Agenda packet — Baldwin Park City Council, November 15, 2023 (part 1 of 2)

CITY COUNCIL

SPECIAL MEETING
Agenda
November 15, 2023, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].

Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a

private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.

CALL TO ORDER

ROLL CALL

PUBLIC COMMUNICATIONS

OPEN SESSION/STUDY SESSION

Presentation – Living with Coyotes presented Rebecca Barboza, Wildlife Biologist with CDFW (California Department of Fish and Wildlife)

Presentation – City Hall Improvements Update Presented by Director of Public Works Sam Gutierrez and LCDG.

RECESS CLOSED SESSION

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956

Case: Matthew Rodriguez Case No.: 22:22-CV-01069-FLA(MARx) vs City of Baldwin Park

Case: John Doe R.A. vs City of Baldwin Park et al. Case No.: 21STCV355392 Los Angeles Superior Court

2. Conference with Labor Negotiator
Pursuant to California Government Code, Section 54957.6

Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager

Employee
Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA)
Service Employee International Union (SEIU)

3. Public Employee Performance Evaluation
Pursuant to California Government Code, Section 54957:

Title: Director of Community Development
Housing Manager

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104

ADA TITLE II)

CITY COUNCIL

REGULAR MEETING
Agenda
November 15, 2023, 7:00 PM

Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS

The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Presentation – Certificate of Recognition for the Finance Department Employees 20+ years of service

Presentation – Welcome and Introduce Staff
• Albert Trinh, Accounting Manager
• Barbara Jimenez, Human Resources Technician

Proclamation – LA vs Hate United Against Hate Week November 12 -18, 2023 presented to Celina Maldonado, LA vs Hate Volunteer from CalState University

PUBLIC COMMUNICATIONS

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

2. Treasurer’s Report City (CC) – September 2023
Staff recommends that Council receive and file the Treasurer’s Report for September 2023.

3. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on November 1, 2023.

4. Request to renew the Police Department jail services contract with Starside Security & Investigation Inc.

It is recommended that the City Council:

1. Approve the contract with Starside for jail services, subject to any additional non - substantive changes made by the City Attorney and Chief Executive Officer; and

2. Authorize the Mayor to execute the agreement; and

3. Direct staff to release a Request for Proposal prior to the end or the proposed term expiration.

5. Request for Authorization to Purchase Apex Officer – Pro Training Simulator package and accessories.

It is recommended that the City Council

1. Waive the formal bidding process for this purchase; and

2. Authorize the Police Department to purchase the Pro Training Simulator package and accessories; and

3. Authorize the Director of Finance to appropriate the funding from the Community Policing Development (CPD) De -Escalation Training Solicitation grant and make the necessary budget adjustment; and

4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase; and

5. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Sandy Jo MacArthur through August 31, 2024, to allow completion of grant-funded activities." This will be retroactive to July 1, 2023; and

6. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Joan Brody through August 31, 2024, to allow completion of grant - funded activities." This will be retroactive to July 1, 2023.

6. Consideration to Reallocate Additional American Rescue Plan Act Funding for the Senior Free Meals Program
It is recommended that the City Council to:
1)Authorize the Director of Finance to reallocate additional American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24 -25 until funds are exhausted; and
2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.

7. Approval of Contract Change Order for the Public Works Maintenance Yard Improvements Project – CIP 22-028
It is recommended that the City Council:

1. Approve Change Order in the amount of $40,000 and authorize payment to TAIT & Associates for added design services; and,

2. Authorize the Director of Finance to make the necessary budget adjustments and transfers; and,

3. Authorize the Director of Public Works to execute and process the outstanding payments due to TAIT & Associates for plan design services.

8. Grant Reimbursement Report for 1st Quarter FY23-24 – July 1, 2023, to September 30, 2023 for the Department of Public Works
It is recommended that the City Council receive and file this report.

9. Approval of Change Orders for La Canada Design Group (LCDG) for Additional Design Services Related to the City Hall 3rd Floor and City Council Chambers Improvements Project, CIP 22-038
It is Staff’s recommendation that the City Council:

1. Authorize the additional work and payment for LCDG in the amount of $62,330.00 for additional architectural and engineering design services; and,

2. Authorize the Director of Public Works to execute change orders with LCDG for design services of the 3rd Floor and City Council Chambers Improvements Project CIP 22 -038; and,

3. Authorize the Director of Finance to make the necessary budget adjustments and transfers.

10. Approval of Amendment Number 1 to the Professional Services Agreement with Hinderliter, De Llamas and Associates, Inc. to Close Out the Shop Local Digital Gift Card Program.

It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Professional Services Agreement with HdL subject to any non-substantive changes made by the CEO and City Attorney.

11. Consideration to appropriate FY 2019 Permanent Local Housing Allocation Grant Funds from the State of California Department of Housing and Community Development (HCD) Staff recommends that the City Council:

1. Authorize the Chief Executive Officer, and City Attorney, to execute forms and agreements for the use of Permanent Local Housing Allocation program funds to the selected project.

2. Authorize the Director of Finance to appropriate funding for this activity upon receiving PLHA funds from HCD and make the necessary budget adjustments.

12. Approval of Resolution No. 2023-037 to Revise the Job Title for Information Systems (IT) Manager and Job Description
Staff recommends that the City Council:

1. Approve and adopt Resolution No. 2023-037 entitled “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO ADOPT A

SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY
SCHEDULE ACCORDANCE WITH CALPERS GUIDELINES” to update the Comprehensive City of Baldwin Park Salary Schedule to reflect the title change for the classification of Information Systems (IT) Manager to Information Technology Manager.

2. Approve the revisions made to the Information Systems (IT) Manager job description.

13. Approval of Cannabis Pre -Application Agreement with IGF Partners Realty LLP and California Harvest Fund LLC
It is recommended that the City Council authorize the Chief Executive Officer to execute the Agreement, subject to any non-substantive changes made by the CEO and City Attorney.

PUBLIC HEARING

REPORTS OF OFFICERS

14. Designation of Delegate and Alternate Representatives for the San Gabriel Valley Mosquito and Vector Control District
It is recommended that the City Council:

1. Accept nominations on the floor by the Members of the City Council; and

2. Appoint a delegate and an alternate, and adopt Resolution No. 2023 -036 entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS

OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT”; and

3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body.

15. Ordinance Section 122.04(H) of the Baldwin Park Municipal Code Amending Food Truck Stopping Times
It is recommended that the City Council waive further reading, read by title and introduce the following:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 122.04(H) OF CHAPTER 122, TITLE XI OF THE

BALDWIN PARK MUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING

OF FOOD FROM FOOD TRUCKS

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

SA 1. Treasurer’s Report SA – September 2023
Staff recommends that the Board receive and file the Treasurer’s Report for September 2023.

SA 2. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &

COMMUNICATION

ADJOURNMENT

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

ADA TITLE II)

STAFF REPORT
ITEM NO. 1

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: November 15, 2023
SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The payroll for the last period was $553,552.88 and the attached General Warrants Register was $1,955,524.22 for a total amount of $2,509,077.10.

BACKGROUND
The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:

1. The last payroll of the City of Baldwin Park consists of check numbers 202153 to 202168 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 43370 to 43658 for the period October 15, 2023 through October 28, 2023 inclusive; these are presented and hereby ratified in the amount of $553,552.88.

2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $860,284.86 and checks from 243471 to 243690 in the amount of $1,095,239.36 for the period of October 24, 2023 to November 6, 2023, inclusive; in the total amount of $1,955,524.22 constituting of claims and demands against the City of Baldwin P ark, are herewith presented to the City Council as required by law, and the same hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Check Register

Amount
243497 10/26/2023 HOME DEPOT MATERIAL AND SUPPLIES FOR STREET MAINTENANCE 240-50-551-53100-15705 58.31$ 243497 10/26/2023 HOME DEPOT TRAFFIC SUPPLIES TO CONTINUE DAILY OPERATIONS 251-50-550-53100-00000 23.79$ 243495 10/26/2023 GREG RUVOLO REPLACE DAMAGED VARKADA CAMERA WITH NEW 240-50-551-53371-15705 300.00$ 243496 10/26/2023 HDL SOFTWARE, LLC PERMIT SOFTWARE ANNUAL USE FEE 11/1/23-10/31/24 401-10-140-53379-00000 4,688.94$ 243497 10/26/2023 HOME DEPOT TRAFFIC SUPPLIES TO CONTINUE DAILY OPERATION 251-50-550-53100-00000 23.68$ 243492 10/26/2023 GGCG INC. INSTALLATION DOOR LAMINATE AT TEEN CENTER 10/10/23 252-60-620-53371-00000 491.80$ 243493 10/26/2023 GITA CHIMOURIYA REGIS REFUND -YOUTH BASKETBALL 9/25-11/30/2023 501-60-000-22326-00000 55.00$ 243494 10/26/2023 GLECY CUSTODIA REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243491 10/26/2023 FM BODY & CLASSIC RESTORATION, INC REPAIRS TO CITY & POLICE VEHICLES 9/28/2023 402-50-590-53371-00000 4,000.00$ 243491 10/26/2023 FM BODY & CLASSIC RESTORATION, INC AS NEEDED REPAIRS TO POLICE VEHICLES 402-50-591-53371-00000 4,000.00$ 243492 10/26/2023 GGCG INC. INSTALLATION DOOR LAMINATE AT TEEN CENTER 10/10/23 100-60-620-53371-00000 491.80$ 243489 10/26/2023 ENTERPRISE FM TRUST FLEET LEAING PROGRAM OCT. 2023 275-30-765-58140-53001 15,779.92$ 243490 10/26/2023 ESTHER SOLIS REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243491 10/26/2023 FM BODY & CLASSIC RESTORATION, INC REPAIR TO UNIT 3139 ON 9/28/2023 402-50-591-53371-00000 394.02$ 243489 10/26/2023 ENTERPRISE FM TRUST FLEET LEASING PROGRAM OCT. 2023 231-50-590-58140-15727 15,426.47$ 243489 10/26/2023 ENTERPRISE FM TRUST FLEET LEASING PROGRAM OCT. 2023 240-50-520-58140-15726 2,748.44$ 243489 10/26/2023 ENTERPRISE FM TRUST FLEET LEAING PROGRAM OCT. 2023 246-50-520-58140-15727 929.46$ 243487 10/26/2023 DULCE M. CRUZ CATERING SERVICES FOR SPRING FEST 10/6/2023 501-60-000-22328-00000 2,169.00$ 243487 10/26/2023 DULCE M. CRUZ CATERING SERVICES FOR SPRING FEST 10/6/2023 501-60-000-22328-16152 1,800.00$ 243488 10/26/2023 ECO CAR SPA CAR WASH FOR POLICE VEHICLES IN SEPTEMBER 2023 402-50-591-51101-00000 101.00$ 243484 10/26/2023 DERRICK TAM REFUND C&D PROG. 4032 HARLAN AVE 246-00-000-22540-00000 538.00$ 243485 10/26/2023 DOMINIQUE ESQUIBEL REIM RENTAL DEPOSIT --BARNES PARK PICNIC 10/14/23 501-60-000-22333-00000 100.00$ 243486 10/26/2023 DOOLEY ENTERPRISES, INC. AMMUNITION FOR SWAT TEAM 100-30-340-53100-00000 13,914.84$ 243481 10/26/2023 CINTAS FIRST AID & SAFETY SUPPLIED THE FIRST AID KIT IN THE CITY & MECH YARD 402-50-590-53100-00000 485.67$ 243482 10/26/2023 CLEARS REGISTRATION FOR JOAN GASCA-50TH ANNUAL TRAINING 100-30-310-53200-00000 550.00$ 243483 10/26/2023 DEBORAH JOHNSON REG. REFUND-SENIOR TRIP-OXFORD SALSA 7/29/2023 501-60-000-22327-00000 15.00$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 246-50-552-53100-15005 114.91$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 251-50-562-53100-00000 114.91$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 251-50-571-53100-00000 114.91$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 240-50-570-53100-14885 114.91$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 244-50-581-53100-15510 114.91$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 245-50-560-53100-00000 114.91$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 240-50-550-53100-15705 390.49$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 240-50-551-53100-15705 114.91$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN T-SHIRTS PRINTED ON FRONT AND BACK OF CITY LOGO 240-50-561-53100-00000 114.91$ 243478 10/26/2023 CC'S INVESTMENT LLC REFUND C&D PROG. 15000 BADILLO ST. 246-00-000-22540-00000 15,000.00$ 243479 10/26/2023 CELIDA DIAZ GARIBALDO REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243480 10/26/2023 CHICAS GRAPHICS AND DESIGN PARKING SIGNS AND VARIOUS OF TRAFFIC BOOKS 240-50-550-53100-15705 872.85$ 243475 10/26/2023 BETSY LARA REIM. FOR RENTAL OF CELEBRATION HALL ON 09/30/2023 501-60-000-22333-00000 385.00$ 243476 10/26/2023 BO LU REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 30.00$ 243477 10/26/2023 CALIFORNIA CONSULTING, INC. GRANT WRITING SERVICES-AUG 2023 100-25-299-51100-17000 4,500.00$ 243473 10/26/2023 B&B TIRE SERVICE TIRE MOUNT&WHEEL REPAIR 9/19/2023 402-50-590-53371-00000 50.00$ 243474 10/26/2023 BENLO R.V. SERVICES SUPPLIES FOR 5070 402-50-590-53100-00000 52.92$ 243474 10/26/2023 BENLO R.V. SERVICES REPAIRS TO UNIT 3164 ON 9/18/2023 402-50-591-53371-00000 2,489.99$ 243472 10/26/2023 APEC CCTV CO., INC. SERVICE SURVEILLANCE CAMERAS @SENIOR CTR 10/11/23 100-60-620-53371-00000 171.90$ 243472 10/26/2023 APEC CCTV CO., INC. 1 252-60-620-53371-00000 128.10$ 243472 10/26/2023 APEC CCTV CO., INC. SERVICE SURVEILLANCE CAMERAS @SENIOR CTR 10/11/23 252-60-620-53371-00000 508.05$ 1037 11/03/2023 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,259.40$ 243471 10/26/2023 ANTHONY VAZQUEZ 5TB SEAGET-COMPUTER CABLES 246-50-540-53100-15705 108.99$ 243472 10/26/2023 APEC CCTV CO., INC. SERVICE SURVEILLANCE CAMERAS @SENIOR CTR 10/11/23 100-60-620-53371-00000 464.25$ Check Register
City of Baldwin Park, CA By (None)
Payment Dates 10/24/2023 - 11/6/2023
Payment Number Payment Date Vendor Name Description (Item) Account Number 1036 11/03/2023 CALIFORNIA NEWSPAPERS PARTNERSHIP NOTICE INVITING SEALED BID-FOR 8/14/2023-8/21/2023 245-50-520-58100-15093 2,018.43$ 1037 11/03/2023 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 6,209.84$

Page 1 of 9 ends

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243521 10/26/2023 PEDROZA CONCRETE SYSTEMS, INC CONCRETE &/OR ASPHALT REPAIRS IN PRIORITY 10/2/23 240-50-551-53371-15705 13,000.00$ 243521 10/26/2023 PEDROZA CONCRETE SYSTEMS, INC CONCRETE &/OR ASPHALT REPAIRS IN PRIORITY 10/2/23 240-50-551-53371-15705 2,500.00$ 243520 10/26/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 256-50-520-58100-55022 2,470.00$ 243520 10/26/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 258-50-520-58100-55022 4,940.00$ 243520 10/26/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 275-50-765-58100-55022 156,750.00$ 243519 10/26/2023 PACIFIC TRUCK EQUIPMENT INC REPAIRS TO DUMP TRUCK 10/4/2023 402-50-590-53371-00000 3,465.08$ 243519 10/26/2023 PACIFIC TRUCK EQUIPMENT INC REPAIRS TO DUMP TRUCK 10/4/2023 402-50-590-53371-00000 3,520.99$ 243520 10/26/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 200-50-520-58100-55022 145,065.00$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-380-53100-00000 171.96$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-380-53100-00000 90.39$ 243518 10/26/2023 OLGA LEAL DUARTE REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 30.00$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-320-53100-00000 155.43$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-330-53100-00000 145.51$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-380-53100-00000 82.83$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-320-53100-00000 58.72$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-330-53100-00000 292.65$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-310-53100-00000 334.01$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-330-53100-00000 275.21$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-360-53100-00000 69.50$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-380-53100-00000 289.77$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-300-53100-00000 218.38$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-300-53100-00000 57.30$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-310-53100-00000 81.45$ 243515 10/26/2023 MIRNA ESCOBEDO MATERIALS AND SUPPLIES FOR THE BASiC PROGRAM 100-60-650-53100-00000 41.23$ 243516 10/26/2023 NORMAN GONZALEZ PER DIEM FOR LEADERSHIP COURSE NOV.5-8,2023 100-30-310-53200-00000 259.00$ 243517 10/26/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR POLICE DEPT 100-30-300-53100-00000 69.50$ 243512 10/26/2023 MEDIEVAL TIMES DINNER & TOURNAMENT, INC. 21 TICKETS-MEDIEVAL TIMES DINNER SR. TRIP 11/4/23 275-60-726-51101-16074 1,168.65$ 243513 10/26/2023 MEDLOP TRANSMISSION, INC. REPAIRS TO UNIT 5064 ON 9/19/2023 402-50-590-53371-00000 1,323.39$ 243514 10/26/2023 MERCEDES BELTRAN REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243509 10/26/2023 MADELEINE PUNZALAN REIMB. OF RENTAL DEPOSIT FOR BARNES PARK 10/07/23 501-60-000-22333-00000 100.00$ 243510 10/26/2023 MARIA JUDITH LOPEZ REG. REFUND-SENIOR TRIP-OXFORD SALSA 7/29/2023 501-60-000-22327-00000 20.00$ 243511 10/26/2023 MARIA LUISA ROMO REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 30.00$ 243508 10/26/2023 LOS ANGELES COUNTY PUBLIC WORKS MAINTENANCE-TRAFFIC SIGNALS&LIGHT-JANUARY 2023 251-50-530-51100-00000 1,565.02$ 243508 10/26/2023 LOS ANGELES COUNTY PUBLIC WORKS MAINTENANCE-TRAFFIC SIGNALS&LIGHT-FEBRUARY 2023 251-50-530-51100-00000 2,145.11$ 243508 10/26/2023 LOS ANGELES COUNTY PUBLIC WORKS MAINTENANCE-TRAFFIC SIGNALS&LIGHT-SEPTEMBER 2023 251-50-530-51100-00000 1,683.11$ 243507 10/26/2023 LORENZA CHIU REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 30.00$ 243508 10/26/2023 LOS ANGELES COUNTY PUBLIC WORKS SAN GABRIEL RIVER PRMITS-OCTOBER 2022 245-50-520-58100-15538 518.52$ 243508 10/26/2023 LOS ANGELES COUNTY PUBLIC WORKS SAN GABRIEL RIVER PERMITS-DECEMBER 2022 245-50-520-58100-15538 1,111.42$ 243504 10/26/2023 LILIANA RUBIO PERDIEM@11/7-9/2023-TOC PUBLIC RELATIONS 100-30-310-53200-00000 33.00$ 243505 10/26/2023 LOLITA C. APOYON REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243506 10/26/2023 LONG TANG BUILDING & SAFETY PLAN APPROVAL STAMP 100-40-450-53100-00000 102.33$ 243502 10/26/2023 KEYSTONE UNIFORMS UNIFORM FOR ROBERT LARIVEE 100-30-340-53100-00000 292.05$ 243502 10/26/2023 KEYSTONE UNIFORMS UNIFORM FOR SUP. JOAN GASCA 100-30-340-53100-00000 560.73$ 243503 10/26/2023 KRISTINA F. ROBINSON REGIS REFUND -YOUTH BASKETBALL 9/25-11/30/2023 501-60-000-22326-00000 110.00$ 243500 10/26/2023 JORGE G. HERNANDEZ REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 30.00$ 243501 10/26/2023 JUAN R. MUNOZ REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 30.00$ 243502 10/26/2023 KEYSTONE UNIFORMS UNIFORM FOR SAMUEL GARCIA 100-30-340-53100-00000 459.69$ 243499 10/26/2023 JOAN GASCA BOXES FROM OFFICE DEPOT 100-30-340-53100-00000 36.01$ 243499 10/26/2023 JOAN GASCA BOXES FROM OFFICE DEPOT 100-30-340-53100-00000 51.45$ 243499 10/26/2023 JOAN GASCA PERDIEM 11/6-10/23-CLEARS ANNUAL TRAINING TEC SEMI 100-30-310-53200-00000 333.00$ 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 182.50$ 243499 10/26/2023 JOAN GASCA BOXES FROM STAPLES 100-30-340-53100-00000 96.98$ 243499 10/26/2023 JOAN GASCA BOXES FROM OFFICE DEPOT 100-30-340-53100-00000 51.45$ 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 679.19$ 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 221.29$ 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 227.50$ 243497 10/26/2023 HOME DEPOT MATERIAL AND SUPPLIES FOR STREET MAINTENANCE 240-50-551-53100-15705 120.83$ 243498 10/26/2023 JAMES R STONE LOCK CHANGES, KEY COPIES & DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 2,358.98$ 243497 10/26/2023 HOME DEPOT TRAFFIC SUPPLIES TO CONTINUE DAILY OPERATION. 251-50-550-53100-00000 89.07$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243549 10/26/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE, TRAFFIC CTRL 240-50-550-53403-15705 130.26$ 243549 10/26/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE, ASPHALT 240-50-551-53403-15705 1,000.00$ 243549 10/26/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE, IRRIGATION 251-50-562-53403-00000 414.45$ 243546 10/26/2023 THOMAS IP PER DIEM FOR CA TRAFFIC SAFETY SUMMIT NOV.6-8,2023 100-30-310-53200-00000 185.00$ 243547 10/26/2023 TRIPLE B CORPORATION FOOD/PRODUCE FOR FREE SENIOR MEALS PROGRAM 501-60-000-22327-00000 3,354.50$ 243548 10/26/2023 UNITED ROTARY BRUSH CORP REPLACEMENT PARTS FOR CITY STREET SWEEPER 246-50-552-53100-15005 874.95$ 243544 10/26/2023 THE DRALA PROJECT INC 1 YEAR RENEWAL CMAS CONTRACT 3-20-70-3838B 401-10-140-53379-00000 3,992.78$ 243545 10/26/2023 THE GAS COMPANY NATURAL GAS VEHICLE FUEL-CITY YARD 402-50-590-53110-16140 13.00$ 243545 10/26/2023 THE GAS COMPANY NATURAL GAS VEHICLE FUEL FOR CNG STATION 402-50-590-53110-16140 4,448.75$ 243541 10/26/2023 SUNNY KIM PER DIEM FOR CA TRAFFIC SAFETY SUMMIT NOV.6-8,2023 100-30-310-53200-00000 185.00$ 243542 10/26/2023 TERESA NUESCA REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243543 10/26/2023 TESSIE B. WEBER REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243539 10/26/2023 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES FOR JULY 2023 100-30-370-51100-00000 45,741.98$ 243539 10/26/2023 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES AUG.2023 100-30-370-51100-00000 44,813.09$ 243540 10/26/2023 STEPHANIE DIAZ REGIS REFUND-YOUTH BASKETBALL 7/10-10/30/2023 501-60-000-22326-00000 100.00$ 243536 10/26/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE TEEN CENTER 100-60-660-53100-00000 107.52$ 243537 10/26/2023 SO CAL SANITATION PORTABLE RESTROOMS/WATER STATION RENTAL 10/2-10/5 100-60-620-53391-00000 678.04$ 243538 10/26/2023 STANCE CONSTRUCTION COMPANY CONSTRUCTION CONTRACT FOR CALINO ST 275-50-752-58100-55021 29,434.16$ 243535 10/26/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL CHEMICALS 10/4/2023 100-60-620-53100-00000 721.42$ 243535 10/26/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL CHEMICALS 10/4/2023 252-60-620-53100-00000 721.42$ 243536 10/26/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE ARC 100-60-680-53100-00000 37.01$ 243535 10/26/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL CHEMICALS & MAINTENANCE 100-60-620-53371-00000 82.50$ 243535 10/26/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL CHEMICALS & MAINTENANCE 252-60-620-53100-00000 123.02$ 243535 10/26/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL CHEMICALS & MAINTENANCE 252-60-620-53371-00000 82.50$ 243534 10/26/2023 SECURITAS TECHNOLOGY CORPORATION MAINTENANCE & MONITORING FOR CITY HALL 9/3/2023 100-60-620-53371-00000 3,831.38$ 243534 10/26/2023 SECURITAS TECHNOLOGY CORPORATION MAINTENANCE & MONITORING FOR CITY HALL 9/3/2023 100-60-620-53371-00000 4,481.41$ 243535 10/26/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL CHEMICALS, MAINTENANCE 10/2/23 100-60-620-53100-00000 123.02$ 243531 10/26/2023 RUDOLFO CARDENAS ENTERTAINMENT FOR SENIOR CENTER PROM 10/6/23 501-60-000-22327-00000 550.00$ 243532 10/26/2023 SANDRA HOBBS REG. REFUND-SENIOR TRIP-OXFORD SALSA 7/29/2023 501-60-000-22327-00000 20.00$ 243533 10/26/2023 SCHINDLER ELEVATOR CORPORATION ELEVATOR MAINTENANCE AT CITY HALL 9/22/2023 100-60-620-53371-00000 1,035.84$ 243528 10/26/2023 ROADLINE PRODUCTS INC. MATERIAL & SUPPLIES-RED & WHITE TRAFFIC PAINT 254-50-550-53100-15705 2,459.00$ 243529 10/26/2023 RONA NATE REIMB. FOR RENTAL DEPOSIT ON 09/30/23 . 501-60-000-22333-00000 150.00$ 243530 10/26/2023 ROSARIO GALINDO REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243526 10/26/2023 PUENTE HILLS FORD LLC SUPPLIES FOR UNIT 5065 & UNIT 3131 402-50-591-53100-00000 35.57$ 243526 10/26/2023 PUENTE HILLS FORD LLC SUPPLIES FOR UNIT 5065 & UNIT 3131 402-50-591-53100-00000 291.31$ 243527 10/26/2023 QUINN RENTAL SERVICES MAINTENANCE & REPAIRS TO THE BACKHOE 9/28/2023 402-50-590-53371-00000 3,814.06$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS BLOWER CLEARANCE,CLEANUP BUS SHELTER 10/5 245-50-581-53371-15510 58.87$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 10/5/23 245-50-560-53371-15536 225.61$ 243525 10/26/2023 PUENTE HILLS CHEVROLET PURCHASE OF SUPPLIES FOR UNIT 5003 402-50-590-53100-00000 25.55$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 213.42$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 339.84$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 72.24$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 5.46$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 136.88$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/28/23 245-50-560-53371-15536 65.61$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/25/23 245-50-560-53371-15536 61.66$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC PURCHASE OF SMALL EQUIPMENT-TORO MOWER HONDA 254-50-560-53390-00000 2,299.49$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/27/23 245-50-560-53371-15536 191.75$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/14/23 245-50-560-53371-15536 39.91$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/14/23 245-50-560-53371-15536 39.91$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/14/23 245-50-560-53371-15536 75.97$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/13/23 245-50-560-53371-15536 452.65$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/14/23 245-50-560-53371-15536 30.91$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/14/23 245-50-560-53371-15536 39.91$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/12/23 245-50-560-53371-15536 80.16$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/12/23 245-50-560-53371-15536 90.61$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/12/23 245-50-560-53371-15536 52.25$ 243523 10/26/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/12/23 245-50-560-53371-15536 63.41$ 243522 10/26/2023 PERLA D. MAGNO REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$

Page 3 of 9 ends

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243578 11/02/2023 CANDI CABRERA REFUND FOR RENTAL DEPOSIT@BARNES PARK 10/14/2023 501-60-000-22333-00000 100.00$ 243579 11/02/2023 CANON FINANCIAL SERVICES, INC LEASING-2 COPIERS FOR NOV 2023 401-10-141-58140-11504 373.74$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 23.11$ 243576 11/02/2023 BPC PRINT SERVICES INC REQUEST FOR PURCHASE OF RECREATION ENVELOPES 100-60-610-53100-00000 460.06$ 243576 11/02/2023 BPC PRINT SERVICES INC REQUEST FOR PURCHASE OF RECREATION ENVELOPES 100-60-630-53100-00000 460.07$ 243577 11/02/2023 CALBO CALBO TRAINING FOR MICHEAL TERAN 100-40-450-53200-00000 290.00$ 243573 11/02/2023 BILL WRIGHT'S PAINT SPECIALIZED SPRAY PAINT 245-50-570-53100-15040 1,119.78$ 243574 11/02/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC REPAIRS INCLUDING PARTS-POLICE VEHICLE-UNIT 46 402-50-591-53371-00000 275.00$ 243575 11/02/2023 BOB BARKER COMPANY, INC SUPPLIES FOR INMATES 100-30-380-53100-00000 213.20$ 243572 11/02/2023 BIG STUDIO PRIDE OF THE VALLEY 5K COMMEMORATIVE SHIRTS 100-60-610-53100-16146 1,331.31$ 243572 11/02/2023 BIG STUDIO PRIDE OF THE VALLEY 5K COMMEMORATIVE SHIRTS 501-60-000-22328-16146 6,660.99$ 243572 11/02/2023 BIG STUDIO BALANCE DUE OF PRIDE OF THE VALLEY 5K RUN T SHIRTS 501-60-000-22328-16146 101.15$ 243569 11/02/2023 AT&T MOBILE & COMPUTERS DATA CONNECTION BACK-UP SEP.23 100-30-310-53403-00000 1,437.44$ 243570 11/02/2023 AT&T MOBILITY WIRELESS AIR CARDS FOR MOBILE DATA COMPUTERS 100-30-310-53403-00000 1,623.59$ 243571 11/02/2023 BALDWIN PARK POLICE EXPLORER POST 654 REFUND TO THE EXPLORER POST #654 FOR REGISTRATION 100-30-310-53200-14881 1,205.00$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 80.95$ 243568 11/02/2023 AT&T PHONE & WIRELESS SERVCIES FOR SEP.2023 100-30-310-53403-00000 48.37$ 243569 11/02/2023 AT&T MOBILE DATA COMPUTERS DATA CONNECTION SEP.2023 100-30-310-53403-00000 1,437.44$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, IRRIGATION 245-50-562-53100-13401 310.06$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 84.46$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, IRRIGATION 245-50-562-53100-13401 182.16$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, LANDSCAPE 245-50-560-53100-13401 149.47$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, IRRIGATION 245-50-562-53100-13401 207.78$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 84.46$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, LANDSCAPE 245-50-560-53100-13401 284.02$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, GRAFFITI 245-50-570-53100-13401 18.79$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 65.67$ 243565 11/02/2023 ANTONIA MACIAS REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243566 11/02/2023 APRIL M. ROJO PURCHASE FOR VET AT PARK EVENT 10/22&TRICK O TREAT 501-60-000-22328-00000 82.23$ 243567 11/02/2023 ARAMARK UNIFORM SERVICES UNIFORMS FOR SEIU EMPLOYEES, TREES 251-50-561-53100-13401 84.46$ 243562 11/02/2023 AMERICAN EAGLE COMPUTER PROD INC. INK CARTRIDGES FOR POLICE DEPARTMENT 10/12/2023 100-30-310-53100-00000 312.56$ 243563 11/02/2023 AMERICAN LEGAL PUBLISHING CORP. BP ALS UPDATE ORD 1500,1502 THRU 1507 100-25-299-53330-00000 114.97$ 243564 11/02/2023 ANABEL SIMPEH ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 260.00$ 243561 11/02/2023 AGRISERVE PEST CONTROL INC GOPHER CONTROL 240-50-560-51101-00000 185.00$ 243562 11/02/2023 AMERICAN EAGLE COMPUTER PROD INC. INK CARTRIDGES FOR POLICE DEPARTMENT 10/10/2023 100-30-310-53100-00000 522.34$ 243562 11/02/2023 AMERICAN EAGLE COMPUTER PROD INC. INK CARTRIDGES FOR POLICE DEPARTMENT 10/10/2023 100-30-310-53100-00000 609.13$ 243559 11/02/2023 AAE INCORPORATED SAN GABRIEL GREENWAY SOIL MANAGEMENT REPORT 245-50-520-58100-15093 4,519.50$ 243559 11/02/2023 AAE INCORPORATED CONSTRUCTION MANAGEMENT AND INSPECTION JULY 2023 245-50-520-58100-15538 1,450.00$ 243560 11/02/2023 ADMIN SURE INC. WORKERS COMP ADMINISTRATION SERVICE NOV.2023 403-10-160-51100-00000 8,673.00$ 243559 11/02/2023 AAE INCORPORATED CONSTRUCTION MANAGEMENT AND INSPECTION JULY 2023 256-50-520-58100-55022 14,357.00$ 243559 11/02/2023 AAE INCORPORATED COMPLETION OF PS&E FOR SAN GABRIEL RIVER JULY 2023 245-50-520-58100-15093 80.20$ 243559 11/02/2023 AAE INCORPORATED DESIGN SERVICES FOR BIG DALTON TRAIL POCKET JUL.23 270-50-520-58100-55008 541.05$ 243557 10/26/2023 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES MAY 2023 100-30-370-51100-00000 48,539.95$ 243557 10/26/2023 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES JUNE 2023 100-30-370-51100-00000 49,508.82$ 243558 11/02/2023 A AND C ROOFING INC PERMIT REFUND-4635 LARRY AVE BLDG 0923-2589 100-40-000-43400-00000 155.12$ 243556 10/26/2023 YUNEX LLC CITY'S TRAFFIC SIGNAL AND STREET LIGHT AUGUST 2023 240-50-530-51100-00000 2,500.03$ 243556 10/26/2023 YUNEX LLC REMOVED & REPLACED POLE DUE TRAFFIC COLLISION 403-10-160-54100-00000 1,734.93$ 243557 10/26/2023 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES MARCH 2023 100-30-370-51100-00000 41,733.81$ 243555 10/26/2023 Y-TIRE SALES TIRES FOR CITY VEHICLES 402-50-590-53100-00000 486.87$ 243555 10/26/2023 Y-TIRE SALES TIRES FOR CITY VEHICLES 402-50-590-53100-00000 2,001.18$ 243555 10/26/2023 Y-TIRE SALES TIRES FOR POLICE VEHICLES 402-50-591-53100-00000 2,488.05$ 243552 10/26/2023 WESSEL PROPANE INC PURCHASE OF LIQUID PROPANE FOR CITY TANKS 240-50-551-53100-15705 180.78$ 243553 10/26/2023 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCEC FOR 9/16/2023-9/30/2023 251-50-561-51100-00000 21,208.00$ 243554 10/26/2023 YOLANDA MILLANO REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/23 275-60-726-53370-16074 15.00$ 243550 10/26/2023 WAXIE SANITARY SUPPLY INSTALLATION FOR TWO HOOPER TRASHMAN ICON 10/11/23 244-50-581-51101-15510 175.10$ 243551 10/26/2023 WEBCO LB LLC SWEEP VARIOUS CITY PARKING LOTS/PARKING STRUCTURE 254-50-560-51101-15734 4,200.00$ 243549 10/26/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE, GRAFFITI 254-50-570-53403-14885 1,000.00$ 243549 10/26/2023 VERIZON WIRELESS CELL PHONE SRVC 8/22-9/21/23 &DEVICE REPLACEMENTS 100-40-405-53403-00000 50.88$ 243549 10/26/2023 VERIZON WIRELESS CELL PHONE SRVC 8/22-9/21/23 &DEVICE REPLACEMENTS 220-40-420-53403-14700 50.88$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243612 11/02/2023 J & S STRIPING CO INC REPAINT SPEED BUMPS 240-50-550-51100-15705 2,442.00$ 243609 11/02/2023 INTERSTATE BATTERIES BATTERIES FOR POLICE VEHICLES 402-50-591-53100-00000 432.59$ 243610 11/02/2023 IRMA GARCIA REIM OF PURCHASE SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 79.96$ 243611 11/02/2023 ISABEL RATZ REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243607 11/02/2023 INTEGRATED TACTICAL CONCEPTS SWAT COURSE FPR SAMUEL RIVEROS 100-30-340-53200-13040 650.00$ 243608 11/02/2023 INTERMEX INC BUS TRANSPORTATION 11/04/23 TO BUENA PARK 275-60-726-51101-16074 1,200.00$ 243609 11/02/2023 INTERSTATE BATTERIES BATTERIES FOR CITY VEHICLES 402-50-590-53100-00000 432.60$ 243605 11/02/2023 HOME DEPOT HARDWARE SUPPLIES FOR THE MECHANIC SHOP 402-50-590-53100-00000 110.24$ 243605 11/02/2023 HOME DEPOT MATERIALS AND SUPPLIES FOR MISCELLANEOUS ITEMS 251-50-560-53100-00000 314.18$ 243606 11/02/2023 INDUSTRIAL CLEANING SYSTEMS REPAIR WASHER TO MAINTAIN GRAFFITI TRUCK 10/11/23 245-50-570-53371-14885 543.79$ 243605 11/02/2023 HOME DEPOT MATERIALS AND SUPPLIES FOR MISCELLANEOUS ITEMS 251-50-571-53100-00000 33.28$ 243605 11/02/2023 HOME DEPOT PAINT SUPPLIES FOR GRAFFITI DIVISION 245-50-570-53100-14885 410.80$ 243605 11/02/2023 HOME DEPOT PAINT SUPPLIES FOR GRAFFITI DIVISION 245-50-570-53100-14885 217.09$ 243604 11/02/2023 GOODWILL INDUSTRIES OF SOUTHERN CALIFORNIA NEXTGEN YOUTH EMPLOYMENT PROGRAM W BP CITY 9/23 275-25-719-51101-17518 10,519.15$ 243605 11/02/2023 HOME DEPOT HARDWARE SUPPLIES FOR THE MECHANIC SHOP 402-50-590-53100-00000 186.21$ 243605 11/02/2023 HOME DEPOT PAINT SUPPLIES FOR GRAFFITI DIVISION 245-50-570-53100-14885 781.58$ 243601 11/02/2023 GABRIELA HOLGUIN ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 234.00$ 243602 11/02/2023 GLECY CUSTODIA REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243603 11/02/2023 GLOBAL CTI GROUP, INC. MITEL MIVOICE OFFICE UNIFIED COMMUNICATIONS 275-10-764-58110-51002 18,237.02$ 243599 11/02/2023 FRONTIER COMMUNICATIONS PHONE & WIRELESS SERVCIE FOR SEP. 2023 100-30-310-53403-00000 171.33$ 243599 11/02/2023 FRONTIER COMMUNICATIONS PHONE & WIRELESS SERVICES OCT. 2023 100-30-310-53403-00000 120.39$ 243600 11/02/2023 FUN EXPRESS, LLC SUPPLIES PURCHASED FOR SENIOR PROM 501-60-000-22327-00000 436.74$ 243596 11/02/2023 EZEQUIEL CONTRERAS INSTRUCTOR-TAE KWON DO CLASSES-10/2-10/26/2023 501-60-000-22328-00000 510.25$ 243597 11/02/2023 FEDEX OFFICE DELIVERY TO DIXON PD 100-30-360-53100-00000 64.63$ 243598 11/02/2023 FOOD 4 LESS FOOD FOR FOOD GIVEAWAY 11/10/23-ARPA-ADVANCED PYMT 275-60-713-53100-16072 14,755.50$ 243594 11/02/2023 ESMERALDA CENTENO ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 247.00$ 243595 11/02/2023 EVAN MARTIN IACP MEMBERSHIP DUES 100-30-300-53330-00000 190.00$ 243595 11/02/2023 EVAN MARTIN IACP MEMBERSHIP DUES 100-30-310-53100-00000 40.00$ 243591 11/02/2023 ELVIRA SANCHEZ ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 260.00$ 243592 11/02/2023 EPOWER NETWORK INC RENEWAL OF PREVENTIVE ANNUAL SERVICE SEP.2023 100-30-320-53371-00000 626.40$ 243593 11/02/2023 ERICA SERNA ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 234.00$ 243588 11/02/2023 DEPARTMENT OF JUSTICE FINGERPRINTING SERVICES FOR SEP. 2023 100-10-150-51101-11124 473.00$ 243589 11/02/2023 DESERIE C. DURAN ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 234.00$ 243590 11/02/2023 ELVA ESTELA AGUILAR REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243586 11/02/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL FOR THE WEEK 10/14/2023 100-30-370-51101-00000 70.00$ 243586 11/02/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL FOR THE WEEK 10/21/2023 100-30-370-51101-00000 70.00$ 243587 11/02/2023 DANIEL TORRES REIMBURESMENT FOR WALNUT PARK DEPOSIT 10/14/23 501-60-000-22333-00000 150.00$ 243586 11/02/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL FOR THE WEEK 10/4/2023 100-30-370-51101-00000 65.00$ 243586 11/02/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL FOR THE WEEK 10/7/2023 100-30-370-51101-00000 70.00$ 243586 11/02/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL FOR THE WEEK 10/11/2023 100-30-370-51101-00000 65.00$ 243584 11/02/2023 CONCENTRA HEALTH SERVICES, INC PHYSICALS-PHYS-RECREATION LEADER FOR NATALY TINOCO 100-10-150-51101-11122 121.00$ 243584 11/02/2023 CONCENTRA HEALTH SERVICES, INC PHYSICALS 1-CLASS II MAINTENANCE FOR AYIN D FLORES 100-10-150-51101-11122 154.00$ 243585 11/02/2023 CORODATA RECORDS MANAGEMENT, INC. STORAGE OF FILES FOR 9/1-9/30/2023 100-10-120-51101-11431 56.66$ 243581 11/02/2023 CELIDA DIAZ GARIBALDO REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243582 11/02/2023 CHARTER COMMUNICATIONS PHONE & WIRELESS SERVICE FOR SEP. 2023 100-30-310-53403-00000 1,177.82$ 243583 11/02/2023 CINTAS FIRST AID & SAFETY FIRST ADI & SAFETY -CITY HALL 403-10-160-51101-00000 322.16$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 3.68$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-591-53100-00000 15.44$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-591-53100-00000 61.18$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 53.20$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 19.18$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 56.62$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 9.10$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 55.93$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 10.05$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 11.65$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 58.21$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 14.44$ 243580 11/02/2023 CAR QUEST VEHICLE SUPPLIES FOR CITY VEHICLES 402-50-590-53100-00000 (14.44)$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243651 11/02/2023 ROSALIA RESMA REFUND FOR RENTAL DEPOSIT@SENIOR CENTER 10/14/2023 501-60-000-22333-00000 500.00$ 243649 11/02/2023 RICOH USA INC LEASE-9/25-10/24/2023-COPIERS IN POLICE ADMIN,CDC 401-10-141-53371-11504 122.24$ 243649 11/02/2023 RICOH USA INC LEASE-9/25-10/24/2023-COPIERS IN POLICE ADMIN,CDC 401-10-141-58140-11504 710.12$ 243650 11/02/2023 ROBERT A. LOPEZ REIM HOTEL STAY-LACPCA STRATEGIC PLANNING WORKSHOP 100-30-310-53200-00000 465.18$ 243646 11/02/2023 RAQUEL M. CERVANTES CASE#RID1202591-NOE CERVANTES 100-00-000-21225-00000 115.39$ 243647 11/02/2023 RCA INVESTMENTS INC MAINTENANCE&REPAIRS FOR UPKEEP OF 2016 BMW 9/14/23 402-50-591-53371-00000 2,940.86$ 243648 11/02/2023 REBECA SANTILLAN REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243644 11/02/2023 PIXELFLEX LLC SOFTWARE SUPPLIES FOR THE TEEN CENTER MARQUEE 252-60-620-53100-00000 367.08$ 243645 11/02/2023 PREMIERE FUELING SERVICES INC SEP2023-INSPECTION&MAINTENANCE FOR FUEL PUMPS 402-50-590-51101-00000 150.00$ 243645 11/02/2023 PREMIERE FUELING SERVICES INC SEP2023-INSPECTION&MAINTENANCE FOR FUEL PUMPS 402-50-591-51101-00000 150.00$ 243642 11/02/2023 PACIFIC PRODUCTS & SERVICES LLC MATERIAL & SUPPLIES-ROAD WAY SIGNS 245-50-550-53100-15622 119.07$ 243643 11/02/2023 PALICON GROUP BACKGROUND PD APPLICANT ANAMARIA RIVAS 100-30-310-51100-00000 1,200.00$ 243644 11/02/2023 PIXELFLEX LLC SOFTWARE SUPPLIES FOR THE TEEN CENTER MARQUEE 100-60-620-53100-00000 367.08$ 243641 11/02/2023 ORANGE CO SHERIFF'S DEPT FTO COURSE FOR OFFICER ANDRES V. 6/27/22-7/1/22 100-30-310-53200-00000 130.00$ 243642 11/02/2023 PACIFIC PRODUCTS & SERVICES LLC MATERIAL & SUPPLIES-ROAD WAY SIGNS 245-50-550-53100-15622 140.77$ 243642 11/02/2023 PACIFIC PRODUCTS & SERVICES LLC MATERIAL & SUPPLIES-ROAD WAY SIGNS 245-50-550-53100-15622 (140.77)$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 29.76$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 16.53$ 243640 11/02/2023 OLGA LEAL DUARTE REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 68.00$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC ROUND KEY TAGS 100-10-150-53100-00000 11.22$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 27.55$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 112.34$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 100-10-120-53100-00000 2.19$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 100-10-120-53100-00000 6.34$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC LABEL MACHINE, LETTERING TAPE, WHITE LETERING TAPE 100-10-150-53100-00000 147.47$ 243637 11/02/2023 NICHOLS LUMBER & HARDWARE MATERIALS AND SUPPLIES TO MAINTAIN BUS SHELTERS 244-50-581-53100-15510 47.78$ 243638 11/02/2023 OCEAN BLUE ENVIRONMENTAL SERVICES, INC WASTE PICK UP, TAKE TO DISPOSAL AT 5146 MAINE AVE 258-50-551-51101-00000 2,551.66$ 243639 11/02/2023 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 100-10-120-53100-00000 73.85$ 243637 11/02/2023 NICHOLS LUMBER & HARDWARE SUPPLIES FOR THE STREET MAINTENANCE DIVISION 240-50-551-53100-15705 22.01$ 243637 11/02/2023 NICHOLS LUMBER & HARDWARE SUPPLIES FOR THE STREET MAINTENANCE DIVISION 240-50-551-53100-15705 8.37$ 243637 11/02/2023 NICHOLS LUMBER & HARDWARE MATERIALS AND SUPPLIES ITEMS FOR THE FLEET SHOP 402-50-590-53100-00000 48.90$ 243635 11/02/2023 MOTOROLA SOLUTIONS, INC. MAINTENANCE / SUPPORT FOR COMPUTER AIDED 100-30-310-51100-00000 54,810.13$ 243636 11/02/2023 NATALIE SEGURA REFUND-RENTAL DEPOSIT-10/14/2023@BARNES PARK 501-60-000-22333-00000 150.00$ 243637 11/02/2023 NICHOLS LUMBER & HARDWARE SUPPLIES FOR THE STREET MAINTENANCE DIVISION 240-50-551-53100-15705 136.70$ 243633 11/02/2023 MOJICA JUDO CLUB INSTRUCTOR-JUDO CLASSES-9/13-10/21/2023 501-60-000-22328-00000 2,020.85$ 243634 11/02/2023 MOON VALLEY NURSERY CONSOLIDATED HOLDINGS, LLCSUPPLIES FOR VARIOUS TREES TO BE PLANTED IN CITY 240-50-561-53100-00000 754.24$ 243634 11/02/2023 MOON VALLEY NURSERY CONSOLIDATED HOLDINGS, LLCSUPPLIES FOR VARIOUS TREES TO BE PLANTED IN CITY. 240-50-561-53100-00000 2,909.25$ 243631 11/02/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHER FOR CITY YARD AND POLICE VEHICLE 402-50-590-51101-00000 754.10$ 243631 11/02/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHER FOR CITY YARD AND POLICE VEHICLE 402-50-591-51101-00000 211.66$ 243632 11/02/2023 MINAGAR & ASSOCIATES, INC OLIVE/MAINE DEMONSTRATION PROJECT 245-50-510-51100-00000 2,000.00$ 243628 11/02/2023 MARTHA ELVA GODOY REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243629 11/02/2023 MERCEDES BELTRAN REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243630 11/02/2023 MIDWEST MOTOR SUPPLY 1-LUBRICANT 402-50-590-53100-00000 54.33$ 243625 11/02/2023 MARIA ANGELES GODOY REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243626 11/02/2023 MARIANA MORENO ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 437.00$ 243627 11/02/2023 MARIPOSA LANDSCAPES INC. SEP 2023-MAINTAIN LANDSCAPED AREAS CITYWIDE 251-50-560-51100-00000 8,333.33$ 243622 11/02/2023 LUCIO MORENO ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 234.00$ 243623 11/02/2023 LUIS FREGOSO INSTRUCTOR-MARIACHI CLASSES-10/2-10/30/2023 501-60-000-22328-00000 101.25$ 243624 11/02/2023 MARCO INDUSTRIES, INC PARTS REPLACEMENT FOR THE STREET SWEEPER 402-50-590-53100-00000 715.14$ 243619 11/02/2023 LORRAINE MENDEZ PREPARATION AND SUBMISSION OF HUD REPORTS 221-40-420-51101-14705 120.00$ 243620 11/02/2023 LOS ANGELES COUNTY SHERIFFS DEPARTMENT HELICOPTER SERVICES FOR AUGUST 2023 100-30-340-51100-00000 953.51$ 243621 11/02/2023 LOS ANGELES COUNTY SHERIFFS DEPARTMENT CASE#CVMV2300227-ANDRES A VILLALOBOS 100-00-000-21225-00000 710.22$ 243618 11/02/2023 LOLITA C. APOYON REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243619 11/02/2023 LORRAINE MENDEZ PREPARATION AND SUBMISSION OF HUD REPORTS 220-40-420-51101-14700 6,731.25$ 243615 11/02/2023 JMDIAZ, INC. PRO. PROJECT MANAGEMENT SRVC-9/1-9/30/2023 100-10-110-51101-11404 3,320.00$ 243616 11/02/2023 KEYSTONE UNIFORMS UNIFORMS FOR ZACH GOBLE 100-30-340-53100-00000 1,817.69$ 243617 11/02/2023 LINXUP, LLC GPS TRACKING 402-50-590-51101-00000 879.11$ 243613 11/02/2023 JACK VON WEBER REGIS REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/2023 275-60-726-53370-16074 15.00$ 243614 11/02/2023 JESSENIA MONTOYA ARPA REIM-BASiC REGIS-WED DROP-OFF-9/11-10/6/2023 275-60-734-53370-16077 120.00$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243669 11/02/2023 TUFF KIDZ W. C. INC INSTRUCTOR-WRESTLING CLASSES-10/4-10/26/2023 501-60-000-22328-00000 845.00$ 243670 11/02/2023 U.S. ARMOR CORPORATION SAFETY VEST FOR OFFICER SAM RIVEROS 100-30-310-53100-00000 934.83$ 243666 11/02/2023 THE DRALA PROJECT INC MERAKI 1 YEAR RENEWAL-CMAS CONTRACT 3-20-70-3838B 401-10-140-53379-00000 3,348.00$ 243667 11/02/2023 TOC PUBLIC RELATIONS LLC TUITION-TOC PUBLIC RELATIONS NOV.7-9,23 LIILIANA R 100-30-310-53200-00000 599.00$ 243668 11/02/2023 TROY ROOFING INC PERMIT REFUND-13151 SHAVER ST. BLDG 0223-1654 100-40-000-43400-00000 132.80$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/6/2023 252-60-620-53371-00000 204.00$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/6/2023 252-60-620-53371-00000 147.00$ 243665 11/02/2023 TESLA OPERATIONS, INC PERMIT REFUND-13822 EARL AVE BLDG 1022-1216&1217 100-40-000-43400-00000 393.60$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/4/2023 252-60-620-53371-00000 77.00$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/4/2023 252-60-620-53371-00000 59.00$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/4/2023 252-60-620-53371-00000 90.00$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/4/2023 100-60-620-53371-00000 26.26$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 252-60-620-53371-00000 105.74$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/4/2023 100-60-620-53371-00000 62.00$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 9/6/2023 100-60-620-53371-00000 119.48$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/3/2023 100-60-620-53371-00000 75.00$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/4/2023 100-60-620-53371-00000 93.00$ 243663 11/02/2023 TERESA NUESCA REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 9/22/2023 100-60-620-53371-00000 150.00$ 243664 11/02/2023 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 9/22/2023 100-60-620-53371-00000 157.00$ 243660 11/02/2023 SUNRUN INSTALLATION SERVICES, INC. PERMIT REFUND-14012 CRAGMONT ST., BLDG 0223-1636 100-40-000-43400-00000 257.60$ 243661 11/02/2023 TAYMARK DECORATIONS FOR ANNUAL SENIOR PROM 10/06/2023 501-60-000-22327-00000 1,360.14$ 243662 11/02/2023 TERESA A ALEXANDER REIM FOR PURCHASE MATERIALS FOR COMMUNITY CENTER 501-60-000-22328-00000 17.29$ 243659 11/02/2023 SUNBELT RENTALS MISC RENTAL EQUIPMENT 9/22-9/26/2023 240-50-551-53391-15705 266.19$ 243659 11/02/2023 SUNBELT RENTALS MISC RENTAL EQUIPMENT 9/25-9/26/2023 240-50-551-53391-15705 1,835.09$ 243659 11/02/2023 SUNBELT RENTALS MISC RENTAL EQUIPMENT 9/26/2023 240-50-551-53391-15705 235.81$ 243659 11/02/2023 SUNBELT RENTALS MISC RENTAL EQUIPMENT 9/12-10/9/2023 240-50-551-53391-15705 4,073.83$ 243659 11/02/2023 SUNBELT RENTALS MISC RENTAL EQUIPMENT 9/19-9/22/2023 240-50-551-53391-15705 2,184.65$ 243659 11/02/2023 SUNBELT RENTALS MISC RENTAL EQUIPMENT 9/21-9/26/2023 240-50-551-53391-15705 487.01$ 243656 11/02/2023 SOUTHERN CALIFORNIA EDISON ENERGY-STREET LIGHTS-9/21-10/19/2023 ACT#22884507 251-50-530-53401-00000 136.69$ 243657 11/02/2023 SPARKLETTS WATER AND COFFEE SUPPLIES FOR CITY YARD 100-60-620-53100-00000 352.87$ 243658 11/02/2023 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES FOR FY23-24 SEP.2023 100-30-370-51100-00000 42,519.50$ 243656 11/02/2023 SOUTHERN CALIFORNIA EDISON ENERGY-CITY PARKS-9/21-10/19/2023-ACT#243873404 251-50-530-53401-00000 69.99$ 243656 11/02/2023 SOUTHERN CALIFORNIA EDISON ENERGY-SERENITY HOMES-9/19-10/14/2023-ACT#51970518 275-60-710-53370-66023 427.69$ 243656 11/02/2023 SOUTHERN CALIFORNIA EDISON ENERGY-CITY PARKS-9/21-10/19/2023-ACT#243873404 252-60-620-53401-00000 12,838.90$ 243656 11/02/2023 SOUTHERN CALIFORNIA EDISON ENERGY-STREET LIGHT-9/15-10/15/2023-ACT#52324263 251-50-530-53401-00000 2,732.86$ 243656 11/02/2023 SOUTHERN CALIFORNIA EDISON ENERGY-TRAFFIC SIGNALS-9/21-10/19/2023-ACT#9854286 251-50-530-53401-00000 36.33$ 243656 11/02/2023 SOUTHERN CALIFORNIA EDISON ENERGY-SERENITY HOMES-9/19-10/17/2023-ACT#55165858 275-60-710-53370-66023 1,340.65$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED-COMMUNITY CENTER 501-60-000-22328-00000 209.84$ 243654 11/02/2023 SMART & FINAL MATERIALS FOR SERENITY HOMES 1 YEAR ANNIVERSARY 501-60-000-22328-00000 26.42$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES FOR THE ARC 100-60-680-53100-00000 70.78$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES FOR PUMPKIN PLUNGE&HOMELESS EVE 501-60-000-22329-00000 54.46$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE ARC 100-60-680-53100-00000 23.96$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR SERENITY HOMES 501-60-000-22328-00000 17.99$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE ARC 100-60-680-53100-00000 357.43$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE SENIOR CENTER 100-60-630-53100-00000 14.98$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE SENIOR CENTER 100-60-630-53100-00000 171.72$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES FOR PUMPKIN PLUNGE&HOMELESS EVE 501-60-000-22328-00000 130.21$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE SENIOR CENTER 100-60-630-53100-00000 38.00$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE SENIOR CENTER 100-60-630-53100-00000 29.38$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE SENIOR CENTER 100-60-630-53100-00000 8.49$ 243654 11/02/2023 SMART & FINAL SUPPLIES PURCHASED FOR THE COMMUNITY CENTER 100-60-610-53100-00000 51.14$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE ARC 100-60-680-53100-00000 8.99$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED-COMMUNITY CENTER 501-60-000-22328-00000 82.00$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED-COMMUNITY CENTER 501-60-000-22328-00000 13.99$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED-COMMUNITY CENTER 501-60-000-22328-00000 7.99$ 243654 11/02/2023 SMART & FINAL MATERIALS&SUPPLIES PURCHASED FOR THE ARC 100-60-680-53100-00000 32.76$ 243652 11/02/2023 ROUTE 66 SHOOTING SPORTS PARK, INC RANGE FEES 100-30-340-53100-13040 104.00$ 243653 11/02/2023 SAMUEL RIVEROS PER DIEM FOR TACTICAL ARMORED VEHICLE 10/24-26/23 100-30-340-53200-13040 33.00$

Page 7 of 9 ends

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 101.50$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 761.34$ 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 304.83$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 (31.00)$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 (77.50)$ 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 53.94$ 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 304.95$ 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21210-00000 4.05$ 243688 11/02/2023 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 82.21$ 243688 11/02/2023 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 82.19$ 243689 11/02/2023 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 (4.05)$ 243687 11/02/2023 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 85.50$ 243687 11/02/2023 P.T.E.A. PTEA DUES 100-00-000-21220-00000 332.50$ 243687 11/02/2023 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 85.50$ 243686 11/02/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 505.08$ 243686 11/02/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 19.18$ 243687 11/02/2023 P.T.E.A. PTEA DUES 100-00-000-21220-00000 332.50$ 243686 11/02/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 505.08$ 243686 11/02/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 4,100.18$ 243686 11/02/2023 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 19.18$ 243686 11/02/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 (57.54)$ 243686 11/02/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 189.83$ 243686 11/02/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,564.30$ 243685 11/02/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 284.51$ 243685 11/02/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 86.99$ 243686 11/02/2023 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 (19.18)$ 243685 11/02/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 14.74$ 243685 11/02/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 255.09$ 243685 11/02/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 86.99$ 243685 11/02/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 (5.90)$ 243685 11/02/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 (35.40)$ 243685 11/02/2023 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 (11.80)$ 243684 11/02/2023 CITY EMPLOYEES ASSOCIATES DUES CONFIDENTIAL/CEA 100-00-000-21227-00000 27.00$ 243684 11/02/2023 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 36.00$ 243684 11/02/2023 CITY EMPLOYEES ASSOCIATES DUES CONFIDENTIAL/CEA 100-00-000-21227-00000 27.00$ 243683 11/02/2023 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 769.50$ 243683 11/02/2023 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 526.50$ 243684 11/02/2023 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 36.00$ 243680 11/02/2023 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 81.13$ 243681 11/02/2023 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 243682 11/02/2023 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 243679 11/02/2023 AFLAC AFLAC 100-00-000-21216-00000 734.25$ 243679 11/02/2023 AFLAC AFLAC 100-00-000-21216-00000 137.45$ 243680 11/02/2023 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 81.12$ 243678 11/02/2023 YVONNE JUAREZ ARPA REIM-BASiC REGIS-TRACY ELEM 9/11-10/6/2023 275-60-734-53370-16077 234.00$ 243679 11/02/2023 AFLAC AFLAC 100-00-000-21216-00000 734.34$ 243679 11/02/2023 AFLAC AFLAC 100-00-000-21216-00000 137.45$ 243675 11/02/2023 VICTOR VIRAMONTES INTERNATIONAL COUNCIL HELD OCT. 25-26, 2023 100-40-405-53350-00000 512.07$ 243676 11/02/2023 VISITACION NARZABAL REGIS REIM-SENIOR TRIP-BANANA FESTIVAL-9/30/2023 275-60-726-53370-16074 15.00$ 243677 11/02/2023 YOLANDA MILLANO REGIS REIM-SENIOR TRIP-OKTOBERFEST LUNCHEON-10/18 275-60-726-53370-16074 34.00$ 243674 11/02/2023 VERIZON WIRELESS CELLPHONE SRVC-9/22-10/21/2023-ACT#87091479200010 100-40-405-53403-00000 50.92$ 243674 11/02/2023 VERIZON WIRELESS CELLPHONE SRVC-9/22-10/21/2023-ACT#87091479200010 220-40-420-53403-14700 50.92$ 243671 11/02/2023 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING FOR NOV 2023@CITY FAC 252-60-620-58140-00000 973.33$ 243672 11/02/2023 V & V MANUFACTURING ADD RETIRED RIBBON TO BADGE 100-30-310-53100-00000 61.27$ 243673 11/02/2023 VALLEY COUNTY WATER DIST WATER-SPRINKLERS 14337 OHIO STR-9/5-9/21/2023 251-50-560-53402-00000 102.82$ 243670 11/02/2023 U.S. ARMOR CORPORATION SAFETY VEST FOR OFFICER CHRIS RIVERA 100-30-310-53100-00000 1,028.31$ 243671 11/02/2023 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING FOR NOV 2023@CITY FAC 100-60-620-58140-00000 973.34$ 243671 11/02/2023 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING FOR NOV 2023@CITY FAC 100-60-620-58140-15100 245.00$ 243670 11/02/2023 U.S. ARMOR CORPORATION SAFETY VEST FOR OFFICER ALEX ASENCIO 100-30-310-53100-00000 934.83$

Page 8 of 9 ends

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0007993 11/02/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 29,811.14$ Grand Total: 1,955,524.22$
DFT0007990 11/02/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 73,263.84$ DFT0007991 11/02/2023 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 6,128.92$ DFT0007992 11/02/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 21,859.79$ DFT0007977 11/02/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 3,925.00$ DFT0007978 11/02/2023 MASSMUTUAL MASS MUTUAL CITY PAID 100-00-000-21257-00000 2,625.00$ DFT0007979 11/02/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 896.55$ DFT0007974 11/02/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 110.89$ DFT0007975 11/02/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 18.81$ DFT0007976 11/02/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 51.54$ DFT0007953 11/02/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 619.59$ DFT0007954 11/02/2023 AMERICAN FIDELITY ASSURANCE COMPANY FSA - AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 984.14$ DFT0007973 11/03/2023 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 3,061.36$ DFT0007950 11/02/2023 MASSMUTUAL EMPOWER 100-00-000-21213-00000 13,257.00$ DFT0007951 11/02/2023 MASSMUTUAL EMPOWER RETIREMENT 100-00-000-21213-00000 3,420.04$ DFT0007952 11/02/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 1,492.00$ DFT0007941 11/01/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 397.85$ DFT0007942 11/01/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 508.30$ DFT0007943 11/01/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 37.06$ DFT0007932 11/01/2023 MASSMUTUAL EMPOWER 100-00-000-21213-00000 8,725.99$ DFT0007937 11/01/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 934.01$ DFT0007938 11/01/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 5,250.00$ DFT0007907 10/26/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 105.62$ DFT0007931 10/26/2023 TRUIST GOVERNMENTAL FINANCE 2017 LEASE REVENUE BOND PAYMENT REFUND 2004 BONDS 610-00-000-55740-00000 459,000.00$ DFT0007931 10/26/2023 TRUIST GOVERNMENTAL FINANCE 2017 LEASE REVENUE BOND PAYMENT REFUND 2004 BONDS 610-00-000-55742-00000 66,383.41$ DFT0007813 10/26/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 16,315.32$ DFT0007905 10/26/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 238.12$ DFT0007906 10/26/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 29.48$ DFT0007810 10/26/2023 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 29,212.26$ DFT0007811 10/26/2023 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 615.39$ DFT0007812 10/26/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 26,374.18$ DFT0007786 10/26/2023 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 9,697.77$ DFT0007787 10/26/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 9,448.99$ DFT0007809 10/26/2023 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 19,111.28$ DFT0007783 10/26/2023 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0007784 10/26/2023 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 19,407.64$ DFT0007785 10/26/2023 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,673.09$ DFT0007763 10/26/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 155.40$ DFT0007764 10/26/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 207.20$ DFT0007782 10/26/2023 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 193.44$ DFT0007758 10/26/2023 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 96.00$ DFT0007759 10/26/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 120.00$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY NOV. 2023 PREMIUM BASIC LIFE & AD &D &STD & LTD 403-10-160-54130-00000 5,047.11$ DFT0007757 10/26/2023 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 12.00$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 66.62$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 43.50$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 17.40$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 43.50$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 17.40$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 988.31$ 243690 11/02/2023 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 584.43$

Page 9 of 9 ends

STAFF REPORT
ITEM NO. 2

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Anthony Ceballos, Accountant
DATE: November 15, 2023
SUBJECT: Treasurer’s Report City (CC) – September 2023

SUMMARY
Attached is the Treasurer’s Report for the month of September 2023. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDATION
Staff recommends that Council receive and file the Treasurer’s Report for September 2023.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Exhibit “A”, Treasurer’s Report

STAFF REPORT
ITEM NO. 3

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Shirley Quinones, Chief Deputy City Clerk
Krystal Roman, Administrative Clerk II/Deputy City Clerk DATE: November 15, 2023
SUBJECT: Meeting Minutes

SUMMARY
The City Council held the following meetings on November 1, 2023: Special City Council Meeting and Regular City Council Meeting.

RECOMMENDATION
It is recommended that the City Council approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on November 1, 2023.

FISCAL IMPACT
There is no fiscal impact associated with this item.

LEGAL REVIEW
This report does not require legal review.

ATTACHMENTS

1. Meeting Minutes of November 1, 2023
Special Meeting Minutes

Page 1 of 2 ends

CITY COUNCIL

SPECIAL MEETING
Minutes
November 01, 2023, 6:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called to order at approximately 6:10 p.m. by Mayor Estrada.

ROLL CALL

City Clerk Saenz performed roll call:

MEMBERS:

Council Member Alejandra Avila (absent)
Council Member Jean M. Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (present)
Mayor Emmanuel Estrada (present)

PUBLIC COMMUNICATIONS

Mayor Estrada opened public communication at approximately 6:10 p.m., the following spoke:

1) Greg Tuttle

Seeing no one wishing to speak, Mayor Estrada closed public communication.

OPEN SESSION/STUDY SESSION

City Council recessed to closed session at approximately 6:15 p.m.

RECESS CLOSED SESSION

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956

Case: Rukli, Inc vs City of Baldwin Park Case No. 22STCV28634 No Reportable Action

Case: K8 Investor Holding, LLC Case No. 2:23-CV-02428-SVW(PVCx) vs City of Baldwin Park
No Reportable Action

Case: Diane Nina Rendon Case No. 21STCV13045 vs City of Baldwin Park
No Reportable Action

Special Meeting Minutes

Page 2 of 2 ends

Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju
No Reportable Action

2. Conference with Labor Negotiator
Pursuant to California Government Code, Section 54957.6

Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager

Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA)
Baldwin Park Classified Management Employees Association (CMEA)
Baldwin Park Police Management Employees Association
(PMEA)
Baldwin Park Police Association (POA)
Service Employee International Union (SEIU)
No Reportable Action

RECONVENE IN OPEN SESSION

The City Council reconvened into open session regular meeting at approximately 7:05 p.m.

City Attorney Marco A. Martinez announced all members were present except for Council Member Avila.

The Council met on several issues listed above and there is no reportable action. On the matter regarding Diane Rendon, Mayor Pro Tem Garcia was not present.

ADJOURNMENT

Motion to adjourn was made by Mayor Estrada at approximately 7:41 p.m.

ATTEST: Emmanuel J Estrada, Mayor
Christopher Saenz, City Clerk

City Council Regular Meeting Minutes

Page 1 of 5 ends

CITY COUNCIL

REGULAR MEETING
Minutes
November 01, 2023, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called to order at approximately 7:05 p.m.

INVOCATION

The invocation was led by Pastor Jackson.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Mayor Estrada .

ROLL CALL

City Clerk Saenz performed roll call:

MEMBERS:

Council Member Alejandra Avila (present)
Council Member Jean M. Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (present)
Mayor Emmanuel Estrada (present)

REPORT FROM CLOSED SESSION

City Attorney Marco A. Martinez announced all member were present except for Council Member Avila.

The Council met on several issues listed on the special meeting agenda and there is no reportable action. On the matter regarding Diane Rendon, Mayor Pro Tem Garcia was not present.

ANNOUNCEMENTS

CEO Zaldivar announced on behalf of Mayor Pro Tem Garcia and himself to close In Memory of Cindy Montanez.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Mayor Estrada and the City Council presented a p laque recognition to Mr. Jack and Mrs. Tessie Weber for being crowned the 2023 Senior Citizen King and Queen.

The welcoming and introduction of staff was tabled to the next City Council meeting.

City Council Regular Meeting Minutes

Page 2 of 5 ends

PUBLIC COMMUNICATIONS

Mayor Estrada opened public communications at approximately 7:27 p.m., the following spoke:

1) Christle Chumnez and Irma Morales
2) Paul Cook (teleconference)
3) Carol Daley
4) Greg Tuttle
5) Greg Orozco

Seeing no one else looking to speak, Mayor Estrada closed public communications.

MOTION: Emmanuel Estrada moved to close the Special Meeting at approximately 7:41 p.m.

CONSENT CALENDAR

1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

2. Meeting Minutes
Motion to approve the following meeting minutes of the Finance Authority Board, Housing Authority Board, BP Charitable Relief Foundation, Special City Council and Regular City Council Meetings held from October 18, 2023.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

3. Approve Change Orders for Stance Construction and the Authorize Additional Work by San Gabriel Valley Water Company as Part of City Project CIP No. 22-040 – Calino Avenue Improvements
Motion to:

1. Authorize and approve the additional work for the proposal from Stance Construction Company in the amount of $40,703.78 to add 265 linear feet of 8” sewer line; and,

2. Authorize and approve payment for the change order from Stance Construction Company in a not -to-exceed amount of $34,410.97 for incurred costs on rental equipment and insurance during the project suspension period; and,

3. Approve added work for the proposal in the form of a deposit in a not -to-exceed amount of $65,000.00 from the San Gabriel Valley Water Company for relocation of an existing domestic water line; and,

4. Authorize the Director of Finance to appropriate $45,000.00 from Fund No. 275 and to make the necessary budget adjustments; and,

5. Authorize the Director of Public Works to execute contract change orders for the additional work and suspended project incurred fees with Stance Construction Company using approved project contingency and appropriations.

City Council Regular Meeting Minutes

Page 3 of 5 ends

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

4. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 21-190 Foster Avenue and Pedestrian Rail Crossing Drainage Improvements
Motion to:

1. Accept the construction improvements by CWS Systems, Inc. and authorize the recordation of a Notice of Completion for City Project No. CIP 21 -190 – Foster Avenue and Pedestrian Rail Crossing Drainage Improvements; and,

2. Authorize the release of retention funds in the amount of $57,545.56 to CWS. Systems, Inc. upon the expiration of 35-day notice period.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

5. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No CIP 19-41 San Gabriel River Commuter Bikeway Trail Project Motion to:

1. Accept the construction improvements by All American Asphalt Company and authorize the recordation of a Notice of Completion for City Project No. CIP 19 -41 - San Gabriel River Commuter Bikeway Trail Project; and

2. Authorize the release of retention funds in the amount of $53,089.63 to All American Asphalt Company upon the expiration of 35-day notice period.

Item #5 was pulled for further discussion.

MOTION: It was moved by Monica Garcia, seconded by Jean M Ayala to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

6. Approval of The Wall That Heals Exhibit
Motion to:
1)Approve The Wall That Heals Exhibit at Morgan Park; and 2)Authorize the Director of Recreation & Community Services to execute all necessary documents associated with the exhibit; and
3)Authorize the Director of Finance to appropriate $36,0000 from the Public Art Fee fund #236 and make necessary budget amendment.

Item #6 was pulled for further discussion.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt with amendment of adding Oath to Country Motion. Passed [5 – 0]. AYES: AVILA, AYALA,

DAMIAN, ESTRADA, GARCIA

7. Consideration to Reallocate American Rescue Plan Act Funding for the Senior Free Meals Program
It is recommended that the City Council:
1) Authorize the Director of Finance to reallocate $130,000 American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24 -25 until funds are exhausted; and
2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.

City Council Regular Meeting Minutes

Page 4 of 5 ends

Item #7 was pulled for further discussion.

MOTION: It was moved by Daniel Damian, seconded by Monica Garcia to adopt with amendment with adding an additional $30 thousand to the requested 100 thousand.

Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

8. Authorization to Award a Professional Service Agreement to David Volz Design Landscape Architects Inc. for Design Services to Develop the New Maine Avenue Mini Park Project It is recommended that the City Council:
1)Award a Professional Service Agreement to David Volz Design Landscape Architects Inc., for design services to develop the new Maine Avenue Mini Park Project; and 2)Authorize the Mayor to execute the Agreement; and
3)Authorize Director of Recreation & Community Services to execute any other associated documents needed for the project; and
4)Authorize the Director of Finance to appropriate funds included in the proposed FY 2023 -24 CIP, create a CIP number and make necessary adjustments to the budget.

Item #8 was pulled for further discussion.

MOTION: It was moved by Daniel Damian, seconded by Emmanuel Estrada to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

9. Approval of Letter of Authorization to Allow the San Gabriel Valley Council of Governments (SGVCOG) to Apply for Round Two of the Local Assistance Grant Program from CalRecycle
It is recommended that the City Council authorize the Mayor to sign a Letter of Authorization (LOA) to provide to the SGVCOG to submit a regional application for the Round Two 1383 Local Assistance Grant Program. This will enable both reducing the administ rative burden on the City and streamlining implementation of the Regional Food Recovery Program.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion.

Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

PUBLIC HEARING

10. Resolution No. 2023-035 “A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.” Motion to:

1. Waive further reading, read by title only and adopt Resolution No. 2023 -035 entitled, “A Resolution of the City Council of the City of Baldwin Park, California, Declaring its Intention to Vacate an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.”

2. Subsequently, set a date of December 6, 2023, to hold a Public Hearing to consider ordering the vacation of the alley.

Mayor Estrada opened Public Hearing at approximately 8:00 p.m., seeing no one wishing to speak the public hearing was closed.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

City Council Regular Meeting Minutes

Page 5 of 5 ends

REPORTS OF OFFICERS

11. 5-Year Capital Improvement Program (CIP) Proposed Budget for Fiscal Year 2023 -24 to 2027-28
Motion to:

1. Approve the 5-year proposed City of Baldwin Park Capital Improvement Program (CIP) from July 1, 2023, to June 30, 2028; and,

2. Approve the CIP funding schedule for Fiscal Year 2023-24 in the amount of $56,693,487 for community improvements and infrastructure enhancement projects; and authorize the Director of Finance to make the necessary appropriations and budget adjustments, and

3. Approve the operational revenue and expenditures adjustments for Fiscal Year 2023 -24 and authorize the Director of Finance to make the necessary appropriations, budget adjustments and transfers; and,

4. Authorize the Director of Finance to create and assign project numbers and account numbers as necessary.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion Passed [5 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA, GARCIA

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &

COMMUNICATION

Mayor Estrada sought consensus from Council to discuss extension of time limits for permitted Street Vendors.

ADJOURNMENT

Mayor Estrada motioned to adjourn the Regular Meeting at approximately 8:36 p.m.

ATTEST: Emmanuel J Estrada, Mayor
Christopher Saenz, City Clerk

STAFF REPORT
ITEM NO. 4

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Robert Lopez, Chief of Police
DATE: November 15, 2023
SUBJECT: Request to renew the Police Department jail services contract with Starside Security & Investigation Inc.

SUMMARY
This report seeks City Council approval for the renewal of a contractual agreement with Starside Security & Investigation Inc. (“Starside”). The agreement is for the provision of jail services for the Baldwin Park Police Department for an additional year.

RECOMMENDATION
It is recommended that the City Council:

1. Approve the contract with Starside for jail services, subject to any additional non- substantive changes made by the City Attorney and Chief Executive Officer; and

2. Authorize the Mayor to execute the agreement; and

3. Direct staff to release a Request for Proposal prior to the end or the proposed term expiration.

FISCAL IMPACT
The full cost of this contract service for FY2023- 24 is $443,504.21. The amount has already been included in the FY2023- 24 budget for Police Department jail services under line item 100- 30-370- 51100-00000. The cost increase under the new contract with Starside reflects competitive median average salaries for jail staff in our region.

BACKGROUND
The Baldwin Park Police Department has received jail services through Starside since December 2020.

The bid for service at that time included a pay rate of $16.25 for Custody Officers (jailers). Since the time Starside has been the City’s jail service provider, they have lost several jailers who went to work at other local area jails. The employees who left cited the higher pay rates in other cities as a primary motivating factor for their departure.

Since December 2020, nine employees have left the Baldwin Park Jail, which creates additional costs in overtime until a new employee is hired and trained to perform the job duties. A recent survey of other city jails revealed the following hourly pay rates for jailers (either contracted or city staff) are as follows:

El Monte: $30.00 per hour (jailer),
West Covina: $23.50 per hour (jailer),
Covina: $24.00 per hour (jailer),
Glendora: $23.00 per hour (jailer),
Azusa: $23.00 per hour (jailer),
Whittier: $20.50 per hour (jailer),
Montebello: $20.50 per hour (jailer),
Alhambra: $21.00 per hour (jailer).

Page 2 ends

The new contract extension seeks to increase the pay rate of Baldwin Park’s contracted jailers to $21.00 per hour to become competitive in the market for jail employees and prevent further loss of trained personnel to other agencies. It also seeks to increase the pay rate for the Jail Manager to $90,000 per year to remain competitive with other local agencies. The new contract extension also clarifies the duties of the contractor by making clear that the City continues to manage and operate the City jail and maintains responsibility for assuring compliance with City procedures and providing inmate (meal) services and custodial services.

The current jail services contract with Starside is set to expire on November 30, 2023. The proposed contract with Starside is for a one (1) year period. However, during the term of this extension, the Police Department will be preparing a new Request for Proposals for jail staffing services for release in 2024.

ALTERNATIVES
Council may choose to provide staff with other directions.

LEGAL REVIEW
The proposed contract has been reviewed and approved by the City Attorney as to form and content.

ATTACHMENTS

1. Starside Security proposal for 2023-24

2. Municipal Jail Facility Operations and Management Agreement (with the City of Baldwin Park)

3. Starside Security 2020 proposal

STAFF REPORT
ITEM NO. 5

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Robert Lopez, Chief of Police
DATE: November 15, 2023
SUBJECT: Request for Authorization to Purchase Apex Officer – Pro Training Simulator package and accessories.

SUMMARY
This report seeks authorization from the City Council to purchase an Apex Officer – Pro Training Simulator package and accessories for the Police Department in the amount of $76,623.75

RECOMMENDATION
It is recommended that the City Council

1. Waive the formal bidding process for this purchase; and

2. Authorize the Police Department to purchase the Pro Training Simulator package and accessories; and

3. Authorize the Director of Finance to appropriate the funding from the Community Policing Development (CPD) De-Escalation Training Solicitation grant and make the necessary budget adjustment; and

4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase; and

5. Authorize the Chief Executive Officer to approve a no-cost time extension to the subcontract with Sandy Jo MacArthur through August 31, 2024, to allow completion of grant-funded activities." This will be retroactive to July 1, 2023; and

6. Authorize the Chief Executive Officer to approve a no-cost time extension to the subcontract with Joan Brody through August 31, 2024, to allow completion of grant-funded activities." This will be retroactive to July 1, 2023.

FISCAL IMPACT
There will be no impact on the General Fund. This purchase will utilize funds from an awarded 2021 Community Policing Development (CPD) De-Escalation Training Solicitation grant in the amount of $198,817.

BACKGROUND In 2021, the City of Baldwin Park entered into a recipient agreement with the Office of Community Oriented Policing Services (the COPS Office) and was awarded $198,817.00 as part of the Community Policing Development (CPD) De-Escalation Training Solicitation grant awarded to the City (15JCOPS-21-GG-02455-SPPS). This De-Escalation Training Project authorizes the purchase of a simulator (Virtual Reality Training) for use by the Police Department to help officers build new de- escalation skills, enhance tactical awareness during incidents, improve officer and citizen safety, and increase community trust and legitimacy surrounding incidents involving high-risk critical incidents.

Page 2 ends

The Pro Training Simulator is a comprehensive product designed to allow law enforcement trainers to give presentations and classes, conduct interactive testing and assessment, and provide immersive, hands-on scenario-based exercises with detailed debriefing and after-action reviews. The VR system is designed to increase trainee de-escalation knowledge, skills, and confidence in a safe, challenging environment that is highly interactive and engaging. Apex products utilize a state-of-the-art virtual reality head-mounted display to create the world’s most realistic and immersive judgmental training simulator.

As society continues to address issues surrounding police use of force, our Police Department recognizes the need for comprehensive de-escalation training for officers. By incorporating immersive VR technology like the Apex Pro Training simulator into our training programs, the department can provide realistic, repetitive scenario-based exercises that build critical de-escalation skills. Studies show this type of hands-on training is more effective than classroom lectures alone in preparing officers to safely defuse tense situations. Equipping officers with proven de-escalation techniques helps reduce the need for force, improves community relations, and protects both residents and police. The Baldwin Park Police Department's investment in this product demonstrates our commitment to implementing best practices for conflict resolution and moving our department in a positive direction.

This Pro Training Simulator is a sole-source product manufactured, sold, and distributed exclusively by Govred Technology, Inc. Currently, Govred Technology, Inc. is the sole manufacturer and provider of Apex Officer; nor is there any other company that makes a similar or competing product. Additionally, no other vendors can legally provide the Apex Officer® product. This product must be purchased directly by institutions from Govred Technology, Inc. Therefore, for the purpose of this purchase, Govred Technology, Inc. is a sole source provider within the meaning of City Ordinance 1457, as this is the only acceptable option.

In March 2022, the City entered into subcontract agreements with two consultants, Sandy Jo MacArthur and Joan Brody, to support the administration and implementation of the Community Policing Development De-Escalation Training grant awarded by the Department of Justice COPS Office. Joan Brody assists the Police Department in tracking subcontractor tasks and time, reviewing invoices, preparing required grant reports and documentation, and handling ongoing communication with the COPS Office. Her scope includes grant administration and compliance activities. Sandy Jo MacArthur is responsible for designing and implementing the actual training curricula for the project. She oversees the development of all course content, employing a train-the-trainer model to create a sustainable de- escalation training program for officers. Her background and expertise in law enforcement training help ensure an effective curriculum.

Together, Ms. Brody and Ms. MacArthur provide important support to the PD grant manager in implementing the de-escalation training program, meeting federal requirements, and achieving the overall grant objectives. Their involvement and complementary roles assist the department in building new de-escalation skills for officers through this federal grant opportunity. Due to unforeseen delays, the de-escalation training program has taken longer than originally anticipated to fully implement.

Extending the subcontract end date at no additional cost will allow Ms. MacArthur and Ms. Brody to complete their remaining work and reporting responsibilities through the closeout of the grant period.

ALTERNATIVES

1. Authorize the purchase.

2. Decline to authorize the purchase.

LEGAL REVIEW

Page 3 ends

The purchase proposal has been reviewed by the City Attorney as to form and content.

ATTACHMENTS

1. APEX Officer Proposal

2. BPPD Grant Award Letter and Info

3. Sandy Jo MacArthur Subaward Agreement

4. Joan Brody Subaward Agreement
Apex
Oﬃcer
Training
Simulator
Interactive
Crisis
Intervention,
De-Escalation,
and
Use
of
Force
Training
Simulator
Proposal
Prepared
For
Joshua
Hendricks
Baldwin
Park
Police
Department
14403
Paciﬁc
Ave,
Baldwin
Park,
CA
91706
Business
Sensitive:

This
document
is
conﬁdential
information
and
contains
proprietary
information
belonging
to
Govred
Technology
Inc.,
and
further
acknowledges
its
obligation
to
comply
with
the
provisions
of
this
notice.
©
2020
Govred
Technology,
Inc.

All
Rights
Reserved.
www.apexoﬃcer.com
5006
Bond
St,
Las
Vegas,
NV
89118
702-901-5344

October
18,
2023
Dear
Joshua
Hendricks,
Thank
you
for
your
interest
in
the
interactive
Apex
Oﬃcer
virtual
reality
training
simulator
from
Govred
Technology,
Inc.

This
proposal
and
attached
sole
source
letter
will
provide
you
with
the
requested
system
information,
speciﬁcations,
pricing,
and
details
for
the
system
and
equipment
you’ve
inquired
about.

The
Apex
Oﬃcer
training
system
is
a
comprehensive
solution
designed
to
allow
law
enforcement
trainers
to
give
presentations
and
classes,
conduct
interactive
testing
and
assessment,
and
provide
immersive,
hands-on
scenario-based
exercises
with
detailed
debrieﬁng
and
after-action
reviews.

Each
Apex
Oﬃcer
system
is
designed
to
increase
trainee
de-escalation
knowledge,
skills,
and
conﬁdence
in
a
safe,
challenging
environment
that
is
highly
interactive
and
engaging.

Through
our
history
of
providing
innovative
interactive
simulation
training
solutions,
Apex
Oﬃcer
has
become
widely
regarded
as
a
low-risk,
highly
reliable
contracting
and
business
partner.

We
have
the
industry’s
most
dedicated
and
customer-committed
sales
and
support
team
on
staﬀ.

All
Apex
Oﬃcer
customers
receive
the
best
technical
service
in
the
industry,
including
software
updates,
newly
developed
and
released
training
content
with
new
exercises
and
environments
to
keep
trainee
interest
high
and
skills
sharp.

On
behalf
of
the
Apex
Oﬃcer
team,
I
sincerely
appreciate
the
consideration
of
our
proposal
for
this
requirement
and
the
opportunity
to
serve
the
men
and
women
of
Baldwin
Park
Police
Department.

Chase
Dittmer
Founder
and
CEO
Govred
Technology,
Inc.

Direct:
702-901-5344
chase@apexoﬃcer.com
www.apexoﬃcer.com
Business
Sensitive:

This
document
is
conﬁdential
and
contains
proprietary
information
belonging
to
Govred
Technology
Inc.,
and
further
acknowledges
its
obligation
to
comply
with
the
provisions
of
this
notice.
©
2020
Govred
Technology,
Inc.

All
Rights
Reserved.
www.apexoﬃcer.com
5006
Bond
St,
Las
Vegas,
NV
89118
702-901-5344
APEX

OFFICER
–
PRO

TRAINING

SIMULATOR
SUITE
Description
Qty
Price
Apex
Oﬃcer®
–
Pro
Training
Simulator
System
Includes:●
Apex
Oﬃcer®
Content
Library●
High-Performance
VR-Ready
Workstation●
Virtual
Reality
Head
Mounted
Display●
Virtual
Training
Accessories●
Apex
Wireless●
Dynamic
Scenario
Generator●
After
Action
Debrieﬁng●
Advanced
Oﬃcer
Analytics●
Apex
Reporting
and
Monitoring●
Apex
Oﬃcer
Training
with
Setup
1 $99,868.00
Apex
Oﬃcer
Content
Library
Every
Apex
Oﬃcer
training
system
includes
24/7
access
to
Apex
Oﬃcer’s
proprietary
content
library.

Apex
Oﬃcer's
content
library
of
virtual
reality
police
and
law
enforcement
training
scenarios
is
the
most
extensive
in
the
industry.

With
our
unique
blend
of
randomization,
artiﬁcial
intelligence,
and
voice
recognition
Apex
Oﬃcer
provides
police
departments
and
law
enforcement
agencies
with
an
inﬁnite
number
of
training
opportunities
and
scenarios.

Inc.

High-Performance
VR-Ready
Wearable
Workstation
Every
Apex
Oﬃcer
simulator
comes
equipped
with
the
world’s
most
powerful
wearable
backpack
workstation
–
optimized
for
free-roam
experiences.

Experience
full
training
immersion
with
unprecedented
freedom
of
movement
and
the
most
reliable
connectivity
that
no
wireless
VR
device
can
provide.
●
Intel
Core
i7
8 Core/16
Thread
Processor●
Nvidia
RTX
Graphics
Card●
16GB
DDR4
RAM●
NVMe
Solid
State
Storage●
Windows
10 Pro
64-Bit
Operating
System●
Hot-Swappable
Batteries
Inc.
www.apexoﬃcer.com
5006
Bond
St,
Las
Vegas,
NV
89118
702-901-5344
Virtual
Reality
Head
Mounted
Display
(HMD)
Apex
Oﬃcer
utilizes
a
state-of-the-art
virtual
reality
head-mounted
display
to
create
the
world’s
most
realistic
and
immersive
judgmental
training
simulator.

With
our
HMD,
we’re
capable
of
producing
active
engagements
from
a
360-degree
environment
surrounding
the
trainees.

Our
systems
utilize
multi-directional
audio
technology
and
seamless
software
simulations
that
simulate
diﬀerent
environments
and
situations
that
will
challenge
trainees.

Inc.

Virtual
Training
Accessories
Apex
Oﬃcer's
proprietary
virtual
training
accessories
are
designed
to
look,
weigh,
and
feel
just
like
their
real-life
counterpart.

We
worked
hand
and
hand
with
multiple
engineers
in
designing
the
ﬁrearms
and
training
equipment
used
in
our
simulations.

VR-Training
Accessories
Included:●
Apex-VTW-U1
(Universal
Device)●
Apex-VTW-G1
(Pistol)●
Apex-VTW-T1
(Taser)●
Apex-VTW-R1
(Riﬂe)
Every
Apex
Oﬃcer
Virtual
Training
Weapon
is
equipped
with:●
Up
to
32 low
power,
ASIC
sensors,
for
360-degree
coverage●
Built-in
1000Hz
IMU
for
low
latency,
high-resolution
tracking●
Bluetooth
and
wireless
connectivity●
Rechargeable
battery
Inc.

Apex
Wireless
(AW)
The
Apex
Wireless
system
is
a
proprietary
combination
of
wireless
networking
systems
working
in
harmony
to
deliver
a
fully
immersive
wireless
virtual
reality
experience.●
4x
Wireless
Base
Stations●
Bluetooth
Transmitters
and
Receivers
Inc.

After
Action
Debrieﬁng
(AAD)
Our
After-Action
Debrieﬁng
system
provides
real-time
monitoring,
recording,
and
playback
during
debrieﬁng
sessions
of
trainees.

Includes
software
and
hardware
that
integrates
into
the
Apex
Oﬃcer
line
of
simulators.

Inc.
www.apexoﬃcer.com
5006
Bond
St,
Las
Vegas,
NV
89118
702-901-5344
Advanced
Oﬃcer
Analytics
(AOA)
Apex
Oﬃcer’s
Advanced
Oﬃcer
Analytics
system
allows
law
enforcement
agencies
to
optimize
their
recent
training
activities
and
provides
unprecedented
learning
opportunities
for
every
oﬃcer
using
the
simulator.

With
the
AOA,
police
departments
can
track
the
training
results
and
behaviors
of
each
trainee
that
uses
the
simulator.

With
this
data,
the
departments
have
an
unprecedented
insight
into
the
strengths
and
weaknesses
of
each
trainee,
thus,
allowing
for
follow-up
training
exercises.

Inc.

Apex
Reporting
and
Monitoring
Audio
and
picture-in-picture
color
video
capture
trainee’s
actions
in
a
scenario
that
can
be
used
for
immediate
or
later
debrieﬁng
and
review.

All
footage
can
be
scheduled
for
permanent
deletion
at
a
speciﬁed
time
interval
(i.e.,
24 hours,
72 hours,
etc.).

Inc.

Apex
Oﬃcer
Training
with
Setup
Instructor/Operator
Master
course
covering
the
Apex
Oﬃcer
system,
hardware
setup,
software
updates,
troubleshooting,
and
more
for
up
to
six
instructors.

Inc.

Apex
Oﬃcer
–
Pro
Training
Simulator:
$99,868.00
Discount:
-$50,368.00
Total:
$49,500.00

OPTIONAL

UPGRADES
Apex
Oﬃcer
X2
–
Hardware
Upgrade:
$40,000.00
Discount:
-$20,000.00
Total:
$20,000.00
Total
With
Optional
Upgrades:
$69,500.00
Total
With
Sales
Tax:
$76,623.75
Additional
Notes:

Business
Sensitive:

All
Rights
Reserved.
www.apexoﬃcer.com
5006
Bond
St,
Las
Vegas,
NV
89118
702-901-5344
-See
Important
Terms
and
Conditions
Below-
Standard
Terms
and
Conditions

1. Please
make
the
purchase
order
(PO)
out
to
GOVRED
Technology,
Inc.

2. Payment
Terms:

Net
30 from
the
invoice
date.

3. Budgetary
Pricing:

This
document
is
intended
for
budgeting
purposes
only
and
does
not
constitute
a
ﬁrm-ﬁxed-price
oﬀer
or
binding
agreement.

4. U.S.

Delivery
Lead
Time:
a.

Standard
Production
System:
30-60
Days
ARO
b.

Custom
System
Production:
120-180
ARO
dependent
on
the
level
of
customization
and
component
requirements.

5. Warranty:
12 Months
from
the
date
of
shipment.

6. If
this
sale
is
subject
to
Use
Tax,
then
you
are
liable
for
the
tax
and
should
make
payment
direct
to
your
taxing
authority.

However,
we
may
collect
Sales
Tax
for
the
following
states:

CA,
FL,
HI,
IA,
KY,
MA,
MI,
NV,
NY,
UT,
WA,
and
WV.

7. Quote
Valid:
30 days.

8. All
prices
are
quoted
in
US
Dollars
($USD).

9. Late
Payment
Penalties:

Invoices
not
paid
within
30 days
of
the
invoice
date
will
accrue
interest
at
2%
per
week.

Purchasing/Contracting
Information

1. Company
Name:

Govred
Technology,
Inc.

2. Company
Address:
5006
Bond
St,
Las
Vegas,
NV
89118

3. Order
POC:

Chase
Dittmer

4. Order
Email:
orders@apexoﬃcer.com

5. Phone:
702-901-5344

6. Cage
Code:
7Z1H2

7. Tax
ID:
82-1742313

8. DUNS:
080742556
Business
Sensitive:

All
Rights
Reserved.
www.apexoﬃcer.com
5006
Bond
St,
Las
Vegas,
NV
89118
702-901-5344
Sole
Source
Letter
Govred
Technology,
Inc.
5006
Bond
St,
Las
Vegas,
NV
89118
Phone:
702-901-5344
https://www.apexoﬃcer.com
RE:

Sole
Source
Letter
October
18,
2023
To
Whom
It
May
Concern:

This
letter
is
to
conﬁrm
that
the
Apex
Oﬃcer®
Pro
Training
Simulator
and
Apex
Oﬃcer
X1,
X2,
X3,
X4,
X6,
and
X9
–
Pro
Training
Simulator
are
all
sole-source
products,
manufactured,
sold,
and
distributed
exclusively
by
Govred
Technology,
Inc.

Currently,
Govred
Technology,
Inc.
is
the
sole
manufacturer
and
provider
of
Apex
Oﬃcer;
nor
any
other
company
makes
a
similar
or
competing
product.

Additionally,
no
other
vendors
can
legally
provide
the
Apex
Oﬃcer®
product.

This
product
must
be
purchased
directly
by
institutions
from
Govred
Technology,
Inc.
at
the
below
address.

There
are
no
agents
or
dealers
authorized
to
represent
this
product.

There
are
no
other
like
item(s)
or
product(s)
available
for
purchase
that
would
meet
the
urgent
fulﬁllment
timeline
and
serve
the
same
purpose
or
function
because
of
the
proprietary
and
exclusive
Apex
Oﬃcer®
content
library,
training
modules,
dynamic
scenario
generator,
haptic
feedback
system,
backpack-mounted
modular
wearable
workstations,
virtual
reality
training
technology
accessories
and
more.

Additionally,
given
Apex
Oﬃcer’s
technical
history
and
domain
expertise,
it
would
take
multiple
years
for
an
alternative
vendor
to
create
a
similar
product.

If
you
desire
additional
information,
do
not
hesitate
to
contact
me
at
702-901-5344
at
any
time
or
visit
our
website
at
https://www.apexoﬃcer.com
.

Thank
you
for
your
interest
in
our
products.

Sincerely,
Chase
Dittmer
Co-Founder
Govred
Technology,
Inc.
5006
Bond
St,
Las
Vegas,
NV
89118
Phone:
702-901-5344
Email:
chase@apexoﬃcer.com
https://www.apexoﬃcer.com/
Business
Sensitive:

All
Rights
Reserved.
www.apexoﬃcer.com
5006
Bond
St,
Las
Vegas,
NV
89118
702-901-5344
www.apexoﬃcer.com
5006
Bond
St,
Las
Vegas,
NV
89118
702-901-5344

October 12, 2021
Dear Josh Hendricks,

On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented Policing Services (the COPS Office) has approved the application submitted by BALDWIN PARK, CITY OF for an award under the funding opportunity entitled 2021 Community Policing Development (CPD) De-Escalation Training Solicitation. The approved award amount is $198,817.

Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance.

Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by the COPS Office, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.

Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds.

To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date.

Congratulations, and we look forward to working with you.

ROBERT CHAPMAN
Acting Director
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice Award Letter
:
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law.

Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity.

Recipients are also prohibited from discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.

Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non discriminatory manner to their service population or have employment practices that meet equal-opportunity standards.

If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c) (5).

The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at [email protected].

This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

Recipient Name

BALDWIN PARK, CITY OF
Award Information
:

Recipient Information
DUNS Number
070207998
ORI Number
——
Street 1
14403 E PACIFIC
Street 2
——
City

BALDWIN PARK
State/U.S. Territory
California
Zip/Postal Code
91706
Country
United States
County/Parish
——
Province
——
Federal Award Date
10/12/21
Award Type
Initial
Award Number
15JCOPS-21-GG-02455-SPPS
Supplement Number
00 Federal Award Amount
$198,817.00
Funding Instrument Type
Grant

16.710 Public Safety Partnership and Community Policing Grants The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. - 10381 et seq.

I have read and understand the information presented in this section of the Federal Award Award Details
Assistance Listing NumberAssistance Listings Program Title Statutory Authority
For Internal Reference Only:

Contract No. _____________________
1 2021-2023

SUBAWARD AGREEMENT

THE BALDWIN PARK DE-ESCALATION TRAINING (BPDET) PROJECT

U.S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING

SERVICES COMMUNITY POLICING DEVELOPMENT (CPD) DE-ESCALATION TRAINING SOLICITATION, OPPORTUNITY # O-COPS-2021-75008

DE-ESCALATION TRAINING PROGRAM BY CITY OF BALDWIN PARK

PARK POLICE DEPARTMENT WITH CONSULTANT SANDY JO MACARTHUR

THIS SUBAWARD AGREEMENT (hereinafter, “Agreement”) entered into as of this ____ day of February, 2022 (hereinafter, “Effective Date”), is entered into by and between the CITY OF BALDWIN PARK , a California municipal corporation (hereinafter, “City”) w ith offices at 14403 E. Pacific Avenue , Baldwin Park, CA 917 06, and Sandy Jo MacArthur , (hereinafter, “Subrecipient”). For purposes of this Agreement, the capitalized term “Parties” shall be a collective reference to both City and Subrecipient. The capitalized term “Party” may refer to either City or Subrecipient interchangeably as appropriate.

R E C I T A L S

WHEREAS, City participates in the Baldwin Park De -Escalation Training ( “BPDET”) Project administered by the U.S. Department of Justice (“USDOJ”) Office of Community Oriented Policing Services (“COPS Office”)

WHEREAS, on September 1, 2021 the City was awarded BPDET funding for from September 1, 2021 through August 31, 2023 (hereinafter, “BPDET Funds”). The City’s Federal Award Identification number is 15JCOPS-21-GG-02455-SPPS. Pursuant to the BPDET Project, City receives funds for USDOJ for Baldwin Park Police Department (“BPPD”) training activities that will use training design, training curricula and training implementation consultant Sandy Jo MacArthur to help BPPD build new de-escalation skills that will enhance tactical awareness during incidents, improve officer and citizen safety and increase community trust and legitimacy surrounding incidents involving high risk critical incidents.

WHEREAS, pursuant to 24 CFR §570.503, the City may enter into subaward agreements to administer the BPDET Project and the City wishes Subrecipient to assist the City in utilizing such funds.

For Internal Reference Only:

Contract No. ___________________
2 A G R E E M E N T
Based upon the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both P arties, City and Subrecipient hereby agree as follows:

DEFINITIONS

For purposes of this Agreement, t he following terms shall have the meanings given below unless expressly provided to the contrary:

“Agreement” shall mean this BPDET Project Subrecipient Agreement between City and Subrecipient, including all exhibits and other documents attached or otherwise incorporated hereto.

“Budget” shall refer to the BPDET Project Budget that is attached and incorporated hereto as Exhibit “B” and which sets out the line item categories of Eligible Expenses and the amount of COPS Office Funds allocated to each category of Eligible Expense. The Budget may not be changed without the prior written approval of City’s Contract Officer.

“Contract Officer” shall mean the Chief of the Baldwin Park Police Department or such other person as may be designated by the City Manager/CEO.

“Eligible Expenses” shall mean the expenses set forth in the Budget for which COPS Office funding may be used and administrative services contemplated under this Agreement and 24 CFR §570.201.

“COPS Office Program Funds” shall mean the funds allocated to the City by USDOJ through the COPS Office Program.

“COPS Office Funding Cap” shall mean the maximum amount of COPS Office Funds that may be disbursed to Subrecipient during the Funding Period, which amount shall be as follows: SIXTY FIVE THOUSAND DOLLARS ($65,000). These COPS OFFICE Funds shall be used to run the BPDET Project.

“Funding Period” means that certain period of time from September 1, 2021 through August 31, 2023.

“Program” shall mean the BPDET P roject referred to in the Recitals of this Agreement. The programs will help BPPD officers build new de -escalation skills, enhance tactical awareness during incidents, improve officer and citizen safety and increase community trust and legitimacy surrounding incidents involving high risk critical incidents.

For Internal Reference Only:

Contract No. ___________________
3 “Program Regulations” shall refer collectively to the requirements of the U.S. Department of Justice, Office of Community Oriented Policing Services Community Policing Development (CPD) De-Escalation Training, and as the same may modified or amended from time to time and are incorporated in this Agreement by this reference.

“Program Services ” shall refer to the collective programming and activities Subrecipient shall provide as part of the BPDET Project under the terms of this Agreement and as more particularly described in the Scope of Services attached and incorporated hereto as Exhibit “A.”

“Quarter” or “quarterly” shall mean any of the three (3) month periods during a City fiscal year commencing July 1, October 1, January 1, or April 1.

“Subrecipient Personnel” shall mean any employee, volunteer, contractor, subcontractor, or agent of Subrecipient or any other person under Subrecipient’s supervision, control or direction, including subcontractors engaged by Subrecipient to perform the services and tasks contemplated herein.

“Subrecipient Representative” shall mean Sandy Jo MacArthur who is designate d to represent Subrecipient in the administration of this Agreement.

“Third Party Contracts” shall have t he meaning ascribed in Section 3.4 of this Agreement.

II.

USE OF COPS OFFICE FUNDS

2.1 Term. This Agreement shall govern the performance of the Parties over the course of the Funding Period, unless earlier terminated by either party in accordance with the terms of this Agreement. Notwithstanding anything herein to the contrary, Subrecipient’s obligations to City shall not end until all closeout requirements required by the Program Regulations are completed.

2.2 Scope of Services and Budget.

A. Under the terms and conditions of this Agreement, the City has allocated a subaward of COPS Office Funds to the Subrecipient to carry out certain eligible activities pursuant to 24 CFR Part 570 . Subrecipient shall use the COPS Office Funds to perform the specific Program Services set forth in the Scope of Services , which is attached and incorporated hereto as Exhibit “A .” Subrecipient shall perform the Program Services in accordance with the approved Budget , which is attached and inc orporated hereto as “Exhibit B.” Pursuant to 2 CFR §200.331, the required subaward information is attached hereto as Exhibit “D.”

B. Subrecipient shall use COPS Office Funds only for the Eligible Expenses permitted under the Budget and Program Regulations. Subrecipient acknowledges that it is For Internal Reference Only:

Contract No. ___________________
4 responsible for expenses that exceed the total award amount and agrees that any funds not used in accordance with the Program Regulations and Budget must be repaid to the City.

2.3 Prior Approval for Chang es. Subrecipient may not transfer allocated funds among cost categories within a budgeted program account without City’s prior written approval by the Chief of Police or the City manager/CEO ; nor shall Subrecipient make any changes, directly or indirectly, in program design or Program Services or in the Budget without City’s prior written approval.

III.

DISBURSEMENT OF FUNDS

3.1 Funding Cap. Under the terms and conditions of this Agreement, the City has allocated a subaward of COPS Office Funds to Subrecipient in an amount not -to-exceed SIXTY FIVE THOUSAND DOLLARS ($65,000).

3.2 Reimbursement of COPS OFFICE Funds.

A. Subject to all terms, conditions, and funding restrictions set forth under this Agreement, and provided Subrecipient is not in default under this Agreement, City will disburse COPS Office Funds to Subr ecipient on a monthly basis to reimburse Subrecipient for Eligible Expenses incurred over the course of the Funding Period.

B. All Eligible Expense shall be incurred in accordance with the Program Regulations, the Prime Award , and the authorizations, restrictions and requirements contained in the Notice of Prime Award and a ny amendments thereto and other applicable laws, regulations, grant terms and conditions or policies.

C. In no event shall the amount of COPS Office Funds disbursed to Subrecipient exceed the Funding Cap , and all sums disbursed shall abide by the expenditure limits set forth in both the Budget and Program Regulations.

D. City shall only reimburse Subrecipient for those costs actually incurred during the Funding Period and allowable under 24 CFR Part 570 a nd subject to the cost principles in 2 CFR Part 200, subpart E, as exempted or modified by 24 CFR §570.502. COPS Office Funds shall not be expended following the earlier of the expiration or termination of this Agreement.

E. The Parties acknowledge, unde rstand and agree that City’s obligation to disburse COPS Office Funds is dependent upon the availability of such funds from USDOJ and if for any reason, City does not receive sufficient COPS Office Funds from USDOJ, or if, for any reason, USDOJ withdraws such funding, City shall have no further obligation to provide additional funding for any Eligible Expenses incurred by Subrecipient nor shall City be obligated to secure funding for payment of Eligible Expenses incurred by Subrecipient from any other funding source.

For Internal Reference Only:

Contract No. ___________________
5 3.3 Invoices.

A. Following the conclusion of each month during the Funding Period, Subrecipient shall submit to City a detailed and itemized invoice that identifies all Eligible Expenses incurred during the recently concluded month. The invoice shall take the form and include, at minimum, the required information set forth in the sample invoice attached and incorporated hereto as Exhibit “E.” The required invoice information shall include, but is not limited to, a list a nd reasonable description all out -of-pocket expenditures made and compensable tasks performed (i.e., all Eligible Expenses) during the recently concluded month as well all matching funds used to support the program. In so far as the invoiced expenses include hourly staff time, the invoice shall indicate the number of hours devoted to a particular task, the person(s) performing the task, a reasonably detailed description of the task and the applicable hourly billing rate for performing the task. Subrecipient’s invoices shall be accompanied by supporting documentation such as receipts, paid invoices, cashed checks, time records, billing statements, bank statements, and contracts. City reserves the right to request such other supporting documentation as it deems necessary or desirable to verify whether a claimed expense qualifies as an Eligible Expense.

B. Within fifteen (15) calendar days of City’s receipt of the invoice, City shall notify Subrecipient in writing to identify any costs or expenses contained in the invoice that the City disputes or to request clarification or additional supporting documentation as to any claimed cost or expense. Within thirty (30) calendar days of receipt of each invoice, City shall disburse COPS OFFICE Funds to the Subrecipient for all undisputed or unquestioned costs and expenses set forth in the invoice submitted by Subrecipient. Sums disputed or contested by the City or which the City has requested but not received clarification or additional supporting documentation shall be paid during the next invoice cycle, provided the Parties have resolved the dispute or City has received satisfactory clarification.

C. All submitted invoices must be signed by an authorized signatory of Subrecipient and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validit y of such costs.

D. Subrecipient shall return to City any over payments due to unearned funds or activities disallowed pursuant to this Agreement. Subrecipient shall return any overpayment to the City within thirty (30) days after discovery by Subrecipient or within fifteen (15) days after notification by the City.

E. All invoices itemizing Eligible Expense s incurred during the Funding Period must be received by the end of the City’s Fiscal Year 2021-2023. Any invoices received after the conclusion of the Fiscal Year will not be eligible for reimbursement.

For Internal Reference Only:

Contract No. ___________________
6 IV.

GRANT ADMINISTRATION

4.1. Program Operation Standards. Subrecipient shall operate the Program, in conformity with all applicable laws, regulations, and rules of governmental agencies having jurisdiction, including without limitation, the Program Regulations and laws set forth in Section 5 below.

4.2 Program Income. Program Income includes all gross income received by Subrecipient which is directly generated from the use of COPS OFFICE funds and as more particularly defined in 24 CFR §570.500(a). Program Income is governed by 24 CFR §570.504 and not by 2 CFR §200.307. Subrecipient must comply the Program Income requirements of 24 CFR §570.504(c). If Program Income is generated by activities carried out with COPS OFFICE Funds, Subrecipient shall submit to City quarterly reports on all such Program Income. The Program Income shall, at City’s election, either (a) be returned to City, or (b) retained by Subrecipient and utilized for Eligible Expenses or such other activiti es approved in writing by City, in which case all provisions of this Agreement shall apply to the activities funded by the Program Income or Subrecipient shall, if required by City, enter into a separate agreement governing the use of the Program Income. In the event City determines that Subrecipient may retain the Program Income for Eligible Expenses, the Program Income shall be expended by Subrecipient for Eligible Expenses before City is obligated to advance any other COPS OFFICE Funds to Subrecipient. In accordance with 24 CFR §570.503(b)(7), upon the expiration or termination of this A greement expires, any outstanding Program Income shall be returned to City.

4.3 Indirect Costs . If indirect costs are charged, Subrecipient shall comply with the indirect cost rate for the Federal award, including, if applicable, the de minimis rate charged per 2 CFR §200.414 (Indirect (F & A) costs).

4.4 Reversion of assets. In accordance with 24 CFR §570.503 (b)(7), upon expiration or termination of this Agreement, Subrecipient shall transfer to the recipient any COPS OFFICE Funds on hand at the time of expiration and any accounts receivable a ttributable to the use of COPS OFFICE Funds.

4.5 Program Monitoring:

A. Performance Monitoring. City shall monitor Subrecipient’s compliance with the goals and performance standards of the grant project . Substandard performance as determined by the City will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the City, contract suspension or termination procedures will be initiated.

4.6 Records and Internal Controls. In order to enable the City and USDOJ to determine whether Program Regulations are being met, Subrecipient shall ensure the recordkeeping and reporting requirements of 24 CFR §570.506 and other Program Regulations are met , For Internal Reference Only:

Contract No. ___________________
7 including 2 CFR §200.303.

A. Records to be Maintained. Subrecipient shall maintain records relating to the Program services as required by 24 CFR §570.506 and any other applicable Program Regulations. Subrecipient shall produce such records to City upon request. Such records shall include, but are not limited to, the following:

1. Records providing a full description of each activity undertaken;

2. Records demonstrating that each activity un dertaken meets one of the COPS OFFICE Program criteria set forth in 24 CFR §570.208;

3. Records requ ired to determine the eligibility of activities as provided in 24 CFR §570.506(c)(1);

4. Records demonstrating compliance with the citizen participation requirements prescribed in 24 CFR Part 91, subpart B, for entitlement recipients, or in 24 CFR part 91, subpart C, for USDOJ-administered small cities recipients, as applicable;

5. Records documenting compliance with the fair housing and equal opportunity components of the COPS OFFICE Program;

6. Financial records as required by 24 CFR §570.502 and 24 CFR Part 200; and

7. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

4.6 Inspections/Access to Records

A. Access. Pursuant to 2 CFR §200.336, the City and USDOJ and/or their representatives shall have full and free access to, and the right to examine, inspect, and audit, all of Subrecipient’s books and records pertaining to this Agreement at all times during normal bu siness hours. This right shall also include timely and reasonable access to Subrecipient’s personnel for the purpose of interviewing and discussion related to said documents. This same right to review and access will be imposed upon any third party or subcontractor and it is the Subrecipient’s responsibility to ensure that any contract entered into with third parties contain all necessary clauses and language required by the City and/or USDOJ to ensure compliance with this Agreement and with all federal, s tate, and local laws and regulations. Notwithstanding 2 CFR 200.337, recipients shall provide citizens with reasonable access to records regarding the past use of COPS OFFICE funds, consistent with applicable State and local laws regarding privacy and obligations of confidentiality.

B. Location of Records. The books and records required to be maintained by Subrecipient shall be kept at the business offices of Subrecipient.

C. Retention. In accordance wit h 2 CFR §200.333 and 24 CFR §§570.502-503, Subrecipient is required to maintain all records, books, papers and other documents related to this Agreement . All Program records shall be maintained for a period of five (5) years following the final expenditure report or, from the date of the submission of the quarterly or annual financial, or for such longer period as is necessary for the resolution of any litigation, For Internal Reference Only:

Contract No. ___________________
8 claim, negotiation, audit or other inquiry involving this Agreement.

4.7 Reports and Audits.

A. Reports. Subrecipient shall, at such times and in such forms as required by City, prepare and submit to the Contract Officer, such reports concerning the Program Services, and other activities under this Agreement, the costs and obligations incurred or to be incurred in connec tion therewith, and any other matters covered by this Agreement in compliance with Program Regulations, and as City may reasonably require from time to time.

Subrecipient shall prepare all reports in conformance with the Program Regulations.

Subrecipient shall keep confidential all records containing personally identifying information regarding Program Participants.

B. Audits. Subrecipient shall perform all audits of its books and records that may be required by the Program Regulations or as otherwise required by City or USDOJ, and a copy of such audits shall be forwarded to the City within fifteen (15) days after the stated date for completion. Subrecipient shall be subject to all audit and review requirements imposed on City in connection with the u se of COPS OFFICE Funds and shall, at its sole cost and expense, ensure such audits and reviews are timely performed. In accordance with 2 CFR §200.510, Subrecipient shall prepare financial statements and schedule of expenditures of federal awards. Subrecipient’s annual financial statement shall be prepared by an actively licensed public accountant and provided to the City within ninety (90) days of the end of its operating year.

4.8 Closeout. Subrecipient shall provide City with any information or assistance necessary in order to comply with the closeout requirements in 2 CFR §200.343 as well as the post-closeout requirements in 2 CFR §200.344.2.

APPLICABLE LAWS

5.1 General.

A. Subrecipient shall perform all activi ties funded by this Agreement in accordance with the Program Regulations , including all f ederal laws and regulations described in 24 CFR Part 570, subpart K, except:

(i) Subrecipient shall not assume City’s environmental responsibilities described at 24 CFR §570.604; and

(ii) Subrecipient shall not assume Cities responsibility for initiating the review process under Executive Order 12372, Intergovernmental Review of Federal Programs, and USDOJ implementing regulations in 24 CFR Part 52.

B. Subrecipient shall also comply with all other applicable federal, state and local For Internal Reference Only:

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9 laws. The term “federal, state and local laws” as used in this Agreement shall mean all applicable statutes, rules, regulations, executive orders, direc tives or other laws, including all laws as presently in effect and as may be amended or otherwise altered during the Funding Period, as well as all such laws which may be enacted or otherwise become effective during the Funding Period. The term “federal, state and local laws” shall include, but it is not limited to those laws set forth in Sections 5.2 through 5.10 below.

5.2 Suspension and Debarment. Subrecipient shall comply with the debarment and suspension requirements set forth in 24 CFR §5 and 24 CFR §24. Subrecipient represents that neither it nor any of its principals has been debarred, suspended or determined ineligible to participate in federal assistance awards or contracts as defined in regulations implementing Office of Management and Budget Guidelines on Government wide Debarment and Suspension (Non-procurement) in Executive Order 12549. Subrecipient further agrees that it will notify City immediately if it or any of its principals is placed on the list of parties excluded from federal procurement or non -procurement programs available at www.sam.gov.;

5.3 Federal Funding Accountability and Transparency Act of 2006. Subrecipient agrees to provide City with all information requested by City to enable City to comply with the reporting requirements of the Federal Funding Accountability and Transparency Act of 2006 (P.L. 109-282, as amended by section 6202 of P.L. 110-252).

5.4 Regulations on Nondiscrimination and Equal Opportunity. In accordance with 24 CFR §§570.601-602, 24 CFR §570.607, 24 CFR §570.614, and 24 CFR §570.506, Subrecipient shall comply with and maintain records showing compliance with all applicable fair housing and civil rights requirements in 24 CFR §5.105(a). The Subrecipie nt shall not discriminate against any employee or person served on account of race, color, sex, age, religion, ancestry, national origin, handicap or marital status in the performance of this Agreement. Specifically, Subrecipient shall comply with all of the following:

(a) The Fair Housing Act (42 U.S.C. §3601 - 3619) and implementing regulations at 24 CFR Part 100 et seq.;

(b) Executive Order 11063, as amended by Executive Order 12259 (3 CFR, 1959 - 1963 Comp., p. 652 and 3 CFR, 1980 Comp., p. 307) and implementing regulations at 24 CFR Part 107 (Equal Opportunity in Housing Programs);

(c) Title VI of the Civil Rights of 1964 (42 U.S.C. §§2000d - 2000d-4) and implementing regulations at 24 CFR Part 1 (Nondiscrimination in Federally Assisted Programs;

(d) The Age Discrimination Act of 1975 (42 U.S.C. §§6101 - 6107) and implementing regulations at 24 CFR Part 146;

(e) Title II of the Ameri cans with Disabilities Act (42 U.S.C. §12101), et. seq. and 28 CFR Parts 35 and 36;
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Contract No. ___________________
10 (f) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794) and implementing regulations at 24 CFR Part 8 for purposes of the COPS OFFICE program, the term “dwelling un its” in 24 CFR Part 8 shall include sleeping accommodations;

(g) Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086 and 12107, and implementing regulations at 41 CFR Part 60 (Equal Employment Opportunity Programs);

(h) Executive Order 1162 5, as amended by Executive Order 12007 (Mi nority Business Enterprises);

(i) Executive Order 12432 (Minority Business Enterprise Development); and

(j) Executive Order 12138, as amended by Executive Order 12608 (Women's Business Enterprise);

(k) Executive Order 1213 8, as amended by Executive Order 12608 (Women's Business Enterprise); and

(l) Executive Order 13279 (Equal Protection of the Laws for Faith –Based and Community Organizations).

5.5 Religious Activities. Subrecipient shall not use COPS OFFICE Funds for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization.

5.6 Drug-Free Workplace. Subrecipient shall comply with the Drug Free Workplace Act of 1988, 41 U.S.C. §701, et. seq.) as well as USDOJs implementing regulations at 24 CFR Part 2429, which require all programs and activities receiving federal assistance to ma intain a drug-free workplace.

5.7 Hatch Act . Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.

5.8 Lead Based Paint: As provided by 24 CFR §570.608 Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821 -4846), as amended by the Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 -4856) and implementing regulations at 24 CFR Part 35, subparts A, B, H, J, K, M, and R shall apply to all shelters assisted under the COPS OFFICE program and all housing occupied by program participants.

5.9 Conflicts of Interest.

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Contract No. ___________________
11 A. In the procurement of supplies, equipment, construction, and services, Subrecipient shall comply with the conflict of interest rules in 2 CFR Part 200. Subrecipient agrees and warrants that it will establish and adopt written standards of conduct governing conflicts of interest and the performance of its officers, employees, or agents engaged in the selection, award and administration of contracts supported by these federal funds.

B. At a minimum these safeguards must ensure that no employee, officer or agent participates in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the p arties indicated in 2 CFR §200.318, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of Subrecipient cannot solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. These standards of conduct must also provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of Subrecipient. If Subrecipient has a parent, affiliate, or subsidiary organization, Subrecipient must also maintain written standards of conduct covering organizational conflicts of interest.

C. In all cases not governed by 2 CFR Part 200, Subrecipient shall comply with the conflict of interest provisions contained in 24 CFR §570.611. Subrecipient shall also keep records supporting requests for waivers of conflicts.

D. Subrecipient will disclose in writing any potential conflict of interest to the City. By executing this Agreement, Subrecipient covenants and certifies that none of its employees, officers, or agents described in these regulations have any interest in this Agreement or any other interest which would conflict in any manner with this Agreement or the performance of this Agreement.

5.11 Confidentiality: Subrecipient shall develop, implement, and maintain written procedures to ensure the confidentiality of records pertaining to any individual(s) assisted with COPS OFFICE funds under this Agreement, and that the address or location of any assisted housing will not be made public.

VI.

NONCOMPLIANCE AND TERMINATION

6.1 Remedies for Non -compliance. If Subrecipient fails to comply with Federal statutes, regulations, or the terms and conditions of this Agreement, the City may impose additi onal conditions as described in 2 CFR §200.207. As provided under 2 CFR §200.338 If the City determines that noncompliance cannot be remedied by imposing additional conditions, the City may take one or more of the following actions, including but not limited to:

(a) Temporarily withhold cash payment pending correction of the deficiency or more severe enforcement action by the City;
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Contract No. ___________________
12 (b) Disallow both use of funds and any applicable matching credit for all or part of the cost of the activity or action not in compliance;

(d) Initiate suspension or debarment proceedings as authorized under 2 CFR Part 180 and applicable regulations or recommend such proceedings be initiated by USDOJ;

(e) Withhold further federal awards for the project or program; and

(f) Take other remedies that may be legally available including, but not limited to litigation, declaratory judgment, specific performance, damages, injunctions, enforcement of the Declaration of Restrictive Covenant, termination of the Agreement, or any other available remedies.

6.2 Defaults: In the event either Party fails to perform, or adhere to, any applicable duty, obligation or standard of conduct set forth under this Agreement (or fails to perform or adhere to any such duty, obligation or standard of conduct at the time, place or manner set forth in this Agreement), an event of default (hereinafter, “Event of Default”) shall have occurred. Except as otherwise provided in this Agreement, if an Event of Default remains uncured by the defaulting Party for a period in excess of thirty (30) calendar days from the date upon which the non -defaulting Party issues notice of default (hereinafter, a “Default Notice”) to the defaulting Party, then the default shall constitute a breach of this Agreement.

If a Party is in breach of this Agreement, the non -breaching Party may pursue any and all remedies available to it at law or in equity. If Subrecipient is in breach (whether or not such breach is caused by Subrecipient or Subrecipie nt’s officials, officers, employees, agents, contractors, subcontractors or subconsultants), City may, in its sole and absolute discretion (and without obligation), terminate this Agreement upon the issuance of five (5) calendar days prior written notice o f termination on the grounds of breach (a “Breach -Termination Notice”). City’s ability to terminate this Agreement as provided in this Section shall be in addition to any other remedies City may have at law or in equity in the event of breach and shall not be in lieu of such other remedies.

6.3 Suspension and Termination: Subrecipient and City shall comply with the noncompliance and termination provisions in 2 CFR Part 200. In addition to the other remedies for noncompliance, this Agreement may be terminated as follows:

(i) Lack of Funding. If, for any reason, the COPS OFFICE Funds required by City to fund the Eligible Expenses are not received by City or are withdrawn from City, the City may unilaterally terminate or modify the terms of this Agreement to reflect the loss of funding, which modification may include without limi tation a reduction in the COPS OFFICE Funding Cap and/or further restrictions on the range of costs or expenses that qualify as Eligible Expenses.

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Contract No. ___________________
13 (ii) By City. As provided by 2 CFR §§200.338 and 339, the City may suspend or terminate this Agreement in whole or in part if Subrecipient fails to comply with any terms and conditions of this Agreement or upon the occurrence of any Event of Default or any other breach of this Agreement. In accordance with 2 CFR §200.339, the City may also terminate this Agreement wi th the consent of Subrecipient, in which case, Subrecipient and City must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated.

(iii) By Subrecipient. Under 2 CFR §200.339(a)( 4), this Agreement may also be terminated by Subrecipient by providing City with written notification setting forth the reason for such termination, the effective date and in the case of partial termination, the portion to be terminated.

In the case of partial termination, if City determines that the reduced or modified portion of the award will not accomplish the purposes for which the award was made, the City may terminate the award and this Agreement in its entirety.

(iv) Termination for Convenience. City may, by written notice to Subrecipient, terminate this Agreement at any time for convenience and without cause or penalty by giving written notice to Subrecipient of such termination, and specifying the effective date thereof, at least five (5) calendar da ys before the effective date of such termination.

Upon such termination for convenience, Subrecipient shall be compensated only for those Eligible Expenses incurred prior to the effective date of City’s termination. In no event shall Subrecipient be entitled to funding for any Eligible Expenses incurred after the effective date of termination.

If this award is terminated or partially terminated, the Subrecipient remains responsible for compliance with the closeout requirements in 2 CFR §200.343 and post - closeout requirements set forth in 2 CFR §200.344.

6.4 Scope of Waivers. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

6.5 Rights and Reme dies are Cumulative. All remedies provided for herein are cumulative and shall be in addition to any and all other rights and remedies provided by law.

The exercise by a party of one or more of its rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

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Contract No. ___________________
14 VII.

GENERAL PROVISIONS

7.1 Notices. All notices required to be delivered under this Agreement to City or Subrecipient shall be delivered to the respective parties at the address set forth next to the party’s signature to this Agreement or to such other address as the parties may hereafter designate by written notice to the other party.

7.2 Contract Administration. The Contract Officer shall be the person designated by City to administer this Agreement on behalf of City, and the Subrecipient Representative shall be the person designated by Subrecipient to administer this Agreement on behalf of Subrecipient.

7.3 Entire Agreement, Waivers and Amendments. This Agreement including its exhibits integrate all of the terms and conditions mentioned herein, or incidental hereto, and supersedes all negotiations and previous agreements between the parties with respect to all or any part of the subject matter hereof. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the party to be charged, and all amendments and modifications hereto must be in writing and signed by the appropriate authorities of City and Subrecipient.

7.4 Enforced Delay; Extension of Times of Performance. Time is of the essence in the performance of each of the parties’ respective obligations set forth in this Agreement. No party shall be deemed to be in default and times for performance hereunder shall be extended where delays are due to war; insurrection; any form of labor dispute; lockouts; riots: floods; earthquakes; fires; acts of God or of third parties; third party litigation; acts of a public enemy; referenda; acts of or failures to act by governmental authorities (except that the failure of City to act as required hereunder shall not excuse its performance); moratoria; epidemics; quarantine restrictions; freight em bargoes; unusually severe weather; inability to secure necessary labor, materials, or tools; or other similar causes beyond the control and without the fault of the party claiming an extension of time to perform; provided, however, that the party claiming the existence of a force majeure delay and an extension of its obligation to perform shall notify the other party of the nature of the matter causing the delay within thirty (30) days from the occurrence thereof; and, provided further, that the extension of time shall be only for the period of the force majeure delay.

7.5 Prohibition Against Assignment and Transfer. The qualifications and identity of Subrecipient are of particular concern to City. It is because of those qualifications and identity that C ity has entered into this Agreement with Subrecipient. Accordingly, Subrecipient shall not, whether voluntarily, involuntarily, or by operation of law, undergo any change in ownership or assign, transfer or convey all or any part of this Agreement or any rights hereunder without City’s prior written approval. In considering whether it will grant approval, City shall consider factors such as (a) whether the completion of the Program would be jeopardized; (b) the financial credit, strength, and capability o f the proposed transferee to perform Subrecipient’s obligations hereunder, including the operation of the For Internal Reference Only:

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15 Program on the Property; and (c) the proposed transferee’s experience and expertise in the planning, financing, development, ownership, and operation of similar projects and programs. In the absence of specific written agreement by City, no transfer by Subrecipient of all or any portion of its interest in this Agreement shall be deemed to relieve it or any successor party from the obligation to perform the duties and obligations set forth herein.

No assignment shall be approved if Subrecipient is in default (or a default notice has been issued) of this Agreement.

7.6 Authority to Execute. The person(s) executing this Agreement on behalf of the parties hereto warrant that (a) such party is duly organized and existing, (b) they are duly authorized to execute and deliver this Agreement on behalf of said party, and (c) by so executing this Agreement, such party is formally bound to the provisions of this Agreement.

7.7 Execution in Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitu te one and the same instrument.

7.8 Exhibits. This Agreement incorporat es by reference the following six (6 ) Exhibits attached hereto:

Exhibit A Scope of Services
Exhibit B Program Budget
Exhibit C COPS OFFICE Program Overview
Exhibit D Subrecipient Information
Exhibit E Sample Invoice
Exhibit F Insurance Requirements

[SIGNATURES ON NEXT PAGE]
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Contract No. ___________________
16 IN WITNESS WHEREOF, City and Subrecipient have entered into this Agreement to be effective as of the date set forth above.

Address:

City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Attn: Manager
“CITY”
City of Baldwin Park, a California municipal
corporation
By:___________________________
Enrique C. Zaldivar, City Manager
Date: _________________________
Address:

Sandy Jo MacArthur.
692 Languid Lane
Simi Valley, CA 93065
“SUBRECIPIENT”
Sandy Jo MacArthur
By:___________________________
Sandy Jo MacArthur
Date: _________________________
APPROVED AS TO FORM:

City of Baldwin Park City Attorney
________________________________
City Attorney
02/28/2022

For Internal Reference Only:

Contract No. ___________________
17 EXHIBIT “A”

SCOPE OF SERVICES

Sandy Jo MacArthur will spend up to 800 hours during the two -year project on designing and implementing the BPDET Project training curricula. She will oversee all BPDET project coursework, employing a train-the-trainer model to develop a cost effective, sustainable and replicable training program.

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18 EXHIBIT “B”

SANDY JO MACARTHUR BPDET PROJECT BUDGET

A. Professional Services = $65,000
Professional fees will be billed at $81.25/hour, the maximum federally approved consultant/contractual rate under the BPDET Project.

Up to 800 hours in professional fees during the 24-month project: 800 x $81.25 =$65,000

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Contract No. ___________________
19 EXHIBIT “C”

COPS OFFICE PROGRAM OVERVIEW

Under the Proposed Baldwin Park De -Escalation Training (BPDET) Project, BPPD will use kinetic sensor technology to help officers build new de -escalation skills, enhance tactical awareness during incidents, improve officer and citizen safety and increase community trust and legitimacy surrounding incidents involving high risk critical incidents. The proposed de-escalation training will allow for “better decision-making to reduce the likelihood that a situation will escalate into a physical confrontation or injury to ensure the safest possible outcomes. (COPS Office de - escalation solicitation 2021)” The BPDET Project supports BPPD’s philosophy that community policing training should include community engagement, to “co -produce” community safety so that community-police encounters are safe for everyone.

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20 EXHIBIT “D”

SUBAWARD DATA

(i) Subrecipient Name Sandy Jo MacArthur
(ii) Subrecipient Unique Entity Identifier:
(iii) Federal Award Identification Number (FAIN): 15JCOPS-21-GG-02455-SPPS

(iv) Federal Award Date of Award to the Recipient by the Federal Agency:
09/01/2021
(v) Subaward Period of Performance Start Date: 09/01/2021 Subaward Period of Performance End Date: 08/31/2023
(vi) Amount of Federal Funds Obligated by this Action by City to the Subrecipient:
$65,000
(vii) Total Amount of Federal Funds Obligated to the
Subrecipient by the City Including the Current
Obligation:
$65,000
(viii) Total Amount of the Federal Award Committed to the Subrecipient by the City:
$65,000
(ix) Federal Award Project Description: BPPD De-escalation Training
(x) Name of Federal Awarding Agency: USDOJ / COPS OFFICE Name of Pass-Through Entity: City of Baldwin Park
Contact Information for Federal Awarding Official: Vonda Matthews, COPS Office, USDOJ
Contact Information for City’s Authorizing Official: Enrique Z. Zaldivar, City Manager
Contact Information for City’s Project Director: Lt. Josh Hendricks, BPPD (xi) CFDA Number and Name: 16.710
2021 Community Policing
Development (CPD) De-
Escalation Training
Solicitation
(xii) Identification of Whether Subaward is R&D: N/A
(xiii) Indirect Cost Rate for the Federal Award: N/A
Subrecipient Indirect Costs: N/A
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21 EXHIBIT “E”
Sample Program Invoice
Please view attached invoice template, this attachment will also be available in Excel format upon contract execution.

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Contract No. ___________________
22 For Internal Reference Only:

Contract No. ___________________
23 EXHIBIT “F”
Insurance Requirements

The policy or policies of insurance maintained by Subrecipient shall provide the following limits and coverages:

POLICY
• Additional Insured Endorsement
o Modifying the policy and naming “The City and its Officers, Employees and Agents” as additionally insured.
• Worker's Compensation Insurance:
o Statutory
• Comprehensive Automobile Liability Insurance (including hired and non- owned automobiles)
o $1,000,000 Bodily Injury each person
o $1,000,000 Bodily Injury each occurrence
o $1,000,000 Property Damage each occurrence
• Comprehensive General Liability Insurance (including occurrence products and completed operations, broad form occurrence contractual, and personal injury)
o $1,000,000 Bodily Injury each person
o $1,000,000 Bodily Injury each occurrence
o $1,000,000 Bodily Injury Aggregate
o $1,000,000 Property Damage each occurrence
Any deductibles of self-insurance retentions must be declared to and approved by the City.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Subrecipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

Insurance shall be in full force and effect commencing on the first day of the term of this Agreement. Each insurance policy required by this Agreement shall contain the following clauses:

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24 • "This insurance shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days written notice has been given to the City by Certified Mail, Return Requested." • "All rights of subrogation are hereby waived against the City and the members of the City Council and elective or appointive officers or employees, when acting within the scope of their employment or appointment." • "The City, its officers, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Subrecipient, products and completed operations of the Subrecipient; premises owned, occupied or used by the Subrecipient; or automobiles owned, leased, hired or borrowed by the Subrecipient. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents or volunteers." • "It is agreed that any insurance maintained by the City will apply in excess of, and no contribute to, insurance provided by the Subrecipient." • "Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees agents or volunteers." • "Insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability."
All insurance coverage required under this Agreement shall be provided through carriers with a Best's Key Rating guide rating of A-or higher that are admitted to do business in the State of California. The certificate(s) of insurance evidencing such coverage shall be completed and executed by an authorized representative of the Company providing insurance, and shall be filed with and approved by the City.

Subrecipient shall include all subcontractors as insured's under its policies, or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated above.

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1 2021-2023

SUBAWARD AGREEMENT

THE BALDWIN PARK DE-ESCALATION TRAINING (BPDET) PROJECT

U.S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING

SERVICES COMMUNITY POLICING DEVELOPMENT (CPD) DE-ESCALATION TRAINING SOLICITATION, OPPORTUNITY # O-COPS-2021-75008

DE-ESCALATION TRAINING PROGRAM BY CITY OF BALDWIN PARK

PARK POLICE DEPARTMENT WITH CONSULTANT JOAN L BRODY

THIS SUBAWARD AGREEMENT (hereinafter, “Agreement”) entered into as of this 1st day of March, 202 2 (hereinafter, “Effective Date”), is entered into by and between the CITY OF BALDWIN PARK , a California municipal corporation (hereinafter, “City”) with office s at 14403 E. Pacific Avenue , Baldwin Park , CA 917 06, and Joan L Brody , (hereinafter, “Subrecipient”). For purposes of this Agreement, the capitalized term “Parties” shall be a collective reference to both City and Subrecipient. The capitalized term “Party” may refer to either City or Subrecipient interchangeably as appropriate.

R E C I T A L S

WHEREAS, pursuant to 24 CFR §570.503, the City may enter into subaward agreements to administer the BPDET Project and the City wishes Subrecipient to assist the City in utilizing such funds.

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Contract No. ___________________
2 A G R E E M E N T
Based upon the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Subrecipient hereby agree as follows:

DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings given below unless expressly provided to the contrary:

“Agreement” shall mean this BPDET Project Subrecipient Agreement between City and Subrecipient, including all exhibits and other documents attached or otherwise incorporated hereto.

“Contract Officer” shall mean the Chief of the Baldwin Park Police Department or such other person as may be designated by the Chief of Police.

“Eligible Expenses” shall mean the expenses set forth in the Budget for which COPS Office funding may be used and administrative services contemplated under this Agreement and 24 CFR §570.201.

“COPS Office Program Funds” shall mean the funds allocated to the City by USDOJ through the COPS Office Program.

“COPS Office Funding Cap” shall mean the maximum amount of COPS Office Funds that may be disbursed to Subrecipient during the Funding Period, which amount shall be as follows: NINETEEN THOUSAND FIVE HUNDREDDOLLARS ($19,500). These COPS OFFICE Funds shall be used to run the BPDET Project.

“Funding Period” means that certain period of time from September 1, 2021 through August 31, 2023.

For Internal Reference Only:

“Quarter” or “quarterly” shall mean any of the three (3) month periods during a City fiscal year commencing July 1, October 1, January 1, or April 1.

“Subrecipient Personnel” shall mean any employee, volunteer, contractor, subcontractor, or agent of Subre cipient or any other person under Subrecipient’s supervision, control or direction, including subcontractors engaged by Subrecipient to perform the services and tasks contemplated herein.

“Subrecipient Representative” shall mean Joan L Brody who is designate to represent Subrecipient in the administration of this Agreement.

“Third Party Contracts” shall have t he meaning ascribed in Section 3.4 of this Agreement.

II.

USE OF COPS OFFICE FUNDS

2.2 Scope of Services and Budget.

A. Under the terms and conditions of this Agreement, the City has allocated a subaward of COPS Office Funds to the Subrecipient to carry out certain eligible activities pursuant to 24 CFR Part 570 . Subrecipient shall use the COPS Office Funds to perform the specific Program Services set forth in the Scope of Services , which is attached and incorporated hereto as Exhibit “A .” Subrecipient shall perform the Program Services in accordance with the approved Budget , which is attached and incorporated hereto as “Exhibit B.” Pursuant to 2 CFR §200.331, the required subaward information is attached hereto as Exhibit “D.”

B. Subrecipient shall use COPS Office Funds only for the Eligible Expenses permitted under the Budget and Program Regulations. Subrecipient acknowledges that it is For Internal Reference Only:

2.3 Prior Approval for Changes . Subrecipient may not transfer allocated funds among cost categories within a budgeted program account witho ut City’s prior written approval; nor shall Subrecipient make any changes, directly or indirectly, in program design or Program Services or in the Budget without City’s prior written approval.

III.

DISBURSEMENT OF FUNDS

3.1 Funding Cap. Under the terms and conditions of this Agreement, the City has allocated a subaward of COPS Office Funds to Subrecipient in an amount not -to-exceed NINETEEN THOUSAND FIVE HUNDREDDOLLARS ($19,500).

3.2 Reimbursement of COPS OFFICE Funds.

A. Subject to all terms, conditions , and funding restrictions set forth under this Agreement, and provided Subrecipient is not in default under this Agreement, City will disburse COPS Office Funds to Subr ecipient on a monthly basis to reimburse Subrecipient for Eligible Expenses incurred over the course of the Funding Period.

B. All Eligible Expense shall be incurred in accordance with the Program Regulations, the Prime Award , and the authorizations, restrictions and requirements contained in the Notice of Pr ime Award and any amendments thereto and other applicable laws, regulations, grant terms and conditions or policies.

C. In no event shall the amount of COPS Office Funds disbursed to Subrecipient exceed the Funding Cap, and all sums disbursed shall abide by the expenditure limits set forth in both the Budget and Program Regulations.

For Internal Reference Only:

Contract No. ___________________
5 3.3 Invoices.

A. Following the conclusion of each month during the Funding Period, Subrecipient shall submit to City a detailed and itemized invoice that identifies all Eligible Expenses incurred during the recently concluded month. The invoice shall take the form and include, at minimum, the required information set forth in the sample invoice attached and incorporated hereto as Exhibit “E.” The required invoice information shall include, but is not limited to, a list a nd reasonable description all out -of-pocket expenditures made and compensable tasks performed (i.e., all Eligible Expenses) during the recently concluded month as well all matching funds used to support the program. In so far as the invoiced expenses include hourly staff time, the invoice shall indicate the number of hours devoted to a particular task, the person(s) performing the task, a reasonably detailed description of the task and the applicable hourly billing rate for performing the task. Subrecipient’s invoices shall be accompanied by supporting documentation such as receipts, paid invoices, cashed checks, time records, billing statements, bank statements, and contracts. City reserves the right to request such other supporting documentation as it deems necessary or desi rable to verify whether a claimed expense qualifies as an Eligible Expense.

E. All invoices itemizing Eligible Expenses incurred during the Funding Period must be received by the end of the City’s Fiscal Year 2021-2023. Any invoices received after the conclusion of the Fiscal Year will not be eligible for reimbursement.

For Internal Reference Only:

Contract No. ___________________
6 IV.

GRANT ADMINISTRATION

4.2 Program Income. Program Income includes all gross income received by Subrecipient which is directly generated from the use of COPS OFFICE funds and as more particularly defined in 24 CFR §570.500(a). Program Income is governed by 24 CFR §570.504 and not by 2 CFR §200.307. Subrecipient must comply the Program Income requirements of 24 CFR §570.504(c). If Program Income is generated by activities carried out with COPS OFFICE Funds, Subrecipient shall submit to City quarterly reports on all such Program Income. The Program Income shall, at City’s election, either (a) be returned to City, or (b) retained by Subrecipient and utilized for Eligible Expenses or such other activiti es approved in writing by City, in which case all provisions of this Agreement shall apply to the activities funded by the Program Income or Subrecipient shall, if required by City, enter into a separate agreement governing the use of the Program Income. In the event City determines that Subrecipient may retain the Program Income for Eligible Expenses, the Program Income shall be expended by Subrecipient for Eligible Expenses before City is obligated to advance any other COPS OFFICE Funds to Subrecipient. In accordance with 24 CFR §570.503(b) (7), upon the expiration or termination of this A greement expires, any outstanding Program Income shall be returned to City.

4.5 Program Monitoring:

A. Performance Monitoring. City shall monitor Subrecipient’s compliance with the goals and performance standards of the grant project . Substandard performance as determined by the City will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the City e, contract suspension or termination procedures will be initiated.

For Internal Reference Only:

Contract No. ___________________
7 A. Records to be Maintained. Subrecipient shall maintain records relating to the Program services as required by 24 CFR §570.506 and any other applicable Program Regulations. Subrecipient shall produce such records to City upon request. Such records shall include, but are not limited to, the following:

1. Records providing a full description of each activity undertaken;

2. Records demonstrating that each activity un dertaken meets one of the COPS OFFICE Program criteria set forth in 24 CFR §570.208;

3. Records required to determine the eligibility of activities as provided in 24 CFR §570.506(c)(1);

5. Records documenting compliance with the fair housing and equal opportunity components of the COPS OFFICE Program;

6. Financial records as required by 24 CFR §570.502 and 24 CFR Part 200; and

7. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

4.6 Inspections/Access to Records

A. Access. Pursuant to 2 CFR §200.336, the City and USDOJ and/or their representatives shall have full and free access to, and the right to examine, inspect, and audit, all of Subrecipient’s books and records pertaining to this Agreement at all times during normal business hours. This right shall also include t imely and reasonable access to Subrecipient’s personnel for the purpose of interviewing and discussion related to said documents. This same right to review and access will be imposed upon any third party or subcontractor and it is the Subrecipient’s responsibility to ensure that any contract entered into with third parties contain all necessary clauses and language required by the City and/or USDOJ to ensure compliance with this Agreement and with all federal, state, and local laws and regulations. Notwithstanding 2 CFR 200.337, recipients shall provide citizens with reasonable access to records regarding the past use of COPS OFFICE funds, consistent with applicable State and local laws regarding privacy and obligations of confidentiality.

B. Location of Records. The books and records required to be maintained by Subrecipient shall be kept at the business offices of Subrecipient.

C. Retention. In accordance wit h 2 CFR §200.333 and 24 CFR §§570.502 -503, Subrecipient is required to maintain all records, books, papers and other documents related to this Agreement . All Program records shall be maintained for a period of five (5) years following the final expenditure report or, from the date of the submission of the quarterly or annual financial, or for such longer period as is necessary for the resolution of any litigation, claim, negotiation, audit or other inquiry involving this Agreement.

For Internal Reference Only:

Contract No. ___________________
8 4.7 Reports and Audits.

A. Reports. Subrecipient shall, at such times and in such forms as required by City, prepare and submit to the Contract Officer, such reports concerning the Program Services, and other activities under this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement in compliance with Program Regulations, and as City may reasonably require from time to time.

Subrecipient shall prepare all reports in conformance with the Program Regulations.

Subrecipient shall keep confidential all records containing personally identifying information regarding Program Participants.

B. Audits. Subrecipient shall perform all audits of its books and records that may be required by the Program Regulations or as otherwise required by City or USDOJ, and a copy of such audits shall be forwarded to the City within fifteen (15) days after the stated date for completion. Subrecipient shall be subject to all audi t and review requirements imposed on City in connection with the use of COPS OFFICE Funds and shall, at its sole cost and expense, ensure such audits and reviews are timely performed. In accordance with 2 CFR §200.510, Subrecipient shall prepare financial statements and schedule of expenditures of federal awards. Subrecipient’s annual financial statement shall be prepared by an actively licensed public accountant and provided to the City within ninety (90) days of the end of its operating year.

APPLICABLE LAWS

5.1 General.

(i) Subrecipient shall not assume City’s environmental responsibilities described at 24 CFR §570.604; and

B. Subrecipient shall also comply with all other applicable federal, state and local laws. The term “federal, state and local laws” as used in this Agreement shall mean all For Internal Reference Only:

Contract No. ___________________
9 applicable statutes, rules, regulations, executive orders, directives or other laws, including all laws as presently in effect and as may be amen ded or otherwise altered during the Funding Period, as well as all such laws which may be enacted or otherwise become effective during the Funding Period. The term “federal, state and local laws” shall include, but it is not limited to those laws set forth in Sections 5.2 through 5.10 below.

(a) The Fair Housing Act (42 U.S.C. §3601 - 3619) and implementing regulations at 24 CFR Part 100 et seq.;

(c) Title VI of the Civil Rights of 1964 (42 U.S .C. §§2000d - 2000d-4) and implementing regulations at 24 CFR Part 1 (Nondiscrimination in Federally Assisted Programs;

(d) The Age Discrimination Act of 1975 (42 U.S.C. §§6101 - 6107) and implementing regulations at 24 CFR Part 146;

(e) Title II of the American s with Disabilities Act (42 U.S.C. §12101), et. seq. and 28 CFR Parts 35 and 36;

For Internal Reference Only:

Contract No. ___________________
10 (f) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794) and implementing regulations at 24 CFR Part 8 for purposes of the COPS OFFICE program, the term “dwelling units ” in 24 CFR Part 8 shall include sleeping accommodations;

(g) Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086 and 12107, and implementing regulations at 41 CFR Part 60 (Equal Employment Opportunity Programs);

(h) Executive Order 11625 , as amended by Executive Order 12007 (Mi nority Business Enterprises);

(i) Executive Order 12432 (Minority Business Enterprise Development); and

(j) Executive Order 12138, as amended by Executive Order 12608 (Women's Business Enterprise);

(k) Executive Order 12138, as amended by Executive Order 12608 (Women's Business Enterprise); and

(l) Executive Order 13279 (Equal Protection of the Laws for Faith –Based and Community Organizations).

5.5 Religious Activities. Subrecipient shall not use COPS OFFICE Funds for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization.

5.9 Conflicts of Interest.

A. In the procurement of supplies, equipment, construction, and services, For Internal Reference Only:

Contract No. ___________________
11 Subrecipient shall comply with the conflict of interest rules in 2 CFR Part 200. Subrecipient agrees and warrants that it will establish and adopt written standards of conduct governing conflicts of interest and the performance of its officers, employees, or agents engaged in the selection, award and administration of contracts supported by these federal funds.

VI.

NONCOMPLIANCE AND TERMINATION

6.1 Remedies for Non -compliance. If Subrecipient fails to comply with Federal statutes, regulations, or the terms and conditions of this Agreement, the City may impose additional conditions as described in 2 CFR §200.207. As provided under 2 CFR §200.338 If the City determines that noncompliance cannot be remedied by imposing additional conditions, the City may take one or more of the following actions, including but not limited to:

(a) Temporarily withhold cash payment pending correction of the deficiency or more severe enforcement action by the City;

For Internal Reference Only:

Contract No. ___________________
12 (b) Disallow both use of funds and any applicable matching credit for all or part of the cost of the activity or action not in compliance;

(d) Initiate suspension or debarment proceedings as authorized under 2 CFR Part 180 and applicable regulations or recommend such proceedings be initiated by USDOJ;

(e) Withhold further federal awards for the project or program; and

(f) Take other remedies that may b e legally available including, but not limited to litigation, declaratory judgment, specific performance, damages, injunctions, enforcement of the Declaration of Restrictive Covenant, termination of the Agreement, or any other available remedies.

6.2 Defaults: In the event either Party fails to perform, or adhere to, any applicable duty, obligation or standard of conduct set forth under this Agreement (or fails to perform or adhere to any such duty, obligation or standard of conduct at the time, place or m anner set forth in this Agreement), an event of default (hereinafter, “Event of Default”) shall have occurred. Except as otherwise provided in this Agreement, if an Event of Default remains uncured by the defaulting Party for a period in excess of thirty (30) calendar days from the date upon which the non -defaulting Party issues notice of default (hereinafter, a “Default Notice”) to the defaulting Party, then the default shall constitute a breach of this Agreement.

If a Party is in breach of this Agreemen t, the non -breaching Party may pursue any and all remedies available to it at law or in equity. If Subrecipient is in breach (whether or not such breach is caused by Subrecipient or Subrecipient’s officials, officers, employees, agents, contractors, subcontractors or subconsultants, City may, in its sole and absolute discretion (and without obligation), terminate this Agreement upon the issuance of five (5) calendar days prior written notice of termination on the grounds of breach (a “Breach -Termination Notice”). City’s ability to terminate this Agreement as provided in this Section shall be in addition to any other remedies City may have at law or in equity in the event of breach and shall not be in lieu of such other remedies.

6.3 Suspension and Terminat ion: Subrecipient and City shall comply with the noncompliance and termination provisions in 2 CFR Part 200. In addition to the other remedies for noncompliance, this Agreement may be terminated as follows:

(i) Lack of Funding. If, for any reason, the COPS OFFICE Funds required by City to fund the Eligible Expenses are not received by City or are withdrawn from City, the City may unilaterally terminate or modify the terms of this Agreement to reflect the loss of funding, which modification may include without limitation a reduction in the COPS OFFICE Funding Cap and/or further restrictions on the range of costs or expenses that qualify as Eligible Expenses.

For Internal Reference Only:

Contract No. ___________________
13 (ii) By City. As provided by 2 CFR §§200.338 and 339, the City may suspend or terminate this Agreement in whole or in part if Subrecipient fails to comply with any terms and conditions of this Agreement or upon the occurrence of any Event of Default or any other breach of this Agreement. In accordance with 2 CFR §2 00.339, the City may also terminate this Agreement with the consent of Subrecipient, in which case, Subrecipient and City must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated.

(iii) By Subrecipient. Under 2 CFR §200.339(a)(4), this Agreement may also be terminated by Subrecipient by providing City with written notification setting forth the reason for such termination, the effective date and in the case of partial termination, the portion to be terminated.

If this award is terminated or partially terminated, the Subrecipient remains responsible for compliance with th e closeout requirements in 2 CFR §200.343 and post - closeout requirements set forth in 2 CFR §200.344.

6.4 Scope of Waivers. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the s ame or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

6.5 Rights and Remedies are Cumulative. All remedies provided for herein are cumulative and shall be in addition to any and all other rights and remedies provided by law.

For Internal Reference Only:

Contract No. ___________________
14 VII.

GENERAL PROVISIONS

7.1 Notices. All notices required to be delivered under this Agreement to City or Subrecipient shall be delivered to the respective parties at the address set forth next to the party’s signature to this Agreeme nt or to such other address as the parties may hereafter designate by written notice to the other party.

Contract No. ___________________
15 planning, financing, development, ownership, and operation of similar projects and programs. In the absence of specific written agreement by City, no transfer by Subrecipient of all or any portion of its interest in this Agreement shall be deemed to relieve it or any successor party from the obligation to perform the duties and obligations set forth herein.

No assignment shall be approved if Subrecipient is in default (or a default notice has been issued) of this Agreement.

7.7 Execution in Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitu te one and the same instrument.

7.8 Exhibits. This Agreement incorporates by reference the following six (6 ) Exhibits attached hereto:

Exhibit A Scope of Services
Exhibit B Program Budget
Exhibit C COPS OFFICE Program Overview
Exhibit D Subrecipient Information
Exhibit E Sample Invoice

[SIGNATURES ON NEXT PAGE]
For Internal Reference Only:

Contract No. ___________________
16 IN WITNESS WHEREOF, City and Subrecipient have entered into this Agreement to be effective as of the date set forth above.

Address:

City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Attn: Manager
“CITY”
City of Baldwin Park, a California municipal
corporation
By:_______________________________________
Enrique C. Zaldivar, City Manager
Date: _________________________
Address:

Joan L. Brody
108 S. Donald Ave
Arlington Heights, IL 60004
“SUBRECIPIENT”
Joan L Brody
By:______________________________________
Joan L Brody
Date: _________________________
APPROVED AS TO FORM:

City of Baldwin Park City Attorney
________________________________
Robert N. Tafoya
City Attorney
05/19/2022

For Internal Reference Only:

Contract No. ___________________
17 EXHIBIT “A”

SCOPE OF SERVICES

• Joan will work with Lt. Josh Hendricks to track subcontractor tasks and time, review submitted invoices and assist Lt. Hendricks with COPS Office grant requirements including, but not limited to, quarterly financial reports, progress reports and ongoing correspondence and communication with USDOJ regarding the grant project. • Joan will also assist Lt. Hendricks and the BPPD with needed budget revisions through the JustGrants grant system and/or via excel spreadsheet development. • Joan will assist Lt. Hendricks and the BPPD with maintaining and updating the project timeline and documenting any needed changes for BPPD and COPS Office approval. • Joan will assist Lt. Hendricks and the BPPD with other BPDET Project administrative tasks as assigned and invoice Lt. Hendricks and the BPPD on a monthly basis for her work. • Joan’s work will not exceed 240 hours.

For Internal Reference Only:

Contract No. ___________________
18 EXHIBIT “B”
Joan L Brody BPDET PROJECT BUDGET

A. Professional Services = $19,500
Professional fees will be billed at $81.25/hour, the maximum federally approved consultant/contractual rate under the BPDET Project.

Up to 240 hours in professional fees during the 24-month project: 240 x $81.25 =$19,500

For Internal Reference Only:

Contract No. ___________________
19 EXHIBIT “C”

COPS OFFICE PROGRAM OVERVIEW

For Internal Reference Only:

Contract No. ___________________
20 EXHIBIT “D”

SUBAWARD DATA

(i) Subrecipient Name Joan L Brody
(ii) Subrecipient Unique Entity Identifier:
(iii) Federal Award Identification Number (FAIN): 15JCOPS-21-GG-02455-SPPS

(iv) Federal Award Date of Award to the Recipient by the Federal Agency:
09/01/2021
(v) Subaward Period of Performance Start Date: 03/01/2022 Subaward Period of Performance End Date: 08/31/2023
(vi) Amount of Federal Funds Obligated by this Action by City to the Subrecipient:
$19,500
(vii) Total Amount of Federal Funds Obligated to the
Subrecipient by the City Including the Current
Obligation:
$19,500
(viii) Total Amount of the Federal Award Committed to the Subrecipient by the City:
$19,500
(ix) Federal Award Project Description: BPPD De-escalation Training
(x) Name of Federal Awarding Agency: USDOJ / COPS OFFICE Name of Pass-Through Entity: City of Baldwin Park
Contact Information for Federal Awarding Official: Vonda Matthews, COPS Office, USDOJ
Contact Information for City’s Authorizing Official: Enrique Z. Zaldivar, City Manager
Contact Information for City’s Project Director: Lt. Josh Hendricks, BPPD (xi) CFDA Number and Name: 16.710
2021 Community Policing
Development (CPD) De-
Escalation Training
Solicitation
(xii) Identification of Whether Subaward is R&D: N/A
(xiii) Indirect Cost Rate for the Federal Award: N/A
Subrecipient Indirect Costs: N/A
For Internal Reference Only:

Contract No. _____________________
21 EXHIBIT “E”
Sample Program Invoice
Please view attached invoice template, this attachment will also be available in Excel format upon contract execution.

For Internal Reference Only:

Contract No. ___________________
22 STAFF REPORT
ITEM NO. 6

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TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation and
Community Services
DATE: November 15, 2023
SUBJECT: Consideration to Reallocate Additional American Rescue Plan Act Funding for the Senior Free Meals
Program

SUMMARY
The purpose of this staff report is for City Council to consider reallocating additional American Rescue Plan Act (ARPA) Funds for Senior Free Meals Program.

RECOMMENDATION
It is recommended that the City Council to:
1) Authorize the Director of Finance to reallocate additional American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24-25 until funds are exhausted; and
2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.

FISCAL IMPACT
There is no impact to the General Fund at this time. At their November 1, 2023, City Council Meeting, City Council approved the reallocation of ARPA Funds for $130,000 (275-60-713-53100-16075) to administer the Senior Free Meals Program. Staff is requesting to reallocate an additional $75,000 from Free Classes & Programs which currently has an ARPA allocation of $147,214 (275-60-734-53370-16070) based on the expenditure trend, funds will not be exhausted. Staff recommends reallocating $75,0000 for the Senior Free Meals Program to operate this Fiscal year with no waiting list.

BACKGROUND
At their City Council Meeting on November 1, 2023, City Council approved reallocating $130,000 of ARPA Funds to the Senior Free Meals Program. This will enable the program to continue operating until the end of the fiscal year. Additionally, Mayor Pro-Tem Monica Garcia with City Council consensus directed staff to propose an additional allocation of funds for the Senior Free Meals Program. The proposed reallocation is intended to provide free meals to all the seniors on the waiting list who are interested in participating.

Upon further review, staff recommends reallocating $75,000 from Free Classes and Programs to mitigate food insecurity among senior citizens by removing them from the waiting list. The total allocation is anticipated to operate the program through June 30, 2024. or until funds are exhausted.

ALTERNATIVES
The alternative is not to approve the reallocation of funds and keep the waiting list.

LEGAL REVIEW
Not required.

STAFF REPORT
ITEM NO. 7

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TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Romany Basilyous, Engineering Manager
DATE: November 15, 2023
SUBJECT: Approval of Contract Change Order for the Public Works Maintenance Yard Improvements Project – CIP 22-028

SUMMARY
This item requests approval of a contract change order in the amount of $40,000 and authorizes payment to TAIT & Associates for additional plan design services for the Public Works Maintenance Yard Improvements Project. This project is the phase I of the Public Works Maintenance Yard Improvements, which is currently under design. The project will include ADA improvements to the existing administration building, re-organization of the existing use of space to allow workspace, air- conditioning improvements, electrical and plumbing improvements, upgrades to the existing generator, fuel station upgrades, on-site storage expansion, and parking lot improvements. This item will approve funding to cover the extra cost of designing the existing administration building.

RECOMMENDATION
It is recommended that the City Council:

1. Approve Change Order in the amount of $40,000 and authorize payment to TAIT & Associates for added design services; and,

2. Authorize the Director of Finance to make the necessary budget adjustments and transfers; and,

3. Authorize the Director of Public Works to execute and process the outstanding payments due to TAIT & Associates for plan design services.

FISCAL IMPACT
There is no impact on the General Fund. The funds will come from the approved budget for the project. No new appropriation is required.

Project Account Number Amount
CIP 22-028 – Public Works Maintenance Yard
Improvements Project
275-50-765-58100-55016 $40,000.00
Total $40,000.00

BACKGROUND
The City’s Public Works City Yard, located at 13135 Garvey Avenue, was originally constructed as a California Highway Patrol facility in 1962. The City of Baldwin Park occupied the site and added warehouse buildings and a garage in 1978. Due to its age and deferred maintenance, this nearly 60- year-old facility needs improvements, not only due to its age, but also to accommodate a growing staff, fleet and equipment. This need also extends to its designation as an essential facility, which should be able to effectively support Public Works’ operations, in the event of a natural disaster.

Page 2 ends

On April 21, 2021, the City Council authorized a pre-qualification list for on-call professional Engineering consultant services and approved Professional Services Agreements (PSAs) for Engineering Design, Plan Check, Construction Management, Inspection and Related Services.

On August 18, 2021, City Council directed staff to prepare a study to identify and better understand the many needs and the associated Rough Order of Magnitude (ROM) costs of improvements for the City Maintenance Yard facility. Based on City Council direction and the established pre-approved list of on- call design consultants, TAIT & Associates were selected to develop the needs assesment study. The study findings identified significant deficiencies and provided recommendations including, but not limited to, ADA improvements to the existing administration building, re-organization of the existing use of space to allow efficient workspace enhancements, assessment of electrical and plumbing infrastructure and recommended improvements, upgrades to the existing generator and on-site fuel station, facility storage expansion, and parking lot improvements.

On November 3, 2021. City Council approved the study of the Public Works City Yard improvements and authorized staff to proceed with the design of the upgrades.

DISCUSSION
As part of the design development process for the administration building portion of the Public Works Maintenance Yard Improvements project, Staff coordinated with TAIT & Associates with a focus on improvements to the interior and exterior of the building. During the development of the architectural plans, City staff went through several alternative designs to the Administration Building to ensure compliance with ADA, HVAC improvements and roof -replacement which required extensive work from TAIT & Associates and were not part of the original scope. A thorough review of the project scope was performed by Staff and the consultant resulting in a proposed change order in the amount of $40,000.

Staff reviewed and negotiated the change order which included re-allocation of $20,000 from existing project deliverables plus an additional $20,000 for the added services. Staff is recommending the item for approval.

ALTERNATIVES
The City Council may choose:

1. Not to approve the Change Order for additional design services. This action is not recommended as it will cause design delays, require significant re-scoping and re-design of the project.

2. Provide Staff with an alternative direction.

CEQA REVIEW
The subject project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, existing facilities) Subsection (C) exemption, which includes the subject project. The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. TAIT & Associates Change Order

1 July 13, 2023

Romany Basilyous
Engineering Manager
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706

RE: Re-allocation of funds withing original agreement for revised scope of improvements to city yard office structure.

Romany:

Per our discussion last week, we are proposing to phase the City Yard Improvement project. This will allow the city to achieve the desired scope of final improvements for the Administration Building per the progress set submitted 12/12/22 with minor modification to the meeting/training room as discussed. Below is a line-item breakdown tasks for the entire city yard improvement scope with remaining budget that can be reallocated.

1. Electric Vehicle Charging Station Plans $ 5,9 75

2. Interior Design Consulting remaining balance $ 2,620

3. Council Meeting presentations amount to reallocate $ 1,500

4. Overall Multidiscipline coordination amount to reallocate $ 6,615

5. Civil Engineering Bidding Support remaining balance $ 1,370

6. Fueling station Bidding Support remaining balance $ 1,920 TOTAL FUNDS AVAILABLE TO REALLOCATE $20,000

Please note that the original budget for the Administration improvements was $600,000 and the budget for the desired scope is $1,933,236. We are proposi ng an additional Architectural fee to complete the desired scope of $60,000. By re-allocating the remaining funds as described above, we would then need additional funds approved by the city in the amount of $40,000.00 .

By re-allocating the above funds to be used for the Administration Offices it should be noted that onl y one (1) Council Meeting presentation has been included per discussion with city staff and that additional funds would then need to be if the city would need Bidding support from the fuel design team and the civil engineering team.

Please review and let us know if you have any quest ions. If the above is acceptable, please sign this letter and we will continue working towards complet ion of the Administration Office plans while accounting matters are sorted out.

2 We thank you for the opportunity to present this pr oposal and look forward to our continued relationship.

Very truly yours,
TAIT & Associates

Dan Hinson, Architect
Vice President, Architectural Group

City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706

Accepted BY: ___________________________ Date: ______________ Print: _________________________________
Title: _________________________________

STAFF REPORT
ITEM NO. __8__

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Lena Abdullah, Management Analyst
DATE: November 15, 2023
SUBJECT: Grant Reimbursement Report for 1st Quarter FY23 -24 – July 1, 2023, to September 30, 2023 for the Department of Public Works

SUMMARY
This report provides an update on the grant reimbursement requests for various grant-funded projects and programs on a quarterly basis within the Department of Public Works . This report covers reimbursement requests submitted and/or funds received during the first quarter (Q1) of FY23 -24 between July 1, 2023, and September 30, 2023.

RECOMMENDATION
It is recommended that the City Council receive and file this report.

FISCAL IMPACT
Grant funds are typically fronted by the General Fund Reserve on a reimbursement basis and tracked under Fund 270. The fund reimbursement requests outlined in this report ensure that the City is actively working in a timely manner to recoup expended funds and replenish the GF reserve. It underscores the pivotal grant and program funds requested and received along with their corresponding fiscal impact.

The total amount that was requested this quarter is $1,8 15,705 and total amount received was $287,851.

BACKGROUND
The Department of Public Works is proactively engaged in seeking grants from diverse funding channels, programs, and other sources. These grants play a crucial role in facilitating city projects by providing the necessary financial backing to move a project from concept to reality. Often, these grants entail the city incurring initial expenses, followed by progressive reimbursement requests for documented eligible project expenditures. Some grant programs provide for up -front disbursements, while others require that we invoice them for reimbursements.

DISCUSSION
This quarterly report summarizes the grant reimbursements requested and received during Q1 of FY23- 24 encompassing July through September of 2023. The following table details each reimbursement and fund payment request submitted by staff including any funds received that were requested last quarter.

Page 2 ends

FY23-24 Quarter 1: July 1, 2023-September 30, 2023
Grant/Program Agency Type Amount Submitted Received
First/Last Mile –
Call For Projects* LACMTA Reimbursement $187,865.84 5/18/2023 8/22/2023 Maine/Pacific Rail
Crossing - DOT
HSIP Local
Caltrans Reimbursement $10,214.32 7/12/2023 8/8/2023
SG Valley Regional
Housing Trust SGVRHT Reimbursement $89,770.80 9/26/2023 10/31/2023 SG River Bikeway LACMTA Reimbursement $89,984.45 9/21/2023 Pending Zocalo - Prop 68
Grant
CA State
Parks Reimbursement $1,625,735.00 8/17/2023 Pending
* Request submitted last quarter and received current quarter

ALTERNATIVES
None

CEQA REVIEW
This action is not subject to the requirements of the California Environmental Quality Act (“CEQA”).

This approval is not a “project” within the meaning of section 15378 of title 14 of the California code of regulations (“state CEQA guidelines”) because it has no potential for resulting in direct or indirect physical change in the environment. This action is exempt from CEQA review because it does not constitute a project under CEQA pursuant to section 15378(b)(5) of the state CEQA guidelines, which provides that organizational and administrative activities of governments that will not result in physical changes in the environment are not considered projects for CEQA purposes.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. CalTrans: Maine/Pacific Rail Crossing-HSIPL5323(032) Invoice #2

2. SGVRHT: Serenity Homes Maintenance Invoice #1

3. LACMTA: SG River Commuter Bikeway-F3507 Invoice #1

4. CA State Parks: Zocalo SG-19-070 Invoice #1

INVOICE NO: F3507-1
(626) 813-5255 Fax. (626) 962-2625
TO: ATTN:: Accounts PayableOne Gateway Plz.-MS 99-4-3Sent Via E-mail:Los Angeles, CA 90012-2952(213) 922-2864

TOTAL NET INVOICE AMOUNT DUE
Hub of the San Gabriel Valley INVOICE
City of Baldwin Park
14403 East Pacific AvenueBaldwin Park, CA 91706 DATE: 8/21/2023 www.baldwinpark.com
L.A.C.M.T.A. Maressa Sah
[email protected]
[email protected]

JOB PAYMENT TERMS
F3507 South Baldwin Park Communter Bikeway Project Due on receipt

DESCRIPTION TOTAL
LACMTA FA #FA.P00F3507
See attached Quarterly Report/Progress Report for more information.

Total Expenditure this quarter 169,462.25$
Less City Local Match (41%) 69,479.52$
LACMTA Grant Expenditure (59%) 99,982.73$
Less Retention (10%) (9,998.27)$
Please reference City Grant Fund Revenue Account
#270-50-520-58100-15538
Make all checks payable to the "CITY OF BALDWIN PARK"

THANK YOU
Please reference City Local Match Account
#243-50-520-58100-15538
#245-50-520-58100-15538
89,984.45$

Invoice # F3507 - 1
QUARTERLY PROGRESS / EXPENSE REPORTInvoice Date 8/21/2023 FA# FA.P00F3507
Quarterly Report # 1

GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
[email protected]
or submit by mail to:

Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
after the close of each quarter, but no later than November 30, February 28, May 31 and August 31. Please note that letters or other forms of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment C) for further information.

Grantee To Complete
LACMTA FA ATTACHMENT C-1
$$ %
Local Match (Incl.

In-Kind)
SECTION 1: QUARTERLY EXPENSE REPORT
$
650,415.75$
21%
336,149.98$ 483,728.02$ 41%
383,745.29$
169,462.25$ 41%99,982.73$
Total Project Budget
LACMTA Grant
Net Invoice Amount (Less
Retention) 89,984.45$ 69,479.52$
69,479.52$
21%
Project-to-Date Expenditure
Funds Expended to Date
(Include this Quarter)
21%
Balance Remaining
21%
819,878.00$
Please itemize grant-related charges for this Quarter on Page 5 of this report and include totals in this Section.

Retention Amount
169,462.25$
Local Match Total
159,463.98$
69,479.52$ 41%
-$ 9,998.27$ 0%
This Quarter Expenditure 99,982.73$
9,998.27$
Project Quarter Expenditure
41%
20%266,670.46$
% of Project Budget
Expended to Date
Rev: 06.26.19 1 FA Prop C Attachment C-1 Quarterly Report PROJECT TITLE:

QUARTERLY REPORT SUBMITTED FOR:

Fiscal Year : 2016-2017 2017-2018
2018-2019 2019-2020 2020-2021
2021-2022 X 2022-2023 2023-2024
Quarter : Q1: Jul - Sep Q2: Oct - Dec
X Q3: Jan - Mar Q4: Apr - Jun
DATE SUBMITTED:

LACMTA MODAL CATEGORY:

X Goods Movement
Phone Number:

E-mail:

Public Works
Director of Public Works
Project Sponsor
Contact / Project
Manager
Phone Number:

Mailing Address: 14403 E. Pacific Ave
Signal Synchronization
F3507-SOUTH BALDWIN PARK COMMUTER BIKEWAY PROJECT
E-mail: [email protected]
City / Agency:
[email protected]
Maressa Sah
FA.P00F3507FA #:

LACMTA Project
Manager
TDM
Transit
Department:

SECTION 2: GENERAL INFORMATION
Contact Name: Sam Gutierrez
2015-2016
(213) 547-4254
Job Title:

RSTI Pedestrian
Bicycle
Name:
8/21/2023
Baldwin Park
626-960-4011 Ext. 460
Rev: 06.26.19 2 FA Prop C Attachment C-1 Quarterly Report Start Date End Date
7/19/2016

N/A N/A
4/4/2016 3/1/2022

N/A N/A
4/1/2022 6/1/2022
9/29/2022 9/29/2022
10/1/2022 7/30/2023
8/1/2023 8/30/2023
On schedule per original FA schedule Less than 12 months behind original schedule Between 12-24 months behind original schedule X More than 24 months behind original schedule Yes X No Not Applicable
Yes X No Not Applicable
Construction
Ground Breaking Event
B. Was the project design started within 6 months of the date originally stated in the FA? C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications?
Jul. 2015 Aug. 2015Project Close Out
50 2. PROJECT COMPLETION
Total Project Duration
(Months) 20
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration.DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2ND AND 3RD COLUMNS BELOW.

Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and re-calculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.

SECTION 3 : QUARTERLY PROGRESS REPORT
Actual Schedule
End Date

1. DELIVERABLES & MILESTONES
Original FA Schedule in Scope of
Work
Aug. 2014
Feb. 2014
Feb. 2014Dec. 2013
Right-of-Way Acquisition
Start Date
Jan. 2014
Construction Bid & Award
Design
FA Milestones
Sept. 2014
Environmental Clearance
Design Bid & Award
Aug. 2014Apr. 2014
Oct. 2014 Jun. 2015
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :

Rev: 06.26.19 3 FA Prop C Attachment C-1 Quarterly Report

4. PROJECT DELAY
Notice of Exemption of CEQA requirements were recorded in June 2016 deeming this project Categorical Exempt. Plans were submitted to Los Angeles County Flood Control District (LACFCD) on January 25, 2018. After multiple reviews the City enlisted the services of a design engineer to manage the coordination of various 3rd parties, such as LACFCD, Caltrans, the United States Army Corps of Engineers (USACE), Department of Water and Power, Southern California Edison, and Geotechnical and Pavement Investigation. On January 29, 2020, LACFCD cleared the project to be submitted to USACE. Design was deemed completed in March 2022. Project was advertised and awarded for construction on June 1, 2022. The USACE issued the 408 permit on June 14, 2022. The city executed a new Use Agreement with LACFCD for the project on September 19, 2022. The Use Agreement was finalized by Los Angeles County in December 2022 and a permit was issued on February 20, 2023. The groundbreaking ceremony was held on September 2022 and construction is currently in progress.

List tasks or milestones accomplished and progress made this quarter.

3. TASKS / MILESTONES ACCOMPLISHED
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.

The City dealt with significant third-party delays from various sources but, particularly with the USACE and LACFCD, in finalizing the permits for this project. It was a lengthy process to get the 408 permit from USACE which was needed before the Use Agreement with LACFCD could be executed. The submission to USACE was just before the height of the COVID 19 pandemic, which added additional delays as all agencies struggled to develop and implement new methods of completing reviews.

If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".

Delays were largely due to third party permitting and executing use agreements. Staff was diligent about following up and ensuring additional items and corrections were submitted in a timely matter. Since the issuance of permits and execution on the Use Agreement the project has meet milestones and is estimated to be completed in the Fall of 2023.

5. ACTION ITEMS TO RESOLVE DELAY
Rev: 06.26.19 4 FA Prop C Attachment C-1 Quarterly Report 1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
Plan Check-LA Public Works231343 2,283.03$ 2,283.03 $ Design Services, AAE
Permit, SoCal Edison219579 12,000.00$ 12,000.00 $ 223315 12,160.00$ 12,160.00$
218263Plan Check-LA Public Works
227581
Design Services, AAE 3,520.00$
10,000.00$ 10,000.00 $
Plan Check-LA Public Works228531 978.38$ 978.38 $ Plan Check-LA Public Works231343 807.37$ 807.37 $ Design Services, AAE219886
Design Services, AAE
Design Services, AAE215771 6,670.20$ 6,670.20$ Design Services, AAE217642 1,160.80$ 1,160.80$ Design Services, AAE216282 1,851.20$ 1,851.20$ Design Services, AAE
Design Services, AAE214654 5,553.60$ 5,553.60$ Design Services, AAE214654 5,836.90$ 5,836.90$ Design Services, AAE222829 4,640.00$
221791
4,640.00$
Design Services, AAE223449
2,880.00$ 2,880.00$
5,440.00$ 5,440.00$
Design Services, AAE 1,680.00$ 1,680.00$
4,920.00$ 4,920.00$
Design Services, AAE
Design Services, AAE223315
10,651.00$
215771
216282
218760
221041
1,146.80$
209805
1,146.80$
Design Services, AAE
Design Services, AAE209805 5,325.50$ 5,325.50$ Design Services, AAE215056 4,135.80$
215334 1,719.00$ 1,719.00$
1,011.30$ 1,011.30$
220391 1,011.30$ 1,011.30$
Design Services, AAE 2,800.00$ 2,800.00$
Design Services, AAE 11,112.00$ 11,112.00$
224027 1,600.00$ 1,600.00$
4,000.00$ 4,000.00$
SECTION 4: ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER INVOICE #
All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation. The total amounts shown here must be equal to this quarter’s expenditures listed on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.

TOTAL EXPENSES /
CHARGESITEM $ CHARGED TO LACMTA GRANT
222790
221276
224203
1,128.00$ 1,128.00 $ Plan Check-LA Public Works Plan Check-LA Public Works 1,500.42$
10,651.00$
Design Services, AAE
$ CHARGED TO LOCAL MATCH
Design Services, AAE
Design Services, AAE
Design Services, AAE
Design Services, AAE
925.60$ 925.60$
1,751.60$
227188 1,500.42 $
3,520.00$
221791
1,751.60$
4,135.80$
Design Services, AAE220119 3,600.00$ 3,600.00 $ Design Services, AAE220391 2,400.00$ 2,400.00 $ Design Services, AAE221948 875.80$
Design Services, AAE220897 1,011.30$ 1,011.30 $ Design Services, AAE221385 875.80$ 875.80 $ 875.80$
Design Services, AAE222088 875.80$ 875.80 $ Rev: 06.26.19 5 FA Prop C Attachment C-1 Quarterly Report 39 40
41 42
43 44
45 46
47 48
49 50
51 99,982.60$ Total 169,462.25$ 69,479.65 $ 2,188.40$
Design Services, AAE
224027 1,490.25$ 1,490.25 $
Design Services, AAE224435 3,308.75$ 3,308.75 $ Inspection, LA Public Works237984 7,397.00$ 7,397.00 $ Design Services, AAE234021 584.40$ 584.40 $ Ca Newpaper Partners236319
Design Services, AAE
Design Services, AAE222621 1,011.30$ 1,011.30 $ Design Services, AAE222790 1,086.40$
Design Services, AAE223735 1,461.00$ 1,461.00 $ 1,086.40$
Design Services, AAE223449 2,135.00$ 2,135.00 $ Design Services, AAE226248 1,099.75$ 1,099.75 $ 224841 3,379.00$ 3,379.00 $
Design Services, AAE225528 1,230.50$ 1,230.50 $ 2,188.40$
Design Services, AAE230227 1,252.00$ 1,252.00 $ Rev: 06.26.19 6 FA Prop C Attachment C-1 Quarterly Report Invoice Payment Information:

LACMTA will make all disbursements electronically unless an exception is requested in writing.

ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107.

ACH Request Forms can be found at www.metro.net/callforprojects.

Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107.

Signature Date
Name Title
and that to the best of my knowledge and belief the information I certify that I am the responsible Project Manager or fiscal officer and representative of Notes:
stated in this report is true and correct.

The City of Baldwin Park

2. All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above).

1. Local match spent in each quarter, must be in the appropriate proportion to LACMTA grant. 8/21/2023
Director of Public Works Sam Gutierrez
Rev: 06.26.19 7 FA Prop C Attachment C-1 Quarterly Report State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

GRANT PAYMENT REQUEST FORM
See Instructions on DPR 212A for this series of forms.

City of Baldwin Park
$
$
$
$
$

FOR CALIFORNIA DEPARTMENT OF PARKS AND RECREATION USE ONLY DPR 212 (Rev. 10/2022)(10/4/2022)
CEO/City Manager

8. CERTIFICATION:

Baldwin Park, CA 91706

7. SEND PAYMENT TO:

I certify that I have full authority to execute this payment request on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this report and any accompanying documents for the above-mentioned Grant are true and correct to the best of my knowledge. d. AMOUNT OF THIS REQUEST
e. Remaining After This Payment (c. minus d)
1,625,735
4,374,265
City of Baldwin Park
14403 E Pacific Ave
Available (a. minus b.) 6,000,000c.

Zocalo

6. PAYMENT INFORMATION:
(Round all figures to the nearest dollar)
a. 6,000,000
b.

Grant Project Amount
Funds Requested to Date
C5054012SG-19-070

1. PROJECT NUMBER

STREET ADDRESS

CITY/STATE/ZIP

AGENCY NAME

2. CONTRACT NUMBER

3. GRANTEE

5. TYPE OF PAYMENT
FINAL
DATE

TITLENAME OF PERSON AUTHORIZED IN RESOLUTION
Enrique C. Zaldivar

SIGNATURE OF PERSON AUTHORIZED IN RESOLUTION

OGALS USE ONLY

4. PROJECT NAME

DATEPAYMENT APPROVAL SIGNATURE

REIMBURSEMENT

ADVANCE

OGALS USE ONLY
INV#PO#

ATTENTION

OGALS USE ONLY
PO Initials
08/17/2023

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

GRANT EXPENDITURE FORM
Zocalo
SG-19-070
Warrant /
Check #
(1)
Date (2) Recipient (3) Scope Item Description (4) Pre-Acquisition/ Construction
Amount (5)
Acquisition
and/or
Construction or
Program Amount
(6)
235687 03/15/2022LA CANADA DESIGN GROUP INC DESIGN SERVICES $3,712.80 236097 04/18/2022LA CANADA DESIGN GROUP INC DESIGN SERVICES $94,780.29 236402 05/09/2022LA CANADA DESIGN GROUP INC DESIGN SERVICES $109,862.31 236774 06/13/2022LA CANADA DESIGN GROUP INC DESIGN SERVICES $28,124.60 236792 06/13/2022RKA CONSULTING GROUP PLAN CHECK $5,320.00 236878 06/20/2022GEOTECHNOLOGIES INC GEOTECHNICAL INVESTIGATION $2,500.00 237837 06/30/2022ULTRASYSTEMS ENVIRONMENTAL, INC CEQA DOCUMENTATION SERVICES$26,823.50 238187 06/30/2022DAVID EVANS AND ASSOCIATES INC. PLAN CHECK $1,040.00 238330 09/27/2022CALIFORNIA NEWSPAPERS PARTNERSHIP 9/21/2022: NOTICE FOR BIDS NOTICE$1,234.09 238330 09/27/2022CALIFORNIA NEWSPAPERS PARTNERSHIP 9/28/2022: NOTICE FOR BIDS NOTICE$1,234.09 239252 12/05/2022ULTRASYSTEMS ENVIRONMENTAL, INC CEQA DOCUMENTATION SERVICES$16,234.70 239359 12/19/2022DAVID EVANS AND ASSOCIATES INC. PLAN CHECK $219.00 239359 12/19/2022DAVID EVANS AND ASSOCIATES INC. PLAN CHECK $868.50 239331 12/20/2022RKA CONSULTING GROUP PLAN CHECK $455.00 239648 01/18/2023LA CANADA DESIGN GROUP INC DESIGN SERVICES $936.56 239648 01/18/2023LA CANADA DESIGN GROUP INC DESIGN SERVICES $30,129.50 239648 01/18/2023LA CANADA DESIGN GROUP INC DESIGN SERVICES $8,318.00 239670 01/23/2023RKA CONSULTING GROUP PLAN CHECK $3,290.00 240328 03/07/2023LA CANADA DESIGN GROUP INC DESIGN SERVICES $9,320.00 240328 03/07/2023LA CANADA DESIGN GROUP INC DESIGN SERVICES $3,271.00 239830 01/30/2023CAL LAND ENGINEERING & ASSOCIATESLAND SURVEYING SERVICES $7,500.00 239762 01/30/2023PCN3, INC. CONSTRUCTION CONTRACT $238,450.00 240248 03/06/2023RKA CONSULTING GROUP PLAN CHECK SERVICES $70.00 240328 03/07/2023LA CANADA DESIGN GROUP INC DESIGN SERVICES $574.00 240242 03/07/2023PCN3, INC. CONSTRUCTION CONTRACT $287,137.50 240328 03/08/2023LA CANADA DESIGN GROUP INC DESIGN SERVICES $2,065.00 240328 03/08/2023LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $5,516.00 240347 03/14/2023PCN3, INC. CONSTRUCTION CONTRACT $211,707.50 240690 04/03/2023LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $11,032.00 240690 04/03/2023LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $11,032.00 240690 04/03/2023LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $15,444.80 240905 04/17/2023LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $12,135.20 240881 04/17/2023CAL LAND ENGINEERING & ASSOCIATESLAND SURVEYING SERVICES $3,500.00 241043 05/02/2023PCN3, INC. CONSTRUCTION CONTRACT $131,318.59 241170 05/10/2023ULTRASYSTEMS ENVIRONMENTAL, INCCEQA DOCUMENTATION SERVICES $2,311.80 241222 05/16/2023LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $12,135.20 241733 06/19/2023LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $16,076.70 241841 06/26/2023PCN3, INC. CONSTRUCTION CONTRACT $280,297.50 241841 06/26/2023PCN3, INC. CONSTRUCTION CONTRACT $14,752.50 241921 06/30/2023RKA CONSULTING GROUP PLAN CHECK SERVICES $350.00 242131 06/30/2023LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION $12,135.20 242144 06/30/2023RKA CONSULTING GROUP PLAN CHECK SERVICES $2,520.00 $347,673.94
$1,278,061.49
$1,625,735.43
 (7) For Match or Reimbursement Rates, choose appropriate choice from dropdown.  Enter exact percentage of Match/Reimbursement Rate $0.00 $1,625,735.43
Column (1) Electronic payment numbers/electronic funds transfer numbers in the “Warrant/Check Number” column are acceptable.

Include an “EP” next to the electronic payment numbers/electronic funds transfer numbers. If IN-HOUSE EMPLOYEE SERVICES or GRANTEE’S own equipment was used, a work order or other tracking number can be used instead of a check/warrant number.

DPR 212E (Rev. 1/2023)(1/19/2023)
Project Name:

Project Number:

Column (6) DEVELOPMENT, ACQUISITION, or PROGRAM costs eligible for up to 100% of GRANT.

Column (7) If match is required, use drop down to choose Reimbursement Rate or Match Rate and enter the percentage applicable for your project in the field to the right. If match is not required, leave both percentage field and drop-down blank.

Amount of Request
List only ELIGIBLE COSTS charged to the GRANT.

Column (2) Date payment was made to recipient. If IN-HOUSE EMPLOYEE SERVICES were used, provide the date range with a summary of actual hours worked, and one sample timesheet.

Column (3) Name of Contractor, IN-HOUSE EMPLOYEE SERVICES, or other entity providing services and/or materials.

Column (4) SCOPE item related to the expenditure and a brief description, such as “playground design,” “community center permits," “walkway materials,” “sports field construction.”
Column (5) PRE-CONSTRUCTION costs eligible for up to 25% of the GRANT. For development projects only.

Subtotal (5)
Subtotal (6)
Grand Total (5) + (6)

STAFF REPORT
ITEM NO. ____9____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM:

PREPARED BY:

Sam Gutierrez, Director of Public Works
Romany Basilyous
David Lopez
DATE: November 15, 2023
SUBJECT: Approval of Change Orders for La Canada Design Group (LCDG) for Additional Design Services Related to the
City Hal l 3rd Floor and City Council Chambers
Improvements Project, CIP 22-038

SUMMARY
This item seeks City Council consideration for the approval of contract change orders in the amount of $62,330.00 for La Canada Design Group Inc. (LCDG) related to CIP22-038 – City Hall’s 3rd Floor and City Council Chambers Improvements Project. The change orders include additional architectural and engineering design services for a new HVAC system to the City C ouncil Chambers’ building , topography survey, precise grading plan, and a design of conceptual and visualizations for both the city hall third floor and the City Council Chamber.

RECOMMENDATION
It is Staff’s recommendation that the City Council:

1. Authorize the additional work and payment for LCDG in the amount of $62,330.00 for additional architectural and engineering design services; and,

2. Authorize the Director of Public Works to execute change orders with LCDG for design services of the 3rd Floor and City Council Chambers Improvements Project CIP 22-038; and,

3. Authorize the Director of Finance to make the necessary budget adjustments and transfers.

FISCAL IMPACT
There is no fiscal impact on the General Fund. This project is listed in the current Fiscal Year 2023/2024 Capital Improvement Program (CIP 22-038) and is currently funded through American Rescue Plan Act (ARPA). The additional funding to cover the change orders for the project will come from the approved budget and no new appropriation is required, as follows:

Fund Description Amount
No. 275 ARPA – Acct No. 275-50-765-58100-55018 $62,330.00 Total Amount $62,330.00

BACKGROUND
At the City Council Study Session held on July 21, 2021 , Staff presented an initial list of proposed projects and programs for ARPA (American Rescue Plan Act allocation) funding based on an analysis of City’s priorities and the needs of the community at large. The priority list identified several “shovel ready” projects and programs that me t ARPA requirements in terms of directly tackling the matter of lost revenue.

Page 2 ends

On August 18, 2021, the City Council approved a preliminary list of proposed projects for the use of ARPA funds. The proposed list includes various priority projects for improvements to City infrastructure, including the third level of the City Hall building and the City Council Chambers.

On September 1, 2021, as part of the approval of the FY21 -22 Capital Improvement Project the City Council added a series of priority projects from the preliminary list collectively under one project for City Hall Improvements that included the City Council Chambers. The collective project include d major construction work including structural and non -structural modifications to the buildings, interior design and décor upgrades, redesign of the entry way of the front lobby, new conference rooms, new office furniture, repainting, new flooring, and improvements to restrooms. Improvements specific to the City Council Chambers include technology upgrades to overhaul the obsolete audio and video sound system with a state -of-the-art solution, lighting upgrades, repainting, new flooring, installation of advance security systems, upgrades to the dais and public seat ing area, ADA improvements, improvements to restrooms, modifications to the conference room and installation of kiosk for public information and overflow.

On October 26, 2021, City Staff solicited proposals for professional architecture and engineering consultant firm for programming, planning and technical design services for City Hall’s third floor and City Council Chambers improvements project. A mandatory job walk was held on November 4, 2021, and the fourteen (14) firms were in attendance were allowed to participate in the Request for Proposal (RFP) process.

On January 19, 2022 , the City Council approved a Professional Services Agreement (PSA) with La Cañada Design Group Inc. (LCDG) for architectural and engineering design services for City Project No. CIP 22-038 in the amount of $482,864. The services included analyzing the existing structures for the design and implementation of improvements, including but not limited to, a complete overhaul of the City Council Chambers audio and visual system (AV), mechanical, electrical, and plumbing (MEP) enhancements, feasibility of structural expansion into existing patios, and finish material selections for the purpose of developing Construction Documents including Plans, Specifications and Estimate (PS&E).

DISCUSSION
During the design development phase of the project plans, it was discovered that the existing HVAC system required replacement to operate effectively and efficiently. The redesign of the HVAC system is not covered under LCDG’s current scope of work, as a result, a contract change order was required.

The design of a new HVAC system required significant design resources that included major changes to the Mechanical, Electrical, and Plumbing plans. Additionally, Staff requested that the design of the City Council Chambers included addressing the removal and replacement of the existing cobble stamped flooring surrounding the building along the first level with new flat ADA-compliant concrete walkways. This required additional topography survey and precise grading plan modifications so that proposed walkways matched elevations and grading tolerances for the eventual tie-in to the future work proposed along the City’s main quad area.

Lastly, City Staff requested the development of conceptual and visualization models that included animated 3D rendered flythroughs for both the City Hall Third Floor and City Council Chambers. The animated renderings will help visualize the proposed improvements for the 3rd floor and City Council Chambers and will give viewers a better understanding of the upcoming changes. Once approved the final design plans will be ready for City Council approval consideration and solicitation of construction bids under a separate staff report.

Page 3 ends

ALTERNATIVES
The City Council may choose:

1. Not to approve the change orders, however, this action is not recommended as the design is complete and will cause delay to the bid and award process and may result in increased costs.

2. Provide Staff with alternate direction.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Added Service Request (ASR) 1 – Additional Topography Survey and Grading and Drainage Plan

2. Added Service Request (ASR) 2 – Additional Scope for HVAC Design including additional MEP

3. Added Service Request (ASR) 3 – Conceptual and Visualization of City Council Chambers

4. Added Service Request (ASR) 4 – Conceptual and Visualization of the Third Floor

LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626 -351-4301 / WWW.LCDG.COM

August 15, 2022

Sam Gutierrez
Director of Public Works
City of Baldwin Park | Public Works
14403 E. Pacific Avenue, CA 91706

Project: City of Baldwin Park – City Hall 3rd Floor & Council Chamber Renovations Project No: 0665
Subject: Additional Service Request #1; Additional Topography Survey and Grading and Drainage Plan

Dear Sam,
The following Additional Service proposal is to provide an additional service for the Baldwin Park City Hall 3rd floor and Council Chamber Renovation, to provide a topography survey and precise grading plan for areas not originally included in request for proposals (RFP) addendum 2, exhibit B issued on 11/16/2021.

Project Description / Scope of Work
The City of Baldwin Park requires architecture/engineering services for Programming, Planning and Design, Interior/exterior Design and Related Services for the City Hall Third Floor, and Council Chambers Improvements Project per the RFP dated October 26, 2021, Addendum No. 1 & 2.

This additional service request expands the exterior scope beyond the ADA access location marked in addendum No. 2 exhibit B and it includes all the existing and new entrances of the council chamber, staircases 1 & 2, and elevators 1 & 2. The City also specifically proposes to remove the stair in front of the council chamber and change it to a slope walkway or ramp to give immediate access from the elevator to City’s staff entrance to the council chamber (entrance to conference room and existing entrance to Dais).

Scope of Work includes:

Basic Services – ASR1:
• Additional Topographic Survey
• Additional Grading and Drainage Plan
• Coordinate all revisions related to scope described herein with the overall construction administration of the project
Design Team;
• Architecture; LCDG
• Civil; Southland Civil Engineering & Survey, LLP

LCDG Page 2 of 2

W:\Baldwin Park\0665 3rd Fl & CC \Contract\AddServ\ASR1 - Civil Engineer Additional Services \BP City Hall- ASR1- Civil Engineer Additional Services.docx
LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM Schedule
To begin immediately upon approval of this ASR.

Understandings and Assumptions

1. All Understandings and Assumption from original Agreement apply.

2. See separate consultant proposals for understandings and assumptions related to their work [attached].

Cost of Services
LCDG will provide the above scope of services for a stipulated sum amount of $9,755.00 to be invoiced on a percent complete basis.

See the enclosed Exhibits A for a breakdown of cost by discipline, A-1 for a breakdown of LCDG costs by labor / task category. Consultant proposal is also enclosed for your review.

Terms and Conditions: Terms & Conditions are in conformance with the Consultant Services Agreement between the City of Baldwin Park and LCDG dated 1/19/2022.

Please contact me if you have any questions or need clarifications / adjustments to our proposal.

With the receipt of the notice to proceed, we are prepared to begin work immediately.

Sincerely,

Kevin O’Brien, President
C23472

Encl: - Exhibit A; A-E Fee Summary
- Exhibit A-1; Architectural Fee Summary
- Consultant Proposal

EXHIBIT A 8/15/2022
ASR-1
LABOR: Architectural Civil Total
Phase LCDG Southland
Construction Documents $1,230.00 $6,000.00 $7,230.00
Plan Check / Permitting $0.00 $0.00 $0.00
Bidding $0.00 $0.00 $0.00
Construction Administration $525.00 $2,000.00 $2,525.00 Closeout / Record Drawings $0.00 $0.00
Totals $1,755.00 $8,000.00 $9,755.00
City of Baldwin Park
Additional Topography Survey & Grading and Drainage Plan Third Floor and Council Chamber Renovation
A-E FEE SUMMARY - ADDITIONAL SERVICE REQUEST #1
W:\Baldwin Park\0665 3rd Fl & CC\Contract\AddServ\ASR1 - Civil Engineer Additional Services\Exhibit A-Baldwin Pk City Hall ASR1.xlsx 1 EXHIBIT A-1 8/15/2022
Phase Principal Senior PM Architect 3 Architect 2 Job Captain 1 Designer 3 Coordination - Client, Consultants 1.0 1.0 2.0
Meetings (1 mtgs assumed); prep 1.0 1.0 2.0
Incorporate Civil Engineer revisions 0.0
QA/QC review 1.0 1.0 2.0
Prep / Submit completed CDs 0.0
Total hours 2.0 1.0 1.0 2.0 0.0 0.0 6.0
Labor rate $245 $210 $180 $175 $150 $140
Labor cost $490.00 $210.00 $180.00 $350.00 $0.00 $0.00 $1,230.00 Coordination with client, consultant 0.0
Plan Check submittal to AHJ 0.0
Corrections 0.0
QA/QC review 0.0
Back check resubmittal 0.0
Total hours 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Labor rate $245 $210 $180 $175 $150 $140
Labor cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bidders job walk 0.0
Response to bidder queries [RFI] 0.0
Coordination with client, consultant 0.0
Total hours 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Labor rate $245 $210 $180 $175 $150 $140
Labor cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Additional coord. required for additional services 1.0 1.0 Requests for Information 1.0 1.0
Submittals 1.0 1.0
Add'l Punch List items, and verification 0.0
Total hours 0.0 0.0 0.0 3.0 0.0 0.0 3.0
Labor rate $245 $210 $180 $175 $150 $140
Labor cost $0.00 $0.00 $0.00 $525.00 $0.00 $0.00 $525.00 Additional coord. 0.0
Incorporate changes in drawings 0.0
Prep, submit to client 0.0
Total hours 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Labor rate $245 $210 $180 $175 $150 $140
Labor cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Labor Cost ASR-1 $1,755.00
City of Baldwin Park
SERVICES LABOR ASR-1 Basic
Design Refinements / Construction Documents
Labor Category:

Third Floor and Council Chamber Renovation
(ARCHITECTURAL) FEE SUMMARY - ASR-1 Additional Topography Survey and Grading and Drainage Plan Bidding
Plan Check
Construction Administration
Closeout / Record Drawings
W:\Baldwin Park\0665 3rd Fl & CC\Contract\AddServ\ASR1 - Civil Engineer Additional Services\Exhibit A-Baldwin Pk City Hall ASR1.xlsx Page 2 of 2 SCE&S
SOUTHLAND CIVIL ENGINEERING & SURVEY, LLP
ENGINEERING DONE RIGHT … FROM THE START

M:\PROJECTS\7580-22010\PROPOSAL\ADN\2022-08-12 RevAdn1.docx 8/12/2022 10:57 AM 87 N. Raymond Ave, Suite 300, Pasadena, California 91103 / o: 626•486•2555 Email: [email protected] • www.SouthlandCivil.com

Page 1 of 2 ends

Addendum No. 1
to
Agreement Between
La Canadá Design Group (Client)
and
Southland Civil Engineering & Survey, LLP (Consultant)
Baldwin Park City Hall
14403 Pacific Ave, Baldwin Park, CA 91706
(APN 8554-001-917)
SCE&S Proj. No. 7580-22010

The above-referenced Agreement dated January 17, 2022 is hereby amended this date, August 12, 2022 as follows:

CONSULTANT agrees to provide the following additional services:

SURVEY & ENGINEERING SERVICES

1. Additional Topographic Survey – Perform additional topographic survey for areas not originally included in Exhibit B of the RFP. This task includes areas as shown in exhibit provided by LCDG under file 0665_BP City Hall_Marked site survey.pdf received 7/25/2022. Additional accessible paths of travel have been identified by the City not originally specified in Exhibit B of the RFP. Specific direction from the City proposes to remove the stair and change it to a slope walkway or ramp to give immediate access from the elevator to City’s staff entrance to the council chamber (entrance to conference room and existing entrance to Dais). Process field data and prepare a map of the topographic survey. This task excludes survey of underground utilities and dipping of manholes. This task excludes a boundary survey. Survey control will be on State Plane Coordinates (NAD 83) and North American Vertical Datum 88 (NAVD 88).

2. Additional Precise Grading and Drainage Plan – Provide an additional ten (10) hours to prepare a precise grading and drainage plan for the ADA paths of travel not included in the original RFP. Plan shall be submitted by others. Plan check fees to be provided by others. Plan check meetings, if required, are excluded but can be provided if budget allows, or under separate addendum. This scope excludes work in the public right-of- way, demolition, striping, erosion control, retaining walls, LID, and significant changes to existing drainage patterns.

3. Construction Administration – Provide a maximum of ten (10) hours of construction support to address RFI’s and other issues that arise during construction.

SCE&S

ADDENDUM 1
Baldwin Park City Hall August 12, 2022
14403 Pacific Ave Page 2 of 2

CLIENT agrees to compensate Consultant for services performed as follows:

SURVEY & ENGINEERING SERVICES

1. Additional Topographic Survey $4,000

2. Additional Precise Grading and Drainage Plan 2,000

3. Construction Administration 2,000
Total Fixed Fee: $8,000

Approved by: Approved by:

_______________________________
Southland Civil Engineering & Survey, LLP Kevin O’Brien, AIA LE ED AP Date Larry L. Mar, P.E., PLS, Partner date

LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626 -351-4301 / WWW.LCDG.COM

September 6, 2022

Sam Gutierrez
Director of Public Works
City of Baldwin Park | Public Works
14403 E. Pacific Avenue, CA 91706

Project: City of Baldwin Park – City Hall 3rd Floor & Council Chamber Renovations Project No: 0665
Subject: Additional Service Request #2; Additional Scope

Dear Sam,
The following Additional Service proposal is to provide additional services for the Baldwin Park City Hall 3rd floor and Council Chamber Renovation, for the additional scope requested by the City.

Project Description / Scope of Work
As described in my email dated 8/15/22, the project cost estimate differs significantly from the City’s stated budget outlined in the original RFP. While some of this discrepancy is related to economic events outside anyone’s control, some is caused by added scope and options explored during the programming and design phases [at the request of the City]. Added scope includes the additional HVAC at the Council Chamber, as well as the new terrace exit corridor for the 3rd Floor. In addition, some of the discrepancy is related to the differential between the city’s budget and the actual cost of scope.

When we were awarded the project, we were further asked to reduce our fee by 30%; which the design team accommodated. One of the main stated ‘Understandings & Assumptio ns’ of this final proposal was that the fee was based on the City budget of $2.08M.

In our meeting of 8/24, I reviewed LCDG’s cost overruns for each phase. Although we had mentioned our budget concerns prior, we recognize that we should have been more proactive in alerting you to the fact that we were being asked to design beyond the stated scope and budget at that time. In recognition of this, we’ve discounted our requested cost overrun fee by 25%.

Design Team;
• Architecture; LCDG Architects
• MEP; Budlong Engineers

Schedule
Unchanged

LCDG Page 2 of 2

\\PLATO\OddProjects\Baldwin Park \0665 3rd Fl & CC \Contract\AddServ\ASR2 Added Scope -budget\BP City Hall -ASR2-Added scope_2022-0906.docx
LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM Understandings and Assumptions

1. All Understandings and Assumption from original Agreement apply.

2. See separate consultant proposal for understandings and assumptions related to their work [attached].

Cost of Services
LCDG will provide the above scope of services for a stipulated sum amount of $45,510.00 to be invoiced on a percent complete basis. At the City’s request, previously approved services related to Construction Administration and Closeout will be deducted from the Agreement, and will be negotiated and approved at a later appropriate time. The balance of these fees will shift to the Programming Design and Construction Document Phases.

ASR #2 Fees $101,300.00
(Deduct CA / Closeout Fees) ($55,790.00)
Total Additional Contract Amount $45,510.00
See the enclosed Exhibits A for a breakdown of cost by discipline. Consultant proposal is also enclosed for your review.

Terms and Conditions: Terms & Conditions are in conformance with the Consultant Services Agreement between the City of Baldwin Park and LCDG dated 1/19/2022.

Please contact me if you have any questions or need clarifications / adjustments to our proposal.

With receipt of the notice to proceed, we are prepared to begin work immediately.

Sincerely,

Kevin O’Brien, President
C23472

Encl: - Exhibit A; A-E Fee Summary
- Consultant Proposal

EXHIBIT A 9/6/2022
City Hall: Council Chambers & 3rd Floor Renovations
A-E FEE SUMMARY - ADDITIONAL SERVICE REQUEST #2

SCOPE REVISIONS
ASR-2
LABOR: Architectural MEP/LV/IT
Phase LCDG Budlong
a Programming / SD / DD $72,000.00
(past phase overages at 75%)
b Construction Documents $18,000.00
(projected phase overage)
c Council Chamber HVAC incl $11,300.00
Totals $90,000.00 $11,300.00
2 REMOVE CA AND CLOSEOUT FEE FROM CONTRACT
CURRENT APPROVED FEES [all disciplines]:
a Construction Administration
Basic Services $38,245.00 $38,245
Supplemental Services $14,240.00 $14,240
b Closeout
Basic Services $3,305.00 $3,305
Supplemental Services $0.00 $0
Totals $55,790.00 $55,790
3 Proposed ASR-2 Fees $101,300.00
CA / Closeout Fee Removal -$55,790.00
Total additional adjusted contract
amount $45,510.00
4 Contract Summary
Approved Original Contract Amount $482,864.00 (PO #02402) ASR#2 Fee Increase $45,510.00
Total Revised Contract Amount $528,374.00
$101,300.00
$18,000.00
$11,300.00
1 City of Baldwin Park
Total
$72,000.00
\\PLATO\OddProjects\Baldwin Park\0665 3rd Fl & CC\Contract\AddServ\ASR2 Added Scope-budget\Exhibit A-ASR2-Hourly Fee Brkdown_v1.xlsx 1

315 Arden Ave | Ste 23
Glendale, CA 91203
1000 Paseo Camarillo | Ste 140
Camarillo, CA 93010

635 W 5th St | 26th Floor
Los Angeles, CA 90071

An MBE | SBE | DBE | LSBE Firm

An MBE | sBE | DBE | LSBE firm

An MBE | sBE | DBE | LSBE firm
September 2, 2022 Budlong Number P21-316.C1

KEVIN O’BRIEN AIA LEED AP, Principal
LCDG
630 N Rosemead Blvd, Ste. 400
Pasadena CA 91107

Reference: City of Baldwin Park – City Hall – Third Floor and Council Chambers Improvement Project – Council Chamber HVAC Design related Additional Mechanical, Electrical, Plumbing and Low Voltage Engineering Design Services Fee Proposal

Budlong is pleased to submit this fee proposal to provide additional MEP & Low Voltage engineering design services for the referenced project.

ADDITIONAL SCOPE OF SERVICES:

1. Under the current Architectural Program, the Council Chamber is being renovated from the inside and the current HVAC system of the Council Chamber is not code compliant as well as Client has informed us that the current HVAC system cannot satisfy their desired temperatures. In light of the above, we recommend that the existi ng HVAC system of the Council Chamber needs to be replaced.

2. The council chamber vestibule is not air-conditioned. A/E to add another HVAC system or this area.

ADDITIONAL MEP & LOW VOLTAGE ENGINEERING SERVICES DESIGN TASKS:

1. A new A/V room was to be built.

2. The existing Council Chambers HVAC unit fresh air intake do not have adequate separation distance from the cooling tower and the HVAC unit itself is not meeting the current code requirements and has to be replaced. It is worth mentioning that a room next Council Chamber room, which is the Council Conference, served by a separate HVAC unit do not have the fresh air intake not meeting the separation requirement. This unit however was not replaced because that room is not being renovated.

3. Per the items #1 and 2 above following MEPLV design tasks needs to be performed:
a. Mechanical :
• Replace Council Chambers HVAC unit, including piping and controls. • Install new HVAC split system to the A/V room.
b. Electrical
• Rewire to support the new Council Chambers HVAC replacement • Rewire to support the new A/V room HVAC.
• Do new lighting plan for the new A/V room.
c. Plumbing
• Revise the condensate for the replaced HVAC unit.
• Add new condensate line for the new HVAC split system. d. Low Voltage
• Provide provision to shut down the unit in the event of fire as the unit air flow is more than 2000 CFM.
e. Fire Protection
• No additional work. Due to cost reasons, the client do not want to sprinkler the whole building.

4. Add new HVAC system for the Council Chamber Vestibule.

CLARIFICATIONS AND EXCLUSIONS:

1. Any other existing MEP source equipment’s and existing MEP distribution systems and a ll other utility services upgrades have been excluded, other than listed above.

2. Air and power measurements of the existing MEP systems is excluded.

3. Creating as-built conditions of the existing MEP systems is excluded.

COMPENSATION:

We will provide the above-described Additional MEP & Low Voltage Design Engineering services for a fixed fee of $11,300.

Please review this fee proposal and let us know if you have any questions. Thank you for this opportunity.

Sincerely,
Budlong

Sunil Patel, PE, CEO | President

cc:

Felix Gomez, Director of Design
Jerry Ponce, Project Manager

Accepted by: LCDG

Signed by: ____________________

Date: ________________________

TERMS OF CONDITIONS

1. Extra Services:

If Budlong is asked to perform services which are outside the Scope of Work, or if you change the Scope of Work, including changes in size, quality, complexity, and schedule, then any work performed by Budlong as a result of such request or change will be billed to you either upon a mutually agreeable increase in the basic fee, or upon a time and materials basis. Budlong current hourly billing rates are as follows:

CLASSIFICATIONS HOURLY RATE
Principal $210
Project Manager/Sr. Engineer/Sr. Designer $195
Designer $180
BIM / Revit $135
CAD $120
Administrative $90
Commissioning (Cx) $180

The Rates are subject to general revision by 01/01/2022.

Unless noted otherwise, extra services include but are not limited to the following: tenant improvement work; anchorage of other non-MEP equipment; exterior elements such as fountains, signs, light poles, flagpoles, site walls, and retaining walls; non -bearing exterior cladding; non - bearing interior partitions; design -build stai rs; pre -engineered joists and trusses; creating book specifications; value engineering services after completion of the permit submittal package; preparing documents for alternate bids; preparing documents for multiple building permit packages; responding to owner retained peer review comments; attending additional meetings beyond the scope of the MEP system; designing and detailing repairs for defective construction; and preparing record drawings during or after construction.

2. Limitation of Liability:

Budlong liability to Client in the event of Budlong’s negligence, errors, omissions, strict liability, or breach of contract, with respect to the project or this agreement, shall not exceed the amount of insurance available under the Budlong’s e rrors and omissions policy or policies which cover such events. Client agrees that it will not bring a lawsuit or claim against individual employees, officers, or directors of Budlong and that Client’s sole remedies under this contract shall be against Budlong.

3. Use of Budlong Documents:

The drawings, specifications, calculations, and other documents, including those in electronic form, produced by Budlong under this agreement are for use solely with respect to the Project. Budlong shall be deemed the owne r of these documents and shall retain all common law, statutory and other reserved rights, including copyright. Upon the execution of this agreement, Budlong grants to the Client a nonexclusive license to reproduce such Budlong documents for the purpose of constructing, maintaining or using the Project. Any termination of this agreement prior to completion of the Project, or any failure of Client to pay Budlong for their services, shall terminate this license.

Client shall not use the Budlong documents for any future additions or alterations to the Project without written permission of Budlong Any unauthorized use of Budlong documents shall be at Client’s sole risk and without liability to Budlong.

4. Suspension; Termination:
i. Suspension. If the project is susp ended by Client (or the owner of the Project) for more than 30 days, Client shall compensate Budlong for all services performed by Budlong prior to such suspension. When the project is resumed, Budlong shall be compensated for expenses incurred in the interruption and resumption of Budlong, Inc.’s services. Budlong,

City of Baldwin Park - City Hall Third Floor, and Council Chambers Improvements Project- P21-316.C1 Council Chamber New HVAC System Additional Mechanical Engineering Design Services Fee Proposal Page 4 of 4 September 2, 2022
Inc.’s fees for the remaining services shall be equitably adjusted. If the suspension continues for more than 90 days, Budlong may terminate this agreement by not less than 7 days’ notice.
ii. Budlong, Inc.’s Right to Suspend Work upon Non -Payment. If any Budlong invoice is not paid within 60 days, Budlong shall have the right to suspend work on the project until payment on such invoice is received, and Budlong shall have no liability for any damage, cost, fine or penalty due to delay in the Project caused by such suspension. iii. Termination for Convenience. Client may, upon no less than 7 days’ written notice, terminate this agreement for the convenience of the Client without cause. iv. Terminate for Cause. Either party may terminate this agreement on not less than 7 days’ written notice if the other party fails to perform its obligations under this agreement. v. Payment upon Termination. In the event of a Termination for Convenience or other termination not the fault of Budlong, Inc., Client shall pay Budlong for all services performed prior to termination, plus expenses incurred in demobilizing, plus a termination fee equal to Budlong, Inc.’s anticipated but unrealized profit as of the date of termination. If you agree to the above, please send a signed copy of this agreement to Budlong, Inc., as notice to proceed.

5. Charge for Late Payments:

Invoices which are not paid within 45 days of the due date will bear a service charge of 1.5% per month, compounded, with charges accrued from the due date.

6. Attorney’s Fees:

In the event that legal action is necessary to enforce the payment terms of this agreement, the Consultant shall be entitled to collect from the client any judgment or settlement sums due plus reasonable attorney’s fees, court costs and other expenses incurred by Consultant for such collection action and, in addition, the reasonable value of the Consultant’s time and expenses spent for such collection action, computed according to the Consultant’s prevail ing fee schedule and expense policies.

Sam Gutierrez
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
April 30, 2023
Project No:
0665B
Invoice No:
10970
Project
0665B
City of Baldwin Park - City Hall - ASR #3 Video of the Council Chamber
Purchase Order No:

Contract Change Order No. :
2 Professional services through April 30, 2023
Description
Contract
Amount
% Complete
To Date
Amount
Billed
Previous
Billed
This Inv
Amount
ASR #3 Video of the Council
Chamber
3,850.00
100.00
3,850.00

0.00 3,850.00
Total Fee
3,850.00
3,850.00

0.00 3,850.00
Total Fee
3,850.00

$3,850.00

TOTAL FOR THIS INVOICE

Overdue invoice is subject to finance charges of

1.00%
per month.

Review by:

Kevin O'Brien
President, La Canada Design Group

Remit to:

La Canada Design Group
630
N. Rosemead Blvd., Suite
400
Pasadena, CA
91107

Page 1 of 2 ends

CONTRACT CHANGE ORDER NO. 2
PROJECT: CITY HALL 3RD FLOOR AND CITY COUNCIL CHAMBERS IMPROVEMENTS PROJECT NO. CIP 22-038

TO: LA CANADA DESIGN GROUP (LCDG)
You are hereby directed to make the following changes from the plans and specifications or to do the following described work not included in the plans and specifications for this contract. (proposal attached)

Change requested by: XX Engineer Consultant

NOTE: This Change Order is not effective until approved by the City Engineer.

C.O. 2: Render Video walk-through of the City Council Chambers showing the proposed improvements from the entrance to the podium for a deliverable of a 10 to 20 second video.

CO # Description Est. Qty. Unit Price Total
2 Video of Council Chambers 1 $3,850.00 $3,850.00
TOTAL $3,850.00

Estimated Cost: $3,850 Decrease $ Increase $56,590 Percentage (%) Change: This Change Order 0.80%. All Change Orders are 11.70% .

By reason of this Change, the time of completion will be adjusted as follows: 1 day (26 hours).

Submitted by David Lopez Date
Project Manager

Submitted by Romany Basilyous Date
Engineering Manager

Approved by Sam Gutierrez Date
Director of Public Works
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment, therefore, the prices shown above.

Accepted Kevin O’Brien Contractor Date
By Title President

PUBLIC WORKS DEPARTMENT
Engineering Division

CONTRACT CHANGE ORDER
4/12/2023

Page 2 of 2 ends

NOTE: If you, the Consultant, do not sign acceptance of this order, your attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified.

LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626 -351-4301 / WWW.LCDG.COM

October 20, 2023

Sam Gutierrez
Director of Public Works
City of Baldwin Park | Public Works
14403 E. Pacific Avenue, CA 91706

Project: City of Baldwin Park – City Hall 3rd Floor & Council Chamber Renovations Project No: 0665
Subject: Additional Service Request #4; Video of the 3rd Floor

Dear Sam,
The following Additional Service proposal is to provide additional services for the Baldwin Park City Hall 3rd floor and Council Chamber Renovation, for the rendered video walk-through of the 3rd floor.

Project Description / Scope of Work
The City requested on 09/19/2023 from LCDG to make a video of the 3rd floor for the Council Member Study Session. The video will be at eye level, start from the lobby, move to the council member living room, and then to the community development open office. The video could connect all these spaces through a corridor or show these spaces and connect them together with a fade. The intent is for Kevin to present the video and the project to the council members. The speed of the video is based on the walking pace. It is desirable to have entourage such as staff working at the workstations and furniture to give the space a scale to compare to.

Design Team;
• Architecture; La Canada Design Group (LCDG)

Schedule
Two Weeks

Understandings and Assumptions

1. All Understandings and Assumptions from the original Agreement apply.

Cost of Services
LCDG will provide the above scope of services for a stipulated sum amount of $5,740.00 to be invoiced on a percent complete basis.

ASR #4 Video of the 3rd Floor $5,740.00
Total ASR#4 Amount $5,740.00

LCDG Page 2 of 2

W:\Baldwin Park\0665 3rd Fl & CC\Contract\AddServ\ASR4 Video from the 3rd Floor\BP City Hall-ASR4-Video_2023-1019_Intro.docx LA CANADA DESIGN GROUP, INC / 630 NORTH ROSEMEAD BLVD SUITE 400, PASADENA CA 91107 / 626-351-4301 / WWW.LCDG.COM Terms and Conditions: Terms & Conditions are in conformance with the Consultant Services Agreement between the City of Baldwin Park and LCDG dated 1/19/2022.

Please contact Pouya or me if you have any questions or need clarifications / adjustments to our proposal. With receipt of the notice to proceed, we are prepared to begin work immediately.

Sincerely,

Kevin O’Brien, President
C23472

Encl: - Exhibit A-1 – LCDG Fee Summary

EXHIBIT A-1 10/20/2023
Phase Principal Senior PM Architect 3 Architect 2 Job Captain 1 Designer 3 Coordination - Client 2.0 2.0
Meetings (1 mtgs assumed); prep 1.0 1.0
Modeling 12.0 12.0
Setting up cameras and Entourage 16.0 16.0
Video Rendering 2.0 2.0
QA/QC review 2.0 3.0 5.0
Total hours 2.0 0.0 0.0 6.0 0.0 30.0 38.0
Labor rate $245 $210 $180 $175 $150 $140
Labor cost $490.00 $0.00 $0.00 $1,050.00 $0.00 $4,200.00 $5,740.00 Total Labor Cost - ASR-4 $5,740.00
City of Baldwin Park
SERVICES LABOR ASR-4
Video Rendering
Labor Category:

Council Chamber and 3rd Floor Renovation
ASR #4 - Video of the 3rd Floor

LCDG (ARCHITECTURAL) FEE SUMMARY
W:\Baldwin Park\0665 3rd Fl & CC\Contract\AddServ\ASR4 Video from the 3rd Floor\Exhibit A-ASR4-Hourly Fee Brkdown_v1.xlsx Page 1 of 1

STAFF REPORT
ITEM NO. ____10____

TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Ron Garcia, Community Development Director
PREPARED BY: Victor Viramontes, Management Analyst
DATE: November 15, 2023
SUBJECT: Approval of Amendment Number 1 to the Professional Services Agreement with Hinderliter, De Llamas and
Associates, Inc. to Close Out the Shop Local Digital Gift Card Program

SUMMARY
The purpose of this staff report is to consider the first amendment to the Professional Services Agreement (PSA) with Hinderliter, De Llamas and Associates, Inc . (HdL) to extend the Agreement by six months to close out the Shop Local Digital Gift Card Program. All other provisions in the Agreement remain in effect.

RECOMMENDATION
It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Professional Services Agreement with HdL subject to any non-substantive changes made by the CEO and City Attorney.

FISCAL IMPACT
There is no fiscal impact with the approval of the amendment. The amendment extends the term of the PSA six months to close out the Shop Local Program. The original not-to-exceed agreement amount of $12,500 will remain. The program has had a positive impact on participating small independent Baldwin Park businesses.

BACKGROUND
On November 16th 2022, the City Council approved a twelve-month PSA with HdL for a not-to-exceed amount of $12,500 for the purposes of establishing a Shop Local Digital Gift Card Program . This agreement is set to expire on November 16th 2023 and requires an amendment to extend the program an additional six-months.

Since the approval of the program, HdL has been instrumental in working with staff to establish digital gift card program to assist small independently owned businesses recovering from COVID -19.

Currently, there are 21 Baldwin Park small businesses participating in the program, and includes restaurants, retailers, and personal services businesses such as barber shops.

Program funding consists of $115,000 from the American Rescue Plan Act (ARPA) to establish the program. A total $12,500 was budgeted for HdL, $2,500 to cover marketing material and $100,000 for the matching digital gift cards. The remaining balance for the digital gift cards is approximately

$20,000. Extending the program will allow staff to continue working with HdL to expend the remaining $20,000 and close out the program.

LEGAL REVIEW
The City Attorney has reviewed the attached draft amendment and has approved its form and content.

ATTACHMENTS

1. Amendment Number 1

2. Copy of executed PSA

AMENDMENT NUMBER 1

TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF BALDWIN PARK AND HINDERLITER, DE LLAMAS AND ASSOCIATES, INC.

1. PARTIES AND DATE.

This First Amendment to the Professional Services Agreement (“First Amendment”) is made and entered into this November 15, 2023, by and between the City of Baldwin Park, (“City”), and Hinderliter, De Llamas and Associates, Inc. (“Consultant”).

2. RECITALS.

2.1 Agreement. City and Consultant entered into that certain Professional Services Agreement dated November 16, 2022, (“Agreement”), whereby Consultant agreed to assist in establishing a Shop Local Digital Gift Card Program to assist small Baldwin Park businesses recovering from COVID-19.

3. NOW, THEREFORE, City and Consultant agree as follows:

3.1 Amendment. City and Consultant mutually desire to amend the Professional Services Agreement for the first time to extend the Agreement with Consultant for an additional six (6) months.

3.2 Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this First Agreement, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this First Amendment.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this First Agreement.

3.4 Counterparts. This First Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

3.5 Corporate Authority. The persons executing this First Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this First Amendment on behalf of said party, (iii) by so executing this First Amendment, such party is formally bound to the provisions of this First Amendment and (iv) the entering into this First Amendment does not violate any provision of any other agreement to which said party is bound.
*SIGNATURES ON NEXT PAGE*
IN WITNESS WHEREOF, the parties have executed this First Amendment to be executed the day and year first above written.

CITY OF BALDWIN PARK: CONSULTANT: Hinderliter, De Llamas and Associates, Inc.

By:________________________________ By:_________________________________ Emmanuel J. Estrada, Mayor Andrew Nickerson, President/CEO

Approved as to Form:

By:________________________________
Marco A. Martinez
City Attorney

STAFF REPORT
ITEM NO. ____11____

Page 1 ends

Baldwin Park City CouncilNovember 15, 2023

Baldwin Park City Council
November 15, 2023