Atherton City Council
September 17, 2025

Project:

NP 3102 LT 3~ Adaptive 423
Created By:

Travis Harper
Created On:
5/1/25
Last Update:
-
NP 3102 LT 3~ Adaptive 423 | Duty Analysis
Nominal (mean) data shown. Under- and over-performance from this data should be expected due to standard manufacturing tolerances. Please consult your local Flygt representative for performance guarantees.

Name Q (1x)
[USgpm]
H (1x)
[ft]
P2 (1x)
[Hp]
Q
[USgpm]
H
[ft]
P2
[Hp]
ηp
[%]
SE
[kWh/USgal]
NPSHr
[ft]
DP @ 1x 486.38 21.92 4.29 486.38 21.92 4.29 62.8 0 13.03 DP @ 2x 335.8 25.47 4.17 671.6 25.47 8.34 51.89 0 13.43

Project:

NP 3102 LT 3~ Adaptive 423
Created By:

Travis Harper
Created On:
5/1/25
Last Update:
-
NP 3102 LT 3~ Adaptive 423 | Dimensional Data & Drawing

Company Shape
Contact Travis Harper
Phone No. 9168925147
Email [email protected]

ENGINEER’S ESTIMATE

CONSTRUCTION COST
ALIGNMENT 1 – SELBY LN. LS
Item No Item Unit Quantity Unit Price Total Cost
Mobilization/Swpp/Traffic Control - - - $ 34,500
1 Mobilization/Demobilization LS 1 $ 7,000 $ 7,000
2 Traffic Control LS 1 $ 5,000 $ 5,000
3 Construction Staking & Survey LS 1 $ 17,500 $ 17,500
4 Stormwater Pollution Prevention LS 1 $ 5,000 $ 5,000
Drain Inlets/Manholes - - - $ 691,600
5 Sheeting, Shoring, & Bracing LS 1 $ 22,500 $ 22,500
6 Dewatering Operations LS 1 $ 8,500 $ 8,500
7 12" HDPE Storm Drain by Open Trench LF 1,260 $ 320 $ 403,200 8 6" HDPE Forcemain by Open Trench LF 420 $ 200 $ 84,000 9 Curb Catch Basins EA 4 $ 8,300 $ 33,200
10 48" Diameter Storm Drain Manhole EA 4 $ 35,000 $ 140,000 11 Pop-up Emitter EA 1 $ 200 $ 200
Supplementary Grading - - - $ 104,050
12 Regrading SF 1,370 $ 65 $ 89,050
13 Valley Gutter LF 100 $ 150 $ 15,000
14 Dewatering Station at Selby Lane (Pumps, Wet
Well, Control Center, Valve Pit, SCADA, new
PG&E service)
LS 1 $ 125,000 $ 125,000
Subtotal $955,200
Contigency (10%) $100,000
Total $1,055,200

ENGINEER’S ESTIMATE

CONSTRUCTION COST
ALIGNMENT 2 – ISABELLA AVE. LS
Item No Item Unit Quantity Unit Price Total Cost
Mobilization/SWPP/Traffic Control - - - $ 65,500
1 Mobilization/Demobilization LS 1 $ 13,000 $ 13,000
2 Traffic Control LS 1 $ 10,000 $ 10,000
3 Construction Staking & Survey LS 1 $ 32,500 $ 32,500
4 Stormwater Pollution Prevention LS 1 $ 10,000 $ 10,000 Drain Inlets/Manholes - - - $ 576,800
5 Sheeting, Shoring, & Bracing LS 1 $ 42,500 $ 42,500
6 Dewatering Operations LS 1 $ 16,500 $ 16,500
7 Storm Drain Inlet EA 6 $ 6,000 $ 36,000
8 Curb Catch Basins EA 6 $ 8,300 $ 49,800
9 48" dia 24”Diameter Storm Drain Manhole EA 11 $ 35,000 $ 420,000 10 48” Deep Storm Drain Manhole EA 1 $ 12,000 $ 12,000
11 Horizontal Directional Drilling LF 3322 $ 625 $ 2,076,250 12 New Outfall to Atherton Channel LS 1 $ 50,000 $ 50,000 Supplementary Grading - - - $ 153,450
13 Regrading SF 2,130 $ 65 $ 138,450
14 Valley Gutter LF 100 $ 50 $ 15,000
15 Dewatering Station At Isabella Ave (Pumps, Wet Well, Control Center, Valve Pit, SCADA, New PG&E Service)
LS 1 $ 400,000 $ 400,000
Subtotal $ 3,322,000
Contigency (10%) $ 340,000
Total $ 3,662,000

Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: SEPTEMBER 17, 2025
SUBJECT: REJECT ALL BIDS FOR THE ATHERTON LIBRARY
CHILDREN’S GARDEN PROJECT, PROJECT NUMBER 56109;

AND AUTHORIZE STAFF TO REBID THE PROJECT

RECOMMENDATION
Staff recommend that the City Council rejects all bids received for the Atherton Library Children’s Garden Project, project number 56109, and authorize staff to rebid the project.

BACKGROUND
The San Mateo County Library JPA contracted with Miller Company Landscape Architects to prepare the plans, specifications and cost estimate for the Atherton Library Children’s Garden Project. The project primarily consists of site clearing, installation of various custom garden elements such as log benches, low tree house, willow hut, and stump walk, as well as ramps, railings, stairs, unit paving and other surfacing materials, fences and other site furnishings. The Town posted the project plans and specifications for public bid on July 11, 2025.

ANALYSIS
Public Works staff administered a publicly advertised bid for the Atherton Library Children’s Garden Project. Bids were opened on August 26, 2025. Three (3) bids were received as follows:

CONTRACTOR LOCATION BID
Modernscapes Innovation Oakley $ 447,840.00
Suarez & Munoz Construction Hayward $ 730,000.00
Native Soil Oakland $ 837,000.00
The Engineer’s Estimate for this project is $438,039.00 After review of the bids, it was confirmed that Modernscapes Innovation’s bid was complete and had the requisite licenses to do the work. On Friday, August 29, 2025, Modernscapes Innovation notified staff via formal letter that they regret to inform the Town that they have discovered

Atherton Library Children’s Garden Project
SEPTEMBER 17, 2025

a significant clerical error in their calculations regarding bid item no. 10 - Site Furnishings and Garden Features. The total written amount for the item was $49,000.00 when it should have been $149,000.00. Modernscapes Innovation provided evidence in quotes for the materials that totaled $100,309.50, far in excess of the bid amount written for the item. On Wednesday, September 3, in compliance with the Town’s specifications, Modernscapes Innovation provided a formal letter regrettably withdrawing their bid submitted on August 26, 2025.

The second lowest bidder was Suarez & Munoz Construction, with a bid of $730,000.00. This bid is significantly higher than the engineer’s estimate and staff recommends that the City Council rejects all bids and publicly rebid the project.

FISCAL IMPACT
None at this time.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal C - Maintain Conservative Fiscal Policies and Financial Transparency • Goal A - Preserve Small Town Character & Quality of Life • Goal D - Be Forward Thinking

POLICY FOCUS
The project will consist of site, landscaping and accessibility improvements including tree protection, unit paving, an accessible wood ramp with railings and custom infill panels, accessible wood fiber surfacing and edging, installation of whole wood products, wood fences with wire mesh infill panels, a property line fence, metal gates and railings, a wood frame play structure and deck connection, wood benches, wood steps, various custom garden elements including a willow hut and log benches, site furnishings, associated concrete curbs and footings, drip irrigation system installation and connection to the existing system, planting bed preparation and installation of planting. These improvements will beautify the library facility and create a safe place for residents to enjoy.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL

Atherton Library Children’s Garden Project
SEPTEMBER 17, 2025

This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Bid Summary

2. Modernscapes Innovations - Withdrawal of Bid

Item
No. Description EST.

QTY UNIT UNIT COST Extension UNIT COST Extension UNIT
COST Extension UNIT COST Extension
1 Tree Protection - 01 56 39 1 LS $ 3,400.00 $ 3,400.00 5,000.00 5,000.00 15,000.00 15,000.00 8,000.00 8,000.00 2 Mobilization 1 LS $ 55,995.00 $ 55,995.00 25,000.00 25,000.00 20,000.00 20,000.00 30,000.00 30,000.00 3 Site Demolition - 31 10 00 1 LS $ 18,140.00 $ 18,140.00 18,000.00 18,000.00 32,000.00 32,000.00 32,000.00 32,000.00 4 Cast-In-Place Concrete - 03 30 00 1 LS $ 11,600.00 $ 11,600.00 13,000.00 13,000.00 50,000.00 50,000.00 16,000.00 16,000.00 5 Carpentry and Wood Decking - 06 10 63, 06 15 33 1 LS $ 68,300.00 $ 68,300.00 125,000.00 125,000.00 300,000.00 300,000.00 194,000.00 194,000.00 6 Metal Fabrications and Gates - 05 50 00 1 LS $ 16,000.00 $ 16,000.00 25,000.00 25,000.00 30,000.00 30,000.00 27,000.00 27,000.00 7 Pipe and Tube Railings - 05 52 53 1 LS $ 12,800.00 $ 12,800.00 29,000.00 29,000.00 20,000.00 20,000.00 32,000.00 32,000.00 8 Unit Paving - 32 14 00 1 LS $ 26,044.00 $ 26,044.00 45,340.00 45,340.00 80,000.00 80,000.00 34,000.00 34,000.00 9 Wood Fiber Surfacing - 32 14 00 1 LS $ 14,600.00 $ 14,600.00 18,500.00 18,500.00 10,000.00 10,000.00 14,000.00 14,000.00 10 Site Furnishings and Garden Features - 12 93 00 1 LS $ 150,307.00 $ 150,307.00 49,000.00 49,000.00 150,000.00 150,000.00 294,000.00 294,000.00 11 Irrigation - 32 84 00 1 LS $ 18,538.00 $ 18,538.00 40,000.00 40,000.00 75,000.00 75,000.00 18,000.00 18,000.00 12 Soil Preparation and Planting - 32 91 13, 32 93 00 1 LS $ 32,615.00 $ 32,615.00 45,000.00 45,000.00 30,000.00 30,000.00 22,000.00 22,000.00 13 Maintenance Period and Closeout - 32 01 90 1 LS $ 9,700.00 $ 9,700.00 10,000.00 10,000.00 25,000.00 25,000.00 9,000.00 9,000.00 Total Bid 438,039.00 Total Bid 447,840.00 Total Bid 837,000.00 Total Bid 730,000.00 Engineer's Estimate Modernscapes Innovations Native Soil Inc Suarez & Munoz

Wednesday, September 3, 2025
Town of Atherton
80 Fair Oaks Lane
Atherton, CA 94027
Subject: Withdrawal of Bid for Library Children’s Garden Project To whom it may concern,
Regrettably, I am writing to formally withdraw my bid submitted on August 26, 2025, for Library Children’s Garden Project.

After careful consideration, I have decided to withdraw my bid due to discovering a significant clerical error in our calculations. This mistake, specifically a discrepancy from our former estimator. The discrepancy was on the bid schedule item no. 10 Site Furnishings and Garden Features total. Given this error, this will cause financial hardship for the corporation.

I apologize for any inconvenience this may cause and appreciate you’re understanding.

Please confirm receipt of this withdrawal notice at your earliest convenience. Should you require further information, please do not hesitate to contact me.

Thank you for your attention to this matter.

Modernscapes Innovations
Contractor Name
Signature
Juan Orozco - President
Printed Name and Title

Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: SEPTEMBER 17, 2025
SUBJECT: ADOPT A RESOLUTION DESIGNATION A VOTING DELEGATE

AND UP TO TWO ALTERNATES FOR THE LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE, OCTOBER 8 – 10,
2025

RECOMMENDATION
It is recommended that the Council Adopt Resolution 25-XX designating a voting delegate and up to two alternatives to the League of California Cities Annual Conference, October 8 – 10, 2025.

BACKGROUND
The League’s 2025 Annual Conference in scheduled for Wednesday, October 8 through October10, being held in Long Beach, CA. The League’s Annual Business meeting is scheduled for the Friday of the Conference. At this meeting, the League membership considers and acts on Resolutions that establish League policy. The deadline to submit general resolutions for consideration was Saturday, August 9, 2025, Once the Resolution Packet for 2025 is available it can be found at www.calcities.org. The Conference Voting Procedures are attached to this staff report at Attachment 2.

To vote at the Annual Business Meeting, the City Council must designate a voting delegate.

Council may also appoint up to two alternate voting delegates, one of who may vote if the designated voting delegate is unable to serve in that capacity.

The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. In order to cast a vote, at least one peron must be present at the Business Meeting and in possession of the voting delegate card.

Presently, Council Member Widmer is registered to attend the conference and in the absence of alternative direction at the September 17 meeting, Council Member Widmer will be listed as the Primary Voting Delegate.

League of CA Cities Voting Delegate
SEPTEMBER 17, 2025

Attachment 1 – League of CA Resolution will be used to designate the Council’s choices for primary delegate and alternate.

Attachment 2 – outlines the rules for nominating voting delegates, general assembly voting guidelines, and how resolutions become policy committee items for review throughout the year to develop recommended positions to take on bills and regulatory proposals.

FISCAL IMPACT
There is no fiscal impact to this item. The 2025/26 budget includes funding for conference attendance.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal C - Maintain Conservative Fiscal Policies and Financial Transparency • Goal F - Build Community & Promote Civic Engagement
• Goal D - Be Forward Thinking

POLICY FOCUS
Attendance at the Annual League Conference is encouraged for continuing Council education, experience, and networking opportunities. The Conference provides the Council with the opportunity to engage with a broader section of California communities that may face similar challenges. There is also the opportunity to participate in educational workshops that focus on relevant local and statewide topics and solutions.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

League of CA Cities Voting Delegate
SEPTEMBER 17, 2025

1. Resolution, League of California Cities Voting Delegate – 2025

2. Memo, League of California with Voting Procedures

Resolution No. 25-XX Page 1 of 1 September 17, 2024
RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

DESIGNATING COUNCIL MEMBER WIDMER AS THE VOTING DELEGATE

FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL BUSINESS MEETING TO BE HELD ON OCTOBER 10, 2025
WHEREAS, The League of California Cities Annual Business meeting will be held on October 10, 2025; and
WHEREAS, The League of California Cities Bylaws require that a city’s voting delegate be designated by the City Council and that the voting delegate must be registered to attend the conference and be present at the business meeting; and NOW, THEREFORE BE IT RESOLVED by the City Council of the Town of Atherton orders as follows:

1. The City Council designates Council Member Widmer as the voting delegate for the League of California Cities Annual Conference Business meeting to be held on Friday, October 10, 2025.

2. That the City Council directs the City Clerk to transmit a copy of this resolution to the League of California Cities.

I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on this 17th day of September 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
____________________________
Elizabeth Lewis, Mayor
Town of Atherton
ATTEST:
_______________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona G. Ebrahimi, City Attorney

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 8, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 9, 7:30 a.m.-4:00 p.m. On Friday, Oct. 10, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: STEVEN D MCCULLEY, CHIEF OF POLICE
DATE: SEPTEMBER 17, 2025
SUBJECT: APPROVAL FOR ACCEPTANCE OF A $225,000 ANONYMOUS

DONATION FOR THE CONTINUATION OF A FULL-TIME

CONTRACT POLICE WELLNESS PROGRAM COORDINATOR

AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
COLLABORATIVE AGREEMENT FOR THE PROGRAM.

RECOMMENDATION
Approve and accept the $225,000 anonymous donation for the continuation of a full-time contract police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.

BACKGROUND
In September 2023, the police departments of Atherton, East Palo Alto, and Menlo Park, entered into a one-year agreement with Wellness Solutions for a full-time contract wellness program coordinator to be shared by all three police departments. In September 2024, the wellness program was renewed for an additional one-year agreement. The anonymous donor has indicated they plan to continue to fund the wellness program.

The regionally supported wellness initiative helps reduce employee turnover and demonstrates an intent to support personnel upon in which investments have been made. The return on investment, by contributing to the well-being of employees and contributing to their overall health, is an expenditure that has proven to be worth the cost.

ANALYSIS

Acceptance of $225,000 Anonymous Donation
SEPTEMBER 17, 2025

The first and second year of the Police Department Wellness Program has delivered significant benefits in terms of officer health, morale, and operational efficiency. These successes provide a strong foundation for continued growth, and the program will likely yield further long-term advantages for the department and the community. Refer to Attachment A, FY 2024/2025 Wellness Program Annual report for program details.

This collaborative solution presents an opportunity to prevent some of the risks that are elevated in the profession of public safety and makes wellness available to a regional segment of first responders. By collaborating in this way, command staff initiates a change in culture by offering support to their officers amid an ever-changing law enforcement environment.

FISCAL IMPACT
There is no fiscal impact to the Town.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal D - Be Forward Thinking

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1.Attachment A – FY 2024/2025 Wellness Program Annual Report

TRI-CITY POLICE DEPARTMENT WELLNESS PROGRAM
2024-2025 ANNUAL AGGREGATE REPORT

PROPRIETARY & CONFIDENTIAL
2 TABLE OF CONTENTS
Tri-City police department wellness program _____________________________________ 1 INTRODUCTION _____________________________________________________________ 3 WELLNESS PROGRAM GOALS ________________________________________________ 3 Target #1 Cardiovascular Disease_______________________________________________3 Target #2 Physical Fitness: ____________________________________________________3 Target #3 Injuries: ___________________________________________________________3 Target #4 Overall Wellness:____________________________________________________3 HEALTH ASSESSMENT RESULTS ______________________________________________ 4 Graph 1. 2024-2025 Blood Work Risk Stratification _________________________________4 Table 1. Blood Risk Factor Analysis and Percentage of Individuals in Healthy Range_______5 HEALTH ASSESSMENT RESULTS ______________________________________________ 6 BIOMETRICS OVERVIEW______________________________________________________ 7 Body Fat Percentage _________________________________________________________7 Blood Pressure______________________________________________________________7 Fitness Assessment Tests _____________________________________________________8 PARTICIPATION RATES AND PROGRAMMING ____________________________________ 9 Table 2. 2024-2025 Number of Employees interactions by agency _____________________9 Graph 2. Number of Employee Interactions by Agency ______________________________9 Table 3. Number of Employee Interactions by Service Type___________________________9 Graph 3. Participation in 1-on-1 Wellness Services by Interaction Type ________________10 Graph 4. Participation in Health Screenings ______________________________________10 Graph 5. Participation Numbers in Group Trainings/Seminars ________________________10 Wellness Program Added Value _______________________________________________ 11 CoNCLUSION ______________________________________________________________ 11 DEPARTMENT TESTIMONIALS AND FEEDBACK _________________________________ 12

PROPRIETARY & CONFIDENTIAL
3 INTRODUCTION
The Tri-City Wellness Program began in August 2023 with a primary focus on increasing awareness of available wellness services and building strong rapport with personnel at all departments to support their overall well-being. Throughout the 2024–2025 fiscal year, the program successfully engaged 126 unique police personnel, representing approximately 20% growth in reach from year 1. This report highlights the program’s key achievements, including increased participation, enhanced integration of wellness services to department happenings, and positive feedback from participants. These outcomes underscore the growing impact and value of the Wellness Program within the Tri-City Police Department.

WELLNESS PROGRAM GOALS
The Wellness Program aims to improve the overall health and fitness of sworn and professional staff personnel through assessment, education, and programming. Furthermore, the below targets have been identified as key elements to address chronic health concerns facing law enforcement. These goals serve as a guiding force in the program components delivered daily.

Target #1 Cardiovascular Disease: To reduce the risk of cardiovascular disease by striving to reduce risk factors such as blood pressure, blood cholesterol and body composition.

Target #2 Physical Fitness: To encourage improvement of physical fitness levels of sworn and civilian staff to maintain job performance and enhance overall health.

Target #3 Injuries: To reduce the frequency, severity, and cost of injuries.

Target #4 Overall Wellness: To assist personnel in understanding the dimensions of wellness and how they are interconnected. Enhance overall health and mental wellness of the department's employees.

The following report details the progress made in achieving the goals above, as well as an overview of the program’s reach.

PROPRIETARY & CONFIDENTIAL
4 HEALTH ASSESSMENT RESULTS
Table 1 1 summarizes lab results from participating employees, categorized into low, medium, and high-risk groups based on standardized clinical thresholds. The data highlights both encouraging trends and areas requiring attention. Combined agency key findings indicate that 70% of participants tested fell into medium-high risk categories for LDL cholesterol which has a strong correlation to risk for cardiac events. Furthermore, 52% of personnel displayed elevated total cholesterol values. Of positive note, a greater percentage of participants displayed low-risk values for HDL cholesterol, and a high majority of participants fell into the low-risk range for the LpPLA2 marker. Results reflect both positive health indicators and opportunities for early intervention. These findings reinforce the importance of ongoing health screenings, preventive education, and personalized coaching to support long-term wellness and reduce the risk of chronic disease among personnel.

Graph 1. 2024-2025 Blood Work Risk Stratification

PROPRIETARY & CONFIDENTIAL
5 Table 1. Blood Risk Factor Analysis and Percentage of Individuals in Healthy Range Risk Factor Low Medium High Guidelines
HbA1c 62% 32% 6% 4.8-5.6%; 5.7-6.4%; >6.5%
Fasting Glucose 73% 14% 13% <100; 100-125; >125
Non-Fasting Glucose 90% 8% 2% <140; 141-199; >200
Total Cholesterol 48% 41% 11% <200; 200-239; >240
LDL Cholesterol 30% 33% 37% <100; 100-130; >130
HDL Cholesterol (Males) 85% N/A 1% >40; <40
HDL Cholesterol (Females) 82% N/A 18% >50; <50
Fasting Triglycerides 86% 9% 5% <150; 150-200; >200
Non-Fasting Triglycerides 64% 15% 21% <180; 180-239; >240 Inflammatory Markers: Low 0-225 High >225
LpPLA2 95% 5%

PROPRIETARY & CONFIDENTIAL
6 HEALTH ASSESSMENT RESULTS
Law enforcement is a physically demanding profession, requiring personnel to maintain a high level of physical readiness to perform their duties effectively and safely. Research consistently shows that physically fit law enforcement personnel experience fewer injuries, reduced absenteeism—by as much as 40–70% compared to their less fit peers—and receive higher performance evaluations¹. Moreover, physical fitness has been positively linked to improved mental health outcomes².

Studies from reputable organizations, including the National Strength and Conditioning Association, have demonstrated a strong correlation between physical ability testing and essential job-related fitness components. The graphs below illustrate the results of personnel who participated in the Fitness Assessment Screening.

The assessment data is categorized by key fitness components and includes risk stratification to highlight areas of concern. These initial findings are valuable for identifying departmental strengths and areas for improvement. Ongoing screenings will be essential for tracking progress, establishing agency-wide fitness norms, and guiding targeted interventions. 1 G. Gregory Tooker and David D. Cashwell, “Revisiting the Fitness and Health in Law Enforcement Model Program.” CALEA Update, no. 96 (February 2008): 23, http://www.calea.org/calea-update-magazine/issue96/revisiting-fitnesshealth-law-enforcement-model-program 1 Guszkowska M.. Effects of exercise on anxiety, depression and mood [in Polish] Psychiatr Pol. 2004;38:611–620.

PROPRIETARY & CONFIDENTIAL
7 BIOMETRICS OVERVIEW
Body Fat Percentage
Body fat percentage calculations can contribute to several health conditions including risk for diabetes, hypertension, dyslipidemia, and all-cause mortality. Additionally, there is a strong link between excess body fat and several types of cancer. Individuals with higher than optimal body fat percentages may also be at increased risk of injury due to excess strain on joints and muscles. Given the elevated risk for various cancers and the physically demanding job requirements associated with law enforcement, maintaining optimal body fat percentages is recommended to mitigate risk and improve overall performance. Categories for body fat percent are based on American College of Sport Medicine (ACSM) established age and gender norms. The graphs below outline percentages of individuals in each category as identified by gender.

Body Composition
Very
Lean % Excellent % Good % Fair % Poor %
Very
Poor %
Tri-City 4% 15% 18% 15% 33% 15%
Blood Pressure
Blood pressure is used to evaluate the risk for heart disease and stroke. Elevated blood pressure readings in first responders can greatly increase the risk for cardiac events which continue to be one of the top killers of firefighters nationwide. Proper awareness and education surrounding reasons for high blood pressure can help to improve results and health outcomes.

Normal % Elevated %
High Blood
Pressure
Stage 1
%
High Blood
Pressure
Stage 2
%
Hypertensive
Crisis %
Tri-City 41% 11% 33% 15% 0

PROPRIETARY & CONFIDENTIAL
8 Fitness Assessment Tests
➢ Cardiorespiratory Fitness (VO2 Max) - VO2 max is a measure of the maximum amount of oxygen your body can use during intense exercise. It's considered one of the best indicators of cardiovascular fitness and aerobic endurance and related to all-cause mortality. It is essential for job performance and safety and can contribute to better endurance in high-stress situations, faster recovery after physical exertion, reduced risk of injury and illness as well as improved mental resilience.
➢ Flexibility (Sit and Reach)- The Sit and Reach Test is a common assessment used to measure flexibility, particularly of the lower back and hamstring muscles. It can be used to assess injury risk and job relevant readiness.
➢ Anaerobic Power (Vertical Jump) This test is used to assess explosive leg power. It is correlated to job related movements such as sprints (foot pursuits), dodging, dragging and pulling and navigating uneven terrain.
➢ Muscular Endurance (Push Ups) Push-ups are a measure of upper body endurance which is relevant for several occupational tasks such as lifting, carrying, and use of force > 2 minutes. ➢ Muscular Endurance (1 min Sit Ups) This test is used to measure core muscular endurance. A strong core supports nearly every movement an officer makes—lifting, running, restraining suspects, and even standing or sitting for long periods. Additionally, it is a predictor of low back injury risk.
➢ Muscular Endurance (Plank)- An assessment of core strength and endurance. This test emphasizes static strength which is reflective of real-world scenarios where officers must hold positions or brace themselves during physical tasks.
➢ Muscular Strength (Hand Grip Strength)- Hand grip strength is a key indicator of overall muscular strength. Strong grip strength enhances control and reduces the risk of injury during arrest and control/ restraint situations. Additionally, grip strength is essential for firearm control and contributes to accuracy, safety, and confidence in high-stress situations. ➢ Muscular Strength (1RM Bench) This test is a standard measure of upper body strength. Tasks such as lifting gear, breaching doors, or defensive tactics require upper body strength. The bench press is a practical indicator of readiness for these demands and a quantifiable measure of strength that can be tracked over time to monitor progress and guide training programs.

Fitness Assessment Testing
Superior Excellent Good Fair Poor Very Poor
VO2 Max 26% 33% 15% 18% 4% 4%
Flexibility Sit and Reach 11% 30% 18% 15% 26% 0%
Anaerobic PowerVertical Jump26% 30% 11% 15% 11% 7%
Muscular EndurancePush-ups 48% 19% 5% 5% 9% 14%
Muscular EnduranceSit-ups 14% 14% 24% 20% 14% 14%
Muscular Endurance -
Plank
57% 29% 14%
Muscular Strength –
Hand Grip Strength
50% 27% 8% 4% 11%
Muscular Strength- 1RM
Bench
29% 7% 19% 19% 4% 22%

PROPRIETARY & CONFIDENTIAL
9 PARTICIPATION RATES AND PROGRAMMING
Table 2 and Graph 2 show the number of interactions between the Wellness Coordinator and approximately 126 participating employees throughout the fiscal year. The total number of interactions for the year was 938, which included growth in total interaction count amongst all participating agencies.

Table 2. 2024-2025 Number of Employees interactions by agency Total Interactions APD EPAPD MPPD TOTAL
2024-2025 282 297 359 938
Graph 2. Number of Employee Interactions by Agency
Table 3 shows the 938 total interactions broken down by service type. The four service types are further broken down into subcategories as displayed in graphs 3-5.

Table 3. Number of Employee Interactions by Service Type Wellness Program Interactions Number of Visits
Wellness Services 477
Health Screenings 174
Group Trainings/Challenges 229
Special Events 58
Total Interactions 938
212
153
238
603
282 297
359
938
0 100
200
300
400
500
600
700
800
900
1000

APD EPAPD MPPD TOTAL

PROPRIETARY & CONFIDENTIAL
10 Graph 3. Participation in 1-on-1 Wellness Services by Interaction Type Graph 4. Participation in Health Screenings
Graph 5. Participation Numbers in Group Trainings/Seminars 13%
22%
19%
10%
6% 5% 6%
8%
1%
5%
2% 2%
0%
5%
10%
15%
20%
25%
49 36
27 28
15 0
10 20
30 40
50 60
Blood Draws Blood Results
Consults
Functional
Movement
Screening
Fitness
Assessments
Fitness
Assessment
Consultations
Health Screenings
115
34 46
60 32
0 20
40 60
80 100
120
140
Tactical Mobility (Dtac Training + Active
Shooter Training
Maintain Don't Gain
Challenge
America Adventure
Challenge
Summer Shred
Body Composition
Challenge
Wellness Day
Group Trainings/Challenges & Special Events

PROPRIETARY & CONFIDENTIAL
11 WELLNESS PROGRAM ADDED VALUE
While the bullets below did not contribute to the total interactions tally, they supported the overall program goals and focus of enhancing awareness and accessibility to the wellness program services and resources.
• IACP Officer Safety and Wellness Conference- attended the IACP OSW Conference to learn about the latest research and trends impacting officer safety and wellness. • Shop with a Cop Event- attended the Shop with a Cop event to support community relations between APD and surrounding school districts. • Wellness Newsletter highlighting program offerings and health education

CONCLUSION
The onsite Wellness Program continues to gain momentum and demonstrate its value in promoting engagement across a range of health-related services. This program year saw significant growth in interactions. Through individual consultations, the Wellness Coordinator continues to address a variety of topics, including injury prevention and management, nutrition, and supplement education. This year, the scope of support expanded beyond physical wellness to include discussions pertaining to stress management, and fatigue mitigation—reflecting a more holistic approach to health. Participation remains a critical driver of behavior change and overall risk reduction. Ongoing strategic planning efforts are focused on increasing participation in more comprehensive health screenings, with the goal of providing actionable insights that support long-term wellness improvements. Through a combination of targeted services, accessible resources, and the consistent onsite presence of the Wellness Coordinator, the program continues to align with and advance the wellness goals established for all agencies taking part in the Tri-City wellness program.

Below we include testimonials from participants who have utilized the wellness services this year. Their feedback continues to drive our wellness efforts to improve the well-being of all personnel.

PROPRIETARY & CONFIDENTIAL
12 DEPARTMENT TESTIMONIALS AND FEEDBACK
Since Megan arrived onsite I have taken a much bigger interest in my overall health. From workout programs, nutrition plans, and the annual blood work; the wellness program has made a large impact on my health journey. I am looking forward to not only making it to retirement but thriving in retirement thanks to better health. (APD sworn)
Thank you for the extra push to get my blood work done. I was worried about what I was going to find but the consult afterwards with you really put me at ease. I am looking forward to getting this done every year. (APD civilian)
I really appreciate the time you took with me to go over all the movements in the program you made me.

I was nervous to try a few exercises I had never done before but your guidance really helped me understand how to properly execute the movement without injuring myself. (APD sworn) Thank you for the Recruit Wellness Handbook. It was a great tool for me to have to get ready for the academy. The exercise advice was great but I also really liked all the info on how to avoid injuries and how to prepare meals with a busy schedule. (EPAPD sworn)
Summer Shred was extremely motivating for me to keep up with the nutrition and exercise program you made for me. I have not felt this good in years! (EPAPD sworn)
The workout program that Megan created for me was not only easy to understand but also incredibly tailored to my needs. I let her know what issues I had going on and she created something that not only addressed those issues, but also made sure they would not aggravate it either. (EPAPD civilian) I just wanted to take a moment to thank you for organizing the Wellness Day yesterday. It was so well-planned, and I truly appreciated the opportunity to meet the vendors and learn more about my feet and the right shoes for my running! It was both informative and enjoyable! Your dedication to our well-being and all the effort you put into these events does not go unnoticed. You are an invaluable asset to our team, and we are so grateful for everything you do to support us. (MPPD Sworn)
I absolutely love the new gym equipment that you have brought in! Even though the space is small I am able to get a much more balanced workout with the new additions. (MPPD civilian) The Step Challenge was great! I really liked being able to see in real time where I was compared to everyone else.

I would love to do that again at some point (MPPD civilian) I haven’t seen this big of an increase in strength and energy since before the academy. Thank you so much for the workout program you created for me. I feel like a better officer because of it (MPPD sworn)

Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, DIRECTOR OF PUBLIC WORKS
DATE: SEPTEMBER 17, 2025
SUBJECT: INTRODUCE BY TITLE ONLY AND WAIVE THE FIRST
READING OF AN ORDINANCE ADDING CHAPTER 10.06 TO THE

ATHERTON MUNICIPAL CODE RELATING TO SPEED LIMITS

RECOMMENDATION
Introduce by title only and waive the first reading of the attached Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to Speed Limits

BACKGROUND
Cities and counties in California are required to follow the California Vehicle Code ("CVC") Section 22358(a) to establish speed limits within their jurisdictions. CVC section 22358(a) permits a local agency to determine and declare via ordinance, upon the basis of an engineering and traffic study ("E&TS"), a prima facie speed limit lower than 65 miles per hour if certain conditions are met. Speed limits cannot be set arbitrarily and must be justified by an E&TS in accordance with guidelines set by the CVC and the California Manual on Uniform Traffic Control Devices.

Atherton Municipal Code Section 10.04.010 provides the authority to the City Council to adopt, by resolution, such rules and regulations as it finds necessary for the governing of traffic and parking on various streets and highways within and under the jurisdiction of the Town and subject to the authority granted to local legislative bodies as set forth in the CVC. However, CVC Section 22358(a) requires certain speed limits be adopted by ordinance, not resolution. Speed limits are effective when appropriate signs giving notice thereof are erected upon the street.

ANALYSIS
This ordinance codifies existing speed limits in the Atherton Municipal Code. Changes to two existing speed limits are proposed by lowering those road segments by 5 mph. The other road segments' speed limits will remain the same.

Ordinance Adding Chapter 10.06
Relating To Speed Limits
SEPTEMBER 17, 2025

Previously, the Town has set speed limits via resolution in 2017, 2018, and 2020 for the following road segments:

Street or Roadway Segment Declared Speed
Limit
Alameda De Las Pulgas – (between Camino Al Lago and Stockbridge Ave)
30 mph
Alejandra Avenue – (between El Camino Real and Emilie Ave) 25 mph Atherton Avenue – (between Stevenson Ln and El Camino Real) 25 mph Atherton Avenue – (between Alameda de las Pulgas and Stevenson Ln) 30 mph Camino Al Lago – (between Alameda De Las Pulgas and End of Street) 25 mph Elena Avenue – (between Atherton Ave and Valparaiso Ave) 25 mph Encinal Avenue – (between Middlefield Rd and Laurel St) 25 mph Fair Oaks Lane – (between Middlefield Rd and El Camino Real) 25 mph Frederick Avenue – (between Greenoaks Ave and Ringwood Ave) 25 mph Glenwood Avenue – (between Laurel St and Middlefield Rd) 25 mph Isabella Avenue – (between El Camino Real and Elena Ave) 25 mph James Avenue – (between Middlefield Rd and Irving Ave) 25 mph Marsh Road – (between City Limits and Ringwood Ave) 30 mph Middlefield Road – Full Length (Encina Avenue to Ringwood Avenue) 30 mph Oak Grove Avenue – (between Marcussen Dr and Middlefield Rd) 25 mph Oak Grove Avenue – (between Middlefield Rd and Greenoaks Ave) 25 mph Park Lane – (between Elena Ave and Valparaiso Ave) 25 mph Polhemus Avenue – (between Alameda de las Pulgas and Selby Ln) 25 mph Selby Lane – (between El Camino Real and W. Selby Ln) 25 mph Selby Lane – (between W Selby Ln and Atherton Ave) 25 mph Stockbridge Avenue – (between Alameda las Pulgas and El Camino Real) 25 mph Valparaiso Avenue – (El Camino Real to Cotton Street) 30 mph Walsh Road- (between Alameda de las Pulgas and Valley Rd) 30 mph Watkins Avenue – (between El Camino Real and Middlefield Rd) 25 mph Under Assembly Bill 43, effective January 1, 2022, E&TS's are valid for an initial period of 7 years and can be valid for up to 14 years if a registered engineer determines that no significant changes in roadway or traffic conditions have occurred, including, but not limited to, changes in adjoining property or land use, roadway width, or traffic volume. The Town of Atherton conducted E&TS's for streets where the initial 7-year period for the E&TS’s have or are expiring. The E&TS’s do not recommend any changes to the speed limits for those streets.

Also under Assembly Bill 43, the Legislature gave local authorities more discretion to lower speed limits. If a local authority finds that a speed limit is still more than reasonable or safe following an E&TS, an additional lowering of 5 mph is permitted if the portion of roadway has been designated

Ordinance Adding Chapter 10.06
Relating To Speed Limits
SEPTEMBER 17, 2025

as a safety corridor. In 2024, the Town designated various segments of road as a safety corridor.

The two relevant segments to this proposed ordinance are Middlefield Road and Valparaiso Avenue.

As seen and highlighted above, the current speed limit for both Middlefield Road and Valparaiso Avenue is set at 30 mph. However, 25 mph is more than reasonable or safe for these road segments.

For Middlefield Road, the additional 5 mile per hour reduction is warranted based its accident history, the significant bicycle and pedestrian traffic associated with Encinal Elementary School and Menlo-Atherton High School, its High Injury Network designation in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and its listing in the San Mateo County Safe Routes to School Youth-Based High Injury Network. For Valparaiso Avenue, the additional 5 mile per hour reduction is warranted based on the significant bicycle and pedestrian traffic associated with Menlo School and Sacred Heart Schools, its High Injury Network designation in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and its listing in the San Mateo County Safe Routes to School Youth-Based High Injury Network. For the reasons explained, and because both Middlefield Road and Valparaiso Avenue have been designated by the Town as safety corridors, staff recommends lowering the speed limit of Middlefield Road and Valparaiso Avenue by 5 mph as permitted by CVC section 22358.7, thus making the speed limit on those segments of road 25 mph. This reduction in speed limits by 5 mph is lawful pursuant to CVC section 22358.7 because Middlefield Road and Valparaiso Avenue are safety corridors and currently have speed limits that are more than reasonable and safe.

If the ordinance is adopted, the speed limits listed in the table below will be codified in the Atherton Municipal Code. The only changes in speed limits are to Middlefield Road and Valparaiso Avenue, which are highlighted and bolded:

Street or Roadway Segment Declared Speed
Limit
Alameda De Las Pulgas – (between Camino Al Lago and Stockbridge Ave) 30 mph Alejandra Avenue – (between El Camino Real and Emilie Ave) 25 mph Atherton Avenue – (between Alameda de las Pulgas and Stevenson Ln) 25 mph Atherton Avenue – (between Stevenson Ln and El Camino Real) 30 mph Camino Al Lago – (between Alameda De Las Pulgas and End of Street) 25 mph Elena Avenue – (between Atherton Ave and Valparaiso Ave) 25 mph Encinal Avenue – (between Middlefield Rd and Laurel St) 25 mph Fair Oaks Lane – (between Middlefield Rd and El Camino Real) 25 mph Frederick Avenue – (between Greenoaks Ave and Ringwood Ave) 25 mph Glenwood Avneue – (between Laurel St and Middlefield Rd) 25 mph Isabella Avenue – (between El Camino Real and Elena Ave) 25 mph James Avenue – (between Middlefield Rd and Irving Ave) 25 mph Marsh Road – (between City Limits and Ringwood Ave) 30 mph

Ordinance Adding Chapter 10.06
Relating To Speed Limits
SEPTEMBER 17, 2025

Middlefield Road – Full Length (Encina Avenue to Ringwood Avenue) 25 mph Oak Grove Avenue – (between Marcussen Dr and Middlefield Rd) 25 mph Oak Grove Avenue – (between Middlefield Rd and Greenoaks Ave) 25 mph Park Lane – (between Elena Ave and Valparaiso Ave) 25 mph Polhemus Avenue – (between Alameda de las Pulgas and Selby Ln) 25 mph Selby Lane – (between El Camino Real and W. Selby Ln) 25 mph Selby Lane – (between W Selby Ln and Atherton Ave) 25 mph Stockbridge Avenue – (between Alameda las Pulgas and El Camino Real) 25 mph Valparaiso Avenue – (El Camino Real to Cotton Street) 25 mph Walsh Road- (between Alameda de las Pulgas and Valley Rd) 30 mph Watkins Avenue – (between El Camino Real and Middlefield Rd) 25 mph If the above speed limits are adopted, the CVC 22358.7(d) mandates a thirty (30) day grace period for traffic citations on Middlefield Road and Valparaiso Avenue due to the lowering of the speed limit pursuant to CVC 22358.7. For 30 days after the new speed limit signs are posted on Middlefield Road and Valparaiso Avenue, if a driver is going 0-10 mph over the new speed limit, the driver shall only be issued a warning citation. If a driver is going 11 mph or greater over the new speed limit, the driver may be issued a traffic citation.

FISCAL IMPACT
Limited impacts. The recommended speed limits are the same as the existing posted speed limits with the exception of Middlefield Road and Valparaiso Avenue. New speed limit signs will be required for Middlefield Road and Valparaiso Avenue. There are sufficient funds in the existing Public Works operating budget to cover the cost of the new signs. For the existing posted speed limits that will remain the same, other than adoption of the proposed ordinance, no action from the Town is needed.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal B - Improve Public Safety & Emergency Preparedness

POLICY FOCUS
There are no significant policy issues related to this Report.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately

Ordinance Adding Chapter 10.06
Relating To Speed Limits
SEPTEMBER 17, 2025

1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS
ATTACHMENT 1 – Draft Ordinance adding AMC Section 10.06 - Speed Limits ATTACHMENT 2 – Resolution and attachments from October 21, 2020 ATTACHMENT 3 – Resolution and attachments from September 19, 2018 ATTACHMENT 4 – Resolution and attachments from September 20, 2017 ATTACHMENT 5 – 2025 Engineering and Traffic Surveys (E&TS’s)

4914-8244-7440.3 014537.002
ORDINANCE NO. __

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADDING CHAPTER 10.06, RELATING TO SPEED LIMITS, TO TITLE 10, RELATING

TO VEHICLES AND TRAFFIC, OF THE ATHERTON MUNICIPAL CODE WHEREAS, cities and counties in the State of California are required to follow the California Vehicle Code ("CVC") to establish speed limits within their jurisdictions; and WHEREAS, CVC section 22358(a) requires that cities that declare prima facie speed limits to do so via ordinance; and
WHEREAS, the Town wishes to declare prima facie speed limits that are appropriate and facilitate the orderly movement of traffic and are reasonable and safe to comply with the CVC; and
WHEREAS, Assembly Bill 43 grants local authorities with flexibility to lower speed limits to road segments designated as safety corridors following the results of an engineering and traffic study ("E&TS") and permits E&TS's to be valid for up to 14 years if certain conditions are met; and
WHEREAS, the Town Engineer provided the requisite findings described in CVC section 40802 and the California Manual on Uniform Traffic Control Devices to extend the life of previous E&TS's to 14 years, which the City Council affirmatively adopts herein; and WHEREAS, in 2024, the Town declared Middlefield Road and Valparaiso Avenue as safety corridors; and
WHEREAS, the speed limit identified in the E&TS for Middlefield Road is more than reasonable or safe warranted based on its accident history, and the significant bicycle and pedestrian traffic associated with Encinal Elementary School and Menlo-Atherton High School.

Middlefield Road has been designated in the High Injury Network listings in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and is listed in the San Mateo County Safe Routes to School Youth-Based High Injury Network; and WHEREAS, the speed limit identified in the E&TS for Valparaiso Avenue is more than reasonable or safe based on based on the significant bicycle and pedestrian traffic associated with Menlo School and Sacred Heart Schools, its High Injury Network designation in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and its listing in the San Mateo County Safe Routes to School Youth-Based High Injury Network. Valparaiso Avenue is shared jurisdictionally with the City of Menlo Park, which has previously designated the street as a Safety Corridor with a reduced the speed limit of 25 miles per hour; and WHEREAS, the findings that the current speed limit for Middlefield Road and Valparaiso Avenue is more than reasonable or safe justifies a speed limit reduction of 5 mph as permitted by CVC 22358.7 to make the speed limit on those road segments reasonable and safe.

4914-8244-7440.3 014537.002
The City Council of the Town of Atherton does hereby ordain as follows:

SECTION 1: The following Chapter and Sections are added to Title 10 of the Atherton Municipal Code and read as follows:

Chapter 10.06 Speed Limits.

10.06.010 Purpose.
(a) The State of California has asserted broad authority over, and a statewide interest in, the entire field of regulating vehicles and traffic, as set forth in the California Vehicle Code, Section 21. (b) The state has established a set of prima facie speed limits applicable to various classes of roadway types, districts and locations (see California Vehicle Code Sections 22348 through 22366). Through California Vehicle Code Sections 22357 and 22358, the State has expressly authorized the Town to establish, by ordinance, declared speed limits that differ from the prima facie speed limits set under state law if, based on traffic and engineering surveys, the declared speed limit would facilitate the orderly movement of vehicles and traffic, and would be reasonable and safe.
(c) The intent of this chapter is to implement the Town's authority to establish declared speed limits when supported by engineering and traffic surveys and to respond to safety and use of the road by people driving, walking, and bicycling.

10.06.020 Definitions
(a) "Declared speed limit" means the speed limit for individual streets and roadway segments determined and declared by the city council in accordance with this chapter, as authorized by the California Vehicle Code. The term "declared speed limit" (as used in this chapter) shall include the "declared prima facie speed limit" or "maximum speed limit" (as used in California Vehicle Code Section 22357), or the "prima facie speed limit" (as used in California Vehicle Code Sections 22358, 22358.3 and 22358.4).
(b) "Prima facie speed limits" means the default speed limits for streets and highways established under California state law, as generally set forth in the California Vehicle Code, particularly Section 22348 et seq., unless amended under this chapter. (c) "Safety corridors" means streets as defined in California Vehicle Code Section 22358.7.

10.06.030 Setting Prima Facie Speed Limits
(a) The city council may determine and declare speed limits lower than the prima facie speed limits for any particular street or roadway segment if the city council determines, upon the basis of an engineering and traffic survey, that the prima facie speed limit is more than is reasonable or

4914-8244-7440.3 014537.002
safe, and that the declared speed limit is most appropriate to facilitate the orderly movement of traffic, and is reasonable and safe.
(b) The city council may determine and declare speed limits lower than the speed limit identified by an engineering and traffic survey by reducing speeds by an additional five (5) miles per hour in areas defined as a "safety corridor" or near land uses that generate a high concentration of pedestrians and bicyclists (California Vehicle Code Section 22358.7). For speed limits reduced pursuant to California Vehicle Code section 22358.7, the Town shall issue only warning citations for violations exceeding the speed limit by 10 miles per hour or less for the first thirty (30) days that a lower speed limit is in effect.

10.06.040 Findings for Speed Limit Reduction Pursuant to California Vehicle Code 22358.7. (a) The following road segments are eligible for a 5 mph reduction pursuant to California Vehicle Code section 22358.7 because the road segment is either a safety corridor or generates high concentrations of bicyclists or pedestrians (as specified in California Vehicle Code section 22358.7), and the speed limit following the engineering and traffic study is still more than reasonable or safe. For each road segment speed limit lowered pursuant to California Vehicle Code section 22358.7, the findings that support the reduction are listed below:
(1) Middlefield Road – Middlefield Road is a designated safety corridor in the Town of Atherton due to its accident history, and the significant bicycle and pedestrian traffic associated with Encinal Elementary School and Menlo-Atherton High School. Middlefield Road fronts multiple schools and has limited street lighting at night. Middlefield Road has been designated in the High Injury Network listings in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and is listed in the San Mateo County Safe Routes to School Youth-Based High Injury Network;
(2) Valparaiso Avenue – Valparaiso Avenue is a designated safety corridor in both the Town of Atherton and the City of Menlo Park. Valparaiso Avenue fronts carries significant bicycle and pedestrian traffic associated with Menlo School and Sacred Heart Schools. Valparaiso Avenue has been designated in the High Injury Network listings in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and is listing in the San Mateo County Safe Routes to School Youth-Based High Injury Network. Valparaiso Avenue is shared jurisdictionally with the City of Menlo Park, which has previously designated the street as a Safety Corridor and reduced the speed limit to 25 miles per hour;

10.06.050 Declared Prima Facie Speed Limits.

No person shall drive a vehicle at a speed greater than the declared speed limit for the street segment:

Street or Roadway Segment Declared
Speed Limit
Alameda De Las Pulgas – (between Camino Al Lago and Stockbridge Ave) 30 mph Alejandra Avenue – (between El Camino Real and Emilie Ave) 25 mph

4914-8244-7440.3 014537.002
Atherton Avenue – (between Alameda de las Pulgas and Stevenson Ln) 25 mph Atherton Avenue – (between Stevenson Ln and El Camino Real) 30 mph Camino Al Lago – (between Alameda De Las Pulgas and End of Street) 25 mph Elena Avenue – (between Atherton Ave and Valparaiso Ave) 25 mph Encinal Avenue – (between Middlefield Rd and Laurel St) 25 mph Fair Oaks Lane – (between Middlefield Rd and El Camino Real) 25 mph Frederick Avenue – (between Greenoaks Ave and Ringwood Ave) 25 mph Glenwood Avneue – (between Laurel St and Middlefield Rd) 25 mph Isabella Avenue – (between El Camino Real and Elena Ave) 25 mph James Avenue – (between Middlefield Rd and Irving Ave) 25 mph Marsh Road – (between City Limits and Ringwood Ave) 30 mph Middlefield Road – Full Length (Encina Avenue to Ringwood Avenue) 25 mph Oak Grove Avenue – (between Marcussen Dr and Middlefield Rd) 25 mph Oak Grove Avenue – (between Middlefield Rd and Greenoaks Ave) 25 mph Park Lane – (between Elena Ave and Valparaiso Ave) 25 mph Polhemus Avenue – (between Alameda de las Pulgas and Selby Ln) 25 mph Selby Lane – (between El Camino Real and W. Selby Ln) 25 mph Selby Lane – (between W Selby Ln and Atherton Ave) 25 mph Stockbridge Avenue – (between Alameda las Pulgas and El Camino Real) 25 mph Valparaiso Avenue – (El Camino Real to Cotton Street) 25 mph Walsh Road— (between Alameda de las Pulgas and Valley Rd) 30 mph Watkins Avenue – (between El Camino Real and Middlefield Rd) 25 mph SECTION 2: Severability. The City Council hereby declares it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provision in the Ordinance severable and, if for any reason any sentence, paragraph, or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 3: Effective Date. This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.

Introduced on the __ day of __, 2025.

Passed and adopted as ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the __ day of __, 2025 by the following vote:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

ABSTAIN COUNCILMEMBERS:

4914-8244-7440.3 014537.002
ATTEST: CITY CLERK
MAYOR

Resolution No. 2020-25 October 21, 2020
RESOLUTION 20-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON

ESTABLISHING THE SPEED LIMIT ON THE FOLLOWING ROADWAYS
• Alameda De Las Pulgas– between Camino Al Lago and Stockbridge Ave 30 mph • Camino Al Lago– between Alameda De Las Pulgas and End of Street 25 mph • Encinal Avenue – between Middlefield Rd and Laurel St 25 mph • Isabella Avenue– between El Camino Real and Elena Ave 25 mph • Marsh Road– between Middlefield Rd and Fair Oaks Ave 30 mph • Middlefield Road– between City Limits and Ringwood Ave 30 mph • Park Lane– between Elena Ave and Valparaiso Ave 25 mph • Valparaiso Avenue– between El Camino Real and City Limits 30 mph • Watkins Avenue – between El Camino Real and Middlefield Rd 25 mph The City Council of the Town of Atherton hereby resolves as follows:

Section 1. Findings
On October 21, 2020, the City Council of the Town of Atherton reviewed and considered the Engineering and Traffic Surveys and related information.

Based upon the review of the Surveys and related information, the City Council finds the prevailing or 85th percentile speeds of the vehicles are:

Street 85th Percentile Speed
Alameda De Las Pulgas– between Camino Al Lago and Stockbridge Ave 34 mph Camino Al Lago– between Alameda De Las Pulgas and End of Street 28 mph Encinal Avenue – between Middlefield Rd and Laurel St 29 mph Isabella Avenue– between El Camino Real and Elena Ave 28 mph Marsh Road– between Middlefield Rd and Fair Oaks Ave 34 mph Middlefield Road– between City Limits and Ringwood Ave 33 mph Park Lane– between Elena Ave and Valparaiso Ave 28 mph
Valparaiso Avenue– between El Camino Real and City Limits 37 mph Watkins Avenue – between El Camino Real and Middlefield Rd 29 mph Based on the review of the Surveys, the City Council finds that the most appropriate speed limit to facilitate the orderly movement of traffic that is reasonable and safe for the above-listed streets is as set forth in Section 2.

Section 2: Declaration of Speed Limits

ATTACHMENT 2

Resolution No. 2020-25 October 21, 2020
Based on findings set forth in Section 1 above, the City Council hereby declares the following speed limits:

Alameda De Las Pulgas– between Camino Al Lago and Stockbridge Ave 30 mph Camino Al Lago– between Alameda De Las Pulgas and End of Street 25 mph Encinal Avenue – between Middlefield Rd and Laurel St 25 mph Isabella Avenue– between El Camino Real and Elena Ave 25 mph Marsh Road– between Middlefield Rd and Fair Oaks Ave 30 mph Middlefield Road– between City Limits and Ringwood Ave 30 mph Park Lane– between Elena Ave and Valparaiso Ave 25 mph
Valparaiso Avenue– between El Camino Real and City Limits 30 mph Watkins Avenue – between El Camino Real and Middlefield Rd 25 mph I hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the Town of Atherton at a regular meeting thereof held on the 21st day of October, 2020, by the following vote.

AYES: 5 COUNCILMEMBERS: Wiest, Widmer, Lempres, Lewis, DeGolia NOES: 0 COUNCILMEMBERS:

ABSTAIN: 0 COUNCILMEMBERS:

ABSENT: 0 COUNCILMEMBERS:
_____________________
Rick DeGolia, Mayor
Town of Atherton
ATTEST:
___________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney

ATTACHMENT 3

ATTACHMENT 4

Item No. 10
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: SEPTEMBER 17, 2025
SUBJECT: CONSIDERATION OF AN APPOINTMENT TO THE PARK AND

RECREATION COMMITTEE

RECOMMENDATION
Review one application for a vacancy on the Park and Recreation Committee. There is one vacant seat with a term expiration of June 30, 2026.

BACKGROUND
Staff conducts continuous recruitments for vacant seats on Town Committees. The Park and Recreation Commitee has had a vacant seat since the January 2024 resignation of Committee Member Kubal. There are currently four regular members and two foundation-appointed members.

The Park and Recreation Committee has one applicant for consideration that could fill the term expiring June 30, 2026. The candidate is Don Keller, who applied on July 17, 2025.

Appointment Process
There is one applicant for one vacant seat. It is recommended that the Council consider appointment to the Committee by making a motion for the applicant and the City Clerk will conduct a roll call vote. If the candidate receives a majority vote the seat will be filled. If the candidate does not receive a majority vote the Council can direct staff to continue recruitment for the vacant seat.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:

Park and Recreation Appointment
SEPTEMBER 17, 2025

• Goal A - Preserve Small Town Character & Quality of Life • Goal E - Maintain and Improve Public Infrastructure
• Goal D - Be Forward Thinking

POLICY FOCUS
The Council is not obligated to appoint any of the candidates to any of the positions and may choose to extend the candidate recruitment process as it deems necessary. The Council reserves complete discretion in appointments.

Town Commissions and Committees represent a key component of civic engagement within the community. The participation of the members is a vital part of the Town’s public engagement and review process. These groups can gather public input on issues and provide feedback and recommendations to the City Council for consideration.

When evaluating applicants for Commissions and Committees, the City Council should consider the role of each committee, the amount of oversight needed, cost-effectiveness, efficiency in decision-making, and the desire of the City Council for direct policy involvement on particular issues.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Committee Application

2. Committee and Commission Roster

From: [email protected]
To: Anthony Suber; Michael Gallagher
Subject: Online Form Submittal: Application for Town Committee/Commission Date: Thursday, July 17, 2025 10:33:05 AM
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Application for Town Committee/Commission
Name Don Keller
Address
Phone Number
Email Address
Commission/Committee
of Interest
Park and Recreation
Education Dartmouth College (1979) and Boston College Law School (1982)
List your civic
affiliations and
community activities,
including service on
other commissions and
committees?
Long Term Partner and Leader at Orrick, Herrington & Sutcliffe.

Past member of Orrick Board. Past head of Orrick corporate group. Past head of Orrick Silicon Valley Office on Marsh Road.

Past head of diversity initiative at Orrick. Past CEO and founder of Joinder, a startup legal tech company sold to Brightflag.

Describe your
understanding of the
responsibilities of the
commission or
committee that you are
applying for and how
your personal,
community or
professional experience
relate to these
responsibilities?
Goal would be to optimize usage of Atherton facilities by Atherton residents and to enhance a sense of community. I am a former High School (2 years basketball, four years baseball and football) and College athlete (1 year baseball and three years rugby). 50 years of recreational tennis and 3 years of
recreational pickleball.

Describe why you want
to serve on this
commission and what
you hope to accomplish
as a member?
My objective would be to serve Atherton residents. I have time available to do so due to lesser commitments at Orrick--and would like to give back to the Atherton community after 35 years living in Atherton.

Additional Information
you would like to add?
I played tennis with my wife and kids at HPP for 20 years or so-- and am now playing pickleball in various communities--and would like to enhance the pickleball and tennis communities in Atherton. I also love the baseball diammond and play structure.

My toddlers used the playground for years--and my son played baseball for Menlo Atherton and went on to play at Dartmouth and is in their sports Hall of Fame.

NAME # OF FULL TERMS 1st APPOINTMENT CURRENT APPOINTMENT TERM EXPIRATIOON Walter Sleeth Serving 2nd Full Term
6/19/2019
(Mid-Term Appointment) 6/21/2023 6/30/2027
Kate Scolnick Serving 2nd Full Term 6/17/2020 6/19/2024 6/30/2028 Thomas Hill Serving 1st Full Term
1/19/2022
(Mid-Term Appointment) 6/15/2022 6/30/2026
Suzanne Jain Serving 1st Full Term 6/18/2025 6/18/2025 6/30/2029 Stephen Brickley Serving 1st Full Term 6/18/2025 6/18/2025 6/30/2029 NAME # OF FULL TERMS 1st APPOINTMENT CURRENT APPOINTMENT TERM EXPIRATIOON Samantha Michel Serving Mid-Term Appointment
6/18/2025
(Mid-Term Appointment) 6/18/2025 6/30/2027
Jerome Leugers Serving 2nd Full Term 6/19/2019
(Staggered 4-Year Term) 6/21/2023 6/30/2027
David Jones Serving 2nd Full Term 6/17/2020 6/19/2024 6/30/2028 Steve Seabolt Serving 1st Full Term 6/18/2025 6/18/2025 6/30/2029 Tom Owen Serving 2nd Full Term 6/17/2020 6/19/2024 6/30/2028 NAME # OF FULL TERMS 1st APPOINTMENT CURRENT APPOINTMENT TERM EXPIRATIOON VACANT 6/30/2027
VACANT 6/30/2029
Gregory Loew Serving 1st Full Term
6/16/2021
(Mid-Term Appointment) 6/21/2023 6/30/2027
Sophia Tang Serving Mid-Term Appointment
7/16/2025
(Mid-Term Appointment) 7/16/2025 6/30/2028
Kenneth Frederick Serving 1st Full Term 6/15/2022 6/15/2022 6/30/2026 NAME # OF FULL TERMS 1st APPOINTMENT CURRENT APPOINTMENT TERM EXPIRATIOON VACANT 6/30/2026
Alex Keh Serving 2nd Full Term
6/19/20219
(Staggered 4-Year Term) 6/21/2023 6/30/2027
Julianna Robertson Serving 2nd Full Term 6/19/2019
(Staggered 4-Year Term) 6/21/2023 6/30/2027
Dorothy Hunter Serving 1st Full Term 6/19/2024 6/19/2024 6/30/2028 Robert Roeser Serving Mid-Term Appointment
10/19/2022
(Mid-Term Appointment)
(Reappointment After Hiatus - Initial
Appointment 2012)
10/19/2022 6/30/2026
Frank Merrill Serving 3rd Full 2-Year Term 6/20/2018 6/19/2024 6/30/2026 Walter Robinson Serving 3rd Full 2-Year Term 6/16/2021 6/18/2025 6/30/2027 NAME # OF FULL TERMS 1st APPOINTMENT CURRENT APPOINTMENT TERM EXPIRATIOON Jerome Leugers Serving Mid-Term Appointment
2/19/2025
(Mid-Term Appointment) 2/19/2025 6/30/2027
Sandy Levison Serving Mid-Term Appointment
8/20/2024
(Mid-Term Appointment) 8/20/2024 6/30/2028
Paul Tonelli Serving 1st Full Term
6/21/2023
(Reappointment After Hiatus - Initial
Appointment in 2014)
6/21/2023 6/30/2027
Bob Polito Serving 1st Full Term
3/15/2023
(Mid-Term Appointment) 6/18/2025 6/30/2029
Eric Lane
Serving 3rd Full Term
(No Other Applicants)
9/19/2012
(Mid-Term Appointment) 6/15/2022 6/30/2026
Planning Commission
Commissions & Committees Roster 2025-26
HPP Foundation Appointment
Transportation, Bicycle and Pedestrian Safety Committee Audit and Finance Committee
Environmental Programs Committee
Park and Recreation Committee

Item No. 11
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: SEPTEMBER 17, 2025
SUBJECT: ADOPT RESOLUTIONS AUTHORIZING THE FILING OF GRANT

APPLICATIONS TO THE SAN MATEO COUNTY

TRANSPORTATION AUTHORITY FOR THE EL CAMINO

REAL/SELBY LANE TRAFFIC SAFETY AND MOBILITY

IMPROVEMENTS PROJECT AND FOR THE ALAMEDA DE LAS

PULGAS TRAFFIC AND SAFETY IMPROVEMENTS PROJECT

RECOMMENDATION
Adopt Resolutions No. 25-XX and No. 25-YY authorizing the filing of 2025 Measure A and Measure W Highway Program Grant Applications for funding of the El Camino Real/Selby Lane Traffic Safety and Mobility Improvements Project and the Alameda de las Pulgas Traffic and Safety Improvement Project to the San Mateo County Transportation Authority (SMCTA).

BACKGROUND
On July 11, 2025, the SMCTA released its Call for Projects for the 2025 Measure A and W Highway Program. The Call for Projects is guided by the SMCTA’s Strategic Plan 2025-2029 which integrated the previous Short Range Highway Plan (SRHP) and Capital Improvement Program (CIP). The focus of the program is to reduce traffic congestion and improve throughput and safety on the most critical commute corridors in San Mateo County. This cycle will promote a large availability of funds that can go toward newly approved Measure A Highway Program Supplemental Roadways eligible corridors list. The addition of the Supplemental Roadways corridors allows local jurisdictions to apply for multimodal congestion and safety improvements on local arterials and main streets.

Local jurisdictions and other potential project sponsors can apply for and contend for funding for one project development phase at time. Project applications would be scored by an Evaluation Committee using the adopted criteria in the Strategic Plan 2025-2029 and would then be submitted to the SMCTA Board of Directors for approval and programming.

SMCTA Highway Call for Projects
SEPTEMBER 17, 2025

The Highway program provides funding up to 50% of total project cost for projects of Countywide Significance, and up to 75% of total project cost for local projects.

The grant schedule is as follows:

Call for Projects Issued after TA Board Meeting July 11, 2025 Call for Projects Workshop: Virtual via Zoom July 16, 2025 Notify TA of Intent to Submit August 1, 2025
Mandatory Pre-Submittal Meetings with TA Staff August 4-8, 2025 Project Applications due September 12, 2025
Evaluation Period September/October 2025
Informational item to TA Board on Draft Program of Projects November 6, 2025 TA Board approves proposed Program of Projects December 4, 2025

ANALYSIS
Staff submitted a notice of intent to submit to the SMCTA for two projects consistent with the Town’s Capital Improvement Program and Council directed project priorities: 1) El Camino Real/Selby Lane Intersection Improvements, and 2) Alameda de las Pulgas Traffic and Safety Improvements. A pre-application meeting with TA staff was held on August 6, 2025, to discuss the projects, their scopes and the application process, and confirming that the project would be considered local, requiring a 25% minimum local match commitment.

As noted above, applications were due on September 12, 2025. Though staff submitted an application, a City Council Resolution authorizing submittal of the application, committing required local matching funds, and authorizing submittal of the application is required to support the application. Understanding Council cycles, the TA is accepting the resolutions within a short window following the submittal of the grant application materials.

El Camino Real
El Camino Real is a six-lane north-south arterial that serves as the north-south backbone of in the Countywide transportation system that connects the entire Peninsula. This regional arterial (State Route 82) carries 36,000 average vehicles each day through Atherton. It is also a vital part of the region’s Active Transportation network that serves two Equity Priority Communities, as defined by the Metropolitan Transportation Commission.

The intersection of Selby Lane at El Camino Real is unsignalized and has been the site of a significant number of reported accidents involving vehicles, bicycles, and pedestrians, including one fatality over the past ten years. Selby Lane, one of the Town’s primary east-west collector roads, functions at Level of Service F and C in the morning (eastbound and westbound, respectively) and Level of Service F in both directions in the afternoon. It is also a vital connection from the North Fair Oaks community and the Adelante Selby Spanish Immersion School on Selby Lane. Additionally, this location is subject to seasonal flooding which impacts safety and mobility

SMCTA Highway Call for Projects
SEPTEMBER 17, 2025

of all users in the intersection. Addressing drainage issues at the intersection are critical to implementation of any traffic safety and mobility improvements.

The recently adopted El Camino Real Complete Streets study identified this location as an opportunity to improve traffic flow and safety for all travel modes. On April 16, 2025, the City Council directed staff to pursue solutions at this intersection.

The project would follow on the public outreach of the Complete Streets Study to inform the parameters of the infrastructure solutions at this critical intersection (signalization vs. High Intensity Activated Crosswalk [HAWK] signal). The Project would be designed to improve safety for vehicles, bicyclists, and pedestrians on the approaches. This would include the reduction of potential conflicts between modes that could lead to future collisions. A traffic signal would help reduce delay and improve safety for Selby Lanes’s approaches to El Camino Real. Traffic modeling from the El Camino Real Complete Streets study found that Level of Service at Selby Lane at El Camino Real could improve to an overall Level of Service B or C with the installation of a traffic signal.

Alameda de las Pulgas
Alameda de las Pulgas (ADLP) serves as a north-south alternate to El Camino Real that connects Redwood City to Menlo Park and Palo Alto through the Town of Atherton and unincorporated San Mateo County. Pass-through traffic has been measured to be between 60% to 89% of the overall traffic volume. Residential streets are impacted as commuters attempt to find alternative routes around congested roadways during peak hours, particularly around the Atherton Avenue intersection which is four-way stop controlled.

The Alameda de las Pulgas corridor was evaluated in separate studies in 2019. The Alameda de las Pulgas Corridor Traffic Study reviewed existing conditions along Alameda de las Pulgas and recommended several improvements, both within and outside of Town limits. The Local Traffic Flow/Long Range Planning Solutions Study evaluated existing traffic operations and origindesignation patterns and recommended short- and long-term measures for efficient circulation.

Additionally, it has been determined through these studies that the all-way stop intersection of Atherton Ave and ADLP currently operates at a level of service (LOS) F with delays up to 92 seconds during the peak hours and that signalizing this intersection will improve operations to LOS B with projected delays less than 18 seconds. The corridor study also advised that a roundabout at the Atherton Avenue intersection would also significantly reduce vehicle delays.

The Town is nearing completion of the design for improvements along the 0.9-mile segment of Alameda de las Pulgas from Stockbridge Avenue to Mills Avenue, including the restriping of the vehicle and bicycle lanes in each direction and to include two-foot wide buffers, installation of a roundabout at the Atherton Avenue intersection, along with associated green infrastructure improvements, the removal of the mid-block pedestrian activated traffic signal located between Camino al Lago and Mills Avenue and the installation of a new traffic signal at Camino al Lago.

For the Alameda de las Pulgas improvements, the project would include construction funding for traffic and safety improvements from Mills Avenue to Stockbridge Avenue. The project will

SMCTA Highway Call for Projects
SEPTEMBER 17, 2025

include installation of a roundabout at the Atherton Avenue intersection, removal of a pedestrian activated mid-block traffic signal (between Camino al Lago and Mills Avenue), installation of a traffic signal at the Camino al Lago intersection, including associated curb ramps and sidewalk repairs. The project includes restriping of the roadway to provide buffered bicycle lanes in each direction and required green infrastructure improvements.

FISCAL IMPACT
For the El Camino Real improvements at Selby Lane, the initial project estimate, for design, construction, permitting and project management, is approximately $4,000,000. Town is seeking funding of up to $3,000,000 through the 2025 Measure A and W Highway Program, with the town providing approximately $1,020,000 in local matching funds. For the Alameda de las Pulgas improvements, the Town seeks $1,000,000 toward the estimated construction costs of $4,280,000 project and will provide $3,280,000 in matching funds, including both local and obligated federal funds.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
 Goal B - Improve Public Safety & Emergency Preparedness  Goal D - Be Forward Thinking
 Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
Policy focus should be on mobility needs and challenges associated with El Camino Real and Alameda de las Pulgas.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

SMCTA Highway Call for Projects
SEPTEMBER 17, 2025

1. Resolution 25-XX for the El Camino Real/Selby Lane Traffic Safety and Mobility Improvements Project

2. Resolution 25-YY for the Alameda de las Pulgas Traffic and Safety Improvement Project

1 RESOLUTION NO. [25 – xx]

SUPPORTING THE EL CAMINO REAL/SELBY LANE TRAFFIC SAFETY AND MOBILITY

IMPROVEMENTS PROJECT AND AUTHORIZING SUBMITTAL OF AN APPLICATION FOR THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY’S 2025 MEASURE A AND

MEASURE W HIGHWAY PROGRAM CALL FOR PROJECTS
WHEREAS, El Camino Real is a major regional six-lane arterial that serves as a primary north-south roadway for San Mateo County and is part of the Metropolitan Transportation Commission’s regional Active Transportation network;
WHEREAS, El Camino Real, including the Selby Lane Intersection, is identified in the Bay Are Vision Zero Plan, the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans as part of the High Injury Network, and is identified in the San Mateo County C/CAG Safe Routes to School High Injury Network due to the significant number of accidents along the corridor and at the intersection, WHEREAS, the intersection of El Camino Real and Selby Lane is adjacent to two Equity Priority Communities and is a vital connection from the North Fair Oaks community and the Adelante Selby School on Selby Lane;
WHEREAS, El Camino Real is unsignalized at Selby Lane and functions at Level of Service F and C in the morning (eastbound and westbound, respectively) and Level of Service F in both directions in the afternoon;
WHEREAS, the Town of Atherton proposes intersection improvements to improve mobility and safety for all roadway users at the intersection, including the installation of an accessible and controlled crossing of El Camino Real with a High Intensity Activated Crosswalk or full signalization, with accessible landings, median refuges, and associated improvements; WHEREAS, it will cost $4,000,000 million to implement the project scope; WHEREAS, the Town of Atherton wishes to sponsor the design, and construction of improvements to this vital intersection;
WHEREAS, the Town of Atherton seeks $3,000,000 million for design, and construction funds for the ECR/Selby Lane Intersection Improvements Project; WHEREAS, the San Mateo County Transportation Authority (TA) issued a Call for Projects for the 2025 Measure A and Measure W Highway Program on July 11, 2025; and

2 WHEREAS, the TA requires the Sponsor's governing board to adopt a resolution:

1. Supporting the Project and application for $3 million in TA Measures A and W Highway Program funds for Project;

2. Committing the Sponsor to the begin work within one year of an award and to the completion of the requested scope of work for the Project, including the commitment of matching funds in the amount of $1 million needed for implementation;

3. Certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and

4. If funds are awarded, authorizing the Sponsor's City Manager, or designee, to sign a supplemental agreement and any amendments of the TA’s Primary Grant Agreement with the TA for TA Measures A and W Highway Program funding for the Project and to take any other actions necessary to give effect to this resolution and execute applicable amendments.

3 NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Atherton:

1. Directs staff to submit an application to the San Mateo County Transportation Authority for Measures A and W Highway Program funds for $3 million for the design and construction of the El Camino Real/Selby Lane Traffic Safety and Mobility Improvements project;

2. Authorizes the City Manager, or designee, to execute a sign a supplemental agreement and any amendments of the TA’s Primary Grant Agreement with the San Mateo County Transportation Authority to encumber TA Measures A and W Highway Program funds;

3. Commits to the completing the Project, including contributing $1 million of matching funds needed for the requested Project’s scope of work implementation, if the requested TA funds are awarded;

4. Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and

5. Authorizes the City Manager, or designee, to take any other actions necessary to give effect to this resolution and execute applicable amendments.
* * * * *
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Atherton at a regular meeting held on the 17th day of September 2025, by the following vote:

AYES: [xx, xx, xx,]
NOES: [xxx]
ABSENT: [xx]
ABSTAIN: [xx]
By: _________________________________
Elizabeth Lewis, Mayor
ATTEST:
______________________________
Anthony W. Suber, City Clerk
______________________________
Mona Ebrahimi, City Attorney

1 RESOLUTION NO. [25 – xx]

SUPPORTING THE ALAMEDA DE LAS PULGAS TRAFFIC AND SAFETY IMPROVEMENTS

PROJECT AND AUTHORIZING SUBMITTAL OF AN APPLICATION FOR THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY’S 2025 MEASURE A AND MEASURE W

HIGHWAY PROGRAM CALL FOR PROJECTS
WHEREAS, Alameda de las Pulgas is a minor two-lane arterial that serves as a northsouth alternative for El Camino Real in San Mateo County; WHEREAS, pass-through traffic has been measured to be between 60% to 89% of the overall traffic volume, with residential streets impacted as commuters attempt to find alternative routes around congested roadways during peak hours, particularly around the Atherton Avenue intersection which is four-way stop controlled which operates at a Level of Service F; WHEREAS, The Town of Atherton is nearing completion of the design for improvements along the 0.9-mile segment of Alameda de las Pulgas from Stockbridge Avenue to Mills Avenue, including the restriping of the vehicle and bicycle lanes in each direction and to include two-foot wide buffers, installation of a roundabout at the Atherton Avenue intersection, along with associated green infrastructure improvements, the removal of the mid-block pedestrian activated traffic signal located between Camino al Lago and Mills Avenue and the installation of a new traffic signal at Camino al Lago.

WHEREAS, the estimated cost of construction is $4,280,000.

WHEREAS, the Town of Atherton is in the process of completing the project design and wishes to implement the construction of the Alameda de las Pulgas Traffic and Safety Improvements project;
WHEREAS, the Town of Atherton seeks $1,000,000 to construct the Alameda de las Pulgas Traffic and Safety Improvement Project;
WHEREAS, the San Mateo County Transportation Authority (TA) issued a Call for Projects for the 2025 Measure A and Measure W Highway Program on July 11, 2025; and WHEREAS, the TA requires the Sponsor's governing board to adopt a resolution:

1. Supporting the Project and application for $1,000,0000 in TA Measures A and W Highway Program funds for Project;

2 2. Committing the Sponsor to the begin work within one year of an award and to the completion of the requested scope of work for the Project, including the commitment of matching funds in the amount of $3,280,000 needed for implementation of the project;

3. Certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and

4. If funds are awarded, authorizing the Sponsor's City Manager, or designee, to sign a supplemental agreement and any amendments of the TA’s Primary Grant Agreement with the TA for TA Measures A and W Highway Program funding for the Project and to take any other actions necessary to give effect to this resolution and execute applicable amendments.

3 NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Atherton:

1. Directs staff to submit an application to the San Mateo County Transportation Authority for Measures A and W Highway Program funds for $1,000,000 for the construction of the Alameda de las Pulgas Traffic and Safety Improvement Project;

2. Authorizes the City Manager, or designee, to execute a sign a supplemental agreement and any amendments of the TA’s Primary Grant Agreement with the San Mateo County Transportation Authority to encumber TA Measures A and W Highway Program funds;

3. Commits to the completing the Project, including contributing $3,280,000 of matching funds needed for the requested Project’s scope of work implementation, if the requested TA funds are awarded;

4. Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and

5. Authorizes the City Manager, or designee, to take any other actions necessary to give effect to this resolution and execute applicable amendments.
* * * * *
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Atherton at a regular meeting held on the 17th day of September 2025, by the following vote:

AYES: [xx, xx, xx,]
NOES: [xxx]
ABSENT: [xx]
ABSTAIN: [xx]
By: _________________________________
Elizabeth Lewis, Mayor
ATTEST:
______________________________
Anthony W. Suber, City Clerk
______________________________
Mona Ebrahimi, City Attorney

Item No. 12
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: SEPTEMBER 17, 2025
SUBJECT: HOLBROOK-PALMER PARK RESTROOM REPLACEMENT
PROJECT – REVIEW OPTIONS AND PROVIDE DIRECTION;

APPROVE SERVICES CONTRACT

RECOMMENDATION
Staff recommend that the City Council review the proposed options; provide direction regarding the preferred approach for the Holbrook-Palmer Park Restroom Replacement Project; and approve a services contract for either 1) design and supply for replacement of the playground restroom building, or 2) design services for refurbishment of the existing playground restroom building.

BACKGROUND
The City Council approved the replacement of the Holbrook-Palmer Park Playground Restroom through the adoption of the FY 2024-25 Capital Improvement Program and a design/project management services task order with Interwest Consulting Group for the replacement of the playground at Holbrook-Palmer Park. Included in the task order with Interwest was the siting, layout and coordination of the restroom building replacement with a pre-fabricated restroom building.

The Parks and Recreation Committee was tasked with review of needs and recommendation of preferred layout, look of the building, fixtures and features associated with the Holbrook Palmer Park Restroom replacement. The Committee initially selected a pre-fabricated building by the Public Restroom Company (PRC). Following layout approval and initial fixture and finish reviews, Interwest coordinated with PRC to review site constraints and feasibility of installation.

During the assessment, it was determined that there were issues regarding the load limits for the entry/exit bridges to the park. Though the bridges were able to handle the loading associated with the trailers carrying the prefabricated restroom structures, the bridges are not capable of accommodating the loads associated with the crane that would be used to place the building segments. As a result, the Committee selected an alternate building, made by Romtec, Inc. which meets the needs associated with the new building and could be constructed on site, rather than require the use of a crane.

HPP RESTROOM
SEPTEMBER 17, 2025

Romtec, through a Joint Procurement Contract, is able to design the building, obtain required Building Permit approvals, and supply the building structure and fixture components. Romtec does not provide construction related services, which would be required from a third-party vendor, contracted either through public bidding, or via another joint procurement contract. THe thirdparty contract would include the demolition of the existing building, site preparation, utility connections, and construction of the new building and sewer discharge system being designed by Interwest.

The costs for the design and supply contract is estimated to range from $280,000 to $300,000, depending on finishes. The construction/installation costs, including demolition, site preparation, utility connections, building installation, concrete sidewalks, and sewer pump system replacement, are estimated between $450,000 - $500,000. Final estimates would be based on the approved plans and finishes.

Though the Committee approved a layout and footprint of the Romtec building (see Attachment 1), there were concerns about the cost of the new building.

ANALYSIS
Following approval of the layout by the Park and Recreation Committee, to address the concerns related to costs, staff and Interwest investigated other delivery and improvement options. An alternate to demolishing and replacing the existing structure is to refurbish the existing building.

As the structure is in fair condition, the refurbishment would focus on redoing the building interior, plumbing, and fixtures, as well as replacement of the sewer pump system.

Through this process, the project team connected with the KYA Group (KYA) which provides design and construction services for public facilities through joint procurement contracts such as the California Multiple Award Schedule (CMAS), managed by the California Department of General Services (DGS). KYA was able to provide an initial budgetary estimate for design of and permitting of the building renovations, in the approximate amount of $25,000. Construction cost estimates would be developed based on the design and finishes selected, and the Town would have the option of contracting with KYA for construction via the CMAS contract, using another Joint Procurement Contractor, or seeking alternate bids for construction. Budgetarily, it is anticipated that refurbishment of the existing structure would be approximately half or less than the replacement option. However, as with renovation of any existing structure there may be unknowns that arise during the construction renovation process that will need to be accommodated. Further, this is a refurbishment of an existing structure and not an expansion; therefore, the addition of the family restroom or expanded interiors will not be accommodated. The family restroom was noted as “desirable” by members of the public as the project moved through design.

Staff is seeking Council feedback on the preferred option for addressing the playground restroom.

If Council selects the replacement option, Council approval of a design and supply agreement with Romtec, Inc. in the amount not to exceed $300,000 is requested. If the Council selects the refurbishment option, the design services agreement can be executed within the City Manager’s

HPP RESTROOM
SEPTEMBER 17, 2025

authority and staff would return to Council after completion of design for approval of a construction contract.

FISCAL IMPACT
The fiscal impact will vary depending on the selected option.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
 Goal A - Preserve Small Town Character & Quality of Life  Goal D - Be Forward Thinking
 Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
The policy focus for this item is regarding Council direction regarding the option desired for the restroom at Holbrook-Palmer Park.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
Park and Recreation Committee (meets each month)

ATTACHMENTS
Attachment 1 – Romtec Restroom Concept Layout and Images Attachment 2 – Romtec Design & Supply Budget Proposal
Attachment 3 – Romtec Design Options
Attachment 4 – Restroom Renovation Pre-construction Scope and Budget

© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. ATHERTON, CALIFORNIA HOLBROOK PALMER PARK 18240 NORTH BANK ROAD - ROSEBURG, OR 97470 (541) 496-3541 FAX (541) 496-0803 Page 232 of 251 WC-1
A
B
C
D
1 FLOOR PLAN SCALE: 3/16" = 1'-0"
AA2.1
BA2.1 THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

HOLBROOK PALMER PARK - RESTROOM
ATHERTON, CALIFORNIA JRM SHEET NO. DRAWN BY: DATE: PROJECT #: PROJECT: SHEET TITLE: REVISIONS: REV. DATE: BY:
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 6/13/2025 - LAST SAVED BY: jeschonauer ON 6/13/2025 - LAST PRINTED: 6/13/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2728- Holbrooke Palmer, CA\2728- Holbrooke Palmer-2081M, CA -250613.dwg FLOOR PLAN A1.1
CA2.2
DA2.2 ROOF LINE WALL TYPE SCHEDULE 8" REINFORCED CONCRETE MASONRY BLOCK WALL WITH MORTAR JOINTS, GROUTED SOLID ALL CELLS RUNNING BOND PATTERN. 6" WOOD FRAMED WALL RIDGE 33'-4" 21'-4" BUILDING SYMBOL LEGEND DESCRIPTION AREA/ QUANTITY INTERIOR CEILING LIGHTS 8 EXTERIOR WALL LIGHTS5
P UNDERGROUND ELECTRICAL SERVICE VERIFY REQUIREMENTS FOR TYING INTO SERVICE UTILITY EQUIPMENT BY OTHERS. FD-1 FD-2 FD-2 BP HB-2 3" VTR TP WC-1 GB42 GB18 GB36 WC-1 TP WC-1 TP LV-1 LV-1 UR-1TP WC-1 WC-1 GB42 GB18 GB36 TP MECH
TP FD-2 LV-1 GB42 GB18 GB36 DD LV-1 LV-1WH S-1 3" VTR 3" VTR HB-1 WOMEN MEN
DF-1 DF-1 HB-1 6'-0" POST
W
W
W
1 1/2" W
A
TER
PIPE W
A
TER
SER
VICE
IN T
O
B U IL D IN G SS SS SS 4" SEWER TO SANITARY SEWER SYSTEM CONFIRMED BY OWNER 3" VTR FAMILY DDDD 3" VTR HT HDHD Page 233 of 251 A ELEVATION VIEW SCALE: 3/16" = 1'-0"
B ELEVATION VIEW SCALE: 3/16" = 1'-0" THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

HOLBROOK PALMER PARK - RESTROOM
ATHERTON, CALIFORNIA JRM SHEET NO. DRAWN BY: DATE: PROJECT #: PROJECT: SHEET TITLE: REVISIONS: REV. DATE: BY:
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 6/13/2025 - LAST SAVED BY: jeschonauer ON 6/13/2025 - LAST PRINTED: 6/13/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2728- Holbrooke Palmer, CA\2728- Holbrooke Palmer-2081M, CA -250613.dwg EXTERIOR ELEVATION VIEWS A2.1 33'-4" FG FG LF-1 LF-1
8'-8" 17 1/2" O.H. LF-1 12
5 3" VTR W/ VENT BOOT, TYP (5) GUTTERS & DOWNSPOUTS, (BY OTHERS), TYP 2X FASCIA, TYP 21'-4" FG FG GUTTERS & DOWNSPOUTS, BY OTHERS, TYP 2X FASCIA, TYP 6'-0" 17 1/2" O.H. LF-1 WOMEN WOMEN MEN MEN ALL GENDER RESTROOM 12" DF-1 DF-1 BF-1 HB-1 LAP SIDING OVER 2" INSULATION OVER 8"x16" CMU SMOOTH FACE CONCRETE BLOCK WALL 3" VTR W/ VENT BOOT, TYP (5) METAL ROOFING LAP SIDING OVER 2" INSULATION OVER 8"X16" CMU SMOOTH FACE CONCRETE BLOCK WALL Page 234 of 251 C ELEVATION VIEW SCALE: 3/16" = 1'-0" D ELEVATION VIEW SCALE: 3/16" = 1'-0" THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

HOLBROOK PALMER PARK - RESTROOM
ATHERTON, CALIFORNIA JRM SHEET NO. DRAWN BY: DATE: PROJECT #: PROJECT: SHEET TITLE: REVISIONS: REV. DATE: BY:
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 6/13/2025 - LAST SAVED BY: jeschonauer ON 6/13/2025 - LAST PRINTED: 6/13/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2728- Holbrooke Palmer, CA\2728- Holbrooke Palmer-2081M, CA -250613.dwg EXTERIOR ELEVATION VIEWS A2.2 21'-4" FG FG GUTTERS & DOWNSPOUTS, BY OTHERS, TYP 3" VTR W/ VENT BOOT, TYP (5) 2X FASCIA, TYP 6'-0" 17 1/2" O.H. 33'-4" FG FG LF-1 12 5 LAP SIDING OVER 2" INSULATION OVER 8"X16" CMU SMOOTH FACE CONCRETE BLOCK WALL 8'-8" 17 1/2" O.H. 3" VTR W/ VENT BOOT, TYP (5) GUTTERS & DOWNSPOUTS, (BY OTHERS), TYP 2X FASCIA, TYP LAP SIDING OVER 2" INSULATION OVER 8"X16" CMU SMOOTH FACE CONCRETE BLOCK WALL METAL ROOFING Page 235 of 251 Contents

1. Process – Start to Finish

2. Key Notes

3. Romtec Scope of Materials Supply

4. Delivery, Storage, and Handling

5. Warranty and Limitations

6. Scope of Supply and Services by Others

7. Budgetary Pricing
Preliminary
Scope of
Supply and
Services
Building Supply Only
Project: Holbrook Palmer Park
Customer: Interwest
Location: Atherton, CA
Date: June 16, 2025

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 | Email: [email protected] | www.romtec.com

Section 1 below is an outline of the scope of products and services that will be included as part of the Romtec building package. Section 2 below is an outline of the scope of work for the installer to complete installation.

Section 1 – Romtec Scope

1.Process – Start to Finish
Below is an outline of Romtec’s process for designing, producing, and delivering the building kit(s). This process may require the customer to release Romtec to begin production prior to receipt of final building permit(s).

A. Romtec Provides a Quote/Proposal

1. Customer will have 30 days to place a purchase order after receipt of the Romtec quote.

2. If the customer has not placed a purchase order within the time above, Romtec reserves the right to update pricing.

3. Romtec’s Quote/Proposal will include Credit Application and Project Information forms.

4. Depending on the nature and complexity of the project, Romtec’s Quote/Proposal may also include a proposed payment schedule. Otherwise, a proposed schedule will be provided in the next step.

B. Customer Provides Signed Purchase Order, Completed Credit Application, and Completed Project Information form

1. Romtec and the customer will finalize the agreed payment schedule.

C. Romtec provides the full Scope of Supply and Design Submittal package (SSDS)

1. Romtec provides the SSDS in Romtec’s standard electronic submittal format.

2. The SSDS will include the building plan view and elevation drawings, product data sheets, and further details of the Romtec building. The SSDS supersedes this preliminary scope letter.

D. Customer reviews and comments on the SSDS

1. At this time, the SSDS should also be provided for review and comment by any other relevant entities, such as an end owner, installer, electrician, utility company, etc.

2. The SSDS typically does not contain final sealed plans and is NOT intended for review by the local building department (or other permitting authority) at this time.

3. Customer will have 45 days from purchase order date to approve the SSDS.

E. Customer Approves the SSDS and releases Romtec to begin production

1. The customer approves the SSDS and releases Romtec to begin production by signing the submittal approval and Notice to Proceed on Production (NTP) forms included in the SSDS. Romtec cannot begin production without a signed NTP form.

2. The customer’s approval of the SSDS is approval of the general building layout and relevant products/ materials. Romtec will provide sealed plans only AFTER the SSDS is approved.

3. Customer will have a maximum of ninety (90) days from the purchase order date to provide NTP.

If the 90-day approval deadline is missed, Romtec reserves the right to update pricing at any time.

F. Romtec provides the Full Sealed Plan Set

1. After the customer has approved the SSDS, Romtec will provide the customer with the Full Sealed Plan Set in Romtec’s standard electronic format (and no other, see Section 6.E.5 below). The full plans are for review by the local building department (or relevant permitting authority).

2. The Full Sealed Plan Set will include all relevant calculations, and all architectural, mechanical, structural, electrical, and plumbing plan sheets stamped by an architect or engineer licensed in the state where the project is located.

3. Romtec’s standard plan size is 11”x17”.

G. The local building department reviews and comments on the Romtec plans

1. Romtec will revise and resubmit the Full Sealed Plan Set per comments from the local building department (or relevant permitting authority).

2. Romtec includes one revision of the Full Sealed Plan Set in response to building department comments. Any comments that result in revisions of the sealed plans may result in a price increase, especially if they affect items that are already in production.

H. The local building department approves the revised Romtec plans

1. Romtec will provide up to two (2) sets of the final, approved, for-construction plans.

2. Romtec will complete production/manufacturing of the building package per the final approved plans.

I. Romtec delivers the completed building package

1. Romtec will package and palletize the completed building package, and then coordinate with the customer to deliver the package to the jobsite for construction by the installer.

2. Romtec’s warranty period begins. Page 237 of 251
Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 | Email: [email protected] | www.romtec.com

2.Key Notes
A. Romtec is proposing to design and supply the structure defined herein. Any changes or additions, including color selections, may result in a price change.

B. The following are important assumptions and/or clarifications regarding the proposal.

1. Romtec will design and supply the building to meet ComCheck requirements.

3.Romtec Scope of Materials Supply
A. Structure

1. Exterior walls: Concrete Masonry Units (aka CMU or “concrete blocks”), smooth-face, mortar joint. a. Block color: gray.
b. Exterior finish: Cedar lap siding over insulation.

2. Interior Wall Options
a. Cove base: Sanitary tile in white.

3. Exposed Steel Brackets Powder coated black.

4. Doors, frames, and hardware: Steel, powder coated in color selected by owner from standard RAL color chart.
a. Hinges: Stainless steel, ball bearing.
b. Door Closer(s): Grade 1 heavy duty.
c. Door Opener(s): Pull handles, stainless steel.
d. Door Locks: Deadbolt
i. Restroom doors only: Magnetic locking system.
e. Door Vents: Louvered.

5. Roof System
a. Wood truss roof package
i. Batt insulation.
ii. 1”x4” Cedar Trim
iii. Simpson anchors/ties
iv. Roof Sheathing
v. Lumber for truss blocking, top-of-wall blocking, eave/vent blocking vi. Vents
vii. Ice and water shield.
viii. Interior trim boards
b. Roofing Finish: Metal Panels
i. Fabral, 26-gauge, Horizon 16, standing seam.
ii. Color selected by owner from the manufacturer’s standard color chart. c. Roof Extension: Timber truss and post.

B. Plumbing Fixtures and Accessories

1. Toilet(s): China porcelain, wall mount with exposed sensor valve(s).

2. Urinal: China porcelain, top supply with exposed sensor valve.

3. Sink(s): China porcelain, wall mount with motion sensor faucet, hardwired with transformer.

4. Grab Bars: Stainless steel, wall mount.

5. Toilet Paper Dispenser(s): Stainless steel, wall mount, 3-roll capacity.

6. Drinking Fountain: Stainless steel, wall mount, non-refrigerated, bi-level, bottle filler.

7. Mop Sink: Fiberglass, floor mount, includes faucet, mop/broom holder and guard.

8. Restroom Partitions: HDPE, color to be selected by owner from manufacturer’s standard color chart.

9. Diaper Deck: Gray plastic, wall mount.

C. Electrical Fixtures

1. Exterior light fixtures
a. LED wall mount, vandal resistant.
b. Controlled by photocell.

2. Interior light fixtures
a. LED, 48”, ceiling mount, vapor tight.
b. Controlled by motion sensor.
c. Mechanical room light controlled by switch (switch supplied by installer)

3. Water Heater
a. Electric, 20-gallon tank, expansion tank. Page 238 of 251 Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 | Email: [email protected] | www.romtec.com

4. Heater: Wall mount, 1000-2750 Watt in mechanical room only.

5. Mechanical Exhaust: Inline fan(s), ducting, register(s).

6. Hand Dryer(s):
a. Wall mount, ThinAir.

7. Breaker Panel: 100 amp, single-phase, rain tight.
a. Sized for Romtec supplied equipment only.

4.Delivery, Storage, and Handling
A. Delivery Vehicle Size

1. Romtec’s delivery vehicles are vans or trucks with 53’ trailers, or the largest trailer up to 53’ that is legally allowed to access the job site. Overall dimensions of the delivery vehicles are:
a. 70’ overall length
b. 102” wide
c. 168” high
B. Number of Deliveries

1. Romtec bases its freight quote on the optimal minimum number of deliveries. If the customer elects to increase the number of deliveries, it may result in additional freight charges.

2. Regardless of the number of deliveries, the customer is responsible for all offloading and related costs.

C. Delivery inspection

1. Romtec allows for five (5) business days for the customer to inspect and accept the delivered building package.

2. Any items not specifically rejected after five days are considered accepted.

5.Warranty and Limitations
A. Warranty

1. Please review the Romtec warranty by clicking the link below:
https://romtec.com/wp-content/uploads/2022/03/4.01-Romtec-Warranty-2-28-22.pdf B. Disclaimers

1. Stone and mineral products such as tile, stone veneer, and concrete will all show surface cracks over time. Romtec cannot guarantee that stone products in the building will not eventually show surface cracks. Repair of cracks in stone products is a maintenance issue, not a warranty issue.

2. Romtec passes along the manufacturer’s warranty for metal roofing. Most metal roofing manufacturers intend for their roofing to be installed immediately upon delivery from the factory; otherwise, most have special storage requirements to validate their warranty. All project circumstances are different, and because Romtec cannot guarantee that metal roofing is installed within the timeframe allowed from the manufacturer or that the metal roofing will be stored at the jobsite according to the manufacturer’s requirements, Romtec does not include metal roofing in the overall Romtec building warranty.

3. Smooth face CMU block can have a significant variation in color and texture and should never be used as an architectural finish. Smooth face CMU block should always be either painted or have siding covering it. Romtec does not guarantee uniform color or texture of block, nor claim that any aspect of block color or texture will remain stable over time.

4. Most HVAC equipment manufacturers (heat pumps, air conditioners, heaters, etc.) require installation by a factory certified technician to engage their warranty. The installer must demonstrate installation was completed per manufacturer requirements to make a valid warranty claim for HVAC equipment.

Section 2 – Installer Scope (by others)

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 | Email: [email protected] | www.romtec.com

6.Scope of Supply and Services by Others
A. Overview
The following section includes an overview of items to be provided by others that are required to complete the installation of the Romtec building package.

1. Items in this section are typically provided by the installer, or, for projects where the installer is separate subcontractor of the general contractor and/or owner, some items are typically provided by the contractor.

2. The items below are separated into installer items and contractor items. If the installer and contractor are the same entity, then that entity is responsible for all items in this section.

B. Installer Scope
The installer’s scope will generally consist of foundation/pad construction and building package assembly/construction.

1. Structural
The following structural components will be provided by the installer:
a. All materials, equipment and labor for footings and interior slabs. b. Latex epoxy paint wall finish.
c. Caulking.
d. Concrete sealant for flooring and CMU block exterior. e. Masonry (concrete) grout and rebar
f. If applicable, notch CMU block for bond beams, cut full blocks to create half blocks and grind blocks for fixture mounting purposes.
g. If applicable, cut stone veneer to achieve the required shapes necessary for installation. h. Sealant for all exposed wood.
i. Typical fasteners such as nails, staples, screws, and any other fasteners not included in product packaging.
j. Gypsum board ceiling finish.
k. Rain gutters and downspouts are supplied and installed by building installer. l. Exterior siding to be stained in light brown color.

2. Plumbing
The following plumbing components will be provided by the installer. a. Plumbing rough-in, installation and trim within 10’ of the building footprint. b. All water and sewer piping and floor drains within the building footprint. c. If required for wall mounted toilet(s), wall carriers.

3. Electrical
The following electrical components will be provided by the installer. a. Electrical rough-in, installation and trim within 10’ of the building footprint. b. All switches and outlets that are not included with electrical products. c. Note that all Romtec building designs include a spare conduit from the main power source to the main breaker panel. All conduits are supplied by the installer.

4. Other materials, equipment, and services
The following materials, equipment, and services are provided by the installer. a. Building package installation
b. All other items within the building footprint indicated on final plans or required by building codes to complete installation of the building package which are not specifically stated as supplied by Romtec or by another entity.

C. Contractor Scope
The contractor’s scope will generally consist of site preparation and grading, excavation for structures, backfill and/or structural backfill, and any site work or utility work outside the building package footprint.

1. Structural
The following items relative to the structural components will be supplied by the contractor:
a. All materials, equipment and labor for exterior slabs and sidewalks. b. If required, the design and supply of gutters and downspouts is by the contractor, installer, or others. Romtec can show basic gutters and downspouts on the plans upon request.

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 | Email: [email protected] | www.romtec.com

2. Plumbing
The following plumbing components will be provided by the contractor. a. Incoming plumbing utilities to within 10’ of the building exterior. b. All water and sewer piping, drains, and valves external of the building footprint.

3. Electrical
The following electrical components will be provided by the contractor. a. Incoming electrical utilities to with 10’ of the building exterior. b. Electrical meter base and meter (or other incoming supply power source).

4. Other materials, equipment, and services
The following materials, equipment, and services are provided by the contractor. a. Site grading and/or asphalt
paving
b. Masonry pavers
c. Branch circuit breakers
d. Fire alarm & fire
suppression equipment.
e. Lighting equipment not
attached to the building.
f. Backflow check valves &
drain valves.
g. Freeze protection.
h. Landscaping
i. Special inspection services
j. Permits and fees.
k. Site plans
l. Geotechnical reports
D. Delivery, Storage, and Handling

1. The installer and/or contractor will be responsible for all equipment and labor required for offloading of the delivered building package onsite. This includes providing appropriate equipment, including but not limited to a forklift with minimum 8,000 lb. capacity and 6 ft. fork extension.

2. Installer or contractor shall comply with all handling instructions/recommendations provided by Romtec.

3. The installer and/or contractor will assume responsibility for adequate protection of delivered materials from weather, damage, and pilferage or all warranties, expressed or implied may be voided.

4. Do not throw away the Operations & Maintenance manuals that are provided by some manufacturers in their product packaging. It is the responsibility of the installer and/or contractor to collect, maintain, and deliver to the owner.

E. Romtec General Exceptions/Exclusions
The following are items that Romtec does not provide as part of its standard products and services.

1. Site visits by Romtec staff.

Note: If site visits are required, Romtec will issue a change order.

2. Unless otherwise stated, Romtec is not proposing to meet any Buy America standard (AIS, BABA, etc.) for materials.

3. Romtec’s proposed building design is based on the following standard design loads. These standard design loads are typical for many locations. Local design loads specific to this project may require changes to the building design, which may result in a price increase due to increased material costs.
a. Roof Snow Load: 25 psf
b. IBC Seismic Design Category: C
c. Design Wind Speed: 110 mph.
d. Allowable Soil Bearing: 1500 psf
e. Occupancy Type: U
f. Type: VB

4. Any site utility sizing shown on the Romtec plans is either based on design criteria provided by others or based on Romtec’s assumption of the appropriate sizing. Site utility sizing must be confirmed by the customer. Romtec is not responsible for determining or confirming site utility sizing.

5. Romtec’s building plans have been approved by permitting authorities in hundreds of jurisdictions.

Romtec’s plans will be provided in Romtec’s standard format only. No elective formatting changes, product color selections, interior elevation drawings, equipment not supplied by Romtec, informational tables, formatting coordination with the plans by others, or any other formatting requests or customer directed elective changes will be made to or shown on the Romtec building plans.

6. To ensure timely delivery of the building package amid ongoing and industry-wide disruptions to shipping, parts/materials availability, and lead times, Romtec reserves the right to make

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 | Email: [email protected] | www.romtec.com

equivalent or better substitutions at any time for any components that are not specifically required to match an exact brand/model.

7. Romtec does not provide LEED/Green submittals as a standard service. Romtec can assist in providing documentation for products that may meet LEED/Green standards, but Romtec does not provide or fill out LEED credit forms. Unless specifically included in Romtec’s proposal and quote, Romtec does not supply materials with the intent of meeting LEED standards. Any changes due to LEED or Green building requirements will result in a change order and increased lead times.

8. Any CMU block plan(s) provided by Romtec are only accurate if Romtec supplies the CMU block.

9. All steel fabrication work is performed by qualified fabricators in conformance with engineered drawings. Romtec does not offer third party certification or inspection of steel fabrication work.

Note: Romtec’s scope of work is based on customer acceptance of the terms and conditions of the Romtec quote proposal, which may be attached here or provided separately.

7.Budgetary Pricing
The complete Design and Supply of the pre-engineered building package as defined in the above drawings and Scope of Supply and Services Document:

DISCLAIMER: The Budgetary Estimate is for budgetary purposes only and does not include local taxes. Romtec will not accept any purchase orders based on the budgetary proposal.

Design & Supply Only: $280K - $295K

© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. ATHERTON, CALIFORNIA HOLBROOK PALMER PARK 18240 NORTH BANK ROAD - ROSEBURG, OR 97470 (541) 496-3541 FAX (541) 496-0803 Page 243 of 251 WC-1
A
B
C
D
1 FLOOR PLAN SCALE: 3/16" = 1'-0"
AA2.1
BA2.1 THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

HOLBROOK PALMER PARK - RESTROOM
ATHERTON, CALIFORNIA JRM SHEET NO. DRAWN BY: DATE: PROJECT #: PROJECT: SHEET TITLE: REVISIONS: REV. DATE: BY:
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 6/16/2025 - LAST SAVED BY: jeschonauer ON 6/16/2025 - LAST PRINTED: 6/16/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2728- Holbrooke Palmer, CA\2728- Holbrooke Palmer-2081M, CA -250616.dwg FLOOR PLAN A1.1
CA2.2
DA2.2 ROOF LINE WALL TYPE SCHEDULE 8" REINFORCED CONCRETE MASONRY BLOCK WALL WITH MORTAR JOINTS, GROUTED SOLID ALL CELLS RUNNING BOND PATTERN. 6" WOOD FRAMED WALL RIDGE 33'-4" 21'-4" BUILDING SYMBOL LEGEND DESCRIPTION AREA/ QUANTITY INTERIOR CEILING LIGHTS 8 EXTERIOR WALL LIGHTS5
P UNDERGROUND ELECTRICAL SERVICE VERIFY REQUIREMENTS FOR TYING INTO SERVICE UTILITY EQUIPMENT BY OTHERS. FD-1 FD-2 FD-2 BP HB-2 3" VTR TP WC-1 GB42 GB18 GB36 WC-1 TP WC-1 TP LV-1 LV-1 UR-1TP WC-1 WC-1 GB42 GB18 GB36 TP MECH
TP FD-2 LV-1 GB42 GB18 GB36 DD LV-1 LV-1WH S-1 3" VTR 3" VTR HB-1 WOMEN MEN
DF-1 DF-1 HB-1 6'-0" POST
W
W
W
1 1/2" W
A
TER
PIPE W
A
TER
SER
VICE
IN T
O
B U IL D IN G SS SS SS 4" SEWER TO SANITARY SEWER SYSTEM CONFIRMED BY OWNER 3" VTR FAMILY DDDD 3" VTR HT HDHD Page 244 of 251 A ELEVATION VIEW SCALE: 3/16" = 1'-0"
B ELEVATION VIEW SCALE: 3/16" = 1'-0" THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

HOLBROOK PALMER PARK - RESTROOM
ATHERTON, CALIFORNIA JRM SHEET NO. DRAWN BY: DATE: PROJECT #: PROJECT: SHEET TITLE: REVISIONS: REV. DATE: BY:
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 6/16/2025 - LAST SAVED BY: jeschonauer ON 6/16/2025 - LAST PRINTED: 6/16/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2728- Holbrooke Palmer, CA\2728- Holbrooke Palmer-2081M, CA -250616.dwg EXTERIOR ELEVATION VIEWS A2.1 33'-4" FG FG LF-1 LF-1
8'-8" 17 1/2" O.H. LF-1 12
5 3" VTR W/ VENT BOOT, TYP (5) GUTTERS & DOWNSPOUTS, (BY OTHERS), TYP 2X FASCIA, TYP 21'-4" FG FG GUTTERS & DOWNSPOUTS, BY OTHERS, TYP 2X FASCIA, TYP 6'-0" 17 1/2" O.H. LF-1 WOMEN WOMEN MEN MEN ALL GENDER RESTROOM 12" DF-1 DF-1 BF-1 HB-1 LAP SIDING OVER 2" INSULATION OVER 8"x16" CMU SMOOTH FACE CONCRETE BLOCK WALL 3" VTR W/ VENT BOOT, TYP (5) METAL ROOFING LAP SIDING OVER 2" INSULATION OVER 8"X16" CMU SMOOTH FACE CONCRETE BLOCK WALL Page 245 of 251 C ELEVATION VIEW SCALE: 3/16" = 1'-0" D ELEVATION VIEW SCALE: 3/16" = 1'-0" THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

HOLBROOK PALMER PARK - RESTROOM
ATHERTON, CALIFORNIA JRM SHEET NO. DRAWN BY: DATE: PROJECT #: PROJECT: SHEET TITLE: REVISIONS: REV. DATE: BY:
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 6/16/2025 - LAST SAVED BY: jeschonauer ON 6/16/2025 - LAST PRINTED: 6/16/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2728- Holbrooke Palmer, CA\2728- Holbrooke Palmer-2081M, CA -250616.dwg EXTERIOR ELEVATION VIEWS A2.2 21'-4" FG FG GUTTERS & DOWNSPOUTS, BY OTHERS, TYP 3" VTR W/ VENT BOOT, TYP (5) 2X FASCIA, TYP 6'-0" 17 1/2" O.H. 33'-4" FG FG LF-1 12 5 LAP SIDING OVER 2" INSULATION OVER 8"X16" CMU SMOOTH FACE CONCRETE BLOCK WALL 8'-8" 17 1/2" O.H. 3" VTR W/ VENT BOOT, TYP (5) GUTTERS & DOWNSPOUTS, (BY OTHERS), TYP 2X FASCIA, TYP LAP SIDING OVER 2" INSULATION OVER 8"X16" CMU SMOOTH FACE CONCRETE BLOCK WALL METAL ROOFING Page 246 of 251

DESIGN OPTIONS
Multi-User Restroom

EXTERIOR
Exterior Siding Options:

Mortar Joint Split-Face Block
Mortar Joint Ground-Face Block
Cedar Board & Batt Siding
Cedar Lap Siding
Manufactured Stone Siding
Other:

Fiber Cement Board & Batt Siding
Fiber Cement Lap Siding
Stucco Siding
Natural Stone Siding
NONE
Cedar Lap Siding Wainscot
Natural Stone Siding Wainscot Other:

Fiber Cement Lap Siding Wainscot
Manufactured Stone Siding Wainscot
Glulam Beams w/ Tongue & Groove Decking
Truss Roof System (Boxed Soffits)
Other:

Truss Roof System
Insulated/Vaulted Roof System
Wainscot Options:

Roof System Options:

Date:

Project Name:

Contact Name:

Roofing Options:

Architectural Composition Roofing
Standing Seam Metal Roofing (Concealed Fasteners)
Other:

Metal Roofing (Exposed Fasteners)
Cedar Shake Roofing
NONE
Timber Truss Roof Extension
Steel Truss Roof Extension
Other:

Roof Extension Options:

Cantilever Roof Extension
Log Truss Roof Extension
Shed Roof for Covered Entry
Yes No
Skylight:
18ga Honeycomb-Core Steel Door w/ 16ga Frames 16ga Honeycomb-Core Steel Door w/ 14ga Frames (Hurricane Rated) Other: FRP Door and Frame
Doors & Frames Options:

Spanish Tile Roofing
Spanish Tile Roofing

Painted (Black)
Powder Coated (Black)
Other:

Powder Coated (Custom):

Door Finish Options:

Painted (Custom):

Door Accessory Options:

Heavy-Duty Door Closer
Pull/Pull Handle w/ Deadbolt Locks
Other:

Hurricane-Rated Door Closer
Lever Locks
3’W x 7’H Single Door
7’-4”W x 6’-8”H Roll Up Door
10’W x 6’-8”H Roll Up Door Other:
6’W x 7’H Double Door
8’W x 6’-8”H Roll Up Door
Utility Door Options:

Interconnected Lever Locks w/ Occupancy Indicator
Keypad Locks
Threshold
Magnetic Locks w/ Programmable Timer
Kickplate
Sweep
NONE
Steel Frame w/ Wood Panels Other:

Block
Privacy Screen Options:

NONE
Other:

Anti-Graffiti Exterior Coating
Other Exterior Options:

INTERIOR
Interior Finish Wall Options:

Latex Epoxy Paint Over Block
Faux Tile FRP
Other:

Smooth FRP
Tile
Drywall
Sealed Concrete
Epoxy Floor Coating
Other:

Latex Epoxy Paint
Tile
Interior Finish Floors Options:

Bathroom Partition Options:

Phenolic Partitions
Stainless Steel Partitions
Other:

HDPE Solid Plastic Partitions
Block Partitions with Phenolic Doors
NONE
Three Roll Dispenser (Stainless Steel, Wall Mount)
Other:

Two Roll Dispenser (Stainless Steel, Wall Mount)
Polished Stainless Steel Mirror
Dispenser/Accessory Options
Paper Towel Dispensers (Stainless Steel, Wall Mount)
Sanitary Napkin Receptacle (Stainless Steel, Wall Mount) Glass Mirror w/ Stainless Steel Trim
Stainless Steel Trashcan
Diaper Deck (Plastic, Wall Mount w/ Stainless Steel Veneer) Child Protection Seat (Plastic, Wall Mount)
Diaper Deck (Plastic, Wall Mount)
Soap Dispensers (Stainless Steel, Wall Mount)
Seat Cover Dispensers (Stainless Steel, Wall Mount) Page 248 of 251 Fixture Finish Options:

China Stainless Steel
Floor Mount Wall Mount
Toilet Mounting Location Options:

PLUMBING
Manual Lever, Chrome & Dual Flush Valve (High & Low Flow) Concealed, Hydraulic Valve
Other:

Flush Valve Options:

Exposed, Sensor Valve
Low Flow (works with any of the above options)
Concealed, Sensor Valve
Manual Lever, Chrome Flush Valve
Lever Handle Faucet
Motion Sensor Faucet (Battery Operated)
Other:

Motion Sensor Faucet (Hard-Wired)
Faucet Options:

Metered Push-Button Faucet
Low Flow (works with any of the above options)
NONE
24” by 24” Mop Sink, Faucet, Holder & Guard (Floor Level) Other:

Utility Sink Options:
17” Utility Sink & Faucet (Waist Level)
Water Heater:

Yes No
NONE
Stainless Steel Drinking Fountain w/ Bottle Filler
Other:

Refrigerated Option
Drinking Fountain (Hi/Lo) Options:

Stainless Steel Drinking Fountain
Freeze Protection Option

ELECTRICAL
Light - External Options:

Wall Mount LED Downlight (Meets “Dark Sky” Requirements) Wall Mount LED Vandal Resistant Other:

Wall Mount LED
Exterior - Light Control Options:

Photocell Timer
48” LED Light
Other:

Light - Internal Options:
48” Vapor Tight LED Light
Switches
Timer
Interior - Light Control Options:

Motion Sensor
Breaker Panel Options:
100 Amp, 1-Phase Breaker Panel
Other:
200 Amp, 1-Phase Breaker Panel
Wall Mount LED Recessed LED Canned Lights
Smart Controls
Smart Controls

NONE
Xlerator Wall Mount Hand Dryer Fast Air Thru-Wall Hand Dryer Hand Dryer Options:

Wall Mounted Hand Dryer
Other:

OTHER FEATURES
Room Ventilation Options:

Mechanical Exhaust System Natural Ventilation
Heating Options:

Wall Heater
Interior Wall Insulation (Requires Interior Wall Finish) Wall Insulation Options:

Thru Wall Heating/Cooling Unit (Individual Room)
Ductless Heating/Cooling System (multi-indoor unit)
Exterior Wall Insulation (Requires Siding Package)
Other:

NONE
NONE
Seasonal Facility (Closed Winter Months)
Other:

Off-Grid Solar System
Optional Features:

Open Year-Round
Coastal Upgrade Package
Hurricane Rated Eco-Friendly Package
Flood Zone (Water-Tight)
Flood Zone (Passive)
Tornado Safe Room

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CLEAR

FORM SUBMIT

9/10/2025
Proposal Prepared for:

Town of Atherton
Holbrook Palmer Park
150 Walkins Way
Atherton, CA 94027
Re: Playground Restroom Renovation
Scope of Work
Park ADA Restroom Upgrade/Renovation
Architectural:
• Restroom survey and compliance verification
• Architectural Drawings w/ ADA compliance solutions (Plans, details, and Interior Elevations) • Structural Engineering input as needed (Note: Always included part of the scope) • Finishes and Specifications
• 3 Trips to the site
Plumbing and Electrical Engineering: (Added scope of work) • Plumbing engineering for water and sewer and new fixtures and accessories • Electrical and mechanical engineering for lights and fans Authority Having Jurisdiction (AHJ) and CA:
• Submit drawings to AHJ for review and approval (Building Permit Approval) • Construction Administration (RFI response and Submittal review) Timeline:
• 4 weeks from Notice to Proceed
$23,404.00
Signature of Acceptance of Proposal: Print: Date:
_______________________________ _____________________ __________