Atherton City Council
June 18, 2025

FY 2025/26 Town Operations Budget
June 18, 2025

POLICE DEPARTMENT
OVERALL NET INCREASE OF $674,436
The Police Department budget consists of four distinct divisions: Admin/Training, Patrol/Traffic, Investigations, and Communications/Records. Within these areas are specific areas of focus including detectives, community service officers (and code enforcement), school resource officer, K-9s, dispatch, and administration. Deployment consists of 4 Patrol Teams of 12 hours shifts (2 day shift 7am – 7pm and 2-night shift 7pm – 7am). Minimum staffing consists of 1 supervisor, 2 officers, and 1 dispatcher. The Department currently has one officer vacancy. Vacancies often result in increased overtime, which is offset, in part, by overall salary savings at the end of the year.

Personnel and Benefits
Overall, the salary and benefits category increased $725,699. This is largely due to the increase in estimated salary adjustments, cost of living adjustment and CalPERS UAL payment (~200k). This results in a salary adjustment of $554,816 for FY 2025/26 for a department budgeted as fully staffed. The line item for overtime expense (OT) has increased to $750,000 to address the expanded needs for directed enforcement and operations. Department overtime includes augmented categories for OT pay for dispatchers; OT for backfill staffing-court, training, investigations, special operations/directed enforcement OT, and holiday OT.

Operations
Overall, the Operations expenditure budget for the Police Department decreased by ($101,155).

The majority of this was due to a decrease in contract services expenses. There are donation driven programs (such as the health and wellness program (~$195,000), and perishable skills training (~40,000). The health and wellness and perishable skills programs are annual review programs that will seek donations for continued funding. These are anticipated to be reviewed during FY 2025/26 for program continuation and will be amended to the budget if successfully funded. They are not included in the budget unless they are funded.

There is an increase in telephone expenses for radio circuits, an increase in required POST Training, and slight increases in Training and Conferences. There are slight increases in Animal Control services, K-9 expenses, Other Supplies and Materials, and Machinery and equipment.

There was an additional increase of $49,892 due to an identified need to update the dispatch phone recording system. There was also funding added for the CAD RIMS system’s annual maintenance, as well as slight increases in Other Contract Services and Other Supplies and Materials.

The Department is purchasing supplemental equipment from the separate Equipment Replacement Fund. These are purchases which are funded via annual departmental allocations into the Fund until purchases are necessary. These supplemental items include the purchase of necessary firearm replacements for the department. The Department is also anticipating the replacement of 3 motorcycles for a total amount of $225,000 as part of its regular equipment replacement schedule.

These are grant funded. Grant funds will reimburse the Equipment Replacement Fund. The standard Equipment Replacement Fund allocation for the department has increased from $190,000 to $210,000.

FY 2025/26 Town Operations Budget
June 18, 2025

GENERAL FUND SUMMARY
For FY 2025/26 the Town’s General Fund Revenues are projected at $24,712,266 against $22,134,254 in expenditure. This will result in a single year-end positive balance of $2,578,012 and a total ending Fund Balance of $9,572,799.

FY 2025/26 includes below the line items of $2,500,000 for ERAF, budgeted debt service payment of $861,871, Transfer Out to CIP Fund 401 for capital projects of $5,555,000 and Transfers out of $3million for ADP. There will be a single-year projected change in fund balance by a negative $3,538,859. The negative change reflects the drawdown of unallocated reserves Fund Balance of $5.555 million for capital projects and $3milion ADP from the Town Financial Planning model.

Transfer Out to CIP Fund 401 for capital projects is $5,555,000 as there was a reduction of $50,000 allocation in the CIP Fund 401 due to the adjustment of the Facility Replacement Fund from $300,000 to $250,000.

LIBRARY FUND

REVENUES
The Town is a member of the San Mateo County Library JPA system. The Library is funded through property taxes that are collected and allocated to library services. Under the JPA, jurisdictions are permitted to retain excess funds generated from the local property taxes as long as the basic library services are met. These excess funds are held in trust by the County of San Mateo. The Town’s most recent use of all excess funds was for the new Library Project– as well as extended library hours of daily operation, utilities, maintenance costs and aesthetic upgrades to the Library café deck. Excess funds were advanced to the Town to allow completion of the Project.

With the completion of the new Library, annual excess funds, minus amounts needed for yearly operation of the Library, are retained by the Library JPA until the total advancement amount is reimbursed. Once the advancement of funds is reimbursed, any remaining funds will be evenly split between the Library and the Town for library-related activities. The County holds all future Town excess funds.

The FY 2024/25 beginning fund balance for the Library Fund is $2,717,591. This includes the SMCL funds in the amount of $2,162,098 held in trust retained by the Library JPA. The remaining balance of the advancement of the SMCL JPA funds to be paid back is $1,157,910. SMCL will deduct the remaining advancement amount from our Library funds held in trust. With the Town advancement of funds fully paid off, any remaining excess Library funds after the Library and the Town Library related activities expenses will be evenly split.

The estimated FY 2025/26 revenue for the Atherton Library JPA is approximately $5.25million and the SMCL operations is estimated at $3.37million. The Town estimate for FY 2025/26 is $1,032,902. After deducting the Library related activities, the remaining excess Library funds is $847,098. This amount will be evenly split between the JPA and the Town at approximately $423,549 each. These funds will be held in the San Mateo County Library Trust for the Town.

FY 2025/26 Town Operations Budget
June 18, 2025

EXPENDITURES
The FY 2025/26 projected expenditures for the Library are $1,207,902 for operations, utilities, maintenance costs, use of town facilities, development of spaces and Improvement Project Children’s Nature Garden.

These costs breakdown as follows:
• Contract Maintenance Services - $39,000
• Contract Custodial - $75,000
• Facility Repair/Maintenance - $4,000
• Utilities/Electrical - $120,000
• Utilities/Water - $40,000
• Contract Vector Management - $800
• Building Security - $250
• Other Contract Services - $95,000
• Other Supplies and Materials - $200,000
• Building Improvements/Capital Outlay - $440,000 & $175,000 • Building Maintenance Manager - $18,852
There is an allocation for Other Supplies and Materials of $200,000 for the use of Town facilities for Library programming, various Town programming, and aesthetics needs around the Library outdoor spaces. These include the use of Town facilities at the Park for various Library programs, purchases of various items for the development of spaces such as refresh of tables, canopies, umbrellas, café benches and community room furniture. The budget also includes an allocation of $440,000 for capital outlay related to the Children’s Nature Garden. This project is currently in the design phase and is anticipated to begin construction in the new fiscal year.

There were minor changes to the Library Funds for capital improvement expense increase in the amount of $175,000. During the CIP portion of the May 7 Study Session, there was discussion regarding Town Center and Circulation project (Holbrook-Palmer Park connection) review and analysis of pedestrian connectivity options including analysis of traffic improvements around the Town Center to facilitate access and mobility through the Town Center and to the Park. This includes Station Lane connection along Maple to Watkins Avenue as partial Library-related improvements for pedestrian pathway accommodation. The Town will be pursuing the design of these pathway improvements and $100,000 is allocated as the Library portion. Additional improvements for the design of parking lot modifications to add parking stalls along the mulch section along the track ($15,000) and design to add solar carports/EV charging ($60,000) along the track side of the Town Center.

OTHER RESTRICTED FUNDS

FY 2025/26 Town Operations Budget
June 18, 2025

The Town maintains a variety of Special Revenue and Internal Service funds that are “restricted funds” for specific purposes beyond basic capital improvement. Revenue to internal service funds are in the form of General Fund department charges based on allocations by department and uses.

EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund is an internal depreciation fund for the replacement of large assets. The Fund is the Town’s set aside accumulation account to replace large equipment assets over time – such as computer equipment, software assets, vehicles, trailers, emergency equipment, etc. Annual depreciation-style departmental allocations to this Fund reduces the impact to the Town’s Operational year funding to replace the equipment. There continues to remain sufficient funds in the fund to accommodate emergency replacement needs as well as planned needs.

The FY 2025/26, departmental allocations (revenues) total $608,100 and the expenditures total $375,000. The largest allocation charge is $360,000 in the Police Department for FY 2025/26.

This allocaton reflects the purchase of 2 vehicles each year as part of the department’s regular maintenance and replacement schedule and for replacement purchase of new firearms. The Department is seeking the replacement of three (3) motorcycles for a total amount of $180,000 as part of its regular equipment replacement schedule. These are replacement motorcycles to the patrol fleet traffic division. These motorcycles are grant funded, (grant revenue and expenditure) will occur within the Equipment Replacement Fund. The Town uses the State and Federal Multiple-Award Schedule pricing to purchase vehicles from the Equipment Replacement Fund.

In FY 2025/26 the Police Department will also purchase $150,000 in new firearem replacements.

These supplemental items include the necessary firearm replacements for all sworn officers. There is a $150,000 allocation expense to the replacement fund in Police Department operations budget for the purchase of these firearms. These were noted in the General Fund Budget presentation.

Also within the Fund, the Finance Department anticipates an upgrade to the Town’s Financial Accounting Software. The cost for upgrade and migration is $45,000. There is sufficient allocation build to this fund for upgrade of the software.

WORKERS’ COMPENSATION FUND
The Workers’ Compensation Fund accounts for the cost and expense of managing the Workers’ Compensation Program through the Town’s self-insurance risk pool, Cities Group Joint Powers Authority. This Fund includes costs related to risk management and prevention – safety training, educational materials, and accident prevention programs. As a member of a JPA, the Town contributes an annual assessment to the JPA based on all recognized and potential liabilities. These assessments or contribution rates are calculated annually based on claims history and any increases in loss recovery due to excessive claims losses.

As has been advised, the Cities Group JPA (Workers' Compensation) is experiencing some challenges. While the challenges do not affect the Town’s costs, they are related to the stability of the JPA and its continued viability. Member agencies have begun discussions to dissolve the JPA.

This will result in the Town and other member agencies having to identify alternatives. Agencies with higher risk exposure (i.e. those with public safety) will need to identify alternative pools with

FY 2025/26 Town Operations Budget
June 18, 2025

similar risk portfolios. As agencies explore options, the Cities Group JPA Pool agrees that the JPA will continue through the end of the 2025 calendar year and perhaps through June 2026. This will give agencies time to explore alternatives. If the JPA dissolves, each member agency would transition its claims out of the Cities Group and into alternative solutions. Loss tails and liability would follow each agency into any new JPA. The Town is currently exploring two alternative JPA’s for the Town’s Workers’ Compensation coverage.

There are approximately thirteen (13) open claims that have incurred a reserve claims cost of approximately $667,883 in the current year. This is a decrease of $269,168 in reserve claims from the previous fiscal year. Claim costs and reserves are established for each claim; however, these amounts are not indicative of the actual claim paid. The three-year average claim loss/expense is approximately $235,750, a decrease of $80,320.

The Workers’ Compensation Fund tracks expenditures on related expenses across the various departments. Each department is responsible for an allocated cost for Workers’ Compensation.

Allocations vary based on the risk assessed for each department (by type) and the number of employees. The FY 2025/26 budget maintains a 1% charge of salary costs for all departments. In previous fiscal years the charge for the Police Department was 11%, as the Town experienced high claims liabilities in the Police Department. It was then reduced to 7% and now 1%. All other department charges were reduced from 3% to 1%. This was done to build up reserves for the Town’s replenishment of equity reserves with the JPA. The reduction was due to the Workers’ Compensation Fund maintaining enough reserves for future allocations of equity replenishments.

Staff will continue to monitor this expense and with the possibility of moving to a new Worker’s compensation carrier there may be need to increase the allocation in future years to maintain adequate reserves. Due to the Town’s diligence in building up its Workers’ Compensation Fund over the years, there is a healthy fund balance for transition from the Cities Group to a new JPA if there is a requirement for the establishment of an equity reserve.

The current year assessment is $188,709 and is projected to increase $250,000 in FY 2025/26.

Currently, there are enough reserves in the Town’s Worker’s Compensation Fund for equity replenishment and current reserve claims. The FY 2025/26 expense is $256,183 in the fund.

GENERAL LIABILITY FUND
The General Liability Fund accounts for the insurance cost of general liability claims and property losses. The Town is part of an insurance pool administered by PLAN JPA. The activities within this Fund provide for expenses related to general liability insurance, employment practice insurance and self-insured retention claims. Total internal service charges from the General Fund for FY 2025/26 are estimated at $634,331. This is an increase of 3.2%. The total FY 2025/26 projected expenditures for this fund are $734,331. This includes the self-insurance retention expense of $100,000 that allows the payout of four (4) claims at $25,000 per claim. The Town does not anticipate expending retention expenses of four (4) claims in the fiscal year, however, the amount is a requirement established by PLAN JPA. Average retention claims are about 2 per year.

EMPLOYEE BENEFITS FUND

FY 2025/26 Town Operations Budget
June 18, 2025

The Employee Benefits Fund tracks expenditures across various departments for employment, unemployment, retirement, and healthcare benefits. The Fund also represents an audit compliant set aside for compensated absences (time earned) – vacation, sick leave, holiday, compensatory time, etc.). Revenue to the fund comes through charges allocated back to each departmental budget based on number and type of personnel within each department. Revenue to the Fund for FY 2025/26 is $437,271. Expenditures for FY 2025/26 are $443,346. The expenditure includes $83,346 for the Town contribution of the minimum retiree health PEMHCA amount to CalPERS.

These costs are included and charged to the respective departments based on retiree health and allocated to the Employee Benefits Fund. The PEHMCA costs are paid directly to CalPERS and are reimbursable from the Town’s OPEB Trust. The Town is no longer budgeting the “pay as you go” retiree health benefit contribution as an operation expense as the retiree benefits are now funded through the OPEB Trust. The Employment Benefit Fund FY025/26 budget also includes an expense of $800,000 to the General Fund for a potential allocation towards CalPERS Additional Discretionary Payment (ADP). This was a recommendation by staff as an allocation in support of a General Fund allocation toward an ADP amount of $3million.

Within this fund is also the employee benefits charge of $274,223. This is a charge of 3% to 4% of the General Fund Operational Departments salary expense that is allocated for personal leave contributions of sick, vacation, and holiday pay. The Police Department allocation is 4% and all other departments 3%. The Town has a total compensated absences balance of $1,073,999.

Compensated absences comprise of accrued time-off, vacation, and holiday pay for all employees and are recorded as a liability. These are amounts that would be liquidated or mature due to the termination of Town staff.

Included within this fund are unemployment insurance charges if there are any future claims charged to the Town. This is a charge of 1% of Operational Departments salary expense Any claims would be paid out of this fund. The total budgeted charge is $75,202.

TENNIS FUND
The Tennis Fund projected revenues are $71,200. The majority of this revenue comes through the facility management servies contract with Player Capital. The contract provides yearly revenue of $50,000 to the Park. Keys are sold on an annual basis to any person (resident or non-resident) that wishes to use the Tennis courts. The standard key for residents is $105 and includes clay court key, and the non-resident key increased is $280 and clay court access of $30/ hour. These fees will increase based on a 2025 CPI of 2.7% in FY 2025/26.

Every year the Town reviews maintenance requirements for the courts and resurfaces courts as needed. The tennis court resurfacing treatment includes crack filling and taping, followed by a new surface coating and striping. This is done on approximately every 3-5 years on a cyclical basis on each of the five (5) non-clay tennis courts.

FY 2025/26 Town Operations Budget
June 18, 2025

The FY 2025/26 budget includes the purchase of tennis keys by residents and non-residents providing annual revenue of approximately $20,000. Each January, new tennis keys go on sale for the new court locks that get installed in February.

For FY 2025/26, the Town anticipates expenditures of $61,000. This includes $13,000 for contract maintenance services for MCE, general court maintenance and facility repairs needs of $45,000 and $3,000 for building security court gates upkeep.

COPS - CITIZEN’S OPTION FOR PUBLIC SAFETY
The COPS Office was created as a result of the Violent Crime Control and Law Enforcement Act of 1994. As a component of the Department of Justice, the mission of the COPS Office is to advance community policing in jurisdictions of all sizes across the nation. Community policing focuses on crime and social disorder through the delivery of police services that includes aspects of traditional law enforcement, as well as prevention, problem-solving, community engagement, and partnerships. In FY 1996/97, the California State Legislature created the Citizen’s Option for Public Safety (COPS) Program. Funds have been available through the State of California to local entities in the form of Citizen’s Option for Public Safety (COPS) Grant. The Town in recent years has seen an increase in funding. Recently received approximately $186,000 from the grant. We project to receive $190,000 in grant funds. These funds must be used for front-line law enforcement only. The Town anticipates receipt of this funding on an annual basis and funds are used for sworn personnel salary related expenditures.

CAPITAL IMPROVEMENT FUND
The five-year CIP proposes projects to analyze, repair or improve Town infrastructure, and the funding for those projects. The major projects are categorized into three areas:

FY 2025/26 Town Operations Budget
June 18, 2025

• Streets & Transportation
o Roadway Maintenance
o Bicycle and Pedestrian Improvements (Active Transportation) o Traffic and Safety
• Drainage
o Flood Control
o Regulatory and Green Infrastructure
• Town Buildings, Park and Facilities
o Town Center
o Holbrook-Palmer Park
Projects have been developed based on needs identified by City Council, residents, staff, and adopted master plans.

The 1st year (FY 2025/26) of the CIP is incorporated into the Town’s Budget and is the only year for which the City Council applies available funding. The remaining four (4) years of the CIP reflect proposed projects and funding. These “out years” are revised annually to reflect changes in City Council priorities, direction, needs and funding availability. The CIP is reviewed by the Town’s Planning Commission each year for consistency with the Town’s General Plan. This year’s CIP was reviewed by the Planning Commission at their May 29, 2025, meeting. The Planning Commission determined that the Town CIP for Fiscal Years 2025/2026 – 2029/2030 is consistent and in conformance with the Town’s General Plan.

The CIP program consists of (6) six capital improvement fund sources that the Town uses for capital improvement/infrastructure needs. The capital improvement fund sources include:
• Atherton General Fund
• Measure M – County Congestion Management Fee on vehicle registration • Measure A – County ½-cent Transportation Sales Tax
• Measure W- County ½-cent tax Congestion Relief Plan
• Gas Tax
• Atherton Channel Fund
This year the 5-year CIP was presented to City Council in the Study Session in a more detailed workshop format to allow for questions and discussion of individual projects, general discussion about broader objectives to be considered for future proposed projects and priorities for allocating funds. Though the Capital Improvement Program is funded with a variety of revenue sources, most of the revenue sources have restrictions on how the funds can be used. The General Fund is the primary funding source for the Capital Improvement Program and thus affords the greatest opportunity for discretionary expenditures for capital projects.

During its May 7th Study Session workshop, staff provided the 5-Year Fiscal Outlook Spreadsheet and project list for Council review. FY 2025/26 and beyond include established priority projects that include the Annual Road Maintenance Program, necessary Traffic and Safety Improvements, and the completion of ongoing projects. As noted above, funding for the CIP

FY 2025/26 Town Operations Budget
June 18, 2025

consists of a variety of sources, some of which are restricted, such as Measures A, Measure M, and Measure W funds, as well as funds from Gas Taxes, and the General Fund. The established priority projects and ongoing projects were noted for FY 2025/26. These projects included approximately $4.7 M in general fund allocations for FY 2025/26.

Specific Projects the Council reviewed and provided feedback on included:
• Bicycle Pedestrian Master Plan Implementation Program o Support for El Camino Complete Streets – Project Initiation Document and Project Approval and Environmental Documents phases by others
o El Camino Real/Selby Lane intersection Improvements
• Traffic Safety Improvement Program
o Streetlight painting
o Middlefield Road/Fair Oaks Lane/Palmer Avenue traffic signal o Middlefield Road/Watkins Avenue traffic signal
• Drainage Improvements Program
o El Camino Real Drainage Solutions (North Segment)
o El Camino Real Drainage Solutions (South Segment)
o Drainage Master Plan Update
• Park Master Plan Implementation Program
o Clay Court Conversion Project
o HPP Master Plan Update
Policy discussion by the Council resulted in minor changes and/or updates to the baseline projects and continuing projects in Bike Pedestrian, Traffic Safety Improvement, Drainage, Park, and Park projects. The projects are included for the specific fiscal year for inclusion and extend within the Capital Improvement Program (FYs 2025/26 through FY 2029/30). Based on Council feedback from the May 7th meeting, the allocation amount from the General Fund for FY2025/26 was updated to $5,605,000. Below were the resultant updated changes to the CIP program:

Changes to Baseline Projects
— Reduce Town Center Improvements to $100k per year
— For 2025/26, allocate $150k in Green Infrastructure to ADLP Project Continuing Projects
— Reduce the ADLP allocation by $150k to account for Green Infrastructure CIP Added and Future Projects
— ECR Complete Streets - $100 Support in 2025/26 (BP2)
— ECR/Selby Intersection - $250k Conceptual in 2025/26 (BP4) — ECR/Selby Intersection - $250k Design Remainder in 2026/27 (BP4), $2.5m in 2027/28 (BP4) — Station Lane Connection - $120k Study and Design in 2025/26 (BP7) has been updated to $200k, $600k in 2026/27 (BP7)
— Streetlight Painting - $100k in 2025/26 (TS1)

FY 2025/26 Town Operations Budget
June 18, 2025

— Middlefield/Fair Oaks & Middlefield/Watkins - $100K Corridor Study in 2025/26 (TS1/3), $1m solution in 2027/28 (TS1/3)
— ECR Drainage/North & ECR Drainage South - $475k in 2025/26 for design (add $350 remaining from 2024/25) (DR2/3); $1.5m in 2027/28 (DR2), $4m in 2028/29 (DR3) — Solar/Battery @ Jennings Pavilion - $30k/$150k in 2025/26 (HPP5) — Parking Lot Modifications - $15k/$60k in 2025/26 (TC2) — Drainage Master Plan Update - $350k in 2027/28 (DR1)
— Park Master Plan Update - $350k in 2026/27 (HPP2)
Staff also discussed that some of the projects or priorities have potential grant or non-general funds offsets. These offsets were provided and incorporated in review of The Outlook spreadsheet (line 44). These amounts reduced the General Fund contribution reflected in the final Unallocated balance of $5.605million for CIP projects.

Grants are contingent funds and will need Council feedback to evaluate the feasibility of these projects in the event of unavailability of grant funds. The grant and offsets by Fiscal Year are as follows:

FY 2025/26
$175,000 from Library Funds
$800,000 from Employee Benefits Fund (Pension Allocation) $350,000 from CIP the remaining for DR2/3
$200,000 from GRANT – potential grant SMCTA/C/CAG or Caltrans FY 2026/27
$300,000 from Library Funds
$100,000 from GRANT – potential grant SMCTA/C/CAG or Caltrans FY 2027/28
$3,000,000 from GRANT - SMCTA/C/CAG or Caltrans/Agency Contribution Direction was also sought regarding the inclusion of an Additional Discretionary Payment (ADP) toward the Town’s Unfunded Actuarial Pension obligation with respect to the amount and timing of payment. For illustrative purposes the entire $3 million was allocated to the Pension UAL, with the $800,000 offset from the Employee Benefit Fund, resulting in a draw of $2.2 million from the General Fund.

Ongoing and new major Capital Projects in the CIP Program Book include:

Traffic Safety Improvement Program – Page 14, #56064
Previously Funded Projects (Ongoing)
• Alameda de las Pulgas Traffic and Safety Improvements – This project includes a roundabout at the ADLP/Atherton Avenue intersection. The project is currently in the final design phase pending environmental clearance and grant funding approvals. Construction

FY 2025/26 Town Operations Budget
June 18, 2025

is anticipated to begin in FY 2025/26. Funding for this project includes a $2m Federal Grant.
- $600,000 (FY 2022/23)
- $1,850,000 (FY 2023/24)
- $600,000 (FY 2024/25)
Proposed FY 2025/26
• $1,600,000 - Alameda de las Pulgas Traffic and Safety Improvements (construction) - • $100,000 - Streetlight Painting Program
• $100,000 - Evaluation of traffic control devices and other improvements at both Middlefield Road/Fair Oaks Lane and Middlefield/Watkins Avenue • $15,000 (Annual) - Purchase/Replace fixed solar powered radar speed indicators (Measure M)
• $25,000 (Annual) - Traffic Counts and Speed Surveys (Measure A) Future Projects
• $1,000,000 - Traffic Signal at Middlefield Road/Watkins Avenue (construction) Bicycle Pedestrian Master Plan Implementation Program – Page 15, #56059 Previously Funded (Ongoing)
• FY 2023/24 - Stockbridge Avenue at Alameda de las Pulgas Pedestrian Crossing Improvements (Rectangular Rapid Flashing Beacons – Funded FY 2023/24). Design is complete, with construction anticipated to complete in FY 2025/26. • FY 2022/23 - Watkins Avenue Pedestrian Improvements, Middlefield Road to McCormick Lane (Funded in FY 2022/23). Conceptual design completed and final design is pending. • FY 2024/25 - Bicycle and Pedestrian Master Plan Update In Progress – $250,000 Proposed FY 2025/26
• $50,000 - Bicycle and Pedestrian Master Plan Update for additional public outreach • $100,000 - ECR Complete Streets Gap Closure Project – SamTrans lead (consultant support)
• $250,000 - ECR/Selby Lane Intersection Improvements to be funded over multiple fiscal years
• $200,000 - Station Lane Connection Design/Study to be funded over multiple fiscal years • $25,000 - Grant applications for funding and partnerships to design or implement improvement
Future Projects
• $250,000 - ECR/Selby Lane Intersection Improvements (Design – FY 2026/27) • $2,500,000 – ECR/Selby Lane Intersection Improvements (Construction – FY 2027/28) • $600,000 - Station Lane Connection Construction (FY 2026/27) Drainage Improvements Program – Page 21, #56034
Previously Funded (Ongoing)
• Atherton Channel Assessment and Relining Upstream of Alameda de las Pulgas. Project design is underway and initial regulatory consultations are initiated. Completion of project design and start of construction is anticipated in FY 2025/26.

FY 2025/26 Town Operations Budget
June 18, 2025

- $400,000 (FY 2022/23)
- $2,400,000 (FY 2023/24)
• El Camino Real Long-Term Drainage Solutions. Conceptual design is complete. Final design is anticipated to be completed in FY 2025/26.
- $250,000 (FY 2023/24)
- $400,000 (FY 2024/25)
• The Atherton Channel culvert and detention system improvements at Alameda de las Pulgas and Las Lomitas Elementary School. This project has a $1.38m Federal grant (pending FEMA approval). Initiation of the project has been deferred pending grant approval.
- $225,000 (FY 2023/24)
- $2,750,000 (FY 2024/25) (includes anticipated grant)
• Replacement and installation of storm drain inlet markers. Installation of markers has been ongoing and is anticipated to be completed in FY 2025/26 in compliance with the Regional Storm Water Permit.
- $10,000 (FY 2024/25)
Proposed FY 2025/26
• $2,000,000 - Atherton Channel Assessment and Relining Upstream of Alameda de las Pulgas (construction)
• $475,000 – ECR Long-Term Drainage Solutions – toward pump stations and assorted improvements at both ECR/Selby w/extension to Stockbridge (N) and ECR/Isabella w/extension to Almendral (S). Timing contingent on permitting by Caltrans once design completes.
• $150,000 - Green Infrastructure Plan Implementation. Funds to be added to ADLP Project for green infrastructure requirements.
• $10,000 - Replacement and installation of storm drain inlet markers (continuing project) • $50,000 – Miscellaneous storm drain related improvements throughout Town Projects Future Projects
• $350,000 - Drainage Master Plan Refresh (FY 2027/28)
• Green Infrastructure Improvements – various locations (TBD) • $1,500,000 – Construction of ECR Drainage Solutions (N) (FY 2027/28) • $4,000,000 – Construction of ECR Drainage Solutions (S) (FY 2029/30) Civic Center Master Plan Implementation Program - Page 25, #54015 Proposed FY 2025/26
• $60,000 - Solar Carports/EV Charging design to add solar carports and EV Charging to Town Center (track side)
• $15,000 - Parking Lot Modifications towards design to add parking stalls in mulch along tracks, near Corporation Yard
• $100,000 – Miscellaneous Town Center Infrastructure Improvements (FY 2025/26) Park Master Plan Implementation Program – Page 26, #56063

FY 2025/26 Town Operations Budget
June 18, 2025

Previously Funded (Ongoing)
• Park Playground Improvements – construction anticipated to start in FY 2025/26 - $200,000 (FY 2023/24) Design
- $1,000,000 (FY 2024/25) Construction
• Fencing Improvements along Watkins Avenue, Middlefield Road to McCormick Lane – Funded in FY 2022/23. To be implemented with the Watkins Avenue Pedestrian Improvements Project.
• Park Playground Restroom Replacement
- $800,000 (FY 2024/25)
Proposed FY 2025/26
• $350,000 - Park Playground Restroom Replacement to support additional scope for project split between playground ($300k) and restroom ($50k) • $180,000 - Jennings Solar and Energy Resiliency Improvements for design and construction
• $100,000 - Holbrook Palmer Park General Assessment and repairs Future Projects
• $350,000 - Holbrook Palmer Park Master-Plan Refresh (FY 2026/27) During the June 4th Budget Study Session there was additional policy discussion by the Council that resulted in minor changes and/or updates to the Drainage, Bike Pedestrian, Park projects and Town Center Facility. Based on Council direction, below are the additional changes to the CIP program:
• Park Master Plan Implementation Program – Page 26, #56063 o Based on Council direction, the draft FY 2025/26 Budget included $350,000 towards Park Master Plan refresh in FY 2026/27.
o The Council directed that Park Master Plan refresh amount be reduced to $250,000 and moved out to FY 2027/28.
• Drainage Improvements Program – Page 21, #56034
o The Council directed to move up the Drainage Master Plan Refresh $350,000 from (FY 2027/28) to FY 2026/27.
• Bike Pedestrian Master Plan Implementation Program– Page 15, #56069 o The Council discussed with staff the Station Lane Connection Design/Study to be funded over multiple fiscal years 2025/26 and the $600,000 - Station Lane Connection Construction (FY 2026/27)
o This was a discussion regarding Town Center and Circulation project (HolbrookPalmer Park connection) review and analysis of pedestrian connectivity options including analysis of traffic improvements around the Town Center to facilitate access and mobility through the Town Center and to the Park.

FY 2025/26 Town Operations Budget
June 18, 2025

o As this is a partnership between the Town and the SMCL Library, the study and project were updated and moved to Civic Center Master Plan Program-Page 25, in fiscal years 2025/26 and 2026/27.
• Facility Replacement – the council directed staff to reduce the allocation for the Facility replacement fund from $300,000 per year to $250,000 starting in FY 2025/26. • The Council approved a $3million ADP allocation. This included an $800,000 offset from the Employee Benefit Fund, resulting in a draw of $2.2 million from the General Fund.

The above changes only resulted in a reduction of $50,000 in Capital Improvement Fund expenditures in FY 2025/26. As a result, the General Fund allocation to the Capital Improvement Fund decreased from $5,605,000 to $5,555,000.

Expenditures in FY 2025/26 for the CIP are $7.56 million. The following are project/program expenditures:

Project FY 2025/26 Funding
Traffic Safety Improvements $1,840,000
Accessibility Improvements $100,000
Streets/Roads Maintenance $1,455,000
Park Improvement Program Projects $630,000
Drainage Improvement Projects $2,685,000
Bike/Ped Master Plan Program $425,000
Town/Library Facilities $375,000
Neighborhood Traffic Management $20,000
Traffic Control Devices $15,000
Upper Channel Monitoring $10,000
Total* $7,555,000

OVERALL SUMMARY
For FY 2025/26 the Town’s General Fund Revenues are projected at $24,712,266 against $22,134,254 in expenditures. This will result in a single year-end positive balance of $2,578,012 and a total projected year ending positive Fund Balance of $9,572,799.

FY 2025/26 includes below the line items of $2,500,000 for ERAF, budgeted debt service payment of $861,871, Transfer Out to CIP Fund 401 for capital projects of $5,555,000 and $3 million ADP allocation towards its CalPERS Public Safety Unfunded Liabilities. There will be a single-year projected change in fund balance by negative $3,538,859. The negative change reflects the drawdown of unallocated reserves Fund Balance of $7.755 million for capital projects and the ADP allocation.

FY 2025/26 Town Operations Budget
June 18, 2025

RESERVES
With Council direction, the unallocated reserve balance can be appropriated towards operational use, capital projects or to pay down liabilities. During its review of the Town Financial Planning model during the fiscal year 2025/26 budget process, the Council considered uses for the unallocated funds towards various priorities. For FY 2025/26, there is an allocation of $5.550 million for various set aside buckets for capital projects in the Town CIP.

FY 2025/26 Town Operations Budget
June 18, 2025

The beginning of FY 2024/25 General Fund Balance was $12,597,358. The table below reflects all the changes noted above.

FY 2025/26 Beginning Fund Balance $13,111,658
FY 2025/26 Projected Revenues (inclusive of ERAF) $27,212,266 Total Available Funds $40,323,924
COP Debt Service for FY 2025/26 ($861,871)
FY 2025/26 Expenditures (Projected Budget) ($22,134,254) FY 2025/26 Transfer Out CIP 401 Fund -Financial Planning ($5,555,000) FY 2025/26 Transfer In - Employee Benefit Fund $800,000 FY 2025/26 Transfer Out CalPERS ADP ($3,000,000)
Projected FY 2025/26 Ending Fund Balance $9,572,799
As shown below, the Town will meet its new 30% reserve requirements total of $6,640,276 in FY 2025/26 and projects an unallocated reserve that is 13% of projected expenditures.

Unallocated Fund Balance
Any remaining fund balance not reserved or committed is designated as Unallocated Fund Balance. The projected unallocated available fund balance for FY 2025/26 is $2,932,523. This Unallocated Fund Balance represents funds that have not yet been assigned. With Council direction, the unallocated reserve balance can be appropriated towards operational use, capital projects or to pay down liabilities.

GANN LIMIT CALCULATION
The Finance Director calculated the FY 2025/26 GANN limit using the percentage change in population and the cost of living provided by the State Department of Finance. The GANN limit for 2025/26 is $18,303,221. The Town is in compliance with the GANN limit requirement for FY 2025/26.

FY 2025/26 Expenditures $22,134,254
Projected FY 2025/26 Ending Fund Balance $9,572,799
15% Emergency Reserve $3,320,138
15% Budget Stabilization Reserve $3,320,138
TOTAL RESERVE REQUIREMENT $6,640,276
Less Above Reserve Requirement = Unallocated Reserves $2,932,523

FY 2025/26 Town Operations Budget
June 18, 2025

MASTER FEE SCHEDULE CPI ADJUSTMENT
As part of the Fiscal Year 2025/26 Budget, staff is presenting a fee resolution for amending various fees and charges to the Town Master Fee Schedule. The Town completed its Master Fee Study in 2024. The Study recommended the Town also consider a regular escalator based on a local Consumer Price Index in the periods between adoption of the new fee resolution and until the next comprehensive fee review. The Council directed that such adjustments be made each year contiguous with the budget adoption. The attached Resolution adjusts fees in the Master Fee Schedule by CPI of 2.7% for FY2025/26. The Master Fee Schedule sets the fees for Planning, Building, Engineering, Public Works, Administrative, Police, and Parks and Facility Rentals. All fees except for State mandated fees have been adjusted by CPI escalator. Fees for at market rental of public spaces may also be adjusted independent of the CPI. Fees are rounded to the nearest “0” or “5”.

Underground Electrical Utility Service Exemption Request The City Council reviewed and approved of a request process for exemptions to underground utility service connections at its May 21, City Council meeting. Staff is including the Fee to review and potentially approve exemptions to the electrical service undergrounding requirement for new development projects. Staff estimated the level of service associated with such requests including preapplication meetings, field reviews, coordination with applicants and PG&E, as well as reviews, processing and bringing the item to the City Council for final consideration. The estimated fee amount is $21,132 and has been added to the master fee schedule under Engineering Fees.

CONCLUSION
This budget presents a roadmap for accomplishing the goals and objectives of the City Council within existing resources and a core strategy of financial stability. We continue to be fiscally prudent with our resources but are mindful of operational and infrastructure needs. The Town has many long-term infrastructure needs as priorities focus on the various CIP Master Plan projects.

POLICY FOCUS
The City Council adopts a fiscal year budget that addresses the policies and or priorities of the Council while addressing the needs of the community. At the forefront of the Town operations budget is that it provides the appropriate level of service to the community while also providing the resources needed for the Town Center campus. The Town’s Operating and Capital Improvement Budget represents one of the most significant Policy Documents approved by the City Council. Staff have crafted the attached Budget based on specific policy objectives of the City Council

FISCAL IMPACT

FY 2025/26 Town Operations Budget
June 18, 2025

None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal C – Maintain Conservative Fiscal Policies and Fiscal Transparency • Goal D – Be Forward-Thinking

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

The Town maintains a Fiscal Transparency web portal and includes all budget information on its website. Links to these various areas are below:

Fiscal Transparency Web Page:
http://www.ci.atherton.ca.us/index.aspx?NID=269
Archive of Town Budgets:
http://www.ci.atherton.ca.us/index.aspx?nid=273
Financial Data Portal (OpenGov):
http://www.ci.atherton.ca.us/index.aspx?nid=361
Financial Audit Archive:
http://www.ci.atherton.ca.us/Archive.aspx?AMID=39&Type=&ADID= Actuarial Valuations Archive:
http://www.ci.atherton.ca.us/Archive.aspx?AMID=61&Type=&ADID= Labor Contracts, Agreements, and Salary/Benefit Information:
http://www.ci.atherton.ca.us/index.aspx?nid=192

ATTACHMENTS

1. Budget Adoption Resolution FY 2025-2026 - (ATT 1 06-4- Appendix D budget Adoption Reso FY 2025-2026)

2. Resolution No 2025-XX Salaries & Benefits Resolution UNREP - (ATT 2 Reso No 2025- XX- Salaries and Benefits for UNREP)

FY 2025/26 Town Operations Budget
June 18, 2025

3. Salaries Schedules and Classification Resolution CalPERS - (ATT 3 Salary Schedules and Classification Resolution FY25-26)

4. Appropriations GANN Limit Schedule Resolution 2026 - (ATT 4 Appropriations Limit Resolution for FY 2025-26)

5. Resolution of the Council Adopting Town Master Fee Schedule CPI Increase FY25/26- (ATT 5 06-5 Resolution No xx Master Fee Schedule FY 25-26 CPIRB)

6. Atherton Master Fee Schedule - (ATT 6 ATHERTON MASER FEE schedule UPDATERBV1 FY 25-26 SETFEES)

7. FY 25-26 GF Revenue & Expenditure Details By Dept- (ATT 7 FY 25-226 GF Revenues and Expenditures Details By Dept)

8. FY 25-26 Special Revenue Internal Service Funds Summaries -(ATT 8 Special Revenue and Internal Service Funds FY 25-26)

9. Final Draft Atherton CIP 2026-30 - (ATT 9 Final Draft Atherton CIP 2026-30 06052025_BTUPDATERB)

10. Draft FY 2025-26 CIP 5-Year Lookahead SPREADSHEET- (ATT 10 FY 2025-26 CIP Look Ahead)

BUDGET RESOLUTION Town of Atherton
Adopted June 18, 2025
Appendix D Page 1 of 5
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADOPTING THE FISCAL YEAR 2025-2026 OPERATING AND

CAPITAL IMPROVEMENT PROGRAM BUDGET
WHEREAS, the City Council of the Town of Atherton set June 18, 2025, at the Town of Atherton City Council Chambers 80 Fair Oaks Lane, Atherton, California, as the time and place for the public hearing on the introduction of the Fiscal Year 2025- 2026 Operating and Capital Improvement Program Budget; and WHEREAS, notice of said hearing was duly given by posting the time and place of said hearing at designated places in accordance with Chapter 2.08 of the Municipal Code of the Town of Atherton; and
WHEREAS, it appears to be in the best interest of the citizens of the Town of Atherton that the Fiscal Year 2025-2026 Operating and Capital Improvement Program Budget be adopted in the format set forth in Exhibit A, attached hereto, and by reference incorporated herein; and
WHEREAS, the Salary schedules and Classification for Fiscal Year 2025-2026 are incorporated in as a resolution within the proposed budget WHEREAS, the budget was made available for public view at the Town Center, 80 Fair Oaks Lane, Atherton, California, and the Town Library, 2 Dinkelspiel Station Lane, Atherton, California.

NOW THEREFORE, BE IT RESOLVED, that the Fiscal Year 2025-2026, Operating and Capital Improvement Program Budget projected appropriations /expenditures totaling $34,157,016 which includes the General Fund Operating Budget of $22,134,254, Other Funds Operating Budgets of $4,067,762, and the Capital Projects Budget of $7,955,000, as set forth in Exhibit A, attached hereto and by reference incorporated herein, be adopted for Fiscal Year 2025-2026.

BE IT FURTHER RESOLVED, that the City Clerk of the Town of Atherton is hereby directed to forward a copy of said approved and adopted budget to the County Controller of San Mateo County for filing pursuant to Government Code Section 53901. * * * * * * * * * * * * *
I hereby certify that the foregoing resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 18th day of June, 2025, by the following vote:

Attachment 1

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 18, 2025
Appendix D Page 2 of 5
ABSENT: Council Members:

ABSTAIN: Council Members:
____________________________
Elizabeth Lewis, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk

APPROVED AS TO FORM
_____________________________
Mona Ebrahimi, City Attorney
Council Members:

Council Members:

Resolution No.

NOES:

AYES:

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 18, 2025
Appendix D Page 3 of 5
EXHIBIT “A”

THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES HEREBY RESOLVE AS FOLLOWS:

Section 1: That an Appropriation-Expenditure Budgeting System entitled Expenditure Control Budget (ECB) is hereby adopted. The system consists of:
• Present Personnel Policies, Procedures, and Memorandum of Understanding, including salary schedules and benefits, except as hereinafter changed by resolution or ordinance of the City Council.
• The Expenditure Control Budget will show overall General Fund and other funds and/or departments.
• This system will apply to Operating and Capital Budget Expenditures as intended for use in Fiscal Year 2025-2026.
• All CIP encumbered expenditures from the Fiscal Year 2024-2025 Adopted/Revised Budget shall be carried forward and re-appropriated in Fiscal Year 2025-2026. Said encumbered expenditures to be re-appropriated in Fiscal Year 2025-2026 must be initiated by the Public Works Director, recommended by the Finance Director, and approved by the City Manager.
• Capital Project Commitments: Capital projects for which funds are appropriated in the budget year shall have those funds restricted for use for that project. Such appropriations will continue to be valid in subsequent fiscal years until the project is completed or the Council takes subsequent action to de-appropriate all or part of the funds originally restricted. If a capital project requires an additional appropriation, then City Council approval shall be required.
• General Fund Balance: The balance shall be established in accordance with the Fund Balance Policy for the General Fund as adopted by the City Council. • The City Manager is authorized to make budget transfers within the same department. Any transfers between departments or funds shall require the approval of City Council.
• Expenditures are budgeted at, and may not legally exceed, the department level for the general fund and the fund level for Special Revenue and Capital Projects Funds.

Budgeted amounts shown are as originally adopted, or as amended by the Town Council during the year.
• This budget system assumes existing service levels; Council approval will be required for any significant changes involving increased or decreased service levels.

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 18, 2025
Appendix D Page 4 of 5
• The Finance Department shall be responsible for constant monitoring of the budget and shall establish and implement appropriate control mechanisms necessary for said purpose after consultation with city staff and approval by the City Manager. • A monthly financial report shall be made available by the Finance Director for each department and/or program and/or capital project.

BUDGET RESOLUTION Town of Atherton
Resolution No.

Adopted June 18, 2025
Appendix D Page 1 of 5
Section 2: FY 2025-2026 all Funds Operating and Capital Budgets are hereby adopted, establishing the following revenue estimates and expenditure budgets:

Resolution No. 2025-XX Page 1 of 12 June 18, 2025
RESOLUTION NO. 25- XX

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

ADOPTING SALARIES AND BENEFITS FOR UNREPRESENTED STAFF
The City Council of the Town of Atherton hereby resolves as follows:

WHEREAS, Attachment A to this Resolution specifies terms and conditions of employment for Unrepresented Employees, and
WHEREAS, it is the intent of the Council that this resolution serves in lieu of a Memorandum of Understanding for unrepresented employees for purposes of defining and affording rights as outlined in this Resolution; and
WHEREAS, it is the intent of the Council that the rights as outlined in this Resolution be effective July 1, 2025; and
WHEREAS, in arriving at the various terms and conditions in the Resolution, the Council and employees covered by this Resolution recognize that this Resolution may be amended in the future at any time, including prior to its expiration based on the discretion of the Council at that time; and
WHEREAS, the Council and employees covered by this Resolution recognize that it is the intent of the Council to meet annually to review and modify the terms and conditions of this Resolution based on the Town’s fiscal condition and/or employment needs dictate; and WHEREAS, with respect to the salaries and benefits provided under this Resolution, the Council strives to pay employees a fair total compensation package in line with the average for similar positions in comparable agencies within the region.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Atherton that the salaries and benefits of the Unrepresented Employees of the Town of Atherton shall be as stated in Attachment A, effective July 1, 2025.

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton on the 18th day of June 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:

Elizabeth Lewis, Mayor
Town of Atherton
Attachment 2

Resolution No. 2025-XX Page 2 of 12 June 18, 2025
ATTEST:

Anthony Suber, City Clerk
APPROVED AS TO FORM:

Mona Ebrahimi, City Attorney

Resolution No. 2025-XX Page 3 of 12 June 18, 2025
Attachment A

TOWN OF ATHERTON
Unrepresented Employees Salary & Benefit Resolution
GENERAL PROVISIONS:

The following salary and benefit programs shall apply to all local miscellaneous and safety employees in the classes and at the levels noted herein. It is intended that this Resolution serve in lieu of a Memorandum of Understanding for unrepresented employees for the purposes of defining and affording rights as outlined in this Resolution.

1. TERM: This Resolution shall be effective July 1, 2025. As a practice, this Resolution may be returned annually to the City Council for review and modification as the Town’s fiscal condition and/or employment needs dictate.

2. COVERED CLASSIFICATIONS & SALARIES:

Monthly salary ranges for employees in the covered classifications shall be as listed in Appendix B Salary Schedules FY 2025-26;
The classifications for the employees covered by this Resolution are as follows:

Job Title and Classification
Management
Police Chief
Assistant City Manager/Finance Director
Police Commander
Deputy City Manager/City Clerk
Public Works Director
Maintenance Manager
Senior Engineer
Senior Accountant
Management Analyst I/II
Non-Management, Confidential
Accountant
Jr. Accountant
Town Arborist
Assistant / Associate Engineer
Office Specialist
Receptionist / Clerk

Resolution No. 2025-XX Page 4 of 12 June 18, 2025

3. TEMPORARY AND SEASONAL EMPLOYEES: The City Manager may hire, on a part-time basis, positions identified as full-time according to the current salary resolution.

Such positions shall only be hired when filling in temporarily for an existing full-time position. In addition to this authorization, the City Manager is authorized to hire the following temporary and/or seasonal hourly positions as operational needs dictate:

Position Title Hourly Rate
Per-Diem Dispatcher
Police Officer Reserve Level I
Hourly Rate As Applicable to FT Dispatcher
Hourly Rate As Applicable to FT Police Officer
Intern Hourly Rate Determined by City Manager
Unless prescribed by law, the benefits listed within this Resolution shall not apply to Temporary and Seasonal employees.

4. HOURS OF WORK: The standard workweek for employees occupying full-time positions consists of forty (40) hours in any seven (7) day period. The workweek begins at 12:01 A.M. Sunday and ends 11:59 P.M. the following Saturday. The City Manager shall designate shift schedules for all employees with due regard for the convenience of the public and the laws of the State and the needs of the Town. The Town reserves the right to consider changes to the standard workweek to facilitate adjustments to Town Hall operating hours.

5. FLEXIBLE SCHEDULES: At the request of the Department Head and following review and approval by the City Manager or his/her designee, a flexible work schedule may be implemented for employees covered by this Resolution. The City Manager's evaluation shall give consideration to the needs of the Department/Employee as well as the desire of the City Council to continue to provide all Town services on a schedule that is conducive to providing uninterrupted service to its residents throughout the week.

Each flexible schedule approved shall be evaluated by the City Manager or his/her designee no later than six months following its implementation. The purpose of the evaluation will be to determine if it is in the best interests of the Town of Atherton to continue the flexible schedule, or any modifications to the schedule that would be necessitated by the City Manager's evaluation.

COMPENSATION

6. WAGES – PROGRESSION WITHIN STEPS: Employees are eligible to progress from Step A to Step B six (6) months after their hire date or date of entry into the job classification, provided they have received a satisfactory performance evaluation conducted by their supervisor. Thereafter, employees may progress between steps B through D twelve (12) months after date of entry into the previous step provided they have received a satisfactory evaluation.

7. OVERTIME: All non-management, confidential employees are subject to and shall receive when appropriate, overtime compensation in accordance with the provisions of the Fair Labor Standards Act and California labor laws. Management employees are exempt

Resolution No. 2025-XX Page 5 of 12 June 18, 2025
from overtime.

All compensable overtime must be authorized by the Department Head or designated representative in advance of being worked. If prior authorization is not feasible because of emergency conditions a confirming authorization must be made on the next regular working day following the date on which the overtime was worked.

Any authorized time worked in excess of forty (40) hours in the applicable designated FLSA workweek shall be considered overtime and shall be compensable at the rate of one and one-half (1½) times the employee's regular rate of pay. Compensatory time off may be taken in lieu of overtime payment. For purposes of this section, Overtime, as defined in applicable state or federal law, the term “time worked” excludes time in paid status but not worked (e.g., paid sick, vacation, holiday, disability, or other compensatory time off.) Compensatory time off shall be at a time mutually agreeable to the employee and the Department Head. Compensatory time off which accrues in excess of forty-eight (48) hours will be liquidated by monetary payment during the month of October. An employee shall not be required to reduce a scheduled workday in whole or in part to avoid the payment for overtime worked on another scheduled workday.

8. PAY FOR TEMPORARY OR INTERIM APPOINTMENT TO A HIGHER CLASSIFICATION: An employee who is temporarily appointed and performs the work of a position in a higher classification temporarily vacated by its incumbent either covered by or outside of employees covered by this resolution for more than five (5) consecutive workdays shall be paid five percent (5%) above the regular rate he or she received in his or her regular lower classification for such time as working out of class. However, if the position in the higher classification is vacant (has no incumbent) and the employee is given an interim appointment to such position pending the permanent filling of such position, he or she shall be paid five percent (5%) above the regular rate he or she received in his or her regular lower classification, or the rate of the first step of the range assigned to the higher classification, whichever is greater for the period of time working in that position. In no event shall such pay exceed the maximum of the range of the classification in which the employee is temporarily assigned. Payment shall commence with the first (1st) workday of the temporary or interim assignment and shall continue, including holidays, during the period of temporary or interim assignment. Such appointment shall be in writing by the Department Head and approved by the City Manager or his designated representative; however, any appointment to a temporary Department Head classification shall be approved by the City Manager. Only the City Council may authorize a temporary appointment to the position of City Manager.

PAID LEAVES

9. LEAVES COVERED UNDER STATE AND FEDERAL LAW AND
ADMINISTRATIVE POLICIES: In addition to the paid leave provisions outlined below, the Town shall provide leave pursuant to adopted Town Administrative Policies and consistent with state and federal law, these shall include but not be limited to leave for Jury Duty, Voting, Military Leave, Pregnancy Disability, and Family Medical Leave.

Resolution No. 2025-XX Page 6 of 12 June 18, 2025

10. ADMINISTRATIVE LEAVE: In recognition of the hours required to accomplish the requirements of each management position, including the attendance at numerous meetings outside normal working hours, each Management Employee shall be granted sixty (60) hours of Administrative Leave per fiscal year. Management employees may accumulate a maximum of 60 hours of Administrative Leave. No cash out of Administrative Leave shall be allowed. Administrative leave does not apply to non-management, confidential employees.

11. HOLIDAYS: The following holidays will be observed by all employees. • January 1, New Year’s Day
• Third Monday in January, Martin Luther King, Jr. Day
• Third Monday in February, President’s Day
• Last Monday in May, Memorial Day
• July 4, Independence Day
• First Monday in September, Labor Day
• Second Monday in October, Columbus Day
• November 11, Veteran’s Day
• Fourth Thursday in November, Thanksgiving Day
• Fourth Friday in November, Day after Thanksgiving Day • December 25, Christmas Day
Additionally, employees shall receive a personal holiday on a date to be determined by the employee subject to the approval of the City Manager or his/her designee. This holiday will be credited to the employee’s vacation bank each January.

If any of the regular holidays (excluding personal holidays) falls on a Saturday, the Friday preceding shall be observed as the holiday. If the holiday falls on a Sunday, the following Monday shall be observed as the holiday.

12. VACATION LEAVE: Except as limited by this section, all employees in full-time positions shall accrue Vacation Leave on each pay period prorated based on the following annual rates while in paid status:
• Less than three years of service - 80 hours per year. • Three years of service to eight years of service- 120 hours per year. • Eight years of service and above- 160 hours per year.

Vacation can only be accumulated to two times the employee's annual accrual rate, but not to exceed a total of 240 hours. If the employee’s balance exceeds 240 hours, they shall not accrue any new vacation leave until their balance is 240 hours or less.

Employees shall be allowed to have the Town buy back any accrued vacation, with the approval of the Town Manager that the employee has satisfied the following condition:

Resolution No. 2025-XX Page 7 of 12 June 18, 2025
• An employee desiring to implement this option must submit his/her request at the time of vacation sign-up for the upcoming year. To be eligible to sell back vacation time, an employee must have a minimum balance in excess of one half of his/her annual vacation accrual, after any buy back.

13. SICK LEAVE: The Town shall provide each employee in paid status with paid sick leave at the rate of eight (8) hours per month (3.69 hours per pay period). There shall be a cap of 960 hours of sick leave accrual. For those employees whose balance now exceeds the cap, no further sick leave shall accrue until their balance is below the cap.

An employee may only use sick leave that has accrued prior to the current pay period. Sick leave is not cashed out upon separation. Probationary employees can earn and use sick leave.

The Town recognizes employees who demonstrate an outstanding attendance record over a prior calendar year. Under this program, employees are allowed to convert a portion of their unused sick leave to pay or compensatory time off in the month of December and the month of June each year. In order to be eligible for this recognition, an employee must have been a regular full-time employee of the Town for the full preceding calendar year and must have used 24 or fewer hours of sick leave during the preceding six months.

Participating employees shall submit a request in writing to Human Resources by the 15th of the month (i.e., June 15th or December 15th). An initial full year’s request in 2019 by July 15 shall be permitted upon the initiation of the program.

The option to buy back sick leave is subject to the requirement that the employee maintain 80 hours of combined leave (i.e., vacation, sick, compensatory time off, etc.) once the buyback is applied. Buy-back shall be calculated at the employee’s regular rate of pay.

Level 1: Employees who have not used any sick leave hours over the previous six (6) months have the option to buy back or convert up to 30 hours of unused sick leave.

Level 2: Employees who have used up to 12 sick leave hours over the previous six (6) months have the option to buy-back or convert up to 12 hours of unused sick leave.

Level 3: Employees who have used more than 12 but less than 24 sick leave hours over the previous six (6) months have the option to buy back or convert up to eight (8) hours of unused sick leave.

14. BEREAVEMENT LEAVE: An employee shall be allowed paid leave for not more than five (5) working days when absent because a death has occurred in their immediate family as defined within the Town’s Administrative Policies.

Resolution No. 2025-XX Page 8 of 12 June 18, 2025

BENEFIT PROGRAMS
The following benefits are provided to employees covered by this resolution. Benefit programs are not considered vested rights and may be subject to change. It is the intent of this Resolution that covered employees receive the same general benefits as other employees in similar department units.

15. PUBLIC EMPLOYEES' RETIREMENT SYSTEM: All full-time employees are enrolled in the California Public Employees Retirement System (CalPERS), as amended by AB 340 of 2012, in lieu of Social Security coverage. All local miscellaneous, CalPERS “classic” employees shall continue to be enrolled in the 2% at 55 retirement benefit plan.

All local miscellaneous employees subject to the Public Employees’ Pension Reform Act (PEPRA) shall be enrolled in the 2% at 62 retirement benefit plan and be subject to the three-year average basis for determining the pension benefit levels. All local miscellaneous employees shall contribute the full required employee contribution.

All public safety CalPERS “classic” employees covered by this resolution shall continue to be enrolled in the 3% at 50 retirement benefit plan subject to the highest one year of service. All public safety employees subject to the Public Employees’ Pension Reform Act (PEPRA) shall be enrolled in the 2.7% at 57 retirement benefit plan, and be subject to the highest three years average basis for determining the pension benefit level. All public safety employees shall contribute the full required employee contribution.

A. Employees shall pay 100% of the employees’ share of the mandatory member contribution for CalPERS retirement, presently 9% for sworn and 7% for non-sworn. This amount shall be deducted from employees’ paycheck and Town will forward to CalPERS.

B. Non-sworn employees shall pay an additional 1% toward the employers’ share of the CalPERS retirement contribution.

C. Sworn employees shall pay an additional 3% toward the employers’ share of the CalPERS retirement contribution.

The Town will continue to offer the voluntary salary reduction option offered by Section 414H2 of the IRS Code and the Public Employees Retirement System.

16. HEALTH PLAN CONTRIBUTIONS: The Town provides medical and hospitalization care benefits though the CalPERS Health Plan Program to the extent not supplanted by any mandated federal health coverage plan. For any CalPERS Health Plan Program, the Town shall pay the minimum amount required by law toward the monthly premium for hospital and medical care benefits under the CalPERS (PEMHCA) Health Plan referred to as the minimum employer contribution (MEC), currently the sum of $159 per month (2025 rate).

Any remaining premium shall be paid by the employee either through the Section 125 Plan (cafeteria flex-plan described below) or payroll deduction or a combination thereof unless replaced by a federally mandated health coverage plan. The Town reserves the right to modify the health insurance programs offered to its employees.

17. DOMESTIC PARTNER COVERAGE: The Town will provide domestic partner

Resolution No. 2025-XX Page 9 of 12 June 18, 2025
medical coverage to the extent and in the manner which CalPERS health plan carriers or federal law allow for the domestic partner's enrollment.

18. IRC SECTION 125 FLEXIBLE BENEFIT PLAN:

A. To the extent not supplanted by any mandated federal health coverage plan, the Town participates in the CalPERS Health Plan Program; however, the Town reserves the right to select the providers of any insurance program(s).

B. The Town shall contribute each month up to the amounts listed below, based on the employee’s level of medical plan enrollment, to each active employee’s IRC section 125 Cafeteria Flex Plan account. The benefit allowance is to be used to offset the costs of the employer provided medical, dental and vision insurance premiums. An employee may not use the allowance for other reasons. These amounts may be adjusted by the City Council in superseding resolutions. Provisions of the Cafeteria Flex Plan shall be set forth by resolution of the City Council as soon as practical after adoption of this Resolution to clarify and implement the specifics of the plan which is outlined herein.

1. 90% of the 2019 CalPERS published rates for the Kaiser plan:
• One Party = $691
• Two Party = $1,383
• Three + Party = $1,798
For any CalPERS Kaiser HMO rate increases, the cafeteria contribution shall be adjusted according to the following agreement:
• For rate increases of up to and including 3% of any annual premium, the cafeteria plan contribution shall not be increased. • For rate increases in excess of 3% of the annual premium, the cafeteria plan contribution shall be increased by one half (1/2) of the increase in excess of 3%.

2. Dental
• 90% of the published rates for single, 2-party, and family

3. Vision
• 90% of the published rates for single, 2-party, and family Any required health, dental and/or vision premiums in excess of the amount in the Cafeteria Plan shall be paid by the employee, unless replaced by a federally mandated health coverage plan.

Resolution No. 2025-XX Page 10 of 12 June 18, 2025
In the event that an employee elects insurance plans that do not use the entire Cafeteria Flex Plan benefit allowance, the Town agrees to contribute 60% of the unused benefit into the employee’s health or flex savings account as allowed by law or refunded to the employee.

An employee who elects no medical coverage through the Town shall receive 60% of the Kaiser HMO benchmark used by the Town (employee only, employee plus one, or family) depending on which category the employee is eligible during the open enrollment period.

The minimum payment shall be $300 per month.

C. The Town shall establish a flexible spending plan under Internal Revenue Code Section 125, which shall include dependent care provisions under Internal Revenue Code Section 129. Employees may participate in the flexible spending plan according to its terms as may be in effect from time to time, and those employees who are participating shall be responsible for their monthly participation fee.

D. Any Employee that enrolls in a Medical, Dental or Vision plan that has a higher premium than the benefit allowance, as stated above, will pay the difference via pre-tax payroll deductions.

E. Procedures for the administration of the Section 125 Plan shall be determined by the Town. The Town shall assume the administrative cost for the Plan.

F. Re-enrollment in the Town sponsored CalPERS (PEMHCA) Plan is subject to the limitations and exclusions time period instituted by CalPERS. Employees are eligible to reenroll during the CalPERS open enrollment period. Upon the effective date of reenrollment, payments pursuant to this section cease.

19. RETIREE MEDICAL: Current employees shall receive retirement medical benefits as provided under the contract in effect when they were hired.

Employees hired after the effective date of Resolution No. 13-03 shall not be entitled to Town-paid retiree medical beyond the monthly minimum contribution rate.

20. LIFE INSURANCE: The Town will provide employees paid term life/accidental death and dismemberment insurance in the following amounts:

Non-Management Confidential: $50,000
Management: $100,000
Police Chief & Police Commander: $140,000

21. CELL PHONE STIPEND: The Town will provide a fifty dollar ($50) per month cell phone stipend to the following job classifications:
• Assistant City Manager/Finance Director
• Deputy City Manager/City Clerk

Resolution No. 2025-XX Page 11 of 12 June 18, 2025
• Maintenance Manager
• Town Arborist
• Management Analyst I/II
The Town will provide a seventy-five ($75) per month cell phone stipend to the following job classifications:
• Chief of Police
• Commander
• Public Works Director/City Engineer
If the employee has a Town-issued cell phone they shall not be entitled to the cell phone stipend. Employees within the above classifications may also decline the stipend.

Employees declining the stipend are required to provide written notice to the Town of their declination.

22. P.O.S.T. CERTIFICATE: Any Commander receiving an Intermediate and Advanced P.O.S.T certificate shall receive an incentive of two and one-half percent (2.5%) in wages above salary.

23. EMPLOYEE ASSISTANCE PLAN: The Town will continue its program for psychological counseling to covered employees and dependents, with total Town expenditures not to exceed $3,000 per employee and family visits in any fiscal year for payment of up to six professional psychological sessions each year. Operation of the Employee Assistance Plan is subject to the City Council’s funding of the plan within any fiscal year budget.

24. LONG TERM DISABILITY INSURANCE (LTD): Coverage for this Town-paid insurance is up to 67% of monthly earnings to a maximum of $6,000 per month. This insurance becomes effective the first day of the month following date of employment subject to the terms and provisions contained in the policy. The waiting period following a disabling event is sixty (60) days. An employee does not accrue sick or vacation leave while on Long Term Disability absence.

25. DEFERRED COMPENSATION: Employees are eligible to participate in Deferred Compensation Plans offered by the Town.

26. SHORT-TERM DISABILITY INSURANCE (STD): Town-paid Short Term Disability Insurance can only be utilized after an employee has exhausted all of their available sick leave. The benefit is an amount equal to 70% of the employee's weekly earnings to a maximum of $500 per week.

27. FLEXIBLE SPENDING PLAN: Regular full-time employees may enroll in this IRC Section 125 plan and take advantage of tax benefits as they pertain to medical and dependent care. Employees enroll upon employment and annually thereafter in the month of January.

Resolution No. 2025-XX Page 12 of 12 June 18, 2025

28. AUTOMOBILE PROVISION/MILEAGE REIMBURSEMENT: Employees provided with a Town vehicle for the purposes of commuting to and from work and/or for use while on duty shall not be eligible for mileage reimbursement. Employees required to use their personal vehicle in the performance of their job will be compensated for mileage at the current Internal Revenue Service rate.

29. TUITION REIMBURSEMENT: The Town shall establish an $8,000 annual educational reimbursement fund. The Town will reimburse employees who successfully complete courses approved in advance by the City Manager that will be beneficial to the employee in the course and scope of their job, in an amount up to $3,000 per employee per fiscal year until the fund is depleted. Operation of the tuition reimbursement program is subject to the City Council’s funding of the program within any fiscal year budget.

30. WORKERS’ COMPENSATION INSURANCE: The Town shall provide Workers’ Compensation Insurance as required by law with the premiums paid entirely by the Town.

31. GENERAL PROVISIONS: It is understood that federal law, state law, Town ordinances, Town Personnel Rules and Procedures, written departmental policies, and written administrative policies determine procedures and policies relating to the terms and conditions of employment, except as provided by this Resolution. Any and all prior provisions applicable to the positions covered under this Resolution that are contained in any but the aforementioned sources and in this Resolution are hereby declared null and void.

32. DURATION: Upon adoption, this Resolution shall be effective July 1, 2025.

The provisions of this Resolution supersede and terminate any and all prior or existing MOUs, understandings, rules, policies, agreements, resolutions or correspondence, whether formal or informal, regarding the compensation, benefits and terms and conditions of employment with respect to the employees covered by this Resolution, to the extent that those items are inconsistent with the terms of this Resolution.

RESOLUTION NO. 25-xx

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF ATHERTON APPROVING FISCAL YEAR
2025-2026 SALARY SCHEDULES AND

CLASSIFICATIONS
_________________________________________
WHEREAS, according to the California Code of Regulations (CCR) section 570.5 sets the requirements for a Publicly Available Pay Schedule and, WHEREAS, this regulation requires that each pay schedule includes position title for every employee position, pay rate for each position, and time base for each position; and
WHEREAS, the formal approval of the pay schedules requires that they are duly approved and adopted by the City Council, such as CCR 570.5 regulation requires the adoption of the Salary Schedules for Fiscal Years 2025-26, incorporated in "Exhibit A" attached hereto.

WHEREAS, the 2025-26 Proposed Budget reflects the Salary Schedule and Classifications in “Exhibit A”
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve the Salary Schedules attached hereto as Exhibit "A".

PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 18th day of June, 2025 by the following vote:

AYES: Council members:

NOES: Council members:

ABSENT: Council members:
____________________________________
Elizabeth Lewis, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney
Attachment 3

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually CM Rate effective 7/01/2025
City Manager Management/Misc City Manager 12 1100 D 138.08 11,046.78 23,934.70 287,216.40 Dept Head Rate Effective 07/01/2025 1.027
Department Heads Management/Misc Assistant City Manager/Finance Director 1101 A 105.57 8,445.27 18,298.08 219,576.96 B 110.84 8,867.53 19,212.99 230,555.88
C 116.39 9,310.91 20,173.64 242,083.68
D 122.21 9,776.46 21,182.32 254,187.84
Department Heads Management/Sworn Chief of Police 40 1105 A 107.92 8,633.34 18,705.57 224,466.85 B 113.32 9,065.29 19,641.47 235,697.64
C 118.98 9,518.27 20,622.92 247,475.07
D 124.93 9,994.19 21,654.08 259,848.99
923.08
Chief of Police 40 1105 A 96.38 7,710.26 16,705.56 200,466.77 Housing Reduction Salary B 101.78 8,142.21 17,641.46 211,697.56 C 107.44 8,595.19 18,622.92 223,474.99
D 113.39 9,071.11 19,654.08 235,848.91
Department Heads Management/Misc City Clerk/Deputy City Manager 12 A 87.30 6,983.62 15,131.17 181,574.04 B 91.66 7,332.80 15,887.73 190,652.76
C 96.24 7,699.44 16,682.12 200,185.44
D 101.06 8,084.41 17,516.22 210,194.64
Department Heads Management/Misc Public Works Director/City Engineer 50 A 100.50 8,039.93 17,419.84 209,038.11 B 105.52 8,441.92 18,290.82 219,489.86
C 110.80 8,864.02 19,205.37 230,464.43
D 116.34 9,307.22 20,165.64 241,987.69
Mid Mgmt Rate Effective 07/01/2025 1.027
Mid-Management Management/Misc Commander 40 2204 A 94.87 7,589.83 16,444.63 197,335.58 B 99.62 7,969.29 17,266.79 207,201.50
C 104.59 8,367.22 18,128.99 217,547.84
D 109.81 8,784.96 19,034.08 228,408.94
Mid-Management Management/Misc Senior Engineer 50 A 73.30 5,864.13 12,705.62 152,467.50 B 76.97 6,157.34 13,340.91 160,090.87
C 80.82 6,465.21 14,007.95 168,095.42
D 84.86 6,788.47 14,708.35 176,500.19
Mid-Management Management/Misc Public Works Maintenance Manager 50 A 66.78 5,342.57 11,575.58 138,906.91 Effective 9/21/2022 B 70.12 5,609.70 12,154.36 145,852.26 C 73.63 5,890.19 12,762.08 153,144.93
D 77.31 6,184.70 13,400.18 160,802.12
Mid-Management Management/Misc Town Arborist 25/50 A 61.61 4,928.75 10,678.96 128,147.46 B 64.69 5,175.18 11,212.90 134,554.75
C 67.92 5,433.95 11,773.55 141,282.59
D 71.32 5,705.64 12,362.22 148,346.65

TOWN OF ATHERTON
Salary Schedule
FY 2025-2026
Salary Schedule FY 2025-26 Town of Atherton 1 of 5

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2025-2026
General Gov Rate Effective 07/01/2025 1.027
Confidential Confidential/Misc Jr. Accountant 18 A 48.62 3,889.66 8,427.60 101,131.20 B 50.79 4,063.55 8,804.35 105,652.20
C 53.33 4,266.72 9,244.57 110,934.81
D 56.01 4,480.50 9,707.74 116,492.90
Confidential Confidential/Misc Accountant 18 A 56.06 4,484.86 9,717.19 116,606.33 B 58.87 4,709.23 10,203.32 122,439.88
C 61.81 4,944.81 10,713.76 128,565.12
D 64.90 5,191.62 11,248.50 134,982.03
Confidential Confidential/Misc Sr. Accountant 18 A 60.74 4,858.94 10,527.71 126,332.51 B 63.77 5,101.89 11,054.09 132,649.14
C 66.96 5,356.98 11,606.80 139,281.60
D 70.31 5,624.83 12,187.14 146,245.68
Confidential Confidential/Misc Assistant to Chief/Training Manager 40 A 52.49 4,199.43 9,098.77 109,185.21 B 55.12 4,409.40 9,553.71 114,644.47
C 57.87 4,629.87 10,031.39 120,376.69
D 60.77 4,861.37 10,532.96 126,395.54

1.027
General Government General Gov/Misc Associate Engineer 50/53 A 61.52 4,921.71 10,663.71 127,964.53 Effective 9/21/22 B 64.60 5,167.80 11,196.90 134,362.76 C 67.83 5,426.19 11,756.74 141,080.89
D 71.22 5,697.50 12,344.58 148,134.94
General Gov Rate Effective 07/01/2025
Confidential Confidential/Misc Management Analyst I 12 A 60.19 4,814.85 10,432.17 125,186.06 Effective 7/20/22 B 63.35 5,068.26 10,981.23 131,774.81 C 66.69 5,335.01 11,559.19 138,710.27
D 70.20 5,615.80 12,167.57 146,010.81
Confidential Confidential/Misc Management Analyst II 12 A 66.20 5,295.99 11,474.65 137,695.85 B 69.68 5,574.73 12,078.58 144,943.02
C 73.35 5,868.27 12,714.59 152,575.06
D 77.21 6,177.13 13,383.78 160,605.33
Confidential Confidential/Misc Receptionist/Clerk 12 A 31.56 2,524.64 5,470.05 65,640.61 B 33.22 2,657.51 5,757.95 69,095.38
C 34.97 2,797.38 6,061.00 72,731.98
D 36.81 2,944.61 6,380.00 76,559.97
Salary Schedule FY 2025-26 Town of Atherton 2 of 5

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2025-2026
General Gov Rate Effective 07/01/2025

1.027
General Government General Gov/Misc Office Specialist "12/25/50 3304 A 37.78 3,022.73 6,549.25 78,590.98 B 39.68 3,174.18 6,877.39 82,528.63
C 41.66 3,333.11 7,221.73 86,660.73
D 43.74 3,499.51 7,582.27 90,987.29
General Government General Gov/Misc Assistant Engineer A 53.28 4,262.04 9,234.43 110,813.11 B 55.94 4,475.14 9,696.15 116,353.76
C 58.74 4,698.90 10,180.95 122,171.45
D 61.67 4,933.85 10,690.00 128,280.02
General Government General Gov/Misc Town Arborist/Public Works Specialist 25 3306 A 58.34 4,667.47 10,112.85 121,354.19 B 61.26 4,900.56 10,617.88 127,414.61
C 64.32 5,145.50 11,148.58 133,782.91
D 67.54 5,402.90 11,706.27 140,475.30
Police/APOA Rate Effective 07/01/2025

1.027
Police-Civilian/APOA Police/Misc Support Service Coordinator 40 4401 A 46.54 3,722.83 8,066.14 96,793.63 80 hours shift B 48.86 3,908.97 8,469.44 101,633.31
C 51.31 4,104.42 8,892.91 106,714.98
D 53.87 4,309.64 9,337.56 112,050.72
E 56.56 4,525.13 9,804.44 117,653.26
Police-Civilian/APOA Police/Misc Support Service Coordinator 40 4402 A 46.54 3,908.97 8,469.44 101,633.31 84 hours shift B 48.86 4,104.42 8,892.91 106,714.98
C 51.31 4,309.64 9,337.56 112,050.72
D 53.87 4,525.13 9,804.44 117,653.26
E 56.56 4,751.38 10,294.66 123,535.92
Police-Civilian/APOA Police/Misc Code Enforcement 40 4401 A 46.90 3,752.36 8,130.11 97,561.38 80 hours shift (new Position 02/17/2015) B 49.25 3,939.98 8,536.62 102,439.44 C 51.71 4,136.98 8,963.45 107,561.42
D 54.30 4,343.83 9,411.62 112,939.49
E 57.01 4,561.02 9,882.21 118,586.46
Police-Civilian/APOA Police/Misc Code Enforcement 40 4402 A 46.90 3,939.98 8,536.62 102,439.44 84 hours shift (new Position 02/17/2015) B 49.25 4,136.98 8,963.45 107,561.42 C 51.71 4,343.83 9,411.62 112,939.49
D 54.30 4,561.02 9,882.21 118,586.46
E 57.01 4,789.07 10,376.32 124,515.79
Salary Schedule FY 2025-26 Town of Atherton 3 of 5

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2025-2026

1.027
Police-Civilian/APOA Police/Misc Communication Supervisor A 66.04 5,283.06 11,446.62 137,359.46 80 hours shift (new Position 07/1/2021) B 69.34 5,547.21 12,018.95 144,227.43 C 72.81 5,824.57 12,619.90 151,438.80
D 76.45 6,115.80 13,250.89 159,010.74
E 80.27 6,421.59 13,913.44 166,961.28
Police-Civilian/APOA Police/Misc Communication Supervisor A 66.04 5,547.21 12,018.95 144,227.43 84 hours shift (new Position 07/1/2021) B 69.34 5,824.57 12,619.90 151,438.80 C 72.81 6,115.80 13,250.89 159,010.74
D 76.45 6,421.59 13,913.44 166,961.28
E 80.27 6,742.67 14,609.11 175,309.34
Police-Civilian/APOA Police/Misc Dispatcher/Records assistant 40 4405 A 48.86 3,908.97 8,469.44 101,633.31 80 hours shift B 51.31 4,104.42 8,892.91 106,714.98
C 53.87 4,309.64 9,337.56 112,050.72
D 56.56 4,525.13 9,804.44 117,653.26
E 59.39 4,751.38 10,294.66 123,535.92
Police- Per-Diem 80 hours shift Per-Diem Dispatcher 40 A 48.86 3,908.97 8,469.44 101,633.31 B 51.31 4,104.42 8,892.91 106,714.98
C 53.87 4,309.64 9,337.56 112,050.72
D 56.56 4,525.13 9,804.44 117,653.26
E 59.39 4,751.38 10,294.66 123,535.92
Police-Civilian Police/Misc Police Trainee 40 4406 D 52.84 4,227.21 9,158.96 109,907.51 Police-Civilian/APOA Police/Misc Dispatcher/Records assistant 40 4405 A 48.86 4,104.42 8,892.91 106,714.98 84 hours shift B 51.31 4,309.64 9,337.56 112,050.72
C 53.87 4,525.13 9,804.44 117,653.26
D 56.56 4,751.38 10,294.66 123,535.92
E 59.39 4,988.95 10,809.39 129,712.72
Salary Schedule FY 2025-26 Town of Atherton 4 of 5

Exhibit A
- -
Group Job Class Title Dept Code Step Hourly Bi-Weekly Monthly Annually

TOWN OF ATHERTON
Salary Schedule
FY 2025-2026
Police/APOA Rate Effective 07/01/2025 1.027
Police-Sworn/APOA Police/Sworn/84 Police Officer 40 5505 A 60.90 5,115.30 11,083.14 132,997.68 84 hours shift B 63.94 5,371.06 11,637.30 139,647.56
C 67.14 5,639.61 12,219.16 146,629.94
D 70.50 5,921.59 12,830.12 153,961.44
E 74.02 6,217.67 13,471.63 161,659.51
Police-Sworn/APOA Police/Sworn/84 Police Sergeant 40 5520 A 73.70 6,190.76 13,413.31 160,959.69 84 hours shift B 77.38 6,500.30 14,083.97 169,007.68
C 81.25 6,825.31 14,788.17 177,458.06
D 85.32 7,166.58 15,527.58 186,330.97
E 89.58 7,524.90 16,303.96 195,647.51
Police-Sworn/APOA Police/Sworn/80 Police Officer 40 5506 A 60.90 4,871.71 10,555.37 126,664.45 80 hours shift B 63.94 5,115.30 11,083.14 132,997.68
C 67.14 5,371.06 11,637.30 139,647.56
D 70.50 5,639.61 12,219.16 146,629.94
E 74.02 5,921.59 12,830.12 153,961.44
Police-Sworn/APOA Police/Sworn/80 Police Sergeant 40 5528 A 73.70 5,895.96 12,774.58 153,294.95 80 hours shift B 77.38 6,190.76 13,413.31 160,959.69
C 81.25 6,500.30 14,083.97 169,007.68
D 85.32 6,825.31 14,788.17 177,458.06
E 89.58 7,166.58 15,527.58 186,330.97
Rate Effective 07/01/25
Police-Sworn Police/Sworn/84 Police Reserve 40 A 60.90 5,115.30 11,083.14 132,997.68 B 63.94 5,371.06 11,637.30 139,647.56
C 67.14 5,639.61 12,219.16 146,629.94
D 70.50 5,921.59 12,830.12 153,961.44
E 74.02 6,217.67 13,471.63 161,659.51
Salary Schedule FY 2025-26 Town of Atherton 5 of 5

GANN LIMIT RESOLUTION Town of Atherton
Appendix C
Appendix-C
Appropriation spending limit (Gann Limit)
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

ATHERTON ESTABLISHING THE APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2025-2026 PURSUANT TO ARTICLE X111 B OF

THE CALIFORNIA CONSTITUTION
WHEREAS, Article XIII B of the Constitution of the State of California provides that the total annual appropriations limitation of each government entity, including this Town, shall not exceed the appropriations limit of such entity of government for the prior year adjusted for certain changes mandated by Proposition 4 passed in November, 1979 and Proposition 111 passed in June, 1990, except as otherwise provided for in said Article XIII B and implementing State statutes; and
WHEREAS, pursuant to Article X111 B, and Section 7900 et seq of the California Government Code, the Town is required to set its appropriations limit for each fiscal year; and WHEREAS, the Finance Director of the Town of Atherton has conducted the necessary analysis and calculations to determine the appropriations limit for Fiscal Year 2025-26, relying on the permanent Fiscal Year 1993-94 limit approved by the voters on November 3, 1994, and the following two adjustment factors: change in population for the County of San Mateo or Atherton, whichever is higher, and change in cost of living as provided by the State of California, Department of Finance; and
WHEREAS, based on such calculations, the Finance Director has determined the said appropriations limit, and pursuant to Section 7910 of the Government Code, has made available to the public the documentation used in the determination of the limit.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton that the new appropriations limit for the Fiscal Year 2025-26 shall be and is hereby set in the amount of $18,303,221 and its calculations as set forth in Attachment 1, copy of which is attached hereto.

I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 18th day of June, 2025, by the following vote:

Attachment 4

GANN LIMIT RESOLUTION Town of Atherton
Appendix C
Appendix C
AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:
________________________
Elizabeth Lewis, MAYOR
Town of Atherton
ATTEST:
___________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
_______________________
Mona Ebrahimi, City Attorney
* * * * * * * * * * * *

SECTION G GANN LIMIT CALCULATION Town of Atherton
Appendix-C

APPROPRIATIONS SPENDING LIMIT (GANN LIMIT)
Schedule 1: Calculation of Spending Limit
Last Year's Limit (FY 2024-25) 17,183,782
Prior Year Parcel Tax Adjustment
Adjusted Last Year's Limit (FY 2024-25) 17,183,782
Adjustment Factors:

A. Population (County) 1.0007
C. Inflation 1.0644
A times C 1.07
Total Adjustment (Percent) 0.0651
Total Adjustment (Dollars) 1,119,439
Other Adjustments:

Parcel Tax Adjustment (+)
New Appropriation Limit for Fiscal Year 2025-26 18,303,221 Schedule 2: Appropriations Compared to Limit
Proceeds from Taxes (Fm Schedule 3) 16,212,554
Appropriations Subject to Limit FY 2025-26 16,212,554
Appropriations Limit for FY 2025-26 18,303,221
Amount under Appropriations Limit 2,090,666
Schedule 3: Determination of Proceeds of Taxes
Per Budget
Proceeds Nonof Taxes Proceeds Total
Revenues
Property Tax 17,384,500 17,384,500
Sales Tax 404,000 404,000
Public Safety Sales Tax 125,000 125,000
Parcel Tax -
County Measure A 370,000 370,000
Business License 298,000 298,000
Motor Vehicle License Fee -
Homeowners Exemption 42,000 42,000
Franchise Fees 943,000 943,000
Development Fees/Permits 3,619,700 3,619,700
Fines & Forfeiture 65,500 65,500
Fees for Services 79,700 79,700
Rentals 146,316 146,316
Miscellaneous 1,284,550 1,284,550
18,498,500 6,263,766 24,762,266
Interest Income 239,054 80,946 320,000
Reduction for CIP (2,155,000)
Reduction for CIP (370,000)
Total 16,212,554 6,344,712 25,082,266
Town of Atherton

APPROPRIATIONS SPENDING LIMIT
Prop 4 - Gann Limit FY 2025-2026
Appendix - C

Appendix E
Resolution xx-xx
Adopted June 18, 2025

RESOLUTION NO. 25-

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

UPDATE OF FEES TO THE TOWN MASTER FEE SCHEDULE
WHEREAS, the City Council performed a User Fee Study and adopted an update to the fees in the Town Master Fee Schedule in March, 2024;
WHEREAS, the Master Fee schedule sets the fees for Planning, Building, Engineering, Public Works, Administrative, Police, Parks and Facilities;
WHEREAS, the User Fee Study recommends the Town update fees on a regular escalator based on a local Consumer Price Index (CPI) in the periods between adoption of the new fee resolution and until the next comprehensive fee review;
WHEREAS, the Council directed that such adjustments be made every year with the annual budget adoption;
WHEREAS, it is proposed that the Master Fee Schedule be updated to include increase in fees with an escalator based on the Consumer Price Index All Urban Consumers (CPI-U) as reported by the Bureau of Labor Statistics for the San Francisco Bay Area.

WHEREAS, the consumer price index based on February 2025 CPI is 2.7%.and amends the following increase in charges within the Building, Planning, Engineering, Park and Facility, and Police Departments Fees to the nearest “0” and “5”; and WHEREAS, the proposed adjustment of 2.7% to the Town Master Fee Schedule stated in Exhibit A Town of Atherton Master Fee Schedule, effective July 1, 2025; and WHEREAS, the City Council must take action to adjust fees based on simple cumulative labor costs escalator to the Town approved Master Fee Schedule. * * * * * * * * * * * *
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton passed and adopted the fees in Exhibit A. I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on this 18th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Elizabeth Lewis, Mayor
ATTEST:

Attachment 5

Appendix E
Resolution xx-xx
Adopted June 18, 2025

_________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
__________________________
Mona Ebrahimi, City Attorney

Appendix E
Resolution xx-xx
Adopted June 18, 2025

EXHIBIT A
Proposed increases are adjusted to the Town Master Fee Schedule.

Fees shall be adjusted by the Consumer Price Index - All Urban Consumers (CPI-U), as reported by the Bureau of Labor Statistics for the San Francisco Area, using the percentage change in price index from February to February.

EFFECTIVE JULY 1, 2025
# Fee Amount
1 2 New Habitable Construction Valuation base: per SF $ 535 3 Remodeled Habitable Construction Valuation base: per SF $ 455 4 New or Remodeled Non-Habitable
Construction
Valuation base: per SF $ 190
5 JADU Valuation base: per SF $ 0
6 ADU- That comply with Town Setbacks
Standards
Valuation base: per SF $ 0
7 ADU Valuation base: per SF 50%
8 Valuation - non defined project Valuation base $ 1
9 Non-habitable construction: ie. Patio covers
& gazebos (> 1000 Sq Ft or attached to new
construction)
Valuation base: per SF $ 155
10 Swimming pools (first 1000 sf ) Plan check and inspection $ 2,235 11 Swimming pools (Over 1000 sf) Plan check and inspection $ 2,675 12 Patio covers & gazebos (up to 1000 Sq Ft) Plan check and inspection $ 1,645 13 Drive way gates Plan check and inspection $ 1,355
14 Non Habitable new pool house including
cabanas (up to and including 1500 sf)
Plan check and inspection $ 2,655
15 Plumbing, Mechanical, Electrical (MP&E)
Permit (single inspection) Fee
$ 320
16 MP&E each additional inspection Fee $ 225
17 MP&E plan check Fee $ 135
18 Green Identified-Plumbing, Mechanical,
Electrical (MP&E) Permit (single inspection)
$ 0
19 Demolition Permit Fee $ 690
20 Landscape Screening Permit Fee $ 545
21 Water Well Permit Fee $ 955
22 Solar Panels Permit Fee $ 0
23 Heritage Tree Removal - Staff Level (First
Tree)
$ 755
24 Heritage Tree Removal - Staff Level (Each
Additional Tree)
$ 260
25 Plan check revision Fee Hourly $ 330
26 Address Change $ 695
27 Address Change (JADU & ADU) $ 0
28 Property Search (plus photocopying and/or
printing posts and excludes public records
searches)
Hourly $ 230
29 Reactivation of an Expired Permit (Up to OneHalf the Amount Required for a New Permit for Such Work)
(Up to One-Half the
Amount Required for a
New Permit for Such Work)
30 Work without Permit (Penalty) 2x the Permit Cost
31 Code Enforcement - Administrative (Penalty) Appropriate Staff hourly rate
Town of Atherton
Master Fee Schedule
Fee Description
Building Fees (Valuation Based Fees Calculated From Valuation Table) Permitted Value of Construction
Flat Fees
Other Building (Flat) Fees
Attachment 6

EFFECTIVE JULY 1, 2025
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description
32 Second Utility Deposit (Ordinance 15.04.040) $ 5,000 33 Landscape Screening Deposit (Ordinance

17.50.060)
$ 5,000
34 Temporary Occupancy Deposit: $ 5,000
35 Administrative Fee (TOC) $ 420
36 Excavation Road Deposit (Ordinance

15.04.045)
$ 5,000
37 Recycled Deposit (minimums) $1000 Min & $500 Min for reroof permits
38 Reinspection and additional inspections
exceeding the normal number of inspections
$ 290
39 Unusual custom projects not reflected in the
fee schedule
Appropriate Staff hourly
rate
40 Technology surcharge (to fund updates and
new acquisition of permit systems and digital
storage of plans) (3.3% of fee)
Flat % Fee 3.50%
41 Storm water compliance review/inspection $ 500
42 Tree protection verification (deposit) + COP $ 2,500 43 Tree protection administration for flat fee
permits (initial inspection)
$ 785
44 Tree protection administration for flat fee
permits (full inspection)
$ 955
45 Additional Arborists Inspection $ 260
46 Tree protection zone exception (staff level) $ 755
47 Tree protection verification (deposit) + COP $ -
48 Reroofing < 5000SF Per Application $ 780
49 Reroofing > 5000SF Per Application $ 1,090
50 Reroofing requiring additional inspections Per Inspection $ 310 51 Reroofing requiring plan check Per Plan Check $ 265
52 SMIP Fee (State Mandate)
53 Building Standards Administration Special
Revolving Fund ( Senate Bill No. 1473 State
Mandate)
54 Surcharge for General Plan Maintenance
and Update (2.0%) of fee
Flat % Fee 2.65%
55 Generator installation (per valuation
schedule)
56 Minimum New Construction Fee $ 175
Note: plan review assumes 2 reviews. Each
additional plan review at the applicable
hourly rate.

Chief Building Official Hourly $ 435
Sr. Building Inspector Hourly $ 300
Plan Checker Hourly $ 260
Permit Tech Hourly $ 225
Residential: valuation
amount X 0.00013
Permit Valuation:
$1-25,000 = $1; $25,001-
50,000 = $2; $50,001 -
75,000 = $3; $75,001 -
100,000 = $4; Every

EFFECTIVE JULY 1, 2025
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description

57 Conditional Use Permit $ 8,790
58 Variance $ 10,970
59 Heritage Tree Removal Permit $ 7,130
60 Special Structures $ 8,490
61 Lot Line Redesignation $ 6,165
62 Lot Line Adjustment $ 3,165
63 Tentative Parcel Map $ 11,754
64 Final Parcel Map $ 5,520
65 Appeal $ 6,175
66 School Master Plan $ 6,950
67 Initial Review/Negative Declaration $ 9,860
68 Zoning Ordinance Amendment $ 14,065
69 General Plan Amendment $ 33,275
70 Zoning Review for Home Occupation
Business
$ 850
71 Pre-Application Review $ 275
72 Street Easement Vacation $ 7,005
73 Code Enforcement - Administrative (Penalty)
Fee
Flat Fee $ 1,385
Note: Initial Review (2 reviews for fee
amount; additional reviews billed at staff
hourly rate).
74 a. Fence $ 710
75 b. Accessory Structures (includes pools) $ 1,260
76 c. Accessory Buildings $ 1,315
77 d. Additions $ 2,155
78 e. New Construction $ 2,855
80 School Master Plan Plus CUP $ 9,615
81 Technology Surcharge (upgrade and
maintain development technology)
Flat % Fee 3.80%
82 Subdivision Exception $ 11,102
83 SB 9 Tentative Map $ 11,815
84 SB 9 Final Map $ 7,290
85 86 Wireless WTF (minor modification) $ 7,285
87 Wireless WTF (major modification) $ 10,570
88 Junior accessory dwelling unit JADU $ 0
89 Accessory Dwelling Unit ADU-That comply
with Town Setbacks Standards
$ 0
90 Accessory dwelling Unit ADU $ 1,815
91 Environmental Impact Report (deposit for
staff time plus consultant actual cost plus
25% admin)
$ 2,190
92 Recording Fees (County and State) Per Agency by Applicant 93 Planning Commission Tree Protection Zone
Exceptions (PTPZ)
$ 2,850
94 Town Planner Hourly $ 315
95 Sr. Planner Hourly $ 275
96 Associate Planner Hourly $ 250
97 Assistant Planner Hourly $ 195
98 Admin Hourly $ 130
Planning Fees

EFFECTIVE JULY 1, 2025
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description

Encroachment Permits and Fees
99 Driveway Connection to Street: Per Application $ 470 100 Additional Plan Check Per Application $ 80
101 Additional Inspection Per Application $ 105
102 Driveway Connection to Street: Per Application $ 625 103 Additional Plan Check Per Application $ 80
104 Additional Inspection Per Application $ 105
105 Driveway Connection to Street -
Asphalt/Pavers:

Per Application $ 770
106 Without Driveway Culvert (up to 3
inspections)
Per Application $ 80
107 Additional Plan Check Per Application $ 105
108 With Driveway Culvert (up to 4 inspections) Per Application $ 920 109 Additional Plan Check Per Application $ 100
110 Additional Inspection Per Application $ 105
111 Without Driveway Culvert (up to 4
inspections)
Per Application $ 920
112 Additional Plan Check Per Application $ 100
113 Additional Inspection Per Application $ 105
114 With Driveway Culvert (up to 5 inspections) Per Application $ 1,220 115 Additional Plan Check Per Application $ 100
116 Additional Inspection Per Application $ 105
117 Right-of-Way Landscaping, Fence, Etc. -
Minor Construction (up to 2 inspections)
Per Application $ 550
118 Additional Plan Check Per Application $ 150
119 Additional Inspection Per Application $ 105
120 Right-of-Way Landscaping, Fence, Etc. -
Standard (up to 2 inspections)
Per Application $ 625
121 Additional Plan Check Per Application $ 150
122 Additional Inspection Per Application $ 105
123 a. In Pavement Per Application $ 1,070
124 Additional Plan Check Per Application $ 150
125 Additional Inspection Per Application $ 370
126 b. Outside Pavement Per Application $ 925
127 Additional Plan Check Per Application $ 440
128 Additional Inspection Per Application $ 105
129 Utility - Minor (One Inspection Required): Per Application $ 470 130 Additional Plan Check Per Application $ 80
131 Additional Inspection Per Application $ 105
132 a. In Pavement Per Application $ 770
133 Additional Plan Check Per Application $ 80
134 Additional Inspection Per Application $ 105
Connection to Storm Drain or Atherton Channel:

Utility Connect/Disconnect:

Engineering Fees
Class A - One Inspection Required:

Class B - Two Inspections Required:

Class C - Three or More Inspections Required:

Driveway Connection to Street - Concrete:

Class D - Public Right of Way

EFFECTIVE JULY 1, 2025
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description
135 b. Outside Pavement Per Application $ 625
136 Additional Plan Check Per Application $ 80
137 Additional Inspection Per Application $ 105
138 a. In Pavement Per Application $ 850
139 Additional Plan Check per 100 LF Per Application $ 150 140 Additional Inspection per 100 LF Per Application $ 300 141 b. Outside Pavement (up to 100 LF) Per Application $ 845 142 Additional Plan Check per 100 LF Per Application $ 150 143 Additional Inspection per 100 LF Per Application $ 300 144 i. Without Trenching Per Application $ 2,540
145 ii. With Trenching Per Application $ 2,985
146 iii With Trenching > 25 LF (per 100 LF or
fraction thereof)
Per Application $ 595
147 a. Without Detention or Treatment System Per Application $ 3,115 148 b. With Detention System Per Application $ 4,155
149 c. With Multiple Detention / treatment
Systems
Per Application $ 5,340
150 d. With Stormwater treatment system Per Application $ 4,155 151 Detention System Annual Report Filing Per Application $ 1,185 152 Detention System Annual Report -
Submittals Out of Compliance
Per Application $ 890
153 Storm Water Permit Compliance
Review/Inspection Deposit
$ 655
154 Storm Water Permit Compliance
Review/Inspection
Hourly based on
Engineering Support Staff
rates
155 Stop Work Order (Penalty) 100% of permit
156 Code Enforcement - Administrative (Penalty) Hourly based on Engineering Support Staff
rates
157 Work without a permit (penalty) 100% of permit
158 Public Works application fee Per Application $ 165
159 Oversized load permit (outside of right of
way)
Per Application $ 595
160 Technology Surcharge (upgrade and
maintain development technology) (2.5% of
fee)
Flat % Fee Per Application 2.50%
161 Additional work not reflected above - at cost Hourly based on Engineering Support Staff
rates
162 Traffic Control Permit (includes plan check &
first week of inspection)
Base Fee $ 470
163 Traffic Control Inspection (each additional week) $ 150 164 Traffic Control Inspection (for longer term
projects)
Inspection (per month) $ 445
165 Contract Services Actual cost plus 25%
166 NPDES Stormwater Maintenance
Agreements
$ 2,325
167 Underground Electrical Utility Service
Exemption Request
$ 21,130
Wireless Telecommunication and Utilities Installation Permit (25 LF or less):

Property Improvement Permits and Reviews
Utility Main (up to 100 LF)
Grading and Drainage:

EFFECTIVE JULY 1, 2025
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description
168 Office Specialist Hourly $ 180
169 Sr. Engineer/Maint Mgr Hourly $ 300
170 Associate/Senior Engineer Hourly $ 300
171 PW Director/City Engineer Hourly $ 360

EFFECTIVE JULY 1, 2025
Total Valuation Building Permit Fee Plan Review Fee
$1.00 to $500 $24.70 65% of Building Permit Fee
$501 to $2,000 $25.95 for the first $2,000, plus $3.37 for each additional $1,000, or fraction thereof, to and including $2,000 65% of Building Permit Fee $2,001 to $25,000 $76.47 for the first $2,000, plus $15.46 for each additional $1,000, or fraction therof, to and including $25,000 65% of Building Permit Fee $25,001 to $50,000 $432.06 for the first $25,000, plus $11.15 for each additional $1,000, or fraction thereof, to and including $50,000 65% of Building Permit Fee $50,001 to $100,000 $710.89 for the first $50,000, plus $7.73 for each additional $1,000, or fraction therof, to and including $100,000 65% of Building Permit Fee $100,001 to $500,000 $1,097.40 for the first $100,000, plus $6.18 for each additional $1,000, or fraction thereof, to and including $500,000 65% of Building Permit Fee $500,001 to
$1,000,000
$3,571.03 for the first $500,000, plus $5.25 for each additional $1,000, or fraction thereof, to and including $1,000,000 45% of Building Permit Fee 1,000,001 and up $6,193.74 for the first $1,000,000, plus $4.03 for each additional $1,000, or fraction thereof. 45% of Building Permit Fee

EFFECTIVE JULY 1, 2025
# Fee Amount
Town of Atherton
Master Fee Schedule
Fee Description

172 a. Without Photos or digital media $ 0
173 b. With Photos or digital media $ 260
174 Vehicle Releases Fee $ 115
175 Vehicle Repossession Fee $ 45
176 Initial Alarm Registration Fee $ 100
177 Renewal Alarm Fee $ 50
178 Alarm Alert Signs $ 40
179 Garage Sale/Estate Sale Permits $ 40
180 Solicitor Permit (Valid for six months;
business license required)
$ 50
181 After Hours Emergency Construction Permits $ 310
182 Special Service Request $ 35
183 On-Site Personnel Fee (4 Hr. min - $180/hour) $ 720 184 Police Department Clearance Letter $ 40
185 Subpoena Acceptance fee (police personnel) Per day $ 275 186 Code Enforcement - violation fee (varies) Base Fine False Alarms: (first 3, warnings-no fee)
187 False Alarm - 4th $ 400
188 False Alarm - 5th $ 500
189 False Alarm - 6th and above $ 600
190 Citation Sign Off Fee $ -
191 Sign (e.g. Real Estate Sign) Removal Fee $ 40
Copy of Police Report:

Police Fees

EFFECTIVE JULY 1, 2024

ATHERTON

RESIDENT

NON-ATHERTON

RESIDENT
Includes outdoor area adjacent porch or lower patio
191 (Monday - Friday) 4 hour minimum $135 per
hour
$210 per hour
192 Saturday, Sunday, or Holidays (2 hour Minimum) $370 per hour
$470 per hour
Price does not include Refundable Security deposit
193 Security Deposit $630 $630
Price includes the rental of one of the following:

Water Tower Lawn, or Event Garden
194 Every day (4 hour minimum) $160 per
hour
$210 per hour
Price does not include Refundable Security deposit
195 Security Deposit $320 $320
196 Every Day (4 hour minimum) $135 per
hour
$210 per hour
Price does not include Refundable Security deposit
197 Security Deposit $630 $630
Includes Water Tower Lawn, event garden, patio,
and side lawn (subject to availability)
198 Friday Day Use or Monday - Thursday (4 hour
minimum)**
$260 per
hour
$420 per hour
**Day use has 4 hour minimum, up to 4pm. 6 hour
minimum ending after 4pm.
199 Friday Evenings, Satuday, Sunday, or Holidays (4-6
hour minimum)
$790 per
hour
$1050 per hour
Price does not include Refundable Security deposit
200 Security Deposit $1,260 $1,260
Key Purchases:
201 1 Standard Key ** Flat Fee $110 $290
**Resident Clay Court Access included in Standard
Key Charge
203 1 Clay Key ONLY Flat Fee $50
204 Clay Court Access (Non-resident) $30 per hour
205 13-25 people * Flat Fee $105 $160
206 26-50 people * Flat Fee $185 $320
* Fee when registering at least one day in advance
Same Day Registration Doubles Day Use Permit
Fee with a minimum of $206
Tennis Courts Fees
Day Use Permit Fees Holbrook-Palmer Park
Jennings Pavilion
Town of Atherton
Master Fee Schedule
Park Fees
All Park Fees are Based On Resident and Non-Resident Basis The Main House
Outdoor Area (add on to Main House)-Exclusive Use
Carriage House

EFFECTIVE JULY 1, 2024

ATHERTON

RESIDENT

NON-ATHERTON

RESIDENT
Town of Atherton
Master Fee Schedule
Park Fees
All Park Fees are Based On Resident and Non-Resident Basis 207 North Meadow Rented as Day Use Fee above 50 people requires rental of Carriage House
208 Baseball Field (Per Hour) $40 Per hour
209 Other Fields (Per Hour) $40 Per hour
210 Facility maintenance staff for services related to
facilty maintenance and preparation (Before & After
Events)
$140 per hour
211 Facility attendent staff for services related to on-site availability during event
$75 per hour
212 One (1) Day Flat Fee $140
213 One (1) Month Flat Fee $670
214 Drone Application Fee/Day Flat Fee $200
215 Hosted Indoor Classes (Requires Separate Use
Agreement)
Per hour $40 per hour
216 Hosted Outdoor Classes (Requires Separate Use
Agreement)
Per hour $50 per hour

OTHER PARK RENTAL FEES
Staff Hourly Rates
Photo-Shoot Permits

Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2025-2026
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2023-2024 2024-2025 2024-2025 2024-2025 2025-2026
Revenues
101-00-40001-000 Secured Property Tax 12,024,626 12,797,625 13,031,038 13,182,117 13,850,000 101-00-40002-000 Unsecured 508,535 488,685 535,158 540,000 564,000 101-00-40004-000 SB813 Redemption (Suppl) 313,384 347,280 347,280 295,000 363,500 101-00-40006-000 Prop Tax in Lieu of VLF (Motor Veh) 947,113 1,433,225 1,433,225 1,433,225 1,836,000 101-00-40008-000 Excess ERAF -
101-00-40010-000 Unsecured SB813 Redemp/Suppl 10,199 - - - 101-00-42005-000 Property Transfer Tax 677,899 737,770 737,770 715,000 771,000 Total Property Taxes -> 14,481,756 15,804,585 16,084,471 16,165,342 17,384,500 101-00-41001-000 Sales & Use Tax General 319,518 320,000 395,000 365,000 404,000 101-00-41002-040 Prop 172 Sales Tax for Police 114,588 122,400 122,400 122,400 125,000 101-00-41004-000 In Lieu Sales Tax/Trip Flip
Total Sales Taxes -> 434,106 442,400 517,400 487,400 529,000 101-00-42001-000 Franchise Taxes-Utilities 314,381 311,000 311,000 344,000 355,000 101-00-42002-000 Franchise Tax-Cal Water 176,347 192,000 192,000 214,774 216,000 101-00-42003-000 Franchise Tax-Garbage 348,347 422,000 457,000 368,000 237,000 101-00-42004-000 Franchise Taxes-Cable 133,468 151,000 151,000 132,000 135,000 Total Franchise Fees -> 972,543 1,076,000 1,111,000 1,058,774 943,000 101-00-40005-000 Homeowners Exemption 33,443 35,000 40,967 40,967 42,000 101-00-40007-000 Motor Veh. Lic Fees (MVLF) 8,623 5,800 5,800 5,800 5,900 Total Intergovernmental -> 42,066 40,800 46,767 46,767 47,900 101-00-43001-000 Business Licenses 279,184 290,000 290,000 290,000 298,000 Total Business License Tax -> 279,184 290,000 290,000 290,000 298,000 101-00-47001-000 Home Occupation Permit 7,416 300 300 300 300 101-00-47019-020 Zoning & Planning Fees 338,774 850,000 550,000 435,000 520,000 Total Planning Revenue -> 346,190 850,300 550,300 435,300 520,300 101-00-47002-025 Building Permit Fee 1,011,290 1,393,600 1,493,600 1,515,000 1,555,400 101-00-47004-025 Grading & Drainage 101,790 135,200 145,200 145,200 151,000 101-00-47021-025 Plan Check Fee 429,353 530,400 540,400 560,000 562,000 101-00-47030-025 Tree Removal Plan Check 107,891 132,080 162,080 145,000 169,000 101-00-47050-025 Penalty No Building Permit 4,954 12,000 12,000 54,000 12,000 Total Building Revenue -> 1,655,279 2,203,280 2,353,280 2,419,200 2,449,400 101-00-44001-040 Municipal & Vehicle Code Fines 5,364 6,222 6,222 6,222 6,500 101-00-44002-040 Other Fines & Forfeiture (County) 64,883 57,120 57,120 57,120 59,000 101-00-45019-040 Grant Police
101-00-45007-040 POST Reimb 25,027 17,646 17,646 11,000 18,000 101-00-48505-040 Federal SRO Grant 100,000 100,000 100,000 100,000 100,000 101-00-47005-040 Other Licenses & Permit 5,885 4,223 4,223 12,000 11,000 101-00-47009-040 Photocopy Fee 154 150 150 150 150
101-00-47011-040 Alarm Sign Fees 1,982 1,600 1,600 1,600 1,700 101-00-47012-040 Vehicle Release 1,071 1,000 1,000 1,000 1,100 101-00-47013-040 Police Report 93
101-00-47014-040 Fingerprinting Fee - - - -
101-00-47016-040 Special Service Fee 16,646 10,200 10,200 11,000 12,000 GF Rev-Exp Sum FY2025-26
Attachment 7

Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2025-2026
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2023-2024 2024-2025 2024-2025 2024-2025 2025-2026
101-00-47046-040 Alarm Permit Fee 4,050 122,500 122,500 85,000 85,000 101-00-48004-040 Sale of Property 5
101-00-47049-040 False Alarm Fees 4,600 8,200 10,700 12,000 11,000 101-00-48501-040 Donation/Contribution 236,000 40,000 204,000 244,000 235,000 101-00-48502-040 Miscellaneous Income 601 -
Total Police Revenue -> 466,361 368,861 535,361 541,092 540,450 101-00-45021-053 Highway Maint Reimbursement - 35,700 35,700 35,700 35,700 101-00-47003-050 Encroachment 467,571 624,000 624,000 500,000 650,000 Total DPW Revenue -> 467,571 659,700 659,700 535,700 685,700 101-00-47022-058 Social Fees 34,300 60,700 45,700 49,000 40,000 101-00-47023-058 Meeting Fees - - -
101-00-47025-058 Class Fees 9,963 15,300 15,300 13,500 15,700 101-00-47028-058 Weddings 800 20,000 5,000 - 5,000
101-00-47029-058 Park Day Use Fee 11,220 19,000 19,000 13,000 19,000 101-00-47033-058 Catering Service Fee 5,178
101-00-47039-058 Park Rev-Admin 30% Non-Resident - - - - 101-00-47040-058 Park Rev-Admin 15% Resident - - - -
Total Park Program Revenue -> 61,462 115,000 85,000 75,500 79,700 acct
101-00-44003-000 Heritage Tree Damage Fee 60,900 42,000 42,000 161,000 58,000 101-00-44004-000 C & D Deposit Forfeited 1,022,800 500,000 500,000 500,000 500,000 101-00-45016-058 DOC -CALRecycle-Park/Recreation 5,000 5,000 5,000 5,000 5,000 101-00-45016-000 DOC Grant 75,000
101-00-45019-000 Grant 20,000 25,000 65,000 155,973
101-00-45020-000 Other Reimbursements 31,501 - - -
101-00-47005-012 Other Licenses & Permit Admin 1,350 1,500 1,500 1,500 1,500 101-00-47009-000 Photocopy Fee 37
101-00-47031-030 Tree Inspection Fee 49,917 50,000 50,000 65,000 80,000 101-00-47036-030 Admin Citation (code enforcement) 71,800 90,000 90,000 45,000 91,800 101-00-47038-000 Banner Permit Fee 1,763 2,200 2,200 2,500 2,300 101-00-47045-000 Drone Application Fee - 380 380 - 400
101-00-47052-050 Chargepoint Chargin Stations 5,307 - 7,000 8,000 101-00-47055-050 Café Rent 7,770 16,000 17,000
101-00-48001-000 Interest Income 1,044,261 300,000 300,000 300,000 320,000 101-00-48002-000 Cell Antenna Lease 73,606 74,816 74,816 74,816 74,816 101-00-48003-000 Property Rental - Playschool 56,617 55,000 55,000 70,000 70,000 101-00-48005-000 Post Office 1,628 2,200 1,000 1,000 1,500 101-00-48501-000 Donations/Contributions 2,250
101-00-48502-000 Miscellaneous Income 8,098 2,000 3,520 5,000 4,000 101-00-48506-000 Mitigation Fees 115,600 115,600
101-00-48507-000 Settlement/Claims 4,396
101-00-48520-000 ARP Funds Fiscal Recovery
101-00-48525-000 Bayfront Canal Leaseback Fund
Total Misc. Revenues -> 2,536,231 1,150,096 1,313,786 1,525,389 1,234,316 Total Operating Revenues -> 21,742,747 23,001,022 23,547,065 23,580,464 24,712,266 Expenditures
City Council Department 47,050 66,615 66,615 48,000 59,200 Administration Department 1,340,399 1,400,943 1,430,943 1,410,000 1,494,288 City Attorney Department 300,358 310,000 310,000 310,000 310,000 Finance Department 837,421 882,763 882,763 858,000 944,442 Planning Department 1,668,164 1,426,970 1,426,970 1,400,000 1,257,350 Building Department 1,268,278 1,659,166 1,735,066 1,600,000 1,811,371 Inter Department 992,573 1,172,460 1,172,460 1,115,000 1,215,162 Police Department 9,788,573 10,171,871 10,464,871 10,464,871 11,139,509 Public Works Department 2,605,944 3,683,887 3,713,887 3,320,000 3,902,933 Total Operating Expenditures -> 18,848,759 20,774,676 21,203,575 20,525,871 22,134,254 Excess (Deficiency) of Revenues Over
Expenditures 2,893,988 2,226,346 2,343,490 3,054,593 2,578,012 GF Rev-Exp Sum FY2025-26 Page 234 of 351
Town of Atherton
General Fund 101
Revenue & Expenditures Summary
Fiscal Year 2025-2026
Adopted Adjusted Estimated Recommended
Account Description Actual Budget Budget Actuals Budget 2023-2024 2024-2025 2024-2025 2024-2025 2025-2026
Other Financing Sources/(Uses)
(5,890,000) (4,450,000) (4,450,000) (4,450,000) (5,555,000) (861,871) (861,871) (861,871) (861,871) (861,871)
800,000
(3,000,000)
101-00-58002-030 Trans Out CIP 401 Future Projects
101-00-58010-000 COP Debt Service
101-00-58005-000 Transfer (out) to OPEB/Pension
101-00-58004-000 Trsfr in/(out) Employee Benefit Fund
101-00-58002-000 Trsfr Out CalPERS ADP
101-00-58002-030 Trsfr in/(out) Const. 406-COP Funds
101-00-58003-000 Trsfr in/(out) to Facilities Const-406 COVID America Rescue Plan
Excess ERAF 2,663,605 2,500,000 2,771,578 2,771,578 2,500,000 Total Transfers In/(Out) -> (4,088,267) (2,811,871) (2,540,293) (2,540,293) (6,116,871) Incr/(Decr) of General Fund Resv (1,194,279) (585,525) (196,803) 514,300 (3,538,859) Net Change in Fund Balance (1,194,279) (585,525) (196,803) 514,300 (3,538,859) Beginning Fund Balance 13,791,637 12,597,358 12,597,358 12,597,358 13,111,658 Ending Fund Balance 12,597,358 12,011,834 12,400,555 13,111,658 9,572,799 Fund Balance Schedule
Building Component Town Center Funding
15% Emergency Reserve 2,827,314 3,116,201 3,180,536 3,078,881 3,320,138 15% Reserve 2,827,314 3,116,201 3,180,536 3,078,881 3,320,138 Reserved for ARPA
Available Fund Balance 6,942,731 5,779,431 6,039,483 6,953,897 2,932,523 Ending Fund Balance 12,597,358 12,011,834 12,400,555 13,111,658 9,572,799 GF Rev-Exp Sum FY2025-26 Page 235 of 351
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-2024 2024-2025 2024-2025 2025-2026
General Operation 7,665 4,500 4,500 4,500
Other Services/Exp 38,619 55,815 55,815 48,400
Supplies & Materials 674 1,300 1,300 1,300
Capital Outlay 92 5,000 5,000 5,000
City Council 47,050 66,615 66,615 59,200
Town of Atherton
Annual Operating Budget FY 2025-2026
City Council Budget - Summary

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 General Operation 101-11-53024-011 Advertising/Publishing 7,665 4,500 4,500 4,500 Other Services/Exp 101-11-54002-011 Bus Meeting & Meals 4,830 5,400 5,400 6,000 Other Services/Exp 101-11-54003-011 Conferences 2,013 7,500 7,500 7,500 Other Services/Exp 101-11-54004-011 Training & Workshops 695 10,000 10,000 10,000 Other Services/Exp 101-11-54007-011 Membership/Dues 15,331 16,015 16,015 16,400 Other Services/Exp 101-11-54013-011 Contribution-SSV 750 1,000 1,000 1,000 Other Services/Exp 101-11-54014-011 Contribution-HIP 15,000 2,500 2,500 2,500 Other Services/Exp 101-11-54020-011 Election Cost - 13,400 13,400 5,000 Supplies & Materials 101-11-55002-011 Office Supplies 674 1,300 1,300 1,300 Capital Outlay 101-11-57007-011 Office Equip & Furniture 92 5,000 5,000 5,000 Total City Council 47,050 66,615 66,615 59,200
Town of Atherton Annual Operating Budget FY 2025-2026
City Council Budget By Account

Town of Atherton
Annual Operating Budget FY 2025-26
Administration Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-2024 2024-2025 2024-2025 2025-2026
Salaries & Wages 692,889 692,078 692,078 710,918
EE Benefits 274,925 290,770 290,770 293,770
Professional Svs 11,723 40,000 40,000 40,000
General Operations 47,245 60,300 60,300 54,000
Other Services/Exp. 288,045 293,895 298,895 370,200
Supplies & Materials 17,060 12,500 12,500 14,000
Capital Outlay 8,512 11,400 36,400 11,400
Administration Total 1,340,399 1,400,943 1,430,943 1,494,288

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Salaries & Wages 101-12-50001-012 Regular Salaries 691,449 683,578 683,578 702,418 Salaries & Wages 101-12-50001-012 Office Intern - 7,500 7,500 7,500 Salaries & Wages 101-12-50006-012 Overtime 1,440 1,000 1,000 1,000 EE Benefits 101-12-50013-012 EE Benefits Earned 19,720 20,507 20,507 21,073 EE Benefits 101-12-51001-012 Medicare Tax 10,956 9,912 9,912 10,185 EE Benefits 101-12-51002-012 Social Security Tax 317 - - - EE Benefits 101-12-51003-012 PERS Retire Contrib- ER 57,921 61,075 61,075 63,900 EE Benefits 101-12-51005-012 Deferred Compensation 5,772 5,772 5,772 5,772 EE Benefits 101-12-51007-012 STD Insurance 832 768 768 768 EE Benefits 101-12-51008-012 Health Insurance-Active 63,817 64,623 64,623 51,604 EE Benefits 101-12-51009-012 Health Insurance-Retirees 19,757 7,851 7,851 7,842 EE Benefits 101-12-51010-012 Dental Insurance 2,420 2,863 2,863 1,275 EE Benefits 101-12-51011-012 Vision Insurance 723 715 715 425 EE Benefits 101-12-51013-012 Workers' Compensation 8,585 6,836 6,836 7,024 EE Benefits 101-12-51014-012 Life & ADD Insurance 638 740 740 740 EE Benefits 101-12-51015-012 LTD Insurance 2,887 2,993 2,993 2,890 EE Benefits 101-12-51016-012 Unemployment Insurance 7,035 6,836 6,836 7,024 EE Benefits 101-12-51019-012 Allowance - - - -
EE Benefits 101-12-51020-012 Educational Reimb - 8,000 8,000 8,000 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 73,545 91,279 91,279 105,248 Total Salaries & Benefits 967,814 982,848 982,848 1,004,688 Professional Svs 101-12-52023-012 Contract Human Resources 11,723 40,000 40,000 40,000 General Operations 101-12-53002-012 Other Equip Repair & Maint 23,277 20,400 20,400 23,000 General Operations 101-12-53014-012 Utilities - Electricity 5,569 12,900 12,900 - General Operations 101-12-53016-012 Utilities - Water 815 1,000 1,000 - General Operations 101-12-53024-012 Advertising - Noticing 6,053 6,500 6,500 8,000 General Operations 101-12-53025-012 External Printing Services 11,386 15,500 15,500 19,000 General Operations 101-12-53026-012 Recruitment Costs 145 4,000 4,000 4,000 Other Services/Exp. 101-12-54002-012 Business Meetings & Meals 2,842 1,300 1,300 2,000 Other Services/Exp. 101-12-54003-012 Conferences 4,529 10,800 10,800 10,800 Town of Atherton Annual Operating Budget FY 2025-26
Administration - Budget by Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Town of Atherton Annual Operating Budget FY 2025-26
Administration - Budget by Account
Other Services/Exp. 101-12-54004-012 Training and Workshops 1,060 11,500 11,500 11,500 Other Services/Exp. 101-12-54005-012 Subscriptions 1,813 1,500 1,500 - Other Services/Exp. 101-12-54007-012 Memberships & Dues 17,610 20,645 20,645 18,400 Other Services/Exp. 101-12-54008-012 Mileage Reimbursement 329 150 150 - Other Services/Exp. 101-12-54010-012 Other Contract Services 237,613 228,000 228,000 300,500 Other Services/Exp. 101-12-54011-012 Environmental Program Committee 7,231 5,000 10,000 12,000 Other Services/Exp. 101-12-54019-012 Special Events & Awards 12,018 12,000 12,000 12,000 Other Services/Exp. 101-12-54025-012 Technology Reimbursement 3,000 3,000 3,000 3,000 Supplies & Materials 101-12-55002-012 Office Supplies 16,995 8,500 8,500 10,000 Supplies & Materials 101-12-55006-012 Other Supplies & Matls 65 - - - Supplies & Materials 101-12-55017-012 Postage - 4,000 4,000 4,000 Capital Outlay 101-12-57006-012 Computer Equipment/Software 6,414 1,400 26,400 1,400 Capital Outlay 101-12-57007-012 Office Equip & Furn 2,099 10,000 10,000 10,000 Total Operations 372,585 418,095 448,095 489,600
Total Admin Dept 1,340,399 1,400,943 1,430,943 1,494,288

Town of Atherton
Annual Operating Budget FY 2025-2026
City Attorney Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-2024 2024-2025 2024-2025 2025-2026
Professional Svs 300,358 310,000 310,000 310,000
City Attorney Total 300,358 310,000 310,000 310,000

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Professional Svs 101-16-52002-016 City Attorney - Retainer 207,234 204,000 204,000 204,000 Professional Svs 101-16-52006-016 City Attorney - Other Services 93,124 106,000 106,000 106,000 Total City Attorney Dept 300,358 310,000 310,000 310,000 Town of Atherton Annual Operating Budget FY 2025-2026
City Attorney - Budget By Account

Town of Atherton
Operating Budget FY 2025-2026
Finance Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-24 2024-25 2024-25 2025-26
Salaries & Wages 466,747 502,872 502,872 532,434
EE Benefits 145,556 159,761 159,761 182,578
Professional Svs 82,247 94,065 94,065 95,965
General Operations 20,297 26,750 26,750 29,750
Other Services/Exp. 119,015 95,415 95,415 99,815
Supplies & Materials 428 1,300 1,300 1,300
Capital Outlay 3,132 2,600 2,600 2,600
Finance Total 837,421 882,763 882,763 944,442

Adopted Adjusted Recomm
Actual Budget Budget Budget
Account Description 2023-24 2024-25 2024-25 2025-26
101-18-50001-018 Regular Salaries 453,495 488,225 488,225 516,926 101-18-50006-018 Overtime - - - -
101-18-50013-018 EE Benefits Earned 13,252 14,647 14,647 15,508 101-18-51001-018 Medicare 6,525 7,079 7,079 7,495
101-18-51003-018 PERS Retire Contrib- ER 41,624 45,671 45,671 48,943 101-18-51007-018 STD Insurance 528 576 576 576
101-18-51008-018 Health Insurance-Active 31,834 32,851 32,851 43,041 101-18-51009-018 Health Insurance-Retirees 6,586 3,945 3,945 3,942 101-18-51010-018 Dental Insurance 1,777 1,913 1,913 1,913 101-18-51011-018 Vision Insurance 395 472 472 472
101-18-51013-018 Workers' Compensation 5,246 4,882 4,882 5,169 101-18-51014-018 Life & ADD Insurance 364 427 427 427
101-18-51015-018 LTD Insurance 2,197 2,382 2,382 2,382
101-18-51016-018 Unemployment Insurance 4,423 4,882 4,882 5,169 101-xx-51xxx-misc Unfunded liabilities 44,057 54,680 54,680 63,048 Total Salaries & Benefits 612,303 662,633 662,633 715,012 101-18-52001-018 Audit & Financial 59,195 70,965 70,965 70,965 101-18-52017-018 Technical Services 23,052 23,100 23,100 25,000 101-18-53002-018 Repair Machinery & Equip - 200 200 200 101-18-53025-018 External Printing Service 169 3,500 3,500 6,500 101-18-53031-018 Banking Services 9,628 12,550 12,550 12,550 Town of Atherton Annual Operating Budget FY 2025-2026
Finance - Budget by Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Account Description 2023-24 2024-25 2024-25 2025-26
Town of Atherton Annual Operating Budget FY 2025-2026
Finance - Budget by Account
101-18-53503-018 Trsfr to Equip Replace Fund 10,500 10,500 10,500 10,500 101-18-54002-018 Business Meetings & Meals 1,200 1,200 1,200 101-18-54003-018 Conferences - 2,625 2,625 2,625
101-18-54004-018 Training and Workshops 617 5,040 5,040 5,040 101-18-54007-018 Memberships & Dues 170 1,050 1,050 1,050 101-18-54010-018 Other Contract Services 85,702 43,500 43,500 47,900 101-18-54016-018 Business License Processing Fee 32,525 42,000 42,000 42,000 101-18-55002-018 Office Supplies 428 800 800 800
101-18-55009-018 Misc. Computer Parts - 500 500 500
101-18-57006-018 Computer Equip/Software 3,132 2,100 2,100 2,100 101-18-57007-018 Office Machines & Furniture - 500 500 500 225,118 220,130 220,130 229,430
Total Operations 225,118 220,130 220,130 229,430
Total Finance Dept 837,421 882,763 882,763 944,442

Town of Atherton
Annual Operating Budget FY 2025-2026
Planning Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-2024 2024-2025 2024-2025 2025-2026
Professional Svs 1,600,383 1,343,690 1,343,690 1,138,470 General Operations 63,603 23,900 23,900 24,500
Other Services/Exp. 1,062 52,440 52,440 87,440
Supplies & Materials 1,896 4,300 4,300 4,300
Capital Outlay 1,220 2,640 2,640 2,640
Planning Total 1,668,164 1,426,970 1,426,970 1,257,350

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Professional Svs 101-20-52011-020 Contract Planner 993,914 877,440 877,440 952,320 Professional Svs 101-20-52014-020 General Plan Update 63,101 22,000 22,000 - Professional Svs 101-20-52015-020 Housing Element 543,367 430,950 430,950 169,650 Professional Svs 101-20-52017-020 Technical Services - 3,300 3,300 6,500 Professional Svs 101-20-52029-020 Contract Arborist Service - 10,000 10,000 10,000 General Operations 101-20-53014-020 Utilities - Electricity 5,569 9,000 9,000 9,000 General Operations 101-20-53016-020 Utilities - Water 815 700 700 700 General Operations 101-20-53024-020 Advertising/Noticing 54,405 11,000 11,000 11,000 General Operations 101-20-53033-020 Rent - Mach & Equip 2,814 3,200 3,200 3,800 Other Services/Exp. 101-20-54007-020 Membership Dues - - - 35,000 Other Services/Exp. 101-20-54010-020 Other Contract Services 1,062 37,440 37,440 37,440 Other Services/Exp. 101-20-54014-020 Contribution-HIP 15,000 15,000 15,000 Supplies & Materials 101-20-55002-020 Office Supplies 1,896 1,800 1,800 1,800 Supplies & Materials 101-20-55009-020 Misc. Computer Parts - 2,500 2,500 2,500 Capital Outlay 101-20-57006-020 Computer Equipment/Software 1,220 2,640 2,640 2,640 Total Planning Dept 1,668,164 1,426,970 1,426,970 1,257,350 Town of Atherton Annual Operating Budget FY 2025-2026
Planning Budget By Account

Town of Atherton
Annual Operating Budget FY 2025-2026
Building Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-24 2024-25 2024-25 2025-26
Salaries & Wages 159,404 170,777 170,777 176,232
EE Benefits 146,408 173,501 173,501 191,478
Professional Svs 945,757 1,286,804 1,362,704 1,420,000
General Operations 9,198 19,024 19,024 15,200
Other Services/Exp. 160 1,360 1,360 1,160
Supplies & Materials 5,724 5,700 5,700 5,300
Capital Outlay 1,627 2,000 2,000 2,000
Building Total 1,268,278 1,659,166 1,735,066 1,811,371

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-24 2024-25 2024-25 2025-26 Salaries & Wages 101-25-50001-025 Regular Salaries 154,821 165,803 165,803 171,099 Salaries & Wages 101-25-50006-025 Overtime - - -
Salaries & Wages 101-25-50013-025 EE Benefits Earned 4,583 4,974 4,974 5,133 EE Benefits 101-25-51001-025 Medicare 2,278 2,477 2,477 2,553 EE Benefits 101-25-51003-025 PER Retire Contrb- ER 10,693 14,613 14,613 12,802 EE Benefits 101-25-51007-025 STD Insurance 249 269 269 269 EE Benefits 101-25-51008-025 Health Insurance-Active 20,247 21,460 21,460 22,064 EE Benefits 101-25-51009-025 Health Insurance-Retirees 6,586 3,992 3,992 3,979 EE Benefits 101-25-51010-025 Dental Insurance 1,238 1,363 1,363 1,363 EE Benefits 101-25-51011-025 Vision Insurance 235 262 262 262 EE Benefits 101-25-51013-025 Workers' Compensation 1,790 1,708 1,708 1,761 EE Benefits 101-25-51014-025 Life & ADD Insurance 156 193 193 152 EE Benefits 101-25-51015-025 LTD Insurance 1,052 1,040 1,040 1,049 EE Benefits 101-25-51016-025 Unemployment Insurance 1,599 1,658 1,658 1,711 EE Benefits 101-xx-51xxx-misc Unfunded liabilities-Misc 100,285 124,466 124,466 143,513 Total Salaries & Benefits 305,813 344,278 344,278 367,711 Professional Svs 101-25-52017-025 Technical Service - 45,000 45,000 45,000 Professional Svs 101-25-52033-025 Contract Bldg & Life Safety Svs 945,757 1,241,804 1,317,704 1,375,000 General Operations 101-25-53014-025 Utilities - Electricity 5,569 12,964 12,964 9,000 General Operations 101-25-53016-025 Utilities - Water 815 1,000 1,000 1,000 General Operations 101-25-53024-025 Advertising/Publishing - 1,200 1,200 1,200 General Operations 101-25-53033-025 Rent - Mach & Equip 2,814 3,860 3,860 4,000 Other Services/Exp. 101-25-54005-025 Subscriptions - 1,200 1,200 1,000 Other Services/Exp. 101-25-54007-025 Memberships & Dues 160 160 160 160 Supplies & Materials 101-25-55002-025 Office Supplies 3,277 4,400 4,400 4,000 Supplies & Materials 101-25-55003-025 Microfilms-Digital Archiving - - - - Supplies & Materials 101-25-55006-025 Safety Supplies & Matls 2,447 1,300 1,300 1,300 Capital Outlay 101-25-57006-025 Computer Equipment/Software 1,627 2,000 2,000 2,000 Total Operations 962,465 1,314,888 1,390,788 1,443,660
Total Building Dept 1,268,278 1,659,166 1,735,066 1,811,371 Town of Atherton Annual Operating Budget FY 2024-2025
Building Budget By Account

Town of Atherton
Annual Operating Budget FY 2025-2026
Inter Department Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-2024 2024-2025 2024-2025 2025-2026
EE Benefits 964 2,000 2,000 2,300
Professional Svs 153,032 163,200 163,200 163,200
General Operations 512,234 622,432 622,432 640,331
Other Services/Exp. 91,925 123,685 123,685 125,360
Supplies & Materials 7,749 20,500 20,500 18,500
Capital Outlay 226,668 240,643 240,643 265,471
Inter-Dept. Total 992,573 1,172,460 1,172,460 1,215,162

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 EE Benefits 101-30-51012-030 Employee Assistance Program 964 2,000 2,000 2,300 Professional Svs 101-30-52019-030 IT Support 153,032 163,200 163,200 163,200 General Operations 101-30-53018-030 Utilities - Telephone 2,772 8,000 8,000 6,000 General Operations 101-30-53019-030 Liability Insurance 285,607 374,950 374,950 453,000 General Operations 101-30-53020-030 Employment Practice Liability Ins 43,599 46,608 46,608 58,558 General Operations 101-30-53021-030 Property Insurance 180,256 192,874 192,874 122,773 Other Services/Exp. 101-30-54007-030 Memberships & Dues 2,864 2,942 2,942 4,560 Other Services/Exp. 101-30-54010-030 Other Contract Services 1,200 - - - Other Services/Exp. 101-30-54017-030 Post Office Expense 4,351 5,743 5,743 5,800 Other Services/Exp. 101-30-54029-030 County Tax Administration Cost 83,510 115,000 115,000 115,000 Supplies & Materials 101-30-55009-030 Misc Computer Parts & Supplies - 5,000 5,000 3,000 Supplies & Materials 101-30-55016-030 Other Supplies & Materials 270 2,000 2,000 2,000 Supplies & Materials 101-30-55017-030 Postage 7,480 13,500 13,500 13,500 Capital Outlay 101-30-57006-030 IT Infrastructure Plan 226,668 240,643 240,643 265,471 Total Inter-Department 992,573 1,172,460 1,172,460 1,215,162 Town of Atherton Annual Operating Budget FY 2025-2026
Inter-Department Budget By Account

Town of Atherton
Annual Operating Budget FY 2025-2026
Police Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-2024 2024-2025 2024-2025 2025-2026
Salaries & Wages 5,328,335 5,483,061 5,528,061 6,017,877 EE Benefits 2,707,954 2,988,008 2,988,008 3,223,891
Professional Svs 124,662 147,357 147,357 164,438
General Operations 481,755 652,258 653,258 690,100
Other Services/Exp. 520,314 349,982 546,982 391,484
Supplies & Materials 249,909 195,500 205,500 223,750
Capital Outlay 375,643 355,705 395,705 427,969
Police Total 9,788,573 10,171,871 10,464,871 11,139,509

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Salaries & Wages 101-40-50001-040 Regular Salaries 3,896,908 4,113,940 3,913,940 4,441,088 Salaries & Wages 101-40-50003-040 Dispatcher Salaries 567,473 664,204 664,204 691,872 Salaries & Wages 101-40-50004-040 Reserve Salaries 30,519 96,356 41,356 96,356 Salaries & Wages 101-40-50005-040 Temporary Help 1,807 28,561 18,561 28,561 Salaries & Wages 101-40-50006-040 Overtime 830,715 570,000 880,000 750,000 Salaries & Wages 101-40-50007-040 Special Event Salaries Reimb 912 10,000 10,000 10,000 EE Benefits 101-40-50013-040 EE Benefits Earned 180,851 196,726 196,726 210,918 EE Benefits 101-40-51001-040 Medicare Tax 82,936 73,011 73,011 78,156 EE Benefits 101-40-51002-040 Social Security 1,959 5,974 5,974 5,974 EE Benefits 101-40-51003-040 PERS Retire Contr - ER 718,971 752,790 752,790 772,007 EE Benefits 101-40-51005-040 Deferred Compensation 33,896 45,852 45,852 48,678 EE Benefits 101-40-51007-040 STD Insurance 5,477 5,628 5,628 5,832 EE Benefits 101-40-51008-040 Health Insurance - Active 513,633 517,390 517,390 501,156 EE Benefits 101-40-51009-040 Health Insurance - Retirees 72,443 50,054 50,054 53,757 EE Benefits 101-40-51010-040 Dental Insurance 34,408 37,590 37,590 36,640 EE Benefits 101-40-51011-040 Vision Insurance 6,969 7,467 7,467 7,382 EE Benefits 101-40-51013-040 Workers' Compensation 80,471 49,181 49,181 52,730 EE Benefits 101-40-51014-040 Life & ADD Insurance 3,198 3,622 3,622 3,730 EE Benefits 101-40-51015-040 LTD Insurance 28,725 28,778 28,778 29,870 EE Benefits 101-40-51016-040 Unemployment Insurance 55,342 50,431 50,431 53,979 EE Benefits 101-40-51018-040 Uniforms 28,782 30,000 30,000 30,000 EE Benefits 101-40-51020-040 Educational Reimbursement 5,000 20,000 20,000 20,000 EE Benefits 101-40-51xxx-040 Unfunded liabilities-Misc 63,816 79,204 79,204 91,324 EE Benefits 101-40-51xxx-040 Unfunded liabilities-Safety 791,076 1,034,310 1,034,310 1,221,757 Total Salaries & Benefits 8,036,289 8,471,069 8,516,069 9,241,768 Professional Svs 101-40-52017-040 Technical Services 124,662 147,357 147,357 164,438 General Operations 101-40-53001-040 Equip Maint - Vehicles 82,687 60,000 80,000 72,000 General Operations 101-40-53002-040 Equip Maint - Other 12,076 14,000 9,000 14,000 General Operations 101-40-53014-040 Utilities - Electricity 111,385 135,000 115,000 135,000 General Operations 101-40-53016-040 Utilities - Water 9,316 10,000 10,000 10,000 General Operations 101-40-53018-040 Utilities - Telephone 55,426 45,100 45,100 67,600 General Operations 101-40-53025-040 Printing - External Service 14,446 12,000 12,000 15,000 General Operations 101-40-53026-040 Recruitment Cost 6,144 6,000 10,000 8,000 Town of Atherton Annual Operating Budget FY 2025-2026
Police Budget By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Town of Atherton Annual Operating Budget FY 2025-2026
Police Budget By Account
General Operations 101-40-53028-040 Citation Processing 5,276 6,500 8,500 8,500 General Operations 101-40-53503-040 Trsfr to Equip Replace Fd 185,000 363,658 363,658 360,000 Other Services/Exp. 101-40-54003-040 Conferences 2,001 5,000 7,000 10,000 Other Services/Exp. 101-40-54004-040 Training & Workshops 15,125 13,000 18,000 20,000 Other Services/Exp. 101-40-54005-040 Subscriptions 1,536 3,000 3,000 3,000 Other Services/Exp. 101-40-54006-040 POST Training 75,416 60,000 40,000 65,000 Other Services/Exp. 101-40-54007-040 Memberships & Dues 3,318 4,750 4,750 5,000 Other Services/Exp. 101-40-54008-040 Mileage Reimbursement 404 300 300 1,000 Other Services/Exp. 101-40-54010-040 Other Contract Services 365,753 201,932 411,932 219,284 Other Services/Exp. 101-40-54021-040 Animal Control Services 56,761 62,000 62,000 68,200 Supplies & Materials 101-40-55002-040 Office Supplies 8,731 12,000 7,000 13,000 Supplies & Materials 101-40-55006-040 Safety Supplies & Materials 11,254 18,000 18,000 19,750 Supplies & Materials 101-40-55007-040 K-9 Expenses 39,076 30,000 30,000 35,000 Supplies & Materials 101-40-55015-040 Oil and Gasoline 95,092 80,000 100,000 96,000 Supplies & Materials 101-40-55016-040 Other Supplies & Matls 78,407 44,500 39,500 49,000 Supplies & Materials 101-40-55018-040 Disaster/Emergency 17,349 11,000 11,000 11,000 Capital Outlay 101-40-57004-040 Mach & Equip 2,158 - - 9,000 Capital Outlay 101-40-57006-040 Computer Equip/Software* 373,485 355,705 395,705 418,969 1,752,284 1,700,802 1,948,802 1,897,741
Total Operations 1,752,284 1,700,802 1,948,802 1,897,741 Total Police Dept 9,788,573 10,171,871 10,464,871 11,139,509

Town of Atherton
Annual Operating Budget FY 2025-26
DPW 50-59 Budget - Summary
Adopted Adjusted Recomm
Actual Budget Budget Budget
Category 2023-2024 2024-2025 2024-2025 2025-2026
Salaries & Wages 351,053 570,390 570,390 607,756
EE Benefits 300,173 353,951 352,434 394,827
Professional Svs 919,942 1,157,000 1,187,000 1,213,150
General Operations 813,365 1,195,764 1,195,764 1,211,800 Other Services/Exp. 17,987 103,700 103,700 105,700
Supplies & Materials 39,520 88,300 88,300 88,400
Capital Outlay 163,905 216,300 216,300 281,300
DPW Total 2,605,944 3,685,404 3,713,887 3,902,933

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Salaries & Wages 50001 Regular Salaries 498,176 710,745 710,745 747,023 Salaries & Wages 50013 EE Benefits Earned 14,555 21,322 21,322 22,411 Salaries & Wages 50015 Salary Allocated to CIP (161,678) (161,678) (161,678) (161,678) EE Benefits 51001 Medicare Insurance 7,625 10,378 10,378 10,904 EE Benefits 51003 PERS Retire Contr - ER 44,758 61,970 61,970 65,489 EE Benefits 51007 STD Life 583 883 883 883
EE Benefits 51008 Health Insurance-Active 45,490 55,161 55,161 64,681 EE Benefits 51009 Health Insurance-Retirees 32,929 13,894 13,894 13,826 EE Benefits 51010 Dental Insurance 3,451 4,285 4,285 3,883 EE Benefits 51011 Vision Insurance 708 909 909 800
EE Benefits 51013 Workers Compensation 6,184 7,157 7,157 7,520 EE Benefits 51014 Life & ADD Insurance 409 662 662 805
EE Benefits 51015 LTD Insurance 2,599 3,581 3,581 3,590 EE Benefits 51016 Unemployment Insurance 5,139 7,107 7,107 7,470 EE Benefits 51xxx Unfunded Liabilities-Misc 150,222 186,445 186,445 214,976 Total Salaries & Benefits 651,225 922,823 922,823 1,002,583 Professional Svs 52010 (50) Contract Engineering 86,895 150,000 150,000 150,000 Professional Svs 52017 Technical Services 10,923 40,000 40,000 40,000 Professional Svs 52030 (58) Contract Park Event Svs 22,251 10,000 40,000 25,000 Professional Svs 52031 Contract DPW Maint Serv 799,873 957,000 957,000 998,150 General Operations 53001 Vehicle Repair & Maint 2,251 10,000 10,000 10,000 General Operations 53002 Equipment Repair & Maint 89,298 181,500 181,500 184,500 General Operations 53003 Building Security 2,285 11,000 11,000 11,000 General Operations 53004 Facility Repair & Maint 189,740 205,500 205,500 211,500 General Operations 53006 Electrical Repair & Maint - 11,000 11,000 11,000 General Operations 53008 Contract Custodial Services 156,270 225,000 225,000 165,000 General Operations 53009 Contract Tree Maintenance 89,051 140,000 140,000 150,000 General Operations 53010 Street Sweeping 26,424 30,000 30,000 30,000 General Operations 53011 Contract Lndscp Maint. 7 50,000 50,000 95,000 General Operations 53012 Traffic Signal Repair & Maint 8,914 15,000 15,000 15,000 General Operations 53013 Street Light Repair & Maint 33,656 60,000 60,000 60,000 General Operations 53014 Utilities -Electricity 96,913 106,964 106,964 119,000 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Summary By Account 50-59

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Summary By Account 50-59
General Operations 53015 Utilities - Gas 8,381 8,800 8,800 8,800 General Operations 53016 Utilities - Water 24,278 24,500 24,500 24,500 General Operations 53017 Utilities - Sewer 12,120 28,000 28,000 28,000 General Operations 53018 Utilities - Telephone - 1,500 1,500 1,500 General Operations 53024 Advertising/Publishing 11,940 2,500 2,500 2,500 General Operations 53029 Contract Inspection & Testing 350 14,250 14,250 14,250 General Operations 53030(58) Credit Card Merchant Fees 3,232 5,500 5,500 5,500 General Operations 53033 Rent - Mach & Equipment 2,814 9,500 9,500 9,500 General Operations 53034 Rent - Facilities - 250 250 250 General Operations 53503 Equip Replace Charges 55,441 55,000 55,000 55,000 Other Services/Exp. 54003 Conferences 20 8,000 8,000 10,000 Other Services/Exp. 54004 Training & Workshops 805 4,500 4,500 4,500 Other Services/Exp. 54007 Membership/Dues 8,118 18,700 18,700 18,700 Other Services/Exp. 54010 Other Contract Services 9,044 72,500 72,500 72,500 Supplies & Materials 55002 Office Supplies 2,070 3,250 3,250 3,250 Supplies & Materials 55006 Safety Supplies & Matls 1,627 2,500 2,500 2,500 Supplies & Materials 55008 Misc. Computer Software 6,555 12,000 12,000 12,000 Supplies & Materials 55009 Misc. Computer Supplies - 750 750 750 Supplies & Materials 55010 Custodial Supplies 168 1,500 1,500 1,500 Supplies & Materials 55011 Landscape Supplies 8,994 23,000 23,000 23,000 Supplies & Materials 55012 Construction Matls 4,330 14,000 14,000 14,000 Supplies & Materials 55014 Minor Tools & Equip 295 1,500 1,500 1,500 Supplies & Materials 55015 Gas & Oil 1,573 11,800 11,800 11,900 Supplies & Materials 55016 Other Supplies & Matls - 5,000 5,000 5,000 Supplies & Materials 55017 Postage - 1,000 1,000 1,000
Supplies & Materials 55018 Disaster Preparedness 13,908 12,000 12,000 12,000 Capital Outlay 57002 Building Improvements 155,866 158,000 158,000 223,000 Capital Outlay 57004 Machinery & Equipment 6,567 10,000 10,000 10,000 Capital Outlay 57006 Computer Equip/Software 407 43,800 43,800 43,800 Capital Outlay 57007 Office Machines & Furn 68 4,500 4,500 4,500 Capital Outlay 57025 COVID-19 Emergency 998 - - -
Total Operations 1,954,719 2,761,064 2,791,064 2,900,350 Total DPW 2,605,944 3,683,887 3,713,887 3,902,933

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Salaries & Wages 101-50-50001-050 Regular Salaries 101,427 216,589 216,589 237,459 Salaries & Wages 101-50-50013-050 EE Benefits Earned 2,939 6,498 6,498 7,124 Salaries & Wages 101-50-50015-050 Salary Allocated to CIP (50,418) (50,418) (50,418) (50,418) EE Benefits 101-50-51001-050 Medicare Insurance 1,526 3,213 3,213 3,516 EE Benefits 101-50-51002-050 Social Security 76 - - -
EE Benefits 101-50-51003-050 PERS Retire Contr - ER 6,859 15,910 15,910 17,627 EE Benefits 101-50-51007-050 STD Insurance 183 346 346 355 EE Benefits 101-50-51008-050 Health Insurance-Active 14,811 21,888 21,888 27,953 EE Benefits 101-50-51009-050 Health Insurance-Retirees 9,879 5,956 5,956 5,913 EE Benefits 101-50-51010-050 Dental Insurance 815 1,383 1,383 1,491 EE Benefits 101-50-51011-050 Vision Insurance 163 287 287 290 EE Benefits 101-50-51013-050 Workers Compensation 1,138 2,216 2,216 2,425 EE Benefits 101-50-51014-050 Life & ADD Insurance 126 256 256 226 EE Benefits 101-50-51015-050 LTD Insurance 770 1,358 1,358 1,406 EE Benefits 101-50-51016-050 Unemployment Insurance 1,062 2,166 2,166 2,375 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 48,525 60,225 60,225 69,442 Total Salaries & Benefits 139,883 287,873 287,873 327,183 Professional Svs 101-50-52010-050 Contract Engineering 86,895 150,000 150,000 150,000 Professional Svs 101-50-52017-050 Technical Services 10,923 40,000 40,000 40,000 General Operations 101-50-53002-050 Equipment Repair & Maint - 1,500 1,500 1,500 General Operations 101-50-53014-050 Utilities - Electricity 5,569 12,964 12,964 13,000 General Operations 101-50-53016-050 Utilities - Water 815 1,000 1,000 1,000 General Operations 101-50-53024-050 Advertising/Publishing 11,730 2,500 2,500 2,500 General Operations 101-50-53029-050 Contract Inspection & Testing - 5,000 5,000 5,000 General Operations 101-50-53033-050 Rent - Mach & Equipment 2,814 4,500 4,500 4,500 General Operations 101-50-53503-050 Equip Replace Charges 18,000 18,000 18,000 18,000 Other Services/Exp. 101-50-54003-050 Conferences 20 8,000 8,000 10,000 Other Services/Exp. 101-50-54004-050 Training & Workshops 805 3,500 3,500 3,500 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Engineering By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Engineering By Account
Other Services/Exp. 101-50-54007-050 Membership/Dues 7,938 18,000 18,000 18,000 Supplies & Materials 101-50-55002-050 Office Supplies 2,070 3,000 3,000 3,000 Supplies & Materials 101-50-55006-050 Safety Supplies & Matls 331 1,000 1,000 1,000 Supplies & Materials 101-50-55008-050 Misc. Computer Software 6,255 10,000 10,000 10,000 Supplies & Materials 101-50-55009-050 Misc. Computer Supplies - 500 500 500 Supplies & Materials 101-50-55014-050 Minor Tools & Equip - 500 500 500 Supplies & Materials 101-50-55015-050 Gas & Oil - 300 300 400 Supplies & Materials 101-50-55017-050 Postage - 1,000 1,000 1,000 Capital Outlay 101-50-57006-050 Computer Equip/Software 407 1,800 1,800 1,800 Capital Outlay 101-50-57007-050 Office Machines & Furn 68 3,000 3,000 3,000 Total Operations 154,639 286,064 286,064 288,200
Total DPW Engineering 294,522 573,936 573,936 615,383

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Salaries & Wages 101-53-50001-053 Regular Salaries 161,504 231,162 231,162 235,710 Salaries & Wages 101-53-50013-053 EE Benefits Earned 4,713 6,935 6,935 7,071 Salaries & Wages 101-53-50015-053 Salary Allocated to CIP/Gas Tax (111,260) (111,260) (111,260) (111,260) EE Benefits 101-53-51001-053 Medicare Insurance 2,534 3,352 3,352 3,418 EE Benefits 101-53-51003-053 PERS Retire Contr - ER 16,393 21,887 21,887 22,545 EE Benefits 101-53-51007-053 STD Insurance 152 250 250 240 EE Benefits 101-53-51008-053 Health Insurance - Active 10,447 16,271 16,271 16,543 EE Benefits 101-53-51009-053 Health Insurance - Retirees 16,464 5,974 5,974 5,951 EE Benefits 101-53-51010-053 Dental Insurance 1,054 1,387 1,387 1,196 EE Benefits 101-53-51011-053 Vision Insurance 223 297 297 255 EE Benefits 101-53-51013-053 Workers Compensation 2,099 2,312 2,312 2,357 EE Benefits 101-53-51014-053 Life & ADD Insurance 114 192 192 263 EE Benefits 101-53-51015-053 LTD Insurance 708 1,032 1,032 993 EE Benefits 101-53-51016-053 Unemployment Insurance 1,672 2,312 2,312 2,357 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 63,639 78,984 78,984 91,071 Total Salaries & Benefits 170,456 261,087 261,087 278,709 Professional Svs 101-53-52031-053 Contract DPW Maint Serv 430,599 420,000 420,000 432,600 General Operations 101-53-53001-053 Vehicle Repair & Maint 2,251 10,000 10,000 10,000 General Operations 101-53-53002-053 Equipment Repair & Maint 23,926 5,000 5,000 8,000 General Operations 101-53-53003-053 Building Security - 500 500 500 General Operations 101-53-53004-053 Facility Repair & Maint 43,224 5,000 5,000 5,000 General Operations 101-53-53006-053 Electrical Repair & Maint - 1,000 1,000 1,000 General Operations 101-53-53009-053 Tree Maintenance 66,703 95,000 95,000 80,000 General Operations 101-53-53010-053 Street Sweeping 26,424 30,000 30,000 30,000 General Operations 101-53-53011-053 Contract Lndscp Maint. 7 50,000 50,000 40,000 General Operations 101-53-53012-053 Traffic Signal Repair & Maint 8,914 15,000 15,000 15,000 General Operations 101-53-53013-053 Street Light Repair & Maint 33,656 60,000 60,000 60,000 General Operations 101-53-53014-053 Utilities - Electricity 68,902 75,000 75,000 75,000 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Street By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Street By Account
General Operations 101-53-53015-053 Utilities - Gas 2,330 1,800 1,800 1,800 General Operations 101-53-53016-053 Utilities - Water 11,359 12,500 12,500 12,500 General Operations 101-53-53029-053 Contract Inspection & Testing - 3,750 3,750 3,750 General Operations 101-53-53033-053 Rent - Mach & Equipment - 2,000 2,000 2,000 General Operations 101-53-53034-053 Rent - Facilities - 250 250 250 General Operations 101-53-53503-053 Equip Replace Charges 9,172 9,000 9,000 9,000 Other Services/Exp. 101-53-54004-053 Training & Workshops - 1,000 1,000 1,000 Other Services/Exp. 101-53-54007-053 Membership/Dues 180 700 700 700 Other Services/Exp. 101-53-54010-053 Other Contract Services - 10,000 10,000 10,000 Supplies & Materials 101-53-55002-053 Office Supplies - 250 250 250 Supplies & Materials 101-53-55006-053 Safety Supplies & Matls 1,187 1,000 1,000 1,000 Supplies & Materials 101-53-55009-053 Misc. Computer Supplies - 250 250 250 Supplies & Materials 101-53-55011-053 Landscape Supplies 245 2,500 2,500 2,500 Supplies & Materials 101-53-55012-053 Construction Matls 1,811 7,000 7,000 7,000 Supplies & Materials 101-53-55014-053 Minor Tools & Equip 295 1,000 1,000 1,000 Supplies & Materials 101-53-55015-053 Gas & Oil 1,343 5,000 5,000 5,000 Supplies & Materials 101-53-55016-053 Other Supplies & Matls - 5,000 5,000 5,000 Supplies & Materials 101-53-55018-053 Emergency/Disaster Preparedness 9,623 6,000 6,000 6,000 Capital Outlay 101-53-57004-053 Machinery & Equipment 2,871 4,000 4,000 4,000 Capital Outlay 101-53-57006-053 Computer Equip/Software - 1,000 1,000 1,000 Capital Outlay 101-53-57007-053 Office Machines & Furn - 500 500 500 Total Operations 745,023 841,000 841,000 831,600
Total DPW Street Maint 915,479 1,102,087 1,102,087 1,110,309

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Salaries & Wages 101-57-50001-057 Regular Salaries 129,596 135,500 135,500 86,598 Salaries & Wages 101-57-50013-057 EE Benefits Earned 3,823 4,065 4,065 2,598 EE Benefits 101-57-51001-057 Medicare Insurance 1,917 1,965 1,965 1,256 EE Benefits 101-57-51003-057 PERS Retire Contr - ER 11,065 11,845 11,845 8,459 EE Benefits 101-57-51007-057 STD Insurance 145 154 154 86 EE Benefits 101-57-51008-057 Health Insurance - Active 13,267 9,654 9,654 6,222 EE Benefits 101-57-51009-057 Health Insurance - Retirees 3,293 1,963 1,963 1,962 EE Benefits 101-57-51010-057 Dental Insurance 905 733 733 415 EE Benefits 101-57-51011-057 Vision Insurance 178 159 159 88 EE Benefits 101-57-51013-057 Workers Compensation 1,566 1,355 1,355 866 EE Benefits 101-57-51014-057 Life & ADD Insurance 93 107 107 95 EE Benefits 101-57-51015-057 LTD Insurance 635 635 635 357 EE Benefits 101-57-51016-057 Unemployment Insurance 1,313 1,355 1,355 866 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 13,691 16,992 16,992 19,593 Total Salaries & Benefits 181,487 186,482 186,482 129,461 Professional Svs 101-57-52031-057 Contract DPW Maint Serv 299,591 342,000 342,000 365,000 General Operations 101-57-53002-057 Equipment Repair & Maint 1,419 5,000 5,000 5,000 General Operations 101-57-53003-057 Building Security 1,331 3,000 3,000 3,000 General Operations 101-57-53004-057 Facility Repair & Maint 49,146 150,000 150,000 150,000 General Operations 101-57-53006-057 Electrical Repair & Maint - 10,000 10,000 10,000 General Operations 101-57-53008-057 Contract Custodial Services 37,018 25,000 25,000 40,000 General Operations 101-57-53009-057 Tree Maintenance 22,348 45,000 45,000 55,000 General Operations 101-57-53014-057 Utilities - Electricity 10,038 10,000 10,000 13,000 General Operations 101-57-53015-057 Utilities - Gas 4,306 4,000 4,000 4,000 General Operations 101-57-53017-057 Utilities - Sewer 12,120 16,000 16,000 16,000 General Operations 101-57-53029-057 Contract Inspection & Testing - 3,000 3,000 3,000 General Operations 101-57-53033-057 Rent - Mach & Equipment - 3,000 3,000 3,000 Other Services/Exp. 101-57-53503-057 Equip Replace Charges 3,000 3,000 3,000 3,000 Supplies & Materials 101-57-54010-057 Other Contract Services - 32,500 32,500 32,500 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Park Maint. By Account

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Park Maint. By Account
Supplies & Materials 101-57-55008-057 Misc. Computer Software 300 2,000 2,000 2,000 Supplies & Materials 101-57-55011-057 Landscape Supplies 7,457 20,000 20,000 20,000 Supplies & Materials 101-57-55012-057 Construction Matls - 2,000 2,000 2,000 Capital Outlay 101-57-57002-057 Building Improvements 155,334 155,000 155,000 220,000 Capital Outlay 101-57-57025-057 COVID-19 Emergency 998 - - - Total Operations 604,406 830,500 830,500 946,500
Total DPW Park Maintenance 785,892 1,016,982 1,016,982 1,075,961

Adopted Adjusted Recomm
Actual Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Salaries & Wages 101-58-50001-058 Regular Salaries 47,111 47,125 47,125 71,284 Salaries & Wages 101-58-50013-058 EE Benefits Earned 1,380 1,414 1,414 2,139 EE Benefits 101-58-51001-058 Medicare Insurance 758 683 683 1,034 EE Benefits 101-58-51003-058 PERS Retire Contr - ER 5,348 5,500 5,500 7,346 EE Benefits 101-58-51007-058 STD Insurance 38 38 38 67
EE Benefits 101-58-51008-058 Health Insurance - Active 2,768 2,914 2,914 5,099 EE Benefits 101-58-51009-058 Health Insurance - Retiree 3,293 - - - EE Benefits 101-58-51010-058 Dental Insurance 334 351 351 351 EE Benefits 101-58-51011-058 Vision Insurance 70 74 74 74 EE Benefits 101-58-51013-058 Workers Compensation 597 471 471 713 EE Benefits 101-58-51014-058 Life & ADD Insurance 32 42 42 74 EE Benefits 101-58-51015-058 LTD Insurance 159 159 159 278 EE Benefits 101-58-51016-058 Unemployment Insurance 489 471 471 713 EE Benefits 101-xx-51xxx-Misc Unfunded Liabilities-Misc 24,367 30,243 30,243 34,871 Total Salaries & Benefits 86,744 89,485 89,485 124,040
Professional Svs 101-58-52030-058 Contract Park Event Svs 22,251 10,000 10,000 25,000 Professional Svs 101-58-52031-058 Contract DPW Maint Serv 398 10,000 10,000 10,000 General Operations 101-58-53003-058 Building Security 953 2,500 2,500 2,500 General Operations 101-58-53004-058 Facility Repair & Maint 6,779 10,500 10,500 10,500 General Operations 101-58-53014-058 Utilities - Electricity 12,405 9,000 9,000 18,000 General Operations 101-58-53015-058 Utilities - Gas 1,745 3,000 3,000 3,000 General Operations 101-58-53016-058 Utilities - Water 12,104 11,000 11,000 11,000 General Operations 101-58-53018-058 Utilities - Telephone - 1,500 1,500 1,500 General Operations 101-58-53030-058 Credit Card Merchant Fees 3,232 5,500 5,500 5,500 Supplies & Materials 101-58-55010-058 Custodial Supplies 168 1,500 1,500 1,500 Supplies & Materials 101-58-55011-058 Landscape Supplies 1,293 500 500 500 Supplies & Materials 101-58-55012-058 Construction Matls 2,519 2,000 2,000 2,000 Capital Outlay 101-58-57004-058 Machinery & Equipment 3,696 3,000 3,000 3,000 Capital Outlay 101-58-57006-058 Computer Equip/Software - 1,000 1,000 1,000 Capital Outlay 101-58-57007-058 Office Machines & Furn - 1,000 1,000 1,000 Total Operations 67,753 72,000 72,000 96,000
Total DPW Park Programs 154,497 161,485 161,485 220,040 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Park Program By Account

Adopted Adjusted Recomm
Acutal Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Salaries & Wages 101-59-50001-059 Regular Salaries 58,537 80,370 80,370 115,972 Salaries & Wages 101-59-50013-059 EE Benefits Earned 1,700 2,411 2,411 3,479 EE Benefits 101-59-51001-059 Medicare Insurance 890 1,165 1,165 1,682 EE Benefits 101-59-51003-059 PERS Retire Contr - ER 5,092 6,829 6,829 9,513 EE Benefits 101-59-51007-059 STD Insurance 64 96 96 134 EE Benefits 101-59-51008-059 Health Insurance - Active 4,197 5,950 5,950 8,864 EE Benefits 101-59-51010-059 Dental Insurance 342 431 431 431 EE Benefits 101-59-51011-059 Vision Insurance 73 93 93 93 EE Benefits 101-59-51013-059 Workers Compensation 783 804 804 1,160 EE Benefits 101-59-51014-059 Life & ADD Insurance 43 64 64 147 EE Benefits 101-59-51015-059 LTD Insurance 328 397 397 556 EE Benefits 101-59-51016-059 Unemployment Insurance 604 804 804 1,160 Total Salaries & Benefits 72,655 99,414 99,414 143,190
Professional Svs 101-59-52031-059 Contract DPW Maint Serv 69,286 185,000 185,000 190,550 General Operations 101-59-53002-059 Equipment Repair & Maint 63,953 170,000 170,000 170,000 General Operations 101-59-53003-059 Building Security - 5,000 5,000 5,000 General Operations 101-59-53004-059 Facility Repair & Maint 90,591 40,000 40,000 46,000 General Operations 101-59-53008-059 Contract Custodial Services 119,251 200,000 200,000 125,000 General Operations 101-59-53009-059 Tree Maintenance - - 15,000 General Operations 101-59-53011-059 Contract Landscape Maint. - - 55,000 General Operations 101-59-53017-059 Utilities - Sewer - 12,000 12,000 12,000 General Operations 101-59-53029-059 Contract Inspection & Testing 350 2,500 2,500 2,500 Other Services/Exp. 101-59-53503-059 Equip Replace Charges 25,269 25,000 25,000 25,000 Supplies & Materials 101-59-54010-059 Other Contract Services 9,044 30,000 30,000 30,000 Supplies & Materials 101-59-55006-059 Safety Supplies & Matls 109 500 500 500 Supplies & Materials 101-59-55012-059 Construction Matls - 3,000 3,000 3,000 Supplies & Materials 101-59-55015-059 Gas & Oil 230 6,500 6,500 6,500 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Building Maint. By Account

Adopted Adjusted Recomm
Acutal Budget Budget Budget
Category Account Description 2023-2024 2024-2025 2024-2025 2025-2026 Town of Atherton Annual Operating Budget FY 2025-2026
DPW - Building Maint. By Account
Supplies & Materials 101-59-55018-059 Disaster Preparedness 4,284 6,000 6,000 6,000 Capital Outlay 101-59-57002-059 Building Improvements 532 3,000 3,000 3,000 Capital Outlay 101-59-57004-059 Machinery & Equipment - 3,000 3,000 3,000 Capital Outlay 101-59-57006-059 Computer Equip/Software - 40,000 40,000 40,000 Total Operations 382,899 731,500 731,500 738,050
Total DPW Bldg Maint 455,555 830,914 830,914 881,240

Adopted Proposed
Actuals Budget Budget
Account Description 2023-24 2024-25 2025-26
213-00-40001-000 Secured Property Tax 526,086 1,005,902 1,207,902 213-00-48001-000 Interest Income 4,277 16,000 16,000
Advancement of Funds
Total Revenues 530,362 1,021,902 1,223,902
213-30-52031-000 Contract Maint Services 10,743 19,000 39,000 213-30-53003-000 Building Security - 250 250
213-30-53004-000 Facility Repair & Maintenance 3,224 2,000 4,000 213-30-53008-000 Contract Custodial Services 57,834 75,000 75,000 213-30-53014-000 Utilities - Electricity 89,108 105,000 120,000 213-30-53016-000 Utilities Water 36,285 40,000 40,000
213-30-53036-000 Contract Pesticid & Fertilizer - 800 800 213-30-54010-000 Other Contract Services 101,519 90,000 95,000 213-30-55016-000 Other Supplies & Materials 199 655,000 200,000 Buiding Maintenance Manager Allocation 18,852 18,852
213-30-57002-000 Building Improvements 615,000
Total Operations 298,913 1,005,902 1,207,902
Total Expenditures 298,913 1,005,902 1,207,902
Excess (Deficiency) of Rev Over Exp 231,449 16,000 16,000 Beginning Fund Balance 2,486,142 2,717,592 2,733,592
Ending Fund Balance 2,717,592 2,733,592 2,749,592
Town of Atherton Annual Operating Budget FY 2025-2026
Special Revenue Fund
Library Fund
Attachment 8

Adopted Recomm
Fund 610 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
610-00-48001-000 Interest on Investments 18,461 2,600 2,600 610-00-47509-012 Equip Replace Charges - Admin -
610-00-47509-018 Equip Replace Charges - Finance 10,500 10,500 10,500 610-00-47509-040 Equip Replace Charges - Police 430,000 363,658 360,000 610-00-47509-050 Equip Replace Charges - DPW Engineering 18,000 18,000 18,000 610-00-47509-053 Equip Replace Charges - DPW Street Maint 9,000 9,000 9,000 610-00-47509-057 Equip Replace Charges - DPW Park Maint 3,000 3,000 3,000 610-00-47509-059 Equip Replace Charges - Building Maint 25,000 25,000 25,000 610-00-48004-000 Sale of Property
Donation 180,000
Total Revenues 513,961 431,758 608,100
Depreciation 151,151
610-18-57006-018 Computer Software - 10,500 45,000
610-40-57004-040 Machinery & Equipment 171,798 469,120 150,000 610-40-57005-040 Vehicles & Accessories (40,337) 190,000 180,000 610-50-57005-050 Vehicles & Accessories - 55,000 -
Total Expenditures 282,612 724,620 375,000
Excess (Deficiency) of Revenues Over
Expenditures 231,349 (292,862) 233,100
Beginning Net Asset (Deficit) 1,259,990 1,491,339 1,198,477 Ending Net Asset (Deficit) 1,491,339 1,198,477 1,431,577 Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
Equipment Replacement Budget By Account

Adopted Recomm
Fund 614 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
614-00-47503-012 Charges for Services - Admin Dept 8,585 6,836 6,985 614-00-47503-018 Charges for Services - Finance Dept 5,246 4,882 5,056 614-00-47503-025 Charges for Services - Building Dept 1,790 1,708 1,761 614-00-47503-040 Charges for Services - Police Dept 80,471 49,249 52,730 614-00-47503-050 Charges for Services - DPW Engineering 1,138 2,216 2,425 614-00-47503-053 Charges for Services - DPW Street Maint 2,099 2,312 2,357 614-00-47503-057 Charges for Services - DPW Park Maint 1,566 1,355 866 614-00-47503-058 Charges for Services - DPW Park Prog & Tennis Fd 597 471 713 614-00-47503-059 Charges for Services - DPW Building Maint 783 804 1,160 614-00-48001-000 Interest on Investments 33,924 4,000 4,000 614-00-49001-000 Transfer From General Fund
Total Revenues 136,200 73,833 78,053
614-30-51013-000 Worker's Comp Expense 141,568 452,508 250,000 614-30-51017-000 Safety/Compliance Program Assessment 5,732 5,779 6,183 614-00-49001-000 Reserve Equity Contribution
Total Expenditures 147,300 458,287 256,183
Excess (Deficiency) of Revenues Over Expenditures (11,100) (384,454) (178,130) Transfer-in
Beginning Net Assets (Deficit) 1,964,738 1,953,638 1,569,184 Ending Net Assets (Deficit) 1,953,638 1,569,184 1,391,054 Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
Worker's Compensation Budget By Account

Adopted Recomm
Fund 615 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
615-00-47504-000 Liability Insurance Charge 329,206 567,824 575,773 615-00-47505-000 Employment Practice Liability Charge 180,256 46,608 58,558 615-00-48001-000 Interest on Investments 11,487 5,000 5,000 Total Revenues 520,949 619,432 639,331
615-30-53019-000 Liability Insurance Expense 465,863 567,824 575,773 615-30-53020-000 Employment Practice Liability 43,559 46,608 58,558 615-30-53022-000 Liability Claim Expense 47,314 100,000 100,000 Total Expenditures 556,736 714,432 734,331
Excess (Deficiency) of Revenue Over
Expenditures (35,787) (95,000) (95,000)
Beginning Net Assets (Deficit) 658,250 622,462 527,462
Ending Net Assets (Deficit) 622,462 527,462 432,462
Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
General Liability Budget By Account

Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
616-00-47506-012 GASB 45 ARC - Admin 19,757 7,851 7,842 616-00-47506-018 GASB 45 ARC - Finance 6,586 3,945 3,942 616-00-47506-025 GASB 45 ARC - Building 6,586 3,992 3,979 616-00-47506-040 GASB 45 ARC - Police 72,443 50,054 53,757 616-00-47506-050 GASB 45 ARC - DPW Engineering 9,879 5,956 5,913 616-00-47506-053 GASB 45 ARC - DPW Street Maint 16,464 5,974 5,951 616-00-47506-057 GASB 45 ARC - DPW Park Maint 3,293 1,963 1,962 616-00-47506-058 GASB 45 ARC - DPW Park Program 3,293 - - 616-00-47507-012 EE Benefits Earned - Admin 19,720 20,507 20,594 616-00-47507-018 EE Benefits Earned - Finance 13,252 14,647 15,167 616-00-47507-025 EE Benefits Earned - Building 4,583 4,974 5,133 616-00-47507-040 EE Benefits Earned - Police 180,851 196,996 210,918 616-00-47507-050 EE Benefits Earned - DPW Engineering 2,939 6,498 7,124 616-00-47507-053 EE Benefits Earned - DPW Street Maint 4,713 6,935 7,071 616-00-47507-057 EE Benefits Earned - DPW Park Maint 3,823 4,065 2,598 616-00-47507-058 EE Benefits Earned - DPW Park Program 1,380 1,414 2,139 616-00-47507-059 EE Benefits Earned - DPW Bldg Maint 1,700 2,411 3,479 616-00-47508-012 Unemploy Benefits - Admin 7,035 6,836 6,985 616-00-47508-018 Unemploy Benefits - Finance 4,423 4,882 5,056 616-00-47508-025 Unemploy Benefits - Building 1,599 1,658 1,711 616-00-47508-040 Unemploy Benefits - Police 55,342 50,498 53,979 616-00-47508-050 Unemploy Benefits - DPW Engineering 1,062 2,166 2,375 616-00-47508-053 Unemploy Benefits - DPW Street Maint 1,672 2,312 2,357 616-00-47508-057 Unemploy Benefits - DPW Park Maint 1,313 1,355 866 616-00-47508-058 Unemploy Benefits - DPW Park Program 489 471 713 616-00-47508-059 Unemploy Benefits - DPW Building Maint 604 804 1,160 616-00-48001-000 Interest on Investments 31,203 4,500 4,500 Total Revenues 476,004 413,664 437,271
616-xx-51009-xxx Retiree Health-Care OPEB - -
616-12-51009-012 Retiree Health-Care (Admin) 7,464 7,851 7,842 616-18-51009-018 Retiree Health-Care (Finance) 3,751 3,945 3,942 616-25-51009-025 Retiree Health-Care (Building) 3,782 3,992 3,979 616-40-51009-040 Retiree Health-Care (Police) 48,094 50,054 53,757 616-50-51009-050 Retiree Health-Care (Engineering) 5,642 5,956 5,913 616-53-51009-053 Retiree Health-Care (Street Maint) 5,664 5,974 5,951 Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
Employee Benefits Budget By Account

Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
Employee Benefits Budget By Account
616-57-51009-057 Retiree Health-Care (Park Maint) 1,863 1,963 1,962 616-58-51009-058 Retiree Health-Care (Park Program) - - - 616-30-51016-030 Unemployment Insurance - 15,000 15,000 616-50-51016-050 Unemployment Insurance (Engineering) 459 616-30-50013-030 Employee Benefits Earned 337,577 250,000 345,000 Allocation to General Fund ADP 800,000
Total Expenditures 414,296 344,735 1,243,346
Excess (Deficiency) of Revenues Over
Expenditures 61,708 68,929 (806,075)
Beginning Net Assets (Deficit) 695,104 756,811 825,741
Ending Net Assets (Deficit) 756,811 825,741 19,666

Adopted Recomm
Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
105-00-47027-058 Tennis Classes 41,667 50,000 50,000
105-00-47026-058 Tennis Keys 18,325 18,300 20,000
105-00-48001-058 Interest Income 2,341 1,200 1,200
105-00-48501-000 Donation & contributions
Total Revenues 62,333 69,500 71,200
105-58-52031-000 Contract Maint Services 9,823 10,000 13,000 105-58-53003-000 Building Security 2,023 2,500 3,000
105-58-53004-000 Facility Repair & Maint 42,267 40,000 40,000 105-58-55012-000 Construction Materials - 5,000 5,000
105-58-55016-000 Other Supplies & Matls 2,400
Total Operations 56,512 57,500 61,000
Total Expenditures 56,512 57,500 61,000
Excess (Deficiency) of Rev
Over Exp 5,821 12,000 10,200
Contribution from MALL
Player Capital contract
Beginning Fund Balance 126,357 132,178 144,178
Ending Fund Balance 132,178 144,178 154,378
Town of Atherton Annual Operating Budget FY 2025-2026
Special Revenue Fund
Tennis Fund 105

Adopted Proposed
Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
209-00-45019-040 Grant 186,159 171,000 190,000
209-00-45020-040 Other Reimbursements - - -
209-00-48001-040 Interest Income 3 145 150
Total Revenue 186,162 171,145 190,150
209-40-50001-040 Salaries related expenditures 186,159 171,000 190,000 Total Expenditure 186,159 171,000 190,000
Excess (Deficiency) of Rev
Over Exp 3 145 150
Beginning Fund Balance 185 188 333
Ending Fund Balance 188 333 483
Town of Atherton Annual Operating Budget FY 2025-2026
Special Revenue Fund
COPS Grant

Town of Atherton
Capital Improvement Program
FY 2025/26 - 2029/30
Town of Atherton
Public Works Department
80 Fair Oaks Lane
Atherton, CA 94027
www.ci.atherton.ca.us
Streets & Transportation
Drainage
Town Buildings, Park & Facilities
Attachment 9

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
1 TABLE OF CONTENTS
I. Introduction ............................................................................................................ 2 About the Capital Improvement Program........................................................ 3 CIP Document Organization.............................................................................. 4 II. Fund Sources and Revenues ................................................................................... 5 Funding Descriptions ........................................................................................ 6 Funding Revenue Sources FY 2025/26............................................................ 10 Capital Program Expenditures FY 2025/26..................................................... 11 III. Capital Projects Five-Year Budget Summaries....................................................... 12

STREETS & TRANSPORTATION
Traffic Control Devices Program..................................................................... 13 Traffic Safety Improvement Program ............................................................. 14 Bicycle & Pedestrian Master Plan Implementation Program ........................ 15 Road Maintenance Program........................................................................... 17 Neighborhood Traffic Management Program ………………….……………………….…19

DRAINAGE
Drainage Improvements Program ................................................................. 21 Upper Atherton Channel Monitoring ............................................................ 23

TOWN BUILDINGS, PARK & FACILITIES
Accessibility Improvements ........................................................................... 24 Civic Center Master Plan Implementation Program....................................... 25 Park Master Plan Implementation Program .................................................. 26

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
2 Section I:

Introduction

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
3 I. INTRODUCTION
About the Capital Improvement Program
The Town of Atherton’s Five-Year Capital Improvement Program (CIP) summarizes anticipated resources and their estimated uses for major infrastructure and other capital construction, improvement, and maintenance projects.

The CIP is a five-year planning tool that identifies anticipated capital improvements and their funding sources from fiscal years 2025/26 through 2029/30. The CIP does not appropriate funds, but rather, it functions as a budgeting and planning tool which supports appropriations that are made through adoption of the annual budget. The CIP is updated annually to reflect the latest community priorities, infrastructure master plans, completed projects, updated project cost estimates and available revenue sources.

Master Plans
The City Council commissioned several Master Plans and studies, starting in FY 2012-13, to become well informed on the status of the Town’s infrastructure needs. These master plans, evaluations and studies are for the following Town-owned infrastructure:
• Bicycle and Pedestrian Master Plan
• Holbrook-Palmer Park Master Plan
• Civic Center Master Plan
• Storm Drainage Master Plan
• Pavement Management Program Update
• Neighborhood Traffic Management Action Plan
• Local Roadway Safety Plan
• Street Light Inventory
Several of these Master Plans will be updated over the next few years. The purpose of the CIP is to incorporate the resultsfrom these Plans, updates to these Plans, along with other input including resident requests, to identify and describe capital projects that will be of long-term benefit to the residents. As such, the programs and projects enclosed in this CIP are dedicated to enhancing accessibility, safety, and the built environment

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
4 throughout the Town by targeting various transportation, drainage, park, and facilities improvements.

The CIP projects were selected based on the following factors:
• Implementation of the Town’s General Plan Guidelines
• Council and Community direction
• Implementation of accepted and approved Master Plans
• Implementation of Facilities’ planning and priorities • Maintenance needs of roadways and safety of roadway users • Ability to improve transportation deficiencies
• Drainage facilities improvement needs
The five-year CIP identifies the highest priority capital needs that can be addressed within the available and forecasted revenue. These capital needs are matched to their eligible funding consisting of the previous year’s fund balances and five-year revenue projections identified by the Finance department.

CIP Document Organization
The CIP is organized to serve two primary purposes. First, it describes funding sources and discusses their sources and uses. Next, it provides a description of the planned transportation, drainage, park, and facility capital improvements developed through an examination of the Town’s capital needs.

As such this CIP is organized into three parts.

I. Introduction: This provides an overview of the purposes of the Capital Improvement Program.

II. Detail of Funding Sources and Revenues: This section describes the anticipated funding and revenue sources supporting the projects and programs contained in this CIP.

III. CIP Project List and Budgeting Schedule: This section provides a detailed overview of the projects and budgeting of project expenditures in relation to available forecasted funding over the next five years.

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
5 Section II:

Funding Sources
& Revenues

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
6 II. FUNDING DESCRIPTIONS
The Town ’s Capital Projects contained in this CIP are financed through a variety of funding and revenue sources. These funding sources may include:
 General Fund
 Gas Tax
 Atherton Channel Fund
 Atherton Library Fund
 Measure A
 Measure M
 Measure W
General Fund (Capital Improvement)
The General Fund provides funding for the Town’s general programs and day-today operations. This includes Town management, administration, parks and recreation operations, public works operations, law enforcement, trash hauling, special operational programs, planning, and general Town services.

When accounting for General Fund use, the fund description on the individual project pages are listed as Capital Improvement. Each year, the Budget allocates funds from the General Fund to the Capital Improvement Fund. The intent is to budget annually a certain amount from the General Fund to address Town priorities.

Measure A
Measure A is a voter approved half-cent sales tax for countywide transportation projects and programs. In 2009, county voters overwhelmingly approved a reauthorization of Measure A through 2033.

The purpose of these funds are to maintain local streets and roads, repair potholes and sidewalks, develop alternative transportation options such as bicycling and pedestrian programs, and to develop and implement traffic operations and safety projects.

Measure A dollars are distributed on a formula allocation based on population and the number of road-miles. The Town receives approximately $370,000 annually through Measure A.

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
7 Measure M
________________________________________________________________________ Approved by voters in November 2010, the Congestion Management Agency for San Mateo County levies a $10 registration fee on vehicles registered in San Mateo County. This Measure is set to expire in 2035.

These funds help to maintain neighborhood streets, fix potholes, provide transportation options, improve traffic circulation, reduce congestion, reduce water pollution from oil and gas runoff, and provide safe routes to schools.

Approximately 50% of Measure M revenues fund Countywide Transportation Programs, and the other 50% is formula-allocated to local agencies. The Town receives approximately $75,000 per year from Measure M.

Measure W
________________________________________________________________________ Approved by voters in November 2018, Measure W is a half-cent sales tax on qualified retail transactions for use on transportation improvements and maintain affordable transit. This Measure is set to expire in 30 years (2048).

The distribution of funds are shaped by the San Mateo County Congestion Relief Plan. The Plan includes the five (5) following investment categories:
• Countywide Highway Congestion Improvements
• Local safety, pothole and congestion relief improvements • Bicycle and pedestrian improvements
• Regional Transit Connections
• County public transportation improvements.

Ten percent (10%) of the annual revenue is allocated to the County of San Mateo and the cites of the County for transportation investments using a distribution formula that is based 50% on population and 50% on road miles (adjusted annually). The Town’s allocation of the Measure W funds is approximately 1.74% of the City/County distribution, which is projected to be approximately $145,000.

The Town may use Measure W funds for street paving and pothole repair, bicycle/pedestrian safety projects, promoting alternative modes of

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
8 transportation, planning and implementing traffic and safety projects including signal coordination, and implementing advanced technologies and communications of the roadway system.

Gas Tax
The Town receives a formula allocation of funds based upon population and lane miles. In FY 2025-26 the Town will receive approximately $195,000 in regular Gas Tax revenues. This amount is augmented with additional revenues from the Road Repair and Accountability Act of 2017 (SB 1). Effective November 1, 2017, the gasoline excise tax was increased to 12 cents per gallon and the excise tax on diesel was increased 20 cents per gallon. SB 1 also increased the vehicle registration tax effective January 1, 2018 and an additional vehicle registration tax will be applied to zero emission vehicles effective July 1, 2020. As a result, the total Gas Tax allocations to the Town is expected to be approximately $360,000 in FY 2025/26. With the proposed funding through the Capital Improvements Program, the Town will be able to achieve the Maintenance of Effort requirements to continue to receive SB1 funds. A portion of these funds are used to cover overhead and management of maintenance activities.

Atherton Channel Fund
Fees collected by the Town to finance drainage and related improvements/ repairs and environmental monitoring for those portions of the Channel for which the Town is responsible.

Atherton Library Fund
In 1999 the San Mateo County Library Joint Powers Authority (JPA) was formed to assist in governing library funds accumulated through Proposition 13 in 1978, which sets aside a proportion of assessed property values to fund California libraries. Under the JPA, jurisdictions retain a portion of the excess funds generated from the jurisdiction’s property taxes once basic library services are met. The Atherton Library Fund is an accumulation of revenue in excess of annual operating costs.

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
9 This funding surplus is restricted to include expenditures such as facility maintenance, facility remodeling or expansion, increased service hours, and expanding library collections.

This account is the primary funding source for the planning, design, and construction of Atherton Library related improvements.

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
10 Fund Sources in FY 2025/26
The sources used to fund the FY 2025/26 capital improvements total approximately $6.76 million and consist of existing fund balances plus new income. The three major sources of these funds are the General Fund (Capital Improvement), Measure A and Gas Tax. These funds are used to fund facility, bicycle, pedestrian, traffic safety improvements, road maintenance and drainage projects, as well as park and facility improvements. These and other capital projects are described in detail in the next section of this CIP.

The chart below depicts this fiscal year’s funding sources for the Town’s capital improvements.

Measure A, $370,000 ,
5%
Gas Tax, $360,000 , 5%
Measure M, $75,000 ,
1%
Atherton Channel,
$125,000 , 2% Capital Improvements,
$5,505,000 , 82%
Library Fund, $175,000 ,
3%
Measure W, $145,000 ,
2%

FUNDING REVENUE SOURCES
FISCAL YEAR 2025-26

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
11 Capital Program Expenditures for FY 2025/26
The CIP anticipates appropriating approximately $7.56 million in Fiscal Year 2025/26. The major expenditures planned are for roadway maintenance, drainage, traffic safety, and bicycle and pedestrian improvement projects.

The chart below depicts this fiscal year's project expenditures from each funding source for the Town's capital improvements.

Measure A, $535,000 ,
7%
Gas Tax, $150,000 , 2%
Measure M,
$90,000 , 1%
Atherton Channel,
$560,000 , 8%
Capital Improvements,
$5,505,000 , 73%
Library Fund, $175,000 ,
2%
Measure W, $540,000 ,
7%

FUNDING EXPENDITURES SOURCES
FISCAL YEAR 2025-26

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
12 Section III:

Capital Projects

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
13 Project Type: Streets & Transportation
Project Name: Traffic Control Devices Program - #56070
Project Description: This program provides ongoing funding for the repair and replacement of regulatory, warning and advisory street signage, striping, cross walks, and markings, necessary to maintain safe and efficient roadways within the Town.

This program also provides a funding source to install additional signage identified by staff, the Transportation, Bicycle and Pedestrian Committee and approved by the City Council, as necessary.

Funding Plan and Project Costs
Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Measure A $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Totals $15,000 $15,000 $15,000 $15,000 $15,000 $75,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
14 Project Type: Streets & Transportation
Project Name: Traffic Safety Improvement Program - #56064 Project Description: This program provides funding for data collection and studies such as engineering technical reports, traffic counts, speed surveys, and traffic signal warrant studies.

It also funds traffic control measures and roadway
improvements to improve vehicular, bicycle and pedestrian safety items such as fixed solar powered radar speed
indicators, and flashing LED pedestrian activated crossing signs.

Priority projects include:

Previously Funded Projects (Ongoing)
• Alameda de las Pulgas Traffic and Safety Improvements – This project includes a roundabout at the ADLP/Atherton Avenue intersection. The project is currently in the final design phase pending environmental clearance and grant funding approvals. Construction is anticipated to begin in FY 2025/26. Funding for this project includes a $2m Federal Grant. - $600,000 (FY 2022/23)
- $1,850,000 (FY 2023/24)
- $600,000 (FY 2024/25)
Proposed FY 2025/26
• $1,600,000 - Alameda de las Pulgas Traffic and Safety Improvements (construction) - • $100,000 - Streetlight Painting Program
• $100,000 - Evaluation of traffic control devices and other improvements at both Middlefield Road/Fair Oaks Lane and Middlefield/Watkins Avenue
• $15,000 (Annual) - Purchase/Replace fixed solar powered radar speed indicators (Measure M) • $25,000 (Annual) - Traffic Counts and Speed Surveys (Measure A) Future Projects
• $1,000,000 - Traffic Signal at Middlefield Road/Watkins Avenue (construction) Funding Plan and Project Costs
Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Capital Improvements $1,200,000 $0 $1,000,000 $0 $0 $2,200,000 Measure A

$225,000 $25,000 $25,000 $25,000 $25,000 $325,000
Measure M $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Measure W $400,000 $0 $0 $0 $0 $400,000
Totals $1,840,000 $40,000 $1,040,000 $40,000 $40,000 $3,000,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
15 Project Type: Streets & Transportation
Project Name: Bicycle & Pedestrian Master Plan Implementation Program - #56059 Project Description: The Town's Bicycle and
Pedestrian Master Plan was adopted by
the Council in November of 2014. The Master Plan
identifies priority Bicycle and Pedestrian
improvement projects throughout Town. This
program funds improvements to the routes as
identified in the Master Plan and other identified
priorities. Work continues to implement various
projects funded in the previous fiscal year,
including an update to the Bicycle and Pedestrian
Master Plan.

Previously Funded (Ongoing)
• FY 2023/24 - Stockbridge Avenue at Alameda de las Pulgas Pedestrian Crossing Improvements (Rectangular Rapid Flashing Beacons – Funded FY 2023/24). Design is complete, with construction anticipated to complete in FY 2025/26.
• FY 2022/23 - Watkins Avenue Pedestrian Improvements, Middlefield Road to McCormick Lane (Funded in FY 2022/23). Conceptual design completed and final design is pending. • FY 2024/25 - Bicycle and Pedestrian Master Plan Update In Progress – $250,000 Proposed FY 2025/26
• $50,000 - Bicycle and Pedestrian Master Plan Update for additional public outreach • $100,000 - ECR Complete Streets Gap Closure Project – SamTrans lead (consultant support) • $250,000 - ECR/Selby Lane Intersection Improvements to be funded over multiple fiscal years • $25,000 - Grant applications for funding and partnerships to design or implement improvement Future Projects
• $250,000 - ECR/Selby Lane Intersection Improvements (Design – FY 2026/27) • $2,500,000 – ECR/Selby Lane Intersection Improvements (Construction – FY 2027/28) Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Capital
Improvements $400,000 $250,000 $2,500,000 $0 $0 $3,150,000 Measure A Fund $25,000 $25,000 $25,000 $25,000 $25,000 $125,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
16 Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Totals $425,000 $275,000 $2,525,000 $25,000 $25,000 $3,275,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
17 Project Type: Streets & Transportation
Project Name: Road Maintenance Program - #56003
Project Description: This is an annual program combining patching, sealing and overlays to maintain roads in a cost-effective manner. Every two
years, an engineering survey of pavement condition is
performed by independent assessors, who determine a
pavement condition index (PCI) and also recommends
specific maintenance strategies for each road. Staff
analyzes the data, conducts physical inspections, and
recommends an annual program to cost-effectively
maintain roads. The funds proposed for this program
include the allocation of SB-1, Gas Tax, Measures A, M and W, and Capital Improvement Funds in the amount of $1,455,000 for FY 2025/26. Funds associated with the Roadway Maintenance and Rehabilitation Account (RMRA) approved through SB-1 in 2017 are subject to maintenance of effort requirements which is supported by the proposed Capital Improvement funds in the current and future years.

The streets are to be determined based on their PCI index listing when it comes out in November along with visual assessments and other priorities. Special attention will be paid to the Town’s roadside drainage systems to ensure that the edges of the pavement do not create situations that could be hazardous to pedestrians or impede drainage. • Two-inch grind and overlay (on various streets throughout Town) • Maintenance Dig-outs (on various streets throughout Town) • Cape Seal/Slurry Seal (on various streets throughout Town)

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
18 Funding Plan and Project Costs

Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Capital Improvement $840,000 $840,000 $840,000 $840,000 $840,000 $4,200,000 Measure A $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Gas Tax $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 Measure M $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 Measure W $140,000 $140,000 $140,000 $140,000 $140,000 $700,000 Totals $1,455,000 $1,455,000 $1,455,000 $1,455,000 $1,455,000 $7,275,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
19 Project Type: Streets & Transportation
Project Type: Streets and Transportation
Project Name: Neighborhood Traffic Management Program - #56078 Project Description: This is a program in support of the Neighborhood Traffic Management Program (NTMP) and Neighborhood Traffic Management Action Plan (NTMAP). The NTMP was designed to respond to concerns regarding increasing traffic volumes and vehicular speeds in residential neighborhoods. The NTMP was approved by the City Council in 2016 as a blueprint for addressing neighborhood traffic concerns.

The NTMP provides a framework for the selection, application, and implementation of traffic calming improvement measures in the Town of Atherton. The NTMAP was approved by the City Council in 2021 following extensive public outreach and identified short- and long-term measures to address various traffic calming and safety concerns throughout the Town. The NTMP and NTMAP represent the Town of Atherton’s commitment to enhance the safety and livability of residential neighborhoods.

This program provides funding for improvements on neighborhood streets that meet program qualifying criteria and have demonstrated support of affected residences under the policy document.

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
20 Funding Plan and Project Costs
Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Measure A $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 Totals $20,000 $20,000 $20,000 $20,000 $20,000 $100,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
21 Project Type: Drainage
Project Name: Drainage Improvements Program - #56034
Project Description: In FY 2013-14, the City Council approved an update the Town’s Drainage Master Plan. The Master Plan identified Tier 1 projects, those with the highest need based on improving safety, reducing flooding, and mitigating environmental degradation as all being in the upper reach of the Atherton Channel.

This program also includes the implementation of a Green Infrastructure associated with Capital Improvement Program projects and as otherwise required by the Municipal Regional Stormwater Permit issued by the Regional Water Quality Control Board. Green infrastructure improvements would include: required stormwater treatment measures associated with the Selby Lane Bicycle Lanes Project, roadway improvements, and Alameda de las Pulgas Traffic and Safety Improvements (at Atherton Avenue). Funding shown for FY 2025/26 is in addition to carryover funds from previous fiscal years.

The Municipal Regional Stormwater Permit issued by the Regional Water Quality Control Board requires that all municipally maintained storm drain inlets be marked with an appropriate stormwater pollution prevention message, such as “No dumping, drains to Bay” or equivalent by June 2026 for reporting in the 2026 Annual Report.

Previously Funded (Ongoing)
• Atherton Channel Assessment and Relining Upstream of Alameda de las Pulgas. Project design is underway and initial regulatory consultations are initiated. Completion of project design and start of construction is anticipated in FY 2025/26.
- $400,000 (FY 2022/23)
- $2,400,000 (FY 2023/24)
• El Camino Real Long-Term Drainage Solutions. Conceptual design is complete. Final design is anticipated to be completed in FY 2025/26.
- $250,000 (FY 2023/24)
- $400,000 (FY 2024/25)
• The Atherton Channel culvert and detention system improvements at Alameda de las Pulgas and Las Lomitas Elementary School. This project has a $1.38m Federal grant (pending FEMA approval). Initiation of the project has been deferred pending grant approval. - $225,000 (FY 2023/24)
- $2,750,000 (FY 2024/25) (includes anticipated grant)

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
22 • Replacement and installation of storm drain inlet markers. Installation of markers has been ongoing and is anticipated to be completed in FY 2025/26 in compliance with the Regional Storm Water Permit.
- $10,000 (FY 2024/25)
Proposed FY 2025/26
• $2,000,000 - Atherton Channel Assessment and Relining Upstream of Alameda de las Pulgas (construction)
• $475,000 – ECR Long-Term Drainage Solutions – toward pump stations and assorted improvements at both ECR/Selby w/extension to Stockbridge (N) and ECR/Isabella w/extension to Almendral (S). Timing contingent on permitting by Caltrans once design completes. • $150,000 - Green Infrastructure Plan Implementation. Funds to be added to ADLP Project for green infrastructure requirements.
• $10,000 - Replacement and installation of storm drain inlet markers (continuing project) • $50,000 – Miscellaneous storm drain related improvements throughout Town Future Projects
• $350,000 - Drainage Master Plan Refresh (FY 2026/27)
• Green Infrastructure Improvements – various locations (TBD) • $1,500,000 – Construction of ECR Drainage Solutions (N) (FY 2027/28) • $4,000,000 – Construction of ECR Drainage Solutions (S) (FY 2029/30) Funding Plan and Project Costs
Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Atherton Channel $550,000 $50,000 $50,000 $50,000 $50,000 $750,000 Capital Improvement $2,135,000 $500,000 $1,650,000 $150,000 $4,150,000 $8,585,000 Totals $2,685,000 $550,000 $1,700,000 $200,000 $4,200,000 $9,335,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
23 Project Type: Drainage
Project Name: Upper Atherton Channel Monitoring - #56037 Project Description: The Upper Atherton Channel Phase 2 project was completed in December 2011. As part of the permit requirements, a 10-year monitoring period was required to assess the health and habitat for the red-legged frog population and plants installed to provide an adequate frog habitat. The completion of the Belbrook Culvert Repair and Slope Stabilization project required a 5-year monitoring period for plant establishment. It is anticipated that additional monitoring will be required as the Atherton Channel and associated drainage is improved.

Funding Plan and Project Costs
Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Atherton Channel $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Totals $10,000 $10,000 $10,000 $10,000 $10,000 $50,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
24 Project Type: Town Buildings, Park and Facilities
Project Name: Accessibility Improvements Program - #56060 Project Description: Title 28 of the Code of Federal Regulations (CFR) Part 35.150 requires public entities to make each of its existing facilities accessible to and usable by individuals with disabilities. The Town performs a required annual evaluation of facilities to identify areas that need to be improved.

The Accessibility Improvements Program provides funding to design and implement improvements necessary to correct deficiencies identified as part of the evaluation process. Sample improvements may include projects such as installation of new ADA compliant sidewalk ramps and access improvements to and within Town owned and operated facilities.

Funding Plan and Project Costs
Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Capital Improvement $100,000 $25,000 $25,000 $25,000 $25,000 $200,000 Totals $100,000 $25,000 $25,000 $25,000 $25,000 $200,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
25 Project Type: Town Buildings, Park and Facilities
Project Name: Civic Center Master Plan Implementation Program - #54015 Project Description: The construction of the Town Center complex, including Administration offices, Community Services, Police Station, new Atherton Library and Civic Court was completed in FY 2022-23. The improvement and integration of the former Atherton Rail Station building was also included in this program. Master Plan implementation is moving into its next phase in accommodating uses of the Town Center complex. Potential improvements include improved pedestrian accommodation, paving for additional parking stalls and landscaping enhancements.

Proposed FY 2025/26
• $60,000 - Solar Carports/EV Charging design to add solar carports and EV Charging to Town Center (track side)
• $15,000 - Parking Lot Modifications towards design to add parking stalls in mulch along tracks, near Corporation Yard
• $100,000 – Miscellaneous Town Center Infrastructure Improvements (FY 2025/26) • $Town Center & Library Circulation Project – Holbrook-Palmer Park Connection - $200,000 (FY2025/2026) towards review and analysis of pedestrian connectivity options, including analysis of traffic adjustments around the Town Center to facilitate access and mobility through the Town Center and to Holbrook-Palmer Park.

Future Projects
• Town Center & Library Circulation Project – Holbrook-Palmer Park Connection - $600,000 (FY2026/2027) towards implementation of connectivity improvements between Town Center/Library complex to/from Holbrook-Palmer Park.

Funding Plan and Project Costs
Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Capital Improvement $200,000 $400,000 $100,000 $100,000 $100,000 $900,000 Library Fund $175,000 $300,000 $0 $0 $0 $475,000
Totals $375,000 $700,000 $100,000 $100,000 $100,000 $1,375,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
26 Project Type: Town Buildings, Park and Facilities
Project Name: Park Master Plan Implementation Program - #56063 Project Description: The Holbrook-Palmer Park Improvements Program is designed to implement a number of the proposed projects from the 2015 Park Facilities Master plan update, as recommended by the Park and Recreation Committee and approved by the City Council. The completion of the Holbrook-Palmer Park Access and Circulation Improvements Project was a major accomplishment in FY 2023/24.

Previously Funded (Ongoing)
• Park Playground Improvements – construction anticipated to start in FY 2025/26 - $200,000 (FY 2023/24) Design
- $1,000,000 (FY 2024/25) Construction
• Fencing Improvements along Watkins Avenue, Middlefield Road to McCormick Lane – Funded in FY 2022/23. To be implemented with the Watkins Avenue Pedestrian Improvements Project. • Park Playground Restroom Replacement
- $800,000 (FY 2024/25)
Proposed FY 2025/26
• $350,000 - Park Playground Restroom Replacement to support additional scope for project split between playground ($300k) and restroom ($50k)
• $180,000 - Jennings Solar and Energy Resiliency Improvements for design and construction • $100,000 - Holbrook Palmer Park General Assessment and repairs Future Projects
• $250,000 - Holbrook Palmer Park Master-Plan Refresh (FY 2027/28) Funding Plan and Project Costs
Funding Source 25/26 26/27 27/28 28/29 29/30 Totals
Capital Improvement $630,000 $100,000 $350,000 $100,000 $100,000 $1,280,000 Totals $630,000 $100,000 $350,000 $100,000 $100,000 $1,280,000

Capital Improvement Program
Fiscal Years 2025/26 through 2029/30
27 Page 302 of 351

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2026 TO 2030
Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast 2030 Five Year
Total
BEGINNING FUND BALANCE $ 365,523 $ 200,523 $ 235,523 $ 270,523 $ 305,523 Revenue
202-00-41003-050 Transportation Co Measure A Sales Tax $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,850,000 $
TOTAL REVENUE - FUND 202 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,850,000 Expenditures
202-50-56003-000 Road Maintenance Program $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 202-50-56059-000 Bike & Pedestrian Improvement Program Grant $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 202-50-56064-000 Traffic Safety Improvement Program $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 202-50-56064-000 Traffic Safety Improvement ADLP $ 200,000 $ 200,000 202-50-56070-000 Traffic Control Devices Program $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 202-50-56078-000 Neighborhood Traffic Management Program $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 TOTAL EXPENDITURES - FUND 202 $ 535,000 $ 335,000 $ 335,000 $ 335,000 $ 335,000 $ 1,875,000 MEASURE A - FUND 202
ENDING FUND BALANCE $ 200,523 $ 235,523 $ 270,523 $ 305,523 $ 340,523 BEGINNING FUND BALANCE $ 285,457 $ 345,457 $ 405,457 $ 465,457 $ 525,457 Revenue
203-00-45001-050 Gas Tax - 2105 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 2,160,000 $
TOTAL REVENUE - FUND 203 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 2,160,000 Expenditures
203-50-56003-000 Road Maintenace Program $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 203-50-56999-000 Engineering/Staff Costs (estimate) $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 203-50-56064-000 Traffic Safety Improvement Program $
TOTAL EXPENDITURES - FUND 203 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 GAS TAX - FUND 203
ENDING FUND BALANCE $ 345,457 $ 405,457 $ 465,457 $ 525,457 $ 585,457 GAS TAX - FUND 203
Account Fund Name
MEASURE A - FUND 202

Attachment 10

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2026 TO 2030
Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast 2030 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 152,459 $ 137,459 $ 122,459 $ 107,459 $ 92,459 Revenue
204-00-45025-050 SMCVehicle Registration Fee $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-00-48001-050 Interest Income $
$
TOTAL REVENUE - FUND 204 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Expenditures
204-50-56003-000 Road Maintenance Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-50-56064-000 Traffic Safety $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 TOTAL EXPENDITURES - FUND 204 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 450,000 ENDING FUND BALANCE $ 137,459 $ 122,459 $ 107,459 $ 92,459 $ 77,459 NNING FUND BALA BEGINNING FUND BALANCE $ 694,431 $ 299,431 $ 304,431 $ 309,431 $ 314,431 Revenue
205-00-45030-000 Measure W County half cent Sale Tax Congestion Relief Tax $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 $
TOTAL REVENUE - FUND 205 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 Expenditures
202-50-56064-000 Traffic Safety Improvement ADLP $ 400,000 $ 400,000 205-50-56003-000 Road Maintenance $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 700,000 TOTAL EXPENDITURES - FUND 205 $ 540,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 1,100,000 ENDING FUND BALANCE $ 299,431 $ 304,431 $ 309,431 $ 314,431 $ 319,431 COUNTY MEASURE M- FUND 204
COUNTY MEASURE M- FUND 204
COUNTY MEASURE W- FUND 205
COUNTY MEASURE W- FUND 205

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2026 TO 2030
Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast 2030 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 1,233,169 $ 1,233,169 $ 1,233,169 $ 1,233,169 $ 1,233,169 Revenue
401-00-49001-000 Transfer In from General Fund $ 5,555,000 $ 2,265,000 $ 3,715,000 $ 1,465,000 $ 5,465,000 $ 18,465,000 Other Sources Potential Outside Grants SMCTA/CalTrans/C/CAG $ 200,000 $ 100,000 $ 3,000,000 $ 3,300,000 Library Funds Allocation $ 175,000 $ 300,000 $ 475,000
TOTAL REVENUE - FUND 204 $ 5,930,000 $ 2,665,000 $ 6,715,000 $ 1,465,000 $ 5,465,000 $ 22,240,000 Expenditures
401-50-54015-000 Town Center $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Station Lane Connection- Town Portion $ 100,000 $ 100,000 Town Center Parking Lot Modifications-Library Portion $ 75,000 $ 300,000 $ 375,000 Station Lane Connection- Library Portion $ 100,000 $ 300,000 $ 400,000 401-50-56059-000 Bike & Ped $ 400,000 $ 250,000 $ 2,500,000 $ $ $ 3,150,000 401-50-56063-000 Park Master Plan $ 530,000 $ $ 250,000 $ $ 780,000 Park General Assessment & Repairs $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 401-50-56091-000 Drainage Improvements $ 1,985,000 $ 350,000 $ 1,500,000 $ $ 4,000,000 $ 7,835,000 401-50-56003-203 Road Maintenace Program $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 4,200,000 401-50-56093-000 Traffic Safety Improvement Program $ 1,200,000 $ $ 1,000,000 $ $ $ 2,200,000 401-50-56060-000 Accessibility Improvement Program $ 100,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 200,000 401-50-56080-000 Green Infrastructure Plan- $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 401-50-56055-000 Facility Replacement/Improvements $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 TOTAL EXPENDITURES - FUND 401 $ 5,930,000 $ 2,665,000 $ 6,715,000 $ 1,465,000 $ 5,465,000 $ 22,240,000 ENDING FUND BALANCE $ 1,233,169 $ 1,233,169 $ 1,233,169 $ 1,233,169 $ 1,233,169 CAPITAL IMPROVEMENT PROJECTS - FUND 401
CAPITAL IMPROVEMENT PROJECTS - FUND 401

TOWN OF ATHERTON - POST PARCEL TAX

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2026 TO 2030
Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast 2030 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 766,908 $ 331,908 $ 396,908 $ 461,908 $ 526,908 Revenue
403-00-40001-050 Secured Property Tax $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 496,500 403-00-40002-050 Unsecured Property Tax $ 3,685 $ 3,685 $ 3,685 $ 3,685 $ 3,685 $ 18,425 403-00-40004-050 SB 813 Redemption-supplemental $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 16,375 403-00-40005-050 Home Owners Exemption $ 240 $ 240 $ 240 $ 240 $ 240 $ 1,200 403-00-40008-050 ERAF Subvention $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 86,500 403-00-48001-050 Interest Income $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 6,000 $
TOTAL REVENUE - FUND 403 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 Expenditures
403-50-56037-000 Upper Channel Repair Monitoring Phase 1 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Drainage Improvements $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 403-50-56091-000 Atherton Channel $ 500,000 $ 500,000
403-50-56080-000 Green Infrastructure Plan $
TOTAL EXPENDITURES - FUND 403 $ 560,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 800,000 ATHERTON CHANNEL- FUND 403
ENDING FUND BALANCE $ 331,908 $ 396,908 $ 461,908 $ 526,908 $ 591,908 ATHERTON CHANNEL- FUND 403

Item No. 11
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JUNE 18, 2025
SUBJECT: CONSIDERATION OF AND APPOINTMENTS TO VARIOUS

TOWN COMMITTEES AND PLANNING COMMISSION

RECOMMENDATION
It is recommended that the Council review the applicants for the Town Committees and Planning Commission and make appointments to fill vacant positions. • Appoint two (2) applicants to the Audit and Finance Committee to fill two (2) 4-Year terms expiring on June 30, 2029;
• Appoint two (2) applicants to the Transportation, Bicycle and Pedestrian Safety Committee to to fill one (1) 4-Year term expiring on June 30, 2029, and one (1) mid-term vacancy expiring on June 30, 2026;
• Appoint two (2) applicants to the Environmental Programs Committee to fill a one (1) 4- Year term expiring on June 30, 2029, and one (1) mid-term vacancy expiring on June 30, 2027;
• Appoint two (2) applicants to the Parks and Recreation Committee to fill one 4-Year term expiring on June 30, 2029, and one Foundation seat for a 2-Year term expiring on June 30, 2027; and
• Appoint one (1) applicant to the Planning Commission to fill 4-Year terms expiring on June 30, 2029.

BACKGROUND
A recruitment was conducted for the following vacancies:

1. Audit/Finance Committee (2 Vacancies)

2. Transportation, Bicycle and Pedestrian Safety Committee (2 Vacancies)

3. Environmental Programs Committee (2 Vacancies)

4. Park and Recreation Committee (2 Vacancies, 1 Regular seat, and 1 Foundation seat)

5. Planning Commission (1 Vacancy)
Recruitment for terms expiring June 30, 2025, began early this year. All committee members

Committee and Commissions Appointments
JUNE 18, 2025

eligible for reapplication were contacted. Mid-term vacancy recruitments have been ongoing with reoccurring weekly messages in Atherton Online and announcements at noticed Town meetings.

Staff advertised vacancies across social media platforms, print, and digital news outlets, Marsh public notices board, Atherton library notice board and hosted information tables at Town events.

Audit and Finance Committee (2)
The Audit and Finance Committee has two (2) vacancies to fill a 4-Year term expiring on June 30, 2029.

There are three (3) applicants for Council consideration:
• Brickley, Stephen
• Jain, Suzanne
• Polito, Bob
Transportation, Bicycle and Pedestrian Safety Committee (2) Transportation, Bicycle and Pedestrian Safety Committee has two (2) vacancies to fill one 4-Year term expiring on June 30, 2029, and one mid-term vacancy expiring on June 30, 2026.

There are two (2) applicants for Council consideration:
• Michel, Samantha
• Seabolt, Steve
When making any appointment, the Council will need to select the respective term for each candidate.

Environmental Programs Committee (2)
The Environmental Programs Committee (EPC) has two (2) vacancies. One opening is for a 4- Year term expiring on June 30, 2029, and the other is a mid-term vacancy for a term expiring on June 30, 2027.

As of the date this report was prepared, there were no applicants.

Park and Recreation Committee (2)
The Parks and Recreation Committee has two (2) vacancies. One is for a mid-term vacancy with a term that expires June 30, 2026, and one for a Foundation seat with a 2-Year term expiring on June 30, 2027.

There is one (1) candidate for Council consideration for the Foundation Seat:
• Walter, Robinson, Incumbent

Committee and Commissions Appointments
JUNE 18, 2025

Planning Commission (1)
The Planning Commission has one (1) vacancy for a 4-Year term expiring on June 30, 2029.

There are two (2) applicants for Council consideration:
• Polito, Bob
• Seabolt, Steve
Appointment Process
It is recommended that the Council consider appointments to the longest term first for each vacancy where possible. The City Council should announce the term for which an appointment is being considered and then vote for the particular candidate for that term. The City Clerk shall assist with voting sheets and voting shall continue until an applicant is selected for the particular term.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal F - Build Community & Promote Civic Engagement
• Goal D - Be Forward Thinking

POLICY FOCUS
The Council is not obligated to appoint any of the candidates to any of the positions and may choose to extend the candidate recruitment process as it deems necessary. The Council reserves complete discretion in appointments.

Town Commissions and Committees represent a key component of civic engagement within the community. The participation of the members is a vital part of the Town’s public engagement and review process. These groups have the ability to gather public input on an issue and provide feedback and recommendations to the City Council for consideration.

When evaluating applicants for Commissions and Committees, the City Council should consider the role of each committee, the amount of oversight needed, cost effectiveness, efficiency in decision-making, and the desire of the City Council for direct policy involvement on particular issues.

Staff will continue recruitment for Committees with ongoing vacancies.

PUBLIC NOTICE

Committee and Commissions Appointments
JUNE 18, 2025

Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Committee Applicants

2. Committee and Commission Roster

3. RESO NO. 2024-17 - Committees and Commissions Governing Resolution

From: [email protected]
To: Anthony Suber; Michael Gallagher
Subject: Online Form Submittal: Application for Town Committee/Commission Date: Monday, June 2, 2025 2:07:37 PM
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Application for Town Committee/Commission
Name Bob Polito
Address
Phone Number
Email Address
Commission/Committee
of Interest
Audit and Finance and Planning Commission
Education Field not completed.

List your civic
affiliations and
community activities,
including service on
other commissions and
committees?
Served as a City Council Member, Audit and Finance Committee Member, and Planning Commissioner
Describe your
understanding of the
responsibilities of the
commission or
committee that you are
applying for and how
your personal,
community or
professional experience
relate to these
responsibilities?
Has served in several capacities on Town Committees and Commissions and remain interested in supporting the Town.

Describe why you want
to serve on this
commission and what
you hope to accomplish
as a member?
Interested to continue providing support to the Town.

I participate in Audit and Finance committee meetings routinely ATTACHMENT 1

Additional Information
you would like to add? and currently serve on the Planning Commission, with a term expiring June 2025
ATTACHMENT 1

From: [email protected]
To: Anthony Suber; Michael Gallagher
Subject: Online Form Submittal: Application for Town Committee/Commission Date: Wednesday, May 14, 2025 11:46:57 AM
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Application for Town Committee/Commission
Name Stephen M Brickley
Address , Atherton, CA 94027
Phone Number
Email Address
Commission/Committee
of Interest
Audit and Finance
Education BA Business Management 1981, Certified Public Accountant 1985-
List your civic
affiliations and
community activities,
including service on
other commissions and
committees?
California Society of CPA's, American Institute of CPA's, Leader Council of the Ultra High Net Wealth Institute. Formerly affiliated with the Jesuits Province Development Board, The Northern California Planned Giving Council, St Ignatius College
Preparatory Planned Giving Council and the Peninsula Planning Council.

Describe your
understanding of the
responsibilities of the
commission or
committee that you are
applying for and how
your personal,
community or
professional experience
relate to these
responsibilities?
I understand that the Audit and Finance Committee provides oversight and guidance on the Town of Atherton's financial policies, budget development, long-term financial planning, and audit processes. The committee ensures fiscal responsibility, transparency, and alignment with the Town's strategic priorities.

As a CPA with 40 years of experience (formerly with KPMG), owner of a Registered Investment Advisory firm managing $850 million in client assets, and CFO/Chief Compliance Officer of that firm, I bring expertise in financial analysis, budgeting, cash flow projections, and risk management. My career has been
dedicated to business operations, and strategic planning. I’ve also run a CPA firm focused on tax planning for four decades.

Having lived in Atherton for four years and attended many Audit and Finance Committee meetings as an observer, I am
interested in the Town's financial operations and governance. I would be honored to contribute my skills and experience to support the Town’s fiscal health and long-term success.

ATTACHMENT 1

Describe why you want
to serve on this
commission and what
you hope to accomplish
as a member?
I hope to help Atherton continue its tradition of fiscal transparency and long-term financial stability. I will add my insight to the financial decisions being considered. I'm also looking forward to spending time with the members and
employees.

Additional Information
you would like to add?
I continue to be fascinated by the inner workings of the Town. I am drawn to it and have been since we arrived here four years ago. Frankly, it is hard to say why. It's just a natural curiosity.

ATTACHMENT 1

From: [email protected]
To: Anthony Suber; (Disabled) Francesca Reyes
Subject: Online Form Submittal: Application for Town Committee/Commission Date: Monday, February 24, 2025 7:14:25 PM
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Application for Town Committee/Commission
Name Suzanne Jain
Address
Phone Number
Email Address
Commission/Committee
of Interest
Audit and Finance
Education Stanford AB Economics, Harvard MBA
List your civic
affiliations and
community activities,
including service on
other commissions and
committees?
Past Board Chair Riekes Center, Finance Committee Riekes Center, Past Co Chair of Menlo Charity Horse Show (9 years), Past President (3 years) and Chief Financial Officer (2 years), Menlo Circus Club, Finance Committee Menlo Circus Club (9 years). Annual Fund Class Captain Menlo School (2 years), Parent Volunteer Coordinator Trinity School, various school volunteer orgs, Palo Alto Rotary Club, Membership Committee Describe your
understanding of the
responsibilities of the
commission or
committee that you are
applying for and how
your personal,
community or
professional experience
relate to these
responsibilities?
Advise and make recommendations to the City Council upon request of all matters pertaining to town finances and town audit.

Work with the city manager on the operating budget, long range financial plan and the capital budget. Provide oversight of annual audit, review scope of audit and help the City Council
understand the audit and any recommendations that results from the audit. Advise on control procedures and processes.

Describe why you want
to serve on this
commission and what
you hope to accomplish
as a member?
My career, volunteer work and academic study have centered around finance and control. I enjoy working with Finance and Controllership functions and serving on Finance Committees and believe I add a lot of value to the Finance Committees I have served on. I would like to give back to the town I love and think Finance and Audit is a good way to begin my volunteer service ATTACHMENT 1

as allows me to bring my skills to the town and Finance is a good way to learn about how the town operates and how I can be of service. I like hard work and will follow up diligently and thoroughly on all tasks that I am responsible for. I see the big picture and can add value whether at a detail or strategic level.

Additional Information
you would like to add?
Please know if you would like for me to provide references.

ATTACHMENT 1

ATTACHMENT 1

resident.

ATTACHMENT 1

From: [email protected]
To: Anthony Suber; (Disabled) Francesca Reyes
Subject: Online Form Submittal: Application for Town Committee/Commission Date: Friday, March 21, 2025 4:11:11 PM
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Application for Town Committee/Commission
Name Steve Seabolt
Address
Phone Number
Email Address
Commission/Committee
of Interest
Planning - or - Finance
Education Bachelors Business Administration - majors: Economics + Marketing
MBA
List your civic
affiliations and
community activities,
including service on
other commissions and
committees?
Board of Directors - Menlo Circus Club - 6 yrs. Current member and former chair of Finance Committee.

Describe your
understanding of the
responsibilities of the
commission or
committee that you are
applying for and how
your personal,
community or
professional experience
relate to these
responsibilities?
Finance - assure accuracy, accountability, budget management of Town resources. Planning - work to understand the evolving needs of the Town and its citizens - protect the Town's character Describe why you want
to serve on this
commission and what
you hope to accomplish
as a member?
The desire to serve is a way to give back to the Town I and my family have enjoyed living in for 29 years. I would assume the first year on any committee is about learning (open ears)...to lay the foundation for contribution in subsequent years.

ATTACHMENT 1

Additional Information
you would like to add?
My various roles in business have had 'problem-solving' - thinking through issues to come to an optimal result as a common characteristic. Most particularly at Sunset Publishing.

ATTACHMENT 1

Audit and Finance Committee
Name Appointment Expiration
Walter Sleeth 6/2020 6/30/2027
Kate Scolnick 6/2020 6/30/2028
Devika Patil 6/2021 6/30/2025
Ann Yvonne Walker 6/2021 6/30/2025
Thomas Hill 1/2022 6/30/2026
Name Appointment Expiration
VACANT 6/30/2027
Jerome Leugers 6/2019 6/30/2027
David Jones 6/2020 6/30/2028
Joe Davis 6/2021 6/30/2025
Tom Owen 6/2020 6/30/2028
Environmental Programs Committee
Name Appointment Expiration
VACANT 6/30/2027
VACANT 6/30/2025
Gregory Loew 6/2021 6/30/2027
Amy Farrell 6/2022 6/30/2028
Kenneth Frederick 6/2022 6/30/2026
Park and Recreation Committee
Name Appointment Expiration
VACANT 6/30/2026
Alex Keh 6/2019 6/30/2027
Julianna Robertson 6/2019 6/30/2027
Robert Roeser 10/2022 6/30/2026
Dorothy Hunter 7/2024 6/30/2028
Frank Merrill 6/2022 6/30/2028
Walter Robinson 6/2021 6/30/2025
Planning Commission
Name Appointment Expiration
Jerome Leugers 2/2025 6/30/2027
Paul Tonelli 6/2023 6/30/2027
Sandy Levison 6/2024 6/30/2028
Bob Polito 3/2023 6/30/2025
Eric Lane 6/2022 6/30/2026
Commissions & Committees Roster
2024-25

FOUNDATION APPOINTMENT
Transportation, Bicycle and Pedestrian Safety
Committee
ATTACHMENT 2 ATTACHMENT 2
ATTACHMENT 2

Resolution No. 24-17 Page 1 of 8 September 18, 2024
RESOLUTION 24- 17
AMENDS RESOLUTION 23-20
A Resolution of the City Council of the Town of Atherton Establishing and Governing Town Committees
Amended September 18, 2024
The City Council of the Town of Atherton hereby resolves as follows:

Section 1. Establishment of Committees
The following Committees are established for the Town of Atherton:

1. Audit/Finance Committee

2. Environmental Programs Committee

3. Park and Recreation Committee

4. Transportation, Bicycle and Pedestrian Safety Committee Section 2. Committee Principles and Rules of Procedure
Principles: All Committees shall follow the City Council Rules of Procedure, the Atherton Municipal Code, the Political Reform Act, and the provisions of the California Open Public Meeting Law (Brown Act). These resources may be found on the Town’s website and/or via the City Clerk’s Office. All members shall attend an education and training session hosted by the City Attorney and City Clerk upon appointment.

The responsibility and accountability for all work necessary to efficiently and cost effectively carry out the advisory functions of each Committee shall rest exclusively with the Chairman or Council Member assigned to the Committee.

A Town Department is assigned to each Committee. Each Department Manager is responsible for providing the necessary staff (in the most cost-effective manner) to prepare for and attend Committee meetings. This includes but is not limited to meeting with the Committee Chair and City Council Liaison in advance of each meeting to create an agenda; prepare the agenda packet; take and prepare minutes; and conduct follow up from meetings.

Committee Agenda Preparation: In general practice, the staff liaison to each Committee shall meet with the Committee Chair and the City Council Liaison in advance of each upcoming meeting to review the meeting agenda. Regular agenda items, such as approval of meeting minutes, followup staff reports, and general information reports shall be added to the agenda as needed. Other items shall be added through one of the methods described below.

One of the following methods may be used for placing an item on a Committee agenda:

1. Council: A majority vote of the Council may direct staff to add an item to a Committee agenda.

ATTACHMENT 3

Resolution No. 24-17 Page 2 of 8 September 18, 2024

2. City Manager: The City Manager may receive requests for agenda items from the public, staff, a Committee Member or a Council Member. The City Manager will review the request with the Committee Chair and City Council liaison. The City Manager shall have sole discretion to refer the request to the City Council at the next available meeting, or schedule the item for the Committee agenda.

3. Staff and Committees: There may be a need for routine agenda items which may arise out of Committee meeting discussions; are requested and agreed on by a majority of the Committee as part of Future Agenda Items; or items created from staff follow up of previous Committee and/or staff meetings. These items may be added to a future agenda following an agenda preparation meeting between the Committee Chair, Council Member liaison and staff liaison.

4. Colleagues’ Memorandum: If at least two committee members prepare a colleagues' memo, the staff liaison shall place the item on the Committee’s agenda under a Future Agenda Items Section. A colleague's memo is a written request, no more than two pages in length, presenting an item to be added to a future agenda. Upon review of the colleagues’ memo, the Committee shall not discuss the merits of the item itself; but shall solely discuss whether to add the item to a future agenda for discussion. Upon majority vote of the Committee, the item shall be added to the next agenda or a specific designated Agenda.

Committee Procedures for placing items on Council agenda:

1. Committee Action: Any formal recommendation to Council taken by a Committee shall be placed on a City Council agenda within the next two regular meetings.

The City Clerk has overall responsibility for posting committee agendas.

Advocate: Collectively, Committees are encouraged to advocate positions to the City Council on matters under the purview of their Committee. No Committee or any of its members shall represent itself or themselves as speaking on behalf of the Town, City Council, and/or Committee without prior approval of the City Council. Individual members are not authorized to make public statements or comments on matters within the purview of their Committee outside of the normal Committee process. It could be perceived as using the member’s position to indicate some special knowledge or understanding of the matter, or to confuse members of the public with respect to whether the comments are being made to improperly influence an agency decision. Committee members should refrain from using their title when addressing other boards, commissions, committees, or the City Council to avoid creating an appearance of special status to the public.

Statements of previously approved City Council policy may be made without additional City Council approval. When there is a question, a Committee member shall consult the City Manager for advice. Members of Committees may attend meetings of other Committees and the City Council; however, members shall not present opinions of their own Committee at such meeting unless the position is previously approved by their Committee. A quorum of a Committee may attend such a meeting, but they may not discuss among themselves Town business, nor comment or discuss the matter under consideration unless authorized to do so by the Committee to avoid a possible Brown Act violation.

ATTACHMENT 3

Resolution No. 24-17 Page 3 of 8 September 18, 2024
Educational Materials: Committees may provide approved educational materials to the public regarding the functions and actions of the Committee but shall not engage in advocating to the public any particular position which is contrary to City Council policy. Any educational materials sent to the public shall be approved by the City Manager and shall follow the Town’s procurement process. It shall be the City Manager’s discretion on whether the educational materials need Council approval beforehand.

Meetings: The Committee shall establish a regular meeting schedule on an annual basis in July.

The Department assigned to the committee shall update the website to reflect the meeting schedule.

Changes in the dates or time of meetings from the established schedule may be made by majority vote of the Committee.

Minutes: Staff shall prepare action minutes for all Committees. Action minutes shall be presented to the City Clerk within 7 days following the meeting or as soon as feasible if there is a reason not to produce them within that timeframe. Finalized minutes should be sent electronically to the City Clerk for posting, after the Committee has approved them. The City Clerk will share appropriate information received from the minutes with the City Manager and City Council.

Reports: If desired by the City Council, an annual report shall be created and approved by the Committee and provided to the City Manager, City Clerk and City Council of Committee activities for the preceding year.

Special Meetings: The Chair or a majority of the Committee may call a special meeting at any time in accordance with the Brown Act.

Website: Any website created for a Committee by the Town shall be incorporated into the Town’s website. If created, websites shall be developed in accordance with the “advocate” section of this resolution.

Section 3: Appointment of Voting Members to Committees
Appointment: Members other than City Council Members shall be appointed following recruitment process set forth by the City Clerk and approved by the City Council. With the exception of the Transportation, Bicycle and Pedestrian Safety Committee as described, all appointed members shall be Atherton residents. Members shall serve at the pleasure of the City Council, or until the expiration of their terms set out below. The terms of Committee Members shall be the standard 4-year term; however, the Council retains the option to appoint members for 1-year or 2-year terms. Vacancies in any Committee arising from any reason, including expiration of term, shall be filled by temporary appointment of the City Council, or by annual recruitment.

The Committee Chairperson or staff assigned shall notify the City Clerk of resignations and vacancies. Each Committee which cannot fill at least 50% of its seats shall be postponed until the Town can recruit at least a quorum (50%+1). During that time, the City Council shall continually recruit qualified individuals and town staff shall continue to advertise periodically.

Term expiration dates shall end on June 30. Appointed Committee members shall serve no more than two full consecutive terms of such length set by Council upon appointment on the Committee ATTACHMENT 3

Resolution No. 24-17 Page 4 of 8 September 18, 2024
to which they are appointed. A member may be reappointed to the Committee following a minimum two (2) year hiatus. However, if a seat is vacant and no one applies, City Council may grant an exemption. The Council is under no obligation to appoint any applicant to a Committee to which they have applied.

The Mayor may select City Council representatives to serve one (1) year terms as Primary and Alternate Council representatives on Committees. Appointed City Council Members (primary and alternate) shall not serve as voting members to Committees. Alternates serve in the absence of the primary appointed Council Members. However, alternates may attend all meetings provided they do not actively participate. For each Committee, unless otherwise directed by the City Council, one City Council member shall be appointed as a primary liaison and one as an alternate. Members shall coordinate attendance to ensure appropriate representation.

Committee Members who intend to be absent from a meeting shall alert the chairperson and/or staff person assigned. The Chairperson shall state during the meeting, under roll call whether the member is excused (notification was given) or absent (no notification was given). Unexcused absences of members, other than City Council Members, from two or more consecutively scheduled meetings shall result in the automatic vacation of the member’s office. The staff person assigned to the Committee shall work with the Chairperson to alert the City Clerk of consecutive absences. The City Clerk shall alert the City Manager who shall decide how to inform City Council. City Council has the authority to override this rule based on the information received.

Chairperson and Staff: Each Committee shall have a Chairperson. The Committee shall select its Chair on an annual basis in July. Council Members shall not serve as Chair or Vice Chair of Committees. The Department assigned to the Committee shall have the authority to appoint staff member(s) to serve Town Committees. Any requests by a Committee for staff work, information, or assistance from Town staff shall be made to the City Manager.

Section 4: Funding for Committees
Committees do not have authorization to expend Town resources. In the event funding for a Committee activity is desired, a budget shall be prepared and presented to the City Council for review and approval as part of the Town’s regular budget process. The Committee shall follow the guidelines set forth by the Town’s purchasing and expenditure policies. No Committee member shall use his or her own personal credit card. For approved expenditures under $150 a Committee member may request a cash advance and then come back to the Town with itemized receipts. For approved expenditure items over $150, a Committee member shall complete a check request from the Town or have the Town purchase the goods/services.

Section 5: Committee Composition, Powers and Duties

1. Audit/Finance Committee
The Audit/Finance Committee makes recommendations to the City Council on issues related to the Town’s audit and finances. The Committee typically meets every other ATTACHMENT 3

Resolution No. 24-17 Page 5 of 8 September 18, 2024
month at the Town Center. Acting in an advisory capacity, the Audit/Finance Committee shall have the following powers and duties:
a. Make recommendations to the City Council in all matters pertaining to Town finances; b. Discuss and consult with the City Manager on any matter pertaining to the budget, capital spending plan and the long-range financial plan for the Town; c. Upon request, make recommendations to the City Council in all matters pertaining to the Town’s annual audit;
d. Assist staff, as needed, in the provision of oversight to the annual audit process; and, assist in the presentation of the annual audit to the City Council with recommendations as to acceptance;
e. Upon request, advise the City Council regarding appointment of outside auditors to complete the annual audit;
f. Assist staff as needed in the review of the proposed audit scope prior to commencement of annual audit.

The Committee consists of two (2) City Council liaisons, typically the Mayor and Vice Mayor, and five (5) appointed resident members.

The Finance Department is assigned overall responsibility of the Audit/Finance Committee.

2. Environmental Programs Committee
The Environmental Programs Committee provides the City Council with recommendations, outreach programs, and education on environmental issues facing the Town’s natural and built environment consistent with the Town’s Climate Action Plan.

The Environmental Programs Committee typically meets every other month at the Town Center. Acting in an advisory capacity, the Environmental Programs Committee shall have the following powers and duties:
a. Upon request, make recommendations (programmatic and legislative) to the City Council on all matters pertaining to the Town’s natural and built environment and the Town’s regional role and responsibilities as one of the communities on the San Francisco Bay Peninsula.
b. Pursuant to established City Council programs and policy, to include the Town’s Climate Action Plan, assist staff in the creation of pro-active community engagement programs for residents, commercial and public enterprises active within the Town’s jurisdiction.

The Environmental Programs Committee consists of five (5) appointed resident members and one (1) City Council Member liaison.

The City Manager’s Department is assigned overall responsibility of the Environmental Programs Committee.

ATTACHMENT 3

Resolution No. 24-17 Page 6 of 8 September 18, 2024

3. Park and Recreation Committee
The Park and Recreation Committee makes recommendations to the City Council on issues related to Holbrook Palmer Park and any active or passive recreational space within the Town. The Committee typically meets monthly in the Town Center. Acting in an advisory capacity, the Park and Recreation Committee shall have the following powers and duties:
a. Upon request, make recommendations to the City Council in all matters pertaining to the Town’s active and passive parks and public recreation services; b. Work with staff, as needed, to assist other governmental agencies and public and private groups in the advancement of park and recreation planning and programming; c. Work with staff to develop and maintain a Master Plan for active and passive recreational spaces within the Town; and, annually, in the month of April, present a report to the City Council;
d. Work with staff to review the annual budget for the Town’s park and recreation programs and services during the budget process and make recommendations with respect thereto to the City Council.
e. Assist staff with a review of fees and services within the Park and make recommendations with respect thereto to the City Council. f. Upon request, study and make recommendations on the acquisition and development of recreation areas, activities and facilities such as playgrounds, buildings, parks, open space and other centers of recreation;
g. Assist staff in the planning of recreation programs for the community.

The Park and Recreation Committee consists of seven (7) appointed resident members and one (1) City Council Member liaison. Of the appointed members, two members shall be representatives of the Holbrook-Palmer Park Foundation serving terms of two (2) years. When a vacancy arises, the City Clerk will contact each organization to request a new representative. If the organization submits more than two candidates, the City Council shall select the candidate to serve as the representative.

The Public Works Department is assigned overall responsibility of the Park and Recreation Committee.

4. Transportation, Bicycle and Pedestrian Safety Committee The Transportation, Bicycle and Pedestrian Safety Committee makes recommendations to the City Council on issues related to transportation, traffic, roadway safety, pedestrian and bicycle safety. This Committee shall satisfy the requirements of the Metropolitan Transportation Commission as the Town’s Transportation, Bicycle and Pedestrian Safety Committee Membership should be composed of both bicyclists and pedestrians. The Committee typically meets every other month at the Town Center. The Committee consists of five (5) appointed members and one (1) City Council Member liaison. A minimum of three (3) appointed members shall be Atherton residents. The remaining two members may live or work in Atherton and be active uses of pedestrian or bicycle transit ATTACHMENT 3

Resolution No. 24-17 Page 7 of 8 September 18, 2024
systems in Town. Acting in an advisory capacity, the Committee shall have the following powers and duties:
a. Upon request, make recommendations to the City Council in all matters pertaining to transportation, traffic, and roadway safety within the Town. b. As needed, assist staff in the identification and review of traffic and roadway safety enhancements.
c. As needed, assist staff in the review of regional project impacts on local traffic and transportation corridors.
d. As needed, assist staff in the review of traffic safety enforcement measures. e. As needed, assist staff in the review of Neighborhood Traffic Management Program requests.
f. Work with staff in providing recommendations on issues related to the Town’s bicycle and pedestrian network and Bicycle and Pedestrian Master Plan. g. Make recommendations to the City Council on the selection of bicycle and pedestrian projects to be submitted for state and federal funding opportunities. h. Work with staff to promote bicycling and walking as safe and healthy alternative modes of transportation, including safe routes to schools. i. Assist Town staff in the planning, operations and maintenance of bicycle and pedestrian facilities in Town.

The Police Department shall have overall responsibility of the Transportation Committee.

The Chief of Police will coordinate with the Public Works Department when Public Works staff are needed for the meeting.

Section 6: Advice
Appointed members of Committees are encouraged to seek advice from Town staff when they are uncertain of the foregoing rules.

This Resolution shall be effective immediately upon adoption. All previous resolutions governing Town Committees are hereby superseded and rescinded.

I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 18th day of September 2024, by the following vote.

AYES: 5 COUNCIL MEMBERS:

NOES: 0 COUNCIL MEMBERS:

ABSENT: 0 COUNCIL MEMBERS:

ABSTAIN: 0 COUNCIL MEMBERS:

Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor Hawkins-Manuelian ATTACHMENT 3

Resolution No. 24-17 Page 8 of 8 September 18, 2024
_______________________
Diana Hawkins-Manuelian, Mayor
Town of Atherton
ATTEST:
______________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
_________________________________
Mona Ebrahimi, City Attorney
ATTACHMENT 3

Item No. 12
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JUNE 18, 2025
SUBJECT: DIRECTION REGARDING FORMATION OF A CITY CHARTER

RECOMMENDATION
It is recommended that the Council discuss and consider recommendations from the Charter City Standing Subcommittee and provide direction regarding the possible formation of a city charter.

BACKGROUND
Early in 2025, the City Council formed a Charter City Standing Subcommittee to explore the advantages of becoming a Charter City. The following is the Report from the Standing Subcommittee.

Transitioning to a Charter City would provide Atherton with greater autonomy in taxation, procurement, and governance. However, for some of these areas, the practical benefit to the Town is limited. The Town must carefully consider legal constraints, stakeholder concerns, and potential litigation risks before moving forward. Furthermore, once a charter is adopted, the Town must ensure that future decisions conform with the charter. Otherwise, the Town will be required to amend the charter each time there is a potential conflict between what the charter says and what the Town wants to do.

Given the requirements of state law, pursuit of a charter is not an overnight endeavor. If the Town foresees the possibility of state legislation that would negatively affect the Town as a general law city but retain the Town’s independence as a charter city, pursuit of charter cityship at that time may not be practical. While a charter may provide a layer of local responsibility it also has the potential to provide a layer of advance protection and opportunity.

ANALYSIS
The Town currently operates as a General Law City under California law, meaning its governance, policies, and regulations are based in the Constitution or by statutes. Shifting to a Charter City model would grant Atherton greater autonomy over “municipal affairs”, particularly in areas such as elections, personnel matters, contracting, prevailing wages, and taxation. However, the benefit of that greater autonomy is limited in many areas, with changes to those powers sometimes Page 330 of 351 Discussion and direction regarding a city charter
JUNE 18, 2025

reflected in new judicial interpretations, when those powers are disputed. The more significant of these issues are discussed in brief below.

California law allows cities to operate under two governance structures: General Law Cities and Charter Cities. A general law city, like Atherton, derives its powers from the California Constitution and state laws that apply uniformly to all such cities. A charter city also derives its powers from the Constitution and some state laws but differs from general law cities in that it adopts its own charter that serves as a basis for all further powers, like a personalized local constitution. Only charter cities can claim an issue is a “municipal affair”, and thus, exercise or excuse itself, from certain mandates applicable to general law cities. If an issue is deemed a “municipal affair”, a charter city can ignore conflicting state statutes. However, if the statute concerns “a matter of statewide concern”, then that statute prevails, even for a charter city.

The charter city provision of the State Constitution, also commonly referred to as the “home rule”, allows charter cities to conduct their own business and control their own affairs. Put differently, “home rule” is a principle in the Constitution that allows a charter city to govern itself on any matter considered a “municipal affair”, subject to constitutional limitations and subject to matters that are made, by the Legislature, “a matter of statewide concern.” Charter cities are specifically authorized by state constitution to govern themselves, free of state legislative intrusion, as to the matters deemed municipal affairs. Thus, the potential for local control under the home rule principle is broad and significant; subject to what is or what is not a “municipal affair” but limited by what the legislature declares to be a matter of statewide concern. Courts have held that “home rule” is a means of adjusting the political relationship between state and local governments in discrete areas of conflict.

For these reasons, defining what is and what is not a “municipal affair” is an ever-evolving matter.

Article IX, section 5 of the Constitution sets out categorical areas that are considered municipal affairs – governance, regulation of police forces, and elections, but it does not define “municipal affair”. Instead, specific areas of municipal affairs have been more defined over time by court decisions. These include general municipal election matters, land use and zoning matters, the expenditure of local tax dollars, and public contracts.

When a court analyzes whether something is a municipal affair or a matter of statewide concern, it uses a four-step test:

1. Does the local law regulate something that could be characterized as a municipal affair? This is most easily established if it falls neatly within one of the categories enumerated in Article IX, section 5 (As noted above, these include general municipal election matters, land use and zoning matters, the expenditure of local tax dollars, and public contracts.).

Discussion and direction regarding a city charter
JUNE 18, 2025

2. Is there a conflict between local and state law?

3. Does the state law address a matter of statewide concern?

4. Is the state statute reasonably related and narrowly tailored to the resolution of the statewide concern?
The Court's analysis is based on the facts and circumstances of the case, as well as existing case law, meaning the local control of charter cities is something that will continue to evolve, and can sometimes leave charter cities in limbo.1
Benefits of Becoming a Charter City
For the Town, the benefits of becoming a charter city vary from limited to significant. However, in the land use and zoning area, particularly in relation to housing, the benefit is undetermined at best and possibly limited at this time given the present legislature’s enactment of a multitude of land use and housing laws, mostly premised on the shortage of housing supply within the state.

The Staff Report categorizes the benefits from minor to moderate to significant and undetermined.

Areas where there may be minor benefits include:
• Elections: The Town could determine some of its own election rules, including timing, campaign finance regulations, vacancy determinations, and districting requirements, rather than being bound by state law. However, the Town does not have district elections and benefits financially from consolidating local elections with County and Statewide elections. Absent unique situations for campaign finance or vacancies, the Town would not see any significant benefit in this area by establishing requirements that differ from state law.
• Governance: The Town could determine specific Councilmember compensation, modify legislative authority for the adoption of ordinances (timing), as well as quorum and voting requirements. However, the Town does not have any unique circumstances that make the 1 For example, in 2024, a trial court in Southern California held that Senate Bill 9, regulating land use and housing, did not apply to charter cities, even though the bill stated it addressed a matter of statewide concern. The court found that the bill was not reasonably related nor narrowly tailored to address the stated statewide concern, thus violating the "home rule" doctrine. However, the state is appealing, and the court suggested that if the bill was written differently, it would have applied to charter cities. By contrast, the Court of Appeal in Ruegg & Ellsworth v.

City of Berkeley upheld Senate Bill 35’s application to charter cities. SB 35 requires ministerial approval of certain development projects. There, the court held that although local historical preservation and land use regulation are traditional municipal affairs, SB 35 was enacted to address an issue of statewide concern—the housing crisis and specifically the lack of affordable housing. Page 332 of 351 Discussion and direction regarding a city charter
JUNE 18, 2025

establishment of local regulations more advantageous. State law already allows for the establishment of councilmember compensation and there are processes in place for the adoption of urgency ordinances. The Town would still be required to follow state law with respect to conflicts of interest, the Brown Act, and the Public Records Act. • Public Employment: Atherton could establish its own civil service system and set policies for hiring, promotions, and discipline outside of state mandates. However, the Town does not face significant issues with current state provisions related to hiring or the imposition of discipline. Nor does the Town have multiple employee unions with which to contend.

Police operations remain subject to state and federal laws. Furthermore, the Town must still abide by the Meyers-Milias-Brown Act (law that governs labor-management negotiations and bargaining).
• Building Services (Code Adoptions, Building Code, Permitting): Atherton could opt to follow specific provisions of state law or develop local regulations for unique conditions like wildfire or seismic risks. However, the Town must still comply with California Building Standards Codes and the Town has very few, if any, unique conditions. • Policy Innovation and Tailored Governance: The Town could develop policies suited to its unique demographic and economic conditions rather than adhering to uniform state requirements. Governance structures, such as appointing officials or streamlining advisory boards, could be customized for efficiency. However, the Town is a small agency with limited need for strong commission or advisory board formats.

Areas where there may be moderate benefits include:
• Contracting and Procurement: Charter status would allow the Town to bypass some statemandated competitive bidding laws, potentially reducing project costs and increasing efficiency. Charter cities can exempt themselves from state prevailing wage requirements, though sometimes this is legally complex. Exemptions would not apply to projects that receive state or federal grants. Further, if a Charter City exempts itself from state prevailing wage laws, there are consequences for doing so, such as becoming ineligible for state funds for construction projects. (Cal. Lab. Code § 1782). Charter Cities can bypass Public Contract Code requirements, allowing best-value contracts instead of lowest-bid selection (Cal. Pub. Contract Code § 20160-20175).

The Town could create tailored bidding requirements that save funds on large projects.

However, the size of the Town’s public contracting is limited and the small nature of the project and locale often contributes more to the cost. Lastly, larger Town projects often take advantage of state or federal grant funding which would trigger the prevailing wage

Discussion and direction regarding a city charter
JUNE 18, 2025

compliance requirements regardless of the Town’s governance status. The biggest benefit would be that the Town could reject the imposition of prevailing wages on Town-funded public works projects that are not receiving grant or trickle-down funding or forego the competitive bidding process when local funds are being used for a public works project.

Areas where there may be significant benefits include:
• Local Taxes and Revenue Measures: Charter status provides broader authority to impose certain local taxes, such as real estate transfer taxes, without requiring state authorization or voter approval at high thresholds. The Town may also have greater flexibility for bond issuance options.

The most significant financial benefit to the Town would be the ability to impose a real estate transfer tax. As with any tax, it would require a vote of the electorate to impose. A tax of 1% ($0.01 for every $1.00) per transaction could generate nearly $4 million annually - on an estimated 80 property sales per year @ $5 million average sale price. Most other provisions of state law related to financing and taxing power would apply, such as Proposition 218. Because charters can be limited or broad, a charter could specify local control only for local taxes and revenue measures, but subject itself to the general laws of the state for all other matters.

However, while the Town explored the transition to charter city in the past to investigate diversification of revenues, revenue generation is not the purpose of exploration of charter city status at this time.

Areas where there may be benefits but at this time, they are undetermined include:
• Planning Services – Land Use, Zoning, Affordable Housing: Local land use is considered a municipal affair. Unless the state legislature deemed a land use (planning and zoning) statute a matter of statewide concern, the Town could have greater authority over local zoning and land use. The Town’s most significant regulatory concerns from a land use perspective relate to the state’s housing mandates. The state has adopted more and more housing regulations as matters of statewide concern thus making them applicable to charter cities. As a result, even if the Town became a charter city, the Town must still comply with the majority of new state housing laws (e.g., SB 35, RHNA), provided the legislature made narrowly tailored findings in support of statewide significance.

However, there may still be a benefit to the Town in other areas, such as requirements for consistency with the General Plan or provisions of state law that are not determined to be matters of statewide concern. Given the large volume of land use laws being passed by the legislature and imposed on all cities—general and charter—it is difficult to predict with Page 334 of 351 Discussion and direction regarding a city charter
JUNE 18, 2025

any meaningful certainty whether these statutes will be determined by future courts not to apply to charter cities. To date, a court of appeal has found that SB 35 applies to charter cities and one trial court decision (on appeal and not binding on the Town at this time) has determined that SB 9 does not apply to charter cities.

However, there is always the potential that future housing legislation proposed by the state to which the Town objects is not deemed a matter of statewide concern and therefore not applicable to charter cities. The Town would be subject to such legislation as a general law city. Further, the legislative makeup may change at some point in the future and legislation deemed of statewide concern today may be modified to remove that concern. In addition, litigation, such as what occurred under SB9, may prompt the courts to make a similar determination, if upon review a court determines that the legislature failed to narrowly tailor the legislation, as required under its 4-steop test. If so, such legislation would no longer be applicable to charter cities but would remain applicable to general law cities.

Potential Challenges and Pitfalls of Becoming a Charter City • Legal and Administrative Complexity: Drafting and adopting a municipal charter requires legal expertise and public engagement. Charter provisions must be carefully crafted to withstand legal challenges, particularly concerning matters of statewide concern. • Increased Exposure to Litigation: Charter provisions that conflict with state law could lead to costly litigation. Alternatively, the Town’s charter could be used as a sword by opponents, arguing that the Town’s actions violate the charter. Employment policies, especially regarding wages and benefits, could face legal scrutiny if they diverge from state requirements.
• Potential Resistance from Stakeholders: Local employees and/or unions may oppose changes to employment rules. Some residents may prefer the predictability of operating under General Law rather than adopting a new governance model. Residents may also be opposed to a Charter because it allows more flexibility and ability to impose local taxes.

None of these issues are seen as insurmountable or challenging.

Process for Becoming a Charter City/Timing for the November 2026 General Election To place a Charter City measure on the November 2026 ballot, Atherton must follow these procedural steps.

Discussion and direction regarding a city charter
JUNE 18, 2025

Initial Exploration and Public Engagement (Early 2025)
• Conduct a feasibility study, if desired.
• Engage legal consultants to draft a proposed charter, if necessary. • Hold public meetings and workshops to educate residents and solicit input. • Understand the Town’s policy goals with the charter and use that to inform the public. • A charter can be limited or broad. The charter could specify that for all other aspects of the law, Atherton remains subject to the general laws of the state.3 • The broader a charter is, it will likely come with more costs related to drafting and voter outreach explaining the benefits of the charter. Assuming the charter passes, there will be costs with implementation of new procedures, training staff, creating new forms, etc. Finally, the broader a charter is, particularly if it governs areas like labor and prevailing wage, the more room there is for litigation risk. The Town should consider both short-term and long-term costs versus the short-term and long-term benefits.

Drafting the Charter – Two Options Considered (Mid-2025 – Early 2026) • Option (1): Forming a Charter Commission
• Procedurally more difficult than delegating this task to the City Council. • It requires an election to be called either by a majority vote of the Council, or by at least 15% of registered Atherton voters. (Gov. Code § 34451). This election is held for the purpose of forming a charter commission.
• The election to form the charter commission and appoint the commission members is then held pursuant to Election Code sections 1000 and 10403. (Gov. Code § 34452). If a charter commission is formed, it only exists for two years and is then abolished. (Gov. Code § 34462). A Charter Commission is subject to the Brown Act. • Assuming a commission is formed following the election, the commission then drafts and proposes a charter, files it with the City clerk, and it is put up for election at the next established statewide election. (Gov. Code §§ 34455-57). • The proposal for a charter must be submitted to the voters at least 95 days before the election.
• If a charter commission drafts the charter, the charter commission has the final decision/approval of whether to submit the charter to Atherton. The City Council does not play a role.
• Option (2): Forming a City Council Subcommittee
• If drafting the charter is delegated to the City Council, the City Council may, on its own motion, draft a charter and submit it to the voters. If submitted to the voters, the vote will 3 The City of St. Helena used this approach in the 2024 election when it proposed both a charter and a real property transfer tax. However, both measures were defeated. Page 336 of 351 Discussion and direction regarding a city charter
JUNE 18, 2025

take place at the next regularly scheduled statewide election. If the Council is drafting the charter, there are various procedural requirements:
• General Requirements:
• Proposal submitted to voters at least 88 days before election. • Before proposal is submitted, two public hearings must be held, with at least 30 days between each public hearing, and at least 21 days' notice for each public hearing is given by publication and public posting.
• General Timeline:
• At least 21 days before each public hearing, notice must be given. Notice must be given by publication pursuant to Government Code section 6066 and by posting the notice in three public places within Atherton. Notice for the first and second public hearing could be given 21 days before the first public hearing to meet the notice requirements for both public hearings.
• First public hearing is held.
• At least 21 days before the second public hearing, notice must be given, if not already done so.
• At least 30 days after the first public hearing, the second public hearing can be held. • 21 days after the second public hearing, City Council can vote whether to approve the submission to the voters of the proposal to adopt a charter. • At least 88 days before the election, the Council must approve and submit to the voters the proposal to adopt a charter.
• Define key provisions related to governance, finance, elections, and employment.

Of the two options, the Charter City Standing Subcommittee recommends that the Council pursue Option 2 by continuing the work of the Charter City Standing Subcommittee to create a draft charter and propose it to the City Council. As a Standing Subcommittee, meetings are public and interested members of the public may participate in the discussion and creation of the draft charter. Option 2 provides a more efficient process for moving a draft charter forward.

Public Review and Council Approval (Mid-2026)
• Hold public hearings to refine the draft charter.
• Obtain City Council approval to place the measure on the ballot. • City Council approval is not required if the process is taking place through a Charter Commission. However, a resolution of support would show support from the Town.

Election Campaign and Voter Approval (November 2026)
• Conduct voter outreach to explain the benefits and implications of charter status.

Discussion and direction regarding a city charter
JUNE 18, 2025

• Majority vote (50%+1) required for adoption.

Contents of Charter
Whether drafted by the City Council or by a Charter Commission, the proposal to adopt a charter must include a ballot description of the new city powers if the charter is adopted. (Gov. Code § 34458.5). The Town can decide how broad or specific it wishes to be.

The Charter City Standing Subcommittee recommends that the charter be narrowly tailored to provide the Town with flexibility to take advantage of home rule potential as it may arise but avail itself of general laws of the State as appropriate.

If Charter is Adopted
If a charter is adopted, three copies must be certified and authenticated by the city clerk. Certified copies of all publications and notices, arguments for or against the proposal, and certified abstracts must be preserved by the city and county recorder's office. The three copies must be:
• One copy goes to the county recorder's office.
• One copy goes in the Town’s own records.
• One copy is filed with the Secretary of State. The charter cannot take effect until it is filed and accepted by the Secretary of State. (Gov. Code § 34459).

Depending on how detailed the charter is, the Town will then have to undergo the process of ensuring staff understand and follow the charter. This will likely involve training of staff, revising forms, and informing the public on new processes/procedures.

Charter Amendments
Elections Code section 9255 provides, in part, that “A charter or charter amendment proposed by a charter commission, whether elected or appointed by a governing body, for a city or city and county shall be submitted to the voters at an established statewide general election..” Therefore, if the Town wished to adopt and later amend its charter, it could only do so at a regular election, not a special election.

Subcommittee Recommendations
The Subcommittee recommends that the City Council review and discuss the possibility of becoming a charter city. If the Council opts to move forward, the Charter City Standing Subcommittee recommends that the Council pursue formation of a limited scope charter using a City Council Subcommittee (Option 2).

Discussion and direction regarding a city charter
JUNE 18, 2025

FISCAL IMPACT
None at this time; however, if the Town opts to pursue a charter, there will be costs involved. After consultation with staff and legal counsel, the Subcommittee estimates the costs could be up to $25,000 for a limited scope charter. For a more expansive charter where the Town pursues the creation of a formal resident committee (Option 1), a feasibility analysis and/or additional legal consultation, the costs would increase.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal D - Be Forward Thinking

POLICY FOCUS
Policy focus for the Council is discussion of the formation of a charter and the process to do so.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. None.

Item No. 13
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JUNE 18, 2025
SUBJECT: CONSIDERATION OF CITY COUNCIL LIAISON POSITION FOR

THE ATHERTON DISASTER AND PREPAREDNESS TEAM
(ADAPT) BOARD

RECOMMENDATION
It is recommended that the Council discuss the possibility of a Mayoral appointment of a liaison (Primary and Alternate) to the Atherton Disaster and Preparedness Team (ADAPT) Board.

BACKGROUND
Council policy authorizes the Mayor to make liaison appointments (primary and alternate) to each of the Town Committees. In addition, the Mayor has the ability to appoint liaisons to the Holbrook Palmer Park Foundation and the Menlo Park Fire Protection District. The Mayor makes these appointments in January of each new calendar year.

At the June 4 Study Session, as a potential Future Agenda item, a member of the Council has asked that the Council consider appointment of a Council liaison to the ADAPT Board. The Council asked that staff place the item on the June 18 Agenda for discussion and direction.

In 2022, the City Council authorized the Mayor to appoint a City Council liaison to the ADAPT Board. Following appointment by the Mayor, the liaison began to attend the meetings of the Board.

However, subsequent to the appointment there was concern expressed by the ADAPT Board with respect to Council oversight via the liaison role. The Council then removed the liaison role and no further appointments were made.

ANALYSIS
As noted prior, there are City Council liaisons for all Town Committees. There are also Council liaisons to two external groups – the Holbrook Palmer Park Foundation and the Menlo Park Fire Protection District.

Consideration of Council Liaison to ADAPT Board
JUNE 18, 2025

COUNCIL POLICY FOR LIAISONS
Pursuant to Council Policy 4.3, it is the Liaison’s responsibility to:
”...attend each meeting of the committee to which he or she is assigned and to provide general guidance, as needed to the committee as it moves through its meeting agenda. The primary role of the Liaison is to ensure the committee’s compliance with the Brown Act and to provide information regarding City Council policy as it pertains to the work of the committee. It is not the role of the Liaison to advocate on behalf of or against items before the committee or to endorse positions or directions that the committee may be considering...”
The role of a liaison as described by City Council applies more specifically to Town Committees where the work of those committees must be consistent with Town and City Council Policy, the Committee is subject to the Brown Act, and recommendations from those Committees will often matriculate up to the City Council. The role of a liaison to outside groups is not specifically addressed by Council Policy; however, Section 5.13 does address assignment to Outside Committees, Agencies, and Organizations as Committee Liaisons. This provision states, in part:
”The Town is represented by individual Councilmembers on a wide variety of outside committees and organizations, such as the City/Councty Assocation of Governments (C/CAG) and the Association of Bay Area Governments (ABAG)....In January of each year, the Mayor makes Councilmember assignments as he or she deems appropriate....” The policy section specifically references Boards or Groups upon which Councilmember appointees serve as Board Members and/or Voting Members on behalf of the Town. These include:

C/CAG, ABAG, League of Cities, Library JPA Governing Board, Peninsula Clean Energy, Commute.org, Airport Roundtable, CalMOD LPMG, and SMC Emergency Services Council.

Members serving on these boards or bodies vote on behalf of the Town and/or vote on behalf of the agency or body to which they are appointed.

Groups to which the Council has appointed liaisons that are not voting members or Board Members, e.g. Park Foundation and Fire District, are not specifically addressed within the Council policies but are generally expected to abide by the guidelines noted for Council Liaisons (Section

4.3). These liaisons provide input to the outside group as to current Council policy; but do not serve as voting members, do not direct or influence the work of the group, and do not assist with Brown Act compliance. As a non-legislative body, the Park Foundation is not subject to the Brown Act.

ADAPT ORGANIZATION AND ROLE
Like the Park Foundation, ADAPT is a separate, 501(c)3 resident led group. There were formed in 1999 as a proactive group of Atherton residents partnering with the Police Department to educate, community and aid fellow residents in preparing for major emergencies and natural disasters. They are independent from the Town and have their own governing Board.

However, different from the Park Foundation, the Town provides some general financial support for ADAPT via the Town’s budget (approved by the Council) as part of the Police Department’s Page 341 of 351 Consideration of Council Liaison to ADAPT Board
JUNE 18, 2025