5 Participating agencies’ liability for indemnity under this MOU shall apply, regardless of fault, to any acts or omissions, willful misconduct or negligent conduct of any kind, on the part of the agency, its agents, sub-contractors and employees. This shall extend to any allegation or claim of liability except in circumstances found by a jury or judge to be the sole and legal result of the willful misconduct of the County of Merced. This duty shall arise at the first claim or allegation of liability against County. Participating agencies will on request and at their expense defend any action, suit or proceeding arising hereunder. This clause for indemnification shall be interpreted to the broadest extent permitted by law.
REVISIONS
The terms of this MOU may be amended during the term of the agreement. The District Attorney’s Office will notify in writing all parties to the MOU of any changes thirty (30) days before the change becomes effective. Any party choosing to withdraw from the MOU shall notify the District Attorney in writing.
CONTACTS
The MOU contacts and their respective contact information for this MOU are:
Name and Title Contact Information
Nicole A. Silveira
District Attorney
Merced County District Attorney
550 W. Main Street
Merced, CA 95340
(209) 385-7381
[email protected]
Vernon H. Warnke
Sheriff-Coroner
Merced County Sheriff’s Department
700 W. 22nd Street
Merced, CA 95340
(209) 385-7451
[email protected]
Christopher Henn
Chief Probation Officer
Merced County Probation Department
1880 Wardrobe Ave
Merced, CA 95341
(209) 385-7569
[email protected]
Steven Stanfield
Chief of Police
Merced Police Department
611 W. 22nd Street
Merced, CA 95340
(209) 385-8883
[email protected]
Michael Salvador
Chief of Police
Atwater Police Department
750 Bellevue Road
Atwater, CA 95301
6 (209) 357-6388
[email protected]
John Ramirez
Interim Chief of Police
Livingston Police Department
1446 “C” Street
Livingston, CA 95334
(209) 394-5577
[email protected]
Ray Reyna
Chief of Police
Los Banos Police Department
945 Fifth Street
Los Banos, CA 93635
(209) 827-7070, Ext. 116
[email protected]
Rachel Capello
Special Agent in Charge
California Department of Justice
Bureau of Investigations
1735 “E” Street
Fresno, CA 93706
(559) 457-5003
[email protected]
Signature page to follow
7 We, the undersigned, as authorized representatives of the participating agencies, do hereby approve this MOU.
By__________________________________________ Date________________ Forrest Hansen, Merced County Counsel
By__________________________________________ Date________________
MERCED COUNTY DISTRICT ATTORNEY
By__________________________________________ Date________________
MERCED COUNTY SHERIFF
By__________________________________________ Date________________
MERCED COUNTY CHIEF PROBATION OFFICER
By__________________________________________ Date________________
MERCED CHIEF OF POLICE
By__________________________________________ Date________________
ATWATER CHIEF OF POLICE
By__________________________________________ Date________________
LIVINGSTON CHIEF OF POLICE
By__________________________________________ Date________________
LOS BANOS CHIEF OF POLICE
By__________________________________________ Date________________
SPECIAL AGENT IN CHARGE, BUREAU OF
INVESTIGATIONS, FRESNO OFFICE
CITY COUNCIL
AGENDA REPORT
MEETING
DATE:
April 14, 2025
TO: Mayor and City Council
FROM: Richard McEachin, Police Chief
PREPARED
BY:
Richard McEachin, Police Chief
SUBJECT: Approving Budget Amendment for the purchase of the Axon Camera System regarding the Police Department Interview Room (Police Chief McEachin)
RECOMMENDED COUNCIL ACTION
Adopting Resolution No. 3525-25 approving Budget Amendment No. 12 amending the Fiscal Year 2024-25 budget for the purchase of the Axon camera system in the amount of $38,935.02, to be installed in the interview room at the Atwater Police Department.
I. BACKGROUND/ANALYSIS:
The Atwater Police Department investigates a multitude of crimes ranging from lowlevel infractions to serious felonies. In the process of investigating crimes, especially serious felony crimes, investigators interview suspects, victims, and witnesses to obtain valuable information for these investigations. These interviews are recorded for eventual review by the prosecution in an effort to determine whether to proceed with criminal proceedings. When not conducted in the field, interviews generally take place in the Atwater Police Department interview room. Currently, there are cameras in the interview room, but they do not upload onto the same platform as the department's body-worn cameras and in-vehicle dash cameras, which are manufactured by Axon. The existing cameras are not always user-friendly when trying to review them, frequently freezing and causing the system to have to be restarted.
II. FISCAL IMPACTS:
The cost of the Axon Interview Room camera system is $38,935.02. This includes hardware, software, installation, and a 5-year warranty.
Sufficient funding for this project will be available upon approval of Budget Amendment No.12 in the General Fund, Police Department-Administration, Professional Services FY 2024-25; Account No. 0001.2020.3030.
This item has been reviewed by the Finance Department.
CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Brian Raymond
John Cale Kalisa Rochester
Agenda Report - Approving Budget Amendment for the purchase of the Axon Camera System regarding the Police Department Interview Room (Police Chief McEachin) Page 2
III. LEGAL REVIEW:
This item has been reviewed by the City Attorney.
IV. EXISTING POLICY:
This item is consistent with goal numbers one (1) and two (2) of the City's 2020-2025 Strategic Plan: to ensure the City's continued financial stability and to improve public safety, respectively.
V. ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
This item has been reviewed by all necessary departments.
VII. PUBLIC PARTICIPATION:
The public will have an opportunity to speak prior to City Council action.
VIII. ENVIRONMENTAL REVIEW:
This item is not considered a "Project" under section 21065 of the Public Resources Code therefore is not subject to analysis under the California Environmental Quality Act (CEQA).
IX. STEPS FOLLOWING APPROVAL:
If approved, staff will sign the quote and return it to Axon Enterprise, Inc. Equipment is expected to be received in May, with installation in June.
Submitted by:
Richard McEachin, Police Chief
Approved by:
Chris Hoem, City Manager
Attachments:
1. Axon Interview Room camera quote
2. Resolution No. XXXX-25 Approves Budget Amendment No. X RE Axon Interview
Agenda Report - Approving Budget Amendment for the purchase of the Axon Camera System regarding the Police Department Interview Room (Police Chief McEachin) Page 3
Room cameras
Q-672126-45740.751AS
Issued: 03/24/2025
Quote Expiration: 04/30/2025
Estimated Contract Start Date: 07/01/2025
Account Number: 113455
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Atwater Police Dept. - CA
750 Bellevue Rd
Atwater,
CA
95301-2859
USA
Atwater Police Dept. - CA
750 Bellevue Rd
Atwater
CA
95301-2859
USA
Email:
Adam Smith
Phone: 602-751-1798
Email: [email protected]
Fax: (480) 463-2201
Richard McEachin
Phone: 209-357-6384
Email: [email protected]
Fax:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $910.32 TOTAL COST $37,632.60
ESTIMATED TOTAL W/ TAX $38,935.02 TOTAL SAVINGS $4,551.60 Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Payment Summary
Date Subtotal Tax Total
Jun 2025 $7,526.52 $260.49 $7,787.01
Jun 2026 $7,526.52 $260.49 $7,787.01
Jun 2027 $7,526.52 $260.49 $7,787.01
Jun 2028 $7,526.52 $260.49 $7,787.01
Jun 2029 $7,526.52 $260.46 $7,786.98
Total $37,632.60 $1,302.42 $38,935.02
Quote Unbundled Price: $42,184.20
Quote List Price: $37,632.60
Quote Subtotal: $37,632.60
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
IR2CA Interview Room 2 Camera Standard 1 60 $703.07 $627.21 $627.21 $37,632.60 $1,302.42 $38,935.02 Total $37,632.60 $1,302.42 $38,935.02
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date Interview Room 2 Camera Standard 50114 AXON INTERVIEW - CAMERA - COVERT SENSOR 1 1 06/01/2025 Interview Room 2 Camera Standard 50118 AXON INTERVIEW - MIC - WIRED (STANDARD MIC) 1 1 06/01/2025 Interview Room 2 Camera Standard 50118 AXON INTERVIEW - MIC - WIRED (STANDARD MIC) 1 1 06/01/2025 Interview Room 2 Camera Standard 50218 AXON INTERVIEW - CAMERA - COVERT MAIN UNIT 1 1 06/01/2025 Interview Room 2 Camera Standard 50220 AXON INTERVIEW - POE SWITCH - 8 PORT 1 1 06/01/2025 Interview Room 2 Camera Standard 50294 AXON INTERVIEW - SERVER - LITE 2 1 06/01/2025 Interview Room 2 Camera Standard 50298 AXON INTERVIEW - CAMERA - OVERT DOME 1 1 06/01/2025 Interview Room 2 Camera Standard 50322 AXON INTERVIEW - TOUCH PANEL PRO 1 1 06/01/2025 Interview Room 2 Camera Standard 74056 AXON INTERVIEW - TOUCH PANEL WALL MOUNT 1 1 06/01/2025 Interview Room 2 Camera Standard 74116 AXON INTERVIEW - COVERT ENCLOSURE 1 1 06/01/2025 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Interview Room 2 Camera Standard 50037 AXON INTERVIEW - CLIENT SOFTWARE - PER TOUCH PANELPC 1 07/01/2025 06/30/2030 Interview Room 2 Camera Standard 50039 AXON INTERVIEW - CLIENT SOFTWARE - MAINT. PER TOUCH PANEL 1 07/01/2025 06/30/2030
Interview Room 2 Camera Standard 50041 AXON INTERVIEW - STREAMING SERVER LICENSE - PER SERVER 2 07/01/2025 06/30/2030
Interview Room 2 Camera Standard 50043 AXON INTERVIEW - STREAMING SERVER MAINTENANCE - PER SERVER 2 07/01/2025 06/30/2030
Interview Room 2 Camera Standard 50045 AXON EVIDENCE - STORAGE - INTERVIEW ROOM UNLIMITED 2 07/01/2025 06/30/2030 Interview Room 2 Camera Standard 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 1 07/01/2025 06/30/2030 Services
Bundle Item Description QTY
Interview Room 2 Camera Standard 85170 AXON INTERVIEW - INSTALLATION - STANDARD (PER ROOM) 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Interview Room 2 Camera Standard 101648 AXON INTERVIEW - EXT WARRANTY - 5 YEARS 1
Shipping Locations
Location Number Street City State Zip Country
1 750 Bellevue Rd Atwater CA 95301-2859 USA
Payment Details
Jun 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 IR2CA Interview Room 2 Camera Standard 1 $7,526.52 $260.49 $7,787.01 Total $7,526.52 $260.49 $7,787.01
Jun 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 IR2CA Interview Room 2 Camera Standard 1 $7,526.52 $260.49 $7,787.01 Total $7,526.52 $260.49 $7,787.01
Jun 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 IR2CA Interview Room 2 Camera Standard 1 $7,526.52 $260.49 $7,787.01 Total $7,526.52 $260.49 $7,787.01
Jun 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 IR2CA Interview Room 2 Camera Standard 1 $7,526.52 $260.49 $7,787.01 Total $7,526.52 $260.49 $7,787.01
Jun 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 IR2CA Interview Room 2 Camera Standard 1 $7,526.52 $260.46 $7,786.98 Total $7,526.52 $260.46 $7,786.98
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
\s1\ \d1\
Signature Date Signed
3/24/2025
CITY COUNCIL
OF THE
CITY OF ATWATER
RESOLUTION NO. xxxx-25
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ATWATER APPROVING THE
PURCHASE OF INTERVIEW ROOM CAMERAS
FROM AXON ENTERPRISE, INC.
WHEREAS, the City of Atwater Police Department investigates a multitude of crimes ranging from low-level infractions to serious felonies; and WHEREAS, in the process of investigating crimes, especially serious felony crimes, investigators interview suspects, victims, and witnesses to obtain valuable information for these investigations; and
WHEREAS, these interviews are recorded for eventual review by the prosecution in an effort to determine whether to proceed with criminal proceedings; and WHEREAS, Axon Enterprise, Inc. manufactures an interview camera system that can be uploaded onto the same platform as body-worn cameras and in-vehicle dash cameras, thus allowing for a streamlined evidentiary storage of all video recordings that can be accessed by the prosecution in one place, the City Council finds it in the best interest of the public to enter into this agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Atwater, California, as follows:
The City Council hereby approves the purchase of the Axon Interview Camera system, as outlined in the quote attached as Exhibit A.
The foregoing resolution is hereby adopted this 14th day of April, 2025.
AYES:
NOES:
ABSENT:
APPROVED:
________________________________
MIKE NELSON, MAYOR
Resolution No. XXXX-25 Page 2
ATTEST:
_________________________________
KORY BILLINGS, CITY CLERK
CITY COUNCIL
AGENDA REPORT
MEETING
DATE:
April 14, 2025
TO: Mayor and City Council
FROM: Christopher Hoem, City Manager
PREPARED
BY:
Michael Hayes, Justin Vinson, Public Works Director
SUBJECT: Approving an Amendment to the Design Services Agreement with Mark Thomas for the Bellevue Road Realignment/Reconstruction Project (Chris Hoem)
RECOMMENDED COUNCIL ACTION
Adoption of Resolution No. 3526-25 approving an Amendment No. 1 to the Design Services Agreement with Mark Thomas, in a form approved by the City Attorney, in an amount not to exceed $108,534.00 for a total amount of $1,989,352.00 for Engineering Design Services on the Bellevue Road Realignment/Reconstruction Project; and authorizes additional contingency funds at the discretion of the City Manager in an amount not to exceed $160,648.00 for a total amount of $2,150,000.00; and authorizes and directs the City Manager or his designee to execute all contract documents on behalf of the City.
I. BACKGROUND/ANALYSIS:
On November 12, 2024, the City Council awarded a Design Services Agreement to Mark Thomas Company of Fresno, CA for Engineering Design Services for the Bellevue Road Reconstruction/Realignment Project, which is a multi-jurisdictional priority project of the City of Atwater and County of Merced. At this time, staff was still negotiating the final scope of services and schedule of fees with Mark Thomas and should have requested authorization for the City Manager up to the budgeted amount of $2,150,000, which is the amount of Regional Measure V funding awarded and budgeted for this phase of the project, as approved by City Council on April 22, 2024.
The proposed Amendment No. 1 reflects the final negotiated contract between the City and Mark Thomas, including the scope of services, project schedule, and schedule of fees. Authorization for contingency funds is requested in the case that optional scope of work tasks are required, such as additional site assessments or records of survey, or for incidental additional costs due to unforeseen circumstances. Optional scope of work tasks identified as part of the City’s negotiations are currently estimated at $108,649.00.
The need for these optional services can only be determined after completion of certain of the initial scope of work items. Staff considers that identifying these tasks as optional
CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Brian Raymond
John Cale Kalisa Rochester
Agenda Report - Approving an Amendment to the Design Services Agreement with Mark Thomas for the Bellevue Road Realignment/Reconstruction Project (Chris Hoem) Page 2
additions to the contract scope of work is a prudent way to manage costs for services that may not be required and the requirement for which can only be determined after work begins. Additionally, staff negotiated for some contract items to be completed on a fixed fee basis where the specific requirements can be clearly defined prior to commencement of work and are unlikely to be changed by any unknown existing conditions discovered during site investigations and assessments. Other tasks will be completed on a time and materials not to exceed basis, making the potential recovery of unearned budget possible if consultant efforts to complete these tasks are less than the not-to-exceed contract amount. Any amounts that remain unspent at the completion of this phase of the project would remain in the Measure V East Side Regional Projects funding account and could be available for future phases of the project, such as right-ofway acquisition and construction.
II. FISCAL IMPACTS:
Under Measure V Regional Project Funding Agreement No. 20240327SG between MCAG and the City of Atwater, approved by City Council on April 22, 2024, $2,150,000.00 has been programmed from the Measure V Regional Fund (0010-1080- V017) for the Preliminary Engineering phase of the Project.
III. LEGAL REVIEW:
This item has been reviewed by the City Attorney's office.
IV. EXISTING POLICY:
This project is consistent with General Plan Goal CIRC-4 “Creation of new entrances into Atwater north of the Applegate interchange,” and General Plan Policy CIRC-1.4 “Develop the City’s roadway system in conformance with the planned roadway system shown on the Circulation Plan (Figure 3-7) and the City’s adopted cross section standards.”
V. ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
This project has been routed to the appropriate departments for review.
VII. PUBLIC PARTICIPATION:
The public will have an opportunity to provide comments on this item prior to City Council action.
VIII. ENVIRONMENTAL REVIEW:
The City Council adopted Resolution 3483-24 on August 26, 2024 adopting an Initial Study and Mitigated Negative Declaration (IS/MND) for the Bellevue Road Reconstruction/Realignment Project. The required Notice of Determination (NOD) was subsequently filed with the Office of Planning and Research, where it was posted on
Agenda Report - Approving an Amendment to the Design Services Agreement with Mark Thomas for the Bellevue Road Realignment/Reconstruction Project (Chris Hoem) Page 3
August 29, 2024.
IX. STEPS FOLLOWING APPROVAL:
Upon City Council approval, City Council will direct the City Manager or his designee to execute the Amendment to the Design Services Agreement with Mark Thomas.
Approved and submitted by:
Chris Hoem, City Manager
Attachments:
1. XXXX-25 Mark Thomas Company Amendment No. 1 Bellevue Road Realignment Project
2. Mark Thomas 4-12-25 First Amendment Design Services Agreement Bellevue Realignment
CITY COUNCIL
OF THE
CITY OF ATWATER
RESOLUTION NO. XXXX-25
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ATWATER APPROVING AN
AMENDMENT TO THE DESIGN SERVICES
AGREEMENT WITH MARK THOMAS & COMPANY
OF FRESNO, CA FOR ENGINEERING DESIGN
INCLUDING PLANS, SPECIFICATIONS, AND
ESTIMATES FOR THE BELLEVUE ROAD
REALIGNMENT AND RECONSTRUCTION
PROJECT
WHEREAS, Measure V is a county-wide, half-cent Transportation Sales Tax Measure approved by Merced County voters in November 2016, under which MCAG is authorized to administer the proceeds, and;
WHEREAS, The City Council adopted Resolution 3483-24 on August 26, 2024 adopting an Initial Study and Mitigated Negative Declaration (IS/MND) for the Bellevue Road Reconstruction/Realignment Project. The required Notice of Determination (NOD) was subsequently filed with the Office of Planning and Research, where it was posted on August 29, 2024; and
WHEREAS, The Amendment No. 1 reflects the final negotiated contract between the City and Mark Thomas, including the scope of services, project schedule, and schedule of fees. Authorization for contingency funds is requested in the case that optional scope of work tasks are required, such as additional site assessments or records of survey, or for incidental additional costs due to unforeseen circumstances.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Atwater hereby approves Amendment No. 1 to the Design Services Agreement with Mark Thomas, in a form approved by the City Attorney, in an amount not to exceed $108,534.00 for a total amount of $1,989,352.00 for Engineering Design Services on the Bellevue Road Realignment/Reconstruction Project; and authorizes additional contingency funds at the discretion of the City Manager in an amount not to exceed $160,648.00 for a total amount of $2,150,000.00; and authorizes and directs the City Manager or his designee to execute all contract documents on behalf of the City.
Resolution No. XXXX-25 Page 2
The foregoing resolution is hereby adopted this 14th day of April 2025.
AYES:
NOES:
ABSENT:
APPROVED:
________________________________
MIKE NELSON, MAYOR
ATTEST:
_________________________________
KORY J. BILLINGS, CITY CLERK
82741.01000\34486531.2
AMENDMENT NO. 1
TO THE DESIGN SERVICES AGREEMENT
BETWEEN
CITY OF ATWATER
AND
MARK THOMAS COMPANY
This Amendment No. 1 to the Mark Thomas Company Design Services Agreement (“Amendment No. 1”) is made and entered into as of this 14th day of April 2025, by and between City of Atwater (“City”) and Mark Thomas Company (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.” Recitals
A. Existing Agreement. The Parties have entered into an agreement entitled “Mark Thomas Company Design Services Agreement for the Bellevue Road Realignment Project” dated November 12, 2024 (“Original Agreement”) as modified by instrument dated April 14, 2025 entitled “Amendment No. 1” (“Amendment No. 1), both of which are incorporated herein by reference as if fully set forth herein, for the purpose of City retaining Contractor to provide the services described therein.
B. Amendment Purpose. City and Contractor wish to amend the Original Agreement as modified by Amendment No. 1 (collectively, the “Existing Agreement”) to Mark Thomas Company Design Services Agreement for the Bellevue Road Realignment Project.
C. Amendment Authority. This Amendment No. 1 is authorized pursuant to the authority of the City Council. Section __ of the Original Agreement.
Amendment
Now therefore, the Parties hereby modify the Existing Agreement as follows:
1. Definitions. All capitalized terms used in this Amendment No. 1 not defined in this Amendment No. 1shall have the same meaning as set forth in the Existing Agreement if defined in the Existing Agreement.
2. Section 3.1 of Original Agreement. Section 3.10 of the Original Agreement is hereby replaced with the following italicized text:
b. 3.10.1 Designer’s Compensation for Basic Services. City shall pay to Designer, for the performance of all Services rendered under this Agreement, the total not to exceed the amount of Two Million One Hundred Fifty Thousand Dollars ($2,150,000.00.) This Total Compensation amount shall be based upon, and may be adjusted according to, the fee schedule and related terms and conditions. The Total Compensation, as may be adjusted upon mutual agreement, shall constitute complete and adequate payment for Services under this Agreement.
82741.01000\34486531.2
3. Continuing Effect of Agreement. All provisions of the Existing Agreement remain in full force and effect and are reaffirmed. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Existing Agreement, it shall mean the Existing Agreement as amended by this Amendment No. 1.
4. Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.
5. Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
CITY OF ATWATER
Approved By:
Christopher Hoem, City Manager
Date
MARK THOMAS COMPANY
Approved By:
Ed Noriega, Principal
Date
ATTEST:
By:
Kory J. Billings, City Clerk
APPROVED AS TO FORM:
By:
Frank Splendorio, City Attorney
CITY COUNCIL
AGENDA REPORT
MEETING
DATE:
April 14, 2025
TO: Mayor and City Council
FROM: Justin Vinson, Public Works Director
PREPARED
BY:
Justin Vinson, Public Works Director
SUBJECT: Approving Specifications and Authorizing Advertising and Calling for Bids for Olive Avenue Overlay Project (Public Works Director Vinson)
RECOMMENDED COUNCIL ACTION
Approves the specifications and authorizing advertising and calling for bids for the Olive Avenue Overlay Project, Project No. 24-07, Bid Call Number 733-25 I. BACKGROUND/ANALYSIS:
All pavements deteriorate with the passage of time and application of traffic loads. The rate of deterioration is based on a complex interaction of many factors including, amount of traffic, pavement structure, materials used in construction, subgrade conditions and localized factors. Over the years, the deterioration of the roadway on Olive Avenue has been caused by a combination of climate and load-related distress.
Climate-related distress in particular is due to weathering of asphalt concrete pavement and load-related distress such as rutting and alligator cracking.
In 2018, Dynatest performed a network-level condition survey of the City's pavements and used the Pavement Condition Index (PCI) method in assessing the condition of the City's pavements. The PCI method is a more objective and repeatable method for assessing pavement conditions and is widely used in the industry. The condition assessment of Olive Avenue, between Winton Way and the city limits on Olive Avenue, resulted in a poor and very poor condition. If funding wasn't an issue, staff would recommend a full reconstruction of this section of Olive Avenue due to the poor condition of the roadway, but since the city is limited in funds, especially in its Gas Tax Fund, staff recommends an overlay on Olive Avenue.
The specifications and scope of work included in the overlay of Olive Avenue, between Winton Way and the city limits on Olive Avenue, will consist of • mobilizing all required resources to complete the work; • providing temporary traffic control;
CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Brian Raymond
John Cale Kalisa Rochester
Agenda Report - Approving Specifications and Authorizing Advertising and Calling for Bids for Olive Avenue Overlay Project (Public Works Director Vinson) Page 2
• providing erosion, sedimentation, and pollution control; • removing existing pavement by wedge grind;
• removing existing pavement markers;
• removing existing traffic striping and pavement markings by grinding; • disposing and/or recycling of all removed and excess materials; • handling and disposing of any and all hazardous materials; • repairing and filling existing pavement cracks, potholes, and boils; • leveling low/depressed areas of existing pavement;
• replacing damaged traffic signal detector loops and lead-in cables; • raising existing utility covers to finish grade;
• cleaning loose sand, dirt, debris, and other contaminants from existing pavement; • applying asphalt binder tack coat and sealant;
• installing geosynthetic pavement fabric;
• placing and compacting 1.5” Type A HMA pavement overlay with 1/2" max. aggregate size; and
• replacing thermoplastic traffic striping and pavement markings, and pavement markers.
This is approximately 185,000 square feet of pavement overlay. This will also include approximately 50 feet of overlay on intersecting streets that do not have a valley gutter.
See Exhibit-A for a map of the estimated areas included in the Project. The estimated cost of construction is $696,000. The actual construction cost will be determined after bids are received and staff returns to Council with its recommendation about awarding a construction contract.
II. FISCAL IMPACTS:
Sufficient funding for this Call for Bids is available in the Local Transportation Fund, Olive Avenue Reconstruction FY 2024-25; Account No. 1013.1080.X014. This item has been reviewed by the Finance Department.
III. LEGAL REVIEW:
This item has been reviewed by the City Attorney's Office.
IV. EXISTING POLICY:
This item consists of goals number one (1) and two (2) of the City's Strategic Plan; to ensure the City's continued financial stability and to improve public safety, respectively.
V. ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
This item has been reviewed by all departments.
Agenda Report - Approving Specifications and Authorizing Advertising and Calling for Bids for Olive Avenue Overlay Project (Public Works Director Vinson) Page 3
VII. PUBLIC PARTICIPATION:
The public will have an opportunity to provide comments on this item prior to City Council action.
VIII. ENVIRONMENTAL REVIEW:
This project is Categorically Exempt (CE) pursuant to the California Environmental Quality Act (CEQA) guidelines, Section 15301, Class 1(c): Operation, repair, maintenance, or minor alteration to existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities.
IX. STEPS FOLLOWING APPROVAL:
Upon City Council approval, staff will advertise the Notice Inviting Bids in a local newspaper, on the City's website, and with one or more regional Builders Exchange.
Staff anticipates returning to the City Council with a recommendation to award the General Construction Contract for the project.
Submitted by:
Justin Vinson, Public Works Director
Approved by:
Chris Hoem, City Manager
Attachments:
1. hayes-comments_24-07_Olive Ave-overlay_bid-book_1-of-2
2. hayes-comments_24-07_Olive Ave-overlay_bid-book_2-of-2
______________________________
Chris Hoem
City Manager
______________________________
Date
BID BOOK 1 OF 2
PUBLIC WORKS DEPARTMENT
NOTICE TO BIDDERS
AND
SPECIAL PROVISIONS
for
Olive Avenue Overlay Project
For use in conjunction with the STANDARD SPECIFICATIONS, 2024 Edition, and the STANDARD PLANS, 2024 Edition, of the State of California Department of Transportation, and the LABOR SURCHARGE AND EQUIPMENT RENTAL RATES in effect on the date the work is accomplished.
BID CALL NO.: 733-25 CITY PROJECT NO.: 24-07
BID OPENING: Thursday, May 15, 2025 @ 2:00 P.M. PDT
CITY PROJECT NO. 24-07
The special provisions contained herein have been prepared by or under the direction of the following Registered Persons.
________________________________
Michael Hayes, PE
TABLE OF CONTENTS
NOTICE TO BIDDERS ................................................................................................................................NTB-1 COPY OF BID ITEM LIST ...........................................................................................................................NTB-4 SPECIAL PROVISIONS.................................................................................................................................SP-1 DIVISION I GENERAL PROVISIONS............................................................................................................SP-2 1 GENERAL...................................................................................................................................................SP-2 2 BIDDING....................................................................................................................................................SP-3 3 CONTRACT AWARD AND EXECUTION.......................................................................................................SP-8 5 CONTROL OF WORK ...............................................................................................................................SP-10 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC .......................................................................SP-12 8 PROSECUTION AND PROGRESS ..............................................................................................................SP-14 9 PAYMENT................................................................................................................................................SP-14 DIVISION II GENERAL CONSTRUCTION ..................................................................................................SP-16 12 TEMPORARY TRAFFIC CONTROL...........................................................................................................SP-16 13 WATER POLLUTION CONTROL.............................................................................................................SP-16 14 ENVIRONMENTAL STEWARDSHIP.........................................................................................................SP-17 15 EXISTING FACILITIES .............................................................................................................................SP-18 DIVISION III EARTHWORK AND LANDSCAPING ...................................................................................SP-19 17 GENERAL...............................................................................................................................................SP-19 DIVISION IV SUBBASES AND BASES ......................................................................................................SP-20 23 GENERAL...............................................................................................................................................SP-20 DIVISION V SURFACINGS AND PAVEMENTS .........................................................................................SP-21 37 SEAL COATS ..........................................................................................................................................SP-21 39 ASPHALT CONCRETE.............................................................................................................................SP-21 DIVISION VIII MISCELLANEOUS CONSTRUCTION................................................................................SP-23 77 LOCAL INFRASTRUCTURE .....................................................................................................................SP-23 DIVISION IX TRAFFIC CONTROL DEVICES ............................................................................................SP-24 84 MARKINGS............................................................................................................................................SP-24 DIVISION XI MATERIALS ............................................................................................................................SP-25 96 GEOSYNTHETICS ...................................................................................................................................SP-25
NTB-1
CITY OF ATWATER
PUBLIC WORKS DEPARTMENT
NOTICE TO BIDDERS
Bids open Thursday, May 15, 2025 at 2:00 p.m. Pacific DST Scope of Work:
The Work generally consists of a 1.5-inch pavement overlay located on Olive Ave between Winton Way and the city limits, including approximately 50 lineal feet of conform overlay paving on each intersecting street (unless intersection street has a valley gutter, then conform will stop at valley gutter). Work includes approximately 185,650 square feet of existing surfaced roadway or approximately 5,267 linear centerline feet of roadway, including side street conforms measured to the centerline of Olive Avenue. All roads included in the project are to be paved “current” to Caltrans standard specifications.
The Work is described in more detail in the following paragraphs and shall be performed by the Contractor pursuant to current Caltrans standard specifications.
All materials and construction methods shall conform to Caltrans Standard Specifications and all applicable material and performance standards therein referenced for hot mix asphalt and other bid items for the intended use and application. Material delivery shall conform to the recommended delivery standards and quality control regarding temperature of materials.
The Contractor shall furnish all labor, materials, equipment, tools, incidentals, permits, services, and construction required to complete the Work, which includes:
• mobilizing all required resources to complete the Work; • providing temporary traffic control;
• providing erosion, sedimentation, and pollution control; • removing existing pavement by wedge grind;
• removing existing pavement markers;
• removing existing traffic striping and pavement markings by grinding; • disposing and/or recycling of all removed and excess materials; • handling and disposing of any and all hazardous materials; • repairing and filling existing pavement cracks, potholes, and boils; • leveling low/depressed areas of existing pavement;
• replacing damaged traffic signal detector loops and lead-in cables; • raising existing utility covers to finish grade;
• cleaning loose sand, dirt, debris, and other contaminants from existing pavement; • applying asphalt binder tack coat and sealant;
• installing geosynthetic pavement fabric;
• placing and compacting 1.5” Type A HMA pavement overlay with 1/2" max. aggregate size; and • replacing thermoplastic traffic striping and pavement markings, and pavement markers.
The newly placed asphalt overlay shall tie in smoothly with the existing road surface and shall be applied to improve or correct any existing drainage issues. Contractor shall maintain the integrity of existing curbs, gutters, drainage inlets, culverts, or any drainage apparatus. Apply the “STOP” word marking and a stop bar line at all existing Stop signs, including where none currently exists.
Contractor shall post notice of the project work schedule at all entrances to the Project work area at least one (1) week prior to commencement of any work. “NO PARKING” signs shall be posted at least 72 hours prior to beginning work. Contractor shall arrange for towing of cars, if necessary, in coordination with City.
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Traffic through the active construction zones shall not be delayed more than ten (10) minutes. One travel lane shall be maintained in each direction with a minimum width of 10 feet (10’). Temporary traffic markers shall be used where required and removed completely prior to completion of the Work. Trained flaggers shall be used when required. The project work area shall be cleaned daily of all construction debris, leaving the area safe and ready for traffic.
The City will receive sealed bids for the OLIVE AVENUE OVERLAY PROJECT.
Project Number: 24-07
Bid Call Number: 733-25
Bid forms for this work are included in a separate book titled:
CITY OF ATWATER, CALIFORNIA
PUBLIC WORKS DEPARTMENT
BID BOOK
FOR THE CONSTRUCTION OF
OLIVE AVENUE OVERLAY PROJECT
No bid will be received unless it is made on a bid form furnished by the CITY OF ATWATER PUBLIC WORKS DEPARTMENT. Copies or facsimiles of the bidder's completed and executed bid forms submitted as a bid will be rejected. Each bid must be accompanied by a certified check, cashier's check, or bidder's bond made payable to the CITY OF ATWATER for an amount equal to at least ten percent (10%) of the amount of bid, such guaranty to be forfeited should the bidder to whom the contract is awarded fail to enter into the contract.
The Contractor must have a valid California license of Classification A – General Engineering Contractor, or C-12 – Earthwork and Paving, to perform this work.
The successful bidder will be required to obtain a City of Atwater Business License at his/her own expense before execution of the contract.
Bids must be on a unit price basis. All bids are to be compared on the basis of the CITY OF ATWATER’S estimated quantities of work to be done.
Complete work within 30 working days.
The estimated cost of construction is $696,000.
Copies of plans, special provisions and proposal forms may only be obtained at the office of the City of Atwater, Engineering Division, located at 750 Bellevue Road, Atwater, CA, (209) 357-6233, upon request and payment of $50.00 per set, which is nonrefundable and includes sales tax.
Electronic copies of the plans and specifications (Adobe PDF file format) for this project are available upon request. Said electronic copies are made available solely for the convenience of the prospective bidders (whether as a prime contractor or sub-contractor) on the Project, and are not considered part of the contract documents. No representation or warranty is made, either expressed or implied, with regard to the accuracy or suitability of said electronic copies for any purpose whatsoever. Utilization or viewing of said electronic copies shall constitute implicit acknowledgement and acceptance of the provisions of this paragraph.
The City will receive sealed bids until 2:00 p.m. PDT on the bid open date at the City of Atwater, Public Works Department, located at 750 Bellevue Road, Atwater, CA 95301. Bids received after this time will not be accepted.
The City will immediately open and publicly read the bids at the mentioned location after the specified closing time.
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Present bidders' inquires in writing to Justin Vinson at the City of Atwater, Public Works Department, 750 Bellevue Road, Atwater, CA 95301; email: [email protected].
Prevailing wages are required on this Contract. The Director of the California Department of Industrial Relations determines the general prevailing wage rates. Obtain the wage rates at the DIR Web site, https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.
The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging activities. Use the hotline to report bid rigging, bidder collusion, and other fraudulent activities. The hotline number is (800) 424-9071. The service is available 24 hours 7 days a week and is confidential and anonymous. The hotline is part of the DOT’s effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General.
Bidders shall provide certification regarding debarment, suspension, ineligibility and voluntary exclusion.
The General Services Administration System for Award Management (SAM) provides a complete, current list of all individuals and firms who are excluded or disqualified from covered transactions by the Federal Government. Visit https://sam.gov/content/exclusions for more information.
The CITY OF ATWATER reserves the right to reject any or all bid proposals and to waive any informalities or irregularities in any bid or in the bidding.
City of Atwater
Justin Vinson
Public Works Director
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CITY OF ATWATER
PUBLIC WORKS DEPARTMENT
* * * * * *
OLIVE AVENUE OVERLAY PROJECT
Project Number: 24-07
COPY OF BID ITEM LIST
(NOT TO BE USED FOR BIDDING PURPOSES)
ITEM
NO. ITEM UNIT OF MEASURE
ESTIMATED
QUANTITY
1 MOBILIZATION LS 1
2 TEMPORARY TRAFFIC CONTROL LS 1
3 EROSION, SEDIMENTATION, AND POLLUTION CONTROL LS 1
4 REMOVE EXISTING TRAFFIC STRIPING AND PAVEMENT
MARKINGS LS 1
5 REMOVE EXISTING AC PAVEMENT (WEDGE GRIND) LF 10,430
6 REPAIR EXISTING AC PAVEMENT SF 185,650
7 RAISE EXISTING UTILITIES COVERS TO FINISH GRADE LS 1
8 1.5” TYPE A HMA OVERLAY WITH PAVEMENT FABRIC SF 185,650 9 REPLACE TRAFFIC STRIPING AND PAVEMENT MARKINGS LS 1
UNITS OF MEASURE
LS = LUMP SUM
LF = LINEAL FEET
SF = SQUARE FEET
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CITY OF ATWATER
PUBLIC WORKS DEPARTMENT
***********************************
SPECIAL PROVISIONS
OLIVE AVENUE OVERLAY PROJECT
ORGANIZATION
This section includes proposed additions, amendments, removals, and revisions to the Standard Specifications that are specific to this Contract. They are to be considered a part of the Construction Documents and Project Specifications.
Special provisions are under headings that correspond with the main-section headings of the Standard Specifications. A main-section heading is a heading shown in the table of contents of the Standard Specifications.
Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications as revised by any revised standard specification.
Any paragraph added or deleted by a revision clause does not change the paragraph numbering of the Standard Specifications for any other reference to a paragraph of the Standard Specifications. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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DIVISION I GENERAL PROVISIONS
1 GENERAL
Add to section 1-1.07B:
Contract Documents: Notice to Bidders and Special Provisions, Bid Book, Caltrans Standard Specifications, Project Specifications, Caltrans Standard Plans, Project Plans, and Contract.
Office Engineer: City Engineer
Replace the following definitions in section 1-1.07B:
Department/Department of Transportation: City of Atwater Director: The Director of Public Works for the City of Atwater acting either directly or through properly authorized agent or consultants.
District Director of Transportation: The Director of Public Works for the City of Atwater acting either directly or through properly authorized agent or consultants.
Engineer: City Engineer
Specifications: Standard specifications, Special Provisions, and Project Specifications
1. Standard Specifications: Specifications standard to Department construction projects. These specifications are in a book titled Standard Specifications. (Also be referred to as “State Specifications”). The 2024 edition of the Standard Specifications shall apply to this contract.
2. Special Provisions: Proposed amendments, deletions, or additions to the Standard Specifications, included as part of the Bid Book.
3. Project Specifications: Specifications specific to this Project, included as part of the Bid Book.
State: City of Atwater
Replace “The Department" in the paragraph 1 of section 1-1.08 with:
Caltrans
Replace section 1-1.12 with:
Make checks and bonds payable to the City of Atwater.
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2 BIDDING
Replace section 2-1.06A with:
2-1.06A General
Locations for obtaining and viewing Contract documents are listed in the Notice to Bidders.
The City will receive sealed bids until 2:00 p.m. PDT on the bid open date at the City of Atwater, Public Works Department, located at 750 Bellevue Road, Atwater, CA 95301. Bids received after this time will not be accepted.
The City will immediately open and publicly read the bids at the above location after the specified bid opening time.
The Notice to Bidders and Special Provisions includes the Notice to Bidders and Special Provisions, to be used together with the Standard Specifications and the Standard Plans.
The Contract Documents contain the provisions required for the construction of the Project. Information obtained from an officer, agent, or employee of the City or any other person will not affect the risks or obligations assumed by you or relieve you from fulfilling any of the conditions of the Contract.
A Non-Collusion Affidavit is included in the Bid Book (Public Contract Code § 7106). Signing the bid also constitutes signature of the Non-Collusion Affidavit.
Add to section 2-1.07:
Examine all of the various parts of these Documents if contemplating the submission of a bid, and should there be any doubt as to the meaning or intent of the Contract Documents, you must request an interpretation, in writing, by Friday, May 2, 2025, at 5:00 p.m. Any interpretation or change in the Contract Documents will be made, in the form of addenda to the Documents and will be furnished to all Bidders receiving a set of the Documents. Addenda will be issued by Wednesday, May 7, 2025 at 5:00 pm. The City is not responsible for any other explanation or interpretations of the Documents.
Request for interpretation must be submitted in writing to:
Justin Vinson
City of Atwater
Public Works Department
750 Bellevue Road
Atwater, California 95301
Email: [email protected]
Replace section 2-1.08 with:
Section 2-1.08 BID ITEM DESCRIPTIONS
Work under this contract will be paid on a unit price or lump-sum basis as outlined on the Bid Form for the quantity of work constructed or installed.
The unit prices and lump sum prices shall include full compensation for furnishing the labor, materials, tools, equipment, and incidentals and doing all the work involved to complete the work included in the contract documents.
The bids for the work are intended to establish a total cost for the work in its entirety. Should the Contractor feel that the cost for the work has not been established by specific items in the Bid Form, include the cost for that work in some related bid item so that the Proposal for the project reflects the total cost for completing the work in its entirety.
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Bid Item 1 - Mobilization
This is a lump sum bid item for preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, tools, supplies, and incidentals to the project site; for the establishment of all Contractor’s offices, buildings, and other facilities necessary for work on the project; for obtaining permits, bonds, and insurance; and for all other work, operations, and overhead that must be performed and/or costs incurred prior to beginning work on the various contact items on the project site. This item also includes demobilization, including removal of all personnel, equipment, tools, supplies, and incidentals from the project at the end of construction, including final cleanup of the project work area.
Payment shall be Progress Payment per Section 9-1.16A and Section 9-1.16D. Payment for mobilization shall be made with the first pay estimate and shall not exceed 80% of the bid amount. Payment for demobilization shall be made with the last (final) pay estimate and shall not exceed 20% of the bid amount.
Bid Item 2 – Temporary Traffic Control
This is a lump sum bid item for all costs for preparing and furnishing temporary traffic control plans in accordance with latest edition of Part 6 “Temporary Traffic Control” of the California Manual of Uniform traffic Control Devices (CA MUTCD), and for furnishing and installing all materials, labor, and equipment necessary to provide traffic regulation in public streets and public alleys and traffic control/access to private properties during construction in accordance with Sections 7-1.03 and 7-1.04 and the special provisions and these Contract Documents. Payment for traffic control/regulation shall be made on a lump sum basis, and no additional payment will be made therefor. Payments shall be prorated over the term of the construction project.
Bid Item 3 – Erosion, Sedimentation, and Pollution Control This is a lump sum bid item for all costs for preparing and furnishing the project Water Pollution Control Program (WPCP) and for furnishing and installing all materials, labor, tools, equipment, and incidentals necessary for compliance with the provisions of the project WPCP in accordance with Section 13 and the special provisions. Payment for this item shall be made on a lump sum basis, and no additional payment will be made therefor. Payments shall be prorated over the term of the construction project. Initial payment shall include the cost for preparing and furnishing the project WPCP.
Bid Item 4 –Remove Existing Traffic Striping and Pavement Markings This is a lump sum bid item for all costs for removal and disposal of existing traffic striping, pavement markings, and pavement markers complete within the project work area. This item will include costs for preparation of a Lead Compliance Plan per Section 7-1.02K(6)(j)(ii) Lead Compliance Plan and for testing and disposal of hazardous waste due to lead and/or metals concentrations in existing traffic striping, pavement markings, and pavement markers. Removal of traffic striping and pavement markings shall be by grinding. Payment for this item shall be made on a lump sum basis and no additional payment shall be due therefor.
Bid Item 5 – Remove Existing AC Pavement (Wedge Grind)
This is a unit price bid item for cold planning a wedge grind per Section 39-3.04 at all perimeters of the project work area to provide for a smooth transition of the pavement overlay to meet and match the existing elevations of existing curbs, gutters, and pavements at the edges of the work. The wedge grind shall be one and one quarter inches (1.25”) deep adjoining existing gutters and one and one half inches (1.5”) deep at the outer perimeter of all other locations and shall taper over a width of 42 inches (42”) where parallel to travelled ways and over a width of ten feet (10’) where transverse to travelled ways to match existing pavement elevations of the roadways. This item includes the removal and disposal/recycling of existing asphalt pavement as shown in the plans and described in the specifications and scope of work per all applicable sections of the standard specifications and special provisions. This items shall be bid per the units and quantities shown and shall conform to all applicable portions of the plans, specifications, special provisions, and scope of work.
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Bid Item 6 – Repair Existing AC Pavement
This is a lump sum bid item to perform crack sealing for all existing AC pavements in the project work area to prepare the existing pavements to a suitable condition for installation of pavement fabric and HMA overlay (bidder shall provide an allowance for up to one hundred and fifty square feet [150 SF] of potholes to be filled). This item also includes replacement of traffic signal detector loops and lead-in cables for the eastbound lanes on Olive Avenue near the intersection of Olive Avenue and Winton Way (see marked asbuilt plan included with Bid Book). Sealing of any pavement cutting required for replacement of traffic signal detector loops and lead-in cables shall be included in the cost of this bid item. The work for this item shall be performed in accordance with all applicable sections of the standard specifications and the special provisions and in accordance with the pavement fabric manufacturer’s recommendations. Payment shall be on a lump sum basis and no additional payment shall be due therefor. If it is determined by the Engineer that additional pavement repair beyond crack sealing is required, then this will be accomplished by change order work.
Bid Item 7 – Raise Existing Utilities Covers to Finish Grade This is a lump sum bid item for adjusting the various existing manhole, valve, and other utility covers at all locations within the Project work area, including the locations shown on the plans and at all other locations necessary due to pavement work. The Contractor shall salvage the existing covers and reconstruct to final pavement grade as per the respective utility agency’s requirements. Manhole covers and water valve covers shall be raised in accordance with the City of Atwater Standard Plans.
The bid price for adjusting utility covers shall include full compensation for removing and salvaging existing covers and furnishing all labor, equipment, materials, and incidentals to replace them to permanent finish grade, all as shown on the plans and as specified herein.
Bid Item 8 – 1.5” Type A HMA Overlay with Pavement Fabric This is a unit price bid item for all costs for surface preparation after crack sealing, installation of pavement fabric including any required application of tack coat binder and sealant, and construction of the 1.5” Type A HMA overlay including placement and compaction for a complete paved roadway overlay. The work for this item shall be performed in accordance with all applicable sections of the standard specifications and the special provisions and in accordance with the pavement fabric manufacturer’s recommendations and Caltrans requirements for pavement fabric installation for pavement overlay. Payment shall be based on the unit price for the measured area constructed and no additional payment shall be due therefor.
Bid Item 9 – Replace Traffic Striping and Pavement Markings This is a lump sum bid item for all costs of furnishing and installing all materials, labor, equipment, and incidentals necessary to install traffic striping, pavement markings, and raised pavement markers in accordance with the Plans, specifications, special provisions, and scope of work to current Caltrans details.
All crosswalks shall be the Continental (high visibility) type with 2’-0” wide bars and 2’-0” space between bars. Payment will be made on a lump sum basis, and no additional payment will be made therefor.
Remove section 2-1.18 in its entirety.
Remove section 2-1.27 in its entirety.
Replace paragraph 3 of section 2-1.33A with:
Do not fax forms except for the copies of forms with the public works contractor registration number submitted after the time of bid. Fax these copies to (209) 356-3168.
Add to the end of section 2-1.33A:
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Submit Bids in a sealed envelope addressed to the City of Atwater, Public Works Department, located at 750 Bellevue Road, Atwater, CA 95301. Each sealed Bid must be plainly marked on the outside as “BID FOR OLIVE AVENUE OVERLAY PROJECT, Project No. 24-07, to be opened at 2:00 p.m., Thursday, May 15, 2025”. If submitting by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed to the City of Atwater, Public Works Department, located at 750 Bellevue Road, Atwater, CA 95301.
All Bids must be made on the required Bid Form. All blank spaces for Bid prices must be filled in, with ink or typewritten, and the Bid Form must be fully completed and executed when submitted. Only one copy of the Bid Form is required.
Remove lines 7, 8, and 9 from the table titled “Bid Form Submittal Schedule for a Non-Federal-Aid Contract without a DVBE Goal” in section 2-1.33B(3)(c)(ii) Bid Form Submittal Schedule for a Non-Federal-Aid Contract without a DVBE Goal.
Replace line 6 of the table titled “Bid Form Submittal Schedule for a Non-FederalAid Contract without a DVBE Goal” in section 2-1.33B(3)(c)(ii) Bid Form Submittal Schedule for a Non-Federal-Aid Contract without a DVBE Goal with:
Local Business Preference Program Certification Time of Bid Replace paragraph 2 of section 2-1.34 with:
Submit cashier’s check, certified check, or bidder's bond with your Bid.
Add Section 2-1.35:
2-1.35 BID PROTEST
2-1.35A General
Any unsuccessful bidder may submit a bid protest. Bid Protests must be submitted under section 2-1.35B.
Bid protests not submitted under section 2-1.35B will not be considered. 2-1.35B Procedures
All bid protests must be submitted in writing. Bid Protests must be received no later than 5:00 PM on the tenth (10th) business day following the bid opening.
Deliver bid protest to the following address:
City of Atwater Public Works Department
750 Bellevue Road
Atwater, California 95301
The following conditions apply to all bid protests:
1. The bid protest must contain a complete statement of the basis for the protest. The bid protest must identify and explain the factual and legal grounds for the protest, state the facts and refer to the specific portion of the document or the specific statute that forms the basis for the protest. Any written materials the protesting bidder believes to be necessary to support the bid protest must be attached to the bid protest. The protest must include the name, address, telephone number, e-mail, and facsimile number of the person representing the protesting party.
2. The party filing the protest must have submitted a bid on the project. A subcontractor of a bidder may not submit a bid protest. A party may not rely on the bid protest submitted by another bidder but must timely pursue their own protest.
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3. The protesting bidder and any other bidder on the contract must promptly provide any information requested by the City staff as part of such investigation.
4. The Director of Public Works will provide a written response to the protestor within ten (10) business days after receiving the bid protest. The decision of the Director is final.
5. These bid protest procedures do not limit the City’s ability to reject all bids Add to section 2-1.40:
No Bidder may withdraw a Bid within sixty (60) days after the bid opening date. If the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the City and the Bidder.
Add to section 2-1.46:
The City may make such investigations as necessary to determine a Bidder’s ability to perform the Work, and the Bidder must furnish to the City all requested information and data for this purpose. The City reserves the right to reject any Bid if it determines a Bidder is unqualified to carry out the obligations of the Agreement and to complete the Work.
SP-8
3 CONTRACT AWARD AND EXECUTION
Add to the end of section 3-1.02A
If the contract is awarded, the contract shall be awarded to the responsible bidder submitting the lowest responsive bid.
Replace section 3-1.02B with:
The Department breaks a tied bid with a coin toss except:
1. If a local business bidder requesting preference and a non–local business bidder have tied bids after applying the local business preference bid adjustment, the City awards the contract to the local business bidder.
Replace section 3-1.04 with:
3-1.04 CONTRACT AWARD
If the City awards the contract, the award is made lowest responsible bidder within 30 days after bid opening but not before the close of the 10 days bid protest period.
If the lowest responsible bidder refuses or fails to execute the contract, the award is made to the second lowest responsible bidder.
If the second lowest responsible bidder refuses or fails to execute the contract, the award is made to the third lowest responsible bidder.
The City may extend the specified award period if the bidder agrees.
Replace “50 Percent” in item #2 of section 3-1.05 with:
100 percent
Replace Section 3-1.08 with:
Section 2-1.27 Local Business Preference Program
Program Description
In evaluating competitive bids to determine the lowest responsible bidder, if a non-local responsible bidder is initially determined to be the lowest responsible bidder, then any local responsible bidder shall be granted a preference in an amount equal to five percent (5%) of their responsive bid. If after deduction of the five percent (5%) preference from a local bidder's responsive bid, it is equal to or less than the lowest responsive bid submitted by the non-local responsible bidder, then the purchase award shall be awarded to the local responsible bidder. In the event that a non-local responsible bidder and a local responsible bidder have the same bid and it is the lowest bid, then the five percent (5%) preference need not be applied and the local business shall be selected to receive the purchase award. Under no circumstances shall the local business preference granted in a single bid exceed $5,000.00. The local business preference will not apply when bids are cooperatively solicited together with other public agencies. The local business preference may not apply and may be dispensed with when prohibited by State or Federal Statutes, or regulations requiring that a bid be awarded to the lowest responsible bidder, or as otherwise exempted from local preferences.
Good Faith Effort
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All contractors who submit bids or proposals to construct or provide work on any City of Atwater Public Works Project, or for any other Public Works construction or improvement on City property, and who are seeking a local business preference, must make a good-faith effort to hire qualified individuals who are residents of the City of Atwater or Merced County in sufficient numbers so that no less than 50 percent (50%) of the contractor's total construction work force, including subcontractor work force, measured in labor work hours, is comprised of Atwater residents. This same requirement applies to all subcontractors.
Evidence of direct bid solicitations from at least three Local Businesses qualified to perform the work or supply the materials or equipment must be submitted for subcontracted work in excess of one half of one percent (½ of 1% or 0.5%) of the trade package amount. If no Local Businesses are qualified to perform the work or supply the materials or equipment, justification and evidence of reasonable attempts to locate qualified Local Businesses must be submitted, which may include, but is not limited to: 1) advertisements inviting bids or recruitment of local, qualified individuals in local newspapers, or 2) mail request for bids to local contractors, or 3) bid solicitations by phone, facsimile, or e-mail, or 4) advertisement or contact of recruitment sources to hire local, qualified individuals., or 5) identify local, qualified individuals that are part of the contractor’s or subcontractor’s construction workforce, or 6) develop a written plan to recruit local residents as part of the construction workforce
Quality and Fitness
The preferences established in this program shall in no way be construed to inhibit, limit or restrict the right and obligation of the City of Atwater to compare quality and fitness for use of supplies, materials, equipment, and services proposed for purchase and to compare the qualifications, character, responsibility, and fitness of all persons, firms, or corporations submitting bids.
Local Business Eligibility
For the purposes of this program, a qualified local bidder is defined as any individual, partnership, or corporation which regularly maintains a place of business within the incorporated city limits of the City of Atwater and has a valid business license issued by the City of Atwater when the bid is provided. A nonlocal bidder shall be all others which may do business with the City of Atwater.
Enforcement
The information furnished by each bidder establishing a good faith effort to solicit Local Businesses shall be under penalty of perjury. No person or business shall willfully and knowingly make a false statement with the intent to defraud, whether by affidavit, report, or other representation for the purpose of influencing the status of any entity as a Local Business.
Replace the entirety of section 3-1.18 with:
3-1.18 CONTRACT EXECUTION
The successful bidder must sign the Contract form.
Deliver to the contact listed in the Notice to Bidders:
1. Signed Contract form
2. Contract bonds
3. Certificates of insurance as identified in section 3-1.07
4. Evidence that you possess a current, valid California Contractor’s license required to perform the Work under this Contract. A copy of your license is sufficient.
The City must receive these documents before the 5th business day after the bidder receives the contract.
The bidder's security may be forfeited for failure to execute the contract within the time specified (Pub Cont Code §§ 10181, 10182, and 10183).
A sample Contract form is included in the Bid Book.
SP-10
5 CONTROL OF WORK
Replace the entirety of Section 5-1.09:
The City of Atwater encourages mutual cooperation between the City, the Contractor and all project stakeholders. Compliance with Caltrans professionally facilitated project partnering is not required for this project.
Add to the end of section 5-1.20B(1) General:
The Contractor may be given a no-cost extension of time for unforeseen delays attributable to the permit.
Replace section 5-1.20E with:
5-1.20E Water Meter Charges
The City can provide construction water for a fee. The Fiscal Year 2024-25 costs for construction water supplied from fire hydrants, per City Council Resolution 3400-23, are as follows:
1. Meter Deposit: $547.00 (refundable);
2. Meter Installation: $46.00;
3. Water Usage: $5.00 per 1,000 gallons.
Fees may increase Contractor may obtain an application for a hydrant meter from the Finance Department.
Replace the entirety of Section 5-1.23 Submittals with:
SECTION 5-1.23 SUBMITTALS
A. General
Submittals covered by these requirements include manufacturers’ information, shop drawings, test procedures, test results, samples, requests for substitutions, and miscellaneous work-related submittals. The Contractor shall furnish all drawings, specifications, descriptive data, certificates, samples, tests, methods, schedules, and manufacturer’s installation and other instructions as specifically required in the Contract Documents to demonstrate fully that the materials and equipment to be furnished and the methods of work comply with the provisions and intent of the Contract Documents.
B. Contractor Responsibilities
1. The Contractor shall be responsible for the accuracy and completeness of the information contained in each submittal and shall assure that the material, equipment or method of work shall be as described in the submittal. The Contractor shall verify that all features of all products conform to the specified requirements. Submittal documents shall be clearly edited to indicate only those items, models, or series of equipment, which are being submitted for review. All extraneous materials shall be crossed out or otherwise obliterated. The Contractor shall ensure that there is no conflict with other submittals and notify the Engineer in each case where his submittal may affect the work of another contractor or the City. The Contractor shall coordinate submittals among his subcontractors and suppliers including those submittals complying with unit responsibility requirements specified in applicable technical sections.
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2. The Contractor shall coordinate submittals with the work so that work will not be delayed. The Contractor shall coordinate and schedule different categories of submittals, so that one will not be delayed for lack of coordination with another. No extension of time will be allowed because of failure to properly schedule submittals. The Contractor shall not proceed with work related to a submittal until the submittal process is complete.
3. The Contractor shall certify on each submittal document that he has reviewed the submittal, verified field conditions, and complied with the Contract Documents.
C. Transmittal Procedure
1. Unless otherwise specified, submittals regarding material and equipment shall be accompanied by Transmittal Form. A separate form shall be used for each specific item, class of material, equipment, and items specified in separate, discrete sections, for which the submittal is required. Submittal documents common to more than one piece of equipment shall be identified with all the appropriate equipment numbers. Submittals for various items shall be made with a single form when the items taken together constitute a manufacturer’s package or are so functionally related that expediency indicates checking or review of the group or package as a whole.
2. If the Contractor proposes to provide material, equipment, or method of work which deviates from the project requirements, he shall indicate so under “deviations” on the transmittal form accompanying the submittal copies.
3. If specified or agreed to by the Engineer, electronic submittals may be made in Adobe PDF electronic file format. File resolution must be at least 300 dpi. Each email attachment must not exceed 25 MB in size and the total size of any email message must not exceed 50 MB. Size limits are subject to change based on the policies of the City’s use of technology policies and limits. If separate emails are needed to accommodate large files indicate the total number of emails included in the submittal. After submitting electronic files, send a notification of the electronic submittal to the Engineer, including the names of the submitted files. Upon completion of review, the City will return one (1) or more electronic copy, depending on the number of reviewers required.
D. Submittal Review Procedure
1. Review shall not extend to means, methods, techniques, sequences or procedures of construction. Verifying quantities, dimensions, weights or gages, or fabrication processes (except where specifically indicated or required by the project) or to safety precautions or programs incident thereto. Review of a separate item, as such, will not indicate approval of the assembly in which the item functions.
2. Seven copies, unless otherwise specified during the preconstruction meeting, of all submittals required shall be furnished to the Engineer for review. The Engineer shall review the submittal and return two copies of the marked-up original within 15 working days after receipt of a submittal for review and comment, unless otherwise specified. All shop drawings and layout drawings submittals shall be submitted a minimum of 20 working days before approved submittal drawings will be required for the work.
3. Submittals which do not have all the information required to be submitted, including deviations, are not acceptable and will be returned without review.
E. Effect of Review of Contractor’s Submittals
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1. Review of contract drawings, methods of work, or information regarding materials or equipment the Contractor proposes to provide, shall not relieve the Contractor of his responsibility for errors therein and shall not be regarded as an assumption of risks or liability by the Engineer or the City, or by any employee thereof, and the Contractor shall have no claim under the Contract on account of the failure, or partial failure, of the method of work, material, or equipment so reviewed.
2. The Work covered by a submittal may be commenced only after the Engineer has reviewed the pertinent submittals and returned copies to the Contractor marked either “No Exceptions Taken” or “Make Corrections Noted.” Corrections indicated on submittals shall be considered as changes necessary to meet the requirements of the Contract Documents. Review of submittals by the Engineer shall not be construed as relieving the Contractor of his/her responsibilities under this Contract.
Replace the entirety of Section 5-1.24 CONSTRUCTION SURVEYS with:
The City of Atwater will furnish construction staking to execute the work. The Contractor shall make timely requests to the City for such staking on a form to be provided by the City. A written notice of not less than three working days will be required in advance of setting stakes. Preserve construction stakes, reference points, and other survey points. In case of their loss or destruction, the Contractor shall be liable for and charged with the cost of their replacement and for any expense resulting from their loss or disturbance.
Such costs may be deducted from amount due Contractor. Do not proceed with the work that requires construction staking until construction stakes have been provided.
Replace the entirety of Section 5-1.25 with:
Section 5-1.25 SURVEY MONUMENT PRESERVATION
The City shall be responsible to perpetuate and/or reset survey monuments that may be damaged or disturbed during construction in compliance with all applicable requirements of Section 8771 (a-f) of the California Business and Professions Code. However, Contractor shall be responsible to carefully preserve survey monuments that have been exposed or located, and shall be responsible to bear all expenses for replacement due to unnecessary loss. Contractor shall also be responsible to adjust monument well covers to grade within the area of improvements.
All costs for compliance with this section shall be included in the unit costs for the various items of work, with no additional compensation provided therefor.
Add before paragraph 1 of section 5-1.36(C)1:
Notify Underground Service Alert (USA North) at least 48 hours prior to beginning any work involving cutting, planning, trenching or digging. Contractor shall notify USA North at 811 or 800-642-2444 with the specifics of the intended work on the job site. Contractor shall follow and comply with all USA policies and procedures. Contractor shall obtain a USA ticket number and wait for utilities to mark the location of underground utilities within the Project area, or for USA to advise Contractor of the absence of underground utilities in the Project area. Contractor shall provide Engineer with USA ticket number and provide him/her the opportunity to review all utility markings prior to beginning any work. 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Replace paragraph 2 of section 7-1.02K(2) with:
The general prevailing wage rates determined by the Director of Industrial Relations, for the county or counties in which the work is to be done, are available at the California Department of Industrial Relations’ Internet Web Site at: https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. These wage rates are
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not included in the Bid Book for the project. Changes in general prevailing wage determinations apply to the Contract when the Director of Industrial Relations has issued them at least 10 days before advertisement. (Labor Code § 1773.6 and 8 CA Code of Regs 16204).
Add to section 7-1.02K(2):
All labor will be paid at not less than the minimum wage rates established by the State of California's Director of Industrial Relations (State Wage Rates). The minimum Federal Wage Rates, if applicable to this project, are included in and/or attached by reference to the book issued for bidding purposes entitled "Bid Book”.
Replace paragraph 5 of section 7-1.02K(3) with:
You may submit certified payroll records electronically to the City of Atwater by emailing records to [email protected].
Replace paragraph 1 of section 7-1.02K(6)(j)(ii) with:
Section 7-1.02K(6)(j)(ii) applies to this project and is included in Bid Item 4.
Add to the end of section 7-1.04:
Do not reduce an open traffic lane width to less than 10 feet, unless otherwise shown on approved temporary traffic control plans.
Add before paragraph 1 of section 7-1.05A:
You must defend, indemnify, and hold harmless the City, its elected and appointed councils, boards, commissions, officers, employees, agents, volunteers, representatives, and design professionals from and against any and all claims, lawsuits, actions, liabilities, damages, losses, expenses, costs, and actual attorneys' fees, arising out of or in connection with your performance of this Contract for:
1. any loss or damage that may happen to the work or any part thereof; and
2. for any loss or damage to any of the materials, equipment, tools, or other things used or employed in performing the work; and
3. for injury to or death of any person, either workers or the public; and
4. for damage to property from any cause which might have been prevented by the Contractor, or his/her workers, or anyone employed or subcontracted by him/her.
For purposes of your obligation to defend, indemnify, and save harmless, the term State will have the following meaning: The City of Atwater including its elected and appointed councils, boards, commissions, officers, employees, agents, volunteers, representatives, and design professionals.
Change the “Umbrella or excess liability” limits in the table titled “Liability Limits” in paragraph 1 of section 7-1.06D(2) to:
$2,000,000.
Replace section 7-1.06G with:
At the option of the City, either: The insurer will reduce or eliminate such deductible or self-insured retentions as respects to the City of Atwater, its officers, directors, agents, and employees; or the Contractor will procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses.
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Add to section 7-1.06H:
Any failure to comply with reporting provisions of the policies will not affect coverage provided to the City of Atwater, its officers, directors, agents, and employees. 8 PROSECUTION AND PROGRESS
Remove paragraphs 1 and 2 in section 8-1.04B
9 PAYMENT
Add to section 9-1.03:
The agency shall hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the agency, of the contract work, and pay retainage to the prime contractor based on these acceptances. The prime contractor, or subcontractor, shall return all monies withheld in retention from a subcontractor within 30 days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the contract work by the agency.
Federal law (49CFR26.29) requires that any delay or postponement of payment over 30 days may take place only for good cause and with the agency’s prior written approval. Any violation of this provision shall subject the violating prime contractor or subcontractor to the penalties, sanctions and other remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor.
Replace "Department" in paragraphs 3, 4 and 5 of section 9-1.07A with:
Caltrans
Delete section 9-1.11
Add to section 9-1.16E(1):
The bid amount for the contract items of work is the maximum value the City recognizes for progress payment purposes unless approved change order work increases this amount.
Replace section 9-1.16F with:
The City withholds five percent (5%) of all progress payments as retention. Retention will be paid to you with Final Payment.
You have the right to substitute securities for retention under Public Contract Code § 22300. No substitution will be accepted until:
1. the City approves the securities and their value; and
2. the parties have entered into an escrow agreement (if the securities are to be held in escrow) in a form substantially similar to that under § 22300; and
3. all documentation necessary for assignment of the securities to the City or to the escrow agent, are delivered in a form satisfactory to the City.
If you substitute securities for any portion of the retention, the City may request that such securities be revalued from time to time, but not more often than monthly. Such revaluation will be made by a person or
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entity designated by the City and approved by you. If such revaluation results in a determination that the securities have a market value less than the amount of retention for which they were substituted, then the amount of the retention required under the Contract will be increased by such difference in market value.
Such increased retention will be withheld from the next progress payment(s) due to you under the Contract.
Replace section 9-1.22 with:
Claims must be litigated in a court of competent jurisdiction.
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DIVISION II GENERAL CONSTRUCTION
12 TEMPORARY TRAFFIC CONTROL
Add the following to section 12-1.01:
Not later than the preconstruction conference, submit a traffic control plan for acceptance by the Engineer.
The plan shall detail all measures to be taken to maintain traffic and control access through the area of work and maintain access to adjacent properties during construction.
The traffic control plan shall depict the traffic handling equipment and devices to be used and their location.
It shall detail lane closures, pedestrian detours, and temporary pavement delineations necessary to complete the work as shown on the plans.
Costs for developing and implementing the traffic control plan are to be included in the various bid items with no additional payment due therefor.
Add to the end of section 12-4.01A:
The full width of the traveled way must be open to traffic on:
• Friday after 3:00 p.m.
• Saturday
• Sunday
• Designated holidays
• Martin Luther King Jr. Day, Cesar Chavez Day, Good Friday, and the Friday after Thanksgiving.
Personal vehicles of contractor’s employees must not be parked on the traveled way or shoulders, including sections closed to traffic.
13 WATER POLLUTION CONTROL
Replace Section 13-1.01A Summary in its entirety with:
13-1.01A Summary
This project is anticipated to result in a total land disturbance area less than one (1) acre and is therefore not subject to the State of California’s National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities (CAS000002, Order No. 2022-0057-DWQ). Preparation of a SWPPP and processing of Permit Registration Documents with the State’s Water Board are not required for this project.
Contractor will be required to prepare and implement a Water Pollution Control Program (WPCP) as a submittal prior to construction. The WPCP shall include, at a minimum:
1. Drawing(s) showing location and type of BMP’s proposed for the project;
2. Details or fact sheets of proposed BMP’s;
3. Emergency contact information for contractor and subcontractors; and
4. Inspection procedures indicating frequency of required inspections.
Contractor is required to continuously exercise good housekeeping and job site management to prevent sediment transport and stormwater pollution.
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Costs for preparation and implementing the WPCP are included in the bid item for “Erosion, Sedimentation, and Pollution Control”, and no additional payment will be provided therefor. The bid item includes installation and implementation of Best Management Practices (BMPs) required to prevent sedimentation and pollution discharge to storm drains including, but not limited to, inlet protection devices, street sweeping, washout management, and/or other means necessary to prevent polluted discharge to storm drains.
Remove sections 13-1.01C and 13-1.01D in their entirety.
Remove section 13-2 WATER POLLUTION CONTROL PROGRAM in its entirety.
Remove Section 13-3 STORMWATER POLLUTION PREVENTION PLAN in its entirety.
14 ENVIRONMENTAL STEWARDSHIP
Replace paragraph 2 of section 14-8.02 with:
Do not operate construction equipment or run the equipment engines form 7:00 pm to 7:00 am or on Sundays, except you may operate equipment within the project limits during these hours to:
1. Service traffic control facilities; or
2. Service construction equipment.
Should you feel it necessary to operate equipment or run equipment engines between 7:00 pm and 7:00 am or on Sundays, submit a request to the Engineer three working days in advance for review and approval.
If the Engineer approves the request for work between these times, the Contractor will be responsible for payment of the additional inspection costs incurred by the City to make available an inspector during nonworking hours. Additionally, work shall not exceed 86 dBA LMax at 50 feet from the job site activities from 7:00 pm to 7:00 am, unless authorized by the Engineer.
Add to section 14-9.02:
Fugitive dust control at the Project site is the sole responsibility of the Contractor. Dust control shall conform to all requirements set forth in the San Joaquin Valley Air Pollution Control District (SJVAPCD) Construction Notification Form, Regulation VIII, and Fugitive PM10 Prohibitions, as applicable, as well as the provisions in Section 14-9, “Air Quality” of the Caltrans Specifications and these Special Provisions.
The Contractor shall conduct and cause all working forces at the site to maintain the site in a neat, orderly manner throughout the construction operations. The work shall be conducted in a manner that will control dust, including compliance with Visible Dust Emissions (VDE) limits, maintaining Soil Stabilization at all times, management and cleanup of Carryout and Trackout, and management of Unpaved Access and Haul Roads, Storage Piles and Bulk Materials, and all Demolition Activities. When ordered to provide dust control, the Contractor shall use water to reduce the dusty conditions all to the satisfaction of the Engineer. Street sweeping or roadway cleaning activities shall be completed with PM10-efficient street sweepers. During construction, the Contractor shall remove all rubbish and debris as it is generated. Upon completion of the work, the Contractor shall remove all equipment and debris, and shall leave the site in a neat, clean condition all to the satisfaction of the Engineer.
Water for the purpose of dust control shall be potable. All dust control operations shall be performed by the Contractor at the time, location and in the amount ordered by the Engineer. The application of either water or dust palliative shall be under the control of the Engineer at all times. Watering shall conform to the
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provisions of Section 13 "Water Pollution Control" of the Caltrans Specifications and these Special Provisions. Attention is also directed to Section 18 “Dust Palliatives” of the Caltrans Specifications and these Special Provisions.
The Contractor is responsible for obtaining construction water. 15 EXISTING FACILITIES
Add to the end of paragraph 1 of section 15-1.01:
This section also includes general specifications for removal and/or demolition of items called for in the plans, specifications, and scope of work.
Replace section 15-1.03c with:
Where existing items are called for in the plans, specifications, or scope of work to be salvaged or remanded to the owner, make reasonable efforts to contact private owners to determine particulars of delivery of salvaged materials. Deliver and store salvaged materials to owners in a neat, organized manner, or dispose of if specifically directed to do so by owners.
All items designated to be returned to the City shall be delivered to the Public Works Department Corporation Yard at 470 Aviator Drive, Atwater, CA 95301. Coordinate with the City’s Project Manager at least two (2) working days prior to any delivery.
Replace section 15-1.04 with:
Bid items for removal of existing features include all costs for removal and off-haul of said items or remanding them to owner if called for on the plans. Payment will be based on measured quantities and units indicated in the bid item list, with no additional payment made therefor. Costs for removal or demolition of items required to perform the work that are not specifically included in removal bid items are to be included in the other various items of work, with no additional payment made therefor.
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DIVISION III EARTHWORK AND LANDSCAPING
17 GENERAL
Replace paragraph 4 of section 17-2.03A with:
Clear and grub the entire job site as required where pavements, pavement overlays, curbs, gutters, sidewalks, and retaining curbs are to be constructed, and within the slope lines of any excavations and embankment slopes.
Replace section 17-2.04 with:
Costs for compliance with this section, as well as all other required surface preparation and demolition work not specifically included in other bid items, is to be included in the various bid items of work, with no additional payment provided therefor.
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DIVISION IV SUBBASES AND BASES
23 GENERAL
Replace section 23-1.01D(1)(b) with:
You and the Engineer must work together to avoid potential conflicts and to resolve disputes regarding test result discrepancies. Notify the Engineer within 5 business days of receiving the test result if you dispute the test result.
If you or the Engineer dispute each other's test results, submit your test results and copies of paperwork including worksheets used to determine the disputed test results. An independent third party performs referee testing. Before the independent third party participates in a dispute resolution, it must be qualified under AASHTO resource program and Caltrans' Independent Assurance Program. The independent third party must have no prior direct involvement with this Contract. By mutual agreement, the independent third party is chosen from:
1. Caltrans laboratory in a district or region not in the district or region the project is located
2. METS
3. Laboratory not currently employed by you or your material producer If split acceptance samples are not available, the independent third party uses any available material representing the disputed material for evaluation.
If the independent third party determines the City's test results are valid, the Engineer deducts the independent third-party testing costs from payments. If the independent third party determines your test results are valid, the City pays the independent third-party testing costs.
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DIVISION V SURFACINGS AND PAVEMENTS
37 SEAL COATS
Replace paragraph 1 of section 37-6.03 with:
Treat cracks from 1/4 to 1 inch in width for the entire length of the crack. Fill or repair cracks wider than 1 inch with Hot Mix Ashphalt.
Replace 37-6.04 with:
The payment quantity for crack treatment is the area of existing pavement, measured in square feet to be treated, and is included in Bid Item 6.
39 ASPHALT CONCRETE
Replace numbered line 1 in paragraph 2 of section 39-2.01C(3)(g) with:
1. Repair cracks 1/4 inch and wider, spalls, and holes in the pavement. This work is included in the bid item “Repair Existing Pavement” and no additional payment will be made therefor.
Remove paragraphs 3 and 4 and replace the first sentence in paragraph 4 of section 39-2.01C(4)(a) with:
You must place HMA on adjacent traveled way lanes such that at the end of each work shift, the distance between the ends of HMA layers on adjacent lanes is from 5 to 10 feet.
Replace paragraphs 1 and 2 of section 39-2.01(D) with:
Payment for geosynthetic pavement interlayer, tack coat, asphalt binder, and asphaltic emulsion is included in the payment for HMA bid items.
Replace paragraph 5 of section 39-2.01(D) with:
The payment quantity for HMA of the type and thickness shown on the bid item list is the area of installed HMA measured in square feet paved to the thickness indicated. Payment includes costs for materials, placement, and compaction with no additional payment made therefor.
Add to section 39-2.02A(1):
Use one-half-inch (1/2”) maximum aggregate gradation unless otherwise specified or noted in the plans.
Use PG64-10 asphalt binder.
Replace section 39-2.02B(3) with:
The grade of asphalt binder for Type A HMA must be PG 64-10.
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Replace section 39-2.06D with:
Bid item cost for HMA Overlay includes costs for placement and compaction of HMA in areas where asphalt pavement replacement or installation is called for in the plans, specifications, or scope of work. The payment quantity for HMA is the area of installed HMA, measured in square feet, paved to the thickness indicated in the bid item list, with no additional payment made therefor. No additional payment will be provided for pavement that is installed in thicknesses greater than called for in the plans, specifications, scope of work, and bid documents without prior authorization from the Engineer.
Replace section 39-3.01D with:
Bid item cost for “Remove Existing AC Pavement” includes all costs associated with cutting and removal of existing asphalt pavement as shown in the plans, including compliance with section 39-3.
Replace section 39-3.04D with:
Bid item cost for “Remove Existing AC Pavement (Wedge Grind)” includes all costs associated with cold planing asphalt concrete pavement as shown or described in the plans, specifications, and scope of work.
The payment quantity is lineal feet of actual length cold planed in a wedge grind to the width and depth described in the bid item and shown on the plans.
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DIVISION VIII MISCELLANEOUS CONSTRUCTION
77 LOCAL INFRASTRUCTURE
Replace Section 77-1 with:
77-1 UTILITY RELOCATION
77-1.01 GENERAL
This project will include adjustments to finish grade of existing utility structure rims, frames, and covers.
Existing “dry” utility structures including electrical, gas, cable television, and telephone structures will be adjusted to grade by the respective utility companies. The Contractor will prepare applications for adjustment to grade of these structures with the utility companies. Contractor is required to coordinate work as necessary to allow for the adjustment to grade prior to placement of HMA. The City of Atwater will pay fees due the utility companies necessary for the adjustments of their facilities to finish grade.
No additional compensation, including Time Related Overhead, will be paid as a result of delays by the utility companies in adjusting existing structures to grade. Additional working days may be granted in the event of delays caused by the utility companies. Any incidental costs associated with adjusting the existing dry utility structures to grade are to be included in the various bid items of work, and no additional payment will be provided therefor.
Contractor will be responsible for adjustment of existing “wet” utility structures as indicated on the plans, including storm drain manholes, sanitary sewer manholes, and water valve covers. Wet utility structure rims will be adjusted to grade in accordance with City standard details. Costs for adjustment of the existing sanitary sewer manhole is to be included in the bid item for “Raise Existing Utilities Covers to Finish Grade”.
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DIVISION IX TRAFFIC CONTROL DEVICES
84 MARKINGS
Replace section 84-1.02 with:
Materials for the bid item “Replace Traffic Striping and Pavement Markings” shall be retroreflective thermoplastic per section 84-2.02C with glass beads per section 84-2.02B and shall consist of replacement traffic stripes and pavement markings per details of the current Caltrans Standard Plans and California MUTCD to match function of existing markings, with no additional payment made therefor.
Replace section 84-2.04 with:
Payment shall be lump sum for the bid item “Replace Traffic Striping and Pavement Markings” and shall include all costs for replacement traffic stripes and pavement markings per details of the current Caltrans Standard Plans and California MUTCD to match function of existing markings, with no additional payment made therefor.
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DIVISION XI MATERIALS
96 GEOSYNTHETICS
Add to paragraph 1 of section 96-1.02J:
Paving fabric shall be PETROMAT® 4598 or approved equal.
______________________________
Chris Hoem
City Manager
_____________________________
Date
BID BOOK 2 OF 2
PUBLIC WORKS DEPARTMENT
BID BOOK
For the Construction of
Olive Avenue Overlay Project
In
The City of Atwater
For use in conjunction with the STANDARD SPECIFICATIONS, 2023 Edition, and the STANDARD PLANS, 2023 Edition, of the State of California Department of Transportation, and the LABOR SURCHARGE AND EQUIPMENT RENTAL RATES in effect on the date the work is accomplished.
BID CALL NO.: 733-25 CITY PROJECT NO.: 24-07
BID OPENING: Thursday, May 15, 2025 @ 2:00 P.M. PDT
TABLE OF CONTENTS
BID ITEM CHECKLIST BF-1
BIDDER INFORMATION BF-2
BID ITEM LIST BF-4
LIST OF SUBCONTRACTORS BF-5
AFFIRMATIVE ACTION PROGRAM CERTIFICATION BF-6
NONDISCRIMINATION OF INDIVIDUALS WITH DISABILITIES BF-7 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION BF-8
PUBLIC CONTRACT CODE (STATEMENTS & QUESTIONNAIRE) BF-9
NONCOLLUSION AFFIDAVIT BF-10
CITY OF ATWATER LOCAL BUSINESS PREFERENCE PROGRAM QUESTIONNAIRE BF-11 DEBARMENT & SUSPENSION CERTIFICATE BF-12
BIDDER'S BOND BF-13
BID EXECUTION --PART 1 BF-14
BID EXECUTION –PART 2 BF-15
SAMPLE CONSTRUCTION CONTRACT BF-16
SAMPLE FAITHFUL PERFORMANCE BOND BF-24
SAMPLE LABORERS AND MATERIALMENS BOND BF-25
ATTACHMENTS
ATTACHMENT 1: PREVAILING WAGE RATES
ATTACHMENT 2: PLANS
BF-1
BID ITEM CHECKLIST
The bidder shall provide a complete bid in a sealed envelope before 2:00 pm PDT on the bid opening date. Failure to provide all the required documents may cause the bid to be considered non-responsive.
PROJECT 24-07: OLIVE AVENUE OVERLAY PROJECT
Item Page # Complete?
Bidder Information BF-2 Yes
Bid Item List BF-4-5 Yes
List of Subcontractors BF-6 Yes
Equal Employment Opportunity Certification BF-9 Yes
Public Contract Code Section 10285.1 Statement & Public Contract Code Section 10162 Questionnaire BF-10 Yes
Response to Debarment & Suspension Certificate (if
applicable) BF-12 Yes N/A
Disclosure of Lobbying Activities (if applicable) BF-14 Yes N/A
Bidders Bond & Security BF-15 Yes
Bid Execution Parts 1 & 2 BF-16-17 Yes
Because some colored inks will not reproduce in copy machines, please use black ink to complete this proposal.
BF-2
BIDDER INFORMATION
TO
CITY OF ATWATER
Project No.: 24-07
Bid Call No.: 733-25
FOR THE CONSTRUCTION OF: OLIVE AVENUE OVERLAY PROJECT
NAME OF BIDDER:
BUSINESS ADDRESS:
TELEPHONE NO.: Area Code ( )
FAX NO.: Area Code ( )
The work for which this proposal is submitted is for construction in accordance with the special provisions (including the payment of not less than the State General Prevailing Wage Rates), the contract annexed hereto, and any addenda thereto, and also in accordance with the State of California Department of Transportation Standard Plans, 2023 Edition, the Standard Specifications, 2023 Edition, and the Labor Surcharge and Equipment Rental Rates in effect on the date the work is accomplished.
Bids are to be submitted for the entire work. The amount of the bid for comparison purposes will be the total of all items.
The bidder shall set forth for each unit basis item of work a unit price and a total for the item, and for each lump sum item a total for the item, all in clearly legible figures in the respective spaces provided for that purpose. In the case of unit basis items, the amount set forth under the "Item Total" column shall be the product of the unit price bid and the estimated quantity for the item.
In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail, except as provided in (a) or (b), as follows:
(a) If the amount set forth as a unit price is unreadable or otherwise unclear, or is omitted, or is the same as the amount as the entry in the item total column, then the amount set forth in the item total column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price;
(b) (Decimal Errors) If the product of the entered unit price and the estimated quantity is exactly off by a factor of ten, one hundred, etc., or one-tenth, or one-hundredth, etc. from the entered total, the discrepancy will be resolved by using the entered
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unit price or item total, whichever most closely approximates percentagewise the unit price or item total in the Department's Final Estimate of cost.
If both the unit price and the item total are unreadable or otherwise unclear, or are omitted, the bid may be deemed irregular. Likewise if the item total for a lump sum item is unreadable or otherwise unclear, or is omitted, the bid may be deemed irregular unless the project being bid has only a single item and a clear, readable total bid is provided.
Symbols such as commas and dollar signs will be ignored and have no mathematical significance in establishing any unit price or item total or lump sums. Written unit prices, item totals and lump sums will be interpreted according to the number of digits and, if applicable, decimal placement. Cents symbols also have no significance in establishing any unit price or item total since all figures are assumed to be expressed in dollars and/or decimal fractions of a dollar. Bids on lump sum items shall be item totals only; if any unit price for a lump sum item is included in a bid and it differs from the item total, the items total shall prevail.
The foregoing provisions for the resolution of specific irregularities cannot be so comprehensive as to cover every omission, inconsistency, error or other irregularity which may occur in a bid. Any situation not specifically provided for will be determined in the discretion of the CITY OF ATWATER, and that discretion will be exercised in the manner deemed by the CITY OF ATWATER to best protect the public interest in the prompt and economical completion of the work. The decision of the CITY OF ATWATER respecting the amount of a bid, or the existence or treatment of an irregularity in a bid, shall be final.
If this bid shall be accepted and the undersigned shall fail to enter into the contract and furnish the two (2) bonds in the sums required by the Special Provisions, with surety satisfactory to the City of Atwater Engineering Division, within eight (8) days, not including Saturdays, Sundays and legal holidays, after the bidder has received notice from the Department that the contract has been awarded, the City of Atwater may, at its option, determine that the bidder has abandoned the contract, and thereupon this bid and the acceptance thereof shall be null and void and the forfeiture of such security accompanying this bid shall operate and the same shall be the property of the City of Atwater.
The undersigned, as bidder, declares that the only persons or parties interested in this bid as principal are those named herein; that this bid is made without collusion with any other person, firm, or corporation; that he has carefully examined the location of the proposed work, the annexed proposed form of contract, and the plans therein referred to; and he proposes, and agrees if this bid is accepted, that he will contract with the City of Atwater, in the form of the copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the work and furnish all the materials specified in the contract, in the manner and time therein prescribed, and according to the requirements of the Engineer as therein set forth, and that he will take in full payment therefore the following item prices, to wit:
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CITY OF ATWATER
BID ITEM LIST
OLIVE AVENUE OVERLAY PROJECT
PROJECT NO. 24-07
BID CALL NO. 733-25
ITEM
NO. ITEM UNIT OF MEASURE
ESTIMATED
QUANTITY
UNIT
PRICE
TOTAL
ITEM PRICE
1 MOBILIZATION LS 1
2 TEMPORARY TRAFFIC
CONTROL LS 1
3 EROSION, SEDIMENTATION,
AND POLLUTION CONTROL LS 1
4 REMOVE EXISTING TRAFFIC
STRIPING AND PAVEMENT
MARKINGS
LS 1
5 REMOVE EXISTING AC
PAVEMENT (WEDGE GRIND) LF 10,430
6 REPAIR EXISTING AC
PAVEMENT SF 185,650
7 RAISE EXISTING UTILITIES
COVERS TO FINISH GRADE LS 1
8 1.5” TYPE A HMA OVERLAY
WITH PAVEMENT FABRIC SF 185,650
9 REPLACE TRAFFIC STRIPING
AND PAVEMENT MARKINGS LS 1
TOTAL BID:
UNITS OF MEASURE
LS = LUMP SUM
LF = LINEAL FEET
SF = SQUARE FEET
The bidder will list the name, address, the California contractor license number, and the portion of work of each subcontractor on the next page.
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LIST OF SUBCONTRACTORS
The bidder certifies that:
A. I do not intend to subcontract any work on this project.
B. I do intend to subcontract portions of the work on this project.
NOTE: Check box A or box B. If a box is not checked, it will be deemed as box A checked.
If awarded the Contract, you propose to employ the following subcontractors to perform work or labor or render service in or about the work in an amount in excess of one-half of one percent (0.5%) of the total amount of your proposal or $10,000, whichever is greater. Listing of subcontractors is mandatory under Sections 4100-4108 of the Public Contract Code. If no subcontract work is proposed, except within the one-half of one percent (0.5%) or $10,000 limit set forth, you will so state.
NAME AND ADDRESS DEPT. INDUSTRIAL DESCRIPTION OF WORK BID ITEMS NUMBERS
OF SUBCONTRACTOR RELATIONS TO BE SUBCONTRACTED AND PERCENTAGE OF
AND LICENSE NUMBER REGISTRATION NUMBER WORK SUBCONTRACTED _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
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CITY BID CERTIFICATIONS
AFFIRMATIVE ACTION PROGRAM CERTIFICATION
This certification of bidder regarding Affirmative Action Program shall be submitted by the bidder and shall be part of the contract documents:
The bidder hereby certifies that he/she is in compliance with the following:
• Title VI of the Civil Rights Act of 1964 (PL 88-352)
• Equal Employment Opportunity (Executive Order No. 11246) • California Fair Employment Practices Act
NOTICE: The above certification is part of the Bid. Signing the Bid on the signature portion thereof shall also constitute signature of this certification. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
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NONDISCRIMINATION OF INDIVIDUALS WITH DISABILITIES
Policy Statement
In compliance with the Americans with Disabilities Act of 1990 and Section 51.55, Office of Revenue Sharing, Department of the Treasury, it is the policy of the City of Atwater that it will not aid or perpetuate discrimination against a qualified handicapped individual by funding an agency, organization, or person that discriminates on the basis of handicap in providing any aid, benefit, or service to beneficiaries of the program or activity.
The City is committed to provide access to all City services, programs and meetings open to the public to people with disabilities.
In this regard, City and all of its contractors and subcontractors will take all reasonable steps in accordance with the Americans with Disabilities Act of 1990 and GRS Section 51.55 to ensure that handicapped individuals have the maximum opportunity for the same level of aid, benefit or service as any other individual.
Each agency, organization, or person seeking a bid, contract or agreement with the City of Atwater shall include a certification of compliance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 as incorporated in the Revenue Sharing Act.
NON–DISCRIMINATION CERTIFICATION
The bidder hereby certifies that he/she is in compliance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 as incorporated in the Revenue Sharing Act, the applicable administrative requirements promulgated in response thereto, and any other applicable Federal laws and regulations relating to handicap, discrimination and participation.
NOTICE: The above certification is part of the Bid. Signing the Bid on the signature portion thereof shall also constitute signature of this certification. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
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EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The
bidder_________________________________________________________________,hereby certifies that he has ___ , has not , participated in a previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements.
Note: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.) Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.
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PUBLIC CONTRACT CODE (STATEMENTS & QUESTIONNAIRE)
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ___ , has not ___ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
Note: The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Public Contract Code Section 10162 Questionnaire
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
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NONCOLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the City of Atwater.
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Noncollusion Affidavit is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Noncollusion Affidavit.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
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CITY OF ATWATER LOCAL BUSINESS PREFERENCE PROGRAM
QUESTIONNAIRE
City of Atwater Code of Ordinances 03.04.270
The City of Atwater’s Local Business Preference Program offers a preference of a five percent (5%) reduction to a local bidder’s bid price, subject to conditions and requirements described in the City Code of Ordinances Section 03.04.270. Refer also to the Special Provisions for additional information.
Non-completion and/or non-submittal of this form will disqualify bidder from receiving the Local Business Preference.
The bidder intends to qualify for the City of Atwater Local Business Preference NO Program: YES
If “yes”, provide information requested below and attach Good Faith Effort documentation as described in the Special Provisions:
Business Name
Business Street Address
Business City, State, Zip
City Business License No.
Note: The above questionnaire is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute certification of this questionnaire Bidders are cautioned that providing false information may subject them to criminal prosecution.
Attach Good Faith Effort
Documentation to this form.
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DEBARMENT & SUSPENSION CERTIFICATE
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.
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CITY OF ATWATER
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS, THAT WE
as Principal, and
, as surety,
are held and firmly bound unto the City of Atwater in the penal sum of ten percent (10%) of the total amount of the bid of the Principal above named, submitted by said Principal to the City of Atwater for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City of Atwater to which said bid was submitted, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $_______________________.
The condition of this obligation is such that, whereas the Principal has submitted the above-mentioned bid to the City of Atwater, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at Atwater, California, for the OLIVE AVENUE OVERLAY PROJECT NOW, THEREFORE, if the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him for signature, enters into a written contract, in the prescribed form, in accordance with the bid, and files two bonds with the City of Atwater one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and effect.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ___________________ day of ____________________, A.D. 2025.
_________________________________(Seal)
_________________________________(Seal)
_________________________________(Seal)
PRINCIPAL
_________________________________(Seal)
_________________________________(Seal)
_________________________________(Seal)
SURETY
ADDRESS________________________________
NOTE: Signatures of those executing for the surety must be properly acknowledged.
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BID EXECUTION --PART 1
OLIVE AVENUE OVERLAY PROJECT
PROJECT NO. 24-07
BID CALL NO. 733-25
Accompanying this bid is ______________________
(NOTICE: Insert the words "Cashier's Check," "Certified Check," or "Bidder's Bond," as the case may be.) in amount equal to at least ten percent of the total of the bid.
The names of all persons interested in the foregoing bid as principals are as follows:
IMPORTANT NOTICE - If bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer, and manager thereof; if a copartnership, state true name of firm, also names of all individual copartners composing firm; if bidder or other interested person is an individual, state first and last names in full.
Licensed in accordance with an act providing for the registration of Contractors, License No._________________________ Expiration Date: ___________________Classification(s) _________________
ADDENDA - This Bid is submitted with respect to the changes to the contract included in addenda number/s
_________________________________________________________________ (Fill in addenda numbers if addenda has been received and insert, in this Bid, any Engineer's Estimate sheets that were received as part of the addenda.)
Warning - If an addendum or addenda have been
issued by the Department and not noted
above as being received by the bidder,
this Bid may be rejected.
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BID EXECUTION –PART 2
OLIVE AVENUE OVERLAY PROJECT
PROJECT NO. 24-07
BID CALL NO. 733-25
By my signature on this bid I certify, under penalty of perjury under the laws of the State of California, that the foregoing questionnaire and statements of Public Contract Code Sections 10162, 10232 and 10285.1 are true and correct and that the bidder has complied with the requirements of Section 8103 of the Fair Employment and Housing Commission Regulations (Chapter 5, Title 2 of the California Administrative Code). By my signature on this bid I further certify, under penalty of perjury under the laws of the State of California and the United States of America, that the Noncollusion Affidavit required by Title 23 United States Code, Section 112 and Public Contract Code Section 7106; and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.
Date Signature of Bidder
Name (Print)
Title
Business Name:
Business Address:
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SAMPLE CONSTRUCTION CONTRACT
This GENERAL CONSTRUCTION CONTRACT (“Contract”) is made by and between the CITY OF ATWATER, a California municipal corporation (“City”) and ______________________________ (“Contractor”) as of ______________, 2025. City and Contractor shall be referred to herein separately as a “Party” and collectively as “Parties”.
1. The Contract. It is mutually agreed and understood that the complete Contract shall consist of the following component documents, all of which are fully a part hereof as if herein set out in full, or if not attached, as if hereto attached:
A. This Contract;
B. Plans and Specifications for PROJECT NO. 24-07;
C. Special Provisions for PROJECT NO. 24-07;
D. Notice to Contractors;
E. Proposal to the City of Atwater;
F. Performance Bond;
G. Labor and Material Bond;
H. Current edition of the Caltrans Standard Specifications; I. Current edition of the Caltrans Standard Plans;
J. The latest revisions to the General Prevailing Wage Rates; and K. Any Published Addenda
Any and all obligations of the City and the Contractor are fully set forth and described therein.
All of the above component documents are intended to cooperate so that any work called for in one and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. The component documents comprising the complete Contract are sometimes hereinafter referred to as the “Contract Documents”.
2. The Work. Contractor agrees to furnish all tools, equipment, apparatus, facilities, labor, transportation, and material necessary to perform and complete in a good and workmanlike manner all work of improvement in accordance with the Contract Documents, and in the manner designated in, and in strict conformity with, the Project Plans and Specifications for PROJECT NO. 24-07, entitled, “PROJECT NO. 24-07 – OLIVE AVENUE OVERLAY PROJECT” for construction in Atwater, Merced County, California. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, transportation, and material shall be furnished and said work performed and completed as required in said Project Plans and Specifications under the sole direction and control of the Contractor, and subject to inspection and approval of the City or its representative. The City hereby designates the City Engineer as its representative for the purpose of this Contract.
3. Contract Price. The City agrees to pay, and the Contractor agrees to receive and accept, the following Contract prices as full compensation for furnishing all materials and performing all work in accordance with this Contract as follows:
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ITEM
NO. ITEM UNIT OF MEASURE
ESTIMATED
QUANTITY
UNIT
PRICE (IN
FIGURE)
ITEM TOTAL
(IN
FIGURES)
(Update upon award of contract)
TOTAL BID SCHEDULE ITEMS 1 THROUGH 9 $__________
Name of Bidder or Firm: ___________________________________________
4. Termination. If the Contractor should become insolvent or if Contractor should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, or if it or any of its subcontractors should violate any of the provisions of the Contract Documents, the City may serve written notice upon Contractor and its surety of its intention to terminate the Contract. The notice shall contain the reasons for the City’s intent to terminate the Contract and unless the violation ceases and/or is corrected within ten (10) days of service of the notice, the Contract shall cease and terminate. In the event of any such termination, the City shall immediately serve a written notice of termination on the surety and the Contractor, and the surety shall have the right to take over and perform the Contract. The surety shall serve a written notice of intent to take over and perform the Contract on the City within fifteen (15) days of service of the notice to terminate and shall commence performance of the Contract within thirty (30) days from service of the notice to terminate. In the event the surety fails to serve the notice of intent to take over and perform or fails to commence performance as required in this Section, the City may take over the work and prosecute the same to completion by contract or by any other method it may deem advisable, for the account and at the expense of the Contractor, and the Contractor and its surety shall be liable to the City for any excess cost incurred by the City, and in such event the City may, without liability for so doing, take possession of and utilize in completing the work such materials, appliances, plant, and other property belonging to the Contractor as may be on the site of the work and necessary to complete the work.
5. Notices. All notices given pursuant to this Contract shall be in writing and shall be mailed by first class mail, postage prepaid, certified or registered, with return receipt requested. Such notice shall be deemed served or given three (3) business days after deposit in the United States Postal Service. The address of each Party to this Agreement for purposes of notice shall be as indicated below. Each Party may change its address for notice by giving notice of such change to the other Party in the manner set forth above.
If to City: Chris Hoem,
City Manager
City of Atwater
750 Bellevue Road
Atwater, California 95301
If to Contractor:
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If to Surety:
6. Assignment of Contract. The Contractor shall not voluntarily assign the Contract, moneys due under the Contract, or monies to become due under the Contract, without first obtaining the prior written consent of the City.
7. Contract Security. The Contractor shall furnish a surety bond in an amount at least equal to One Hundred Percent (100%) of the Contract price as security for the faithful performance of this Contract (“Performance Bond”). The Contractor shall also furnish a separate surety bond in an amount at least equal to One Hundred Percent (100%) of the Contract price as security for the payment of all persons for furnishing materials, provisions, provender, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for performing any work or labor thereon of any kind, and for the payment of amounts due under the Unemployment Insurance Code with respect to such work or labor in connection with this Contract, and for the payment of a reasonable attorney’s fee to be fixed by the court in case suit is brought upon the bond (“Labor and Material Bond”).
8. Insurance. Contractor shall procure and maintain for the duration of the contract the required insurance against claims for injuries to persons or damage to property, which may arise from or in connection with the performance of the work of the Contractor, its agents, employees, representatives, and subcontractors. The cost of such insurance shall be included in the contractor’s bid.
A. Minimum Scope of Insurance.
1. Commercial General Liability coverage at least as broad as the Insurance Services Office, Inc. (ISO Form CG 00 01) with limits of liability of at least $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance forms or other forms with a general aggregate limit are used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be $2,000,000.
2. An Additional Insured Endorsement to the Commercial General Liability coverage form naming the City as an insured at least as broad as ISO form CG 20 37 10 01 entitled ADDITIONAL INSURED-OWNERS, LESSEES OR CONTRACTORS COMPLETED OPERATIONS.
3. Business Auto Liability coverage at least as broad as ISO form CA 00 01 with limits of liability of at least $1,000,000 combined single limit per accident for bodily injury and property damage, covering any automobile owned, leased, hired or borrowed by the Contractor, its agents, representatives, or employees, or for which the Contractor is responsible.
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4. An Automobile Liability Special Endorsement at least as broad as Exhibit 1 (attached) to the Business Auto Liability form naming the City as an insured with regard to damages and the defense of claims arising out of use of any automobile for which the Contractor is responsible. (In the alternative, the Contractor may provide a Designated Insured Endorsement form at least as broad as ISO Form CA 00 01).
5. Workers’ Compensation coverage for the Contractor’s employees with limits as required by California law, and Employers Liability coverage with limits of liability of at least $1,000,000 per accident or occurrence.
6. A Certificate of Liability Insurance showing evidence of the above liability coverages prior to the commencement of work.
B. Minimum Limits of Insurance.
Contractor shall maintain limits no less than:
1. General Liability: $1,000,000
(Including operations,
products and completed
operations.)
per occurrence for bodily injury,
personal injury and property
damage If Commercial General
Liability insurance or other form
with a general aggregate limit
shall apply separately to this
project/locations or the general
aggregate limit shall be twice
the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
C. Deductibles and Self-Insured Retentions.
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, public officials, employees and volunteers, or (2) the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
D. Other Insurance Provisions.
The Commercial General Liability and Automobile Liability policies are to contain, or be endorsed to contain the following provisions:
1. The City, its officers, public officials, employees and volunteers are to be covered as insured’s with respect to liability and defense arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or
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on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (CG 20 10), or as a separate owner’s policy.
2. For any claims related to this project, the Contractor’s liability insurance coverage shall be primary insurance as respects the City, its officers, public officials, employees and volunteers. Any insurance of self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.
4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the California Civil Code.
5. The Contractor agrees that any and all liability insurance coverages available to it as a named insured will be applicable to the City as an Additional Insured.
6. If other than ISO forms are used by the insurer(s) for the Contractor, each form used will require individual review and approval by the City of Ripon.
E. Acceptability of Commercial Insurers.
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than “A:
VII.”
F. Verification of Coverage.
Contractor shall furnish the City with Certificates of Liability Insurance and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the Entity’s forms, provided those endorsements or policies conform to the requirements of the Contract. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
G. Subcontractors.
Contractor shall include all subcontractors as insured’s under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the insurance requirements stated herein.
H. For Construction Risks.
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If this is a Proposal and Contract that involves a construction risk, in addition to the Insurance Requirement specified above, the Contractor shall procure and maintain Course of Construction (Builder’s Risk) insurance covering all risks of loss with limits of liability of not less than the completed value of the project with no coinsurance penalty provisions.
The Course of Construction insurance policies shall contain the following provisions:
1. The City shall be named as loss payee; and
2. The insurer shall waive all rights of subrogation against the City.
9. Hold Harmless. The Contractor will indemnify, defend with counsel selected by the City, save, keep, and hold harmless, the City and all officers, employees, and agents thereof from all damages, costs, or expenses, in law or in equity, that may at any time arise or be set up because of personal injury or damage to property sustained by any person or persons by reason of, or in the course of the performance of said work, or by reason of any infringement or alleged infringement of the patent rights of any person or persons, firm or corporation, in consequence of the use in, on, or about said work, of any article or material supplied or installed under this Contract. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Notwithstanding the above, the Contractor shall, wherever it is necessary, keep and maintain at his sole cost and expense during the course of his operations under this Contract such warnings, signs, and barriers as may be required to protect the public. The provisions of the preceding sentence shall not impose any liability upon the City and are for the express benefit of the general public.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
It is expressly understood that Contractor is an independent contractor and that its employees shall not be employees of or have any contractual relationship with the City. Contractor shall be responsible for the payment of all taxes, workers’ compensation insurance and unemployment insurance. Should contractor desire any insurance protection, the Contractor is to acquire such protection at its expense.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
10. Accident Prevention. Precaution shall be exercised at all times for protection of persons (including employees) and property. The safety provisions of applicable laws, building and construction codes shall be observed. Machinery, equipment, and other hazards shall be guarded or eliminated in accordance with the safety provisions of the Construction Safety Orders issued by the Industrial Accident Commission of the State of California.
BF-22
11. Payment. The City will make partial and final payment to the Contractor except that the City will retain five percent (5%) of the final payment amount until the expiration of thirty-five (35) days from the date of recording by City of the notice of acceptance of completion of all work covered by this Contract, at which time and not before, City shall pay to Contractor the remaining five percent (5%), less any previous payments and deductions provided for herein.
The closure date for the purpose of making monthly progress payment will be the last calendar day of that month. The Contractor may request in writing that such monthly closure date be changed.
The Engineer may approve such request when it is compatible with the City’s payment procedure.
Each month, the Contractor will submit its own invoice for work performed through the closure date and the Engineer will make an approximate measurement of the work performed through the closure date and as a basis for making monthly payments, estimate its value based on the Contract unit prices or as the Engineer deems appropriate. The City will endeavor to, not later than twenty (20) working days after receipt of the Contractor’s invoice, make partial payment to the Contractor, based on work performed and material incorporated in the project as of the closure date of the particular calendar month, providing that the Contractor’s invoice for the work performed agrees with the Engineer’s determination. If the Engineer’s determination differs from the Contractor’s invoice, the City will make payment to the Contractor for those items or portions of items not in dispute not later than payment would have been made had no dispute occurred. Within ten (10) calendar days after agreement on disputed work is achieved between the City and the Contractor, the City shall pay the Contractor for any additional monies due as a result of settling any dispute. When the work has been satisfactorily completed, the Engineer will determine the quantity of work performed and prepare the final estimate.
The payment of progress payments by the City shall not be construed as an absolute acceptance of the work done up to the time of such payments, but the entire work is to be subjected to the inspection and approval of the City and subject to whatever inspection and approval may be required by law.
It is further agreed by the Parties that before each payment is made as provided above, receipts and releases of liens of all kinds for all labor and materials and all other indebtedness connected with the work shall be presented to the City by the Contractor upon the request of the City.
12. Prevailing Wage. The statement of prevailing wages appearing in the General Prevailing Wage Rates is hereby specifically referred to and by this reference is made a part of this Contract. It is further expressly agreed by and between the Parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the terms of said proposal conflicting herewith.
13. Article VI. The improvements contemplated in the performance of this Contract is a FederalAid improvement over which the State of California shall exercise general supervision. The State of California therefore shall have the right to assume full and direct control over this Contract whenever the State of California, at its sole discretion, shall determine that its responsibility to the United States so requires. In such cases, the State Contract Act will govern.
BF-23
IN WITNESS WHEREOF, three (3) identical counterparts of this Contract, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Parties hereinabove named, on the day and year first herein written.
ATTEST:
CITY OF ATWATER, a Municipal Corporation
(Herein called Owner)
By: ________________________________________ By:_______________________________________ Kory J. Billings, City Clerk Chris Hoem, City Manager
APPROVED AS TO FORM: ______________________________________ (Here in called Contractor)
By:________________________________________ By:_______________________________________ Frank Splendorio, City Attorney Contractor licensed in accordance with an act providing for the registration of contractors.
ACCOUNT DATA: LICENSE NO. ______________________________ PROJECT NO. 24-07 TAXPAYER I.D. NO. ________________________ Contract No. ________________________________ VENDOR NO. ______________________________ Project Account No./Amount: ADDRESS:________________________________ _____________________ / $ _________________ PHONE:___________________________________ FAX: _____________________________________
EMAIL:___________________________________
By:__________________________________________ (SEAL)
Finance Director Verification
BF-24
SAMPLE FAITHFUL PERFORMANCE BOND
(Contract)
WHEREAS, the City of Atwater, State of California, and ____________________ , the Contractor, have entered into a contract to perform certain work as set forth in the contract for PROJECT NO. 24-07; and, WHEREAS, ___________________________________hereinafter designated as Principal, has agreed to install and complete said work.
NOW, THEREFORE, we the Principal and _______________, as Surety, are held and firmly bound unto the City of Atwater, hereinafter called "City" in the penal sum of $ _ , lawful money of the United States, for payment of which sum well and truly to be made, we bond ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns shall in all things stand to and abide by and well and truly keep and perform the covenants, conditions and provisions of said improvement requirements, and any lawful modification thereof, on their part; and such work is performed at the time and in the manner specified by the City, and shall indemnify and save harmless the City, its officers, agents and employees as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect. As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorneys' fees incurred by the City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed, or to the specifications accompanying such work shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the work or to the specifications.
IN WITNESS WHEREOF, this instrument has been duly executed by the Principal and Surety above named on _________________ .
By: _____________________________ By: _______________________________
PRINCIPAL SURETY
BF-25
SAMPLE LABORERS AND MATERIALMENS BOND
(Contract)
WHEREAS. the City of Atwater, State of California, and ____________________, the Contractor, have entered into a contract to perform certain work as set forth in the contract for PROJECT NO. 24-07; and, WHEREAS, ____________________________, hereinafter designated as Principal, has agreed to install I and complete said work; and,
WHEREAS, said Principal is required under the terms of the Contract Specifications to furnish a bond to secure the claims to which reference is made in Title 15 commencing with Section 3082 of Part 4 of Division 3 of the Civil Code of the State of California. Now, said Principal and the undersigned as Surety are held and firmly bound unto the City of Atwater, hereinafter called the City, and all contractors, subcontractors, laborers, materialsmen and other persons employed in the performance of the work and refereed to in the aforesaid Code of Civil Procedure in the sum of $ , lawful money of the United States, for materials furnished or labor thereon-of any kind or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that Surety will pay the same in an amount not exceeding the amount hereinabove set forth and also in case suit is brought upon this bond, will pay in addition to the face amount thereof costs and reasonable expenses and fees, including reasonable attorneys' fees incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 15 commencing with Section 3082 of Part 4 of Division 3 of the Civil Code so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void. Otherwise, it shall be and remain in full force and effect. The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said conditions or work shall in any manner affect its obligation on this bond, and it does hereby waive notice of any such change, extension, alteration or addition.
IN WITNESS WHEREOF this instrument has been duly executed by the Principal and Surety above named on _________________.
By: _____________________________ By: _______________________________
PRINCIPAL SURETY
ATTACHMENT 1:
PREVAILING WAGE RATES
FEDERAL MINIMUM WAGES MAY BE VIEWED AT THE FOLLOWING LINK:
https://sam.gov/content/wage-determinations
GENERAL PREVAILING WAGE RATE (CALIFORNIA) MAY BE VIEWED AT THE FOLLOWING LINK:
https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm
ATTACHMENT 2:
PLANS
CITY COUNCIL
AGENDA REPORT
MEETING
DATE:
April 14, 2025
TO: Mayor and City Council
FROM: Christopher Hoem, City Manager
PREPARED
BY:
Janell Martin, Assistant City Clerk/Records Coordinator SUBJECT: Letter Supporting an Application for Federal Funding to Develop and Construct a Hydrogen Fueling Station for MCAG-The BUS (City Manager Hoem)
RECOMMENDED COUNCIL ACTION
Authorize and direct Mayor Nelson to execute a letter of support, on behalf of the City of Atwater, regarding the Merced County Association of Governments (MCAG) The Bus submitting an application for federal funding to develop and construct a hydrogen fueling station at its operation and maintenance facility.
I. BACKGROUND/ANALYSIS:
Merced County Association of Governments (MCAG) The Bus is submitting an application for federal funding to develop and construct a hydrogen fueling station at its operation and maintenance facility. This project supports regional goals for cleaner transportation, reduced emissions, and long-term sustainability. The station would serve MCAG’s growing fleet of zero-emission buses and may also provide future opportunities for other public or private hydrogen vehicles in the region. The project represents a strong example of regional collaboration among local jurisdictions, transit agencies, and regional planners working together to support innovative infrastructure and climate goals. This coordinated effort positions Merced County as a leader in clean transit solutions and strengthens the region’s competitiveness for state and federal funding.
Staff recommends the City Council consider signing a letter of support to reinforce the City’s role in advancing clean energy, regional connectivity, and sustainable transportation infrastructure.
II. FISCAL IMPACTS:
The letter of support has no fiscal impact on the City of Atwater.
III. LEGAL REVIEW:
The item has been reviewer by the City Attorney's office.
CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Brian Raymond
John Cale Kalisa Rochester
Agenda Report - Letter Supporting an Application for Federal Funding to Develop and Construct a Hydrogen Fueling Station for MCAG-The BUS (City Manager Hoem) Page 2
IV. EXISTING POLICY:
N/A
V. ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
This item has been routed and reviewed by all relevant departments.
VII. PUBLIC PARTICIPATION:
The public will have an opportunity to speak prior to City Council action.
VIII. ENVIRONMENTAL REVIEW:
This item is not considered a "Project" under section 21065 of the Public Resources Code therefore is not subject to analysis under the California Environmental Quality Act (CEQA).
IX. STEPS FOLLOWING APPROVAL:
After approval and signature is obtained, the letter of support will be forwarded to MCAG.
Approved and submitted by:
Chris Hoem, City Manager
Attachments:
1. (City of Atwater) Letter of Support for MCAG Hydrogen Fueling Station for Bus Fleet
OFFICE OF THE CITY COUNCIL
1160 FIFTH STREET
ATWATER, CA 95301
(209) 357-6300
1 | P a g e
April 14, 2025
The Honorable Alex Padilla The Honorable Adam Schiff
U.S. Senate U.S. Senate
331 Hart Senate Office Building 112 Hart Senate office Building Washington, DC 20510 Washington, DC 20510
The Honorable Adam Gray
U.S. House of Representatives
1230 Longworth House Office Building
Washington, DC 20515
Re: Support for MCAG FY26 Community Project Funding/Congressionally Directed Spending – Hydrogen Fueling Station for Bus Fleet
Dear Senator Padilla, Senator Schiff, and Representative Gray, Please accept this letter as evidence of the City of Atwater’s strong support for the Transit Joint Powers Authority for Merced County’s (TJPA) application for Fiscal Year 2026 community project funding for the development and construction of a Hydrogen Fueling Station for The Bus. This project represents a critical step towards enhancing the sustainability and efficiency of the public transportation system in the Merced County region.
The proposed project aims to create hydrogen fueling infrastructure at TJPA’s existing operations and maintenance facility for use by The Bus’ fleet of vehicles. While battery electric buses (BEBs) currently dominate the transit vehicle market, it is essential for TJPA to adopt hydrogen fuel-cell technology, especially given the diverse and challenging physical environments in which the system operates.
Hydrogen fuel-cell electric buses (FCEBs) offer significant advantages over BEBs, including longer range capabilities and a faster fueling process, which is similar to refueling with other gaseous fuels like compressed natural gas. These benefits make FCEBs particularly well-suited for certain routes that BEBs may struggle to serve effectively. For instance, regional connections such as the ACE Bus Bridge and Amtrak Thru-way service would greatly benefit from the adoption of FCEB technology.
By supporting this project, TJPA is taking a proactive approach to developing the necessary infrastructure to accommodate and promote the acceptance of hydrogen fuel cell technology in the San Joaquin Valley. This forward-thinking initiative will ensure that FCEBs become a viable and sustainable option for TJPA and other regional transit agencies in the future, ultimately contributing to a cleaner and more efficient public transportation system.
2 | P a g e
The City of Atwater wholeheartedly endorses TJPA’s application for funding and urges you to consider the significant positive impact this project will have on our community and the environment. Thank you for your attention to this important matter.
Sincerely,
__________________________
Mike Nelson
Mayor, City of Atwater
CITY COUNCIL
AGENDA REPORT
MEETING
DATE:
April 14, 2025
TO: Mayor and City Council
FROM: Robert Ayuso, CAL FIRE-Battalion Chief, Richard McEachin, Police Chief
PREPARED
BY:
Robert Ayuso, CAL FIRE-Battalion Chief
SUBJECT: Adopting the City of Atwater Public Safety Master Plan (CAL Fire Battalion Chief Ayuso and Police Chief McEachin)
RECOMMENDED COUNCIL ACTION
Open the Public Hearing and take any testimony given;
Close the public hearing;
Motion to adopt Resolution No. 3527-25 approving the City of Atwater Public Safety Master Plan as prepared by Griffin Structures, Inc; or
Motion to approve staff's recommendation as presented.
I. BACKGROUND/ANALYSIS:
The City of Atwater is committed to maintaining a safe and secure community for its residents and visitors. To achieve this, a comprehensive, forward-thinking strategy is necessary to address the city’s public safety needs, both in the short and long term. As such, the development of a Public Safety Master Plan was initiated to assess current public safety conditions and establish a framework for enhancing public safety services across the city.
This Master Plan encompasses key aspects of emergency response, crime prevention, fire safety, community policing, disaster preparedness, and overall coordination between law enforcement and the fire department. It also considers demographic growth, the changing nature of crime, and the evolving needs of the community.
II. FISCAL IMPACTS:
The City Council adopted the Fiscal Year 2023/24 and 2024/25 budgets, which included a line item for the Public Safety Master Plan – Police and Fire (0004-1050-3030).
Payments totaling $125,000 for Fiscal Year 2023/24 and $65,800 for Fiscal Year 2024/25 have been made to Griffin Structures, Inc. for all services rendered. No
CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Brian Raymond
John Cale Kalisa Rochester
Agenda Report - Adopting the City of Atwater Public Safety Master Plan (CAL Fire Battalion Chief Ayuso and Police Chief McEachin) Page 2
additional fiscal impacts to the city.
This item has been reviewed by the Finance Director.
III. LEGAL REVIEW:
This item has been reviewed by the City Attorney's office.
IV. EXISTING POLICY:
This item is consistent with goal numbers one (1), two (2) and four (4) of the City's 2020-2025 Strategic Plan: to ensure the City's continued financial stability, to improve public safety and optimize organizational structure, respectively.
V. ALTERNATIVES:
The City Council may choose not to adopt the Public Safety Master Plan or request specific revisions to the plan. However, without the adoption of a comprehensive plan, Atwater may face challenges in addressing future public safety needs, as the current strategy may not adequately account for the city’s growth or evolving challenges.
VI. INTERDEPARTMENTAL COORDINATION:
The Fire and Police Departments will coordinate with the City Manager to execute all necessary documents.
VII. PUBLIC PARTICIPATION:
The public will have an opportunity to provide comments on this item prior to City Council action.
VIII. ENVIRONMENTAL REVIEW:
This item is not a “project” under the California Environmental Quality Act (CEQA) as this activity does not cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to Public Resources Code section 21065.
IX. STEPS FOLLOWING APPROVAL:
Following adoption, the City Clerk's office will finalize the Resolution and execute all necessary documentation.
Submitted by:
Agenda Report - Adopting the City of Atwater Public Safety Master Plan (CAL Fire Battalion Chief Ayuso and Police Chief McEachin) Page 3
Bobby Ayuso,CAL Fire Battalion Chief and Richard McEachin, Police Chief Approved by:
Chris Hoem, City Manager
Attachments:
1. Resolution No. XXXX-25 Adopts Public Safety Master Plan-c1
2. EXHIBIT "A" - Atwater Public Safety Master Plan Report
CITY COUNCIL
OF THE
CITY OF ATWATER
RESOLUTION NO. XXXX-25
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ATWATER SETTING THE ATWATER
PUBLIC SAFETY MASTER PLAN
WHEREAS, the City of Atwater has initiated a Citywide Public Safety Master Plan; and WHEREAS, the City of Atwater’s Public Safety Master Plan is adopted by resolution; and WHEREAS, Griffin Structures, Inc was awarded the contract; and WHEREAS, funds for the master plan have been appropriated in the fiscal year 2023- 2024 & 2024-2025 budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Atwater does hereby adopt the City of Atwater Public Safety Master Plan as follows:
A. All previous resolutions that set and/or amend the Atwater Public Safety Master Plan are hereby repealed and superseded by Resolution No. XXXX-25 B. The Atwater Public Safety Master Plan, attached hereto as EXHIBIT "A" and made a part of herein, is hereby approved.
C. The purpose of the Atwater Public Safety Master Plan will be to serve as a comprehensive framework to ensure the safety and well-being of our community by outlining the strategies, policies, and resources needed to address both current and future public safety needs.
D. Effective Date. The Atwater Public Safety Master Plan shall be effective upon adoption of this resolution.
Resolution No. XXXX-25 Page 2
The foregoing resolution is hereby adopted this14th day of April 2025.
AYES:
NOES:
ABSENT:
APPROVED:
________________________________
MIKE NELSON, MAYOR
ATTEST:
_______________________________
KORY J. BILLINGS, CITY CLERK
C I T Y O F AT W AT E R
Atwater Public Safety
Master Plan
F E B R U A R Y 1 4 , 2 0 2 5
TABLE OF CONTENTS
Acknowledgments 2
Executive Summary 3
Recommended Plans & Budget 6
Appendix 1A. Citygate Study - Fire Services Master Plan 15 Appendix 1B. Citygate Study - Police Services Master Plan 83 Appendix 2A. Space Program - Fire Station 41 108
Appendix 2B. Space Program - Fire Station 42 112
Appendix 2C. Space Program - Fire Station 43 116
Appendix 2D. Space Program - Police Department 120
Appendix 3. Detailed Project Budget 127
PUBLIC SAFETY NEEDS ASSESSMENT REPORT GRIFFIN STRUCTURES 1
ACKNOWLEDGMENTS GRIFFIN STRUCTURES 2
Griffin Structures
(Program & Construction
Manager)
Prime Consultant
• Dustin Alamo, Project Manager
• Ariana Ramzian, Program
Analyst
• Ryan Craven, Cost Estimator
Citygate Associates, LLC
(Operational Assessment)
• Stewart Gary, Public Safety
Principal
• Gary Elliott, Police Services
Specialist
COAR Design Group
(Project Architect)
• Jeff Katz, Principal
• Christie Jewett, Principal
• Courtney Sluder, Job Captain
Acknowledgments
We sincerely appreciate the City of Atwater, along with its Police Department and Fire Department / CAL FIRE, for the opportunity to contribute to this important project. We are especially grateful to those who provided valuable input and assistance throughout the process.
A special thank you to City Manager, Chris Hoem, and Assistant City Manager / Community Development Director, Greg Thompson, for their leadership, as well as the Atwater Police Department Command Staff— including former Chief Salvador, newly appointed Chief McEachin, and Lieutenant Novetzke—for their insight and collaboration.
We also extend our gratitude to the Atwater Fire Department / CAL FIRE Command Staff, including Battalion Chiefs Ayuso, Lopes, Pimentel, and Carvalho, for their clear guidance, timely responses, and unwavering support. Your collective efforts were instrumental in shaping this project, and we truly appreciate your partnership.
C O N SULTA NT TE A M
E x ecuti v e S ummary & K EY FINDINGS GRIFFIN STRUCTURES 3
PROJECT PROCESS
1. Data Collection & Facility Review
We began by reviewing building plans,
organizational charts, staffing lists, population
projects, service calls, crime statistics, response
times, and operational reports from both
departments.
• Fire Department: Analysis revealed that
the City’s two fire stations struggle to meet
demand, particularly as northwest Atwater
continues to develop. Fire Station 41 is aging
and does not meet modern seismic and safety
standards, requiring significant upgrades or
replacement.
• Police Department: The current police facility
is outdated, failing to meet modern essential
facility and ADA requirements. The 9-1-1
Communications Center was flagged for noncompliance with accessibility regulations, requiring urgent upgrades.
During our site walks, we captured detailed
documentation of existing conditions to better
understand how spaces are being used today and
how they can be optimized in the future.
2. Public Safety Gap Analysis
Our team conducted a summary-level gap analysis
to compare Atwater’s public safety programs,
staffing, and facilities with expected population
growth and industry best practices.
• Fire Department: Analysis indicated that
current response times are barely adequate
and will worsen without a third fire station.
The existing two-station model is insufficient,
particularly given anticipated 595 additional
emergency calls per year by 2032.
• Police Department: The officer-to-population
ratio (0.78 officers per 1,000 residents) is below
the state average, limiting the department’s
ability to respond to service demands. Evidence
storage is nearing capacity, and workspaces are
inadequate for modern policing.
See Appendix 1A/1B for a more in-depth analysis on each respective department.
3. Staffing & Operational Projections
To plan for long-term operational needs, we
interviewed department leadership and analyzed
staffing levels, response trends, and citywide
growth projections.
• Fire Department: Future staffing will require
an increase from six to twelve personnel per
shift across three stations to ensure adequate
response capabilities at full city buildout.
• Police Department: Future facility planning
must accommodate a growing force, expanded
dispatch services, and modernized workspaces.
Additional space for investigations, records, and
property storage is also needed.
We also explored regional collaborations for
Executive Summary & Key Findings
The City of Atwater hired our Team, Griffin Structures, to assess the current and future space needs for its Fire and Police Departments, ensuring facilities, staffing, and resources align with projected growth and evolving service demands. Our structured process included data collection, public safety gap analysis, staffing and space projections, conceptual design, and cost estimation. This report summarizes our findings and recommendations, integrating key insights from our Team providing the City with a Public Safety Master Plan.
E x ecuti v e S ummary & K EY FINDINGS GRIFFIN STRUCTURES 4 dispatch, forensic labs, and training as a potential
way to optimize funding and resource sharing.
4. Space Needs Assessment
Through focused workshops, we worked with
Battalion Chiefs, Police Command Staff, and
department staff to determine how space is
currently used and how future needs can be met.
Fire Department Facility Needs
Each fire station’s facility program was reviewed in
detail to ensure future functionality:
Fire Station 41 (Existing Facility - Central
Command)
• Requires updated administration offices, living
quarters, and conference space.
• Apparatus bay expansion needed to house five
drive-thru bays, supporting engine companies,
reserve engines, and utility vehicles.
• Improved fitness, decontamination, and
turnout gear storage needed for firefighter
health and efficiency.
Fire Station 42 (Existing Facility)
• Space upgrades required to accommodate
additional firefighter dormitories and
modernized living areas.
• Expansion of training and conference spaces to
support multi-agency collaboration.
• Apparatus bay and support functions require
enhanced SCBA storage, medical supply
storage, and a decontamination room.
Fire Station 43 (Proposed New Facility)
• Designed to accommodate a full three-shift
rotation of captains, engineers, and firefighters.
• Includes two drive-thru bays with future
capacity for additional emergency response
units.
• Features dedicated office space, dormitories,
and fitness/training areas for fire personnel
Police Department Facility Needs
• Administrative space for the Chief, Lieutenants,
and support staff is undersized, requiring larger
offices and conference areas.
• Patrol division requires additional briefing
rooms, holding cells, and secure evidence
storage to align with modern policing
demands.
• Dispatch center expansion is a priority,
increasing capacity from two to four
workstations to meet call volume growth.
• A larger locker room and fitness center are
necessary for physical readiness of officers.
• Property and evidence storage space is critically
limited, requiring expansion or relocation.
See Appendix 2A/2B/2C/2D for a more in-depth analysis
on each respective department.
5. Conceptual Design Development
Based on our findings, we developed multiple
planning options for each department, carefully
balancing immediate operational improvements
with long-term infrastructure needs. While our
initial concepts were guided by the programmatic
priorities identified in the space needs assessment,
we refined our approach to ensure that practical,
cost-effective solutions could be implemented
within the constraints of existing facilities and
budgetary realities. Our goal was to align strategic
planning with financial feasibility, delivering a
roadmap for both near-term enhancements and
future expansion. The options follow this section.
• Fire Department: A new (third) station in
northwest Atwater is essential, Fire Station 41
must be replaced or significantly remodeled,
and Fire Station 42 includes adding an
additional dorm to accommodate a larger shift.
• Police Department: A new police facility
is the preferred long-term solution.
However, if immediate replacement is not
feasible, a temporary remodel or relocation
to a repurposed commercial facility is
recommended.
6. Project Budgeting
Once design solutions were identified, cost
estimates were developed to support informed
decision-making. These estimates were based on
quantitative space requirements, existing building
conditions, and conceptual options, incorporating
local construction conditions and market trends.
The cost model accounted for total project costs,
including site preparation, construction, design,
management, fees, permits, and contingencies,
ensuring a comprehensive financial outlook.
Additionally, alternative material and design
options were evaluated to provide cost-saving
opportunities for the City.
Maintaining full operational capacity for the Police
Department was a key consideration, influencing
cost factors such as project timing and escalation.
By aligning financial feasibility with operational
needs, the estimates provide a clear roadmap for
implementation. The costs for each facility can be
found following the conceptual design options.
CONCLUSION & NEXT STEPS
Our analysis confirms the City of Atwater’s
current public safety facilities and staffing
levels are insufficient for future demand. Key
recommendations include:
Fire Department
• Replace Fire Station 41 and add a third fire
station (43) in northwest Atwater.
• Increase daily staffing from six to twelve
personnel to meet future service needs.
• Establish clear response time goals and
monitoring policies.
Police Department:
• Pursue ADA-compliant dispatch upgrades
immediately.
• Plan for a new police facility, with a short-term
option to remodel or relocate.
• Expand evidence storage, workspaces, and staff
facilities to support a growing force.
By implementing these recommendations, the City
of Atwater can enhance public safety operations,
improve response times, and ensure facilities are
designed to serve the community for decades to
come.
E x ecuti v e S ummary & K EY FINDINGS GRIFFIN STRUCTURES 5
5
),5(67$7,21
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6)
3$7,2
67$))3$5.,1*
67$))3$5.,1*
38%/,&
3$5.,1*
6(&85,7<*$7(
(175<
)/$*
75$16)250(5
*(1(5$725
75$6+
6,7(3/$1 1(:67$7,21
$7:$7(532/,&(),5(678'<
&21&(373/$16 11/25/24
CONCEPT SITE PLAN - NEW FIRE STATION 43
GRIFFIN STRUCTURES 6
Recommended Plans & Budget
FIRE STATION 41 RENO V A T ION —
E X ISTING
SCALE: 1/8" = 1'-0"
EXISTING FLOOR PLAN - STATION 41 RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 11/25/24
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 7
FIRE STATION 41 RENO V A T ION —
OPTION 1
DORM
120 SF
CAPT DORM
205 SF
CAPT RR
105 SF
RR/ SHOWER
90 SF
DORM
120 SF
DORM
120 SF DAY ROOM
325 SF
ENG/ FF OFFICE
164 SF
CAPTAIN'S OFFICE
152 SF
ADMIN ASSISTANT
OFFICE
147 SF
KITCHEN
350 SF
DINING
500 SF
VESTIBULE
OPEN OFFICE
160 SF
BATT. CHIEF
OFFICE
200 SF
FITNESS ROOM
800 SF
TURNOUTS
300 SF
FILE ROOM
110 SF
APPARATUS BAY
4,430 SF
UTILITIES
135 SF LOBBY
65 SF
PUBLIC RR
70 SF
ACC. RR/ SHOWER
110 SF
DORM
120 SF
LAUNDRY /
LINEN
80 SF
JAN/ UTILITIES
45 SF
POTENTIAL FITNESS
PATIO
CONFERENCE ROOM
320 SF
DECON
160 SF
COMPRESSOR
/ HOSE / ICE
150 SF
SCBA
110 SF
WORKSHOP
130 SF
LANDSCAPE
STOR.
90 SF
RR
65 SF
MED STOR.
80 SF
STORAGE
110 SF
SCALE: 1/8" = 1'-0"
OPTION 1 - STATION 41 RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 11/25/24
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 8
FIRE STATION 41 RENO V A T ION —
OPTION 2
LAUNDRY /
LINEN
80 SF
ENG/ FF OFFICE
275 SF
ADMIN ASSISTANT
OFFICE
150 SF
JAN/
UTILITIES
45 SF
FILE ROOM
100 SF
RR
65 SF
STOR.
45 SF
DORM
120 SF RR/ SHOWER
90 SF
RR/ SHOWER
110 SF
DORM
120 SF
DORM
120 SF
DORM
120 SF DAY ROOM
380 SF
KITCHEN
350 SF
DINING
490 SF
FITNESS ROOM
810 SF
VESTIBULE
TURNOUTS
300 SF
DECON
160 SF
RR
65 SF
COMPRESSOR
/ HOSE / ICE
140 SF
SCBA
120 SF
WORKSHOP
130 SF
LANDSCAPE
STOR.
80 SF
MED STOR.
80 SF
CAPTAIN'S
OFFICE
160 SF
BATT. CHIEF
OFFICE
200 SF
OPEN OFFICE
120 SF
UTILITIES
125 SF
LOBBY
100 SF
CONFERENCE ROOM
300 SF
STORAGE
40 SF
CAPT DORM
200 SF
CAPT RR
100 SF
APPARATUS BAY
5,430 SF
POTENTIAL FITNESS
PATIO
SCALE: 1/8" = 1'-0"
OPTION 2 - STATION 41 RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 11/25/24
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 9
FIRE STATION 42 RENO V A T ION —
E X ISTING
SCALE: 1/8" = 1'-0"
EXISTING FLOOR PLAN - STATION 42 RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 11/25/24
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 1 0
FIRE STATION 42 RENO V A T ION —
OPTION 1
CAPT DORM
145 SF
DORM
145 SF
FITNESS
400 SF
DORM
110 SF
OFFICE
130 SF
SHOWER/ RR
211 SF SHOWER/
RR
90 SF
DORM
110 SF
SCALE: 1/8" = 1'-0"
OPTION 1 - STATION 42 RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 11/25/24
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 11
FIRE STATION 42 RENO V A T ION —
OPTION 2
STORAGE
CAPT DORM
150 SF
CAPT. RR / SHOWER
ACC. RR/ 100 SF
SHOWER
100 SF
FITNESS
400 SF
OFFICE
220 SF
ACC. RR/
SHOWER
100 SF
DORM
145 SF
DORM
145 SF
DORM
145 SF
SCALE: 1/8" = 1'-0"
OPTION 2 - STATION 42 RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 11/25/24
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 12
FIRE STATION 43 NEW CONSTRUCTION —
SITE PLAN
5
),5(67$7,21
a
6)
3$7,2
67$))3$5.,1*
67$))3$5.,1*
38%/,&
3$5.,1*
6(&85,7<*$7(
(175<
)/$*
75$16)250(5
*(1(5$725
75$6+
6&$/(
6,7(3/$1 1(:67$7,21
$7:$7(532/,&(),5(678'<
&21&(373/$16 11/25/24
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 13
FIRE STATION 43 NEW CONSTRUCTION —
FLOOR PLAN
23%$77 /2%%<
&+,()2)),&(
&$37$,16
2)),&(
'523,1
2)),&(
55 55
/$81'5<
/,1(1-$1
.,7&+(1',1,1*
55 ))2)),&(
$33$5$786%$<
+26(
'(&21
6&%$
:25.6+23
'$<5220
),71(66
9(67,%8/(
78512876
55 0('6725
(/(&87,/,7,(6
),71(66
3$7,2
&$3755 &$37'250 '250 '250 '250
&200
9(67,%8/(
)5
+:+
$,5
3$7,2
6&$/(
)/2253/$1 1(:67$7,21
$7:$7(532/,&(),5(678'<
&21&(373/$16
11/25/24
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 14
POLICE DEPARTMENT RENO V A T ION —
SITE PLAN
BUILDING EXPANSION
(~4,100 SF)
EXISTING BUILDING
(~12,000 SF)
EXISTING COUNCIL
CHAMBERS
(~1,900 SF)
SALLY PORT
(~1,200 SF)
NEW ENTRY
NEW PARKING
( 6 SPOTS)
SCALE: 1" = 30'-0"
SITE PLAN - POLICE DEPARTMENT RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 01/30/25
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 15
POLICE DEPARTMENT RENO V A T ION —
E X ISTING
EXISTING PARKING
TO REMAIN
EXISTING PLAZA
TO REMAIN
SCALE: 3/32" = 1'-0"
EXISTING FLOOR PLAN - POLICE DEPARTMENT RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 01/30/25
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 1 6
POLICE DEPARTMENT RENO V A T ION —
OPTION 1
EXISTING PARKING
TO REMAIN
EXISTING PLAZA
TO REMAIN
ADMIN
OPERATIONS
SUPPORT SERVICES
COMMON AREAS
UTILITIES / RESTROOMS
EVIDENCE TECH
130 SF
LOCKER
ROOM
SHOWER
STAFF RR
111 SF
STORAGE
60 SF
HALL
EXECUTIVE
ASSISTANT
163 SF
LIEUTENANT
177 SF
CODE
ENFORCEMENT
390 SF OFFICE
130 SF
IT ROOM
CITY COUNCIL
COUNCIL CHAMBER TO
REMAIN
COUNCIL
CONFERENCE
340 SF
RECORDS
240 SF
SERVER
GEAR
STORAGE
BRIEFING ROOM
HOLDING CELL
AV
REPURPOSED ROOM NEW ROOM
DISPATCH
426 SF
DISPATCH
SUPERVISOR
173 SF
SERGEANT
290 SF
RECORDS
SUPERVISOR
150 SF
STAFF RR
60 SF
BREAK ROOM
220 SF
STAFF RR
60 SF
SCALE: 3/32" = 1'-0"
OPTION 1 - POLICE DEPARTMENT RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 02/05/25
RECOMMENDED PLANS & BUDGET
GRIFFIN STRUCTURES 17
POLICE DEPARTMENT RENO V A T ION —
OPTION 2
EXISTING PARKING
TO REMAIN
EXISTING PLAZA
TO REMAIN
STAFF RR
111 SF
QUIET ROOM
110 SF
LIEUTENANT
DETECTIVES
450 SF
CODE
ENFORCEMENT
450 SF
VOLUNTEERS OFFICE
IT ROOM
COUNCIL CHAMBER TO
REMAIN
COUNCIL
CONFERENCE
340 SF RECORDS
480 SF
RECORDS
MANAGER
150 SF
DISPATCH RR
60 SF
LUNCH ROOM / LOUNGE
600 SF
GYM
1,000 SF
WATER
FOUNTAIN
SWORN / RESERVE
LOCKERS
DAY USE
LOCKERS
TOILET/ LAV/
SHOWERS (3)
TOILET/ LAV
CHANGING (4)
GYM
STORAGE
POTENTIAL
PATIO
EVIDENCE BAG TAG &
SUPPORT AREAS
1,075 SF
DISPATCH
300 SF
ARMORY
175 SF
EVIDENCE
TECH
150 SF
K9 STORAGE
& BATTERY
PACKS
100 SF
DISPATCH
SUPPORT
225 SF
ENTRY VESTIBULE
JAN
50 SF
SERVER
GEAR
STORAGE
AV
CONFERENCE ROOM
W/ COFFEE BAR
258 SF
HOLDING CELL
INTERVIEW
100 SF
STORAGE
65 SF
REPORT WRITING & SCHOOL
RESOURCE OFFICER
290 SF
BRIEFING ROOM
DISPATCH
MANAGER
130 SF
ADMIN
OPERATIONS
SUPPORT SERVICES
COMMON AREAS
UTILITIES / RESTROOMS
CITY COUNCIL
REPURPOSED ROOM NEW ROOM
EXECUTIVE
ASSISTANT
130 SF
LIEUTENANT
177 SF
VOLUNTEERS OFFICE
130 SF
WORK ROOM
150 SF
SERGEANTS
OFFICE
370 SF
SCALE: 3/32" = 1'-0"
OPTION 2 - POLICE DEPARTMENT RENOVATION
ATWATER POLICE-FIRE STUDY
CONCEPT PLANS 01/30/25
RECOMMENDED PLANS & BUDGET
RECOMMENDED PLANS & BUDGET GRIFFIN STRUCTURES 18
Atwater Public Safety Master Plan
Conceptual Statement of Probable Cost
Fire Station 43
Option 1 Option 2 Option 1 Option 2 Option 1 Option 1 Option 2 1 CONSTRUCTION COSTS 8,013,000 8,528,000 1,447,000 2,143,000 17,679,000 3,853,000 13,946,000 Building Materials and Labor 6,976,200 7,441,280 1,242,930 1,864,395 9,712,500 3,171,000 11,508,000 Site Improvements 250,000 250,000 50,000 50,000 5,514,740 304,000 504,000 Escalation to Midpoint of Construction (varies) 786,478 837,096 154,320 228,496 2,452,244 378,209 1,934,451 2 GEOTECHNICAL 15,000 15,000 0 0 30,000 15,000 30,000
Soils Reports (Buildings, Parking Areas) 15,000 15,000 N/A N/A 30,000 15,000 30,000 Allowance 3 ENVIRONMENTAL 5,000 5,000 0 0 0 5,000 5,000
Environmental Impact Report (EIR) / CEQA N/A N/A N/A N/A N/A N/A N/A Site expected to be clear ACM/LBP Report 5,000 5,000 N/A N/A N/A 5,000 5,000 N/A
4 DEPUTY TESTING AND INSPECTION 50,000 50,000 10,000 10,000 270,000 60,000 210,000 Soils Testing (Deputy Inspections) 10,000 10,000 0 0 90,000 20,000 70,000 Allowance Materials Testing (Deputy Inspections) 40,000 40,000 10,000 10,000 180,000 40,000 140,000 Allowance 5 A/E SERVICES 810,000 860,000 150,000 220,000 1,770,000 390,000 1,400,000 Conceptual Design 810,000 860,000 150,000 220,000 1,770,000 390,000 1,400,000 Based on 10% fee Schematic Design Incl abv Incl abv Incl abv Incl abv Incl abv Incl abv Incl abv Design Development Incl abv Incl abv Incl abv Incl abv Incl abv Incl abv Incl abv Construction Administration Incl abv Incl abv Incl abv Incl abv Incl abv Incl abv Incl abv FF&E Procurement Incl abv Incl abv Incl abv Incl abv Incl abv Incl abv Incl abv 6 FIXTURES, FURNISHINGS, & EQUIPMENT (FF&E) 225,000 250,000 50,000 50,000 570,000 155,000 755,000 Buildings 120,000 130,000 20,000 20,000 460,000 150,000 330,000 Allowance of $50/SF Lockers 40,000 40,000 N/A N/A 40,000 N/A 150,000 Allowance Fitness Room Equipment 60,000 60,000 30,000 30,000 45,000 N/A 250,000 Allowance Site 5,000 20,000 N/A N/A 25,000 5,000 25,000 Allowance 7 TEMPORARY FACILITIES AND RELOCATION 0 0 0 0 0 0 0
Temporary Facilities N/A N/A N/A N/A N/A N/A N/A
Relocation Expenses N/A N/A N/A N/A N/A N/A N/A
8 ELECTRONIC SYSTEMS AND SPECIAL EQUIPMENT 320,000 340,000 60,000 80,000 700,000 160,000 560,000 Computers, Phones, Servers, Etc. N/A N/A N/A N/A N/A N/A N/A City to advise on requirement, if any AV Systems 160,000 170,000 30,000 40,000 350,000 80,000 280,000 Based on 2% of Construction Costs Security Equipment 160,000 170,000 30,000 40,000 350,000 80,000 280,000 Based on 2% of Construction Costs 9 PROGRAM & CONSTRUCTION MANAGEMENT 400,000 400,000 75,000 75,000 900,000 190,000 400,000 Overhead, Fee & Administration costs 400,000 400,000 75,000 75,000 900,000 190,000 400,000 Allowance 10 UTILITY COMPANY CONNECTION SERVICES AND FEES 25,000 25,000 10,000 2,500 100,000 10,000 50,000 Electric Service 5,000 5,000 2,500 2,500 20,000 2,500 10,000 Allowance Water Service 5,000 5,000 2,500 N/A 20,000 2,500 10,000 Allowance Sewer Service 5,000 5,000 2,500 N/A 20,000 2,500 10,000 Allowance Gas Service 5,000 5,000 2,500 N/A 20,000 2,500 10,000 Allowance Phone/Data/Cable Service 5,000 5,000 N/A N/A 20,000 N/A 10,000 Allowance 11 CITY OF ATWATER FEES AND ADMINISTRATION 0 0 0 0 0 0 0 Plan Check, Permit Fees, and Building Inspections N/A N/A N/A N/A N/A N/A N/A Assumes exempt from fees 12 CONTINGENCY: CITY OF ATWATER 1,696,000 1,803,000 307,000 451,000 1,985,000 820,000 1,566,000 Course of Construction Contingency 1,603,000 1,706,000 289,000 429,000 1,768,000 771,000 1,395,000 20% for renovation; 10% for new construction Soft Cost Contingency 93,000 97,000 18,000 22,000 217,000 49,000 171,000 5% Allowance on all Soft Costs TOTAL PROJECT COSTS $11,559,000 $12,276,000 $2,109,000 $3,031,500 $24,004,000 $5,658,000 $18,922,000 NOTES:
1. Construction costs are based on February 2025 values and include escalation depending on the start and duration of construction.
2. This Statement of Probable Cost is based on current level of documentation available which is a visual observation of current facilities. Estimates are developed on reasonable best efforts to assess geographic considerations, assumed building type, construction methods, current labor rates and material costs, and local market conditions to generate an opinion of possible project specific costs. Adjustments to this estimate could produce amendments to subsequent and future project budget updates based upon changes in project specific requirements, program refinement or unforeseen adjustments in local market conditions affecting both direct and indirect costs.
Component
Fire Station 41 Fire Station 42
Comment
Police Department
CONCEPTUAL STATEMENT OF PROBABLE COST
See Appendix 3 for the detailed project budget.
APPENDI X 1 A. CITYGATE STUDY - FIRE SER V I C ES MASTER PLAN GRIFFIN STRUCTURES 19 Appendix 1A.
Citygate Study
Fire Services Master Plan
CITY OF ATWATER, CA
FIRE SERVICES MASTER PLAN
JULY 15, 2024
600 COOLIDGE DRIVE, SUITE 150
FOLSOM, CA 95630
PHONE: (916) 458-5100
FAX: (916) 983-2090
WWW.CITYGATEASSOCIATES.COM
F I R E & E M S
F I R E & E M S
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City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Table of Contents page i
TABLE OF CONTENTS
Section Page
Executive Summary ..................................................................................................................................................... 1 Policy Choices Framework.............................................................................................................................. 1 Fire Service Deployment Summary................................................................................................................. 1 Staffing and Station Locations Summary ........................................................................................................ 2 Facility Summary............................................................................................................................................. 3 Findings and Recommendations...................................................................................................................... 3 Findings3
Recommendations............................................................................................................................. 4 Next Steps........................................................................................................................................................ 5 Near Term.......................................................................................................................................... 5 Longer Term...................................................................................................................................... 6 Section 1—Introduction and Background................................................................................................................. 7
1.1 Report Organization .......................................................................................................................... 7
1.1.1 Goals of the Report............................................................................................................. 8
1.1.2 Limitations of the Report.................................................................................................... 8
1.2 Project Approach and Scope of Work............................................................................................... 8
1.2.1 Project Approach and Research Methods........................................................................... 8
1.2.2 Project Scope of Work ........................................................................................................ 9
1.3 Service Area Overview ..................................................................................................................... 9
1.4 Fire Department Overview................................................................................................................ 9 Section 2—Standards of Coverage Assessment....................................................................................................... 11
2.1 Standards of Coverage Process Overview....................................................................................... 11
2.2 Current Deployment........................................................................................................................ 13
2.2.1 Response Time Measures and Goals ................................................................................ 14
2.3 Outcome Expectations..................................................................................................................... 15
2.4 Community Risk Assessment.......................................................................................................... 16
2.4.1 Risk Assessment Methodology......................................................................................... 17
2.4.2 Risk Assessment Summary............................................................................................... 19
2.4.3 Population and Housing Unit Growth Projections............................................................ 20
2.5 Critical Task Time Measures—What Must Be Done over What Time Frame to Achieve the Stated Outcome Expectation? .................................................................................................................... 21
2.5.1 Critical Firefighting Tasks................................................................................................ 22
2.5.2 Critical Medical Emergency Tasks................................................................................... 24
2.5.3 Critical Task Analysis and Effective Response Force (ERF) Size ................................... 25
2.6 Historical Incident Demand Analysis.............................................................................................. 26
2.6.1 Historical Response Time Measures................................................................................. 28
2.6.2 Incident Demand Projection ............................................................................................. 29
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Table of Contents page ii
2.7 Fire Station Facility and Headquarters Staff Review...................................................................... 30
2.7.1 Fire Administrative Personnel and Spaces Review .......................................................... 30
2.8 Fire Station Location Review.......................................................................................................... 31 Appendix A—Risk Assessment................................................................................................................................. 33 A.1 Community Risk Assessment.......................................................................................................... 33 A.1.1 Risk Assessment Methodology......................................................................................... 33 A.1.2 Risk Assessment Summary............................................................................................... 34 A.1.3 Values at Risk to Be Protected.......................................................................................... 34 A.1.4 Hazard Identification ........................................................................................................ 38 A.1.5 Probability of Occurrence ................................................................................................. 40 A.1.6 Impact Extent.................................................................................................................... 40 A.1.7 Impact Severity ................................................................................................................. 41 A.1.8 Overall Risk ...................................................................................................................... 43 A.1.9 Building Fire Risk............................................................................................................. 44 A.1.10 Vegetation Fire Risk ......................................................................................................... 46 A.1.11 Medical Emergency Risk.................................................................................................. 47 A.1.12 Hazardous Material Risk................................................................................................... 49 A.1.13 Technical Rescue Risk...................................................................................................... 50 Appendix B—Facility Assessment Worksheets....................................................................................................... 53 Table of Tables
Table 1—Standards of Coverage Process Elements....................................................................................................12 Table 2—Fire Service Deployment Paradigm............................................................................................................. 13 Table 3—Response Plan by Incident Type.................................................................................................................. 14 Table 4—Overall Risk by Hazard................................................................................................................................ 19 Table 5—First Alarm Residential Fire Critical Tasks (13 Personnel)......................................................................... 23 Table 6—Cardiac Arrest Critical Tasks – Engine and Ambulance (5 Personnel)....................................................... 24 Table 7—Emergency Incident Counts by Type (2023)............................................................................................... 27 Table 8—Overall Risk by Planning Zone.................................................................................................................... 34 Table 9—Key Demographic Data – Atwater............................................................................................................... 35 Table 10—Critical Facilities........................................................................................................................................ 37 Table 11—Probability of Occurrence Categories........................................................................................................ 40 Table 12—Impact Extent Categories........................................................................................................................... 41 Table 13—Impact Severity Categories........................................................................................................................ 42 Table 14—Overall Risk Categories – Negligible Impact Extent................................................................................. 43 Table 15—Overall Risk Categories – Limited Impact Extent..................................................................................... 43 Table 16—Overall Risk Categories – Significant Impact Extent................................................................................ 43 Table 17—Overall Risk Categories – Extensive Impact Extent.................................................................................. 44 Table 18—Building Fire Risk Assessment.................................................................................................................. 46 Table 19—Vegetation/Wildland Fire Risk Assessment .............................................................................................. 47 Table 20—Medical Emergency Risk Assessment....................................................................................................... 49
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Table of Contents page iii
Table 21—Hazardous Materials Risk Assessment...................................................................................................... 50 Table 22—Technical Rescue Risk Assessment........................................................................................................... 51 Table of Figures
Figure 1—Building Fire Progression Timeline............................................................................................................ 18 Figure 2—Survival Rate versus Time of Defibrillation............................................................................................... 19 Figure 3—Response Time to Incidents by Category (2023) ....................................................................................... 29 Figure 4—Commission on Fire Accreditation International Hazard Categories......................................................... 39 Figure 5—Building Fire Progression Timeline............................................................................................................ 45 Figure 6—Survival Rate versus Time to Defibrillation............................................................................................... 48
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City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Executive Summary page 1
EXECUTIVE SUMMARY
The City of Atwater (City) retained Citygate Associates, LLC (Citygate) to conduct a high-level Fire Services Master Plan update based on nationally recognized guidelines and best practices, federal and state mandates, and relevant local and regional operating procedures. This assessment is intended to evaluate the City’s current fire service staffing and response performance and recommend appropriate staffing, deployment, and fire stations adequacy as part of a Citywide Public Safety master plan.
This planning effort reviews the firefighting and emergency medical service resources to best protect the values at risk within the City’s service area from fire and non-fire hazards. The master plan is intended to provide recommendations for potential future improvement of services and incorporate relevant data analysis and benchmarking to recommended best practice standards and City-established performance goals.
This report is presented in multiple parts, including this Executive Summary; study introduction and background information; the detailed Standards of Coverage (SOC) assessment supported by response statistics; all findings and recommendations; next steps; and a community risk assessment (Appendix A). Overall, there are 9 key findings and 6 actionable recommendations.
POLICY CHOICES FRAMEWORK
There are no mandatory federal or state regulations directing the level of fire service staffing, response times, or outcomes. If services are provided, however, local, state, and federal regulations must be followed to ensure the safety of the public and the personnel providing the services. The level of service provided, and any resultant cost, is a local policy choice. Thus, there is often a constructive tension between the desired level of fire service and the level that can be funded, and many communities may not have the level of fire services they desire.
The City’s previous Fire Services Master Plan was delivered in 2008 and was also conducted by Citygate Associates.
FIRE SERVICE DEPLOYMENT SUMMARY
Fire service deployment, simply summarized, is about the speed and weight of response.
Speed refers to initial response resources—typically engines, squads, or ambulances— strategically deployed across a jurisdiction within a specified time interval to mitigate routine-tomoderate emergencies to achieve desired outcomes.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Table of Contents page 2
Weight refers to multiple-unit responses for more serious emergencies such as building fires, multiple-patient medical emergencies, vehicle collisions with extrication required, or technical rescue incidents where enough firefighters must be assembled within a time interval to safely control the emergency and prevent it from escalating into an even more serious event.
Adequate incident response is not defined by the number of physical apparatuses responding to a particular emergency; rather, it is defined as the appropriate number of firefighters with the right training and equipment to safely mitigate the emergency. Within the fire service deployment process, positive outcomes are the goal. From that goal, staffing and travel time can be calculated to determine appropriate fire station spacing (distribution and concentration). Serious medical emergencies and building fires have the most severe time constraints.
Even where state or local fire codes require fire sprinklers in residential dwellings, it will be several decades before enough homes within the City’s service area are remodeled or replaced with automatic fire sprinklers. If desired outcomes include confining fire damage to only part of the inside of an affected building or minimizing permanent impairment or death resulting from a medical emergency, then the City will need a response performance that is consistent with a best practices-based recommendation of first-due unit arrival within 7:30–8:30 minutes of a 9-1-1 dispatch notification.
STAFFING AND STATION LOCATIONS SUMMARY
The existing staff complement of six personnel on duty, plus one command Chief Officer , does not provide a minimally sufficient weight of response to complete the critical tasks necessary to safely resolve even a moderately complex incident, let alone a more serious event such as a building fire, multiple-patient EMS emergency, vehicle collision with extrication required, or technical rescue. Given the travel distance and low staffing, mutual aid units are needed to achieve a barely adequate acceptable weight of response. Additionally, there is the possibility of some County Fire Station closures in the summer of 2024 as well.
With the exception of its west by northwest sides, the City's growth is constrained by neighboring jurisdictions. This area, particularly with recent annexations, has extended well beyond the reasonable reach of 1.5 miles or a 5:00-minute travel time from either existing fire station.
As substantial growth occurs, Citygate recommends the City add a third fire station with one three‑person crew in the northwest area of the City. This would increase the number of fire station personnel on duty to nine, providing capacity to complete at least the key critical tasks related to serious and simultaneous emergencies in sufficient time.
As the City approaches its final buildout size sometime in the late 2030s, the City should add a fourth firefighter to each of the three crews, raising Citywide staffing to 12 and decreasing dependence on mutual aid.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Executive Summary page 3
FACILITY SUMMARY
Fire Station 41, at 699 Broadway Avenue in the western core area of the City, was the City’s first fire station. Station 41 is large in size, but it is also 42 years old. Most of its square footage is apparatus parking bays which allows for ample indoor equipment storage. The station was built in the era of volunteers and did not provide for administrative spaces or overnight on-duty firefighters. Over the decades, modest remodels have expanded the office and crew living quarters sections. Given its age, the station was built long before the California Essential Facilities Act required seismic hardening and other regulatory bodies required health and safety standards for fire stations to protect personnel.
Fire Station 42, at 2006 Avenue Two, is in the southeastern side of the City. It houses the City’s most recently added second fire crew of three personnel. The building is only 18 years old and meets some seismic, essential facility, and firefighter safety standards. It contains office and living spaces for the on-duty crew and serves as the City’s Emergency Operations Center (EOC).
In summary, Fire Station 41 is approaching the end of its useful life and replacement with a modern facility should be considered by the City. In the near term, one apparatus bay can be repurposed to increase administrative spaces. Fire Station 42 is adequate and will require repairs as it ages.
FINDINGS AND RECOMMENDATIONS
The following are all findings and recommendations from this assessment.
Findings
Finding #1: Currently, the City is not annually reporting response time measures (either average or percent of goal) and does not have a response time policy that has been adopted by City Council.
Finding #2: For purposes of projecting future Fire Department incident demand, Citygate will use a resident per 1,000 population incident demand rate of 1.49 percent.
Finding #3: The City’s two fire crews could both be responding to incidents during peakdemand daylight hours and, in total, are insufficient to handle a serious fire without mutual aid.
Finding #4: The current fire unit response times are barely adequate for the existing City; however, ensuring response time coverage to the built-out City will require a minimum of three fire stations.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Table of Contents page 4
Finding #5: By 2032, modest population growth and the resulting increase of approximately 595 annual emergency incidents will exacerbate the need for a third fire station.
Finding #6: Due to its age, Station 41 does not meet legacy or current seismic and essential facility safety standards. Replacement options should be considered for this facility and, as an interim step, key renovations should be implemented to address administrative needs.
Finding #7: Until Station 41 is replaced, one apparatus bay adjacent to the office/crew spaces could be remodeled for administrative office space.
Finding #8: To maintain response times as the City grows to the northwest, a third fire station and crew should be added.
Finding #9: As fire stations are replaced, added, or remodeled, fire crew spaces should be designed to support four firefighters on duty. This would be closer to City buildout, needing 12 firefighters per day.
Recommendations
Recommendation #1: Adopt Response Goal Policies: The City should adopt response performance measures to aid deployment planning and monitor response performance. The measures of time should be designed to deliver outcomes that will save EMS patients, when possible, upon arrival and prevent minor fires from escalating into more serious situations. With this is mind, Citygate recommends the following measures.
1.1 First-Due Unit: To treat pre-hospital medical emergencies and control small fires, the first-due unit should arrive within 8:00 minutes, 90 percent of the time, from receipt of the 9-1-1 call at CAL FIRE dispatch to incidents within the City’s service area. This equates to 1:00 minute for call processing / dispatch, 2:00 minutes for crew turnout, and 5:00 minutes for travel.
1.2 Multiple-Unit Effective Response Force for Serious Emergencies:
To confine building fires near the room or rooms of origin, keep vegetation fires under one acre in size, and treat multiple medical patients at a single incident, a multiple-unit ERF of at least 16 personnel, including at least 1 Chief Officer, should arrive as soon as possible in the City from the time of call receipt at the CAL FIRE dispatch center.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Executive Summary page 5
1.3 Hazardous Materials Response: To protect the City’s service area from hazards associated with uncontrolled release of hazardous and toxic materials, the fundamental mission of the City’s response is to isolate the hazard, deny entry into the hazard zone, and minimize impacts on the community. This can be achieved with a first-due total response time of 8:00 minutes or less within the service area to provide initial hazard evaluation and mitigation actions. After the initial evaluation is completed, a determination can be made whether to request additional resources to mitigate the hazard.
1.4 Technical Rescue: To respond to technical rescue emergencies as efficiently and effectively as possible with enough trained personnel to facilitate a successful rescue, a first-due total response time of 8:00 minutes or less within the service area is required to evaluate the situation and initiate rescue actions. Additional resources should assemble as soon as possible to safely complete rescue/extrication and delivery of the victim to the appropriate emergency medical care facility.
Recommendation #2: Remodel Fire Station 41 to provide more administrative space during the five years it could take to replace the entire station.
Recommendation #3: Fire Station 41 should be completely replaced.
Recommendation #4: A third fire station will be needed in the north to northwest area of the City once annexations and development patterns are approved.
Recommendation #5: As the pace of new growth exceeds the capacity of the single Fire Marshal, add one Fire Inspector.
Recommendation #6: As the City approaches buildout, add a fourth firefighter to each of the three fire crews, increasing the number of on-duty fire personnel to 12 per day.
NEXT STEPS
Near Term
Review and consider the content, findings, and recommendations of this report. Adopt response performance goals as recommended.
Develop a facilities plan to remodel Station 41 for administrative space.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Table of Contents page 6
Longer Term
Seek capital funding to completely replace Station 41. As growth and annexations become approved, site, construct, and staff a third fire station in the northwest area of the City.
Add a Fire Inspector position as workloads increase beyond what can be managed by one Fire Marshal.
Monitor response performance against adopted goals.
As the City approaches buildout, increase daily staffing in the three fire stations from nine to twelve per day by adding a fourth firefighter to each of the three fire crews.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 1—Introduction and Background page 7
SECTION 1—INTRODUCTION AND BACKGROUND
The City of Atwater (City) retained Citygate Associates, LLC (Citygate) to conduct a high-level Fire Services Master Plan update based on nationally recognized guidelines and best practices, federal and state mandates, and relevant local and regional operating procedures. This assessment is intended to evaluate the City’s current fire service staffing and response performance and recommend appropriate staffing and deployment of firefighting and emergency medical service resources to best protect the values at risk within the City’s service area from fire and non-fire hazards.
Citygate’s Work Plan reflects Citygate’s Project Team members’ experience in fire administration and deployment. Citygate utilizes various National Fire Protection Association (NFPA) and Insurance Services Office (ISO) publications as best practice guidelines, along with the selfassessment criteria of the Commission on Fire Accreditation International (CFAI). This is a systems-based approach using local risk and demographics to determine the level of protection best fitting the City’s needs.
1.1 REPORT ORGANIZATION
This report is organized into the following sections.
EXECUTIVE
SUMMARY
A summary of current services and significant challenges, including all findings and recommendations.
SECTION 1
Introduction and Background: An introduction to the study and background information about the City.
SECTION 2
Standards of Coverage (SOC) Assessment: An overview of the SOC process and detailed analysis of the City’s existing deployment model, emergency outcome expectations, community risk assessment summary, staffing needed for different emergencies (critical tasks), reliability and historical response measures effectiveness, and a concluding overall deployment evaluation.
APPENDIX
A
Community Risk Assessment: A comprehensive assessment of the values at risk to be protected within the City service area and evaluation of the fire and non-fire hazards likely to impact the service area as related to services provided by the City.
APPENDIX
B
Fire Station Physical Assessment: A detailed Facilities Assessment of the conditions of the City’s fire stations to meet building, safety, and functional requirements.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 1—Introduction and Background page 8
1.1.1 Goals of the Report
This report cites findings and makes recommendations, as appropriate, related to each finding.
Throughout the report, findings and recommendations are sequentially numbered.
This document provides technical information about how fire services are provided and legally regulated and how the City is currently providing fire and first responder emergency medical services (EMS). This information is presented in the form of recommendations and policy choices for the City to consider.
The outcome is a robust technical foundation that enables City leadership to comprehensively assess the pros and cons of available options in service provision. This includes determining the desired level of outcomes and associated expenses.
1.1.2 Limitations of the Report
There are no federal or state regulations mandating the level of fire service staffing, response performance, or outcomes. During the public policy process, every community or jurisdiction is tasked with comprehending local fire and non-fire risks, as well as its capacity to finance fire services. Subsequently, it can then select its desired level of services accordingly. If fire services are provided at all, federal and state regulations specify how to safely provide them, both for the public and the personnel providing services.
While this report and technical explanation can provide a framework for the discussion of the City’s fire and emergency medical services, neither this report nor the Citygate team can make the final decisions or cost out every possible alternative in detail. Once final policy choices receive City Council direction, City staff can conduct any final cost and fiscal analyses as typically completed in the City’s normal budget preparation process.
1.2 PROJECT APPROACH AND SCOPE OF WORK
1.2.1 Project Approach and Research Methods
Citygate utilized multiple sources to gather, understand, and model information about the City and its Fire Department. Citygate requested a substantial amount of relevant background data and information to better understand current service levels, the history of service level decisions, and other prior studies.
In virtual meetings, Citygate performed focused interviews of the Department’s project team members and other project stakeholders. Citygate reviewed demographic information about the service area, including the potential for future growth and development. Citygate also obtained response data from which to model current and projected fire service deployment, with the goal to
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 1—Introduction and Background page 9
identify the location(s) of station(s) and crew quantities needed to best serve the service area as it currently exists and facilitate future deployment planning.
Once Citygate gained an understanding of the City’s service area and its fire and non-fire risks, Citygate developed a model for fire services that was tested against prior response data to ensure an appropriate fit. Citygate also considered future City growth and service demand to address both current and longer-range needs. The result is a framework for maintaining or enhancing City services while meeting reasonable community expectations and fiscal realities.
1.2.2 Project Scope of Work
Citygate’s approach to this assessment involved:
Reviewing data and information provided by the Department and conducting listening sessions with designated project stakeholders. Reviewing the Department’s current incident demand workloads. Identifying and evaluating future City service area population and related development growth.
Recommending appropriate response performance goals.
1.3 SERVICE AREA OVERVIEW
The City of Atwater, on State Route 99 in Merced County, is about 8 miles west-northwest of Merced, the County seat. The City is approximately 6.57 square miles in size. It includes Castle Air Museum but does not include the former Castle Air Force Base, now repurposed as Castle Airport on the northeast side of the City. The City is governed by a five-member City Council using the City Manager form of government. The City’s adopted General Fund budget for 2023/2024 is $22.3 million dollars.
1.4 FIRE DEPARTMENT OVERVIEW
The City contracts with the California Department of Forestry and Fire Protection (CAL FIRE) for its fire response staffing and administration services with the City retaining ownership of the physical assets used to provide those services.
The Department’s service capacity for fire and non-fire risk consists of six personnel on duty daily staffing two engines or one engine and one ladder truck, 1 plus a Battalion Chief, operating from
the Department’s two fire stations. Full-time staffing is augmented by a shrinking cadre of eight 1 One crew cross-staffs either an engine or ladder truck depending on the type of incident.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 1—Introduction and Background page 10
reserve firefighters who are each required to work a minimum of 36 hours per month, including one 24-hour shift and one 12-hour shift. Most of the reserve firefighters are also seasonal firefighters for CAL FIRE during the summer/fall months. Thus, they are not available to the City as reserve firefighters during that period annually.
All response personnel are trained to either the Emergency Medical Technician (EMT) level, capable of providing Basic Life Support (BLS) pre-hospital emergency medical care, or the Public Safety First Aid (PSFA) level. Ground paramedic ambulance service is provided by Riggs Ambulance, a private-sector ambulance provider under an exclusive operating area contract administered by the Merced County Emergency Medical Services Agency.
Response personnel are also trained to the U.S. Department of Transportation Hazardous Material First Responder Operational (FRO) level to provide initial hazardous material incident assessment, hazard isolation, and support the regional hazardous material technical response team from Merced County Fire Station 61 southeast of the City.
All response personnel are further trained to the Confined Space Awareness level as required by OSHA. Additional technical rescue capability is available through mutual aid from Merced County Fire Station 71 in Los Banos.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 11
SECTION 2—STANDARDS OF COVERAGE ASSESSMENT
This section provides a detailed assessment of the City’s current ability to deploy and mitigate emergency hazards within its service area. The response analysis uses prior response statistics to help the Department and the community understand the capabilities and limitations of the current response system.
2.1 STANDARDS OF COVERAGE PROCESS OVERVIEW
The core methodology used by Citygate in the scope of its deployment analysis work is Standards of Cover, fifth and sixth editions, which is a systems-based approach to fire department deployment published by the CFAI. This approach uses local risk and demographics to determine the level of protection best fitting a community’s needs.
The SOC method evaluates deployment as part of a fire agency’s selfassessment process. This approach uses risk and community outcome expectations to help elected officials make informed decisions regarding fire and EMS first responder deployment levels. Citygate has adopted this methodology as a comprehensive tool to evaluate fire station locations and staffing levels. Depending on the needs of the assessment, the depth of the components may vary.
Such a systems-based approach to deployment, rather than a one-size-fits-all prescriptive formula, allows for local determination. In this comprehensive approach, an agency can match local needs (risks and expectations) with the costs of various levels of service. In an informed public policy discussion, a governing board “purchases” the fire and emergency medical service levels the community needs and can afford.
While working with multiple components to conduct a deployment analysis is admittedly more work, it yields a much better result than using only a singular component. For instance, if only travel time is considered and frequency of multiple calls is not, the analysis could miss overworked companies. If a risk assessment for deployment is not considered and deployment is based only on travel time, a community could under-deploy to incidents.
The following table describes the eight elements of the SOC process.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 12
Table 1—Standards of Coverage Process Elements
SOC Element Description
1 Existing Deployment Describing the current deployment model and response performance goals the agency has in place today.
2 Community Outcome
Expectations
Reviewing the expectations of the community for responses to emergencies.
3 Community Risk Assessment
Identifying and quantifying the assets at risk to fire and nonfire hazards likely to impact the community. (For this report, see Appendix A—Community Risk Assessment.)
4 Critical Task Analysis Reviewing the tasks that must be performed and the personnel required to deliver the stated outcome expectation. 5 Distribution Analysis Reviewing the spacing of first-due response resources (typically engines) to control routine emergencies.
6 Concentration Analysis
Reviewing the spacing of fire stations so that more complex emergencies can receive sufficient resources and personnel in a timely manner (First Alarm Assignment or ERF).
7 Reliability and Historical
Response Effectiveness Analysis
Using prior response statistics to determine the percent of compliance the existing system delivers.
8 Overall Evaluation Proposing Standard of Coverage statements by risk type, as necessary.
Source: CFAI, Standards of Cover, Fifth Edition
Simply summarized, fire service deployment is about the speed and weight of the response.
Speed refers to initial response (first-due), all-risk intervention resources (e.g., engines, ladder trucks, squads, or ambulances) strategically deployed across a jurisdiction for response to emergencies within a specified time interval to control routine-to-moderate emergencies to achieve desired outcomes and prevent the incident from escalating to greater size or severity.
Weight refers to multiple-unit responses for more serious emergencies, such as building fires, multiple-patient medical emergencies, vehicle collisions with extrication required, or technical rescue incidents where enough firefighters must be assembled within a reasonable time interval to safely control the emergency and prevent it from escalating into a more serious event and achieve desired outcomes.
The following table illustrates this deployment paradigm.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 13
Table 2—Fire Service Deployment Paradigm
Element Description Purpose
Speed of Response
Travel time of first-due, all-risk
intervention units strategically
located across a jurisdiction.
To control routine-to-moderate
emergencies to achieve desired
outcomes and prevent the incident
from escalating in size or complexity.
Weight of Response
Number of firefighters in a multipleunit response for serious emergencies.
To assemble enough firefighters
within a reasonable time frame to
safely control a more complex
emergency without escalation and
achieve desired outcomes.
Thus, smaller fires and less complex emergencies require a single-unit or two-unit response (fully staffed engine or specialty resource) within a relatively short response time. Larger or more complex incidents require more units and personnel to control. In either case, if the crews arrive too late or the total number of personnel is too few for the emergency, they are drawn into an escalating and more dangerous situation.
The science of fire crew deployment is to spread crews out across a community or jurisdiction for quick response to keep emergencies small with positive outcomes without spreading resources so far apart that they cannot assemble quickly enough to effectively control more serious emergencies.
2.2 CURRENT DEPLOYMENT
The City’s contract with CAL FIRE provides fire
suppression, first responder pre-hospital emergency
medical, and initial hazardous material release and rescue services. Given these hazards, the City utilizes a tiered response plan calling for different types and numbers of resources depending on incident/hazard type. The CAL
FIRE dispatch system selects and dispatches the most appropriate resource types pursuant to the City’s response plan, as shown in the following table.
SOC ELEMENT 1 OF 8
EXISTING DEPLOYMENT
POLICIES
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 14
Table 3—Response Plan by Incident Type
Incident Type Resources Dispatched Total
Personnel1
EMS 1 Engine or Ladder (2) and private Ambulance (2) 5
Vehicle Accident Engine, Truck, Ambulance (Chief only with entrapment) 8 or 9 Vehicle Fire – Passenger Engine, Truck 6
Building Fire – Residential 1 Engine, 1 Ladder, Chief Officer 1 – Mutual Aid Engines
7 2
Vegetation Fire 2 Engines 6
Hazardous Material Release Engine
Regional Hazardous Materials Team as/if needed
3 Varies
1 City plus mutual aid resources
2.2.1 Response Time Measures and Goals
Nationally recognized standards and best practices suggest using several incremental measurements to define response time. Ideally, the clock starts when the CAL FIRE Unit Emergency Communications Center (ECC) dispatcher receives the emergency call. For Atwater, the response time clock starts when the ECC receives the 9-1-1 call into its computer-aided dispatch (CAD) system. Response time increments include ECC call processing / dispatch, crew response unit boarding (commonly referred to as crew turnout), and actual drive (travel) time.
Response performance best practices include specific time goals for each of these three increments which, when combined, equal total response time, also known as or call-to-arrival time. Call-toarrival time is a fire agency’s true customer service metric. Response performance goals should also address response performance to other risks within the service area, such as hazardous materials and technical rescue, as recommended by the CFAI.
Currently, NFPA Standard 1710, a recommended deployment standard for career fire departments in urban/suburban areas, recommends initial (first-due) intervention unit arrival within a 4:00- minute travel time and arrival of all resources comprising the multiple-unit First Alarm within 8:00 minutes’ travel, all at 90 percent or better reliability.2 If the travel time measures recommended by the NFPA (and Citygate) are added to dispatch processing and crew turnout times recommended by Citygate and best practices, then a realistic 2 Source: NFPA 1710 – Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments (2020 Edition).
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 15
90 percent first-unit total response time goal for urban/suburban response zones is 7:30 minutes from when the ECC receives the call. This includes 1:30 minutes for call processing / dispatch, 2:00 minutes for crew turnout, and 4:00 minutes for travel. For the City, Citygate considers a realistic 90 percent first-unit total response time goal to be 8:30 minutes, which includes 1:30 minutes call processing / dispatch, 2:00 minutes crew turnout, and 5:00 minutes travel.
2.3 OUTCOME EXPECTATIONS
The SOC process begins by reviewing existing emergency
services outcome expectations. This includes determining for what purpose the response system exists and whether the governing body has adopted any response performance
measures. If it has, the time measures used must be
understood and sound data must be available to evaluate performance.
Current national best practice is to measure percent completion of a goal (e.g., 90 percent of responses) instead of an average measure. Mathematically, this is called a fractile measure.3 Measuring the average only identifies the central or middle point of response time performance for all calls for service in the data set. Using an average makes it impossible to know how many incidents had response times that were far above or just above the average.
More importantly, within the SOC process, positive outcomes are the goal. From that goal, crew size and response time can be calculated to allow appropriate fire station spacing (distribution and concentration). Emergency medical incidents include situations with the most severe time constraints. The human brain can only survive 4:00 to 6:00 minutes without oxygen. Cardiac arrest and other events can cause oxygen deprivation to the brain. While cardiac arrests make up a small percentage, drowning, choking, trauma constrictions, or other similar events can have the same effect. In a building fire, a small incipient fire can grow to involve the entire room in a 3:00 to 5:00-minute time frame. If fire service response is to achieve positive outcomes in severe emergency medical situations and incipient fire situations, all responding crews must arrive, assess the situation, and deploy effective measures before brain death occurs or the fire spreads beyond the room of origin.
Thus, from the time the 9-1-1 call is received by the dispatch center, an effective deployment system is beginning to manage the problem within a 7:00 to 8:00-minute total response time. This is right at the point that brain death is becoming irreversible, and the fire has grown to the point of 3 A fractile is that point below which a stated fraction of the values lie. The fraction is often given in percent; the term percentile may then be used.
SOC ELEMENT 2 OF 8
COMMUNITY OUTCOME
EXPECTATIONS
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 16
leaving the room of origin and becoming very serious. Thus, the City needs a first-due response goal that is within a range to give hope for a positive outcome.
It is important to note that the fire or medical emergency continues to deteriorate from the time of inception, not from the time the fire engine starts to drive the response route. Ideally, the emergency is noticed immediately, and the 9-1-1 system is activated promptly. In the best of circumstances, this step of awareness—calling 9-1-1 and giving the dispatcher accurate information—takes 1:00 minute. Crew notification and travel time take additional minutes. Upon arrival, the crew must approach the injured party or emergency, assess the situation, and appropriately deploy its skills and tools. Even in easy-to-access situations, this step can take 2:00 minutes or more. This time frame may be increased considerably due to long driveways, apartment buildings with limited access, multiple-story buildings or office complexes, or shopping centers.
Unfortunately, there are times when the emergency has become too severe, even before the 9-1-1 notification or fire department response, for the responding crew to reverse. However, when an appropriate response time policy is combined with a well-designed deployment system, then only anomalies like bad weather, poor traffic conditions, or multiple emergencies slow down the response system. Consequently, a properly designed system will give the public hope of a positive outcome for their tax dollar expenditure.
Finding #1: Currently, the City is not annually reporting response time measures (either average or percent of goal) and does not have a response time policy that has been adopted by City Council.
2.4 COMMUNITY RISK ASSESSMENT
The third element of the SOC process is a community risk assessment. Within the context of an SOC study, the
objectives of a community risk assessment are to:
Identify the values at risk to be protected within the community or service area.
Identify the specific hazards with the potential to adversely impact the community or service area.
Quantify the overall risk associated with each hazard. Establish a foundation for current/future deployment decisions and riskreduction/hazard mitigation planning and evaluation.
A hazard is broadly defined as a situation or condition that can cause or contribute to harm.
Examples include fire, medical emergency, vehicle collision, earthquake, flood, etc. Risk is SOC ELEMENT 3 OF 8
COMMUNITY RISK
ASSESSMENT
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Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 17
broadly defined as the probability of hazard occurrence in combination with the likely severity of resultant impacts to people, property, the environment, and the community.
2.4.1 Risk Assessment Methodology
The methodology employed by Citygate to assess community risks as an integral element of an SOC study incorporates the following elements:
Identification of geographic planning sub-zones (risk planning zones) appropriate to the community or jurisdiction.
Identification and quantification, to the extent data is available, of the values at risk to various hazards within the community or service area. Identification of the fire and non-fire hazards to be evaluated. Determination of the probability of occurrence for each identified hazard over the ensuing 12 months.
Determination of probable impact severity of a hazard occurrence by risk planning zone.
Determination of overall risk by hazard and risk planning zone.
One of the primary hazards in any community is building fire. Building fire risk factors include building density, size, age, occupancy, and construction materials and methods, as well as the number of stories, the required fire flow, the proximity to other buildings, built-in fire protection/alarm systems, an available fire suppression water supply, building fire service capacity, fire suppression resource deployment (distribution/concentration), staffing, and response time.
The following figure illustrates the building fire progression timeline and shows that flashover, which is the point at which the entire room erupts into fire after all the combustible objects in that room reach their ignition temperature, can occur as early as 3:00 to 5:00 minutes from the initial ignition. Human survival in a room after the point of flashover has been reached is extremely improbable.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 18
Figure 1—Building Fire Progression Timeline
Source: http://www.firesprinklerassoc.org
Medical Emergency Risk
Fire service demand in most jurisdictions is predominantly for medical emergencies. The following figure illustrates the reduced survivability of a cardiac arrest victim as time to defibrillation increases.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 19
Figure 2—Survival Rate versus Time of Defibrillation
2.4.2 Risk Assessment Summary
The Department’s overall risk for the five hazards related to emergency services provided by the Department range from Moderate to Low, as summarized in the following table. See Appendix A for the full risk assessment.
Table 4—Overall Risk by Hazard
Hazard Citywide
Building Fire Moderate
Vegetation Fire Low
Medical Emergency Moderate
Hazardous Material Low
Technical Rescue Moderate
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 20
2.4.3 Population and Housing Unit Growth Projections
Currently, Atwater is updating its General Plan and growth projections. This study reviewed the draft work to date, the Merced County Association of Governments 2023–2031 Draft City MultiJurisdictional Housing Element, the Association’s 2022 County Regional Housing Needs Allocation (RHNA) Plan for Atwater, and the California Department of Finance historical population numbers for Atwater, upon which sales taxes allocations are based. Based on these documents, Citygate observed the following:
2023–2031 Draft City Multi-Jurisdictional Housing Element found:
➢ The resident population for Atwater in 2010 was 28,168. By 2021, it was 31,401.
➢ For housing units, this report found there were 9,771 units in 2010. By 2020, there were 10,448—an increase of 677 units at an average of 68 units per year.
The California Department of Finance E-1 Population estimates found:
➢ In 2023, Atwater had a reported population of 31,418 residents. The 2022, the County RHNA Plan identified:
➢ Between 2023–2032, the City will need 3,017 total additional housing units, an average of 335 per year.
Current Atwater Development Applications
Redwood Apartments: 52 units
Waterstone Apartments: 120 units
Sunset Project: 25 homes
University Park: approximately 364 multi-family units The near-term total of all units is 561. If all units were built over the next three years, the average number of units per year would be 187. A rate of 187 units per year is slightly more than 2.5 times the historic rate of 68 units per year.
Population Projection
Starting with the E-1 2023 population of 31,418 and subtracting the 2010 population of 28,168 yields an increase of 3,250 residents—an average gain of 250 residents (0.8 percent) per year.
The Housing Element showed a gain of 68 units per year over the past ten years.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 21
The RHNA Plan desires a gain of 335 units per year.
The historic units and population growth rates year over year were very modest. The latest number of annual units called for by the RHNA is very aggressive given current financing challenges for buyers and builders related to housing. The current City applications for housing average 187 units per year, in-between the two low/high numbers. Thus, using 187 units per year for three years, times a typical, moderate rate of 2.5 people per dwelling unit, equals a resident growth rate of 468 people per year, which is just under double the historic rate. As a percent increase of a base population of 31,418 in 2023, the first-year population growth of 468 persons is a rate of 1.49 percent. As a straight-line projection, 468 people per year until the 2032 RHNA date equals 4,212 additional residents—which is modestly higher than the 3,233-resident gain from 2010 to 2021.
It is all but impossible to accurately measure the demand for incidents generated by the inmigration of employees, tourists, the houseless, and those commuting through the City. However, they are all represented in the total incident count. Thus, using residents per 1,000 counts as a forecasting model represents a ratio of people to incidents. This measure does not say that only residents generate more (or fewer) incidents. But what can be used to project population are the dwelling units applied for, or that zoning could allow.
Finding #2: For purposes of projecting future Fire Department incident demand, Citygate will use a resident per 1,000 population incident demand rate of 1.49 percent.
2.5 CRITICAL TASK TIME MEASURES—WHAT MUST BE DONE OVER WHAT TIME FRAME TO ACHIEVE THE STATED OUTCOME EXPECTATION?
SOC studies use critical task information to determine the number of firefighters needed within a time frame to achieve desired objectives related to fire and emergency medical incidents. The following tables illustrate critical tasks typical of building fires and medical emergency incidents, including the minimum number of personnel required to complete
each task. These tables are composites from Citygate clients in suburban/rural departments like Atwater, with units staffed with 2–3 personnel per apparatus. It is important to understand the following relative to these tables:
It can take a considerable amount of time after a task is ordered by command to complete the task and achieve the desired outcome.
Task completion time is usually a function of the number of personnel that are simultaneously available. The fewer firefighters available, the longer some tasks SOC ELEMENT 4 OF 8
CRITICAL TASK TIME
STUDY
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 22
will take to complete. Conversely, with more firefighters available, some tasks are completed concurrently.
Some tasks must be conducted by a minimum of two firefighters to comply with safety regulations. For example, two firefighters are required to search a smokefilled room for a victim.
2.5.1 Critical Firefighting Tasks
The following table illustrates the critical tasks required to control a typical single-family dwelling fire with 5 response units (4 engines, 1 ladder truck, and 1 chief officer, for a total Effective Response Force (ERF) of 13 personnel. Given Atwater only staffs two units with 3 personnel each, the other three units come from mutual aid but are typically only staffed with two firefighters each.
Even an ERF of 13 delivered quickly without mutual aid is less than a best practice of 16 personnel responding to a house fire.
The tasks in the following table are taken from typical fire departments’ operational procedures, which are consistent with the customary findings of other agencies using the SOC process. No conditions exist to override the Occupational Safety and Health Administration (OSHA) two-in / two-out safety policy, which requires that firefighters enter atmospheres such as building fires that are immediately dangerous to life and health in teams of two while two more firefighters are outside and immediately ready to rescue them should trouble arise.
Scenario: Simulated approximately 2,000 square-foot, two-story, single-family residential fire with unknown rescue situation. Responding companies receive dispatch information typical for a witnessed fire. Upon arrival, they find approximately 50 percent of the second floor involved in fire.
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Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 23
Table 5—First Alarm Residential Fire Critical Tasks (13 Personnel) Critical Task Description Personnel
Required
First-Due Engine (3 Personnel)
1 Conditions report 1
2 Establish supply line to hydrant 2
3 Deploy initial fire attack line to point of building access 2 4 Operate pump and charge attack line 1
5 Establish incident command 1
6 Conduct primary search 2
Ladder Truck (3 Personnel)
1 If necessary, establish supply line to hydrant 1-2
2 Deploy a backup attack line 1–2
3 Establish Initial Rapid Intervention Crew 2
4 Establish Incident Rehab upon arrival of 3rd engine 1-2 Second-Due Engine (2 Personnel)
1 Conduct initial search and rescue, if not already completed 2 2 Deploy ground ladders to roof 1–2
3 Establish horizontal or vertical building ventilation 1–2 4 Open concealed spaces as required 2
Chief Officer
1 Transfer of incident command 1
2 Establish exterior command and scene safety 1
Third-Due Engine (2 Personnel)
2 Secure utilities 2
3 Deploy second attack line as needed 2
4 Conduct secondary search 2
5 Assist other crews as assigned 1-2
Fourth-Due Engine (2 Personnel)
1 Assist other crews as assigned 2
Grouped together, these duties form an ERF, or First Alarm Assignment. These distinct tasks must be performed to effectively achieve the desired outcome; arriving on-scene does not stop the emergency from escalating. While firefighters accomplish these tasks, the incident progression clock keeps running.
City of Atwater, CA
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Section 2—Standards of Coverage Assessment page 24
Many studies have shown that a small fire can spread to engulf an entire room in fewer than 3:00 to 5:00 minutes after free burning has started. Once the room is completely superheated and involved in fire (known as flashover), the fire will spread quickly both vertically and horizontally throughout the structure. For this reason, it is imperative that fire suppression and search/rescue operations commence before the flashover point occurs if the outcome goal is to keep the fire damage in or near the room of origin and to rescue persons unable to self-evacuate. In addition, flashover presents a life-threatening situation to both firefighters and any occupants of the building. Fire fatalities typically include persons under 10 and over 65 years of age and those unable to self-evacuate.
Given the locations of mutual aid fire stations, City on-duty staffing, and travel distance needed to assemble a 13-person ERF within the City service area to safely perform the above critical tasks, it would take too long to expect to confine a building fire to the room of origin prior to flashover.
2.5.2 Critical Medical Emergency Tasks
The Department responds to approximately 2,700 EMS incidents annually, including vehicle accidents, strokes, heart attacks, difficulty breathing, falls, childbirths, and other medical emergencies. For comparison, the following table summarizes the critical tasks required for a cardiac arrest patient.
Table 6—Cardiac Arrest Critical Tasks – Engine and Ambulance (5 Personnel) Critical Task Personnel
Required Critical Task Description
1 Chest compressions 1–2 Compression of chest to circulate blood 2 Ventilate/oxygenate 1–2 Mouth-to-mouth, bag-valve-mask, apply O2 3 Airway control 1–2 Manual techniques/intubation/cricothyroidotomy 4 Defibrillate 1–2 Electrical defibrillation of dysrhythmia 5 Establish I.V. 1–2 Peripheral or central intravenous access 6 Control hemorrhage 1–2 Direct pressure, pressure bandage, tourniquet 7 Splint fractures 2–3 Manual, board splint, HARE traction, spine 8 Interpret ECG 2 Identify type and treat dysrhythmia
9 Administer drugs 2 Administer appropriate pharmacological agents 10 Spinal immobilization 2–5 Prevent or limit paralysis to extremities 11 Extricate patient 3–4 Remove patient from vehicle, entrapment 12 Patient charting 1–2 Record vitals, treatments administered, etc. 13 Hospital communication 1–2 Receive treatment orders from physician 14 Treat en route to hospital 2–3 Continue to treat/monitor/transport patient
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Section 2—Standards of Coverage Assessment page 25
2.5.3 Critical Task Analysis and Effective Response Force (ERF) Size What does a deployment study derive from a critical task analysis? The time required to complete the critical tasks necessary to stop the escalation of an emergency (as shown in Table 5 and Table 6) must be compared to outcomes. As stated, after approximately 3:00 to 5:00 minutes of free burning in a room, fire will escalate to the point of flashover. At this point, the entire room is engulfed in fire, the entire building becomes threatened, and human survival near or in the room of a fire’s origin becomes impossible. Additionally, brain death begins to occur within 4:00 to 6:00 minutes of the heart stopping. Thus, the ERF must arrive in time to prevent these emergency events from becoming worse.
The Department’s daily on-duty staffing of 6 plus a chief officer is insufficient to deliver a recommended ERF of 16 firefighters4to a low/medium-hazard building fire given the locations and travel time of mutual aid resources needed to achieve that ERF staffing. Mitigating an emergency event is a team effort once the units have arrived. This refers to the weight of response analogy; if too few personnel arrive too slowly, the emergency will escalate instead of improving.
The outcome times, of course, will be longer and yield less-desirable results if the arriving force is later or smaller.
The number of personnel and the arrival time frame can be critical in a serious fire. Fires in older or multiple-story buildings could require the initial firefighters to rescue trapped or immobile occupants. If the ERF is too small, rescue and fire suppression tasks cannot be conducted simultaneously. Thus, achieving good performance requires adequate staffing (and training).
Fires and complex medical incidents require additional units to arrive in time to complete an effective intervention. Time is one factor that comes from proper station placement and the staffing model used. When fire stations are spaced too far apart and one unit must cover another unit’s area or multiple units are needed, the units may be too far away, and the emergency will escalate and result in a lessthan-desirable outcome. When only one, or a subset of fire stations are staffed, response times are frequently inadequate to meet the speed or weight metrics outlined earlier.
Previous critical task studies conducted by Citygate and NFPA Standard 1710 identify that all units need to arrive at a building fire with 15–17 firefighters within 11:30 minutes (from the time of a 9-1-1 call) to effectively perform the tasks of rescue, fire suppression, and ventilation. 4 NFPA 1710 Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to the Public by Career Fire Departments (2020 Edition).
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Section 2—Standards of Coverage Assessment page 26
If fewer firefighters arrive, all tasks may not be completed. Most likely, the search team would be delayed, as would ventilation. The attack lines would only consist of two firefighters, which does not allow for rapid movement of the hose line above the first floor in a multiple-story building.
Because rescue is conducted with at least two two-person teams, when rescue is essential, other tasks are not completed in a simultaneous, timely manner. Therefore, effective deployment is about the speed (travel time) and the weight (number of firefighters) of the response.
While 6 initial Atwater response personnel plus a chief officer may begin to manage a moderaterisk, confined residential fire, even a full ERF will be seriously slowed if the fire is above the first floor in a low-rise apartment building or commercial/industrial building. This is where the capability to add additional personnel and resources to the standard response within a reasonable time frame to facilitate positive outcomes becomes critical.
The fact the City (with mutual aid) delivers an ERF of only 13 personnel to a moderate-risk building fire within the service area reflects the real-world difficulty of confining serious building fires to or near the room of origin and preventing the spread of fire to adjoining buildings. This is a typical desired outcome in urban/suburban areas and requires more firefighters to arrive more quickly than the typical rural outcome of keeping the fire contained to the building, rather than the room, of origin.
2.6 HISTORICAL INCIDENT DEMAND ANALYSIS
A review of actual emergency incident data provides a
picture of the types of demand for Department services.
These types of incidents drive not just the count of fire stations or apparatus, but the quantity of personnel to conduct the critical tasks as described in the section just above.
The incident counts and types in the following table are from the CAL FIRE incident reporting system. These numbers are for the most recent calendar year of 2023. Citygate also reviewed years 2021 and 2022 and found small variances over the three years. This is to be expected as human activity, and other factors such as accidents caused by bad weather, will vary the demand for services.
SOC ELEMENT 7 OF 8
RELIABILITY AND
HISTORICAL RESPONSE
EFFECTIVENESS STUDIES
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Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 27
Table 7—Emergency Incident Counts by Type (2023)
Both Fire Stations 2023 Count Percent
Alarm Sounding 186 4.3%
Carbon Monoxide 17 0.4%
Cover Assignment 0 0.0%
Debris 143 3.3%
Dispatched Cancelled En-Route 409 9.4%
Medical Aid 2,665 60.9%
EMS Code Blue 70 1.6%
False Alarm 151 3.5%
Fire Menace Standby 36 0.8%
Fire Other 3 0.1%
HazMat 12 0.3%
Plane/Helicopter Crash 0 0.0%
Public Assist 248 5.7%
Structure Fire 84 1.9%
Technical Rescue 0 0.0%
Vegetation Fire 80 1.8%
Vehicle Accident 244 5.6%
Vehicle Accident with Entrapment 2 0.0%
Vehicle Fire 22 0.5%
Emergency Stand-By 2 0.0%
Total 4,374 100.0%
At present, finding a fire department’s incident demand activity to be 62.5 percent emergency medical-related is not surprising. Incident demand in western cities such as Atwater is always highest from mid-morning to early evening when human activity is the highest. 4,374 incidents in a year represents a daily demand of 12 per day. It would be common to have two or even three EMS incidents all active at the same time during peak hours. For a three-crew, two-station department, this is a problem.
When a third incident occurs, or a more serious incident such as a building fire, Atwater has no fire units with which to respond. There were 84 structure fires in 2023, representing a rate of 1.6 per week. Thus, while slight, the City does have a real risk of not having any personnel available to send to a third incident.
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Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 28
The other issue highlighted in the critical tasking section of this study is that even if all six onduty firefighters are available to respond to a building fire or very serious technical rescue incident, they still represent a number that is insufficient to conduct all required tasks simultaneously, effectively, and safely.
For serious, multi-unit incidents and simultaneous call-for-service occurrences, the City is dependent on the nearby County Fire units to be immediately available to respond. While the City has mutual aid agreements with fire departments in the area, the closest units are from County Fire and are only staffed with two firefighters each. As a result, even if three County units were to arrive in 8:00–15:00 minutes, this would only amount to six additional firefighters available to manage an incident. Added to the City’s daily on-duty staffing of six, that would equal a total of 12 fire crew personnel. This number is below a desirable and safe minimum of 15 personnel plus a command chief.
Finding #3: The City’s two fire crews could both be responding to incidents during peak-demand daylight hours and, in total, are insufficient to handle a serious fire without mutual aid.
2.6.1 Historical Response Time Measures
In 2023, the Department responded to 4,374 calls for service of all types. Citywide, the average response time from the beginning of the fire crew alert to the unit arriving at the incident location was 8:15 minutes. As shown in the following figure, 7.25 percent of arrivals occurred in less than 5:00 minutes and 17.5 percent occurred in more than 10:00 minutes. This means 74 percent of responses occurred between 5:00 and 10:00 minutes.
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Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 29
Figure 3—Response Time to Incidents by Category (2023)
Finding #4: The current fire unit response times are barely adequate for the existing City; however, ensuring response time coverage to the built-out City will require a minimum of three fire stations.
2.6.2 Incident Demand Projection
The prior three years of incident demand totaled: 4,479 incidents in 2021; 4,648 incidents in 2022; and 4,374 incidents in 2023. Thus, a three-year average including 2023 would be 4,500 annual incidents. If a 4,500-per-year incident demand is divided per 1,000 residents using the 2023 population of 31,418, the result is 143 incidents per 1,000 residents. If the 2032 population grew to 35,630 using Citygate’s projection, total Department incidents could increase to 5,095 annually over nine years—which represents a total increase of 595 incidents, or a straight-line annual rate of 66 additional incidents per year, or 0.18 per day.
Two stations staffed with three firefighters each could handle this increased incident demand, but with slow response times to sections of the growing City. More importantly, some of the increased incidents will occur at peak-demand hours, increasing the risk of the City running out of crews to respond to a third incident or a serious building fire.
Finding #5: By 2032, modest population growth and the resulting increase of approximately 595 annual emergency incidents will exacerbate the need for a third fire station.
0 10
20 30
40 50
60 70
80 Less Than 5 Minutes 5–10 Minutes More Than 10 Minutes Response Time Percentages
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Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 30
2.7 FIRE STATION FACILITY AND HEADQUARTERS STAFF REVIEW For this portion of the study, Citygate received floor plans of the two fire stations, interviewed staff, and had Department personnel complete a fire department facility requirements checklist for each facility. The completed checklists are attached to this report as Appendix B.
Overall, Fire Station 41, at 699 Broadway Avenue in the western core area of the City, was the City’s first fire station. Station 41 is large but is also 42 years old. Most of its square footage is apparatus parking bays. The station was built in the era of volunteers and did not provide for administrative spaces or overnight on-duty firefighters. Over the decades, modest remodels have expanded the office and crew living quarters sections. Given its age, the station was built long before the California Essential Facilities Act required seismic hardening and other regulatory bodies required health and safety standards for fire stations to protect personnel.
Fire Station 42, at 2006 Avenue Two, is in the southeastern side of the City. It houses the City’s recently added second fire crew of three personnel. The building is only 18 years old and meets some seismic, essential facility, and firefighter safety standards. It contains office and living spaces for the on-duty crew. It also provides a training classroom space utilized as the City’s Emergency Operations Center and a small office space for fire administration use. It is in good physical condition and only needs routine, ongoing maintenance. The Station was built for planned growth in the southeastern area of the City; however, to date, most of that growth has not occurred, nor is building/planning associated with that growth currently under City planning review.
Finding #6: Due to its age, Station 41 does not meet legacy or current seismic and essential facility safety standards. It needs to be completely replaced and, in the meantime, essential repairs need to be made.
2.7.1 Fire Administrative Personnel and Spaces Review
At this time, the office spaces at either fire station are too small for the entire fire headquarters team of a Fire Chief, Fire Marshal (CAL FIRE contract employees), and a recently added Office Technician (CAL FIRE employee) for support. There are also two three-firefighter crews on-duty that need office space, training, and living quarters suitable to the crews’ 24-hour schedule.
Given the tight space in office areas, the Fire Chief and Fire Marshal also utilize office space at Fire Station 42. However, the space there is also insufficient for all three administrative staff plus a three-person fire crew. Even if it did provide enough space, Station 42 is not close to the City core or City Hall for the public and staff who must go between facilities, such as for fire incident report copies or fire prevention construction plan reviews.
As City growth occurs, the need for fire prevention construction plan reviews and inspections will also grow accordingly. At present, all inspection of new construction and existing commercial
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Fire Services Master Plan (DRAFT REPORT)
Section 2—Standards of Coverage Assessment page 31
buildings is performed by the City’s one 72-hour (three-day) Fire Marshal. As the pace of growth increases, the workload in a city the size of Atwater will exceed what one person can do. Many cities the size of Atwater have a Fire Inspector to conduct field inspections for new and existing buildings. The Fire Marshal coordinates advance planning review and plan check reviews in cooperation with the city’s building and planning functions.
As will be stated in the next section of this report, the City will likely need a third fire station in the northwest area of the City in three to nine years, once substantial growth has occurred. Until then, the City could remodel part of Station 41 to add administrative spaces that would accommodate all administrative personnel in one location.
Finding #7: Until Station 41 is replaced, one apparatus bay adjacent to the office/crew spaces could be remodeled for administrative office space.
2.8 FIRE STATION LOCATION REVIEW
The City’s two fire stations were sited to cover first, the core City, and second, expected growth in the southeast areas. While significant growth has not occurred southeast of Station 42, there is now some infill growth planned from the center to the northeast edge of the City near the Castle Airport. More importantly, the recent staffing of Station 42 with three career personnel has doubled the capacity to address calls for service throughout the City—especially when there are two or more incidents occurring at the same time. In 2023, Station 42 responded to 38 percent of Citywide incidents.
To determine fire station spacing, two methods are used—a geographic travel time model that simulates driving time, or the Insurance Service Office (ISO) spacing distance formula of 1.5 miles of outward reach in all directions from a fire station. This second model (which is less expensive for the City at present) entails that a fire station covers approximately 3 square miles on an ideal, grid-type street network. Currently, the City covers 6.5 square miles; therefore, two stations are adequate.
However, the City’s growth is limited by other jurisdictions on all sides except for the westnorthwest side. This area of the City, more so with annexations, is well beyond the reasonable reach of 1.5 miles, or 5:00-minutes driving time, from either fire station.
For example, a distance of 1.5 miles from Station 41 only reaches the street segment on North Winton Way just past Bellevue Road. This coverage does not extend to applied-for residential construction near Bellevue and Redwood Avenue, or east to the University Park proposal or the envisioned rezoning west of Castle Airport. With annexation to the northwest and infill
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Section 2—Standards of Coverage Assessment page 32
development in the northern City, a third fire station will eventually be needed. A “triangle” of three stations can cover the final size of the City if that is approximately 12 square miles or less.
A third fire station with a three-person crew increases Citywide staffing to nine firefighters per day. This would improve City staffing but still leave the City co-dependent on quick mutual aid for serious fires or other multi-unit incidents requiring 15 plus firefighters and a command chief.
As the City approaches its final buildout size sometime in the late 2030s, the City should add a fourth firefighter to each of the three crews, raising Citywide staffing to 12 and decreasing dependence on mutual aid.
Finding #8: To maintain response times as the City grows to the northwest, a third fire station and crew should be added.
Finding #9: As fire stations are replaced, added, or remodeled, fire crew spaces should be designed to support four firefighters on duty. This would be closer to City build-out, needing 12 firefighters per day.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Appendix A—Community Risk Assessment page 33
APPENDIX A—RISK ASSESSMENT
A.1 COMMUNITY RISK ASSESSMENT
The third element of the Standards of Coverage (SOC)
process is a community risk assessment. Within the context of an SOC study, the objectives of a community risk
assessment are to:
Identify the values at risk to be protected
within the community or service area.
Identify the specific hazards with the potential to adversely impact the community or service area.
Quantify the overall risk associated with each hazard. Establish a foundation for current/future deployment decisions and riskreduction/hazard-mitigation planning and evaluation.
A hazard is broadly defined as a situation or condition that can cause or contribute to harm.
Examples include fire, medical emergency, vehicle collision, earthquake, flood, etc. Risk is broadly defined as the probability of hazard occurrence in combination with the likely severity of resultant impacts to people, property, and the community as a whole.
A.1.1 Risk Assessment Methodology
The methodology employed by Citygate to assess community risks for the City of Atwater incorporated the following elements:
Identification and quantification, to the extent data is available, of the specific values to be protected within the community or service area. Identification of the fire and non-fire hazards to be evaluated. Determination of the probability of occurrence for each hazard. Determination of the probable extent of impact of a hazard occurrence. Determination of the probable impact severity of a hazard occurrence. Quantification of overall risk for each hazard based on probability of occurrence in combination with impact extent and impact severity.
SOC ELEMENT 3 OF 8
COMMUNITY RISK
ASSESSMENT
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Fire Services Master Plan (DRAFT REPORT)
Appendix A—Community Risk Assessment page 34
A.1.2 Risk Assessment Summary
Citygate’s evaluation of the values at risk and hazards likely to impact the service area yields the following:
1. The Department serves a very diverse urban population with densities averaging 4,782 people per square mile over a varied urban land use pattern.
2. The Department’s service area population is projected to grow approximately one percent per year through 2032.
3. The service area has a large existing inventory of residential and non-residential buildings to protect.
4. The service area has significant economic and other resource values to be protected, as identified in this assessment.
5. The Department has multiple mass emergency notification options available to effectively communicate emergency information to the public in a timely manner.
The service area’s risk for five hazards related to emergency services provided by the Department range from Moderate to Low as summarized in the following table.
Table 8—Overall Risk by Planning Zone
Hazard City-Wide
Building Fire Moderate
Vegetation Fire Low
Medical Emergency Moderate
Hazardous Material Low
Technical Rescue Moderate
A.1.3 Values at Risk to Be Protected
Values at risk, broadly defined, are tangibles of significant importance or value to the community or jurisdiction potentially at risk of harm or damage from a hazard occurrence. Values at risk typically include people, critical facilities/infrastructure, buildings, and key economic, cultural, historic, or natural resources.
People
Residents, employees, visitors, and travelers in a community or jurisdiction are vulnerable to harm from a hazard occurrence. Particularly vulnerable are specific at-risk populations, including those unable to care for themselves or self-evacuate in the event of an emergency. At-risk populations
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Fire Services Master Plan (DRAFT REPORT)
Appendix A—Community Risk Assessment page 35
typically include children under the age of 10, the elderly, people housed in institutional settings, and households below the federal poverty level. The following table summarizes key demographic data for the City of Atwater (City).
Table 9—Key Demographic Data – Atwater
Demographic 2022
Population 32,372
Under 10 Years 14.2%
10–14 Years 9.5%
15–64 Years 63.8%
65–74 Years 7.3%
75 Years and Older 5.1%
Median Age 33.2
Daytime Population n/a
Housing Units 10,296
Owner-Occupied 54.2%
Renter-Occupied 42.7%
Vacant 3.1%
Median Household Size 3.09
Median Home Value $315,200
Race/Ethnicity
White Alone 45.5%
Black / African American Alone 4.5%
Asian Alone 5.2%
Other / Two or More Races 44.8%
Hispanic / Latino Origin 56.6%
Education (Population over 24 Years of Age) 19,896
High School Graduate or Equivalent 72.4%
Undergraduate Degree 14.7%
Graduate/Professional Degree 3.0%
Employment (Population over 15 Years of Age) 23,803
In Labor Force 63.6%
Unemployed 11.0%
Median Household Income $64,195
Population below Poverty Level 17.5%
Population Under Age 65 with Disabilities 9.5%
Population without Health Insurance Coverage 9.8%
Source: Esri and U.S. Census Bureau American Community Survey
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Fire Services Master Plan (DRAFT REPORT)
Appendix A—Community Risk Assessment page 36
Of note from the previous table is the following:
Nearly 27 percent of the population is under 10 years or over 65 years of age. The population is predominantly White Alone (46 percent), followed by Other/Two or More Races (45 percent), Asian Alone (5 percent), and Black / African American Alone (5 percent). Nearly 57 percent of the population identifies with a Hispanic or Latino origin or ethnicity.
Of the population over 24 years of age, more than 72 percent has completed high school or equivalency.
Of the population over 24 years of age, nearly 18 percent has an undergraduate, graduate, or professional degree.
Of the population 15 years of age or older, nearly 64 percent is in the workforce; of those, 11 percent are unemployed.
Median household income is slightly more than $64,000. The population below the federal poverty level is 17.5 percent. Nearly 10 percent of the population under age 65 does not have health insurance coverage.
Projected Growth
The City’s 2000 General Plan projected a 2020 population of nearly 39,000; however, as Table 9 shows, the 2022 population was only slightly more than 32,000.5 Buildings
The City has more than 10,000 residential housing units and numerous commercial/industrial occupancies housing manufacturing, research, technology, office, professional services, retail sales, restaurants/bars, motels, churches, schools, storage, government, healthcare, and other business types.
Building Occupancy Risk Categories
The CFAI identifies the following four risk categories that relate to building occupancy:
Low Risk – includes detached garages, storage sheds, outbuildings, and similar building occupancies that pose a relatively low risk of harm to humans or the community if damaged or destroyed by fire.
5 Source: City of Atwater 2000 General Plan, Table 2-2.
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Appendix A—Community Risk Assessment page 37
Moderate Risk – includes detached single-family or two-family dwellings; mobile homes; commercial and industrial buildings smaller than 10,000 square feet without a high hazard fire load; aircraft; railroad facilities; and similar building occupancies where loss of life or property damage is limited to the single building.
High Risk – includes apartment/condominium buildings; commercial and industrial buildings larger than 10,000 square feet without a high hazard fire load; low-occupant load buildings with high fuel loading or hazardous materials; and similar occupancies with potential for substantial loss of life or unusual property damage or financial impact.
Maximum Risk – includes buildings or facilities with unusually high risk requiring an Effective Response Force (ERF) involving a significant augmentation of resources and personnel and where a fire would pose the potential for a catastrophic event involving large loss of life or significant economic impact to the community.
Critical Facilities
The U.S. Department of Homeland Security defines critical infrastructure and key resources as those physical assets essential to the public health and safety, economic vitality, and resilience of a community, such as lifeline utilities infrastructure, telecommunications infrastructure, essential government services facilities, public safety facilities, schools, hospitals, airports, etc. The Merced County Multi-Jurisdictional Hazard Mitigation Plan identifies 62 critical facilities and infrastructure, as shown in the following table. A hazard occurrence with significant consequence severity affecting one or more of these facilities would likely adversely impact critical public or community services.
Table 10—Critical Facilities
Critical Facility Category Quantity
Communications 7
Energy 5
Food, Water, Shelter 3
Hazardous Materials 1
Healthcare & Medical 1
Safety & Security 34
Transportation 11
Total 62
Source: Merced County Multi-Jurisdictional Hazard
Mitigation Plan, Table 4-7.
City of Atwater, CA
Fire Services Master Plan (DRAFT REPORT)
Appendix A—Community Risk Assessment page 38
A.1.4 Hazard Identification
Citygate utilizes prior risk studies where available, fire and non-fire hazards as identified by the CFAI, and agency/jurisdiction-specific data and information to identify the hazards to be evaluated for this study. The 2021–2026 Merced County Multi-Jurisdictional Hazard Mitigation Plan identifies the following 12 hazards with potential to impact the County:
1. Agriculture Pest and Disease
2. Cyber Attacks
3. Dam Incidents
4. Drought
5. Earthquake
6. Flooding and Levee Failure
7. Hazardous Materials
8. Landslide
9. Pandemic/Epidemic
10. Severe Weather
11. Subsidence
12. Wildfire
Although the Department has no legal authority or responsibility to mitigate any hazards other than possibly wildfire, it does provide services related to many hazards, including fire suppression, emergency medical services, and initial technical rescue and hazardous materials response.
The CFAI groups hazards into fire and non-fire categories, as shown in the following figure.
Identification, qualification, and quantification of the various fire and non-fire hazards are important factors in evaluating how resources are or can be deployed to mitigate those risks.
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Fire Services Master Plan (DRAFT REPORT)
Appendix A—Community Risk Assessment page 39
Figure 4—Commission on Fire Accreditation International Hazard Categories Source: CFAI Standards of Cover (Fifth Edition)
Subsequent to review and evaluation of the hazards identified in the Merced County MultiJurisdictional Local Hazard Mitigation Action Plan, and the fire and non-fire hazards as identified by the CFAI as they relate to services provided by the Department, Citygate evaluated the following five hazards for this risk assessment:
1. Building fire
2. Vegetation fire
3. Medical emergency
4. Hazardous material release/spill
5. Technical rescue
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Fire Services Master Plan (DRAFT REPORT)
Appendix A—Community Risk Assessment page 40
A.1.5 Probability of Occurrence
Probability of occurrence refers to the probability of a future hazard occurrence during a specific period. Because the CFAI agency accreditation process requires an annual review of an agency’s risk assessment and baseline performance measures, Citygate recommends using the 12 months following the completion of an SOC study as an appropriate period for the probability of occurrence evaluation. The following table describes the five probability of occurrence categories and related characteristics used for this analysis.
Table 11—Probability of Occurrence Categories
Category General Characteristics
General
Frequency of
Occurrence
Rare • Hazard may occur under exceptional circumstances. > 10 years Unlikely
• Hazard could occur at some time.
• No recorded or anecdotal evidence of occurrence.
• Little opportunity, reason, or means for hazard to occur. 2–10 years
Possible
• Hazard should occur at some time.
• Infrequent, random recorded or anecdotal evidence of occurrence. • Some opportunity, reason, or means for hazard to occur. 1–23 months
Probable
• Hazard will probably occur occasionally.
• Regular recorded or strong anecdotal evidence of occurrence. • Considerable opportunity, reason, or means for hazard to occur. 1–4 weeks
Frequent
• Hazard is expected to occur regularly.
• High level of recorded or anecdotal evidence of regular occurrence. • Strong opportunity, reason, or means for hazard to occur. • Frequent hazard recurrence.
Daily to
weekly
A.1.6 Impact Extent
Impact extent refers to the probable geographic area and/or number of persons likely to be impacted by a specific hazard occurrence. The following table describes the four impact extent categories and general characteristics used for this analysis.