CITY COUNCIL
SPECIAL MEETING
Agenda
November 01, 2023, 6:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unles s certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meetin g. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activ ity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or catego rically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS
OPEN SESSION/STUDY SESSION
RECESS CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956
Case: Rukli, Inc vs City of Baldwin Park Case No. 22STCV28634
Case: K8 Investor Holding, LLC Case No. 2:23-CV-02428-SVW(PVCx) vs City of Baldwin Park
Case: Diane Nina Rendon Case No. 21STCV13045 vs City of Baldwin Park
Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju
2. Conference with Labor Negotiator
Pursuant to California Government Code, Section 54957.6
Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager
Employee
Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA)
Service Employee International Union (SEIU)
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e- mail at [email protected]. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR
34.102.104 ADA TITLE II)
CITY COUNCIL
REGULAR MEETING
Agenda
November 01, 2023, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.
Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.
How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:
In Person
Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online
Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.
Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.
Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a
private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Plaque recognition to Mr. Jack and Mrs. Tessie Weber for being crowned the 2023 Senior Citizen King and Queen presented by Manuel Carrillo Jr., Director of Recreation & Community Services
Presentation – Welcome and Introduce Staff
• Albert Trinh, Accounting Manager
• Anina Siddiqui, Housing Specialist
• Barbara Jimenez, Human Resources Technician
PUBLIC COMMUNICATIONS
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.
1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
2. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Finance Authority Board, Housing Authority Board, BP Charitable Relief Foundation, Special City Council and Regular City Council Meetings held from October 18, 2023.
3. Approve Change Orders for Stance Construction and the Authorize Additional Work by San Gabriel Valley Water Company as Part of City Project CIP No. 22-040 – Calino Avenue Improvements
It is recommended that the City Council:
1. Authorize and approve the additional work for the proposal from Stance Construction Company in the amount of $40,703.78 to add 265 linear feet of 8” sewer line; and,
2. Authorize and approve payment for the change order from Stance Construction Company in a not -to-exceed amount of $34,410.97 for incurred costs on rental equipment and insurance during the project suspension period; and,
3. Approve added work for the proposal in the form of a deposit in a not -to-exceed amount of $65,000.00 from the San Gabriel Valley Water Company for relocation of an existing domestic water line; and,
4. Authorize the Director of Finance to appropriate $45,000.00 from Fund No. 275 and to make the necessary budget adjustments; and,
5. Authorize the Director of Public Works to execute contract change orders for the additional work and suspended project incurred fees with Stance Construction Company using approved project contingency and appropriations.
4. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 21-190 Foster Avenue and Pedestrian Rail Crossing Drainage Improvements
It is recommended that the City Council
1. Accept the construction improvements by CWS Systems, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 21 -190 – Foster Avenue and Pedestrian Rail Crossing Drainage Improvements; and,
2. Authorize the release of retention funds in the amount of $57,545.56 to CWS. Systems, Inc. upon the expiration of 35-day notice period.
5. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 19-41 San Gabriel River Commuter Bikeway Trail Project It is recommended that the City Council
1. Accept the construction improvements by All American Asphalt Company and authorize the recordation of a Notice of Completion for City Project No. CIP 19 -41 - San Gabriel River Commuter Bikeway Trail Project; and
2. Authorize the release of retention funds in the amount of $53,089.63 to All American Asphalt Company upon the expiration of 35-day notice period.
6. Approval of The Wall That Heals Exhibit
It is recommended that the City Council:
1. Approve The Wall That Heals Exhibit at Morgan Park; and
2. Authorize the Director of Recreation & Community Services to execute all necessary documents associated with the exhibit; and
3. Authorize the Director of Finance to appropriate $36,0000 from the Public Art Fee fund #236 and make necessary budget amendment.
7. Consideration to Reallocate American Rescue Plan Act Funding for the Senior Free Meals Program
It is recommended that the City Council:
1. Authorize the Director of Finance to reallocate American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24 -25 until funds are exhausted; and
2. Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.
8. Authorization to Award a Professional Service Agreement to David Volz Design Landscape Architects Inc. for Design Services to Develop the New Maine Avenue Mini Park Project It is recommended that the City Council:
1. Award a Professional Service Agreement to David Volz Design Landscape Architects Inc., for design services to develop the new Maine Avenue Mini Park Project; and
2. Authorize the Mayor to execute the Agreement; and
3. Authorize Director of Recreation & Community Services to execute any other associated documents needed for the project; and
4. Authorize the Director of Finance to appropriate funds included in the proposed FY 2023- 24 CIP, create a CIP number and make necessary adjustments to the budget.
9. Approval of Letter of Authorization to Allow the San Gabriel Valley Council of Governments (SGVCOG) to Apply for Round Two of the Local Assistance Grant Program from CalRecycle
It is recommended that the City Council authorize the Mayor to sign a Letter of Authorization (LOA) to provide to the SGVCOG to submit a regional application for the Round Two 1383 Local Assistance Grant Program. This will enable both reducing the administ rative burden on the City and streamlining implementation of the Regional Food Recovery Program.
PUBLIC HEARING
10. Resolution No. 2023-035 “A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.” Staff recommends that the City Council:
1. Waive further reading, read by title only and adopt Resolution No. 2023 -035 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.”
2. Subsequently, set a date of December 6, 2023, to hold a Public Hearing to consider ordering the vacation of the alley.
REPORTS OF OFFICERS
11. 5-Year Capital Improvement Program (CIP) Proposed Budget for Fiscal Year 2023-24 to 2027-28
Staff recommends that City Council:
1. Approve the 5-year proposed City of Baldwin Park Capital Improvement Program (CIP) from July 1, 2023, to June 30, 2028; and,
2. Approve the CIP funding schedule for Fiscal Year 2023-24 in the amount of $56,693,487 for community improvements and infrastructure enhancement projects; and authorize the Director of Finance to make the necessary appropriations and budget adjustments, and
3. Approve the operational revenue and expenditures adjustments for Fiscal Year 2023 -24 and authorize the Director of Finance to make the necessary appropriations, budget adjustments and transfers; and,
4. Authorize the Director of Finance to create and assign project numbers and account numbers as necessary.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada seeks consensus from Council to:
• Have a discussion regarding time limits for permitted Street Vendors.
ADJOURNMENT
CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104
ADA TITLE II)
STAFF REPORT
ITEM NO. _____1_____
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: November 1, 2023
SUBJECT: City of Baldwin Park’s Warrants and Demands
SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.
RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
FISCAL IMPACT
The payroll for the last period was $549,420.05 and the attached General Warrants Register was $957,948.39 for a total amount of $1,507,368.44.
BACKGROUND
The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department he ad or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:
1. The last payroll of the City of Baldwin Park consists of check numbers 202137 to 202152 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 43088 to 43369 for the period October 1, 2023 through October 14, 2023 inclusive; these are presented and hereby ratified in the amount of $549,420.05.
2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $332,713.30 and checks from 243273 to 243470 in the amount of $625,235.09 for the period of October 10, 2023 to October 23, 2023, inclusive; in the total amount of $957,948.39 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.
LEGAL REVIEW
Not Applicable
ATTACHMENTS
1. Check Register
Amount
243297 10/12/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL-9/1/2023 100-30-370-51101-00000 70.00$ 243297 10/12/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL-9/5/2023 100-30-370-51101-00000 65.00$ 243296 10/12/2023 CONCENTRA HEALTH SERVICES, INC PHYSICAL EXAM FOR MAHYAVANSHI, NIRAJ 100-10-150-51101-11122 121.00$ 243296 10/12/2023 CONCENTRA HEALTH SERVICES, INC PHYSICAL EXAM FOR RECREATION LEADER 100-10-150-51101-11122 379.00$ 243296 10/12/2023 CONCENTRA HEALTH SERVICES, INC PHYSICALS EXAM-1 CLASS II MAINTENANCE 100-10-150-51101-11122 121.00$ 243294 10/12/2023 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES AT COMMUNITY CENTER 100-60-610-53100-00000 392.49$ 243294 10/12/2023 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES AT COMMUNITY CENTER 100-60-610-53100-00000 90.41$ 243295 10/12/2023 CITY OF RANCHO CUCAMONGA REGIS FEE 10/19-DISABILITY INCLUSION-SANDRA LEYVA 100-60-660-53350-00000 25.00$ 243294 10/12/2023 CINTAS FIRST AID & SAFETY FIRST AID & SAFETY -CITY HALL 403-10-160-51101-00000 348.72$ 243294 10/12/2023 CINTAS FIRST AID & SAFETY LEASE OF AED UNITS@CITY FACILITIES 8/31-9/18/23 100-60-610-53100-00000 419.65$ 243294 10/12/2023 CINTAS FIRST AID & SAFETY LEASE OF AED UNITS AT CITY FACILITIES 8/31-9/18/23 403-10-160-51101-11350 1,267.88$ 243292 10/12/2023 CHICAS GRAPHICS AND DESIGN PURCHASE BANNERS-DIA DE LOS MUERTOS EVENT 100-60-680-53100-00000 211.68$ 243292 10/12/2023 CHICAS GRAPHICS AND DESIGN TROPHIES FOR YOUNG SPORT STARS BASKETBALL TEAM 501-60-000-22326-00000 1,318.59$ 243293 10/12/2023 CHRISTOPHER SAENZ ARPA REIM-SUMMER CAMP REGIS 7/3-8/11/23 275-60-734-53370-16077 504.00$ 243291 10/12/2023 CELIDA DIAZ GARIBALDO REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243292 10/12/2023 CHICAS GRAPHICS AND DESIGN STREET MARKET - NO PARKING SIGNS 246-50-550-53100-16101 330.75$ 243292 10/12/2023 CHICAS GRAPHICS AND DESIGN PVC SIGNS FOR THE WELLNESS AND NATURE WALK - WCNP 251-50-571-53100-00000 248.06$ 243290 10/12/2023 CARLOS VALLE CITYWIDE JANITORIAL SRVC-CITY FACILITIES SEP2023 245-60-620-53371-15882 1,300.00$ 243290 10/12/2023 CARLOS VALLE CITYWIDE JANITORIAL SRVC-CITY FACILITIES SEP2023 252-60-620-53371-00000 6,898.00$ 243290 10/12/2023 CARLOS VALLE REMAINING BALANCE-SUMMER CONCERT-JANITORIAL SRVC 230-60-610-51100-16144 200.00$ 243288 10/12/2023 CACEO CACEO MEMBERSHIP 2024- MELISSA GALCERAN 100-40-460-53330-00000 100.00$ 243289 10/12/2023 CALIFORNIA PEACE OFFICER'S ASSOCIATION TRAINING COURSE FOR SGT JOHNNY PATINO 100-30-310-53200-00000 95.00$ 243290 10/12/2023 CARLOS VALLE CITYWIDE JANITORIAL SRVC-CITY FACILITIES SEP2023 100-60-620-53371-00000 5,200.00$ 243288 10/12/2023 CACEO CACEO MEMBERSHIP KHALIL ABBANY 100-40-460-53330-00000 100.00$ 243288 10/12/2023 CACEO CACEO MEMBERSHIP 2024- JESSICA CORNEJO 100-40-460-53330-00000 100.00$ 243288 10/12/2023 CACEO CACEO MEMBERSHIP 2024- CARLOS ORDONEZ 100-40-460-53330-00000 100.00$ 243284 10/12/2023 BLANCA MAHE REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243286 10/12/2023 BOB BARKER COMPANY, INC SUPPLIES FOR INMATES 100-30-380-53100-00000 66.87$ 243287 10/12/2023 BPC PRINT SERVICES INC OUSIDE PRINTING 401-10-141-53320-11502 1,892.70$ 243282 10/12/2023 BILL WRIGHT'S PAINT SPECIALIZED SPRAY PAINT 245-50-570-53100-15040 469.11$ 243283 10/12/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC MAINTENANCE&REPAIR TO UNIT 56 9/21/2023 402-50-591-53371-00000 732.19$ 243283 10/12/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC MAINTENANCE&REPAIR TO UNIT 40, 9/25/2023 402-50-591-53371-00000 457.19$ 243280 10/12/2023 AZUSA WHOLESALE PLUMBING SUPPLY, INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 161.99$ 243280 10/12/2023 AZUSA WHOLESALE PLUMBING SUPPLY, INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 830.26$ 243281 10/12/2023 BESA PURCHASE OF PINK PATCH TSHIRTS 501-30-000-21500-00000 1,237.69$ 243278 10/12/2023 AMERICAN PAPER PLASTIC SERVICES REISSUE CHECK FOR TRASH CONTAINER LINERS 245-50-581-53100-15510 1,375.92$ 243279 10/12/2023 ARMANDO FUNES REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 20.00$ 243280 10/12/2023 AZUSA WHOLESALE PLUMBING SUPPLY, INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 668.27$ 243277 10/12/2023 ALL STATE POLICE EQUIPMENT BODY ARMOR FOR DET ISRAEL RODAS 100-30-360-53100-00000 1,103.75$ 243277 10/12/2023 ALL STATE POLICE EQUIPMENT EQUIPMENT FOR DET. ISRAEL RODAS 100-30-360-53100-00000 227.70$ 243277 10/12/2023 ALL STATE POLICE EQUIPMENT EQUIPMENT FOR DET.SUMMER ANAYA 100-30-360-53100-00000 564.32$ 243275 10/12/2023 ACRYLATEX COATINGS AND RECYCLING INC PAINT AND OTHER SUPPLIES USED FOR 245-50-570-53100-15040 330.75$ 243276 10/12/2023 AGRISERVE PEST CONTROL INC GOPHER CONTROL@BARNES PARK 9/11/23 240-50-560-51101-00000 185.00$ 243276 10/12/2023 AGRISERVE PEST CONTROL INC WEED CONTROL@MORGAN,HILDA,SHYRE,CITY HALL 9/18/23 240-50-560-51101-00000 680.00$ 243273 10/11/2023 FOOD 4 LESS FOOD FOR FREE SENIOR MEAL-MONTH#16 FY23/24 275-60-713-53100-16075 16,209.90$ 243274 10/12/2023 ACCESS CONTROL SECURITY INC. CITY HALL-8/26,27&09/02/2023-SECURITY SRVC 501-60-000-22328-00000 1,320.00$ 243275 10/12/2023 ACRYLATEX COATINGS AND RECYCLING INC PAINT AND OTHER SUPPLIES USED FOR 245-50-570-53100-15040 585.43$ Check Register
City of Baldwin Park By (None)
Payment Dates 10/10/2023 - 10/23/2023
Payment Number Payment Date Vendor Name Description (Item) Account Number 1035 10/20/2023 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 6,209.84$ 1035 10/20/2023 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,259.40$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 15.41$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 32.98$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 114.13$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 97.51$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 82.65$ 243321 10/12/2023 HOME DEPOT CR_MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 (115.02)$ 243321 10/12/2023 HOME DEPOT CR_MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 (59.63)$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 (214.88)$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 197.35$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 140.72$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 307.60$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 41.13$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 53.66$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 18.87$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 17.57$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 292.45$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 61.56$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 (0.58)$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 27.45$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 74.35$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 17.62$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 50.00$ 243321 10/12/2023 HOME DEPOT CR_MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 (0.57)$ 243319 10/12/2023 HELEN H HERNANDEZ MATERIAL&SUPPLIES FOR DOWNTOWN STR MARKET 100-60-680-53100-00000 339.77$ 243320 10/12/2023 HLR MEDIA, LLC NOTICE 7/20/2023 AGP 23-01 , Z23-01 100-40-440-53330-00000 274.00$ 243320 10/12/2023 HLR MEDIA, LLC PLANNING COMMISSION MEETING 501-40-000-22335-00000 225.76$ 243317 10/12/2023 GREG RUVOLO FENCING AT THE AMATEUR BOXING COMPETITION 9/24/23 501-60-000-22328-00000 300.00$ 243318 10/12/2023 GUARDIAN ALLIANCE TECHNOLOGIES, INC. ONLINE SCREENING FOR PD APPLICANTS 100-30-310-51100-00000 220.00$ 243319 10/12/2023 HELEN H HERNANDEZ MATERIAL&SUPPLIES FOR DOWNTOWN STR MARKET 100-60-610-53100-16101 14.24$ 243315 10/12/2023 GRACIELA TORRES REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243316 10/12/2023 GREENSHINE NEW ENERGY LLC SOLAR LIGHTING SYSTEM FOR CNG STATION 244-50-510-51101-15507 19,917.73$ 243317 10/12/2023 GREG RUVOLO CLEAN OUT WASTE TANK FROM POLICE RV ON 8/25/23 402-50-591-51101-00000 140.00$ 243312 10/12/2023 GABRIELA HOLGUIN ARPA BASIC REIM PROGRAM FOR WEEKS#4-WEEK#9 275-60-734-53370-16077 609.00$ 243313 10/12/2023 GLECY CUSTODIA REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243314 10/12/2023 GRACIELA BANUELOS REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243309 10/12/2023 EZEQUIEL CONTRERAS TAE KWON DO CLASSES-9/5-9/28/2023--INSTRUCTOR 501-60-000-22328-00000 939.25$ 243310 10/12/2023 FRONTIER COMMUNICATIONS ANNUAL TELELEPHONE USAGE LOCAL CALLS SEP.2023 401-10-141-53403-11506 1,539.80$ 243311 10/12/2023 FUN EXPRESS, LLC MATERIAL&SUPPLIES FOR SENIOR PROM 100-60-630-53100-00000 827.88$ 243306 10/12/2023 EVAN BROOKS ASSOCIATES, INC CNG STATION-MEETING,DISCUSSION 6/1-8/31/2023 244-50-520-58100-15507 150.00$ 243307 10/12/2023 EVANGELINA NAVARRO REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 20.00$ 243308 10/12/2023 EWING IRRIGATION, INC. MATERIALS AND SUPPLIES - IRIGATION PARTS 251-50-562-53100-00000 556.09$ 243303 10/12/2023 ENTERPRISE FM TRUST TOLL CHARGES-POLICE UNIT 3139,1054,7792 &3150 100-30-310-53100-00000 86.55$ 243304 10/12/2023 ESTHER SANCHEZ REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243305 10/12/2023 ESTHER SOLIS REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243300 10/12/2023 DEPARTMENT OF JUSTICE FINGERPRINT POLICE APPLICANTS 100-30-310-51100-00000 347.00$ 243301 10/12/2023 ECO CAR SPA CAR WASH FOR POLICE VEHICLES FOR AUGUST 2023 402-50-591-51101-00000 146.00$ 243302 10/12/2023 ELISA G. TRUE REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243297 10/12/2023 COVINA NICE CLEANERS INMATE UNIFORMS AND BEDDING S FOR WEEK 9/30/2023 100-30-370-51101-00000 70.00$ 243298 10/12/2023 CYNTHIA SAENZ POLYGRAPH FOR POLICE APPLICANTS 100-30-310-51100-00000 1,200.00$ 243299 10/12/2023 DATALINK NETWORKS, INC. BARRACUDA RENEWAL 401-10-140-53379-00000 4,620.00$ 243297 10/12/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL-9/22/2023 100-30-370-51101-00000 70.00$ 243297 10/12/2023 COVINA NICE CLEANERS INMATE UNIFORMS AND BEDDING S FOR WEEK 9/27/2023 100-30-370-51101-00000 65.00$ 243297 10/12/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL-9/12/2023 100-30-370-51101-00000 65.00$ 243297 10/12/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL-9/15/2023 100-30-370-51101-00000 70.00$ 243297 10/12/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL-9/19/2023 100-30-370-51101-00000 65.00$ 243297 10/12/2023 COVINA NICE CLEANERS CLEANING SRVC FOR JAIL-9/8/2023 100-30-370-51101-00000 70.00$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243350 10/12/2023 NICHOLS LUMBER & HARDWARE MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 1,584.46$ 243350 10/12/2023 NICHOLS LUMBER & HARDWARE SUPPLIES-BASiC PROGRAM&COMMUNITY CENTER 100-60-610-53100-00000 24.20$ 243350 10/12/2023 NICHOLS LUMBER & HARDWARE SUPPLIES-BASiC PROGRAM&COMMUNITY CENTER 100-60-650-53100-00000 4.40$ 243348 10/12/2023 MIRNA ESCOBEDO REIM-BASiC GEDDES ELEM REGIS 8/17-8/18/2023 275-60-734-53370-16077 47.00$ 243349 10/12/2023 NANCY M. FORNISS REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243350 10/12/2023 NICHOLS LUMBER & HARDWARE MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 1,584.46$ 243346 10/12/2023 MICHAEL KELLY TELEPHONE USAGE FOR INMATES IN JAIL 100-30-380-53100-00000 200.00$ 243347 10/12/2023 MILAGROS P. GOMEZ REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243348 10/12/2023 MIRNA ESCOBEDO ARPA BASIC REIM-SUMMER CAMP REGIS 7/3-8/11/23 275-60-734-53370-16077 175.00$ 243344 10/12/2023 MAXIMO DE MATTA REPAIR@WALNUT CREEK+REPLACE@BARNES 9/11/23 100-60-620-53371-00000 1,472.50$ 243344 10/12/2023 MAXIMO DE MATTA REPAIR@WALNUT CREEK+REPLACE@BARNES 9/11/23 252-60-620-53371-00000 1,472.50$ 243345 10/12/2023 MERCEDES BELTRAN REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243342 10/12/2023 M3 SERVICES LABOR TO DEMOLISH, REMOVE, HAUL AWAY CONCRETE 9/27 100-60-620-53371-00000 2,000.00$ 243342 10/12/2023 M3 SERVICES LABOR TO DEMOLISH, REMOVE AND HAUL AWAY CONCRETE 252-60-620-53371-00000 2,000.00$ 243343 10/12/2023 MARTHA REGINA ROA REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243339 10/12/2023 LIFTOFF LLC OFFICE 365 G1 3 LICENSES 401-10-140-51100-00000 60.00$ 243340 10/12/2023 LOLITA C. APOYON REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243341 10/12/2023 LOS ANGELES COUNTY PUBLIC WORKS BARNES PARK PLAN CHECK SERVICES & ENGINEERING WORK 258-50-520-58100-55001 3,272.38$ 243336 10/12/2023 JUST REWARDS GIFT CARDS FOR EMPLOYEE TRANSPORTATION PROGRAM 231-50-540-53120-00000 111.50$ 243337 10/12/2023 JWA URBAN CONSULTANTS INC TEMPORARY PROFESSIONAL SERVICES AUG/SEP.2023 100-40-440-51101-00000 4,785.00$ 243338 10/12/2023 LABSOURCE INC GLOVES FOR JAIL 100-30-380-53100-00000 287.88$ 243333 10/12/2023 JOSEFINA SIORDIA REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 20.00$ 243334 10/12/2023 JUAN RUVALCABA REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243335 10/12/2023 JULIETA HERNANDEZ REFUND OF RENTAL DEPOSIT-SENIOR CENTER 9/30/23 501-60-000-22333-00000 245.00$ 243330 10/12/2023 JMDIAZ, INC. PROFESSIONAL PROJECT MANAGEMENT SERVICES AUG. 2023 100-10-110-51101-11404 4,000.00$ 243331 10/12/2023 JOAN GASCA REIM FOR HOTEL RESERVATION & CAR RENTAL 9/25-29/23 100-30-310-53200-00000 1,482.20$ 243332 10/12/2023 JORGE G. HERNANDEZ REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 20.00$ 243329 10/12/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS@CITY FACILITIES 9/28/2023 100-60-620-53371-00000 150.00$ 243329 10/12/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS@CITY FACILITIES 9/28/2023 100-60-620-53371-00000 1,046.68$ 243329 10/12/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS@CITY FACILITIES 9/28/2023 100-60-620-53371-00000 1,755.84$ 243326 10/12/2023 INTERSTATE BATTERIES BATTERIES FOR POLICE VEHICLES 402-50-591-53100-00000 500.91$ 243327 10/12/2023 IRMA GARCIA REIM FOR DRY CLEANING SESRVICE FOR SENIOR PROM 100-60-630-51101-00000 50.00$ 243328 10/12/2023 JAIME VALLES REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243325 10/12/2023 INDUSTRIAL CLEANING SYSTEMS REPAIR OF PRESSURE WASHER THAT MAINTAINS BUS SHLTR 245-50-581-53371-15510 399.17$ 243325 10/12/2023 INDUSTRIAL CLEANING SYSTEMS REPAIR OF PRESSURE WASHER THAT MAINTAINS BUS SHLTR 245-50-581-53100-15510 118.04$ 243326 10/12/2023 INTERSTATE BATTERIES BATTERIES FOR CITY VEHICLES 402-50-590-53100-00000 500.91$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 12.43$ 243324 10/12/2023 HOSE-MAN INC PURCHASE OF HOSES OF THE STREET SWEEPER UNIT 5098 246-50-552-53100-15005 35.21$ 243324 10/12/2023 HOSE-MAN INC HOSES FOR THE GRAFFITI TRUCK 245-50-570-53100-14885 27.81$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 78.30$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 36.72$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 21.69$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 14.23$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 65.49$ 243321 10/12/2023 HOME DEPOT CR_MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 (40.22)$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 248.47$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 51.19$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 11.77$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 56.25$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 78.80$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 14.84$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 57.07$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 238.84$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 65.21$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 16.14$ 243321 10/12/2023 HOME DEPOT MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 24.58$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243380 10/12/2023 SO CAL SANITATION RENTAL-FENCE&BARRICADES-DOWNTOWN STR MRKT 8/9-9/15 100-60-610-53391-16101 2,026.97$ 243381 10/12/2023 SOCORRO O. VILLAGOMEZ REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243382 10/12/2023 STEPHEN TANG REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 20.00$ 243379 10/12/2023 SMART & FINAL MATERIAL&SUPPLIES-SENIOR CENTER 100-60-630-53100-00000 121.21$ 243379 10/12/2023 SMART & FINAL MATERIALS & SUPPLIES PURCHASE FOR HALLOWEEN EVENT 501-60-000-22328-00000 149.62$ 243379 10/12/2023 SMART & FINAL MATERIAL&SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 85.94$ 243379 10/12/2023 SMART & FINAL MATERIAL&SUPPLIES FOR CITY COUNCIL 100-25-299-53100-11405 150.82$ 243379 10/12/2023 SMART & FINAL SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 19.87$ 243379 10/12/2023 SMART & FINAL MATERIAL&SUPPLIES-SENIOR CENTER 100-60-630-53100-00000 23.63$ 243378 10/12/2023 SHARON GRACE SANCHEZ INSTRUCTOR-YOGA CLASSES 9/11-9/25/2023 501-60-000-22328-00000 140.00$ 243379 10/12/2023 SMART & FINAL MATERIAL&SUPPLIES FOR SENIOR CENTER IN 10/2023 100-60-630-53100-00000 235.87$ 243379 10/12/2023 SMART & FINAL MATERIAL&SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 63.15$ 243376 10/12/2023 SECURITAS TECHNOLOGY CORPORATION SEP2023-MAINTENANCE&MONITORING-CITY HALL 100-60-620-53371-00000 3,831.38$ 243377 10/12/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL CHEMICALS@MORGAN PARK POOL 100-60-620-53100-00000 172.63$ 243377 10/12/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL CHEMICALS@MORGAN PARK POOL 252-60-620-53100-00000 172.63$ 243373 10/12/2023 SAN GABRIEL VALLEY COMMERCE AND CITIES CONSORTIUMANNUAL RENEWAL OF LOCAL GOVERNMENT MEMBERSHIP 100-40-405-53330-00000 7,875.00$ 243374 10/12/2023 SANTANA RUIZ REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243375 10/12/2023 SCHINDLER ELEVATOR CORPORATION MAINTENANCE-ELEVATORS@CITY HALL 6/1-8/31/23 245-60-620-53371-15882 6,534.77$ 243370 10/12/2023 ROSANNA MEJIA HAWAIIAN DANCE CLASSES-8/21-10/2/23-INSTRUCTOR 501-60-000-22328-00000 491.40$ 243371 10/12/2023 RUFINO FERNANDEZ REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243372 10/12/2023 SAN GABRIEL VALLEY CITY MANAGERS' ASSOCIATION MEMBERSHIP DUES FOR CEO ENRIQUE C. 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COLLEGE PHYSICAL FITNESS 100-30-310-53200-00000 25.00$ 243365 10/12/2023 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES 245-50-581-50119-15510 165.00$ 243365 10/12/2023 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES 255-50-581-50119-15510 60.00$ 243366 10/12/2023 RIGHT OF WAY INC TRAFFIC CONTROL SERVICES THROUGH AUG2023 254-50-550-51101-16101 1,225.00$ 243363 10/12/2023 RAQUEL A. 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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243402 10/12/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 210.17$ 243402 10/12/2023 WALTERS WHOLESALE ELECTRIC CO. PURCHASE FLASHLIGHT,ELECTRICAL TESTER 251-50-550-53100-00000 367.44$ 243402 10/12/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIAL&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 452.81$ 243402 10/12/2023 WALTERS WHOLESALE ELECTRIC CO. 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C. INC INSTRUCTOR-WRESTLING CLASSES 9/6-9/28/2023 501-60-000-22328-00000 1,027.00$ 243395 10/12/2023 TYLER TECHNOLOGIES INC SERVER MIGRATION SERVICES SEP. 2023 401-10-140-51101-00000 1,250.00$ 243396 10/12/2023 ULTIMATE ATTRACTIONS LLC RENTAL-INFLATABLE JUMPERS-DOWNTOWN STR MRKT 7/6/23 100-60-610-51100-16101 360.50$ 243392 10/12/2023 T-MOBILE FOR IPADS/IPHONES SERVICES SEP. 2023 ACC#991160023 100-40-450-53403-00000 118.93$ 243392 10/12/2023 T-MOBILE FOR IPADS/IPHONES SERVICES SEP. 2023 ACC#991160023 100-40-460-53403-00000 252.74$ 243393 10/12/2023 TRI-SIGNAL INC. 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WEBER REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 20.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/11/2023 252-60-620-53371-00000 50.00$ 243388 10/12/2023 TERRA REALTY ADVISORS INC REAL ESTATE ADVISORY 200-40-405-51100-00000 934.16$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/11/2023 252-60-620-53371-00000 45.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/11/2023 252-60-620-53371-00000 108.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/6/2023 252-60-620-53371-00000 204.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/6/2023 252-60-620-53371-00000 147.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/7/2023 252-60-620-53371-00000 75.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/5/2023 100-60-620-53371-00000 132.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/6/2023 100-60-620-53371-00000 75.26$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/6/2023 252-60-620-53371-00000 1.74$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/5/2023 100-60-620-53371-00000 90.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/5/2023 100-60-620-53371-00000 62.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/5/2023 100-60-620-53371-00000 93.00$ 243386 10/12/2023 TERESA NUESCA REIM-REGISTRATION 9/20/23-MEXICAN INDEPENDENCE 275-60-726-53370-16074 10.00$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 8/2/2023 100-60-620-53371-00000 119.48$ 243387 10/12/2023 TERMINIX EXTERMINATOR SRVC@CITY FACILITIES 9/5/2023 100-60-620-53371-00000 59.00$ 243383 10/12/2023 STERICYCLE, INC. 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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243414 10/17/2023 BMO BANK N.A. NETFLIX FEE@ARC 8/29-9/28/2023 100-60-680-53330-00000 3.87$ 243414 10/17/2023 BMO BANK N.A. NETFLIX FEE@TEEN CENTER 8/29-9/28/2023 100-60-660-53330-00000 3.87$ 243414 10/17/2023 BMO BANK N.A. NETFLIX FEE@BARNES PARK 8/29-9/28/2023 100-60-670-53330-15100 3.87$ 243414 10/17/2023 BMO BANK N.A. PRINTING SRVC-DIA DE LOS MUERTOS POSTCARDS 100-60-680-53320-00000 100.74$ 243414 10/17/2023 BMO BANK N.A. DROPBOX SUBSCRIPTION-BP NOW LIVE-SEP2023 100-60-610-53330-00000 11.99$ 243414 10/17/2023 BMO BANK N.A. PRINTING SERVICES FOR SENIOR PROM FLYERS 100-60-630-51101-00000 218.95$ 243414 10/17/2023 BMO BANK N.A. NETFLIX FEE@SENIOR CENTER 8/29-9/28/2023 100-60-630-53330-00000 3.88$ 243414 10/17/2023 BMO BANK N.A. MATERIAL&SUPPLIES-COMMUNITY CENTER WEIGHT ROOM 100-60-610-53100-16130 159.81$ 243414 10/17/2023 BMO BANK N.A. EVENT SANCTION-BOXING SHOW 9/24/2023 100-60-610-53100-16130 330.00$ 243414 10/17/2023 BMO BANK N.A. SG VALLEY NEW SUBSCRIPTION-MANUEL CARRILLO 100-60-610-53330-00000 26.00$ 243413 10/17/2023 BMO BANK N.A. LENOVO THINKPAD 401-10-140-53390-00000 980.70$ 243414 10/17/2023 BMO BANK N.A. PLANNER RE-FILL&STORAGE FOR CALENDAR 100-60-600-53100-00000 88.20$ 243414 10/17/2023 BMO BANK N.A. CUSTOM FRAME FOR CERTIFICATE 100-60-610-53100-00000 158.78$ 243413 10/17/2023 BMO BANK N.A. PRIME BUSINESS MEMBERSHIP 401-10-140-53330-00000 197.35$ 243413 10/17/2023 BMO BANK N.A. SOUTHERN CHAPTER FULL MEMBER FY23/24 401-10-140-53330-00000 130.00$ 243413 10/17/2023 BMO BANK N.A. TELPAL CORDED PHONE 401-10-140-53390-00000 26.45$ 243413 10/17/2023 BMO BANK N.A. DUO ESSENTIALS 8/23-9/23/2023 100-25-299-53370-17050 210.00$ 243413 10/17/2023 BMO BANK N.A. ICLOUD 50 GIG 401-10-140-53330-00000 0.99$ 243413 10/17/2023 BMO BANK N.A. 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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243433 10/19/2023 FUN EXPRESS, LLC SUPPIES FOR THE HALLOWEEN EVENT AT THE C.C. 501-60-000-22328-00000 116.62$ 243433 10/19/2023 FUN EXPRESS, LLC SUPPLIES FOR VET AT THE PARK EVENT ON 10/22/23 501-60-000-22328-00000 124.98$ 243430 10/19/2023 DISC DOGS IN SOUTHERN CALIFORNIA DISC DOG SHOW FOR THE VET@PARK EVENT@10/22/23 501-60-000-22328-00000 1,800.00$ 243431 10/19/2023 DURHAM SCHOOL SERVICES TRANSPORT TO RAGING WATERS/SUMMER DAY CAMP 8/2/23 275-60-737-51101-16071 1,080.66$ 243432 10/19/2023 ECHOTECH SERVICES, INC. CIP23-004 HIGH EFFICIENCY TOILET AND SHOWER 275-50-755-58100-55026 2,130.00$ 243427 10/19/2023 CALIFORNIA CONSULTING, INC. GRANT WRITING SERVICES-SEP 2023 100-25-299-51100-17000 4,500.00$ 243428 10/19/2023 CARMEN PINALES ARPA REIM-REGISTRATION-SWIMMING-7/10-7/20&7/24-8/7 275-60-734-53370-16070 188.00$ 243429 10/19/2023 CHICAS GRAPHICS AND DESIGN FULL COLOR BANNERS AND SIGNS FOR THE 5K RUN 100-60-610-51101-16146 533.61$ 243425 10/19/2023 A-TECH SYSTEMS INC OCT, NOV, DEC 2023 FIRE ALARM MONITORING - ARC/CH 245-60-620-53371-15882 90.00$ 243426 10/19/2023 BOWMAN INFRASTRUCTURE ENGINEERS LTD SAN GABRIEL GREENWAY SOIL MGMT REPORT IN AUG2023 245-50-520-58100-15093 732.50$ 243427 10/19/2023 CALIFORNIA CONSULTING, INC. 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SECTRAN SERVICE FOR OCT 2023 100-25-299-53370-12404 434.22$ 243454 10/19/2023 SAN GABRIEL VALLEY WATER COMPANY WATER-CITY BUILDINGS-8/30-10/2/2023 100-60-620-53402-00000 670.07$ 243454 10/19/2023 SAN GABRIEL VALLEY WATER COMPANY WATER-CITY PARKS-8/30-10/2/2023 252-60-620-53402-00000 8,966.48$ 243454 10/19/2023 SAN GABRIEL VALLEY WATER COMPANY WATER-SERENITY HOMES-8/30-10/2/23-ACT#13061302402 275-60-710-53370-66023 1,136.56$ 243453 10/19/2023 RED WING BRANDS OF AMERICA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES 251-50-551-50119-00000 90.00$
AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0007877 10/19/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 22,200.17$ DFT0007878 10/19/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 31,677.21$ Grand Total: 957,948.39$
DFT0007864 10/19/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 896.55$ DFT0007875 10/19/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 78,665.99$ DFT0007876 10/19/2023 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 6,625.14$ DFT0007861 10/19/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 51.54$ DFT0007862 10/19/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 3,500.00$ DFT0007863 10/19/2023 MASSMUTUAL MASS MUTUAL CITY PAID 100-00-000-21257-00000 2,625.00$ DFT0007858 10/19/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 115.50$ DFT0007859 10/19/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 125.19$ DFT0007860 10/19/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 18.81$ DFT0007836 10/19/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 692.55$ DFT0007837 10/19/2023 AMERICAN FIDELITY ASSURANCE COMPANY FSA - AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,075.80$ DFT0007857 10/20/2023 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 3,061.36$ DFT0007833 10/19/2023 MASSMUTUAL EMPOWER 100-00-000-21213-00000 12,827.00$ DFT0007834 10/19/2023 MASSMUTUAL EMPOWER RETIREMENT 100-00-000-21213-00000 3,296.39$ DFT0007835 10/19/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 1,492.00$ DFT0007830 10/17/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 79.06$ DFT0007831 10/17/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 10.42$ DFT0007832 10/17/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 36.76$ DFT0007725 10/12/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 17,453.68$ DFT0007748 10/12/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 (737.12)$ DFT0007750 10/12/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 (1,272.75)$ DFT0007722 10/12/2023 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 31,240.12$ DFT0007723 10/12/2023 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 720.08$ DFT0007724 10/12/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 26,816.81$ DFT0007698 10/12/2023 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 10,370.99$ DFT0007699 10/12/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 10,106.99$ DFT0007721 10/12/2023 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 21,950.62$
STAFF REPORT
ITEM NO. _____2_____
TO: Honorable Mayor and Members of the City Council
FROM: Shirley Quinones, Chief Deputy City Clerk
Krystal Roman, Administrative Clerk II/Deputy City Clerk DATE: November 1, 2023
SUBJECT: Meeting Minutes
SUMMARY
The City Council held the following meetings on October 18, 2023: Finance Authority Board Meeting, Housing Authority Board Meeting, Baldwin Park Charitable Relief Foundation Meeting, Special City Council Meeting and Regular City Council Meeting.
RECOMMENDATION
It is recommended that the City Council approve the following meeting minutes of the Finance Authority Board, Housing Authority Board, BP Charitable Relief Foundation, Special City Council and Regular City Council Meetings held from October 18, 2023.
FISCAL IMPACT
There is no fiscal impact associated with this item.
LEGAL REVIEW
This report does not require legal review.
ATTACHMENTS
1. Meeting Minutes of October 18, 2023
City Council Special Meeting Minutes
CITY COUNCIL
SPECIAL MEETING
Minutes
October 18, 2023, 5:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 5:08 p.m. by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Alejandra Avila (present)
Council Member Jean M. Ayala (present)
Council Member Daniel Damian (absent)
Mayor Pro Tem Monica Garcia (arrived at 5:36 p.m.)
Mayor Emmanuel J. Estrada (present)
PUBLIC COMMUNICATIONS
Mayor Estrada opened public communications at approximately 5:08 p.m. Seeing no one wishing to speak, Mayor Estrada closed public communications.
OPEN SESSION/STUDY SESSION
Nick Baldwin, City Planner, Julie Cooper and Ashleigh Kanat -Economic & Planning Systems, Inc. Presented on Inclusionary Housing Feasibility Study Update
Romany Basilyous, City Engineer, Enrique C. Zaldivar, Chief Executive Officer and Sam Gutierrez, Director of Public Works Presented on Preferential Parking Districts
RECESS CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956
Case: Rukli, Inc vs City of Baldwin Park Case No. 22STCV28634
Case: K8 Investor Holding, LLC Case No. 2:23-CV-02428-SVW(PVCx) vs City of Baldwin Park
No reportable action.
City Council Special Meeting Minutes
2. Conference with Labor Negotiator
Pursuant to California Government Code, Section 54957.6
Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager
Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA)
Baldwin Park Classified Management Employees
Association (CMEA)
Baldwin Park Police Management Employees Association
(PMEA)
Baldwin Park Police Association (POA)
Service Employee International Union (SEIU)
No reportable action.
3. Conference With Real Property Negotiator
Pursuant to California Government Code, Section 54956.8
Property Address: 14318 Ramona Blvd., Baldwin Park CA 91706 Agency Negotiator: Enrique C. Zaldivar, Chief Executive Officer Negotiating Parties: Raul Martinez, Jr. (RM Investments) dba: King Taco Under Negotiation: Price and Terms for Acquisition of Right of Entry & Public Easements
No reportable action.
ADJOURNMENT
Motion to adjourn was made by Mayor Estrada at approximately 7:11p.m.
_______________________________
Emmanuel J Estrada, Mayor
ATTEST:
_______________________________
Christopher Saenz, City Clerk
APPROVED: November 1, 2023
City Council Regular Meeting Minutes
CITY COUNCIL
REGULAR MEETING
Minutes
October 18, 2023, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:03 p.m. by Mayor Estrada.
INVOCATION
The invocation was led by Pastor Flores and Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Council Member Alejandra Avila (present)
Council Member Jean M. Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (present)
Mayor Emmanuel Estrada (present)
REPORT FROM CLOSED SESSION
City Attorney Marco Ornelas reported no reportable action.
MOTION: Mayor Estrada motioned to close the Special Meeting at approximately 7:11 p.m.
ANNOUNCEMENTS
Mayor Estrada announced that the City Council are also members of the Board of Directors of the Housing Authority, Finance Authority, and the Charitable Relief Foundation which are concurrently convening with the City Council this evening.
Councilmember Ayala acknowledged Javier Vargas and David Muse from the Valley Board.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Mayor Estrada and Councilmembers proclaimed Domestic Violence Awareness Month to Cynthia Espinoza, Community Service Officer
PUBLIC COMMUNICATIONS
Mayor Estrada opened public communication at approximately 7:21 p.m.
The following spoke:
1) Wen Wen Zhang 4) John Rios
2) Assistant Fire Chief Mike Inman 5) Greg Tuttle
3) Edin EnaMorado 6) Abel
Seeing no one wishing to speak, Mayor closed public communication.
City Council Regular Meeting Minutes
CONSENT CALENDAR
1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA
2. Treasurer’s Report City (CC) – August 2023
Motion to receive and file the Treasurer’s Report for August 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA
3. Meeting Minutes
Motion to approve the meeting minutes of the Special City Council and Regular City Council held on October 4, 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA
4. Approve Memorandum of Understanding with the Los Angeles County Metropolitan Transportation Authority (LACMTA) to Receive National Transit Database (NTD) Reporting Funds for Transit Services for Year 2021
Motion to approve the attached Memorandum of Understanding (MOU) with the Los Angeles County MTA and authorize the Mayor to execute said agreement.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA
5. Approval of a Professional Services Agreement with Nichols Consulting Engineers for the City of Baldwin Park's Pavement Management System (PMS) Update.
Motion to:
1. Approve the Professional Services Agreement to Nichols Consulting Engineers (NCE) in the amount of $54,500; and
2. Authorize the Mayor and City Clerk to execute the contract with Nichols Consulting Engineers for the development of the PMS updates.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA
6. Approval of a contract with Architerra Design Group, David Evans & Associates, and Armstrong & Walker, Landscape Architecture to provide landscape plan check review consulting services.
Motion to approve professional services agreements in substantial form to that attached as Attachment Nos.1-3, subject to any non-substantive changes made by the CEO and City Attorney.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA
City Council Regular Meeting Minutes
7. Approval of a Professional Service Agreement for Communications and Social Media Services with Tripepi Smith & Associates, Inc.
Motion to:
1) Approve Professional Service Agreement for Communications and Social Media Services with Tripepi Smith & Associates, Inc.; and
2) Authorize the Mayor to Execute the Agreement; and
3) Authorize the Director of Recreation & Community Services to execute any associated documents needed for the Agreement; and
4) Authorize the Director of Finance Director to make necessary budget adjustment.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA
8. Adoption of Resolution No. 2023-034 to approve Commercial Cannabis Agreement No. 23- 02 to permit a Commercial Cannabis Cultivation Facility and auxiliary use of self - distribution within the I -C, Industrial Commercial Zone (Location: 5157 Azusa Canyon Road (APN: 8413-001-030); Applicant: Mission Creek Ventures, LLC,; Case Number: CCA 23-02 for CAN 22-01).
Motion to adopt Resolution No. 2023 -034 approving Commercial Cannabis Agreement No. 23 - 02, subject to any non-substantive changes made by the CEO and Special Counsel.
MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, GARCIA, ESTRADA
PUBLIC HEARING- None
REPORTS OF OFFICERS
9. Request for Approval of Content for Interpretive Signage, City Identification Sign, Streetlight Pole Banners, and Directory Signs Related to the Susan Rubio Zocalo Park and Civic Plaza Project – CIP No. 22-044
Direction to:
1. Approve the selected content for project signs, based on poll results that were received based on input from E-Team and City Council and concluded on October 1, 2023; and,
2. Authorize the Director of Public Works to approve project signs for contractor to begin sign fabrication based on approved sign content;
DIRECTION: Mayor and Councilmembers provided direction; no motion needed.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
SA 1. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
City Council Regular Meeting Minutes
SA 2. Treasurer’s Report SA – August 2023
Motion to receive and file the Treasurer’s Report for August 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATION
Mayor Estrada seeks consensus from Council to
• Direct staff to connect with Baldwin Park School District to request to open Sierra Vista High School and Baldwin Park High School Track and Field for Public Use.
ADJOURNMENT
Mayor Estrada motioned to adjourn at approximately 8:30p.m.
_______________________________
Emmanuel J Estrada, Mayor
ATTEST:
_______________________________
Christopher Saenz, City Clerk
APPROVED: November 1, 2023
CHARITABLE RELIEF
FOUNDATION
REGULAR MEETING
Minutes
October 18, 2023, 7:00 PM
Chair
Vice-Chair
Board Member
Board Member
Board Member
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:03 p.m. by Chair Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Board Member Alejandra Avila (present)
Board Member Jean M. Ayala (present)
Board Member Daniel Damian (present)
Vice-Chair Monica Garcia (present)
Chair Emmanuel Estrada (present)
PUBLIC COMMUNICATIONS
Chair Estrada opened public communication at approximately 7:21 p.m.
The following spoke:
1) Wen Wen Zhang
2) Assistant Fire Chief Mike Inman
3) Edin EnaMorado
4) John Rios
5) Greg Tuttle
6) Abel
Seeing no one wishing to speak, Chair closed public communication.
NEW BUSINESS
1. Adoption of Resolution with the Board of Directors for Navidad en el Bario, Inc., Christmas campaign entitles, “Resolution of the Board of Directors Program Year 2023” Motion to:
1. Adopt Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, “RESOLUTION OF THE BOARD OF DIRECTORS PROGRAM YEAR 2023” and;
2. Authorize the Chair of the Baldwin Park Charitable Relief Foundation to execute further documents.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
ADJOURNMENT
Chair Estrada motioned to adjourn at approximately 8:30p.m.
_______________________________
Emmanuel J Estrada, Mayor
ATTEST:
_______________________________
Christopher Saenz, City Clerk APPROVED: November 1, 2023
FINANCE AUTHORITY
SPECIAL MEETING
Minutes
October 18, 2023, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:03 p.m. by Chair Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Board Member Alejandra Avila (present)
Board Member Jean M. Ayala (present)
Board Member Daniel Damian (present)
Vice-Chair Monica Garcia (present)
Chair Emmanuel Estrada (present)
PUBLIC COMMUNICATIONS
Chair Estrada opened public communication at approximately 7:21 p.m.
The following spoke:
1) Wen Wen Zhang
2) Assistant Fire Chief Mike Inman
3) Edin EnaMorado
4) John Rios
5) Greg Tuttle
6) Abel
Seeing no one wishing to speak, Chair closed public communication.
CONSENT CALENDAR
1. Treasurer’s Report FA – August 2023
Motion to receive and file the Treasurer’s Report for August 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
ADJOURNMENT
Chair Estrada motioned to adjourn at approximately 8:30 p.m.
_______________________________
Emmanuel J Estrada, Mayor
ATTEST:
_______________________________
Christopher Saenz, City Clerk APPROVED: November 1, 2023
HOUSING AUTHORITY
SPECIAL MEETING
Minutes
October 18, 2023, 7:00 PM
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.
CALL TO ORDER
The meeting was called to order at approximately 7:03 p.m. by Chair Estrada.
ROLL CALL
City Clerk Saenz performed roll call:
MEMBERS:
Board Member Alejandra Avila (present)
Board Member Jean M. Ayala (present)
Board Member Daniel Damian (present)
Vice-Chair Monica Garcia (present)
Chair Emmanuel Estrada (present)
PUBLIC COMMUNICATIONS
Chair Estrada opened public communication at approximately 7:21 p.m.
The following spoke:
4) John Rios
5) Greg Tuttle
1) Wen Wen Zhang
2) Assistant Fire Chief Mike Inman
3) Edin EnaMorado 6) Abel
Seeing no one wishing to speak, Chair Estrada closed public communication.
CONSENT CALENDAR
1. Baldwin Park Housing Authority’s Warrants and Demands Motion to ratify the attached Warrants and Demands Register.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
2. Treasurer’s Report HA – August 2023
Motion to receive and file the Treasurer’s Report for August 2023.
MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA
ADJOURNMENT
Chair Estrada motioned to adjourn at approximately 8:30p.m. _______________________________
Emmanuel J Estrada, Mayor
ATTEST:
_______________________________
Christopher Saenz, City Clerk APPROVED: November 1, 2023
STAFF REPORT
ITEM NO. _____3_____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Bernardo Navarrete, Engineer Assistant
DATE: November 1, 2023
SUBJECT: Approve Change Orders for Stance Construction and the Authorize Additional Work by San Gabriel Valley
Water Company as Part of City Project CIP No. 22-040 –
Calino Avenue Improvements
SUMMARY
This item will approve contract change order work to Stance Construction Company (Stance) and authorize the San Gabriel Valley Water Company (SGVWC) to perform utility relocations for City Project No. CIP 22 -040 – Calino Avenue Improvements. The change order work for Stance is comprised of adding an additional 265 linear feet of 8-in sewer line to avoid conflicting existing utility lines. The work to be done by SGVWC consists of offsetting the existing water line to provide clearance for the second sewer line being constructed by Stance. Lastly, staff seeks authorization for approval of payment for a change order by Stance for delay of work during the period the design change was under review with SGVWC and the State Water Board’s Division of Drinking Water.
RECOMMENDATION
It is recommended that the City Council:
1. Authorize and approve the additional work for the proposal from Stance Construction Company in the amount of $40,703.78 to add 265 linear feet of 8” sewer line; and,
2. Authorize and approve payment for the change order from Stance Construction Company in a not-to-exceed amount of $34,410.97 for incurred costs on rental equipment and insurance during the project suspension period; and,
3. Approve added work for the proposal in the form of a deposit in a not -to-exceed amount of $65,000.00 from the San Gabriel Valley Water Company for relocation of an existing domestic water line; and,
4. Authorize the Director of Finance to appropriate $45,000.00 from Fund No. 275 and to make the necessary budget adjustments; and,
5. Authorize the Director of Public Works to execute contract change orders for the additional work and suspended project incurred fees with Stance Construction Company using approved project contingency and appropriations.
FISCAL IMPACT
There is no fiscal impact on the General Fund. This project is listed in the current Fiscal Year 2023/2024 Capital Improvement Program (CIP 22-040). Funding for the additional costs will come from the already allocated Fund No. 275 American Rescue Plan Act (ARPA) budget for the project . Inclusive of the appropriations requested in this report, the project is not anticipated to exceed the overall allocated funding amount as approved by the City Council.
BACKGROUND
Calino Avenue is one of the City’s most deteriorated and unimproved streets due to being a private street. The American Recovery Plan Act (ARPA) provided an avenue in which the City has successfully been able to develop a project to improve the street with a history of failed attempts in years past. In December 2022, City Council accepted the plans and specifications and awarded the contract for the construction of improvements.
In January 2023, Stance Construction Company commenced construction on Calino Avenue consisting of major infrastructure improvements that included installation of sanitary sewer and storm drain mainlines, installation of drain inlets, curb and gutter, sidewalks, and pavement reconstruction. On April 2023, City Council authorized expanding the initial scope to include abandoning existing septic tanks and incorporating 12 sewer lateral connections.
Since the project’s inception, construction progressed successfully with full construction completed for sidewalk on one side of the street and a majority of the storm drain line up to its connection point on Puente Avenue. Additionally, staff completed the necessary coordination and paid associated fees for the annexation and connection fees as required by the Los Angeles County Public Works and Los Angeles County Sanitation District. Due to unforeseen circumstances relating to the existing infrastructure and required coordination with various jurisdictions for approval of a design change, staff reluctantly placed the project under suspension in May 2023 until the design change was approved by the appropriate jurisdictions.
DISCUSSION
Construction for the Calino Avenue Improvement project commenced on January 2023. The project has faced various challenges partly due to complications which arose largely due to being a private street with little to no improvements made over the years. Having limited accessibility has hindered the utility companies’ ability to accurately update the as-built utility plans which are a major component for the design which becomes evident during the construction phase of a project. This, accompanied by the existing infrastructure, namely the connection point for the sewer line along Puente Avenue and the allowable slope up to the commencement point, limited the variability of the previously approved design. During construction it was discovered that the proposed sewer line would not be feasible due to a conflicting existing gas line which was erroneously depicted on the design plans from as-built maps inaccurately depicting its horizontal and vertical location. This initial hurdle with the existing gas line prevented the proposed sewer line laterals to provide ample clearance to the gas line as to abide with Southern California Gas’ (SoCal Gas) requirements. After various attempts to obtain a feasible solution, the only proposed solution presented by SoCal Gas was to relocate their existing gas line at the project’s expense, howe ver the attributed exorbitant costs and construction schedule would have rendered the project unfeasible. Staff explored another option in adding a secondary sewer line on opposite sides of the street to avoid the conflicting gas line. During the feasibili ty study for this option, it was discovered that there was an existing water line, also closer than anticipated, which also posed potential clashes due to its proximity to the only feasible location of one of the proposed sewer lines.
Staff engaged with th e San Gabriel Valley Water Company and was directed that a waiver request would be required with the Division of Drinking Water. Staff commenced this coordination with both SGVWC and DDW in April and after months of coordination, reviews and re -submittals, staff finally received approval for the design on September of this year.
The recently approved plans consist of an addition of a secondary sewer line and associated work at the cost of $ 40,703.78 per Stance Construction Company’s proposal. A component of the design change is inclusive of providing a utility line relocation for the existing domestic water line to provide
clearance for the secondary sewer line proposed. As coordinated with SGVWC, this work must be completed by one of their approved contractors and provided the City with an initial estimate of $65,000.00 to be paid to SGVWC on a deposit basis which is subject to refund for funds not expended by their contractor. Additionally, as previously noted, there was a long delay in finalizing approval from both SGVWC and DDW, during which time, the City was forced to place the project under a temporary suspension whereas Stance Construction Company paid for all rental equipment fees and attributed insurance fees for a four (4) month period. Stance Construction Company provided a change order for incurred fees during this period, and after negotiations, it was agreed tha t a fair compensation in the amount of $34,410.97 was to be issued as agreed by both parties. Staff seeks City Council approval to appropriate additional funding for the project in the amount of $45,000.00 to cover the costs attributed to the design change and project delay. Additionally, it is noted that this fund appropriation will not exceed the amount previously allocated for this project through ARPA funding. If approved, staff will coordinate with all parties involved and anticipate project completion as early as the end of November, targeting the week of Thanksgiving as feasible.
ALTERNATIVES
The City Council may choose:
1. Decline the change order proposals from Stance Construction and the proposed relocation work by SGVWC. This action is not recommended as it may cause additional project delays and continued distress to the affected City of Baldwin Park residents.
2. Provide staff with alternate direction.
CEQA REVIEW
The subject change order work for this project is exempt from CEQA pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety) The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. San Gabriel Valley Water Company Agreement
2. Stance Construction Company – Secondary Sewer Line Proposal - CO
3. Stance Construction Company – Project Suspension Incurred Fees - CO
STAFF REPORT
ITEM NO. _____4_____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Yovanni Viramontes, Associate Engineer
DATE: November 1, 2023
SUBJECT: Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 21-190 Foster Avenue and Pedestrian Rail Crossing
Drainage Improvements
SUMMARY
This report seeks Council consideration for the acceptance of work completed for City Project CIP 21- 190 – Foster Drainage Improvements. This item will close the construction contract and authorize the filling of a Notice of Completion (NOC) with the LA County Recorder’s Office. The work completed includes the installation of underground stormwater capture chambers, installation of new storm drain inlet channel, the removal and replacement of existing sidewalk, curb and gutter, parkway landscaping, driveway approaches, curb ramps, and the coldmill and repaving of the street segment within the project limits. Other work also included removal and replacement of speed hump on Foster Ave, pavement striping, and the removal and installation of street signage.
RECOMMENDATION
It is recommended that the City Council
1. Accept the construction improvements by CWS Systems, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 21 -190 – Foster Avenue and Pedestrian Rail Crossing Drainage Improvements; and,
2. Authorize the release of retention funds in the amount of $57,545.56 to CWS. Systems, Inc. upon the expiration of 35-day notice period.
3. FISCAL IMPACT
There is no impact to the General Fund. The total FY2022 -23 approved budget for the project is $1,272,285.00 detailed in the following table:
Approved Funds Amount
CIP21-190 Measure M – Fund # 255-50-520-58100-15105 $600,000.00 Measure W – Fund # 258-50-520-58100-15105 $672,285.00
Total Project Funds $1,272,285.00
Construction Costs Amount
Construction Expenditures $1,034,677.30
Change Orders $ 149,945.25
Total Construction Costs $1,184,622.55
The total of $87.662.45 of unspent funds from the approved budget for this project will be reflected in the original fund balances.
BACKGROUND
Prior to the improvements c onstructed by the Foster Avenue and Pedestrian Rail Crossing Drainage Improvements Project, existing conditions along Foster Avenue were such that during a heavy rain event, significant flooding occurred in-and-around the cul -de-sacs on both sides of the crossing. In some instances, the flooding would exceed the street’s drainage capacity and cause an unsafe flood condition for pedestrians while also overflowing onto Metrolink’s rail right-of-way. The goal of this project was to install stormwater drainage infrastructure designed to collect and quickly dissipate rainwater.
In April 2022, the design plans and construction documents for the project were completed. The design included the installation of new storm drain inlets and catch basins to take in the stormwater and divert it away from the rail crossing and routing it onto newly constructed underground stormwater capture facilities thereby eliminating flooding along Foster Avenue.
On October 19, 2022, The City Council accepted the plans and specifications and authorized the award of contract to CWS Systems, Inc. of Pasadena, CA in the amount of $1,054,785.00 and a 10% Contingency of $107,499.84.
DISCUSSION
On January 31, 2023, City Staff conducted a pre -construction meeting with the prime contractor and various u tility purveyors and subsequently commenced construction activity. Abruptly, during the construction, unforeseen conflicts with existing utilities such as Southern California Edison and Southern Cal Gas were discovered . However, By June 2023, many of the initial utility conflicts were mitigated and construction picked up on June 12, 2023.
Shortly after resuming construction, a nother conflict with a n unforeseen buried water valve was discovered by the Contractor and Valley County Water District. On August 2, 2023, the City Council approved the appropriation of additional funds from Measure W and Measure M in the amount of $110,000, to cover the unforeseen conflicts with utilities and construction change orders.
The project is now complete and CWS Systems has met all requirements for project closeout. The final construction costs were $1,184,622.55 which includes the construction contract award plus the cost of change orders for CWS Systems , as well as the direct costs from Valley County Water District, for relocation of existing water infrastructure (Attachment 2).
ALTERNATIVES
1. The City Council may choose not to accept the completed improvements and not authorize the filing of a Notice of Completion. This action will delay the closure of the project.
2. Provide Staff with alternate direction.
CEQA REVIEW
The subject project, Foster Avenue and Pedestrian Rail Crossing Drainage Improvements , is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, and similar facilities (this includes road grading for the purpose of public safety) . The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Notice of Completion
2. Change Order Summary
RECORDING REQUESTED BY:
CITY OF BALDWIN PARK
When Recorded Return To:
Name: CITY OF BALDWIN PARK
Address: 14403 East Pacific Avenue
Baldwin Park, CA 91706__
SPACE ABOVE THIS LINE FOR RECORDER'S USE
APN: N/A NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. A certain work of improvement on the property hereinafter described and known as:
City Project No. CIP 21-190 – Foster Avenue and Pedestrian Rail Crossing Drainage Improvements , for the and was ACCEPTED by the City City of Baldwin Park and was ACCEPTED by City Council on: November 1, 2023.
2. The FULL NAME of the OWNER is City of Baldwin Park
3. The FULL ADDRESS of the OWNER is 14403 E. Pacific Avenue, Baldwin Park, CA 91706
4. A work of improvement on the property hereinafter described was COMPLETED on September 15, 2023,
5. The work of improvement completed is described as follows: CIP 21-190 - Foster Avenue and Pedestrian Rail Crossing Drainage Improvements
6. THE NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is CWS Systems, Inc.
7. The street address or location of said property is 14403 E. Pacific Avenue, Baldwin Park, CA 91706
The undersigned, being duly sworn, is the Public Works for the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true.
By:
Yovanni Viramontes, Associate Engineer
Executed in the City of Baldwin Park
Date: _______ _______
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Date Signature Sam Gutierrez, Director of Public Works
City of Baldwin Park, City Hall
Place of Execution
10/23/2023
No. Description Amount
1 Soil Engineer 1,575.00 $
2 Pot Holing 4,655.00 $
3 Henkels and Mccoy - 2 days 33,321.00 $
4 Henkels and Mccoy - 2 days 32,781.00 $
5 Catch Basin Installation per Revised Design 26,142.28$ 6 Storm Chamber, reroute around SCE Pole 16,000.00$
7 Replace Fence 7,500.00 $
8 Additional Work for Catch Basin due to Existing Water Valve 11,971.05$ 9 Install Irrigation, due to new Location of Storm Chamber System 16,000.00$ 149,945.33$
CITY OF BALDWIN PARK
FOSTER DRAINAGE IMPROVEMENTS
CHANGE ORDER SUMMARY
TOTAL
CIP 21-190
STAFF REPORT
ITEM NO. _____5_____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Yovanni Viramontes, Associate Engineer
DATE: November 1, 2023
SUBJECT: Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 19-41 San Gabriel River Commuter Bikeway Trail Project
SUMMARY
This report seeks Council consideration for the acceptance of work completed for City Project CIP 19- 41 – San Gabriel River Commuter Bikeway Trail Project. This item will close the construction contract and authorize the filling of a Notice of Completion (NOC) with the LA County Recorder’s Office. The work completed includes the paving and striping of bik e path along the San Gabriel River Wash from Ramona Boulevard to Baldwin Park Blvd. Improvements also included the installation of ADA ramps, concrete sidewalk, and project signage.
RECOMMENDATION
It is recommended that the City Council
1. Accept the construction improvements by All American Asphalt Company and authorize the recordation of a Notice of Completion for City Project No. CIP 19 -41 - San Gabriel River Commuter Bikeway Trail Project; and
2. Authorize the release of retention funds in the amount of $53,089.63 to All American Asphalt Company upon the expiration of 35-day notice period.
FISCAL IMPACT
There is no impact to the General Fund. The total FY2022 -23 approved CIP budget for the project is $1,152,545.20 detailed in the following table:
Approved Funds Amount
CIP 19-41
TDA – Fund # 243-50-520-58100-15538 $ 149,550.70
Prop C – Fund # 245-50-520-58100-15538 $ 619,519.50
MTA – Fund # 270-50-520-58100-15538 $ 383,745.00
Total Available $ 1,152,545.20
Construction Costs Amount
Construction Expenditures $ 999,244.94
Change Orders* $ 73,980.34
Const. Management and Inspection* $ 47,727.00
Total Estimated Construction Costs at Project Close-Out $1,120,952.28 *(including estimated close-out cost)
The total of $31,592.92 of unspent funds will be reflected in the original fund balances.
BACKGROUND
As part of the 2009 Call for Projects, Los Angeles County Metropolitan Transportation Authority (LACMTA) authorized a grant to the City of Baldwin Park for the design and construction of approximately 2.5 miles of a Class I shared-use bike and pedestrian path along the San Gabriel River from Ramona Boulevard to Walnut Creek Wash connecting to Walnut Creek Nature Park and continuing to Baldwin Park Boulevard. The proposed commuter bikeway path traverses jurisdictional boundaries controlled by the City of Baldwin Park, Los Angeles County Flood Control District (LACFCD) and The California Department of Transportation (Caltrans) and other agencies.
The preparation of plans and specifications , obtaining required permits , agreements from various agencies was a process that took over 4 years.
In January 2019, the final plans and specifications were completed and submitted to third parties such as the Los Angeles County Flood Control District, Caltrans, and Army Corps of Engineers.
On June 1, 2022, the City Council accepted the plans and specifications and authorized the award of contract to All American Asphalt Company of Corona, CA in the amount of $985,312.00 and a 10% construction contingency of $98,531.20. The City Council also authorized the award for construction management and inspection services to Infrastructure Engineers of Brea, CA in the amount of $68,972.00.
On October 17, 2022, the city inspector and contractor performed a job walk in anticipation of start of construction and discovered that the two freeway underpasses within the project limits were covered with trash, homeless encampments and other obstructions and determined that the area would need to be removed prior to construction. During the next weeks the police department, Caltrans, City Staff, and LACADA, worked together to clear the area under the I-10 and I-605 freeway and construction was rescheduled to January 2023.
DISCUSSION
On January 12, 2023, All American Asphalt Company Mobilized for construction and began the demolition of areas under the two freeway underpasses. During construction the contractor installed a new Class 1 Bike Path along the San Gabriel River from Ramona Blvd to Walnut Creek wash and to Baldwin Park Blvd. The contractor also installed project signs, removed and replaced driveways at various entrances to the bike trail, removed and replaced concrete sidewalk, and installed thermoplastic striping along the 2.3-mile commuter bikeway trail.
The project is now substantially complete. The following construction items were removed from this phase of the project and will be included in the San Gabriel River Greening Project, Phase 2: installation of signs at bikeway entrances/exits, removal and replacement of site fencing, installation of new gates, and installation of bikeway entrance to Walnut Creek Nature Park.
All American Asphalt Company has now completed the majority of the work and is substantially completed. They have met all requirements for the project close out and are finalizing punch list items, which include the installation of traffic signs along the bike trail. The total construction expenditures are estimated to be $1,120,952.28 at the time of project close-out.
ALTERNATIVES
1. The City Council may choose not to accept the completed improvements and not authorize the filing of a Notice of Completion. This action will delay the closure of the project.
2. Provide Staff with alternate direction.
CEQA REVIEW
The subject San Gabriel River Commuter Bikeway Project is exempt from the California Environmental Quality Act (CEQA) pursuant to a class 1 (section 15201, existing facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety) the key consideration for a class 1 exemption is whether the project involves negligible or no expansion of an existing use
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Notice of Completion
2. Change Order Summary
RECORDING REQUESTED BY:
CITY OF BALDWIN PARK
When Recorded Return To:
Name: CITY OF BALDWIN PARK
Address: 14403 East Pacific Avenue
Baldwin Park, CA 91706__
SPACE ABOVE THIS LINE FOR RECORDER'S USE
APN: N/A NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. A certain work of improvement on the property hereinafter described and known as:
City Project No. CIP 19-41 – San Gabriel River Commuter Bikeway Trail project , for the City of Baldwin and was ACCEPTED by the City Park and was ACCEPTED by City Council on: November 1, 2023.
2. The FULL NAME of the OWNER is City of Baldwin Park
3. The FULL ADDRESS of the OWNER is 14403 E. Pacific Avenue, Baldwin Park, CA 91706
4. A work of improvement on the property hereinafter described was COMPLETED on September 30, 2023,
5. The work of improvement completed is described as follows: CIP 19-41 - San Gabriel River Commuter Bikeway Trail Project
6. THE NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is CWS Systems, Inc.
7. The street address or location of said property is 14403 E. Pacific Avenue, Baldwin Park, CA 91706
The undersigned, being duly sworn, is the Public Works for the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true.
By:
Yovanni Viramontes, Associate Engineer
Executed in the City of Baldwin Park
Date: _______ _______
I certify (or declare) under penalty of perjury that the foregoing is true and correct.
Date Signature Sam Gutierrez, Director of Public Works
City of Baldwin Park, City Hall
Place of Execution
10/23/2023
No. Description Amount
1 Survey - Re-establish Horizontal Control (Cancelled) -$ 2 Remove AC Berm 1,011.67$
3 Regrade portion of Bikeway 8,193.20$
4 Install Speed Hump (Cancelled) -$
5 Remobilization 16,162.40$
6 Replace pull boxes 1,063.78$
7 R and R rip rap 12,463.65$
8 PPC Swale at I-10 2,205.96$
9 High early concrete for DA 3,438.47$
10 Edge stripe removal 2,462.71$
11 Repair pavement washout 10,543.26$
12 Fence and gate repair 1,401.06$
13 Change in Various Construction Quantities 17,534.18$ 14 Credit for Removal of 7 project signs (Estimated) (2,500.00)$ 73,980.34$
CITY OF BALDWIN PARK
SAN GABRIEL RIVER COMMUTER BIKEWAY TRAIL PROJECT
CHANGE ORDER SUMMARY
TOTAL
CIP 19-41
STAFF REPORT
ITEM NO. _____6_____
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation and
Community Services
DATE: November 1, 2023
SUBJECT: Approval of The Wall That Heals Exhibit
SUMMARY
The purpose of this staff report is for City Council to consider a pproval for The Wall That Heals (TWTH) Exhibit at Morgan Park.
RECOMMENDATION
It is recommended that the City Council:
1) Approve The Wall That Heals Exhibit at Morgan Park; and 2) Authorize the Director of Recreation & Community Services to execute all necessary documents associated with the exhibit; and
3) Authorize the Director of Finance to appropriate $36,0000 from the Public Art Fee fund #236 and make necessary budget amendment.
FISCAL IMPACT
There is no fiscal impact to the General Fund at this time. The cost of the exhibit is approximately $36,000 to host the TWTH. Staff recommends the Public Art Fee fund #236 to cover the exhibit costs which include equipment rental, lighting, decorations, printing, and cost of the exhibit.
BACKGROUND
The Wall That Heals is a traveling exhibit that brings a replica of the Vietnam Veterans Memorial in Washington, D.C. to communities across the United States. The memorial, which was designed by Maya Lin, was dedicated in 1982 to honor the men and women who served and died in the Vietnam War. The Wall bears the names of 58,281 men and women. This exhibit is the largest replica in the United States.
Each year the traveling exhibits tours across the country and is displayed in over 30 cities nationwide. Typically, only 3 -4 cities in California are chosen to host. The replica wall is three - quarters the size of the original and stands at 375 feet long. The exhibit is hauled across county by volunteer truckers to keep costs to a minimum.
TWTH is accompanied by a mobile Education Center , featuring displays about the Vietnam War, and the era surrounding the conflict. It also includes photos and stories of some of the individuals whose names are on the memorial. Some of the displays include Hometown Heroes - photos of service men who list their home of record from the local area, those photos are an effort to put a face to every name inscribed on the wall in Washinton D.C. In Memory Honor Roll - photos of veterans which honors veterans who returned home and later died. Items Left Behind - a display of items representative of those left at The Wall in Washington D.C. in remembrance of those on The
Wall.
Hosting TWTH is a unique experience from Thursday through Sunday. The exhibit will include Opening Ceremonies held on Thursday to honor the service members. The exhibit would be open 24 hours a day and free to the public, it provides a great opportunity for anyone who wishes to visit, pay their respects, and learn more about the history of the Vietnam War. It's a wonderful opportunity for the community of Bald win Park and surrounding areas to pay their respects and honor those who served in the Vietnam War.
ALTERNATIVES
The alternative is not to approve the exhibit.
LEGAL REVIEW
None is required.
STAFF REPORT
ITEM NO. _____7_____
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation and
Community Services
DATE: November 1, 2023
SUBJECT: Consideration to Reallocate American Rescue Plan Act Funding for the Senior Free Meals Program
SUMMARY
The purpose of this staff report is for City Council’s consideration to reallocate American Rescue Plan Act (ARPA) Funding for Senior Free Meals Program.
RECOMMENDATION
It is recommended that the City Council:
1) Authorize the Director of Finance to reallocate American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24 -25 until funds are exhausted; and
2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.
FISCAL IMPACT
There is no impact to the General Fund at this time. FY 23-24 Budget includes an ARPA fund allocation of $65,911 (275 -60-713-53100-16075) to administer the Senior Free Meals Program. The allocated funds have been exhausted; however, the Free Senior Programs, Activities, Events and Excursions has an ARPA allocation of $188,689 (275-60-726-51101-16074) based on the expenditure trend, funds will not be exhausted. Staff recommends reallocating $100,0000 for the Senior Free Meals Program to operate this Fiscal year.
BACKGROUND
Due to COVID -19 Pandemic the City received approximately 23 million over two (2) Fiscal years of Federal Relief under the American Rescue Plan Act of 2021 to help stimulate the economy. At the request of City Council, a series of Community Engagement Meetings were held for the community to voice how funds should be allocated. As a result of the engagement meetings, a list of programs and events were presented at their October 6, 2021City Council Meeting, City Council approved over $2 million dollars of ARPA Funds for Recreational Programs and Events. The Senior Free Meals Program was allocated $609,000, which has been exhausted. Since the inception of the program approximately 46,760 lbs. of protein and 108,518 lbs. of fruits and vegetables have been distributed to combat food insecurity.
Staff recommends reallocating $100,000 from the Free Senior Programs, Activities, Events and Excursions to the Senior Free Meals Program to continue to mitigate food insecurity among the senior population. The total allocation is anticipated to operate the program through June 30, 2024. or until funds are exhausted.
ALTERNATIVES
The alternative is not to approve the reallocation of funds and terminate the program.
LEGAL REVIEW
Not required.
STAFF REPORT
ITEM NO. _____8_____
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation and
Community Services
DATE: November 1, 2023
SUBJECT: Authorization to Award a Professional Service
Agreement to David Volz Design Landscape Architects
Inc. for Design Services to Develop the New Maine
Avenue Mini Park Project
SUMMARY
The purpose of this staff report is for City Council to consider awarding a Professional Service Agreement (PSA) to David Volz Design Landscape Architects Inc. (DVD), for design services to develop the new Maine Avenue Mini Park Project.
RECOMMENDATION
It is recommended that the City Council:
1) Award a Professional Service Agreement to David Volz Design Landscape Architects Inc., for design services to develop the new Maine Avenue Mini Park Project; and 2) Authorize the Mayor to execute the Agreement; and
3) Authorize Director of Recreation & Community Services to execute any other associated documents needed for the project; and
4) Authorize the Director of Finance to appropriate funds included in the proposed FY 2023-24 CIP, create a CIP number and make necessary adjustments to the budget.
FISCAL IMPACT
There is no fiscal impact to the General Fund at this time. The total estimated cost is included in the proposed FY 23-24 CIP budget. The City received an allocation from the Los Angeles County Regional Park and Open Space District, Technical Assistance Program (TAP) in the amount of $285,000.00 for non-construction related costs to develop new park space. The allocation is reimbursable and will fund the agreement with DVD in the amount of $216,866.00. The TAP allocation will have a balance of $68,134.00 earmarked, for community engagement, social media content support, public relations, California Environmental Quality Act (CEQA) Determination, re-zoning, and other non -related construction elements. Staff currently procuring quotes and if necessary, will present them for City Council’s consideration at a subsequent City Council meeting.
Consultant Funding Source Amount
David Volz Design Landscaping
Architects Inc.
Los Angeles County Regional Park and Open
Space District, Technical Assistance Program
$216,866.00
BACKGROUND
On April 21, 2021, the City Council authorized a pre-qualification list for on-call professional Engineering consultant services and approved Professional Services Agreements (PSAs) for Engineering Design, Plan Check, Construction Management, Inspection and Related Services. Additionally, the City Council provided Staff with direction to bring all Request for Services (RFS) proposals exceeding the City’s purchasing policy limits for Council consideration.
On July 31, 2023, City issued an RFS to solicit proposals from the pre-qualified list which included Tait & Associates, David Volz Design Landscaping Architects Inc., Infrastructure Engineers, Willdan, Onward Engineering, and RKA Consulting Group. The RFS is to design a new park, which includes creation of a con cept plan and construction plans and specifications. The future park will be located on a 0.19 Acre/8,342 SF vacant lot at the northwest corner of Maine Ave. and Joanbridge Street. The limits of the proposed park will include the entirety of the vacant lot and improvements along the public sidewalk and parkway fronting the park. The project requires a landscape architect, registered civil engineer (including survey and geotechnical), and a structural engineer as needed.
The scope of services includes architectural programing, conceptual designs up to three (3) alternative layouts, construction documents, bidding assistance and construction administration. The proposals shall also provide an alternate for site -built restr oom in -lieu of prefabricated restro om. The recommended PSA presented before includes a site -built restroom. Project amenities includes restrooms, solar LED pedestrian lighting, educational interpretive signs, signage with distance markers to other city parks, shaded seating, picnic areas, playground, benches, public art, banners, entry sign, perimeter fencing, wayfinding signage, and surveillance system. All construction shall be compliant with the American with Disabilities Act (ADA). The City received three (3) proposals, below are the proposals received.
Consultant Proposal Cost
David Volz Design Landscaping Architects Inc. $216,866.00 Tait & Associates $224,440.00
Infrastructure Architects (IA) $147,111.00
Willdan Non-responsive
Onward Engineering Non-responsive
RKA Consulting Group Non-responsive
The Recreation and Community Services (RCS) Department reviewed the proposals and recommend David Volz Design Landscaping Architects Inc.to be the most qualified and responsive for this project.
The initial base and alternative bid price from DVD was $239,553.00. RCS reached out and negotiated the price to include all elements for $216,553.00. As part of the negotiations, the initial proposed Consumer Price Index (CPI) annual increase clause was removed from the proposal, thus resulting in approximately $10,000.00 in savings. Additionally, DVD will provide an animated walk -through video similar to the Barnes Park Multi-Benefit Stormwater Capture Project at no additional cost.
The Mini Park is adjacent to the Maine Avenue Complete Streets Project . Active SGV is the most suitable partner for community engagement, especially since they have a strong connection to the cycling community, which is relevant to the project. Involving community in the planning and decision- making process to ensure that the community's voice is heard and respected throughout the project's development. Their history as Bike SGV and their direct link to the cycling population can be a significant asset in understanding and addressing the need s of this specific group. Tripepi Smith &
Associates, the City’s Communications and Social Media Services consultant will provide clear communication through graphics, social media, and other channels can help keep the community informed and engaged throughout the project.
It's also important to mention that both community engagement and communication services are eligible expenditures under the TAP allocation funds.
ALTERNATIVES
1. The City Council may choose not to award the PSA to David Volts Design at this time. This is not recommended as this may cause delays with the meeting grant deadlines.
2. Provide Staff with alternative direction.
LEGAL REVIEW
The City Attorney has reviewed the Professional Service Agreement and approved it as to form.
ATTACHMENTS
1. Professional Service Agreement
65318.00352\32296842.2
-1-
CITY OF BALDWIN PARK
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 1st day of November, 2023, by and between the City of Baldwin Park, a California municipal corporation, organized under the laws of the State of California, with its principal place of business at 14403 E. Pacific Avenue, Baldwin Park, California 91 706 ("City") and DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC. a , S-CORPORATION (California), , with its principal place of business at 151 Lamus Drive, Suite M8, Costa Mesa, CA 92626 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibili ty for the provision of certain Landscape Architecture Design services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Landscape Architecture Design consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such Landscape Architecture Design services for the Maine Ave. Mini Park Project,("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Landscape Architecture Design consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement , the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from November 1, 2023, to November 2, 2025 unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than one (1) additional one -year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 65318.00352\32296842.2
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3.2 Responsibilities of Consultant.
3.2.1 Independent Contractor; Control and Payment of Subordinates . The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the rig ht to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in thi s Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely ma nner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements . All work prepared by Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel . Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who f ail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, sha ll be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: David J. Volz, President.
65318.00352\32296842.2
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3.2.5 City's Representative . The City hereby designates Manuel Carrillo Jr., Director of Recreation & Community Services, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consulta nt under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 o f this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.2.6 Consultant's Representative . Consultant hereby designates Luis Predroza, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this A greement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represent s and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.
As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a t hreat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Con sultant and shall not be re -employed to perform any of the Services or to work on the Project.
3.2.9 Period of Performance . Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).
Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforem entioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 65318.00352\32296842.2
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3.2.10 Laws and Regulations ; Employee/Labor Certification . Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10.1 Employment Eligibility; Consultant . By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control A ct of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Consultant.
Consultant also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Consultant shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Consultant shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Consultant’s compliance with the requirements provided for in Section 3.2.10 or any of its sub- sections.
3.2.10.2 Employment Eligibility; Subcontractors, Consultants, Sub - subcontractors and Subconsultants . To the same extent and under the same conditions as Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and subconsultants performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.10.1.
3.2.10.3 Employment Eligibility; Failure to Comply . Each person executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer of Consultant, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants, sub - subcontractors or subconsultants to meet any of the requirements provided for in Sections
3.2.10.1 or 3.2.10.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Consultant under Section
3.2.10.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.
3.2.10.4 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non -discrimination shall include, but not be limited to, all activities related to 65318.00352\32296842.2
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initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other re lated programs or guidelines currently in effect or hereinafter enacted.
3.2.10.5 Air Quality . To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are more broad, Consultant shall specifically be aware of their application to "portable eq uipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel - powered engine. Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its sub-consultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.
3.2.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined spac e procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.2.11 Insurance.
3.2.11.1 Time for Compliance . Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.2.11.2 Types of Insurance Required . As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, suppl ement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence 65318.00352\32296842.2
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and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suit s by one insured against another (cross-liability); (3) products/completed operations liability; or (4 ) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.
(E) Pollution Liability: Pollution Liability Insurance covering all of the consultant’s operations to include onsite and offsite coverage for bodily injury (including death and mental anguish), property damage, defense costs and cleanup costs with limits of not less than $5,000,000 per loss and $10,000,000 total all losses. The policy shall contain no endorsements or provisions limiting contractual liability or coverage for cross liability of claims or suits by one insured against another. If coverage is written on a claims -made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.
3.2.11.3 Insurance Endorsements . Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability and Pollution Liability"; (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to t he terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate t his requirement. (2) Cancellation: Required insurance 65318.00352\32296842.2
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policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:
Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contrac tual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.
3.2.11.4 Primary and Non -Contributing Insurance . All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
3.2.11.5 Waiver of Subrogation . All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written expr ess waivers and insurance clauses from each of its subconsultants.
3.2.11.6 Deductibles and Self-Insured Retentions. Any deductible or self- insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the p olicy or policies not contained a deductible or self -insured retention.
3.2.11.7 Evidence of Insurance . The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and end orsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least 65318.00352\32296842.2
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fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.2.11.8 Acceptability of Insurers . Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.2.11.9 Enforcement of Agreement Provisions (non estoppel) .
Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
3.2.11.10 Requirements Not Limiting . Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
3.2.11.11 Additional Insurance Provisions.
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations 65318.00352\32296842.2
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to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.
3.2.11.12 Insurance for Subconsultants . Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropria te insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All polici es of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endor sement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
3.2.12 Water Quality Management and Compliance.
3.2.12.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during the Services. Consultant hereby acknowledges that it has investigated the risk arising from such waters, and assumes any and all risks and liabilities arising therefrom.
3.2.12.2 Compliance with Water Quality Laws, Ordinances and Regulations. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, w ithout limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the Californi a Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.
3.2.12.3 Standard of Care. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations an d policies described in Section 3.2.12.2 of this Agreement. Consultant further warrants that it, its employees and subcontractors have or will receive adequate training, as determined by the City, regarding these requirements as they may relate to the Services.
3.2.12.4 Liability for Non-compliance.
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(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed anywhere in this Agreement is a violation of federal and state law.
Notwithstanding any other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damages: City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described anywhere in this Agreement, or any other relevant water quality law, regulation, or policy.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Two-hundred sixteen thousand eight-hundred sixty-six dollars and zero cents ($216,866.00) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation . Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.
City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges thereon. If the City disputes any of C onsultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.
3.3.4 Extra Work . At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.
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3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”
3.4 Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant s hall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of busine ss and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Con sultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain regis tration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the Department of Industrial Relations against Consultant or any sub consultant that affect Consultant’s performance of servic es, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subconsultant.
3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5 Accounting Records.
3.5.1 Maintenance and Inspection . Consultant shall maintain complete and 65318.00352\32296842.2
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accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.6 General Provisions.
3.6.1 Termination of Agreement.
3.6.1.1 Grounds for Termination . City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consult ant may not terminate this Agreement except for cause.
3.6.1.2 Effect of Termination . If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this A greement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant:
City:
DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS,
INC 151 KALMUS DRIVE, SUITE M8
COSTA MESA, CA 92626
ATTN: DAVID J. VOLZ, PRESIDENT
CITY OF BALDWIN PARK
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
ATTN: MANUEL CARRILLO JR.
DIRECTOR OF RECREATION & COMM. SERVICES
Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
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3.6.3 Ownership of Materials and Confidentiality.
3.6.3.1 Documents & Data; Licensing of Intellectual Property . This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are pre pared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail t o provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.
3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.
3.6.3.3 Right to Use . City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a pro ject other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re -use of the Documents & Data on such other project. Consultant shall be responsible and liable for its D ocuments & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.
3.6.3.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, 65318.00352\32296842.2
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pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.
3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be di sclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed c onfidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.
Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.
3.6.4 Cooperation; Further Acts . The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.6.5 [Reserved]
3.6.6 Indemnification.
3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consul tant, its officials, officers, employees, subconsultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's o bligation to 65318.00352\32296842.2
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indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.6.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.6.8 Governing Law; Government Code Claim Compliance . This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.
In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.
3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.6.10 City's Right to Employ Other Consultants . City reserves right to employ other consultants in connection with this Project.
3.6.11 Successors and Assigns . This Agreement shall be binding on the successors and assigns of the parties.
3.6.12 Assignment or Transfer . Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its 65318.00352\32296842.2
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elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or descr ibe the scope, content, or intent of this Agreement.
3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.6.16 No Third -Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, sha ll have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.7 Subcontracting.
3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
[SIGNATURES ON NEXT PAGE]
SIGNATURE PAGE TO
65318.00352\32296842.2
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PROFESSIONAL SERVICES AGREEMENT BY AND
BETWEEN THE CITY OF BALDWIN PARK AND DAVID
VOLZ DESIGN LANDSCAPE ARCHITECTS, INC.
CITY OF BALDWIN PARK DAVID VOLZ DESIGN LANDSCAPE
ARCHITECTS, INC.
By: ____________________________ By: ______________________________ Emmanuel J. Estrada David J. Volz
Mayor President
Attest:
Christopher Saenz, City Clerk
Approved as to Form:
______________________________
Marco A. Martinez
Best Best & Krieger LLP
City Attorney
(BB&K Aug 2018)
65318.00352\32296842.2
Exhibit “A”-1
EXHIBIT "A"
SCOPE OF SERVICES
See Attached RFS
(BB&K Aug 2018)
65318.00352\32296842.2
Exhibit “B”-1
EXHIBIT "B"
SCHEDULE OF SERVICES
See Attached RFS
(BB&K Aug 2018)
65318.00352\32296842.2
Exhibit “C”-1
EXHIBIT "C"
COMPENSATION
See Attached Negotiated Fees
Landscape Architects and Park Planners
DVDDavid Volz DesignDavid Volz Design
Designing landscapes that create community
AUGUST 16, 2023
To Provide Professional Landscape Architectural Design Services for
CITY OF BALDWIN PARK
DESIGN SERVICES FOR
MAINE AVENUE MINI PARK
Corporate Office
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
714.641.1300
Coachella Valley Office
78060 Calle Estado
La Quinta, CA 92253
760.580.5165
San Jose Office
111 North Market Street, Suite 300
San Jose, CA 95113
669.444.0461
San Diego Office
4660 La Jolla Village Dr, Suite 100 #1834
San Diego, CA 92122
858.2471222
August 16, 2023
Manuel Carrillo Jr.
Director of Recreation & Community Services
City of Baldwin Park
4100 Baldwin Park Blvd.
Baldwin Park, CA 91706
RE: PROPOSAL TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE DESIGN SERVICES
FOR PLANNING A NEW PARK, MAINE AVENUE MINI PARK FOR THE CITY OF BALDWIN PARK Dear Mr. Carrillo,
Your civic leaders have procured a prime parcel of land adjacent to the Santa Fe Dam in order to build a new park, what a great opportunity! Baldwin Park could use a new park for this neighborhood and your community. David Volz Design is an award-winning park planning firm. We would very much like to work with you, your staff, and your community to deliver an outstanding new park, at this great location for your residents to play and recreate.
DVD has been commissioned to lead the design process for hundreds of public park development projects.
This work has resulted in accolades from community groups and design awards. The public projects we have been working on recently include: refurbishment of four parks in Irvine, the design of two new parks in South Pasadena, several parks in Santa Ana, four parks in Lynwood, Costa Mesa’s Jack Hammett park, a renovated park for West Covina and beautiful new pathways, band shelter, lighting, infrastructure and gardens for the South Gate Community Park. Also, the City of Stanton recently opened the award- winning DVD designed 11.5-acre Stanton Central Park. This park was a featured stop on a recent CPRS Park Operations Tour.
The design expertise required for the planning and design at this park property is matched by DVD’s offerings in this proposal. Our team has carefully reviewed the park site, identified development opportunities and provided, in this proposal, a proven strategy for developing a community inspired program for park design.
Park planning is our passion and we will provide outstanding service on this important commission.
David Volz Design has a very creative park planning team who has designed hundreds of neighborhood and community parks. Our desire to be Baldwin Park’s design partner for the development of this park will be evidenced in our energy and enthusiasm every step of the way. My firm and I look forward to working with you and your community on this exciting and important park project.
Very truly yours,
DAVID VOLZ DESIGN
David J. Volz, R.L.A. # 2375
LEED Accredited Professional, QSD/QSP
Designing landscapes that create
community...
Leveraging location-based
technologies to create a smarter world
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
Firm Qualifications
Firm Profile
Project Experience & References
Project Team
Organizational Chart
Resumes
Subconsultants
Work Plan
Understanding & Approach
Creative Playgrounds
Sustainability
Community Outreach
Graphic & Renderings
GIS Capabilities
Scope of Services
Project Schedule
Quality Control
Fee Proposal
4 5
12 13
18 22
24 25
26 27
28 29
31 32
33 MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
4 FIRM QUALIFICATIONS
David Volz Design (DVD) is committed to the creative
design of outstanding public spaces. We develop
landscapes, parks, sports fields, and streetscapes to
meet the specific needs of their communities. DVD
designs special environments for those who seek
recreation in a beautiful setting: wonderful
natural environments for those who are
simply looking for respite, and for those
who pursue recreation and competitive
athletic endeavors on the playing
field. Our firm capitalizes on what
the site and nature has to offer. For
all of our commissions, we work to
enhance the site’s use, working within
environmentally sound parameters
while taking full advantage of the site
and its surroundings to best service the
community’s needs.
We provides a wide range of services to our
public agency clients: site planning, budgeting
and preparation of construction documents are the
mainstays of the services we provide. Public facilities and landscape improvements we have designed are evident
in communities throughout Southern California. We have successfully delivered award-winning public landscape
important projects in all over California
We strive to stay on top of the constantly changing world of the construction industry and its pricing. We regularly analyze what is happening with projects during estimating and bidding process to ensure that we are as close
as possible to our clients’ budget. We have been very
successful in tracking costs.
Our company understands the importance of protecting
the environment, protecting our resources and the
health of future generations.
DVD is proud to be a LEED
Accredited and a Qualified Stormwater Designer QSD
company.
We understand the commitment we have to the
public to deliver quality projects that offer a high return for the public funds invested; projects that can be maintained and deliver a lifetime of service to the communities they are built for.
Our team will be easy to work with, creative, and responsive.
We live by our mission statement to “create community”
through our designs. Together our firm will be a pro-active knowledgeable resource for your city staff.
PLANNING & DESIGNING
Demonstration gardens, mitigation & restoration
Nature parks, interpretive gardens &
wilderness camps
Streetscape development & redevelopment
Community, Neighborhood & mini-parks
Facility master plans & feasibility studies
School fields & campus planning
Irrigation renovation & redesign
Design guidelines & standards
Sports parks & stadiums
Grant applications
& GIS
Founded in 1997
25 years in business
S-Corporation-CA
Never filed for
bankruptcy
Wholly-owned Business
12 employees
David Volz RLA#2375
Gary Vasquez RLA #3883
Eric Sterling RLA#5463
Luis Pedraza RLA#6782
LEED Accredited
SBE
“DVD continues to build its reputation
on creativity and service in the design
of outstanding public spaces. We create
high quality public spaces for our clients’
communities and neighborhoods. We work with
public agencies and the people they serve to
develop innovative landscapes of outstanding
beauty.”
Contact Person:
David Volz, President, RLA,
LEED AP, QSD/QSP
714-641-1300
[email protected]
Like us on Facebook!
Follow us on Instagram!
@davidvolzdesign
www.dvolzdesign.com
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
5 PROJECT EXPERIENCE & REFERENCE
More Buena Park Projects:
Client:
City of Buena Park
Reference:
“David Volz Design has always
provided the City of Buena Park
with high-quality professional
services for these projects and
many others.”
Jim Box
Director of Community Services
(714) 562-3850
[email protected]
Key Elements:
• Universally Accessible play lot
• Baseball Theme
• Walking Track
• Exercise Equipment
• Pictorial Kiosks
Services provided:
• Master Plan
• Community Outreach
• Construction Documents
• Construction Period Services
Start Date: July 2020
Completion Date: February 2022
Design Cost: $176,743
Construction Cost: $1.4 million
DVD Project Manager:
Gary Vasquez
Staff: David Volz, Paul Cassar,
Luis Pedraza
Subconsultants:
NV5, Design West Engineering
On some leftover land below the Western Avenue freeway bridge, a simple idea started a chain of events that delivered a special green space to an under-served neighborhood. The project started as a small “greening” project at the end of the 8th Street cul de sac. The project gained momentum as the city’s leaders pushed forward an initiative to purchase blighted residential lots at the end of the street. Rick Gomez, a beloved long-time coach and youth advocate in Buena Park was memorialized through the theme and detailing of the park and playlot. “Get your mitts” his favorite saying adorns the sign behind the large baseball casting.
The play equipment is an imaginative ballfield with climb-through gloves, larger-than-life bats, home plate, and baselines. There are even authentic bleacher seats salvaged from the Angels and the Dodgers stadium renovations. A special service of seven pictorial kiosks chronicles some fun moments of Coach Gomez’s work with the community’s youth.
This inviting green space is based on everything a neighborhood park should offer. Swings and climbers slide open turfgrass.
There are benches and picnic spaces, exercise equipment, and multigenerational activity areas. All accessible swing riders, close by caregiver seating, pleasant, shaded walking paths, and quick hook spaces sprinkled throughout the site. Community engagement in the park design was a highlight of the planning process. Through on-site and recreation center design workshops, the neighborhood and the community influenced every aspect of the park design. There was enthusiastic support from the extended Gomez family and many Rick supporters.
Whitaker Park
Community Gardens
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
6 PROJECT EXPERIENCE & REFERENCE
State Street park encompasses a 5-half acre utility overlay “found” parcels, along a half mile stretch of Southern Avenue. These parcels connect dozens of mid-city neighborhoods, as well as several local schools and commercial districts, they also allow for easy access to large city parks. Access to nature and open green space is provided throughout this 2 ½ acre park through elements including rolling turf grass, interspersed garden spaces as well as California native plantings that encompass one fifth of the site. The half-mile long park trail system meanders through the green space and provides access to numerous play and recreation nodes. This pathway-to- play parallels a new class 1 off street bikeway that runs the length of the project and connects to other city-wide trails. There are exciting play spaces, exercise equipment pods, sports courts and picnic spaces dispersed along the liner park’s trail system. After any given school day, the park site is filled with kids traveling between school and home who stop to recreate along this parks’ pathway. There are sculptures in this park that tie together the art and nature theme that the community asked for during the park planning process. State Street Park enriches the community, invites and provides access and elements of programed, prescribed and creative play, and provides wonderful park space on “found” underutilized utility corridor lands.
Client:
City of South Gate
Reference:
Steve Costley
Interim Director of Parks &
Recreation
(323) 563-5494
[email protected]
Key Elements:
• Themed play area
• Community art garden
• Bio-swales
• Drought tolerant plants
• 1/2 basketball courts
• Picnic area
• Exercise equipment
Services provided:
• Grant Application Assistance
• Community Outreach
• Concept Design
• Design Development
• Construction Documents
• Bidding Assistance
• Construction Period Services
Acreage: (5) Half acre parcels
Start Date: Dec 2009
Completion Date: Jan 2017
Cost of Design: $225,000
Construction Cost: $2.5 million
DVD Project Manager:
Gary Vasquez
Staff: David Volz, Larry Poindexter,
Paul Cassar, Luis Pedraza
Subconsultants: APA
Engineering, Design West
Engineering
“From Master Planning and Community Outreach to providing creative, sustainable and usable designs that enhance our community and excite our park goers, David Volz Design has consistently met all expectations.”
Paul Adams, Retired Director of Parks & Recreation
Letter of Recommendation
More South Gate Projects:
Hollydale Park
City Hall
South Gate Park
Circle Park
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
7 PROJECT EXPERIENCE & REFERENCE
This special park is one of the hundred parks funded through the state competitive grant program Proposition 84. Maryland Avenue Park is located in the historic Tropico District. The design team conducted extensive community outreach to develop a park program including opportunities for public art, historical and educational interpretive pieces, and a partnership with the local grade school to co-manage a neighborhood garden. Murals depicting historic Tropico fruit box labels, plaques with history lessons, and beautiful artistic metal gates adorn the new park. Built-in benches along a central boardwalk, an exercise area with workout stations, a picnic pavilion, and a raised bed community garden offer a great breadth of uses for this high-density, multi-ethnic neighborhood tract. Neighbors of the community are meeting each other for the first time in this wonderful park strengthening the community image and defining a new Tropico District in the City of Glendale. Residents feel safe with the park’s beautiful entry gate and energy-efficient night lighting.
Environmental conservation practices are demonstrated in this half- acre space. The formerly flat site has been graded to enhance visual interest and guide water run-off to the new storm water collection basin below the central boardwalk. Drought-tolerant plantings and sophisticated irrigation systems keep the park’s water use low despite the small patch of luxurious grass.
“They are very professional in their approach to all projects, their staff are easy going, they listen to client needs, and engage the community to incorporate their wants / needs / concerns in developing the designs for projects at hand.”
Koko Panossian, City of Glendale
Letter of Recommendation
Client: City of Glendale
Reference:
Koko Panossian
Deputy Director
(818) 548-2054
[email protected]
Key Elements:
• Play structure
• Historic Tropico District theme
• Shaded picnic area
• Chess tables
• Public art
• Exercise Equipment
• Community garden
• Drought-tolerant plantings
• Stormwater run-off basin
Services provided:
• Community Outreach
• Master Plan
• Design Development
• Construction Documents
• Bidding Assistance
• Construction Period Services
Awards:
• CPRS Award of Excellence
• APWA Best Award Recreation &
Athletic Facilities
Acreage: 1
Start Date: September 2010
Date of completion: August 2014
Cost of Design: $200,000
Cost of Construction: $1.5 million
DVD Project Manager: Gary
Vasquez. Staff: David Volz, Paul
Cassar, Angela Lee, Luis Pedraza
More Glendale Projects:
Cerritos School Park
Fremont Park
City Sign
Pacific Park
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
8 PROJECT EXPERIENCE & REFERENCE
Primrose Park is envisioned as a new recreational community park for this central section of the city. This park will be the first park installed within the city in over 50 years and was granted funded by Proposition 68. The vision of this new park is a vibrant activity space that would include: a playground, community space for fitness and wellness activities, a walking exercise loop, and new parking lot. The park is enclosed by a boundary fence utilizing decorative metal fence types of pickets within the site and along the alley with screening panels along Primrose Avenue. Just over the fence within the park will be a landscape buffer of planting with an art piece on a pedestal with lighting as a focal point at the corner between the park and parking lot to lead the eye into the site. A walking exercise loop with rubber surfacing and wayfinding lighting will encircle the whole park with two entries, a main gateway at the center of the site and a secondary gateway along Primrose Avenue, both to be locked at dusk. The play equipment layout has dedicated areas suited for 2-to-5-year old’s and 5-to-12- year old’s which also incorporates a custom flower shaped shade structure within the main piece of equipment. The playground with the theme and layout inspired by flowers taking elements of the park’s namesake Primroses and Camelias as depicted within the City Seal and logo, also taking elements of the color palette to be used throughout the park.
Client:
City of Temple City
Reference:
Adam Matsumoto
Director of Parks & Recreation
(626) 285-2171 ex. 4505
[email protected]
Key Elements:
• Prop 68 grant funded
• Themed play
• Walking path
• Low use water system
• Drought tolerant plantings
• Exercise Equipment
• Restroom
• EV Charging stations
Services provided:
• Grant Application Assistance
• Community Outreach
• Concept Design
• Design Development
• Construction Documents
• Bidding Assistance
• Construction Period Services
Size: 1 acre
Start Date: June 2018
Completion Date: February 2022
Design Cost: $195,279
Construction Cost: $2.4 Million
DVD Project Manager:
Gary Vasquez
Staff: David Volz, Luis Pedraza
Subconsultants:
DMS Consultants, Design West
Engineering
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
9 PROJECT EXPERIENCE
The City of Costa Mesa wanted to renovate their existing park and playground south of their new Donald Dungan Library. The directive for Lions Park was to remove and replace the restroom building and preserve the mature trees as well as install a new playground and retain a vintage fighter jet play structure in place.
The program for users would be for ages 2 to 5 years and 5- to 12-year-old children including universal access. The programming of the play elements and surfacing of the playground design was inspired and driven by the jet fighter and an overall aviation theme. The site was zoned with the 2- to 5-year-olds to the west with swings with accessible seating for all, springers and small playhouse within rubber surfacing and a planter separation to a sand lot with sandcastle, table, and digger within as added play elements for toddlers. The 5- to 12-year-old area utilizes the renovated jet plane and a 2 towered play structure with several climb and interactive elements. The aircraft carrier rubberized surfacing pattern in between the structure and jet lent the deck of the aircraft carrier to be utilized as a runway for a zipline feature that allows the users to imagine flying over the deck. Additional program elements are swings and accessible seesaw and
round-a-bout for all completing the playground. The mature tree canopies allowed families to have instant shade provided while their children engaged the site.
Client: City of Costa Mesa
Contact:
Hector Soriano
Associate Engineer
(714) 754-5045
[email protected]
Key Elements:
• Universally accessible play
equipment
• Refurbished Fighter Jet
• Zipline swing
• Drought tolerant plantings
• Restroom
Services provided:
• Community Outreach
• Master Plan
• Construction Documents
• Construction Period Services
Acreage: approximately 1
Start Date: Feb 2018
Completion Date: July 2021
Design Cost: $219,415
Construction Cost: $2.4 million
DVD Project Manager: Gary
Vasquez
Staff: David Volz, Paul Cassar, Luis
Pedraza, Dana Bull
Subconsultants: DMS
Consultants, Design West
Engineering
More Costa Mesa Projects:
Harbor Blvd Bike Trail
Westside ImprovementsSTREETSCAPE AND MEDIAN DEVELOPMENT
STANDARDS
Harbor Boulevard
Katella Avenue
Harbor Blvd Medians
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
10 PROJECT EXPERIENCE
The children on the east side of Lawndale needed a real park.
Previously they played on a pie shaped patch of green space, only a third of an acre in size. A real park was to be built right over the adjacent public street. A fire storm of activity by civic leaders and city staff solidified the feasibility of a street closure on Osage Avenue. Once the project was awarded an Open Space and
Parks District park improvement grant, the project was approved.
Community inspiration influenced every aspect of the park’s development, from the expansion into the street right of way to the inclusion of local culture and lore into the detailing of the play space and park benches. The community also insisted on healthy outdoor activities for teenagers and group spaces for family celebrations. There are music notes inlaid in the surface of the play space, piano key adorned benches that offer seating and interest, and the play equipment features musical elements. This music theme commemorates a local music shop that at one time was frequented by the Beach Boys. New outdoor exercise equipment, group and individual picnic spaces and sinuous walking paths invite families and neighbors to come and congregate at this great new park. The many play spaces and gathering spaces are surrounded by beautiful landscape plantings and rain gardens that Client: City of Lawndale
Reference:
Mike Estes
Parks Director
(310) 973-3272
[email protected]
Key Elements:
• Community Park
• Play structure
• Music themed
• Shaded picnic area
• Chess tables
• Public art
• Neighborhood garden
• Drought-tolerant plantings
• Stormwater run-off basin
Services provided:
• Community Outreach
• Master Plan
• Design Development
• Construction Documents
• Bidding Assistance
• Construction Period Services
Size: 1 acre
Start Date:
Completion Date: Sept. 2015
Design Cost: $239,800
Construction Cost: $1.7 Million
DVD Project Manager:
Gary Vasquez
Staff: David Volz, Eric Sterling,
Paul Cassar
disguise storm water treatment
basins and utility equipment. The
development of this park required
a creative approach to “finding”
public space for recreation, careful
planning for the street vacating,
and thoughtfulness in delivering a
sustainable, maintainable park.
More DVD projects in the City of Lawndale
Hopper Park
“These
[DVD’s]
services
have
included
community
based design
processes, public
outreach meetings,
presentations to
commissions and
council and creative
solutions that have
addressed many community
needs. ... I sincerely
recommend DVD to any agency
...”
Mike Estes
Parks Director, City of Lawndale
Letter of Recommendation
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
11 PROJECT EXPERIENCE
The rolling grassy landscape at the park’s entry gates and children’s hand prints in the walkways, welcomes visitors into Dotson Park where they encounter exciting discoveries throughout this unique public park.
The park’s large western themed gates welcome visitors with Mayor Dotson’s iconic quote: “It’s all about the kid’s”. Once inside the park, one of the first features that visitors encounter is the exciting western themed water re-circulating splash pad. The most prominent feature of the park is a massive two-story pirate ship, fully ADA accessible by ramp, with thirty-five feet high sails that dominates the skyline of the park. It’s moored in a lagoon of blue rubber surfacing where children can discover other features including a large treasure chest, jewel crusted paving, climbing boulders, as well as imprinted animal tracks and dinosaur fossils. Extremely popular in the warm summer months, a splash pad includes interactive water elements where children can play under the protection of a large Indian Tee-pee themed fabric shade structure. The sections of the park are connected to the main walkway and to the community plaza by three stone clad bridges which cross a grass filled bio-swale that runs the through the center of the park. Water use in the park has been minimized through the use of drought tolerant plants and by reducing turf areas. Other features of the park include a half basketball court, exercise equipment, and decomposed granite walking path designed to encourage everyone to exercise and have fun. The community plaza features a log cabin themed restroom building as well as a 1,000 sq. ft. log cabin themed community center and classroom. Prior to construction, Community Services Department sponsored an event where local children could create tiles that represented their vision for the park. These tiles were incorporated into seat walls that encircle two large mulberry trees that were preserved from the sites previous days as a child care center. This whimsical area was designed to excite the imagination of community children and provide an opportunity to explore and interact with each other.
Client: City of Stanton
Reference:
Zenia Bobadilla
Community Services Director
(714) 890-4847
[email protected]
Key Elements:
• Neighborhood park design
• Splash pad area 2,600 s.f.
• Recirculating water/irrigation
system
• Fort theme covered tot play area
• Custom ADA pirate ship
playground
• Log Cabin themed Community
Center
• Bio-swales & Low maintenance
drought tolerant plants
• 1/2 basketball court
• Picnic area & exercise equipment
Services provided:
• Community Outreach
• Master Plan
• Construction Documents
• Construction Period Services
Awards: CPRS Award of Excellence
Acreage: 1
Start Date: Jan 2007
Completion Date: Aug 2008
Design Cost: $143,000
Construction Cost: $1.9 million
DVD Project Manager: Eric
Sterling
Staff: David Volz, Gary Vasquez,
Paul Cassar
More DVD Projects in the City of Stanton:
Beach Blvd Medians
Stanton Central Park
Civic Center
Veterans Memorial
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
12 PROJECT TEAM
City of Baldwin Park
Maine Avenue Mini Park
DAVID VOLZ DESIGN
LANDSCAPE ARCHITECTS, INC
David Volz, RLA #2375,
LEED AP, QSD/P
Principal in charge
Gary Vasquez, RLA #3883
Director of design
Eric Sterling, RLA #5463
Senior Landscape Architect
Kevin Volz, GISP
Director of GIS
Luis Pedraza, RLA #6782
Landscape Architect
Paul Cassar
Senior Landscape Designer
Bryant Avolos
Landscape Designer
Dana Bull
Landscape Designer
Michelle Maldonado
Project Designer
Xitlali Casarrubias
Project Designer
Sahar Fazelvalipour
Project Designer
DESIGN WEST ENGINEERING
Electrical Engineer
Leo Maya, P.E., E19480
Senior Electrical Engineer
Roy Morales, P.E.
Project Manager / Senior Electrical Designer
CWE ENGINEERING
Civil Engineer
Katie Harrel, P.E.
Project Manager / Civil Engineer
Our creative designers have the background and expertise to deliver outstanding landscape architecture services
for your city’s project. The DVD key team members are
experienced and talented professionals and they will be supported by a team of licensed landscape architects,
several very capable designers, sub consultants, and
support staff.
Our design approach, from design development through
construction document development, includes strong
quality control techniques as well as several quality
control measures. For example, our team will have a
senior staff landscape architect assigned to specifically provide quality control oversight. This experience
landscape architect will be involved in regular in-house design review of project drawings, specifications and
budget estimate. He will provide input, and advice to the project administrator. This effort, together with our other quality control measures, will focus on providing the city with a design which is accurate and constructable.
Delivering projects within our client’s expectations,
budgets and time frame is our top priority. We will establish milestones for deliverables and set precise schedules
for meetings and reviews. Our senior management will
review all submittals prior to issuance. We will provide recommendations based upon experience and expertise
for the betterment of any project assigned to DVD. These same senior DVD professionals will remain the primary
contact for the City throughout the project.
PROJECT MANAGER -Gary Vasquez will provide design
oversight of this project and be the design professional- of-record for the construction documents. Coordination of our large team of professionals will be the responsibility of DVD’s project manager, Luis Pedraza. Luis has extensive team leadership experience, he will be an active and
engaged manager for this project. He will coordinate and lead design development meetings. Keeping in regular
touch with the city project team, updating schedules and filing project progress reports, with action items, as the design is developed.
David Volz Design looks forward to a long relationship
with your city. We are committed to delivering high quality services, designs, reports, documents, and support to the city
BOA ARCHITECTS
Architectural Services
Edward Lok Ng, AIA
Project Manager / Senior Architect
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
13 RESUMES
ROLE: Works extensively on the
development process from inception
through master plan development,
construction document preparation,
contract administration, and on-site
inspection. He managed the project to
ensure adherence to established project
budgets, and schedules.
RECENT PROJECT EXPERIENCE
RICK GOMEZ PARK
Client: City of Buena Park
The project started as a small “greening”
project at the end of the 8th Street cul-
de-sac. Rick Gomez, a beloved long-time
coach and youth advocate in Buena Park
was memorialized through the theme
and detailing of the park and playlot.
STANTON CENTRAL PARK
Client: City of Stanton
Stanton Central Park is the city’s largest
recreational open space encompassing
11.5 acres with features encouraging
activity and exercise for a city whose
citizen’s never had a community park.
Attentive design work was aided by the
voiced needs of the community, making
this truly a “people’s park.”
FREMONT PARK
Client: City of Glendale
The park’s ambiance and the many
gathering spaces within the park will be
enhanced by new synthetic turf soccer
fields, community center, play spaces,
picnic grounds, ball courts, and new
lighting.
SANTA ANA SPLASH PADS
Client: City of Santa Ana
The City of Santa Ana has the
opportunity to reimagine a portion of six
existing parks and plan for new splash
pads. This is precious parkland for the
neighborhoods surrounding these parks
each is unique and the DVD team is
ready to develop specialized designed
for each site.
Mr. Vasquez is a highly experienced
and award-winning senior design
leader with 30+ years of experience
in designing multi-faceted projects
throughout California. He is a valuable member of the DVD team providing creative design solutions to any challenges or opportunities that arise. Over the years, Mr. Vasquez has provided high-quality project management on many of
DVD’s most successful and highly acclaimed park projects.
He is known for his ability to deliver innovative and unique designs that meet and exceed client expectations.
One of Mr. Vasquez’s key strengths is his ability to successfully integrate public input into his design projects. He is a key figure in DVD’s community outreach program, and he works tirelessly to ensure that the community’s ideas and input are incorporated into the master plan. This dedication to community input has led to numerous successful projects and has helped to establish DVD as a leader in the design industry. Mr. Vasquez’s expertise in concept development and project planning is complemented by his broad
knowledge of construction detailing, planting and irrigation design. This approach to project delivery ensures that
every aspect of the design is carefully considered, resulting in high-quality project outcomes.
Overall, Mr. Vasquez’s many years of experienc
e, his
awardwinning design abilities, and his dedication to
community input make him an invaluable member of the
DVD team.
EDUCATION
• MLA, Landscape Architecture, 1989
California State Polytechnic University, Pomona
• BS, Ornamental Horticulture, 1986
California State Polytechnic University, San Luis Obispo
REGISTRATION
Landscape Architect, California, #3883, 1992
ACCOMPLISHMENTS
Design of the Year Award, APA 2010
SKILLS
AutoCAD, Adobe Photoshop, Microsoft Office
YEARS WITH DVD: 1997 - present
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
14 Luis is a highly skilled graphic
designer with more than 8 years
of experience working on various
projects for agencies and design
companies, including print
advertisement and landscape
design. His extensive experience and expertise in concept development, graphic illustration techniques, and project planning have led to his success in delivering high-quality design solutions for clients. In addition to his design work, Luis has a passion for community outreach and addressing issues of park poverty in under-served areas.
Luis is skilled in managing and directing professional staff in a dynamic atmosphere, making him an effective leader and team player. He has excellent communication skills, both written and verbal, and is adept at analyzing project objectives and working closely with clients, architects, and engineers to provide a solid foundation for successful project completion. His ability to communicate a vision from both the client and his own innovative stylings is exceptional.
Luis’s communication skills and visual perception make
him capable of creating projects that convey a unique
and engaging vision for clients. His passion for design and community outreach, coupled with his years of experience and expertise, make him a valuable asset to any design
team.
EDUCATION
• MLA. Landscape Architecture, California State
Polytechnic University, Pomona, 2017
• Certificate in Ornamental Horticulture, 2011, Orange Coast College, Costa Mesa, Ca
• BA, Graphic Design, 2009, California State University, Fullerton, Ca
REGISTRATION
Landscape Architect, California, #6782, 2022
ACCOMPLISHMENTS
• Student Merit Award ASLA, SoCal Chapter, 2017
• “Quality of Life”, Merit Award ASLA, SoCal Chapter, 2016 • Annual Southern California Spring Garden Show, 2015
• Annual Southern California Spring Garden Show, 2014
SKILLS
Adobe Creative Suite, Sketch up, AutoCAD, Bilingual -
Spanish/English, HTML, CSS, Microsoft Office
ROLE: Works extensively on the
development process from inception
through master plan development,
construction document preparation,
contract administration, and on-site
inspection. He managed the project to
ensure adherence to established project
budgets, and schedules.
RECENT PROJECT EXPERIENCE
JACK HAMMET PARK
Client: City of Costa Mesa
Improvements including new walkways,
parking lot expansion, water facilities and
control structures relocation, and a new
pedestrian connection will be designed.
LINCOLN AVENUE MEDIANS
Client: City of Cypress
The lawn and aging irrigation system
along this important thoroughfare will
be redesigned to a bold and exciting
streetscape with a water saving plant
palette and a low maintenance irrigation
system.
CIRCLE PARK
Client: City of South Gate
This park will be fully refurbished with
new open play fields, community
center, play spaces, picnic grounds
and ball courts to provide a wonderful
greenspace and needed recreational
opportunities for the neighborhood.
TURF MEDIAN REPLACEMENT
Client: City of Norwalk
This EEMP grant funded project included
the removal of turf and replaced with low
water use and drought tolerant plantings
within medians and side panels.
BERKSHIRE & GREVELIA PARKS
Client: City of South Pasadena
The Berkshire and Grevelia lots have
been purchased and the neighborhood
has given initial ideas for the conversion
of these properties to pocket parks. DVD
designed life back to the exciting park
facilities that the neighbors envisioned for
their community.
RESUMES
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
15 RESUMES
Has more than 13 years of
experience in landscape
architecture working on projects
for public agencies. His design
expertise ranges from recreational
parks to streetscapes, school sites, as well as city design guidelines. A benefit to Mr. Cassar’s design ability is his attention to detail and his knowledge of playground
design, the latest construction practices and materials, ADA accessibility concerns, and his experience in the
installation of hardscape, softscape, and irrigation systems.
He brings field investigation, research, and communication experience to each of our projects.
Mr. Cassar has been a key figure at DVD in coordinating design development plans and carrying them through
construction drawings. He is known for his ability to
collaborate with a variety of clients, architects, engineers and designers and to successfully manage projects from
beginning to end.
He ensures adherence to established project schedules
and cost agreements, and monitors production for delivery of the highest quality products to clients. He cooperates well with staff, clients, and agencies to create successful products and works closely with contractors during
construction. He is typically responsible for plan checking to ensure the successful completion and delivery of
projects.
EDUCATION
BS, Landscape Architecture, 2005
California State Polytechnic University, Pomona
SKILLS
Adobe InDesign, Adobe Creative Suite, Sketch up,
AutoCAD, Microsoft Office
YEARS WITH DVD: 2005 - present
AVAILABILITY: 40%
ROLE: Responsible for analyzing data
from our community input charrette
process to help form a common
goal of what the community desires,
prepares landscape architectural plans,
specifications, and cost estimates on a
multitude of projects, plan checking to
ensure consistent update of plan details
from client requests.
RECENT PROJECT EXPERIENCE
CANYON HIGH SCHOOL, VILLA PARK
HIGH SCHOOL & ORANGE HIGH
SCHOOL
Client: Orange Unified School District
DVD provided construction documents
for bidding and for the adjacent site
improvements of the new turf sports
fields and all weather running tracks.
JACK HAMMET PARK
Client: City of Costa Mesa
Improvements including new walkways,
parking lot expansion, water facilities and
control structures relocation, and a new
pedestrian connection will be designed.
FREMONT PARK
Client: City of Glendale
The park’s ambiance and the many
gathering spaces within the park will be
enhanced by new synthetic turf soccer
fields, community center, play spaces,
picnic grounds, ball courts, and new
lighting.
CITRUS GLEN& HICKS CANYON PARK
IRRIGATION
Client: City of Irvine
The DVD team concluded that the utility
service line, water meter, and irrigation
mainline were undersized to provide the
capacity that was needed. A decision
was made, based upon cost-benefit
analysis, to split the park in two.
MILES AVENUE TURF REDUCTION
Client: City of La Quinta
The new street median island landscape
along Miles Avenue will set a precedent
for a new beautiful water thrifty and desert
efficient landscape.
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
16 Dana Bull is a talented Landscape
Designer with David Volz Design,
known for her exceptional eye
for plant palette and her love for
all plants. With over six years
of experience in the field, she has developed a deep
understanding of plant materials and their requirements, and uses this knowledge to create unique and beautiful
outdoor spaces that are both functional and aesthetically pleasing. Her passion for all things plant-related is evident in her work, and she is dedicated to creating designs that not only meet her clients’ needs but also incorporate a wide variety of plants that will thrive in the local climate. Whether designing a small residential garden or a large commercial landscape, Dana brings a creative and thoughtful approach to every project she works on.
ROLE: Responsible for analyzing data
from our community input charrette
process to help form a common
goal of what the community desires,
prepares landscape architectural plans,
specifications, and cost estimates on a
multitude of projects, plan checking to
ensure consistent update of plan details
from client requests.
RECENT PROJECT EXPERIENCE
WHITAKER ELEMENTARY SCHOOL
PARK
Client: City of Buena Park
An initial opportunity to provide some
dedicated park facilities at Whitaker
School has blossomed into a full of
fledged “new” park across three acres
of school yard. Through a series of
community outreach workshops a plan
has emerged with several exciting and
unique elements.
BERKSHIRE & GREVELIA PARKS
Client: City of South Pasadena
The Berkshire and Grevelia lots have
been purchased and the neighborhood
has given initial ideas for the conversion
of these properties to pocket parks.
DVD designed life back to the exciting
park facilities that the neighbors
envisioned for their community.
MILES AVENUE TURF REDUCTION
Client: City of La Quinta
The new street median island landscape
along Miles Avenue will set a precedent
for a new beautiful water thrifty and desert
efficient landscape.
CANYON, VILLA PARK & ORANGE HIGH
SCHOOLS
Client: Orange Unified School District
DVD provided construction documents
for bidding and for the adjacent site
improvements of the new turf sports
fields and all weather running tracks.
EDUCATION
• BS. Landscape Architecture, California State Polytechnic University, Pomona, 2016
SKILLS
AutoCAD, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
YEARS WITH DVD: 2017 - present
RESUMES
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
17 As a recent graduate from the
landscape architecture program at
Berkeley, Ms. Maldonado brings a
strong design background. With her
knowledge of AutoCAD and SketchUp,
as well as her attention to detail and
ability to work well in a team, she is well-suited to assist with the design and planning of various landscape projects, conduct research and gather data, and prepare cost estimates and project schedules. Her strong communication skills will also be an asset when it comes to client meetings and presentations.
She has a great sense of responsibility, and she is eager to learn and grow in the field.
ROLE: Assist with the design and
planning of landscape projects,
including site analysis, conceptual
design, and construction documents,
Conduct research and gather data
on site conditions, materials, and
regulations, Participate in client
meetings and prepare graphics for
presentations.
RECENT PROJECT EXPERIENCE
AROVISTA PARK MODERNIZATION
Client: City of Brea
The goal is to create an all inclusive
destination park to improve
emotional, social, physical, and
mental health and where they can
explore, discover, relax, and play in a
safe and uniquely fun environment.
COSTA MESA SANITARY
HEADQUARTERS
Client: Costa Mesa Sanitary District
A turf removal/water conservation
project to provide a boldly vibrant
native landscape design.
SANTA ANA SPLASH PADS
Client: City of Santa Ana
The City of Santa Ana has the
opportunity to re-imagine a portion
of six existing parks and plan for new
splash pads.
PICKLEBALL COURTS @ MIKE
WARD COMMUNITY PARK
Client: City of Irvine
This facility upgrade will include a
8-court layout, electrical upgrades
and lighting, shade, player and
spectator seating, and other
amenities.
JURUPA AVENUE MEDIANS
Client: City of Fontana
We will consider the already
developed street medians and
the right-of-way along the project
corridor to
include the aesthetics
of the unique neighborhood
characteristics.
EDUCATION
BS, Landscape Architecture, University of California, Berkley, 2022
SKILLS
AutoCAD, Rhino, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
YEARS WITH DVD: May 2022 - present
RESUMES
Ms. Cassarubbias has a strong focus
on community engagement and
creating designs that are versatile
and provide a range of services. By
engaging with the community to
understand their wants and needs,
she aims to create designs that add meaning and value to the space. Her motivation and team-oriented approach will make her an asset to any team and will ensure the success of any project she works on. Her ability to balance the technical and creative aspects of landscape architecture are valuable skills, and her approach to engaging the community in her designs will bring a unique perspective to the team and projects.
EDUCATION
BS, Landscape Architecture, University of California, Berkley, 2021
SKILLS
AutoCAD, Rhino, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
YEARS WITH DVD: June 2022 - present
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
18 SUBCONSULTANTS
Since 2006, CWE’s trusted and distinguished civil infrastructure, water resources, and environmental engineering services have enhanced the quality of life of our esteemed communities. We are privileged to have served over 250 public municipalities, utility companies, private businesses, and federal agencies who have benefitted from our promise of Creating a Better Tomorrow, Today™.
Our award-winning industry leaders actively work to cultivate the engineering protégés and environmental stewards of tomorrow. We work tirelessly to bring the mastery, creativity, and commitment necessary to deliver forward-thinking results to enhance the communities we live, work, and play in, leaving them better for the next generation. This is the CWE standard.
CWE has been recognized by the Zweig Group as a “Hot Firm” four times and a “Best Firm To Work For” six years in a row. These honors not only highlight CWE’s significant business growth, but also reflect our growing staff’s sense of purpose and happiness at CWE. We are eager to demonstrate how engaged employees with the same goal of Creating a Better Tomorrow, Today™ prompt clients to return, and show the City what benefits our dedicated engineers can bring to your table and fulfill your park needs. CWE is a certified Small Business Enterprise (SBE).
KATIE HARREL, P.E., ENV
SP, QSD
Katie Harrel is a talented
engineer with a decade
of experience in the
management, feasibility
assessment, and design
of award-winning BMP
projects in park settings. She effectively coordinates with clients, permittees, subconsultants, and project
staff to ensure project completion on strict budgets
and deadlines. Her duties have included developing
master planning concepts, designing urban runoff
treatment and control facilities, preparing pollution
prevention assessments and reports, performing
water quality monitoring, conducting hydrology
and hydraulic studies, modeling hydrology and
hydraulic conditions, conducting utility research,
traffic control planning, and obtaining required
permitting.
EDUCATION:
• MS, Civil Engineering, California State University,
Long Beach
• BS, Civil Engineering, California State University,
Long Beach
REGISTRATIONS:
• Civil Engineer, CA, 85752
• Envision Sustainability Professional, 23336
• Qualified SWPPP Developer, C85752
YEARS OF EXPERIENCE: 10
TAMMY TAKIGAWA, P.E.,
ENV SP, QSD/P
Tammy Takigawa is
certified as a professional
engineer and specializes
civil design, water
resources, and stormwater
management projects.
She has conducted thorough research on several
projects for local municipalities, which involved
compiling data and records related to utilities,
hydrology and hydraulics, existing facility plans,
and water quality. Tammy’s duties include
utilities research, BMP design, LID planning
and implementation, permitting, stormwater
compliance, and feasibility assessments.
EDUCATION:
• BS, Civil Engineering, California State University,
Long Beach
REGISTRATIONS:
• Civil Engineer, CA, 92021
• Envision™ Sustainability Professional Credential,
21840
• Qualified SWPPP Developer/ Practitioner, 27889
YEARS OF EXPERIENCE: 7
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
19 CITY OF SANTA ANA
KING STREET URBAN GREENING PROJECT
CWE prepared a Clean California Local Grant Program (CCLGP) grant application for this project, resulting in an award of nearly $1.5 million to the City of Santa Ana for design and implementation of a project that will turn the debris-filled King Street parcel into a passive park-like area that supports multiple modes of transportation, such as walking and biking. CWE was then selected by the City to implement the final design for the project.
Existing impermeable surfaces are being removed to make way for drought-tolerant landscaping, shade trees, pervious pavement bicycle path, energy-conserving lighting, interpretive signage, seating, Americans with Disabilities Act (ADA) improvements, stormwater bioretention and infiltration systems, waste receptacles, and public art. The project will capture runoff from a local drainage area of about 10 acres between King Street and Fairview Street. Runoff is expected to be conveyed through surface treatment in the form of bioretention swales/basins before it will overflow into a subsurface infiltration system. Tasks include researching existing field conditions and records, topographic survey, sizing the stormwater capture system in the conceptual design plans based on the 85th percentile storm event, environmental documentation, providing PS&ES, providing public outreach, utility coordination, geotechnical exploration, and potholing.
CITY OF BALDWIN PARK
BARNES PARK MULTI-BENEFIT STORMWATER CAPTURE
The City of Baldwin Park retained CWE to provide engineering services for Barnes Park Multi-Benefit Stormwater Capture Project (Barnes Park Project). Engineering services include, but are not limited to, final design of a stormwater infiltration facility and above ground grading, specifications, and cost estimates for construction, operations and maintenance, and post-construction monitoring of the Barnes Park Project. CWE is coordinating with the City’s landscape architect to incorporate landscape and park enhancements to the grading plans. The project will capture, treat and infiltrate approximately 440 acres of stormwater from various land uses within the City (i.e., mainly Single-Family Residential, Multi-Family Residential, and Commercial). The facility will be located under existing landscape on the southern portion of Barnes Park, located at 3251 Patritti Ave, Baldwin Park, CA 91706. A diversion structure on the existing 81-inch diameter Los Angeles County Flood Control District (LACFCD) Storm Drain (BI 9705) would divert stormwater from Bess Avenue into a pre- treatment device before being gravity fed into an underground infiltration gallery facility (BMP). Once stormwater fills the chamber, an actuated valve will close and take the system offline to prevent surcharge.
The goal of this project is to treat, capture and infiltrate approximately 10 acre-feet of wet and dry weather flows, which is just shy of the stormwater runoff volume of the 85th percentile design storm, while the final design allows for the capture of 16 acre-feet. This project was included in the Upper San Gabriel River Enhanced Watershed Management Plan (EWMP) prepared in June 2015 (revised January 2016).
SUBCONSULTANTS
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
20 SUBCONSULTANTS
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Design West Engineering – Relative Experience
Stanton Central Park
South Gate Park
Hogan Park in Lawndale
Electrical design for new community park including
all new security lighting, restroom and office
building, and new electrical service.
College Park in Chino
Discovery Park in McFarland
Stoddard Park in Anaheim
Vila Borba Park in Chino Hills
Sage Park in Anaheim
Frontier Park in Tustin
Bud Bender Park in Rialto
Hamel Park in Beverly Hills
Miller Park Amphitheater in Fontana
Kahler-Russell Park in Covina
TeWinkle Park in Costa Mesa
San Sevaine Park in Fontana
De Oro Park in Coachella
Grand Terrace Park in Grand Terrace
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MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
21 SUBCONSULTANT
BOA is a 7-person architectural firm, located in
West Long Beach just 60 minutes from your office,
that has been in continuous business for 59 years,
with a competitive advantage in Public Works
architectural modernization projects including:
building additions, renovation/ retrofit, tenant
improvements (TI); façade improvement projects,
and building systems modernization. Although we
have completed new construction projects, this
is our industry niche and competitive advantage.
We have completed over 2,000 Public Works
architectural projects for over 80 local public entities.
We have unique expertise in Parks/ Recreation
Facilities, Fire Stations, Security-Workplace
Safety Improvements, Community Centers, ADA
Compliance, and Civic Center Facilities. We have
unique expertise in restroom design as we have
recently designed more than 50 park restrooms
for the cities of Long Beach, Torrance, Bellflower,
Cypress, Carson, Redondo Beach, Huntington
Beach, Montebello, Tustin, and Los Angeles. We
renovated 10 beach restrooms, and we have
completed 4 pre-fabricated park restroom projects
for the City of Long Beach. We can compete
favorably with just about any other firm on these
building types. Our staff expertise and production
systems are geared for these types of architectural
modernization and often “messy” renovation
projects. We have completed the design of over
300 Parks/Recreation projects, over 60 Community
Centers, over 50 fire stations, 20 libraries, over 400
ADA Compliance renovation projects, and 15 civic
centers.
We are a small firm that prides itself on personalized
service by the principal and architectural staff.
BOA’s philosophy demands that the principal be
intimately involved in every phase of your project.
As a result, Edward Lok Ng, licensed architect, will
be the Principal-in-Charge and the Project Manager
for this project. This will allow high-level decisions to be made quickly and efficiently on your project.
BOA is also a firm that fosters an exceptional
working atmosphere for its staff. As a result, high
quality work is achieved for all of its clients. BOA’s employees are highly skilled long-term staff and are
always encouraged to become better architects
and better project managers with continuing
education and advanced certification.
EDWARD “LOK” NG, AIA, LEED AP
President, Senior Project Manager and Designer
EDUCATION:
• Bachelor of Architecture, University of Hawaii,
1981
REGISTRATION:
• Licensed Architect, C-16840, State of CA, 1986
• LEED Accredited Professional, 2009
Edward Lok Ng has been a member of BOA since
1982. Principal and Director of Design, Mr. Ng
has over 38 years of experience in all phases of
the design process. He has personally designed
and managed over 500 municipal facility projects
and completed design work for over 30 parks
for local cities. He is very familiar with Expediting
architectural project for the City of Gardena as he
designed the renovation improvement for Gardena
Fire Station 158, Feasibility Study for the historic
Gardena Chase Bank building, which is owned by
the City. He leads a talented team of designers
and consultants to ensure that design solutions
effectively meet the clients’ and users’ needs
while adhering to client schedules and budget
constraints. He has been the Project Manager and
Designer for numerous projects within civic/public
buildings, the Parks and Recreation facilities, city
hall, Fire Station facilities, Police facilities, and ADA retrofit/transition plan projects. This experience
coupled with Mr. Ng’s dedication and commitment
to sustainability and design excellence has led
to numerous honors and repeat clients for BOA.
Finally, Mr. Ng has personally designed numerous
parks and recreation facilities and public parks,
including the Cities of: Carson, Bellflower, Cypress,
Hawthorne, Irvine, Huntington Beach, Torrance,
Tustin, State of California, and many others.
A certified plan review consultant to California’s
Division of the State Architect, Mr. Lok Ng has
completed DSA-sponsored training as an Access
Compliance Plan Reviewer and Accessibility
Surveyor. As a member of the City of Long Beach
Disabled Access Appeals Board since 1994 and the
Design Review Board for the City of Downey since
1989, he has reviewed applications and appeals
for a broad range of commercial and municipal
design projects. He is also LEED, AP Certified and
has design several LEED Certified projects, which
will be a great asset for the sustainability design.
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
22 WORK PLAN
The Maine Park Mini Park (Maine Avenue at Joanbridge Street) is going to be a special green space for the northern neighborhoods of Baldwin Park. With high expectations your city leaders have already invested heavily in the project. Delivery of an outstanding park on this 8,000 square foot parcel will add great value to the investment the city council has made at this site.
David Volz Design has delivered award-winning park projects to agencies and communities with very similar conditions. The vision we have for Maine Avenue Mini Park is one that delivers a memorable, safe, and beautiful play space. Our park planning team wants to put forth concepts that will address the site and the neighborhood expectations. Our design will be all inclusive and creative. DVD’s professionals look forward to reaching out to the neighbors and your community to develop a design vision for the park and its’ amenities.
The initial project program contemplates a play space, picnic area, shade sails, landscape and possibly fencing and small restroom. DVD’s park planners will bring these ideas forward to the community and ask for input and confirmation of the development program and help in defining the park layout. Through our community inspired design program DVD’s park planners will evolve the concept plans based upon the community’s desires.
We have a proven design development regimen that has resulted in the delivery of many outstanding, unique community inspired parks.
MAINE AVENUE MINI PARK PRELIMINARY DEVELOPMENT
PROGRAM
1. New prefabricated restroom building. DVD’s team will provide options for restroom manufacturers and styles.
2. Sustainable best management practices (BMP’s) such as bioswales and other storm water capture improvements.
3. Permeable pavement solutions.
4. Solar LED Pedestrian Lighting.
5. Educational interpretive signs discussing methods of conserving water and reducing carbon footprint, and other educational signage that will be developed in partnership with ActiveSGV.
6. Signage with distance markers to other City Parks.
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
23 WORK PLAN
7. Shaded seating and picnic areas.
8. Green infrastructure, consistent with the City’s General Plan Health and Sustainability Element.
9. Shade trees and drought tolerant native planting with Smart water irrigation system
10. Low impact recreation amenities such as picnic tables, playgrounds, benches, wind sails and/or sunshades, public art, and banners.
11. Large architectural entry gate sign/monument, mission style perimeter fencing, masonry screen wall along adjacent
parcels.
12. Design wayfinding signage demonstrating connectivity to the San Gabriel Bike and River Trail, Emerald Necklace, and the Sante Fe Dam Recreation area.
13. Cloud-based surveillance systems compatible with the existing City’s Verkada Surveillance Network.
14. Adherence to the RMC Grant Agreement (RMC22017)
conditions and requirements (See Exhibit “B”).
Upon development of the concept plans with the assistance of the community, DVD professionals will present the ideas to your parks commission for review and comment. Final concept plans will then be prepared for presentation to your city council.
Upon approval of the concept, DVD’s team will refocus on delivery of Construction Documents. Our team will provide a full design package. Our often used and well experienced civil engineers and electrical engineers will provide plans within their expertise.
DVD’s project management will ensure a cohesive, biddable, and constructible plan set. This same team will be available through the construction period to ensure the vision of the park meets the communities expectations.
If the site built restroom option is selected, our well experienced architect, Lok Ng of BOA Architecture will design the new building.
DVD and BOA have designed dozens of public projects and if given the chance at Maine Avenue Mini Park, our professionals will deliver an inspired design for this new building.
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
24 David Volz Design creates fantastic, wonder-filled, memorable play lots. Our firm has been widely recognized for delivering outstanding public park play environments that have garnered praise and accolades from local communities.
• Our whale fossil interpretive play space in Laguna Hills has been featured online blogs, local and regional newspapers and national magazines.
• The wagon train and pioneer play environment in Pioneer Park, Tustin, won several regional and state-wide awards, and was selected for a recognition by the National Recreation and Park Association.
• Our Stanton Train Park, Central Park, is featured in the CPRS District Ten Hall of Fame.
• Admiral Kidd Park, an award-winning play space, features kid size replicas of the four boats named for the Admiral. This Long Beach park was a featured stop on the state park operations annual tour of premiere park facilities.
Our play space design philosophy is built on the perspective of a kids-eye-view. Adventure, surprise, familiar and challenging settings, and themes, memorable spaces. Kids may not know the proper name of the park, but they know that there is a special play lot at airplane park, rocketship park, baseball coach park, train park, and tree house park.
The goal is to create an immersive
environment that will engage guests and create lasting memories.
We recognized the importance of providing for multi-generational intermingling, on the play lot, as caregivers overseeing the play space and for adults a calm, shaded comfortable surveillance spot to enjoy the space at the park. Our play area design reputation has lead to collaborations with all-access advocates and organizations.
We have designed several park play environments as the lead landscape architect for Shane’s Inspiration.
This work and design workshops with emotionally and physically challenged stakeholder advocates has informed our design perspective on inclusive, accessible, and caregiver insights that influences our play lot design. One of DVD’s most recent Shane’s Inspiration play lots is located in El Cariso Park, an LA County Park.
At this park the interactive multi-story “equipment” is the center piece of an elaborate all access play environment. Access for all is provided within the terraced natural slope of the existing park terrain. There is plenty of seating for caregivers, play pieces that encourage multi-generational, multi-fun seeker collaborative play opportunities. This is a special park, well worth a trip to this Sylmar Community Park.
WORK PLAN
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
25 WORK PLAN
David Volz Design is committed to delivering public landscapes that are sustainable and beautiful. We embrace the principles of design that encourage stewardship of our resources, respect for the environment and creative sustainable practices. Through our affiliation with LEED’s, we identify and quantify the sustainability of our designs.
Our team has extensive experience with Public Works
Agencies delivering storm water management practices that mimic natural hydrological cycles. We implement integrated management practices into every project.
Low Impact Design development (LID) is an alternative site design strategy that uses natural and engineered infiltration and storage to control storm water where it is generated. Projects under LIDs design are uniquely site specific in their effort to reduce runoff and volume, reduce pollutants and fertilizers, and maintain pre-development surface temperatures. All of which are problematic for conventional storm water management. Key goals include reducing downstream flooding, erosion, and scour from natural waterways. Benefits of LID practices include cost saving over expensive infrastructure.
Utilizing bio-swales and sunken lawns allow for the discernment and infiltration of runoff. Bio-swales offer opportunities for biodiversity utilizing native plant material that can remedy the degradation of native habitats. Additionally, LID aesthetics can enhance and beautify the built environment and landscapes by use of pervious pavers and alternative natural paving materials.
A beautiful and sustainable landscape starts with a clear understanding of the client’s requirements, the site and environs and a creative approach to the design process. Water efficiencies, energy use reductions, waste reduction, recycled content and localized material’s sourcing can all be quantified and are an integral part of our design. Resource conservation through the use and specification of recycled and reused materials and identification of locally sourced goods are important sustainability issues. Water resources are conserved through our thoughtful low water use planting schemes, precise irrigation layout and control systems, as well as, stormwater capture, cleaning and reuse. For pollution prevention, stormwater recycling plans are embraced and integral to our designs. On-site water detention, bio filtration, permeable pavement, and many other measures are creatively incorporated into the landscapes we design.
David Volz Design is dedicated to the opportunity and challenge of creating unique spaces and special places that draw inspiration from the environs and the community. David Volz Design believes the very definition of sustainability speaks of environments that are well used and enjoyed, and maintainable over time. We at DVD believe that the ultimate measure of sustainability of any public space has to be high use and enjoyment over the long term.
Low Impact Design Benefits
• Reduce runoff/reduce
flooding
• Reduce pollutants &
fertilizer
• Reduce sediment runoff &
scour
• Improved infiltration
ground water recharge
• Cost savings over
conventional design
• Biodiversity in the urban
habitat
• Streamlined design
functionability
• Aesthetics
Low Impact Design IMPs
Non-Structural:
• Reduced impervious areas
• Disconnect from
conventional storm water
systems
• Reduce disturbed areas of
development
• Minimize grading/reduce
construction impacts
• Preserve natural drainage
and vegetation
Structural:
• Bioretention including
vegetated swales and bio-
swales
• Permeable pavements
• Green roofs
• Cisterns / Recycling
Storm Water Retention & Cleaning
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
26 WORK PLAN
For any community inspired design program, DVD envisions a robust community engagement process. Our initial community meeting will be a participatory community brainstorming session focused on gathering ideas for developing a park master plan. Our preparation for this input will include site reviews and analysis of the plans and documents related to this park site. We will gather “seed” ideas from city staff and from our own site reviews. Our team will assist in the preparation of notices and graphics to get the word out - to invite the community to help design their park.
We will begin the initial workshop with an on site tour of the park to clearly identify the setting. To foster the “brainstorming” session, our team will introduce “seed” ideas that will encourage thoughtful responses and open the discussion for brainstorming and continued idea generation. We will look to the community for ideas about possible improvements, including ideas for enhancement, family recreation and complimentary opportunities to develop the design of an outstanding park plan.
The DVD team will take the ideas and inspirations received from the community at the initial design charrette meeting and refine the ideas and proposed elements into initial concept plans.
These conceptual layouts will be presented to city staff in an idea consolidation meeting. The best ideas and themes will then be refined into conceptual plans for the community to consider. The second community workshop will be a bit more formal. The refined initial concept plans will be presented, and the ideas reviewed.
We will look for agreement from the participants on the elements which will become a part of the draft master plan. Comments and input will be received to refine the park’s vision and program and to obtain consensus for the improvement elements for the park. Following, a draft master plan and draft design report will be prepared. This plan will then be presented to the public and the Commission or Council for review and comment. Upon the city leader’s direction a final master plan will be prepared.
The Master Plan, which will be the focus of our planning efforts, will be the culmination of the community’s ideas being honed into a final graphic representation of the best development strategy for this park. A report will also be prepared outlining the input process and describing the program and development elements. Also, a preliminary construction budget will be a part of this project report.
The community workshops that we facilitate are the best medium for finding out what the citizenry desires. Allowing the community to stand in a place of ownership aids in a smooth planning process. In the long term, this ownership translates into projects that are sustained by the community.
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
27 WORK PLAN
WHAT IF A VISUALIZATION OF AN IDEA COULD BRING CLARITY
TO THE DESIGN INTENT? COULD ALLOW FOR ENLIGHTENED
CONSIDERATION AND UNDERSTANDING?
The David Volz Design studio has a robust graphic design component, and skilled professionals adept at delivering graphics and images, including immersive 3-dimensional fly throughs that communicate our design ideas before moving ahead with the project’s engineering.
Communication is the key to understanding. The photo-realistic renderings, computer-generated 3D models, and images of the project style, detailing, form, and function provide a clear understanding of the project concepts. Our creative and innovative designs are beautifully rendered for review and consideration of civic leaders, our collaborative partners, and the general public.
Our visualizations have resulted in great feedback and design considerations, great “Now I Get It” moments, and enthusiastic approvals of concepts, ideas, and projects.
The DVD team has proven capabilities for the graphic presentation of the ideas and the layout for review of the park’s conceptual layout. We will prepare artist renderings, 3D fly through videos and photo realistic pictures to describe the many elements we plan to include in this development. We will ready all our renderings for social media posting and for use in city communications.
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
28 WORK PLAN
DVD leverages GIS to visualize and understand spatial data. We create maps and analyze data to identify patterns and relationships. The benefits include improved communication and efficiency as well as better management and decision-making.
MAPPING SERVICES - DVD is skilled at creatively visualizing, analyzing, and interactively exploring all spatial data and in producing and presenting high-quality cartographic outputs.
DATA CAPTURE AND CONVERSION - DVD has extensive experience harvesting data from authoritative sources, creating, capturing, and supporting field data verification efforts, and converting data and attributes (e.g. CAD-GIS, as-built construction document digitization) into useable formats.
ASSET MANAGEMENT - DVD’s team is well-versed in all stages of managing assets: conducting asset inventories, determining existing programs and data, reconciling data, data upkeep, extrapolating and forecasting service and maintenance plans, and communicating statuses and progress to key stakeholders (e.g. public, decision-makers, policymakers) with effective web maps, apps, and dashboards.
DATABASE MANAGEMENT - DVD has extensive experience supporting small and large municipalities and private companies in GIS design (e.g. GIS Server, ArcGIS Online), implementation best practices, data editing, and integration with various 3rd party data sources and Extract Transform Load (ETL) processes.
CONSULTING, CUSTOM SOLUTIONS, AND SUPPORT - DVD leverages GIS to bring value to its customers and is able to solve virtually any GIS or technology-related issue.
IN-HOUSE RESOURCES -
We are well-versed in the following technology: Esri technology stack - ArcGIS, ArcMap, ArcGIS Pro, GIS Server, web GIS, dashboards, mobile applications, etc, Google Products - Google Earth, KML/KMZ files as inputs and outputs, MapInfo and other GIS software - used MapInfo extensively for ~7 years as a Senior/Lead GIS Analyst at Deccan International; GRASS, R, and QGIS for research projects
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
29 TASK 1 - PROJECT INITIALIZATION
1.01 Initial kickoff meeting with city project staff
a. Review project criteria & program
objectives
b. Review procedures & design schedule
c. Assign calendar dates to each milestone
1.02 Background Research
a. Collect available data and maps
b. Review site plans & documents
c. Review initial opportunities
• Identify opportunities & constraints
• Identify surrounding uses & connections
1.03 Prepare base map & exhibits for planning
purposes
1.04 Preliminary Engineering Studies
a. Geotechnical soils report & percolation
testing
b. Site topographic survey
c. Initial hydrology study
d. Initial SWPPP/WQMP Plans
TASK 2 – COMMUNITY WORKSHOP
(English & Spanish if desired)
2.01 Initial community review and workshop
a. Meet with the community on site
• Conduct site walk
• Discuss opportunities & objectives
• Review limitations & challenges
• Review program opportunities
• Facilitate design charrette with
community participants
• Gather initial ideas and direction
2.02 Document input received
a. Prepare summary of input from
community
b. Annotate maps with community insights
2.03 Second community review & workshop
a. Present preliminary concept plans (3)
• Program elements review
• Idea and vision consolidation
• Options, alternatives, & theme
considerations
• Concept discussion & recommendation
• Define community consensus &
WORK PLAN
collective vision
b. Document input received
• Prepare summary of input from
community
• Annotate maps with community insights
2.04 Meeting with city staff to review work to
date
MEETINGS & DELIVERABLES
Review meeting with staff (1)
Community outreach meeting (2)
Community outreach exhibits
TASK 3 – PRELIMINARY CONCEPT PLAN
3.01 Review input received from previous
community outreach with city project team
a. Identify opportunities & program for
potential park facilities.
3.02 Prepare preliminary concept plans (3)
a. Develop designs for park improvements
b. Develop concepts and alternatives
c. Refine and consolidate ideas
d. Color-rendered plan view graphics
e. Style pictures depicting ideas for
improvements
f. Plant palette display
3.03 Construction cost budget estimates
a. Prepare analysis of construction cost for
each plan options
MEETINGS & DELIVERABLES
Review meeting with staff (2)
Preliminary concept plans (3)
Construction cost budget
TASK 4 – FINAL CONCEPT PLANS
4.01 Prepare final concept plan
a. Review schematic layouts with city staff,
obtain direction to prepare final concept
plan
b. Refine/revise preliminary concept plan per
comments
4.02 3D Renderings & Graphics
a. File setup & linework preparation
b. Develop 3D model (including site
topography, proposed walls, earthforms,
surrounding structures, surfaces, and
existing site features immediately
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
30 adjacent to project area)
c. Prepare preliminary perspective views
(camera setup, lighting, texturing,
vegetation)
d. Review preliminary views with client
e. Provide four (4) final high resolution
prespective images in a lossless image
format (.TIFF)
4.03 Update construction cost budget estimates
4.04 Presentation to Commission/Council
MEETINGS & DELIVERABLES
Review meeting with staff (1)
Final concept plans (1)
3D graphic renderings (4)
3D animated walk through video
Construction cost budget
Executive Summary
TASK 5 - CONSTRUCTION DOCUMENTS
(65% & 90% SUBMITTALS)
5.01 Design Development Style Guide &
Resource Log
a. Provide specifications for, color, text,
graphics, materials and construction
• Catalog cuts
• Product literature
• Written narrative describing
components, materials, finishes, custom
features, and any related elements
b. Provide resource list for purchasing and
specifying park elements
5.02 Prepare construction drawings
a. Site construction plan & details
b. Irrigation plan and details
c. Final landscape plan & details
d. Civil plan and details
e. Architectural plan & details
f. Electrical plan and details
5.03 Prepare technical specifications
5.04 Prepare construction cost budgets
5.05 Submittal/review at 65% and 90%
MEETINGS & DELIVERABLES
Development Design Style Guide & Resource Log
Construction plans (65% & 90% submittals)
WORK PLAN
Construction technical specifications
Construction budget estimate
City staff meetings (bi-weekly)
Meeting summaries
TASK 6 - FINAL CONSTRUCTION DOCUMENTS
6.01 City project team review of work-to-date
6.02 Update construction drawings per city
comments
a. Site construction plan and details
b. Irrigation plan and details
c. Final landscape plan and details
d. Civil plan and details
e. Architectural plan and details
f. Electrical plan and details
g. Technical specifications
h. Construction cost budget estimates
i. Maintenance cost budget estimates
6.03 Revise and update Development Design
Style Guide & Resource Log per comments
6.04 Internal quality control review
MEETINGS & DELIVERABLES
Construction plans (100% submittal)
Construction technical specifications
Construction budget estimate
City staff meetings (bi-weekly)
Meeting summaries
TASK 7 - CONSTRUCTION PERIOD SERVICES
7.01 Bidding Assistance
a. Provide answers to pertinent pre-bid
questions
b. Assist the city in evaluation of bids
7.02 Construction Assistance
a. Attend pre-construction meeting
b. Respond to project Requests for
Information (RFI’s) & Submittals
c. Participate in construction progress
meetings
MEETINGS & DELIVERABLES
Bidding assistance
RFI responses, instructions
Meeting summaries
City staff support services
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
31 WORK PLAN
Scope of Services WK 1 WK 2 WK 3 WK 4 WK 5 WK 6 WK 7 WK 8 WK 9 WK 10 WK 11 WK 12 WK 13 WK 14 WK 15 WK 16 WK 17 WK 18 WK 19 WK 20 WK 21 WK 22 WK 23 WK 24 WK 25 WK 26 WK 27 WK 28 Project Initialization
Community Outreach
Preliminary Concept Plans (3)
Final Concept Plan and Renderings
Construction Documents (65% & 90% submittal)
Final Construction Documents
Construction Period Services
Scope of Services WK 29 WK 30 WK 31 WK 32 WK 33 WK 34 WK 35 WK 36 WK 37 WK 38 WK 39 WK 40 WK 41 WK 42 WK 43 WK 44 WK 45 WK 46 WK 47 WK 48 WK 49 WK 50 WK 51 WK 52 WK 53 WK 54 WK 55 WK 56 Project Initialization
Community Outreach
Preliminary Concept Plans (3)
Final Concept Plan and Renderings
Construction Documents (65% & 90% submittal) 65% 90%
Final Construction Documents 100%
Construction Period Services
Work effort Milestone City review
MONTH 11MONTH 10MONTH 9MONTH 8 MONTH 13
MONTH 7MONTH 3 MONTH 5 MONTH 6MONTH 1 MONTH 2 MONTH 4
MONTH 12 MONTH 14
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
32 DVD has an established quality control and assurance program that we undertake for all our design services, and for this project. The Principal-in-Charge will be responsible for implementation of these Quality Control measures. The primary elements include:
• Verification that required deliverables and documents noted in the Scope of Work are provided. • A Peer Review will be conducted by our senior professional staff to solicit critical comments and verify correctness.
• Retention of documents with highlighted markings and red-line comments, and verification that required revisions are incorporated into the updated documents. • Continual assessment and tracking of project schedule and budget against baseline data. • A complete construction review for constructability and biddability of the complete PS&E package will be assigned to experienced professionals on staff prior to final submittal to our client.
Notice to
Proceed
Deliver
to Client
Project
Planning
Initialize
Project
Design
Development
Final
Design
Final
Corrections Printing
1. Project Initiation
Quality Assurance Review
• Goals and objectives defined
• Scope of work defined
• Budget identified
• Schedule established
• Problem areas identified
• Checklist prepared
2. Work Plan
Quality Assurance Review
• Goals and objectives reviewed
• Work plan reviewed
• Alternative and
preliminary solutions evaluated
• Recommended
solutions defined
3. Design Confirmation
Quality Assurance Review
• Program and materials finalized
• Recommended solutions refined
• Final design defined
• Budget review
• Checklist reviewed
4. Constructability
Quality Assurance Review
• Quality assurance check for
completeness and format
• Verification check for completeness
• Biddability and constructability
review
Cost Controls
and Quality of
Design with Rich
Detailing
Online Public
Outreach Expertise
Community
Inspired Park
Design
Award Winning
Park and Sports
Field Design
Experience
in Delivery of
Projects
Creative
Designers of
Public Spaces
WORK PLAN
MAINE AVENUE MINI PARK, CITY OF BALDWIN PARK DVD
33 FEE PROPOSAL
We have the knowledge and expertise to creatively take this project from start to finish, from design development through final, construction engineering and construction. We have provided similar services on hundreds of communities defining projects for cities throughout Southern California. We have a very creative team and our desire to be your City’s design partner will be evidenced in our energy and enthusiasm every step of the way.
1. Only services specifically noted in the scope of services are included in the fee schedule.
2. Construction Documents are not included and will be determined after Concept Plans are approved.
3. The following project expenses will be billed at cost plus 15% administrative fee in addition to the professional fees listed above:
• Printing, copying, scanning, graphic, photography and reproduction services • Delivery, shipping and courier charges
• Agency fees, permits, plan check and inspection fees
4. The reimbursable allowance will only be billed as-needed.
5. Payments are due within 30 days from invoice date.
DD LA SLD LD PD AD
Scope of Services $200 $160 $155 $140 $120 $110
Task 1 - Project Initialization 21 6 4 6 28 4,100$
Task 2 - Community Outreach 81 6 1 62 42 6,300$
Task 3 - Preliminary Concept Plans (2) 40 16 4 8 2 70 12,300$ Task 4 - Final Concept Plan and Renderings 16 24 2 4 46 7,800$ Task 5 - Construction Docume nts (65% & 90% submittal) 20 80 36 92 8 236 33,760$ Task 6 - Final Construction Documents 21 5 84 0 65 8,720$ Task 7 - Construction Period Services 20 40 4 64 10,840$ 108 207 0 50 164 22 551 83,820 $
Civil Engineering Services 79,380$
Electrical Engineering Services 16,236$
Reimbursable expenses, printing, copying, postage, etc. 2,500 $
TOTAL PROPOSED DESIGN FEE
OPTIONAL - RESTROOM DESIGN
Architectural Services 34,930$
181,936$
Total
Hrs
Fee
STAFF REPORT
ITEM NO. _____9_____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Lena Abdullah, Management Analyst
DATE: November 1, 2023
SUBJECT: Approval of Letter of Authorization to Allow the San Gabriel Valley Council of Governments (SGVCOG) to
Apply for Round Two of the Local Assistance Grant
Program from CalRecycle
SUMMARY
This report seeks approval for a Letter of Authorization to allow the San Gabriel Valley Council of Governments (SGVCOG) to submit for the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant for the current cycle, FY 2022-23.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor to sign a Letter of Authorization (LOA) to provide to the SGVCOG to submit a regional application for the Round Two 1383 Local Assistance Grant Program. This will enable both reducing the administrative burden on the City and streamlining implementation of the Regional Food Recovery Program.
FISCAL IMPACT
There is no impact on the General Fund.
BACKGROUND
In September 2016, the passage of Senate Bill 1383 established statewide targets to reduce the disposal of organic waste from landfills and increase recovery of currently disposed edible food for human consumption. To recover 20 percent of edible food that would otherwise be sent to landfills by 2025, SB 1 383 requires local jurisdictions to establish food recovery programs and strengthen their existing food recovery networks.
City staff are working with the San Gabriel Valley Council of Governments (SGVCOG) to provide a regional approach for SB 1383 compliance. The Regional Food Recovery Program was established to help member agencies comply with SB 1383's food recovery mandate s and reduce food waste in the San Gabriel Valley. Known as one of the largest regional food recovery programs in California, this program assesses commercial edible food waste generators, identifies, and fosters partnerships with local food recovery organ izations, implements outreach and education endeavors, and develops and implements inspection protocols. The SGVCOG recently issued three grant awards to develop regional “food hubs” which will help recover and redistribute excess edible food to people exp eriencing food insecurity. 17 cities are currently participating in the Regional Food Recovery Program.
In Spring 2022, the City was awarded Round One SB 1383 Local Assistance Grant funding from CalRecycle in the amount of $108,044. This non-competitive grant program provides funding to local
jurisdictions to assist with the implementation of regulation requirements associated with SB 1383, including but not limited to:
· Capacity Planning
· Collection
· Edible Food Recovery
· Education and outreach (including organic waste & edible food recovery) · Enforcement and Inspection
· Program Evaluation/Gap Analysis
· Procurement Requirements
· Record Keeping
In the first round of funding, $78,000 was earmarked to provide additional support to the Regional Food Recovery Program, and $30,000 were retained to provide support for the City’s SB 1383 outreach program.
Each participating city had individual grant agreements with CalRecycle, which imposed limitations on program administration. Given the difficulties in grant implementation, several participating cities and the SGVCOG advocated that the next SB 1383 Local A ssistance grant lift barriers around joint applications to allow cities to designate an administering body to provide regional solutions.
CalRecycle recently released the guidelines and application for Round Two SB 1383 Local Assistance Grant Program. CalRecycle made several significant changes to the guidelines, many of which better support the Regional Food Recovery Program. Key changes are as follows:
· Joint Powers Authorities are now eligible to apply without all member agencies within that JPA participating in that application.
· The base award amount for cities was increased to $75,000, up from $50,000. · Food Recovery Organizations (FROs) can now own equipment which means the SGVCOG can award funds directly to the three Regional Food Recovery hubs and contract directly with them.
Round Two eligible projects are like those of the Round One grant, such as edible food recovery, inspection and enforcement, and education and outreach.
The City’s anticipated grant allocation is $134,660.
DISCUSSION
The City, along with other participating cities, intends to join the SGVCOG’s regional application work with SGVCOG staff to craft the budget and narrative. Participating cities cannot submit separate applications upon joining the regional application. The application will include funding for the inspection and enforcement program, the hub development program to continue the recovery of excess edible food, and city-specific programs. Funding will also be included for SGVCOG staff and consultants to administer the program and provide technical assistance. Participating cities need to submit a Letter of Authorization allowing the SGVCOG to apply on their behalf.
Submitting a regional application for a regional program allows for simplified administration of the grant.
The City will work with the SGVCOG to establish specific budget requests for the grant award. Cities may undertake their own activities and will receive a lump sum payment from the SGVCOG or invoice the SGVCOG for reimbursement. The initial grant application is due November 15, 2023, with Letters
of Authorization to be submitted by December 20, 2023. Grants are anticipated to be awarded in March of 2024 with the grant term ending in April 2026.
In addition to the City of Baldwin Park , to date, the following 15 cities have expressed an interest in participating in the regional application including:
• Arcadia • South Pasadena • Walnut
• Irwindale • Monrovia • Duarte
• South El Monte • Temple City • San Marino
• Azusa • Covina • Glendora
• La Cañada Flintridge • Monterey Park • Sierra Madre
ALTERNATIVES
The alternative would be to not approve the letter and provide staff alternative direction.
CEQA REVIEW
The action being considered by the city council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under section 15378 and 15061(b)(3) of the CEQA guidelines. The action involves an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ATTACHMENTS
1. Letter of Authorization for SGVCOG
November 1, 2023
CalRecycle
SB1383 Local Assistance Grant Program
PO Box 4025
Sacramento, CA 95812-4025
Subject Line – RE: LeKer of AuthorizaOon
I am the Director of Public Works of the City of Baldwin Park. I am authorized to contractually bind the City of Baldwin Park. Pursuant to this authority, I hereby authorize San Gabriel Valley Council of Governments to submit a JPA applicaOon and act as Lead Agency on behalf of the City. The San Gabriel Valley Council of Governments is hereby authorized to execute all documents necessary to implement the project under the SB 1383 Local Assistance Grant.
This authorizaOon is effecOve unOl (June 30, 2026).
Should you require addiOonal informaOon, or simply have quesOons, please feel free to contact me at (626) 960-4011 ext. 460.
Sincerely,
Sam GuOerrez
Director of Public Works
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011 x460
Sam Gu'errez, Director of Public Works
City of Baldwin Park • Department of Public Works
14403 E. PaciAic Ave. • Ph: (626) 960-4011, Ext. 460 • Fax: (626) 962-2625 • www.baldwinpark.com
STAFF REPORT
ITEM NO. _____10____
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Bernardo Navarrete, Engineer Assistant
DATE: November 1, 2023
SUBJECT: Resolution No. 2023 -035 “A R esolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue
and Downing Avenue Pursuant to Streets and Highways
Code 8300-8325.”
SUMMARY
This report requests that the City Council consider the initiation of the intent to vacate an Alley way between Bogart Avenue and Downing Avenue as shown on the map of Tract No. 94, in the City of Baldwin Park, County of Los Angeles, State of California, as requested by the adjacent property owner of 14617 Ramona Boulevard. The intended vacated public alley will allow for the owner, Cesar Chavez Foundation, to develop a 57-unit multi-family residential building.
RECOMMENDATION
Staff recommends that the City Council:
1. Waive further reading, read by title only and adopt Resolution No. 2023 -035 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.”
2. Subsequently, set a date of December 6, 2023, to hold a Public Hearing to consider ordering the vacation of the alley.
FISCAL IMPACT
The vacation of the alley will have no negative impact on the City’s General Fund. These actions will provide a minimal beneficial impact to certain restrictive funds as it allows the new property owner to move forward with the development of the property and eliminate the need for City resources and responsibility for the maintenance of the alley being vacated.
BACKGROUND
The property owner of 14617 Ramona Boulevard requested that the City vacate a 20-foot wide by 175- foot wide strip of land currently utilized for public use purposes as an alley. The strip of land is paved with asphalt concrete pavement and is currently uti lized as a shared alley for driveway access to surrounding residential properties. Although it is currently used as driveway access, it remains public right-of-way and is maintained by the City. The affected properties will be acquired by the property owner and will be included as part of the planned development.
DISCUSSION
The development proposes 57 -unit multi-family residential building, 2 and 3 stories over one level of semi-subterranean parking garage that includes a mix of one -bedrooms, two-bedrooms, and three - bedrooms. The development will include various indoor and outdoor amenities.