Agenda, regular meeting, second session — Bakersfield City Council, May 14, 2025 (part 2 of 2)

Exhibit B
Docusign Envelope ID: A8C6308F-CE43-48C3-BDBD-B32217CCF35D QTY PRODUCT NAME DESCRIPTION 12 Month
Value

2.00 CommonLook BUNDLE (Plug-
in for Adobe Acrobat AND Word/
PowerPoint– Remediation Tool)
Plug-in for Adobe Acrobat and Word/PowerPoint –
Remediation Tool Software License
USD 2,886.60
500.00 CommonLook PDF Document
Remediation – Per Page
Annual CommonLook Document Remediation USD 5,000.00

Total Investment - Prorated Year 1 USD 24,869.38
Annual Recurring Services (Subject to Uplift) USD 29,030.60 Total Days of Quote:75
Initial Term Beginning at signing and ending 6/9/2025,
Renewal Term 6/10 each calendar year
Initial Term Invoice Schedule 100% invoiced on 6/9/2025 The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are prorated and co-termed to align with the Client’s current Web Accessibility billing schedule and the Annual Recurring Services amount will subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.

This Statement of Work ("SOW") shall be subject to the terms and conditions of Master Services Agreement signed by and between the Parties and the applicable Solutions and Services Terms and Conditions located at: https:// www.civicplus.help/hc/en-us/sections/11726451593367-Solutions-and-Services-Terms-and-Conditions (collective, the "Agreement"). By signing this SOW, Client expressly agrees to the terms and conditions of the Agreement, as though set forth herein.

Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein.

V. PD 06.01.2015-0048

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Docusign Envelope ID: A8C6308F-CE43-48C3-BDBD-B32217CCF35D Acceptance of Quote # Q-92938-1

The undersigned has read and agrees to the Binding Terms, which are incorporated into this SOW, and have caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date:

For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/

Authorized Client Signature

CivicPlus

By (please sign):

___________________________________
By (please sign):

___________________________________
Printed Name:

___________________________________
Title:

___________________________________
Date:

___________________________________

Organization Legal Name:

___________________________________
Billing Contact:

___________________________________
Title:

___________________________________
Billing Phone Number:

___________________________________
Billing Email:

___________________________________
Billing Address:

___________________________________

___________________________________
Mailing Address: (If different from above)

___________________________________

___________________________________
PO Number: (Info needed on Invoice (PO or Job#) if required)

___________________________________
V. PD 06.01.2015-0048

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Docusign Envelope ID: A8C6308F-CE43-48C3-BDBD-B32217CCF35D

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: April 25, 2025
SUBJECT: Agreement with Kern Asphalt Paving and Sealing Company, Inc. (not to exceed $2,340,000) to provide transportation and hauling services for the Public Works Department, Street Division.

RECOMMENDATION:

Staff recommends approval of the agreement.

BACKGROUND:

On March 12, 202 5, the City advertised through a Request for Qualifications (RFQ) for transportation services to move large volumes of asphalt, rock, and other materials for the Public Works, Street Division through the City’s website and PlanetBids. On April 2, 2025, four (4) submittals were received:

• Kern Asphalt Paving and Sealing Co., Inc. (QBS 98.87, $2,340,000) • Premier Valley Transport Inc. (Non-responsive)
• Bowman Asphalt (Non-responsive)
• Ortega R’s Construction (Non-responsive)

The above-listed contractors who submitted a statement of qualifications (SOQ) were reviewed by the Public Works Department’s evaluation committee, which ranked the proposer’s qualification-based score (QBS) and reviewed their bid proposal for conformance with the ranges determined to be acceptable.

Kern Asphalt Paving and Sealing Co., Inc. ranked number one with a QBS of 98.87. Premier Valley Transport Inc., Bowman Asphalt, and Ortega R’s Construction were deemed non-responsive for one or more of the following reasons: failure to submit all required documentations, follow submission instructions, or meet the minimum qualifications. As a result, their SOQs and Bid Proposals were not considered or rated.

Based on the combination of QBS and the bid proposal, the evaluation committee recommends entering into an agreement with Kern Asphalt Paving and Sealing Co. , Inc. The agreement compensation , not to exceed $2, 340,000 for a one -year p eriod, will be renewable annually for four consecutive one -year periods at the City’s option and upon mutually agreeable terms.

FISCAL IMPACT:

Funding for the agreement will be from varying funding sources including Street’s General Fund Operating account, Utility Road Fund, and Gas Tax.

COUNCIL GOAL:

Reliable Infrastructure

ATTACHMENTS:

1. Kern Asphalt Paving and Sealing Co Inc signed

2. Exhibit A RFQ Transportation Services PW Streets

3. Exhibit B SOQ and Bid Transportation Services PW Streets

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ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreement TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: April 28, 2025
SUBJECT: Work Plan Agreement with Pacific Gas and Electric Company (not-to-exceed $674,394) for 34th Street Rule 20-A Utility Undergrounding (Ward 3)

RECOMMENDATION:

Staff recommends approval of the agreement.

BACKGROUND:

The California Public Utilities Commission has a program administered through Pacific Gas & Electric (PG&E) to relocate overhead power and other utility lines underground. This program, known as Rule 20- A, is funded through a surcharge on all PG&E bills. PG&E periodically meets and coordinates with the City staff to prioritize and plan underground projects as funds become available in the City’s account.

PG&E notified the City in May 2020 that the 34th Street Rule 20 -A Proj ect was next on the list and sufficient funds had been collected for the project. Sufficient Right-of-Way has been acquired and PG&E has completed the design of the project. The project will underground the pole mounted utilities and remove the poles alo ng 34 th Street from Chester Avenue to Union Avenue. Through the Rule 20 -A program, PG&E has $8,223,526 available towards funding the project. The project estimate provided by PG&E is $8,897,920. The City allocated $1,500,000 in the Fiscal Year 2024-25 Budget towards funding the gap.

The City will enter into a Work Plan Agreement with a not-to-exceed amount of $674,394 in order to fund the completion of the project.

FISCAL IMPACT:

The project is funded with Utility Surcharge Fund from Project No. T1K3 25 34th Street Rule 20-A Utility.

There is no General Fund impact for these services or project.

COUNCIL GOAL:

Reliable Infrastructure

ATTACHMENTS:

Agreement – PGE – Perform Tariff Schedule

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: May 14, 2025
SUBJECT: Redesign and upgrade of the sorting line at the Materials Recovery Facility.

1. Agreement with Green Machine Sales, LLC not to exceed $5,147,934, for the redesign and upgrade of the sorting line at the Materials Recovery Facility.

2. Appropriation of $4,273,000 Refuse Enterprise Fund Balance to the Public Works Department’s Capital Improvement Program.

RECOMMENDATION:

Staff recommends approval of this Agreement and appropriation.

BACKGROUND:

The City’s Materials Recovery Facility (MRF) located at 2260 South Union Avenue processes up to 20,000 tons of residential and commercial recyclables annually. Originally acquired by the City from BARC in 2021, the facility has a sorting line with 25+ year old equipment that is difficult to repair and maintain due to its age. The existing sorting line frequently has mechanical breakdowns, which does not allow for the efficient processing of the incoming recyclable commodities. Not being able to efficiently process the recyclables causes a backlog of materials and increases the amount of recyclables sent to the landfill. Ultimately, outsourcing the processing of the recyclable backlog costs thousands of dollars ; and sending recyclables to the landfill decreases the landfill diversion rate.

Item No. 1: To consistently process incoming recyclables , the sorting line requires a redesign and replacement of old equipment that has come to the end of its natural life; while retaining and incorporating any existing equipment and infrastructure that still is in good, usable condition. The sorting line redesign and equipment upgrade will modernize the facility to support the City’s housing and population growth, as well as keep curbside recycling program costs down for residents and business owners.

Resolution number 052 -2025 dispensing with bidding under section 3.20.060(D)(5) of the Bakersfield Municipal Code approving the design/build construction procurement process for the sorting line at the MRF was voted in by Council on April 24, 2024. Bids were solicited for a contract to redesign and upgrade the sorting line at the MRF and four (4) bids were received in response to the design-build solicitation.

Additionally, Solid Waste Division has secured reimbursement grant funds from The Recycling Partnership in the amount of $400,000.00 and CalRecycle’s Beverage Container Quality Infrastructure Grant Program in the amount of $5,147,934. These grants will cover the costs for the installation of the new MRF sorting line, and cover any unknown contingency that may arise during construction.

Staff recommends approving the agreement for Green Machine Sales LLC to redesign and upgrade the sorting line at the MRF, not to exceed $5,147,934.

Item No. 2: Currently, there is $875,000 of Refuse funds within the Public Works Capital Improvement program in Project #P3K31800 for improving the MRF sorting line. An appropriation of $4,273,000 from the Refuse Enterprise Fund to the Public Work’s Capital Improvement Program is needed to fully execute this agreement.

FISCAL IMPACT:

Funding will be from the Refuse Enterprise Fund and will be reimbursed by the two grants outlined in the Background. There is no fiscal impact to the General Fund.

COUNCIL GOAL:

Reliable Infrastructure

ATTACHMENTS:

1. Agreement with Green Machine Sales

2. Green Machine Sales LLC_RFQP Response

3. Design-Build Resolution

3.20.060 Bidding.

A. Bidding Required. Except as provided below or in Section 3.20.040, all contracts for the erection, improvement or repair of any public buildings or works, or in furnishing any supplies, equipment and materials for the same, or for any other use by the city, shall be by bid procedures pursuant to Sections 3.20.090 and 3.20.100.

B. Rejection of Bids. The city council may, in its discretion, reject any and all bids and may readvertise for bids.

C. Award of Bids. Except as otherwise provided in this chapter, all bids shall be awarded by the city council to the lowest responsible bidder submitting a responsive bid resulting in the lowest possible net cost to the city.

D. Bidding Exceptions. Bidding may be dispensed with pursuant to the procedures prescribed in this section and Section 136 of the City Charter.

1. Projects for the erection and/or construction of all public buildings and works, and for furnishing any supplies and materials for the same, or for any other use by the city, and projects for the improvement, repair or maintenance of all public buildings and works, and for furnishing any supplies and materials for the same, the cost of which is one hundred thousand dollars or less, and contracts for the purchase of concrete, fuel and asphalt, the cost of which is one hundred and fifty thousand dollars or less, may be performed by a city department or may be obtained in the open market pursuant to Section

3.20.100 as determined by the city
manager to best serve the needs of the city.

2. When the city council, by resolution, determines that work, supplies, equipment or materials can only be reasonably obtained from one vendor because of restricted availability of such work, supplies, equipment or materials, or because of the necessity to successfully integrate such work, supplies, equipment or materials into an existing city project or system.

3. When the city council, after rejecting bids, or if no bids are received, by a resolution adopted by at least four affirmative votes declares that, in its opinion, based on estimates supplied by the city manager, the work in question may be performed better or more economically by city employees or the supplies, equipment or materials may be purchased more economically on the open market.

4. When the city council, by a resolution adopted by at least five affirmative votes containing a declaration of facts, deems work, supplies, equipment or materials to be of urgent necessity for the preservation of life, health or property.

5. When the city council, by resolution, establishes findings justifying an exception to the bidding process, and determining that work, supplies, equipment and materials can be best obtained through the design/build construction procurement process, then upon adoption of such resolution by the city council, the following design/build procurement process shall be used:
a. When the city council authorizes the use of the design/build procurement process for a specific project, the city manager or designee may proceed pursuant to this section.

Ch. 3.20 Purchasing | Bakersfield Municipal Code Page 1 of 5 The Bakersfield Municipal Code is current through Ordinance 5194, passed December 18, 2024.

EXHIBIT A
b. For the purposes of this section, “design/build” means a procurement process in which both the design and construction of a project are procured from a single entity. c. For the purposes of this section, “design/build entity” means a partnership, corporation, joint venture, or other legal entity that is able to provide appropriately licensed contracting, architectural and engineering services as needed.
d. The selection criteria for the design/build competition shall be based upon performance, price and other criteria set forth by the city manager or designee in the solicitation proposals. The city manager or designee shall establish technical criteria and methodology, including price, to evaluate proposals, and shall describe the criteria and methodology in the request for design/build proposals. Criteria used in this evaluation of proposals may include, but need not be limited to, items such as proposed design approach, life cycle cost, project features and functions. The award shall be made to the design/build entity whose proposal is judged as meeting the best interest of the city and meeting the objectives of the project.
e. Prior to contracting for the procurement under design/build, the city manager or designee shall:
i. Prepare a program setting forth the scope of the project that may include, but is not limited to, the size, type, and desired design character of the buildings and site, performance specifications covering the quality of the materials, equipment and workmanship, or any other information deemed necessary to describe adequately the city’s needs. The performance specifications shall be prepared by a design professional duly licensed and registered in the state of California. ii. (A) Establish a competitive selection process for design/build entities, including any subcontractors listed at the time of the submission, that clearly specifies the selection criteria, as well as recommends the manner in which the winning entity will be selected. (B) The city manager or designee shall consider at least the following criteria in selecting a design/build entity:
(1) Possession of all required licenses, registration, and credentials in good standing that are required to design and construct the project;
(2) Submission of evidence that establishes the design/build entity members have completed, or demonstrated the capability to complete, projects of similar size, scope or complexity, and that proposed key personnel have sufficient experience and training to competently manage and complete the design and construction of the project; (3) Submission of a proposed project management plan that establishes the design/build entity has the experience, competence and capacity needed to effectively complete the project;
(4) Submission of evidence that establishes the design/build entity has the capacity to obtain all required payment and performance bonding, liability insurance, and errors and Ch. 3.20 Purchasing | Bakersfield Municipal Code Page 2 of 5 The Bakersfield Municipal Code is current through Ordinance 5194, passed December 18, 2024. omissions insurance, as well as a financial statement that assures the city the design/build entity has the capacity to complete the project;
(5) Provision for a declaration certifying that applying members of the design/build entity have not had a surety company finish work on any project within the last five years; (6) Provision for information and a declaration providing details concerning at least the following:
(a) Any construction or design claim or litigation totaling more than five hundred thousand dollars or five percent of the annual value of work performed, whichever is less, settled or filed against any member of the design/build entity over the past five years,
(b) Serious violations of the Occupational Safety and Health Act, as provided in Part 1 (commencing with Section 6300) Division 5 of the Labor Code, settled or filed against any member of the design/build entity,
(c) Violations of federal or state law, including, but not limited to, those laws governing the payment of wages, benefits, or personal income tax withholding, or Federal Insurance Contribution Act (FICA) withholding requirements, State Disability Insurance withholding, or unemployment insurance payment requirements, settled or filed against any member of the design/build entity over the past five years, (d) Information required by Section 10162 of the Public Contracts Code, (e) Violation of the Contractor State License Law (Chapter 9) commencing with Section 7000 (Division 3 of the Business and Professions Code), excluding alleged violations or complaints,
(f) Any criminal conviction or finding of liability or settlement in a civil action involving any member of the design/build entity of submitting a false or fraudulent claim to a public agency over the past five years,
(g) Provision for a declaration that the design/build entity will comply with all other provisions of law applicable to the project.
f. The city council recognizes design/build entity is charged with performing both design and construction. Because a design/build contract may be awarded prior to the completion of a design, it is often impracticable for the design/build entity to list all subcontractors at the time of the award. As a result, a subcontractor listing requirement can create a conflict with the implementation of the design/build process by requiring all subcontractors to be listed at time when a sufficient set of plans may not be available. It is the intent of the city council to establish a clear process for the selection and award of subcontracts entered into pursuant to this section in a manner that maintains protection for subcontractors while enabling design/build projects to be administered in an efficient fashion. Therefore, Ch. 3.20 Purchasing | Bakersfield Municipal Code Page 3 of 5 The Bakersfield Municipal Code is current through Ordinance 5194, passed December 18, 2024. the following requirements shall apply, at a minimum, to subcontractors, licensed pursuant to Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code, that are employed in design/build projects undertaken pursuant to this section:
i. The city manager or designee, and each design/build request for proposal, may identify types of subcontractors by subcontractor license classification that will be listed by the design/build entity at the time of the submission of proposal. In selecting the subcontractors that will be licensed by the design/build entity, the city manager or designee shall limit the identification to only those licensed classifications deemed essential for proper completion of the project. All subcontracts that were not listed by the design/build entity at the time of the submission of proposal shall be awarded in accordance with subsection (D)(5)(f)(ii) of this section. ii. All subcontracts that were not to be performed by the design/build entity in accordance with subsection (D)(5)(f)(i) of this section shall be competitively bid and awarded by the design/build entity in accordance with the design/build process set forth by the city manager or designee in the design/build package.
g. Any design/build entity that is selected to design and build a project pursuant to this section shall possess or obtain sufficient bonding as required by law. Nothing in this section shall prohibit a general or engineering contractor from being designated the lead entity on a design/build entity for the purposes of purchasing necessary bonding to cover the activities of the design/build entity.

6. When the city council determines by resolution that work, supplies, equipment or materials are not available from local vendors and that it is in the best interests of the city, and to the city’s economic advantage, that such work, supplies, equipment or materials be obtained at the lowest possible cost for the quality needed by entering into a city, county, state or federal government cooperative procurement contract that was competitively awarded by another governmental agency either within the last thirty-six months or is one that is still active and valid.

7. When a local vendor or company has successfully obtained a contract that was competitively awarded by another governmental agency either within the last thirty-six months or is one that is still active and valid as a participant in a cooperative procurement contract, the city council may determine by resolution to dispense with bidding requirements for work, supplies, equipment or materials by participating in the cooperative procurement contract that was competitively awarded to the local vendor or company either within the last thirty-six months or is one that is still active and valid. (Ord. 5187 § 1, 2024; Ord. 5061 § 1, 2021; Ord. 4860 § 1, 2016; Ord. 4285 § 1, 2005; Ord. 3914 § 1, 1999; Ord. 3863 § 1, 1998; Ord. 3749 § 1, 1997; Ord. 3616 § 1, 1994; Ord. 3214 § 1, 1989; prior code § 5.20.060)
Ch. 3.20 Purchasing | Bakersfield Municipal Code Page 4 of 5 The Bakersfield Municipal Code is current through Ordinance 5194, passed December 18, 2024.

The Bakersfield Municipal Code is current through Ordinance 5194, passed December 18, 2024.

Disclaimer: The city clerk has the official version of the Bakersfield Municipal Code. Users should contact the city clerk for ordinances passed subsequent to the ordinance cited above.

City Website: www.bakersfieldcity.us
City Telephone: (661) 326-3000
Hosted by General Code.

Ch. 3.20 Purchasing | Bakersfield Municipal Code Page 5 of 5 The Bakersfield Municipal Code is current through Ordinance 5194, passed December 18, 2024.

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Gregory Pronovost
DATE: April 25, 2025
SUBJECT: Amendment No. 1 to Agreement No. 2024-204 with Flock Group Inc., (not to exceed $3,000,000 and purchase of additional equipment and video integration gateway) for Automatic License Plate Reading (LPR) cameras

RECOMMENDATION:

Staff recommends approval of this amendment.

BACKGROUND:

The Bakersfield Police Department has been working with Flock Group for Automat ed License Plate Reading cameras and footage access since Agreement 2021-114 was enacted in June 2021.

On July 24, 2024, the Bakersfield Police Department entered into a new agreement adding the purchase of the Flock Safety OS Elite package and Flock Safety Condor Fixed cameras.

The Bakersfield Police Department wishes to continue using Flock equipm ent and subscriptions to build on the current public safety strategy. They request to amend the July 24th agreement to purchase Flock’s Safety Video Integration Gateway and to co -term all subscriptions on a yearly subscription basis for the next five (5) years with a lump sum compensation of $2,152,500.00 made in five (5) annual installments of $430,500. Payments will begin only after the Scope of Work is completed to the CITY’s satisfaction, but no more than $3,000,000 will be spent on the Scope of Work an d the purchase of any additional equipment as needed.

FISCAL IMPACT:

Funds for this amendment were included in the FY2025 budget

COUNCIL GOAL:

Safety and Resilience

ATTACHMENTS:

Agreement

AGREEMENT NO. __________________

AMENDMENT NO. [1] TO
AGREEMENT NO. 2024-204

This AMENDMENT NO. 1 TO AGREEMENT NO. 2024-204 is made and entered into on ________________, by and between the CITY OF BAKERSFIELD, a municipal corporation (referred to herein as “CITY”), and FLOCK GROUP INC. corporation authorized to do business in California (referred to herein as “CONTRACTOR”).

R E C I T A L S

WHEREAS, on June 2, 2021, CITY and CONTRACTOR entered into Agreement No. 2021-114 to allow CITY to access footage of installed Automatic License Plate Reading (LPR) cameras via a subscription at various locations throughout the CITY for the Bakersfield Police Department; and

WHEREAS, on April 26, 2023, CITY and CONTRACTOR entered into Agreement No. 2023-094 to allow CITY to access footage of additional installed Automatic License Plate Reading (ALPR) cameras; and

WHEREAS, on December 13, 2023, CITY and CONTRACTOR entered into Amendment No. 1 to Agreement No. 2023 -094 for the purchase of Flock hardware to expand the Bakersfield Police Department ALPR system on a yearly subscription basis for the next five (5) years; and

WHEREAS, on July 24 , 2024 , CITY and CONTRACTOR entered into Agreement No. 2024-204 for the purchase or Flock Safety OS Elite package and Flock Safety Condor Fixed cameras with a yearly subscription basis for the next two (2) years; and

WHEREAS, CITY desires to amend Agreement No. 2024 -204 to co -term all subscriptions on a yearly subscription basis for the next five (5) years; and

WHEREAS, CITY desires to purchase Flock’s Safety Video Integration Gateway for the Bakersfield Police Department; and

WHEREAS, CITY anticipates the need for the purchase of additional Flock equipment; and

NOW, THEREFORE, incorporating the foregoing recitals herein, CITY and CONTRACTOR mutually agree as follows:

Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4

1. Section 1 of Agreement No. 202 4-204 entitled “SCOPE OF WORK” is hereby amended to read as follows:

1. SCOPE OF WORK. In exchange for the Compensation ( defined below), CONTRACTOR shall perform the following: provide hardware and software installation, annual subscriptions, and professional services and products, including but not limited to Flock Safety Video Products, subscriptions to Flock Safety Flock OS, Flock Safety LPR Products, and Flock Safety FlockOS Add Ons, as set forth in more detail and pursuant to Exhibit A, attached hereto and incorporated herein. Access to the ALPR cameras and notifications will be provided to CITY on a yearly subscription basis for the next five (5) years. The Scope of Work shall include all items and procedures necessary to properly complete the task CONTRACTOR has been hired to perform, whether specifically included in the Scope of Work or not.

2. Section 2 of Agreement No. 20 24-204 entitled
“COMPENSATION/PAYMENT PROCEDURE” is hereby amended to
read as follows:

2. COMPENSATION/PAYMENT PROCEDURE. Subject to the
conditions of this section, CITY will pay CONTRATOR as follows in accordance with Exhibit A, attached hereto and incorporated by reference herein for performing the Scope of Work
(“Compensation”):

A total, lump sum payment of $ 2,152,500.00 made in five (5) installments after the Scope of Work is completed to CITY’S satisfaction per Exhibit A, such satisfaction not to be unreasonably withheld or delayed, which is attached hereto and incorporated by reference herein as follows:

• $430,500.00 Year One
• $430,500.00 Year Two
• $430,500.00 Year Three
• $430,500.00 Year Four
• $430,500.00 Year Five

CITY may purchase additional equipment not included in the annual pricing set forth above, pursuant to the pricing and terms set forth in an estimate provided by CONTRACTOR upon request. CITY will pay CONTRACTOR within 30 days after CONTRACTOR submits an itemized invoice for the portions of the Scope of Work completed Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4

and that invoice is approved by CITY. The Compensation will be the total amount paid to CONTRACTOR for performing the Scope of Work and includes, but is not limited to, all out -of-pocket costs and taxes. CITY will pay no other compensation to CONTRACTOR. In no case will CITY compensate CONTRACTOR more than $ 3,000,000 for performing the Scope of Work and to purchase additional equipment on an as needed basis.

3. Section 3 of Agreement No. 2024- 204 entitled “TERM” is hereby amended to read as follows:

3. TERM. Unless terminated sooner, as set forth herein, this Agreement shall terminate on May 13, 2030

4. Except as amended herein, all provisions of Agreement No. 2023 - 094 (1) and 2024-204 is of no further force and effect.

-- o0o –

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement No. 2024-204 to be executed the day and year first above written.

“CITY” “CONTRACTOR”

CITY OF BAKERSFIELD FLOCK GROUP INC.

By:____________________________ By:_________________________________

KAREN GOH
Mayor Print Name: ________________________

Title:___________________________

APPROVED AS TO CONTENT:

TECHNOLOGY SERVICES DEPARTMENT

By:____________________________

GREGORY PRONOVOST
Technology Services Director
Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4 General Counsel
Mark Smith

APPROVED AS TO FORM:

VIRGINIA GENNARO
City Attorney

By:____________________________

ASHLEY ZAMBRANO
Deputy City Attorney

Insurance:____________

COUNTERSIGNED:

By:____________________________

RANDY MCKEEGAN
Finance Director

Attachment: Exhibit A – Flock Group, Inc Order Form
Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4

Flock Safety + CA - Bakersfield PD
______________

Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________

MAIN CONTACT:

Kyle Turner
[email protected]
+19499334145

Exhibit A
Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4

EXHIBIT A

ORDER FORM

Customer: CA - Bakersfield PD Initial Term: 60 Months
Legal Entity Name: CA - Bakersfield PD Renewal Term: 60 Months Accounts Payable Email: Payment Terms: Net 30
Address: Finance Department
1600 Truxton Ave Bakersfield, California 93301
Billing Frequency: Annual
Retention Period: 30 Days

Hardware and Software Products
Annual recurring amounts over subscription term

Item Cost Quantity Total
Flock Safety Platform $430,500.00
Flock Safety Flock OS
FlockOS ™ - Included 1 Included
FlockOS™ Elite Package Included 1 Included
Flock Safety LPR Products
Flock Safety LPR, fka Falcon Included 83 Included
Flock Safety LPR Flex, fka Falcon Flex Included 5 Included Flock Safety LPR - Flex Bundle, fka Falcon Flex
Bundle Included 5 Included
Flex - Solar Kit Included 5 Included
Flock Safety Video Products
Solar Video Camera Fixed, fka Condor Included 40 Included Flock Safety FlockOS Add Ons
Flock Safety Advanced Search Included 1 Included

Professional Services and One Time Purchases

Item Cost Quantity Total
One Time Fees

Subtotal Year 1: $430,500.00
Annual Recurring Subtotal: $430,500.00
Discounts: $280,000.00
Estimated Tax: $0.00
Contract Total: $2,152,500.00

Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4 The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self- installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.

Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.

Special Terms:
• This Agreement supersedes any and all previously executed agreement between the Parties, relating to the provision of services by Flock to Customer and any exhibits attached thereto or incorporated therein by reference. Upon execution of this Agreement, all previously executed agreements pertaining to the Services provided shall run coterminous with the Term of this Agreement. In the event of any overlap in subscription terms and prior invoices, payments will be provided in pro rata credit. Any estimates provided on credits are subject to change based on execution of new contract.

Billing Schedule

Billing Schedule Amount (USD)
Year 1
At Contract Signing $430,500.00
Annual Recurring after Year 1 $430,500.00
Contract Total $2,152,500.00
*Tax not included

Discounts

Discounts Applied Amount (USD)
Flock Safety Platform $270,000.00
Flock Safety Add-ons $10,000.00
Flock Safety Professional Services $0.00
Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4 Product and Services Description
Flock Safety Platform Items Product Description
FlockOS ™ -
An integrated public safety platform that detects, centralizes and decodes actionable evidence to increase safety, improve efficiency, and connect the community.

Flock Safety LPR, fka Falcon
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users.

Flock Safety LPR Flex, fka Falcon
Flex
Law enforcement grade tactical deployment (portable + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users.

Flock Safety Advanced Search
Advanced Search is an optional upgrade for Law Enforcement Grade Falcon cameras. Advanced Search includes Convoy Analysis, Multi Geo Search, and Visual Search.

Flock Safety LPR - Flex Bundle,
fka Falcon Flex Bundle
Law enforcement grade tactical deployment (portable + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users.

Flex - Solar Kit LPR 2.2 Camera and 65W side mount solar panel and band clamps for prolonged deployment.

FlockOS™ Elite Package
Distinguishing itself from traditional brick-and-mortar real-time crime centers (RTCCs) and other cloud-based solutions, FlockOS™ Elite is scalable and community-powered, offering a versatile, cloud-based RTCC platform.

Solar Video Camera Fixed, fka
Condor
Law enforcement grade live streamed Solar powerd Fixed camera with 30 days of edge storage. VMS included and server free. Installed and maintained by Flock Safety, turn key-no additional software or integrations required. *Flock provided sim card camera is limited to 25 hours per month of live streaming. AC power is also available if needed.

Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4

By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at https://www.flocksafety.com/terms-and-conditions /L1/

The Parties have executed this Agreement as of the dates set forth below.

FLOCK GROUP, INC. Customer: CA - Bakersfield PD

By:
\FSSignature2\
By:
\FSSignature1\
Name:
\FSFullname2\
Name:
\FSFullname1\
Title:
\FSTitle2\
Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
\FSDateSigned1\

PO Number:

Docusign Envelope ID: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4 Certificate Of Completion
Envelope Id: 32C8C9FC-E70E-439F-B0B7-CCBC25DC57B4
Status: Sent
Subject: Complete with Docusign: Flock agreement-Final.pdf Source Envelope:

Document Pages: 9
Signatures: 2
Envelope Originator:

Certificate Pages: 5
Initials: 0
City Clerk's Office
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
[email protected]
IP Address: 10.103.81.137
Record Tracking
Status: Original
4/25/2025 11:17:22 AM
Holder: City Clerk's Office
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Bakersfield
Location: Docusign
Signer Events
Signature
Timestamp
Mark Smith
[email protected]
General Counsel
Flock Group Inc
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 75.238.138.252
Sent: 4/25/2025 11:20:43 AM
Viewed: 4/25/2025 3:36:24 PM
Signed: 4/25/2025 3:37:16 PM
Electronic Record and Signature Disclosure:

Accepted: 4/25/2025 3:36:24 PM
ID: c2c9a1a3-980c-48cc-bd62-1fdb6d0edf9e
Gregory Pronovost
[email protected]
Technology Services Director
City of Bakersfield, Technology Services Department
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 174.46.226.5
Sent: 4/25/2025 3:37:17 PM
Viewed: 4/25/2025 3:47:51 PM
Signed: 4/25/2025 3:48:02 PM
Electronic Record and Signature Disclosure:

Accepted: 4/25/2025 3:47:51 PM
ID: c57334a9-ee00-4310-bf1f-52033a002a72
Jena Covey
[email protected]

RISK MANAGER
Security Level: Email, Account Authentication
(None)
Sent: 4/25/2025 3:48:03 PM
Electronic Record and Signature Disclosure:

Accepted: 4/25/2025 7:24:46 AM
ID: f8f1a6cb-eb70-4e73-aff7-e93c598eb178
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp

Carbon Copy Events
Status
Timestamp
Caroline Fraher
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
4/25/2025 11:20:43 AM
Envelope Updated
Security Checked
4/25/2025 11:57:16 AM
Payment Events
Status
Timestamps
Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Bakersfield (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/28/2022 10:51:05 AM Parties agreed to: Mark Smith, Gregory Pronovost, Jena Covey Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Bakersfield:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected]

To advise City of Bakersfield of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Bakersfield
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Bakersfield
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
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The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify City of Bakersfield as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Bakersfield during the course of your relationship with City of Bakersfield.

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Director of Technology Services DATE: May 1, 2025
SUBJECT: Amendment No. 1 to Agreement No. 2023-131 with Global CTI Group, Inc (increase compensation $31,993.41; revised not to exceed $428,681.75) for the Employee Mass Notification System

RECOMMENDATION:

Staff recommends approval of this amendment

BACKGROUND:

In June 2023, the City of Bakersfield entered into Agreement 2023 -131 with Global CTI Group, Inc to design, install, and support a new City Employee Mass Notification System (EMS). This system has been installed in key city facilities to notify staff on em ergencies or hazardous situations affecting city office locations.

The City now wishes to amend the contract to increase compensation by $31,993.41 to purchase twenty- five (25) additional physical panic buttons for the EMS project and to account for additional taxes and fees to be paid as follows:
 Phase One Completion: Amount Not to Exceed $237,811.19.  Ongoing Costs of $190,870.56 paid in three (3) annual payments of $63,623.52 Total compensation not to exceed $428,681.75

FISCAL IMPACT:

Funds for this amendment are through the Capital Improvement Program project fund.

COUNCIL GOAL:

Safety and Resilience

ATTACHMENTS:

Amendment to Agreement.pdf

AMENDMENT TO AGREEMENT
S:\Agreements\Global CTI\2025\Amendment 1 To Agreement 2023-131 draft bk.doc Updated – August 15, 2022
-- Page 1 of 4 Pages --
AGREEMENT NO. __________________

AMENDMENT NO. [1] TO
AGREEMENT NO. 2023-131

This AMENDMENT NO. 1 TO AGREEMENT NO. 2023-131 is made and entered into on ________________, by and between the CITY OF BAKERSFIELD, a municipal corporation (referred to herein as “CITY”), and GLOBAL CTI GROUP, INC. a corporation authorized to do business in California (referred to herein as “CONTRACTOR”).

R E C I T A L S

WHEREAS, on June 14, 2023, both parties entered into Agreement No. 2023-131 to allow the CONTRACTOR to provide the design, hardware, software, installation, and support services for a City Employee Mass Notification System (EMS); and

WHEREAS, both parties desire to amend Agreement No. 2023 -131 to increase compensation by $ 31,993.41 to allow CITY to purchase (25) additional physical panic buttons for the EMS project, and to account for additional taxes and fees to be paid in year two (2), three (3), and four (4), and CONTRACTOR accepts such engagement,

NOW, THEREFORE, incorporating the foregoing recitals herein, CITY and CONTRACTOR mutually agree as follows:

1. Section 1 of Agreement No. 2023- 131 entitled “SCOPE OF WORK” is hereby amended to read as follows:

1. SCOPE OF WORK. In exchange for the Compensation ( defined below), CONTRACTOR shall perform the following: Implementation of Phase One (1) of an Employee Mass Notification System, which shall include installation of sixty -five (65) physical panic buttons at eight (8) City buildings, designing and documenting all Alert Notifications in collaboration with CITY' S Emergency Operations Plan ( EOP), configuring City-provided Virtual Machine (VM) Servers in preparation for Activate software installation, installation of Activate EMS software on CITY equipment, and training and ongoing support, monitoring, and reporting of software, as described in more detail and incorporated by reference herein and attached hereto as Exhibit B and Exhibit C (“Scope of Work").

Docusign Envelope ID: C826C313-76D8-46E1-9806-AB46E71ACD61

AMENDMENT TO AGREEMENT
S:\Agreements\Global CTI\2025\Amendment 1 To Agreement 2023-131 draft bk.doc Updated – August 15, 2022
-- Page 2 of 4 Pages --
The Scope of Work shall include all items and procedures necessary to properly complete the task CONTRACTOR has been hired to perform, whether specifically included in the Scope of Work or not.

2. Section 2 of Agreement No. 2023- 131 entitled “COMPENSATION/PAYMENT PROCEDURE” is hereby amended to read as follows:

2. COMPENSATION/ PAYMENT PROCEDURE. Subject to the conditions of this section, CITY will pay CONTRACTOR as follows for performing the Scope of Work (" Compensation"):

A total payment of $ 428,681.75 comprised of one -time Phase One (1 ) costs in an amount not to exceed of $ 2 37,811.19, and ongoing costs of $190,870.56 paid in three (3) annual payments of $63,623.52.

CITY will pay CONTRACTOR within 30 days after CONTRACTOR submits an itemized invoice for the portions of the Scope of Work completed and that invoice is approved by CITY. The Compensation will be the total amount paid to CONTRACTOR for performing the Scope of Work and includes, but is not limited to, all out -of-pocket costs and taxes.

CITY will pay no other compensation to CONTRACTOR. In no case will CITY compensate CONTRACTOR more than Four Hundred, Twenty-Eight Thousand Six Hundred and Eighty-One Dollars and Seventy-Five cents ($ 428,681.75) for performing the Scope of Work.

2. Except as amended herein, all provisions of Agreement No. 2023- 131 shall remain in full force and effect.

-- o0o –

Docusign Envelope ID: C826C313-76D8-46E1-9806-AB46E71ACD61

AMENDMENT TO AGREEMENT
S:\Agreements\Global CTI\2025\Amendment 1 To Agreement 2023-131 draft bk.doc Updated – August 15, 2022
-- Page 3 of 4 Pages --

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement No. 2023- 131 to be executed the day and year first above written.

“CITY” “CONTRACTOR”

CITY OF BAKERSFIELD GLOBAL CTI GROUP, INC

By:____________________________ By:_________________________________

KAREN GOH
Mayor Print Name: ________________________

Title:___________________________

APPROVED AS TO CONTENT:

TECHNOLOGY SERVICES DEPARTMENT

By:____________________________

GREGORY PRONOVOST
Technology Services Director

APPROVED AS TO FORM:

VIRGINIA GENNARO
City Attorney

By:____________________________

VIRGINIA GENNARO
City Attorney

Insurance:____________

Docusign Envelope ID: C826C313-76D8-46E1-9806-AB46E71ACD61 John Richardson
VP of Sales and Marketing

AMENDMENT TO AGREEMENT
S:\Agreements\Global CTI\2025\Amendment 1 To Agreement 2023-131 draft bk.doc Updated – August 15, 2022
-- Page 4 of 4 Pages --

COUNTERSIGNED:

By:____________________________

RANDY MCKEEGAN
Finance Director

Attachment: Exhibit C – Global CTI Change Order
Docusign Envelope ID: C826C313-76D8-46E1-9806-AB46E71ACD61 GLOBAL
cL,oBAII. SOI LUTIONS. WORlD CLASS SERVIC
Sold To
City of Bakersfield
Buffie Kaiser
Primary
1501 Truxtun Ave.

Bakersfield, CA 93301
United States
Phone (661) 326-3000
Fax (661) 852-2065
Salesperson
hip To
City of Bakersfield
Buffie Kaiser
Job Location
Date
1501 Truxtun Ave
Bakersfield, CA 93301-5201
United States
Phone (661) 326-3000
Fax (661) 852-2065
Quote
Apr 8, 2025
■
rmalpiede Net 30 5/9/2025
lm�Ui Description Unit Price
1 6 Belden 1 port white surface mount box $5.95
2 3 CAT6, RISER, SOLID, BC U/UTP, PVC, PO BLUE, 1,000 ft. $231.00 3 100 CAT6, RISER, SOLID, BC U/UTP, PVC, PO BLUE, per ft. $0.36 4 6 Belden CAT 6 jack insert - Blue $5.75
5 1 Scissor Lift Rental $650.00
6 1 Miscellaneous Cabling Support Hardware $165.20
7 23 CAT6 Patch Cord - 3FT $2.55
8 1 Handling $37.25
9 25 Smart IP Button (IPBTN) is a Power over Ethernet (PoE) device $350.00 10 1 Professional Services $11,550.00
11 3 Annual Sales Tax amount for ACTIVATE Emergency Notification $3,057.92 Solution (Years 2, 3, 4)
Sales Tax is based on currently stated Sales and Use Tax rates from the California Department of Tax and Fee Administration. Current state and district sales tax will be applied at time of invoice.

SUBTOTAL

ESTIMATED TAX
l TOTAL
NOTES
Submit your signed quote and/or purchase order to [email protected].

You will receive an order confirmation email with your ticket number.

TIVATE
Ext. Price
$35.70
$693.00
$36.00
$34.50
$650.00
$165.20
$58.65
$37.25
$8,750.00
$11,550.00
$9,173.76
$31,184.06
$809.35
$31,993.41
Mite[
One Touch Emergency Notification System cud vo,c !!!JlgY GOLD PARTNER Global CTI PO Box 2028 Bakersfield, CA 93303 1 of
2 Exhibit C
Docusign Envelope ID: C826C313-76D8-46E1-9806-AB46E71ACD61 Docusign Envelope ID: C826C313-76D8-46E1-9806-AB46E71ACD61 Certificate Of Completion
Envelope Id: C826C313-76D8-46E1-9806-AB46E71ACD61
Status: Completed
Subject: Complete with Docusign: Global CTI Group. final agrmt.pdf Source Envelope:

Document Pages: 6
Signatures: 2
Envelope Originator:

Certificate Pages: 5
Initials: 0
City Clerk's Office
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
[email protected]
IP Address: 10.103.81.9
Record Tracking
Status: Original
4/29/2025 10:48:10 AM
Holder: City Clerk's Office
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Bakersfield
Location: Docusign
Signer Events
Signature
Timestamp
John Richardson
[email protected]
VP of Sales and Marketing
Security Level: Email, Account Authentication
(None)

Signature Adoption: Pre-selected Style
Using IP Address: 12.35.186.2
Sent: 4/29/2025 10:50:48 AM
Viewed: 4/30/2025 9:02:58 AM
Signed: 4/30/2025 9:03:22 AM
Electronic Record and Signature Disclosure:

Accepted: 4/30/2025 9:02:58 AM
ID: 55619edf-434e-449c-8675-3d60fc4db679
Gregory Pronovost
[email protected]
Technology Services Director
City of Bakersfield, Technology Services Department
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 174.46.226.5
Sent: 4/30/2025 9:03:23 AM
Viewed: 4/30/2025 9:17:08 AM
Signed: 4/30/2025 9:18:26 AM
Electronic Record and Signature Disclosure:

Accepted: 4/30/2025 9:17:08 AM
ID: ff8d9179-986e-49ea-acf0-76aec27f43ef
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
4/29/2025 10:50:48 AM

Envelope Summary Events
Status
Timestamps
Certified Delivered
Security Checked
4/30/2025 9:17:08 AM
Signing Complete
Security Checked
4/30/2025 9:18:26 AM
Completed
Security Checked
4/30/2025 9:18:26 AM
Payment Events
Status
Timestamps
Electronic Record and Signature Disclosure

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/28/2022 10:51:05 AM Parties agreed to: John Richardson, Gregory Pronovost
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Bakersfield:

To contact us by email send messages to: [email protected]

If you created a DocuSign account, you may update it with your new email address through your account preferences.

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Greg Pronovost, Director of Technology Services
DATE: May 1, 2024
SUBJECT: Amendment No. 1 to Agreement No. 2024-110 with Southstar Engineering & Consulting, Inc., (extend the term date to May 8, 2026) for professional and virtual webmaster and content management services

RECOMMENDATION:

Staff recommend approval of the Amendment.

BACKGROUND:

The Technology Services Department maintains the City ’s website for all city departments. The website provides information and access to the City’s services, programs, and opportunities. It is imperative that access to city services and information is up -to-date and regularly enhanced to provide value to the community.

On May 8, 2024, the City entered into Agreement No. 2024-110 with Southstar Engineering & Consulting, Inc. for the purchase of professional and virtual webmaster and content management services to maintain the City’s existing website to drive t raffic, enhance user experience, and promote the City’s services, events and brand;. Southstar Engineering & Consulting, Inc. (“Southstar”). Southstar conducted an assessment of CivicPlus and the City website, identifying both the strengths and weaknesses of the system. Southstar has been providing support to departmental web liaisons with changes, content creation, including but not limited to page and navigation link updates, updating calendar and agenda items, and troubleshooting. The City desires to amend Agreement No. 2024-110 to extend the term date to May 8, 2026, to continue these services.

FISCAL IMPACT:

Funding will have an impact on the department’s Equipment Fund.

COUNCIL GOAL:

Innovative and Efficient City Government

ATTACHMENTS:

Amendment to Agreement

AMENDMENT TO AGREEMENT
S:\Agreements\Southstar\2025\Amendment 1 To Agreement 2024-110.doc Updated – August 15, 2022
-- Page 1 of 4 Pages --
AGREEMENT NO. __________________

AMENDMENT NO. [1] TO
AGREEMENT NO. 2024-110

This AMENDMENT NO. 1 TO AGREEMENT NO. 2024-110 is made and entered into on ________________, by and between the CITY OF BAKERSFIELD, a municipal corporation (“CITY”), and SOUTHSTAR ENGINEERING & CONSULTING, INC., a corporation authorized to do business in California (“CONTRACTOR”).

R E C I T A L S

WHEREAS, On May 8 , 2024 , CITY and CONTRACTOR entered into Agreement No. 2024- 110 (“Agreement”) for the purchase professional and virtual webmaster and content management services to maintain the City’s existing website to drive traffic, enhance user experience, and promote the City’s services, events and brand; and

WHEREAS, the parties desire to amend Agreement No. 2024- 110 to extend the term date to May 8, 2026 to allow for the additional professional and full- service virtual webmaster and content management services as set forth in Exhibit C attached hereto.

NOW, THEREFORE, incorporating the foregoing recitals herein, CITY and CONTRACTOR mutually agree as follows:

1. Section 1 of Agreement No. 2024- 110 entitled “SCOPE OF WORK ” is hereby amended to read as follows:

1. SCOPE OF WORK. In exchange for the C ompensation (defined below), CONTRACTOR shall perform the following:

• The Contractor will be the virtual webmaster and content manager for the City's existing website, which will drive traffic, enhance user experiences, and promote the City's services, events, brand, etc. Contractor will coordinate and manage the design, development, and maintenance of all external- facing websites for the City, including special projects, by putting in place modifications and changes requested by

Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50

AMENDMENT TO AGREEMENT
S:\Agreements\Southstar\2025\Amendment 1 To Agreement 2024-110.doc Updated – August 15, 2022
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City staff. The City's contracted web platform service
provider, Civic Plus, will continue to be utilized for edits and hosting of the web pages, at City's expense.
• The Contractor shall guarantee design consistency, site functionality, and content quality of the City’s website. • The Contractor shall rigorously monitor to ensure content on each departmental page, including but not limited to
branding compliance and accuracy.
• The Contractor will facilitate the development, testing and implementation of web -accessible front -end interfaces for database, to make critical business applications easily accessible online.
• The Contractor will offer continuous support to departmental web liaisons, assisting with content creation, navigation updates, and troubleshooting
• The Contractor will provide comprehensive training to departmental web liaisons and users to ensure proficient platform utilization.
• The Contractor shall optimize the City’s website for high search rankings, serving as the primary liaison with Civic Plus, and conducting regular ADA compliance checks.

The Scope of Work Shall include all items and procedures necessary to properly complete the task CONTRACTOR has been hired to perform as more fully set forth in Exhibit A, Exhibit B and Exhibit C, whether specifically included in the Scope of Work or not.

2. TERM. Section 3 of Agreement No 2024 -110 entitled “TERM” is hereby amended to read as follows:

2. Unless terminated sooner as set forth in herein, this Agreement shall terminate on May 8, 2026 , with option to renew for (1) additional one (1) year term upon mutual agreement of the parties.

3. Except as amended herein, all provisions of Agreement No. 2024 -110 shall remain in full force and effect.

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AMENDMENT TO AGREEMENT
S:\Agreements\Southstar\2025\Amendment 1 To Agreement 2024-110.doc Updated – August 15, 2022
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement No. 2024 -110 to be executed the day and year first above written.

“CITY” “CONTRACTOR”

CITY OF BAKERSFIELD SOUTHSTAR ENGINEERING & CONSULTING, LLC

By:____________________________ By:_________________________________

KAREN GOH
Mayor Print Name: ________________________

Title:___________________________

APPROVED AS TO CONTENT:

TECHNOLOGY SERVICES DEPARTMENT

By:____________________________

GREGORY PRONOVOST
Technology Services Director

APPROVED AS TO FORM:

VIRGINIA GENNARO
City Attorney

By:____________________________

ASHLEY ZAMBRANO
Deputy City Attorney

Insurance:____________

Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 Jason Bennecke

CEO/CFO

AMENDMENT TO AGREEMENT
S:\Agreements\Southstar\2025\Amendment 1 To Agreement 2024-110.doc Updated – August 15, 2022
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COUNTERSIGNED:

By:____________________________

RANDY MCKEEGAN
Finance Director

Attachment: Exhibit C – Southstar Renewal Proposal

Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50

CITY OF BAKERSFIELD

VIRTUAL WEBMASTER AND

CONTENT MANAGEMENT SERVICES
RENEWAL FOR AGREEMENT NO. 2024-110
Engineering Trust Into Every Project
April 14, 2025
Exhibit C
Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 1945 Chicago Avenue, Suite C-2, Riverside, California 92507 | 951.342.3120 | DIR No.100017294 | SouthstarEng.com April 14, 2025
City of Bakersfield
City Manager’s Office
ATTN: Scott Andrews, Assistant City Manager
1600 Truxtun Avenue, 5th Floor
Bakersfield, CA 93301A
RE: Renewal Proposal for Virtual Webmaster and Content Management Services Dear Mr. Andrews and Selection Committee:

Southstar Engineering & Consulting, Inc. (Southstar), a recognized leader with nearly 19 years of experience in delivering high-quality public works and web presence solutions, is pleased to submit this proposal and quotation for services in response to the renewal of our contract to continue providing Virtual Webmaster and Content Management Services for the City of Bakersfield for an additional two years utilizing funds already allocated.

Overview of Southstar | Southstar, a company with a proven track record, boasts a dedicated team of 33 professionals. Our primary areas of expertise encompass public works staff augmentation, project/construction management, project website development and maintenance, and civil engineering design. With four similar clients in our portfolio (all in California, including the City of Menifee, where we work for the City of Bakersfield’s former Public Works Director, Mr. Nicholas Fidler), Southstar is well-acquainted with the unique demands of city government web presence management. We have provided our services to the City of Bakersfield since 2024 and will continue to provide the quality you have become accustomed to.

Proposal Summary | Southstar’s commitment to excellence is evident in our history of design, implementation, and maintenance of external websites, including special projects, utilizing the City’s contracted web platform, Civic Plus. We will continue to guarantee design consistency, site functionality, and content quality, alongside rigorous monitoring to ensure branding compliance and accuracy.

We will continue to facilitate the development of web-accessible front-end interfaces for databases, making critical business applications easily accessible online. Southstar will maintain continuous support to departmental web liaisons, assisting with content creation, navigation updates, and troubleshooting. Comprehensive training can be provided (as needed) to departmental web liaisons and users to ensure proficient platform utilization.

Moreover, Southstar is committed to continuing to optimize the City’s website for high search rankings, serving as the primary liaison with Civic Plus, and conducting regular ADA compliance checks. Our aim is to continue delivering a seamless and accessible online experience for the City of Bakersfield and its community.

Experience and Portfolio | With a strong history of successful projects, Southstar has a proven record of delivering results on time and within budget. We are extending our dedication and commitment to meeting or exceeding the City’s expectations for this project.

In conclusion, Southstar is poised to continue being your trusted partner in elevating the City of Bakersfield’s web presence. We look forward to the opportunity to continue collaborating and delivering exceptional results, enhancing the quality of life for your residents and constituents.

As Southstar’s CEO, I have the authority to bind the company in a contractual agreement or renewal with the City. If you have any questions, please feel free to contact me.

Sincerely,
Southstar | DCCM
Jason Bennecke, PE, MBA, PMP
CEO / Principal-in-Charge - (909) 556-8852
TransmiTTal/Cover leTTer
Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 ProPoser's PriCing
Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 2

SOUTHSTAR RATE AND REIMBURSEMENT SCHEDULE
Southstar Engineering & Consulting, Inc. (Southstar) greatly appreciates the opportunity to submit our hourly fee schedule below. Southstar has provided a fee schedule below with hourly rates for typical services provided by the firm which includes the rates and positions for the individuals proposed to the project. These rates are fully burdened rates and include all overhead, benefits, etc. (EFFECTIVE JANUARY 1, 2023) (ALL SOUTHSTAR RATES SHOWN BELOW ARE SUBJECT TO NO ANNUAL INCREASE THROUGH 2027.)

PERSONNEL ANNUAL

HOURS RATE SUBTOTAL CREDIT TOTAL
Jason Bennecke, PE, MBA, PMP 100 $275 $27,500.00 - $27,500.00 $0 Bridget Bennecke, BS 1000 $175 $175,500.00 $175,500.00
Vanessa Barrientos 30 $150 $27,500.00 $27,500.00
Annual Lump Sum 179,500.00
May 2024 - May 2025 Spent (as of March 2025) 32,681.25
May 2025 - May 2026 Remaining Budget $146,818.75
Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 ProjeCT Team Personnel / exPerienCe
Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 3

ORGANIZATION CHART
This organizational chart illustrates our team’s proposed roles, lines of communication and support services.

Below is a roster of available staff for the City of Bakersfield. Southstar will be happy to meet with the City to determine the unique needs of any given aspect of the project scope and provide recommendations from with regard to both technical expertise and availability as well as cost considerations. Southstar understands that those designated as key personnel will be available to the extent proposed for the duration of the required services and acknowledges that no person designated as “key” shall be removed or replaced without the prior written concurrence of the City of Bakersfield.

KEY PERSONNEL
In alignment with the City’s stringent standards for staffing quality and consistency, Southstar explicitly guarantees that all project tasks will be executed exclusively by highly qualified professionals possessing appropriate training, educational qualifications, and substantial experience.

City of Bakersfield
Firm Key
◊ Key Personnel
Educational Specialist
(as-needed)
Vanessa Barrientos
PIC/Project Manager/
Quality Control Officer
◊ Jason Bennecke, PE, MBA, PMP
Webmaster
◊ Bridget Bennecke, BS
PRE-SOUTHSTAR COLLABORATION: RED APPLE READING, INC.

Beyond his role at Southstar, Mr. Bennecke serves as the CEO of Red Apple Reading, Inc., a web-based software program committed to teaching American English reading skills to children worldwide. Since 2011, Jason has collaborated with Bridget Bennecke extensively regarding the designs for educational activities and front-end webpages. Consequently, the company has positively impacted over 65,000 children across all fifty states and 32 countries, fostering the love of reading. For further details and references, please do not hesitate to request additional information.

Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 ProjeCT Team Personnel / exPerienCe
Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 4 Bridget Bennecke - WEBMASTER
Education • BS Communication Design, CSU Monterey Bay
Experience • 6 years with Southstar
• 10 years in Role

BIOGRAPHY
Ms. Bennecke has been working with Southstar to create project logos and websites as their webmaster since 2019. She is a dedicated professional with extensive experience in crafting design and technical solutions for various print and digital media services. Ms. Bennecke excels in client collaboration, ensuring their active involvement throughout project lifecycles. Her expertise spans logo design, website development, business cards, branding, and the creation of technical proposals based on Request for Proposal (RFP) requirements.

With a strong commitment to client satisfaction, Bridget’s work reflects her passion for design and her ability to deliver tailored solutions that meet client needs effectively.

BENEFITS
• Experienced in using and learning Content Management Systems (CMS), including but not limited to Drupal, Wordpress and Civic Plus.
• Proficient in Adobe Creative Cloud applications, with extensive experience in InDesign and Illustrator. • Use PHP and front-end web scripting languages for high-quality web design and development. • Designed and developed seven (7) City/County project websites, and eight (8) private company websites.

WEBMASTER SERVICES City of Bakersfield - Webmaster
Ms. Bennecke served in the role of Webmaster for the City of Bakersfield. She provided a full audit of the pag- es on the site, lead meetings with Department staff, consulted with the design team regarding a website design overhaul, and performed complex updates to site pages.

PROJECT EXPERIENCE
CLINTON KEITH EXTENSION PHASE 3 CRTD - Webmaster/Designer Ms. Bennecke’s role encompasses crafting the project’s logo and branding, constructing a website utilizing the Bootstrap framework, and ensuring consistent updates throughout the project’s duration.

I-215/HOLLAND OVERCROSSING (IN-PROGRESS) City of Menifee - Webmaster Ms. Bennecke’s responsibilities include the development and maintenance of a project website, aligning it with the city’s branding guidelines and utilizing the Bootstrap framework to ensure consistent updates during the project’s lifecycle.

DOWNEY MEASURE S City of Downey - Webmaster
Ms. Bennecke consulted with the City of Downey and rebuilt their broken project website using the Bootstrap framework. The website had a strong emphasis on media updates that were organized for the public’s access.

PRESIDENTS PLAZA City of Palm Desert - Webmaster/Designer Ms. Bennecke created a project logo in accordance with the city’s requirements and constructed a website utilizing the Bootstrap framework.

PEARBLOSSOM HIGHWAY City of Palmdale - Webmaster/Designer Ms. Bennecke’s role involved crafting the project’s logo and branding, constructing a website using the Boot- strap framework, and ensuring consistent updates throughout the project’s duration.

SAN PABLO STREETSCAPE IMPROVEMENTS City of Palm Desert - Webmaster/Designer Ms. Bennecke adhered to the city’s requirements by designing a project logo and implementing a website using the Bootstrap framework.

LA QUINTA COMPLETE STREETS City of La Quinta - Webmaster/Designer In accordance with the city’s directives, Ms. Bennecke produced a project logo and constructed a website that utilized the Bootstrap framework.

CENTER FOR ACADEMIC TECHNOLOGIES CSU Monterey Bay - Assistant Ms. Bennecke aided faculty in navigating Moodle CMS, resolving computer-related issues, and facilitated in content creation. Ms. Bennecke also generated accessible PDFs, crafted instructional materials, and managed equipment check-outs.

SEASIDE WEBSITE UPDATE City of Seaside/CSU Monterey Bay - Student (Community Service) As part of a community service course, Ms. Bennecke was a member of a student team that collaborated with the City of Seaside on the redesign of their city website, utilizing the CMS CivicPlus.

Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50

Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 b

SCOPE OF WORK /

DELIVERABLES
since may 2024
Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 sCoPe of Work / Deliverables
Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 5 Task Task Description Deliverable
1 CivicPlus Assessment (Internal): Southstar will
systematically perform an as-sessment of CivicPlus to iden- tify the strengths and gaps of a system. The assess-ment will focus on the scope of services.

Coordinate with Joe for access.

Assessment Report of Findings and
Suggestions
2 Website Assessment (External)
Aesthetic refers to the look and feel of the front end of a website or web application. Website aesthetics can be
based on elements such as white space, broken links,
missing content, alignment, navigation, menus, im-agery, interactivity, and more. The assess-ment will focus on the scope of services.

Assessment Report of Findings and
Suggestions.

Department reports will be presented at
the one-on-one meetings.
3 Departments Engagement Meetings:

Conduct one-on-one meetings with each department’s
Liaisons.

Adam will contact the department staff and coordinate the meetings.

1. Present the Report of Findings and
Suggestions.

2. Discuss wants and needs.

3. Discuss new “Request for Changes
protocol.”
4 Request for Change Process:

Coordinate with Adam and Megan.

The process will include any public feed-back.

Receive request from Adam and follow
the change process.

WORKING WITH THE CITY OF BAKERSFIELD | 2024 DELIVERABLES Southstar | DCCM’s (Southstar) dedication to the City involves effectively managing and enhancing its web presence. Since July 2024, Southstar has been providing Virtual Webmaster and Content Management Services.

On June 20, 2024, the Virtual Webmaster Content Management Plan was presented to the City.

As a result of the Management Plan meeting, the following tasks were approved for 2024.

Southstar conducted an assessment of CivicPlus, identifying both the strengths and weaknesses of the system.

The report was submitted to the City, and Bridget started collaborating with the City IT staff to implement changes.

TASK 2: WEBSITE ASSESSMENT (EXTERNAL)
Southstar conducted an assessment of the City website and identified both the strengths and weaknesses of the site. The report was presented to the City during a meeting that included an agenda and a list of IT questions.

Bridget began working with the City IT staff to facilitate the implementation of changes.

Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 sCoPe of Work / Deliverables
Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 7 TASK 3: DEPARTMENT ENGAGEMENT MEETINGS
One-on-one meetings took place with the Liaisons from each department, during which Bridget shared a customized agenda along with a tailored assessment report for each department. The tailored plans were based on Task 2 Assessment Report. Over 15 meetings were held by Bridget and Joe.

TASK 2: WEBSITE ASSESSMENT (EXTERNAL)(CONTINUED)
Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 sCoPe of Work / Deliverables
Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 8 TASK 4: REQUEST FOR CHANGE PROCESS
The City remains in charge of the Request for Change, while Bridget offers support and handles overflow as needed. The flowchart on the right represents the agreed upon Request for Change Process.

TASK 3: DEPARTMENT ENGAGEMENT MEETINGS (CONTINUED)
Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50

Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 c

SCOPE OF WORK
may 2025 - may 2026
Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 sCoPe of Work (may 2025 - may 2026)
Southstar | DCCM | City of Bakersfield, Virtual Webmaster and Content Management Services | April 14, 2025 9 Task Task Description Frequency Deliverable
1 CivicPlus Assessment (Internal): Southstar will
systematically perform an as-sessment of
CivicPlus to identify the strengths and gaps of
a system. The assess-ment will focus on the
scope of services.

Coordinate with Joe for access.

Quarterly Review Assessment Report of
Findings and Suggestions
2 Website Assessment (External):

Aesthetic refers to the look and feel of the front
end of a website or web application.

Website aesthetics can be based on elements
such as white space, broken links, missing
content, alignment, navigation, menus,
imagery, interactivity, and more. The
assessment will focus on the scope of
services.

Quarterly Review Assessment Report of
Findings and Suggestions.

Department reports will be
presented at the one-on-one
meetings.
3 Departments Engagement Meetings:

Conduct one-on-one meetings with each
department’s Liaisons.

Adam will contact the department staff and
coordinate the meetings.

As-needed, pending
the quarterly reviews
or the department
needs.

1. Present the Report of
Findings and Suggestions.

2. Discuss wants and needs.

3. Discuss new “Request for
Changes protocol.”
4 Request for Change Process:

Coordinate with Adam and Megan.

The process will include any public feedback.

As-needed Receive request from Adam
and follow the change
process.

ANTICIPATED SCOPE OF WORK
The following table represents the anticipated scope of work task and deliverables for the next year of this contract.

Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 Docusign Envelope ID: 572A2397-F03C-40C7-8343-FDED0E368B50 Certificate Of Completion
Envelope Id: 572A2397-F03C-40C7-8343-FDED0E368B50
Status: Completed
Subject: Complete with Docusign: Southstar. final agrmt.pdf Source Envelope:

Document Pages: 17
Signatures: 2
Envelope Originator:

CEO/CFO
Security Level: Email, Account Authentication
(None)

Signature Adoption: Uploaded Signature Image
Using IP Address: 47.151.215.5
Sent: 4/30/2025 2:34:38 PM
Viewed: 4/30/2025 2:35:29 PM
Signed: 4/30/2025 2:36:06 PM
Electronic Record and Signature Disclosure:

Accepted: 4/30/2025 2:35:29 PM
ID: 5f772b97-d4c4-44fa-a0b4-c1d9307df8d1
Gregory Pronovost
[email protected]
Technology Services Director
City of Bakersfield, Technology Services Department
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 174.46.226.5
Sent: 4/30/2025 2:36:08 PM
Viewed: 5/1/2025 10:55:06 AM
Signed: 5/1/2025 10:55:18 AM
Electronic Record and Signature Disclosure:

Accepted: 5/1/2025 10:55:06 AM
ID: 60699c38-6208-47b7-88b8-150d40b42d0e
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Electronic Record and Signature Disclosure

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/28/2022 10:51:05 AM Parties agreed to: Jason Bennecke, Gregory Pronovost
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Bakersfield:

To contact us by email send messages to: [email protected]

If you created a DocuSign account, you may update it with your new email address through your account preferences.

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Gary Hallen, Assistant City Manager
DATE: May 2, 2025
SUBJECT: Amendment No. 1 to Agreement No. 2023-105 with Bender Rosenthal Inc. (extend term to May 10, 2026) for right-of-way acquisition services

RECOMMENDATION:

Staff recommends approval of the amendment

BACKGROUND:

As the City continues to grow, we continue to expand our roads, to redevelop our Economic and Redevelopment areas, with our real property acquisitions, disposal of excess lands, and property management needs. The City does not currently have sufficient staffing and expertise in these fields to handle the current and upcoming workload in-house. The City has an immediate need for assistance with projects and specific council objectives to assist with redevelopment and blighted properties.

Therefore, in 2022 the City sent out a Request for Proposals for right of way and real estate services. As a result, on May 10, 2023, the City entered On -Call agreements with Overland Pacific & Cutler, Inc. (OPC) and Bender Rosenthal Inc. (BRI) to create a bench to perform the services needed on a timely basis as to not interfere with upcoming project deadlines.

The City and Consultants now wish to exercise their option to extend their contracts for one year to now expire on May 10, 2026.

FISCAL IMPACT:

The services provided by this agreement are funded by the departments that need specific project work for acquisitions and those departments that utilize these services shall have appropriation and budget authority to pay for the services under this contract.

COUNCIL GOAL:

Reliable Infrastructure

ATTACHMENTS:

Amendment 1 to Agreement 2023-105

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Gary Hallen, Assistant City Manager
DATE: May 2, 2025
SUBJECT: Amendment No. 2 to Agreement No. 2023-104 with Overland Pacific and Cutler (extend term to May 10, 2026; and update the fee schedule to current rates and staffing) for right-of-way acquisition services

RECOMMENDATION:

Staff recommends approval of the amendment

BACKGROUND:

As the City continues to grow, we continue to expand our roads, to redevelop our Economic and Redevelopment areas, with our real property acquisitions, disposal of excess lands, and property management needs. The City does not currently have sufficient sta ffing and expertise in these fields to handle the current and upcoming workload in-house. The City has an immediate need for assistance with projects and specific council objectives to assist with redevelopment and blighted properties.

The City and Consultants now wish to exercise their option to extend their contracts for one year to now expire on May 10, 2026, and wish to update their fee sched ule to their current rates and to indicate current key staff members.

FISCAL IMPACT:

The services provided by this agreement are funded by the departments that need specific project work for acquisitions and those departments that utilize these services have appropriation and budget authority to pay for the services under this contract.

COUNCIL GOAL:

Reliable Infrastructure

ATTACHMENTS:

Amendment 2 to Agreement 2023-105

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Miscellaneous TO: Honorable Mayor and City Council
FROM: Dawn Spangler, Fiscal & Administrative Services Officer II DATE: April 28, 2025
SUBJECT: Appropriate Integrated Regional Water Management Implementation Grant funds to the Water Resources Department.

Appropriate $442,860.93 in grant funding to Fiscal Year 2023-24 and $4,448,535.07 in FY 2024-25 to the Water Resources Capital Improvement Budget.

RECOMMENDATION:

Staff recommend approval of the appropriations.

BACKGROUND:

The City in collaboration with Arvin-Edison Water Storage District, Rainbird Valley Mutual Water Company and Oildale Mutual Water Company submitted a Proposition 1 Round 2 Kern County Integrated Regional Water Management (IRWM) Grant Proposal to fund four water supply projects that improve water reliability, ground water supply, and water quality in Kern County.

In February 2023, California’s Department of Water Resources (DWR) released its final funding recommendations for the IRWM Grant Program. $6,243,505 was awarded to the Kern County IRWM Region to implement water related projects (t he “Projects”). The grants terms affected the City in two ways: (1) City must perform as Grant Administrator, a task for which it shall receive $71,500 and (2) City shall receive $1,352,109 towards the Kern River Canal Backup Weir Reconstruction Project. City, as Grant Administrator, will coordinate the distribution of funds to the Local Project Sponsors (“LPSs”).

The LPS’s projects include (1) the Frick Unit In-Lieu Project sponsored and executed by Arvin Edison Water Storage District, (2) the Weldon Reg ional Water Project – Water Transmission Line to Rainbird Valley Mutual Water Company (RVMWC) sponsored and executed by RVMWC, and (3) the Oildale Mutual Water Company (OMWC) Meter Installation Project sponsored and executed by OMWC.

On June 12, 2023, City executed Grant Agreement No 4600015080 (the “Grant Agreement”) with DWR.

The grant agreement provides funds not to exceed $6,243,505.

On August 9, 2023, the council approved the grant agreement which enable d the implementation, facilitate the disburseme nt of Grant funding, and enabled the reconstruction of the Kern River Weir Backup Canal. The council approved subgrantee agreements with the three local project sponsors as well as approved the $1,352,109 appropriation for the Kern River Canal Backup Weir Reconstruction Project.

The Water Resources department is requesting that the remaining grant funds be appropriated to the Water Resources Capital Improvement Budget. $442,860.93 is to be appropriated to Fiscal Year 23/24 to cover the grant reimbursements to the three local project sponsors that were made in FY 23/24 . $4,448,535.07 to be appropriated in FY 24/25.

FISCAL IMPACT:

All funds appropriated to be received for IRWM Grant Program. No fiscal impact to the general fund.

COUNCIL GOAL:

Reliable Infrastructure

ATTACHMENTS:

N/A

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Miscellaneous TO: Honorable Mayor and City Council
FROM: Virgina Gennaro, City Attorney
DATE: April 30, 2025
SUBJECT: Amendment to the Convention and Visitors Bureau Agreement No. 2016 -215 and Board of Directors By-Laws

1. Amendment No.1 to Agreement No. 2016-251 with CVB (to reflect the current management) for operations of CVB;

2. Amended By-Laws for Greater Bakersfield Convention and Visitors Bureau, commonly referred to as Visit Bakersfield (“CVB”)

RECOMMENDATION:

Staff recommends approval of Amendment No. 1 to Agreement No. 2016-251 and Amended By-Laws

BACKGROUND: Greater Bakersfield Convention and Visitors Bureau, commonly referred to as Visit Bakersfield (“CVB”) organize and promote events to benefit Bakersfield by offering various types of events/services. CITY and CVB combine resources and oversee th e day-to-day operations of the CVB to maximize efficiency as set forth in Agreement 2016-251.

On April 16th, 2025, the CVB Committee and Board approved amendments, presented by the City Attorney’s Office, to CVB’s By-Laws and Agreement 2016-251, which update terms concerning the duties and operations of CVB. These changes included the following:

The operation of CVB shall now be under the direction of City Manager/designee since the retirement of David Lyman, “CVB Manager”. Matt Billingsley is the Cit y Manager’s designee, and he will oversee operations and serve as the Secretary of the Board of Directors.

At the request of CVB, the makeup of the CVB’s Board of Directors has been updated from four (4) members to one (1) member; the total number of board members remain the same and only the quantity within each section has been altered.

Lastly, to mirror City Council, expenditures shall be presented to the CVB Board at each meeting in the same manner as expenditures are presented to the Council and any expenditure exceeding One Hundred Thousand Dollars and Zero Cents ($100,000.00) shall be presented to the Board for prior approval.

FISCAL IMPACT: n/a

COUNCIL GOAL:

Innovative and Efficient City Government

ATTACHMENTS:

1. Bylaws signed by MB

2. Amendment

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Hearings TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: April 28, 2025
SUBJECT: Public Hearing to consider a resolution approving the issuance of California Municipal Finance Authority Revenue and Refunding Bonds (HumanGood)

RECOMMENDATION:

Staff recommends adoption of the attached Resolution.

BACKGROUND:

HumanGood, a California nonprofit public benefit corporation (the “Corporation”), has requested that the California Municipal Finance Authority (the “CMFA”) participate in the issuance of one or more series of revenue bonds in an aggregate principal amount not to exceed Two Hundred Five Million Dollars ($205,000,000) (the “Bonds”). The proceeds of the Bonds will be used to finance expenditures for various renovations to existing infrastructure and upgrades to housing units and amenities at the continuing care community owned and operated by the Corporation known as Rosewood, located at 1301 New Stine Road, Bakersfield (the “Project”).

In order for the Bonds to qualify as tax -exempt bonds, City must conduct a public hearing under the Tax and Equity Fiscal Responsibility Act (the “TEFRA Hearing”) providing for the members of the community an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project.

Following the close of the TEFRA Hearing, an “applicable elected representative” of the governmental unit hosting the Project must provide its approval of the issuance of the Bonds for the financing of the Project.

In light of the foregoing, and in order to support affordable housing, staff recommends that the City conduct the TEFRA Hearing and adopt the resolution in favor of the issuance of the Bonds by the CMFA.

FISCAL IMPACT:

The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Corporation, and City will have n o financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the Bonds for the financing of the Project. All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bond s are not obligations of the City or the State of California but are to be paid for solely from funds provided by the Corporation.

ATTACHMENTS:

Resolution

Page 1 of 5 ends

RESOLUTION NO. _________________

A RESOLUTION OF THE CI TY OF BAKERSFIELD CITY COUNCIL

APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY REVENUE AND REFUNDING BONDS, SERIES 20 25
(HUMANGOOD – CALIFORNIA OBLIGATED GROUP) IN ONE OR MORE

SERIES IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED TWO HUNDRED FIVE MILLION DOLLARS ($205,000,000) FOR THE PURPOSE

OF FINANCING OR REFINANCING THE CONSTRUCTION, FURNISHING

AND EQUIPPING OF CONTINUING CARE FACILITY FOR HUMANGOOD

AND CERTAIN OTHER MATTERS RELATING THERETO

WHEREAS, HumanGood, HumanGood NorCal , HumanGood SoCal or HumanGood Fresno, each a California nonprofit public benefit corporation ( collectively, the “Corporation”), has requested that the California Municipal Finance Authority (the “Authority”) participate in the issuance of one or more series of revenue bonds in an aggregate principal amount not to exceed TWO HUNDRED FIVE MILLION DOLLARS ($205,000,000) (the “Bonds”), the proceeds of which will be used, among other things:

a) in a principal amount not to exceed THIRTY-FIVE MILLION DOLLARS ($35,000,000), to refund all or a portion of the outstanding FIFTY-TWO MILLION EIGHT Y THOUSAND DOLLARS ($52,080,000) original principal amount California Statewide Communities Development Authority Revenue Bonds, Series 2015 (American Baptist Homes of the West) (the “Series 2015 NorCal Bonds”),

b) in a principal amount not to exceed FORTY MILLION DOLLARS ($40,000,000), to refund all or a portion of the outstanding FORTY-SEVEN MILLION NINE HUNDRED THOUSAND DOLLARS ($47,900,000) original principal amount California Municipal Finance Authority Senior Living Revenue Bonds (Southern California Presbyterian Homes) Series 2015 (the “Series 2015 SoCal Bonds”),

c) in a principal amount not to exceed FIFTEEN MILLION DOLLARS ($15,000,000), to refund all or a portion of the outstanding FIFTEEN MILLION FOUR HUNDRED EIGHT Y THOUSAND DOLLARS ($15,480,000) original principal amount California Municipal Finance Authority Revenue and Refunding Bonds, Series 2020A (HumanGood – California Obligated Group) (the “Series 2020A Bonds”),

d) in a principal amount not to exceed SIXTY MILLION DOLLARS ($60,000,000), to refund all or a portion of the outstanding SIXTY FOUR MILLION SEVEN

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HUNDRED SIXTY -FIVE THOUSAND DOLLARS ($64,765,000) original principal amount California Municipal Finance Authority Revenue and Refunding Bonds, Series 2020B (HumanGood – California Obligated Group) (the “Series 2020B Bonds”),

e) in a principal amount not to exceed FIFTY-FIVE MILLION DOLLARS ($55,000,000), to finance or reimburse the cost of constructing, building, remodeling, renovating, rehabilitating, upgrading, furnishing and equipping certain of the Corporation’s continuing care retirement communities located in several jurisdictions throughout the state of California, including in the City of Bakersfield,

f) to pay a portion of the interest on the Bonds, if deemed necessary or advisable by the Authority or the Corporation,

g) to provide working capital to the Corporation, if deemed necessary or advisable by the Authority or the Corporation,

h) to fund a debt service reserve fund, if deemed necessary or advisable by the Authority or the Corporation, and

i) to pay certain expenses incurred in connection with the issuance of the Bonds;

WHEREAS, a portion of the proceeds of the Bonds in a principal amount not to exceed TWENTY MILLION DOLLARS ($20,000,000) will be used to finance expenditures for various renovations to existing infrastructure and upgrades to housing units and amenities at the following continuing care community owned and operated by the Corporation and located in the City of Bakersfield (the “City”): Rosewood located at 1301 New Stine Road, Bakersfield, California, 93309 (the “Community”); and

WHEREAS, the proceeds of the Series 2015 NorCal Bonds were used, among other things, to:

1) refund all or a portion of the FIFTY MILLLION DOLL ARS ( $50,000,000) original principal amount California Statewide Communities Development Authority Variable Rate Demand Revenue Bonds, Series 2006 (American Baptist Homes of the West) (the “Series 2006 Bonds”),

2) finance or reimburse the cost of the remodeling, renovation, furnishing and equipping of the Corporation’s continuing care facilities located in several jurisdictions, including at the Community in the City,

Page 3 of 5 ends

3) pay a portion of the interest on the Series 2015 NorCal Bonds,

4) provide working capital to the Corporation,

5) fund a debt service reserve fund,

6) pay certain expenses incurred in connection with the issuance of the Series 2015 NorCal Bonds; and

WHEREAS, pursuant to Section 147(f) of the Internal Revenue Code of 1986 (the “Code”), the issuance of the Bonds by the Authority must be approved by the City because the Community is located within the territorial limits of the City; and

WHEREAS, the City Council of the City of Bakersfield (the “Council”) is the elected legislative body of the City and is an applicable elected representative required to approve the issuance of the Bonds under Section 147(f) of the Code; and

WHEREAS, the Council understands that its actions in holding the public hearing and in adopting this Resolution do not obligate the City in any manner for payment of the principal, interest, fees or any other costs associated with the issuance of the Bonds, and the Council expressly conditions its approval of the issuance of the Bonds b y the Authority by the adoption of this Resolution on this understanding; and

WHEREAS, the Authority has requested that the Council approve the issuance of the Bonds by the Authority to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Pow ers Agreement relating to the California Municipal Finance Authority , dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the City; and

WHEREAS, pursuant to Section 147(f) of the Code, the Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and now desires to approve the issuance of the Bonds by the Authority.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Bakersfield as follows:

1) The City Council finds and declares that the foregoing recitals are true and correct and are incorporated herein by reference.

2) The City Council hereby approves the issuanc e of the Bonds by the Authority. It is the purpose and intent of the Council that this Resolution constitute approval of the issuance of the Bonds by the Au thority for the purposes of:

Page 4 of 5 ends

(a) Section 147(f) of the Code by the applicable elected representative of the governmental uni t having jurisdiction over the area in which the Community is located, in accordance with said Section 147(f); and

(b) Section 4 of the Agreement.

3) The officers and employees of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this Resolution and the financing transaction approved hereby.

4) The Council expressly conditions its approval of this Resolution on its understanding that the City shall have no obligation whatsoever to pay any principal, interest, fees or other costs associated with the Authority’s issuance of the Bonds.

5) This Resolution shall take effect immediately upon its adoption.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on ____________________________, by the following vote:

AYES: COUNCIL MEMBER ARIAS, GONZALES, WEIR, SMITH, KOMAN, BASHIRTASH, KAUR NOES: COUNCIL MEMBER _________________________________________________________ ABSTAIN: COUNCIL MEMBER _________________________________________________________ ABSENT: COUNCIL MEMBER _________________________________________________________

___________________________________

JULIE DRIMAKIS, CMC
CITY CLERK and Ex Officio Clerk of the
Council of the City of Bakersfield
APPROVED _________________

By _________________________

KAREN GOH
Mayor

APPROVED AS TO FORM:

VIRGINIA GENNARO
City Attorney

By ______________________________

Page 5 of 5 ends

VIRGINIA GENNARO
City Attorney
VG/pt
S:\COUNCIL\Resos\24-25\HumanGood 2025 - City of Bakersfield TEFRA Resolution.docx

ADMINISTRATIVE REPORT

MEETING DATE: May 14, 2025 AGENDA CATEGORY: Deferred Business TO: Honorable Mayor and City Council
FROM: Kristina Budak, Water Director
DATE: May 2, 2025
SUBJECT: Rescind Proposition 218 Notice Concerning FY 25-26 Proposed Increases to Sewer Rates

[Document Description]

RECOMMENDATION:

Staff recommends City Council rescind Proposition 218 Notice concerning FY 2025-26 Proposed Increases to Sewer Rates that was authorized for publication and distribution on March 26, 2025.

BACKGROUND:

On March 26, 2025, City Council authorized staff to mail out Proposition 218 Notice s (Notice) to sewer customers notifying them of the proposed increases to sewer rates that, if adopted, would be effective beginning FY 2025-26. In accordance with the City Council’s authorization and with the timeline requirements of Proposition 218, the Notice was sent out on April 11, 2025.

In the days following the distribution of the Notice, the City received an extraordinary number of inquiries.

These inquiries brought to light the need for staff to engage in community outreach efforts to better understand and meet the community’s needs and concerns. Therefore, in order to provide the best answers and better serve our community, staff is recommending the City Council rescind the Notice at this time.

Rescinding the Notice will render the noticed rates null and void and cancel the corresponding public hearing that was scheduled for May 28, 2025.

FISCAL IMPACT:

Sufficient funds are available in the Sewer Enterprise Fund to fund the costs associated with rescinding the Notice; therefore, there is no impact to the General Fund.

COUNCIL GOAL:

Innovative and Efficient City Government

ATTACHMENTS:

NOTICE TO ALL RECIPIENTS OF THE PROPOSITION 218 NOTICE CONCERNING A PROPOSED FY25/26 SEWER RATE INCREASE

NOTICE IS HEREBY GIVEN THAT the Bakersfield City Council Rescinded the Proposition 218 Notice Concerning a Proposed FY25/26 Sewer Rate Increase

Effective MAY 14, 2025, the Bakersfield City Council rescinded the Proposition 218 Notice Concerning a FY 25/26 Sewer Rate Increase that was mailed out on April 1 1th, 2025. Therefore, the proposed rates that were noticed are now null , void, and of no effect. Further, the previously scheduled hearing for May 28th, 2025 has been cancelled.

FURTHER INFORMATION: All questions regarding this N otice can be directed to Wastewater Staff at (661) 326-3249 Monday through Friday from 8:00 a.m. to 4:00 p.m. or via email at [email protected].

PUBLICATION DATE: 05/17/2025

Bakersfield City CouncilMay 14, 2025

Bakersfield City Council
May 14, 2025