Class Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
SALARY SCHEDULE BY MONTHLY/BI-WEEKLY/ANNUAL/HOURLY RATES PER STEP SCHEDULE A-24 EFFECTIVE JUNE 22, 2023
Police Administrative Supervisor MM 301 5303.52 5568.70 5847.13 6139.49 6446.46 6768.79 2447.78 2570.17 2698.68 2833.61 2975.29 3124.06
63642.26 66824.37 70165.59 73673.87 77357.56 81225.44
30.5972 32.1271 33.7335 35.4201 37.1911 39.0507
Police Chief DD 338 12562.53 13190.66 13850.19 14542.70 15269.84 16033.33 5798.09 6088.00 6392.40 6712.02 7047.62 7400.00
150750.41 158287.93 166202.33 174512.45 183238.07 192399.97
72.4762 76.1000 79.9050 83.9002 88.0952 92.5000
Police Clerk I PU 140b 2854.60 2997.33 3147.20 3304.56 3469.79 3643.28 1317.51 1383.38 1452.55 1525.18 1601.44 1681.51
34255.23 35967.99 37766.39 39654.71 41637.44 43719.32
16.4689 17.2923 18.1569 19.0648 20.0180 21.0189
Police Clerk II PU 155b 3138.74 3295.68 3460.46 3633.48 3815.16 4005.92 1448.65 1521.08 1597.14 1676.99 1760.84 1848.88
37664.89 39548.13 41525.54 43601.82 45781.91 48071.00
18.1081 19.0135 19.9642 20.9624 22.0105 23.1111
Police Corporal PU 244 6438.80 6760.74 7098.77 7453.71 7826.40 8217.72 2971.75 3120.34 3276.36 3440.17 3612.18 3792.79
77265.56 81128.84 85185.28 89444.54 93916.77 98612.61
37.1469 39.0042 40.9545 43.0022 45.1523 47.4099
Police Officer PU 230 5678.49 5962.41 6260.53 6573.56 6902.24 7247.35 2620.84 2751.88 2889.48 3033.95 3185.65 3344.93
68141.85 71548.94 75126.39 78882.71 82826.84 86968.18
32.7605 34.3985 36.1185 37.9244 39.8206 41.8116
Police Officer Recruit PU 116 4112.18 4317.79 4533.68 4760.36 4998.38 5248.30 1897.93 1992.83 2092.47 2197.09 2306.94 2422.29
49346.16 51813.47 54404.14 57124.35 59980.57 62979.59
23.7241 24.9103 26.1558 27.4636 28.8368 30.2787
Police Lieutenant MM 315 8527.79 8954.18 9401.89 9871.99 10365.58 10883.86 3935.90 4132.70 4339.33 4556.30 4784.12 5023.32
102333.50 107450.18 112822.69 118463.82 124387.01 130606.36
49.1988 51.6587 54.2417 56.9538 59.8014 62.7915
Police Sergeant PU 295 7470.07 7843.57 8235.75 8647.54 9079.91 9533.91 3447.72 3620.11 3801.12 3991.17 4190.73 4400.27
89640.82 94122.86 98829.00 103770.46 108958.98 114406.93
43.0965 45.2514 47.5139 49.8896 52.3841 55.0033
Project Accountant/ CU 240b 4370.84 4589.38 4818.85 5059.79 5312.78 5578.42 Successor Agency Assistant 2017.31 2118.18 2224.08 2335.29 2452.05 2574.66 52450.07 55072.57 57826.20 60717.51 63753.39 66941.06
25.2164 26.4772 27.8011 29.1911 30.6507 32.1832
Public Safety Dispatcher PU 170 3972.44 4171.06 4379.61 4598.59 4828.52 5069.95 1833.43 1925.11 2021.36 2122.43 2228.55 2339.98
47669.27 50052.73 52555.37 55183.14 57942.30 60839.41
22.9179 24.0638 25.2670 26.5304 27.8569 29.2497
Public Works Director DD 325 10755.85 11293.64 11858.32 12451.24 13073.80 13727.49 4964.24 5212.45 5473.07 5746.72 6034.06 6335.76
129070.16 135523.66 142299.85 149414.84 156885.58 164729.86
62.0530 65.1556 68.4134 71.8341 75.4258 79.1970
Public Works Superintendent MM 308b 7291.45 7656.02 8038.82 8440.77 8862.80 9305.94 3365.28 3533.55 3710.23 3895.74 4090.52 4295.05
87497.40 91872.28 96465.89 101289.18 106353.64 111671.32
42.0661 44.1694 46.3778 48.6967 51.1316 53.6881
Recreation & Community MU 186 3863.72 4056.91 4259.76 4472.74 4696.38 4931.20 Events Coordinator 1783.26 1872.42 1966.04 2064.34 2167.56 2275.94 46364.70 48682.93 51117.08 53672.93 56356.58 59174.41
22.2907 23.4053 24.5755 25.8043 27.0945 28.4492
Recreation Supervisor MM 301a 5303.52 5568.70 5847.13 6139.49 6446.46 6768.79 2447.78 2570.17 2698.68 2833.61 2975.29 3124.06
63642.26 66824.37 70165.59 73673.87 77357.56 81225.44
30.5972 32.1271 33.7335 35.4201 37.1911 39.0507
3
Class Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
SALARY SCHEDULE BY MONTHLY/BI-WEEKLY/ANNUAL/HOURLY RATES PER STEP SCHEDULE A-24 EFFECTIVE JUNE 22, 2023
Senior Planner MM 303 6135.92 6442.71 6764.85 7103.09 7458.25 7831.16 2831.96 2973.56 3122.24 3278.35 3442.27 3614.38
73631.00 77312.55 81178.18 85237.09 89498.94 93973.89
35.3995 37.1695 39.0280 40.9794 43.0283 45.1798
Sewer Division Supervisor MM 260c 5705.66 5990.94 6290.49 6605.01 6935.26 7282.03 2633.38 2765.05 2903.30 3048.47 3200.89 3360.94
68467.90 71891.30 75485.86 79260.15 83223.16 87384.32
32.9173 34.5631 36.2913 38.1058 40.0111 42.0117
Sewer Maintenance Worker I MU 180b 3519.34 3695.31 3880.07 4074.08 4277.78 4491.67 1624.31 1705.53 1790.80 1880.34 1974.36 2073.08
42232.07 44343.67 46560.86 48888.90 51333.35 53900.01
20.3039 21.3191 22.3850 23.5043 24.6795 25.9135
Sewer Maintenance Worker II MU 205b 3872.91 4066.55 4269.88 4483.38 4707.54 4942.92 1787.50 1876.87 1970.71 2069.25 2172.71 2281.35
46474.90 48798.64 51238.57 53800.50 56490.53 59315.05
22.3437 23.4609 24.6339 25.8656 27.1589 28.5169
Streets and Parks Division Supervisor MM 260d 5705.66 5990.94 6290.49 6605.01 6935.26 7282.03 2633.38 2765.05 2903.30 3048.47 3200.89 3360.94
68467.90 71891.30 75485.86 79260.15 83223.16 87384.32
32.9173 34.5631 36.2913 38.1058 40.0111 42.0117
Streets Maintenance Worker I MU 165e 3352.02 3519.63 3695.61 3880.39 4074.41 4278.13 1547.09 1624.44 1705.66 1790.95 1880.50 1974.52
40224.29 42235.50 44347.28 46564.64 48892.87 51337.52
19.3386 20.3055 21.3208 22.3868 23.5062 24.6815
Streets Maintenance Worker II MU 190c 3686.68 3871.01 4064.56 4267.79 4481.18 4705.24 1701.54 1786.62 1875.95 1969.75 2068.24 2171.65
44240.10 46452.11 48774.71 51213.45 53774.12 56462.83
21.2693 22.3327 23.4494 24.6219 25.8529 27.1456
Systems Technician MU 232 4657.15 4890.01 5134.51 5391.23 5660.80 5943.84 2149.45 2256.93 2369.77 2488.26 2612.68 2743.31
55885.81 58680.11 61614.11 64694.82 67929.56 71326.03
26.8682 28.2116 29.6222 31.1033 32.6584 34.2914
Water Division Supervisor MM 260e 5705.66 5990.94 6290.49 6605.01 6935.26 7282.03 2633.38 2765.05 2903.30 3048.47 3200.89 3360.94
68467.90 71891.30 75485.86 79260.15 83223.16 87384.32
32.9173 34.5631 36.2913 38.1058 40.0111 42.0117
Water Systems Operator I MU 180c 3519.34 3695.31 3880.07 4074.08 4277.78 4491.67 1624.31 1705.53 1790.80 1880.34 1974.36 2073.08
42232.07 44343.67 46560.86 48888.90 51333.35 53900.01
20.3039 21.3191 22.3850 23.5043 24.6795 25.9135
Water Systems Operator II MU 205c 3872.91 4066.55 4269.88 4483.38 4707.54 4942.92 1787.50 1876.87 1970.71 2069.25 2172.71 2281.35
46474.90 48798.64 51238.57 53800.50 56490.53 59315.05
22.3437 23.4609 24.6339 25.8656 27.1589 28.5169
Water Systems Pump Operator MU 229 4830.16 5071.66 5325.25 5591.51 5871.08 6164.64 2229.30 2340.77 2457.81 2580.70 2709.73 2845.22
57961.86 60859.96 63902.95 67098.10 70453.01 73975.66
27.8663 29.2596 30.7226 32.2587 33.8716 35.5652
4
Class Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
SALARY SCHEDULE BY MONTHLY/BI-WEEKLY/ANNUAL/HOURLY RATES PER STEP SCHEDULE A-24 EFFECTIVE JUNE 22, 2023
Seasonal/Temporary Employees: HOURLY RATES
Community Facilities Aide SE 060 15.50 15.75 16.00
Community Facilities Attendant SE 100 15.50 15.75 16.00 Recreation Leader I SE 052 15.50 15.75 16.00
Recreation Leader II SE 058 16.00 16.25 16.50
Recreation Instructor I SE 096 15.50
Recreation Instructor II SE 098 17.00
Reserve Police Officer TL 053 22.00
Reserve Firefighter TL 051 15.50
Reserve Firefighter (OES Specl Assig) TL 099
Seasonal Park/Recreation Aide SE 050 15.50 15.75 16.00
Senior Recreation Leader SE 064 16.25 16.50 16.75
Assistant Pool Manager SE 070 15.75 16.00 16.25
Crossing Guard SE 056
Lifeguard SE 054 15.50 15.75 16.00
Lifeguard/Swim Instructor SE 059 15.50 15.75 16.00
Minutes Clerk TL 094 18.00 19.00 20.00
Pool Manager SE 090 16.25 16.50 16.75
CLASS Key: Note: Any temporary or seasonal employee appointed to a classification on this EM - Executive Management schedule is not guaranteed the hourly rate listed. The City Manager, at his/her DD - Department Director sole discretion, may appoint at a lower hourly rate so long as the hour rate is MM - Mid Management equal to the mandatory minimum wage rate.
CL - Confidential/Unrepresented
PU - Police Unit
MU - Miscellaneous Unit
CU - Clerical Unit
SE - Seasonal Employee Adopted by City Council Resolution No. 3401-23 TL - Temporary/Limited Service Dated June 12, 2023
Hourly rate set annually through agreement with AESD
Minimum hourly rate as defined by CAL OES, at www.caloes.ca.gov. 5
CITY COUNCIL
AGENDA REPORT
MEETING
DATE:
June 12, 2023
TO: Mayor and City Council
FROM: Robert Ayuso, Battalion Chief
PREPARED
BY:
Robert Ayuso, Battalion Chief
SUBJECT: Approving New Schedule "A" Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2023, to June 30, 2026, for Fire Service Operations (CAL Fire Battalion Chief Ayuso)
RECOMMENDED COUNCIL ACTION
Motion to adopt Resolution No. 3403-23 approving a new Schedule "A" agreement with the California Department of Forestry and Fire Protection (CAL FIRE) for fire service operations from July 1, 2023 through June 30, 2026 in an amount not to exceed $17,335,220 over three years; and authorizing the Mayor to sign the agreement on behalf of the City of Atwater; or
Motion to approve staff's recommendation as presented.
I. BACKGROUND/ANALYSIS:
Public Resources Code Section 4142 allows CAL FIRE to enter into cooperative agreements with cities and counties to suppress fires within those jurisdictions. The City has contracted with CAL FIRE under such agreements since 2008.
The most recent Agreement was a one-year Schedule "A" fire protection services reimbursement agreement from July 1, 2022, through June 30, 2023 in the amount of $3,612,541. The Fiscal Year 2023/2024 Schedule "A" agreement is for $5,498,880, representing an increase of $1,886,339 from the existing Agreement. The current Agreement expires at the end of the current fiscal year. The agreement proposed (see Attachment B) with this item is for three (3) years, covering the period of July 1, 2023 through June 30, 2026 not to exceed $17,335,220 over the three-year span. This proposed agreement includes increases in salary expenses based on collective bargaining agreements with CAL FIRE employees and increased staffing by two (2) Fire Captains, six (6) Firefighter IIs and one (1) Office Technician. It also reflects a 5% escalator for years two (2) and three (3) to cover any potential upcoming salary/benefit increases over the life of the contract.
It is noted that Stations 41 and 42 will have three firefighters on duty per day at each
CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Tyler Button
John Cale Brian Raymond
Agenda Report - Page 2
station. There will be two Battalion Chiefs to support the firefighters (one Operations Battalion Chief and one Fire Marshal Battalion Chief). By entering into an agreement with CAL FIRE the City also benefits from having a current automatic aid agreement with Merced County Fire. This agreement provides substantial support on several different incident types and also allows the ability to have County equipment support on cover assignments during draw down on major incidents.
II. FISCAL IMPACTS:
Costs for the proposed agreement are budgeted in the proposed 2023/24 budget. $3,789,126 of the CAL FIRE Schedule "A" fire protection services reimbursement agreement funds are allocated in the Fiscal Year 2023-2024 budget under the General Fund, Professional Services, 0001-2030-3030 and $1,609,754 are budgeted under Measure B, Public Safety Transactions and Use Tax, Professional Services Account 0004-2030- 3030 and $100,000 budgeted under Public Safety Community Facilities District.
This item has been reviewed by the Finance Department.
III. LEGAL REVIEW:
This item has been reviewed by the City Attorney's office.
IV. EXISTING POLICY:
This item is consistent with goal numbers one (1) and two (2) of the City's Strategic Plan: to ensure the City's continued financial stability and to improve public safety, respectively.
V. ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC PARTICIPATION:
The public will have an opportunity to provide comments on this item prior to City Council action.
VIII. ENVIRONMENTAL REVIEW:
This item is not a “project” under the California Environmental Quality Act (CEQA) as this activity does not cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to Public Resources Code section 21065.
IX. STEPS FOLLOWING APPROVAL:
Following adoption, the City Clerk's office will finalize the Resolution and it will be included within the Fiscal Year 2022-23 Adopted Budget.
Submitted by:
Agenda Report - Page 3
Bobby Ayuso,CAL Fire Battalion Chief
Approved by:
Lori Waterman, City Manager
Attachments:
1. Resolution No. 3403-23 Schedule A Agreement with CAL FIRE
2. Attachment B (Atwater LG1 4CA06351)
CITY COUNCIL
OF THE
CITY OF ATWATER
RESOLUTION NO. 3403-23
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ATWATER, CALIFORNIA, APPROVING
A NEW SCHEDULE “A” AGREEMENT WITH THE
CALIFORNIA DEPARTMENT OF FORESTRY AND
FIRE PROTECTION (CAL FIRE) FROM JULY 1,
2023, TO JUNE 30, 2026, FOR FIRE SERVICE
OPERATIONS, AND AUTHORIZING THE MAYOR
TO SIGN THE AGREEMENT ON BEHALF OF THE
CITY OF ATWATER
WHEREAS, the City of Atwater (CITY) contracts with the State of California, Department of Forestry and Fire Protection (CAL FIRE) to provide fire protection services as allowed under Public Resources Code Section 4142; and
WHEREAS, CAL FIRE and the CITY have entered into agreements for services since 2008, the latest of which was a one-year Schedule “A” service agreement from July 1, 2022, through June 30, 2023; and
WHEREAS, the Schedule “A” agreement must be amended annually, as necessary, to cover each fiscal year’s costs while providing for fire service operations; and WHEREAS, the subject agreement would extend the service agreement through June 30, 2026.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Atwater hereby finds and declares the following:
1. The above recitals are true and correct and incorporated herein by reference.
Resolution No. 3371-23 Page 2
2. The City Council of the City of Atwater, California approves the above-noted Schedule “A” agreement with the California Department of Forestry and Fire Protection (CAL FIRE) dated July 1, 2023 (Agreement # 4CA06351) in the amount of $17,335,220), from July 1, 2023 through June 30, 2026, a copy of which is on file in the office of the City Clerk and referred to for particulars.
3. The City Council of the City of Atwater, California authorizes the Mayor, to sign and execute said Agreement on behalf of the City of Atwater.
4. This resolution is effective immediately upon adoption.
The foregoing resolution is hereby adopted this 12th day of June 2023.
AYES:
NOES:
ABSENT:
APPROVED:
_______________________________
MIKE NELSON, MAYOR
ATTEST:
_______________________________
KORY J. BILLINGS, CITY CLERK
COOPERATIVE FIRE PROGRAMS
FIRE PROTECTION REIMBURSEMENT AGREEMENT
LG-1 REV. 1/2023
AGREEMENT NUMBER 4CA06351
REGISTRATION NUMBER:
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Atwater
2. The term of this Agreement is: July 1, 2023 through June 30, 2026
3. The maximum amount of this
Agreement is:
$ 17,335,220.00
Seventeen Million, Three Hundred Thirty Five Thousand, Two Hundred Twenty Dollars and No Cents.
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.
Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 4 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C – General Terms and Conditions 7 pages
Exhibit D – Additional Provisions 11 pages
Exhibit E – Description of Other Services 2 pages
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Atwater
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Mike Nelson, City Mayor / Presiding Officer
ADDRESS
750 Bellevue Road, Atwater, CA 95301
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Matthew Sully, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
Contractor Name: City of Atwater
Contract No.: 4CA06351
Page No.: 2
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
FIRE PROTECTION REIMBURSEMENT AGREEMENT
The project representatives during the term of this agreement will be:
CAL FIRE Unit Chief: Mike van Loben Sels Local Agency: City of Atwater / Atwater Fire Protection District
Name: Mark Pimentel Name: Lori Waterman / City
Manager / Executive
Director
Phone: (209) 385-7344 Phone: (209) 262-9290
Fax: (209) 725-0174 Fax:
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:
CAL FIRE Unit Chief: Mike van Loben Sels Local Agency: City of Atwater / Atwater Fire Protection District
Section/Unit: Madera-MariposaMerced Section/Unit: Deputy City Manager Attention: Mara Zaver Attention: Greg Thompson
Address: 5366 Highway 49 N
Mariposa, CA 95338
Address: 750 Bellevue Road,
Atwater, CA 95301
Phone: (209) 742-1902 Phone: (209) 356-3177
Fax: (209) 966-7047 Fax:
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
AUTHORIZATION
As used herein, Director shall mean Director of CAL FIRE. This agreement, its terms and conditions are authorized under the Public Resources Code Sections 4141, 4142, 4143 and 4144, as applicable.
Contractor Name: City of Atwater
Contract No.: 4CA06351
Page No.: 3
EXHIBIT A
SCOPE OF WORK
Under Public Resources Code Section 4114 and other provisions of law, STATE maintains fire prevention and fire suppression forces including the necessary equipment, personnel, and facilities required to prevent and extinguish forest fires.
The purpose of this agreement is to provide mutually advantageous fire and emergency services through an effective consolidated organization, wherein the STATE is primarily financially responsible for protecting natural resources from vegetation fires and the LOCAL AGENCY is primarily financially responsible for protecting life and property from fires and other emergencies. The LOCAL AGENCY shall have sole authority to establish the fire protection organization and structure needed to meet the determined level of service. This level of service may be based on the LOCAL AGENCY governing board’s established fiscal parameters and assessment of risks and hazards. LOCAL AGENCY personnel providing services under this agreement may include any one or a combination of the following: regular employees, persons temporarily employed and commonly known as volunteers, paid-call firefighters, or others temporarily employed to perform any emergency work or emergency service including, but not limited to fire prevention, fire suppression and emergency medical response.
To comply with the STATE’s mandate for full cost recovery of goods and services provided for others, the LOCAL AGENCY shall be responsible for all STATE costs, both direct and indirect, required to execute the terms of this agreement. These costs shall include, but not be limited to: required training and associated post coverage, employee uniform and Personal Protective Equipment (PPE) costs.
1. FIRE PROTECTION SERVICES TO BE PROVIDED BY THE STATE STATE provides a modern, full service fire protection and emergency incident management agency that provides comprehensive fire protection and other emergency incident response. STATE designs regional fire protection solutions for urban and rural communities by efficiently utilizing all emergency protection resources. Regional solutions provide the most effective method of protecting the citizens of California at local, county and state levels.
Fire protection services to be provided by STATE under this agreement shall include the following:
(check boxes below that apply)
1) Emergency Fire Protection, Medical and Rescue Response: services include commercial, residential, and wildland fire protection, prevention and investigation; hazardous materials incident response; emergency vehicle extrication; hazardous conditions response (flooding, downed power lines, earthquake, terrorist incident, etc.); emergency medical and rescue response; and public service assistance. Also included are management support services that include fire department administration, training and safety, personnel, finance and logistical support.
2) Basic Life Support Services: emergency medical technician (EMT) level emergency medical response providing first aid, basic life support (BLS), airway management, administration of oxygen, bleeding control, and life support system stabilization until patients are transported to the nearest emergency care facility.
3) Advanced Life Support Services: paramedic level emergency medical response providing early advanced airway management, intravenous drug therapy, and life support system stabilization until patients are transported to the nearest emergency care facility. 4) Dispatch Services: provide fire department 9-1-1 emergency dispatch by CAL FIRE Fire/Emergency Command Center (ECC). CAL FIRE will be responsible for fire/emergency
Contractor Name: City of Atwater
Contract No.: 4CA06351
Page No.: 4
dispatching emergency resource units covered under this agreement. The CAL FIRE ECC is staffed with a Battalion Chief, three or more Fire Captains and Communications Operators to provide 24/7 year-round coverage. There is always an officer of Captain rank or higher to serve as the shift supervisor and command officer. CAL FIRE uses an integrated Computer Aided Dispatch (CAD) system using the latest technology, to direct the closest available resources to all emergency incidents.
5) Fire Code Inspection, Prevention and Enforcement Services: CAL FIRE has staff Fire Inspectors serving under the direction of the LOCAL AGENCY Fire Marshal to provide services to the area covered by this agreement. Fire Code Enforcement will normally be available five days per week, with emergency or scheduled enforcement inspections available seven days per week.
Fire Prevention and Investigation services will be provided by CAL FIRE Prevention Officers trained in arson, commercial, and wildland fire investigation. Officers are available by appointment for site visits and consultations. Officers are trained at CAL FIRE’s Peace Officer Standard Training (POST) certified law enforcement training academy and they cooperate effectively with all local, state and federal law enforcement agencies.
6) Land Use/ Pre-Fire Planning Services – CAL FIRE staff will provide community land use planning, administration of Pre-Fire project work, including community outreach, development of community education programs, project quality control, maintenance of project records and submittal of progress reports, completion of required environmental documentation, acquisition of required permits and completion of other associated administrative duties. 7) Disaster planning services (listed in Exhibit E, Description of Other Services, attached hereto and made a part of this agreement)
8) Specific service descriptions and staffing coverage, by station (listed in Exhibit E, Description of Other Services, attached hereto and made a part of this agreement) 9) Extended Fire Protection Service Availability (Amador)
2. ADMINISTRATION
Under the requirements of California Public Resources Code Section 4114 and other provisions of law, STATE maintains fire prevention and firefighting services as outlined in Exhibit D, Schedule B of this agreement.
A. Director shall select and employ a Region Chief who shall, under the direction of the Director/Chief Deputy Director, manage all aspects of fire prevention and fire protection services and forestry-related programs.
B. Director will select and employ a Unit Chief who shall, under the supervision and direction of Director/Region Chief or a lawful representative, have charge of the organization described in Exhibit D, Schedules A, B and C included hereto and made a part of this agreement.
C. LOCAL AGENCY shall appoint the Unit Chief as the LOCAL AGENCY Fire Chief for all Emergency Fire Protection, Medical and Rescue Response Agreements, pursuant to applicable statutory authority. The Unit Chief may delegate this responsibility to qualified staff.
D. The Unit Chief may dispatch personnel and equipment listed in Exhibit D, Schedules A, B and C from the assigned station or location under guidelines established by LOCAL AGENCY and approved by STATE. Personnel and/or equipment listed in Exhibit D, Schedule B may be dispatched at the sole discretion of STATE.
Contractor Name: City of Atwater
Contract No.: 4CA06351
Page No.: 5
E. The Unit Chief shall exercise professional judgment consistent with STATE policy and his or her employment by STATE in authorizing or making any assignments to emergencies and other responses, including assignments made in response to requests for mutual aid.
F. Except as may be otherwise provided for in this agreement, STATE shall not incur any obligation on the part of LOCAL AGENCY to pay for any labor, materials, supplies or services beyond the total set forth in the respective Exhibit D, Schedules A and C, as to the services to be rendered pursuant to each Schedule.
G. Nothing herein shall alter or amend or be construed to alter or amend any Collective Bargaining Agreement or Memorandum of Understanding between the State of California and its employees under the State Employer-Employee Relations Act.
3. SUPPRESSION COST RECOVERY
As provided in Health and Safety Code (H&SC) Section 13009, STATE may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. When using LOCAL AGENCY equipment and personnel under the terms of this agreement, STATE may, at the request of LOCAL AGENCY, bring such an action for collection of costs incurred by LOCAL AGENCY. In such a case LOCAL AGENCY appoints and designates STATE as its agent in said collection proceedings. In the event of recovery, STATE shall deduct fees and litigation costs in a proportional percentage amount based on verifiable and justifiable suppression costs for the fire at issue. These recovery costs are for services provided which are beyond the scope of those covered by the local government administrative fee.
In all such instances, STATE shall give timely notice of the possible application of H&SC Section 13009 to the representative designated by LOCAL AGENCY.
4. MUTUAL AID
When rendering mutual aid or assistance as authorized in H&SC Sections 13050 and 13054, STATE may, at the request of LOCAL AGENCY, demand payment of charges and seek reimbursement of LOCAL AGENCY costs for personnel, equipment and operating expenses as funded herein, under authority given by H&SC Sections 13051 and 13054. STATE, in seeking said reimbursement pursuant to such request of LOCAL AGENCY, shall represent LOCAL AGENCY by following the procedures set forth in H&SC Section 13052. Any recovery of LOCAL AGENCY costs, less expenses, shall be paid or credited to LOCAL AGENCY, as directed by LOCAL AGENCY.
In all such instances, STATE shall give timely notice of the possible application of H&SC Sections 13051 and 13054 to the officer designated by LOCAL AGENCY.
5. PROPERTY PURCHASE AND ACCOUNTING
LOCAL AGENCY shall be responsible for all costs associated with property required by personnel to carry out this agreement. Employee uniform costs will be assessed to the LOCAL AGENCY through the agreement billing process. Personal Protective Equipment (PPE) costs shall be the responsibility of the LOCAL AGENCY. By mutual agreement, PPE meeting the minimum specifications established by the STATE may be purchased directly by the LOCAL AGENCY. Alternately, the STATE will supply all PPE and the LOCAL AGENCY will be billed for costs incurred.
All property provided by LOCAL AGENCY and by STATE for the purpose of providing fire protection services shall be marked and accounted for by the Unit Chief in such a manner as to conform to the regulations, if any, established by the parties for the segregation, care, and use of the respective properties.
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Contract No.: 4CA06351
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EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. PAYMENT FOR SERVICES
A. LOCAL AGENCY shall pay STATE actual cost for fire protection services pursuant to this agreement an amount not to exceed that set forth in Exhibit D, Schedule A for each fiscal year. STATE shall prepare an Exhibit D, Schedule A each year, which shall be the basis for payment for the entire fiscal year for which services are provided.
B. Any other funds designated by LOCAL AGENCY to be expended under the supervision of or for use by a Unit Chief for fire protection services shall be set forth in Exhibit D, Schedule C. This clause shall not limit the right of LOCAL AGENCY to make additional expenditures, whether under Exhibit D, Schedule C or otherwise.
C. STATE shall invoice LOCAL AGENCY for the cost of fire protection services on a quarterly basis as follows:
1) For actual services rendered by STATE during the period of July 1 through September 30, by an invoice filed with LOCAL AGENCY on or after December 10. 2) For actual services rendered by STATE during the period October 1 through December 31, by an invoice filed with LOCAL AGENCY on or after December 31. 3) For actual services rendered by STATE during the period January 1 through March 31, by an invoice filed with LOCAL AGENCY on or after March 31. 4) For the estimated cost of services during the period April 1 through June 30, by an invoice filed in advance with LOCAL AGENCY on or after March 1. 5) A final statement shall be filed with LOCAL AGENCY by October 1 following the close of the fiscal year, reconciling the payments made by LOCAL AGENCY with the cost of the actual services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.
6) All payments by LOCAL AGENCY shall be made within thirty (30) days of receipt of invoice from STATE, or within thirty (30) days after the filing dates specified above, whichever is later.
7) The STATE reserves the right to adjust the frequency of billing and payment to a monthly cycle with a thirty (30) day written notice to the LOCAL AGENCY when:
a. The Director predicts a cash flow shortage, or
b. When determined by the Region Chief, after consulting with the Unit Chief and the LOCAL AGENCY Contract Administrator, that the LOCAL AGENCY may not have the financial ability to support the contract at the contract level.
D. Invoices shall include actual or estimated costs as provided herein of salaries and employee benefits for those personnel employed, charges for operating expenses and equipment and the administrative charge in accordance with Exhibit D, Schedule A.
When "contractual rates" are indicated, the rate shall be based on an average salary plus all benefits. "Contractual rates" means an all-inclusive rate established in Exhibit D, Schedule A for total costs to STATE, per specified position, for 24-hour fire protection services during the period covered.
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E. STATE shall credit the LOCAL AGENCY, or cover behind at no cost, for the costs of Non-post (e.g. Fire Marshal, Training Officer, etc.) positions and equipment assigned to STATE responsibility fires or other STATE funded emergency incidents. The STATE shall notify the LOCAL AGENCY when this occurs.
2. COST OF OPERATING AND MAINTAINING EQUIPMENT AND PROPERTY The cost of maintaining, operating, and replacing any and all property and equipment, real or personal, furnished by the parties hereto for fire protection purposes, shall be borne by the party owning or furnishing such property or equipment unless otherwise provided for herein or by separate written agreement.
3. BUDGET CONTINGENCY CLAUSE
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein.
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.
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EXHIBIT C
GENERAL TERMS AND CONDITIONS
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. STATE will not commence performance until such approval has been obtained.
2. AMENDMENT: This agreement may be amended by mutual consent of LOCAL AGENCY and STATE. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
If during the term of this agreement LOCAL AGENCY shall desire a reduction in STATE civil service employees assigned to the organization provided for in Exhibit D, Schedule A, LOCAL AGENCY shall provide 120 days written notice of the requested reduction. Notification shall include the following: (1) The total amount of reduction; (2) The firm effective date of the reduction; and (3) The number of employees, by classification, affected by a reduction. If such notice is not provided, LOCAL AGENCY shall reimburse STATE for relocation costs incurred by STATE as a result of the reduction. Personnel reductions resulting solely from an increase in STATE employee salaries or STATE expenses occurring after signing this agreement and set forth in Exhibit D, Schedule A to this agreement shall not be subject to relocation expense reimbursement by LOCAL AGENCY.
If during the term of this agreement costs to LOCAL AGENCY set forth in any Exhibit D, Schedule A to this agreement increase and LOCAL AGENCY, in its sole discretion, determines it cannot meet such increase without reducing services provided by STATE, LOCAL AGENCY shall within one hundred twenty (120) days of receipt of such Schedule notify STATE and designate which adjustments shall be made to bring costs to the necessary level. If such designation is not received by STATE within the period specified, STATE shall reduce services in its sole discretion to permit continued operation within available funds.
3. ASSIGNMENT: This Agreement is not assignable by the LOCAL AGENCY either in whole or in part, without the consent of the STATE in the form of a formal written amendment.
4. EXTENSION OF AGREEMENT:
A. One year prior to the date of expiration of this agreement, LOCAL AGENCY shall give STATE written notice of whether LOCAL AGENCY will extend or enter into a new agreement with STATE for fire protection services and, if so, whether LOCAL AGENCY intends to change the level of fire protection services from that provided by this agreement. If this agreement is executed with less than one year remaining on the term of the agreement, LOCAL AGENCY shall provide this written notice at the time it signs the agreement and the one year notice requirement shall not apply.
B. If LOCAL AGENCY fails to provide the notice, as defined above in (A), STATE shall have the option to extend this agreement for a period of up to one year from the original termination date and to continue providing services at the same or reduced level as STATE determines would be appropriate during the extended period of this agreement. Six months prior to the date of expiration of this agreement, or any extension hereof, STATE shall give written notice to LOCAL AGENCY of any extension of this agreement and any change in the level of fire protection services STATE will provide during the extended period of this agreement.
Services provided and obligations incurred by STATE during an extended period shall be accepted by LOCAL AGENCY as services and obligations under the terms of this agreement.
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C. The cost of services provided by STATE during the extended period shall be based upon the amounts that would have been charged LOCAL AGENCY during the fiscal year in which the extended period falls had the agreement been extended pursuant hereto. Payment by LOCAL AGENCY for services rendered by STATE during the extended period shall be as provided in Exhibit B, Section 1, B of this agreement.
5. AUDIT: STATE, including the Department of General Services and the Bureau of State Audits, and LOCAL AGENCY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto, pertaining to the performance of this agreement. STATE and LOCAL AGENCY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated, and to allow the auditor(s) of the other party access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. STATE and LOCAL AGENCY agree to a similar right to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
6. INDEMNIFICATION: Each party, to the extent permitted by law, agrees to indemnify, defend and save harmless the other party, its officers, agents and employees from (1) any and all claims for economic losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm, or corporation furnishing or supplying work services, materials or supplies to that party and (2) from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by that party, in the performance of any activities of that party under this agreement, except where such injury or damage arose from the sole negligence or willful misconduct attributable to the other party or from acts not within the scope of duties to be performed pursuant to this agreement; and (3) each party shall be responsible for any and all claims that may arise from the behavior and/or performance of its respective employees during and in the course of their employment to this cooperative agreement.
7. DISPUTES: LOCAL AGENCY shall select and appoint a "Contract Administrator" who shall, under the supervision and direction of LOCAL AGENCY, be available for contract resolution or policy intervention with the STATE’s Region Chief when, upon determination by the designated STATE representative, the Unit Chief acting as LOCAL AGENCY’s Fire Chief under this agreement faces a situation in which a decision to serve the interest of LOCAL AGENCY has the potential to conflict with STATE interest or policy. Any dispute concerning a question of fact arising under the terms of this agreement which is not disposed of within a reasonable period of time by the LOCAL AGENCY and STATE employees normally responsible for the administration of this agreement shall be brought to the attention of the CAL FIRE Director or designee and the Chief Executive Officer (or designated representative) of the LOCAL AGENCY for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. STATE and LOCAL AGENCY agree to continue with the responsibilities under this Agreement during any dispute.
8. TERMINATION FOR CAUSE/CANCELLATION:
A. If LOCAL AGENCY fails to remit payments in accordance with any part of this agreement, STATE may terminate this agreement and all related services upon 60 days written notice to LOCAL AGENCY. Termination of this agreement does not relieve LOCAL AGENCY from providing STATE full compensation in accordance with terms of this agreement for services actually rendered by STATE pursuant to this agreement.
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B. This agreement may be cancelled at the option of either STATE or LOCAL AGENCY at any time during its term, with or without cause, on giving one year’s written notice to the other party. Either LOCAL AGENCY or STATE electing to cancel this agreement shall give one year’s written notice to the other party prior to cancellation.
9. INDEPENDENT CONTRACTOR: Unless otherwise provided in this agreement LOCAL AGENCY and the agents and employees of LOCAL AGENCY, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the STATE.
10. NON-DISCRIMINATION CLAUSE: During the performance of this agreement, LOCAL AGENCY shall be an equal opportunity employer and shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS) mental disability, medical condition (e.g.cancer), age (over 40), marital status, denial of family care leave, veteran status, sexual orientation, and sexual identity. LOCAL AGENCY shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. LOCAL AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. LOCAL AGENCY shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.
In addition, LOCAL AGENCY acknowledges that it has obligations relating to ethics, Equal Employment Opportunity (EEO), the Fire Fighter’s Bill of Rights Act (FFBOR), and the Peace Officer’s Bill of Rights Act (POBOR). LOCAL AGENCY shall ensure that its employees comply with all the legal obligations relating to these areas. LOCAL AGENCY shall ensure that its employees are provided appropriate training.
11. TIMELINESS: Time is of the essence in the performance of this agreement.
12. COMPENSATION: The consideration to be paid STATE, as provided herein, shall be in compensation for all of STATE’s expenses incurred in the performance hereof, including travel, per Diem, and taxes, unless otherwise expressly so provided.
13. GOVERNING LAW: This agreement is governed by and shall be interpreted in accordance with the laws of the State of California.
14. CHILD SUPPORT COMPLIANCE ACT: “For any Agreement in excess of $100,000, the LOCAL AGENCY acknowledges in accordance with Public Contract Code 7110, that:
A. The LOCAL AGENCY recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The LOCAL AGENCY, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.”
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15. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
16. COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY
ACT (HIPAA)
The STATE and LOCAL AGENCY have a responsibility to comply with the provisions of the 1996 Federal Health Insurance Portability and Accountability Act (HIPAA) and the 2001 State Health Insurance Portability and Accountability Implementation Act. HIPAA provisions become applicable once the association and relationships of the health care providers are determined by the LOCAL AGENCY. It is the LOCAL AGENCY’S responsibility to determine their status as a “covered entity” and the relationships of personnel as “health care providers”, “health care clearinghouse”, “hybrid entities”, business associates”, or “trading partners”. STATE personnel assigned to fill the LOCAL AGENCY’S positions within this Agreement, and their supervisors, may fall under the requirements of HIPAA based on the LOCAL AGENCY’S status. It is the LOCAL AGENCY’S responsibility to identify, notify, train, and provide all necessary policy and procedures to the STATE personnel that fall under HIPAA requirements so that they can comply with the required security and privacy standards of the act.
17. LIABILITY INSURANCE
The STATE and LOCAL AGENCY shall each provide proof of insurance in a form acceptable to the other party at no cost one to the other, to cover all services provided and use of local government facilities covered by this agreement. If LOCAL AGENCY is insured and/or self-insured in whole or in part for any losses, LOCAL AGENCY shall provide a completed Certification of Self Insurance (Exhibit D, Schedule E) or certificate of insurance, executed by a duly authorized officer of LOCAL AGENCY. Upon request of LOCAL AGENCY the STATE shall provide a letter from DGS, Office Risk and Insurance Management executed by a duly authorized officer of STATE. If commercially insured in whole or in part, a certificate of such coverage executed by the insurer or its authorized representative shall be provided.
Said commercial insurance or self-insurance coverage of the LOCAL AGENCY shall include the following:
A. Fire protection and emergency services - Any commercial insurance shall provide at least general liability for $5,000,000 combined single limit per occurrence.
B. Dispatch services – Any commercial insurance shall provide at least general liability for $1,000,000 combined single limit per occurrence.
C. The CAL FIRE, State of California, its officers, agents, employees, and servants are included as additional insured’s for purposes of this contract.
D. The STATE shall receive thirty (30) days prior written notice of any cancellation or change to the policy at the addresses listed on page 2 of this agreement.
18. WORKERS COMPENSATION: (only applies where local government employees/volunteers are supervised by CAL FIRE, as listed in Exhibit D Schedule C. STATE contract employees’ workers compensation is included as part of the contract personnel benefit rate).
A. Workers' Compensation and related benefits for those persons, whose use or employment is contemplated herein, shall be provided in the manner prescribed by California Labor Codes, State Interagency Agreements and other related laws, rules, insurance policies, collective bargaining agreements, and memorandums of understanding.
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B. The STATE Unit Chief administering the organization provided for in this agreement shall not use, dispatch or direct any non STATE employees, on any work which is deemed to be the responsibility of LOCAL AGENCY, unless and until LOCAL AGENCY provides for Workers' Compensation benefits at no cost to STATE. In the event STATE is held liable, in whole or in part, for the payment of any Worker's Compensation claim or award arising from the injury or death of any such worker, LOCAL AGENCY agrees to compensate STATE for the full amount of such liability.
C. The STATE /LOCAL AGENCY shall receive proof of Worker’s Compensation coverage and shall be notified of any cancellation and change of coverage at the addresses listed in Section 1.
19. CONFLICT OF INTEREST: LOCAL AGENCY needs to be aware of the following provisions regarding current or former state employees. If LOCAL AGENCY has any questions on the status of any person rendering services or involved with the Agreement, the STATE must be contacted immediately for clarification.
Current State Employees (Public Contract Code §10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.
Former State Employees (Public Contract Code §10411):
1) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. 2) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.
If LOCAL AGENCY violates any provisions of above paragraphs, such action by LOCAL AGENCY shall render this Agreement void. (Public Contract Code §10420) Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Public Contract Code §10430 (e))
20. LABOR CODE/WORKERS' COMPENSATION: LOCAL AGENCY needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and LOCAL AGENCY affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)
21. AMERICANS WITH DISABILITIES ACT: LOCAL AGENCY assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis
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of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
22. LOCAL AGENCY NAME CHANGE: An amendment is required to change the LOCAL AGENCY’S name as listed on this Agreement. Upon receipt of legal documentation of the name change the STATE will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.
23. RESOLUTION: A county, city, district, or other local public body must provide the STATE with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.
24. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the LOCAL AGENCY shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
25. AFFIRMATIVE ACTION. STATE certifies its compliance with applicable federal and State hiring requirements for persons with disabilities, and is deemed by LOCAL AGENCY to be in compliance with the provisions of LOCAL AGENCY’S Affirmative Action Program for Vendors.
26. DRUG AND ALCOHOL-FREE WORKPLACE. As a material condition of this Agreement, STATE agrees that it and its employees, while performing service for LOCAL AGENCY, on LOCAL AGENCY property, or while using LOCAL AGENCY equipment, shall comply with STATE’s Employee Rules of Conduct as they relate to the possession, use, or consumption of drugs and alcohol.
27. ZERO TOLERANCE FOR FRAUDULENT CONDUCT IN LOCAL AGENCY SERVICES.
STATE shall comply with any applicable “Zero Tolerance for Fraudulent Conduct in LOCAL AGENCY Services.” There shall be “Zero Tolerance” for fraud committed by contractors in the administration of LOCAL AGENCY programs and the provision of LOCAL AGENCY services.
Upon proven instances of fraud committed by the STATE in connection with performance under the Agreement, the Agreement may be terminated consistent with the termination for cause/cancellation term, Exhibit C, section 8, subsection B, of Cooperative Fire Programs Fire Protection Reimbursement Agreement, LG-1, between the California Department of Forestry and Fire Protection (CAL FIRE) and the LOCAL AGENCY.
28. CONFIDENTIAL INFORMATION. “Confidential information” means information designated by CAL FIRE and/or the LOCAL AGENCY disclosure of which is restricted, prohibited or privileged by State and federal law. Confidential Information includes, but is not limited to, information exempt from disclosure under the California Public Records Act (Government Code Sections 6250 et seq.) Confidential Information includes but is not limited to all records as defined in Government Code section 6252 as well as verbal communication of Confidential Information.
Any exchange of Confidential Information between parties shall not constitute a “waiver” of any exemption pursuant to Government Code section 6254.5
CAL FIRE and LOCAL AGENCY personnel allowed access to information designated as Confidential Information shall be limited to those persons with a demonstrable business need for such access. CAL FIRE and LOCAL AGENCY agree to provide a list of authorized personnel in writing as required by Government Code section 6254.5(e). CAL FIRE and the LOCAL
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AGENCY agree to take all necessary measures to protect Confidential Information and shall impose all the requirements of this Agreement on all of their respective officers, employees and agents with regards to access to the Confidential Information. A Party to this Contract who experiences a security breach involving Confidential Information covered by this Contract, agrees to promptly notify the other Party of such breach
29. ENTIRE AGREEMENT: This agreement contains the whole agreement between the Parties. It cancels and supersedes any previous agreement for the same or similar services.
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EXHIBIT D
ADDITIONAL PROVISIONS
EXCISE TAX: State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees' wages. STATE will pay any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this agreement. The STATE may pay any applicable sales and use tax imposed by another state.
Schedules
The following Schedules are included as part of this agreement (check boxes if they apply):
A. Fiscal Display, PRC 4142 AND/OR PRC 4144 - STATE provided LOCAL AGENCY funded fire protection services. STATE-owned vehicles shall be operated and maintained in accordance with policies of STATE at rates listed in Exhibit D, Schedule A.
B. STATE Funded Resource - A listing of personnel, crews and major facilities of the STATE overlapping or adjacent to the local agency area that may form a reciprocal part of this agreement.
C. LOCAL AGENCY Provided Local Funded Resources - A listing of services, personnel, equipment and expenses, which are paid directly by the local agency, but which are under the supervision of the Unit Chief.
D. LOCAL AGENCY Owned STATE Maintained Vehicles - Vehicle information pertaining to maintenance responsibilities and procedures for local agency-owned vehicles that may be a part of the agreement.
LOCAL AGENCY-owned firefighting vehicles shall meet and be maintained to meet minimum safety standards set forth in Title 49, Code of Federal Regulations; and Titles 8 and 13, California Code of Regulations.
LOCAL AGENCY-owned vehicles that are furnished to the STATE shall be maintained and operated in accordance to LOCAL AGENCY policies. In the event LOCAL AGENCY does not have such policies, LOCAL AGENCY-owned vehicles shall be maintained and operated in accordance with STATE policies. The cost of said vehicle maintenance and operation shall be at actual cost or at rates listed in Exhibit D, Schedule D.
Exhibit D, Schedule D is incorporated into this section if LOCAL AGENCY-owned vehicles listed in Exhibit D, Schedule D are to be operated, maintained, and repaired by STATE.
LOCAL AGENCY assumes full responsibility for all liabilities associated therewith in accordance with California Vehicle Code Sections 17000, 17001 et seq. STATE employees operating LOCAL AGENCY-owned vehicles shall be deemed employees of LOCAL AGENCY, as defined in Vehicle Code Section 17000. Except where LOCAL AGENCY would have no duty to indemnify STATE under Exhibit C, Section 6 for all LOCAL AGENCY-owned vehicles operated or used by employees of STATE under this agreement.
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LOCAL AGENCY employees, who are under the supervision of the Unit Chief and operating STATE-owned motor vehicles, as a part of the duties and in connection with fire protection and other emergency services, shall be deemed employees of STATE, as defined in Vehicle Code Section 17000 for acts or omissions in the use of such vehicles. Except where STATE would have no duty to indemnify LOCAL AGENCY under Exhibit C, Section 6.
E. Certification of Insurance - Provider Insurance Certification and/or proof of selfinsurance.
(LG1 REV. 01/2017)
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EXHIBIT D, SCHEDULE A
LOCAL FUNDED – STATE RESOURCES
FISCAL DISPLAY
PRC 4142
NAME OF LOCAL AGENCY: City of Atwater
CONTRACT NUMBER: 4CA06351
Index: 4200 PCA: 48120 Fiscal Year: 2023/24 to 2025/26
This is Schedule A of Cooperative Agreement originally dated July 1, 2023, by and between CAL FIRE of the State of California and LOCAL AGENCY.
(See Attached)
Unit: MMU
Agreement Total $17,335,220 4CA06351
PS 1 Total $5,414,867 PS 1 Total $5,685,610 PS 1 Total $5,969,890 OE 1 Total $84,014 OE 1 Total $88,214 OE 1 Total $92,625 TOTAL $5,498,880 TOTAL $5,773,824 TOTAL $6,062,515
Fiscal Year 24/25 (5%)
Contract Name: City of Atwater
Contract No.:
Page No.: 18
Fiscal Year 23/24 Fiscal Year 25/26 (5%)
Fiscal Year: 2023 Sub Total (+2%) $4,834,271
Index: 4200 Unit: MMU Admin $580,596
PCA 48120 Total $5,414,867 4CA06351
PRC: 4142
Comments Overtime Total: $140,270
Number of
Positions Classification/ad-ons (Pick From List) RET. Period Salary Months Salary
Rate Total Salary EDWC Rate EDWC Periods Total EDWC Salary Benefits FFI UI EDWC Benefits Total Salary &
EDWC
Total Position
Cost
0.2 Assistant Chief (Supervisory) - Deputy Chief POF 7-1-23-6-30-24 12 $10,928 $26,227 $0 12 $0 $24,987 $0 $0 $51,214 $55,772
0.2 Longevity Pay Differential - 7% POF 7-1-23-6-30-24 12 $0 $1,836 $0 $1,749 $0 $3,585
0.2 Assistant Chief Pay Differential POF 7-1-23-6-30-24 12 $208 $498 $0 $475 $0 $973 POF $0 $0 $0 $0 $0 $0
POF $0 $0 $0 $0 $0 $0
Overtime POF $0 $0 $0 $0
2.5 Battalion Chief (Nonsupervisory) POF 7-1-23-6-30-24 12 $7,301 $219,022 $4,363 12 $130,890 $208,662 $0 $77,264 $635,838 $673,669
2.5 Education Incentive Pay Differential POF 7-1-23-6-30-24 12 $150 $4,500 $0 $4,287 $0 $8,787
1.5 Hazmat Pay Differential POF 7-1-23-6-30-24 12 $150 $2,700 $0 $2,572 $0 $5,272 1 Longevity Pay Differential - 5% POF 7-1-23-6-30-24 12 $0 $4,380 $0 $4,173 $0 $8,554 POF $0 $0 $0 $0 $0 $0
Overtime POF $15,000 $0 $218 $0 $15,218
6 Fire Captain, Range A POF 7-1-23-6-30-24 12 $6,291 $452,936 $3,771 12 $271,512 $431,512 $0 $160,274 $1,316,233 $1,395,077 6 Education Incentive Pay Differential POF 7-1-23-6-30-24 12 $150 $10,800 $0 $10,289 $0 $21,089 2 Hazmat Pay Differential POF 7-1-23-6-30-24 12 $150 $3,600 $0 $3,430 $0 $7,030 POF $0 $0 $0 $0 $0 $0
POF $0 $0 $0 $0 $0 $0
Overtime POF $50,000 $0 $725 $0 $50,725
6 Fire Apparatus Engineer POF 7-1-23-6-30-24 12 $5,606 $403,630 $3,369 12 $242,568 $384,538 $0 $143,188 $1,173,924 $1,235,593 6 Education Incentive Pay Differential POF 7-1-23-6-30-24 12 $150 $10,800 $0 $10,289 $0 $21,089 POF $0 $0 $0 $0 $0 $0
POF $0 $0 $0 $0 $0 $0
POF $0 $0 $0 $0 $0 $0
Overtime POF $40,000 $0 $580 $0 $40,580
6 Fire Fighter II POF 7-1-23-6-30-24 12 $5,054 $363,884 $3,045 12 $219,240 $346,672 $0 $129,417 $1,059,214 $1,089,649 POF $0 $0 $0 $0 $0 $0
POF $0 $0 $0 $0 $0 $0
POF $0 $0 $0 $0 $0 $0
POF $0 $0 $0 $0 $0 $0
Overtime POF $30,000 $0 $435 $0 $30,435
1.5 Communications Operator, Range A SAF 7-1-23-6-30-24 12 $5,633 $101,394 $0 0 $0 $68,238 $0 $0 $169,632 $172,676 SAF $0 $0 $0 $0 $0 $0
SAF $0 $0 $0 $0 $0 $0
SAF $0 $0 $0 $0 $0 $0
SAF $0 $0 $0 $0 $0 $0
Overtime SAF $3,000 $0 $44 $0 $3,044
0.2 Personnel Specialist MIS 7-1-23-6-30-24 12 $5,655 $13,572 $0 0 $0 $11,196 $0 $0 $24,768 $26,006
0.2 Longevity Pay Differential - 5% MIS 7-1-23-6-30-24 12 $0 $679 $0 $560 $0 $1,238 MIS $0 $0 $0 $0 $0 $0
MIS $0 $0 $0 $0 $0 $0
MIS $0 $0 $0 $0 $0 $0
Overtime MIS $0 $0 $0 $0 $0
1 Office Technician MIS 7-1-23-6-30-24 12 $4,145 $49,740 $0 0 $0 $41,031 $0 $0 $90,771 $91,040 MIS $0 $0 $0 $0 $0 $0
MIS $0 $0 $0 $0 $0 $0
MIS $0 $0 $0 $0 $0 $0
MIS $0 $0 $0 $0 $0 $0
Overtime MIS $250 $0 $19 $0 $269
This is a Schedule A - 4142 of the Cooperative Agreement, dated July 1, 2023 between The City of Atwater and The California Department of Forestry and Fire Protection (CAL FIRE) Contract Name: City of Atwater
Contract No.:
Page No.: 19
CAL FIRE Unit Chief
CAL FIRE Region Chief
Mike van Loben Sels
Dave Fulcher
Fiscal Year: 2023 $639
Index: 4200 $75,005
PCA: 48120 $9,008
PRC: 4142 $84,014 20
Comments
1.45%
Category (Pick from List) Details Number Months Rate Sub-Total Uniform Benefits Total UNIFORM ALLOWANCE FOR BU8 20.70 12.00 $178 $ 44,091 $ 44,730 639 $ UNIFORM ALLOWANCE FOR COMM OP 1.50 12.00 $104 $ 1,875 0 $ 1,875 GENERAL EXPENSE PPE 1.00 1.00 $8000 $ 8,000 0 $ 8,000
UTILITIES 1.00 1.00 $5000 $ 5,000 0 $ 5,000
COMMUNICATIONS 1.00 1.00 $4000 $ 4,000 0 $ 4,000
OTHER ITEMS OF EXPENSE Telephones 1.00 12.00 $200 $ 2,400 0 $ 2,400 TRAINING 1.00 1.00 $9000 $ 9,000 0 $ 9,000
$ - 0 $ -
$ - 0 $ -
$ - 0 $ -
$ - 0 $ -
$ - 0 $ -
$ - 0 $ -
$ - 0 $ -
$ - 0 $ -
$ - 0 $ -
$ - 0 $ -
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$ - 0 $ -
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4CA06351
City of Atwater
Total Page No.:
This is a Schedule A - 4142 of the Cooperative Agreement, dated July 1, 2023 between The City of Atwater and The California Department of Forestry and Fire Protection (CAL FIRE) Uniform Benefits Contract Name:
Sub Total
Admin Contract No.:
(LG1 REV. 01/2017)
Contractor Name: City of Atwater
Contract No: 4CA06351
Page No.: 21
EXHIBIT D, SCHEDULE B
STATE FUNDED RESOURCES
NAME OF LOCAL AGENCY:City of Atwater
This is Schedule B of Cooperative Agreement originally dated July 1, 2023, by and between CAL FIRE of the State of California and LOCAL AGENCY.
FISCAL YEAR: 2023/24 to 2025/26
(See Attached)
Contractor Name: City of Atwater
Contract No.: 4CA06351
Page No: 22
EXHIBIT D, SCHEDULE B
STATE FUNDED RESOURCES
MADERA-MARIPOSA-MERCED UNIT
Administration:
Unit Chief (1)
Deputy Chief (1)
Division Chief Operations (1)
Division Chief Camp Administrator/ Operations (1)
Division Chief Management Services (1)
Battalion Chief Fire Prevention (2)
Battalion Chief Training (1)
Battalion Chief Emergency Command Center (1)
Battalion Chief Operations (4.5)
Forester (1)
Forester II (1)
Fire Captain Fire Prevention/ Pre-fire Management (4)
Fire Captain Emergency Command Center (3)
Forestry Equipment Manager (1)
Heavy Equipment Mechanic (2)
Forestry Logistics Officer (1)
Clerical Positions (5)
Fire Control – Year Long: Fire Control – Seasonal:
Fire Captain - Crew (10) Fire Captain – Station (3)
Fire Captain - Stations (24) Fire Apparatus Engineers (6) Fire Apparatus Engineers (12) Fire Fighters (85)
Heavy Fire Equipment Operators (6)
(LG1 REV. 01/2017)
Contractor Name: City of Atwater
Contract No: 4CA06351
Page No.: 23
EXHIBIT D, SCHEDULE C
LOCAL FUNDED LOCAL RESOURCES
ASSIGNED TO THE CAL FIRE UNIT
NAME OF LOCAL AGENCY:City of Atwater
This is Schedule C of Cooperative Agreement originally dated July 1, 2023, by and between CAL FIRE of the State of California and LOCAL AGENCY.
FISCAL YEAR: 2023/24 to 2025/26
(See Attached)
Contractor Name: City of Atwater
Contract No:4CA06351
Page No 24
(LG1 REV. 01/2017)
EXHIBIT D, SCHEDULE C
LOCAL FUNDED LOCAL RESOURCES
ASSIGNED TO THE CAL FIRE UNIT
Fire Stations:
Atwater City Fire Station 41
Atwater City Fire Station 42
Equipment:
1 – Sedan
2000 Crown Victoria (A-41, soon to be retired)
6 – Pick ups
2023 Chevy 2500 (Soon to be B-14)
2023 Chevy 2500 (Soon to be B-24)
2017 Chevy 2500 (Soon to be U-41)
2017 Chevy 2500 (Soon to be U-42)
2005 Ford F250 (Soon to be retired or used in another department) 1990 Chevy 1500 (Soon to be retired)
4 – Engines
1990 Spartan (Out of Service)
1999 Spartan (E-241)
2010 Ferrara (E-42)
2020 Rosenbauer (E-41)
1 – Ladder Truck
2014 Rosenbauer (T-42)
1 – Prevention Trailer
1 – Rehab/Air Trailer
(LG1 REV. 01/2017)
Contractor Name: City of Atwater
Contract No: 4CA06351
Page No.: 25
EXHIBIT D, SCHEDULE E
This is Schedule E of Cooperative Agreement originally dated July 1, 2023, by and between the CAL FIRE of the State of California and LOCAL AGENCY
NAME OF LOCAL AGENCY:City of Atwater
The CAL FIRE, State of California and its officers, agents, employees, and servants are included as additional insured for the purposes of this contract. The State shall receive thirty (30) days prior written notice of any cancellation or change to the policy at the addresses listed in LG1,
FISCAL YEAR: 2023/24 to 2025/26
SELF-INSURANCE CERTIFICATION BY LOCAL AGENCY FOR
TORT LIABILITY
This is to certify that LOCAL AGENCY has elected to be self-insured under the self-insurance provision provided in Exhibit C, Section 17.
By:
Signature Printed Name
Title Date
SELF-INSURANCE CERTIFICATION BY LOCAL AGENCY
FOR
WORKER'S COMPENSATION BENEFITS
This is to certify that LOCAL AGENCY has elected to be self-insured for Workers' Compensation benefits which comply with Labor Code Section 3700 as provided in Exhibit C, Section 18.
By:
Signature Printed Name
Title Date
SELF-INSURANCE CERTIFICATION BY LOCAL AGENCY
FOR
LOCAL AGENCY-OWNED VEHICLES
This is to certify that LOCAL AGENCY has elected to be self-insured for local agency-owned vehicles under the self-insurance provision provided in Exhibit D, Schedule D.
By:
Signature Printed Name
Title Date
Contractor Name: City of Atwater
Contract No.: 4CA06351
Page No: 26
EXHIBIT E
DESCRIPTION OF OTHER SERVICES (PAGE 1)
NAME OF LOCAL AGENCY: City of Atwater
This is a description of lead positions within the Schedule A Cooperative Agreement originally dated July 1, 2023 by and between CAL FIRE of the State of California and City of Atwater.
FISCAL YEAR: 2023/2024 to 2025/2026
Administration:
Division Chief:
Supervise the Battalion Chiefs and manage routine administration affecting the Division.
Attend City Council and other routine meetings as requested by the Battalion Chief and/or City Manager. Maintain a good working relationship with the City Manager, Chief of Police, Mayor and City Council members to ensure cooperative fire protection. Act on behalf of the Battalion Chief in their absence, for meetings, presentations or as requested.
Battalion Chief/Operations:
Attend weekly Staff Meetings, draft City Council reports and review fire code changes as required. Attend City Council and Public Safety Meetings and present staff reports as required. Attend the Fourth of July, Fall Festival meetings and other special events as required. Meet with School Officials, Developers, and Architects for fire code inquiries.
Approve plans as necessary. Manage reserve and Community Emergency Response Team (CERT) Program. Work with Office of Emergency Services and Merced County on grants, training and safety issues, including OES Emergency Operations Plan, and provide training and exercises to City staff as required. Respond to emergency incidents after hours and weekends when requested, including but not limited to, structure fires, Hazardous Materials, major/multiple injury vehicle accidents, and mass casualty incidents. Oversee Annual Certification testing of SCBA, air compressor, ladders, hose, rescue equipment and other fire department related testing procedures required by local, state and federal law, including Semi-Annual Flow testing and flushing for hydrants. Represent the City of Atwater Fire Department in local, state and federal activities, such as Merced County Area Chief Meetings, M4C, Merced County OES Exercises and other related duties. Coordinate grant funding request with City Grants Manager. Assist with other Departments in a cohesive manner.
Atwater City Stations will be staffed at a minimum of 3-person staffing, 7 days per week, 24 hours per day.
Contractor Name: City of Atwater
Contract No.: 4CA06351
Page No.: 27
EXHIBIT E
DESCRIPTION OF OTHER SERVICES (PAGE 2)
Prevention:
Battalion Chief - Fire Marshal Officer
Attend weekly Staff Meetings, draft City Council reports and review fire code changes as required. Attend City Council and Public Safety Meetings and present staff reports as required. Attend the Fourth of July, Fall Festival meetings and other special events as required. Meet with School Officials, Developers, and Architects for fire code inquiries.
Approve plans as necessary. Manage Business and Apartment Building Inspection Program.
Maintain inspections records. Coordinate inspection records with finance for appropriate billing. Support schools and local service groups request for fire safety presentations.
Manage Weed abatement Program, Fireworks booth, and Safe & Sane Program. Coordinate Safety trailer presentations for the Fourth of July, Fall Festival, and other requested events.
Participate in the Every “15” Minutes program, drug store program, and seasonal PSA’s as required. Coordinate cooling centers with other local agencies. Provide information as needed for the City Newsletter. (In the absence of a Fire Marshal Officer, the Battalion Chief is responsible for ensuring these duties are completed in a timely manner.) Training:
Fire Captains
Coordinate CPR/First Aid training to Atwater City employees. Provide Incident Action Planning for all city sponsored events. Manage the Reserve Firefighter Training Program.
CITY COUNCIL
AGENDA REPORT
MEETING
DATE:
June 12, 2023
TO: Mayor and City Council
FROM: Justin Vinson, Public Works Director
PREPARED
BY:
Ana Jaramillo, Executive Assistant
SUBJECT: Waiving the first reading, by title only, and introducing an ordinance Amending section 8.16.260 “Solid Waste, Recyclables, and Organic Waste Collection,” of chapter 8 “Health and Safety” of the Atwater Municipal Code (Public Works Director Vinson)
RECOMMENDED COUNCIL ACTION
Motion to waive the first reading, by title only and introduce Ordinance No. CS 1063 amending Chapter 8.16.260 “Solid Waste, Recyclables, and Organic Waste Collection,” of the Atwater Municipal Code; or,
Motion to approve staff’s recommendation as presented.
I. BACKGROUND/ANALYSIS:
The City of Atwater contracted with Mid Valley Disposal (MVD) starting July 1, 2023 for Residential, Commercial Garbage, Recyclable Material and Organic Waste Collection.
The City would like to amend Chapter 8 known as "Health and Safety" of the Atwater Municipal Code to reflect the services that will be provided to single family residential homes starting July 1, 2023.
Chapter 8.16.260 of the Atwater Municipal Code (AMC) states they City has a "twocontainer” service for residential services however starting July 1, 2023 the services provided by new hauler will be a “three-container” service for residential collection. The three containers are as followed; organic waste, including but not limited to green waste in green container, recyclable materials in the blue container, and all other solid waste in the black container.
II. FISCAL IMPACTS:
No negative fiscal impacts are anticipated with the approval of this item. This item has been reviewed by the Finance Department.
III. LEGAL REVIEW:
CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Tyler Button
John Cale Brian Raymond
Agenda Report - Page 2
This item has been reviewed by the City Attorney.
IV. EXISTING POLICY:
The ordinance will amend Section 8.16.260. The draft ordinance will not conflict with any policies of the General Plan or other City policies or guidelines.
V. ALTERNATIVES:
VI. INTERDEPARTMENTAL COORDINATION:
This item has been reviewed by all departments.
VII. PUBLIC PARTICIPATION:
The public will have the opportunity to provide comments on this item prior to City Council action.
VIII. ENVIRONMENTAL REVIEW:
Pursuant to the California Environmental Quality Act (CEQA), the project is exempt under section 15061(b)(3), the “Common Sense” Exemption, which states “the activity is covered by a common-sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” IX. STEPS FOLLOWING APPROVAL:
The second reading and adoption of the ordinance will be scheduled for the next regular City Council meeting.
Submitted by:
Justin Vinson, Public Works Director
Approved by:
Lori Waterman, City Manager
Attachments:
1. Atwater - Ordinance Amending Section 8.16.260 Solid Waste Recyclables and Organic Waste Collection-c1 (002)
Agenda Report - Page 3
ORDINANCE NO. CS 1063
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ATWATER AMENDING SECTION
8.16.260 OF CHAPTER 8.16, “SOLID WASTE,
RECYCLABLES, AND ORGANIC WASTE
COLLECTION,” OF THE ATWATER MUNICIPAL
CODE
WHEREAS, on March 28, 2022, the City of Atwater adopted Ordinance No. 1047, amending Chapter 8.16, “Solid Waste, Recyclables, and Organic Waste Collection,” of the Atwater Municipal Code in its entirety; and,
WHEREAS, the City of Atwater desires to amend Section 8.16.260 of the Atwater Municipal Code in order to reflect services provided to single family residential homes starting July 1, 2023; and,
NOW, THEREFORE, be it ordained by the City Council of the City of Atwater as follows:
SECTION 1: The City Council of the City of Atwater does hereby amend 8.16.260 of the Atwater Municipal Code to read as follows (deletions are marked in strikethrough, and additions are marked in underline):
“8.16.260 Requirements for single-family generators.
A. Prior to the construction and operation by County of a designated source separated organic waste facility, single-family generators shall comply with the following requirements:
1. Subscribe to the City's three-container two-container residential collection services. The City shall have the right to review the number and size of a Generator's Containers to evaluate adequacy of capacity provided for each type of collection service for proper separation and containment of materials; and singlefamily generators shall adjust their service level for their Collection services as requested by the City. Generators may additionally manage their organic waste by preventing or reducing their organic waste, managing organic waste through backyard residential composting, and/or using a community composting site.
CITY COUNCIL
OF THE
CITY OF ATWATER
2. Participate in the City's three-container two-container residential collection services by placing source separated green waste into the green container, source separated recyclable materials in the blue container, and all other solid waste into the black container.
B. Only after a designated source separated organic waste facility has been constructed by County and is operational, shall single-family generators comply with the following requirements:
1. Subscribe to the City's three-container two-container residential collection services. The City shall have the right to review the number and size of a Generator's Containers to evaluate adequacy of capacity provided for each type of collection service for proper separation and containment of materials; and singlefamily generators shall adjust their service level for their Collection services as requested by the City. Generators may additionally manage their organic waste by preventing or reducing their organic waste, managing organic waste through backyard residential composting, and/or using a community composting site.
2. Participate in the City's three-container two-container residential collection services by placing source separated organic waste, including but not limited to green waste, into the green container, source separated recyclable materials in the blue container, and all other solid waste into the black container.” SECTION 2: EFFECTIVE DATE. This Ordinance shall take effect and be in full force thirty (30) days after its adoption.
Section 3: SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstances is held invalid, unenforceable, or unconstitutional by a court of competent jurisdiction, such invalidity, unenforceability, or unconstitutionality shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision(s) or application(s), and to this end the provisions of this Ordinance are severable. This City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed, and the balance of the Ordinance be enforced.
SECTION 3: CEQA. Approval of the amendments in this Ordinance is exempt from further environmental review under the “common sense exception” in California Environmental Quality Act (“CEQA”) Guidelines section 15061(b)(3), which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. As the Ordinance merely clarifies the type of service provided to residential single family generators, it can be seen with certainty that there is no possibility that this Ordinance will have a significant effect on the environment.
SECTION 4: PUBLICATION. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Atwater, pursuant to all legal requirements.
INTRODUCED:
ADOPTED:
AYES:
NOES:
ABSENT:
APPROVED:
MIKE NELSON, MAYOR
ATTEST:
KORY J. BILLINGS, CITY CLERK
CITY COUNCIL
AGENDA REPORT
MEETING
DATE:
June 12, 2023
TO: Mayor and City Council
FROM: Justin Vinson, Public Works Director
PREPARED
BY:
Ana Jaramillo, Executive Assistant
SUBJECT: Set Public Hearing Date for New Solid Waste Rates and Rate Adjustment (Public Works Director Vinson)
RECOMMENDED COUNCIL ACTION
Motion to approve setting the public hearing date of August 14, 2023, for the proposed new solid waste rates and rate adjustments; or
Motion to approve staff's recommendation as presented.
I. BACKGROUND/ANALYSIS:
Over the past several years, the state legislature has passed a number of legislative mandates, most notably; AB341 in 2011; AB1826 in 2014; and SB1383. These mandates have effectively required changes to the collection and processing of municipal solid waste, and more particularly to separate and recycle organics. These have been unfunded mandates, leaving jurisdictions to have to raise rates to cover the added expenses resulting from the state mandates.
At the regular council meeting of April 26, 2021, Willdan Financial Services of Temecula, California was awarded a Professional Service Agreement for a Sanitation Service Rate Study. Thereafter, at the city council meeting of February 27,2023, the term of the agreement was extended to December 31, 2023. Willdan Financial Services has completed the rate study. A presentation given by Willdan Financial Services Team will follow.
During the rate study, Wildan Financial Services and city staff looked at the available fund balance, revenue, rates from Mid-Valley Disposal, and expenses to assist with setting the new rates. Due to a healthy fund balance, staff and Wildan are proposing a two-year phased increase for customers to soften the increase in the sanitation rates.
There is enough fund balance to split the increase into two years and still have enough reserve funds, but not enough reserve funds to split the increase into three or more years.
CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Tyler Button
John Cale Brian Raymond
Agenda Report - Page 2
Any rate adjustment requires a Proposition 218 process, which includes a public hearing. Staff has prepared respective draft Notices of Public Hearing Regarding Proposed Sanitation Rate Adjustments reflecting the rate adjustments presented in today's presentation. This notice states that adjustments through 2028 are also proposed as part of the rate adjustment, based upon a review of historical trends and the City's projections of future increases for certain expenses. Copies of the respective draft notices are attached.
II. FISCAL IMPACTS:
The estimated cost to produce and mail the notices to all customers is approximately $6,000. There is sufficient funding available in the Fiscal Year 2022-2023 Budget, Sanitation Fund, Sanitation, Professional Services Account No. 6020.5059.3030.
This item has been reviewed by the Finance Department.
III. LEGAL REVIEW:
This item has been reviewed by the City Attorney's Office.
IV. EXISTING POLICY:
This item is consistent with goal number three (3) of the City's Strategic Plan: to Promote Transparency through communication.
V. ALTERNATIVES:
The City Council could decide to not set the public hearing date, delay the public hearing date, or provide alternate direction. This is not recommended as, it would likely increase costs. Council could also decide not to include an annual CPI adjustment in the proposed rate adjustments. This is also not recommended, as the negotiated rates includes these adjustments would continue through FY 2033/2034. In addition, delaying the process may impact the City;s ability to meet its regulatory requirements, as well as negatively impact revenues needed to offset the ever-increasing costs of providing these vital services.
VI. INTERDEPARTMENTAL COORDINATION:
This item has been reviewed by all departments.
VII. PUBLIC PARTICIPATION:
The public will have an opportunity to provide comments on this item prior to City Council action.
VIII. ENVIRONMENTAL REVIEW:
This item is not a project under the California Environmental Quality Act (CEQA) as this activity does not cause either direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to Public Resources Code Section 21065.
IX. STEPS FOLLOWING APPROVAL:
Staff will produce and mail the Prop 218 notices to all customers.
Agenda Report - Page 3
Submitted by:
Justin Vinson, Public Works Director
Approved by:
Lori Waterman, City Manager
Attachments:
1. Atwater Prop 218 Solid Waste Rate Notice v3 - 06.07.23 Final
2. Atwater- Draft Rate Santiation Study Report 06_07_23
CITY OF ATWATER
NOTICE TO PROPERTY OWNERS OF PUBLIC HEARING
REGARDING PROPOSED CHANGES TO SOLID WASTE RATES
Hearing Date & Time: August 14, 2023, 6:00 PM
Hearing Location: Atwater City Hall, City Council Chambers 750 Bellevue Road, Atwater, CA 95301
Why are you receiving this notice?
The City of Atwater (City) is mailing this notice to you because you are a solid waste customer or are the owner of record of a property that receives solid waste disposal service. This notice is being provided pursuant to California Constitution Article XIIID (also known as “Proposition 218”) in an abundance of caution in the interest of transparency and without conceding the applicability of Proposition 218 to privately provided solid waste service. This notice describes proposed changes to the solid waste rates and gives information about a public hearing to be held on August 14, 2023, at the City Council Chambers, 750 Bellevue Road, Atwater, CA 95301. If adopted, the proposed rates for solid waste service will be in effect beginning September 1, 2023.
What do solid waste rates fund?
The City contracts with Mid-Valley Disposal (MVD) to provide solid waste collection and disposal services. MVD is a local, privately owned recycling and waste management company. Solid waste rates are set in accordance with the City’s agreement with MVD, and the City adds a percentage to recover the City’s overhead and administrative costs and other permissible fees and charges. Monthly solid waste rates charged to customers are the primary source of revenue to provide this service and are used solely for this purpose. Solid waste rate revenue provides funding to pay for removal, processing, transfer, and disposal of solid waste, recyclables, and organic material such as food waste, as well as maintenance of reserve funds to be used in the event of unforeseen events or costs. Solid waste rates have not increased since 2018.
Why are rate changes needed?
Like most costs, those associated with solid waste increase over time. MVD has increased the rates it charges to the City in accordance with its agreement due to several factors. First, changes in the markets for recyclables have resulted in local recyclable material processors substantially increasing pricing and quality expectations. As a result, many municipal curbside recycling programs in other parts of the country have been cancelled or drastically reduced as they have become too expensive to sustain. Program cancellation is not a viable option in California due to State diversion mandates, so MVD has included provision for these increased costs in its contract with the City.
In addition, Senate Bill (SB) 1383 (short-lived climate pollutants) requires the City to implement new residential and commercial services for the collection of organic material such as food waste, which will come with considerable additional costs. To provide for the ongoing viability of current operations and fund the additional SB 1383 residential and commercial services, rate increases are necessary. Under State law SB 1383, California cities must implement universal organic waste recycling programs for all customers on or before January 1, 2022. Organic waste primarily includes landscape and green waste, food scraps, non-hazardous wood waste, and food soiled paper products. The goal of the regulations is to reduce methane emissions from landfills by diverting organic material.
How the rates are determined and how they work
The initial rate increases for solid waste collection services are proposed to become effective on September 1, 2023.
Annual rate adjustments shall become effective on July 1 of each of the subsequent four years (2025 to 2028). It is proposed that solid waste rates in 2024 to 2028 will increase to keep pace with the projected cost of services provided by MVD as well as administrative costs incurred by the City.
New solid waste rates
The City is proposing to implement new solid waste rates as a series of annual adjustments starting on September 1, 2023, and then each July 1 thereafter, until July 2028. The following table summarizes the proposed solid waste rates, which will go into effect and remain in effect until superseded by Council action.
Proposed Monthly Solid Waste Rates
September 1, 2023 – July 1, 2028
Description Rate
Code Existing 2024 2025 2026 2027 2028
Residential
Residential Curb 96 Gal. Toter GA01 $32.11 $38.53 $46.24 $48.65 $51.19 $53.87 Sr. Citizen/HC Curb 96 Toter GA02 $29.00 $36.62 $46.24 $48.65 $51.19 $53.87 Sr. Citizen/ HC Bkyd 96 Toter GA03 $36.26 $40.95 $46.24 $48.65 $51.19 $53.87 Residential Curb 64 Gal. Toter GA04 $30.14 $36.60 $44.46 $46.78 $49.22 $51.80 Sr. Citizen/ HC Curb 64 Gal. Toter GA05 $27.03 $34.66 $44.46 $46.78 $49.22 $51.80 Sr. Citizen/ HC Bkyd 64 Gal. Toter GA06 $33.96 $38.85 $44.46 $46.78 $49.22 $51.80 Residential Curb Extra 96 Gal. Toter GA07 $23.92 $22.49 $21.15 $22.30 $23.52 $24.82 Commercial
Commercial-Curb 96 Gal. Toter GA20 $24.48 $36.45 $54.26 $57.07 $60.03 $63.15 BFI Bin (1 yd)-1 pick-up GB11 $56.82 $82.35 $119.36 $125.43 $131.81 $138.52 BFI Bin (1yd)-2 pick-ups GB12 $90.11 $130.80 $189.87 $199.46 $209.54 $220.14 BFI Bin (1yd)-3 pick-ups GB13 $123.43 $179.28 $260.39 $273.51 $287.29 $301.77 BFI Bin (1yd)-4 pick-ups GB14 $0.00 $315.25 $330.91 $347.55 $365.03 $383.40 BFI Bin (1yd)-5 pick-ups GB15 $189.99 $276.16 $401.42 $421.59 $442.78 $465.04 BFI Bin (3yd)-1 pick-up GB31 $127.35 $174.35 $238.69 $250.73 $263.37 $276.66 BFI Bin (3yd)-2 pick-ups GB32 $227.25 $302.03 $401.42 $421.59 $442.78 $465.04 BFI Bin (3yd)-3 pick-ups GB33 $327.17 $429.62 $564.15 $592.46 $622.19 $653.42 BFI Bin (3yd)-4 pick-ups GB34 $0.00 $692.37 $726.88 $763.32 $801.60 $841.80 BFI Bin (3yd)- 5 pick-ups GB35 $526.98 $684.69 $889.61 $934.19 $981.01 $1,030.17 BFI Bin (5 yd)-1 pick-up GB51 $0.00 $377.24 $396.00 $415.89 $436.80 $458.75 Shared BFI Bin (5yd)-Las Casitas GB53 $66.86 $237.95 $846.81 $889.25 $933.82 $980.63 BFI Bin (6yd)-1 pick-up GB61 $239.00 $307.64 $396.00 $415.89 $436.80 $458.75 BFI Bin (6yd)- 2 pick-ups GB62 $438.82 $526.23 $631.05 $662.70 $695.94 $730.86 BFI Bin (6yd)- 3 pick-ups GB63 $638.64 $735.40 $846.81 $889.25 $933.82 $980.63 BFI Bin (6yd)- 4 pick-ups GB64 $838.46 $916.74 $1,002.32 $1,052.53 $1,105.27 $1,160.65 BFI Bin (6yd)- 5 pick-ups GB65 $1,038.28 $1,083.79 $1,131.29 $1,187.95 $1,247.46 $1,309.95 Cannery Extra Pickup-SunGarden Gangi GB80 $266.43 $324.82 $396.00 $415.89 $436.80 $458.75 BFI Bin (8yd)-1 pick-up GB81 $309.52 $350.10 $396.00 $415.89 $436.80 $458.75 BFI Bin (8yd)-2 pick-ups GB82 $575.95 $602.87 $631.05 $662.70 $695.94 $730.86 Owned Bin (1yd)-1 pick-up GO11 $33.31 $63.06 $119.36 $125.43 $131.81 $138.52 Owned Bin (1yd)-2 pick-ups GO12 $66.61 $112.46 $189.87 $199.46 $209.54 $220.14 Owned Bin (2yd)-1 pick-up GO21 $66.61 $110.84 $184.45 $193.77 $203.57 $213.86 Owned Bin (2yd)-2 pick-ups GO22 $133.21 $204.72 $314.63 $330.46 $347.09 $364.56 Owned Bin (3yd)-1 pick-up GO31 $99.92 $154.44 $238.69 $250.73 $263.37 $276.66 Owned Bin (3yd)-2 pick-ups GO32 $199.82 $283.22 $401.42 $421.59 $442.78 $465.04 Owned Bin (3yd)-3 pick-ups GO33 $299.74 $411.22 $564.15 $592.46 $622.19 $653.42 Owned Bin (4yd)-1 pick-up GO41 $133.21 $195.70 $287.51 $301.98 $317.19 $333.17 Owned Bin ( 4yd)-2 pick-ups GO42 $266.43 $344.49 $445.42 $467.79 $491.28 $515.97 Owned Bin (4yd)-5 pick-ups GO45 $666.06 $787.04 $929.99 $976.59 $1,025.53 $1,076.92 Owned Bin (5yd)-1 pick-up GO51 $166.53 $256.80 $396.00 $415.89 $436.80 $458.75 Owned Bin (5yd)-2 pick-ups GO52 $333.03 $458.43 $631.05 $662.70 $695.94 $730.86 Owned Bin (5yd)-3 pick-ups GO53 $499.56 $650.41 $846.81 $889.25 $933.82 $980.63 Shared BFI Bin (3yd)-722-730 Cedar GO55 $832.59 $970.52 $1,131.29 $1,187.95 $1,247.46 $1,309.95 Shared BFI Bin (3yd)-2248-2260 Olive GO62 $399.64 $502.19 $631.05 $662.70 $695.94 $730.86 Shared BFI Bin(6YD)-2850-74 Determine GO65 $999.10 $1,063.14 $1,131.29 $1,187.95 $1,247.46 $1,309.95 Temporary Container Delivery GO82 $532.85 $579.87 $631.05 $662.70 $695.94 $730.86 Temporary Container Disposal GO83 $799.28 $822.70 $846.81 $889.25 $933.82 $980.63 Shared Owner Bin-Park Manor
(O32X2&O42) GS31 $63.66 $123.27 $238.69 $250.73 $263.37 $276.66
How do you file a protest or participate in the public hearing? The City will consider new solid waste rates at a Public Hearing on Monday, August 14, 2023, at 6:00 p.m. at the Atwater City Council Chambers, 750 Bellevue Road, Atwater, CA 95301. You are invited to present oral or written testimony at the Public Hearing. Any owner or customer of record of a parcel subject to the proposed rates, or tenant directly liable for payment of the solid waste rates, may submit a written protest against the proposed rate revisions. If written protests are filed for a majority of the affected parcels, the proposed rate revisions will not be adopted.
In order for a written protest to be counted, it must include the following: a statement indicating that the identified property owner or customer of record is in opposition to the proposed solid waste rate changes; the street address or Assessor's Parcel Number (APN) for the parcel(s) with respect to which the protest is made; and the name and signature of the owner or customer.
Protests may be mailed or hand delivered to the City Clerk at 750 Bellevue Road, Atwater, CA 95301 prior to 4:00 p.m. on August 14, 2023, or hand delivered to the City Clerk at the Public Hearing on August 14, 2023. To be counted, a signed written protest must be received by the City Clerk before the conclusion of the Public Hearing. Protests submitted via email or other electronic means will not be accepted. Please identify on the front of the envelope for any written protest, whether mailed or submitted in person to the City Clerk, that the enclosed protest is for the Public Hearing on the Proposed Rate Changes – Solid Waste.
The City Council will hear and consider all written and oral protests related to the proposed rate changes at the Public Hearing. Oral comments at the Public Hearing will not qualify as formal protests unless accompanied by a written protest.
Upon the conclusion of the Public Hearing, there will be no more written protests accepted and no more testimony taken, and the City Council will consider adoption of the proposed rates for solid waste described in this notice. If written protests, as outlined above, are not presented by a majority of property owners or customers of record, the City Council will be authorized to adopt the proposed rates. While both property owners and tenants or customers of record may submit written protests, only one protest will be counted for each parcel. If adopted, the rates for solid waste will be in effect beginning September 1, 2023.
CITY OF ATWATER, CA
Sanitation Rate Study Final Report
June 6, 2023
i Sanitation Rate Study - Final Report
June 7, 2023
TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................................................... i Section 1 – Executive Summary ...........................................................................................................1
1.1 Study Overview..................................................................................................................................1
1.2 Financial Plan......................................................................................................................................2
1.3 Cash Reserve Targets.......................................................................................................................2
1.4 Findings and Recommendations..................................................................................................2 Section 2 - Introduction .........................................................................................................................4
2.1 Introduction.........................................................................................................................................4
2.2 Goals and Objectives......................................................................................................................4
2.3 Overview of the Rate Study Process............................................................................................4
2.4 Organization of this Report.............................................................................................................4
2.5 Reliance on Data..............................................................................................................................5 Section 3 – Overview of Financial Planning Principles, Processes, and Issues ..............................6
3.1 Introduction.........................................................................................................................................6
3.2 Discussion of General Financial Planning Principles................................................................6
3.3 The Revenue Sufficiency Process..................................................................................................6
3.3.1 Determination of the Revenue Requirements..................................................................7
3.4 Financial Management Goals of the City..................................................................................7
3.4.1 Enterprise Fund Requirements...............................................................................................8
3.4.2 Cash Reserve Targets...............................................................................................................8 Section 4 – Financial Plan Development and Results........................................................................9
4.1 Revenue Sufficiency Analysis.........................................................................................................9
4.1.1 General Methodology.............................................................................................................9
4.1.2 Data Items...................................................................................................................................9
4.1.3 Historical Operating Results....................................................................................................9
4.1.4 FY 2020-21 Beginning of Year Cash Balance...................................................................10
4.1.5 Projected Revenue Requirements.....................................................................................10
4.1.7 General Assumptions .............................................................................................................12 Section 5 – Regulatory Issues..............................................................................................................22
ii Sanitation Rate Study - Final Report
June 7, 2023
Section 6 – Conclusions and Recommendations ............................................................................23
6.1 Principal Assumptions and Considerations......................................................................23
6.2 Conclusions...............................................................................................................................24
6.3 Recommendations.................................................................................................................25
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Section 1 – Executive Summary
The City of Atwater (City) assures efficient and safe daily refuse collection by an independent contractor consistent with the policies and priorities established by the City Council (Council). Through its contractor, the City provides trash collection and recycling services to a population of approximately 32,000. The City’s Sanitation Fund (Fund) is self-supporting and provides for operations and maintenance (O&M) associated with the provision of sanitation service. User rate revenues for sanitation services provide a stable secure revenue source for the Sanitation Fund (Fund) and are the primary revenue source. Revenue from sanitation user rates cannot be used for any other general or special purpose. The main objective of this study was to a develop five-year financial plan that will help ensure the Fund is generating sufficient revenue over the five-year period to cover the costs of providing refuse collection services. The financial plan includes proposed adjusted rates to ensure continued revenue sufficiency and stability. These are discussed in further detail in the body of this report.
The City is facing certain issues that will materially impact the Fund’s cost of operations. These issues include:
• Short-Lived Climate Pollutants Reduction Act - California SB 1383: This legislation requires the City to provide new and enhanced organics and material recycling programs for all customers resulting in a significant increase in costs.
• Global Recycling Markets: Changes in the global market for recyclables has resulted in local recyclable material processors to substantially increase pricing and quality expectations. As a result, many municipal curbside recycling programs in other parts of the country have been cancelled or drastically reduced as they have become too expensive to sustain. Program cancellation is not a viable option in California due to State diversion mandates.
1.1 Study Overview
The City contracted with Willdan Financial Services (“Willdan”), to complete a sanitation rate study (Study) comprised of the following objectives:
• Five-Year Financial Plan: Identify the revenues required by the Fund to meet the respective annual costs of operation, and the ability of current refuse collection rates to provide adequate revenue as identified in the Financial Plan.
• Rate Update: Review and update the City’s existing sanitation rates and comment on their adequacy to meet projected revenue requirements and the City’s objectives.
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1.2 Financial Plan
The five-year financial plan was developed based on identifiable or assumed growth trends applied to budgeted revenues and expenses to project the Fund’s revenue requirements. The projections of revenue and expenditures reported herein reflect the best available information and assessments developed and refined through numerous meetings and teleconferences between Willdan and City staff. Upon completion of the financial plan, it was determined that revenues generated through projected growth and existing user rates will not be sufficient to meet anticipated Fund expenditures, and additional rate revenue increases will be required.
1.3 Cash Reserve Targets
For the purposes of the Study, the cash reserve target for each fiscal year (Fiscal Year) is based on the City’s goal of maintaining a minimum reserve of approximately 30 days of annual operations and maintenance expenses. These reserves provide for critical liquidity that allows the Fund to mitigate the impact of potential fluctuations in revenues and/or expenses.
1.4 Findings and Recommendations
It is recommended that the City implement the proposed rates and charges presented in this Study for Fiscal Year 2024, beginning with the first adjustment in September 2023. Further, it is recommended the City update the cashflow portion of the Study periodically to ensure projected revenue remains sufficient to fund projected revenue requirements, as assumptions made during this analysis may change and have a material impact on the projected results reported herein. The proposed rates for Fiscal Years 2024 through 2028 are shown in Table 1.
Table 1 – Proposed Rates
Description Rate
Code 2024 2025 2026 2027 2028
Residential
Residential Curb 96 Gal. Toter GA01 $38.53 $46.24 $48.65 $51.19 $53.86 Sr. Citizen/HC Curb 96 Toter GA02 $36.62 $46.24 $48.65 $51.19 $53.86 Sr. Citizen/ HC Bkyd 96 Toter GA03 $40.95 $46.24 $48.65 $51.19 $53.86 Residential Curb 64 Gal. Toter GA04 $36.60 $44.45 $46.77 $49.22 $51.80 Sr. Citizen/ HC Curb 64 Gal. Toter GA05 $34.66 $44.45 $46.77 $49.22 $51.80 Sr. Citizen/ HC Bkyd 64 Gal. Toter GA06 $38.85 $44.45 $46.77 $49.22 $51.80 Residential Curb Extra 96 Gal. Toter GA07 $22.49 $21.14 $22.30 $23.52 $24.81 Commercial
Commercial-Curb 96 Gal. Toter GA20 $36.45 $54.26 $57.07 $60.03 $63.15 BFI Bin (1 yd)-1 pick-up GB11 $82.35 $119.36 $125.43 $131.80 $138.51 BFI Bin (1yd)-2 pick-ups GB12 $130.80 $189.87 $199.46 $209.54 $220.13
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Description Rate
Code 2024 2025 2026 2027 2028
BFI Bin (1yd)-3 pick-ups GB13 $179.27 $260.38 $273.50 $287.28 $301.77 BFI Bin (1yd)-4 pick-ups GB14 $315.25 $330.90 $347.55 $365.03 $383.40 BFI Bin (1yd)-5 pick-ups GB15 $276.16 $401.42 $421.59 $442.78 $465.03 BFI Bin (3yd)-1 pick-up GB31 $174.35 $238.69 $250.72 $263.37 $276.65 BFI Bin (3yd)-2 pick-ups GB32 $302.03 $401.42 $421.59 $442.78 $465.03 BFI Bin (3yd)-3 pick-ups GB33 $429.62 $564.15 $592.46 $622.19 $653.41 BFI Bin (3yd)-4 pick-ups GB34 $692.37 $726.88 $763.32 $801.59 $841.79 BFI Bin (3yd)- 5 pick-ups GB35 $684.69 $889.61 $934.19 $981.00 $1,030.17 BFI Bin (5 yd)-1 pick-up GB51 $377.24 $395.99 $415.89 $436.79 $458.75 Shared BFI Bin (5yd)-Las Casitas GB53 $237.94 $846.81 $889.25 $933.82 $980.63 BFI Bin (6yd)-1 pick-up GB61 $307.64 $395.99 $415.89 $436.79 $458.75 BFI Bin (6yd)- 2 pick-ups GB62 $526.23 $631.04 $662.70 $695.94 $730.85 BFI Bin (6yd)- 3 pick-ups GB63 $735.40 $846.81 $889.25 $933.82 $980.63 BFI Bin (6yd)- 4 pick-ups GB64 $916.73 $1,002.31 $1,052.53 $1,105.26 $1,160.64 BFI Bin (6yd)- 5 pick-ups GB65 $1,083.79 $1,131.29 $1,187.95 $1,247.45 $1,309.94 Cannery Extra Pickup-SunGarden
Gangi GB80 $324.81 $395.99 $415.89 $436.79 $458.75
BFI Bin (8yd)-1 pick-up GB81 $350.10 $395.99 $415.89 $436.79 $458.75 BFI Bin (8yd)-2 pick-ups GB82 $602.87 $631.04 $662.70 $695.94 $730.85 Owned Bin (1yd)-1 pick-up GO11 $63.05 $119.36 $125.43 $131.80 $138.51 Owned Bin (1yd)-2 pick-ups GO12 $112.46 $189.87 $199.46 $209.54 $220.13 Owned Bin (2yd)-1 pick-up GO21 $110.84 $184.45 $193.77 $203.57 $213.86 Owned Bin (2yd)-2 pick-ups GO22 $204.72 $314.63 $330.46 $347.09 $364.56 Owned Bin (3yd)-1 pick-up GO31 $154.43 $238.69 $250.72 $263.37 $276.65 Owned Bin (3yd)-2 pick-ups GO32 $283.22 $401.42 $421.59 $442.78 $465.03 Owned Bin (3yd)-3 pick-ups GO33 $411.22 $564.15 $592.46 $622.19 $653.41 Owned Bin (4yd)-1 pick-up GO41 $195.70 $287.51 $301.98 $317.19 $333.16 Owned Bin ( 4yd)-2 pick-ups GO42 $344.49 $445.42 $467.78 $491.28 $515.96 Owned Bin (4yd)-5 pick-ups GO45 $787.04 $929.99 $976.59 $1,025.53 $1,076.92 Owned Bin (5yd)-1 pick-up GO51 $256.80 $395.99 $415.89 $436.79 $458.75 Owned Bin (5yd)-2 pick-ups GO52 $458.43 $631.04 $662.70 $695.94 $730.85 Owned Bin (5yd)-3 pick-ups GO53 $650.41 $846.81 $889.25 $933.82 $980.63 Shared BFI Bin (3yd)-722-730 Cedar GO55 $970.51 $1,131.29 $1,187.95 $1,247.45 $1,309.94 Shared BFI Bin (3yd)-2248-2260 Olive GO62 $502.19 $631.04 $662.70 $695.94 $730.85 Shared BFI Bin(6YD)-2850-74 Determine GO65 $1,063.14 $1,131.29 $1,187.95 $1,247.45 $1,309.94 Temporary Container Delivery GO82 $579.87 $631.04 $662.70 $695.94 $730.85 Temporary Container Disposal GO83 $822.70 $846.81 $889.25 $933.82 $980.63 Shared Owner Bin-Park Manor
(O32X2&O42) GS31 $123.27 $238.69 $250.72 $263.37 $276.65
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Section 2 - Introduction
2.1 Introduction
Willdan Financial Services (Willdan) was retained by the City of Atwater, California (City) to conduct a Sanitation Rate Study (Study) for the City’s Sanitation Fund (Fund). The Study and the supporting analyses and workpapers detail the results for the forecast period fiscal years ending June 30, 2024 through 2028 (Fiscal Year).
The results of the Study presented herein include a financial plan and recommended rate adjustments designed to provide revenues sufficient to fund the projected revenue requirements including operating and maintenance expenses, vehicle replacements, and reserve requirements.
2.2 Goals and Objectives
The primary goal of the Study was to develop a financial plan that evaluated the adequacy of the current revenue streams to meet ongoing costs (operations & maintenance and vehicle replacements), and to maintain targeted cash reserves. Specifically, the Study was undertaken to:
• Conduct the analyses in accordance with generally accepted rate-setting practices and industry standards;
• Develop a financial plan consistent with industry standards and best practices while recognizing the needs specific to the City; and
• Recommend rates that adhere to and meet Proposition 218 requirements which requires a matching between the fees being assessed to customers and the cost to provide the service.
The rates that are paid by customers cannot exceed the proportional cost of providing service to those customers, and revenue generated by these rates cannot be used for any other purpose.
2.3 Overview of the Rate Study Process
The Study process consists of two primary study components. First, a Revenue Sufficiency Analysis is conducted. The Revenue Sufficiency Analysis assesses the existing revenue stream’s ability to meet the projected revenue requirements of the Sanitation Service during the forecast period. The Revenue Sufficiency Analysis is also utilized to identify the magnitude and timing of any recommended rate adjustments.
2.4 Organization of this Report
The Study presents an overview of the financial planning concepts employed in the development of the analyses contained herein. The overview is followed by a discussion of the data, assumptions and results associated with each component of the analysis. Finally, appendices with detailed schedules
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are presented for further investigation and insight into the data, assumptions, and calculations which drive the results presented in the Study. The report is organized as follows:
• Section 1 – Executive Summary
• Section 2 – Introduction
• Section 3 – Overview of Financial Planning Principles, Processes, and Issues • Section 4 – Financial Plan Development and Results
• Section 5 – Conclusions and Recommendations
• Appendix A – Sanitation Service Financial Plan
2.5 Reliance on Data
During this project, the City provided Willdan with a variety of technical information, including existing contracts, actual and budgeted financial data, and historical customer data. This data was used by Willdan to develop the financial plan and recommended rate adjustments. Willdan did not independently assess or test the accuracy of such data but worked with City staff to better understand the data and its sources and believes it to be the best available information at the time of the Study.
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Section 3 – Overview of Financial Planning Principles, Processes, and Issues
3.1 Introduction
The scope of the Study included development of a financial plan for the planning period FY 2024 through FY 2028 (Projection Period). The Study utilized generally accepted rate-setting principles and standards. The principles used resulted in rates and charges which are projected to: 1) generate sufficient revenue to meet the financial requirements of the Sanitation Service, and 2) address the need to recover costs from users in a manner which is proportionate to the cost of providing service on a fair and equitable basis relative to the service provided, and which does not exceed the cost of providing the service.
3.2 Discussion of General Financial Planning Principles While the individual rates vary based on a variety of factors, rates should be consistent with general rate-making principles set forth in Sanitation Service rate-making practice and literature. The principles by which rate practitioners are guided is that rates should strike a reasonable balance between several key factors. In general, rates designed should:
• Generate a stable rate revenue stream which, when combined with other sources of revenue such as late fees, penalties, interest income etc., is sufficient to meet the financial requirements and goals of the Fund;
• Be based upon the proportionate cost of providing the service and not exceed the cost of providing the service, which meets the requirements of Proposition 218; • Be fair and equitable – that is, they should generate revenue from customer classes which is reasonably in proportion to the cost to provide service to that customer class; • Be easy to understand by customers; and
• Be easy to administer by the City.
Striking the appropriate balance between rate-making principles is the result of an evaluation of revenue requirements and how those translate into the rate alternatives which meet legal requirements and the specific objectives of the City.
3.3 The Revenue Sufficiency Process
The first step in the process is the development of a Revenue Sufficiency Analysis. The Revenue Sufficiency Analysis compares the forecasted revenues of the Fund under its existing rates to its forecasted operations and maintenance expenses, non-operating expenses, and reserve requirements to determine the adequacy of the existing rates to recover the Sanitation Service’s costs.
The Revenue Sufficiency Analysis involves a rigorous review of budgeted operating and maintenance expenses for the Fund and identifies projected revenue requirements of the Fund. These revenue
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requirements are then compared to the total sources of funds available during each FY of the Projection Period to determine the adequacy of projected revenues to meet projected revenue requirements. To the extent revenues under existing rates are projected to be insufficient to meet the annual revenue requirements of the Fund during the Projection Period, a series of recommended rate adjustments are calculated which, if implemented, would provide revenue sufficient to meet those requirements.
3.3.1 Determination of the Revenue Requirements
Considerations in Setting Revenue Requirements
There are a multitude of considerations, including financial, political, and legal issues that must be analyzed or discussed to establish projected revenue requirements. This section provides an overview of such considerations.
Capital Budgeting and Financing
Given the nature of the Fund and the sanitation operations (i.e. reliance on contractors for collection and disposal services), no capital needs were identified during the projection period. Should such expenses be incurred they would be funded by revenues from Fund rates and available reserves.
The City, as is typical for public sanitation services, operates its Fund on a “cash basis”. Under the “cash basis” approach, revenues and expenses are recognized at the time physical cash is received or paid out. Revenue requirements are determined for a specified period (in the case of the City an annual fiscal year), by summing the total anticipated expenses to be paid out during the FY. Where cash flows and balances are insufficient, the revenue requirements analysis recommends additional cash flows, generated by adjustments to existing rates, to meet funding goals.
Financial Planning
In developing the Fund revenue requirements, certain parameters are utilized to project future expenditures, growth in customers, and necessary revenue adjustments. The City’s budget documents are used as the baseline, which are then projected over a planning horizon to account for fluctuations in expenses from year to year. Growth assumptions and prudent financial planning are fundamental in ensuring adequate rate revenue to promote financial stability. The financial model developed for this Study considers the operating cash balances (cash on hand).
3.4 Financial Management Goals of the City
Establishing specific financial management goals of the Fund is a key step in developing financial plans which will ensure the financial health of the Fund remains strong. The financial management goals of the City are described below.
Realities
Principles
Policies
Bond (Legal) Covenants
Laws/Regulations
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3.4.1 Enterprise Fund Requirements
The City operates the Fund as an enterprise fund or a business-type activity that is required to recover its full costs through revenues generated by the Fund’s fees and charges. This means the Fund cannot rely on other sources of funds (i.e. transfers in from other City funds) to meet its financial needs. To meet this requirement, the City periodically reviews sanitation fees and charges and adjusts as necessary.
3.4.2 Cash Reserve Targets
For the purposes of the Study, the City’s reserve goal has been established 30 days of operations and maintenance expenses, based on the annual budget for the Fund. The purpose of this reserve is to maintain a financially stable and sustainable sanitation service and to manage the timing differences between revenue receipt and expense payments.
This reserve target is not legal obligation and, therefore, it is not required the City meet the reserve target each year. However, prudent financial planning suggests that the City should strive to maintain the reserve target and should not dip below the minimum balances on a continuous basis. The projected cash balances under proposed rates are presented in Table 11 of Section 4.1.7.5.
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Section 4 – Financial Plan Development and Results
4.1 Revenue Sufficiency Analysis
4.1.1 General Methodology
To develop rates and charges which will generate sufficient revenue to meet the fiscal requirements of the Fund, a Revenue Sufficiency Analysis (RSA) was completed. An RSA determines the level of revenue, from rates and other sources, that will provide sufficient funds to meet those fiscal requirements.
The RSA identified the revenue requirements of the Fund to cover forecasted operating expenses and maintain cash reserves at appropriate levels. These revenue requirements were then compared to the total sources of funds during each FY of the Projection Period to determine the adequacy of projected revenues to meet requirements. To the extent that the existing revenue stream is not sufficient to meet the annual revenue requirements of the Fund, a series of rate revenue increases are calculated, which if implemented, would provide revenue sufficient to meet those needs.
4.1.2 Data Items
Key data items reviewed, discussed, and incorporated into the RSA were:
• Financial management goals of the City
• FY 2024 beginning of year fund balances;
• FY 2024 Adopted Budget;
• Adjustments for the new contract with MVD;
• General assumptions related to:
▪ Customer growth;
▪ Cost escalation factors;
A discussion regarding the above data items is presented below.
4.1.3 Historical Operating Results
The historical revenues and expenses of the City for FYs ended June 30, 2018 through 2022 are summarized in Table 2. FY 2018 through FY 2021 are as found in the Annual Comprehensive Financial Reports (ACFRs), while FY 2022 figures are unaudited amounts. The City’s historical operating results indicate that Fund revenues fully offset operational costs, depreciation between FY 2018 and FY 2022.
A summary of the Fund’s historical operating results is provided below in Table 2, as well as in Figure 1.
A more detailed presentation of the historical operating results is presented in Schedule A-1 of the Appendix.
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Table 2 – Historical Operating Results ($1,000s)
Description
Fiscal Year ending June 30,
2018 2019 2020 2021 2022
Operating Revenues $4,275 $4,399 $4,391 $4,516 $4,698
Operating Expenses (including depreciation) $3,066 $3,319 $3,525 $3,783 $4,341 Operating Income $1,208 $1,080 $866 $733 $357
Nonoperating Rev. (Exp.) $6.38 $30.15 $26.31 $11.68 $0.10 Income (Loss) Before Transfers $1,215 $1,110 $892 $745 $357 Transfer Out $- $- $- $- $-
Net Income (Loss) $1,215 $1,110 $892 $745 $357
Figure 1 – Historical Operating Results
4.1.4 FY 2020-21 Beginning of Year Cash Balance
The City provided the estimated fiscal year-end 2023 cash balance which served as the beginning cash balance for the Projection Period. As show below in Table 3, this amount was estimated to be approximately $3 million.
Table 3 – Beginning Fund Balance
Description 2024
Beginning Cash Balance [1] $2,958,348
Notes:
[1] Amount is an indication of the Fund’s liquidity and was provide by the City.
4.1.5 Projected Revenue Requirements
Staff provided Willdan with the Fund’s FY 2024 proposed budget (2024 Budget) which was used as the basis to project future costs for the remainder of the Projection Period. Cost escalation factors developed from historical information and reviewed with staff were used to project increases in costs beyond the FY 2024 budget. Such factors were based on historical information as well as known and measurable changes anticipated by staff.
$0
$1
$2
$3
$4
$5
2018 2019 2020 2021 2022
Millions
Revenues Expenditure Net
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As discussed herein, Fund revenue requirements consist of the operating, maintenance, and other monetary expenditures necessary to provide, maintain and perpetuate quality service to the City’s sanitation customers. The 2024 Budget, as prepared by the City, allocates the anticipated requirements between identifiable sanitation departments and functions. The budgeted revenue requirements have been further divided into Operating and Maintenance (O&M) expenses and NonOperating expenses. The O&M expenses are primarily those ongoing costs for labor, materials, supplies, services, etc., that are required to manage and operate the Fund on a day-to-day basis while maintaining a dependable level of service. No Non-Operating expenses were budgeted, and none were anticipated for the Projection Period.
The future revenue requirements for the Projection Period are developed by escalating the costs identified in the 2024 Budget in accordance with assumed future activities and events that may impact the provision of sanitation services. Such adjustments may include increasing applicable O&M expenses by inflationary and/or customer growth factors depending upon the nature of the expense.
No Personnel-related costs such as employee salaries and benefits were budgeted for FY 2024 and none are included in the Projection Period. Contractual Services include costs associated with The City’s contract with Mid-Valley Disposal, LLC. These costs are escalated through the Projection Period based on the provisions of the contract and customer growth. Materials and supplies expenses are assumed to increase from 2024 Budget levels based on inflationary factors. Other Operating Costs are comprised of City Administration Fees and other miscellaneous expenses and are assumed to increase from the 2024 Budget amounts based on historical trends or inflationary factors.
A summary of the FY 2024 budget and subsequent projected expenses are presented below in Table 4 and Figure 2. A more detailed presentation of the line-item budgeted and projected revenues and expenses is presented in Schedule A-3 of the Appendix.
Table 4 – Budgeted and Projected Expenses ($1,000)
Sanitation Service
Fiscal Years Ending June 30,
2024 2025 2026 2027 2028
Contractual Services $7,080 $7,457 $7,882 $8,330 $8,804 Materials & Supplies $63 $63 $63 $63 $64
Other operating costs $1,007 $1,082 $1,161 $1,247 $1,339 Total $8,151 $8,602 $9,106 $9,641 $10,206
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Figure 2 – Budgeted and Projected Expenses
4.1.7 General Assumptions
To develop the financial and rate projections, certain assumptions were made regarding elements of the revenue sufficiency analysis. A summary of those assumptions is presented below.
4.1.7.1. HISTORICAL AND PROJECTED CUSTOMER STATISTICS
Willdan analyzed historical customer billing data provided by the City for the period FY 2018 through FY 2023. This information included customer accounts or units for customers in each rate code. Willdan analyzed billing data to obtain an understanding of the historical growth trends for each rate class.
The City’s sanitation customer base is largely comprised of residential customers. As shown below in Figure 3, residential customers represent approximately 92.8% of the sanitation customer accounts and commercial customers represent approximately 7.2%.
Figure 3 – Number of Customers by Class
The historic and projected number of accounts for sanitation services are summarized in Table 5, as well as in Figure 4. Based on discussions with the City, this analysis assumes growth in new accounts consistent with historical trends.
Residential
92.81%
Commercial
7.19%
$0.0
$5.0
$10.0
$15.0
2024 2025 2026 2027 2028
Millions
Contractual services Materials and supplies Other operating costs
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Table 5 – Historical and Projected Number of Accounts
Description
Actual Projected
2018 2019 2020 2021 2022 2023 [1] 2024 2025 2026 2027 2028 Residential 8,107 8,220 8,326 8,618 9,037 9,117 9,197 9,277 9,357 9,437 9,517 Commercial 627 639 651 671 705 709 713 717 721 725 729
Total 8,734 8,859 8,977 9,289 9,742 9,826 9,910 9,994 10,078 10,162 10,246 New Accts 125 118 312 453 84 84 84 84 84 84
Note:
[1] FY 2023 was estimated based on historical data and discussions with the City Figure 4 – Historical and Projected Number of Accounts
Historical customer account information for the period FY 2018 through 2023 indicates that the Fund has added an average of approximately 218 new customers annually. This was discussed with staff and for the Projection Period assumed growth includes 80 new residential accounts and 4 new commercial accounts in each year. A more detailed presentation of the customer data is presented in Schedule A-4 of the appendix.
4.1.7.2. Existing Rate Structure
The City’s sanitation rate structure, which is based upon the terms of the City’s agreement with MidValley Disposal, has different rates depending upon the customer class, size of container, and frequency of collection. Single-family and multi-family residences with container service are billed per dwelling unit based on the size of the container, while commercial customers and multi-family customers with bin service are billed based on the size of the container and frequency of collection.
Also, the City currently offers a senior citizen discount of approximately 12.5% to qualifying accounts.
FY 2022 billing data indicates approximately 1,489 sanitation customers are billed under these discounted rates. Current and projected rates for sanitation are provided in Schedule A-5 of the Appendix.
-
5 10
15 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Thousands
Residential Commercial
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4.1.7.2. O&M Escalation Factors
As discussed herein, projected costs of operation and maintenance of the Fund were based on the City’s proposed budget for FY 2024. Escalation rates for future costs of operation and maintenance were estimated based on a review of historical trends and the City’s projections of future increases for certain expenses. Certain other adjustments are made based on discussions with City staff.
4.1.7.3. Projected Mid-Valley Disposal Costs and Administrative Fees The City has entered in to multi-year agreement with Mid-Valley Disposal, LLC (MVD) to provide collection and disposal services. The current and projected contract rates charged to the City are presented below in Table 6. These rates were escalated based on the provisions of the contract and applied to projected customers to develop the projected costs associated with the MVD contract.
These amounts are also shown below in Table 6. The development of current and projected rates and costs for services are provided in Schedule A-6 of the appendix.
Table 6 – Current and Projected MVD Rates and Estimated Costs Description 2024 2025 2026 2027 2028
RATES
Single-Family Dwelling Maximum Service Rates
Standard Single -Family Automated Cart Service
(96-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics $38.85 $40.79 $42.83 $44.97 $47.22 64-Gallon Single-Family Automated Cart Service
64-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics) $37.15 $39.01 $40.96 $43.01 $45.16 32-gallon Single -Family Automated Cart Service
(32-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics) $37.15 $39.01 $40.96 $43.01 $45.16 Additional Trash Cart $14.95 $15.70 $16.48 $17.31 $18.17 Additional Recycling Cart $12.95 $13.60 $14.28 $14.99 $15.74 Additional Organics Cart $13.95 $14.65 $15.38 $16.15 $16.96 Restart of Service (Auto-Resume Fee) $0.00 $0.00 $0.00 $0.00 $0.00 Residential Large Item Pick-up.
Includes Up to two (2) items. $60.00 $63.00 $66.15 $69.46 $72.93 Cart Delivery $100.00 $105.00 $110.25 $115.76 $121.55
Cart Removal $0.00 $0.00 $0.00 $0.00 $0.00
Cart Exchange $75.00 $78.75 $82.69 $86.82 $91.16
Residential Cart Replacement Fee $75.00 $78.75 $82.69 $86.82 $91.16 Overloaded/Contamination Fee 1st Occurrence
(any cart) $25.00 $26.25 $27.56 $28.94 $30.39
Overloaded/Contamination Fee 2nd Occurrence
(any cart) $30.00 $31.50 $33.08 $34.73 $36.47
Multi-Family Trash
(Includes 32-Gallon Recycling and 32-Gallon Organics)
64-Gallon Cart
1/week $41.33 $43.40 $45.57 $47.84 $50.24
2/week $61.99 $65.09 $68.34 $71.76 $75.35
3/week $82.66 $86.79 $91.13 $95.69 $100.47
4/week $103.32 $108.49 $113.91 $119.61 $125.59
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Description 2024 2025 2026 2027 2028
5/week $123.98 $130.18 $136.69 $143.52 $150.70
6/week $144.65 $151.88 $159.48 $167.45 $175.82
96-Gallon Cart
1/week $46.49 $48.81 $51.26 $53.82 $56.51
2/week $87.82 $92.21 $96.82 $101.66 $106.75
3/week $129.15 $135.61 $142.39 $149.51 $156.98
4/week $170.48 $179.00 $187.95 $197.35 $207.22
5/week $211.81 $222.40 $233.52 $245.20 $257.46
6/week $253.13 $265.79 $279.08 $293.03 $307.68
1 / 1.5 CY Bin
1/week $108.49 $113.91 $119.61 $125.59 $131.87
2/week $175.64 $184.42 $193.64 $203.33 $213.49
3/week $242.80 $254.94 $267.69 $281.07 $295.12
4/week $309.96 $325.46 $341.73 $358.82 $376.76
5/week $377.12 $395.98 $415.77 $436.56 $458.39
6/week $444.28 $466.49 $489.82 $514.31 $540.03
2 CY B
1/week $170.48 $179.00 $187.95 $197.35 $207.22
2/week $294.46 $309.18 $324.64 $340.87 $357.92
3/week $418.45 $439.37 $461.34 $484.41 $508.63
4/week $542.43 $569.55 $598.03 $627.93 $659.33
5/week $666.41 $699.73 $734.72 $771.45 $810.03
6/week $790.40 $829.92 $871.42 $914.99 $960.74
3 CY Bin
1/week $222.14 $233.25 $244.91 $257.15 $270.01
2/week $377.12 $395.98 $415.77 $436.56 $458.39
3/week $532.10 $558.71 $586.64 $615.97 $646.77
4/week $687.08 $721.43 $757.51 $795.38 $835.15
5/week $842.06 $884.16 $928.37 $974.79 $1,023.53
6/week $997.04 $1,046.89 $1,099.24 $1,154.20 $1,211.91
4 CY Bin
1/week $268.63 $282.06 $296.16 $310.97 $326.52
2/week $419.02 $439.97 $461.97 $485.07 $509.32
3/week $599.26 $629.22 $660.68 $693.72 $728.40
4/week $786.38 $825.70 $866.98 $910.33 $955.85
5/week $880.52 $924.55 $970.77 $1,019.31 $1,070.28
6/week $1,056.16 $1,108.97 $1,164.42 $1,222.64 $1,283.77 6 CY Bin
1/week $371.95 $390.55 $410.07 $430.58 $452.11
2/week $595.81 $625.60 $656.88 $689.72 $724.21
3/week $801.30 $841.37 $883.43 $927.60 $973.99
4/week $949.40 $996.87 $1,046.71 $1,099.05 $1,154.00
5/week $1,072.23 $1,125.84 $1,182.13 $1,241.24 $1,303.30
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Description 2024 2025 2026 2027 2028
6/week $1,234.10 $1,295.81 $1,360.60 $1,428.63 $1,500.06 Total Estimated Costs $6,815,233 $7,206,091 $7,618,997 $8,055,178 $8,515,929 For FY 2024, the costs associated with the MVD contract are estimated to be approximately $6.8 million. This is an increase over FY 2023 of approximately 116.4%. The historical and projected amounts are shown below in Table 7 and Figure 5. Additionally, this expense represents approximately 83.6% of total Sanitation Fund operating expenses.
Table 7 – Historical and Projected Collection/Disposal Expenses Description
Actual Projected
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Coll/Disposal $2,520 $2,586 $2,692 $2,846 $3,033 $3,150 $6,815 $7,206 $7,619 $8,055 $8,516 Pct Change 2.6% 4.1% 5.7% 6.6% 3.9% 116.4% 5.7% 5.7% 5.7% 5.7% Figure 5 – Historical and Projected Collection/Disposal Expenses In addition to the costs associated with the MVD contract, the City incurs other operating and nonoperating expenses. These expenses include such things as City Administration Fees, Professional Services, training, and education. In designing the proposed rates, an Administrative Fee was developed to recover these projected expenses. The proposed rates are comprised of the rates charged by MVD combined with the proposed Administrative Fee and charged to each respective customer monthly. The calculation of the Administrative Fee is shown below in Table 8. $0
$2
$4
$6
$8
$10
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Thousands
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Table 8 – Projected Administrative Fees
Projected for Fiscal Year Ending June 30
Description 2024 2025 2026 2027 2028
Contract Costs $6,815 $7,206 $7,619 $8,055 $8,516
Other Expenses $1,335 $1,396 $1,487 $1,585 $1,691
Total Revenue Requirements $8,151 $8,602 $9,106 $9,641 $10,206 Less Non-Rate Revenues:
Other revenue $(13) $(13) $(13) $(13) $(13)
Interest Earned $(12) $(9) $(9) $(9) $(9)
MVD Administrative Fee $(682) $(721) $(762) $(806) $(852) Net Revenue Requirements $7,444 $7,859 $8,323 $8,813 $9,333 Calculation of Administrative Fee
Other Revenue Requirements $6,763 $7,139 $7,561 $8,008 $8,481 Total Customers 9,910 9,994 10,078 10,162 10,246
Administrative Fee $56.87 $59.53 $62.52 $65.67 $68.98
4.1.7.3. Results of the Revenue Sufficiency Analysis
After a thorough review of the above-mentioned data elements, a draft of the RSA was developed and reviewed with City staff.
The resulting financial plan presented herein is the embodiment of the data, assumptions, and review process undertaken with City staff through the course of several conversations. Table 9 and Figure 6 below provide a summary of the revenue requirements and projected ending cash balances for the Fund, assuming no rate adjustments and incorporating the assumptions in Section 4.1 of this report. As indicated in Table 9, projected revenue would not be sufficient to meet expected increases in ongoing expenses through FY 2028. As discussed herein, the increase in Fund expenditures can be attributed primarily to regulatory changes as a result of SB 1383, changes to the recycling markets, as well as the new contract with MVD.
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Table 9 – Revenue Requirements vs. Revenue Under Existing Rates Description
Fiscal Years Ending June 30,
2022 2023 2024 2025 2026
Beginning Cash Balance $2,958 ($110) ($3,592) ($7,542) ($11,989) Revenue Under Existing Rates $5,083 $5,120 $5,156 $5,193 $5,230 Revenue Requirements ($8,151) ($8,602) ($9,106) ($9,641) ($10,206) Capital
-
-
-
-
-
Net Cashflow ($3,068) ($3,482) ($3,950) ($4,447) ($4,976) Ending Cash Balance ($110) ($3,592) ($7,542) ($11,989) ($16,965) Targeted Balance $670 $707 $748 $792 $839
Note: Values are rounded to the nearest $1,000
Figure 6 – Ending Cash Balance Under Existing Rates
4.1.7.4. Proposed Rates
Our analysis of the Fund indicates that assuming expenses and customer growth occur as projected, there will not be sufficient operating revenue to fund ongoing operations throughout the Projection Period resulting in the cash reserves being depleted. Therefore, rate adjustments will be necessary to sufficiently cover increasing operating costs over the Projection Period. The proposed rates also align the City’s rate structure with the rate structure set forth in the MVD contract. While this alignment of the respective rate structures results in cost of service-based rates, it also impacts individual customer classes differently. Proposed rates are summarized in Table 10.
Table 10 – Proposed Rates
Description Rate
Code Existing 2024 2025 2026 2027 2028
Residential
Residential Curb 96 Gal. Toter GA01 $32.11 $38.53 $46.24 $48.65 $51.19 $53.87 Sr. Citizen/HC Curb 96 Toter GA02 $29.00 $36.62 $46.24 $48.65 $51.19 $53.87 Sr. Citizen/ HC Bkyd 96 Toter GA03 $36.26 $40.95 $46.24 $48.65 $51.19 $53.87 ($20.0)
($15.0)
($10.0)
($5.0)
$0.0
$5.0
Millions
2024 2025 2026 2027 2028
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Description Rate
Code Existing 2024 2025 2026 2027 2028
Residential Curb 64 Gal. Toter GA04 $30.14 $36.60 $44.46 $46.78 $49.22 $51.80 Sr. Citizen/ HC Curb 64 Gal. Toter GA05 $27.03 $34.66 $44.46 $46.78 $49.22 $51.80 Sr. Citizen/ HC Bkyd 64 Gal. Toter GA06 $33.96 $38.85 $44.46 $46.78 $49.22 $51.80 Residential Curb Extra 96 Gal. Toter GA07 $23.92 $22.49 $21.15 $22.30 $23.52 $24.82 Commercial
Commercial-Curb 96 Gal. Toter GA20 $24.48 $36.45 $54.26 $57.07 $60.03 $63.15 BFI Bin (1 yd)-1 pick-up GB11 $56.82 $82.35 $119.36 $125.43 $131.81 $138.52 BFI Bin (1yd)-2 pick-ups GB12 $90.11 $130.80 $189.87 $199.46 $209.54 $220.14 BFI Bin (1yd)-3 pick-ups GB13 $123.43 $179.28 $260.39 $273.51 $287.29 $301.77 BFI Bin (1yd)-4 pick-ups GB14 $0.00 $315.25 $330.91 $347.55 $365.03 $383.40 BFI Bin (1yd)-5 pick-ups GB15 $189.99 $276.16 $401.42 $421.59 $442.78 $465.04 BFI Bin (3yd)-1 pick-up GB31 $127.35 $174.35 $238.69 $250.73 $263.37 $276.66 BFI Bin (3yd)-2 pick-ups GB32 $227.25 $302.03 $401.42 $421.59 $442.78 $465.04 BFI Bin (3yd)-3 pick-ups GB33 $327.17 $429.62 $564.15 $592.46 $622.19 $653.42 BFI Bin (3yd)-4 pick-ups GB34 $0.00 $692.37 $726.88 $763.32 $801.60 $841.80 BFI Bin (3yd)- 5 pick-ups GB35 $526.98 $684.69 $889.61 $934.19 $981.01 $1,030.17 BFI Bin (5 yd)-1 pick-up GB51 $0.00 $377.24 $396.00 $415.89 $436.80 $458.75 Shared BFI Bin (5yd)-Las Casitas GB53 $66.86 $237.95 $846.81 $889.25 $933.82 $980.63 BFI Bin (6yd)-1 pick-up GB61 $239.00 $307.64 $396.00 $415.89 $436.80 $458.75 BFI Bin (6yd)- 2 pick-ups GB62 $438.82 $526.23 $631.05 $662.70 $695.94 $730.86 BFI Bin (6yd)- 3 pick-ups GB63 $638.64 $735.40 $846.81 $889.25 $933.82 $980.63 BFI Bin (6yd)- 4 pick-ups GB64 $838.46 $916.74 $1,002.32 $1,052.53 $1,105.27 $1,160.65 BFI Bin (6yd)- 5 pick-ups GB65 $1,038.28 $1,083.79 $1,131.29 $1,187.95 $1,247.46 $1,309.95 Cannery Extra Pickup-SunGarden
Gangi GB80 $266.43 $324.82 $396.00 $415.89 $436.80 $458.75 BFI Bin (8yd)-1 pick-up GB81 $309.52 $350.10 $396.00 $415.89 $436.80 $458.75 BFI Bin (8yd)-2 pick-ups GB82 $575.95 $602.87 $631.05 $662.70 $695.94 $730.86 Owned Bin (1yd)-1 pick-up GO11 $33.31 $63.06 $119.36 $125.43 $131.81 $138.52 Owned Bin (1yd)-2 pick-ups GO12 $66.61 $112.46 $189.87 $199.46 $209.54 $220.14 Owned Bin (2yd)-1 pick-up GO21 $66.61 $110.84 $184.45 $193.77 $203.57 $213.86 Owned Bin (2yd)-2 pick-ups GO22 $133.21 $204.72 $314.63 $330.46 $347.09 $364.56 Owned Bin (3yd)-1 pick-up GO31 $99.92 $154.44 $238.69 $250.73 $263.37 $276.66 Owned Bin (3yd)-2 pick-ups GO32 $199.82 $283.22 $401.42 $421.59 $442.78 $465.04 Owned Bin (3yd)-3 pick-ups GO33 $299.74 $411.22 $564.15 $592.46 $622.19 $653.42 Owned Bin (4yd)-1 pick-up GO41 $133.21 $195.70 $287.51 $301.98 $317.19 $333.17 Owned Bin ( 4yd)-2 pick-ups GO42 $266.43 $344.49 $445.42 $467.79 $491.28 $515.97 Owned Bin (4yd)-5 pick-ups GO45 $666.06 $787.04 $929.99 $976.59 $1,025.53 $1,076.92 Owned Bin (5yd)-1 pick-up GO51 $166.53 $256.80 $396.00 $415.89 $436.80 $458.75
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Description Rate
Code Existing 2024 2025 2026 2027 2028
Owned Bin (5yd)-2 pick-ups GO52 $333.03 $458.43 $631.05 $662.70 $695.94 $730.86 Owned Bin (5yd)-3 pick-ups GO53 $499.56 $650.41 $846.81 $889.25 $933.82 $980.63 Shared BFI Bin (3yd)-722-730 Cedar GO55 $832.59 $970.52 $1,131.29 $1,187.95 $1,247.46 $1,309.95 Shared BFI Bin (3yd)-2248-2260 Olive GO62 $399.64 $502.19 $631.05 $662.70 $695.94 $730.86 Shared BFI Bin(6YD)-2850-74
Determine GO65 $999.10 $1,063.14 $1,131.29 $1,187.95 $1,247.46 $1,309.95 Temporary Container Delivery GO82 $532.85 $579.87 $631.05 $662.70 $695.94 $730.86 Temporary Container Disposal GO83 $799.28 $822.70 $846.81 $889.25 $933.82 $980.63 Shared Owner Bin-Park Manor
(O32X2&O42) GS31 $63.66 $123.27 $238.69 $250.73 $263.37 $276.66 The projected revenues as developed herein include revenues generated from the user rates and revenues generated from other sources (i.e. interest earnings) or Fund activities. The projected user rate revenues would provide the estimated additional revenue (and applicable annual percentage rate adjustments) necessary to meet the projected revenue requirements for a given FY, including operating expenses and targeted operating reserves. For purposes of this Study, proposed rates are assumed to take effect on September 1, 2023, and subsequently July 1 of each respective FY of the Projection Period.
4.1.7.5. Summary of Revenue Sufficiency Analysis
The proposed financial plan, including recommended revenue adjustments, is presented in Table 11 and Figure 7 which provides funding for projected revenue requirements during the forecast period.
Figure 7 indicates that with the proposed adjustments for FY 2024 through FY 2028, the ending cash balance will exceed the targeted amount each year. It is recommended the City monitor its cash reserves to ensure sufficient reserves are available in FY 2028. It is also recommended to build up the balance for the Fund reserve above the City’s minimum reserve policy to allow for the fund balance to be used for unforeseen expenditures.
A more detailed presentation of the financial plan, including fund balance reconciliations is presented in Schedule A-8 of the appendix.
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Table 11 – Revenue Requirements vs. Revenue Under Proposed Rates Description
Fiscal Years Ending June 30,
2024 2025 2026 2027 2028
Beginning Cash Balance $2,958 $1,777 $1,777 $1,777 $1,777 Total Revenue $6,970 $8,602 $9,106 $9,641 $10,206
O&M $(8,151) $(8,602) $(9,106) $(9,641) $(10,206)
Capital Expenditures - - - - -
Net Cashflow $(1,181) $- $- $- $-
Ending Cash Balance $1,777 $1,777 $1,777 $1,777 $1,777
Days Cash on Hand 80 75 71 67 64
Target Days Cash on Hand 30 30 30 30 30
Note: Values are rounded to the nearest $1,000
Figure 7 – Ending Cash Balance Under Proposed Rates
0 20
40 60
80 100
2024 2025 2026 2027 2028
Days Cash on Hand Target Days Cash on Hand
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Section 5 – Regulatory Issues
Short-Lived Climate Pollutants Reduction Act - California SB 1383 It is important to note that the Fund is expected to incur significant operating expenses as a result of State of California SB 1383 (Chapter 395, Statutes of 2016). Gov. Jerry Brown signed SB 1383, which requires cities in California to implement universal organic waste recycling programs for all customers beginning January 1, 2022. Organic waste is primarily comprised of biodegradable waste such as food, landscaping and pruning waste.
SB 1383 also requires that by 2025 at least 20 percent of edible food currently sent to landfills be recovered for human consumption. To meet these requirements, local governments need to actively participate in organic material collection and food recovery programs on or before January 1, 2022.
Jurisdictions must adopt enforceable ordinances to ensure that all residential and commercial generators are compliant. The regulations also require cities to purchase set amounts of organic derived products each year in an effort to create markets for finished compost and organic-derived energy. Finally, the new, unfunded State mandates require mandatory customer education and outreach programs as well as compliance reviews, waste audits and inspections, rigorous recordkeeping, and reporting efforts. Penalties for noncompliance can be assessed by CalRecycle beginning in 2022 — and by local jurisdictions beginning in 2024.
Through the City’s contract with MVD, it is estimated that SB 1383 and related programs will result in substantial incremental cost to the Fund, as shown in the revenue requirements analysis presented previously in this report. These incremental costs are comprised of:
• Increased cost of processing organic material,
• Hauling collected organic material to composting facility, • Meeting mandatory organic material procurement thresholds set by the State of California, • Specialized environmental consulting services to assist with public education and outreach, waste audits, facility inspections, compliance reviews, and tracking and enforcement efforts, • Increased costs related to ongoing distribution of public education materials and advertising; and
• Purchase of additional containers associated with expanding the services to include the collection of organics.
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Section 6 – Conclusions and Recommendations
6.1 Principal Assumptions and Considerations
In preparation of this Study and the conclusions that follow, Willdan has made certain assumptions with respect to conditions which may exist or to events which may occur in the future. While we believe these assumptions are reasonable for the purpose of this Study, they are dependent on future events and actual conditions may differ from those assumed. In addition, Willdan has used and relied upon certain information and assumptions provided to us by the City and others. While Willdan believes the use of such information and assumptions to be reasonable for the purpose of this Study, Willdan has not independently verified the accuracy or validity of the information and offers no assurances with respect thereto, and some assumptions may vary significantly due to unanticipated events and circumstances. To the extent that actual conditions differ from those assumed by Willdan herein or provided to Willdan by others, the actual results will vary from those projected herein. The Study summarizes Willdan’s work up to the date of this report. Thus, changed conditions occurring or becoming known after such date could affect the material presented to the extent of such changes.
In making the projections and estimates for the Projection Period summarized in this Study and shown on Table 11 above, the principal considerations and assumptions made by Willdan and the principal information and assumptions provided to Willdan by others include the following:
1) Customer account growth for the Fund was derived largely from an analysis of historical billing information. This information was reviewed with the City to identify trends and establish estimated growth rates for the Projection Period.
2) No assumptions or provisions have been made or included in the projections herein to reflect unforeseen changes in customer usage characteristics which may affect, among other things, the cost of disposal and may be the result of, but not limited to, existing and potential changes in legislation, deviations from normal weather conditions, including natural disasters such as earthquakes, or other unforeseen events.
3) Projected revenues have been based on the following:
a) for bills rendered during the period July 1, 2024 through June 30, 2028, Revenues have been projected based on rates reflecting the proposed rates shown in Table 10, which are assumed to be adopted for each respective FY by the City; and b) the proposed rates utilized herein to develop projected revenues are assumed to take effect on July 1 of each respective Fiscal Year.
4) Projected costs of operation and maintenance of the Sanitation Service were based on the City’s estimated budget for Fiscal Year 2024. Escalation rates for future costs of operation and
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maintenance of the Sanitation Service were estimated based on a review of historical trends and the City’s projections of future increases for certain expenses. 5) For the Projection Period, interest earnings have been projected based on projected average annual balances in the operating fund, and annual reinvestment rates as shown in Table 12 applied to projected fund balances.
Table 12 – Assumed Investment Earning Interest Rate
Fiscal Year
Assumed
Investment
Earning Interest
Rate
2024 0.50%
2025 0.50%
2026 0.50%
2027 0.50%
2028 0.50%
6) Other operating revenues have been projected based on the budgeted Fiscal Year ending June 30, 2024 amounts, and are increased annually thereafter in proportion to projected customer growth, inflation or other established escalators. 7) The revenue and expenditures projections herein do not reflect the effects of any material adverse change in the receipt of revenues and the payment of expenditures. 8) No assumption has been made to reflect any other changes in federal or State laws and/or regulations to reflect, among other things, more stringent environmental requirements, and changes in tax laws.
6.2 Conclusions
Based upon the foregoing assumptions and considerations, Willdan is of the opinion that:
• The projected customers and sales of the Fund represent reasonable projections based on historical and planned growth and form a reasonable basis for the projected operating results set forth in this Study.
• Sanitation Service expenses are anticipated to be adversely impacted by the effects of SB 1383 regulatory requirements, changes to global recycling markets and the corresponding revenue loss and increase cost to provide recycling services, and the need to purchase vehicles and equipment critical to Sanitation Service operations. The incremental increase in operating expenses from Fiscal Years 2023 to 2024 is projected to be approximately $3.8 million, or approximately 87.1%.
25 | P a g e
• For the Fiscal Years ending June 30, 2024 through June 30, 2028, the City’s projected revenues under proposed rate adjustments outlined in this report are projected to be sufficient under the herein proposed rates, fees, and charges to:
a) pay the projected costs of operation and maintenance; b) meet stated goals for cash reserves.
• The proposed rates presented herein are in conformance with industry standard rate-making practices and Proposition 218 with respect to:
a) The fair and equitable recovery of costs through sanitation rates; and b) Generation of sufficient revenue to recover Fund revenue requirements and reserve requirements.
6.3 Recommendations
• It is recommended that the City implement the proposed rates and charges presented in this Study for FY 2024, beginning with the first adjustment in September 2024. • It is recommended that the City update the revenue sufficiency analysis portion of this study each year to ensure projected revenue continues to be sufficient to fund projected expenses going forward, as assumptions made during this analysis may change and have a material impact upon the analysis.
City of Atwater, CA
Sanitation Rate Study
June 7, 2023
Appendices
Schedule Description
A-1 Historical Operating Results
A-2
Historical and Budgeted Revenues and
Expenses
A-3 Projected Revenues and Expenses
A-4 Historical and Projected Number of Accounts
A-5 Existing and Proposed Customer Rates
A-6 Estimated Contract Costs
A-7 Projected Administrative Fee
A-8 Projected Operating Results
Sanitation Rate Study
Appendices
A-1 Historical Operating Results
CITY OF ATWATER, CA Schedule A-1
HISTORICAL OPERATING RESULTS [1]
SANITATION FUND
for Fiscal Year Ending June 30 Unaudited
2018 2019 2020 2021 2022
Operating Revenues
1 Charges for Services $ 4,274,756 $ 4,399,172 $ 4,390,372 $ 4,516,457 $ 4,685,000 2 Other Operating Revenues - - 139 - 13,000
3 Total Operating Revenues $ 4,274,756 $ 4,399,172 $ 4,390,511 $ 4,516,457 $ 4,698,000 Operating Expenses
4 Salaries and benefits $ 53,905 $ 78,362 $ 61,463 $ 118,355 $ 0 5 Contractual services 2,592,860 2,650,103 2,747,051 2,861,502 3,330,000 6 Materials and supplies 709 869 24,861 16,777 71,259
7 Repairs and maintenance - - - - -
8 Utilities - - - - -
9 Insurance - - - - -
10 Taxes and fees - - - - -
11 Other operating costs 418,791 589,857 691,538 786,491 940,142 12 Depreciation 6,021 9,741 18,154 18,132 -
13 Total Operating Expenses $ 3,072,286 $ 3,328,932 $ 3,543,067 $ 3,801,257 $ 4,341,401 14 Operating Income $ 1,202,470 $ 1,070,240 $ 847,444 $ 715,200 $ 356,599 Nonoperating Revenues (Expenses)
15 TCP Settlement $ - $ - $ - $ - $ -
16 Intergovernmental revenues (expenses) - - - - -
17 Interest revenue 6,381 30,152 26,307 11,681 100
18 Interest expense - - - - -
19 Total Nonoperating Revenues (Expenses) $ 6,381 $ 30,152 $ 26,307 $ 11,681 $ 100 20 Income (Loss) Before Capital Contributions and Transfers $ 1,208,851 $ 1,100,392 $ 873,751 $ 726,881 $ 356,699 Transfers
21 Transfers in $ - $ - $ - $ - $ -
22 Transfers out - - - - -
23 Total Transfers $ - $ - $ - $ - $ -
24 Change in Net Position $ 1,208,851 $ 1,100,392 $ 873,751 $ 726,881 $ 356,699 25 Total Net Position - Beginning, as Previously Presented $ (988,425) $ 220,426 $ 1,320,818 $ 2,194,569 $ 2,921,450 26 Prior Period Adjustment -
27 Total Net Position - Beginning, as Restated $ (988,425) $ 220,426 $ 1,320,818 $ 2,194,569 $ 2,921,450 28 Total Net Position - Ending $ 220,426 $ 1,320,818 $ 2,194,569 $ 2,921,450 $ 3,278,149 Notes
[1] Financial information obtained from the City's Annual Comprehensive Financal Reports.
Line Description
6/7/2023
Atwater Model 06.07.23
HistOp
Sanitation Rate Study
Appendices
A-2
Historical and Budgeted
Revenues and Expenses
CITY OF ATWATER, CA Schedule A-2
HISTORICAL AND BUDGETED REVENUES
SANITATION FUND
for Fiscal Year Ending June 30 Budget Budget
Line Description 2018 2019 2020 2021 2022 2023 2024
Operating Revenues
1 Charges for Services $ 4,274,756 $ 4,399,172 $ 4,390,372 $ 4,516,457 $ 4,641,023 $ 4,685,000 $ 4,685,000 2 Other Operating Revenues $ - $ - $ - $ - $ 25,022 $ 13,000 $ 13,000 3 Total Operating Revenues $ 4,274,756 $ 4,399,172 $ 4,390,372 $ 4,516,457 $ 4,666,045 $ 4,698,000 $ 4,698,000 Non-Operating Revenues
4 Intergovernmental revenues (expenses) $ - $ - $ - $ - $ - $ - $ - 5 Interest revenue $ 13,831 $ 36,117 $ 26,307 $ 11,681 $ 6,102 $ 100 $ 100 6 Total Nonoperating Revenues (Expenses) $ 13,831 $ 36,117 $ 26,307 $ 11,681 $ 6,102 $ 100 $ 100 Transfers and Captial Contributions
7 Transfers in $ - $ - $ - $ - $ - $ - $ -
8 Transfers out $ - $ - $ - $ - $ - $ - $ -
9 Total Transfers and Captial Contributions $ - $ - $ - $ - $ - $ - $ - 10 Total Revenues $ 4,288,587 $ 4,435,289 $ 4,416,679 $ 4,528,138 $ 4,672,147 $ 4,698,100 $ 4,698,100 Allocation
DETAILS
Revenues
11 Refuse Service Charges $ 4,274,756 $ 4,399,172 $ 4,390,372 $ 4,516,457 $ 4,641,023 $ 4,685,000 $ 4,685,000 12 Other revenue $ - $ - $ 140 $ - $ 25,022 $ 13,000 $ 13,000 13 Interest Earned $ 13,831 $ 36,117 $ 26,307 $ 11,681 $ 6,102 $ 100 $ 100 14 Total $ 4,288,587 $ 4,435,289 $ 4,416,819 $ 4,528,138 $ 4,672,147 $ 4,698,100 $ 4,698,100 6/7/2023
Atwater Model 06.07.23
Budget Revenues
CITY OF ATWATER, CA Schedule A-2
HISTORICAL AND BUDGETED EXPENSES
SANITATION FUND
for Fiscal Year Ending June 30 Budget Budget
Line Description 2018 2019 2020 2021 2022 2023 2024
SANITATION FUND
Operating Expenses
1 Salaries and benefits $ 53,904 $ 78,362 $ 61,463 $ 118,356 $ 112,148 $ - $ - 2 Contractual services $ 2,592,859 $ 2,650,104 $ 2,747,052 $ 2,861,502 $ 3,091,788 $ 3,330,000 $ 7,080,233 3 Materials and supplies $ 709 $ 868 $ 24,862 $ 16,777 $ 15,819 $ 71,259 $ 61,000 4 Repairs and maintenance $ - $ - $ - $ - $ - $ - $ -
5 Utilities $ - $ - $ - $ - $ - $ - $ -
6 Insurance $ - $ - $ - $ - $ - $ - $ -
7 Taxes and fees $ - $ - $ - $ - $ - $ - $ -
8 Other operating costs $ 426,240 $ 595,822 $ 691,537 $ 786,491 $ 892,670 $ 940,142 $ 979,925 9 Depreciation $ 5,987 $ 9,708 $ 18,120 $ 18,132 $ 18,097 $ - $ - 10 Total Operating Expenses $ 3,079,701 $ 3,334,863 $ 3,543,034 $ 3,801,258 $ 4,130,523 $ 4,341,401 $ 8,121,158 Non-Operating Expenses
11 Interest Expense $ - $ - $ - $ - $ - $ - $ -
12 Total Non-Operating Expenses $ - $ - $ - $ - $ - $ - $ - Transfers
13 Transfers to Other Funds $ - $ - $ - $ - $ - $ - $ - 14 Total Transfers $ - $ - $ - $ - $ - $ - $ -
15 TOTAL SANITATION FUND $ 3,079,701 $ 3,334,863 $ 3,543,034 $ 3,801,258 $ 4,130,523 $ 4,341,401 $ 8,121,158
DETAILS
Sanitation Operating Expenses
16 Depreciation Expense $ - $ - $ - $ 34 $ - $ - $ -
17 Salaries & Wages, Regular $ 35,313 $ 40,064 $ 15,806 $ 59,268 $ 59,299 $ - $ - 18 Salaries & Wages, Part time $ 615 $ - $ 15,293 $ 9,251 $ - $ - $ - 19 Leave Accrual Buy-Out $ - $ - $ - $ 173 $ 205 $ - $ - 20 Overtime $ 76 $ 149 $ 1,077 $ 47 $ 2,198 $ - $ -
21 In-Lieu Of Insurance Benefit $ 500 $ 2,300 $ 900 $ 2,333 $ 4,054 $ - $ - 22 Fica/Medicare $ 2,214 $ 2,888 $ 2,537 $ 5,274 $ 4,973 $ - $ - 23 Retirement $ 1,905 $ 19,580 $ 19,529 $ 27,579 $ 26,760 $ - $ - 24 Health Insurance $ 8,748 $ 9,354 $ 3,407 $ 8,788 $ 9,452 $ - $ - 25 Worker's Compensation $ 4,534 $ 4,027 $ 2,914 $ 5,643 $ 5,209 $ - $ - 26 Office Supplies $ - $ - $ 12,528 $ 12,285 $ 14,867 $ 15,400 $ - 27 Special Departmental Expense $ - $ 5 $ 8,616 $ 142 $ 195 $ 52,859 $ 58,000 28 Uniform & Clothing Expense $ 709 $ 864 $ 608 $ 780 $ 199 $ - $ - 29 City Administration Fees $ 398,438 $ 567,371 $ 612,916 $ 689,518 $ 811,345 $ 897,421 $ 975,000 30 Solid Waste Collectn/Disposal $ 2,519,853 $ 2,586,020 $ 2,691,691 $ 2,845,921 $ 3,032,540 $ 3,150,000 $ 6,815,233 31 Professional Services $ 73,007 $ 64,084 $ 55,360 $ 15,581 $ 59,249 $ 180,000 $ 265,000 32 Communications $ - $ - $ 3,109 $ 3,570 $ 558 $ 3,000 $ 3,000 33 Memberships & Subscriptions $ 263 $ 253 $ 253 $ 253 $ 754 $ 1,905 $ 1,905 34 Travel/Conferences/Meetings $ - $ - $ - $ - $ - $ 850 $ 850 35 Training $ - $ - $ - $ - $ - $ 2,170 $ 2,170
36 Depreciation Expense $ 5,987 $ 9,708 $ 18,120 $ 18,098 $ 18,097 $ - $ - 6/7/2023
Atwater Model 06.07.23
Budget Expenses
CITY OF ATWATER, CA Schedule A-2
HISTORICAL AND BUDGETED EXPENSES
SANITATION FUND
for Fiscal Year Ending June 30 Budget Budget
Line Description 2018 2019 2020 2021 2022 2023 2024
37 Bad Debt Expense $ (1,793) $ 1,331 $ 2,136 $ 2,877 $ 4,903 $ 3,000 $ - 38 Electronic Pmt Processing Exp $ - $ - $ - $ - $ - $ 29,375 $ 29,375 39 Equipment Maint. Charges $ 8,518 $ 4,807 $ 32,964 $ 43,275 $ 9,807 $ 10,883 $ - 40 Street Maint. Charges $ - $ - $ - $ -
41 Building Maint. Charges $ 6,383 $ 5,662 $ 26,843 $ 33,211 $ 46,390 $ 19,209 $ - 42 Information Technology Charges $ 1,802 $ 1,598 $ 2,772 $ 2,591 $ 3,437 $ - $ - 43 Risk Management Charges $ 2,974 $ 4,996 $ 4,076 $ 6,138 $ 8,852 $ - $ - 44 Employee Benefits Charges $ 2,206 $ 3,839 $ 5,097 $ 5,632 $ 5,670 $ 3,191 $ - 45 Interest-Interfund Loans $ 7,449 $ 5,965 $ 4,481 $ 2,996 $ 1,512 $ 1,513 $ - 46 Special Duty $ - $ - $ - $ - $ - $ - $ -
47 Car Allowance $ - $ - $ - $ - $ - $ - $ -
48 Cell Phone $ - $ - $ - $ - $ - $ - $ -
49 Additional Duty $ - $ - $ - $ - $ - $ - $ -
50 Tipping Fees (County) $ - $ - $ - $ - $ - $ - $ -
51 Miscellaneous $ - $ - $ - $ - $ - $ - $ -
52 Street Maint. Charges $ - $ - $ - $ - $ - $ - $ -
53 Water Maint. Charges $ - $ - $ - $ - $ - $ - $ -
54 Parks Maint. Charges $ - $ - $ - $ - $ - $ - $ -
55 Maint. District Maint. Charges $ - $ - $ - $ - $ - $ - $ - 56 Sewer Maint. Charges $ - $ - $ - $ - $ - $ - $ -
57 Fixed Asset Disposal $ - $ - $ - $ - $ - $ - $ -
58 Machinery & Equipment $ 0 $ - $ - $ - $ - $ - $ -
59 Transfer to Sewer Enterprise $ - $ - $ - $ - $ - $ - $ - 60 Intra-Governmental Transfers $ - $ - $ - $ - $ - $ - $ - 61 OPEB Expenses $ - $ - $ - $ - $ - $ - $ -
46 Total $ 3,079,701 $ 3,334,863 $ 3,543,034 $ 3,801,258 $ 4,130,523 $ 4,370,776 $ 8,150,533 6/7/2023
Atwater Model 06.07.23
Budget Expenses
Sanitation Rate Study
Appendices
A-3
Projected Revenues and
Expenses
CITY OF ATWATER, CA Schedule A-3
HISTORICAL, BUDGETED AND PROJECTED REVENUES
SANITATION FUND
Budget Projected
Line Description 2024 2025 2026 2027 2028
Operating Revenues
1 Charges for Services $ 6,263,346 $ 7,859,447 $ 8,322,646 $ 8,813,285 $ 9,332,999 2 Other Operating Revenues $ 694,523 $ 733,609 $ 774,900 $ 818,518 $ 864,593 3 Total Operating Revenues $ 6,957,869 $ 8,593,056 $ 9,097,546 $ 9,631,803 $ 10,197,591 Non-Operating Revenues
4 Intergovernmental revenues (expenses) $ - $ - $ - $ - $ - 5 Interest revenue $ 11,810 $ 8,865 $ 8,865 $ 8,865 $ 8,865 6 Total Non-Operating Revenues $ 11,810 $ 8,865 $ 8,865 $ 8,865 $ 8,865 Transfers and Captial Contributions
7 Capital Contributions $ - $ - $ - $ - $ -
8 Transfers from Other Funds $ - $ - $ - $ - $ -
9 Total Transfers and Captial Contributions $ - $ - $ - $ - $ - 10 Total Revenues $ 6,969,679 $ 8,601,922 $ 9,106,411 $ 9,640,668 $ 10,206,457 Allocation
DETAILS
Revenues
11 Refuse Service Charges $ 6,263,346 $ 7,859,447 $ 8,322,646 $ 8,813,285 $ 9,332,999 12 Other revenue $ 13,000 $ 13,000 $ 13,000 $ 13,000 $ 13,000 13 Interest Earned $ 11,810 $ 8,865 $ 8,865 $ 8,865 $ 8,865 14 MVD Administrative Fee $ 681,523 $ 720,609 $ 761,900 $ 805,518 $ 851,593 15 Total $ 6,969,679 $ 8,601,922 $ 9,106,411 $ 9,640,668 $ 10,206,457 6/7/2023
Atwater Model 06.07.23
Revenues
CITY OF ATWATER, CA Schedule A-3
HISTORICAL, BUDGETED AND PROJECTED EXPENSES
SANITATION FUND
Budget Projected
Line 2024 2025 2026 2027 2028
Operating Expenses
1 Salaries and benefits $ - $ - $ - $ - $ -
2 Contractual services $ 7,080,233 $ 7,457,191 $ 7,881,720 $ 8,330,073 $ 8,803,572 3 Materials and supplies $ 62,905 $ 63,077 $ 63,254 $ 63,438 $ 63,629 4 Repairs and maintenance $ - $ - $ - $ - $ -
5 Utilities $ - $ - $ - $ - $ -
6 Insurance $ - $ - $ - $ - $ -
7 Taxes and fees $ - $ - $ - $ - $ -
8 Other operating costs $ 1,007,395 $ 1,081,654 $ 1,161,437 $ 1,247,156 $ 1,339,256 9 Depreciation $ - $ - $ - $ - $ -
10 Total Operating Expenses $ 8,150,533 $ 8,601,922 $ 9,106,411 $ 9,640,668 $ 10,206,457 Non-Operating Expenses
11 Interest Expense $ - $ - $ - $ - $ -
12 Total Non-Operating Expenses $ - $ - $ - $ - $ -
Transfers
13 Transfers to Other Funds $ - $ - $ - $ - $ -
14 Total Transfers $ - $ - $ - $ - $ -
15 Total $ 8,150,533 $ 8,601,922 $ 9,106,411 $ 9,640,668 $ 10,206,457
DETAILS
Sanitation Operating Expenses
16 Special Departmental Expense $ 58,000 $ 58,000 $ 58,000 $ 58,000 $ 58,000 17 City Administration Fees $ 975,000 $ 1,048,125 $ 1,126,734 $ 1,211,239 $ 1,302,082 18 Solid Waste Collectn/Disposal $ 6,815,233 $ 7,206,091 $ 7,618,997 $ 8,055,178 $ 8,515,929 19 Professional Services $ 265,000 $ 251,100 $ 262,724 $ 274,896 $ 287,643 20 Printing and Mailing Utility Billing (1/3 ea. Water/Sewer/Garbage) $ 10,000 $ 10,350 $ 10,712 $ 11,087 $ 11,475 21 Recyclabes Processing Fee $ 180,000 $ 189,000 $ 198,450 $ 208,373 $ 218,791 22 Legal Fees $ 50,000 $ 51,750 $ 53,561 $ 55,436 $ 57,376 23 Sanitation Rate Study $ 25,000 $ - $ - $ - $ -
24 Communications $ 3,000 $ 3,105 $ 3,214 $ 3,326 $ 3,443 25 Memberships & Subscriptions $ 1,905 $ 1,972 $ 2,041 $ 2,112 $ 2,186 26 Travel/Conferences/Meetings $ 850 $ 880 $ 911 $ 942 $ 975 27 Training $ 2,170 $ 2,246 $ 2,325 $ 2,406 $ 2,490
28 Electronic Pmt Processing Exp $ 29,375 $ 30,403 $ 31,467 $ 32,569 $ 33,708 6/7/2023
Atwater Model 06.07.23
Expenses
Sanitation Rate Study
Appendices
A-4
Historical and Projected Number
of Accounts
CITY OF ATWATER, CA Schedule A-4
HISTORICAL AND PROJECTED CUSTOMERS
SANITATION FUND
Actual Estimated Projected
Line Description Category Charge 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
CUSTOMER SUMMARY
1 Residential RES 8,107 8,220 8,326 8,618 9,037 9,117 9,197 9,277 9,357 9,437 9,517 2 Commercial COM 627 639 651 671 705 709 713 717 721 725 729 3 Total 8,734 8,859 8,977 9,289 9,742 9,826 9,910 9,994 10,078 10,162 10,246 Percent Change 1.4% 1.3% 3.5% 4.9% 0.9% 0.9% 0.8% 0.8% 0.8% 0.8%
CUSTOMERS
Residential
1 Residential - Curb 96 Gal. Toter RES GA01 5,836 5,910 5,979 6,050 6,361 6,441 6,521 6,601 6,681 6,761 6,841 2 Sr. Citizen/Handicap Curb 96 Toter RES GA02 464 522 570 613 659 659 659 659 659 659 659 3 Sr.Citizen/Handicap Backyard 96 Toter RES GA03 85 85 85 87 83 83 83 83 83 83 83 4 Residential-Curb 64 Gal. Toter RES GA04 699 697 698 827 851 851 851 851 851 851 851 5 Sr.Citizen/Handicap-Curb 64 Gal.Toter RES GA05 787 764 744 725 695 695 695 695 695 695 695 6 Sr.Citizen/Handicap-Backyard 64 Gal. Toter RES GA06 71 68 66 61 52 52 52 52 52 52 52 7 Residential-Curb Extra 96 Gal. Toter RES GA07 165 174 184 255 336 336 336 336 336 336 336 8 0.000 0 0 - - - - - - - - - - -
Commercial
9 Commercial-Curb 96 Gal. Toter COM GA20 61 62 62 62 67 68 69 70 71 72 73 10 BFI Bin (1 yd)-1 pick-up COM GB11 94 97 95 94 92 92 92 92 92 92 92 11 BFI Bin (1yd)-2 pick-ups COM GB12 26 25 27 28 29 29 29 29 29 29 29 12 BFI Bin (1yd)-3 pick-ups COM GB13 2 2 2 2 4 4 4 4 4 4 4 13 BFI Bin (1yd)-4 pick-ups COM GB14 - - - - - - - - - - - 14 BFI Bin (1yd)-5 pick-ups COM GB15 4 4 4 4 4 4 4 4 4 4 4 15 BFI Bin (3yd)-1 pick-up COM GB31 187 187 201 208 219 221 223 225 227 229 231 16 BFI Bin (3yd)-2 pick-ups COM GB32 80 85 83 85 91 92 93 94 95 96 97 17 BFI Bin (3yd)-3 pick-ups COM GB33 41 42 41 47 45 45 45 45 45 45 45 18 BFI Bin (3yd)-4 pick-ups COM GB34 - - - - - - - - - - - 19 BFI Bin (3yd)- 5 pick-ups COM GB35 13 13 16 16 17 17 17 17 17 17 17 20 BFI Bin (5 yd)-1 pick-up COM GB51 - - - - - - - - - - - 21 Shared BFI Bin (5yd)-Las Casitas COM GB53 8 8 8 8 9 9 9 9 9 9 9 6/7/2023
Atwater Model 06.07.23
Customers
CITY OF ATWATER, CA Schedule A-4
HISTORICAL AND PROJECTED CUSTOMERS
SANITATION FUND
Actual Estimated Projected
Line Description Category Charge 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 22 BFI Bin (6yd)-1 pick-up COM GB61 25 25 24 27 26 26 26 26 26 26 26 23 BFI Bin (6yd)- 2 pick-ups COM GB62 16 16 18 18 19 19 19 19 19 19 19 24 BFI Bin (6yd)- 3 pick-ups COM GB63 22 23 19 22 24 24 24 24 24 24 24 25 BFI Bin (6yd)- 4 pick-ups COM GB64 4 2 8 5 2 2 2 2 2 2 2 26 BFI Bin (6yd)- 5 pick-ups COM GB65 - - - - - - - - - - - 27 Cannery Extra Pickup-SunGarden Gangi COM GB80 6 6 6 6 6 6 6 6 6 6 6 28 BFI Bin (8yd)-1 pick-up COM GB81 9 8 8 7 12 12 12 12 12 12 12 29 BFI Bin (8yd)-2 pick-ups COM GB82 6 6 6 6 6 6 6 6 6 6 6 30 Owned Bin (1yd)-1 pick-up COM GO11 - - - - - - - - - - - 31 Owned Bin (1yd)-2 pick-ups COM GO12 - - - - - - - - - - - 32 Owned Bin (2yd)-1 pick-up COM GO21 - - - - - - - - - - - 33 Owned Bin (2yd)-2 pick-ups COM GO22 - - - - - - - - - - - 34 Owned Bin (3yd)-1 pick-up COM GO31 - - - - - - - - - - - 35 Owned Bin (3yd)-2 pick-ups COM GO32 - - - - - - - - - - - 36 Owned Bin (3yd)-3 pick-ups COM GO33 - 5 - 4 5 5 5 5 5 5 5 37 Owned Bin (4yd)-1 pick-up COM GO41 - - - - - - - - - - - 38 Owned Bin ( 4yd)-2 pick-ups COM GO42 - - - - - - - - - - - 39 Owned Bin (4yd)-5 pick-ups COM GO45 - - - - - - - - - - - 40 Owned Bin (5yd)-1 pick-up COM GO51 - - - - - - - - - - - 41 Owned Bin (5yd)-2 pick-ups COM GO52 - - - - - - - - - - - 42 Owned Bin (5yd)-3 pick-ups COM GO53 - - - - - - - - - - - 43 Owned Bin (5yd)-5 pick-ups COM GO55 - - - - - - - - - - - 44 Owned Bin (6yd)-2 pick-ups COM GO62 - - - - - - - - - - - 45 Owned Bin (6yd)-5 pick-ups COM GO65 9 9 9 9 10 10 10 10 10 10 10 46 Owned Bin (8yd)-2 pick-ups COM GO82 - - - - - - - - - - - 47 Owned Bin (8yd)-3 pick-ups COM GO83 - - - - - - - - - - - 48 Shared BFI Bin (3yd)-722-730 Cedar COM GS31 8 8 8 8 13 13 13 13 13 13 13 49 Shared BFI Bin (3yd)-2248-2260 Olive COM GS32 3 3 3 3 3 3 3 3 3 3 3 50 Shared BFI Bin(6YD)-2850-74 Determine COM GS61 3 3 3 2 2 2 2 2 2 2 2 51 Temporary Container Delivery COM GT30 - - - - - - - - - - - 52 Temporary Container Disposal COM GT31 - - - - - - - - - - - 53 Shared Owner Bin-Park Manor (O32X2&O42) COM OS32 - - - - - - - - - - - 6/7/2023
Atwater Model 06.07.23
Customers
Sanitation Rate Study
Appendices
A-5
Existing and Proposed Customer
Rates
CITY OF ATWATER, CA Schedule A-5
HISTORICAL AND PROJECTED CUSTOMER RATES
SANITATION FUND
Existing Projected
Line Group Category Charge 2023 2024 2025 2026 2027 2028 RATES
RESIDENTIAL
1 Residential - Curb 96 Gal. Toter RES GA01 $ 32.11 $ 38.53 $ 46.24 $ 48.65 $ 51.19 $ 53.87 2 Sr. Citizen/Handicap Curb 96 Toter RES GA02 $ 29.00 $ 36.62 $ 46.24 $ 48.65 $ 51.19 $ 53.87 3 Sr.Citizen/Handicap Backyard 96 Toter RES GA03 $ 36.26 $ 40.95 $ 46.24 $ 48.65 $ 51.19 $ 53.87 4 Residential-Curb 64 Gal. Toter RES GA04 $ 30.14 $ 36.60 $ 44.46 $ 46.78 $ 49.22 $ 51.80 5 Sr.Citizen/Handicap-Curb 64 Gal.Toter RES GA05 $ 27.03 $ 34.66 $ 44.46 $ 46.78 $ 49.22 $ 51.80 6 Sr.Citizen/Handicap-Backyard 64 Gal. Toter RES GA06 $ 33.96 $ 38.85 $ 44.46 $ 46.78 $ 49.22 $ 51.80 7 Residential-Curb Extra 96 Gal. Toter RES GA07 $ 23.92 $ 22.49 $ 21.15 $ 22.30 $ 23.52 $ 24.82
COMMERCIAL
8 Commercial-Curb 96 Gal. Toter COM GA20 $ 24.48 $ 36.45 $ 54.26 $ 57.07 $ 60.03 $ 63.15 9 BFI Bin (1 yd)-1 pick-up COM GB11 $ 56.82 $ 82.35 $ 119.36 $ 125.43 $ 131.81 $ 138.52 10 BFI Bin (1yd)-2 pick-ups COM GB12 $ 90.11 $ 130.80 $ 189.87 $ 199.46 $ 209.54 $ 220.14 11 BFI Bin (1yd)-3 pick-ups COM GB13 $ 123.43 $ 179.28 $ 260.39 $ 273.51 $ 287.29 $ 301.77 12 BFI Bin (1yd)-4 pick-ups COM GB14 $ - $ 315.25 $ 330.91 $ 347.55 $ 365.03 $ 383.40 13 BFI Bin (1yd)-5 pick-ups COM GB15 $ 189.99 $ 276.16 $ 401.42 $ 421.59 $ 442.78 $ 465.04 14 BFI Bin (3yd)-1 pick-up COM GB31 $ 127.35 $ 174.35 $ 238.69 $ 250.73 $ 263.37 $ 276.66 15 BFI Bin (3yd)-2 pick-ups COM GB32 $ 227.25 $ 302.03 $ 401.42 $ 421.59 $ 442.78 $ 465.04 16 BFI Bin (3yd)-3 pick-ups COM GB33 $ 327.17 $ 429.62 $ 564.15 $ 592.46 $ 622.19 $ 653.42 17 BFI Bin (3yd)-4 pick-ups COM GB34 $ - $ 692.37 $ 726.88 $ 763.32 $ 801.60 $ 841.80 18 BFI Bin (3yd)- 5 pick-ups COM GB35 $ 526.98 $ 684.69 $ 889.61 $ 934.19 $ 981.01 $ 1,030.17 19 BFI Bin (5 yd)-1 pick-up COM GB51 $ - $ 377.24 $ 396.00 $ 415.89 $ 436.80 $ 458.75 20 Shared BFI Bin (5yd)-Las Casitas COM GB53 $ 66.86 $ 237.95 $ 846.81 $ 889.25 $ 933.82 $ 980.63 21 BFI Bin (6yd)-1 pick-up COM GB61 $ 239.00 $ 307.64 $ 396.00 $ 415.89 $ 436.80 $ 458.75 22 BFI Bin (6yd)- 2 pick-ups COM GB62 $ 438.82 $ 526.23 $ 631.05 $ 662.70 $ 695.94 $ 730.86 23 BFI Bin (6yd)- 3 pick-ups COM GB63 $ 638.64 $ 735.40 $ 846.81 $ 889.25 $ 933.82 $ 980.63 24 BFI Bin (6yd)- 4 pick-ups COM GB64 $ 838.46 $ 916.74 $ 1,002.32 $ 1,052.53 $ 1,105.27 $ 1,160.65 25 BFI Bin (6yd)- 5 pick-ups COM GB65 $ 1,038.28 $ 1,083.79 $ 1,131.29 $ 1,187.95 $ 1,247.46 $ 1,309.95 26 Cannery Extra Pickup-SunGarden Gangi COM GB80 $ 266.43 $ 324.82 $ 396.00 $ 415.89 $ 436.80 $ 458.75 27 BFI Bin (8yd)-1 pick-up COM GB81 $ 309.52 $ 350.10 $ 396.00 $ 415.89 $ 436.80 $ 458.75 28 BFI Bin (8yd)-2 pick-ups COM GB82 $ 575.95 $ 602.87 $ 631.05 $ 662.70 $ 695.94 $ 730.86 29 Owned Bin (1yd)-1 pick-up COM GO11 $ 33.31 $ 63.06 $ 119.36 $ 125.43 $ 131.81 $ 138.52 30 Owned Bin (1yd)-2 pick-ups COM GO12 $ 66.61 $ 112.46 $ 189.87 $ 199.46 $ 209.54 $ 220.14 31 Owned Bin (2yd)-1 pick-up COM GO21 $ 66.61 $ 110.84 $ 184.45 $ 193.77 $ 203.57 $ 213.86 32 Owned Bin (2yd)-2 pick-ups COM GO22 $ 133.21 $ 204.72 $ 314.63 $ 330.46 $ 347.09 $ 364.56 33 Owned Bin (3yd)-1 pick-up COM GO31 $ 99.92 $ 154.44 $ 238.69 $ 250.73 $ 263.37 $ 276.66 34 Owned Bin (3yd)-2 pick-ups COM GO32 $ 199.82 $ 283.22 $ 401.42 $ 421.59 $ 442.78 $ 465.04 35 Owned Bin (3yd)-3 pick-ups COM GO33 $ 299.74 $ 411.22 $ 564.15 $ 592.46 $ 622.19 $ 653.42 36 Owned Bin (4yd)-1 pick-up COM GO41 $ 133.21 $ 195.70 $ 287.51 $ 301.98 $ 317.19 $ 333.17 37 Owned Bin ( 4yd)-2 pick-ups COM GO42 $ 266.43 $ 344.49 $ 445.42 $ 467.79 $ 491.28 $ 515.97 38 Owned Bin (4yd)-5 pick-ups COM GO45 $ 666.06 $ 787.04 $ 929.99 $ 976.59 $ 1,025.53 $ 1,076.92 39 Owned Bin (5yd)-1 pick-up COM GO51 $ 166.53 $ 256.80 $ 396.00 $ 415.89 $ 436.80 $ 458.75 40 Owned Bin (5yd)-2 pick-ups COM GO52 $ 333.03 $ 458.43 $ 631.05 $ 662.70 $ 695.94 $ 730.86 41 Owned Bin (5yd)-3 pick-ups COM GO53 $ 499.56 $ 650.41 $ 846.81 $ 889.25 $ 933.82 $ 980.63 42 Owned Bin (5yd)-5 pick-ups COM GO55 $ 832.59 $ 970.52 $ 1,131.29 $ 1,187.95 $ 1,247.46 $ 1,309.95 43 Owned Bin (6yd)-2 pick-ups COM GO62 $ 399.64 $ 502.19 $ 631.05 $ 662.70 $ 695.94 $ 730.86 44 Owned Bin (6yd)-5 pick-ups COM GO65 $ 999.10 $ 1,063.14 $ 1,131.29 $ 1,187.95 $ 1,247.46 $ 1,309.95 45 Owned Bin (8yd)-2 pick-ups COM GO82 $ 532.85 $ 579.87 $ 631.05 $ 662.70 $ 695.94 $ 730.86 46 Owned Bin (8yd)-3 pick-ups COM GO83 $ 799.28 $ 822.70 $ 846.81 $ 889.25 $ 933.82 $ 980.63 47 Shared BFI Bin (3yd)-722-730 Cedar COM GS31 $ 63.66 $ 123.27 $ 238.69 $ 250.73 $ 263.37 $ 276.66 48 Shared BFI Bin (3yd)-2248-2260 Olive COM GS32 $ 113.62 $ 213.56 $ 401.42 $ 421.59 $ 442.78 $ 465.04 6/7/2023
Atwater Model 06.07.23
Rates
CITY OF ATWATER, CA Schedule A-5
HISTORICAL AND PROJECTED CUSTOMER RATES
SANITATION FUND
Existing Projected
Line Group Category Charge 2023 2024 2025 2026 2027 2028 RATES
49 Shared BFI Bin(6YD)-2850-74 Determine COM GS61 $ 79.67 $ 177.62 $ 396.00 $ 415.89 $ 436.80 $ 458.75 50 Temporary Container Delivery COM GT30 $ 103.65 $ 23.76 $ 5.45 $ 5.82 $ 6.22 $ 6.65 51 Temporary Container Disposal COM GT31 $ 62.19 $ 18.41 $ 5.45 $ 5.82 $ 6.22 $ 6.65 52 Shared Owner Bin-Park Manor (O32X2&O42) COM OS32 $ 95.15 $ 22.77 $ 5.45 $ 5.82 $ 6.22 $ 6.65 6/7/2023
Atwater Model 06.07.23
Rates
Sanitation Rate Study
Appendices
A-6 Estimated Contract Costs
CITY OF ATWATER, CA Schedule A-6
ESTIMATED CONTRACT COSTS
SANITATION FUND
Mid Valley Disposal Contract Rate
Description 2024 2025 2026 2027 2028
RATES
Single-Family Dwelling Maximum Service Rates
Standard Single -Family Automated Cart Service (96-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics $38.85 $40.79 $42.83 $44.97 $47.22 64-Gallon Single-Family Automated Cart Service 64-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics) $37.15 $39.01 $40.96 $43.01 $45.16 32-gallon Single -Family Automated Cart Service (32-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics) $37.15 $39.01 $40.96 $43.01 $45.16 Additional Trash Cart $14.95 $15.70 $16.48 $17.31 $18.17 Additional Recycling Cart $12.95 $13.60 $14.28 $14.99 $15.74 Additional Organics Cart $13.95 $14.65 $15.38 $16.15 $16.96 Restart of Service (Auto-Resume Fee) $0.00 $0.00 $0.00 $0.00 $0.00 Residential Large Item Pick-up. Includes Up to two (2) items. $60.00 $63.00 $66.15 $69.46 $72.93 Cart Delivery $100.00 $105.00 $110.25 $115.76 $121.55
Cart Removal $0.00 $0.00 $0.00 $0.00 $0.00
CartExchange $75.00 $78.75 $82.69 $86.82 $91.16
Residential Cart Replacement Fee $75.00 $78.75 $82.69 $86.82 $91.16 Overloaded/Contamination Fee 1st Occurrence (any cart) $25.00 $26.25 $27.56 $28.94 $30.39 Overloaded/Contamination Fee 2nd Occurrence (any cart) $30.00 $31.50 $33.08 $34.73 $36.47 Multi-FamilyTrash (Note: includes 32-Gallon Recycling and 32-Gallon Organics) 64-Gallon Cart
1/week $ 41.33 $43.40 $45.57 $47.84 $50.24
2/week $ 61.99 $65.09 $68.34 $71.76 $75.35
3/week $ 82.66 $86.79 $91.13 $95.69 $100.47
4/week $ 103.32 $108.49 $113.91 $119.61 $125.59
5/week $ 123.98 $130.18 $136.69 $143.52 $150.70
6/week $ 144.65 $151.88 $159.48 $167.45 $175.82
96-Gallon Cart
1/week $ 46.49 $48.81 $51.26 $53.82 $56.51
2/week $ 87.82 $92.21 $96.82 $101.66 $106.75
3/week $ 129.15 $135.61 $142.39 $149.51 $156.98
4/week $ 170.48 $179.00 $187.95 $197.35 $207.22
5/week $ 211.81 $222.40 $233.52 $245.20 $257.46
6/week $ 253.13 $265.79 $279.08 $293.03 $307.68
1 / 1.5 CY Bin
1/week $ 108.49 $113.91 $119.61 $125.59 $131.87
2/week $ 175.64 $184.42 $193.64 $203.33 $213.49
3/week $ 242.80 $254.94 $267.69 $281.07 $295.12
4/week $ 309.96 $325.46 $341.73 $358.82 $376.76
5/week $ 377.12 $395.98 $415.77 $436.56 $458.39
6/week $ 444.28 $466.49 $489.82 $514.31 $540.03
2 CY B
1/week $ 170.48 $179.00 $187.95 $197.35 $207.22
2/week $ 294.46 $309.18 $324.64 $340.87 $357.92
3/week $ 418.45 $439.37 $461.34 $484.41 $508.63
4/week $ 542.43 $569.55 $598.03 $627.93 $659.33
5/week $ 666.41 $699.73 $734.72 $771.45 $810.03
6/week $ 790.40 $829.92 $871.42 $914.99 $960.74
3 CY Bin
1/week $ 222.14 $233.25 $244.91 $257.15 $270.01
6/7/2023
Atwater Model 06.07.23
Contract Costs
CITY OF ATWATER, CA Schedule A-6
ESTIMATED CONTRACT COSTS
SANITATION FUND
Mid Valley Disposal Contract Rate
Description 2024 2025 2026 2027 2028
RATES
2/week $ 377.12 $395.98 $415.77 $436.56 $458.39
3/week $ 532.10 $558.71 $586.64 $615.97 $646.77
4/week $ 687.08 $721.43 $757.51 $795.38 $835.15
5/week $ 842.06 $884.16 $928.37 $974.79 $1,023.53
6/week $ 997.04 $1,046.89 $1,099.24 $1,154.20 $1,211.91 4 CY Bin
1/week $ 268.63 $282.06 $296.16 $310.97 $326.52
2/week $ 419.02 $439.97 $461.97 $485.07 $509.32
3/week $ 599.26 $629.22 $660.68 $693.72 $728.40
4/week $ 786.38 $825.70 $866.98 $910.33 $955.85
5/week $ 880.52 $924.55 $970.77 $1,019.31 $1,070.28
6/week $ 1,056.16 $1,108.97 $1,164.42 $1,222.64 $1,283.77 6 CY Bin
1/week $ 371.95 $390.55 $410.07 $430.58 $452.11
2/week $ 595.81 $625.60 $656.88 $689.72 $724.21
3/week $ 801.30 $841.37 $883.43 $927.60 $973.99
4/week $ 949.40 $996.87 $1,046.71 $1,099.05 $1,154.00
5/week $ 1,072.23 $1,125.84 $1,182.13 $1,241.24 $1,303.30 6/week $ 1,234.10 $1,295.81 $1,360.60 $1,428.63 $1,500.06 6/7/2023
Atwater Model 06.07.23
Contract Costs
CITY OF ATWATER, CA Schedule A-6
ESTIMATED CONTRACT COSTS
SANITATION FUND
Mid Valley Disposal Contract Rate
Description 2024 2025 2026 2027 2028
RATES
ACCOUNTS
Single-Family Dwelling Maximum Service
Standard Single -Family Automated Cart Service (96-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics 7,263 7,343 7,423 7,503 7,583 64-Gallon Single-Family Automated Cart Service 64-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics) 1,598 1,598 1,598 1,598 1,598 32-gallon Single -Family Automated Cart Service (32-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics) - - - - - Additional Trash Cart 336 336 336 336 336
Additional Recycling Cart - - - - -
Additional Organics Cart - - - - -
Restart of Service (Auto-Resume Fee) - - - - -
Residential Large Item Pick-up. Includes Up to two (2) items. - - - - - Cart Delivery - - - - -
Cart Removal - - - - -
CartExchange - - - - -
Residential Cart Replacement Fee - - - - -
Overloaded/Contamination Fee 1st Occurrence (any cart) - - - - - Overloaded/Contamination Fee 2nd Occurrence (any cart) - - - - - Total Single-Family Dwelling Maximum Service 9,197 9,277 9,357 9,437 9,517 Multi-FamilyTrash (Note: includes 32-Gallon Recycling and 32-Gallon Organics) 64-Gallon Cart
1/week - - - - -
2/week - - - - -
3/week - - - - -
4/week - - - - -
5/week - - - - -
6/week - - - - -
96-Gallon Cart
1/week 69 70 71 72 73
2/week - - - - -
3/week - - - - -
4/week - - - - -
5/week - - - - -
6/week - - - - -
1 / 1.5 CY Bin
1/week 92 92 92 92 92
2/week 29 29 29 29 29
3/week 4 4 4 4 4
4/week - - - - -
5/week 4 4 4 4 4
6/week - - - - -
2 CY B
1/week - - - - -
2/week - - - - -
3/week - - - - -
4/week - - - - -
5/week - - - - -
6/week - - - - -
3 CY Bin
1/week 236 238 240 242 244
2/week 96 97 98 99 100
3/week 50 50 50 50 50
4/week - - - - -
5/week 17 17 17 17 17
6/week - - - - -
4 CY Bin
1/week - - - - -
2/week - - - - -
3/week - - - - -
6/7/2023
Atwater Model 06.07.23
Contract Costs
CITY OF ATWATER, CA Schedule A-6
ESTIMATED CONTRACT COSTS
SANITATION FUND
Mid Valley Disposal Contract Rate
Description 2024 2025 2026 2027 2028
RATES
4/week - - - - -
5/week - - - - -
6/week - - - - -
6 CY Bin
1/week 46 46 46 46 46
2/week 25 25 25 25 25
3/week 33 33 33 33 33
4/week 2 2 2 2 2
5/week 10 10 10 10 10
6/week - - - - -
Total Commercial 713 717 721 725 729
Total System 9,910 9,994 10,078 10,162 10,246
6/7/2023
Atwater Model 06.07.23
Contract Costs
CITY OF ATWATER, CA Schedule A-6
ESTIMATED CONTRACT COSTS
SANITATION FUND
Mid Valley Disposal Contract Rate
Description 2024 2025 2026 2027 2028
RATES
COSTS
Single-Family Dwelling Maximum Service
Standard Single -Family Automated Cart Service (96-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics $ 3,386,011 $ 3,594,472 $ 3,815,314 $ 4,049,255 $ 4,297,051 64-Gallon Single-Family Automated Cart Service 64-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics) $ 712,388 $ 748,008 $ 785,408 $ 824,679 $ 865,913 32-gallon Single -Family Automated Cart Service (32-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organics) $ - $ - $ - $ - $ - Additional Trash Cart $ 60,278 $ 63,292 $ 66,457 $ 69,780 $ 73,269 Additional Recycling Cart $ - $ - $ - $ - $ -
Additional Organics Cart $ - $ - $ - $ - $ -
Restart of Service (Auto-Resume Fee) $ - $ - $ - $ - $ - Residential Large Item Pick-up. Includes Up to two (2) items. $ - $ - $ - $ - $ - Cart Delivery $ - $ - $ - $ - $ -
Cart Removal $ - $ - $ - $ - $ -
CartExchange $ - $ - $ - $ - $ -
Residential Cart Replacement Fee $ - $ - $ - $ - $ -
Overloaded/Contamination Fee 1st Occurrence (any cart) $ - $ - $ - $ - $ - Overloaded/Contamination Fee 2nd Occurrence (any cart) $ - $ - $ - $ - $ - Total Single-Family Dwelling Maximum Service $ 4,158,677 $ 4,405,772 $ 4,667,180 $ 4,943,713 $ 5,236,232 Multi-FamilyTrash (Note: includes 32-Gallon Recycling and 32-Gallon Organics) 64-Gallon Cart
1/week $ - $ - $ - $ - $ -
2/week $ - $ - $ - $ - $ -
3/week $ - $ - $ - $ - $ -
4/week $ - $ - $ - $ - $ -
5/week $ - $ - $ - $ - $ -
6/week $ - $ - $ - $ - $ -
96-Gallon Cart
1/week $ 38,494 $ 41,004 $ 43,669 $ 46,499 $ 49,502
2/week $ - $ - $ - $ - $ -
3/week $ - $ - $ - $ - $ -
4/week $ - $ - $ - $ - $ -
5/week $ - $ - $ - $ - $ -
6/week $ - $ - $ - $ - $ -
1 / 1.5 CY Bin
1/week $ 119,773 $ 125,762 $ 132,050 $ 138,652 $ 145,585 2/week $ 61,123 $ 64,179 $ 67,388 $ 70,757 $ 74,295
3/week $ 11,654 $ 12,237 $ 12,849 $ 13,491 $ 14,166
4/week $ - $ - $ - $ - $ -
5/week $ 18,102 $ 19,007 $ 19,957 $ 20,955 $ 22,003
6/week $ - $ - $ - $ - $ -
2 CY B
1/week $ - $ - $ - $ - $ -
2/week $ - $ - $ - $ - $ -
3/week $ - $ - $ - $ - $ -
4/week $ - $ - $ - $ - $ -
5/week $ - $ - $ - $ - $ -
6/week $ - $ - $ - $ - $ -
3 CY Bin
1/week $ 629,100 $ 666,153 $ 705,339 $ 746,778 $ 790,597 2/week $ 434,442 $ 460,916 $ 488,951 $ 518,637 $ 550,070 3/week $ 319,260 $ 335,223 $ 351,984 $ 369,583 $ 388,063 4/week $ - $ - $ - $ - $ -
5/week $ 171,780 $ 180,369 $ 189,388 $ 198,857 $ 208,800 6/week $ - $ - $ - $ - $ -
4 CY Bin
1/week $ - $ - $ - $ - $ -
2/week $ - $ - $ - $ - $ -
3/week $ - $ - $ - $ - $ -
6/7/2023
Atwater Model 06.07.23
Contract Costs
CITY OF ATWATER, CA Schedule A-6
ESTIMATED CONTRACT COSTS
SANITATION FUND
Mid Valley Disposal Contract Rate
Description 2024 2025 2026 2027 2028
RATES
4/week $ - $ - $ - $ - $ -
5/week $ - $ - $ - $ - $ -
6/week $ - $ - $ - $ - $ -
6 CY Bin
1/week $ 205,316 $ 215,582 $ 226,361 $ 237,679 $ 249,563 2/week $ 178,743 $ 187,680 $ 197,064 $ 206,917 $ 217,263 3/week $ 317,315 $ 333,181 $ 349,840 $ 367,332 $ 385,698 4/week $ 22,786 $ 23,925 $ 25,121 $ 26,377 $ 27,696
5/week $ 128,668 $ 135,101 $ 141,856 $ 148,949 $ 156,396 6/week $ -
Total Commercial $ 2,656,556 $ 2,800,319 $ 2,951,817 $ 3,111,464 $ 3,279,697 Total System $ 6,815,233 $ 7,206,091 $ 7,618,997 $ 8,055,178 $ 8,515,929 6/7/2023
Atwater Model 06.07.23
Contract Costs
Sanitation Rate Study
Appendices
A-7 Projected Administrative Fee
CITY OF ATWATER, CA Schedule A-7
PROJECTED ADMINISTRATIVE FEES
SANITATION FUND
Line Projected for Fiscal Year Ending June 30
No. Description 2024 2025 2026 2027 2028
1 Contract Costs $ 6,815,233 $ 7,206,091 $ 7,618,997 $ 8,055,178 $ 8,515,929 2 Other Expenses $ 1,335,300 $ 1,395,831 $ 1,487,415 $ 1,585,490 $ 1,690,528 3 Total Revenue Requirements $ 8,150,533 $ 8,601,922 $ 9,106,411 $ 9,640,668 $ 10,206,457 Less Non-Rate Revenues:
4 Other revenue $ (13,000) $ (13,000) $ (13,000) $ (13,000) $ (13,000) 5 Interest Earned $ (11,810) $ (8,865) $ (8,865) $ (8,865) $ (8,865) 6 MVD Administrative Fee $ (681,523) $ (720,609) $ (761,900) $ (805,518) $ (851,593) 7 Net Revenue Requirements $ 7,444,200 $ 7,859,447 $ 8,322,646 $ 8,813,285 $ 9,332,999 Calculation of Administrative Fee
8 Other Revenue Requirements $ 628,967 $ 653,356 $ 703,650 $ 758,107 $ 817,069 9 Total Customers 9,910 9,994 10,078 10,162 10,246
10 Administrative Fee $ 5.29 $ 5.45 $ 5.82 $ 6.22 $ 6.65 11 Rate Revenues Under Proposed Rates $ 6,263,346 $ 7,859,447 $ 8,322,646 $ 8,813,285 $ 9,332,999 12 Revenues over/(under) Revenue Requirements $ (1,180,854) $ - $ - $ - $ - 6/7/2023
Atwater Model 06.07.23
Revenue Requirements
Pge 1 of 1
Sanitation Rate Study
Appendices
A-8 Projected Operating Results
CITY OF ATWATER, CA Schedule A-8
PROJECTED OPERATING RESULTS [1]
SANITATION FUND
Budget Projected for Fiscal Year Ending June 30
2024 2025 2026 2027 2028
Operating Revenues
1 Charges for Services $ 6,263,346 $ 7,859,447 $ 8,322,646 $ 8,813,285 $ 9,332,999 2 Other Operating Revenues 694,523 733,609 774,900 818,518 864,593 3 Total Operating Revenues $ 6,957,869 $ 8,593,056 $ 9,097,546 $ 9,631,803 $ 10,197,591 4 Percentage Rate Adjustment 0.00% 0.00% 0.00% 0.00% 0.00% Operating Expenses
5 Salaries and benefits $ - $ - $ - $ - $ -
6 Contractual services 7,080,233 7,457,191 7,881,720 8,330,073 8,803,572 7 Materials and supplies 62,905 63,077 63,254 63,438 63,629 8 Repairs and maintenance - - - - -
9 Utilities - - - - -
10 Insurance - - - - -
11 Taxes and fees - - - - -
12 Other operating costs 1,007,395 1,081,654 1,161,437 1,247,156 1,339,256 13 Depreciation - - - - -
14 Total Operating Expenses $ 8,150,533 $ 8,601,922 $ 9,106,411 $ 9,640,668 $ 10,206,457 15 Operating Income $(1,192,664) $ (8,865) $ (8,865) $ (8,865) $ (8,865) Nonoperating Revenues (Expenses)
16 Intergovernmental revenues (expenses) $ - $ - $ - $ - $ - 17 Interest revenue 11,810 8,865 8,865 8,865 8,865
18 Total Nonoperating Revenues (Expenses) $ 11,810 $ 8,865 $ 8,865 $ 8,865 $ 8,865 Transfers
19 Transfers in $ - $ - $ - $ - $ -
20 Transfers out - - - - -
21 Total Transfers $ - $ - $ - $ - $ -
22 Income (Loss) After Capital Contributions and Transfers $ (1,180,854) $ (0) $ 0 $ 0 $ 0
FUND BALANCE CALCULATION
Sanitation Fund
23 Beginning Fund Balance $ 2,958,348 $ 1,777,494 $ 1,777,494 $ 1,777,494 $ 1,777,494 24 Deposit/(Withdrawal) from Operations (1,180,854) (0) 0 0 0 25 Capital Projects Funded with Cash - - - - -
26 Ending Fund Balance $ 1,777,494 $ 1,777,494 $ 1,777,494 $ 1,777,494 $ 1,777,494 27 Targeted Fund Balance $ 669,907 $ 707,007 $ 748,472 $ 792,384 $ 838,887 28 Variance $ 1,107,587 $ 1,070,486 $ 1,029,022 $ 985,110 $ 938,607 29 Days Cash on Hand 80 75 71 67 64
30 Targeted Days Cash on Hand 30 30 30 30 30
Line Description
6/7/2023
Atwater Model 06.07.23
Proforma
27368 Via Industria, Suite 200
Temcula, CA 92590-4856
951.587.3500 800.755.6864 Fax: 951.587.3510
www.willdan.com
MERCED COUNTY ASSOCIATION OF GOVERNMENTS
tCMeasureV
·~~THE BUS J HWA
GOVERNING BOARD MEETING SUMMARY
May 18, 2023
Directors Present: Chair Matt Serratto, Vice Chair-Director Josh Pedrozo (via Zoom), Director Rodrigo Espinoza, Director April Hogue, Mayor Pro Tem Kenneth Lambert for Director Paul Llanez, Director Daron McDaniel, Director Jose Moran, Director Lloyd Pareira, Director Scott Silveira, Director Pat Nagy, Director Mike Nelson Directors Absent: None
DISCUSSION ITEMS
The MCAG Governing Board:
• Directed staff to issue a call for funding requests for the 2023 Measure V Implementation Plan update for Regional Project Funding over a 5-year programming period. The call for funding requests will be released by May 31, 2023 with the deadline for jurisdictions to submit by August 1, 2023.
• Cancelled the September Governing Board meeting.
• Authorized the Executive Director to execute a three year agreement between YARTS and MCAG for administrative services.
• Reappointed Lisa Kayser-Grant, Joe Oliveira, and Demetrios Tatum to the Measure V Citizens Oversight Committee through May of 2025.
The TJPA Governing Board:
• Received a presentation of the TJPA Draft FY 2023-24 Operation and Capital Budgets for review and discussion. Budget adoption will be requested in June.
The RWA Governing Board:
• Received a presentation on the RWA Draft FY 2023/24 Operation, Capital and Fleet Budgets for review and discussion. Budget adoption will be requested in June.
NOTABLE ITEMS
• Caltrans Report:
o The Clean California grant deadline was extended to May 31st, information can be found at grants.ca.gov.
o California Energy Commission has funding for EV charging - more information can be found at grants.ca.gov.
o Safe Streets and Roads grant deadline is July 12th - more information can be found at grants.ca.gov.
o Transformative Climate Communities deadline is August 1 st
- more information can be
found at sgc.ca.gov.
• The One Voice annual advocacy trip to Washington DC took place May 10-11 and a debrief session was held immediately following this Governing Board meeting. • There will be a Billy Wright scale house ribbon cutting event and landfill tour May 19 th at 11am.
• The California Air Resources Board is currently reviewing the Valley's Sustainable Communities Strategies and to date, none of the eight valley agencies have received an approval letter. While MCAG has not yet begun the review process with CARB, several of the larger agencies have been engaged in the review process for several months and have not yet been successful. Valley agencies are concerned with what appears to be an enhanced level of scrutiny during the review process. If an SCS is not approved by CARB, the agency and all jurisdictions within the county will not be eligible for SB 1 funding programs. MCAG encourages all jurisdictions to notify MCAG if there is interest in applying for SB 1 competitive programs. • The Bus will provide a free shuttle during the Merced County Fair from the Transpo Center on 16 th Street and the North Transit Hub at M Street and Bellevue to the fairgrounds. • The meeting was adjourned with a moment of silence to honor the memory of the City of Livingston's Chief of Police, Chuck Hale.