2024 $1,283,765 $1,581,542 $1,715,865 $1,935,667 $1,978,239 $1,208,355 $3,965,335 $3,403,932 $1,681,357 $2,499,762 $2,332,189 $1,695,376 $-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

ITEM NO. 2

TOWN OF ATHERTON
CLAIMS LIST DECEMBER 2024
Previous Yr.

December
2024
December
2023
A/P Checks (#35005-35143)
Payroll Checks (#640-641)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 961,938
2,200
366,216
365,022
Amount
$1,126,426
297
534,225
496,779
DECEMBER 2024 Total $ 1,695,376 $2,157,727
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 640-641 (payroll), and 35005-35143 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,695,376 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 640-641 (payroll), and 35005-35143 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,695,376 are true and correct and are authorized for payment. _______________________________
Elizabeth Lewis
Mayor, Town of Atherton

SOURCE OF FUNDS
December
2024
December
2023
101 General Fund $ 1,462,833 $1,697,935
105 Tennis Fund 968 2,320
202 Measure A 910
203 Gas Tax 1,000
213 Library Fund 23,579 23,528
401 GF Projects 144,567 334,096
403 Ath Channel Drainage Dt 19,058
610 Equipment Replacement 36,950 90,396
615 General Liability Fund 709 1,364
616 Employee Benefits Funds 6,712 6,178
TOTAL $ 1,695,376 2,157,727

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35005 ABARCA GABRIELA 12/5/2024 12/2/2024 General Fund Police Lunch Critical Incident Response for Dispatchers Trng G. Abarca PD 12/2/24 18.00 35005 ABARCA GABRIELA 12/5/2024 12/2/2024 General Fund Police Mileage Critical Incident Response for Dispatchers Trng G. Abarca PD 12/2/24 18.76 35005 Total 36.76
35006 ADO PROFESSIONAL SOLUTIONS INC. 12/5/2024 13367040 General Fund DPW-Park Program Temp Event Mgmt Assist J. Banson HP Park 11/12/24 -11/15/24 1,536.00 35006 ADO PROFESSIONAL SOLUTIONS INC. 12/5/2024 13373645 General Fund DPW-Park Program Temp Event Mgmt Assist J. Banson HP Park 11/18/24 -11/22/24 376.00 35006 ADO PROFESSIONAL SOLUTIONS INC. 12/5/2024 13373645 General Fund DPW-Park Program Temp Event Mgmt Assist J. Banson HP Park 11/18/4 -11/22/24 680.00 35006 ADO PROFESSIONAL SOLUTIONS INC. 12/5/2024 13378539 General Fund Finance Temp Employee P. Morin Fin 11/25/24 -11/27/24 1,524.00 35006 ADO PROFESSIONAL SOLUTIONS INC. 12/5/2024 13378629 General Fund Administration Temp Employee Front Desk M. Gallagher Admin 11/25/24 -11/27/24 1,078.13 35006 Total 5,194.13
35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Accident (Pre-Tax) 209.16 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Cancer Ins(Pre-Tax) 48.51 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Dental Plan (Pre-Tax) 28.02 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Hosp. Conf. Id (Pre-Tax) 64.32 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Hosp.Conf.Id (After-Tax) 19.26 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Life Emp (After -Tax) 38.40 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Speci Health (After-Tax) 6.63 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Speci Health (Pre-Tax) 53.34 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac STD (After-Tax) 508.68 35007 AFLAC 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Aflac Vision Plan(Pre-Tax) 16.99 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Accident (Pre-Tax) 209.16 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Cancer Ins(Pre-Tax) 48.51 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Dental Plan (Pre-Tax) 28.02 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Hosp. Conf. Id (Pre-Tax) 64.32 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Hosp.Conf.Id (After-Tax) 19.26 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Life Emp (After -Tax) 38.40 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Speci Health (After-Tax) 6.63 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Speci Health (Pre-Tax) 53.34 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac STD (After-Tax) 508.68 35007 AFLAC 12/5/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Aflac Vision Plan(Pre-Tax) 16.99 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Accident (Pre-Tax) 209.16 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Cancer Ins(Pre-Tax) 48.51 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Dental Plan (Pre-Tax) 28.02 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Hosp. Conf. Id (Pre-Tax) 64.32 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Hosp.Conf.Id (After-Tax) 19.26 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Life Emp (After -Tax) 38.40 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Speci Health (After-Tax) 6.63 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Speci Health (Pre-Tax) 53.34 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac STD (After-Tax) 508.68 35007 AFLAC 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Aflac Vision Plan(Pre-Tax) 16.99 35007 Total 2,979.93
35008 ALHAMBRA 12/5/2024 21903512 112724 General Fund Administration Drinking Water Svcs Admin Nov 2024 258.81 35008 Total 258.81
35009 AMBRIZ ISMAEL CARDENAS 12/5/2024 51603 General Fund Administration Jumpers for Halloween Spooktacular Admin Oct 2024 1,475.00 35009 Total 1,475.00
Checks by Date - Detail by Check Number
For the Month of December 2024
Page

86 of 256
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35010 AT&T CALNET 3 12/5/2024 000022648813 General Fund Police BAN Acct #9391061602 PD 10/27/24 -11/26/24 638.67 35010 Total 638.67
35011 AT&T MOBILITY 12/5/2024 388102X11192024 General Fund Police Data Mobile Communications PD 10/12/24 -11/11/24 1,997.07 35011 Total 1,997.07
35012 BELL PLUMBING OF SAN MATEO INC. 12/5/2024 APW24-00354 General Fund Refund Road Bond Dep APW24-00354, 216 Park 2,500.00 35012 Total 2,500.00
35013 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/5/2024 9153611 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities Dec 2024 1,902.08 35013 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/5/2024 9153611 Library Fund Landscape Maint Svcs Library Dec 2024 2,258.33 35013 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/5/2024 9153678 General Fund DPW-Park Maint. Landscape Maint Svcs HP Park Dec 2024 18,823.17 35013 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/5/2024 9153678 Tennis Fund Landscape Maint Svcs Tennis Court Dec 2024 855.92 35013 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/5/2024 9155039 General Fund DPW-Street Maint. Landscape Maint Svcs El Camino Real Dec 2024 2,600.00 35013 Total 26,439.50
35014 BRINK'S INCORPORATED 12/5/2024 12732915 General Fund Finance Armored Transportation Svcs Credit Fin Oct 2024 (152.08) 35014 BRINK'S INCORPORATED 12/5/2024 12745731 General Fund Finance Armored Ttransportation Svcs Fin Nov 2024 330.25 35014 Total 178.17
35015 CAL MOTO 12/5/2024 3034098/1 General Fund Police Replace Front Fender & Paint White 2019 BMW PD Nov 2024 386.48 35015 CAL MOTO 12/5/2024 3034144/1 General Fund Police Replace Battery 2019 BMW PD Nov 2024 286.90 35015 CAL MOTO 12/5/2024 3034268/1 General Fund Police Renew Rear Tire Tubeless 2019 BMW PD Nov 2024 445.90 35015 Total 1,119.28
35016 CALIFORNIA STATE DISBURSEMENT UNIT 12/5/2024 503-11-2024 General Fund PR Batch 00503.11.2024 Garnishment 177.69 35016 Total 177.69
35017 CINTAS CORPORATION 12/5/2024 4205387718 General Fund Police (7) Traffic Mat, (1) Active Scraper PD Sep 2024 133.41 35017 CINTAS CORPORATION 12/5/2024 4206817057 General Fund Police (7) Traffic Mat, (1) Active Scraper PD Oct 2024 133.41 35017 CINTAS CORPORATION 12/5/2024 4208280687 General Fund Police (7) Traffic Mat, (1) Active Scraper PD Oct 2024 133.41 35017 CINTAS CORPORATION 12/5/2024 4209740720 General Fund Police (7) Traffic Mat, (1) Active Scraper PD Oct 2024 133.41 35017 Total 533.64
35018 CINTAS CORPORATION NO. 2 12/5/2024 5241269101 General Fund Police First Aid Supplies Refilled PD Nov 2024 73.04 35018 Total 73.04
35019 CITY OF REDWOOD CITY 12/5/2024 691009 General Fund Police Installed a New to 2017 Ford Explorer PD Oct 2024 229.50 35019 CITY OF REDWOOD CITY 12/5/2024 691009 General Fund Police PM C Service 2021 Chevy Tahoe PD Oct 2024 342.87 35019 CITY OF REDWOOD CITY 12/5/2024 691009 General Fund Police Replaced Right Rear Tire 2021 Chevy Tahoe PD Oct 2024 221.15 35019 CITY OF REDWOOD CITY 12/5/2024 691009 General Fund Police Replaced Engine Mount, Gasket, Air Filter, & Both Front Wiper Blades 2022 Chevy Tahoe PD Oct 2024 939.89
35019 CITY OF REDWOOD CITY 12/5/2024 691009 General Fund Police PM A Service 2023 Chavy Tahoe PD Oct 2024 348.18 35019 CITY OF REDWOOD CITY 12/5/2024 691009 General Fund DPW-Street Maint. Replaced Both Front Wipers Blades 2001 Dodge Dakota PW Street Oct 2024 55.20 35019 CITY OF REDWOOD CITY 12/5/2024 691010 General Fund DPW-Street Maint. Fuel Charges PW Street 9/16/24 -10/15/24 115.25 35019 Total 2,252.04
35020 COLMA POLICE DEPARTMENT 12/5/2024 11/21/2024 General Fund Police Reg Fee Inner Perspectives Leadership Trng I. Davidovich PD 11/21/24 600.00 35020 Total 600.00
35021 COMMERCIAL CONTROLS CORPORATION 12/5/2024 12042 General Fund Police Building Systems Support & Maintenance PD Dec 2024 3,202.00 35021 Total 3,202.00
35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Bridge Toll 2024 Code Enf Conf E. Dalby PD Nov 2024 10.00 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Breakfast 2024 Code Enf Conf E. Dalby PD 11/13/24 11.40 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Breakfast 2024 Code Enf Conf E. Dalby PD 11/14/24 17.55 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Dinner 2024 Code Enf Conf E. Dalby PD 11/11/24 20.49 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Dinner 2024 Code Enf Conf E. Dalby PD 11/14/24 24.28 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Lodging 2024 Code Enf ConfE. Dalby PD 11/11/24 -11/14/24 701.72 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Lunch 2024 Code Enf Conf E. Dalby PD 11/11/24 21.82 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Lunch 2024 Code Enf Conf E. Dalby PD 11/14/24 27.17 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Lyft 2024 Code Enf Conf E. Dalby PD 11/11/24 28.67 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Lyft 2024 Code Enf Conf E. Dalby PD 11/14/24 58.38 35022 DALBY ELIZABETH 12/5/2024 11/12/2024 General Fund Police Mileage 2024 Code Enf Conf E. Dalby PD 11/11/24 -11/14/24 37.52 35022 Total 959.00
35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Breakfast 2024 Code Enf Conf L. Daley PD 11/12/24 11.04 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Breakfast 2024 Code Enf Conf L. Daley PD 11/13/24 9.20 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Dinner 2024 Code Enf Conf L. Daley PD 11/11/24 18.57 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Dinner 2024 Code Enf Conf L. Daley PD 11/12/24 42.96 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Dinner 2024 Code Enf Conf L. Daley PD 11/13/24 35.39 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Dinner 2024 Code Enf Conf L. Daley PD 11/14/24 24.00 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Incidentals 2024 Code Enf Conf L. Daley PD 11/13/24 4.50 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Lunch 2024 Code Enf Conf L. Daley PD 11/11/24 12.02 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Lunch 2024 Code Enf Conf L. Daley PD 11/12/24 15.00 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Lunch 2024 Code Enf Conf L. Daley PD 11/14/24 35.00 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Lyft 2024 Code Enf Conf L. Daley PD 11/11/24 24.42 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Uber 2024 Code Enf Conf L. Daley PD 11/14/24 52.96 35023 DALEY LISA-MARIE 12/5/2024 11/12/2024 General Fund Police Lyft 2024 Code Enf Conf L. Daley PD 11/14/24 39.99 35023 Total 325.05
35024 DE LAGE LANDEN FINANCIAL SERVICES 12/5/2024 83225568 General Fund Police Lease Sharp MX-4071 Copier PD Nov 2024 243.64 35024 Total 243.64
35025 DELTA DENTAL OF CALIFORNIA 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Dental Ins 3,652.20 35025 DELTA DENTAL OF CALIFORNIA 12/5/2024 BE006330395 General Fund Police Dental J. Frew PD Dec 2024 97.74 35025 DELTA DENTAL OF CALIFORNIA 12/5/2024 BE006330395 General Fund Dental Cobra J. Wade PD Dec 2024 182.56 35025 Total 3,932.50
35026 DOUGLAS CHUNG KIM 12/5/2024 2868 GF Projects PM Services ECR Gap Closure Nov 2024 4,250.00 35026 DOUGLAS CHUNG KIM 12/5/2024 2869 GF Projects PM Services ECR Drainage Improvements Nov 2024 600.00 35026 Total 4,850.00
35027 DYNASTY CLEANERS 12/5/2024 Nov-24 General Fund Police Dry Cleaning Svcs PD Nov 2024 678.80 35027 Total 678.80
35028 FASTSIGNS OF REDWOOD CITY 12/5/2024 395-55525 General Fund Police (3) Alarm Signs, (1) Video Sign PD Nov 2024 153.83 35028 Total 153.83
35029 GRAPHICS ON THE EDGE 12/5/2024 5578 General Fund Police Decals Tahoe# 25 Reflective Roof/Logos/Letterings/Flags PD Nov 2024 505.47 35029 Total 505.47
35030

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 12/5/2024 37997632 General Fund Building (1/3) Lease Toshiba E-Studio 5015AC Copier & Overage Usage Bldg Nov 2024 238.85 35030

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 12/5/2024 37997632 General Fund DPW-Engineering (1/3) Lease Toshiba E-Studio 5015AC Copier & Overage Usage Eng Nov 2024 238.85 35030

GREAT AMERICA FINANCIAL SERVICES
CORPORATION 12/5/2024 37997632 General Fund Planning (1/3) Lease Toshiba E-Studio 5015AC Copier & Overage Usage Plng Nov 2024 238.85 35030 Total 716.55
35031 INTERWEST CONSULTING GROUP INC 12/5/2024 866843 GF Projects ADPL/Stockbridge Intersection Improvements Project Oct 2024 130.00 35031 INTERWEST CONSULTING GROUP INC 12/5/2024 866843 GF Projects HPP Playground Design Oct 2024 1,000.00 35031 INTERWEST CONSULTING GROUP INC 12/5/2024 866843 GF Projects Pavement Projects -Design Oct 2024 16,100.00 35031 INTERWEST CONSULTING GROUP INC 12/5/2024 866843 General Fund Building Surveying & Development Reviews Bldg Oct 2024 1,121.25 35031 Total 18,351.25
35032 JAY'S TOWING SERVICE 12/5/2024 36145 General Fund Police Tow Svc 2018 Ford Explorer PD Dec 2024 295.00 35032 Total 295.00
35033 JOE A. GONSALVES & SON 12/5/2024 162052 General Fund Administration RPPG Professional Legislative Svcs Admin Nov 2024 4,000.00 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35033 Total 4,000.00
35035 KIMLEY-HORN & ASSOC INC 12/5/2024 29947410 GF Projects Alameda De Las Pulgas Corridor Traffic & Safety Improvement Oct 2024 17,671.72 35035 Total 17,671.72
35036

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/5/2024 30910126 General Fund City Attorney Town Attorney Svcs Oct 2024 17,730.18 35036

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/5/2024 30910135 General Fund City Attorney Town Attorney Civic Center Oct 2024 220.50 35036

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/5/2024 30910136 General Fund City Attorney Town Attorney Green Waste Oct 2024 315.00 35036

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/5/2024 30910137 General Fund City Attorney Town Attorney Monsanto Oct 2024 94.50 35036

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/5/2024 30910138 General Fund Planning Town Attorney Housing Element Oct 2024 1,732.50 35036 Total 20,092.68
35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Dinner 2024 RIMS Conf D. Larsen PD 11/17/24 30.54 35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Dinner 2024 RIMS Conf D. Larsen PD 11/18/24 42.02 35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Dinner 2024 RIMS Conf D. Larsen PD 11/19/24 19.40 35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Dinner 2024 RIMS Conf D. Larsen PD 11/20/24 24.90 35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Dinner 2024 RIMS Conf D. Larsen PD 11/21/24 24.90 35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Lodging 2024 RIMS Conf D. Larsen PD 11/18-11/22/2024 873.40 35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Lunch 2024 RIMS Conf D. Larsen PD 11/18/24 23.76 35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Lunch 2024 RIMS Conf D. Larsen PD 11/21/24 18.59 35037 LARSEN DANIEL 12/5/2024 11/18/2024 General Fund Police Lyft 2024 RIMS Conf D. Larsen PD 11/18-11/22/2024 90.54 35037 Total 1,148.05
35038 METROPOLITAN PLANNING GROUP 12/5/2024 2004803 General Fund Planning Contract Planning Svcs Plng Oct 2024 84,706.25 35038 METROPOLITAN PLANNING GROUP 12/5/2024 2004804 General Fund Planning Objective Design Standards Plng Oct 2024 25,116.25 35038 METROPOLITAN PLANNING GROUP 12/5/2024 2004806 General Fund Planning Housing Element Update Plng Oct 2024 12,322.60 35038 Total 122,145.10
35039 MISTER SOFTEE NORCAL 12/5/2024 4977 General Fund Police (2) Ice Cream Trucks for 2 hrs of Services Halloween PD 10/25/24 1,962.00 35039 Total 1,962.00
35040 MOZAFFAR LOBAT OMIDVARI 12/5/2024 12/3/2024 General Fund Administration Notary Svcs Planning Admin 12/03/24 125.00 35040 Total 125.00
35041 NAVIENT BUSINESS PROCESSING GROUP 12/5/2024 T592232192895 General Fund Police Violation/Ticket Lic Plate #1627629 880 Thornton SB PD Oct 2024 77.75 35041 NAVIENT BUSINESS PROCESSING GROUP 12/5/2024 T592266445559 General Fund Police Violation/Ticket Lic Plate #3001736 880 Mowry NB PD Oct 2024 30.75 35041 Total 108.50
35042 PATRICK HAWKINS PRINTING INC. 12/5/2024 20817 General Fund Building (250) Business Cards A. Sanders Bldg Nov 2024 68.59 35042 Total 68.59
35043 PG&E 12/5/2024 PGE-MTPL/Nov2024 General Fund DPW-Park Maint. Acct0896302362-0 160 Watkins (GH) 10/22/24 -11/19/24 252.09 35043 PG&E 12/5/2024 PGE-MTPL/Nov2024 General Fund DPW-Street Maint. Acct3457969588-2 El Camino/Atherton Signal 10/22/24 -11/19/24 134.24 35043 PG&E 12/5/2024 PGE-MTPL/Nov2024 General Fund DPW-Street Maint. Acct7086226696-5 NE Cor Marsh/Middlefield Rd 10/17/24 -11/15/24 17.67 35043 PG&E 12/5/2024 PGE-MTPL/Nov2024 General Fund DPW-Street Maint. Acct8029699924-8 330 El Camino (Beacon Lights) 10/18/24 -11/16/24 61.90 35043 PG&E 12/5/2024 PGE-MTPL/Nov2024 General Fund DPW-Street Maint. Acct9291302548-9 Dinkelspiel (Corp Ofc/Storage)10/21/24 -11/18/24 108.16 35043 Total 574.06
35044 POWERPLAN 12/5/2024 1074168 General Fund DPW-Street Maint. Diagnose Hydro Leak -Repair & Replace O-Ring PW Street Oct 2024 1,058.68 35044 Total 1,058.68
35045 PRIORITY 1 PUBLIC SAFETY EQUIP. 12/5/2024 10001 Equipment Replacement Police Emerg Equipment for New 2024 Chevy Tahoe PD Nov 2024 30,357.51 35045 PRIORITY 1 PUBLIC SAFETY EQUIP. 12/5/2024 10005 Equipment Replacement Police Install Emerg Equipment New EV 2024 Chevy Blazer PD Dec 2024 3,296.25 35045 Total 33,653.76
35046 QUENCH USA INC. 12/5/2024 INV08244149 General Fund Police Drinking Water Svc PD 12/01/24 -12/31/24 125.19 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35046 Total 125.19
35047 RIVERA ED 12/5/2024 11/4-11/8/24 General Fund Police Lunch Basic Traffic Collision Investigation Trng E. Rivera PD 11/4/24 18.00 35047 RIVERA ED 12/5/2024 11/4-11/8/24 General Fund Police Lunch Basic Traffic Collision Investigation Trng E. Rivera PD 11/6/24 18.00 35047 RIVERA ED 12/5/2024 11/4-11/8/24 General Fund Police Lunch Basic Traffic Collision Investigation Trng E. Rivera PD 11/7/24 18.00 35047 RIVERA ED 12/5/2024 11/4-11/8/24 General Fund Police Mileage Basic Traffic Collision Investigation Trng E. Rivera PD Nov 2024 5.36 35047 Total 59.36
35048 SABRO COMMUNICATIONS INC 12/5/2024 2656-A General Fund Interdepartmental Troubleshooting (4) VoIP Phone Cabling Sep 2024 940.00 35048 Total 940.00
35049 SAFEGUARD BUSINESS SYSTEMS 12/5/2024 443476 General Fund Finance 2024 W2 & 1099 Forms Fin Nov 2024 117.77 35049 Total 117.77
35050 SAN MATEO CNTY FORENSIC LAB 12/5/2024 PS-INV104684 General Fund Police Phlebotomy Svcs PD Oct 2024 205.00 35050 Total 205.00
35051 SAN MATEO CNTY INFO SERV DEPT 12/5/2024 1YAT12410 General Fund Police (2) Microwave Mux DSO PD Oct 2024 164.51 35051 Total 164.51
35052

SAN MATEO CNTY PUBLIC SAFETY
COMMUNICATIONS 12/5/2024 ATPD-MSS 24-04 General Fund Police Message Switch PD Apr-Jun 2024 3,225.00 35052

SAN MATEO CNTY PUBLIC SAFETY
COMMUNICATIONS 12/5/2024 ATPD-MSS 25-02 General Fund Police Message Switch PD Oct-Dec 2024 3,233.25 35052 Total 6,458.25
35053 SMC DEPT OF EMER MGMT - JPA 12/5/2024 FY24-25 JPA001 General Fund Police Replacement Chk#34875-Dept of Emerg Mgmt -Joint Powers Agreement FY2024- 25 PD 43,402.00
35053 Total 43,402.00
35054

SOUTH BAY REGIONAL PUBLIC SAFETY
TRNG CONSORTIUM 12/5/2024 167713INV General Fund Police Dispatch CTO Trng G. Abarca PD 12/9/24 -12/13/24 170.00 35054 Total 170.00
35055

STATE OF CALIFORNIA DEPARTMENT OF
JUSTICE 12/5/2024 773869 General Fund Police (2) Fingerprint Apps PD Nov 2024 64.00 35055 Total 64.00
35056 STICKER FARMER LLC 12/5/2024 24281 General Fund Police (200) pcs Designs 4x4 Die Cut Stickers PD Nov 2024 421.09 35056 STICKER FARMER LLC 12/5/2024 24288 General Fund Police (1) Graphic Design Cartoon Style K9 Police Badge Maverick I. Davidovich PD Nov 2024 250.00
35056 STICKER FARMER LLC 12/5/2024 24289 General Fund Police (1) Graphic Design Cartoon Style K9 Police Badge Jessie D. Romero PD Nov 2024 250.00 35056 STICKER FARMER LLC 12/5/2024 24290 General Fund Police (1) Graphic Design Cartoon Style K9 Police Badge Emmy J. Fong PD Nov 2024 250.00 35056 Total 1,171.09
35057 SUAREZ AND MUNOZ CONSTRUCTION INC 12/5/2024 5 GF Projects Fair Oaks/Lloyden/Dinkelspeil Ln Intersection Improvements -5% Retention Nov 2024 (1,320.70)
35057 SUAREZ AND MUNOZ CONSTRUCTION INC 12/5/2024 5 GF Projects Fair Oaks/Lloyden/Dinkelspeil Ln Intersection Improvements Nov 2024 26,414.00 35057 Total 25,093.30
35058 SUPERION LLC 12/5/2024 425641 General Fund Planning (3) Additional Users -TRAKit9 Comm Dev Suite User License Fee Plng Nov 2024 12,960.00 35058 Total 12,960.00
35059 SYSERCO INC. 12/5/2024 15915 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town Dec 2024 1,819.65 35059 SYSERCO INC. 12/5/2024 15915 Library Fund Svc Support Program Energy Maint System Library Dec 2024 779.85 35059 Total 2,599.50
35060 TAYLOR JEFF 12/5/2024 11/18/2024 General Fund Police Breakfast FTO Update J. Taylor PD 11/18/24 3.75 35060 TAYLOR JEFF 12/5/2024 11/18/2024 General Fund Police Lunch FTO Update J. Taylor PD 11/18/24 14.25 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35060 TAYLOR JEFF 12/5/2024 11/18/2024 General Fund Police Lunch FTO Update J. Taylor PD 11/19/24 18.00 35060 TAYLOR JEFF 12/5/2024 11/18/2024 General Fund Police Lunch FTO Update J. Taylor PD 11/20/24 18.00 35060 Total 54.00
35061 TELECOMMUNICATIONS ENGINEERING 12/5/2024 49066 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Nov 2024 2,603.50 35061 Total 2,603.50
35062 TETRA TECH INC. 12/5/2024 52338422 GF Projects Upper Atherton Channel Relining Project Oct 2024 16,900.07 35062 TETRA TECH INC. 12/5/2024 52338422 Ath Channel Drainage Dt Upper Atherton Channel Relining Project Oct 2024 19,057.53 35062 Total 35,957.60
35063 TRIDENT K9 CONSULTING 12/5/2024 1643 General Fund Police K9 Maint Training Jessie D. Romero PD 11/4, 11/11, 11/18, & 11/25/24 600.00 35063 TRIDENT K9 CONSULTING 12/5/2024 1643 General Fund Police K9 Maint Training Maverick I. Davidovich PD 11/4, 11/11, 11/18, & 11/25/24 600.00 35063 Total 1,200.00
35064 VISION SERVICE PLAN 12/5/2024 821703504 General Fund Police Vision J. Frew PD Dec 2024 32.46 35064 VISION SERVICE PLAN 12/5/2024 821703504 General Fund Vision Cobra J. Wade PD Dec 2024 32.46 35064 VISION SERVICE PLAN 12/5/2024 501-11-2024 General Fund PR Batch 00501.11.2024 Vision Insurance 742.74 35064 Total 807.66
35065 WAGEWORKS INC. 12/5/2024 INV7214070 General Fund Police FSA Healthcare Compliance Fee PD Nov 2024 188.60 35065 Total 188.60
35066 WEST COAST ARBORISTS INC. 12/5/2024 221810 General Fund DPW-Street Maint.

Tree Maint Service Middlefield, Caltran Parking Lot, De Bell, Deodora, & James PW Streets 10/16/24-10/31/24 58,639.50
35066 Total 58,639.50
35067 ZONES IT SOLUTIONS INC. 12/5/2024 W10120590101 General Fund Interdepartmental (3) CSP Office 365 G3 GCC Nov 2024 203.23 35067 Total 203.23
35068
ABA-1 TRUCK & EQUIPMENT RENTAL
SERVICE INC. 12/12/2024 RC275242 General Fund DPW-Street Maint. Rental Med Skid Steer W/B PW Street Oct 2024 1,580.00 35068 Total 1,580.00
35069 ADO PROFESSIONAL SOLUTIONS INC. 12/12/2024 13378603 General Fund DPW-Park Program Temp Event Mgmt Assist J. Banson HP Park 11/25/24 -11/27/24 960.00 35069 ADO PROFESSIONAL SOLUTIONS INC. 12/12/2024 13378604 General Fund DPW-Park Program Temp Event Mgmt Assist J. Banson HP Park 12/2/24 -12/6/24 414.00 35069 ADO PROFESSIONAL SOLUTIONS INC. 12/12/2024 13378604 General Fund DPW-Park Program Temp Event Mgmt Assist J. Banson HP Park 12/2/24-12/6/24 354.00 35069 ADO PROFESSIONAL SOLUTIONS INC. 12/12/2024 13385032 General Fund Administration Temp Emp Front Desk M. Gallagher Admin 12/2/24 -12/6/24 1,793.17 35069 ADO PROFESSIONAL SOLUTIONS INC. 12/12/2024 13385425 General Fund Finance Temp Emp P. Morin Fin 12/2/24 -12/6/24 2,540.00 35069 Total 6,061.17
35070 ASSOCIATION OF BAY AREA 12/12/2024 AR036921 General Fund DPW-Park Program 150 Watkins 09/24/24 -10/22/24 2.80 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR036921 General Fund DPW-Park Program 150 Watkins HP Activity Bldg 9/24/24 -10/22/24 6.80 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR036921 General Fund DPW-Park Program 150 Watkins HPActivity Bldg True Up Allocation 9/24/24 -10/22/24 83.82 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR036921 General Fund DPW-Park Program 150 Watkins True Up Allocation 9/24/24 -10/22/24 83.82 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR036921 General Fund DPW-Park Maint. 160 Watkins (GH) True Up Allocation 9/24/24 -10/22/24 83.82 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR036921 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) 9/24/24 -10/22/24 140.32 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR036921 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard 9/21/24 -10/21/24 7.34 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR036921 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard True Up 9/24/24 -10/22/24 83.82 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR037190 General Fund DPW-Park Program 150 Watkins 10/23/24 -11/20/24 20.47 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR037190 General Fund DPW-Park Program 150 Watkins HP Activity Bldg 10/23/24 -11/20/24 0.69 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR037190 General Fund DPW-Park Program 150 Watkins HPActivity Bldg True Up Allocation 10/23/24 -11/20/24 79.80 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR037190 General Fund DPW-Park Program 150 Watkins True Up Allocation 10/23/24 -11/20/24 79.80 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR037190 General Fund DPW-Park Maint. 160 Watkins (GH) True Up Allocation 10/23/24 -11/20/24 79.80 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR037190 General Fund DPW-Park Maint. 160 Watkins (Gilmore House)10/23/24 -11/20/24 146.73 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR037190 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard 10/22/24 -11/19/24 5.46 35070 ASSOCIATION OF BAY AREA 12/12/2024 AR037190 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard True Up 10/22/24 -11/19/24 79.79 35070 Total 985.08
Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund DPW-Park Program 150 Watkins (Fire Protection) 11/1/24 -11/30/24 46.47 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 10/23/24 -11/21/24 163.83 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund DPW-Park Program 150 Watkins 10/23/24 -11/21/24 675.11 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund Administration 80 Fair Oaks (2 Meter) Admin 10/2/24 -10/30/24 29.94 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund Building 80 Fair Oaks (2 Meter) Bldg 10/2/24 -10/30/24 29.94 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund Police 80 Fair Oaks (2 Meter) PD 10/2/24 -10/30/24 359.22 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund Planning 80 Fair Oaks (2 Meter) Plng 10/2/24 -10/30/24 29.93 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 10/2/24 -10/30/24 29.93 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund Administration 80 Fair Oaks Admin 10/2/24 -10/30/24 35.70 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund Building 80 Fair Oaks Bldg 10/2/24 -10/30/24 35.71 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund Police 80 Fair Oaks PD 10/2/24 -10/30/24 428.45 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund Planning 80 Fair Oaks Plng 10/2/24 -10/30/24 35.70 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund DPW-Engineering 80 Fair Oaks PW 10/2/24 -10/30/24 35.71 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund DPW-Street Maint. Alameda/Atherton 10/2/24 -10/30/24 340.53 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund DPW-Street Maint. El Camino Real M#62327517 10/2/24 -10/30/24 340.53 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 General Fund DPW-Street Maint. El Camino Real M#62514200 10/2/24 -10/30/24 340.53 35071 CAL WATER SERVICE 12/12/2024 4726166666/Nov2024 Library Fund Library (Irrigation) 10/2/24 -10/30/24 5,136.23 35071 Total 8,093.46
35072 CALIFORNIA STATE DISBURSEMENT UNIT 12/12/2024 501-12-2024 General Fund PR Batch 00501.12.2024 Garnishment 177.69 35072 Total 177.69
35073 CAPITAL PROGRAM MANAGEMENT INC 12/12/2024 23-13-10 GF Projects PM Svc Upper Atherton Channel Assess & Relining Project Nov 2024 4,831.50 35073 Total 4,831.50
35074 CASSERLY EMILIA 12/12/2024 12/13/2024Bal General Fund Administration Santa Christopher for Town Holiday & Tree Lightning Admin 12/13/24 881.25 35074 Total 881.25
35075 CATERED TOO INC. 12/12/2024 14916 General Fund Administration Catering Svc for Holiday Party Admin 12/18/24 11,968.89 35075 CATERED TOO INC. 12/12/2024 15012 General Fund Administration Hot Chocolate, Coffee & Tea Station for Holiday & Tree Lighting Admin 12/13/24 1,022.05 35075 Total 12,990.94
35076 CHEN DAVE 12/12/2024 APW21-00097 General Fund Refund Road Bond Dep APW21-00097, 347 Fletcher 2,500.00 35076 CHEN DAVE 12/12/2024 APW21-00342 General Fund Refund RoadBond Dep APW21-00342, 347 Fletcher 2,500.00 35076 Total 5,000.00
35077 DUCKY'S CAR WASH LLC 12/12/2024 December52024 General Fund Police Car Wash Svcs PD 11/4/24 -11/30/24 103.41 35077 DUCKY'S CAR WASH LLC 12/12/2024 November272024 General Fund Police Car Wash Svcs PD 10/21/24 -10/27/24 103.41 35077 Total 206.82
35078 ELMER ROBERT EASTMAN JR. 12/12/2024 918 General Fund Police (1) Background Investigation & Report Sergeant App PD Dec 2024 1,700.00 35078 Total 1,700.00
35079 EMBARCADERO MEDIA 12/12/2024 82498 General Fund Planning Legal Ad Notice of Public Hearing Plng 12/11/24 840.00 35079 Total 840.00
35080 INFINITY TECHNOLOGIES 12/12/2024 3183 General Fund Interdepartmental (1) Cable Nov 2024 10.88 35080 INFINITY TECHNOLOGIES 12/12/2024 3183 General Fund Interdepartmental Contract IT Support Svcs Nov 2024 13,600.00 35080 INFINITY TECHNOLOGIES 12/12/2024 3183 General Fund Interdepartmental (1) Curved UltraWide Monitor Nov 2024 365.93 35080 INFINITY TECHNOLOGIES 12/12/2024 3183 General Fund Interdepartmental Datto Spanning Office 365 Nov 2024 220.50 35080 INFINITY TECHNOLOGIES 12/12/2024 3183 General Fund Interdepartmental Camera System Maint Svc HP Park Nov 2024 260.00 35080 INFINITY TECHNOLOGIES 12/12/2024 3195 General Fund Planning General GIS Support Nov 2024 2,282.50 35080 Total 16,739.81
35081 KAVERIPATNAM DIVYA 12/12/2024 BP24-00744 General Fund Refund Permit Cancellation BP24-00744, 315 Fletcher 2,175.00 35081 Total 2,175.00
35082 KEVIN KASHIWAHARA 12/12/2024 2024-029 General Fund Police (1) Background Investigation Management Analyst I App PD Dec 2024 1,500.00 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35082 Total 1,500.00
35083 MCCULLEY STEVE 12/12/2024 12032024 General Fund Police Dinner Police Chief Retreat S. McCulley PD 12/3/24 26.22 35083 MCCULLEY STEVE 12/12/2024 12032024 General Fund Police Dinner Police Chief Retreat S. McCulley PD 12/4/24 42.05 35083 MCCULLEY STEVE 12/12/2024 12032024 General Fund Police Dinner Police Chief Retreat S. McCulley PD 12/5/24 69.00 35083 MCCULLEY STEVE 12/12/2024 12032024 General Fund Police Lodging Police Chief Retreat S. McCulley PD 12/3/24 -12/6/24 756.81 35083 MCCULLEY STEVE 12/12/2024 12032024A General Fund Police Lodging Police Chief Retreat G. Dawson PD 12/3/24 -12/6/24 756.81 35083 Total 1,650.89
35084 MCE CORPORATION 12/12/2024 2411029 General Fund DPW-Building Maint. Contract Maintenance Svc Facilities Nov 2024 1,522.01 35084 MCE CORPORATION 12/12/2024 2411029 Library Fund Contract Maintenance Svc Library Nov 2024 967.31 35084 MCE CORPORATION 12/12/2024 2411029 General Fund DPW-Park Maint. Contract Maintenance Svc HP Park Nov 2024 9,567.36 35084 MCE CORPORATION 12/12/2024 2411029 General Fund DPW-Street Maint. Contract Maintenance Svc PW Streets Nov 2024 47,483.90 35084 Total 59,540.58
35085 METROPOLITAN PLANNING GROUP 12/12/2024 2004750 General Fund Planning Town of Atherton -Objective Standards Plng Sep 2024 440.00 35085 Total 440.00
35086 MIP V WASTE (ECI) AIV LP 12/12/2024 2024112060 General Fund Administration Z-Best Organic Compost Blend Cyd Admin Nov 2024 886.74 35086 Total 886.74
35087 ODP BUSINESS SOLUTIONS LLC 12/12/2024 395370842001 General Fund Police (3) ct Paper PD Nov 2024 152.64 35087 ODP BUSINESS SOLUTIONS LLC 12/12/2024 396224973001 General Fund Administration (1) ct Paper Admin Dec 2024 76.06 35087 ODP BUSINESS SOLUTIONS LLC 12/12/2024 400863567001 General Fund Finance (3) bx Envelope for Payroll Fin Dec 2024 57.06 35087 Total 285.76
35088 PITNEY BOWES BANK INC. 12/12/2024 0276-2882Dec3 General Fund Interdepartmental Meter Refill & Tran Fee Town Postage Nov & Dec 2024 1,212.75 35088 Total 1,212.75
35089 PLAN JPA 12/12/2024 PLAN-0200 General Liability Fund Gen Liability Claim# 4A230521TQH-0001 Nov 2024 709.50 35089 Total 709.50
35090 SCA OF CA LLC 12/12/2024 24000992 General Fund DPW-Street Maint. Street Sweeping Services Nov 2024 2,249.10 35090 Total 2,249.10
35091 SMELLY MEL'S PLUMBING INC 12/12/2024 APW24-00164 General Fund Refund Road Bond Dep APW24-00164, 69 Tuscaloosa 2,500.00 35091 Total 2,500.00
35092 TOSHIBA FINANCIAL SERVICES 12/12/2024 38092271 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Dec 2024 813.75 35092 Total 813.75
35093 WEST COAST ARBORISTS INC. 12/12/2024 222535 General Fund DPW-Park Maint. Tree Maintenance Svcs HP Park 11/1/24 -11/15/24 21,195.00 35093 Total 21,195.00
35094 AT&T CALNET 3 12/18/2024 000022683807 General Fund Police BAN Account #9391080028 PD 11/01/24 -11/30/24 1,631.76 35094 AT&T CALNET 3 12/18/2024 000022715851 General Fund Police BAN Account #9391062302 PD 10/10/24 -11/9/24 570.33 35094 AT&T CALNET 3 12/18/2024 000022715851 General Fund Police BAN Account #9391062302 PD 11/10/24 -12/9/24 595.30 35094 Total 2,797.39
35095 COMCAST BUSINESS 12/18/2024 0243773Dec2024 General Fund Interdepartmental Internet Services Town 12/10/24 -1/9/25 230.01 35095 Total 230.01
35096 COULTAS CHRISTINE 12/18/2024 51 General Fund Administration Leaf Blower Rebate C. Coultas Admin Dec 2024 217.66 35096 Total 217.66
35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 1649/11-22-24AS General Fund Finance Late Payment Charge Fin Nov 2024 70.72 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 1649/11-22-24AS General Fund Administration VistaSocial.com A. Suber Admin Nov 2024 30.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 785.67 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 885.68 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 43.74 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 69.08 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 15.57 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 19.48 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 785.68 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 42.65 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Appreciation Dinner ADAPT PD Nov 2024 45.50 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Recognition Dinner ADAPT PD Oct 2024 24.05 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police (500) 4/4 Canine Cards PD Nov 2024 604.52 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police First Aid Kit for Outreach Events PD Nov 2024 43.65 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Fruits Healthy Snacks PD Nov 2024 80.22 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Fruits Healthy Snacks PD Nov 2024 68.57 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Fruits Healthy Snacks PD Oct 2024 76.13 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police IT Item PD Oct 2024 112.21 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police IT Item Returned PD Nov 2024 (112.21) 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police K9 Grooming Emmy J. Fong PD Oct 2024 114.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police (1) Safety Guard Ladder Extension System PD Nov 2024 262.43 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police (1) Fiberglass Extension Ladder to Access Roof for Drone PD Oct 2024 657.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police MailChimp (2500) Contacts ADAPT 51.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police American Society of Evidence Based Policing Membership PD Nov 2024 40.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Office Supplies PD Nov 2024 66.45 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Refreshments for ADAPT Meeting PD Nov 2024 22.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Refreshments for Staff Meeting PD Nov 2024 64.47 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Refresments for ADAPT Meeting PD Nov 2024 24.41 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 3850/11-22-24AP General Fund Police Ribbon Magnet for Patrol Vehicles PD Oct 2024 95.05 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4525/11-22-24HL General Fund DPW-Building Maint. (2)pk Replacement Filters PW Nov 2024 317.16 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4525/11-22-24HL General Fund Building (1/3) bx Starbuck Pike Place, (1/3) bx Original Donut Coffee K Cups Bldg Sep 2024 26.32
35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4525/11-22-24HL General Fund DPW-Engineering (1/3) bx Starbuck Pike Place, (1/3) bx Original Donut Coffee K Cups PW Eng Sep 2024 26.33
35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4525/11-22-24HL General Fund Planning (1/3) bx Starbuck Pike Place, (1/3) bx Original Donut Coffee K Cups Plng Sep 2024 26.32
35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4525/11-22-24HL General Fund DPW-Park Maint. Pizza for Park & Recreation Meeting 11/6/24 217.39 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4525/11-22-24HL General Fund DPW-Engineering Software/Management Analyst PW Nov 2024 99.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police (8) Boarding K9 Jessie D. Romero PD Nov 2024 304.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police (45) Healthy Meals Program PD 11/4/24 -11/10/24 540.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police (45) Healthy Meals Program PD 10/14/24 -10/20/24 540.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police (45) Healthy Meals Program PD 10/21/24 -10/27/24 540.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police (45) Healthy Meals Program PD 10/28/24 -11/3/24 540.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police Airfare San Diego Conf D. Larsen PD 11/17/24 -11/22/24 257.08 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police (2) Filtered Water Machines PD Nov 2024 125.19 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police Lodging Conf E. Daley PD Nov 2024 693.72 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police Lunches Drone Trng PD 10/30/24 266.53 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police Investigative Svcs PD Nov 2024 75.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police (1) Pre-Employment Polygraph Exam Sgt Candidate PD Nov 2024 325.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 4635/11-22-24DL General Fund Police (1) Swat Helmet Microphone D. Romero PD Nov 2024 329.80 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 6235/11-22-24WB General Fund DPW-Park Maint. (4) bg Bluegrass Lawn Seed HP Park Oct 2024 343.79 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 6235/11-22-24WB General Fund DPW-Street Maint. (1) Extension Cords,(1) Flashlights & Tarps MCE PW Nov 2024 153.68 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 6235/11-22-24WB General Fund DPW-Park Program (1) Mop, Cleaners, Step, Ladder, Scrub Brush & Batteries for Event Svcs HP Park Nov 2024 220.91
35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 6235/11-22-24WB General Fund DPW-Park Maint. (2) Sign for Bathroom HP Park Nov 2024 55.31 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 6235/11-22-24WB Tennis Fund (3) Sign for Pickle Ball Tennis Court HP Park Nov 2024 112.08 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 6235/11-22-24WB Library Fund (1) Sign for Heritage Room Library Nov 2024 33.16 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7361/11-22-24GR General Fund Administration 75K Maint Svc CM Veh Admin Nov 2024 444.74 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7361/11-22-24GR General Fund Administration Canva CM G. Rodericks Admin Oct 2024 38.99 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7361/11-22-24GR General Fund Administration Canva CM G. Rodericks Admin Oct 2024 554.99 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7361/11-22-24GR General Fund Administration Car Wash CM G. Rodericks Admin Nov 2024 64.99 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police Apple Storage E. Madrigal PD Nov 2024 0.99 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police Barbell Clamps PD Nov 2024 65.46 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (1) pk AA Batteries, (1) pk AAA Batteries PD Nov 2024 36.62 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (3) Set Protector Dividers PD Oct 2024 28.86 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (1) Staples PD Nov 2024 13.52 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (1) pk Ring Binder PD Oct 2024 27.55 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (1) Cargo Box for K9 Vehicle PD Nov 2024 837.95 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (2) pk Color Ink for Sgts Office PD Nov 2024 176.16 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (2) Black Ink for Sgts Office PD Nov 2024 127.86 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (2) Disinfectant Wipes, (1) bx Tissue PD Nov 2024 62.76 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (1) Nespresso Machine PD Nov 2024 219.73 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (1) Nespresso Machine Refund PD Nov 2024 (219.73) 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (2) pk Post It Notes PD Nov 2024 28.51 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (1) TV for Drone Vehicle PD Oct 2024 201.86 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7603/11-22-24EM General Fund Police (1) 2.5 Lb & (1) 5 Lb Weight Plates PD Nov 2024 112.55 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7629/11-22-24CS General Fund Interdepartmental Business Dropbox Nov 2024 90.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7629/11-22-24CS General Fund Administration Grammarly.com Subscriber Admin Nov 2024 144.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7629/11-22-24CS General Fund Administration (2) Markers, (1) Easel, (1) Tape for ADU Mixer & Comm Events Admin Nov 2024 103.85 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7629/11-22-24CS General Fund Administration Food Items for ADU Mixer Admin Nov 2024 60.21 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7629/11-22-24CS General Fund Administration Microsoft Subscriber Admin Nov 2024 1.00 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7629/11-22-24CS General Fund Administration Snacks for Break Room & Council Chamber Admin Nov 2024 288.75 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7629/11-22-24CS General Fund Administration Dinner for Council Meeting Admin 11/20/24 309.05 35097 IMPAC. GOVERNMENT SERVICES 12/18/2024 7629/11-22-24CS General Fund Interdepartmental Zoom Membership Nov 2024 368.90 35097 Total 15,445.61
35098 IRON MOUNTAIN INC 12/18/2024 JWPD320 General Fund Police On-Site Shredding & Storage Svc PD 9/25/24 -10/22/24 319.86 35098 IRON MOUNTAIN INC 12/18/2024 JYLS283 General Fund Police On-Site Shredding & Storage Svc PD 10/23/24 -11/25/24 432.30 35098 Total 752.16
35099 JANZ JAMES R 12/18/2024 50 General Fund Administration Leaf Blower Rebate. J. Janz Admin Dec 2024 215.85 35099 Total 215.85
35100 JOE A. GONSALVES & SON 12/18/2024 162125 General Fund Administration RPPG Professional Legislative Svcs Dec 2024 4,000.00 35100 Total 4,000.00
35101

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/18/2024 30910474 General Fund City Attorney Town Attorney Nov 2024 17,073.70 35101

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/18/2024 30910482 General Fund City Attorney Town Attorney Civic Center Nov 2024 126.00 35101

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/18/2024 30910483 General Fund City Attorney Town Attorney Green Waste Nov 2024 1,291.50 35101

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/18/2024 30910484 General Fund City Attorney Town Attorney Monsanto Nov 2024 63.00 35101

KRONICK MOSKOVITZ TIEDEMANN &
GIRARD 12/18/2024 30910485 General Fund Planning Town Attorney Housing Element Nov 2024 126.00 35101 Total 18,680.20
35102 LAU BRIGETTE 12/18/2024 54 General Fund Administration Leaf Blower Rebate B. Lau Admin Dec 2024 250.00 35102 Total 250.00
35103 MANUELIAN GEORGE 12/18/2024 54 General Fund Administration Leaf Blower Rebate G. Manuelian Admin Dec 2024 250.00 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35103 Total 250.00
35104 McKAY MARY RITA 12/18/2024 52 General Fund Administration Leaf Blower Rebate M. McKay Admin Dec 2024 250.00 35104 Total 250.00
35105 METROPOLITAN PLANNING GROUP 12/18/2024 2004839 General Fund Planning Town of Atherton -Objective Standards Plng Nov 2024 440.00 35105 METROPOLITAN PLANNING GROUP 12/18/2024 2004840 General Fund Planning Contract Planning Services Plng Nov 2024 82,827.50 35105 METROPOLITAN PLANNING GROUP 12/18/2024 2004841 General Fund Planning Town of Atherton Housing Element Update Plng Nov 2024 3,718.00 35105 Total 86,985.50
35106 MUNISERVICES LLC 12/18/2024 INV06-019992 General Fund Finance Business License Admin Svcs Fin Nov 2024 2,525.00 35106 Total 2,525.00
35107 MYERS-STEVENS & TOOHEY CO. INC. 12/18/2024 1435966 General Fund Police Long-Term Disability Ins PD Dec 2024 384.00 35107 MYERS-STEVENS & TOOHEY CO. INC. 12/18/2024 1435966 General Fund Police Short-Term Disability Ins PD Dec 2024 384.00 35107 Total 768.00
35108 NAPOLI STEVE 12/18/2024 53 General Fund Administration Leaf Blower Rebate S. Napoli Admin Dec 2024 250.00 35108 Total 250.00
35109 PG&E 12/18/2024 11940786962/Nov2024 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber 10/17/24 -11/15/24 503.98 35109 PG&E 12/18/2024 11940786962/Nov2024 General Fund Building Civic Center 80 Fair Oaks Bldg 10/17/24 -11/15/24 503.98 35109 PG&E 12/18/2024 11940786962/Nov2024 Library Fund Civic Center 80 Fair Oaks Library 10/17/24 -11/15/24 8,063.70 35109 PG&E 12/18/2024 11940786962/Nov2024 General Fund Police Civic Center 80 Fair Oaks PD 10/17/24 -11/15/24 10,079.62 35109 PG&E 12/18/2024 11940786962/Nov2024 General Fund Planning Civic Center 80 Fair Oaks Plng 10/17/24 -11/15/24 503.98 35109 PG&E 12/18/2024 11940786962/Nov2024 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW 10/17/24 -11/15/24 503.98 35109 PG&E 12/18/2024 56788311910/Nov2024 General Fund DPW-Park Program Activity Bldg 150 Watkins 10/28/24 -11/25/24 172.03 35109 PG&E 12/18/2024 56788311910/Nov2024 General Fund DPW-Park Program Modular Bldg 150 Watkins 10/28/24 -11/25/24 623.55 35109 PG&E 12/18/2024 56788311910/Nov2024 General Fund DPW-Park Maint. Pump150 Watkins 10/28/24 -11/25/24 550.87 35109 PG&E 12/18/2024 56788311910/Nov2024 General Fund DPW-Street Maint. Signal Marsh-Middlefield 10/23/24 -11/20/24 78.09 35109 PG&E 12/18/2024 56788311910/Nov2024 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 10/23/24 -11/20/24 95.86 35109 PG&E 12/18/2024 56788311910/Nov2024 General Fund DPW-Street Maint. Street Lights 10/29/24 -11/26/24 5,403.53 35109 Total 27,083.17
35110

SAN MATEO CNTY HUMAN RESOURCE
DEPT 12/18/2024 TCSMCFY25MO13 General Fund Administration SMC Trng Consortium FY24/25 Membership Admin Sep 2024 610.00 35110 Total 610.00
35111 SMCPCSA 12/18/2024 2025-01 General Fund Police 2025 SMCPCS Assoc Membership PD Dec 2024 1,250.00 35111 Total 1,250.00
35112 TERRYBERRY 12/18/2024 S26571 General Fund DPW-Park Maint. (1) Years of Service Awards Folio Kits HP Park Dec 2024 25.20 35112 TERRYBERRY 12/18/2024 S26571 General Fund Police (7) Years of Service Awards Folio Kits PD Dec 2024 179.61 35112 Total 204.81
35113 TOSHIBA FINANCIAL SERVICES 12/18/2024 38103943 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Usage for Color Images Admin Dec 2024 711.19
35113 TOSHIBA FINANCIAL SERVICES 12/18/2024 38103943 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Dec 2024 1,466.50 35113 Total 2,177.69
35114 ZEEL NETWORKS INC. 12/18/2024 OE037055 General Fund Administration Wellness Chair Massages Admin 11/07/24 417.00 35114 Total 417.00
35115 ABARCA GABRIELA 12/23/2024 12/9/2024 General Fund Police Lunch CTO Trng G. Abarca PD 12/10/24 15.39 35115 ABARCA GABRIELA 12/23/2024 12/9/2024 General Fund Police Lunch CTO Trng G. Abarca PD 12/11/24 14.22 35115 ABARCA GABRIELA 12/23/2024 12/9/2024 General Fund Police Lunch CTO Trng G. Abarca PD 12/12/24 14.16 35115 ABARCA GABRIELA 12/23/2024 12/9/2024 General Fund Police Lunch CTO Trng G. Abarca PD 12/13/24 18.62 35115 ABARCA GABRIELA 12/23/2024 12/9/2024 General Fund Police Lunch CTO Trng G. Abarca PD 12/9/24 16.93 35115 ABARCA GABRIELA 12/23/2024 12/9/2024 General Fund Police Mileage CTO Trng G. Abarca PD 12/9/24 -12/13/24 41.54 35115 Total 120.86
Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35116 ADO PROFESSIONAL SOLUTIONS INC. 12/23/2024 13391363 General Fund Administration Temp Emp Front Desk M. Gallagher Admin 12/9/24 -12/14/24 2,565.59 35116 ADO PROFESSIONAL SOLUTIONS INC. 12/23/2024 13394755 General Fund Finance Temp Emp P. Morin Fin 12/9/24 -12/13/24 2,032.00 35116 Total 4,597.59
35117 CITY OF REDWOOD CITY 12/23/2024 696010 General Fund DPW-Street Maint. Fuel Charges PW Street 11/15/24 -12/15/24 140.52 35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police Replaced Left Front Tire, Rotated Tires Chev Silvarado PD Dec 2024 502.93 35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police PM A Svc Chev Silverado PD Dec 2024 331.55 35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police PM A Svc Ford Explorer PD Dec 2024 324.71 35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police Performed Express Svc Ford Interceptor PD Dec 2024 147.87 35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police Inspected & Diagnose Siren & Horn Making Pop Sound Ford Interceptor PD Dec 2024 294.74
35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police Installed Led Front Head Lamp Bulb, Wiper Blades Toyota Camry PD Dec 2024 158.37 35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police PM Svc E Toyota Camry PD Dec 2024 150.09 35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police PM Svc E Toyota Camry PD Dec 2024 143.22 35117 CITY OF REDWOOD CITY 12/23/2024 696011 General Fund Police Replace Front Wiper Blades Toyota Camry PD Dec 2024 9.44 35117 Total 2,203.44
35118 CRITTENDEN HOWARD 12/23/2024 12/19/2024 General Fund Administration Atherton Clock Committee Expenses Admin 12/24/23 -10/5/24 327.66 35118 Total 327.66
35119 DATAWORKS PLUS LLC 12/23/2024 24-2153 General Fund Police (1) Evolution Device w/Single Finger Capture PD Dec 2024 3,725.16 35119 Total 3,725.16
35120

DE LAGE LANDEN FINANCIAL SERVICES
INC. 12/23/2024 83109318 General Fund Police Lease Sharp MX-4071 Copier PD 10/1/24 -10/31/24 243.64 35120

DE LAGE LANDEN FINANCIAL SERVICES
INC. 12/23/2024 83117920 General Fund Police Lease Sharp BP-70M36 Copier PD 10/1/24 -10/31/24 238.73 35120

DE LAGE LANDEN FINANCIAL SERVICES
INC. 12/23/2024 83225568 General Fund Police Lease Sharp MX-4071 Copier PD 11/1/24 -11/30/24 255.83 35120

DE LAGE LANDEN FINANCIAL SERVICES
INC. 12/23/2024 83235228 General Fund Police Lease Sharp BP-70M36 Copier PD 11/1/24 -11/30/24 238.73 35120 Total 976.93
35121 FREYER & LAURETA INC. 12/23/2024 24-757 GF Projects ECR Long Range Drainage Improvements Project Nov 2024 18,346.00 35121 Total 18,346.00
35122 GARAVAGLIA ARCHITECTURE INC. 12/23/2024 20240368 GF Projects Atherton Rail Station Building Improvements Nov 2024 1,561.50 35122 GARAVAGLIA ARCHITECTURE INC. 12/23/2024 20240368A GF Projects Atherton Rail Station Building Improvements Nov 2024 8,258.75 35122 Total 9,820.25
35123 INTERWEST CONSULTING GROUP INC 12/23/2024 976519 General Fund Building Contract Bldg & Safety Svcs -58% Rev Bldg Nov 2024 43,305.06 35123 INTERWEST CONSULTING GROUP INC 12/23/2024 976519 General Fund Building Reimb Lease Dell Computer Bldg Nov 2024 (148.92) 35123 Total 43,156.14
35124 KIMLEY-HORN & ASSOC INC 12/23/2024 30338968 GF Projects Alameda De Las Pulgas Corridor Traffic & Safety Improvement Project Nov 2024 29,824.54 35124 Total 29,824.54
35125 KREFELD'S AWARDS INC 12/23/2024 35285 General Fund Administration (5) Rosewood Plaques w/ Acrylic Over-Lay & Black Plates, (5) Engraving City Council Admin Dec 2024 1,350.78
35125 Total 1,350.78
35126 LARSEN DANIEL 12/23/2024 12/9/2024 General Fund Police Dinner Executive Development Trng D. Larsen PD 12/11/24 34.48 35126 LARSEN DANIEL 12/23/2024 12/9/2024 General Fund Police Dinner Executive Development Trng D. Larsen PD 12/12/24 12.33 35126 LARSEN DANIEL 12/23/2024 12/9/2024 General Fund Police Lodging Executive Development Trng D. Larsen PD 12/9/24 -12/13/24 873.40 35126 LARSEN DANIEL 12/23/2024 12/9/2024 General Fund Police Lunch Executive Development Trng D. Larsen PD 12/10/24 24.90 35126 LARSEN DANIEL 12/23/2024 12/9/2024 General Fund Police Lunch Executive Development Trng D. Larsen PD 12/11/24 33.60 35126 LARSEN DANIEL 12/23/2024 12/9/2024 General Fund Police Lunch Executive Development Trng D. Larsen PD 12/12/24 19.01 Page

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35126 LARSEN DANIEL 12/23/2024 12/9/2024 General Fund Police Lunch Executive Development Trng D. Larsen PD 12/9/24 35.08 35126 LARSEN DANIEL 12/23/2024 12/9/2024 General Fund Police Lyft Executive Development Trng D. Larsen PD 12/9-12/13/24 31.99 35126 Total 1,064.79
35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 400590344001 General Fund Building (1) WallBoard, (1) DeskPad, (1) Legal Pad Bldg Dec 2024 35.71 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 400863567002 General Fund Finance (1) ct Paper Fin Dec 2024 51.40 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 400895130001 General Fund DPW-Engineering (1) Headset Bldg Dec 2024 54.68 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 400895169002 General Fund Building (1/3) ct Paper Bldg Dec 2024 17.13 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 400895169002 General Fund DPW-Engineering (1/3) ct Paper PW Eng Dec 2024 17.13 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 400895169002 General Fund Planning (1/3) ct Paper Plng Dec 2024 17.14 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401003822001 General Fund Building (1) USB Cable Bldg Dec 2024 23.40 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401218635001 General Fund Building (1) pk Black Pens Bldg Dec 2024 20.44 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401219232001 General Fund Building (1) dz Gel Black Pens Bldg Dec 2024 14.35 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401219233001 General Fund Planning (1) 3Ft Charger Lighting Plng Dec 2024 37.18 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401219234001 General Fund Building (1) Screwdriver Set Bldg Dec 2024 23.61 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401462458001 General Fund Building (1/3) pk AA Batteries, (1/3) pk AAA Batteries, (2/3) pk Tissues Bldg Dec 2024 21.71 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401462458001 General Fund DPW-Engineering (1/3) pk AA Batteries, (1/3) pk AAA Batteries, (2/3) pk Tissues PW Eng Dec 2024 21.71 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401462458001 General Fund Planning (1/3) pk AA Batteries, (1/3) pk AAA Batteries, (2/3) pk Tissues Plng Dec 2024 21.70 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401698305001 General Fund Building (2/3) Wall Boards, (2/3) DeskPads Bldg Dec 2024 31.93 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401698305001 General Fund DPW-Engineering (2/3) Wall Boards, (2/3) DeskPads PW Eng Dec 2024 31.92 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401698305001 General Fund Planning (2/3) Wall Boards, (2/3) DeskPads Plng Dec 2024 31.92 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401701714001 General Fund Building (2/3) WallBoards Bldg Dec 2024 22.23 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401701714001 General Fund DPW-Engineering (2/3) WallBoards PW Eng Dec 2024 22.23 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 401701714001 General Fund Planning (2/3) WallBoards Plng Dec 2024 22.22 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 402762856001 General Fund Building (2/3) pk Almond Bldg Dec 2024 18.73 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 402762856001 General Fund DPW-Engineering (2/3) pk Almond PW Eng Dec 2024 18.73 35127 ODP BUSINESS SOLUTIONS LLC 12/23/2024 402762856001 General Fund Planning (2/3) pk Almond Plng Dec 2024 18.72 35127 Total 595.92
35128 PATRICK HAWKINS PRINTING INC. 12/23/2024 20842 General Fund DPW-Engineering (250) Business Cards B. Talavera PW Eng Dec 2024 53.59 35128 PATRICK HAWKINS PRINTING INC. 12/23/2024 20847 General Fund Planning (250) Business Cards G. Martin Plng Dec 2024 68.59 35128 Total 122.18
35129 PRIORITY 1 PUBLIC SAFETY EQUIP. 12/23/2024 10017 Equipment Replacement Police Install Emerg Equip for New EV Chevy Blaze Chief Veh PD Dec 2024 3,296.25 35129 Total 3,296.25
35130 SABAH INTERNATIONAL INC. 12/23/2024 PI0021534 Library Fund Perform Install & Test Existing Equipment for Library Dec 2024 1,040.00 35130 Total 1,040.00
35131 SAN MATEO CNTY CONTROLLERS OFFICE 12/23/2024 Nov-24 General Fund Allocation of Parking Penalties PD Nov 2024 137.50 35131 Total 137.50
35132 SAN MATEO CNTY INFO SERV DEPT 12/23/2024 1YAT12411 General Fund Police (2) Microwave Mux DSO PD Nov 2024 164.51 35132 Total 164.51
35133

SAN MATEO CNTY PUBLIC SAFETY
COMMUNICATIONS 12/23/2024 ATPD-MSS 25-02 General Fund Police Message Switch Fee PD Oct-Dec 2024 3,323.25 35133 Total 3,323.25
35134 SHARP ELECTRONICS CORPORATION 12/23/2024 9005120172 General Fund Police (946) Billable Copies Color PD 08/30/24 -11/29/24 59.28 35134 Total 59.28
35135

STATE OF CALIFORNIA DEPARTMENT OF
JUSTICE 12/23/2024 780878 General Fund Police (2) Fingerprint Apps, Child Abuse Index, Peace Officer PD Nov 2024 98.00 35135 Total 98.00
Page

98 of 256
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35136

STATE WATER RESOURCE CONTROL
BOARD 12/23/2024 WD-0274612 General Fund DPW-Engineering State Water Resources Control Board Annual Permit PW Eng 7/1/24 -6/30/25 563.00 35136 Total 563.00
35137 SYSTEMS & SPACE INC. 12/23/2024 0016047-IN General Fund Police Repair Svc Parts & Labor Roll Down Door PD Dec 2024 1,330.88 35137 Total 1,330.88
35138 TELECOMMUNICATIONS ENGINEERING 12/23/2024 49108 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Dec 2024 2,603.50 35138 Total 2,603.50
35139 TONY'S CLEAN TEAM LLC 12/23/2024 15-4360 General Fund DPW-Park Maint. Janitorial Maint Svcs HP Park 11/12/24 -12/11/24 2,806.80 35139 TONY'S CLEAN TEAM LLC 12/23/2024 15-4360 Library Fund Janitorial Maint Svcs Library 11/12/24 -12/11/24 5,300.05 35139 TONY'S CLEAN TEAM LLC 12/23/2024 15-4360 General Fund DPW-Building Maint. Janitorial Maint Svcs Town 11/12/24 -12/11/24 9,798.15 35139 Total 17,905.00
35140 TURBO DATA SYSTEMS INC 12/23/2024 44454 General Fund Police Electronic Citation Processing PD Nov 2024 10.08 35140 TURBO DATA SYSTEMS INC 12/23/2024 44455 General Fund Police (10) Lease E-Cite PD Nov 2024 2,760.94 35140 TURBO DATA SYSTEMS INC 12/23/2024 44456 General Fund Police Traffic Citation Processing PD Nov 2024 447.00 35140 Total 3,218.02
35141 WORKCARE INC 12/23/2024 WCI-00404474 General Fund Police Wellness Program PD Nov 2024 12,875.00 35141 Total 12,875.00
35142 ZEEL NETWORKS INC. 12/23/2024 OE037735 General Fund Administration Wellness Chair Massages Admin 12/17/24 556.00 35142 Total 556.00
35143 ZONES IT SOLUTIONS INC. 12/23/2024 W10223630101 General Fund Interdepartmental (1) NCE Office 365 G1 P1Y Annual 12/17/24 -9/27/25 87.84 35143 ZONES IT SOLUTIONS INC. 12/23/2024 W10223710101 General Fund Interdepartmental (6) NCE Office 365 G3 P1Y-Annual 12/17/24 -9/27/25 1,212.21 35143 ZONES IT SOLUTIONS INC. 12/23/2024 W10223820101 General Fund Interdepartmental (1) NCE Visio Plan 2 P1Y-Annual 12/17/24 -9/27/25 169.99 35143 Total 1,470.04
Grand Total 961,938.33
Page

99 of 256
Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JANUARY 15, 2025
SUBJECT: A RESOLUTION AUTHORIZING EXECUTION OF A PRIMARY

GRANT AGREEMENT WITH THE SAN MATEO COUNTY

TRANSPORTATION AUTHORITY FOR FUTURE MEASURES A

AND W FUNDING

RECOMMENDATION
It is recommended that the City Council adopt a Resolution authorizing the City Manager to execute a Primary Grant Agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and authorizes the City Manager to take any other actions necessary to give effect to this resolution.

BACKGROUND
In 1988, San Mateo County voters approved Measure A, a 20-year half-cent sales tax to fund and leverage additional funding for transportation projects and programs in San Mateo County. The approval of Measure A created the TA to manage and administer the sales tax revenues generated in conformance with the Transportation Expenditure Plan (TEP). The 1988 sales tax expired on December 31, 2008. In 2004, the San Mateo County voters reauthorized the Measure A half-cent sales tax and adopted a new TEP for an additional 25 years (from January 1, 2009 through December 31, 2033). The TEP established funding categories for Transit; Highways Improvements; Local Streets/Transportation; Grade Separations; Pedestrian and Bicycle Improvements; and Alternative Congestion Relief projects.

In 2018, the San Mateo County voters approved Measure W, a 30-year half cent sales tax, from July 1, 2019, through June 30, 2048, to fund and leverage additional funding for transportation projects and programs in San Mateo County that are consistent with the Measure W Congestion Relief Plan. The San Mateo County Transit District (District) levies this tax and administers investments for the 50% of the proceeds assigned to the County Public Transportation Systems

Certification of Continuing Emergency
JANUARY 15, 2025

category in the Congestion Relief Plan. The TA is responsible for administering the remaining 50% of funds assigned to: Countywide Highway Congestion Improvements; Local Safety, Pothole and Congestion Relief Improvements including Grade Separations; Bicycle and Pedestrian Improvements; and Regional Transit Connections.

Historically, the TA has executed separate funding agreements and memoranda of understanding (and associated amendments) for each phase of each project funded by Measures A and W. To streamline the contracting process, the TA has developed a new primary grant agreement (PGA) through which the TA and project sponsors will document the structure of their relationships and related obligations. Concise individual project supplements will detail each funded project and any specifically-associated requirements during the 10-year term of the PGA.

In order to be eligible for TA Measures A and W funding over the next 10 years, the TA requires sponsors' governing boards to adopt resolutions authorizing the sponsor's chief executive/mayor/chair, or designee, to sign a PGA with the TA. Please note that because the TA will be administering this agreement across numerous agencies, changes to the standard terms cannot be considered/accommodated.

ANALYSIS
The Town regularly receives funds Measure A and Measure W from the TA to support roadway maintenance as well as for various capital improvement projects. Most recently, the Town was awarded $550,000 in Measure A and Measure W grant funds for the El Camino Real Complete Streets Gap Closure Study, through the TA‘s Bicycle and Pedestrian Program.

To be eligible for future Measure A and W funds, the TA requires that eligible jurisdictions adopt a resolution authorizing execution of the Primary Grant Agreement, provide a copy of the adopted resolution and signed agreement no later than March 1, 2025.

The intent of the Primary Grant Agreement is to streamline the grant award process. General administrative requirements such as insurance, project reporting and invoicing requirements are included in the PGA. With an overall grant agreement in place, short supplemental agreements would be prepared for each grant awarded that would outline specific project scopes, funding, and other requirements associated with the project. The term of the PGA is 10 years. Though the Town is not required to identify its projects at this time, the authorizing resolution and agreement are required to be submitted by March 1, 2025, to retain eligibility for the funds.

The authorizing resolution outlines the authorized signatory for the primary grant agreement, certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources, and authorizes the signatory, or designee, to take any other actions necessary to give effect to the resolution. Staff recommends that the City Manager be designated as the signatory for the PGA.

As noted above, the agreement language provided by TA is standard for all jurisdictions and may not be changed.

FISCAL IMPACT

Certification of Continuing Emergency
JANUARY 15, 2025

Adoption of the resolution and execution of the PGA are required to maintain eligibility for Measure A and Measure W grant funds.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
There are no significant policy issues related to the Resolution Authorizing the City Manager to execute a Primary Grant Agreement with the San Mateo County Transportation Authority.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Resolution Authorizing Execution of a Primary Grant Agreement with the San Mateo County Transportation Authority for Future Measures A and W Funding

2. Standard Primary Grant Agreement with the San Mateo County Transportation Authority for Future Measures A and W Funding

RESOLUTION NO. 25-xx

A RESOLUTION AUTHORIZING EXECUTION OF A PRIMARY

GRANT AGREEMENT WITH THE SAN MATEO COUNTY

TRANSPORTATION AUTHORITY FOR FUTURE MEASURES A AND

W FUNDING
WHEREAS, on June 7, 1988, the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the San Mateo County Transportation Authority (TA) of a half-cent transactions and use tax in San Mateo County for 20 years with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A); and WHEREAS, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the Measure A half cent transaction and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009 (New Measure A); and WHEREAS, on November 6, 2018, the voters of San Mateo County authorized a new one-half percent sales tax in San Mateo County for transportation purposes, and tasked the TA with administering four of the five transportation program categories described in the Congestion Relief Plan presented to the voters (Measure W); and WHEREAS, The Town of Atherton is eligible for funding under certain programs in the 1988 Transportation Expenditure Plan, 2004 Transportation Expenditure Plan, and/or 2018 Congestion Relief Plan; and
WHEREAS, the TA requires the Sponsor's governing board to adopt a resolution authorizing the Sponsor's City Manager, or a designee, to sign a Primary Grant Agreement with the TA to receive Measures A and W grants over the next 10 years, and to take any other actions necessary to give effect to this resolution.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Atherton:

1. Authorizes the [chief executive position/mayor/chair], or designee, to execute a primary grant agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and a

2. Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and

3. Authorizes the City Manager, or designee, to take any other actions necessary to give effect to this resolution.

PASSED AND ADOPTED at a meeting of the City of Council of the Town of Atherton held on the 15th day of January, 2025, by the following vote:

AYES:

NAYS:

ABSENT:
______________________
Elizabeth Lewis, MAYOR
ATTEST:
________________________
Anthony Suber, City Clerk

APPROVED AS TO FORM:
___________________________
Mona G. Ebrahimi, City Attorney

RESOLUTION NO. 25-xx

A RESOLUTION AUTHORIZING EXECUTION OF A PRIMARY

GRANT AGREEMENT WITH THE SAN MATEO COUNTY

TRANSPORTATION AUTHORITY FOR FUTURE MEASURES A AND

W FUNDING
WHEREAS, on June 7, 1988, the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the San Mateo County Transportation Authority (TA) of a half-cent transactions and use tax in San Mateo County for 20 years with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A); and WHEREAS, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the Measure A half cent transaction and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009 (New Measure A); and WHEREAS, on November 6, 2018, the voters of San Mateo County authorized a new one-half percent sales tax in San Mateo County for transportation purposes, and tasked the TA with administering four of the five transportation program categories described in the Congestion Relief Plan presented to the voters (Measure W); and WHEREAS, The Town of Atherton is eligible for funding under certain programs in the 1988 Transportation Expenditure Plan, 2004 Transportation Expenditure Plan, and/or 2018 Congestion Relief Plan; and
WHEREAS, the TA requires the Sponsor's governing board to adopt a resolution authorizing the Sponsor's City Manager, or a designee, to sign a Primary Grant Agreement with the TA to receive Measures A and W grants over the next 10 years, and to take any other actions necessary to give effect to this resolution.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Atherton:

1. Authorizes the City Manager, or designee, to execute a primary grant agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and a

2. Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and

3. Authorizes the City Manager, or designee, to take any other actions necessary to give effect to this resolution.

PASSED AND ADOPTED at a meeting of the City of Council of the Town of Atherton held on the 15th day of January, 2025, by the following vote:

AYES:

NAYS:

ABSENT:
______________________
Elizabeth Lewis, MAYOR
ATTEST:
________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
___________________________
Mona G. Ebrahimi, City Attorney

20016287.14

PRIMARY GRANT AGREEMENT

SAN MATEO COUNTY TRANSPORTATION AUTHORITY

MEASURE A AND/OR MEASURE W FUNDS
This Primary Grant Agreement (Agreement) is made __________________ by and between the San Mateo County Transportation Authority (TA) and the [Project Sponsor] (Sponsor), each of which is referred to herein individually as “Party” and jointly as “Parties.”

RECITALS
WHEREAS, on June 7, 1988, the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the TA of a half-cent transactions and use tax in San Mateo County for 20 years with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A); and
WHEREAS, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the Measure A half cent transaction and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009 (New Measure A); and
WHEREAS, on November 6, 2018, the voters of San Mateo County authorized a new one-half percent sales tax in San Mateo County for transportation purposes, and tasked the TA with administering four of the five transportation program categories described in the Congestion Relief Plan presented to the voters (Measure W); and
WHEREAS, the TA and Sponsor desire to enter into this Agreement to establish the process, terms and conditions governing the allocation and expenditure of Measures A/W Funds by Sponsor for capital projects.

Now therefore, the Parties agree as follows:

SECTION 1: Form of Agreements

1.1. Primary Grant Agreement. This Primary Grant Agreement outlines the general terms and conditions applicable to all TA allocations of Measures A/W Funds to Sponsor for capital projects. As allocations are made, the TA and Sponsor will enter into subsequent arrangements for each allocation (Project Supplements). From time to time the Parties may enter into Project Supplements with third parties for cosponsored projects.

1.2. Project Supplements. Each Project Supplement will be substantially in a form attached hereto as described in Exhibit A, "Form of Project Supplements " and will be attached to this Agreement and incorporated herein by this reference.

SECTION 2: Term and Termination

2.1. Term. The term of this Agreement will commence on Execution Date and will terminate after 10 years, unless terminated by Sponsor or the TA pursuant to this Section 2. Work begun under the Agreement will continue to be governed by this Agreement until the Scope of Work is complete.

20016287.14

2.2. Sponsor’s Right to Terminate; Repayment upon Termination. Sponsor may at any time terminate the Agreement or a Project Supplement by giving ten (10) days’ written notice to the TA of its election to do so. Upon such termination, Sponsor will not be reimbursed for any further Scope of Work Costs associated with the Agreement or the Project Supplement, as applicable, and will reimburse the TA for all monies paid by the TA and costs incurred by the TA in connection with the applicable Scope of Work as well as all reasonable costs and expenses incurred to effect such termination within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs.

2.3. Termination by the TA. The TA may terminate this Agreement or a Project Supplement, with or without cause, by giving ten (10) days’ written notice of such termination.

If the TA terminates the Agreement for Sponsor’s default, Sponsor will reimburse the TA for all funds paid to Sponsor in connection with all Scopes of Work, and for all costs incurred by the TA in connection with the Scope of Work as well as all reasonable costs and expenses incurred to effect such termination, within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs.

If the TA terminates a Project Supplement for Sponsor’s default, Sponsor will reimburse the TA for all funds paid to Sponsor in connection with the Scope of Work for the applicable Project Supplement, and for all costs incurred by the TA in connection with the Scope of Work as well as all reasonable costs and expenses incurred to effect such termination, within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs.

If the TA terminates the Agreement or a Project Supplement for convenience, the TA is obligated to pay to Sponsor all costs and expenses incurred thereunder by Sponsor up to the date of notice of termination, as well as all reasonable costs and expenses incurred to effect such termination.

2.4. Expiration/Suspension of TA’s Financial Obligations. Any and all financial obligations of the TA pursuant to this Agreement expire upon the expenditure of TA’s maximum contribution to each Scope of Work as established in each Project Supplement or the conclusion of the Term as defined in Section 2.1, whichever occurs first. The TA reserves the right to suspend its financial obligation, with ten (10) days’ advance notice, if Sponsor identifies a risk of not being able to complete a Scope of Work within budget. If Sponsor cannot provide a credible funding plan acceptable to the TA to fund and complete each Scope of Work, the Sponsor will be in default and the TA may terminate this Agreement. If Sponsor identifies a risk of not being able to complete each Scope of Work within budget, failure to report such risk to the TA constitutes default and is cause for termination under Section 2.3.

2.5. Supplementing Existing Revenue. Sponsor agrees that it will use funds provided pursuant to this Agreement to supplement existing revenue. Sponsor will not use Measures A/W Funds to replace other local taxes or revenues already programmed and available for use for the same purpose. Sponsor will use funds provided pursuant to this Agreement only for the Scope of Work for each Project Supplement.

20016287.14

2.6. Misuse of Funds. If the TA determines that Sponsor has used Measures A/W Funds other than for the approved Scope of Work or Project Costs, the TA will notify Sponsor of its determination. Within thirty (30) days of notification Sponsor will either (a) repay such funds to the TA, or (b) explain in writing how the funds in question were spent for the approved Scope of Work. The TA will respond to Sponsor’s written explanation within thirty (30) days of receipt. Unless otherwise stated in the response, the TA’s response will be final, and Sponsor will repay any funds used other than for the approved Scope of Work within thirty (30) days.

SECTION 3: Time of Performance

3.1. Time of Performance. The time of performance will be specified in each Project Supplement (Time of Performance).

3.2. Time Extension. If the Scope of Work cannot be completed within the Time of Performance as defined in Section 3.1, Sponsor must submit a request in writing to the TA no later than six (6) months before the Time of Performance for an extension for the Time of Performance. The TA will review the request and may grant the extension via a letter of concurrence if it is justified in TA’s sole and complete discretion. Extensions longer than one (1) year will require a formal amendment to the Project Supplement.

Costs incurred for the Scope of Work after the Time of Performance are at risk of denial for reimbursement by the TA. The unreimbursed portion of Measures A/W allocation will be retained by the TA for the Measures A/W Program.

SECTION 4: Insurance

4.1. Insurance. For the purposes of this Section, “Entity” is defined as any entity designing, approving designs and/or performing each Scope of Work specified in the Project Supplements funded by this Agreement. Entities may include Sponsor, a contractor of Sponsor, another body on behalf of which Sponsor submitted its funding application, and/or a contractor of such other body.

For each Project Supplement, all Entities will provide the appropriate insurance covering the work being performed as specified in the Project Supplement. The insurance requirements specified in this Section will cover each Entity’s own liability and any liability arising out of work or services of Entity subcontractors, subconsultants, suppliers, temporary workers, independent contractors, leased employees, or any other persons, firms or corporations (hereinafter collectively referred to as “Agents”) working on each Project (as defined in each Project Supplement). If Sponsor itself is an Entity, Sponsor must also provide its own insurance meeting the requirements of this Section. a) Minimum Types and Scope of Insurance. Each Entity is required to procure and maintain at its sole cost and expense insurance subject to the requirements set forth below. Such insurance will remain in full force and effect throughout performance of the Scope of Work. All policies will be issued by insurers acceptable to the TA (generally with a Best’s Rating of A-10 or better). Each Entity is also required to assess the risks associated with work to be performed by Agents and to require that Agents maintain adequate insurance coverages with appropriate limits and endorsements to cover such risks. To the extent that its Agent does not procure and maintain such insurance coverage, an Entity is responsible for and assumes any and all costs and expenses that may be

20016287.14
incurred in securing said coverage or in fulfilling Entity’s indemnity obligations as to itself or any of its Agents in the absence of coverage. Entities may self-insure against the risks associated with the Scope of Work, but in such case, waive subrogation in favor of the TA respecting any and all claims that may arise. i. Workers’ Compensation and Employer’s Liability Insurance. Worker’s Compensation coverage must meet statutory limits and Employer’s Liability Insurance must have minimum limits of $1 million. Insurance must include a Waiver of Subrogation in favor of the TA. ii. Commercial General Liability Insurance. The limit for Commercial General Liability Insurance will be specified in each Project Supplement.

Commercial General Liability Insurance must be primary to any other insurance, name the TA as an Additional Insured, include a Separation of Interests endorsement and include a Waiver of Subrogation in favor of the TA.
iii. Business Automobile Liability Insurance. The limit for Business Automobile Liability Insurance will be specified in each Project Supplement. Insurance must cover all owned, non-owned and hired autos, and include a Waiver of Subrogation in favor of the TA. iv. Property Insurance. Property Insurance must cover an Entity’s and/or Agent’s own equipment as well as any materials to be installed. Property Insurance must include a Waiver of Subrogation in favor of the TA. v. Professional Liability Insurance. If specified in a Project Supplement, Professional Liability insurance should cover each Entity’s and any Agent’s professional work on the Project.
vi. Cyber Liability Insurance. If specified in a Project Supplement, and if contract deals with Personally Identifiable Information (PII), then Professional Liability Insurance policy, should also include coverage for Cyber risk coverages including Network and Internet Security Liability coverage, Privacy coverage and Media coverage.
vii. Employee Theft Insurance/Crime Insurance. If specified in a Project Supplement, then an Employee Theft Insurance policy covering the loss of money, securities or other property resulting from theft by employees.

The policy should include Third-Party Crime or Client Crime coverage viii. Contractors’ Pollution Liability Insurance and/or Environmental Liability Insurance. If specified in a Project Supplement, Contractors’ Pollution Liability Insurance and/or Environmental Liability insurance should cover potential pollution or environmental contamination or accidents. The limit for Pollution and/or Environmental Liability Insurance in each appropriate contract and subcontract should not be less than $1 million. Such insurance must name the TA as an Additional Insured and include a Waiver of Subrogation in favor of the TA.

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ix. Railroad Protective Liability Insurance. Insurance is required if the Project will include any construction or demolition work within 50 feet of railroad tracks. The limit for Railroad Protective Liability Insurance in each appropriate contract and subcontract cannot be less than $2 million per occurrence and $6 million annual aggregate. On the Entity’s Commercial General Liability insurance policy, the contractual liability exclusion for liability assumed shall be deleted.
b) Special Requirement for Caltrain Shuttles. If Sponsor and/or Entity is operating shuttle(s) with the Caltrain logo on the vehicle(s) or on any shuttle public information materials, the Commercial General Liability, Business Automobile, and Pollution and/or Environmental Liability (if applicable) policies also must name as Additional Insureds: the Peninsula Corridor Joint Powers Board, the San Mateo County Transit District, the Santa Clara Valley Transportation Authority, the City and County of San Francisco, TransitAmerica Services, Inc. or any successor Operator of the Service, and the Union Pacific Railroad Company and their respective directors, officers, employees, volunteers and agents while acting in such capacity, and their successors or assignees, as they now, or as they may hereafter be constituted, singly, jointly or severally. c) Excess or Umbrella Coverage. Sponsor and/or any other Entity may opt to procure excess or umbrella coverage to meet the above requirements, but in such case, these policies must also satisfy all specified endorsements and stipulations for the underlying coverages and include provisions that the policy holder’s insurance is to be primary without any right of contribution from the TA. d) Deductibles and Retentions. Sponsor must ensure that deductibles or retentions on any of the above insurance policies are paid without right of contribution from the TA. Deductible and retention provisions cannot contain any restrictions as to how or by whom the deductible or retention is paid. Any deductible or retention provision limiting payment to the named insured is unacceptable.

In the event that any policy contains a deductible or self-insured retention, and in the event that the TA seeks coverage under such policy as an additional insured, Sponsor will ensure that the policy holder satisfies such deductible to the extent of loss covered by such policy for a lawsuit arising from or connected with any alleged act or omission of the Entity or Agents, even if neither the Entity nor Agents are named defendants in the lawsuit.
e) Claims Made Coverage. If any insurance specified above is provided on a claimmade basis, then in addition to coverage requirements above, such policy must provide that:
i. Policy retroactive date coincides with or precedes the Entity’s start of work (including subsequent policies purchased as renewals or replacements).
ii. Entity will make every effort to maintain similar insurance for at least three (3) years following Project completion, including the requirement of adding all additional insureds.

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iii. If insurance is terminated for any reason, each Entity agrees to purchase an extended reporting provision of at least three (3) years to report claims arising from work performed in connection with this Agreement. iv. Policy allows for reporting of circumstances or incidents that might give rise to future claims.
f) Failure to Procure Adequate Insurance. Failure by any Entity to procure sufficient insurance to financially support the indemnification requirements of this Agreement does not excuse Sponsor from meeting all obligations of the indemnification requirements and the remainder of this Agreement, generally. g) Prior to beginning work under this Agreement, Sponsor must obtain, and produce upon request of the TA, satisfactory evidence of compliance with the insurance requirements of this Section.

SECTION 5: Additional Terms Applicable to Sponsor-Performed Capital Projects The following additional terms apply when the Sponsor is performing the scope of work for capital projects as described in each Project Supplement.

5.1. Project Performance. Sponsor will oversee completion of the scope of work for each TA funded project as described in each Project Supplement (Scope of Work).

Sponsor is responsible for procuring and administering any professional service and/or other contracts entered into in connection with each such Scope of Work. Sponsor may appoint a designee or engage contractor(s) to perform work necessary for completion of work, but Sponsor remains responsible to the TA for the completion of each Scope of Work.

5.2. Required Approvals. Prior to commencement of each Scope of Work, Sponsor or its designee (e.g., a consultant) will obtain all applicable local, state and federal approvals and permits for each Scope of Work. In addition, Sponsor must comply with all applicable federal, state and local laws and regulations applicable to the Project. All real property appraisals must comply with Uniform Standards of Professional Appraisal Practice (USPAP). Any right-of-way activities involving property on the Caltrans right-ofway must be conducted in accordance with the current version of the Caltrans Right-ofWay manual.

5.3. Contract Award and Change Orders. Sponsor must comply with state and local agency requirements for the award of any contract(s) for the performance of each Scope of Work and any change orders. As each Scope of Work proceeds, Sponsor must advise the TA of any contracts awarded and change orders as part of the regular progress reporting requirements. Notice of any contracts and change orders provided to the TA will not constitute approval by the TA of the contracts and change orders nor obligate the TA to provide funds in excess of its maximum contribution stated in each Project Supplement.

5.4. Progress Reports. Sponsor will prepare and submit to the TA quarterly progress reports during the entire term of each Scope of Work and covering all Scope of Work activities for work completed during the previous month using the template in Exhibit B or in other formats specified by the TA. The reports must describe:

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a) The current status of, and any changes in, scope, schedule, budget, and funding plans of each Scope of Work and each Project;
b) Any risk factors;
c) The work performed during the previous quarter and projected for the next three months;
d) Scope of Work Costs (as defined in Section 5.8 below) projected to be expended during the next three months; and
e) Any other information requested by the TA.

5.5. Final Report. Within ninety (90) days of Sponsor’s final acceptance of each Scope of Work and all incidental work, Sponsor must prepare and submit to the TA a final report detailing the following and all other relevant information:
a) A description of the Project, including a statement detailing the overall progress and success of the Scope of Work and the Project, a compilation of any data collected during the active phase(s) of the Project, and changes/additions to the scope of the Project.
b) Total costs for the Scope of Work, including an accounting of all Measures A/W Funds expended in connection with the Scope of Work, and reflecting any unexpended Measures A/W Funds.
c) An explanation and the status of any outstanding obligations or potential obligations related to the Scope of Work.
d) A discussion of any pertinent issues or problems that arose during the implementation of the Scope of Work.
e) Any copies of press articles, press releases, newsletter articles and any other publicity materials regarding the Project.
f) Written confirmation or, for the final project phase, a Project Close-out form that no further reimbursements associated with the Scope of Work are anticipated and that all draw-down requests have been made.
g) Photographs for all construction projects that satisfactorily demonstrate: 1) site conditions before the project was implemented; 2) work in progress; and 3) completed improvements.

5.6. Funding Commitment. The TA allocates to Sponsor up to the amount specified in each Project Supplement for reimbursement of expenditures related to the Scope of Work (Scope of Work Costs). Sponsor will contribute, or provide for the contribution of matching funds as specified in each Project Supplement. Sponsor also will contribute, or provide for the contribution of the entire amount in excess of the total project cost specified in the Project Supplement needed to complete each Scope of Work. The TA’s funding commitment under this Agreement in no way establishes a right for Sponsor to receive additional funding from the TA. All funding obligations of the TA under this

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Agreement are subject to downward adjustment based on actual sales tax receipts for the fiscal years indicated.

Sponsor will assess and confirm its ability to complete the Scope of Work described in each Project Supplement within budget as part of the quarterly reporting requirements established in 5.4, above. Sponsor must further notify the TA between reporting cycles if Sponsor determines that the budget will not be sufficient to complete each Scope of Work. The TA reserves the right to suspend its funding obligation as set forth in applicable Project Supplements upon such notice, and until Sponsor develops a credible funding plan acceptable to the TA to fund and complete the associated Scope of Work.

5.7. Use of Funds.
a) Measures A/W Funds must be used only for direct eligible costs to complete the Scope of Work. The Sponsor is responsible for demonstrating to the TA that the expenses incurred were necessary to deliver each Scope of Work.

Reimbursement for the following costs will require detailed documentation in accordance with generally-accepted accounting principles:
i. Scope of Work phases or components such as stakeholder/public outreach; development of planning studies, project initiation documents (PID), project study reports (PSR), environmental clearance and mitigation for up to three years following project completion, project approval and environmental document (PA&ED), project design, and plans specifications and estimates (PS&E); regulatory agency review; acquisition of right-of-way; construction, and construction management; ii. Sponsor staff time for Scope of Work implementation; iii. Project administration costs for each Scope of Work under this Agreement.
iv. Costs directly tied to the implementation of each Project Scope of Work as more specifically defined in Exhibit C, “Eligible Costs for Reimbursement,” which is attached to this Agreement and incorporated herein by this reference. Eligible costs are defined in greater detail in Exhibit C. If Sponsor wishes to undertake items of work not covered under each Scope of Work concurrent with performing each Scope of Work, the cost for including and undertaking the additional work must be segregated, and the costs borne exclusively by the Sponsor from a nonMeasures A/W Program funding source(s). In the event that an activity is not listed in Exhibit C but Sponsor believes that it is an eligible cost, Sponsor may request that the TA consider reimbursing the Sponsor for the activity. The TA will have sole discretion to grant or deny Sponsor’s requests.
b) The following costs are not eligible for Measures A/W Funds reimbursement:
i. Sponsor’s costs which are unrelated to each Scope of Work; ii. Costs for entering into this Agreement and each Project Supplement;

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iii. Maintenance, rehabilitation, routine operations of each Project or other facilities or programs except as specifically identified in the Scope of Work for each Project Supplement; and
iv. Development of proposals, applications or agreements for Measure A, Measure W, or other funding programs.

5.8. Reimbursement Basis. Unless otherwise specified in the Project Supplement, Sponsor may seek reimbursement for Scope of Work Costs incurred on or after the Execution Date. Scope of Work Costs must be incurred and paid by Sponsor prior to requesting reimbursement from the TA. Sufficient documentation must accompany all requests for reimbursement, including the submittal of all due monthly progress reports.

5.9. Accounting and Request for Reimbursement Procedures. Sponsor, in coordination with and to the satisfaction of the TA, will establish procedures for Scope of Work accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the TA’s pro rata share of Scope of Work Costs. Sponsor will detail the TA’s pro rata share of Scope of Work costs for all work funded under this Agreement with each “Reimbursement Claim Form,” which is attached to this Agreement as Exhibit D and incorporated herein, or in other formats specified by the TA. Sponsor will maintain all necessary books and records in accordance with generally accepted accounting principles.

5.10. Invoices; Payments.
a) Sponsor must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation.

Supporting documentation may include, but is not limited to, copies of vendor invoices, timesheets, backup documentation, checks, and payment advice, and must include an accounting of the TA’s share of costs for the Scope of Work as contemplated by this Agreement.
b) For any property acquisitions for which Sponsor seeks reimbursement from the TA, Sponsor must provide the following supporting documentation for each property:
i. Copies of the final real estate appraisal and any appraisal review conducted on behalf of Sponsor;
ii. For any right-of-way activities involving property on the Caltrans right-ofway, written confirmation that the acquisition process was conducted in accordance with the then-current version of the Caltrans Right-of-Way manual;
iii. A Phase One Environmental Assessment and any recommended additional testing (unless waived by the TA);
iv. Copy of the offer package provided to the property owner(s);

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v. Copy of the Notice of Exemption or other required document for environmental clearance under CEQA/NEPA for the purchase of the property, and evidence of the date of filing such Notice; and vi. Written justification acceptable to the TA of any settlement at an amount higher than the offer.
c) For each voluntary real property transaction, Sponsor must also provide:
i. Copy of the fully executed purchase and sale agreement; ii. Copy of an executed and recorded deed, in a form consistent with the requirements set forth in the then-current Caltrans Right-of-Way manual; iii. Copy of the Policy of Title insurance; and
iv. Copy of the final closing statement from the escrow. d) For each real property acquisition undertaken through condemnation, Sponsor must also provide:
i. Copy of the recorded Final Order of Condemnation; and ii. Copy of the litigation guarantee issued by a title insurer. e) Sponsor must detail the tasks performed, associated costs, and pro rata share of Scope of Work Costs to be borne by the TA with each reimbursement request. f) The TA will endeavor to disburse reimbursements for approved Scope of Work Costs within thirty (30) days after the TA’s approval of each claim, subject to the limits on the TA’s maximum contribution as established in each Project Supplement. The TA’s obligation to reimburse Scope of Work Costs to Sponsor as provided in this Section is conditioned upon the TA’s prompt receipt of quarterly progress reports from Sponsor.
g) Invoices may be submitted, no more frequently than once a quarter, by e-mail to:
[email protected], [email protected], and the designated TA Project Manager at the email address specified in the Project Supplement.

Sponsor must submit a minimum of one reimbursement claim for each fiscal year (July through June) and no more frequently than quarterly. If Sponsor does not submit a reimbursement claim for two consecutive quarters (six months), then Sponsor will be deemed inactive. If the Sponsor does not submit a reimbursement claim within the next two quarters after being deemed inactive then project may be deprogrammed. Sponsor must submit a letter to the TA to seek administrative approval for an exemption.

5.11. Return of Project Cost Savings. Upon submission of the Final Report, if the total Scope of Work Costs are less than the amount specified in the Project Supplement, Sponsor will return to the TA that proportion of the Project cost savings that is equal to

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the percentage of the original Scope of Work budget that consisted of Measure A/W Funds.

5.12. Indemnity by Sponsor.

Sponsor will indemnify, keep and save harmless the TA and its directors, officers, agents and employees against any and all suits, claims or actions related to the performance of this Agreement, each Scope of Work or each Project including, but not limited to, those arising out of any of the following:
a) Any injury to persons or property that may occur, or that may be alleged to have occurred, arising from the performance of each Project or implementation of this Agreement; or
b) Any allegation that materials or services developed, provided or used for each Project infringe or violate any copyright, trademark, patent, trade secret, or any other intellectual-property or proprietary right of any third party.

Sponsor further agrees to defend any and all such actions, suits or claims and pay all charges of attorneys and all other costs and expenses of defenses as they are incurred.

If any judgment is rendered, or settlement reached, against the TA or any of the individuals enumerated above in any such action, Sponsor will, at its expense, satisfy and discharge the same.

This indemnification will survive termination or expiration of the Agreement.

SECTION 6: Additional Terms Applicable to TA-Performed Capital Projects The following additional terms apply when the TA is performing the scope of work for capital projects as described in each Project Supplement (Scope of Work).

6.1. Funding Commitment. The TA will provide in lieu contributions, expenditures on consultants, and/or funds up to the amount specified in each Project Supplement for the Scope of Work tasks specified in the Project Supplement (Scope of Work Costs).

6.2. Cost Savings. Any cost savings of the funds allocated for each Project Supplement will revert to the applicable program for the TA to reallocate to any eligible project through its usual fund programming and allocation activities.

6.3. Insufficient Funding. In the event that additional funding is needed to complete the Scope of Work specified in a Project Supplement, the TA will identify the additional amounts needed and review those estimates with the Sponsor. The Parties will work together to identify potential sources of funding, as well as obtain the necessary funds to complete the Scope of Work for the Project Supplement. If additional funding is needed due to a change in the Project Supplement Scope of Work, as requested by the Sponsor, the TA will identify the additional amounts needed and review those estimates with the Sponsor. In such case, it is the responsibility of the Sponsor to identify the potential sources of funding, as well as obtain the necessary funds to complete the changed Project Supplement Scope of Work. The TA may consider requests for additional funding, but is under no obligation to grant such requests.

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6.4. TA Responsibilities. For purposes of delivering the Scope of Work, the TA agrees to perform the following tasks, unless otherwise specified in a Project Supplement:
a) The TA will perform and complete the Scope of Work, either through its own forces or the use of one or more third-party consultants or contractors. b) The TA will make available to the Project up to the amount(s) specified in the Project Supplement(s) for the Scope of Work.
c) For purposes of delivering the Scope of Work, the TA agrees to perform the following tasks, unless otherwise specified in a Project Supplement:
i. Manage the Scope of Work, including developing and carrying out the Scope of Work on schedule and within budget;
ii. Provide technical oversight for performance of the Scope of Work; iii. Lead coordination with Caltrans and/or other permitting agencies as necessary for the Scope of Work;
iv. Obtain the necessary permits and approvals required for the Scope of Work;
v. Procure and administer the consultant/contractor services to complete the Scope of Work;
vi. Organize and facilitate regular meetings of a Project Development Team (PDT), the Sponsor and representatives from involved local and regional entities to provide input and guidance on the Scope of Work; vii. Keep Sponsor apprised of developments, such as award of contracts or potential changes that may affect the scope, schedule, or budget of the Project or Scope of Work; and
viii. Consult with Sponsor where necessary/appropriate. d) To the extent applicable, the TA will execute an agreement with Caltrans for oversight services associated with the Scope of Work.
e) The TA will prepare and provide to Sponsor status reports including anticipated and expended costs and Scope of Work delivery milestones and schedule forecasts.
f) The TA will review, process, and audit (at its discretion) invoices and other documentation of expenditures for work performed under each Project Supplement. The TA will also track the accumulation and expenditure of funds allocated for Scope of Work, and process other documentation of expenditures in compliance with TA accounting and budgeting requirements.

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6.5. Sponsor Responsibilities. For purposes of delivering the Scope of Work, the Sponsor agrees to perform the following tasks, unless otherwise specified in a Project Supplement:
a) The Sponsor will be responsible for championing the effort of obtaining political and public support for the Project.
b) The Sponsor will be the public face of the Project for purposes of leading outreach efforts to local stakeholders and community members, including coordination of public meetings and solicitation of public comment. c) The Sponsor will provide input and oversight based on local policies and desires regarding the outcome of and deliverables of the Project. d) The Sponsor will actively participate in the PDT meetings related to the Scope of Work.
e) The Sponsor may, at its discretion, review any professional services agreements, change orders and any other agreements that the TA has entered into for the performance of Scope of Work; however the TA retains ultimate authority over contracting and related decisions.
f) The Sponsor may, at its discretion, review the work products and deliverables produced by the TA and/or its contractors/consultants for the Scope of Work, including reports, designs, drawings, plans, specifications, schedules and other materials; however, the TA retains authority to accept or reject contractor/consultant work.
g) The Sponsor will approve or endorse, in writing, the final deliverables or work products produced by the TA and/or its contractors/consultants for the Scope of Work.
h) The Sponsor will review progress reports prepared and provided by the TA. i) The Sponsor may, at its discretion, review and audit invoices and other documentation of the expenditure of funds allocated for the Scope of Work, however the TA retains ultimate authority for expenditure of allocated funds on the Project.

6.6. Indemnification.
a) Each of the Parties will indemnify, hold harmless and defend the other Party and its directors/councilmembers, officers, employees and agents (collectively, "Indemnitees") against all liability, claims, suits, actions, costs or expenses related to performance of the Scope of Work or the Project, including but not limited to those arising from loss of or damage to property, and injuries to or death of any person (including but not limited to the property or employees of each Party) when arising out of or resulting from any act or omission by the indemnifying Party, its agents, employees, contractors or subcontractors in connection with any aspect of the Project, including Project design, construction and/or maintenance.

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b) Each of the Parties will also fully release, indemnify, hold harmless and defend the other Party and Indemnitees from and against any and all claims or suits that may be brought by any of the indemnifying Party's contractors or subcontractors performing work in connection with or related to the Project. c) The indemnifying Party's obligation to defend includes the payment of all reasonable attorneys' fees and all other costs and expenses of suit, and if any judgment is rendered, or settlement entered, against any Indemnitee, the indemnifying Party must, at its expense, satisfy and discharge the same.

Indemnitees may require the indemnifying Party to obtain counsel satisfactory to the Indemnitees.
d) This indemnification will survive termination or expiration of this Agreement.

SECTION 7: Additional Terms Applicable to Shuttle Operations The following additional terms apply to shuttle projects as described in each Project Supplement (Project).

7.1. Sponsor Oversight; Work Plan. Sponsor is responsible for implementation of the Project as described in each Project Supplement. Sponsor assumes responsibility for procuring and administering any professional service and/or other contracts entered into in connection with the Project.

Though Sponsor may appoint a designee or engage contractor(s) to perform work necessary for Project implementation, Sponsor will remain ultimately responsible to the TA for performance of all responsibilities set forth herein.

7.2. Required Approvals. Prior to commencement of each Project, Sponsor or its designee (e.g., a consultant) will obtain all required local, state and federal approvals and permits for Project work. In addition, Sponsor must comply with all federal, state and local laws and regulations applicable to the Project.

7.3. Contract Award and Scope Changes. Sponsor must comply with state and local agency requirements for the award and amendment of any contract(s) for the implementation of each Project. Sponsor must advise the TA in writing (electronic mail is acceptable) as soon as possible of any contracts awarded and any amendments thereto, such as for any changes in service. Notice of any contracts and amendments provided to the TA will not constitute approval by the TA nor obligate the TA to provide funds in excess of its maximum contribution stated in the Project Supplement.

7.4. Monthly & Annual Operations Reports. Within eight (8) calendar days after the end of each month a given Project Supplement is in effect, Sponsor or its agent must submit to the TA a monthly operations report (Operations Report) based on National Transit Database (NTD) reporting requirements, attached as Exhibit E, “National Transit Database Reporting Requirements.” The Operations Report must include such items as the average daily ridership of the Project, and the Project’s total boardings, total revenue miles, hours, vehicles in service, road calls, accidents and any other information pertinent to assess the performance of the service for purposes of local, state or federal reporting requirements for the month just ended. Any monthly service mileage and/or hours that were scheduled, but where service was not operated for any reason, must be

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deducted from monthly reporting totals. An explanation for all lost service miles and/or hours must be included in the monthly report. Sponsor or its agent must review all required reporting for accuracy prior to submittal to the TA. The form of all reports must be determined by the TA. Within eight (8) calendar days of the end of the performance of the work under a Project Supplement, and/or any extension thereof, Sponsor or its agent must submit to the TA an annual report on the same statistics. All Operations Reports must be submitted via Excel spreadsheet or other format as approved by the TA to [email protected] or as specified in the Project Supplement.

7.5. Quarterly Progress Reports. Sponsor must prepare and submit to the TA quarterly progress reports by January 31, April 30, July 31 and October 31 of each year during the entire term of the Project. Reports must be presented in the form provided as Exhibit F, “Quarterly/Annual Shuttle Program Progress Report Form,” which is attached to this Agreement and incorporated herein by this reference, or in other formats specified by the TA. The reports must describe Project performance and expenditures during the previous quarter.

The reports must include actions expected to be taken and any projected changes in the service plan / schedule during the next quarter, and any other information requested by the TA. Additionally, each progress report must include information on any potential issues that may impact any of the performance measures set forth in Exhibit F as well as the ability of Sponsor to meet the conditions outlined in this Agreement.

7.6. Annual Report. By October 1 of each year, Sponsor must provide the TA with an annual report in the form provided as Exhibit F, or in other formats specified by the TA, summarizing the quarterly progress reports from the prior fiscal year.

The reports must include actions expected to be taken and any projected changes in the service plan /schedule for the next year (if the Project is continuing), and any other information requested by the TA. Additionally, each Annual report must include information on any potential issues that may impact any of the performance measures set forth in Exhibit F as well as the ability of Sponsor to meet the conditions outlined in this Agreement for the next year (if the Project is continuing). If the Annual Report is submitted after the second year of the Time of Performance, the Annual Report should include written confirmation that no further reimbursements associated with the Project are anticipated and that all reimbursement requests have been made or are being submitted with the Annual Report.

7.7. Funding Commitment. The TA allocates to Sponsor up to the amount specified in each Project Supplement for reimbursement of expenditures related to the Project (Project Costs). The Sponsor will contribute, or provide for the contribution of matching as specified in each Project Supplement, as well as the entire amount in excess of TA's allocation needed to implement the Project. The TA’s funding commitment under this Agreement in no way establishes a right for the Sponsor to receive additional funding from the TA.

All funding obligations of the TA under this Agreement are subject to downward adjustment based on actual sales tax receipts for the fiscal years indicated, or if Sponsor receives funding for Project Costs from other sources which allow Sponsor to provide more than the matching funds specified in the Project Supplement over the term of the Agreement.

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The Sponsor will assess and confirm its ability to implement the Project within budget as part of the quarterly reporting requirements established in Section 7.5, above. The Sponsor must further notify the TA between reporting cycles if the Sponsor determines that the budget will not be sufficient to implement the Project. The TA retains authority to suspend its funding obligation as set forth in Section 2.4 of this Agreement upon such notice, and until the Sponsor develops a credible funding plan acceptable to the TA to fund and implement the Project.

7.8. Reimbursement Basis. Sponsor may seek reimbursement for Project Costs incurred on or after the Execution Date. Project Costs must be incurred and paid by the Sponsor prior to requesting reimbursement from the TA. Sufficient documentation must accompany all requests for reimbursement, including the submittal of all due operations and progress reports.

7.9. Accounting and Reimbursement Procedures. Sponsor, in coordination with and to the satisfaction of the TA, will establish procedures for Project accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the TA’s pro rata share of costs for the Project. Sponsor will detail the TA’s pro rata share of Project Costs for all work funded under this Agreement with each “Reimbursement Claim Form” which is attached to this Agreement as Exhibit D and incorporated herein, or in other formats specified by the TA. Sponsor will maintain all necessary books and records in accordance with generally accepted accounting principles.

7.10. Invoices; Payments. Once per quarter following submission of the quarterly progress reports, Sponsor must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation. Supporting documentation may include, but is not limited to, copies of associated vendor invoices, timesheets, backup documentation, checks and payment advice, and must include an accounting of the TA's share of costs for the Project as contemplated by this Agreement.

Claims and supporting documentation for reimbursement may be submitted by e-mail to:
[email protected] and [email protected]
The TA will endeavor to disburse reimbursements for approved Project Costs within thirty (30) days after the TA's approval of each claim, subject to the limits on the TA's maximum contribution as established in the Project Supplement. The TA's obligation to reimburse Project Costs to the Sponsor as provided in this section is conditioned upon the TA’s prompt receipt of reports from Sponsor pursuant to Sections 7.4–7.6, above.

7.11. Indemnity by Sponsor. The Sponsor will indemnify, keep and save harmless the TA (and, if the Project includes shuttle(s) with the Caltrain logo on the vehicle(s) or on any shuttle public information materials, the Peninsula Corridor Joint Powers Board, the San Mateo County Transit District, the Santa Clara Valley Transportation Authority, the City and County of San Francisco, TransitAmerica Services, Inc. or any successor Operator of the Service, and the Union Pacific Railroad Company and each of its/their directors, officers, agents and employees against any and all suits, claims or actions related to the performance of this Agreement including, but not limited to, those arising out of any of the following:

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a) Any injury to persons or property that may occur, or that may be alleged to have occurred, arising from the performance of the Project or implementation of this Agreement; or
b) Any allegation that materials or services developed, provided or used for the Project infringe or violate any copyright, trademark, patent, trade secret, or any other intellectual-property or proprietary right of any third party.

The Sponsor further agrees to defend any and all such actions, suits or claims and pay all charges of attorneys and all other costs and expenses of defenses as they are incurred. If any judgment is rendered, or settlement reached, against the TA or any of the other agencies or individuals enumerated above in any such action, the Sponsor will, at its expense, satisfy and discharge the same.

This indemnification will survive termination or expiration of the Agreement.

SECTION 8: Additional Terms Applicable to All Other Project Supplements for Operations The following additional terms apply to operational projects as described in each Project Supplement (Project).

8.1. Sponsor Oversight; Work Plan. Sponsor is responsible for the completion of the Scope of Work as described in each Project Supplement. Sponsor is responsible for procuring and administering any professional service and/or other contracts entered into in connection with the Scope of Work. Sponsor will oversee completion of the Scope of Work. Sponsor may appoint a designee or engage contractor(s) to perform work necessary for Scope of Work completion, but Sponsor remains responsible to the TA for the completion of the Scope of Work.

8.2. Required Approvals. Prior to commencement of the Scope of Work, Sponsor or its designee (e.g., a consultant) will obtain all applicable local, state and federal approvals and permits for the Scope of Work. In addition, Sponsor must comply with all applicable federal, state and local laws and regulations applicable to the Project.

8.3. Contract Award and Change Orders. Sponsor must comply with state and local agency requirements for the award of any contract(s) for the performance of the Scope of Work and any amendments. As the Scope of Work proceeds, Sponsor must advise the TA of any contracts awarded and amendments as part of the regular progress reporting requirements pursuant to Section 8.4 below. Notice of any contracts and amendments provided to the TA will not constitute approval by the TA of the contracts and amendments nor obligate the TA to provide funds in excess of its maximum contribution stated in the Project Supplement.

8.4. Progress Reports. For each of the projects in the Scope of Work, Sponsor will prepare and submit to the TA quarterly progress reports as the program proceeds and covering all Scope of Work activities for work completed during the previous month using the template in Exhibit B, or in other formats specified by the TA. The reports must describe:
a) The current status of, and any changes in, scope, schedule, budget, and funding plans of the Scope of Work and the Project;

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b) Any risk factors;
c) The work performed during the previous quarter and projected for the next three months;
d) Scope of Work Costs (as defined in Section 8.8, below) projected to be expended during the next three months; and
e) Any other information requested by the TA.

8.5. Closeout. Within ninety (90) days of Sponsor’s final acceptance of the Scope of Work and all incidental work, Sponsor must notify the TA with a final closeout letter detailing the following and all other relevant information: Total costs for the Scope of Work, including an accounting of all Measures A/W expended in connection with the Scope of Work, and reflecting any unexpended Measure A/W Funds.

8.6. Funding Commitment. The TA allocates to Sponsor up to the amount specified in each Project Supplement related to the Scope of Work (Scope of Work Costs). Funds cannot be transferred between projects without separate approval from the TA. The TA Executive Officer, or designee, can approve funds transfers administratively with a letter.

The TA’s funding commitment under this Agreement in no way establishes a right for Sponsor to receive additional funding from the TA.

8.7. Use of Funds.
a) Measures A/W Funds must be used only for direct eligible costs to complete the Scope of Work. The Sponsor is responsible for demonstrating to the TA that the expenses incurred were necessary to deliver the Scope of Work. b) The following costs are not eligible for reimbursement:
i. Sponsor’s costs which are unrelated to the Scope of Work; ii. Costs for entering into this Agreement;
iii. Maintenance, rehabilitation, routine operations of the Project or other facilities or programs; and
iv. Development of proposals, applications or agreements for Measure A, Measure W, or other funding programs.

8.8. Indemnity by Sponsor.

Sponsor will indemnify, keep and save harmless the TA and its directors, officers, agents and employees against any and all suits, claims or actions related to the performance of the Scope of Work or the Project including, but not limited to, those arising out of any of the following:
a) Any injury to persons or property that may occur, or that may be alleged to have occurred, arising from the performance of the Project or implementation of this Agreement; or

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b) Any allegation that materials or services developed, provided or used for the Project infringe or violate any copyright, trademark, patent, trade secret, or any other intellectual-property or proprietary right of any third party.

Sponsor further agrees to defend any and all such actions, suits or claims and pay all charges of attorneys and all other costs and expenses of defenses as they are incurred.

If any judgment is rendered, or settlement reached, against the TA or any of the individuals enumerated above in any such action, Sponsor will, at its expense, satisfy and discharge the same. This indemnification will survive termination or expiration of the Agreement.

SECTION 9: Miscellaneous

9.1. Access to Records and Record Retention. At all reasonable times, Sponsor will permit the TA access to all reports, designs, drawings, plans, specifications, schedules and other materials prepared, or in the process of being prepared, for each Scope of Work by Sponsor or any contractor or consultant of Sponsor. Sponsor will also make available to the TA upon request any professional service agreements, change orders and any other agreements that are related to each Scope of Work. Sponsor will provide copies of any documents described in this Section to the TA upon request. Sponsor will retain all records pertaining to each Scope of Work for at least three years after completion of each Project.

9.2. Audits. The TA, or its authorized agents, may, at any reasonable time during business hours, conduct an audit of Sponsor’s performance under this Agreement.

Sponsor will permit the TA, or its authorized agents, to examine, inspect, make excerpts from, transcribe or photocopy books, documents, papers and other records of Sponsor which the TA reasonably determines to be relevant to this Agreement.

Sponsor will transmit to the TA the Independent Auditor’s Report prepared for Sponsor’s Annual Comprehensive Financial Report within thirty (30) days of receipt by Sponsor and highlight the section that pertains to the Measures A/W Funds.

9.3. No Waiver. No waiver of any default or breach of any covenant of this Agreement by either Party will be implied from any omission by either Party to take action on account of such default if such default persists or is repeated. Express waivers are limited in scope and duration to their express provisions. Consent to one action does not imply consent to any future action.

9.4. Assignment. Parties are prohibited from assigning, transferring or otherwise substituting their interests or obligations under this Agreement without the written consent of all other Parties.

9.5. Governing Law. This Agreement is governed by the laws of the State of California as applied to contracts that are made and performed entirely in California.

9.6. Compliance with Laws. In performance of this Agreement, the Parties must comply with all applicable Federal, State and local laws, regulations and ordinances.

9.7. Accessibility of Services to Persons with Disabilities. The Project implementation must comply with, and not subject the TA or Sponsor to liability under, the Americans

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with Disabilities Act, the California Disabled Persons Act, or any other state or federal laws protecting the rights of persons with disabilities.

9.8. Modifications. This Agreement may only be modified in a writing executed by both Parties.

9.9. Attorneys’ Fees. In the event legal proceedings are instituted to enforce any provision of this Agreement, the prevailing Party in said proceedings is entitled to its costs, including reasonable attorneys’ fees.

9.10. Relationship of the Parties. It is understood that this is an Agreement by and between Independent Contractors and does not create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship other than that of Independent Contractor.

9.11. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, studies, memoranda, and other documents assembled for or prepared by or for, in the process of being assembled or prepared by or for, or furnished to Sponsor under this Agreement, are the joint property of the TA and Sponsor, and will not be destroyed without the prior written consent of the TA. The TA is entitled to copies and access to these materials during the progress of the Project and upon completion or termination of the Project or this Agreement. Sponsor may retain a copy of all material produced under this Agreement for its use in its general activities. This Section does not preclude additional shared ownership of work with other entities under contract with Sponsor for funding of the Project.

9.12. Non-discrimination. Sponsor and any contractors performing services on behalf of Sponsor will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religion, national origin or ancestry, age, sex, sexual orientation, marital status, pregnancy, childbirth or related conditions, medical condition, mental or physical disability or veteran’s status, or in any manner prohibited by federal, state or local laws.

9.13. Attribution to the TA. Sponsor must include attribution that indicates work was funded with “Measure A Funds” or “Measure W Funds” or “Measures A/W Funds from the TA." This provision applies to any project, or publication, that was funded in part or in whole by “Measure A Funds” or “Measure W Funds” or “Measures A/W Funds." Acceptable forms of attribution include TA branding on Project-related documents, construction signs, public information materials, and any other applicable documents.

Sponsor must comply with the TA's External Attribution Guide which may be updated from time to time and will be available on the TA's website.

9.14. Warranty of Authority to Execute Agreement. Each Party to this Agreement represents and warrants that each person whose signature appears hereon is authorized and has the full authority to execute this Agreement on behalf of the entity that is a Party to this Agreement.

9.15. Severability. If any portion of this Agreement, or the application thereof, is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining portions of this Agreement, or the application thereof, will remain in full force and effect.

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9.16. Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.

9.17. Counterparts. This Agreement may be executed in counterparts.

9.18. Entire Agreement. This Agreement constitutes the entire agreement between the Parties pertaining to its subject matter and supersedes any prior or contemporaneous written or oral agreement between the Parties on the same subject.

IN WITNESS WHEREOF, the Parties have hereunder subscribed their names as of the last date written below (Execution Date).
[SPONSOR]
By:

Name:

Its:

Date:

Approved as to Form:

Legal Counsel for the [SPONSOR]
Date:

SAN MATEO COUNTY TRANSPORTATION

AUTHORITY
By:

Name: April Chan
Its: Executive Director
Date:

Approved as to Form:

Legal Counsel for the TA
Date:

Exhibit A: Form of Project Supplements
Exhibit B: Progress Reporting Template
Exhibit C: Permissible Costs for Reimbursement
Exhibit D: Reimbursement Claim Form
Exhibit E: National Transit Database Reporting Requirements Exhibit F: Quarterly/Annual Shuttle Program Progress Report Form

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Exhibit A: Form of Project Supplements
SECTION A: Primary Agreement
The San Mateo County Transportation Authority (TA) and [Project Sponsor] (Sponsor) entered into a Primary Grant Agreement on ________, 20__ (Primary Agreement).

This Project Supplement is entered into on ________, 20__ pursuant to the Primary Grant Agreement and is subject to the terms set forth therein.

SECTION B: Project Background
Measure(s):
☐ Original Measure A
☐ New Measure A
☐ Measure W
Program Category:

Measure A Measure W
☐ Transit
☐ Highways
☐ Local Streets/Transportation
☐ Grade Separations
☐ Pedestrian and Bicycle
☐ Alternative Congestion Relief Programs
☐ Countywide Highway Congestion
Improvements
☐ Local Safety, Pothole & Congestion Relief
Improvements – Local Investment Share
☐ Local Safety, Pothole & Congestion Relief
Improvements – Grade Separation
☐ Bicycle and Pedestrian Improvements
☐ Regional Transit Connections
Program Subcategory (if applicable):

Project: [Add project name]
Scope of Work: [Specify phase(s)]
Scope of Work Costs: [Specify amount programmed and allocated for each phase] TA Technical Assistance (if applicable):

Date Funding Programmed:

Date Funding Allocated:

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Applicable Resolutions (attached):

Additional Terms: The following Agreement Section(s) apply to this Project Supplement:
☐ Section 5 (Additional Terms Applicable to Sponsor-Performed Projects) ☐ Section 6 (Additional Terms Applicable to TA-Performed Projects) ☐ Section 7 (Additional Terms Applicable to Shuttle Operations) ☐ Section 8 (Additional Terms Applicable to All Other Project Supplements for Operations)
SECTION C: Invoices; Payments [ALTERNATIVE CLAUSE TO AGREEMENT SECTION

5.10(a) – DELETE IF NOT APPLICABLE]
Section 5.10(a) of the Agreement does not apply to this Project Supplement. Instead, the TA will make one upfront lump sum payment of $_______ to the Sponsor to complete the Scope of Work.

SECTION D: Matching Funds
Sponsor will contribute, or provide for the contribution of, the entire amount in excess of $________ needed to complete the Scope of Work [and must provide at least __% pro rata share of the Scope of Work Costs.]
OR
Sponsor agrees to contribute the matching funds to the TA in one upfront lump sum payment of $________ (Matching Funds) following Sponsor's approval of an invoice from TA describing the expenses to which the Matching Funds will be applied, subject to the following terms and conditions:

TA agrees that the Matching Funds are to be expended solely for the Project and agrees to: (i) prioritize application of the Matching Funds to expenses under the Scope of Work with the objective of utilizing all of the Matching Funds not later than _________; (ii) promptly return to Sponsor any and all unspent Matching Funds upon termination of the Project Supplement, or, absent termination, that have not been expended for the Project by _________.

SECTION E: Description of Scope of Work
Sponsoring Agency:

Lead/Implementing Agency:

Contact:

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Project Description and Scope of Work:

Project Schedule:

Begin End

Project Budget/ Source of Funding:

Include funding plan for the project defined above, including use of TA Technical Assistance if applicable
* The other fund sources are provided for informational purposes.

Operating Responsibility:

Maintenance Responsibility:

Project Implementation Responsibility:

Project Oversight Responsibility:

SECTION F: Third Party Roles

1. Third Party Roles. The [THIRD PARTY] is responsible for [LIST ALL RELEVANT RESPONSIBILITIES] for the Project.

2. Caltrans Roles. Caltrans as owner operator of the facility proposed for modification is responsible for reviewing and approving the [RELEVANT DOCUMENTS] for the Project.

3. Other Agreements. A Cooperative Agreement must be executed between Caltrans and the TA that lists the terms and conditions, roles and responsibilities and fee payment associated with Caltrans’ review and approval of the [RELEVANT DOCUMENTS].

SECTION G: Time of Performance

1. Time of Performance. The Scope of Work must be completed no later than the end of __ quarter, Fiscal Year 20__-20__ (the TA's fiscal year runs July 1 through June 30).

2. Timely Use of Funds. Sponsor must expend Measures A/W funds expeditiously. If Sponsor fails to invoice the TA for two consecutive quarters, the TA will require a meeting with Sponsor’s executive and Project staff to review project progress. A Project Supplement found to be non-compliant with this requirement may be terminated for default by the TA.

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SECTION H: Notice
Notices. All notices required or permitted to be given under this Agreement, be in writing and delivered by email to the addresses specified below. Notices will be deemed given when the email was sent. A recipient’s failure to acknowledge receipt of the emailed notice will not affect the effectiveness of notice if (a) the sender can show that the notice was properly addressed and sent by email, and (b) the sender did not receive any email system notification that the email could not be delivered.

To TA: San Mateo County Transportation Authority
1250 San Carlos Avenue
P.O. Box 3006
San Carlos, CA 94070-1306
Attn: TA Secretary and Executive Director
Emails:

To [Sponsor]: [Sponsor]

ADDRESS LINE ONE

ADDRESS LINE TWO
Attn: Project Sponsor Contact
TITLE
Email:

In 2025, the TA plans to relocate its administrative building to 166 N. Rollins Road in Millbrae, California and when that occurs, the TA’s address will be at that location.

SECTION I: Insurance [The TA and Sponsor will determine what types and levels of insurance are required for each Project Supplement]
The following types of insurance are required for this Project Supplement. See Section 6 of the Primary Agreement for additional requirements.

Insurance Type Required Coverage Amount
Workers’
Compensation and
Employer’s Liability
Insurance
Yes Statutory limits for Workers’ Compensation and
at least $1 million for Employers Liability.

Commercial General
Liability Insurance
Yes [$1/5/10 million]
• For all projects: $1M for Project Planning,
Project Initiation, Project Approval &
Environmental Design and Right of Way
Phases and for operations.
• For capital projects with budgets of up to
$10M (e.g., road widening): $1M for Design
and Construction Phases.
• For capital projects with budgets between
$10M and $40M (e.g., freeway
interchange): $5M for Design and

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Construction Phases.
• For capital projects with budgets of $40M
or more: $10M limits for Design and
Construction Phases.

Business Automobile
Liability Insurance
Yes [$1/5/10 million]
• For all projects: $1M for Project Planning,
Project Initiation, Project Approval &
Environmental Design and Right of Way
Phases.
• For capital projects with budgets of up to
$10M (e.g., road widening): $1M for Design
and Construction Phases.
• For capital projects with budgets between
$10M and $40M (e.g., freeway
interchange): $5M for Design and
Construction Phases.
• For capital projects with budgets of $40M
or more: $10M limits for Design and
Construction Phases.
• For operations projects: $10M
Property Insurance Yes
Professional Liability
Insurance
[Yes/No] [$1/2/5 million]
For most projects with professional liability
exposure, such as consulting: At least $1
million
For capital projects with some design: At
least $2 million.

For capital projects with significant design:

At least $5M.

Cyber Liability
Insurance
[Yes/No] If contract deals with Personally Identifiable Information (PII): At least $1 million and part of
the Professional Liability Insurance program.

Crime Insurance [Yes/No] If Entity’s employees have access to funds, securities and other property: At least
$250,000 for Employee Dishonesty Insurance
and $250,000 for Third-Party/Client Property.

If Entity has access to significant funds,
securities or other property: Limits should
reflect cumulative exposure.

Contractors’ Pollution
Liability Insurance
and/or Environmental
[Yes/No] At least $1 million

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Liability Insurance
Railroad Protective
Liability Insurance
[Yes/No] At least $2 million per occurrence and $6 million annual aggregate
IN WITNESS WHEREOF, the Parties have hereunder subscribed their names as of the last date written below.
[SPONSOR]
By:

Name:

Its:

Date:

Approved as to Form:

Legal Counsel for the [SPONSOR]
Date:

SAN MATEO COUNTY TRANSPORTATION

AUTHORITY
By:

Name: April Chan
Its: Executive Director
Date:

Approved as to Form:

Legal Counsel for the TA
Date:

20016287.14 Page 134 of 256

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Exhibit B: Progress Reporting Template
REPORTING PERIOD: FROM mm/dd/yyyy TO mm/dd/yyyy
SMCTA Project # 00XXX – [Project Title/Phases]
[Carryover to additional pages as necessary]
Contact: [Name, Title, Phone, email, address]
1) Scope:
[Describe Scope of Work here, specify Project limits, phases of Project. Identify the [Original Measure A and/or New Measure A and/or Measure W] funded components]
Status Summary: [Provide Status]
Issues: [List any issues, i.e. potential scope changes] ____________________________________________________________________________ 2) Schedule: Original Baseline Current Baseline Current Forecast Major Milestones: Start Finish Start Finish Start Finish [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY Progress This Reporting Period:
[Describe progress and activities]
[Original Measure A and/or New Measure A and/or Measure W] Funds Expended This Reporting Period: $ Future Activities, Next Reporting Period:
[Describe planned future activities]
Projected [Original Measure A and/or New Measure A and/or Measure W] Funds Expenditure Next Reporting Period: $ Issues: [List any issues, such as impacts to schedule]

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_______________________________________________________________________ 3) Scope of Work Total Budget:
____________________________________________________________________________ 4) Scope of Work [Original Measure A and/or New Measure A and/or Measure W] Budget:

Phase/Activity

A B C D E F
Original allocation
(per Project
Supplement)
Current
allocation (Per
Amendments)
Change in
allocation from
Project
Supplement (B-A)
Total
Measure
[A/W]
Expended to
date
% of
current
allocation
expended
(D/B)
% of Work
Completed
#DIV/0!
#DIV/0!
#DIV/0!
Total Scope of
Work $0 $0 $0 $0 #DIV/0!
Issues: [List any issues, i.e. potential cost increases] ____________________________________________________________________________ 5) Funding: [List additional sources as needed, Fill out the following matrix for each phase for the Scope of Work. i.e. environmental, design, etc.]

Issues: [List any issues such as changes in non-Measure [A/W] funding] Submit Progress Reports To: [email protected] or
SMCTA
Planning & Development
1250 San Carlos Avenue
San Carlos, CA 940701
1 In 2025, the TA plans to relocate its administrative building to 166 N. Rollins Road in Millbrae, California and when that occurs, the TA’s address will be at that location.

A B C D E F
Phase/Activity
Original Budget
(per Funding
Agreement)
Updated Cost
Estimate
Total Change
from Approved
(B-A)
Total Expended
to Date
% of Revised
Budget
Expended
(D/B)
% of Work
Completed
- 0.00% 0.00%
- 0.00% 0.00%
- 0.00% 0.00%
Total Project - - - #DIV/0! -
Original Original % Current Current %
Estimated at
Completion EAC %
SMCTA #DIV/0! #DIV/0! #DIV/0!
Others:

Federal (specify) #DIV/0! #DIV/0! #DIV/0!
State (specify) #DIV/0!
Other (specify)
Total #DIV/0! - #DIV/0! - #DIV/0! -
Contribution Contribution Contribution

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Exhibit C: Eligible Costs for Reimbursement
Program / Promotions – activities pertaining to marketing/promotional programs detailed in the Scope of Work.

Planning – activities necessary to implement planning studies covered under the Scope of Work.

Project Initiation Documents (PID) – activities necessary to complete PIDs covered under the Scope of Work.

Environmental Studies – environmental studies costs, including determination of the appropriate environmental document, preparation of all preliminary engineering for each alternative, including geomantic layouts, determination of right-of-way needs, environmental technical studies (such as air, noise, energy, cultural resources and hazardous waste), and all other studies or activities necessary to prepare and finalize the appropriate documents for Project and environmental approval.

Design – design activities such as preparation of design studies; materials and foundation reports; drainage, hydrology and hydraulic reports; surveying and mapping; preparation of the plans, specifications and estimate; preparation of bid documents and Project files; preparation of permit applications and maintenance agreements; coordination of agency reviews and any other activities necessary to prepare final plans specifications and estimate (PS&E) for bid advertisement and award; and management oversight of these tasks except as limited in the Agreement.

Right-of-Way Acquisition – all activities related to right-of-way including determination of rightof-way needs; title searches; preparation of appraisal maps, legal descriptions and plat maps; parcel appraisals and appraisal reviews; hazardous materials testing and analysis; preparation of right-of-way acquisition documents; activities involved with acquiring rights-of-way including negotiation with property owners and cost associated with condemnation proceedings (including legal costs, expert witness costs, etc., but not including costs related to claims for inverse condemnation), right-of-way capital costs and cost-to-cure impacts related to the acquisition. To the extent allowed by law, Sponsor will undertake all best efforts so that cleanup of existing hazardous materials will remain the liability of the property owner.

Services provided for right-of-way activities involved with property not necessary for the Measure A or Measure W Highway Program-funded Project as defined in the Scope of Work, and the associated costs for all such property, will be at the sole expense of the Sponsor.

Any property not used for construction of the Project, or used for any purpose other than construction of the Project as defined in the Scope of Work, should be identified and the funding agencies should be informed. Any excess right-of-way will be identified as early as possible in the Project design process and sold. The proceeds from the sale of such property must be returned to the funding agencies, prorated based on the percentage of funds each agency contributed to the purchase of the property.

Construction – construction expenditures for the Project (construction capital, management and inspection, surveys, public outreach, and related activities) that are part of the Scope of Work agreed to by the TA. Sponsor must submit all change orders over $50,000 to the TA for

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review and written approval before the TA will reimburse the Sponsor with Measure A Funds or Measure W Funds.

In addition, Measures A and W Funds are eligible for reimbursement of Sponsor’s Project management oversight expenses associated with the construction of the Project. This would include activities such as construction management inspection, expenses associated with reviewing proposed change orders, and activities involved with submitting final costs to the appropriate agencies to secure other leveraged funds. Expenditure of Measure A and Measure W Funds remains subject to the limits set forth in the Agreement.

The Sponsor may include additional work beyond the Scope of Work for the Project at its own expense. The TA will require these costs to be segregated from the other item work expenses and paid for with non-Measure A or Measure W Highway Program funds.

Miscellaneous – fees from other agencies, including permit fees or reimbursement for review or oversight costs needed for the Project are eligible costs. However, the cost of permits or fees from the Project Sponsor will not be eligible. Utility relocation costs are eligible for reimbursement according to previous agreements establishing rights for those utilities. The costs for specialized equipment for testing, analysis or production of documents for Projectrelated work are also eligible.

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Exhibit D: Reimbursement Claim Form

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Exhibit E: National Transit Database Reporting Requirements The NTD was established by Congress to be the Nation’s primary source for information and statistics on the transit systems of the United States. Recipients or beneficiaries of grants from the Federal Transit Administration (FTA) under the Urbanized Area Formula Program (§5307) or Other than Urbanized Area (Rural) Formula Program (§5311) are required by statute to submit data to the NTD. Over 660 transit providers in urbanized areas currently report to the NTD through the Internet-based reporting system. Each year, NTD performance data is used to apportion over $5 billion of FTA funds to transit agencies in urbanized areas (UZAs). Annual NTD reports are submitted to Congress summarizing transit service and safety data.

Below is a partial list of reported elements that may change at any time. For additional information, please go to the National Transit Database website at:
https://www.transit.dot.gov/ntd.
a) Deadhead (Miles/Hours): The miles and hours that a vehicle travels when out of revenue service.
i) Deadhead includes:
1) Leaving or returning to the garage or yard facility; 2) Changing routes;
3) When there is no expectation of carrying revenue
passengers;
ii) However, deadhead does not include:
1) Charter service;
2) School bus service;
3) Operator training;
4) Maintenance training;
b) Fuel Consumed: The quantity of fuel consumed for the service (by fuel type);
c) Mechanical System Failure - Major: A failure of some mechanical element of the revenue vehicle that prevents the vehicle from completing a scheduled revenue trip or from starting the next scheduled revenue trip because actual movement is limited or because of safety concerns; d) Mechanical System Failure - Other: A failure of some other mechanical element of the revenue vehicle that, because of local agency policy, prevents the revenue vehicle from completing a scheduled revenue trip or from starting the next scheduled revenue trip even though the vehicle is physically able to continue in revenue service. Any mechanical problem that delayed service more than five minutes, even if no Road Call was required;
e) Passenger Miles Traveled (PMT): The cumulative sum of the distances ridden by each passenger;
f) Reportable Incident: A safety or security incident occurring on transit property or otherwise affecting revenue service that results in one or more of the following conditions:
i) A fatality confirmed within 30 days of the incident; ii) An injury requiring immediate medical attention away from the scene for one or more persons;

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iii) Property damage equal to or exceeding $25,000;
iv) An evacuation for life safety reasons; or
v) A mainline derailment.
g) Revenue Service (Miles, Hours, and Trips): The time when a vehicle is available to the general public and there is an expectation of carrying passengers. Vehicles operated in fare free service are considered in revenue service.
i) Revenue service includes:
1) Layover / recovery time.
ii) Revenue service excludes:
1) Deadhead
2) Vehicle maintenance testing
3) School bus service, and
4) Charter service.
h) Total Service (Miles or Hours): The time or miles from when a transit vehicle starts (pull-out) from a garage to go into revenue service to the time or miles it returns to the garage (pull-in) after completing its revenue service.
i) Since total service covers the time or miles between:
1) Pullout; and
2) Pull-in;
ii) It therefore includes both:
1) Deadhead; and
2) Revenue service;
i) Unlinked Passenger Trips (UPT): The number of passengers who board public transportation vehicles. Passengers are counted each time they board vehicles no matter how many vehicles they use to travel from their origin to their destination.

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Exhibit F: Quarterly/Annual Shuttle Program Progress Report Form

Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JANUARY 15, 2025
SUBJECT: AWARD OF CONTRACT FOR THE LLOYDEN PARK SIDEWALK

RESTORATION PROJECT

RECOMMENDATION
It is recommended that the Council award the construction contract for the Lloyden Park Sidewalk Restoration Project to the lowest responsive bidder, J.J.R. Construction, Inc. of San Mateo in the amount of $92,356 and authorize change orders up to $15,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

BACKGROUND
On October 18, 2023, the Council approved the Town’s Sidewalk Repair Program. The program requires Public Works staff to regularly inspect, and mark uneven surfaces that need repair. The inspection will also identify areas that need concrete replacement work. Staff will initiate a solicitation of bids for concrete replacement work, including bid items for removal and replacement of sidewalks, driveways, tree root cutting and curb and gutter replacement so costs for such work can be firmly established. Notices will be sent to property owners regarding deficiencies and options regarding repair. The notice provides an option for the Town to coordinate the work and estimated construction costs along with liability release should the property owner request the Town coordinate the work.

Precision Concrete Cutting (PCC) performed an assessment of the sidewalk in the Lloyden Park neighborhood. PCC identified 55 areas of sidewalk replacement that must be repaired (greater than 2” of uplift or slabs broken/unstable). The 55 areas of removal and replacement totaled approximately 2,900 square feet. This also includes curb and gutter replacement, where applicable.

Per Town Ordinances, property owners are responsible for the maintenance of the sidewalk areas fronting their property. Though the Town can perform ramping and grinding and other temporary repairs, property owners are responsible for any sidewalk replacements. In approving the Sidewalk Repair Program, the City Council approved a one-time 50/50 split with property owners for prePage 143 of 256 Lloyden Park Sidewalk Restoration
JANUARY 15, 2025

identified sidewalk repairs in the Lloyden Park neighborhood. The Town previously contracted with PCC to grind uplifted sidewalk areas where practical.

ANALYSIS
Public Works consultant, Interwest Consulting Group, conducted reviews of the Lloyden Park sidewalks, prepared a bid package and solicited informal bids from five (5) qualified local contractors that perform similar concrete work for local municipalities. Two bids were received for the project as listed below:

CONTRACTOR LOCATION BID

MR CONSTRUCTION SAN MATEO NO RESPONSE

AGUILAR AND SONS BURLINGAME DECLINED BID
JJR CONSTRUCTION INC SAN MATEO $92,356
RIGHT ON CONSTRUCTION REDWOOD CITY $110,120

SIONES CONCRETE CONSTRUCTION REDWOOD CITY NO RESPONSE
The Engineer’s Estimate for The Lloyden Park Sidewalk Restoration Project, which included Concrete Sidewalk Replacement and Curb and Gutter Replacement was $95,000. There were a couple of locations where the need for more extensive work was identified. Staff will review the areas with the contractor and negotiate pricing as appropriate.

Following award of the contract, staff, along with Interwest, will develop and issue outreach letters reminding property owners of their responsibilities, outline required repairs and offer the opportunity to partner with the Town on the repairs as outlined in the Sidewalk Repair program.

Staff, along with Interwest, would then coordinate associated letter agreements to perform the work, oversee the associated repairs and reimbursement.

FISCAL IMPACT
On October 18, 2023, the Council approved the full cost of the Sidewalk Repair program, which was an appropriation of $182,000 to FY 2023-24 budget. The appropriation rolled over to FY 24- 25 budget. The Final Town costs will be reduced by property owner reimbursement for sidewalk replacement work. The cost for this phase of the project is within the Engineer’s estimate.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS

Lloyden Park Sidewalk Restoration
JANUARY 15, 2025

The Council’s policy should focus on improving and maintaining accessibility along existing sidewalks and financial responsibility for maintenance activities. From a policy perspective, it is less expensive to keep sidewalks in good shape over time through an effective and supported Sidewalk Repair Program.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. None

Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JANUARY 15, 2025
SUBJECT: APPROVAL OF REFUND REQUEST – 71 SELBY LANE

RECOMMENDATION
It is recommended that the Council authorize a refund of 50% of the Variance application fee.

BACKGROUND
The property owner at 71 Selby Lane is requesting consideration of a refund for a Variance Permit approval that resulted from errors in the process. The City Council is the only body that can authorize a refund of permit fees paid.

Below is a history of the application and process.

A full-site development for the main residence was initially reviewed by the Planning Department in January 2022 and approved on February 22, 2022. The associated building permit for the main residence was then approved on August 17, 2022 by the Building Department. On that permit, there was a notation for a “proposed sports court” in the rear yard and setbacks, 10- feet from the side and rear property lines.

The image below shows the approved plan set (Attachment 4, Sheet A-1 – Approved Building Permit Set (BP 22-00438)), including the proposed sports court as it was presented during this stage of review. While labeled “proposed” on the approved plan set, the sports court was not included in the application and scope of work for the main residence and details related to the court’s materials and design were not provided. Therefore, the sports court was not issued an associated building permit number.

Fee Waiver Request – 71 Selby Lane
JANUARY 15, 2025

On August 17, 2022 the Applicant submitted a grading and drainage permit application. This permit was reviewed by the Building and Public Works Department and approved in December 2022. During this review period, records indicate that the Applicant communicated with the Town Arborist who recommended moving the sports court to a new location to avoid encroaching into a Tree Protection Zone and requiring an exception. The applicant applied this recommendation; however, there is no record of the Planning Department reviewing the re-location of the court; nor had the “separate permit” for the sports court been submitted. The scope of work reviewed at this time was strictly related to grading and drainage. The sports court was reviewed for its related surface treatments, not for compliance with land use regulations.

On January 22, 2024, the Building Department reviewed and approved a landscape screening plan at the subject site. The Applicant has described this plan as a “Site Improvement Plan” although application materials support that this project is a landscape screening plan. Landscape screening plans are not reviewed by the Planning Department and are issued by the Building Department. A second figure below provides an enlarged image of the approved landscape screening plan set, including the proposed sports court at this stage. In this plan set, the sports court is more clearly defined as a “permeable concrete sports court” approximately 35-feet 7.5-inches long by 60-feet 8-inches wide and located within the 10-foot side setback.

While some details about the sports court are provided within this plan set – image below - (Sheet A-1, Approved Building Permit Set (BP 24-00040)), the sports court was not described in the scope of work for the landscape screening plan/application and specific details related to the court’s materials, design, and location were not provided. Therefore, the sports court was not issued an associated building permit number. Approval of the landscape screening plan did not grant approval for the applicant to proceed with the construction of a new accessory structure, particularly one within the setback requirements associated with the lot. However, upon receiving the landscape screening permit, the homeowner proceeded with construction of the landscape screening materials as well as the sports court at the location shown.

Fee Waiver Request – 71 Selby Lane
JANUARY 15, 2025

During final inspections for the main residence, Town Staff identified concerns regarding the location of the sports court in the required setback area and directed the homeowner to contact the Planning Department. As a result of this issue being identified during a final inspection, finalizing the building permit originally issued for the main residence was put on hold pending remedy of the sport court issue. A building permit for the pre-constructed sports court was formally applied for on May 21, 2024, after the final inspection occurred. This building permit was not immediately issued. Permits were only allowed to proceed following approvals for a Variance from the Planning Commission for the sports court.

The Commission approved the Variance for the sports court in September 2024 but suggested that the applicant request a waiver of fees paid for the Variance. The argument presented by the applicant is that the sports court was clearly noted on the plans. The Town Arborist suggested that it be moved from the tree protection zone, but had they known that the selected new location would trigger a variance application they would have relocated it to be compliant, instead of triggering the Variance. Only after it had been constructed was it caught by the Town.

ANALYSIS
Linked under Attachments is the online packet for the Commission’s meeting in September 2024.

The packet includes letters from neighbors that expressed support (Item 4C). The applicant paid $10,680 for the Variance permit application plus any associated reproduction costs for plans and other details.

Fee Waiver Request – 71 Selby Lane
JANUARY 15, 2025

The Planning Commission asserted that there were inconsistencies in the plans as well as inconsistencies in the Town’s review of the plans. It was suggested that the reviewing departments should have collaborated more during the plan review process to catch the discrepancies on the plans. Upon after action review, staff found that while there was collaboration on the application, each department is responsible for reviewing the plan submittals within their areas of expertise and they overlooked areas that were not within their focus. To facilitate review by all departments whenever there are plan changes, plans can be rerouted back through each department whenever the project applicant submits revised copies. However, this creates additional cost and delay for project applicants. There is no single individual that is simultaneously trained as an engineer, building inspector, building official, arborist and planner. Each department has trained and specialized expertise. While greater coordination is necessary, it must be done in a way that ensures that projects continue timely forward motion. Staff is looking at ways to streamline this process and improve it.

Following the suggestion received from the Planning Commission, the applicant is pursuing a refund request. Only the City Council can authorize a refund of permit fees paid. While I concur that there were inconsistencies on both sides and there were field/construction assumptions made by the applicant, I would caution against a full refund. I advised the applicant that I would place the item on the Council Consent Agenda in January with a recommendation for consideration by the Council.

Total fees paid by the applicant in relation to the Sports Court were $12,728.37. Of this totally, there were Building Permit Fees of $1,653.21 (including a $599.31 Stop Work Fee) and $11,076.16 for a Variance Permit. While the applicant did have the option to move the Sports Court (after its construction) rather than pursue a Variance application, if the proposed location had been reviewed for approval prior to construction the applicant states that they would have redesigned it to not require a Variance.

Staff recommendation is consideration of a 50% refund of the Variance Permit application fee - $10,680. A refund of $5,340.

In 2022, costs for a Variance application were $2,920. After the Town’s cost allocation study, in 2024, fees were found to be extremely low. Direct staff time costs connected to a Variance application were found to be $7,138 and indirect costs were $3,290. Costs were increased by the CPI on July 1, 2024. The Council opted not to subsidize the costs of a Variance as Variances creating non-conforming development were discouraged.

FISCAL IMPACT
The total fees paid by the applicant in relation to the Sports Court were Building Permit Fees of $1,653.21 and Planning Variance Permit fees of $11,075.16 (total $12,728.37). Of this total, $11,668.85 represent staff time and processing costs related to the application. A refund of $5,340 subsidizes 45% of those costs.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:

Fee Waiver Request – 71 Selby Lane
JANUARY 15, 2025

• Goal Area A – Maintain Fiscal Responsibility

POLICY FOCUS
Policy focus is on any precedent set by refunding fees where there are processing errors for permitting non-conforming uses.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. LINK TO: Item C – Planning Commission Staff Report and Approval of Variance Request – 71 Selby – September 25, 2024

Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JANUARY 15, 2025
SUBJECT: 2025 COUNCIL COMMITTEE ASSIGNMENTS

RECOMMENDATION
It is recommended that the Council receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.

BACKGROUND
The newly selected Mayor reorganizes the City Council committees and regional assignments each January. A complete list of the 2025 Council assignments selected by Mayor Lewis is attached for reference.

ANALYSIS
None.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
There are no significant policy issues associated with this item.

PUBLIC NOTICE

2025 Council Committee Assignments
JANUARY 15, 2025

Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. 2025 Committee Assignments

Friday, January 10, 2025
Atherton City Council
Committee and Regional Agency Assignments
Mayoral Assignments 2025
APPOINTMENT 2025
Board/Voting Position
Association of Bay Area Governments (ABAG) (Link) Widmer/Hawkins Cal/Mod Local Agency Policy Maker Group (Link) Holland/Lewis City/Council Association of Governments (C/CAG) (Link) Lewis/DeGolia League of California Cities (Link) Holland/Widmer
Library JPA Governing Board (Link) DeGolia/Lewis
Peninsula Clean Energy (Link) DeGolia/Holland
Commute.org (Link) Hawkins/Holland
San Francisco Airport Roundtable (Link) Holland/Hawkins SMC Emergency Services Council (Link) Hawkins/Lewis
Liaison-Only Agencies or Groups
Holbrook-Palmer Park Foundation Widmer/DeGolia
Menlo Park Fire Protection District (Link) Hawkins/Lewis Town Committee Liaisons
Audit & Finance Committee Lewis/Holland
Transportation, Bike & Ped
Advisory Committee
Widmer/Holland
Environmental Programs Committee Holland/Widmer
Park & Recreation Committee DeGolia/Widmer
City Council Ad Hoc or Standing Subcommittees
Refuse Services Subcommittee (Standing) Widmer/DeGolia
Historic Train Station Ad Hoc Subcommittee Hawkins/DeGolia (Disband Upon Completion)
Senior Task Force Ad Hoc Subcommittee Lewis/Hawkins
(Disband Upon Completion)
Town Survey Ad Hoc Subcommittee Lewis/Hawkins
(Disband Upon Completion)

CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
DATE: JANUARY 15, 2024
SUBJECT: SECOND READING OF ELECTRIC READINESS ORDINANCE (REACH CODE) TO AMEND SECTION 15.19.030 OF THE

ATHERTON MUNICIPAL CODE
CEQA: Adoption of the Ordinance is not subject environmental review under the California Environmental Quality Act (CEQA) in that it is categorically exempt under the CEQA Guidelines, Section 15308, Actions by Regulatory Agencies to Protect the Environment.

RECOMMENDATION
Staff recommends that the City Council conduct the second reading and adopt an ordinance that would amend Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electric-ready requirements for new construction and major alterations.

BACKGROUND
The Town adopted the 2022 California Green Building Standards Code (CALGreen), as outlined in Chapter 15.19 of the Atherton Municipal Code, which regulates construction practices to improve public health, safety, and general welfare by promoting sustainable building practices.

The current code integrates environmentally responsible standards, including energy efficiency measures, and applies to all new residential buildings and major alterations within the Town.

The City Council expressed support for local amendments that promote electric readiness in new homes and renovations, ensuring readiness for future electrification. This aligns with State and regional goals to reduce reliance on natural gas and transition to all-electric buildings, as outlined in the Town’s Climate Action Plan. The proposed ordinance expands electric-readiness requirements for new residential construction and major alterations, including infrastructure for future electric appliances such as heat pumps, electric water heaters, and electric cooking appliances.

ITEM NO. 7

At the December 18, 2024 City Council meeting, several key revisions to the draft ordinance were presented and discussed. Staff made updates to the proposed ordinance to address Council feedback and improve clarity and feasibility. The revisions included:

1. Clarifying electric readiness requirements for new construction and major alterations to align with the upcoming 2025 California Codes.

2. Expanding electric readiness requirements to include new construction pool/spa installations, outdoor cooking areas, and indoor/outdoor fireplaces, with specific infrastructure requirements such as conduit-only installation for fireplaces, exceeding the 2025 California Building Codes.

3. Addressing panel and service upgrade requirements.

4. Refining circuit and physical space specifications for kitchen, laundry room, and utility room alterations, modifying the trigger from any renovation involving these spaces to any alteration to the branch circuit wiring serving these appliances.

The Council unanimously passed the first reading of the ordinance (5-0) and expressed support for its goals and revisions. Minor changes were requested to be incorporated before the Second Reading. Feedback included concerns about the term "major alterations" in the staff report, which staff clarified refers to specific triggers, primarily those affecting the branch circuit wiring of the appliance in question. Additionally, concerns were raised about the utility room definition, specifically the phrase "... or electrical controls equipment," which staff agreed to remove as it was deemed non-consequential.

Additional revisions requested by the Council include:

1. Adding a purpose statement at the beginning of the ordinance to help the community understand the intent of the reach code and its scope.

2. Changing the alteration definition from "any construction or renovation" to "applicable construction or renovations."

3. Tweaking the utility room definition to provide greater precision.

ANALYSIS
Staff developed the proposed ordinance in response to Council direction on establishing electric readiness standards. The proposed ordinance is modeled on the Electric Readiness Model Reach

Code, created in collaboration with Peninsula Clean Energy (PCE) and Silicon Valley Clean Energy (SVCE). The ordinance has been refined based on Council feedback to enhance clarity and feasibility, and it includes new requirements for electric readiness, such as dedicated electrical panels and conduit for future electric systems, with special attention to areas like kitchens, laundry rooms, and utility rooms during major alterations.

As revised, the ordinance incorporates best practices that are both practical and supportive of the Town's goal to meet Statewide electrification mandates. It emphasizes cost efficiency by encouraging electrical readiness at key trigger points, which is significantly less expensive than future retrofitting costs. This approach avoids the need for immediate appliance replacements, reducing potential disruptions and providing homeowners with more flexibility.

As the ordinance does not specify a dollar threshold for triggering electric readiness, it instead focuses on the most economical points during construction and renovation to install the necessary infrastructure. Community outreach and education will be implemented to ensure residents understand the new requirements before enforcement begins. The Community Development Department will oversee compliance during the building permit review process to ensure that the updated code is followed.

By incorporating electric-readiness requirements at key stages of the construction process, the ordinance positions Atherton to meet future electrification mandates while minimizing long-term retrofit costs for homeowners. It promotes a more energy-efficient, healthier community by reducing reliance on gas-powered appliances and supports the transition to all-electric buildings.

FISCAL IMPACT
The adoption of the Reach Code Ordinance will have minimal fiscal and resource impacts on the Town. Costs associated with implementing the new ordinance will include staff training, the development of updated informational materials, and public outreach efforts to inform residents and developers of the new requirements. These expenses are expected to be modest and can be absorbed within the Town’s existing budget allocations. No additional funding or resources are anticipated to be necessary for the successful implementation of the ordinance.

GOAL ALIGNMENT
This report and its contents are in alignment with the following Council Policy Goals:
• Goal D – Enhance Environmental Sustainability
• Goal F – Be Forward-Thinking, Well-Managed and Well-Planned

POLICY FOCUS
The proposed ordinance ensures that new construction and major alterations are equipped for future electrification, reducing retrofit costs for homeowners while advancing the Town’s sustainability and public health objectives. It also aligns with anticipated state and regional electrification and decarbonization mandates, reinforcing the Town’s commitment to proactive climate action.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically.

ATTACHMENTS

1. Existing Ch. 15.19 Green Building Code of the Atherton Municipal Code

2. Proposed Ordinance Language to Revise Section 15.19.030

ORDINANCE NO. XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON REPEALING AND RE-ENACTING SECTION 15.19.030 OF THE ATHERTON

MUNICIPAL CODE
WHEREAS, the Town of Atherton ("Town") has adopted the 2022 California Green Building Code, and
WHEREAS, the ruling in California Restaurant Association v. City of Berkeley limits how the Town can regulate fuel sources in new buildings; and WHEREAS, the Town now wishes to revise Section 15.19.030 of the Atherton Municipal Code to be consistent with legal requirements imposed by the City of Berkeley decision; The City Council of the Town of Atherton does hereby ordain as follows:

Section 1. PURPOSE AND AUTHORITY
The purpose of this amendment is to repeal and re-enact Section 15.19.030, related to the Town's Green Building Code to make it consistent with federal law as clarified in the City of Berkeley decision.

Section 2. REPEAL AND REENACTMENT OF ATHERTON MUNICIPAL CODE SECTION 15.19.030
Section 15.19.030 is hereby repealed and re-enacted to read as follows:

Part 11 – California Green Building Code (CALGreen)
CHAPTER 2 DEFINITIONS
ADDITION. An extension or increase in floor area of an existing building or structure.

ALL-ELECTRIC BUILDING. A building that contains no combustion equipment or plumbing for combustion equipment serving space heating (including fireplaces), water heating (including pools and spas), cooking appliances (including barbeques), and clothes drying, within the building or building property lines, and instead uses electric heating appliances for service.

ALTERATION OR ALTER. Any construction or renovation to an existing structure other than repair for the purpose of maintenance or addition.

COMBUSTION EQUIPMENT. Any equipment or appliance used for space heating, water heating, cooking, clothes drying and/or lighting that uses fuel gas.