CITY COUNCIL
SPECIAL MEETING
Agenda
September 20, 2023, 5:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.
Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS
OPEN SESSION/STUDY SESSION
Presentation – SCE Vault Replacements and Power Infrastructure Upgrades in Downtown Baldwin Park, presented by Salvador Ramirez, SCE Government Affairs Manager.
Presentation – Informational presentation from Potential Applicant on Development Options for 4161 Baldwin Park Blvd., presented by Wanjiku Gachiri, Business Development Analyst with EAH Housing.
RECESS CLOSED SESSION
1. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:
One Potential Case - Property/Construction Issues at 14402 Pacific Avenue, Baldwin Park
2. Conference With Real Property Negotiator
Pursuant to California Government Code, Section 54956.8
Property Address: 14402 Pacific Avenue
Agency Negotiator: Enrique C. Zaldivar, Chief Executive Officer Negotiating Parties: Asher Family: Erik Friess
Under Negotiation: Price and Terms of Payment for Purchase of Property
3. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956
Case: Rukli, Inc vs City of Baldwin Park Case No. 22STCV28634
Case: K8 Investor Holding, LLC Case No. 2:23-CV-02428-SVW(PVCx) vs City of Baldwin Park
Case: Vides vs City of Baldwin Park Case No. 22STCV11511 Los Angeles Superior Court
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected]. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
CITY COUNCIL
REGULAR MEETING
Agenda
September 20, 2023, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.
Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Baldwin Park Unified School District Students present an update of their trip to Sacramento.
Proclamation – Childhood Cancer Awareness Month.
Presentation: Certificate recognition to Eliana Ibarra and Rosa Moncada, M.S. from Rio Hondo College Student Life & Leadership department for their commitment to engage with the Students of Rio Hondo College to assist with volunteer opportunities in the community.
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Treasurer’s Report City (CC) – July 2023
Staff recommends that Council receive and file the Treasurer’s Report for July 2023.
3. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes: Meeting Minutes of the Regular City Council held on September 6, 2023.
4. Approve Project Plans and Specifications and Authorize Publishing a Notice Inviting Bids for City Project No. CIP 21-198 – Barnes Park Multi-Benefit Infiltration Project Staff recommends that the City Council:
1. Approve the plans and specifications for City Project No. CIP 21-198 – Barnes Park Multi- Benefit Infiltration Project; and,
2. Authorize staff to publish a Notice Inviting Bids.
5. Approval of the California Automated Permit Processing Program Public (CalAPP) Service Grant Agreement with the California Energy Commission (CEC) to Automate the Solar Permitting Process to Promote the Development of Residential Solar and Solar-Plus-Storage Systems
It is Staff’s recommendation that the City Council:
1. Approve the CalAPP Public Service Grant Agreement in the amount of $60,000 with CEC to provide Baldwin Park residents, homeowners, and commercial business owners with a streamlined permitting process for incorporation of solar projects within their homes or businesses as part of a conformance requirement with SB 129; and
2. Authorize the Mayor and City Clerk to execute the CalApp Public Service Grant Agreement.
6. Accept Completed Improvements and Authorize Close -Out of Project Expenditures for Maintenance Work at the Homeless Housing Family Site Project (Serenity Homes) Consisting of Material and Equipment Procurements, and Construction Work It is Staff’s recommendation that the City Council: 1. Approve final expenditures for improvements for contract services from: a. Greg Ruvalo (Contractor) for a total amount of $ 38,314.00 consisting of: i. Installation of a glass sliding door in the amoun t of $2,660.00 ii. Installation of an access platform-and-step system in the amount of $13,080.00. iii. Perform roofing upgrades to an existing building in the amount of $15,280.00. iv. Installation of an entry gate security system in the amount of $7,294.00; and b. Ram Construction and Fencing LLC for the purchase and installation of a glass French door in the amount of $12,250.00; and c. Pedroza Concrete Systems Inc. for the repair and installation of epoxy flooring in the amount of $13,200.00; and d. Con vergeOne for procurement and installation of security cameras in the amount of $18,447.55; and 2. Approve final expenditures for materials procurement and placement for: a. Uline, Inc. for purchase of furniture and tables in the amount of $7,559.25; and 3. Authorize the Director of Finance to make necessary budget adjustments and authorize the Director of Public Works to process invoices including reimbursement request made to SGVRHT for qualified expenses.
7. Approve a Professional Services Agreement (PSA) with RailPros Rail Engineers for Construction Management and Inspection Services for City Project No. CIP 20-31 –Traffic Signal and Rail Crossing Safety Improvements at Pacific Avenue and Bogart Avenue.
Staff recommends that the City Council:
1. Approve the proposal from RailPros in the amount of $ 293,090.85 for construction management and inspection services for City Project No. CIP 20-31; and,
2. Authorize the Director of Finance to drawdown and appropriate $323,400.00 from the Measure M Bond Proceeds Fund No. 660 to Fund No. 255 to cover the cost; and,
3. Authorize the Mayor and City Clerk to execute a Professional Services Agreement (PSA) for Construction Management and Inspection Services for City Project No. CIP 20-31.
8. Adoption of Resolution No. 2023-030 establishing Guidance for The Negotiation of Commercial Cannabis Community Benefit Fees.
It is recommended that the City Council adopt Resolution No. 2023-030, entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
ESTABLISHING GUIDANCE FOR THE NEGOTIATION OF COMMERCIAL
CANNABIS COMMUNITY BENEFIT FEES TO BE INCLUDED IN A RECOMMENDED
COMMERCIAL CANNABIS AGREEMENT (CCA) FOR CANNABIS
MANUFACTURING, CULTIVATION AND DISTRIBUTION OPERATIONS”.
9. Accept and Approve Plans and Specifications and Award of a Construction Contract and a Consultant Agreement for City Project No. CIP 20-129 San Gabriel River Bikeway Greening Project, Ph. II Including Non-Infrastructure Components Staff recommended that the City Council:
1. Accept and Approve Project Plans and Specifications for City Project CIP 20-129; and,
2. Approve and award the construction contract to Grifith Company, of Brea, CA in the amount of $1,929,498.75; and,
3. Approve a Consultant Services Agreement (CSA) with Tripepi Smith and Associates for the non-infrastructure components such as programming and community outreach, in the amount not to exceed of $104,000; and,
4. Authorize the Director of Public Works to negotiate and execute an agreement with the City’s on-call consultants for Construction Management and Inspection Services; and,
5. Authorize the Director of Finance to appropriate Funds from Fund 245 (Proposition C) in the amount of $343,693.23, Fund 256 (SB1) in the amount of $250,000, Fund 270 (Grant Funds -ATP Cycle 3 – Non infrastructure) in the amount of $104,000, and Fund 270, (Grant Funds -RMC Prop 68) in the amount of $993,790.00; and,
6. Authorize the Mayor and City Clerk to execute the construction contract with Grifith Company and (CSA) with Tripepi Smith, for CIP 20 -129 – San Gabriel River Bikeway Greening Project, PH. II. Including non-infrastructure components.
PUBLIC HEARING
10. Public Hearing Regarding Fiscal Year 2022 -23 Consolidated Annual Performance & Evaluation Report (CAPER).
It is recommended that the City Council:
1. Conduct a Public Hearing to hear comments and approve the Final 2022-23 Consolidated Annual Performance & Evaluation Report (CAPER) for federal CDBG and HOME funds; and
2. Authorize the City Manager to transmit this report to the United States Department of Housing and Urban Development (HUD) by the deadline of September 28, 2023.
REPORTS OF OFFICERS
11. Approval of Employment Agreement with Albert Trinh for the position of Accounting Manager
It is recommended that the City Council approve the Agreement with Albert Trinh for the position of Accounting Manager (subject to any non-substantive changes made by Chief Executive Officer and the City Attorney) and direct the Mayor and City Clerk to execute it.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED
COMMUNITY DEVELOPMENT COMMISSION
SA 1. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.
SA 2. Treasurer’s Report SA – July 2023
Staff recommends that the Board receive and file the Treasurer’s Report for July 2023.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada seeks consensus from Council to
• Direct staff to look into replacing existing fixed trash receptacles with solar powered trash compacting receptacles withing the public right-of-way.
Mayor Pro Tem Garcia seeks consensus from Council to:
• Discuss the consideration and development of local hire policies for city funded projects, to benefit Baldwin Park residents.
• Discussion on the purpose of local elected bodies and members of the City Council, as well as roles of each member of the Council as defined by the City’s Municipal Code.
Councilmember Damian seeks consensus from Council to:
• Direct staff to review the adequacy of the City’s garage/yard sales regulations (Section 119.02 of the BPMC) in terms of its currently allowable frequency once per quarter, on the first weekend of March, June, September, and December.
Mayor Estrada, CEO Zaldivar, and Community Services Supervisor Yuriko Ruizesparza herein report:
• Update about their City business travel to the California Contract Cities Association Fall Educational Summit on September 8 thru September 10, 2023 in the City of San Diego. Mayor Estrada was a Panelist with the LA County Supervisor Lindsey Horvath on Hom elessness.
Other educational workshops included Affordable Housing, Proposed Legislative Actions, and Municipal Funding options using Federal Funds.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected]. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at
(626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
STAFF REPORT
ITEM NO. _____1_____
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: September 20, 2023
SUBJECT: City of Baldwin Park’s Warrants and Demands
SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.
RECOMMENDATION
It is recommended that the City Council ratify the attached Warrants and Demands Register.
FISCAL IMPACT
The payroll for the last period was $572,022.74 and the attached General Warrants Register was $2,181,317.49 for a total amount of $2,753,340.23.
BACKGROUND
The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:
1. The last payroll of the City of Baldwin Park consists of check numbers 202080 to 202097 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 42227 to 42519 for the period August 20, 2023 through September 2, 2023 inclusive; these are presented and hereby ratified in the amount of $572,022.74.
2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $345,926.56 and checks from 242652 to 242858 in the amount of $1,835,390.93 for the period of August 29, 2023 to September 11, 2023, inclusive; in the total amount of $2,181,317.49 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.
LEGAL REVIEW
Not Applicable
ATTACHMENTS
1. Check Register
Amount
242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 3.63$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 43.50$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 17.40$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 17.40$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 747.16$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 506.71$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 747.34$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 569.91$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 43.50$ 242665 08/31/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 1,079.64$ 242665 08/31/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 1,381.08$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 101.50$ 242664 08/31/2023 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 82.21$ 242664 08/31/2023 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 82.19$ 242665 08/31/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 53.94$ 242663 08/31/2023 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 85.50$ 242663 08/31/2023 P.T.E.A. PTEA DUES 100-00-000-21220-00000 323.00$ 242663 08/31/2023 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 85.50$ 242662 08/31/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 4,220.98$ 242662 08/31/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 466.72$ 242663 08/31/2023 P.T.E.A. PTEA DUES 100-00-000-21220-00000 323.00$ 242662 08/31/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 189.83$ 242662 08/31/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,545.12$ 242662 08/31/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 466.72$ 242661 08/31/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 79.62$ 242661 08/31/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 408.32$ 242661 08/31/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 79.62$ 242661 08/31/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 (19.17)$ 242661 08/31/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 14.74$ 242661 08/31/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 274.26$ 242660 08/31/2023 CITY EMPLOYEES ASSOCIATES DUES CONFIDENTIAL/CEA 100-00-000-21227-00000 27.00$ 242660 08/31/2023 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 36.00$ 242660 08/31/2023 CITY EMPLOYEES ASSOCIATES DUES CONFIDENTIAL/CEA 100-00-000-21227-00000 27.00$ 242659 08/31/2023 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 783.00$ 242659 08/31/2023 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 540.00$ 242660 08/31/2023 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 36.00$ 242658 08/31/2023 BALDWIN PARK POLICE ASSOC POLICE NON-SWORN DUES 100-00-000-21219-00000 958.66$ 242658 08/31/2023 BALDWIN PARK POLICE ASSOC POLICE SWORN DUES 100-00-000-21219-00000 6,365.12$ 242658 08/31/2023 BALDWIN PARK POLICE ASSOC POLICE NON-SWORN DUES 100-00-000-21219-00000 1,228.65$ 242656 08/31/2023 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 242657 08/31/2023 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 242658 08/31/2023 BALDWIN PARK POLICE ASSOC POLICE SWORN DUES 100-00-000-21219-00000 3,003.77$ 242655 08/31/2023 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 3,543.12$ 242655 08/31/2023 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,286.57$ 242655 08/31/2023 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 3,543.14$ 242655 08/31/2023 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 31.12$ 242655 08/31/2023 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 74.76$ 242655 08/31/2023 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,286.57$ 242653 08/31/2023 AFLAC AFLAC 100-00-000-21216-00000 137.45$ 242654 08/31/2023 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 81.12$ 242654 08/31/2023 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 81.13$ 242653 08/31/2023 AFLAC AFLAC 100-00-000-21216-00000 734.34$ 242653 08/31/2023 AFLAC AFLAC 100-00-000-21216-00000 137.45$ 242653 08/31/2023 AFLAC AFLAC 100-00-000-21216-00000 734.25$ Check Register
City of Baldwin Park, CA By (None)
Payment Dates 8/29/2023 - 9/11/2023
Payment Number Payment Date Vendor Name Description (Item) Account Number 1030 09/08/2023 LIEBERT CASSIDY WHITMORE ERC MEMBERSHIP W/PREMIUM FOR 7/1/2023-6/30/2024 100-10-150-51101-00000 4,830.00$ 242652 08/30/2023 HOME DEPOT PROFESSIONAL SERVICES AGREEMENT FOR HIGH 275-50-755-58100-55026 70,119.00$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES - 8/2/23 252-60-620-53371-00000 90.00$ 242695 08/31/2023 ULTIMATE ATTRACTIONS LLC RENTAL OF DUNK TANK FOR THE TEEN CENTER 8/25/23 100-60-660-51101-00000 422.50$ 242695 08/31/2023 ULTIMATE ATTRACTIONS LLC RENTAL OF DUNK TANK FOR THE TEEN CENTER 501-60-000-22328-00000 42.50$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES - 8/2/23 252-60-620-53371-00000 62.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - 8/2/23 252-60-620-53371-00000 59.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVCES - CITY FACILITIES- 8/2/23 252-60-620-53371-00000 50.50$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVICES - CITY FACILITIES - 8/2/23 252-60-620-53371-00000 93.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES - 8/2/23 100-60-620-53371-00000 77.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES - 8/2/23 100-60-620-53371-00000 196.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVCES - CITY FACILITIES- 8/2/23 100-60-620-53371-00000 81.50$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVICES - CITY FACILITIES- 7/10/23 252-60-620-53371-00000 119.48$ 242693 08/31/2023 TERMINIX EXTERMINATOE SERVICES - CITY FACILITIES- 8/1/23 252-60-620-53371-00000 75.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES- 8/2/23 252-60-620-53371-00000 147.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES- 7/11/23 252-60-620-53371-00000 45.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES - 7/11/23 252-60-620-53371-00000 50.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES - 7/11/23 252-60-620-53371-00000 108.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVICES - CITY FACILITIES 7/10/23 100-60-620-53371-00000 59.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVICES - CITY FACILITIES - 7/10/23 100-60-620-53371-00000 77.74$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVICES - CITY FACILITIES - 7/10/23 252-60-620-53371-00000 12.26$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVICES-CITY FACILITIES 7/10/23 100-60-620-53371-00000 77.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERVICES - CITY FACILITIES - 7/10/23 100-60-620-53371-00000 196.00$ 242693 08/31/2023 TERMINIX EXTERMINATOR SERIVCES - CITY FACILITIES - 7/10/23 100-60-620-53371-00000 147.00$ 242690 08/31/2023 STEVEN ARROYO PER DIEM FOR TRAINING OFFICER COURSE 9/25-9/29/23 100-30-310-53200-00000 55.00$ 242691 08/31/2023 SUSANA ABUNDIS DEPOSIT REIMBURSEMENT FOR MORGAN PARK - 8/13/23 501-60-000-22333-00000 100.00$ 242692 08/31/2023 TERESA NUESCA ARPA SENIOR TRIPS & EVENTS REIM 8/3 REDONDO BEACH 275-60-726-53370-16074 10.00$ 242688 08/31/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR TRAFFIC SIGNALS & STREET 251-50-530-53401-00000 115.81$ 242688 08/31/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR TRAFFIC SIGNALS & STREET 251-50-530-53401-00000 71.04$ 242689 08/31/2023 SPARKLETTS WATER & COFFEE SUPPLIES FOR CITY YARD 100-60-620-53100-00000 588.79$ 242688 08/31/2023 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES 7/20-8/17/2023 SERENITY HOMES 275-60-710-53370-66023 3,854.91$ 242688 08/31/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PARK BUILDINGS 252-60-620-53401-00000 17,013.15$ 242688 08/31/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR TRAFFIC SIGNALS & STREET 251-50-530-53401-00000 243.44$ 242688 08/31/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR PUENTE PUMPHOUSE 240-50-551-53401-15705 60.40$ 242688 08/31/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR:7/11/23-8/8/2023 100-60-620-53401-00000 5,155.98$ 242688 08/31/2023 SOUTHERN CALIFORNIA EDISON ELECTRICAL SERVICES FOR ESPERANZA VILLA 7/17-8/14 501-50-000-22000-55003 2,782.79$ 242685 08/31/2023 SMART & FINAL MATERIALS & SUPPLIES FOR THE ARC 100-60-680-53100-00000 76.66$ 242686 08/31/2023 SOCIETY OF SAINT VINCENT DE PAUL, ST. JOHN THE BAPTIST CONFERENCE CITY SPONSORING THE ST. VINCENT DEPAUL ST. JOHN 100-10-100-53350-61000 1,000.00$ 242687 08/31/2023 SOPHIA THOMPSON REIMBURSEMENT OF RENTAL DEPOSIT - 8/20/23 501-60-000-22333-00000 300.00$ 242685 08/31/2023 SMART & FINAL SUPPLIES PURCHASED FOR DOWNTOWN ST. MKT. 8/9/23 100-60-610-53100-16101 76.84$ 242685 08/31/2023 SMART & FINAL MATERIALS & SUPPLIES FOR THE ZACATECAS BASKETBALL 501-60-000-22328-00000 491.55$ 242685 08/31/2023 SMART & FINAL MATERIALS & SUPPLIES FOR DWONTOWN STREET MARKET 100-60-610-53100-16101 17.98$ 242684 08/31/2023 SHARON GRACE SANCHEZ ARPA SENIOR TRIPS,EVENTS REIM 8/3/23 RODONDO BEACH 501-60-000-22328-00000 64.00$ 242685 08/31/2023 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 119.57$ 242685 08/31/2023 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 113.90$ 242681 08/31/2023 SAM GUTIERREZ REIMBURSEMENT FOR RICHOH 360 TOUR 240-50-510-53330-00000 468.00$ 242682 08/31/2023 SAN GABRIEL VALLEY EXAMINER NOTICE&SUMMARY ORDINANCE #1502,1503,1504,1505,1506 100-25-299-53330-00000 330.00$ 242683 08/31/2023 SECURITAS TECHNOLOGY CORPORATION MAINTENANCE & MONITORING CHARGES FOR CITY HALL 100-60-620-53371-00000 3,048.47$ 242678 08/31/2023 RICOH USA INC LEASE & MAINTENANCE FOR COPIERS PD AMIN. 7/25-8/24 401-10-141-58140-11504 710.12$ 242679 08/31/2023 ROSA FERNANDEZ ARPA SENIOR TRIPS,EVENTS REIM 8/3/23 RODONDO BEACH 275-60-726-53370-16074 10.00$ 242680 08/31/2023 ROSANNA MEJIA CONTRACT SERVICES-HAWAIIAN DANCE CLASSES 7/10-8/14 501-60-000-22328-00000 327.60$ 242676 08/31/2023 OLGA LEAL DUARTE ARPA SENIOR TRIPS & EVENTS REIM 8/3 REDONDO BEACH 275-60-726-53370-16074 20.00$ 242677 08/31/2023 PERLA D. MAGNO ARPA SENIOR TRIPS & EVENTS REIM 8/3 REDONDO BEACH 275-60-726-53370-16074 10.00$ 242678 08/31/2023 RICOH USA INC LEASE & MAINTENANCE FOR COPIERS PD AMIN. 7/25-8/24 401-10-141-53371-11504 76.75$ 242673 08/31/2023 MANUEL AVILA REMOVAL & REPLACEMENT OF SOLAR CONTROL WINDOW FILM 252-60-620-53371-00000 412.50$ 242674 08/31/2023 MERGE CONCEPTUAL DESIGN LLC DESIGN BUILD SERVICES FOR AN ART IN PUBLIC 3/8/23 236-50-520-58110-15725 24,654.40$ 242675 08/31/2023 NICHOLS LUMBER & HARDWARE SUPPLIES FOR DOWNTOWN STREET MARKET 100-60-610-53100-16101 273.20$ 242671 08/31/2023 JIMMY WONG REIM FOR COMMUNITY CENTER SPEAKER 100-60-610-53100-00000 43.81$ 242672 08/31/2023 LOS ANGELES COUNTY POLICE CHIEFS ASSOCIATION LACPCA 2023 OCT.23 FALL CONFERENCE FOR CHIEF LOPEZ 100-30-300-53350-00000 300.00$ 242673 08/31/2023 MANUEL AVILA REMOVAL & REPLACEMENT OF SOLAR CONTROL WINDOW FILM 100-60-620-53371-00000 412.50$ 242668 08/31/2023 EMMANUEL ESTRADA PER DIEM/ MILEAGE--CA CONTRACT CITIES ASSOC. CONF. 100-10-100-53350-61000 260.51$ 242669 08/31/2023 ENRIQUE C. ZALDIVAR PER DIEM/ MILEAGE--CA CONTRACT CITIES ASSOC. CONF. 100-10-110-53350-00000 255.27$ 242670 08/31/2023 GRAFFITI TRACKER INC. ANNUAL PRO. SERVICES AGREEMENT--GRAFFITI TRACKER 240-50-570-51101-15733 15,000.00$ 242666 08/31/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SEP.2023 PREMIUM BASIC LIFE & AD & D & STD & LTD 403-10-160-54130-00000 5,904.86$ 242667 08/31/2023 EDWIN CARL SMITH TILE PLAQUES FOR PROJECT HOPE CA 100-10-100-53320-00000 36.39$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 3,079.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SERVICE-COMMERICAL CANNABIS 5/1 TO 5/31/23 100-40-131-51102-14070 1,975.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 6,545.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 2,000.00$ 242726 09/05/2023 JUAN R. MUNOZ ARP REIM-SENIOR TRIP-REGIS FOR 0629-0704/2023 BBQ 275-60-726-53370-16074 24.00$ 242727 09/05/2023 KALICO OFFICE FURNITURE OFFICE FURNITURE FOR HR AND COMMUNITY DEVELOPMENT 100-10-150-51100-00000 2,723.89$ 242727 09/05/2023 KALICO OFFICE FURNITURE OFFICE FURNITURE FOR HR AND COMMUNITY DEVELOPMENT 100-50-510-51100-00000 675.64$ 242724 09/05/2023 HOME DEPOT PURCHASE OF MATERIAL&SUPPLIES BUILDING MAINTENANCE 100-60-620-53100-00000 3.84$ 242725 09/05/2023 JANE SHEK ARPA REIM-RECREATION SUBSIDY -TAEKWONDO PURPLE Blk 275-60-734-53370-16070 65.00$ 242724 09/05/2023 HOME DEPOT PURCHASE OF MATERIAL&SUPPLIES BUILDING MAINTENANCE 100-60-620-53100-00000 198.31$ 242724 09/05/2023 HOME DEPOT PURCHASE OF MATERIAL&SUPPLIES BUILDING MAINTENANCE 100-60-620-53100-00000 144.68$ 242724 09/05/2023 HOME DEPOT PURCHASE OF MATERIAL&SUPPLIES BUILDING MAINTENANCE 100-60-620-53100-00000 203.04$ 242724 09/05/2023 HOME DEPOT PURCHASE OF MATERIAL&SUPPLIES-BUILDING MAINTENANCE 100-60-620-53100-00000 418.33$ 242724 09/05/2023 HOME DEPOT PURCHASE OF MATERIAL&SUPPLIES BUILDING MAINTENANCE 100-60-620-53100-00000 25.19$ 242724 09/05/2023 HOME DEPOT PURCHASE OF MATERIAL&SUPPLIES BUILDING MAINTENANCE 100-60-620-53100-00000 1,261.61$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 501-60-000-22328-00000 8.20$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 501-60-000-22328-16101 135.07$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 501-60-000-22328-16101 (19.80)$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 501-60-000-22328-16101 2.91$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 501-60-000-22328-00000 95.01$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 501-60-000-22328-00000 170.69$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 100-60-610-53100-16145 52.00$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 501-60-000-22328-16101 175.98$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 275-60-713-53100-16075 161.71$ 242721 09/05/2023 GLECY CUSTODIA ARP REIM-SENIOR TRIP-REGISTRATION 0629-0704/23 BBQ 275-60-726-53370-16074 10.00$ 242722 09/05/2023 GRACIELA BANUELOS ARP REIM-SENIOR TRIP-REGIS FOR 0629-0704/2023 BBQ 275-60-726-53370-16074 12.00$ 242723 09/05/2023 HOME DEPOT FOR THE FOOD GIVEAWAY,BUILDING MAINTENANCE,DOWNTOW 501-60-000-22328-16101 85.80$ 242719 09/05/2023 EVANGELINA NAVARRO ARP REIM-SENIOR TRIP-REGIS FOR 0629-0704/2023 BBQ 275-60-726-53370-16074 24.00$ 242720 09/05/2023 GARON WYATT BALDWIN PK PD 22-44 R.L. VALENCIS COMPLAINT 100-30-131-51102-11106 13,737.70$ 242720 09/05/2023 GARON WYATT BALDWIN PK PD 23-21 PATINO CAMERA COMPLAINT 100-30-131-51102-11106 6,518.10$ 242716 09/05/2023 CITY OF EL MONTE PROVIDE ASST. WITH REVIEW PROCESS-12/15/2022 259-60-610-51100-16063 11,324.00$ 242717 09/05/2023 CITY OF SOUTH EL MONTE PROVIDE ASST. FOR REVIEW PROCESS -12/15/2023 259-60-610-51100-16063 10,800.00$ 242718 09/05/2023 ELECNOR BELCO, INC. JUNE PYMNT -CIP 21-99-VINELAND&MERCED TS IMPRV. 270-50-520-58100-55002 22,325.00$ 242714 09/05/2023 CAR QUEST MATERIAL&SUPPLIES-VEHICLE SUPPLIES FOR CITY VEHICL 402-50-591-53100-00000 233.45$ 242715 09/05/2023 CARMEN PINALES ARPA REIM-RECREATION ACTI FOR SWIMMING LESSON 275-60-734-53370-16070 186.00$ 242715 09/05/2023 CARMEN PINALES ARPA REIM-RECREATION ACTI FOR SWIMMING FY22/23 275-60-734-53370-16070 186.00$ 242712 09/05/2023 BLANCA MAHE ARP REIM-SENIOR TRIP-REGIS FOR 0629-0704/2023 BBQ 275-60-726-53370-16074 12.00$ 242713 09/05/2023 BOWMAN INFRASTRUCTURE ENGINEERS LTD TRAFFIC SIGNAL IMPRV. -OLIVE AND PHELAN INTER. 241-50-520-58100-55025 11,000.00$ 242714 09/05/2023 CAR QUEST MATERIAL&SUPPLIES-VEHICLE SUPPLIES FOR CITY VEHICL 402-50-591-53100-00000 273.16$ 242711 09/05/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC MAINTENANCE&REPAIR TO UNITS 39&21 5/31/23 402-50-591-53371-00000 2,506.44$ 242711 09/05/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC MAINTENANCE&REPAIR TO UNITS 39&21 5/31/23 402-50-591-53371-00000 2,506.44$ 242711 09/05/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC MAINTENANCE&REPAIR TO UNITS 39&21 5/31/23 402-50-591-53371-00000 769.99$ 242708 09/05/2023 ACTION DESIGNZ LLC PARKS MAKE LIFE BETTER STAFF SHIRTS 501-60-000-22328-00000 2,498.65$ 242709 09/05/2023 AMERICAN LEGAL PUBLISHING CORP. 023 S-28 SUPPLEMENT -MUNICIPAL CODE HANDBOOK 100-10-120-51101-11430 5,095.13$ 242710 09/05/2023 AUTOMATION SOLUTIONS, INC. LABOR REMOVE LIGH FIXTURE FROM PLANTER 6/5/23 245-50-560-53371-15536 4,052.25$ 242706 08/31/2023 TRIPEPI,SMITH AND ASSOCIATES, INC DEVELOPMENT OF COMMUNITY OUTREACH AND 270-50-540-51101-15007 6,584.00$ 242706 08/31/2023 TRIPEPI,SMITH AND ASSOCIATES, INC FOOD RECOVERY PROGR & OTHER SENATE BILL 1383 REQ 246-50-510-51100-15400 1,236.00$ 242707 08/31/2023 WINNER PARTY INC. BALLOONS, MAGNETS, ROLLS FOR 4TH OF JULY 501-60-000-22327-00000 264.36$ 242705 08/31/2023 SOUTHLAND TRANSIT, INC. FARE BOX REVENUE 244-50-000-42151-00000 (3,220.00)$ 242705 08/31/2023 SOUTHLAND TRANSIT, INC. TRANSIT SERVICES - FIXED ROUTE MAY 2023 244-50-580-51100-15525 137,623.52$ 242705 08/31/2023 SOUTHLAND TRANSIT, INC. TRANSIT SERVICES - DIAL-A-RIDE 245-50-580-51100-15520 30,301.20$ 242704 08/31/2023 ODP BUSINESS SOLUTIONS, LLC DESK STAPLER 100-10-150-53100-00000 29.31$ 242705 08/31/2023 SOUTHLAND TRANSIT, INC. TRANSIT SERVICES FUEL COST FOR MAY 2023 402-50-590-53110-16140 9,501.50$ 242705 08/31/2023 SOUTHLAND TRANSIT, INC. FARE BOX REVENUE 244-50-000-42151-00000 (290.00)$ 242701 08/31/2023 DEPT OF TRANSPORTATION ROTINE MAINTENANCE -SIGNALS & LIGHTING JAN.-MAR.23 240-50-530-51100-00000 2,979.24$ 242702 08/31/2023 JMDIAZ, INC. PROFESSIONAL PROJECT MANAGEMENT SERVICES JUNE 2023 100-10-110-51101-11404 2,500.00$ 242703 08/31/2023 JOAN GASCA EDUCATION PROGRAM REIMBURSEMENT FOR FY22-23 100-30-310-53200-00000 895.00$ 242699 08/31/2023 CALIFORNIA BUILDING STANDARDS COMMISSION BUILDING STANDARDS 100-40-000-43405-00000 473.40$ 242700 08/31/2023 CALIFORNIA BUILDING STANDARDS COMMISSION SPECIAL REVOLVING FUND ( SB1473) JAN.-MARCH 2023 100-40-000-43405-00000 481.50$ 242701 08/31/2023 DEPT OF TRANSPORTATION ROTINE MAINTENANCE -SIGNALS & LIGHTING OCT.-DEC.22 240-50-530-51100-00000 3,146.31$ 242696 08/31/2023 VIRGINIA RAMIREZ REFUND FOR PARENT AND ME- JULY - 7/10/23 501-60-000-22328-00000 35.00$ 242697 08/31/2023 WINNER PARTY INC. BALLOONS FOR THE SENIOR CENTER FASHION SHOW & PROM 100-60-630-53100-00000 373.42$ 242698 08/31/2023 YOLANDA MILLANO ARPA SENIOR TRIPS & EVENTS REIM 8/3 REDONDO BEACH 275-60-726-53370-16074 10.00$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 242746 09/06/2023 AMERICAN LEGION ABRAHAM LINCOLN BALANCE FOR EXPENSES INCURRED TO KITCHEN REPAIR 200-40-405-53383-14985 11,000.00$ 242747 09/06/2023 ANTHIA ACOSTA RENTAL DEP RTN DEDUCT CLEAN FEE-ADOBE RM. 501-60-000-22333-00000 250.00$ 242748 09/06/2023 AP TECHNOLOGY LLC MATERIALS &SUPPLIES -BLANK CHECKS -FINANACE 401-10-141-53320-11502 742.88$ 242744 09/06/2023 AGUSTINA PLASENCIA RENTAL DEPOSIT REFUND-JULIA MCNEIL CENTER 501-60-000-22333-00000 300.00$ 242745 09/06/2023 ALL STATE POLICE EQUIPMENT MATERIALS & SUPPLIES -DET. STEVEN 100-30-340-53100-00000 166.44$ 242745 09/06/2023 ALL STATE POLICE EQUIPMENT FRONT BACK SET VEST PLACARD-DET. STEVEN T. 100-30-340-53100-00000 91.44$ 242743 09/06/2023 ACCESS CONTROL SECURITY INC. SECURITY GUARD SERVICE@ARC&SENIOR CENTER IN JULY23 501-60-000-22328-00000 858.00$ 242743 09/06/2023 ACCESS CONTROL SECURITY INC. SECURITY GUARD SERVICE@ARC&SENIOR CENTER IN JULY23 501-60-000-22328-00000 585.75$ 242743 09/06/2023 ACCESS CONTROL SECURITY INC. SECURITY GUARD SERVICE@ARC&SENIOR CENTER IN JULY23 501-60-000-22328-00000 495.00$ 242741 09/06/2023 BANKCARD CENTER HOTEL RESERVATION IN SAN DIEGO FOR CEO ZALDIVAR 100-10-110-53350-00000 484.20$ 242742 09/06/2023 ABSOLUTE SECURITY INTERNATIONAL CORP SECURITY SERVICE FOR STREET MARKET ON 8/10/2023 100-60-610-51100-16101 835.20$ 242741 09/06/2023 BANKCARD CENTER REGISTRATION FOR CEO TO ATTEND CA CONTRACT CITIE 100-10-110-53350-00000 725.00$ 242741 09/06/2023 BANKCARD CENTER RESERVATION FOR YURIKO R. TO ATTEND GOLDEN PLATE A 100-10-110-53350-00000 379.83$ 242741 09/06/2023 BANKCARD CENTER HOTEL RESERVATION PREPAID FOR CA CONTRACT SANDIEGO 100-10-100-53350-11011 484.20$ 242741 09/06/2023 BANKCARD CENTER LA TIMES ONLINE SUBSCRIPTION FOR CEO 100-10-110-53330-00000 116.00$ 242741 09/06/2023 BANKCARD CENTER SGV NEWSPAPER ONLINE PRESCRIPTION FOR CEO 100-10-110-53330-00000 18.00$ 242740 09/06/2023 BANKCARD CENTER ANTI-FOG TACTICAL SHOOTING GLASSES 100-30-340-53100-00000 72.76$ 242741 09/06/2023 BANKCARD CENTER SGV NEWSPAPER ONLINE PRESCRIPTION FOR AVILA 100-10-100-53330-11009 18.00$ 242741 09/06/2023 BANKCARD CENTER REGISTRATION FOR MAYOR TO ATTEND CA CONTRACT CITIE 100-10-100-53350-11011 725.00$ 242740 09/06/2023 BANKCARD CENTER TAXES FOR AIRFARE FOR TRAINING SUPERVISOR 100-30-310-53200-00000 107.99$ 242740 09/06/2023 BANKCARD CENTER KODAK DIGITAL CAMERAS FOR NEW OFFICERS 100-30-340-53100-00000 191.84$ 242740 09/06/2023 BANKCARD CENTER FIRST AID KIT FOR COMMEND POST 100-30-340-53100-00000 100.97$ 242740 09/06/2023 BANKCARD CENTER RECORDS SUPERVISOR TRAINING AIRFARE 100-30-310-53200-00000 207.97$ 242740 09/06/2023 BANKCARD CENTER CREDIT FOR ACCIDENTAL CHARGE 100-30-310-53200-00000 (548.92)$ 242740 09/06/2023 BANKCARD CENTER FIELD TRAINING OFFICER UPDATE FOR DETECTIVE NEWTON 100-30-310-53200-00000 189.52$ 242740 09/06/2023 BANKCARD CENTER CONFERENCE FOR CAPTAIN HENDRICKS 100-30-300-53350-00000 445.00$ 242740 09/06/2023 BANKCARD CENTER REPLENISHMENT FOR TRANSPONDERS 100-30-310-51101-00000 45.00$ 242740 09/06/2023 BANKCARD CENTER REPLENISHMENT FOR TRANSPONDERS 100-30-310-51101-00000 45.00$ 242740 09/06/2023 BANKCARD CENTER TRAINING FOR CAPTAIN HENDRICKS 100-30-300-53200-00000 175.00$ 242740 09/06/2023 BANKCARD CENTER MEMBERSHIP DUES FOR CAPTAIN HENDRICKS 100-30-300-53330-00000 190.00$ 242740 09/06/2023 BANKCARD CENTER MEMBERSHIP DUES FOR FOR CAPTAIN HENDRICKS 100-30-300-53330-00000 155.00$ 242739 09/05/2023 PCN3, INC. CIP 22-043 CONSTRUCTION-ZOCALO PARK&PLAZA PROEJCT 256-50-520-58100-55022 70,775.00$ 242739 09/05/2023 PCN3, INC. CIP 22-043 CONSTRUCTION-ZOCALO PARK&PLAZA PROEJCT 258-50-520-58100-55022 31,350.00$ 242739 09/05/2023 PCN3, INC. CIP 22-043 CONSTRUCTION-ZOCALO PARK&PLAZA PROEJCT 270-50-520-58100-55022 344,517.50$ 242738 09/05/2023 VERIZON WIRELESS CELL PHONE SRVC FR MAY22-JUN21/2023 100-60-660-53403-00000 47.27$ 242738 09/05/2023 VERIZON WIRELESS CELL PHONE SRVC FR MAY22-JUN21/2023 100-60-680-53403-00000 85.28$ 242739 09/05/2023 PCN3, INC. CIP 22-043 CONSTRUCTION-ZOCALO PARK&PLAZA PROEJCT 234-50-520-58100-55022 180,832.50$ 242738 09/05/2023 VERIZON WIRELESS CELL PHONE SRVC FR MAY22-JUN21/2023 100-60-630-53403-00000 88.66$ 242738 09/05/2023 VERIZON WIRELESS CELL PHONE SRVC FR MAY22-JUN21/2023 100-60-640-53403-00000 126.67$ 242738 09/05/2023 VERIZON WIRELESS CELL PHONE SRVC FR MAY22-JUN21/2023 100-60-650-53403-00000 126.67$ 242737 09/05/2023 TERESA NUESCA ARPA REIM-SENIOR TRIPS-MAY 4 CINCO DE MAYO 5/4/23 275-60-726-53370-16074 5.00$ 242738 09/05/2023 VERIZON WIRELESS CELL PHONE SRVC FR MAY22-JUN21/2023 100-60-610-53403-00000 126.90$ 242738 09/05/2023 VERIZON WIRELESS CELL PHONE SRVC FR MAY22-JUN21/2023 100-60-620-53403-00000 130.05$ 242734 09/05/2023 ROSA ELENA MARTINEZ ARP REIM-SENIOR TRIPS-REGIS FOR 0629-07/04/2023 BB 275-60-726-53370-16074 12.00$ 242735 09/05/2023 ROSARIO GALINDO ARP SENIOR TRIP REIM-REGISTRATI 06/29-7/4/23 BBQ 275-60-726-53370-16074 10.00$ 242736 09/05/2023 SAN GABRIEL VALLEY WATER COMPANY SERENITY HOMES-1ST MONTH 6/29-8/1/2023 ACT#302402 275-60-710-53370-66023 761.89$ 242732 09/05/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISER ANNUAL SERVICE@TEEN CENTER 100-60-620-53371-00000 63.94$ 242732 09/05/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISER ANNUAL SERVICE@TEEN CENTER 252-60-620-53371-00000 63.94$ 242733 09/05/2023 OLGA LEAL DUARTE ARP REIM-SENIOR TRIP-REGI FOR JULY4 BBQ ON 062923 275-60-726-53370-16074 24.00$ 242730 09/05/2023 LORRAINE MENDEZ PREPARATION /AMMENDMENT -CV PLAN & HOME-ARP 220-40-470-51101-17050 2,080.85$ 242731 09/05/2023 MARIA DE LOURDES MACIAS ARP REIM-SENIOR TRIP-REGIS FOR 0629-0704/2023 BBQ 275-60-726-53370-16074 12.00$ 242732 09/05/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISER ANNUAL SRVC@PARKINGS TRUCTURE 245-60-620-53371-15882 83.51$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 8,800.95$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 2,505.00$ 242729 09/05/2023 LOLITA C. APOYON ARP REIM-SENIOR TRIP-REGIS FOR 0629-0704/2023 BBQ 275-60-726-53370-16074 12.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 1,675.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 8,075.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 3,465.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 400.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 5,995.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 6,085.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 1,485.00$ 242728 09/05/2023 LAW OFFICES OF JULIA SYLVA, A LAW CORPORATION LEGAL SVS CANNABIS MATTER- MAY 2023 100-40-131-51102-14070 9,997.00$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 242782 09/06/2023 JIMMY WONG MATERIALS & SUPPLIES FOR SUMMER SPLASH 100-60-610-53100-00000 27.54$ 242779 09/06/2023 JENNY TORRES REIM. MATERIALS & SUPPLIES -PRIDE 5K RUN 501-60-000-22328-16146 88.49$ 242780 09/06/2023 JEREMY CROSS PER DIEM @ 6 DAYS 100-30-310-53200-00000 407.00$ 242781 09/06/2023 JIAXIN LI REFUND REQ. PARENT & ME AEROBIC-JULY SESSION 501-60-000-22328-00000 35.00$ 242777 09/06/2023 J & S STRIPING CO INC INSTALLATION OF TEMPORARY TRAFFIC SIGNAGE AND 270-50-520-58100-55024 45,000.00$ 242777 09/06/2023 J & S STRIPING CO INC RESTORE STRIPPING RPM'S&TERMINATE PRJECT@OLIVE ST 254-50-520-58100-55024 2,625.00$ 242778 09/06/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIR CITY FACILITIES-8/4/23 100-60-620-53371-00000 1,431.08$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES PURCHASE -MISC. ITEMS 251-50-571-53100-00000 562.00$ 242776 09/06/2023 ISRAEL RODAS I. RODAS PER DIEM TRAVEL EXP. 8/21-24,2023 4DAYS 100-30-310-53200-00000 241.50$ 242777 09/06/2023 J & S STRIPING CO INC INSTALLATION OF TEMPORARY TRAFFIC SIGNAGE AND 240-50-520-58100-55024 33,770.00$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES-DAILY OPERATION TRAFFIC 251-50-550-53100-00000 53.49$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIESHUSKY RATCHET GRAFFITI 245-50-570-53100-14885 21.97$ 242775 09/06/2023 HOME DEPOT MATERIAL 251-50-571-53100-00000 111.23$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES-DAILY OPERATION TRAFFIC 251-50-550-53100-00000 5.49$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES-DAILY OPERATION TRAFFIC 251-50-550-53100-00000 115.61$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- MISC ITEMS 240-50-551-53100-15705 180.29$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES-DAILY OPERATION TRAFFIC 251-50-550-53100-00000 29.82$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES-DAILY OPERATION TRAFFIC 251-50-550-53100-00000 24.67$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 252-60-620-53100-00000 52.45$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES MISC. ITEMS 251-50-571-53100-00000 32.90$ 242775 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES -DAILY OPERATION TRAFFIC 251-50-550-53100-00000 82.59$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 252-60-620-53100-00000 583.41$ 242774 09/06/2023 HOME DEPOT REQUEST FOR CREDIT INVOICE #8203347 7/03/23 100-60-620-53100-00000 (39.62)$ 242774 09/06/2023 HOME DEPOT REQUEST FOR CREDIT INVOICE #8203347 7/03/23 252-60-620-53100-00000 (39.63)$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 100-60-620-53100-00000 283.98$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 100-60-620-53100-00000 82.51$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 100-60-620-53100-00000 560.47$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 100-60-620-53100-00000 154.31$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 252-60-620-53100-00000 82.58$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 252-60-620-53100-00000 63.04$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 252-60-620-53100-00000 114.55$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 252-60-620-53100-00000 126.92$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 100-60-620-53100-00000 18.60$ 242773 09/06/2023 HMC ARCHITECTS REIMBURSEMENT LANDSCAPEDEP.-KAISER BALDWIN PARK 100-40-000-22350-14133 355.00$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 252-60-620-53100-00000 55.80$ 242774 09/06/2023 HOME DEPOT MATERIALS & SUPPLIES- BUILDING MAINTENANCE 252-60-620-53100-00000 21.13$ 242770 09/06/2023 FUN EXPRESS, LLC DECORATION ORDER FOR ANNUAL FASHION SHOW 501-60-000-22327-00000 246.18$ 242771 09/06/2023 GLECY CUSTODIA GLECY CUSTODIA 275-60-726-53370-16074 15.00$ 242772 09/06/2023 HILLYARD INC PARTS FOR FLOOR SCRUBBER 100-60-620-53100-00000 2,108.52$ 242768 09/06/2023 EZEQUIEL CONTRERAS INSTRUCTOR FOR TAE KOWN DO PERIOD OF 7/10-8/3/2023 501-60-000-22328-00000 1,238.25$ 242769 09/06/2023 FRONTIER COMMUNICATIONS MONTHLY INVOICE PHONE SERVICE 100-30-310-53403-00000 491.75$ 242769 09/06/2023 FRONTIER COMMUNICATIONS MONTHLY SERVICE FOR PHONE -8/7-9/6/2023 100-30-310-53403-00000 106.28$ 242766 09/06/2023 ERIC CAMACHO E. CAMACHO PER DIEM TRAVEL EXP. 8/21-24, 2023 -4 100-30-310-53200-00000 241.50$ 242767 09/06/2023 EVAN BROOKS ASSOCIATES, INC GRANT APPLICATION SERVICES FOR LOS ANGELES 244-50-510-51100-00000 4,950.00$ 242767 09/06/2023 EVAN BROOKS ASSOCIATES, INC GRANT APPLICATION SERVICES FOR LOS ANGELES 240-50-510-51100-00000 5,000.00$ 242763 09/06/2023 DIEGO SUCILLA REFUND REQ.-BOXING PASS #61206- 08/1-09/8/23 100-60-000-42600-00000 32.00$ 242764 09/06/2023 DINA PUNZALAN RENTAL DEPOSIT REFUND -BARNES PK - 8/20 501-60-000-22333-00000 150.00$ 242765 09/06/2023 ENTENMANN-ROVIN CO. POLICR OFFICER BADGES -DEPARTMENT PERSONNEL 100-30-310-53100-00000 427.70$ 242760 09/06/2023 DAVID EVANS AND ASSOCIATES INC. LANDSCAPE DESIGNER@BALDWINPARK BLVD 7/30 TO 8/5/23 100-40-000-22350-14133 420.00$ 242761 09/06/2023 DAVIS WIRE CORPORATION RENTAL DEPOSIT REFUND-AMPHI,POOL & PICNIC-8/19/23 501-60-000-22333-00000 100.00$ 242762 09/06/2023 DEBBIE PAGALA CUARESMA REIMB.-ARP SENIOR TRIP 275-60-726-53370-16074 10.00$ 242757 09/06/2023 CINDY ANDRADE RENTAL DEPOSIT REFUND-arc-8/12/2023 501-60-000-22333-00000 500.00$ 242758 09/06/2023 CORODATA RECORDS MANAGEMENT, INC. STORAGE FILES 100-10-120-51101-11431 56.66$ 242759 09/06/2023 COUNTY OF LOS ANGELES C/O AUDITOR-CONTROLLER LAFCO FISCAL YEAR 2023-2024 100-25-299-51101-00000 2,057.34$ 242754 09/06/2023 CALBO ED WEEK SOUTH REG.-MICHAEL MENDENHALL 2 DAYS 100-40-450-53200-00000 430.00$ 242755 09/06/2023 CARLOS VALLE CITY JANITORIAL SERVICE SUMMER CONCERT 230-60-610-51100-16144 800.00$ 242756 09/06/2023 CHARTER COMMUNICATIONS DATA CONNECTION FOR RADIO SYSTEMS 100-30-310-53403-00000 388.94$ 242751 09/06/2023 BEAR COMMUNICATIONS FIXED AND REPLACE PORTABLE RADIO -7/17/2023 100-30-310-53371-00000 290.00$ 242752 09/06/2023 BIG STUDIO SUMMER CONCERT IN THE PARK T-SHIRTS 100-60-610-53100-16144 2,094.75$ 242753 09/06/2023 BO LU ARP SENIOR TRIP REIM@TANAKA FARM ON 8/17/23 275-60-726-53370-16074 46.00$ 242749 09/06/2023 ARMANDO FUNES ARMANDO FUNES 275-60-726-53370-16074 15.00$ 242749 09/06/2023 ARMANDO FUNES SANTOS FUNES 275-60-726-53370-16074 15.00$ 242750 09/06/2023 AT&T AT&T MONTHLY BILL FOR 8/7/23 ACCT. 331-254-5633 100-30-310-53403-00000 48.01$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 242809 09/07/2023 EAGLE PORTABLES INC RENTAL OF PORTABLE TOILETS FOR SIX WEEKS 100-60-610-53391-16101 1,196.66$ 242809 09/07/2023 EAGLE PORTABLES INC RENTAL OF PORTABLE TOILETS FOR SIX WEEKS 100-60-610-53391-16101 1,196.66$ 242810 09/07/2023 ERICA HERNANDEZ ARPA BASIC REIM PRO.SUMMER CAMP REG. FOR WEEK# 4-9 275-60-734-53370-16077 1,014.00$ 242807 09/07/2023 CINTAS FIRST AID & SAFETY AED UNIT@CITY FACILITIES&FIST AID@COMMUNITY CENTER 100-60-610-53100-00000 392.49$ 242807 09/07/2023 CINTAS FIRST AID & SAFETY AED UNIT@CITY FACILITIES&FIST AID@COMMUNITY CENTER 100-60-610-53100-00000 90.41$ 242808 09/07/2023 CSULB FOUNDATION TUITION FEE FOR LEGISLATIVE TRAINING 9/18-9/20/23 501-30-000-22410-00000 454.00$ 242806 09/07/2023 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 100-60-660-51101-00000 227.48$ 242807 09/07/2023 CINTAS FIRST AID & SAFETY AED UNIT@CITY FACILITIES&FIST AID@COMMUNITY CENTER 100-60-610-53100-00000 481.83$ 242807 09/07/2023 CINTAS FIRST AID & SAFETY AED UNIT@CITY FACILITIES&FIST AID@COMMUNITY CENTER 403-10-160-51101-11350 1,267.88$ 242806 09/07/2023 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 100-60-610-51101-00000 113.82$ 242806 09/07/2023 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 100-60-630-51101-00000 284.35$ 242806 09/07/2023 CARLOS HERMOSILLO CPR/FA/AED SAFETY TRAINING FOR STAFF 100-60-650-51100-00000 284.35$ 242803 09/07/2023 ANA KARINA RUEDA REIMBURSEMENT FOR NATIONAL NIGHT OUT GIVEAWAY 100-10-150-53100-11100 72.80$ 242804 09/07/2023 ANTHONY VAZQUEZ US TOWING HAWTHORN-STOLEN VEHICLE 8/9/2023 402-50-590-53100-00000 216.00$ 242805 09/07/2023 BERLITZ LANGUAGES, INC. BILINGUAL TEST EMPLOYEES IN JULY 2023 100-10-150-51101-00000 180.00$ 242801 09/07/2023 BANKCARD CENTER CANVA PRO 100-10-150-53379-00000 119.99$ 242802 09/07/2023 ADMIN SURE INC. AUTO LIABILITY WORKER COMP-ADMIN SERVICE JULY 2023 403-10-160-51100-00000 9,162.49$ 242801 09/07/2023 BANKCARD CENTER REMOTE CLICKER FOR CUSTOMER SERVICE TRAINING 100-10-150-53100-11100 36.37$ 242801 09/07/2023 BANKCARD CENTER MATTE LAMINATED VINTAGE DESIGN GROCERY TOTE 100-10-150-53370-11123 628.02$ 242800 09/07/2023 BANKCARD CENTER NETFLIX MONTHLY FEE @BARNES PARK 7/29-8/28/23 100-60-670-53330-15100 3.87$ 242800 09/07/2023 BANKCARD CENTER NETFLIX MONTHLY FEE @ARC 7/29-8/28/23 100-60-680-53330-00000 3.87$ 242800 09/07/2023 BANKCARD CENTER FOOD ITEMS PURCHASED FOR DOWTOWN STREET MARKET 501-60-000-22328-16101 235.05$ 242800 09/07/2023 BANKCARD CENTER DRY CLEANING SRVC FOR SENIOR ROOM FOR FASHION SHOW 100-60-630-51101-00000 139.00$ 242800 09/07/2023 BANKCARD CENTER NETFLIX MONTHLY FEE @SENIOR CENTER 7/29-8/28/23 100-60-630-53330-00000 3.88$ 242800 09/07/2023 BANKCARD CENTER NETFLIX MONTHLY FEE AT TEEN CENTER 7/29-8/28/23 100-60-660-53330-00000 3.87$ 242800 09/07/2023 BANKCARD CENTER DOME VENT FANS FOR RESTROOMS AT CITY FACILITIES 100-60-620-53100-00000 552.72$ 242800 09/07/2023 BANKCARD CENTER REPAIRS SERENITY HOMES WASHER&DRYER 8/14/2023 100-60-620-53371-00000 890.00$ 242800 09/07/2023 BANKCARD CENTER REPAIRS FOR SERENITY HOMES WASHER&DRYER 8/14/23 100-60-620-53371-00000 129.95$ 242800 09/07/2023 BANKCARD CENTER DROPBOX USED FOR BP NOW LIVE/ RENEW ON 9/1/2023 100-60-610-53330-00000 11.99$ 242800 09/07/2023 BANKCARD CENTER SG VALLEY NEWS SUBSCRIPTION IN AUG2023 100-60-610-53330-00000 26.00$ 242800 09/07/2023 BANKCARD CENTER PYMT FOR SG VALLEY NEWS SUBSRIPTION IN SEP2023 100-60-610-53330-00000 26.00$ 242800 09/07/2023 BANKCARD CENTER FB POSTED BOOST FOR THE PRIDE OF THE VALLEY 5K 100-60-610-51101-16146 105.00$ 242800 09/07/2023 BANKCARD CENTER BASKETBALL'S PURCHASED FOR EVENT ON 8/6/2023 100-60-610-53100-00000 700.71$ 242800 09/07/2023 BANKCARD CENTER SUPPLIES PURCHASED FOR COMMUNITY CENTER WEIGHT ROO 100-60-610-53100-16130 193.31$ 242797 09/06/2023 MERCURY FENCE CO., INC FENCE REPAIT -CITY YARD 8/03/23 100-60-620-53371-00000 340.00$ 242798 09/06/2023 MICHELLE A. MORA RENTAL DEP REFUND-ESTHER SNYDER COMM. POOL 8/12 501-60-000-22333-00000 150.00$ 242799 09/06/2023 MOHAMMAD SHARAR PERMIT REFUND -3346 PADDY LN, BLDG. 0723-2316 100-40-000-43400-00000 36.00$ 242794 09/06/2023 MARIANA SOTO DANCING FOR ANNUAL FASHION SHOW ON 8/16/2023 501-60-000-22327-00000 398.00$ 242795 09/06/2023 MARTIN DOMINGUEZ RENTAL DEP. REFUND- ESTHER SNYDER ROOM 1& 2, 8/12 501-60-000-22333-00000 100.00$ 242796 09/06/2023 MCDANIEL CLEANERS DRY CLEANER FOR DEPT. 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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, ASPHALT 240-50-551-53100-13401 97.24$ 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, ASPHALT 240-50-551-53100-13401 251.94$ 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, ASPHALT 240-50-551-53100-13401 84.46$ 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, ASPHALT 240-50-551-53100-13401 245.85$ 242840 09/07/2023 AGRISERVE PEST CONTROL INC GOPHER CONTROL AT BARNES PARK 240-50-560-51100-00000 185.00$ 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, ASPHALT 240-50-551-53100-13401 287.85$ 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, ASPHALT 240-50-551-53100-13401 84.46$ 242838 09/07/2023 THE SAUCE CREATIVE SERVICES CORP DESIGN OF THE SUMMER 2023 RECREATION GUIDE 100-60-630-51101-00000 2,000.00$ 242838 09/07/2023 THE SAUCE CREATIVE SERVICES CORP DESIGN OF THE SUMMER 2023 RECREATION GUIDE 100-60-660-51101-00000 345.00$ 242839 09/07/2023 ABRAHAM ARREZOLA LANDSCAPE EXPO CLASSES (9/20&9/21/2023) 240-50-571-53200-00000 75.00$ 242837 09/07/2023 SOUTHLAND TRANSIT, INC. 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FIRE ALARM SYSTEM MONITORING SERVICES 9/1-9/30/23 252-60-620-58140-00000 973.33$ 242824 09/07/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE FOR 6/22-7/21/2023 246-50-540-53403-15005 2,000.00$ 242821 09/07/2023 SOUTHLAND TRANSIT, INC. FUEL COST 402-50-590-53110-16140 10,404.36$ 242822 09/07/2023 TUFF KIDZ W. C. INC CONTRAT SERVICES TO PROVIDE WRESTLING CLASSES AUG. 501-60-000-22328-00000 260.00$ 242823 09/07/2023 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES 9/1-9/30/23 100-60-620-58140-00000 973.34$ 242821 09/07/2023 SOUTHLAND TRANSIT, INC. DIAL-A RIDE SERTVICES JULY 2023 244-50-580-51100-15520 23,990.97$ 242821 09/07/2023 SOUTHLAND TRANSIT, INC. FIXED ROUTE SERVICES JULY 2023 244-50-580-51100-15525 133,414.61$ 242821 09/07/2023 SOUTHLAND TRANSIT, INC. SPECIAL TRANSPORTATION SERVICES JULY 2023 244-50-580-51100-15525 302.03$ 242820 09/07/2023 RIVERSIDE COUNTY SHERIFF / BEN CLARK TRAINING CENTER TUITION FOR FIELD TRAINING OFFICER COURSE-STEVEN A 100-30-310-53200-00000 267.00$ 242821 09/07/2023 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE JULY 2023 244-50-000-42151-00000 (180.00)$ 242821 09/07/2023 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE JULY 2023 244-50-000-42151-00000 (3,217.00)$ 242817 09/07/2023 LORENZO R SALLAS 2STAGES SRVC FOR DOWNTOWN ST MARKET(8/10-9/14/2023 100-60-610-51100-16101 7,503.35$ 242818 09/07/2023 LUIS ROSALES PURCHASE MATERIALS&SUPPLIES FOR BOXING CLUB 100-60-610-53100-16130 39.69$ 242819 09/07/2023 MATTHEW BALZANO DUI CHECKPOINT AMDN MGMT TRAINING ON 9/15/2023 100-30-310-53200-00000 11.00$ 242816 09/07/2023 JONATHAN ROMERO PHONE CASE FOR CITY PHONE 245-50-560-53100-00000 14.24$ 242817 09/07/2023 LORENZO R SALLAS 2 STAGES SRVC FOR DOWTOWN STR MARKET 8/10-9/14/23 100-60-610-51100-16101 7,503.33$ 242817 09/07/2023 LORENZO R SALLAS 2 STAGES SRVC FOR DOWTOWN STR MARKET 8/10-9/14/23 100-60-610-51100-16101 7,503.33$ 242814 09/07/2023 FRONTIER COMMUNICATIONS TINY HOMES-14173 GARVEY 8/19-9/18/23 ACT#8215 501-50-000-22000-55003 100.99$ 242815 09/07/2023 HELEN H HERNANDEZ PURCHASE MATERIALS SUPPLIES FOR DOWNTOWN STR MRKET 100-60-610-53100-16101 138.19$ 242816 09/07/2023 JONATHAN ROMERO PAPA &LANDSCAPE EXPO TRAINING(9/20&21/2023) 240-50-560-53200-00000 395.00$ 242811 09/07/2023 EVAN MARTIN LEGISLATIVE TRAINING 9/18-20/2023-EVAN M. 501-30-000-22410-00000 33.00$ 242812 09/07/2023 FERNANDO GRANADOS TWO CLASSES @LANDSCAPE EXPO ( 9/20&21/2023) 240-50-560-53200-00000 75.00$ 242813 09/07/2023 FOOD 4 LESS FOOD FOR FREE SENIOR MEAL PROGRAM -MONTH #15- SEP. 275-60-713-53100-16075 15,274.35$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0007531 08/31/2023 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 19,617.27$ DFT0007532 08/31/2023 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 31,527.57$ DFT0007533 08/31/2023 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 952.86$ DFT0007519 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 713.55$ DFT0007520 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 3,810.70$ DFT0007521 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 2,779.27$ DFT0007516 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 859.94$ DFT0007517 08/31/2023 CALIFORNIA PUBLIC EMPLOYEES' PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 1,870.00$ DFT0007518 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,355.20$ DFT0007513 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 37,776.88$ DFT0007514 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,604.09$ DFT0007515 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SMART CARE HEALTH INSURANCE 100-00-000-21210-00000 755.29$ DFT0007510 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 7,309.09$ DFT0007511 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 3,394.41$ DFT0007512 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 942.74$ DFT0007507 08/31/2023 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,971.51$ DFT0007508 08/31/2023 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 10,466.41$ DFT0007509 08/31/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 10,219.70$ DFT0007504 08/31/2023 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 197.16$ DFT0007505 08/31/2023 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0007506 08/31/2023 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 19,921.52$ DFT0007494 08/29/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 155.40$ DFT0007495 08/29/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 207.20$ DFT0007491 08/29/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 120.00$ DFT0007492 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 1,962.06$ 242858 09/07/2023 VALLEY COUNTY WATER DIST COST OF WATER FOR 14337 OHIO STREET-1ST MONTH 251-50-560-53402-00000 55.93$ DFT0007489 08/29/2023 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 12.00$ DFT0007490 08/29/2023 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 96.00$ 242857 09/07/2023 THE GAS COMPANY COST OF GAS FOR CITY PARKS 7/26-8/24/2023 252-60-620-53400-00000 1,390.78$ 242857 09/07/2023 THE GAS COMPANY TINY HOMES-7/27-8/25/2023 ACT#14691769161 275-60-710-53370-66023 134.70$ 242857 09/07/2023 THE GAS COMPANY COST OF GAS FOR CITY BUILDINGS 7/28-8/28/2023 100-60-620-53400-00000 635.57$ 242854 09/07/2023 STAPLES BUSINESS CREDIT MATERIALS & SUPPLIES FOR COMMUNITY & SENIOR CENTER 100-60-630-53100-00000 48.47$ 242855 09/07/2023 SUNNY KIM DUI CHECKPOINT&MGMT TRAINING 9/15/23 1DAY 100-30-310-53200-00000 11.00$ 242856 09/07/2023 SWANK MOTION PICTURES INC. MOVIE LICENSE FOR MOVIES ON THE GREEN 7/28/2023 100-60-680-51100-00000 425.00$ 242854 09/07/2023 STAPLES BUSINESS CREDIT MATERIALS & SUPPLIES FOR COMMUNITY & SENIOR CENTER 100-60-610-53100-00000 128.11$ 242854 09/07/2023 STAPLES BUSINESS CREDIT MATERIALS & SUPPLIES FOR COMMUNITY & SENIOR CENTER 100-60-610-53100-00000 176.05$ 242854 09/07/2023 STAPLES BUSINESS CREDIT MATERIALS & SUPPLIES FOR COMMUNITY & SENIOR CENTER 100-60-630-53100-00000 498.30$ 242854 09/07/2023 STAPLES BUSINESS CREDIT MATERIALS & SUPPLIES FOR COMMUNITY & SENIOR CENTER 100-60-610-53100-00000 267.90$ 242854 09/07/2023 STAPLES BUSINESS CREDIT MATERIALS & SUPPLIES FOR COMMUNITY & SENIOR CENTER 100-60-610-53100-00000 665.87$ 242854 09/07/2023 STAPLES BUSINESS CREDIT MATERIALS & SUPPLIES FOR COMMUNITY & SENIOR CENTER 100-60-610-53100-00000 (54.01)$ 242852 09/07/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR METROLINK 7/27-8/24/2023 245-50-530-53401-15535 182.98$ 242853 09/07/2023 SPARKLETTS WATER&COFFEE SUPPLIES FOR THE CITY FACILITIES 100-60-620-53100-00000 707.82$ 242853 09/07/2023 SPARKLETTS WATER&COFFEE SUPPLIES FOR THE CITY FACILITIES 252-60-620-53100-00000 707.83$ 242852 09/07/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR TRAFFIC LIGHTS 6/26-7/26/2023 251-50-530-53401-00000 5,111.35$ 242852 09/07/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY_SPRINKLERS_7/18-8/15/23 RAMONA BLVD 251-50-560-53401-00000 17.37$ 242852 09/07/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR CITY PARKS ( 7/25-8/22/2023) 252-60-620-53401-00000 981.55$ 242849 09/07/2023 MARIPOSA LANDSCAPES INC. MAINTAIN SELECTED LANDSCAPED AREAS CITYWIDE 7/2023 251-50-560-51100-00000 8,333.33$ 242850 09/07/2023 OFFICE DEPOT INC OFFICE SUPPLIES FOR ENGINEERING DEVISION 240-50-510-53100-00000 52.57$ 242851 09/07/2023 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR CITY PARKS 7/25-8/22/2023 252-60-620-53402-00000 5,571.33$ 242847 09/07/2023 JUAN JOSE ORNELAS LOPEZ MUSIC FOR NOVEMBER BIRTHDAY CELEBRATION 501-60-000-22327-00000 438.00$ 242848 09/07/2023 JUST REWARDS GIFT CARDS FOR EMPLOYEE TRANSPORTATION PROGRAM 231-50-540-53120-00000 111.50$ 242848 09/07/2023 JUST REWARDS GIFT CARDS FOR EMPLOYEE TRANSPORTATION PROGRAM 231-50-540-53120-00000 111.50$ 242845 09/07/2023 HOME DEPOT MATERIALS & SUPPLIES-PAINT FOR THE GRAFFITI DIVISI 245-50-570-53100-14885 256.85$ 242846 09/07/2023 HONEYCOTT., INC COLONY OF HONEYBEES REMOVED ON 8/3/2023@COMMNUNITY 251-50-562-53100-00000 135.00$ 242847 09/07/2023 JUAN JOSE ORNELAS LOPEZ MUSIC FOR OCTOBER BIRTHDAY CELEBRATION 501-60-000-22327-00000 438.00$ 242844 09/07/2023 HIPOLITO REYES LOPEZ MUSIC FOR SEPTEMBER BIRTHDAY CELEBRATION IN SEP23 501-60-000-22327-00000 350.00$ 242845 09/07/2023 HOME DEPOT MATERIALS & SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 519.12$ 242845 09/07/2023 HOME DEPOT MATERIALS & SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 63.81$ 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, STREET SWEEPING 246-50-552-53100-13401 45.95$ 242842 09/07/2023 CYNTHIA ESPINOZA CRIME PREVENTION OFFICER TRANING(9/17-21/23) 5DAY 100-30-310-53200-00000 310.50$ 242843 09/07/2023 GEO PLASTICS 15 QUART DRAINER CTNERS-REUSALE OIL RECYCLING CTNS 247-50-510-53100-17440 4,999.42$ 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, ASPHALT 240-50-551-53100-13401 409.69$ 242841 09/07/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, ASPHALT 240-50-551-53100-13401 38.51$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0007655 09/07/2023 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 3,575.97$ DFT0007656 09/07/2023 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 617.08$ Grand Total: 2,181,317.49$
DFT0007607 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 1,400.00$ DFT0007618 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' ACTIVE & RETIRED ADMIN FEE 100-25-299-50220-00000 844.07$ DFT0007619 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' RETIRED PRMIUM 100-25-299-50223-00000 20,989.00$ DFT0007604 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 12,709.28$ DFT0007605 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,306.34$ DFT0007606 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 700.00$ DFT0007587 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 3,810.70$ DFT0007588 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 2,779.27$ DFT0007603 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 369.15$ DFT0007584 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 820.00$ DFT0007585 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,355.20$ DFT0007586 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 713.55$ DFT0007581 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,604.09$ DFT0007582 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SMART CARE HEALTH INSURANCE 100-00-000-21210-00000 755.29$ DFT0007583 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 859.94$ DFT0007578 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 3,394.41$ DFT0007579 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 942.74$ DFT0007580 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 39,021.17$ DFT0007540 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 1,400.00$ DFT0007552 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 (1,050.00)$ DFT0007577 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 7,309.09$ DFT0007537 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 12,709.28$ DFT0007538 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,306.34$ DFT0007539 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 700.00$ DFT0007534 08/31/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 26,519.80$ DFT0007535 08/31/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 17,646.05$ DFT0007536 09/07/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 369.15$
STAFF REPORT
ITEM NO. _____2_____
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Anthony Ceballos, Accountant
DATE: September 20, 2023
SUBJECT: Treasurer’s Report City (CC) – July 2023
SUMMARY
Attached is the Treasurer’s Report for the month of July 2023. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All invest ments are in compliance with the City’s Investment Policy and the California Government Code.
RECOMMENDATION
It is recommended that the City Council receive and file the Treasurer’s Report for July 2023.
FISCAL IMPACT
None
BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.
LEGAL REVIEW
Not Applicable
ATTACHMENTS
1. Exhibit “A”, Treasurer’s Report
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local Agency Investment Fund (LAIF) City-Including General Fund & all other Special Revenue Funds 3.305% Varies Varies 50,933,235.45$ 50,933,235.45$ 50,933,235.45$ 50,933,235.45$ Housing Authority 3.305% Varies Varies 413.88 413.88 413.88 413.88 50,933,649.33 50,933,649.33 50,933,649.33 50,933,649.33 Certificate of Deposit
Traditions Bancorp Inc. (Cambridge Investment Research) 4.65% 11/4/2022 11/4/2024 250,000.00 250,000.00 250,000.00 247,492.50 250,000.00 250,000.00 250,000.00 247,492.50
US Government Agency Notes
Federal Farm CR BKS Bond (Mutual Securities) 4.125% 9/26/2022 10/17/2023 3,000,000.00 3,000,000.00 3,000,000.00 2,993,130.00 Federal Home Loan BA SER IT-8024 (Mutual Securities) 5.000% 2/15/2023 2/15/2024 2,000,000.00 2,000,000.00 2,000,000.00 1,995,260.00 Federal Home Loan BA SER 5C-8024 (Mutual Securities) 5.520% 7/3/2023 6/28/2024 1,000,000.00 1,000,000.00 1,000,000.00 995,980.00 Federal Home Loan BA SER 5G-8024 (Mutual Securities) 5.625% 7/24/2023 10/24/2024 1,000,000.00 1,000,000.00 1,000,000.00 998,920.00 7,000,000.00 7,000,000.00 7,000,000.00 6,983,290.00
US Treasury Note
United States Treas SER BE-8024 (Mutual Securities) 3.000% 7/13/2023 7/31/2024 6,500,000.00 6,500,000.00 6,500,000.00 6,350,435.00 6,500,000.00 6,500,000.00 6,500,000.00 6,350,435.00
US Bank - Debt Service Trustee Accounts
Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 3,745,058.06 3,745,058.06 3,745,058.06 3,745,058.06 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 884,432.09 884,432.09 884,432.09 884,432.09 4,629,490.15 4,629,490.15 4,629,490.15 4,629,490.15
69,313,139.48$ 69,313,139.48$ 69,313,139.48$ 69,144,356.98$ Total Investments 69,313,139.48$
Cash with Bank of the West
1,638,565.15
272,967.37
2.00 588,971.39
4,034,479.55
45,250.40
Total Cash with Bank of the West 6,580,235.86
Investment Brokerage (Cash & Cash Equivalents) 112,590.69 Total Cash and Investments $ 76,005,966.03
* Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. * There was 3 investment purchase transactions made for the month of July 2023 and several deposits were made through the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
Rose Tam
Director of Finance
CITY OF BALDWIN PARK
TREASURER'S REPORT
7/31/2023
Housing Authority
City Miscellaneous Cash (W/C, P/R)
City Checking (General)
CNG Station
Money Market Plus
Successor Agency
STAFF REPORT
ITEM NO. _____3_____
TO: Honorable Mayor and Members of the City Council
FROM: Shirley Quinones, Chief Deputy City Clerk
Krystal Roman, Administrative Clerk II/Deputy City Clerk DATE: September 20, 2023
SUBJECT: Meeting Minutes
SUMMARY
The City Council held the Regular City Council Meeting on September 6, 2023.
RECOMMENDATION
It is recommended that the City Council approve the following meeting minutes: Meeting Minutes of the Regular City Council held on September 6, 2023.
FISCAL IMPACT
This report does not require legal review.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Meeting Minutes of September 6, 2023
City Council Regular – 09-06-2023
CITY COUNCIL
REGULAR MEETING
Minutes
September 06, 2023, 7:00 PM
Mayor Emmanuel J. Estrada
Mayor Pro Tem Monica Garcia
Councilmember Alejandra Avila
Councilmember Jean M. Ayala
Councilmember Daniel Damian
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:04 p.m. by Mayor Estrada.
INVOCATION
The invocation was led by Pastor Jackson
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Alejandra Avila (present)
Council Member Jean M. Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (present)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Marco A. Martinez announce no matters were heard due to the meeting canceled. On a previous matter heard at the 8/16 Special Meeting of Gutierrez vs. Baldwin Park Measure BP, the case was dismissed.
ANNOUNCEMENTS
Councilmember Damian would like to close on behalf of Ken Wood and expressed his condolences to the Wood’s Family.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
The Mayor and the City Council presented a Proclamation of Recognition to In -N-Out for their 75th Anniversary.
Mayor Estrada sworn in the new Planning Commissioners.
Mayor Estrada gave certificates of recognition for the Recreation and Community Services Employees for 20+ years of service to the City of Baldwin Park.
City Council Regular – 09-06-2023
PUBLIC COMMUNICATIONS
The Mayor opened Public Communication at approximately 7:40 p.m.
The following spoke:
1) Wen Wen Zhang
2) John Rios
3) Abel
Seeing no more wishing to speak the Mayor closed public communications at approximately 7:47 p.m.
CONSENT CALENDAR
1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed. [5 – 0]. AYES: ESTRADA, DAMIAN, AVILA, GARCIA, AYALA
2. Meeting Minutes
Motion to approve the following meeting minutes: Meeting Minutes of the Special City Council, Regular City Council, Finance Authority Board, and/or Housing Authority Board held on August 16, 2023, March 31, 2021, March 24, 2021, March 23, 2021, March 17, 2021, Marc h 9, 2021, March 3, 2021, February 24, 2021, February 17, 2021, February 3, 3021, January 28, 2021, January 27, 2021, and January 20, 2021.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed. [5 – 0]. AYES: ESTRADA, DAMIAN, AVILA, GARCIA, AYALA
3. Consideration for Approval of an Amendment to the Executed Memorandum of Agreement (MOA) with the San Gabriel Valley Council of Governments (SGVCOG) Participating in the Regional Food Recovery Program
Motion to:
1. Authorize the Chief Executive Officer to execute Amendment No. 1 of the MOA between the City of Baldwin Park and the SGVCOG to participate in the Regional Food Recovery Program Expansion; and
2. Authorize the Director of Public Works to process the necessary documents.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed. [5 – 0]. AYES: ESTRADA, DAMIAN, AVILA, GARCIA, AYALA
4. Approval of agreement with All City Management Services to provide school crossing guard services for fiscal year 2023-2024
Motion to
1. Approve the contract with ACMS for crossing guard services.
2. Authorize the Mayor to execute the agreement.
3. Authorize the Director of Finance to pay the contract amount utilizing the approved funds under line item #100-30-390-51100-13200 and 275-30-725-51100-13200.
4. Authorize the Director of Finance to bill BPUSD for their share of the contract, $159,588.48.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed. [5 – 0]. AYES: ESTRADA, DAMIAN, AVILA, GARCIA, AYALA
City Council Regular – 09-06-2023
5. Approve Facility Use Agreement with the American Red Cross, Los Angeles Region for Disaster Relief Activities
Motion to:
1) Approve the Facility Use Agreement with American Red Cross, Los Angeles Region, to permit shelters and other service delivery sites for disaster victims to be set up, at City of Baldwin Park Facilities; and
2)Authorize the Chief Executive Officer (CEO) to execute the Facility Use Agreement; and 3)Authorize the Director of Recreation and Community Services to execute any other associated documents needed for the agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed. [5 – 0]. AYES: ESTRADA, DAMIAN, AVILA, GARCIA, AYALA
6. Approve Amendment No. 4 to Funding Agreement No. F9620 with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for Grant Funding for the First/Last Mile Connections Project for the Baldwin Park Transit Center Motion to approve and authorize the Mayor to execute Amendment No. 4 to the FA with the LACMTA.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed. [5 – 0]. AYES: ESTRADA, DAMIAN, AVILA, GARCIA, AYALA
7. Adoption of Resolution No. 2023-029 Entitled “A Resolution of the City Council of the City of Baldwin Park, California, Adopting a Policy for Retention/Destruction of Obsolete Records of the Baldwin Park Police Department.”
Motion to adopt Resolution 2023-029 entitled " A Resolution of the City Council of the City of Baldwin Park, California, Adopting a Policy for Retention/Destruction of Obsolete Records of the Baldwin Park Police Department.”
8. Approval to Consider Second Amendment to the Service Agreement for Consultant Services by and between the City of Baldwin Park and Kingdom Causes, dba City Net Motion to:
1)Approve the second amendment to the service agreement for consultant services by and between the City of Baldwin Park and Kingdom Causes, dba City Net in the total amount of $1,165,677.35 to operate Serenity Homes for one (1) year and continue serving fifty (50) beds of interim housing for families experiencing homelessness at Serenity Homes from September 23, 2023, to September 22, 2024; and
2)Authorize the Mayor to execute the second amendment to the service agreement; and 3)Authorize the Director of Finance to appropriate and make the necessary budget adjustments; and
4)Authorize the Director of Recreation & Community Services to process the necessary documents associated with this service agreement contract.
Item # 8 was pulled for further discussion.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed. [5 – 0]. AYES: ESTRADA, DAMIAN, AVILA, GARCIA, AYALA
PUBLIC HEARING- None
City Council Regular – 09-06-2023
REPORTS OF OFFICERS
9. Review of Commission Applications and Consideration of Appointments to Fill the Scheduled Vacancies for the Recreation and Community Services Commission.
Motion to table all commission applications for the Recreation and Community Services Commission and make respective appointments.
MOTION TO TABLE: It was moved by Daniel Damian, seconded by Jean M Ayala to table until October 5, 2023 City Council Meeting. Motion Passed. [5 – 0]. AYES: DAMIAN,
AYALA, AVILA, ESTRADA, GARCIA
10. The City of Baldwin Park Commercial Cannabis Program Policy Update Discussion and Request for Direction
It is recommended the City Council provide direction to Staff to return for adoption a recommended Updated Commercial Cannabis Policy for the future of the City’s Commercial Cannabis Program (Cultivation, Manufacturing, Distribution, and Retail). Final po licy will be established by Resolution.
DIRECTION: Mayor and Council Members provide direction, no motion needed.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED
COMMUNITY DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor and Councilmembers provided comments and direction.
ADJOURNMENT
Motion to adjourn was made by Mayor Estrada at approximately 8:52 p.m.
ATTEST: Emmanuel J Estrada, Mayor
Christopher Saenz, City Clerk
APPROVED: _____________________
STAFF REPORT
ITEM NO. _____4_____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Romany Basilyous, Engineering Manager
DATE: September 20, 2023
SUBJECT: Approve Project Plans and Specifications and Authorize Publishing a Notice Inviting Bids for City Project No. CIP 21-198 – Barnes Park Multi-Benefit Infiltration Project
SUMMARY
This report seeks approval from the City Council to accept the Plans and Specifications for City Project No. CIP 21 -198, known as the Barnes Park Multi -Benefit Infiltration Project (Project). Additionally, it requests authorization for staff to initiate the bidding process by publishing a Notice Inviting Bids (NIB) in an adjudicated newspaper of general circulation, as well as, on the City's PlanetBids portal. The NIB will serve as advertisement for the construction of the Project, encompassing various improvements.
These improvements include, but are not limited to, the installation of a subsurface stormwater infiltration system, the expansion and rehabilitation of the existing parking lot, the addition of diagonal parking spaces along Patritti Avenue, up grades to the existing play fields, construction of ADA accessible park entrances, the installation of new play equipment, construction of an additional restroom at the park’s building facility, enhancements to the existing basketball courts, and all other associated work as outlined in the plans and specifications.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the plans and specifications for City Project No. CIP 21-198 – Barnes Park Multi-Benefit Infiltration Project; and,
2. Authorize staff to publish a Notice Inviting Bids.
FISCAL IMPACT
Approval of this action will not have an impact on the General Fund. Upon review of the construction bids received, staff will prepare a cost analysis with a recommendation for approval of an award of contract for City Council consideration at a subsequent meeting. The funding for construction will come from Safe Clean Water Grant Funds, Measure W, and Quimby. These funds are available upfront and will not have an impact on the General Fund Reserve. The project will also be funded by a State Prop 68 Grant on a reimbursement basis which will be front -funded by the General Fund Reserve , upon completion of the work, staff will seek reimbursement ensuring that there will be no impact to General Fund.
BACKGROUND
On November 6, 2018, Measure W, also known as the Safe Clean Water Program (Program) was approved by Los Angeles County voters. Funding through Measure W is provided through a parcel tax of 2.5 cents per square foot of impermeable land area (buildings, concrete, etc.). Measure W Special Parcel Tax revenues collected by LACFCD will allocate ten percent (10%) to the District for implementation and administration of projects, forty percent (40%) to cities within the County, in the same proportion as the amount of revenues collected within each city, and fifty percent (50%) to regional programs and projects within various watershed groups.
In 2019, the City of Baldwin Park applied for a regional grant during the first round of the Call for Projects to fund a stormwater infrastructure project at Barnes Park. The Project was selected and was approved to receive funding in the amount of $14,735,690 programmed over four years through FY2023 -2024.
Subsequently, On February 17, 2021, City Council approved the Transfer Agreement with Los Angeles County Flood Control District, essentially locking-in the programmed funds to be disbursed in advance over the 4 years.
In August 2019, the City applied for supplemental funds for park improvements via the State’s Prop 68 call for projects for a Statewide Park and Community Revitalization Grant. As part of that program the City was awarded $3,090,000. Combined with the Safe Clean Water grant, the City was able to secure over $17.5 million making the project financially viable.
Having secured the necessary funding, staff prepared and circulated a Request for Proposals for design services. The proposals were reviewed and evaluated by staff and ultimately selected CWE as the design consultant based on the qualifications and understanding of the scope of work, technical expertise, and relevant experience. On May 19, 2021, the City Council accepted a proposal and approved a Professional Services Agreement (PSA) with CWE for civil design and stormwater services for the Project in the amount of $709,853.
Shortly afterward, on September 1, 2021, the City Council approved a PSA with David Volz Design (DVD) for in the amount of $351,780 design services for surface enhancements, landscaping and two (2) new dog parks. DVD is an approved firm as part of the City’s established on-call list for landscape architectural design services and was selected for their expertise with similar projects and was deemed the best fit for this Project.
On August 16, 2023, staff provided a high-level overview of the project to City Council during a Study Session presentation. Staff reported the completion of the plans and specification s and informed the Council that the project was ready for bid.
DISCUSSION
The design phase for the Project was kicked off in June 2021 . The design effort was comprised of a multi-department team that included Public Works as the lead, with support from the Recreation and Community Services and Community Development . Working closely and in coordi nation with the selected design consultants, the design phase progressed to include several components that will provide the community with multiple benefits including improved water quality, park expansion, park amenity improvements, flood risk mitigation, and public outreach and education. The design team coordinated with several external stakeholders throughout the design phase, including Caltrans for an encroachment permit; Los Angeles County Public Works for a connection permit; and Valley County Water District, Frontier, and SoCalGas for utility relocations. The plans and specifications are now ready for the bid and construction phases.
As part of the construction phase, the whole park, excluding the existing building, splash pad, and portions of the parking lot, are proposed to be demolished and reconstructed to accommodate large scale excavation and surface regrading work for the installation of a subsurface stormwater storage and infiltration system with Best Management Practices (BMPs). The stormwater system is comprised of structure chambers for storage, water quality inlets, diversion piping, control valves, flow meter, and an infiltration system with a pretreatment unit and is designed to capture, treat, and infiltrate runoff from a 443-acre capture area. Reconstruction of the proposed park improvements and amenities include the expansion of the onsite parking lot, installation of new streetside diagonal parking stalls, upgrades to the existing sport fields, construction of two (2) new dog parks for small and large dogs , walkway improvements, offsite storm drain improvements in the neighborhood, construction of ADA accessible
entry points to the park, complete overhaul of the existing irrigation system, planting of drought-tolerant landscaping, installation of new play equipment, new picnic shade structures, installation of new site furnishings, site lighting upgrades and new restroom addition to the existing building facility. The Project also expands the park onto a vacant lot to the north creating additional recreational opportunities onsite such as the construction of a new Futsal court. Improvements will also be made near the intersections of Auckland Street and Barnes Avenue, and Syracuse Avenue and Finchley Street to address perceived surface flooding and stagnant water ponding.
If authorized, staff anticipates publishing the NIB for the project on September 25, 2023, with bid opening scheduled for October 26, 2023. Upon review of the bids received, staff will prepare a report with recommendations for an award of contract for City Council consideration at the regular meeting scheduled for October 23, 2023. Pending approval, C onstruction is tentatively scheduled to start in January 2024 and estimated to be completed in June 2025. During construction the park will be closed to the general public, but accommodations will be made for access and certain special events. The estimated construction cost for the project is between $17.5 - $20 million.
ALTERNATIVES
1. The City Council may choose not to go forward with the project. This action is not recommended as the City has already completed the design and not moving forward with the project will cause the City to forfeit grant funds and reimburse the granting agencies; or,
2. Provide staff with alternate direction.
CEQA REVIEW
A Mitigated Negative Declaration of Environmental Impact (MND ) has been prepared pursuant to the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code §21000 et seq.), and the State CEQA Guidelines (Title 14, California Code of Regulations (CCR) §15000 et seq).
The approved and adopted (MND) was recorded with the County Clerk, Los Angeles County Recorder's Office thru a Notice of Determination in accordance to the CEQA process.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Notice Inviting Bids
NOTICE INVITING SEALED BIDS City Project No. CIP 20-129 BARNES PARK MULTI-BENEFIT STORMWATER CAPTURE PROJECT PUBLIC NOTICE IS HEREBY GIVEN that the City of Baldwin Park invites sealed bids for the above-stated project, and will receive such bids in the offices of the City Clerk, 14403 Pacific Avenue, Baldwin Park, California 91706, until Thursday, October 26, 2023 at 10:00 AM at which time the proposals will be publicly opened and read. Bidders and/or authorized agents are invited to be present. All information submitted with the bid is public information and may be subject to disclosure. Prospective Bidders may obtain all construction documents, addendum, and/or submit questions by accessing the link to protect on PlanetBids as follows: https://www.baldwinpark.com/engineering/bids-and-proposals. Project Description – The improvements consist of the installation of a subsurface stormwater infiltration system, a diversion structure, water quality inlets, diversion piping with control valves and flow meters, stormwater pretreatment system, expansion and rehabilitation of the onsite parking lot, new diagonal parking along Patritti Avenue, new/improved play fields, walkway improvements, storm drain improvements in the neighborhood, construction of ADA accessible entrances to the park, irrigation system replacement, planting of drought-tolerant landscaping, installation of new play equipment, installation of picnic tables and BBQ grills, park expansion to the north (Futsal court), restroom addition in the community center, improved basketball courts, and swales. These improvements (along with others shown in the Contract Documents), when completed, will finalize the Barnes Park Multi-Benefit Stormwater Capture Project. Mandatory Pre-Bid Meeting and Site Visit – A mandatory pre-bid meeting will be held on Thursday, October 5, 2023 at 9:30 AM at Barnes Park (3251 Patritti Avenue, Baldwin Park), which will include a site visit. Every Bidder is required to attend the mandatory pre-bid meeting site visit. Failure of a Bidder to attend any mandatory pre-bid meeting and site visit will render that Bidder’s Bid non-responsive. No allowances for cost adjustment will be made if a Bidder fails to adequately examine the Project site before submitting a Bid. Bid Proposals – Bids shall be sealed and plainly marked “City Project No. CIP 20-129 – Barnes Park Multi-Benefit Stormwater Capture Project.” Bids must be prepared using the Contractor’s Bid Proposal forms and all the other forms identified in the Instructions to Bidders. The forms required to complete a bid package are found in Section “B” of these Contract Documents. No bids will be accepted if not submitted using the approved forms. The Information to Bidders provides prospective bidders a summary of requirements for acceptance of bids, guidelines the City uses in awarding contracts, rules to ensure fairness in contractor procurement and guidelines to aid in interpretation of documents. The Construction Contract / Agreement define the Contract Documents which serve to control construction, work performed, and materials furnished, and includes the Specifications and Plans. Plans, Specifications, Documents – Specifications and proposal forms may be obtained at the Engineering Division office located at 14403 East Pacific Avenue, Baldwin Park, CA 91706, (626) 960-4011 on and after September 21, 2023 Monday thru Thursday between the hours of 7:30 A.M. and 6:00 P.M. A $35.00 per set, non-refundable fee is required for these specifications and proposal forms. An additional $10.00 is added to the fee, if mailed. Alternatively, electronic versions of the specifications and proposal forms can be obtained on the City’s website by clicking on “Bid Portal” under the “Public Works” tab. Bid Security – Each bid must be accompanied by cash, certified check, cashier’s check, or bidder’s bond made payable to the City of Baldwin Park or issued by a surety admitted to do business in California, for an amount equal to at least ten percent (10%) of the amount bid. Such guaranty to be forfeited to the City of Baldwin Park should the bidder to whom the contract is awarded fail to enter into the contract. The City of Baldwin Park reserves the right to reject any and all bids and to waive any minor irregularities in the bid documents. Bidders may not withdraw their bid for a period of sixty (60) days after the opening date. City Business License, Contractors License and Permit – Prior to contract execution, the contractor and his/her subcontractors shall obtain a City of Baldwin Park business license. In accordance with provisions of Section 3300 of the California Public Contract Code, the City has determined that the Contractor shall possess a valid Class A California Contractor's License or other appropriate license classification under the State Contracting Code at the time the contract is bid. Failure to possess such license may render the bid non responsive. The successful bidder will be required to obtain a City encroachment permit to work in public right-of-way, issued at no fee for the project. Prevailing Wages – In accordance with the provisions of Sections 1770 et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1." These documents can be reviewed in the office of the City Clerk or may be obtained from the State. Contractor’s Registration – In accordance with Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to (a) bid on or be listed in a bid proposal on or after March 1, 2015, or (b) engage in the performance of this Work after April 1, 2015, unless currently registered with the Department of Industrial Relations and qualified to perform the Work pursuant to labor Code Section 1725.5. Compliance Monitoring and Enforcement – Contractor’s performance of the Work described in this Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. Equivalent Securities – Pursuant to California Public Contract Code Section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder, unless otherwise prohibited by law.
Worker Hire Policy – The Project is receiving funding from the Safe, Clean Water Program (SCWP) Regional Infrastructure Program. The Los Angeles County Code of Ordinances, Flood Control District Code, Chapter 18 – Safe, Clean Water Program Implementation, Section 18.09, item B.11 indicates that Projects funded through the Regional Program (such as this one) must apply and enforce provisions mirroring those set forth in the current version of the County’s Local and Targeted Worker Hire Policy, adopted by the County’s Board on September 6, 2016 as to contractors performing work on the Project. The City of Baldwin Park will utilize the County’s Policy, which is included in Exhibit E. Advertising Dates: SAN GABRIEL VALLEY EXAMINER: Monday, September 25, 2023 Monday, October 2, 2023
STAFF REPORT
ITEM NO. ______5_____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Bernardo Navarrete, Engineer Assistant
DATE: September 20, 2023
SUBJECT: Approval of the California Automated Permit
Processing Program Public (CalAPP) Service Grant
Agreement with the California Energy Commission
(CEC) to Automate t he Solar Permitting Process to
Promote the Development of Residential Solar and
Solar-Plus-Storage Systems
SUMMARY
This item requests that City Council consider entering into a public service grant agreement with the California Energy Commission (CEC) for inclusion into their California Automated Permit Processing Program (CalAPP) grant. Participation in CalAPP support s the City’s effort to be in compliance with Senate Bill 129, enacted in an effort to meet its clean energy goals by providing an avenue to accelerate the development of solar projects. Staff intends to utilize the allotted funds to expand the existent permitting program, namely Tyler EnerGov, to incorporate an automated permitting process for solar projects. The proposed update will provide a streamlined process for interested residents looking to incorporate solar projects within their home. Furthermore, the Tyler EnerGov update will include the processing of applications for electric charging stations and hydrogen fueling stations throughout the City. In May 2023, staff applied and was recommended for award of $60,000 through the CalAPP grant with the CEC for program development.
RECOMMENDATION
It is Staff’s recommendation that the City Council:
1. Approve the CalAPP Public Service Grant Agreement in the amount of $60,000 with CEC to provide Baldwin Park residents, homeowners, and commercial business owners with a streamlined permitting process for incorporation of solar projects within their homes or businesses as part of a conformance requirement with SB 129; and
2. Authorize the Mayor and City Clerk to execute the CalApp Public Service Grant Agreement.
FISCAL IMPACT
Participation in t he CalAPP Public Service Grant program will require that the City provide upfront funding from the General Fund Reserve on a reimbursement basis, ensuring it has no impact on its balance. The grant will be funded through the City’s grant fund account (Fund #270).
BACKGROUND
Senate Bill 129 (Skinner, Budget Act of 2021) was passed as part of a statewide effort to produce new renewable and storage resources. Funding is intended for cities to establish online, automated solar permitting through development of user -friendly protocols to incentivize Baldwin Park residents , homeowners, and commercial bus inesses interested in incorporating solar power solutions to their home or business through a streamlined process.
In June 2016, the City awarded a contract for computer tracking software with Tyler Technologies, which implemented service options for Finance, Payroll, Business License, Human Resources, Planning, Building & Safety, Public Works, and Code Enforcement. The new software system provided an interdepartmentally integrated option utilized for many tracking activities such as permitting, planning and community events. Said software replaced the antiquated processes previously established by the City which limite d the integrated use by the various departments. Since implementation of Tyler EnerGov, and its user -friendly tracking software, staff has been able to utilize the software for daily activities with a heavy utilization in the permitting process.
In July 2023, the City Council held a public hearing and introduced Ordinance No. 1505, adding Chapter 157 titled "Permit Process for Electric Vehicle Charging and Hydrogen -Fueling Stations”. The second reading was held on August 2023. Ordinance No. 1505 amends Tit le XV of the Municipal Code and added Chapter 157 which follows the mandates set forth in Assembly Bill 1236 and Senate Bill 1291 which would streamline the processing of applications for electric charging stations and hydrogen fueling stations throughout the City, also noting implementation of an appropriate timeline for permit processing as required by AB 970. During said second reading, City Council approved and adopted Ordinance No. 1505.
DISCUSSION
In an effort for the City to comply with the mandates introduced through the enactment of SB 129, staff recommends approval of the public service grant agreement with the California Energy Commission through their California Automated Permit Processing Pro gram. If approved, and subsequent to the grant agreement execution, the CEC will provide a finalized grant agreement with accompanying documents as well as the invoicing processes for disbursement of the earmarked $60,000. It is staff’s intent to provide u pgrades to the existent Tyler permitting software, to integrate protocols to aide in expediting the solar permitting process and streamlined permit processing for electric charging stations and hydrogen fueling stations. If approved, staff will engage Tyle r for development of its software through a separate module, as feasible, or through a separate 3rd party application which will directly integrate in anticipation of a seamless process.
ALTERNATIVES
The City Council may provide Staff with an alternate direction.
CEQA REVIEW
The action being considered by the city council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under section 15378(b)(5) of CEQA guidelines. The action involves an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Grant Agreement with the California Energy Commission
2. Grant Approval Recommendation (via email)
STATE OF CALIFORNIA
GRANT AGREEMENT
CEC-146 (Revised 3/2019) CALIFORNIA ENERGY COMMISSION
RECIPIENT AGREEMENT NUMBER
City of Baldwin Park APP-22-309
ADDRESS AGREEMENT TERM
05/23/2023 to 05/31/2027
14403 E. Pacific Avenue
Baldwin Park, CA 91706
The effective date of this Agreement is either the start date or the approval signature date by the California Energy Commission representative below, whichever is later. The California Energy Commission shall be the last party to sign. No work is authorized, nor shall any work begin, until on or after the effective date.
PROJECT DESCRIPTION
The parties agree to comply with the terms and conditions of the following Exhibits which are by this reference made a part of the agreement.
Exhibit A – Application with Scope of Work Page(s): 4
Exhibit B – APP General Terms and Conditions Page(s): 5 Exhibit C – Contact List Page(s): 1
REIMBURSABLE AMOUNT
$ 60,000
MINIMUM MATCH SHARE REQUIRED
$ 0
TOTAL OF REIMBURSABLE AMOUNT AND MINIMUM MATCH
$ 60,000
The undersigned parties have read the attachments to this agreement and will comply with the standards and requirements contained therein.
CALIFORNIA ENERGY COMMISSION CONTRACTOR
AUTHORIZED SIGNATURE DATE AUTHORIZED SIGNATURE DATE
NAME NAME
Adrienne Winuk
TITLE TITLE
Contracts, Grants, and Loans Office Manager
CALIFORNIA ENERGY COMMISSION ADDRESS
715 P Street, MS 18, Sacramento, CA 95814
May 2023 APP-22-309
City of Baldwin Park
CalAPP Attachment 01
ATTACHMENT 01
Grant Application Form – EXHIBIT A
California Automated Permit Processing (CalAPP) Program
1. APPLICANT INFORMATION (REQUIRED)
Jurisdiction Name (please use full legal name as it would appear on the executed grant):
Jurisdiction Type (select one):
City County City and County
Current Estimated Population State of California Department of Finance Demographics (https://dof.ca.gov/forecasting/Demographics/):
Less than 50,000
From 50,000 to 99,999
From 100,000 to 200,000
Greater than 200,000
Project Manager
(serves as point
of contact for all
communications)
Name
Street Address
City and
Zip Code
Phone Number
E-Mail Address
2. FUNDING (REQUIRED)
Assigned Maximum Grant Amount (select one)
Group 1 ($40,000): Population less than 50,000
Group 2 ($60,000): Population from 50,000 to 99,999
Group 3 ($80,000): Population from 100,000 to 200,000
Group 4 ($100,000): Population greater than 200,000
May 2023 APP-22-309
City of Baldwin Park
CalAPP Attachment 01
3. PROJECT INFORMATION (REQUIRED)
A. Online, automated solar permitting platform to be adopted:
SolarAPP+
Other. If selected, complete Section 4 (“Additional Information”) B. Please select allowable budget item(s) anticipated to be used (Select at least one):
Ongoing in-house staff labor costs associated directly with adoption and maintenance of the platform
Ongoing third-party or consultant time associated directly with adoption and maintenance of the platform
Ongoing staff training and education, specific to the platform Ongoing training events for local installers, specific to the platform Essential hardware or equipment necessary to support adoption of the platform
Maintenance, such as adding support for energy storage paired with solar energy system permitting, and subscription cost for permit tracking software in support of adopted permitting platform
C. Estimated Project Timeline*
*Enter actual dates if activities already began
Activity Date (Month/Year)
Begin Development/Pilot
Full Adoption
Staff Training
Training for Local Installers
May 2023 APP-22-309
City of Baldwin Park
CalAPP Attachment 01
4. ADDITIONAL INFORMATION (if applicable)
NOTE: Only complete this section if you implement a platform other than SolarAPP+ Please identify whether the following features are supported by the implemented platform. All features are required for the platform to qualify for funding. CEC staff will verify prior to payment approval.
Performs an automated plan review for residential solar energy systems that completes automatic code compliance checks based on user inputs (such as a contractor), thereby enabling or otherwise issuing permits instantly when the project is confirmed as code compliant, without the need for human review
Yes No
Supports online, immediate fee payment once an application is complete, which may include auto-invoicing of permit fee costs Yes No Supports immediate generation of a permit job card following payment confirmation Yes No
Blocks noncompliant applications from receiving a permit Yes No EITHER: 1) Stand-alone permitting tool; OR 2) Integrates with current software and inspection platform already in use Yes No
5. REPORTING (REQUIRED)
Following adoption and verification of a qualifying platform, the Energy Commission may request, and the Recipient will provide if requested, annual data on the number of permits issued for solar energy systems and a solar energy system paired with an energy storage system including relevant characteristics of those systems, such as system capacity.
Please indicate your acceptance of these terms.
Yes No
6. CERTIFICATION (REQUIRED)
• I am authorized to complete and sign this form on behalf of the applicant. • I authorize the California Energy Commission to make any inquiries necessary to verify the information presented in this application. • I have read and understand the terms and conditions contained in this solicitation. I accept the terms and conditions contained in this solicitation on behalf of the applicant, and the applicant is willing to enter into an agreement with the Energy Commission to conduct the proposed project according to the terms and conditions without negotiation.
• I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Name of Authorized
Representative:
Enrique Zaldivar
Title:
Phone Number:
E-mail Address:
Date:
Signature of
Authorized
Representative:
May 2023
Chief Executive Officer
(626) 813-5204
5/15/23
CalAPP Attachment 01
APP-22-309
City of Baldwin Park
May 2023 Page 1 of 5 APP-22-309
City of Baldwin Park
California Automated Permit Processing (CalAPP) Program ATTACHMENT 2 – Terms and Conditions
Added language appears in bold underlined font and deleted language appears in strikethrough and within square brackets.
1. Background and Authority for this Grant
California Senate Bill 129 (2021) included an appropriation to the California Energy Commission (CEC) to support a grant program for cities, counties, or cities and counties to establish online solar permitting.
2. Documents Incorporated by Reference and Priority
Incorporated by reference into this agreement are the following documents:
A. Grant Funding Opportunity (GFO) 21-402.
B. Recipient’s application to CalAPP.
As between and the incorporated documents and the remainder of this Agreement, the rest of this Agreement takes priority in case of a conflict.
3. Budget, Invoices, and Payments
a) The CEC is only obligated to reimburse the Recipient for paid costs that are (1) incurred during the Agreement Term; (2) invoiced within the required timeframes of this Agreement; (3) not more than this Agreement’s budget; and (4) reasonable, actual, and allowable expenses under this Agreement.
b) Recipient acknowledges that the funds under this Agreement have a liquidation date of June 30, 2027, a legal timeframe after which the CEC has no authority to pay the funds. In addition, it takes the CEC administrative time to review, approve, work with the Recipient to correct any errors in, and request the State Controller’s Office to pay invoices. Accordingly, Recipient acknowledges that if it does not submit accurate invoices by March 30, 2027, for all amounts due under the Agreement, it risks not receiving payment, and relinquishes all rights to such payments should the CEC not pay it by the liquidation date. Recipient acknowledges that time is of the essence in invoicing by March 30, 2027, for all amounts due under this Agreement.
The Recipient may request payment from the Energy Commission at any time during the term of this Agreement after successful adoption of a qualifying solar permitting platform as verified by the CEC, but no more frequently than monthly. Recipient must use the CAM provided template invoice spreadsheet. c) If invoicing for in-house staff time, the template invoice spreadsheet must identify the employee’s name, hours worked, and billing rate to be included as a reimbursable expense. d) Unallowable costs include:
•Software not related to the adoption of a qualifying online, automated permitting platform.
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City of Baldwin Park
•Any costs incurred or activities conducted prior to entering into a grant agreement with the Energy Commission or incurred after the grant agreement has ended. •Typically excluded items such as food and beverages.
•Advertising costs.
•Fines and penalties.
•Permit processing fees charged by operator of an online platform. •All other costs not identified as allowable.
•Unreasonable amounts or rates.
4. Certification
By signing this Agreement, Recipient hereby certifies that all funds received pursuant to this Agreement shall be spent exclusively for its CalAPP project in compliance with this Agreement. The Recipient further certifies that it shall comply with all applicable laws in performing this Agreement.
5. Nondiscrimination Statement of Compliance
During the performance of this Agreement, the Recipient and its subcontractors will not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, or denial of family care leave.
The Recipient and its subcontractors will ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
The Recipient and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Sections 12990 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part of it as if set forth in full. The Recipient and its subcontractors will give written notice of their obligations under this section to labor organizations with which they have a collective bargaining or other Agreement.
The Recipient shall include the nondiscrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.
6. Drug-Free Workplace Certification
By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply and will ensure its subcontractors will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.). In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following May 2023 Page 3 of 5 APP-22-309
City of Baldwin Park
has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements of the Act.
[By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.) and will provide a drug-free workplace by taking the following actions:
1) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited, and specifying actions to be taken against employees for violations as required by Government Code Section 8355(a). 2) Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
• The dangers of drug abuse in the workplace;
• The person’s or organization’s policy of maintaining a drug-free workplace; • Any available counseling, rehabilitation, and employee assistance programs; and • Penalties that may be imposed upon employees for drug abuse violations. 3) Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed project:
• Will receive a copy of the company's drug-free policy statement; and • Will agree to abide by the terms of the company's statement as a condition of employment on the project. ]
In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.
7. Americans With Disabilities Act
By signing this Agreement, the Recipient assures the CEC that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. Section 12101, et seq.), which prohibits discrimination on the basis of disability, as well as applicable regulations and guidelines issued pursuant to the ADA.
8. Accounting and Audit
The Recipient will keep separate, complete, and correct accounting of the costs involved in completing the Agreement. The Recipient agrees that the CEC, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Recipient agrees to maintain such records for possible audit for a minimum of three (3) years after the Agreement ends in any way. The Recipient May 2023 Page 4 of 5 APP-22-309
City of Baldwin Park
agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Recipient agrees to include a similar right of the CEC, the Bureau of State Audits, or their designated representative, to audit records and interview staff in any subcontract related to performance of this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 16.
Access to Sites and Records.
9. Public Works
The Recipient is responsible for complying with all applicable laws, which can include public works requirements under the Labor Code. Recipient acknowledges acceptance of Agreement funds may trigger public works laws (Labor Code Section 1720 et seq.), a requirement of which is to pay prevailing wages, applying to its entire project. If the project is public works then it is subject to compliance monitoring and enforcement by the Department of Industrial Relations. By signing this Agreement, Recipient certifies that it shall comply with all applicable Public Works laws and requirements.
10. Intellectual Property
As between the Recipient and the CEC, the Recipient owns all intellectual property it or its subcontractors create under this Agreement. The CEC has a no-cost, non-exclusive, transferable, irrevocable, royalty-free, worldwide, perpetual license to use, publish, translate, modify, and reproduce all intellectual property, such as the products identified in Section 2. above, for governmental purposes the Recipient or its subcontractors create under this agreement. The Recipient shall include a provision securing these rights for the CEC in all of its subcontractor agreements related to performance of this Agreement.
11. Amendment
No amendment or variation of this Agreement shall be valid unless made in writing and signed by both the Recipient and CEC.
12. Governing Law
This Agreement is governed by the laws of the State of California as to interpretation and performance.
13. Independent Capacity
In the performance of this Agreement, Recipient and its agents, subcontractors, and employees will act in an independent capacity and not as officers, employees, or agents of the CEC or the State of California.
14. Severability
If any provision of this Agreement is unenforceable or held to be unenforceable, all other provisions of this Agreement will remain in full force and effect.
15. Waiver
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City of Baldwin Park
No waiver of any breach of this Agreement constitutes waiver of any other breach. All remedies in this Agreement will be taken and construed as cumulative, meaning in addition to every other remedy provided in the Agreement or by law.
16. Access to Sites and Records
The Recipient shall provide during the Agreement and for at least 3 years after the Agreement ends in any way to the CEC or its representatives reasonable access to all project sites and to all records related to this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 8. Accounting and Audit.
17. Termination Without Cause
The CEC may terminate this Agreement without cause upon giving written notice to the Recipient. In this event, the Recipient will use all reasonable efforts to mitigate its expenses and obligations.
18. Third-Party Beneficiary
The Recipient shall in every subcontract under this Agreement include a provision indicating the CEC is a third-party beneficiary to the agreement.
19. Survival of Terms
The following terms survive this Agreement no matter how the agreement ends, such as by its own terms or via termination:
•8. Accounting and Audit
•9. Public Works
•10. Intellectual Property
•12. Governing Law
•14. Severability
•15. Waiver
•16. Access to Sites and Records
•18. Third-Party Beneficiary
Exhibit C
CONTACT LIST
May 2023 Page 1 of 1 APP-22-309
City of Baldwin Park
California Energy Commission Recipient
Commission Agreement Manager:
Lucio Hernandez
California Energy Commission
716 P Street, MS-45
Sacramento, CA 95814
Phone: (916) 477-1799
e-mail: [email protected]
Project Manager:
Sam Gutierrez
City of Baldwin Park
Director of Public Works
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Phone: (626) 960-4011 x460
e-mail: [email protected]
Confidential Deliverables/Products
California Energy Commission
Contracts, Grants, and Loans Officer
715 P Street MS-18
Sacramento, CA 95814
Administrator:
Lena Abdullah
City of Baldwin Park
Management Analyst
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Phone:
(626) 960-4011 x122
e-mail: [email protected]
Invoices, Progress Reports and Non-
Confidential Deliverables to:
California Energy Commission
Accounting Officer
715 P Street MS-2
Sacramento, CA 95814
Email PDF of Payment Request invoice
packet to: [email protected]
Accounting Officer:
Lena Abdullah
City of Baldwin Park
Management Analyst
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Phone:
(626) 960-4011 x122
e-mail: [email protected]
Legal Notices:
Tatyana Yakshina
Grants Manager
715 P Street MS-18
Sacramento, CA 95814
Phone: (916) 827-9294
e-mail: [email protected]
Recipient Legal Notices:
Shirley Quiñonez
City of Baldwin Park
Chief Deputy City Clerk
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Phone: (626) 960-4011 x466
e-mail: [email protected]
1 Bernardo Navarrete
From: Sam Gutierrez
Sent: Tuesday, September 5, 2023 2:50 PM
To: Bernardo Navarrete
Subject: Fwd: Baldwin CalAPP Submission
Attachments: Payee Data Record_STD-204.pdf; CEC Contacts INFO.docx Follow Up Flag: Follow up
Flag Status: Flagged
FYI
Sam Gutierrez
Director of Public Works
Department of Public Works
City of Baldwin Park
[email protected]
Begin forwarded message:
From: CalAPP <[email protected]>
Subject: RE: Baldwin CalAPP Submission
Date: May 24, 2023 at 9:48:58 AM PDT
To: David Marquez <[email protected]>
Cc: Enrique Zaldivar <[email protected]>, Sam Gutierrez <[email protected]>, Ron Garcia <[email protected]>
[CAUTION: External Email -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.]
Dear David,
Thank you for applying to the California Automated Permit Processing (CalAPP) Program. Staff have reviewed your application for grant funds and are recommending it for approval by the Energy Commission. Your application will now be used to develop a formal grant agreement. To move forward, we are attaching two documents that need to be completed and returned to us as soon as possible.
The first attached document is a Payee Data Record, which is a standard state form that our accounting office uses to authorize payments. The second is a Contact Form, which must identify key contact(s) associated with this grant agreement.
After the attached documents are returned to us, our Contracts, Grants, and Loans Office will assemble required documentation and contact you with next steps when the grant agreement requires your signature. Once you return your signed copy, the grant agreement requires a final authorizing signature from the Energy Commission to formally execute the grant. Please note this grant agreement is Some people who received this message don't often get email from [email protected]. Learn why this is important 2 tentative until it is fully executed. The Energy Commission cannot reimburse activities that occur outside of an executed grant term.
Once the grant agreement is executed, CEC staff will send finalized grant agreement documents as well as information about the invoicing process. We will also offer an opportunity to discuss any questions about the grant requirements and next steps.
If you have any questions, comments, or concerns, please contact us at [email protected].
Thanks,
California Automated Permit Processing (CalAPP) Program California Energy Commission
[email protected]
www.energy.ca.gov
From: David Marquez <[email protected]>
Sent: Thursday, May 18, 2023 7:35 PM
To: CalAPP <[email protected]>
Cc: Enrique Zaldivar <[email protected]>; Sam Gutierrez <[email protected]>; Ron Garcia <[email protected]>
Subject: Baldwin CalAPP Submission
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
On behalf of the City of Baldwin Park please accept our CalAPP application. Please let us know if you have any questions. We look forward to hearing back from the CEC.
David Marquez
David Marquez
Senior Project Manager
California Consulting, INC
214 Main Street, Suite 102
El Segundo, CA. 90245
323.397.2690
3 STAFF REPORT
ITEM NO. _____6_____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Bernardo Navarrete, Engineer Assistant
DATE: September 20, 2023
SUBJECT: Accept Completed Improvements and Authorize Close- Out of Project Expenditures for Maintenance Work at the Homeless Housing Family Site Project (Serenity Homes)
Consisting of Material and Equipment Procurements,
and Construction Work
SUMMARY
This item requests City Council Consideration for acceptance of project improvements and close -out of related expenditures for the Serenity Homes Family Bridge Housing Site Project. The completed maintenance work included installation of additional securit y cameras, entry gate security upgrades, installation of an access platform with steps for the existing on-site restroom and shower facility trailers, installation of a glass sliding door in the multi -purpose room, installation of glass French doors in the storage room, upgrades to the existing roof, site furniture procurement, and flooring upgrades for the site’s storage room. The maintenance work was authorized and funded through the San Gabriel Valley Regional Housing Trust (SGVRHT) Site Improvement and Maintenance budget on a reimbursement basis. In January 2023, Staff received pre -approval for all work expenditures in the amount of $90,030.00 to cover the overall costs.
RECOMMENDATION
It is Staff’s recommendation that the City Council:
1. Approve final expenditures for improvements for contract services from:
a. Greg Ruvalo (Contractor) for a total amount of $ 38,314.00 consisting of:
i. Installation of a glass sliding door in the amount of $2,660.00 ii. Installation of an access platform-and-step system in the amount of $13,080.00. iii. Perform roofing upgrades to an existing building in the amount of $15,280.00. iv. Installation of an entry gate security system in the amount of $7,294.00; and b. Ram Construction and Fencing LLC for the purchase and installation of a glass French door in the amount of $12,250.00; and
c. Pedroza Concrete Systems Inc. for the repair and installation of epoxy flooring in the amount of $13,200.00; and
d. ConvergeOne for procurement and installation of security cameras in the amount of $18,447.55; and
2. Approve final expenditures for materials procurement and placement for Uline, Inc. for purchase of furniture and tables in the amount of $7,559.25; and
3. Authorize the Director of Finance to make necessary budget adjustments and authorize the Director of Public Works to process invoices including reimbursement request made to SGVRHT for qualified expenses.
FISCAL IMPACT
The project was front -funded by the City’s General Fund Reserve on a reimbursement basis . City expenditures were pre-approved and will be reimbursed by the San Gabriel Valley Regional Housing Trust (SGVRHT) upon acceptance and invoicing of the improvements. There will be no fiscal impact to the General Fund and the Reserve will be replenished from the reimbursement.
BACKGROUND
In December 2022, City Council approved and accepted the project improvements and close -out for Serenity Homes. At that time, staff received direction to make additional maintenance improvements with regard to security , repairs, site furnishings and access upgrades needed for the site. Through coordination with SGVRHT and their on -site manager, CityNet, staff developed a priority list of maintenance improvements. It was determined that the maintenance upgrades could be funded through SGVRHT’s Site Improveme nt and Maintenance budget. Staff solicited various quotes for all proposed maintenance work and received pre-approval from SGVRHT in the amount of $90,030.00 to cover the overall costs. Staff received City Council approval in March 2023 for proceeding with the additional maintenance work at Serenity Homes, including approval of the various proposals and expenditures.
DISCUSSION
The maintenance work at Serenity Homes was inclusive of upgrades to the communal spaces, namely accessibility upgrades to the multi -purpose room, flooring upgrades to the storage area, roofing upgrades, and safety upgrades to the trailers by providing a pl atform to facilitate accessibility.
Additionally, there were security upgrades to the site including the installation additional security cameras and installation of a n entry gate security system. The project has been completed and all improvements have been accepted by staff . Also of note, is th at all improvements were completed without the need for change orders ensuring that the overall costs were limited to the pre-approved amount allotted by SGVRHT. Staff recommends that the City Council accept the improvements and authorize staff to file a request for reimbursement from SGVRHT.
ALTERNATIVES
The City Council may provide staff with alternate direction.
CEQA REVIEW
The subject project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, existing facilities) Subsection (C) exemption, which includes the subject project. The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Quotes for the various work items
2. Final Invoices for approved work
3. SGVRHT Reimbursement Approval
Invoice No: 1022
Date: 03/02/2023
T erms: NET 0
Due Date: 03/02/2023
Invoice
Bill T o: City Of Baldwin Park
[email protected]
4100 Baldwin Park Blvd
Baldwin Park Calif. 91706
Ship T o: Tracking No
Ship Via
FOB
Description Quantity Rate Amount
cut out 6' opening between two rooms and frame for glass sliding door ( terminate re-route any utilities in the wall)1 $675.00$675.00 install 6' glass sliding door 1 $750.00$750.00
trim & finish both sides of door 1 $400.00$400.00
680new 6' glass sliding door 1 $660.00$660.00
All hardware and other consumables to complete job 1 $175.00$175.00 Subtotal $2,660.00
Shipping $0.00
T otal $2,660.00
PAID $0.00
Balance Due $2,660.00
Notes
We are not responsible to damage to real property or personal injury caused by any act of nature I.E. wind, flood, lightning etc.
PLEASE REMOVE ALL BANNERS DURING WINDY CONDITIONS!
Greg Ruvolo15021 Lashburn St
Whittier Ca 90604
562-824-7725
1 / 1
Invoice No: 1021
Date: 05/22/2023
T erms: NET 0
Due Date: 05/22/2023
Invoice
Bill T o: City Of Baldwin Park
[email protected]
4100 Baldwin Park Blvd
Baldwin Park Calif. 91706
Ship T o: Tracking No
Ship Via
FOB
Description Quantity Rate Amount
7260Fabricate a 48' x 5' x 35" steel platform with expanded metal floor. approx. 12 upright legs, hand rail to match existing ada ramp, approx. 5' wide steps from ground to platform also hand railing both sides of steps, install thresholds from platform to door entry, powder coat black to match existing ada ramp 1 $9,260.00$9,260.00
materiel to construct platform 1 $1,745.00$1,745.00
powder coating 1 $1,850.00$1,850.00
all hardware and other consumables 1 $225.00 $225.00
Subtotal $13,080.00
Shipping $0.00
T otal $13,080.00
PAID $0.00
Balance Due $13,080.00
Notes
We are not responsible to damage to real property or personal injury caused by any act of nature I.E. wind, flood, lightning etc.
PLEASE REMOVE ALL BANNERS DURING WINDY CONDITIONS!
Greg Ruvolo15021 Lashburn St
Whittier Ca 90604
562-824-7725
1 / 1
Invoice No: 1020
Date: 03/06/2023
T erms: NET 0
Due Date: 03/06/2023
Invoice
Bill T o: City Of Baldwin Park
[email protected]
4100 Baldwin Park Blvd
Baldwin Park Calif. 91706
Ship T o: Tiny homes 2.0
13167 Garvey Ave
Baldwin Park, CA, 91706
Tracking No
Ship Via
FOB
Description Quantity Rate Amount
REMOVE ALL MATERIEL FROM EXISTING ROOFS 1 $4,000.00$4,000.00 REPLACE ALL DAMAGED WOOD 1 $3,400.00$3,400.00
INSTALL FIRST LAYER OF PEEL AND STICK TAR PAPER AND FINAL WHITE COOL ROOF TORCHED DOWN
POL Y-GLASS
1 $7,880.00$7,880.00
Subtotal $15,280.00
Shipping $0.00
T otal $15,280.00
PAID $0.00
Balance Due $15,280.00
Notes
We are not responsible to damage to real property or personal injury caused by any act of nature I.E. wind, flood, lightning etc.
PLEASE REMOVE ALL BANNERS DURING WINDY CONDITIONS!
Greg Ruvolo15021 Lashburn St
Whittier Ca 90604
562-824-7725
1 / 1
Invoice No: 1054
Date: 06/20/2023
T erms: NET 0
Due Date: 06/20/2023
Invoice
Bill T o: City Of Baldwin Park
[email protected]
4100 Baldwin Park Blvd
Baldwin Park Calif. 91706
Ship T o: TINY HOMES 2.0 Tracking No
Ship Via
FOB
Description Quantity Rate Amount
Aiphone IX-MV7 1 $1,758.00$1,758.00
Aiphone ix-dv gate camera 1 $1,265.00$1,265.00
Assa abloy 9600 electric striker for front gate 1 $606.00 $606.00 Install camera on front gate, install magnetic lock on front gate. Run approx 160' of cat 5 wire to office.
Connect iaphone to existing switch panel, set up and confirm operation 1 $3,665.00$3,665.00
Subtotal $7,294.00
Shipping $0.00
T otal $7,294.00
PAID $7,294.00
Balance Due $0.00Paid
Notes
We are not responsible to damage to real property or personal injury caused by any act of nature I.E. wind, flood, lightning etc.
PLEASE REMOVE ALL BANNERS DURING WINDY CONDITIONS!
Greg Ruvolo15021 Lashburn St
Whittier Ca 90604
562-824-7725
1 / 1
INVOICE
Ram Construction and
Fencing LLC.
DATE
4/12/23
INVOICE
Phone (626) 494-3289
[email protected]
LIC # 1005656
CITY OF BALDWIN PARK
13167 GARVEY AVE.
BALDWIN PARK CA
SCOPE OF WORK- REMOVE GARAGE DOOR AND INSTALL FRENCH DOO R & WINDOW
-INSTALLATION OF ONE PATIO SLIDDING DOOR INSIDE EXISTING TINY HOMES BUILDING
-FRAME OUT WALL AND FINISH TO MACTH EXISTING EXTERIOR AND INTERIOR FINISH
-INSTALL ONE WINDOW NEXT TO FRENCH PATIO DOOR SPECS 72 ” WIDE X 80” HEIGHT
-PACTH AND PAINT
-NOTE PRICE INCLUDED S MATERIALS AND LABOR
TOTAL BALANCE $12,250
BEST
ANDRES RUESGA
INVOICE
Service Address
Serenity Homes
13165 Garvey Ave
Baldwin Park , Ca
91706
Bill To
City Of Baldwin Park
14403 Pacific Ave
Baldwin Park , Ca
91706
Pedroza Concrete Systems,Inc.
17619 Malaga Ct
Fontana, Ca 92336
Phone: (909) 644-1916
Email: [email protected]
Payment terms 30 Days
Invoice # 352
Date 03/17/2023
Business / Tax # CSLB # 1033975
Description Rate Quantity Total
FLOOR REPAIR $5,000.00 1 $5,000.00
Remove 20x15 section of asphalt and replace with 4” of concrete with #3 rebar reinforcement using 3,500 psi concrete mix with dowels and epoxy on existing. Hard trowel / smooth finish.
Install 3/4”conduit $3,200.00 1 $3,200.00
Saw cut, remove and haul away debris. Install a new 3/4” conduit from panel to desired location for future electrical project. Re pour concrete in trench to finish grade.
Construct Curb and Gutter $3,800.00 1 $3,800.00
Construct 49’ of Curb and Gutter around exterior of the storage room. Contractor will ensure there is proper flow to desired location.
Epoxy floor $1,200.00 1 $1,200.00
Epoxy entire room. Epoxy flake colors to be determined by City of Baldwin Park.
Subtotal $13,200.00
Total $13,200.00
NET 30 $12,000.00
Payment Schedule
NET 30 (90.91%) $12,000.00
NET 30 Upon completion of epoxy (9.09%) $1,200.00
Notes:
* PHASE 1 WORK TO BEGIN MONDAY, MARCH 13 AND TO BE COMPLETED BY WEDNESDAY, MARCH 21. PHASE 2 WORK WILL BEGIN 28 DAYS FROM CONCRETE POUR TO ALLOW CURE TIME FOR EPOXY APPLICATION. WORK HOURS ARE FROM 7 AM TO 4PM. NO WEEKEND WORK THIS PRICE IS GOOD FOR 30 DAYS, THIS PRICE IS BASED ON QUANTITIES PER PLAN, ALL QUANTITIES WILL BE MEASURED AND BILLED ACCORDINGLY. ANY UNFORESEEN CHANGES ARE SUBJECT TO PRICE ADJUSTMENTS(CHANGE ORDER). WORK WARRANTIED FOR ONE YEAR.
Ricardo Pedroza City Of Baldwin Park
QTYORDEREDU/MBACKORDEREDITEM NUMBERDESCRIPTIONUNIT PRICEEXTENDEDPRICE 1-800-295-5510uline.comPO Box 88741 • Chicago, IL 60680-1741 CUSTOMER NO.PURCHASE ORDER NO.SHIP VIAORDER DATEDATE SHIPPEDTERMSINVOICE DATE16120813BERNARDOOLD DOMINIO03/07/2303/07/23NET 30 DAYS03/07/23 SOLD TO:
BALDWIN PARK CITY OF14403 PACIFIC AVEBALDWIN PARK CA 91706-4297
DUPLICATE INVOICE
SHIP TO:BALDWIN PARK CITY OFMAINTENANCE YARD13135 GARVEY AVEBALDWIN PARK CA 91706-4627 THANK YOU FOR YOUR ORDER. ULINE CUSTOMER SINCE 2019ULINE FED ID#: 36-3684738INVOICE #: 160808572ORDER #: 81716828 1612081301608085722303070007559251
MAKE CHECKPAYABLE ANDMAIL TO: ULINEATTN: ACCOUNTS RECEIVABLEPO Box 88741Chicago IL 60680-1741 AMOUNT ENCLOSEDIF DIFFERENT THAN AMOUNT DUE$_________________EXPLAIN DIFFERENCES ON REVERSE SIDEIMPORTANT – PLEASE DETACH AND RETURN THISPORTION TO INSURE PROPER CREDIT
CUSTOMER NAMECUSTOMERNUMBERINVOICE NUMBERINVOICE DATEAMOUNT DUE BALDWIN PARK CITY OF1612081316080857203/07/237,559.25
PLEASE PAY FROMTHIS INVOICEREFER TO THISINVOICE NUMBERWHEN CONTACTINGUS REGARDINGTHIS TRANSACTION SUB-TOTAL6,594.00SALES TAX626.43SHIPPING/HANDLING338.82AMOUNT DUE7,559.25ORDER PLACED BY: BERNARDO NAVARRETECDIAZ PRO #: 59706041510 52EA H-5678BLPLASTIC STACKABLE CHAIR - BLACK54.502,834.008EA H-6933ECONOMY TRAINING TABLE - 72 X 24"235.001,880.004EA H-8591PATIO TABLE - 46" SQUARE320.001,280.008EA H-8592PATIO STACKING CHAIR75.00600.00
Reimbursement Pre-Approval Form
Date
City
Contact
For SGVRHT Staff only:
Reimbursement request approved: Yes No Description Amount
Select Eligible Category:
Site Improvement/ Maintenance
Direct Client Support
Meal Service
Gaps in Services
Provide brief description of improvement/service(s):
Please attach invoice or estimate as backup.
$
Total $
01/24/2023
City of Baldwin Park
Sam Gutierrez | Bernardo Navarrete
1) $ 2,660.00 (Greg)
2) $ 13,080.00 (Greg)
3) $ 12,250.00 (Ram)
4) $ 13,200.00 (Spino)
5) $ 15,280.00 (Greg)
6) $ 16,000.00 (TBD)
7) $ 10,000.00 (TBD)
8) $ 7,560.00 (ULINE)
90,030.00
1) Sliding Door
2) Steps and Platform for trailers
3) Wall Conversion / French Doors (Glass)
4) Epoxy Flooring
5) Exterior Improvements (Roof)
6) Security Cameras (Assumes 4)
7) Access Point (Front Gate)
8) Furniture
DocuSign Envelope ID: F4D63F1D-625B-40EB-B08F-E132F9D35049 X
STAFF REPORT
ITEM NO. _____7_____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Bernardo Navarrete, Engineer Assistant
DATE: September 20, 2023
SUBJECT: Approve a Professional Services Agreement (PSA) with RailPros Rail Engineers for Construction Management
and Inspection Services for City Project No. CIP 20 -31 – Traffic Signal and Rail Crossing Safety Improvements at Pacific Avenue and Bogart Avenue.
SUMMARY
This report seeks City Council Approval for a Professional Services Agreement (PSA) with Railpros Rail Engineers, Inc. (RailPros) for Construction Management and Inspection Services in the amount of $293,090.85 for the Traffic Signal and Rail Crossing Safety Improvements at Pacific Ave. and Bogart Ave. The proposed improvements at the at-grade crossing will provide safety upgrades for pedestrian and vehicular travelers and will construct necessary improvements to make the crossing ready for future Quiet Zone implementation.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the proposal from RailPros in the amount of $ 293,090.85 for construction management and inspection services for City Project No. CIP 20-31; and,
2. Authorize the Director of Finance to drawdown and appropriate $323,400.00 from the Measure M Bond Proceeds Fund No. 660 to Fund No. 255 to cover the cost; and,
3. Authorize the Mayor and City Clerk to execute a Professional Services Agreement (PSA) for Construction Management and Inspection Services for City Project No. CIP 20-31.
FISCAL IMPACT
The approval of this action will have no impact on the City’s General Fund. The proposed services for Construction Management and Inspection will be funded through Measure M Revenue Bond Proceeds.
The funds are available for drawdown from Fund No. 660 and will be applied to the project’s funding matrix upfront. The project is included in the current Fiscal Year’s Capital Improvement Program (CIP) approved by City Council on September 1, 2021. The funds available for the project are as follows:
Appropriate Funds Amount
Measure M Revenue
Bond Proceeds
Acct. #255-50-520-58110-15550 – Professional Services $294,000.00 Acct. #255-50-520-58110-15550 – Contingency (10%) $29,400.00 Total $323,400.00
BACKGROUND
Since the project’s inception in October 2012 through the City’s awarded State Highway Safety Improvement Program (HSIP) Grant, the project has undergone various phases of design development, expansion of scope and project milestone attainments. Ultimately, the overall project has expanded for
inclusion of various intersections in an effort to incorporate a highly-sought after Quiet Zone within the City of Baldwin Park. Through the success in procurement of project funding, this project, specific to the Pacific Boulevard at -grade crossing, was a ble to proceed through its evolving stages including authorization through the corresponding jurisdictions namely, the California Public Utilities Commission (CPUC), Southern California Regional Rail Authority (SCRRA) and Caltrans. Through ongoing coordination and working with SCRRA, Staff developed a Construction & Maintenance Agreement (C&M) with SCRRA for the safety improvements at the Pacific Boulevard at-grade crossing. The C&M is the last major barrier in the series of milestones necessary to take the project into the construction phase.
On December 21, 2022, City Council approved entering into a Construction and Maintenance Agreement (C&M) with Southern California Regional Rail Authority (SCRRA) for Rail Crossing Improvements at Pacific Avenue (CIP 20 -31 and CIP No. 20 -35). Since the appr oval of the C&M agreement with SCRRA, staff has held periodic meetings with SCRRA in anticipation of the project’s scheduled construction commencement slated for early 2024.
The planned improvements for the at -grade crossing will bring the highway -rail crossing up to current SCRRA Grade Crossing Safety Standards and includes among other improvements, new raised median islands, additional warning devices with gate arms and cantilevered flashing signals, improved pavement, curbs, gutters and sidewalks with pedestrian warning devices such as pedestrian gate arms, emergency swing gates, channelization and other enhancements, right -of-way swing gates, signing and striping, and other roadway improvements. These facilities will be built to SCRRA standards with slight design deviations due to the existing site conditions and crossing geometry.
DISCUSSION
In anticipation of the commencement of construction activity, it is imperative that Staff bring on -board a knowledgeable and specialized firm to handle various aspects of the construction phase that are central to the success of the project . To that end, Staff solicited a request for proposals (RFP) for Construction Management, Inspection, Bid Support and Technical Specifications review given the project’s complexity and specialized nature due to the integrated rail signal scope. The RFP was advertised through the City’s PlanetBids portal and on July 13th, 2023 , a total of two (2) bids were received and checked for errors, and both were determined to be valid. The following is a summary of the initial proposals received:
Initial Proposals received:
No. Consultant Firm Location Proposal Amount
1 RailPros Rail Engineers Los Angeles, CA $ 372,886.35 2 Infrastructure Engineers Brea, CA $ 82,139.00
A panel comprised of three (3) staff members independently reviewed each proposal and then collaborated to determine the most qualified consultants using specific evaluation criteria, including experience and qualifications of both staff and firm, approach and methodology to the project ’s requirements, level of effort in staffing commitment and time allocation, ability to meet City’s schedule and expertise and specialty knowledge in rail construction. Also due to the significant cost variance between the tw o proposals Staff was prompted to conduct a direct comparison analysis in order to compare the proposals in an apples-to-apples approach, matching the proposed hourly effort for both firms in alignment to SCRRA’s anticipated hours for both construction management and inspection work. Through this exercise, staff was able to approximate Infrastructure Engineer’s estimated cost utilizing their hourly rates to be closer to $205,645.10. As a result of the in-depth review, Staff opted to go with RailPros. Subsequently, Staff approached RailPros and was able to successfully negotiate the
cost down to $293,090.85 so that it aligned with the proposed SCRRA construction estimates. The following table summarizes the proposals post analysis and negotiations:
Final Proposals post analysis:
No. Consultant Firm Location Proposal Amount
1 RailPros Rail Engineers Los Angeles, CA $ 293,090.85 2 Infrastructure Engineers Brea, CA $ 205,645.10
Despite the remaining cost variance of $87,445.75 between the final proposals, Staff stands by its recommendation to proceed with RailPros as their extensive experience best aligns with the project requirements as exemplified through their proposal which was indicative to an accurate level of effort anticipated for this project. Additionally, RailPros facilitated the review of the now-approved construction plan set and is thoroughly familiar with the unique requirements and constructability challenges crucial to the construction of the proposed improvements.
The City will serve as the contract awarding authority and take the lead on the project while working closely with SCRRA on coordinating construction efforts within the railroad improvements. The traffic signal improvement project will be constructed in ta ndem, however due to its proximity to the existent rail, construction must be in conformance with SCRRA standards of which vary significantly from what is standard outside of these parameters. The RFP will be inclusive of construction management, conducting all required inspections, providing bid support when soliciting a contractor, and ensuring the project specifications are all encompassing for what will be required from the contractor. Although traffic signal projects fall within Public Works’ competenc y, development near a railroad presents additional requirements outside of staff’s expertise and knowledge. It is staff’s recommendation to obtain City Council approval for the RFP with RailPros Railroad Engineers for their railroad construction expertise, as this is an imperative component for the project’s successful development and will facilitate the stringent coordination requirements posed by SCRRA.
ALTERNATIVES
The City Council may choose to:
1. Decline approval of the RailPros Proposal. This action is not recommended as it may result in unprecedented delays with the current construction schedule and noting the unique requirement of construction which is required to be in tandem with SCRRA’s rail improvement project; or,
2. Provide Staff with alternate direction.
CEQA REVIEW
The action being considered by the city council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under section 15378(b)(5) of CEQA guidelines. The action involves an organizational or administrative activity of gover nment that will not result in a direct or indirect physical change in the environment.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Request for Proposal
2. Submitted Proposals
3. Professional Services Agreement with Rail Pros.
DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION 14403 E. Pacific Avenue Baldwin Park, CA, 91706 Construction Management Services for CIP 19-31 Improvements at Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project
REQUEST FOR PROPOSALS
CITY OF BALDWIN PARK
FOR
Proposals Due: August 7, 2023
Table of Contents 1. Introduction 4 1.1 Invitation for proposals 4 1.2 RFP Timeline 4 1.3 Submittal Procedures 4 1.4 Contact 5 1.5 General RFP Conditions 6 2. Scope of Services 10 2.1 City Location and Characteristics 10 2.2 Project Background & Description 10 2.3 Relevant Plans, Policies, Programs, or Projects 11 2.4 Scope of Services Tasks 12 3. Proposal Submittal Instructions 14 3.1 Format 14 3.2 Content 14 3.2.1 Cover Letter 14 3.2.2 Firm Profile 14 3.2.3 Organization Chart 15 3.2.4 Bios of Key Staff 15 3.2.5 Relevant Experience and References 15 3.2.6 Project Management Plan 16 3.2.7 Required Forms 16 3.2.8 Fee schedule 16 4. Evaluation and Selection 17 4.1 Review Process 17 5. Contract Expectations 19 5.1 Contract Period 19 5.2 Professional Services Agreement 19 5.3 Standards of Work 19 5.4 Invoicing and Payment 19 6. Sample Professional Services Agreement 20 7. Required Forms 25 7.1 Certification of Qualification 25 7.2 Non-Collusion Affidavit 26
7.3 Compliance with Insurance Requirements 27 7.4 Acknowledgement of Professional Services Agreement 28 7.5 Debarment and Suspension Certification 29
1. Introduction 1.1 Invitation for proposals The City of Baldwin Park is soliciting proposals from qualified firms to provide full plan check, bid support, construction management, inspection and related services for City Project CIP 19-31, Street Improvements of Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project. The purpose of this services contract is to provide the City of Baldwin Park with the best possible construction management, bidding support and inspection services at a level expected by the City’s residents, City Council, City staff, and visitors of the community. The selected Consultant will work closely with Public Work’s staff to ensure the most effective management of CIP 19-31, Street Improvements of Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project. It is the intent of the City to award a contract, in a form approved by the City Attorney, to the selected firm (see Section 6). The City reserves the right to further negotiate the terms and conditions of the contract. The City shall retain the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. This contract will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This contract may not be awarded to the company submitting the proposal with the lowest costs. 1.2 RFP Timeline RFP posted date July 13, 2023 Deadline to submit written questions July 31, 2023 Posting of responses to questions August 3, 2023 Deadline to submit Proposals August 7, 2023 Interviews (if deemed necessary at the City’s discretion) TBD Tentative award October, 2023 1.3 Submittal Procedures All proposals must be submitted in a sealed envelope, addressed to the City Clerk’s office by the deadline: August 7, 2023, at 3:00 pm. Each sealed envelope shall contain one (1) original proposal, two (2) printed copies, one (1) copy of the fee schedule, and one (1) soft copy in PDF format of all files on a USB flash drive. The sealed envelope must be plainly marked on the outside as “Do Not Open - Fee Proposal for Construction Management Services for CIP 19-31, Street Improvements of Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project” with Consultant’s name, address, and his/her license number.
Proposals may be mailed or delivered in person and addressed as follows: City of Baldwin Park City Clerk Office 14403 E. Pacific Avenue Baldwin Park, California 91706 Faxed or e-mailed proposals will not be accepted. Late proposals will not be accepted. The consultant shall be solely responsible for its delivery to the City prior to the date and hour stated above. Any proposals received after the stated date and time due to delay in mail delivery or any other reason will not be considered by the City. Any revisions to the RFP will be issued and distributed as addenda. Upon receipt of proposals, the City may elect to “shortlist” firms. Interviews will only be conducted with the shortlist firms to obtain additional information regarding the proposal if the City determines that additional information is needed to make a selection. The City reserves the right to select a successful Consultant without conducting interviews. The City of Baldwin Park Department of Public Works hereby affirmatively ensures that minority owned business enterprises will be afforded full opportunity to submit and have considered, a proposal in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, handicap, gender, sexual preference, or religion in any consideration leading to the award of contract. The right is reserved by the City of Baldwin Park Department of Public Works to reject any or all submittals, to waive any irregularities or informalities not affected by law, to evaluate the submittals provided, to negotiate further with any and/or all consultants and to award the contract according to the offer which best serves the interests of the City. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP (see Section 3). 1.4 Contact Consultants must seek clarification of any ambiguity, conflict, omission, or other error in this RFP in writing prior to submission of their proposal. If an answer materially affects the RFP, the information will be incorporated into an addendum and distributed to all Consultants. It shall be the Consultant’s sole responsibility to check with the City staff to determine if any addenda have been posted prior to the proposal due date. All inquiries concerning RFP procedures, regulations and technical information must be submitted in writing by the due date shown on the proposal schedule to: RFP Contact: Romany Basilyous, Engineering Manager Email: [email protected] Address: 14403 E. Pacific Avenue, Baldwin Park, CA 91706 Responses to all questions will be posted on the City website. Proposers are specifically directed not to contact any other City personnel for meetings, conferences or technical discussions related to this RFP. Failure to adhere to this policy may be grounds for rejection of proposals. 1.5 General RFP Conditions The following instructions and conditions apply to this RFP: A. Pre-Contractual Expenses The City of Baldwin Park shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
Preparing a proposal in response to this RFP.
Submitting that response to the City of Baldwin Park.
Negotiating with the City of Baldwin Park any matter related to this RFP, proposal, and/or contractual agreement.
Any other expenses incurred by the consultant prior to the date of an executed contract. B. Authority to Withdraw RFP and/or Not Award Contract The City of Baldwin Park reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all responses to this RFP without indicating any reasons for such rejection(s). The release of this RFP does not obligate or compel the City to enter into a contract or agreement. C. Authority to Revise RFP and Request Additional Information The City reserves the rights to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFP during the advertisement period, the City will post addendums to the City website. It is the responsibility of all prospective respondents to check the City website regularly to see whether any addenda or supplemental materials have been issued. Proposal shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their response. The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest. D. ADDITIONAL SERVICES The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services. E. AUTHORIZED SIGNATURES Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. F. AWARD OF QUALIFICATIONS City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. G. COMPLIANCE WITH LAWS All proposal shall comply with current federal, state, and other laws relative thereto. H. CONFLICT OF INTEREST By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. I. DISQUALIFICATION OF PROPOSER If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposal from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposal are called for. Reasonable grounds for believing that any consultant is interested in more than one proposal for the same work will cause the rejection of all proposal for the work in which a consultant is interested. Consultants shall submit as part of their proposal documents the completed Non-Collusion Affidavit. J. EXAMINATION OF DOCUMENTS It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. K. INTERPRETATION OF RFP DOCUMENTS City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFP documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued. L. IRREGULARITIES City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. M. NON-DISCRIMINATION Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. N. NON-EXCLUSIVE Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. O. OFFERS OF MORE THAN ONE PRICE Consultants are NOT allowed to submit more than one fee schedule. P. OWNERSHIP All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposal should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All information contained within the proposal will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. Q. PROFESSIONAL SERVICES AGREEMENT Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
R. NO PUBLIC OPENING/PUBLIC RECORDS ACT Proposal shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposal is not disclosed to other Consultants. Prices and other information concerning the proposal shall not be disclosed until a recommendation for award is made to the awarding authority. S. PUBLIC RECORD All proposal submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law. T. REPRESENTATIONS Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. U. SEVERABILITY If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable. V. SUBCONTRACTOR INFORMATION If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract. W. VALIDITY Proposal must be valid for a period of 90 days from the due date. X. WITHDRAWAL OF Proposal Consultants ’authorized representative may withdraw proposal only by written request received by this RFP contact personal before the Submittal Deadline. Y. BUSINESS LICENSE The selected firm(s) must obtain a City of Baldwin Park Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.
2. Scope of Services 2.1 City Location and Characteristics The City of Baldwin Park is located within the San Gabriel Valley portion of Los Angeles County and it is commonly referred to locally as the “Hub” of San Gabriel Valley area. The City is bounded on the north by the City of Irwindale, on the south by the City of Industry, on the east by the City of West Covina, and on the west by the City of El Monte. The City limits for Baldwin Park encompass a relatively large land area, approximately 6.8 square miles. Baldwin Park is thriving, and engaged community, with some 72,000 residents and naturally draws a high number of visitors to its downtown. Governed by a five-member City Council with members elected at large, Baldwin Park operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through six (6) City departments: Administration, Recreation and Community Services, Finance, Community Development, Police, and Public Works. The City of Baldwin Park Public Works Department consists of two divisions - Engineering and Maintenance. Under the guidance of the Public Works Director, it provides coordinated community enhancement, development services, engineering design and infrastructure maintenance including contract management, construction inspection and oversight. The Public Works Department also manages the City’s Capital Improvement Program budget. This budget consists of projects aimed at improving the City’s public infrastructure such as streets, transportation, street lights, traffic signals, public buildings, sewer and storm drains, park maintenance and facility upgrades. 2.2 Project Background & Description The City is proposing to signalize the currently stop-controlled intersection at Bogart Avenue and Pacific Avenue. The intersection is adjacent to the Pacific Avenue Highway Rail Crossing, herein referred to as the “CROSSING” and identified as USDOT No. 747281C and CPUC No. 101SG-18.71 on milepost 18.71 on the San Gabriel Subdivision. The intersection is also located to the west of the Baldwin Park Metrolink Station located at 3825 Downing Avenue. The purpose of signalizing the intersection is to clear vehicular traffic on or near the crossing during a train approach. Additionally, there has been significant interest in establishing a Quiet Zone within the City of Baldwin Park. The residents of the City, particularly those that live adjacent to the tracks, in numerous occasions, have voiced concerns about the loud sound of the train horn and have expressed a desire to eliminate the sound with the implementing a Quiet Zone. Quiet Zones are sections of the railroad corridor where train crews will not regularly sound their horns. To meet the minimum implementation requirements for a Quiet Zone, the City would need to make improvements to all highway-rail grade (public, private and pedestrian) crossings within a minimum length of one-half mile along the length of railroad right-of-way. The features of the proposed design may improve the overall travel time for trains by reducing the potential for train-automobile and train-pedestrian collisions, thereby increasing safety. It will also help with reducing delays to passenger rail traffic, freight rail traffic, and motor vehicles traveling through crossings. Projected future traffic increases will only cause the existing deficiencies to increase and create more delay or more opportunity for rail, automobile, and pedestrian accidents to occur.
The planned improvements at the at-grade crossings will bring the highway-rail crossing up to current Southern California Regional Rail Authority (SCRRA) Grade Crossing Safety Standards and may include among other improvements, new raised median islands, additional warning devices with gate arms and, improved pavement, curbs, gutters and sidewalks with pedestrian warning devices such as pedestrian gate arms, emergency swing gates, channelization and other enhancements, right-of-way swing gates, signing and striping, and other roadway improvements, and advanced preemption at adjacent intersection of Pacific & Bogart. These facilities will be built to SCRRA standards with slight design deviations due to the existing site conditions and crossing geometry. The City entered into a Construction and Maintenance Agreement with SCRRA on Feb 24th, 2023 for Rail Crossing Improvements at the Pacific Avenue crossing to bring the crossing to current SCRRA standards and to make the crossing Quiet Zone ready. So, the purpose of the Project is two-fold, first the project will construct signalization improvements at the currently stop-controlled intersection at Bogart Avenue and Pacific Avenue and second, improve the highway-rail at-grade crossing at Pacific Avenue. The project will construct traffic signals with interconnection and advance preemption at the intersection of Pacific Avenue & Bogart Avenue, including constructing pedestrian safety improvements, and constructing exit gates. Currently, there are no pedestrian treatments at the crossing. The Project proposes to construct pedestrian safety improvements on the east side of the crossing, which includes the following improvements as approved in the California Public Utilities Commission (CPUC) GO-88B Authorization letter (File Number XREQ XREQ2021020002) dated February 10, 2021:
Six-Foot (6’) wide sidewalks with detectable warning strips on both approaches Additional concrete crossing panels to accommodate the new sidewalk.
One (1) CPUC Standard 9 pedestrian warning device (gate) including emergency swing gates at each sidewalk approach.
Two (2) CPUC Standard 9E vehicular warning device (exit gate) in each vehicular direction Hand railings for pedestrian channelization at each sidewalk approach Pedestrian barricades on the west side of Pacific Ave for both approaches Application of California Manual on Uniform Traffic Control Devices compliant signage and pavement markings In addition to the safety enhancements proposed above, the following improvements will be made to support the safety enhancements and provide a safe and reliable crossing:
Replace two (2) sets of existing concrete crossing panels with ADA compliant concrete crossing panels Ten (10) existing field-side concrete crossing panels will be replaced due to wear and tear from vehicular traffic.
Modification and testing of SCRRA’s signaling equipment, including but not limited to, communications, positive train control (PTC), electrical lines and appurtenances. All railroad flasher, communication, and track systems will be Positive Train Control compliant. 2.3 Relevant Plans, Policies, Programs, or Projects Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
CIP 20-31 Pacific/Bogart Plans
CIP 20-31 Pacific/Bogart Specification
CIP 20-31 Pacific/Bogart Agreement 2.4 Scope of Services Tasks City is seeking a consultant firm for the following services: TASK A: Engineering Plan Check Services Consultant shall assist the City of Baldwin Park’s Engineering Staff with, but not be limited to, providing the following Plan Check services: • Review, comment, and update project’s plans, specifications, and cost estimate. • Establish and implement coordination and communication procedures among all Project participants including utility companies. • Coordinate meetings with City representatives, SCRRA/Metrolink, and other agencies related to the project. TASK B: Bid Support Consultant shall assist the City of Baldwin Park’s Engineering Staff with, but not be limited to, providing the following Bid Support services: • Support the City during bidding process, and participate of the pre-bid meetings. • Attend bid opening and prepare bid results sheet. • Analyze bid responses, support pre-award meetings, and negotiations with selected Contractor. • Check the selected contractor’s references, licenses, and work experience. • Develop a document control system that matches the requirements in Metrolink’s guidelines, where all files can be turned over to the agency upon closeout of the Project. • Prepare staff report for project awarding. • Direct coordination with City, SCRRA/Metrolink staff, and Project Managers. • Review all permits in-place and if needed, obtain additional permits for construction. TASK C: Construction Management and Inspection Services Consultant shall assist the City of Baldwin Park’s Engineering Staff with, but not be limited to, providing the following Construction Management, Contract Administration, and Inspection services: • Schedule and chair a pre-construction meetings with the City, affected Agencies, and Contractor and prepare meeting minutes. • Establish coordination and communication procedures among participants. • Coordination of meetings with City representatives, contractors, SCRRA/Metrolink, and other agencies related to the project. • Coordination of work activities between City contractor and SCRRA contractors. • Assist City contractor with SCRRA/Metrolink Right-of-Entry Process. • Establish and implement procedures for processing and expediting Requests for Information (RFI), Requests for Clarification (RFC), shop drawing submittals, material and equipment sample submittals, contract schedule adjustments, change orders, substitutions and payment requests. • Ensure compliance with all permitting requirements, agency requirements and local regulations. • Ensure all permits and fees are in-place before advancing construction. • Review all submittals per project specification. • Coordinate site mobilization and review traffic control plan. • Review Contract CPM schedule and monitor updates on a weekly basis. • Document management (i.e. shop drawings, Request for Information (RFI), change order, monthly reports, progress payment, memos, meeting minutes, etc.) • Evaluate all contractor claims and coordinate the resolution of conflicts in the plans and/or specifications, contractor-suggested design changes, and design changes necessitated by unforeseen field conditions. • Provide and maintain contract administration and full-time project inspection. • Review submitted invoices by the contractor and recommend payments. • Keep project records and furnishing quality reports. • Prepare comprehensive monthly reports with construction updates; monthly reports will consist of the progress, compliance, issues with their corresponding solutions, submittal log sheets, change order log report, clarification log report, testing log report, photos, etc. • Verify contractor protection of existing survey monuments and their restoration. • Verify materials and construction equipment, street restoration and site improvements. • Prepare daily inspection reports and weekly statements of number of working days. • Log Compliance of Environmental documentation and BMP’s. • Coordinate geotechnical and materials testing. • Monitor contractor’s safety program and performance as required for compliance with Cal/OSHA. • Monitor the maintenance of the Project Record Drawings during construction and the final preparation of “as-built” drawings after project completion. • Prepare final punch-list and verify completion of punch list items by Contractor for final acceptance by City. • Submit final construction management report summarizing the project history, including major problems, claims and recommendations, actions taken for corrective action. • Assist in project closeout and assemble all warranties, guarantees, and operation and maintenance manuals.
3. Proposal Submittal Instructions 3.1 Format All proposals must be submitted in a sealed envelope, addressed to the City Clerk’s office. Each sealed envelope shall contain one (1) original proposal, two (2) printed copies, one (1) copy of the fee schedule, and one (1) soft copy in PDF format of both files on a USB flash drive. The sealed envelope must be plainly marked on the outside as “Do Not Open - Fee Proposal for Construction Management Services for CIP 19-31, Street Improvements of Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project” with Consultant’s name, address, and his/her license number. 3.2 Content All proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. All proposals should include the sections as described in greater detail below. Do not include marketing brochures or other promotional material not connected with this RFP. 3.2.1 Cover Letter All proposals must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned proposal is grounds for rejection. The cover letter should include: • Brief introduction of the firm (or team of firms); • Contact information for the person authorized to enter into an agreement with the City; • Contact information for the contract manager that will serve as the day-to-day contact with the City. For this proposal, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness. • Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addendums that were issued for this RFP. 3.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any sub-consultants. Information should include, but is not limited to the following information: • Official name, address, email, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. • Federal Employer I.D. Number. • Indication whether firm is totally or partially owned by another business organization (parent company) or individual. • Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services. • Any failures or refusals to complete a contract, and explanation. 3.2.3 Organization Chart Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this proposal for the prime consultant and all sub consultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications. It is the City s requirement to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the proposal) or sub-consultants without prior written approval by the City. 3.2.4 Bios of Key Staff Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all sub consultants. The bios should indicate key relevant experience on similar projects, their areas of expertise, degrees, and any relevant professional licenses and certifications. 3.2.5 Relevant Experience and References Proposers shall highlight their experience providing similar services for other municipal clients. References for at least three (3) similar projects within the last five (5) years is required. Please include the following information, at a minimum for other similar projects: Name of contracting agency and department • Description of project or services provided • Year started and completed (if relevant) • Key Personnel Assigned • Name, email, and phone number for agency project manager • Contract Value
3.2.6 Project Management Plan In this section, proposers should detail their approach for this project, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control. 3.2.7 Required Forms Consultant shall review, acknowledge and submit the following forms: • Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Baldwin Park in connection with this RFP. (See section 7.1) • Non-Collusion Affidavit. Consultant is required to sign and submit the NonCollusion Affidavit. (See section 7.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 7.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 7.4) 3.2.8 Fee schedule Fee schedule shall be submitted as a separate file, labeled “Fee Schedule” and indicate the firm’s name. The fee schedule shall detail hourly rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant, and sub-consultants as appropriate. Proposer must also state if rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12-month period. Fee schedule shall detail any other direct costs, intended to be charged to the City (e.g., travel, equipment, printing/materials). No mark ups will be allowed for direct or miscellaneous costs and sub-consultant work, however, an appropriate number of hours for sub-consultant oversight will be allowed.
4. Evaluation and Selection 4.1 Review Process The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award, if one is made. Following the review of RFPs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include non-city personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers. The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposals. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements. 4.2 Evaluation Criteria All proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Baldwin Park will use the following criteria in its evaluation of the proposals, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows. Approach and Methods (40%): • Demonstration of the team’s ability to be responsive to the City’s needs and provide a high level of customer service. • Evidence of the team’s ability to successfully deliver project tasks and deliverables, within the identified project budget and minimize cost overruns. • Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management plan. • Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. Relevant Experience & Expertise (40%): • The consultant team’s ability to dedicate a strong contract manager, knowledge with the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project. • Recent experience providing similar services for other jurisdictions. • Recent experience providing similar services for at-grade highway railroad crossing including advanced preemption on Class I or Commuter Rail. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements, including SCRRA standards. • The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Administration (20%): • Billing rates and ability to comply with billing requirements. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.
5. Contract Expectations 5.1 Contract Period The City anticipates the contract term would begin in October 2023. 5.2 Professional Services Agreement The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 5.3 Standards of Work In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense. 5.4 Invoicing and Payment Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task. Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals. Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:
Contract Amount Total Prior Contract Billings Contract Work Performed this Period Total Contract Amount Performed To Date Contract Percent Complete Total Amount Remaining for the Contract
6. Sample Professional Services Agreement CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this XX day of Month, Year by and between the City of Baldwin Park, ("City"), and Consultant Name (“Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.” Duration of Scope of Services may be extended on a month-to-month basis, but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth at a not-to-exceed compensation amount of $____________________________. 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it’s agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non-owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker’s Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker’s Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants’ insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers’ Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers’ Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City’s ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re-use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “16” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City’s behalf as Project Manager. (A) CONSULTANT Name Address Phone# (B) City of Baldwin Park Att.: Name 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City’s Designated Representative identified in Paragraph “21” of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: , Mayor Dated: CONSULTANT: Name By: Printed Name: Title: Dated:
7. Required Forms 7.1 Certification of Qualification RFP #: _________ The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposals (RFP). 1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposals, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP. 3. Proposer has carefully reviewed this proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them. 4. It is understood and agreed that the City reserves the right to accept or reject any or all Proposals and to waive any informality or irregularity in any proposal received by the City. 5. The proposal response includes all of the commentary, figures and data required by the Request for Proposals. 6. The proposal shall be valid for 90 days from the date of submittal. 7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued: Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ Addendum: _____________________________ 8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal. Signature of Authorized Representative: _______________________________ Printed Name and Title: ____________________________________________
7.2 Non-Collusion Affidavit RFP #: _________ The undersigned declares states and certifies that: City of Baldwin Park 1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation. 2. This proposal is genuine and not collusive or sham. 3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP. 4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the fee schedule price or to fix any overhead, profit or cost element of the fee schedule price or to secure any advantage against the City of Baldwin Park or of anyone interested in the proposed contract. 5. All statements contained in the proposal and related documents are true. 6. I have not directly or indirectly submitted the fee schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal. 7. I have not entered into any arrangement or agreement with any City of Baldwin Park public officer in connection with this proposal. 8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________
7.3 Compliance with Insurance Requirements RFP #: _________ The selected consultant will be expected to comply with the City's insurance requirements contained within this RFP. The undersigned declares states and certifies that: 1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications. 2. If selected, proposer agrees to accept all conditions and requirements as contained therein. Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________
7.4 Acknowledgement of Professional Services Agreement RFP #: _________ City of Baldwin Park The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement. 1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement. 2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________ Signature of Authorized Representative: ____________________________________________ Printed Name and Title: ____________________________________________
7.5 Debarment and Suspension Certification This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). Copies of the regulations are available from local offices of the U.S. Small Business Administration. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON THE SECOND PAGE) (1) The prospective consultant certifies to the best of its knowledge and belief that it and its principals: (a) Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default. (e) Have been registered and have an active status on sam.gov (2) Where the prospective consultant is unable to certify to any of the statements in this certification, such prospective consultant shall attach an explanation to this proposal. Business Name Date By Name and Title of Authorized Representative Signature of Authorized Representative
INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If is is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is submitted for assistance in obtaining a copy of those regulations (13 CFR Part 145). 6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the ineligibility of its principals. Each participant may, but is not required to, check the Non-procurement List. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
Attachment A - Consultant Cost Proposal
Task Order Estimate - Hourly Breakdown
Consultant/Subconsultant: Contract No.: CIP 19-31
Total Hours = 1,385 Task Order No.: 0
Total Costs = $293,090.85 Task Order Title: Amendment No.: 0 Larry Shaw Phil Hodges Ricky Kissel Jana Nakamura Robert Williams Matt Britten Blake Loftus Randall Bird
Principal In
Charge
Contract
Manager/
Construction
Manager
RE/ Inspector
Document
Control/
Administration
Technical
Expert
Technical
Expert Inspector Signals
Item WBS Cost -Code Task Description $290.00 $197.76 $215.27 $144.20 $247.20 $267.80 $161.71 $260.00 1 Task A Engineering Plan Check Services
1.1 4 4 2 4 4 18 $3,874.56
1.2 2 2 4 $826.06
1.3 2 2 4 $826.06
Subtotals (Hours) = N/A 0 8 8 0 0 2 4 4 26 $5,526.68
2 Task B Bid Support
2.1 16 16 32 $6,608.48
2.2 10 5 15 $3,053.95
2.3 Analyze Bid Responses/Support Pre-award mtgs and negotiations 16 16 32 $6,608.48
2.4 Check Contractors references, licenses, and experiece 4 4 $791.04
2.5 0 4 4 $576.80
2.6 2 16 18 $3,839.84
2.7 4 4 8 $1,652.12
2.8 4 4 8 $1,652.12
2.9 4 4 8 $1,652.12
Subtotals (Hours) = N/A 0 60 65 4 0 0 0 0 129 $26,434.95 3 Task C Construction Management and Inspection
Services
3.1 8 8 2 18 $3,592.64
3.2 6 6 $1,186.56
3.3 12 0 52 15 79 $18,382.04
3.4 75 75 $14,832.00
3.5 450 450 100 24 1,024 $208,274.50
3.6 0 0 0 $0.00
3.7 0 0 0 $0.00
3.8 0 0 0 $0.00
3.9 16 16 32 $6,608.48
3.10 $8,253.00 0 $8,253.00
Subtotals (Hours) = N/A 12 555 526 2 15 0 108 24 1,234 $261,129.22 Total (Hours) 12 623 599 6 15 2 100 28 1,385
Subtotals (Costs) = $8,253.00 $3,480.00 $109,756.80 $113,232.02 $865.20 $3,708.00 $535.60 $17,464.68 $5,200.00 1,385 $293,090.85 *Rates guaranteed through the end of project Totals = 1,685 $293,090.85 ** Full time inspection based on 6 month duration, 4x/week based on 7.5 month duration Total
Hours
RP
Totals ODCs
Review Plans
Establish Communication between stakeholders
Coordinate Meetings
Total ODCs for this task
Prebid Meetings/General Bid Preparation
Attend Pre-bid/Prepare Bid Results Sheet
Set Up Doc Control System
Prepare Staff Report for Awarding
General Stakeholder Coordination
Review Permits
Schedule and Chair Pre-construction meetings
Assist Contractor with MetroLink ROE Process
General Project Coordination
SCRRA Coordination
Provide Full Time Project Inspection**
General Contract Management (Included in 3.5)
Furnish Quality Reports (Included in 3.5)
Prepare Monthly Reports (Included in 3.5)
Prepare Final CM Report
Obtain Outstanding Permits
RailPros
Construction Management Services for CIP 19-31 Improvements at Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project
Baldwin Park CM Cost Proposal Rev. 1 Page 1 of 1
Consultant Services Agreement Page 1 of 6
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 20 day of September, 2023 by and between the City of Baldwin Park, ("City"), and RailPros Rail Engineers (“Consultant").
In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.” Duration of Scope of Services may be extended on a month-to-month basis, but shall not exceed the total compensation.
2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth at a not-to-exceed compensation amount of $293,090.85 set forth per the proposal attached to and incorporated into this Agreement as Exhibit “B”.
3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices.
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution.
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein.
8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to
Consultant Services Agreement Page 2 of 6
such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California.
9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it’s agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees.
10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non-owned automobiles with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City.
(D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide:
(1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker’s Compensation);
(2) The coverage provided shall be primary (with the exception of Professional Liability and Worker’s Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers,
Consultant Services Agreement Page 3 of 6
agents or employees shall be in excess of Consultants’ insurance and not contributed with it.
(3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective.
(F) With respect to Workers’ Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers’ Compensation Insurance endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City’s ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re-use by City shall be at the sole risk of City and without liability to Consultant.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service.
14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest.
15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice.
17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “16” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to
Consultant Services Agreement Page 4 of 6
and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns.
21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties.
22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City’s behalf as Project Manager.
(A) CONSULTANT
Name
Address
Phone#
(B) City of Baldwin Park
Att.: Name
14403 East Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011 ex. 460
23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City’s Designated Representative identified in Paragraph “21” of this Agreement.
Consultant Services Agreement Page 5 of 6
IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written.
CITY OF BALDWIN PARK
By:
Emmanuel J. Estrada, Mayor
Dated:
CONSULTANT: RailPros Rail Engineers, Inc.
By:
Printed Name:
Title:
Dated:
EXHIBIT A
SCOPE OF SERVICES
DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION 14403 E. Pacific Avenue Baldwin Park, CA, 91706 Construction Management Services for CIP 19-31 Improvements at Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project
REQUEST FOR PROPOSALS
CITY OF BALDWIN PARK
FOR
Proposals Due: August 7, 2023
Table of Contents 1. Introduction 4 1.1 Invitation for proposals 4 1.2 RFP Timeline 4 1.3 Submittal Procedures 4 1.4 Contact 5 1.5 General RFP Conditions 6 2. Scope of Services 10 2.1 City Location and Characteristics 10 2.2 Project Background & Description 10 2.3 Relevant Plans, Policies, Programs, or Projects 11 2.4 Scope of Services Tasks 12 3. Proposal Submittal Instructions 14 3.1 Format 14 3.2 Content 14 3.2.1 Cover Letter 14 3.2.2 Firm Profile 14 3.2.3 Organization Chart 15 3.2.4 Bios of Key Staff 15 3.2.5 Relevant Experience and References 15 3.2.6 Project Management Plan 16 3.2.7 Required Forms 16 3.2.8 Fee schedule 16 4. Evaluation and Selection 17 4.1 Review Process 17 5. Contract Expectations 19 5.1 Contract Period 19 5.2 Professional Services Agreement 19 5.3 Standards of Work 19 5.4 Invoicing and Payment 19 6. Sample Professional Services Agreement 20 7. Required Forms 25 7.1 Certification of Qualification 25 7.2 Non-Collusion Affidavit 26
7.3 Compliance with Insurance Requirements 27 7.4 Acknowledgement of Professional Services Agreement 28 7.5 Debarment and Suspension Certification 29
1. Introduction 1.1 Invitation for proposals The City of Baldwin Park is soliciting proposals from qualified firms to provide full plan check, bid support, construction management, inspection and related services for City Project CIP 19-31, Street Improvements of Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project. The purpose of this services contract is to provide the City of Baldwin Park with the best possible construction management, bidding support and inspection services at a level expected by the City’s residents, City Council, City staff, and visitors of the community. The selected Consultant will work closely with Public Work’s staff to ensure the most effective management of CIP 19-31, Street Improvements of Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project. It is the intent of the City to award a contract, in a form approved by the City Attorney, to the selected firm (see Section 6). The City reserves the right to further negotiate the terms and conditions of the contract. The City shall retain the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. This contract will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This contract may not be awarded to the company submitting the proposal with the lowest costs. 1.2 RFP Timeline RFP posted date July 13, 2023 Deadline to submit written questions July 31, 2023 Posting of responses to questions August 3, 2023 Deadline to submit Proposals August 7, 2023 Interviews (if deemed necessary at the City’s discretion) TBD Tentative award October, 2023 1.3 Submittal Procedures All proposals must be submitted in a sealed envelope, addressed to the City Clerk’s office by the deadline: August 7, 2023, at 3:00 pm. Each sealed envelope shall contain one (1) original proposal, two (2) printed copies, one (1) copy of the fee schedule, and one (1) soft copy in PDF format of all files on a USB flash drive. The sealed envelope must be plainly marked on the outside as “Do Not Open - Fee Proposal for Construction Management Services for CIP 19-31, Street Improvements of Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project” with Consultant’s name, address, and his/her license number.
Proposals may be mailed or delivered in person and addressed as follows: City of Baldwin Park City Clerk Office 14403 E. Pacific Avenue Baldwin Park, California 91706 Faxed or e-mailed proposals will not be accepted. Late proposals will not be accepted. The consultant shall be solely responsible for its delivery to the City prior to the date and hour stated above. Any proposals received after the stated date and time due to delay in mail delivery or any other reason will not be considered by the City. Any revisions to the RFP will be issued and distributed as addenda. Upon receipt of proposals, the City may elect to “shortlist” firms. Interviews will only be conducted with the shortlist firms to obtain additional information regarding the proposal if the City determines that additional information is needed to make a selection. The City reserves the right to select a successful Consultant without conducting interviews. The City of Baldwin Park Department of Public Works hereby affirmatively ensures that minority owned business enterprises will be afforded full opportunity to submit and have considered, a proposal in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, handicap, gender, sexual preference, or religion in any consideration leading to the award of contract. The right is reserved by the City of Baldwin Park Department of Public Works to reject any or all submittals, to waive any irregularities or informalities not affected by law, to evaluate the submittals provided, to negotiate further with any and/or all consultants and to award the contract according to the offer which best serves the interests of the City. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP (see Section 3). 1.4 Contact Consultants must seek clarification of any ambiguity, conflict, omission, or other error in this RFP in writing prior to submission of their proposal. If an answer materially affects the RFP, the information will be incorporated into an addendum and distributed to all Consultants. It shall be the Consultant’s sole responsibility to check with the City staff to determine if any addenda have been posted prior to the proposal due date. All inquiries concerning RFP procedures, regulations and technical information must be submitted in writing by the due date shown on the proposal schedule to: RFP Contact: Romany Basilyous, Engineering Manager Email: [email protected] Address: 14403 E. Pacific Avenue, Baldwin Park, CA 91706 Responses to all questions will be posted on the City website. Proposers are specifically directed not to contact any other City personnel for meetings, conferences or technical discussions related to this RFP. Failure to adhere to this policy may be grounds for rejection of proposals. 1.5 General RFP Conditions The following instructions and conditions apply to this RFP: A. Pre-Contractual Expenses The City of Baldwin Park shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
Preparing a proposal in response to this RFP.
Submitting that response to the City of Baldwin Park.
Negotiating with the City of Baldwin Park any matter related to this RFP, proposal, and/or contractual agreement.
Any other expenses incurred by the consultant prior to the date of an executed contract. B. Authority to Withdraw RFP and/or Not Award Contract The City of Baldwin Park reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all responses to this RFP without indicating any reasons for such rejection(s). The release of this RFP does not obligate or compel the City to enter into a contract or agreement. C. Authority to Revise RFP and Request Additional Information The City reserves the rights to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFP during the advertisement period, the City will post addendums to the City website. It is the responsibility of all prospective respondents to check the City website regularly to see whether any addenda or supplemental materials have been issued. Proposal shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their response. The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest. D. ADDITIONAL SERVICES The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services. E. AUTHORIZED SIGNATURES Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. F. AWARD OF QUALIFICATIONS City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. G. COMPLIANCE WITH LAWS All proposal shall comply with current federal, state, and other laws relative thereto. H. CONFLICT OF INTEREST By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. I. DISQUALIFICATION OF PROPOSER If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposal from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposal are called for. Reasonable grounds for believing that any consultant is interested in more than one proposal for the same work will cause the rejection of all proposal for the work in which a consultant is interested. Consultants shall submit as part of their proposal documents the completed Non-Collusion Affidavit. J. EXAMINATION OF DOCUMENTS It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. K. INTERPRETATION OF RFP DOCUMENTS City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFP documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued. L. IRREGULARITIES City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. M. NON-DISCRIMINATION Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition. N. NON-EXCLUSIVE Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms. O. OFFERS OF MORE THAN ONE PRICE Consultants are NOT allowed to submit more than one fee schedule. P. OWNERSHIP All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposal should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All information contained within the proposal will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. Q. PROFESSIONAL SERVICES AGREEMENT Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
R. NO PUBLIC OPENING/PUBLIC RECORDS ACT Proposal shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposal is not disclosed to other Consultants. Prices and other information concerning the proposal shall not be disclosed until a recommendation for award is made to the awarding authority. S. PUBLIC RECORD All proposal submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law. T. REPRESENTATIONS Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. U. SEVERABILITY If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable. V. SUBCONTRACTOR INFORMATION If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract. W. VALIDITY Proposal must be valid for a period of 90 days from the due date. X. WITHDRAWAL OF Proposal Consultants ’authorized representative may withdraw proposal only by written request received by this RFP contact personal before the Submittal Deadline. Y. BUSINESS LICENSE The selected firm(s) must obtain a City of Baldwin Park Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.
2. Scope of Services 2.1 City Location and Characteristics The City of Baldwin Park is located within the San Gabriel Valley portion of Los Angeles County and it is commonly referred to locally as the “Hub” of San Gabriel Valley area. The City is bounded on the north by the City of Irwindale, on the south by the City of Industry, on the east by the City of West Covina, and on the west by the City of El Monte. The City limits for Baldwin Park encompass a relatively large land area, approximately 6.8 square miles. Baldwin Park is thriving, and engaged community, with some 72,000 residents and naturally draws a high number of visitors to its downtown. Governed by a five-member City Council with members elected at large, Baldwin Park operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through six (6) City departments: Administration, Recreation and Community Services, Finance, Community Development, Police, and Public Works. The City of Baldwin Park Public Works Department consists of two divisions - Engineering and Maintenance. Under the guidance of the Public Works Director, it provides coordinated community enhancement, development services, engineering design and infrastructure maintenance including contract management, construction inspection and oversight. The Public Works Department also manages the City’s Capital Improvement Program budget. This budget consists of projects aimed at improving the City’s public infrastructure such as streets, transportation, street lights, traffic signals, public buildings, sewer and storm drains, park maintenance and facility upgrades. 2.2 Project Background & Description The City is proposing to signalize the currently stop-controlled intersection at Bogart Avenue and Pacific Avenue. The intersection is adjacent to the Pacific Avenue Highway Rail Crossing, herein referred to as the “CROSSING” and identified as USDOT No. 747281C and CPUC No. 101SG-18.71 on milepost 18.71 on the San Gabriel Subdivision. The intersection is also located to the west of the Baldwin Park Metrolink Station located at 3825 Downing Avenue. The purpose of signalizing the intersection is to clear vehicular traffic on or near the crossing during a train approach. Additionally, there has been significant interest in establishing a Quiet Zone within the City of Baldwin Park. The residents of the City, particularly those that live adjacent to the tracks, in numerous occasions, have voiced concerns about the loud sound of the train horn and have expressed a desire to eliminate the sound with the implementing a Quiet Zone. Quiet Zones are sections of the railroad corridor where train crews will not regularly sound their horns. To meet the minimum implementation requirements for a Quiet Zone, the City would need to make improvements to all highway-rail grade (public, private and pedestrian) crossings within a minimum length of one-half mile along the length of railroad right-of-way. The features of the proposed design may improve the overall travel time for trains by reducing the potential for train-automobile and train-pedestrian collisions, thereby increasing safety. It will also help with reducing delays to passenger rail traffic, freight rail traffic, and motor vehicles traveling through crossings. Projected future traffic increases will only cause the existing deficiencies to increase and create more delay or more opportunity for rail, automobile, and pedestrian accidents to occur.
The planned improvements at the at-grade crossings will bring the highway-rail crossing up to current Southern California Regional Rail Authority (SCRRA) Grade Crossing Safety Standards and may include among other improvements, new raised median islands, additional warning devices with gate arms and, improved pavement, curbs, gutters and sidewalks with pedestrian warning devices such as pedestrian gate arms, emergency swing gates, channelization and other enhancements, right-of-way swing gates, signing and striping, and other roadway improvements, and advanced preemption at adjacent intersection of Pacific & Bogart. These facilities will be built to SCRRA standards with slight design deviations due to the existing site conditions and crossing geometry. The City entered into a Construction and Maintenance Agreement with SCRRA on Feb 24th, 2023 for Rail Crossing Improvements at the Pacific Avenue crossing to bring the crossing to current SCRRA standards and to make the crossing Quiet Zone ready. So, the purpose of the Project is two-fold, first the project will construct signalization improvements at the currently stop-controlled intersection at Bogart Avenue and Pacific Avenue and second, improve the highway-rail at-grade crossing at Pacific Avenue. The project will construct traffic signals with interconnection and advance preemption at the intersection of Pacific Avenue & Bogart Avenue, including constructing pedestrian safety improvements, and constructing exit gates. Currently, there are no pedestrian treatments at the crossing. The Project proposes to construct pedestrian safety improvements on the east side of the crossing, which includes the following improvements as approved in the California Public Utilities Commission (CPUC) GO-88B Authorization letter (File Number XREQ XREQ2021020002) dated February 10, 2021:
Six-Foot (6’) wide sidewalks with detectable warning strips on both approaches Additional concrete crossing panels to accommodate the new sidewalk.
One (1) CPUC Standard 9 pedestrian warning device (gate) including emergency swing gates at each sidewalk approach.
Two (2) CPUC Standard 9E vehicular warning device (exit gate) in each vehicular direction Hand railings for pedestrian channelization at each sidewalk approach Pedestrian barricades on the west side of Pacific Ave for both approaches Application of California Manual on Uniform Traffic Control Devices compliant signage and pavement markings In addition to the safety enhancements proposed above, the following improvements will be made to support the safety enhancements and provide a safe and reliable crossing:
Replace two (2) sets of existing concrete crossing panels with ADA compliant concrete crossing panels Ten (10) existing field-side concrete crossing panels will be replaced due to wear and tear from vehicular traffic.
Modification and testing of SCRRA’s signaling equipment, including but not limited to, communications, positive train control (PTC), electrical lines and appurtenances. All railroad flasher, communication, and track systems will be Positive Train Control compliant. 2.3 Relevant Plans, Policies, Programs, or Projects Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
CIP 20-31 Pacific/Bogart Plans
CIP 20-31 Pacific/Bogart Specification
CIP 20-31 Pacific/Bogart Agreement 2.4 Scope of Services Tasks City is seeking a consultant firm for the following services: TASK A: Engineering Plan Check Services Consultant shall assist the City of Baldwin Park’s Engineering Staff with, but not be limited to, providing the following Plan Check services: • Review, comment, and update project’s plans, specifications, and cost estimate. • Establish and implement coordination and communication procedures among all Project participants including utility companies. • Coordinate meetings with City representatives, SCRRA/Metrolink, and other agencies related to the project. TASK B: Bid Support Consultant shall assist the City of Baldwin Park’s Engineering Staff with, but not be limited to, providing the following Bid Support services: • Support the City during bidding process, and participate of the pre-bid meetings. • Attend bid opening and prepare bid results sheet. • Analyze bid responses, support pre-award meetings, and negotiations with selected Contractor. • Check the selected contractor’s references, licenses, and work experience. • Develop a document control system that matches the requirements in Metrolink’s guidelines, where all files can be turned over to the agency upon closeout of the Project. • Prepare staff report for project awarding. • Direct coordination with City, SCRRA/Metrolink staff, and Project Managers. • Review all permits in-place and if needed, obtain additional permits for construction. TASK C: Construction Management and Inspection Services Consultant shall assist the City of Baldwin Park’s Engineering Staff with, but not be limited to, providing the following Construction Management, Contract Administration, and Inspection services: • Schedule and chair a pre-construction meetings with the City, affected Agencies, and Contractor and prepare meeting minutes. • Establish coordination and communication procedures among participants. • Coordination of meetings with City representatives, contractors, SCRRA/Metrolink, and other agencies related to the project. • Coordination of work activities between City contractor and SCRRA contractors. • Assist City contractor with SCRRA/Metrolink Right-of-Entry Process. • Establish and implement procedures for processing and expediting Requests for Information (RFI), Requests for Clarification (RFC), shop drawing submittals, material and equipment sample submittals, contract schedule adjustments, change orders, substitutions and payment requests. • Ensure compliance with all permitting requirements, agency requirements and local regulations. • Ensure all permits and fees are in-place before advancing construction. • Review all submittals per project specification. • Coordinate site mobilization and review traffic control plan. • Review Contract CPM schedule and monitor updates on a weekly basis. • Document management (i.e. shop drawings, Request for Information (RFI), change order, monthly reports, progress payment, memos, meeting minutes, etc.) • Evaluate all contractor claims and coordinate the resolution of conflicts in the plans and/or specifications, contractor-suggested design changes, and design changes necessitated by unforeseen field conditions. • Provide and maintain contract administration and full-time project inspection. • Review submitted invoices by the contractor and recommend payments. • Keep project records and furnishing quality reports. • Prepare comprehensive monthly reports with construction updates; monthly reports will consist of the progress, compliance, issues with their corresponding solutions, submittal log sheets, change order log report, clarification log report, testing log report, photos, etc. • Verify contractor protection of existing survey monuments and their restoration. • Verify materials and construction equipment, street restoration and site improvements. • Prepare daily inspection reports and weekly statements of number of working days. • Log Compliance of Environmental documentation and BMP’s. • Coordinate geotechnical and materials testing. • Monitor contractor’s safety program and performance as required for compliance with Cal/OSHA. • Monitor the maintenance of the Project Record Drawings during construction and the final preparation of “as-built” drawings after project completion. • Prepare final punch-list and verify completion of punch list items by Contractor for final acceptance by City. • Submit final construction management report summarizing the project history, including major problems, claims and recommendations, actions taken for corrective action. • Assist in project closeout and assemble all warranties, guarantees, and operation and maintenance manuals.
3. Proposal Submittal Instructions 3.1 Format All proposals must be submitted in a sealed envelope, addressed to the City Clerk’s office. Each sealed envelope shall contain one (1) original proposal, two (2) printed copies, one (1) copy of the fee schedule, and one (1) soft copy in PDF format of both files on a USB flash drive. The sealed envelope must be plainly marked on the outside as “Do Not Open - Fee Proposal for Construction Management Services for CIP 19-31, Street Improvements of Pacific Avenue and Bogart Avenue Traffic Signal and Rail Crossing Safety Project” with Consultant’s name, address, and his/her license number. 3.2 Content All proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. All proposals should include the sections as described in greater detail below. Do not include marketing brochures or other promotional material not connected with this RFP. 3.2.1 Cover Letter All proposals must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned proposal is grounds for rejection. The cover letter should include: • Brief introduction of the firm (or team of firms); • Contact information for the person authorized to enter into an agreement with the City; • Contact information for the contract manager that will serve as the day-to-day contact with the City. For this proposal, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness. • Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addendums that were issued for this RFP. 3.2.2 Firm Profile Proposers should provide a brief profile of the prime consultant and any sub-consultants. Information should include, but is not limited to the following information: • Official name, address, email, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. • Federal Employer I.D. Number. • Indication whether firm is totally or partially owned by another business organization (parent company) or individual. • Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services. • Any failures or refusals to complete a contract, and explanation. 3.2.3 Organization Chart Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this proposal for the prime consultant and all sub consultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications. It is the City s requirement to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the proposal) or sub-consultants without prior written approval by the City. 3.2.4 Bios of Key Staff Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all sub consultants. The bios should indicate key relevant experience on similar projects, their areas of expertise, degrees, and any relevant professional licenses and certifications. 3.2.5 Relevant Experience and References Proposers shall highlight their experience providing similar services for other municipal clients. References for at least three (3) similar projects within the last five (5) years is required. Please include the following information, at a minimum for other similar projects: Name of contracting agency and department • Description of project or services provided • Year started and completed (if relevant) • Key Personnel Assigned • Name, email, and phone number for agency project manager • Contract Value
3.2.6 Project Management Plan In this section, proposers should detail their approach for this project, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control. 3.2.7 Required Forms Consultant shall review, acknowledge and submit the following forms: • Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Baldwin Park in connection with this RFP. (See section 7.1) • Non-Collusion Affidavit. Consultant is required to sign and submit the NonCollusion Affidavit. (See section 7.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 7.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 7.4) 3.2.8 Fee schedule Fee schedule shall be submitted as a separate file, labeled “Fee Schedule” and indicate the firm’s name. The fee schedule shall detail hourly rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant, and sub-consultants as appropriate. Proposer must also state if rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12-month period. Fee schedule shall detail any other direct costs, intended to be charged to the City (e.g., travel, equipment, printing/materials). No mark ups will be allowed for direct or miscellaneous costs and sub-consultant work, however, an appropriate number of hours for sub-consultant oversight will be allowed.
4. Evaluation and Selection 4.1 Review Process The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award, if one is made. Following the review of RFPs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include non-city personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers. The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposals. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements. 4.2 Evaluation Criteria All proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Baldwin Park will use the following criteria in its evaluation of the proposals, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows. Approach and Methods (40%): • Demonstration of the team’s ability to be responsive to the City’s needs and provide a high level of customer service. • Evidence of the team’s ability to successfully deliver project tasks and deliverables, within the identified project budget and minimize cost overruns. • Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management plan. • Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. Relevant Experience & Expertise (40%): • The consultant team’s ability to dedicate a strong contract manager, knowledge with the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project. • Recent experience providing similar services for other jurisdictions. • Recent experience providing similar services for at-grade highway railroad crossing including advanced preemption on Class I or Commuter Rail. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements, including SCRRA standards. • The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community. Administration (20%): • Billing rates and ability to comply with billing requirements. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.
5. Contract Expectations 5.1 Contract Period The City anticipates the contract term would begin in October 2023. 5.2 Professional Services Agreement The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement. 5.3 Standards of Work In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense. 5.4 Invoicing and Payment Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task. Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals. Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:
Contract Amount Total Prior Contract Billings Contract Work Performed this Period Total Contract Amount Performed To Date Contract Percent Complete Total Amount Remaining for the Contract
6. Sample Professional Services Agreement CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this XX day of Month, Year by and between the City of Baldwin Park, ("City"), and Consultant Name (“Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.” Duration of Scope of Services may be extended on a month-to-month basis, but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth at a not-to-exceed compensation amount of $____________________________. 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it’s agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non-owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker’s Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker’s Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants’ insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers’ Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers’ Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City’s ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re-use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “16” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City’s behalf as Project Manager. (A) CONSULTANT Name Address Phone# (B) City of Baldwin Park Att.: Name 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City’s Designated Representative identified in Paragraph “21” of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: , Mayor Dated: CONSULTANT: Name By: Printed Name: Title: Dated: