Baldwin Park City Council
August 16, 2023

TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
DATE: August 16, 2023
SUBJECT: Termination of the Slow Streets “Roundabout” Demonstration Project at the Intersection of Olive Street and Maine Avenue

SUMMARY
The aim of this staff report is to seek City Council approval for the conclusion of the "Roundabout" demonstration project under the Slow Streets initiative. This project was conducted at the intersection of Olive Street and Maine Avenue. The report requests consent for the swift removal of temporary traffic control equipment and the restoration of the intersection that included, as part of meeting the grant stipulations, implementation of a second 4-hour street closure. Furthermore, this item encompasses the close-out of the project and seeks approval for payments in the amount of $2,625.00 to J&S Striping and $5,810.30 to Right of Way Inc.

RECOMMENDATION
It is Staff’s recommendation that the City Council:

1. Accept termination of the Slow Streets “Roundabout” Demonstration project at the intersection of Olive Street and Maine Avenue including removal of temporary traffic signage, striping, traffic control devices, street closure and signal restoration work; and

2. Authorize payment in the amount of $2,625.00 to J & S Striping and $5,810.30 to Right of Way Inc. for expediting removals, restoration, and street closures.

3. Authorize the Director of Finance to make the necessary budget adjustments and authorize the Director of Public Works to process the project close-out documents.

FISCAL IMPACT
There is no impact to the General Fund. Total cost for close-out of the project is $8,435.30. There is no additional appropriation required as the funds to cover the costs are available in the approved budget for project CIP No. 21-191 – Traffic Signal Modification and Improvements at Maine Avenue and Olive Street; account #254-50-520-58100-55024.

BACKGROUND
On August 8, 2022, the city received a Slow Streets Demonstration grant awarded by the San Gabriel Valley Council of Governments (SGVCOG) in the amount of $45,000. The award amount was set aside for the City of Baldwin Park as part of a larger implementation contract with their partner ActiveSGV.

The intended purpose of the grant is to help facilitate a time-limited slow street demonstration, while the overall goal of the program is to encourage sustainable modes of transportation and provide an opportunity for civic engagement that can foster the development of the city’s multi-modal policies.

On June 7, 2023, City Council approved a contract services agreement with J & S Striping for the installation of temporary traffic striping and signage for the slow streets “Roundabout” demonstration

project at the intersection of Olive Street and Maine Avenue. During the meeting, City Council provided direction to staff to expedite completion of installation by July 12th, 2023, to allow for the demonstration to be held the following Saturday on July 15th, 2023. Moreover, staff received direction by City Council to provide an update at the City Council Study Session meeting scheduled for July 19th, 2023, where determination would be made to extend or remove the roundabout.

On July 19th, 2023, Staff provided a presentation to the City Council with an update on the roundabout during the scheduled Study Session. Said presentation provided insight on observations made during the implementation of the roundabout, traffic counts, resident’s feedback, and updates on the July 15th, 2023, demonstration event. At the meeting, staff recommended to extend the roundabout two (2) additional weeks, so that more data could be collected and to be in place for the Pride of the Valley 5K run event scheduled for August 5, 2023. However, City Council provided staff direction to expedite the removal of the roundabout to be completed within five (5) working days. All work activity for the removal of the roundabout has been completed, in total, the roundabout was in place for 14 consecutive days.

DISCUSSION
In collaboration with ActiveSGV, staff was awarded a grant in the amount of $45,000 as part of the Slow Streets Demonstration Program to implement a demonstrational roundabout project within the City of Baldwin Park for a short-term period to be determined at City Council’s discretion. Staff identified the intersection of Olive Street and Maine Avenue as being a good candidate for implementation given the design for one was previously completed as part of the project. Additionally, construction would align with an ongoing City project No. CIP 21-191 “Traffic Signal at Olive Street and Maine Avenue” which includes traffic signal upgrades for a traditional signalized intersection.

The advantages of utilizing the Olive/Maine intersection were two-fold; first it would limit the costs necessary for the design work as the existing design would require minor updates to current MUTCD standards, and secondly, it would allow for decommission of the existing traffic signal lights during the interim lead time until the new traffic signal lights were delivered and installed as part of the CIP 21- 191 project. However, upon installation of the temporary roundabout, community feedback and discord on social media was swift and fierce, largely in the negative sense. Intended to be a demonstration project to help the community understand the workings of a proven “slow streets” solution, the goal would have been that the roundabout would act as sort of a bellwether for a permanent infrastructure improvement.

At their, July 19th, 2023, scheduled Study Session, the City Council directed staff to move forward with the removal of the Roundabout. To meet the Council’s direction within the timeline given, the removal of the roundabout had to be expedited, with staff noting that the removal work would commence on July 24th, 2023, and anticipated a minimum of five (5) working days to finalize all removals and restoration of the intersection to pre-existing conditions prior to the installation of the Roundabout. The City worked with J&S Striping and Right of Way, Inc. to expedite the removals and restoration. As of July 27th, all restoration work has been completed with the intersection functioning once again as a traditional signalized intersection.

As part of the requirements for the use of funds from the Slow Streets Demonstration grant, SGVCOG staff notified the City that it needed to hold two (2) separate closures as opposed to the one event held on July 15, 2023. Given the short timeline, the second closure was held on Tuesday, July 25, 2023, where residents were provided an opportunity to engage with ActiveSGV, San Gabriel Valley Council of Governments and City staff to ask questions and further educate themselves on the safety benefits of a roundabout.

However, the unanticipated second closure and expedited work for removal and restoration incurred additional costs in the amount of $8,435.30 The final amount is 10.7% above the originally approved amount and is within industry best practices for contingency for unexpected costs. Approval of this item will authorize payment to the vendors utilizing funds from the approved budget for City Project CIP No. 21-191 and no additional appropriation is required.

ALTERNATIVES

1. None

CEQA REVIEW
The subject project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15282 - Other Statutory Exemptions, subsection (j) exemption, (Pub Res C §21080.19; 14 Cal Code Regs §15282(j)) which includes minor infrastructure improvements consisting of the restriping of streets or highways to relieve traffic congestion.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. J&S Striping Invoice

2. Right of Way, Inc. Invoice

Invoice
DATE
7/27/2023
INVOICE #
65913
BILL TO:

City of Baldwin Park
14403 East Pacific Ave.

Baldwin Park, Ca. 91706
EMAIL
Right of Way, Inc.
150 E. Arrow Hwy.

San Dimas, CA 91773
P.O. NO. TERMS
Net 30

DUE DATE
8/26/2023
Rep
Matt
Phone # 626-930-9292 Fax # 626-930-9220
Total
Balance Due
Payments/Credits

SERVICED DESCRIPTIONQTY RATE AMOUNT
1) Project Location: Intersection of Maine Avenue and
Olive Street
City of Baldwin Park
- Perimeter Closure; Maine Avenue and Olive Street
Closure Details: Roundabout Demonstration
2) Project Name: Maine at Olive Roundabout
- Complete Traffic Control Setup By 8:00am and then
setup again at 10pm - Same day
7/24/2023 3) City of Baldwin Park Encroachment Permit Fees - (Waived City Project) *
0 0.00 0.00
7/24/2023 4) Site Review, Layouts and Pre-Inspection0 0.00 0.00 7/24/2023 5) Traffic Control Drawing - (Provided By Baldwin Park) *0 0.00 0.00 7/24/2023 6) Post Temporary "No Parking" Signs - (Pending Requirements) *
0 0.00 0.00
7/24/2023 7) 10% Surcharge of Const Closure Permits - (Fees Exceeding $400.00) *
0 0.00 0.00
7/24/2023 8) Service Fee *0 0.00 0.00
7/24/2023 Traffic Control Permits, Planing and Processing Subtotal *

0.00 *** Traffic Control Equipment Rental and Onsite TC Technicians ***
7/24/2023 9) CMS Message Boards, 4 Units - (Pending
Requirements) *
0 400.00 0.00
7/24/2023 10) Traffic Control Equipment Rental - (Daily Rate) * - Based on City Provided Closure Detail & Diagram
2 435.80 871.60

Invoice
DATE
7/27/2023
INVOICE #
65913
BILL TO:

City of Baldwin Park
14403 East Pacific Ave.

Baldwin Park, Ca. 91706
EMAIL
Right of Way, Inc.
150 E. Arrow Hwy.

San Dimas, CA 91773
P.O. NO. TERMS
Net 30

DUE DATE
8/26/2023
Rep
Matt
Phone # 626-930-9292 Fax # 626-930-9220
Total
Balance Due
Payments/Credits

SERVICED DESCRIPTIONQTY RATE AMOUNT
7/25/2023 11) 7/25/23 at 7:45 AM - Traffic Control - (Based on 4.25 Hours with 4-Flagmen) **
1 1,275.00 1,275.00
7/25/2023 11) 7/25/23 at 10:00 PM - Traffic Control - (Based on 8.5 Hours with 4-Flagmen) **
1 2,625.00 2,625.00
7/25/2023 12) Over The Road Travel Time2 300.00 600.00
7/25/2023 Traffic Control Equipment Installation and Labor Subtotal *
5,371.60
Purchase:
7/25/2023 Black - Fast Dry Paint - 5 Gal.4 100.16 400.64T

9.50% LA for (LA Co - BOE) 9.50% 38.06

All invoices are due in full at Net 7 days. All invoices past due will be charged a late fee of 1.5% per month.

Please reference invoice number on remittance.
$5,810.30
$5,810.30
$0.00

STAFF REPORT
ITEM NO. _____8_____

TO: Honorable Mayor and Members of the City Council

FROM: Ron Garcia, Director of Community Development
PREPARED BY: Melissa Chipres, Associate Planner
DATE: August 16, 2023
SUBJECT: Second Reading to adopt Ordinance No. 1507, “An Ordinance of the City Council of the City of Baldwin
Park, California Amending the City’s Zoning Map Land
Use Designation From Single Family to Open Space to
facilitate the expansion of Barnes Park (Location: 3301 Patritti Avenue; Assessor’s Parcel Number: 8550 -004-
001; Applicant: City of Baldwin Park; Case Number:

AGP- 23-01 And Z 23-01)

SUMMARY
On August 2, 2023, the Baldwin Park City Council adopted Resolution 2023 -027 and introduced Ordinance No. 1507 by title only, entitled, “An Ordinance Of The City Council Of The City Of Baldwin Park, California Amending The City’s Zoning Map Land Use Designation From Single Family To Open Space To Facilitate The Expansion Of Barnes Park (Location: 3301 Patritti Avenue; Assessor’s Parcel Number: 8550-004-001; Applicant: City Of Baldwin Park; Case Number: AGP- 23-01 And Z 23-01)

RECOMMENDATION
It is recommended that the City Council approve and adopt Ordinance 1507, entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CIITY OF BALDWIN PARK, CALIFORNIA AMENDING THE CITY’S

ZONING MAP LAND USE DESIGNATION FROM SINGLE FAMILY TO OPEN SPACE TO FACILITATE THE EXPANSI ON OF BARNES PARK (LOCATION: 3301 PATRITTI AVENUE; ASSESSOR’S PARCEL NUMBER: 8550 -004-001; APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AGP- 23-01 AND Z 23-01)

FISCAL IMPACT
There will be no impact to the General Fund as a result of the recommended action.

BACKGROUND
The City of Baldwin Park is proposing to utilize the property as open space recreation. The proposed General Plan Amendment from Residential to Open Space and Zone Change Map from Single-Family Residential to Open Space, is to allow for the conversion of “single -family” to “outdoor recreational uses.” The proposed use of the site is a Community Park.

The City of Baldwin Park has limited opportunities to acquire and/or build public parks and open space

for active and passive recreational use. Today, the City ranks low in the provision of parks for its residents. Currently, Baldwin Park has 0.3 acres of park space per 1,000 residents compared to the County average of 3.3 acres per 1,000 residents, according to the LA County Regional Open Space District Park Assessment Report (2016). Public parks offer recreational opportunities, benefits community health and wellness, and provide aesthetic beauty and en joyment. Additionally, the city is committed to finding opportunities to expand existing public parks, trails and finding opportunities to create pocket parks.

The project is an interagency project that involves different City’s departments as well as th e partnerships with outside agencies. The project was included in the Upper San Gabriel River (USGR) Enhanced Watershed Management Program Plan prepared in June 2015. The Park Project will achieve a pollutant load reduction to downstream water bodies by c apturing wet - and dry runoff. Captured runoff will be discharged into a subsurface storage system that will facilitate the infiltration and groundwater recharge. In addition to water quality benefits, the Project will have additional benefits included in creased water conservation through groundwater recharge, community enhancements through the park expansion and amenity improvements, and public outreach and education. In addition to the infiltration and groundwater recharge component, additional amenities will be added to the park. Most of the existing improvements at the park will be demolished, except for the existing building, splash pad area, and a portion of the parking lot, and replaced with new and enhanced features. The proposed park amenities included the following:

· Additional parking through an expanded parking lot and new street-side diagonal parking along Patritti Avenue south of the existing parking lot;
· Modified and new trails around the park;
· Two new basketball courts north of the e xisting building (replacing the one basketball court that existing under existing conditions);
· Grass/turf improvements and space for two soccer fields; · New futsal court in the expanded park area with seating for spectators; · Drought-tolerant landscaping, trees, and new irrigation system; · Surface swales with pedestrian bridges, especially on the north side of the park; · New dog park area on the south side of the existing park with fences and monument signs to create both a small dog area and an area for dogs of any size; · Play lots will be replaced with new equipment, new shade structures, and a larger playground that will feature big and small kid play areas, tables, benches, and an exercise equipment area; · New and improved shade shelters with tables, grills, and other amenities; · Space for movies and shows in the park (allow for equipment to be temporarily used); · New staff restroom attached to the existing building; · Water features near the recreational building;
· Fencing/wall enhancements around the park and along the expanded perimeter; · Improved lighting throughout the park, including pathway and sports lighting.

The improvements listed above for Barnes Park is a community driven project funded by Proposition 68 funds available through California State Parks Grants. The General Plan Amendment and zone change will facilitate the improvements and annexation of the parcel to the existing park. The City will process a lot line adjustment to consolidate the parcels comprised by the park and the subject 8,039 - square foot vacant lot.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Ordinance No. 1507

1 5
3 4
3 ORDINANCE NO. _1507_

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AMENDING THE CITY’S ZONING MAP LAND

USE DESIGNATION FROM SINGLE FAMILY TO OPEN SPACE TO
FACILITATE THE EXPANSION OF BARNES PARK (LOCATION: 3301 PATRITTI AVENUE; ASSESSOR’S PARCEL NUMBER: 8550-004-001; APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AGP- 23-01 AND Z 23-01)
WHEREAS, the City Council did, on the 2nd day of August 2023, adopt Resolution No. 2023-027 to formally initiate a zone change for 3301 Patritti Avenue (Assessor’s Parcel Number 8550-004-001); and
WHEREAS, The Planning Commission, upon giving the required notice, did on the 28th day of June 2023, conduct a duly noticed public hearing to consider said application and adopted Planning Commission Resolution PC 23-15 recommending the approval of Zone Change Z 23-01; and
WHEREAS, the City Council did, on the 2 nd day of August, 2023, conduct a duly advertised public hearing as prescribed by law, and considered evidence presented by the Planning Commission, Planning Division, and other interested parties; and WHEREAS, 3301 Patritti Avenue is the only lot on the south side of Patritti Avenue zoned as R-1.; and
WHEREAS, approval of the zone change will make the zoning designation of the subject lot consistent with the Open Space (OS) zoning designation of the adjacent lots to the west; and
WHEREAS, there are changed conditions since the existing zoning became effective to warrant different zoning.

WHEREAS, the proposed change of zone will not adversely affect adjoining property as to value or precedent and will not be detrimental to the area.

WHEREAS, a change of zone will be in the interest or furtherance of the public health, safety, and general welfare.

WHEREAS, the approval of such a change of zone will not adversely affect the comprehensive General Plan so adopted by the City.

WHEREAS, the approval of such a zone change is consistent with the General Plan or applicable specific plans.

WHEREAS, this ordinance is not subject to the California Environmental Quality Act (CEQA) per Sections 15060(c)(2) and 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to activity that results in direct or reasonably foreseeable indirect physical change in the environment and for activity considered to be a project, respectively. The zone change would not result in physical change in the environment because it would simply make the zoning designation of the subject lot consistent with the zoning of the adjacent lots, and any reasonably foreseeable 2 5
3 4
3 construction pursuant to the authority in the zone change would not have a significant effect on the environment. Furthermore, the proposal does not involve any construction or additions to the existing structures on the site.

NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows:

SECTION 1. The foregoing recitations are hereby adopted by the City Council as findings. Based on those findings, and the evidence and records presented, the City Council determines the public health, safety and general welfare of the City, its residents, and property owners can benefit by amending the Baldwin Park Municipal Code (BPMC).

The City Council further finds and determines that:

a) That applications (“Applications”) for a Zone Change and an Amendment to the Land Use Element of the General Plan was submitted for certain real property, located at 3301 Patritti Avenue, in the City of Baldwin Park, described more particularly in the Application on file with the Planning Division; and
b) That the Applications sought approval of a Zone Change to change the land use designation from Residential to Park Space to facilitate the expansion of existing public park (Barnes Park) and related improvements; and
c) The proposed Project is exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Article 19, Class 4, Section 15304 (Minor Alterations to Land) of the CEQA Guidelines. The proposed General Plan Amendment and Zone Change of the subject parcel will ensure that the land remains an open space resource to the community. i. An Initial Study/Mitigated Negative Declaration for the park improvements was prepared in August 2022 and circulated for public review on October 11, 2022, through November 10, 2022. The project analyzed the park expansion, demolition of certain facilities as well as the new improvements at the park. As such, the General Plan Amendment and Zone change is consistent with the certified IS/MND, State Clearinghouse No. 202210008 filed with State of California Governor’s Office of Planning and Research CEQAnet Web Portal.
d) A duly noticed public hearing was held on June 28, 2023, and the Planning Commission has carefully considered all pertinent testimony and the staff report offered in the case as presented at the public hearing.

SECTION 2. In accordance with Section153.210.750 of the Baldwin Park Municipal Code, it is found that the project would not unreasonably interfere with the use or enjoyment of property in the vicinity, and would not adversity affect the public peace, health, safety or general welfare, the City Council hereby recommends approval and adoption of said Zone Change based on the following findings:
(a) The amendment is consistent with the goals, policies, and objectives of the General Plan.
3 5
3 4
3 The general plan amendment for the subject parcel would be consistent with the goals, policies and objectives of the General Plan in that it would allow for the expansion of an existing public park. Specifically, the general plan amendment, which consists of changing the land use designation from Single-Family Residential (SFR) to Open Space, is consistent with the following:

Land Use Element Goals and Policies:

Stormwater Runoff Control: As described in the Open Space/Conservation Element, reducing further degradation of surface water bodies is a key regional goal. Baldwin Park participates in the Los Angeles County National Pollutant Discharge Elimination System (NPDES) permit program toward this end.

Goal 18.0 - Minimize the impact of new developments on regional water quality.

Policy 18.1 – Evaluate development projects for compliance with NPDES requirements, aiming toward reducing pollutant loads in stormwater runoff, minimizing impervious surface areas, and minimizing peak flows.

Open Space and Conservation Element Goals and Policies:

Goal 1.0 – Provide and maintain adequate parks and open space.

Policy 1.1 – Preserve all existing park space and provide improvement to enhance utilization.

Goal 3.0 - Ensure that parks are accessible and safe for their users and compatible with adjacent residences and commercial uses.

Policy 4.1 – Pursue the utilization of various state and county funding mechanisms to provide additional funding resources.

Goal 5.0 – Conserve and protect groundwater supply and water resources.

Policy 5.4 – Continue enforcement of municipal National Pollutant Discharge Elimination System (NPDES) Permit to protect water quality within the San Gabriel River watershed. (b) The amendment will not adversely affect surrounding properties.

The general plan amendment would allow the vacant property to be integrated and improved as a public park. The improvement of this vacant property would expand the existing public park and provide active and passive recreational opportunities for City and surrounding residents.
(c) The amendment promotes public health, safety and general welfare.

The General Plan amendment would promote the public health, safety and general welfare of the City as a whole because it would provide for the improvement of vacant property for public park uses. The inclusion of the vacant parcel to expand the existing public park will provide an opportunity to redesign the layout of the immediate area for additional recreational uses, such as a Universal playground, two basketball courts, shade structures, dog park area and improved safety LED lights and landscaping. The expanded park facility will provide recreational opportunities to the residents and enhance amenities that contribute to public health and community wellness.
4 5
3 4
3 (d) The amendment serves the goals and purposes of the zoning code.

The General Plan amendment in conjunction with the proposed zone change would be consistent with the goals of the General Plan as stated in Finding No. 1 and the primary goal of the zoning code, which aims to provide for the orderly development of the City.

SECTION 3. Based on the aforementioned findings, the Planning Commission does hereby recommend to the City of Baldwin Park City Council approval of the Zone Change No. 23-01 amending the Zoning Map from “Residential” to “Open Space” for the property located at 3301 Patritti Avenue, APN No. 8550-004-001,
SECTION 4. The Secretary shall certify the adoption of this Resolution and forward a copy hereof to the City Clerk and the Applicant.

PASSED AND APPROVED ON THE 16th DAY OF AUGUST 2023
________________________________
EMMANUEL J. ESTRADA, MAYOR
ATTEST:

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss:

CITY OF BALDWIN PARK )
I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on August 2, 2023. Thereafter, said Ordinance No. 1507 was duly approved and adopted at a regular meeting of the City Council on August 16, 2023 by the following vote:

AYES: COUNCILMEMBER
NOES: COUNCILMEMBER
ABSENT: COUNCILMEMBER
ABSTAIN: COUNCILMEMBER
________________________________

CHRISTOPHER SAENZ

CITY CLERK
APPROVED AS TO FORM:
________________________
MARCO A. MARTINEZ

CITY ATTORNEY
5 5
3 4
3 EXHIBIT A
Indicates the area to be changed from “Residential” to “Open Space”

STAFF REPORT
ITEM NO. 9

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo, Director of Recreation and Community Services
Ron Garcia, Director of Community Development
DATE: August 16, 2023
SUBJECT: Serenity Homes Funding Update

SUMMARY
The purpose of this report is for City Council to consider the funding sources to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing homelessness at Serenity Homes from September 23, 2023, to September 22, 2024.

RECOMMENDATION
It is recommended that the City Council:
1) Authorize the Director of Recreation and Community Services to accept the Measure H budget allocation of $527,040 and execute an agreement with Los Angeles Homeless Service Authority (LAHSA); and
2) Authorize the Director of Recreation and Community Services to accept the Los Angeles County Measure H allocation of and additional $197,763.00; and 3) Authorize the Director of Finance to appropriate funding from the available balance of the Homeless Housing Pilot Program HHPP (270-50-000-41950-55023) allocation in the amount of $270,000 for operations support; and
4) Authorize the Director of Community Development to amend the City of Baldwin Park’s 5-year Permanent Local Housing Allocation Plan (PLHA) for funding years 2020 through 2023; and 5) Authorize the Director of Finance to appropriate and make necessary budget adjustments and create account #s as needed; and
6) Authorize the Director of Recreation and Community Services to process the necessary documents.

FISCAL IMPACT
There is no fiscal impact to the General Fund at this time. Staff is proposing to amend the City of Baldwin Park’s Permanent Local Housing Allocation Plan (PLHA) for funding years 2020 through 2023 with the California Department of Housing and Community Development.

Source Account Amount
Los Angeles County Measure H- Administered by LAHSA $527,040.00 Los Angeles County Measure H- Administered Funding by LAHSA $197,763.00 Homeless Housing Pilot Program HHPP (from available balance- account #270-50-000-41950-55023)
$270,000.00
Permanent Housing Allocation Program (PLHA) Entitlement and Non-Entitlement Local Government Formula
$193,810.14
Total Funding $1,188,613.14

BACKGROUND
At their August 17, 2022, City Council meeting, City Council approved the acceptance of a service agreement for consultant services by and between San Gabriel Valley Regional Housing Trust and Kingdom Causes, dba City Net and the City of Baldwin Park to operate the non-congregate bridge housing site for families experiencing homelessness at Serenity Homes. The Term agreement has an option to extend up to two (2) additional one-year terms by giving the consultant at least thirty (30) days written notice prior to the expiration of the Term or any extension thereof.

To continue the operations at Serenity Homes for one (1) year from September 23, 2023, to September 22, 2024, City staff is seeking the financial support from Los Angeles County Measure H in the amount of $527,040 which will be administered by LAHSA; with an additional allocation of $197,763.00. LAHSA is in the process of conducting a cost analysis on the true cost of operating interim housing programs, which may result in an amendment during the contract term to reflect those changes in funding.

The office of LAHSA’s Interim Housing Division in its FY 23-24 budget allocations have identified interest to support Serenity Homes for the operations of 16 units/50 beds of family bridge housing at the emergency non-congregate shelter. In accordance with LAHSA’s funding guidelines, the following requirements must continue to be met to be eligible to receive the funds:
•Using LAHSA funds to assist homeless families as defined by U.S. Department of Housing and Urban Development (HUD). No Los Angeles County Office of Education (LACOE) definition of homelessness can be used for eligibility for these units. •An agreed nexus to the City of Baldwin Park as (priority placement), but not exclusive to our City if units are not occupied with local residents
•Housing First/Low Barrier (no background checks allowed) •Ability to service undocumented families
•$90 per unit per night to align with LAHSA’s bed rates •Funding Timeframe - July 1, 2023, through June 30, 2024 The City of Baldwin Park will also leverage the project with the savings of $270,000 from year one (1) of the ARPA allocation and Homeless Housing Pilot Program HHPP grant for operations support of the site for year two (2).

Lastly, staff will apply to amend the City of Baldwin Park’s 5-year Permanent Local Housing Allocation Plan (PLHA) with the California Department of Housing and Community Development (HCD). The funding allocation plan covers years 2019-2023. The amendment would include Activity 6 of eligible

expenditures to include operating costs for Esperanza Villa and Serenity Homes. The amendment would apply for funding requests for years 2020 through 2023. Staff will present the amended plan and application to the City Council for consideration prior to submitting to HCD in October 2023. If PLHA funding is not approved, General Fund support may be required in the amount of $193,810.14.

Staff will present at a subsequent meeting to City Council for their consideration to extend a one (1) year service agreement for consultant services by and between the City of Baldwin Park and Kingdom Causes, dba City Net to operate the Serenity Homes for year two (2) of operations scheduled from September 23, 2023, to September 22, 2024, at the estimated amount of $1,166,530.14 to meet the demands of the site per the first year of pilot period operations, the service agreement contract.

The non-congregate shelter at Serenity Homes has been a pivotal tool in getting local families off the street of Baldwin Park and into temporary housing where they have actively worked in their housing plans to become document-ready while transitioning into permanent housing. If approved, families will continue to be provided with on-site services such as case management, three meals per day, and 24- hours security among other wrap-around and special event services. Serenity Homes has become a regional, County and national best-practice site for interim housing.

ALTERNATIVES
The alternative would be not to accept the funds to extend the service contract and provide residents with a thirty 30-day exit plan; and provide staff alternative direction.

LEGAL REVIEW
Legal review is not required.

STAFF REPORT
ITEM NO. 10

TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, City Manager
PREPARED BY: Ron Garcia, Director of Community Development DATE: August 16, 2023
SUBJECT: A Request to Provide Funding to Continue Temporary As-Needed Planning Consulting Services Related to
City Staff Augmentation for the Planning Division

SUMMARY
The purpose of this staff report is in consideration to provide funding in the amount not to exceed $15,000 to JWA Urban Consultants Inc. (JWA) for the continuation of temporary as-needed planning consulting services to finalize the processing of planning entitlement projects initiated by JWA as result of the transition of the former City Planner to Director of Community Development in July of 2022.

RECOMMENDATION
It is recommended that the City Council 1. Approve a professional services agreement in substantial form to that attached as Attachment No.1, subject to any non-substantive changes made by the CEO and City Attorney. 2. Authorize the Director of Finance to make necessary budget adjustments.

FISCAL IMPACT
The estimated cost of $15,000 will be covered by the Planning Division Professional Services account #100-40-440-51101-00000. A portion of the cost for the services will be passed directly to the applicants.

BACKGROUND
On May 4, 2022, The City Council approved an agreement with JWA Urban Consultants Inc. (JWA) to provide temporary as-needed planning consulting services as a result of a Planning Assistant vacancy in March of 2022 and the transition of the City Planner to Director of Community Development in July of 2022. In December of 2022, the City Planner vacancy was filled and subsequently in April of 2023 the position was again.

JWA has been instrumental in assisting the Planning Division to maintain project timelines to avoid costly delays during the staff transition by maintaining consistency with the processing of key development projects by evaluating applications, overseeing the environmental CEQA process, and preparation of necessary required planning documents.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Standard Professional Services Agreement

2. Scope of Work and Fee Proposal with JWA Urban Consultants Inc. (JWA).

JWA URBAN CONSULTANTS
Consultant Services Agreement Page 1 of 9

CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 16th day August, 2023 by and between the City of Baldwin Park ("City"), and JWA Urban Consultants (“Consultant").

In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows:

1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.” Duration of Scope of Services may be extended on a month-to-month basis, but shall not exceed the total compensation.

2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the “Schedule of Compensation” attached to and incorporated into this Agreement as Exhibit “B.”

3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard of care, rendering services with the skill and care ordinarily practiced by similar professionals in similar circumstances at similar times and locations (“Standard of Care”) and for the duration of the assignment from the date this agreement is entered to.

4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters.

5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder.

6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution.

7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein.

8. COMPLIANCE WITH LAW. Consistent with the Standard of Care, contract services shall be provided in accordance with the applicable laws and regulations of all

JWA URBAN CONSULTANTS
Consultant Services Agreement Page 2 of 9
governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California.

9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity but only to the extent caused by Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it’s agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees.

10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder:
(A)Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000.
(B)Comprehensive Automobile Liability Insurance including as applicable own, hired and non-owned automobiles with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000.
(C)Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D)Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide:
(1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker’s Compensation);
(2) The coverage provided shall be primary (with the exception of Professional Liability and Worker’s Compensation) as respects to City, its officials, officers, agents or employees; moreover, any

JWA URBAN CONSULTANTS
Consultant Services Agreement Page 3 of 9
insurance or self-insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants’ insurance and not contributed with it.
(3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective.
(F) With respect to Workers’ Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers’ Compensation Insurance endorsement.

11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City, upon full payment by City to Consultant for services under this Agreement.

City’s ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re-use by City shall be at the sole risk of City and without liability to Consultant.

12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours.

13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service.

14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest.

15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement.

16. RIGHT TO TERMINATE. City and Consultant each, may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice.

JWA URBAN CONSULTANTS
Consultant Services Agreement Page 4 of 9

17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “16” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing.

18. LITIGATION. The parties agree that they shall attempt to resolve any dispute by mediation. If not successful, they may litigate in a court of competent jurisdiction.

19. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns.

21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties.

22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City’s behalf as Project Manager.
(A) CONSULTANT
Jack Wong
JWA Urban Consultants
PO Box 9493
Marina del Rey, CA 90295
(310) 347-6310
(B) City of Baldwin Park
Attn: Enrique C. Zaldivar P.E./CEO
14403 East Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011 X482
23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City’s Designated Representative identified in Paragraph “21” of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written.

JWA URBAN CONSULTANTS
Consultant Services Agreement Page 5 of 9

CITY OF BALDWIN PARK
By:

Enrique C. Zaldivar, Chief Executive Officer
Dated:

CONSULTANT:

JWA Urban Consultants
By:

Jack Wong, Principal
Dated:

JWA URBAN CONSULTANTS
Consultant Services Agreement Page 6 of 9

EXHIBIT A
Scope of Services

JWA URBAN CONSULTANTS
Consultant Services Agreement Page 7 of 9

EXHIBIT B

SCHEDULE OF COMPENSATION

August 8, 2023

Mr. Ron Garcia
Director of Community Development
14403 East Pacific Avenue
Baldwin Park, CA 91706

Re: Contract Planning Services

Dear Mr. Garcia,

JWA Urban Consultants, Inc. (JWA) is pleased to submit this proposal to continue providing contract planning services for the City of Baldwin Park.

JWA is very familiar with the City of Baldwin Park. We provided planning, economic development, housing aut hority, and CDBG/HOME services for Baldwin Park between May 2004 and November 2005 and more recently, prepa red a successful grant application and award in October 2019. JWA has also provided contract planning services for other cities in the San Gabriel Valley- Monterey Park, San Gabriel, El Monte, La Puente, and West Covina.

Baldwin Park is experiencing continued economic expansion and developer interest as evident by the number of noteworthy development projects. JWA is proud to work with you on these endeavors and Mr. Jack Wong, Principal and CEO, will be assigned to work on this project. He has over 30 years of professional planning/redevelopment experience in both the public and private sectors and has direct working experience with:
• ADU legislation, zoning, and plan review
• Specific Plan requirements, development, and implementation • Objective Design Standards legislation, development, and implementation • Inclusionary Housing Ordinance, development, and implementation • General Plan, Specific Plan, and Zoning Code updates and implementation • VMT thresholds and analysis
• Affordable Housing and RHNA
• Grant applications, management, and implementation
• Development project management and negotiations
• Architectural plan review for entitlement purposes
• Municipal administration and management

We fully understand the importance of customer service, meeting deadlines and expectations, and providing reliable professional service. We look forward to working with you and in the meantime, if you have any ques tions, I can be reached at 310.347.6310.

Sincerely,

Jack Wong
President
JWA Urban Consultants, Inc.

SCOPE OF WORK

JWA understands that the City of Baldwin Park is seeking professional planning services, on a temporary basis, to augment existing planning staff and to complete certain projects that were initiated under the prior contract in 2022. Jack Wong will serve at the direction and supervision of the Director of Community Development and assist in current and advance planning activities. Jack Wong will provide sufficient hours, at the direction of the Director of Community Development, to complete certain projects initiated under the previous contract in 2022, such as the completion of the hotel project, located at 14624 Dalewood Street, in the City of Baldwin Park.

This Scope of Work is tailored to meet the City’s goals and objectives. Our role is to serve, advocate, and represent the interests of the City, by working closely with city staff and community stakeholders to ensure that the City’s and community’s expectations are met. We are committed to the successful completion of this project. The city planning services that are included in this agreement include, among other related services, the following activities:
• Manage development projects through the entitlement process • Review and analyze development site plans, conceptual plans, construction drawings, subdivision maps, and environmental assessments, studies, and reports
• Update Zoning Ordinance, General Plan, and community plans • Complete housing-related programs and analysis
• Conduct meetings with applicants developing conceptual, architectural, and building plans • Prepare staff reports, resolutions, ordinances, and memorandums • Availability to meet in-person and virtually with staff, developers, and permit applicants • Manage and complete current and advance planning projects as assigned by the Director of Community Development

BUDGET

The services provided by JWA will be charged on an hourly basis. If additional personnel are anticipated to work on an assignment, JWA will inform the City for prior approval.

FEE SCHEDULE

POSITION HOURLY RATE
Principal $165
Senior $135
Associate $105
Assistant $85
Technician $90
Contractor will charge for reimbursable expenses such as mileage, printing, mailing, messenger service, and portal-to-portal driving time to the City and/or meetings, and other similar and other similar and customary charges.

Court related (non -preparation) activities, such as court appearances, depositions, mediation, arbitration, dispute resolution and other expert witness activities, will be charged at a court rate of 1.5 times hourly rate, with a four-hour minimum. Preparation activities will be charged at regular hourly rate pursuant to then effective annual Fee Schedule.

STAFF REPORT
ITEM NO. _____11_____

TO: Honorable Mayor and Members of the City Council

FROM: Sam Gutierrez, Director of Public Works
DATE: August 16, 2023
SUBJECT: Conduct a Public Hearing and Consider the Adoption of Resolution No. 2023 -028, “A Resolution of the City
Council of the City of Baldwin Park, California, Adopting the Fee Schedule for Fiscal Year 2023 -24 Solid Waste
Collection and Recycling Services.

SUMMARY
This report requests City Council to conduct a Public Hearing to consider public testimony regarding the restructuring of the Solid Waste Rates which would cause an increase in rates for certain accounts.

The City has mailed a notice of a Public Hearing notifying residents and property owners that the hearing will occur on Wednesday, A ugust 16, 2023, at 7:00 PM during the regularly scheduled City Council meeting. Pending the outcome of the Public Hearing to ensure compliance with Proposition 218, City Council is asked to consider approving Resolution No. 2023 -028, adopting the fee schedule for Solid Waste Collection and Recycling Services per the approved and executed First Amendment to the Amended & Restated Exclusive Franchise Agreement for Provision of Solid Waste Handling Services (Agreement) with Waste Management Collection and Recycling, Inc (Waste Management).

RECOMMENDATION
It is recommended that the City Council:

1. Conduct a Public Hearing to accept written protests and verbal comments in favor or against the increased solid waste fees, track the number of valid written protests, and if the number of written protests received by the close of the public comment por tion of the hearing is not sufficient to constitute a majority, make a finding that there is not a majority protest by property owners and/or tenants; and,

2. Adopt Resolution No. 2023-028 “A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Fee Schedule for Fiscal Year 2023/24 Solid Waste Collection and Recycling Services.”

FISCAL IMPACT
The franchise fee is derived from gross receipts for providing service to residential, commercial, and multi-family accounts at a rate of 15%, 18%, and 15% respectively. Revenue increases in franchise fees for the annual rate increase, based on the Consumer Price Index (CPI), will mirror the change in CPI. This franchise fee is paid annually to the City by July 30th of every year. Additionally, Waste Management will charge single -family customers a monthly SB 1383 fee of $1.29 for each organic waste cart to implement solid waste diversion programs, while multi -family, commercial, and roll -off service accounts will be ass essed a three percent (3%) fee of organic waste bin collections fees to implement those programs. The SB 1383 fee will be annually adjusted in alignment with the percentage

increase in CPI, in the same manner as the rates These fees will be paid to the Cit y quarterly and be utilized to ensure the City is meeting SB 1383 diversion and procurement requirements.

BACKGROUND
On January 1, 2022, Senate Bill 1383 (SB 1383, Chapter 395, Statutes of 2016), also known as SB 1383, regulations took effect which established targets to achieve a 50 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2020 and a 75 percent reduction by 2025. The law grants California Department of Resources Recycling and Recovery (CalRecyc le) the regulatory authority required to achieve the organic waste disposal reduction targets and establishes an additional target not less than 20 percent of currently disposed edible food to be recovered for human consumption by 2025. The regulations issued by CalRecycle also requires the City to provide organic waste collection services to reduce the amount of organic waste, such as food scraps and landscaping debris disposed of in landfills.

On November 2, 2022, City Council authorized the Chief Executive Officer (CEO) and City Staff to enter negations with Waste Management to amend and reinstate the exclusive franchise agreement before the expiration date of June 30, 2023, and to include services and provisions to ensure compliance with CalRecycle’s SB 1383 regulations.

On June 21, 2023, City Council approved the First Amendment to the Amended and Restated Exclusive Franchise Agreement for Provision of Solid Waste Service Handling Services (The Agreement) with Waste Management for single -family, multi -family, commercial, and roll -off collection services. The Agreement provided for Waste Management to implement the City’s organic waste collection program and ensure compliance with the SB 1383 Regulations. Staff worked with Waste Management to revise the franchise agreement to include additional language addressing SB 1383 compliance. Under The Agreement, implementation of the SB 1383 requirements to collect Organic Waste for residential customers would take effect on July 1, 2023, however new rates would take effect September 1, 2023, pending City Council approval of Solid Waste Rate increases conducted pursuant to Proposition 218.

The Agreement has an expiration date of June 30, 2028, with an option to renew for an additional five (5) years.

DISCUSSION
To ensure the continuity of services and to safeguard residential and commercial customers from experiencing service interruption upon the expiration of the previous agreement on June 30, 2023, staff negotiated a First Amendment to the existing Franchise Agreement with Waste Management. This advantageous contract encompasses a waste management plan that implements organic waste collection, as required by SB 1383, and restructures rates to ensure residential rates continue to be among the lowest in the San Gabriel Valley.

In compliance with the First Amendment, Waste Management has submitted the proposed maximum Solid Waste Rates, Attachment 1. The City of Baldwin Park will conduct a Proposition 218 Hearing prior to allowing Waste Management to implement the new rates.

Summarized below are the Proposition 218 majority protest process and requirements:

1) At least 45 days in advance of the Public Hearing, the City must mail out a Public Notice (Attachment 1) to all property owners and customers responsible for payment of the charges proposed to be increased. The Notice must include, at a minimum, the following information:
a) A description of the reasons for the cost increase.

b) The proposed rate increases.
c) The Public Hearing date and time.
2) The Proposition 218 Hearing must be held in accordance with California Constitution Article XIII D. At the hearing, the City Council shall consider all written and oral comments received. Written comments are a formal protest; oral comments are not a formal protest and will not be counted in the calculation of whether a majority protest exists. Only one written protest is allowed per identified address or parcel number. The written protest must include, at a minimum, the following information:
a) State that the identified property owner or tenant opposes the proposed fee increases to the solid waste collection rates.
b) Provide the location of the identified parcel (by street address or assessor parcel number). c) Include the name and signature of the property owner or tenant submitting the protest.

3) If protests against the rate increase are not received from a majority of the property owners and/or tenants, the City Council will be authorized to approve the proposed rate changes, as adopted by Resolution 2023 -028 (Attachment 2). The number of owners/tenants on record for this Prop 218 purpose are 12,958.

4) Once the Resolution is adopted, the new rates go into effect on September 1, 2023. A copy of the proposed new rates is attached to the Resolution.

These changes to the Solid Waste Rates include a decrease for all residential rates and an increase for some commercial and multi-family accounts by Waste Management. The Agreement also includes a provision for annual adjustments to the rates based on CPI and places a five percent (5%) cap on annual automatic rate increases. The annual adjustment may be set at, or below, this cap. If approved, the rates will go into effect on September 1, 2023, and will be in place until the beginning of the fiscal year July 1, 2024, at which time WM could only adjust rates based on CPI increases.

ALTERNATIVES
The City Council may elect to:

1. Not approve the rate increase at this time resulting in the existing rates remaining in place. In that event, per Section 45 of The Agreement, the City and Waste Management shall meet and confer within thirty (30) days of the protest to negotiate in good faith regarding reductions in programs, services, or fees to compensate in the negative impact from the unapproved or invalidated rate increase; or,

2. Provide staff with alternative direction.

CEQA REVIEW

THIS ACTION IS NOT SUBJECT TO THE REQUIREMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”). THIS APPROVAL IS NOT A “PROJECT” WITHIN THE MEANING OF SECTION 15378 OF TITLE 14 OF THE CALIFORNIA CODE OF REGULATIONS (“STATE CEQA GUIDELINES”) BECAUSE IT HAS NO POTENTIAL FOR RESULTING IN DIRECT OR INDIRECT PHYSICAL CHANGE IN THE ENVIRONMENT. THIS ACTION IS EXEMPT FROM CEQA

REVIEW BECAUSE IT DOES NOT CONSTITUTE A PROJECT UND ER CEQA PURSUANT TO SECTION 15378(B)(5) OF THE STATE CEQA GUIDELINES, WHICH PROVIDES THAT

ORGANIZATIONAL AND ADMINISTRATIVE ACTIVITIES OF GOVERNMENTS THAT WILL NOT

RESULT IN PHYSICAL CHANGES IN THE ENVIRONMENT ARE NOT CONSIDERED PROJECTS FOR CEQA PURPOSES.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Public Notice of Proposition 218 Hearing

2. Resolution No. 2023-028

NOTICE IS HEREBY GIVEN that the City Council of the City of Baldwin Park will hold a public hearing at their regularly scheduled meeting on WEDNESDAY, August 16, 2023 at 7:00 p.m., or soon thereafter as practicable, at the Council Chamber, 14403 E. Pacific Avenue, Baldwin Park, CA 91706, to consider adopting increases to the rates for collection and handling of refuse, recycling, and organic waste services within the City (collectively, “Solid Waste Service”). Said Public Hearing shall consider protests, comments, or objections to the proposed rate increases.

Proposed Solid Waste Service Rates
Waste Management Collection and Recycling, Inc. (WM) provides Solid Waste Service within the City pursuant to an exclusive franchise agreement. The rate structure for Solid Waste Service is for three customer classes:
(i) single family; (ii) multi-family; and (iii) commercial/industrial. The rates for Solid Waste Service for each customer class is determined based on: (i) the size of the container serving the property; (ii) the materials accepted in the container (e.g., refuse, recyclables, or organic waste) serving the property; and (iii) the frequency of pickups per week.

The proposed r
ate increase is necessary to continue to provide safe, environmentally sound, and reliable refuse, recycling, and organic waste collection, transportation and disposal or processing services to the residents and businesses of Baldwin Park. The proposed rate increase for Solid Waste service are necessary for Waste Management to provide mandatory organic waste collection services pursurant to regulations implementing Senate Bill 1383 (Chapter 395, Statutes of 2016). Residents and businesses must separate organic waste (such as yard waste and food waste) from other refuse to be managed at a facility other than the landfill. The proposed rates reflect the rising costs associated with processing of recycling materials, increased operations costs, increased labor costs, and costs associated with the implementation SB 1383. Other portions of the Solid Waste Service rate includes fees charged to customers to implement solid waste diversion programs and waste management plans.

If the rates for Solid Waste Service are approved by the City Council, Waste Management will implement the Solid Waste Service rate increases in Exhibit A effective September 1, 2023.

Annnual Consumer Price Index (CPI) Adjustments. For the fiscal year beginning July 1, 2024, and annually thereafter on July 1 through and including July 1, 2028, the maximum rates provided in Exhibit A shall be automatically adjusted by the percentage increase in the CPI for All Urban Consumers, Garbage and Trash Collection, U.S. City Average, not seasonally adjusted, as published by the United States Department of Labor, U.S. Bureau of Labor Statistics, or the most similar successor index if that index is no longer published, by calculating the average of the changes in the CPI between each month during the January to December period immediately preceding the

City of Baldwin Park

NOTICE OF PUBLIC HEARING
Proposed Solid Waste Rate Increases
https://www.baldwinpark.com/public-notices/notice-of-public-hearing [email protected] (626) 960-4011
Wednesday, August 16, 2023
date of the rate adjustment and the same month in the preceding year. The adjustment shall not be increased by more than 5% in any fiscal year.

Public Hearing and Written Protests.

Any record owner of a parcel upon which the Solid Waste Service rates are proposed to be imposed and any tenant directly liable for the payment of Solid Waste Service rates may submit a written protest to the proposed rate increases to the City’s Solid Waste Service rates. Any written protest must:

1. State that the identified property owner or tenant is opposed to the proposed Solid Waste Service rate increases; and

2. Provide the location of the identified parcel (by street address, assessor’s parcel number, or customer account number); and

3. Include the name and signature of the property owner or tenant submitting the protest.

Protests to the proposed fee increases must be mailed or hand-delivered (not postmarked) in writing to the City Clerk, City of Baldwin Park, 14403 E. Pacific Avenue, Baldwin Park, California 91706, prior to the conclusion of the public hearing on August 16, 2023. Please identify on the front of the envelope that the enclosed letter is for the “2023 Solid Waste Rate Increase Public Hearing.” Only one protest will be counted per identified parcel.

The City Council wi ll accept and consider all written protests and will hear and consider all oral comments to the proposed rate increases at the Public Hearing. However, an oral comment or email protest will not count for the purposes of determining whether a majority protest exists unless accompanied by a written protest.

Upon the conclusion of the Public Hearing, if written protests against the proposed rates are not presented by a majority of the property owners or tenants of the identified parcels subject to the proposed rate increases, the City Council will be authorized to adopt the rate increases. The City is conducting this Proposition 218 majority protest proceeding out of an abundance of caution and without conceding the applicability of Proposition 218 to Solid Waste Service.

Details regarding the proposed solid waste service rates are available by calling the Public Works Department at (626) 960-4011, or on the City’s website at https://www.baldwinpark.com/public-notices/notice-of-public-hearing. A translated version of this notice is also available in Spanish at https://www.baldwinpark.com/public-notices/notice-of-public-hearing.

Para obtener más detalles de la propuesta de tarifas para los servicios de residuos sólidos, llamar al Departamento de Obras Públicas al (626) 960-4011o ingresar al sitio web de la Ciudad: https://www.baldwinpark.com/public-noti ces/notice-of-public- hearing. Una ve rsion traducida de este aviso también esta disponible en español en https://www.baldwinpark.com/public- notices/notice-of-public-hearing.

RESOLUTION NO. 2023–028

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, CALIFORNIA, ADOPTING THE AMENDED FEE SCHEDULE FOR FISCAL YEAR 2023–2024 SOLID WASTE COLLECTION AND RECYCLING

SERVICES
WHEREAS, the City of Baldwin Park currently contracts with Waste Management Collection & Recycling, Inc. to provide solid waste services in the City.

WHEREAS, the City’s current agreement with Waste Management provides for an annual increase to Waste Management’s contract based on the increase to the U.S.

Consumer Price Index (CPI) – All Urban Consumers, Garbage and Trash Collection, U.S.

City Average, not seasonally adjusted.

WHEREAS, such adjustment shall not result in an increase of more than five percent (5%) in any fiscal year.

WHEREAS, in accordance with Section 6(a) of Article XIII D of the California Constitution (Proposition 218), and out of an abundance of caution, the City elected to conduct a Proposition 218 Hearing prior to allowing Waste Management to charge the new rates.

WHEREAS, the City caused notices to be mailed to all customers and ratepayers affected by the proposed rate increase on or about June 28, 2023.

WHEREAS, Proposition 218 requires the City to conduct a hearing not less than forty- five (45) days after mailing a notice of proposed property related fee increases to those upon which the fees will be imposed; and
WHEREAS, a duly noticed public hearing regarding the proposed increases to fees for solid waste service was conducted on August 16, 2023, at 7:00pm in the City Council Chambers; and
WHEREAS, Proposition 218 requires that the City shall not impose the proposed fee if written protests against the proposed fee are presented by a majority of record owners of identified parcels; and
WHEREAS, written protests regarding the proposed solid waste collection fee increases were accepted from the public and considered before the close of the public comment portion of the hearing; and
WHEREAS, a tally of the number of written protests received against the proposed solid waste fee rate increases shows less than a majority of property owners or tenants (counting no more than one protest per parcel affected by the proposed rate increase) have submitted written protests against the proposed solid waste fee increases; and WHEREAS, a final tally of the written protests submitted and copies of the written protests will be available for review in the Office of the City Clerk.

Resolution No. 2023-028

NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:

SECTION 1. The above recitals are hereby accepted and incorporated into this Resolution by reference.

SECTION 2. For this year, the rates set forth in Exhibit A shall take effect beginning September 1, 2023.

SECTION 3. Annual Rate Increases: For the fiscal year beginning July 1, 2024, and annually thereafter on July 1, through and including July 1, 2028, the maximum rates provided in Exhibit “A,” attached to this Resolution and incorporated herein by reference, for all residential, commercial, and multifamily accounts shall be automatically adjusted by the percentage increase in the Consumer Price Index (CPI) for All Urban Consumers, Garbage and Trash Collection, U.S. City Average, not seasonally adjusted, as published by the United States Department of Labor, U.S. Bureau of Labor Statistics, or the most similar successor index if that index is no longer published, by calculating the average of the changes in the CPI between each month during the January to December period immediately preceding the date of the rate adjustment and the same month in the preceding year.

SECTION 4. Annual Rate Increase Cap: With respect to any annual CPI rate increase, the amount of the annual adjustment shall not exceed five percent (5%) for any fiscal year. Any percentage increase calculated pursuant to Section 3 above which exceeds the annual cap of five percent (5%) for any fiscal year shall be carried forward and added to future percentage rate increases; provided, however, that the total increase for any future fiscal year is not more than the annual rate cap for that year.

SECTION 5. This action is statutorily exempt from the requirements of the California Environmental Quality Act (“CEQA”). This approval is not a “project” within the meaning of Section 15378 of Title 14 of the California Code of Regulations (“State CEQA Guidelines”) because it has no potential for resulting in direct or indirect physical change in the environment. The approval of the First Amendment is exempt from CEQA review because it does not constitute a project under CEQA pursuant to Section 15378(b)(5) of the State CEQA Guidelines, which provides that organizational and administrative activities of governments that will not result in physical changes in the environment are not considered projects for CEQA purposes.
[continued on next page]
Resolution No. 2023-028

SECTION 6. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED, APPROVED, AND ADOPTED this 16th day of August, 2023. _______________________________
Emmanuel J. Estrada
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK
I, Christopher Saenz, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2023-028 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on August 16, 2023, and that the same was adopted by the following vote to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

CHRISTOPHER SAENZ

CITY CLERK
Exhibit A - Page 1 of 4

EXHIBIT A

MAXIMUM SOLID WASTE RATES
Effective September 1, 2023

Baldwin Park Residential Schedule of Charges Rate
35 Gallon Refuse, 64 Gallon Recycle, 64 Gallon Organic Waste $22.31 64 Gallon Refuse, 64 Gallon Recycle, 64 Gallon Organic Waste $26.20 96 Gallon Refuse, 64 Gallon Recycle, 64 Gallon Organic Waste $29.81

Additional 35 Gallon Refuse Container $4.27
Additional 64 Gallon Refuse Container $5.70
Additional 96 Gallon Refuse Container $7.12
Additional 64 Gallon Organic Waste Container (in excess of two) $10.85 Additional 64 Gallon Recycling Container (in excess of two) $5.23 Senior Rate 35 Gal. Refuse, 64 Gal. Recycle, 64 Gal. Organic Waste $16.82 Senior Rate 64 Gal. Refuse, 64 Gal. Recycle, 64 Gal. Organic Waste $19.51 Senior Rate 96 Gal. Refuse, 64 Gal. Recycle, 64 Gal. Organic Waste $21.95

Cart Replacement due to loss or misuse - Per cart $104.84 Extra Pickup $40.65
Reactivation Service Fee after non-payment cutoff (includes cart delivery) - Per trip $41.95 Cart Walk-In/Push Out Service (Valet) Surcharge - Per month $17.14 Residential nonservice day Bulky Item Pick Up $101.64
Contamination/Overage Fee - (after 2 notices in any 12-month period) $20.00

Residential AB 939 Fee–per refuse container, Standard rate customer $1.62 Residential AB 939 Fee – per refuse container, Senior rate customers $0.58 Residential SB 1383 Fee–per organic waste container, Standard rate customer $1.29 Residential SB 1383 Fee – per organic waste container, Senior rate customers $0.46 AB 939/SB 1383 fee is in addition to above listed rates and applies to all residential service customers.

Exhibit A - Page 2 of 4

COMMERCIAL & MULTI-FAMILY REFUSE BIN COLLECTION AND DISPOSAL MONTHLY FEES:

RATES EFFECTIVE September 1, 2023
Bin Size
(Cubic Yard)
Frequency of Collection (No. of collections per week)
1 2 3 4 5 6* Extra PU

1.5 $107.90 $178.03 $248.16 $318.30 $388.43 $458.57 $80.93 2 $138.73 $228.90 $319.07 $409.24 $499.41 $589.58 $104.05 3 $200.38 $330.63 $460.88 $591.13 $721.37 $851.62 $150.29 4 $262.04 $432.36 $602.69 $773.01 $943.33 $1,113.66 $196.53 6 $400.76 $661.26 $921.76 $1,182.25 $1,442.75 $1,703.24 $300.57 *6th day (Saturday) service available for customers with service everyday Monday thru Friday only.

Commercial AB 939 Fee – 3.0% in addition to above listed fees charge applies to all commercial service customers.

No bin rental or installation fee on permanent commercial containers

Commercial & Multi-Family Compactor Bin Collection and Disposal Monthly Rates Effective September 1, 2023 Bin Size
(cubic yard) Frequency of collection
1 2 3 4 5 6* Extra PU
2 $400.76 $661.26 $921.76 $1,182.25 $1,442.75 $1,703.24 $300.57 3 $ 601.14 $ 991.89 $1,382.63 $1,773.38 $2,164.12 $2,554.87 $450.86 4 $801.53 $1,322.52 $1,843.51 $2,364.50 $2,885.49 $3,406.49 $601.15 *6th day (Saturday) service available for customers with service everyday Monday thru Friday only.

Commercial AB 939 Fee – 3.0% in addition to above listed fees charge applies to all commercial service customers.

Exhibit A - Page 3 of 4
COMMERCIAL & MULTI-FAMILY RECYCLING MONTHLY RATES Effective September 1, 2023

Bin Size
(Cubic Yard)
Frequency of Collection (No. of collections per week)
1 2 3 4 5 6* Extra PU
96 Gallon** $39.65 $75.34 $111.03 $146.71 $182.40 $218.09 $29.74

1.5 $56.33 $92.95 $129.56 $166.18 $202.79 $239.41 $42.25 2 $62.32 $102.83 $143.35 $183.86 $224.37 $264.88 $ 46.74 3 $68.32 $112.72 $157.13 $201.54 $245.94 $290.35 $51.24 4 $74.31 $122.61 $170.91 $219.21 $267.51 $315.82 $55.73 6 $88.69 $146.34 $203.99 $261.64 $319.29 $376.94 $66.52 *6th day (Saturday) service available for customers with service everyday Monday thru Friday only. ** First 96 Gallon Recycling Bin serviced on Fridays only at no cost for each Commercial and Multi -Family account Commercial AB 939 Fee – 3.0% in addition to above listed fees charge applies to all commercial service customers.

No bin rental or installation fee on permanent commercial containers

Organic Waste Bin Collection and Processing Monthly Rates Effective September 1, 2023 Bin Size
(cubic yard) Frequency of collection
1 2 3 4 5 6* Extra PU
64-Gallon Cart $77.07 $127.17 $177.26 $227.36 $277.45 $327.55 $57.80 2 $154.14 $254.33 $354.52 $454.71 $554.90 $655.09 $115.61 *6th day (Saturday) service available for customers with service everyday Monday thru Friday only.

Commercial AB 939 Fee – 3.0% in addition to above listed fees charge applies to all commercial service customers.

Commercial SB 1383 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers.

No bin rental or installation fee on permanent commercial containers

Exhibit A - Page 4 of 4
Other Fees
Service Rate Unit

1.5-Yard bin every other week (EOW) service $124.29
Snapshot Overage fee $59.65 Per occurrence
City administrative fee - impound illegal receptacle $300.78 Per occurrence Contamination fee $106.38 Per bin per occurrence
Locking lid $ 14.56 Per bin per month
Relocation fee $106.38 Per bin per occurrence
Lock replacement $30.09 Per occurrence
Scheduled commercial bulky item collection $37.32 Up to 3 cu. yards Reactivation fee after non-payment cutoff $49.65 Per occurrence Graffiti Removal fee $70.93 Per occurrence
Unscheduled commercial bulky item collection $110.54 Up to 3 cu. yards Tilt Hopper $194.50 Per unit per month
Roll out or push out service (Valet service) $29.40 Per bin per # of service days a week

ROLL OFF AND INSTA-BIN SERVICES:

Effective September 1, 2023

10-12 Cubic Yard (Rock and/or Dirt) includes 5 tons of disposal $543.09 25 Cubic Yard includes 5 tons of disposal $558.60

30-40 Cubic Yard up to 5 tons $589.67
Disposal tonnage over 5 tons $667.12 Per ton
Overweight fee $79.13 If over 10 tons, plus haul rate & disposal over 5 tons One time delivery fee per container $667.12
Cleaning fee $67.86 Per occurrence
Hourly Driver Rate $200.14
Roll-off trip fee $200.14 Per occurrence
Relocation fee $173.45 Per occurrence
Roll-off Recycling Haul Rate $100.06 Per occurrence
Temp 3-yard bin (includes delivery & pick up) $199.87 Up to one week Temp 3-yard bin Extra Collection $158.62 Per extra dump Roll-off Impound Fee haul plus disposal
No bin rental or installation fee on permanent commercial containers Roll-off AB 939 Fee – 3.0% in addition to above listed fees charge applies to all Roll-off service customers.

Roll-off SB 1383 Fee – 3.0% in addition to above listed fees charge applies to all Roll-off service customers.

STAFF REPORT
ITEM NO. 12

TO: Honorable Mayor and Members of the City Council
FROM:

PREPARED BY:

Sam Gutierrez, Director of Public Works
Lena Abdullah, Management Analyst
DATE: August 16, 2023
SUBJECT: Grant Reimbursement Report for 4th Quarter FY22-23 – April 1, 2023, to June 30, 2023
S
UMMARY
This report provides an update on the grant reimbursement requests for various grant-funded projects and programs on a quarterly basis. This report covers reimbursement request submitted and/or funds received during the 4th quarter of FY22-23 between April 1, 2023, and June 30, 2023.

RE

COMMENDATION
It is recommended that the City Council receive and file this report.

F

ISCAL IMPACT
Grant funds are typically fronted by the General Fund Reserve on a reimbursement basis and tracked under Fund 270. The fund reimbursement requests outlined in this report ensure that the City is actively working in a timely manner to recoup expended funds and replenish the GF reserve. It underscores the pivotal grant and program funds requested and received along with their corresponding fiscal impact.

The total amount that was requested this quarter is $7,723,828.84 of which $7,535,963.00 have been received.

BACKG
ROUND
The Department of Public Works is proactively engaged in seeking grants from diverse funding channels, programs, and other sources. These grants play a crucial role in facilitating city projects by providing the necessary financial backing to move a project from concept to reality. Often, these grants entail the city incurring initial expenses, followed by progressive reimbursement r equest for documented eligible project expenditures. Some grant programs provide for up- front disbursements while
DI

SCUSSION
This quarterly report summarizes the grant reimbursement request limited to the fourth quarter (Q4) of FY22-23 encompassing April through June of 2023. The following table details each reimbursement and fund payment request submitted by staff including any funds received:

Grant/Program Agency Type Amount Submitted Received
First/Last Mile – Call For Projects LACMTA Reimbursement $187,865.84 5/18/2023 – TDA Cycle 3 – San Gabriel River
Commuter Bikeway Connector LACMTA Reimbursement $135,963.00 5/1/2023 6/1/23 Safe, Clean Water Program –
Regional Program LACFCD Transfer
Disbursement $7,400,000 5/30/2023 7/11/2023

ALTERNATIVES
None.

CEQA REVIEW
This action is not subject to the requirements of the C alifornia Environmental Quality Act (“CEQA”).

This approval is not a “project” within the meaning of section 15378 of title 14 of the California code of regulations (“state CEQA guidelines”) because it has no potential for resulting in direct or indirect physical change in the environment . This action is exempt from CEQA review because it does not constitute a project under CEQA pursuant to section 15378(b)(5) of the state CEQA guidelines, which provides that organizational and administrative activities of governments that will not result in physical changes in the environment are not considered projects for CEQA purposes.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS
Grant/Program Reimbursement/Claim Documents

1. First Mile Last Mile MTA Invoice

2. TDA Cycle 3 Claim Request

3. Safe Clean Water Deposit per Transfer Agreement

INVOICE NO: F9620-6
(626) 813-5255 Fax. (626) 962-2625
TO: ATTN::

Accounts Payable
One Gateway Plz.-MS 99-4-3 Sent Via E-mail:

Los Angeles, CA 90012-2952
(213) 922-2864

TOTAL NET INVOICE AMOUNT DUE
Make all checks payable to the "CITY OF BALDWIN PARK"

THANK YOU
[email protected]
L.A.C.M.T.A.

City of Baldwin Park
Jacqueline Su
DATE: 7/19/2023Baldwin Park, CA 91706
14403 East Pacific Avenue
Hub of the San Gabriel Valley INVOICE
www.baldwinpark.com
Less City Local Match (20.2%)
LACMTA FA #920000000F9620
See attached Quarterly Report/Progress Report for more information.

JOB
F9620 First/Last Mile Connections for the Baldwin Park Transit Center [email protected]

PAYMENT TERMS

TOTALDESCRIPTION
#270-50-000-41950-15094
LACMTA Grant Expenditure (79.8%)
Please reference City Grant Fund Revenue Account
Due on receipt
Total Expenditure this quarter 261,578.72 $
52,838.90$
187,865.84$
208,739.82$
Less Retention (10%) (20,873.98) $

First/Last Mile Connections for the Baldwin Park Transit Center Invoice # F9620-6
QUARTERLY PROGRESS / EXPENSE REPORT Invoice Date 7/19/2023 FA# 920000000F9620
Quarterly Report 18

GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
[email protected]
or submit by mail to:

Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
after the close of each quarter, but no later than November 30, February 28, May 31 and August 31. Please note that letters or other forms of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment C) for further information.

20.2%79,777.93
% of Project Budget
Expended to Date
Please itemize grant-related charges for this Quarter on Page 5 of this report and include totals in this Section.

Retention Amount
261,578.72
Local Match Total
240,704.74
52,838.90 20.2%
- 20,873.98
This Quarter Expenditure 208,739.82
20,873.98
Project Quarter Expenditure
187,865.84
Funds Expended to Date
(Include this Quarter)

0.0%
Balance Remaining

75.9%
1,640,424.00
Grantee To Complete
LACMTA FA ATTACHMENT C-1
$$%
Local Match
(Incl. In-Kind)
SECTION 1: QUARTERLY EXPENSE REPORT
$
395,794.94

75.9%
331,193.00 1,309,231.00 20.2%
316,017.01
1,244,629.06 0.0%993,213.99
Total Project Budget
LACMTA Grant
Net Invoice Amount (Less
Retention) 52,838.90
251,415.07

75.9%
Project-to-Date Expenditure
FTIP#LAF9620

PPNO N/A
CFP#F9620
FA#920000000F9620
PROJECT TITLE:

QUARTERLY REPORT SUBMITTED FOR:

Fiscal Year : X 2020-2021 2018-2019
2021-2022 2019-2020 2017-2018
Quarter : Q1: Jul - Sep Q2: Oct - Dec
X Q3: Jan - Mar Q4: Apr - Jun
DATE SUBMITTED:

LACMTA MODAL CATEGORY:

X
Goods Movement
Phone Number:

E-mail:
[email protected]
City / Agency:

Jacqueline Su
920000000F9620FA #:

LACMTA Project
Manager
TDM
Transit
[email protected]
City of Baldwin Park
Public Works
Director of Public Works
Project Sponsor
Contact / Project
Manager
Phone Number:

Mailing Address: 14403 E. Pacific Avenue
Signal Synchronization
Department:

SECTION 2: GENERAL INFORMATION
Contact Name: Sam Gutierrez
2022-2023
(213) 922-2847
Job Title:

RSTI Pedestrian
Bicycle
Name:
5/10/2023
(626) 960-4011 x460
First/Last Mile Connections for the Baldwin Park Transit Center E-mail:

Rev: 12.23.14 2 FA Prop C Attachment C-1 Quarterly Report FTIP#LAF9620

PPNO N/A
CFP#F9620
FA#920000000F9620
Start Date End Date
1/2/2020 3/31/2020
2/15/2020 3/15/2020
3/15/2020 6/30/2020

N/A N/A
6/17/2020 9/2/2020
11/2/2020 11/2/2020
3/1/2021 4/30/2023
3/11/2022 3/11/2022
4/30/2023 6/30/2023
On schedule per original FA schedule Less than 12 months behind original schedule Between 12-24 months behind original schedule X More than 24 months behind original schedule Yes X No Not Applicable
Yes No X Not Applicable
Original FA Schedule in Scope of
Work
7/4/2018
N/A
12/30/2017
12/8/201710/5/2017
Right-of-Way Acquisition
Start Date
8/21/2017
Construction Bid & Award
Design
FA Milestones
Environmental Clearance
Design Bid & Award
Actual Schedule
End Date

1. DELIVERABLES & MILESTONES
Construction
Ground Breaking Event
B. Was the project design started within 6 months of the date originally stated in the FA? C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications?
59 List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2 ND AND 3 RD COLUMNS BELOW.

Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and re-calculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.

SECTION 3 : QUARTERLY PROGRESS REPORT
9/1/2021 12/1/2021Project Close Out
12/3/2018 4/3/2019
8/15/2018
7/2/20181/1/2018
N/A
Ribbon Cutting Event
Total Project Duration
(Months) 20
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :

2. PROJECT COMPLETION
Rev: 12.23.14 3 FA Prop C Attachment C-1 Quarterly Report FTIP#LAF9620

PPNO N/A
CFP#F9620
FA#920000000F9620

4. PROJECT DELAY
Contractor completed all items under the award of contract in the past reporting quarter, with the exception of the pedestrain crossing gates, which were not included in the project but will be completed as part of Phase 2 Project
List tasks or milestones accomplished and progress made this quarter.

3. TASKS / MILESTONES ACCOMPLISHED
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.

The project was deemed substantially completed since January 2022. The prime contractor and subconstractor have been under a dispute for the project regarding the traffic signal and street lighting work. The city has been holding the final payment until the dispute is resolved. The city has exhausted its effort to help resolve the dispute and reach an agreement. Since the project has been deemed substantially completed with all grant scope of work completed for this project, the city filed a notice of completion and authorized the final payment for this project in June 2022. The remaining improvements for F9620 grant include the installation of pedestrian crossing gates at the intersection of Ramona Blvd and Pacific Ave. There has also been 3rd party delays with permitting and approvals, specifically from the SCRAA. For Phase 2, Which includes pedestrian crossing gate improvments under the F9620 Grant.

5. ACTION ITEMS TO RESOLVE DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter"
The city submitted a revised project schedule and request for an extension so that the current project funding does not lapse in 6/30/2022. An extension was granted. The new lapsing date for the Grant will be June 2023 per Amendment 3. City will be requesting another extention since Phase 2 of the project is estimated to go to bid in October 2023. The City has completed coordination and final approvals with 3rd partys to be able to bid out and start the construction of the pedestrian crossing gates pending the approval of grant lapse date approval.

Rev: 12.23.14 4 FA Prop C Attachment C-1 Quarterly Report FTIP#LAF9620

PPNO N/A
CFP#F9620
FA#920000000F9620
1 2
3 4
5 6
7 8
9 10
11 12
13 Invoice Payment Information:

LACMTA will make all disbursements electronically unless an exception is requested in writing.

ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-610 ACH Request Forms can be found at www.metro.net/callforprojects.

Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107.
7/19/2023
Invoice #4 FY22 Q1
Retention
Invoice #5 FY22 Q3
Retention
(786.96)$
208,739.82$ 261,578.72$ 52,838.90 $ (844.07)$
All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper document ation. The total amounts shown here mu st be equal to this quarter’s expenditures listed on page 1 of this report. All expens es and charges must be reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.

ITEM $ CHARGED TO LACMTA
GRANT
304,020.90$

TOTAL EXPENSES /

CHARGES
SECTION 4: ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER Palp Inc. (Excel Paving)
Invoice #4 FY22 Q1
Retention
Invoice #4 FY22 Q1
Retention
Notes:

Invoice #4 FY22 Q1
Retention
INVOICE #
#10
$ CHARGED TO LOCAL MATCH
(11,960.50)$
Invoice #3 FY21 Q4
Retention
TOTAL
(603.71)$
Invoice #5 FY22 Q3
Retention (5,493.83)$
Invoice #5 FY22 Q3
Retention
stated in this report is true and correct.

City of Baldwin Park

2. All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above).

1. Local match spent in each quarter, must be in the appropriate proportion to LACMTA grant. and that to the best of my knowledge and belief the information I certify that I am the responsible Project Manager or fiscal officer and representative of the Invoice #4 FY22 Q1
Retention
Invoice #4 FY22 Q1
Retention (1,526.77)$
(12,063.01)$
Invoice #4 FY22 Q1
Retention
208,739.82$ 52,838.90 $
(1,526.77)$
(123.50)$
(6,668.99)$
(844.07)$
Rev: 12.23.14 5 FA Prop C Attachment C-1 Quarterly Report FTIP#LAF9620

PPNO N/A
CFP#F9620
FA#920000000F9620
Signature Date
Sam Gutierrez Director of Public Works
Name Title
Rev: 12.23.14 6 FA Prop C Attachment C-1 Quarterly Report

Regional Program
Agreement No. 2020RPUSGR01
Addendum No. 2

ADDENDUM NO. 2 TO
TRANSFER AGREEMENT NO. 2020RPUSGR01 BETWEEN

THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT
AND

CITY OF BALDWIN PARK
SAFE, CLEAN WATER PROGRAM – REGIONAL PROGRAM

This Addendum No. 2 to Transfer Agreement No. 2020RPUSGR01, hereinafter referred to as “Addendum No. 2”, is entered into as of November 21, 2022 by and between the Los Angeles County Flood Control District, hereinafter r eferred to as "District," and City of Baldwin Park for Barnes Park, hereinafter referred to as "Recipient." WHEREAS, District and Recipient entered into Transfer Agreement No. 2020RPUSGR01, hereinafter referred to as "Agreement", pertaining generally to the transfer of a SCW Program Contribution (as therein defined) from District to Recipient for the implementation by Recipient of a Funded Activity (as therein defined) to increase stormwater and/or urban runoff capture and/or reduce stormwater and/or urban runoff pollution, on March 3, 2021;
WHEREAS, the Agreement provides for the disbursement of the SCW Program Contribution for the 2022-23 Fiscal Year (as therein defined), and further provides that if the Funded Activity is included in a duly approved Stormwater Investment Plan (as therein defined) for a subsequent Fiscal Year, the parties shall enter into an addendum to the Agreement regarding the disbursement of the SCW Program Contribution for that subsequent Fiscal Year;
WHEREAS, the Funded Activity ha s been included in a duly approved Stormwater Investment Plan for Fiscal Year 2022-23;
NOW, THEREFORE , in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Recipient, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows:

1. The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code together with the definitions set forth in the Agreement shall apply to this Addendum No. 2.

2. The District shall disburse the SCW Program Contribution for the 2022-23 Fiscal Year as described in the Budget Plan within forty -five (45) days of the execution of this Addendum by the last party to sign.

3. All terms and conditions of the Agreement shall remain in full force and effect, including, but not limited to the following provisions related to compliance with the California Environmental Quality Act (CEQA):

Regional Program
Agreement No. 2020RPUSGR01
Addendum No. 2

Execution of Agreement

This Agreement may be executed simultaneously or in any number of counterparts, including both counterparts that are executed manually on paper and counterparts that are in the form of electronic records and are executed electronica lly, whether digital or encrypted, each of which shall be deemed an original and together shall constitute one and the same instrument.

The District and the Recipient hereby agree to regard facsimile/electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on this Agreement and on any addenda or amendments thereto, delivered or sent via facsimile or electronic mail or other electronic means, as legally sufficient evidence that such origina l signatures have been affixed to this Agreement and any addenda or amendments thereto such that the parties need not follow up facsimile/electronic transmissions of such documents with subsequent (non -facsimile/electronic) transmission of “original” versions of such documents.

Further, the District and the Recipient: (i) agree that an electronic signature of any party may be used to authenticate this Agreement or any addenda or amendment thereto, and if used, will have the same force and effect as a manual signature; (ii) acknow ledge that if an electronic signature is used, the other party will rely on such signature as binding the party using such signature, and (iii) hereby waive any defenses to the enforcement of the terms of this agreement based on the foregoing forms of signature.

Regional Program
Agreement No. 2020RPUSGR01
Addendum No. 2

IN WITNESS WHEREOF, this Addendum No. 2 has been executed by the parties hereto.

Upper San Gabriel River:

City of Baldwin Park
Barnes Park

By: ____________________________________
Name:

Title:

Date: __________________________________

5/30/2023
Director of Public Works
Sam Gutiérrez
Regional Program
Agreement No. 2020RPUSGR01
Addendum No. 2

IN WITNESS WHEREOF, this Addendum No. 2 has been executed by the parties hereto.

LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT:

By: ____________________________________
Name: Carolina T Hernandez
Title: Assistant Deputy Director
For: Mark Pestrella
Date: __________________________________

STAFF REPORT
SA ITEM NO. _____1_____

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: August 16, 2023
SUBJECT: Successor Agency To The Dissolved Community
Development Commission of The City of Baldwin Park
Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was, $680.62.

BACKGROUND
The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released:

1. The June 30, 2023 to August 5, 2023, Successor Agency Warrant with check number in the tot al amount of $680.62 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Check Register

Amount
Grand Total: 680.62$
13618 06/30/2023 JWA URBAN CONSULTANTS INC AS-NEEDED PROFESSIONAL SERVICES RELATED TO 890-40-440-51101-14405 680.62$ Payment Number Payment Date Vendor Name Description (Item) Account Number Check Register
City of Baldwin Park, CA By (None)
Payment Dates 6/30/2023 - 8/5/2023

STAFF REPORT
SA ITEM NO. _____2_____

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Anthony Ceballos, Accountant
DATE: August 16, 2023
SUBJECT: Treasurer’s Report SA – June 2023

SUMMARY
Attached is the Treasurer’s Report for the month of June 2023. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission ( CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for June 2023.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Exhibit “A”, Treasurer’s Report

FINANCE AUTHORITY

REGULAR MEETING
Agenda
August 16, 2023, 7:00 PM

Chair
Vice Chair
Board Member
Board Member
Board Member
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian

Welcome to your Finance Authority Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please Note: Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a Finance Authority meeting:

In Person

Most Finance Authority meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. In compliance with the ADA, if you need special assistance for the meeting, please contact the City Clerk’s Office at (626) 960-4011 ext. 466 or [email protected]. within 24 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].

CALL TO ORDER

ROLL CALL

PUBLIC COMMUNICATIONS

CONSENT CALENDAR

1. Treasurer’s Report FA – June 2023
Staff recommends that the Board receive and file the Treasurer’s Report for June 2023.

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

STAFF REPORT
ITEM NO. FA-1

TO: Chair and Members of the Finance Authority
FROM: Rose Tam, Director of Finance
PREPARED BY: Anthony Ceballos, Accountant
DATE: August 16, 2023
SUBJECT: Treasurer’s Report FA – June 2023

SUMMARY
Attached is the Treasurer’s Report for the month of June 2023. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for June 2023.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Exhibit “A”, Treasurer’s Report

HOUSING AUTHORITY

REGULAR MEETING
Agenda
August 16, 2023, 7:00 PM

Chair
Vice Chair
Board Member
Board Member
Board Member
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian

Welcome to your Housing Authority Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the Board Members and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please Note: Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a Housing Authority meeting:

In Person

Most Housing Authority meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. In compliance with the ADA, if you need special assistance for the meeting, please contact the City Clerk’s Office at (626) 960-4011 ext. 466 or [email protected]. within 24 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].

CALL TO ORDER

ROLL CALL

PUBLIC COMMUNICATIONS

CONSENT CALENDAR

1. Baldwin Park Housing Authority’s Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register.

2. Treasurer’s Report HA – June 2023
Staff recommends that the Board receive and file the Treasurer’s Report for June 2023.

3. Section Eight Management Assessment Program (SEMAP) Certification Submission It is recommended that the Board adopt the Resolution approving the Housing Authority of the City of Baldwin Park’s Section Eight Management Assessment Program (“SEMAP”) submission to the U.S. Department of Housing and Urban Development (“HUD”) for Fiscal Year 2022-2023 and Authorize the Housing Authority of the City of Baldwin Park to submit the Section Eight Management Assessment Program (“SEMAP”) to the U.S. Department of Housing and Urban Development (“HUD”) for Fiscal Year 2022-2023.

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

STAFF REPORT
ITEM NO. HA-1

TO: Chair and Members of the Housing Authority
FROM: Rose Tam, Director of Finance
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: August 16, 2023
SUBJECT: Baldwin Park Housing Authority’s Warrants and
Demands

SUMMARY
Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board.

RECOMMENDATION
Staff recommends that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The total of the Warrants and Demands for Housing Authority was $728,050.84.

BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released:

1. The July 11, 2023 to August 5, 2023 Warrant check numbers 72778 through 72802 in the amount of $28,508.56 and Automated Clearing House (ACH) In the amount of $699,542.28 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Happy Check Register

2. Happy Check Register ACH
Check Register ReportDate Range: 7/11/2023...8/5/2023VMS Date Range:...Program:-Payment Type:Check Numbers: ...Direct Deposit: Exclude Direct DepositCheck Cleared: AllPort Status: Include Port InsZero HAPs: Include Zero HAPsVoided Payments:Omit Voided PaymentsHeld Checks: Exclude Held ChecksGrouped by:Sorted by: Check Number8/5/2023Check Number Check Date Payee Name Amount DDVMS Date72778 08/01/2023 Tyler-Valley Metro Housing, LP $16349.0006/29/202372779 08/01/2023 Jennelle M Henderson $36.0008/01/202372780 08/01/2023 Julie L Fonseca $10.0008/01/202372781 08/01/2023Vanessa G Ross$109.0008/01/202372782 08/01/2023 Jacqueline Chaves $248.0008/01/202372783 08/01/2023 Carmen Rivera-Madrid $14.0008/01/202372784 08/01/2023Xiomara A Martinez$30.0008/01/202372785 08/01/2023 Rebecca Galindo $17.0008/01/202372786 08/01/2023 City of Pomona Housing Authority $842.2808/01/202372787 08/01/2023 Ken Chi-Kin Yu $10.0008/01/202372788 08/01/2023 Monica A Escalante $64.0008/01/202372789 08/01/2023Viridiana Medina$17.0008/01/202372790 08/01/2023 Mindy Sophia Aguirre $33.0008/01/202372791 08/01/2023 Kayla N Harris $29.0008/01/202372792 08/01/2023 Camille M Lovesmith $42.0008/01/202372793 08/01/2023 Diana Mary Barcelo $10.0008/01/202372794 08/01/2023 Jess Edward Peralta $10.0008/01/202372795 08/01/2023 Jessica E Chi $208.0001/27/202372796 08/01/2023 Ricky Garcia $4.0008/01/202372797 08/01/2023 Imelda A Sanchez Diaz $46.0008/01/202372798 08/01/2023 Eternal Link LLC $1649.0008/01/202372799 08/01/2023 George Ka Chun Chew $2242.0008/01/202372800 08/01/2023 City of Carlsbad $875.2808/01/202372801 08/01/2023 Primrose Villa dba Oak Park-North $4281.0008/01/202372802 08/01/2023 Cameron Properties $1333.0008/01/2023Check Register Report AZ 08/05/2023 Page 1Copyright © 2011-2023, HAPPY Software, Inc. $28,508.56Total14Unit Count$1,738.86Average Weighted by Unit Count$619.75Average3Hard to House Count Check Register Report AZ 08/05/2023 Page 2Copyright © 2011-2023, HAPPY Software, Inc.

Check Register ReportDate Range: 7/11/2023...8/5/2023VMS Date Range:...Program:-Payment Type:Check Numbers: ...Direct Deposit: Include Direct DepositCheck Cleared: AllPort Status: Include Port InsZero HAPs: Include Zero HAPsVoided Payments:Omit Voided PaymentsHeld Checks: Exclude Held ChecksGrouped by:Sorted by: Check Number8/5/2023Check Number Check Date Payee Name Amount DDVMS Date31437 07/11/2023Villa Olive Oak dba Oak Park- South$7975.0003/16/202331438 07/11/2023 Post Brookhollow , LP $4078.0005/07/202331439 07/11/2023 1024 Royal Oaks LP dba Whispering $2724.0006/01/202331440 07/11/2023 Singing Wood Senior Housing LP $7425.0002/15/202331441 08/01/2023Y & H Investment, Inc.$1648.0008/01/202331442 08/01/2023 Eunice Property, LLC $1270.0008/01/202331443 08/01/2023 Wilson Apartment Associates L.P. $756.0008/01/202331444 08/01/2023 Monet Huong Nguyen $3003.0008/01/202331445 08/01/2023ASCENSION HOLDINGS LLC$1262.0008/01/202331446 08/01/2023 Tom Cinquegrani $413.0008/01/202331447 08/01/2023 Mark T. Fernandez $994.0008/01/202331448 08/01/2023 Melody (Muoi) Dao $1539.0008/01/202331449 08/01/2023 John W. Ruwitch and Anh Lam Truong$1153.0008/01/202331450 08/01/2023Adam King Lee and Joyce Ng Lee$3851.0008/01/202331451 08/01/2023 Mingyu Qu $2730.0008/01/202331452 08/01/2023 SAE GROUP, LLC $1988.0008/01/202331453 08/01/2023 Wei Zhen Su $1500.0008/01/202331454 08/01/2023 Mallorca Apartments, LTD $2834.0008/01/202331455 08/01/2023 Michael I. or Ling Brooks $771.0008/01/202331456 08/01/2023 Donna J Falls$811.0008/01/202331457 08/01/2023 Cipriano Salazar Jr. $1457.0008/01/202331458 08/01/2023 Dung Tran $595.0008/01/202331459 08/01/2023 Monrovia 612, LP $27523.0008/01/202331460 08/01/2023 Leslie K Ng $1043.0008/01/202331461 08/01/2023 Jun Hua Hu $2846.0008/01/202331462 08/01/2023 Quoc T. Vo $2161.0008/01/202331463 08/01/2023 Lien Diep $1255.0008/01/202331464 08/01/2023 LLJ Stratford Sunset, LLC, Sunset $4262.0008/01/202331465 08/01/2023 Rosa Lamas-Serratos $1668.0008/01/202331466 08/01/2023Villa Olive Oak dba Oak Park- South$7065.0008/01/202331467 08/01/2023 Malcolm Oso $983.0008/01/202331468 08/01/2023 Dieu-Thuy Nu Ton $966.0008/01/2023Check Register Report AZ 08/05/2023 Page 1Copyright © 2011-2023, HAPPY Software, Inc. 31469 08/01/2023 Dajojo, LLC $632.0008/01/202331470 08/01/2023 Investor Trust Realty Group, Inc. $1453.0008/01/202331471 08/01/2023 Don Norwood $1479.0008/01/202331472 08/01/2023Aaron Abdus Shakoor$1739.0008/01/202331473 08/01/2023Ana Thai$883.0008/01/202331474 08/01/2023 SRI Properties No 15 LLC $1268.0008/01/202331475 08/01/2023 Larry Chow $1847.0008/01/202331476 08/01/2023 T & T Asset Holding, LLC $667.0008/01/202331477 08/01/2023 Michael Alfred Alarcon $1334.0008/01/202331478 08/01/2023 Mousa Boushaaya $1633.0008/01/202331479 08/01/2023 Tuan Viet Ho $2082.0008/01/202331480 08/01/2023Xiaomin Lin and Xiaoxi Wu$5303.0008/01/202331481 08/01/2023 Jun Ye and Ming Feng $1786.0008/01/202331482 08/01/2023 4324 Walnut St LLC $83.0008/01/202331483 08/01/2023 El Monte Housing Partners LP - The $10141.0008/01/202331484 08/01/2023 Joseph T. Tung $1648.0008/01/202331485 08/01/2023Alamitas LLC$629.0008/01/202331486 08/01/2023Avalon Monrovia LLC$1355.0008/01/202331487 08/01/2023 Pro Management Inc. $1471.0008/01/202331488 08/01/2023Andrew & Eva Fogg$1403.0008/01/202331489 08/01/2023 Heritage Park Villas LP $23850.0008/01/202331490 08/01/2023Villa Olive Oak dba Oak Park - South$8355.0008/01/202331491 08/01/2023 $12792.0008/01/202331492 08/01/2023 Palo Verde Apartments, LP $903.0008/01/202331493 08/01/2023 Sharon Campbell $3044.0008/01/202331494 08/01/2023 John M Jacquet Sr. $2220.0007/01/202331495 08/01/2023 Linda Alice Enriquez $2124.0008/01/202331496 08/01/2023 Ha X Van $4130.0008/01/202331497 08/01/2023 Chen Jackson $987.0008/01/202331498 08/01/2023 Philip Tsui $971.0008/01/202331499 08/01/2023 Paul Yen $2125.0008/01/202331500 08/01/2023 Mie Chen $2469.0008/01/202331501 08/01/2023 Becky Binh Nguyet Luu or Eddie Ma $2156.0008/01/202331502 08/01/2023 Tinh Van Le $668.0008/01/202331503 08/01/2023 Everardo Garcia $2392.0008/01/202331504 08/01/2023 Ngoc T. Lieu $2740.0008/01/202331505 08/01/2023Alfred Tai-Kong Ho and Lisa Chen$1211.0008/01/202331506 08/01/2023 Covina 023 Woods 206 LP c/o $1288.0008/01/202331507 08/01/2023 Doreen Han $1405.0008/01/202331508 08/01/2023 PI Properties No. 94 LLC$1155.0008/01/202331509 08/01/2023 Baldwin Park Family Housing Limited $21498.0008/01/202331510 08/01/2023 Grace Chiou $901.0008/01/202331511 08/01/2023 Marina Alvarez $3162.0008/01/202331512 08/01/2023 Zhi Min Li and WXL Investments Inc. $2163.0008/01/202331513 08/01/2023 Sui Man Mak $752.0008/01/202331514 08/01/2023 Henry Wong $2174.0008/01/2023Check Register Report AZ 08/05/2023 Page 2Copyright © 2011-2023, HAPPY Software, Inc. 31515 08/01/2023 West Covina Senior Villas II, LP $482.0008/01/202331516 08/01/2023 Dung Trung Pham and Tammy Tram $364.0008/01/202331517 08/01/2023 Francisco J. Sanchez and Gloria$1109.0008/01/202331518 08/01/2023 Blessed Rock of El Monte $28039.0008/01/202331519 08/01/2023 Blessed Rock of El Monte $5910.0008/01/202331520 08/01/2023Vintage West Covina$7690.0008/01/202331521 08/01/2023Alfonso Contreras$1088.0008/01/202331522 08/01/2023 Ryan Quach and Hue Cao $1831.0008/01/202331523 08/01/2023Alta Vista Villas, LP c/o Yale$2920.0008/01/202331524 08/01/2023 West Covina Seniors Villas I $1056.0008/01/202331525 08/01/2023 Post Brookhollow , LP $18694.0008/01/202331526 08/01/2023 Rahmat Ray Nehdar$1148.0008/01/202331527 08/01/2023Alexander Chan$2339.0008/01/202331528 08/01/2023 Phat Binh Vuong $815.0008/01/202331529 08/01/2023Alan Wu$806.0008/01/202331530 08/01/2023 Lawe Family Trust $844.0008/01/202331531 08/01/2023 Henry Ho $1318.0008/01/202331532 08/01/2023 PAMA IV Properties, LP $4597.0008/01/202331533 08/01/2023 Roger Hin Nam Mak $10133.0008/01/202331534 08/01/2023 LAT Investments, LLC $5705.0008/01/202331535 08/01/2023 Kimmie Mu Matsunaga $4212.0008/01/202331536 08/01/2023Xitlalai Del Real Sanchez$1433.0008/01/202331537 08/01/2023 Mary L Haynes $1060.0008/01/202331538 08/01/2023 Clinett Glazis $275.0008/01/202331539 08/01/2023 Jim & Nancy Bailey $584.0008/01/202331540 08/01/2023 Kimberly Nguyen $836.0008/01/202331541 08/01/2023 LLP Investments $1735.0008/01/202331542 08/01/2023 Joseph M. Kwok $1988.0008/01/202331543 08/01/2023 Leng Zhang and Bao Ying Jiang $1340.0008/01/202331544 08/01/2023 Mack E Titus $413.0008/01/202331545 08/01/2023 Lourdes J. Garrison $1765.0008/01/202331546 08/01/2023Angelica Garcia$2343.0008/01/202331547 08/01/2023 Sophia Wong $1247.0008/01/202331548 08/01/2023 Lois J Gaston $1295.0008/01/202331549 08/01/2023 Doan & Lily Thi $2100.0008/01/202331550 08/01/2023 El Monte Affordable Housing Partner $372.0008/01/202331551 08/01/2023 Jose Baudelio Delgado $570.0008/01/202331552 08/01/2023 Larry Mimms $1600.0008/01/202331553 08/01/2023 Jaime Jimenez $627.0008/01/202331554 08/01/2023 Ramiro Viramontes and Veronica $195.0008/01/202331555 08/01/2023 Fat Law $851.0008/01/202331556 08/01/2023 Kevin Kambor Kwong and Yuk Ming $1524.0008/01/202331557 08/01/2023 Dwight Chang $2460.0008/01/202331558 08/01/2023 Cameron Park Community Partners, $1622.0008/01/202331559 08/01/2023 Mozhgan Tavakoli $1216.0008/01/202331560 08/01/2023 Jun Tang $576.0008/01/2023Check Register Report AZ 08/05/2023 Page 3Copyright © 2011-2023, HAPPY Software, Inc. 31561 08/01/2023Anmelindon LLC$1714.0008/01/202331562 08/01/2023 Lourdes Vela $3380.0008/01/202331563 08/01/2023 Gilbert Roybal $966.0008/01/202331564 08/01/2023 Philip & Fanny Kwok $1590.0008/01/202331565 08/01/2023 Woodside Village Apartments LP $6912.0008/01/202331566 08/01/2023 Cynthia Pham $744.0008/01/202331567 08/01/2023 Katie Yau and Daniel Hong $3040.0008/01/202331568 08/01/2023 Fanny Chan$1100.0008/01/202331569 08/01/2023 Baldwin Rose LP $1760.0008/01/202331570 08/01/2023 Kwan and Mei Chiang $1399.0008/01/202331571 08/01/2023 Sergio Molina $338.0008/01/202331572 08/01/2023 Chuen Lau $1371.0008/01/202331573 08/01/2023 Tanya H Chen $2010.0008/01/202331574 08/01/2023 Dan Thanh Peng and Hoan Peng $1616.0008/01/202331575 08/01/2023 Peter N Wong or $1090.0008/01/202331576 08/01/2023 JM Lam Investment LLC $652.0008/01/202331577 08/01/2023Vijay Gulati$4923.0008/01/202331578 08/01/2023 Ngoc Lieu $1252.0008/01/202331579 08/01/2023 Joseph H. Garcia $1427.0008/01/202331580 08/01/2023 Lark Ellen Village $9354.0008/01/202331581 08/01/2023Xuyen Thach Han$3200.0008/01/202331582 08/01/2023 EZ APT LLC$1182.0008/01/202331583 08/01/2023 Kim Wah Wong and Sau Yi Wong $1378.0008/01/202331584 08/01/2023 Lucena A Ewing $4782.0008/01/202331585 08/01/2023 Jocelyn Jae Jhong $2202.0008/01/202331586 08/01/2023 Emilio De Jesus Cruz $653.0008/01/202331587 08/01/2023 Isabel R Sanchez $1760.0008/01/202331588 08/01/2023 Cienega Garden Apartments $6689.0008/01/202331589 08/01/2023Vinh Hong Lai$3616.0008/01/202331590 08/01/2023 Doreen E Ewing $1262.0008/01/202331591 08/01/2023 Moller Property Management $725.0008/01/202331592 08/01/2023 Olie Terrell Johnson $845.0008/01/202331593 08/01/2023 TPA/NASCH LLC, Westgate as a sole $17107.0008/01/202331594 08/01/2023 TDF LP - Pacific Towers c/o Winn $8699.0008/01/202331595 08/01/2023 Paul & Annie W Chau $934.0008/01/202331596 08/01/2023 Steven Eraj Espantman and Marta $1327.0008/01/202331597 08/01/2023 Gilbert Dominguez $15759.0008/01/202331598 08/01/2023 Eric Yu $1596.0008/01/202331599 08/01/2023 Up Hill Investment Inc. $1817.0008/01/202331600 08/01/2023 Dieu Van Huynh $973.0008/01/202331601 08/01/2023 Kelly Nguyen $1614.0008/01/202331602 08/01/2023 Ramona Property Managers, Inc. $567.0008/01/202331603 08/01/2023 Nancy Mikhaiel $2581.0008/01/202331604 08/01/2023 Badillo Street Senior Apartments, LLC $23162.0008/01/202331605 08/01/2023 Monrovia Heritage Park LP Heritage $14760.0008/01/202331606 08/01/2023 Los Angeles County Housing Authority $1757.2808/01/2023Check Register Report AZ 08/05/2023 Page 4Copyright © 2011-2023, HAPPY Software, Inc. 31607 08/01/2023 James or Barbara Fox $1086.0008/01/202331608 08/01/2023 Mayra Ortega$1169.0008/01/202331609 08/01/2023 Sel Homes LLC $6740.0008/01/202331610 08/01/2023 Hui Chuan Wang $3806.0008/01/202331611 08/01/2023 725-731 W. Duarte Rd, LLC $1727.0008/01/202331612 08/01/2023 Nhan Nguyen and Amy Tran $2610.0008/01/202331613 08/01/2023 Paul P Simon $1582.0008/01/202331614 08/01/2023 Puente Villa LLC $751.0008/01/202331615 08/01/2023 RAMONA BLVD. FAMILY $9981.0008/01/202331616 08/01/2023AJG Realty Inc.$1892.0008/01/202331617 08/01/2023 Maria Martha Martinez $1422.0008/01/202331618 08/01/2023Antonio & Aida Rinos$1727.0008/01/202331619 08/01/2023 Greater San Gabriel Valley Property$1144.0008/01/202331620 08/01/2023Annette C Scott$1650.0008/01/202331621 08/01/2023 Denise Van Pham $3760.0008/01/202331622 08/01/2023 1024 Royal Oaks LP dba Whispering $16950.0008/01/202331623 08/01/2023 1024 Royal Oaks LP dba Whispering $24535.0008/01/202331624 08/01/2023 Derek Sim$1112.0008/01/202331625 08/01/2023 Josephine Tran$1139.0008/01/202331626 08/01/2023Allan M. & Virginia J Chipp and Ralph$936.0008/01/202331627 08/01/2023 Zi Jian Li $1883.0008/01/202331628 08/01/2023 Minh A Nguyen $864.0008/01/202331629 08/01/2023 Jaime Barcena $1250.0008/01/202331630 08/01/2023 Monica D Mao $1377.0008/01/202331631 08/01/2023 Shiu-Ein Huang $264.0008/01/202331632 08/01/2023 LAI MING LEUNG $489.0008/01/202331633 08/01/2023 The Promenade Housing Partners, LP $5083.0008/01/202331634 08/01/2023 Paramjit S Nijjar $2701.0008/01/202331635 08/01/2023 Rosa Beltran $1244.0008/01/202331636 08/01/2023 James Ronald Nguyen $908.0008/01/202331637 08/01/2023 David Wagner $1206.0008/01/202331638 08/01/2023Ynfante Holdings I, LLC$914.0008/01/202331639 08/01/2023 Roman Basin $1059.0008/01/202331640 08/01/2023 Sandhya Kal and Padma Kal $1435.0008/01/202331641 08/01/2023 K. Carl and Zitta A Setian $1395.0008/01/202331642 08/01/2023 Nomer Lacson$2117.0008/01/202331643 08/01/2023Anna & Simon Choi$1398.0008/01/202331644 08/01/2023 Chung Thi Pham $2571.0008/01/202331645 08/01/2023 Rosie Leon $1263.0008/01/202331646 08/01/2023 Roy Lam $1258.0008/01/202331647 08/01/2023 Golden Dragon Properties LLC c/o $1350.0008/01/202331648 08/01/2023 Nancy H Shen $719.0008/01/202331649 08/01/2023 Joe Clark $1589.0008/01/202331650 08/01/2023 Richard A DaSylveira$11.0008/01/202331651 08/01/2023 M B Equity LLC $1450.0008/01/202331652 08/01/2023 Sara Romo $1961.0008/01/2023Check Register Report AZ 08/05/2023 Page 5Copyright © 2011-2023, HAPPY Software, Inc. 31653 08/01/2023 T & P Property LLC $945.0008/01/202331654 08/01/2023 Singing Wood Senior Housing LP $16820.0008/01/202331655 08/01/2023 Michael H Phuong $1067.0008/01/202331656 08/01/2023 Sitara B. Mamdani $2239.0008/01/202331657 08/01/2023 Joseph Pham $820.0008/01/202331658 08/01/2023 Garvey Senior Affordable Partners, LP $3073.0008/01/202331659 08/01/2023 Ryan Kinpong Woo and Ching King $894.0008/01/202331660 08/01/2023 Mei Yan Chen $1215.0008/01/202331661 08/01/2023 Shawn Hui Zhen $2577.0008/01/202331662 08/01/2023 Fred Lau $682.0008/01/2023$699,542.28Total512Unit Count$1,299.71Average Weighted by Unit Count$1,302.69Average3Hard to House Count Check Register Report AZ 08/05/2023 Page 6Copyright © 2011-2023, HAPPY Software, Inc.

STAFF REPORT
ITEM NO. HA-2

TO: Chair and Members of the Housing Authority
FROM: Rose Tam, Director of Finance
PREPARED BY: Anthony Ceballos, Accountant
DATE: August 16, 2023
SUBJECT: Treasurer’s Report HA – June 2023

SUMMARY
Attached is the Treasurer’s Report for the month of June 2023. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDATION
Staff recommends that the Board receive and file the Treasurer’s Report for June 2023.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Exhibit “A”, Treasurer’s Report

STAFF REPORT
ITEM NO. HA_3

TO: Chair and Members of the Housing Authority
FROM: Ron Garcia, Director of Community Development
Imelda Delgado, Housing Manager
DATE: August 16, 2023
SUBJECT: Section Eight Management Assessment Program
(SEMAP) Certification Submission

SUMMARY
This report seeks the Housing Authority of the City of Baldwin Park Board of Commissioners adoption of the resolution approving the Section Eight Management Assessment Program (SEMAP) Certification and authorize the submittal of the SEMAP to the Department of Housing and Urban Development (HUD).

RECOMMENDATION
It is recommended that the Board adopt the Resolution approving the Housing Authority of the City of Baldwin Park’s Section Eight Management Assessment Program (“SEMAP”) submission to the U.S.

Department of Housing and Urban Development (“HUD”) for Fiscal Year 2022-2023 and Authorize the Housing Authority of the City of Baldwin Park to submit the Section Eight Management Assessment Program (“SEMAP”) to the U.S. Department of Housing and Urban Development (“HUD”) for Fiscal Year 2022-2023.

FISCAL IMPACT
There is no fiscal impact to the General Fund.

BACKGROUND
In 1998, HUD introduced the Section Eight Management Assessment Program (“SEMAP”). The SEMAP is a management assessment system that HUD uses to measure the performance of all local housing agencies that administer the Housing Choice Voucher (Section 8) rental assistance program.

Under SEMAP, HUD measures the performance of housing agencies annually. HUD reviews 14 key indicators ranging from proper selection of applicants from the Housing Choice Voucher (Section 8) waiting list, to the accurate verification of family income and timely Housing Quality Standards (HQS) inspections. As part of the process, agencies are required to submit an approved SEMAP annually to assure HUD that all mandatory supervisory quality control reviews in the 14 key areas have been conducted.

DISCUSSION
The Housing Authority of the City of Baldwin Park staff has completed the supervisory quality control reviews and to determine it has adequately administered the Housing Choice Voucher (Section 8) rental assistance program during Fiscal Year 2022-2023.

LEGAL REVIEW
This report does not require legal review.

ATTACHMENTS

1. Resolution No. HA 2023-005

2. Section 8 Management Assessment Program (SEMAP) Certification (HUD-52648) form.

RESOLUTION NO. HA 2023-005

A RESOLUTION OF THE HOUSING AUTHORITY OF THE

CITY OF BALDWIN PARK APPROVING THE SECTION

EIGHT MANAGEMENT ASSESSMENT PROGRAM

CERTIFICATION FORM FOR SUBMITTAL FOR FISCAL
YEAR 2022 - 2023
WHEREAS, the Housing Authority of the City of Baldwin Park administers the Housing Choice Voucher also known as the Section 8 rental assistance program with funds provided by the U.S. Department of Housing and Urban Development (HUD); WHEREAS, the Section Eight Management Assessment Program (SEMAP) was established in accordance with Section 502 of the Cranston-Gonzalez National Affordable Housing Act(1990), to provide policies and procedures for use by HUD in identifying public housing agency management capabilities and deficiencies; WHEREAS, HUD regulations require that public housing agencies with a Section 8 rental assistance program submit an approved SEMAP Certification form on an annual basis; and
NOW, THEREFORE, BE IT RESOLVED by the Housing Authority of the City of Baldwin Park as follows:

SECTION 1.The Housing Authority of the City of Baldwin Park has completed supervisory quality control reviews and SEMAP Certification form indicating that the Housing Authority of the City of Baldwin Park has adequately administered the Housing Choice Voucher (Section 8) program during the 2022 - 2023 fiscal year and hereby approves of the SEMAP Certification form attached to the staff report presented concurrently with this Resolution.

SECTION 2. That the SEMAP Certification indicates no evidence of seriously deficient performance that casts doubt on the Housing Authority of the City of Baldwin Park’s capacity to preserve and protect its Section 8 rental assistance program and operates the SEMAP in accordance with Federal law and regulations.

SECTION 3. The Secretary of the Housing Authority of the City of Baldwin Park shall certify to the adoption of this resolution and hereafter the same shall be in full force and effect.

PASSED AND APPROVED this 16TH day of August 2023.

RESOLUTION NO. HA 2023-005

___________________________________
_
EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.

CITY OF BALDWIN PARK
I, CHRISTOPHER SAENZ, City Clerk, of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. HA 2023-005 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof, held on the 16th day of August 2023 by the following vote:

AYES: COUNCILMEMBER:

NOES: COUNCILMEMBER:

ABSTAIN: COUNCILMEMBER:

ABSENT: COUNCILMEMBER:
_________________________________

CHRISTOPHER SAENZ

CITY CLERK

OMB Approval No. 2577-0215
U.S. Department of Housing
Section 8 Management Assessment
and Urban Development (exp. 02/29/2020) Program (SEMAP)
Office of Public and Indian Housing
Certification
Public reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number.

This collection of information is required by 24 CFR sec 985.101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant-based assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns the performance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data to assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the information collected does not lend itself to confidentiality.

Instructions Respond to this certification form using the PHA’s actual data for the fiscal year just ended.

PHA Name
For PHA FY Ending (mm/dd/yyyy)
Submission Date (mm/dd/yyyy)
Check here if the PHA expends less than $300,000 a year in Federal awards Indicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not audited for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must still complete the certification for these indicators.

Performance Indicators

1. Selection from the Waiting List. (24 CFR 982.54(d)(1) and 982.204(a)) (a) The PHA has written policies in its administrative plan for selecting applicants from the waiting list.

PHA Response
Yes
No
(b) The PHA’s quality control samples of applicants reaching the top of the waiting list and of admissions show that at least 98% of the families in the samples were selected from the waiting list for admission in accordance with the PHA’s policies and met the selection criteria that determined their places on the waiting list and their order of selection.

PHA Response
Yes
No

2. Reasonable Rent. (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507) (a) The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contract anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA’s method takes into consideration the location, size, type, quality, and age of the program unit and of similar unassisted units, and any amenities, housing services, maintenance or utilities provided by the owners.

PHA Response
Yes
No
(b) The PHA’s quality control sample of tenant files for which a determination of reasonable rent was required shows that the PHA followed its written method to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one):

PHA Response
At least 98% of units sampled
80 to 97% of units sampled
Less than 80% of units sampled

3. Determination of Adjusted Income. (24 CFR part 5, subpart F and 24 CFR 982.516) The PHA’s quality control sample of tenant files shows that at the time of admission and reexamination, the PHA properly obtained third party verification of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properly attributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for the unit leased in determining the gross rent for (check one):

PHA Response
At least 90% of files sampled
80 to 89% of files sampled
Less than 80% of files sampled

4. Utility Allowance Schedule. (24 CFR 982.517)
The PHA maintains an up-to-date utility allowance schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised.

PHA Response
Yes
No

5. HQS Quality Control Inspections. (24 CFR 982.405(b)) A PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required by HUD (see 24 CFR 985.2), for quality control of HQS inspections. The PHA supervisor’s reinspected sample was drawn from recently completed HQS inspections and represents a cross section of neighborhoods and the work of a cross section of inspectors.

PHA Response
Yes
No

6. HQS Enforcement. (24 CFR 982.404)
The PHA’s quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if HQS deficiencies were not corrected within the required time frame, the PHA stopped housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligations for (check one):

PHA Response
At least 98% of cases sampled
Less than 98% of cases sampled
form HUD-52648 (11/2013)
Previous edition is obsolete

ref. 24 CFR Part 985

7. Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a) and 983.301(b)(4) and (b)(12)).

Applies only to PHAs with jurisdiction in metropolitan FMR areas.

Check here if not applicable
(a) The PHA has a written policy to encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration, and which includes actions the PHA will take to encourage owner participation.

PHA Response
Yes
No
(b) The PHA has documentation that shows that it took actions indicated in its written policy to encourage participation by owners outside areas of poverty and minority concentration.

PHA Response
Yes
No
(c) The PHA has prepared maps that show various areas, both within and neighboring its jurisdiction, with housing opportunities outside areas of poverty and minority concentration; the PHA has assembled information about job opportunities, schools and services in these areas; and the PHA uses the maps and related information when briefing voucher holders.

PHA Response
Yes
No
(d) The PHA’s information packet for voucher holders contains either a list of owners who are willing to lease, or properties available for lease, under the voucher program, or a list of other organizations that will help families find units and the list includes properties or organizations that operate outside areas of poverty or minority concentration.

PHA Response
Yes
No
(e) The PHA’s information packet includes an explanation of how portability works and includes a list of neighboring PHAs with the name, address and telephone number of a portability contact person at each.

PHA Response
Yes
No
(f) The PHA has analyzed whether voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, where such difficulties were found, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval when necessary.

PHA Response
Yes
No

8. Payment Standards. The PHA has adopted current payment standards for the voucher program by unit size for each FMR area in the PHA jurisdiction and, if applicable, for each PHA-designated part of an FMR area, which do not exceed 110 percent of the current applicable FMR and which are not less than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR 982.503) PHA Response
Yes
No
Enter current FMRs and payment standards (PS)
0-BR FMR _________
1-BR FMR _________
2-BR FMR _________
3-BR FMR ________
4-BR FMR _________
PS ______________
PS ______________
PS ______________
PS ______________
PS ______________
If the PHA has jurisdiction in more than one FMR area, and/or if the PHA has established separate payment standards for a PHA-designated part of an FMR area, attach similar FMR and payment standard comparisons for each FMR area and designated area.

9. Annual Reexaminations. The PHA completes a reexamination for each participating family at least every 12 months. (24 CFR 982.516) PHA Response
Yes
No

10. Correct Tenant Rent Calculations. The PHA correctly calculates tenant rent in the rental certificate program and the family rent to owner in the rental voucher program. (24 CFR 982, Subpart K)
PHA Response
Yes
No

11. Precontract HQS Inspections. Each newly leased unit passed HQS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR 982.305)
PHA Response
Yes
No

12. Annual HQS Inspections. The PHA inspects each unit under contract at least annually. (24 CFR 982.405(a)) PHA Response
Yes
No

13. Lease-Up. The PHA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year.

PHA Response
Yes
No
14a.

Family Self-Sufficiency Enrollment. The PHA has enrolled families in FSS as required. (24 CFR 984.105) Applies only to PHAs required to administer an FSS program .

Check here if not applicable
PHA Response
a. Number of mandatory FSS slots (Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later through 10/20/1998. Exclude units funded in connection with Section 8 and Section 23 project-based contract terminations; public housing demolition, disposition and replacement; HUD multifamily property sales; prepaid or terminated mortgages under section 236 or section 221(d)(3); and Section 8 renewal funding. Subtract the number of families that successfully completed their contracts on or after 10/21/1998.) or, Number of mandatory FSS slots under HUD-approved exception form HUD-52648 (8/2000)
Previous edition is obsolete

ref. 24 CFR Part 985
b. Number of FSS families currently enrolled
c. Portability: If you are the initial PHA, enter the number of families currently enrolled in your FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA Percent of FSS slots filled (b + c divided by a)
14b. Percent of FSS Participants with Escrow Account Balances. The PHA has made progress in supporting family self-sufficiency as measured by the percent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305) Applies only to PHAs required to administer an FSS program .

Check here if not applicable
PHA Response
Yes
No
Portability: If you are the initial PHA, enter the number of families with FSS escrow accounts currently enrolled in your FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA Deconcentration Bonus Indicator (Optional and only for PHAs with jurisdiction in metropolitan FMR areas).

The PHA is submitting with this certification data which show that:
(1)
Half or more of all Section 8 families with children assisted by the PHA in its principal operating area resided in low poverty census tracts at the end of the last PHA FY;
(2)
The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA’s principal operating area during the last PHA FY is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the last PHA FY;
or
(3)
The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA’s principal operating area over the last two PHA FYs is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last PHA FY.

PHA Response
Yes
No
If yes, attach completed deconcentration bonus indicator addendum.

I hereby certify that, to the best of my knowledge, the above responses under the Section 8 Management Assessment Program (SEMAP) are true and accurate for the PHA fiscal year indicated above. I also certify that, to my present knowledge, there is not evidence to indicate seriously deficient performance that casts doubt on the PHA’s capacity to administer Section 8 rental assistance in accordance with Federal law and regulations.

Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Executive Director, signature
Chairperson, Board of Commissioners, signature
___________________________________________________________ _________________________________________________________ Date (mm/dd/yyyy) ____________________________________________ Date (mm/dd/yyyy) _________________________________________ The PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification.
form HUD-52648 (11/2013)
Previous edition is obsolete

ref. 24 CFR Part 985

.

SEMAP Certification - Addendum for Reporting Data for Deconcentration Bonus Indicator Date (mm/dd/yyyy) ____________________________
PHA Name ______________________________________________________________________________________ Principal Operating Area of PHA _____________________________________________________________________ (The geographic entity for which the Census tabulates data) Special Instructions for State or regional PHAs Complete a copy of this addendum for each metropolitan area or portion of a metropolitan area (i.e., principal operating areas) where the PHA has assisted 20 or more Section 8 families with children in the last completed PHA FY. HUD will rate the areas separately and the separate ratings will then be weighted by the number of assisted families with children in each area and averaged to determine bonus points. 1990 Census Poverty Rate of Principal Operating Area __________________________________________________ Criteria to Obtain Deconcentration Indicator Bonus Points To qualify for bonus points, a PHA must complete the requested information and answer yes for only one of the 3 criteria below. However, State and regional PHAs must always complete line 1) b for each metropolitan principal operating area. 1)
__________
a. Number of Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA FY who live in low poverty census tracts. A low poverty census tract is a tract with a poverty rate at or below the overall poverty rate for the principal operating area of the PHA, or at or below 10% whichever is greater. __________
b. Total Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA FY. __________
c. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA’s principal operating area at the end of the last PHA FY (line a divided by line b).

Is line c 50% or more? Yes
No
2)
__________
a. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating area at the end of the last completed PHA FY.
__________
b. Number of Section 8 families with children who moved to low poverty census tracts during the last completed PHA FY. __________
c. Number of Section 8 families with children who moved during the last completed PHA FY. __________
d. Percent of all Section 8 mover families with children who moved to low poverty census tracts during the last PHA fiscal year (line b divided by line c).

Is line d at least two percentage points higher than line a? Yes No
3)
__________
a. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating area at the end of the second to last completed PHA FY.
__________
b. Number of Section 8 families with children who moved to low poverty census tracts during the last two completed PHA FYs. __________
c. Number of Section 8 families with children who moved during the last two completed PHA FYs. __________
d. Percent of all Section 8 mover families with children who moved to low poverty census tracts over the last two completed PHA FYs (line b divided by line c).

Is line d at least two percentage points higher than line a? Yes No
If one of the 3 criteria above is met, the PHA may be eligible for 5 bonus points.

See instructions above concerning bonus points for State and regional PHAs. form HUD-52648 (11/2013)
Previous edition is obsolete
ref. 24 CFR Part 985