JASON FONG, PE
Regional Corridor Lead
EDUCATION
BS in Civil and Environmental Engineering
REGISTRATION
PE California C64542
Jason has more than 25 years of civil engineering experience in the public and private sector. He has successfully managed and designed multimodal and complete streets improvements within the public right-of-way, including transit, bicycle, and pedestrian mobility projects. His expertise spans federal, state, and local design standards, and he is wellversed in the Caltrans design requirements and Local Assistance Program Manual. With a strong focus on enhancing connectivity, mobility, and safety, he excels in integrating and executing clients' visions through the complexities of planning, permitting, and implementation stages.
REPRESENTATIVE PROJECTS
El Camino Real Bike & Pedestrian Improvements
PA&ED, Colma
Project manager responsible for advancing multimodal
improvements along the El Camino Real (SR 82) corridor
through the PA&ED phase. Led coordination with
Caltrans, local agencies, and stakeholders to support
environmental clearance (CEQA/NEPA) and maintain an
accelerated delivery schedule aligned with a concurrent SHOPP project. Oversaw alternatives refinement, traffic and utility investigations, and development of preliminary design and project reporting to improve safety,
accessibility, and multimodal connectivity.
Grand Boulevard Initiative (GBI), San Mateo and
Santa Clara Counties
Senior project engineer for corridor-level planning and preliminary design efforts for a multi-agency initiative to advance multimodal improvements along a state
highway corridor. Coordinated with transit agencies, local jurisdictions, and state partners to develop Complete
Streets solutions that enhance pedestrian, bicycle, and transit access. Contributed to public outreach, concept development, and integration of sustainable design
strategies to improve safety, mobility, and community
connectivity.
SamTrans On-Call Planning Services
Senior project engineer for planning and conceptual
design efforts under an on-call contract for a regional transit agency. The work included developing bus
stop improvement guidelines, multimodal corridor
planning with alternatives analysis and implementation
strategies, and transit-oriented development support.
Responsibilities included stakeholder coordination,
conceptual design, and evaluation of accessibility,
circulation, and transit facility improvements to enhance system performance and user experience.
I-880/Decoto Road Interchange PA&ED, Fremont
Senior engineer supporting the delivery of the Project
Approval and Environmental Document for the I-880/
Decoto Road Interchange Modernization Project. The
project will upgrade the existing interchange to better accommodate multimodal travel through the Decoto
Road and SR 84 (Dumbarton) corridor. Key improvements
include the implementation of new dedicated bus-only
lanes in the eastbound-westbound direction, as well as a physically separated Class I trail through the interchange to enhance bicycle and pedestrian comfort and safety.
US 395 Lassen County Wildlife Crossing, Susanville
Senior project engineer for engineering and
environmental services for a wildlife crossing program
along a state highway corridor, advancing the project
from alternatives analysis through PID, PA&ED, and
preliminary design. The work included coordination
with Caltrans and resource agencies, development
of environmental documentation (CEQA/NEPA), and
preparation of preliminary design and project reports to support approvals, improve safety, and enhance habitat
connectivity.
BRIANNA BOHONOK
Environmental
EDUCATION
MS in Urban Planning and Policy
BA in Architecture
Brianna has more than 13 years of experience as both a CEQA practitioner and land use planner. She has managed CEQA and NEPA documents for projects across the state, including highway/roadway projects, transit line extensions, mixed-use development, and land use projects. Her work is enriched by her experience as an environmental planner at Caltrans, District 4 and on major BART projects. Brianna has worked from the project initiation and programming phase through the final design and permitting phase of project approval. Her diverse experience allows her to be particularly effective in strategizing on the most efficient and defensible approach to environmental review. She offers flexible and thoughtful strategies based on the latest legislation, case law, emerging trends, and best practices.
REPRESENTATIVE PROJECTS
El Camino Real Bike & Pedestrian Improvements
PA&ED, Colma
Environmental lead responsible for management and
oversight for the environmental clearance, expected
in the form of a Categorical Exemption (CE) under
the California Environmental Quality Act (CEQA
and Categorical Exclusion (CE) under the National
Environmental Policy Act (NEPA). During this phase,
our team will conduct further investigations to better
understand impacts to traffic, properties and utilities, further refine the preliminary design, and develop the
Project Report. The El Camino Real (ECR) corridor serves as key north-south principal arterial that traverses the Town, connecting the City of South San Francisco with
Daly City and beyond to San Francisco and the greater
peninsula. ECR is part of the state highway system as
SR 82 and provides access to the Colma and South San
Francisco BART stations and serves SamTrans buses with
stops throughout the corridor. This project will improve multimodal infrastructure, accessibility, and safety for pedestrians, cyclists, transit users, and motorists.
US 395 Lassen County Wildlife Crossing, Susanville
Advisor for the environmental process for project delivery.
The project will design and construct two wildlife crossing structures (WCS) along U-395 between the California/
Nevada border and Susanville. The scope of work
involves developing and screening alternatives through
the PID document and to carry forward in environmental
and developing 65% design for two crossing locations.
The project involves coordinating planning and design
efforts with stakeholders including LCTC, Caltrans District 2, Wildlife Conservation Board (WCB), utility companies, and private property/business owners.
I-880/Decoto Road Interchange PA&ED, Fremont
Environmental lead for the delivery of the Environmental Document for the I-880/Decoto Road Interchange
Modernization Project. The project will upgrade the
existing interchange to better accommodate multimodal
travel through the Decoto Road and SR 84 (Dumbarton)
corridor. Key improvements include the implementation
of new dedicated bus-only lanes in the eastboundwestbound direction, as well as a physically separated Class I trail through the interchange to enhance bicycle and pedestrian comfort and safety.
SR 152/Pacheco Pass Wildlife Crossing, Santa Clara
County
Advisor for environmental strategy and oversight for
a wildlife crossing project along SR 152 in partnership with the Santa Clara Valley Habitat Agency and
High-Speed Rail Authority. Responsibilities included
coordinating with technical and agency stakeholders,
identifying and evaluating priority crossing locations, and advancing alternatives through PID and ongoing CEQA
clearance. The team developed conceptual designs,
supported Project Report approvals, and advanced
select alternatives toward 65% design to improve habitat connectivity, enhance highway safety, and protect
sensitive species.
HARFATEH GREWAL, PE, QSP
Drainage
EDUCATION
BS in Civil Engineering
MS in Civil Engineering
REGISTRATION
PE California C95969
QSP California 26791
Harfateh has more than 12 years of experience in small and large transportation projects in the Bay Area. He has worked on numerous projects, including complete streets, local roadway and intersection improvements, and highway and interchange improvements. His experience includes geometric design, stormwater, grading and drainage design, utility coordination, ADA compliance, and preparation of PSR/PDS, PA&ED, and PS&E.
REPRESENTATIVE PROJECTS
El Camino Real Bicycle and Pedestrian Improvement
PA&ED, Colma
Project engineer for planning and preliminary engineering services for multimodal corridor improvements along
a state highway. The work included advancing prior
concepts, supporting environmental clearance (CEQA/
NEPA), refining design alternatives, and developing
project documentation. Coordination with Caltrans and
local agencies supported an accelerated schedule
and alignment with concurrent projects, focusing
on improving safety, accessibility, and multimodal
connectivity.
SR 65/Placer Parkway Interchange PS&E, Placer
County
Project engineer assisting with the environmental
compliance for the first phase of the 14-mile Placer
Parkway Corridor. The first phase will complete a new
interchange at State Route 65 and a 1.8-mile extension to Foothills Boulevard. A grade crossing of the UPRR tracks and Industrial Boulevard is also included. The project will build off the approved Tier 1 environmental document
and will also complete Caltrans approval for both a PSR (PDS) and project report.
El Cerrito del Norte TOD Complete Street, El Cerrito
Project engineer for preliminary engineering, construction documents, local assistance coordination, and bidding
and construction support for the City of El Cerrito. This transit and complete streets improvement project will
provide new and enhanced pedestrian facilities and
bikeways along San Pablo Avenue, Eastshore Boulevard,
Hill Street, Cutting Boulevard, and Knott Avenue.
I-280/Winchester Boulevard Improvements, San Jose
Project engineer for engineering services to advance
interchange and local roadway improvements for a
high-activity urban corridor serving major commercial,
medical, and residential areas. The work included
progressing the project through PID, PA&ED, and
PS&E phases, with coordination among Caltrans, local
agencies, and stakeholders to improve traffic operations, reduce congestion, and enhance local circulation.
E. Blithedale Avenue Improvements, Mill Valley
Project engineer for improvements on East Blithedale
Avenue in the City of Mill Valley. Design elements
include the use of roundabouts, upgrades to existing
signal infrastructure, widening existing bikeways, and
improvements to pedestrian crossing paths along the
corridor from Sunnyside Avenue to US 101.
Charleston-Arastradero Corridor Improvements,
Palo Alto
Design engineer assisted in preparing “complete street” roadway improvement plans along the corridor. The
project would add innovative bicycle transportation
solutions which consist of modified signals, green bike lanes, cycle tracks and Copenhagen bike left turn lanes.
RYAN WHIPPLE, PE
Traffic Engineering
San Francisco County Transportation Authority, Interstate 280 (I-280)/Ocean Avenue Interchange
Parametrix provided the traffic signal, lighting, and electrical utility design work for the consultant team that is redesigning the I-280 southbound ramp intersection at Ocean Avenue in the City of San Francisco. The Parametrix team worked with the San Francisco County Transportation Authority (SFCTA), San Francisco Municipal Transportation Agency (SFMTA),
Caltrans, and PG&E on this project. As senior traffic engineer, Ryan was responsible for the final QA/QC of the traffic signal and illumination improvements. The design realigned the offramp, creating a new signalized intersection in the Caltrans right-of-way.
City of Belmont, El Camino Real and Hill Street Pedestrian Hybrid Beacon Project PS&E
Ryan served as the senior traffic engineer responsible for providing design guidance and quality control review for El Camino Real and Hill Street Pedestrian Hybrid Beacon Project for the City of Belmont. The project will improve pedestrian safety and bicycle connectivity, and includes design for a new pedestrian hybrid beacon across El Camino Real, consisting of new ADA-compliant curb ramps and a pedestrian passageway through an existing median island, as well as the extension of a left-turn pocket onto Ralston Avenue. Ryan provided quality control review of the signal Plans, Specifications, and Cost Estimates (PS&Es).
Town of Ross, Sir Francis Drake Traffic Signal Warrant Study Ryan was the project manager for a traffic signal warrant analysis study for a multi-legged intersection along Sir Francis Drake Boulevard in the Town of Ross in Marin County. In addition to evaluating the signal location against CA MUTCD warrants, Ryan also led discussions with local Town Council members to educate the overall warrant process.
City of Alameda, Lincoln Avenue/Marshall Way/Pacific
Avenue Safety Improvements
Ryan is the traffic design lead for the 30% through 100% PS&E phase for the Lincoln Avenue corridor. He is responsible for leading signing/striping, traffic signal, lighting, and traffic control design for the 3.1-mile-long corridor. The project provides for a “road diet” reducing the number of through lanes from four to two, adding a center two-way left-turn lane, and either buffered bike lanes or separated Class IV bikeways.
Additional improvements include new flashing beacons,
pedestrian hybrid beacons, roundabouts, storm water
improvements like bioretention and detention vaults, school access enhancements, crosswalk enhancements, and both
quick-build and permanent curb bulb extensions.
Town of Tiburon, State Route 131 (SR-131) Transportation Infrastructure Study
Ryan served as a senior traffic engineer on the overall SR131 Transportation Infrastructure Study. As a senior traffic engineer, he developed an ITS technical memo that provided justification for installing fiber optic conduit and cable along Tiburon Boulevard (SR-131), to be implemented in coordination with an upcoming Caltrans pavement preservation project.
This investment will support modern traffic signal operations, enable adaptive signal control technologies, and provide a long-term, multi-use communications backbone for the Town.
City of Paso Robles, On-Call Traffic Engineering
Ryan served as contract manager and senior traffic engineer for the City of Paso Robles’ on-call traffic control plan review services, a staff augmentation assignment supporting
review of traffic control plans and encroachment permits for construction projects and special events on state highways and local streets. Ryan provided traffic control plan review and oversight, including high-level Synchro-based capacity and delay analysis when needed, and supported refinement of signs, traffic signal equipment, signal timing, pavement markings, and other miscellaneous traffic engineering issues.
City of Albany, Marin Avenue Paving
Ryan provided QA/QC and high level design guidance for
various intersections along Marin Avenue in the City of Albany. Marin Avenue is a key corridor that experiences heavy commuter and school traffic, emphasizing the need for inclusive and safe transportation design. The 0.5-mile-long pavement rehabilitation project involves several intersection civil and transportation upgrades, including the retrofit and design of signal infrastructure to improve ADA compliance and be consistent with the latest construction standards.
Ryan is a traffic engineer and planner with extensive experience in transportation design and traffic operations analysis throughout California and Nevada. His background includes work with both public agencies and private consulting firms, giving him a wellrounded perspective and a strong technical foundation. Ryan has led the preparation of accurate and detailed traffic impact studies, conducted comprehensive transportation facility and intersection control analyses, and managed transportation and Complete Streets design projects. His expertise spans multiple design disciplines, including traffic signal design, signing and striping, maintenance of traffic (MOT), traffic control plans (TCP), and overhead sign design. Ryan is passionate about shaping the future of multi-modal transportation through thoughtful analysis and innovative design.
RELEVANT EXPERIENCE
Education: BS, Civil Engineering, University of California, Berkeley Registrations: Professional Engineer - Traffic, CA, #2821 | Professional Engineer - Civil, NV, #029432 Years of Experience: Total - 14 | With Parametrix - 2
ANDREW LEE, PE, TE, PTOE
Project Manager
Town of Atherton, El Camino Real Complete Streets Study As a subconsultant, Parmetrix developed the conceptual
plan alternatives for State Route 82/El Camino Real in the Town of Atherton and adjacent sections in Menlo Park and unincorporated San Mateo County. Andrew led the effort, which included developing conceptual cross-sections to
reimagine a six-lane suburban arterial to fill sidewalk gaps and add painted or separated bikeways. The project team advanced three alternatives for further study; the Parametrix team supported this effort by developing conceptual plan drawings that included add ADA-compliant bus stops and
intersection modifications and providing review support of the traffic modeling. The project is moving through the second phase public outreach process and aims to recommend a
preferred alternative to advance into environmental review and final design.
San Francisco County Transportation Authority, Interstate 280 (I-280)/Ocean Avenue Interchange
Andrew led the traffic signal, lighting, and electrical utility design work for the consultant team that is redesigning the I-280 southbound ramp intersection at Ocean Avenue in the City of San Francisco. The Parametrix team worked with the San Francisco County Transportation Authority (SFCTA), San Francisco Municipal Transportation Agency (SFMTA), Caltrans, and PG&E on this project. Parametrix developed the electrical design that accounts for the unique off-ramp alignment, center-running light rail tracks, overhead catenary lines and support poles, and a PG&E vault providing access to highvoltage transmission lines. The project reached its 60% design milestone in Summer 2025.
City of Menlo Park, Middle Avenue Complete Street Project Andrew led the planning study for the Middle Avenue project to identify near-term, multimodal traffic safety improvements for the one-mile-long corridor through a residential neighborhood in the City of Menlo Park. The Parametrix team analyzed traffic speeds, sight distances, intersection operations, and trip-generating land uses, like parks and churches. The team recommended signing and striping upgrades, improvements to storm drains, raised crosswalks, rectangular rapid flashing beacons, and pavement rehabilitation; Parametrix also
provided the design services for these improvements. Andrew provided construction support to identify an alternative design.
City of Belmont, El Camino Real and Hill Street Pedestrian Hybrid Beacon Project PS&E
Andrew served as project manager during the El Camino Real and Hill Street Pedestrian Hybrid Beacon Project for the City of Belmont, which will improve pedestrian safety and bicycle connectivity to the Belmont Caltrain Station and future housing sites. The project includes design for a new pedestrian hybrid beacon across El Camino Real, consisting of new ADAcompliant curb ramps and a pedestrian passageway through an existing median island, as well as the extension of a leftturn pocket onto Ralston Avenue. Parametrix also provided quality control review of the signal Plans, Specifications, and Cost Estimates (PS&Es).
City of Menlo Park, Middlefield Complete Streets
Andrew served as project manager during conceptual design and public outreach services that will build on the progress achieved in the first phase by refining the previously developed conceptual design, analyzing the corridor’s multimodal
safety and circulation needs, recommending a preferred
alternative, and supporting City staff in engaging the Menlo Park community to present the recommended design, solicit feedback, and refine the design.
City of Alameda, Masonic Intersections
Andrew was the lead transportation engineer for traffic signal, striping, and signage upgrades at two pathway crossings on the Ohlone Greenway (Masonic Avenue) in the City of Albany.
Andrew led the planning and analysis to add protected left turn signal phasing and presented the results to the City Transportation Commission. He led the Parametrix team that developed the construction documents for electrical, pavement delineation, and traffic signing improvements. Parametrix worked closely with City staff to provide construction support and coordination with the electrical contractor and the County of Alameda, which manages the City’s traffic signals.
Andrew serves as project manager, traffic engineer, and transportation planner for Complete Streets, traffic safety, and active transportation projects. He leads conceptual through final design for transportation and civil work; these include Complete Streets corridors, multiuse paths, controlled and uncontrolled intersections, traffic signals, and quick-build safety projects. Andrew’s planning work includes safety studies for schools and high-collision corridors, intersection operations, microsimulation models, and traffic signal phasing and timing plans. His project highlights include intersection safety retrofits, separated bikeways (cycle tracks), protected intersections, multiuse paths, traffic signals, roundabouts, and accessible design.
RELEVANT EXPERIENCE
Education: MA, Urban Planning, University of California, Los Angeles | BS, Civil Engineering, California Polytechnic University, San Luis Obispo | Project Management, University of California, Berkeley Extension Registrations/Certifications: Professional Engineer - Civil, CA, #86247 | Professional Engineer - Traffic, CA, #2455 | Professional Engineer - Civil, NV, #031456 | Professional Traffic Operations Engineer, #5817 Years of Experience: Total - 19 | With Parametrix - 3
AARON SEITZ, PE
Civil Lead
EDUCATION
BS in Civil Engineering
REGISTRATION
PE California 94922
Aaron has more than seven years of engineering design experience for public works projects and transportation facilities. His experience includes local roadway improvements, active transportation facilities, transit facilities, traffic control, construction staging, and streetscape designs.
REPRESENTATIVE PROJECTS
Soquel Drive Multimodal Improvements, Santa Cruz
County
Design engineer responsible for the design of active
transportation, bus transit, and pedestrian improvements along Soquel Drive between La Fonda Drive and State
Park Drive. This segment of the corridor serves as an
alternate vehicular route to Highway 1 which leads to
heavy traffic congestion, frequently by speeding vehicles associated with cut-through traffic. Through this project, the County intends to improve safety for all modes of
transportation, increase multi-modal options, reduce
traffic congestion, decrease incidence of collision, and improve transit reliability along this segment.
SamTrans On-Call Planning Services
Project engineer for planning and conceptual design efforts under an on-call contract for a regional transit agency.
The work included developing guidelines for transit facility improvements, preparing corridor-level multimodal planning studies with alternatives analysis and implementation
strategies, and supporting transit-oriented development concepts. Responsibilities included stakeholder
coordination, conceptual design, and evaluation of
accessibility, circulation, and transit operations to enhance system performance and user experience.
El Camino Real Bicycle and Pedestrian Improvement
PA&ED, Colma
Project engineer for planning and preliminary engineering services for multimodal corridor improvements along
a state highway. The work included advancing prior
concepts, supporting environmental clearance (CEQA/
NEPA), refining design alternatives, and developing
project documentation. Coordination with Caltrans and
local agencies supported an accelerated schedule
and alignment with concurrent projects, focusing
on improving safety, accessibility, and multimodal
connectivity.
Windsor Downtown Bike/Ped Crossing, Town of
Windsor
Project engineer for design services for a bicycle and
pedestrian crossing improvement within a constrained
corridor. The work included development of preliminary
design concepts, evaluation of multimodal alternatives, and coordination with Caltrans to advance the project
through the approval process. Improvements focused
on enhancing safety, accessibility, and separation of
pedestrian and bicycle facilities while addressing site constraints and existing infrastructure conditions.
Broadway Grade Separation, Burlingame
Project engineer for the grade separation of Caltrain
tracks and Broadway Avenue in Burlingame. It includes
temporary at-grade crossings on Broadway that will
be relocated for the shoofly tracks and then eventually removed once the grade separation is completed.
Modifications of the at-grade crossing required close
coordination with Caltrain, UPRR and CPUC.
CHRISTOPHER KO, EIT
Civil Support
EDUCATION
BS in Civil Engineering
REGISTRATION
CA EIT 176735
Chris has more than 11 years of engineering design experience for public works projects and transportation facilities.
His experience includes local roadway improvements, corridor studies, active transportation facilities, and streetscape designs. Chris’ attention to detail and skill with AutoCAD plan preparation will provide an efficient use of resources in developing alternative conceptual plans and cost estimates.
REPRESENTATIVE PROJECTS
El Camino Real Bicycle and Pedestrian Improvement
PSR-PDS, Colma
Design engineer for the development of the Project Study Report-Project Development Support (PSR-PDS) for the
El Camino Real Bicycle and Pedestrian Improvement
Project. This project will enhance the economic
vitality and quality of life of its residents by improving accessibility, mobility, and circulation. The PSR-PDS
will serve as the Project Initiation Document (PID) for this project, identifying the project needs and purpose, stakeholder inputs, project alternatives, anticipated
right-of-way requirements, preliminary environmental
analysis, initial cost estimates, and additional potential funding sources. The PSR-PDS will also identify the type of environmental documents to be prepared to move
into the Project Approval and Environmental Document
(PA&ED) phase and the coordination with Caltrans for
review and approval.
El Camino Real Bicycle and Pedestrian Improvement
PA&ED, Colma
Design engineer for planning and preliminary engineering services for multimodal corridor improvements along
a state highway. The work included advancing prior
concepts, supporting environmental clearance (CEQA/
NEPA), refining design alternatives, and developing
project documentation. Coordination with Caltrans and
local agencies supported an accelerated schedule
and alignment with concurrent projects, focusing
on improving safety, accessibility, and multimodal
connectivity.
I-880/Decoto Road Interchange PA&ED, Fremont
Design engineer for engineering services to support
interchange modernization and multimodal corridor
improvements on a state highway facility. The work
included advancing projects through planning,
environmental, and design phases; coordinating with
Caltrans, local agencies, and transit providers; and
supporting stakeholder engagement. Efforts focused
on improving traffic operations, enhancing multimodal
access, and integrating transit, bicycle, and pedestrian facilities within a complex urban corridor.
On-Call Civil Engineering and Surveying Services,
Santa Cruz
Design engineer for engineering and planning support
across multiple transit facility and corridor improvement projects. Services included conceptual design, facility planning, and system upgrades for operations, safety,
and accessibility. The work involved optimizing site
layouts, evaluating transit circulation and parking
needs, developing preliminary infrastructure and utility improvements, and supporting feasibility studies
for transit-enhancing strategies to improve system
performance and user experience.
SamTrans On-Call Planning Services
Design engineer for planning and conceptual design efforts under an on-call contract for a regional transit agency.
The work included developing guidelines for transit facility improvements, preparing corridor-level multimodal planning studies with alternatives analysis and implementation
strategies, and supporting transit-oriented development concepts. Responsibilities included stakeholder
coordination, conceptual design, and evaluation of
accessibility, circulation, and transit operations to enhance system performance and user experience.
DANIELLE KEITH
Environmental Support
EDUCATION
MS in Environmental Studies
BA in Political Science
Training in Coursework in CEQA and NEPA
Danielle has more than six years of experience as a dedicated CEQA/NEPA environmental planner, specializing in environmental documentation, project management, and regulatory compliance for major infrastructure projects such as multimodal transportation, interchange improvements, and rail. She excels at coordinating multidisciplinary teams, building strong client and stakeholder relationships, and navigating complex regulatory frameworks to consistently deliver projects on time and within budget. Her expertise includes CEQA and NEPA documentation, environmental economics and policy, U.S. Department of Housing and Urban Development (HUD) environmental assessments, and technical knowledge in hydrology, geology, hydrogeology, and agricultural analysis. Danielle is highly skilled in environmental impact analysis, permitting, and integrating environmental considerations into transportation planning and design, with a commitment to innovative solutions that balance sustainability with project goals and client needs.
REPRESENTATIVE PROJECTS
Grand Boulevard Initiative (GBI), San Mateo and
Santa Clara Counties
Environmental planner for corridor-level planning and
preliminary design efforts for a multi-agency initiative to advance multimodal improvements along a state highway
corridor. Coordinated with transit agencies, local jurisdictions, and state partners to develop Complete Streets solutions that enhance pedestrian, bicycle, and transit access.
Contributed to public outreach, concept development, and integration of sustainable design strategies to improve safety, mobility, and community connectivity.
Lindhurst Corridor Improvements, Linda
Environmental planner for a roadway revitalization project transforming Lindhurst Avenue and the western segment
of North Beale Road into a multimodal, communitycentered “Main Street.” Contributed to the planning and design of pedestrian-oriented streetscapes, landscaped
parkways, gateway features, and public art elements that reflect local character and cultural identity. Assisted in advancing improvements that enhance mobility, safety, and accessibility for all users, including drivers, transit riders, pedestrians, and cyclists. The project promotes sustainable development, supports long-term community investment,
and creates a more attractive and connected corridor that serves as a central focal point for the community.
El Camino Real Bicycle and Pedestrian Improvement
PA&ED, Colma
Environmental planner for planning and preliminary
engineering services for multimodal corridor
improvements along a state highway. The work included
advancing prior concepts, supporting environmental
clearance (CEQA/NEPA), refining design alternatives,
and developing project documentation. Coordination
with Caltrans and local agencies supported an
accelerated schedule and alignment with concurrent
projects, focusing on improving safety, accessibility, and multimodal connectivity.
US 101/Dry Creek Interchange, Headlsburg
Environmental planner for a corridor and interchange
improvement project addressing congestion, safety,
and multimodal access along Dry Creek Road and US
101. Contributed to preparation of the Project Study
Report–Project Development Support (PSR‑PDS) under
Caltrans oversight, including defining project purpose
and need, evaluating alternatives, and informing the
scope of future environmental review and technical
studies for the PA&ED phase. Assisted in assessing
improvements such as roundabout configurations,
ADA-compliant pedestrian facilities, separated sidewalks and bikeways, and protected intersection concepts to
enhance safety and connectivity for all users. The project aims to reduce congestion and queuing, improve traffic
operations, and expand bicycle and pedestrian access
across the corridor while supporting regional mobility and community growth.
RYAN BISSEGGER
Funding
EDUCATION
BA in International Business
Training in Funding and Programming Transportation Projects in CA Ryan has more than 22 years of experience in the engineering industry. He has held various roles including technical editor, proposal writer, and business development. Ryan has grown to become Mark Thomas' funding expert. He is very knowledgeable of federal and state funding sources including the Active Transportation Program (ATP), Highway Safety Improvement Program (HSIP), and the new Senate Bill (SB 1) programs. He tracks the programs and is knowledgeable of call for project schedules. He has provided funding recommendations to agencies to pursue in order to implement improvements. Ryan has experience developing and reviewing grant applications. His understanding of the funding programs and experience developing proposals has been leveraged in the preparation of competitive grants.
REPRESENTATIVE PROJECTS
US 101/SR 84/Woodside Road Grant Assistance,
Redwood City
Project manager for providing ongoing funding support
and agency coordination with Caltrans District 4 and
Headquarters. Developed grant narratives, supporting
maps, and economics analysis for grant applications.
Prepared multiple grant applications for the Project,
including a successful INFRA grant for $105 million and a regional grant application for Measure A funds from
SMCTA. Following the grant submittals, involvement
continued through development of updated project fact
sheets, engagement strategies with elected officials,
updated funding plan, and preparation of project
branding.
I-80/I-680/SR 12 Interchange Complex Initial
Construction Package PS&E, Solano County
Grant writer responsible for preparing a TCEP and INFRA grant applications for components of the I-80/I-680/SR12 Interchange Project. Overall, this project is a $2 billion program to redesign this freeway-to-freeway interchange to improve traffic operations and goods movement. The
work included developing grant application narratives,
coordinating with Caltrans, researching economic
impacts of the project on I-80 and demonstrating the
improved freight operations on the highway.
El Camino Real Bike & Pedestrian Improvements
PA&ED, Colma
Grant writer supporting planning and preliminary
engineering services for multimodal corridor
improvements along a state highway. The work included
advancing prior concepts, supporting environmental
clearance (CEQA/NEPA), refining design alternatives,
and developing project documentation. Coordination
with Caltrans and local agencies supported an
accelerated schedule and alignment with concurrent
projects, focusing on improving safety, accessibility, and multimodal connectivity.
El Camino Real Bicycle and Pedestrian Improvement
PSR-PDS, Colma
Grant writer supporting planning and preliminary
engineering services for multimodal corridor
improvements along a state highway. The work included
development of project initiation documentation,
alternatives evaluation, environmental coordination,
and refinement of preliminary design concepts.
Coordination with Caltrans and local agencies supported environmental clearance and advancement into
subsequent design phases, with a focus on improving
safety, accessibility, and multimodal connectivity.
SHERRIE ZIMMERMAN, PLS
Survey/Mapping
EDUCATION
AA in Architecture
AS in Survey
REGISTRATION
PLS California 8964
Sherrie has more than 22 years of experience as a city surveyor, survey manager, project surveyor, party chief and survey technician. Her projects includes complex boundary and topographic surveys, preparation and filing of records of survey, ALTA surveys, parcel and final maps, lot line adjustments, certificates of compliance, survey, and mapping reviews for compliance with the Subdivision Map Act and Land Surveyors Act, construction staking, plat and legal description preparation. She works with GPS equipment (Trimble R-8 and R-10), conventional total stations (Trimble S6 and S7) and high-definition scanning HDS (Leica C-10, Trimble SX-10, and TX-8).
REPRESENTATIVE PROJECTS
SR 152/Pacheco Pass Wildlife Crossing, Santa Clara
County
Lead surveyor for planning and design services for a
new wildlife crossing along SR 152 at Pacheco Pass. SR
152 Pacheco Pass is a prime area for linking populations of mountain lions, tule elk, mule and black-tailed deer, American badgers, bobcats, and other wildlife species.
The CA Department of Fish and Wildlife identified
the area as a wildlife movement barrier, as it impedes
important North-to-South wildlife movement, fragments
habitats, and hinders wildlife 's ability to adapt to climate change. The new crossing will lessen infrastructure
impacts on natural resources, enhance highway safety
for vehicles, protect endangered species, and avoid
fragmenting natural habitats for local wildlife.
Oakley-East Cypress Road Lane Alignment, Oakley
Project surveyor supporting professional engineering
services for this feasibility study of the westbound (WB) Cypress Road and right turn lane improvements onto
Main Street at the Cypress Road/Main Street intersection.
The purpose of the feasibility study is to determine the feasibility, cost, and design options of constructing a dedicated right turn lane for westbound Cypress Road
onto Main Street.
El Camino Real Bike & Pedestrian Improvements
PA&ED, Colma
Lead surveyor for planning and preliminary engineering
services for multimodal corridor improvements along
a state highway. The work included advancing prior
concepts, supporting environmental clearance (CEQA/
NEPA), refining design alternatives, and developing
project documentation. Coordination with Caltrans and
local agencies supported an accelerated schedule
and alignment with concurrent projects, focusing
on improving safety, accessibility, and multimodal
connectivity.
US 395 Lassen County Wildlife Crossing, Susanville
Lead surveyor for engineering and environmental
services for a wildlife crossing program along a state
highway corridor, advancing the project from alternatives analysis through PID, PA&ED, and preliminary design. The work included coordination with Caltrans and resource
agencies, development of environmental documentation
(CEQA/NEPA), and preparation of preliminary design and
project reports to support approvals, improve safety, and enhance habitat connectivity.
MARSHALL MOORE, PE, SE
Structures
EDUCATION
BS in Civil Engineering
MS in Civil Engineering
REGISTRATION
PE California C81380
SE California S6557
Marshall has more than 14 years of transportation engineering experience. He has been involved in designing and checking various structural and roadway elements related to transportation projects. He has been responsible for applying national, local, and project specific structural and roadway design codes to structures and roadways including viaducts, bridges, retaining walls, sign structures, foundations, Interstate highways, High Occupancy and Toll (HOT) Lane facilities, County and local roadways and transit structures. Marshall has also been responsible for project plans, including structural and roadway plans.
REPRESENTATIVE PROJECTS
SR 65/Placer Parkway Interchange PS&E, Placer
County
Project engineer for the preparation of the project report, utility coordination, and preliminary engineering and
cost estimates for the first phase of the 14 mile Placer Parkway Corridor. The first phase will complete a new
interchange at SR 65 and a 1.8 mile extension to Foothills Boulevard. A grade crossing of the UPRR tracks and
Industrial Boulevard is also included. The project will build off the approved Tier 1 environmental document and will complete Caltrans approval for both a PSR (PDS) and
project report.
I-280/Winchester Boulevard Improvements, San
Jose
Project engineer for PA&ED for improvements to alleviate congestion on the freeway, evaluated alternatives for
adding an off-ramp from I-280 North to Winchester
Boulevard. Also evaluated local roadway connections
and widening the Winchester Boulevard overcrossing of
I-280. Project involved coordination with local agencies, community groups, and property owners and developers.
On-Call Design Services, Humboldt County
Project engineer for the storm damage projects funded
by FEMA and FHWA. Managed the preparation of
funding and PS&E packages for several storm damage
projects. Projects included sites with soldier pile walls up to 40 feet in height, reconstruction of roadways and drainage, roadway retreats and other improvements.
US 50/Hazel Avenue Interchange, Sacramento
County
Project engineer supporting the delivery of a PSR and
PA&ED for modifications of the existing interchange
and new roadway improvements associated with the
extension and grade separation of Hazel Avenue over
Folsom Boulevard to a future intersection within the
approved Easton Place development. Hazel Avenue is
one of three major crossings of the American River in
Sacramento County and will ultimately be a six-lane
thoroughfare. This project has a number of stakeholders (Sacramento County, City of Rancho Cordova, Caltrans
and the eastern development) that had conflicting
interests.
I Street Bridge Deck Conversion, West Sacramento
Structures engineer for PA&ED to convert the existing
upper deck of the bridge to dedicated bike and
pedestrian use. Part of the deck conversion will include the removal of the existing ramps and viaducts leading
to the upper deck of the I Street Bridge which would
remove vehicle access to the bridge. Pedestrian access
across the river and maintaining the pedestrian and
bicycle access for improved walkability and bike-ability to both sides of the river was evaluated.
CHRISTINE ANDERSON, PLA,
CLARB
Landscape
EDUCATION
BS in Landscape Architecture
REGISTRATION
CLARB California 36934
RLA California 3377
Christine has more than 36 years of experience in landscape architecture, urban design, landscape design and master planning. While her specific forte is that of urban design and redevelopment, she has consulted on a diverse range of projects, including redevelopment streetscapes, schools, urban developments, commercial centers, municipal and private office developments, open spaces, parks and playgrounds, interpretive trails, sports facilities, and master planned communities. Christine has extensive experience in all phases of design and construction documentation, including project management and community facilitation.
REPRESENTATIVE PROJECTS
Grand Boulevard Initiative (GBI), San Mateo and
Santa Clara Counties
Landscape architect for corridor-level planning and
preliminary design efforts for a multi-agency initiative to advance multimodal improvements along a state highway
corridor. Coordinated with transit agencies, local jurisdictions, and state partners to develop Complete Streets solutions that enhance pedestrian, bicycle, and transit access.
Contributed to public outreach, concept development, and integration of sustainable design strategies to improve safety, mobility, and community connectivity.
Washington Avenue and Table Mountain Boulevard
Complete Streets Project, Oroville
Landscape architect for a Complete Streets corridor
improvement project. The work included advancing
design through preliminary and final phases,
coordinating with state and local agencies, and
supporting environmental clearance and right-of-way
considerations. Improvements focused on enhancing
multimodal connectivity, safety, and accessibility through development of pedestrian, bicycle, and roadway
enhancements within an existing corridor.
East Main Street Improvements, Woodland
Landscape architect responsible for aesthetic design
for improvements to the E. Main Street corridor which
include safety upgrades along rail lines, multi modal
access for cyclist and pedestrians, enhanced drainage
facilities and aesthetics to achieve a complete street. Part of these improvements are located at the I-5 southbound on-ramp which requires Caltrans coordination.
El Camino Real Bike & Pedestrian Improvements
PA&ED, Colma
Landscape architect for planning and preliminary
engineering services for multimodal corridor
improvements along a state highway. The work included
advancing prior concepts, supporting environmental
clearance (CEQA/NEPA), refining design alternatives,
and developing project documentation. Coordination
with Caltrans and local agencies supported an
accelerated schedule and alignment with concurrent
projects, focusing on improving safety, accessibility, and multimodal connectivity.
Bascom Avenue Complete Street Improvements,
Santa Clara County
Landscape architect responsible for the landscape
design elements for the project. The Bascom Corridor
Complete Streets project is a joint project with VTA, the City of San Jose, the City of Campbell, and the County
of Santa Clara. The project prioritizes multi-modal transit stop enhancements, wayfinding, street tree planting
for pedestrian and cyclist shade and proposes use
of stormwater and flow-through planters to augment
traditionally irrigated plantings.
DEANNA GIBSON
Graphic Support
EDUCATION
Training in Geographic Information Systems, Diablo Valley College Training in Art History, University of London
REGISTRATION
Deanna has more than 20 years of experience providing 3D models, project visualization exhibits and geographic information system (GIS) project support for a diversity of transportation projects including interchanges, highways, and local roadways. Her experience includes using ArcGIS Desktop 10.4 and AutoCAD software for mapping, spatial analysis, data conversion, geodatabase creation from spatial and non-spatial data, spatial analysis including raster calculation and analysis, and managing and maintaining GIS data. Trimble SketchUp, AutoCAD Civil 3D, 3D Studio Max, and the Adobe suite for the production of project visualization materials. Deanna works with internal and external clients to develop project visualization graphics, GIS data and map products per project and client guidelines. She also prepares data documentation or metadata for GIS projects following client and/or corporate standards.
REPRESENTATIVE PROJECTS
Bicycle and Pedestrian Design Services, Town of
Atherton
GIS specialist responsible for developing project maps and exhibits. MTCo is designing Class III improvements on 13 streets while preparing preliminary engineering documents and cost estimates for Class I and II improvements along six additional roads. The firm also is designing and coordinating the modification of a major pedestrian crossing on El
Camino Real and Selby Lane. When completed, these
improvements will provide the most comprehensive bicycle accommodation in the Town’s history.
Grand Boulevard Initiative (GBI), San Mateo and
Santa Clara Counties
Graphics lead supporting corridor-level planning and
preliminary design efforts for a multi-agency initiative to advance multimodal improvements along a state highway
corridor. Coordinated with transit agencies, local jurisdictions, and state partners to develop Complete Streets solutions that enhance pedestrian, bicycle, and transit access.
Contributed to public outreach, concept development, and integration of sustainable design strategies to improve safety, mobility, and community connectivity.
I-80/Richards Boulevard PSR-PDS, Davis
Graphics lead supporting engineering services to
advance interchange improvements on a state highway
facility. The work included progressing the project
through planning, environmental clearance, and final
design phases, and coordinating with Caltrans and
local agencies. Improvements focused on enhancing
multimodal safety and accessibility, including separation of bicycle and pedestrian facilities from vehicular traffic to improve operations and overall corridor performance.
Design Services During Construction State Route 4
Bypass Sand Creek Road Interchange and 4 Lanes
Laurel to Sand Creek Road, Contra Costa County
GIS specialist responsible for developing exhibits
generated from ArcMap and georeferencing nonspatial
data for use in AutoCAD, Microstation, and ArcGIS.
US 101/Hillsdale Pedestrian/Bicycle Overcrossing
Preliminary Design and PSR-PDS, San Mateo
Graphics lead supporting planning and preliminary
engineering services for a bicycle and pedestrian
overcrossing project on a state highway facility. The work included development of project initiation documentation, conceptual design, and coordination with Caltrans and
local agencies. Efforts also involved public outreach and aesthetic studies to support design decisions, with a
focus on improving multimodal connectivity, safety, and user experience across a major transportation corridor.
Amando Castro, PE
Project Manager
Amando is a Project Manager with extensive experience in geotechnical engineering, pavement design, and construction support for transportation and public infrastructure projects. He has led geotechnical investigations, slope stability analyses, and pavement evaluations across California, including levee repairs, roadway rehabilitation, bridge foundations, and water infrastructure. Amando regularly prepares design recommendations, foundation reports, and construction-phase support documents, integrating subsurface data and site constraints to ensure constructability, performance, and compliance.
REPRESENTATIVE PROJECTS
City of Burlingame Pavement Engineering Services, San Mateo County, CA Project Engineer II. Prepared a Draft Pavement Design Report for the City of Burlingame 2024 Street Resurfacing Program at Airport Boulevard Between Anza Blvd and Bay View Place. The City requested rehabilitation options using Partial Depth Recycling (PDR) such as Cold In-place Recycling (CIR) or Cold Central Plant Recycling (CCPR). Completed pavement corings at 8 locations, performed laboratory testing, and evaluated the condition of the pavement. Provided CIR, CCPR, and Mill and Overlay options for a portion of the roadway, and full depth rehabilitation for a section that required a more robust rehabilitation strategy.
WBSD Flow EQ & Resource Recovery, San Mateo County, CA
Project Engineer. Prepared a Geotechnical Memorandum to evaluate subsurface conditions for a new outfall consisting of twin 24-inch pipelines beneath a raised levee and future site development. Work addressed a site underlain by soft Bay Mud with variable fill, assessing settlement, temporary slope instability, groundwater, and corrosion potential.
Services included site reconnaissance, exploratory boring, laboratory testing, subsurface characterization, and geotechnical analysis to support design recommendations for levee grading, shoring, dewatering, and trench stabilization.
Signalization of Mariposa Road and Jack Tone Intersection, San Joaquin County, CA
Served as Senior Engineer on a roadway signalization and widening project, performing geotechnical investigations including hand auger borings, lab testing, pavement evaluation, and engineering analysis. Evaluated subgrade conditions, concrete and asphalt pavement performance, and impacts from frequent heavy truck traffic. Developed pavement design recommendations such as Joint Plane Concrete Pavement (JPCP), traditional HMA sections with and without lime-treated subgrade, and full-depth HMA alternatives. Addressed construction challenges related to clayey soils and provided guidance on subgrade preparation and compaction to ensure long-term durability under high loading conditions.
Duncan Road and Comstock Road Roundabout, San Joaquin County, CA As Project Engineer, Amando completed a Geotechnical Memorandum for a new roundabout with roadway widenings to the roadway leading up to the roundabout.
Crawford staff completed 6 hand auger borings, performed an R-value test on soil samples, and developed recommendations for new pavement at the road widening sections.
Gibson Road at SR-113 Interchange Modification, Yolo County, CA Project Engineer for a Geotechnical Design and Materials Report. Improvements include widening the off-ramp, adding a new right turn lane, new pedestrian walkway, and traffic signal modifications. The report included results of laboratory testing on soil samples and a review of site conditions, geology, soil, and groundwater conditions. Provided recommendations structural pavement sections. Key geotechnical issues include slope stability of the embankment and pavement section thicknesses required to meet the design TI.
Broadway Complete Streets Project, Sacramento County, CA Project Engineer. Performed 6 pavement corings to measure existing pavement structure section thickness and collect subgrade samples for laboratory testing; performed hang auger borings; and performed R-Value testing. Recommended digout locations by walking
EDUCATION
B.S. Civil Engineering,
California State University,
Sacramento, 2019
REGISTRATIONS
• Civil Engineer, CA #94561
• APNGA Nuclear Gauge
Safety & U.S. DOT
Hazmat Certification
EXPERIENCE
At Crawford: 8 years
Total: 8 years
Amando Castro, PE
the roadway and reviewing pavement core data. Provided recommendations for new pavement sections, Deep Lift HMA, and Mill and Overlay.
Fred Jackson Way First Mile/Last Mile Connection Project, Contra Costa County, CA The project includes design for pavement rehabilitation, reduction in the pavement profile, relocation of utility poles, striping/signage, ADA compliant ramps, roadway/sidewalk widening, buffered bike lanes, and bulb-outs. The project segment is about 3,200 ft long. Completed four pavement corings and evaluated the condition of the existing pavement, performed R-Value testing, and performed pavement calculations and engineering analysis. Provided overlay recommendations, new pavement sections, and minimum concrete sidewalks/flatwork sections.
City of Turlock Various Streets Pavement Rehab, Stanislaus County, CA Project Manager. Prepared a Pavement Condition Assessment Memo for the City of Turlock’s on-call pavement rehabilitation program covering multiple assessment districts. The project focused on evaluating pavement conditions across more than 400 streets historically maintained by slurry seals, primarily in northern and outer portions of the city.
Objectives were to document existing pavement distress, compare findings with StreetSaver Pavement Condition Index (PCI) data, and guide future maintenance and rehabilitation strategies. Services included walking surveys, distress measurement (shrinkage, block, and alligator cracking, rutting), and correlation with PCI ratings. Key findings showed most streets in good to fair condition with low-severity shrinkage cracking, while several corridors displayed severe block and alligator cracking, requiring mill and overlay or full reconstruction rather than slurry seals.
Kewin Mill Road Rehab and Standard Road Rehab, Tuolumne County, CA Tuolumne County plans to perform pavement rehabilitation in the form of full depth reclamation - cement (FDR-C) along ~1 mile of roadway with site grading of the shoulders to improve drainage. Amando was Project Engineer and performed verification of depth of mix and moisture seal/moisture conditioning; compaction testing; pan testing; checking for microcracking; documenting cement tags and HMA load tickets; retrieved HMA samples and checked for temperature; performed HMA compaction testing and observation; and observed the rehabilitated roadway during use. Provided daily field reports to the client.
Granger Neighborhood Pavement Rehabilitation, Stanislaus County, CA Project Engineer for a Draft Pavement Memo to present the results of pavement coring and R-value testing. The project includes pavement rehabilitation, new signage, replacement striping, ADA upgrades, improved storm drainage, and traffic modifications. Cored the pavement at 28 locations along 10 streets in the Granger Neighborhood to measure the existing asphalt concrete and aggregate base section thicknesses, collected subgrade samples for R-value testing, and provided core results. The City of Modesto will be utilizing the core results to develop pavement section recommendations.
Petersen Memorial Way Pavement Rehabilitation, Butte County, CA Senior Engineer. The project includes rehabilitation of 2.5 miles of pedestrian train, bike path, and access route for vehicles.
Completed site visits, pavement coring, and laboratory testing to prepare a Pavement Design Report. The report recommends Full Depth Reclamation (FDR) as a cost-effective solution for rehabilitation. This method involves recycling existing pavement materials with additives, enhancing the structural pavement section. Traditional two-part pavement sections are presented as an alternative.
Walnut Avenue Improvements, Sacramento County, CA
Senior Engineer. Prepared a Draft Geotechnical Design Report for the rehabilitation of Walnut Avenue, a major east–west corridor serving schools, parks, fire services, and Highway 99 access, with improvements including 400 feet of new sidewalks, ADA-compliant ramps, pedestrian safety features, and pavement rehabilitation between Carillion Boulevard and Elk Hills Drive, as well as Stockton Boulevard and Emerald Vista Drive. Objectives included providing geotechnical recommendations to support roadway upgrades and correcting localized settlement near underground utilities. Services included site reconnaissance, hand auger borings, Wildcat and Kessler dynamic cone penetrometer testing, pavement coring, laboratory testing, and engineering analysis. Key issues addressed were poor pavement condition, expansive clay subgrade, and settlement linked to improperly compacted trench backfill, with recommendations for Full Depth Reclamation (FDR), HMA overlays, and utility coordination
Geer Road Pavement Rehabilitation, Stanislaus County, CA Project Manager in charge of a Pavement Design Report to provide rehabilitation recommendations for about 2.6 miles of roadway. Completed 29 pavement corings to measure existing pavement sections and walked the length of the pavement to review existing conditions. Utilized the Caltrans Highway Design Manual to back calculate Traffic Index. Rehabilitation recommendations included Mill and Overlay; Full Depth Reclamation (FDR); Full Depth HMA; Traditional Pavement Sections; and Reduced TI Mill and Overlay to extend pavement life.
Herndon Infrastructure Improvement, Stanislaus County, CA Proposed project elements include pavement rehabilitation; new sidewalk, curb, and gutter; new storm drainage facilities; new sewer piping, manholes, and connections; and new water piping. Prepared a Draft Geotechnical Design and Materials Report to provide results of subsurface exploration and testing, engineering analysis, and conclusions. Pavement recommendations include Traditional Pavement Sections; Overlay; Modified Full Depth HMA; and Full Depth Reclamation (FDR). Other Geotechnical recommendations provided include concrete sidewalks and flatwork; trench stability for piping; and grading recommendations.
1 Mark Shindler
Right of Way Consultant
Mark Shindler joined Associated Right of Way Services, Inc. in 2023 as a Right of Way Consultant providing valuation services and general right of way consulting, with an emphasis on transportation assignments involving Caltrans oversight. His in-depth knowledge of federal and state guidelines related to right of way, in addition to his strong managerial skills, makes him a valuable team member and asset to AR/WS clients. Mr. Shindler started his career in 1982 as a Junior Right of Way Agent and retired as the District Office Chief over Appraisals, Estimating, Property Management and Excess Land Sales in the Property Management Section.
Relevant Experience
Town of Colma
El Camino Real Bicycle and Pedestrian Improvement Project Cost Estimating
The project proposes to improve safety and mobility for people who walk and bike along El Camino Real. The right of way estimate for the project’s PID phase involved the analysis of 2 alternatives with impact analysis required for over 70 properties. Mr. Shindler prepared the right of way conceptual cost estimate.
San Mateo County Transportation Authority
Alpine Road Corridor Improvement Project
Cost Estimating
Mr. Shindler prepared Caltrans Right of Way Data Sheets for two alignment alternatives, including 3 and 2 parcels. The properties were commercial uses and acquisitions include partial fee takes and temporary construction easements.
Santa Clara Valley Transportation Authority
SR 17 Corridor Congestion Relief Project
Cost Estimating
The project proposes to relieve congestion and improve traffic operations on the freeways and local roadways, reduce cut through traffic in the Town of Los Gatos and improve bicycle and pedestrian facilities and connectivity. The right of way estimate involved the analysis of 18 properties. Mr. Shindler assisted in the preparation of the right of way estimate, including comparable sales research, valuation conclusions, and identification of site improvements impacted by the proposed design.
Santa Clara Valley Transportation Authority
US 101 / SR 152 / 10th Street Interchange Improvement Project Cost Estimating
The project proposes to widen the existing 10th Street Bridge from four lanes to six lanes, upgrade the northbound and southbound USFirm Associated Right of Way
Services
Education
BS, Business Administration,
California State University,
Hayward
Memberships
International Right of Way
Association
Experience Highlights
• 44 years of industry
experience
• 3 years at AR/WS
• In depth knowledge of
federal and state
guidelines
• Former Caltrans District
Office Chief
2 101 on and off ramps, construct intersection improvements between Automall Parkway/Chestnut Street and Camino Arroyo, implement complete street elements, and improve bicycle and pedestrian connectivity. The right of way conceptual cost estimate involved the analysis of 2 alternatives with impact analysis required for 18 properties. Mr. Shindler assisted in the preparation of the right of way estimate, including comparable sales research, valuation conclusions, and identification of site improvements impacted by the designs.
Alameda County Public Works Agency
Dublin Boulevard – North Canyons Parkway Extension Project Cost Estimating
Mr. Shindler assisted in the preparation of a Right of Way estimate for potential right of way acquisitions from 7 parcels in Dublin, Livermore and unincorporated Alameda County.
Bay Area Toll Authority
West Oakland Link Project
Right of Way Consulting and Cost Estimating
The purpose this project is to build an elevated pedestrian and bicycle pathway that will connect Mandela Parkway with the existing San Francisco-Oakland Bay Bridge East Span path. Mr. Shindler prepared a right of way cost estimate in Caltrans Right of Way Data Sheet format. Mr. Shindler has provided right of way consultation to BATA and the project team and has assisted in the coordination with the City of Oakland and its tenant in gaining access to perform onsite boring activities. The next phase of the project has commenced, with AR/WS providing project management, right of way coordination, appraisal, appraisal review, acquisition, and Right of Way Certification services.
City of Oakland
Oakland Bay Trail Project
Cost Estimating
This project is for a proposed bicycle and pedestrian path, authorized and funded by Measure DD. The right of way estimate involved the analysis of 2 alternatives with 3 acquisition scenarios, with 3 potentially impacted parcels. Mr. Shindler assisted in the preparation of the right of way estimate.
Contra Costa Transportation Authority
I-680 NB Express Lane Project
Cost Estimating
This project is intended to bridge the gap in the existing express lane network on I-680, between Livorna Road and SR-242. Mr. Shindler assisted in the preparation of Right of Way Data Sheets for 4 project alternatives, which included potential right of way acquisitions from 10 parcels in Walnut Creek and Pleasant Hill.
County of Napa
Napa Valley Vine Trail Project
Cost Estimating
The project proposes to construct 47 miles of Class 1 trail from Vallejo’s Ferry to Calistoga. The proposed project includes permanent easements from approximately 70 properties. Mr. Shindler assisted in the preparation of the right of way estimate, including comparable sales research, valuation conclusions, and identification of site improvements impacted by the proposed design.
North Marin Water District
Rush Creek Place Project
Cost Estimating
Mr. Shindler assisted in preparing an Estimate of Value for a commercial/industrial site in Novato.
SAN JOSE
2833 Junction Avenue, Suite 110
San Jose, CA 95134
(408) 453-5373
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
SCOPE OF WORK
TASK 1. PROJECT MANAGEMENT AND MEETINGS
Task 1.1. Project Management and Support
Mark Thomas will provide ongoing general project management for this project, including coordinating subconsultant activities and submittals. General project management will also include organizing and maintaining files and records to track correspondence, contractual matters, data requests, transmittals and other pertinent data.
Mark Thomas will prepare monthly status spreadsheets with each invoice submitted for payment. The spreadsheet will show the original budget, reallocated budget, amount spent-to-date, amount spent this period, and percentage spentto-date for each task. Accompanying the spreadsheet will be a brief written summary of work (typically one page long) that has been accomplished in the previous month, anticipated work for the next month.
Mark Thomas will coordinate design activities with consultant team members and stakeholders through regular communication via telephone calls, emails and other correspondence. We will also prepare, update, maintain and distribute a CPM schedule for task order activities. Schedule updates will be distributed on a monthly basis. The initial schedule will be prepared for and approved by The Town at the outset of the task order. It is assumed the duration of this project is approximately twelve (12) months.
DELIVERABLE(S):
Monthly progress reports and invoices (up to 12)
Monthly CPM schedule updates (up to 12)
All deliverables to be submitted in pdf format unless specifically stated otherwise Task 1.2. Client Meetings
Mark Thomas will attend a project kick-off meeting and bi-weekly “check-in” meetings via conference call with the Town. This task includes preparation of agendas, an email summary of meeting notes and a log of action items. The project Critical Path Method (CPM) schedule note above will discussed reviewed during client meetings.
DELIVERABLE(S):
Client Meeting Attendance (bi-weekly, up to 24 meetings) All deliverables to be submitted in pdf format unless specifically stated otherwise Task 1.3. Caltrans PDT Meetings
As a part of the Caltrans DEER process, Mark Thomas will schedule and attend monthly PDT meetings. Caltrans PDT meetings will include representatives from the Mark Thomas team, The Town, Caltrans and other stakeholders as directed by The Town. Technical document progress and review progress will be discussed during this monthly PDT meeting. This task includes preparation of agendas, an email summary of meeting notes and a log of action items. The project Critical Path Method (CPM) schedule identified below will be distributed and reviewed during PDT meetings.
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
DELIVERABLE(S):
Caltrans PDT Meetings (monthly, up to 8 meetings)
Task 1.4. Quality Assurance/Quality Control
Mark Thomas will conform to our Quality Management Manual (QMM) while performing QA/QC for the project. All deliverables, as appropriate, will go through an independent QA/QC review before delivery to The Town.
TASK 2. REVIEW/COLLECT EXISTING CONDITIONS,
DOCUMENTATION AND INFORMATION
Task 2.1. Data Collection and Review
Mark Thomas will request, collect, assemble, and review all pertinent and available project information, including, but not limited to, prior reports, environmental documents, environmental technical reports, CAD files and drawings, and other relevant correspondence.
Mark Thomas will send “A Letters” on Town letterhead to utility companies with facilities in the project area project, requesting updated copies of their existing facility maps. Mark Thomas will prepare updated existing base utility mapping.
Encroachment permit applications will be prepared on Town letterhead for submittal to Caltrans and San Mateo County for field work that will include visual observations of the project area.
Task 2.2. Right of Way Survey
Mark Thomas will perform a field survey to locate the necessary monumentation to establish the Right of Way lines of El Camino and Selby Lane in Atherton. Our research indicates that Parcel Maps (PM), Records of Survey (RS) & Tract Maps (TM) are publicly available from the San Mateo County Surveyors office will be sufficient to complete this survey.
It is our understanding that no other monument ties to other maps will be necessary to complete this project other than those publicly available. Should a material discrepancy be found or evidence of a dispute with adjoiners be discovered, Mark Thomas will stop work under the current scope and discuss options with the Town to move forward.
Once the locations of the Right of Way lines are established based on the field evidence collected, Mark Thomas will plot this boundary in a CAD file that will serve as the basis for design. Mark Thomas assumes current title reports will be required to show the locations of easements. Mark Thomas has included the acquisition of 4 preliminary title reports at a cost of $750 per report. Only easements shown in the title reports will be mapped. It is assumed that boundary evidence necessary to define the boundary will be readily available. This Boundary Survey scope is limited to one (1) days of fieldwork.
It is assumed no right of way or easement acquisitions will be required for the project.
Task 2.3. Topographic Survey
Mark Thomas will utilize the basemapping and topographic survey provided by the Town. It is assumed that the Town will provide a stamped and signed survey, including a control diagram for our project use. Mark Thomas will use the basemap provided by the Town as the basis for the intersection design.
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
Mark Thomas will perform a field survey to verify the control and topographic data provided. This will consist of one (1) day of field survey for a 2-person crew. Field survey will consist of minimal measurements to pertinent field features to verify location.
Mark Thomas assumes that accessible above ground features have been located and documented using conventional ground survey techniques. These ground visible features include, but are not limited to sidewalks, curb and gutter, driveways, curb ramps, fences, private utilities, storm and sewer facilities, trees, street lighting, signing, striping, and markings within the project limits. It is also assumed that storm and sewer has been dipped to determine invert elevations and pipe diameters within the streets around the site.
DELIVERABLES
• Field survey
− CADD file with topographic data drafted for use by engineering team • CADD file depicting retraced ROW
TASK 3. FINALIZE CONCEPTUAL DESIGN DOCUMENTS
Task 3.1. Finalize Conceptual Design Documents (Geometric Approval Drawings) Working with the Town and our Design Team, we will review and refine develop potential intersection configurations for the Selby and ECR Intersection. We will explore different combinations of geometric configurations (sidewalk, crosswalk, median refuge, curb ramp) and both intersection traffic control devices. We will provide a qualitative assessment of the feasibility and appropriateness of the various combinations of inputs. Conceptual designs will be presented as technical geometric approval drawings (GADs).
Based on the feedback in response to the presented conceptual design alternatives, we will refine up to two alternatives. For each alternative, we will conduct an operational and safety assessment and summarize results (e.g. LOS summary, queueing reports, conflict analysis, etc.) in a graphic or table for Town review. The results of this analysis will be used to inform a selection of a preferred alternative and inform the Caltrans ISOAP Report to the extent feasible.
We will also prepare a rough order of magnitude cost estimate for each alternative to understand relative costs between alternatives.
Ahead of beginning the DEER process, the preferred alternative will be selected and featured as the single alternative for the DEER application.
DELIVERABLES
• Draft and Final Conceptual Design Exhibits
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
TASK 4. PUBLIC OUTREACH AND COMMUNITY ENGAGEMENT
SUPPORT
This task includes outreach to key stakeholders and the broader community.
Task 4.1. Public Outreach and Community Engagement
Mark Thomas will support the Town for Public Outreach for the project. Tasks will include attending two, in person stakeholder/community meetings and providing supporting documents for the meeting. Documents may include exhibits, poster boards, fact sheets, PowerPoint presentations. It is assumed that the Town will lead developing the outreach plan. Developing the public outreach plan is excluded from this scope of services. If developing the public outreach plan is needed, it can be provided as an additional service.
DELIVERABLES
• Meeting Attendance (Up to two in person meetings).
• Support Materials
TASK 5. PROJECT DESIGN AND PERMITTING
This task also includes preparing and obtaining Caltrans Permitting and supporting technical documents. This task includes preparation of construction documents (plans, specifications, and estimate, or PS&E) of the selected alternative. For the purposes of this proposal, this scope assumes that a traffic signal will be designed.
Task 5.1. Technical Reports
Task 5.1.1. Geotechnical Reports
Task 5.1.1.1. Phase 1 Initial Site Assessment
Crawford will prepare an ISA to evaluate the project alignment and adjacent properties for evidence of recognized environmental conditions (RECs) and/or potential RECs that may significantly impact the project. The ISA will be prepared in accordance with ASTM E1527-21 and Caltrans’ Standard Environmental Reference, Chapter 10, and will include the following elements.
• Physical Setting Review: The ISA review will include a summary of geologic conditions underlying the project alignment based on readily available geologic mapping from the US Geological Survey and the California Geological Survey (including an evaluation for naturally occurring asbestos); a summary of hydrogeologic conditions (including depth to groundwater and regional groundwater flow, if readily available) based on information from websites maintained by the State of California; and a summary of soil conditions based on readily available soil mapping from the US Department of Agriculture Natural Resource Conservation Service. • Historical Land Use Review: Environmental Risk Information Service (ERIS) will provide historical aerial photographs, USGS topographic maps, Town directories, and Sanborn fire insurance maps (where available) for the project alignment and vicinity. Crawford will review these data to develop a history of general property uses for the subject property and surrounding parcels back to the subject property’s first development, or 1940, whichever is earlier.
• Records review: ERIS will also conduct a computerized search of reasonably ascertainable federal, state, local, and tribal environmental agency database records. These database records will be reviewed for information
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
pertaining to the project site and properties within ASTM standard search radii applicable to each database. The databases searched will include, at a minimum, all databases specified in ASTM E1527-21. • Interviews: Crawford will contact San Mateo County Environmental Health Division personnel to inquire about departmental knowledge of the project site and vicinity. Where warranted by the findings Crawford will attempt to contact owners or managers of adjacent properties to inquire about past property uses and conditions. • Site Reconnaissance: Crawford will perform a reconnaissance of the project site and vicinity to evaluate current site conditions.
• Report of Findings: An ISA report documenting our assessment will be prepared for the project alignment. This report will include, but not necessarily be limited to, the following:
o Description of the project alignment and vicinity;
o Summary of the physical setting, local geologic conditions, and hydrogeologic conditions; o Summary of the historical records review and historical alignment usage; o Findings from the records review;
o Site reconnaissance observations;
o Interview results;
o Photographs of significant items of environmental concern observed during the site reconnaissance (if any);
o Findings, opinions, and conclusions on potential impacts: including a summary of RECs, and a discussion of significant data gaps and data failures; and
o Recommendations, as warranted by the findings for additional investigation and/or sampling and testing for potentially hazardous materials.
DELIVERABLES
• Draft and Final Initial Site Assessment Report
Task 5.1.1.2. Materials Report
We assume minor pavement improvements will be required at locations of the median reconfigurations and the new paved corner areas. To collect subsurface data at the pavement improvements and potential sign locations, Crawford will complete the following for the field exploration preparation:
• Visit the site to mark our exploration locations for USA North 811; • Obtain a Town encroachment permit;
• Obtain a Caltrans encroachment permit; and
• Coordinate/schedule field investigations.
Field exploration will consist of 2 to 3 hand auger borings (maximum depth of 3 to 5 feet) and 1 to 2 Dynamic Cone Penetrometer (DCP) tests to a maximum depth of 15 feet at the proposed sign and new pavement areas. Soil samples will be logged in general accordance with ASTM standards and Caltrans practice. Crawford will complete laboratory testing, as appropriate, on representative samples for R-value, sieve analysis, corrosivity, and plasticity index testing.
Crawford will prepare a Materials Report to support the PS&E phase for the proposed sign structures. The Materials Report will be prepared in accordance with Caltrans guidelines (Highway Design Manual) to support the PS&E phase.
The report will include a summary of the field exploration; laboratory testing results; pavement structural section recommendations for both traditional and full-depth HMA sections utilizing CalME; grading; and foundation recommendations for the signal/light poles, assuming standard plan foundations. Crawford will include a vicinity map, geologic map, exploration map, and DCP logs.
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
DELIVERABLES
• Draft and Final Materials Report
Task 5.1.1.3. Hazardous Materials Report (Optional)
During the geotechnical exploration in PS&E, Crawford would collect samples for hazardous waste testing. The following scope can be adjusted up or down based on the current project configuration. Prior to collecting the samplings, Crawford will submit the sampling plan to Caltrans for review.
Crawford will collect soil samples to screen for lead content in soil along the shoulder areas and median of El Camino Real, concrete samples to screen for asbestos, and traffic striping samples to assess the metals content.
Aerially Deposited Lead (ADL)
Crawford will mark sample locations for USA/811 clearance during Task 2. A Crawford field technician will return to the site to collect soil samples from up to 7 locations along El Camino Real, at depths of 0‑6”, 12”-18”, and 24”-30” below ground surface (total of 21 soil samples). Samples will be collected with a hand auger. All samples will be analyzed for total lead by EPA Method 6010, and eight samples will be analyzed for pH by EPA Method 9045. Samples with total lead concentrations that exceed 50 milligrams/kilogram will be further analyzed for soluble lead using the WET and TCLP methods. For budgeting purposes, we assume that 10 samples will require analysis for soluble lead.
Concrete
Crawford will collect up to three samples of concrete for asbestos testing.
Traffic Striping
Crawford will collect three samples of both white and yellow thermoplastic traffic striping material. All samples will be analyzed for lead, and the yellow striping samples will also be analyzed for chromium (EPA Method 6010).
The ADL, concrete, and traffic striping sampling results will be included in a Hazardous Materials Report.
DELIVERABLES
• Draft and Final Hazardous Materials Report
Task 5.1.2. Right of Way Data Sheet
As a part of the Mark Thomas Team, AR/WS will prepare a Right of Way Data Sheet. It is anticipated that the improvements at the intersection will not impact buildings or other major improvements. Any acquisitions required (TCE’s) will not result in damages to the remainder parcels.
The right of way estimate will include the following:
• Research of subject properties including land use designations. • An analysis of the probable highest and best use of the properties. • Classification of properties into land use categories to establish land value ranges. • Analysis of right of way acquisitions and impacts to improvements, if applicable (assumes none). • Consideration of severance damages and benefits (assumes none). • Estimated relocation assistance costs, if applicable (assumes none). • Estimated right of way support costs.
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
The right of way estimate is not an appraisal. It utilizes resources such as information available in the mark or from past relevant assignments, sales data, listings, field inspections, and Assessor’s information.
DELIVERABLES
• Right of Way Data Sheet
Task 5.1.3. Drainage Report
Mark Thomas will prepare a roadway drainage report in the form of a technical memo containing the required drainage report elements as required by Caltrans District 4 and submit it to the Town and Caltrans for review. The report will include a delineation of existing and proposed drainage shed areas, calculations for proposed drainage conditions (based upon the Rational Method), and calculations for proposed pipe sizes, inlet locations, and outfall areas based upon proposed modifications to the existing drainage system within the project limits along SR-116 and within Caltrans operating right of way. This scope assumes that design storm tailwater Hydraulic Grade Line (HGL) information will be available from either Caltrans or the Town for the purpose of calculating required changes to the drainage system.
Draft drainage calculations will be included with the 65% submittal and the draft and final drainage report will be submitted with the 95% and 100% submittals respectively. Mark Thomas will address and respond to comments received on each submittal. This scope assumes no trunk line drainage system modification will be required.
DELIVERABLES
• Drainage Report
Task 5.1.4. Stormwater Data Report
Mark Thomas will prepare a Storm Water Data Report (SWDR) in conformance with Caltrans SWDR guidelines to address post-construction storm water quantity and quality. This scope assumes a “long form” will be needed for the project. Mark Thomas shall prepare a draft and final SWDR. The SWDR will include a project risk level determination, storm water treatment sizing calculations including consideration of hydromodification, determination of disturbed soil area, impervious area calculation, and design checklists. The development of the SWDR and the permanent storm water treatment measures shall be coordinated with the development of the project drainage design concept. Storm water treatment measure calculations will be provided at 65%, and the draft and final SWDR will be submitted with the 95% and 100% submittals respectively.
DELIVERABLES
• Stormwater Data Report
Task 5.1.5. Transportation Management Plan
Mark Thomas will prepare a Transportation Management Plan (TMP) Checklist for the project, including the requirements set forth in the Caltrans Transportation Management Guidelines dated November 2015.
DELIVERABLES
• TMP Checklist
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
Task 5.1.6. Intersection Safety and Operational Assessment Process (ISOAP) Parametrix, as part of the Mark Thomas team, shall coordinate with the Caltrans District 4 Division of Traffic Safety and complete a required ISOAP analysis. The ISOAP will be undertaken as an early action item; it will include traffic analysis and will inform the PS&E development tasks. Parametrix will prepare the supporting technical analyses and documentation materials required by Caltrans. We will evaluate the proposed intersection improvements and respond to feedback received from the Town and Caltrans District 4 staff.
The ISOAP consists of two stages. This project will be required to complete Stage 1 Screening but may be exempted from Stage 2 Detailed Assessment. The two stages are described below:
• Stage 1 Screening applies to this project because the Town proposes to change the existing intersection traffic control from minor approach STOP control to a signal or pedestrian hybrid beacon (PHB). Stage 1 is to be completed at the current Project Initiation Document (PID) stage and uses an assessment methodology focusing on multimodal safety, e.g., Safety Performance for Intersection Control Evaluation (SPICE) or Safe System Intersection Methodology.
• Stage 2 Detailed Assessment may be undertaken if there is more than one strategy identified out of Stage 1 Screening, e.g., full traffic signal, PHB and roundabout. Stage 2 is to be completed at the Project Approval and Environmental Document (PA&ED) phase and requires quantification of the project’s benefit / cost ratio. Our proposed budget limits our effort to mesoscopic traffic model software, i.e., Synchro / SimTraffic. • Stage 2 may be deleted if Caltrans accepts the findings of the Stage 1 Screening process to proceed with a traffic signal or PHB without further analysis of a roundabout or other intersection reconfiguration.
The Stage 1 assessment includes
- Identification of desired project outcomes.
- Assessment of nonmotorized travel including crash records and conformance with SSA principles of modal separation.
- Assessment of Town and freight access
- Assessment of available right of way
- Estimated multimodal safety and delay under proposed traffic control proposals. - Summary of the overall intersection measures of effectiveness (MOE), e.g., daily person hours of delay (DPHD), volume/capacity ratio, queuing, or another measure as directed by the District Traffic Operations Engineer. - Completed Stage 1 ISOAP form and supporting documentation.
The Stage 2 (optional task) assessment includes
- Identification of whether there is more than one feasible improvement strategy (signal, PHB, roundabout, or access change)
- Completion of a detailed safety analysis using Highway Safety Manual methodologies and supplemented by SPICE and SSA
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
- Operational analysis using mesoscopic traffic models, e.g., Synchro software. - Plan sketch diagrams of viable improvement strategies - Calculations of improvement costs and right of way impacts - Calculations of the benefit to cost ratio (B/C) based on HSIP or other benefit calculation methodologies. - Completed Stage 2 ISOAP form and supporting documentation.
Parametrix will provide the analysis to Caltrans District ISOAP Coordinator, District Traffic Ops Engineer, and District Traffic Safety Engineer and respond to their feedback to update the draft products to a final assessment.
Parametrix has budgeted updated 12-hour multimodal traffic counts across two days at the study intersection.
DELIVERABLES
• ISOAP Stage 1 and Stage 2 (optional task) forms with sketches, cost estimates, and operational analysis (model worksheets).
• Coordination with Public Outreach process.
ASSUMPTIONS
One draft and one final submittal of the ISOAP Stage 1 and Stage 2 forms resulting from up to two rounds of Caltrans District 4 review.
Budgeted effort assumes traffic signal or PHB as a near-term improvement with operational modeling limited to Synchro / SimTtraffic modeling. Detailed analysis using microsimulation (e.g., VISSIM), long range travel demand forecasting, and detailed roundabout modeling are subject to additional cost.
Task 5.1.7. Traffic Operations Analysis Report (TOAR)
Once up to two alternatives have been identified, Parametrix will analyze each alternative for existing conditions, the opening year and the design year (20 years after the opening year), to help identify the preferred alternative and meeting the requires for Caltrans approval and the need to demonstrate project benefits through the life of the project.
Once the preferred alternative has been identified and the Caltrans DEER process has been begun, Parametrix will utilize the traffic data from the ISOAP process and prepare a Traffic Operation Analysis Report (TOAR) satisfying typical Caltrans District 4 requirements. The operational analysis will consider existing conditions, opening year conditions, and the dear year conditions. A draft TOAR will be submitted to District 4 for review and comments. After receipt of comments on the Draft TOAR, a response to comments matrix will be prepared and a Final TOAR will be produced for Caltrans Approval.
DELIVERABLES
• Draft and Final TOAR
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
Task 5.2. Caltrans Permitting
Task 5.2.1. Pre-Permit Screening and Meeting
We anticipate this Project will be subject to a Design Engineering Evaluation Report (DEER) process. This is the applicable Caltrans process assuming the following bullets are all met with the project:
• Project has approved environmental document (Categorical Exemption/Categorical Exclusion, Negative Declaration, EIR, EIS etc.) or project is categorically exempted/excluded by CEQA and/or NEPA and has completed studies or public outreach.
• Project only has a Single-Build Alternative
• Project does not require CTC action
• Project doesn’t involve any ROW conveyances from the Department to the local agencies (e.g. dedications, relinquishments, modifications to State ROW limits, etc.) • Project doesn’t require FHWA approval for Relinquishments or NPRCs involving a modification to the access control
• Project doesn’t involve construction of new structures or bridge widenings After the conceptual design is finalized (Task 3), the Design Team will schedule and attend a meeting with Caltrans to verify the project is subject to a DEER process. At this meeting, we will present our approach to deliver the technical studies identified in Task 5.2 – 5.8, and clarify any scope of work and process related items necessary to secure Caltrans approval for the project improvements.
Task 5.2.2. Design Engineering Evaluation Report
The Design Team will prepare the draft DEER document using the template provided by Caltrans on their website here: https://dot.ca.gov/-/media/dot-media/programs/traffic-operations/documents/encroachment-permits/epqmap-attachment-4-a11y.pdf It is expected that this will require the following supplemental studies to be included with our DEER:
• Vicinity and Location Map
• Geometric Approval Drawing – Task 3
• Right-of-Way Data Sheet (assumes no right-of-way acquisition) – Task 5.1.2 • Initial Site Assessment – Task 5.1.1.1
• Storm Water Data Report – Task 5.1.4
• Environmental Document – Task 6
In addition to the above required attachments, the following attachments may also be applicable:
• Geotechnical Report (including the Log of Test Borings, or LOTB) – Task 5.1.1.2 • Design Standard Decision Document
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
◦ While possible that this may be required, we do not see any potential design features that would require this document, and anticipate designing the project to be in compliance with all applicable Caltrans Design Standards, thus eliminating the need for this document/process • Complete Street Checklist
• Transportation Management Plan (TMP) – Task 5.1.5
• Traffic Impact Report – Task 5.1.7
• Intersection Safety and Operational Assessment Process (ISOAP) – Task 5.1.6 • Cost Estimate – Task 5.3
ASSUMPTIONS/EXCLUSIONS
It is assumed that no utility relocations or right of way acquisition will be needed as a part of the project. We have also excluded the preparation of any utility certification, right of way certification, Design Standard Decision Document (DSDD), Risk Management Plan or maintenance agreement exhibits. These items can be prepared as a supplemental service if needed.
Task 5.3. Final Design
Task 5.3.1. 65% Design Plans
After the approval and confirmation of the conceptual design plan, Mark Thomas will prepare 65% construction documents including plans and an engineer's opinion of probable cost using the Town of Atherton and Caltrans standards. Technical specifications will be provided in Caltrans SSP format. 65% construction documents will utilize the basemaps and Topographic Survey from Task 2. Layouts will be created at the scale of 1” = 20’. The plan will include all sheets shown below as well as an itemized opinion of probable construction cost. Submittal format will be electronic (PDF) of 11”x17” plans and letter-sized specifications and cost estimate.
Sheet Type # of Pages
Cover Sheet 1
General Notes 1
Demo Plans 1
Layout 1
Construction Details 3
Pavement Delineation and Sign Plans 1
Sign Plan 1
Drainage and Drainage Details 3
Temporary Erosion Control Plans 2
Staging Plans 2
Traffic Control Plans 2
Traffic Signal Plans 4
Total 22
We will prepare a construction cost estimate that will identify construction work items, quantities, unit costs and summarize the estimate total project cost, including allowances supplemental work, owner-furnished materials, expenses, mobilization and contingencies as appropriate.
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
DELIVERABLE(S):
65% Plans
65% Technical Specifications (Caltrans SSP Format)
65% Engineer’s Opinion of Probable Cost
Response to Conceptual Design Comments
All deliverables to be submitted in pdf format
Task 5.3.2. 90% Design
Mark Thomas will review and respond to Town comments from the 65% submittal. Mark Thomas will update the 65% construction documents to 90% (including plans and an engineer’s opinion of probable cost). The 90% construction documents will incorporate comments. Mark Thomas will submit responses in writing with the 90% submittal. The 90% construction documents will include a revised engineer's estimate. Mark Thomas will perform a constructability review on the 90% plans, specs and opinion of probable cost. The comments generated from the constructability review will be incorporated into the Final Design documents.
DELIVERABLE(S):
90% Plans
90% Technical Specifications (Caltrans SSP Format)
90% Engineer’s Opinion of Probable Cost
Response to 65% Design Comments
All deliverables to be submitted in pdf format
The plan set will include as sheets shown above as well as an itemized opinion of probable construction cost. Submittal format will be electronic (PDF) of 11" x 17" plans and letter-sized cost estimate.
Task 5.3.3. Final Design Documents
Mark Thomas will review and respond to Town comments from the 90% submittal. Mark Thomas will incorporate constructability comments made on the 90% submittal. Mark Thomas will update the 90% construction documents to Final Design Documents (including plans, technical specifications and an engineer’s opinion of probable cost). The final documents will incorporate comments received on the 90% design. Mark Thomas will submit responses in writing with the bid submittal. The bid documents will include a revised engineer's estimate.
DELIVERABLE(S):
Final Plans
Final Technical Specifications
Final Engineer’s Opinion of Probable Cost
Response to 90% Design Comments
All deliverables to be submitted in pdf format
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
TASK 6. ENVIRONMENTAL DOCUMENTATION
Task 6.1. Environmental Clearance
Mark Thomas will prepare a combined CEQA Categorical Exemption/NEPA Categorical Exclusion (CE/CE) using the most recently available form from the Caltrans Standard Environmental Reference (SER). We anticipate that the project, due to the limited nature of improvements which are assumed to be within the existing right-of-way, will qualify for a Class 1 exemption under CEQA Guidelines Section 15301, Existing Facilities. This section covers alterations to “existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations”. We anticipate the project will qualify for a NEPA CE under Section 177.117 of the CFR, subsection (c)(22), which covers project within the existing right-of-way. Because of the type and location of improvements, and the proposed DEER process, we anticipate that no detailed technical reports will be required, and that “no effect” memoranda will be prepared for biological and cultural resources. A CHRIS and Sacred Lands search will be completed to support the cultural resources memorandum. Mark Thomas will prepare a draft CE checklist and attachments and will respond to up to three rounds of comments before finalizing. We will also provide a Notice of Exemption and summary form for Caltrans to file with the State Clearinghouse.
DELIVERABLES
• Draft and Final CE Checklist
• Notice of Exemption and Summary Form
TASK 7. COORDINATE WITH OTHER JURISDICTIONS
It has been identified that there are multiple projects by other jurisdictions within the direct proximity of the Selby and ECR Intersection. Mark Thomas will lead coordination and communication with other jurisdictions with adjacent projects and other identified stakeholders.
Task 7.1. Caltrans SHOPP Project Coordination
Mark Thomas will participate in and attend Caltrans Monthly SHOPP Project PDT meetings. Mark Thomas will note any SHOPP project changes and report to the Town. Mark Thomas will coordinate project schedules, design elements with the intention of minimizing conflicts between projects. It is assumed that Mark Thomas will attend up to twelve (12) Caltrans SHOPP Project coordination meetings.
DELIVERABLES
• Caltrans SHOPP Meeting Attendance (monthly, up to 12 meetings) Task 7.2. SamTrans GBI Coordination
Mark Thomas will facilitate coordination with the SamTrans GBI Project. Mark Thomas will note any updates to the GBI Project and schedule and report to the Town. Mark Thomas will coordinate project schedules and design elements with the intention of minimizing conflicts between projects. It is assumed that Mark Thomas will attend up to three (3) SamTrans GBI Project coordination meetings.
DELIVERABLES
• SamTrans GBI Meeting Attendance ( up to 3 meetings)
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
Task 7.3. Outside Agency Coordination
Mark Thomas will facilitate coordination with other neighboring jurisdictions or projects identified by the Town. Tasks included may include email correspondence, phone calls, or hosting focus meetings to coordinate project details and schedules with the Selby Intersection project. A budget has been provided for this task, but the actual level of effort will depend on Town needs and adjacent projects that arise. This scope assumes that Mark Thomas will schedule 3 meetings with San Mateo County and 3 meetings with Redwood City. Coordination with Caltrans and SamTrans are covered in tasks 7.1 and 7.2
DELIVERABLES
• City of Redwood City Coordination Meeting Attendance (up to 3 meetings) • San Mateo County Coordination Meeting Attendance (up to 3 meetings) TASK 8. BIDDING SUPPORT/CONSTRUCTION SUPPORT
Task 8.1. Bid Support
Mark Thomas will provide bid assistance, as required, to the Town during bidding of the project. This could include pre-bid meeting attendance, preparation of addenda, answering questions and other various bid support requests by the Town. A budget has been provided for this task, but the actual level of effort will depend on Town needs that arise during advertisement. This task will be billed on a time and materials basis and may need to be increased based on the level of effort required by the Town.
DELIVERABLES
• Response to Bid RFIs
• Bid Document Addendums
Task 8.2. Construction Support
Mark Thomas will provide design support during construction, as required, to the Town during construction of the project. This task assumes the Town will provide/retain a qualified Construction Manager for the project who will act as the Resident Engineer (RE) during construction. The RE will be responsible for managing the project through construction including overseeing the Contractor and day-to-day construction activities including, but not limited to, preparing agendas, minutes and logs of action items for construction meetings, distribution of plans and addendums, conducting all payment reviews, responding to Requests for Information (RFIs) and reviewing shop drawings. Design support during construction could include preparation of Contract Change Order (CCO) plans, supporting responses to RFIs, and supporting shop drawing reviews. A budget has been provided for this task, but the actual level of effort will depend on Town/RE needs that arise during construction. This task will be billed on a time and materials basis and may need to be increased based on the level of effort required by the Town/RE.
DELIVERABLES
• Response to RFIs
• Shop Drawing Review
• Preparation of Plan Sheet Revisions
El Camino/Selby Lane Intersection Improvements (56096)
Town of Atheron
TASK 9. ATTEND PUBLIC MEETINGS
Task 9.1. Public Meetings and Hearings
The Mark Thomas Team, in collaboration with the Town, will present the project at key points to the Atherton Town Council as needed. This scope assumes that Mark Thomas will attend, present to project stakeholders and review the conceptual and final designs. This scope assumes that Mark Thomas will prepare meeting materials and presentations and participate in 3 public meetings.
DELIVERABLES
• Public Meeting Attendance (Up to 3 meetings)
COST PROPOSAL FOR PROJECT SCOPE - Town of Atherton: El Camino/Selby Lane Intersection Improvements (56096) Shawn O'Keefe, Principal Jason Fong, Sr. Technical Lead (Regional Corridor Lead) Alex Lee, Project Manager Project Engineer Design Engineer II Design Engineer I Brianna Bohonok, Sr. Project Manager - PL Survey Manager II Project Surveyor II Asst Surveyor III Lead Survey Technician Survey Technician III 2-Person Crew (OE3) Project Accountant Asst Project Manager Sr. Graphic Manager Graphic Designer Crawford Parametrix ARWS Sub MarkUp
$509 $344 $318 $220 $195 $160 $279 $290 $245 $205 $165 $170 $410 $175 $165 $260 $170 PW 5%
1.0 Project Management and Meetings
1.1 Project Management and Support 6 40 8 12 8 74 $22,202 $0 $3,780 $0 $189 $26,171
1.2 Client Meetings 4 20 10 34 $10,603 $0 $7,360 $0 $368 $18,331
1.3 Caltrans PDT Meetings 4 20 8 32 $10,163 $0 $6,920 $0 $346 $17,429
1.4 Quality Assurance/Quality Control 1 20 32 6 59 $18,895 $0 $0 $0 $0 $18,895 OTHER DIRECT COSTS $0 $0 $100 $0 $100
Subtotal Phase 1 15 20 112 24 0 0 8 0 0 0 0 0 0 12 0 8 0 199 $61,863 $0 $18,160 $0 $903 $80,926
2.0 Review/Collect Existing Conditions, Documentation, and Information
2.1 Data Collection and Review 4 16 30 50 $9,593 $0 $0 $0 $0 $9,593
2.2 Right of Way Survey 2 2 8 12 32 8 10 74 $18,357 $0 $0 $0 $0 $18,357
2.3 Topographic Survey 2 2 4 8 4 16 10 46 $11,677 $0 $0 $0 $0 $11,677 OTHER DIRECT COSTS $3,580 $0 $0 $0 $3,580
Subtotal Phase 2 0 0 8 20 0 30 0 12 20 32 4 24 20 0 0 0 0 170 $43,207 $0 $0 $0 $0 $43,207
3.0 Finalize Conceptual Design Documents
3.1 Finalize Conceptual Design Documents (GADs) 24 40 60 124 $26,040 $0 $5,900 $0 $295 $32,235 OTHER DIRECT COSTS $0 $0 $0 $0 $0
Subtotal Phase 3 0 0 24 40 0 60 0 0 0 0 0 0 0 0 0 0 0 124 $26,040 $0 $5,900 $0 $295 $32,235
4.0 Public Outreach and Community Engagement
4.1 Public Outreach and Community Engagement Support 1 40 20 4 20 85 $22,083 $0 $6,980 $0 $349 $29,412 OTHER DIRECT COSTS $0 $0 $200 $0 $200
Subtotal Phase 4 1 0 40 20 0 0 0 0 0 0 0 0 0 0 0 4 20 85 $22,083 $0 $7,180 $0 $349 $29,612
5.0 Project Design and Permitting
5.1 Technical Reports 0 $0 $0 $0 $0 $0 $0
5.1.1 Geotechnical Reports 0 $0 $0 $0 $0 $0 $0
5.1.1.1 Phase 1 Initial Site Assessment 4 4 8 $2,153 $12,710 $0 $0 $636 $15,499
5.1.1.2 Materials Report 4 4 8 $2,153 $17,778 $0 $0 $889 $20,820
5.1.2 Right of Way Data Sheet 1 2 8 8 19 $4,186 $0 $0 $11,675 $584 $16,444
5.1.3 Drainage Report 1 2 16 24 40 83 $15,746 $0 $0 $0 $0 $15,746
5.1.4 Stormwater Data Report 1 2 16 24 40 83 $15,746 $0 $0 $0 $0 $15,746
5.1.5 Transportation Management Plan 1 2 16 24 43 $8,506 $0 $0 $0 $0 $8,506
5.1.6 ISOAP (Stage 1) 1 6 6 13 $3,739 $0 $18,900 $0 $945 $23,584
5.1.7 Traffic Operations Analysis Report 6 6 12 $3,230 $0 $4,520 $0 $226 $7,976
5.2 Caltrans Permitting 0 $0 $0 $0 $0 $0 $0
5.2.1 Pre-Permit Screening & Meeting 1 8 4 13 $3,936 $0 $0 $0 $0 $3,936
5.2.2 Design Engineering Evaluation Report 2 8 40 40 60 80 230 $49,803 $0 $0 $0 $0 $49,803
5.3 Final Design 0 $0 $0 $0 $0 $0 $0
5.3.1 65% Design Plans 1 4 30 80 80 80 275 $57,435 $0 $12,300 $0 $615 $70,350
5.3.2 90% Design 1 4 20 60 60 60 205 $42,752 $0 $8,940 $0 $447 $52,139
5.3.3 Final Design Documents 1 2 10 40 40 40 133 $27,380 $0 $9,880 $0 $494 $37,754 OTHER DIRECT COSTS $0 $6,212 $1,500 $0 $7,712
Subtotal Phase 5 11 18 136 300 288 372 0 0 0 0 0 0 0 0 0 0 0 1125 $236,765 $36,700 $56,040 $11,675 $4,835 $346,015
6.0 Environmental Documentation
6.1 Environmental Clearance 1 4 24 20 100 149 $29,147 $0 $0 $0 $0 $29,147 OTHER DIRECT COSTS $0 $0 $0 $0 $0
Subtotal Phase 6 1 0 4 24 0 0 20 0 0 0 0 0 0 0 100 0 0 149 $29,147 $0 $0 $0 $0 $29,147
7.0 Coordinate with Other Jurisdictions
7.1 Caltrans SHOPP Project Coordination 2 20 20 42 $11,785 $0 $0 $0 $0 $11,785
7.2 SamTrans GBI Coordination 2 4 10 10 26 $7,777 $0 $0 $0 $0 $7,777
7.3 Outside Agency Coordination 3 20 20 43 $12,294 $0 $3,520 $0 $176 $15,990 OTHER DIRECT COSTS $0 $0 $0 $0 $0
Subtotal Phase 7 7 4 50 50 0 0 0 0 0 0 0 0 0 0 0 0 0 111 $31,856 $0 $3,520 $0 $176 $35,552
8.0 Bidding Support/Construction Support
8.1 Bid Support 2 8 24 24 58 $12,685 $0 $0 $0 $0 $12,685
8.2 Construction Support 2 32 60 60 154 $34,005 $0 $0 $0 $0 $34,005 *Please note that rates shown are for estimating purpose only.
See Rate Schedule for actual rates/ranges.
Total MT
Cost
TOTAL COST
Mark Thomas
Total
Hours
Subconsultants
Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges.
MT Fee (C-1 Rates)
9/9/2026
OTHER DIRECT COSTS $0 $0 $0 $0 $0
Subtotal Phase 8 4 0 40 84 0 84 0 0 0 0 0 0 0 0 0 0 0 212 $46,690 $0 $0 $0 $0 $46,690
9.0 Attend Public Meetings
9.1 Public Meetings and Hearings 1 12 12 12 24 61 $14,169 $0 $6,640 $0 $332 $21,141 OTHER DIRECT COSTS $0 $0 $200 $0 $200
Subtotal Phase 9 1 0 12 12 0 0 0 0 0 0 0 0 0 0 0 12 24 61 $14,169 $0 $6,840 $0 $332 $21,341 TOTAL HOURS 40 42 426 574 288 546 28 12 20 32 4 24 20 12 100 24 44 2236 179 416 0 SUBTOTAL LABOR COST $7,684 $4,127 $39,886 $36,080 $15,600 $23,296 $2,369 $1,141 $1,420 $2,116 $189 $1,200 $2,600 $600 $4,714 $1,664 $1,870 $508,240 $30,488 $95,640 $11,675 $6,890 $652,933 OTHER DIRECT COSTS $3,580 $6,212 $2,000 $0 $11,792
TOTAL COST $20,362 $14,446 $135,614 $126,280 $56,160 $87,360 $7,819 $3,480 $4,900 $6,560 $660 $4,080 $8,200 $2,100 $16,500 $6,240 $7,480 $511,820 $36,700 $97,640 $11,675 $6,890 $664,725 O. OPTIONAL TASKS
O.1 Hazardous Materials Report 1 2 2 5 $1,586 $7,457 $0 $0 $373 $9,416 O.2 ISOAP (Stage 2) 1 4 4 9 $2,662 $0 $26,140 $0 $1,307 $30,109 O.10 OTHER DIRECT COSTS 0 $5,000 $0 $0 $250 $5,250
Subtotal Optional Tasks 2 0 6 6 0 0 0 0 0 0 0 0 0 0 0 0 0 14 $4,248 $12,457 $26,140 $0 $1,930 $44,775 TOTAL HOURS - OPTIONAL 2 0 6 6 0 0 0 0 0 0 0 0 0 0 0 0 0 14 $45 $112 $0 OTHER DIRECT COSTS - OPTIONAL $0 $0 $0 $0 $0
TOTAL COST - OPTIONAL $1,018 $0 $1,910 $1,320 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,248 $12,457 $26,140 $0 $1,930 $44,775 Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges.
MT Fee (C-1 Rates)
9/9/2026
Engineering Surveying
Intern $65 - $120 Survey Technician I-III $100 - $190
Technician $110 - $160 Survey Specialist I-III $135 - $270 Design Engineer I $130 - $185 Asst Surveyor I-III $140 - $205 Design Engineer II $150 - $235 Lead Survey Technician $155 - $175 Sr. Technician $165 - $230 Project Surveyor I-III $190 - $280 Civil Engineering Designer $175 - $275 * Chief of Party $230 - $255 Project Engineer $180 - $255 * Chainperson $155 - $190
Sr. Project Engineer $220 - $315 * Apprentice $105 - $170 Sr. Technical Engineer $225 - $280 * 2-Person Crew $410 - $430 Technical Lead $255 - $315 * 3-Person Crew $575 - $620
CADD Manager $260 - $325 * Utility Locator $200 - $275
Sr. Technical Lead $300 - $375
Transportation Project Director $365 - $460 Project Management & Oversight Design Manager $385 - $430 Project Manager $210 - $355
Engineering Manager $385 - $445 Survey Manager I-II $250 - $305 Sr. Engineering Manager $385 - $520 Sr. Project Manager $260 - $415 SUE Program Manager $280 - $305
Construction Management Division Manager $300 - $450
* Asst. Resident Engineer $210 - $235 Principal $500 - $580 Office Engineer $210 - $285
* Building/Construction Inspector $210 - $365 Project Support Area Manager - CM $345 - $430 Project/Sr. Project Assistant $95 - $185 Resident Engineer $295 - $495 Survey Coordinator $125 - $160 Sr. Resident Engineer $330 - $495 Technical/Sr. Technical Writer $125 - $190 Asst Project Manager / Sr. Asst Project Manager $135 - $230 Planning Project/Sr. Project Accountant $140 - $245
Planner I $115 - $150 Graphic/Sr. Graphic Designer $140 - $260 Planner II $150 - $190 Sr. Graphic Manager $225 - $290
Economist $165 - $225 Project Delivery Manager $245 - $300 Sr. Planner $180 - $250 Project Accountant Manager $250 - $315 Sr. Biologist $188 - $263 Safety Manager $280 - $350
Landscape Architecture/Urban Design District Management Landscape Designer I $120 - $160 * Inspector - Apprentice $100 - $130 Landscape Designer II $135 - $190 * Inspector/Sr. Inspector $115 - $205 Landscape Architect $175 - $225 * Lead Inspector $165 - $210 Sr. Landscape Architect $210 - $285 Assistant/Associate Sanitary Engineer $190 - $260 Sanitary/Sr. Sanitary Project Engineer $225 - $315
Grant Writing Operations/Deputy District Manager $285 - $465 Funding Specialist $225 - $300 District Manager-Engineer $415 - $530 Sr. Funding Specialist $280 - $360
Funding Manager $355 - $440
MARK THOMAS & COMPANY, INC. RATE SCHEDULE
EXPIRES JUNE 30, 2027
Reimbursables including, but not limited to; reproductions, delivery and filing fees; outside consultant fees; and survey field expenses will be billed At Cost or Cost Plus 5% . Mileage will be billed per current IRS Rate. Units will be billed per agreed upon Unit price.
Additional promotional steps exist within various rate categories.
Rate Schedule; Annual Adjustment . The hourly rate schedule attached hereto is effective through June 30, 2027.
Thereafter, Mark Thomas may revise the rate schedule annually, effective July 1 of each year. * These charge rates are subject to Prevailing Wage laws and Union contract; including Overtime, Double Overtime, and Shift rate changes.
RATE SCHEDULE (C-1) | PAGE 1 OF 1
Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: OCTOBER 21, 2026
SUBJECT: AWARD OF CONTRACT FOR THE INTERSECTION
IMPROVEMENTS AT ALAMEDA DE LAS PULGAS /
STOCKBRIDGE AVENUE PROJECT
CEQA: EXEMPT FROM CEQA PURSUANT TO 15301 (EXISTING
FACILITIES) AND 15304 (MINOR ALTERATIONS TO LAND)
RECOMMENDATION
It is recommended that the Council approve the design documents, affirm the CEQA finding of Categorical Exemption, award a construction contract for the Intersection Improvements at Alameda de las Pulgas/Stockbridge Avenue to Chrisp Company, of Fremont in the amount of $54,593 and authorize change orders up to 15%; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
BACKGROUND
The City Council approved a Capital Improvement Project for the installation of pedestrian crossing improvements at the Alameda de las Pulgas / Stockbridge Avenue intersection, including the installation of a Rectangular Rapid Flashing Beacons (RRFBs) at the intersection. The intersection is shared jurisdictionally with the County of San Mateo. The Town issued a Task Order to Interwest Consulting Group for the preparation of the project design documents, and the Town coordinated with the County of San Mateo regarding the proposed improvements within their jurisdiction.
The project design includes installation of Rectangular Rapid Flashing Beacons (RRFBs) at the existing curb ramps on the north leg of the intersection, advance warning signage, a new crosswalk with yield markings, and other associated improvements. The advance warning signage in the northbound direction will include activated LED lights that will flash, when activated, to advise oncoming traffic regarding the pedestrian crossing ahead. The southbound advance signage will not be activated, per County’s request.
ADLP Stockbridge Avenue
OCTOBER 21, 2026
The proposed improvements were determined to be exempt from the California Environmental Quality ACT (CEQA) pursuant to Section 15301 – Existing Facilities and 15304 - Minor Alterations to Land.
15301 Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. 15304 – Class 4 consists of minor public or private alterations in the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes.
ANALYSIS
Staff solicited informal bids for the construction of the proposed intersection improvements.
Informal were received bids from three companies as follows:
CONTRACTOR LOCATION BID
Chrisp Company Fremont $54,593
Bear Electrical Solutions, LLC Alviso $79,236
WBE Novato $85,035
Staff also recommends that the Council authorize a 15% contingency for unforeseen costs that may arise during construction.
FISCAL IMPACT
The Capital Improvement Program allocation for this project was $100,000. Sufficient funds are programmed and available in the Capital Improvement Program budget for the project to cover the contract bid price of $54,593, and the requested 15% contingency, totaling $62,782.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
The policy focus is associated with the intent to improve pedestrian access and mobility at the Alameda de las Pulgas / Stockbridge Avenue intersection.
PUBLIC NOTICE
ADLP Stockbridge Avenue
OCTOBER 21, 2026
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Plans and Specifications
1 SPECIFICATIONS
and
SPECIAL PROVISIONS
for
IntersecƟon Improvements
at
Alameda de las Pulgas / Stockbridge Avenue
Town of Atherton
San Mateo County, California
Gary Hansen, P.E.
Interwest
9300 W. Stockton Blvd., Suite 105
Elk Grove, CA 95758
(916) 683-3340
May 16, 2025
C26543
Gary Hansen
03-31-25
2 Table of Contents
1. RECTANGULUAR RAPID FLASHING BEACON (RRFB) CROSSWALK PUSH BUTTON ACTIVATED WARNING SYSTEM, ROADSIDE SIGNS AND PAVEMENT DELINEATION........................................ 4
1.01 DESCRIPTION OF WORK .................................................................................................. 4
1.02 REFERENCES, CODES AND STANDARDS .......................................................................... 4
1.03 TRAFFIC CONTROL SYSTEM ............................................................................................. 4
1.04 COST BREAK-DOWN ........................................................................................................ 5
1.05 SCHEDULING OF WORK ................................................................................................... 6
1.06 MAINTAINING EXISTING AND TEMPORARY ELECTRICAL SYSTEMS ................................ 6
1.07 EXCAVATING AND BACKFILLING ...................................................................................... 7
1.08 FOUNDATIONS ................................................................................................................ 7
1.09 STANDARDS, POLES, PEDESTALS, AND POSTS ................................................................. 7
1.10 CONDUIT ......................................................................................................................... 7
1.11 PULL BOXES ..................................................................................................................... 7
1.12 CONDUCTORS AND WIRING............................................................................................ 8
1.13 RECTANGULAR RAPID FLASHING BEACON (RRFB) SYSTEM ............................................ 8
1.14 BONDING AND GROUNDING .......................................................................................... 8
1.17 PEDESTRIAN PUSH BUTTONS .......................................................................................... 8
1.21 WARRANTIES, GUARANTEES AND INSTRUCTION SHEETS .............................................. 8
1.22 PAYMENT ......................................................................................................................... 8
2. PAVEMENT DELINEATION AND SIGNS ............................................................................... 10
2.01 GENERAL ....................................................................................................................... 10
2.02 ORDER OF WORK .......................................................................................................... 10
2.03 PUBLIC SAFETY .............................................................................................................. 11
2.04 WATER POLLUTION CONTROL ....................................................................................... 13
2.05 CLEARING AND GRUBBING ........................................................................................... 13
2.06 EXISTING FACILITIES ...................................................................................................... 14
2.07 MAINTAINING TRAFFIC ................................................................................................. 14
3 2.08 CONSTRUCTION AREA SIGNS ........................................................................................ 14
2.10 SIGNING ........................................................................................................................ 14
2.11 OBSTRUCTIONS ............................................................................................................. 16
2.12 TRAFFIC CONTROL SYSTEM ........................................................................................... 16
2.13 REMOVE PAVEMENT MARKER ...................................................................................... 17
2.14 REMOVE TRAFFIC STRIPE AND PAVEMENT MARKING .................................................. 18
2.15 REMOVE CONCRETE ...................................................................................................... 18
2.16 TREE REMOVAL ............................................................................................................. 18
2.17 THERMOPLASTIC AND PAINT TRAFFIC STRIPES AND PAVEMENT MARKINGS .............. 18
4 1. RECTANGULUAR RAPID FLASHING BEACON (RRFB) CROSSWALK PUSH
BUTTON ACTIVATED WARNING SYSTEM, ROADSIDE SIGNS AND PAVEMENT
DELINEATION
1.01 DESCRIPTION OF WORK
The RRFB System, Roadside Signs and Pavement DelineaƟon shall be installed as indicated on the project Plans and shall conform to the provisions in SecƟons 82, 84 and 86 of the 2023 Caltrans Standard SpecificaƟons and these special provisions. All work covered by these special provisions shall conform to the provisions in the 2023 Caltrans Standard Plans and SpecificaƟons, hereaŌer referred to as the “Standard Plans” and “Standard SpecificaƟons,” and these special provisions.
The RRFB System, Roadside Sign and Pavement DelineaƟon work shall be performed at the following locaƟon:
Alameda de las Pulgas / Stockbridge Avenue, Atherton
San Mateo County, California
The work includes but is not limited to, all work shown on the plans, specified herein or in the 2023 Standard Plans and Standard SpecificaƟons, or required to provide a complete the RRFB System, roadside sign and pavement delineaƟon work as determined by the Engineer.
1.02 REFERENCES, CODES AND STANDARDS
In addiƟon to the regulaƟons and codes specified in SecƟon 7, “Legal RelaƟons and ResponsibiliƟes to the Public”, al work and materials shall be in accordance with the RegulaƟons of the Pacific Gas and Electric Company (PG&E) pertaining to service equipment and installaƟons thereof. The work embraced herein shall also be constructed in conformance with the current ediƟon of the NaƟonal Electrical Code, and these Special Provisions.
1.03 TRAFFIC CONTROL SYSTEM
The Contractor shall be responsible for the preparaƟon of a construcƟon Traffic Control Plan (TCP). The TCP shall be prepared by a California registered Civil Engineer with experience in the preparaƟon of traffic control plans. ConstrucƟon work shall not commence unƟl the TCP has been reviewed and approved by the Town Engineer.
5 Traffic control system shall consist of closing roadway shoulders and narrowing or closing traffic lanes in accordance with the provisions of SecƟon 12, "Temporary Traffic Control," of the Standard SpecificaƟons, and these special provisions.
Contractor shall move or place temporary road signs necessary to keep at least one lane of traffic open in each direcƟon during construcƟon.
The provisions of this secƟon do not relieve the Contractor from the responsibility to provide such addiƟonal devices or take such measures as may be necessary to comply with the provisions of SecƟon 7-1.04, "Public Safety," of the Standard SpecificaƟons.
If any component in the traffic control system is damaged, displaced, or ceases to operate or funcƟon as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condiƟon or replace said component and shall restore the component to its original locaƟon.
When lane closures are made for work periods only, at the end of each work period, all components of the traffic control system, except portable delineators placed along open trenches or excavaƟon adjacent to the traveled way, shall be removed from the traveled way, shoulder and auxiliary lanes. If the Contractor so elects, said components may be stored at selected central locaƟons, approved by the Engineer, within the limits of the highway right of way. Upon compleƟon of the work requiring lane closure, all components of the traffic control system shall be removed from the site of the work and shall become the property of the Contractor.
At no Ɵme shall the roadway be closed to traffic, unless approved the Town. Lane restricƟons shall not commence before 8:30 a.m. and shall cease at 2:00 p.m. during the Ɵme that school is in session. Lane restricƟons shall not commence before 8:30 a.m. and shall cease at 4:30 p.m. during school vacaƟon / holiday Ɵme. School vacaƟon and holiday schedule includes the days of 5/26/25, and from 6/6/25 to 8/13/25. No work that interferes with public traffic shall be done outside these hours except for work required under SecƟons 7-1.03 "Public Convenience," and SecƟon 7-1.04 "Public Safety," of the Standard SpecificaƟons. When work is not acƟvely in progress the full width of the traveled way shall be open for public traffic. Minor deviaƟons from the requirements of this secƟon concerning hours of work may be permiƩed upon approval by the Town Engineer.
1.04 COST BREAK-DOWN
The Contractor shall determine the quanƟƟes required to complete the work shown on the plans.
The quanƟƟes and values shall be included in the cost break-down submiƩed to the Engineer for approval. The Contractor shall be responsible for the accuracy of the quanƟƟes and values used in the cost break-down submiƩed for approval.
6 The cost break-down shall be submiƩed to the Engineer for approval within 15 days aŌer the contract has been approved. The cost break-down shall be approved, in wriƟng, by the Engineer before any parƟal payment for the items of electrical work will be made.
The cost breakdown shall, as a minimum, include the following items:
• signal heads and hardware - each type*
• pedestrian signal heads and hardware - each type*
• pedestrian push buƩons*
• pole-mounted signs and mounƟng hardware*
• baƩeries, solar panels and communicaƟons*
• supplemental signs
• pavement delineaƟon
*Included in the Tapco RRFB system
1.05 SCHEDULING OF WORK
Schedule of work shall conform to the provisions of SecƟons 86 and 87 of the Standard SpecificaƟons and these special provisions. Hours of work shall be as stated in SecƟon 1.06 of these special provisions.
The first order of work shall be to place the order for the RRFB system, supplemental signs and pavement delineaƟon. The Contractor shall provide a copy of the product order packet to the Engineer for approval prior to ordering any equipment. The Contractor shall furnish the Engineer with a statement from the vendor that the order for said equipment has been received and accepted by said vendor.
Prior to commencement of the RRFB funcƟonal test, all items of work related to traffic signal control shall be completed, and all roadside signs, pavement delineaƟon and pavement markers shall be in place at that locaƟon.
1.06 MAINTAINING EXISTING AND TEMPORARY ELECTRICAL SYSTEMS
The contractor shall maintain the operaƟon of the exisƟng street light on the NW corner of the intersecƟon for the duraƟon of the project.
7 1.07 EXCAVATING AND BACKFILLING
ExcavaƟng and backfilling shall conform to the provisions in SecƟon 87-1.03E, “ExcavaƟng and Backfilling for Electrical Systems,” of the Standard SpecificaƟons and these Special Provisions.
ExcavaƟon shall not be permiƩed under exisƟng roadway pavement, including public and private streets, except with prior approval of the Engineer. Conduit shall be placed by jacking, drilling, or rock wheel trenching methods in such cases. ExcavaƟon will be permiƩed under exisƟng sidewalk or driveway areas. Backfill material shall be a two-sack concrete-sand slurry. Each area affected by excavaƟon or trenching, or any other construcƟon acƟviƟes, shall be replaced (in its enƟrety) to the saƟsfacƟon of the Engineer.
1.08 FOUNDATIONS
FoundaƟons shall conform to the provisions of SecƟon 87-1.03E(3), “Concrete Pads, FoundaƟons, and Pedestals,” of the Standard SpecificaƟons, and these special provisions.
1.09 STANDARDS, POLES, PEDESTALS, AND POSTS
Standards, steel pedestals and posts shall conform to the provisions of SecƟon 87-1.03J, "Standards, The Town of Atherton will provide the four (4) posts to be used in this project. The Contractor will be responsible for transporƟng the signal posts from the Town maintenance yard to the site and installing them per RRFB system direcƟons.
The sign mounƟng hardware must be installed at the locaƟons shown on the plans.
1.10 CONDUIT
Conduit shall conform to the provisions of SecƟon 86-1.02B, "Conduit and Accessories," of the Standard SpecificaƟons and these special provisions.
1.11 PULL BOXES
Pull boxes shall conform to the provisions of SecƟon 86-1.01C(2), "Pull Boxes," of the Standard SpecificaƟons and these special provisions.
8 1.12 CONDUCTORS AND WIRING
Conductors, conductor cables and wiring shall conform to the provisions of SecƟon 86-1.02F, “Conductors and Cables,” of the Standard SpecificaƟons and these special provisions.
1.13 RECTANGULAR RAPID FLASHING BEACON (RRFB) SYSTEM
The RRFB System shall be manufactured by TAPCO Safe Travels or approved equal.
1.14 BONDING AND GROUNDING
Bonding and grounding shall conform to the provisions of SecƟon 86-1.02F(1)(c)(ii), "Bonding Jumpers and Grounding Conductors," of the Standard SpecificaƟons and these special provisions.
1.17 PEDESTRIAN PUSH BUTTONS
Pedestrian push buƩons shall conform to the provisions in RRFB specificaƟons.
1.21 WARRANTIES, GUARANTEES AND INSTRUCTION SHEETS
Prior to acceptance of the project, manufacturers’ warranƟes and guaranƟes furnished for materials used in the work, and instrucƟon sheets and parts lists supplied with materials, shall be delivered by the Contractor to the Engineer.
1.22 PAYMENT
Traffic signal and lighƟng systems shall be measured and paid for as one complete installed system in operable condiƟon including foundaƟons, poles, mast arms, signals (traffic and pedestrian), luminaries, wiring, detector loops, cabinets, controller and associated equipment, complete in place.
The contract price paid for RRFB system, supplemental signs and pavement delineaƟon shall include full compensaƟon for furnishing all labor, material, tools, equipment and incidentals, traffic control, and for doing all the work of removing and salvaging exisƟng signal equipment and installing equipment and materials in place as shown on the plans and as directed by the Engineer, including all acƟviƟes necessary for a funcƟonal operaƟon as determined by the Engineer, and no addiƟonal compensaƟon will be allowed therefor.
10 2. PAVEMENT DELINEATION AND SIGNS
2.01 GENERAL
A. DescripƟon: Pavement delineaƟon items shall include all traffic striping, words, symbols, paint removal as required, and removal and installaƟon of reflecƟve pavement markers.
Included also is any necessary removal, temporary delineaƟon, layout, traffic control, and signage modificaƟons. It may be necessary to phase the construcƟon of the striping in the interest of public safety.
B. Materials: Materials shall be in conformance with the Standard SpecificaƟons SecƟon 84- 2,
“Traffic Stripes and Pavement Markings,” for traffic stripes and SecƟon 81-3, “Pavement Markers,” for pavement markers. Signs shall be in conformance with the Standard SpecificaƟons SecƟon 82, “Signs and Markers.”
C. Method of ConstrucƟon: ConstrucƟon and installaƟon shall be per SecƟon 84-2, “Traffic Stripes and Pavement Markings,” SecƟon 81-3, “Pavement Markers,” SecƟon 82-2, “Sign Panels,” and SecƟon 82-3, “Roadside Signs,” of the Standard SpecificaƟons. Removal of exisƟng faciliƟes shall be per SecƟon 15, “ExisƟng FaciliƟes,” SecƟon 84-9.03B, “Remove Traffic Stripes and Pavement Markings,” SecƟon 81-8.03B, “Remove Pavement Markers,” and SecƟon 82-9, “ExisƟng Roadside Signs and Markers,” of the Standard SpecificaƟons.
2.02 ORDER OF WORK
AƩenƟon is directed to "Maintaining Traffic" of these special provisions.
A minimum of one lane of traffic shall be kept open in each direcƟon for public traffic at all Ɵmes during construcƟon. LeŌ turn lanes can be used as through lanes if necessary.
Before lane closure will take place, warning signs for road closure shall be installed at road intersecƟons idenƟfied elsewhere in these special provisions, with the specific locaƟons determined by the Engineer. CoordinaƟon with the Town Engineer is mandatory at least 72 hours in advance of all road closures.
The installaƟon of temporary railings shall be complete at each required locaƟon before exisƟng faciliƟes are disturbed or before excavaƟon or other work is begun which would create a hazard at the locaƟon. Temporary railings shall not be removed unƟl such hazards no longer exist and unƟl such removal is approved by the Engineer.
Erosion control measures shall be fully installed at all Ɵmes.
11 2.03 PUBLIC SAFETY
The Contractor shall provide for the safety of traffic and the public in accordance with the provisions of SecƟon 7-1.04, "Public Safety," of the Standard SpecificaƟons and these special provisions.
Special aƩenƟon is directed to the following direcƟve in SecƟon 7-1.04, "Public Safety," of the Standard SpecificaƟons;
“Whenever the Contractor’s operaƟons create a condiƟon hazardous to traffic or to the public, the Contractor shall, at the Contractor’s expense and without cost to the Town, furnish, erect and maintain those fences, temporary railing (Type K), barricades, lights, signs and other devices and take such other protecƟve measures that are necessary to prevent accidents or damage or injury to the public.”
The Contractor shall install temporary railing (Type K) between any lanes carrying public traffic and any excavaƟon, obstacle, or storage area when the following condiƟons exist:
1) ExcavaƟons: Any excavaƟon the near edge of which is 12 feet or less from the edge of the travel lane, except:
a) ExcavaƟons covered with sheet steel or concrete covers of adequate thickness to prevent accidental entry by traffic or the public.
b) ExcavaƟons less than 12 inches deep.
c) Trenches less than 12 inches wide for irrigaƟon pipe or electrical conduit or excavaƟons less than 12 inches in diameter.
d) ExcavaƟons parallel to the lane for the purpose of pavement widening or reconstrucƟon.
e) ExcavaƟon in side slopes, where the slope is steeper than 4:1. f) ExcavaƟon protected by exisƟng barrier or railing.
2) Temporarily Unprotected Permanent Obstacles: Whenever the work includes the installaƟon of a fixed obstacle together with a protecƟve system, such as a sign structure together with a protecƟve railing, and the Contractor elects to install the obstacle prior to installing the protecƟve system; or whenever the Contractor, for its convenience and with permission of the Engineer, removes a porƟon of an exisƟng protecƟve railing at an obstacle and does not replace such railing complete in place during the same day.
12 3) Storage Areas: Whenever material or equipment is stored within 12 feet of the lane and such storage is not otherwise prohibited by the special provisions.
The approach end of temporary railing (Type K), installed in accordance with the requirements in this secƟon "Public Safety" and in SecƟon 7-1.04 "Public Safety'" of the Standard SpecificaƟons shall be offset a minimum of 15 feet from the edge of the traffic lanes or not more than 1 foot transversely to 10 feet longitudinally with respect to the edge or the traffic lane. If the 15 feet minimum offset cannot be achieved, the temporary railing shall be installed on the 10 feet to 1 foot minimum skew to obtain the maximum available offset between the approach end of the railing and the edge of the traffic lane, and an array of temporary crash cushion modules shall be installed at the approach end of the temporary railing.
Temporary railing (Type K) shall conform to the provisions in SecƟon 12-3.20, "Type K Temporary Railing,” of the Standard SpecificaƟons.
Temporary crash cushion modules shall conform to the provisions in SecƟon 12-3.22, "Temporary Crash Cushion Modules," of the Standard SpecificaƟons.
Except for installing, maintaining and removing traffic control devices, whenever work is performed or equipment is operated in the following work areas the Contractor shall close the adjacent traffic lane unless otherwise provided in the special provisions:
APPROACH SPEED OF PUBLIC TRAFFIC
(POSTED LIMIT, MILES PER HOUR) WORK AREAS
OVER 45 MPH
WITHIN 6 FEET OF A TRAFFIC LANE BUT
NOT ON A TRAFFIC LANE
35 TO 45 MPH
WITHIN 3 FEET OF A TRAFFIC LANE BUT
NOT ON A TRAFFIC LANE
The lane closure provisions of this secƟon shall not apply if the work area is protected by permanent or temporary railing or barrier.
When traffic cones or delineators are used to delineate a temporary edge of traffic lane, the line of cones or delineators shall be considered to be the edge of traffic lane, however, the Contractor shall not reduce the width of an exisƟng lane to less than 10 feet without wriƩen approval from the Engineer.
When work is not in progress on a trench or other excavaƟon that required closure of an adjacent lane, the traffic cones or portable delineators used for the lane closure shall be
13 placed off of and adjacent to the edge of the traveled way. The spacing of the cones or delineators shall be not more than the spacing used for the lane closure.
2.04 WATER POLLUTION CONTROL
Water polluƟon control work shall conform to the provisions in SecƟon 13, “Water PolluƟon Control,” and more specifically SecƟons 13-2, “Water PolluƟon Control Program,” and 13-3, “Storm Water PolluƟon PrevenƟon Plan,” of the Standard SpecificaƟons and these Special Provisions.
The Contractor will be responsible for preparing the adequate WPCP or SWPPP and submiƫng it to the Town of Atherton for review and approval prior to the implementaƟon of the water polluƟon control program.
The contract lump sum price paid for bid item “Water PolluƟon Control” shall include full compensaƟon for furnishing all labor, materials, tools, equipment, and incidentals for doing all the work involved in developing, preparing, submiƫng, revising, and amending the WPCP and/or SWPPP; installing, construcƟng, removing, and disposing of water polluƟon control pracƟces, including non-storm water management, waste management, and water polluƟon control pracƟces as stated in the Standard SpecificaƟons, and no addiƟonal compensaƟon will be made therefor
2.05 CLEARING AND GRUBBING
Clearing and grubbing shall conform to the provisions of SecƟon 17-2, "Clearing and Grubbing," of the Standard SpecificaƟons and these special provisions.
VegetaƟon shall be cleared and grubbed only within the excavaƟon lines. All exisƟng vegetaƟon outside the areas to be cleared and grubbed shall be protected from injury or damage resulƟng from the Contractor's operaƟons. Any damage to exisƟng landscaping outside the area to be cleared and grubbed shall be replaced in kind. Any damage to exisƟng irrigaƟon systems shall be repaired at Contractor's expense.
All removed vegetaƟon, trees, stumps and slash shall become the property of the Contractor and shall be removed and disposed of at the Contractor’s expense. The cleared areas shall be free of slash and debris and the ground surface regraded to a smooth surface and treated with erosion control measures per these special provisions.
Payment for clearing and grubbing work shall be paid for as a lump sum, and shall include all clearing, grubbing, grading, removal of soil to accommodate the shared use path improvements, and general site management and cleaning work.
14 2.06 EXISTING FACILITIES
The work performed in connecƟon with various exisƟng highway faciliƟes shall conform to the provisions of SecƟon 15, "ExisƟng FaciliƟes," of the Standard SpecificaƟons and these special provisions.
ExisƟng traffic control faciliƟes shall be salvaged, removed or relocated as directed by the Engineer.
2.07 MAINTAINING TRAFFIC
AƩenƟon is directed to SecƟons 7-1.03, "Public Convenience," 7-1.04, "Public Safety," and 12-3.04, "Portable Delineators," of the Standard SpecificaƟons, the 2014 California Manual on Uniform Traffic Controls Devices, and these special provisions.
Personal vehicles of the Contractor's employees shall not be parked on the traveled way at any Ɵme, including any secƟon closed to public traffic.
The Contractor shall noƟfy local authoriƟes of the intended date to begin work at least 5 days before work is begun. The Contractor shall cooperate with local authoriƟes relaƟve to handling traffic through the area and shall make arrangements relaƟve to keeping the working area clear of parked vehicles.
The provisions in this secƟon may be modified or altered if, in the opinion of the Engineer, public traffic will be beƩer served and work expedited. Said modificaƟons or alteraƟons shall not be adopted unƟl approved in wriƟng by the Engineer.
2.08 CONSTRUCTION AREA SIGNS
ConstrucƟon Area Signs shall be furnished, installed, maintained, and removed when no longer required in accordance with the provisions of SecƟon 12, "Temporary Traffic Control," of the Standard SpecificaƟons and these Special Provisions.
2.10 SIGNING
Permanent roadside signs shall be removed, salvaged, furnished, and installed by the Contractor, as shown on the project plans. The Contractor shall replace any permanent signs accidentally damaged as a result of the Contractor’s acƟviƟes.
15 Removal of street name posts shall include removal of enƟre post, including embedment porƟon and foundaƟon (if applicable). The Contractor shall then restore the finish grade to be smooth and flush with the surrounding surface.
Roadside Signs and Sign Panels shall be furnished and installed at the locaƟons shown on the plans and in conformance with the provisions in SecƟon 82, "Signs and Markers," of the Standard SpecificaƟons and these special provisions.
Sign sheeƟng shall comply with SecƟons 82-2.02B, “Aluminum SheeƟng,” 82-2.02C, “RetroreflecƟve SheeƟng,” and 82-2.02E, “Single-Sheet Aluminum Panels,” of the Standard SpecificaƟons. Sign colors and film shall comply with SecƟon 82-2.02D, “Process Colors and Film,” of the Standard SpecificaƟons.
Signs shall be fabricated and furnished in accordance with details shown on the plans, the Traffic Sign SpecificaƟons, and these special provisions.
Traffic Sign SpecificaƟons for California sign codes are available for review at:
hƩp://www.dot.ca.gov/hq/traffops/signtech/signdel/specs.htm
Traffic Sign SpecificaƟons for signs referenced with Federal MUTCD sign codes can be found in Standard Highway Signs Book, administered by the Federal Highway AdministraƟon, which is available for review at:
hƩp://mutcd.Ĭwa.dot.gov/ser-shs_millennium.htm
InformaƟon on cross referencing California sign codes with the Federal MUTCD sign codes is available at:
hƩp://www.dot.ca.gov/hq/traffops/signtech/signdel/specs.htm
Signs shall be free from blemishes that may affect the serviceability and detract from the general sign color and appearance when viewing during dayƟme and nighƫme from a distance of 25 feet. The face of each finished sign shall be uniform, flat, smooth, and free of defects, scratches, wrinkles, gel, hard spots, streaks, extrusion marks, and air bubbles. The front, back, and edges of the sign panels shall be free of router chaƩer marks, burns, sharp edges, loose rivets, delaminated skins, excessive adhesive over spray and aluminum marks.
The Contractor shall assume the costs and responsibiliƟes resulƟng from the use of patented materials, equipment, devices, and processes for the Contractor's work.
16 The Contractor shall furnish the Engineer CerƟficates of Compliance for sign manufacturing in conformance with SecƟon 82-2.01C, "SubmiƩals," of the Standard SpecificaƟons.
Sign mounƟng hardware must be installed at locaƟons shown.
2.11 OBSTRUCTIONS
AƩenƟon is directed to SecƟon 5-1.36D “Nonhighway FaciliƟes” and SecƟon 15, “ExisƟng FaciliƟes,” of the Standard SpecificaƟons and these special provisions.
The Contractor shall noƟfy the Engineer and the appropriate regional noƟficaƟon center for operators of subsurface installaƟons at least 2 business days, but not more than 14 days, prior to performing any excavaƟon or other work close to any underground pipeline, conduit, duct, wire or other structure. Regional noƟficaƟon centers include but are not limited to the following:
NoƟficaƟon Center Telephone
Number
Underground Service Alert-Northern
California (USA)
1-800-642-2444
1-800-227-2600
Underground Service Alert-Southern
California (USA)
1-800-422-4133
1-800-227-2600
It is anƟcipated that some or all of the uƟlity and other non-highway faciliƟes both below and above ground will be rearranged during construcƟon operaƟons.
If such uƟlity or other non-highway faciliƟes are not located on the plans in both alignment and elevaƟon, no work shall be performed in the vicinity of said uƟlity or other non-highway faciliƟes unƟl the owner, or a designated representaƟve, has located the facility by potholing, probing, or other means that will locate and idenƟfy the facility.
The Contractor shall cooperate with the affected uƟlity companies to coordinate work with the re-rouƟng of uƟliƟes.
2.12 TRAFFIC CONTROL SYSTEM
The traffic control system shall consist of closing traffic lanes in accordance with the provisions of SecƟon 12, "Temporary Traffic Control," of the Standard SpecificaƟons, the provisions
17 under "Maintaining Traffic" elsewhere in these special provisions, and these special provisions.
Signs for traffic control system shall conform to the provisions under "ConstrucƟon Area Signs" elsewhere in these special provisions. Contractor shall move or place temporary road signs necessary to keep at least one lane of traffic open in each direcƟon during construcƟon.
The provisions of this secƟon do not relieve the Contractor from the responsibility to provide such addiƟonal devices or take such measures as may be necessary to comply with the provisions of SecƟon 7-1.04, "Public Safety," of the Standard SpecificaƟons.
If any component in the traffic control system is damaged, displaced, or ceases to operate or funcƟon as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condiƟon or replace said component and shall restore the component to its original locaƟon.
When lane closures are made for work periods only, at the end of each work period, all components of the traffic control system, except portable delineators placed along open trenches or excavaƟon adjacent to the traveled way, shall be removed from the traveled way, shoulder and auxiliary lanes. If the Contractor so elects, said components may be stored at selected central locaƟons, approved by the Engineer, within the limits of the highway right of way. Upon compleƟon of the work requiring lane closure, all components of the traffic control system shall be removed from the site of the work and shall become the property of the Contractor.
At no Ɵme shall the roadway be closed to traffic, unless approved by the Town. Lane restricƟons shall not commence before 9 a.m. and shall cease at 4 p.m. No work that interferes with public traffic shall be done outside these hours except for work required under SecƟons 7-1.03 "Public Convenience," and SecƟon 7-1.04 "Public Safety," of the Standard SpecificaƟons. When work is not acƟvely in progress the full width of the traveled way shall be open for public traffic. Minor deviaƟons from the requirements of this secƟon concerning hours of work may be permiƩed upon approval by the Town Engineer.
2.13 REMOVE PAVEMENT MARKER
ExisƟng pavement markers, including underlying adhesive, when no longer required for traffic lane delineaƟon as determined by the Engineer, shall be removed and disposed of. The removal of exisƟng pavement markers shall conform to SecƟon 81-8.03B, “Remove Pavement Markers,” of the Standard SpecificaƟons.
18 2.14 REMOVE TRAFFIC STRIPE AND PAVEMENT MARKING
Traffic stripe and pavement marking shall be removed at the locaƟons shown on the plans and as directed by the Engineer. The removal of exisƟng traffic stripes and pavement markings shall conform to SecƟon 84-9.03B, “Remove Traffic Stripes and Pavement Markings,” of the Standard SpecificaƟons.
AƩenƟon is directed to SecƟon 13-4, “Job Site Management,” of the Standard SpecificaƟons for the necessary water polluƟon control measures.
2.15 REMOVE CONCRETE
Concrete, where shown on the plans to be removed, shall be removed.
The pay quanƟƟes of concrete to be removed will be measured by the cubic yard, or by the lineal foot if removing curb / curb & guƩer, measured before and during removal operaƟons.
Concrete removed shall be disposed of outside the highway right of way in conformance with the provisions in SecƟon 5-1.20B(4), "Contractor-Property Owner Agreement,” of the Standard SpecificaƟons.
2.16 TREE REMOVAL
Removal of trees shall be at the locaƟons shown on the plans and as directed by the Engineer.
All exisƟng trees shall be protected in place, unless specifically noted on the project plans to be removed or trimmed. The removal of exisƟng trees shall conform to SecƟon 16-1.03C, “Grubbing,” of the Standard SpecificaƟons. The Contractor shall be responsible for disposal of any tree removal or trimming.
AƩenƟon is directed to SecƟon 2.05, “Clearing and Grubbing,” of these Special Provisions.
2.17 THERMOPLASTIC AND PAINT TRAFFIC STRIPES AND PAVEMENT MARKINGS
ThermoplasƟc traffic striping and pavement markings shall be applied on pavements at the locaƟons shown on the Plans, as directed by the Engineer, and as specified in these special provisions. Traffic striping and pavement message markings shall conform to the standards, dimensions and details as specified in the Caltrans Standard Plans, the 2014 California Manual on Uniform Traffic Control Devices (MUTCD), and SecƟon 84-2, “Traffic Stripes And Pavement Markings”, of the Standard SpecificaƟons.
ThermoplasƟc traffic stripes and pavement markings shall be installed by the extrusion method only.
19 LocaƟon of traffic stripes and pavement markers shall be as directed by the Engineer.
ThermoplasƟc traffic stripes and pavement markings are to be applied as soon as pracƟcal aŌer paving. All new AC dikes shall be painted with two coats of yellow water-borne paint along the top and face of the AC dike.
ThermoplasƟc traffic stripes will be measured by the lineal foot along the line of the traffic stripes. ThermoplasƟc pavement markings will be measured by the square foot for the actual area covered, as shown in the Standard Plans.
## END ##
INTERSECTION IMPROVEMENTS
ALAMEDA DE LAS PULGAS AT STOCKBRIDGE AVENUE
Interwest Consulting Group
INTERWEST
A SAFEbuilt COMPANY
SIGN INDEX:
R1-5 (36" x 36") R1-6 (12" x 36")
W11-2 (36" x 36")
W16-7P (24" x 12")
W16-9P (24" x 12")
YIELD LINE DETAIL
DIRECTION OF TRAVEL
BIKE LANE
3'
1' 2'
1.5'
0.5' 1'
R10-25 (9" x 12")
COVER AND DETAILS
NTS
DIRECTION OF TRAVEL
VEHICLE LANE
LADDER CROSSWALK DETAIL
NTS
10'
1'
1'
3' 2'
TOWN OF ATHERTON
INTERSECTION IMPROVEMENTS
AT
ALAMEDA DE LAS PULGAS AND STOCKBRIDGE AVENUE
SHEET INDEX:
SHEET 1 COVER AND DETAILS
SHEET 2 SIGNING AND STRIPING PLANS
SHEET 3 RRFB DETAILS
DETAIL B
DETAIL A
GREEN PAVEMENT MARKING DETAIL
DIRECTION OF TRAVEL
BIKE LANE
NTS
DETAIL F
DIRECTION OF TRAVEL
VEHICLE LANE
4'
TYP.
VARIES
8'
TYP.
2 25 LF
SIDEWALK DRIVEWAY DRIVEWAY DRIVEWAY
DRIVEWAY DRIVEWAY
DRIVEWAY
DRIVEWAY
SIDEWALK
WALK PATH
WALK PATH
SIDEWALK
SIDEWALK
TOWN OF WOODSIDE
TOWN OF ATHERTON
UNINCORPORATED SAN MATEO COUNTY
TOWN OF ATHERTON
TOWN OF WOODSIDE
UNINCORPORATED SAN MATEO COUNTY
160 SF
1 10
13 6
14 4
8 5
11 12 9
1 5
6 7
15 9
16 FROM
TO
INTERSECTION IMPROVEMENTS
ALAMEDA DE LAS PULGAS AT STOCKBRIDGE AVENUE
Interwest Consulting Group
INTERWEST
A SAFEbuilt COMPANY
N
1 PROJECT NOTES:
REMOVE AND SALVAGE REFLECTIVE CROSSWALK FLAGS AND
STORAGE BIN.
REMOVE AND SALVAGE POST.
NOT USED.
INSTALL NEW WHITE THERMOPLASTIC LADDER CROSSWALK PER
2023 CALTRANS STANDARD PLAN A24F. SEE DETAIL A ON SHEET 1.
CONTINENTAL LINES TO BE PARALLEL TO TRAFFIC FLOW.
INSTALL NEW WHITE THERMOPLASTIC YIELD LINE FOR VEHICLE
LANE PER 2023 CALTRANS STANDARD PLAN A24G. SEE DETAIL B ON SHEET 1.
INSTALL NEW WHITE THERMOPLASTIC YIELD LINE FOR BIKE LANE PER 2014 CA MUTCD FIGURE 3B-16 (a) MINIMUM DIMENSIONS. SEE DETAIL B ON SHEET 1.
INSTALL NEW 6" WHITE THERMOPLASTC STRIPING DETAIL 39A
PER 2023 CALTRANS STANDARD PLAN A20D.
INSTALL NEW WHITE THERMOPLASTIC TYPE IV(L) ARROW
PAVEMENT MARKING PER 2023 CALTRANS STANDARD PLAN A24A.
INSTALL NEW R1-5 (36" x 36") SIGN AND POST.
INSTALL NEW TAPCO RRFB SYSTEM AND POST. SEE DETAIL C ON SHEET 3 FOR MORE DETAILS.
INSTALL NEW TAPCO RRFB SYSTEM AND POST. SEE DETAIL D ON SHEET 3 FOR MORE DETAILS.
INSTALL NEW W11-2 (36" x 36") SIGN ABOVE NEW W16-9P (24" x 12") SIGN AND POST.
INSTALL NEW ADVANCED TAPCO RRFB SYSTEM AND POST. SEE
DETAIL E ON SHEET 3 FOR MORE DETAILS.
INSTALL NEW R1-6 (12" x 36") DOUBLE-SIDED SIGN AND FIXED SPRING-BACK BASE AT THE CROSSWALK ON THE CENTERLINE.
INSTALL GREEN PAVEMENT MARKING AT EXISTING AND
PROPOSED DETAIL 39A STRIPING AS SHOWN. SEE DETAIL F ON
SHEET 1.
RELOCATE EXISTING R81(CA) SIGN AND POST AS SHOWN.
LEGEND:
EXISTING FIRE HYDRANT
EXISTING STREET LIGHT POLE
EXISTING PAVEMENT MARKING
EXISTING SIGN AND POST
PROPOSED PAVEMENT MARKING
PROPOSED SIGN AND POST
PROPOSED RECTANGULAR RAPID
FLASHING BEACON SYSTEM
3 ABBREVIATIONS:
EX. EXISTING
LF LINEAR FEET
MOD. MODIFIED
NTS NOT TO SCALE
SF SQUARE FEET
SNS STREET NAME SIGN
2 SIGNING AND STRIPING PLAN
4 5
6 8
11 12
13 CONSTRUCTION NOTES:
1. ALL POST LOCATIONS TO BE CONFIRMED AFTER
UNDERGROUND SERVICE ALERTS AND ENGINEER
APPROVAL. PUSHBUTTON LOCATION PLACEMENT PER
CAMUTCD SECTION 4E.08 CRITERIA ALONG WITH MEETING
ADA REQUIREMENTS. SOLAR PANEL LOCATIONS TO OBTAIN
MAXIMUM EFFICIENCY.
2. ALL SIGNS SHALL BE DIAMOND GRADE DG3.
3. ALL STRIPING AND PAVEMENT MARKINGS TO BE
THERMOPLASTIC AND PER 2023 CALTRANS STANDARD
PLANS AND SPECIFICATIONS.
4. REMOVE ALL CONFLICTING EXISTING STRIPING AND
PAVEMENT MARKINGS AND FOG SEAL PRIOR TO NEW
STRIPING AND PAVEMENT MARKING INSTALLATION.
5. CONTRACTOR SHALL LAYOUT PROPOSED STRIPING FOR
ENGINEER APPROVAL PRIOR TO FINAL STRIPING.
6. TAPCO MANUFACTURE'S REPRESENTATIVE TO BE ON-SITE
DURING THE RRFB SYSTEM INSTALLATION.
7. DO NOT STRIPE OR ADD PAVEMENT MARKINGS IN GUTTER.
8. CONTRACTOR SHALL RETURN THE SALVAGED REFLECTIVE
CROSSWALK FLAGS, STORAGE BINS, AND POST TO THE
OWNER AT 305 STOCKBRIDGE AVENUE, ALAMEDA, CA 94027.
PROJECT NOTES (CONTINUED):
7 9
10 14
15 16
INTERSECTION IMPROVEMENTS
ALAMEDA DE LAS PULGAS AT STOCKBRIDGE AVENUE
Interwest Consulting Group
INTERWEST
A SAFEbuilt COMPANY
42"
84"
MINIMUM
RRFB DETAILS
8"
FACING WESTBOUND FACING EASTBOUND FACING WESTBOUND
TAPCO RRFB SYSTEM DETAIL
NTS
DETAIL C
FACING EASTBOUND
TAPCO RRFB SYSTEM DETAIL
NTS
DETAIL D
ADVANCED TAPCO RRFB SYSTEM DETAIL
NTS
DETAIL E
VEHICLE TRAFFIC VEHICLE TRAFFIC VEHICLE TRAFFIC VEHICLE TRAFFIC
FACING WESTBOUND
VEHICLE TRAFFIC
84"
MINIMUM
8"
156"
MINIMUM
84"
MINIMUM
8"
156"
MINIMUM
84"
MINIMUM
8"
156"
MINIMUM
156"
MINIMUM
42"
84"
MINIMUM
8"
156"
MINIMUM
Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: FRED LUSTENBERGER, BUILDING OFFICIAL
LISA-MARIE DALEY, CODE ENFORCEMENT OFFICER
DATE: OCTOBER 21, 2026
SUBJECT: WAIVE THE SECOND READING AND ADOPT AN ORDINANCE
AMENDING ATHERTON MUNICIPAL CODE SECTION
15.40.152, “CONSTRUCTION MANAGEMENT AND
OPERATIONS PLAN (CMOP)”
RECOMMENDATION
Staff recommend that the City Council waive the second reading and adopt the ordinance amending Atherton Municipal Code (AMC) Section 15.40.152, Construction Management and Operations Plan (CMOP), and approve the standard template CMOP Agreement.
BACKGROUND
On June 3, 2026, the City Council held a Study Session and directed staff to strengthen construction management requirements, particularly parking, site maintenance, neighbor communication, and enforcement.
On July 21, 2026, staff held a stakeholder roundtable with construction industry representatives, owner/builders, residents, and staff to obtain practical feedback on the proposed requirements.
At its September 16, 2026, meeting, the Council considered the proposed amendment to AMC Section 15.40.152 and the standard CMOP Agreement and provided direction for revisions. In response to Council direction, staff revised the CMOP materials, including the scope-of-work guidelines/matrix and definitions addressing substantial remodel, fullsite development, minor interior alteration, addition, and demolition.
At its October 7, 2026 Study Session and public hearing, the Council reviewed the items, accepted the changes and introduced the Ordinance for 1st Reading with 2nd Reading and Adoption scheduled for October 21, 2026. Council requested the following changes to the CMOP Agreement:
• Section 4 TPZ – “Vehicles shall not park within 6 feet of a protected Heritage Tree in the PROW. Contractor shall install temporary delineators that are not
Ordinance Second Reading – MC Section 15.40.152
October 21, 2026
considered obstructions or a danger to the public (i.e. cones, striping, etc.) to advise vehicle operators where the boundary of the 6-foot distance is from the tree.”
• Section 7 Setbacks – specified sanitary facilities and construction trailer setbacks for side/rear of 10 feet, and front 20 feet from property line, unless otherwise approved by staff.
• Section 17 Notes Required – clarified access to the property-by-property owners:
• “This restriction includes, but is not limited to, site visits by realtors and cleaning crews, until the TCO/COO is approved and issued by the Building Official.
• When an occupancy permit is revoked due to the scope of work (i.e. Demo, Full site development, remodels over 50% square footage, and/or any scope of work that deems the property uninhabitable), Property owners and their guests may access their property outside of construction hours, subject to notification to the Atherton Police Department prior to access. Non-emergency phone number is (650) 688-6500.”
DISCUSSION
The amendment establishes a framework for requiring, reviewing, approving, implementing, and enforcing a project-specific CMOP. A CMOP is required for projects identified in the applicable scope-of-work matrix or otherwise required by the Building Official. When required, the approved CMOP becomes part of the construction documents and building permit conditions.
The standard CMOP Agreement supplements the Code and sets expectations for construction, parking and traffic management, site access and safety, cleanliness, tree protection, signage, deliveries, neighbor notifications, responsible site contacts, and compliance. On-site parking is prioritized; construction-related vehicles must use parking authorized by the approved CMOP or an approved alternate parking plan. Enforcement may include administrative citations, applicable fines, and Stop Work Orders where authorized. The Municipal Code and controlling law govern in the event of any conflict.
The proposed amendments and supporting materials are intended to reduce construction impacts on neighboring properties and improve the clarity and consistency of permit administration and enforcement.
ENVIRONMENTAL ANALYSIS
The approval of this Ordinance and corresponding template CMOP Agreement are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15309, which consists of activities limited to inspections to check for performance of an operation, or quality, health, or safety of a project.
Ordinance Second Reading – MC Section 15.40.152
October 21, 2026
This Ordinance and corresponding Agreement are further exempt pursuant to section 15332.
FISCAL IMPACT
Staff does not anticipate significant additional net costs to the Town from adoption of the Section 15.40.152 amendment and approval of the standard template CMOP Agreement.
The changes are intended to improve administration and enforcement of existing construction regulations.
COUNCIL ACTION
By approving this Consent Calendar item, the City Council will waive the second reading, adopt the ordinance amending AMC Section 15.40.152, and approve the standard template CMOP Agreement.
ATTACHMENTS
1. Proposed ordinance amendment to AMC Section 15.40.152, Construction Management and Operations Plan (CMOP)
2. Standard template Construction Management and Operations Plan Agreement
3. Scope of Work CMOP Guidelines/Matrix
4. Standard Parcel CMOP Sample (used for CMOP plan review)
5. Flag Lot CMOP Sample (used for CMOP plan review)
Attachment 1
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING SECTION 15.40.152 OF THE ATHERTON MUNICIPAL CODE
REGARDING THE CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN WHEREAS, on June 3, 2026, the City Council held a Study Session where it discussed and gave directions to staff on ways to better manage and mitigate the various negative impacts of multiple ongoing and projected large-scale construction projects within the Town by strengthening the existing Construction Operations and Parking Plan in Section 15.40.152 of the Atherton Municipal Code.
WHEREAS, on July 21, 2026, a Stakeholder’s Meeting was held with contractors, staff, residents, property owners, and developers to obtain feedback and suggestions on how to best manage the negative impacts resulting from their construction operations, and how they perceived some of the Town staff’s proposed processes and procedures would affect them.
WHEREAS, on September 16, 2026, the City Council held a duly noticed public hearing as prescribed by law to introduce and consider the first reading of the amendment of Section
15.40.152 of the Atherton Municipal Code, and receive public comment.
WHEREAS, on October 7, 2026, the City Council held a duly noticed public hearing as prescribed by law to consider the second reading of the amendment of Section 15.40.152 of the Atherton Municipal Code, and receive public comment.
WHEREAS, on October 21, 2026, the City Council held a duly noticed public hearing as prescribed by law to waive the second reading of the amendment of Section 15.40.152 of the Atherton Municipal Code, and consent to the amendment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton that Section 15.40.152 of the Atherton Municipal Code shall be hereby amended, based on the findings, supported by substantial evidence in the record, as follows:
The City Council of the Town of Atherton does hereby ordain as follows:
SECTION 1. RECITALS. The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.
SECTION 2. AMENDMENT TO CODE. Section 15.40.152, "Construction Management and Operations Plan (CMOP)", is hereby amended to the Atherton Municipal Code to read as follows:
15.40.152 Construction Management and Operations Plan (CMOP).
A. If the proposed project is identified by its scope of work through a matrix accompanying the Construction Management and Operations Plan (CMOP), or when otherwise required by the
Attachment 1
Building Official based upon the nature, scope, location, or anticipated construction operations of the project, the property owner or developer and/or the contractor identified on the applicable building permit application shall prepare and submit a CMOP to the Building Department. The Building Department shall maintain and make available a list of scopes of work requiring a CMOP.
B. When required, the CMOP shall be included with the initial construction plan submittal as a separate, dedicated plan sheet and shall address all applicable requirements of the CMOP Agreement adopted by the City Council. If the requirement for a CMOP is identified during plan review, the CMOP shall be submitted prior to permit issuance.
C. The CMOP shall be reviewed and approved by the Building Official or designee and shall become part of the approved construction documents and the condition of the applicable building permit.
D. When a CMOP is required, the provisions in the CMOP Agreement and the specific CMOP approved for the project shall constitute an agreement between the Town, the property owner or developer, and the contractor identified on the applicable building permit regarding the management and operation of the construction site. The property owner or developer and contractor shall acknowledge and agree to comply with the approved CMOP and the CMOP Agreement prior to issuance of the building permit.
E. The approved CMOP and CMOP Agreement shall be binding conditions of the building permit and shall be implemented, maintained, and complied with for the duration of the project until the applicable building permit has been finalized by the Town. A change in property ownership, contractor, or other responsible party shall not terminate or otherwise relieve the project of compliance with the approved CMOP or the CMOP Agreement . The Building Official or designee may require acknowledgment of the CMOP and the CMOP Agreement by a successor property owner, developer, or contractor as a condition of continued construction activity.
F. The Building Official or designee may require revisions to an approved CMOP based on changes in site or surrounding area conditions, project phasing, scope of work, construction operations, or other conditions affecting the management, safety, or operation of the construction site. Any required revision shall become part of the approved CMOP and shall be subject to the same requirements and conditions as the original approval.
G. Nothing in an approved CMOP or the CMOP Agreement shall supersede, replace, waive, or modify any requirement of this Chapter, the Atherton Municipal Code, or other applicable law.
In the event of a conflict or inconsistency, the applicable provisions of the Atherton Municipal Code or other controlling law shall govern.
H. Failure to comply with the approved CMOP or the CMOP Agreement constitutes a violation of the conditions of the building permit and may result in enforcement action as authorized by
Attachment 1
this Chapter and the Atherton Municipal Code, including but not limited to administrative citations, applicable fines, and/or issuance of a Stop Work Order.
SECTION 3: SCOPE. Except as set forth in this Ordinance, all other provisions of the Atherton Municipal Code shall remain in full force and effect.
SECTION 4: SEVERABILITY. The City Council hereby declares it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provision in the Ordinance severable and, if for any reason any sentence, paragraph, or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.
SECTION 5: NO MANDATORY DUTY. This Ordinance is not intended to and shall not be construed or given effect in a manner that imposes the City or other officer or employee thereof a mandatory duty of care towards persons and property within or without the City, so as to provide a basis of civil liability for damages, except as otherwise imposed by law.
SECTION 6: EFFECTIVE DATE. This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
Introduced on the 21st of October 2026.
Passed and adopted as ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of ___ 2026 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
______________________________
STACY HOLLAND, MAYOR
ATTEST:
_____________________________
ANTHONY SUBER, CITY CLERK
CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 1 Town of Atherton Building Department
80 Fair Oaks Ln., Atherton, California 94027 | (650) 752-0560 Project Address: Building Permit
No.(s):
Property Owner(s): __________________________________ _______________________________________ Contractor(s): ____________________________________ _______________________________________ AGREEMENT ACKNOWLEDGMENT. This document is formatted for review, acknowledgment, initials, and execution by the Property Owner, Contractor, and Town. Initialing each principal section confirms review of that section; signatures at the end confirm acknowledgment of and agreement to the approved CMOP as a whole.
SECTION 1. Atherton Municipal Code Chapter 15.40 and Construction Management Operations Plan Agreement
Owner Initials ________ Contractor ________
Governing Authority.
• The provisions in this Construction Management and Operations Plans (CMOP) Agreement are intended to implement and supplement the construction requirements established by Chapter 15.40 of the Atherton Municipal Code (AMC).
• Nothing in these provisions shall supersede, replace, waive, or otherwise modify any requirement of Chapter 15.40 or any other applicable provision of the AMC.
• In the event of a conflict or inconsistency between these provisions and the AMC, the requirements of the AMC shall control.
CMOP as an Agreement.
• When a CMOP is required by the Building Official, the final CMOP shall constitute an agreement between the property owner, the contractor identified on the building permit, and the Town regarding the construction management and operational requirements applicable to the project. • The property owner and contractor shall review, acknowledge, and sign the CMOP Agreement prior to issuance of the applicable building permit.
• By signing the CMOP Agreement, the property owner and contractor acknowledge that they have reviewed and understand the applicable requirements and agree to implement, maintain, and comply with the approved CMOP for the duration of the construction project.
• The approved and signed CMOP shall become part of the approved construction documents and shall remain applicable until completion of construction.
• Prior to the transfer, sale, or conveyance of Property, Property Owner shall provide at least 30-days advance written notice to the purchaser of the Property of this CMOP and the new property owner’s requirement to enter into a new CMOP.Approval of a CMOP does not authorize any activity otherwise prohibited by the AMC or other applicable law, nor does it waive the requirement to obtain any other permit, approval, or authorization required by the Town.
CMOP as a Condition of Permit Issuance.
• The approved and signed CMOP Agreement shall be a condition of the applicable building permit. Compliance with the CMOP Agreement shall be required for the duration of the project and until construction is completed.
Violations and Enforcement.
• Failure to comply with an approved CMOP Agreement constitutes a violation of the conditions of the building permit and may result in enforcement action, including administrative citations and applicable fines and/or issuance of a Stop Work Order (SWO), as authorized by Chapter 15.40 and other applicable provisions of the Atherton Municipal Code.
SECTION 2. Purpose, Submittal, and Applicability – Construction Management and Operations Plan (AMC 15.40.152)
Owner Initials ________ Contractor ________
Purpose.
The Construction Management and Operations Plan (CMOP) establishes project-specific construction management requirements and shall be reviewed and approved as part of the building permit process. Once approved, the CMOP and, when required, the CMOP Agreement shall become part of the approved construction documents and the public record.
Submittal Instructions/Requirements.
• The CMOP shall address, at a minimum, the applicable requirements outlined in this Agreement.
CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 2 • When a CMOP is required, the CMOP plan set shall be provided on a separate plan sheet titled “CMOP” and identified in the permit set Sheet Index and submitted through the Permit Portal (emailing plans for review is prohibited).
• A plan set submitted without the required CMOP will be considered incomplete and rejected by the Permit Technician.
• The CMOP shall be reviewed and approved by the Building Official or designee prior to permit issuance. • Example CMOP Plan Sheets are available on the Town website for reference.
Applicability.
• CMOP requirements shall be determined in accordance with Atherton Municipal Code Chapter 15.40 and the Town’s current Scope of Work CMOP Requirement Matrix and applicable definitions. • The Matrix identifies construction and permit scopes requiring a CMOP Plan Sheet, CMOP Agreement, or both. • Applicants, property owners, and contractors shall review the Matrix and applicable definitions to determine the CMOP requirements for the proposed scope of work.
• When a project includes multiple scopes of work, all applicable CMOP requirements shall be incorporated into the approved construction documents as required by the Building Official or designee. • Consistent with Chapter 15.40, the Building Official or designee may require a CMOP based on the nature, scope, location, or anticipated construction operations of a project, including when a particular scope of work is not specifically identified in the Matrix.
SECTION 3. Administrative Penalties/Citation Fines (15.40.180) Owner Initials ________ Contractor ________
• Activities conducted in violation of the approved CMOP, the Atherton Municipal Code (AMC), and/or this Agreement may result in enforcement action, including but not limited to administrative citations, fines, Stop Work Order(s), and/or legal action against the Owner and Contractor. A Stop Work Order (SWO) may also be issued for violations involving life, safety, or health concerns, or when progressive enforcement is warranted due to multiple violations.
Fines for construction-related violations are as follows:
(1) A fine not exceeding one hundred thirty dollars ($130) for a first violation. (2) A fine not exceeding seven hundred dollars ($700) for a second violation of the same ordinance within one year of the date of the first violation.
(3) A fine not exceeding one thousand three hundred dollars ($1,300) for each additional violation of the same ordinance within one year of the date of the first violation.
SECTION 4. Heritage Trees and Tree Protection (TPZ)
Owner Initials ________ Contractor ________
All projects must comply with the requirements of Chapter 8.10 of the Atherton Municipal Code relating to the Removal of and Damage to Heritage Trees.
• All Heritage Trees (HT) on the subject property shall be shown on the CMOP, with the diameter at breast height (DBH) identified for each tree. DBH is measured 4 feet 6 inches (54 inches) above natural grade. • All Heritage Trees within 15 feet of the property lines shall be located on the plan with the tree’s diameter labeled, including trees on neighboring properties and in the public right-of-way (PROW). • Heritage Trees in the PROW shall be protected with hay wattles or 2x4 board protection to the satisfaction of the Town Arborist. Tree protection fencing shall not extend into the PROW beyond the private property line. • Vehicles shall not park within 6 feet of a protected Heritage Tree in the PROW. Contractor shall install temporary delineators that are not considered obstructions or a danger to the public (i.e. cones, striping, etc.) to advise vehicle operators where the boundary of the 6 foot distance is from the tree. • Construction parking and storage on private property shall remain outside tree protection zones/fencing and outside tree drip lines as applicable.
SECTION 5. Construction Entrances and Access
Owner Initials ________ Contractor ________
• All pedestrian and vehicle construction entrances/gates shall be shown on the CMOP. • Each point of ingress/egress shall have a yellow construction sign issued by the Town Building Department. • If an existing paved driveway is maintained during construction, temporary access will not be required. • For any vehicle or equipment access point that is not an existing paved driveway maintained during construction, a temporary construction driveway shall be installed using base rock or another material approved by the Building Official. The temporary driveway shall begin at the edge of pavement and extend a minimum of 100 feet into the property to reduce dust and mud tracking. An existing paved driveway that remains in use during construction may satisfy this requirement.
• Rumble grids, track mats, composite mats, or other materials approved by the Building Official may be used as part of the construction entrance treatment.
CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 3 • If using base rock, minimum 3-inch base rock is required. • The Town may require additional signs, delineators, flag personnel, and other traffic-control measures deemed necessary for safety. The Owner or Contractor may propose, or the Building Official may require temporary fencing to restrict additional access points.
SECTION 6. Construction Fencing and Screening
Owner Initials ________ Contractor ________
Construction fencing is required for full-site construction, demolition, accessory structures, ADUs, pool/spa work, major alterations/additions with exposed framing, and other work as determined by the Building Official. • Fencing shall be shown on the CMOP for all sides of the property. • Construction fencing shall be 6 feet high.
• Front (and side, when on a corner or curved lot) fencing shall be a minimum of 6 feet from the edge of the improved portion of the roadway (asphalt).
• Existing/permanent fencing may be used; taller existing fencing within the property may be used when permitted through the Building Department.
• Temporary fencing, including cyclone fence panels, may be used. • Vegetation screening 6 feet or higher may serve as visual screening only where site security is maintained by fencing or another secure barrier that prevents access through the vegetation. • Where no fence exists between neighboring properties, screened construction fencing shall be maintained for the duration of the project.
• Fence screening shall be maintained on all sides of the property to shield the jobsite from public view as much as possible.
• Fencing must be kept upright and secured at all times. Screen, mesh, fabric, or other materials used to shield the public view shall always remain intact and complete without rips, tears, frays, or unattached corners/edges.
SECTION 7. Setbacks, Construction Offices/Trailers, and Sanitary Facilities Owner Initials ________ Contractor ________
Side, rear, and front setbacks shall be shown on the CMOP. • Side and Rear Setbacks: Maintain a 10-foot setback. No storage is permitted within side or rear setbacks where the setback abuts a shared property line with a neighbor. • Sanitary facilities & Construction Trailers: shall be at least 10 feet from the side and rear property lines. • Front Setback: Maintain a 20-foot setback. Vehicle parking and storage is permitted within the front setback. See exceptions below.
• No items shall not be located or stored within tree drip lines/tree protection areas. • Sanitary facilities & Construction Trailers. Shall be located 20 feet back from the front property line, unless otherwise approved by staff. They shall be located out of neighboring/public views as much as possible, shall not be placed in the PROW, and shall be accessed from a paved or rocked road or driveway. • Screening. Where vegetation screening 6 feet or higher shields a sanitary facility or construction office/trailer from public view, alternative placement may be considered by staff on a case-by-case basis.
SECTION 8. General Construction Parking and Public Right-of-Way (PROW) Parking Owner Initials ________ Contractor ________
The CMOP shall identify sufficient parking to accommodate the anticipated number of construction personnel and construction-related vehicles associated with the project. All construction-related parking shall comply with AMC Section
15.40.040, the approved CMOP, and the following requirements. Parking within the public right-of-way (PROW) is permitted only when authorized by the Building Official or designee in accordance with AMC Section 15.40.040. • Designated Construction Parking.
o The CMOP shall identify the location and configuration of all proposed construction-related parking, including on-site parking, authorized PROW parking, and any parking provided through an approved Alternate Parking Plan.
o Construction personnel shall park only within the designated construction parking areas identified in the approved CMOP or Alternate Parking Plan.
o Construction-related vehicles shall not park elsewhere within the surrounding neighborhood for the purpose of circumventing the parking limitations established by the AMC, approved CMOP, or Alternate Parking Plan. • Construction-Related Vehicles.
o For purposes of these requirements, construction-related vehicles include workers' personal vehicles, contractors' and subcontractors' vehicles, delivery and pickup vehicles, vehicles used to transport construction equipment or materials, and vehicles used for construction activities (e.g., Bobcats, bulldozers, dump trucks, loaders, excavator, backhoe, crane, concrete mixer, etc.). • On-Site Parking. Page 193 of 307
CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 4 o On-site construction parking shall be located entirely within the property lines of the construction site and outside all tree protection zones and tree protection fencing. o All available approved on-site parking shall be utilized before overflow parking occurs within the PROW. • Parking Surface and Access.
o Designated construction parking areas and access drives shall be rocked where they are not otherwise paved. o Rocked areas shall be maintained as necessary to provide suitable access and minimize dirt, mud, gravel, and debris from being tracked onto the public roadway.
• Carpooling and Transportation Reduction.
o Carpooling, vanpooling, and other methods of transportation that reduce construction-related vehicle traffic and parking impacts within the Town are strongly encouraged. o Workers are encouraged to carpool from designated off-site locations when appropriate to reduce construction-related parking impacts.
• Authorized PROW Parking.
o Where construction-related parking within the PROW is authorized under AMC Section 15.40.040, parking shall be limited to the frontage of the construction site and on the same side of the street as the project, unless an Alternate Parking Plan or other arrangement is approved by the Building Official or designee. o PROW parking shall be limited to the locations, scope of work/square footage, and conditions identified in the approved CMOP or Alternate Parking Plan.
o Passenger vehicles shall be prioritized for authorized PROW parking. Construction vehicles, machinery, and equipment shall be parked or stored on the construction site whenever feasible. o Authorization for PROW parking does not authorize the storage or staging of construction vehicles, equipment, materials, machinery, or other items within the PROW unless separately authorized by the Building Official or designee and any other permit required by the AMC has been obtained. • Vehicle Positioning Within the PROW.
o Construction-related vehicles authorized to park within the PROW shall park parallel to the roadway, in the lawful direction of travel, and in a manner that minimizes encroachment into the traveled portion of the roadway.
o Vehicles shall be positioned so as not to obstruct or interfere with traffic circulation, emergency access, driveways, pedestrian or bicycle travel, drainage facilities, or required sight distance. • Corner Daylighting and Visibility.
o Required corner daylighting and visibility areas shall be maintained clear and unobstructed throughout the duration of construction.
o No construction-related vehicle, equipment, material, or other obstruction shall be placed or maintained in a location that interferes with required visibility at an intersection, driveway, crosswalk, sidewalk, or other area where adequate sight distance is necessary.
o Construction parking shall be arranged to preserve adequate visibility for motorists, bicyclists, and pedestrians.
• Fire Hydrants and Emergency Access.
o Construction-related vehicles shall maintain required clearance from fire hydrants and other emergency facilities.
o Contractors are responsible for maintaining applicable fire and emergency-access requirements and for installing signs or other measures when required by the Town or Fire Department. o For streets designated as Fire Lanes or otherwise necessary for emergency vehicle access, the most restrictive applicable parking and access requirements and restrictions shall apply. o Emergency vehicle access shall be maintained at all times. • Most Restrictive Standard Applies.
o Where multiple parking, roadway-clearance, emergency-access, or safety requirements apply to the same location, the most restrictive applicable requirement shall govern. o Approval of PROW parking through a CMOP or Alternate Parking Plan does not authorize parking or other activity otherwise prohibited by applicable law, the Atherton Municipal Code, or other Town requirements. • Construction Parking Signs.
o Where PROW parking is authorized, the contractor shall install and maintain Town-approved signs identifying the areas in which construction-related vehicles are permitted to park. o Parking signs shall identify the project address, the telephone number of the qualified superintendent/site safety director, and the following:
“CONSTRUCTION PERSONNEL PARKING ONLY
7:30 A.M. – 5:00 P.M.
MONDAY – FRIDAY
EXCLUDING HOLIDAYS”
o Required parking signs shall remain posted, visible, and legible for the duration of the authorized PROW parking and are to be provided at the expense of the contractor/property owner. Page 194 of 307 CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 5 • Construction Parking Passes.
o Parking passes shall be issued at the contractor's expense for each construction-related vehicle authorized to park within the PROW at the project site or at an approved alternate parking location. o Each authorized vehicle shall display the required Town-issued or Town-approved parking pass while parked in an authorized construction parking area.
o A parking pass authorizes parking only in the location and during the hours approved for the associated construction project.
• Alternate Parking Arrangements.
o When finished landscaping or other site-specific circumstances prevent continued use of required on-site construction parking, an Alternate Parking Plan shall be submitted to and approved by the Building Official or designee before construction personnel utilize an alternate parking location. o The Alternate Parking Plan shall identify the proposed parking location, number of vehicles, and any transportation or traffic-control measures necessary to accommodate the proposed parking. o When alternate parking is proposed on private property or property not controlled by the permittee, written authorization from the property owner or other authorized party shall be provided to the Town before the parking location is used.
o The Building Official or designee may approve, conditionally approve, or deny an Alternate Parking Plan based on site-specific conditions.
o An approved Alternate Parking Plan may be rescinded at any time during construction by the Building Official or designee, or by the property owner or other party who authorized use of the alternate parking location.
Upon revocation, construction personnel shall discontinue use of the location and comply with any replacement parking arrangements approved by the Town.
o Any approved alternate parking arrangement shall protect public safety, maintain emergency and residential access, preserve traffic circulation, and minimize impacts upon neighboring properties. o Upon completion, expiration, or revocation of an Alternate Parking Plan, all construction-related vehicles, materials, signs, barriers, and other items associated with the parking arrangement shall be removed. o Any public property or public right-of-way altered or damaged as a result of the alternate parking arrangement shall be restored in accordance with AMC §15.40.050, Public Property, to its original condition or otherwise to the satisfaction of the City Manager or designee.
o When alternate parking is located on private property, the contractor shall be responsible for restoring the property as required by the property owner or other party who authorized its use. • Compliance and Enforcement.
o The property owner and contractor are responsible for ensuring compliance with AMC Section 15.40.040, the approved CMOP, and any approved Alternate Parking Plan. o Parking outside an authorized area or failure to comply with applicable parking, emergency-access, signage, or safety requirements may result in enforcement action, including but not limited to administrative citations, applicable fines, issuance of a Stop Work Order (SWO), and/or legal action as authorized by the Atherton Municipal Code.
o The Town shall not be responsible for costs incurred by the property owner, contractor, subcontractor, or other party resulting from the issuance of a Stop Work Order.
SECTION 9. Special Parking Conditions
Owner Initials ________ Contractor ________
Parking Near Other Active Construction Projects.
• When construction-related parking within the PROW conflicts with or overlap parking associated with another active construction project, the availability and allocation of PROW parking shall be evaluated by the Town on a case-by-case basis. The Town reserves all rights to modify previously-approved PROW parking if deemed appropriate by the Building Official or designee. The determination shall consider the scope and duration of each project, available roadway and frontage, traffic circulation, emergency access, and applicable Fire Code requirements.
• The Town may impose additional parking restrictions or require an Alternate Parking Plan when necessary to prevent conflicts between active construction projects. Additional procedures for the allocation, designation, and identification of construction parking are addressed in Section 12.
SECTION 10. Alternate Parking Plans - Required
Owner Initials ________ Contractor ________
• Off-site private property. When construction parking cannot be accommodated on the subject property, use of other private property requires an Alternate Parking Plan. • Vacant lots. Parking on a vacant lot is not permitted under current zoning regulations. • Cul-de-sacs. Parking limited to the frontage of the subject property may be considered on a case-by-case basis.
An Alternate Parking Plan may be required.
CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 6 • Restricted Parking Areas. When available construction parking is limited due to roadway width, existing parking conditions, traffic circulation, or other site-specific conditions, the Town may require designated construction parking spaces to be temporarily striped, marked, or otherwise visibly identified within the approved property frontage. All construction-related vehicles shall park only within the designated spaces for the duration of the project. Parking outside an approved or designated construction parking area may result in administrative citations, a Stop Work Order (SWO), towing, or other applicable enforcement action. • Flag Lots. Construction-related parking on a public street or within the PROW is prohibited for flag-lot construction projects. If all construction-related parking cannot be accommodated on the project site, an Alternate Parking Plan shall be submitted and approved before the CMOP may be approved. At the contractor’s expense, signage shall be installed and maintained at the driveway or construction site entrance clearly stating that construction-related street parking is prohibited. The signage shall remain in place for the duration of the project.
SECTION 11. No-Parking Signs
Owner Initials ________ Contractor ________
• At the discretion of the Police Chief or designee, to protect health and safety, or if the contractor fails to properly implement the CMOP, the Police Chief or designee may require the owner and/or contractor to post no-parking signs along streets at 100-foot intervals for 500 feet on both sides of the street from the project. The signs shall state that parking is prohibited except for residents and their guests as authorized by California Vehicle Code Section 22507. The owner and/or contractor shall bear the cost of the signs.
SECTION 12. Construction Signage
Owner Initials ________ Contractor ________
• Town issued Signage: A yellow Town construction sign shall be posted at every pedestrian or vehicle Ingress used by workers and shall remain visible until finalization of all open permits. Where a Certificate of Occupancy (COO) has been revoked due to any reason, the sign shall remain in place after issuance of a Temporary Certificate of Occupancy (TCO) until final COO approval and issuance. • Contractor Identification Signage. All contractor identification signage shall comply with the requirements of Atherton Municipal Code Chapter 15.36, including applicable requirements for sign size, location, placement, design, and display.
o Construction Sign Standards sheet is included in the Permit Issuance Packet, and available on the Town website.
• Construction site signage for the public must include the following (at a minimum):
o (1) site address; (2) permit issue date and permit number(s); (3) permitted work hours; (4) general project description; (5) contractor name and license number; (6) Project Manager name, phone number, and email; (7) Site Manager name, phone number, and email; (8) Building Department contact information; (9) Fire Department contact information; and (10) Police Department contact information. ▪ Example signage available on the Town website.
SECTION 13. Site Safety Director
Owner Initials ________ Contractor ________
Site Safety Director is an individual designated by owner or contractor responsible for managing the site safety plan, enforcing construction and fire-safety provisions, enforcing construction parking requirements, monitoring site emergencies, ensuring hazard compliance, and executing the written Site Safety Plan. • Site Safety Director (or an Assistant Site Safety Director approved by the Building Official or designee) must be on site at all times during construction activity. Failure to have Site Safety Director or Assistant Site Safety Director on site may result in a SWO.
• The Site Safety Director’s name and phone number shall be listed on the construction sign.
SECTION 14. Debris Boxes, Construction Material Storage, and Waste Management Owner Initials ________ Contractor ________
All properties in Atherton are required to follow the GreenWaste regulations in AMC Chapter 18. • When a debris box is used for construction and demolition (C&D) activities, it shall be issued by GreenWaste and located entirely on private property, outside the public ROW, with access from a paved or rocked road or driveway, per requirements of AMC Chapter 18.
• An on-site area shall be designated for construction material storage and shown on the CMOP. • Storage shall not be located within tree drip lines/tree protection areas or in prohibited side/rear setback areas described above.
• Waste not associated with construction and demolition shall be stored in closed or covered trash, recycling, or yard-waste bins issued by GreenWaste for the subject property. • Bins shall be placed at the curb no earlier than 24 hours before collection and shall be removed no later than 24 hours after collection.
CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 7 Site Security and Cleanliness. Construction sites shall be maintained in a clean, safe, and orderly condition throughout the duration of the project. Construction-related debris, waste, dirt, materials, trash and other items visible from or located within the PROW shall be removed or properly contained on a daily basis and prior to the close of construction activities each day.
• The construction site shall be secured at the end of each workday and whenever the site is unattended. Where gates or other controlled access points are provided, they shall be closed and locked to prevent unauthorized access. Construction materials, tools, equipment, and debris shall be appropriately stored or secured and shall not obstruct or encroach into the PROW unless specifically authorized by the Town via an approved Encroachment Permit.
Authorized Town Access. For the duration of the project, current gate access codes, lock combinations, and other reasonably necessary information to access secured areas of the construction site shall be provided to the Atherton Police Department and Building Department. Such access information shall be used only by authorized Town personnel acting within the scope of their official duties, including inspections, code enforcement, emergency response, and other lawful Town functions related to the property or construction project. • Providing access information does not authorize entry for purposes unrelated to official Town business. Any change to a gate code, lock combination, or other access method shall be promptly provided to both departments to ensure that authorized Town personnel maintain necessary access for the duration of the project.
SECTION 15. Clean-Up Area, Best Management Practices (BMPs), and Grading, Drainage, and Sediment Control
Owner Initials ________ Contractor ________
• When concrete forms or trucks, paint brushes, plastering tools, or similar equipment are cleaned on-site, the CMOP shall identify a designated clean-up area and the area shall be posted with appropriate signage. The cleanup area shall not be located beneath a tree canopy or within a proposed planting area. Runoff shall be contained, and waste shall be managed and disposed of in accordance with Best Management Practices (BMPs) acceptable to the Regional Water Quality Control Board.
• Grading, Drainage and Sediment Control: All construction activities shall comply with the applicable grading, drainage, erosion, and sediment-control requirements of Atherton Municipal Code Chapter 8.54, Grading, Drainage and Sediment Control, throughout the duration of construction.
SECTION 16. Construction Deliveries, Traffic, Servicing, and Site Access Owner Initials ________ Contractor ________
The following standards apply to construction-related deliveries, pick-ups, truck movements, worker arrivals, servicing, traffic control, and use of the PROW:
• Hours of Operation.
o Construction activities, deliveries, pick-ups, and servicing of on-site facilities or equipment, including debris boxes and sanitary facilities, shall occur only Monday through Friday, between 8:00 a.m. and 5:00 p.m. o Activity outside of these days or hours is prohibited unless expressly authorized by an approved Exemption Permit. • Worker Arrival and Pre-Job Parking.
o Workers and other construction-related personnel shall not arrive at the project site or park, wait, assemble, or stage at or near the project site before 7:30 a.m.
o Limited temporary pre-job parking may be available at designated Town facilities, including the Town Center and Holbrook-Palmer Park, for workers who arrive before 7:30 a.m. o Town facilities may be used only for temporary pre-job parking while workers wait to proceed to the construction site.
o Town facilities shall not be used for all-day construction parking, construction vehicle or equipment storage, material loading or transfer, or as an alternative to required on-site or approved off-site construction parking.
Workers shall remove/relocate their vehicles from the Town Center and Holbrook-Palmer Park no later than 8:00 a.m.
o Use of Town facilities is subject to availability and any posted restrictions. • Approved Site Access and Traffic Control.
o Construction deliveries, pick-ups, truck movements, and servicing shall use the access location or route identified in the approved CMOP.
o Appropriate traffic-control measures shall be provided whenever necessary to safely accommodate constructionrelated vehicle movements. o Traffic-control measures may include signs, cones, delineators, barricades, flaggers, or other appropriate devices. o Emergency access and safe passage for motorists, bicyclists, and pedestrians shall be maintained at all times. • Delivery, Pick-Up, and Servicing Operations.
o Vehicles delivering or picking up construction materials, supplies, equipment, machinery, debris, or other construction-related items shall be loaded and unloaded entirely on the construction site whenever feasible. o Loading, unloading, or servicing within the PROW is permitted only when authorized by the Town and shall comply with the approved CMOP, applicable permits, and required traffic-control measures. Page 197 of 307 CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 8 o Delivery, pick-up, and service vehicles shall not arrive at, park, wait, queue, or stage at or near the construction site before 8:00 a.m.
o All delivery, pick-up, and servicing operations shall be completed, and associated vehicles shall depart the construction site, no later than 5:00 p.m., unless otherwise authorized by an approved Exemption Permit. • No Vehicle Staging in the PROW.
o Staging, queuing, or waiting by delivery, pick-up, service, or other construction-related commercial vehicles on a public street or within the PROW is prohibited at all times. o Surrounding streets and residential neighborhoods shall not be used as waiting or staging areas for vehicles awaiting access to the construction site.
• Vehicle Idling.
o Engines of delivery, pick-up, and service vehicles shall be shut off upon arrival and shall remain off during loading, unloading, or servicing unless engine operation is reasonably necessary to perform the activity. o Engine operation is permitted when necessary for the functional operation of specialized equipment or to maintain the viability of transported materials, including concrete mixer trucks. o Engines shall not be operated longer than reasonably necessary for the permitted purpose. • Roadway and PROW Cleanliness.
o Streets and public rights-of-way adjacent to or affected by construction shall be maintained in a clean, safe, and unobstructed condition.
o Dirt, mud, gravel, debris, nails, screws, and other construction-related materials or hazards deposited or tracked into the roadway or public right-of-way (PROW) shall be removed promptly. At any time during construction, the Building Official or designee may require the use of magnetic sweeping or other appropriate equipment to identify and remove nails, screws, or other hazardous or nuisance debris from the roadway or PROW. o At a minimum, all construction-related debris and hazards shall be removed from the roadway and PROW by the close of construction activities each day.
• Storage and Equipment in the PROW.
o Construction materials, equipment, machinery, lifts, vehicles, debris boxes, storage containers, or similar items shall not be stored, staged, or left within the PROW unless specifically authorized by the Town. o When PROW use is approved, any permit, placard, notice, or other authorization required by the Town shall be conspicuously posted or displayed at the construction site for the duration of the approved use. o No approved use of the PROW shall obstruct or unreasonably interfere with emergency access, traffic circulation, pedestrian or bicycle travel, drainage, driveway access, required sight distance, or other lawful use of the PROW. • Responsibility for Compliance.
o The property owner and contractor are responsible for scheduling and coordinating worker arrivals, deliveries, pickups, servicing, truck movements, parking, and use of the PROW in accordance with the approved CMOP and these requirements.
o The contractor shall communicate applicable construction hours, arrival times, access, staging, parking, trafficcontrol, and PROW requirements to workers, subcontractors, vendors, suppliers, haulers, and service providers before they arrive at the construction site.
SECTION 17. Notes Required on the CMOP Plan Sheet Submittal Owner Initials ________ Contractor ________
At minimum, include the following notes on the CMOP plan sheet (copy and paste to the plan sheet):
• Construction, inspections, deliveries/pick-ups, and servicing of any item on-site shall be permitted only Monday through Friday, from 8:00 a.m. to 5:00 p.m.
• No work or site access of any nature, including but not limited to hauling or heavy equipment activity, shall be permitted on Saturdays, Sundays, or holidays.
• This restriction includes, but is not limited to, site visits by realtors and cleaning crews, until the TCO/COO is approved and issued by the Building Official.
• When an occupancy permit is revoked due to the scope of work (i.e. Demo, Full site development, remodels over 50% square footage, and/or any scope of work that deems the property uninhabitable), Property owners and their guests may access their property outside of construction hours, subject to notification to the Atherton Police Department prior to access. Non-emergency phone number is (650) 688-6500. • All construction personnel shall park only in areas approved by the CMOP and shall comply with tree-protection, setback, ROW, and alternate-parking requirements.
• All approved construction entrances, fencing/screening, Heritage Trees and tree protection, parking areas, storage areas, sanitary facilities, debris boxes, clean-up areas, and required signage shall be maintained for the duration required by the approved CMOP.
SECTION 18. Exemption Permits for Construction Activity Outside Permitted Hours Owner Initials ________ Contractor ________
Construction-related activity outside of otherwise permitted construction days or hours requires an approved Exemption Permit, except for qualifying emergency work as provided below. Page 198 of 307 CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 9 • Issuing Authority.
o Where appropriate and at its discretion, the Atherton Police Department may issue Exemption Permits for construction-related activity outside of permitted construction days or hours. o Exemption Permits may be approved, conditionally approved, or denied based on the circumstances of the request.
• Application.
o Applications shall be submitted to the Code Enforcement Division. o Applications may be submitted by email or in person by appointment only. o A complete application for planned work shall be submitted no less than seventy-two (72) hours before the proposed start of the work.
o The application shall be accompanied by the applicable Exemption Permit fee established by the Town's current fee schedule.
o Applicants shall comply with all application procedures, required information, and instructions contained on the Town's Exemption Permit application form.
o An application is not an authorization to perform work outside of otherwise permitted construction days or hours.
The Exemption Permit must be approved before the specially requested construction-related activity begins. • 300-Foot Property Notification.
o For planned work, the contractor shall provide advance notification to all properties located within three hundred (300) feet of the property line of the construction site. Additionally, the approved permit shall be posted at the entrance of the job site for the public to view.
o The notice shall include, at a minimum:
▪ Construction site address;
▪ Date of the exempted work;
▪ Approved hours of work;
▪ General description of the work or activity; and
▪ Name and telephone number of the contractor or other responsible contact person. o Required notification shall be completed before commencement of the exempted work and in accordance with any additional instructions contained on the Exemption Permit application or provided by the Code Enforcement Division.
o The Town may require documentation demonstrating that the required notification was completed. • After-Hours or Staff-Unavailable Approval.
o When Code Enforcement staff are unavailable, the Atherton Police Department Watch Commander or Sergeant is authorized to review and approve an Exemption Permit. o Such applications may be submitted in person at the Atherton Police Department public counter. o Applications submitted through the Watch Commander or Sergeant remain subject to all applicable permit requirements, fees, advance-submittal requirements for planned work, and neighborhood-notification requirements.
• Conditions of Approval.
o Town staff may impose reasonable conditions on an Exemption Permit to protect public safety and minimize impacts to surrounding properties.
o Conditions may address:
▪ Dates and hours of work;
▪ Type or scope of activity;
▪ Equipment and vehicles;
▪ Deliveries and pick-ups;
▪ Parking and staging;
▪ Traffic control;
▪ Site access;
▪ Noise-generating activity;
▪ Neighborhood notification; and
▪ Other site specific measures determined necessary by the Town. • Scope of Permit.
o An Exemption Permit authorizes only the specific date, hours, activity, and conditions stated in the approved permit.
o Approval does not authorize unrelated construction-related activity outside of permitted hours. o Approval of one Exemption Permit does not constitute or guarantee approval of any subsequent request. o Activity outside the scope, date, hours, or conditions of the approved permit constitutes unauthorized construction-related activity.
• Emergency Work.
o Construction-related activity necessary to address an immediate threat to life, safety, property, essential utilities, or public infrastructure may occur outside permitted construction hours when delaying the work to obtain prior approval would increase or prolong the emergency condition. Page 199 of 307 CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP) AGREEMENT Attachment 2 CMOP Agreement revised 10/2026 Town of Atherton Building Department | Page 10 o The property owner or contractor shall notify the Atherton Police Department as soon as reasonably practical. o Emergency work shall be limited to that reasonably necessary to address, stabilize, and abate the emergency conditions and shall comply with any direction provided by authorized Town personnel.
AGREEMENT ACKNOWLEDGMENT AND SIGNATURES
By signing below, each undersigned party acknowledges that they have reviewed the approved Construction Management and Operations Plan, understand the requirements applicable to the project, and agree to the responsibilities assigned to them under the CMOP and applicable Town requirements. The Property Owner and Contractor agree to implement, maintain, and comply with the approved CMOP for the duration of construction. The Town signature documents approval/acceptance of the CMOP in its official capacity and does not waive or modify applicable law or permit requirements.
Project Address ____________________________________________ Building Permit No. ____________________________________________ CMOP Approval Date ____________________________________________
PROPERTY OWNER
Printed Name: ____________________________________________ Signature: ____________________________________________ Date: ____________________________________________
CONTRACTOR / GENERAL CONTRACTOR
Company: ____________________________________________
Printed Name / Title: ____________________________________________ CSLB License No.: ____________________________________________ Signature: ____________________________________________ Date: ____________________________________________
TOWN OF ATHERTON
Authorized Representative: ____________________________________________ Title: ____________________________________________
Signature: ____________________________________________ Date: ____________________________________________
Attachment 3
TOWN OF ATHERTON
BUILDING DEPARTMENT
Construction Management and Operations Plan (CMOP)
Scope of Work Guidelines & Matrix
Purpose
• This guide explains when a construction permit application requires a CMOP plan sheet, when a CMOP Agreement is also required, and when the project is regulated by Chapter 15.40 without a CMOP. • The CMOP plan sheet is part of the permit plans and shows how construction activity will be managed on the property, including access, parking, staging, deliveries, material storage, and other site operations. • A CMOP Agreement is a separate acknowledgment of the construction-management requirements applicable to the project. Some scopes of work require a CMOP plan sheet but do not normally require a CMOP Agreement. • All construction projects remain subject to applicable requirements of Atherton Municipal Code Chapter 15.40, whether or not a CMOP plan sheet or CMOP Agreement is required. • The Building Official may require additional CMOP review or a CMOP Agreement based on the nature, scope, location, phasing, site conditions, or anticipated construction operations of a particular project.
Definitions
• Substantial Remodel: The renovation of any structure that affects a floor area exceeding twenty percent of the existing floor area or 1,000 square feet, whichever is less, within any 36-month period. When changes are made to building components such as walls, columns, beams and girders, floor or ceiling joists and coverings, roof rafters, roof diaphragms, foundations, piles, retaining walls, or similar components, the floor area of all rooms affected by those changes is included when calculating the affected floor area. Replacement or upgrading of residential roof coverings is not included in this definition.
• Addition: An extension or increase in floor area, number of stories, or height of a building or structure. • Minor Interior Alteration: Interior renovation that does not meet the definition of a Substantial Remodel. This includes replacement of windows that remain the same size and in the same locations as the existing windows. • Full Site Development: New construction of one or more buildings or structures on the same parcel. The project may include associated grading and drainage, swimming pools and spas, fountains, detached garages, vehicular gates and fences, and other approved permanent structures. Concurrent demolition of existing buildings or structures on the parcel may also be included.
• Demolition (Demo): The deconstruction, demolition, or removal of one or more buildings or structures on a parcel.
Full Site Development, Grading & Drainage, and Deferred Submittals • Full Site Development: A CMOP plan sheet and CMOP Agreement are required. The initial plan set must show all known related and deferred scopes of work so the Town can review the overall construction operations for the site. • Grading & Drainage (G&D): A CMOP plan sheet and CMOP Agreement are required. G&D is reviewed under its required permit and plan set, and all known deferred scopes must be shown on the initial plans. • Deferred submittals during an active parent project: When a deferred permit is submitted while the approved Full Site Development or G&D CMOP remains active, the deferred work must be reviewed for consistency with the approved CMOP. The Town may require the parent CMOP to be updated to reflect changes in contractor, parking, staging, access, deliveries, or other site operations.
• Deferred submittals after the parent-project period has passed: A later deferred permit requires its own CMOP plan review and CMOP Agreement. This accounts for the possibility that the contractor performing the deferred work is different from the contractor responsible for the original Full Site Development or G&D work. • Contractor responsibility: When a separate CMOP Agreement is required for a deferred permit, the contractor listed on that permit is responsible for the CMOP requirements and Agreement applicable to that work.
Attachment 3
Permit and CMOP Review Notes
• Demolition: A CMOP plan sheet and CMOP Agreement are required for demolition of a building or structure. When demolition is part of Full Site Development, the demolition operations should be coordinated with the parent CMOP. • Substantial Remodels and Additions: A CMOP plan sheet and CMOP Agreement are required. Related scopes may be coordinated under the same active CMOP when they are part of the same project. • Pools and Spas: New pools and spas require CMOP review and a CMOP Agreement. Limited repair or replaster work requires a CMOP plan sheet but does not normally require a CMOP Agreement. • Fences and Gates: When a building permit is required for a fence, vehicular gate, or pedestrian gate, a CMOP plan sheet is required. A CMOP Agreement is not normally required. • Miscellaneous Landscape Structures (MLS): Permitted structures such as outdoor kitchens, seat walls, fire pits, fountains, water features, flatwork that does not trigger a G&D, and similar improvements require a CMOP plan sheet. A CMOP Agreement is not normally required unless the work is part of a larger project that requires one. • Plumbing, Electrical, and Mechanical Site Work: Exterior or site work requiring plan review also requires a CMOP plan sheet. The CMOP should show affected site areas and, as applicable, access, trenching, equipment, material storage, and staging. A CMOP Agreement is not normally required unless separately triggered. • Generators: A generator installed on an equipment pad does not require a CMOP plan sheet or CMOP Agreement.
A generator enclosed by a structure requires the applicable building permit for the structure, but the generator installation does not by itself trigger CMOP requirements. • WELO: A stand-alone WELO landscape/irrigation submittal does not require a CMOP plan sheet or CMOP Agreement. Applicable landscape and Chapter 15.40 requirements still apply. • Photovoltaic / Solar: A stand-alone photovoltaic or solar permit does not require a CMOP plan sheet or CMOP Agreement. Chapter 15.40 continues to apply to construction activity. • Landscape Screening: Landscape screening is reviewed under its separate plan-set requirements and is not part of the CMOP requirement matrix.
• Projects Without a CMOP: A project that does not require a CMOP is still subject to applicable Chapter 15.40 requirements, including construction hours, parking, deliveries, traffic, site cleanliness, public property, signage, screening, and enforcement.
How to Use the Matrix
• Use the matrix on the following page as the quick-reference sheet for permit intake and public information. • “YES” means the item is normally required for that scope of work. • “NO” means the item is not normally required for that scope of work. • “Chapter 15.40 Only” means no CMOP plan sheet or CMOP Agreement is normally required, but the Town’s construction regulations still apply.
• Where a CMOP plan sheet is required but the Agreement column shows “NO,” the Building Official may still require an Agreement when project-specific conditions warrant additional construction-management controls.
Attachment 3
Attachment 3
TOWN OF ATHERTON – CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP)
SCOPE OF WORK REQUIREMENT MATRIX
Public Quick-Reference Sheet | 9/30/2026
Scope of Work / Permit CMOP Plan Sheet CMOP Agreement
Standard Construction
Regulations Apply in
AMC 15.40
Notes
Full Site Development YES YES NO Show all known deferred/related work on initial plans.
Demolition – building/structure YES YES NO Coordinate with parent CMOP when part of Full Site Development.
Substantial Remodel YES YES NO See definition in CMOP Guidelines.
Addition YES YES NO May be coordinated under a larger active CMOP.
Detached ADU / Garage / Accessory Building YES YES NO Separate permits may be deferred under an active parent CMOP.
Attached ADU / Garage YES YES NO Generally treated as an addition.
Grading & Drainage (G&D) YES YES NO Always requires both. Show known deferred work on initial plans.
New Pool / Spa YES YES NO If deferred, show on initial parent plans.
Pool / Spa Replaster / Limited Repair YES NO NO Plan sheet required; Agreement not normally required. Standard Construction Regulations Apply under AMC Chapter 15.40.
Athletics / Sports Court YES YES NO Separate permitted scope.
Minor Interior Alteration NO NO YES Standard Construction Regulations Apply under AMC Chapter 15.40.
Misc. Landscape Structures (MLS) YES NO NO Plan sheet required; Agreement not normally required.
Fence / Vehicle Gate / Pedestrian Gate YES NO NO When a building permit is required.
Generator / Equipment Pad NO NO YES Enclosed generator structure may require a building permit; no CMOP by itself.
Deck > 6 inches above grade YES NO NO Plan sheet required; Agreement not normally required.
Roof Replacement / Repair (OTC) NO NO YES Standard Construction Regulations Apply under AMC Chapter 15.40.
WELO – landscape/irrigation NO NO YES Standard Construction Regulations Apply under AMC Chapter 15.40.
Photovoltaic / Solar NO NO YES Standard Construction Regulations Apply under AMC Chapter 15.40.
Plumbing – exterior/site work YES NO NO Show site impacts, access/trenching/staging as applicable.
Electrical – exterior/site work YES NO NO Show site impacts, access/trenching/staging as applicable.
Mechanical – exterior/site work YES NO NO Show site impacts, access/staging as applicable.
Important: The Building Official may require additional CMOP review or a CMOP Agreement based on project-specific conditions. Landscape Screening is reviewed separately and is not included in this CMOP matrix.
Attachment 4
Attachment 5 Page 206 of 307
Item No. 8
Town of Atherton
4898-4891-2847.1 014537.008
CITY COUNCIL STAFF REPORT – CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: FRED LUSTENBERGER, BUILDING OFFICIAL
LISA-MARIE DALEY, CODE ENFORCEMENT OFFICER
DATE: OCTOBER 21, 2026
SUBJECT: WAIVE THE SECOND READING AND ADOPT AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 15.40,
“CONSTRUCTION REGULATIONS,” AND RECODIFYING EXISTING
CONSTRUCTION TIME LIMIT REGULATIONS AS NEW CHAPTER
15.41 RECOMMENDATION
Staff recommends that the City Council waive the second reading and adopt the ordinance amending Atherton Municipal Code (AMC) Chapter 15.40, “Construction Regulations,” and recodifying the existing Construction Time Limit (CTL) provisions as new Chapter 15.41, “Construction Time Limits.”
BACKGROUND
The amendment updates and reorganizes Chapter 15.40 to clarify the Town-wide regulations governing construction activity and construction-site operations. The ordinance also relocates the existing CTL provisions from Chapter 15.40 into new Chapter 15.41 so that project-duration requirements are organized separately from day-to-day construction regulations.
Chapter 15.40 contains the Town’s regulations governing construction activity, including construction hours, parking, deliveries and pickups, traffic, site conditions, signage, enforcement, and other requirements intended to address construction-related impacts. Staff have undertaken a comprehensive cleanup and reorganization to update terminology, clarify existing requirements, add definitions where needed, and improve the chapter’s organization and administration.
The adopted recodification of the CTL provisions does not change the substantive Construction Time Limit requirements. The existing provisions are carried forward into Chapter 15.41 so that Chapter 15.40 can remain focused on construction activity and construction-site operations. It is not recommended that these be modified.
AMC Chapters 15.40 and 15.41
October 21, 2026
Staff Report Chapters 15.40 and 15.41 10-21-26
ANALYSIS
At the October 7, 2026, public hearing, Council accepted the proposed revisions to Chapter
15.40 and the recodification of the existing CTL provisions as new Chapter 15.41. Chapter 15.40 consolidates and clarifies construction-site requirements, including definitions, parking, construction hours, deliveries, site maintenance, signage, CMOP authority, and enforcement.
Chapter 15.41 separately houses the existing CTL program without changing its substantive requirements.
There were no changes proposed to either document by Council at this meeting.
ENVIRONMENTAL ANALYSIS
The approval of these ordinances is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15309, which consists of activities limited to inspections to check for performance of an operation, or quality, health, or safety of a project.
These ordinances are further exempt pursuant to section 15332.
COUNCIL ACTION AND DIRECTION REQUESTED
By approving this Consent Calendar item, the City Council will waive the second reading, and adopt the ordinance amending AMC Chapter 15.40 and adopt Chapter 15.41.
FISCAL IMPACT
Staff anticipate that the proposed amendments are primarily administrative and regulatory, with no additional net costs to the Town. The Chapter 15.40 amendments update and clarify the Town’s construction regulations, and the relocation of the existing Construction Time Limit provisions into Chapter 15.41 does not, by itself, create a new Town program.
ATTACHMENTS
1. Ordinance AMC Chapter 15.40, “Construction Regulations”
2. Ordinance AMC Chapter 15.41, “Construction Time Limits”
Attachment 1
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING CHAPTER 15.40 OF THE ATHERTON MUNICIPAL CODE
REGARDING CONSTRUCTION REGULATIONS
WHEREAS, on October 7, 2026, the City Council held a duly noticed public hearing as prescribed by law to introduce and consider the first reading of the amendment of Chapter 15.40 of the Atherton Municipal Code and receive public comment.
WHEREAS, on October 21, 2026, the City Council held a duly noticed public hearing as prescribed by law to waive the second reading of the amendment of Chapter 15.40 of the Atherton Municipal Code, and consent to the amendment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton that Chapter 15.40 of the Atherton Municipal Code shall be hereby amended, based on the findings, supported by substantial evidence in the record, as follows:
The City Council of the Town of Atherton does hereby ordain as follows:
SECTION 1. RECITALS. The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.
SECTION 2. AMENDMENT TO CODE. Chapter 15.40, "Construction Regulations", is hereby amended to the Atherton Municipal Code to read as follows:
Chapter 15.40
CONSTRUCTION REGULATIONS
15.40.010 Site regulations—Community impacts—Purpose.
The purpose of this chapter is to protect the peace, health and safety of the citizens of the town and to secure those persons on a regular basis, including weekends and holidays, a reasonable degree of relief from traffic congestion, dirt, litter and air pollution resulting from construction activities and the delivery of construction supplies and materials as defined below.
15.40.020 Definitions.
As used in this chapter:
A. Except as otherwise provided in this chapter, “construction” means the act or process of building, including, but not limited to, landscape installation, site preparation, alteration, repair, remodeling, assembly, erection, or similar action, of buildings, structures, pavement, flat work and other works including the use of power equipment in connection with activities therewith.
Site preparation includes demolition and the removal of materials in connection with the
Attachment 1
demolition and/or removal of materials including landscape plantings, by any means including “demolition sales” or invitations to the public to retrieve and remove any material from the demolition site.
B. “Delivery or Pickup” means but is not limited to the transportation, delivery, pickup, retrieval, loading, unloading, transfer, placement, or removal of building materials, supplies, equipment, machinery, tools, debris, or other items related to a construction project to or from a construction site.
Delivery or pickup includes, but is not limited to, the arrival, parking, standing, waiting, staging, or positioning of a person or vehicle at, adjacent to, or in the vicinity of a construction site for such purpose, whether or not any item is ultimately delivered, loaded, unloaded, retrieved, or removed.
A delivery or pickup need not generate noise, involve the operation of tools or equipment, or require entry onto the construction site to constitute a delivery or pickup.
The arrival, departure, or parking of a construction worker’s personal vehicle at or near a construction site shall not, by itself, constitute a delivery or pickup, provided the vehicle is used primarily for transportation of persons and is not being used to deliver, retrieve, load, unload, transfer, or remove construction-related materials, supplies, equipment, machinery, debris, or other project-related items. This exception does not authorize construction activity or other conduct otherwise prohibited outside permitted construction hours.
C. “Vehicle” means any device or equipment by which a person or property may be transported, propelled, moved, or drawn upon a highway, street, or private property, including, but not limited to, motor vehicles, trucks, trailers, tractors, and construction equipment designed or capable of being driven, moved, or transported upon a roadway or construction site.
D. “Activity” means any construction-related presence, access, work, service, meeting, inspection, or other conduct occurring at a construction site by an owner, contractor, subcontractor, worker, tradesperson, consultant, design professional, vendor, service provider, or other person acting in connection with or in furtherance of a construction project. “Activity” also includes, but is not limited to, house or site cleaning; meetings, consultations, and walkthroughs; private inspections; photography or documentation of project conditions or progress; measuring, surveying, testing, or evaluating work; organizing or securing the site; and entering the site to obtain, retrieve, store, inspect, or otherwise access tools, equipment, materials, documents, or personal items associated with the project. “Activity” also includes preparation or staging before permitted construction hours and cleanup, securing, or other project-related functions after permitted construction hours.
An activity need not generate noise, involve physical construction, or require the operation of tools or equipment to constitute construction-related activity.
Except as expressly authorized by this Code or by the Town, no construction-related activity or access to a construction site shall occur outside the permitted construction hours pursuant to AMC 15.40.080
This definition does not include access reasonably necessary to respond to an emergency involving an immediate threat to life, public safety, property, or the environment; access by emergency responders or governmental personnel acting within the scope of their official duties; or an inspection or other activity specifically authorized by the Town.
15.40.030 Undergrounding of utilities.
Attachment 1
All telephone, telegraph, internet, electricity wires and other such service facilities to newly constructed dwellings shall be placed underground from the point of the utility company pole.
15.40.040 Survey policy.
It is the city council’s policy that the following condition should be incorporated into any decisions made by the zoning/building official, the planning commission, and the city council involving: (1) foundation improvements which would involve alterations to an existing foundation, (2) relocation of a residence, and (3) construction of a new residence:
Prior to undertaking any major construction related activity and prior to the issuance of a building permit, the existing grade and elevation of the proposed construction site shall be confirmed in writing by a qualified licensed civil engineer or land surveyor. Further, at the time of foundation inspection, the location and elevation of the new major construction shall be certified in writing by a qualified licensed civil engineer or land surveyor as the same location and elevation shown on the approved site development plan. At the time of framing inspection, the height of the new major construction shall be certified in the same manner as being the height shown on the approved site development plan.
15.40.050 Public property.
Property Owner and their contractors shall restore any public property or public right-of-way which has been altered or otherwise damaged as a result of construction vehicles, equipment, or construction related activities to its original condition prior to a final inspection or to the satisfaction of the city manager or the city manager’s designee. Prior to issuance of a building permit for a residential remodel or new construction, applicants shall submit documentation, including but not limited to, dated photographs of existing public property and public right-ofway adjacent to the construction site and their existing conditions prior to construction activities.
Such documentation shall be to the satisfaction of the city manager or the city manager’s designee.
Upon reviewing the documentation and potential impact of damage to public property or the public right-of-way, the city manager or the city manager’s designee may require posting of a cash deposit or bond of sufficient amount to guarantee repair and reconstruction of damaged public property or public right-of-way.
15.40.060 Construction Vehicle Parking.
General Requirements. Nothing in this section authorizes parking, storage, or staging in a manner that obstructs traffic, interferes with emergency access, blocks a driveway or access to an adjacent property, creates a sight-distance or other safety hazard, or otherwise violates the California Vehicle Code, California Fire Code, or this Code.
All construction equipment and construction-related parking shall be accommodated on the project site and shall be fully utilized before overflow parking is permitted within the public right-of-way. Once available onsite parking has been exhausted, construction related overflow parking may be permitted within the public right-of-way only in front of the construction site, on the same side of the street, subject to the approved CMOP.
Approval of right-of-way or alternate parking may be conditioned upon additional measures determined necessary by the Building Official or designee to protect public safety, maintain traffic circulation, preserve access to neighboring properties, and minimize construction-related impacts upon the surrounding neighborhood.
Attachment 1
Construction equipment shall not be stored or staged within the public right-of-way unless specifically authorized by the approved CMOP, a Town-issued permit, or other written Town approval pursuant to AMC § 12.06.
15.40.070 Noise.
Construction shall be permitted only within the noise standards incorporated in Chapter 8.16 of this code. Audible, amplified music is prohibited.
15.40.080 Construction Hours.
A. Except as otherwise provided in this chapter, construction, construction related activities including pickup and delivery activities shall be prohibited on any property within the Town between the hours of five p.m. in the evening and eight a.m. of the following day, Monday through Friday. No construction-related activity other than that permitted under Subsections C and E of this section is permitted on Saturday or Sunday.
B. Construction, pickup and delivery shall be prohibited on any property within the town on Saturdays, Sundays, and the following town established holidays: New Years’ Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving, the day after Thanksgiving, and Christmas Day. If a listed holiday falls on a Saturday, the prohibition falls on the preceding Friday. If a listed holiday falls on a Sunday, the prohibition falls on the following Monday.
C. Residents or property owners who personally undertake construction activities to maintain or improve their own property on Saturdays, Sundays, or holidays between the hours of 10:00 a.m. and 5:00 p.m. are exempt from the foregoing prohibitions, subject to the limitations of this section.
Such activities shall be limited to work performed personally by the resident or property owner using hand or power tools only. This exemption does not apply to work performed by contractors, subcontractors, employees, laborers, or other people hired or retained to perform the work.
This exemption shall not apply when the property is subject to an active Town-issued permit and the activity being performed is included within, related to, or necessary for completion of the scope of work authorized by that permit. Work within the scope of a Town-issued permit remains subject to all applicable construction-hour restrictions, regardless of whether the work is performed personally by the resident or property owner.
D. Emergency construction required for the immediate protection of persons and property including, but not limited to, plumbing, electrical and roof repairs is exempt from the foregoing prohibitions.
E. Exemption Permit. The Town may issue an exemption permit, upon application and payment of the applicable fee, authorizing access to a construction site or construction-related activity outside the normal construction hours established by this chapter.
An exemption permit shall be obtained and approved prior to any access or activity occurring outside normal construction hours and may be limited to specific dates, times, activities, or conditions as determined by the Town. Issuance of an exemption permit is discretionary and shall not constitute authorization for activity beyond the scope, dates, hours, or conditions stated in the approved permit.
Attachment 1
Any access or construction-related activity occurring outside normal construction hours without an approved exemption permit, or in violation of the conditions of an exemption permit, shall constitute a violation of this chapter.
15.40.090 Dirt—Debris—Litter - Vegetation
It shall be the responsibility of the owner of any property within the Town limits on which a construction project is occurring to maintain the construction site and all adjacent public and private property in a clean, safe, and orderly condition and free of dirt, debris, litter, and other materials resulting from construction activities on the owner’s property.
The owner shall maintain vegetation on or associated with the property or construction project so that it does not become overgrown or create an obstruction or hazard to pedestrians, bicyclists, motorists, neighboring properties, public rights-of-way, sidewalks, streets, driveways, drainage facilities, traffic control devices, or lines of sight. Overgrown, obstructive, dead, damaged, or otherwise hazardous vegetation shall be trimmed, maintained, or removed as necessary to eliminate the obstruction or hazard.
15.40.100 Operation of vehicles—Pick-ups and deliveries.
Vehicles engaged in the delivery or pick-up of supplies and materials to or from construction projects shall be loaded or unloaded on the construction site whenever possible. Vehicles are not to arrive at the construction site before the hour of eight a.m. and must depart the construction site no later than five p.m. The engines of delivery and pick-up vehicles shall be shut off upon arriving at the site and shall remain shut off during the time supplies, materials, or equipment are being loaded onto or unloaded from the vehicle unless the operation of the engine is required to load or unload the vehicle.
Multiple-Vehicle Deliveries. Staging, staking, queuing, or waiting of multiple delivery vehicles on a public street or within the public right-of-way in connection with a construction project is prohibited. No more than one delivery vehicle associated with a construction project may park, stand, or otherwise occupy the public right-of-way at any one time.
Any additional delivery vehicle associated with the same construction project shall remain outside the Town limits and shall not enter the Town limits for the purpose of staging, queuing, waiting, or parking for a delivery. The next delivery vehicle may enter the Town limits only when the preceding delivery vehicle is departing from the construction site and leaving the Town limits. Contractors, property owners, and persons coordinating deliveries shall schedule and manage deliveries accordingly to prevent multiple delivery vehicles from staging or waiting within the Town limits.
15.40.110 Regulation of traffic.
It shall be the responsibility of the owner of any property within the Town limits on which a construction project is occurring to keep adjacent roads and streets open and reasonably available for travel by the public, adjacent property owners, their visitors and guests, and emergency vehicles.
For purposes of this section, a blockage of a street or road means the obstruction or closure of all lanes of travel in one or both directions such that vehicles cannot safely pass the construction site. A blockage exceeding five consecutive minutes shall constitute a violation of this section.
The temporary use or obstruction of a single lane of travel for a delivery or pickup shall not constitute a prohibited blockage, provided that at least one lane remains available for the
Attachment 1
controlled and safe passage of traffic and either: (1) the lane use is conducted in accordance with a Town-issued permit or Town-approved traffic control plan, when required; or (2) appropriate temporary traffic-control and safety measures are continuously maintained for the duration of the obstruction. Such measures may include flaggers, warning signs, cones, barricades, hazard warning lights, or other traffic-control devices appropriate to the roadway and conditions.
At no time shall construction activity, a delivery or pickup, construction equipment, or any associated vehicle prevent or unreasonably delay access of emergency vehicles. The owner and persons performing work at the construction site shall immediately move vehicles, equipment, or other obstructions when necessary to provide emergency access.
Nothing in this section authorizes the use or obstruction of a public street or right-of-way when a Town-issued permit or approved traffic control plan is otherwise required.
15.40.120 Posting of signs.
A. Town issued Construction Signs: Signs advising of the provisions of this chapter and prepared by the town shall be purchased from the town by the person acquiring any building permit or engaging in construction as defined above. Signs shall be posted at locations and in the manner prescribed by the city manager or designee, as described in the CMOP, Section
15.40.152.
B. Construction parking signs: All signs pertaining to parking of vehicles related to construction activities shall comply with the requirements in the approved CMOP and section 15.40.152
15.40.130 Screening.
Any construction site project that is visible from the public right-of-way shall be adequately screened to the satisfaction of the building official. Screening shall consist of materials approved by the building official and identified on approved building plans. Screening shall be installed prior to start of construction as defined in Section 15.40.110(A), and described in the CMOP, Section 15.40.152.
15.40.152 Construction Management and Operations Plan (CMOP) A. If the proposed project is identified by its scope of work through a matrix accompanying the Construction Management and Operations Plan (CMOP), or when otherwise required by the Building Official based upon the nature, scope, location, or anticipated construction operations of the project, the property owner or developer and/or the contractor identified on the applicable building permit application shall prepare and submit a CMOP to the Building Department. The Building Department shall maintain and make available a list of scopes of work requiring a CMOP.
B. When required, the CMOP shall be included with the initial construction plan submittal as a separate, dedicated plan sheet and shall address all applicable requirements of the CMOP Agreement adopted by the City Council. If the requirement for a CMOP is identified during plan review, the CMOP shall be submitted prior to permit issuance.
C. The CMOP shall be reviewed and approved by the Building Official or designee and shall become part of the approved construction documents and the condition of the applicable building permit.
D. When a CMOP is required, the provisions in the CMOP Agreement and the specific CMOP approved for the project shall constitute an agreement between the Town, the property owner or developer, and the contractor identified on the applicable building permit regarding the
Attachment 1
management and operation of the construction site. The property owner or developer and contractor shall acknowledge and agree to comply with the approved CMOP and the CMOP Agreement prior to issuance of the building permit.
E. The approved CMOP and CMOP Agreement shall be binding conditions of the building permit and shall be implemented, maintained, and complied with for the duration of the project until the applicable building permit has been finalized by the Town. A change in property ownership, contractor, or other responsible party shall not terminate or otherwise relieve the project of compliance with the approved CMOP or the CMOP Agreement. The Building Official or designee may require acknowledgment of the CMOP and the CMOP Agreement by a successor property owner, developer, or contractor as a condition of continued construction activity.
F. The Building Official or designee may require revisions to an approved CMOP based on changes in site or surrounding area conditions, project phasing, scope of work, construction operations, or other conditions affecting the management, safety, or operation of the construction site. Any required revision shall become part of the approved CMOP and shall be subject to the same requirements and conditions as the original approval.
G. Nothing in an approved CMOP or the CMOP Agreement shall supersede, replace, waive, or modify any requirement of this Chapter, the Atherton Municipal Code, or other applicable law.
In the event of a conflict or inconsistency, the applicable provisions of the Atherton Municipal Code or other controlling law shall govern.
H. Failure to comply with the approved CMOP or the CMOP Agreement constitutes a violation of the conditions of the building permit and may result in enforcement action as authorized by this Chapter and the Atherton Municipal Code, including but not limited to administrative citations, applicable fines, and/or issuance of a Stop Work Order.
I. Project Related Construction Signs: All construction projects shall comply with the construction signage requirements of AMC Section 15.36.070. Required construction signs shall be installed and maintained in accordance with that section and, when applicable, shall be identified on the approved CMOP.
15.40.160 Appeal.
A Appeals of administrative citations, notices, orders, or determinations involving the application or enforcement of building standards subject to the California Building Standards Code (CBC) shall be heard by the appropriate local appeals board, housing appeals board, authorized agency, or governing body, as applicable and as required by state law.
B. Appeals of administrative citations or enforcement actions that do not involve matters subject to the California Building Standards Code (CBC) shall be heard in accordance with the administrative appeal procedures otherwise established by this Code (Section 1.21.080)
15.40.170 Violations.
A. A violation of this chapter shall constitute public nuisance and a misdemeanor and shall be abated and punished as provided in Section 1.20.040. A civil action may be commenced to abate, enjoin, or otherwise compel the cessation of violation of any provision in this chapter. In a civil action brought pursuant to this chapter in which the town prevails, the court may award to the town all costs of investigation and preparation for trial, the costs of trial, reasonable expenses including overhead and administrative costs incurred in prosecuting the action, and reasonable attorney fees.
Attachment 1
B. As part of a civil action brought by the town, a court may assess against any person who commits, allows, or maintains a violation of any provision of this chapter a civil penalty in an amount not to exceed five thousand dollars per violation. The civil penalty is separate and distinct from penalties imposed under this chapter.
C. Upon any guilty plea or judgment or conviction, in any criminal proceeding brought for the violation of this chapter, where the defendant is entitled by law to probation, then the court may require the payment to the town of the costs and expenses as described above and the code provision incorporated by reference as one of the conditions of such probation.
D. The building official is authorized to order work stopped, or cause the revocation of an issued building permit whenever work is being done contrary to the approved scope of work of an issued building permit or other provisions of this chapter.
15.40.180 Administrative Penalties.
Each infraction shall be punishable by (1) a fine not exceeding one hundred thirty dollars for a first violation; (2) a fine not exceeding seven hundred dollars for a second violation of the same ordinance within one year of the date of the first violation; (3) a fine not exceeding thirteen hundred dollars for each additional violation of the same ordinance within one year of the date of the first violation.
15.40.190 Progressive Enforcement and Stop Work Orders (SWO) The Stop Work Order shall be in writing and posted in a visible location at the entrances of the site (CBC 115.2).
The building official may hire an independent inspector at the expense of the property owner or contractor in the event of three or more violations of this Chapter associated with the site on which the permit applies.
A. Issuance for Chronic Violations. In addition to the immediate Stop Work Order authority granted under California Building Code Section 115, the Building Official, or his/her designee, may issue a formal Stop Work Order for any construction projects, permitted or unpermitted, that accumulated three or more separate, documented violations of this Chapter for the duration of the active permit. Each separate Correction Notice, Notice & Order to Abate, Notice of Violation, or Administrative Citation issued to the site shall count as an individual violation.
B. Effect of Order. Upon issuance of a Stop Work Order under this section, the cited work shall immediately cease. The order shall apply to a specific scope of work or to the entire project site and all construction activities, except for specific work expressly authorized in writing by the Town to mitigate immediate safety hazards or stabilize the site.
C. Mandatory Compliance Meeting Required for Resumption. A Stop Work Order issued for chronic violations under this Chapter shall remain in full force and effect and shall not be rescinded until a mandatory compliance meeting is held. a. Required attendees: The meeting must be attended by Town Staff (including the issuing official or department head), Code Enforcement, the licensed General Contractor of record (or their authorized on-site representative), and the Property Owner and/or Developer (or an authorized agent with legal binding authority). b. Purpose: The sole purpose of this meeting shall be to review the chronic noncompliance history, establish a mutually acceptable mitigation plan, and definitively remedy all outstanding violations.
Attachment 1
D. Conditions for Rescission: The Town will not lift the Stop Work Order or permit construction activities to resume until all the following conditions are satisfied to the satisfaction of the Town:
a. The mandatory compliance meeting described in subsection 15.40.190 C has concluded.
b. A written, signed compliance agreement and remediation schedule have been executed by the Contractor and Property Owner.
c. All outstanding physical code violations on the property have been fully corrected and verified by staff re-inspection.
d. All applicable administrative fines, progressive penalty fees, and staff reinspection fees, and stop work fees have been paid in full.
E. Penalty for Non-Compliance. Any person, firm or corporation who continues to perform work in a violation of a Stop Work Order issued pursuant to this section shall be guilty of a misdemeanor, subject to Chapter 1.20.040.
SECTION 3: SCOPE. Except as set forth in this Ordinance, all other provisions of the Atherton Municipal Code shall remain in full force and effect.
SECTION 4: SEVERABILITY. The City Council hereby declares it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provision in the Ordinance severable and, if for any reason any sentence, paragraph, or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.
SECTION 5: NO MANDATORY DUTY. This Ordinance is not intended to and shall not be construed or given effect in a manner that imposes the City or other officer or employee thereof a mandatory duty of care towards persons and property within or without the City, so as to provide a basis of civil liability for damages, except as otherwise imposed by law.
SECTION 6: EFFECTIVE DATE. This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
Introduced on the 7th of October 2026.
Passed and adopted as ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of ___ 2026 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Attachment 1
______________________________
STACY HOLLAND, MAYOR
ATTEST:
_____________________________
ANTHONY SUBER, CITY CLERK
Attachment 2
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON CREATING CHAPTER 15.41 OF THE ATHERTON MUNICIPAL CODE REGARDING
CONSTRUCTION TIME LIMITS
WHEREAS, on October 7, 2026, the City Council held a duly noticed public hearing as prescribed by law to introduce and consider the first reading of the creation of Chapter 15.41 of the Atherton Municipal Code and receive public comment.
WHEREAS, on October 21, 2026, the City Council held a duly noticed public hearing as prescribed by law to waive the second reading and consent to adoption of Chapter 15.41 of the Atherton Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton that Chapter 15.40 of the Atherton Municipal Code shall be hereby amended, based on the findings, supported by substantial evidence in the record, as follows:
The City Council of the Town of Atherton does hereby ordain as follows:
SECTION 1. RECITALS. The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.
SECTION 2. AMENDMENT TO CODE. Chapter 15.41, "Construction Time Limits", is hereby added to the Atherton Municipal Code to read as follows:
Chapter 15.41
CONSTRUCTION TIME LIMITS
15.41.010 Application.
Chapter 15.41 shall apply to all building construction (including, but not limited to: all additions, alterations, substantial remodels, repairs, demolition projects, and all other improvements) requiring a building permit, and landscaping related to such building construction.
15.41.020 Construction completion.
Construction shall be complete upon the final performance of all construction work other than exempted landscaping as determined by the Building Official, including, but not necessarily limited
Attachment 2
to, exterior repairs and remodeling, full compliance with all conditions of application approval, and the clearing and cleaning of all construction-related materials and debris from the site. Final inspection and approval of the construction work by the town shall mark the date of construction completion. Deadlines for the completion of landscaping are set forth in Section 17.50.060.
15.41.030 Construction Time Limits.
Building Permit Valuation
Construction Time Limit
Including New Construction, Additions,
Alterations, Modifications, Repairs and
Improvements
2,000 square feet or less 12 months from original building permit issuance 2001 – 4,000 square feet 24 months from original building permit issuance Greater than 4,001 square feet 36 months from original building permit issuance Time limits will not be increased by issuance of subsequent building permits for the same project.
15.41.040 Penalties.
A. If a property owner fails to complete construction by the applicable time limit established in this chapter, the property owner shall be subject to the following penalties payable to the town:
Period of Time That Project Remains
Incomplete Beyond Applicable Time Limit
Penalty
First 30 days -0-
Attachment 2
Period of Time That Project Remains
Incomplete Beyond Applicable Time Limit
Penalty
31st through 60th day $200.00 per day (i.e., $6,000.00 maximum penalty applicable to this 30-day period)
61st through 120th day $400.00 per day (i.e., $24,000.00 maximum penalty applicable to this 60-day period)
121st day and every day thereafter $1,000.00 per day
B. Penalties, fees and costs due to the town pursuant to this chapter are due each day as the penalties accrue.
15.41.050 Deposit.
A. Upon reaching the time limits set out in Section 15.41.030, if construction has not been completed, if no final inspection has been made or a certificate of occupancy issued, the property owner or his representative shall deliver to the building department a deposit (in cash or a certificate of deposit or in the form of a payment penalty bond) in the amount of thirty thousand dollars. Any bond shall be in the amount of the deposit and in form and contents satisfactory to the town and shall cover a minimum time period of two years. Penalties assessed in Section 15.41.040 shall be deducted from the deposit and paid to the town.
B. If no deposit is made as provided in subsection A of this section, the building official shall issue a stop work order.
C. If a property owner fails to complete construction by the applicable time limit, the applicable penalties shall accrue daily up to the maximum set out in Section 15.41.040.
D. On or before the one hundred twentieth day that the project has remained incomplete, no final inspection has been made and no certificate of occupancy issued, the property owner or his representative shall deliver to the building department a deposit (in cash or in the form of a certificate of deposit or a payment penalty bond) in the amount of two hundred twenty thousand dollars. Any bond shall be in the amount of the deposit and in form and contents satisfactory to the town which shall cover a minimum time period of two years. Penalties assessed in Section 15.41.040 shall be deducted from the deposit and paid to the town.
E. If no deposit is made as provided in subsection D of this section, the building official shall issue a stop work order.
Attachment 2
F. If the owner believes that the failure to meet the applicable time limit was caused by circumstances beyond the owner’s control, the owner may submit a written statement to that effect with the building official at the time of making the deposit as described in subsections A and/or D of this section and provide any documentation substantiating such grounds and the effect on the construction. If the building official accepts the owner’s explanation, no part of the deposit shall be forfeited to the town and no demand shall be made against the bond if construction is completed within thirty days of the deposit. If construction is completed after the thirty days and the building official concurs with the owner’s statement as to the cause of the failure to meet the deadline, the building official shall waive the penalty and return the cash deposit, certificate of deposit, or bond to the owner. If the building official does not concur with the owner’s statement, it shall be treated as an appeal under Section 15.41.060 and all the provisions of that section shall apply.
G. If construction is completed after the applicable time limit, and the building official does not concur with the owner’s statement, the town shall draw on the deposit, certificate of deposit, or bond in the amount of the applicable penalties; provided, however, that in the event of an appeal, the town shall not draw on the deposit, certificate of deposit, or bond until the planning commission and, if applicable, the city council has rendered its decision as set forth in Section 15.41.060(A).
H. After construction is completed and all applicable penalties received by the town, any remaining deposit shall be refunded or the certificate of deposit or bond shall be returned to owner.
15.41.060 Appeal.
A. A penalty imposed may be appealed to the planning commission on the grounds that the property owner was unable to comply with the applicable time limit for reasons beyond the control of the property owner and the owner’s representatives. There shall be no right to appeal until construction is completed. Any person aggrieved by the decision of the planning commission on the appeal may appeal to the Atherton city council. The provisions of Chapter 17.06 of the Atherton Municipal Code shall apply to the appeal process.
B. At the time the appeal is filed or within two weeks thereafter, the appellant shall submit documentary and other evidence sufficient to establish that design decisions, construction drawings and documents, bids and construction contracts, permit applications, and compliance with all required permit conditions were undertaken in a diligent and timely manner. Documentary evidence shall include, but not be limited to, dated design contracts, date-stamped plans, dated construction contracts and material orders, and proof of timely payment of any deposits or fees required pursuant to any of the foregoing items. The documentary and other evidence shall demonstrate that construction delays resulted from circumstances fully out of the applicant’s control and despite diligent and clearly documented efforts to achieve construction completion within the applicable time limit. Penalties shall not be modified or waived unless all evidence required by this subsection is submitted at the time of appeal.
Attachment 2
15.41.070 Enforcement.
Any penalty due under Section 15.41.040 in excess of the deposit made under Section 15.41.050 shall be a personal debt owed to the town by the property owner(s) and, in addition to all other means of enforcement and collection, shall become a lien against the property and shall be subject to the same penalties (including interest thereon at the maximum rate allowed by law from the date the lien attaches until the date of payment) and the same procedure and sale in case of delinquency as provided for ordinary municipal taxes.
15.41.080 Violations.
A. A violation of this chapter is a misdemeanor and shall be punished as provided in Section . A civil action may be commenced to abate, enjoin, or otherwise compel the cessation of violation of any provision in this chapter. In a civil action brought pursuant to this chapter in which the town prevails, the court may award to the town all costs of investigation and preparation for trial, the costs of trial, reasonable expenses including overhead and administrative costs incurred in prosecuting the action, and reasonable attorney fees.
B. As part of a civil action brought by the town, a court may assess against any person who commits, allows, or maintains a violation of any provision of this chapter a civil penalty in an amount not to exceed five thousand dollars per violation. The civil penalty is separate and distinct from penalties imposed pursuant to this Chapter.
C. Upon any guilty plea or judgment or conviction, in any criminal proceeding brought for the violation of this chapter, where the defendant is entitled by law to probation, then the court may require the payment to the town of the costs and expenses as described above and the code provision incorporated by reference as one of the conditions of such probation.
D. The building official is authorized to order work stopped whenever work is being done contrary to the provisions of this chapter.
SECTION 3: SCOPE. Except as set forth in this Ordinance, all other provisions of the Atherton Municipal Code shall remain in full force and effect.
SECTION 4: SEVERABILITY. The City Council hereby declares it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provision in the Ordinance severable and, if for any reason any sentence, paragraph, or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.
Attachment 2
SECTION 5: NO MANDATORY DUTY. This Ordinance is not intended to and shall not be construed or given effect in a manner that imposes the City or other officer or employee thereof a mandatory duty of care towards persons and property within or without the City, so as to provide a basis of civil liability for damages, except as otherwise imposed by law.
SECTION 6: EFFECTIVE DATE. This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
Introduced on the 7th of October 2026.
Passed and adopted as ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of ___ 2026 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
______________________________
STACY HOLLAND, MAYOR
ATTEST:
_____________________________
ANTHONY SUBER, CITY CLERK
Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: STEVE MCCULLEY, CHIEF OF POLICE
ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: OCTOBER 21, 2026
SUBJECT: WAIVE THE SECOND READING AND ADOPT AN ORDINANCE OF THE TOWN OF ATHERTON AMENDING CHAPTER 5.20 OF
THE ATHERTON MUNICIPAL CODE RELATING TO
SOLICITING AND CANVASSING AUTHORIZING THE CHIEF OF
POLICE TO CREATE AND MAINTAIN A “DO NOT SOLICIT”
LIST
RECOMMENDATION
It is recommended that the Council waive the second reading and adopt an ordinance to amend Chapter 5.20 of the Atherton Municipal Code, relating to soliciting and canvassing, authorizing the Chief of Police to create and maintain a “Do Not Solicit” list.
BACKGROUND | ANALYSIS
The Council introduced the Ordinance for a first reading and introduction at the September 16, 2026 meeting to amend Chapter 5.20 of the Atherton Municipal Code that regulates solicitation within the Town. Under Section 5.20.010. The Town's broad police powers, as established in the California Constitution, allow the Town to enact regulations to protect the public health, safety and welfare. The regulations set forth in Chapter 5.20 are intended to prevent the risk of unfair sales and business practices, scams, and unwanted disruptions.
The ordinance establishes a detailed permit process, including:
• Written application requirements (AMC 5.20.020), including identity, employer information, purpose of solicitation, and fingerprints. • Mandatory background investigation by the Chief of Police (AMC 5.20.030). • Issuance of a permit unless disqualifying criminal history or prior violations exist. • Appeal rights to the City Council (AMC 5.20.040).
Solicitation List Ordinance
OCTOBER 21, 2026
• Permit term, revocation standards, and display requirements (AMC 5.20.050–060).
The creation of a Do Not Solicit List is consistent with the Town’s regulatory authority under Chapter 5.20 and supports the ordinance’s purpose of protecting public health, safety, and welfare.
Legal and Administrative Basis
• Chapter 5.20 already authorizes the Chief of Police to regulate solicitation activity, including setting conditions of operation for permitted solicitors. • A Do Not Solicit List is an administrative tool that supplements existing enforcement and provides clarity to both residents and permitted solicitors. • The list does not restrict lawful solicitation; it simply identifies addresses where solicitation is prohibited based on resident request and is narrowly crafted to achieve its purpose. • Solicitors who receive a permit can be required—as a condition of that permit—to avoid addresses listed on the Do Not Solicit registry but must renew that request each year.
Operational Implementation
The Police Department will:
• Maintain a secure list of addresses whose residents request “Do Not Solicit” status. • Provide the list to all permitted solicitors at the time of permit issuance. • Update the list as residents request additions or removals. • Enforce violations as breaches of permit conditions under AMC 5.20.050 and 5.20.060.
Residents may request to be added to the list by contacting the Police Dispatch Center at 650-688-6500.
FISCAL IMPACT
There is a minimal fiscal impact. Administration of the list will be handled by the existing Police Department staff and resources.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal E - Maintain and Improve Public Infrastructure
• Goal F - Build Community & Promote Civic Engagement
POLICY FOCUS
Solicitation List Ordinance
OCTOBER 21, 2026
The proposed authorization:
• Enhances resident privacy and aligns with community expectations. • Provides clarity and consistency for permitted solicitors. • Does not modify the underlying ordinance or require meet-and-confer. • Supports enforcement of existing solicitation regulations.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. ORDINANCE “Solicitation List”
ORD No. 6XX Page 1 of 3 October 21, 2026
4925-7248-6331.1 014537.007
ORDINANCE NO. __
AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING CHAPTER 5.20 OF THE ATHERTON MUNICIPAL CODE RELATING TO
SOLICITING AND CANVASSING
WHEREAS, the Town has a solicitation and canvassing ordinance that requires a proposed solicitor to obtain a permit before being allowed to solicit or canvass to residents; and, WHEREAS, the Town periodically receives complaints from residents who do not want any solicitation; and
WHEREAS, the Town wishes to amend the municipal code to allow residents to opt out of being solicited; and
WHEREAS, the Town wishes to amend the municipal code to reflect that permits are valid for 30 days.
The City Council of the Town of Atherton does hereby ordain as follows:
SECTION 1: Recitals.
The above recitals are true and correct and incorporated herein fully.
SECTION 2: Amendment. Atherton Municipal Code Chapter 5.20 Canvassing and Solicitation, is hereby amended to read as follows:
Section 5.20.010 Purpose and Permit Required
The City Council finds that door-to-door solicitation, including appointments arranged through cold calling residents of the City, historically have generated complaints regarding the sale of goods, services, securities, investments, and other products. With unfortunate frequency, many solicitation schemes prey upon the elderly and infirm of the community. Without the requirement that such solicitors obtain a permit from the City, residents are exposed to higher risk of unfair sales and business practices by businesses and organizations with no physical presence in the City and therefore less accountability for their business practices. For these reasons, the City Council licensing of such businesses and their solicitor agents is required to protect the public, safety, and welfare. It is unlawful for any person or persons to enter in or upon any private residence, apartment, property or premises in the town for the purpose of soliciting or canvassing the owner or occupants thereof for orders for goods, wares, merchandise or services of any character or description, or for the purpose of offering to give or furnish any goods, wares, merchandise or services to any such owner or occupant in order to induce or invite any such order or orders, or for the purpose of soliciting subscriptions for books, newspapers, periodicals, magazines, or any other thing, or donations of money unless such person or persons shall have first applied for and received from the chief of police of the town a permit so to do.
Section 5.20.015 Definitions
For the purposes of this Chapter, the word “solicitor” includes all employees, agents, solicitors or representatives of any firm, irrespective of the form of organization, subject to the solicitation license requirement of this chapter.
October 16, 2026
4914-2299-6660.1 014537.007
Section 5.20.050 Permit—Term—Revocation
A. All permits issued under the provisions of this chapter shall be issued for a period of thirty (30) days from the date thereof, and each such permit shall specify upon its face its expiration date.
B. A permit issued pursuant to this chapter may be immediately suspended or revoked during its term if the Police Chief or his/her designee finds in writing that one (1) or more of the following grounds exists:
1. That information in the latest application was untrue;
2. That the Town has acquired information supporting a finding that the applicant/permittee has a criminal conviction or a criminal conviction previously undisclosed; or,
3. That the applicant/permittee has violated one or more conditions imposed.
Section 5.20.060 Permit—Display
All permits issued under the provisions of this chapter shall be issued for a period of thirty (30) days from the date thereof, and each such permit shall specify upon its face its expiration date and any other special conditions as to hours of the day or days of the week during which such solicitation may take place. Any such permit may be revoked by the chief of police on proof that applicant or his employer are not of good character or reputation, or do not possess moral integrity, including proof of violation by the holder thereof of this chapter, or of any other ordinance of the town, or of any state or federal law, or of any false statement or misrepresentation in the application for such permit.
Section 5.20.070 Opt Out
A. Any resident or occupant wishing to opt out of being solicited or canvassed must send a written notice to the Police Chief clearly stating that 1.) they wish to opt out of being solicited or canvassed,
2.) state their address, and 3.) provide their printed name and signature. Upon receipt, the Police Chief will place their name and address on a "Do Not Solicit" list. This opting out will be valid until December 31 of each year and any subsequent opting out will need to be renewed in the same manner as set forth in this section. The resident or occupant must also display a sign refusing solicitors and/or solicitation in one (1") inch or larger letters.
B. Upon receiving a permit to solicit or canvass, the Town will provide the permittee with a copy of the "Do Not Solicit" list. No permittee shall knowingly contact or attempt to make contact with a resident or occupant of a residence on the "Do Not Solicit" list and the solicitor saw or was aware of, or reasonably should have seen or been aware of, any sign refusing solicitors and/or solicitation.
Section 5.20.080 Violations—Misdemeanor
It is unlawful, a public nuisance, and a misdemeanor punishable by not more than six (6) months in jail and/or a One Thousand and no/100ths ($1,000.00) Dollar fine for any person employed or working on behalf of a business engaged in a solicitation business to engage in the solicitation activities as defined herein or violate any section of this code without first having, upon written application, procured a solicitor permit from the Police Chief or his/her designee. Page 229 of 307 October 16, 2026
4914-2299-6660.1 014537.007
SECTION 3: Severability. If any section, subsection, subdivision, paragraph, clause or phrase in this Ordinance, or any part thereof, is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or any part thereof.
The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.
SECTION 4: Effective Date. This Ordinance shall become effective thirty (30) days following adoption.
Introduced on the ___ day of ___, 2026.
Passed and adopted as ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of ___, 2026 by the following vote:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
ABSTAIN COUNCILMEMBERS:
____________________________
Elizabeth Lewis, Mayor
____________________________
Anthony W. Suber, City Clerk
Item No. 10
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST II
DATE: OCTOBER 21, 2026
SUBJECT: ROLL OFF BIN IMPLEMENETATION AND AMENDING
CHAPTERS 15.52 AND 18.02 OF THE ATHERTON MUNICIPAL
CODE
CEQA: Adoption of the Ordinance is not subject environmental review under the California Environmental Quality Act (CEQA) in that it is categorically exempt under the CEQA Guidelines, Section 15308, Actions by Regulatory Agencies to Protect the Environment.
RECOMMENDATION
Staff recommends that the City Council receive an update on implementation of the exclusive roll off bin (debris box) franchise for Construction and Demolition (C&D) Debris under the Town's Franchise Agreement with GreenWaste Recovery, conduct the Public Hearing, and introduce and waive the first reading of an ordinance amending Chapters 15.52 and 18.02 of the Atherton Municipal Code to align the Town's C&D requirements with current CALGreen standards, clarify the scope of the exclusive franchise, and authorize administrative citations for franchise violations.
BACKGROUND
On August 19, 2025, the Refuse and Recycling Committee reviewed proposed amendments to the Franchise Agreement clarifying the scope of C&D exclusivity and its exceptions, which the City Council approved in October 2025. Exclusive C&D collection by GreenWaste took effect January 1, 2026, and the Town engaged R3 Consulting Group to review its C&D programs, processes and enforcement to streamline implementation.
Before 2026, contractors could use any hauler for C&D debris boxes. Since January 1, 2026, GreenWaste Recovery has held the Town's exclusive franchise for the collection of C&D Debris, including debris box and roll off bin services. Exclusivity gives the Town one accountable hauler, consistent reporting of tonnage and diversion, and a clearer path to meeting State diversion mandates. Under Section 3.1 of the Franchise Agreement, and pursuant to California Public Resources Code Sections 40059 and 49300, the Town granted GreenWaste the exclusive franchise