Agenda packet — Atherton City Council, October 21, 2026 (part 1 of 3)

AGENDA PACKET
Town of Atherton
City Council
OCTOBER 21, 2026
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, Lewis, Widmer, Vice Mayor DeGolia, Mayor Holland

PRESENTATIONS
ATHERTON YOUTH ADVISORY GROUP ANNUAL MISSION AND PLANS

PRESENTATION
DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION
SAN MATEO COUNTY TRANPORTATION AUTHORITY REIMAGINE
DUMBARTON STUDY
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

COLLECTED PUBLIC COMMENT FROM MAPLE DRIVE RESIDENTS ON
PROPOSED CHANGES TO DINKELSPIEL STATION LANE
Meeting Agenda Packet – October 21, 2026

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DUMBARTON STUDY
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.

COLLECTED PUBLIC COMMENT FROM MAPLE DRIVE RESIDENTS ON
PROPOSED CHANGES TO DINKELSPIEL STATION LANE
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Archive of Departmental Monthly Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 9)

1. APPROVAL OF BILLS AND CLAIMS FOR THE MONTH OF SEPTEMBER 2026 IN THE AMOUNT OF $2,969,128
Report: ROBERT BARRON III, FINANCE DIRECTOR/ASSISTANT CITY MANAGER Recommendation: It is recommended that Council approve the Bills and Claims report for the month of September 2026 in the amount of $2,696,128.

Description: This is a routine item for approval of the monthly Bills and Claims report.

2. APPROVAL OF MINUTES FOR SEPTEMBER 16, 2026 AND OCTOBER 7, 2026 CITY COUNCIL MEETINGS
Report: ANTHONY SUBER, CITY CLERK/DEPUTY CITY CLERK
Recommendation: It is recommended that Council approve the draft minutes for the September 16, 2026 and October 7, 2026 Council Meetings.

Description: This is a routine item for approval of official Minutes for past Council Meetings.

3. APPROVE SCOPE AND BUDGET AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT WITH TJKM TRANSPORTATION CONSULTANTS FOR THE
MIDDLEFIELD ROAD TRAFFIC ANALYSIS AND WATKINS AVENUE
PEDESTRIAN IMPROVEMENTS PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a scope and budget amendment of professional services agreement with TJKM Transportation Consultants (TJKM) for Traffic Operations Analyses and Timing Plans for the proposed traffic signals on Middlefield Road at Watkins Avenue and at Fair Oaks Lane / Palmer Avenue and to provide design services for improvements to the Watkins Avenue walkway, in the total amount not to exceed $84,600.

Description: This item concerns approval of an amendment to a Professional Services Meeting Agenda Packet – October 21, 2026

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Description: This item concerns approval of an amendment to a Professional Services Agreement currently in place with TJKM for the Middlefield Road Traffic Analysis and Watkins Ave Pedestrian Improvement projects.

4. ACCEPTANCE OF WORK AND AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2026 STREETLIGHT POLE PAINTING PROJECT, PROJECT NUMBER 56087
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2026 Streetlight Pole Paining project, Project Number 56087.

Description: This item concerns the final acceptance of work for the 2026 Streetlight Painting project, and authorizing of staff to record the Notice of Completion with the County of San Mateo.

5. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. FOR THE EL CAMINO REAL/SELBY LANE INTERSECTION IMPROVEMENTS PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a professional services agreement with Mark Thomas & Company, Inc., for design services for the El Camino Real/Selby Lane Intersection Improvements Project in the amount not to exceed $665,000, with a 10% contingency; Authorize the City Attorney to prepare the agreement; and authorize the City Manager to sign the agreement.

Description: This item concerns approval of a Professional Services Agreement for the planned improvements to the intersection of El Camino Real and Selby Lane.

6. AWARD OF CONTRACT FOR THE INTERSECTION IMPROVEMENTS AT ALAMEDA DE LAS PULGAS / STOCKBRIDGE AVENUE PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve the design documents, affirm the CEQA finding of Categorical Exemption, award a construction contract for the Intersection Improvements at Alameda de las Pulgas/Stockbridge Avenue to Chrisp Company, of Fremont in the amount of $54,593 and authorize change orders up to 15%; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

Description: This item concerns the award of the contract for the planned improvements to the intersection at Alameda de las Pulgas and Stockbridge Ave.

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CEQA finding of Categorical Exemption, award a construction contract for the Intersection Improvements at Alameda de las Pulgas/Stockbridge Avenue to Chrisp Company, of Fremont in the amount of $54,593 and authorize change orders up to 15%; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

Description: This item concerns the award of the contract for the planned improvements to the intersection at Alameda de las Pulgas and Stockbridge Ave.

7. WAIVE THE SECOND READING AND ADOPT AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE SECTION 15.40.152, “CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP)”
CEQA: EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15309 AND 15332
Report: FRED LUSTENBERGER, BUILDING OFFICIAL
LISAMARIE DALEY, CODE ENFORCEMENT OFFICER
Recommendation: Staff recommend that the City Council waive the second reading and adopt the ordinance amending Atherton Municipal Code (AMC) Section 15.40.152, Construction Management and Operations Plan (CMOP), and approve the standard template CMOP Agreement.

Description: This item concerns the second reading and adoption of a new Ordinance to the Atherton Municipal Code that will update section 15.40.152 which governs Atherton’s Construction Management and Operations Plan (CMOP).

8. WAIVE THE SECOND READING AND ADOPT AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 15.40, “CONSTRUCTION
REGULATIONS,” AND RECODIFYING EXISTING CONSTRUCTION TIME LIMIT REGULATIONS AS NEW CHAPTER 15.41
CEQA: EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15309 AND 15332
Report: FRED LUSTENBERGER, BUILDING OFFICIAL
ISAMARIE DALEY, CODE ENFORCEMENT OFFICER
Recommendation: Staff recommends that the City Council waive the second reading and adopt the ordinance amending Atherton Municipal Code (AMC) Chapter 15.40, “Construction Regulations,” and recodifying the existing Construction Time Limit (CTL) provisions as new Chapter 15.41, “Construction Time Limits.”
Description: This item concerns the second reading and adoption of two Ordinance amending the Atherton Municipal Code Section 15.40 “Construction Regulations” and creating Section 15.41 to address the Town’s existing Construction Time Limit regulations.

9. WAIVE THE SECOND READING AND ADOPT AN ORDINANCE OF THE TOWN OF ATHERTON AMENDING CHAPTER 5.20 OF THE ATHERTON MUNICIPAL CODE RELATING TO SOLICITING AND CANVASSING AUTHORIZING THE CHIEF OF POLICE TO CREATE AND MAINTAIN A “DO NOT SOLICIT” LIST Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council waive the second reading and adopt an ordinance to amend Chapter 5.20 of the Atherton Municipal Code, relating to soliciting and canvassing, authorizing the Chief of Police to create and maintain a “Do Not Solicit” list.

Description: This item involves Approval, 2 Reading, and Adoption of an Ordinance that amends the Town’s Solicitation Ordinance Requirements to create a “Do Not Solicit” list.

PUBLIC HEARING (Items 10 – 10)
G
nd
Meeting Agenda Packet – October 21, 2026

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CODE RELATING TO SOLICITING AND CANVASSING AUTHORIZING THE CHIEF OF POLICE TO CREATE AND MAINTAIN A “DO NOT SOLICIT” LIST Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council waive the second reading and adopt an ordinance to amend Chapter 5.20 of the Atherton Municipal Code, relating to soliciting and canvassing, authorizing the Chief of Police to create and maintain a “Do Not Solicit” list.

Description: This item involves Approval, 2 Reading, and Adoption of an Ordinance that amends the Town’s Solicitation Ordinance Requirements to create a “Do Not Solicit” list.

PUBLIC HEARING (Items 10 – 10)

10. ROLL OFF BIN IMPLEMENTATION AND AMENDING CHAPTERS 15.52 AND

18.02 OF THE ATHERTON MUNICIPAL CODE
CEQA: EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15308 Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST II Recommendation: Staff recommends that the City Council receive the implementation update, conduct a public hearing, and introduce and waive the first reading of an ordinance amending Chapters 15.52 and 18.02 of the Atherton Municipal Code to update C&D recycling requirements, clarify roll off bin franchise requirements, and authorize administrative citations for violations.

Description: The Town is updating its construction and demolition (C&D) recycling requirements to improve compliance, clarify debris box and roll off bin services, and streamline the process for builders and contractors. The proposed amendments update the Town Code to reflect current State standards, maintain the Town’s recycling requirement, and establish clearer procedures for tracking recycling compliance and addressing violations.

REGULAR AGENDA (Items 11 – 11)

11. RESPONSE TO 2025–2026 SAN MATEO COUNTY CIVIL GRAND JURY REPORT, “IS OUR FLOCK OF ALPR CAMERAS PROPERLY TENDED?” (RELEASED AUGUST 3, 2026)
Report: STEVE MCCULLEY, CHIEF OF POLICE
Recommendation: Staff recommends the Town Council:
• Authorize the Town Manager to submit the Town’s formal response to the Presiding Judge of the San Mateo County Superior Court, as required by Penal Code section 933.05, no later than November 1, 2026 (90 days from the report’s August 3, 2026 release date). • Approve the responses to Findings F1, F3, F6, F7, F8, and F9 set forth in the Analysis section below, consisting of agreement with each finding.
• Approve the responses to Recommendations R1, R3, R6, R7, R8, and R9, directing staff to implement R1, R7, and R8 within the current fiscal year, and to bring R6, and R9 back to Council for further analysis within six months, consistent with Penal Code section 933.05(b)(3). • Direct staff to return to Council with an updated ALPR Policy and Flock Safety contract amendment reflecting these responses.

Description: This item concerns presentation to Council of a report published by a San Mateo County Civil Grand Jury relating to proper use and management of Flock camera systems within the County, and Council direction regarding implementing recommendations from said report.

COUNCIL REPORTS/COMMENTS

FUTUREAGENDAITEMS
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implement R1, R7, and R8 within the current fiscal year, and to bring R6, and R9 back to Council for further analysis within six months, consistent with Penal Code section 933.05(b)(3). • Direct staff to return to Council with an updated ALPR Policy and Flock Safety contract amendment reflecting these responses.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF

35.104 ADA Title II)
Public Comments:

The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.

Speakers found in violation of this rule of procedure may be removed from the meeting.

Rules of Decorum:

No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.

Meeting Agenda Packet – October 21, 2026

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the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.

Speakers found in violation of this rule of procedure may be removed from the meeting.

Rules of Decorum:

Meeting Agenda Packet – October 21, 2026

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Mayor Holland | Vice Mayor DeGolia | Councilmember Lewis | Councilmember Widmer | Councilmember Lane Town of Atherton
Proclamation
IN RECOGNITION OF OCTOBER 2026 AS DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS, more than one in three women, one in four men, and one in two transgender individuals experience some form of physical or sexual violence and/or stalking by their intimate partner in their lifetime; and WHEREAS, CORA provided 18,380 services across its programs, connecting survivors and their families to safety, advocacy, and healing; CORA's safe house and hotel programs provided 5,193 nights of emergency shelter, with 103 adults and children entering shelter during the year; and WHEREAS, CORA provided more than $1.34 million in rental assistance and security deposits for 174 adults and children, helping survivors and their families move toward safe, stable housing; CORA served 624 adults and children through its mental health programs, provided 3,043 counseling and therapy sessions; and WHEREAS, CORA provided legal services to 925 survivors, including assistance with restraining orders and complex family-law matters, represented clients in 181 court hearings, accompanied survivors 117 times to court hearings, mediation, or law-enforcement appointments, and responded to 1,928 requests for legal assistance; and
WHEREAS, CORA educated 6,000 middle and high school students about healthy relationships and reached 3,000 adults through community education presentations, training, and tabling events; and WHEREAS, Atherton recognizes that an effective response to domestic violence requires a countywide continuum of prevention, crisis intervention, shelter, housing, legal advocacy, and mental health support; and WHEREAS, intimate partner violence continues to be among the most under-reported crimes and San Mateo County is committed to eliminating all forms of intimate partner abuse.

NOW, THEREFORE, AS MAYOR OF THE TOWN OF ATHERTON, AND ON BEHALF OF THE ATHERTON CITY COUNCIL, do hereby proclaim the month of October 2026 as Domestic Violence Awareness Month to raise awareness about and encourage all residents of San Mateo County to do their part to help rid our community of intimate partner violence.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Town of Atherton to be affixed this 21th day of October, 2026. __________________________
Stacy Holland, Mayor
Town of Atherton

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REIMAGINE DUMBARTON In Partnership with
Town of Atherton Council Presentation
October 21, 2026 Page 9 of 307
Agenda
• Project Overview
• Recap of Community Engagement Phase I
• Proposed Project Design Concepts
• Ways to Provide Input and Next Steps
2

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Project Overview

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What is Reimagine Dumbarton?
Reimagine Dumbarton is a vision to transform a
former freight rail line into a 5-mile busway and
walking and bicycling trail between Redwood
City and East Palo Alto.
4

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Why Reimagine Dumbarton?
Today, the Dumbarton corridor is underutilized and creates a barrier between communities. Reimagine Dumbarton would:
• Reconnect communities
• Create new walking and bicycling connections and improve access to neighborhoods, community destinations, jobs, and the regional transportation network • Provide faster, more reliable transit
• Strengthen local and regional connections through zero-emission bus service • Incorporate active transportation and community place-making • Design a project compatible with bicycle and pedestrian uses • Respond to changing travel needs and bring improvements soon • Address transportation needs of recent and future development now while preserving flexibility for a rail project in the future
5

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What could Reimagine Dumbarton Include?
Fast, reliable and frequent transit • A dedicated busway with nine new bus stations
• Connections to Redwood City Transit
Center, Caltrain, and regional bus
services
A continuous walking and bicycling trail • Nearly 4 miles of paved trail between the Bay Trail at University Ave (East
Palo Alto) and Middlefield Road (North
Fair Oaks)
Community Access and Place-Making
• 15 new access points, including
new pedestrian/bicycle crossings
• Opportunities for recreation,
community spaces, and landscaping
6

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Community Engagement Phase I

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Community Engagement Phase 1 (Jan-March 2026)
• 11 pop-up events (476 interactions)
• 2 community meetings
• Survey (>1,000 responses)
• Stakeholder Working Group Meeting
• 15+ Roadshow presentations
8

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Community Engagement Phase 1 - Key Takeaways
• Community priorities:
• Better regional connectivity, particularly
through more connections to Caltrain,
BART, and the East Bay
• Increased transit access to more places
• Improvements to transit speed and
reliability
• New opportunities for biking and walking
along the Corridor, as well as access to
new greenspaces
• Existing rail corridor is a barrier
• Opportunity for busway to address
existing issues associated with
underutilized rail corridor
• Questions related to noise, privacy,
impacts on development
9 Better
connections to
Caltrain and
regional buses
New
opportunities
for recreation,
bicycling, and
active
transportation
Connect to
more places on
transit
More places to
cross the
corridor on
foot or bike
New public
spaces like
parklets and
community
amenities like
seating and
tables
Improve
crossings and
flow across the
corridor for
vehicle traffic
Make buses
faster and
more reliable
Bus service
that comes
more often

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%
Please select up to three priorities for ways
transportation can be improved near or on the
Dumbarton Corridor.

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Proposed Project Design
Alternatives

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The Corridor Today
11 Double Track Configuration Single Track Configuration

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The Project In the Future
12 Proposed Mid-Block
Proposed At Stations
Note: Alternative paved trail markings are being considered

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Transit Service Enhancements
13 • Fast, reliable transit • Up to 8 buses per hour (service every 7.5 minutes)
• 13 minutes travel time from
University Avenue to
Middlefield Road
• 9 new bus stations • Bus station every ½ mile or
less
• Station access • Primarily by walking, bicycling,
micromobility, and connecting
transit
• Parking is not planned at
stations

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Active Transportation Improvements
14 • Continuous four-mile paved
walking and bicycling trail
• Connections to Bay Trail
• Estimated to be used by 1,000+
people daily
• Faster bicycle trips and access
for all
• Significantly reduce bicycle travel
times between key destinations
• More comfortable bicycling
experience for users of all ages &
abilities
Separated Bike/Ped Trail

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New Crossing over US-101
15 Existing Conditions/Cross Section Proposed Conditions/Cross Section

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Community Access and Place-Making
16 • 15 new access points,
including new crossings for
people walking and bicycling
• Opportunities for small
recreational spaces or
community gathering spaces
• Inclusion of additional green
space

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Potential Recreational Opportunity Areas
17 Fitness/Exercise Playground Gathering Spaces Dog Park

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Next Steps and Getting Involved

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Project Schedule and Next Steps
19

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We Want to Hear from You!
20 • Now is your chance to help refine the designs for the busway and trail project, before a preferred alternative is selected in early 2027!
• Scan the QR code to visit the project website and share feedback on project designs through a survey, open now
through October 30, 2026.
• Visit samtrans.com/dumbarton
• Email the project team at [email protected]
• Call SamTrans Customer Service at 1-800-660-4287
• Free interpretation assistance is available.
• Para traducción llame al 1-800-660-4287.
• 如需要翻译，请电 1-800-660-4287.

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Thank You!
This project is made possible by local transportation sales tax dollars from the San Mateo County Transportation Authority and Regional Measure 3 funds through the Metropolitan Transportation Commission.

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1 Michael Gallagher
From: Steve Grimes
Sent: Tuesday, October 13, 2026 8:31 PM
To: George Rodericks
Subject: changes to Station Ln
[The e-mail below is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.]
Hi George;
A lot of opinions floating on possible considerations to Station Lane to Watkins.

Just curious, would the Town even consider the idea of:
- closing Station Lane to Watkins to make it a walking/biking path - closing Maple to Station Lane and the library pass-through to Fair Oaks - install round-about(s), or turn-arounds at the intersection of Station Lane/Maple to allow traffic to turn around and exit the parking lot (back to Fair Oaks) and Maple (Walnut would also be 'no outlet' and would need a turn-around at the intersection with Station Lane).

This solves walking/biking safety issues with Station Lane to Watkins and the through traffic/parking problems on Maple. I understand this may create other problems and Maple/Walnut residents may not even want this...but, I would give up access to Watkins and Fair Oaks (via the parking lot) for the upside of the above. None of this would address the parking issues associated with the library and Council buildings but it would dramatically reduce the traffic through the library parking lot.

Let me know your thoughts.

Thanks,
Steve
----- Forwarded Message -----
From: Vandy O'Reilly
To: John Davey ; Lindsay Walker
Cc:

Sent: Tuesday, October 13, 2026 at 06:23:51 PM CDT
Subject: Re: changes to Station Ln
Once again, thank you so much Julie for your awareness as to Maple Ave and the thoughtful options you laid out. It seems to me that not being able to access Station Lane going towards Watkins will be a huge problem and frankly great annoyance for many of us. As for changing it back if it doesn't work out down the road, I absolutely do not see the town ever doing that or it will take years of meetings to prove it was a mistake. I don
T think we should go there. Yes on a sidewalk but try very hard to limit taking the screening down. It is an important sound barrier as people Have been saying.

Vandy

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3 Thiago
On Tue, Oct 13, 2026 at 8:54 AM Julie Quinlan wrote:

Hi Maple neighbors,
Because of increased traffic in our area, the Town has hired a consultant who is reviewing pedestrian safety changes to Station Ln (between Maple and Watkins). These changes will affect how move around our neighborhood, and council member Rick DeGoglia told me what's currently being considered. Nothing's been decided for sure and options can change, but it's important for us to think about how they might limit us in getting in and out of our area and tell the council what we prefer.

Here are the 3 options Rick shared with me, and some of my thoughts:

1. Make Station Ln one-way.

Rick said his preference is to make it one-way from Watkins towards the Town Center (in his words, to make it easier for Lindenwood folks to enter). This means we wouldn't be able to turn right on Station Ln from Maple which is important to be able to drive to Encinal, M-A, and otherwise get to Watkins. It could also worsen cut-through traffic from Watkins and down Maple. I think our neighborhood's needs should be given preference over Lindenwood since we've experienced the most change from Town Center traffic; they have to go to Middlefield anyhow and can just go 1 more street down to Fair Oaks to get here.

Another problem is that Station Ln is a Safe Route to School corridor ever since we got access to the gate in Holbrook Palmer Park about 15 years ago. A lot of kids ride their bikes back and forth to/from Encinal and M-A and use Station Ln to access the gate in the park, and making it one-way in either direction option would limit them.

2. Put a sidewalk on the west (non-train track) side of Station Ln.

Rick said they'd have to remove 8 heritage trees to do this. I think most of us don't love the idea of taking out the trees?

3. Put a sidewalk on the east (train track) side of Station Ln.

Rick said they'd have to remove the oleander bushes next to the street but that there are some shrubs and a few small oak trees behind the oleander that might be left.

To me this is the best (least bad?) option. Personally I don't love the idea of losing the screening from the train tracks but this option might work if we could get additional tall plants installed as a new screen between the sidewalk and tracks. For an example, check out the tall screening plants they put in around our end of the corporation yard - they grew up pretty fast and might do the trick, in addition of course to the oaks that are already there.

Please think about this and share your thoughts with the Council. The Town seems very serious about doing something to Station Ln, and we need to be part of the process. I'm not positive about any process to get neighborhood feedback but I think we need to give feedback asap if only to shut down options we don't like.

You can email all Council members at once at this email address: [email protected]
Tell them you're a Maple resident and that you've heard that changes are being considered to Station Ln and you want to share your thoughts/opinions about what would be best for our area/neighborhood.

If you prefer you can contact Council members individually. Here is a link to the Council webpage; you can access their individual email addresses at the link under each member photo. https://www.athertonca.gov/135/City-Council Page 32 of 307 4 I haven't had time to follow the decision-making or the next time this might be reviewed but believe there is a Council meeting Weds October 21. We should keep tabs on future agendas to see if Station Ln/traffic safety plan will be discussed.

Thanks -
Julie

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2024 2025 2026
January $ 1,283,765 $ 2,326,138 $ 2,151,042
February $ 1,581,542 $ 1,429,576 $ 1,834,917
March $ 1,715,865 $ 1,553,133 $ 2,011,719
April $ 1,935,667 $ 2,160,294 $ 2,606,424
May $ 1,978,239 $ 2,364,599 $ 2,195,414
June $ 1,208,355 $ 4,535,720 $ 1,532,675
July $ 3,965,335 $ 3,796,764 $ 4,661,030
August $ 3,403,932 $ 1,667,699 $ 1,594,749
September $ 1,681,357 $ 1,705,837 $ 2,969,128
October $ 2,499,762 $ 3,567,584
November $ 2,332,189 $ 1,730,227
December $ 1,695,376 $ 1,710,431
$ 25,281,384 $ 28,548,001 $ 21,557,098
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2024 $1,283,765 $1,581,542 $1,715,865 $1,935,667 $1,978,239 $1,208,355 $3,965,335 $3,403,932 $1,681,357 $2,499,762 $2,332,189 $1,695,376 2025 $2,326,138 $1,429,576 $1,553,133 $2,160,294 $2,364,599 $4,535,720 $3,796,764 $1,667,699 $1,705,837 $3,567,584 $1,730,227 $1,710,431 2026 $2,151,042 $1,834,917 $2,011,719 $2,606,424 $2,195,414 $1,532,675 $4,661,030 $1,594,749 $2,969,128 $-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART
Item 1

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ITEM NO. 9

TOWN OF ATHERTON
CLAIMS LIST SEPTEMBER 2026

Previous Yr.

Sept 2026 Sept 2025
A/P Checks (#37987-38112)
Payroll Checks (#6xx-6xx)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 2,161,865
0 413,447
393,816
Amount
$914,446
494
389,021
401,876
SEPTEMBER 2026 Total $ 2,969,128 $1,705,837
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 6xx-6xx (payroll), and 37987-38112 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,969,128 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 6xx-6xx (payroll), and 37987-38112 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,969,128 are true and correct and are authorized for payment. _______________________________
S. Holland
Mayor, Town of Atherton

SOURCE OF FUNDS
Sept 2026 Sept 2025
101 General Fund $ 1,614,433 $1,344,589
105 Tennis Fund 2,698
202 Measure A 142,500 2,850
204 Measure M 83,801
205 Measure W 35,619
213 Library Fund 126,732 29,294
401 GF Projects 956,660 90,063
610 Equipment Replacement 135,480
614 Worker’s Comp Insurance 96,883
616 Employee Benefits Fund 6,685 6,678
TOTAL $ 2,969,128 $1,705,837
Item 1

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 37987 ALTA PLANNING & DESIGN INC. 9/3/2026 011-13 GF Projects Bicycle & Pedestrian Master Plan Update Apr-May 2026 3,465.50 37987 Total 3,465.50
37988 INTERWEST CONSULTING GROUP INC 9/3/2026 3569007 Library Fund Children's Garden Project Library Mar 2026 26,735.00 37988 Total 26,735.00
37989 LIFE INSURANCE COMPANY OF NORTH AMERICA 9/3/2026 36073_060126 General Fund Basic AD&D Ins Jun 2026 63.25 37989 LIFE INSURANCE COMPANY OF NORTH AMERICA 9/3/2026 36073_060126 General Fund Basic Term Life Ins Jun 2026 291.80 37989 LIFE INSURANCE COMPANY OF NORTH AMERICA 9/3/2026 36073_060126 General Fund Long Term Disability Ins Jun 2026 1,298.77 37989 LIFE INSURANCE COMPANY OF NORTH AMERICA 9/3/2026 36073_060126 General Fund Short Term Disability Ins Jun 2026 546.00 37989 Total 2,199.82
37990 MUNICIPAL RESOURCE GROUP LLC 9/3/2026 260572 General Fund Administration Prof Svc Record Management Support Admin May 2026 3,187.50 37990 Total 3,187.50
37991 RUBBERFORM RECYCLED PRODUCTS LLC 9/3/2026 RF94661 General Fund DPW-Street Maint. (100) Plastic Shield for Lag Bolt PW Jun 2026 140.33 37991 Total 140.33
37992 SIEMENS 9/3/2026 INV-304816 General Fund DPW-Building Maint.

Asset Essentials Enterprise Cloud Subscription PW 7/1/26 - 6/30/27 11,378.29
37992 SIEMENS 9/3/2026 INV-304816 General Fund DPW-Building Maint. Asset Essentials Integration Tier II PW 7/1/26 -6/30/27 4,294.00 37992 Total 15,672.29
37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac Accident (Pre-Tax) 221.10 37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac Cancer Ins(Pre-Tax) 82.02 37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac Dental Plan (Pre-Tax) 28.02 37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac Hosp. Conf. Id (Pre-Tax) 99.96 37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac Life Emp (After -Tax) 99.88 37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac Speci Health (After-Tax) 6.63 37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac Speci Health (Pre-Tax) 75.00 37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac STD (After-Tax) 587.76 37993 AFLAC 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Aflac Vision Plan(Pre-Tax) 38.17 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac Accident (Pre-Tax) 221.10 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac Cancer Ins(Pre-Tax) 82.02 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac Dental Plan (Pre-Tax) 28.02 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac Hosp. Conf. Id (Pre-Tax) 99.96 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac Life Emp (After -Tax) 99.88 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac Speci Health (After-Tax) 6.63 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac Speci Health (Pre-Tax) 75.00 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac STD (After-Tax) 587.76 37993 AFLAC 9/3/2026 502-08-2026 General Fund PR Batch 00502.08.2026 Aflac Vision Plan(Pre-Tax) 38.17 37993 Total 2,477.08
37994 AT&T MOBILITY 9/3/2026 287287388102x08 General Fund Police Data Mobile Comm PD 7/12/26 -8/11/26 1,060.77 37994 Total 1,060.77
37995 BETTER BLANKETS 9/3/2026 06152026B GF Projects (1) Willow Hut for HPP Playground Jun 2026 5,878.38 37995 Total 5,878.38
37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9885903 General Fund DPW-Park Maint. Landscape Maint Svcs HP Park Aug 2026 19,969.45 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9885903 Tennis Fund Landscape Maint Svcs Tennis Court Aug 2026 908.04 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9885928 General Fund DPW-Street Maint. Landscape Maint Svcs El Camino Real Aug 2026 3,131.25 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9886134 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities Jul 2026 1,959.08 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9886134 Library Fund Landscape Maint Svcs Library Jul 2026 2,326.09 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9898799 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities Sep 2026 2,017.86 Checks by Date - Detail by Check Number
For the Month of September 2026

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9898799 Library Fund Landscape Maint Svcs Library Sep 2026 2,395.87 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9898829 General Fund DPW-Park Maint. Landscape Maint Svcs HP Park Sep 2026 19,969.45 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9898829 Tennis Fund Landscape Maint Svcs Tennis Court Sep 2026 908.04 37996 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/3/2026 9899609 General Fund DPW-Street Maint. Landscape Maint Svcs El Camino Real Sep 2026 3,131.25 37996 Total 56,716.38
37997 CALIFORNIA STATE DISBURSEMENT UNIT 9/3/2026 501-09-2026 General Fund PR Batch 00501.09.2026 Garnishment 27.69 37997 Total 27.69
37998 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 9/3/2026 260728 General Fund DPW-Street Maint. Traffic Signal Maint Svc Jul 2026 255.00 37998 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 9/3/2026 260729 General Fund DPW-Street Maint. Street Light Svc Call 153 James PW Jul 2026 390.00 37998 Total 645.00
37999 CAPITAL PROGRAM MANAGEMENT INC 9/3/2026 23-13-30 GF Projects Upper Atherton Channel Relining Project Jul 2026 4,837.50 37999 Total 4,837.50
38000 CODE PUBLISHING COMPANY INC 9/3/2026 GC10020192 General Fund Administration Municipal Code Web Update (36) New Pages, (15) Pages
w/Pictures/Table Admin Jul 2026 1,107.00
38000 Total 1,107.00
38001 COUNTY OF SAN MATEO 9/3/2026 SMC MTG 8/28/26 General Fund City Council SMC Council of Cities Dinner Meeting Vice Mayor R. DeGolia 8/28/26 47.00
38001 Total 47.00
38002 D WRIGHT CONSTRUCTION INC. 9/3/2026 BP22-00261 General Fund Refund Recycling Dep BP22-00261, 301 Fletcher 5,261.25 38002 Total 5,261.25
38003 DELTA DENTAL OF CALIFORNIA 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Dental Ins 3,652.20 38003 DELTA DENTAL OF CALIFORNIA 9/3/2026 BE007195138 General Fund Police Dental Adj EE Only D. Metzger PD (41.51) 38003 DELTA DENTAL OF CALIFORNIA 9/3/2026 BE007195138 General Fund Dental Cobra J. Wade Sept 2026 182.56 38003 Total 3,793.25
38004 DOUGLAS CHUNG KIM 9/3/2026 3015 GF Projects SelbyLn/ECR Intersection Improvement Project Jul 2026 2,000.00 38004 Total 2,000.00
38005 ESRI 9/3/2026 900278439 General Fund DPW-Engineering (10) ArcGIS Online Viewer User Type Subscription PW Eng 7/9/26 - 7 /8/27 1,250.00
38005 ESRI 9/3/2026 900278439 General Fund DPW-Engineering (2) ArcGIS Online Creator User Type Subscription (Desktop Migration) PW Eng 7/9/26 -7 /8/27 1,100.00
38005 ESRI 9/3/2026 900278439 General Fund DPW-Engineering (2) ArcGIS Online Creator User Type Subscription PW Eng 7/9/26 - 7 /8/27 1,400.00
38005 ESRI 9/3/2026 900278439 General Fund DPW-Engineering ArcGIS Online Mobile Worker User Type Subscription PW Eng 7/9/26 -7 /8/27 400.00
38005 Total 4,150.00
38006 FOLGER GRAPHICS INC 9/3/2026 148109 General Fund Administration (2574) Athertonian Newsletter Admin Jul 2026 3,876.93 38006 Total 3,876.93
38007 GOSERCO INC. 9/3/2026 13543 General Fund Police
Extended Warranty Plan -GOLD Remote /On-Site & ASSURE
Software Subscription PD 11/01/26 -10/31/27 6,097.23
38007 Total 6,097.23
38008 GUO YING 9/3/2026 APW25-00066 General Fund Refund Road Bond Dep APW25-00066, 42 San Benito 2,500.00 38008 GUO YING 9/3/2026 APW25-00067 General Fund Refund Road Bond Dep APW25-00067, 42 San Benito 2,500.00 38008 GUO YING 9/3/2026 APW25-00247 General Fund Refund Road Bond Dep APW25-00247, 42 San Benito 2,500.00 38008 Total 7,500.00
38009 KIMLEY-HORN & ASSOC INC 9/3/2026 36695751 GF Projects ADLP Corridor Traffic & Safety Improvement Project Jul 2026 7,770.36 38009 Total 7,770.36
38010 LIFE INSURANCE COMPANY OF NORTH AMERICA 9/3/2026 36073_070126 General Fund Basic AD&D Ins Jul 2026 63.25 38010 LIFE INSURANCE COMPANY OF NORTH AMERICA 9/3/2026 36073_070126 General Fund Basic Term Life Ins Jul 2026 291.80

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38010 LIFE INSURANCE COMPANY OF NORTH AMERICA 9/3/2026 36073_070126 General Fund Long Term Disability Ins Jul 2026 1,298.77 38010 LIFE INSURANCE COMPANY OF NORTH AMERICA 9/3/2026 36073_070126 General Fund Short Term Life Ins Jul 2026 546.00 38010 Total 2,199.82
38011 LN CURTIS & SONS 9/3/2026 INV1098337 General Fund Police Tactical SWAT Gear (1) Level IIIA Front & Back Ballistic Panel Set, (1) M Series Concealable Covert Carrier, (1) Carrier Traditional MOLLE PD Aug 2026 1,455.11
38011 Total 1,455.11
38012 McDonald KC 9/3/2026 Aug 28 2026 General Fund Police (20 Motor Oil, (2) Wiper Fluid PD Aug 2026 43.91 38012 Total 43.91
38013 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 9/3/2026 3108016715 General Fund Interdepartmental Lease Digital Mailing Town C#0041360206 6/30/26 -9/29/26 752.49 38013 Total 752.49
38014 R3 CONSULTING GROUP INC. 9/3/2026 125510 General Fund Administration EAR Support for Cal Recycle Admin Aug 2026 7,082.50 38014 Total 7,082.50
38015 SABAH INTERNATIONAL INC. 9/3/2026 PI0037596 Library Fund Annual Fire Alarm & Monitoring 33.33% Library Aug 2026 1,807.50 38015 SABAH INTERNATIONAL INC. 9/3/2026 PI0037596 General Fund DPW-Building Maint. Annual Fire Alarm & Monitoring 66.67% Town Aug 2026 3,615.00 38015 Total 5,422.50
38016 SELWAY CONSTRUCTION INC 9/3/2026 262001-05 Library Fund Children's Garden Project -5% Retention Library Jun 2026 (2,620.60) 38016 SELWAY CONSTRUCTION INC 9/3/2026 262001-05 Library Fund Children's Garden Project Library Jul 2026 52,412.00 38016 Total 49,791.40
38017 TJKM 9/3/2026 0057698 GF Projects Station Ln Ped Improvement Jul 2026 245.00 38017 TJKM 9/3/2026 0057698 GF Projects Station Ln Ped Improvement Jul 2026 245.00 38017 TJKM 9/3/2026 0057698 GF Projects Parking & Traffic Operations Evaluation Town Center Jul 2026 980.00 38017 Total 1,470.00
38018 TOSHIBA FINANCIAL SERVICES 9/3/2026 42616310 General Fund Building (1/3) Lease Toshiba e-Studio5525AC Copier Bldg Jul 2026 380.42 38018 TOSHIBA FINANCIAL SERVICES 9/3/2026 42616310 General Fund DPW-Engineering (1/3) Lease Toshiba e-Studio5525AC Copier Engr Jul 2026 380.42 38018 TOSHIBA FINANCIAL SERVICES 9/3/2026 42616310 General Fund Planning (1/3) Lease Toshiba e-Studio5525AC Copier Plng Jul 2026 380.42 38018 TOSHIBA FINANCIAL SERVICES 9/3/2026 42616310 General Fund Administration Lease Toshiba e-Studio5525ACT Copier Admin Jul 2026 1,493.93 38018 TOSHIBA FINANCIAL SERVICES 9/3/2026 42871073 General Fund Building (1/3) Lease Toshiba e-Studio5525AC Copier Bldg Aug 2026 414.57 38018 TOSHIBA FINANCIAL SERVICES 9/3/2026 42871073 General Fund DPW-Engineering (1/3) Lease Toshiba e-Studio5525AC Copier Engr Aug 2026 414.58 38018 TOSHIBA FINANCIAL SERVICES 9/3/2026 42871073 General Fund Planning (1/3) Lease Toshiba e-Studio5525AC Copier Plng Aug 2026 414.58 38018 TOSHIBA FINANCIAL SERVICES 9/3/2026 42871073 General Fund Administration Lease Toshiba e-Studio5525ACT Copier Admin Aug 2026 2,003.47 38018 Total 5,882.39
38019 TRIPEPI SMITH & ASSOCIATES INC. 9/3/2026 17623 General Fund Administration Athertonian Newsletter Production Jul 2026 2,600.00 38019 Total 2,600.00
38020 VISION SERVICE PLAN 9/3/2026 825812819 General Fund Vision Cobra J. Wade Sep 2026 30.90 38020 VISION SERVICE PLAN 9/3/2026 501-08-2026 General Fund PR Batch 00501.08.2026 Vision Insurance 708.99 38020 Total 739.89
38021 WAGEWORKS INC. 9/3/2026 INV9255588 General Fund Police Healthcare FSA & Dep Care Admin Fee PD Jul 2026 182.00 38021 Total 182.00
38022 WEST COAST ARBORISTS INC. 9/3/2026 247887 General Fund DPW-Park Maint. Tree Maintenance Service HP Park Jul 2026 6,180.00 38022 WEST COAST ARBORISTS INC. 9/3/2026 248425 General Fund DPW-Street Maint. Tree Maintenance Service Street Aug 2026 2,472.00 38022 WEST COAST ARBORISTS INC. 9/3/2026 248426 General Fund DPW-Park Maint. Tree Maint Svc Removal & Grid Prune HP Park Aug 2026 33,538.70 38022 Total 42,190.70
38023 WORKCARE INC 9/3/2026 WCI-00472928 General Fund Police Incentives (20) FMS Screening, (3) International Cup Challenge PD Jul 2026 700.00
38023 WORKCARE INC 9/3/2026 WCI-00472928 General Fund Police Wellness Program Mgmnt Fee PD Jul 2026 13,333.33 38023 Total 14,033.33
38024 BEAR CONSTRUCTION INC. 9/10/2026 No. 1 GF Projects 2026 Street Patching & Overlay 118,919.60

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38024 BEAR CONSTRUCTION INC. 9/10/2026 No. 1 Measure A 2026 Street Patching & Overlay 150,000.00 38024 BEAR CONSTRUCTION INC. 9/10/2026 No. 1 Measure M 2026 Street Patching & Overlay 83,580.00 38024 BEAR CONSTRUCTION INC. 9/10/2026 No. 1 Measure A 2026 Street Patching & Overlay -5% Retention (7,500.00) 38024 BEAR CONSTRUCTION INC. 9/10/2026 No. 1 Measure M 2026 Street Patching & Overlay -5% Retention (4,179.00) 38024 BEAR CONSTRUCTION INC. 9/10/2026 No. 1 GF Projects 2026 Street Patching & Overlay -5% Retention (5,945.98) 38024 Total 334,874.62
38025 AACIS INVESTMENTS INC 9/17/2026 46288077 GF Projects (3) Train Museum Graphics -Free Standing Pieces May 2026 1,587.90 38025 AACIS INVESTMENTS INC 9/17/2026 46289472 GF Projects (6) Reverse Print On Clear Acrylic w/White Ink Flood Backing - Train Museum Graphics Sep 2026 736.54
38025 Total 2,324.44
38026 ASSOCIATION OF BAY AREA GOVERNMENTS 9/17/2026 1004037 General Fund Interdepartmental ABAG Membership Dues FY 2026/27 3,342.00 38026 ASSOCIATION OF BAY AREA GOVERNMENTS 9/17/2026 1006003 General Fund DPW-Street Maint. ABAG Levelized Gas Charge PW 6/23/26 -7/22/26 15.38 38026 ASSOCIATION OF BAY AREA GOVERNMENTS 9/17/2026 1006003 General Fund DPW-Park Program ABAG Levelized Gas Charge PW 6/23/26 -7/22/26 292.17 38026 Total 3,649.55
38027 AT&T CALNET 3 9/17/2026 25674151 General Fund Police Radio Circuits BAN Acct# 9391062302 PD 7/10/26 -8/9/26 522.91 38027 AT&T CALNET 3 9/17/2026 25739604 General Fund Police Radio Circuits BAN Acct# 9391061602 PD 7/27/26 -8/26/26 615.48 38027 Total 1,138.39
38028 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/17/2026 9885916 General Fund DPW-Park Maint. Landscape Maint Svcs HP Park Jul 2026 19,387.82 38028 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/17/2026 9885916 Tennis Fund Landscape Maint Svcs Tennis Court Jul 2026 881.59 38028 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/17/2026 9886232 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities Aug 2026 2,017.86 38028 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/17/2026 9886232 Library Fund Landscape Maint Svcs Library Aug 2026 2,395.87 38028 Total 24,683.14
38029 BRINK'S INCORPORATED 9/17/2026 13278508 General Fund Finance Armored Transportation Svc Fin Sep 2026 406.93 38029 Total 406.93
38030 BRYCE HR CONSULTING INC. 9/17/2026 1586 General Fund Administration Classification & Compensation Study Admin Sep 2026 2,000.00 38030 Total 2,000.00
38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund DPW-Park Program 150 Watkins (Fire Protection) 8/1/26 -8/31/26 44.17 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 8/1/26 -8/31/26 597.05 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund DPW-Park Program 150 Watkins 7/24/26 -8/24/26 974.00 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund Administration 80 Fair Oaks (2 Meter) Admin 7/2/26 -8/3/26 37.09 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund Building 80 Fair Oaks (2 Meter) Bldg 7/2/26 -8/3/26 37.09 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund Police 80 Fair Oaks (2 Meter) PD 7/2/26 -8/3/26 445.14 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund Planning 80 Fair Oaks (2 Meter) Plng 7/2/26 -8/3/26 37.09 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 7/2/26 -8/3/26 37.09 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund Administration 80 Fair Oaks Admin 7/2/26 -8/3/26 70.38 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund Building 80 Fair Oaks Bldg 7/2/26 -8/3/26 70.38 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund Police 80 Fair Oaks PD 7/2/26 -8/3/26 844.67 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund Planning 80 Fair Oaks Plng 7/2/26 -8/3/26 70.38 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund DPW-Engineering 80 Fair Oaks PW 7/2/26 -8/3/26 70.38 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund DPW-Street Maint. Alameda/Atherton 7/2/26 -8/3/26 466.68 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund DPW-Street Maint. El Camino Real M#62514200 7/24/26 -8/24/26 593.50 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 General Fund DPW-Street Maint. El Camino Real M#62563672 7/2/26 -8/3/26 758.38 38031 CAL WATER SERVICE 9/17/2026 4726166666/Aug2026 Library Fund Library (Irrigation) 7/2/26 -8/3/26 5,416.57 38031 Total 10,570.04
38032 CALIFORNIA STATE DISBURSEMENT UNIT 9/17/2026 502-09-2026 General Fund PR Batch 00502.09.2026 Garnishment 27.69 38032 Total 27.69
38033 CAPITAL PROGRAM MANAGEMENT INC 9/17/2026 23-13-31 GF Projects PM Svc Upper Atherton Channel Relining Project Aug 2026 2,153.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38033 Total 2,153.00
38034 CINTAS CORPORATION 9/17/2026 5356857604 General Fund Administration First Aid Cabinet Refilled Admin Aug 2026 124.57 38034 CINTAS CORPORATION 9/17/2026 5356857604 General Fund DPW-Street Maint. First Aid Cabinet Refilled Corp Yard Aug 2026 169.99 38034 CINTAS CORPORATION 9/17/2026 5356857604 General Fund DPW-Engineering First Aid Cabinet Refilled PW Aug 2026 122.25 38034 Total 416.81
38035 CITY OF MENLO PARK 9/17/2026 Jan-Jun 2026 General Fund DPW-Street Maint. Traffic Signal Shared Cost Valparaiso/University PW Jan-Jun 2026 846.06 38035 CITY OF MENLO PARK 9/17/2026 Jul-Dec 2025 General Fund DPW-Street Maint. Traffic Signal Shared Cost Valparaiso/University PW Jul-Dec 2025 680.57 38035 Total 1,526.63
38036 COMCAST BUSINESS 9/17/2026 9/10/26-10/9/26 General Fund Interdepartmental Internet Svc Town 9/10/26 -10/9/26 244.42 38036 Total 244.42
38037 COMMERCIAL CONTROLS CORPORATION 9/17/2026 12868 General Fund Police Bldg Systems Support & Maintenance Sep 2026 3,202.00 38037 Total 3,202.00
38038 CULLIGAN QUENCH 9/17/2026 INV10349144 General Fund Police Drinking Water Svc PD Mar 2026 125.19 38038 CULLIGAN QUENCH 9/17/2026 INV10611107 General Fund Police Drinking Water Svc PD Apr 2026 125.19 38038 CULLIGAN QUENCH 9/17/2026 INV10777101 General Fund Police Drinking Water Svc PD May 2026 125.19 38038 CULLIGAN QUENCH 9/17/2026 INV10928903 General Fund Police Drinking Water Svc PD Jun 2026 125.19 38038 CULLIGAN QUENCH 9/17/2026 INV11072969 General Fund Police Drinking Water Svc PD Jul 2026 125.19 38038 CULLIGAN QUENCH 9/17/2026 INV11231896 General Fund Police Drinking Water Svc PD Aug 2026 125.19 38038 CULLIGAN QUENCH 9/17/2026 INV11393463 General Fund Police Drinking Water Svc PD Sep 2026 125.19 38038 Total 876.33
38039 DOUGLAS CHUNG KIM 9/17/2026 3019 GF Projects Selby Ln/ECR Intersection Improvement Project Aug 2026 2,700.00 38039 Total 2,700.00
38040 ENGRAVED BRICKS 9/17/2026 213939 GF Projects (1) 4x8 Bricks Engraved Aug 2026 160.99 38040 Total 160.99
38041 FAST TRAK INVOICE PROCESSING DEPT 9/17/2026 I712649279519 General Fund Police Fastrak Toll Chev Lic# CA 722394 PD Aug 2026 25.50 38041 Total 25.50
38042 INFINITY TECHNOLOGIES 9/17/2026 5956 General Fund DPW-Engineering General GIS Support PW Eng Aug 2026 480.00 38042 Total 480.00
38043 INTERWEST CONSULTING GROUP INC 9/17/2026 4485236 General Fund Building Contract Bldg & Safety Svcs -65% Bldg Rev Aug 2026 119,126.14 38043 INTERWEST CONSULTING GROUP INC 9/17/2026 4485236 General Fund Building Reimb Lease Dell Computer Bldg Aug 2026 (148.92) 38043 Total 118,977.22
38044 KEVIN KASHIWAHARA 9/17/2026 2026-015 General Fund Police Background Investigation PD Sep 2026 1,500.00 38044 Total 1,500.00
38045 LIEBERT CASSIDY WHITMORE 9/17/2026 333682 General Fund Police Prof Law Svc Re: Advice Discipline & Workplace Accommodation PD Aug 2026 4,735.50
38045 Total 4,735.50
38046 MCCi LLC 9/17/2026 PS30383 General Fund Administration Contract Closeout: -New Cloud System Final 25% Billing Admin Jul 2026 9,000.00
38046 Total 9,000.00
38047 MCCULLEY STEVE 9/17/2026 GH090826 General Fund DPW-Park Maint.

Replaced Control Board for Oven Gilmore House HP Park Jun 2026 808.00
38047 Total 808.00
38048 ODP BUSINESS SOLUTIONS LLC 9/17/2026 473845653001 General Fund Administration (1) bx Sharpie, (3) pk Man Guide A-Z Admin Aug 2026 60.99 38048 ODP BUSINESS SOLUTIONS LLC 9/17/2026 479553052001 General Fund Administration (1) ct Paper Admin Aug 2026 61.24 38048 ODP BUSINESS SOLUTIONS LLC 9/17/2026 480806852001 General Fund Building (1/3) ct Paper, (5/3) Refill Pen Bldg Aug 2026 22.95 38048 ODP BUSINESS SOLUTIONS LLC 9/17/2026 480806852001 General Fund DPW-Engineering (1/3) ct Paper, (5/3) Refill Pen PW Aug 2026 22.94 38048 ODP BUSINESS SOLUTIONS LLC 9/17/2026 480806852001 General Fund Planning (1/3) ct Paper, (5/3) Refill Pen Plng Aug 2026 22.95

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38048 Total 191.07
38049 PENINSULA IMPROVEMENT INC 9/17/2026 22605 GF Projects (100) Street Light Pole Painting Sep 2026 60,485.62 38049 Total 60,485.62
38050 PENINSULA UNIFORMS & EQUIPMENT 9/17/2026 223922 General Fund Police Uniforms (1) Pants Stryke E. Dalby Jul 2026 104.38 38050 PENINSULA UNIFORMS & EQUIPMENT 9/17/2026 224200 General Fund Police Uniforms (1) Leverage Cap P.Tejera Jul 2026 21.92 38050 PENINSULA UNIFORMS & EQUIPMENT 9/17/2026 224201 General Fund Police Uniforms (1) Handcuff Case I. Davidovich Jul 2026 54.88 38050 Total 181.18
38051 PG&E 9/17/2026 11940786962/Aug2026 General Fund Administration Civic Center 80 Fair Oaks Admin & Chmbr Aug 2026 577.20 38051 PG&E 9/17/2026 11940786962/Aug2026 General Fund Building Civic Center 80 Fair Oaks Bldg Aug 2026 577.20 38051 PG&E 9/17/2026 11940786962/Aug2026 Library Fund Civic Center 80 Fair Oaks Library Aug 2026 9,235.22 38051 PG&E 9/17/2026 11940786962/Aug2026 General Fund Police Civic Center 80 Fair Oaks PD Aug 2026 11,544.04 38051 PG&E 9/17/2026 11940786962/Aug2026 General Fund Planning Civic Center 80 Fair Oaks Plng Aug 2026 577.20 38051 PG&E 9/17/2026 11940786962/Aug2026 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW Aug 2026 577.20 38051 PG&E 9/17/2026 56788311910/Jul2026 General Fund DPW-Park Program Activity Bldg 150 Watkins 6/29/26 -7/27/26 400.02 38051 PG&E 9/17/2026 56788311910/Jul2026 General Fund DPW-Park Program Modular Bldg 150 Watkins 7/28/26 -8/26/26 539.30 38051 PG&E 9/17/2026 56788311910/Jul2026 General Fund DPW-Park Maint. Pump150 Watkins 7/28/26 -8/26/26 1,275.08 38051 PG&E 9/17/2026 56788311910/Jul2026 General Fund DPW-Street Maint. Signal Marsh-Middlefield 7/23/26 -8/21/26 72.61 38051 PG&E 9/17/2026 56788311910/Jul2026 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 7/23/26 -8/21/26 93.60 38051 PG&E 9/17/2026 56788311910/Jul2026 General Fund DPW-Street Maint. Street Lights 7/29/26 -8/27/26 5,148.89 38051 PG&E 9/17/2026 56788311910/Jun2026 General Fund DPW-Park Program Activity Bldg 150 Watkins 6/29/26 -7/27/26 282.98 38051 PG&E 9/17/2026 56788311910/Jun2026 General Fund DPW-Park Program Modular Bldg 150 Watkins 6/29/26 -7/27/26 629.56 38051 PG&E 9/17/2026 56788311910/Jun2026 General Fund DPW-Park Maint. Pump150 Watkins 6/29/26 -7/27/26 1,261.13 38051 PG&E 9/17/2026 56788311910/Jun2026 General Fund DPW-Street Maint. Signal Marsh-Middlefield 6/24/26 -7/22/26 69.85 38051 PG&E 9/17/2026 56788311910/Jun2026 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 6/24/26 -7/22/26 90.43 38051 PG&E 9/17/2026 56788311910/Jun2026 General Fund DPW-Street Maint. Street Lights 6/30/26 -7/28/26 5,145.53 38051 Total 38,097.04
38052 RAFTELIS FINANCIAL CONSULTANTS INC 9/17/2026 47893 General Fund City Council Atherton City Council Retreat -Deposit Sep 2026 5,000.00 38052 Total 5,000.00
38053 RINGCENTRAL INC 9/17/2026 CD_001519892 General Fund Interdepartmental (34) DigitalLine Yealink SIP-T74W IP Phone Subscription Aug 2026 177.82 38053 Total 177.82
38054 RODERICKS GEORGE 9/17/2026 Reim092026 General Fund Administration Tech Reimb (1) iPhone 18 Pro CM G. Rodericks Sep 2026 1,543.41 38054 Total 1,543.41
38055 SAN FRANCISCO DAILY L.L.C. 9/17/2026 97686 General Fund City Council Daily Post "Not More Candidates Than Offices To BE Elected" Aug 2026 270.00
38055 Total 270.00
38056 SAN MATEO CNTY CONTROLLERS OFFICE 9/17/2026 Aug-26 General Fund Allocation of Parking PD Aug 2026 175.00 38056 Total 175.00
38057 SMC DEPT OF EMER MGMT - JPA 9/17/2026 FY26-27JPA001 General Fund Police Participation Countywide Emerg & Hazardous Materials Svc FY 2026/27 28,075.00
38057 Total 28,075.00
38058 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 9/17/2026 064800 General Fund Police (1) Fingerprint Apps PD Jul 2026 32.00 38058 Total 32.00
38059 SUTTER EAP 9/17/2026 20260930 General Fund Interdepartmental Employee Assistance Program Sep 2026 156.00 38059 Total 156.00
38060 SYSERCO INC. 9/17/2026 21048 Library Fund Svc Support Program Energy Maint System Library Aug 2026 857.63 38060 SYSERCO INC. 9/17/2026 21048 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town Aug 2026 2,001.12

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38060 SYSERCO INC. 9/17/2026 21377 Library Fund Svc Support Program Energy Maint System Library Sep 2026 857.63 38060 SYSERCO INC. 9/17/2026 21377 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town Sep 2026 2,001.12 38060 Total 5,717.50
38061 TJKM 9/17/2026 0057772 GF Projects Parking & Traffic Operations Evaluation Town Center Aug 2026 245.00 38061 TJKM 9/17/2026 0057772 GF Projects Station Lane Ped Improvements Aug 2026 61.25 38061 TJKM 9/17/2026 0057772 GF Projects Station Lane Ped Improvements Aug 2026 61.25 38061 Total 367.50
38062 TREE MOVERS INC. 9/17/2026 2364 General Fund DPW-Street Maint. Re-Issue Check (1) 60" Boxed Quercus Lobata Jun 2026 8,000.00 38062 Total 8,000.00
38063 TRIDENT K9 CONSULTING 9/17/2026 1831 General Fund Police K9 Maint Trng Jessie D. Romero PD Aug 2026 650.00 38063 TRIDENT K9 CONSULTING 9/17/2026 1831 General Fund Police K9 Maint Trng Maverick I. Davidovich PD Aug 2026 650.00 38063 Total 1,300.00
38064 WARREN SUSAN 9/17/2026 Aug-26 General Fund Police Get Ready Atherton Supplies ADAPT PD Aug 2026 554.91 38064 Total 554.91
38065 WEX BANK 9/17/2026 115053895 General Fund Police Fuel Charges PD 8/7/26 -9/6/26 10,764.40 38065 Total 10,764.40
38066 WIDMER BILL 9/17/2026 9/22/26-9/25/26 General Fund City Council Airfare League of City Council Conf Council Member B. Widmer 9/22/26 -9/25/26 348.80
38066 Total 348.80
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund Administration (2) pk Coke Zero, (1) pk Diet Coke Admin Aug 2026 74.96 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund Administration (1) pk Bottle Water for Band Sounds of Summer Admin Aug 2026 15.12 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund Administration (2) bx Var Fritos, (2) bx Sunchips, (2) bx Chex Mix, (2) bx Pretzel Twists, (3) bx Oreos, (2) Var Cookies, (2) bx Madeleines Cake Admin Aug 2026 258.85
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund Administration (3) USB C to HDMI Adapter for Conference Room Aug 2026 62.31 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund Administration Lunches for Legal Meeting Admin Aug 2026 173.60 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund Administration Lunches for MCE Staffs Admin July 2026 166.89 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund DPW-Engineering Recording Documents Stormwater Agreements PW Aug 2026 561.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund Administration Team Bldg Luncheon Admin Jul 2026 192.72 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 0022/8-24-26MG General Fund Administration Team Bldg Luncheon Admin Jul 2026 786.72 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 1649/8-24-26AS General Fund Interdepartmental Business Dropbox Subscription 7/26/26 -8/26/26 126.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 1649/8-24-26AS General Fund Interdepartmental Doodle Subscription Aug 2026 15.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 1649/8-24-26AS General Fund Interdepartmental Google Subscription Aug 2026 1.99 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 1649/8-24-26AS General Fund Interdepartmental SF Chronicle Subscription Aug 2026 0.25 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 1649/8-24-26AS General Fund Interdepartmental YouTube TV Subscription Aug 2026 82.99 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 1649/8-24-26AS General Fund Interdepartmental YouTube TV Subscription Admin Jul 2026 82.99 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 1649/8-24-26AS General Fund Interdepartmental Zoom Subscription for Meeting 8/12/26 -9/11/26 476.90 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 2431/8-24-26GR General Fund Administration Car Wash CM Veh G. Rodericks Aug 2026 49.99 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 2431/8-24-26GR General Fund Administration ChatGPT Plus Subscription CM G. Rodericks 7/25/26 -8/25/26 20.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 2431/8-24-26GR General Fund Administration Constant Contact Subscription CM G. Rodericks Aug 2026 35.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 2431/8-24-26GR General Fund Administration The Wall Street Journal CM G. Rodericks Aug 2026 44.99 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 2431/8-24-26GR General Fund Administration Toyota Connect Subscription CM G. Rodericks 8/11/26 -8/11/27 80.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (1) Black Tape for NNO Aug 2026 13.21

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (1) "No Parking" Sign for Library Aug 2026 101.52 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (100) Cast Pins for RVP Recognition PD Jul 2026 349.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (3) Coffee Traveler for DUI Checkpoint Event PD Aug 2026 66.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police DUI Supplies Igloo, Spindrift for DUI Checkpoint Event Aug 2026 125.72 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police Food Catering for DUI Checkpoint Event PD Aug 2026 535.01 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police Grooming Svc Therapy Dog Emmy J. Fong PD Aug 2026 129.44 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police Mailchimp Monthly Fee ADAPT Jul 2026 51.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police Range Used for Training PD 8/21/26 250.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (2) pk Reflector Snap Bands Spook Tacular Halloween Event Oct 2026 11.68
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (2) pk Reflector Snap Bands Spook Tacular Halloween Event Oct 2026 13.10
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (2) pk Reflector Snap Bands Spook Tacular Halloween Event Oct 2026 9.70
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (4) pk Reflector Snap Bands Spook Tacular Halloween Event Oct 2026 26.98
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 3850/8-24-26PD General Fund Police (200) Halloween Bags Spook Tacular Halloween Event Oct 2026 117.90 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4525/8-24-26HL General Fund Building (1/3) bx House Decaf, (2/3) bx Peet's Coffee K-Cup Pod Bldg Jun 2026 33.47
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4525/8-24-26HL General Fund Planning (1/3) bx House Decaf, (2/3) bx Peet's Coffee K-Cup Pod Plng Jul 2026 33.47
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4525/8-24-26HL General Fund DPW-Engineering (1/3) bx House Decaf, (2/3) bx Peet's Coffee K-Cup Pod PW Eng Jul 2026 33.47
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4525/8-24-26HL General Fund Interdepartmental Amazon Prime Annual Membership Aug 2026 152.03 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4525/8-24-26HL General Fund Finance USPS Postage for Business License Mail Fin Aug 2026 11.12 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4525/8-24-26HL General Fund Finance USPS Postage for Business License Mail Fin Aug 2026 11.12 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4525/8-24-26HL General Fund Finance USPS Postage for Business License Mail Fin Jul 2026 11.12 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4525/8-24-26HL General Fund Finance USPS Postage for Business License Mail Fin Jul 2026 11.12 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police (10) Outdoor Patio Umbrella Stand for NNO PD Aug 2026 306.10 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police (100) USPS Postage for RVP Recognition Cards PD Aug 2026 82.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police Nespresso Capsules Coffee (2) Bold Blend, (100) Starbucks Variety, (20) Togetherness Blend, (20) Tanzania PD Jul 2026 257.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police (2) Outdoor Ant Bait, (2) Raid Ant Killer PD Aug 2026 64.40 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police (2) pk iPhone Charger, (1) USB Cable, (1) Car Phone Holder PD Aug 2026 68.21
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police (1) pk Magnetic Wireless iPhone Charger, (1) pk USB Cable for Code Enforcement PD Aug 2026 32.24
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police Accidental CC Usage 8/23/26 D.Larsen (Reimbursed 9/18/26) 180.55 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police Lodging IACP Impaired Driving/Traffic Safety I. Davidovich PD 8/20/26 -8/23/26 225.17
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 4635/8-24-26DL General Fund Police TLO -Trans Union Search Monthly Fee PD Aug 2026 100.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 6235/8-24-26WB General Fund DPW-Street Maint. (1) Air Filter, (2) Wiper Blades, (1) Screwdriver Set PW Truck Aug 2026 70.28
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 6235/8-24-26WB General Fund DPW-Street Maint. (2) Clear Tape PW Aug 2026 15.25

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 6235/8-24-26WB General Fund DPW-Street Maint. (2) Hair/Grease Drain Opener, (1) Magnifeyer PW Aug 2026 32.89 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 6235/8-24-26WB General Fund DPW-Street Maint. (2) Kellogg Topper, (1) pk AA Battery for NNO Aug 2026 59.06 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 6235/8-24-26WB Library Fund (1) Metal Head & Service Kit for Bike Pump Repair Librady Aug 2026 73.84
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 6235/8-24-26WB General Fund DPW-Street Maint. Disposal of Hazard Waste Fees PW Aug 2026 80.00 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (1) Wood Crate for Officer Davidovich PD Jul 2026 732.40 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (1) pk Table Skirt for NNO PD Aug 2026 17.49 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (2) pk AA Battery PD Jul 2026 32.48 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (3) 16 qt Storage Crate PD Aug 2026 68.84 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (1) pk Disposable Coffee Cups for NNO Aug 2026 26.24 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police Apple Storage Subscription E. Madrigal PD Aug 2026 0.99 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police Bounce House/Generator Rental Balance for NNO Aug 2026 60.50 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police Bounce Houses/Genarator Rental Fee for NNO Aug 2026 807.87 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police Bounce Houses/Genarator Rental Fee for NNO Aug 2026 807.87 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (1) ca Popcorn for NNO PD Aug 2026 55.94 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (3) pk Flexible Soft Pencil Giveaways for NNO Aug 2026 19.65 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (5) pk Colord Pencils Bulk, (3) pk School Sticky Notes, (2) pk Erasers, (36) Set Back to School Gift Bags Pencil, (36) Set Back to School Gift Bags Notebook Giveaways for NNO Aug 2026 257.83 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police (2) bx Mixed Fruit Snacks, (4) bx Goldfish Crackers, (3) pk Play Doh Bulk Handout, (4) pk party Goodie bag Stuffer Giveaways for NNO Aug 2026 166.26
38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police Mustang Show Registration Fee PD Aug 2026 102.80 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7603/8-24-26EM General Fund Police Oil Change for Patrol Vehicle PD Aug 2026 59.75 38067 IMPAC. GOVERNMENT SERVICES 9/17/2026 7629/8-24-26CM General Fund Administration (1) Cardstock for Signage Event Aug 2026 47.90 38067 Total 10,317.25
38068 AHMED KAMAL 9/24/2026 BP21-00726 General Fund Refund Const Time Limit Dep BP21-00726, 301 Fletcher 173,000.00 38068 Total 173,000.00
38069 ALPINE MECHANICAL SERVICE COMPANY INC. 9/24/2026 i12386 Library Fund Removed & Replaced Main Board In Mini Split Head HVAC Unit Library 9/8/26 2,095.00
38069 Total 2,095.00
38070 ALTA PLANNING & DESIGN INC. 9/24/2026 011-14R GF Projects Bicycle & Pedestrian Master Plan Update Jun-Aug 2026 14,468.75 38070 Total 14,468.75
38071 BETTERHELP INC 9/24/2026 3617611 General Fund Police (5) BetterHelp Svc Session PD Aug 2026 425.00 38071 Total 425.00
38072 BLUETRITON BRANDS INC 9/24/2026 0618720145752 General Fund Administration Drinking Water Admin 8/15/26 -9/14/26 219.92 38072 Total 219.92
38073 CALIFORNIA DEPARTMENT OF JUSTICE 9/24/2026 DS26-009 General Fund Police Reg Fee Dignitary Protection Trng K. Patel 10/5/26 -10/9/26 600.00 38073 Total 600.00
38074 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 9/24/2026 260805 General Fund DPW-Street Maint. Traffic Signal Maint Svc Aug 2026 255.00 38074 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 9/24/2026 260806 General Fund DPW-Street Maint.

Street Light Svc Call Light Outage 120 Patricia & Update Historic Lights Flood Cr Aug 2026 1,262.98
38074 Total 1,517.98
38075 CANINE DEVELOPMENT GROUP INC 9/24/2026 GHEHYUNP-0002 General Fund Police Packtrack Handler Subscription PD 8/24/26 -8/24/27 140.00 38075 Total 140.00
38076 CASTILLO PLUMBING INC. 9/24/2026 56085Retention GF Projects Atherton Rail Station Rehabilitation -5% Retention Sep 2026 17,585.60

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38076 Total 17,585.60
38077 CINTAS CORPORATION 9/24/2026 4282381484 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Sep 2026 144.84 38077 Total 144.84
38078 CINTAS CORPORATION NO. 2 9/24/2026 5359478007 General Fund Police First Aid Cabinet Refilled PD Sep 2026 217.72 38078 Total 217.72
38079 CORINNA ISAAC 9/24/2026 63771492 General Fund DPW-Street Maint.

Svc Call Trap Out Large Honeybee Colony on Hollow Tree PW Aug 2026 800.00
38079 Total 800.00
38080 CUMMINS INC. 9/24/2026 Z1-260793445 Library Fund PM Svc Generator Library 7/15/26 478.00 38080 CUMMINS INC. 9/24/2026 Z1-260793445 General Fund DPW-Building Maint. PM Svc Generator PW 7/15/26 478.00 38080 CUMMINS INC. 9/24/2026 Z1-260895349 Library Fund Generator -Cooling System Svc Library Aug 2026 3,753.32 38080 CUMMINS INC. 9/24/2026 Z1-260895349 General Fund DPW-Building Maint. Generator -Cooling System Svc Town Aug 2026 3,753.32 38080 Total 8,462.64
38081 DYNASTY CLEANERS 9/24/2026 Aug-26 General Fund Police Uniforms Dry Cleaning Svcs PD Aug 2026 966.70 38081 Total 966.70
38082 EMBARCADERO MEDIA 9/24/2026 137376 General Fund Administration Legal Ad Candidate Filing Extension Admin Aug 2026 195.00 38082 EMBARCADERO MEDIA 9/24/2026 137403 General Fund Planning Legal Ad Planning Commission Plng Aug 2026 840.00 38082 EMBARCADERO MEDIA 9/24/2026 137413 General Fund Administration Legal Ad Special Council Meeting Admin Aug 2026 420.00 38082 EMBARCADERO MEDIA 9/24/2026 137433 General Fund Administration Legal Ad Public Hearing Admin Aug 2026 525.00 38082 Total 1,980.00
38083 EPS INC 9/24/2026 APW25-00336 General Fund Refund Road Bond Dep APW25-00336, Middlefield/Marsh 2,500.00 38083 Total 2,500.00
38084 FARRELL DANIEL 9/24/2026 INV-2026-3004 General Fund Police Get Ready Atherton Website Maint & Update ADAPT PD Sep 2026 100.00 38084 Total 100.00
38085 FOLGER GRAPHICS INC 9/24/2026 148662 General Fund Administration (3) Pole Banners Atherton Social Media Admin Sep 2026 278.91 38085 Total 278.91
38086 GUILD CRAFT BUILDER INC 9/24/2026 APW26-00043 General Fund Refund Road Bond Dep APW26-00043, 50 Amador 2,500.00 38086 Total 2,500.00
38087 INTERSTATE TRAFFIC CONTROL PRODUCTS 9/24/2026 278444 General Fund DPW-Street Maint. (20) 28" Cones PW Sep 2026 393.75 38087 Total 393.75
38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4316707 GF Projects ADLP Corridor Traffic & Safety Improvement Project Jul 2026 925.00 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4316707 Library Fund Children's Garden Project Library Jul 2026 75.00 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4316707 Measure M 25/26 Pavement Project -Bidding Support Jul 2026 4,400.00 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4316707 GF Projects HPP Playground -CM&I Jul 2026 5,640.00 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4316707 GF Projects HPP Playground -Design/Sub Jul 2026 10,730.00 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4316707 General Fund Building Surveying & Development Review Svcs Jul 2026 1,755.00 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4500604 Measure W 25/26 Pavement Project -CM&I Aug 2026 35,618.75 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4500604 GF Projects ADLP Corridor Traffic & Safety Improvement Project Aug 2026 1,202.50 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4500604 GF Projects HPP Playground -CM&I Aug 2026 1,462.50 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4500604 GF Projects HPP Playground -Design Aug 2026 19,028.75 38088 INTERWEST CONSULTING GROUP INC 9/24/2026 4500604 General Fund Building Surveying & Development Review Svcs Aug 2026 1,998.75 38088 Total 82,836.25
38089 IRON MOUNTAIN INC 9/24/2026 LNKS912 General Fund Police Onsite Shredding Svcs PD 7/29/26 -8/25/26 328.95 38089 Total 328.95
38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Airfare SLI Session# 4/8 Trng J. Taylor 8/31/26 -9/2/26 489.05

Page 10 of 13 ends

Item 1

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Airport Parking SLI Session# 4/8 Trng J. Taylor 8/31/26 -9/2/26 60.40 38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Lodging SLI Session# 4/8 Trng J. Taylor 8/31/26 -9/2/26 646.08 38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Lyft SLI Session# 4/8 Trng J. Taylor 8/30/26 42.94 38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Lyft SLI Session# 4/8 Trng J. Taylor 9/2/26 59.97 38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Meal SLI Session# 4/8 Trng J. Taylor 8/30/26 59.73 38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Meal SLI Session# 4/8 Trng J. Taylor 8/31/26 76.67 38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Meal SLI Session# 4/8 Trng J. Taylor 9/1/26 86.00 38090 JEFF TAYLOR 9/24/2026 8/31/26-9/2/26 General Fund Police Meal SLI Session# 4/8 Trng J. Taylor 9/2/26 86.00 38090 Total 1,606.84
38091 KEVIN KASHIWAHARA 9/24/2026 2026-014 General Fund Police Background Investigation Mgmt Analyst Position PD Sep 2026 1,500.00 38091 Total 1,500.00
38092 KREFELD'S AWARDS INC 9/24/2026 37845 Library Fund (1) Plates Engraving "Donated By Friends of The Atherton Library" Jun 2026 80.28
38092 KREFELD'S AWARDS INC 9/24/2026 37884 Library Fund (1) Plates Engraving "Friends of The Atherton Library" Jul 2026 91.22 38092 Total 171.50
38093 MCE CORPORATION 9/24/2026 2606021 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Jun 2026 5,380.04 38093 MCE CORPORATION 9/24/2026 2606021 General Fund DPW-Park Maint. Contract Maint Svcs HP Park Jun 2026 5,413.82 38093 MCE CORPORATION 9/24/2026 2606021 Library Fund Contract Maint Svcs Library Jun 2026 4,240.15 38093 MCE CORPORATION 9/24/2026 2606021 General Fund DPW-Park Program Contract Maint Svcs Park Events Jun 2026 2,104.27 38093 MCE CORPORATION 9/24/2026 2606021 General Fund DPW-Street Maint. Contract Maint Svcs Streets Jun 2026 32,014.72 38093 MCE CORPORATION 9/24/2026 2608019 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Aug 2026 626.89 38093 MCE CORPORATION 9/24/2026 2608019 General Fund DPW-Park Maint. Contract Maint Svcs HP Park Aug 2026 8,966.85 38093 MCE CORPORATION 9/24/2026 2608019 Library Fund Contract Maint Svcs Library Aug 2026 1,691.63 38093 MCE CORPORATION 9/24/2026 2608019 General Fund DPW-Park Program Contract Maint Svcs Park Events Aug 2026 1,295.66 38093 MCE CORPORATION 9/24/2026 2608019 General Fund DPW-Street Maint. Contract Maint Svcs Streets Aug 2026 40,291.20 38093 Total 102,025.23
38094 METZGER DAVID 9/24/2026 7/13/26-7/18/26 General Fund Police Lodging Child Seat Installation Trng D. Metzger 7/13/26 -7/18/26 1,091.40 38094 METZGER DAVID 9/24/2026 7/13/26-7/18/26 General Fund Police Meal Child Seat Installation Trng D. Metzger 7/13/26 52.63 38094 METZGER DAVID 9/24/2026 7/13/26-7/18/26 General Fund Police Meal Child Seat Installation Trng D. Metzger 7/14/26 37.43 38094 METZGER DAVID 9/24/2026 7/13/26-7/18/26 General Fund Police Meal Child Seat Installation Trng D. Metzger 7/15/26 86.00 38094 METZGER DAVID 9/24/2026 7/13/26-7/18/26 General Fund Police Meal Child Seat Installation Trng D. Metzger 7/16/26 24.06 38094 METZGER DAVID 9/24/2026 7/13/26-7/18/26 General Fund Police Meal Child Seat Installation Trng D. Metzger 7/17/26 16.99 38094 METZGER DAVID 9/24/2026 7/13/26-7/18/26 General Fund Police Parking Child Seat Installation Trng D. Metzger 7/13/26 -7/18/26 200.00 38094 METZGER DAVID 9/24/2026 7/13/26-7/18/26 General Fund Police Reg Fee Child Seat Installation Trng D. Metzger 7/13/26 -7/18/26 95.00 38094 Total 1,603.51
38095 OCCUPATIONAL HEALTH CENTERS OF CA A MEDICAL CO 9/24/2026 91135648 General Fund Police Performed Audiogram V. Michel PD May 2026 807.00 38095 Total 807.00
38096 ODP BUSINESS SOLUTIONS LLC 9/24/2026 480309226001 General Fund Administration (1) pk AA Battery, (2) pk 3x3 Sticky Notes Admin Sep 2026 80.75 38096 ODP BUSINESS SOLUTIONS LLC 9/24/2026 481154150001 General Fund Building (2/3) pk Wipes, (1/3) Dishwasher Liquid Bldg Sep 2026 8.56 38096 ODP BUSINESS SOLUTIONS LLC 9/24/2026 481154150001 General Fund DPW-Engineering (2/3) pk Wipes, (1/3) Dishwasher Liquid PW Sep 2026 8.55 38096 ODP BUSINESS SOLUTIONS LLC 9/24/2026 481154150001 General Fund Planning (2/3) pk Wipes, (1/3) Dishwasher Liquid Plng Sep 2026 8.56 38096 ODP BUSINESS SOLUTIONS LLC 9/24/2026 481156023001 General Fund Building (1/3) pk Filter Bldg Sep 2026 10.93 38096 ODP BUSINESS SOLUTIONS LLC 9/24/2026 481156023001 General Fund DPW-Engineering (1/3) pk Filter PW Eng Sep 2026 10.93

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Item 1

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38096 ODP BUSINESS SOLUTIONS LLC 9/24/2026 481156023001 General Fund Planning (1/3) pk Filter Plng Sep 2026 10.94 38096 Total 139.22
38097 PATRICK HAWKINS PRINTING INC. 9/24/2026 21362 General Fund Police (250) Business Cards N. Torres PD Sep 2026 70.78 38097 Total 70.78
38098 PET FOOD EXPRESS 9/24/2026 7-0826-02 General Fund Police House Charge K9 Maverick I. Davidovich PD Aug 2026 199.24 38098 PET FOOD EXPRESS 9/24/2026 S2-0826-01 General Fund Police House Charge Therapy Dog Emmy J. Fong PD Aug 2026 30.46 38098 Total 229.70
38099 PG&E 9/24/2026 PGE-MTPL/Jul-Aug2026 General Fund DPW-Park Maint. Acct 0812969034-6 150 Watkins (Temp Trailer) 7/18/26 -8/18/26 13.43 38099 PG&E 9/24/2026 PGE-MTPL/Jul-Aug2026 General Fund DPW-Park Maint.

Acct0896302362-0 160 Watkins (Gilmore House) 7/18/26 -
8/18/26 711.35
38099 PG&E 9/24/2026 PGE-MTPL/Jul-Aug2026 General Fund DPW-Street Maint. Acct3457969588-2 El Camino/Atherton Signal 7/18/26 -8/18/26 118.55 38099 PG&E 9/24/2026 PGE-MTPL/Jul-Aug2026 General Fund DPW-Street Maint.

Acct7086226696-5 NE Cor Marsh/Middlefield Rd 7/18/26 -
8/18/26 86.23
38099 PG&E 9/24/2026 PGE-MTPL/Jul-Aug2026 General Fund DPW-Street Maint.

Acct8029699924-8 330 El Camino (Beacon Lights) 7/18/26 - 8/18/26 92.33
38099 PG&E 9/24/2026 PGE-MTPL/Jul-Aug2026 General Fund DPW-Street Maint.

Acct9291302548-9 Dinkelspiel (Corp Ofc/Storage) 7/18/26 - 8/18/26 238.54
38099 Total 1,260.43
38100 PLAYCORE WISCONSIN INC 9/24/2026 1 GF Projects HPP Playground Replacement -5% Retention Mar-Aug 2026 (35,738.42) 38100 PLAYCORE WISCONSIN INC 9/24/2026 1 GF Projects HPP Playground Replacement Mar-Aug 2026 714,768.35 38100 Total 679,029.93
38101 POWERPLAN 9/24/2026 1842567 General Fund DPW-Street Maint.

Replaced Faulty Battery & Key Ignition Switch R&M Backhoe PW Sep 2026 2,083.83
38101 Total 2,083.83
38102 RUBBERFORM RECYCLED PRODUCTS LLC 9/24/2026 RF94662 General Fund DPW-Street Maint. (100) 4x1/2 Plastic Shield Lag Bolt PW Jun 2026 140.33 38102 Total 140.33
38103 SABAH INTERNATIONAL INC. 9/24/2026 PI0038050 Library Fund Monitoring Svc Library 6/1/25 -7/31/26 792.84 38103 SABAH INTERNATIONAL INC. 9/24/2026 PI0038050 General Fund DPW-Building Maint. Monitoring Svc Town & Ancillary 6/1/25 -7/31/26 1,585.91 38103 Total 2,378.75
38104 SAN MATEO CNTY FORENSIC LAB 9/24/2026 PS-INV105172 General Fund Police Lab Svc (1) DNA Analysis PD Aug 2026 90.00 38104 Total 90.00
38105 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 9/24/2026 071290 General Fund Police (2) Fingerprint, (1) Child Abuse Index, (1) Peace Officer PD Aug 2026 98.00
38105 Total 98.00
38106 TELECOMMUNICATIONS ENGINEERING 9/24/2026 50041 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Sep 2026 2,603.50 38106 Total 2,603.50
38107 TONY'S CLEAN TEAM LLC 9/24/2026 15-6499 General Fund DPW-Park Maint. Janitorial Maint Svcs HP Park Jul 2026 3,220.00 38107 TONY'S CLEAN TEAM LLC 9/24/2026 15-6499 Library Fund Janitorial Maint Svcs Library Jul 2026 5,771.00 38107 TONY'S CLEAN TEAM LLC 9/24/2026 15-6499 General Fund DPW-Building Maint. Janitorial Maint Svcs Town Jul 2026 8,914.00 38107 TONY'S CLEAN TEAM LLC 9/24/2026 15-6582 General Fund DPW-Park Maint. Janitorial Maint Svcs HP Park Aug 2026 3,220.00 38107 TONY'S CLEAN TEAM LLC 9/24/2026 15-6582 Library Fund Janitorial Maint Svcs Library Aug 2026 5,771.00 38107 TONY'S CLEAN TEAM LLC 9/24/2026 15-6582 General Fund DPW-Building Maint. Janitorial Maint Svcs Town Aug 2026 8,914.00 38107 TONY'S CLEAN TEAM LLC 9/24/2026 15-6582 General Fund DPW-Park Maint.

Janitorial Maint Svcs Main House, Jennings, Carriage House HP Park Aug 2026 650.00
38107 Total 36,460.00

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Item 1

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 38108 TURBO DATA SYSTEMS INC 9/24/2026 49672 General Fund Police (12) E-Citation Processing PD Aug 2026 15.10 38108 TURBO DATA SYSTEMS INC 9/24/2026 49673 General Fund Police (10) Lease E-Cite PD Aug 2026 2,760.94 38108 TURBO DATA SYSTEMS INC 9/24/2026 49674 General Fund Police (404) Traffic Citation Processing PD Aug 2026 606.00 38108 TURBO DATA SYSTEMS INC 9/24/2026 49674 General Fund Police RIPA Monthly Processing & Hosting Aug 2026 500.00 38108 Total 3,882.04
38109 TYSON KENNELS INCORPORATED 9/24/2026 757 General Fund Police Dog Boarding & Grooming K9 Maverick I. Davidovich 8/26/26 - 8/31/26 690.00
38109 Total 690.00
38110 ULINE INC. 9/24/2026 212453126 General Fund DPW-Street Maint. (1) Hazmat Drum Split Kit, (3) Oil-Dri, (1) Shovel, (1) Broom PW Aug 2026 871.12
38110 Total 871.12
38111 WEN SHIHHSIEN TR 9/24/2026 APW25-00277 General Fund Refund Road Bond Dep APW25-00277, 97 Holbrook 2,500.00 38111 Total 2,500.00
38112 WORKCARE INC 9/24/2026 WCI-00476863 General Fund Police Wellness Program Mgmt Fee PD Aug 2026 13,333.33 38112 Total 13,333.33
Grand Total 2,161,865.05

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Item 1

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Town of Atherton City Council Special Meeting October 7, 2026

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SPECIAL MEETING
Mayor Holland called the meeting to order at 3:30 PM
ROLL CALL – Lane, Widmer, Lewis, Mayor Holland – Present Vice Mayor DeGolia – Excused Absent
PUBLIC COMMENT – NONE

STUDY SESSION ITEMS

1. CONTINUE THE PUBLIC HEARING AND INTRODUCE FOR FIRST READING,

BY TITLE ONLY, AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE SECTION 15.40.152, "CONSTRUCTION MANAGEMENT AND OPERATIONS

PLAN (CMOP)
CEQA: EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15309 AND 15332E)
Council discussed compliance with the Town’s Heritage Tree Protection Zone requirements, proximity of sanitary facilities in relation to neighboring property lines, and site visits outside of normal construction times for property owners.

There was no public comment.

MOTION By: Lewis/Second by Lane to introduce for First Reading, by title only, an Ordinance amending the Atherton Municipal Code Section 15.40.152, “Construction Management and Operations Plan (CMOP)”.

AYES: Lane, Lewis, Widmer, Holland
NOES:

ABSENT: DeGolia
ABSTAIN:

2. CONDUCT THE PUBLIC HEARING AND INTRODUCE FOR FIRST READING, BY

TITLE ONLY, AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 15.40, “CONSTRUCTION REGULATIONS,” AND RECODIFYING EXISTING “CONSTRUCTION TIME LIMIT (CTL) REGULATIONS” AS NEW

MINUTES
Town of Atherton
City Council
OCTOBER 7, 2026
SPECIAL MEETING – STUDY SESSION

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Town of Atherton City Council Special Meeting October 7, 2026

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CHAPTER 15.41. CEQA: EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15309 AND 15332
Building Official Lustenberger and Code Enforcement Officer Daley presented the item and Council briefly discussed the proposed changes to the Municipal Code that would create a new section, 15.41 to govern specifics of construction regulation.

MOTION By: Lane/Second by Widmer to introduce for First Reading, by title only, an Ordinance amending the Atherton Municipal Code Section 15.40, “Construction Regulations”.

AYES: Lane, Lewis, Widmer, Holland
NOES:

ABSENT: DeGolia
ABSTAIN:

COUNCIL REPORTS/COMMENTS – NONE

ADJOURN
Mayor Holland adjourned the meeting at 4:05 pm.
________________________
Anthony Suber, City Clerk

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Town of Atherton City Council Regular Meeting – September 16, 2026

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REGULAR MEETING
CALL TO ORDER: Mayor Holland called the meeting to order at 6:01 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, Widmer, Vice Mayor DeGolia, Mayor Holland – Present Lewis - Absent

PRESENTATIONS
• SUICIDE PREVENTION MONTH PROCLAMATION – PRESENTED TO

LAYLA ORTIZ AND EDITH CABUSLAY FROM SAN MATEO COUNTY

BEHAVIORAL HEALTH CENTER
PUBLIC COMMENTS – None
DISCLOSURE OF EX PARTE COMMUNICATIONS – NONE

DEPARTMENTAL WRITTEN REPORT
There were no comments or questions.

CONSENT AGENDA (Items 1 – 5)

1. APPROVAL OF BILLS AND CLAIMS FOR JULY 2026 IN THE AMOUNT OF $4,661,030 AND AUGUST 2026 IN THE AMOUNT OF $1,594,749

2. APPROVAL OF MINUTES FOR CITY COUNCIL MEETINGS ON JULY 15, 2026, AUGUST 18, 2026, AND SEPTEMBER 9, 2026

3. APPROVAL FOR ACCEPTANCE OF A $200,000 ANONYMOUS DONATION FOR

THE CONTINUATION OF A FULLTIME CONTRACT POLICE WELLNESS

PROGRAM COORDINATOR AND AUTHORIZE THE CITY MANAGER TO

EXECUTE A COLLABORATIVE AGREEMENT FOR THE PROGRAM

MINUTES
Town of Atherton
City Council
SEPTEMBER 16, 2026

REGULAR MEETING

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Town of Atherton City Council Regular Meeting – September 16, 2026

Page 2 of 4 ends

4. ITEM REMOVED

5. FOURTH AMENDMENT TO THE AGREEMENT FOR TENNIS FACILITY

MANAGEMENT SERVICES BETWEEN THE TOWN AND PLAYER CAPITAL TENNIS

6. CREATE A CAPITAL IMPROVEMENT PROJECT FOR THE CONVERSION OF

THE CLAY COURT TO A HARD COURT AND ADOPT A BUDGET RESOLUTION

APPROPRIATING FUNDS FOR THE PROJECT EXEMPT FROM CEQA
PURSUANT TO GUIDELINES SECTION 15301

7. MCE CORPORATION PUBLIC WORKS MAINTENANCE AND MAINTENANCE

MANAGEMENT SERVICES CONTRACT EXTENSION

8. APPROVE A 2-YEAR EXTENSION TO THE JANITORIAL SERVICES CONTRACT WITH TONY’S CLEAN TEAM

9. ADOPT A RESOLUTION DESIGNATING A VOTING DELEGATE AND UP TO

TWO ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, SEPTEMBER 23 – 26, 2026
MOTION BY: Lane, Second by Widmer to accept and adopt the Consent Agenda Items 1-9.

AYES: DeGolia, Holland, Widmer, Lane
NOES:

ABSENT: Lewis
ABSTAIN:

Resolution 2026-18 adopted
PUBLIC HEARING – (Item 10 – 11)

10. WAIVE THE FIRST READING AND INTRODUCE BY TITLE ONLY AN ORDINANCE OF THE TOWN OF ATHERTON AMENDING CHAPTER 5.20 OF THE

ATHERTON MUNICIPAL CODE RELATING TO SOLICITING AND CANVASSING AUTHORIZING THE CHIEF OF POLICE TO CREATE AND MAINTAIN A “DO NOT
SOLICIT” LIST
Staff report was made by Commander Larsen. There was no public comment on this item.

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Town of Atherton City Council Regular Meeting – September 16, 2026

Page 3 of 4 ends

Council discussion surrounded the process by which residents will be able to sing up for the list, and how applicable to Atherton such a list would be. The Ordinance was introduced for a first reading and for adoption at a future meeting.

MOTION BY: Widmer, Second by Lane to Waive the first reading and introduce by title only an Ordinance to amend Chapter 5.20 of the Atherton Municipal Code, relating to soliciting and canvassing, authorizing the Chief of Police to create and maintain a “Do Not Solicit” list.

AYES: DeGolia, Holland, Lane, Widmer
NOES:

ABSENT: Lewis
ABSTAIN:

11. CONDUCT THE PUBLIC HEARING AND INTRODUCE FOR FIRST READING, BY

TITLE ONLY, AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE SECTION 15.40.152, "CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP); REVIEW AND APPROVE THE STANDARD TEMPLATE FOR THE CMOP AGREEMENT; AND FEEDBACK REGARDING ADDITIONAL
AMENDMENTS TO CHAPTER 15.40, "CONSTRUCTION REGULATIONS", AND

RECODIFICATION OF CONSTRUCTION TIME LIMIT (CTL) REGULATIONS AS NEW CHAPTER 15.41
Staff reports were presented by Building Official Lustenberger and Code Enforcement Officer Daley. No public comment on this item.

In discussion Council brought up many suggestions of things that need to be addressed when updating the Town’s Construction Management and Operations Plan (CMOP). Particular attention was paid to clarifying how parking plans are addressed in the CMOP and making sure approval of a parking plan can be rescinded. Council also brought up the issues that could arise from a change in ownership or bringing on a new contractor to an unfinished project.

Council continued this item to the upcoming Study Session for further discussion as well as new discussion surrounding a potential, associated Ordinance.

MOTION BY: DeGolia, Second by Widmer to introduce for first reading an ordinance amending Atherton Municipal Code (AMC) Section 15.40.152, Construction Management and Operations Plan (CMOP); (2) review and approve a standard template for the CMOP Agreement for full-site and other large-scale construction projects, and (3) provide feedback regarding additional amendments to Chapter 15.40, "Construction Regulations", and the recodification of the Construction Time Limit (CTL) regulations as a separate Chapter 15.41.

AYES: Lane, Holland, Widmer, DeGolia
NOES:

ABSENT: Lewis

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Town of Atherton City Council Regular Meeting – September 16, 2026

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ABSTAIN:

REGULAR AGENDA (Items 12 - 13)

12. CONSIDERATION OF APPLICANTS AND APPOINTMENTS TO VARIOUS TOWN

COMMITTEES AND PLANNING COMMISSION
Staff Report presented by City Clerk Suber, also shared background and details of applicants.

Following a brief discussion Council appointed LaToya Jackson to the Environmental Programs Committee and Ann Walker to the Audit and Finance Committee.

MOTION BY: DeGolia, Second by Widmer to appoint LaToya Jackson to the Environmental Programs Committee and Ann Walker to the Audit and Finance Committee.

AYES: DeGolia, Holland, Widmer, Lane
NOES:

ABSENT: Lewis
ABSTAIN:

13. TOWN CENTER & LIBRARY CIRCULATION PROJECT – DINKELSPIEL

STATION LANE PEDESTRIAN WALKWAY
Staff Report presented by Public Works Director Ovadia.

Council discussed the issue at length, focusing on the competing priorities of the need for pedestrian and bicycle safety improvements and protecting as much of the tree cover between Dinkelspiel Station Lane and the Caltrain tracks as possible.

Council provided directed staff to create two additional plans for the improvements: focusing on one-way travel from Watkins to Maple, and on one-way travel from Walnut to Maple with two-way travel from Watkins to Walnut.

COUNCIL REPORTS - NONE
FUTURE AGENDA ITEMS – NONE

ADJOURN
Mayor Holland adjourned the meeting at 9:00 pm
________________________
Anthony Suber, City Clerk

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Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: OCTOBER 21, 2026
SUBJECT: APPROVE SCOPE AND BUDGET AMENDMENT OF

PROFESSIONAL SERVICES AGREEMENT WITH TJKM

TRANSPORTATION CONSULTANTS FOR THE MIDDLEFIELD

ROAD TRAFFIC ANALYSIS AND WATKINS AVENUE

PEDESTRIAN IMPROVEMENTS PROJECT

RECOMMENDATION
It is recommended that the Council approve a scope and budget amendment of professional services agreement with TJKM Transportation Consultants (TJKM) for Traffic Operations Analyses and Timing Plans for the proposed traffic signals on Middlefield Road at Watkins Avenue and at Fair Oaks Lane / Palmer Avenue and to provide design services for improvements to the Watkins Avenue walkway, in the total amount not to exceed $84,600.

BACKGROUND
The City Council approved a professional services agreement with TJKM Transportation Consultants to conduct studies at the City Council Meeting on January 21, 2026. Included in the studies was an evaluation of potential traffic controls on Middlefield Road at the Watkins Avenue and Fair Oaks Lane / Palmer Avenue intersections.

Staff and TJKM presented results of the initial evaluation at the Transportation, Bicycle, and Pedestrian Safety Committee Meeting on May 26, 2026, and subsequently at the City Council Meeting on June 17, 2026. The initial evaluation included collection of traffic data and warrant analyses for improvements including traffic signals, pedestrian hybrid beacons (HAWK) and a rectangular rapid flashing beacons (RRFB) at each location to enhance pedestrian safety and improve mobility of all modes (vehicle, bicycle and pedestrian). Both intersections met three traffic signal warrants: eight-hour volume, four-hour volume and peak hour volume. However, the warrants for a HAWK and RRFB were not met at either location. The Transportation, Bicycle and Pedestrian Committee recommended a corridor-level study modeling the installation of signals, first at Watkins Avenue and then adding in Fair Oaks Lane / Palmer Avenue, with a five-year

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TJKM Traffic Studies
OCTOBER 21, 2026

Page 2 of 4 ends

projection accounting for development along Middlefield. Council supported that recommendation and expressed consensus to proceed and prioritize the Watkins Avenue signal.

Based on the feedback, TJKM provided a scope and budget amendment for the additional efforts requested at the meetings.

Separately, the Council adopted Capital Improvement Program Projects for walkway and fencing improvements along Watkins Avenue from the Caltrain Crossing to Middlefield Road. Though a conceptual level analysis was completed and presented to the City Council, the preparation of project design and construction documents was not initiated at the time. In consideration of the current projects in the vicinity being evaluated and under design by TJKM, staff solicited a proposal for design services for the Watkins Avenue Walkway and Fencing projects.

ANALYSIS
Middlefield Road Intersection Evaluations
As noted above, both Watkins Avenue and Fair Oaks Lane / Palmer Avenue intersections at Middlefield Road met warrants for the installation of traffic signals. Before moving forward with design of the traffic signals, the Council (and Transportation, Bicycle and Pedestrian Safety Committee) requested an analysis of the impacts of installing the signals. The current scope of services with TJKM included developing signal timing plans for the proposed traffic signals at the Middlefield/Watkins and Middlefield/Fair Oaks/Palmer intersections, and signal timing coordination along five (5) intersections using Synchro software. No in-person meetings were included.

The revised effort, included in TJKM’s proposal, expands the analysis to include seven (7) intersections from Ringwood Avenue to Fair Oaks Lane / Palmer Avenue (Ringwood, Ravenswood, Oak Grove, Encinal, Watkins, Marsh, and Fair Oaks / Palmer). TJKM will develop optimized signal-timing plans at study intersections along the Middlefield corridor for the weekday a.m., school p.m., and p.m. peak periods. Also added are two in-person meetings. The revised task effort and budget amendment in an amount of $14,400 is requested. The intent is to show the sequential impact of adding the signals before moving forward with project design. Separately, TJKM also provided a proposal for the design of a traffic signal at Watkins Avenue in the amount of $58,450. Staff is not asking for approval of the design services portion at this time.

Watkins Avenue Walkway and Fencing Improvements
TJKM provided a proposal for conducting a topographic survey and preparing engineering design and construction documents for the improvement of the walkway along the south side of Watkins Avenue from the Caltrain Tracks to Middlefield Road, including for the reshaping/replacement of the existing damaged AC dike and replacement of the existing fencing to match the new fence installed at the entry to Holbrook-Palmer Park. The proposal for these services is $70,200.

Staff is recommending approval for scope and budget amendment at this time, for an additional total approval of $84,600 for both the Middlefield Road signal analysis and the Watkins Avenue Walkway design.

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TJKM Traffic Studies
OCTOBER 21, 2026

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FISCAL IMPACT
The total fiscal impact of this proposed amendment is $84,600. Funda are allocated and available in the Capital Improvement Project accounts for 1) Evaluation of Traffic Control Devices at Middlefield Road/Watkins Avenue and Middlefield Road/Fair Oaks Lane project ($14,400), and 2) Watkins Avenue Pedestrian and Fencing Improvements projects ($70,200).

Approval of design services for the Middlefield Road / Watkins Avenue intersection ($58,450) is not requested at this time.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal D - Be Forward Thinking
• Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
The policy focus for the Council is continuation of evaluation of the potential traffic signals on Middlefield Road at Watkins Avenue and at Fair Oaks Lane/Palmer Avenue, and to initiate project design of improvements to the walkway and fencing along Watkins Avenue.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. TJKM Proposal – Middlefield Road Signal Evaluation Augmentation

2. TJKM Proposal – Design of a new traffic signal at Middlefield Rd/Watkins Avenue

3. TJKM Proposal – Design of walkway and fencing improvements along Watkins Avenue – Caltrain tracks to Middlefield Road

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TJKM Traffic Studies
OCTOBER 21, 2026

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Task B.1 – completed.

Task B.2 - As currently approved, this task involves developing signal timing plans for the proposed traffic signals at the Middlefield/Watkins and Middlefield/Fair Oaks/Palmer intersections, and signal timing coordination along five intersections using Synchro. No in-person meetings are included. The revised effort include seven intersections from Ringwood to Fair Oaks / Palmer (Ringwood, Ravenswood, Oak Grove, Encinal, Watkins, Marsh, and Fair Oaks / Palmer).

TJKM will develop optimized signal-timing plans at the study intersections along the Middlefield corridor for the weekday a.m., school p.m., and p.m. peak periods. Also added are two in-person meetings. Increased efforts require budget amendment as outlined below:
a) Signal timing coordination for two additional intersections (total seven) - $8,000 b) Increased data collection - $900
c) Preparation and attendance at two in-person meetings - $ 5,500 For these additional efforts, a budget amendment for $14,400 is necessary. Once approved, the new task budget will be $34,400 (from $20,000 currently).

I appreciate your approval of this amendment. If you have any questions, please do not hesitate to contact me.

Sincerely,
TJKM Transportation Consultants
Amit Kothari
[email protected]
(925)264-5024

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CALIFORNIA | FLORIDA | TEXAS
Corporate Office 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588 925.463.0611 www.TJKM.com
August 12, 2026
Robert Ovadia
Director of Public Works
Town of Atherton
Sent via email: [email protected]
Subject: Traffic Signal Design for Middlefield Road and Watkins Avenue Dear Robert,
We are pleased to submit a proposal for engineering design services for a new traffic signal at the intersection of Middlefield Road and Watkins Avenue. Our efforts will include the following tasks:
a) Complete a topographical survey of the intersection (conducted by a survey firm) b) Conduct site visits, review exiting conditions, utility constraints, etc. c) Coordinate with utility providers for power source
d) Prepare signal design, PS&E and complete bid packet conforming to the Town of Atherton procurement requirements; including civil, electrical, signage and striping, and respective detail sheets as needed
e) Conduct three review meetings at 30%, 65%, 95%; complete 100% designs f) Provide bid assistance through the bid closing date
We propose a fee of $58,450 (including $5,790 for survey). The fee does not include attendance at a Committee or City Council meeting.

I appreciate your approval of this task order. We will furnish all services within 120 days of the Notice to Proceed.

If you have any questions, please do not hesitate to contact me.

Sincerely,
TJKM Transportation Consultants
Amit Kothari
[email protected]
(925)264-5024

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CALIFORNIA | FLORIDA | TEXAS
Corporate Office 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588 925.463.0611 www.TJKM.com
August 12, 2026
Robert Ovadia
Director of Public Works
Town of Atherton
Sent via email: [email protected]
Subject: Watkins Avenue Pedestrian Walkway Improvements Dear Robert,
We are pleased to submit a proposal for engineering design services for Watkins Avenue Pedestrian Walkway Improvements. The project involves engineering design for the replacement of the existing damaged AC Dike and replacement of the existing fencing to match the new fence recently installed by a separate project. These improvements are for the south side walking path of Watkins Avenue from Dinkelspiel Station Lane to Middlefield Road. Our efforts will include the following tasks:
a) Complete a topographical survey for the entire length (conducted by a survey firm) b) Conduct site visits, review exiting conditions, driveway access, utility constraints, ADA compliance, etc.
c) Prepare design, PS&E and complete bid packet conforming to the Town of Atherton procurement requirements
d) Conduct three review meetings at 30%, 65%, 95%; complete 100% designs e) Provide bid assistance through the bid closing date
We propose a fee of $70,200 (including $22,180 for survey). The fee includes attendance at two in-person Committee or City Council meetings.

I appreciate your approval of this task order. We will furnish all services within 120 days of the Notice to Proceed.

If you have any questions, please do not hesitate to contact me.

Sincerely,
TJKM Transportation Consultants
Amit Kothari
[email protected]
(925)264-5024

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Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: OCTOBER 21, 2026
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE 2026 STREETLIGHT POLE
PAINTING PROJECT, PROJECT NUMBER 56087

RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2026 Streetlight Pole Paining project, Project Number 56087.

BACKGROUND
The Council awarded a construction contract on June 17, 2026, to CraftWorks Painters, of San Mateo, for $80,645.62 and authorized change orders up to 10% for a total of $88,710.18. This project consisted of the preparation and painting of 100 streetlight poles on various streets.

ANALYSIS
The original contract price was for $80,645.62, with a change order allowance of $8,065 for a total expenditure authorization of $88,710.62. There were no change orders issued on the project and the final contract amount was $80,645.62.

FISCAL IMPACT
The FY 2025/26 Capital Improvement Program (CIP) budget included an allocation of $100,000 for streetlight painting. The final cost of work was $80,645.62.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal D - Be Forward Thinking
• Goal E - Maintain and Improve Public Infrastructure

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2026 Streetlight Pole Painting Project
OCTOBER 21, 2026

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POLICY FOCUS
The policy focus of this item is related to the maintenance of Town infrastructure.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Location Map

2. Notice of Completion

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2026 STREETLIGHT POLE PAINTING PROJECT

LOCATION MAP
Project Streetlight poles shown in green.

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RECORD REQUESTED BY:

TOWN OF ATHERTON_____________
AND WHEN RECORDED MAIL TO:

CITY CLERK, TOWN OF ATHERTON
80 FAIR OAKS LANE _____________

ATHERTON, CALIFORNIA 94027____
___________________________________________________________________________ No fee pursuant to Government Code Section 6103 SPACE ABOVE THIS LINE FOR RECORDER’S USE

TOWN OF ATHERTON

NOTICE OF COMPLETION
2026 STREETLIGHT POLE PAINTING PROJECT
PROJECT NO. 56087

ATHERTON, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT Robert Ovadia, Engineer of Work for the Town of Atherton, County of San Mateo, California, on the 22nd day of October, 2026, did file with the City Clerk of said Town a Certificate of Completion for the work described in the construction contract awarded to CraftWorks Painters, of San Mateo, on the 17th day of June, 2026, said contract being executed on the 27th day of July, 2026.

That said work and improvements were accepted as completed on the 21st day of October 2026 and that acceptance for completion of said work was ordered by Motion of the City Council of said Town.

That said work and improvements consisted of preparing and painting 100 streetlight poles on various streets per Town standard specifications and provisions. Work under the contract has been completed.

That I, Robert Ovadia, City Engineer of the Town of Atherton, am authorized by said Motion to execute and file this notice with the County Recorder of the County of San Mateo.

BY: ______________________ ATTEST: ________________________ Robert Ovadia, City Engineer Anthony Suber, City Clerk
______________________ _______________________
Date Date
‘I declare under penalty of perjury that the foregoing is true and correct.’ ______________Atherton, CA___________________
(Date and Place) (Signature) Robert Ovadia, City Engineer

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TOWN OF ATHERTON

CERTIFICATE OF COMPLETION
PROJECT NAME: 2026 STREETLIGHT POLE PAINTING PROJECT
PROJECT NUMBER: 56087
LOCATION: VARIOUS STREETS THROUGHOUT ATHERTON
NOTICE IS HEREBY GIVEN:

1. That on October 21, 2026, the Public Works project known as 2026 STREETLIGHT POLE PAINTING PROJECT, Project Number 56087 was completed in accordance with the plans and specifications as required by the Town of Atherton.

2. That the name and address of the party filling this notice is:

Town of Atherton
80 Fair Oaks Lane
Atherton, California 94027.

3. That the name and address of the Contractor responsible for the construction of the project is:

CraftWorks Painters
1710 S Amphlett Blvd Suite 112
San Mateo, CA 94402

4. That the name and address of the Contractor’s surety is:

N/A

5. That the project is described as:

This project consists of preparing and painting 100 streetlight poles on various streets per Town standard specifications and standards. Work under the contract has been completed.

BY: _________________________ _______________________
Robert Ovadia, P.E. Date
City Engineer
ATTEST: ____________________________ _______________________ Anthony Suber Date
City Clerk

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Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: OCTOBER 21, 2026
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. FOR THE EL CAMINO

REAL/SELBY LANE INTERSECTION IMPROVEMENTS
PROJECT – PROJECT NUMBER 56096

RECOMMENDATION
It is recommended that the Council approve a professional services agreement with Mark Thomas & Company, Inc., for design services for the El Camino Real/Selby Lane Intersection Improvements Project in the amount not to exceed $665,000, with a 10% contingency; Authorize the City Attorney to prepare the agreement; and authorize the City Manager to sign the agreement.

BACKGROUND
El Camino Real is a six-lane, north-south, Conventional State Highway (State Route 82) that serves as the north-south backbone in the Countywide transportation system that connects the entire Peninsula. This regional arterial carries approximately 36,000 vehicles, on average, each day through Atherton. It is also a vital part of the region’s Active Transportation network that serves two Equity Priority Communities, as defined by the Metropolitan Transportation Commission.

The intersection of Selby Lane at El Camino Real is unsignalized and has been the site of a significant number of reported accidents involving vehicles, bicycles, and pedestrians, including one fatality over the past ten years. Selby Lane, one of the Town’s primary east-west collector roads, functions at Level of Service F and C in the morning (eastbound and westbound, respectively) and Level of Service F in both directions in the afternoon. It is also a vital connection from the North Fair Oaks community and serves Adelante-Selby School on Selby Lane.

Additionally, this location is subject to seasonal flooding which impacts safety and mobility of all users in the intersection.

The recently adopted El Camino Real Complete Streets study identified this location as an

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ECR/Selby Intersection Improvements
OCTOBER 21, 2026

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opportunity to improve traffic flow and safety for all travel modes. The City Council approved a Capital Improvement project to improve the El Camino Real/Selby Lane intersection with the adoption of the FY 2025-26 Capital Improvement Program. In September 2025, the City Council adopted Resolution 25-14 supporting the filing of a grant application in response to the San Mateo County Transportation Authority’s (SMCTA) Highway Call for projects. SMCTA awarded a grant in the amount of $3,000,000 to support the design and construction of improvements at the El Camino Real / Selby Lane intersection.

The project would follow on the public outreach efforts from the Complete Streets Study to inform the parameters of the infrastructure solutions at this critical intersection (signalization vs. High Intensity Activated Crosswalk [HAWK] signal). The Project would be designed to improve safety for vehicles, bicyclists, and pedestrians at the intersection. This would include the reduction of potential conflicts between modes that could reduce the potential of future collisions. A traffic signal would help reduce delay and improve safety for Selby Lanes’s approaches to El Camino Real. Traffic modeling from the El Camino Real Complete Streets study found that the Level of Service at Selby Lane at El Camino Real could improve to an overall Level of Service B or C with the installation of a traffic signal.

The project will also include coordination and integration of the El Camino Real Drainage Improvements proposed at the intersection, which are currently under design. All improvements proposed improvements will require approval by Caltrans.

ANALYSIS
The Town issued Request for Proposals on June 9, 2026, for design and coordination services for the project. Proposals were due on July 10, 2026. Two proposals were received - from Mark Thomas & Company, Inc. and from Sanbell Bay Area. Both are local multi-disciplinary engineering services firms that plan and design infrastructure and capital improvement projects, including complete streets projects for public agencies throughout the Bay Area, and have experience working with Caltrans on projects that are on, or affect Conventional State Highways.

Mark Thomas is currently working with SamTrans on the Grand Boulevard Initiative project and has designed improvements in South San Francisco, Palo Alto, and other local jurisdictions.

Sanbell’s work includes improvements in San Carlos, Mountain View and other jurisdictions in San Mateo and Santa Clara Counties.

Both proposals were reviewed by an internal three-person review team. The proposals were deemed responsive and the team considered both firms qualified to do the work. Subsequently, both firms were invited for in-person interviews on August 21, 2026. Based on the proposals and interviews, Mark Thomas was recommended for further consideration based on the level of their project management team, public outreach competency, and ultimately their ability to develop a comprehensive set of improvements at this intersection.

The project scope includes the review and documentation of existing conditions, data collection, conceptual design, public outreach and coordination, Caltrans coordination and permitting, environmental support, development of final plans, specifications and estimates for the project.

The design documents would include integration of the drainage improvements under design by

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ECR/Selby Intersection Improvements
OCTOBER 21, 2026

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Freyer & Laureta, Inc. associated with the El Camino Real Stormwater and Drainage Improvements (North) project. The scope would also include bidding support for the project.

Staff negotiated a scope and fee in the amount of $664,725, for the project design. Staff recommends that an approximate 10% contingency be allocated in the amount of $66,475, for a total of $731,200.

FISCAL IMPACT
A total of $500,000 has been approved in the FY 2025-26 and 2026-27 Capital Improvements project budget for the El Camino Real/Selby Lane Intersection Improvements Project (#56096). A grant in the amount of $3,000,000 has been approved by the San Mateo County Transportation Authority to support the design and construction of the project. With the award of the grant, sufficient funds area available to fund the project design.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal E - Maintain and Improve Public Infrastructure
• Goal D - Be Forward Thinking

POLICY FOCUS
The policy focus is on maintaining and improving mobility and safety for all modes, consistency with previous studies and efforts related to El Camino Real and working with Caltrans and regional agencies to improve El Camino Real for all modes of travel.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Request for Proposals - El Camino Real / Selby Lane Intersection Improvements (w/o Attachments)

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ECR/Selby Intersection Improvements
OCTOBER 21, 2026

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2. Mark Thomas Proposal

3. Mark Thomas Scope and Fee

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TOWN OF ATHERTON

REQUEST FOR PROPOSAL
Professional Engineering Services for
El Camino Real/Selby Lane Intersec@on Improvements
Project (56096)
Issued:

Wednesday, June 10, 2026

Proposals Due:

Monday, July 20, 2026, 2:00 pm
Town of Atherton
Douglas Kim, Consultant Project Manager
80 Fair Oaks Lane
Atherton Ca 94027
[email protected]
This project is par@ally funded by the San Mateo County Transporta@on Authority Highway Program

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A. OVERVIEW
The Town of Atherton (Town) is solici>ng proposals from qualified Consultants or teams to provide professional engineering, permiHng, and environmental services necessary to design and implement safety and mobility improvements at the intersec>on of El Camino Real and Selby Lane. These improvements need to be made in considera>on of planned improvements along the corridor through the Grand Boulevard Ini>a>ve. They must also integrate pending designs on stormwater and drainage infrastructure at the intersec>on, which involves coordina>on with the County of San Mateo which governs the east side of El Camino Real at the intersec>on and the City of Redwood City, which governs the west side of El Camino Real north of the intersec>on.

The main components of the Project include, but is not limited to, evalua>on of feasible alterna>ves, and design services for:
• Poten>al signaliza>on of, or installa>on of high-intensity ac>vated crosswalk (HAWK) at, the intersec>on of El Camino Real at Selby Lane that could include:
o New traffic signal or HAWK beacon equipment;
o Median islands modifica>ons to provide crossing refuge(s), o Median island modifica>ons associated with HAWK beacon installa>on to restrict turn movements;
o New paved corner areas and curb ramps with detectable warning surfaces on the to establish an accessible path of travel (this could be concrete curb ramps or with asphalt);
o Civil infrastructure (e.g., upgraded pavement markings, traffic control signs, curb ramps, curb, gu[er);
o Upgrading intersec>on ligh>ng within the exis>ng right-of-way that does not conflict with future improvements;
o Coordina>ng and integra>ng stormwater runoff infrastructure from a concurrent engineering effort;
o Any needed geometric modifica>ons.
o Design and integra>on of stormwater treatment measures o Landscaping of median islands and other areas as needed. • Accommoda>on of planned and poten>al bicycle and pedestrian improvements at the intersec>on.

The scope should include the following addi>onal elements:
• Required traffic analyses to support the feasibility analysis and modeling of traffic and mobility at the intersec>on for the various alterna>ves, coordina>on and approval by Caltrans, and as needed to support the project – note that the El Camino Real Complete Streets Study included various traffic analysis for the corridor and intersec>on. • Public engagement.
• Coordina>on with other planned projects along the corridor. • Environmental review and coordina>on.

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• Coordina>on with Caltrans, San Mateo County, San Mateo County Transporta>on Authority, and other related agencies.

B. BACKGROUND
The Town, incorporated in 1923, is a small, semi-rural, residen>al community, with approximately 7,000 residents. The Town extends from slightly west of the Bayshore Freeway (US 101) up to Interstate 280 (I-280) and is approximately 4.5 miles long and 1.5 miles wide.

Its municipal neighbors include Menlo Park to the south, Woodside to the west and Redwood City to the north, and the County of San Mateo to the east.

Within the Town, El Camino Real (Route 82) is a conven>onal State highway, under the jurisdic>on of Caltrans, that bisects the community and provides primary access for vehicles in a northwest-southeast orienta>on. El Camino Real carries approximately 3,440 vehicles in the peak morning hour and 3,420 vehicles in the peak ajernoon hour. Selby Lane carries approximately 240 and 250 vehicles in the peak A.M. and P.M. peak hours, respec>vely. 1 El
Camino Real is uncontrolled at this intersec>on and Selby Lane is stop controlled at each approach. This results in a level of service (LOS) F in the A.M. and P.M. peak periods for eastbound traffic. Westbound traffic on Selby Lane is LOS C and F in the A.M. and P.M. peak periods, respec>vely.

The uncontrolled crossing of El Camino Real at Selby Lane is a barrier to active transportation, limiting accessibility and mobility of bicycle and pedestrians at the intersection. The El Camino Real/Selby Lane intersection has a history of accidents, including 63 reported accidents involving vehicles, six involving bicycles, including one vehicle related fatality over the past ten years.2 Additionally, there was a pedestrian involved hit-and-run incident on August 8, 2025, at this intersection, which further underscores the ongoing safety challenges.

In addi>on, drainage infrastructure along El Camino Real, resul>ng in seasonal flooding that impacts roadway capacity and safety ajer storm events. The Town has contracted for the designing of drainage improvements to “dewater” the intersec>on that will need to be integrated into the project.

The Project will need to be designed in coordina>on and be consistent with other projects along the El Camino Real corridor in the area that include, but are not limited to:
• Caltrans SHOPP project - 1W130 SM 82 Bicycle Improvement Project (Brewster Avenue to Selby Lane), Currently under design – Caltrans Project • El Camino Real Stormwater and Drainage Improvements Project (Phase 1), which will collect stormwater between Stockbridge Avenue to Selby Lane – improvements to be integrated into this project.
1 Town of Atherton, Complete Streets Corridor Study, Task Memo Appendix; August 2025. 2 Ibid.

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• El Camino Real Complete Streets Planning Study (North of Selby Lane to Valparaiso Avenue), approved April 16, 2025.
• El Camino Real Grand Boulevard Ini>a>ve Ac>on Plan, adopted December 2025, sets policy and program priori>es for mul>-modal improvements to El Camino Real corridor. This project, coordinated by the SamTrans will develop Project Ini>a>on Documents (PID) for future improvement of the corridor. • San Mateo County Transporta>on Authority 2025 Highway Grant Applica>on for El Camino Real/Selby Lane Traffic Signal Safety and Mobility Improvements.

C. OBJECTIVES TO BE MET
The Project will address several mobility and safety concerns by addressing the following objectives:
• Improve mul>-modal accessibility and safety at the intersec>on. This would include feasibility analyses, review, upda>ng and finalizing conceptual design documents that build on the development work in the El Camino Real Complete Streets Corridor Study, including full traffic signaliza>on/HAWK beacon, as well as infrastructure improvements that improve bicycle and pedestrian safety paired with roadway improvements that reduce poten>al conflicts between travel modes.
• Ensure consistency with corridor and regional ini>a>ves. This would include coordina>on with future improvements to El Camino Real through the Grand Boulevard Ini>a>ve’s development of Complete Streets improvements on El Camino Real, as well as coordinating with adjacent projects including the Caltrans SHOP project in Redwood City.
• Achieve regulatory compliance and approvals. Conduct necessary studies and coordina>on to gain Caltrans approvals, likely through the Developmental Encroachment Permit (DEER) process, suitable for Caltrans approval, environmental clearance, and construc>on.
• Streamline the project design phase. Finalize the plans, specifica>ons and engineering es>mates (PS&E) for bidding for construc>on contractor. Engineering and design would be completed in early 2027 with a construc>on planned to begin in summer 2027.
• Integrate stormwater management with transporta>on improvements for the intersec>on. The project will need to accommodate stormwater and drainage infrastructure needed to manage surface water flows that and reduce flooding.

D. REFERENCE DOCUMENTS Town documents are available that contain informa>on regarding the Atherton Sta>on and Town Center project including construc>on drawings and agreements. The available documents are noted below (copies a[ached to this RFP):

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• El Camino Real Complete Streets Corridor Study
(h[ps://www.athertonca.gov/DocumentCenter/View/12369/1_Final-ECR-Study) • Atherton Update of El Camino Real Efforts with Caltrans (h[ps://www.athertonca.gov/DocumentCenter/View/1303/Item-2?bidId=) • El Camino Real Grand Boulevard Ini>a>ve Ac>on Plan
(h[ps://www.samtrans.com/media/36139)
• El Camino Real Stormwater and Drainage Improvements Project (Phase 1) • Caltrans SHOPP project 1W130 SM 82 – PID and Conceptual Design • Town of Atherton Standard Professional Services Agreement • San Mateo County Transporta>on Authority Funding Agreement E. SCOPE OF WORK The successful consultant will enter into a professional services agreement for the development of the El Camino Real and Selby Lane Intersec>on Improvements. It should include, but not be limited to, the following tasks:
• Task 1: Project Management and Mee>ngs. In an effort to expedite approval of the design, the Consultant shall plan, coordinate and a[end a kickoff mee>ng with Town staff to discuss project goals, scope and schedule, and to discuss any issues to be clarified prior to the start of work. In addi>on to the kickoff mee>ngs, periodic design mee>ngs with Town staff and stakeholders. • Task 2: Review/Collect Exis>ng Condi>ons, Documenta>on and Informa>on. The Consultant shall perform a field review at the project loca>on and secure exis>ng condi>ons informa>on (e.g., topographic, building and building condi>on, building u>lity, signing, striping, illumina>on, roadway, topographic). The Consultant shall work with Caltrans, local u>lity companies and public agencies as needed to obtain any exis>ng As-Built, or electronic base map plans. The informa>on shall be u>lized by the Consultant to develop the PS&E for the project. It is noted that the Town has limited topographic base map data. If needed, the Consultant shall complete a formal survey of the project loca>on to obtain the data and informa>on necessary to develop topographic and base maps and complete the design.
• Task 3: Finalize Conceptual Design Documents. These would build on the development work in the El Camino Real Complete Streets Corridor Study, including full traffic signaliza>on, as well as infrastructure improvements that improve bicycle and pedestrian safety paired with roadway improvements that reduce poten>al conflicts between travel modes.
• Task 4: Public Outreach and Community Engagement. Support the Town in a public outreach program to inform the community and develop consensus on intersec>on improvement alterna>ves. This would include up to two physical mee>ngs and public-facing outreach materials (e.g., exhibits, fact sheets, presenta>on boards).
• Task 5: Project Design and PermiHng. Consultant shall develop conceptual, 65%, 90% and Final PS&E, in conformance with Caltrans DEER procedures, the Building

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• Task 5: Project Design and PermiHng. Consultant shall develop conceptual, 65%, 90% and Final PS&E, in conformance with Caltrans DEER procedures, the Building Code, Town Ordinances and in compliance with the Maintenance and Use Agreement. 90% plans will be used to apply for any required building permits and for final approval by Caltrans, if required. Final PS&E shall be in an editable electronic format (e.g., AutoCAD, Word, Excel), as well as pdf format and hard copies.
• Task 6: Environmental Documenta>on. The Consultant shall prepare and submit all environmental documenta>on necessary to obtain environmental clearance for the project, obtain any regulatory permits and advise poten>al contractors of any mi>ga>on requirements.
• Task 7: Coordinate with Other Jurisdic>ons: Consultant shall work with Caltrans and any other applicable jurisdic>ons to address surface transporta>on improvements This could include but not be limited to the County of San Mateo, City of Redwood City, and San Mateo County Transit District. Coordina>on with Caltrans will include, but not be limited to, the following:
i. Coordina>on with Caltrans SHOPP EA 1W130 Project. Coordina>on with the Caltrans SHOPP EA 1W130 Bicycle Improvement Project (Brewster Avenue to Selby Lane) will be required throughout project development and construc>on scheduling to avoid conflicts and maintain consistency with corridor improvements. The Town an>cipates ongoing coordina>on with Caltrans as the SHOPP project advances toward 95% PS&E during Summer 2027. The Consultant shall support coordina>on of schedules, staging, and design elements as necessary to minimize conflicts between the projects.
ii. Intersec>on Safety and Opera>onal Assessment Process (ISOAP).

Consultant shall coordinate with Caltrans Traffic Safety and complete the required ISOAP analysis. The scope of the ISOAP effort shall be incorporated into the project work plan, traffic analysis, and PS&E development tasks. The Consultant shall prepare all suppor>ng technical analyses, documenta>on, and coordina>on materials required by Caltrans to evaluate the proposed intersec>on improvements.
iii. AB 413 Dayligh>ng Compliance. The Consultant shall ensure compliance with California dayligh>ng requirements pursuant to Assembly Bill 413 (AB 413), including parking setback restric>ons within 20 feet of the approach side of marked or unmarked crosswalks and intersec>ons. iv. California Manual on Uniform Traffic Control Devices (CA MUTCD). Any proposed traffic signal, pedestrian signal, or High-Intensity Ac>vated CrossWalK (HAWK) beacon improvements shall comply with the latest CA MUTCD requirements, including all associated signing, striping, and opera>onal standards.

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• Task 8: Bidding Support. The Consultant shall prepare responses to ques>ons from Contractors regarding adver>sed plans and specifica>ons and shall prepare addendums as needed.
• Task 9: A[end Public Mee>ngs. In addi>on to regular project mee>ngs, the Consultant will be required to a[end public mee>ngs regarding the project including the Town Council and project stakeholders to review the conceptual and final designs. For the purpose of the proposal, assume there will be three such public mee>ngs.

F. SUBMISSION OF PROPOSALS Town staff will evaluate the proposals received and develop a short list of the most qualified firms. They may be invited to interview and may be asked to submit more detailed informa>on. Proposals should be concise and contain at least the following informa>on:
• Firm or Person Introduc>on: including informa>on such as form of organiza>on, length of >me in business, office loca>on(s), number of staff and a general summary of qualifica>ons documen>ng the strengths of the firm or person, areas of exper>se and licensing. Include name, email address and phone number for the firm’s contact person.
• APPROACH: the person or firm’s project management prac>ces, methodologies and processes.
• PROJECT EXPERIENCE: lis>ng specific experience that is related to the type of service required by the El Camino Real and Selby Lane Intersec>on Improvements Project. Project experience should list the type of work provided with the client contact informa>on for each project. If Sub-Consultants are proposed, include informa>on on joint work, if any, and their roles in those projects. • WORK PLAN: A descrip>on of project understanding, detailed approach, and methodology, including es>mated hours by task by job >tle for the project. • KEY STAFF: including the iden>fica>on of the Principal-in-Charge and key staff. This sec>on should iden>fy the qualifica>ons and related experience of key staff assigned to the project; and include their resume showing experience in remodeling and repurposing of relevant experience. Include an organiza>onal chart for this project.
• REFERENCES: Provide client references, for all similar projects in the past five (5) years, that have working experience with the project team and companies proposed for assignment to this project. Furnish the name, >tle, address, and telephone number of the person(s) at the client reference who is most knowledgeable about the work performed and can comment on the professional qualifica>ons/exper>se of the staff.
• PROJECT SCHEDULE – Propose a >meline for comple>on of the project, and include start date, phases, milestones, and target comple>on dates. Any assump>ons regarding turnaround >me and Town Council mee>ngs should be clearly noted.

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• LITIGATION: a list of any current li>ga>on to which the firm or person are par>es by virtue of their professional service, in addi>on to a list of any such li>ga>on from the past ten years.
• DISCLOSURE: of any past, ongoing, or poten>al conflicts of interest that the firm or person may have as a result of performing the an>cipated work. Consultant shall also provide a list of any work currently being performed for any jurisdic>on or substan>al property owner/developer within a five-mile radius of the Town. • PROFESSIONAL SERVICES AGREEMENT: Consultant will be expected to execute the Town’s Standard Professional Services Agreement and adhere to the terms of the funding agreement with the San Mateo County Transporta>on Authority, including insurance requirements. The Consultant shall list any concerns related to the Town’s standard agreement with their proposal. The Town reserves the right to reject proposals based on proposed modifica>ons to the Town’s standard agreement.
• FEE INFORMATION: Provide fee informa>on that >es tasks to specific tasks.

Provide a descrip>on of the level of effort required, lis>ng the es>mated hours required for each task in the Scope of Services, hourly rates of personnel, and expected incidental expenses such as travel, supplies, communica>ons, reproduc>on, mailing, etc. Iden>fy the fee that will be charged for addi>onal public or Town Council mee>ngs not iden>fied in the scope of services. One (1) copy of the cost proposal shall be submi[ed in a separate sealed envelope at the same >me as submi[al of the technical proposal.

G. GENERAL TERMS AND CONDITIONS
• The Town reserves the right to reject any and all proposals. • The Town will not be responsible for any costs incurred by respondents in the prepara>on and submi[al of a response to this request.
• The Town reserves the right to modify the scope of the project at any >me, with appropriate fee adjustments to be nego>ated.
• Documents and findings (regardless of format) that are associated with this project shall be the property of the Town.
• Proposal shall remain effec>ve for 90 days beyond the submi[ed date.

H. SUBMITTAL AND REVIEW PROCESS
• Applicant ques>ons: All ques>ons regarding the RFP shall be submi[ed in wri>ng to Douglas Kim at [email protected]. Ques>ons and responses will be posted on the Town’s website.
• Submi[al Deadline: July 20, 2026, 2 pm. Late submi[als will not be accepted.

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• Format and Delivery: Submit three (3) le[er-sized copies with one (1) unbound copy of the proposal to: Town of Atherton, Office of the City Clerk; 80 Fair Oaks Lane; Atherton, CA 94027
• E-mail a PDF copy to Douglas Kim at [email protected] • Submi[als will not be returned.
• The Town reserves the right to accept or reject any or all proposals, or to alter the selec>on process in any lawful way, to postpone the selec>on process for its own convenience at any >me, and to waive any non-substan>ve defects in this RFP or the proposals.
• The Town reserves the right to short list the most qualified firms for considera>on during the RFP process.
• The Town reserves the right to nego>ate with other qualified persons or firms, or to solicit addi>onal statements of qualifica>ons at any point in the project should it fail to nego>ate a reasonable fee with the ini>ally selected person or firm or should that firm fail to execute the Town’s Agreement.

I. EVALUATION CRITERIA
The Project Manager will be the key point of contact with City staff and will be expected to drive the project to meet schedule and budgetary goals. The Project Manager would ideally have at least five years of relevant experience.

Proposals will be evaluated based on the following criteria:
• Team’s Qualifica>ons – 10%
• Project Manager’s Technical Experience and Approach - 25% • Understanding of Project Issues – 20%
• Quality of Proposed Work Plan and Schedule – 35%
• Quality of References – 10%
J. PROPOSED TIMELINE
June 10, 2026 RFP available on Town of Atherton website June 26, 2026 Submission deadline for wri[en ques>ons
July 3, 2026 Responses to wri[en ques>ons available on Town website July 20, 2026, 2 PM Technical and Cost Proposals due
July 26, 2026 (week of) Interviews with highest ranked proposers (if necessary) September 16, 2026 Recommenda>on to Town Council

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PREPARED FOR:

Town of Atherton
July 20, 2026
Proposal

EL CAMINO REAL/SELBY LANE

INTERSECTION IMPROVEMENTS PROJECT
(RFP No. 56096)

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(408) 453-5373
2833 JUNCTION AVENUE, SUITE 110
SAN JOSE, CA 95134 MARKTHOMAS.COM
July 20, 2026
Town of Atherton
Attn: Douglas Kim, Consultant Project Manager
80 Fair Oaks Lane
Atherton, CA 94027
RE: Professional Engineering Services for El Camino Real/Selby Lane Intersection Improvements Project (56096) Dear Mr. Kim:

This project presents an important opportunity to improve safety, accessibility, and operations at a key crossing along El Camino Real. We understand that the Town of Atherton (Town) is seeking a team that can evaluate feasible alternatives, coordinate effectively with Caltrans and partner agencies, and advance the project through final design with a thorough understanding of the corridor context, multimodal needs, and implementation requirements.

Mark Thomas & Company, Inc. (Mark Thomas) brings extensive experience delivering intersection and corridor improvement projects on Caltrans-owned facilities and local roadways throughout California. Our team has successfully delivered projects involving multimodal safety enhancements, traffic analysis, environmental documentation, Caltrans coordination and approvals, and final design. We understand the technical and coordination challenges associated with improving facilities along El Camino Real and similar corridors, and we bring a practical, responsive approach that keeps projects moving efficiently while maintaining clear communication among stakeholders.

For Atherton, our team will focus on developing context-sensitive solutions that improve bicycle and pedestrian access, enhance traffic operations, and align with ongoing and planned improvements along the corridor. We take a disciplined approach to project management and agency coordination that supports timely decision-making and steady progress throughout each phase of the project. Our team recognizes that the project’s success depends on seamless coordination among Caltrans, San Mateo County, Redwood City, and the Town while integrating ongoing drainage and corridor improvement initiatives. This coordinated approach will help minimize conflicts, streamline agency reviews, and position the project for timely delivery.

Alex Lee, PE, QSD, will serve as Project Manager and will be supported by a team with extensive experience in multimodal design, traffic operations, corridor planning, and Caltrans project delivery from concept through final design. As Principalin-Charge, I will serve as the primary point of contact for this project. We appreciate your consideration and look forward to the opportunity to partner with the Town of Atherton. If you have any questions, please contact me at (925) 858-8581 or [email protected].

Sincerely,
MARK THOMAS & COMPANY, INC.

Shawn O’Keefe, PE, QSD
Executive Vice President + Principal

COVER LETTER

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EL CAMINO REAL/SELBY LANE INTERSECTION IMPROVEMENTS PROJECT Town of Atherton

MARK THOMAS

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TABLE OF CONTENTS
Cover Letter 1
Firm Introduction 3
About Mark Thomas 3
Approach 5
Management Approach 11
Project Experience 12
Work Plan 18
Key Staff 27
References 33
Project Schedule 35
Litigation 36
Disclosure 37
Professional Services Agreement 38
Fee Information Submitted separate
Appendices
Resumes

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MARK THOMAS

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FIRM INTRODUCTION

ABOUT MARK THOMAS
Mark Thomas provides civil and traffic engineering, structures engineering, transportation planning, grant/funding support, environmental compliance, construction management,
landscape architecture, and surveying services to clients throughout California. As a California corporation, our stability throughout the years is founded on our client service focus and delivering projects through a tailored approach to meet clients’ goals. This reputation is realized through the efforts of more than 500 full-time professionals within offices that are strategically located to support the communities that we live and do business in. Originating in San Jose (corporate headquarters), the firm has grown to establish additional offices in Sacramento, Fresno, Cupertino, Walnut Creek, Roseville, Oakland, Los Angeles, Long Beach, Ontario, and Irvine.

The Mark Thomas team will be led by Shawn O’Keefe,
PE, QSD, who brings extensive experience overseeing
transportation and intersection improvement projects on State highway corridors throughout California. Alex Lee, PE, QSD will be responsible for the day-to-day management of the project, serving as the primary point of contact with Town staff and driving the project to meet its schedule and budgetary goals, with PS&E completion targeted for early 2027 and construction planned to begin summer 2027.

Active Transportation
Through our work with multiple cities, counties, regional transportation agencies, and Caltrans, we have accumulated an expansive knowledge base specifically geared toward
balancing motorized and active transportation travel safety, connectivity, and access. We have delivered hundreds of complete streets and active transportation facilities throughout the state. Our projects have included Class I trails and paths, Class IV protected bikeways, Class II buffered bike lanes, ADA upgrades and road diets. We have also woven bicycle and pedestrian accessibility in our highway and interchange projects.

The projects we complete become lively community plazas, connect major bicycle and pedestrian corridors to key destinations, and enhance mobility, connectivity, transit reliability, and safety. We emphasize the importance of community engagement to understand local resident and business owner concerns and user preferences.

Familiarity with Local, State, and Federal Standards
Mark Thomas works closely with agencies on implementing transportation projects both on and off the state highway systems. We are familiar with the applicable design standards and guidelines that may be applied to this project, including the Caltrans Highway Design Manual, NACTO Urban Bikeway Design Guide, Caltrans Design Information Bulletin DIB-89 Class IV Bikeway Guidance, Caltrans Highway Safety Manual (HSM), California Transportation Plan 2040, California State Bicycle and Pedestrian Plan, Caltrans District 4 Bicycle Plan, San Mateo County Comprehensive Bicycle and Pedestrian Master Plan, as well as nationwide best practices and innovations.

MARK THOMAS AT A GLANCE
» California Corporation
» 99 years in business
» >500 employees
» 11 offices statewide
- San Jose (HQ)
- Fresno
- Cupertino
- Sacramento
- Walnut Creek
- Roseville

SERVICES PROVIDED
» Civil Engineering
» Construction Management
» District Management
» Grant Assistance
» Environmental Compliance
» Land Surveying
» Landscape Architecture & Urban Design
» Planning
» Structures Engineering

CONTACT
Shawn O’Keefe
Principal-in-Charge
[email protected]
(925) 858-8581
- Oakland
- Los Angeles
- Long Beach
- Ontario
- Irvine

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We Know Caltrans
Mark Thomas has an unmatched understanding of the Caltrans delivery process and their design standards and manuals. Why is this important to a complete streets project? We have the experience to support municipal agencies as they navigate the complex and often frustrating Caltrans process. Our experience as a premier interchange and highway/corridor design firm means we have the ability to develop creative geometric concepts, and deliver the planning and final design of projects governed by Caltrans. As a result, we have developed strong working relationships with Caltrans Headquarters and District 4 staff and are knowledgeable of the Caltrans HDM and the Caltrans Project Development Procedures Manual (PDPM). Further, our interchange and highway/corridor designs consider multi-modal needs, including the connectivity and safety of transit users, bicyclists, pedestrians, and the driving public. A partial list of projects that adhered to the Caltrans Project Development Process follows on the next page. We put our experience to work to help our clients deliver projects with Caltrans involvement.

We understand how to address key challenges to develop designs that meet local goals and can be approved by Caltrans staff. We work proactively with Caltrans staff to develop win-win solutions that work for both parties.

Mark Thomas has planned and delivered more than 100 Caltrans-related projects in Caltrans District 4 as shown on the map above. We were the first consultant allowed to plan and design improvements to the State Highway System, with the US 101 Widening project in Santa Clara County in 1986. Since then, we have planned and/or delivered more than 200 locally-sponsored projects on Caltrans facilities across the state, totaling more than $15 billion in improvements.

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APPROACH

PROJECT UNDERSTANDING
The Town of Atherton (Town) is seeking a consultant team to advance safety and mobility improvements at the intersection of El Camino Real (ECR) and Selby Lane, with work that moves from feasibility refinement into final design, permitting, environmental documentation, and bidding support. The Town is considering two primary traffic control alternatives for evaluation at this location, a full traffic signal or a high-intensity activated crosswalk (HAWK)/Pedestrian Hybrid Beacon (PHB), along with supporting pedestrian, bicycle, lighting, curb ramp, and geometric improvements. Both alternatives identified will be studied and analyzed to understand how each affects pedestrian safety improvements (refuge areas, curb ramps, ADA access), lighting, signing and striping, and proposed bicycle improvements. The analysis of both alternatives will be supported by traffic analysis that builds on prior corridor study work and focuses on reducing conflicts between different modes of travel. The documented history of incidents (including the recent pedestrian hit and run that was noted in the RFP) at and near this intersection make safety improvements for pedestrian, bicycle and other vulnerable users extremely important to the Town and the traveling public. The two alternatives will also be coordinated with existing planned corridor work, future projects (including a concurrent Town drainage improvement effort) and Caltrans requirements.

El Camino Real is a Caltrans owned, operated and maintained facility. Any improvements on this corridor requires Caltrans review, coordination and approval. The proposed improvements make this intersection a perfect candidate to acquire Caltrans approval through the Design Engineering Evaluation Report (DEER) process. Along with the required DEER application and checklist, the DEER process specifically requires coordination with Caltrans Traffic Safety and completion of the Intersection Safety and Operational Assessment Process (ISOAP) analysis. Mark Thomas has had success gaining project approval from Caltrans District 4 using multiple approval processes, including the DEER process. Utilizing monthly meetings with Caltrans, We have successfully gained approval from Caltrans while maintaining an aggressive delivery schedule. We would develop a project schedule around submitting technical studies and environmental documents at regular intervals and use monthly meetings to keep Caltrans focused and on track with their review periods. This strategy keeps project momentum while gaining Caltrans approval on technical documents and reports “along the way”. When the final DEER is submitted, the supporting documents have already been approved by the Caltrans reviewing parties.

Our understanding is that this is not simply an isolated intersection improvement project. It is a safety-sensitive, multi-jurisdictional, Caltrans-facing assignment that must balance immediate pedestrian and operational needs with future corridor improvements already in motion along El Camino Real. While on the surface, the proposed intersection improvements do not seem complex, the multi-jurisdictional nature of this project requires diligent coordination.

The Town has previously identified that the project will have to integrate and coordinate an existing Caltrans Project (SHOPP Project), a Town stormwater and drainage project (ECR Stormwater and Drainage Project Phase 1), the Town ECR Complete Streets Planning Study and the ECR Grand Boulevard Initiative (GBI) Action Plan. Diligent coordination with Caltrans, County of San Mateo, the City of Redwood City, the San Mateo County Transportation Authority, and related corridor initiatives will ensure that this project is developed in a manner that does not preclude future planned improvements and minimizes “throwaway” improvements and costs.

Our approach is focused on three key drivers that will influence the success of this project: enhancing safety and mobility, integrating drainage and corridor improvements, and efficiently navigating Caltrans approvals and project delivery.

Safety & Mobility Corridor Coordination & Future-Proofing Caltrans Approval & Delivery Through our review of the project requirements, existing conditions, corridor plans, and ongoing initiatives, we have identified the opportunities, constraints, and critical considerations that will shape the project. The following pages illustrate these project drivers and our approach to addressing each one.

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PROJECT APPROACH

DELIVERING SAFE, CONTEXT-SENSITIVE MULTIMODAL INTERSECTION

SOLUTION
We will perform detailed traffic analysis and operational evaluation to compare traffic signal and PHB
alternatives, including safety performance, operations, and corridor consistency. Both alternatives will be
advanced to a level that supports confident decisionmaking.

Pedestrian Safety
As noted in the Town’s RFP, this intersection and
surrounding area has a history of incidents. With
the recent report of a hit and run incident at this
intersection, pedestrian and bicycle safety is one
of the primary focuses of the proposed intersection
improvements. We will design and incorporate
pedestrian safety improvements, including ADAcompliant curb ramps, bulbouts to shorten crossing distances, median refuges at crosswalks, improved
crosswalk visibility, and lighting upgrades.

Two of the four corners at this intersection do not
include any pedestrian facilities. ADA-compliant curb
ramps that fit within existing Town right-of-way will be constructed at these corners. Although the northeast
corner currently has an existing curb ramp, it will be
reconstructed to meet current ADA standards. This
particular corner is also a candidate for a bulbout
to shorten crossing distance across Selby Lane to
reduce the amount of time a pedestrian interacts with
motorized vehicles.

Coordination with the Complete Streets
Vision
The ECR Complete Streets Study advanced two
different corridor design concepts that will be
studied further, shown to the right. Although both
design concepts feature different configurations for
pedestrian, bicycle and vehicular cross-sections, they
both have in common that the limits of the pedestrian
improvements (back of sidewalk) locations are intended
to remain within existing right-of-way. The proposed
curb ramps and sidewalk improvements with the Selby
Lane Intersection project will be designed with the
Complete Street Study in mind. No improvements
will be proposed that preclude potential future
improvements. As shown in the images, thoughtful
placement of intersection improvements (ADA
curb ramps, sidewalk locations, traffic signal/PHB
pole locations) within existing right-of-way can
accommodate both Complete Street design concepts. ECR Complete Streets Study:

Design Concept 1
ECR Complete Streets Study:

Design Concept 2

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Integration with Adjacent Projects
Our team has experience coordinating with concurrent Caltrans and local agency projects along shared corridors, including maintaining alignment with evolving designs and avoiding conflicts. In addition to the ECR Complete Streets Study, the Town has identified that there are other adjacent projects which will influence the design of the intersection improvements project. The Caltrans SHOPP Project (1W130 – 82 Bicycle Improvement Project), the El Camino Real Stormwater and Drainage Improvements Project – Phase 1 and the El Camino Real Grand Boulevard Initiative Action Plan either include the intersection with their improvements or are in very close proximity to the intersection. Similar to the Town’s Complete Streets Study, there will be overlapping elements or conflicting elements. Frequent and diligent coordination with these other projects is necessary to reduce the amount of project conflicts/throwaway and ensure smooth implementation and construction relative to adjacent improvements by others.

Caltrans State Highway Operation and Protection Program (SHOPP) Project Caltrans is developing a SHOPP Project that is approximately 1.9 miles long. Improvements include ADA-compliant pedestrian facilities (curb ramps, sidewalks), intersection crossing improvements (crosswalks, traffic signals, PHBs) and bicycle facility improvements (bicycle lanes of various classes) with the intention of improving safety for all users. Mark Thomas has experienced planning and design local agency projects and coordinating improvements with Caltrans SHOPP projects. One important strategy we have utilized is to attend Caltrans SHOPP PDT meetings. This allows Mark Thomas and the Town the ability to stay informed of SHOPP project progress and changes while simultaneously keep Caltrans informed of local agency project progress. This has assured limited project overlap, conflicts and throwaway costs.

El Camino Real Stormwater and Drainage Improvements Project The Town has identified that they have an existing design for drainage improvements at the project location. They intended to remedy the flooding issue by installing a concrete line ditch/gutter that will direct drainage to a new inlet connecting to an existing drainage system. They will also demo an existing curb and construct a new curb that will help direct drainage to an existing inlet. To the extent practical, the intersection will attempt to reuse as much of the installed infrastructure as possible. Inlets will be considered when developing the new curb lines. If possible, existing inlet can be converted to manholes to preserve drainage junctions within the existing Town drainage system.

El Camino Real Grand Boulevard Initiative (GBI) Action Plan SamTrans is planning for improvements along 25 miles of the ECR corridor.

The Town of Atherton and the project intersection is located within the project footprint. This project involves pedestrian, ADA, bicycle and transit improvements with the overall vision of a safer corridor for all users. Mark Thomas is currently under contract with SamTrans as the lead designer for this planning effort. As the lead designer for the GBI project and potentially the designer of the Town’s intersection improvements, Mark Thomas would be able to ensure that the Town is kept informed of project updates and that the GBI project receives Town intersection project updates.

Stormwater Treatment
New projects, when installing new impervious surfaces, are typically required to install stormwater treatment facilities (bioswales, bioretention areas etc). The amount of impervious surfaces being replaced with this project is very small and falls under the threshold for required stormwater treatment.

Future-Proofing
In addition to maintaining awareness of surrounding projects, our design approach is to incorporate strategies such as adaptable infrastructure and location-sensitive improvements. Forward thinking that brings high-value solutions for relatively low up front cost. As an example, constructing a traffic signal mast arm that could accommodate future signal heads. Or designing a traffic signal foundation that is capable of accommodating a future longer mast arm if the intersection were to be expanded with a future project.

Mark Thomas will
have the ability to
coordinate internally
about any potential
changes along the
ECR corridor as
they are happening
within SamTrans and
Caltrans. Instead of
reacting to decisions
that are being made
externally, concerns
that the Town can be
raised proactively to
other jurisdictions with
adjacent projects and
discussed/considered
sooner.

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Project Initiation
(PID)
Project Approval
& Environmental
Document (PA&ED)
Final Plans
Specifications &
Estimate (PS&E)
DEER Application Encroachment Permit

DESIGN ENGINEERING EVALUATION REPORT (DEER) PROCESS
Funding: Local | Schedule 1-2 years

ENCROACHMENT PERMIT PROCESS
Funding: Local | Construction Cost < $1m | Schedule 3-6 months after design completion

STANDARD PROCESS
Funding: Any | Schedule 3-5 years For project over $3 million. Caltrans Project Manager is assigned to process oversight and
reviews.

For non-complex projects that do not require
structures. Caltrans Project Manager is
assigned to process oversight and reviews.

For project under $1 million within the State
right-of-way. Over-the-counter reviews
through the Caltrans Permit Office.

PSR or PSR/PDS Project Report,
Env. Document Encroachment Permit
Encroachment Permit

NAVIGATING CALTRANS APPROVALS THROUGH THE DEER PROCESS
Caltrans Processing
Caltrans approval is critical because the project is located at the intersection of Selby Lane and El Camino Real. They will be the oversight agency for project improvements in their right-of-way; and if federal funds are included, Caltrans is the acting Federal Lead Agency for processing and approving the National Environmental Policy Act (NEPA) Categorical Exclusion. Based on Caltrans policy, there are three ways to obtain Caltrans approval: their Standard Process for oversight projects, a streamlined Design Engineering Evaluation Report (DEER) process, and the Encroachment Permit process. The process selected will be based on project complexity and/or the cost of construction within the State right-of-way. These are summarized in the graphic as follows:

We recommend meeting with Caltrans early in the process to define the Caltrans approval process. Getting confirmation from Caltrans as one of the first orders of work sets expectations with Caltrans for the technical studies and reports required to gain project approval. This project meets all the requirements for the Caltrans DEER process.

In order to use the DEER process, we recommend the following:

1. Hold a meeting to discuss the project with appropriate Caltrans staff.

2. Submit a letter to Caltrans District 4 Director, Dave Ambuehl, requesting authorization to use the process. The letter must address how the project meets the
qualifications for the process as outlined
in Chapter 9 of the Caltrans Project
Development Procedures Manual.

3. Once Caltrans has approved the use
of the DEER process, a DEER with
supporting documentation must be
prepared and submitted to Caltrans.

The DEER document is a streamlined
version of the Standard Process. The
DEER is submitted to Caltrans and will be
conditionally approved to provide Project
Initiation Document and Project Approval
Document clearance. Final DEER
approval will be granted upon approval of
the final PS&E documents. Once all final
approvals are in place, Caltrans will sign
the approved DEER, which authorizes
the Caltrans office of Permits to issue a
construction Encroachment Permit.

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Design Engineering Evaluation Report
It is expected that Caltrans will require the following supplemental studies to be included with the project
DEER application:
» Vicinity and Location Map
» Project Plans
» Right-of-Way Data Sheet (assumes no ROW acquisition)
» Initial Site Assessment
» Storm Water Data Report
» Environmental Document
In addition to the above required attachments, the
following attachments may also be applicable:
» Geotechnical Report
» Design Standard Decision Document
– While possible that this may be required, we do not
see any potential design features that would require
this document, and anticipate designing the project
to be in compliance with all applicable Caltrans
Design Standards, thus eliminating the need for this
document/process
» Complete Streets Checklist
» Transportation Management Plan (TMP)
» Traffic Impact Report
» Intersection Safety and Operational Assessment
Process (ISOAP)
» Cost Estimate
Traffic
We will coordinate early with Caltrans traffic safety staff and prepare supporting documentation that aligns with Caltrans expectations, reducing rework. The ISOAP consists of two stages. This project will be required to complete Stage 1 Screening but may be exempted from Stage 2 Detailed
Assessment. The two stages are described below:
» Stage 1 Screening applies to this project because the Town proposes to change the existing intersection
traffic control from minor approach STOP control to
a signal or pedestrian hybrid beacon (PHB). Stage 1
is to be completed and is submitted as a technical
report attachment to the DEER. The Stage 1 ISOAP
stage and uses an assessment methodology focusing
on multimodal safety, e.g., Safety Performance
for Intersection Control Evaluation (SPICE) or Safe
System Intersection Methodology.
» Stage 2 Detailed Assessment may be undertaken if
there is more than one strategy identified out of Stage 1 Screening, e.g., full traffic signal, PHB and roundabout.

If required, Stage 2 is to be completed and requires
quantification of the project’s benefit / cost ratio. Our proposed budget limits our effort to mesoscopic traffic model software, i.e., Synchro / SimTraffic.

Stage 2 may be deleted if Caltrans accepts the findings of the Stage 1 Screening process to proceed with a traffic signal or PHB without further analysis of a roundabout or other intersection reconfiguration.

The Stage 1 assessment includes:
» Identification of desired project outcomes
» Assessment of non-motorized travel including crash
records and conformance with SSA principles of
modal separation
» Assessment of transit and freight access.
» Assessment of available right-of-way
» Estimated multimodal safety and delay under
proposed traffic control proposals
» Summary of the overall intersection measures of
effectiveness (MOE), e.g., daily person hours of delay
(DPHD), volume/capacity ratio, queuing, or another
measure as directed by the District Traffic Operations
Engineer
» Completed Stage 1 ISOAP form and supporting
documentation
The Stage 2 assessment includes:
» Identification of whether there is more than one
feasible improvement strategy (signal, PHB,
roundabout, or access change)
» Completion of a detailed safety analysis using
Highway Safety Manual methodologies and
supplemented by SPICE and SSA
» Operational analysis using traffic models
» Plan sketch diagrams of viable improvement strategies » Calculations of improvement costs and ROW impacts
» Calculations of the benefit to cost ratio (B/C) based on HSIP or other benefit calculation methodologies
» Completed Stage 2 ISOAP form and supporting
documentation
Maintain Momentum Through Proactive
Coordination
In order to keep the approval process on schedule, we
will establish regular coordination with Caltrans reviewers, track review timelines, and maintain communication
to keep approvals progressing. An effective strategy
for doing this that we have used with multiple Caltrans approvals is to establish a monthly PDT meeting with
the Caltrans PM and their functional unit reviewers. This consistent touchpoint allows the design team to monitor Caltrans’ progress on document reviews, and have an
open dialogue for any questions/comments, with the
intention of streamlining document reviews. This monthly touchpoint allows for a consistent event for conflict
resolution (if any), and allows for the Town and the design team to stress the importance of schedule and timely
reviews. While the Town and the design team cannot
dictate Caltrans’ timeline for reviews, this proactive
coordination and communication strategy allows for
consistent discussion with Caltrans reviewers.

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MANAGING MULTI-JURISDICTION COORDINATION AND PUBLIC

ENGAGEMENT
The project requires coordination with multiple agencies and includes public outreach, stakeholder meetings, and environmental documentation. The Town will lead outreach, with consultant support.

Multi-Agency Coordination
The west side of El Camino Real is within the Town of
Atherton’s right-of-way while the east side of El Camino Real is within the County of San Mateo’s right-of-way.

The intersection being partially within two jurisdictions requires that the project team establish and maintain a protocol for multi-agency coordination. Mark Thomas
will facilitate and host regular coordination meetings with the Town and the County to ensure that both parties are consistently aligned with project decisions and informed of status within the Caltrans approval process.

Effective Public Engagement
One of the main elements to ensure the success of a
project is for the community to continue to support the project. Public outreach will be a critical component to inform members of the community about the project
and to receive feedback. The community is socioeconomically diverse and therefore so are their wants, needs, and opinions. Mark Thomas will support the
Town’s public outreach efforts by preparing clear, concise materials and support public meetings to communicate
project benefits, describe alternatives to stakeholders and note public comments and concerns.

Environmental Clearance
We will prepare the necessary CEQA/NEPA documentation and will seamlessly integrate the environmental and design processes to ensure consistency and efficiency. We anticipate the environmental clearance document will be a Categorical Exemption / Categorical Exclusion (CE/CE), and the environmental team will work closely with the design team to proactively identify design elements that may require a higher level of clearance, so the project design can be optimized to minimize environmental clearance requirements wherever possible.

Balance Design Advancement with Approval
Progress
Submitting technical documents and forms to Caltrans
as they are completed allows for the Caltrans review
team to review, comment and approve documents as
the schedule progresses. Waiting until the entire DEER
Application and supporting technical documents are
complete may create avoidable delays to the approval
schedule. Acquiring approvals of technical reports as
they are completed, streamlines the approval of the
final document. Instead of reviewing all documents at
once, the supporting technical documents to the overall DEER are already approved by the time the DEER is
submitted to Caltrans, significantly reducing the amount of time needed to approve the final document.

Drainage Constraints
The south west side of the intersection exhibits flooding issues in its current condition. As acknowledged above, the Town has an existing project in design that intends to address this drainage issue. The curb ramps and sidewalk in this area will be designed to maintain the existing
drainage pattern to reuse and preserve as much of the
drainage facilities installed with the Town Stormwater and Drainage Improvements project practical. The locations of the existing inlets will be considered when developing the new curb return alignments in the attempt to preserve the newly installed infrastructure.

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MANAGEMENT APPROACH
In addition to a sound technical approach, we have found that the cornerstone of a successful project delivery is for Mark Thomas and our team members to operate as a true extension of Town staff. Mark Thomas implements a proactive, collaborative approach to managing projects, with close attention to meeting design goals, budget constraints and schedule targets. We have developed a proven and effective management approach that will be utilized for this project, which includes:

Active Project Schedule Management. Maintaining an accurate, up-to-date project schedule is critical to the overall success of a project and has a direct correlation to maintaining project budgets. Our project manager, Alex Lee, will be responsible for controlling project design efforts and deliverables by developing a comprehensive critical path method (CPM) schedule that identifies all necessary tasks and interrelationships required for a project. To keep us on track and provide transparency across the project team we will be updating the schedule regularly to track progress closely.

Enhanced Communication with Team Members. Our clients can attest to our responsiveness, our proactive approach, and our ability to work collaboratively with agency staff. Establishing open channels of communication and building a strong working relationship between Town staff and Mark Thomas will enhance communication throughout the project. We will hold regular PDT meetings to report on and monitor progress. These meetings will include Mark Thomas, key Town staff, and other stakeholders. Progress and coordination meetings will follow a set agenda and will review action items and key milestones. Meeting summaries and action item lists will be distributed soon after the meeting. Mark Thomas will also be available to hold executive briefings (as needed) to inform the Public Works Director, the Town council, or other critical Town staff of project status and issues.

Effective Cost Control. Engineering design costs will be controlled through active management of design team activities, frequent monitoring of time spent and early identification of any design issue affecting project costs. Control of project costs and unnecessary design changes are also important elements of any project. It is our duty to inform the Town as soon as possible of any potential or proposed design revisions that will affect the established scope, schedule, or budget. Keeping all parties informed of any potential issues/changes in a timely and continuous manner through regular communication is vital to controlling cost and schedule. We intend to minimize impacts by identifying issues early in the process by conducting weekly budget reports so we can track costs against our progress in real-time and adjust before issues arise. This approach has been effective on many recent projects.

Auditable QA/QC Documentation. Mark Thomas believes that QA/QC is a company-wide effort. A QA/QC person will develop and oversee our QA/QC program for this project. All team members will adhere to this Plan and each of our team members supports the idea that it is our responsibility to produce high-quality products that will result in developing a clearly-defined and cost-effective project. We will operate under a Total Quality Management system of which a specific QC Plan is only a part of the overall system. The Total Quality Management program is a continuous process, used not just at project milestones, but on a regular basis.

DISCIPLINE

REVIEWS
PERFORMED BY:

Technical Leaders
GOAL:

To validate all
components within a
discipline, including
specifications, plans,
studies, reports,
standards conformance,
quantities, estimates,
and other documents

INTER-DISCIPLINE

REVIEWS
PERFORMED BY:

Technical Leaders
Project Managers
GOAL:

To provide consistency
among disciplines by
eliminating conflicts and
promoting collaboration
in the production of all
engineering documents
related to the project

INDEPENDENT

REVIEWS
PERFORMED BY:

Technical Experts
Constructibility Team
GOAL:

To use independent peer
review teams to evaluate
project components
for thoroughness,
completeness and
adherence to project
goals and schedules

QUALITY

ASSURANCE
PERFORMED BY:

Quality Manager
GOAL:

To verify that the quality
control process conforms
with procedures prior to
client submittal, including
QA documentation,
closeout checklists,
signatures and audits

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PROJECT EXPERIENCE
At Mark Thomas, we are proud of our success delivering thoughtful, context-sensitive transportation improvements in communities with high expectations for design quality, safety, and minimal disruption such as Atherton. Our experience includes multimodal corridor enhancements, bike/pedestrian improvements, and multi-jursidictional projects that require careful coordination with agencies, stakeholders, and the public. The following projects reflect work similar in scale and complexity to the Atherton effort and demonstrate our ability to develop solutions that enhance mobility while respecting community character and environmental constraints.

Grand Boulevard Initiative (GBI)
San Mateo and Santa Clara Counties
The Grand Boulevard Initiative (GBI) is a coalition of 14 cities, San Mateo and Santa Clara counties, two transit agencies, two congestion management agencies, Caltrans, and regional and local stakeholders. Mark Thomas has been very involved with SamTrans, Caltrans and multiple cities in implementing the GBI vision, which is to help El Camino Real (SR 82) achieve its full potential as a place for residents to work, live, shop and play by creating links between communities and providing facilities that promote walking, bicycling, and transit use. Mark Thomas has designed several GBI projects to revitalize the ECR corridor, providing conceptual design, environmental clearance, PS&E, and construction support. Design goals include complete street concepts, expanded bike lane and pedestrian facilities, green infrastructure design, and aesthetic improvements. Each project required extensive coordination with Caltrans, host, and adjacent cities.

Grand Boulevard Initiative Phases I, II, and III, City of South San Francisco - As part of the GBI, Mark Thomas provided PID and PA&ED approval, PS&E, and design support during construction for the improvements to El Camino Real at the Arroyo Drive intersection to Chestnut Avenue (Phase I), from McLellan Drive to Kaiser Way (Phase II), and Arroyo Drive to Kaiser Way (Phase III) in South San Francisco. The projects include providing shorter, more direct and visually enhanced crosswalks with sidewalk bulbouts, median refuge areas, landscaped medians, new vegetated bioretention area, ADA curb ramp improvements, and upgraded traffic signals with pedestrian countdown features. The bus stops were replaced with wider bus bulbs for

PROJECT STAFF
Alex Lee (Project Manager)
Shawn O’Keefe
Jason Fong
Aaron Seitz
Christopher Ko
Brianna Bohonok
Danielle Keith
Christine Anderson
Deanna Gibson

SUBSONSULTANTS
Crawford & Associates, Inc.
- geotechnical engineering
services and hazardous materials
assessment support
Associated Right of Way Services,
Inc. (AR/WS) - right-of-way support
and real estate services

REFERENCE
South San Francisco
Matthew Ruble
Principal Engineer
400 Grand Ave
South San Francisco, CA 94080
[email protected]
(650) 829-6671

PROJECT ELEMENTS
Multi-Agency Coordination
Complete Streets Planning
Concept Development
Initial Design
Preliminary Engineering
Bicycle/Pedestrian Updates
Transit-Oriented Improvements
Public Outreach
Green Infrastructure
Stormwater Management
Median Improvements
Landscaping Enhancements
Urban Design / Streetscape
Improvements
Sustainability & Climate Resiliency
Caltrans Corridor Coordination
Context-Sensitive Solutions
Corridor Revitalization

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improved access and gathering areas. Bicycle access was accommodated with striped shoulders and bike pockets extending down to the Chestnut/Westborough intersection. Mark Thomas prepared a DEER to secure Caltrans’ approval of the proposed design for the Phase III improvements. Phase I, II, and III are all constructed.

El Camino Real/28th to 31st Avenue Streetscape (ECR Master Plan), City of San Mateo - As part of the GBI to revitalize the ECR corridor, Mark Thomas prepared the PS&E for enhancements along ECR between 28th and 31st Avenue including: a new curbed median with trees and low-growth landscaping, a new irrigation system, sidewalks, median refuge areas, pedestrian-scale lighting, and traffic signal modifications. The new decorative pedestrian lighting and landscaped median along the length of the project helped to create a new identity for the area, inviting increased bicycle activity with a fresh pavement overlay and new striped shoulder. The project transformed both 31st and 28th Avenues into “themed” intersections with enhanced crosswalk paving treatments, streetscape features and furniture that compliment and further the vision and goals to upgrade ECR into a Grand Boulevard. Mark Thomas assisted the City in obtaining the federal E-76 approval for construction funding including approval of fact sheets, right-of-way certification and encroachment permit. Construction was completed in summer 2013.

El Camino Real/Arroyo Avenue Intersection, City of San Carlos - Mark Thomas provided final PS&E for complete streets and multimodal streetscape enhancements at the ECR/Arroyo Avenue intersection funded through a One Bay Area Grant (OBAG). Improvements included high-visibility crosswalks, widening sidewalks with bulbouts and new curb ramps, roadway restriping, a new plaza area, and replacing the ECR southbound left-turn lane with median trees/landscaping and a median pedestrian refuge. Accessible pedestrian push buttons and countdown features are incorporated for the traffic signal, new pedestrian scale lighting, new streetscape furniture, and a plaza gathering area will also be added. A new bus bulb and shelter will enhance transit facilities while striped shoulders will better accommodate bicyclists along ECR. This project will also serve as a model for incorporating the vision of the GBI into future projects along the ECR corridor. Mark Thomas assisted the City with the E-76 funding application, public meeting, and construction support, and worked collaboratively with Caltrans to get environmental clearance and approval of fact sheets, PEER, right-of-way certifications, and encroachment permit.

El Camino Real/Stanford Avenue Intersection Streetscape, City of Palo Alto - Mark Thomas worked collaboratively with the City of Palo Alto, Stanford University, Caltrans, and local businesses to redesign a multimodal, pedestrianand bike-friendly intersection that meets Caltrans safety standards while enhancing aesthetics. We secured federal E-76 approval for construction funding and managed all civil design, including street geometry, sidewalk bulb-outs, utility relocations, decorative signals and lighting, drainage improvements, and landscaping. Key features include a landscaped median, plaza seating, and traffic-calming measures such as narrowed lanes and ornamental streetscape elements. Traffic calming measures were designed to offer visual cues to drivers that they are entering an area of increased pedestrian activity and are encouraged to drive more carefully. The intersection improvements provide more safety for pedestrian and bicycle crossings. Mark Thomas managed the environmental consultant in preparation of CEQA/NEPA compliance documents. NEPA memos were required by Caltrans Local Assistance for equipment staging, traffic, tree removal, water quality, and hazardous materials.

Crawford & Associates: Geotechnical investigations, hazardous materials screening, pavement assessment, and preliminary geologic/seismic evaluation.

AR/WS: Right-of-way impact analysis, acquisition planning, property ownership research, utility coordination support, and planning-level ROW cost estimating.

El Camino Real/Stanford Avenue El Camino Real/28th to 31st Avenue

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Treat Boulevard Corridor Improvements
Walnut Creek
Mark Thomas is providing civil, traffic, and geotechnical engineering design services to the Contra Costa County Public Works Department (CCCPWD) for improvements along Treat Boulevard from North Main Street in Walnut Creek to Jones Road in unincorporated Contra Costa County, spanning approximately 2,400 feet. This project is focused on advancing multimodal safety, connectivity, and corridor efficiency by reconfiguring the roadway to reduce vehicle weaving conflicts associated with free right-turn lanes while enhancing access between the Contra Costa Centre Transit-Oriented Development (TOD) and the existing Class II bicycle network.

Treat Boulevard currently operates as a high-volume regional arterial providing direct access to I-680, but its auto-oriented design presents significant safety and mobility challenges for non-motorized users. With a posted speed limit of 35 mph, heavy peak-hour traffic, and roadway segments ranging from eight to nine lanes, pedestrians and bicyclists face substantial barriers. Wide intersections requiring crossings of 60 to 145 feet increase exposure and delay, while existing Class III bicycle facilities require cyclists to share lanes with highspeed traffic, resulting in reduced comfort and elevated collision risk.

The proposed improvements will address these deficiencies by implementing a Class I shared use path and Class IV buffered bicycle lanes, achieved through lane reconfiguration, removal of free rightturns, curb reconstruction, and restriping. Additional elements include ADA-compliant curb ramp upgrades, modification and relocation of three traffic signals, and signal timing optimization to improve corridor operations in both directions. The project will also require significant utility coordination and relocation. Coordination with the City of Walnut Creek and Caltrans will be critical, as the project will be delivered in accordance with the Design Engineering Evaluation Report (DEER) process, supporting streamlined approvals and successful project implementation.

REFERENCE
Contra Costa County Public Works
Department (CCCPWD)
Jenna Caldwell
Senior Civil Engineer
1025 Escobar Street
Martinez, CA 94553
[email protected]
(925) 313-2020

PROJECT ELEMENTS
DEER Process
Feasibility Study
Initial Design
PID Development
Data Collection & Analysis
Concept Alternative Evaluation
Bicycle/Pedestrian Improvements
Multimodal Connectivity
Pedestrian Safety Enhancements
Interchange Area Improvements
Funding Strategy Development
Caltrans Coordination & Approval

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Windsor Downtown Bicycle and Pedestrian
Crossing
Windsor
Mark Thomas completed the 30% design for the Old Redwood Highway Bike/ Pedestrian Crossing project for the Town of Windsor (Town). The existing condition of the Old Redwood Highway consists a of one-way bike lane (Class II) in both directions. The existing pedestrian facilities are sidewalks within the underpass separated from the road by grade, structural columns and a chain link fence. On the north side of Old Redwood Highway, there are existing retaining walls under the structure that vary from three to six feet in height. The south side of the underpass has a concrete curb that separates the sidewalk from a slope paving. This project proposes to construct new retaining walls to widen the sidewalk area to accommodate a two-way protected bicycle path and separate pedestrian area. Other improvements include a planted buffer between the existing roadway and the proposed bicycle facility. Mark Thomas also reviewed whether a two-way protected bicycle path is needed on both sides of the roadway or on the northside only. The project includes coordination with Caltrans and submitting a DEER Process confirmation letter. Ultimately, Caltrans determined the project to be more appropriately processed through the PSR-PR process.

PROJECT STAFF
Alex Lee (Project Manager)
Aaron Seitz
Christopher Ko

REFERENCE
Town of Windsor
Carl Euphrat
Deputy Director Of Engineering
9291 Old Redwood Hwy #400
Windsor, CA 95492
[email protected]
(707) 838-1195

PROJECT ELEMENTS
Caltrans Approval Process (PSR-PR)
Initial Design
30% Concept Development
Bicycle/Pedestrian Improvements
Protected Two-Way Bicycle Path
Pedestrian Safety Enhancements
Underpass Widening
Retaining Wall Design
ADA/Curb Ramp Improvements
CEQA/NEPA Clearance
Final PS&E Development
I-280/Westborough Interchange
South San Francisco
Mark Thomas is currently supporting the Project Initiation Document (PID) phase for the Junipero Serra Boulevard and I-280 Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project. This phase builds on the foundation established during the feasibility study, which focused on enhancing multimodal transportation access and improving safety for cyclists and pedestrians along Junipero Serra Boulevard, Westborough Boulevard, and the I-280 interchange. The project is divided into four segments: Junipero Serra Boulevard, Westborough Boulevard (East and West), and the I-280/Westborough Boulevard Interchange, each designed to incorporate Complete Streets principles and minimize environmental impacts.

During the feasibility study, Mark Thomas led efforts in data collection and analysis, developed a comprehensive project base map, and identified conceptual alternatives for corridor improvements. Our team prepared refined geometric designs, conducted constructability assessments, and developed cost estimates for selected alternatives. We also analyzed regional, state, and federal funding opportunities for highway, safety, and active transportation improvements, evaluating the project’s competitiveness for these programs.

Building on this work, Mark Thomas is now advancing the PID phase by refining concepts, coordinating with Caltrans and local stakeholders, and preparing documentation for PSR-PDS to help advance to the PA&ED phase. Our approach combines technical expertise, environmental compliance, and strategic planning to deliver safer, more connected corridors for all users while positioning the project for successful funding and implementation.

PROJECT STAFF
Ryan Bissegger
Deanna Gibson
Brianna Bohonok

REFERENCE
South San Francisco
Lawrence Henriquez
Senior Engineer
400 Grand Ave
South San Francisco, CA 94080
[email protected]
(650) 829-6668

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Bolinas Lagoon Wye Wetlands
Marin County
Mark Thomas provided professional engineering services for the Bolinas Lagoon Wye Wetlands project in Marin County, which included the redesign of a critical bridge structure and roadway improvements at the intersection of SR 1 and Olema Bolinas Road. The project supported the restoration of Bolinas Lagoon’s wetland and riparian habitat, improved fish and amphibian passage, and raised the roadway and bridge to accommodate nearly six feet of anticipated sea-level rise. As one of only 37 ramsar-designated wetlands in the U.S., Bolinas Lagoon provides over 1,100 acres of critical habitat for migratory birds, Central California Coast Steelhead trout, black rail, and the California red-legged frog. Coordination with Caltrans, Marin County Parks, County Public Works, and resource agencies has been essential to the project’s success.

The redesigned bridge consisted of a three-span post-tensioned concrete slab with a thicker superstructure, discontinuous catcher bent caps, and vertical restraining pins to address seismic and tsunami hazards. It is designed to accommodate up to five meters of fault rupture and tsunami wave loading associated with a 5% probability in 50 years event. The abutments are short diaphragm types without foundations, with spans 1 and 3 cantilevered from Piers 2 and 3. Foundations for these piers use largediameter cast-in-drilled-hole piles designed for tsunami-induced scour.

Mark Thomas conducted an Intersection Control Evaluation (ICE) at the SR 1 and Olema Bolinas Road junction, developed preliminary construction phasing and cost estimates, and prepared 30% and 60% PS&E packages for roadway improvements. The team also participated in progress meetings with Caltrans, Marin County, and other stakeholders to support project development and coordination. The roadway design was closely integrated with the environmental goals of the project, balancing transportation safety, sea-level rise adaptation, and ecological restoration.

Crawford & Associates: provided geotechnical and hazardous materials services, including site assessments, subsurface and soil investigations, engineering geology evaluations, and analysis of settlement, liquefaction, contamination, and other project constraints to support design and permitting.

The project received Caltrans approval through the DEER process.

PROJECT STAFF
Marshall Moore

SUBSONSULTANTS
Crawford & Associates, Inc.
- hazardous materials and
geotechnical

REFERENCE
Marin County
Tara McIntire
Projects & Design Manager
1600 Los Gamos Drive, Suite 275
San Rafael, CA 94903
[email protected]
(415) 521-8059

PROJECT ELEMENTS
DEER Process
Initial Design & Alternative Evaluation
Intersection Control Evaluation (ICE)
Roadway Improvements
Bridge Replacement
Environmental Restoration
Fish & Amphibian Passage
Improvements
Sea-Level Rise Adaptation
Multi-Agency Coordination
30% and 60% PS&E Development

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SR 116/West Cotati Avenue Reconfiguration
Project
Cotati
Mark Thomas is providing preliminary engineering services to assist the City of Cotati (City) in developing a vision for a safer, connected, cohesive SR 116 corridor from Alder Avenue to Redwood Drive.

Scope of work includes the development of a conceptual plan and preliminary engineering to help the City set expectations with adjacent developments and share with other stakeholder groups and processes in such a way to anticipate the upcoming countywide active transportation plan.

Mark Thomas subsequently developed the 35% plans and accompanying construction cost estimate and initiated the Caltrans DEER approval process. The project will widen Highway 116 on both sides of the proposed intersection to create new turn pockets to increase safety and reduce backup along the mainline due to vehicle queuing. The improvements also include the installation of bicycle and pedestrian features to improve community connectivity and safety as Highway 116 is a busy regional highway with no pedestrian or bicycle crossings west of Redwood Drive.

PROJECT STAFF
Shawn O’Keefe

REFERENCE
City of Cotati
Damien O’Bid
City Manager
201 West Sierra Avenue
Cotati, California 94931
[email protected]
(707) 792-4685

PROJECT ELEMENTS
DEER Process
Conceptual Design
Initial Engineering
Intersection Reconfiguration
Roundabout Design
Bicycle/Pedestrian Improvements
Community Connectivity
Safety Improvements
Turn Pocket Improvements
Highway Widening
Caltrans Permitting & Coordination
Corridor Visioning and Multimodal
Planning

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WORK PLAN
TASK 1. PROJECT

MANAGEMENT AND

MEETINGS
Task 1.1. Project Management and
Support
Mark Thomas will provide ongoing general project
management for this project, including coordinating
subconsultant activities and submittals. General project management will also include organizing and maintaining files and records to track correspondence, contractual
matters, data requests, transmittals and other pertinent data.

Mark Thomas will prepare monthly status spreadsheets
with each invoice submitted for payment. The
spreadsheet will show the original budget, reallocated
budget, amount spent-to-date, amount spent this
period, and percentage spent-to-date for each task.

Accompanying the spreadsheet will be a brief written
summary of work (typically one page long) that has been accomplished in the previous month, anticipated work for the next month.

Mark Thomas will coordinate design activities with
consultant team members and stakeholders through
regular communication via telephone calls, emails and
other correspondence. We will also prepare, update,
maintain and distribute a CPM schedule for task order
activities. Schedule updates will be distributed on a
monthly basis. The initial schedule will be prepared
for and approved by The Town at the outset of the
task order. It is assumed the duration of this project is approximately twelve (12) months.

DELIVERABLE(S):
» Monthly progress reports and invoices (up to 12)
» Monthly CPM schedule updates (up to 12)
» All deliverables to be submitted in pdf format unless specifically stated otherwise
Task 1.2. Client Meetings
Mark Thomas will attend a project kick-off meeting and
bi-weekly “check-in” meetings via conference call with
the Town. This task includes preparation of agendas,
an email summary of meeting notes and a log of action
items. The project Critical Path Method (CPM) schedule
note above will discussed reviewed during client
meetings.

DELIVERABLE(S):
» Client Meeting Attendance (bi-weekly, up to 24
meetings)
» All deliverables to be submitted in pdf format unless specifically stated otherwise
Task 1.3. Caltrans PDT Meetings
As a part of the Caltrans DEER process, Mark Thomas
will schedule and attend monthly PDT meetings.

Caltrans PDT meetings will include representatives
from the Mark Thomas team, The Town, Caltrans and
other stakeholders as directed by The Town. Technical
document progress and review progress will be
discussed during this monthly PDT meeting. This task
includes preparation of agendas, an email summary of
meeting notes and a log of action items. The project
Critical Path Method (CPM) schedule identified below will be distributed and reviewed during PDT meetings.

DELIVERABLE(S):
» Caltrans PDT Meetings (monthly, up to 8 meetings)
Task 1.4. Quality Assurance/Quality
Control
Mark Thomas will conform to our Quality Management
Manual (QMM) while performing QA/QC for the project.

All deliverables, as appropriate, will go through an
independent QA/QC review before delivery to the Town.

DELIVERABLES
» Deliverable 1
– Deliverable 2
» Deliverables 3
TASK 2. REVIEW/COLLECT

EXISTING CONDITIONS,

DOCUMENTATION AND

INFORMATION
Task 2.1 Data Collection and Review
Mark Thomas will request, collect, assemble, and
review all pertinent and available project information, including, but not limited to, prior reports, environmental documents, environmental technical reports, CAD files
and drawings, and other relevant correspondence.

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Mark Thomas will send “A Letters” on Town letterhead to utility companies with facilities in the project area project, requesting updated copies of their existing facility maps.

Mark Thomas will prepare updated existing base utility
mapping.

Encroachment permit applications will be prepared on
Town letterhead for submittal to Caltrans and San Mateo County for field work that will include visual observations of the project area.

Task 2.2 Right-of-Way Survey
Mark Thomas will perform a field survey to locate the
necessary monumentation to establish the right-ofway lines of El Camino and Selby Lane in Atherton. Our research indicates that Parcel Maps (PM), Records of
Survey (RS) & Tract Maps (TM) are publicly available from the San Mateo County Surveyors office will be sufficient to complete this survey. It is our understanding that no other monument ties to other maps will be necessary to
complete this project other than those publicly available.

Should a material discrepancy be found or evidence of a dispute with adjoiners be discovered, Mark Thomas will
stop work under the current scope and discuss options
with the Town to move forward. Once the locations of
the right-of-way lines are established based on the field evidence collected, Mark Thomas will plot this boundary in a CAD file that will serve as the basis for design. Mark Thomas assumes current title reports will be required
to show the locations of easements. Mark Thomas has
included the acquisition of 4 preliminary title reports at a cost of $750 per report. Only easements shown in the
title reports will be mapped. It is assumed that boundary evidence necessary to define the boundary will be readily available. This Boundary Survey scope is limited to one (1) days of fieldwork.

It is assumed no right-of-way or easement acquisitions
will be required for the project.

Task 2.3 Topographic Survey
Mark Thomas will perform a field survey to establish
control to facilitate topographic surveys of the site.

Inter-visible local project horizontal control (NAD83) and vertical control (NAVD88) will be established within each segment based on existing monument networks and
benchmarks. Control point coordinates, basis of bearings and coordinates, and benchmark notes will be provided
to show on final plans.

In addition, Mark Thomas will collect pertinent
accessible above ground features that will be located
and documented using conventional ground survey
techniques. Ground visible features to be captured
include, but are not limited to sidewalks, curb and gutter, driveways, curb ramps, fences, private utilities, storm and sewer facilities, trees, street lighting, signing, striping, and markings within the project limits. Storm and sewer will be dipped to determine invert elevations and pipe diameters within the streets around the site. Field crews will rely upon markings on utility feature lids. No utilities will be dipped other than sewer and storm. Detailed topographic surveys are limited to two (2) days of field work for a 2 person crew.

DELIVERABLES
» Field survey
– CADD file with topographic data drafted for use by
engineering team
» CADD file depicting retraced ROW
TASK 3. FINALIZE

CONCEPTUAL DESIGN

DOCUMENTS
Task 3.1. Finalize Conceptual Design
Documents (Geometric Approval
Drawings)
Working with the Town and our Design Team, we
will review and refine develop potential intersection
configurations for the Selby and ECR Intersection.

We will explore different combinations of geometric
configurations (sidewalk, crosswalk, median refuge, curb ramp) and both intersection traffic control devices. We will provide a qualitative assessment of the feasibility and appropriateness of the various combinations of
inputs. Conceptual designs will be presented as technical geometric approval drawings (GADs).

Based on the feedback in response to the presented
conceptual design alternatives, we will refine up to two alternatives. For each alternative, we will conduct an
operational and safety assessment and summarize
results (e.g. LOS summary, queueing reports, conflict
analysis, etc.) in a graphic or table for Town review. The results of this analysis will be used to inform a selection of a preferred alternative and inform the Caltrans ISOAP Report to the extent feasible. We will also prepare a rough order of magnitude cost estimate for each alternative to understand relative costs between alternatives.

Ahead of beginning the DEER process, the preferred
alternative will be selected and featured as the single alternative for the DEER application.

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DELIVERABLES
» Draft and Final Conceptual Design Exhibits
TASK 4. PUBLIC OUTREACH

AND COMMUNITY

ENGAGEMENT SUPPORT
This task includes outreach to key stakeholders and the broader community.

Task 4.1. Public Outreach and
Community Engagement
Mark Thomas will support the Town for Public Outreach
for the project. Tasks will include attending two, in
person stakeholder/community meetings and providing
supporting documents for the meeting. Documents may
include exhibits, poster boards, fact sheets, PowerPoint presentations. It is assumed that the Town will lead
developing the outreach plan. Developing the public
outreach plan is excluded from this scope of services. If developing the public outreach plan is needed, it can be provided as an additional service.

DELIVERABLES
» Meeting Attendance (Up to two in person meetings)
» Support Materials
TASK 5. PROJECT DESIGN

AND PERMITTING
This task also includes preparing and obtaining Caltrans Permitting and supporting technical documents. This task includes preparation of construction documents, (plans, specifications, and estimate, or PS&E) of the selected
alternative. For the purposes of this proposal, this scope assumes that a traffic signal will be designed.

Task 5.1. Technical Reports
Task 5.1.1. Geotechnical Reports
Task 5.1.1.1. Phase 1 Initial Site Assessment
Crawford will prepare an ISA to evaluate the project
alignment and adjacent properties for evidence of
recognized environmental conditions (RECs) and/
or potential RECs that may significantly impact the
project. The ISA will be prepared in accordance with
ASTM E1527-21 and Caltrans’ Standard Environmental
Reference, Chapter 10, and will include the following
elements.
» Physical Setting Review: The ISA review will include a summary of geologic conditions underlying the project
alignment based on readily available geologic mapping
from the US Geological Survey and the California
Geological Survey (including an evaluation for naturally occurring asbestos); a summary of hydrogeologic
conditions (including depth to groundwater and
regional groundwater flow, if readily available) based on information from websites maintained by the State of
California; and a summary of soil conditions based on
readily available soil mapping from the US Department
of Agriculture Natural Resource Conservation Service.
» Historical Land Use Review: Environmental Risk
Information Service (ERIS) will provide historical
aerial photographs, USGS topographic maps, Town
directories, and Sanborn fire insurance maps (where
available) for the project alignment and vicinity.

Crawford will review these data to develop a history
of general property uses for the subject property and
surrounding parcels back to the subject property’s first development, or 1940, whichever is earlier.
» Records review: ERIS will also conduct a
computerized search of reasonably ascertainable
federal, state, local, and tribal environmental agency
database records. These database records will be
reviewed for information pertaining to the project site and properties within ASTM standard search radii
applicable to each database. The databases searched
will include, at a minimum, all databases specified in
ASTM E1527-21.
» Interviews: Crawford will contact San Mateo County
Environmental Health Division personnel to inquire
about departmental knowledge of the project site and
vicinity. Where warranted by the findings Crawford will attempt to contact owners or managers of adjacent
properties to inquire about past property uses and
conditions.
» Site Reconnaissance: Crawford will perform a
reconnaissance of the project site and vicinity to
evaluate current site conditions.
» Report of Findings: An ISA report documenting our
assessment will be prepared for the project alignment.

This report will include, but not necessarily be limited to, the following:
– Description of the project alignment and vicinity;
– Summary of the physical setting, local geologic
conditions, and hydrogeologic conditions;
– Summary of the historical records review and
historical alignment usage;
– Findings from the records review;
– Site reconnaissance observations;
– Interview results;
– Photographs of significant items of environmental
concern observed during the site reconnaissance
(if any);

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– Findings, opinions, and conclusions on potential
impacts: including a summary of RECs, and a
discussion of significant data gaps and data
failures; and
– Recommendations, as warranted by the findings for
additional investigation and/or sampling and testing
for potentially hazardous materials.

DELIVERABLES
» Draft and Final Initial Site Assessment Report
Task 5.1.1.2. Materials Report
We assume minor pavement improvements will be
required at locations of the median reconfigurations
and the new paved corner areas. To collect subsurface
data at the pavement improvements and potential sign
locations, Crawford will complete the following for the field exploration preparation:
» Visit the site to mark our exploration locations for USA North 811;
» Obtain a Town encroachment permit;
» Obtain a Caltrans encroachment permit; and
» Coordinate/schedule field investigations.

Field exploration will consist of 2 to 3 hand auger borings (maximum depth of 3 to 5 feet) and 1 to 2 Dynamic Cone
Penetrometer (DCP) tests to a maximum depth of 15
feet at the proposed sign and new pavement areas. Soil
samples will be logged in general accordance with ASTM
standards and Caltrans practice. Crawford will complete laboratory testing, as appropriate, on representative
samples for R-value, sieve analysis, corrosivity, and
plasticity index testing.

Crawford will prepare a Materials Report to support
the PS&E phase for the proposed sign structures. The
Materials Report will be prepared in accordance with
Caltrans guidelines (Highway Design Manual) to support
the PS&E phase. The report will include a summary of
the field exploration; laboratory testing results; pavement structural section recommendations for both traditional and full-depth HMA sections utilizing CalME; grading;
and foundation recommendations for the signal/light
poles, assuming standard plan foundations. Crawford will include a vicinity map, geologic map, exploration map,
and DCP logs.

DELIVERABLES
» Draft and Final Materials Report
Task 5.1.1.3. Hazardous Materials Report (Optional)
During the geotechnical exploration in PS&E, Crawford
would collect samples for hazardous waste testing. The
following scope can be adjusted up or down based on
the current project configuration. Prior to collecting the samplings, Crawford will submit the sampling plan to
Caltrans for review.

Crawford will collect soil samples to screen for lead
content in soil along the shoulder areas and median of El Camino Real, concrete samples to screen for asbestos,
and traffic striping samples to assess the metals content.

Aerially Deposited Lead (ADL)
Crawford will mark sample locations for USA/811
clearance during Task 2. A Crawford field technician
will return to the site to collect soil samples from up to 7 locations along El Camino Real, at depths of 0‑6”, 12”- 18”, and 24”-30” below ground surface (total of 21 soil samples). Samples will be collected with a hand auger.

All samples will be analyzed for total lead by EPA Method 6010, and eight samples will be analyzed for pH by EPA
Method 9045. Samples with total lead concentrations
that exceed 50 milligrams/kilogram will be further
analyzed for soluble lead using the WET and TCLP
methods. For budgeting purposes, we assume that 10
samples will require analysis for soluble lead.

Concrete
Crawford will collect up to three samples of concrete for asbestos testing.

Traffic Striping
Crawford will collect three samples of both white and
yellow thermoplastic traffic striping material. All samples will be analyzed for lead, and the yellow striping samples will also be analyzed for chromium (EPA Method 6010).

The ADL, concrete, and traffic striping sampling results will be included in a Hazardous Materials Report.

DELIVERABLES
» Draft and Final Hazardous Materials Report
Task 5.1.2. Right-of-Way Data Sheet
As a part of the Mark Thomas Team, AR/WS will prepare
a Rightof-Way Data Sheet. It is anticipated that the
improvements at the intersection will not impact buildings or other major improvements. Any acquisitions required
(TCE’s) will not result in damages to the remainder
parcels.
» The right-of-way estimate will include the following:
» Research of subject properties including land use
designations.
» An analysis of the probable highest and best use of
the properties.
» Classification of properties into land use categories to establish land value ranges.
» Analysis of right-of-way acquisitions and impacts to
improvements, if applicable (assumes none).

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» Consideration of severance damages and benefits
(assumes none).
» Estimated relocation assistance costs, if applicable
(assumes none).
» Estimated right-of-way support costs.

The right-of-way estimate is not an appraisal. It utilizes resources such as information available in the mark or
from past relevant assignments, sales data, listings, field inspections, and Assessor’s information.

DELIVERABLES
» Right-of-way Data Sheet
Task 5.1.3. Drainage Report
Mark Thomas will prepare a roadway drainage report in
the form of a technical memo containing the required
drainage report elements as required by Caltrans District 4 and submit it to the Town and Caltrans for review. The report will include a delineation of existing and proposed drainage shed areas, calculations for proposed drainage conditions (based upon the Rational Method), and
calculations for proposed pipe sizes, inlet locations, and outfall areas based upon proposed modifications to the
existing drainage system within the project limits along SR-116 and within Caltrans operating right-of-way. This scope assumes that design storm tailwater Hydraulic
Grade Line (HGL) information will be available from
either Caltrans or the Town for the purpose of calculating required changes to the drainage system.

Draft drainage calculations will be included with the
65% submittal and the draft and final drainage report
will be submitted with the 95% and 100% submittals
respectively. Mark Thomas will address and respond
to comments received on each submittal. This scope
assumes no trunk line drainage system modification will be required.

DELIVERABLES
» Drainage Report
Task 5.1.4. Stormwater Data Report
Mark Thomas will prepare a Storm Water Data Report
(SWDR) in conformance with Caltrans SWDR guidelines
to address post-construction storm water quantity
and quality. This scope assumes a “long form” will be
needed for the project. Mark Thomas will prepare a
draft and final SWDR. The SWDR will include a project
risk level determination, storm water treatment sizing
calculations including consideration of hydromodification, determination of disturbed soil area, impervious area
calculation, and design checklists. The development of
the SWDR and the permanent storm water treatment
measures will be coordinated with the development
of the project drainage design concept. Storm water
treatment measure calculations will be provided at 65%, and the draft and final SWDR will be submitted with the 95% and 100% submittals respectively.

DELIVERABLES
» Stormwater Data Report
Task 5.1.5. Transportation Management Plan
Mark Thomas will prepare a Transportation Management
Plan (TMP) Checklist for the project, including the
requirements set forth in the Caltrans Transportation
Management Guidelines dated November 2015.

DELIVERABLES
» TMP Checklist
Task 5.1.6. Intersection Safety and Operational
Assessment Process (ISOAP)
Parametrix, as part of the Mark Thomas team, will
coordinate with the Caltrans District 4 Division of
Traffic Safety and complete a required ISOAP analysis.

The ISOAP will be undertaken as an early action
item; it will include traffic analysis and will inform the PS&E development tasks. Parametrix will prepare the
supporting technical analyses and documentation
materials required by Caltrans. We will evaluate the
proposed intersection improvements and respond to
feedback received from the Town and Caltrans District 4 staff.

The ISOAP consists of two stages. This project will be
required to complete Stage 1 Screening but may be
exempted from Stage 2 Detailed Assessment. The two
stages are described below:
» Stage 1 Screening applies to this project because the Town proposes to change the existing intersection
traffic control from minor approach STOP control to
a signal or pedestrian hybrid beacon (PHB). Stage
1 is to be completed at the current Project Initiation
Document (PID) stage and uses an assessment
methodology focusing on multimodal safety, e.g.,
Safety Performance for Intersection Control Evaluation
(SPICE) or Safe System Intersection Methodology.
» Stage 2 Detailed Assessment may be undertaken
if there is more than one strategy identified out of
Stage 1 Screening, e.g., full traffic signal, PHB and
roundabout. Stage 2 is to be completed at the Project
Approval and Environmental Document (PA&ED)
phase and requires quantification of the project’s
benefit / cost ratio. Our proposed budget limits our
effort to mesoscopic traffic model software, i.e.,
Synchro / SimTraffic.

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» Stage 2 may be deleted if Caltrans accepts the
findings of the Stage 1 Screening process to proceed
with a traffic signal or PHB without further analysis of a roundabout or other intersection reconfiguration.

The Stage 1 assessment includes:
– Identification of desired project outcomes.
– Assessment of nonmotorized travel including crash
records and conformance with SSA principles of
modal separation.
– Assessment of Town and freight access
– Assessment of available right-of-way
– Estimated multimodal safety and delay under
proposed traffic control proposals.
– Summary of the overall intersection measures of
effectiveness (MOE), e.g., daily person hours of
delay (DPHD), volume/capacity ratio, queuing, or
another measure as directed by the District Traffic
Operations Engineer.
– Completed Stage 1 ISOAP form and supporting
documentation.

The Stage 2 (optional task) assessment includes:
– Identification of whether there is more than one
feasible improvement strategy (signal, PHB,
roundabout, or access change)
– Completion of a detailed safety analysis using
Highway Safety Manual methodologies and
supplemented by SPICE and SSA
– Operational analysis using mesoscopic traffic
models, e.g., Synchro software.
– Plan sketch diagrams of viable improvement
strategies
– Calculations of improvement costs and right-ofway impacts – Calculations of the benefit to cost ratio (B/C) based on HSIP or other benefit calculation methodologies.
– Completed Stage 2 ISOAP form and supporting
documentation.

Parametrix will provide the analysis to Caltrans District ISOAP Coordinator, District Traffic Ops Engineer,
and District Traffic Safety Engineer and respond to
their feedback to update the draft products to a final
assessment.

Parametrix has budgeted updated 12-hour multimodal
traffic counts across two days at the study intersection.

DELIVERABLES
» ISOAP Stage 1 and Stage 2 (optional task) forms with
sketches, cost estimates, and operational analysis
(model worksheets)
» Coordination with Public Outreach process

ASSUMPTIONS
» One draft and one final submittal of the ISOAP Stage 1 and Stage 2 forms resulting from up to two rounds of
Caltrans District 4 review
» Budgeted effort assumes traffic signal or PHB as a
near-term improvement with operational modeling
limited to Synchro / SimTtraffic modeling. Detailed
analysis using microsimulation (e.g., VISSIM), long
range travel demand forecasting, and detailed
roundabout modeling are subject to additional cost
Task 5.1.7. Traffic Operations Analysis Report
(TOAR)
Once up to two alternatives have been identified,
Parametrix will analyze each alternative for existing
conditions, the opening year and the design year
(20 years after the opening year), to help identify the preferred alternative and meeting the requires for
Caltrans approval and the need to demonstrate project
benefits through the life of the project.

Once the preferred alternative has been identified and
the Caltrans DEER process has been begun, Parametrix
will utilize the traffic data from the ISOAP process and prepare a Traffic Operation Analysis Report (TOAR)
satisfying typical Caltrans District 4 requirements. The operational analysis will consider existing conditions, opening year conditions, and the dear year conditions. A draft TOAR will be submitted to District 4 for review and comments. After receipt of comments on the Draft TOAR,
a response to comments matrix will be prepared and a
Final TOAR will be produced for Caltrans Approval.

DELIVERABLES
» Draft and Final TOAR
Task 5.2. Caltrans Permitting
Task 5.2.1. Pre-Permit Screening and Meeting
We anticipate this Project will be subject to a Design
Engineering Evaluation Report (DEER) process. This is
the applicable Caltrans process assuming the following
bullets are all met with the project:
» Project has approved environmental document
(Categorical Exemption/Categorical Exclusion,
Negative Declaration, EIR, EIS etc.) or project is
categorically exempted/excluded by CEQA and/or
NEPA and has completed studies or public outreach.
» Project only has a Single-Build Alternative
» Project does not require CTC action

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» Project doesn’t involve any ROW conveyances
from the Department to the local agencies (e.g.
dedications, relinquishments, modifications to State
ROW limits, etc.)
» Project doesn’t require FHWA approval for
Relinquishments or NPRCs involving a modification to
the access control
» Project doesn’t involve construction of new structures or bridge widenings
After the conceptual design is finalized (Task 3), the
Design Team will schedule and attend a meeting with
Caltrans to verify the project is subject to a DEER
process. At this meeting, we will present our approach to deliver the technical studies identified in Task 5.2 – 5.8, and clarify any scope of work and process related items necessary to secure Caltrans approval for the project
improvements.

Task 5.2.2. Design Engineering Evaluation
Report
The Design Team will prepare the draft DEER document
using the template provided by Caltrans on their website here: https://dot.ca.gov/-/media/dot-media/programs/
traffic-operations/documents/encroachment-permits/epqmap-attachment-4-a11y.pdf It is expected that this will require the following
supplemental studies to be included with our DEER:
» Vicinity and Location Map
» Geometric Approval Drawing – Task 3
» Right-of-Way Data Sheet (assumes no right-of-way
acquisition) – Task 5.1.2
» Initial Site Assessment – Task 5.1.1.1
» Storm Water Data Report – Task 5.1.4
» Environmental Document – Task 6
In addition to the above required attachments, the
following attachments may also be applicable:
» Geotechnical Report (including the Log of Test
Borings, or LOTB) – Task 5.1.1.2
» Design Standard Decision Document
» While possible that this may be required, we do not
see any potential design features that would require
this document, and anticipate designing the project
to be in compliance with all applicable Caltrans
Design Standards, thus eliminating the need for this
document/process
» Complete Street Checklist
» Transportation Management Plan (TMP) – Task 5.1.5
» Traffic Impact Report – Task 5.1.7
» Intersection Safety and Operational Assessment
Process (ISOAP) – Task 5.1.6
» Cost Estimate – Task 5.3

ASSUMPTIONS/EXCLUSIONS
It is assumed that no utility relocations or right-of-way acquisition will be needed as a part of the project.

We have also excluded the preparation of any utility
certification, right-of-way certification, Design Standard Decision Document (DSDD), Risk Management Plan or
maintenance agreement exhibits. These items can be
prepared as a supplemental service if needed.

Task 5.3. Final Design
Task 5.3.1. 65% Design Plans
After the approval and confirmation of the conceptual
design plan, Mark Thomas will prepare 65% construction
documents including plans and an engineer’s opinion of
probable cost using the Town of Atherton and Caltrans
standards. Technical specifications will be provided in Caltrans SSP format. 65% construction documents will
utilize the basemaps and Topographic Survey from Task

2. Layouts will be created at the scale of 1” = 20’. The plan will include all sheets shown below as well as an itemized opinion of probable construction cost. Submittal format will be electronic (PDF) of 11”x17” plans and letter-sized specifications and cost estimate.

Sheet Type # of Pages
Cover Sheet 1
General Notes 1
Demo Plans 1
Layout 1
Construction Details 3
Pavement Delineation and Sign Plans 1
Sign Plan 1
Drainage and Drainage Details 3
Temporary Erosion Control Plans 2
Staging Plans 2
Traffic Control Plans 2
Traffic Signal Plans 4
Total 22
We will prepare a construction cost estimate that will
identify construction work items, quantities, unit costs and summarize the estimate total project cost, including allowances supplemental work, owner-furnished
materials, expenses, mobilization and contingencies as
appropriate.

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DELIVERABLE(S):
» 65% Plans
» 65% Technical Specifications (Caltrans SSP Format)
» 65% Engineer’s Opinion of Probable Cost
» Response to Conceptual Design Comments
» All deliverables to be submitted in pdf format
Task 5.3.2. 90% Design
Mark Thomas will review and respond to Town
comments from the 65% submittal. Mark Thomas
will update the 65% construction documents to 90%
(including plans and an engineer’s opinion of probable
cost). The 90% construction documents will incorporate
comments. Mark Thomas will submit responses in
writing with the 90% submittal. The 90% construction
documents will include a revised engineer’s estimate.

Mark Thomas will perform a constructability review on
the 90% plans, specs and opinion of probable cost. The
comments generated from the constructability review will be incorporated into the Final Design documents.

DELIVERABLE(S):
» 90% Plans
» 90% Technical Specifications (Caltrans SSP Format)
» 90% Engineer’s Opinion of Probable Cost
» Response to 65% Design Comments
» All deliverables to be submitted in pdf format
The plan set will include as sheets shown above as well as an itemized opinion of probable construction cost.

Submittal format will be electronic (PDF) of 11” x 17” plans and letter-sized cost estimate.

Task 5.3.3. Final Design Documents
Mark Thomas will review and respond to Town comments
from the 90% submittal. Mark Thomas will incorporate
constructability comments made on the 90% submittal.

Mark Thomas will update the 90% construction
documents to Final Design Documents (including plans,
technical specifications and an engineer’s opinion of
probable cost). The final documents will incorporate
comments received on the 90% design. Mark Thomas will
submit responses in writing with the bid submittal. The bid documents will include a revised engineer’s estimate.

DELIVERABLE(S):
» Final Plans
» Final Technical Specifications
» Final Engineer’s Opinion of Probable Cost
» Response to 90% Design Comments
» All deliverables to be submitted in pdf format
TASK 6. ENVIRONMENTAL

DOCUMENTATION
Task 6.1. Environmental Clearance
Mark Thomas will prepare a combined CEQA
Categorical Exemption/NEPA Categorical Exclusion
(CE/CE) using the most recently available form from
the Caltrans Standard Environmental Reference (SER).

We anticipate that the project, due to the limited nature of improvements which are assumed to be within the
existing right-of-way, will qualify for a Class 1 exemption under CEQA Guidelines Section 15301, Existing Facilities.

This section covers alterations to “existing highways
and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations”.

We anticipate the project will qualify for a NEPA CE
under Section 177.117 of the CFR, subsection (c)(22),
which covers project within the existing right-of-way.

Because of the type and location of improvements,
and the proposed DEER process, we anticipate that no
detailed technical reports will be required, and that “no effect” memoranda will be prepared for biological and
cultural resources. A CHRIS and Sacred Lands search
will be completed to support the cultural resources
memorandum. Mark Thomas will prepare a draft CE
checklist and attachments and will respond to up to
three rounds of comments before finalizing. We will also provide a Notice of Exemption and summary form for
Caltrans to file with the State Clearinghouse.

DELIVERABLES
» Draft and Final CE Checklist
» Notice of Exemption and Summary Form
TASK 7. COORDINATE WITH

OTHER JURISDICTIONS
It has been identified that there are multiple projects by other jurisdictions within the direct proximity of the Selby and ECR Intersection. Mark Thomas will lead coordination and communication with other jurisdictions with adjacent projects and other identified stakeholders.

Task 7.1. Caltrans SHOPP Project
Coordination
Mark Thomas will participate in and attend Caltrans Monthly SHOPP Project PDT meetings. Mark Thomas will note any
SHOPP project changes and report to the Town. Mark
Thomas will coordinate project schedules, design elements with the intention of minimizing conflicts between projects.

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It is assumed that Mark Thomas will attend up to twelve (12) Caltrans SHOPP Project coordination meetings.

DELIVERABLES
» Caltrans SHOPP Meeting Attendance (monthly, up to
12 meetings)
Task 7.2. SamTrans GBI Coordination
Mark Thomas will facilitate coordination with the
SamTrans GBI Project. Mark Thomas will note any
updates to the GBI Project and schedule and report to
the Town. Mark Thomas will coordinate project schedules and design elements with the intention of minimizing
conflicts between projects. It is assumed that Mark
Thomas will attend up to six (6) SamTrans GBI Project
coordination meetings.

DELIVERABLES
» SamTrans GBI Meeting Attendance (bi-monthly, up to
6 meetings)
Task 7.3. Outside Agency
Coordination
Mark Thomas will facilitate coordination with other
neighboring jurisdictions or projects identified by the Town.

Tasks included may include email correspondence, phone
calls, or hosting focus meetings to coordinate project
details and schedules with the Selby Intersection project.

A budget has been provided for this task, but the actual level of effort will depend on Town needs and adjacent
projects that arise. This scope assumes that Mark Thomas will schedule 3 meetings with San Mateo County and 3
meetings with Redwood City. Coordination with Caltrans
and SamTrans are covered in tasks 7.1 and 7.2.

DELIVERABLES
» City of Redwood City Coordination Meeting
Attendance (up to 3 meetings)
» San Mateo County Coordination Meeting Attendance
(up to 3 meetings)
TASK 8. BIDDING SUPPORT/

CONSTRUCTION SUPPORT
Task 8.1. Bid Support
Mark Thomas will provide bid assistance, as required, to the Town during bidding of the project. This could include prebid meeting attendance, preparation of addenda, answering questions and other various bid support requests by the Town. A budget has been provided for this task, but the actual level of effort will depend on Town needs that arise during advertisement. This task will be billed on a time and materials basis and may need to be increased based on the level of effort required by the Town.

DELIVERABLES
» Response to Bid RFIs
» Bid Document Addendums
Task 8.2. Construction Support
Mark Thomas will provide design support during
construction, as required, to the Town during construction of the project. This task assumes the Town will provide/ retain a qualified Construction Manager for the project who will act as the Resident Engineer (RE) during construction.

The RE will be responsible for managing the project
through construction including overseeing the Contractor and day-to-day construction activities including, but not limited to, preparing agendas, minutes and logs of action items for construction meetings, distribution of plans and addendums, conducting all payment reviews, responding
to Requests for Information (RFIs) and reviewing shop
drawings. Design support during construction could
include preparation of Contract Change Order (CCO)
plans, supporting responses to RFIs, and supporting shop drawing reviews. A budget has been provided for this task, but the actual level of effort will depend on Town/RE needs that arise during construction. This task will be billed on a time and materials basis and may need to be increased
based on the level of effort required by the Town/RE.

DELIVERABLES
» Response to RFIs
» Shop Drawing Review
» Preparation of Plan Sheet Revisions
TASK 9. ATTEND PUBLIC

MEETINGS
Task 9.1. Public Meetings and
Hearings
The Mark Thomas Team, in collaboration with the Town,
will present the project at key points to the Atherton
Town Council as needed. This scope assumes that Mark
Thomas will attend, present to project stakeholders and review the conceptual and final designs. This scope
assumes that Mark Thomas will prepare meeting materials and presentations and participate in 3 public meetings.

DELIVERABLES
» Public Meeting Attendance (Up to 3 meetings)

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PRINCIPAL-IN-CHARGE
Shawn O’Keefe, PE, QSD

TOWN OF ATHERTON
Douglas Kim

PROJECT MANAGER
Alex Lee, PE, QSD

PROJECT STAFF

CIVIL DESIGN
Aaron Seitz, PE
Christopher Ko, EIT

REGIONAL CORRIDOR LEAD
Jason Fong, PE

ENVIRONMENTAL SPECIALIST
Brianna Bohonok
Danielle Keith

SURVEY/MAPPING
Sherrie Zimmerman, PLS

DRAINAGE
Harfateh Grewal, PE, QSP

STRUCTURES
Marshall Moore, SE

FUNDING
Ryan Bissegger

LANDSCAPE
Christine Anderson, PLA, CLARB

PUBLIC ENGAGEMENT

GRAPHIC SUPPORT
Deanna Gibson

TRAFFIC ANALYSIS
Ryan Whipple, PE (PM)

SIGNALS AND LIGHTING
Andrew Lee, PE, TE, PTOE (PM)

GEOTECHNICAL/ISA
Amando Castro, PE (CA)

RIGHT-OF-WAY
Mark Shindler (AR)
Key Staff
PM Parametrix
CA Crawford

AR AR/WS

KEY STAFF
We have assembled a team of highly qualified professionals with extensive experience delivering complex, communitysensitive transportation projects for local agencies and Caltrans in environments similar to Atherton. Our team’s expertise includes multimodal roadway and corridor design, utility coordination, and preparation of high-quality PS&E, along with a strong understanding of complete streets, green infrastructure, and context-sensitive solutions that reflect community priorities. Alex Lee, PE, QSD, will serve as the Project Manager, bringing over 20 years of municipal and transportation engineering experience and a proven ability to lead multidisciplinary teams and coordinate effectively with stakeholders. In addition to their experience, team members were selected based on their availability and commitment to the project. The organization chart below illustrates the Mark Thomas team, key staff and disciplines, supporting personnel, and lines of communication. All proposed staff are available and committed and will not be changed without prior approval from the Town.

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EL CAMINO REAL/SELBY LANE INTERSECTION IMPROVEMENTS PROJECT Town of Atherton
Alex Lee, PE, QSD
Project Manager
» Extensive experience on multimodal facilities
» Strong working knowledge of Caltrans process from concept to final design including: PID, PA&ED, and PS&E
» Experience coordinating with transit agencies, stakeholders and local agencies, including SamTrans
Alex has 20 of municipal and transportation engineering experience, with an emphasis on local roadway and intersection improvements. He has served as project manager and lead designer on numerous of roadway and multimodal improvement projects, including the Downtown Bike/ Pedestrian Crossing in Windsor, the El Camino Real Bike & Pedestrian Improvements in the Town of Colma, and serving as project manager for On-Call Planning Services for SamTrans which included planninglevel alternative development for eight miles of El Camino Real for the El Camino Real Multimodal plan. He has extensive experience on multimodal facilities and a strong working knowledge of the Caltrans process, including PID, PA&ED, and PS&E, as well as experience coordinating with transit agencies, including SamTrans.

Collaboration experience. He collaborates with stakeholders to understand their needs and operations, prioritizing safe access for bicyclists and pedestrians while optimizing flow across all modes of transportation. Alex works closely with agencies and project partners to align design decisions, navigate requirements, and build consensus, helping advance projects efficiently from concept through final design.

Stormwater experience. In addition to geometric design, transportation engineering, and utility coordination, Alex holds a QSD certification and has experience in drainage design as part of his core competencies. He served as project engineer for revitalizing the City of Oakley’s Multimodal Downtown Redevelopment project which included new drainage and clean water facilities to satisfy Contra Costa County’s c.3 requirements.

On the Sycamore Park and Ride Expansion project, Alex Lee served as project manager, which involved c.3 bioretention basins for stormwater runoff.

Bike/pedestrian design experience. Alex specializes in multimodal infrastructure design, with expertise in ADA compliance and bicycle and pedestrian improvements. He served as Civil Lead for the El Camino Real Bicycle and Pedestrian Improvements project in the Town of Colma, advancing accessibility, mobility, and circulation, and as Project Manager for the Windsor Downtown Bicycle/Pedestrian Crossing project in the Town of Windsor.

MEET OUR PROJECT MANAGER
20 years of experience
BS in Civil Engineering
Licenses/Registrations
» California Professional
Engineer (PE) #C73244
» Qualified Storm Water
Pollution Prevention Plan
Developer (QSD) 25792
Core competencies
» Civil and transportation
engineering including
» Stormwater/drainage design
» Multi-modal and active
transportation
» ADA Compliance
» Transit oriented projects
» Stakeholder engagement
» Project management
Alex Lee will
lead the team
as project
manager. In this
role, he will be the
main point of contact
for the Town and
manage team and
internal day-to-day
coordination.

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Brianna Bohonok
Environmental
MS in Urban Planning and Policy
BA in Architecture
Brianna has 13 years of experience as a CEQA
practitioner and land use planner, managing
environmental documents for transportation, transit,
development, and land use projects throughout
California. Her experience at Caltrans and on major
transit programs supports her ability to guide projects from initiation through permitting. She develops efficient, defensible environmental strategies informed by current legislation, case law, and best practices.

Shawn O’Keefe, PE, QSD
Principal-in-Charge
BS in Civil Engineering
CA PE C71792, QSD 25799
Shawn has 22 years of experience in transportation
project engineering and management and has a
thorough understanding of project delivery from
inception to completion. He has designed and managed
a wide variety of projects for local cities, counties and transportation agencies. The projects include bike and
pedestrian improvements, trails, local roadways, freeway interchanges and managed lanes, park and ride lots, and transit centers.

Relevant Experience
» El Camino Real Bike & Pedestrian
Improvements PA&ED, Colma
» US 395 Lassen County Wildlife
Crossing, Lassen County
» I-880 Whipple/Industrial
Interchange Improvement Project,
Alameda County
» San Pablo Multi-Modal Corridor,
Alameda County
Jason Fong, PE
Regional Corridor Lead
BS in Civil and Environmental Engineering
CA PE C64542
Jason has 25 years of civil engineering experience
in the public and private sector. He has successfully
managed and designed multimodal and complete
streets improvements within the public right-of-way,
including transit, bicycle, and pedestrian mobility projects.

His expertise spans federal, state, and local design
standards, and he is well-versed in the Caltrans design requirements and Local Assistance Program Manual.

With a strong focus on enhancing connectivity, mobility, and safety, he excels in integrating and executing clients’ visions through the complexities of planning, permitting, and implementation stages.

Relevant Experience
» El Camino Real Bike & Pedestrian
Improvements PA&ED, Colma
» Grand Boulevard Initiative (GBI),
San Mateo and Santa Clara
Counties
» US 395 Lassen County Wildlife
Crossing, Lassen County
» SamTrans On-Call Planning
Services, San Mateo
» I-880/Decoto Road Interchange
PA&ED, Fremont
Relevant Experience
» Grand Boulevard Initiative (GBI),
San Mateo and Santa Clara
Counties
» State Route 116/West Cotati
Avenue Reconfiguration Project,
Cotati
» El Camino Real Bike & Pedestrian
Improvements PA&ED, Colma
» San Mateo Co-2023 Safe Streets,
San Mateo County
» E. Blithedale Avenue
Improvements, Mill Valley

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Harfateh Grewal, PE, QSP
Drainage
MS and BS in Civil Engineering
CA PE C95969, CA QSP 26791
Harfateh has 12 years of experience in small and large
transportation projects in the Bay Area. He has worked
on numerous projects, including complete streets,
local roadway and intersection improvements, and
highway and interchange improvements. His experience
includes stormwater management and regulations, and
experience in design and development of stormwater
retention and treatment features. He will lend his
expertise to the team in drainage design, hydraulics
modeling, hydromodification management as well as
erosion control controls.

Relevant Experience
» El Camino Real Bicycle and
Pedestrian Improvement PSRPDS, Colma
» SR 65/Placer Parkway
Interchange PS&E, Placer County
» I-215/Keller Road Interchange,
Murrieta
» I-280/Winchester Boulevard
Improvements, San Jose
» El Cerrito del Norte TOD
Complete Street, El Cerrito
Ryan Whipple, PE
Traffic Analysis (Parametrix)
BS Civil Engineering
CA PE C2821
Ryan is a traffic engineer and planner with experience in transportation design, traffic operations, and Complete Streets projects across California and Nevada. He has
prepared traffic studies, conducted intersection analyses, and led transportation design efforts, with expertise
in traffic signals, signing and striping, MOT/TCPs, and multimodal transportation planning and design.

Relevant Experience
» Interstate 280 (I-280)/Ocean
Avenue Interchange, San
Francisco County Transportation
Authority
» El Camino Real and Hill Street
Pedestrian Hybrid Beacon Project
PS&E, Belmont
» Sir Francis Drake Traffic Signal
Warrant Study, Town of Ross
» Lincoln Avenue/Marshall
Way/Pacific Avenue Safety
Improvements, Alameda
Andrew Lee, PE, TE, PTOE
Signals and Lighting (Parametrix)
MS in Urban Planning
BS Civil Engineering
CA TE 86247, CA PE C2455, PTOE 5817
Andrew serves as a project manager, traffic engineer,
and transportation planner for Complete Streets, traffic safety, and active transportation projects. He leads
transportation and civil design from concept through final delivery, with expertise in intersection operations, safety studies, multimodal facilities, traffic signals, roundabouts, and accessible, active transportation infrastructure.

Relevant Experience
» El Camino Real Complete Streets
Study, Town of Atherton
» San Francisco County
Transportation Authority,
Interstate 280 (I-280)/Ocean
Avenue Interchange
» Middle Avenue Complete Street
Project, Menlo Park
» El Camino Real and Hill Street
Pedestrian Hybrid Beacon Project
PS&E, Belmont

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PROJECT STAFF
Our multidisciplinary team brings together experienced transportation, environmental, traffic and signal, drainage, public outreach, and design professionals who will work collaboratively to deliver the Atherton El Camino Real–Selby Lane Intersection Improvements Project from project approval through final design.

Name/Role and Qualifications Experience
Aaron Seitz, PE
Civil Lead
BS in Civil Engineering
CA PE 94922
7 years of experience
» Soquel Drive Multimodal Improvements, Santa Cruz County » Broadway Grade Separation, Burlingame
» Downtown Bike/Ped Crossing, Windsor
» SamTrans South Base BEB Charging, San Mateo County
» SamTrans On-Call Planning Services, San Mateo County
» El Camino Real Bike & Pedestrian Improvements PA&ED, Colma Christopher Ko, EIT
Civil Support
BS in Civil Engineering
CA EIT 176735
11 years of experience
» El Camino Real Bike & Pedestrian Improvements PA&ED, Colma » SamTrans South Base BEB Charging, San Mateo County
» El Camino Real Bicycle and Pedestrian Improvement PSR-PDS, Colma
» I-880/Decoto Road Interchange PA&ED, Fremont
» On-Call Civil Engineering and Surveying Services, Santa Cruz Danielle Keith
Environmental Support
MS in Environmental Studies
BA in Political Science
Coursework in CEQA and NEPA
6 years of experience
» Lindhurst Corridor Improvements, Yuba County
» El Camino Real Bike & Pedestrian Improvements PA&ED, Colma » SR 120/Airport Way Interchange PS&E, Manteca
» Grand Boulevard Initiative (GBI)/El Camino Real Program PSRPDS, San Mateo County » Vasco Road Safety Improvements, Contra Costa County
Ryan Bissegger
Funding
BA in International Business
Funding and Programming
Transportation Projects in CA
» El Camino Real Bicycle and Pedestrian Improvement PSR-PDS, Colma
» El Camino Real Bike & Pedestrian Improvements PA&ED, Colma » US 101/SR 84/Woodside Road Grant Assistance, Redwood City » I-80/I-680/SR 12 Interchange Complex Grant Applications, Solano County
Sherrie Zimmerman, PLS
Survey/Mapping
AS in Survey
AA in Architecture
CA PLS 8964
22 years of experience
» US 395 Lassen County Wildlife Crossing, Lassen County » SR 152/Pacheco Pass Wildlife Crossing, Contra Costa County » East Cypress Road Lane Alignment, Oakley
» El Camino Real Bike & Pedestrian Improvements PA&ED, Colma Marshall Moore, SE, PE
Structures
MS and BS in Civil Engineering
CA PE C95969, SE S6557
14 years of experience
» El Camino Real Bicycle and Pedestrian Improvement PSR-PDS, Colma
» SR 65/Placer Parkway Interchange PS&E, Placer County
» I-215/Keller Road Interchange, Murrieta
» I-280/Winchester Boulevard Improvements, San Jose

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Name/Role and Qualifications Experience
Christine Anderson, PLA, CLARB
Landscape
BS in Landscape Architecture
AS in Architecture
CA RLA 3377, CLARB 36934
36 years of experience
» GBI/El Camino Real Program PSR-PDS, San Mateo County
» El Camino Real Bike & Pedestrian Improvements PA&ED, Colma » Bascom Avenue Complete Street Improvements, Santa Jose » Washington Avenue and Table Mountain Boulevard Complete Streets Project, Oroville
» East Main Street Improvements, Woodland
Deanna Gibson
Graphic Support
20 years of experience
» GBI/El Camino Real Program PSR-PDS, Colma
» Bicycle and Pedestrian Design Services, Atherton
» US 101/Hillsdale Pedestrian/Bicycle Overcrossing Preliminary Design and PSR-PDS, San Mateo
» I-80/Richards Boulevard PSR-PDS, Sacramento County
» Sand Creek Road Interchange PSR-PR and Supplemental PR, Contra Costa County
Crawford
Amando Castro, PE
Geotechnical/ISA
B.S. Civil Engineering
CA PE 94561
8 years of experience
» City of Burlingame Pavement Engineering Services, San Mateo County
» WBSD Flow EQ & Resource Recovery, San Mateo County
» Signalization of Mariposa Road and Jack Tone Intersection, San Joaquin County
» Duncan Road and Comstock Road Roundabout, San Joaquin County
AR/WS
Mark Shindler
Right-of-Way
BS, Business Administration
44 years of experience
» El Camino Real Bicycle and Pedestrian Improvement Project, Town of Colma
» San Mateo County Transportation Authority, Alpine Road Corridor Improvement Project
» SR 17 Corridor Congestion Relief Project, Santa Clara Valley Transportation Authority
» US 101 / SR 152 / 10th Street Interchange Improvement Project, Santa Clara Valley Transportation Authority
» Dublin Boulevard – North Canyons Parkway Extension Project, Alameda County Public Works Agency

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REFERENCES
Mark Thomas provides recent, relevant project experience with demonstrated collaboration alongside the proposed team members. The following references represent projects completed within the past five years that reflect similar scope, including multimodal intersection and corridor improvements, traffic analysis, and Caltrans coordination. Each reference includes a client contact familiar with our work and able to speak to the team’s qualifications, responsiveness, and overall project delivery.

Matthew Ruble
Principal Engineer
South San Francisco
400 Grand Ave
South San Francisco, CA 94080
[email protected]
(650) 829-6671
Grand Boulevard Initiative (GBI)
The Grand Boulevard Initiative is a multi-agency effort to transform El Camino Real (SR 82) into a multimodal corridor. Mark Thomas supported planning, public outreach, and preliminary design for multiple corridor case studies, coordinating with Caltrans, SamTrans, and local cities. The work advances Complete Streets solutions, sustainable design, and corridor-wide consistency to improve mobility, safety, and community integration along this major state highway.

Jenna Caldwell
Senior Civil Engineer
Contra Costa County Public
Works Department (CCCPWD)
1025 Escobar Street
Martinez, CA 94553
[email protected]
(925) 313-2020
Treat Boulevard Corridor Improvements
Mark Thomas is providing civil, traffic, and geotechnical design services for multimodal improvements along Treat Boulevard in Contra Costa County. The project enhances safety and connectivity by removing free right turns, reconfiguring lanes, and adding Class I and Class IV bicycle facilities. Improvements include ADA upgrades, signal modifications, utility coordination, and Caltrans coordination through the DEER process to support efficient corridor operations and project delivery.

Carl Euphrat
Deputy Director Of Engineering
Town of Windsor
9291 Old Redwood Hwy #400
Windsor, CA 95492
[email protected]
(707) 838-1195
Windsor Downtown Bicycle and Pedestrian Crossing
Mark Thomas prepared 30% design for a bicycle and pedestrian crossing on Old Redwood Highway in Windsor, reconfiguring the underpass to include a two-way protected bikeway and separated pedestrian facilities. The project included retaining wall modifications, a planted buffer, and evaluation of design alternatives, with coordination with Caltrans and advancement through the approval process.

Lawrence Henriquez
Senior Engineer
South San Francisco
400 Grand Ave
South San Francisco, CA 94080
[email protected]
(650) 829-6668
I-280 Westborough Study
Mark Thomas is supporting the PID phase for the Junipero Serra Boulevard and I-280 Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project, advancing multimodal improvements identified during the feasibility study. Our team developed corridor alternatives, geometric designs, constructability assessments, and cost estimates, while evaluating funding opportunities for safety and active transportation improvements.

We are now refining concepts, coordinating with stakeholders, and preparing PSR-PDS documentation to advance the project toward PA&ED and implementation.

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Tara McIntire
Projects & Design Manager
Marin County
1600 Los Gamos Drive, Suite 275
San Rafael, CA 94903
[email protected]
(415) 521-8059
Bolinas Lagoon Wye Wetlands
Mark Thomas provided engineering services for roadway and bridge improvements at the SR 1 and Olema Bolinas Road intersection, supporting wetland restoration and sea-level rise adaptation. The work included intersection analysis, roadway design, and PS&E development, with close coordination among Caltrans and resource agencies. The project integrated transportation safety with environmental restoration while addressing seismic, tsunami, and scour resilience in a sensitive habitat.

Damien O’Bid
City Manager
City of Cotati
201 West Sierra Avenue
Cotati, California 94931
[email protected]
(707) 792-4685
State Route 116/West Cotati Avenue Reconfiguration Project Mark Thomas is providing preliminary engineering services for corridor improvements along SR 116 in Cotati. The work includes developing conceptual plans and advancing preliminary engineering to support multimodal connectivity and coordination with adjacent developments.

The team is also supporting permitting and design within both Caltrans and City right-of-way, maintaining flexibility as the project evolves and aligning improvements with regional active transportation planning.

CORRIDOR

INTEGRATION

EXPERTISE
Mark Thomas provided
corridor-wide multimodal
improvements along El Camino
Real (SR 82), coordinating with
Caltrans, transit agencies, and
local jurisdictions to deliver
consistent, Complete Streets
solutions.

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ID %
Comp
Task Name Duration Start Finish Predecessors
1 0% ECR & Selby Lane Intersection Improvements 280 days Mon 8/3/26 Fri 8/27/27 2 0% Notice to Proceed 0 days Mon 8/3/26 Mon 8/3/26
3 0% Kick off Meeting & Contracting 20 days Mon 8/3/26 Fri 8/28/26 2 4 0% Task 1 - Project Management 260 days Mon 8/31/26 Fri 8/27/27 3 5 0% Task 2 - Data Collection 30 days Mon 8/31/26 Fri 10/9/26 6 0% 2.1 Data Collection and Review 20 days Mon 8/31/26 Fri 9/25/26 3 7 0% 2.2 Right of Way Survey 15 days Mon 8/31/26 Fri 9/18/26 3 8 0% 2.3 Topographic Survey and Basemapping 15 days Mon 9/21/26 Fri 10/9/26 7 9 0% Task 3 - Finalize Conceptual Design (GADs) 50 days Mon 8/31/26 Fri 11/6/26 10 0% 3.1 - Finalize Conceptual Design (GADs) 20 days Mon 8/31/26 Fri 9/25/26 3 11 0% Town Review 15 days Mon 9/28/26 Fri 10/16/26 10
12 0% Revise Conceptual Design 10 days Mon 10/19/26 Fri 10/30/26 11 13 0% Town Approval 5 days Mon 11/2/26 Fri 11/6/26 12
14 0% Task 4 - Public Outreach and Community Engagement 96 days Mon 12/7/26 Mon 4/19/27 15 0% Community Meeting 1 1 day Mon 12/7/26 Mon 12/7/26 13FS+20 days 16 0% Community Meeting 2 1 day Mon 4/19/27 Mon 4/19/27 13,36 17 0% Task 5 - Final Design and Caltrans Permitting 210 days Mon 11/9/26 Fri 8/27/27 18 0% 5.1 - Technical Reports 50 days Mon 11/9/26 Fri 1/15/27 19 0% Select Preferred Alternative 15 days Mon 11/23/26 Fri 12/11/26 28,13,8 20 0% 5.1.1 Geotechnical Design, Initial Site
Assessment and Materials Report
50 days Mon 11/9/26 Fri 1/15/27 13
21 0% 5.1.2 Right of Way Data Sheet 30 days Mon 11/30/26 Fri 1/8/27 13FS+15 days 22 0% 5.1.3 Drainage Report 30 days Mon 11/30/26 Fri 1/8/27 13FS+15 days 23 0% 5.1.4 Stormwater Data Report 30 days Mon 11/30/26 Fri 1/8/27 13FS+15 days 24 0% 5.1.5 Transportation Management Plan 30 days Mon 11/30/26 Fri 1/8/27 13FS+15 days 25 0% 5.1.6 Intersection Safety and Operational
Assessment Process (ISOAP)
50 days Mon 11/9/26 Fri 1/15/27 13
26 0% 5.1.7 Traffic Operations Analysis Report (TOAR)50 days Mon 11/9/26 Fri 1/15/27 13 27 0% 5.2 - Caltrans Permitting 105 days Mon 11/9/26 Fri 4/2/27 28 0% 5.2.1 - Pre-Permit Screening and Meeting 10 days Mon 11/9/26 Fri 11/20/26 13 29 0% 5.2.2 DEER Preparation 80 days Mon 12/14/26 Fri 4/2/27 19 30 0% Task 5.3 - Final Design 145 days Mon 2/8/27 Fri 8/27/27 31 0% 5.3.1 65% PS&E 50 days Mon 2/8/27 Fri 4/16/27
32 0% Prepare 65% PS&E 20 days Mon 2/8/27 Fri 3/5/27 29FS-40 days 33 0% QA/QC & IDR 5 days Mon 3/8/27 Fri 3/12/27 32
34 0% Update 65% PS&E 5 days Mon 3/15/27 Fri 3/19/27 33 35 0% Submit 65% PS&E 0 days Fri 3/19/27 Fri 3/19/27 34 36 0% Agency Review 20 days Mon 3/22/27 Fri 4/16/27 35SS 37 0% 5.3.2 95% PS&E 50 days Mon 4/19/27 Fri 6/25/27
38 0% Prepare 95% PS&E 20 days Mon 4/19/27 Fri 5/14/27 31,8 39 0% QA/QC & IDR 5 days Mon 5/17/27 Fri 5/21/27 38
40 0% Update 95% PS&E 5 days Mon 5/24/27 Fri 5/28/27 39 41 0% Submit 95% PS&E 0 days Mon 5/31/27 Mon 5/31/27 40FS+1 day 42 0% Agency Review 20 days Mon 5/31/27 Fri 6/25/27 41SS-1 day 43 0% 5.3.3 Final PS&E 45 days Mon 6/28/27 Fri 8/27/27
44 0% Prepare 100% PS&E 15 days Mon 6/28/27 Fri 7/16/27 37 45 0% QA/QC & IDR 5 days Mon 7/19/27 Fri 7/23/27 44
46 0% Update 100% PS&E 5 days Mon 7/26/27 Fri 7/30/27 45 47 0% Submit 100% PS&E 0 days Mon 8/2/27 Mon 8/2/27 46FS+1 day 48 0% Agency Approval 20 days Mon 8/2/27 Fri 8/27/27 47SS-1 day 49 0% Task 6 - Environmental Documentation 50 days Mon 11/9/26 Fri 1/15/27 50 0% 6.1 Environmental Clearance 50 days Mon 11/9/26 Fri 1/15/27 13 51 0% Task 7 - Coordination with other Jurisdictions 260 days Mon 8/3/26 Fri 7/30/27 52 0% 7.1 Caltrans Shopp Project Coordination 260 days Mon 8/3/26 Fri 7/30/27 2 53 0% Task 8 - Bid Support 0 days Fri 8/27/27 Fri 8/27/27 54 0% 5.1 Design Support During Bidding 0 days Fri 8/27/27 Fri 8/27/27 48 55 0% Task 9 - Attend Public Meetings 165 days Fri 11/6/26 Fri 6/25/27 56 0% 9.1 Public Meetings and Hearings 165 days Fri 11/6/26 Fri 6/25/27 57 0% Public Meeting 1 0 days Fri 11/6/26 Fri 11/6/26 13 58 0% Public Meeting 2 0 days Fri 4/2/27 Fri 4/2/27 29
59 0% Public Meeting 3 0 days Fri 6/25/27 Fri 6/25/27 42 8/3
3/19
5/31
8/2
8/27
8/27
11/6
4/2
6/25
9 14 19 24 29 3 8 13 18 23 28 2 7 12 17 22 27 2 7 12 17 22 27 1 6 11 16 21 26 1 6 11 16 21 26 31 5 10 15 20 25 30 4 9 14 19 24 1 6 11 16 21 26 31 5 10 15 20 25 30 5 10 15 20 25 30 4 9 14 19 24 29 4 9 14 19 24 29 3 8 13 18 23 28 2 7 12 17 22 27 2 July 2026 August 2026 September 2026 October 2026 November 2026 December 2026 January 2027 February 2027 March 2027 April 2027 May 2027 June 2027 July 2027 August 2027 September 2027 Town of Atherton - El Camino Real and Selby Lane Intersection Safety Improvements Tue 7/14/26

PROJECT SCHEDULE

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LITIGATION
Mark Thomas & Company, Inc. operates throughout California and has average annual billings exceeding $50 million over the past five years. The firm has no litigation currently pending that would impact its ability to perform or discharge contractual obligations if awarded this contract.

From time to time, Mark Thomas & Company, Inc. has been involved in claims or litigation typical of firms providing professional engineering and construction management services on complex public infrastructure projects.

These matters have included allegations related to constructability, grading or drainage performance, right-of-way discrepancies, utility work, or third party incidents occurring during construction. The majority of these matters were non-litigated claims that were either resolved through settlement, abandoned by the claimant, or closed without admission of fault.

A limited number of matters proceeded to litigation, generally involving third party injury or property damage claims during construction activities. These cases were resolved through settlement and are now closed. Importantly, no matters resulted in findings that adversely affected the firm’s professional qualifications, licensure, or ability to deliver services, and none remain open as litigation.

Project Name and
Agency Basis of Claim Name of Case Date Closed
State College Blvd Railroad
Grade Separation
City of Fullerton
The lawsuit is dealing with a car accident
at the intersection of Kimberley Drive and
Acacia Avenue.

Deposition Subpoena for
Productions of Business Records
-Oliveros v Garcia, et. al.
3/18/2021
Marin Sonoma Narrows B3
Transportation Authority of
Marin (TAM)
Suit for wrongful death due to a
construction period traffic accident.

Tovar v. Ghilotti Construction Co. 6/17/2022

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DISCLOSURE
Mark Thomas does not have any financial, business, or other relationship with the Town of Atherton that would have an impact upon the outcome of the contract. We do not foresee any of our clients having a financial interest in the outcome of this contract or any other construction project that may follow. Specifically, Mark Thomas does not have any financial interest or relationship with the owner or developer that may have future improvements or development projects with the Town.

The following is a list of current work performed by Mark Thomas within a five-mile radius:

Agency/Client Project Name Services
San Mateo County Transportation
Authority
On Call General Engineering Consultant Services 2025 Civil San Mateo County On Call Grant Support Grant Support
SamTrans/STV Incorporated South Base Battery Electric Bus (BEB) Charging Infrastructure Project
Civil
Belmont/Good City Company Belmont Harbor Industrial Area (HIA) Specific Plan Planning Gray-Bowen-Scott/Redwood City US 101/Woodside Road (SR 84) Interchange Reconstruction Project
Grant Support

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PROFESSIONAL SERVICES AGREEMENT
Mark Thomas has reviewed the “Town of Atherton Standard Professional Services Agreement” in the RFP. If selected to work on this project, we would like the Town to consider the following modifications.

16. CONSULTANT TO PROVIDE INSURANCE:

The required Commercial General Liability ($5M/$10M) and Automobile Liability ($5M) limits reflect constructioncontractor risk, not professional design services—where the principal exposure is errors and omissions, already covered by the $2M Professional Liability policy. Industry-standard limits for design consultants and their subs are $1M/$2M CGL and $1M auto; many specialty subconsultants carry only those amounts and would have to buy umbrella coverage to reach $5M, narrowing the qualified pool and raising cost to the City for no added protection.

We have agreed to these limits in past agreements.
» Commercial General Liability Insurance: $5M/$10M
» Business Automobile Liability: $5M

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El Camino Real/Selby Lane Intersection Improvements Project Town of Atherton
Appendix A

RESUMES

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ALEX LEE, PE, QSD
Project Manager

EDUCATION
BS in Civil Engineering

REGISTRATION
California Professional Engineer (PE) #C73244
Qualified Storm Water Pollution Prevention Plan Developer (QSD) 25792 Alex has over 20 years of experience in municipal and transportation engineering, specializing in roadway and intersection improvements. He has extensive expertise in multimodal design and a strong working knowledge of Caltrans processes from concept through final design, including PID, PA&ED, and PS&E. Alex leads project delivery through coordinated stakeholder engagement, guiding teams and agencies to align on design solutions, manage approvals, and advance projects efficiently. His experience also includes integrating stormwater considerations into transportation design to support comprehensive and practical project outcomes.

REPRESENTATIVE PROJECTS
Downtown Bike/Pedestrian Crossing Caltrans Design
Engineering Evaluation Report (DEER), Windsor
Project manager responsible for completing the Final
Design and Caltrans project approval for the Old
Redwood Highway Bike/Pedestrian Crossing project
for the Town of Windsor. This project proposes to
construct new retaining walls to widen the sidewalk area to accommodate a two-way protected bicycle path and
separate pedestrian area. Other improvements include
a planted buffer between the existing roadway and the
proposed bicycle facility. Mark Thomas also reviewed
whether a two-way protected bicycle path is needed on
both sides of the roadway or on the northside only. The project includes coordination with Caltrans and gaining Caltrans project approval. Project responsibilities include overseeing preparation of technical documents including, Geometric Drawings, Design Standard Decision
Documents, DIB 78, Risk Register, Stormwater Data
Report and the Project Study Report - Project Report.

Other responsibilities include coordination with other
project disciplines as well as the Town of Windsor and
Caltrans.

El Camino Real Bike & Pedestrian Improvements
PA&ED Town of Colma
Civil lead for the development of the Project Study
Report-Project Development Support (PSR-PDS) for the
El Camino Real Bicycle and Pedestrian Improvement
Project. This project will enhance the economic
vitality and quality of life of its residents by improving accessibility, mobility, and circulation. The PSR-PDS
serves as the Project Initiation Document (PID) for this project, identifying the project needs and purpose,
stakeholder inputs, project alternatives, anticipated
right-of-way requirements, preliminary environmental
analysis, initial cost estimates, and additional potential funding sources. The PSR-PDS identified the type of
environmental documents to be prepared that moved
the project into the Project Approval and Environmental Document (PA/ED) phase and the coordination with
Caltrans for review and approval.

Main Street Redevelopment, Oakley
Project engineer for revitalizing the City of Oakley ‘s Multimodal Downtown Redevelopment project. This
roadway and streetscape project included parking
reconfiguration; improved transit stops, new drainage and ‘clean water” facilities to satisfy Contra Costa County C3 requirements, a new watermain, a new sewer trunk line,
new traffic signals including a traffic signal interconnect system, and relocation of overhead utilities. The project required stage construction to maintain continuous
vehicular, transit and pedestrian access during
construction.

SamTrans On-Call Planning Services, San Mateo
County
Project manager for an on-call planning contract
to support Samtrans. Task orders have included
development of a countywide bus stop improvement
plan and bus stop guidelines; the El Camino Real
Multimodal plan, which included planning-level
alternative development for 8 miles of El Camino Real;
and analyzing the Colma BART Station park and ride lot
for conversion to a transit-oriented development project.

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Shoreline Boulevard Interim Bus Lane and Utility
Improvements, Mountain View
Lead civil designer responsible for design of road
improvements along the proposed bus lane corridor. The
project improvements will run along Shoreline Boulevard from Middlefield Road to Space Park Way. Improvements
include a reversible bus lane, replacement of a sewer
trunk line, and Dutch-inspired protected intersections.

The project requires Caltrans coordination and approval through the PEER process, as the modifications to the
median in the US 101 overcrossing and at the interchange ramps are in Caltrans right-of-way.

SR 4/Mokelumne Trail Pedestrian and Bicycle
Overcrossing, Mountain View
Project engineer responsible for design of the
Mokelumne Trail Pedestrian Overcrossing at SR 4.

The pedestrian overcrossing with bridge the gap in
the Mokelumne Coast to Crest Trail in Brentwood. The
project includes design and analysis of multiple bridge and path alignment alternatives with varying construction costs and project impacts. Mark Thomas prepared PEER
approval documentation for the CCTA and the project
gained PID and PA&ED approval with the approval of the
PEER document. Mark Thomas moved the project into
the PS&E phase, conducting structures type selection
through Caltrans. Mark Thomas prepared preliminary
maintenance agreement exhibits and has provided input
to the CCTA and City of Brentwood regarding the long
term maintenance issues and agreement.

Linden Avenue and Spruce Avenue Traffic Calming
Improvements, South San Francisco
Project engineer responsible for designing the final
design of street improvements to this older downtown
street, including pavement rehabilitation at intersections, construction of bulb-outs and bus pads, and updating
pedestrian ramps.

HSIP Signal Improvements, Concord
Deputy project manager responsible for providing civil
design of thirteen intersections in the City of Concord.

Survey information was used in our analysis of curb
ramps for ADA compliance as well as other design
deficiencies including sidewalk width. Mark Thomas
provided final design of improvements for those ramps
that were found to be non-compliant and relocated
utilities structures and drainage facilities that were in conflict. Further assistance was provided to the City with the E-76 paperwork for their federal funding package.

West Las Positas Corridor Plan, Pleasanton
Project manager to develop multiple preliminary design
alternatives for improvements to the West Las Positas
Boulevard Corridor (from Foothill Road to Fairlands Drive) with Toole Design. The corridor improvements include
a complete roadway improvement from sidewalks,
bike lanes, medians, intersections, traffic signals, and signaling. Mark Thomas is providing preliminary cost
estimates for the alternatives and 35% construction
documents for the chosen alternative.

SR 4 East Widening - Somersville Road to SR 160,
Antioch
Lead designer for the SR 4 widening and Somersville
Road interchange reconstruction, leading PS&E
development, roadway design, and geometric
refinements for a complex multimodal corridor
improvement project. Developed Caltrans-approved
design solutions that improved traffic operations,
enhanced pedestrian and bicycle access, minimized
right-of-way impacts, and reduced project costs by
more than $3 million. Coordinated with CCTA, Caltrans,
local agencies, and stakeholders to support accelerated project delivery and future transit accommodations.

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SHAWN O'KEEFE, PE, QSD
Principal-in-Charge

EDUCATION
BS in Civil Engineering

REGISTRATION
PE California C71792
QSD California 25799
Shawn has more than 22 years of experience in municipal, land development and transportation engineering. He has designed and managed a wide variety of projects, including transit centers, park and ride lots, bike and pedestrian improvements, trails, local roadways, freeway interchanges and managed lanes, utility relocations, residential subdivisions, and industrial and commercial developments. Shawn brings a thorough understanding of a project from inception to completion. His experience includes leading the master plan preparation, through geometric design, drainage and utility design, utility coordination and the preparation of plans, specifications and estimates.

REPRESENTATIVE PROJECTS
Grand Boulevard Initiative (GBI), San Mateo and
Santa Clara Counties
Project manager for corridor-level planning and
preliminary design efforts for a multi-agency initiative to advance multimodal improvements along a state
highway corridor. Coordinated with transit agencies, local jurisdictions, and state partners to develop Complete
Streets solutions that enhance pedestrian, bicycle, and transit access. Contributed to public outreach, concept development, and integration of sustainable design
strategies to improve safety, mobility, and community
connectivity.

El Camino Real Bicycle and Pedestrian Improvement
PSR-PDS, Colma
Project manager providing oversight and management
for the development of the Project Study Report-Project Development Support (PSR-PDS) for the El Camino
Real Bicycle and Pedestrian Improvement Project. This
project will enhance the economic vitality and quality of life of its residents by improving accessibility, mobility, and circulation. The PSR-PDS serves as the Project
Initiation Document (PID) for this project, identifying the project needs and purpose, stakeholder inputs, project
alternatives, anticipated right-of-way requirements,
preliminary environmental analysis, initial cost estimates, and additional potential funding sources. The PSR-PDS
identified the type of environmental documents to be
prepared that moved the project into the Project Approval and Environmental Document (PA/ED) phase and the
coordination with Caltrans for review and approval.

Decoto Road Corridor Improvements, Fremont
Project manager responsible for this complete street
multi-modal connection project. Key goals for this
project include improved safety and enhanced
multimodal mobility and connectivity on Decoto Road.

Improvements include the realignment of ramps for
safety, implementation of continuous bike facilities and ADA-compliant sidewalks with enhanced crossings
through the interchange.

SR 116/West Cotati Avenue Reconfiguration Project
Cotati
Project manager supporting the City of Cotati with
preliminary engineering services to develop a vision
for a safer, connected, cohesive SR 116 corridor from
Alder Avenue to Redwood Drive and leading the design
development phase of the corridor improvements.

E. Blithedale Avenue Improvements, Mill Valley
Project manager for improvements on East Blithedale
Avenue in the City of Mill Valley. The project included widening the roadway for new Class IV bikeways,
restriping for new Class II and Class III bike facilities, reconstruction of curb ramps, drainage modifications and pavement rehabilitation on a key arterial corridor serving residents, schools and providing access to downtown
Mill Valley. Improvements were completed at existing
traffic signals with evaluation of potential roundabouts at multiple locations on East Blithedale Avenue between Sunnyside Avenue and Highway 101.

Page 124 of 307 ends

Atherton City CouncilOctober 21, 2026

Atherton City Council
October 21, 2026