Atherton City Council
June 18, 2025

AGENDA PACKET
Town of Atherton
City Council
JUNE 18, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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documented for the record.

Email: [email protected]
This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Hawkins­Manuelian,  DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis

PRESENTATIONS
TOWN OF ATHERTON TREE AWARDS 2025
Presented by Sally Bentz, Town Arborist
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.

Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.

Meeting Agenda Packet – June 18, 2025

[email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.

Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 8)

1. APPROVAL OF BILLS AND CLAIMS FOR MAY 2025 IN THE AMOUNT OF $2,364,599
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve Bill and Claims for May 2025 in the amount of $2,364,599
Description: This is a routine item to approve the monthly bills and claims for May 2025

2. APPROVAL OF MINUTES FOR MAY 21, AND JUNE 4, 2025
Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for May 21 and June 4, 2025 meetings.

Description: This is a routine item to approve City Council meeting minutes.

3. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 2025­26.

Description: This will be a routine item for Council to adopt a Resolution to approve a project list for the annual Road Maintenance and Rehabilitation Act of 2017 for fiscal year 2025­26.

4. RECEIVE AND FILE THE EARTH DAY 2025 SUMMARY
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council receive and file the Earth Day Summary for 2025.

Description: This item is a receive and file report of the annual Earth Day event held at Meeting Agenda Packet – June 18, 2025

Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 2025­26.

Description: This will be a routine item for Council to adopt a Resolution to approve a project list for the annual Road Maintenance and Rehabilitation Act of 2017 for fiscal year 2025­26.

4. RECEIVE AND FILE THE EARTH DAY 2025 SUMMARY
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council receive and file the Earth Day Summary for 2025.

Description: This item is a receive and file report of the annual Earth Day event held at Holbrook­Palmer Park.

5. AWARD OF CONTRACT FOR THE 2025 SPRING PATCHING AND STREET OVERLAY PROJECT, PROJECT NUMBER: 56090
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for 2025 Spring Patching and Street Overlay Project, project number 56090 to the lowest responsive bidder, Always Paving, Inc., of Hayward, CA, for $542,058.75 and authorize change orders up to $50,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

Description: This is a routine item to award a construction contract for the 2025 Spring Patching and Street Overlay Project, project number 56090 to Always Paving, Inc. for $542,058.75 and authorize change orders up to $50,000.

6. APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR INFORMATION

TECHNOLOGY
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council award a Professional Services Agreement for Information Technology Services to Infinity Technologies: direct the City Attorney to prepare the Agreement: and authorize the City Manager to execute the Agreement on behalf of the Town.

Description: This is a routine item to award a professional services agreement with Infinity Techologoies to perform Information Technology and GIS services to the Town for one year.

7. APPROVE A CONTRACT EXTENSION FOR LANDSCAPE MAINTENANCE SERVICES AT TOWN FACILITIES
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council authorize a 3­year contract extension with Brightview Landscape Services, Inc. for the continuation of landscape maintenance services related to Town facilities including the Atherton Town Center, Holbrook­Palmer Park and El Camino Real; direct the City Attorney to prepare the extension; authorize the City Manager to execute the extension on behalf of the Town.

Description: This item is a routine item to award a contract to Brightview Landscape Services for landscape maintenance services at Town facilities that include Town Center, Holbrook­Palmer Park, and El Camino Real.

8. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE LLOYDEN PARK SIDEWALK RESTORATION PROJECT, PROJECT NUMBER 56094
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Lloyden Park Sidewalk Restoration Project, Project Number Meeting Agenda Packet – June 18, 2025

direct the City Attorney to prepare the extension; authorize the City Manager to execute the extension on behalf of the Town.

Description: This item is a routine item to award a contract to Brightview Landscape Services for landscape maintenance services at Town facilities that include Town Center, Holbrook­Palmer Park, and El Camino Real.

8. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE LLOYDEN PARK SIDEWALK RESTORATION PROJECT, PROJECT NUMBER 56094
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Lloyden Park Sidewalk Restoration Project, Project Number 56094.

Description: This is a routine item to accept work and authorize the recording of a Notice of Completion for Project, Number 56094.

PUBLIC HEARING (Items 9 – 10)

9. PUBLIC HEARING PURSUANT TO GOVERNMENT CODE SECTION 3502.3 TO RECEIVE A REPORT ON THE TOWN OF ATHERTON VACANCIES, AND RECRUITMENT AND RETENTION EFFORTS
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council receive and file the informational report on the Town of Atherton vacancies, and recruitment and retention efforts pursuant to Government Code Section 3502.3.

Description: This is a public hearing to present a report on the Towns staffing and recruitment practices, policies, and any associated challenges.

10. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2025/26 OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF; 2025/26 SALARY AND CLASSIFICATION SCHEDULE, GANN LIMIT APPROPRIATIONS, AND TOWN MASTER FEE SCHEDULE Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the Council adopt the accompanying Resolutions (adoption of all Resolutions my be done by one motion):

1. Resolution of the City Council of the Town of Atherton Adopting the Fiscal Year 2025­2026 Operating and Capital Improvement Program Budget;

2. Resolution of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff;

3. Resolution of the City Council of the Town of Atherton Approving Fiscal Year 2025­2026 Salary Schedules and Classifications;

4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2025­2026 Pursuant to Article XIII B of the California Constitution;

5. Resolution of the City Council of the Town of Atherton adopting the attached fee resolution amending various fees and charges on the Town Master Fee Schedule.

Description:

This item involves a presentation by staff to adopt the proposed Operating and Capital Improvement budget for Fiscal Year 2025/2026, the salary and benefits for unrepresented staff, Salary and Classification Schedules. Council will discuss and provide feedback on the proposed operations and CIP budget, revenues, expenditures, capital projects, salary and benefits. There is a recommendation to the Council to adopt resolutions for FY 2025/2026 Operation and Capital Budget, FY2025/2026SlidBfitShdlFY2025/2026GLiit
Meeting Agenda Packet – June 18, 2025

Salary Schedules and Classifications;

4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2025­2026 Pursuant to Article XIII B of the California Constitution;

5. Resolution of the City Council of the Town of Atherton adopting the attached fee resolution amending various fees and charges on the Town Master Fee Schedule.

Description:

This item involves a presentation by staff to adopt the proposed Operating and Capital Improvement budget for Fiscal Year 2025/2026, the salary and benefits for unrepresented staff, Salary and Classification Schedules. Council will discuss and provide feedback on the proposed operations and CIP budget, revenues, expenditures, capital projects, salary and benefits. There is a recommendation to the Council to adopt resolutions for FY 2025/2026 Operation and Capital Budget, FY 2025/2026 Salaries and Benefit Schedules, FY 2025/2026 Gann Limit Appropriations, FY 2025/26 Amending Fees and Charges on the Town Master Fee Schedule.

REGULAR AGENDA (Items 11 – 15)

11. CONSIDERATION OF AND APPOINTMENTS TO VARIOUS TOWN COMMITTEES AND PLANNING COMMISSION
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation:

It is recommended that the Council review the applicants for the Town Committees and Planning Commission and make appointments to fill vacant positions.

Appoint two (2) applicants to the Audit and Finance Committee to fill two (2) 4­Year terms expiring on June 30, 2029;
Appoint two (2) applicants to the Transportation, Bicycle and Pedestrian Safety Committee to to fill one (1) 4­Year term expiring on June 30, 2029, and one (1) mid­term vacancy expiring on June 30, 2026;
Appoint two (2) applicants to the Environmental Programs Committee to fill one (1) 4­ Year term expiring on June 30, 2029, and one (1) mid­term vacancy expiring on June 30, 2027;
Appoint two (2) applicants to the Parks and Recreation Committee to fill one 4­Year term expiring on June 30, 2029, and one Foundation seat for a 2­Year term expiring on June 30, 2027; and
Appoint one (1) applicant to the Planning Commission to fill 4­Year terms expiring on June 30, 2029.

Description: This is a routine item that occurs annually for Council to consider applicants for appointment to various Town committees with expiring terms and vacant seats.

12. DIRECTION REGARDING FORMATION OF A CITY CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council discuss and consider recommendations from the Charter City Standing Subcommittee and provide direction regarding the possible formation of a city charter.

Description: This will be a Council discussion regarding the benefits and/or challenges related to the Town becoming a Charter City that includes a recommendation from the City Council Subcommittee on Charter Cities.
13CONSIDERATIONOFCITYCOUNCILLIAISONPOSITIONFORTHEATHERTON Meeting Agenda Packet – June 18, 2025

for appointment to various Town committees with expiring terms and vacant seats.

12. DIRECTION REGARDING FORMATION OF A CITY CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council discuss and consider recommendations from the Charter City Standing Subcommittee and provide direction regarding the possible formation of a city charter.

Description: This will be a Council discussion regarding the benefits and/or challenges related to the Town becoming a Charter City that includes a recommendation from the City Council Subcommittee on Charter Cities.

13. CONSIDERATION OF CITY COUNCIL LIAISON POSITION FOR THE ATHERTON DISASTER AND PREPAREDNESS TEAM (ADAPT) BOARD
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council discuss the possibility of a Mayoral appointment of a liaison (Primary and Alternate) to the Atherton Disaster and Preparedness Team (ADAPT) Board.

Description: This will be a Council discussion to consider the possibility of an appointment of a liason to the Atherton Disaster and Preparedness Team (ADAPT) Board.

14. CITY ATTORNEY PERFORMANCE EVALUATION AND APPROVAL OF AMENDMENT TO CITY ATTORNEY CONTRACT
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Council review the staff report and consider adoption of the attached amendment to the Legal Services Agreement between the Town of Atherton and Kronick, Moskovitz, Tiedemann & Girard (“City Attorney Contract”) addressing paralegal/document clerk rates and reimbursable rates.

Description: This is a routine item that occurs annually to review and approve a contract amendment for legal services. The Council will consider adopting of the amended contract with Kronick, Moskovitz, Tiedeman & Girard for legal services and to address paralegal/document clerk rates and reimbursable rates.

15. CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Council review the staff report and consider adoption of the attached amendment to the employment agreement between the Town of Atherton and George Rodericks.

Description: This is a routine item that occurs annually to re view and approve an employment agreement between the Town of Atherton and Geoge Rodericks for the position of City Manager.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.

Meeting Agenda Packet – June 18, 2025

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.

Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752­0500.  Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF 35.104 ADA Title II)
Public Comments:

The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker. Speakers found in violation of this rule of procedure may be removed from the meeting.

Rules of Decorum:

No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.

Meeting Agenda Packet – June 18, 2025

Atherton Tree Awards
2025
Presented by Sally Bentz-Dalton,
Town Arborist

What is the Tree Committee?
What is a heritage tree?

THE AWARDS
3

BEST CARED FOR TREE

156 HAWTHORNE- FIG

158 GLENWOOD – COAST LIVE OAK

LARGEST TREE

96 REDWOOD WAY- COAST LIVE OAK

46 LOWERY- JAPANESE MAPLE
9

GREAT BEAUTY/SPECIMEN TREE

90 VIRGINIA – JAPANESE MAPLE
11 Page 18 of 351
87 LINDEN- VALLEY OAK

OLD TIME/ SURVIVOR
13 Page 20 of 351
LINDEN/FLOOD MEDIAN –DEODAR CEDAR
14 Page 21 of 351

MOST UNUSUAL

149 HAWTHORNE – PALM COLLECTION
16 Page 23 of 351

THANK YOU

THANK YOU TO ALL THE RESIDENTS WHO

NOMINATED OR WERE NOMINATED FOR THEIR

SPECIAL TREES AND FOR CARING FOR WHAT MAKES
ATHERTON SPECIAL – THE TREES.

JUNE | 2025
6 MONTHLY REPORTS

DEPARTMENT AND DIVISION

NEAR END OF YEAR

FINANCE NUMBERS
18 BICYCLE SAFETY
STOPS
Budget summary for
revenues and expenditures
near Fiscal Year end
Summary of Bicycle Safety
stops for the month of May

DEPARTMENTAL REPORTS

WORKPLAN REPORT
This section includes the latest Workplan report on projects and programs as connected to the City Council Goals.

Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and Sustainability Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports

GENERAL ADMIN REPORT

FINANCE REPORT

PUBLIC WORKS REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates

PARKS DIVISION REPORT
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.

COMMUNITY SERVICES REPORT
03 18
27 28
35 44
27 55
Reports from the Police Department on crime activity, code enforcement, and traffic
52 POLICE DEPARTMENT REPORT

SUMMER CONCERTS

Goal A
Preserve
Small Town
Character &
Quality of Life
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established six (6) Policy-Level Goal Areas for the Town - Goal Areas A through F.

Goal B
Improve Public
Safety &
Emergency
Preparedness
Goal C
Maintain
Conservative Fiscal
Policies &
Financial
Transparency
Goal D
Be Forward
Thinking
Goal E
Maintain &
Improve
Public
Infrastructure
Goal F
Build Community
& Promote
Civic Participation

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 1 of 15 1 2 Project/Objective Target Completion (If Applicable) Departments Responsible 3 4 Ongoing City Manager's Office/All
5 6 Nearing Completion City Manager's Office/Public Works 7 8
9 Completed Planning
10 11 Annual Planning/Building
12 13 Fall 2025 Planning
14 15 Ongoing Planning/Building/City Manager's Office
16 17 Fall 2025 Planning/Police Department/Public Works 18 19 Ongoing Planning/Building/City Manager's Office
None Planned
Cultural Arts (Art in Public Spaces Program)
Foundation for "Celebration" art piece has been installed. Plaque installation will occur once received. Surrounding landscaping will be restored.

Land Use, Planning & Building
6th Cycle Housing Element
Access Improvements / Town Services
The Town's 6th Cycle Housing Element received certification in early May.

Public Workshops and Engagement
Staff is working on an ADU workshop for the Fall. The workshop on SB9 is delayed as we evaluate potential HCD interpretations on setbacks and how that may apply. A workshop on Chickens is being planned for the early fall.

Zoning Enforcement
Planning Commission will undertake a review of the Town's Animal Control Ordinance with a holistic approach to all animals.

ADU Program - Tracking & Registry
Staff is working with HIP Housing to manage a database of active Atherton rentals.

Safety Element
Staff is working toward updates for the Safety Element (General Plan) to bring Element into compliance with State law and address new environmental hazards. The consulting team is preparing the requried Vulnerability Assessment. Staff will be working internally and with the Fire Marshal to review the draft prior to its public release. Public input will be a component of the Safety Element update.

SB9 Program & Tracking
Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.

Goal Area A Preserve Small Town Character & Quality of Life Quality of Life

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 2 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 20 21 Ongoing Planning
22 23 Ongoing Planning
24 25 July 2025 Planning/Building
26 27 Ongoing Finance
28 29
30 31 Project/Objective Target Completion (If Applicable) Departments Responsible 32 33 Ongoing Police Department
34 35 Ongoing Police Department
36 37 Ongoing Police Department
38 39 Ongoing Police Department
Noise Enforcement
None; however, with warmer weather it is anticipated that noise complaints will increase.

Parking Enforcement
The PD is conducting additional enforcement @ Town Center/Neighborhoods/Evaluation of Redcurb Requirements on Maple. Recommendations returning to the Council on July 2.

Code Enforcement
In partnership with the City Attorney’s Office and Code Enforcement, Admin and Planning staff are working to develop an internal process to manage appeals that result in Administrative Hearings. Code Enforcment will also be recommending updates to the Heritage Tree Ordinance regarding the same.

Burglaries & Crime Prevention
Focusing on HTO Updates - Eucalyptus Trees, Canopy, Redwood Trees; Reviewing State-law changes to ADU Ordinance. These items are on the Commission's docket for review.

Process Improvements
Staff has launched a "Pre-Permit Collaborative Meeting" process for any new development. This is an opportunity for the full project team(s) to meet with staff from Building, Planning, and Public Works to review their project pre-submittal.

Goal Area B Improve Public Safety & Emergency Preparedness Law Enforcement
Developing SB9 Public Workshop for Fall 2025
Multi-Family Project Planning
There are four RM10 projects that have reached out to the Town for information around zoning restrictions and process. At this time, none have submitted applications.

PFS Multi-Family Solutions
There are no pending projects.

Code Updates

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 3 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 40 41 Annual Police Department
42 43 Annual Police Department
44 45 Ongoing Police Department
46 47 Ongoing City Manager's Office/All
48 49 June 2025 Police Department
50 51 Ongoing Police Department
52 53 Annual Police Department
54 55
56 Ongoing Fire/Police Department
57 PD hosted Active Response/Active Shooter/Perishable Skills Training (All Hands) Annual Program Audits
None
Fire
Evacuation Planning & Studies
None
Funds added at Mid-Year 2024/25 and staff is working on necessary equipment procurements. Timetable will depend on ordering, delivery and setup schedule. Expectation for upgrade is June 2025. Most recent update from provider advises that there have been shipping delays of parts due to chip shortage.

Departmental Training & Compliance
The Police Department will be hosting an open house in late June. Timing has been delayed due to other priorities.

Drone Program Updates
None
K9 Program Updates
None
Directed Enforcement Activities
None
Emergency Response
None
PD Alarm System Monitoring Upgrade

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 4 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 58 Ongoing Planning/Police Department/Fire
59 60
61 Ongoing City Manager's Office/Police Department
62 63 Ongoing Police Department
64 65
66 Fall Police Department
67 68 Ongoing Police Department
69 70 Fall Public Works
71 72 Ongoing Police Department
73 74
75 76 Project/Objective Target Completion (If Applicable) Departments Responsible 77 78 Annual All
79 80 Annual Finance
Required Training (ICS/NIMS)
PD sent a streamlined training handout for staff and elected officials - most training is online via DHS/FEMA Community Education
PD to host/plan for fall Disaster Drill
Disaster Communications
Disaster Preparedness
Host Annual Community Preparedness Drill
PD to host/plan for fall Disaster Drill (TBD September) Collaborating on a September Drill.

Winter Storm Preparedness Activities
Local Responsibility Area (LRA) - Fire Hazard Zone Updates None. The District included information about Fire Protection Zones in the Spring 2025 Newsletter.

Communications
Prepare and Present Annual Audit
Initiating FY 2025/26 Budget Review; Budget meetings at Study Sessions. Joint Meetings with the Audit and Finance Committee. Budget Adoption Target June 2025.

Goal Area C Maintain Conservative Fiscal Policies and Financial Transparency Fiscal Sustainability
Collaborate with ADAPT
Adopt a Balanced Budget

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 5 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 81 82 Spring 2025 City Manager's Office/Finance
83 84 Spring 2025 City Manager's Office/Finance
85 86 FY 2024/25 City Manager's Office/Finance
87 88 Ongoing City Manager's Office/Finance
89 90 Ongoing Police Department/Finance/City Manager's Office 91 92 Annual City Manager's Office/Finance
93 94
95 Ongoing City Manager's Office/Finance
96 97
98 99 Project/Objective Target Completion (If Applicable) Departments Responsible Goal Area D Be Forward Thinking
FY 2023/24 Audit adopted in May.

None
Use of OpenGov stories will be enhanced over the summer as projects begin.

Review Unfunded Actuarial Liability (PERS)
Review Long-Term Debt (Borrowing)
Quarterly Review of PD Overtime by CM/Finance due in June.

Reviewing Rate Adjustments/Discussion of Adjustment TBD - June 2025. Currrently, rate is cut by 50% to 5% (prior 10%).

Communications & Engagement
Council approved $3m ADP to be sent to CalPERS by end of June.

None
None
Investigate Diversification of Revenues
Review Post Employment Benefits (OPEB)
OpenGOV Portal Updates & Stories
Consider Reduction in Franchise Fee Revenue (Refuse)
Management of Overtime

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 6 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 100
101 Ongoing City Manager's Office
102
103 Fall 2025 City Manager's Office/Building Department 104
105 Ongoing City Manager's Office
106
107 Ongoing City Manager's Office
108
109 Annual City Manager's Office
110
111 Ongoing City Manager's Office/Police Department
112
113 Ongoing City Manager's Office
114
115
116 Ongoing City Manager's Office
117
118 Summer - Annual City Manager's Office
Succession Planning
Internship Program
Leaf Blower Rebate/Gas Leaf Blower Ban
Ongoing. Council to review continuation of rebate program as part of budget review for FY 2025/26 at $12,500.

Edible Food Recovery Program/Food Generator Monitoring
Electrify Fleet
EV Charging to be installed in PD parking lot to support new all electric vehicles Staff Report Integration
Staff is working to integrate CAP finding into staff reports Town Operations
Sustainability & Climate Change
Implementation of Climate Action Plan
EPC to begin review of CAP
Green Building Codes
None. Additional changes coming in the late Fall 2025
SB 1383 Compliance
In compliance.

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 7 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 119
120 Ongoing City Manager's Office
121
122 Ongoing City Manager's Office
123
124 Ongoing City Manager's Office
125
126 Ongoing City Manager's Office/All
127
128 June 2025 City Manager's Office/All
129
130 Ongoing City Manager's Office/All
131
132 Fall 2026 City Manager's Office
133
134
Ongoing City Manager's Office/All
135
Two summer interns hired.

Management Analyst Program
Kick-Off meetings held. Individual department migration to began in March 2025. Interns will assist with scanning.

Public Facing Connections (PD, Admin, CD)
Labor Negotiations
Analysts to focus on Social Media (Departmentally); Collaboration around Earth Day event; Collaboration around implementation of Laserfiche (Departmentally) Cyber Security
None
Employee Wellness
Lunch and Learn sessions began in March
Cross-Departmental Collaboration
Document Management (Laserfiche)
Negotiations to begin in Fall 2026. MOU Expires June 2027.

Required Trainings (AB 1234, Sexual Harassment Prevention, Supervisory Training, Brown Act, ETC.

Additional trainings scheduled for early 2025 for staff, elected officials, and appointed committee members. AB 1234 Ethics & AB 1661 Sexual Harassment Prevention Training have been scheduled.

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 8 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 136 June 2025 City Manager's Office
137
138 Ongoing City Manager's Office
139
140
141
142 Project/Objective Target Completion (If Applicable) Departments Responsible 143
144 Ongoing Public Works
145
146 Ongoing Public Works
147
148 Ongoing Public Works
149
150 Ongoing Public Works
151
152 Ongoing Public Works
153
154 Ongoing Public Works
Brightview landscaping improvements ongoing.

Public Infrastructure Projects
Facilities - Pavilion
Staff is evaluating lighting and other electical/IT upgrades.

Flooring Project completed. Painting of Art Room on June 9.

Facilities - Carriage House
Administrative Ordinance Updates
CUPCCA changes introduced for 2nd Reading in June 2025.

IT Infrastructure
Staff is investigating upgrading the Town phone systems, there may be some cost saving options, with monthly/annual costs and maintenance needs. We have built out some SharePoint sites although we have not promoted the use broadly. This project will be reinitiated in early 2025. The Town Website AI ChatBot will go live once initial prompts have been instituted. In mid 2025, the Town website will transition to “.gov” from our current domain.

Maintain and Improve Public Infrastructure
Children's Garden reviewed by Council; feedback incorporated and designs are being updated to reflect changes. Project to be bid by June 2025 after review by Planning Commission.

Facilities - City Hall
Facilities - Corporation Yard (Park)
Facilities - Library
Facilities - Main House
Goal Area E
None currently underway.

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 9 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 155
156 Ongoing Public Works
157
158 Ongoing Public Works
159
160 Spring 2025 City Manager's Office/Public Works
161
162 Spring 2025 City Manager's Office/Public Works
163
164 December 2024 & Spring 2025 Public Works
165
166 Ongoing Public Works
167
168 April 2025 Public Works
169
170 May 2025 Public Works
171
172
Generator Project completed.

AT&T Facilities @ Town Hall
Design vendors working on internal diarama.

Generator Backup Update
ADA Transition Planning
None currently underway.

None currently underway.

None
Facilities - Corporation Yard (Town Center)
Solar project completed; however, PG&E cutover anticipated now in September 2025 Master Plans and Plan Projects
Transformer set. PG&E work complete. Transitioning power to AT&T and Atherton Fiber. Once complete temp work to be removed.

None currently underway.

City Hall Solar Project
EV Charging Stations
Train Station Museum Project
Grant approved for charging stations. Staff to work on implementation. Evaluating Level III for PD Parking Lot and Level II for Park.

Public Drainage Facilities

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 10 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 173 Ongoing Public Works
174
175 Ongoing Public Works
176
177 October 2025 Public Works
178
179 Fall 2025 Fall 2025
180
181 Fall 2025 Public Works
182
183 Winter 2025 Public Works
184
185 Otober 2025 Public Works
186
187 Summer 2025 Public Works
188
189 March 2026 Public Works
190
95% plans review complete. Distribution out notifying residents of environmental testing.

CY 2025 Program to be awarded in June.

Selby Bike Lanes on Hold pending completion of Master Plan Staff is connecting with RWC for possible contract oversight. In the interim, the RFP is being repackaged and released.

Pickleball courts are in full use. Resident input on court management, software, Player Capital use, and conversion of clay court to regular court. Issues will be returned to P&R Committee. Conversion of the Clay Court is on hold pending recommendation from P&R on ways to accommodate growing demand for pickleball.

Council approved modifications to design. Design vendor is completing plan redesign. Anticipated return to the Council in July. For the restrooom, we are waiting on confirmation from vendor (PRC) regarding bridge weight and required deliver/install requirements.

Engineering walkthroughs have been completed for the site and the vendor is now working up solutions. Preliminary plan (10%) was reviewed by staff in December 2024/January 2025.

Initial survey data is complete, and preliminary solutions are being developed. Preliminary solutions were presented to the Council for discussion. Council direction narrowed. Staff reviewed video of ECR line into COUNTY.

BIKE/PED - Master Plan Refresh
DRAINAGE - El Camino Real
DRAINAGE - Channel Project
PARK - Playground & Restroom
PARK - Pickleball Program
PARK - Park Event & Facilities Management Review
ROADS - Alameda Corridor Project
ROADS - Pavement Projects
BIKE/PED - Bicycle Lanes on Selby Lane
Public engagement is ongoing and will complete in mid-June.

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 11 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 191 June 2030 Public Works
192
193 Annual Public Works
194
195 Annual Public Works
196
197
198 Ongoing Police Department/Public Works
199
200 June 2025 Police Department/Public Works
201
202 June 2025 Police Department/Public Works
203
204 June 2025 Public Works
205
206 Ongoing Public Works
207
208 Ongoing Police Department/Public Works
Speed Humps
Bicycle, Pedestrian and Traffic Safety
ROADS - El Camino Real Corridor Project
Directed Enforcement
HAWK Beacon Projects
Town Center Parking and Traffic Flow
None Planned
Speed humps to be installed on Maple May/June 2025.

Transportation Committee to discuss the Town Center Parking and Traffic Flow.

Will coordinate inspections of Town bridges in Spring 2025.

ROADS - Sidewalk Inpsection & Repair
Watkins/Station Lane Crosswalk
Transportation Committee to consider report regarding possibility of crosswalk @ Watkins/Station Lane Intersection Signalization
Signalization projects via the PCEP with Caltrain mitigation is presently in the scoping phase. Trigger is when Caltrain hits predetermined 6 trains per peak hour per direction.

Project underway.
2 alternatives submitted to Caltrans/SamTrans/C/CAG for next phase.

ROADS - Annual Bridge Inspection Program

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 12 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 209
210 Ongoing Public Works
211
212 Ongoing Public Works
213
214
215
216 Project/Objective Target Completion (If Applicable) Departments Responsible 217
218 Annual City Manager's Office
219
220 March 2025 City Manager's Office
221
222 Ongoing City Manager's Office
223
224 Monthly City Manager's Office
225
226 Monthly City Manager's Office
227
228 Quarterly City Manager's Office/All
229
230 April 2025 City Manager's Office/Public Works
That's A Wrap Newsletter
Monthly Matters Newsletter
Senior Task Force
Survey feedback ongoing. Report to Council on June 4 was positive. Staff will release data as part of social media education.

Task Force reviewing various events for the year and working with staff to advertise/host.

Monthly
None
Park Maintenance
None
Town Cleanliness & Safety
None
Community Survey
Town Hall & Issue Workshops
Community Engagement
Build Community & Promote Civic Participation
Athertonian Newsletter
Goal Area F
Monthly
Summer Athertonian in design phase.

How to Engage Brochure (Tri-Fold)

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 13 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 231
232 Monthly City Manager's Office/Public Works
233
234 Ongoing City Manager's Office/All
235
236
237 Ongoing City Manager's Office
238
239 Ongoing City Manager's Office/All
240
241 Ongoing City Manager's Office
242
243 Ongoing City Manager's Office
244
245 Ongoing City Manager's Office
246
247
248 April - Annual City Manager's Office
249
250 April City Manager's Office
251
252 October - Annual Police Department/City Manager's Office 253
254 April - Annual Public Works
Instagram
Earth Day
Ongoing
Ongoing
Easter Egg Hunt
Hosted. Small turnout but learning experience for next year.

Website Communications (News Flashes, etc.)
Ongoing
Ongoing
Ongoing
Community Events & Activities
Event hosted in April.

Planning to begin in August 2025
X/Formerly Twitter
Arbor Day
Halloween Event
Community Partner Engagement
Town Banner Program
Banners placed.

NextDoor
Social Media
Town Website
Departments are working to produce a cross-departmental tri-fold print and digital "How to Connect With Us" brochure for the community.

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 14 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 255
256 December - Annual City Manager's Office
257
258 December - Annual City Manager's Office
259
260 May - Annual Police Department
261
262 April - Annual City Manager's Office
263
264 Spring / Fall - Annual Police Department
265
266 Sumner - Annual City Manager's Office
267
268 Sumner - Annual City Manager's Office
269
270 August - Annual Police Department
271
272 November - Annual Police Department
273
274 December - Annual Police Department
275
Delayed
Planning to begin in October 2025
Public Safety Open House
Volunteer Holiday Party
Planning to begin in October 2025
Event hosted in April.

Holiday Tree Lighting
Coffee with a Cop
ADAPT/RVP Annual Dinner
National Night Out
Summer Movie
Planning to begin in October 2025
Shred-It, Compost, E-Waste & Recycling Event
Summer movie planned.

Planning to begin in June 2025
Planning to begin in October 2025
Event hosted in April.

Safety meeting to be hosted in Fall.

Summer concerts planned and widely sponsored.

Summer Concerts
Community Safety Meeting

Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 15 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 276 December - Annual Police Department
277
278 December - Annual Police Department
279
280 September - Annual Police Department
281
282 June 2025 Police Department
283
Bicycle Rodeo
Annual Toy Drive
Shop with a Cop
Multiple events planned over the summer.

Planning to begin in October 2025
Planning to begin in October 2025
E-Bike Safety Workshop
Planning to begin in August 2025

The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel support the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.

HR Systems & Activities
Status of Vacancies:

There are 44 full-time authorized positions within the 2024/25 Budget. Of that total, there are 14 employees within the City Manager’s Office, Finance Department, Building Department, and Public Works Department. Within the Police Department, there are 21 sworn public safety personnel and 9 non-sworn public safety personnel. The Police Department and Public Works Departments each have a vacancy with active recruitment. City Manager Summer Intern Clea Hansen and Summer Salas began the week of June 9th. Summer will be a junior at UC Berkley in Fall 2025 studying Economics and Clea will graduate from Southwestern University in May 2026 with a degree in Political Science and Communications. The Town is currently at 98% staffing.

Recruitment & Retention Efforts:

The Town has not experienced any significant challenges with recruiting or retaining staff members. There are no changes needed to policies or recruitment efforts and no identified obstacles.

Employee Wellness Activities:

The Town held its second Employee Assistance Program wellness event on June 3rd focused on Having Difficult Conversations in the Workplace. The next event will be September 9th focused on Navigating Change in the Workplace.

Committee & Commissioners are invited as well as Town staff and consultants.

Community Outreach and Engagement
Student and Youth Engagement
Staff have cultivated strong relationships with local schools to strengthen communication and foster collaboration between the Town and school communities. These efforts have already led to increased student and youth engagement, including guided tours of Town Center and interactive discussions on local government. Looking ahead, staff aim to expand these partnerships by

City Clerk Monthly Report
June 18, 2025
exploring opportunities for schools to support Town initiatives—or vice versa—particularly in areas like sustainability, safety, and civic engagement.

Senior Task Force
Staff have met with the resident-led Senior Task Force and are coordinating a meeting with the Council subcommittee to discuss a seminar to be held in late September focused on seniors resources and options for remaining in their homes.

Upcoming: Sacred Heart 3rd Grade Tour of Town Center – Fall 2025 Outreach Events & Activities:

Summer Concerts:

The Town will host three (3) concerts this summer at Holbrook-Palmer Park. We are thrilled to welcome Take 2 Dance band and introduce two first timers to Atherton. • Thursday, June 19 – The Freshmakers - www.freshmakersband.com • Thursday, July 17 – Take 2 Dance Band - www.take2danceband.com • Thursday, August 21 – Mercy and the Heartbeats - www.mercyandtheheartbeats.com Summer Movies:

The movies begin at sunset (usually starting after 7:30 PM) and are shown in Holbrook-Palmer Park. This year we will introduce a matinee showing at 4:00 PM in the Council Chambers. • Friday, June 27 - Wicked
• Friday, July 25 - The Wizard of Oz & matinee showing of the same at 4 PM.

IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
•
o Performed maintenance and inventory documentation for Holbrook-Palmer Park o Deployed upgraded computers for Dispatch and working to deploy the second computer the week of June 16th.
o NIBRS Coordination and Park Camera fiber line replacement. o Created new accounts for interim building department staff and onboarded City Manager Interns.
o The Town received confirmation that we have been approved to use athertonca.gov and staff will be making the conversions and notifying vendors. This process will be deployed slowly to properly address challenges.

City Clerk Monthly Report
June 18, 2025
o The Town’s cyber security vendor requires that all Town computers run OS 11.

The cyber security software can detect and confirm if any of the computers on our network are operating on an OS that are not up to date with SMC Emergency Managers Association Meetings
Staff was unable to attend the April 2025 San Mateo County Emergency Managers Association (EMA) meeting; however, key updates were reviewed. Highlights included the release of the draft Mass Care and Shelter Annex, new legislation requiring shelters to accommodate pets, and the upcoming rollout of GIS-based situational mapping tools under a six-month trial. Regional training and exercises were also discussed, including a full-scale exercise at SFO scheduled for September 17, 2025.

The group also considered a proposal to transition the EMA into a subcommittee of the San Mateo County Fire Chiefs Association to improve interagency coordination. Additional updates covered efforts to consolidate jurisdiction emergency management contacts and continued outreach on the Hi-Lo Siren evacuation campaign.

The May 2025 EMA meeting was canceled. The next meeting is scheduled to be held in person on June 26, 2025.

Emergency Management Training
Staff are preparing to receive emergency management training from FEMA online • ICS 100, Introduction to the Incident Command System
• ICS 700, National Incident Management Systems
• Certified Information Systems Security Manager (CISSM) Sustainability

1. Waste Reduction
a. Environmental Program Committee
The Environmental Programs Committee (EPC) was scheduled to meet on Thursday, May 29, 2025. However, the special meeting was canceled due to scheduling conflicts and unforeseen personal emergencies. Staff is currently working to reschedule the meeting for July 2025 and planning meetings with the various subcommittees to continue planning efforts for committee priorities.
b. Refuse & Recycling Committee
Staff is working to schedule a Refuse & Recycling Committee meeting in July to review the latest quarterly report, discuss a proposed franchise amendment with GreenWaste, and coordinate upcoming efforts with R3 Consulting Group.

City Clerk Monthly Report
June 18, 2025
c. Compost Pile
The compost pile at Holbrook-Palmer Park continues to be a popular and well-used free resource for the community. It is restocked regularly every 2–3 months, or as needed when levels are visibly low.

This program is funded by the SB 1383 Organic Waste Recovery Grant. Since its launch in FY 2022/23, approximately 250 tons of compost have been ordered and distributed to the community! Staff have committed to procure an additional 320 Tons of compost through the San Mateo County Resource Conservation District. Supplemental Procurement Phase (Round 2): This voluntary, supplemental phase is funded by a subset of participating jurisdictions that elect to provide additional funds beyond the initial program phase. • Under this phase, Atherton shall contribute an additional $18,000 and receive procurement credits proportional to the amount of compost procured using Atherton’s specific contribution.
• Invoices for this round shall reflect only Atherton’s specific contribution and the related procurement credit.
• Each quarterly invoice shall be accompanied by a progress report, which shall include updates on the Contractor’s outreach, technical assistance, and compost procurement and application efforts completed during the reporting period. • Staff are preparing to connected with local public and private schools related to SB1383 and Food Ware practices in Q3 of 2025.
d. Regionally Integrated Climate Action Planning Suite (RICAPS) Meetings At the May 27th RICAPS meeting, sustainability, staff from across San Mateo County shared updates on local climate efforts and tools. Peninsula Clean Energy introduced several new initiatives, including an E-bike program, the GovBE building electrification program, and a new online incentive finder. Rincon
Consultants presented a new emissions reduction tool to help jurisdictions evaluate the impact of building reach codes, emphasizing their importance in meeting climate goals.

Staff is looking into this tool further for potential consideration and adoption.

The group also prepared for the upcoming in-person June convening, and we participated in a jurisdiction round-robin to discuss progress on Climate Action Plan targets, public communication strategies, and the use of online CAP dashboards. e. Countywide Recycling Committee Meetings
The next Countywide Recycling Committee will take place on Wednesday, July 9, 2025.

The meeting will be held in person at Elkus Ranch.

2. Electrification

City Clerk Monthly Report
June 18, 2025
a. E-Leaf Blower Program
The Town’s Electric Leaf Blower Rebate Program continues to perform well as we move through the FY 2024/25 cycle. As of April 2025, approximately 32 rebates remain available under the current program year.

In response to declining demand and high initial participation, the Town will be scaling back the total number of rebates offered. While the rebate amount remains at up to $250, the number of available rebates will be reduced by 50%—from 1,000 to 500 total rebates—through FY 2025/26.

Residents have responded positively to the program, with many citing ease of the rebate process and noticeable improvements in neighborhood noise levels. At the same time, the Town continues to hear from residents about the challenges landscapers face in transitioning and the need for continued outreach and enforcement.

The program will continue to be advertised and supported through its completion. b. Reach Code Updates
Staff are currently working on creating a one-page fact sheet or handout to help the general public better understand the new regulations for both new construction and alterations or additions to existing buildings.

Staff are considering including updates in the next Athertonian edition to provided continued outreach and education.
c. PCE Member Agency Grant
The Town of Atherton has been awarded $181,946 from Peninsula Clean Energy’s (PCE) Member Agency Energy Grants. This funding will support two key sustainability projects aimed at enhancing municipal operations and promoting community-wide electrification efforts. First, the Town will purchase an electric lift to eliminate the need for fossil fuelpowered rentals, reducing emissions and enhancing energy efficiency. Second, the Town will install four Level 2 EV chargers at Holbrook-Palmer Park and two at the Police Department parking lot, supporting both public EV infrastructure and the Town’s transition to an electric vehicle fleet. These installations will be future-ready, designed to accommodate expanding demand.

The grant covers a significant portion of the project costs, with a total budget of $206,621.47.

The remaining $24,675.47 will be funded by the Town. Planning is underway, and construction for the EV charging stations at Holbrook-Palmer Park is scheduled to begin in Winter 2025.

The full project is expected to be completed by May 2026, including the installation of chargers and testing of the electric lift.

These initiatives will reduce the Town's reliance on fossil fuels, promote sustainable transportation, and serve as a model for electrification efforts in other jurisdictions. d. RICAPS Implementation Sub-Group – EV Infrastructure
A new sub-group has formed to support jurisdictions across San Mateo County by developing a centralized EV Infrastructure Resource Hub—a shared repository of tools, templates, and reference materials to help staff navigate common challenges in EV infrastructure planning and implementation. Planned content includes FAQs, permitting and planning best practices,

City Clerk Monthly Report
June 18, 2025
sample RFPs and RFQs, installation guidance, checklists, and standard operating procedures.

The group is currently compiling existing resources and identifying key content areas, with next steps focused on creating adaptable templates and drafting locally relevant guidance documents. The sub-group has met three times this year and plans to continue meeting monthly to expand the hub and promote regional coordination through shared learning.

3. Climate Action Plan Dashboard
Staff continue to work with Kim Lundgren Associates (KLA) to ensure the Town’s Climate Action Plan (CAP) Dashboard remains current, accurate, and relevant. The finalized greenhouse gas (GHG) emissions data has now been incorporated into the dashboard, including updated figures from Rincon Consultants to address gaps in the 2023 GHG inventory. Due to data limitations, PG&E was unable to provide commercial natural gas usage for 2023; as a result, Rincon used 2021 data as a proxy, which may slightly overestimate emissions for that year. In addition to the GHG data update, staff are conducting quality assurance and quality control (QA/QC) reviews across the dashboard and implementing improvements to keep it fresh, functional, and reflective of the Town’s ongoing sustainability efforts.

ADU Match Program
HIP Housing continues to strengthen its presence in Atherton and throughout the region with ongoing, year-round outreach at major events. This summer, they are actively tabling at public gatherings, including a scheduled appearance at one of Atherton’s summer movie night or concert events. We’ve also connected them with the Atherton Library to support further engagement opportunities. As a result, HIP Housing is becoming increasingly recognized and trusted in the community, offering personalized customer service and building meaningful relationships with both home providers and seekers.

Staff are currently exploring the inclusion of a feature on the ADU Match Program—and potentially spotlighting a successful Atherton match if participants are comfortable—in the upcoming Summer Athertonian. At a minimum, the article will highlight HIP Housing’s work and include a save-the-date for the Fall ADU Mixer, scheduled for Thursday, November 13, 2025, at 6 PM. HIP Housing also continues to collaborate with local partners to broaden their reach to potential home providers through channels such as water bill inserts, school newsletters, community flyers, and in-person tabling.

City Clerk Activities CURRENT and ON THE HORIZON
Athertonian
The Summer 2025 Athertonian is currently being developed and is on track to be delivered in the beginning of August. Articles will feature sustainability efforts including the new Building Electrification Reach Codes, the launch of a refreshed Sustainability Program logo, and an updated Climate Action Plan Dashboard. Residents can also look forward to celebrating this year’s Tree Award Competition winners.

With the Public Safety section, the issue will include bicycle and pedestrian safety reminders, fire preparedness messaging, and tips for coexisting with local wildlife such as coyotes. General Town

City Clerk Monthly Report
June 18, 2025
news will cover the ADU Match Program, Housing Element updates, results from the 2025 Community Survey, and a new 24/7 emergency water heater replacement service from Peninsula Clean Energy. The FY 2025–26 Budget will be summarized with a potential graphic chart and narrative explanation.

Public Information Stats & Analytics
Staff continue to post informational and advisory content, with a recent focus on promoting community events and engagement opportunities. To broaden outreach and better connect with residents within Town boundaries, staff plan to leverage Nextdoor more frequently as a strategic communication platform. Additionally, highlights from the 2025 Community Survey have been graphically produced and will be shared via social media to report key findings back to the community. Residents, community members, and other public agencies have viewed and interacted with the town from May 1 to May 10. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.

Platform Number of followers Impressions or Accounts
Reached
Twitter/X 0 new followers, a total of 624
followers
424 impressions (+488%
increase from April)
Instagram 0 new followers, a total of 1,700
followers
2k impressions (-33.4%
decrease from April)
Facebook 3 new followers, total of 612 followers 1k impressions (+36 % increase from April)
NextDoor 10 new members, a total of 5,698
members, and 2,445 households
claimed
200 impressions (50 %
increase from April)
The Cross Channel Report is a cumulative report of social media performance across X, Instagram, and Facebook for the Town. One key metric staff is working to increase is our general social media activity.

While engagement has plateaued in the past few months, there has been a steady increase in followers across these platforms, helping to expand the Town's online presence and reach. In this reporting period we had 28 posts, which represents a 33% increase month over month.

City Clerk Monthly Report
June 18, 2025
Town website subscriber group:

Distribution List Subscribers
Atherton Online 1,655
News Flash (CM & PD) 1,562 & 1,579
Alert Center (CM & PD) 1,372 & 1,499
Calendar (Meetings) 1,583
• Website Analytics:
o May 1 – May 31: 152 New Users
o Last 7 Days Total Page Views: 1.7k
§ Business Licenses = 258
§ Building Department Plans Submittals = 165
§ Bid Posts = 146
• YouTube Analytics
o 366 Subscribers (1 new in the last 30 days)
o 1065 Videos

City Clerk Monthly Report
June 18, 2025
The top posts for May were:
242 Impressions 163 Impressions

The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.

Fiscal Year 2024/2025 Revenues and Expenditures
Year to Date
Months Complete – 11
% of Year Complete – 92%
Budget Revenue % Received
Park Program $ 115,000 $ 69,680 61%
Planning Permits $ 850,300 $ 447,123 53%
Business Licenses $ 290,000 $ 268,008 92%
Police $ 368,861 $ 658,696 179%
Sales Taxes $ 442,400 $ 363,376 82%
Miscellaneous $ 1,150,096 $ 1,562,074 136%
Public Works $ 659,700 $ 427,758 65%
Franchise Fees $ 1,076,000 $ 935,980 87%
Building Permits $ 2,203,280 $ 2,087,850 95%
Property Taxes $ 15,845,385 $ 18,080,494 114%
Total $ 23,001,022 $ 24,901,039 108%
Budget Expenditures % Received
City Council $ 66,615 $ 31,319 47.0%
Administration $ 1,430,943 $ 1,223,500 85.5%
City Attorney $ 310,000 $ 186,790 60.2%
Finance $ 882,763 $ 847,712 96.0%
Planning $ 1,426,970 $ 1,269,937 88.9%
Building $ 1,735,066 $ 1,265,477 72.9%
Interdepartmental $ 1,172,460 $ 998,064 85.1%
Police $ 10,464,871 $ 9,415,672 89.9%
Public Works $ 3,713,887 $ 2,413,922 64.9%
Total $ 21,203,575 $ 17,652,393 83.2%

The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office Specialist and Management Analyst. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.

Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.

Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the park and Town Center.

Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.

Month Curb Miles Weight (tons) Cubic Yards
July 24 36 4 12
August 24 37 6 12
September 24 38 10 5
October 24 65 3 18
November 24 60 18 6
December 24 60 24 12
January 25 38 12 6
February 25 39 6 12
March 25 41 6 12
April 25 38 6 12
May 25 36 6 12
June 25
Total 488 101 119

Services Requests
• Installation of banners on Middlefield Road at Marsh Road • Clean up of gravel in bike lanes on Alameda De Las Pulgas • Installation of banners at the Town center
• Replacement of signs at Town Center EV parking stalls • Removal of tree and stump at Holbrook-Palmer Park adjacent to channel • Painted Little League stands at Holbrook-Palmer Park
• Coordinated installation of the water fountain at Holbrook-Palmer Park and installed new fountain pump and filter system
• Installed wood edging to prevent parking in various areas at Holbrook-Palmer Park • Weed abatement atop the Atherton Cannel along Watkins Avenue • Replaced lights in Police Department men’s locker-room • Installed speed humps on Maple Avenue
• Pothole repair on Elena Avenue
• Tree down on De Bell Drive
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.

Photographs of Work Performed
Speed Hump Installation on Maple Avenue
Banner Installation at Town Center
Banner Installation at Middlefield Road & Marsh Road

Painting of Little League Stands
Tree Down on De Bell Drive
Holbrook-Palmer Park Fountain and Pump Installation

Pothole repair on Elena Avenue
Installation of Parking Barriers at Holbrook-Palmer Park Watkins Avenue Weed Abatement

See Click Fix May 2025

Public Works Maintenance
Budget versus Expenditures Thru May 2025
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $362,083 90.5%
A02 101-57-52031-057 Parks (Grounds & Fac) $325,000 $337,081 103.7 % A03 101-59-52031-059 Other Facilities $175,000 $82,155 46.9% A04 213-30-52031-000 Library $20,000 $36,915 184.6%
A05 101-58-52031-000 Tennis $10,000 $9,426 94.3%
E06 101-58-52030-058 Event Services $10,000 $4,713 47.1% Total $940,000 $832,373 88.6%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual

Parks Division Monthly Report –May 2025 Page 1 of 9
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.

Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.

BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.

There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.

Facility Rentals for May 25
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May 3 7 2 4 1 0 0
24-Jun 6 9 0 2 2 0 0
FY 23-24 28 37 7 12 9 0 6
24-Jul 4 2 0 0 0 0 0
24-Aug 6 2 3 3 4 0 0
24-Sep 3 1 0 0 0 0 0
24-Oct 5 0 1 1 0 0 0
24-Nov 3 1 1 0 0 0 0
24-Dec 1 0 2 1 0 0 0
25-Jan 1 1 0 0 1 0 0
25-Feb 0 2 0 1 0 0 0
25-Mar 0 2 1 1 0 0 0
25-Apr 3 2 2 0 0 0 1
25-May 7 5 2 1 1 0 0
25-Jun 0 0 0 0 0 0 0
FY 24-25 33 18 12 8 6 0 1

Parks Division Monthly Report –May 2025 Page 2 of 9
Types of Rental Activity for May 25
Month Social Gathering Wedding Corporate
Gathering Other
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May 14 0 1 2
24-Jun 15 0 4 0
FY 23-24 81 0 6 15
24-Jul 6 0 0 0
24-Aug 16 1 1 0
24-Sep 4 0 0 0
24-Oct 7 0 0 0
24-Nov 5 0 0 0
24-Dec 4 0 0 0
25-Jan 3 0 0 0
25-Feb 3 0 0 0
25-Mar 5 0 0 0
25-Apr 7 0 0 1
25-May 16 0 0 0
25-Jun 0 0 0 0
Total 76 1 1 1

Parks Division Monthly Report –May 2025 Page 3 of 9
Revenue from Rental Activity for May 2025
Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May $12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18
24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $2662.00 $0.00 $2662.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov $3617.00 $0.00 $3617.00
24-Dec $9417.00 $0.00 $9417.00
25-Jan $987.00 $0.00 $987.00
25-Feb $2,560.00 $0.00 $2,560.00
25-Mar $2,285.00 $0.00 $2,285.00
25-Apr $8,210.00 $0.00 $8,210.00
25-May $10,140.00 $0.00 $10,140.00
25-Jun
TOTAL $63,600.00

Parks Division Monthly Report –May 2025 Page 4 of 9
General and Special Services for May 2025
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.

For May 25:
• Camera Cleaning at Holbrook-Palmer Park for Police Department • Cleaning of Facilities (Main House, Jennings Pavilion) • Painting of The Baseball stands and dugout
• Fountain Replaced
• Foutain Pump Repair
• Parking Barriers installed (Railroad Ties)
• Tree removal by Pedestrian bridge
• Gilmore house Toilet installation
• Holbrook-Palmer Park channel weed whacking
New and Future Planned Projects: Art Room Painting June 9th

Parks Division Monthly Report –May 2025 Page 5 of 9
Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.

Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Clay
Court
Hours
Pickleball
Court
Hours
23-Dec 672 309 397 349 6 N/A
24-Jan 631 325 377 335 4 8
24-Feb 542 297 323 299 6 15.5
24-Mar 653 337 441 393 5 24
24-Apr 677 344 462 422 11 52.5
24-May 724 365 472 433 8 84.5
24-Jun 741 371 496 425 42 124
FY-23-
24 8,052 3,889 5,306 4,465 126 308.5
24-Jul 812 415 443 465 64 75
24-Aug 705 408 433 380 39 117.5
24-Sep 805 315 407 395 15 116
24-Oct 797 342 397 325 22 132.5
24-Nov 667 345 415 362 6 169
24-Dec 642 295 367 322 15 125
25-Jan 597 299 351 321 9 167
25-Feb 660 301 433 395 12 188
25-Mar 676 294 408 323 19.5 187.5
25-Apr 693 335 452 365 18 195.5
25-May 698 375 455 353 15 255
25-Jun 0 0 0 0 0 0
Total 7,752 3,724 4,561 4,091 234.5 1,548

Parks Division Monthly Report –May 2025 Page 6 of 9
Photographs of Work Performed in April 2025
Baseball Stands Painting
Before After
Fountain Installed

Parks Division Monthly Report –May 2025 Page 7 of 9
Gilmore house toilet install
Camera Cleaning for PD
Facilities Cleaning

Parks Division Monthly Report –May 2025 Page 8 of 9
Fountain Pump repair and install
Parking Barriers ( Railroad ties)
Tree removal

Parks Division Monthly Report –May 2025 Page 9 of 9
Holbrook-Palmer Park Channel weed control

Submitted by:

Interwest Consulting Group
Community Services
Monthly Report
May 2025
Town of Atherton
Building Department
80 Fair Oaks Ln.

Atherton, California 94027
Phone: (650) 752-0560

Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2024-25 2023-24
Total Construction Valuation1: $14,069,605 $225,277,297 $130,546,912 Plan Check Fees Collected: $38,352 $445,257 $344,948
Permit Fees Collected: $197,545 $1,438,253 $978,953
Other Fees Collected: $21,310 $152,245 $85,544
TOTAL: $257,207 $2,035,755 $1,409,445
Applications Received: 69 716 750
Residential:

New Single Family Residential Permits
Issued: 2 25 23
New Accessory Structures Issued: 15 207 176
Addition / Alteration Permits Issued: 7 102 116
Reroof / Water Well / Grading Permits
Issued: 19 173 161
Plumbing/Mechanical/Electrical
Permits Issued: 24 196 201
Demolition Permits Issued: 3 24 24
Non-Residential:

New Permits Issued: 2 6 0
TOTAL Permits Issued (2) 72 733 701
Inspections Performed: 734 7,951 6,515
Footnotes:
1 Valuation: For permitted projects during this period. 2 The total permits issued for each Fiscal Year reflect totals through the corresponding month

PLAN CHECK

INSPECTIONS

REVENUE

PERMITS
May-25

Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 62
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
Planning Commission met for their regular meeting on April 23, 2025, the following occurred.

Planning Commission Updates:

1.For Wednesday night's PC meeting, four Commissioners participated in-person (Chair Lane, Leugers, Levison, and Tonelli). V. Chair Polito was absent due to a prior conflict.

2.There was no general public comment.

Please find the summary below for the May 28, 2025 Planning Commission meeting :

1.For Wednesday night's PC meeting all five Commissioners participated in-person (Chair Lane, V. Chair Polito, Leugers, Levison, and Tonelli).
a.The Commission elected Eric Lane as the Chair and Bob Polito as vice-chair for the 25/26 year. Both votes were unanimous.

2.There was no general public comment.

3.The Commission approved meeting minutes.

4.Public Hearing Items:
a.General Plan consistency determination for the Capital Improvement Program for Fiscal Years 2024/25 through 2028/29. The Commission received a report on the Capital Improvement Program for FY24/25 through FY28/29 and found the program to be consistent with the General Plan. This decision was unanimous. During discussion the Commissioners expressed an interest in furthering their opportunities to participate in commenting directly on improvement areas.
b.Accessory Structure and Fencing Variances (VAR25-001) at 2 Dinkelspiel Station Lane (APN 060¬321¬220). The Commission voted unanimously to approve the variances needed for the Children's Garden project at the Library.

There was no public comment on this item.
c.Front and Rear Setback Variances (VAR24-003) and Tree Protection Zone Exceptions (PTPZ25¬ 00002) at 94 Palmer Lane (APN 060¬163¬290). The Commission voted unanimously to approve the variances and TPZ exceptions to facilitate the construction of a single-family dwelling, attached ADU and detached garage at this site.

There was no public comment on this item.
d Heritage Tree Removals (HTR25 001) at 18 Faxon Forest Road (APN 070 180 360) The applicant sought 23 5
155
32 14 11 26
Planning Projects
May 1, 2025 to May 31, 2025
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
May 1, 2025 to May 31, 2025
Site Visits

Summary of New Single Family Residential Permits Issued by Month 2025 2024 2023 2022 2021 2020
1 5 1 1 0 1
0 3 0 1 2 1
1 2 0 2 5 0
2 1 4 2 3 0
2 2 0 4 1 3
0 3 3 4 2
Jan. to June Totals 6 13 8 13 15 7
2 1 3 2 4
5 3 2 2 5
2 4 2 3 2
5 0 3 1 1
1 0 1 3 3
0 2 2 1 3
July to Dec Totals 15 10 13 12 18
6 28 18 26 27 25
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
53 10 10 0
64 5 5 0
5 3 3 0
5 3 0 0
Total Number of Plan Checks 127 0
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.

Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.

December
Total New SFD
Permits:

Plan Check Performance
May 1, 2025 to May 31, 2025
Major
Plan Check

Summary Graphs
89 76 95 75 65 88
64 42 88 88 77 71 71
50 62 53
105 68 87
35 50 68 66 49 83 83
548 543 522
715
767
950
668
607
795
694
763
736 736
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$4,550,746
$8,500,073
$14,588,655
$49,730,313
$29,398,259
$33,871,412
$10,141,645
$3,254,891
$14,933,367
$8,208,767
$14,933,367
$26,029,377
$14,069,605
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Valuation

Summary Graphs
$99,535
$145,756
$95,197
$83,774
$98,958
$187,509
$96,730 $210,803
$132,953 $150,074
$97,730
$182,287
$257,207
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Fees
$152,245
$604,450
$1,279,059
$2,035,754
$132,080
$530,400
$1,528,800
$2,191,280
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check
Fees
Permit Fees Total
YTD vs. Budgeted
FYTD 24-25
Budgeted 23-24

Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled

Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 3 2 15 15
Pemitted ADU 3 1 3 4 7 18 18
Finaled ADU 3 6 3 2 0 14 14
Entitled JADU 2 3 0 5 5
Pemitted JADU 0 1 2 5 5
Finaled JADU 1 0 0 1 1
Entitled SFR 1 0 2 1 3 6 6
Permitted SFR 0 1 2 5 5
Finaled SFR 5 1 3 11 11
2022 2023 2024 2025 2026 2027 Totals
Entitled ADU 53 35 26 15 129
Pemitted ADU 25 44 46 18 133
Finaled ADU 17 24 14 14 69
Entitled JADU 10 9 4 5 28
Pemitted JADU 5 8 0 5 18
Finaled JADU 0 2 7 1 10
Entitled SFR 20 17 26 6 69
Permitted SFR 26 18 28 5 77
Finaled SFR 17 29 11 11 68
1 Jan
3 0
1 1
0 May Sept
5 0
1 0
1 2

Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $250,000 6/1/2025 90 Almendral Ave 4/14/2021 4/14/2024 8/31/2024 $250,000 2/28/2025 57 Linda Vista 11/22/2021 4/10/2025 8/10/2025 $30,000
Total Penalties Deposited: $530,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.

Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $828,000.00
2023 $559,000.00
2024 $780,000.00
2025
Total to Date $3,648,000.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
May 1, 2025 to May 31, 2025
Forfieted Construction Time Limit Penalties

The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.

Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.

These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.

Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.

Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.

Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of May 2025
During this reporting period, there were 48 investigations. Of that total, 22 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.

Offenses included driving with a suspended license, misdemeanor warrant, possession of paraphernalia, DUI, restricted driver operating a vehicle without an interlock device, false vehicle registration tabs, hit and run, reckless driving, possession of marijuana while operating vehicle, criminal evading, and false identification.

Of the 1,971 total police incidents for the month, 1,195 were officer-initiated incidents. These incidents resulted in 671 citations being issued for vehicle code and other violations. Officers initiated 850 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.

Traffic Incidents
Overall, there were 345 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.

Traffic Collisions
There were 24 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.

Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of May.

Bicycle Traffic Stops
There were 12 bicycle related calls initiated during May. These calls were for improper lighting, red light violation, stop sign violation, failure to yield, and riding the wrong way, which resulted in 2 written warnings and 10 verbal warnings.

Criminal Activity and Suspicious Circumstances
The Department responded to 108 locations (some locations multiple times) for property crimes (22), person crimes (5), and incidents of suspicious circumstances (87).

Municipal Code Violations
The Department responded to approximately 28 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.

Holbrook Palmer Park
Holbrook Palmer Park had 87 incidents during this reporting period, 81 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for ordinance violations, found property, suspicious vehicles, a 911 call, a medical call, and an animal call.

Premise Watch
Officers completed 499 House/Vacation checks during the reporting period.

School Incidents
Officers responded to 195 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adopt a school visits.

Incidents of note from this reporting period:
• During the month, there were multiple physical altercations between students. • During the month, multiple bicycles were stolen.
• On 05/01, the SRO investigated a possible sexual assault. The possible assault occurred outside Atherton jurisdiction and was referred to the appropriate agency. • On 05/11, the SRO contacted an unhoused subject sleeping on a school campus. The subject was advised of trespass laws and left the school campus. • On 05/21, the SRO investigated a possible threat to school safety and the threat was unfounded.

The current reporting period is highlighted in the table below. All other columns represent the months preceding and prior year.

Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:

High, Medium, and Low.

High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.

Medium Priority calls are in-progress events without immediate danger to persons or property.

Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.

Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.

During the Reporting Period there were:

Priority Level Number of Calls Average Response Time Goal High 0 0:00 <4 minutes
Medium 346 5:25 <6 minutes
Low 264 4:34 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.

MONTH YEAR RESPONSE
TIME
April 2025 4:50
March 2025 6:31
February 2025 4:31
January 2025 5:33
December 2024 5:45
November 2024 5:50

Total Training Hours for the Reporting Period: 16 HOURS

NAME TRAINING/HOURS DATES
Magami POST Everyday Leadership/2 hours May 8
Magami POST Callers in Crisis/2 hours May 10
Magami POST Stress Management/2 hours May 11
Magami POST Courtroom Testimony/2 hours May 14
Davidovich Inner Perspectives/8 hours May 13
The table below depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:

Noise Ordinance Violations
Month Total
Reports Construction SingleFamily School Other In Violation Unable to
Locate
Jan 5 0 2 0 3 1 1
Feb 5 0 4 0 1 0 2
Mar 7 1 3 0 3 1 1
Apr 8 0 7 0 1 1 0
May 4 0 4 0 0 1 0
Jun
Jul
Aug
Sep
Oct
Nov
Dec

MONTH OFFICER INITIATED ACTIVITY CITATIONS
May 1,195 671
April 1,370 743
March 1,472 714
February 1,091 336
January 1,137 489
December 1,690 386

Drone Use
Month Total Deployments Suspicious
Person/Veh Traffic Collision Alarm Training/Test Other
Jan 12 1 0 3 7 1
Feb 23 3 1 3 15 1
Mar 21 4 0 6 9 2
Apr 20 2 1 5 8 4
May 29 3 2 15 3 6
Jun
Jul
Aug
Sep
Oct
Nov
Dec

Code Enforcement Activity Report
Summary:

2023 2024 2025
January 2,554,000 $ 1,283,765 $ 2,326,138 $
February 1,487,835 $ 1,581,542 $ 1,429,576 $
March 1,391,045 $ 1,715,865 $ 1,553,133 $
April 1,563,462 $ 1,935,667 $ 2,160,294 $
May 1,470,060 $ 1,978,239 $ 2,364,599 $
June 1,814,801 $ 1,208,355 $
July 3,169,593 $ 3,965,335 $
August 1,800,461 $ 3,403,932 $
September 1,887,973 $ 1,681,357 $
October 2,030,807 $ 2,499,762 $
November 2,505,689 $ 2,332,189 $
December 2,157,727 $ 1,695,376 $
23,833,453 $ 25,281,384 $ 9,833,740 $
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $3,169,593 $1,800,461 $1,887,973 $2,030,807 $2,505,689 $2,157,727 2024 $1,283,765 $1,581,542 $1,715,865 $1,935,667 $1,978,239 $1,208,355 $3,965,335 $3,403,932 $1,681,357 $2,499,762 $2,332,189 $1,695,376 2025 $2,326,138 $1,429,576 $1,553,133 $2,160,294 $2,364,599 $-
$500,000
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

ITEM NO. 2

TOWN OF ATHERTON
CLAIMS LIST MAY 2025
Previous Yr.

May 2025 May 2024
A/P Checks (#35699-35881)
Payroll Checks (#648-649)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 1,256,426
2,708
579,273
526,192
Amount
$997,843
1,683
501,860
476,853
MAY 2025 Total $ 2,364,599 $1,978,239
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 648-649 (payroll), and 35699-35881 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,364,599 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 648-649 (payroll), and 35699-35881 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,364,599 are true and correct and are authorized for payment. _______________________________
E. Lewis
Mayor, Town of Atherton

SOURCE OF FUNDS
May 2025 May 2024
101 General Fund $ 2,066,132 $1,845,519
105 Tennis Fund 856 32,188
201 Special Tax 19,221
202 Measure A 4,611 13,108
205 Measure W 1,035
213 Library Fund 21,755 21,821
401 GF Projects 241,579 39,013
610 Equipment Replacement 20,616
615 General Liability Fund 1,247 623
616 Employee Benefits Fund 6,768 6,746
TOTAL $ 2,364,599 $1,978,239

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35699 ADO PROFESSIONAL SOLUTIONS INC. 5/1/2025 13499514 General Fund Finance Temp Employee P. Morin Fin 4/21/25 -4/25/25 2,286.00 35699 Total 2,286.00
35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Accident (Pre-Tax) 221.10 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Cancer Ins(Pre-Tax) 82.02 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Dental Plan (Pre-Tax) 28.02 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Hosp. Conf. Id (Pre-Tax) 77.82 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Hosp.Conf.Id (After-Tax) 19.26 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Life Emp (After -Tax) 38.40 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Speci Health (After-Tax) 6.63 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Speci Health (Pre-Tax) 53.34 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac STD (After-Tax) 562.32 35700 AFLAC 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Aflac Vision Plan(Pre-Tax) 29.45 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Accident (Pre-Tax) 221.10 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Cancer Ins(Pre-Tax) 82.02 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Dental Plan (Pre-Tax) 28.02 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Hosp. Conf. Id (Pre-Tax) 77.82 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Hosp.Conf.Id (After-Tax) 19.26 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Life Emp (After -Tax) 38.40 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Speci Health (After-Tax) 6.63 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Speci Health (Pre-Tax) 53.34 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac STD (After-Tax) 562.32 35700 AFLAC 5/1/2025 502-04-2025 General Fund PR Batch 00502.04.2025 Aflac Vision Plan(Pre-Tax) 29.45 35700 Total 2,236.72
35701 AIR TREATMENT CORPORATION 5/1/2025 FS221246 General Fund DPW-Building Maint. Multistack Chiller System Preventative Maint Town Apr 2025 1,562.50 35701 AIR TREATMENT CORPORATION 5/1/2025 FS221246 Library Fund Multistack Chiller System Preventative Maint Library Apr 2025 1,041.66 35701 Total 2,604.16
35702 AMMON ESTHER 5/1/2025 2FR General Fund Refund Park Dep Inv#2FR, 3/6/25 615.00 35702 Total 615.00
35703 ARC DOCUMENT SOLUTIONS LLC 5/1/2025 12782042 General Fund Building (970) Large & (7603) Small Format Doc Scanning Bldg Apr 2025 1,821.26 35703 Total 1,821.26
35704 AT&T MOBILITY 5/1/2025 287287388102X04 General Fund Police Data Mobile Comm PD 3/12/25 -4/11/25 2,508.53 35704 Total 2,508.53
35705 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/1/2025 9329023 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities May 2025 1,902.08 35705 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/1/2025 9329023 Library Fund Landscape Maint Svcs Library May 2025 2,258.29 35705 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/1/2025 9329074 General Fund DPW-Park Maint. Landscape Maint Svcs HP Park May 2025 18,823.09 35705 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/1/2025 9329074 Tennis Fund Landscape Maint Svcs Tennis Court May 2025 855.88 35705 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/1/2025 9330246 General Fund DPW-Street Maint. Landscape Maint Svcs El Camino Real May 2025 2,600.00 35705 Total 26,439.34
35706 CALIFORNIA STATE DISBURSEMENT UNIT 5/1/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Garnishment 177.69 35706 Total 177.69
35707 CALL ONE INC 5/1/2025 2294621 General Fund Police (3) Poly In-Line Mute Switch, (10) Poly Clothing Clip PD Apr2025 93.79 35707 Total 93.79
35708 CHILDS SHARON 5/1/2025 004JB General Fund Refund Park Dep Inv#004JB, 10/25/24 1,230.00 35708 Total 1,230.00
35709 CINTAS CORPORATION NO. 2 5/1/2025 5264170005 General Fund Police First Aid Supplies PD Apr 2025 75.65 35709 Total 75.65
35710 COURT-ORDERED DEBT COLLECTIONS 5/1/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Court-Ordered Debt Collections 238.00 35710 Total 238.00
35711 CULLIGAN QUENCH 5/1/2025 INV08889640 General Fund Police Drinking Water Svc PD May 2025 125.19 35711 Total 125.19
Checks by Date - Detail by Check Number
For the Month of May 2025

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35712 DELTA DENTAL OF CALIFORNIA 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Dental Ins 3,903.91 35712 DELTA DENTAL OF CALIFORNIA 5/1/2025 BE006534689 General Fund Police Dental Adj D. Metzger PD May 2025 (56.98) 35712 DELTA DENTAL OF CALIFORNIA 5/1/2025 BE006534689 General Fund Police Dental Cancelled E. Madrigal PD Mar-May 2025 (168.69) 35712 DELTA DENTAL OF CALIFORNIA 5/1/2025 BE006534689 General Fund Dental Cobra J. Wade May 2025 182.56 35712 Total 3,860.80
35713 DONALDSON KYLE 5/1/2025 008JB General Fund Refund Park Dep Inv#008JB, 11/12/24 1,230.00 35713 Total 1,230.00
35714 GALLAGHER MICHAEL 5/1/2025 4/27/2025 General Fund Administration (5) pk Hot Coffee Paper Cup for Earth Day Event 4/27/25 69.17 35714 Total 69.17
35715 GRAINGER INC 5/1/2025 9469328414 General Fund DPW-Street Maint. (1) Portable Gas Air Compressor for Maint PW Apr 2025 2,646.95 35715 Total 2,646.95
35716 HDL COREN & CONE 5/1/2025 SIN049662 General Fund Finance Contract Svc Property Tax Fin Apr-Jun 2025 1,350.00 35716 Total 1,350.00
35717 HESLOP ESTHER 5/1/2025 002MG General Fund Refund Park Dep Inv#002MG, 3/7/25 1,230.00 35717 Total 1,230.00
35718 HUMBLE HUSTLER MASTERS INC 5/1/2025 000533 General Fund Police (45) Healthy Meal Program PD w/o 4/14/25 540.00 35718 HUMBLE HUSTLER MASTERS INC 5/1/2025 000534 General Fund Police (45) Healthy Meal Program PD w/o 4/21/25 540.00 35718 Total 1,080.00
35719 INTERSTATE TRAFFIC CONTROL PRODUCTS 5/1/2025 269157 General Fund DPW-Street Maint. (8) Round Sign Post, (6) 2" Pipe Coupler w/Set Screws PW Apr 2025 715.31 35719 Total 715.31
35720 JOE A. GONSALVES & SON 5/1/2025 162410 General Fund Administration RPPG Professional Legislative Svcs Admin Apr 2025 4,000.00 35720 Total 4,000.00
35721 JOY ADRIENNE 5/1/2025 001MG General Fund Refund Park Dep Inv#001MG, 1/4/25 615.00 35721 Total 615.00
35722 ODP BUSINESS SOLUTIONS LLC 5/1/2025 418883309001 General Fund Building (1) ct Wet Refills Cloths Bldg Apr 2025 24.82 35722 ODP BUSINESS SOLUTIONS LLC 5/1/2025 420342681001 General Fund Administration (1) ct Paper, (1) pk Sign Here Flags Admin Apr 2025 65.77 35722 Total 90.59
35723 PATRICK HAWKINS PRINTING INC. 5/1/2025 20961 General Fund Building (250) Bus Cards A. Sanders, J. Murphy & O. Reyes Bldg Apr 2025 148.97 35723 PATRICK HAWKINS PRINTING INC. 5/1/2025 20961 General Fund DPW-Engineering (250) Business Cards H. Luo PW Apr 2025 49.00 35723 PATRICK HAWKINS PRINTING INC. 5/1/2025 20965 General Fund City Council (250) Business Cards Mayor E. Lewis Council Apr 2025 68.59 35723 Total 266.56
35724 ROWELL ROBERT 5/1/2025 20 General Fund Refund Park Dep Inv#20, 12/14/24 600.00 35724 Total 600.00
35725 SAN JOSE BMW/VESPA 5/1/2025 281989 General Fund Police Renew Rear Tire off The Bike 2021 BMW PD Apr 2025 362.90 35725 Total 362.90
35726 SAN MATEO CNTY INFO SERV DEPT 5/1/2025 1YAT12503 General Fund Police (2) Microwave Mux DS0 PD Mar 2025 164.51 35726 Total 164.51
35727 TIMPSON MARYLUE 5/1/2025 31 General Fund Refund Park Dep Inv#31, 9/26/24 600.00 35727 Total 600.00
35728 TRIPEPI SMITH & ASSOCIATES INC. 5/1/2025 14577 General Fund Administration Newsletter Production 2024 Winter Edition Admin 3,550.00 35728 Total 3,550.00
35729 VARGAS ARMANDO 5/1/2025 4/30/2025 GF Projects
Construction of Historic Time Capsule Model Atherton Train Station Project (1st Pmt) 3,600.00
35729 Total 3,600.00
35730 VASQUEZ BERNABE 5/1/2025 4/28/2025 General Fund DPW-Park Maint. Painting Baseball Stands/Dug Out (50% Pmt) HP Park Apr 2025 5,650.00 35730 Total 5,650.00
35731 VISION SERVICE PLAN 5/1/2025 822703826 General Fund Police Vision Cancelled E. Madrigal Mar-May 2025 (37.44) 35731 VISION SERVICE PLAN 5/1/2025 822703826 General Fund Vision Cobra J. Wade May 2025 32.46 35731 VISION SERVICE PLAN 5/1/2025 501-04-2025 General Fund PR Batch 00501.04.2025 Vision Insurance 778.94 35731 Total 773.96
35732 WAGEWORKS INC. 5/1/2025 INV7759175 General Fund Police Healthcare FSA & Dep Care Admin Fee PD Apr 2025 195.20 35732 Total 195.20

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35733 WEST COAST ARBORISTS INC. 5/1/2025 228227 General Fund DPW-Street Maint.

Tree Maint Svcs Removed Large Hazardous Limbs Front Yard 187 James PW Streets 4/1/25 -4/15/25 1,966.20
35733 Total 1,966.20
35734 WIDMER MARY 5/1/2025 4/29/2025 General Fund Administration Leaf Blower Rebate M. Widmer Apr 2025 153.11 35734 Total 153.11
35735 ADO PROFESSIONAL SOLUTIONS INC. 5/8/2025 13505187 General Fund Finance Temp Employee P. Morin Fin 4/28/25 -5/2/25 2,460.03 35735 Total 2,460.03
35736 AIR TREATMENT CORPORATION 5/8/2025 FS221176 General Fund DPW-Building Maint. Perform Coil Leak Repairs for Multistack Systems Apr 2025 14,727.48 35736 Total 14,727.48
35737 AT&T CALNET 3 5/8/2025 000023383971 General Fund Police PD Radio Circuits BAN#9391061602 3/27/25 -4/26/25 643.70 35737 Total 643.70
35738 BRINK'S INCORPORATED 5/8/2025 12900535 General Fund Finance Armored Transportation Services Fin May 2025 363.27 35738 Total 363.27
35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund DPW-Park Program 150 Watkins (Fire Protection) 4/1/25 -4/30/25 46.83 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 3/25/25 -4/23/25 166.16 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund DPW-Park Program 150 Watkins 3/25/25 -4/23/25 782.83 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund Administration 80 Fair Oaks (2 Meter) Admin 3/4/25 -4/2/25 34.98 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund Building 80 Fair Oaks (2 Meter) Bldg 3/4/25 -4/2/25 34.98 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund Police 80 Fair Oaks (2 Meter) PD 3/4/25 -4/2/25 419.75 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund Planning 80 Fair Oaks (2 Meter) Plng 3/4/25 -4/2/25 34.98 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 3/4/25 -4/2/25 34.98 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund Administration 80 Fair Oaks Admin 3/4/25 -4/2/25 46.58 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund Building 80 Fair Oaks Bldg 3/4/25 -4/2/25 46.58 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund Police 80 Fair Oaks PD 3/4/25 -4/2/25 559.09 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund Planning 80 Fair Oaks Plng 3/4/25 -4/2/25 46.58 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund DPW-Engineering 80 Fair Oaks PW 3/4/25 -4/2/25 46.58 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund DPW-Street Maint. Alameda/Atherton 3/4/25 -4/2/25 373.95 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund DPW-Street Maint. El Camino Real M#62327517 3/4/25 -4/2/25 373.95 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 General Fund DPW-Street Maint. El Camino Real M#62514200 3/25/25 -4/23/25 373.95 35739 CAL WATER SERVICE 5/8/2025 4726166666/Apr2025 Library Fund Library (Irrigation) 3/4/25 -4/2/25 958.56 35739 Total 4,381.31
35740 CINTAS CORPORATION 5/8/2025 4222867157 General Fund Police (1) Active Scraper, (5) Traffic Mat PD Mar 2025 100.60 35740 CINTAS CORPORATION 5/8/2025 4228784895 General Fund Police (1) Active Scraper, (5) Traffic Mat PD Apr 2025 100.60 35740 Total 201.20
35741 CITY OF MENLO PARK 5/8/2025 4/8/2025 General Fund DPW-Street Maint.

Traffic Signal Energy & Maint Cost Share Valparaiso/University S/E Jan-Dec 2024 1,763.27
35741 Total 1,763.27
35742 CITY OF REDWOOD CITY 5/8/2025 WO#1099546 General Fund DPW-Street Maint.

Perform PM B Svc, Lubricant, Transmission Screen, ATF Fluid 2011 Ford Pick Up Truck PW Mar 2024 727.40
35742 Total 727.40
35743 COMMERCIAL CONTROLS CORPORATION 5/8/2025 12241 General Fund Police Building Systems Support & Maintenance PD May 2025 3,202.00 35743 Total 3,202.00
35744 COUNTY OF SAN MATEO 5/8/2025 ASC25-26 Athrtn General Fund Animal Care Shelter Construction Costs Share PD FY25/26 7,943.00 35744 Total 7,943.00
35745 DOUGLAS CHUNG KIM 5/8/2025 2909 GF Projects PM Services ECR Gap Closure Project Apr 2025 1,950.00 35745 DOUGLAS CHUNG KIM 5/8/2025 2910 GF Projects PM Services ECR Drainage Improvement Project Apr 2025 200.00 35745 Total 2,150.00
35746 DYNASTY CLEANERS 5/8/2025 Apr-25 General Fund Police Dry Cleaning Svcs PD Apr 2025 828.65 35746 Total 828.65
35747 ESRI 5/8/2025 900008672 General Fund DPW-Engineering ArcGIS Desktop Primary Maintenance PW 6/25/25 -6/30/25 70.09 35747 ESRI 5/8/2025 900008672 General Fund ArcGIS Desktop Primary Maintenance PW 7/1/25 -7/8/26 770.98 35747 ESRI 5/8/2025 900008672 General Fund DPW-Engineering ArcGIS Desktop Secondary Maintenance PW 6/25/25 -6/30/25 50.19 35747 ESRI 5/8/2025 900008672 General Fund ArcGIS Desktop Secondary Maintenance PW 7/1/25 -7/8/26 552.06

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35747 ESRI 5/8/2025 900008672 General Fund ArcGIS Online Creator Annual Subscription PW 7/9/25 -7/8/26 1,400.00 35747 ESRI 5/8/2025 900008672 General Fund ArcGIS Online Mobile Worker Annual Subscription PW 7/9/25 -7/8/26 400.00 35747 ESRI 5/8/2025 900008672 General Fund ArcGIS Online Viewer Annual Subscription PW 7/9/25 -7/8/26 1,250.00 35747 Total 4,493.32
35748 FASTSIGNS OF REDWOOD CITY 5/8/2025 395-60687 General Fund Police (2) Alarm Signs PD May 2025 76.92 35748 FASTSIGNS OF REDWOOD CITY 5/8/2025 395-60696 General Fund Police (1) Alarm Signs PD May 2025 49.45 35748 Total 126.37
35749 GRAINGER INC 5/8/2025 9481815844 General Fund DPW-Street Maint. (1) Generac Gasoline 3600W Portable Generator PW Apr 2025 965.08 35749 Total 965.08
35750 GUILD CRAFT BUILDER INC 5/8/2025 BP25-00151 General Fund Refund Recycling Dep BP25-00151, 50 Amador 13,731.00 35750 Total 13,731.00
35751 INTERSTATE TRAFFIC CONTROL PRODUCTS 5/8/2025 269201 Measure A (26) Traffic Signs PW Apr 2025 2,312.46 35751 INTERSTATE TRAFFIC CONTROL PRODUCTS 5/8/2025 269202 Measure A (8) Traffic Signs PW Apr 2025 1,355.16 35751 Total 3,667.62
35752 IRON MOUNTAIN INC 5/8/2025 KJMJ166 General Fund Police Onsite Shredding Svcs PD 3/26/25 -4/22/25 324.62 35752 Total 324.62
35753 LEUGERS JERRY 5/8/2025 Apr-25 General Fund Police Generator Repair/Clean Fuel ADAPT PD Apr 2025 142.50 35753 Total 142.50
35754 MAZE & ASSOCIATES 5/8/2025 54018 General Fund Finance GANN Limit Report Interim Audit FY 2025 1,095.00 35754 MAZE & ASSOCIATES 5/8/2025 54018 General Fund Finance Basic Fin Stm & Memo on Internal Control Interim Audit FY 2025 26,645.00 35754 MAZE & ASSOCIATES 5/8/2025 54018 Measure A Measure A Report Interim Audit FY 2025 943.00 35754 MAZE & ASSOCIATES 5/8/2025 54018 Measure W Measure W Report Interim Audit FY 2025 1,035.00 35754 Total 29,718.00
35755 ODP BUSINESS SOLUTIONS LLC 5/8/2025 418095736001 General Fund Building (1) Phone Charge Cable Bldg Apr 2025 16.07 35755 ODP BUSINESS SOLUTIONS LLC 5/8/2025 418096096001 General Fund Building (1/3) ct Paper Bldg Apr 2025 18.23 35755 ODP BUSINESS SOLUTIONS LLC 5/8/2025 418096096001 General Fund DPW-Engineering (1/3) ct Paper PW Eng Apr 2025 18.22 35755 ODP BUSINESS SOLUTIONS LLC 5/8/2025 418096096001 General Fund Planning (1/3) ct Paper Plng Apr 2025 18.23 35755 Total 70.75
35756 PACIFIC PENINSULA GROUP 5/8/2025 APW24-00276 General Fund Refund Road Bond Dep APW24-00276, 268 Polhemus 5,000.00 35756 PACIFIC PENINSULA GROUP 5/8/2025 APW24-00277 General Fund Refund Road Bond Dep APW24-00277, 268 Polhemus 2,500.00 35756 Total 7,500.00
35757 PARIMAL & JESSICA PATEL 5/8/2025 BP21-00465 General Fund Refund Temp Occ Dep BP21-00465, 61 Tuscaloosa 5,000.00 35757 Total 5,000.00
35758 PENINSULA UNIFORMS & EQUIPMENT 5/8/2025 215292 General Fund Police Uniforms -(1) Name Plate, (3) Scarab Cutter, (1) Restraints Tri Fold J. Fong PD 160.20
35758 PENINSULA UNIFORMS & EQUIPMENT 5/8/2025 215531 General Fund Police Uniforms -(2) Acoustic Audio Tubeless M. Mijangos PD Apr 2025 98.78 35758 Total 258.98
35759 PET FOOD EXPRESS 5/8/2025 09-2504LM General Fund Police (2) Dog Foods K9 Maverick I. Davidovich PD May 2025 99.20 35759 PET FOOD EXPRESS 5/8/2025 17-2504BEL General Fund Police (4) Dog Food, (1) Poop Bag K9 Jessie D. Romero PD Apr 2025 174.63 35759 Total 273.83
35760 PG&E 5/8/2025 11940786962/April2025 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber Apr 2025 573.99 35760 PG&E 5/8/2025 11940786962/April2025 General Fund Building Civic Center 80 Fair Oaks Bldg Apr 2025 573.99 35760 PG&E 5/8/2025 11940786962/April2025 Library Fund Civic Center 80 Fair Oaks Library Apr 2025 9,183.99 35760 PG&E 5/8/2025 11940786962/April2025 General Fund Police Civic Center 80 Fair Oaks PD Apr 2025 11,480.00 35760 PG&E 5/8/2025 11940786962/April2025 General Fund Planning Civic Center 80 Fair Oaks Plng Apr 2025 573.99 35760 PG&E 5/8/2025 11940786962/April2025 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW Apr 2025 573.99 35760 PG&E 5/8/2025 56788311910/Apr2025 General Fund DPW-Park Program Activity Bldg 150 Watkins 3/28/25 -4/27/25 407.79 35760 PG&E 5/8/2025 56788311910/Apr2025 General Fund DPW-Park Program Modular Bldg 150 Watkins 3/28/25 -4/27/25 1,637.41 35760 PG&E 5/8/2025 56788311910/Apr2025 General Fund DPW-Park Maint. Pump 150 Watkins 3/28/25 -4/27/25 692.65 35760 PG&E 5/8/2025 56788311910/Apr2025 General Fund DPW-Street Maint. Signal Marsh-Middlefield 3/25/25 -4/22/25 80.68 35760 PG&E 5/8/2025 56788311910/Apr2025 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 3/25/25 -4/22/25 99.25 35760 PG&E 5/8/2025 56788311910/Apr2025 General Fund DPW-Street Maint. Street Lights 3/29/25 -4/28/25 5,477.68

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35760 PG&E 5/8/2025 56788311910/Mar2025 General Fund DPW-Park Program Activity Bldg 150 Watkins 2/27/25 -3/27/25 384.42 35760 PG&E 5/8/2025 56788311910/Mar2025 General Fund DPW-Park Program Modular Bldg 150 Watkins 2/27/25 -3/27/25 703.54 35760 PG&E 5/8/2025 56788311910/Mar2025 General Fund DPW-Park Maint. Pump150 Watkins 2/27/25 -3/27/25 367.50 35760 PG&E 5/8/2025 56788311910/Mar2025 General Fund DPW-Street Maint. Signal Marsh-Middlefield 2/22/25 -3/24/25 106.30 35760 PG&E 5/8/2025 56788311910/Mar2025 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 2/22/25 -3/24/25 86.66 35760 PG&E 5/8/2025 56788311910/Mar2025 General Fund DPW-Street Maint. Street Lights 2/28/25 -3/28/25 5,299.84 35760 PG&E 5/8/2025 PGE-MTPL/Apr2025 General Fund DPW-Park Maint. Acct0896302362-0 160 Watkins (Gilmore House) 3/24/25 -4/21/25 233.85 35760 PG&E 5/8/2025 PGE-MTPL/Apr2025 General Fund DPW-Street Maint. Acct3457969588-2 El Camino/Atherton Signal 3/22/25 -4/21/25 161.33 35760 PG&E 5/8/2025 PGE-MTPL/Apr2025 General Fund DPW-Street Maint. Acct8029699924-8 330 El Camino (Beacon Lights) 3/20/25 -4/17/25 57.88 35760 PG&E 5/8/2025 PGE-MTPL/Apr2025 General Fund DPW-Street Maint. Acct9291302548-9 Dinkelspiel (Corp Ofc/Storage) 3/21/25 -4/20/25 50.96 35760 Total 38,807.69
35761 PITNEY BOWES BANK INC. 5/8/2025 PBP#38852315 General Fund Interdepartmental Postage Meter Refill Town Apr 2025 806.75 35761 Total 806.75
35762

PITNEY BOWES GLOBAL FINANCIAL SERVICES
LLC 5/8/2025 3107206744 General Fund Interdepartmental
Lease Digital Mailing System SendPro C Series -Version 4 Town 3/1/25 - 5/30/25 303.09
35762 Total 303.09
35763 PLAN JPA 5/8/2025 PLAN-0254 General Liability Fund GL Claim# 4A230521TQH Mar 2025 1,247.00 35763 Total 1,247.00
35764 PROBOLSKY RESEARCH LLC 5/8/2025 25-129 General Fund Administration Community Survey Project Admin FY 2025 19,000.00 35764 Total 19,000.00
35765 RADONICH CORP 5/8/2025 S2406421 General Fund Interdepartmental Service Charge Rerouted The Presentation Connection To Working USB Port Both Conf Room Sep 2024 456.00
35765 Total 456.00
35766 RICHARDSON DOUG 5/8/2025 May 5 2025 General Fund Police (1) Office Chair D. Richardson PD May 2025 164.80 35766 Total 164.80
35767 SAN MATEO CNTY CONTROLLERS OFFICE 5/8/2025 Apr-25 General Fund Allocation of Parking Penalties PD Apr 2025 498.20 35767 Total 498.20
35768 SAN MATEO CNTY FORENSIC LAB 5/8/2025 PS-INV104807 General Fund Police Forensic Lab (1) Phlebotomy Svc PD Apr 2025 275.00 35768 Total 275.00
35769 SBRK FINANCE HOLDINGS INC. 5/8/2025 INV-020676 General Fund Springbrook Software Maint & Support Fin 7/1/25 -6/30/26 25,414.60 35769 Total 25,414.60
35770 SCA OF CA LLC 5/8/2025 25000368 General Fund DPW-Street Maint. Street Sweeping Svc PW Apr 2025 2,249.10 35770 Total 2,249.10
35771 SUTTER EAP 5/8/2025 20250331 General Fund Interdepartmental Employee Assistance Program Mar 2025 320.00 35771 Total 320.00
35772 SYSERCO INC. 5/8/2025 17080 Library Fund Svc Support Program Energy Maint System Library May 2025 826.63 35772 SYSERCO INC. 5/8/2025 17080 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town May 2025 1,928.79 35772 Total 2,755.42
35773 TERRYBERRY 5/8/2025 S70381 General Fund Administration Emp Recognition Award 5 Yrs Svc (1) Wireless Sound Bar J. Yamsuan Admin Mar 2025 169.65
35773 TERRYBERRY 5/8/2025 S70382 General Fund Administration Emp Recognition Award 5 Yrs Svc (1) JBT Tune Headphones J. Taylor Admin Mar 2025 142.15
35773 Total 311.80
35774 THE CITIES GROUP 5/8/2025 1/1/25-6/30/25 General Fund Group Life/ADD 1/1/25 -6/30/25 3,152.04 35774 THE CITIES GROUP 5/8/2025 1/1/25-6/30/25 General Fund LTD Program Assessment 1/1/25 -6/30/25 4,619.07 35774 Total 7,771.11
35775 TOPCS 5/8/2025 BP25-00077 General Fund Refund Recycling Dep BP25-00077, 160 Austin 9,534.41 35775 Total 9,534.41
35776 TOSHIBA FINANCIAL SERVICES 5/8/2025 39150362 General Fund Building (1/3) Lease Toshiba e-Studio5525AC Copier Bldg May 2025 243.91 35776 TOSHIBA FINANCIAL SERVICES 5/8/2025 39150362 General Fund DPW-Engineering (1/3) Lease Toshiba e-Studio5525AC Copier PW Eng May 2025 243.90 35776 TOSHIBA FINANCIAL SERVICES 5/8/2025 39150362 General Fund Planning (1/3) Lease Toshiba e-Studio5525AC Copier Plng May 2025 243.91 35776 Total 731.72
35777 TURBO DATA SYSTEMS INC 5/8/2025 45613 General Fund Police Electronic Citation Processing PD Apr 2025 88.34

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35777 TURBO DATA SYSTEMS INC 5/8/2025 45614 General Fund Police (10) Lease E-Cite PD Apr 2025 2,760.94 35777 TURBO DATA SYSTEMS INC 5/8/2025 45615 General Fund Police Traffic Citation Processing PD Apr 2025 1,104.00 35777 Total 3,953.28
35778 WRIGHT GARDNER LLC 5/8/2025 66919 General Fund Administration Indoor Plant Svcs Town Hall's Lobby Admin May 2025 463.23 35778 Total 463.23
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund City Council (1) Fleece Jacket w/Town Logo Council Member Mar 2025 74.37 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (1) Self Inking Date Stamp for Earth Day 4/27/25 75.46 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (1) Medium Feather Flag Kit, (1) Water Weight Bag, (1) Cross Base, (1) Sidewalk Poster, (1) Ground Spike for Earth Day 4/27/25 314.25 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Interdepartmental (25) Adobe Pro Subscription Mar 2025 599.75 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (3) pk Diet Coke Admin Apr 2025 21.27 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (1) pk Dr Pepper Mini Admin Apr 2025 47.02 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (3) bx Lotus Biscoff Cookies, (4) pk Sprite Zero, (4) pk Coke Zero, (3) pk Oreo Cookies Admin Apr 2025 165.02
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Interdepartmental Canva Subscription Apr 2025 72.70 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund City Council Dinner for Council Meeting Apr 2025 409.17 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund City Council Dinner for Council Meeting Apr 2025 370.76 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Interdepartmental Doodle Pro Subscription Apr 2025 83.40 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Interdepartmental Business Dropbox Apr 2025 54.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Interdepartmental Business Dropbox Mar 2025 90.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration Microsoft Subscription A. Suber Mar 2025 0.34 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (2) Poster Sign for Earth Day 4/27/25 155.34 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (1) Graphic Design for Earth Day 4/27/25 80.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration Pizza for Team Lunch Admin April 2025 61.53 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration Capelo's Barbecue for Team Lunch PW & MCE Admin Apr 2025 173.12 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (3) pk Frito Lay Party Mixed, (1) pk Cheez-It Cheese Crackers Admin Apr 2025 87.71
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Administration (1) pk Mixed Nuts, (1) pk Instant Oatmeal Admin Mar 2025 86.44 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 1649/4-22-25AS General Fund Interdepartmental Vista Social.com Subscription Mar 2025 30.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) pk AAA Battery, (1) pk Wood Clipboard, (2) pk Printable Name Tags PD Apr 2025 65.17
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) Laptop Case Bag PD Apr 2025 31.27 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) USB Adapter, (1) Planner, (2) pk Pens PD Apr 2025 63.36 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (10) Paper Reams PD Apr 2025 67.76 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) ct Cold Drink Paper Cups PD Apr 2025 10.93 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police Fresh Fruits Healthy Snacks PD Mar 2025 54.16 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) pk Hot Coffee Paper Cups PD Apr 2025 26.79 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (340) Color Prints Annual Report PD Mar 2025 14.06 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) pk 3" Ring Binders, (1) pk Paper Clips, (1) pk 1" Ring Binders PD Apr 2025 57.99 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (500) Stickers Therapy Dog Emmy PD Apr 2025 172.40 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) pk Toner - Cyan, Magenta, Yellow PD Apr 2025 404.46 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) Business Prime Annual Membership -Essentials PD Apr 2025 141.09 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) Camcorder Returned for Menlo Fire ADAPT Mar 2025 (159.30) 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) Gas Mask Pouch SWAT D. Romero Mar 2025 111.86 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police Grooming Svc Therapy Dog Emmy J. Fong PD Apr 2025 108.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police Fresh Fruits Healthy Snacks PD Apr 2025 247.92 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police Fresh Fruits Healthy Snacks PD Apr 2025 315.93 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police Mailchimp Subscription ADAPT PD Mar 2025 51.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (1) Shop Light for Armory PD Mar 2025 43.74 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (2) Seasonal BQT, (1) Pecan Kringle, (2) Blueberry, (15) ea Banana for Dispatch Appreciation Week PD Apr 2025 56.09
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police Reg Fee Supervisor's Seminar J. Taylor PD 8/11/25 -8/12/25 389.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 3850/4-22-25PD General Fund Police (200) B-27E Water Resistant, (100) Swat Team Trng Water Resis, (50) Skill Builder Target for Training PD Mar 2025 540.85
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund DPW-Engineering (1) Privacy Screen Filter H. Luo, (2) pk Almonds Snacks Nuts PW Apr 2025 106.08 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund DPW-Park Maint. (1) Variety Valley Oats Bar, (1) Drinks for Arbor Day Apr 2025 21.98 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund Building (1/3) pk Protein Bar, (1/3) bx Popcorn, (1/3) bx Potato Chips, (2/3) dz Thomas Bagels, (1/3) Cream Cheese, (1/3) Sparkling Water Bldg Apr 2025 108.70 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund DPW-Engineering (1/3) pk Protein Bar, (1/3) bx Popcorn, (1/3) bx Potato Chips, (2/3) dz Thomas Bagels, (1/3) Cream Cheese, (1/3) Sparkling Water PW Eng Apr 2025 108.70
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund Planning (1/3) pk Protein Bar, (1/3) bx Popcorn, (1/3) bx Potato Chips, (2/3) dz Thomas Bagels, (1/3) Cream Cheese, (1/3) Sparkling Water Plng Apr 2025 108.71 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund Building (2/3) Peet's Coffee K-Cup Pods, (1/3) Coffee Mate Creamer Bldg Mar 2025 31.48 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund DPW-Engineering (2/3) Peet's Coffee K-Cup Pods, (1/3) Coffee Mate Creamer PW Eng Mar 2025 31.48
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund Planning (2/3) Peet's Coffee K-Cup Pods, (1/3) Coffee Mate Creamer Plng Mar 2025 31.48 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL Library Fund (3) pk 4" Door Stopper PW Mar 2025 45.90 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund DPW-Engineering (1) pk Compostable Forks, (1) pk Hand Sanitizer, (1) Privacy Screen Filter W.

Burse PW Apr 2025 138.86
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund DPW-Building Maint. (4) Reflective Aluminum Signs PW Apr 2025 254.84 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4525/4-22-25HL General Fund DPW-Engineering (3) Pizza & Salad for Park & Recreation Committee's Meeting Apr 2025 151.16 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police (2) pk Emergency Blanket ADAPT PD Apr 2025 153.10 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police (4) pk Hot Coffee Paper Cups PD Apr 2025 137.96 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police (1) pk Cold Drink Paper Cups Apr 2025 29.52 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police (4) pk Flushable Wipes PD Apr 2025 131.20 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police Reg Fee Anger Mgmt Trng E. Rivera PD Mar 2025 285.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police (2) ca Bottle Water, (1) ca Spindrift, (1) ca Gatorade, (1) pk Plates for 2 Days PD Trng Apr 2025 79.52
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police Capelo's Barbecue Dispatch Appreciation Lunch PD Apr 2025 174.12 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police (1) Toilet Plunger Drain Clog Remover Gilmore House HP Park Apr 2025 27.55 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 4635/4-22-25DL General Fund Police TLO-TransUnion Search Svc PD Apr 2025 75.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 6235/4-22-25WB General Fund DPW-Park Maint. (1) Brushed Set, (1) Caulk, (1) Oxid Drilling PW Apr 2025 249.86 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 6235/4-22-25WB General Fund DPW-Street Maint. (1) Tool Box, (1) USB, (1) Folding Utility PW Mar 2025 109.29 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 6235/4-22-25WB General Fund DPW-Street Maint. (1) bx Large Gloves, (1) pk AA Battery, (1) Socked Set, (1) Sweeper PW Apr 2025 143.75
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 6235/4-22-25WB Library Fund (1) Outdoor Grade Engraved Sign for Heritage Room Mar 2025 18.50 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 6235/4-22-25WB General Fund DPW-Street Maint. Monthly Trng Workshop & Gen Meeting W. Burse PW Apr 2025 25.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7361/4-22-25GR General Fund Administration 85K Maint Svc 2021 Toyota RAV4 CM G. Rodericks Apr 2025 136.64 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7361/4-22-25GR General Fund Administration (1) Calendly's Scheduling Subscriptions CM G. Rodericks Admin 3/24/25 - 3/24/26 96.00
35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7361/4-22-25GR General Fund Administration Canva Subscriptions CM G. Rodericks Apr 2025 119.99 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7361/4-22-25GR General Fund Administration Incorrect Card Used/Reimbursed CM Mar 2025 73.71 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7361/4-22-25GR General Fund Administration The Wall Street Journal CM G. Rodericks Apr 2025 38.99 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7603/4-22-25EM General Fund Police Apple Monthly Storage Fees E. Madrigal PD Mar 2025 0.99 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7603/4-22-25EM General Fund Police (1) 5 Qt Spare Motor Oil for Patrol Veh PD Mar 2025 38.40 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7629/4-22-25CSM General Fund Administration (1) Audio Setup & Music Entertainment Earth Day 4/27/25 845.00 35779 IMPAC. GOVERNMENT SERVICES 5/8/2025 7629/4-22-25CSM General Fund Administration Zoom Video Comm Subscription Apr 2024 378.90

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35779 Total 10,373.54
35780 97 SANTIAGO LLC 5/15/2025 APW24-00273 General Fund Refund Road Bond Dep APW24-00273, 240 Valparaiso 2,500.00 35780 Total 2,500.00
35781 ADO PROFESSIONAL SOLUTIONS INC. 5/15/2025 13512082 General Fund Finance Temp Employee P. Morin Fin 5/5/25 -5/9/25 2,413.00 35781 Total 2,413.00
35782 ADVANCED LISTING SERVICES INC. 5/15/2025 12533 General Fund Planning Ownership Listings (254) Fold, Stuff & Mail Public Notice Plng Nov 2024 1,306.50 35782 ADVANCED LISTING SERVICES INC. 5/15/2025 12577 General Fund Planning Ownership Listings (3192) Fold, Stuff & Mail Inclusionary Housing Program Plng Dec 2024 9,576.00
35782 ADVANCED LISTING SERVICES INC. 5/15/2025 12582 General Fund Planning Ownership Listings (178) Fold, Stuff & Mail Public Notice 72 Barry, 37/53 Euclid Plng Jan 2025 1,135.50
35782 ADVANCED LISTING SERVICES INC. 5/15/2025 12584 General Fund Planning Ownership Listings (7454) Fold, Stuff & Mail Project Under Consideration Plng Jan 2025 22,362.00
35782 ADVANCED LISTING SERVICES INC. 5/15/2025 12624 General Fund Planning Citywide Mailing (7456) Fold, Stuff & Mail Adopting Amendments to The Housing Element Plng Feb 2025 22,368.00
35782 ADVANCED LISTING SERVICES INC. 5/15/2025 12684 General Fund Planning Ownership Listing (120) Fold, Stuff & Mail Public Notice 5 Callado, 37/53 Euclid Plng Mar 2025 766.00
35782 ADVANCED LISTING SERVICES INC. 5/15/2025 12727 General Fund Planning Ownership Listing (99) Fold, Stuff & Mail Public Notice 99 Edwards, 170 Atherton Plng Apr 2025 662.75
35782 Total 58,176.75
35783 ALLIANT INSURANCE SERVICES INC. 5/15/2025 Oct-Dec2024 General Fund Special Park Event Liability Insurance Oct-Dec 2024 619.00 35783 Total 619.00
35784 ALTA PLANNING & DESIGN INC. 5/15/2025 0002025.011-1 GF Projects Bicycle & Pedestrian Master Plan Update Feb-Mar 2025 10,252.50 35784 ALTA PLANNING & DESIGN INC. 5/15/2025 0002025.011-2 GF Projects Bicycle & Pedestrian Master Plan Update Apr 2025 12,999.65 35784 Total 23,252.15
35785 AT&T CALNET 3 5/15/2025 000024311126 General Fund Police BAN Account #9391080028 PD Apr 2025 1,631.76 35785 Total 1,631.76
35786 BRIGHTVIEW LANDSCAPE SERVICES INC. 5/15/2025 9350368 General Fund DPW-Building Maint. Replaced Valve -Stuck/Frozen Valve Town Center PW Apr 2025 505.00 35786 Total 505.00
35787 CALIFORNIA STATE DISBURSEMENT UNIT 5/15/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Garnishment 177.69 35787 Total 177.69
35788 CAPITAL PROGRAM MANAGEMENT INC 5/15/2025 23-13-15 GF Projects PM Upper Atherton Channel Assessment & Relining Project Apr 2025 6,711.50 35788 Total 6,711.50
35789 CHRISTOPHER ZAMMIT 5/15/2025 3757 Equipment Replacement Police Auto Body Repair & Paint Front Bumper & Grille, Lamps, Radiator, Cooling 2022 Toyota Camry PD Apr 2025 16,100.92
35789 Total 16,100.92
35790 CINTAS CORPORATION NO. 2 5/15/2025 5269058101 General Fund Police First Aid Supplies PD May 2025 172.54 35790 Total 172.54
35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Airfare SLI# 3/8 Trng K. Cisco 4/23/25 -4/26/25 266.97 35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Lodging SLI# 3/8 Trng K. Cisco PD 4/23/25 -4/26/25 492.81 35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Lyft SLI# 3/8 Trng K. Cisco PD 4/23/25 18.57 35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Lyft SLI# 3/8 Trng K. Cisco PD 4/26/25 33.50 35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Meal SLI# 3/8 Trng K. Cisco PD 4/23/25 15.78 35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Meal SLI# 3/8 Trng K. Cisco PD 4/24/25 52.87 35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Meal SLI# 3/8 Trng K. Cisco PD 4/24/25 38.95 35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Meal SLI# 3/8 Trng K. Cisco PD 4/25/25 62.87 35791 CISCO KRISTY 5/15/2025 4/23/25-4/26/25 General Fund Police Uber SLI# 3/8 Trng K. Cisco PD 4/26/25 63.20 35791 Total 1,045.52
35792 COMCAST BUSINESS 5/15/2025 5/10/25-6/9/25 General Fund Interdepartmental Internet Service Town 5/10/25 -6/9/25 236.14 35792 Total 236.14
35793 DE LAGE LANDEN FINANCIAL SERVICES INC. 5/15/2025 590188957 General Fund Police Lease Sharp BP-70M36 Copier PD May 2025 238.67 35793 DE LAGE LANDEN FINANCIAL SERVICES INC. 5/15/2025 590197523 General Fund Police Lease Sharp MX-4071 Copier PD May 2025 246.87 35793 Total 485.54

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35794 DUCKY'S CAR WASH LLC 5/15/2025 Apr-25 General Fund Police Car Wash Svcs PD Apr 2025 402.15 35794 Total 402.15
35795 EAST BAY VIVARIUM LLC 5/15/2025 Apr 27 2025 General Fund Administration Addt'l Hrs & Mileage Reptile Show Presentation Earth Day 4/27/25 450.00 35795 Total 450.00
35796 EMBARCADERO MEDIA 5/15/2025 83417 General Fund Administration Legal Ad Town's Annual Waste Wise Event 4/12/25 195.00 35796 EMBARCADERO MEDIA 5/15/2025 83417 General Fund Administration Legal Ad Town's Annual Waste Wise Event 4/5/25-4/11/25 378.00 35796 EMBARCADERO MEDIA 5/15/2025 83417 General Fund DPW-Engineering Legal Ad Notice of Bids 2025 Sping Patching & Overlay Project 4/18/25 1,120.00 35796 EMBARCADERO MEDIA 5/15/2025 83417 General Fund DPW-Engineering Legal Ad Notice of Bids 2025 Sping Patching & Overlay Project 4/25/25 1,120.00 35796 EMBARCADERO MEDIA 5/15/2025 83417 General Fund Planning Legal Ad Planning Commission Meeting Plng 4/23/25 840.00 35796 EMBARCADERO MEDIA 5/15/2025 83417 General Fund Administration Legal Ad Notice of Public Hearing Admin 5/21/25 420.00 35796 Total 4,073.00
35797 FASTSIGNS OF REDWOOD CITY 5/15/2025 395-60699 General Fund Police (1) Alarm Sign May 2025 49.45 35797 Total 49.45
35798 FOLGER GRAPHICS INC 5/15/2025 143738 General Fund Administration (2575) Athertonian Newsletters Spring 2025 3,385.54 35798 Total 3,385.54
35799 GRAINGER INC 5/15/2025 9488999476 General Fund DPW-Street Maint. (1) Automatic Chain Saw PW Apr 2025 878.32 35799 Total 878.32
35800 HUMBLE HUSTLER MASTERS INC 5/15/2025 000544 General Fund Police (45) Healthy Meal Program PD w/o 4/28/25 540.00 35800 HUMBLE HUSTLER MASTERS INC 5/15/2025 000545 General Fund Police (45) Healthy Meal Program PD w/o 5/5/25 540.00 35800 Total 1,080.00
35801 KBM OFFICE EQUIPMENT INC. 5/15/2025 133020 General Fund Planning Workstation Configuration Plng Apr 2025 6,845.91 35801 Total 6,845.91
35802 LN CURTIS & SONS 5/15/2025 INV945209 General Fund Police (1) Name Tape w/Velcro & Embroided Text, (1) Large Back Patch K. Shum PD May 2025 68.93
35802 Total 68.93
35803 LUXOR FLOORS INC 5/15/2025 9382 GF Projects Carpet Disposal & Flooring Installation Art Room HP Park Feb 2025 14,388.29 35803 LUXOR FLOORS INC 5/15/2025 9387 GF Projects Carpet Disposal & Flooring Installation Main House HP Park Feb 2025 22,971.35 35803 LUXOR FLOORS INC 5/15/2025 9389 GF Projects
Carpet Disposal and Flooring Installation Jennings Pavilion HP Park Feb 2025 19,043.91
35803 LUXOR FLOORS INC 5/15/2025 9742 GF Projects Underlayment Installation Main House Upstairs HP Park Apr 2025 10,023.50 35803 Total 66,427.05
35804 MCE CORPORATION 5/15/2025 2504016 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Apr 2025 7,225.91 35804 MCE CORPORATION 5/15/2025 2504016 General Fund DPW-Park Maint. Contract Maint Svcs HP Park Apr 2025 40,832.40 35804 MCE CORPORATION 5/15/2025 2504016 Library Fund Contract Maint Svcs Library Apr 2025 1,650.54 35804 MCE CORPORATION 5/15/2025 2504016 General Fund DPW-Park Program Contract Maint Svcs Park Events HP Park Apr 2025 4,486.60 35804 MCE CORPORATION 5/15/2025 2504016 General Fund DPW-Street Maint. Contract Maint Svcs Streets PW Apr 2025 14,587.25 35804 Total 68,782.70
35805 MEHTA SHAILESH 5/15/2025 May 13 2025 General Fund Replaced Stale Chk#27476 Road Bond Dep APW20-00286, 222 Camino Al Lago 2,500.00
35805 Total 2,500.00
35806 MIKE SMITH CONSTRUCTION INC. 5/15/2025 BP20-00837 General Fund Refund Recycling Dep BP20-00837, 90 Almendral 1,000.00 35806 Total 1,000.00
35807 MIP V WASTE (ECI) AIV LP 5/15/2025 420252066 General Fund Administration (30) Yd Z-Best Organic Compost Blend Cyd Admin Apr 2025 886.74 35807 Total 886.74
35808 MORTENSEN ANDERS 5/15/2025 5/8/2025 General Fund Replaced Stale Chk#27334 Recycling Dep BP18-00751, 117 Middlefield 1,000.00 35808 Total 1,000.00
35809 MUNISERVICES LLC 5/15/2025 INV06-020889 General Fund Finance Business License Admin Svcs Fin Apr 2025 1,675.00 35809 Total 1,675.00
35810 NEO EVENTS LLC 5/15/2025 6MG General Fund Refund Park Dep Inv# 6MG, 4/26/25 1,230.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35810 Total 1,230.00
35811 NORTH AMERICAN RESCUE HOLDINGS LLC 5/15/2025 IN889771 General Fund Police (12) Tourniquet, (1) Hemorage for Trng PD Apr 2025 933.87 35811 Total 933.87
35812 PACIFIC PENINSULA GROUP 5/15/2025 APW24-00341 General Fund Refund Road Bond Dep APW24-00341, 268 Polhemusa 2,500.00 35812 Total 2,500.00
35813 PAWINGTON LLC 5/15/2025 5/9/2025 General Fund Replaced Stale Chk#31145 (8) Large Suite K9 Jessie D. Romero 520.00 35813 Total 520.00
35814

PITNEY BOWES GLOBAL FINANCIAL SERVICES
LLC 5/15/2025 3107216752 General Fund Interdepartmental Lease Digital Mailing System 3/30/25 -6/29/25 752.49 35814 Total 752.49
35815 PLEMONS CONSTRUCTION 5/15/2025 BP22-00051 General Fund Refund 2nd Utility Dep BP22-00051, 98 Laburnum 5,000.00 35815 Total 5,000.00
35816 RADONICH CORP 5/15/2025 S2500041 General Fund Interdepartmental Town Hall AV Basic Equip Adjustment & Event Support Mar 2025 2,884.00 35816 Total 2,884.00
35817 SACRED HEART SCHOOLS 5/15/2025 26 General Fund Refund Park Dep Inv# 26, 2/26/25 600.00 35817 SACRED HEART SCHOOLS 5/15/2025 27 General Fund Refund Park Dep Inv# 27, 2/26/25 1,200.00 35817 Total 1,800.00
35818 SAN DIEGO POLICE EQUIPMENT CO INC. 5/15/2025 665024 General Fund Police (2) Simunition 5.56MM PD Apr 2025 792.88 35818 Total 792.88
35819 SAN FRANCISCO DAILY L.L.C. 5/15/2025 92320 General Fund Administration Daily Post Ad Annual Waste Wise Event Admin Apr 2025 420.00 35819 SAN FRANCISCO DAILY L.L.C. 5/15/2025 92320 General Fund Administration Daily Post Ad -Credit Admin Apr 2025 (63.00) 35819 SAN FRANCISCO DAILY L.L.C. 5/15/2025 92321 General Fund Administration Daily Post Ad 2025 Earth Day Admin Apr 2025 562.50 35819 SAN FRANCISCO DAILY L.L.C. 5/15/2025 92322 General Fund Administration Daily Post Ad 2025 Earth Day Admin Apr 2025 252.00 35819 Total 1,171.50
35820

SAN MATEO CNTY PUBLIC SAFETY
COMMUNICATIONS 5/15/2025 ATPD-MSS-25-04 General Fund Police Message Switch PD Apr-Jun 2025 3,143.25 35820 Total 3,143.25
35821 SIX SECONDS 5/15/2025 May 13 2025 General Fund Replaced Stale Chk#28531 Park Event Dep 1,793.00 35821 Total 1,793.00
35822 SUPERION LLC 5/15/2025 437445 General Fund eTRACKIT Citizen Portal Maint Bldg 7/1/25 -6/30/26 1,657.71 35822 SUPERION LLC 5/15/2025 437445 General Fund iTRACKIT Suite Maint Bldg 7/1/25 -6/30/26 1,243.28 35822 SUPERION LLC 5/15/2025 437445 General Fund TRAKIT CSLB Intergration Maint Bldg 7/1/25 -6/30/26 501.39 35822 SUPERION LLC 5/15/2025 437445 General Fund TRAKIT9 Community Development Suite User License Bldg 7/1/25 -6/30/26 7,806.29 35822 Total 11,208.67
35823 SUTTER EAP 5/15/2025 20250430 General Fund Interdepartmental Employee Assistance Program Apr 2025 480.00 35823 Total 480.00
35824 TONY'S CLEAN TEAM LLC 5/15/2025 15-4870 General Fund DPW-Park Program Window Cleaning Svcs Town PW Apr 2025 1,560.00 35824 TONY'S CLEAN TEAM LLC 5/15/2025 15-4895 General Fund DPW-Park Maint. Janitorial Maint Svcs HP Park 4/12/25 -5/7/25 3,220.00 35824 TONY'S CLEAN TEAM LLC 5/15/2025 15-4895 Library Fund Janitorial Maint Svcs Library 4/12/25 -5/7/25 5,771.00 35824 TONY'S CLEAN TEAM LLC 5/15/2025 15-4895 General Fund DPW-Building Maint. Janitorial Maint Svcs Town 4/12/25 -5/7/25 8,914.00 35824 Total 19,465.00
35825 TRIDENT K9 CONSULTING 5/15/2025 1686 General Fund Police K9 Maint Trng Jessie D. Romero PD 4/2, 4/9, 4/16, 4/23, & 4/30/25 600.00 35825 TRIDENT K9 CONSULTING 5/15/2025 1686 General Fund Police K9 Maint Trng Maverick I. Davidovick PD 4/2, 4/9, 4/16, 4/23, & 4/30/25 600.00 35825 Total 1,200.00
35826 WARREN SUSAN 5/15/2025 5/8/2025 General Fund Police (1) Easel ADAPT PD May 2025 76.55 35826 Total 76.55
35827 WEX BANK 5/15/2025 104656228 General Fund Police Fuel Charges PD 4/15/25 -5/6/25 9,807.08 35827 Total 9,807.08
35828 WORKCARE INC 5/15/2025 WCI-00428858 General Fund Police Wellness Program PD Apr 2025 10,915.00 35828 Total 10,915.00
35829 269 STOCKBRIDGE LLC 5/22/2025 APW23-00159 General Fund Refund Road Bond Dep APW23-00159, 269 Stockbridge 2,500.00

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35829 Total 2,500.00
35830 ADO PROFESSIONAL SOLUTIONS INC. 5/22/2025 13517322 General Fund Finance Temp Employee P. Morin Fin 5/12/25 -5/16/25 2,540.00 35830 Total 2,540.00
35831 ADVANCED LISTING SERVICES INC. 5/22/2025 12779 General Fund Planning Ownership Listings (333) Fold, Stuff & Mail Public Notice 94 Palmer, 18 Faxon, 2 Dinkelspiel, 98 Maple Plng May 2025 1,612.60
35831 Total 1,612.60
35832 ARPIT MIDHA 5/22/2025 APW25-00142 General Fund Refund Road Bond Dep APW25-00142, 83 Wisteria 2,500.00 35832 ARPIT MIDHA 5/22/2025 BP23-00850 General Fund Refund Recycling Dep BP23-00850, 83 Wisteria 1,000.00 35832 Total 3,500.00
35833 AT&T MOBILITY 5/22/2025 287287388102X05 General Fund Police Data Mobile Comm PD 4/12/25 -5/11/25 2,458.34 35833 Total 2,458.34
35834 CITY OF REDWOOD CITY 5/22/2025 748025 General Fund Police Performed Express Svc 2015 Ford Taurus Mar 2025 158.64 35834 CITY OF REDWOOD CITY 5/22/2025 748025 General Fund Police Performed A Svc 2023 Chevy Silverado Car#23 PD Apr 2025 339.66 35834 CITY OF REDWOOD CITY 5/22/2025 748025 General Fund Police Repaired A/C Due to Dog Hair Instrusion in Blower Motor 2018 Ford Explorer Car#16-K9 PD Mar 2025 338.96
35834 CITY OF REDWOOD CITY 5/22/2025 748025 General Fund Police Replaced Front & Rear Brake Pads & Rotors, Repaired Rear Tailgate Bed Cover Cable 2023 Chevy Silverado Car#23 PD Apr 2025 1,187.05 35834 CITY OF REDWOOD CITY 5/22/2025 748025 General Fund Police Replaced Rear Brake Pads & Rotors, All 4 Tires, Wiper Blades, & Right Side Lic Plate Bulb 2015 Ford Taurus 1,535.86
35834 Total 3,560.17
35835 CORODATA SHREDDING INC. 5/22/2025 1524064 General Fund Administration Shredding Svcs Admin Apr 2025 53.56 35835 Total 53.56
35836 DELL MARKETING LP 5/22/2025 10798302820 General Fund Interdepartmental (1) Pro Support Mission Critical Tech Support & Assistance PD 3/19/25 - 6/30/25 1,082.94
35836 DELL MARKETING LP 5/22/2025 10798302820 General Fund Interdepartmental (1) Pro Support Mission Critical Tech Support & Assistance PD 7/1/25 - 3/18/26 2,165.88
35836 Total 3,248.82
35837 EPS INC 5/22/2025 5/19/2025 General Fund Replaced Stale Chk#29574 Road Bond Dep APW20-00066, 66 Encina 2,500.00 35837 Total 2,500.00
35838 FONG JON 5/22/2025 5/11/2025 General Fund Police Meal Therapy Dog Handler Trng J. Fong PD 5/10/25 -5/11/25 74.50 35838 FONG JON 5/22/2025 5/11/2025 General Fund Police Reg Fee Therapy Dog Handler Trng J. Fong PD 5/11/25 45.00 35838 Total 119.50
35839 FOOD FLEET INC 5/22/2025 254294 General Fund Administration Food Truck#1 - Cielito Lindo for Earth Day 4/27/25 533.76 35839 FOOD FLEET INC 5/22/2025 254294 General Fund Administration Food Truck#2 - Kabob Trolley for Earth Day 4/27/25 516.00 35839 FOOD FLEET INC 5/22/2025 254294 General Fund Administration Food Truck#3 - Saigon Street 2 for Earth Day 4/27/25 481.00 35839 Total 1,530.76
35840 HAWKINS-MANUELIAN DIANA 5/22/2025 5/14/2025 General Fund Police (2) Table Cloth, (1) Foam Mount, (6) Paper, (1) Poster ADAPT PD Apr 2025 327.53 35840 Total 327.53
35841 HUMBLE HUSTLER MASTERS INC 5/22/2025 000550 General Fund Police (45) Healthy Meals Program PD w/o 5/12/25 540.00 35841 Total 540.00
35842 INFINITY TECHNOLOGIES 5/22/2025 3765 General Fund Interdepartmental Contract IT Support Svcs Apr 2025 14,864.48 35842 INFINITY TECHNOLOGIES 5/22/2025 3765 General Fund Interdepartmental IT Support Svcs Camera System Maint HP Park Apr 2025 260.00 35842 INFINITY TECHNOLOGIES 5/22/2025 3765 General Fund Interdepartmental (40) Duo Software Subscription Apr 2025 200.00 35842 Total 15,324.48
35843 J.J.R. CONSTRUCTION INC 5/22/2025 25-023 General Fund DPW-Street Maint. Lloyden Park Sidewalk Restoration Project May 2025 86,664.59 35843 Total 86,664.59
35844 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/22/2025 30912719 General Fund City Attorney Town Attorney Services Apr 2025 17,015.80 35844 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/22/2025 30912726 General Fund City Attorney Town Attorney Civic Center Apr 2025 283.50 35844 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/22/2025 30912727 General Fund City Attorney Town Attorney Monsanto Apr 2025 1,449.00 35844 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 5/22/2025 30912728 General Fund Planning Town Attorney Housing Element Apr 2025 189.00 35844 Total 18,937.30
35845 MCCULLEY STEVE 5/22/2025 5/19/2025 General Fund DPW-Park Maint. Landscape Soil Augmentation Gilmore House HP Park May 2025 1,706.23

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35845 Total 1,706.23
35846 METROPOLITAN PLANNING GROUP 5/22/2025 2005078 GF Projects Pedestrian Bicycle Master Plan Update Plng Apr 2025 3,825.00 35846 METROPOLITAN PLANNING GROUP 5/22/2025 2005085 General Fund Planning Contract Planning Svcs Plng Apr 2025 70,142.50 35846 METROPOLITAN PLANNING GROUP 5/22/2025 2005086 General Fund Planning Objective Standards Plng Apr 2025 4,725.00 35846 Total 78,692.50
35847 ODP BUSINESS SOLUTIONS LLC 5/22/2025 412721830001 General Fund Administration (8) Binders Admin May 2025 71.58 35847 Total 71.58
35848 PATEL PARIMAL BHUPENDRA TR 5/22/2025 BP21-00465 General Fund Refund Recycling Dep BP21-00465, 61 Tuscaloosa 1,000.00 35848 Total 1,000.00
35849 PLANET EARTH ENTERPRISES LLC 5/22/2025 1579 General Fund Administration (100) Regular Pops for Earth Day 4/27/25 400.00 35849 Total 400.00
35850 ROTO ROOTER SERVICES COMPANY 5/22/2025 5/14/2025 General Fund Replaced Stale Chk#14075 Road Bond Dep APW12-00006, 49 Douglass Way 2,500.00
35850 ROTO ROOTER SERVICES COMPANY 5/22/2025 5/14/2025 General Fund Replaced Stale Chk#18334 Road Bond Dep APW15-00049, 51 James 2,500.00 35850 Total 5,000.00
35851 ROTO ROOTER SERVICES COMPANY 5/22/2025 5/14/2025 General Fund Replaced Stale Chk#24744 Road Bond Dep APW19-000063, 18 Ralston 2,500.00 35851 Total 2,500.00
35852 SAN MATEO CNTY-HEALTH SYSTEM 5/22/2025 AC24-25Atherton General Fund Police Replaced Lost Chk#35548 Animal Control Cost Share PD FY24-25 52,673.00 35852 Total 52,673.00
35853 SCHWEE TONY 5/22/2025 BP22-00394 General Fund Refund Recycling Dep BP22-00394, 269 Stockbridge 1,000.00 35853 Total 1,000.00
35854 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 5/22/2025 814344 General Fund Police (1) Fingerprint App PD May 2024 32.00 35854 Total 32.00
35855 TELECOMMUNICATIONS ENGINEERING 5/22/2025 49342 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD May 2025 2,603.50 35855 Total 2,603.50
35856 TOSHIBA FINANCIAL SERVICES 5/22/2025 39218444 General Fund Administration Lease Toshiba e-Studio5525ACT Copier Admin May 2025 1,466.50 35856 Total 1,466.50
35857 4IMPRINT INC. 5/29/2025 13685091 General Fund Administration (50) Aluminum Bottles, (72) Mugs, (200) Metal Pen, (100) Tote for Earth Day 4/27/25 2,518.68
35857 Total 2,518.68
35858 90 ALMENDRAL AVE - LIN 5/29/2025 BP20-00837 General Fund Refund Const Time Limit Dep BP20-00837, 90 Almendral 126,000.00 35858 Total 126,000.00
35859 ALPINE MECHANICAL SERVICE COMPANY INC. 5/29/2025 i11490 General Fund DPW-Building Maint. Performed A/C Maint Svc Removed & Replaced Belts & Filter 5/14/25 3,532.84 35859 Total 3,532.84
35860 BAYSHORE GENERAL ENGINEERING INC. 5/29/2025 APW25-00070 General Fund Refund Road Bond Dep APW25-00070, 185 Stockbridge 2,500.00 35860 Total 2,500.00
35861 BENCHMARK BUILDERS INC. 5/29/2025 APW24-00340 General Fund Refund Road Bond Dep APW24-00340, 97 Santiago 2,500.00 35861 Total 2,500.00
35862 CALIFORNIA STATE DISBURSEMENT UNIT 5/29/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Garnishment 177.69 35862 Total 177.69
35863 CITY OF REDWOOD CITY 5/29/2025 748024 General Fund DPW-Street Maint. Fuel Charges PW Apr 2025 192.15 35863 Total 192.15
35864 COMCATE SOFTWARE INC. 5/29/2025 8926 General Fund Code Enf Manager Software Renewals PD 7/1/25 -3/60/26 3,924.35 35864 COMCATE SOFTWARE INC. 5/29/2025 8926 General Fund Fee Tracker Renewals PD 7/1/25 -6/30/26 491.99 35864 COMCATE SOFTWARE INC. 5/29/2025 8926 General Fund GIS Enterprise Renewals PD 7/1/25 -6/30/26 3,241.35 35864 Total 7,657.69
35865 CULLIGAN QUENCH 5/29/2025 INV09045426 General Fund Police Drinking Water Svc PD Jun 2025 125.19 35865 Total 125.19
35866 DELL MARKETING LP 5/29/2025 10816187212 General Fund Police (2) Dell Pro Max Tower T2 CTO Base Dispatch PD May 2025 6,381.69 35866 Total 6,381.69
35867 DEVIL MOUNTAIN WHOLESALE NURSERY INC. 5/29/2025 INV511657 General Fund DPW-Park Maint. (1) Agonis Flexuosa Standard 15 Gal for Arbor Day May 2025 101.71

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35867 Total 101.71
35868 FASTSIGNS OF REDWOOD CITY 5/29/2025 395-60820 General Fund Police (2) Alarm Sign PD May 2025 98.89 35868 Total 98.89
35869 FOLGER GRAPHICS INC 5/29/2025 142918 General Fund Police (2519) Police Alarm Letter -Fold, Stuff & Mail Svc PD Feb 2025 2,952.04 35869 Total 2,952.04
35870 FRESHMAKERS ENTERTAINMENT LLC 5/29/2025 Jun-25 General Fund Administration Dance Band The Freshmakers for Summer Concert 6/19/2025 3,000.00 35870 Total 3,000.00
35871 GOLDEN GATE OFFICE SOLUTIONS 5/29/2025 222325 General Fund Building (1/3) Shipping Charge Toner Bldg May 2025 4.77 35871 GOLDEN GATE OFFICE SOLUTIONS 5/29/2025 222325 General Fund DPW-Engineering (1/3) Shipping Charge Toner PW Eng May 2025 4.77 35871 GOLDEN GATE OFFICE SOLUTIONS 5/29/2025 222325 General Fund Planning (1/3) Shipping Charge Toner Plng May 2025 4.76 35871 Total 14.30
35872 HAEHN DAVID 5/29/2025 May-25 GF Projects Train Model Construction for The Atherton Train Museum May 2025 5,400.00 35872 Total 5,400.00
35873 HUMBLE HUSTLER MASTERS INC 5/29/2025 000554 General Fund Police (45) Healthy Meal Program PD w/o 5/19/25 540.00 35873 Total 540.00
35874 KIMLEY-HORN & ASSOC INC 5/29/2025 31681477 GF Projects ADLP Corridor Traffic & Safety Improvement Project Apr 2025 92,820.80 35874 Total 92,820.80
35875 LENCIONI CONSTRUCTION COMPANY INC 5/29/2025 APW24-00265 General Fund Refund Road Bond Dep APW24-00265, 80 Tuscaloosa 2,500.00 35875 Total 2,500.00
35876 METRO MOBILE COMMUNICATIONS INC 5/29/2025 49710 General Fund Police (1) Modular Helmet & Labor Installation Helmet Kit Comm Equip PD May 2025 1,298.28
35876 METRO MOBILE COMMUNICATIONS INC 5/29/2025 49711 Equipment Replacement (3) Wireless Motor Kit & Labor Installation Fee PD May 2025 4,514.84 35876 Total 5,813.12
35877 ODP BUSINESS SOLUTIONS LLC 5/29/2025 421552322001 General Fund Planning (1/3) pk Shears, (1/3) pk Filter, (1/3) pk Scrunge, (1/3) ea Lotion Plng May 2025 20.52
35877 ODP BUSINESS SOLUTIONS LLC 5/29/2025 421552322001 General Fund Building (1/3) pk Shears, (1/3) pk Filter, (1/3) pk Scrunge, (1/3) ea Lotion Bldg May 2025 20.52
35877 ODP BUSINESS SOLUTIONS LLC 5/29/2025 421552322001 General Fund DPW-Engineering (1/3) pk Shears, (1/3) pk Filter, (1/3) pk Scrunge, (1/3) ea Lotion PW Eng May 2025 20.53
35877 Total 61.57
35878 TETRA TECH INC. 5/29/2025 52414656 GF Projects Upper Atherton Channel Relining Project Mar 2025 37,392.45 35878 Total 37,392.45
35879 VASQUEZ BERNABE 5/29/2025 5/16/2025 General Fund DPW-Park Maint. Painting Baseball Stands/Dug Out (Final Pmt) HP Park May 2025 5,650.00 35879 Total 5,650.00
35880 WAGEWORKS INC. 5/29/2025 INV7868645 General Fund Police Healthcare FSA & Dep Care Admin Fee PD May 2025 195.20 35880 Total 195.20
35881 WONG JUDITH A TR 5/29/2025 BP25-00331 General Fund Refund Permit Fee -App Withdraw BP25-00331, 43 Stockbridge 209.59 35881 Total 209.59
Grand Total 1,256,425.86

Town of Atherton City Council Regular Meeting – May 21, 2025

REGULAR MEETING
CALL TO ORDER: Mayor Lewis called the meeting to order at 6:02 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Hawkins-Manuelian (Excused Absence), Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present

PRESENTATIONS
• PROCLAMATION FOR NATIONLA POLICE OFFICER MEMORIAL WEEK Chief McCulley read the proclamation.

PUBLIC COMMENTS - NONE
• Majorie Ruiz Hidalgo
• Mike Swire
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members Council Member DeGolia and Vice Mayor Holland disclosed ex parte communications related to ITEM 8.

DEPARTMENTAL WRITTEN REPORT
There were no comments.

REPORT OUT OF CLOSED SESSION – by City Attorney Mona Ebrahimi City Attorney Ebrahimi reported that City Council met in Closed Session on 3 Items, there was no public comment, and direction was given to staff on each item.

CONSENT AGENDA (Items 1 – 4)

1. APPROVAL OF BILLS AND CLAIMS FOR APRIL 2025 IN THE AMOUNT OF $2,160,294

MINUTES
Town of Atherton
City Council
MAY 21, 2025

REGULAR MEETING

Town of Atherton City Council Regular Meeting – May 21, 2025

2. APPROVAL OF MINUTES FOR APRIL 16, AND MAY 7, 2025

3. APPEOVE A PROFESSIONAL SERVICES AGREEMENT FOR STRATEGIC

COMMUNICATIONS SUPPORT SERVICES WITH TRIPEPI SMITH AND
ASSOCIATES, INC.

4. ACCEPT THE FISCAL YEAR 2023-24 AUDITED BASIC FINANCIAL

STATEMENTS
MOTION BY: DeGolia, Second by Widmer to approve the Consent Agenda Items 1 – 4.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

PUBLIC HEARING – (Item 5)

5. INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE AMENDING SECTIONS 3.16.240 AND 3.16.280 OF THE ATHERTON MUNICIPAL CODE RELATING TO PURCHASING; CONSIDERATION AND APPROVAL OF A

RESOLUTION ESTABLISHING UPDATED AMOUNTS FOR PROCUREMENT OF

PUBLIC WORKS PROJECTS FOR FORCE ACCOUNT/OPEN MARKET

PROCEDURES, INFORMAL BIDDING PROCEDURES, AND FORMAL BIDDING

PROCEDURES
City Attorney Ebrahimi presented the item and responded to Council inquiry related to any financial constraints or concerns.

Public Works Director Ovadia provided a little detail about typical public bidding processes and noted the current informal bidding process, and the need to update that process to be in compliance with state law.

Council discussed issues related to the California Uniform Public Construction Cost Account Act (CUPCCA) and the Town's ability to use the State law for public works construction contracts.

MOTION by Holland, Second by Widmer to introduce and waive the first reading of the attached Ordinance No. 673 amending two sections of Chapter 3.16 relating to Purchasing, including Section 3.16.240 relating to Requirements for contracting public works projects, and Section 3.16.280 relating to Public Works project bids in excess of maximum authority. Adopt the attached Resolution that opts into the California Uniform Public Construction Cost Accounting Act ("Act") and establishes updated maximum amounts for procurement of public works projects for force account/open market procedures, informal bidding procedures, and formal bidding

Town of Atherton City Council Regular Meeting – May 21, 2025

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

MOTION by Lewis, Second by Widmer to approve the attached Resolution No. 25-04 establishing updated amounts for procurement of public works projects for force account/open market procedures, informal bidding procedures, and formal bidding procedures.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

REGULAR AGENDA (Items 6 - 9)

6. ADOPT A RESOLUTION FOR ADOPTION OF SPEED LIMITS IN SCHOOL

ZONES AND PROVIDING FEEDBACK DIRECTION REGARDING SPEED

LIMITS ALONG VALPARAISO AVENUE
Public Works Director Ovadia introduced the item recommending the City Council adopt a resolution setting the speed limit at 15 Miles per Hour in certain School Zones and at 25 Miles per Hour along Valparaiso Avenue, a designated Safety Corridor.

Public Comments:
• Adrian Silva
• Mike Swire
Council discussed issues related to traffic safety incidents around local schools, the ability to reduce speeds along local safety corridors, consistency with adjacent jurisdictions, safety along school routes, speed of traffic along school routes, and specific schools to which the law reducing speed limits to 15 mph would apply. Following discussion, the Council amended and adopted the Resolution including reductions of speed limits to 15 mph along school corridors:
o Las Lomitas Elementary (Camino al Lago)
o Laurel Elementary (Edge Road)
o Nativity (Laurel Avenue)
o Sacred Heart Schools (Emilie Avenue, Elena Avenue, Park Lane) o Adelante-Selby (Selby Lane)
o Encinal Elementary (Encinal Avenue)

Town of Atherton City Council Regular Meeting – May 21, 2025

o Menlo Atherton High School (Oak Grove Avenue, Ringwood Avenue) o Menlo School (Alejandra Avenue)
The Council also directed that staff adjust the speed limit along Valparaiso to be consistent with Menlo Park at 25 mph from Cotton Street to El Camino Real, reduce the speed of Middlefield Road to 25 mph, and investigate the possibility of reduction of speeds along local safety corridors (Middlefield Road, Alameda de las Plugas, El Camino Real) at points adjacent to schools to 15 mph. These changes will return to the Council via Ordinance at a future meeting.

MOTION BY DeGolia, Second by Holland to Adopt Resolution No. 25-05 setting the speed limit at 15 Miles Per Hour in certain School Zones and at 25 Miles per Hour along Valparaiso Avenue, a designated Safety Corridor with changes to make – with a reduction of all School Sites to 15 MPH as follows:
• Las Lomitas Elementary (Camino al Lago)
• Laurel Elementary (Edge Road)
• Nativity (Laurel Avenue)
• Sacred Heart Schools (Emilie Avenue, Elena Avenue, Park Lane) • Adelante-Selby (Selby Lane)
• Encinal Elementary (Encinal Avenue)
• Menlo Atherton High School (Oak Grove Avenue, Ringwood Avenue) • Menlo School (Alejandra Avenue)
AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

7. PROVIDE FEEDBACK AND DIRECTION REGARDING UTILITY SERVICES

EXEMPTIONS PROCESS FOR DEVELOPMENT PROJECTS AND APPROVAL OF

OVERHEAD ELECTRICAL UTILITY SERVICE CROSSING OF THE ATHERTON CHANNEL FOR 39 BARYY LANE
Public Works Director Ovadia presented the item recommending the Council provide feedback and direction to staff regarding the proposed process for exemptions to the underground utility service connections required by the Town’s construction regulations associated with development and redevelopment construction projects; and approval of an overhead electrical utility service crossing of the Atherton Channel at 39 Barry Lane.

MOTION by Widmer, Second by Lewis to approve of an overhead electrical utility service crossing of the Atherton Channel at 39 Barry Lane and staff proposed process for future instances of utility lines.

Town of Atherton City Council Regular Meeting – May 21, 2025

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

8. PROVIDE FEEDBACK AND DIRECTION REGARDING INTERIM

IMPROVEMENTS ALONG DESIGNATED BICYCLE AND PEDESTRIAN ROUTES

ASSOCIATED WITH DEVELOPMENT PROJECTS
Public Works Director Ovadia presented the item seeking Council feedback and direction regarding interim improvements along designated bicycle and pedestrian routes to be required along the frontages of development projects. He noted the Bicycle and Pedestrian Master Plan was last updated in 2014.

Public Comment:
• Patti Spezaferro
• Rex Fanato, PPG
• Mary Lue Schiavo
Council directed that consideration of interim requirements for public right-of-way improvements along corridors where there may or may not be future multi-modal improvements at this time was premature. Council directed that until the finalization of the 2025 Active Transportation Plan, current rules for improvements within the Town's right-ofway shall apply.

9. REVIEW AND APPROVAL OF LEGISLATIVE CORRESPONDENCE
City Manager Rodericks introduced the item and the Council discussed the proposed correspondence.

MOTION by Lewiss, Second by Widmer to approve and authorize the release of a Letter of Opposition to SB 79 and a General Letter to the Governing regarding Housing Legislation.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

COUNCIL REPORTS/COMMENTS
Widmer reported that the fountain at Holbrook-Palmer Park is nearly fully restored.

FUTURE AGENDA ITEMS – NONE

ADJOURN

Town of Atherton City Council Regular Meeting – May 21, 2025

Mayor Lewis adjourned the meeting at 8:10 pm.
________________________
Anthony Suber, City Clerk

Town of Atherton City Council Special Meeting – June 4, 2025

SPECIAL MEETING - STUDY SESSION
Mayor Lewis called the meeting to order at 4:00 p.m.

ROLL CALL –
Council: Hawkins-Manuelian, Widmer, DeGolia(Joined Virtually GC 54953), Vice Mayor Holland, Mayor Lewis – Present
Audit and Finance Committee: Scolnick (Absent), Patil (Absent), Sleeth (Absent), Hill (Present), Walker (Absent)

PUBLIC COMMENTS - NONE

ACTION ITEMS

STUDY SESSION

1. RESULTS PRESENTATION FOR THE TOWN OF ATHERTON RESIDENT SURVEY
City Manager Rodericks introduced the item and Adam Probolsky, President of Probolsky Research. Adam led the council through a presentation related to the survey reviewing several key components of the survey that included demographics, resident responses related to public safety, town services, quality of life, and customer service among other things.

Council held a detailed discussion related to the results and provided directions to release the results to the residents broadly.

There was no formal action.

2. REVIEW OF THE FY 2025/26 TOWN BUDGET – ALL FUNDS CHANGES ONLY;

AND DIRECTION REGARDING AN ADDITIONAL DISCRETIONARY PAYMENT

TO CALPERS
Finance Director Barron presented the operating budget for Fiscal Year 2025/26 and information related to the allocation of funds toward an additional discretionary payment to CalPERS.

MINUTES
Town of Atherton
Joint Meeting City Council and Audit and
Finance Committee
JUNE 4, 2025

SPECIAL MEETING - STUDY SESSOIN

Town of Atherton City Council Special Meeting – June 4, 2025

Council reviewed the material and held a discussion related to allocating funds toward the additional payment. Council provided direction to staff to authorize a payment to CalPERS.

MOTION BY Widmer, Second by DeGolia to authorize staff to make a $3MIL payment to CalPERS for the OPEB before the of June 2025.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

COUNCIL REPORTS/COMMENTS – NONE

FUTURE AGENDA ITEMS
Council Member Hawkins requested Council consider bringing the ADAPT liaison discussion back for Council review. Council agreed to bring the item back for a discussion and requested that it be defined broadly.

ADJOURN
Mayor Lewis adjourned the meeting at 5:54 pm.
________________________
Anthony Suber, City Clerk

Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 18, 2025
SUBJECT: ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR

THE ROAD MAINTENANCE AND REHABILITATION ACT OF
2017 (SB1)

RECOMMENDATION
Adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 2025-26.

BACKGROUND
Senate Bill 1 (SB1), the Road Maintenance and Rehabilitation Act of 2017 (RMRA) is a landmark transportation investment to rebuild California by fixing neighborhood streets, freeways and bridges in communities across California and targeting funds toward transit and congested trade and commute corridor improvements. SB1 invests $5.4 billion annually over a decade to fix California’s transportation system. It addresses a backlog of repairs and upgrades, while ensuring a cleaner and more sustainable travel network for the future. SB1 sets aside approximately $200 million annually in funds available for road maintenance and rehabilitation through the RMRA program for cities and counties. Allocation of these funds are determined by a specified formula on a per capita basis. SB1 provides various funds to the RMRA as follows:
• A revenue attributed to a $0.12 per gallon increase in the motor vehicle fuel (gasoline) tax effective November 1, 2017;
• 50% of a $0.20 per gallon increase in the diesel excise tax effective November 1, 2017; • A portion of a new Vehicle License Fee that varies fee between $25 and $175 based on the vehicle value effective January 1, 2018; and
• A $100 annual vehicle registration fee applicable to zero-emission vehicles model year 2020 and later effective July 1, 2020.

The Road Repair and Accountability Act of 2017 (SB1 Beall) also adopted annual inflationary adjustments to all per-gallon motor vehicle fuel excise taxes including the rates allocated through

FY 2025-26 SB1 Funding Resolution
JUNE 18, 2025

the Highway Users Tax Account (HUTA).

The passage of the Road Maintenance and Rehabilitation Act of 2017 (SB 1) in April 2017 created new permanent funding sources for road maintenance and rehabilitation projects for cities and counties. SB 1 includes accountability and transparency provisions to ensure the residents of our Town are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year.

Each year, cities and counties must adopt via resolution a project list comprised of projects on which they intend to expend SB 1 funds. These project lists must be submitted to the California Transportation Commission (CTC) by July 1, 2025, in order to be eligible for SB 1 distributions beginning funding for the fiscal year. The project list must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvements.

ANALYSIS
Staff utilizes various means in identifying and prioritizing roadway maintenance projects, including the Town’s Pavement Management Program which maintains a listing of the Pavement Condition Index for Town streets and provides recommendations on the type and timing of pavement rehabilitations, field assessments, know issues, as well as partnership opportunities for shared streets.

FY 2025-2026 SB1 Funding is estimated at $194,000 and is included in the proposed Capital Improvement Program Budget. Attachment A details the RMRA Resolution which includes the project list for fiscal year 2025-26 as follows:

Atherton Avenue – Between Linda Vista Avenue and Stern Lane (Overlay) Upon adoption of the resolution approving the project list for fiscal year 2025-26, staff is required to submit the list to the CTC with the accompanying resolution for allocation of funding.

FISCAL IMPACT
There is no fiscal impact related to the adoption of a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1). SB1 is only one funding component of the Town’s Road Maintenance Program, which includes funds from Measure A, Measure M, Gas Tax, and Capital Improvement Funds.

The Road Repair and Accountability Act requires that local agencies maintain and report a local maintenance of effort (MOE). The MOE requirement is to ensure that the new road funds do not supplant existing levels of city general revenue spending on streets and roads. Cities must maintain general fund spending at no less than the average of 2009-10, 2010-11, and 2011-12 years. Audits are performed to ensure the requirements are met. Failure to maintain the MOE results in the withholding of SB1 contributions and/or the return of funds allocated. The Town’s MOE is

FY 2025-26 SB1 Funding Resolution
JUNE 18, 2025

estimated at $1.06 million. The proposed Capital Improvement Program budget for FY2025-2026 includes sufficient funds to meet the MOE requirement.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal D - Be Forward Thinking
• Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
There are no significant policy issues related to the adoption of a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1).

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Draft RMRA Resolution

Res. 25-XX, Adopt SB1 Project List Page 1
RESOLUTION NO. 25-xx

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADOPTING THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1)

PROJECT LIST AND AMENDING GAS TAX APPROPRIATIONS FOR FISCAL YEAR 2025-2026
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our Town are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the Town of Atherton must adopt by resolution a list of all projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the Town budget, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and
WHEREAS, the Town, will receive an estimated $194,000 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
WHEREAS, this is the ninth year in which the Town will be receiving SB 1 funding and will enable the Town to continue essential road maintenance and rehabilitation projects that would not have otherwise been possible without SB 1; and
WHEREAS , the Town uses a Pavement Management System in conjunction with other means to assist in developing the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the adoption of the Town's RMRA project list is not a "project" as defined by Public Resources Code section 21065 because it is not an activity which may cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, thus no environmental review is required under the California Environmental Quality Act, Public Resources Code section 21000, et seq.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Atherton hereby find the foregoing recitals are true and correct and hereby adopts the attached SB1 project list for Fiscal Year 2025-26, incorporated as though fully set forth herein, to be funded inpart or solely with fiscal year 2025-26 Road Maintenance and Rehabilitation Account revenues.

Res. 25-XX, Adopt SB1 Project List Page 2
PASSED AND ADOPTED at a meeting of the City of Council of the Town of Atherton held on the 18th day of June, 2025, by the following vote:

AYES:

NAYS:

ABSENT:
______________________
Elizabeth Lewis, MAYOR
ATTEST:
________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
___________________________
Mona G. Ebrahimi, City Attorney
Attachment: FY 2025-26 SB-1 Project List

Res. 25-XX, Adopt SB1 Project List Page 3
FY 2025-26 SB-1 Project List
Project Description: The project is to grind two-inch of existing asphalt and overlay with new asphalt, and/or slurry seal/micro-surface seal various streets in the Town of Atherton. Specific locations are listed below. The overlay and cape seal/micro-surface seal maintenance strategies for each location are based on the assessed pavement conditions.

Project Locations: The project will be for various roadways which are listed below:

Overlay: Atherton Avenue – Between Linda Vista Avenue and Stern Lane
Micro-Surface Seal: N/A
Scheduled Completion: Project construction is planned to be completed by December 31, 2025, for Fiscal Year 2025-26.

Estimated Useful Life: 5 years for Micro-Surface Seal and 10 years for Overlay

Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JUNE 18, 2025
SUBJECT: RECEIVE AND FILE THE EARTH DAY 2025 SUMMARY

RECOMMENDATION
It is recommended that the Council receive and file the Earth Day Summary for 2025.

BACKGROUND | ANALYSIS
Every year in April, the Town comes together to honor Earth Day. The Environmental Programs Committee (EPC) has historically played a vital role in assisting staff in planning and facilitating an Earth Day Event designed to engage and educate the community of sustainability and climaterelated topics as well as promote the goals of the Town’s Climate Action Plan (CAP). In 2023 Atherton participated in a regional Earth Day Celebration partnering with the City of Palo Alto, City of Menlo Park, and 350 Silicon Valley. The event received additional financial support from Town partners at GreenWaste, Peninsula Clean Energy and CalWater. The goal was to leverage resources, volunteers, and staff to improve event coordination and experience for the community.

In 2024 the Council supported a return of Earth Day at Holbrook-Palmer Park led by the EPC and staff. The EPC Subcommittee and staff developed a work plan that included vegan and vegetarian food, activities, art displays, clean vehicle displays, and a special demo featuring UC Davis Sheep mowers and Husqvarna robotic lawnmowers. After 2024 the EPC recommended to Council that staff take full ownership of the logistics and execution of future Earth Day events utilizing EPC for concept, policy, and theme support.

For the 2025 Earth Day event, Council supported staff led logistics and execution. The EPC Subcommittee and staff developed a work plan that included family-friendly activities, food, exhibitors, special demonstrations, and an outreach plan to draw in residents and neighbors. The EPC Subcommittee selected engagement campaign supported by students for content creation.

The following is a summary of the event details.

Earth Day 2025 Summary
JUNE 18, 2025

Event Basics
The event was held on Sunday, April 27th at Holbrook-Palmer Park from 11:00 AM – 3:00 PM. It included a bicycle parking lot located at the Carriage House and managed by local Boy/Girl Scouts as part of a service project. The Town promoted walking/biking via a social media campaign to promote less reliance of car transportation during Earth Month. CalWater returned to provide a water refill station that accommodated visitors, exhibitors, and volunteers. Staff, Volunteers, and Exhibitors / Vendors were onsite starting at 8:30 AM for setup and traffic control. This year included scheduled shows for the Traveling Reptile display. In total there were 39 exhibitors that included town partners.

Food/Water Vendors
Three vegetarian or vegan food trucks participated this year confirmed through Food Fleet. Each vendor served food from 11:00 AM – 2:45 PM. The vendors were:

1. Cielito Lindo

2. Kabob Trolley

3. Saigon Street Food
PopNation returned and the Town prepared 100 popsicles to incentivize attendees to bike and walk to the event. There were 70 free popsicles handed out.

CalWater retuned and provided a water refill station and promoted sustainability in bringing refillable water bottles and reusable straws to take full advantage of the station.

Exhibitors & Partners
Each year there is a comprehensive collection of Town partners such as Peninsula Clean Energy, CalWater, GreenWaste Recovery, San Mateo County Library, Menlo Park Fire Protection District, ADAPT, and others. Vendors were invited to begin set up as early as 9:00 AM on Sunday with the exception of the Art Displays that took place on Saturday evening.

A few vendors and community resource organizations that participated included:
 Atherton Arts Foundation (AAF)
 Atherton Police Department
 Atherton Tree Committee
 HIP Housing
 Joan Sparks - Wildlife Photographer – Art Display
 Boy Scouts & Girl Scouts of America

Earth Day 2025 Summary
JUNE 18, 2025

Special Demonstrations
The Beetle Lady provided an engaging and interactive experience for participants of all ages. She transformed the Main Lawn into a designated Pop-Up Bug Museum. The museum featured arthropod specimens from around the world live insects, and hands-on exhibits.

West Coast Falconry provided an informative and hands-on experience. They featured two (2) falcons, two (2) hawks and two (2) owls for educational and photo opportunities. The team answered questions about birds of prey, their role in the environment, the art of falconry and how falconry plays a large part in raptor conservation.

The Traveling Reptile Show presented an exciting program that featured over 10 reptiles that included amphibians, and arachnids. Attendees learned about the unique behaviors of these fascinating creatures, their habitats, and their connection to humans and the environment.

Attendees enjoyed an interactive presentation with up-close encounters.

The Atherton Library hosted an interactive booth, covered by 5-6 library staff, with a variety of engaging Earth Day-themed activities, including:
 Giveaway books and library books available for checkout on nature, conservation, and animals
 A demonstration of their bike lending program
 Rotating hands-on activities designed to bring environmentalism home, including:
 DIY Hummingbird Feeder
 Monarch Butterfly Migration Rest Stop
 Make Your Own Seed Bombs (featuring native wildflowers or pollinator attractors)  Rock Painting for Bee Baths
 Swag and environmental resources from San Mateo County Libraries The Atherton Arts Foundation (AAF) leading up to the Earth Day Festival, organized two community art projects. One featured a large tile painting designed for young students to complete, with AAF President Dorothy Hunter overseeing the coordination of individual tile paintings that were assembled into a larger artwork and unveiled at on Sunday.

Complementing this exhibit, an AAF instructor presented fabric art hangings depicting endangered species. Jennings Pavilion served as the central hub for the event’s art demonstrations, which included wildlife photography, fabric art, tile painting, and plant species drawings and paintings.

The Pavilion hosted screenings of short educational videos covering topics such as climate change, invasive species, animal adaptation, and biodiversity.

The Atherton Arts Foundation (AAF) hosted a tote bag activity, allowing participants to block print an endangered species from a pre-selected list provided by the Foundation. Additionally, AAF coordinated the use of Jennings Pavilion to showcase wildlife photography by Joan Sparks, with select pieces scheduled for display at Town Hall from March through May 2025.

Earth Day 2025 Summary
JUNE 18, 2025

Volunteers and Youth Engagement
Over 31 volunteers registered for the event, not including the Boy/Girl Scouts which accounted for an additional 8-12 students. Volunteers were deployed in two shifts. Shift 1 – starting at 8:30 AM – 1:00 PM and Shift 2 – starting at 1:00 PM – 4:00 PM. The Police Department assisted with securing 4 Resident Volunteer Patrol (RVP) residents to assist with traffic management.

To encourage student participation, volunteer flyers were shared with local schools, along with outreach to sustainability, communications, and student engagement staff, as well as science, music, and art teachers to explore ways their students could contribute. During Earth Day there were three local Boy Scout and Girl Scout troops that attended and supported the free bike parking (located inside of the Carriage House) and traffic management. Student Boy / Girl Scouts partnered with an adult RVP to greet and direct cars that drove into Holbrook-Palmer Park.

The Atherton Youth Advisory Group held a table to market their organization, recruit members and share information about the recent Easter Egg Hunt.

There were over 20 student volunteers from local schools that included, Menlo Atherton High School, Menlo School, Sacred Heart Prep School, Design Tech HS and Woodside Priory. Students were assigned roles throughout the day that included, set-up/break down of tables and chairs for vendors, general vendor support, assistance with directing visitors to attractions, and managing the volunteer table.

Outreach and Engagement
Staff distributed vendor invitations via email and form, and Earth Day 2025 was promoted through the usual Town channels, that include website and social media. Staff created events on Facebook and Nextdoor and utilized Eventbrite as a free semi-registration mechanism to gauge attendance.

We promoted in local newspapers, the Athertonian, banners on Marsh and Watkins and at other Town events. Volunteer flyers were shared with local schools and affiliated educators.

FISCAL IMPACT
$10,000 was allocated toward the event for 2025 from the Administration Budget. Staff have processed invoices for all scheduled vendors totaling $7,200.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal D - Be Forward Thinking

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also

Earth Day 2025 Summary
JUNE 18, 2025

disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS
None

Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 18, 2025
SUBJECT: AWARD OF CONTRACT FOR THE 2025 SPRING PATCHING AND STREET OVERLAY PROJECT, PROJECT NUMBER: 56090

RECOMMENDATION
It is recommended that the Council award the construction contract for 2025 Spring Patching and Street Overlay Project, project number 56090 to the lowest responsive bidder, Always Paving, Inc., of Hayward, CA, for $542,058.75 and authorize change orders up to $50,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

BACKGROUND
Pavement maintenance is budgeted annually in the Town’s Capital Improvement budget. The 2025 Spring Patching and Overlay Project is included in the FY 2024-25 Capital Improvement Program and consists of two components:
• Street Overlay - milling 2” of asphalt, grinding and replacing pavement failures, performing crack sealing and repaving asphalt per Town specifications. • Patching - Grinding and replacing approximately 25,000 square feet of asphalt to a sixinch depth to remediate localized pavement failures. This work includes grinding, sweeping, tack coating, replacing asphalt and finish rolling per Town standard specifications and special provisions.

The project includes resurfacing of the following streets:

Sargent Lane – Reservoir Road to End
Fletcher Drive – Ridgeview Drive to Alta Vista Drive
Austin Avenue – Atherton Avenue to Almendral Avenue
The project includes pavement repairs on the following streets:

Atherton Avenue – cul-de-sac 224 Atherton Avenue to End Belbrook Way – Walsh Road to End

2025 Spring Patching and Street Overlay Project
JUNE 18, 2025

Camino a los Cerros – Camino por los Arboles to City Limit Catalpa Drive – Irving Avenue to James Avenue
Elena Avenue – Faxon Road to Park Lane
Encinal Avenue – Middlefield Road to Felton Drive
Fair Oaks Lane – El Camino Real to Dinkelspiel Station Lane Fair Oaks Lane – cul-de-sac n/o 1 Fair Oaks Lane to End Fair Oaks Lane – cul-de-sac n/o 35 Fair Oaks Lane to End Faxon Road - Barry Lane to Faxon Forrest Lane
Greenoaks Drive – Deodora Drive to Oak Grove Avenue
Greenoaks Drive - Oak Grove Avenue to Rosewood Drive
Heather Drive – cul-de-sac Heather Drive to End
Irving Avenue – cul-de-sac End to Heather Drive
Irving Avenue – Heather Drive to Magnolia Drive
Irving Avenue – cul-de-sac Irving Avenue to End
Meadow Lane – Walsh Road to End
Park Drive - South Gate Avenue to North Gate Avenue
Rosewood Avenue – Greenoaks Drive to Greenoaks Drive
Selby Lane – cul-de-sac E/O 241 Selby Ln to End
South Gate Avenue – Park Drive to Almendral Avenue
Marsh Road – various locations
Atherton Avenue – various locations
Alameda de las Pulgas – various locations
Additional work may be added on Maple Avenue via change order in preparation for future slurry seal.

ANALYSIS
Public Works staff administered a publicly advertised bid for the 2025 Spring Patching and Street Overlay Project. Bids were opened on May 15, 2025. Three (8) bids were received as follows:

CONTRACTOR LOCATION BID
Always Paving, Inc. Hayward $ 542,058.75 *
O'Grady Paving Inc Mountain View $ 573,537.00
Interstate Grading and Paving Inc. South San Francisco $ 574,900.00 G. Bortolotto and Company Inc. San Carlos $ 583,845.00
QA Contractors San Francisco $ 588,400.00
RNR Paving Inc. San Jose $ 715,988.00
JV Lucas Paving Lafayette $ 792,679.00
APENA Engineering San Leandro $ 950,635.00
*corrected amount
The Engineer’s Estimate for this project was $561,250

COMMUNITY NOTIFICATION

2025 Spring Patching and Street Overlay Project
JUNE 18, 2025

A list of the area affected by the project is currently on the Town’s website. A construction schedule will be added to the Town’s website and distributed via the Town’s electronic news network.

Neighborhood Notifications and Performance
Staff will widely publicize this project through a multi-media approach using the Town’s website and the Town’s electronic news flash notification system. The contractor’s responsibilities include door-hanger notifications, signage, and the placement of barricades at 100-foot maximum intervals on each street at least forty-eight hours prior to work being performed. These barricades will include no parking signs and road closure schedules along with contact information. A list and map of the areas affected, and timing of the project will be added to the Town’s website and distributed via the Town’s electronic news network.

FISCAL IMPACT
Gas Tax, SB1 Roadway Maintenance and Rehabilitation Account, Special Parcel Tax, and Measure A Funds in the amount of $1,455,000 was budgeted for Roadway Maintenance projects in FY 2024-2025.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
The project will provide pavement repairs and resurfacing that will extend the life cycle of the roadways. This project will include milling of asphalt, patching of failed pavement sections, crack sealing, and repaving asphalt. The selected streets were identified via the Town’s Pavement Management Program and field verification of conditions.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

2025 Spring Patching and Street Overlay Project
JUNE 18, 2025

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. 2025 Spring Patching and Street Overlay Project Locations

SELBY LN STOCKBRIDGE AVE.

PATRICIA DR ROBLEDA DR. SELBY LN SELBY LANE

SELBY LN

SELBY LN

SELBY LN
ARTHUR
LN

LOGAN LANE

OAKWOOD BLVD

CEBALO LANE

SERRANO DR

SELBY LN SELBY LN

SELBY LN SELBY LN PATRICIADR SELBY LN SELBY LN

SERRANO DR

PALSTON DR

AUSTIN AVE

AMADOR AVE

NORA WY ADAM WY ALMENDRAL AVE PARK DR TUSCALOOSA AVE REDWOOD WY

BELLEAU AVE WILBURN AVE JENNINGS LN FAIR OAKS LN

BURNS AVE WATKINS AVE

MARINNA LN WALNUT AVE WATKINS AVE MAPLE AVE ISABELLA AVE ALEJANDRA AVE

ENCINA AVE

PLACITAS AVE

SAN BENITO AVE PALMER LN AVE HOLBROOK LN

HERITAGE CT MARSH RD

IRVING AVE MAGNOLIA DR JAMES AVE LABURNUM RD

FLOOD CR

JUNIPER DR DEODORA DR LILAC DR

MOOSWOOD WY

LARCH DR

ROSE WOOD DR

LUPIN LN GREENOAKS DR

CATALPA DR

ACORN WY

WESTERIA WY GREENOAKS DR

MANZANITA RD

ENCINA RD

FREDERICK AVE

PARKWOOD DR
BAY RD

TOYON RD

MADRONE RD

DE BELL DR
ELM PL

ACACIA DR

LINDEN AVE

HAWTHORNE DR

HEATHER DR LANE PL PRIOR LN ENCINAL AVE SURREY LN

MIDDLEFIELD RD

HEATHER DR

HAWTHORN DR

CATALPA DR

LAUREL ST BASSETT LN

MOULTON DR GLENWOOD AVE

FENWOOD DR

MAPLELEAF WY

EDGE RD

LOWERY DR

ALTREE CT

RINGWOOD AVE

MIDDLEFIELD RD

REBECCA LN

OAK GROVE AVE

VIRGINIA LN

MCCORMICK LN

MCCORMICK LN

MT VERNON LN FAIR OAKS LN

ASHFIELD RD

NORMANDY LN

BARMETTA WY
STATE HWY RTE NO 82

EL CAMINO REAL

WINCHESTER DR

BRITTANY MEADOWS

VICTORIA DR

NICHAELS WY HOWARD WY

EMILIE AVE BRITTON AVE MACBAIN AVE

MAGNOLIA DR JAMES AVE

JAMES AVE

LINDEN AVE

MAGNOLIA DR

LABURNUM RD

CATALPA DR

CATALPA DR

GREENOAKS DR

GREENOAKS DR GREENOAKS DR JAMES AVE

GREENOAKS DR IRVING AVE

CATALPA DR CATALPA DR CATALPA DR CATALPA DR

LILAC DR

DE BELL DR

DE BELL DR OAK GROVE AVE OAK GROVE AVE

OAK GROVE AVE OAK GROVE AVE

RINGWOOD AVE

RINGWOOD AVE

EDGE RD

TOYON RD

TOYON RD OAK GROVE AVEMIDDLEFIELD RD

MIDDLEFIELD RD

LINDEN AVE GLENWOOD AVE

LAUREL ST
EL CAMINO REAL EL CAMINO REAL STOCKBRIDGE AVE. STOCKBRIDGE AVE. ADAM WY

AUSTIN AVE

AUSTIN AVE AUSTIN AVE TUSCALOOSA AVE TUSCALOOSA AVE
NORA WY ALMENDRAL AVE STOCKBRIDGE AVE. STOCKBRIDGE AVE. STOCKBRIDGE AVE.

STOCKBRIDGE AVE.

CAMINO

STEVENSON LN

INGLEWOOD LN

MERCEDES LN

SPENCER LN

WINCHESTER
DR

MAPLE AVE ISABELLA AVE

ISABELLA AVE

BRITTON AVE ALEJANDRA AVE

EMILIE AVE

LEON WY DOUGLAS WY

HEATHER DR

HAWTHORNE DR

ELEANOR DR

MELANIE LN

ALAMEDA DE LAS PULGAS FLETCHER DR

RIDGEVIEW DR

ALTA VISTA RIDGEVIEW DR
DR

FLETCHER DR

FLETCHER DR

FLETCHER DR

MESA CT

SUTHERLAND DR

SUTHERLAND DR

RIDGEVIEW DR ATHERTON AVE ATHERTON AVE ATHERTON AVE ATHERTON AVE ATHERTON AVE

ATHERTON AVE

ATHERTON AVE

ATHERTON AVE

CLAY DR

FAIRVIEW AVE

LINDA VISTA AVE

MONTE VISTA AVE

STERN LN

BARRY LN BARRY LN BARRY LN BARRY LN

BARRY LN

ELENA AVE

FAXON RD

FAXON RD

ELENA AVE ELENA AVE

FAXON RD

FAXON RD
FOREST
FOREST
FAXON

FAXON COGHLAN LN MULBERRY LN

MULBERRY LN KAREN WY POLHEMUS AVE POLHEMUS AVE

MARYMONT AVE

EUCLID AVE

PARKER AVE

BERGESSEN CT

STOCKBRIDGE AVE

MARYMONT AVE

EUCLID AVE

BETTY LN

POLHEMUS AVE

FLEUR PL

POLHEMUS CT

QUEENS CT

ORCHARD HILLS KILROY WY MANDRIN WY STEVICK DR

ALAMEDA DE LAS PULGAS WALSH RD CAMINO LA LAGO CAMINO AL LAGO CALLADO WAY

WALSH RD

TALLWOOD CT

WALSH RD

BROADACRES RD

WALSH RD

BELBROOK WY

RESERVOIR RD

KNOLL VISTA

MEADOW LN

RESERVOIR RD

SARGENT LN WALSH RD

VALLEY RD

FAIRVIEW AVE

LINDA VISTA AVE

MONTE VISTA AVE

ELENA AVE

EDWARDS LN

GRESHAM LN GRESHAM LN

CAMINO AL LAGO

COWELL LN

CAMINO AL LAGO
POR

LOS ARBLES VALPARAISO AVE

ATHERTON OAKS LN

PARK LN

SANTIAGO AVE

ELENA AVE PRADO SECOYA ACADEMY OF SACRED HEART MENLO SCHOOL AND COLLEGE MENLO SYNDICATE HOLBROOK - PALMER PARK ENCINAL SCHOOL MENLO ATHERTON HIGH SCHOOL

STATION LN CAL-TRAIN STATION LIBRARY

DINKELSPEIL LN
SOUTH
GATE
NORTH
GATE
MIDDLE

GATE COUNCIL CHAMBER TOWN OFFICES

FAIR OAKS LN

FAIR OAKS LN

FAIR OAKS LN ALMENDRAL AVE PARK LN PARK LN VALPARAISO AVE VALPARAISO AVE PARK LN

PARK LN

SOMERSET LN

PARK LN

SANTIAGO AVE

ELENA AVE

SHEARER DR

SHEARER DR ELIZABETH WY

CAROLINA LN

RITTENHOUSE AVE

FAIRFAX AVE

SNOWDEN AVE

LLOYDEN PARK LN

LLOYDEN DR LLOYDEN DR

BELLEAU AVE

LLOYDEN DR

JENNINGS LN

JENNINGS LN FAIR OAKS LN WATKINS AVE BURNS AVE

LANE PL

LANE PL

IRVING AVE

MAGNOLIA DR PAVEMENT LEGEND SELBY SCHOOL LOS LOMITAS SCHOOL NATIVITY SCHOOL BEAR GULCH RESERVOIR BAY RD

BAY RD ODELL PL
QUAIL CT CRACK SEAL PATCH SLURRY SEAL OVERLAY LEGEND TOWN BOUNDERY EDGE OF PAVEMENT NOTES 1 ADJUST AND REPAIR MANHOLE TO GRADE PER SAN MATEO COUNTY DEPARTMENT OF PUBLIC WORKS STANDARDS. Page 125 of 351 Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JUNE 18, 2025
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR

INFORMATION TECHNOLOGY AND GEOGRAPHIC

INFORMATION SYSTEMS (GIS) SERVICES

RECOMMENDATION
It is recommended that the Council approve a Professional Services Agreement for Information Technology Services to Infinity Technologies: direct the City Attorney to prepare the Agreement:
and authorize the City Manager to execute the Agreement on behalf of the Town.

BACKGROUND
Infinity Technologies has served as the Town’s IT and GIS vendor since 2021 when they were assigned the contract from Interwest Building Services after the firm divested their IT business line. Infinity provides services across a range of critical functions. Per the proposal (Attachment 1) submitted, for Fiscal Year 2025–26, the firm has committed to a robust service schedule that includes on-site support four (4) days per week (32 hours) and unlimited remote help desk coverage 24x7x365.

The Town’s partnership with Infinity Technologies has encompassed core IT operations such as help desk troubleshooting, server and network administration, cybersecurity protection, disaster recovery planning, hardware and software asset tracking, and application/database support. On the GIS front, Infinity provides on-demand data development, mapping, ArcGIS Online management, and staff training as needed.

The flat-fee pricing model of $14,620 per month ($175,440 annually) covers comprehensive IT support services, while GIS tasks are performed on a time-and-materials basis. This is an increase from a flat fee of $13,600 per month. There have been no adjustments in the last 2 years.

Professional Services Agreement for IT & GIS
JUNE 18, 2025

1 1
2 2

ANALYSIS
The scope and scale of Infinity Technologies’ work are both extensive and specialized, reflecting an integrated approach to maintaining and improving the Town’s technology infrastructure. Key achievements and support outcomes include:
• Help Desk Responsiveness: Infinity’s proposal includes service level agreement (SLA) targets for responsiveness, with top-priority issues receiving a response within 15 minutes.

Town staff benefit from streamlined access to troubleshooting support, account provisioning, and meeting technology setup.
• Server and Network Reliability: Through regular maintenance and monitoring, the Town’s server systems have operated with minimal unscheduled downtime. Their work optimizing LAN/WAN configurations and monitoring network health has preserved service continuity.
• Cybersecurity and Continuity Planning: The provider’s layered security approach— including firewall policy enforcement, vulnerability scanning, and DR testing—continues to bolster the Town’s cyber resilience and ensure compliance with state and federal IT regulations.
• Business Systems Support: Infinity’s support for third-party software integrations (e.g., Exchange, Shortel Systems) and GIS platforms has helped maintain operational reliability across departments, while also easing the learning curve for Town staff through technical guidance and user training.
• Proactive Capacity and Performance Management: Regular performance assessments and resource usage monitoring have allowed the Town to anticipate system upgrades and justify future IT investments more strategically. As an example, the Town is considering a phone system conversion, public wi-fi at Holbrook-Palmer Park, and routine system and equipment maintenance to prevent failures.
• Special Projects: Support in developing and managing campus Wi-Fi, conversion of the website domain to athertonca.gov, developing employee intranet on SharePoint, automating onboarding and other operational needs.

Throughout their engagement, Infinity Technologies has demonstrated technical proficiency, responsiveness, and strategic foresight necessary to support the Towns municipal IT environment.

FISCAL IMPACT
The flat-fee pricing model of $14,620 per month ($175,440 annually) covers comprehensive IT support services, while GIS tasks are performed on a time-and-materials basis. There have been no adjustments over the last two years of the agreement. The proposed contract includes a 7.5% increase, which is an adjustment based on a cumulative CPI increase over the past two years. Staff recommend a one-year contract with an option for a one-year renewal.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal D - Be Forward Thinking

Professional Services Agreement for IT & GIS
JUNE 18, 2025

1 1
2 2
• Goal C - Maintain Conservative Fiscal Policies and Financial Transparency

POLICY FOCUS
The policy focus for this Staff Report is the evaluation of IT and GIS services and the decision to continue to contract them.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Infinity Technologies Proposal FY25-26

INFINITY TECHNOLOGIES 1
June 10, 2025

TOWN OF ATHERTON

INFORMATION TECHNOLOGY (IT) &

GEOGRAPHIC INFORMATION SYSTEMS (GIS) SERVICES
FISCAL YEAR 2025-2026

SCOPE OF SERVICES
Overview
Infinity Technologies will continue to provide the Town of Atherton (Town with comprehensive Information Technology (IT) and Geographic Information Systems (GIS) services. Services will include a combination of on-site and remote support, aligned with the Town’s evolving needs and strategic objectives.
• On-Site Support: Four (4) days per week (32 hours)
• Remote Help Desk Support: Unlimited, 24x7x365 availability Task 1. IT Services - Areas and Tasks
Infinity Technologies will continue to provide comprehensive monthly managed IT support to ensure the seamless operation, security, and reliability of the Town’s technology infrastructure. The scope tasks outlined below are inclusive of our monthly flat fee:

1.1 Help Desk Support
• Centralized IT Support:
o Single point of contact for Town staff
o Prioritizes calls by urgency and redirects as needed
o Maintains a third-party vendor support contact list
• Help Desk Services:
o Tracks requests via help desk software
o Provides 24x7x365 support for issues (error messages, account access, email, phone, printing, business applications)
o Assists with on-site and virtual meetings, including setup of devices (laptops, projectors, etc.)
• User Account & Hardware Management:
o Set up new user accounts and hardware
o Handle staff offboarding (hardware retrieval, account closure) • Policies, Documentation & Reporting:
o Develop and maintain help desk policies, procedures, and knowledgebase o Tracks help desk utilization and resolution times in monthly reports IT SUPPORT | SCOPE OF SERVICES & PRICING
ATTACHMENT 1

INFINITY TECHNOLOGIES 2
• SLA Response Times:
o Priority 1 (Urgent): Within 15 minutes
o Priority 2 (High): Within 15 minutes
o Priority 3 (Normal): Within 30 minutes

1.2 Systems and Server Operations
• Server Management & Optimization:
o Design, install, and manage server systems
o Monitor performance and make efficiency adjustments
• Technical Support & Maintenance:
o Provide technical support and coordinate maintenance
o Respond to after-hours support calls per SLA commitment o Support computer room operations and universal power supplies • Data Management & Security:
o Perform data backups and restoration services
o Deploy updates, security patches, and troubleshoot business application issues • Vendor Coordination & Integrations:
o Work with third-party vendors on system updates, troubleshooting, and integrations o Maintain and document storage networks, media libraries, and management systems • Reporting & Compliance:
o Provide monthly reports tracking downtime (excluding routine maintenance) o Execute job scheduling, reporting, and resolution activities

1.3 Network Management
• Network Configuration & Management:
o Configure WAN/LAN prior to installation
o Document router, switch, wireless device configurations and IP schemas o Maintain IP addressing schemes, routing tables, VPN and wireless configurations • Performance & Security:
o Manage public carrier performance to meet schedules
o Maintain network device OS, firmware, file transfers, encryption and secure data movement
• Monitoring & Support:
o Develop procedures manual and implement network monitoring tools o Install, test and provide tech support for remote access hardware/software o Provide technical assistance and subject matter expertise • Industry Best Practices & Infrastructure Support:
o Recommend WAN/LAN/VPN/Wireless/Firewall/Switching standards o Support infrastructure software and computer processing services o Provide network design, engineering, security plans and schedules ATTACHMENT 1

INFINITY TECHNOLOGIES 3

1.4 Network Security
• Network Security & Protection:
o Design, test, and implement plans to secure network-attached devices o Establish and enforce approved firewall policies
o Implement security vulnerability and penetration testing policies • Threat Detection & Response:
o Deploy log management and intrusion prevention systems o Identify and remove malicious code/devices, implement countermeasures for attacks o Review, test, and apply security patches for assets
• Auditing & Compliance:
o Conduct security audits, fraud prevention, detection, and reporting o Perform vulnerability scans, penetration testing, and provide recommendations for security improvements
o Work with third-party vendors on security and vulnerability testing • Policy Development & Infrastructure Security:
o Document security procedures, standards, and regulatory requirements o Provide security plans aligned with Federal, State, and local regulations o Confirm IT infrastructure components meet security requirements • Security Monitoring & Incident Response:
o Establish and implement security profiles and monitoring tools o Report security violations, assist with investigations, and resolve external threats

1.5 Physical Security
• Environmental System Monitoring & Maintenance:
o Monitor IT infrastructure environmental systems to ensure functionality o Coordinate issue resolution as problems arise
• Best Practices & Staff Compliance:
o Provides security best practice standards and procedures o Conducts quarterly reviews to ensure adherence
• Data Center Access Tracking:
o Maintain access logs for the Town’s data center
o Provide access logs upon request

1.6 Business Application and Database Management
• Application & Database Support:
o Provide application support for third-party systems
o Administer security for all databases
o Monitor databases for breaches and security compliance • Database Configuration & Maintenance:
o Develop, test, and refresh databases from production data ATTACHMENT 1

INFINITY TECHNOLOGIES 4
o Createsand configure databases, applying upgrades and patches as needed o Execute schema changes and database management tools
• Performance Optimization & Security:
o Define and maintain database performance standards
o Maintain server logs and optimize scripts for efficiency o Track and resolve business application and database-related issues • Vendor Collaboration & Troubleshooting:
o Assist third-party vendors with troubleshooting, upgrades, and integrations o Execute data definition requirements for applications • Backup, Recovery & Reporting:
o Implement Town’s backup and recovery policies
o Support application and web services associated with business systems o Ensure backups include business applications and systems

1.7 Capacity and Performance Management
• Capacity Monitoring & Optimization:
o Develop and implement tools for effective IT infrastructure capacity monitoring o Assess capacity impacts of adding, removing, or modifying applications o Monitor resource usage to proactively identify performance issues • Forecasting & Performance Analysis:
o Capture trending data and forecast future capacity requirements o Assess incidents related to throughput performance and recommend improvements o Evaluate impact, risk, and cost of capacity/performance changes • Planning & System Monitoring:
o Conduct capacity and performance planning activities
o Continuously monitor capacity within all systems to optimize performance • Reporting & Budget Justification:
o Provide an annual report on capacity and performance analysis o Support Town budget justification for new IT resources

1.8 Disaster Recovery and IT Continuity
• Disaster Recovery (DR) Planning & Strategy:
o Maintain DR policies and procedures, revising annually • Testing & Corrective Action:
o Conduct semi-annual DR plan tests
o Implement corrective actions based on test findings
• Off-Site Data Storage & Security:
o Document requirements for off-site data storage
o Provide secure storage for designated media and transports data to off-site locations o Ensure archived data is accessible for DR operations
ATTACHMENT 1

INFINITY TECHNOLOGIES 5
• Execution & Implementation:
o Execute DR procedures as directed by the Town

1.9 Email, Messaging, & Conferencing
• Email & Messaging System Management:
o Manage Microsoft Exchange server and email support
o Oversee Microsoft Teams messaging and video conferencing o Support Shortel Systems conferencing
• Policy Development & System Updates:
o Assist in operational policy and procedure updates
o Producesrecommendations for Exchange application standards o Design, test, and implement system updates and patches • Backup, Recovery & Security:
o Implement backup and recovery procedures
o Maintain email retention policies to meet operational needs o Manage Exchange, Outlook Web Access, ActiveSync, and Shortel messaging components
o Protect against spam and malicious software
• Service Maintenance & Reporting:
o Maintain email services at minimum required levels
o Support remote email access

1.10 IT Document Catalog Management
• Asset Management & Documentation:
o Maintain the Town’s asset management system and server diagrams o Update documentation to ensure all assets are accounted for • Technology Asset Tracking:
o Tag and track technology assets
o Monitor asset allocation
• Third-Party Contracts & Licensing:
o Track contracts and associated licensing dependencies • Reporting & Support Documentation:
o Provide regular reports on assets added, retired, or due for renewal o Suppliy necessary support documentation

1.11 Administrative Reporting
• Quarterly SLA Compliance Reports:
o Measure team’s adherence to SLA performance metrics
• Help Desk Request Tracking:
o Ensure Town staff can log in to trouble ticket software to track requests ATTACHMENT 1

INFINITY TECHNOLOGIES 6
• Current Reporting:
o Weekly: Requests received by resolution status
o Weekly: Incidents grouped by cause
• Additional Reports
o As needed: Documentation on correcting recurring problems or critical issues o Annually: Report on service performance improvement results Task 2. GIS Services - Areas and Tasks (As Needed)

2.1 General GIS Support:
• Map requests, data analysis, and reporting
• Additional data development or acquisition
• GIS integration with third-party systems (e.g., ArcGIS + Sunridge RIMS 911) • GIS training for Town staff

2.2 Ongoing GIS Maintenance & Enhancements:
• Regular updates to core GIS layers (Addresses, Parcels, Zoning, etc.) • Workflow design and automation solutions

2.3 WebGIS Administration & Development:
• Administration & Maintenance:
o Troubleshoot existing WebGIS applications
o Manage users and content
o Provide training
o Add new functionality/widgets
• New Development:
o Build WebGIS applications for internal and external use

2.3 ArcGIS Online Platform Subscription:
• Provide Town staff and public access to published map content ATTACHMENT 1

INFINITY TECHNOLOGIES 7
MONTHLY PRICING Infinity Technologies is pleased to offer a flat monthly fee for IT support services for Fiscal Year 2025–

26. This all-inclusive pricing model ensures predictable costs and provides the Town with access to comprehensive, reliable IT services. In addition, GIS services will be provided on a time-andmaterials basis, billed according to the current GIS Fee Schedule.

Additional Support
In specific instances that require additional support outside the Scope of Services (i.e., Project Support, additional on-site after-hours requests, etc.), we will consult with Town management to determine a budget and timeline for providing such services. Costs for these services will be based on the hourly rate schedule provided on the following page.

TOWN OF ATHERTON
FISCAL YEAR 2025-26: IT & GIS SERVICES

TECHNICAL SERVICES SCOPE MONTHLY
HOURS

MONTHLY
FEE
ANNUAL
FEE
Task 1. IT Services 128 $14,620 $175,440
Task 2. GIS Services As Needed T&M T&M
TOTAL FEE: $14,620 $175,400
ATTACHMENT 1

INFINITY TECHNOLOGIES 8

IT & GIS HOURLY RATE SCHEDULE
Note: Infinity Technologies conducts an annual rate review, comparing our rates to the Consumer Price Index (CPI) for potential adjustments.

IT CLASSIFICATION HOURLY RATE ($)
REMOTE
HOURLY RATE ($)

ON-SITE
Project Manager 170 185
Programmer/Developer 160 180
Senior Network Engineer 155 170
Network Engineer 140 160
Senior Business Analyst 175 190
Business Analyst II 155 170
Business Analyst I 125 140
Senior Systems Engineer 135 155
Systems Engineer 130 150
Senior Systems Analyst 120 135
Systems Analyst II 115 130
Systems Analyst I 110 125
Senior IT Technician 105 120
IT Technician II 100 115
IT Technician I 95 110
Enterprise GIS Architect 170 180
Senior Business Analyst 175 190
Business Analyst II 155 170
Business Analyst I 125 140
Senior GIS Analyst 140 155
GIS Analyst II 130 145
GIS Analyst I 120 130
Senior GIS Technician 115 125
GIS Technician II 105 115
GIS Technician I 95 105
ATTACHMENT 1

Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: BEN TALAVERA, MANAGEMENT ANALYST
THROUGH: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 18, 2025
SUBJECT: APPROVE A CONTRACT EXTENSION FOR LANDSCAPE

MAINTENANCE SERVICES AT TOWN FACILITIES

RECOMMENDATION
It is recommended that the Council authorize a 3-year contract extension with Brightview Landscape Services, Inc. for the continuation of landscape maintenance services related to Town facilities including the Atherton Town Center, Holbrook-Palmer Park and El Camino Real; direct the City Attorney to prepare the extension; authorize the City Manager to execute the extension on behalf of the Town.

BACKGROUND
Brightview Landscaping Inc. became the Town’s landscape maintenance service provider in April 2022, following a competitive procurement process that included the evaluation of proposals from qualified firms. Brightview provides both routine and emergency landscape maintenance services, including maintenance the Town Center grounds, Holbrook-Plamer Park, the Lloyden Drive - Fair Oaks Lane intersection and the street medians along El Camino Real. These services include also trash collection at both the Town Center and park, as well as blowing of the tennis courts on a regular basis. The company is also available to supports Town events with staffing as needed.

The Town continues to receive complements regarding landscape maintenance services, particularly related to the landscaping at Holbrook-Plamer Park. Town staff and Brightview management continue to meet on a regular basis to review service needs, refine and improve the management and cost-effective deployment of contract maintenance staff to ensure the Town is getting maximum value.

The Brightview team has also provided various additional services beyond basic landscape maintenance services, including irrigation repairs and tree planting along El Camino Real, and installation of the Celebration Sculpture at the Town Center. Any additional services related to enhancements or other needs would be supplemental to the agreement.

Award PSA for Landscape Services
JUNE 18, 2025

1 1
2 3

ANALYSIS
In March 2025, Town staff actively began negotiations with Brightview regarding extension of their services contract for a period of three (3) years. The Town requested some minor modifications and clarifications to be included in the proposed contract extension. A summary of these modifications include:
1) Town Center Staffing, Supervision, and Communication To support quality and accountability, the contract extension includes enhanced language regarding communication and oversight requirements.
2) Park Services – Arbor Day Support
Clarification of service needs to support the Town’s Arbor Day event, including preparation of tree planting holes in advance of the event, and onsite staffing to assist the public with tree planting activities.
3) Maintenance of El Camino Medians
Increasing maintenance services along El Camino Real from bi-weekly to weekly to allow for better maintenance and weed control.
4) Cost of Living Adjustments (COLA)
Brightview has requested a 3% COLA adjustment for FY 2025-26, and an annual Cost of Living Adjustment not to exceed 3% annually through the remainder of the contract.

For FY 2025/26, the service costs for the contract are summarized as follows:

Description Monthly Amount
Holbrook-Palmer Park Landscape Maintenance $19,388 $232,654 Tennis Court Blowing $882 $10,579
Town Center/ Library Landscape Maintenance $4,285 $51,422 El Camino Real Medians $3,040 $36,480
Emergency Callout $10,000
Total $28,428 $341,135

Award PSA for Landscape Services
JUNE 18, 2025

1 1
2 3
The following table outlines the annual costs the duration of the extension, including the COLA:

Contract Year Budget
FY 2025/26 $341,135
FY 2026/27 $351,070
FY 2027/28 $361,302

FISCAL IMPACT
The proposed Fiscal Year 2025/26 operating budget includes sufficient funds to pay for these services.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal D - Be Forward Thinking
• Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
The City Council discussion should focus on the extension of the contract with our current provider versus a competitive rebid and felt that the current contract arrangement has been beneficial to the Town practically and economically. The Town has contracted for Public Works Maintenance and Management Services since September 2011 (14.75 years).

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Brightview Contract Renewal Proposal

b righ tview.co m
Commercial Landscaping Services for
To wn of Atherto n – Co ntract Renewal
855 Mahler Road
Burlingame, CA
Phone : (650) 219-5415
Email: [email protected]
Prepared for:

Robert Ovadia
Director of Public Works
Proposal Issued: Mar 12, 2025
Attachment 1

Robert,
On behalf of the BrightView team I would like to personally thank you for the opportunity to subm it our proposal to professionally m anage the landscape m aintenance responsibilities for Town of Atherton – Town Center, Holbrook Palm er Park & El Cam ino Real Medians.

We have enjoyed and appreciate the tim e you have taken to get to know our team and our operation. We have carefully reviewed your specifications and have taken the tim e to ensure we have developed a thorough and com prehensive proposal that will suit your properties specific needs.

We have exam ined every aspect of your site and considered all resources we feel will be required to m eet your needs and to exceed your expectations. There are a few key areas we have dedicated thought towards, they include:
∞ Have exceptional field leaders who are trained and educated in best horticultural practices
∞ Have significant operational capacity with in- house resources including Water Conservation Experts, Irrigation Technicians, Certified BayFriendly Landscape Professionals and Designers, Certified Arborists, Landscape, J anitorial, Pest Control and Safety Professional Staff, Supervisors and Managers
∞ Have a successful transition plan and flexible work plans and schedules to address seasonal needs and special events
∞ Build a partnership with our custom er
From day one, BrightView provides you with a beautiful, safe, and healthy landscape that will m aintain your investm ent, support your needs, and provide a welcom ing environm ent for everyone - em ployees and visitors.

Town of Atherton is an exceptional properties, and it is understood that the quality of our landscape m aintenance, enhancem ent services and the thoroughness of our plan are integral to ensuring that we keep you and your site’s visitors happy. We appreciate the opportunity to get to know you, the site, and present you with our custom service solution.

Sincerely,
Armando Lopez Steve Anders
Arm ando Lopez Steve Anders
Business Development Branch Manager
b righ tview.co m

b righ tview.co m
The BrightView Difference
Our Mission
To create customer value
through engaged local teams,
providing industry -leading
landscape services.

Our people create and maintain the best
landscapes on Earth.

We judge our success by the complete satisfaction of our customers.

Every member of your landscape team will strive to earn your trust and loyalty through a proactive relationship in which we consistently perform work of the highest quality with unparalleled responsiveness.

Our ability to offer industry leading standards to our customers is attributed to our quality assurance and continuous improvement programs we have developed over our history.

To take care of you & all your landscape needs

ONE PARTNER
Forward-thinking,
constructible design that
considers future operating
costs
Design
Thoughtful improvements
to enrich your landscape’s
appearance and
sustainability
Enhance
Seamless project delivery
that meets your goals and
long-term expectations,
on-time and on-budget
Develop
Consistent service delivery
and proactive solutions that
keep your property at its best,
now and in the future
Maintain

b righ tview.co m
Your BrightView Team
STEVE ANDERS, Branch Manager
[email protected] | (650) 219- 5415
Steven has been with BrightView Landscape Services since 2014. He has 20 plus years in the Landscape Industry and has several certifications: Qualified Landscape Water Auditor, Cal OSHA 10 Safety Program Certified, Bay- Friendly Qualified Landscape Design Professional Certification, Certified Green Roof Installer and Certified Landscape Technician in Maintenance, Enhancement, and Irrigation.

The team selected to maintain your property has the skills and experience necessary to meet your specific needs and expectations.

We strive to find the most talented team members who are continuously advancing their skills and talents.

Below is your dedicated BrightView team and details about their background and experience.
4 Meet Your Team!
Everything we do to service
our clients is handled with
our local, dedicated service
teams. Our team members
live and work in the same
communities that they are
providing landscaping
services to.

Brandon Steene
Vice President & General Manager
EMERALDA VELEZ TAPIA, Account Manager
[email protected] | (650) 250 - 3177
Esme has been a dedicated member of the BrightView Landscape Services team for a decade, bringing 12 years of expertise in the landscape industry. She is trained and certified in all areas of landscape management, demonstrating her comprehensive knowledge and commitment to excellence. In her role, Esme oversees the training and development of personnel, while also managing daily operational scheduling and providing guidance to ensure our customers receive top - quality service.

CHRIS MCLINDEN, Enhancement Manager
[email protected] | (510) 206 - 9665
Chris joined BrightView Landscape Services in 2025 as an Enhancement Manager.

With five years in the landscape industry, he is trained and certified in all aspects of landscape management. He oversees enhancement projects from consultation to completion and provides training, scheduling, and operational guidance for enhancement landscaper personnel. Chris is a valued team member and brings a wealth of knowledge to the team.

ANDREW ESTES, Account Manager
[email protected] | (650) 546 - 1673
Andrew has been a dedicated team member at BrightView Landscape Services since 2015, bringing a wealth of expertise in all facets of landscape management. As a certified professional, Andrew not only oversees daily operations but also plays a crucial role in training and developing personnel, ensuring that every team member is equipped with the skills and knowledge to excel. His leadership and commitment to excellence drive the success of the team and the quality of service provided.

b righ tview.co m 5
Dependable, Quality Service
Our team members participate in strict quality standards and continuous improvement training to ensure the service you receive is impeccable, efficient, and always excellent.

BrightView Standards of Excellence
Our proprietary Standards of Excellence promote best practices among the most common areas of landscape maintenance, enabling us to develop a cohesive, consistent strategy for your property. With a shared commitment and a focus on these standards, we will improve the quality of your landscape maintenance.

Our Standards of Excellence include:
• Site Cleanliness
• Weed Free
• Green Turf
• Crisp Edge Beds
• Spectacular Flowers
• Uniform ly Mulched Beds
• Neatly Pruned Trees & Shrubs
Quality Site Assessm ents
Your partnership with BrightView begins with a prom ise: quality landscape and client centric custom er service. BrightView’s form al Quality Site Assessm ents ensure we keep that prom ise. Our QSAs deliver:
• A forum for you to share feedback
• Progress updates on our work
• Tim e set aside to discuss opportunities
• A stronger partnership with you in the m anagem ent of your landscape
• Accountability that ensures your landscape’s success

b righ tview.co m 6
Delivering on Our Promise
We consider communication to be the key component of
success with all our clients. That is why we take it very seriously.

Throughout a partnership with BrightView, you can expect that we will deliver effective and proactive communications with you.

We have developed a systematic approach to ensuring that our clients are kept in the loop with all aspects of their landscaping services. We have several resources that we leverage to make sure we keep lines of communication flowing.
• Two times a year to drive
engagement
• Understanding how we are
preforming
• Survey results help us have learn
make changes to meet your
expectations

CUSTOMER

SATISFACTION

SURVEYS
• Review expectations
• Business reviews
• Scheduling and mapping
services
• Regular visibility with your key
stakeholders
• Your go-to person for
everything pertaining to your
landscaping
• A knowledgeable and trained
professional to help ensure your
property shines

REGULAR

VISIBILTY

DEDICATED

ACCOUNT

MANAGER
We make communication a
priority and believe it is the
key to delivering you the
highest quality service but
also building a strong and
lasting partnership. Our
tools were created to
ensure we maintain
proactive and transparent
lines of communication.

Esm eralda Velez-Tapia
Account Manager

b righ tview.co m 7
Committed to Safety, Everyday
BrightView is committed to operating our business in a responsible manner. The opportunity to deliver world - class professional services and create inspiring and safe landscapes for our clients and customers is a privilege and responsibility that we work hard to protect and advance every day.

Our employees are regularly trained on their responsibilities and are held accountable to following all safety regulations. It is their responsibility to report unsafe conditions, which makes a safer environment for your employees.

1.75 2.11 1.93 2.06 1.91

1.31 0

0.5 1

1.5 2

2.5 3

3.5 4

4.5 2018 2019 2020 2021 2022 2023
OSHA Recordable Performance
Industry Average: 4.20
BrightView regularly performs better in safety than other landscape service providers.

Extensive Training
BrightView crews receive ongoing
formal and hands on field training
to ensure we meet the highest
safety standards in the business.

Personal Protective
Equipment
Proper PPE Is required of all team
members engaged in jobsite
production activities.

Employee Verification
Process
BrightView is enrolled in E-Verify
in all states in which we operate to
ensure 100% compliance with all
US Labor and Immigration laws.

At BrightView, we believe that safety is more than
putting on a vest, safety glasses and gloves - it is
woven into the fabric of our company.

Andrew Estes
Branch Safety Leader
Industry Average

b righ tview.co m 8
Services Summary – Holbrook Palm er Park
Below is a breakdown of the anticipated costs associated with servicing your property. We appreciate the opportunity to present our service offerings.

Please let me know if there are any questions about the services or expenses outlined below.

Base Management Pricing Includes:
• Full Time Park Maintenance
• Weeding, mowing, and edging
• Chemicals and Fertilizers
• Plant Growth Regulators
• Blowing out debris
• Irrigation Management/ regular irrigation inspections and repairs included • Pruning and seasonal trimming
• Monthly QSA (Quality Site Assessment) Reporting
Holbrook Palmer Park Year 1 Year 2 Year 3
Full Time Maintenance $243,233.00 $250,530.00 $258,046.00 Sub Total $243,233.00 $250,530.00 $258,046.00
Emergency OT Contingency - $10,000.00 annually

b righ tview.co m 9
Services Summary – Town Center
Below is a breakdown of the anticipated costs associated with servicing your property. We appreciate the opportunity to present our service offerings.

Please let me know if there are any questions about the services or expenses outlined below.

Base Management Pricing Includes:
• Twice weekly maintenance
• Weeding, mowing, and edging
• Chemicals and Fertilizers
• Plant Growth Regulators
• Blowing out debris
• Irrigation Management/ regular irrigation inspections and repairs included • Pruning and seasonal trimming
• Monthly QSA (Quality Site Assessment) Reporting
Town Center – Capital Improvements

1. French Drain $15,000

2. Mulch Refresh $20,000

3. Plant Replacement $18,000

4. DG Refresh $7,000
Town Center Year 1 Year 2 Year 3
Twice Weekly Maintenance
Service $51,422.00 $52,965.00 $54,554.00
Sub Total $51,422.00 $52,965.00 $54,554.00

b righ tview.co m 10
Services Summary – El Cam ino Medians
Below is a breakdown of the anticipated costs associated with servicing your property. We appreciate the opportunity to present our service offerings.

Please let me know if there are any questions about the services or expenses outlined below.

Base Management Pricing Includes:
• Weekly maintenance
• Weeding
• Chemicals and Fertilizers
• Plant Growth Regulators
• Blowing out debris
• Irrigation Management/ regular irrigation inspections • Pruning and seasonal trimming
• Quarterly QSA (Quality Site Assessment) Reporting
El Camino Real Medians Year 1 Year 2 Year 3
Monthly Maintenance $36,480.00 $37,575.00 $38,702.00
Sub Total $36,480.00 $37,575.00 $38,702.00

b righ tview.co m 11
Quality Site Assessments
Our Quality Site Assessment (QSA) is a proprietary tool developed to help capture the quality of service and current state of your landscaping. This allows us to share our findings with you easily, regularly, and promptly. Once the assessment is completed the report is automatically emailed to you for real -time communication and complete transparency.

This report includes:
• ‘360 degree’ site inspections, perform ed with designated site contact
• Landscape observation im ages with notes
• Updates on item s already discussed in prior m eetings • Recom m endations on possible enhancem ents to your landscape • Opportunity for site contact to strategically discuss short- and long-term plan for the site
• Electronically tracks carry- over item s from past QSAs • Results can be electronically sent to other stakeholders Our Quality Site Assessm ents
(QSA) create an opportunity
for you and your dedicated
Account Manager to assess
the state of your property
together.

b righ tview.co m
Thank yo u fo r the
o ppo rtunity to present
o ur landscape so lutio n.

Should you have any questions, please
don’t hesitate to reach out.

Arm an d o Lo p e z
Bu sin e ss De ve lo p m e n t
[email protected]
(650 ) 444- 9892
Thank you for the
opportunity to present our
landscape solution.

Should you have any questions, please
don’t hesitate to reach out.

Steve Anders, Branch Manager
Steven.anders @brightview.com
(650) 219- 5415

Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: BEN TALAVERA, MANAGEMENT ANALYST
VIA: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 18, 2025
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD

NOTICE OF COMPLETION FOR THE LLOYDEN PARK

SIDEWALK RESTORATION PROJECT, PROJECT NUMBER
56094

RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Lloyden Park Sidewalk Restoration Project, Project Number 56094.

BACKGROUND
The Council awarded a construction contract on January 15, 2025, to J.J.R. Construction, Inc., of San Mateo for $92,356 and authorized change orders up to $15,000, for a total amount of $107,356.

This project consisted of the sidewalk, curb and gutter replacement, including removal of damaged concrete sidewalk panels and curbs with gutters, compaction of existing base materials, and restoration of concrete sidewalk, curbs and gutters, in accordance with the plans and Town specifications. Work under the contract has been completed.

ANALYSIS
The original contract price was $92,356. During construction, there was a change order executed in the amount of $2,309 to account for the costs of labor and material bonds required by the Town.

There was also a credit associated with the removal of one site from the project. The total contract costs are summarized as follows:

1. Original Contract

2. Bonds

3. Quantity Adjustment
$92,356
$2,309
($8,000)
Total $86,665

LLOYDEN PARK SIDEWALK RESTORATION PROJECT
JUNE 18, 2025

FISCAL IMPACT
A total of $107,356 was approved for project construction, including contingencies. The final construction costs with all approved changes described above is $86,665.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal B - Improve Public Safety & Emergency Preparedness • Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Notice of Completion

2. Certificate of Completion

RECORD REQUESTED BY:

TOWN OF ATHERTON
AND WHEN RECORDED MAIL TO:

CITY CLERK, TOWN OF ATHERTON
80 FAIR OAKS LANE
ATHERTON, CALIFORNIA 94027
No fee pursuant to Government Code Section 6103 SPACE ABOVE THIS LINE FOR RECORDER’S USE

TOWN OF ATHERTON

NOTICE OF COMPLETION

LLOYDEN PARK SIDEWALK RESTORATION PROJECT
PROJECT NO. 56094

ATHERTON, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT Robert Ovadia, Engineer of Work for the Town of Atherton, County of San Mateo, California, on the 09th day of May, 2025 did file with the City Clerk of said Town a Certificate of Completion for the work described in the construction contract awarded to J.J.R Construction, Inc. on the 15th day of January, 2025, said contract being executed on the 9th day of April, 2025.

That said work and improvements were accepted as completed on the 09th day of May, 2025 and that acceptance for completion of said work was ordered by Motion of the City Council of said Town and that the name of the surety on the Contractor’s bond for performance, labor and materials on said project is Great American Insurance Company, 301 East 4th Street, Cincinnati, Ohio, 45202.

That said work and improvements consists of sidewalk, curb and gutter repair and replacement, including removal of damaged concrete sidewalk panels and curbs with gutters, compacting existing sub-base, constructing new concrete sidewalk and curb with gutter, and related services . The scope of work includes coordination with Town Arborist as needed to review conditions where tree conflicts occur and to provide temporary traffic control measures such as no parking signs; as required for operation. Contractor to restore adjacent areas to pre-project conditions and is to provide with a I-year guarantee, as outlined in the Plans and Specifications for the Lloyden Park Sidewalk Restoration Project, to the full satisfaction of Town.

That I, Robert Ovadia, City Engineer of the Town of Atherton, am authorized by said Motion to execute and file this notice with the County Recorder of the County of San Mateo.

BY: ATTEST:

Robert Ovadia, City Engineer Anthony Suber, City Clerk
Date Date
‘I declare under penalty of perjury that the foregoing is true and correct.’ Atherton, CA
(Date and Place) (Signature) Robert Ovadia, City Engineer

TOWN OF ATHERTON

CERTIFICATE OF COMPLETION
PROJECT NAME: LLOYDEN PARK SIDEWALK RESTORATION PROJECT PROJECT NUMBER: 56094
LOCATION: LLOYDEN PARK, ATHERTON, CA, 94027
NOTICE IS HEREBY GIVEN:

1. That on May 09, 2025, the Public Works project known as LLOYDEN PARK SIDEWALK RESTORATION PROJECT, Project Number 56094 was completed in accordance with the plans and specifications as required by the Town of Atherton.

2. That the name and address of the party filling this notice is: Town of Atherton 80 Fair Oaks Lane
Atherton, California 94027.

3. That the name and address of the Contractor responsible for the construction of the project is:

J.J.R. Construction, Inc.
1120 Ninth Ave
San Mateo, CA 94402

4. That the name and address of the Contractor’s surety is:

Great American Insurance Company
301 East 4th Street
Cincinnati, Ohio, 45202

5. That the project is described as:

This improvement consists of sidewalk, curb and gutter repair and replacement including removal of damaged concrete sidewalk panels and curbs with gutters, compacting existing sub-base , constructing new concrete sidewalk and curb with gutter, and related services .

The scope of work includes coordination with Town Arborist as needed to review conditions where tree conflicts occur and to provide temporary traffic control measures such as no parking signs; as required for operation. Contractor to restore adjacent areas to pre-project conditions and is to provide with a I-year guarantee, as outlined in the Plans and Specifications for the Lloyden Park Sidewalk Restoration Project, to the full satisfaction of Town.

BY:

Robert Ovadia, P.E.

City Engineer
Date
ATTEST:

Anthony Suber Date
City Clerk Page 155 of 351
Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: JUNE 18, 2025
SUBJECT: PUBLIC HEARING PURSUANT TO GOVERNMENT CODE
SECTION 3502.3 TO RECEIVE A REPORT ON THE TOWN OF

ATHERTON VACANCIES, AND RECRUITMENT AND

RETENTION EFFORTS

RECOMMENDATION
It is recommended that the Council receive and file the informational report on the Town of Atherton vacancies, and recruitment and retention efforts pursuant to Government Code Section 3502.3.

BACKGROUND
Assembly Bill ("AB") 2561, codified in Government Code section 3502.3, passed in 2024, and requires public agencies to hold a public hearing to address the status of job vacancies prior to the adoption of the upcoming final budget. During this public hearing, the Town must present information on the status of vacancies and the Town’s recruitment and retention efforts. If necessary, the Town will identify necessary changes to policies, procedures, or recruitment activities that may lead to obstacles in the hiring process. This public hearing will ensure compliance with the new law. AB 2561 passed in 2024.

EXISTING POLICY
The Town’s Human Resources Manual identifies Section II: Employment Practices – Policy No. 201: Recruitment and Selection (Attachment 1) outlines guidelines for open positions, job announcements and application materials, application review, examination / interview process, reference checking, criminal background and live scan, offers, hire dates, and Town reporting requirements. The Police Department personnel guidelines are set in the Police Department Lexipol Manual.

AB 2561 Vacancy Report
JUNE 18, 2025

DISCUSSION & ANALYSIS
Staff will present the following required information at the public hearing; • The status of vacancies at the Town of Atherton.
• Information on the Town of Atherton’s recruitment and retention efforts. • Obstacles in the Town of Atherton policies, procedures, and recruitment activities that may create challenges in the hiring process, if any exist.

The Police Department runs an ongoing recruitment for Police Officers and Dispatchers to develop and maintain a potential bench of viable and qualified applicants for consideration. In many cases this has led to the successful onboarding of lateral candidates or candidates that are sourced through local police academies. The Town and Police Department have enjoyed a retention rate above 95% over the last three calendar years.

There are 44 full-time authorized positions within the 2025/26 Budget. Of that total, there are 14 employees within the City Manager’s Office, Finance Department, Building Department, and Public Works Department. Within the Police Department, there are 21 sworn public safety personnel and 9 non-sworn public safety personnel. As of the date of this report we have one (1) vacant Police Officer position and one (1) vacant Associate Engineer position in the Public Works Department. Police leadership is actively recruiting and vetting candidates to fill their opening and recruitment efforts for the Engineer vacancy began in late May. The Town is currently at 98% staffing.

The Town of Atherton has one bargaining unit, Atherton Police Officers Association (APOA) and as of June 9, 2025, the APOA does not have a vacancy rate that exceeds 20%.

Recruitment and Retention Efforts
The City Manager’s Office oversees all human resource related activities including recruitment.

Recruiting candidates for Town openings is about identifying, attracting and hiring the most qualified and appropriate people, and retention is about keeping employees engaged, satisfied and committed to organizational goals.

In calendar year 2024, there were 2 (two) non-police active recruitments that were each successfully filled. One was the Management Analyst role in the City Manager’s Office that was vacant due to a resignation and the other was a Management Analyst role in the Public Works Department due to a newly created and approved position. There were 2 (two) Police Department openings that were both successfully filled. One was for a Code Enforcement Officer resulting from shifting a hybrid full-time role from dispatch to Code Enforcement and the other was to fill the Support Services Coordinator role, which was vacant due to a retirement.

As of the date of this report in calendar year 2025, there was one non-police (1) vacancy in the City Manager’s Office for Receptionist / Clerk, which was vacant as a result of a resignation that was successfully filled. The Police Department filled one (1) vacancy for Management Analyst, which was the result of a retirement that was successfully filled.

AB 2561 Vacancy Report
JUNE 18, 2025

FISCAL IMPACT
This public hearing is held for information purposes. Any proposed changes will be included in the FY 2025/26 Recommended Budget.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal D - Be Forward Thinking

POLICY FOCUS
This report is in accordance with Town policies and offers a broader range of transparency related to Town practices.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Human Resources Policy No. 201 – Recruitment and Selection

Town of Atherton Human Resources Policies and Procedures

SECTION II: EMPLOYMENT PRACTICES
ATTACHMENT 1

Town of Atherton Human Resources Policies and Procedures

POLICY #201: RECRUITMENT AND SELECTION
The Town follows the following procedure when filling open positions. Due to the higher level of standards required for Police Department personnel further guidelines are set forth in the Police Department’s Lexipol Manual Policy #1000.

GUIDELINES

1. Open Position
When a position at the Town becomes vacant, the City Manager or authorized designee decides at his/her sole discretion whether and how to fill the position, who is responsible for conducting the recruitment effort, and where/how the position is advertised. New positions can only be added by recommendation by the City Manager or authorized designee and approval by the City Council.

It is the intent to post and advertise vacant positions to the general public. Qualified Town employees may compete in the process. However, the Town’s City Manager or authorized designee retains the discretion to advertise for vacant positions internally only and/or to appoint, promote, or reclassify from within without posting or advertising based on current employees’ qualifications and job experience.

Notice of openings that present promotional opportunities for employees through the competitive recruitment process will be posted in appropriate work locations and on the Town’s website for at least five (5) workdays.

2. Job Announcement and Application Materials
All job advertisements and postings shall clearly state when applications must be submitted. The City Manager or authorized designee retains the discretion to decide who will advertise the job, what is communicated in job postings and flyers, where they are posted, and for how long.

The Town relies upon the accuracy of information contained in the application for employment as well as the accuracy of other data presented throughout the hiring process and employment. Any misrepresentations, falsifications, or material omissions in any of this information or data shall result in the exclusion of the individual from further consideration for employment or, if the person has been hired, termination of employment.

3. Application Review
The City Manager or authorized designee will review all of the application packages and determine which applicants are most qualified and shall be further considered for employment. After such review and selection, all applicants will be notified of their status.

4. Examination/Interview Process
ATTACHMENT 1

Town of Atherton Human Resources Policies and Procedures

A candidate may be required to participate in a variety of examination processes, which may include an interview and/or written examination, physical ability or skills test, or any combination thereof.

5. Reference Checking
All job applicants shall provide information on previous employment and other references as required. Candidates shall also sign a release form to permit the Town to obtain other appropriate background reference information.

The City Manager or authorized designee will be responsible for checking and verifying all reference sources. The information obtained during the background and reference review will not be discussed with current or prospective employees who do not have a reasonable business need to know. An offer of employment will not be made until the reference checking is completed.

6. Criminal Background and Live Scan
Under Federal and State law, public agencies may enact policies that disqualify applicants with certain criminal convictions from employment positions if the conviction is relevant to the position in question. However, since California's new "Ban the Box" law prohibiting public agencies from initially asking job applicants about criminal convictions went into effect on July 1, 2014, inquiries regarding criminal histories are delayed until the applicant is a finalist.The Town shall not consider for employment a person or volunteer who has been convicted of a felony or misdemeanor involving moral turpitude. Such conviction shall be cause for termination of any employee or volunteer, if the felony or misdemeanor is for a crime specified below, or, if the crime is not listed below, the Town determines that the crime is substantially similar in nature to those specified below. The conviction may be disregarded if it is found and determined by the appointing authority that mitigating circumstances exist.

The Town may obtain criminal background information on all prospective employees and volunteers, all current employees and volunteers who work with or supervise minors, and all employees formally considered for promotion.

With respect to all prospective employees, current employees, and volunteers, a conviction of any of the following Penal Code sections, shall be grounds for disqualification or termination:

Section 68: Asking for or receiving bribes
Section 72: Presentation of fraudulent claims
Section 73 and 74: Bribes for appointment to office
Section 187 and 189: Murder
Section 209: Kidnapping for ransom, extortion, or robbery Section 211: Robbery – taking personal property in possession of someone by force or fear
ATTACHMENT 1

Town of Atherton Human Resources Policies and Procedures

Section 245: Assault with a deadly weapon
Section 261: Rape
Section 451: Burglary
Section 484: Theft
Section 490.5: Shoplifting
Section 503: Embezzlement – fraudulent appropriation of property by a person to whom it has been entrusted
Section 518: Extortion – obtaining property by a wrongful use of force or fear under a color of official right
With respect to all applicants for and current employees and volunteers in positions that work with or supervise minors, in addition to the above, a conviction of any of the following Penal Code sections shall be grounds for disqualification or termination:

Violations or attempted violations of Penal Code sections 220, 261.5, 262, 273a, 273d, or 273.5, 288, or any sex offense listed in 290.

Any crime described in California Uniform Controlled Substances Act (Division 10 [commencing with Section 11000] of the California Department Health and Safety Code).

Any felony or misdemeanor conviction within ten (10) years of the Town’s request for background information for violation or attempted violation of Chapter 3 of Title 8 of the Penal Code (commencing with Section 207), Sections 211 to 215, wherein it is charged and proved that the defendant personally used a deadly or dangerous weapon, as provided in subdivision (b) of Section 12022, in the commission of that offense, Section 217.1, Chapter 8 of Title 8 of the Penal Code (commencing with Section 236), Chapter 9 (commencing with Section 240), and for violation of any of the offenses specified in subdivision (c) of Section 667.5.

Any felony or misdemeanor conviction under Penal Code Section 311, et seq., photographic use of children relative to sexual conduct.

With respect to all applicants or current employees and volunteers in positions that work with public funds or public records, in addition to the above, a conviction of any of the following Penal Code sections shall be grounds for disqualification or termination:

Section 115, 115.3: Use of a false or forged public record or alteration of a certified copy of a public record.

Section 424: Embezzlement and falsification of accounts.

Title 13, Chapter 4: Any violation of forgery and counterfeiting.

It is the responsibility of an applicant, employee, or volunteer to report any conviction or arrest pending final adjudication to the Town. The information shall be included on all employment applications. Arrest pending final adjudication means an arrest for which the employee or applicant is out on bail or on his or her own recognizance pending trial, pursuant to Labor Code 432.7(a). If any convictions or arrests pending final adjudication occur while the employee or volunteer is working for the Town, the employee or volunteer shall report that information to ATTACHMENT 1

Town of Atherton Human Resources Policies and Procedures

his/her supervisor who shall forward the information to the Department Head and City Manager or authorized designee. Alternatively, the employee or volunteer may report the information directly to the City Manager or authorized designee.

State summary criminal history information is confidential and shall not be disclosed, except to those individuals designated to make employment decisions. Persons with access to such information shall sign a form acknowledging that the information is confidential and that civil and criminal penalties, as well as dismissal from employment, may result if the confidential information is misused.

7. Offer
Only the City Manager or authorized designee is authorized to make a written offer to any prospective employee.

8. Hire Date
The employee’s first day of work will be considered the employee’s anniversary date for purposes of seniority and benefits determination.

An employee’s anniversary date shall change if the employee receives a promotion or is granted a leave of absence that requires bridging two periods of uninterrupted employment.

The City Manager or authorized designee will provide a confirming written letter of offer.

9. New Employee Registry (NER)
All employers are required to report newly hired employees to the New Employee Registry (NER).

This program is designed to help law enforcement identify and collect child support payments from delinquent parents. The Town will submit form DE 34 to the Employment Development Department within twenty (20) days of hiring, listing the new employee’s full name, address, Social Security number, home address, and starting date of employment.

ATTACHMENT 1

Item No. 10
Town of Atherton
CITY COUNCIL – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: JUNE 18, 2025
SUBJECT: ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2025/26

OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT
RESOLUTION FOR UNREPRESENTED STAFF; 2025/26 SALARY AND

CLASSIFICATION SCHEDULE, GANN LIMIT APPROPRIATIONS, AND

TOWN MASTER FEE SCHEDULE

RECOMMENDATION
Adopt the accompanying Resolutions (adoption of all Resolutions may be done by one motion):

1. Resolution of the City Council of the Town of Atherton Adopting the Fiscal Year 2025- 2026 Operating and Capital Improvement Program Budget;

2. Resolution of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff;

3. Resolution of the City Council of the Town of Atherton Approving Fiscal Year 2025-2026 Salary Schedules and Classifications;

4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2025-2026 Pursuant to Article XIII B of the California Constitution;

5. Resolution of the City Council of the Town of Atherton adopting the attached fee resolution amending various fees and charges on the Town Master Fee Schedule.

BACKGROUND
Staff is pleased to present the Annual Operating Budget for FY 2025/26. The Council held four (4) public sessions in review of the Town Operational and Capital Budgets. The FY 2025/26 Operating Budget continues to reflect a positive outlook with a focus on Capital Projects and other Town Priorities. Staff strives to ensure that the Town’s fiscal position remains positive while continuing current programs, policies, and services. Traffic safety improvements continue to be a priority as the Alameda de las Pulgas Traffic and Safety Improvements project is currently in the conceptual design phase. The El Camino Real Complete Streets Gap Closure Project planning study is underway and is anticipated to be completed in FY2025/26. The Bicycle and Pedestrian Master Plan is currently being updated. Drainage improvements are another priority as upcoming projects include the Atherton Channel Assessment and Relining Upstream of Alameda de las

FY 2025/26 Town Operations Budget
June 18, 2025

Pulgas design and construction, El Camino Real Long Term Drainage improvement solutions conceptual design, and Atherton Channel culvert and detention system improvements initiation of design projects are moving forward. The Park playground and restroom improvement projects are in design, as well as initial discussions on Town Center and Library Circulation Plan.

Staff incorporated all City Council feedback from the FY 2025/26 Budget meetings, together with additional adjustments, if any, to the Operational and CIP budgets based on identified priorities or projects that need to move forward in our CIP program. At the Budget Study Session on June 4, in addition to approving the $3m ADP allocation to CalPERS, the Council made the following adjustments:
• Move the Drainage Master Plan from FY 2027/28 to FY 2026/27 • Move the Park Master Plan from FY 2026/27 to FY 2027/28 • Reduce the Park Master Plan from a budget estimate of $350,000 to $250,000 • Reduce the allocation to the Facility Replacement Fund to $250,000 Reflected below are the final updates since the June 4 study session. All of these changes have been incorporated and the below represents the FY 2025/26 Proposed Operating and CIP Budget as directed by Council.

For FY 2025/26, General Fund revenues are projected at $24,712,266 and General Fund expenditures are projected at $22,134,254. This reflects a single year surplus of $2,578,012 before the addition below the line of ERAF and transfers in/out for CIP, debt service, and ADP. There is a projected year-end positive fund balance in the General Fund of $9.57 million.

The following Staff Report is broken down into the following areas:
• Revenue Highlights – Page 3 of Staff Report
• Expenditure Highlights – Page 6 of Staff Report
• Budgets by Department – Page 8 of Staff Report
• Other Restricted Funds – Page 15 of Staff Report
• Capital Improvement Fund – Page 19 of Staff Report
• Reserves – Page 27 of Staff Report
• GANN Limit – Page 28 of Staff Report
• Master Fee Schedule – Page 28 of Staff Report; reflects the addition of the Utility Underground Private Property Fee and the 2.7% CPI adjustment.

Beyond the additions made by the Council at the June 4 Study Session, there have been no additional changes made. The information presented reflects information previously shared with the Council.

It is recommended that the Council conduct the Public Hearing, take Public Comment and adopt the budget and five (5) associated Resolutions in one motion.

FY 2025/26 Town Operations Budget
June 18, 2025

REVENUE HIGHLIGHTS
FY 2025/26 Total General Fund revenues are projected at $24,712,266. Grants and contributions are only budgeted if they have been authorized and approved by the granting agency. A CalRecycle grant of $5,000, and a Community Oriented Policing Grant of $190,000 are included as known revenues.

The table below reflects major General Fund revenue categories for the Town’s budget. Some of the items in the table are expanded for additional detail and some include only the rolled-up amount.

Actual Orig. Budget Adjusted Recommended
Category FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26
Secured Property Tax
$12,024,626 $12,797,625 $13,182,117 $13,850,000
Other $2,457,130 $3,006,960 $2,983.225 $3,534,500
Subtotal Property Tax
$14,481,756 $15,804,585 $16,165,342 $17,384,500
Sales Taxes $434,106 $442,400 $487,400 $529,000
Franchise Fees $972,543 $1,076,000 $1,058,774 $943,000
Intergovernmental $42,066 $40,800 $46,767 $47,900
Business License Tax $279,184 $290,000 $290,000 $298,000 Planning Fees $346,190 $850,300 $435,300 $520,300
Building Fees $1,655,279 $2,203,280 $2,419,200 $2,449,400 Policing Fees $466,361 $368,861 $541,092 $540,450
Public Works Fees $467,571 $659,700 $535,700 $685,700
Park Program Fees
Social Fees $34,300 $60,700 $49,000 $40,000
Class Fees 9,963 $15,300 $13,500 $15,700
Weddings $800 $20,000 $0 $5,000
Day Use Fees $11,220 $19,000 $13,000 $19,000
Catering Service Fee
$5,178 $0 $0 $0
Subtotal $61,462 $115,000 $75,500 $79,700
Misc. Revenues
Admin Citations $71,800 $90,000 $45,000 $91,800
Cell Lease(s) $73,606 $74,816 $74,816 $74,816
Interest Income $1,044,261 $300,000 $300,000 $320,000
Knox Playschool $56,617 $55,000 $70,000 $70,000
C&D Forfeiture $1,022,800 $500,000 $500,000 $500,000

FY 2025/26 Town Operations Budget
June 18, 2025

Actual Orig. Budget Adjusted Recommended
Category FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26
Other $267,147 $130,280 $535,573 $177,700
Subtotal $2,536,231 $1,150,096 $1,525,389 $1,234,316
Total General Fund
$21,742,747 $23,001,022 $23,580,464 $24,712,266
Excess ERAF $2,663,605 $2,500,000 $2,771,578 $2,500,000 Total Revenues $24,406,352 $25,501,022 $26,352,042 $27,212,266 • Note – table includes ERAF.

Educational Revenue Augmentation Fund (ERAF)
The Town’s ERAF revenue for FY 2024/25 was $2,771,578. This is an increase of $271,578 over the budget of $2,500,000. ERAF funding continues to be budgeted below the line for one time use.

The Town uses ERAF revenue to help reduce long-term liabilities and fund one-time capital project needs (Town Center) and recently as an allocation to the Town’s Capital Improvement programs. It is not included as operational revenue. The use of ERAF revenue is a year-to-year decision by the City Council as part of the budget process. ERAF is set at $2.5 million for FY 2025/26.

Revenue Assumptions
For FY 2025/26, Property Taxes still represent 70% of the Town General Fund Revenues. The total projected revenue from property taxes is $17,384,500, approximately 7.5% or $1,219,158 over the FY 2024/25 actuals estimate. Changes in property values are based mainly on a combination of the projected CPI growth plus a review of sales, and construction activity that will come online in the next assessment period. The Town’s Property Tax Consultant HdL Companies suggests that the Town use a projected increase of 4% to 5.5% in Property Tax revenues. Since FY 2011/12, the Town has seen an Assessed Property Value growth of about 157%.

The FY 2023/24 VLF amount was $1,651,448 and the funds available from the State were $946,881. There is a shortfall outstanding of $704,567. The County submitted a claim to the State for the FY2023/24 VLF shortfall to be addressed in the States upcoming FY 2025/26 budget. It was recently confirmed that the FY2023/24 VLF shortfall is listed in the State’s FY 2025/26 Budget. The FY 2024/25 VLF amount for the Town is $1,758,734 and the funds available from the State are $1,023,549. There is an estimated shortfall of $735,185. Staff have budgeted the VLF for FY2025/26 with the understanding of a shortfall occurring while also possibly receiving partial payment for prior shortfalls.

Other General Fund revenues for FY 2025/26 include conservative revenue assumptions and reflect current market assumptions. Revenue from activities in the Building, Planning and Public Works Departments comprise the majority of the fee revenue for the Town. With the recent increase in the Town fee schedule, revenue from Building, Planning and Public Works fees are projected to increase. These revenues are projected at approximately 4% and based on the current

FY 2025/26 Town Operations Budget
June 18, 2025

trend of building activity for residential improvements and new construction. Franchise fee revenues are projected at 1 to 2 percent (%) and based on the current year’s trend. Miscellaneous and other revenues were evaluated based on current trends, eliminated revenues and one-time revenues.

EXPENDITURE HIGHLIGHTS

FY 2025/26 Town Operations Budget
June 18, 2025

Overall, General Fund expenditures are estimated at $22.13 million. Expenditures are evaluated based on operational needs to provide consistent services to the community. Staff reviewed operational expenditures and known expenditure adjustments were incorporated wherever possible based on upcoming contract costs, projected dues/fees for member agencies, as well as corresponding changes in rate adjustments for CalPERS, health costs, and Workers’ Compensation rate adjustments.

Overall Personnel Costs and Benefits
The basic employee-paid CalPERS pension costs are 7% of salary for Miscellaneous employees (non-sworn personnel) and 9% of salary for Public Safety employees (sworn personnel). Through cost-sharing agreements with employees implemented in FY 2019/20, in addition to the preceding rates, employees pay an additional 1% (local miscellaneous) and 3% (public safety) of the employer cost. This has also resulted in operational savings of $896,498 since FY 2019/20.

The employer cost for CalPERS pension costs for Miscellaneous employees is 12.74%. This represents an increase of .07% from the prior year. With the above cost sharing agreement, the actual cost is reduced to 11.74%. The Public Safety employee cost is 29.35% (an increase of .05%).

Through the cost-sharing agreement, the Town’s actual cost is 26.35%.

Listed below are the Unfunded Accrued Liabilities (UAL) dollar amounts the Town has paid for FY 2018/19 through FY 2024/25. The FY 2025/26 total UAL payment is $1,839,866 and is an increase of $320,297. These expenses are incorporated into respective department budgets CalPERS
Employer
Payment of
Unfunded
Liability
UAL
FY
2018/19
UAL
FY
2019/20
UAL
FY
2020/21
UAL
FY
2021/22
UAL
FY
2022/23
UAL
FY
2023/24
UAL
FY
2024/25
Miscellaneous
Employees
$230,536 $288,470 $333,762 $393,774 $452,652 $431,925 $518,728 Public Safety
Employees
$607,679 $750,799 $860,123 $6,007,045 $813,210 $791,076 $1,000,841 Total
Contribution
$838,215 $1,039,269 $1,193,885 $6,400,819 $1,265,862 $1,223,001 $1,519,569 The Town Finance Committee reviewed an analysis from an Ad Hoc Subcommittee on the Unfunded Accrued Liability (UAL). At its March 18, 2025 meeting the Audit & Finance Committee reviewed a presentation concerning the effects on future annual minimum required UAL payments for the Classic Safety Plan with CalPERS of making a one-time Additional Discretionary Payment (ADP) of $1 million, $2 million or $3 million. As a result of this analysis, the Committee strongly encourages making an ADP and presents a recommendation that the Council must first consider whether the money used for making an ADP would be better used for another purpose (such as, e.g., capital improvements or operating expenses) and do a cost-benefit analysis of the various uses.

FY 2025/26 Town Operations Budget
June 18, 2025

During the June 4, 2025 study session, the Council reviewed the 5-Year Financial Outlook to address CIP programs and the ADP amount to include in the toward paying down the Town’s Unfunded Actuarial Pension obligation amount. Direction was given to include a $3 million ADP to the Classic Public Safety Pension Plan.

The table below reflects the Town’s total Unfunded Actuarial Liability for all employee classes (PEPRA, Classic, Public Safety).

Unfunded Actuarial Liability
As of June 30, 2023
Retiree Class Liability Funded Unfunded Funded Ratio
Classic Miscellaneous $21,966,901 $14,752,981 $7,213,920 67.2% PEPRA Miscellaneous $1,221,528 $1,068,328 $153,200 87.5% Classic Safety $55,161,289 $41,750,395 $13,410,894 75.7% PEPRA Safety $2,758,417 $2,348,658 $409,759 85.1%
Totals $81,108,135 $59,920,362 $21,187,773 73.8%
OPEB
Town retiree health expenses are being paid through the PARS Trust. The operational cost savings expense to all General Fund operation departments for FY 2025/26 is ($524,960). The current OPEB Liability is $8.15 million and there is currently $8.66 million in the Trust. This results in an estimated Net OPEB Liability asset of $510,276.

BUDGETS BY DEPARTMENT

FY 2025/26 Town Operations Budget
June 18, 2025

During the review of department operations, each department evaluated service and maintenance needs required for the next fiscal year. General operations focused on anticipated needs and cost assumptions on meeting operational demands. Included are summaries by department and roll-ups of total operational expenditures.

CITY COUNCIL OPERATIONS
OVERALL NET DECREASE OF $7,415
The City Council budget includes expenditures related to City Council meetings, conference attendance such League of California Cities, Council/Town memberships (LAFCO, C|CAG, HEART, HIP Housing, League of Cities, etc.), Elections, utilities for the Council Chambers and incidentals.

Operations
FY 2025/26 includes an advertising/publishing for Council meeting postcard notifications and minor increases in membership dues and meals. The allocation to HIP Housing ($15,000) was shifted to the Planning Department budget. There was a decrease in the municipal election budget line item as there are no general election costs in the fiscal year.

ADMINISTRATION DEPARTMENT
OVERALL NET INCREASE OF $63,345
The Administration Department budget includes the City Manager’s Office and City Clerk’s Office. This represents four full-time salaries and benefits (City Manager, City Clerk/Deputy City Manager, Management Analyst I, and Receptionist/Postal Clerk), contract support for human resources (legal), legal noticing and posting, conference attendance and support, memberships, municipal code publishing, office supplies, and the administrative share of general utilities and costs.

Personnel and Benefits
Overall, the salaries and benefits categories increased slightly to $21,840. The majority of the increase is in CalPERS UAL, salary adjustment, and cost of living adjustment placeholder.

Operations
There was an increase in operations expenses in the amount of $41,505. The majority of the increase is due to Other Equipment Repairs & Maintenance - copier lease, increased printing of materials, advertising noticing, and Laserfiche records management project, and support for refuse recycling reporting. There are continued sustainability programs and outreach efforts and maintaining of budgeted expenses for the Town’s Earth Day event.

CITY ATTORNEY’S OFFICE
OVERALL NET INCREASE OF $0

FY 2025/26 Town Operations Budget
June 18, 2025

The City Attorney’s Office budget consists of the legal retainer for the City Attorney and other associated legal services. The Town City Attorney services are provided by the law firm Kronick Moskovitz Tiedmann & Girard on a retainer amount. The budget also includes a line item for Additional Services as needed.

FINANCE DEPARTMENT
OVERALL NET INCREASE OF $61,679
The Finance Department budget includes the salaries and benefits of three full-time employees (Finance Director, Sr. Accountant and Jr. Accountant). The budget includes contract services for the Town’s Audit and Investment Services, financial software licensing and support, conference attendance and support, memberships, office supplies, and business license processing costs.

Personnel and Benefits
Overall, the salaries and benefits category increased by $52,199. This includes the cost-of-living placeholder, job reclassification, health insurance for active employees’ expense, and UAL payment increases.

Operations
Operation expenses for the Department increased by $9,300. Specific increases related to Printing Services for Town Budget and Other Contract Services for HDL services and meetings.

PLANNING DEPARTMENT
OVERALL NET DECREASE OF $169,620
The Planning Department budget consists of contract planning services and associated services and costs. The Department also includes an allocation of arborist service costs related to planning activities. The budget includes necessary staff hours and counter review for day-to-day processing of basic applications. Most costs are offset by fees. The Planning team has responsibility for onetime programmatic expenditures related to the Town various General Plan Updates that include the Safety Element, Housing Element, and the Zoning ordinance code updates, etc. During the last year, the Town has been working on finalizing the required environmental reviews, expanded objective design standards, Safety Element updates, In-lieu Exclusionary Fee Nexus Study and Financial Feasibility Analysis report. As the above updates have been in process during the current fiscal year, there is a budgetary decrease in FY 2025/26 of (-$261,300). Once the Housing Element is completed this will not be an operation expense until the next Housing Element update Cycle.

Operations
The Planning Department operations budget includes a decrease in operations budget due to Housing Element winding down, but the department has an increase in the basic planning services

FY 2025/26 Town Operations Budget
June 18, 2025

contract expense of $74,000 to ensure core staffing of planning services for the Town Community Development. There have been increases in the number of application reviews for SB 9, ADU, and other similar permits. There was an increase of $35,000 for membership fees to the ADU Resource Center of San Mateo County

BUILDING DEPARTMENT
OVERALL NET INCREASE OF $76,305
The Building Department budget consists mostly of the contract services for the building department (Interwest), portions of three full-time salaries and benefits are also allocated to the department (Arborist, Associate Engineer, and Office Specialist), general office supplies and materials, software costs, and a share of the building department share of utilities.

Personnel and Benefits
Overall, the salaries and benefits category increased $23,433. There were adjustments in salaries, cost of living placeholder, and CalPERS UAL payment increases.

Operations
The majority of the increase is due to a corresponding Building and Life Safety Contract Services increase - $57,296. This is based on the revenue assumption for the department for the upcoming fiscal year. As mentioned previously this revenue sharing contract is currently being reviewed.

INTERDEPARTMENTAL
OVERALL NET INCREASE OF $42,702
The Interdepartmental budget provides for the accounting of costs that are incurred and supports all Town departments. Costs include liability insurance, IT support, County Tax administration costs, IT infrastructure costs and other charges that are Town-wide in nature.

Operations
The annual cost for IT support is set at an amount that supports the Town’s IT service needs - $163,200. Later in tonight’s meeting there is an adjustment to the contract to $175,440. The majority of the departmental increase is in the general liability, employment practice, and property insurance cost increases - $20,000 - to maintain the Town’s cost for insurance and self-insured retention.

IT Infrastructure expense includes needs and upgrades identified with Town Center. The FY 2025/26 Budget maintains the updates to the Town’s phone system, continued cybersecurity, storage, various licenses, and software application needs. General technology services are within this department (maintenance as well as infrastructure) and include current Shoretel Phone Services, Data Storage Plans, Servers, virus protection systems, software licensing and

FY 2025/26 Town Operations Budget
June 18, 2025

transparency tools. There were increases in the IT infrastructure expense for the additions of AI engine search and legacy SKU for agenda automation. There was an additional increase of $15,200 that includes server storage replacement ($8K), an increase in Microsoft licenses for Office 365 ($4K), and cloud backup ($3K).

PUBLIC WORKS DEPARTMENT
OVERALL NET INCREASE OF $189,046
The Public Works Department budget consists of 5 distinct areas of focus: Engineering, Streets, Park Maintenance, Park Programs, and Building Maintenance. The department recently went through a restructuring to a reclassification of the Senior Engineer to Associate Engineer and the hiring of a Maintenance Manager. The current fiscal year saw the hiring of a Management Analyst.

The salaries and benefits of all or portions of six full-time employees (Public Works Director, Associate Engineer, Maintenance Manager, Town Arborist, Management Analyst and Office Specialist) are included in the budget. The budget includes contract services for the Town Maintenance Services (MCE), Custodial Services, new Landscape Maintenance Services, Facility Maintenance services, Tree Trimming, Street Sweeping, Signal Maintenance, Street Light Maintenance, Contract Engineering, and Park Event Services. The equipment and facility servicing needs for the Town are incorporated to include systems maintenance and monitoring, landscaping, custodial, and utilities for these new Town facilities. Within the budget includes maintenance costs for building systems (heating systems, chilled water systems, BMS systems, radiant ceiling and flooring, elevator, green infrastructure, permeable paving, etc.), The budget also includes computers and equipment, training and workshops, software licensing and support, general office support, memberships, office supplies, and shares of general utilities and costs.

Personnel and Benefits
Overall, the salaries and benefits category increased $79,760. The majority of the increase in salaries and benefits category is due to the cost-of-living placeholder. There was also an increase in active employee health insurance. The CalPERS UAL payment increased by $28.532.

Operations
There is an increase in operational expenses of $103,286. Most of the increase is due to the current contract Maintenance Service Budget (MCE) and a contractual 3% CPI adjustment expense of $41,150. Contract Tree maintenance expense had a slight increase, and there was a reduction in Contract Custodial Services allocation one-time expense. There is an increase in contract landscaping maintenance of $45,000 for ECR median required maintenance. This was an added service in the FY 2024/25 budget that has been continued. There was an increase in building maintenance improvement of $60,000 for the DG pathway repair behind the playschool. The Public Works Department operations budget includes professional engineering, town service needs, existing contracts for facilities maintenance services, repair and maintenance. The budget includes the maintenance of the Town service contracts with various vendors for the needs and services for the Town Center facility maintenance. There was an increase of $6,000 in Facility Repairs and Maintenance for plants and greenery in Town Center office spaces.