May 6, 2025
2025 by submitting the attached Bond BHCIP Round 1: Launch Ready Conditional Award Attestation letter to DHCS via email at [email protected]. This acceptance will ensure that the conditional awardee acknowledges they will meet all the requirements in order to receive grant funding. Failure to respond to DHCS by the due date above will result in voluntary relinquishment of the conditional grant award.
2. Program Funding Agreement (PFA)
Information from your application is deemed final and will serve as the foundation of the project data, payment schedule, and Statement of Work (SOW). All this information will be included in your Program Funding Agreement (PFA), or contract, with Advocates for Human Potential, Inc. (AHP), the BHCIP administrative entity. See the attached sample PFA.
As per the Request for Applications (RFA), the PFA must be digitally executed by the conditional awardee and executed with AHP within 90 days of its receipt, a condition of disbursement. DHCS will not accept any modifications, negotiations, or redlines to the PFA. Furthermore, conditional awardees are obligated to clear title to the subject property to be improved with Bond BHCIP Round 1: Launch Ready funds prior to recordation of the security instruments. DHCS retains the authority to rescind conditional award funding and redirect it to alternate applicants in instances where extended delays in the execution of the PFA occur.
3. Match Requirements
The match source specified in your submitted application is considered final, and you may not make any modifications to it. All conditional awardees must provide the necessary documentation to support their match source no later than 5:00pm (PT) on May 16, 2025. For more information about match, see the attached Match information sheet.
Conditional awardees who identified use of cash for their match source will have 90 days from the date of the PFA execution to deposit those funds into a designated match account.
Conditional awardees who identified use of sunk costs for their match source may now submit invoices and proof of payment for costs incurred prior to the date of this letter (“sunk costs”) and receive credit on their required match.
Conditional awardees must adhere to strict guidelines and submit all documentation for DHCS approval of allowable sunk costs by 5:00pm (PT) on May 13, 2025. Costs incurred up to one year prior to the date of the award letter can be submitted as sunk costs; costs incurred more than one year ago will not be considered sunk costs.
Docusign Envelope ID: 3E26CE3E-3E86-4E88-9507-EABAD9456B66 Notice of Conditional Bond BHCIP Round 1 Award
May 6, 2025
4. AHP Account Success Manager (ASM)
Your designated ASM has scheduled an onboarding call for May 12, 2025 at 10:30am (PT). This is a mandatory initial step in the contracting process and an opportunity to meet your ASM, who will serve as your point of contact throughout the contracting and funding processes.
5. Bond BHCIP Round 1 Conditional Awardee Kickoff Webinar A mandatory kickoff webinar will be held on May 8, 2025, from 12:00 to 1:00 pm (PT). Please register here. Your project lead and all development team members are invited. A link to the recording will be sent to all conditional awardees for their reference following the webinar.
6. Incurred Cost and Projected Funding Needs
As a conditional awardee, you will be able to incur allowable project-specific expenses beginning the date of this conditional award letter. However, the ability to invoice will be contingent upon meeting all bond funding and program requirements.
Please note conditional awardees must submit an initial cost projection by 5:00pm (PT) on May 16, 2025 to align with the general obligation bond process. The specificity of these requirements will be covered in your scheduled onboarding call and mandatory webinars.
7. Monitoring and Reporting
Conditional awardees are required to complete the SOW and budget to finalize the PFA. Upon execution of the PFA, conditional awardees will be identified as awardees and at a minimum commit to providing: monthly funding projections, updates to project construction timelines, quarterly progress reports, and attending monthly ASM calls.
Reporting requirements and regular compliance on-site inspections will be required by DHCS for up to 30 years after completion of project construction.
8. Communications and Media Publications
As a condition of this award, conditional awardees are required to respond to DHCS requests regarding the promotion of this award. Requests may include, but are not limited to, media interviews; submission of related letters to the editor; providing quotes for media activities; or submitting informational videos to discuss the organization, funded behavioral health facilities, and impacts on communities as a result of this award.
You will receive an email from [email protected] with instructions on how to whitelist safe email addresses. All future communications from AHP will be sent from [email protected]. Please whitelist this email address to ensure you receive communications related to this award.
Docusign Envelope ID: 3E26CE3E-3E86-4E88-9507-EABAD9456B66 Notice of Conditional Bond BHCIP Round 1 Award
May 6, 2025
For questions, please contact DHCS or AHP at [email protected]. If you have not already done so, you are encouraged to register for the BHCIP listserv to receive updates about current and future funding opportunities. In addition, please review the frequently asked questions (FAQ) on the BHCIP website regularly for program guidance.
Should you no longer be interested in receiving Bond BHCIP Round 1: Launch Ready grant funding or wish to withdraw your grant application, please contact DHCS immediately at [email protected].
DHCS is excited to embark on this partnership with you to expand California’s continuum of behavioral health facilities. We are doing lasting work that will benefit many of our state’s most vulnerable individuals.
Sincerely,
Marlies Perez
Division Chief, Community Services Division
Project Executive, Behavioral Health Transformation
Department of Health Care Services
Attachment: Award Attestation
Docusign Envelope ID: 3E26CE3E-3E86-4E88-9507-EABAD9456B66 California Department of Health Care Services
Community Services Division
P.O. Box 997413 | Sacramento, CA | 95899
MS 2635 | Phone (916) 440-7800 | www.dhcs.ca.gov
State of California
Gavin Newsom, Governor
California Health and Human Services Agency
October 9, 2025
THIS LETTER SENT VIA EMAIL
Jennifer Byers
Economic and Community Development Director
City of Bakersfield
1600 Truxtun Avenue
Bakersfield, California 93301
RE: NOTICE OF AMENDED CONDITIONAL GRANT AWARD - BEHAVIORAL HEALTH CONTINUUM INFRASTRUCTURE PROGRAM (BHCIP) BOND ROUND 1:
LAUNCH READY
Dear Jennifer Byers:
The Department of Health Care Services (DHCS) is pleased to inform City of Bakersfield of your conditional award announcement in the amount of $22,867,345.00 for completion of Calm Horizons as represented in your Bond BHCIP Round 1: Launch Ready grant application and approved project budget. In addition, DHCS has approved the following project amendment(s), while all other project details initially approved remain unchanged:
• Decrease in bed count for Adult Residential SUD Treatment Facility from 65 beds to 55 beds; and
• Update square footage for Perinatal Residential SUD Facility to 5,592 square feet and decrease square footage for Adult Residential SUD Treatment Facility from 37,281 square feet to 31,689 square feet.
Information from your application is deemed conditional and will serve as the foundation of the project data, payment schedule, and Statement of Work (SOW). All this information will be included in your Program Funding Agreement (PFA), or contract, with Advocates for Human Potential, Inc. (AHP), the BHCIP administrative entity.
As per the Request for Applications (RFA), the PFA must be digitally executed by the conditional awardee and executed with AHP, a condition of disbursement. DHCS will not accept any modifications, negotiations, or redlines to the PFA. Furthermore, conditional awardees are obligated to clear title to the subject property to be improved with Bond BHCIP Round 1: Launch Ready funds prior to recordation of the security instruments. DHCS retains the authority to rescind conditional award funding and redirect it to alternate applicants in instances where extended delays in the execution of the PFA occur.
Docusign Envelope ID: 44D2FF31-D967-4860-85C8-13DF23E6165F Jennifer Byers
October 9, 2025
As the Bond BHCIP conditional grant awardee, you are solely responsible for any costs to complete the project in excess of the program funds award amount. DHCS will not be responsible for any cost overruns.
DHCS discourages any project change that impact deadlines and the overall Bond BHCIP project schedule. If for any reason acceptance of the Bond BHCIP Round 1:
Launch Ready funding proves problematic in that you are unable to execute the Program Funding Agreement, your project is no longer reflective of the project described in your application and supporting documentation for funding, there is concern about the perpetuity of your Bond BHCIP project, or you are no longer interested in receiving funding, please contact DHCS/AHP immediately.
DHCS is excited to embark on this endeavor with you to expand the continuum of behavioral health facilities in California. We are doing lasting work that will benefit some of our state’s most vulnerable individuals. If you have any questions or concerns, please contact AHP through the Bond BHCIP support center.
Sincerely,
Marlies Perez
Division Chief, Community Services Division
Project Executive, Behavioral Health Transformation
Department of Health Care Services
Docusign Envelope ID: 44D2FF31-D967-4860-85C8-13DF23E6165F
ATTACHMENT L FACILITY ACCESS AGREEMENT
L-1
Department of Health Care Services
Grantee: City of Bakersfield
Agreement # BR1-25-1503
ATTACHMENT L
FACILITY ACCESS AGREEMENT
BEHAVIORAL HEALTH CONTINUUM INFRASTRUCTURE PROGRAM (BHCIP) ROUND 1: LAUNCH READY
1. STATEMENT OF INTENT
The purpose of this Facility Access Agreement (this “Agreement”) is to provide the State of California (the “State”) Department of Health Care Services (“DHCS”) with access to a property and facility owned and operated by CITY OF BAKERSFIELD, a California charter city and municipal corporation (the “Sponsor”), which received grant funding through the Behavioral Health Continuum Infrastructure Program (“BHCIP”). The Sponsor further agrees to provide information and documents to DHCS as outlined in this Agreement. The Sponsor agrees to provide this facility access and to provide the information outlined in this Agreement to enable DHCS to confirm the Sponsor’s compliance with BHCIP requirements and restrictions and applicable federal regulations.
The Sponsor enters into this Agreement as a condition of receipt of Bond BHCIP Funds and will comply with this Agreement for the term specified.
2. BACKGROUND
DHCS oversees BHCIP pursuant to the requirements of California Welfare and Institutions Code sections 5960-5960.4, as amended by sections 5965-5967.01 that provided, in part, for the: (a) addition of section 5965.04 to the California Welfare and Institutions Code allocating additional funding to the Program; and (b) repealed section 5960.45 from the California Welfare and Institutions Code.
DHCS oversees BHCIP to award State Behavioral Health Infrastructure Bond Act of 2024 funds (“Bond BHCIP Funds”) to qualified entities, through competitive grants, to construct, acquire, and rehabilitate real estate assets to address significant crisis care gaps in California’s behavioral health (mental health and substance use disorder) infrastructure.
DHCS awarded the Sponsor Bond BHCIP Funds to acquire, expand, or construct certain improvements (the “Sponsor’s Project”) on that certain real property commonly known as 2310 Wible Road, located in the City of Bakersfield, County of Kern, State of California, and the improvements thereon (the “Property”); and, to operate the specific type of behavioral health facility (the “Facility”) identified in the Sponsor’s application on the Property following the completion of the Sponsor’s Project.
As part of DHCS’s grant award to the Sponsor, the Sponsor entered into a contract with Advocates for Human Potential, Inc., a Massachusetts corporation (“AHP”), which is
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assisting in the management of the Bond BHCIP Funds and administering BHCIP in partnership with DHCS.
This Agreement between DHCS and the Sponsor provides additional obligations the Sponsor has to DHCS as a condition of receiving all funds under the Sponsor’s contract with AHP and in order to comply with the requirements of the statutes governing BHCIP.
3. APPLICABILITY OF BHCIP STATUTES
It is the intent of the parties that the Sponsor, and any subsequent owners of the Property continue to be bound by the requirements of the BHCIP statutes (California Welfare and Institutions Code sections 5960-5960.4) and this Agreement for a minimum of thirty (30) years from the date of the Sponsor’s contract with AHP, and shall continue in full force and effect for a period of at least thirty (30) years after the date of either of the following:
(i) the date of issuance of a Certificate of Occupancy, if the Sponsor’s Project is for construction of a new facility, or (ii) the date of recordation of a Notice of Completion in the official records of the county in the jurisdiction where the Property is located, if the Sponsor’s Project is for the rehabilitation or expansion of an existing facility on the Property, notwithstanding the repeal of the BHCIP statutes. The BHCIP statutes, as written on the date of this Agreement, are hereby incorporated by reference into this Agreement.
4. SPONSOR OBLIGATIONS TO DHCS
For a minimum of thirty (30) years, the Sponsor shall:
A. Ensure that the Facility operates in compliance with the requirements set forth in California Welfare and Institutions Code sections 5960-5960.4 and Section 8.A. of this Agreement;
B. Comply with the change of Facility use requirements contained in Section 8.B. of this Agreement, if applicable;
C. Maintain all books, accounting records, client records, and documents in accordance with the requirements set forth in Section 8.C. of this Agreement; D. Provide DHCS access to the Property, the Facility, books, accounting records, client records, and documents in accordance with the requirements set forth in Section 8.D. of this Agreement;
E. Provide DHCS with reports in the manner and frequency set forth in California Welfare and Institutions Code sections 5960-5960.4 and Section 8.E. of this Agreement;
F. Require, as a condition of sale, that any subsequent owners of the Property comply with the terms of this Agreement, if the Sponsor transfers ownership of Facility at any time during the thirty (30) years;
G. Obtain DHCS’s written consent prior to incurring any debt secured by the Property, as applicable;
H. Provide written notice to DHCS within thirty (30) days of payment in full of any debt secured by the Property, as applicable; and
I. Provide written notice to DHCS of any litigation or governmental proceeding pending against the Sponsor, or any other event, that may materially adversely affect the Sponsor’s Property, business, operations, assets, condition (financial or
ATTACHMENT L FACILITY ACCESS AGREEMENT
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otherwise), or prospects, in accordance with the requirements set forth in Section
8.H. of this Agreement.
5. SERVICE LOCATION
The services shall be performed at the Property.
6. SERVICE HOURS
The services shall be provided during normal Sponsor working hours and days.
7. PROJECT REPRESENTATIVES
A. The project representatives during the term of this Agreement will be:
Department of Health Care Services
Contract/Grant Manager:
Laurice Artap, Section Chief
Community Services Division /
Behavioral Health Continuum
Infrastructure Program Section
Telephone: +1 (916) 345-8512
Email: [email protected]
City of Bakersfield
Contract/Grant Manager:
Christian Clegg, City Manager
Telephone: (661) 852-7099
Email: [email protected]
B. Direct all inquiries to:
Department of Health Care Services
State of California
Department of Health Care Services
Attention: Behavioral Health Expansion
Branch, Community Services Division
1501 Capitol Avenue, MS 2633
Sacramento, CA 95814
Telephone: +1 (916) 345-8512
Email: [email protected]
City of Bakersfield
Attention: Christian Clegg, City
Manager
1600 Truxtun Ave
Bakersfield, CA 93301
Telephone: (661) 852-7099
Email: [email protected]
C. Either party may make changes to the information above by giving written notice to the other party. Said changes shall not require an amendment to this Agreement.
8. SERVICES TO BE PERFORMED
A. Operation of the Facility:
For a minimum of thirty (30) years, the Sponsor shall comply with the following requirements:
ATTACHMENT L FACILITY ACCESS AGREEMENT
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1. Operate the Facility in accordance with all applicable requirements in California Welfare and Institutions Code sections 5960-5960.4;
2. Operate the Facility as the type of behavioral health services facility identified in the Sponsor’s DHCS-approved BHCIP grant application for Bond BHCIP Funds, and serve the populations identified in the Sponsor’s DHCS-approved BHCIP grant application for Bond BHCIP Funds, unless otherwise approved by DHCS in the manner described in Section 8.B. below; and
3. Accept Medi-Cal beneficiaries and serve at least the same percentage, or more, of Medi-Cal beneficiaries, as identified in the Sponsor’s DHCSapproved BHCIP grant application for Bond BHCIP Funds.
Any change to the Sponsor’s Project, including the Sponsor’s Project expansion scope requirements, as set forth in Table 1 below, shall require the Sponsor to submit a written request to DHCS in accordance with the requirements of Section 8B. No changes may be made without prior written approval from DHCS.
TABLE 1
A. SPONSOR’S PROJECT AND SPONSOR INFORMATION
Sponsor Name: City of Bakersfield, a California charter city and municipal corporation Entity Type: City
Project UUID: BOND_1054_CalmHorizons
Project Name: Calm Horizons
Project Address: 2310 Wible Road, Bakersfield, CA 93304 B. SPONSOR’S PROJECT NARRATIVE
The City of Bakersfield is requesting funding for Calm Horizons, which will repurpose an existing hotel in Bakersfield to become a substance use disorder residential, functioning as a campus model, providing onsite mental health, childcare, medical care, Medications for Addiction Treatment (MAT) to residents in addition to residential SUD services. This project is the Design Development phase and is an acquisition and adaptive reuse of an existing property with an anticipated completion date of July 2026. Funds will be expended on the purchase of the facility site and adaptive construction.
The lead applicant of this project is the City of Bakersfield, who is partnering with the County Behavioral Health Department (KernBHRS) as the lead for onsite programming. City of Bakersfield has years of experience working with vulnerable populations in need of these services. KernBHRS has over 30 years of experience providing specialty mental health and substance use disorder treatment in Kern County.
Calm Horizons will address the high need for residential SUD services in Kern County, serving the county’s most vulnerable residents, including perinatal women, justice involved adults, older adults, unhoused, and those at-risk of houselessness. The geographic area to be served includes Kern County, inclusive of the City of Bakersfield which is the County’s
ATTACHMENT L FACILITY ACCESS AGREEMENT
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largest metropolitan area. This inclusive treatment model will be able to address the needs of Kern County’s most vulnerable residents and begin their path to recovery. % of Medi-Cal Beneficiaries Served: 93%
C. SPONSOR’S PROJECT EXPANSION SCOPE REQUIREMENTS
Facility Type 1: Perinatal
Residential SUD Facility
# New Beds: 10 # New Slots:
Facility Type 2: Adult
Residential SUD Treatment
Facility
# New Beds: 55 # New Slots:
Facility Type 3: # New Beds: # New Slots:
Facility Type 4: # New Beds: # New Slots:
Facility Type 5: # New Beds: # New Slots:
Facility Type 6: # New Beds: # New Slots:
Facility Type 7: # New Beds: # New Slots:
Facility Type 8: # New Beds: # New Slots:
Facility Type 9: # New Beds: # New Slots:
Facility Type 10: # New Beds: # New Slots:
Total # New Beds: 65 Total # New Slots: 0
B. Change in Facility Use
For a minimum of thirty (30) years, if the Sponsor wants to change the type of behavioral health facility that it operates on the Property to something other than what was approved in the Sponsor’s BHCIP grant application for Bond BHCIP Funds, or to change or expand populations to be served by the facility, the Sponsor shall submit a written request to DHCS prior to making such a change.
The Sponsor’s written request shall:
1. Identify the desired type of behavioral health facility;
2. Identify the populations to be served by the facility;
3. Explain the need for the proposed change; and
4. Identify any licenses, certifications, building modifications, staff, or any other requirement that the Sponsor must obtain before being able to make the proposed change.
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As a part of its review of the Sponsor’s request, DHCS shall ensure that the change in use or population is tailored to provide behavioral health treatment that will meet community needs identified by local stakeholders, including the county board of supervisors, the county behavioral health director, providers of behavioral health services, and individuals who have or have had a mental health disorder or a substance use disorder. DHCS has absolute discretion to permit or deny the request and may require the Sponsor to provide additional information to evaluate the Sponsor’s request.
C. Record Retention
1. The Sponsor shall maintain books, accounting records, client records, and other documents in a manner sufficient to properly reflect all direct and indirect costs of operating the Property during the term of this Agreement, including any matching costs and expenses. The foregoing constitutes “records” for the purpose of this provision.
2. The Sponsor’s records and the Property’s and Facility’s records shall be subject at all reasonable times to inspection, audit, and reproduction by authorized representatives of the State, including DHCS or its authorized representatives.
3. The Sponsor agrees that departments authorized to represent the State (including DHCS, the Department of Finance or its authorized representatives, and the Bureau of State Audits or their designated representatives) and authorized representatives of the United States (including the Comptroller General and the Internal Revenue Service) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Sponsor agrees to allow these state and/or federal representatives access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records.
Further, the Sponsor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Cal. Gov. Code § 8546.7, 2 CCR §1896.77.)
3.1 The Sponsor shall maintain records in a data storage medium that is accessible to DHCS. DHCS, at its sole discretion, shall determine whether the Sponsor’s type of data storage medium meets this accessibility requirement.
4. The Sponsor shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Sponsor’s Project and the Bond BHCIP Funds for a minimum of thirty-five (35) years from the date of final disbursement to the Sponsor of its award of Bond BHCIP Funds, in compliance with the July 2, 2008 General Obligation Bond Record Retention Memorandum from the California State Treasury Office, 26 C.F.R. §1.148-5(d)(6)(iii)(E), Section 7 of Attachment A of the Sponsor’s contract with AHP, and all applicable Internal Revenue Service statutes, regulations, and guidance. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the thirty-five (35) year period, the records shall be retained
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until completion of the action and resolution of all issues which arise from it, or until the end of the regular thirty-five (35) year period, whichever is later.
5. The Sponsor may, at DHCS's discretion, following the expiration of this Agreement, reduce its accounts, books, and records related to this Agreement to microfilm, computer disk, CD ROM, DVD, or other data storage medium. Upon request by DHCS or an authorized DHCS representative to inspect, audit, or obtain copies of said records, the Sponsor shall supply or make available applicable devices, hardware, and/or software necessary to view, copy, and/or print said records. Applicable devices may include, but are not limited to, microfilm readers and microfilm printers, etc.
D. DHCS Monitoring
DHCS, or its authorized representatives, has, the right at all reasonable times to inspect the Property and the Facility. If DHCS exercises this right to inspect, the Sponsor shall provide access to the Property and the Facility and shall provide reasonable assistance for the safety and convenience of DHCS or its authorized representatives in the performance of their duties. All inspections and evaluations shall be performed in such a manner as will not unduly delay the work.
E. Proof of Insurance
Beginning five (5) years after the Sponsor’s contract with AHP, the Sponsor shall provide DHCS with proof of insurance for the Property annually or whenever there is a change in coverage. DHCS shall accept evidence of self-insurance, in the amounts and types sufficient to provide adequate coverage, subject to DHCS approval, in its sole discretion.
F. Assignment of this Agreement Following the Transfer of Ownership of the Facility If at any time during the thirty (30) year period of this Agreement, the Sponsor sells, gifts, or otherwise transfers ownership of the Property, in whole or in part, the Sponsor shall ensure that, as a condition of the ownership transfer, the subsequent owner of the Property complies with the terms of this Agreement.
Prior to finalizing any transfer of ownership of the Property, the Sponsor shall request that DHCS formally amend this Agreement to assign the Sponsor’s obligations under this Agreement to the subsequent owner of the Property.
This Agreement is not assignable by the Sponsor, either in whole or in part, without the prior written consent of DHCS.
G. Debt Secured by the Property
1. The Sponsor shall obtain DHCS’s written consent prior to incurring any debt secured by the Property, as applicable.
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2. The Sponsor shall notify DHCS in writing within thirty (30) days of payment in full of any debt secured by the Property, as applicable.
H. Notice of Litigation and Other Events
Within five (5) business days after an officer or other authorized representative of the Sponsor obtains knowledge thereof, the Sponsor shall provide written notice to DHCS of (i) any litigation or governmental proceeding pending against the Sponsor which could materially adversely affect the Sponsor’s Property, business, operations, assets, condition (financial or otherwise), or prospects and (ii) any other event which is likely to materially adversely affect the Sponsor’s Property, business, operations, assets, condition (financial or otherwise), or prospects.
I. Remedies
If the Sponsor violates the terms of this Agreement, DHCS or another department authorized to represent the State may impose a corrective action plan and/or take any of the following enforcement actions:
1. Direct AHP to temporarily withhold any grant payments of Bond BHCIP Funds pending correction of the deficiency;
2. Disallow all or part of the cost of the activity or action not in compliance;
3. Direct AHP to wholly or partly suspend or terminate the grant award of Bond BHCIP Funds;
4. Withhold or deny further award of Bond BHCIP Funds to the Sponsor;
5. Require the Sponsor to forfeit and return all or part of the grant award of Bond BHCIP Funds, including any interest; and/or
6. Require the Sponsor to forfeit and return all unused grant Bond BHCIP Funds, including any interest.
7. Specific Performance
DHCS (or another department authorized to represent the State) may specify the timeframes and deadlines for the Sponsor’s compliance with the above remedies.
All remedies required by DHCS shall be final and are not subject to administrative review.
DHCS (or another department authorized to represent the State) may take any other permissible remedies available in law or equity to enforce the terms of this Agreement.
9. AMERICANS WITH DISABILITIES ACT
Sponsor agrees to ensure that deliverables developed and produced pursuant to this Agreement shall comply with the accessibility requirements of sections 7405 and 11135 of the California Government Code, section 508 of the Rehabilitation Act of 1973 as amended (29 U.S.C. § 794d), regulations implementing the Rehabilitation Act of 1973 as set forth in Part 1194 of Title 36 of the Code of Federal Regulations, and the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101 et seq.). In 1998, Congress amended the
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Rehabilitation Act of 1973 to require Federal agencies to make their electronic and information technology (EIT) accessible to people with disabilities. California Government Code sections 7405 and 11135 codifies section 508 of the Rehabilitation Act of 1973 requiring accessibility of EIT.
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10. AGREEMENT EXECUTION
This Agreement shall be signed by DHCS and by a representative of the Sponsor, who by signing warrants that they have the requisite authority to enter into this Agreement on behalf of the Sponsor. This Agreement shall be effective as of the date that the complete document is signed or the date that the contract between the Sponsor and AHP goes into effect, whichever date is later.
[6bo8fso_____________________]
Sponsor’s Authorized Representative’s Signature
Christian Clegg, City Manager
Sponsor Representative’s Name in Print and Title
[xuz4kae_________]
Date
DHCS Representative Signature
Laurice Artap, Section Chief
Community Services Division / Behavioral Health
Continuum Infrastructure Program Section
DHCS Representative Name in Print and Title
Date
Electronic Record of Contracts
This document was generated as a record of certain contracts created, accepted and stored electronically.
Summary of Contracts
This document contains the following contracts.
Title ID
BOND_1054_CalmHorizonsProgram Funding Agreement 4a7a4c8b-3cd5-4286-8284-4f978e62d5f6 Contract signed by:
Christian Clegg Signer ID: a898f016-c373-4896-b015-518dcfbd7ae7 Email: [email protected]
Date / Time: Jan 7, 2026 at 8:20 PM UTC
IP Address: 174.46.226.5
User Agent: Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/142.0.0.0 Safari/537.36 Edg/142.0.0.0 Jennifer Polen Signer ID: 3b93e37a-80ac-494d-9e1c-fc26bd7028d9 Email: [email protected]
Date / Time: Jan 8, 2026 at 3:50 PM UTC
IP Address: 47.207.16.176
User Agent: Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/143.0.0.0 Safari/537.36 Edg/143.0.0.0
ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: CONSENT - Miscellaneous TO: Honorable Mayor and City Council
FROM: Kris Budak, Water Director
DATE: March 11, 2026
SUBJECT: Appropriate $3,737,446 of Litigation Revenue to Domestic Water Fund Capital Improvement Budget
RECOMMENDATION:
Staff recommends approval of this appropriation
BACKGROUND:
On June 5, 2023, the City joined Multi-District Litigation No. 2873 (“MDL 2873”) against 3M, DuPont, and other PFAS/PFOA manufacturers to recover damages associated with PFAS/PFOA contamination of the City’s water supply.
In 2024, the City reached a settlement in MDL 2873 that provides for the recovery of capital costs associated with installing treatment vessels at nine (9) City wells. To date, the City has received $4,537,446 in settlement funds, with additional payments anticipated.
On November 19, 2025, $800,000 of the settlement proceeds were appropriated to the Domestic Water Fund Capital Improvement Budget. At this time, staff is requesting that the remaining $3,737,446 be appropriated to the Domestic Water Fund Capital Improvement Budget to support the continued implementation of necessary water treatment infrastructure improvements.
FISCAL IMPACT:
There is no fiscal impact to the general fund.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Miscellaneous TO: Honorable Mayor and City Council
FROM: Christian Clegg, City Manager
DATE: March 19, 2026
SUBJECT: Appropriation for Deposit for Acquisition of 1430 and 1440 Truxtun Avenue 1 Appropriate and transfer $425,000 from the Capital Facility Reserve Fund to the Capital Outlay Fund for the payment for earnest deposit to begin the acquisition of the property. (Ward 2) RECOMMENDATION:
Staff recommends Council approve the appropriation
BACKGROUND:
On March 11, 2026, City Council approved the lease and option to purchase the Real Property located at 1430 and 1440 Truxtun Avenue. The property consists of a 10-story office building with approximately 127,504 square feet with a parking garage located on 2.3 acres of land on a prime corner in downtown Bakersfield in near proximity to City Hall.
Council approved the due diligence period for the purchase of the building to begin and the appropriation of funds to contract vendors to perform inspections. However, prior to the start of due diligence the City needs to formally exercise the option to purchase, open escrow, and submit an earnest money deposit of 3% of the sales price ($425,000) to the escrow company. In the event our inspections reveal items that cause the purchase to be cancelled, during the due diligence period, the deposit will be refunded to the City. In the event we purchase the building the deposit will be applied to the sales price.
City Council approved appropriation adjustments in the Capital Facility Reserve fund which have available unallocated fund balances. The City will use the same source of funds to pay for costs to properly examine the building during due diligence and provide for the deposit which will ultimately be used to purchase the building.
Staff is seeking City Council approval to appropriate the additional $425,000 necessary for the earnest money deposit to enable staff to open escrow and enter the due diligence period for the acquisition of the building.
FISCAL IMPACT:
The earnest money deposit of $425,000 will be applied to the sales price at close of escrow for the acquisition of the building. In the event our inspections reveal items that cause the purchase to be cancelled, during the due diligence period, the deposit will be refunded to the City.
COUNCIL GOAL:
Safety and Resilience
Innovative and Efficient City Government
ATTACHMENTS:
None
ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Consent - Miscellaneous TO: Honorable Mayor and City Council
FROM: Kevin Albertson, Fire Chief
DATE: March 10, 2026
SUBJECT: Bakersfield Fire Department report regarding compliance with annual inspection of certain identified occupancies pursuant to sections 13146.2 and 13146.3 of the California Health and Safety Code..
RECOMMENDATION:
Staff recommends to receive and file the report.
BACKGROUND:
Summary
Senate Bill (SB) 1205, approved Sept. 27, 2018, requires fire departments to provide an annual report to the City Council regarding compliance with state-mandated inspections of specified occupancies.
Pursuant to Sections 13146.2, 13146.3, and 13146.4 of the California Health and Safety Code, inspection compliance has not yet reached 100% for all identified occupancies.
The seeks that City Council acknowledge the measure of compliance of the Bakersfield Fire Department as it follows:
A. Residential Group R Occupancies
a. Residential Group R occupancies, for the purpose of this resolution, are generally those occupancies containing sleeping units, and include motels, hotels, apartments (three or more units), etc., as well as other residential occupancies (including a number of residential care facilities). Within the City of Bakersfield, there are 2,501 known Group R occupancies of this nature.
b. During calendar year 2025, the Bakersfield Fire Department completed 947 Group R Occupancy inspections. This is a compliance rate of 37% for this reporting period.
B. Assembly Group A Occupancies
a. Assembly Group A occupancies include, among others, the use of a building or structure, or a portion thereof, for the gathering of persons for purposes such as civic, social, or religious functions; recreation, food or drink consumption; or awaiting transportation or motion picture and television production studio sound stages, Approved Production Facilities, and production locations.
b. During calendar year 2025, the Bakersfield Fire Department completed 1704 Group A Occupancy inspections. This is a compliance rate of 73% for this reporting period.
C. Education Group E Occupancies
a. Educational Group E occupancies include, among others, the use of a building or structure, or a portion thereof, by more than six people at any one time for educational purposes through the 12th grade. There are 198 known educational facilities within the City of Bakersfield.
b. During calendar year 2025, the Bakersfield Fire Department completed 198 Group E Occupancy inspections. This is a compliance rate of 100% for this reporting period.
D. Institution Group I Occupancies
a. Institutional Group I occupanciesinclude, among others, the use of a building or structure, or a portion thereof, in which people are cared for or live in a supervised environment, having physical limitations because of health or age, are harbored for medical treatment or other care or treatment, or in which people are detained for penal or correctional purposes or in which the liberty of the occupants is restricted. There are 3 facilities within the City of Bakersfield that fall under this category.
b. During calendar year 2025, the Bakersfield Fire Department completed 3 Group I Occupancy inspections. This is a compliance rate of 100% for this reporting period.
FISCAL IMPACT:
The action to receive and file this mandated report has no fiscal impact to the General Fund.
COUNCIL GOAL:
Safety and Resilience
ATTACHMENTS:
None.
ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Consent - Miscellaneous TO: Honorable Mayor and City Council
FROM: Greg Terry, Chief of Police
DATE: March 13, 2026
SUBJECT: Appropriate $426,380 from the 2025 Kern County Fair and Appropriate $124,237 from Kern County Street Interdiction Team (SIT)
1. Appropriate $426,380 within the General Fund Police Operating Budget for reimbursement received for security services provided during the 2025 Kern County Fair.
2. Appropriate $124,237 within the General Fund Police Operating Budget for reimbursement received for Street Interdiction Team (SIT) operational services during the 2025 Kern County Fair.
RECOMMENDATION:
Staff recommends approval of the appropriations.
BACKGROUND: From September 12-28, 2025, the Bakersfield Police Department (BPD) deployed sworn and civilian personnel to provide security services for the 2025 Kern County Fair and to support Street Interdiction Team (SIT) operations coordinated with Kern County Probation.
FISCAL IMPACT:
The Police Department’s operating budget has already incurred these costs by paying personnel, equipment costs and travel-related expenses. Reimbursement in the amount of $426,380 for security services and $124,237 for SIT operation services during the Kern County Fair were received, and appropriation is requested to apply the reimbursement to the Police Operating Budget COUNCIL GOAL:
Safety and Resilience
ATTACHMENTS:
none
ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Successor Agency TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: March 11, 2026
SUBJECT: Receive and file Successor Agency payments from February 25, 2026, to March 10, 2026 in the amount of $1,400.00
RECOMMENDATION:
Staff recommends report be received and filed
BACKGROUND:
The City administers payment of Successor Agency enforceable obligation payments as authorized by the State Department of Finance (DOF) to further the dissolution of the former Bakersfield Redevelopment Agency. The Successor Agency has a Recognized Obligation Payment Schedule (ROPS) approved by both the Bakersfield Oversight Board and the DOF. All payments of the Successor Agency must be on this approved listing in order to be valid and authorized payments of the Successor Agency.
A check register is provided which summarizes the transactions processed during the above referenced period. Additional details are provided below for each transaction.
Check #8133194 to HDL COREN & CONE INC for $1,400.00 for continuing disclosure paperwork for tax allocation bonds.
FISCAL IMPACT:
$1,400.00
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Oracle SA Admin Check Register 3.25.26
3/11/2026 AP - CHECK REGISTER - SUCCESSOR AGENCY
FROM
02/25/2026 - 03/10/2026
PAGE 1
Payment
Number Fund Vendor Name Check Date Check Total
813319 3710 HDL COREN & CONE INC 3/5/2026 $ 1,400.00
0 $1,400.00
E-Payables
Number
Vendor
Number Vendor Name E-Payable Date E-Payables Amount
0.00 0 $0.00
0 $1,400.00
Disbursement Total
S:\Accounting\LACEY\ADMIN-COUNCIL\2026\COUNCIL - SA\3.25.26\
ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: PUBLIC SAFETY & VITAL SERVICES TO: Honorable Mayor and City Council
FROM: Darin Budak, Recreation and Parks Director
DATE: March 11, 2026
SUBJECT: Accept bid and approve Construction Projects Agreement with JL McDaniels Companies, Inc. DBA McDaniels Construction
(not to exceed $347,349.61) for the Community House Kitchen Improvements Project. (Ward 2)
RECOMMENDATION:
Staff recommends acceptance of bid and approval of agreement.
BACKGROUND:
City owns the Community House located at 2020 R Street (Facility) and is in of need updating the kitchen equipment and amenities (Project). This Project is a coordinated effort between the City and the Bakersfield Senior Center (BSC) to utilize the Facility for hot meal preparation and serving the local senior community. BSC will be providing City with kitchen equipment that will be utilized as part of the project.
These items include but are not limited to: a gas range, refrigerator, freezer, double oven, and buffet serving tables. The Facility will be temporarily used by the BSC until their new senior center is constructed.
After the new senior center is constructed, the Facility will be available for programing and rental.
On February 17, 2026, five bids were received for this Project:
JL McDaniels Compaines, Inc. $347,349.61
dba McDaniels Construction
Pacific Construction Services $373,014.20
RM Construction Design &Build LLC. $407,929.00
Old Ironside Construction, Inc. $476,716.00
James E. Thompson, Inc. $495,402.00
dba JTS Construction
Staff reviewed the bid proposals submitted by JL McDaniels Companies, Inc. dba McDaniels Construction (Contractor) in the amount of $347,349.61, was deemed acceptable and recommends approval of an agreement for a not to exceed amount of $347,349.61.
FISCAL IMPACT:
This Project is funded by Public Safety and Vital Services funds and the Capital Outlay Fund within the Capital Improvement Program and no additional funds are needed at this time.
COUNCIL GOAL:
Reliable Infrastructure
Community Character & Quality of Life
ATTACHMENTS:
1. McDaniels Construction Agreement Signed
2. Exhibit A: City Community House Kitchen Improvements RFP
3. Exhibit B: McDaniels Construction Bid Proposal
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
INQUIRIES: Direct questions for clarification of this Invitation to Bid:
(Use Bidding RFI Form; page 27)
Olimpia Frederick, Purchasing Officer
Telephone: 661•326•3914
Fax: 661•852•2100
E-Mail: [email protected]
SUBMITTAL: One (1) signed original bid and one (1) copy of the signed original bid must be received on or before:
11:00 a.m., February 12, 2026
Bids received after the time and date stated above shall be returned unopened to the bidder
Addressed to:
Mark envelope:
Pre-Bid Conference:
& Job Walk
(Mandatory)
Purchasing Division
1600 Truxtun Avenue, Second Floor
Bakersfield, California 93301
“Bid No. 25-26-27
CITY COMMUNITY HOUSE
KITCHEN IMPROVEMENTS
9:00 a.m., February 4, 2026
The Community House
(Central Park)
2020 R Street,
Bakersfield, CA 93301
INVITATION TO BID
BID NO. 25-26-27
CITY COMMUNITY HOUSE KITCHEN
IMPROVEMENTS
EXHIBIT A
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
CITY OF BAKERSFIELD
NOTICE INVITING SEALED BIDS
BID NO. 25-26-27
NOTICE IS HEREBY GIVEN that the City of Bakersfield invites, and will receive sealed bids for furnishing all labor, equipment, materials, and services to provide:
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS.
Bids will be received until 11:00 a.m., February 12, 2026, at the office of the Purchasing Officer, 1600 Truxtun Avenue, Second Floor, Bakersfield, CA 93301. Bids shall be clearly marked as “25-26-27 City Community House Kitchen Improvements”. The City shall not be responsible for bids received late due to Offeror’s failure to identify the bid as required hereunder.
Bid documents may be inspected and obtained by calling 661-326-3746. Inquiries regarding further information about the project should be directed to Olimpia Frederick, Purchasing at 661-326-3914.
Inquiries regarding directions to the office of the Purchasing Officer may be directed to Purchasing at 661- 326-3746.
A Certified Check, Cashier’s Check or Bidder’s Bond in the amount of ten percent (10%) of the bid, made payable to the City of Bakersfield, shall accompany each bid. The Successful Bidder will be required to furnish the City with a Performance Bond and a Payment Bond issued by a California admitted surety in the amount of one hundred percent (100%) of the contract amount. Bidder shall arrange for Power of Attorney for the admitted surety insurer to be on file with the Kern County Clerk-Recorder at the time set for receipt of bids. Any bonds required by these specifications will neither be accepted nor approved by the City unless the bonds are underwritten by an admitted surety and the requirements of California Code of Civil Procedure Section 995.630(a) and (b) are met, and the bonds are accompanied by the County Clerk’s certificate as provided for in California Code of Civil Procedure Section 995.640(b).
At the time the contract is awarded, the Successful Bidder shall be licensed under the provisions of Chapter 9 - Division 3 of the Business and Professions Code of the State of California to do the type of work contemplated under the project.
The Contractor must possess a valid B Contractor’s License at the time bids are received for this project.
The Contractor shall ensure that all subcontractors are properly licensed for the work they are to perform.
The proposed work shall be done in accordance with the “State of California, Department of Transportation, Standard Specifications” issued by California Department of Transportation, dated 2010, insofar as the same may apply.
The City of Bakersfield will comply with the mandatory completion of the DIR PWC 100 form to the State of California Department of Industrial Relations as part of SB 854 law effective July 1, 2014.
The successful Contractor will be required to provide information or complete form as requested by City staff. For more information please see the State of California page as follows:
https://www.dir.ca.gov/dlse/PublicWorks/SB854FactSheet_6.30.14.pdf A job walk series is scheduled for 9:00 a.m. on February 4, 2026, at The City of Bakersfield Community House, 2020 R Street, Bakersfield CA. 93301.The purpose of the job walk is to discuss with prospective contractors the work to be performed and to allow them to ask questions arising from the initial review of this Invitation to Bid. The City considers the job walk to be critical to the understanding of the requirements of the Invitation to Bid, therefore, attendance is mandatory.
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
The City hereby affirmatively ensures that minority and disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against based on race, color, national origin, ancestry, handicap, gender, or religion in any consideration leading to the award of contract.
The right is reserved by the City of Bakersfield to reject any or all bids and to waive any irregularities or informalities not affected by law in any bids received, to evaluate in its absolute discretion, the bids submitted and to award the contract according to the proposal which best serves the interests of the City.
Dated this 26th day of January 2026 at Bakersfield, California.
By: Olimpia Frederick
Purchasing Officer
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
KEY INFORMATION
BID NO. 25-26-27 ~ City Community House Kitchen Improvements Information
Sole Point of Contact
Olimpia Frederick, Purchasing
Officer 1600 Truxtun Avenue,
Second Floor Bakersfield, CA 93301
661•326•3914
661•852•2100 (Fax)
[email protected]
Final Questions or Comments Due
(Use Bidding RFI Form; page 27)
5:00 p.m., February 9, 2026
Pre-Bid Job Walk
(Mandatory)
9:00 a.m., February 4, 2026
The Community House
2020 R Street (Central Park),
Bakersfield, CA 93301
Bid Due Date 11:00 a.m., February 12, 2026
Bid Security Required
(must be included with bid) [ X] Yes 10% [ ] No
Performance Bond Required
(due within 10 days of request) [ X] Yes 100% [ ] No
Labor and Materials Bond Required
(due within 10 days of request) [ X] Yes 100% [ ] No
Expected Date of
City Council Approval March 11, 2026
Number of Copies of Bid due to
Purchasing Division
One (1) signed original and
one (1) copy of bid
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
INSTRUCTIONS TO BIDDERS
BID NO. 25-26-27 ~ CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS A. All information requested of the contractor shall be entered in the appropriate space(s) on the Bid Form. Failure to do so may disqualify your offer.
B. All information shall be typewritten or entered in ink. Mistakes may be crossed out and corrections inserted before submission of your bid. Corrections shall be initialed in ink by the person signing the bid.
C. Bids will not be accepted unless signed (not typed) in the appropriate space(s) by an authorized officer or employee of the contractor.
D. To be considered, bids must be submitted by, or prior to, the closing date and time specified.
It is the sole responsibility of the bidder to see that their bid is submitted in the proper time.
Any bids received after the closing date shall be returned, unopened, to the bidder, provided the request number, opening date, and bidder’s return address are on theenvelope.
Bid Due Date: February 12, 2026 @ 11:00 a.m.
E. Corrections and/or modifications received after the closing time specified herein will not be accepted.
F. Upon submission of bid documents, all such documents shall become the property of the City.
G. Provide any other information not specifically requested which may be considered by the Purchasing Officer. However, the Purchasing Officer is not obligated to consider any information not specifically requested in this Invitation to Bid.
H. The City shall not be responsible for any error or omission in the bid.
I. Prices shall remain open and valid, subject to acceptance for ninety (90) days after bid closing date. Any bid for which the contractor specifies a shorter acceptance period may be rejected.
J. The words “bidder” and “contractor” may be used interchangeably throughout this Invitation to Bid, and are used in place of the person, firm or corporation submitting a bid on the specifications, or any part thereof
K. Bids should be mailed or delivered to: PurchasingDivision City of Bakersfield
1600 Truxtun Avenue, Second Floor
Bakersfield, CA 93301
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
GENERAL TERMS AND CONDITIONS
BID NO. 25-26-27
1. INTENT
The City of Bakersfield is requesting bids from experienced and reputable contractors to provide improvement to an existing kitchen as provided on a set of plans and as specified herein.
Qualified firms must be licensed in the State of California and must have comparable and verifiable experience in general construction in commercial tenant improvements.
Selected contractor will work with The City of Bakersfield’s Recreation and Parks Department in the planning and coordination of this project.
One (1) original bid signed by an official authorized to bind contractor and one (1) copy of the signed bid, are to be submitted to the Purchasing Division, Attention: Olimpia Frederick, Purchasing Officer, 1600 Truxtun Avenue, Second Floor, Bakersfield, CA 93301, on or before 11:00 a.m., February 12, 2026.
2. INFORMATION
To ensure fair consideration for all bidders, the Purchasing Division is issuing this Invitation to Bid and is the sole point of contact for the Invitation to Bid. Unless otherwise directed, all communications, including meetings, conferences or technical discussions related to this Invitation to Bid should be directed to:
Olimpia Frederick, Purchasing
Officer Telephone 661-326-3914
Fax 661-852-2100
Email [email protected]
Failure to adhere to this policy may be grounds for rejection of bids.
3. SUBMISSION OF QUESTIONS AND COMMENTS
Bidders should carefully review this Invitation to Bid for defects and questionable or objectionable matter.
Questions and comments regarding this Invitation to Bid must be submitted in writing using the Bidding RFI Form (page 27), either by United States mail, e-mail, or facsimile no later than 5:00 p.m., February 9, 2026. The questioner’s company name, address, phone, and fax numbers and contact person must be included with the questions or comments. Questions and answers thereto shall be provided to all prospective bidders in the form of an addendum. Questions of a proprietary and competitive nature relating solely to the business interests of the questioner will be answered in strict confidence via individual and confidential communication such as e-mail, telephone or fax and the answers thereto will not be shared with all potential bidders. Submit questions or comments to the following address:
Olimpia Frederick, Purchasing Officer
Telephone 661-326-3914 • Fax 661-852-2100
Email [email protected]
4. ADDENDA TO THE INVITATION TO BID
Important Notice - Any revisions to the Invitation to Bid will be issued and distributed as addenda. The City will not be responsible for oral interpretations given by any City employee, representative, or others. Bidders are cautioned that any statements made that materially change any portion of the bid documents shall not be relied upon unless subsequently ratified by a formal written amendment (addendum) to the Invitation to Bid document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given.
Note: It is the responsibility of each bidder to ensure that they have a complete, up-to-date bid package, including any addenda, and that the City has their correct business name and address on file. If you have obtained this document from a source other than directly from the City of Bakersfield Purchasing Division, you are not on record as a plan holder. Any prospective bidder who obtained a set of bid documents from anyone other than the City is responsible for advising the City that they have a set of contract documents, thus placing you on the plan holder’s list. The City takes no responsibility to provide addenda to parties not listed by the City as a plan holder.
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
If any addenda are issued to this Invitation to Bid, the City will attempt to notify all prospective bidders who have secured same. However, it will be the responsibility of each bidder, prior to submitting their bid, to contact the Purchasing Division at 661-326-3746 to determine if addenda were issued and to make such addenda a part of the bid. The City reserves the right to revise or amend the specifications up to the time set for opening the bids.
Bidders shall acknowledge receipt of any addenda to the solicitation by signing and returning the addenda with the bid and by identifying the addenda numbers and dates in the space provided for this purpose on the bid form. Any addenda or bulletins issued shall constitute a part of the contract documents.
If bidder submits a bid to the Purchasing Division prior to receipt of any addendum, the bidder shall fax the addendum acknowledgement to 661-852-2100. The faxed acknowledgement shall become a part of the bidder’s bid as though submitted with the bid.
Addenda are posted online at the City of Bakersfield website and may be accessed at:
http://www.bakersfieldcity.us
~ Choose “Purchasing Information & Bids” under DOING BUSINESS ~ Addenda, if any, are posted with the corresponding bid
5. JOB WALK
To ensure that all potential contractors have full knowledge of the requirements of this Invitation to Bid, a job walk has been scheduled for 9:00 a.m. on February 4, 2026, at The Community House (Central Park), 2020 R Street, Bakersfield CA. 93301. The purpose of the job walk is to discuss with prospective contractors the work to be performed and to allow them to ask questions arising from the initial review of this Invitation to Bid. The City considers the job walk to be critical to the understanding of the requirements of the Invitation to Bid therefore, attendance is mandatory.
6. APPROXIMATE ESTIMATE
The City’s estimate of the quantities of work to be done and materials to be furnished are approximate only, being given as a basis for the comparison of bids, and the City of Bakersfield does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work that may be deemed necessary or expedient by the City due to budget or other constraints.
7. PRICING
Unit or lump sum prices shall, with full consideration of all provisions, conditions, requirements, and specifications contained and referenced herein, include all costs pertinent to the total work as specified.
Contractor shall submit unit prices, in figures, for all items listed in the Bid Form. The aggregate total of the bid shall be stated in both words and figures. If there is a discrepancy between the words and figures, the words shall prevail. Unit prices shall establish the basis of value upon which the work will be measured for payment to the contractor.
If any of the unit prices or the total price is excluded, the bid may be deemed non-responsive.
8. BID DOCUMENTS
No bid will be received unless it is made on a bid form furnished by the City. Failure to submit a bid on the form provided shall be considered just cause for rejection of the bid. Bidder Modifications or additions to any portion of the bid or contract documents may be cause for rejection of the bid. However, the City reserves the right to decide, on a case-by-case basis, whether to reject as non-responsive, a bid with modifications or additions.
Where indicated, the bid must be signed by a person duly authorized by bidder to bind bidder to a contract.
When a bid is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or a member of a partnership, a “Power of Attorney” must be on file with the City prior to the date and time set for receipt of bids or shall be submitted with the bid; otherwise, the bid will be rejected as irregular and unauthorized.
Questions and answers shall be transcribed and sent to attendees as soon as possible after the meeting in the form of an addendum. The job walk is mandatory, the City considers the job walk to be critical to the understanding of the project requirements and attendance is highly encouraged. It is anticipated that no additional job walks will be scheduled. However, the City hereby reserves the right to schedule additional job walks when deemed to be in the best interest of the City.
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
9. EXAMINATION AND ACCEPTANCE OF CONTRACT REQUIREMENTS
Before submitting a bid, bidders must satisfy themselves by personal examination of the work site, bid documents and by any other means as they may believe necessary, as to the actual conditions, requirements, and difficulties under which the work must be performed and to verify any representations made by the City, upon which the bidder will rely.
The submission of a bid shall be considered conclusive evidence that the bidder has carefully investigated all conditions that affect, or may at some future date affect, the performance under the contract covered by this solicitation, and is satisfied as to the character, quality, and quantities of materials to be supplied or work to be performed and as to the requirements of the Invitation to Bid. Submission of a bid shall also be evidence that the bidder is familiar with directives such as laws, codes regulations and ordinances that in any way affect prosecution of the work or persons engaged or employed in the work.
No bidder shall at any time after submission of a bid make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for satisfactory performance under the contract. If the bidder receives an award as a result of this Invitation to Bid, failure to have made such investigations and examinations will in no way relieve the bidder from its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the bidder for additional compensation. Any errors, omissions, or discrepancies found in the specifications or other contract documents shall be called to the attention of the City and clarified prior to the submission of a bid.
Should the bidder feel there has been a supplemental or oral modification, it shall be the bidder’s responsibility to verify said modification in writing prior to submission of the bid.
The contents of the bid of the Successful Bidder shall become contractual obligations if procurement action ensues. Failure to accept these obligations in a contractual agreement will result in cancellation of award and forfeiture of the Bidder's Bid Security, if said security is required under the contract. Conditional or qualified bids, unless specifically allowed, will be subject to rejection, in whole or inpart.
10. BID SECURITY
All bids shall be presented under sealed cover and shall be accompanied by one of the following forms of bidder’s security:
A Cashier’s Check, a Certified Check, a Bank Money Order of any national or state bank or a Bidder’s Bond duly executed by a California admitted surety insurer on the form provided herein and made payable to the City of Bakersfield.
The security shall be in an amount of at least ten (10%) percent of the amount bid, as payment by the Contractor to the City. A bid will not be considered unless one of the forms of bidder’s security is enclosed with it. A bidder’s bond will not be accepted unless it contains all information and signatures as required by the City and is properly filled out and executed.
The bid security shall be payable, without condition, to the City and shall be given as a guarantee that the bidder will enter contract if awarded to him. The bid security shall be declared forfeited as liquidated damages if the Contractor fails or neglects to enter said contract within ten (10) consecutive calendar days after being notified by the City that the award has been made and the contract is ready for execution. If the bidder fails to timely enter the contract, the City reserves the right, in addition to declaring the bid bond forfeited, to pursue all other remedies in law or equity relating to such breach, including, but not limited to, seeking recovery for breach of contract
The bid securities of all bidders, except the three lowest, will be returned promptly after the canvass of bids.
The bid guaranties of the three lowest bidders will be retained until the contract is signed, evidence of insurance provided, and a satisfactory Performance Bond and Labor and Materials Bond is furnished, or other disposition made thereof. Within ten (10) days of execution of the contract, the bid guaranties of the three lowest bidders will be returned.
11. SUBMISSION OF BIDS
This solicitation has a firm date and time due. It is solely the responsibility of the bidder to ensure that their bid is received by the City, in accordance with the solicitation requirements, prior to the deadline and at the place specified. In no event will a bid be considered if it is received after the bid closing date and time. Any bid received after the closing date and/or time will be returned, unopened, to the bidder, provided the bidder’s return address is on the envelope. Notwithstanding any provision specified herein, the City reserves Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
the right to extend the bid submittal deadline when it isin the best interest of the City.
A delivery label has been included as a part of the bid documents. Bids must be submitted under sealed cover and the delivery label must be attached to the envelope. The envelope shall also include the name and return address of the bidder. The City will not be responsible for bids received late due to Contractor’s failure to identify the bid as required hereunder.
If the bid is submitted by any means other than personal delivery, bidders should allow ample delivery time to ensure the timely receipt of their bids. The City shall not be responsible for any delays in mail service or by common carriers or by transmission errors or delays or mistaken delivery. Delivery of bid shall be made at the office specified in the Invitation to Bid. Deliveries made before the date and time due, but to the wrong City office, will be considered non-responsive unless re-delivery is made to the office specified before the date and time due specified in the Invitation to Bid. Bids shall be mailed or deliveredto:
Purchasing Division
City of Bakersfield
1600 Truxtun Avenue, Second Floor
Bakersfield, CA 93301
Bids must remain open and valid, subject to acceptance for ninety (90) days after bid closing date. Any bid for which the bidder specifies a shorter acceptance period may be rejected. The bidder agrees that submission of a signed bid will be interpreted to mean bidder agrees to all the terms and conditions set forth in all the pages of this Invitation to Bid and is certification that the bidder will accept an award made to it as a result of the submission.
12. BID SUBMITTAL ITEMS
All bids submitted shall include the following completed forms. Failure to submit any of the required forms may be cause for rejection of your bid.
• Bid Form (all pages)
• Bid Bond/Security
• Non-Collusion Affidavit
• Bidder’s Statement of Compliance with Insurance Requirements • Workers’ Compensation Insurance Certification
• Statement of OSHA Compliance
• Waiver of Provisions for Substitution of Securities
• Project Reference Form
13. PUBLIC OPENING OF BIDS
Bids will be opened and read publicly opened and read aloud in a conference room which is located on the first floor of City Hall North, 1600 Truxtun Avenue. Bidders or their authorized agents are invited to be present via Teams Meeting (Video Conferencing).
14. MODIFICATION OF BIDS
Any bidder who wishes to make modifications to a bid already received by the City must withdraw his bid to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Withdrawal of Bids). All modifications must be made in ink, properly initialed by bidder’s authorized representative, executed, and submitted in the same form and manner as the original bid. It is the responsibility of the bidder to ensure that modified or withdrawn bids are resubmitted before the time announced for the opening of bids. No bid may be modified after the time fixed in the public notice for the receipt of bids.
15. WITHDRAWAL OF BIDS
Any bid may be withdrawn at any time prior to the time fixed in the public notice for the receipt of bids, only by written request for the withdrawal of the bid filed with the office of the Purchasing Officer. The bidder or his duly authorized representative must execute the request in writing on the bidder’s letterhead. The withdrawal of a bid does not prejudice the right of the bidder to file a new bid. No bid may be withdrawn after the time fixed in the public notice for the receipt of bids.
16. RELIEF FROM BID
Attention is directed to the provisions of the Public Contract Code Sections 5100 to 5107, inclusive, concerning the relief of bidders. Should a bidder claim a mistake was made in its quotation, bidder shall, within five (5) calendar days after the bid opening, give the City written notice of the alleged mistake and Bid No. 25-26-27
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detail in said notice, the circumstances under which the mistake occurred. Final determination of relief from the bid shall be made by the City Council.
17. PRIME CONTRACTOR
Only one bid may be submitted as a “prime contractor” for the same work by any firm, individual, partnership or corporation, or combination thereof. A contractor submitting a bid as a prime contractor may not also submit bids as a subcontractor to other competing prime contractors. Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination thereof is interested in more than one bid for the work contemplated will cause the rejection of all bids in which such individual, firm, partnership, corporation, or combination thereof is interested. Nothing in this clause shall preclude a firm acting as subcontractor to be included as a subcontractor for two or more primary contractors submitting a bid for the work. A contractor who is not submitting a bid as a prime contractor may submit any number of bids as a subcontractor to competing prime contractors.
18. SUBCONTRACTORS
In accordance with Sections 4100 – 4114 inclusive, “Subletting and Subcontracting Fair Practices Act”, of the California Public Contracts Code, any person making an offer to perform work, shall, in his or her offer, set forth the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in an amount in excess of one-half (1/2) of one percent (1%) of the prime contractor’s total offer. The prime contractor shall list only one subcontractor for each portion as is defined by the prime contractor in his or her offer. If a prime contractor fails to specify a subcontractor, or if the prime contractor specifies more than one subcontractor for the same portion of work to be performed more than one-half (1/2) of one percent (1%) of the prime contractor’s total offer, the prime contractor agrees that he or she is fully qualified to perform that portion himself or herself, and that the prime contractor shall perform that portion himself or herself. If after the award of contract, the prime contractor subcontracts, except as provided in Sections 4107 or 4109, any such portion of the work, the prime contractor shall be subject to the penalties named in Section 4111. The substitution of a subcontractor shall not be allowed except as provided by Section 4107 of the Public ContractCode.
Bidders are cautioned that this listing requirement is in addition to the requirement to provide a list of DBE subcontractors after the opening of bids for projects utilizing Federal funds.
19. BIDDER’S POWER AND AUTHORITY
Bidder, in submitting a bid, warrants that it has full power and authority to comply with the requirements specified herein and will hold the City harmless from and against all loss, cost, liability, and expense (including reasonable attorney fees) arising out of any breach of this warranty. Further, bidder affirms that it will not enter any arrangement with any third party, which might abridge any rights of the City under this Contract.
20. EXPERIENCE AND COMPETENCY
Bidder represents that it is fully experienced and properly qualified to provide the goods and/or services required herein, and that it is regularly engaged in the general class or type of work called for under the contract, properly licensed, equipped, organized, and financed to perform such work required herein.
21. DEBARMENT
By submitting a bid, the bidder certifies that it is not currently debarred from submitting bids or bids for contracts issued by any political subdivision or agency and that it is not an agent of a person or entity that is currently debarred from submitting bids or bids for contracts issued by any political subdivision of agency.
22. EVALUATION AND AWARD OF CONTRACT
Award of contract, if made, shall be made within ninety (90) days to the lowest bidder meeting the specifications and requirements of the bid. Award shall be contingent upon the lowest bidder furnishing satisfactory evidence of having the requisite experience, ability, sufficient capital, and facilities to enable him to prosecute the work successfully and properly or provide the specified materials and to complete the work or provide the materials within the time specified in the contract (lowest responsive, responsible bidder). The decision as to which bidder is the lowest responsive, responsible, and best qualified bidder shall be in the exclusive jurisdiction of the City, and its decision shall be final and binding on allparties.
The following criteria may be used in this determination:
A. Unit price or lump sum prices.
B. Submission of all required forms.
C. Company’s reputation and financial status.
D. Experience, including bidder’s performance on previous contracts with the City.
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The bidder may be required before the award of any contract to show to the complete satisfaction of the City that it has the necessary licenses, equipment, facilities, experience, ability, capacity, skill, and financial resources to provide the services or goods specified herein in a satisfactory manner. The bidder may be evaluated based on character, integrity, reputation, judgment, experience, and efficiency. The bidder may be required to give a history and references in order to satisfy the City in regard to the bidder’s qualifications.
The City may make such investigation as it deems necessary to determine the ability of a bidder to furnish the required goods or services, and the bidder will furnish to the City all such information and data for this purpose as the City may request. Any material misrepresentation or material falsification of information provided to the City in the bid submission, or at any point in the bid evaluation process is basis for rejection of the bid. If the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the bid submission is material shall be made solely in the exercise of the City’s sound discretion.
AWARD OF CONTRACT FOR THIS PROJECT IS CONTINGENT UPON APPROVAL BY THE BAKERSFIELD CITY COUNCIL.
Rejection of Bids. Failure to meet the requirements of the Invitation to Bid may be cause for rejection of the bid. The City may reject the bid if it is deemed incomplete, contains irregularities of any kind, is offered conditionally, or expresses exceptions or qualifications on the technical specifications. A bid that includes terms and conditions that do not conform to the terms and conditions in the Invitation to Bid documents may be subject to rejection as non-responsive. However, the City reserves the right to permit the bidder to withdraw non-conforming terms and conditions from its bid response prior to the determination of the City of non-responsiveness based on the submission of non-conforming terms and conditions.
The City reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of a contract and to deliver the goods or services contemplated herein or the bid of any bidder who has previously failed to perform properly,
The City reserves the right to reject the bid of any bidder who previously failed to perform adequately or complete on time, contracts of a similar nature for the City or any other governmental agency. The City expressly reserves the right to reject the bid of any bidder who is in default on the payment of taxes, licenses, or other monies due the City.
Notwithstanding the foregoing, the City reserves the right to reject any and all bids without cause; to waive any requirements not affected by law, both the City’s and those proposed by the bidder; to waive any irregularities, informalities, minor defects or variations of a bid from the exact requirements of the specifications, not affecting the price, quality, quantity, delivery or performance time, in any bid or the bid process when it is in the best interest of the City to do so; to sit and act as sole judge of the merit and qualifications of the service offered and; to evaluate in its absolute discretion, the bid of each bidder, so as to select the bidder which best meets the requirements of the City, thus insuring that the best interest of the City will be served.
23. BID PROTESTS
Any protest of the award must be made under the procedure set forth in Bakersfield Municipal Code §
3.20.068. The protest must be made in writing and delivered to the City Clerk at 1600 Truxtun Avenue, Bakersfield, California 93301 with a copy to the City Purchasing Division and the City Attorney’s Office. The protest must set forth the specific reasons why the award is improper. The protest will be heard at the City Council meeting in which the award of the project will take place.
The protesting party must, at the time of the hearing before the City Council, fill out a speaker’s card and request to be heard at the public statement portion of the City Council agenda. The City Council meetings take place at 1600 Truxtun Avenue, Bakersfield, California 93301, unless the location is changed as allowed by law. Any questions concerning the procedures for filing a protest may be made by calling the City Clerk at (661) 326-3767.
24. PURCHASE ORDER/CONTRACT REQUIREMENT
Purchases of the City are authorized only if a signed purchase order or contract is issued in advance of order.
Contractors providing services or goods without a signed purchase order or contract do so at their own risk.
The City will not be liable for payment for any services or goods provided by the Contractor unless a valid purchase order or contract has been issued to the Contractor.
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A sample contract is included in this Invitation to Bid. Contractor will be required to execute a contract with the City which is substantially the same as the contract included in this Invitation to Bid. If any changes are desired, bidder must submit exceptions or exact contract modifications to the City one (1) week prior to the bid opening. The City is not obligated to accept such changes or modifications; however, if the changes are approved, the changes will be issued to all prospective bidders in the form of an addendum. Bidders will not be allowed to alter or negotiate contract language after the bid closing date and time.
The submission of a bid shall be considered conclusive evidence that the bidder has read and understands the requirements of this section and failure to execute the contract without alteration may result in the rejection of bidder’s proposal.
25. TERMS OF CONTRACT
The complete contract will include the entire contents of the Invitation to Bid and all pages that make up the bid solicitation, all addenda, all successful Bidder’s submittals, as approved and accepted by the City, all supplemental agreements, all change orders, all bond(s), and all written agreements which alter, amend, or extend the contract.
26. EXECUTION OF CONTRACT
Time is of the essence for this project. The successful bidder must execute the contract, including but not limited to, signing all necessary documents, and submitting bonds and evidence of insurance, within ten (10) consecutive calendar days after the notice of award. One copy of the contract will be returned to the Contractor after the City executes the contract. In case of failure of the Contractor to execute and return the contract and all required documents, including insurance, within the time allowed, the City may, at its option, consider that the bidder has abandoned the contract and forfeited the bid security, in which case the City reserves the right to contract with the second lowest bidder.
27. CONTRACTING ENTITY
The Recreation and Parks Department will be responsible for placing orders related to this Invitation to Bid.
The Project Manager will be Fidel Gonzalez; however, the Purchasing Division will administer the contract resulting from this Invitation to Bid and the Purchasing Officer shall be the final judge concerning issues or matters related to contract interpretation or problems regarding the terms, conditions, or scope of the contract.
28. CONTRACT DURATION
Award, if any, resulting from this Invitation to Bid, shall be for a one (1) year period. All work must be completed within 365 calendar days of award.
29. CONTRACT EXCLUSIVE
The provisions of the contract or purchase order resulting from this bid shall in no way prohibit the City from making any incidental purchases from another Contractor for the same commodities listed herein.
30. DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP
Bidder covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial, or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Bidder further covenants that, in the performance of this contract, no subcontractor or person having such an interest shall be employed. Bidder certifies that to the best of his knowledge, no one who has or will have any financial interest under this contract is an officer or employee of City.
Prior to the award of any contract, the potential contractor may be required to certify in writing to the office of the Purchasing Officer that no relationship exists between the contractor and any City employee, officer, official or agent that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City.
31. ETHICS IN PUBLIC CONTRACTING
Each bidder, by submitting a bid, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act and other supplementary Acts. By submitting a bid, the bidder certifies that its bid was made without fraud; that it has not offered or received any kickbacks or inducements from any other bidder in connection with the offer; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The bidder further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City.
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32. NON-COLLUSION AFFIDAVIT
Bidders are required to submit a Non-Collusion Affidavit with their bids. See attached Affidavit.
33. REPORTING OF ANTI-COMPETITIVE PRACTICES
If, and when, for any reason, collusion or other anti-competitive practices are suspected among vendors, a notice of the relevant fact shall be transmitted to the City’s Attorney, the District Attorney and/or State Attorney General.
34. ASSIGNMENT OF ANTITRUST AND UNFAIR BUSINESS PRACTICES CLAIMS In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the City of Bakersfield all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the City tender’s final payment to the contractor, without further acknowledgment by the parties.
35. INDEPENDENT CONTRACTOR
Contractor shall be legally considered an independent contractor and neither the Contractor nor its employees shall, under any circumstances, be considered servants or agents of the City; and the City shall be at no time legally responsible for any negligence or other wrongdoing by the Contractor, its servants, or agents. The City shall not withhold from the Contract payments to the Contractor any federal or state unemployment taxes, federal or state income taxes, Social Security tax, or any other amounts for benefits to the Contractor. The City shall not provide to the Contractor any insurance coverage or other benefits, including Workers’ Compensation, normally provided by the City for its employees. Further, the City will issue an IRS Form 1099 for any services provided hereunder and contractor hereby agrees that it will issue IRS W-2 or 1099 Forms to any third parties employed by contractor in the course of work specifiedherein.
It is further understood and agreed that contractor, in the performance of its obligations under the contract, is subject to the control and direction of the City as to the designation of tasks to be performed and the results to be accomplished, but not as to the means, methods or sequence used by the contractor for accomplishing such results. To the extent that the contractor obtains permission to, and does, use City facilities, space, equipment, or support services in the performance of the contract, this use shall be at the contractor’s sole discretion based on the contractor’s determination that such use will promote contractor’s efficiency and effectiveness. Except as may be specifically provided elsewhere in this Invitation to Bid, the City does not require that contractor use City facilities, equipment, or support services.
Contractor as Agent. Except as the City may specify in writing, the contractor and contractor’s personnel shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent. Contractor and contractor’s personnel shall have no authority, express or implied to bind the City to any obligations whatsoever.
36. CONTRACT BONDS
The successful bidder will be required to furnish the City a satisfactory Performance Bond in the amount of one hundred percent (100%) and a satisfactory Labor and Materials Bond (Payment Bond) in the amount of one hundred percent (100%) of the bid value. The bonds must be provided within ten (10) consecutive calendar days of request. Failure to furnish the required bonds within the time allowed will result in withdrawal of award and forfeiture of the bidder’s security.
The Faithful Performance Bond shall remain in force for one (1) year after the date of completion and shall be conditioned for the faithful and complete performance of the requirements and obligations found in the contractual agreement.
The Payment Bond of the successful bidder will assure that the contractor will promptly make payments to all persons supplying him with labor and/or materials in the prosecution of the work provided for in the contract.
Successful bidder shall have as a surety for all bonds, a corporate surety authorized to act as a surety in California. The bidder shall arrange for Power of Attorney for the admitted surety insurer to be on file with the Kern County Clerk-Recorder at the time set for opening of bids. The bonds required by these specifications will neither be accepted nor approved by the City unless the bonds are underwritten by an admitted surety and the requirements of California Code of Civil Procedure Section 995.630(a) and (b) are met, and the bonds are accompanied by the County Clerk’s certificate as provided for in California Code of Bid No. 25-26-27
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Civil Procedure Section 995.640(b). Bonds shall be executed in two (2) original counterparts on the form included in these specifications or facsimile thereof.
All alterations, extensions of time, extra and additional work and other changes authorized by this project manual, or any part of the contract may be made without securing the consent of the surety or sureties on the contract bonds.
Whenever any surety or sureties for the Payment Bond become insufficient, or the City has cause to believe that such surety or sureties have become insufficient, the City will require the Contractor to provide replacement Payment Bond or bonds, in an amount not exceeding that originally required by contract and as deemed necessary, considering the extent of the work remaining to be completed. All payments to Contractor, or any assignee, will be withheld pending receipt of the required bond orbonds.
37. CERTIFICATES AND LICENSES
Contractor represents and warrants that it shall, at the time the contract is awarded, possess at its sole cost and expense, keep in effect, or always obtain during the term of the contract, any licenses, permits and approval which are legally required for bidder to practice its profession and perform the work, or furnish any goods specified herein.
Without limiting the generality of the foregoing, if contractor is an out-of-state corporation, contractor warrants and represents that it possesses a valid certificate of qualification to transact business in the State of California issued by the California Secretary of State pursuant to Section 2105 of the California Corporations Code.
City of Bakersfield Business Tax Certificate. In accordance with the City’s Business License Tax Ordinance (Municipal Code Chapter 5.02), Contractor shall be required, at his/her own expense, to have a valid and current City of Bakersfield Business Tax Certificate prior to commencing work and throughout the term of the contract. However, a Business Tax Certificate is not required to submit a bid. For further information contact the City of Bakersfield at 661-326-3762.
38. INSURANCE
The Contractor and his/her insurance company should carefully review the insurance requirements applicable to this job. All requirements must be met before the City will allow work to commence on this contract. When performing work on property in the care, custody or control of the City, Contractor shall, at its expense, procure and maintain insurance with a State of California admitted surety with an A.M. Best’s Insurance Rating of A: VII or better on all of its operations under this Contract for the duration of the work and the warranty period. Certificates of Insurance shall be provided within ten (10) consecutive calendar days of award of contract. Failure to furnish the required certificates and endorsements within the time allowed will result in cancellation of award and forfeiture of the Bidder's Bid Security, if said security is required under the contract.
Broad Form Commercial General Liability Insurance. Contractor shall carry broad form commercial general liability insurance in any combination of primary, excess or umbrella insurance, covering all operations by, or on behalf of, Contractor for the limits of liability not less than $1,000,000 per occurrence and in the aggregate, combined single limit for bodily injury and property damage. If the policy has a general aggregate limit, the aggregate limit shall apply separately to this project.
Coverage shall be at least as broad as Insurance Services Office Commercial General Liability coverage “occurrence” form CG 0001. Contractor’s coverage shall be “occurrence” coverage and not “claims made” coverage. Coverage shall include or be endorsed to include products and completed operations and coverage for personal injury liability assumed under Contract. The policy shall also include coverage for liability arising out of the use and operation of any City-furnished equipment by Contractor, its personnel, and others.
The City, its officers, appointed and elected officials, agents, employees, and volunteers shall be named as additional insured on Contractor’s policy by a policy provision or endorsement providing coverage at least as broad as Insurance Services Office Additional Insured - Owners, Lessees or Contractors (Form B) endorsement Number CG 20 10 11 85. Forms CG 20 10 10 01 and CG 20 37 10 01 may be substituted for Form CG 20 10 11 85 upon approval of the City
Automobile Liability Insurance. Contractor shall carry Automobile Liability Insurance in any combination of primary, excess or umbrella insurance, provided the coverage is at least as broad as the liability coverage of Insurance Services Office Business Automobile Liability, Symbol #1 “any auto” (form number CA 0001), in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property Bid No. 25-26-27
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damage. The policy shall include coverage for liability arising out of the use and operation of owned, nonowned and hired autos, including the operation of City-furnished vehicles by Contractor, its personnel, and subcontractors.
Additional Insured. The General Liability policy is to contain or be endorsed to name the City, its officers, appointed and elected officials, agents, employees, and volunteers as Additional Insured as respects the liability arising out of the activities performed in connection with this contract. The coverage shall (a) be primary with respect to any insurance or self-insurance programs maintained by the City; (b) stipulate that any insurance or self-insurance maintained by the City shall not be called upon to contribute with the Contractor’s insurance (c) shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability; and (d) contain Standard Cross-liability provisions. Such additional insured endorsements maintained by the Contractor and its subcontractors shall not be required to provide coverage for City for the active negligence of City.
Additional Insured coverage shall be by a policy provision or endorsement providing coverage at least as broad as Insurance Services Office Additional Insured - Owners, Lessees or Contractors (Form B) endorsement Number CG 20 10 11 85. Forms CG 20 10 10 01 and CG 20 37 10 01 may be substituted for Form CG 20 10 11 85 upon approval of the City
Original endorsements, signed by a person authorized to bind coverage on its behalf, shall be furnished to the City by the successful bidder. All amendatory endorsements must reference the policy number to which they refer. Regarding additional insured requirements, the following specific language shall be utilized:
“The City is named as additional insured for all liability arising out of the operations by or on behalf the named insured, and this policy protects the additional insured, its officers, appointed and elected officials, agents, employees and volunteers against liability for bodily injuries, deaths or property damage or destruction arising in any respect directly or indirectly in the performance of the contract.
The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured and the coverages afforded shall apply as though separate policies have been issued to each insured.
The insurance provided herein is primary and no insurance held or owned by the City shall be called upon to contribute to a loss.
This policy does not exclude explosion, collapse, underground excavation hazard or removal of lateral support.”
Workers' Compensation and Employers Liability Insurance. Workers’ Compensation Insurance shall be provided as required by any applicable law or regulation. Employers Liability Insurance shall be provided in amounts not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 policy limit for bodily injury by disease, and $1,000,000 each employee for bodily injury by disease. The insurer shall waive all rights of subrogation against the City, its officers, appointed and elected officials, agents, employees, and volunteers.
If there is any risk of injury to Contractor’s employees under the U.S. Longshoremen’s and Harbor Workers’ Compensation Act, the Jones Act or under other laws, regulations, or statutes applicable to maritime employees, coverage shall be included for such injuries or claims.
Workers’ Compensation Self-Insurance. In the event the Contractor is self-insured, he shall furnish a Certificate Of Permission to Self-Insure, signed by the Department of Industrial Relations Administration of Self Insurance, Sacramento, California.
Deductibles and Self-Insured Retention. Any deductibles or self-insured retention, or lack of insurance specified herein, insurance in lesser amounts than specified herein or insurance with a rating less than A.M.
Best’s A: V, must be declared to, and approved by, the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses in an amount specified by the City.
Cancellation Clause. Each insurance policy required by this clause shall be endorsed to state that either party shall not cancel coverage, except after thirty (30) days' prior written notice has been given to the City.
The following specific language shall be utilized:
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“Coverage by this policy shall not be reduced or cancelled without thirty (30) days written notice given to the City by certified mail.”
All policies shall provide that there shall be continuing liability coverage thereon, notwithstanding any recovery on any policy.
All Operations Insurance. The City prefers that the insurance certificates and amendatory endorsements be provided on an “All California Operations” or “All Projects” basis. Note: If stating “All Operations” on the certificate of insurance, do not include a project, contract, or agreement number on the insurance documents.
In the event Contractor cannot provide insurance on an “All Operations” basis, all insurance correspondence, notices, certificates, and endorsements from the insurance carriers must each separately reference the City project, contract, or agreement number as well as the policy number.
Subcontractors. The City’s insurance requirements shall apply to all subcontractors employed by contractor under the work specified herein. The minimum limits of insurance specified herein shall apply to all subcontractors even though the City has approved lesser insurance requirements for the Successful Bidder.
Commencement of Work and Failure to Comply with Requirements. Original, signed certificates of insurance and original, separate endorsements, naming the City as additional insured for commercial general liability insurance and automobile insurance as well as a waiver of subrogation for Worker’s Compensation Insurance are to be received and reviewed by the City before any work is commenced hereunder by Contractor. An individual, who is authorized to sign on behalf of the insurer, thus binding the insurer, shall sign the certificates and amendatory endorsements. The City reserves the right to require complete, certified copies of all required insurance policies at any time.
In the event Contractor fails to comply with this section, the City may take such action as the City deems necessary to protect the City’s interest. Such action may include but is not limited to termination of the Contract, withholding of payments, or other actions as the City deems appropriate. Furthermore, if at any time during the life of the contract, Contractor fails to maintain in full force any insurance required by the contract documents, the City may acquire the necessary insurance for the Contractor and deduct the cost thereof from the monies due the Contractor.
The insurance provisions included herein, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of the insurance provisions herein may be within public policy and enforceable. Original insurance certificates and endorsements are to be mailed or delivered to:
Olimpia Frederick
City of Bakersfield
1600 Truxtun Avenue, Second Floor.
Bakersfield, CA 93301
39. WORKER’S COMPENSATION CERTIFICATION
Bidder shall complete the Workers’ Compensation Certification Form (Appendix) certifying compliance with the workers’ compensation provision of the California Labor Code.
40. INDEMNIFICATION
Contractor shall indemnify, defend and hold harmless City, its officers, agents and employees against any and all liability, claims, actions, causes of action or demands whatsoever against them, or any of them, before administrative or judicial tribunals of any kind whatsoever, arising out of, connected with, or caused by Contractor, Contractor’s employees, agents, independent contractors, companies or subcontractors in the performance of, or in any way arising from, the terms and provisions of this Agreement whether or not caused in part by a party indemnified hereunder, except for City’s sole active negligence or willful misconduct.
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Bidder acknowledges that he has fully informed himself of the contents and meaning of this hold harmless agreement and submits a bid with full knowledge thereof and that the terms are contractual and not a mere recital. These requirements shall also apply to any subcontractor whose hazards are not covered by the Contractor's insurance policies.
41. PATENTS AND ROYALTIES
Bidder, in submitting a bid, covenants to save, defend, keep harmless and indemnify the City and all of its officers, departments, agencies, agents and employees from and against all claims, loss, damage, injury, fines, penalties and cost, including court costs and attorney’s fees, charges, liability and exposure, however caused, for or on account of any copyright or patented or unpatented invention, process or article manufactured or used in performance of the contract, including its use by the City. If the contractor uses any design, device or materials covered by patent or copyright, it is mutually agreed and understood without exception that the contract price includes all royalties or costs arising from the use of such design, device, or materials in any way in the work.
42. LABOR AND PREVAILING WAGE REQUIREMENTS
In accordance with the California Code of Regulations (CCR), Title 8, any contract entered pursuant to this notice shall incorporate all applicable provisions of the State of California Labor Code, including those pertaining to Apprenticeship Employment Standards. Any contractor to whom a contract is awarded, and any subcontractor under him, shall pay all workers employed on the project not less than the prevailing wage rates of per diem wages in the locality in which the work is to be performed for each craft, classification or type of worker needed to execute the contract, including employer payments for health and welfare, pension, vacation apprenticeship and similar purposes, as these wage rates are determined by the Director of the Department of Industrial Relations. The schedule of per diem wages is based upon a working day of eight hours. The rate for holiday and overtime work shall be at least time and one half.
The general prevailing rate of wages can be obtained from the California Department of Industrial Relations via the Internet @ www.dir.ca.gov or by phone at 415-703-4780. Said wage rates are also on file at the City offices and will be made available to any person upon request. Bidders are responsible for ensuring that the proper rates are paid. No adjustments to the contract will be made due to bidders’ failure to obtain the proper wage rates. The wage rates will be incorporated by reference a requirement in any resultant contract.
Contractor acknowledges that he is familiar, or will become familiar, with the applicable provisions of the State of California Labor Code Sections, specifically, but not limited to the following Sections:
1. Labor Code Section 1735, in accordance with CCR, Title 8 Section 16101 – Discrimination in Employment
2. Labor Code Sections 1771 and 1774, in accordance with CCR, Title 8 Section 16000 – Payment of Prevailing Wages
3. Labor Code Section 1773.8 – Travel and Subsistence
4. Labor Code Section 1775 – Penalty for Failure to Pay Prevailing Wages
5. Labor Code Section 1776 – Certified Payroll Records
6. Labor Code Sections 1777.5 and 1777.6 – Apprenticeship Employment Standards
7. Labor Code Section 1777.7 – Penalty for Failure to Comply with Apprenticeship Employment Standards
8. Labor Code Section 1778 and 1779 – Worker’s Wages and Acceptance of Fees
9. Labor Code Section 1810 and 1813 – Legal Day’s Work
10. Labor Code Section 1812 – Record of Work Performed
11. Labor Code Section 1813 – Penalty for Failure to Pay Overtime
12. Labor Code Section 1815, in accordance with CCR, Title 8 Section 16200 – Overtime Rates of Pay
13. Labor Code Sections 1860 and 1861 in accordance with Section 3700 – Worker’s Compensation Insurance
If Contractor does not have a union contract which provides for apprentices, Contractor and all Subcontractors shall submit one of the following to the City of Bakersfield with the signed agreement.:
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
1. A copy of a “Request For An Application For A Certificate Of Approval To Employ And Train Apprentices On Public Works”. This request shall be submitted to the local Department of Industrial Relations, Division of Apprenticeship Standards on the Contractor’s and each subcontractor’s letterhead or DAS 140.
2. A copy of an approval to employ and train apprentices from the local Department of Industrial Relations, Division of Apprenticeship Standards.
3. Proof of a Collective Bargaining Agreement with the Joint Apprenticeship Committee, providing for apprentices.
The City shall have the right to request all copies and/or inspect certified payroll records during normal working hours and shall have the right to question workers at any time concerning the wages being paid.
Contractor shall not interfere in any way with the City’s right to investigate conformance with the wage provisions of the contract.
43. TERMINATION FOR DEFAULT AND CAUSE
If the Contractor fails to perform under the terms of the contract, the City may cancel the contract with five (5) days written notice to the Contractor. Termination for cause shall be at the discretion of the City and such cause shall include, but not be limited to, the following circumstances:
14. If the Contractor shall fail to provide services, supplies or materials or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement the City may terminate the contract, in whole or in part.
15. Any assignment, subletting or transfer of the interest of the Contractor, either in whole or in part, without the written consent of the City shall be cause for the City to immediately terminate the agreement for default.
After receipt of a notice of termination, except as otherwise directed, the Contractor shall stop work on the date of receipt of the notice of termination or other date specified in the notice; place no further orders, except as necessary for completion of such portion of the work not terminated; and settle all outstanding liabilities and claims.
In case of default by Contractor, the City may procure the articles or services from other sources and hold the Contractor and/or it’s surety responsible for any resulting additional purchase and administrative costs and may deduct from monies due, or that may thereafter become due to the Contractor, the difference between the contract price and the actual cost thereof to the City, including all costs for re-procurement and contract completion. Prices paid by the City shall be considered the prevailing market price at the time such costs are incurred. This remedy shall be in addition to any other remedies that the City may have.
44. TERMINATION FOR CONVENIENCE
The performance of work under the contract may be terminated by the City in whole or in part whenever the City determines the termination is in the City’s best interest. Any such termination shall be affected by the City by the delivery of written notice of termination at least thirty (30) days before the date of termination, specifying the extent to which performance of the work under the Contract is terminated and the date upon which such termination becomes effective.
After receipt of a notice of termination, except as otherwise directed, the Contractor shall stop work on the date of receipt of the notice of termination or other date specified in the notice; place no further orders or subcontracts for materials, services or facilities except as necessary for completion of such portion of the work not terminated; terminate all vendors and subcontracts and settle all outstanding liabilities and claims.
45. TEMPORARY SUSPENSION OF WORK
Notwithstanding the foregoing, the City’s Project Manager shall have the authority to suspend the work wholly or in part without penalty or contract termination by the Contractor, for such period as he/she may deem necessary, due to unsuitable weather, or to such other conditions as are considered unfavorable for the suitable prosecution of the work, or for such time as he may deem necessary, due to the failure on the part of the Contractor to carry out orders given, or to perform any provisions of the work or extra work that may be done by City Forces. Contractor shall immediately obey such order of the City’s Project Manager and shall not resume the work until ordered to do so in writing by the Project Manager.
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CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
46. NON-APPROPRIATION
All funds for payment by the City under this Contract are subject to the availability of an annual appropriation for this purpose by the City Council. In the event of non-appropriation of funds by the City Council for the services or goods provided under contract, the City will terminate the Contract, without termination charge or other liability, on the last day of the then-current fiscal year or when the appropriation made for the thencurrent year for the supplies or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of the contract, cancellation shall be accepted by the contractor on thirty (30) days’ prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination.
47. INVOICES
Unless otherwise specified, invoices shall be sent to the address set forth herein below. Invoices shall include the Contract number and the City Project Manager’s name, and invoice totalamount.
48. PAYMENT
City of Bakersfield; Recreation & Parks Dept.
1600 Truxtun Avenue, Bakersfield, CA 93301
Attention: Fidel Gonzalez, Park Construction & Facilities Planner Email: [email protected]
The City’s obligation to pay amounts due under the contract shall be contingent upon receipt by the City of invoices in sufficient detail to permit identification of the items as described in the specifications of the Invitation to Bid. Payment will be made within thirty (30) days after the receipt of a correct invoice, whichever event occurs later. Any payments due contractor shall be withheld pending receipt of any outstanding reports required by the contract documents.
City Right to Withhold Certain Amounts. In addition to the payment to be retained by the City under the provisions of the contract documents, the City may withhold enough of any payment otherwise due to the contractor to cover (a) payments that may be past due and payable for just claims for labor or materials furnished in and about the performance of the work under this contract (b) for defective work not remedied or (3) breach of any terms of this contract. The City shall disburse and shall have the right to act as agent for the contractor in disbursing such funds as have been withheld pursuant to this subsection, to the party or parties who are entitled to payment therefrom. The City will render to the contractor a proper accounting of all such funds disbursed on behalf of the contractor.
49. NOTIFICATION OF MATERIAL CHANGES IN BUSINESS
Contractor agrees that if it experiences any material changes in its business, including, without limitation, a reorganization, refinancing, restructuring, leveraged buyout, bankruptcy, loss of key personnel, etc., it will immediately notify the City of the changes. Contractor also agrees to immediately notify the City of any condition which may jeopardize the scheduled delivery or fulfillment of contractor’s contractual obligations to the City. Upon filing for bankruptcy or insolvency proceeding, by or against the contractor, whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the City reserves the right at its sole discretion to terminate the contract either for cause or convenience as provided in this Invitation to Bid.
50. ASSIGNMENT OF CONTRACT
The expertise and experience of the contractor and the quality of goods or services supplied under the contract are material considerations for this contract. The City has a strong interest in the qualifications and capability of the persons and entities that will fulfill the obligations imposed on the contractor under the contract. In recognition of this fact, no assignment by the contractor of the contract or any part hereof, or of funds to be received hereunder, will be binding upon the City unless such assignment had prior written approval and consent of the City. In the event the City gives such consent, the terms and conditions of the agreement shall apply to and bind the party or parties to whom such work is assigned, sublet or transferred.
Any attempted or purported assignment without the City’s written consent shall be void and of no effect.
51. AUTHORITY OF THE CITY
Subject to the power and authority of the City as provided by law and in this contract, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The City shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
52. RIGHT TO REQUIRE PERFORMANCE
The failure of the City at any time to require performance by the Contractor of any provisions hereof shall in no way affect the right of the City thereafter to enforce the same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself.
53. LAWS TO BE OBSERVED
Contractor shall keep itself fully informed of, and shall observe and comply with, all laws, ordinances, and regulations which in any manner affect those engaged or employed on any work, or the materials and equipment supplied or used in the work, or in any way affect the performance of the work, and of all orders and decrees of agencies having any jurisdiction or authority over work performed under the contract.
54. EQUAL EMPLOYMENT OPPORTUNITY
In submitting a bid, bidder certifies that he/she will comply with all the provisions of the Equal Opportunity Clause of Executive Order 11246 as amended by Executive Order 11375. Attention of the bidder is particularly called to the requirement for ensuring that employees, and applicants for employment, are not discriminated against because of their ancestry, race, religion, color, gender, age, disability, political affiliation, national origin, or ancestry, except when such a condition is a bona fide occupational qualification reasonably necessary for the normal operations of the Contractor.
It is understood and agreed that the contractor shall comply with all requirements, when applicable, of the California Fair Employment Practices Commission and provisions, when applicable, of all Federal, State of California, County of Kern and the City’s laws and ordinances, in performance of fulfilling this agreement.
The aforesaid provisions shall include, but not be limited to employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship.
Contractor agrees to post in conspicuous places, visible to the employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. Contractor, in all solicitations or advertisements for employees, placed by, or on behalf of Contractor, shall state that Contractor is an Equal Opportunity Employer.
In submitting a bid, bidder certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. Bidder further certifies that he will not maintain or provide for his employees and segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any location under his control where segregated facilities are maintained. Bidder agrees that a breach of this certification is a violation of the equal opportunity clause in this contract. As used in this certification, the term "segregated facilities" means any waiting room, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit direction or are in fact segregated on the basis of race, color, religion, sex or national origin because of habit, local custom, or any other reason.
Bidder agrees that (except where he has obtained identical certifications from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the equal opportunity clause, and that he will retain such certifications in hisfiles.
55. CONFIDENTIALITY OF CITY INFORMATION
During performance of the contract, contractor may gain access to and use financial, statistical, personal, technical, or other information relating to the City’s operations, hereafter collectively referred to as “City Information”, which are designated confidential by the City and made available to the contractor.
Contractor agrees to protect all City Information and treat it as strictly confidential and further agrees that it shall not at any time, directly or indirectly, divulge, disclose, or communicate in any manner any City Information to any third party without the prior written consent of the City. A violation by contractor of this Section shall be a material violation of the contract and shall justify legal and/or equitablerelief.
56. CONTRACTOR INFORMATION
All proprietary and other information received from the contractor by the City, whether received in connection with contractor’s bid to the City or in connection with any services performed or goods provided Bid No. 25-26-27
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under the contract will be disclosed upon a receipt of request for disclosure, pursuant to the California Public Records Act.; provided, however, that, any information set apart and clearly and reasonably marked by the contractor as Trade Secrets”, “Confidential” or “Proprietary”, as defined in California Government Code, Section 6254.7, shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law.
The City shall give notice to the contractor of any request for disclosure of such information. Contractor shall have five (5) days from the date it receives such notice to enter into an agreement with the City, satisfactory to the City’s Attorney, providing for the defense of, and complete indemnification and reimbursement for all costs, including plaintiff’s attorney fees, incurred by the City in any legal action to compel the disclosure of such information under the California Public Records Act. Contractor shall have sole responsibility for defense of the actual “trade secret” designation of such information. Failure by contractor to label materials or information as proprietary or failure to respond to the notice provided by the City for the requested release of information under the California Public Records Act, shall be deemed a waiver by the contractor of any claimagainst the City for release of said materials or information.
57. NEWS RELEASES
News releases, publications or advertisements pertaining to this Invitation to Bid or to the project to which the Invitation to Bid relates shall not be made without prior approval of the City, and only in coordination with the City.
58. RECORDS AND AUDIT
Contractor shall maintain complete and accurate records with respect to the services rendered and the costs incurred under this agreement, including all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City. All such records shall be prepared in accordance with Generally Accepted Accounting Practices (GAAP), shall be clearly identified and shall be kept readily accessible.
Upon oral or written request of the City, Contractor shall make such records available to the City’s auditor and his agents and representative, for the purpose of auditing and/or copying such records, at any time during regular business hours, for a period of three (3) years, or for any longer period required by law, from the date of final payment under this agreement.
Under California Government Code Section 8546.7, if the amount of public funds expended under the contract is anticipated to exceed Ten Thousand Dollars ($10,000.00), the contract shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the contract.
59. SEVERABILITY
If any provisions of this Invitation to Bid shall be held to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
60. SURVIVAL
Notwithstanding the City's acceptance of the work and payment therefor, Contractor shall remain obligated under all clauses of this Contract, which expressly or by their nature extend beyond and survive such acceptance and payment or termination. The contract shall be binding on the heirs, executors, administrators, successors and assigns of the parties
61. VENUE
Any contract resulting from this solicitation shall be governed by, and construed in accordance with, the laws of the State of California. Venue for any litigation arising out of the contract will be vested exclusively in the State and Federal Courts located in Kern County, California, and bidder consents to jurisdiction over their persons and over subject matter of any such litigation in said courts, and consent to service process issued by said courts.
62. INCURRING COSTS
The City is not liable for any cost incurred by bidders in responding to this Invitation to Bid. Such expenses shall be borne exclusively by the bidder.
63. CANCELLATION OF SOLICITATION
The City may cancel this solicitation at any time.
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
SCOPE OF WORK
BID NO. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
INTENT
The City of Bakersfield Purchasing Division is soliciting bids from qualified general contractors experienced, licensed, and qualified to provide general construction tenant improvements.
Work includes in general the alteration of an existing kitchen to include, but not limited to, architectural, demolition, carpentry, plumbing, electrical, mechanical work for new kitchen equipment and fixtures within an existing community center. All installallations & disposals will follow applicable Federal, State, and local rules and regulations and industry standards.
All work shall be commensurate with the highest professional standards and shall be performed in a good and workmanlike manner, by experienced personnel specializing in the necessary trades to perform the work described in the set of approved construction plans provided as part of this invitation. All work shall be done in accordance with the applicable provisions set forth by OSHA and Cal OSHA regulations during the entirety of the work. Award to be based on the Total Bid Amount for the project.
SCOPE OF WORK
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
SPECIFICATIONS AND SCOPE OF WORK
OVERVIEW:
Work performed under this scope will be for Community House located at 2020 R Street, in Bakersfield CA. 93301. The purpose of the work is to provide tenant improvements to an existing kitchen using the approved plans herein included as part of this scope of work. This project is a coordinated effort between The City of Bakersfield (COB) and the Bakersfield Senior Center (BSC) to utilize the facility for hot meal preparation and serving to the senior community. BSC will be providing COB with kitchen equipment that will be utilized as part of the project. These items may include but not limited to: a gas range, refrigerator, freezer, double oven, and buffet serving tables.
All work to be performed will be conducted in a currently active programmed facility. The Contractor shall be required to isolate the work area as to minimize any disruption to staff and any programmed activities and include the following:
A. The project includes but is not limited to architectural, demolition, carpentry, electrical, mechanical, plumbing, concrete, tile, and finishes that will provide a fully functional commercial kitchen. Demo & Site plan improvements shown on the construction plans sheet A-111 will not be part of this project.
B. The City of Bakersfield (COB) in coordination with the Bakersfield Senior Center (BSC) is to utilize the facility for hot meal preparation and serving. BSC will be providing the COB with existing kitchen equipment from their current facility to be utilized within the new finished kitchen. The contractor shall coordinate with COB & BSC staff to ensure the kitchen equipment is sized and suitable within the kitchen area improvements.
C. Permits and Fees: Fees to the City Building Department and Kern Environmental Health have been paid by the owner. The awarded contractor will need to apply for and obtain for any additional permits that may be required to perform the work. The Contractor shall be required to coordinate all inspections with appropriate agencies. Submit copies to Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
owner.
D. The construction plans are a complete set of construction documents approved by the City of Bakersfield’s Building Department (Permit # BLD-CMA-25-0430). Contractor will be responsible for reviewing the plans before submitting a proposal. Any questions during the bidding process shall use the Bidding RFI Form included here in to:
Olimpia Frederick, Purchasing Officer Telephone 661-326-3914 • Fax 661-852-2100 Email [email protected]
Once the Contractor has been selected and a contract has been executed; The Request for Information (RFI) shall be submitted in writing using the appropriate Construction RFI Form included herein to:
Fidel Gonzalez, Park Construction & Facilities Planner • Email [email protected] E. References: Contractor’s must submit a minimum of three (3) project references that their company has provided similar products and services as outlined in this solicitation.
References should be included on the Project Reference Form included herein and submitted with proposal.
F. Codes: Comply with applicable codes and regulations of authorities having jurisdiction.
Submit copies of inspection reports, notices and similar communications to owner.
G. Dimensions: Note that the dimensions herein are to provide bidders with an approximate scope of work for the project and it is the bidder’s sole responsibility to accurately and completely determine the amount of material and labor necessary to complete the work; no additional costs or time delays will be considered by the owner for bidder’s inaccurate determinations.
H. Existing Conditions: Notify owner of existing conditions differing from those indicated on the drawings. Do not remove or alter structural components without prior approval.
I. Contractor will be responsible for any lead or asbestos testing of any suspect materials. If any materials are found cost for abatement will be supplied to COB as a change order.
J. Contractor will be responsible for any lead or asbestos testing of any suspect materials.
If any materials are found cost for abatement will be provided to COB for review of a potential change order.
K. All existing items not to be removed shall be protected from damage and if damaged contractor will be required to return the items to their original condition.
L. Contractor is responsible for the design of all components mentioned in this scope and must meet local code requirements.
M. The awarded Contractor shall provide all applicable submittals for review and approval.
Submittals shall be submitted to the City for the Architect’s to review for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. Submittals sent shall use the appropriate Submittal Form included herein to:
City of Bakersfield; Recreation & Parks Dept.
1600 Truxtun Avenue, Bakersfield, CA 93301
Attention: Fidel Gonzalez, Park Construction & Facilities Planner Email: [email protected]
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
Submittals shall include at a minimum all data necessary to verify conformance including but not limited to the following:
1. Product data.
2. Shop drawings.
3. Samples for selection.
4. Samples for Verification.
N. Warranties: Provide everything necessary including without limitation: labor, material and equipment to replace or repair any defective installation and or manufacturer’s defect for a period of one year from the recorded Notice of Completion (NOC) at no additional cost to the Owner. OEM manufacturer’s warranty on all products used.
O. Project Closeout Submittals:
1. Contractor shall submit correction punch list.
2. Submit Final Correction Punch List for Notice of Completion/Owner occupancy.
3. Closeout submittals shall be provided in (2) hard copies + (1) electronic copy on PDF format.
a) Project record documents.
b) Operation and maintenance data.
c) Warranties & Bonds
d) Approved Certificate of Occupancy
e) Other types as indicated or requested.
f) Submit for Owner's benefit during and after project completion.
Q. Workdays & Hours: Unless written authorization by the owner, work performed shall be Monday through Friday 7:00
CONTRACTOR RESPONSIBILITIES:
1. The contractor shall take all appropriate measures to ensure the health and safety of the public and building staff. All work shall be performed in a safe manner in compliance with the requirements of Fed-OSHA and Cal-OSHA.
2. The Contractor shall provide personnel, materials, and services to accomplish the required services detailed in this scope of work and construction plans.
3. Ensure that all on-site personnel are adequately and visibly identified.
4. The contractor shall be responsible for measuring installation areas, equipment sizing and count, and operating voltage.
5. The contractor shall be responsible for lockout/tagout procedures during the duration of the work.
6. The contractor shall be responsible for removing and reinstalling concrete and matching tile flooring in new plumbing drainage installation areas. Any damage shall be replaced at the contractor’s expense.
7. The contractor shall cover flooring in installation areas. Any damaged flooring shall be repaired at the contractor’s expense.
8. The facility and or staging areas use by the Contractor shall be completely cleaned of any dust and debris caused directly or indirectly from construction performed by this project.
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
CITY RESPONSIBILITIES:
1. Coordinate scheduled work between City Staff, Bakersfield Senior Center Staff and Contractor.
2. Provide access to the facility.
3. Provide any As-builts drawings available.
4. Final approval.
VERIFICATION:
1. Final functional verification of the installed equipment shall be conducted jointly before final acceptance of the finished product.
2. The contractor shall repair and/or replace any faulty installation work and any subsequently damaged components at no additional cost to the City.
Contractor shall exercise all safety precautions and keep himself and his employees informed of all restrictions and regulations applicable to the work. The City of Bakersfield and its employees shall be held free of liability from any claims, suits or civil actions arising directly, or indirectly, arising from Contractor’s operations or failure on the part of the Contractor to abide by the terms and conditions of this Invitation to Bid.
AWARD AND EXECUTION OF CONTRACT
General: The award of the contract, if awarded. The decision as to which bidder is the lowest responsive, responsible, and best qualified bidder shall be in the exclusive jurisdiction of the City, and its decision shall be final and binding on all parties. The language refers to not only the attribute of trustworthiness, but also to the quality, fitness and capacity of low bidder to satisfactorily perform the proposed work.
The following criteria may be used in this determination:
A. Unit price or lump sum prices.
B. Submission of all required forms.
C. Company’s reputation and financial status.
D. Experience, including bidder’s performance on previous contracts with the City.
The award of the contract, if awarded, will be made within sixty (60) calendar days after the opening of the proposals unless extension is approved by the lowest responsible bidder.
Contract Bonds: The Contractor shall furnish two good and sufficient bonds insured by an admitted surety insurer as set forth in Title XIV, Chapter 2, Article 6 of the California Code of Civil Procedure. One of the said bonds shall guarantee the faithful performance of the said contract by the Contractor and shall be in an amount equal to one hundred percent (100%) of the contract price. The other of the said bonds shall guarantee payment to laborers, mechanics and material workers employed on the job under the contract, shall satisfy the requirements specified in Section 3248 of the California Civil Code and shall be for an amount not less than one hundred percent (100%) of the total amount payable by the terms of the contract.
Whenever any surety or sureties on any such bonds required by law for the protection of the claims of laborers and material men, become insufficient, or the City has cause to believe that such surety or sureties have become insufficient, a demand in writing may be made of the Contractor for such further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done. Thereafter no payment shall be made upon such contract to the Contractor or any assignee of the Contractor until such further bond or bonds or additional surety has been furnished.
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CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
EXECUTION OF CONTRACT: The contract shall be signed by the successful bidder and returned, together with acceptable contract bonds and acceptable, required insurance documents, within ten (10) days, not including Sundays, after the bidder has received notice that the City offers to award the contract to the successful bidder. The Commercial General Liability and Workers’ Compensation insurance policies shall contain additional insured endorsements in favor of the City, its mayor, council, officers, agents, employees and volunteers, as required in these specifications. No proposal shall be considered binding upon the City until the execution of the contract. All contracts shall be considered as being made and entered into in the City of Bakersfield, California.
Failure to execute a contract, file acceptable bonds and submit acceptable insurance documents as provided above shall be just cause for the cancellation of the offer to award and the forfeiture of the proposal guaranty.
RETURN OF BIDDER’S GUARANTEES: Within ten (10) days after the award of the contract, the City of Bakersfield will return any monies or form for deposit of money that are not to be considered in making the award.
BEGININNG OF WORK, TIME OF COMPLETION & LIQUIDATED DAMAGES Because of the time sensitivity of the work needs to be completed. The Contractor is expected to commence work ASAP.
Contract working days will commence from the date the Contractor begins the work or on the 15th calendar day from the date of the notice to proceed. The Contractor shall diligently prosecute the work to completion before the expiration of 90 working days.
The Contractor shall pay to the City of Bakersfield the sum of One Thousand Dollars ($1,000.00) per day for each unexcused calendar day delay in finishing the work beyond the construction completion date identified in the notice to proceed prescribed above.
If the Contractor wishes to make a reasonable claim for an extension of time of the Contract Completion Date, Contractor shall give written notice of such claim to the City’s Project Manager.
The Project Manager shall review the request and make a determination for the request.
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
BIDDING RFI FORM
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS PROJECT
BIDDING QUESTION TO: Olimpia Frederick, Purchasing Officer Telephone 661-326-3914 • Fax 661-852-2100 Email [email protected]
NOTE: All questions must be received by the CITY in written form on the form provided no later than 5:00 P.M. February 9, 2026. This will allow time to respond to the question and/or to issue an addendum to all contractors addressing the question. Questions received after the above set due date will not be acknowledged. The form may be sent via postal service, hand delivery or email. The City encourages sending the written request via email to expedite the process.
Date Submitted: Submitted by: Contractor:___________________________________ Contact Person:_______________________________
Address:_____________________________________
Telephone Number:____________________________
QUESTION:________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ RESPONSE: Date:_________ Answered by: Name Company
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ City of Bakersfield Approval of Response by: Date:______________ Addendum Required: YES___________ NO ______________
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
CONSTRUCTION RFI FORM
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS PROJECT
SUBMIT QUESTIONS TO: Fidel Gonzalez, Park Construction 7 Facilities Planner • Email [email protected] NOTE: Submit all requests on this form. Please allow time to respond to the question. The City encourages sending the written request via email to expedite the process.
RFI #: Subject:_______________________________________________________________ Date Submitted: Submitted by: Contractor:_____________________________________ Contact Person:_________________________________
Address:_______________________________________
Telephone Number:_______________________________
QUESTION:________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ RESPONSE: Date:_________ Answered by: Name Company
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ City of Bakersfield Approval of Response by: Date:_____________________ Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
SUBMITTAL FORM
TO: FROM:
ATTN: DATE:
PROJECT: CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS PROJECT PROJECT #: P2C06300
Submittal No.#:
Submittal Title:
Number of Copies:
Reviewed By:
( ) Original Submittal ( ) Resubmittal ( ) Revise & Resubmit ( ) Reviewed & Corrected ( ) Reviewed ( ) Not Acceptable
For Your:
( ) Review & Comment ( ) Use ( ) Records ( )
Information ( )Approval ( ) Other:
Transmitted Via:
( ) U.S. Mail ( ) U.P.S. ( ) Fed Ex.
( ) Hand Delivery ( ) Pickup ( ) Other:
Comments/Concerns/Deviations/Stamp:
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
CITY OF BAKERSFIELD
BID NO. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
CONSTRUCTION PLANS VIA SEPARATE DOCUMENT
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
CITY OF BAKERSFIELD
BID NO. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
IMPORTANT NOTICE
DOCUMENTS TO BE RETURNED WITH BID
The following documents must be completed and submitted on or before the Submittal Deadline. Failure to complete, sign (where required), and return the documents with your bid may render it non-responsive.
• Bid Form (all pages)
• Bid Security (bond form not provided, City accepts all surety forms) • Non-Collusion Affidavit
• Contractor Certification Regarding Debarment
• Worker’s Compensation Insurance Certification
• Statement of OSHA Compliance
• Statement of Compliance with Insurance Requirements
• Addenda (if applicable)
• Project References Form
DOCUMENTS TO BE RETURNED WITHIN TEN (10) DAYS OF REQUEST • Signed Contract
• Insurance Certificates and Additional Insured Endorsements • Performance Bond (bond form not provided, City accepts all surety forms) • Labor and Materials Bonds (bond form not provided, City accepts all surety forms) • Worker’s Compensation Waiver of Subrogation
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
General Information Sheet
BID NO. 25-26-27 ~ CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS NAME OF CONTRACTOR:
BUSINESS ADDRESS:
MAILING ADDRESS (if different):
CITY, STATE & ZIP CODE:
TELEPHONE NUMBER: FAX NUMBER:
E-MAIL ADDRESS:
CONTACT PERSON (for this Request for Proposals):
TELEPHONE NUMBER:
CITY OF BAKERSFIELD SALES TAX PERMIT NO.:
FEDERAL EMPLOYER ID #:
STATE OF CALIFORNIA DIR #:
CONTRACTOR’S LICENSE INFORMATION
LICENSE CLASSIFICATION: LICENSE NUMBER: EXPIRATION:
□ CORPORATION □ PARTNERSHIP □ JOINT VENTURE □ SOLE PROPRIETOR □ OTHER FOR CORPORATIONS, THE STATE IN WHICH FIRM IS INCORPORATED:
Offeror acknowledges receipt of Addenda Number(s) □, □, □ and □ TheundersigneddeclaresthatthisBidisbaseduponcarefulexaminationofthespecification’sprovisionsof BidNo. 25-26-27 CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS. Bidder hereby agrees to provide all labor, supervision, machinery, tools and apparatus and incidentals necessary to perform all work and provide all productsin accordance with the specifications, terms, conditions, and requirements of Bid No. 25-26-27. The undersigned further declares that he/she has not directly or indirectly entered into an agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with saidInvitation to Bid. Contractorwarrantsthatnogratuities,intheformofgifts, entertainment,or otherwise, wereofferedorgivenby the Contractor, to any officer or employee of the City with a view towardsecuringthe contract orsecuringfavorable treatmentwithrespecttoanydeterminationconcerningthe performance of the contract. Bid No. 25-26-27 in its entirety, including all addenda, are hereby made a part of the contract.
Authorized Signature Print Name of Person Authorized to Sign Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
BID FORM
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
City Community House Kitchen Improvements
Item
No.
Estimated
Quantity
Unit of
Measure
Item Unit Price
(in figures)
Extension Price
(in figures)
1. 1 LS Mobilization
2. 1 LS Demolition
3. 1 LS Completion of Kitchen Improvements
4. 1 LS Close-Out
BASE BID (items 1 through 4) TOTAL $
Award to be based on Base Bid Amount.
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
BID FORM ~ PAGE 2
BID NO. 25-26-27 ~ CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
SUBCONTRACTORS
Pursuanttotheprovisionsof Sections4100ofthePublicContractCodeoftheStateofCalifornia,theundersignedherebydesignatesbelow forthe project, opposite various portions of the work, the names, locations of the places of business, and California Contractor’s Licenses of each subcontractor who will perform work or labor in an amount in excess of one-half of one percent (1/2 of 1%) of the of the total bid or ten thousand ($10,000) dollars, whichever is greater. All work not listed below shall be performed by the undersigned bidder. It is understood that the bidder, if awarded the contract, shall not substitute any subcontractor in place of the subcontractors herein designated without the consent of the City and the approval of the Project Manager.
CONTRACTOR’S
NAME AND
ADDRESS
CONTRACTOR’S
LICENSE
NUMBER
CALIFORNIA
DIR NUMBER
TELEPHONE
NUMBER
TYPE OF
WORK
DOLLAR
VALUE OF
WORK
DESIGNATION OF SURETIES - The following are the names, addresses, and telephone numbers for all insurance brokers and sureties from whom bidder intends to procure insurance and/or bonds.
TYPE COMPANY NAME ADDRESS TELEPHONE
NUMBER
CONTACT
General Liability
Automobile Liability
Worker’s
Compensation
Other
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
NON-COLLUSION AFFIDAVIT
To Be Executed By Bidder & Submitted With Bid
(OK to attach acknowledgment)
TO: CITY OF BAKERSFIELD
RE: BID NO. 25-26-27
The undersigned, being duly sworn, deposes and says that he or she is (title) of (company) the party making the foregoing bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation: that the bid is genuine and not collusive or sham; that he/she has not, either directly or indirectly, induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bid has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bid, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other bid, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
Bidder’s Name:
Signature of Bidder:
Title:
Business Address:
Place of Residence:
STATE OF CALIFORNIA }
COUNTY OF }
On (date), before me, -
(Name and Title of the Officer), personally appeared
(Names(s) of Signer(s), who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct
WITNESS my hand and official seal.
Notary Public Signature
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
CONTRACTOR CERTIFICATION
REGARDING DEBARRMENT
To Be Executed By Bidder & Submitted With Bid
TO: CITY OF BAKERSFIELD
RE: BID NO. 25-26-27
In accordance with Public Contract Code Section 10162, thebidder hereby completes, under penalty of perjury, the following questionnaire:
Has the bidder, or any office of the bidder, or any employee who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, explain the circumstances in the following space:
Bidder hereby certifies the following under penalty of perjury:
Has the bidder, or any office of the bidder, or any employee who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, explain the circumstances in the following space:
Name of Bidder (Person, Firm, or Corporation)
Signature of Bidder's Authorized Representative
Name & Title of Authorized Representative
Date of Signing
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
To Be Executed By Bidder & Submitted With Bid
TO: CITY OF BAKERSFIELD
RE: BID NO. 25-26-27
The Contractorshall execute the following form asrequired by the California Labor Code, Sections 1860 and 1861:
“I am aware of the provisions of Section 3700 of the Labor Code that requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, andI willcomply with suchprovisionsbeforecommencingtheperformanceof the work under this contract.”
Name of Bidder (Person, Firm, or Corporation)
Signature of Bidder's Authorized Representative
Name & Title of Authorized Representative
Date of Signing
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
STATEMENT OF OSHA COMPLIANCE
To Be Executed By Bidder & Submitted With Bid
TO: CITY OF BAKERSFIELD
RE: BID NO. 25-26-27
Contractor hereby agreestocomply in all respectsto the Williams-Steiger Occupational Safety and Health Act of 1970 and all revisionsthereto.
Name of Bidder (Person, Firm, or Corporation)
Signature of Bidder's Authorized Representative
Name & Title of Authorized Representative
Date of Signing
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
STATEMENT OF COMPLIANCE WITH INSURANCE REQUIREMENTS
To Be Executed By Bidder & Submitted With Bid
TO: CITY OF BAKERSFIELD
RE: BID NO. 25-26-27
Contractor shall carefully review the insurance requirements applicable to this contract. Contractor shall procure and maintainforthedurationofthecontract,insuranceagainstclaimsforinjuriestopersonsordamagestopropertywhich may arise from or in connection with the performance of the work hereunder andthe results of that work by the Contractor,his agents, representatives, employees, or subcontractors.
Prior to commencement of work under the contract, Contractor shall provide to the City original, signed certificates and original, separate amendatory endorsements, naming the City as additional insured for liability insurance and automobile insurance as well as a waiver of subrogation for Worker’s Compensation.
MINIMUM SCOPE OF INSURANCE
1. Workers’ Compensation Insurance as required by theState of California
2. Employer’s Liability Insurance
3. Original and separate Waiver or Subrogation for Workers’ Compensation Insurance
4. Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001)
5. Insurance Services Office Automobile Liability coverage (Form CA 0001, Code 1, Any Auto)
6. Original andseparate Additional InsuredEndorsementsfor General and Automobile Liability withprimary language BIDDER’S STATEMENT
BIDDER HEREBY CERTIFIES that the Bidder has reviewed and understands the insurance coverage requirements specified in the Invitation to Bid (Bid No. 25-26-27). Should the Bidder be awarded the contract for the work, Bidder further certifies that the Bidder can meet the specified requirements for insurance, including insurance coverage of subcontractors, and agrees to name the City as Additional Insured for the work specified.
Name of Bidder (Person, Firm, or Corporation)
Signature of Bidder's Authorized Representative
Name & Title of Authorized Representative
Date of Signing
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
Project References Form
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
Companies shall complete and submit the form below along with bidding documents. The City’s preference is for references from the City of Bakersfield or municipalities of similar size or where the Company is performing similar services to those described herein.
REFERENCE 1
Municipality or
Company Name
Contact
Information
Phone Number &
Email
Project Description
Contract Amount
REFERENCE 2
Municipality or
Company Name
Contact
Information
Phone Number &
Email
Project Description
Contract Amount
REFERENCE 3
Municipality or
Company Name
Contact
Information
Phone Number &
Email
Project Description
Contract Amount
Bid No. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENTS
THE FOLLOWING SHOULD BE VISIBLE
ON THE SEALED BID ENVELOPE:
Your Company Name and Address
Cut out the delivery label below and tape it to your sealed bid envelope. CUT ON THE DOTTED LINE.
Questions? Call 661-326-3746 for assistance.
SUBMIT BIDS TO:
Purchasing Division
City of Bakersfield
1600 Truxtun Avenue, 2nd Floor
Bakersfield, CA 93301-5201
BID NAME: Bid No. 25-26-27 CITY COMMUNITY
HOUSE KITCHEN IMPROVEMENTS
LIST ALL ADDENDA RECEIVED:
Addenda No’s.:
(or)
None Received:
ADDENDUM NO. 1 to Bid No. 25-26-27 City Community House Kitchen is contained herein. Direct questions for clarification of this Addendum to:
Olimpia Frederick, Purchasing Officer
Telephone: 661•326•3914
Fax: 661•852•2100
E-Mail: [email protected]
ADDENDUM NO. 1
CITY COMMUNITY HOUSE KITHCEN IMPROVEMENTS
BID DUE DATE: FEBRUARY 12, 2026, at 11:00 A.M.
BID NO. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENT
Date: February 6, 2026
ADDENDUM NO. 1
This Addendum supplements, clarifies, modifies, deletes from, or adds to the original bid documents for the project noted above and is hereby made a part of the proposal documents and any resulting contract documents.
This Addendum consists of FIVE (5) PAGES. Please note the following supplements/modifications as they pertain.
Deletions are identified by strikethrough font; additions are identified by italicized red font.
Clarification:
1. Included herein is a copy of the sign-in sheet for the job walk held on Wednesday, February 4, 2026, at 9am
2. Bidders should be aware that One (1) signed original bid and one (1) copy of the signed original bid must be received on or before the due date.
3. Bidders should be aware the tentative award date is March 11, 2026; However, the date may change due to various circumstances.
4. Bidders should be aware the Contract working days will commence from the date the Contractor begins the work or on the 15th calendar day from the date of the notice to proceed as described on page 26, Section No. 4 BEGINNING OF WORK, TIME OF COMPLETION & LIQUIDATED DAMAGES, second page.
5. Bidders should be aware the current engineer’s estimate is $300,000.
6. Bidders should be aware the existing light fixtures shall remain and/or be relocated as described in plan sheet E-100, Demo Lighting Notes No. 1, 2, & 3.
Specifications:
Additions on page 24 to Section No. 2 SCOPE OF WORK, Item Q. Workdays & Hours:
Q. Unless written authorization by the owner, work performed shall be Monday through Friday 7:00 A.M. to 4 P.M.
Additions on page 24 to Section No. 2 SCOPE OF WORK
R. Cabinet and Countertop Installation (See attached specification for INTERIOR ARCHITECTURAL WOODWORK SECTION 06 40 23)
RFI #1
• Question: Please advise if the Owner will be providing the following kitchen fixtures and equipment shown on sheet A-121
o 3C0 – 3 Compartment Sink
o DSO – Double stacked oven on casters
o HST – Hot Serving Table – 3 serving wells
o HW – Handwash Sink w/splash guard ea. Side
o REF – Refrigerator
o RGO – 6 burner range & 24” griddle & oven
o SST – Stainless steel table – 2’x8’
o VDW – Ventless dishwasher
• Answer: Bidders should be aware the City will provide the (RGO) 6 burner gas range, (REF) refrigerator, (DSO) double oven, and (HST) hot serving tables as described on page 22, Section No. 2 SCOPE OF WORK, OVERVIEW in the bid specifications and on the plan sheet A-121. All other items shown on the plans will be provided by the Contractor as part of the proposal.
RFI #2
• Question: Please advise if any of the Owner provided kitchen fixtures and equipment shown on sheet A-121 is installed by Contractor.
• Answer: All Owner provided kitchen fixtures and equipment shown on the sheet A-121 shall be installed and made fully operational by the Contractor.
RFI #3
• Question: Solid Surface Counters – material specification needed. • Answer: Additions to the specifications on page 24, Section No. 2 SCOPE OF WORK, Item R. added. See attached specification for INTERIOR ARCHITECTURAL WOODWORK SECTION 06 40
23.
END OF ADDENDUM NO. 1
Olimpia Frederick
/s/ Olimpia Frederick, Purchasing Officer
Firm: _____________________________________________ Date: _________________ By: _______________________________________________
Signature
Please sign and attach this form to your completed proposal to acknowledge receipt of Addendum #1.
City Community House Kitchen / 25-26-27 06 40 23 -1 INTERIOR ARCHITECTURAL Improvements Project WOODWORK
City of Bakersfield
INTERIOR ARCHITECTURAL WOODWORK
SECTION 06 40 23
PART 1 GENERAL
1.01 SUMMARY
A. Inclusions:
1. Provisions set forth in Divisions 0 and 1:
2. Countertops:
a. Solid surface countertops.
3. Accessories
4. Cabinet hardware.
5. Fabrication
6. Preparation for installation of plumbing, HVAC equipment and electrical (power and low voltage).
7. Cabinet and countertop installation.
8. Preparation of submittals.
9. Clean up.
B. Related Sections:
1. Section 06 10 00 Rough Carpentry
a. Wood support framing, grounds, and concealed blocking.
1.02 REFERENCE STANDARDS
A. American National Standards Institute (ANSI)
1. A135.4 – American National Standard for Basic Hardboard, 2004.
2. A208.1 – American National Standard for Particle Board, 1999.
3. A208.2 – American National Standard for Medium Density Fiberboard for Interior Use, 2002.
B. Architectural Woodwork Manufacturers Association of Canada/Woodwork Institute
AWMAC/WI
1. North American Architectural Woodwork Standards (NAAWS), U.S.; Current edition.
C. Builders Hardware Manufacturers Association (BMHA)
1. BHMA A156.9 – Builders Hardware Manufacturers Association; 2010.
D. American National Standard for Hardwood and Decorative Plywood (HPVA)
1. HPVA HP-1 - American National Standard for Hardwood and Decorative Plywood; 2009.
E. International Organization for Standards (ISO)
1. ISO 4586 - High-Pressure Decorative Laminates; latest edition.
City Community House Kitchen / 25-26-27 06 40 23 -2 INTERIOR ARCHITECTURAL Improvements Project WOODWORK
City of Bakersfield
F. National Hardware Lumber Association (NHLA)
1. NHLA G-101 – Rules for Measurement & Inspection of Hardwood & Cypress, 2007.
G. PS -- PRODUCT STANDARDS
1. PS 1 - Structural Plywood; 2009.
2. PS 20 - American Softwood Lumber Standard; 2015.
H. Underwriters Laboratories (UL)
1. UL (DIR) - Online Certifications Directory; current listings at database.ul.com.
I. U.S. General Services Administration (GSA)
1. CID A-A-1936 – Adhesive, Contact, Neoprene Rubber.
J. Woodwork Institute (WI)
1. WI (CCP) - Certified Compliance Program (CCP); current edition
1.03 ADMINISTRATIVE REQUIREMENTS
A. Pre-installation Meeting: Convene a pre-installation meeting not less than one week before starting work of this section; require attendance by all affected installers.
1.04 DEFINITIONS
A. General:
1. Grounds, in-wall blocking, backing, or other anchorage that becomes an integral part of the building’s walls, floors or ceilings, that are required for the installation of architectural woodwork are not furnished or installed by the architectural manufacturer or installer.
B. In accordance with the NAAWS Manual surface definitions are as follows:
1. EXPOSED-EXTERIOR Surfaces, defined as all exterior surfaces exposed to view, including:
a. All surfaces visible when doors and drawers are closed, including knee spaces.
b. Underside of cabinet bottoms over 42” above the finished floor, including cabinet bottoms behind light valances and the bottom edge of light valances. c. Cabinet tops under 80” above the finished floor, or if 80” and over and visible from an upper building level or floor.
d. Front edgeband of stretchers, end, dividers, fixed shelves, tops and bottoms. e. Front edgeband of adjustable shelves exposed to view in open casework or behind transparent doors.
f. Sloping tops of cabinets are visible.
City Community House Kitchen / 25-26-27 06 40 23 -3 INTERIOR ARCHITECTURAL Improvements Project WOODWORK
City of Bakersfield
2. EXPOSED-INTERIOR Surfaces, defined as all interior surfaces exposed to view in open casework or behind transparent doors, including:
a. Interior faces of shelves (both fixed and adjustable), dividers (edgeband is an Exposed-Exterior surface).
b. Interior face of ends (sides), backs, and bottoms (including pull outs). c. Interior face of cabinet top members 36” or above the finished floor. d. Interior face of doors and applied fronts.
3. SEMIEXPOSED surfaces, defined as those interior surfaces only exposed to view when the doors or drawers are opened, including:
a. Interior faces and edgeband of adjustable shelves.
b. Interior faces of dividers.
c. Interior face of ends (sides), backs, and bottoms (including a bank of drawers). d. Interior face of cabinet top members 36” or more above the finished floor.
4. CONCEALED surfaces, defined as those exterior and interior surfaces that are covered or not normally exposed to view, including:
1. Toe spaces unless otherwise specified.
2. Sleepers, stretchers, and solid sub tops.
3. The underside of cabinet bottoms less than 24: above the finished floor.
4. The flat tops of cabinets 80” or more above the finished floor, except if visible from an upper floor or building level.
5. The three non-visible edges of adjustable shelves.
6. The underside of countertops, knee spaces, aprons, and drawer boxes that are less than 36” above the finished floor.
7. The faces of cabinet end of adjoining units that butt together.
1.05 SUBMITTALS
A. See Section 01 30 00 “Administrative Requirements” for submittal procedures.
B. Shop Drawings: Indicate materials, component profiles, fastening methods, jointing details, and accessories.
1. Scale of Drawings: 1-1/2 inch to 1 foot, minimum.
C. Samples: Submit four (4) actual samples of countertop.
1.06 QUALITY ASSURANCE
A. Fabricator Qualifications: Company specializing in fabricating the products specified in this section with a minimum of five years of documented experience.
1. Company with at least one project in the past 5 years with value of woodwork within 20 percent of cost of woodwork for this Project.
2. Accredited participant in the specified certification program prior to the commencement of fabrication and throughout the duration of the project.
3. Member in good standing with the Woodwork Institute (WI) or the Architectural Woodwork Manufacturers Association of Canada ((AWMAC) and familiar with the AWI/AWMAC QSI.
City Community House Kitchen / 25-26-27 06 40 23 -4 INTERIOR ARCHITECTURAL Improvements Project WOODWORK
City of Bakersfield
B. Quality Certification: Comply with AWMAC/WI (NAAWS) woodwork association quality certification service/program in accordance with requirements for work specified in this section.
1. Provide certificates indicating that the installed work complies with AWMAC/WI (NAAWS) requirements for grade or grades specified. Provide designated labels on shop drawings as required by certification program.
2. Submit certifications upon completion of installation that verifies this work complies with specified requirements.
3. Replace, repair, or rework all work for which certification is refused.
4. All fees charged (if any) by the Woodwork Institute for their Certified Compliance Program (CCP) are the responsibility of the millwork manufacturer and/or installer and shall be included in their bid.
1.07 ADMINISTRATIVE REQUIRMENTS
A. Pre-installation Meeting: Convene a preinstallation meeting not less than one (1) week before starting work of this section; require attendance by all affected installers.
1.08 MOCK-UP
A. Provide mock-up of typical base cabinet, wall cabinet, and countertop, including hardware, finishes, and plumbing accessories.
B. See Section 01 40 00 “Quality Requirements” for additional requirements.
C. Locate where directed.
D. Mock-up, if approved, may remain as part of the Work.
1.09 PROJECT CONDITIONS
A. During and after installation of casework, maintain temperature and humidity conditions in building spaces at same levels as planned for occupancy.
1.10 DELIVERY, STORAGE, AND HANDLING
A. Deliver materials only when the project is ready for installation and the General Contractor/Construction Manager has provided a clean storage space.
1. Maintain indoor temperatures humidity within the delivery and installation with the General Contractor/Construction Manager and other applicable trades.
2. Store indoors, in ventilated areas with constant but minimum temperature of 60 degrees F. and maximum relative humidity of 25 percent to 55 percent.
Acclimatize materials to the installation temperature and humidity for at least 72 hours prior to installation. Maintain conditions until Notice of Completion.
City Community House Kitchen / 25-26-27 06 40 23 -5 INTERIOR ARCHITECTURAL Improvements Project WOODWORK
City of Bakersfield
PART 2 PRODUCTS
2.01 MANUFACTURERS
A. See Section 01 60 00 “Product Requirements” for substitution procedures.
B. Single Source Responsibility: Provide and install this work from a single fabricator.
2.02 COUNTERTOPS
A. Quality Standard: Premium Grade, in accordance with AWMAC/WI (NAAWS), Section 11 “Countertops and Horizontal Surfaces” unless noted otherwise.
B. Solid Surface Manufacturers/Products:
1. Dupont; Corian Quartz.
2. Formica; Everform Solid Surface.
3. Wilson Art; Wilson Quartz.
4. Substitutions: See Section 01 60 00 “Product Requirements”.
C. Solid Surfacing: Provide 1/2” thick countertop of polyester-acrylic blend solid surfacing material cast to desired profiles and sizes having edge details as indicated on Drawings conforming to CSA B45.5/IAPMO Z124.
1. Basis of Design:
a. Everform Solid Surface; White Spex, # 931-S1.
2. Manufactured Joints will be precision-machined and clued with material supplier’s hard seaming material or equal. Silicone is not permitted at joints, except where hot areas meet cold areas.
3. Edge Detail required either miter-fold, single drop or build up of manufacturers’ profile, a minimum of 1 1/2” nominal thickness.
4. Joints at L-shaped tops with a grain or pattern appearance will have an approximate 45° diagonal joint, butt joints are not permitted.
5. Exposed Finish will be manufacturer’s standard matte finish.
6. Expansion Clearances of at least 1/8” will be provided.
7. Sealants/Adhesives, as recommended by individual material suppliers, will be used to achieve the best performance and color match.
8. Cantilevers, with or without a sub-top, will not exceed 12” for 3/4" or 6” for 1/2” thick material, whether in the front, back of end.
9. Veined/Swirled sold surface may have random patterns that cannot be matched at seams. Pattern breaks, pattern changes and color variations may occur, and will not be considered a defect in materials or workmanship.
10. Top and Backsplash shall be same material/color coved as selected by Architect.
City Community House Kitchen / 25-26-27 06 40 23 -6 INTERIOR ARCHITECTURAL Improvements Project WOODWORK
City of Bakersfield
2.03 ACCESSORIES
A. Adhesive shall be Type II- Water-resistant interior.
1. Manufacturers:
a. Franklin International, Inc; Titebond Original Wood Glue. b. Or approved equal. See Section 01 60 00 “Product Requirements” for substitution procedures.
A. Plastic Edge Banding: Extruded PVC, smooth finish; of width to match component thickness.
1. Color: As selected by Architect from manufacturer's standard range.
2. Use 3 mm thick for doors and drawer fronts.
3. Use 3 mm thick for front edge of adjustable shelves.
4. Use 1 mm or .5 mm thick for cabinet body.
B. Aluminum Edge Banding: Extruded convex shape; smooth surface finish; self-locking serrated tongue; of width to match component thickness; natural mill finish.
1. Use at all exposed plywood edges.
2. Use at all exposed shelf edges.
C. Fasteners: Size and type to suit application.
D. Bolts, Nuts, Washers, Lags, Pins, and Screws: Of size and type to suit application; galvanized or chrome-plated finish in concealed locations and stainless steel or chrome-plated finish in exposed locations.
E. Concealed Joint Fasteners: Threaded steel.
F. Grommets: Standard plastic, painted metal, or rubber grommets for cut-outs, in color to match adjacent surface.
2.04 HARDWARE
A. Existing hardware to be reused unless noted otherwise.
2.05 SITE FINISHING MATERIALS
A. Cabinetry and millwork and doors shall be finished as noted in “interior painting” specification on drawings.
2.06 FABRICATION
A. Provide cutouts in solid surface for plumbing fixtures. Verify locations of cutouts from on-site dimensions.
City Community House Kitchen / 25-26-27 06 40 23 -7 INTERIOR ARCHITECTURAL Improvements Project WOODWORK
City of Bakersfield
PART 3 EXECUTION
1.01 EXAMINATION
A. Verify adequacy of backing and support framing.
B. Verify location and sizes of utility rough-in associated with work of this section.
1.02 INSTALLATION
A. Set and secure cabinets in place, assuring that they are rigid, plumb, and level.
B. Use fixture attachments in concealed locations for wall mounted components.
C. Use concealed joint fasteners to align and secure adjoining cabinet units.
D. Carefully scribe casework abutting other components, with maximum gaps of 1/32”.
Do not use additional overlay trim for this purpose.
E. Secure cabinets to the floor using appropriate angles and anchorages.
F. Countersink anchorage devices at exposed locations. Conceal with solid wood plugs of species to match surrounding wood, finish flush with surrounding surfaces.
1.03 ADJUSTING
A. Adjust installed work.
B. Adjust moving or operating parts to function smoothly and correctly.
1.04 CLEANING
A. Clean casework, counters, shelves, hardware, fittings, and fixtures.
END OF SECTION 06 40 23
ADDENDUM NO. 2 to Bid No. 25-26-27 City Community House Kitchen Improvements is contained herein. Direct questions for clarification of this Addendum to:
Olimpia Frederick, Purchasing Officer
Telephone: 661•326•3914
Fax: 661•852•2100
E-Mail: [email protected]
ADDENDUM NO. 2
CITY COMMUNITY HOUSE KITHCEN IMPROVEMENTS
ORIGNINAL BID DUE DATE: FEBRUARY 12, 2026, at 11:00 A.M.
REVISED BID DUE DATE: FEBRUARY 17, 2026, AT 11:00 A.M.
BID NO. 25-26-27
CITY COMMUNITY HOUSE KITCHEN IMPROVEMENT
Date: February 11, 2026
ADDENDUM NO. 2
This Addendum supplements, clarifies, modifies, deletes from, or adds to the original bid documents for the project noted above and is hereby made a part of the proposal documents and any resulting contract documents.
This Addendum consists of FOUR (4) PAGES PLUS ATTACHMENT. Please note the following supplements/modifications as they pertain. Deletions are identified by strikethrough font; additions are identified by italicized red font.
Change to Bid Due Date:
1. REVISED BID DUE DATE: FEBRUARY 17, 2026, AT 11:00 A.M.
RFI #4
• Question: For purposes of patching back the concrete floor, please provide interior building concrete details
• Answer:
o Compaction - Compact to density of 95% within building and under walkways, driveways, traffic areas, paved areas, etc. and to 90% elsewhere. Demonstrate proper compaction by testing at 8” above top of pipe. Perform test at every 100’ of trench. If a test fails, the compaction shall be re-worked in both directions back to test points that passed, before re-testing. o Concrete – Use 3,000 psi minimum concrete for trench pour back. o Floor Filler and Patch (where floor finishes occur)
▪ Portland cement-based resin
• Gypsum-based materials will not be allowed
• Minimum compressive strength: 4,000 psi ASTM 349/157
RFI #5
• Question: Please provide specifications or products details for the kitchen equipment the contractor is to provide.
• Answer: Data Sheet attached for basis of design entitled “Ventless Dish Washing”
RFI #6
• Question: The floor plan does not show what happens to the North wall after the built-in countertop and cabinets are removed. Per A-232 it appears that the HST equipment is sitting in front of a hole in the wall. Please advise for the North wall floor plan as the drawings are unclear. • Answer: Serving window and framing below to be removed. Opening to be patched with gypsum board as required and painted.
RFI #7
• Question: Please advise if the pass through roll up window is to be removed. • Answer: Yes, it is to be removed.
RFI #8
• Question: At the North Wall, will the walls on either side of the HST equipment need to be infilled to abut against the HST equipment as shown on A-121 or will it need space between the equipment and walls as shown on A-232? Please provide detail if infilled on the sides. • Answer: HST equipment will not be “built-in”. No need for infill. Patch opening with gypsum board and paint.
RFI #9
• Question:
a) New Panel in Kitchen is spaced to be a series rated Square D. The main is Zinsco. Does the new panel have to be series rated same type or just 42K?
b) Demo plan shows one door into kitchen be relocated. Floor plan has no new location. Please clarify. c) What is the height of W03 2X wall in kitchen? Does it go past the T-Bar? Is there connection detail? d) Will a 2X wall be needed to cover exposed new gas line at south wall interior of building? e) Will the COB provide the flooring material for the kitchen and the restroom? • Answer:
a) The new Panel ‘K’ has a 200A/3P main breaker. This main breaker will be 42KAIC rated. It will need to be series rated with downstream branch circuit breakers. The panel, panel main, and branch circuit breakers to be Square-D equipment.
b) Door to be removed only. No reuse.
c) Wall to go to underside of T-Bar. Wall to be mounted to CMU Block wall Angles and Powder-driven pins. Note that FRP goes to +8’-0”, then wall is painted above that. d) No gas line on South Masonry wall (only the fridge is on that side). West wall is a 2X stud wall. e) Yes, COB will provide the flooring material for the kitchen and the restroom. Contractor to seal kitchen floor per plans and specifications.
RFI #10
• Question: Can dishwasher have integrated clean and dirty dish tables? • Answer: Dishwasher line up would not be ideal for full commercial kitchen. This is somewhere between a commercial kitchen and a non-commercial kitchen. Layout will remain. Bid the plan as-is.
END OF ADDENDUM NO. 2
Olimpia Frederick
/s/ Olimpia Frederick, Purchasing Officer
Firm: _____________________________________________ Date: _________________ By: _______________________________________________
Signature
Please sign and attach this form to your completed proposal to acknowledge receipt of Addendum #1.
EXHIBIT B
ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Reports
TO: Honorable Mayor and City Council
FROM: Christian Clegg, City Manager
DATE: March 19, 2026
SUBJECT: Community Choice Aggregation Update
and Utility-Scale Distributed Energy Resources Pathways/Feasibility Study Introduction RECOMMENDATION:
Staff recommends that City Council:
Receive and file the update regarding the Community Choice Aggregation (CCA) feasibility and Utility-Scale Distributed Energy Resources (DER) pathways/feasibility studies; Provide direction to staff regarding whether to proceed with CCA implementation planning, and if so, authorize staff to begin preliminary community outreach and education efforts; and, Provide direction to staff regarding whether to proceed with Utility-Scale Distributed Energy Resources (DER) implementation planning.
BACKGROUND:
In 2023, City Council directed staff to continue evaluating the feasibility of Community Choice Aggregation (CCA) following a referral to explore innovative energy strategies that could provide greater local control, increased customer choice, and potential cost savings for Bakersfield residents and businesses. In addition, Council requested staff to explore creative solutions to larger scale energy production, microgrids, and other energy solutions that would create greater savings and serve as economic development tools.
CCA allows participating local governments to procure electricity generation on behalf of customers within their jurisdiction while the incumbent investor-owned utility—Pacific Gas & Electric (PG&E)— continues to provide transmission, distribution, billing, and infrastructure maintenance. Under this model, customers are automatically enrolled but retain the ability to opt out and remain with PG&E for generation services.
Council previously authorized staff to pursue further analysis of whether a CCA structure could be successfully implemented in Bakersfield, including review of financial viability, risk exposure, customer rate competitiveness, and long-term sustainability.
Since the last report, staff engaged the California Choice Energy Authority (CalChoice) to conduct a comprehensive feasibility study evaluating:
Financial viability and pro forma modeling
Customer rate competitiveness compared to PG&E
Risk exposure and reserve requirements
Governance structure and operational considerations
Implementation timeline and regulatory requirements
Additionally, staff engaged Willdan to evaluate pathways and the feasibility of utility-scale Distributed Energy Resources (DER) implementation. The intent of this analysis is to determine whether locally generated renewable energy could be leveraged either in coordination with a CCA model, or as standalone programs, to:
o Increase long-term rate stability
o Provide additional local energy cost savings
o Enhance renewable energy portfolio offerings
Furthermore, staff has identified several ways in which a CCA could support local sustainability and economic development goals:
Easier facilitation of private microgrids for large development projects without reliance on cumbersome utility processes
Offer local timeline improvement and/or guarantees for power connectivity for new development projects
More control in pursuing innovative, game-changing industry cluster projects More flexibility in the creation of economic development or community development incentives through CCA revenues
More funding flexibility for creating community energy reduction or support programs in alignment with the City Council Goals and the General Plan This update is presented in two parts:
CalChoice Presentation – Findings and recommendations regarding CCA implementation feasibility
Willdan Presentation – Pathways and feasibility of utility-scale DER and potential integration with a future CCA
Should Council direct staff to move forward, next steps would include:
Initiate preparation of a formal Implementation Plan; Solicit proposals for preparation of the final Implementation Plan to be submitted to the California Public Utilities Commission (CPUC)
Following preparation and Council approval of the Implementation Plan, the Plan would be submitted to the CPUC for certification. Based on regulatory timelines, staff would target a January 2028 CCA implementation date.
FISCAL IMPACT:
The Implementation Plan is estimated to cost between $50,000 and $100,000 and can be funded by existing General Fund appropriations in the non-departmental fund. Some savings can be achieved if community outreach and education efforts can be completed by internal Communications & Marketing staff, limiting the impact to the General Fund.
COUNCIL GOAL:
Innovative and Efficient City Government
Reliable Infrastructure
ATTACHMENTS:
None