Agenda packet — Baldwin Park City Council, December 6, 2023 (part 3 of 3)

TO: Honorable Mayor and Members of the City Council
FROM: Robert Lopez, Chief of Police
Sam Gutierrez, Director of Public Works
PREPARED BY: Anthony Vazquez, Public Works Manager
DATE: December 6, 2023
SUBJECT: Authorize the Addition of Three (3) Patrol Vehicles to the City’s Vehicle Lease Program

SUMMARY
This item seeks City Council authorization for the addition of three (3) Dodge Chargers to the City’s Leasing program including the required after-market upgrades. These vehicles will replace three (3) existing vehicles with similar features currently in use. The Leased vehicles will be assigned to the Patrol Division of the Baldwin Park Police Department. The displaced vehicles will then be sold at auction and the proceeds of the sale will be applied to the Leasing Program for procurement of future Police Department vehicles.

RECOMMENDATION
It is recommended that the City Council:

1. Authorize the addition of three (3) new police vehicles to the City’s Lease Program; and,

2. Authorize the Finance Director to appropriate FY 2023/24 budgeted funds for CIP No. 24 -029- 15727/59003 in the amount of $96,000 from Acct. #402 -50-591-58140-15727 and #402-50-591-58110- 59003; and,

3. Authorize the Director of Public Works to add three (3) vehicles to the lease program and process the necessary documents.

FISCAL IMPACT
This item will have no impact on the General Fund. The funds for this project were programmed in the FY 2023/24 Capital Improvement Program (CIP) Budget, approved by the City Council on November 1, 2023. The following table lists the funds available for the project:

CIP No. 24-029-15727/59003 – Three (3) Patrol Vehicles and Police Lighting Equipped Amount FY23-24 FY24-25 FY24-25 FY24-25 FY24-25
$36,000.00 1. Acct#402.50.591.58140.15727: Initial
Lease cost of $12,000 per vehicle
Recurring lease costs to be programmed in the
Police Department Operations Budget

2. Acct# 402.50.591.58110.59003: One-time after-market equipment costs for three (3) vehicles $60,000.00 Total Approved Amount for CIP24-029-15727/59003 $96,000.00

BACKGROUND
The Police Department fleet is comprised of over 70 vehicles and other operational equipment. Out of the 70 vehicles, 22 vehicles are assigned for patrol operations. These patrol vehicles see the heaviest use, operating round the clock throughout the day over various shifts. Due to this, Police patrol vehicles need to be replaced regularly to ensure the continued efficiency, safety, and effectiveness of the Police Department operations. While the City has made great strides in replacing vehicles through the City’s Lease Program, there is still a backlog of older Police patrol vehicles that are in dire need of replacement. These older vehicles generally require more frequent and expensive maintenance.

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DISCUSSION
During the annual assessment and evaluation of vehicles, the Public Works Fleet Division has identified a minimum of 12 Police patrol vehicles either at or approaching the 100,000 -mile mark, placing them past their optimal replacement cycle. Since these vehicles are considered mission-critical and crucial for public safety, it is a best practice to consistently replace them to ensure the operational efficiency of the Police Department. Regular replacement also offers long-term cost savings, as newer models are generally more fuel-efficient and have lower maintenance requirements.

The maintenance and repair costs associated with high -mileage police patrol vehicles in the fleet often surpass the costs of replacement. The longer these vehicles remain in service, the greater the risk of them becoming unreliable, potentially compromising public safety. Approving this action would enable the Police Department to sustain their duties safely and efficiently while mitigating the impact on the Public Works Fleet Division in terms of continuous maintenance and costly repairs.

ALTERNATIVES
The City Council may choose not to approve this item and direct staff with a desired alternative.

CEQA REVIEW
Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that invo lve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters, it has been determined that the action does not constitute a “project” under CEQA.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Requisition for Enterprise for the Lease of these three (3) vehicles and aftermarket purchase

2. Copy of the City Council Approved CIP FY23-24

Fax #:

Annual Purchase Order FY 2023/24
If yes, please attach proof that the vendor is in good standing and free of suspension and debarment on SAM.gov.

Telephone
Email
Internet
Other (Please provide explanation):

Name of employee who obtained / received quotes:
($10,001.00 - $24,999.99 Requires CEO Approval)
(Over $24,999.99 Requires City Council Approval)
Are you using federal funds for this purchase?Yes No X
Revised 8-15-2023
CEO Approval:

Division Head Approval:
future leasesin the coming years.
96,000.00
Patrol Division. Vehicles are vital piecesof equipment necessary for patrol officers to perform 402.50.591.58140.15727 their jobs safely. Current vehicles have exceeded their recommended life cycle and deemed *All new aftermarket equipment will be purchased with the leasing of the new vehicles 0.00 Purchase requisition for the addition of three (3) Dodge Chargers for the Police Department's Total:96,000.00
** City Council approved funding for the lease of these vehicle in the CIP budget FY23-24 Shipping:

0.00 36,000.00
402.50.591.58110.59003 60,000.00
unsafe. The displaced vehicles will be auctioned, with proceeds of the sale to be applied to

CITY OF BALDWIN PARK

PURCHASE REQUISITION
Date:

Requisition #:

P.O. #:Enterprise FM TrustVendor:11.16.2023
Date Required: Order Date:

Vendor #:

Account No.Catalog/Item No./Description
Phone #:

P.O. Box 800089
Kansas City, MO 64180
Address:

Total AmountUnit PriceItemQty Unit
Tax:

Subtotal:

Department Head Approval:

Anthony Vazquez
Contact Person or Email:Method:

Purchases of $5,000 or more require three quotes. Please provide the information requested below. Justification required for Sole Source.

Phone # or Web Address:

Please provide justification for purchase below:

City Council approved the Leasing Program on May 16, 2018. City participate in The Interlocal Purchase System (TIPS). The City will continue to evaluate which vehicles are in dire need for replacement and prioritize replacement based on Department needs.

Citywide Vehicle Leasing Program - Three (3) year Contract with three (1 year) options ENTERPRISE - Contract Vendor
Quotes:Vendors:

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Fund Description
FY24-25
Proposed CIP
FY25-26
Proposed CIP
FY26-27
Proposed CIP
FY27-28
Proposed CIP
CIP22-001 Microsoft 365 and Exchange Migration EA License275ARPA - American Rescue Plan Act (Broadband:

Other Projects) 275-10-764-58105-51001Software Purchase / Conversion 51,000.00
CIP22-002 Citwide Phone system upgrade / 275ARPA - American Rescue Plan Act (Broadband:

Other Projects) 275-10-764-58110-51002Equipment Purchase 35,866.82 275ARPA - American Rescue Plan Act (Broadband:

Other Projects) 275-10-764-58100-51005Contract Services 132,064.83 275ARPA - American Rescue Plan Act (Broadband:

Other Projects) 275-10-764-58105-51005Software Purchase / Conversion 14,000.00
Total 146,064.83
CIP22-006 Website Upgrades 275ARPA - American Rescue Plan Act (Broadband:

Other Projects) 275-10-764-58100-51006Contract Services 250,000.00 CIP22-007 Cyber Security System and Software subscription 275ARPA - American Rescue Plan Act (Broadband:

Other Projects) 275-10-764-58105-51007Software Purchase / Conversion 50,040.00
CIP23-001 Agenda Management Software-PrimeGov
(Approved by Council 4-6-22) 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-10-765-58105-51008Software Purchase /
Conversion 84,759.45
CIP24-002-51009
IT Upgrades for Recreation Facilities (Dell PowerStor SSD, Meraki WiFi Access Points, IT Workstations and laptops, UPS and Netgear ObiGuest WiFi)
275ARPA - American Rescue Plan Act
(Broadband "Last Mile" Projects) 275-10-763-58110-51009Equipment Purchase 85,000.00 Administration Totals 702,731.10 -$ -$ -$ -$ Community Development:
402Fleet Services- Building 402-40-450-58110-59000Equipment Purchase 14,000.00 402Fleet Services- Code 402-40-460-58110-59000Equipment Purchase 7,000.00 402Fleet Services- Housing 402-40-410-58110-59000Equipment Purchase 7,000.00 Total 28,000.00
CIP24-054-59001 Document Digitization of paper files for Planning, Building, Housing, and Community Enhancement 235General Plan Fee 235-40-470-58100-59001Contract Services 150,000.00 234Park Funds (Quimby Fees) 234-40-470-58100-54002Contract Services 50,000.00 235General Plan Fee 235-40-470-58100-54002Contract Services 50,000.00 Total 100,000.00
Community Development Totals 278,000.00 -$ -$ -$ -$ Finance:

CIP22-042 OpenGov Budgeting & Planning + Reporting & Transparancy Suite Software 275ARPA - American Rescue Plan Act (Revenue
Replacement) 275-20-765-58105-52000Software Purchase /
Conversion 84,686.00
Administration:

CIP22-005 Upgrade Internet Bandwith
City of Baldwin ParkAdopted Capital Improvement Projects (CIP) Funding Schedule by DepartmentFiscal Year 2023-24 CIP to Fiscal Year 2027-28 CIP # /
Dept Project / Item Description
Funding Sources
General Ledger
Expenditure Account
Future Funding Schedule (Proposed)
Account Name
FY23-24
Adopted CIP
Totals
CIP24-053-59000 Buy-Out End of Lease Vehicles - 2 Building, 1 Code, and 1 Housing CIP24-055-54002 Tree Master Plan

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CIP20-170 Replace 25 Mobile Data Computers (MDC) 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58110-13021Equipment Purchase 78,713.86 206State Asset Forfeiture 206-30-340-58110-13026Equipment Purchase 49,000.00 275ARPA - American Rescue Plan Act (Revenue
Replacement) 275-30-765-58110-13026Equipment Purchase 13,305.62 Total 62,305.62
CIP21-200 Spillman RIPA & NIBRS Compliant Software 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58105-53000Software Purchase /
Conversion 45,000.00
CIP22-008 Lease vehicles - Patrol, detective and admin 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58140-53001Lease Expense 178,236.82 CIP22-009 Upgrades to the Emergency Operations Center (EOC)275 ARPA - American Rescue Plan Act
(Capital Investments or Physical Plant Changes to
Public Facilities that respond to the COVID-19
public health emergency)
275-30-706-58110-53002Equipment Purchase100,000.00
CIP22-010 Replace PD telephone and radio audio recorder 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58110-53003Equipment Purchase 42,000.00 CIP22-012 PD Mobile Command upgrades 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-30-765-58110-53005Equipment Purchase120,000.00 CIP21-186 Body and Vehicle Cameras inlcuding Lease of Automated License Plate Readers

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CIP20-20 CNG Station 244Proposition A 244-50-520-58100-15507Contract Services 8,031.56 245Proposition C 245-50-520-58100-15716Contract Services 2,567.00 270Grants Fund (HPLUL) Federal 270-50-520-58100-15716Contract Services 265,870.00 270Grants Fund (STPL) Federal 270-50-520-58100-15716Contract Services 699,999.75 Total 968,436.75
255Measure M Bond Proceeds 255-50-520-58100-15550Contract Services 323,531.50 270Grants Fund (1st Mile Last Mile) Local270-50-520-58100-15550Contract Services 60,633.00 Total 384,164.50
CIP20-41 San Gabriel River Bikeway Trail - Pathway along Walnut Creek Wash245Proposition C 245-50-520-58100-15538Contract Services 215,288.70 245Proposition C 245-50-520-58100-15093Contract Services 349,351.80 256SB1 Road Repair & Accountability 256-50-520-58100-15093Contract Services 250,000.00 270Grants Fund (ATP Cycle 3) State 270-50-520-58100-15093Contract Services 677,000.00 270Grants Fund (RMC Prop 68) State 270-50-520-58100-15093Contract Services 993,790.00 Total 2,270,141.80
234Park Fees (Quimby Act) 234-50-520-58100-15095Contract Services - 20,000 251Street Lighting and Landscape 251-50-520-58100-15095Contract Services - 18,488 234Park Fees (Quimby Act) 234-50-520-58100-15104Contract Services 112,500.00 270Grants Fund (Prop 68) State 270-50-520-58100-15104Contract Services 2,182,439.61 Total 2,294,939.61
255Measure M Bond Proceeds 255-50-520-58100-15105Contract Services 531,210.00 258Measure W 258-50-520-58100-15105Contract Services 376,560.71 Total 907,770.71
251Street Lighting and Landscape 251-50-520-58100-15564Contract Services 83,557.80 254Measure R Local Return 254-50-520-58100-15564Contract Services 150,000.00 256SB1 Road Repair & Accountability 256-50-520-58100-15564Contract Services 325,000.00 270Grants Fund (STPL) Federal 270-50-520-58100-15564Contract Services 305,000.00 Total 863,557.80
234Park Fees (Quimby Fees) 234-50-520-58100-55001Contract Services 6,570.00 258Measure W 258-50-520-58100-55001Contract Services 8,971,895.76 270Grants Fund (Prop 68) State 270-50-520-58100-55001Contract Services 2,927,250.00 Total 11,905,715.76
CIP20-129 San Gabriel River Bikeway Phase II - Greening CIP20-131
(Postponed)
Median Landscaping Remove Turf and add Drought Resistant Plants and Trees - Phase II
CIP24-057-53010 Storage Containers for Homeless Property & Illegal Cannibis Seizures CIP20-31 Maine / Pacific - Traffic Signal and Rail Crossing Safety Improvements at Pacific Ave and Bogart St
CIP20-35 Metrolink Quiet Zones - Design and Construction matching funds CIP21-191 Traffic Signal at Olive and Maine Avenue
CIP20-182 Big Dalton Wash Greenway
CIP21-190 Drainage Improvements at Foster Avenue Pedestrian Rail Crossing CIP21-198 Barnes Park Regional Project

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Fund Description
FY24-25
Proposed CIP
FY25-26
Proposed CIP
FY26-27
Proposed CIP
FY27-28
Proposed CIP
CIP # /
Dept Project / Item Description
Funding Sources
General Ledger
Expenditure Account
Future Funding Schedule (Proposed)
Account Name
FY23-24
Adopted CIP
Totals
245Proposition C 245-50-520-58100-55002Contract Services 55,942.19 251Street Lighting and Landscape 251-50-520-58100-55002Contract Services 63,708.85 256SB1 Road Repair & Accountability 256-50-520-58100-55002Contract Services 181,514.00 270Grants Fund (HSIP) Federal 270-50-520-58100-55002Contract Services 258,440.00 Total 559,605.04
241Surface Transportation Program 241-50-520-58100-55006Contract Services 650,000.00 256SB1 Road Repair & Accountability 256-50-520-58100-55006Contract Services 300,000.00 270Grants Fund (Surface Transportation) Federal270-50-520-58100-55006Contract Services 143,000.00 Total 1,093,000.00
220CDBG 220-50-520-58100-55007Contract Services 160,000.00 254Measure R Local Return 254-50-520-58100-55007Contract Services 100,000.00 Total 260,000.00
234Park Fees (Quimby Fees) 234-50-520-58100-55008Contract Services 150,000.00 270Grants Fund (CNRA) State 270-50-520-58100-55008Contract Services 298,205.55 270Grants Fund (Prop 68) State 270-50-520-58100-55008Contract Services 3,285,000.00 Total 3,733,205.55
234Park Fees (Quimby Fees) 234-50-520-58100-55004Contract Services 100,000.00 258Measure W 258-50-520-58100-55004Contract Services 250,000.00 270Grants Fund (HUD CPF) Federal 270-50-520-58100-55004Contract Services 2,222,000.00 Total 2,572,000.00
255Measure M Bond Proceeds 255-50-520-58100-55015Contract Services - 100,000 270Grants Fund 270-50-520-58100-55015Contract Services - 2,300,000 CIP22-028 Public Works Maintenance Yard Upgrades including records retention and archiving facility (study & project) 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-50-765-58100-55016Contract Services 2,383,287.41 CIP22-037 Storm and Sewer Assessment - Master Plan (Additional project requested by Council 9-1-21) 275ARPA - American Rescue Plan Act (Clean Water: Other Sewer Infrastructure)275-50-752-58100-55017Contract Services 80,000.00 CIP22-038 City Hall Improvements including Council Chambers (Additional project requested by Council 9-1-21) 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-50-765-58100-55018Contract Services 2,402,656.35 245Proposition C 245-50-520-58100-55019Contract Services 50,000.00 254Measure R Local Return 254-50-520-58100-55019Contract Services 50,000.00 Total 100,000.00
CIP22-040 Calino Ave Sewer & Storm Drain Improvements 275ARPA - American Rescue Plan Act (Clean Water: Other Sewer Infrastructure)275-50-752-58100-55021Contract Services 590,595.68 200Future Development 200-50-520-58100-55022Contract Services 1,440,000.00 234Park Fees (Quimby Fees) 234-50-520-58100-55022Contract Services 996,000.00 256SB1 Road Repair & Accountability 256-50-520-58100-55022Contract Services 1,076,597.44 258Measure W 258-50-520-58100-55022Contract Services 718,923.59 270Grants Fund State 270-50-520-58100-55022Contract Services 3,119,773.64 275ARPA - American Rescue Plan Act
(Revenue Replacement) 275-50-765-58100-55022Contract Services 1,200,000.00 Total 8,551,294.67
CIP22-014 Traffic Signal / Hawk-System installation at Garvey/Vineland/ I-10 FWY on/off Ramp
CIP22-015 Citywide Sidewalk and Curb & Gutter Concrete Improvements CIP21-199 Traffic Signal Modification Merced / Vineland CIP22-027
(Postponed) Francisquito Railroad Crossing Safety Upgrades CIP22-039 High Visibility Traffic Calming Devices - RRFB Traffic (Additional project requested by Council 9-1-21)
CIP22-016 Big Dalton Pocket Park at Francisquito Ave
CIP22-026 Roadside Park Improvements Near I-10 FWY
CIP22-044 Zocalo/Civic Center Park Plaza Project

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Fund Description
FY24-25
Proposed CIP
FY25-26
Proposed CIP
FY26-27
Proposed CIP
FY27-28
Proposed CIP
CIP # /
Dept Project / Item Description
Funding Sources
General Ledger
Expenditure Account
Future Funding Schedule (Proposed)
Account Name
FY23-24
Adopted CIP
Totals
CIP23-004 High Efficiency Toilet & Shower Head Replacement Program275ARPA - American Rescue Plan Act (Clean Water: Water Conservation) 275-50-755-58100-55026Contract Services 600,000.00 CIP23-005 Slow Streets Demonstration 270Grants Fund (SGVCOG Grant) 270-50-520-58100-55024Contract Services 45,000.00 241Surface Transportation Program 241-50-520-58100-55025Contract Services 339,000.00 270Grants Fund (STPL) Federal 270-50-520-58100-55025Contract Services 305,000.00 Total 644,000.00
CIP24-003-55028 Pavement Management System Update 245Proposition C 245-50-520-58100-55028Contract Services 65,000.00 254Measure R Local Return 254-50-590-58110-55029Equipment Purchase100,000.00 255Measure M 255-50-590-58110-55029Equipment Purchase100,000.00 Total 200,000.00
254Measure R Local Return 254-50-520-58100-55030Contract Services 200,000.00 256SB1 Road Repair & Accountability 256-50-520-58100-55030Contract Services 500,000.00 270Grants Fund (Metro Express Lanes) Local270-50-520-58100-55030Contract Services 2,247,021.00 Total 2,947,021.00
245Proposition C 245-50-520-58100-55902Contract Services 100,000.00 255Measure M 255-50-520-58100-55902Contract Services 100,000.00 256SB1 Road Repair & Accountability 256-50-520-58100-55902Contract Services 650,000.00 Total 850,000.00
255Measure M 255-50-590-58110-55031Equipment Purchase100,000.00 254Measure R Local Return 254-50-590-58110-55031Equipment Purchase200,000.00 Total 300,000.00
251Street Light & Landscaping 251-50-520-58100-55032Contract Services 125,000.00 254Measure R Local Return 254-50-520-58100-55032Contract Services 100,000.00 Total 225,000.00
245Proposition C 245-50-520-58100-55033Contract Services 200,000.00 254Measure R Local Return 254-50-520-58100-55033Contract Services 200,000.00 270Grant Funds Federal Appropriations270-50-520-58100-55033Contract Services 1,050,000.00 Total 1,450,000.00
CIP24-014-55034 Traffic Signal Installation at Root St & Puente Ave Intersection 245Proposition C 245-50-520-58100-55034Contract Services 108,000.00 1,242,000 245Proposition C 245-50-520-58100-55035Contract Services 150,000.00 254Measure R Local Return 254-50-520-58100-55035Contract Services 200,000.00 255Measure M 255-50-520-58100-55035Contract Services 200,000.00 Total 550,000.00
CIP24-017-55036 Upgrade Citywide Speed Feedback Signs 255Measure M 255-50-520-58110-55036Equipment Purchase 50,000.00 100,000 251Street Lighting and Landscape 251-50-520-58100-55037Contract Services 25,000.00 254Measure R Local Return 254-50-520-58100-55037Contract Services 75,000.00 Total 100,000.00
254Measure R Local Return 254-50-520-58100-55038Contract Services 20,000.00 255Measure M 255-50-520-58100-55038Contract Services 20,000.00 CIP23-006 Traffic Signal at Olive & Phelan
CIP24-025-55029 Backhoe (Replacement)
CIP24-026-55031 Boom Truck Replacement
CIP24-006-55032 Maine Avenue Lighting Streetscape
CIP24-010-55030 Los Angeles Rehabilitation Project
CIP24-005-55902 Residential and Major Street Rehab at Various Locations CIP24-018-55037 School Parkway Landscaping Project
CIP24-019-55038 Holiday Lighting Citywide
CIP24-011-55033 Baldwin Park Transit Station
CIP24-016-55035 Parking Lots Rehabilitation Project

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CIP20-82 Replace Roof at Community Center 4 ply hot mop application (w/complete removal) 275ARPA - American Rescue Plan Act (Revenue Replacement) 275-60-765-58100-16209Contract Services 1,000,000.00 CIP24-022-15727 Additional PW Trucks to Leasing Program 2 Trucks CIP24-047-15727/59003 New Utility Truck for Parks and Recreations CIP24-021-55039 ATV Vehicles for Police and Public Works FUTURE Citywide Traffic Signal Battery Back-up Systems (BBS) Phase 2 CIP24-052-55044 Purchase Grafitti Truck
FUTURE Storm Drain Improvements and capture improvements at various locations
CIP24-023-55040 Fleet Asset Management Program
CIP24-024-55041 Center/Olive Transfer Site Security Upgrades

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STAFF REPORT
ITEM NO. 20

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, City Manager
Shirley Quinones, Chief Deputy City Clerk
DATE: December 6, 2023
SUBJECT: Reorganization of the City Council – Selection of Mayor Pro Tempore for the 2024 Calendar Year

SUMMARY
The purpose of this report is to complete the reorganization of the City Council with the selection of a new Mayor Pro Tempore for the ensuing one-year term.

RECOMMENDATION
It is recommended that the City Council complete the reorganization of the City Council and follow procedures as suggested for the selection of Mayor Pro Tempore as follows:

1. The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember may nominate and no second to the nomination is required; and

2. After receiving nominations, the City Clerk closes the nominations; and

3. The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is more than one nomination, a roll call vote is conducted in the order in which nominations are received until a Mayor Pro Tempore is elected by majority vote.

FISCAL IMPACT
There is no fiscal impact associated with this item.

BACKGROUND
Every calendar year at the first regular meeting conducted in the month of December, the City Council annually reorganizes the City Council selection of one of its members as Mayor Pro Tempore.

Incumbent Councilmembers who have served Mayor Pro Tempore most recently:

Councilmember Garcia – 2023
Councilmember Damain – 2022
Councilmember Avila – 2021

Councilmember Ayala has not yet served as Mayor Pro Tempore.

ALTERNATIVES
None

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Mayor Pro Tempore Roster

CITY OF BALDWIN PARK
ROSTER OF MAYORS AND MAYOR PRO TEM’S

MAYOR APPOINTED MAYOR PRO TEM APPOINTED
Henry J. Littlejohn January 25, 1956 Lynn H. Cole January 1956 Hub H. Bloxham April 17, 1956 to
March 4, 1957
Henry J. Littlejohn April 1956
Henry J. Littlejohn June 3, 1957 Lynn H. Cole June 1957 Lynn H. Cole April 15, 1958 Henry J. Littlejohn April 1958 Lynn H. Cole April 1959 Henry J. Littlejohn April 1959
Lynn H. Cole April 19, 1960 Letcher Bishop April 1960
Letcher Bishop June 19, 1961 Henry J. Littlejohn April 1961 Letcher Bishop April 10, 1962 Donald V. Holmes April 1962 Hub H. Bloxham April 17, 1963 Donald V. Holmes April 1963 Charles E. Morehead April 21, 1964 Adelina Gregory April 1964 Ivory D. Crites April 20, 1965 Adelina Gregory April 1965 Joseph McCaron April 19, 1966 Charles E. Morehead April 1966 Charles E. Morehead April 5, 1967 Ivory D. Crites April 1967 Joseph McCaron April 17, 1968 Charles E. Morehead April 1968 Joseph McCaron April 16, 1969 Charles E. Morehead April 1969 Joseph McCaron April 14, 1970 Adelina Gregory April 1970 Adelina Gregory April 7, 1971 Russell E. Blewett April 1971 Russell E. Blewett April 18, 1972 Leo W. King April 1972 Leo W. King April 17, 1973 Virgil V. Hamilton April 1973 Virgil V. Hamilton March 12, 1974 Adelina Gregory March 1974 Virgil V. Hamilton March 5, 1975 Joseph McCaron March 1975 Emmit R. Waldo
(Recalled 11/22/77)
March 9, 1976 Jerry R. Kitchel
(Recalled 11/22/77)
March 1976
Russell E. Blewett December 2, 1977 Virgil V. Hamilton December 1977 Russell E. Blewett
(Resigned 10/18/78)
March 14, 1978 Jack B. White March 1978
Jack B. White November 1, 1978 Robert H. McNeill November 1978 Jack B. White March 7, 1979 Felipe Aguilar, Jr. March 1979

THE MAYOR BECAME A “DIRECTLY ELECTED BY THE PEOPLE” OFFICE IN 1980

MAYOR ELECTED MAYOR PRO TEM APPOINTED
Jack B. White April 8, 1980 Robert H. McNeill
Leo W. King
April 1980
April 1981
Jack B. White April 13, 1982 Bobbie W. Izell
Robert H. McNeill
April 1982
April 1983
Roster of Mayors and Mayor Pro Tems

Page 2 ends

MAYOR ELECTED MAYOR PRO TEM APPOINTED
Jack B. White April 10, 1984 Leo W. King April 1984
** April 1986 Election Cancelled due to insufficient candidate filing - only incumbents filed ** Jack B. White
(Recalled 3/31/87)
Richard Gibson
Richard Gibson
April 1986
April 1987
Leo W. King July 21, 1987 Bobbie W. Izell August 1987
Leo W. King
(Resigned 12/2/89)
April 19, 1988 Julia S. McNeill
Bette L. Lowes
April 1988
April 1989
Bette L. Lowes April 17, 1990 Julia S. McNeill
Juliia S. McNeill
April 1990
April 1991
Fidel A. Vargas April 21, 1992 Martin Gallegos
Martin Gallegos
April 1992
April 1993
Fidel A. Vargas April 14, 1994 Raul Martinez
Raul Martinez
Teri Muse
April 1994
April 1995
April 1996
Bette Lowes March 4, 1997 Teri Muse
Manuel Lozano
March 1997
March 1998
Manuel Lozano March 2, 1999 Wm. “Bill” Van Cleave
Ricardo Pacheco
March 1999
March 2000
Manuel Lozano March 6, 2001 Linda Gair
Marlen Garcia
March 2001
March 2002
Manuel Lozano March 4, 2003 Wm. “Bill” Van Cleave
Ricardo Pacheco
March 2003
*March 2004 to
December 2005
*Term extended due to change
in election date from March to
November of Odd years
Manuel Lozano November 8, 2005 David J. Olivas
Marlen Garcia
December 21, 2005
December 6, 2006
Manuel Lozano November 6, 2007

Anthony J. Bejarano
Monica Garcia
December 5, 2007
December 17, 2008
Manuel Lozano November 3, 2009 Ricardo Pacheco
Marlen Garcia
December 16, 2009
December 1, 2010
Manuel Lozano November 8, 2011 Susan Rubio
Monica Garcia
December 7, 2011
December 5, 2012
Manuel Lozano November 5, 2013 Ricardo Pacheco
Cruz Baca
December 4, 2013
December 3, 2014
Manuel Lozano November 3, 2015
(election moved to
even # of years)
Monica Garcia

December 16, 2015

Manuel Lozano November 8, 2016 Susan Rubio
Ricardo Pacheco
December 7, 2016
December 6, 2017
Manuel Lozano November 6, 2018 Monica Garcia
Paul C. Hernandez
December 5, 2018
February 19, 2020
Emmanuel J. Estrada November 3, 2020 Alejandra Avila
Daniel Damian
December 2, 2020
December 15, 2021

Emmanuel J. Estrada November 8, 2022 Monica Garcia December 21, 2022

STAFF REPORT
ITEM NO. 21

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, City Manager
Shirley Quinones, Chief Deputy City Clerk
DATE: December 6, 2023
SUBJECT: Review of Commission Applications and Consideration of Appointments to Fill the Scheduled Vacancies for the Recreation and Community Services Commission.

SUMMARY
This report requests that the City Council review applicants and appoint the remaining commissioners to the Recreation and Community Services Commission.

RECOMMENDATION
It is recommended that the City Council review all commission applications for the Recreation and Community Services Commission and make respective appointments.

FISCAL IMPACT
There is no fiscal impact with this action.

BACKGROUND
A Public Notice of Commissioners was posted in accordance with Government Code Sections 54972 and Baldwin Park Municipal Code Chapter 32.

All Commission applications included residency verification (via review of a driver’s license and a current utility bill). Said documentation is on file in the City Clerk's Office under advisement.

DISCUSSION
During the City Council Meeting of July 19, 2023, the City Council appointed Anita Diaz, Roman Rodriguez and Cecelia Bernal to the Recreation and Community Services Commission.

However, there still remained 5 vacancies on the commission, therefore the City Council directed staff to keep the Notice of Commissioner open for the remain vacancies in the Recreation and Community Services and Housing Commission. While the remaining Re creation and Community Services is composed of eight (8) members, five (5) are voting members. Currently there are only three (3) voting members appointed but have not been sworn in.

RECREATION/COMMUNITY SERVICES COMMISSION:

Eight (8) Recreation/Community Services Commissions Seats Term: Seats No. 1-5 : July 1, 2023 thru June 30, 2025
Seats No. 6-8: July 1, 2023 thru June 30, 2024

* Office #6 – Baldwin Park High School
* Office #7 – Sierra Vista High School
* Office #8 – North Park High School

Page 2 ends

Current Members:

OFFICE #1- Anita Diaz Voting Member TERM EXPIRES – JUNE 30,2025 OFFICE #2- Mario Flores Voting Member TERM EXPIRES – JUNE 30, 2025 OFFICE #3- Cecelia Bernal Voting Member TERM EXPIRES – JUNE 30, 2025 OFFICE #4 - Vacant Voting Member TERM EXPIRES – JUNE 30, 2025 OFFICE #5 - Vacant Voting Member TERM EXPIRES – JUNE 30, 2025 OFFICE #6 - Vacant Non-Voting Student TERM EXPIRES – JUNE 30, 2024 OFFICE #7 - Vacant Non-Voting Student TERM EXPIRES – JUNE 30, 2024 OFFICE #8 - Vacant Non-Voting Student TERM EXPIRES – JUNE 30, 2024 Applications received from the following (applicants listed alphabetically by first name):

For Office Seats 4 & 5:

1. Edward Gonzalez

2. Juan Rios

3. Maria Cisneros-Gonzalez

4. Maria Davalos

5. Moses Nunez

6. Norma Olmos
For Office Seats 6 & 7 (High School Students)

1. Itzel Guadalupe Herrera (Sierra Vista High School)

2. Jason Barrios Smith (Baldwin Park High School)

3. Lesly Martinez (Baldwin Park High School)

4. Melina Barrios (Sierra Vista High School)

5. Lindsey A. Castro (North Park High School)

ALTERNATIVES
The City Council could make appointments at its next regularly scheduled City Council Meeting and designate the current incumbents to continue serving in their current capacity until said appointments are made, as prescribed by the Baldwin Park Municipal Code Section 32.03(B).

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Commission Applications

For Office Use Only
Appointment
Date:_________________________________________________________________________________ Re-Appointment
Date:________________________________________________________________________________________ Comments:_______________________________________________________________________________________________ __ cc: [ ] Personnel Department [ ] Recreation Director [ ] Recreation Secretary

LETTER OF RECOMMENDATION
Student’s Name: Melina Barrios
Name of School: Sierra Vista High school
Graduating Class of 2024
Home Address:

Home Phone:

Note to Principal: Please provide a written letter of recommendation for the above named student.

STAFF REPORT
ITEM NO. ____22____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, City Manager
PREPARED BY: Karina Rueda, Human Resources Manager
DATE: December 6, 2023
SUBJECT: Approval of an Exception to the 180 -Day California Employees’ Retirement System (CalPERS) Wait Period for a Retired Annuitant Under Government Code Sections 7522.56 and 21224 and Authorization to Execute an Employment
Agreement with Mark Hsu to fill a Crit ical Need in the Information Systems Division of the Administration
Department

SUMMARY
The Public Employees’ Pension Reform Act (PEPRA), which took effect in January 2013, made substantial changes to retirement law in California including California Government Code section 7522.56 and 21224 which requires a 180-day break in service before a retired annuitant can return to work as extra help. The law allows for an exception to the 180-day rule for a critical need or for work that requires specialized skills. The appointments are of a limited duration. The City of Baldwin Park’s Information Systems Division has a need for extra help due to the upcoming retirement of the Information Technology Manager.

Mark Hsu, Information Technology Manager, has submitted notice of retirement to be effective December 30, 2023, after 26+ years of service, resulting in a loss to the City of institutional and operational knowledge. The City may provide an arrangement whe re Mr. Hsu can continue to work for a limited duration, with a 960 hour limitation per fiscal year. This additional time will minimize disruption, allow for the appropriate transition of critical projects, such as, server administration, firewall and rout er configurations, WIFI security upgrade, and financial system support, as well as assist with the proper selection and transition of his replacement.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve and adopt Resolution No. 2023-038 approving an exemption to the 180-day CalPERS waiting period for a retired annuitant, in accordance with Government Code Sections 7522.56 and 21224.

2. Authorize the Chief Executive Officer and Human Resources/Risk Manager to reinstate Mark Hsu as a retired annuitant prior to the 180-day wait period and provide authorization to execute an Employment Agreement with Mark Hsu at a rate of $62.4299 per hour through December 31, 2024, and may end sooner, to fill a critical need in the Information Systems Division.

FISCAL IMPACT
Funding will be paid from the salary cost savings associated with the currently vacant Information Technology Manager position. This will result in a savings to the General Fund as this appointment will receive no benefits other than an hourly salary within the current range for the vacant position.

Page 2 ends

BACKGROUND
Section 7522.56 and 21224 of the California Government Code states that a retiree can only be retired by an agency for a maximum of 960 hours per fiscal year. The law also states that if an agency wishes to reemploy such individual sooner than 180 days af ter retirement, the governing board must certify that the nature of the appointment is necessary to fill a critical need. Although it is likely that Mr. Hsu will complete his temporary assignment within the next six to eight months, or sooner, there is s ome flexibility in making the agreement effective through December 30, 2024. Under CalPERS restrictions, the agreement can be terminated earlier.

In order to be compliant with California Law and the 2013 Pension Reform Act, it is normally necessary for the City Council to certify there is an urgent need to waive the 180 -day waiting period as well as take an action affirming the execution of such emp loyment arrangements. Additionally, compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties. The minimum monthly salary for the Information Technology Manager starts at $8,074.94 or $46.5862 hourly and the maximum monthly salary is $10,821.19 or $62.4299 hourly, as approved by the City’s Comprehensive Salary Resolution. Furthermore, per CalPERS guidelines, the retiree must certify that he has not or will not receive a Golden Handshake or any other retirement -related incentive. The attached resolution and agreement satisfy those requirements.

ALTERNATIVES
No alternatives being recommended.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Resolution No. 2023-038

2. Employment Agreement

RESOLUTION NO. 2023-038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING EXCEPTION TO THE 180 -DAY

WAITING PERIOD TO HIRE A CALPERS RETIRED ANNUITANT IN
ACCORDANCE WITH GOVERNMENT CODE SECTIONS 7522.56
AND 21224 AND AUTHORIZING AN EMPLOYMENT AGREEMENT

BETWEEN THE CITY OF BALDWIN PARK AND MARK HSU TO

PROVIDE TEMPORARY EXTRA HELP AS A RETIRED ANNUITANT

FOR A LIMITED DURATION

WHEREAS, in compliance with Government (Gov.) Code section 7522.56 of the Public Employees’ Retirement Law, the City Council must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since their retirement date; and

WHEREAS, Mark Hsu, will retire from the City of Baldwin Park in the position of Information Technology Manager, effective December 30, 2023; and

WHEREAS, Gov. Code section 7522.56 requires that post -retirement employment commence no earlier than 180 days after the retirement date, which is June 28, 2024 without this certification resolution; and

WHEREAS, Gov. Code section 7522.56 provides that this exception to the 180- day wait period shall not apply if the retiree accepts any retirement -related incentive; and

WHEREAS, the City Council, the City of Baldwin Park, and Mark Hsu certify that Mark Hsu has not and will not receive a Golden Handshake or any other retirement- related incentive; and

WHEREAS, the City Council hereby appoints Mark Hsu as an extra help retired annuitant to perform the duties of the Information Technology Manager for the City of Baldwin Park under Gov. Code section 21224, effective December 31, 2023; and

WHEREAS, the entire employment agreement, contract or appointment document between Mark Hsu and the City of Baldwin Park has been reviewed by this body and is attached herein; and

WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and

WHEREAS, the employment shall be limited to 960 hours per fiscal year for all Resolution 2023-038

Page 2 of 3 ends

CalPERS employers; and

WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and

WHEREAS, the maximum base salary for this position is $10,821.19 and the hourly equivalent is $62.4299, and the minimum base salary for this position is $8,074.94 and the hourly equivalent is $46.5869; and
WHEREAS, the hourly rate paid to Mark Hsu will be $62.4299; and WHEREAS, Mark Hsu has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. the City Council hereby certifies the nature of the appointment of Mark Hsu as described herein and detailed in the attached employment agreement/contract/appointment document and that this appointment is necessary to fill the critically needed position of Information Technology Manager for the City of Baldwin Park by December 31, 2023 due to the specialized skills required of said position.

Resolution 2023-038

Page 3 of 3 ends

PASSED, APPROVED AND ADOPTED this 6th day of December 2023.

__________________________________
Emmanuel J. Estrada
Mayor

ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK

I, Christopher Saenz , City Clerk of the City of Baldwin Park hereby certify that the foregoing Resolution No. 2023-038 was duly adopted by the City Council of the City of Baldwin Park at a regular scheduled meeting held on the 6th day of December, 2023, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

___________________
Christopher Saenz
City Clerk

EMPLOYMENT AGREEMENT
This employment agreement is effective as of December 31, 2023, between the City of Baldwin Park (“Employer”) and Mark Hsu (“Retired Annuitant”).

1. The Re tired Annuitant served as an Information Technology Manager for Employer. Employer desires to ensure continued services of Retired Annuitant as the Information Technology Manager in order to retain his experience, abilities and knowledge until such time as a suitable replacement can be found and trained and is therefore agreeing to continue engaging his services as Information Technology Manager under the terms and conditions set forth below.

2. Retired Annuitant desires to resume employment with Employer and is willing to do so under the terms and conditions set forth below.

a. THEREFORE, in consideration of the above recitals, and of mutual promises and conditions in this AGREEMENT, it is agreed as follows:

3. TERMS OF EMPLOYMENT. Subject to earlier termination as provided for in this AGREEMENT, Retir ed Annuitant shall be employed for a term beginning December 31, 2023 and ending no later than December 31, 2024.

4. DUTIES AND AUTHORITY. Employer shall employ Retired Annuitant as the Information Technology Manager. Retired Annuitants shall be vested with full power and authority to direct and conduct all the business of the City of Baldwin Park as is provided for by the Baldwin Park Municipal Code and other applicable statutory provisions. Duties and assignments while in this capacity shall generally include administrative oversight of the Information Systems Division; and perform other related duties as required.

5. REASONABLE TIME AND EFFORT. During his employment, Retired Annuitant shall devote such time, interest, and effort to the performance of his AGREEMENT as necessary. In no event shall Retired Annuitant work more than 960 hours within any Fiscal Year during the term of this Agreement.

6. WAGES. During the term of this AGREEMENT, Employer agrees to pay Retired Annuitant the hourly rate of $62.4299, payable in bi-weekly installments subject to all applicable withholding and deductions.

7. ADDITIONAL BENEFITS. Except as provided for above, or as required by State and Federal law, during the employment term, Retired Annuitant shall not be entitled to receive other benefits of employment generally available to Employer’s other employees.

8. TERMINATION OF AGREEMENT. Employer may terminate Retired Annuitant’s employment at any time during the term of this AGREEMENT.

9. INDEMNIFICATION BY EMPLOYER. Employer shall, to the maximum extent permitted by the law, indemnify and hold Retired Annuitant harmless for any acts or decisions made by him in the course and scope of employment. To the same, Employer will pay and advance all expenses, including reasonable attorney’s fees and costs of court approved settlements, actually and necessarily incurred by Employer in connection with the defense of a ny action suit or proceeding and in connection with any appeal, which has been brought against Retired Annuitant by reason of his performance of services as an officer or agent of the Employer.

10. TERMINATION OR RESIGNATION. Retired Annuitant may terminate this AGREEMENT by giving Employer prior written notice of resignation. Unless otherwise agreed to by the parties, termination of employment by resignation shall result in no post-resignation compensation being paid to Retired Annuitant.

11. CONFORMANCE WITH RETIREMENT LAW. This Agreement may only be modified, including extension of term, in writing by Retired Annuitant and Mayor and City Council or their designee provided that changes are in conformance with current California Public Employee’s Retirement law involving post-retirement employment under Section 7522.56.

12. CITY COUNCIL APPROVAL. This AGREEMENT shall be of no force and effect unless or until approved by the City Council of Baldwin Park.

IN WITNESS WHEREOF, the City of Baldwin Park has caused this Agreement to be signed and executed and duly attested by its officers thereunto duly authorized, and Retired Annuitant has signed and executed this Agreement.

CITY OF BALDWIN PARK
_____________________________________
Emmanuel J. Estrada
Mayor
___________________
Date

RETIRED ANNUITANT
____________________________________
Mark Hsu
____________________
Date
ATTEST
_____________________________________
Christopher Saenz, City Clerk
______________________
Date

APPROVED AS TO FORM
_____________________________________
Marco A. Martinez, City Attorney
_______________________
Date
11/30/2023

STAFF REPORT
ITEM NO. SA_1

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: December 6, 2023
SUBJECT: Approval Of The Recognized Obligation Payment Schedule (Rops 24-25) For The Period From July 1, 2024 To June 30, 2025 And Administrative Budget

SUMMARY
With the dissolution of local redevelopment agencies, the current state law requires the City Council acting as the governing body of the Successor Agency (SA) to the Dissolved Community Development Commission of the City of Baldwin Park (“CDC”) with respect to redevelopment agency matters to review and approve an annual Recognized Obligation Payment Schedule (ROPS). After review and approval by the City Council acting as the Successor Agency, the ROPS must be approved by the Oversight Board and submitted to the County Auditor - Controller, the State Department of Finance (DOF), and the State Controller’s Office. The Successor Agency is also required to approve an administrative budget in an amount not to exceed the maximum permitted under the Redevelopment Dissolution Act.

Attached are the ROPS 24 -25 for the period from July 1, 2024 through June 30, 2025 and the Administrative Budget for Fiscal Year 2024-25 for the Successor Agency’s Board approval.

RECOMMENDATION
It is recommended that the City Council, as governing body of the SA:

1. Approve the estimated ROPS 24-25 for the period of July 1, 2024 through June 30, 2025; and,

2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2024-25; and,

3. Adopt Resolution No. SA 2023-003

4. Direct staff to proceed with submitting the final ROPS 24 -25 to the LA County First District Consolidated Oversight Board for approval no later than December 18, 2023 for the Board meeting on January 8, 2024; and,

5. Send the approved ROPS 24 -25 to the County Executive Office, County Auditor Controller, the State Controller, and DOF by February 1, 2024; and,

6. Instruct staff to post the approved ROPS 24 -25 on the City’s website after the LA C ounty First District Consolidated Oversight Board approves the ROPS 24-25.

FISCAL IMPACT
There is no fiscal impact to the General Fund. The SA is requesting to receive an estimated $1,079,945 for the Fiscal Year 2024 -25 enforceable obligations from the Redevelopment Property Tax Trust Fund (RPTTF) distributed by the County of Los Angeles per AB 26. However, these amounts are subject to approval of the California Department of Finance (DOF).

BACKGROUND
Assembly Bill X1 26 (“AB 26”) was drafted with recognition that redevelopment agencies had a variety of debts and obligations that still must be met in order to avoid causing harm to the persons to whom those debts and obligations are owed. Successor agencies are supposed to receive tax revenues from the county auditors in order

Page 2 ends

to ensure those obligations, referred to in AB 26 as “enforceable obligations,” will be met. In order to enable the County of Los Angeles to determine how much tax revenue a successor agency needs to meet its enforceable obligations; AB 26 requires the preparation of a series of schedules of enforceable obligations.

Under AB 26, a ROPS must be prepared and presented to the City Council as the governing body of the successor agency for approval for each six -month period, from January 1 through June 30 and from July 1 through December 31, until all of the Commission’s enforceable obligations have been paid in full. However, pursuant to the recently adopted SB 107, a single annual ROPS must now be submitted for each fiscal year from July 1 through June 30. The approved ROPS is then submitted to the LA County First District Consolidated Oversight Board for approval. Following Oversight Board approval, the ROPS is sent to the Department of Finance and other agencies. On June 27, 2012, AB 1484 was enacted pro viding technical amendments, new rules and new deadlines for the redevelopment dissolution process.

As such, the SA must submit an Oversight Board approved ROPS 24 -25 for the period of July 1, 2024 through June 30, 2025 to the DOF no later than February 1, 2024. If the ROPS is not submitted on time, there will be a civil penalty of $10,000 per day for e very day that the ROPS is not submitted to the DOF. The penalty is to be paid to the County Auditor-Controller for distribution to the taxing entities.

The SA must notify the County Executive Officer, the County Auditor Controller, and DOF, at the same time the SA submits a proposed action to the Oversight Board for approval. Also, all actions taken by the Oversight Board must be adopted by resolution.

ALTERNATIVES
State Law requires the City Council acting as Board Members of the SA to the Dissolved Community Development Commission to approve the ROPS 24 -25 in order for the City to pay for CDC’s obligations and administrative costs. If the ROPS 24-25 are not approved and submitted to the DOF by February 1, 2024 there is civil penalty of $10,000 a day until it is submitted. In addition, the SA would be unable to pay the obligations. This would cause former RDA bonds to go into default.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. ROPS 24-25 for the period from July 1, 2024 to June 30, 2025

2. Successor Agency Administrative Budget FY 2024-25

3. Resolution No. SA 2023-003

Recognized Obligation Payment Schedule (ROPS 24-25) - Summary Filed for the July 1, 2024 through June 30, 2025 Period Successor Agency: Baldwin Park
County: Los Angeles
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
24-25A Total
(July -
December)
24-25B Total
(January -
June)
ROPS 24-25
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ 841,762 $ - $ 841,762 B Bond Proceeds - - -
C Reserve Balance 841,762 - 841,762
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 111,121 $ 968,824 $ 1,079,945 F RPTTF 46,746 904,450 951,196
G Administrative RPTTF 64,375 64,374 128,749
H Current Period Enforceable Obligations (A+E) $ 952,883 $ 968,824 $ 1,921,707 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Baldwin Park
Recognized Obligation Payment Schedule (ROPS 24-25) - ROPS Detail July 1, 2024 through June 30, 2025

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
24-25
Total
ROPS 24-25A (Jul - Dec)
24-25A
Total
ROPS 24-25B (Jan - Jun)
24-25B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
$8,642,707 $1,921,707 $- $841,762 $- $46,746 $64,375 $952,883 $- $- $- $904,450 $64,374 $968,824 40 Administration
Cost
Admin
Costs
07/01/
2018
06/30/2031 City of
Baldwin
Park
Administration
cost for
carrying out
existing
obligations
and winding
down the
former RDA
San
Gabriel
River,
Puente
Merced,
Central
Business
District,
Delta,
Sierra
Vista
128,749 N $128,749 - - - - 64,375 $64,375 - - - - 64,374 $64,374 55 Tax Allocation
Refunding
Bonds, Series
2017
Refunding
Bonds
Issued After
6/27/12
05/16/
2017
09/01/2030 US Bank Refinanced 4
OS bonds
listed on item
4, 5, 6, 7
(1998 Series
San Gabriel
River TAB,
2003 Series
Sales Tax &
Tax Allocation
Refunding
Bonds, 1990
Series A
Revenue
TAB, 2000
Merged
Project
Refunding
Bond)
San
Gabriel
River,
Puente
Merced,
Central
Business
District,
Delta,
Sierra
Vista
4,254,754 N $934,462 - 841,762 - 46,746 - $888,508 - - - 45,954 - $45,954 56 Tax Allocation
Refunding
Bonds, Series
2017
Reserves 05/16/
2017
09/02/2030 US Bank Refinanced 4
OS bonds
listed on item
1, 2, 3, 4
(1998 Series
San Gabriel
River TAB,
2003 Series
Sales Tax &
Tax Allocation
Refunding
Bonds, 1990
San
Gabriel
River,
Puente
Merced,
Central
Business
District,
Delta,
Sierra
Vista
4,254,754 N $854,046 - - - - - $- - - - 854,046 - $854,046

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
24-25
Total
ROPS 24-25A (Jul - Dec)
24-25A
Total
ROPS 24-25B (Jan - Jun)
24-25B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Series A
Revenue
TAB, 2000
Merged
Project
Refunding
Bond)
57 Bond
Arbitrage
Rebate
Services
Fees 01/10/
2018
09/01/2030 Wildan
Financial
Services
Arbitrage
Rebate
Services
San
Gabriel
River,
Puente
Merced,
Central
Business
District,
and
Merged
Project
Area
- N $- - - - - - $- - - - - - $-
58 Bond Fiscal
Trust Fees
Fees 05/16/
2017
09/01/2030 US Bank Annual Fiscal
Agent/Trustee
fees
San
Gabriel
River,
Puente
Merced,
Central
Business
District,
and
Merged
Project
Area
2,200 N $2,200 - - - - - $- - - - 2,200 - $2,200
60 Bond
Disclosure
Fees for FY
2020-21
Professional
Services
01/11/
2019
01/31/2031 Harrell &
Company
Advisors,
LLC
Bond
Disclosure
Fees
2,250 N $2,250 - - - - - $- - - - 2,250 - $2,250
Baldwin Park
Recognized Obligation Payment Schedule (ROPS 24-25) - Report of Cash Balances July 1, 2021 through June 30, 2022
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 21-22 Cash Balances
(07/01/21 - 06/30/22)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin

1 Beginning Available Cash Balance (Actual 07/01/21)
RPTTF amount should exclude "A" period distribution
amount.
1,289,456 1,000,544
2 Revenue/Income (Actual 06/30/22)
RPTTF amount should tie to the ROPS 21-22 total
distribution from the County Auditor-Controller
948,688 - 20 1,387,950
3 Expenditures for ROPS 21-22 Enforceable Obligations
(Actual 06/30/22)
1,371,300 1,000,544 20 569,974
4 Retention of Available Cash Balance (Actual 06/30/22) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
866,844 817,976 Previously reserved $818,156 for 9/23 Debt Service pmt. Due to shortage of $180 from
expenditures & amt. requested, the reserved
amt now is 817,976.
5 ROPS 21-22 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 21-22 PPA
form submitted to the CAC
No entry required
6 Ending Actual Available Cash Balance (06/30/22)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $- $-
Baldwin Park
Recognized Obligation Payment Schedule (ROPS 24-25) - Notes July 1, 2024 through June 30, 2025
Item # Notes/Comments
40 55 $841,762 was reserved from ROPS FY 23-24 for 9/2024 Debt Service payment. 56 Reserve for 9/2025 Debt Service payment.
57 58
60 Admin
Cost
Hourly
Rate
SA
Hours
% of Time
Spent on SA
Successor Agency: Non-Housing
Personnel Cost
City Council (Includes Mayor) 3,887$ N/A N/A 2% City Treasurer $ 627 N/A N/A 2%
City Clerk $ 621 N/A N/A 2%
Chief Deputy City Clerk $ 1,332 $ 64.05 21 1% Chief Executive Officer $ 4,083 $ 196.30 21 1% Director of Community Development $ 5,207 $ 125.18 42 2% Management Analyst $ 2,794 $ 67.16 42 2% Human Resources / Risk Manager $ 2,036 $ 97.88 21 1% Human Resources Technician $ 1,006 $ 48.35 21 1% Director of Finance $ 32,764 $ 157.52 208 10% Accounting Manager $ 3,678 $ 88.42 42 2% Accountant $ 1,343 $ 64.59 21 1%
Accountant $ 6,623 $ 63.68 104 5%
Management Analyst $ 6,935 $ 66.69 104 5% Payroll Specialist $ 3,576 $ 57.31 62 3% Business License Specialist $ 1,164 $ 55.94 21 1% Senior Finance Clerk $ 1,116 $ 53.63 21 1% Senior Finance Clerk $ 941 $ 45.24 21 1% Total Personnel Cost $ 79,733
Operating Administrative Costs
Consulting Services -Harrell & Co Advisors, LL and HdL, Coren & Cone 3,500 Legal Fee 5,000
Audit Fees 8,350
Facility Rental 15,000
Information & Support Services Charges 4,500 Internal Insurance Charges 11,766
Oversight Board (Copies, Printing, & Supplies) 600 Training 300
Total Operating Administrative Costs $ 49,016
Total Successor Agency Administrative Budget for FY 2023-24 $ 128,749 City of Baldwin Park Successor Agency
Administrative Budget for Fiscal Year 2024-25

RESOLUTION NO. SA 2023-003

A RESOLUTION OF THE LOS ANGELES COUNTY FIRST SUPERVISORIAL

DISTRICT CONSOLIDATED OVERSIGHT BOARD APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) 24-25 FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025 FOR THE SUCCESSOR AGENCY OF THE

FORMER REDEVELOPEMENT AGENCY TO THE CITY OF BALDWIN PARK

WHEREAS, pursuant to ABx 1 26, enacted on June 28, 2011, and as subsequently amended by AB 1484, SB 341, and SB 107 ("Dissolution Act"), the Redevelopment Agency to the City of Baldwin Park was dissolved as of February 1, 2012, and the City of Baldwin Park elected to serve as the Successor Agency to the former Redevelopment Agency to the City of Baldwin Park.

WHEREAS, pursuant to Health and Safety Code Section 34179 (q), commencing on and after July 1, 2018, the County of Los Angeles, where more than 40 oversight boards were created by the Dissolution Act, shall have five consolidated oversight boards each encompassing the five supervisorial districts;

WHEREAS, the First Supervisorial District Consolidated Oversight Board ("Oversight Board") has jurisdiction over the Successor Agency of the Former Redevelopment Agency to the City of Baldwin Park.

WHEREAS, the First Supervisorial District Consolidated Oversight Board held a regular/special meeting on January 8, 2024.

WHEREAS, the Oversight Board to the Successor Agency to the dissolved Community Development Commission of the City of Baldwin Park (the "Oversight Board") has been appointed pursuant to the provisions of Health & Safety Code Section 34179; and,

WHEREAS, Section 34177 requires each Successor Agency to prepare a draft Recognized Obligation Payment Schedule (“ROPS”) and section 34180 requires the Oversight Board to approve same, after which it is to be transmitted to the County Administrative Officer, the County Auditor-Controller, the State Controller and the State Department of Finance (“DOF”); and,

WHEREAS, Section 34177(o) provides that each ROPS shall be forward looking to the next one year; and,

WHEREAS, the County will not make any payments of property taxes to the Successor Agency for use in payment of the obligations listed on the ROPS until the ROPS has been approved by the Oversight Board. Any delay in such payment could impair the Successor Agency’s ability to make payments for the enforceable obligations; and,

WHEREAS, on December 6, 2023, the City of Baldwin Park Successor Agency approved the ROPS 24-25 for the period July 1, 2024 through June 30, 2025, and a copy of ROPS 24-25 is attached; and,

WHEREAS, the Successor Agency must submit an Oversight Board approved ROPS for the period of July 1, 2024 through June 30, 2025, to the DOF no later than February 1, 2024; and,

WHEREAS, per AB 1484, all actions taken by the Oversight Board must be adopted by resolution.

NOW THEREFORE, THE LOS ANGELES COUNTY FIRST SUPERVISORIAL

DISTRICT CONSOLIDATED OVERSIGHT BOARD DOES HEREBY RESOLVE AND FIND AS FOLLOWS:

SECTION 1. The ROPS 24-25 for the period of July 1, 2024 through June 30, 2025 attached hereto as Attachment 3 is hereby approved.

SECTION 2. Successor Agency staff are directed to provide a copy of this Resolution along with the approved ROPS to the County Executive Officer, the County Auditor- Controller, the State Controller’s Office, and the State Department of Finance.

PASSED, APPROVED AND ADOPTED this 6
th day of December 2023, by the following
vote:

Ayes:

Noes:

Abstain:

Absent:

_______________________________
Steve Koffroth Chair
First District Consolidated
Oversight Board
ATTEST:

_________________________________
Cesar Hernandez, Deputy Clerk
First District Consolidated Oversight Board

Baldwin Park City CouncilDecember 6, 2023

Baldwin Park City Council
December 6, 2023