Agenda packet — Baldwin Park City Council, December 6, 2023 (part 1 of 3)

CITY COUNCIL

SPECIAL MEETING
Agenda
December 06, 2023, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM during City Council Meetings to [email protected].

Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below

each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.

CALL TO ORDER

ROLL CALL

PUBLIC COMMUNICATIONS

OPEN SESSION/STUDY SESSION

Presentation – Store Modernization Project at the Baldwin Park Laidlaw Harley-Davidson Location presented by Brent Laidlaw

RECESS CLOSED SESSION

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956

Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384 Consulting and David Ju

Case: K8 Investor Holding, LLC Case No. 2:23-CV-02428-SVW(PVCx) vs City of Baldwin Park

Case: Palp Inc., dba Excel Paving Company Case No. 22LBCV00726 v. City of Baldwin Park,
Los Angeles County Superior Court

Case: Gabriela Cabrera v. City of Baldwin Park Case No. 23PSCV02656 Los Angeles County Superior Court

2. Public Employee Performance Evaluation
Pursuant to California Government Code, Section 54957:

Title: Director of Community Development
Housing Manager

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104

ADA TITLE II)

CITY COUNCIL

REGULAR MEETING
Agenda
December 06, 2023, 7:00 PM

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Presentation – Certificate of Recognition for the Administration Department Employees 20+ years of service

PUBLIC COMMUNICATIONS

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

2. Annual Comprehensive Financial Report (ACFR) For Fiscal Year 2021-22 It is recommended that the City Council receive and file the City of Baldwin Park’s ACFR for the fiscal year ended June 30, 2022.

3. Meeting Minutes
It is recommended that the City Council approve the following meeting minutes of the Finance Authority Board Meeting, Housing Authority Board Meeting Special City Council and Regular City Council Meetings held on November 15, 2023.

4. Implement and Update Written Policies and Procedures for Accounting and Financial Reporting
Staff recommends that the City Council review and approve the following accounting and financial reporting policies and procedures as follows:

1. Federal Awards Management Policy

2. Monthly and Annual Closing Policy and Procedures

3. GASB 87 – Lease Policy and Procedures

4. GASB 96 – Subscription-Based Information Technology Policies and Procedures

5. Approve Appropriation of Additional Funds Within the Public Works Fleet Division Operations Budget for Replacement of Compressed Natural Gas (CNG) Tanks for Three Maintenance Work Utility Trucks.

It is recommended that the City Council:

1. Approve appropriation of additional funds in the amount not -to-exceed $20,000 for Professional Services within Public Works Fleet Maintenance Division of FY23-24; and,

2. Authorize the Director of Finance to make the necessary appropriation, budget adjustments.

6. Accept Grant Award from Foothill Transit for the Bus Stop Enhancement Program (BSEP)
Staff recommends that the City Council:

1. Approve to accept Foothill Transit’s Bus Stop Enhancement Program’s (BSEP) Grant in the amount of $40,000; and

2. Authorize the Mayor to execute the Agreement with Foothill Transit; and

3. Authorize the Director of Public Works to finalize all associated documents with the grant; and

4. Authorize the Director of Finance to appropriate grant funds and make necessary changes to the budget.

7. Request Appropriation of Funds for Utilities at Ezperanza Villa and Serenity Homes It is recommended that the City Council to:

1. Authorize the Director of Finance to appropriate $50,600 from the ARPA funds allocated to the Senior Trips and Events Reimbursement Program to fund utilities for Esperanza Villa and Serenity Homes and make necessary budget adjustments; and

2. Authorize the Director of Finance to appropriate $22,500 from the ARPA funds allocated to the Senior Trips and Events Reimbursement Program to fund utilities for Serenity Homes and make necessary budget adjustments if PLHA funds are not approved.

8. Approve and Adopt Resolution No. 2023-043 of the City of Baldwin Park adopting an inventory report of excess, exempt, and non-exempt surplus land pursuant to government code section 50569.

It is recommended that the City Council:

1. Accept the Inventory Report of excess, exempt and non-exempt surplus lands, pursuant to Government Code 54221,

2. Adopt Resolution No. 2023 -043 entitled, “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF BALDWIN PARK ADOPTING AN INVENTORY REPORT OF THE CITY’S SURPLUS AND EXCESS LAND, PURSUANT TO GOVERNMENT CODE SECTION 54230”; and

3. Authorize staff to submit a report to the California State Department of Housing and Community Development pursuant to Government Code 54230(a)(1).

CEQA REVIEW: The actions contemplated by this report do not constitute a project within the meaning of section 15378 of the State of California Environmental Quality act (“CEQA”) guidelines, because they have no potential for resulting in physical change in the environment, directly or indirectly. The actions do not authorize any specific development or installation on any specific piece of property within the city’s boundaries. Moreover, when and if a development application is submitted, the city will at that time conduct a preliminary review of the application in accordance with CEQA. Alternatively, even if the above- described actions are a “project” within the meaning of State CEQA Guidelines Section 15378, such actions would be exempt from CEQA review under the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. ( State CEQA Guidelines, Section 15061(b)(3).)

9. Consideration of the Nomination to Name Maine Avenue Mini Park It is recommended that the City Council consider the nomination to name Maine Avenue Mini Park or provide alternative direction.

10. Funding Assistance For the Baldwin Park Eastside Little League Youth Organization- To Reopen Following Temporary Closure Due to Covid-19 Impacts It is recommended that the City Council:

1. Find that it is in the City’s best interest to provide financial support to the Baldwin Park Eastside Little League to resume operations and provide valuable youth sports services to our community.

2. Authorize the Director of Finance to appropriate $13,000 from anticipated potential savings from the America Rescue Plan Act (ARPA) Funds, Account No. 275-50-755- 58100-55026, allocated to the Toilet Replacement Program, and to make necessary funding adjustments.

3. Authorize the Chief Executive Officer and the Director of Finance to issue a check to Eastside Little League for the amount of $13,000.

4. Authorize the Chief Executive Officer to make any technical adjustments to carry out the direction of the City Council.

11. Adoption of Resolution No. 2023-039 to Approve Commercial Cannabis Agreement No. 23- 03 and Cannabis Permit Application No. 23 -02 to Amend the Ownership Parties of the Existing Cannabis Cultivation and Manufacturing Facility within the I, Industrial Zone (Location: 13460 Brooks Drive, APN 8535 -024-018); Applicant: Green Health Industries, LLC; Case Number: CCA 23-03 for CAN 23-02).

It is recommended that the City Council adopt Resolution No. 2023 -039 approving Commercial Cannabis Agreement No. 23 -03 and Cannabis Permit Application No. 23 -02 to Amend the Ownership Parties of the Existing Cannabis Cultivation and Manufacturing Facility within the I, Industrial Zone (Location: 13460 Brooks Drive, APN 8535 -024-018); Applicant: Green Health Industries, LLC; Case Number: CCA 23-03 for CAN 23-02).

CEQA REVIEW : In accordance with the provisions of the California Environmental Quality Act (CEQA), the City has determined that the proposed CCA No. 23 -03 and CAN 23 -02 will not have a significant impact of the environment and is categorically exempt pursuant to the Ca lifornia Code of Regulations, Article 19, Section 15301, Class 1, ‘existing facilities.’ Furthermore, the proposed facility is within an existing industrial building, which is in conformity with the City Planning and Land Use requirements, as set forth in the BPMC.

12. Approve and Adopt Resolution No. 2023 -044 casting its votes for the Water Quality Authority (WQA) Board Member Representing Cities without Pumping Rights It is recommended that the City Council approve and adopt Resolution No. 2023 -044 entitled, “

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, CASTING IT VOTE(S) FOR COUNCILMEMBER VALERIE MUNOZ TO

REPRESENT CITIES WITHOUT PRESCRIPTIVE PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY”.

13. Susan Rubio Zocalo Park Retail Tenant Search Update.

Staff recommends that the City Council receive and file this report.

14. Consideration for Approval Memorandum of Agreement (MOA) between the San Gabriel Valley Council of Governments (SGVCOG), Heart of Compassion Distribution, and the City of La Canada Flintridge Participating in the Food Recovery Hub Program It is Staff’s recommendation that the City Council:

1. Authorize the Chief Executive Officer to execute the MOA between the City of Baldwin Park, SGVCOG, City of La Canada Flintridge, and the Heart of Compassion Distribution to establish a purchase equipment transfer of ownership and associated responsibilities for all parties; and,

2. Authorize the Director of Public Works to process the necessary documents.

15. Approval of Amendment Number 2 to the Grant Agreement with Oath to Country Foundation (OTCF) to repair the last senior Veteran home as part of the Home Rehabilitation Pilot Program with the City of Baldwin Park.

It is recommended that the City Council authorize the Chief Executive Officer to execute an amended Grant Agreement with Oath to Country (OTCF) subject to any non-substantive changes made by the CEO and City Attorney.

16. Consider Approval of Amendment No. 2 to the Maintenance Services Agreement (MSA) With Yunex LLC for Traffic Signal and Street Light Maintenance Services Staff recommends that Council:

1. Approve Amendment No. 2 to the Maintenance Services Contract with Yunex for Traffic Signal and Street Light Maintenance Services, extending the term contract for an additional two (2) years and adjusting rates by 5% for Fiscal Year 2023 -24 and 2.5% for Fiscal Year 2024-25 due to CPI increase; and,

2. Approve an increase to the annual not -to-exceed contract amount from $100,000 to $105,000 due to the CPI increase; and

3. Authorize the Mayor and City Clerk to execute Amendment No. 2; and,

4. Authorize the Finance Director to make necessary budget adjustments per the increase of rates to allow payments approved FY 2023-24.

PUBLIC HEARING

17. Conduct a Public Hearing and Adopt of Resolution No. 2023-040 “A Resolution of the City Council of the City of Baldwin Park, California, Ordering Vacationing of an Alley Between Bogart Avenue and Downing Avenue Pursuant to Streets and Highways Code 8300-8325.”
It is recommended that the City Council:

1. Hold a Public Hearing and consider all public testimony regarding this matter; and,

2. Waive further reading, read by title only and adopt Resolution No. 2023 -040 entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, ORDERING VACATIONING OF AN ALLEY BETWEEN BOGART

AVENUE AND DOWNING AVENUE PURSUANT TO STREETS AND HIGHWAYS CODE 8300-8325.”

18. A request for consideration and recommendation of approval of a Zoning Code Amendment to reduce the minimum number of hotel rooms, a Conditional Use Permit for the operation of a Hotel (Extended Stay America), Variance to reduce the number of required parking spaces, and a Design Review for architectural, parking lot, and landscaping improvements. (Location: 14624 Dalewood Street; Applicant: Lisette Sanchez -Mendoza - MIG for Sonjay Patel and Jayesh Patel of SNS Hotels and Zyra Hospitality, LLC; Case Numbers: AZC 22 - 03, CP 22-11, ZV-22-07, PR 22-46).

It is recommended that the City Council

1. Open and conduct a Public Hearing; and

2. Adopt City Council Resolution 2023-041 entitled,
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK

CERTIFYING THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL

IMPACT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970”; AND

3. Waive further reading, read by title only and introduce Ordinance 1508 entitled:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 153.120.310 (B) OF CHAPTER 153 TITLE XV OF

THE BALDWIN PARK MUNICIPAL CODE, RELATING TO THE MINIMUM NUMBER OF HOTEL AND MOTEL GUEST ROOMS”; AND

4. Adopt City Council Resolution 2023-042 entitled,
“RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND APPROVING A CONDITIONAL USE PERMIT (CP 22 -11) FOR THE OPERATION OF A HOTEL, A VARIANCE (ZV 22-07) TO DEVIATE FROM THE MINIMUM NUMBER OF REQUIRED PARKING SPACES, AND DESIGN REVIEW (PR 22- 46) TO FACILITATE THE RENOVATION AND REOPENING OF AN EXISTING VACANT HOTEL AS AN EXTENDED STAY AMERICA”.

CEQA REVIEW: The initial study prepared for the Project disclosed that the Project will have a significant impact on the environment. Mitigation measures have been incorporated into the project’s design and as conditions of approval to reduce impacts on the environment to a less than significant level.

A Mitigated Negative Declaration of Environmental Impact (MND) has been prepared pursuant to the requirements of the California Environmental Quality Act (CEQA) of 1970, as amended. The Notice of Intent to Adopt a Mitigated Negative Declaration was sent on October 4, 2023, to the California Office of Planning and Research and the County Clerk, County of Los Angeles. Also, the MND was circulated for public review and comment for 20 days, starting on October 5, 2023, and ending on October 24, 2023. The MND is provided herein as Attachment #6. On October 5, 2023, legal notice was published in the Baldwin Park Press, posted at City Hall and the City of Baldwin Park website. Public Hearing Notices/Notice of Intent were also mail ed to the property owners and occupants within a 300 -foot radius of the subject property.

No comments were received by the City during the public review period.

REPORTS OF OFFICERS

19. Authorize the Addition of Three (3) Patrol Vehicles to the City’s Vehicle Lease Program It is recommended that the City Council:

1. Authorize the addition of three (3) new police vehicles to the City’s Lease Program; and,

2. Authorize the Finance Director to appropriate FY 2023/24 budgeted funds for CIP No. 24- 029-15727/59003 in the amount of $96,000 from Acct. #402 -50-591-58140-15727 and #402-50-591-58110-59003; and,

3. Authorize the Director of Public Works to add three (3) vehicles to the lease program and process the necessary documents.

20. Reorganization of the City Council – Selection of Mayor Pro Tempore for the 2024 Calendar Year
It is recommended that the City Council complete the reorganization of the City Council and follow procedures as suggested for the selection of Mayor Pro Tempore as follows:

1. The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember may nominate and no second to the nomination is required; and

2. After receiving nominations, the City Clerk closes the nominations; and

3. The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is more than one nomination, a roll call vote is conducted in the order in which nominations are received until a Mayor Pro Tempore is elected by majority vote.

21. Review of Commission Applications and Consideration of Appointments to Fill the Scheduled Vacancies for the Recreation and Community Services Commission.

It is recommended that the City Council review all commission applications for the Recreation and Community Services Commission and make respective appointments.

22. Approval of an Exception to the 180 -Day California Employees’ Retirement System (CalPERS) Wait Period for a Retired Annuitant Under Government Code Sections 7522.56 and 21224 and Authorization to Execute an Employment Agreement with Mark Hsu to fill a Critical Need in the Information Systems Division of the Administration Department Staff recommends that the City Council:

1. Approve and adopt Resolution No. 2023 -038 approving an exemption to the 180 -day CalPERS waiting period for a retired annuitant, in accordance with Government Code Sections 7522.56 and 21224.

2. Authorize the Chief Executive Officer and Human Resources/Risk Manager to reinstate Mark Hsu as a retired annuitant prior to the 180-day wait period and provide authorization to execute an Employment Agreement with Mark Hsu at a rate of $62.4299 per hour through December 31, 2024, and may end sooner, to fill a critical need in the Information Systems Division.

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

SA 1. Approval Of The Recognized Obligation Payment Schedule ( ROPS 24-25) For The Period From July 1, 2024 To June 30, 2025 And Administrative Budget It is recommended that the City Council, as governing body of the SA:

1. Approve the estimated ROPS 24-25 for the period of July 1, 2024 through June 30, 2025; and,

2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2024-25; and,

3. Adopt Resolution No. SA 2023-003

4. Direct staff to proceed with submitting the final ROPS 24 -25 to the LA County First District Consolidated Oversight Board for approval no later than December 18, 2023 for the Board meeting on January 8, 2024; and,

5. Send the approved ROPS 24 -25 to the County Executive Office, County Auditor Controller, the State Controller, and DOF by February 1, 2024; and,

6. Instruct staff to post the approved ROPS 24-25 on the City’s website after the LA County First District Consolidated Oversight Board approves the ROPS 24-25.

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &

COMMUNICATION

Councilmember Damian seeks consensus from Council to:
• Request that two (2) members of the City Council volunteer to form an ad hoc committee to review the City’s Cannabis Licensing Program.

CEO Enrique C. Zaldivar
• Verbal update on the status of the Operations Contract at Esperanza Villa.

ADJOURNMENT

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

ADA TITLE II)

STAFF REPORT
ITEM NO. 1

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: December 6, 2023
SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The payroll for the last period was $604,185.02 and the attached General Warrants Register was $2,202,918.63 for a total amount of $2,807,103.65.

BACKGROUND
The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:

1. The last payroll of the City of Baldwin Park consists of check numbers 202169 to 202183 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 43659 to 43937 for the period October 29, 202 3 through November 11, 2023 inclusive; these are presented and hereby ratified in the amount of $604,185.02.

2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $671,298.48 and checks from 243691 to 243963 in the amount of $1,531,620.15 for the period of November 7, 2023 to November 27, 2023, inclusive; in the total amount of $2,202,918.63 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Check Register

Amount
243709 11/09/2023 BOWMAN INFRASTRUCTURE ENGINEERS LTD DESIGN SERVICES-MORGAN PARK RESTROOM-SEP2023 275-60-706-58100-55027 5,260.00$ 243708 11/09/2023 BMO BANK N.A. SACNNER, ADAPTER, USB AND PRINTER-FINANCE 401-10-140-53390-00000 208.41$ 243709 11/09/2023 BOWMAN INFRASTRUCTURE ENGINEERS LTD DESIGN SERVICES-MORGAN PARK RESTROOM-AUG2023 275-60-706-58100-55027 11,480.00$ 243708 11/09/2023 BMO BANK N.A. ICLOUD 50 GIG 401-10-140-53330-00000 0.99$ 243708 11/09/2023 BMO BANK N.A. DUO ESSENTIALS 401-10-140-53370-00000 210.00$ 243708 11/09/2023 BMO BANK N.A. DUO ESSENTIALS & WEBINAR 500 MONTHLY 401-10-140-53370-11602 251.20$ 243707 11/09/2023 BMO BANK N.A. HOTEL STAY-CSS CYNTHIA E. TRAINING-9/17-21/2023 100-30-310-53200-00000 681.52$ 243707 11/09/2023 BMO BANK N.A. HOTEL STAY-SGT NORMAN G.TRAINING-10/8-11/2023 100-30-310-53200-00000 443.61$ 243707 11/09/2023 BMO BANK N.A. HOTEL STAY-LT JEREMY CROSS TRAINING-9/17-22/2023 100-30-310-53200-00000 736.15$ 243706 11/09/2023 BMO BANK N.A. LEAGUE OF CA CITIES CLERK NEW LAW-SHIRLEY QUINONES 100-10-120-53350-00000 550.00$ 243706 11/09/2023 BMO BANK N.A. LEAGUE OF CA CITIES CLERK NEW LAW-CHRIS SAENZ 100-10-120-53350-00000 550.00$ 243707 11/09/2023 BMO BANK N.A. FOOD CATERED FOR STATE OF DEPT. MEETING 100-30-310-53100-00000 500.00$ 243706 11/09/2023 BMO BANK N.A. SGV NEWSPAPER ONLINE PRESCRIPTION FOR CEO 100-10-110-53330-00000 18.00$ 243706 11/09/2023 BMO BANK N.A. LEAGUE OF CA CITIES CLERK NEW LAW-ROSA CABALLERO 100-10-110-53350-00000 550.00$ 243706 11/09/2023 BMO BANK N.A. LEAGUE OF CA CITIES CLERK NEW LAW-KRYSTAL ROMAN 100-10-120-53350-00000 550.00$ 243705 11/09/2023 BMO BANK N.A. SUPPLIES FOR CANOPY TO USE AT CITY EVENTS 240-50-510-53100-00000 2,677.18$ 243705 11/09/2023 BMO BANK N.A. EDUCATION&TRAINING FOR BERNADO N. 11/2&9/2023 240-50-510-53200-00000 379.00$ 243706 11/09/2023 BMO BANK N.A. SGV NEWSPAPER ONLINE-COUNCILMEMBER AVILA 100-10-100-53330-11009 18.00$ 243704 11/09/2023 BMO BANK N.A. NETFLIX MONTHLY FEE-ARC-9/29-10/19 100-60-680-53330-00000 2.69$ 243704 11/09/2023 BMO BANK N.A. MATERIALS FOR VET@PARK EVENT 10/22/2023 501-60-000-22328-00000 18.70$ 243705 11/09/2023 BMO BANK N.A. PURCHASE MULTI. PRINTER (RENEWED) 100-20-210-53390-00000 123.48$ 243704 11/09/2023 BMO BANK N.A. NETFLIX MONTHLY FEE-BARNES PARK-9/29-10/19 100-60-670-53330-15100 2.69$ 243704 11/09/2023 BMO BANK N.A. NETFLIX MONTHLY FEE AT BARNES PARK-10/20-11/19 100-60-670-53330-15100 3.87$ 243704 11/09/2023 BMO BANK N.A. NETFLIX MONTHLY FEE AT ARC-10/20-11/19/2023 100-60-680-53330-00000 3.87$ 243704 11/09/2023 BMO BANK N.A. NETFLIX MONTHLY FEE-SENIOR CENTER-9/29-10/19 100-60-630-53330-00000 2.69$ 243704 11/09/2023 BMO BANK N.A. NETFLIX MONTHLY FEE AT TEEN CENTER-10/20-11/19 100-60-660-53330-00000 11.86$ 243704 11/09/2023 BMO BANK N.A. NETFLIX MONTHLY FEE-TEEN CENTER-9/29-10/19 100-60-660-53330-00000 7.42$ 243704 11/09/2023 BMO BANK N.A. PURCHASE OF BOARDS FOR THE BIG DALTON WASH IMPROVE 100-60-620-53100-00000 447.35$ 243704 11/09/2023 BMO BANK N.A. ZEBRA SERIES 7 DUAL SIDED ID CARD PRINTER-SENIOR C 100-60-630-53100-00000 2,348.87$ 243704 11/09/2023 BMO BANK N.A. NETFLIX MONTHLY FEE AT SENIOR CENTER-10/20-11/19 100-60-630-53330-00000 3.88$ 243704 11/09/2023 BMO BANK N.A. ANTI-THEFT LOCKS FOR DEPARTMENT VEHICLES 100-60-610-53100-00000 377.56$ 243704 11/09/2023 BMO BANK N.A. DROPBOX MONTHLY FEE FOR BP NOW LIVE-THROUH 11/1/23 100-60-610-53330-00000 11.99$ 243704 11/09/2023 BMO BANK N.A. SG VALLEY NEWS SUBSCRIPTION-EXPIRED DATE 11/18/23 100-60-610-53330-00000 26.00$ 243704 11/09/2023 BMO BANK N.A. PRCHASED FOR STAKEHOLDERS OVERSIGHTS COMMITTEE 100-25-299-53100-11432 50.37$ 243704 11/09/2023 BMO BANK N.A. FB BOOST-STAKEHOLDERS OVERSIGHTS-10/12-10/14/2023 100-60-610-51100-00000 11.43$ 243704 11/09/2023 BMO BANK N.A. PURCHASE OF GOLD PLATED HDMI TO VGA ADAPTER 100-60-610-53100-00000 14.09$ 243701 11/09/2023 AUTOMATION SOLUTIONS, INC. ELECTRICAL SRVC CALL-MORGAN PARK 10/24/2023 252-60-620-53371-00000 4,823.00$ 243702 11/09/2023 BALDWIN PARK FLOWERS & GIFTS CENTER PIECES FOR SENIOR PROM ON 10/06/2023 100-60-630-51101-00000 771.75$ 243703 11/09/2023 BECKY WILLMAN REFUND OXNARD SALSA FEST BECKY WILLMAN 7/29/2023 501-60-000-22327-00000 20.00$ 243699 11/09/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 18.48$ 243699 11/09/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 252-60-620-53100-00000 18.48$ 243700 11/09/2023 ASUNCION VALDEZ REIM-SENIOR TRIP-REDONDO BEACH-8/30/2023 275-60-726-53370-16074 20.00$ 243698 11/09/2023 ALBA VALDEZ RENTAL DEPOSIT REFUND FOR JULIA MCNIELL 10/28/23 501-60-000-22333-00000 300.00$ 243699 11/09/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 18.48$ 243699 11/09/2023 ARAMARK UNIFORM SERVICES UNIFORM SRVC FOR BUILDING MAINTENANCE 100-60-620-53100-00000 18.48$ 243695 11/09/2023 ABIGAIL AVENDANO ARPA BASIC REGIS. REFUND WEEK#5-WEEK#8, FY 23/24 275-60-734-53370-16077 666.00$ 243696 11/09/2023 ABSOLUTE SECURITY INTERNATIONAL CORP SECURITY SRVC-STREET MARKET 9/14/2023 501-60-000-22328-16101 556.80$ 243697 11/09/2023 ACCESS CONTROL SECURITY INC. SECURITY GUARD SERVICES 9/23 & 9/30/2023 501-60-000-22328-00000 778.14$ 243693 11/07/2023 CWS SYSTEMS INC. CONSTRUCTION CONTRACT FOR FOSTER AVE-CIP 21-190 255-50-520-58100-15105 154,366.34$ 243693 11/07/2023 CWS SYSTEMS INC. CONSTRUCTION CONTRACT FOR FOSTER AVENUE 258-50-520-58100-15105 53,568.60$ 243694 11/09/2023 A AND C ROOFING INC REFUND ADMIN FEE-4635 LARRY AVE-BLDG-0923-2589 246-50-000-42514-00000 75.00$ 1039 11/17/2023 CALIFORNIA NEWSPAPERS PARTNERSHIP NOTICE INVITING BIDS FOR 9/28/2023-10/5/2023 258-50-520-58100-55001 2,532.11$ 243691 11/07/2023 FOOD 4 LESS FOOD FOR FREE SENIOR MEAL-MONTH#17-ADVANCED PYMT 275-60-713-53100-16075 16,758.60$ 243692 11/07/2023 FOOD 4 LESS TURKEY-SENIOR MEAL PROGRAM-MONTH 17-ADVANCED PYMT 275-60-713-53100-16075 8,353.80$ Check Register
City of Baldwin Park, CA By (None)
Payment Dates 11/7/2023 - 11/27/2023
Payment Number Payment Date Vendor Name Description (Item) Account Number 1038 11/17/2023 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 6,658.86$ 1038 11/17/2023 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,331.76$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243742 11/09/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHERS ANNUAL SERVICE 8/25/23 252-60-620-53371-00000 292.36$ 243742 11/09/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHERS ANNUAL SERVICE 8/25/23 252-60-620-53371-00000 585.28$ 243742 11/09/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHERS ANNUAL SERVICE 9/26/23 252-60-620-53371-00000 688.98$ 243742 11/09/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHERS ANNUAL SERVICE 8/24/23 252-60-620-53371-00000 45.00$ 243742 11/09/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHERS ANNUAL SERVICE 8/25/23 100-60-620-53371-00000 0.60$ 243742 11/09/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHERS ANNUAL SERVICE 8/21/23 100-60-620-53371-00000 168.10$ 243742 11/09/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHERS ANNUAL SERVICE 8/23/23 100-60-620-53371-00000 936.51$ 243740 11/09/2023 MANUEL CARRILLO, JR PURCHASE OF COLORED FLYERS FOR HOLIDAY PARADE 100-60-610-53320-16148 481.80$ 243741 11/09/2023 MEISTER SEALCOAT & SUPPLIES LLC HIGH PERFORMANCE POTHOLE PATCH 240-50-551-53100-15705 1,241.04$ 243742 11/09/2023 MILLER'S & ISHAMS FIRE EXTINGUISHERS FIRE EXTINGUISHERS ANNUAL SERVICE 8/14/23 100-60-620-53371-00000 506.40$ 243738 11/09/2023 LIGHTBOX PARENT, L.P. CONTINUATION GOVGLARITY GIS SUBSCRIPTION-FY23/24 245-50-510-51100-15548 4,500.00$ 243739 11/09/2023 LOS ANGELES COUNTY PUBLIC WORKS SAB GABRIEL RIVER GREENWAY PROJECT FCDP2021000305 245-50-520-58100-15093 359.41$ 243739 11/09/2023 LOS ANGELES COUNTY PUBLIC WORKS PLCK PROJECT 9705 WATER CAPTURE BALDWIN PARK 258-50-520-58100-55001 1,641.79$ 243738 11/09/2023 LIGHTBOX PARENT, L.P. CONTINUATION GOVGLARITY GIS SUBSCRIPTION-FY23/24 100-40-400-51100-15548 1,000.00$ 243738 11/09/2023 LIGHTBOX PARENT, L.P. CONTINUATION GOVGLARITY GIS SUBSCRIPTION-FY23/24 100-40-460-51100-15548 2,000.00$ 243738 11/09/2023 LIGHTBOX PARENT, L.P. CONTINUATION GOVGLARITY GIS SUBSCRIPTION-FY23/24 240-50-500-51100-15548 4,092.84$ 243735 11/09/2023 KEYSTONE UNIFORMS UNIFORMS FOR SAMUEL GARCIA 100-30-340-53100-00000 1,709.59$ 243736 11/09/2023 KRYSTAL ROMAN PER DIEM FOR LEAGUE OF CA CITIES DEC. 13-15,2023 100-10-120-53350-00000 145.00$ 243737 11/09/2023 LEWIS ENGRAVING INC 2 ENGRAVED COLORED SIGNS 100-60-620-53100-00000 110.25$ 243735 11/09/2023 KEYSTONE UNIFORMS SUPPLIES FOR PATROL-VELEBIL 100-30-340-53100-00000 2,204.45$ 243735 11/09/2023 KEYSTONE UNIFORMS SUPPLIES FOR PATROL-VELEBIL 100-30-340-53100-00000 104.46$ 243735 11/09/2023 KEYSTONE UNIFORMS UNIFORMS FOR FRANCES MITRE 100-30-340-53100-00000 103.52$ 243733 11/09/2023 JOHN L HUNTER & ASSOCIATES INC CONSULTANT SERVICES-CITY'S NPDES STORM IN JULY2023 258-50-510-51100-15400 904.12$ 243733 11/09/2023 JOHN L HUNTER & ASSOCIATES INC CONSULTANT SERVICES-CITY'S NPDES STORM IN AUG2023 258-50-510-51100-15400 368.75$ 243734 11/09/2023 JOSE AVILA REFUND 4832 BLEECKER AVE. SECURITY DEPOSIT 246-00-000-22540-00000 300.00$ 243730 11/09/2023 JEREMY CROSS PER DIEM FOR MANAGEMENT COURSE NOV.27-DEC. 1 ,2023 100-30-310-53200-00000 333.00$ 243731 11/09/2023 JESSICA LOPEZ REFUND-CLASS CANCELLATION-CAMILA LOPEZ 100-60-000-42600-00000 47.00$ 243732 11/09/2023 JIMMY WONG MATERIALS-PUMPKING CARVING&HALLOWEEN EVENT@COMMUNI 100-60-610-53100-00000 854.71$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES 252-60-620-53371-00000 345.52$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-10/21/2023 252-60-620-53371-00000 112.50$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES 252-60-620-53371-00000 159.00$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-10/21/2023 252-60-620-53371-00000 237.47$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-10/21/2023 252-60-620-53371-00000 622.62$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES 252-60-620-53371-00000 75.00$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-10/21/2023 100-60-620-53371-00000 150.00$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-10/21/2023 100-60-620-53371-00000 225.00$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-10/21/2023 100-60-620-53371-00000 1,002.11$ 243727 11/09/2023 IRMA MONTANO REFUND OXNARD SALSA FEST IRMA MONTANO 7/29/2023 501-60-000-22327-00000 15.00$ 243728 11/09/2023 JAMES R STONE LOCK CHANGES, KEY COPIES& DOOR REPAIRS 10/16/2023 100-60-620-53371-00000 1,608.60$ 243729 11/09/2023 JC'S PLUMBING & BACKFLOW SVC PLUMBING REPAIRS AT CITY FACILITIES-10/21/2023 100-60-620-53371-00000 175.00$ 243724 11/09/2023 HELEN H HERNANDEZ MATERIALS-THE DAY OF THE DEAD&TREE LIGHTING EVENT 100-60-680-53100-00000 48.91$ 243725 11/09/2023 HOT PEPPERS PRODUCTIONS ENTERTAINMENT FOR VETERANS DAY CEREMONY 11/11/2023 100-60-610-51101-16149 1,300.00$ 243726 11/09/2023 INLAND EMPIRE STAGES, LTD TRANSPORTATIONS SERVICES10/18/2023 275-60-726-51101-16074 1,081.98$ 243722 11/09/2023 FRONTIER COMMUNICATIONS INTERNET 10/23-11/22/23 SERENITY HOMES ACT#0923225 275-60-710-53370-66023 209.97$ 243723 11/09/2023 GRAINGER, INC. SOUND LEVEL METER&CALIBRATOR KIT ITEM#161D41 100-40-460-53100-00000 533.89$ 243724 11/09/2023 HELEN H HERNANDEZ MATERIALS-THE DAY OF THE DEAD&TREE LIGHTING EVENT 100-60-610-53100-16105 171.70$ 243719 11/09/2023 EDWIN CARL SMITH CITY TILE PLAQUE-JACK&TESSIE WEBER 10/27/23 100-10-100-53320-00000 18.07$ 243720 11/09/2023 EMERALD ISLE ENTERTAINMENT INC. DEPOSIT-ICE RINK-HOLIDAY WINTERFEST 12/2/2023 100-60-610-51101-16148 6,297.50$ 243721 11/09/2023 ENTERPRISE FM TRUST TOLL ROAD CHARGE ON POLICE UNIT 9/15/2023 100-30-310-53100-00000 10.60$ 243717 11/09/2023 DIRECT ENERGY MARKETING INC. BPROUD ENERGY CHARGES ADJUSTMENTS SEP. 2023 450-00-000-53130-00000 51.92$ 243718 11/09/2023 ECOTECH SERVICES, INC. CIP23-004 HIGH EFFICIENCY TOILET AND SHOWER 275-50-755-58100-55026 14,375.00$ 243719 11/09/2023 EDWIN CARL SMITH CITY TILE PLAQUE-DR VA LECIA ADAMS KELLUM 9/27/23 100-10-100-53320-00000 18.07$ 243715 11/09/2023 DATA TICKET, INC. DATA TICKET-AUG 2023-ENTITY #:1024 100-40-460-51100-00000 14.25$ 243715 11/09/2023 DATA TICKET, INC. DATA TICKET-AUG 2023-ENTITY #:0365 0705 100-40-460-51100-00000 100.00$ 243716 11/09/2023 DAVID FIERRO BASKETBALL OFFICIALS-YOUTH SPORTS-10/19-11/16/2023 100-60-610-51101-16120 1,255.00$ 243712 11/09/2023 CHRISTOPHER SAENZ PERDIEM 12/13-15/2023 100-10-120-53350-00000 145.00$ 243713 11/09/2023 COMMERCIAL DOOR OF ANAHEIM INC REPAIRS-THE FRONT GATE @ SENIOR HOUSING-10/10/2023 100-60-620-53371-00000 550.51$ 243714 11/09/2023 CWE DESIGN SRVC-BARNES PARK REGIONAL-7/1-8/31/2023 258-50-520-58100-55001 27,036.53$ 243711 11/09/2023 CARLOS VALLE CITYWIDE JANITORIALSRVC CITY FACILITIES-OCT2023 245-60-620-53371-15882 1,300.00$ 243711 11/09/2023 CARLOS VALLE CITYWIDE JANITORIALSRVC CITY FACILITIES-OCT2023 252-60-620-53371-00000 6,898.00$ 243712 11/09/2023 CHRISTOPHER SAENZ MILEAGE REIMBURSEMENT ( 117 X 2 MILES) 100-10-120-53350-00000 153.27$ 243710 11/09/2023 CAL BLEND SOILS INC REISSUE CHECK FOR BULK LANDSCAPE PRODUCTS 251-50-560-53100-00000 1,635.20$ 243711 11/09/2023 CARLOS VALLE CITYWIDE JANITORIALSRVC CITY FACILITIES-OCT2023 100-60-620-53371-00000 5,200.00$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - MARISSA HAMLIN V CITY OF BALDWIN PARK 403-10-131-51102-00000 165.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - PUBLIC WORKS 100-50-130-51102-15080 768.50$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - ADV. TONY GUTIERREZ 100-10-130-51102-11102 2,442.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - COMMUNITY DEVELOPMENT 100-40-130-51102-14200 3,813.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - ADMINISTRATION/CITY COUNCIL 100-10-130-51102-11102 426.46$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - ADV. PALP, INC. DBA EXCEL PAVING CO. 403-10-131-51102-00000 561.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - CODE COMPLIANCE MATTERS 100-40-130-51102-14200 1,460.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - LITIGATION - GENERAL 100-30-130-51102-13405 1,303.50$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - ZOCALO PARK DISPUTES 403-10-131-51102-00000 9,504.65$ 243776 11/16/2023 ANTONIA MARTINEZ REFUND-SENIOR TRIP-OXNARD SALSA FES 7/29/2023 501-60-000-22327-00000 15.00$ 243777 11/16/2023 ANTONIETTA O MARTINEZ REFUND-SENIOR TRIP-OXNARD SALSA FES 7/29/2023 501-60-000-22327-00000 20.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - GOVERNMENT CLAIMS AND LITIGATION MANAGE 100-10-130-51102-11102 2,195.50$ 243773 11/16/2023 ALFRED DEANDA REFUND OF DEPOSIT-RENTAL@BARNES PARK 12/10/23 501-60-000-22333-00000 150.00$ 243774 11/16/2023 ALODIA MENCIAS ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243775 11/16/2023 AMBER FLORES ALDIVIA REFUND C&D - BLDG-1222-1365 - 13916 MASLINE ST A 246-00-000-22540-00000 300.00$ 243770 11/16/2023 ACCESS CONTROL SECURITY INC. SECURITY GUARD SRVC AT SENIOR CENTER 10/7&10/14 501-60-000-22328-00000 594.00$ 243771 11/16/2023 ACRYLATEX COATINGS AND RECYCLING INC MATERIAL&SUPPLIES-ASPHAL SEALER-RAMONA&605 FWY 251-50-571-53100-00000 124.03$ 243772 11/16/2023 AITOP INVESTMENT LLC REFUND C&D - BLDG-0123-1471 - 14911 PACIFIC AVE 246-00-000-22540-00000 898.00$ 243768 11/09/2023 VICTORIA YANEZ REFUND OXNARD SALSA FEST VICTORIA YANEZ 7/29/2023 501-60-000-22327-00000 15.00$ 243769 11/09/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIESS FOR BUILDING MAINTENANCE 100-60-620-53100-00000 92.70$ 243769 11/09/2023 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIESS FOR BUILDING MAINTENANCE 252-60-620-53100-00000 92.71$ 243765 11/09/2023 THE LOVEJOY GROUP, LLC LA LAW ENFORCEMENT HIRING EXPOSITION 12/14/2023 100-30-310-53200-00000 499.00$ 243766 11/09/2023 THE PUN GROUP LLP FY2023 ANNUAL AUDIT BILLING #1 100-20-210-51101-12420 20,000.00$ 243767 11/09/2023 T-MOBILE POLICE DEPARTMENT CELL PHONE SERVICE OCT. 2023 100-30-310-53403-00000 7,793.27$ 243764 11/09/2023 THE GAS COMPANY GAS-CITY BUILDINGS-9/28-10/27/2023 100-60-620-53400-00000 2,372.39$ 243764 11/09/2023 THE GAS COMPANY GAS-CITY PARKS-9/26-10/25/2023 252-60-620-53400-00000 1,352.58$ 243764 11/09/2023 THE GAS COMPANY GAS SERVICE FOR TINY HOMES-9/27/2023-10/26/2023 275-60-710-53370-66023 127.08$ 243762 11/09/2023 TERMINIX EXTERMINATOR SRVC AT CITY FACILITIES-10/10/2023 252-60-620-53371-00000 23.00$ 243762 11/09/2023 TERMINIX EXTERMINATOR SRVC AT CITY FACILITIES-10/16/2023 252-60-620-53371-00000 157.00$ 243763 11/09/2023 TESSIE B. WEBER REFUND OXNARD SALSA FEST FOR TESSIE B. 7/29/2023 501-60-000-22327-00000 30.00$ 243762 11/09/2023 TERMINIX EXTERMINATOR SRVC AT CITY FACILITIES-10/10/2023 100-60-620-53371-00000 45.00$ 243762 11/09/2023 TERMINIX EXTERMINATOR SRVC AT CITY FACILITIES-10/12/2023 100-60-620-53371-00000 108.00$ 243762 11/09/2023 TERMINIX EXTERMINATOR SRVC AT CITY FACILITIES-10/12/2023 100-60-620-53371-00000 27.00$ 243760 11/09/2023 SPARKLETTS WATER&COFFEE SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 1,177.82$ 243760 11/09/2023 SPARKLETTS WATER&COFFEE SUPPLIES FOR CITY FACILITIES 252-60-620-53100-00000 1,177.83$ 243761 11/09/2023 STEELWAGON PARTNERS, LLC PET WASTE DISPENSER BAGS 249-50-510-53100-15400 2,361.95$ 243759 11/09/2023 SOUTHLAND TRANSIT, INC. FUEL COST 402-50-590-53110-16140 3,117.35$ 243759 11/09/2023 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE 244-50-000-42151-00000 (3,689.50)$ 243759 11/09/2023 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE 244-50-000-42151-00000 (213.50)$ 243759 11/09/2023 SOUTHLAND TRANSIT, INC. DIAL-A-RIDE SERVICES AUG.2023 244-50-580-51100-15520 24,295.92$ 243759 11/09/2023 SOUTHLAND TRANSIT, INC. SPECIAL TRANSPORTATION SERVICES AUG.2023 244-50-580-51100-15525 503.39$ 243759 11/09/2023 SOUTHLAND TRANSIT, INC. FUEL COST 402-50-590-53110-16140 9,396.97$ 243758 11/09/2023 SOUTHERN CALIFORNIA EDISON ENERGY-TRAFFIC SIGNS-8/25-9/25/2023-ACT#0000509258 251-50-530-53401-00000 4,631.08$ 243758 11/09/2023 SOUTHERN CALIFORNIA EDISON ENERGY-METROLINK-9/26-10/24/2023-ACT#700375927180 245-50-530-53401-15535 207.92$ 243759 11/09/2023 SOUTHLAND TRANSIT, INC. FIXED ROUTE SERVICES AUG.2023 244-50-580-51100-15525 140,339.64$ 243756 11/09/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL MAINTENANCE-10/19/2023 100-60-620-53371-00000 158.94$ 243756 11/09/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL MAINTENANCE-10/19/2023 252-60-620-53371-00000 323.94$ 243757 11/09/2023 SHIRLEY QUINONES CITY CLERKS NEW LAW& ELECTIONS SEMINAR 12/13-15/23 100-10-120-53350-00000 295.65$ 243754 11/09/2023 SAN GABRIEL VALLEY WATER COMPANY WATER-CITY PARKS-9/22-10/25/2023 252-60-620-53402-00000 5,434.84$ 243755 11/09/2023 SANDRA LEYVA MATERIALS&SUPPLIES FOR THE TEEN CENTER 100-60-660-53100-00000 43.55$ 243756 11/09/2023 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL MAINTENANCE-10/04/2023 100-60-620-53371-00000 165.00$ 243751 11/09/2023 RIGHT OF WAY INC TERMINATION OF SLOW STREETS ROUNDABOUT 254-50-520-58100-55024 5,810.30$ 243752 11/09/2023 RON GARCIA REIM FOR ICSC 2023 WESTERN CONF, OCT.25-26,2023 100-40-405-53350-00000 440.22$ 243753 11/09/2023 ROSA CABALLERO 2023 CITY CLERK NEW LAW,ELECTIONS SEM DEC13-15,23 100-10-110-53350-00000 145.00$ 243748 11/09/2023 PRO BOXING EQUIPMENT CO HAND WRAPS FOR BOXING PROGRAM PARTICIPANTS 501-60-000-22328-16130 1,653.09$ 243749 11/09/2023 RAQUEL A. 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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243802 11/16/2023 ISABEL ALATORRE ARPA REIM-REGISTRATION-TUFF KIDZ 10/05-10/26 275-60-734-53370-16070 50.00$ 243803 11/16/2023 JANE SHEK ARPA RECREATION SUBSIDY REIMBURSEMENT 2023-2024 275-60-734-53370-16070 65.00$ 243804 11/16/2023 JEANNETTE MORENO REFUND TO ELENA AND SOPHIE FOR SWIM LESSONS 100-60-000-42600-00000 94.00$ 243801 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-640-53100-00000 56.90$ 243801 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-16130 114.80$ 243801 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-610-53100-16130 26.04$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 25.00$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 25.00$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 174.04$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-STREET MAINTENANCE 240-50-551-53100-15705 38.37$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-STREET MAINTENANCE 240-50-551-53100-15705 188.27$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-HARDWARE FOR MECHANIC SHOP 402-50-590-53100-00000 239.76$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 1,198.56$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-HARDWARE FOR MECHANIC SHOP 402-50-590-53100-00000 20.94$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-DAILY OPERATION FOR TRAFFIC 251-50-550-53100-00000 26.43$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-DAILY OPERATION FOR TRAFFIC 251-50-550-53100-00000 14.71$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 232.65$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 275.40$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-STREET MAINTENANCE 240-50-551-53100-15705 131.20$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 195.47$ 243799 11/16/2023 HOME DEPOT MATERIAL&SUPPLIES-PAINT FOR THE GRAFFITI DIVISION 245-50-570-53100-14885 157.20$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 275.36$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 462.26$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-MISCELLANEOUS ITEMS 251-50-571-53100-00000 472.80$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-STREET MAINTENANCE 240-50-551-53100-15705 395.00$ 243797 11/16/2023 GRAINGER, INC. MATERIAL&SUPPLIES-SHOCK ABSORBING LANYARD, YELLOW 240-50-550-53100-15705 505.71$ 243798 11/16/2023 HELEN H HERNANDEZ ART SUPPLIES FOR WINTER FEST EVENT ON 12/2/2023 100-60-610-53320-16148 116.86$ 243799 11/16/2023 HOME DEPOT MATERIALS&SUPPLIES-DAILY OPERATION FOR TRAFFIC 251-50-550-53100-00000 5.95$ 243794 11/16/2023 FUN EXPRESS, LLC MATERIALS&SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 100.59$ 243795 11/16/2023 GRACIELA BANUELOS ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243796 11/16/2023 GRACIELA TORRES ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243791 11/16/2023 ESTHER SANCHEZ ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243792 11/16/2023 ESTHER SOLIS ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243793 11/16/2023 EVANGELINA NAVARRO ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 20.00$ 243788 11/16/2023 ELISA G. TRUE ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243789 11/16/2023 ELVA ESTELA AGUILAR ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243790 11/16/2023 ERIC CASTILLO REFUND C&D - BLDG0123-1505 - 3413 SYRACUSE AVE A 246-00-000-22540-00000 671.00$ 243786 11/16/2023 EDGAR CRUZ CAR WASH FOR SEVERAL POLICE VEHICLES-JULY2023 402-50-591-51101-00000 1,386.00$ 243786 11/16/2023 EDGAR CRUZ CAR WASH FOR SEVERAL POLICE VEHICLES-JUNE 2023 402-50-591-51101-00000 654.00$ 243787 11/16/2023 ELISA ARELLANO ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243784 11/16/2023 DEBBIE PAGALA CUARESMA ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243785 11/16/2023 DISCOUNT SCHOOL SUPPLY MATERIALS&SUPPLIES FOR BASiC 100-60-650-53100-00000 25.47$ 243785 11/16/2023 DISCOUNT SCHOOL SUPPLY MATERIALS&SUPPLIES FOR BASiC 100-60-650-53100-00000 1,715.19$ 243781 11/16/2023 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 100-60-610-53100-00000 90.41$ 243782 11/16/2023 CONCHITA RENON VILLAR ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243783 11/16/2023 DAVID BRISENO REFUND C&D - BLDG-0523-2162 - 13900 FRANCISQUITO A 246-00-000-22540-00000 300.00$ 243781 11/16/2023 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 100-60-610-53100-00000 245.42$ 243781 11/16/2023 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 403-10-160-51101-11350 1,267.88$ 243781 11/16/2023 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES&FIRST AID SUPPLIES 100-60-610-53100-00000 392.49$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - PUBLIC RECORDS ACT / HANDELED BY ARC (P 100-10-130-51102-11060 6,500.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - CITY CLERK 100-10-130-51102-11102 26.50$ 243780 11/16/2023 CANON FINANCIAL SERVICES, INC LEASE FOR 2 SHARP COPIERS 401-10-141-58140-11504 164.78$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - MACIAS, ANTONIA CASE NO. 22PSCV01798 403-10-131-51102-00000 1,140.50$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - JOHN DOE V.JOHN DOE CASE NO.22PSCV03108 403-10-131-51102-00000 4,741.20$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - POLICE DEPARTMENT 100-30-130-51102-13405 2,001.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - TOMAS L. V. CITY OF BP LASC.22STCV13893 403-10-131-51102-00000 66.00$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - LUCY VALENCIA V. CITY OF BP 23STCP01532 403-10-131-51102-00000 915.70$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - HUMAN RESOURCES 100-10-130-51102-11103 79.50$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - PARKS AND RECREATION 100-60-130-51102-16175 79.50$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - COUNCIL MEETINGS AND OFFICE HOURS 100-10-130-51102-11102 10,378.02$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - JOHN D. R.A. V. CITY OF BP #21STCV35392 403-10-131-51102-00000 2,918.75$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - ENERGY ADVICE 450-40-130-51102-62102 6,594.50$ 243778 11/16/2023 BEST BEST & KRIEGER LLP AUG 2023 - SAMANTHA CONTRERAS(CASE NO. 22PSCV0298) 403-10-131-51102-00000 2,178.00$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243845 11/16/2023 SMART & FINAL MATERIALS&SUPPLIES FOR THE TEEN CENTER 100-60-660-53100-00000 99.61$ 243842 11/16/2023 SANTANA RUIZ ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243843 11/16/2023 SANTOS FUNES ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 50.00$ 243844 11/16/2023 SHARPLINE SOLUTIONS, INC. HANDICAP KIT/LEGEND FOR STR MAINTENANCE DIVISION 240-50-551-53100-15705 270.99$ 243839 11/16/2023 ROSARIO GALINDO ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243840 11/16/2023 RUFINO FERNANDEZ ARP SENIOR TRIP-REIM-REGIS-SENIOR PROM 10/6-ROSA 275-60-726-53370-16074 25.00$ 243841 11/16/2023 SANDRA JUAREZ ARPA REIM-REGISTRATION-TUFF KIDZ 10/05-10/26 275-60-734-53370-16070 90.00$ 243836 11/16/2023 RICHARD RAMOS ARPA REIM-REGISTRATION-TUFF KIDZ 275-60-734-53370-16070 294.00$ 243837 11/16/2023 ROADLINE PRODUCTS INC. REPAIRS-15' S/S LINE-UNIT5065 GRAFFITI TRUCK-10/25 245-50-570-53371-14885 296.75$ 243838 11/16/2023 ROSA DOMINGUEZ REFUND FOR ADULT SWIM CLASS 100-60-000-42600-00000 57.00$ 243835 11/16/2023 RAULIZA HERNANDEZ REFUND FOR SWIN LESSONS 9/23/23 - 10/28/23 100-60-000-42600-00000 94.00$ 243836 11/16/2023 RICHARD RAMOS ARPA REIM-REGISTRATION-JUDO 275-60-734-53370-16070 242.90$ 243836 11/16/2023 RICHARD RAMOS ARPA REIM-REGISTRATION-BOXING 275-60-734-53370-16070 16.80$ 243833 11/16/2023 PUENTE HILLS CHEVROLET PURCHASE OF SUPPLIES FOR UNIT 5003 402-50-590-53100-00000 74.73$ 243834 11/16/2023 RAQUEL A. URBINA ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243831 11/16/2023 PACIFIC PRODUCTS & SERVICES LLC MATERIAL&SUPPLIES-ROADWAY SIGNS 245-50-550-53100-15622 728.55$ 243831 11/16/2023 PACIFIC PRODUCTS & SERVICES LLC MATERIAL&SUPPLIES-ROADWAY SIGNS 245-50-550-53100-15622 149.18$ 243832 11/16/2023 PATRICIA NUNEZ ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC CENTRAL STORES SUPPLIES MISC. 401-10-141-53100-11505 51.62$ 243829 11/16/2023 OLGA LEAL DUARTE ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 50.00$ 243830 11/16/2023 OMEGA INDUSTRIAL SUPPLY INC MEGA OFF FOR THE REMOVAL OF GRAFFITI 240-50-570-53100-15705 551.60$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC CENTRAL STORES SUPPLIES MISC. 401-10-141-53100-11505 569.51$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC CENTRAL STORES SUPPLIES MISC. 401-10-141-53100-11505 23.44$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC CENTRAL STORES SUPPLIES MISC. 401-10-141-53100-11505 89.19$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIAL&SUPPLIES-OFFICE 246-50-540-53100-15005 891.08$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIAL&SUPPLIES-OFFICE 246-50-540-53100-15005 24.11$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 40.23$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 164.26$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 137.99$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 25.34$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-340-53100-00000 164.26$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 214.01$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 330.48$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-300-53100-00000 69.01$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 125.35$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-300-53100-00000 2.61$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 12.12$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 24.53$ 243827 11/16/2023 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 34.97$ 243826 11/16/2023 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES -STREET MAINTENANCE DIVISION 240-50-551-53100-15705 132.17$ 243826 11/16/2023 NICHOLS LUMBER & HARDWARE MISCELLANEOUS ITEMS FOR THE GRAFFITI DIVISION 240-50-570-53100-15705 178.36$ 243826 11/16/2023 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES -STREET MAINTENANCE DIVISION 240-50-551-53100-15705 110.14$ 243823 11/16/2023 MIGUEL MEZA REIMBURSEMENT OF RENTAL DEPOSIT JULIA MCNEILL 501-60-000-22333-00000 245.00$ 243824 11/16/2023 MIRIAN CHOLICO REFUND FOR SWIN LESSONS CANCELLED 100-60-000-42600-00000 47.00$ 243825 11/16/2023 NELLY THIM REFUND-SENIOR TRIP-OXNARD SALSA FES 7/29/2023 501-60-000-22327-00000 20.00$ 243820 11/16/2023 MARTHA REGINA ROA ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243821 11/16/2023 MAYRA ARIAS REFUND SWIM LESSONS 9/23 - 11/18 FOR ZOEY ARIAS 100-60-000-42600-00000 47.00$ 243822 11/16/2023 MICAELA GARCIA REIMBURSEMENT OF RENTAL DEPOSIT JULIA MCNEILL 501-60-000-22333-00000 500.00$ 243817 11/16/2023 MARIA PEREZ REFUND-SENIOR TRIP-OXNARD SALSA FES 7/29/2023 501-60-000-22327-00000 20.00$ 243818 11/16/2023 MARIA VICTORIA TZEC ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243819 11/16/2023 MARTHA ELVA GODOY ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243814 11/16/2023 MARIA ANGELES GODOY ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243815 11/16/2023 MARIA DIANA CRUZ REFUND FOR CPR CLASS TO MARIA 501-60-000-22328-00000 85.00$ 243816 11/16/2023 MARIA LUISA ROMO ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 50.00$ 243811 11/16/2023 LOLITA C. APOYON ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243812 11/16/2023 LORENZA CHIU ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243813 11/16/2023 LOURDES MIRANDA ARP REIM-SENIOR TRIP-MEXICAN INDEPENDENCE 9/20/23 275-60-726-53370-16074 10.00$ 243808 11/16/2023 JOSE R. REYNAGA REFUND-SENIOR TRIP-OXNARD SALSA FES 7/29/2023 501-60-000-22327-00000 15.00$ 243809 11/16/2023 JOSEFINA SIORDIA ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 20.00$ 243810 11/16/2023 LETTY KIM REFUND DUE TO CLASS CANCELLED 9/23/23 - 10/28/23 100-60-000-42600-00000 57.00$ 243805 11/16/2023 JIMMY WONG MATERIALS&SUPPLIES-HALLOWEEN-COMMUNITY CENTER 501-60-000-22328-00000 380.24$ 243806 11/16/2023 JONATHON MUI REFUND-SENIOR TRIP-OXNARD SALSA FES 7/29/2023 501-60-000-22327-00000 15.00$ 243807 11/16/2023 JORGE G. HERNANDEZ ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 20.00$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243886 11/16/2023 ROADLINE PRODUCTS INC. ASPHALT PAINT AND PAINT TRUCK SUPPLIES 240-50-550-53100-15705 224.48$ 243887 11/16/2023 SAN GABRIEL VALLEY WATER COMPANY COST OF WATER FOR CITY BUILDINGS:10/2-10/30/2023 100-60-620-53402-00000 656.40$ 243887 11/16/2023 SAN GABRIEL VALLEY WATER COMPANY WATER-CITY PARKS-9/22-10/25/2023 252-60-620-53402-00000 7,995.66$ 243884 11/16/2023 POLICE RECORDS AND INFORMATION MANAGEMENT GROUP, INC. ASSIST POLICE DEPARTMENT WITH PURGING OF OLD FILES 208-30-340-51101-00000 6,720.00$ 243884 11/16/2023 POLICE RECORDS AND INFORMATION MANAGEMENT GROUP, INC. PUBLIC RECORDS REQUEST TRACKING SERVICES AUG.2023 100-30-330-51101-00000 2,500.00$ 243885 11/16/2023 RAQUEL M. CERVANTES CASE# RID 1202591- NOE CERVANTES 100-00-000-21225-00000 115.39$ 243882 11/16/2023 MOON VALLEY NURSERY CONSOLIDATED HOLDINGS, LLC REPLACE STRAWBERRY TREE DUE TO TRAFFICE ACCIDENT 403-10-000-46950-11320 719.36$ 243882 11/16/2023 MOON VALLEY NURSERY CONSOLIDATED HOLDINGS, LLC MATERIAL & SUPPLIES FOR MORGAN PARK AMPHITHEATRE 240-50-561-53100-00000 3,663.50$ 243883 11/16/2023 PHILLIPPE HUYNH REFUND C&D 12910 ST. JAMES PL 246-00-000-22540-00000 502.00$ 243881 11/16/2023 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLING, 8,877 GALLONS, 402-50-591-53110-16140 17,806.26$ 243881 11/16/2023 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLING, 8,877 GALLONS, 402-50-590-53110-16140 14,230.57$ 243881 11/16/2023 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLING, 8,877 GALLONS, 402-50-591-53110-16140 3,539.59$ 243878 11/16/2023 LUZ LOPEZ REFUND C&D 4515 ,MERCED AVE 246-00-000-22540-00000 300.00$ 243879 11/16/2023 MARIO BALLADARES REFUND C&D 3644 PUENTE AVE. 246-00-000-22540-00000 535.00$ 243880 11/16/2023 MARIPOSA LANDSCAPES INC. MAINTAIN SELECTED LANDSCAPED AREAS CITYWIDE OCT.23 251-50-560-51100-00000 8,333.33$ 243877 11/16/2023 LOS ANGELES COUNTY SHERIFFS DEPARTMENT CASE# CVMV230027-ANDRES A VILLALOBOS 100-00-000-21225-00000 710.22$ 243878 11/16/2023 LUZ LOPEZ REFUND C&D 4519 MERCED AVE. 246-00-000-22540-00000 300.00$ 243875 11/16/2023 LA CANADA DESIGN GROUP INC CONSTRUCTION ADMINISTRATION SERVICES FOR JULY 2023 270-50-520-58100-55022 9,566.56$ 243876 11/16/2023 LOS ANGELES COUNTY PUBLIC WORKS SAN GABRIEL RIVER BIKEWAY PROJECT FLOOD PERMIT 245-50-520-58100-15538 2,161.00$ 243872 11/16/2023 JING XU REFUND C&D 3644 PUENTE AVE. 246-00-000-22540-00000 535.00$ 243873 11/16/2023 JOSE NAVARRO REFUND FOR OVERCHARGED BY LA COUNTY RECORDER 100-25-299-51101-00000 36.00$ 243874 11/16/2023 JUST REWARDS GIFT CARDS FOR EMPLOYEE TRANSPORTATION PROGRAM 231-50-540-53120-00000 137.50$ 243869 11/16/2023 EWING IRRIGATION, INC. IRRIGATION SUPPLIES FOR LANDSCAPED AREAS 251-50-562-53100-00000 1,592.16$ 243870 11/16/2023 GREG RUVOLO 1 MONTH RENTAL FOR FIRE LOCATED AT 4262 ELTON AVE. 403-10-000-46950-11320 500.00$ 243871 11/16/2023 HDL, COREN & CONE CONTRACT SERVICES PROPERTY TAX:JUL.-SEP. 2023 100-25-299-51100-00000 3,325.40$ 243868 11/16/2023 DOOLEY ENTERPRISES, INC. AMMUNITION FOR PATROL 100-30-310-53100-00000 18,710.79$ 243869 11/16/2023 EWING IRRIGATION, INC. IRRIGATION SUPPLIES FOR LANDSCAPED AREAS 251-50-562-53100-00000 4,743.91$ 243869 11/16/2023 EWING IRRIGATION, INC. IRRIGATION SUPPLIES FOR LANDSCAPED AREAS 251-50-562-53100-00000 334.65$ 243865 11/16/2023 CAL LAND ENGINEERING AND ASSOCIATES, INC. LAND SURVEYING SERVICES FOR ZOCALO PARK AUG.2023 270-50-520-58100-55022 4,000.00$ 243866 11/16/2023 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE & CONTROL. ANIMAL CONTROL SERVICES FOR SEP.2023 275-30-712-51100-13250 76,789.94$ 243867 11/16/2023 CWE DESIGN SERVICES FOR BARNES PARK REGIONAL SEP.2023 258-50-520-58100-55001 1,741.28$ 243864 11/16/2023 BMO BANK N.A. FLOWERS FOR CENTERPIECES FOR HALLOWEEN EVENT 100-10-150-53370-11123 29.77$ 243864 11/16/2023 BMO BANK N.A. 20-AT HOME COVID TESTING 403-10-160-51101-00000 220.28$ 243864 11/16/2023 BMO BANK N.A. BLACK FACE MASKS 403-10-160-51101-00000 81.75$ 243863 11/16/2023 BMO BANK N.A. TRAINING-DETECTIVE IP AND FTO KIM(OTS) 11/6-7/2023 271-30-350-53200-17224 436.30$ 243864 11/16/2023 BMO BANK N.A. PARMA-MEMBERSHIP 100-10-150-53330-00000 300.00$ 243864 11/16/2023 BMO BANK N.A. FOOD FOR HALLOWEEN LUNCHEON 100-10-150-53370-11123 404.87$ 243863 11/16/2023 BMO BANK N.A. REFUND FROM HILTON CONCORD 10/09/2023 100-30-310-53200-00000 (205.57)$ 243863 11/16/2023 BMO BANK N.A. TRAINING FOR LT MARTIN 10/14-15/2023 100-30-310-53200-00000 224.27$ 243863 11/16/2023 BMO BANK N.A. REFUND FROM HILTONSAC ARDEN 8/24/2023 100-30-310-53200-00000 (33.00)$ 243863 11/16/2023 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-310-51101-00000 45.00$ 243863 11/16/2023 BMO BANK N.A. FOOD FOR STATE OF DEPARTMENT MEETING 100-30-310-53100-00000 670.00$ 243863 11/16/2023 BMO BANK N.A. TRAINING FOR LT CROSS 10/15-19/2023 100-30-310-53200-00000 588.92$ 243862 11/16/2023 ANA KARINA RUEDA REIM FOR CAKES (DESERTS FOR HALLOWEEN LUNCHEON) 100-10-150-53370-11123 68.96$ 243863 11/16/2023 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-310-51101-00000 0.45$ 243863 11/16/2023 BMO BANK N.A. REPLENISHMENT FOR TRANSPONDERS 100-30-310-51101-00000 45.00$ 243859 11/16/2023 YOLANDA MILLANO ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243860 11/16/2023 YUAN ZHOU REFUND C&D - B00-022-153 - 4641 STEWART AVE 246-00-000-22540-00000 300.00$ 243861 11/16/2023 ZULMA APARICIO REFUND-RENTAL DEPOSIT-BARNES PARK-10/29/2023 501-60-000-22333-00000 100.00$ 243856 11/16/2023 WASTE MANAGEMENT COLLECTION AND RECYCLING, INC CNG FUEL FOR CITY VEHICLES 402-50-590-53110-16140 4,020.42$ 243857 11/16/2023 WCS DISTRIBUTING, INC. REPLACE SUPPLIES STOCK-PARK LANDSCAPE 251-50-560-53371-00000 155.00$ 243858 11/16/2023 YOLANDA ESPINOSA ARPA REIM-REGISTRATION-SWIM LESSONS-10/9-25/2023 275-60-734-53370-16070 94.00$ 243853 11/16/2023 VANESSA PEREZ ARPA REIM-REGISTRATION-TUFF KIDZ 10/05-10/26 275-60-734-53370-16070 100.00$ 243854 11/16/2023 VIRGINIA MARIA HERNANDEZ ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243855 11/16/2023 VISITACION NARZABAL ARP SENIOR TRIP-REIM FOR REGIS-SENIOR PROM 10/6/23 275-60-726-53370-16074 25.00$ 243850 11/16/2023 THE DRALA PROJECT INC INVOICE 6728 DELL DVD DRIVES 401-10-140-53390-00000 361.29$ 243851 11/16/2023 TRIPEPI,SMITH AND ASSOCIATES, INC COMMUNICATIONS&SOCIAL MEDIA - OCT 2023 230-10-110-51100-11402 2,357.50$ 243852 11/16/2023 TUAN LUONG REFUND FOR SWIM LESSONS FOR SEDONA LUONG 100-60-000-42600-00000 47.00$ 243847 11/16/2023 STATE OF CALIF ENERGY RESOURCES CONSERV AND DEV COMM'N PRINCIPAL&INTEREST-LOAN 00915-ECD-PYMT 11 200-50-520-55742-15755 11,386.60$ 243848 11/16/2023 TERESA MIRA REFUND C&D - B00-021-284 - 12727 SALISBURY ST #A 246-00-000-22540-00000 415.00$ 243849 11/16/2023 TESSIE B. 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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243922 11/22/2023 FOOD 4 LESS FOOD FOR THE FREE SENIOR MEAL PROGRAM MONTH #18 275-60-713-53100-16075 21,506.37$ 243919 11/22/2023 DEPARTMENT OF JUSTICE FINGERPRINTING SRVC FOR OCT2023 100-10-150-51101-11124 211.00$ 243920 11/22/2023 DIVISION OF THE STATE ARCHITECT DISABILITY ACCESS AND EDUCATION SB1186-7/1-9/30/23 100-20-000-40231-00000 348.80$ 243921 11/22/2023 ECO CAR SPA CAR WASH FOR POLICE VEHICLES IN OCTOBER 402-50-591-51101-00000 150.99$ 243917 11/22/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL THE WEEK OF 11/11/2023 100-30-370-51101-00000 70.00$ 243917 11/22/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL THE WEEK OF 11/15/2023 100-30-370-51101-00000 65.00$ 243918 11/22/2023 CPRS ANNUAL MEMBERSHIP FEE-ARMANDO N. EXP 1/31/24 100-60-640-53330-00000 145.00$ 243917 11/22/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL THE WEEK OF 10/25/2023 100-30-370-51101-00000 65.00$ 243917 11/22/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL THE WEEK OF 10/28/2023 100-30-370-51101-00000 70.00$ 243917 11/22/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL THE WEEK OF 11/1/2023 100-30-370-51101-00000 65.00$ 243915 11/22/2023 CONCENTRA HEALTH SERVICES, INC 1-CLASS I PHYSICAL-PAULINE LY 100-10-150-51101-11122 121.00$ 243916 11/22/2023 CORODATA RECORDS MANAGEMENT, INC. STORAGE OF FILES FOR 10/1-10/31/2023 100-10-120-51101-11431 56.66$ 243917 11/22/2023 COVINA NICE CLEANERS CLEANING SERVICES FOR JAIL THE WEEK OF 10/18/2023 100-30-370-51101-00000 65.00$ 243913 11/22/2023 CHICAS GRAPHICS AND DESIGN BUSINESS CARDS 100-10-120-53100-00000 181.91$ 243914 11/22/2023 CINTAS FIRST AID & SAFETY FIRST AID KIT SUPPLIED IN CITY YARD AND MECHANICS. 246-50-540-53100-15705 163.67$ 243914 11/22/2023 CINTAS FIRST AID & SAFETY FIRST AID KIT SUPPLIED IN CITY YARD AND MECHANICS. 402-50-590-53100-00000 163.67$ 243911 11/22/2023 CALIFORNIA DEPARTMENT OF CONSERVATION STRONG MOTION INSTRUMENTATION(SMI) JUL-SEP2023 100-00-000-20017-00000 280.90$ 243912 11/22/2023 CHARTER COMMUNICATIONS DATA CONNECTION FOR RADIO SYSTEMS 11/11-12/10/23 100-30-310-53403-00000 392.72$ 243913 11/22/2023 CHICAS GRAPHICS AND DESIGN HR DEPARTMENT BUSINESS CARDS-BARBARA JIMENEZ 100-10-150-53100-00000 110.25$ 243910 11/22/2023 CAL BLEND SOILS INC BULK LANDSCAPE PRODUCTS 251-50-560-53100-00000 3,633.84$ 243911 11/22/2023 CALIFORNIA DEPARTMENT OF CONSERVATION STRONG MOTION INSTRUMENTATION(SMI) JUL-SEP2023 100-00-000-20016-00000 403.37$ 243908 11/22/2023 BMO BANK N.A. A DAY-TIMER PLANNER REFILL-JAN-DEC 2024 100-40-400-53100-00000 66.15$ 243909 11/22/2023 BMO BANK N.A. MEMBERSHIP RENEWAL FOR RON GARCIA-9/4/2023 100-40-405-53330-00000 125.00$ 243909 11/22/2023 BMO BANK N.A. ICSC CONFERENCE REGISTRATION-VICTOR VIRAMONTES 100-40-405-53350-00000 550.00$ 243905 11/22/2023 BALDWIN PARK FLOWERS & GIFTS FLORAL BOUQUET FOR THE SENIOR CENTER 100-60-630-53100-00000 49.61$ 243906 11/22/2023 BEAR COMMUNICATIONS REPAIR RADIO IN UNIT#38 10/27/2023 100-30-310-53371-00000 510.00$ 243907 11/22/2023 BLACK & WHITE EMERGENCY VEHICLES, LLC REPAIRS INCLUDING PARTS -POLICE VEHICLE 10/19/2023 402-50-591-53371-00000 109.10$ 243903 11/22/2023 AT&T MOBILE DATA COMPUTERS DATA CONNECTION OCT.23 100-30-310-53403-00000 1,444.06$ 243903 11/22/2023 AT&T MOBILE & COMPUTERS DATA CONNECTION BACK-UP OCT.23 100-30-310-53403-00000 1,444.06$ 243904 11/22/2023 AT&T MOBILITY WIRELESS AIR CARDS - MOBILE DATA COMPUTERS NOV.23 100-30-310-53403-00000 1,623.59$ 243900 11/22/2023 ANA AYALA ARPA SENIOR TRIPS & EVENTS REIM PROGRAM FOR OCT.6 275-60-726-53370-16074 25.00$ 243901 11/22/2023 APN LANDSCAPING INC PIPE REPAIR- AT WALNUT CREEK PARK 10/20/23 251-50-571-53371-00000 1,050.00$ 243902 11/22/2023 AT&T PHONE&WIRELESS SRVC-11/7-12/6/23-AC#33125456334644 100-30-310-53403-00000 48.01$ 243897 11/20/2023 CITY OF SANTA ANA DEFENSIVE TACTICS/ACT INSRUCTOR COURSE -SANTA ANA 100-30-310-53200-00000 2,500.00$ 243898 11/22/2023 ACRYLATEX COATINGS AND RECYCLING INC PAINT AND OTHER SUPPLIES USED FOR 245-50-570-53100-15040 585.43$ 243899 11/22/2023 ALAN VELASCO PER DIEM 2023 USA BOXING CHAMPIONSHIPS 12/2-9/23 100-60-610-53100-16130 456.50$ 243894 11/16/2023 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE ON 10/4/2023 251-50-561-51100-00000 9,672.00$ 243895 11/16/2023 YUNEX LLC CITY'S TRAFFIC SIGNAL AND STREET LIGHT AGU. 2023 240-50-530-51100-00000 1,916.91$ 243896 11/16/2023 ZHONGLIANG PANG REFUND C&D 3228 FEATHER AVE. 246-00-000-22540-00000 300.00$ 243892 11/16/2023 VALLEY COUNTY WATER DIST COST OF WATER FOR TRANSIT CENTER 254-60-620-53402-15882 536.37$ 243893 11/16/2023 VICTORIA LOPEZ REIM FOR BALLOON KIT AND DECOR(HALLOWEEN LUNCHEON) 100-10-150-53370-11123 9.34$ 243894 11/16/2023 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE ON 10/4/2023 251-50-561-51100-00000 410.00$ 243892 11/16/2023 VALLEY COUNTY WATER DIST WATER-CITY PARKS-9/22-10/25/2023 252-60-620-53402-00000 2,871.40$ 243892 11/16/2023 VALLEY COUNTY WATER DIST WATER SERVCIE FOR TINY HOMES @14173 GARVEY AVE. 501-50-000-22000-55003 473.68$ 243892 11/16/2023 VALLEY COUNTY WATER DIST WATER-SPRINKLERS-9/25-10/25/2023 251-50-560-53402-00000 9,304.49$ 243890 11/16/2023 TPX COMMUNICATIONS CO 1/9/2023 ANNUAL TELEPHONE USAGE CITY WIDE, 401-10-141-53403-11506 7,129.15$ 243891 11/16/2023 UNITED ROTARY BRUSH CORP REPLACEMENT PARTS FOR CITY STREET SWEEPER 246-50-552-53100-15005 470.55$ 243892 11/16/2023 VALLEY COUNTY WATER DIST WATER-CITY BUILDINGS-9/21-10/23/2023 100-60-620-53402-00000 2,371.84$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR TRAFFIC SIGNALS & STREET 251-50-530-53401-00000 101.79$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON ENERGY-STREET LIGHTS-10/9-11/6/2023-ACT#529585789 251-50-530-53401-00000 74.19$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR CITY BUILDINGS 9/26-10/24/2023 100-60-620-53401-00000 25,130.15$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON ENERGY-TRANSIT CENTER-10/9-11/6/2023-ACT#631947566 254-60-620-53401-15882 1,503.13$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON ENERGY-CITY BUIDINGS-10/9-11/6/2023-ACT#0153247920 100-60-620-53401-00000 776.42$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR CITY BUILDINGS 10/6-11/5/2023 100-60-620-53401-00000 2,445.02$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON ENERGY-STREET LIGHTS-10/9-11/6/2023-ACT#0529827885 251-50-530-53401-00000 71.65$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON ENERGY-TRAFFIC SIGNALS-10/9-11/6/2023-ACT#00345157 251-50-530-53401-00000 86.41$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON ENERGY-TRANSIT CENTER-10/9-11/6/2023-ACT#631947566 100-60-620-53401-00000 3,433.68$ 243888 11/16/2023 SOUTH COAST A.Q.M.D AQMD LIQUID FULE DISPENSING SYSTEM-13135 GARVEY AV 402-50-590-53370-00000 184.41$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR TRAFFIC SIGNALS & STREET 251-50-530-53401-00000 47,790.23$ 243889 11/16/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR SPRINKLERS 10/6/-11/5/2023 251-50-560-53401-00000 75.57$ 243887 11/16/2023 SAN GABRIEL VALLEY WATER COMPANY WATER SERVICE -SERENTIY HOME-13165-67 E. GARVEY 275-60-710-53370-66023 337.85$ 243887 11/16/2023 SAN GABRIEL VALLEY WATER COMPANY WATER-SPRINKLERS-10/2-10/30/2023 251-50-560-53402-00000 2,256.05$ 243888 11/16/2023 SOUTH COAST A.Q.M.D AQMD LIQUID FULE DISPENSING SYSTEM 13135 GARVEYAVE 402-50-590-53370-00000 298.50$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 243960 11/22/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE, PARKS MAINT 251-50-571-53403-00000 890.27$ 243960 11/22/2023 VERIZON WIRELESS CELL PHONE-7/22-8/21/23 ACT#870914792-00003 100-60-610-53403-00000 201.05$ 243960 11/22/2023 VERIZON WIRELESS CELL PHONE-7/22-8/21/23 ACT#870914792-00003 100-60-620-53403-00000 83.02$ 243958 11/22/2023 TRIPEPI,SMITH AND ASSOCIATES, INC COMMUNICATIONS&SOCIAL MEDIA-SEP2023 230-10-110-51100-11402 222.50$ 243959 11/22/2023 TYLER TECHNOLOGIES INC ANNUAL MAINTENANCE 7/1/2023-6/30/2024 235-40-440-51101-14060 26,260.51$ 243960 11/22/2023 VERIZON WIRELESS CELLULAR & TABLETS SERVICE FOR 9/22-10/21/2023 251-50-562-53403-00000 585.55$ 243956 11/22/2023 THE GAS COMPANY VEHICLE FUEL-CNG STATION-10/1-11/1/23ACT#862972725 402-50-590-53110-16140 61.49$ 243957 11/22/2023 THE HAPPY KEY NEW IGNITION AND DOOR LOCKS FOR UNIT 7318 402-50-590-53100-00000 330.00$ 243957 11/22/2023 THE HAPPY KEY THREE TRUCK KEYS FOR UNIT 5099 402-50-590-53100-00000 21.00$ 243953 11/22/2023 STARSIDE SECURITY & INVESTIGATIONS INC JAIL SERVICES FOR OCT.2023 100-30-370-51100-00000 40,655.76$ 243954 11/22/2023 STERICYCLE, INC. COLLECTION OF BIOHAZARD MATERIALS 100-30-360-53100-00000 85.83$ 243955 11/22/2023 SUNBELT RENTALS RENTALS-MANLIFT FOR CITY HALL PRJ 10/17-10/20/23 245-50-550-53391-15622 2,159.93$ 243951 11/22/2023 SMART & FINAL MATERIALS&SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 76.24$ 243951 11/22/2023 SMART & FINAL MATERIALS&SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 234.37$ 243952 11/22/2023 SOUTHERN CALIFORNIA EDISON COST OF ENERGY FOR TRAFFIC SIGNALS & STREET 251-50-530-53401-00000 113.83$ 243950 11/22/2023 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES 240-50-551-50119-00000 165.13$ 243950 11/22/2023 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES 240-50-551-50119-15705 15.00$ 243950 11/22/2023 SHOETERIA INC BOOT ALLOWANCE FOR SEIU EMPLOYEES 251-50-551-50119-00000 105.00$ 243947 11/22/2023 SAN GABRIEL VALLEY POLICE CHIEF'S ASSN CHIEF LOPEZ MEMBERSHIP DUE FOR FY2023-2024 100-30-300-53330-00000 400.00$ 243948 11/22/2023 SECTRAN SECURITY INC. SECTRAN SERVICE-NOV 2023 - CASH TRANSFER TO LOOMIS 100-25-299-53370-12404 434.22$ 243949 11/22/2023 SHI INTERNATIONAL CORP MAC STUDIO M2 MAX 12-CORE CPU30-CORE GPU 512GB SSD 245-50-510-53390-00000 2,172.71$ 243946 11/22/2023 ROYAL COACHES AUTO BODY & TOWING INC. TOWING OF CITY&POLICE VEHICLES-7/6/2023-2015 GMC 402-50-591-51101-00000 210.75$ 243946 11/22/2023 ROYAL COACHES AUTO BODY & TOWING INC. TOWING OF CITY&POLICE VEHICLES-8/9/2023-1997 GMC 402-50-591-51101-00000 737.62$ 243945 11/22/2023 RIO HONDO COMM. COLLEGE PHYSICAL FITNESS 100-30-310-53200-00000 50.00$ 243946 11/22/2023 ROYAL COACHES AUTO BODY & TOWING INC. TOWING OF CITY&POLICE VEHICLES-9/14/23-2016 BMW 402-50-591-51101-00000 526.87$ 243944 11/22/2023 PUENTE HILLS FORD LLC SUPPLIES FOR UNIT 3150 AND 5065 402-50-591-53100-00000 427.18$ 243944 11/22/2023 PUENTE HILLS FORD LLC SUPPLIES FOR UNIT 3150 AND 5065 402-50-590-53100-00000 9.48$ 243944 11/22/2023 PUENTE HILLS FORD LLC SUPPLIES FOR UNIT 3150 AND 5065 402-50-590-53100-00000 432.98$ 243943 11/22/2023 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 21.90$ 243943 11/22/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 10/24/23 245-50-560-53371-15536 194.26$ 243943 11/22/2023 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-15536 45.92$ 243943 11/22/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 10/17/23 245-50-560-53371-15536 71.49$ 243943 11/22/2023 PRIME POWER EQUIPMENT INC REPAIRS-BLOWER & CLEANUP FOR BUS SHELTER 10/18/23 245-50-581-53371-15510 55.60$ 243943 11/22/2023 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 10/24/23 245-50-560-53371-15536 218.86$ 243942 11/22/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 256-50-520-58100-55022 6,175.00$ 243942 11/22/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 258-50-520-58100-55022 19,475.00$ 243942 11/22/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 275-50-765-58100-55022 131,322.02$ 243941 11/22/2023 PALICON GROUP BACKGROUND PD APPLICANT MARTIN/OGANESIAN 100-30-310-51100-00000 1,050.00$ 243941 11/22/2023 PALICON GROUP BACKGROUND PD APPLICANT LEWIN 100-30-310-51100-00000 350.00$ 243942 11/22/2023 PCN3, INC. CONSTRUCTION CONTRACT FOR SUSAN RUBIO 200-50-520-58100-55022 129,865.00$ 243938 11/22/2023 OCEAN BLUE ENVIRONMENTAL SERVICES, INC SCHEDULED AND EMERGENCY HAZMAT SERVICES OCT. 2023 258-50-551-51101-00000 2,496.32$ 243939 11/22/2023 ODP BUSINESS SOLUTIONS, LLC CITY WIDE PAPER 401-10-141-53100-11504 2,451.67$ 243940 11/22/2023 O'REILLY AUTO PARTS MATERIALS AND SUPPLIES - PCV HOSE, PCV ELBOW 402-50-591-53100-00000 28.60$ 243936 11/22/2023 MATHISEN OIL CO INC SHOP STOCK OIL FOR ALL CITY AND POLICE VEHICLES 402-50-590-53100-00000 875.98$ 243936 11/22/2023 MATHISEN OIL CO INC SHOP STOCK OIL FOR ALL CITY AND POLICE VEHICLES 402-50-591-53100-00000 875.98$ 243937 11/22/2023 MIGUEL ANGEL GARCIA SANTA CLAUS SUIT-HOLIDAY PARADE&DRY CLEANING 100-60-610-53100-16148 300.00$ 243933 11/22/2023 JUAN E. RAMIREZ ENGLISH -SPANISH INTERPRETER AND TRANSLATOR 100-10-110-51101-00000 4,400.00$ 243934 11/22/2023 LONNIE MORENO PARADE ANNOUNCEMENTS-12/2/2023 100-60-610-53100-16148 100.00$ 243935 11/22/2023 MARIA PELAYO ARPA SENIOR TRIPS & EVENTS REIM PROGRAM FOR OCT.6 275-60-726-53370-16074 25.00$ 243930 11/22/2023 JAMES PATRICK THOMAS 8 CLEAR POLYCARBONATE SHEET FOR THE BUS SHELTER 244-50-581-53100-15510 1,535.74$ 243931 11/22/2023 JANICE VILLALOBOS PER DIEM FOR ADMINISTRATOR COURSE 11/27-11/29/2023 100-30-310-53200-00000 185.00$ 243932 11/22/2023 JESSE BACA COMPUTER LOAN 100-00-000-11031-00000 974.25$ 243928 11/22/2023 HOME DEPOT MATERIAL&SUPPLIES-STREET MAINTENANCE 240-50-551-53100-15705 6.59$ 243928 11/22/2023 HOME DEPOT MATERIAL&SUPPLIES-PAINT FOR THE GRAFFITI DIVISION 245-50-570-53100-14885 56.07$ 243929 11/22/2023 HOSE-MAN INC PURCHASE OF HOSES THE STREET SWEEPER UNIT 5098 246-50-552-53100-15005 81.76$ 243927 11/22/2023 GLEN JOHN APRAMIAN MD INC PHYSICAL-SWORN-HEP.B VACCINE-9/26/23-RICARDO BUGAR 100-10-150-51101-11122 995.00$ 243928 11/22/2023 HOME DEPOT MATERIAL&SUPPLIES-STREET MAINTENANCE 240-50-551-53100-15705 38.20$ 243928 11/22/2023 HOME DEPOT MATERIAL&SUPPLIES-PAINT FOR THE GRAFFITI DIVISION 245-50-570-53100-14885 488.21$ 243924 11/22/2023 FRONTIER COMMUNICATIONS PHONE & WIRELESS SRVC-10/28-11/27/23-ACT#950317985 100-30-310-53403-00000 172.79$ 243925 11/22/2023 FUN EXPRESS, LLC DECORATION FOR VETERANS DAY ON 11/11/23 100-60-610-53100-16149 128.11$ 243926 11/22/2023 GABRIEL CONTAINER CO. CARDBOARD BOXES FOR THE FOOD GIVEWAY PROGRAM 275-60-713-53100-16072 771.40$ 243923 11/22/2023 FOOD 4 LESS FOOD/PRODUCE-CHRISTMAS FOOD BASKETS PRO. 12/16/23 100-60-640-53100-16106 1,750.00$ 243924 11/22/2023 FRONTIER COMMUNICATIONS ANNUAL TELELEPHONE USAGE FOR 2194-5-10/28/2023 401-10-141-53403-11506 1,178.25$

Page 8 of 10 ends

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0007914 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 (1,190.70)$ DFT0007874 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 1,380.37$ DFT0007896 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 (754.64)$ DFT0007897 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 (198.45)$ DFT0007871 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 13,007.17$ DFT0007872 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,306.34$ DFT0007873 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 700.00$ DFT0007868 11/09/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 26,238.42$ DFT0007869 11/09/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 17,407.68$ DFT0007870 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 369.15$ DFT0007865 11/09/2023 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 18,137.78$ DFT0007866 11/09/2023 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 28,759.48$ DFT0007867 11/09/2023 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 623.67$ DFT0007854 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 713.55$ DFT0007855 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 4,354.99$ DFT0007856 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 2,779.27$ DFT0007851 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 820.00$ DFT0007852 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,355.20$ DFT0007853 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 565.98$ DFT0007848 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,300.92$ DFT0007849 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SMART CARE HEALTH INSURANCE 100-00-000-21210-00000 377.65$ DFT0007850 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 661.49$ DFT0007845 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 3,394.41$ DFT0007846 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 942.74$ DFT0007847 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 37,173.17$ DFT0007843 11/09/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 10,081.65$ DFT0007844 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 6,718.46$ DFT0007840 11/09/2023 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 18,419.04$ DFT0007841 11/09/2023 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,594.30$ DFT0007842 11/09/2023 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 9,547.48$ DFT0007827 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 (340.19)$ DFT0007838 11/09/2023 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 196.23$ DFT0007839 11/09/2023 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0007816 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,306.34$ DFT0007817 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 700.00$ DFT0007818 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 1,400.00$ DFT0007800 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 2,779.27$ DFT0007814 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 369.15$ DFT0007815 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 13,086.60$ DFT0007797 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 188.66$ DFT0007798 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 713.55$ DFT0007799 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 4,695.18$ DFT0007794 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 859.94$ DFT0007795 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' PORAC - POLICE ONLY HEALTH INSURANCE 100-00-000-21210-00000 820.00$ DFT0007796 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,355.20$ DFT0007791 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 37,173.17$ DFT0007792 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,300.92$ DFT0007793 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SMART CARE HEALTH INSURANCE 100-00-000-21210-00000 377.65$ DFT0007788 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 6,718.46$ DFT0007789 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 3,394.41$ DFT0007790 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 942.74$ 243963 11/22/2023 Y-TIRE SALES TIRES FOR POLICE VEHICLES 402-50-591-53100-00000 1,149.96$ DFT0007760 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 1,962.06$ DFT0007771 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SMART CARE HEALTH INSURANCE 100-00-000-21210-00000 (755.28)$ 243961 11/22/2023 VERONICA DELGADO REFUND FOR DEPOSIT FOR THE GAZEBO ON 11/12/20 100-60-000-45601-00000 225.00$ 243961 11/22/2023 VERONICA DELGADO REFUND FOR DEPOSIT FOR THE GAZEBO ON 11/12/23 501-60-000-22333-00000 100.00$ 243962 11/22/2023 WEBCO LB LLC OCTOBER 2023- PARKING SWEEPING SERVICES 254-50-560-51101-15734 4,200.00$ 243960 11/22/2023 VERIZON WIRELESS CELL PHONE-7/22-8/21/23 ACT#870914792-00003 100-60-660-53403-00000 41.51$ 243960 11/22/2023 VERIZON WIRELESS CELL PHONE-7/22-8/21/23 ACT#870914792-00003 100-60-680-53403-00000 79.52$ 243960 11/22/2023 VERIZON WIRELESS CELL PHONE-9/22-10/21/23 ACT#870914792-00003 252-60-620-53403-00000 83.02$ 243960 11/22/2023 VERIZON WIRELESS CELL PHONE-7/22-8/21/23 ACT#870914792-00003 100-60-630-53403-00000 83.02$ 243960 11/22/2023 VERIZON WIRELESS CELL PHONE-7/22-8/21/23 ACT#870914792-00003 100-60-640-53403-00000 121.03$ 243960 11/22/2023 VERIZON WIRELESS CELL PHONE-7/22-8/21/23 ACT#870914792-00003 100-60-650-53403-00000 121.03$

Page 9 of 10 ends

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number Grand Total: 2,202,918.63$
DFT0008063 11/16/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 24,689.00$ DFT0008064 11/16/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 37,032.52$ DFT0008061 11/16/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 94,356.68$ DFT0008062 11/16/2023 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 5,951.60$ DFT0008048 11/16/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 3,850.00$ DFT0008049 11/16/2023 MASSMUTUAL MASS MUTUAL CITY PAID 100-00-000-21257-00000 2,625.00$ DFT0008050 11/16/2023 MASSMUTUAL EMPOWER CITY PAID 100-00-000-21257-00000 896.55$ DFT0008045 11/16/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 52.58$ DFT0008046 11/16/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 18.81$ DFT0008047 11/16/2023 MASSMUTUAL DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 51.54$ DFT0008023 11/16/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 702.75$ DFT0008024 11/16/2023 AMERICAN FIDELITY ASSURANCE COMPANY FSA - AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 984.14$ DFT0008044 11/16/2023 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 3,061.36$ DFT0008020 11/16/2023 MASSMUTUAL EMPOWER 100-00-000-21213-00000 13,207.00$ DFT0008021 11/16/2023 MASSMUTUAL EMPOWER RETIREMENT 100-00-000-21213-00000 3,519.49$ DFT0008022 11/16/2023 MASSMUTUAL EMPOWER 100-00-000-21232-00000 1,492.00$ DFT0008017 11/13/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 66.00$ DFT0008018 11/13/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 8.70$ DFT0008019 11/13/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 30.69$ DFT0008006 11/13/2023 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 403.28$ DFT0008007 11/13/2023 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 51.74$ DFT0008008 11/13/2023 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 182.90$ DFT0007984 11/22/2023 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 17,266.44$ DFT0007994 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' RETIRED PREMIUM 100-25-299-50223-00000 21,140.00$ DFT0007995 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' ACTIVE & RETIRED ADMIN FEE 100-25-299-50220-00000 836.32$ DFT0007981 11/22/2023 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 28,588.93$ DFT0007982 11/22/2023 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 750.38$ DFT0007983 11/22/2023 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 25,893.23$ DFT0007959 11/22/2023 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 9,490.85$ DFT0007960 11/22/2023 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 9,999.84$ DFT0007980 11/22/2023 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 18,081.53$ DFT0007956 11/22/2023 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0007957 11/22/2023 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 18,361.92$ DFT0007958 11/22/2023 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,459.39$ DFT0007925 11/08/2023 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 (396.90)$ DFT0007955 11/22/2023 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 195.30$

Page 10 of 10 ends

STAFF REPORT
ITEM NO. ___2___

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TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: December 6, 2023
SUBJECT: Annual Comprehensive Financial Report (ACFR) For F iscal Year 2021-22

SUMMARY
The purpose of this report is to present the City’s Annual Comprehensive Financial Report (ACFR) and Report on Agreed-Upon Procedures of the City’s GANN Appropriation Limit for fiscal year ended June 30, 2022. The City have implemented the recommendations from the City’s independent auditor. We will continue to monitor the financial operation closely and update the policy and procedures as needed.

RECOMMENDATION
It is recommended that the City Council receive and file the City of Baldwin Park’s ACFR for the fiscal year ended June 30, 2022.

FISCAL IMPACT
There is no fiscal impact to receive and file these reports. The City’s General Fund’s fund balance increased by $1.182M (ACFR page 97). The City maintains a solid financial position by taking proactive planning.

BACKGROUND
Annually, the Finance Department prepares and publishes the City’s ACFR following the completion of an independent and certified audit. The independent certified audit firm is The Pun Group, LLP. The ACFR is an extensive report summarizing the financial activities of the City that occurred from July 1, 2021 through June 30, 2022.

The ACFR is prepared in compliance with Governmental Accounting Standards Board (GASB) standards. Pursuant to GASB guidelines, the City’s ACFR is divided into three sections: Introductory, Financial and Statistical. The Introductory section contains a Letter of Transmittal. This letter includes a brief overview of the City, economic outlook, operational controls, and major initiatives. It also includes the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for the fiscal year ended June 30, 2021. The GFOA's Certificate is the highest form of recognition in governmental accounting and financial reporting, and i ts attainment represents a significant accomplishment. The City has consistently received this award over the past decade. The ACFR for the fiscal year ended June 30, 2022 was submitted to GFOA with the expectation of receiving this award again.

The Financial section contains the independent auditor’s report, Management’s Discussion & Analysis (MD&A), and the basic financial statements. The firm of The Pun Group, LLP has issued an unmodified (“clean”) opinion on the financial statements for the f iscal year ended June 30, 2022. This means that their examination, testing and audit procedures allowed them to conclude that the financial statements present fairly, in all material respects, the financial position of the City. This is the best opinion that the City can receive from its auditors.

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The MD&A provides a narrative of how the financial report is presented and key highlights of some of the changes in financial position. The MD&A also provides tables showing comparative information from fiscal year ended June 30, 2021 to June 30, 2022. Th e final section of the ACFR is the Statistical Section. This section presents data useful in analyzing the City’s financial and operational history for comparative purposes. Some of the statistics tracked include financial trends, revenue capacity and debt capacity which are useful for evaluating the City’s financial stability.

Article XIII-B of the California Constitution places limits on the amount of revenue that can be spent by the State and each local government entity. It is the responsibility of the City to calculate the annual appropriations limit. The City’s auditors are required to review and approve the appropriations calculation as part of their audit to the City. The auditor found no exceptions to the City’s calculation of the appropriations limit. The Independent Accountants’ Report on Agreed -Upon Procedures Applies to Appropriations Limit Worksheet is included as Attachment 2.

LEGAL REVIEW
Not required

ATTACHMENTS

1. Annual Comprehensive Financial Report (ACFR) for Fiscal Year Ended June 30, 2022 (Posted on the City’s Website https://www.baldwinpark.com/cafrs/3485-acfr-2022-final/file).

2. Report on Agreed-Upon Procedures of the City’s GANN Appropriation Limit (Posted on the City’s Website https://www.baldwinpark.com/cafrs/3486-2022-independent-accountant-s-report-appropriation-limit/file)

Note: Fiscal year financial highlights will be included in auditor’s PowerPoint Presentation.

STAFF REPORT
ITEM NO. 3

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TO: Honorable Mayor and Members of the City Council
FROM: Shirley Quinones, Chief Deputy City Clerk
Krystal Roman, Administrative Clerk II/Deputy City Clerk DATE: December 6, 2023
SUBJECT: Meeting Minutes

SUMMARY
The City Council held the following meetings on November 15, 2023: Finance Authority Board Meeting, Housing Authority Board Meeting, Special City Council Meeting and Regular City Council Meeting.

RECOMMENDATION
It is recommended that the City Council approve the following meeting minutes of the Finance Authority Board Meeting, Housing Authority Board Meeting Special City Council and Regular City Council Meetings held on November 15, 2023.

FISCAL IMPACT
There is no fiscal impact associated with this item.

LEGAL REVIEW
This report does not require legal review

ATTACHMENTS

1. Meeting Minutes of November 15, 2023

Special Meeting Minutes

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CITY COUNCIL

SPECIAL MEETING
Minutes
November 15, 2023, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called to order by Mayor Estrada at approximately 5:17 p.m.

ROLL CALL

City Clerk Sanez performed roll call:

MEMBERS PRESENT:

Council Member Alejandra Avila (present)
Council Member Jean M Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (absent)
Mayor Emmanuel Estrada (present)

PUBLIC COMMUNICATIONS

Mayor Estrada opened public communications at approximately 5:17 p.m. Seeing no one looking to speak, Mayor Estrada closed public communications.

OPEN SESSION/STUDY SESSION

Rebecca Barboza, Wildlife Biologist with CDFW (California Department of Fish and Wildlife) presented Living with Coyotes presentation.

Sam Gutierrez, Director of Public Works and LCDG presented updates on City Hall Improvements.

RECESS CLOSED SESSION- at approximately 6:05 p.m.

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956

Case: Matthew Rodriguez Case No.: 22:22-CV-01069-FLA(MARx) vs City of Baldwin Park

No Reportable Action

Case: John Doe R.A. vs City of Baldwin Park et al. Case No.: 21STCV355392 Los Angeles Superior Court

No Reportable Action

Special Meeting Minutes

Page 2 of 2 ends

2. Conference with Labor Negotiator
Pursuant to California Government Code, Section 54957.6

Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam.

Finance Director; Karina Rueda, Human Resources Manager

Employee
Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA)
Service Employee International Union (SEIU)

No Reportable Action

3. Public Employment Evaluation
Pursuant to Government Code Section 54957

Title: Director of Community Development
Housing Manager

Item was not heard due to timing.

ADJOURNMENT
Mayor Estrada closed the Special Meeting at approximately 7:17 p.m.

ATTEST: Emmanuel J Estrada, Mayor
_______________________________
Christopher Saenz, City Clerk

City Council Regular Meeting Minutes

Page 1 of 6 ends

CITY COUNCIL

REGULAR MEETING
Minutes
November 15, 2023, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.

CALL TO ORDER
The meeting was called to order by Mayor Estrada at approximately 7:12 p.m.

INVOCATION
The invocation was led by Pastor Jackson.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Estrada.

ROLL CALL
City Clerk Sanez performed roll call:

MEMBERS:

Council Member Alejandra Avila (present)
Council Member Jean M Ayala (present)
Council Member Daniel Damian (present)
Mayor Pro Tem Monica Garcia (absent)
Mayor Emmanuel Estrada (present)

REPORT FROM CLOSED SESSION
City Attorney Marco A. Martinez announced there was no reportable actions on the items listed on the Special Meeting Agenda.

All members were present except for Mayor Pro Tem Garcia and Council Member Ayala did not participate in the matter of Matthew Rodriguez.

MOTION: Mayor Estrada closed the Special Meeting at approximately 7:17 p.m.

ANNOUNCEMENTS
The Mayor announced that t he City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening.

Councilmember Ayala acknowledged President of Valley Water District Javier Vargas.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Mayor Estrada and the City Council presented Certificates of Recognition for the Finance Department Employees 20+ years of service.

Mayor Estrada and the City Council welcomes and Introduce Staff. • Albert Trinh, Accounting Manager
• Barbara Jimenez, Human Resources Technician

Mayor Estrada and the City Council proclaimed LA vs Hate United Against Hate Week November 12 -18, 2023 presented to Celina Maldonado, LA vs Hate Volunteer from CalState University

City Council Regular Meeting Minutes

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PUBLIC COMMUNICATIONS
Mayor Estrada opened public communication at approximately 7:22 p.m., the following spoke:
1) Cecelia Bernal
2) Irma Morales
Seeing no more public speakers, Mayor closed public communications.

CONSENT CALENDAR

1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

2. Treasurer’s Report City (CC) – September 2023
Motion to receive and file the Treasurer’s Report for September 2023.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

3. Meeting Minutes
Motion to approve the following meeting minutes of the Special City Council and Regular City Council Meetings held on November 1, 2023.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

4. Request to renew the Police Department jail services contract with Starside Security & Investigation Inc.

Motion to:

1. Approve the contract with Starside for jail services, subject to any additional non - substantive changes made by the City Attorney and Chief Executive Officer; and

2. Authorize the Mayor to execute the agreement; and

3. Direct staff to release a Request for Proposal prior to the end or the proposed term expiration.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

5. Request for Authorization to Purchase Apex Officer – Pro Training Simulator package and accessories.

Motion to:

1. Waive the formal bidding process for this purchase; and

2. Authorize the Police Department to purchase the Pro Training Simulator package and accessories; and

3. Authorize the Director of Finance to appropriate the funding from the Community Policing Development (CPD) De -Escalation Training Solicitation grant and make the necessary budget adjustment; and

4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase; and
City Council Regular Meeting Minutes

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5. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Sandy Jo MacArthur through August 31, 2024, to allow completion of grant-funded activities." This will be retroactive to July 1, 2023; and

6. Authorize the Chief Executive Officer to approve a no -cost time extension to the subcontract with Joan Brody through August 31, 2024, to allow completion of grant - funded activities." This will be retroactive to July 1, 2023.

Item #5 was pulled for further discussion.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt Motion. Passed [3 – 1]. AYES: AVILA, DAMIAN, ESTRADA NAY: AYALA

6. Consideration to Reallocate Additional American Rescue Plan Act Funding for the Senior Free Meals Program
Motion to:
1)Authorize the Director of Finance to reallocate additional American Rescue Plan Act funding for the Senior Free Meals Program and carry over balances to Fiscal Year 24 -25 until funds are exhausted; and
2) Authorize the Director of Recreation & Community Services to coordinate all elements associated with the Program.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

7. Approval of Contract Change Order for the Public Works Maintenance Yard Improvements Project – CIP 22-028
Motion to:

1. Approve Change Order in the amount of $40,000 and authorize payment to TAIT & Associates for added design services; and,

2. Authorize the Director of Finance to make the necessary budget adjustments and transfers; and,

3. Authorize the Director of Public Works to execute and process the outstanding payments due to TAIT & Associates for plan design services.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

8. Grant Reimbursement Report for 1st Quarter FY23-24 – July 1, 2023, to September 30, 2023 for the Department of Public Works
Motion to receive and file this report.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

9. Approval of Change Orders for La Canada Design Group (LCDG) for Additional Design Services Related to the City Hall 3rd Floor and City Council Chambers Improvements Project, CIP 22-038
Motion to:

1. Authorize the additional work and payment for LCDG in the amount of $62,330.00 for additional architectural and engineering design services; and,

2. Authorize the Director of Public Works to execute change orders with LCDG for design services of the 3rd Floor and City Council Chambers Improvements Project CIP 22 -038; and,
City Council Regular Meeting Minutes

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3. Authorize the Director of Finance to make the necessary budget adjustments and transfers.

Item #9 was pulled for further discussion.

MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

10. Approval of Amendment Number 1 to the Professional Services Agreement with Hinderliter, De Llamas and Associates, Inc. to Close Out the Shop Local Digital Gift Card Program.

Motion to authorize the Chief Executive Officer to execute an amended Professional Services Agreement with H DL subject to any non -substantive changes made by the CEO and City Attorney.

Item #10 was pulled for further discussion.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

11. Consideration to appropriate FY 2019 Permanent Local Housing Allocation Grant Funds from the State of California Department of Housing and Community Development (HCD) Staff recommends that the City Council:

1. Authorize the Chief Executive Officer, and City Attorney, to execute forms and agreements for the use of Permanent Local Housing Allocation program funds to the selected project.

2. Authorize the Director of Finance to appropriate funding for this activity upon receiving PLHA funds from HCD and make the necessary budget adjustments.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

12. Approval of Resolution No. 2023-037 to Revise the Job Title for Information Systems (IT) Manager and Job Description
Staff recommends that the City Council:

1. Approve and adopt Resolution No. 2023-037 entitled “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, TO ADOPT A

SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY
SCHEDULE ACCORDANCE WITH CALPERS GUIDELINES” to update the Comprehensive City of Baldwin Park Salary Schedule to reflect the title change for the classification of Information Systems (IT) Manager to Information Technology Manager.

2. Approve the revisions made to the Information Systems (IT) Manager job description.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

13. Approval of Cannabis Pre -Application Agreement with IGF Partners Realty LLP and California Harvest Fund LLC
It is recommended that the City Council authorize the Chief Executive Officer to execute the Agreement, subject to any non-substantive changes made by the CEO and City Attorney.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

City Council Regular Meeting Minutes

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PUBLIC HEARING

REPORTS OF OFFICERS

14. Designation of Delegate and Alternate Representatives for the San Gabriel Valley Mosquito and Vector Control District
Motion to:

1. Accept nominations on the floor by the Members of the City Council; and

2. Appoint a delegate and an alternate, and adopt Resolution No. 2023 -036 entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, APPOINTING A REPRESENTATIVE AND ALTERNATE AS

OFFICIAL REPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT”; and

3. Direct the City Clerk to provide notification to the SGVMVC of the action taken by the governing body.

MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to appoint Mayor Emmanuel Estrada to represent the City as a member of the San Gabriel Valley Mosquito and Vector Control District. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

15. Ordinance Section 122.04(H) of the Baldwin Park Municipal Code Amending Food Truck Stopping Times
Direction to introduce the following:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION 122.04(H) OF CHAPTER 122, TITLE XI OF THE

BALDWIN PARK MUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING

OF FOOD FROM FOOD TRUCKS

DIRECTION: Mayor and City Council provided direction; no motion needed.

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

SA 1. Treasurer’s Report SA – September 2023
Motion to receive and file the Treasurer’s Report for September 2023.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

SA 2. Successor Agency To The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

City Council Regular Meeting Minutes

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CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &

COMMUNICATION
Mayor and Council members provided comments and direction for staff.

ADJOURNMENT

Mayor Estrada closed public communications at approximately 8:37 p.m.

ATTEST: Emmanuel J Estrada, Mayor
________________________________
Christopher Saenz, City Clerk

FINANCE AUTHORITY

REGULAR MEETING
Minutes
November 15, 2023, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.

CALL TO ORDER
The meeting was called to order by Chair Estrada approximately 7:12 p.m.

ROLL CALL
City Clerk Saenz conducted roll call:

MEMBERS:

Board Member Alejandra Avila (present)
Board Member Jean M. Ayala (present)
Board Member Daniel Damian (present)
Vice-Chair Monica Garcia (absent)
Chair Emmanuel Estrada (present)

PUBLIC COMMUNICATIONS
Chair Estrada opened public communication at approximately 7:22 p.m., the following spoke:
1) Cecelia Bernal
2) Irma Morales
Seeing no more public speakers, Chair Estrada closed public communications.

CONSENT CALENDAR

1. Treasurer’s Report FA – September 2023
Motion to receive and file the Treasurer’s Report for September 2023.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

ADJOURNMENT
Chair Estrada closed public communications at approximately 8:37 p.m.

ATTEST: Emmanuel J Estrada, Chair
Christopher Saenz, City Clerk

HOUSING AUTHORITY

REGULAR MEETING
Minutes
November 15, 2023, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Monica Garcia
Alejandra Avila
Jean M. Ayala
Daniel Damian
These minutes are presented in Agenda order.

CALL TO ORDER
The meeting was called to order by Chair Estrada approximately 7:12 p.m.

ROLL CALL
City Clerk Saenz conducted roll call:

MEMBERS:

Board Member Alejandra Avila (present)
Board Member Jean M. Ayala (present)
Board Member Daniel Damian (present)
Vice-Chair Monica Garcia (absent)
Chair Emmanuel Estrada (present)

CONSENT CALENDAR

1. Baldwin Park Housing Authority’s Warrants and Demands Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion.

Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

2. Treasurer’s Report HA – September 2023
Motion to receive and file the Treasurer’s Report for September 2023.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion. Passed [4 – 0]. AYES: AVILA, AYALA, DAMIAN, ESTRADA

ADJOURNMENT
Chair Estrada closed public communications at approximately 8:37 p.m.

ATTEST: Emmanuel J Estrada, Chair
Christopher Saenz, City Clerk

STAFF REPORT
ITEM NO. 4

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: December 6, 2023
SUBJECT: Implement and Update Written Policies and Procedures for Accounting and Financial Reporting

SUMMARY
The purpose of this staff report is to present updated accounting and financial reporting related policies and procedures as recommended by the City’s independent auditors to the City Council for review and approval.

RECOMMENDATION
Staff recommends that the City Council review and approve the following accounting and financial reporting policies and procedures as follows:

1. Federal Awards Management Policy

2. Monthly and Annual Closing Policy and Procedures

3. GASB 87 – Lease Policy and Procedures

4. GASB 96 – Subscription-Based Information Technology Policies and Procedures

FISCAL IMPACT
None

BACKGROUND
The City's independent auditors have recommended the implementation and/or updating of several accounting and financial reporting-related policies and procedures. In response, the Finance staff has written a new policy and procedures to align with the new requirements of GASB 87 (Disclosure Requirements for Lessees) and GASB 96 (Subscription-Based Information Technology Arrangements). Additionally, they have reviewed and updated existing policies and procedures to incorporate the recommendations from the auditor's requirements.

LEGAL REVIEW
This report and the attachment have been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Federal Awards Management Policy

2. Monthly and Annual Closing Policy and Procedures

3. GASB 87 – Lease Policy and Procedures

4. GASB 96 – Subscription-Based Information Technology Policies and Procedures

City of Baldwin Park
Policy and Procedures for Federal Awards Administration (Updated and Approved on December 6, 2023)

Grant Administration

The purpose of this policy is to establish procedures for administrating federal awards within the guidelines. The City of Baldwin Park does not have a centralized grants department, therefore it is the responsibility of each department obtaining a grant to care for and be familiar with all grant documents and re quirements. If a grant is Federal, the department should i mmediately notify the Director of Finance for inclusion in t he City’s Single Audit. For t he purpose of this policy, “Program Director” applies to the individual wit hin a given department who will be responsible for the grant, and the “Administrator” applies to the federal grant agency.

1. Grant Development, Application, and Approval

a. Legislative Approval – Once the grant plan is developed and the application is filed with the granting a gency, legislative approval is required. If such legislative approval is not specifically required by the written terms of the grant, then the department head may, at his or her discretion, approve grant applications. In this case, a copy of the application shall be sent to the Administrator’s office. If an award is given, a copy of the signed agreement shall also be furnished to t he Administrator’s office and the City’s Director of Finance. Electronic copies are preferable.

b. Matching Funds – Grants that require City matching funds must be coordinated through the Administrator’s office. Available funds must be identified within the existing budget or a budget adjustment will be required for the match. Depending on the nature of the grant, there may be some considerations that may require further discussion and long-term planning prior applying for the grant. For example, the grant establishes a level of service that cannot be maintained once the grant funds are depleted.

c. Grant Budgets – Most grants require the submission of an expenditure budget to the granting agency. T he department head should review this requirement prior to submission and provide the personnel and all related cost projections to the City’s Director of Finance for the budget preparation.

2. Grant Program Implementation

a. Notification and Acceptance of an Award – Official notification of a grant award is typically sent by a funding agency to the program director and/or other official designated in the original grant proposal. However, the authorization to actually spend grant funds is derived from the Board through the approval of a grant budget. This is done with the adoption of the Government-wide operating budget, as the grant budget is a component of such.

b. Establishment of Accounts – The department that obtained the grant will provide the Administrator’s office with information needed to establish revenue and expense accounts for the project. Ordinarily, this information will include a copy of both a summary of the project and the budget.

c. Purchasing Guidelines – All other Government purchasing and procurement guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from

normal purchasing requirements. All typical paperwork and bidding requirements apply. All normal staff approvals apply. When in doubt, the Program Director should contact t he Administrator’s office for further assistance.

3. Financial and Budgetary Compliance

a. Monitoring Grant Funds – The financial software is considered to be City of Baldwin Park ’s “official” accounting system. Ultimately, the information in this system is what will be audited and used to report to governing boards. Program Directors shall use inquiries and reports generated directly from the financial software to aid in grant tracking. If any “off- system” accounting records are maintained, it is the responsibility of the Program Director to ensure that the program’s internal records agree to the City’s accounting system. Departments may use some internal mechanism (such as a spreadsheet) to monitor grant revenues, expenditures and budgetary compliance, however all such financial information will also be maintained in the City’s financial software system.

b. Fiscal Years – Occasionally, the fiscal year for the granting agency will not coincide with the City’s fiscal year. This may require adjustments to the internal budget accounts and interim financial re ports as well as special handling during the fiscal year-end cl ose. It is the responsibility of the department head to oversee their grant budgets within his/her department and to bring such discrepancies to the attention of the Administrator and Director of Finance at the time the grant accounts are established.

c. Grant Budgets – When the accounting structure for a grant is designed, it will include the budget that was prepared when the grant application was submitted. The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the Program Director be authorized to exceed the total budget authority provided by the grant.

If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the Program Director to notify the Director of Finance that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carryforwards. This can be done during t he City’s normal annual budgeting process. Carryforwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the Uniform Guidance compliance supplement.

d. Capital Assets – City of Baldwin Park is responsible for maintaining an inventory of assets purchased with grant monies. The City is accountable and must make them physically available for inspection during any audit. The Director of Finance must be notified immediately of any sale of these assets. Customarily, the proceeds of the sale can only be used on the grant that purchased them. In most cases, specific governing regulations can be found in the original grant.

The individual department overseeing the grant will coordinate t his requirement. All transactions that involve the acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Director of Finance.

4. Record Keeping

a. Audit Workpapers – The City’s external auditors audit all grants at the end of each fiscal year.

The department who obtained the grant will prepare the required audit workpapers. These will then need to be sent to the Director of Finance within a reasonable time following year end.

b. Record Keeping Requirements – Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant

requirements at the beginning of the grant process is vital. The Program Director within a department applying for a grant will maintain copies of all grant draw requests, and approved grant agreements including budgets.

Uniform Guidance Compliance Supplement - General Information

City Poli cies-The following financial policies/guidelines have been separately reviewed and approved by the City Council. These policies may be incorporated into this document by reference.

All of the policies below are applicable to Federal grants where appropriate:

• Accounts Payable Guidelines
• ACH Policy
• Bidding Policy
• Bond and Annexation Policy
• Contracts – Designate Signatory
• Fixed Assets Policy
• Illegal or Unauthorized Expenditures
• Insurance Settlement Policy
• Investment Policy
• Purchasing Policy
• Travel Reimbursement Policy

Please see the City’s Code of Ordinances and/or Policies on the City of Baldwin Park website for a full listing of policies.

Uniform Guidance Compliance Supplement - Activities A llowed/Un-allowed and Allowable Costs/Cost Principles

The requirements for allowable costs/cost principles are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions or the award.

In order to ensure compliance with these requirements, the City has implemented the following policies and procedures:

1. All grant expenditures will be in compliance with the Uniform Guidance, State law, City Government policy, and the provisions of the grant award agreement will also be considered in determining allow ability. Grant funds will only be used for expenditures that c onsidered reasonable a nd necessary for the administration of the program.

2. Grant expenditures will be approved by the department head when the bill or invoice is received.

The terms and conditions of the Federal Award will be considered upon approval. Accounts payable disbursements will not be processed for payment until all necessary approval has been obtained.

2. Payroll costs will be documented in accord ance with the Uniform Guidance. Specifically, compensation for personal services will be handled as set out in §200.430 and compensation for fringe benefits will follow §200.431 of the Uniform Guidance.

Uniform Guidance Compliance Supplement - Cash Management

Source of Governing Requirements – The requirements for cash management are contained in the Uniform Guidance, program legislation, Federal awarding a gency regulations, and the terms and conditions or the award.

In order to ensure compliance with these requirements, the City has implemented the following policies and procedures:

1. Most of the City’s grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. If Federal grant funds are received first, care will be taken in order to minimize the time elapsing between receipt of Federal funds and disbursement to contractors/employees/sub-recipients according to §200.302 (6) of the Uniform Guidance.

2. Cash draws will be initiated by the Program Director who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained. Payments and travel costs will be handled in a manner consistent with the City’s existing Accounts Payable policies and in accordance with §200.305 (payments) and §200.474 (travel costs) of the Uniform Guidance.

3. The physical draw of cash will be processed in the City’s financial software, Tyler Incode 10 and related banking system, or through the means prescribed by the grant agreement for other awards.

4. Supporting documentation or a copy of the cash draw paperwork will be filed along with the approved paperwork described above by the Finance Department, the grant receiving department, and retained for audit purposes.

Uniform Guidance Compliance Supplement - Eligibility

Source of Governing Requirements – The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

Additional Policies and Procedures. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict the existing City/Board policies.

1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible.

2. Initial eligibility determinations will be made by the Program Director based on the grant award/contract.

Sufficient documentation to support these determinations will be retained and made available to administration, auditors, and pass-through or grantor agencies, upon request. It is the receiving grant department’s responsibility to maintain complete, accurate, and organized records to support eligibility determinations.

Uniform Guidance Compliance Supplement - Equipment and Real Property Management

Source of Governing Requirements – The requirements for equipment are contained in the Unifo rm Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

Additional Policies and Procedures. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict the existing policies.

In order to ensure compliance with these requirements, The City has implemented the following policies and procedures:

1. All equipment will be used in the program for which it was acquired through Federal grants/funds.

2. When required , purchases of equip ment will be pr e-approved by the grant or or pass - through agency. The Program Director will be responsible for ensuring that equipment purchases

have been previously approved, if required, and will retain evidence of this approval.

3. Property/Equipment rec ords will be maintained, a ph ysical in ventory shall be taken e very two years, and an appropriate system shall be used to safeguard assets.

4. When assets with a current per unit fair market value of $5,000 or more are no longer needed for a Federal pr ogram, a request f or written guidance shall be made from the grant or agency as to what to do with the pr operty/equipment prior to sale or relocation. The City shall abide with the requirements set out in §200.311 and §200.313 of the Uniform Guidance in this regard. If a sale will take place, proper procedures shall be used to pro vide for competition to the extent practical and result in the highest possible return.

Uniform Guidance Compliance Supplement - Matching, Level of Effort and Earmarking

Source of Governing Requirements – The requirements for matching are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of t he award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

City of Baldwin Park defines “matching”, “level of effort”, and “earmarking” consistent with the definitions of the Uniform Guidance Compliance Supplement:

Matching or cost sharing includes requirements to provide contributions (usually non-Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in-kind contributions (including third-party in-kind contributions).

Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non-Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non- Federal funding of services.

Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program’s funding that must/may be used for specified activities, including funds provided to subrecipients. Earmarking may also be specified in relation to the types of participants covered.

In order to ensure compliance with these requirements, the City has implemented the following policies and procedures:

1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of Program Director.

2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to administration, auditors, and pass-through or grantor agencies, as requested.

Uniform Guidance Compliance Supplement - Period of Performance

Source of Governing Requirements – The requirements for period of performance of Federal funds are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City has implemented the following policies and procedures:

1. Costs will be charged to an award only if the obligation was incurred during the funding period unless pre-approved by the Federal awarding agency or pass-through grantor agency.

2. All obligations will be liquidated no later than 90 days after the end of the funding period or as specified by program legislation.

3. Compliance with period of performance requirements will initially be assigned to the Program Director.

Uniform Guidance Compliance Supplement - Procurement, Suspension and Debarment

Source of Governing Requirements – The requirements for procurement are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

The requirements for suspension and debarment are contained OMB guidance in 2 CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; Federal agency regulations in 2 CFR implementing the OMB guidance; the Uniform Guidance; program legislation; Federal awarding agency regulations; and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City has implemented the following policies and procedures:

1. Purchasing and procurement related to Federal grants will be subject to the general policies and procedures of the City. (See City Purchasing and Bidding Policy)

2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price.

3. Procurement will provide for full and open competition.

4. No employee, officer, or agent may participate in t he selection, award, or a dministration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents can neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts.

If the financial interest is not substantial or the gift is an unsolicited item of nominal value, no further action will be taken. However, disciplinary actions will be applied for violations of such standards otherwise.

5. The City will avoid acquisition of unnecessary or duplicative items. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. W here appropriate, an a nalysis will be made of le ase versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. The City will also analyze other means, as described in §200.318 of the Uniform Guidance, in order to ensure appropriate and economic acquisitions.

6. T he Government is prohibited from contracting with or making s ub-awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred.

“Covered transactions” include those procurement contracts for goods and services awarded

under a non-procurement transaction (i.e., grant or cooperative agreement) that are expected to equal or exceed $20,000 or meet certain other specified criteria. All non-procurement transactions (i.e., s ub-awards to subrecipients), irrespective of award amount, are considered covered transactions.

7. City of Baldwin Park will include a suspension/debarment clause in all written contracts in which the vendor/contractor will certify that it is not suspended or debarred. The contract will also contain la nguage requiring the vendor/contractor to notify t he Government immediately upon becoming suspended or debarred. This will serve as adequate documentation as long as the contract remains in effect.

8. The Program Director or designee will be responsible for reviewing and tracking a year-to- date transaction report fr om the City’s accounting system. Any vendor with accumulated transactions equaling or exceeding $20,000 that is not subject to a written contract including a suspension/debarment clause or for which a signed statement or suspension or debarment is not on file will be subject to additional procedures. The Program Director or designee will check the Excluded Parties List System (E PLS) maintained by the General Services Administration (GSA) for the vendor name. A potential match will be followed-up on immediately.

Each vendor searched on EPLS will be initialed on the vendor transaction report and the report will be signed and dated on the first or last page. The vendor transaction report will be retained as evidence of the control.

9. If a vendor is found to be suspended or debarred, the City will immediately cease to do business with this vendor.

10. Executed contracts will be retained and filed by City Clerk’s office and the Program Director.

Uniform Guidance Compliance Supplement - Program Income

Source of Governing Requirements – The requirements for program income are found in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City has implemented the following policies and procedures:

1. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award.

2. The City will allow program income to be used in one of three methods:

a. Deducted from outlays
b. Added to the project budget
c. Used to meet matching requirements

Absent specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays.

3. Program income, when applicable, will be accounted for as a revenue source in the same program code (whether it is division or project in the financial software Tyler Incode 10) as the Federal grant.

Uniform Guidance Compliance Supplement – Reporting

Source of Governing Re quirements – Reporting requirements are contained in the following documents: Uniform Guidance, Performance reporting, 2 CFR section 215, Performance reporting, 2 CFR section 215.51, program legislation, ARRA (and the previously listed OMB documents and future additional OMB guidance documents that may be issued), the Transparency Act, implementing requirements in 2 CFR part 170 and the FAR, and previously listed OMB guidance documents, Federal awarding agency regulations, and the terms and conditions of the award.

In order to ensure compliance with t hese requirements, City has implemented the following policies and procedures:

1. Reports will be submitted in the required frequency and within the required deadlines.

2. Reports will be completed using the standard forms (as applicable) and method of delivery (i.e., email, grantor website, postal service, etc.).

3. Regardless of the method of report delivery, a copy of the submitted report will be retained along with any documentation necessary to support the data in the report. T he report will evidence the date of submission in order to document compliance with timeliness requirements. This may be done either physically or electronically.

4. Financial reports will always be prepared based on the general ledger using the required basis of accounting (i.e., cash or accrual). In cases where financial data is tracked outside of the accounting system (such as in spreadsheets or paper ledgers), this information will be reconciled to the general ledger prior to report submission.

5. Any report with financial-related data will either be prepared or reviewed by the Program Director and will have the appropriate review based on specific grant guidelines.

6. Preparation of reports will be the responsibility of Program Director. All reports (whether financial, performance, or s pecial) m ust be reviewed a nd a pproved by the Director of Finance (as applicable) prior to submission. This will be evidenced by either physical signatures or electronic timestamps of approval.

7. Copies of s ubmitted reports with preparer and reviewer si gnatures and data will be filed with supporting documentation and any follow-up correspondence from the grantor or pass-through agency. Copies of all such reports will be made available to administration, auditors, and pass- through or grantor agencies, as requested.

Uniform Guidance Compliance Supplement – Subrecipient Monitoring

Source of Governing Requirements – The requirements for subrecipient monitoring are contained in 31 USC 7502(f) (2) ( B) (Single Audit Act Amendments of 1996 (Pub. L. No. 104-156)), Uniform Guidance, program legislation, 2 CFR parts 25 and 170, and 48 CFR parts 4, 42, and 52 Federal awarding agency regulations, and the terms and conditions of the award.

The City will review and oversee subrecipient activity and obtain a copy of their single audit. Other oversight processes and procedures will be established on a case by case basis, dependent on grant requirements and the level of activity of the sub-recipient.

Uniform Guidance Compliance Supplement - Special Tests and Provisions

Source of Governing Requirements – The laws, regulations, and the provisions of contract or grant agreements pertaining to the program

Additional Policies and Procedures. The following policies and procedures will also be applied to the extent that they do not conflict with or contradict the City’s policies listed on page 3:

In order to ensure compliance with these requirements, City has implemented the following policies and procedures:

1. The Program Director will be assigned the responsibility for identifying compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation.

Uniform Guidance Compliance Supplement – Time and Effort Reporting

Source of Governing Requirements – As a recipient of federal funding, the City of Baldwin Park is required to comply with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Policy Statement:

1. Each employee whose time is committed to a federally sponsored program is required to complete a time and effort report (timesheet).

2. The City of Baldwin Park will use an “after-the-fact-effort” reporting system. This indicates that the distribution of salaries and wages will be supported by time and effort reports.

3. Time and Effort Reporting shall reasonably reflect the percentage distribution of effort expended by the City employees involved in federally funded grants. These reports shall reasonably reflect the activity for which the employee is compensated and shall include all activities an integrated basis. Time and effort reports must represent, in percentage totaling 100%, a reasonable estimate of an employee’s effort for the period reported.

4. The Finance Department is responsible for the distribution, collection, and retention of copies of all time and effort reports.

Procedures:

1. The Program Director will identify and determine the particular employees that are required to complete a time and effort for each payroll. The determination should be in accordance with the grant budget submitted to the grantor

2. City employees receiving a time and effort report shall complete with the actual percentages of effort for the given period. They will sign the effort report to verify and obtain the manager’s signature.

3. The federal grant program distribution of wages/salaries for each employee should be supported by the time and effort report which includes the actual effort and the following:

• Employee Name
• Payroll Period
• Grant Name(s)/Fund#/Project#
• Payroll job code allocation number(s)
• Total hours paid during the pay period. Reports must account for all of the employee’s hours. This means total hours during the pay period which includes the regular, overtime, sick, vacation, holiday, and/or any other hours reported during the pay period. • Hours worked during the pay period for each grant project, program or non -federal activity. The report must reflect an “after -the fact” distribution of the actual employee’s

hours. This means the number of hours worked on each program if the employee worked on multiple programs.
• Supervisor signature. The supervisor having first -hand knowledge of the work performed by the employee will review and sign-off on the time and effort report.

4. Each time and effort report may be accompanied with documentation as needed that provides evidence of effort throughout the time and period of the report.

5. All employees must sign the ir own individual time and effort report. In addition, the Program Director must review, verify and sign or approve electronically all effort reports and must be submitted to the Finance Department.

6. Any salary reallocation or adjustments resulting from time and effort reports will be made as determined between the Finance Director and Program Director.

7. Evidence of salary reallocations (budget revisions) must accompany a modified time and effort report.

8. The Finance Department will incorporate the time and effort reports in the grant file and retain them for compliance purposes. These reports should be completed in a timely manner and must be made available for audit.

Uniform Guidance Compliance Supplement – Single Audit Requirements

The Schedule of Expenditures of Federal Awards (SEFA) reporting is the process of preparing a financial statement schedule that lists the City of Baldwin Park’s expenditures of federal assistance for the fiscal year by federal agency, grant number and amou nt. SEFA reporting is required under the Uniform Guidance, 2 CFR 200, Subpart F – Audit Requirements, if the City of Baldwin Park is subject to the Single Audit requirement, which is triggered when the federal expenditures reported on the SEFA meet the Federal threshold for major federal programs within a fiscal year.

Reporting Guidelines:

The City of Baldwin Park’s SEFA is conducted by the Finance Department and is published as part of the Single Audit Reporting Package. The Schedule should include all expenditures of federal awards that were received directly from a federal agency and indirectly (pass-through) from a state agency, local government or other nongovernmental entity.

Federal award information can be found in the staff report presented to the City Council or provided by the department requesting for the Federal award. Report award -related expenditures in the year they take place, even if the government will not be reimbursed by the awarding agency until the following year. At a minimum, the SEFA should contain the following for each federal grant:
- Grant agreement and notice of the award, as applicable - Type of grant (e.g., reimbursement basis or structured payments) - Program name and cluster title (if applicable)
- Name of federal funding agency
- The Catalog of Federal Domestic Assistance (CFDA) number for each reward - Pass-through entity (if applicable)
- Pass-through entity identifying number (if applicable) - Amount passed through to each subrecipient (if applicable) - Award amount
- Award date

- Match requirement (if applicable)
- Period of performance
- Footnote disclosures or comments
The SEFA should be prepared on the same basis of accounting as the financial statements.

To facilitate timely and accurate preparation of a SEFA for fiscal year end, a monthly reconciliation of expenditures in the general ledger should be performed. The City should include grant -specific coding/project number in their charts of accounts to identify eligible expenditures. The Finance Department should review grants included in the previous year’s SEFA to determine if they should be included in the current year SEFA.

It is important to note that the expenditures reported on the SEFA will not necessarily tie to those reported on the operating statement, especially if the federal awards include loans or non-cash awards (property, supplies, etc.). In situations where expe nditures reported in the SEFA are not the same as the expenditures reported in the general ledger (due to outstanding loan balances, timing of grant awards, expenditures incurred in a prior period, etc.), a reconciliation should be included in the notes to the SEFA.

The City is required to submit the Data Collection Form and the reporting package to the Federal Audit Clearinghouse and the State Controller’s Office in accordance with Federal guidelines, which include the Basic Financial Statements of the City, within t he earlier of 30 days after receipt of the auditor’s report, or nine months after the end of the audit period.

Housing Quality Standard Inspections and Utilities Allowance

In regard to Housing Quality Standard Inspections and Utilities Allowance, please refer to the Baldwin Park Housing Authority Administration Plan , which sets the standards for the Housing Division for inspection and reviews the utilities allowance in a timely manner. The Housing Authority Administration Plan is maintained by the Housing Manager and the Community Development Director and reviewed and adopted by the City Council.

1 City of Baldwin Park
Monthly and Annual Closing Policy and Procedures
(Updated and Approved on December 6, 2023)

I. Purpose:

To ensure timely financial recording and reporting by establishing a checklist to better organize staff assignments and duties in the Finance Department. It helps to ensure consistency and completeness in carrying out department-wide tasks.

II. Procedures:

Checklists can help us stay more organized by ensuring that we don’t skip any steps in a process. They are easy to use and effective.

The Checklist is shown below:

Staff In Charge Task Description Due
Accountant Bank Reconciliation City of Baldwin Park Financing Authority Monthly Accountant Bank Reconciliation City of Baldwin Park as Successor Monthly Accountant Bank Reconciliation Baldwin Park Charitable Relief Foundation Monthly Accountant Bank Reconciliation Liability Account Monthly Accountant Bank Reconciliation Payroll Account Monthly
Accountant Bank Reconciliation
Baldwin Park Resident Owned Utility
District Monthly
Accountant Bank Reconciliation City of Baldwin Park Housing Authority Monthly Accountant Bank Reconciliation LAIF Reconciliation Monthly Accountant Bank Reconciliation City of Baldwin Park Housing Authority Monthly Accountant Bank Reconciliation
Main General Operation Bank
Reconciliation Monthly
Management Analyst
Budget Adjustments/
Transfers
Record Budget Adjustments/Transfers from
Council Meeting Minutes Monthly
Senior Finance Clerk General Ledger - Journal Tenant Rent Payments Monthly Senior Finance Clerk General Ledger - Journal Loan Receivable Payment Monthly Senior Finance Clerk General Ledger - Journal Record Credit Card Fees Monthly Senior Finance Clerk General Ledger - Journal
Cash Transfer from SA to Gen. Fund for
Payroll Monthly
Senior Finance Clerk General Ledger - Journal Liability and Workers Comp. Transaction Monthly Senior Finance Clerk General Ledger - Journal NSF'S and ACH Recording Monthly Accountant General Ledger - Journal Transfer for Liability Costs Monthly Accountant General Ledger - Journal HUD Disbursement Monthly Accountant General Ledger - Journal HUD 108 Wire Transfer Payment Monthly Accountant General Ledger - Journal Record HAPS and Admin Fees Monthly Accountant General Ledger - Journal Transfer to Fund Payroll Monthly Accountant General Ledger - Journal
Transfers made AP & Payroll for Housing
and Successor Agency Monthly
Accountant General Ledger - Journal Monthly Analysis Charges Monthly Accountant General Ledger - Journal Money Market Interest Monthly Accountant General Ledger - Journal CDBG Home Drawdown Monthly Management Analyst/
Accounting Manager
General Ledger - Journal

To Record Credit Card Payment in Transit
Monthly

2 Staff In Charge Task Description Time
Management Analyst/
Accounting Manager General Ledger - Journal Internal Service Charges Monthly Management Analyst/
Accounting Manager General Ledger - Journal Record Property Tax Remittance Monthly Accountant General Ledger - Journal LAIF Quarter Interest Allocation /Payment Quarterly Accountant Trustee Interest Income
Interest allocation for interest income from
Trustee Quarterly
Accountant Fixed Assets Book Asset Additions Quarterly
Accountant Fixed Assets Book Asset Deletions Quarterly
Accountant Construction in Progress
Review/Monitor/Evaluate/Booking
Construction in Progress Quarterly
Accountant Debt Service State of California ECAA Loan 06/22; 12/22 Accountant Debt Service Record Transfer to US Bank (Measure M) 06/01; 12/01 Accountant Debt Service
Principal/Interest Payment on Measure M
Bonds (Rail Crossing Safety Improvement
Project)
06/01; 12/01
Accountant Debt Service Principal/Interest Payment on POB 06/01; 12/01 Accountant Debt Service
Principal/Interest Payment on SA 2017
Bond 03/01; 09/01
Accounts Payable Debt Service
Principal/Interest Payment on 2017 Lease
Revenue Bond 02/01; 08/01
Accountant Fixed Assets Fixed Asset Depreciation 12/31; 06/30 Payroll Specialist Personal Management Employee Compensated Absences Report 07/31 Payroll Specialist Personal Management Leave End of Year Process 07/31 Accounts Payable Accounts Payable Run Aging Report 09/01 Accounts Payable Accounts Payable Run Open Payable Report 09/01 Accounts Payable Accounts Payable Run Expense Approval Report 09/01 Accounts Payable Accounts Payable Run Check Report 09/01 Management Analyst Purchasing Run GL Encumbrance Report 09/01 Management Analyst Purchasing Run GL Reserve Report 09/01 Management Analyst Purchasing Run PO Aging Report 09/01 Management Analyst Purchasing Run PO Status Report 09/01 Management Analyst Purchasing Purchase Order Fiscal Year End Process 09/01 Accountant Balance Sheet Prepare Accounts Payable Lead Sheets 09/15 Accountant Balance Sheet Prepare Receivable Lead Sheets 09/15 Accountant Balance Sheet Prepare Payroll Withholding Lead Sheets 09/15 Accountant Bank Reconciliation Run Bank Transaction Report 09/15 Accountant Bank Reconciliation Update Final Bank Reconciliation Process 09/15 Accountant Fixed Assets - Report Asset Master Report 09/15 Accountant Fixed Assets - Report Asset Auditor Report 09/15 Payroll Specialist Personal Management 941 Reconciliation-Quarterly Following
month after
quarter end
Management Analyst Project Accounting Project Balance Report 09/15 IT/Accounting Manager General Ledger End of Year Back-up Tape 09/30 Management Analyst/
Accounting Manager General Ledger Soft Close for Year-End 09/30 Accounting Manager General Ledger - Report Transaction Report 09/30 Management Analyst/
Accounting Manager General Ledger - Report Detail Report 09/30 Management Analyst/
Accounting Manager General Ledger - Report Income Statement Report 09/30 3 Staff In Charge Task Description Time
Management Analyst/
Accounting Manager General Ledger - Report Trial Balance Report 09/30 Management Analyst/
Accounting Manager General Ledger - Report Balance Sheet Report 09/30 Accounting Manager General Ledger - Report Pooled Cash Report 09/30 Management Analyst/
Accounting Manager General Ledger - Report Account Listing Report 09/30 Management Analyst/
Accounting Manager General Ledger Hard Close Post Audit

Internal / External Reporting
Staff In Charge Report Name Due
Distributing
Department/
Agency
Accounts Payable Warrants and Demands
Bi-Weekly. Monday of the week before
City Council Meeting City Council
Accountant Treasurer Report
Monthly, Monday of the week before the
2nd City Council Meeting City Council
Accountant Utilization Report Monthly Housing
Accountant VMS Report Monthly HUD
Accountant
FDS-Financial Data
Schedule Annual - Housing Authority (8/31) HUD

1 City of Baldwin Park
GASB 87 – Leases Policies & Procedures
(Approved December 6, 2023)

Purpose
GASB Statement No. 87, Leases, provides guidance for lease contracts for nonfinancial asset including vehicles, heavy equipment, and buildings but excludes nonexchange transactions, including donated assets, and leases of intangible assets (such as patents and software licenses).

Under this Statement, a lessee is required to recognize a lease liability and an intangible right -to- use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about the City’ leasing activities.

Definition of a Lease
A lease is defined as a contract that conveys control of the right to use another entity’s nonfinancial asset (the underlying asset) as specified in the contract for a period of time in an exchange or exchange-like transaction. Examples of nonfinancial ass ets include buildings, land, vehicles, and equipment. Any contract that meets this definition should be accounted for under the lease’s guidance, unless specifically excluded in this Statement.

Lessee Accounting
As a lessee, the City will report the following in its financial statements:
• Amortization expense for using the lease asset (similar to depreciation) over the shorter of the term of the lease or the useful life of the underlying asset. • Interest expense on the lease liability.
• Note disclosures about the lease, including a general description of the leasing arrangement, the amount of lease assets recognized, and a schedule of future lease payments to be made.

The City should recognize a lease liability and a lease asset at the commencement of the lease term, unless the lease is a short -term lease, or it transfers ownership of the underlying asset. The lease liability should be measured at the present value of payments expected to be made during the lease term (less any lease incentives). The lease asset should be measured at the amount of the initial measurement of the lease liability, plus any payments made to the lessor at or before the commencement of the lease term and certain direct costs.

The City should reduce the lease liability as payments are made and recognize an outflow of resources (for example, expense) for interest on the liability. The City should amortize the lease asset in a systematic and rational manner over the shorter of the lease term or the useful life of the underlying asset. The notes to financial statements should include a description of leasing arrangements, the amount of lease assets recognized, and a schedule of future lease payments to be made.

2 Lessor Accounting
As a lessor, the City will report the following in its financial statements:
• Lease revenue, systematically recognized over the term of the lease, corresponding with the reduction of the deferred inflow.
• Interest revenue on the receivable
• Note disclosures about the lease, including a general description of the leasing arrangement and the total amount of inflows of resources recognized from leases.

The City should recognize a lease receivable and a deferred inflow of resources at the commencement of the lease term, with certain exceptions for leases of assets held as investments, certain regulated leases, short -term leases, and leases that transfer ownership of the underlying asset. The City should not derecognize the asset underlying the lease. The lease receivable should be measured at the present value of lease payments expected to be received during the lease term.

The deferred inflow of resources should be measured at the value of the lease receivable plus any payments received at or before the commencement of the lease term that relate to future periods.

The City should recognize interest revenue on the lease receivable and an inflow of resources (for example, revenue) from the deferred inflows of resources in a systematic and rational manner over the term of the lease. The notes to financial statements should inc lude a description of leasing arrangements and the total amount of inflows of resources recognized from leases.

Interest Expense and Revenue
The interest expense and revenue for the lease accounting utilizes the incremental borrowing rates that are provided by third parties that specialize in the GASB 87 pronouncement.

Lease Modifications and Terminations
An amendment to a lease contract should be considered a lease modification, unless the lessee’s right to use the underlying asset decreases, in which case it would be a partial or full lease termination. A lease termination should be accounted for by reduc ing the carrying values of the lease liability and lease asset by a lessee, or the lease receivable and deferred inflows of resources by the lessor, with any difference being recognized as a gain or loss. A lease modification that does not qualify as a separate lease should be accounted for by remeasuring the lease liability and adjusting the related lease asset by a lessee and remeasuring the lease receivable and adjusting the related deferred inflows of resources by a lessor.

Transactions that are excluded from GASB 87
The Statement excludes the following items from its application:
• Leases for intangibles (including computer software), except for sublease of intangible right-to-use leased asset
• Leases for biological assets
• Leases for inventory
• Leases where underlying asset financed with conduit debt, except for underlying asset and conduit debt reported by lessor
3 • Service concession agreements
• Supply contracts - electric power purchase agreements • Short-term leases (maximum term 12 months or less)
• Contracts that transfer ownership of the underlying asset to the lessee (see Capital Financing Activities)
General Rule for Reporting Leases to the Finance Department Departments that initiate lease agreements are required to communicate to the Finance Department lease terms, options, and payment provisions. When there is a change in a lease term, estimated lease payment amounts, or other components of lease agreements, such information should be communicated to the Finance Department in a timely manner. 1 City of Baldwin Park
GASB 96 – Subscription-Based Information Technology
Arrangements (SBITA) Policies & Procedures
(Approved December 6, 2023)

Purpose
GASB 96 establishes uniform accounting and financial reporting requirements for Subscription- Based Information Technology Arrangements (SBITA). All Software Contracts meeting GASB - 96 criteria must report a liability and an intangible right to use assets. Additionally, essential information about the arrangement must be disclosed in the financial statements. To the extent relevant, the standards for SBITAs are based on the standards established in Statement No. 87, Leases, as amended.

GASB 96 Accounting and Reporting
GASB 96 applies to government agencies who are currently using information technology (IT) software such as Office 365, Adobe, Zoom, and others as specified in their contracts.

A SBITA is defined as a contract that conveys control of the right to use another party’s (a SBITA vendor’s) information technology (IT) software, alone or in combination with tangible capital assets (the underlying IT assets), as specified in the contract for a period of time in an exchange or exchange-like transaction.

Implementation of GASB 96 will require performance of the following general steps:
1) Measurement of the total SBITA liability by fund.
2) Determination of current fiscal year-end liabilities per existing SBITA contracts. 3) Measurement of the right-to-use SBITA asset.
4) Determination of the stages of implementation and associated costs for each SBITA. 5) Determination of beginning balance adjustments required. • GASB 96 will likely result in a beginning balance adjustment for the impact on net position to the government -wide financial statements and proprietary funds after all liabilities and assets are recognized in the accounting system. 6) Calculation of amortization tables for each SBITA.
• Each SBITA will require an amortization table to split the subscription payments between liability and interest expense over the life of the SBITA. 7) Calculation of necessary journal entries.
• Journal entries will differ depending on their fund type and whether that fund requires modified accrual accounting entries.
8) Activities associated with a SBITA, other than making subscription payments, are grouped into the following stages and their costs are accounted for accordingly:

2 Stage Activities Accounting
Preliminary Project
Stage
Conceptual formulation,
evaluating alternatives,
determining needed technology,
and final selection.

Expensed as incurred
Initial Implementation
Stage
All necessary charges to place the
subscription asset into service,
including design, configuration,
coding, testing and installation.

Capitalized, except
for short-term SBITA
Operation and
Additional
Implementation Stage
Subsequent implementation
activities: maintenance,
troubleshooting, and other
activities for ongoing operations.

Expensed as
incurred, unless meet
capitalization criteria
All Stages Training Expensed as incurred

9) Submission of SBITA disclosures, worksheets and GAAP adjusting journal entries by fund for all SBITAs.
10) Annual submission of SBITA disclosures and GAAP adjusting journal entries by fund for all SBITAs other than short-term SBITAs each fiscal year-end.

Exclusions
1) Standalone IT Support/ Maintenance service contracts that do not include the right to use an underlying IT asset.
2) Contracts that convey control of right to use IT software and tangible assets that meet the definition of a lease in GASB Statement 87, where the software component is insignificant compared to the cost of the underlying tangible capital asset (for example, a computer with operating software or a smart copier that is connected to an IT system). 3) Contracts that meet the definition of a public‐private and public‐public partnership and availability payment arrangements in GASB Statement 94. 4) Licensing arrangements that provide a perpetual license to governments to use a vendor's computer software, which are subject to GASB Statement 51. A perpetual agreement gives the buyer the right to use the software for an indefinite amount of time (in perpetuity).
5) Short‐term SBITA contracts, under 12 months including exercised renewal periods. 6) Governments that provide the right to use their IT software and associated tangible capital assets to other entities through SBITA.
7) The City will have an annual review of the lease to determine if needed and funding available to purchase.
8) The lease does not renew automatically without a newly signed agreement from the City. 9) The lease had been paid as a one-time payment for one year. 3 10) The City will not continue the lease into the future. 11) The lease liability would not exist if we did not have any leases to record. 12) The lease liability would not exist without any accounts as the lease would not exist without any accounts.

Short-term SBITA
A short -term SBITA is a SBITA that, at the commencement of the subscription term, has a maximum possible term under the SBITA contract of 12 months (or less), including any options to extend, regardless of their probability of being exercised. For a SBITA that is cancelable by either the City or the SBITA vendor, the maximum possible term is the amount of time either party is required to notify the other party of the cancellation (notice period). The City should recognize short-term subscription payments as outflows of resources (i.e., expenditures) based on the payment provisions of the SBITA contract.

For short -term SBITA below the $5,000 capitalization threshold, departments will recognize expenditure/expense on subscription payments made.

STAFF REPORT
ITEM NO. 5

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Anthony Vazquez, Public Works Manager
DATE: December 6, 2023
SUBJECT: Approve Appropriation of Additional Funds Within the Public Works Fleet Division Operations Budget for Replacement of Compressed Natural Gas (CNG) Tanks for Three Maintenance Work Utility Trucks.

SUMMARY
This item seeks City Council authorization to approve an appropriation of additional funds for replacement of CNG tanks in three (3) maintenance work trucks within the Department of Public Works. These vehicles are still in good operating condition and at a minimum, extend their useful life an additional 5 (five) years. Although the funds for the expenditures were approved and budgeted in the City’s FY2023 -24 Operations Budget, the total amount for this expenditure could potentially impact Fleet Service’s ability to perform essential services.

RECOMMENDATION
It is recommended that the City Council:

1. Approve appropriation of additional funds in the amount not-to-exceed $20,000 for Professional Services within Public Works Fleet Maintenance Division of FY23-24; and,

2. Authorize the Director of Finance to make the necessary appropriation, budget adjustments.

FISCAL IMPACT
There is no impact to the General Fund. The appropriation will come from the unappropriated fund balance in Fund #402 – Fleet Services in the amount of $20,000 as follows:

Description Amount
Appropriate Fund #402 – Acct. #402.50.590.51101.00000 $20,000 Total Appropriation $20,000

BACKGROUND
The Fleet Maintenance Division of the Department of Public Works is responsible for overseeing the upkeep of 145 city vehicles, as well as various general maintenance equipment utilized by different City Departments.

Among these vehicles are three original Compressed Natural Gas (CNG) work trucks acquired in 2005, currently assigned to the Fleet Maintenance and Street Landscape Maintenance Divisions. The division consistently assesses the condition, size, and composition of the fleet, considering factors such as vehicle downtime, mileage, maintenance history, driver feedback, and departmental requirements. By utilizing this information, the Public Works Department can establish and manage an optimal vehicle inventory. Fleet Maintenance actively seeks opportunities to enhance vehicle utilization, reduce emissions, conserve fuel, and minimize maintenance costs.

DISCUSSION
As result of the annual vehicle assessment and evaluation process, Fleet Maintenance identified three (3) work trucks as requiring replacement of CNG tanks in the upcoming years. Although, the CNG tanks are certified for a 20-year lifespan, staff detected an odor of gas emanating from within the cab, indicating a potential leak. This

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prompted staff to take the vehicles out of operation until the tanks can be replaced. Despite the trucks being in good condition with low mileage and essential to maintenance staff needs, the expedited replacement is deemed necessary. An additional appropriation is being requested to cover cost of replacements and limit the impact to the Fleet operations budget. Approval of this appropriation will allow the Fleet Division to move forward with replacing the tanks and ensuring that the vehicles return to operation as quickly as possible.

Following the City’s procurement process, Staff has solicited request for quotes and identified only two qualified vendors capable of performing this specialized work. These vendors have submitted qualifying quotes for the necessary tank replacement, ensuring the vehicles can safely operate for at least an additional five (5) years. Upon review of the quotes and considering the specialty experience necessary to do the work , National CNG & Fleet Services has been selected as the preferred service provider for this project.

Summary of the professional services to be provided are as follows:

Vendor Description of Services Amount
National CNG & Fleet
Services
Remove and replace three (3) CNG tanks with mounting brackets and labor to replumb all lines. Additional funds for any potential modifications required for tank cover installation
$20,000

ALTERNATIVES
The City Council may choose not to approve this item and direct staff with a desired alternative.

CEQA REVIEW
The action being considered by the city council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under section 15378(b)(5) of CEQA guidelines. The action involves an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Requisition for National CNG & Fleet Services

2. Two (2) quotes submitted for tank replacement work from qualified vendors.

Fax #:

If yes, please attach proof that the vendor is in good standing and free of suspension and debarment on SAM.gov.

Telephone
x Email
Internet
Other (Please provide explanation):

Name of employee who obtained / received quotes:
($10,001.00 - $24,999.99 Requires CEO Approval)
(Over $24,999.99 Requires City Council Approval)
Please provide justification for purchase below:

Purchase order reuiqred for selected vendor to remove and replace three (3) CNG tanks on three (3) 2005 CNG trucks. One truck has odor of gas inside cab of truck. Tanks are nearing end-of-life and will need replacement in order to safely continue to operate these vehicles.

National CNG & Fleet Services
MODEL1
$5,753.82 Per vehicle
Quotes:Vendors: Contact Person or Email:Method:

David Macneil
Rita Kerkhoff
Purchases of $5,000 or more require three quotes. Please provide the information requested below. Justification required for Sole Source.

Phone # or Web Address:

Department Head Approval:

Joe Licitra
(909) 986-7441
(909) 203-4810 $15,163.85 per vehicle
Tax:

Subtotal:

Total AmountUnit PriceItemQty Unit Account No.Catalog/Item No./Description Phone #:
1133 State St.

Ontario, CA 91762
(909) 986-7441
Address:

Vendor:11.15.2023
Date Required: Order Date:

Vendor #:

CITY OF BALDWIN PARK

PURCHASE REQUISITION
Date:

Requisition #:

P.O. #:National CNG & Fleet Services

0.00 0.00
* This work requires specialized vendor certified to work on CNG conversions. Only two (2)

0.00 Shipping:

Total:20,000.00
20,000.00Purchase order for selected vendor to remove and replace three (3) CNG tanks for three (3) 402.50.590.51101.00000

0.00 2005 CNG trucks. CNG tanks are nearing their end-of-life and require immediate replacement.

Revised 8-15-2023
CEO Approval:

Division Head Approval:
qualified vendors are within the local area.
20,000.00
x

0.00 Are you using federal funds for this purchase?Yes No

0.00 National CNG & Fleet Service
1133 State St
Ontario, CA 91762
(909) 986-7441
Estimate

ADDRESS
Joe Licitra
City of Baldwin Park
13135 E. Garvey Ave
Baldwin Park, CA 91706

SHIP TO
Joe Licitra
City of Baldwin Park
13135 E. Garvey Ave
Baldwin Park, CA 91706
ESTIMATE # DATE EXPIRATION DATE
1895 11/08/2023 12/10/2023
SHIP VIA PO #
Customer Pending

ACTIVITY QTY RATE AMOUNT
Parts
CNG Tank; Type 4, 21" x 60" (exp 2037) with New Solenoid Valve.
1 2,875.00 2,875.00T
Parts
21" Tank Brackets, Isolators & Supporting base plates
1 465.75 465.75T
Parts
SS Tubing, Fittings & Hardware
1 286.50 286.50T
Labor
Remove & Replace expired CNG tank, Install new tank brackets, base support reinforcement. Replumb new tank & PRD vent. 10 145.00 1,450.00
Freight
Estimated inbound Freight: CNG Tank
1 250.00 250.00
EnvFee
Environmental & Disposal Fee
1 135.00 135.00T
Note: Estimate does not cover any potential modifications that may be required to the tank Cover.
-CNG Fuel not included.

SUBTOTAL 5,462.25
TAX (7.75%) 291.57
TOTAL $5,753.82
Accepted By Accepted Date

                       
     

STAFF REPORT
ITEM NO. 6

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TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Bernardo Navarrete, Engineer Assistant
DATE: December 6, 2023
SUBJECT: Accept Grant Award from Foothill Transit for the Bus Stop Enhancement Program (BSEP)

SUMMARY
The purpose of this staff report is for City Council to consider approval to accept Foothill Transit’s Bus Stop Enhancement Program’s (BSEP) Grant in the amount of $40,000.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve to accept Foothill Transit’s Bus Stop Enhancement Program’s (BSEP) Grant in the amount of $40,000; and

2. Authorize the Mayor to execute the Agreement with Foothill Transit; and

3. Authorize the Director of Public Works to finalize all associated documents with the grant; and

4. Authorize the Director of Finance to appropriate grant funds and make necessary changes to the budget.

FISCAL IMPACT
Participation in Foothill Transit’s Bus Stop Enhancement P rogram will require that the City provide upfront funding from the General Fund Reserve on a reimbursement basis, ensuring it has no impact on its balance. The grant will be tracked through the City’s grant fund account (Fund #270). The grant funds are quarterly reimbursed for a total of $40,000.

BACKGROUND
On July 2023 staff received notice from Foothill Transit for participation in applying to their Bus Stop Enhancement Program (BSEP). The BSEP was created to fund member cities’ improvement to Foothill Transit bus stops in their cities since the project’s inception in 1998. Staff submitted a letter of intent and a subsequent grant application for consideration for the grant through Foothill Transit’s BSEP.

On October 25, 2023, the City of Baldwin Park received notice of award from Foothill Transit in the amount of $40,000 to be utilized for the enhancement of existent bus stop shelters as serviced by Foothill Transit.

DISCUSSION
Pursuant to the BSEP grant guidelines, staff intends to utilize the awarded funds for four (4) bus stop locations along Los Angeles Street which are currently in dire need of bus stop shelters and other amenities. The locations being considered are along Los Angeles Street and; Hornbrook Avenue (Westbound), Center Street (Eastbound and Westbound) and Merced Avenue (Eastbound). All bus shelters along Los Angeles Street were considered, however given the anticipated limited funds with a maximum possible award of $40,000, the locations prioritized ensured to provide the most cost effective enhancements while minimizing potential design hurdles. Los Angeles Street was also considered as these anticipated enhancements would compliment greatly the development of t he

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Los Angeles Complete Streets project which has become feasible through a recent significant grant award through the Los Angeles County Metro ExpressLanes Net Toll Grant.

ALTERNATIVES
The alternative would be to not accept the Foothill Transit BSEP grant funds in the amount of $40,000.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Foothill Transit Grant Agreement

2. Foothill Transit Award Letter

3. Bus Stop Enhancement Program – Grant Application

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Agreement Between
Foothill Transit
and
City of Baldwin Park
This Agreement (“Agreement”) is made and entered into as of the date signed by Foothill Transit by and between FOOTHILL TRANSIT, a joint powers agency organized under the laws of the State of California with its principal place of business at 100 South Vincent Avenue, Suite 200, West Covina, California 91790 (“Foothill Transit”), and CITY OF BALDWIN PARK , a municipal corporation , with its principal place of business at 14403 East Pacific Avenue, Baldwin Park, California 91706 (“Grantee”). Foothill Transit and Grantee are sometimes individually referred to as a “Party” and collectively as “Parties.”
Whereas, Foothill Transit is the primary bus service provider for the Pomona and eastern San Gabriel Valleys; and
Whereas, Foothill Transit has developed the Bus Stop Enhancement Program in order to aid cities and counties within the service area of Foothill Transit with the funding of bus stop enhancements; and
Whereas, Grantee is located in the service area of Foothill Transit and has filed an application with Foothill Transit to grant funding from the Bus Stop Enhancement Program (the “Application”);
Now, therefore, the Parties agree as follows:

1. Grantee agrees to provide Foothill Transit approved record design and construction drawings (“Record Drawings”) of Grantee’s proposed bus stop enhancements referred to in the Application (“Enhancements”) no later than September 15, 2024 (the “Record Drawings Date”) for Foothill Transit’s approval. The Record Drawings Date may be extended with Foothill Transit’s prior written approval.

2. Grantee agrees to complete the Enhancements in accordance with the Record Drawings to Foothill Transit’s satisfaction within 36 weeks of the Record Drawings Date. If the Enhancements are not substantially completed by this date, Foothill Transit, in its sole discretion, may terminate this A greement. Upon such termination, the Agreement shall be of no further force and effect and Foothill Transit shall have no obligation to reimburse Grantee for any funds expended by Grantee. For purposes of this Agreement, the phrase “substantial completion” means the stage in the progress of the Enhancements when the work on the Enhanceme nts is sufficiently complete such that Grantee could, if necessary, occupy and utilize the Enhancements for their intended use.

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3. Grantee shall be solely responsible for furnishing all supplies, equipment, installation, and labor required for the Enhancements. As applicable, Grantee shall comply with, and shall require its contractors and contractors’ subcontractors to comply with, all applicable provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and Section 6109 of the California Public Contract Code.

4. Grantee shall design and construct the Enhancements in accordance with all applicable standards, codes, and regulations.

5. Grantee shall ensure that all bus stops constructed under the Bus Stop Enhancement Program meet the applicable Accessibility Guidelines for Transportation Facilities set out as Appendices B and D to 36 CFR Part 1191 (formerly Appendix A to 49 C.F.R. Part 37).

6. Grant Amount; Reimbursement.
a. Foothill Transit agrees to reimburse Grantee for funds actually expended by Grantee for the Enhancements shown on the
approved Record Drawings in an amount not to exceed $_40,000_ (“Grant Amount”). Grantee shall not be entitled to reimbursement for any Enhancements or other work not reflected on the approved Record Drawings.
b. Grantee shall submit monthly update repor ts to Foothill Transit concerning the status of the Enhancements. The Grantee’s monthly reports shall be submitted no later than the fifth (5th) business day of each month . The first report shall be due on the 5th day of the month following the month in which the work is commenced. The Grantee shall submit reports every month thereafter until substantial completion;
c. Grantee shall submit to Foothill Transit its invoice requesting reimbursement, together with a detailed itemization of costs incurred for which reimbursement is sought, within thirty (30) days of the completion of the Enhancements. Foothill Transit shall reimburse Grantee for all costs Foothill Transit determines to be reimbursable, in an amount not to exceed the Grant Amount, within sixty (60) days of receipt of Grantee’s invoice.

7. Following completion of the Enhancements, Grantee shall maintain the Enhancements in good condition, including the physical integrity and appearance of the shelter and bus stop modules, and provide repairs as needed at Grantee’s sole expense.

8. Limitation of Foothill Transit’s Liability. Neither Foothill Transit nor any of its Members, officials, officers, volunteers, agents, and staff (hereinafter referred to as “Indemnitees”) shall be liable for any loss, injury, or damage occurring by reason of any acts or omissions by Grantee, its offi cers, employees, or agents under or in connection with this Agreement.

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9. Grantee’s Indemnification Obligations.
a. Pursuant to Section 895.4 of the California Government Code, Grantee agrees to indemnify and hold harmless Indemnitees from and against any and all liability or expense, including any claim of liability, and any and all losses or costs (including reasonable legal expenses and costs of expert witnesses and consultants) arising from any actions or failures to act by Grantee pursuant to or in furtherance of this Agreement.
b. Grantee further agrees to indemnify and hold harmless Indemnitees from and against any and all liability or expense, including any claim of liability, and any and all losses or costs (including reasonable legal expenses and costs of expert witnesses and consultants) that may be imposed upon Foothill Transit solely by virtue of the provisions of Section 895.2 of the California Government Code.

10. Civil Rights and Mask Requirements.
a. Nondiscrimination. In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d et seq., Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101, et seq., Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101, et seq., and Federal transit law at 49 U.S.C. § 5332, Grantee agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age or disability. In addition, Grantee agrees to comply with applicable Federal implementing regulations and other implementing requirements that the Federal Transit Administration (“FTA”) may issue.
b. Equal Employment Opportunity.
i. Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, and National Origin. In accordance with Title VII of the Civil Rights Act, as amended, 42 U .S.C. § 2000e, and Federal transit laws at 49 U .S.C. § 5332, the Grantee
agrees to comply with all applicable equal employment
opportunity requirements of U.S. Department of Labor (U.S.

DOL) regulations, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor,” 41 CFR 60 et seq., (whi ch implement Executive
Order No. 11246, “Equal Employment Opportunity,” as
amended by Executive Order No. 11375, “Amending
Executive Order 11246 Relating to Equal Employment
Opportunity,” and Executive Order 13672, “Further
Amendments to Executive Order 11478, Equal Employment
Opportunity in the Federal Government, and Executive
Order 11246, Equal Employment Opportunity,” 42 USC §
2000e note), and with any applicable Federal statutes,
executive orders, regulations, and Federal policies that may

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in the future affect activities undertaken in the course of the work. The Grantee agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, or age. The Grantee agrees to take
affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
ii. Age. In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623
and Federal transit law at 49 U.S.C. § 5332, the Grantee agrees to refrain from discrimination against present and prospective employees for reason of age.
iii. Disabilities. In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Grantee agrees that it will comply with the
requirements of U.S. Equal Employment Opportunity
Commission, “Regulations to Implement the Equal
Employment Provisions of the Americans with Disabilities Act,” 29 C.F.R. Part 1630, pertaining to employment of
persons with disabilities.
c. Access for Elderly Individuals and Individuals with Disabilities. The Grantee agrees to comply with all applicable provisions of Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101, et seq., and the Architectural Barrier Act of 1968, as amended, 42 U.S.C. § 4151, et seq. In addition, the Grantee agrees to comply with applicable Federal implementing regulations.
d. Masks. To the extent applicable, the Grantee agrees to comply with the Centers for Disease Control and Prevention (“CDC”) Order of January 29, 2021, titled Requirements for Persons to Wear Masks While on Conveyances and at Transportation Hubs (“CDC Mask Order”) and any other subsequent orders that m ay be issued. In addition, the Grantee shall comply with all applicable internal policies and procedures, including those of Foothill Transit’s service contractors, and the requirements of the California Division of Occupational Safety and Health (Cal/OSHA) related to protocols on transmittable diseases and/or viruses, or any variation, mutations, or threat thereof, including but not limited to those for the prevention of transmission of COVID-19.

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e. Assurances. Grantee shall not discriminate based on race, color, national origin, or sex in the award and performance of any FTA or U.S. DOT -assisted subagreement, third party contract, and third party subcontract, as applicable, and the administration of its DBE program or the requirements of 49 C.F.R. Part 26. Grantee and each of its subcontractors must take all necessary and reasonable steps under 49 C.F.R. Part 26 to ensure nondiscrimination in the award and administration of U.S. DOT -assisted subag reements, third party contracts, and third party subcontracts, as applicable.

Failure by Grantee or its subcontractors to carry out the requirements of this Subsection (5) is a material breach of this Contract. The following remedies, or such other remedy as Foothill Transit deems appropriate, include, but are not limited to, withholding monthly progress payments, assessing sanctions, liquidated damages, and/or disqualifying the Grantee or, if applicable, its subcontractor from bidding as non-responsible. f. Subcontracts. If subcontracts will be let under this Contract, Grantee shall take the affirmative steps listed in 2 C.F.R. 200.321, which addresses contracting with small and minority businesses, women’s business enterprises, and labor surplus area firms. g. Subcontractors. The Grantee agrees to include in each subcontract to this Contract, the provisions set forth in Subsections ( a) through f) above, modified only if necessary to identify the affected parties.

11. Audit and Inspection of Records.
a. Grantee shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement in accordance with generally accepted accounting practices. All such records shall be clearly identifiable. Grantee agrees that Foothill Transit or any of its duly authorized representatives, shall, for the purpose of audit and examination, be permitted to inspect all work, materials, payrolls, and other data and records, and to audit and copy the books, records, and accounts relating to the performance of the Agreement. Further, Grantee agrees to maintain all required records for at least three (3) years after Foothill Transit has made final payment and all other pending matters are closed. b. Appropriate financial adjustments may be made by Foothill Transit based upon any inconsistency, irregularity, discrepancy, or unsubstantiated billing revealed as a result of an audit. Financial adjustments reflecting an overcharge to Foothill Transit may b e charged against Grantee.

12. Representatives and Notices. Any correspondence, communication, contact concerning, or notice required by this Agreement shall be directed to the following:

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Grantee: City of Baldwin Park
Attn: Sam Gutierrez
Director of Public Works
14403 E. Pacific Ave.

Baldwin Park, CA 91706
Email: [email protected]

Foothill Transit: Foothill Transit
Attn: Planning Dept
100 South Vincent Avenue
Suite 200
West Covina, CA 91790
Email: [email protected]

Any notices required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand (including overnight courier service) or email during the receiving Party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid, to the addresses set forth above, or to such other addresses as the Parties may, from time to time, designate in writing pursuant to the provisi ons of this Section. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

13. Interpretation, Jurisdiction, and Venue. This Agreement shall be subject to, governed by, and construed and interpreted solely according to the laws of the State of California. Grantee hereby consents and submits to the jurisdiction of the appropriate courts of California or of the United States having jurisdiction in California for adjudication of any suit or cause of action arising under or in connection with the Agreement, or the performance of such Agreement, and agrees that any such suit or cause of action may be brought in any such court.

14. Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

15. No Third -Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

16. Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the Parties that expressly refers to this Agreement.

17. Counterparts; Signatures. This Agreement may be executed i n multiple counterparts, each of which shall be an original but all of which shall constitute the same document. A signed copy of this Agreement delivered by email (including .pdf format), or other means of electronic transmission shall be deemed to have the same legal force effect as delivery of an original “wet ink” signed copy of this Agreement. Except where stated otherwise in the Contract, the Parties agree that electronic signatures are permissible and have the same force and effect as original signatures, for all purposes.

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18. Cooperation; Further Acts . The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

19. Successors and Assigns . This Agreement shall be binding on the successors and assigns of the parties. Grantee shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of Foothill Transit. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

20. Waiver of Terms and Conditions . The failure of Foothill Transit or the Grantee to enforce one or more of the terms or conditions of the Agreement or to exercise any of its rights or privileges, or the waiver by Foothill Transit of any breach of such terms or conditions, shall not be construed as thereafter waiving any such terms, conditions, rights, or privileges, and the same shall continue and re main in force and effect as if no waiver had occurred.

21. Construction; References; Captions. Because the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. All references to Grantee include all personnel, employees, agents, and contractors of Grantee, except as otherwise specified in this Agreement. All references to Foothill Transit include its elected officials, officers, agents, volunteers, and staff except as otherwise specified in this Agreement. The captions of the various sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

22. Invalidity; Severability. If any portion of this Agreement is declared as invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

23. Authority to Enter Agreement . The Grantee has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

24. Subcontractors. Grantee shall require its contractors to require their subcontractors to comply with the stated obligations contained in Sections 3 and 10 above.

25. Additional Clauses. The terms and conditions contained in Attachment A are hereby incorporated by reference as if set out in full herein. Grantee agrees to comply with these terms and include the applicable requirements in all of its subcontracts.

[Signature Page Follows]

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In witness thereof, the Parties hereto have caused this Agreement to be executed by their respective officers with all the formalities required by law.

FOOTHILL TRANSIT

By:

Doran J. Barnes
Chief Executive Officer

Dated:

GRANTEE

By:

Emmanuel J. Estrada
Mayor

Approved as to Form:

By:

Name: ____________________
Thompson Coburn LLP
Special Counsel to Foothill Transit
Approved as to Form:

By:

Marco A. Martinez
City Attorney

Attest:

By: __________
Christopher Saenz
City Clerk

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Attachment A

1. Buy America
The Grantee agrees to comply with 49 U.S.C. § 5323(j) and 49 C.F.R. Part 661, which provide that Federal funds may not be obligated unless all steel, iron, and manufactured products used in FTA funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R. § 661.7. Separate requirements for rolling stock are set out at 49 U.S.C. § 5323(j)(2)(C) and 49 C.F.R. § 661.11. The Grantee shall comply with the Buy America certification(s) submitted with its proposal/bid. If applicable, the Grantee also agrees to comply with 49 U.S.C. § 5323(m) and FTA’s implementing regulations at 49 C.F.R. Part 663.

Grantee also agrees to comply with the Build America, Buy America Act (Title IX, Subtitle A of the Infrastructure Investment and Jobs Act (P.L. 117-58), sections 70901-70927), as it applies to construction materials, and the FTA's implementing regulations found a t 49 C.F.R. Part 661 and any applicable guidance and regulations issued by the U.S. Office of Management and Budget (OMB) and the U.S. Department of Transportation, and the provisions of those acts and their implementing guidance and regulations ar e hereby incorporated by reference into this Contract. Grantee shall ensure that all relevant provisions of the Buy America Act and the Build America, Buy America Act and their implementing guidance and regulations are incorporated into every applicable subcontract and supplier agreement.

2. Cargo Preference
If the Grantee or any subcontractor will transport equipment, material, or commodities by ocean vessel, the Grantee agrees:

1. To utilize privately owned United States-flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately from dry bulk carriers, dry cargo liners, and tankers), involved, whenever shipping any equipment, materials, or commodities pursuant to this Contract to the extent such vessels are available at fair and reasonable rates for United States-flag commercial vessels.

2. To furnish within 20 working days following the date of loading for shipments originating within the United States, or within 30 working days following the date of loading for shipment originating outside of the United States, a legible copy of a rated, “on-board” commercial ocean bill -of-lading in English for each shipment of cargo described in paragraph (A) above to Foothill Transit (through the prime contractor in case of a subcontractor bills -of-lading) and to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, D.C. 20590, marked with appropriate identification of the project.

3. To include these requirements in all subcontracts issued pursuant to the Contract which may involve the transport of equipment, materials, or commodities by ocean vessel.

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3. Fly America

1. As used herein: “International air transportation” means transportation by air between a place in the United States and a place outside the United States or between two places both of which are outside the United States. “United States” means the 50 States, the District of Columbia, and outlying areas. “U.S. -flag air carrier” means an air carrier holding a certificate under 49 U.S.C. Ch. 411.

2. When Federal funds are used to fund travel, Section 5 of the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) (Fly America Act) requires contractors, recipients, and others use U.S. -flag air carriers for U.S.

Government-financed international air transportation of personnel (and their personal effects) or property, to the extent that service by those carriers is available. It requires the Comptroller General of the United States, in the absence of satisfactory pro of of the necessity for foreign -flag air transportation, to disallow expenditures from funds, appropriated or otherwise established for the account of the United States, for international air transportation secured aboard a foreign -flag air carrier if a U. S.-flag air carrier is available to provide such services.

3. If available, the Grantee, in performing work under this contract, shall use U.S.-flag carriers for international air transportation of personnel (and their personal effects) or property. In the event that the Grantee selects a carrier other than a U.S. -flag air carrier for international air transportation, the Grantee shall include a statement on vouchers involving such transportation essentially as follows:

Statement of Unavailability of U.S.-Flag Air Carriers
International air transportation of persons (and their personal effects) or property by U.S.-flag air carrier was not available or it was necessary to use foreign-flag air carrier service for the following reasons. See FAR §

47.403. [State reasons].

4. The Grantee shall include the substance of this Attachment A, Clause 3, including this paragraph (4), in each subcontract or purchase under this Contract that may involve international air transportation.

4. Seismic Safety Requirements
The Grantee agrees that any new building or addition to an existing building will be designed in accordance with the standards for Seismic Safety required in Department of Transportation (DOT) Seismic Safety Regulations 49 C.F.R. Part 41 and will certify to compliance to the extent required by the regulation. The Grantee also agrees to ensure that all work performed under this Contract, including work performed by a subcontractor, is in compliance with the standards required by the Seismic Safety regulation s and the certification of compliance issued on the project.

5. Prevailing Wage and Anti-Kickback

1. The Grantee shall comply with the Davis -Bacon Act, 40 U.S.C. § 3141 - 3144 and 3146 -3148, as supplemented by DOL regulations at 29 C.F.R. Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted

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Construction.” The contract clause at 29 C.F.R. § 5.5 is incorporated in full into this Contract except all references to “contracting officer” shall be replaced with “Foothill Transit.” In accordance with the statute, the Grantee shall pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, the Grantee agrees to pay wages not less than once a week.

2. The Grantee shall comply with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by DOL regulations at 29 C.F.R. Part 3, “Contractors and Subcontractor on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States.” The Grantee is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

6. Disadvantaged Business Enterprise

1. Foothill Transit has established a DBE Program pursuant to 49 C.F.R. Part

26. The requirements and procedures of Foothill Transit’s DBE Program are hereby incorporated by reference into this Contract. The Grantee, subrecipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Grantee shall carry out applicable requirements of 49 C.F.R. Part 26 in the award and administration of DOT-assisted contracts. Failure by the Grantee to carry out Foothill Transit’s DBE Program procedures and requirements or applicable requirements of 49 C.F.R. Part 26 shall be considered a material breach of this Contract and may be grounds for termination of this Contract, or other such remedy as Foo thill Transit deems appropriate, which may include, but is not limited to withholding monthly payments, assessing sanctions, liquidated damages, and/or disqualifying the Grantee from future bidding as non -responsible. The Grantee shall ensure that complian ce with Foothill Transit’s DBE Program and the requirements of 49 C.F.R. Part 26 be included in any and all subcontracts entered into which arise out of or are related to this Contract.

Foothill Transit has an annual DBE goal of 4 percent.

2. Foothill Transit encourages prime contractors and subcontractors on federally-assisted contracts to investigate the full extent of services offered by financial institutions owned and controlled by socially and economically disadvantaged individuals in the community and to make reasonable efforts to use these institutions. A list of minority- owned financial institutions may be found at:
http://www.federalreserve.gov/releases/mob/.

3. The Grantee must take necessary and reasonable steps to ensure that DBEs have a fair opportunity to participate in this Contract. If the Grantee qualifies as a certified DBE in accordance with the requirements of 49 C.F.R. Part 26, Subpart D, or is joint venturing with a DBE certified in accordance with the cited regulations, a copy of the DBE certification(s) issued by a Unified Certification Pro gram (UCP) in accordance with the cited regulations, and a description of the dollar value of the proposed wo rk that it intends to perform with its own forces, together with a statement of the percentage interest in the Contract held by a joint venture DBE must be submitted. The Grantee must provide (a) written documentation of the Grantee’s commitment to use identified DBEs; and (b) written confirmation from the DBE that it is participating in the Contract. Foothill Transit will accept DBE certifications issued by a California Unified Certification Program (CUCP) certifying agency, including the following:

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CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS)
Office of Business & Economic Opportunity - MS 79
1823 - 14th Street
Sacramento, CA 95814
Phone: (916) 324-1700 or (866) 810-6346
Fax: (916) 324-1862
Email: [email protected]
Website: caltrans.ca.gov

CITY OF LOS ANGELES
Office of Contract Compliance
Centralized Certification
1149 S. Broadway Street, Suite 300
Los Angeles, CA 90015
Phone:(213) 847-2684
Fax: (213) 847-2777
Website: bca.lacity.org

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO)
Diversity and Economic Opportunity Department
One Gateway Plaza
Los Angeles, CA 90012
Phone: (213) 922-2600
Fax: (213) 922-7660
Email: [email protected]

A directory of certified DBEs is available at:
http://www.dot.ca.gov/hq/bep/find_certified.htm.

4. The Grantee shall report its DBE participation obtained through race - neutral means throughout the period of performance.

5. The Grantee shall pay its subcontractor performing work related to this contract for satisfactory performance of that work no later than 30 days after the Grantee’s receipt of payment for that work from Foothill Transit.

6. The Grantee must promptly notify Foothill Transit, whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good-faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The Grantee may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of Foothill Transit.

7. Trafficking in Persons
The Grantee agrees that it and its employees shall not, at any time during the performance of this Contract, do any of the following:

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1. Engage in severe forms of trafficking in persons, as defined Section 103 of the Trafficking Victims Protection Act of 2000 (“TVPA”), as amended, 22 U.S.C. § 7102;

2. Procure a commercial sex act, as defined Section 103 of the TVPA, as amended, 22 U.S.C. § 7102; or

3. Use forced labor, defined as labor obtained by recruitment, harboring, transportation, provision, or other means of obtaining of a person for labor or services through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery, in the performance of the Contract or permit the use of forced labor in the performance of any subcontract hereunder.

8. Government-Wide Suspension and Debarment

1. The Grantee shall comply and facilitate compliance with U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 C.F.R. Part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) “Guidelines to Agencies on Governmentwide Deb arment and Suspension (Nonprocurement),” 2 C.F.R. Part 180. These provisions apply to each contract at any tier of $25,000 or more, and to each contract at any tier for a federally required audit (irrespective of the contract amount), and to each contract at any tier that must be approved by an FTA official irrespective of the contract amount. As such, the Grantee shall verify that its principals, affiliates, and subcontractors are eligible to participate in this federally funded contract and are not presently declared by any Federal department or agency to be:
(a) Debarred from participation in any federally assisted award; (b) Suspended from participation in any federally assisted award; (c) Proposed for debarment from participation in any federally assisted award;
(d) Declared ineligible to participate in any federally assisted award; (e) Voluntarily excluded from participation in any federally assisted award; or
(f) Disqualified from participation in any federally assisted award.

2. The Grantee has provided Foothill Transit with a certification addressing its debarment and suspension status and that of its principals, affiliates, and subcontractors.

The Grantee shall promptly inform Foothill Transit of any change in the suspension or debarment status of the Grantee or its principals, affiliates, and subcontractors during the term of the Contract. Further, the Grantee shall include a provision requiring compliance with the requirements of 2 C.F.R. Part 180, Subpart C, as supplemented by 2 C.F.R. Part 1200 in its lower-tier covered transactions.

3. The certification provided by Grantee is a material representation of fact relied upon by Foothill Transit. If it is later determined that the Grantee knowingly rendered an erroneous certification, in addition to remedies available to Foothill Transit, the Federal

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Government may pursue available remedies, including but not limited to suspension and/or debarment.

4. Grantee agrees that it will not enter into any “covered transaction” (as defined at 2 C.F.R. §§ 180.220 and 1200.220) with any “third party participant” (as defined in Section 1 of FTA’s Master Agreement (Version 29, dated Feb. 7, 2022), as may be updated or amen ded) that is, or whose principal is, suspended, debarred, or otherwise excluded from participating in covered transactions except as otherwise authorized by applicable Federal laws, regulations, or requirements regarding participation with debarred or suspended Recipients or Third Party Participants. Grantee further agrees that it will review the Federal Government’s “System for Award Management — Lists of Parties Excluded from Federal Procurement and Nonprocurement Programs,” if required by U.S. DOT regulations (2 C.F.R. Part 1200).

9. Federal Changes
The Grantee agrees that it shall at all times comply with all applicable Federal Transit Administration regulations, policies, procedures and directives, including without limitation those listed directly or by reference in FTA’s Master Agreement (Version 30, dated N ov. 2, 2022), as may be updated or amended, between Foothill Transit and the FTA, as they may be amended or promulgated from time to time during the term of this Contract. The Grantee’s failure to so comply shall constitute a material breach of this Contract.

10. No Federal Government Obligations to Third Parties

1. Foothill Transit and Grantee acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a par ty to this Contract and shall not be subject to any obligations or liabilities to Foothill Transit, the Grantee, or any other party (whether or not a part to that contract) pertaining to any matter resulting from the underlying Contract.

2. The Grantee agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

11. Interests of Members of, or Delegates to, Congress
In accordance with 18 U.S.C. § 431, no member of, or delegate to, the Congress of the United States shall be admitted to any share or part of this Contract or to any benefit arising therefrom.

12. Program Fraud and False or Fraudulent Statements and Related Acts

1. The Grantee acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801, et seq., and U.S. Department of Transportation Regulations, “Program Fraud Civil Remedies”, 49 C.F.R. Part 31, apply to its actions pertaining to this Project. By entering into this Contract, the Grantee acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose penalties under the program Fraud Civil Remedies Act of 1986.

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2. The Grantee also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government in connection with this Project, the Federal Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5323(l) on the Grantee.

3. The Grantee agrees to include this clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

13. Energy Efficiency
The Grantee shall recognize the mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. § 6321, et seq.).

14. Recycled Products
The Grantee agrees to comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. § 6962), including but not limited to the regulatory provisions of 40 C.F.R. Part 247, as they apply to the procurement of the items designated in Subpart B of 40 C.F.R. Part 247.

15. Safe Operations of Motor Vehicles

1. Seat Belt Use. The Grantee is encouraged to adopt and promote on -the- job seat belt use policies and programs for its employees and other personnel that operate company-owned vehicles, company-rented vehicles, or personally operated vehicles. The terms “company-owned” and “company-leased” refer to vehicles owned or leased either by the Grantee or Foothill Transit.

2. Distracted Driving . The Grantee agrees to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers, including policies to ban text messaging while using an electronic device supplied by an employer, and driving a vehicle the driver owns or rents, a ve hicle Grantee owns, leases, or rents, or a privately - owned vehicle when on official business in connection with the work performed under this Contract or when performing any work for or on behalf of the Contract. The Grantee agrees to conduct workp lace safety initiatives in a manner commensurate with its size, such as establishing new rules and programs to prohibit text messaging while driving, re- evaluating the existing programs to prohibit text messaging while driving, and providing education, awareness, and other outreach to employees about the risks associated with testing while driving. The Grantee further agrees to include this clause in each subcontract awarded at each tier.

16. National Intelligent Transportation Systems Standards The Grantee agrees to conform to the National Intelligent Transportation Systems (ITS) Architecture requirements of 23 U.S.C. § 517(d), unless Foothill Transit has obtained an exemption from the requirements and provided Grantee information regarding the exemption. The Grantee further agrees to follow FTA Notice, “FTA National ITS Architecture Policy on Transit Projects,” 66 Fed. Reg. 1455, January 8, 2001, and all other applicable Federal guidance.

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17. Veteran’s Preference

1. As provided in 49 U.S.C. § 5325(k), to the extent practicable, the Grantee and its subcontractors shall give a hiring preference to veterans, as defined in 5 U.S.C. § 2108, who have the skills and abilities required to perform construction work required under the Contract.

2. As provided in 49 U.S.C. § 5325(k), to the extent practicable, the Grantee and its subcontractors shall not require any lower -tier subcontractor to give a preference to any veteran over any equally qualified applicant who is a member of any racial or ethnic minority, female, and individual with a disability, or a former employee.

18. Contract Work Hours and Safety Standards—Construction

1. The Grantee shall comply with the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 3701-3708), as supplemented by the DOL regulations at 29 C.F.R. Part 5. Under 40 U.S.C. § 3702 of the Act, the Grantee shall compute the wages of every mechanic and laborer, including watchmen and guards, on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less t han one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchase of supplies or materials or articles ordinarily available on the open market, or to contracts for transportation or transmission of intelligence.

2. In the event of any violation of the clause set forth herein, the Grantee and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, the Grantee and subcontractor shall be liable to the United States for liquidated damages.

Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of this clause in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by this clause.

3. The FTA shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Grantee or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Grantee or subcontractor for unpaid wages and liquidated damages as provided in this section.

4. The Grantee or subcontractor shall insert in any subcontracts the clauses set forth in this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The Grantee shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in this agreement.

19. Contract Work Hours and Safety Standards—Non-Construction

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1. The Grantee shall comply with all federal laws, regulations, and requirements providing wage and hour protections for non -construction employees, in accordance with 40 U.S.C. § 3702, Contract Work Hours and Safety Standards Act, and other relevant parts of that Act, 40 U.S.C. § 3701 et seq., and U.S. DOL regulations, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (also Labor Standards Provisions Applicable to Non -construction Contracts Subject to the Contract Work Hours and Safety Standards Act),” 29 C.F.R. Part 5.

2. The Grantee shall maintain payrolls and basic payroll records during the course of the work and shall preserve them for a period of three (3) years from the completion of the contract for all laborers and mechanics, including guards and watchmen, working on the Contract. Such records shall contain the name and address of each such employee, social security number, correct classifications, hourly rates of wages paid, daily and weekly number of hours worked, deductions made, and actual wages paid.

3. Such records maintained under this paragraph shall be made available by the Grantee for inspection, copying, or transcription by authorized representatives of the FTA and the Department of Labor, and the Grantee will permit such representatives to interview employees during working hours on the job.

4. The Grantee shall require the inclusion of the language of this clause within subcontracts of all tiers.

20. Lobbying
Grantees who apply or bid for an award of $100,000 or more shall file the certification required by 49 C.F.R. Part 20, "New Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any pe rson or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non -Federal funds with respect to that Federal contrac t, grant or award covered by 31 U.S.C. § 1352. Such disclosures are forwarded from tier to tier up to the recipient.

21. Clean Water Requirements

1. The Grantee agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251, et seq. The Grantee agrees to report each violation to Foothill Transit and understands and agrees that Foothill Transit will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

2. The Grantee also agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA.

22. Clean Air

1. The Grantee agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401, et seq.

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The Grantee agrees to report each violation to Foothill Transit and understands and agrees that Foothill Transit will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

2. The Grantee also agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA.

23. Substance Abuse and Testing
Grantee agrees to comply with Federal transit laws and regulations regarding alcohol misuse and prohibited drug use. The Grantee agrees to establish and implement a drug and alcohol testing program that complies with 49 C.F.R. Part 655, produce any documentation necessary to establish its compliance with Part 655, and permit any authorized representative of the United States Depart ment of Transportation or its operating administrations, the State Oversight Agency of California, or Foothill Transit, to inspect the facilities and records associated with the implementation of the drug and alcohol testing program as required under 49 C.F.R. Part 655 and review the testing process. The Grantee agrees further to certify annually its compliance with Part 655 before (insert date ) and to submit the Management Information System (MIS) reports before (insert date before March 15) to the Director of Procurement. To certify compliance the Grantee shall use the “Substance Abuse Certifications” in the “Annual List of Certifications and Assurances for Federal Transit Administration Grants and Cooperative Agreements,” which is published annual in the Federal Register.

24. Privacy Act

1. The Grantee agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. § 552a. Among other things, the Grantee agrees to obtain the express consent of the Federal Government before the Grantee or its employees operate a system of records on behalf of the Federal Government. The Grantee understands that the requirements of the Privacy Act, including the civil and criminal penalties for violati on of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract.

2. The Grantee also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal Government financed in whole or in part with Federal assistance provided by FTA.

25. Patents and Rights in Data
The Grantee agrees that the use of any data produced or delivered under the terms of the Contract including, but not limited to, engineering drawings and associated lists, specifications, process sheets and technical reports, shall be governed by the provisions of 5 U.S.C. § 200, et seq., the requirements of 37 C.F.R. Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by FTA. In addition, the Grantee agrees that it will not publish such data without the written consent of Foothill Transit and, if appropriate, the Federal Government.

26. Section 508 Compliance

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Any reports or information that will be provided to DOT or any other Federal agency must comply with Section 508 of the Rehabilitation Act of 1973.

27. Access to Records and Reports and Access to Sites of Performance

1. Access to Records . Grantee shall permit Foothill Transit, the Federal Transit Administration, Inspectors General, the Comptroller General of the United States, or any of their authorized representatives (“Reviewer”) to have access to and copy the Grantee’s records and financial statements in order for Foothill Transit to meet its obligations under 2 C.F.R. Part 200. Such access includes timely and reasonable access to personnel for interviews and discussions related to the records. This right of access will survive the expiration or termination of the Contract and the record retention periods described below.

2. Access to Sites of Performance and Audits . Grantee shall permit a Reviewer to have access to the sites of performance of the Contract and to make site visits in accordance with 2 CFR Part 200. Grantee shall permit a Reviewer to inspect all work and material related to the award and to audit information related to the award if such information is under the control of the Grantee, including in the Grantee’s books, records, accounts, or other locations.

3. Record Retention. Grantee shall maintain complete and readily accessible records related to this Contract, including financial records, data, documents, reports, statistics, subcontracts, leases, and arrangements, and supporting materials related to those records (collectively, "R ecords"). Grantee shall retain these Records until all pending matters are closed or for three years from the date of final payment, whichever is longer. Copies of Records may be substituted for originals, and Grantee may use reliable electronic storage to meet this obligation. Exceptions to this three -year requirement exist as stated in 2 CFR Part 200.

4. Financial Adjustments. Appropriate financial adjustments may be made by Foothill Transit based upon any inconsistency, irregularity, discrepancy or unsubstantiated billing revealed as a result of an audit. Financial adjustments reflecting an overcharge to Foothill Transit may b e charged against the Grantee's future invoices, or if there are no such future invoices, the Grantee shall promptly refund the overcharges.

5. Subcontractor Flow Down. Grantee shall include this clause in each subcontract and require subcontractors to flow down this clause to each lower -tier subcontractor.

28. Transit Asset Management
Grantee shall comply with FTA regulations, “Transit Asset Management,” 49 CFR Part 625 and “National Transit Database,” 49 CFR Part 630, and follow applicable Federal laws, regulations, guidance, and requirements on the same.

29. Maintenance Activities
Grantee shall comply with all FTA requirements for maintenance standards for FTA - funded assets and facilities. Grantee shall maintain a written maintenance plan at all times.

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30. Motor Carrier Safety
Grantee shall comply with the safety requirements of the U.S. Federal Motor Carrier Safety Administration (U.S. FMCSA) regulations at 49 CFR Parts 390 -397 to the extent applicable. Grantee shall further comply with the driver’s license requirements of U.S.

FMCSA regulations, “Commercial Driver’s License Standards, Requirements, and Penalties,” 49 CFR Part 383, and “State Compliance with Commercial Driver’s License,” 49 CFR Part 384, to the extent applicable, with the substance -abuse requirements and guidance of U.S. FMCSA’s regulations, “Controlled Substances and Alcohol Use and Testing,” 49 CFR Part 382, and implementing Federal guidance, to the extent applicable.

31. Flood Insurance

1. Grantee shall have flood insurance as required by the Flood Disaster Protection Act of 1973, 42 U.S.C. § 4012a(a), for any building located in a special flood hazard area (100-year flood zone) throughout the term of the Contract.

2. Each building covered by Subsection (1) above and such building’s contents will be covered by flood insurance in an amount at least equal to the Federal investment (less estimated land cost) or to the maximum limit of coverage made available with respect to the particular type of property under the National Flood Insurance Act of 1968, 42 U.S.C. § 4001, et seq., whichever is less.

3. Grantee shall follow FTA guidance regarding flood insurance.

32. Environmental Protections
Grantee agrees to comply with all applicable environmental and resource -use laws, regulations, and requirements, and follow applicable guidance, now in effect or that may become effective in the future, including state and local laws, ordinances, regulations, and requirements and follow applicable guidance. Applicable laws, regulations, and requirements include those listed in Section 26 of FTA’s Master Agreement (Version 30, dated Nov. 2, 2022), as may be updated or amended.

33. Employee Protections
Grantee shall comply with all Federal laws, regulations, and requirements providing protections for employees. Such protections include, but are not limited to, prevailing wage requirements, wage -and-hour requirements, anti -kickback prohibitions, safety provisions, work-hour prohibitions, Fair Labor Standards Act, U.S. Department of Labor certifications, special warranties, and special arrangements for Federal Assistance under 49 U.S.C. § 5310.

34. Federal Tax Liability and Recent Felony Conviction
Grantee agrees that, prior to entering into any subcontract, Grantee will require the subcontractor to provide a certification on Federal Tax Liability and Recent Felony Convictions, which should be identical to the certification that Grantee provided Foothill Transit. If the prospective subcontractor cannot certify as to the statements in the certification, Grantee shall not enter into the subcontract absent Foothill Transit and FTA approval. Grantee agrees to include this clause in every subcontract awa rded at every tier.

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35. Notification Required
Grantee shall notify Foothill Transit of any and all matters that Grantee knows or reasonably should know may affect Foothill Transit or any of its funders’ interests, including the Federal Government’s interests. This notification requirement includes, but is not limited to, current or prospective legal matters such as an act ual or potential major dispute, breach, default, litigation, naming of Foothill Transit or the Federal Government as a party to litigation, or a legal disagreement in any forum for an y reason. Matters that may affect the Federal Government include but are not limited to, the Federal Government’s interests in the Contract, the underlying Foothill Transit/FTA Agreement, and any amendments thereto, or the Federal Government’s administration or enforcement of federal laws, regulations, and requirements. Grantee agrees to include this clause in every subcontract awarded at every tier. Grantee shall further notify Foothill Transit of any potential fraud, waste, or abuse occurring on the contract or Project.

36. Certification Regarding Telecommunications Services, Equipment and Systems
Pursuant to Public Law 115-232, Section 889, and 2 C.F.R. Part 200, including §200.216 and §200.471, Foothill Transit is prohibited from procuring or obtaining equipment, services, or systems that use “Covered Telecommunications Equipment or Services” as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115 -232, Section 889, “Covered Telecommunications Equipment or Services” is:

1. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

2. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

3. Telecommunications or video surveillance services provided by such entities or using such equipment.

4. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Grantee shall not use or provide to Foothill Transit Covered Telecommunications Equipment or Services in the performance of this Contract.

If Grantee later learns that prohibited telecommunications services, equipment or systems have been supplied, installed, or utilized under this Contract, Grantee shall immediately inform Foothill Transit in writing. Foothill Transit may treat such occurrence as an event of default under Section 20 of this Contract and Foothill Transit may require the Grantee to promptly replace such prohibited service, equipment and systems at the Grantee’s sole cost or take such other actions pursuant to Section 20.

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37. Incorporation of Federal Transit Administration Terms and Conditions The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in the FTA Master Agreement, FTA Circular 4220.1F, and 2 CFR Part 200 (as adopted by DOT) are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions containe d in this Contract. The Grantee shall not perform any act, fail to perform any act, or refuse to comply with any Foothill Transit requests which would cause Foothill Transit to be in violation of the FTA terms and conditions.

FOOTHILL

TRANSIT

BUS STOP ENHANCEMENT PROGRAM
(BSEP) | APPLICATION

CITY OF BALDWIN PARK | AUGUST 2023

TABLE OF CONTENTS

I. Cover Letter II. Key Map

III. Proposed Locations IV. Cost Estimate V. Specifications City of Baldwin Park • Public Works Engineering Department 14403 E. Pacific Ave. • Ph.: (626) 960-4011, Ext. 115 •Email: [email protected]

Bernardo Navarrete, Engineering Assistant

August 21, 2023

Ms. Lourdes Alvarez
Transit Planner
Foothill Transit
100 S. Vincent Ave., Suite 200
West Covina, CA 91790

Dear Ms. Alvarez,

Please accept this cover letter as an interest by the City of Baldwin Park for consideration of inclusion within Foothill Transit’s Bus Stop Enhancement Program (BSEP). The City of Baldwin Park is actively working in enhancing existing bus stops in dire need of improvements ranging from bus shelters, trash receptacles and bench installations. The improvements are intended in an effort by the City to provide safety-related amenities for our residents, enhancing our transit amenity equity with other bus stops serviced by Foothill Transit and as an effort to incentivize public transit usage throughout the City.

There are currently four (4) bus stop locations along Los Angeles St. which are currently in need of bus stop shelters and other amenity improvements. The locations are listed below;

A. Los Angeles St. & Hornbrook Ave. (WB)
B. Los Angeles St. & Center St. (EB)
C. Los Angeles St. & Center St. (WB)
D. Los Angeles St. & Merced Ave. (EB)

The four (4) locations noted above have been identified as ideal locations to implement the proposed improvements.

Sincerely,

Bernardo Navarrete

© 2023 Microsoft Corporation © 2023 Maxar ©CNES (2023) Distribution Airbus DS LOCATION (D)LOS ANGELES ST. &MERCED AVE. (EB)LOCATION (C)LOS ANGELES ST. &CENTER ST. (WB)LOCATION (B)LOS ANGELES ST. &CENTER ST. (EB) LOCATION (A)LOS ANGELES ST. &HORNBROOK AVE. (WB)LOS ANGELES ST.

CENTER ST.

MERCED AVE.

HORNBROOK AVE.

NSEWN.T.S.

WALNUTELEMENTARYSCHOOL

BURSCHELEMENTARYSCHOOLPROPOSED LOCATIONS - KEY MAP
LOCATION A | LOS ANGELES ST. & HORNBROOK AVE. (WB)
This stop is currently serviced by Foothill Transit Line 178 | Puente Hills Mall – El Monte Station

COORDINATES
Lat: 34,.092145, Long: -117.982137

EXISTING CONDITIONS
The site includes a 13’ sidewalk with ADA accessibility from the East of the proposed location. Currently the bus stop has an existing bench and dedicated trash receptacle.

PROPOSED IMPROVEMENTS
 Installation per City of Baldwin Park Standards.  Solar Bus Shelter  No-back Perforated Bench  32-Gallon Trash Receptacle  Refresh paint for existing red curb

RIDERSHIP INFORMATION (STOP ID 2944):

APC Boards: 2,664 APC Alights: 1,576

LOCATION B | LOS ANGELES ST. & CENTER ST. (EB)
This stop is currently serviced by Foothill Transit Line 178 | Puente Hills Mall – El Monte Station This stop is also serviced by the Baldwin Park Teal Line

COORDINATES
Lat: 34.092010, Long: -117.978243

EXISTING CONDITIONS
The existing conditions include a 7.5’ sidewalk with ADA accessibility from East and West of the proposed location. Currently the bus stop has an existing bench and dedicated trash receptacle.

PROPOSED IMPROVEMENTS
 Installation per City of Baldwin Park Standards;  Solar Bus Shelter  No-back Perforated Bench  32-Gallon Trash Receptacle  Refresh paint for existing red curb

RIDERSHIP INFORMATION (STOP ID 1968):

APC Boards: 2,596 APC Alights: 1,920

LOCATION C | LOS ANGELES ST. & CENTER ST. (WB)
This stop is currently serviced by Foothill Transit Line 178 | Puente Hills Mall – El Monte Station This stop is also serviced by the Baldwin Park Teal Line

COORDINATES
Lat: 34.092198, Long: -117.977801

EXISTING CONDITIONS
The existing conditions include a 11’ sidewalk with ADA accessibility from East and West of the proposed location. Currently the bus stop has an existing bench and dedicated trash receptacle.

PROPOSED IMPROVEMENTS
 Installation per City of Baldwin Park Standards;  Solar Bus Shelter  No-back Perforated Bench  32-Gallon Trash Receptacle  Refresh paint for existing red curb

RIDERSHIP INFORMATION (STOP ID 2943):

APC Boards: 2,453 APC Alights: 2,920

LOCATION D | LOS ANGELES ST. & MERCED AVE. (EB)
This stop is currently serviced by Foothill Transit Line 178 | Puente Hills Mall – El Monte Station This stop is also serviced by the Baldwin Park Pumpkin Line

COORDINATES
Lat: 34.092096, Long: -117.973141

EXISTING CONDITIONS
The existing conditions include a 12’ sidewalk with ADA accessibility from East and West of the proposed location. The bus stop currently does not have a bench or dedicated trash receptacle.

PROPOSED IMPROVEMENTS
 Installation per City of Baldwin Park Standards;  Solar Bus Shelter  No-back Perforated Bench  32-Gallon Trash Receptacle  Refresh paint for existing red curb

RIDERSHIP INFORMATION (STOP ID 1979):

APC Boards: 5,562 APC Alights: 5,433

NEIGHBORHOOD CHARACTERISTICS

 Bursch Elementary School
 Los Angeles St. (Major East-West Commuter Route from Downtown Los Angeles to the East San Gabriel and Pomona Valleys)
 Kenmore Elementary School
 I-10 Freeway
 Holland Middle School
 Santa Fe Elementary School
 Morgan Park
 Julia McNeill Senior Center
 Esther Snyder Community Center
 Baldwin Park Aquatic Center
 Geddes Elementary School
 Walnut Elementary School
 Downtown Baldwin Park

Item No. Project Elements Unit Price Units Quant. Total Project Costs
1 Install Bus Shelter & Bench $ 20,000 EA 4 $ 80,000 2 Install Trash Receptacle $ 2,500 EA 4 $ 10,000 3 Paint Red Curb $ 11 LF 160 $ 1,760 $ 91,760
$ 51,760
$ 40,000
Foothill Transit - Bus Stop Enhancement Program
Cost Estimate
PROJECT GRAND TOTAL:

BSEP REQUESTED FUNDS (SHORT FALL)

LEVERAGED FUNDS (TBD)

STAFF REPORT
ITEM NO. 7

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TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation and Community Services
DATE: December 6, 2023
SUBJECT: Request Appropriation of Funds for Utilities at Ezperanza Villa and Serenity Homes

SUMMARY
The purpose of this staff report is to seek City Council approval for appropriations to fund utilities for Esperanza Villa and Serenity Homes.

RECOMMENDATION
It is recommended that the City Council to:

FISCAL IMPACT
There is no fiscal impact on the General Fund. Staff recommends appropriating $40,600 to cover utilities, including water, gas, electricity, and internet for Esperanza Villa (Account # 275- 60-710-53370-66023), reimbursing incurred costs charged to Fund #501 and coveri ng expenses for the remaining months through December 2023. An additional appropriation of $10,000 is recommended for Serenity Homes (Account # 275- 60-710-53370-66023) through June 2024.

BACKGROUND
During the budget process there was an oversight in including utilities for Esperanza Villa. The City received grant reimbursement for start-up expenditures from the San Gabriel Valley Council of Governments (SGVCOG) for $180,000 and San Gabriel Valley Regional Housing Trust (SGVRHT) for $131,669.62 for a total of $311,669.62 for Esperanza Villa star -up costs. The total expenditures where $287,230.07 leaving a balance of $24,439.85 for utilities. To date a total of $53,844.59 has been charged to fund 501 and approximately an additional $11,100 will be spent in utilities through December 2023 for an approximately total of $64,944.59. Listed below is a utility allocation reconciliation.

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It is anticipated that approximately $22,500 in utilities at Serenity Homes will be incurred f rom January through June 2024. Staff will apply to amend the City of Baldwin Park’s 5 -year Permanent Local Housing Allocation Program (PLHA) with the California Department of Housing and Community Development (HCD). The funding allocation plan covers the years 2019-2023. The amendment would include Activity 6 of eligible expenditures to include operating costs of Esperanza Villa and Serenity Homes. The amendment would apply to funding requests for the years 2020 through 2023. Staff will present the amendment plan and application to the City Council for consideration at a subsequent meeting prior to submitting it to HCD during the designated amendment period. If PLHA funding is not approved, other funding sources might include General Fund to support the utility costs for the remaining fiscal year and future years.

ALTERNATIVES
The alternative is to direct staff to seek for other funding sources to cover the utility costs.

LEGAL REVIEW
None required.

ATTACHMENTS
None

STAFF REPORT
ITEM NO. 8

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TO: Honorable Mayor and Members of the City Council
FROM: Ron Garcia, Director of Community Development
DATE: December 6, 2023
SUBJECT: Approve a nd Adopt Resolution No. 2023 -043 of the City of Baldwin Park adopting an inventory report of excess, exempt, and non -exempt surplus land pursuant to government code section 50569.

SUMMARY
The Surplus Land Act (the “Act”), as amended, requires that on or before December 31st of each year, each county and city in the state must “make a central inventory of all surplus land ... and all lands in excess of its foreseeable needs … within the jurisdiction of the county or city that the county or city or any of its departments, agencies, or authorities owns or controls” (the “Inventory Report”) and submit the Inventory Report to the California Department of Housing and Community Development (HCD) by April 1st of each year as part of the county or city’s annual Housing Element progress report. This action would have the City Council review and approve the Inventory Report.

RECOMMENDATION
It is recommended that the City Council:

1. Accept the Inventory Report of excess, exempt and non -exempt surplus lands, pursuant to Government Code 54221,

2. Adopt Resolution No. 2023-043 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING AN INVENTORY REPORT OF THE CITY’S SURPLUS AND EXCESS LAND, PURSUANT TO GOVERNMENT CODE SECTION 54230”; and

3. Authorize staff to submit a report to the California State Department of Housing and Community Development pursuant to Government Code 54230(a)(1).

FISCAL IMPACT
There is no fiscal impact associated with approving the Inventory Report.

BACKGROUND
Government Code 54230 mandates that California cities and counties prepare, by Dec. 31st of each year, an inventory of all “surplus land,” as that term is defined in the Act, and all “lands in excess of its foreseeable needs,” as that phrase is used in Government Code 50569. HCD provides the practical difference between these two categories of land is essentially one of timing. “Surplus land” is land that is no longer necessary for an agency’s use and has been officially declared “surplus” by the local agency’s governing body. “Excess land” is land that is beyond an agency’s foreseeable needs but has not yet been declared surplus.

To be “necessary for [an] agency’s use,” land must be “used, … planned to be used pursuant to a written plan adopted by the local agency’s governing board for, or … disposed [of] to support … agency work or operations, including, but not limited to, utility sites, watershed property, land being used for conservation purposes, land for demonstration, exhibition, or educational purposes, related to green house gas emissions, and buffer sites near

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sensitive governmental uses, including, but not limited to, wastewater treatment plants.” [Government Code 54221(c)(1).]

DISCUSSION
To date, the City of Baldwin Park has not declared properties as exempt surplus properties. The properties on the Inventory Report are currently “excess” properties. They are properties located at 14824 Ramona Blvd currently leased to a barbershop, 14751 B adillo Street (Vacant Red Car Building), and 4024 Maine Avenue a vacant lot located northwest City Hall.

The Act requires that a local agency declare property as “surplus” before any action may be taken to dispose of the property. Parcels the local agenc y wishes to sell, that are not exempt from the Act, must be made publicly available for purchase, which includes distribution of the parcel(s) to a list of affordable housing developers prepared and updated regularly by HCD. The notification must also be p osted on the City’s website and sent to HCD for notification on their website. The notification must stand for sixty (60) days in which time the staff shall take proposals from any interested entity, affordable housing or otherwise. However, the Act is pre scriptive on which developer must be selected regarding affordable housing; and that is, priority must be given to an affordable housing project regardless of underlying land use. If multiple affordable housing projects are proposed, then staff must prioritize the project with the greatest and deepest affordability. Once a developer is selected, staff must negotiate in good faith for a minimum of ninety (90) days with the developer that proposed the greatest and deepest affordability. Two outcomes may result from this process:

1. If the City and developer come to terms within the prescribed timeline, then the regular development processes would begin; or

2. If after good-faith negotiations the City and the developer cannot come to terms, the surplus land being notified is no longer required to be listed for public notification under the Act and may be marketed or sold according to the standards of the authority or agency which owns the parcel(s) in question. This comes with a firm caveat:
future proposals on surplus land that propose more than ten (10) units of housing are required to provide 25% of the proposed units as affordable.

A local agency may be liable for a penalty of 30 percent of the final sale price of land sold in violation of the Act, and 50 percent for any subsequent violation. As the current law is written, the state may, via the Act, cancel disposition agreements and force local agencies to comply with the Act after December of 2022 and prior to selling to a developer who is not proposing affordable housing, whether a disposition agreement is in effect or not.

The term “Agency’s use” does not include “commercial or industrial uses or activities, including nongovernmental retail, entertainment, or office development.” In addition, “property disposed of for the sole purpose of investment or generation of revenue shall not be considered necessary for the agency’s use.”

Nothing in the Act establishes what information must be included in the Inventory Report. However, Government Code § 54230(a)(2) provides guidance. Under that section, “each county and each city” must report to HCD, “a description of each parcel described in [such county or city’s Inventory Report] and the present use of the parcel … [by] no later than April 1 of each year, beginning April 1, 2021, in a form prescribed by [HCD], as part of its annual progress report submitted pursuant to paragraph (2) of subdivision (a) of Section 65400.” [Govt. C. 54230(a)(2)(A).] While no such form has yet been issued by HCD, it will, at a minimum, contain blanks for the following information for each parcel of surplus land:

(i) Street address or similar location information.

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(ii) Assessor’s parcel number.
(iii) Existing use.
(iv) Whether the site is surplus land or exempt surplus land. (v) Size in acres.

The proposed Inventory Report of this year’s surplus properties and excess properties is attached to this report.

ALTERNATIVES
The City may decide not to adopt the Inventory Report; in which case, the City would be in violation of Government Code 54230 as mandated that California cities and counties prepare, by Dec. 31st of each year, an inventory of all surplus land, and all excess lands.

CEQA REVIEW

THE ACTIONS CONTEMPLATED BY THIS REPORT DO NOT CONSTITUTE A PROJECT WITHIN THE MEANING OF SECTION 15378 OF THE STATE OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) GUIDELINES, BECAUSE THEY HAVE NO POTENTIAL FOR RESULTING IN PHYSICAL CHANGE IN THE ENVIRONMENT, DIRECTLY OR INDIRECTLY. THE ACTIONS DO NOT AUTHORIZE

ANY SPECIFIC DEVELOPMENT OR INSTALLATION ON ANY SPECIFIC PIECE OF PROPERTY WITHIN THE CITY’S BOUNDARIES. MOREOVER, WHEN AND IF A DEVELOPMENT APPLICATION

IS SUBMITTED, THE CITY WILL AT THAT TIME CON DUCT A PRELIMINARY REVIEW OF THE APPLICATION IN ACCORDANCE WITH CEQA. ALTERNATIVELY, EVEN IF THE ABOVE - DESCRIBED ACTIONS ARE A “PROJECT” WITHIN THE MEANING OF STATE CEQA GUIDELINES SECTION 15378, SUCH ACTIONS WOULD BE EXEMPT FROM CEQA REVIEW UNDER THE GENERAL

RULE THAT CEQA APPLIES ONLY TO PROJECTS WHICH HAVE THE POTENTIAL FOR CAUSING A SIGNIFICANT EFFECT ON THE ENVIRONMENT. (STATE CEQA GUIDELINES, SECTION 15061(B)(3).)

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Resolution 2023-043

55575.18175\40869213.1

RESOLUTION NO. 2023-043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING AN INVENTORY REPORT OF THE CITY’S SURPLUS AND
EXCESS LAND, PURSUANT TO GOVERNMENT CODE SECTION 54230

WHEREAS, the City of Baldwin Park (“City”) is a municipal corporation and is a “local agency” within the meaning of the Surplus Land Act, Government Code sections 54220 et seq. (as amended, the “Act”); and
WHEREAS, Government Code section 542 30 requires that on or before December 31 of each year, each local agency make an inventory of all surplus and excess lands held, owned, or controlled by it or by any of its departments, agencies or authorities (the “Inventory List”), and that such Inventory List be made a matter of public record and be made available to any citizen, limited dividend corporation, housing corporation, or nonprofit corporation at no charge; and WHEREAS, “surplus land” is defined in the Act as “land owned in fee simple by any local agency for which the local agency’s governing body takes formal action in a regular public meeting declaring that the land is surplus and is not necessary for the agency’s use”; and
WHEREAS, “excess land” is defined in the Act as land that “is in excess of its foreseeable needs”; and
WHEREAS, Government Code section 54230 specifies that the following information must be provided for each property included in the Inventory List: (1) the street address or similar location information; (2) the assessor’s parcel number; (3) the existing use; (4) whether the site is surplus land or exempt surplus land; and (5) the size of the site in acres; and
WHEREAS, the Inventory List, in compliance with Government Code section 5 4230, is attached hereto as Exhibit A and incorporated herein by this reference.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
BALDWIN PARK AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are a substantive part of this Resolution.

SECTION 2. Each of the three (3) parcels on the Inventory List (the “Surplus Properties”) are not necessary for the City’s use, and there is no planned use by the City of these surplus or excess properties.

Resolution No. 2023-043

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SECTION 3. Three (3) of the properties are excess lands, as defined in Government Code section 50569, and three (3) of the properties are non-exempt surplus land, as defined in Government Code section 54221(b).

SECTION 4. Based on the true and correct written findings in this Resolution and incorporated herein by reference, the City Council hereby authorizes the listing of the surplus and excess properties on the Inventory List created by City staff pursuant to and in compliance with Government Code section 54230.

SECTION 5. The listing of the surplus and excess properties on the Inventory List are actions that are exempt from environmental review under the California Environmental Quality Act (“CEQA”), pursu ant to CEQA Guidelines § 15378, because they have no potential for resulting in physical change in the environment, directly or indirectly. If and when one of the properties is sold to a purchaser, and that purchaser proposes a use for the property that requires CEQA review, that future use and project will be analyzed at the appropriate time in accordance with CEQA. Alternatively, even if the above -described actions are a “project” within the meaning of CEQA Guidelines section 15378, such actions would be exempt from CEQA review under the general rule that CEQA applies only to projects which have the potential for ca using a significant effect on the environment. (State CEQA Guidelines, Section 15061(b)(3)).

SECTION 5. If any section, subsection, paragraph, sentence, clause, or phrase of this Resolution is declared by a court of competent jurisdiction to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining portions of this Resolution.

SECTION 6. This Resolution shall take effect immediately upon its adoption by the City Council.

Resolution No. 2023-043

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PASSED AND APPROVED this 6th day of December, 2023.
________________________________
EMMANUEL J. ESTRADA
MAYOR
ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.

CITY OF BALDWIN PARK
I, Christopher Saenz, City Clerk of the Baldwin Park City Council, do hereby certify that the foregoing Resolution No. 2023-043 was duly and regularly approved and adopted by the City Council at a regular meeting thereof, held on the 6 th day of December, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________________

CHRISTOPHER SAENZ

CITY CLERK
Resolution No. 2023-043

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EXHIBIT A

INVENTORY LIST

Reference Owner Address APN Existing Use Surplus /Excess Acreage SF 1 City of Baldwin Park 14824 Ramona Blvd 8437-014-907 320 SF Commercial Building EXCESS 0.23 10,255 2 City of Baldwin Park 14751 Badillo Street 8437-013-908 1,419 SF Commercial Building EXCESS 0.18 7,923 3 City of Baldwin Park 4024 Maine Avenue 8554-001-910 Vacant Land EXCESS 0.16 6,845

EXHIBIT A

STAFF REPORT
ITEM NO. 9

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TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation and Community Services
DATE: December 6, 2023
SUBJECT: Consideration of the Nomination to Name Maine Avenue Mini Park

SUMMARY
The purpose of this staff report is to consider the nomination to name Maine Avenue Mini Park.

RECOMMENDATION
It is recommended that the City Council consider the nomination to name Maine Avenue Mini Park or provide alternative direction.

FISCAL IMPACT
There is no fiscal impact to the General Fund at this time.

BACKGROUND
Staff received a nomination request from Mayor Emmanuel J. Estrada to consider the nomination to name Maine Avenue Mini Park to Parque Municipal Ana Montenegro. Mrs. Ana Montenegro, who served as the longest - serving City Treasurer of Baldwin Park passed away at the age of 83. Mrs. Ana Montenegro was a true trailblazer for both women and the community of Baldwin Park. As a dedicated teacher and advocate of cultural programs, she made significant contributions to the city's well-being and preservation of its history and culture. Her election as the City Treasurer marked a historic moment, as she became one of the first Latinas in the state to hold such a position. Prior to her election, she served on the Parks & Recreation and Human Resources Commissions.

During her time as city treasurer, Ana Montenegro's commitment to Baldwin Park's progress was evident, as she was appointed to the Lt. Governor's economic task force, where she worked on critical issues like childcare, child support, and gender pay disparities. Her impact extended beyond her role, as she played a pivotal role in bringing folklorico classes to the city. Mrs. Montenegro's deep roots in Baldwin Park, born in one of its oldest families and her connection to the community as an alumna of Margaret Heath Elementary, further highlight her significant contributions. Though she has passed away, her legacy lives on in the city, and she continues to inspire residents as an exemplary figure of community service and dedication.

At their November 1, 2023 City Council meeting the design agreement was awarded to design the innovative new Maine Avenue Mini Park, heralding a promising addition to the community's recreational spaces.

Presented before you is the nomination for City Council to consider the naming of Maine Avenue Mini Park to Parque Municipal Ana Montenegro pursuant to the City-Wide Naming Policy.

ALTERNATIVES
The alternative is not to consider the nomination to name Maine Avenue Mini Park.

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LEGAL REVIEW
None is required.

ATTACHMENTS

1. Facility Naming Application

2. City-Wide Naming Policy

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City of Baldwin Park
Department of Recreation and Community Services
Application for Dedication and Naming
of Facilities and Parks

Applicant Information
Name: Emmanuel Estrada
Address: 14403 E. Pacific Ave
Phone: (626) 813-5201
Email: [email protected]

My Recommendation is for: Naming a New Park or Recreation Facility Renaming Existing Park or Recreation Facility
Naming / Renaming a Portion of a New or Existing Park or Recreation Facility

Proposed Name of Park or Recreation Facility: Parque Municipal Ana Montenegro

Location / Property Description of Park or Recreation Facility: Future park development Current Name of Park or Recreation Facility (if applicable): N/A

Classification of Proposed Name (Check all that apply):

Historical Significance to Location
(e.g. historical event, landmark, person, or group of major significance to region/location) Commonly Recognized by Neighbors or Residents
Compliments the Theme of the Location, Neighborhood or Surrounding Area Deceased Individual (deceased for at least 1 year and has long standing affiliation with City)
Group or Organization (requires long-standing affiliation with City of 10 years or more) Other:

Please describe the reason(s) in support of the proposed name or renaming of this Facility (if more room is needed, please attach separate sheet and write “See Attached” below):

Ana Montenegro was a trailblazer for women and all of Baldwin Park. She was a teacher, and a strong advocate of cultural programs in our city. When she was elected city treasurer, she became one of the first Latinas to be elected in the state. Before being elected she served on two commissions, parks and recreation and human resources. During her tenure as treasurer, she was appointed to serve on the Lt Govs economic task force.

Ana Montenegro is an inspiration to all of Baldwin Park residents. By keeping her legacy alive, we are celebrating our history, culture, and efforts of those that have paved the way for us.

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For recommendation of an Individual (whether deceased or living), please indicate individual’s long-standing affiliation with Baldwin Park (10+ years or more) of significant community service, involvement or contributions. Specifically indicate how this person has: (a) Enhanced the quality o f life/well -being of Baldwin Park’s residents, (b) Contributed to the preser vation of the Baldwin Park’s history and culture, (c) Made exemplary or meritorious contributions to Baldwin Park or its residents, or (d) Contribu ted to the acquisition, development or conveyance of land, bu ildings, structures or other amenities to the Ba ldwin Park Community (if more room is needed, please attach separate sheet and write “See Attached” below):

Ana Montenegro was the longest serving city treasurer in Baldwin Park ’s history. She fought to initiate cultural programs in Baldwin Park. She is credited with bringing folklorico classes to Baldwin Park. Ana Montenegro also served on the parks and recreation and human resources commissions. She was elected city treasurer in 1976, making her one of the first Latinas to be elected to office in the state. In 1983 , Montenegro was appointed to Lt Gov, Leo McCarthy ’s economic development commission on the feminization of poverty. The commission studied child care, child support, and occupational and pay disparities between men and women.

Her roots go beyond her long tenure as city treasurer. She hails f rom one of Baldwin Park ’s oldest family and was born on Park ave. She was a alumnus of Margaret Heath e lementary. Although she has been gone for over a decade, we always remember her when we see her husband Monty around the city.

Montenegro served communities as a teacher for more than 30 years in neighboring El Monte.

Supporting Documentation (Required for recommendations of an Individual’s name):

I have included the following documentation to demonstrate broad-based community support for my recommendation:

Letters
Character references
Newspaper or journal articles
Petitions
Oth er Documentation:

The following conditions will apply to all Commemorative Dedication and Name Applications:

All applications submitted to the Facility Naming Committee for the purpose of naming or renaming a new or existing park/recreation facility must be filled out completely and accurately with supporting documentation in accordance with and as required by the City of Baldwin Park’s Policy for the Naming, Dedication and Sponsorship of City Facilitie s and Acceptance of Donations (hereinafter “The Policy”). The Policy is available on the City of Baldwin Park’s website, which can be found at www.baldwinpark.com and/or hard copies may be requested from the Recreation and Community Services Department.

The naming or renaming of a park or recreation facility will be considered only through this application process.

Incomplete, illegible and/or fraudulent applications will not be considered. The City of Baldwin Park, and Recreation and Community Services, reserves the right to verify the identity of the Applicant submitting this application to ensure its validity.

The Baldwin Park City Council will have the final decision as to the naming/renaming of a park or recreation facility and reserves the right to reject any and all proposed names and/or applications submitted for consideration.

Signature of Applicant: Mayor Emmanuel J Estrada Date of Submission: July 24, 2023

Return Completed Application Packets To:

City of Baldwin Park
Department of Recreation Community Services Department

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4100 Baldwin Park Blvd.

Baldwin Park, CA 91706

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Facility and Street Naming

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CITY OF BALDWIN PARK

CITY-WIDE NAMING POLICY

PURPOSE: To establish uniform procedures for the naming or renaming of City Facilities and Streets to enhance the sense of honor and legacy in the City of Baldwin Park.

GENERAL POLICY
The following guidelines have been established to provide for a consistent procedure in the naming or renaming of City Facilities/Streets.

PROVISIONS

A. General Guidelines

1. The City Council shall have the final authority to name and rename all City Facilities/Streets.

2. The City Council shall have the final authority to designate the CEO or an appointee to create a committee for review and commemoration of Facilities/Street names and commemorative plaques and monuments.

3. Under extraordinary circumstances, the City Council may, with a majority vote of City Councilmembers, revoke the current name of any Facility/Street.

4. It is the intent of this policy to prohibit the changing of street names that have existing homes or businesses using the street name in their address, except under extraordinary circumstances with a majority vote of City Councilmembers.

5. No Facility/Street shall be named after a current seated elected or appointed official, until one year has passed, after the completion of term.

6. No Facility/Street/Monuments shall be named more than once after an individual or organization.

B. Qualifications for Naming of City Facilities

1. Qualifying criteria include the following:

a. City controlled Facilities may be named or renamed after any group, individual, or family, living or deceased that has made significant and substantial contributions of a service, cultural or historic nature to the City of Baldwin Park, as determined by the City Council’s designated public input process. Said contributions do not have to be financial in nature; they may include extensive service and / or support the City organization of the community in general.

b. The area in which the honoree made the most contribution should be considered when determining which Facility will be named after that person or group. That is, when possible, there should be a correlation between the service provided by the honoree and the Facility.

Facility and Street Naming

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c. No Facility shall be named or renamed after a deceased individual until at least one (1) year has passed. This qualification is appropriate to establish a waiting period to ensure that an individual’s accomplishments and contributions will stand the test of time; and that decisions shall not be made on an emotional basis immediately following a person’s death.

d. When determining whether to rename a Facility, the party making the determination shall consider all factors he / she / they deem relevant, including whether some or all of the following accurately describe the person or organization for whom the Facility is proposed to be renamed:

i. The person or organization made lasting and significant* contributions to the protection of natural or cultural resources of the City of Baldwin Park; or

ii. The person or organization made substantial* contributions to the betterment of a specific Facility /Street consistent with the established standards for the Facility/Street; or

iii. The person or organization made substantial* contributions to the advancement of recreational opportunities with the City of Baldwin Park; or

iv. The person or organization was associated with an economic development or redevelopment activity; or

v. The person or organization had a positive impact on the lives of Baldwin Park’s residents; or

vi. The person or organization volunteered for ten (10) or more years of service to the community; or

vii. Upon the naming or renaming of a Facility, the name shall not be used for any other dedication or renaming.

viii. The City Council, in its sole and unlimited discretion, may remove or change the name of any Facility at any time, unless contractually obligated otherwise.

*Additional information as to how / why the contribution of the individual or organization was significant or substantial may be required.

C. Naming Criteria

1. Streets

a. Names for streets shall be unique and distinct. Similar sounding or duplicate street names shall not be considered

Facility and Street Naming

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b. Street names shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that have made a lasting and significant contribution to the betterment of the City of Baldwin Park.

c. Names with the same theme are suggested for naming streets in an entire subdivision, as a means of general identification.

d. Discriminatory or derogatory names shall not be allowed.

e. For the purposes of this policy, the changing of street names that have existing homes or businesses using the street name in their address shall not be allowed, except under extraordinary circumstances with a majority vote of City Councilmembers.

2. City Facilities

a. For purposes of this Subsection C.2, City facilities refer to parks, buildings, or recreational facilities.

b. For new City facilities, the naming process shall begin as early in the project as possible.

c. City facility names shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that made a lasting and significant contribution to the betterment of the City of Baldwin Park.

d. Areas within City facilities that may be named separately from the main building include points of entry; rooms / patios within a City building; facility features (such as a column or fountain); walkways; trails, recreational facilities (such as group picnic areas, sports fields, water features, or park monuments); drive- ways; or other related items.

3. Commemorative Street signs, Plaques and Monuments

a. Commemorative street name signs are additions to the street name and will not change the street address. Existing street names shall be retained and a supplemental sign or plaque shall be installed beneath the existing street name signage. Names for the commemorative street name signs shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that have made a lasting and significant contribution to the betterment of the City of Baldwin Park.

b. Commemorative plaques shall be placed in public facilities or on monuments .

Names for the commemorative plaques shall be selected to recognize a person or organization that has made a lasting and significant contribution to the betterment of the City of Baldwin Park. Plaques may be used to id entify a particular room, lobby, bench or designated area.

Facility and Street Naming

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Baldwin Park City CouncilDecember 6, 2023

Baldwin Park City Council
December 6, 2023