Agenda packet — Baldwin Park City Council, May 15, 2024 (part 1 of 4)

CITY COUNCIL

SPECIAL MEETING
Agenda
May 15, 2024, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia

Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.

Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take
place at City Hall, 14403 E. Pacific
Ave., Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM du ring City Council Meetings to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting.

CALL TO ORDER

ROLL CALL

PUBLIC COMMUNICATIONS

OPEN SESSION/STUDY SESSION

RECESS CLOSED SESSION

1. Conference with Legal Counsel – Anticipated Litigation Pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:

BKK Working Group Tolling Agreement

2. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956:

Case: Matthew Rodriguez Case No.: 2:22-cv-01069-FLA-MAR vs City of Baldwin Park et al.
(U.S. District Court)

3. Conference with Real Property Negotiators
Pursuant to California Government Code, Section 54956.8

Property: Susan Rubio Zocalo Park Retail Space
Agency negotiator: Enrique C. Zaldivar, CEO; Ron Garcia, Director of Community Development

Negotiating parties: Cafe Valer
Negotiating parties: Crepes N Sandwiches
Negotiating parties: La Cocinta
Negotiating parties: La Cosecha Mexican Bistro

4. Conference with Labor Negotiator
Pursuant to California Government Code, Section 54957.6

Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager

Employee
Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA)
Service Employee International Union (SEIU)

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104

ADA TITLE II)

CITY COUNCIL

REGULAR MEETING
Agenda
May 15, 2024, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take place at
City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online

Audio streaming will be available at
https://www.youtube.com/channel/UCFLZ0
_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber
http://baldwinpark.granicus.com/ViewPublisher.php?view_id=10 Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Notice Regarding California Environmental Quality Act (CEQA) Determinations

Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS

The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Presentation – Certificate of Recognition for the 2024 Winners of the Mark Daniel Flores Music Foundation Scholarships presented to Uriel Dominguez and Allan Parra.

Proclamation – Lupus and Fibromyalgia Awareness Month presented to Juana Mata, Looms for Lupus.

Proclamation – Mental Health Awareness Month presented to California Mental Health Connection.

Proclamation – National Public Works Week May 19-25 presented to the Public Works Department.

Presentation – New Staff Introduction
• Jesus Flores – Housing Specialist
• Anisa Lopez – Housing Specialist
• Pauline Ly – Accountant
• Daniel Gutierrez – Engineering Assistant

PUBLIC COMMUNICATIONS

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.

There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

2. Treasurer’s Report City (CC) – February 2024
Staff recommends that Council receive and file the Treasurer’s Report for February 2024.

3. Meeting Minutes for May 1, 2024
It is recommended that the City Council that the City Council approve the Special City Council Meeting and the Regular City Council Meeting held on May 1, 2024.

4. Second Reading and Adoption of Ordinance No. 1509 of the City Council of the City of Baldwin Park, California, Amending Municipal Code Regarding Purchasing Officer Designation; Amendments, Chapter 34.06; Formal Contract Procedure, Chapter

34.26; Professional Services, Chapter 34.37 - City Manager’s Contracting Authority It is recommended that the City Council to adopt and approve Ordinance No. 1509 entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PURCHASING OFFICER DESIGNATION; AMENDMENTS, CHAPTER 34.06; FORMAL CONTRACT PROCEDURE, CHAPTER 34.26; PROFESSIONAL SERVICES, CHAPTER 34.37”.

5. Request for Authorization to Purchase a Laser 3D Scanner.

It is recommended that the City Council

1. Authorize the Police Department to purchase the requested FARO 3D laser scanner and accessories; and

2. Authorize the Director of Finance to appropriate $63,743.26. from the Police Special Funds- Traffic Safety Fund #271; and

3. Authorize the Chief of Police or his designee to complete all appropriate documentation for the purchase.

6. Approval of a bench of pre-qualified Environmental Planning Consultants to prepare environmental documents for development projects.

Staff recommends that the City Council take the following actions:

1. Approve the list of consultants to be used for Environmental Consulting Services for three years ending May 15, 2027, that includes Placeworks, ECORP, UES, MIG, Dudek, De Novo Planning Group, SWCA, First Carbon Solutions, Rincon, and Eco Tierra; and

2. Approve and authorize the Chief Executive Officer or his designee and City Attorney to execute Agreements in substantial form to that attached as Attachments 1 -2, subject to any non-substantive changes made by the CEO and City Attorney.

7. Consider Approval of Amendment No. 1 to the Maintenance Services Agreement (MSA) With West Coast Arborists (WCA) Inc., for Citywide Tree Maintenance Services and Authorize Staff to Publish a Request for Proposals for Tree Maintenance Services

Staff recommends that Council:

1. Approve Amendment No. 1 to the Maintenance Services Contract with West Coast Arborists (WCA), Inc. for Citywide Tree Maintenance Services, extending the term contract for an additional one (1) year and adjusting rates by 3.4% for FY24- 25 due to CPI increase; and,

2. Approve an increase to the annual not -to-exceed contract amount from $165,000 to $171,000 in FY24-25 due to the CPI increase; and,

3. Authorize Staff to publish a Request for Proposals for Tree -trimming services prior to the expiration of Amendment No. 1; and,

4. Authorize the Mayor and City Clerk to execute Amendment No. 1; and,

5. Authorize the Finance Director to make necessary budget adjustments per the increase of rates to allow payments approved FY 2023-24 and any subsequent fiscal years within contract amendment terms.

8. Award of Contract to E.T.E. Fitness Equipment for the Officer Wellness and Mental Health Project to Upgrade the Police Gym Facility
It is recommended that the City Council

1. Approve the contract with E.T.E. Fitness Equipment in the amount of $34,977.53 for the purchase and installation of gym equipment; and

2. Authorize the Mayor and City Attorney to execute the agreement.

9. Approve a Professional Services Agreement (PSA) with CWE for Construction Management and Inspection Services for City Project No. CIP 21- 198 Barnes Park Multi-Benefit Stormwater Capture Project
It is Staff’s recommendation that the City Council:

1. Approve the Professional Services Agreement with CWE in the amount of $964,697.00; and

2. Authorize the Mayor and City Clerk to execute the contract with CWE for construction management and inspection services of the City of Baldwin Park’s Barnes Park Project.

10. Claim Rejection
It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:

· Douglas Salazar The claimant alleges property damage. · Intact Insurance aso FedEx The claimant alleges property damage. · Kin Yip Lui The claimant alleges property damage.

This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature . It is
important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members.

PUBLIC HEARING

11. A request for consideration of a Zoning Text Amendment to repeal and replace Subchapter 153.170 pertaining to Sign Regulations in the City of Baldwin Park to include new language regarding new static or digital billboard construction and billboard relocation agreements, incorporation of previously approved sign regulations that were not codified, and reorganization of
the chapter as a whole. (Location:

Citywide; Applicant: City of Baldwin Park; Case Number: AZC 24-02).

It is recommended that the City Council

1. Conduct a public hearing.

2. Find the proposed ordinance is exempt from environmental review under the California Environmental Quality Act (Pub. Resources Code, §§ 21000 et seq.) (“CEQA”) and the State CEQA Guidelines (Cal. Code Regs, tit. 14, §§ 15000 et seq.). Specifically, the ordinance is categorically exempt from CEQA under Guidelines Section 15061(b)(3) (Common Sense Exception) since the ordinance is not a “project” and can be seen with certainty that there is no possibility that the ordinance may hav
e a significant effect on the environment, either directly or indirectly, and that therefore no environmental review under CEQA is required.

3. Introduce for first reading, by title only and waive further reading, Ordinance 1510, entitled, “AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK REPEALING AND REPLACING SECTION 153.170 OF THE

MUNICIPAL CODE RELATING TO SIGN REGULATIONS TO INCLUDE NEW

LANGUAGE REGARDING NEW STATIC OR DIGITAL BILLBOARD

CONSTRUCTION AND BILLBOARD RELOCATION AGREEMENTS,

INCORPORATION OF PREVIOUSLY APPROVED SIGN REGULATIONS

THAT WERE NOT CODIFIED, AND REORGANIZATION OF THE CHAPTER

AS A WHOLE

12. Public Hearing Regarding Fiscal Year 2024-25 Annual Action Plan.

Staff recommends that the Mayor and City Council approve the Final 2024- 25 Annual Action Plan and authorize the City Manager to execute the documents required for submission of this Plan for CDBG and HOME Funds to the United States Department of Housing and Urban Development. Staff also recommends that the Mayor and City Council authorize staff to make changes to funding allocations as described in this staff report once the final 2024 entitlement grants are announced by HUD.

13. Appeal of the Planning Commission’s March 27, 2024, adoption of a tentative parcel map (TPM 084199).

It is recommended that the City Council

1. Conduct a public hearing.

2. Find that pursuant to Public Resources Code section 21166 and State CEQA Guidelines section 15162, the Project was analyzed by the 2016 TOD Downtown Specific Plan EIR (Exhibit C) and Addendum to the 2016 TOD Downtown Specific Plan EIR (Exhibit D), as well as the Transportation Assessment (Exhibit E) that was prepared for this Project and that no further environmental review is necessary.

3. City Council action to:

a. Uphold the Planning Commission’s decision and find that pursuant to Public Resources Code section 21166 and State CEQA Guidelines section 15162, the Project was analyzed by the 2016 Downtown Specific Plan EIR (Exhibit C) and Addendum to the 2016 TOD Downtown Specific Plan EIR (Exhibit D), as well as the Transportation Assessment (Exhibit E) that was prepared for this Project and that no further environmental review is necessary, and adopt the following titled Resolution (No. CC 24- 13—
Exhibit M): A

RESOLUTION OF THE CITY COUNCIL DENYING THE APPEAL AND

UPHOLDING THE APPROVAL OF THE PLANNING COMMISSION OF

THE CITY OF BALDWIN PARK FOR A TENTATIVE PARCEL MAP TO
CONSOLIDATE FIVE (5) LOTS, STREET RIGHT- OF-

WAY, AND A
CITY PARKING LOT INTO ONE (1) 92,680 SQUARE FOOT LOT FOR

THE DEVELOPMENT OF THE ZOCALO CIVIC PLAZA PROJECT

LOCATED AT THE NORTHWEST INTERSECTION OF MAINE

AVENUE AND PACIFIC AVENUE AND EXTENDING SOUTH OF
MAINE STREET, (APPLICANT: CITY OF BALDWIN PARK, CASE
NUMBER TPM 84199).

REPORTS OF OFFICERS

14. Renewal of the City’s services contract with Los Angeles County Department of Animal Care and Control (DACC).

It is recommended that the City Council

1. Approve the contract renewal and authorize the Mayor, City Clerk and City Attorney to execute the agreement.

2. Authorize the Director of Finance to appropriate $911,754 among the General Fund (#100) Gas Tax Fund (#240 and ARPA Fund (#275) and include in the FY 2024-25 budget.

3. Authorize the Chief Executive Officer to inform DACC of the City’s intention to renew the contract.

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

SA 1. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Staff recommends that the Board ratify the attached Warrants and Demands Register.

SA 2. Treasurer’s Report SA – February 2024
Staff recommends that the Board receive and file the Treasurer’s Report for February 2024.

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

ADJOURNMENT

Christopher Saenz
City Clerk

For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at [email protected].

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104

ADA TITLE II)

STAFF REPORT
ITEM NO. _____1_____

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TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Grace Nguyen, Senior Finance Clerk
DATE: May 15, 2024
SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT
The payroll for the last period was $552,582.21 and the attached General Warrants Register was $700,681.92 for a total amount of $1,253,264.13.

BACKGROUND
The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council m eeting and the following is a summary of the payment released:

1. The last payroll of the City of Baldwin Park consists of check numbers 202359 to 202390 . Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 46896 to 47170 for the period April 14, 2024, through April 27, 2024 inclusive; these are presented and hereby ratified in the amount of $552,582.21.

2. General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $149,536.61 and checks from 245909 to 246076 in the amount of $551,145.31 for the period of April 23, 2024 to May 06, 2024, inclusive; in the total amount of $700,6 81.92 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Check Register
Amount
1056 04/26/2024 P.T.E.A. PTEA DUES 100-00-000-21220-00000 362.50 $ 1056 04/26/2024 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 125.00 $ 1056 04/26/2024 P.T.E.A. PTEA DUES 100-00-000-21220-00000 362.50 $ 1056 04/26/2024 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 125.00 $ 1057 05/03/2024 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 5,583.91 $ 1057 05/03/2024 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,421.01 $ 245909 04/25/2024 ABIGAIL AVENDANO ARPA REIM-REGIST-BASIC-TRACY-2/19-3/15/2024 275-60-734-53370-16077 659.00 $ 245910 04/25/2024 ADMIN SURE INC. MAY 2024-GEN&AUTO LIABILITY,WORKERS COMP:ADMIN SRV 403-10-160-51100-00000 8,673.00 $ 245911 04/25/2024 AFLAC AFLAC 100-00-000-21216-00000 669.66 $ 245911 04/25/2024 AFLAC AFLAC 100-00-000-21216-00000 137.45 $ 245911 04/25/2024 AFLAC AFLAC 100-00-000-21216-00000 669.55 $ 245911 04/25/2024 AFLAC AFLAC 100-00-000-21216-00000 137.45 $ 245912 04/25/2024 AGRISERVE PEST CONTROL INC GOPHER CONTROL-BARNES PARK-4/8/2024 251-50-560-51101-00000 185.00 $ 245913 04/25/2024 AIR EFFICIENCY SERVICES ANDREW DIAZ REFRIGERATION MAINTENANCE-4/5/2024 100-60-620-53371-00000 833.90 $ 245913 04/25/2024 AIR EFFICIENCY SERVICES ANDREW DIAZ REFRIGERATION MAINTENANCE-4/15/2024 100-60-620-53371-00000 910.99 $ 245914 04/25/2024 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 62.85 $ 245914 04/25/2024 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 62.86 $ 245915 04/25/2024 AMBER TAPU RENTAL DEPOSIT REFUND-4/13/2024-ESTHER SNYDER 501-60-000-22333-00000 250.00 $ 245916 04/25/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 31.12 $ 245916 04/25/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 74.76 $ 245916 04/25/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,051.99 $ 245916 04/25/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 2,956.03 $ 245916 04/25/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,051.99 $ 245916 04/25/2024 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 2,956.05 $ 245917 04/25/2024 AMERICAN PAPER PLASTIC SERVICES TRASH LINERS FOR PARKS MAINTENANCE 251-50-571-53100-00000 1,391.91 $ 245918 04/25/2024 ANABEL SIMPEH ARPA REIM-REGIST-BASIC TRACY-2/19-3/15/2024 275-60-734-53370-16077 247.00 $ 245918 04/25/2024 ANABEL SIMPEH ARPA REIM-REGIST-WINTER CAMP-12/26-12/29/2023 275-60-734-53370-16077 72.00 $ 245918 04/25/2024 ANABEL SIMPEH ARPA REIM-REGIST-WINTER CAMP-1/2-1/5/2024 275-60-734-53370-16077 72.00 $ 245919 04/25/2024 ARIZONA MACHINERY LLC REPAIR TO THE GATOR-UNIT5036-STARTER MOTOR-3/22/24 402-50-590-53100-00000 331.55 $ 245920 04/25/2024 AUTOMATION SOLUTIONS, INC. MAINTENANCE-HILDA SOLIS PARK'S LED LIGHT 4/14/2024 100-60-620-53371-00000 4,800.06 $ 245921 04/25/2024 AZTEC TECHNOLOGY CORPORATION CONTAINTER TO STORE EQUIPMENT AT COMMUNITY CENTER 275-60-765-58110-56004 4,169.66 $ 245922 04/25/2024 BALDWIN PARK FLOWERS & GIFTS PRESENTATION BOUQUET FOR MR SANTOS-5/1/2024 501-60-000-22327-00000 35.00 $ 245922 04/25/2024 BALDWIN PARK FLOWERS & GIFTS LINES&FLOWERS FOR OLDER AMERICAN CERE. 5/1/2024 501-60-000-22327-00000 420.00 $ 245922 04/25/2024 BALDWIN PARK FLOWERS & GIFTS LINES&FLOWERS FOR MOTHER'S DAY DANCE 5/4/2024 501-60-000-22327-00000 273.00 $ 245923 04/25/2024 BALDWIN PARK INVESTMENTS, INC. MAR 2024-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-590-51101-00000 155.00 $ 245923 04/25/2024 BALDWIN PARK INVESTMENTS, INC. MAR 2024-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-591-51101-00000 155.00 $ 245924 04/25/2024 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00 $ 245925 04/25/2024 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00 $ 245926 04/25/2024 BOWMAN INFRASTRUCTURE ENGINEERS LTD MAR 2024-CONSTRUCTION MGMT&INSPECTION-ZOCALO PARK 256-50-520-58100-55022 11,021.00 $ 245926 04/25/2024 BOWMAN INFRASTRUCTURE ENGINEERS LTD MAR 2024-CONSTRUCTION MGMT&INSPECTION-ZOCALO PARK 270-50-520-58100-55022 2,142.00 $ 245927 04/25/2024 BRENT LAIDLAW DEPOSIT REFUND-1919 PUENTE AVE-AZC 24-01-4/10/2024 501-40-000-22335-00000 2,293.76 $ 245928 04/25/2024 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 800.00 $ 245928 04/25/2024 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 800.00 $ 245929 04/25/2024 CAL BLEND SOILS INC BULK LANDSCAPE PRODUCTS 251-50-560-53100-00000 349.49 $ 245930 04/25/2024 CHANGING ENVIRONMENTS ANNUAL MAINTENANCE FEE FOR SOOFA SIGNS 244-50-580-53371-15106 6,200.00 $ 245931 04/25/2024 CHICAS GRAPHICS AND DESIGN PRINTING SRVC-CORRUGATED SIGNS-SUMMER SPLASH 4/15 100-60-610-51101-00000 352.80 $ 245932 04/25/2024 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES-1/31-2/5/2024 403-10-160-51101-11350 784.98 $ 245932 04/25/2024 CINTAS FIRST AID & SAFETY LEASE OF AED AT CITY FACILITIES-1/31-2/5/2024 501-60-000-22328-00000 592.32 $ 245932 04/25/2024 CINTAS FIRST AID & SAFETY SUPPLIES FIRST AID IN CITY YARD&MECHANIC SHOP 254-50-550-53100-15705 147.30 $ 245932 04/25/2024 CINTAS FIRST AID & SAFETY SUPPLIES FIRST AID IN CITY YARD&MECHANIC SHOP 402-50-590-53100-00000 147.30 $ 245933 04/25/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 46.00 $ 245933 04/25/2024 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 46.00 $ 245934 04/25/2024 COMBAT BRANDS LLC MOUTHPIECES FOR BOXING PROGRAM PARTICIPANTS 501-60-000-22328-16130 250.91 $ Check Register
City of Baldwin Park, CA By (None)
Payment Dates 4/23/2024 - 5/6/2024
Payment NumberPayment Date Vendor Name Description (Item) Account Number

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AmountPayment NumberPayment Date Vendor Name Description (Item) Account Number 245935 04/25/2024 CONCENTRA HEALTH SERVICES, INC TB TEST AND XRAY CHEST FOR EMPLOYEE 3/28/2024 100-10-150-51101-11122 76.00 $ 245935 04/25/2024 CONCENTRA HEALTH SERVICES, INC 1 TB TEST & PHYSICAL CLASS I-4/4&4/5/2024 100-10-150-51101-11122 146.00 $ 245936 04/25/2024 CWF, INC KITCHEN EQUIPMENT RENTAL-SPRING FEST 3/28-4/1/24 100-60-610-53391-16152 1,087.40 $ 245937 04/25/2024 CYNTHIA ESPINOZA FOOD FOR BOOTCAMP 028 STUDENTS-WEEKEND OF 4/7 501-30-000-22405-14880 46.27 $ 245937 04/25/2024 CYNTHIA ESPINOZA FOOD FOR BOOTCAMP 028 STUDENT-WEEKEND OF 4/21 501-30-000-22405-14880 40.15 $ 245938 04/25/2024 DAYANARA'S BOUTIQUE DEPOSIT-COSTUME DRESSES FOR MARIPOSAS 100-25-299-53370-11610 2,042.38 $ 245939 04/25/2024 DEPARTMENT OF JUSTICE MAR 2024-FINGERPRINTING SRVC 100-10-150-51101-11124 2,122.00 $ 245940 04/25/2024 DULCE M. CRUZ 15% TIP-LUNCH FOR EMPLOYEE MLB EVENT-3/27/2024 100-10-150-53370-11123 138.96 $ 245940 04/25/2024 DULCE M. CRUZ LUNCH FOR EMPLOYEE MLB EVENT-3/27/2024 100-10-150-53370-11123 926.40 $ 245941 04/25/2024 EAST SAN GABRIEL VALLEY CDBG PUBLIC SRVC AGENCY-EXPENDITURES-MAR 2024 220-40-420-53360-14830 908.67 $ 245942 04/25/2024 ECOTECH SERVICES, INC. CIP23-004 HIGH EFFICIENCY TOILET&SHOWER-MAR 2024 275-50-755-58100-55026 2,255.00 $ 245943 04/25/2024 EDGAR CRUZ CAR WASH FOR POLICE VEHICLES-1/17-4/2/2024 402-50-591-51101-00000 2,298.00 $ 245944 04/25/2024 EDWIN CARL SMITH TILE PLAQUE REQUESTED BY CM-IRMA GARCIA RETIREMENT 100-10-100-53320-00000 18.23 $ 245945 04/25/2024 EHS INTERNATIONAL, INC. MOBILE ELEVATING WORK PLATFORM OPERATOR 3/28/2024 240-50-561-53200-00000 430.00 $ 245945 04/25/2024 EHS INTERNATIONAL, INC. MOBILE ELEVATING WORK PLATFORM OPERATOR 3/28/2024 240-50-570-53200-00000 890.00 $ 245946 04/25/2024 FM BODY & CLASSIC RESTORATION, INC REPAIRS OF POLICE VEHICLES-UNIT 3121-2/6/2024 402-50-591-53371-00000 7,571.95 $ 245946 04/25/2024 FM BODY & CLASSIC RESTORATION, INC REPAIRS OF POLICE VEHICLES-UNIT 3128-3/28/2024 402-50-591-53371-00000 3,691.00 $ 245947 04/25/2024 FUN EXPRESS, LLC MATERIALS FOR SPRING FEST 100-60-610-53100-16152 346.04 $ 245948 04/25/2024 GABRIELA HOLGUIN ARPA REIM-REGIST-BASIC-FOSTER-2/19-3/15/2024 275-60-734-53370-16077 208.00 $ 245949 04/25/2024 GLORIA MENDOZA C&D DEPOSIT REFUND-4355 BALDWIN PARK BLVD-B00-021- 246-00-000-22540-00000 827.00 $ 245950 04/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 135.87 $ 245950 04/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-590-53100-00000 76.14 $ 245950 04/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 17.33 $ 245950 04/25/2024 GOLDEN STATE SUPPLY, LLC CITY VEHICLE SUPPLIES FOR DAILY OPERATIONS 402-50-591-53100-00000 169.53 $ 245951 04/25/2024 GRAINGER, INC. MATERIALS FOR THE FLEET SECTION 402-50-590-53100-00000 244.83 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 52.05 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 33.11 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 154.21 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 60.96 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 50.66 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 6.03 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 88.16 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 19.71 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 32.25 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 139.77 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 19.14 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 4.83 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 28.04 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 91.67 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 4.39 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 239.37 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 93.15 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 65.11 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 (9.37) $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 (9.37) $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 31.91 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 45.45 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 82.56 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 15.88 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 1.24 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 39.52 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 25.41 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 175.61 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 35.99 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 35.26 $ 245952 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 17.97 $ 245954 04/25/2024 HOME DEPOT SUPPLIES FOR TRAFFIC SIGNALS 240-50-550-53100-15705 12.05 $ 245954 04/25/2024 HOME DEPOT SPECIALIZED SPRAY PAINTS&COLORED PAINTS 254-50-570-53100-14885 546.68 $ 245954 04/25/2024 HOME DEPOT MATERIALS AND SUPPLIES FOR STREET LANDSCAPE 245-50-560-53100-00000 91.52 $

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AmountPayment NumberPayment Date Vendor Name Description (Item) Account Number 245954 04/25/2024 HOME DEPOT SUPPLIES FOR TRAFFIC SIGNALS 240-50-550-53100-15705 50.69 $ 245954 04/25/2024 HOME DEPOT MATERIALS&SUPPLIES FOR MAINTENANCE 254-50-551-53100-15705 80.49 $ 245954 04/25/2024 HOME DEPOT SPECIALIZED SPRAY PAINTS AND COLORED PAINTS 254-50-570-53100-14885 58.59 $ 245954 04/25/2024 HOME DEPOT SUPPLIES FOR TRAFFIC SIGNALS 240-50-550-53100-15705 24.66 $ 245954 04/25/2024 HOME DEPOT MATERIAL&SUPPLIES-STREET SWEEPER TO CONTINUE OPERA 246-50-552-53100-15005 274.52 $ 245955 04/25/2024 INTERSTATE BATTERIES BATTERIES FOR STOCK 402-50-590-53100-00000 139.21 $ 245955 04/25/2024 INTERSTATE BATTERIES BATTERIES FOR STOCK 402-50-591-53100-00000 139.22 $ 245956 04/25/2024 JOANNA DOMINGUEZ RENTAL DEPOSIT REFUND-4/13/2024-WALNUT CREEK 501-60-000-22333-00000 150.00 $ 245957 04/25/2024 JULIO TEBELAN C&D DEPOSIT REFUND-14803 SIERRA WAY-B00-022-346 246-00-000-22540-00000 300.00 $ 245958 04/25/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 14.74 $ 245958 04/25/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 197.58 $ 245958 04/25/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 73.72 $ 245958 04/25/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 262.37 $ 245958 04/25/2024 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 73.72 $ 245959 04/25/2024 MARCO INDUSTRIES, INC REPAIRS FOR TYMCO STREET SWEEPERS 3/22/2024 402-50-590-53100-00000 1,109.68 $ 245959 04/25/2024 MARCO INDUSTRIES, INC REPAIRS FOR TYMCO STREET SWEEPERS 3/22/2024 402-50-590-53371-00000 355.48 $ 245960 04/25/2024 MARIACHI LOS GALLITOS ENTERTAINMENT MARIACHI-FATHER'S DAY DANCE 6/14/24 501-60-000-22327-00000 650.00 $ 245961 04/25/2024 MARIPOSA LANDSCAPES INC. MAR 2024-LANDSCAPE MAINTENANCE 251-50-560-51100-00000 8,749.99 $ 245962 04/25/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 (18.76) $ 245962 04/25/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 195.52 $ 245962 04/25/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,510.81 $ 245962 04/25/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 541.75 $ 245962 04/25/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,785.33 $ 245962 04/25/2024 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 18.76 $ 245962 04/25/2024 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 541.75 $ 245963 04/25/2024 NATIONAL CNG & FLEET SERVICES LLC REMOVAL&REPLACEMENT OF CNG TANKS ON 2/6/2024 402-50-590-51101-00000 4,194.46 $ 245964 04/25/2024 NICHOLAS GARCIA ANNUAL SEIU BOOT ALLOWANCE 240-50-560-50119-15705 60.00 $ 245964 04/25/2024 NICHOLAS GARCIA ANNUAL SEIU BOOT ALLOWANCE 252-50-550-50119-00000 75.00 $ 245964 04/25/2024 NICHOLAS GARCIA ANNUAL SEIU BOOT ALLOWANCE 254-50-560-50119-15705 165.00 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES -STREET MAINTENANCE DIVISION 240-50-551-53100-15705 20.93 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE BATTERIES FOR TRAFFIC CONTROL 254-50-550-53100-15705 14.53 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE PADLOCK FOR TRAFFIC CONTROL SECTION 254-50-550-53100-15705 199.98 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE MATERIAL FOR PARK&STREET LANDSCAPE 251-50-560-53100-00000 139.82 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE MATERIAL FOR PARK&STREET LANDSCAPE 251-50-560-53100-00000 101.33 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE MATERIALS FOR PARK LANDSCAPE 251-50-571-53100-00000 55.46 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE MATERIAL&SUPPLIES FOR GRAFFITI DIVISION 240-50-570-53100-15705 132.12 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES -STREET MAINTENANCE DIVISION 240-50-551-53100-15705 71.81 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE MATERIALS & SUPPLIES -STREET MAINTENANCE DIVISION 240-50-551-53100-15705 9.86 $ 245965 04/25/2024 NICHOLS LUMBER & HARDWARE MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 24.71 $ 245966 04/25/2024 ODP BUSINESS SOLUTIONS, LLC STAND MONITOR DUAL 100-40-460-53100-00000 109.14 $ 245967 04/25/2024 OFFUTT COMPANIES INC REPAIR TO BRUSH CHIPPER-MAR 2024 240-50-561-53371-00000 1,566.37 $ 245967 04/25/2024 OFFUTT COMPANIES INC REPAIR TO BRUSH CHIPPER-3/28/2024&4/1/2024 240-50-561-53371-00000 566.45 $ 245968 04/25/2024 OSCAR RENE MIRANDA DE-SCALE WASH BAY-TRAFFIC TRUCK WASH BAY 4/4/2024 245-50-550-51101-00000 3,500.00 $ 245969 04/25/2024 PREMIERE FUELING SERVICES INC INSPECTION&MAINTENANCE-FUEL PUMPS-MAR 2024 402-50-590-51101-00000 300.00 $ 245969 04/25/2024 PREMIERE FUELING SERVICES INC ANNUAL AQMD 461 TEST-3/20/2024 402-50-590-51101-00000 475.00 $ 245969 04/25/2024 PREMIERE FUELING SERVICES INC ANNUAL AQMD 461 TEST-3/20/2024 402-50-591-51101-00000 475.00 $ 245969 04/25/2024 PREMIERE FUELING SERVICES INC MAR 2024-INSPECTION& MAINTENANCE-FUEL PUMPS 402-50-591-51101-00000 300.00 $ 245970 04/25/2024 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 64.28 $ 245970 04/25/2024 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 64.27 $ 245971 04/25/2024 PRIME ACTUARIAL CONSULTING, LLC SELF-INSURED LIABI.&WORKERS'S COMP 2023-24&2024-25 403-10-160-51101-00000 5,000.00 $ 245972 04/25/2024 PRIME POWER EQUIPMENT INC MAINTENANCE&REPAIRS OF STREET LANDSCAPE-4/3/2024 245-50-560-53371-15537 33.91 $ 245972 04/25/2024 PRIME POWER EQUIPMENT INC MAINTENANCE&REPAIRS OF STREET LANDSCAPE-4/3/2024 245-50-560-53371-15537 33.91 $ 245972 04/25/2024 PRIME POWER EQUIPMENT INC MAINTENANCE&REPAIRS OF STREET LANDSCAPE-4/3/2024 245-50-560-53371-15537 33.91 $ 245972 04/25/2024 PRIME POWER EQUIPMENT INC MAINTENANCE&REPAIRS OF STREET LANDSCAPE-4/3/2024 245-50-560-53371-15537 41.56 $ 245972 04/25/2024 PRIME POWER EQUIPMENT INC MAINTENANCE&REPAIRS OF STREET LANDSCAPE-4/3/2024 245-50-560-53371-15537 56.27 $ 245972 04/25/2024 PRIME POWER EQUIPMENT INC MAINTENANCE&REPAIRS OF STREET LANDSCAPE-4/3/2024 245-50-560-53371-15537 211.53 $ 245972 04/25/2024 PRIME POWER EQUIPMENT INC MAINTENANCE&REPAIRS OF STREET LANDSCAPE-4/8/2024 245-50-560-53371-15537 172.35 $ 245973 04/25/2024 RAUL V. ZELAYA C&D DEPOSIT REFUND-12726 AUKLAND ST-B00-022-429 246-00-000-22540-00000 300.00 $ 245974 04/25/2024 RBK RAMONA LLC C&D DEPOSIT REFUND-13260-13266-13268 RAMONA BLVD 246-00-000-22540-00000 15,000.00 $

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AmountPayment NumberPayment Date Vendor Name Description (Item) Account Number 245975 04/25/2024 RKA CONSULTING GROUP JAN 2024-BUILDING PLAN CHECK AND INSPECTION 100-40-450-51100-00000 3,300.00 $ 245975 04/25/2024 RKA CONSULTING GROUP FEB 2024-BUILDING PLAN CHECK&INSPECTION 100-40-450-51100-00000 412.50 $ 245975 04/25/2024 RKA CONSULTING GROUP FEB 2024-CIVIL&BUILDING PLAN CHECK SRVC-ZOCALO CIV 270-50-520-58100-55022 350.00 $ 245976 04/25/2024 ROADLINE PRODUCTS INC. ASPHALT PAINT&PAINT TRUCK SUPPLIES 240-50-550-53100-15705 1,320.20 $ 245977 04/25/2024 ROBERT A. LOPEZ REIM-HOTEL STAY FOR TRI-COUNTRY-4/9-4/12/2024 100-30-310-53200-00000 577.56 $ 245978 04/25/2024 S. CALIF. MUNICIPAL ATHLETIC FEDERATION MEMBERSHIP RENEWAL-CERTIFIED SOCIAL ENTER.-2024 100-60-600-53330-00000 75.00 $ 245978 04/25/2024 S. CALIF. MUNICIPAL ATHLETIC FEDERATION MEMBERSHIP RENEWAL-CERTIFIED SOCIAL ENTER.-2024 100-60-610-53330-00000 75.00 $ 245978 04/25/2024 S. CALIF. MUNICIPAL ATHLETIC FEDERATION MEMBERSHIP RENEWAL-CERTIFIED SOCIAL ENTER.-2024 100-60-640-53330-00000 75.00 $ 245979 04/25/2024 SAFELITE FULFILLMENT INC REPLACE A BROKEN WINDOW ON UNIT 3165 402-50-591-51101-00000 276.72 $ 245980 04/25/2024 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL MAINTENANCE-4/1/2024 100-60-620-53371-00000 165.00 $ 245980 04/25/2024 SERVICE FIRST CONTRACTORS AQUATIC CENTER POOL MAINTENANCE-4/8/2024 100-60-620-53371-00000 165.00 $ 245981 04/25/2024 SHAOJUN YANG ARPA REIM-REGIST-WINTER CAMP-12/21-1/5/2024 275-60-734-53370-16077 606.75 $ 245982 04/25/2024 SMART & FINAL MATERIALS&SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 212.22 $ 245983 04/25/2024 SOUTHERN CALIFORNIA EDISON ELECTRICITY-A#700519910950-3/14-4/14/2024-ST LIGHT 251-50-530-53401-00000 14.81 $ 245984 04/25/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 (3.30) $ 245984 04/25/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 53.94 $ 245984 04/25/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 1,011.84 $ 245984 04/25/2024 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 816.96 $ 245985 04/25/2024 SUSAN SAXE-CLIFFORD,PH.D PRE-EMPLOYMENT PSY EVALUATION-4/11/2024-BENJAMIN 100-10-150-51101-11122 450.00 $ 245985 04/25/2024 SUSAN SAXE-CLIFFORD,PH.D PRE-EMPLOYMENT PSY EVALUATION-4/11/2024-LEAL 100-10-150-51101-11122 450.00 $ 245986 04/25/2024 THE GAS COMPANY NATURAL GAS VEHICLE-ACT#05862972725 3/1-4/1/2024 402-50-590-53110-16140 514.97 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 115.50 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 667.26 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 605.64 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 49.50 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 29.70 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 467.49 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 579.06 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 49.50 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 29.70 $ 245987 04/25/2024 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY MAY 2024 PREMIUM-BASIC LIFE;AD&D;STD;LTD INSURANCE 403-10-160-54130-00000 6,293.49 $ 245988 04/25/2024 UNITED ROTARY BRUSH CORP REPLACEMENT PARTS FOR CITY STREET SWEEPER 246-50-552-53100-15005 672.47 $ 245989 04/25/2024 VASQUEZ & COMPANY LLP AUDIT SERVICES - MEASURE W FY2021, 2022 & 2023 258-50-510-51101-00000 7,350.00 $ 245990 04/25/2024 VERIZON WIRELESS ACT#870914792-00001-2/22-3/21/2024-CELLPHONE SRVC 251-50-562-53403-00000 876.59 $ 245991 04/25/2024 VILLA LANDSCAPE PRODUCTS 200 PCS OF TREE STAKES&400 TREE TIES FOR TREE SECT 240-50-561-53100-00000 990.98 $ 245992 04/25/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 15.71 $ 245992 04/25/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 15.72 $ 245993 04/25/2024 WASTE MANAGEMENT COLLECTION AND RECYCLING, INC CNG FUEL FOR CITY VEHICLES-2/26-3/27/2024 402-50-590-53110-16140 3,157.11 $ 245994 04/25/2024 WEBCO LB LLC SWEEPING SRVC-PARKING LOT&STRUCTURE-MAR 2024 254-50-560-51101-15734 4,200.00 $ 245995 04/25/2024 WEST COAST ARBORISTS, INC MEDIUM SIZE MULCH FOR LANDSCAPED AREAS 3/5/2024 252-50-560-53100-00000 500.00 $ 245995 04/25/2024 WEST COAST ARBORISTS, INC MEDIUM SIZE MULCH FOR LANDSCAPED AREAS 3/6/2024 252-50-560-53100-00000 500.00 $ 245995 04/25/2024 WEST COAST ARBORISTS, INC MEDIUM SIZE MULCH FOR LANDSCAPED AREAS 3/22/2024 252-50-560-53100-00000 500.00 $ 245995 04/25/2024 WEST COAST ARBORISTS, INC MEDIUM SIZE MULCH FOR LANDSCAPED AREAS 2/13/2024 252-50-560-53100-00000 500.00 $ 245995 04/25/2024 WEST COAST ARBORISTS, INC TREE&STUMP REMOVAL 3/16-3/31/2024 251-50-561-51100-00000 2,613.00 $ 245996 04/25/2024 WILLDAN ENGINEERING BUILDING&SAFETY PERMIT TECH. THROUGH -2/29/2024 100-40-450-51100-00000 3,850.00 $ 245997 04/25/2024 YUNEX LLC CITY'S TRAFFIC SIGNAL&STREET LIGHT-MAR 2024 240-50-530-51100-00000 2,290.56 $ 245998 04/25/2024 DESTINY CAMACHO REIMBURSE OF RENTAL DEPOSIT@BARNES PARK 8/27/2023 501-60-000-22333-00000 100.00 $ 245999 04/25/2024 GUARDIAN SAFETY & SUPPLY , LLC SUPPLIES FOR PATROL UNITS 100-30-310-53100-00000 1,168.70 $ 246000 04/25/2024 SOUTHERN CALIFORNIA EDISON ELECTRICITY-ESPERANZA-3/15-4/15/2024#700695336662 275-60-710-53370-66023 1,471.82 $ 246000 04/25/2024 SOUTHERN CALIFORNIA EDISON ELECTRICITY-SERENITY-3/20-4/18/2024-A#700755165858 270-60-610-53370-66023 804.41 $ 246001 04/25/2024 VALLEY COUNTY WATER DIST WATER-CITY BUILDINGS-2/20-3/21/2024 100-60-620-53402-00000 2,128.76 $ 246001 04/25/2024 VALLEY COUNTY WATER DIST WATER-CITY PARKS-2/20-3/21/2024 252-60-620-53402-00000 1,199.65 $ 246001 04/25/2024 VALLEY COUNTY WATER DIST WATER-SPRINKLERS-2/21-3/25/2024 251-50-560-53402-00000 6,580.94 $ 246001 04/25/2024 VALLEY COUNTY WATER DIST WATER-TRANSIT CENTER-2/28-3/27/2024 254-60-620-53402-15882 556.01 $ 246002 05/02/2024 ADRIANA GUERRA RENTAL DEPOSIT REFUND-10/12/2024-CANCELLATION 501-60-000-22333-00000 500.00 $ 246003 05/02/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SRVC-3/17-3/30/2024-504 HOURS 275-30-725-51100-13200 14,857.92 $ 246003 05/02/2024 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SRVC-3/31-4/13/2024-276.78 HOURS 275-30-725-51100-13200 8,159.47 $ 246004 05/02/2024 ALONDRA ISABEL AYALA ARPA REIM-REGIST-WINTER CAMP-12/26-1/5/2024 275-60-734-53370-16077 144.00 $ 246005 05/02/2024 AMERICAN LEGAL PUBLISHING CORP. 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AmountPayment NumberPayment Date Vendor Name Description (Item) Account Number 246006 05/02/2024 AT&T MOBILE DATA BACK-UP-ACT#9391082046-MAR 2024 100-30-310-53403-00000 1,444.19 $ 246007 05/02/2024 AT&T MOBILITY MOBILE DATA COMPUTERS-A#287310928172-DUE 4/25/24 100-30-310-53403-00000 1,744.31 $ 246008 05/02/2024 A-TECH SYSTEMS INC MONITORING OF FIRE ALARM-MAR TO MAY 2024-CITY HALL 245-60-620-53371-00000 90.00 $ 246008 05/02/2024 A-TECH SYSTEMS INC MONITORING OF FIRE ALARM-APR TO MAY 2024-ARC 100-60-620-53371-00000 90.00 $ 246009 05/02/2024 ATKINSON, ANDELSON, LOYA, ANDREW GONZALEZ INVESTIGATION-FEB 2024 403-10-160-51102-00000 150.00 $ 246010 05/02/2024 AUTOMATION SOLUTIONS, INC. ELECTRICAL REPAIRS-12/14&28/2023-SERENITY HOMES 100-60-620-53371-00000 2,250.15 $ 246010 05/02/2024 AUTOMATION SOLUTIONS, INC. 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ZAMORA BALLET FOLKLORICO INSTRUCTOR-MAR & APR 2024 501-60-000-22328-00000 1,764.00 $ 246017 05/02/2024 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE & CONTROL. MAR 2024-ANIMAL CONTROL SRVC 275-30-712-51100-13250 49,433.97 $ 246018 05/02/2024 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH EVENT ORGANIZER PERMIT-4TH OF JULY EVENT-2024 100-60-610-51101-16145 358.00 $ 246019 05/02/2024 CYNTHIA L. SAENZ POLYGRAPH-POLICE APPLICANTS-1/25-2/5-2/6-3/19/2024 100-30-310-51100-00000 1,500.00 $ 246020 05/02/2024 DEPARTMENT OF JUSTICE MAR 2024-FINGERPRINTING SRVC 100-30-310-51100-00000 32.00 $ 246021 05/02/2024 DOCUSIGN, INC. ESIGNATURE ENTERPRISE&SUPPORT-4/24/24-4/23/25 401-10-140-53379-00000 4,270.00 $ 246022 05/02/2024 DOOLEY ENTERPRISES, INC. 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ENTERPRISE 911 SRVC-ANNUAL CHARGE-EN911-MMRC3H 401-10-141-53403-11506 3,600.00 $ 246035 05/02/2024 GOODWILL INDUSTRIES OF SOUTHERN CALIFORNIA NEXTGEN YOUTH EMPLOYMENT W BP CITY-MAR 2024 275-25-719-51101-17518 149.39 $ 246036 05/02/2024 GRAND PRINTING VEHICLE CHECK/PARKING WARNING CARDS 100-30-330-53320-00000 650.03 $ 246037 05/02/2024 GUARDIAN ALLIANCE TECHNOLOGIES, INC. ONLINE SCREENING FOR PD APPLICANTS 100-30-310-51100-00000 346.00 $ 246037 05/02/2024 GUARDIAN ALLIANCE TECHNOLOGIES, INC. 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AmountPayment NumberPayment Date Vendor Name Description (Item) Account Number 246049 05/02/2024 NICHOLE LEDESMA SNACKS PURCHASED FOR POLICE RECORDS INTERVIEW 100-10-150-51101-11124 13.68 $ 246050 05/02/2024 NICHOLS LUMBER & HARDWARE MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 41.85 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-340-53100-00000 67.23 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 200.26 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-300-53100-00000 355.03 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-350-53100-00000 84.89 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-340-53100-00000 72.31 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 39.52 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-360-53100-00000 51.59 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-300-53100-00000 22.03 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-300-53100-00000 55.92 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-330-53100-00000 404.54 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC SUPPLIES FOR CLERK AND ELECTION 100-10-120-53100-00000 62.00 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC SUPPLIES FOR CLERK AND ELECTION 100-10-120-53100-11535 26.85 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC SUPPLIES FOR ELECTION 100-10-120-53100-11535 50.94 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-300-53100-00000 222.57 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC MATERIALS&SUPPLIES FOR PD 100-30-320-53100-00000 531.50 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC CITY WIDE PAPER 401-10-141-53100-11504 1,759.13 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC CENTRAL STORES SUPPLIES MISC 401-10-141-53100-11504 213.40 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC CENTRAL STORES SUPPLIES MISC 401-10-141-53100-11504 65.16 $ 246051 05/02/2024 ODP BUSINESS SOLUTIONS, LLC ELECTION SUPPLIES 100-10-120-53100-11535 59.81 $ 246053 05/02/2024 PROFORMA PRINTING & PROMOTIONAL PRODUCTS, INC. 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AmountPayment NumberPayment Date Vendor Name Description (Item) Account Number 246066 05/02/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 4/10/2024 100-30-370-51101-00000 65.00 $ 246066 05/02/2024 TH & TT CLEANERS LLC CLEANING SRVC FOR JAIL 4/13/2024 100-30-370-51101-00000 70.00 $ 246067 05/02/2024 THE GAS COMPANY GAS-CITY PARKS-3/26-4/24/2024 252-60-620-53400-00000 2,050.77 $ 246068 05/02/2024 THE SHREDDERS PD-DESTRUCTION OF CONFIDENTIAL DOC-MAR 2024 100-30-330-51101-00000 167.50 $ 246069 05/02/2024 T-MOBILE TIMING ADVANCE FOR DR24-05544-3/10-3/13/2024 100-30-360-53100-00000 25.00 $ 246069 05/02/2024 T-MOBILE GPS LOCATE FOR DR24-05779-3/20-3/26/2024 100-30-360-53100-00000 100.00 $ 246069 05/02/2024 T-MOBILE GPS LOCATE FOR DR24-05779-3/20-4/20/2024 100-30-360-53100-00000 100.00 $ 246069 05/02/2024 T-MOBILE GPS LOCATE FOR DR24-06330-3/22-3/26/2024 100-30-360-53100-00000 100.00 $ 246070 05/02/2024 T-MOBILE PD CELL PHONES-1/21-2/20/2024-DUE 3/21/2024 100-30-310-53403-00000 1,927.46 $ 246070 05/02/2024 T-MOBILE DEPT CELL PHONES-12/21-1/20/2024-DUE 2/29/24 100-30-310-53403-00000 1,927.46 $ 246070 05/02/2024 T-MOBILE PD CELL PHONES-REMAINING BALANCE OF PASTDUE-PO3014 100-30-310-53403-00000 0.38 $ 246071 05/02/2024 U.S. POSTAL SERVICE RENEWAL-USPS MARKETING MAIL-PERMIT#374 230-60-610-51100-11400 320.00 $ 246071 05/02/2024 U.S. POSTAL SERVICE POSTAGE SRVC FOR BP NOW-MAY JUN JUL 2024 230-60-610-51100-11400 3,200.00 $ 246072 05/02/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING-MAY 2024-CITY FACILITIES 100-60-620-51101-00000 973.34 $ 246072 05/02/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING-MAY 2024-CITY FACILITIES 100-60-620-51101-15100 245.00 $ 246072 05/02/2024 USA ALARM SYSTEMS, INC. ALARM SYSTEM MONITORING-MAY 2024-CITY FACILITIES 252-60-620-51101-00000 973.33 $ 246073 05/02/2024 VERIZON WIRELESS ACT#870914792-00003-2/22-3/21/2024-CELLPHONE SRVC 100-60-610-53403-00000 201.09 $ 246073 05/02/2024 VERIZON WIRELESS ACT#870914792-00003-2/22-3/21/2024-CELLPHONE SRVC 100-60-620-53403-00000 166.12 $ 246073 05/02/2024 VERIZON WIRELESS ACT#870914792-0003-2/22-3/21/2024-CELLPHONE SRVC 100-60-630-53403-00000 83.06 $ 246073 05/02/2024 VERIZON WIRELESS ACT#870914792-0003-2/22-3/21/2024-CELLPHONE SRVC 100-60-640-53403-00000 121.07 $ 246073 05/02/2024 VERIZON WIRELESS ACT#870914792-0003-2/22-3/21/2024-CELLPHONE SRVC 100-60-650-53403-00000 121.07 $ 246073 05/02/2024 VERIZON WIRELESS ACT#870914792-00003-2/22-3/21/2024-CELLPHONE SRVC 100-60-660-53403-00000 41.53 $ 246073 05/02/2024 VERIZON WIRELESS ACT#870914792-00003-2/22-3/21/2024-CELLPHONE SRVC 100-60-680-53403-00000 79.54 $ 246074 05/02/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 76.13 $ 246074 05/02/2024 WALTERS WHOLESALE ELECTRIC CO. MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 76.14 $ 246075 05/02/2024 WAXIE SANITARY SUPPLY MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 1,928.93 $ 246075 05/02/2024 WAXIE SANITARY SUPPLY MATERIALS&SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 1,928.93 $ 246076 05/02/2024 ANASTASIA MARKOVA CHARACTER RENTALS AT SPRING FEST-3/30/2024 100-60-610-51101-16152 1,600.00 $ DFT0008767 04/29/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 12.00 $ DFT0008768 04/29/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 96.00 $ DFT0008769 04/29/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 120.00 $ DFT0008773 04/29/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 155.40 $ DFT0008774 04/29/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 207.20 $ DFT0008808 04/25/2024 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 185.07 $ DFT0008809 04/25/2024 PERS-RETIREMENT PERS ADDITIONAL RETIREE SVC CR 100-00-000-21206-00000 279.60 $ DFT0008810 04/25/2024 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78 $ DFT0008811 04/25/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 18,687.75 $ DFT0008812 04/25/2024 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 15,494.46 $ DFT0008813 04/25/2024 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 7,347.18 $ DFT0008814 04/25/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 11,238.33 $ DFT0008834 04/25/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 18,402.39 $ DFT0008835 04/25/2024 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 22,131.67 $ DFT0008836 04/25/2024 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 626.47 $ DFT0008837 04/25/2024 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 24,455.23 $ DFT0008838 04/25/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 19,289.89 $ DFT0008850 04/25/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 119.09 $ DFT0008855 04/25/2024 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 10.71 $ DFT0008856 04/25/2024 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 18.49 $ DFT0008866 04/25/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 76.83 $ DFT0008868 04/25/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 75.65 $ DFT0008872 04/25/2024 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 63.71 $ DFT0008874 04/25/2024 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 62.73 $ DFT0009002 05/02/2024 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 2,379.06 $ 700,681.92$ Grand Total:

Page 7 of 7 ends

STAFF REPORT
ITEM NO. _____2_____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
PREPARED BY: Anthony Ceballos, Accountant
DATE: May 15, 2024
SUBJECT: Treasurer’s Report City (CC) – February 2024

SUMMARY
Attached is the Treasurer’s Report for the month of February 2024. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDATION
Staff recommends that Council receive and file the Treasurer’s Report for February 2024.

FISCAL IMPACT
None

BACKGROUND
City of Baldwin Park Investment Policy requires the Treasurer’s Report be submitted to the Mayor and City Council on a monthly basis.

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Exhibit “A”, Treasurer’s Report

STAFF REPORT
ITEM NO. _____3_____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Shirley Quinones, Chief Deputy City Clerk
DATE: May 15, 2024
SUBJECT: Meeting Minutes for May 1, 2024

SUMMARY
The City Council held the following meetings on May 1, 2024: Special City Council Meeting and the Regular City Council Meeting.

RECOMMENDATION
It is recommended that the City Council that the City Council approve the Special City Council Meeting and the Regular City Council Meeting held on May 1, 2024.

FISCAL IMPACT
There is no fiscal impact associated with this item.

ALTERNATIVES
None

LEGAL REVIEW
This report does not require legal review.

ATTACHMENTS

1. Meeting Minutes of May 1, 2024

05-01-2024 Special City Council Meeting Minutes

Page 1 of 2 ends

CITY COUNCIL

SPECIAL MEETING
Minutes
May 01, 2024, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called to order at approximately 5:15 p.m.

ROLL CALL

City Clerk Saenz performed roll call:

MEMBERS:

Councilmember Alejandra Avila (absent)
Councilmember Monica Garcia (absent)
Councilmember Daniel Damian (present)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Emmanuel Estrada (present)

PUBLIC COMMUNICATIONS

The Mayor opened public communications at approximately 5:16 p.m. Seeing no one wishing to speak, public communications was closed.

OPEN SESSION/STUDY SESSION- None

RECESS CLOSED SESSION – The City Council recessed to closed session at approximately 5:17 p.m.

1. Conference with Legal Counsel – Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956:

Case: Jose Estrada Case No.: 22PSCV01785 vs City of Baldwin Park

The City Council took action and voted 3-0 in favor of a settlement in the amount of $20,000.

05-01-2024 Special City Council Meeting Minutes

Page 2 of 2 ends

2. Conference with Labor Negotiator
Pursuant to California Government Code, Section 54957.6

Agency Designated Representative: Enrique C. Zaldivar, Chief Executive Officer; Rose Tam. Finance Director; Karina Rueda, Human Resources Manager

No Reportable Action

ADJOURNMENT

Mayor Estrada made a motion to adjourn at approximately 7:07 p.m.

ATTEST:

________________________
Christopher Saenz, City Clerk
Emmanuel J Estrada, Mayor

APPROVED: May 15, 2024

05-01-2024 Regular City Council Meeting Minutes

Page 1 of 4 ends

CITY COUNCIL

REGULAR MEETING
Minutes
May 01, 2024, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Emmanuel J. Estrada
Jean M. Ayala
Alejandra Avila
Daniel Damian
Monica Garcia
These minutes are presented in Agenda order.

CALL TO ORDER

The meeting was called was called to order at approximately 7:04 p.m. by Mayor Estrada.

INVOCATION

The invocation was led by Pastor Jackson.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Mayor Estrada.

ROLL CALL

City Clerk Saenz performed roll call:

MEMBERS:

Councilmember Alejandra Avila (absent)
Councilmember Monica Garcia (arrived at 7:15 p.m.)
Councilmember Daniel Damian (present)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Emmanuel Estrada (present)

REPORT FROM CLOSED SESSION

City Attorney Norma Tabares reported that all the Councilmembers were present except for Councilmembers Avila and Garcia and reported out; on the matter of Jose Estrada, the City Council took action and voted 3-0 in favor of a settlement in the amount of $20,000 and on the remaining matter, there is no reportable action.

ANNOUNCEMENTS

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Mayor Estrada presented Certificates of Recognition to the St. John the Baptist Baldwin Park Cheer Team for being the SHARP State Champions

Mayor Estrada presented a Certificate of Recognition to Baldwin Park residents, Marcelo and Vivian Rodriguez in celebration of their 50th Anniversary.

Mayor Estrada and the City Council proclaimed May 2024 as Older American Month and presented the proclamation to Hector Santos, 2024 Honoree for the City of Baldwin Park, Julia McNiell Senior

Mayor Estrada presented a Certificate of Recognition to Diana Huerta for being recognized as the Officer of the Year – from the California Association of Property and Evidence Property.

05-01-2024 Regular City Council Meeting Minutes

Page 2 of 4 ends

PUBLIC COMMUNICATIONS

The Mayor opened Public Communications at approximately 8:00 p.m. The following spoke:
1) Irma Morales 3) David Muse
2) Abel 4) Javier

Seeing no one else wishing to speak public communications was closed.

CONSENT CALENDAR

1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

2. Meeting Minutes
Motion to approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on April 17, 2024.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

3. Authorize to Enter Into a Lease Agreement for Eight New Copy Machines Motion to:

1. Approve entering into a 60-month Lease Agreement with Ricoh USA for eight new copy machines; and

2. Authorize the Mayor to execute the five (5) year lease agreement

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

4. Approval of a Memorandum of Understanding between Baldwin Park and the Cities of Azusa and Irwindale for the Creation of the East San Gabriel Valley SWAT Team.

Motion to:

1. Approve the MOU, creating an East San Gabriel Valley SWAT team.

2. Authorize the Chief of Police to execute the Memorandum of Understanding (MOU) between the City of Baldwin Park and the cities of Azusa and Irwindale for the purpose of operating a regional Special Weapons and Tactics (SWAT) team.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

5. Approval of Annual Report for Military Equipment
Motion to:

1. Approve the 2024 Annual Military Equipment Report and the updated inventory of military equipment.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

05-01-2024 Regular City Council Meeting Minutes

Page 3 of 4 ends

6. Approval of Proposal from APN Landscape, Inc. for De Anza Elementary School Parkway Landscape Maintenance Project – CIP Project No. 24-018-55037 Motion to:

1. Approve the proposal and award the maintenance project to APN Landscaping Inc. in an amount not-to-exceed $50,780; and

2. Authorize the Director of Finance to make the necessary budget transfers and adjustments for the proposed landscape maintenance project; and

3. Authorize the Director of Public Works, or his designee, to complete and process the necessary documents.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

7. Grant Application – Extreme Heat and Community Resilience Program – Governor’s Office of Planning and Research (OPR)- Letter of Support
Motion to:

1. Authorize the Chief Executive Officer (CEO) to sign a letter of support to OPR in favor of the grant application lead by SGVCOG and CORE.

2. Direct Staff to be an active participant in the application led by SGVCOG and CORE in a Supporting Role.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

8. Approve an Industrial Disability Retirement (IDR) for Edwin J. Parra Motion to approve the Industrial Disability Retirement for Edwin J. Parra, a Local Safety Member.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

PUBLIC HEARING

REPORTS OF OFFICERS

9. Introduction of Ordinance No. 1509 of the City Council of the City of Baldwin Park, California, Amending Municipal Code Regarding Purchasing Officer Designation; Amendments, Chapter 34.06; Formal Contract Procedure, Chapter 34.26; Professional Services, Chapter 34.37 - City Manager’s Contracting Authority Motion to:

1. Waive further reading, read by title only and introduce the following: “AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA,

AMENDING MUNICIPAL CODE REGARDING PURCHASING OFFICER
DESIGNATION; AMENDMENTS, CHAPTER 34.06; FORMAL CONTRACT PROCEDURE, CHAPTER 34.26; PROFESSIONAL SERVICES, CHAPTER

34.37”.

2. Direct staff to update Purchasing Policy & Procedures in conformity with Ordinance No. 1509

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

05-01-2024 Regular City Council Meeting Minutes

Page 4 of 4 ends

10. Recommendation of Approval of Funding From the Measure BP Stakeholders Oversight Committee (SOC)- One (1) Crew Cab Pick-Up Truck and One (1) Kubota Tractor Motion to:

1. Concur and approve the recommendation from the SOC for funding from Measure BP Fund for the acquisition of the following pieces of equipment:
(a) One (1) “Kubota” Tractor at $59,000 (purchase)
(b) One (1) Full Size Crew Cab Pick-Up Truck at $74,931 (Lease)

2. Authorize the Director of Finance to appropriate $ 133,931 from the Measure BP Fund Authorize the Director of Public Works to proceed with the acquisition of the equipment.

MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt Motion Passed [4 – 0]. AYES: GARCIA, DAMIAN, AYALA, ESTRADA

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

Chief Executive Officer Zaldivar informed the Council of the following dates as a brief calendar look -ahead for planning purposes:

North Park High School Graduation Ceremony: Wednesday June 5, at 5:30 p.m.

Sierra Vista High School Graduation Ceremony: Thursday, June 6, at 5:00 p.m.

Baldwin Park High School Graduation Ceremony: Thursday, June 6, at 7:00 p.m.

City Council Meetings of Wednesday, July 3rd is cancelled.

ADJOURNMENT

Mayor Estrada made a motion to adjourn at approximately 8:12 p.m.

ATTEST:

________________________
Christopher Saenz, City Clerk
Emmanuel J Estrada, Mayor

APPROVED: May 15, 2024

STAFF REPORT
ITEM NO. _____4_____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Shirley Quinones, Chief Deputy City Clerk
DATE: May 15, 2024
SUBJECT: Second Reading and Adoption of Ordinance No. 1509 of the City Council of the City of Baldwin Park, California,
Amending Municipal Code Regarding Purchasing Officer
Designation; Amendments, Chapter 34.06; Formal Contract Procedure, Chapter 34.26; Professional Services, Chapter

34.37 - City Manager’s Contracting Authority

SUMMARY
The purpose of this staff report is to adopt and approve for second reading of Ordinance No. 1509 to amend the City of Baldwin Park Municipal Code regarding the purchasing/contract authority of the Chief Executive Officer pursuant to direction provided by the City Council.

RECOMMENDATION
It is recommended that the City Council to adopt and approve Ordinance No. 1509 entitled, “AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PURCHASING OFFICER DESIGNATION; AMENDMENTS, CHAPTER 34.06; FORMAL CONTRACT PROCEDURE, CHAPTER 34.26; PROFESSIONAL SERVICES, CHAPTER 34.37”.

FISCAL IMPACT
There is no fiscal impact related to the adoption of Ordinance No. 1509.

BACKGROUND
At the May 1, 2024 City Council meeting, the Council introduced Ordinance No. 1509 to amend the City of Baldwin Park Municipal Code regarding the purchasing and contract authority of the Chief Executive Office pursuant to the direction provided by the City Council.

The purchasing and contracting authority of the City Manager (Chief Executive Officer) is being increased as follows:
a) Purchases and Contracts for supplies and equipment from $24,999 to $50,000 b) Professional Services Contracts from $24,999 to $50,000

The associated funding authority is correspondingly also being provided in the form of authority to make transfers of appropriations up to $50,000.

As a clarification only, Section 34.38 is revised to remove a typographical error on the Public Projects Table.

Page 2 ends

ALTERNATIVES
None

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Ordinance No. 1509

ORDINANCE NO. 1509

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,

CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PURCHASING OFFICER DESIGNATION; AMENDMENTS, CHAPTER 34.06; FORMAL CONTRACT PROCEDURE, CHAPTER 34.26; PROFESSIONAL SERVICES, CHAPTER 34.37

WHEREAS, the City of Baldwin Park’s purchasing code requires periodic updates in order to reflect best practices in procurement; and

WHEREAS, Section 10.17 (A) of the Baldwin Park Municipal Code states that "If the legislative body shall desire to amend any existing chapter or section of this code, the chapter or section shall be specifically repealed and a new chapter or section, containing the desired amendment, substituted in its place."

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The majority purchasing sections of the Municipal Code were last updated in 1995 with the adoption of Ordinance No. 1101. It designated the Director of Administrative Services as Purchasing Officer. In reviewing the City’s current Organization Chart, it became apparent that the Municipal Code is not consistent with the Organization Chart and does not reflect current best practices. The legislative body desire to amend the designation and designate the Chief Executive Officer as Purchasing Officer.

SECTION 2. That Section 34.06(B) of the Baldwin Park Municipal Code is hereby amended as set forth.

§ 34.06 AMENDMENTS.
(B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (1) For transfer of appropriations related to contracts approved under the Chief Executive Officer authority, such transfers may be approved by the Chief Executive Officer authority in conformity with §§ 34.26 and 34.37

SECTION 3. That Section 34. 26 of the Baldwin Park Municipal Code is hereby amended as set forth.

§ 34.26 FORMAL CONTRACT PROCEDURE.
(A) Except as otherwise provided in this subchapter, purchases and contracts for supplies and equipment, which do not constitute a public project as defined by Cal. Pub.

Cont. § 20161 shall require the following approvals:

Estimated value of contract Authority of Approval
$0 to $10,000.00 Respective Department Head
$10,000.01 to $50,000.00 Chief Executive Officer
Greater than $50,000.00 City Council

(B) All contracts shall be by written contract with the lowest responsible bidder pursuant to the public contract procedure prescribed in §§ 34.27 through 34.33. (C) Where possible, preference shall be given to local bidders or vendors, if all other factors in the bidding process are equal.

SECTION 4. That Section 34.37(E) of the Baldwin Park Municipal Code is hereby amended as set forth.

§ 34.37 PROFESSIONAL SERVICES.

(E) Professional services, except contracts for legal defense, legal advice, or legal services, shall be obtained by soliciting at least three requests for proposals (RFPs) or request for qualifications (RFQs) . For amounts up to $ 50,000, three written or verbal proposals can be obtained, and the CEO may approve and enter into the agreement. For amounts between $ 50,001 and $100,000 three informal written proposals can be obtained. For amounts over $100,000, three formal written proposals are required. All agreements over $50,000.01 shall be approved by the City Council and signed by the Mayor. The City Council may also direct staff to waive the RFP or RFQ process for professional services in the situation of emergency, in conformity with § 34.23 and under circumstances of when it is not in the best financial interest of the public.

SECTION 5. That Section 34.38(B) and 34.38 (C)(1) of the Baldwin Park Municipal Code is hereby amended as set forth.

§ 34.38 PUBLIC PROJECTS

(B) When contracting for public projects, the City will comply with The Uniform Public Construction Cost Accounting Procedures in Accordance with § 22000 to § 22045 of the Public Contract Code. The contract is awarded to the lowest responsible bidder.

DOLLAR THRESHOLDS
Value of Purchase Purchase Method PO
Required
Level of
Approval
Agreement Format
Under - $60,000 Written Quotes Yes CEO CEO approved contract $60,000 -
$200,000
Informal bid
process
Yes City Council City Council approved contract
Over $200,000 Formal bid Yes City Council City Council approved contract, Mayor Signature
(C) Levels of bidding required.
(2) Informal bidding procedures – public projects up to $200,000:

SECTION 4. The City Clerk shall certify to the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a local weekly newspaper of general circulation and which is hereby designated for that purpose.

PASSED, APPROVED, AND ADOPTED this 15th day of May, 202 4.

________________________________
EMMANUEL J. ESTRADA
MAYOR

ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK

I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was introduced and placed upon its first reading at a regular meeting of the City Council on May 1, 2024. Thereafter, said Ordinance No. 1509 was duly approved and adopted at a regular meeting of the City Council on May 15, 2024 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________________

CHRISTOPHER SAENZ

CITY CLERK

STAFF REPORT
ITEM NO. _____5_____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Enrique C. Zaldivar, Chief Executive Officer
Robert Lopez, Chief of Police
DATE: May 15, 2024
SUBJECT: Request for Authorization to Purchase a Laser 3D Scanner

SUMMARY
This report seeks authorization from the City Council to purchase a 3D laser scanner from FARO Technologies, Inc., for $63,743.26.

RECOMMENDATION
It is Staff recommends that the City Council:

1. Authorize the Police Department to purchase the requested FARO 3D laser scanner and accessories and

2. Authorize the Director of Finance to appropriate $63,743.26. from the Police Special Funds- Traffic Safety Fund #271; and

3. Authorize the Chief of Police or his designee to complete all appropriate documentation for the purchase.

FISCAL IMPACT
There will be no impact on the General Fund. This purchase will utilize available funds from the Traffic Safety Fund #271.

BACKGROUND
The ability to use a 3D laser scanner is a significant step for law enforcement agencies toward enhancing the efficiency, accuracy, and thoroughness of crime scene investigations and significant traffic accident documentation. This advanced technology allows investigators to capt ure highly detailed and precise digital replicas of scenes, preserving crucial evidence and providing a clear understanding of the layout and object positions. By reducing the time spent on site and minimizing the risk of evidence contamination or degradat ion, 3D laser scanning streamlines the investigation process.

Key highlights:
• Captures highly detailed and accurate digital replicas of crime scenes and accident sites. • Reduces time spent on site and minimizes evidence contamination risk. • Enables creating interactive 3D models, flythroughs, and animations for courtroom presentations. • Preserves the scene digitally for future analysis and discovery. • Facilitates remote collaboration and analysis with experts and specialists.

In 2020, the Baldwin Park Police Department entered into a four -year lease agreement with Leica Geosystems for their RTC360 traffic collision and crime scene reconstruction equipment and software. The total cost of this lease was $93,731.30. In anticipation of this lease expiring, the department's traffic investigator, also assigned to the detective bureau, conducted extensive research into three major brands of 3D scanners: FARO, Trimble, and Artec.

Page 2 ends

A study of law enforcement agencies in Los Angeles County revealed that most agencies utilize FARO 3D scanners for their crime scene and traffic collision investigations. The following agencies currently use FARO scanners:

Los Angeles County Sheriff's Department Azusa Police Department Glendora Police Department San Marino Police Department Alhambra Police Department Montebello Police Department El Monte Police Department Pomona Police Department
Redondo Beach Police Department Torrance Police Department Santa Monica Police Department Inglewood Police Department Beverly Hills Police Department

It is worth noting that the Pasadena Police Department and the Los Angeles Police Department (LAPD) are currently switching from Leica to FARO scanners.

Arcadia Police Department currently uses the Leica scanner. Monterey Park Police Department, Whittier Police Department, and West Covina Police Department use Trimble 3D scanners. This information highlights the growing preference for FARO 3D scanners amo ng law enforcement agencies in Los Angeles County. Many agencies are using or transitioning to this brand for their crime scene and traffic collision investigation needs.

The Baldwin Park Police Department has carefully considered the costs of purchasing 3D scanning software and equipment from the three major brands: FARO, Artec, and Trimble. The FARO software and equipment cost $63,743.26, while the Artec Ray and Trimble systems cost $98,220.00 and $68,655.00, respectively.

In accordance with the City of Baldwin Park's Purchasing Policy & Procedures, informal bids (requiring at least three written price quotations) and/or formal bids (Request for Proposal) are mandatory for purchases exceeding $24,999.99. The police department has fulfilled this requirement by obtaining price quotations from the three major brands and conducting a thorough analysis of their offerings.

The Baldwin Park Police Department's acquisition of FARO 3D scanning software and equipment aligns with industry standards and demonstrates fiscal responsibility. This purchase will enhance the department's ability to conduct efficient, accurate, and thoro ugh crime scene and traffic collision investigations, ultimately benefiting the community it serves.

ALTERNATIVES

1. Approve the purchase of the FARO 3D laser scanner and accessories.

2. Do not approve the purchase.

LEGAL REVIEW
The sales quotes has been reviewed by the City Attorney as to form and content.

ATTACHMENTS

1. Quote for purchase of FARO 3D scanner.

2. Quote for purchase of Trimble 3D scanner.

3. Quote for purchase of Artec 3D scanner.

4/30/2024Expiration Date
00471088Quote Number
X9Quote Name

Date MM/DD/YY:

Purchase Order Number:

Authorizing Signature:

Print Name:

Prices are quoted in US dollars. All Taxes and applicable freight charges are extra. Taxable items are: All hardware including rentals, parts, leases, and USB software keys. Non-taxable items are: Service labor, training, and network software keys. We accept Visa, Mastercard and American Express for payments up to $2,500. Net 30 day payment terms are available upon completion and approval of a credit application.

Products will be shipped to the destination specified by Customer, F.O.B. CSDS's Shipping point. Installation prices will be specified as separate line item on the quotation. All returns and exchanges must be made within 30 days of invoice. All returns subject to a 25% restocking fee. No cancellations, refunds, or exchanges on Special Order (including all Major Hardware, Mapping/Surveying/Construction/Geospatial Instruments and/or Software). All training must be completed within 90 days of invoice date. No refunds for training that is not performed within this time.
68,655.00Total (BEFORE TAX)
2940 E La Palma Ave, Ste F
Anaheim, CA
92806
Address
[email protected]
Eric DidionPrepared By
[email protected]
(626) 960-1955Phone
Thomas IpContact Name
14403 E. Pacific Avenue
Baldwin Park, CA 91706-4226
US
Bill To
Baldwin Park Police DepartmentAccount Name
Quote Line Items - All Prices are in $US
Material
Number Product Code Product Description Line Item
Comment List Price Quantity Sales
Price
Total
Price
902246 902246
Trimble Forensics X9 Scanner Bundle - System
Includes X9 Backpack and Tripod With Quick
Release Adapter For X9
52,040.00 1.00 52,040.00 52,040.00
902091 FOR-02-0226 Trimble T10x Tablet With Forensics Capture Softare And X7 Module Bundle 9,145.00 1.00 9,145.00 9,145.00 585814 EWFOR-TFC-STOCK Software Maintenance - Trimble Forensics Capture Software - 1 Year 520.00 1.00 520.00 520.00
572923 FOR-06-ONSITE Trimble Forensics Onsite Training (Per Hour) Maximum 15 Attendees
3 days
onsite
training
250.00 24.00 250.00 6,000.00
598924 FOR-03-0313-NR
Trimble Forensics Suite Software Subscription
(Includes Reveal And Realworks Forensics) - 1
Year
One User -
two years 475.00 2.00 475.00 950.00
Totals
Terms & Conditions
Signature
Source Graphics
1530 N. Harmony Circle Anaheim, CA 92807 P R O P O S A LPhone: (800)791-9042 Date Quote #www.sourcegraphics.com 04/15/24AAAQ82257-01 Bill To: Baldwin Park Police Department Ship To:Baldwin Park Police DepartmentThomas Ip Thomas Ip14403 E. Pacific Avenue,Baldwin Park, CA 91706 14403 E. Pacific Avenue,Baldwin Park, CA 91706 Phone: Phone:+16269901307+16269901307Fax: Fax:Email: Email:[email protected]@baldwinpark.comFor further info please contact your sales rep:Rep: Kevin Alvarado Terms P.O. Number Ship Via FOBPhone:714-463-1902 NET 30 TBD BESTWAYDestinationFax: 714-701-1505Email:[email protected] # Part # Description Qty Unit Price Ext. Price 1 1 $88,000.00 $88,000.00SCN-ATC-RAY2 Artec Ray II 3D Scanner3D point accuracy: 1.9 mm @ 10 m, 2.9 mm @ 20 m, 5.3mm @ 40 mAngular accuracy: 18" (0.87 mm @ 10 m)Range accuracy: 1.0 mm + 10 ppmResolution 3 user selectable settings: 3 / 6 / 12 mm @ 10 mRange noise: 0.4 mm @ 10 m, 0.5 mm @ 20 mField of view: 360° (horizontal) / 300° (vertical)Range: 0.5 — 130 m3D capture rate: Up to 2,000,000 pts/secCamera: 36 MP 3-camera system captures 432 MPx rawdata for calibrated 360° × 300° spherical imageHDR: Automatic, 5 bracketsOperation - On scanner: Touchscreen control with fingertouch, full color WVGA graphic display 480 × 800 pixelsMobile devices: Artec Remote app for iOS and Androidtablets and smartphones including:• Remote control of scan functions• Settings selection• Launch scanningReal time registration: Automatic point cloud alignmentbased on real time tracking of scanner movement betweensetups based on Visual Inertial System (VIS) by videoenhanced inertial measurement unitAutomatic removal of moving objects: Delete captured dataof moving objects using Double ScanCheck & Adjust: Field procedure for targetless checking ofangular parametersVisual Inertial Systems: Video enhanced inertial measuringsystem to track movement of the scanner position relative tothe previous setup in real timeTilt: IMU based, Accuracy: 18" (for upright and upside downsetups with +/- 10° inclination)Geolocation sensors: Altimeter, Compass, Global NavigationSatellite System 04/15/24 16:23:55 Page 1
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Ln # Part # Description Qty Unit Price Ext. PriceWireless: Integrated wireless LAN (802.11 b/g/n)Data storage: Leica MS256, 256 GB exchangeable USB 3.0flash driveScanning technology: Time of flight enhanced by WaveformDigitising (WFD) technologyLaser class: 1 (in accordance with IEC 60825-1:2014), 1550nm (invisible)Dimensions: 120 mm × 240 mm × 230 mm / 4.7" × 9.4" ×9.1"Weight: 5.35 kg / 11.7 lbs, nominal (without batteries)Mounting mechanism: Quick mounting on 5/8" stub onlightweight carbon tripod or tripod adapterInternal battery: 2 × Leica GEB364 internal, rechargeableLi-Ion batteriesDuration: Typically up to 4 hoursWeight: 340 gr. per batteryExternal: Leica GEV282 AC adapterOperating temperature: -5° to +40°CStorage temperature: -40° to +70°COperating low temperatures: -10° to +40°CDust/Humidity: Solid particle/liquid ingress protection IP54(IEC 60529)Supported OS: Windows 8, 10, 11, or newer – x64Minimum computer requirements: Intel Core i7 or i9, 64GBRAM, GPU with 2 GB VRAMIncludes:- 1x Artec Ray II 3D Scanner- 1x Transport Container for Ray II- 2x Battery for Ray II (GEB364-A)- 1x Multicharger for Ray II (GKL341-A)- 2x 256 GB USB flash drive for Ray II- 1x Tripod adapter for Ray II- Calibration Certificate Silver- Quick Start Guide- Warranty for 1 year- Artec 3D Lifetime Support 2 1 $1,200.00 $1,200.00SOF-STUDIO-1YRArtec Studio 18, 1 License per year 3 1 $0.00 $0.00CPG-2013_01 Setup, Installation and key operator training. All services areperformed by manufacturer certified field technicians. SubTotal $89,200.00Sales Tax $9,020.00Shipping $0.00Total $98,220.00 FREIGHT IS INCLUDED FOR ALL DOCK TO DOCK SHIPMENTS. IF A LIFTGATE OR OTHER SPECIAL EQUIPMENTIS NEEDED TO COMPLETE DELIVERY, ADDITIONAL CHARGES WILL APPLY. 04/15/24 16:23:55 Page 2
2 of 3
Opened products, software or data cannot be returned for credit or refunds. Printers and supplies are sold as is and all sales are final. Defective software media will be replaced by the software manufacturer under the terms of their warranty. All 3D items purchased are covered by the manufacturers warranty. Please contact the manufacturer if you need service or support.Source Graphics will provide you assistance in contacting the manufacturer upon request.Nothing should be returned to Source Graphicswithout a valid Return Authorization. All items returned without a valid Return Authorization will be refused and returned to sender at thesenders expense. Source Graphics reserves the right not to accept any product for return. All returns are subject to Source Graphicsinspection and acceptance.Equipment warranty: 3D printers, scanners, finishing accessories etc come with a manufacturer's warranty. Post warranty or preferredwarranty plans are provided by the manufacturer itself. In some cases Source Graphics provides service agreement options for the enduser/customer.Buyer of 3D printing system has carefully evaluated the system that is being acquired and understands its features. Source Graphic doesnot allow a cooling off period for any of the 3D printers. All sales are final once the system has been picked up or delivered to the enduser. Any returns, must be approved by the manufacturer, and the user can be charged a re-stocking fee, if approved, in the amount of upto fifty percent of the purchase price.Consumables are not covered under warranty and must be ordered separately. Materials that are used in the troubleshooting of a printerare not reimbursable. Should any of the materials be found to be defective, by the manufacturer, they are covered under manufacturerswarranty.Source Graphics follows manufacturers policies strictly with regard to any consumable returns and all such requests have to be approvedby the manufacturer. Shipping and handling charges are not refundable. In the case of items sold with shipping and handling included or as part of a promotion,those fees will be assessed and deducted from any allowed credit or refund. We do not collect sales tax on orders shipped from us outside the State of California. We are required to collect sales tax on ALL orders shipped or delivered in the State of California, unless we have a valid California SalesTax Exemption Certificate on file prior to shipment. We may be required to collect sales tax on direct or drop shipments from our suppliersto some states.

Order Acceptance (sign below):

Requisitioners Signature Printed Name & Title Date
04/15/24 16:23:55 Page 3
3 of 3

STAFF REPORT
ITEM NO. _____6_____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Ron Garcia, Director of Community Development
Nick Baldwin, City Planner
PREPARED BY: Mel Chipres, Associate Planner
DATE: May 15, 2024
SUBJECT: Approval of a bench of pre-qualified Environmental Planning Consultants to prepare environmental documents for
development projects.

SUMMARY
This report requests the City Council approve a prequalification list for Environmental Consulting Services to prepare environmental documents for development projects.

RECOMMENDATION
Staff recommends that the City Council take the following actions:

2. Approve and authorize the C hief Executive Officer or his designee and City Attorney to execute Agreements in substantial form to that attached as Attachment s 1-2, subject to any non -substantive changes made by the CEO and City Attorney.

FISCAL IMPACT
There would be no fiscal impact to the City. The City would contract with one of the prequalified consultants for each development project as needed. The applicant for the development project would deposit a check with the City in the amount of the propo sal of the consultant to complete the study. The consultant would be paid from the amount deposited into the Environmental Review Deposit Account for the project.

DISCUSSION
Government Code Sections 4525 through 4528 require that State and local public agencies use Qualifications Based Selection (QBS) to select architectural, landscape architectural, engineering, and environmental, land surveying and construction management services. The purpose of the statutes is to make sure that public agencies and thereby the general public receive design services from the best design professionals for a particular project. Public Contract Code Section 6106 specifies the process on how public agencies may negotiate fees and execute contracts for these services.

ALTERNATIVES
Reject proposals and direct staff to send out another RFQ. This would take time and staff would therefore need to continue releasing open Request for Proposals for development proposals requiring environmental documents.

This would likely increase the amount of time necessary to complete those documents.

Page 2 ends

On October 30, 2023, staff issued a Request for Qualifications (RFQ) for Environmental Consulting Services. On December 4, 2023, proposals were received from the following 14 firms:

Consultant Location
Placeworks Santa Ana
First Carbon Solutions Irvine
EPD Solutions Irvine
CASC Engineering & Consulting Glendora
ECORP Santa Ana
Rincon Consulting Inc. Los Angeles
Eco Tierra Los Angeles
MIG Riverside
SWCA Pasadena
DUDEK Pasadena
De Novo Planning Group Tustin
Chambers Group Costa Mesa
Impact Sciences Los Angeles
UES Irvine

The proposals were reviewed by staff for completeness, relevant experience, qualifications of proposed project team, and understanding of the scope of services. The results of the evaluations were as follows:

No. Consultant

1. ECORP

2. MIG

3. Dudek

4. Rincon

5. Placeworks

6. First Carbon Solutions

7. DeNovo Planning Group

8. EcoTierra

9. UES

Page 3 ends

10. SWCA

11. Chambers Group

12. EPD Solutions

13. CASC

14. Impact Sciences

Government Code Sections 4525 through 4528 require that State and local public agencies use Qualifications Based Selection (QBS) to select architectural, landscape architectural, engineering, and environmental, land surveying and construction management services. The purpose of the statutes is to make sure that public agencies and thereby the general public receive design services from the best design professionals for a particular project.

Public Contract Code Section 6106 specifies the process on how public agencies may negotiate fees and execute contracts for these services.

SELECTION OF QUALIFIED FIRMS
Upon evaluation of the proposals, the ten (10) top scoring firms, were selected based on the review criteria. The selected firms include Placeworks, ECORP, UES, MIG, Dudek, De Novo Planning Group, SWCA, First Carbon Solutions, Rincon, and Eco Tierra. Staff is recommending that the City Council authorize a prequalification list with these ten firms to provide environmental consulting services for private development projects in the city.

Staff selected firms of varying sizes (small, medium, and large firms) as development projects come in a variety of sizes. In addition, some of the selected firms can complete environmental documents in -house while others utilize sub-consultants. The eight selected firms have a diversity of size and range of expertise allowing for the City to select the most appropriate proposal (price, timeframe, areas of expertise) from one of the firms depending on the type of development proposed.

PROCESS FOR HIRING CONSULTANT FOR ENVIRONMENTAL SERVICES Upon receipt of an application for a development proposal, staff would review and determine the appropriate CEQA process and environmental document that will be required for the proposed project. Once a consulting firm is chosen, a services agreement (Attachment 1) to prepare the appropriate document for the city must be signed by the consulting firm and provided to the city. The project applicant will be responsible for paying for all CEQA-related project costs directly to the City whom will create a depos it account for the selected firm. An application deposit agreement (Attachment 2) must be signed and returned to the city prior to any formal services.

All payments will be reimbursed from the dedicated deposit account by the city directly to the consultan t team.

A reimbursement agreement must be signed and returned to the City prior to any formal services (Attachment 3).

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Professional Services Agreement

2. Reimbursement agreement

3.Application Deposit Agreement

1 AGREEMENT FOR PROFESSIONAL SERVICES

TO PROVIDE TO THE CITY OF BALDWIN PARK

ON-CALL CONSULTING SERVICES RELATED TO

COMPLIANCE WITH THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

This AGREEMENT is entered into this ______ day of ____________________, 20__, by and between the CITY OF BALDWIN PARK, a general law city and a municipal corporation (“CITY”) and {INSERT NAME OF FIRM} (“CONSULTANT”).

R E C I T A L S

A. The CITY desires review , preparation and advice related to California Environmental Quality Act (“CEQA”) environmental documents, including, but not limited to:
a. the draft Environmental Impact Report (“EIR”) for the City’s General Plan update;
b. draft EIR s or Mitigated Negative Declaration s, Negative Declarations, or applicable exemptions for several proposed residential, mixed -se and commercial development projects, within the City of Baldwin Park limits; c. the update of the CITY’s CEQA Implementation Guidelines; and d. processing other CEQA documents.

B. The City does not have the personnel available to perform the services required under this Agreement, and therefore, the City desires to contract for on -call consulting services related to review and preparation of CEQA environmental documents.

C. CONSULTANT is a sole proprietor consulting business specializing in CEQA and environmental planning.

D. CONSULTANT warrants to the CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

E. The CITY desires to contract with the CONSULTANT to provide the services as described in Exhibit A of this Agreement.

NOW, THEREFORE , based on the foregoing recitals, the CITY and the CONSULTANT agree as follows:

1. CONSIDERATION AND COMPENSATION

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A.

B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions of this Agreement.

2 C. As additional consideration, CITY agrees to pay CONSULTANT the estimated expenses identified in Attachment A, for CONSULTANT’s services identified in Attachment A, unless otherwise specified by written amendment to this Agreement.

D. CONSULTANT shall submit monthly invoices to CITY. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE S attached hereto as Exhibit A and incorporated herein by this reference.

B. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the time expended by major task, a description of the specific tasks performed during the invoice period, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”

4. TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

5. FAMILIARITY WITH WORK . By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

6. KEY PERSONNEL. CONSULTANT shall not substitute subconsultants without the prior written authorization of the City.

7. TERM OF AGREEMENT . The term of this Agreement shall commence upon execution by both parties and shall expire on __________ __, 20__, unless earlier

3 termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

8. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in w riting, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

9. TAXPAYER IDENTIFICATION NUMBER . CONSULTANT will provide CITY with a Taxpayer Identification Number.

10. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

11. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

B. CONSULTANT may terminate this Agreement. Notice will be in writing at least 60 days before the effective termination date.

C. In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

12. INDEMNIFICATION.

A. CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) actually caused by CONSULTANT's negligent or wrongful performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, excepting such loss or damage which is caused by negligence or wil lful misconduct of the CITY. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive

4 termination of this Agreement. Notwithstanding the above, the CONSULTANT has no obligation to pay for any defense related cost prior to a final determination of its liability. Following any such determination of its liability, CONSULTANT shall be responsible to pay an amount of such costs equal to the finally determined percentage of liability based upon the comparative fault of the CONSULTANT.

B. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obli gations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

13. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

14. INDEPENDENT CONTRACTOR . CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.

CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as it relates to the end results of the work only.

15. AUDIT OF RECORDS.

A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investig ation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

B. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

5 16. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

17. INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) d ays prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial gene ral liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreemen t, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this
Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000)

6 on a claims -made annual aggregate basis, or a combined single - limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each automobile liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute to this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has

7 the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self -insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self - insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self -insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this req uirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement.

Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

18. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement.

Such approval must include approval of the proposed consultant and the terms of compensation. Consultants list in Exhibit are dee med approved by City and no additional written authorization is required.

19. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or

8 the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub -consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

20. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correc tion in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any reten tion amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

21. NON-APPROPRIATION OF FUNDS . Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

22. NOTICES. All communications pertaining to this Agreement to either party by the other party will be deemed made when received by such party in person or at its respective name and mailing or email address as follows and receipt of communication is acknowledged in writing or by email or confirmation of delivery is obtained:

CITY CONSULTANT
City of Baldwin Park
Community Development Dept.
14403 E. Pacific Ave.

Baldwin Park, CA. 91706
ATTN: Nick Baldwin, City Planner
[email protected]
Name
Address
Contact

Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

9 23. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

24. THIRD PARTY BENEFICIARIES . This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

25. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

26. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

27. RULES OF CONSTRUCTION . Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

28. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

29. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES . The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

30. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

10 31. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

32. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such actio n shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

33. STATEMENT OF EXPERIENCE . By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY.

CONSULTANT represents that its financial resources, s urety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capabl e of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

34. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement.

The City shall have the sole right to us e such materials in its discretion and without further compensation to the Consultant, but any re -use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. Documents belonging to the City shall be transmitted to the City immediately and without delay upon any termination of this Agreement.

35. DISCLOSURE REQUIRED . (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______

11 Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 1870 0.3(a)(2)(A) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF BALDWIN PARK CONSULTANT

Enrique Zaldivar, City Manager By:

ATTEST:

Christopher Saenz, City Clerk

APPROVED AS TO FORM:

Norma Tabares City Attorney

65431.00006\41980531.1

REIMBURSEMENT AGREEMENT

Between

CITY OF BALDWIN PARK
a California municipal corporation

and

[APPLICANT NAME]

65431.00006\41980531.1

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REIMBURSEMENT AGREEMENT

This Reimbursement Agreement ("Agreement") is made this ___ day of ________, 20__, by and between the City of Baldwin Park, a California municipal corporation (the "City"), and [APPLICANT NAME] (the "Applicant").

RECITALS

This Agreement is made with respect to the following facts.

A. The Applicant is the owner of that certain real property ("Property") located within the City of Baldwin Park, County of Los Angeles, California. The Property is more particularly described in the legal description attached hereto as Exhibit "A".

B. The Applicant is contemplating the development of the Property as [DESCRIBE PROJECT]. The Applicant has submitted applications for various discretionary land use approvals for the development of the Property including, without limitation, __________________________ and environmental documents pursuant to the California Environmental Quality Act ("CEQA"). All of the above shall be referred to collectively as the "Project."

C. To provide the City with the planning, environmental and legal services, and other expertise and information necessary to the City's review process concerning the development of the Property, it is necessary for the City to access the services of [LIST CONSULTANTS AND CITY ATTORNEY] and [ADD OTHER CONSULTANTS] for the Project ("Consultants").

D. As a condition to the City's completion of the review process, the Applicant has agreed to reimburse the City for the Consultants’ costs and expenses related to the City's review process in the manner and amounts set forth in this Agreement. The Applicant's reimbursement of City under this Agreement will ensure that the City has the necessary resources to diligently and efficiently process the Applicant's Project.

AGREEMENT

NOW, THEREFORE, in consideration of the following mutual promises and agreements, City and Applicant agree as follows:

65431.00006\41980531.1

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1 Incorporation of Recitals. The parties agree that the Recitals constitute the factual basis upon which the City and the Applicant have entered into this Agreement.

The City and the Applicant each acknowledge the accuracy of the Recitals and agree that the Recitals are incorporated into this Agreement as though fully set forth at length.

2. City to Retain Consultants. As a necessary and indispensable part of its fact finding process relating to the review and processing of the Applicant's proposed uses of the Property and Project, the City shall retain the services of Consultants as set forth in Section 4 of this Agreemen t to provide advice as the City may deem necessary in its reasonable and sole di scretion. The scope of work of each Consultant for the Project is attached hereto as Exhibit "B". The City reserves the right, in its reasonable and sole discretion, to amend the scope of work as it deems necessary and appropriate where such amendments are reasonably necessary and related to the City's proper review and consideration of the Applicant's Project.

The Applicant agrees that, notwithstanding the Applicant's reimbursement obligations under this Agreement, Consultants shall be the contractors exclusively of the City and not of the Applicant. Except for those disclosures required by law including, without limitation, the California Public Records Act, all conversations, notes, memoranda, correspondence and other forms of communication by and between the City and its Consultants shall be, to the extent permissible by law, privileged and confidential and not subject to disclosure to the Applicant. The Applicant agrees that it shall have no claim to, nor shall it assert any right in any reports, correspondence, plans, maps, drawings, news releases or any and all other documents or work product produced by the Consultants.

3. Applicant to Cooperate with Consultants. The Applicant agrees to cooperate in good faith with the Consultants The Applicant agrees that it will instruct its agents, employees, consultants, contractors and attorneys to reasonably cooperate with the Consultants and to provide all necessary documents or information reasonably requested of them by the City and/or the Consultants; provided, however, that the foregoing shall not require the disclosure of any documents or information of the Applicant which by law is privileged, proprietary, confidential, and exempt from disclosure under the Public Records Act.

4. City's Selection of Consultants. The City has retained the following as Consultants pursuant to this Agreement:

(i) Land Use & Environmental Consultant - ___________________ 65431.00006\41980531.1

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(ii) Legal Counsel – Best Best & Krieger LLP

(iii) [LIST ALL CONSULTANTS AND/OR LEGAL COUNSEL]

5. Applicant's Reimbursement of Costs and Expenditures. The Applicant shall reimburse the City for one hundred percent (100%) only of the actual costs and expenditures incurred by the City relative to the Consultant costs ("Costs".) The City has preliminarily reviewed the scope of work required and has estimated the Costs to be approximately __________________ Dollars ($_______) ("Estimated Costs"). Within ten (10) calendar days of the execution of this Agreement, the Applicant shall submit a deposit in the amount of _______________ Dollars to cover the Estimated Costs.

[ALTERNATE LANGUAGE - Prior to the Effective Date of this Agreement, the Applicant reimbursed the City for portions of certain costs associated with certain Consultant work which the City incurred prior to the Effective Date of this Agreement, which costs and work are more particularly described in Exhibit " C" ("Prior Reimbursement Payments"). The Applicant shall receive a credit against the Consultant Costs in an amount equal to the Prior Reimbursement Payments made to the City.]

City shall not exceed the Estimated Consultants Costs without Applicant's prior written approval. The City may incur aggregate Costs up to the Estimated Costs, subject to the reasonable approval of the Applicant. The City shall use reasonable good faith efforts to consult with the Applicant prior to amending the scope of services to be provided by the Consultants and incurring Costs that exceed the Estimated Costs ("Excess Costs"). The Applicant's obligation to reimburse the City for Excess Costs which exceed the Estimated Costs shall be contingent upon, the City's providing the Applicant with written notice of the amendment of the scope of work to be performed by Consultants and the estimated Excess Costs prior to the commencement of work. The City shall not incur Excess Costs without the prior written approval of the Applicant.

For purposes of this Section , the City shall be deemed to have consulted with the Applicant when the City has provided written notice to the Applicant that the City reasonably anticipates that it will incur, or has incurred, Excess Costs. If, after consultation, the Applicant disagrees with the City's incurring of Excess Costs, then the Applicant's sole and exclusive remedy will be to terminate this Agreement pursuant to Section 9 of this Agreement, subject to the Applicant's obligation to reimburse the City for all Costs 65431.00006\41980531.1

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incurred by the City prior to the date of termination, whether or not yet paid by the City to the Consultants.

6. Evidence of Payment of Consultant Costs Immediately following the City's disbursement of funds to Consultant pursuant to an approved Professional Services Agreement or similar retainer agreement with the Consultant(s), the City shall provide the Applicant with such reasonable documentation as the Applicant may request to substantiate any demands for payment by Consultant(s).

7. Applicant understands and agrees that City reserves complete discretion and authority regarding the (a) outcome of the Project, (b) contents, scope, analysis and conclusions of the Consultant(s) and Consultant documents, including plans, staff reports, ordinances, resolutions, maps, conditions, mitigation measures, and environmental review documents and findings, (c) and City determinations and decisions on the Project Nothing in this Agreement shall in any way commit or obligate City to approve any particular development project application.

8. Term. The term of this Agreement shall commence on the date that this Agreement is approved by the City Council and fully executed by the parties and shall terminate when all work required been completed to the City's reasonable satisfaction and the Applicant has satisfied all of its obligations under this Agreement including, without limitation, the obligation to reimburse the City for Estimated Costs and Excess Costs, whether or not paid by the City to Consultant(s) prior to the date of termination. The Applicant's obligation to reimburse the City as provided in this Agreement shall survive the termination of this Agreement pursuant to Section 9.

9. Early Termination. The City may terminate this Agreement prior to the term set forth in Section 8 above, without cost or liability to the City, upon thirty (30) days prior written notice to the Applicant. The Applicant may in its reasonable and sole discretion terminate this Agreement prior to the end of the term set forth in Section 8 above upon thirty (30) days' prior written notice to the City; provided, however, that the Applicant has satisfied all of its obligations under this Agreement to the date of termination regarding reimbursement to the City of both Estimated Costs and Excess Costs and, furthermore, that the Applicant has given City written notice withdrawing its application(s) for the Project.

Within two (2) City working days following either the City's decision to terminate this Agreement or the City's receipt of written notice indicating the Applicant's decision to 65431.00006\41980531.1

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terminate this Agreement, the City shall notify the Consultant(s) and instruct them to cease work. Consultant(s) shall be instructed to bill the City for any work completed prior to the date of termination.

10. Assignability. This Agreement may not be assigned by either party without the prior and express written consent of the other party, which consent shall not be unreasonably withheld. In determining whether to approve a request by the Applicant to assign this Agreement, the City may consider, among other things, the proposed assignee's financial status and commitment to the Project. Any attempted assignment of this Agreement not in compliance with the terms of this Agreement shall be null and void and shall confer no rights or benefits upon the assignee.

11. No Oral Modifications . This Agreement represents the entire understanding of the City and the Applicant and supersedes all other prior or contemporaneous written or oral agreements pertaining to the subject matter of this Agreement. This Agreement may be modified, only by a writing signed by both the authorized representatives of both the City and the Applicant. All modifications to this Agreement must be approved by the City Council of the City of Baldwin Park.

12. Binding Upon Successors. This Agreement and each of its terms shall be binding upon the City, the Applicant and their respective officers, elected officials, employees, agents, contractors, and permitted successors and assigns.

13. Legal Challenges. Nothing herein shall be construed to require City to defend any third party claims and suits challenging any action taken by the City with regard to any procedural or substantive aspect of the City’s approval of development of the Property, the environmental process, or the proposed uses of the Property. The Applicant may, however, in its sole and absolute discretion appear as real party in interest in any such third party action or proceeding, and in such event, it and the City shall defend such action or proceeding and the Applicant shall be responsible and reimburse the City for whatever legal fees and costs, in their entirety, including actual attorneys' fees, which may be incurred by the City in defense of such action or proceeding. This City shall have the absolute right to retain such legal counsel as the City deems necessary and appropriate and the Applicant shall reimburse the City for any and all attorneys' fees and costs incurred by the City as a result of such third party action or proceeding; provided, however, Applicant may, at any time, notify City in writing of its decision to terminate such reimbursement obligation and, thereafter, in the event that the City decides to continue the defense of such 65431.00006\41980531.1

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third party action or proceeding, Applicant shall have no further obligation to reimburse City for its attorney fees and costs.

14. Attorneys' Fees. In the event that any action or proceeding, including arbitration, is commenced by either the City or the Applicant against the other to establish the validity of this Agreement or to enforce any one or more of its terms, the prevailing party in any such action or proceeding shall be entitled to recover from the other, in addition to all other legal and equitable remedies available to it, its actual attorneys' fees and costs of litigation, including, without limitation, filing fees, service fees, deposition costs, arbitration costs and expert witness fees, including actual costs and attorneys' fees on appeal.

15. Jurisdiction and Venue . This Agreement is executed and is to be performed in the City of Baldwin Park, Los Angeles County, California, and any action or proceeding brought relative to this Agreement shall be heard in the appropriate court in the County of Imperial, California. The City and the Applicant each consent to the personal jurisdiction of the court in any such action or proceeding.

16. Severability. If any term or provision of this Agreement is found to be invalid or unenforceable, the City and the Applicant both agree that they would have executed this Agreement notwithstanding the invalidity of such term or provision. The invalid term or provision may be severed from the Agreement and the remainder of the Agreement may be enforced in its entirety.

17. Headings. The headings of each Section of this Agreement are for the purposes of convenience only and shall not be construed to either expand or limit the express terms and language of each Section.

18. Representations of Authority. Each party signing this Agreement on behalf of a party which is not a natural person hereby represents and warrants to the other party that all necessary legal prerequisites to that party's execution of this Agreement have been satisfied and that he or she has been authorized to sign this Agreement and bind the party on whose behalf he or she signs.

19. Notices. Notices required under this Agreement shall be sent to the following:

If to the City: City of Baldwin Park
65431.00006\41980531.1

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________________
Baldwin Park, California _____
ATTN: ________________

If to the Applicant: [APPLICANT]
______________________
______________________

Notices given pursuant to this Agreement shall be deemed received as follows:

(1) If sent by United States Mail - five (5) calendar days after deposit into the United States Mail, first class postage prepaid.

(2) If by facsimile - upon transmission and actual receipt by the receiving party.

(3) If by express courier service or hand delivery - on the date of receipt by the receiving party.

The addresses for notices set forth in this Section 19 may be changed upon written notice of such change to either the City or the Applicant, as appropriate.

[SIGNATURES ON FOLLOWING PAGE
65431.00006\41980531.1

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Dated: ________________________

CITY OF BALDWIN PARK
a California municipal corporation

By: ____________________________________

CHIEF EXECUTIVE OFFICER

ATTEST:

By: ___________________________
City Clerk

APPROVED AS TO FORM:

________________________________
City Attorney

Dated: _________________________

APPLICANT

By:

____________________________
65431.00006\41980531.1

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65431.00006\41980531.1

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Exhibit "A"

Legal Description of the Property
65431.00006\41980531.1

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Exhibit "B"

Scope of Services
65431.00006\41980531.1

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[Exhibit "C"

Prior Reimbursement Payments [If Any]]
65431.00006\41980746.1

INTRODUCTION
It is the policy of the City of Baldwin Park (“City”) to recover from applicants for land use approvals the full cost of processing such applications, including all time spent by City staff to review, comment, coordinate and communicate with applicants and the public on the processing of a proposed application. For application types where processing costs vary substantially between individual applications, the City establishes a Trust Account to assure cost recovery. In such cases, an initial deposit is required, in an amount as set by City Resolution to cover the estimated costs of the initial review (Scoping) of a project following intake of the application. In the event the estimated deposit is not sufficient to cover actual costs of the initial scoping, an additional deposit will be required. At th e conclusion of scoping of the project (approximately 30 days after application), a refined project -specific estimate of total costs to process your application to completion, based upon a number of assumptions, will be provided with a complete listing of project specific issues, revisions, and studies required as deemed necessary for compliance with State and City codes and ordinances.

The cost associated with processing a discretionary permit varies widely depending on the type of land use entitlement being applied for and the complexity of the project. Actual cost may vary substantially from the estimates provided to an applicant due to project location, environmental issues, planning constraints, appeals or code/ordinance compliance. The applicant is required to pay all costs associated with application processing, regardless of the original estimate provided or historic costs. When the application and case closure process is complete, any remaining funds in the Trust Account will be refunded.
65431.00006\41980746.1

City of Baldwin Park

APPLICATION DEPOSIT ACKNOWLEDGEMENT AND AGREEMENT

AGREEMENT
The person named below as “Depositor" is herewith depositing, or has previously deposited with the City of Baldwin Park, the sum of $ for the initial review (Scoping) of the following application being filed with the City:

Said deposit and any subsequent deposits are made on behalf of the person, corporation or partnership named below as the "Financially Responsible Party". With reference to said application and deposits, Depositor and Financially Responsible Party hereby ac knowledge and agree as follows:

1. Said initial deposit and any subsequent deposits shall be held by the City in an account under the name of the Financia l Responsible Party, and the Financially Responsible Party shall be considered the owner of all funds in said account, and Depositor (if different from Financially Responsible Party) releases any interest in said funds. Except as provided below, any funds remaining in said account at the completion of work shall be refunded to the Financially Responsible Party at the address below. In t he case that the Financially Responsible Party transfers ownership of the subject property and wishes to transfer responsibility of the Trust Account to the new owner, a Change of Financial Responsibility form must be completed to authorize transfer of ownership of funds in said account.

2. All costs incurred by the City in processing said application, including overhead, whether within or over the amount of project-specific estimate provided at the conclusion of the initial Scoping of the project (typically 30 days), shall be paid by the Financially Responsible Party. This is the Financially Responsible Party’s personal obligation and shall not be affected by sale or transfer of the property subject to the application, changes in Financially Responsible Party's business organization, or an y other reason. As work proceeds on an application, actual City costs, as established by City fee resolution will be recorded and invoiced against the deposit account. City is authorized to deduct such costs from said deposits at such times and in such amounts as City determines. The City may allow incremental deposit submittals by the Financially Responsible Party over the course of the project processing such as prior to each submittal, public review, and hearing(s), as applicable, and may include costs for the services of an outside consultant. Where the City determines it is necessary to engage the s ervices of an outside consultant or other City Departmental staff to assist with application processing, costs for such services are to be paid by the Financially Responsible Party in the same manner identified above. If the Financially Responsible Party withdraws an application City will cease processing of the application within one day and will proceed with the case closure process. The Financially Responsible Party is responsible for all case closure costs. Case closure costs will be minimized to the maximum extent practicable.

3. If it is determined that the estimated cost provided in the original cost estimate will not be adequate to cover all costs associated with application processing, the estimate will be refined, and additional monies may be required. City may make a written demand for additional deposit(s) and the Financially Responsible Party shall deposit with City such additional sums demanded within 14 days of the date of City's request. If the Financially Responsible Party fails to deposit such additional sums within said period, City staff will cease work on said application until such funds have been deposited. If no deposit is received within 30 days, the City may forward said application to the appropriate decision-maker with a recommendation for denial.

The application will not be finalized for hearing or decision until required deposits are paid in full.

If at any point in the processing of the project, the deposit account becomes depleted, City staff shall stop work on the project until sufficient funds are restored. When the processing of the application is completed, any unused amount in deposit account will be refunded. 65431.00006\41980746.1

4. If the amount of costs incurred by City exceed the amount of funds on deposit, and the Financially Responsible Party has failed to pay City sufficient funds to cover said deficit after demand, City may, in addition to ceasing work on said application, take any or all of the following actions:
a) Cease work and refer the account to the County’s collection agency; b) Commence suit or pursue any other legal or equitable remedies available to it.

5. If City commences suit to recover any deficit in processing costs, the party prevailing in such suit shall be entitled to recover as costs from the other party its costs of litigation, including reasonable attorneys' fees.

FINANCIALLY RESPONSIBLE PARTY
The information of the Financially Responsible Party provided below must be 100% accurate. All Developer Deposit customer statements and refund checks, if any, will be mailed to the name and address stated below.

If the information stated on this form is inconsistent with our system, then the Financially Responsible Party must clarify and correct before the application can be accepted.

If the Financially Responsible Party is a COMPANY or ORGANIZATION, please complete below (additional information may be required if an agent signed this form):

Company/Business/Trust Name: ____________________________________________ If Attention/Care of/ Doing Business as: _______________________________ Billing Address: __________________________________________________________ City: __________________________________ State: _____ Zip Code: _________ Preferred Phone: _______________________ Alt. Phone: ________________________ Email:

If the Financially Responsible Party is an INDIVIDUAL, please complete below:

First Name: _________________ MI: ____ Last Name: ____________ Billing Address: _____________________________________________ City: __________________________________ State: _____ Zip Code:

Preferred Phone: _____________________ Alt. Phone: ____________ Email:

I have read this form and understand all funds deposited into the Trust Account are owned by and any refund will be sent to the Financially Responsible Party listed above. I understand and agree that the Financially Responsible Party is responsible for payment of all fees associated with this project including all hourly or other fees which may accrue during the review and/or post- issuance whether the permit is issued or whether the application is canceled or denied before the permit is issued.

Financially Responsible Party Name (Print): ______________________________________ Financially Responsible Party’s Signature: _______________________________________

Date: ___________________, 20___

STAFF REPORT
ITEM NO. _____7_____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Anthony Vazquez, Public Works Manager
DATE: May 15, 2024
SUBJECT: Consider Approval of Amendment No. 1 to the Maintenance Services Agreement (MSA) With West Coast Arborists (WCA) Inc., for Citywide Tree Maintenance Services and Authorize Staff to Publish a Request for Proposals for Tree Maintenance Services

SUMMARY
This report seeks the City Council’s consideration of approval for Amendment No. 1 (first amendment) to the Maintenance Services Agreement (MSA) with West Coast Arborists (WCA), Inc. for Citywide Tree Maintenance Services. This amendment will allow the City to extend the original contract term for a period of one (1) additional year and to include an adjusted rate increase of up to 3.4% for FY24 -25 pursuant to the Consumer Price Index (CIP) for Los Angeles/ Long Beach/ Anaheim Area. All other provisions of the MSA will remain in effect. During the intervening term for Amendment No. 1, staff will circulate a Request for Proposal (RFP) and bring the findings to the City Council for consideration of a new MSA.

RECOMMENDATION
Staff recommends that Council:

2. Approve an increase to the annual not-to-exceed contract amount from $165,000 to $171,000 in FY24-25 due to the CPI increase; and,

3. Authorize Staff to publish a Request for Proposals for Tree -trimming services prior to the expiration of Amendment No. 1; and,

4. Authorize the Mayor and City Clerk to execute Amendment No. 1; and,

5. Authorize the Finance Director to make necessary budget adjustments per the increase of rates to allow payments approved FY 2023-24 and any subsequent fiscal years within contract amendment terms.

FISCAL IMPACT
There is no impact to general fund. The FY 2024 -25 operations budget will include a budgeted amount not -to- exceed $171,000 for the Citywide Tree Maintenance Services Amendment No. 1 from Fund # 251.

BACKGROUND
The City of Baldwin Park is recognized by the Arbor Day Foundation as a Tree City, USA, and has an urban forest of approximately 8,191 street and park trees. The Department of Public Works is responsible for the maintenance and health of each City Tree. For the last twenty (20) years, The City has utilized contractual services to perform the majority of the tree maintenance work, and in-house labor to for smaller, as-needed work when a quicker response is required.

Page 2 ends

This contract will ensure proper maintenance and preservation of established trees that are essential to the continued health of the urban forest and the safety of the public through systematic tree trimming. Under this contract and future extensions, eve ry street and park tree in the City will be pruned every three (3) to four (4) years. A well-maintained urban forest contributes significant social, neighborhood, environmental and economic benefits to the community. Trees play an important role in creat ing safer, more livable neighborhoods, establishing community image, improving air quality, and increasing property values.

DISCUSSION
The existing initial three (3) year Maintenance Service Agreement (MSA) with West Coast Arborists (WCA) Inc. will conclude July 7th, 2024. The provisions of the existing MSA include two (2) one-year contract extensions that can be exercised upon mutual agreement of both parties. Citing recent rise in costs of goods and services, WCA has requested a contract extension for one (1) additional year under the terms of the MSA with an adjustment of current rates based on the Consumer Price Index ( CPI) for Los Angeles/Long Beach/Anaheim areas. Staff has reviewed the request and agrees. As such, there is a need for an Amendment No. 1 to the agreement to further extend the contract term with a mutually agreed upon increase of rate.

Outlined in Amendment No. 1 to the MSA is the adjustment of rates based on CPI. If approved, a CPI rate cap increase will be applied at a not-to-exceed 3.4% for FY24-25, beginning July 7th, 2024. This amendment to the MSA is aimed at ensuring uninterrupted vital professional tree maintenance services to our urban forest. All other provisions of the MSA will remain in effect.

ALTERNATIVES

1. The City Council may choose not to approve an amendment (Amendment #1) and request to send out a Request for Proposal (RFP) for a new Citywide Tree Maintenance Services Agreement. This action is not recommended as this may interrupt vital services.

2. The City Council may direct staff with an alternate direction.

CEQA REVIEW
Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters, it has been determined that the action does not constitute a “project” under CEQA.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Amendment No. 1 – Citywide Tree Maintenance Agreement

2. Amendment No. 1 – Extension of Contract with CPI increase and Updated Schedule of Compensation

3. Copy of original MSA for Citywide Tree Maintenance Services

AMENDMENT NO. 1 TO CITYWIDE TREE MAINTENANCE SERVICES AGREEMENT THIS AMENDS THE AGREEMENT entered into on the 7 th day of July 2021. THE FIRST AMENDMENT TO CITYWIDE TREE MAINTENANCE SERVICES AGREEMENT (this “First Amendment”) is dated as of May 15th, 2024 (the “Amendment Date”), and entered into by and between the CITY OF BALDWIN PARK, a California municipal corporation (the “City”), and WEST COAST ARBORISTS (WCA), Inc., (Service Provider)

RECITALS
A. The City and WEST COAST ARBORISTS (WCA), Inc., entered into a CITYWIDE TREE MAINTENANCE SERVICES Agreement dated July 7th, 2021 (the “Agreement”), which, assigned WEST COAST ARBORISTS (WCA), Inc. as the service provider named to perform during the term of the Agreement, the tasks, obligations, and services set forth in the “Scope of Services” listed as Exhibit A in the agreement; and,
B. As of the Effective Date of this Amendment No. 1, this Agreement remains in effect.

THEREFORE, THE CITYWIDE TREE MAINTENANCE SERVICES AGREEMENT IS AMENDED AS FOLLOWS:

1. The City and WEST COAST ARBORISTS (WCA), Inc mutually acknowledge and consent to extending the contract for one (1) additional year with an adjustment of rates by 3.4% for FY24- 25, pursuant to the Consumer Price Index for the Los Angeles/ Long Beach/ Anaheim area.

2. Section 2, “COMPENSATION.” is amended to update compensation set forth in the Agreement as Exhibit B Titled “SCHEDULE OF COMPENSATION” to reflect the adjustment of rates to increase by 3.4% for FY24-25 and shall not to exceed amount of $171,000 annual budget for FY24-

25. The schedule of compensation in Exhibit B of the Agreement shall be replaced with the attached revised schedule of compensation (Attachment 1).

3. Section 3, “TIME FOR PERFOMANCE.” is amended to update the Agreement’s performance term as follows:

A. Commencement Date: July 7th, 2024
B. Expiration Date:July 6th, 2025
TO EFFECTUATE THIS FIRST AMENDMENT TO THE AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.

IN WITNESS WHEREOF, and in order to bind themselves legally to the terms and conditions of this Second Amendment, the duly authorized representatives of the parties have executed this Second Amendment as of the Amendment Date.

CITY OF BALDWIN PARK, a California municipal corporation By: ____________________________________
Emmanuel J. Estrada, Mayor

Date: ______________________, 2024
WEST COAST ARBORISTS, Inc.

By: ____________________________________
Patrick Mahoney, President
Date: _____________________, 2024
By: ____________________________________
Richard Mahoney, Secretary
Date: _____________________, 2024
ATTEST:
__________________________________
Christopher Saenz, City Clerk
Effective Date:

Region Area:

July 01, 2024

3.40%
Los Angeles-Long Beach-Anaheim
Sincerely,
Victor M. Gonzalez
Vice President, Business Development
CPI Adjustment Requested:

We
at
West
Coast
Arborists,
Inc.
are
committed
to
offering
you
the
quality,
integrity,
and
customer
service
you
expect
and
deserve
from
a
tree
care
provider.

We
would
like
to
take
this
opportunity
to
express
our
gratitude
to
you
and
your
staff
for
your
commitment
to
a
thriving
urban
forest.

We
are
approaching
the
end
of
the
third
year
of
the
current
agreement
and
have
greatly
appreciated
your
support
and
business
relationship.

Since
the
contract
originated,
we
have
realized
substantial
cost
increases
to
our
operations,
particularly
in
labor,
fuel,
recycling,
and
insurance
premiums.

As
a
result,
we
respectfully
request
a
slight
cost
adjustment
of

3.40%
based
on
the
Consumer
Price
Index
(CPI)
for
the
region
from
the
previous
calendar
year,
as
published
by
the
Department
of
Labor’s
Bureau
of
Labor
Statistics:

We
greatly
appreciate
your
consideration
in
this
matter
through
this
time
of
growth
and
change.

It
is
our
goal
to
continue
as
your
urban
forest
management
and
maintenance
service
provider.

Should
you
have
any
questions
or
require
additional
information,
please
do
not
hesitate
to
email
me
at
[email protected]
or
call
me
at
(800)
521-3714.

Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com
April 01, 2024
ATTN: ANTHONY VAZQUEZ

CITY OF BALDWIN PARK
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
RE: Tree Maintenance Services performed by WCA, Inc.

Dear Mr. Vazquez,
West Coast Arborists, Inc.
2200 E. Via Burton · Anaheim, California 92806 · 714.991.1900 · 800.521.3714 · Fax 714.956.3745

1 Street Tree Prune
Each
$59.95
2 Palm Tree Prune
Each
$59.95
3 Svc Rqst Prune 0-6 DBH
Each
$59.95
4 Svc Rqst Prune 7-18 DBH
Each
$113.75
5 Svc Rqst Prune 19-24 DBH
Each
$227.50
6 Svc Rqst Prune 25+ DBH
Each
$305.05
7 Ficus/Pine/Elm Crown Restoration
Each
$387.75
8 Palm Tree Skin/Clean
Linear Foot
$15.50
9 Tree & Stump Removal
Inch
$40.35
10 Tree Only Removal
Inch
$31.00
11 Stump Only Removal
Inch
$14.50
12 Plant 15 Gal w/o RB
Each
$124.00
13 Plant 15 Gal w/RB
Each
$144.75
14 Plant 24" Box w/o RB
Each
$258.50
15 Plant 24" Box w/RB
Each
$284.35
16 Plant & Water 15 Gal w/o RB
Each
$181.00
17 Plant & Water 15 Gal w/RB
Each
$201.65
18 Plant & Water 24" Box w/o RB
Each
$361.90
19 Plant & Water 24" Box w/RB
Each
$408.50
20 Watering
Day
$496.30
21 Specialty Equipment Rental
Hour
$108.50
22 Arborist Services
Man Hour
$129.25
23 Crew Rental - per man
Man Hour
$93.00
24 Emergency Call Out - per man
Man Hour
$109.00
The existing rates have held steady since July 1, 2021. The suggested rates mirror a 3.4% cost adjustment linked to the Consumer Price Index for the LA-Anaheim-Long Beach area. If approved, the revised rates will come into effect on July 1, 2024, and remain valid for a duration of 12 months.

CITY OF BALDWIN PARK
Item
Schedule of Compensation for Year 2024 - 2025
Tree Maintenance Services performed by WCA, Inc.

Description
Unit
Proposed Prices
Printed on: 4/1/2024 2:19:08 PM

Page 2 of 2 ends

STAFF REPORT
ITEM NO. _____8_____

Page 1 ends

TO: Honorable Mayor and Members of the City Council
FROM: Robert Lopez, Chief of Police
DATE: May 15, 2024
SUBJECT: Award of Contract to E.T.E. Fitness Equipment for the Officer Wellness and Mental Health Project to Upgrade the Police Gym Facility

SUMMARY
This item will approve a Consulting Services Agreement (CSA) with E.T.E. Fitness Equipment to provide and install new gym equipment for the Baldwin Park Police Department gym facility as part of the Officer Wellness and Mental Health project. The agreement includes the purchase and installation of various gym equipment and a one-year maintenance and warranty period. The gym upgrades are intended to promote the physical and mental well-being of police department staff.

RECOMMENDATION
It is recommended that the City Council

1. Approve the contract with E.T.E. Fitness Equipment in the amount of $34,977.53 for the purchase and installation of gym equipment; and

2. Authorize the Mayor and City Attorney to execute the agreement.

FISCAL IMPACT
There is no impact to the General Fund. The total contract amount is $34,977.53. Funds for this contract are available from the $40,720.79 awarded to the Police Department through the state's Officer Wellness and Mental Health Grant Program.

BACKGROUND
In 2022, the State of California established the Officer Wellness and Mental Health Grant Program to provide funding to law enforcement agencies to improve the physical, mental, and emotional health of their officers. The grant program, administered by the Board of State and Community Corrections (BSCC), awarded funding to agencies based on the number of full -time sworn personnel employed. According to the Officer Wellness and Mental Health Grant Program Funding Distribution Schedule, the Baldwin Park Police Department was awarded $40,720.79.

The grant funds are intended to establish or expand officer wellness programs, peer support, and mental health services. Funding may be used for a variety of purposes, including gym equipment and facility upgrades that are designed to improve officer wellness. The grant performance period runs from July 1, 2022, through December 1, 2025.

The Police Department has identified the need to update and expand the current gym facility and equipment in order to provide a better resource for officers to maintain their physical fitness, reduce stress, and promote overall well-being. Upgraded gym equipment and facilities have been shown to increase officer morale, camaraderie, and engagement in healthy activities both on and off duty. The proposed gym improvements funded by this grant aim to provide a long-term wellness resource for the department and a proactive approach to maintaining the mental and physical health of Baldwin Park police officer s. In addition, the Police Department administration met with

Page 2 ends

members of the Baldwin Park Police Association to discuss the most effective ways to promote officer wellness, and the overwhelming consensus among the members was a desire to upgrade and enhance the department's gym facility.

The City issued a Request for Proposals (RFP) for qualified fitness equipment vendors on April 15, 2024, with proposals due by April 29, 2024. A total of three proposals were received by the deadline in response to the City's RFP process. The proposals were reviewed and evaluated based on 1) general responsiveness to the City's RFP, 2) firm experience with projects of similar size and scope, 3) equipment quality and suitability for police gym facility, 4) ability to meet the City's schedule and expectations, and 5) cost-effectiveness of proposed solutions.

An evaluation panel consisting of Police Department staff reviewed and scored the proposals based on the evaluation criteria outlined in the RFP.

DISCUSSION
Based on the evaluation panel's review, E.T.E. Fitness Equipment received the highest overall score. E.T.E.'s proposal demonstrated its extensive experience equipping gym facilities for law enforcement agencies, the high quality of its proposed equipment, and its ability to complete the project within the desired timeline. Additionally, E.T.E.'s pricing for the equipment and installation services was the most cost-effective of the proposals received.

Given the evaluation criteria and based on E.T.E. Fitness Equipment's qualifications, understanding of the scope of work, technical expertise, and relevant experience, staff have selected E.T.E. as the project vendor.

E.T.E's scope of work includes:
• Providing and installing strength training and cardio equipment • Flooring upgrades
• Delivery and set-up of all equipment
• One year of maintenance services and warranty

E.T.E. Fitness Equipment is a responsible vendor and is qualified to perform the services outlined in its proposal.

Upon approval of the contract, E.T.E. is prepared to begin work immediately with an anticipated Notice to Proceed date of May 27, 2024, contingent on the timely completion of all necessary paperwork and prerequisites.

The goal is to complete the gym upgrades by December 30, 2024.

Staff recommends that the City Council approve the contract with E.T.E. Fitness Equipment for the Police Department gym facility upgrades. The proposed upgrades will provide Police Department staff with access to high-quality exercise equipment to support their health and wellness. E.T.E.'s proposal offers a cost -effective, comprehensive solution that meets the project requirements and schedule.

ALTERNATIVES

1. The City Council may choose not to award the contract to E.T.E. Fitness Equipment and reject all proposals. This action will delay the upgrades to the Police Department gym facility, and it may potentially result in the loss of state grant funds awarded specifically for this purpose.

2. Provide staff with alternate direction.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Professional Services Agreement with E.T.E. Fitness Equipment.

2. Proposal for Officer Wellness and Mental Health Project to Upgrade Police Gym Facility

Consultant Services Agreement
Project to Upgrade Police Gym
Facility

Page 1 of 5 ends

CONSULTANT SERVICES AGREEMENT

THIS AGREEMENT is made and entered into this ___________ by and between the City of Baldwin Park, ("City"), and _______________ ("Consultant").

In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows:

1. SCOPE OF SERVICES . Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.” Duration of Scope of Services may be extended on a month-to-month basis but shall not exceed the total compensation.

2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “B.”

3. TIME FOR PERFORMANCE. Service Provider shall perform the services above described in a timely manner in accordance with the professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein:

A. Commencement Date: ____________
B. Expiration Date: _____________
C. Upon mutual agreement by the parties, this agreement may be extended for an additional two (2) one-year terms.

4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters.

5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for alt purposes, an independent contractor and shall have control of alt work and the manner in which it is performed. Consultant shah be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and alt payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder.

6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution.

7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein.

May 15, 2024
05-27-24
E.T.E. Fitness
12-31-24

Proposal for Officer Wellness and Mental Health Project to Upgrade Police Gym Facility Cover Letter
ETE Fitness Equipment FV
11065 Condor Ave
Fountain Valley, CA 92708
Ricardo Pichardo
PH: 562-755-3785
eteﬁ[email protected]

Dear Captain Joshua Hendricks,
ETE Fitness Equipment is pleased to submit this proposal in response to the Request for Proposal (RFP) for the Officer Wellness and Mental Health Project to Upgrade Police Gym Facility. We believe our expertise and experience make us an ideal partner for this project.

Equipment Plan
ETE Fitness Equipment has visited the existing Baldwin Park Police Gym Facility to evaluate what type of access to the facility there is and to take measurements to determine what gym equipment will best maximize the space and functionality of the facility. We recommend 2-in-1 machines with built-in storage options to eliminate the need for individual machines and individual storage stations that utilize more ﬂoor space. We have provided an estimate for the equipment we recommend to best suit the department’s ﬁtness needs, see attachment A. We have also provided the individual speciﬁcation sheets for each piece of equipment detailing warranty and dimensions, see attachment B. ETE Fitness Equipment will deliver and install all equipment to ensure it is properly set up and ﬁts our planned layout for the space. We will also provide documentation for the proper use and recommended maintenance for the equipment to ensure long term durability and safety.

Project Team
Ricardo Pichardo, Vice President
Jose G Ponce, Lead Installer
Phillip De La Cruz, Assistant Installer
Daniel De Santiago, Assistant Installer

Company Experience

1. Northview High School, 2022, Marcel Perez, PH: 626-422-404

2. John F Kennedy High School, 2023, Jacinto Garcia, PH: 559-967-4897

3. The Camp Transformation Center Inglewood, 2023, Gabriel, PH: 562-665-4042 Project Services
ETE Fitness Equipment is committed to providing a seamless and efficient process for upgrading the Baldwin Park Police Department's gym facility. Our approach includes:
1) Visiting the location to determine what type of access there is such as single door, double door, roll up door etc. to better be prepared for the offload and installation. 2) Taking measurements for the rolled ﬂooring and inspecting the ﬂoor for any additional preparation that may be required.
3) Taking measurements of the facility to help plan where each piece would ﬁt best and to maximize the space.

Equipment Selection: We have carefully curated a list of equipment that maximizes the available space and meets the diverse ﬁtness needs of the police department staff.

Delivery and Installation: Our experienced team will coordinate the delivery and installation of the new equipment, ensuring minimal disruption to the facility's operations. We anticipate the installation process to take 2-3 days.

Equipment Layout and Placement: We will work closely with the police department to optimize the layout and placement of the new equipment, focusing on creating a functional and intuitive workout environment.

Training and Orientation: Upon completion of the installation, our team will provide a comprehensive orientation session to familiarize the staff with the proper use, safety, and maintenance of the new equipment.

Warranty and Service: All equipment comes with a standard manufacturer's warranty, and we offer ongoing support and maintenance services to ensure the long-term performance of the equipment.

Project Management: Our dedicated project manager will serve as the primary point of contact throughout the project, providing regular updates and promptly addressing any concerns or questions that may arise.

We are conﬁdent in our ability to deliver a top-quality gym upgrade that will contribute to the health, wellness, and performance of the Baldwin Park Police Department staff.

Project Scheduling
ETE Fitness Equipment is committed to delivering the gym upgrade project for the Baldwin Park Police Department by December 30, 2024. We have outlined the following milestones to ensure a timely and efficient project completion:

Contract Signing and Project Kickoff: May 26, 2024
Review project scope and objectives. Conﬁrm equipment list and layout.

Equipment Ordering: May 27, 2024 - June 30, 2024
Place orders for all approved equipment Coordinate with manufacturers for production and shipping.

Site Preparation: July 1, 2024 - July 15, 2024
Coordinate with the police department for any necessary site preparations. Ensure the facility is ready for equipment installation.

Equipment Delivery: August 1, 2024 - August 15, 2024
Receive and inspect all equipment shipments. Coordinate with the police department for delivery schedule.

Equipment Installation: August 16, 2024 - August 31, 2024 Install all equipment according to the approved layout. Test and adjust equipment for optimal performance.

Staff Training and Orientation: September 1, 2024 - September 15, 2024 Conduct on-site training sessions for police department staff. Provide instructional materials and resources.

Project Closeout and Final Walkthrough: September 16, 2024 - September 30, 2024 Perform ﬁnal inspections and address any remaining issues. Conduct a ﬁnal walkthrough with police department stakeholders Obtain project acceptance and signoff. *Please note that this schedule is subject to change based on equipment availability and any unforeseen circumstances. We will work closely with the Baldwin Park Police Department to ensure open communication and prompt resolution of any issues that may impact the project timeline.

Resource Requirements
Based on the proposed scope of work, ETE Fitness Equipment estimates the total project cost to be $34,977.53. This fee estimate includes the following:

Equipment Costs: $32,163.25
This includes the cost of all equipment listed in the detailed quote provided in the "Cost Proposal" section.

Equipment prices are based on current manufacturer pricing and are subject to change based on market conditions at the time of order placement.

Sales Tax: $2,814.28
Calculated at a rate of 8.75% on the equipment subtotal of $32,163.25.

Shipping and Handling: Waived
ETE Fitness Equipment will waive all shipping and handling fees for this project.

Installation and Setup: Included
The cost of equipment installation and setup is included in the total project cost.

This includes delivery, assembly, and placement of all equipment according to the approved layout.

Staff Training and Orientation: Included
The cost of staff training and orientation sessions is included in the total project cost. This includes on-site training sessions and instructional materials for the police department staff.

Please note that this fee estimate is valid for 30 days from the date of proposal submission. Any changes to the project scope or equipment list may result in adjustments to the total project cost.

We will work closely with the Baldwin Park Police Department to ensure that the project remains within the allocated budget of $40,720.79.

Insurance
Certiﬁcate of Insurance is attached.

Agreement
N/A
Objections to the Consultant Services Agreement
N/A
Budget
Please see attachment A for the estimate that details the total of $34,977.53 for the project.

Cost Proposal
a) Gym Assessment and Plan: Included
b) Equipment List and Pricing: $34,977.53
c) Equipment Delivery, Installation, and Setup: Included d) Staff Training: N/A
Total Project Cost: $34,977.53

Sincerely,
Ricardo Pichardo
Vice President
ETE Fitness Equipment FV

ATTACHMENT B
Model #: PL7320E (Functional Trainer Squat Rack)
Manufacturer: Extreme Training Equipment
Extreme Training Equipment Functional Trainer Squat Rack comes standard with the following:
· Multi-position pull up bar
· Laser numbered uprights for quick squat/bench adjustment with the j-hooks · Pair j-hooks & pair spotter arms included to allow the use of a regular olympic bar · Lower band pegs included
· 2 X 200lbs weight stacks
· Dual adjustable pulley
· 1:1 ratio (you pull the true weight)
· 2 X nylon D handle attachments included
· 8 X 12" chrome weight holders pegs (spaced for bumper plates) · 2 X vertical bar holders
Specifications:
3" X 3" tubing, 11 gauge steel
Weight: 836lbs
Dimensions: 48" width, 69" length, 92" height
Lifetime warranty steel structure, 3 years cables + parts

Model #: PL7366A (Smith Functional Trainer)Manufacturer: Extreme Training EquipmentExtreme Training Equipment Smith Functional Trainer comes standard with the following:
· Multi-position pull up bar· Pair j-hooks & pair spotter arms included to allow the use of a regular olympic bar· Lower & upper band pegs included· Smith Machine bar 78" length· 2 X 135lbs weight stacks· Dual adjustable pulley· 1:1 ratio (you pull the true weight) Specifications:3" X 3" tubing, 11 gauge steelWeight: 365lbsDimensions: 60" width, 76" length, 90.5" heightLifetime warranty steel structure, 3 years cables + parts

Model #: PL7372 (Single Landmine Attachment)Manufacturer: Extreme Training EquipmentExtreme Training Equipment Single Landmine Attachment comes standard with the following:
· 12" Olympic Sleeve for the barbell· Fits all ETE 3" X 3" tubing racks· allows for north-south-east-west rotation for multiple full body workouts· lifetime warranty Model #:ETE-OMB - USA Men's Olympic Bar 20kgManufacturer: Extreme Training EquipmentSpecifications:1) High strength heat treated 190k psi steel2) Brass bushing Bolt-less on the ends (double ring snap)3) Thickness of bar is 28mm, Length 7', Weight 20kg (45 LB)4) Black oxide finish shaft, polished steel sleeve5) 5 year warranty6) Dual knurl markings for olympic & power lifting7) No center knurl8) Loadable sleeve length: 16"

Model #:ETE-OHB- Hex BarManufacturer: Extreme Training EquipmentSpecifications:1) 45lbs2) 4.25" high handles or use upside down for low handle grip + greater range of motion3) 1" diameter handles4) 800lbs capacity5) 5 year warranty6) 10" sleeve length

Model #:PL7371A- V Dip AttachmentManufacturer: Extreme Training EquipmentSpecifications:1) 26" X 23"2) V design to allow for a wide or narrow grip3) 1.5" diameter handles4) 12" Rubber sleeve for best grip and comfort5) Lifetime warranty

Model #:Monster 3 in 1 Bench PL7328G Manufacturer: Extreme Training EquipmentSpecifications:Full commercial flat incline bench with wheels. 3" X 3" tubing 11 gauge steel.Lifetime warranty frame, 2 years pads/parts1) 0 to 90 degrees2) long pad has 10 adjustments3) seat pad has 3 adjustments4) 18" from top of the pad to the floor5) long pad dimensions: 39" X 11.5", tapers to 8"6) seat pad dimensions: 13" X 11", tapers to 8"7) overall footprint: 54.5" (wheels to handle) X 26"8) NEW model has chrome plates with laser cut angles9) weight: 108lbs Model #: ETE-RESB - Resistance BandsManufacturer: Extreme Training EquipmentSpecifications:1) Heavy duty rubber2) 20 lb to 230 lb resistance3) Set included 1 each band: yellow, red, black, purple, green, blue, orange4) 5 year warranty5) Red Band 1/2" wide, Black Band 1" wide, Purple Band 1 1/4" wide, Green Band 1 3/4" wideBlue Band 2 1/2" wide, Orange Band 3 1/4" wide

Model #:5-100LB RUBBER HEX DUMBBELL SET Manufacturer: Extreme Training EquipmentSpecifications:Chrome, contoured handlesFull set comes in 5lb Increment, one pair of each starting from 5lb all the way to 100 Lb 5 year manufacturer defect warrantyRubber Hex Dumbbells have a weight tolerance of 3%

Model #:PL7337F - 4 Tier Dumbbell Rack 75" Rails
Manufacturer: Extreme Training Equipment
Specifications:
1) Commercial grade 2" X 3" tubing legs, 11 gauge steel 2) 75" Rails to store hex or round head dumbbells
3) Dimensions: 82" X 29" X 49"
4) Lifetime warranty

Model #:2 TRAY KETTLEBELL RACK PL7348Manufacturer: Extreme Training EquipmentSpecifications:1) Commercial grade 2" X 4" tubing legs, 11 gauge steel2) Trays lined with grip to prevent metal to metal contact3) Tray Depth: 8 3/4"4) Dimensions: 55" Lx 25"W x 31" H5) Lifetime warranty

ETE KettlebellsModel#: ETEKB - KettlebellsManufacturer: Extreme Training EquipmentSpecifications:full cast iron4kg, 6kg, 8kg, 12kg, 16kg, 20kg, 24kg, 28kg, 32kg, 36kg, 40kg, 44kg,(9lb, 13lb, 18lb, 26lb, 35lb, 44lb, 53lb, 62lb, 70lb, 80lb, 88lb, 97lb, )Wide flat bottomColor codingCommercial QualityNo rubber pieceWeight tolerance +/- 3%5 year warranty

Model #:ETE-AIRGOB (AirGo AirBike)
Manufacturer: Extreme Training Equipment
Extreme Training Equipment AirGo AirBike comes standard with the following:
1) Single stage drive belt system for a smoother and quieter workout. 2) Console function: RPM, Time, Distance, Calorie, Watts, Heart rate, Reset, Enter, Start/Stop, Intervals
3) Console comes with water bottle holder
4) Air resistance : Adjustable resistance
5) Oversized Quick Adjust Seat
6) Multi-Grip Handle Design
7) Heavy Commercial Construction
8) Specs: 48" x 22" x 47" - 141lb
9) 5 year warranty frame, 2 year warranty parts

Model #:ETE-AIRGOR (AirGo RowerManufacturer: Extreme Training EquipmentExtreme Training Equipment AirGo Rower comes standard with the following:1) Chain driven, smooth, minimal noise2)Console function: Strokes/min, Time, Distance, Calorie, Watts, Heart rate, Paddle with, Reset, Enter, Start/Stop with a long lasting back-light3) You can preset target values for Distance, Time, Calories, Game or Interval Training of 20/10, 10/20, or 10/104) Console comes with smartphone holder5) Air resistance :9 sections of adjustable resistance6) Adjustable foot pedals7) Weight: 87 LBS, Max user capacity: 500 LBS8) 94" Length, 25" Width, Seat Height 15"9) Warranty: Limited 5 year frame, 2 year non-wear parts.Warrantied against defects in material/ poor craftsmanship. Warranty is voided if the rower is improperly used or poorly maintained.

Model #: W8010 (Curve Treadmill)Manufacturer: Extreme Training EquipmentExtreme Training Equipment Curve Treadmill comes standard with the following:1) 6 levels of magnetic resistance 2) Ergonomic Curve Design3) Screen : Intervals, Distance, Target HR & Calories4) Self powered Specifications:1) Depth 35" X Length 66" X Height 63"2) LIFETIME WARRANTY FRAME, 2 Year non wear parts3) Powder Coat Finish

Model #: T635A (SportsArt Commercial Treadmill)Manufacturer: SportsArtSportsArt T635A Treadmill comes standard with the following:MyFlex Plus™ deck cushioning provides 30% more shock absorption and carries a lifetime warrantyWFI-Firefighter’s Wellness Fitness Initiative protocol programmingContact heart rate standard & wireless Polar® HR receiver built inLarge 22 x 61 inch (55 x 154cm) belt provides ample running space and is constructed from low friction material that is resistant to static build-up.CSAFE portHeadphone jack with built-in volume control (x2)USB port (x2) for device chargingOptional iPod & iPhone 30-pin connectorOptional SA Well+™ workout tracking functionOptional MYE 900MHZ semi-integrated receiver*Cardio Advisor™ displaysOptional 3-speed fanECO-Glide Auto Lubrication System Specifications:Unit Weight334.4 lbs / 152 kgDimensions (L x W x H)83 x 38.5 x 55.1 in / 211 x 98 x 140 cmRunning Area22 x 61 in / 55.9 x 155 cmSpeed Range0.3 – 12 mph / 0.5 – 20.0 kphIncline Range0 – 15%Max User Weight400 lbs / 181.8 kgDrive Motor4.0 HP ACRead OutsSpeed, Time, Incline, CAL/HR, Distance, Calories, Pace, Active Zone, METs, Heart RateWorkout ProgramsManual, Random, Interval (1-1, 1-2, 2-2), Glute (30, 45), Hill (x3), Track, Track 5k, Track 10k, Fat Burn, Fitness TestTech SpecsDedicated Circuit, Plug Requirements, Max, User Weight – 400 lbs / 181.8 kg, Power Requirements – 110-120v 60Hz-50Hz 200-240v 50Hz-60Hz, Step up Height – 7.3 in / 18.6 cmConsole OptionsTri-Color

Model #:ETE-AIRGSKI (Ski Trainer)
Manufacturer: Extreme Training Equipment
Extreme Training Equipment AirGo Ski Trainer comes standard with the following:
1) Fan System / Chain Driven
2) Thick Padded Seat w/ PU Foam
3) Console function: Strokes/min, Time,Distance, Calorie, Watts, Heart rate, Paddle with, Reset, Enter, Start/Stop, Longlasting backlight 4) Console comes with smartphone holder
5) 9 Levels Air Resistance
6) Heavy Commercial Construction
7) Assembled Specs: 50" x 30" x 85"
8) Total Product Weight: 110lb (Base: 33lb - Ski Trainer: 67lb) 9) Warranty: Limited 5 year frame, 2 year non wear parts.

Warranty is voided if the machine is not used properly.

Model #:245 Lb Rubber Grip PlatesManufacturer: Extreme Training EquipmentSpecifications:Full Set Olympic Rubber Grip Plates 245lbsPairs 45 lb 35 lb 25 lb 10 lb 5 lb 2.5 lb2" Center - Stainless Steel InsertsVirgin Rubberplate diameters:45lbs - 15 1/2"35lbs - 14 1/2"25lbs - 12 3/4"10lbs - 11"5lbs - 7 1/4"2.5lbs - 6 1/4"The rubber grip plates have a +/- 1% tolerance 25lbs and up. Smaller rubber grip plates have a tolerance of +/- 3%5 year warranty

Model #:Colored Bumper Plates
Manufacturer: Extreme Training Equipment
Specifications:

Plate diameter: 450mm
Insert type: Stainless Plate
Width: 10 lb - 7/8"
25 lb - 1 7/8"
35 lb - 2 5/8"
45 lb - 3 1/4"
5 year warranty

Model #:PL7350 Tall Bumper Plate Tree w/ 2 Bar Holders
Manufacturer: Extreme Training Equipment
Specifications:

Bumper Plate Tree with Bar Storage
12" Chrome Pegs
2 Olympic Bar Holders
Dimensions: 31" X 23.5", 51" Height
Lifetime warranty

Model #:Power Bag Rack ETEPBRACK-2Manufacturer: Extreme Training EquipmentSpecifications:Dimensions: 18 1/4" L X 18 1/4" W X 66 1/4" HStores 5 bagsLifetime warranty

Model #:Power Bags
Manufacturer: Extreme Training Equipment
Specifications:
heavy duty vinly
6 handles (2 on ends, 4 on the middle of bag)
prefilled
2 year warranty

Model #:PL7387 - Slam Ball Rack
Manufacturer: Extreme Training Equipment
Specifications:

Dimensions: 18 1/4" L X 18 1/4" W X 66 1/4" H
Stores 5 slam balls
Lifetime warranty

Model #:Slam Ball Manufacturer: Extreme Training EquipmentSpecifications:Extreme Training Equipment slam balls are now available in BLACK. Commonly known as "D-Ball" these slam balls are extremely durable and perfect for repeated, heavy use.They provide no bounce.Available in 4lbs up to 150lbs2 year warranty

Model #:Medicine Ball Rack
Manufacturer: Extreme Training Equipment
Specifications:
18 1/4 L X 18 1/4 W X 66 1/4 H
Lifetime warranty

Model #:Rubber Medicine BallsManufacturer: Extreme Training EquipmentSpecifications:Regular rubber medicine ball with texture surface for best grip during exercises.Available in 4lbs to 20lbs2 year warranty

Model#: Rolled Flooring 3/8" Gray SpeckManufacturer: Extreme Training EquipmentSpecifications:3/8" thickness, rolls avaialble in 4' X 25' and 4' X 50'Color Spec hides dust and debris

Model #:PL7382 - Extreme Cambered BarManufacturer: Extreme Training EquipmentSpecifications:

Cambered design to increase your range of motion and reduce stress on your shoulders with multiple neutral grip options.Variety of grip option for bench press, overhead, raises, triceps, incline, military and curls. Neutral grip options to help reduce stress on your shoulders.1.25" grip diameter86" length46 LBS16" loadable Olympic sleeveBlack powder coat main, chrome sleeve1000lbs weight capacity2 year warranty

Model #:20-110 Curl Bar Set + Rack
Manufacturer: Extreme Training Equipment
Specifications:
20-110 Curl Bar Set
-Chrome steel handle
-Urethane coated ends with marked weight
5 year warranty
10 Barbell Rack
Commercial Grade Curl Bar Rack (10 Bar) PL7336
36" L X 28" X 56" H
Lifetime warranty
Weight: 137 lbs
Color: BLACK

Model #:Battle Ropes Manufacturer: Extreme Training EquipmentSpecifications:

Heavy duty poly-cotton blend, non-fray battle rope with poly boot ends and protective nylon cover.Perfect strength, warm up, and conditioning tool.30' X 1.5", 18 LBS40' X 1.5", 25 LBS50' X 1.5", 30 LBS1 year warranty

Model #:Speed RopeManufacturer: Extreme Training EquipmentSpecifications:
-Speed Rope 4.0 is our fastest jump rope yet-Perform double-unders or even triple-unders with ease!-precision machined 100% Aluminum Handles for maximum durability and reliable grip. Handle length: 6 3/4"-standard clear adjustable length coated cable 12'-dual axis rotation, keeping handles on the end of the rope-dual bearing system creates smoother, freer spin-reinforced stem improves overall strength-overall lightweight handle for effortless grip-spare cable + parts and allen wrench included to adjust cable length-carrying bag included1 year warranty

Model #:ETESBT - Stability Balance TrainerManufacturer: Extreme Training EquipmentSpecifications:
-24.25" Diameter-2 X Resistance bands included-Pump included-can be used on both sides1 year warranty Model #:ETEWV20 - Weight Vest 20kgManufacturer: Extreme Training EquipmentSpecifications:
-20kg (44lbs)-Fit high and tight, optimal for all workouts-1kg metal inserts removable to adjust weight as needed

Model #:ETESLEDB - Bulldog SledManufacturer: Extreme Training EquipmentSpecifications:

Competition style3" X 3" tubing 11 gauge steel3 connection points for a sled harness/rope to row the sledWeight: 90lbsLifetime warranty Model #:ETESKIPLASTIC - Pair plastic for sled skiManufacturer: Extreme Training EquipmentHelps reduce noise when using on concrete/asphalt and works well on turfCountersink bolts Model #:ETESHARNESS - Sled HarnessManufacturer: Extreme Training EquipmentDurable sled harness, straps & carabiners included to attach to any speed sled or weight sled.117" Straps1 year warranty

Model #:ETECRASHPADS - Pair Crash PadsManufacturer: Extreme Training EquipmentHelps reduce noise and limits vibration when dropping heavy barbell loads.

Specifications:high-density foam30" X 24", 6" heightcarry handle on each padheavy duty vinyl upholstery20lbs each pad1 year warranty Model #:ETEARMBLASTER - Arm BlasterManufacturer: Extreme Training Equipmentarm blaster to promote good form when doing barbell curls or dumbbell curls Specifications:22" X 3 3/8"padded for comfort1 year warranty

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8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws.

The terms of this Agreement shall be interpreted according to the laws of the State of California.

9. LIABILITY. Consultant shall indemnify and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys’ fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it’s agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the pa rt of City, or its officials, officers, agents or employees.

10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder:

(A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants’ liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000.

(B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non-owned automobiles with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000.

(C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City.

(D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California.

(E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide:
(1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker’s Compensation);
(2) The coverage provided shall be primary (with the exception of Professional Liability and Worker’s Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement
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agents or employees shall be in excess of Consultants’ insurance and not contributed with it.
(3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective.

(F) With respect to Workers’ Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer’s agreement in this regard shall be r eflected in the Workers’ Compensation Insurance endorsement.

11. OWNERSHIP OF DOCUMENTS . All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City’s ownership of documents includes any and all analysis, computations, plans, correspondence and/o r other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10 ) days after a written request, therefore. Consultant may retain copies of such products. Any re-use by City shall be at the sole risk of City and without liability to Consultant.

12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up -to-date list of key personnel and telephone numbers for emergency contact after normal business hours.

13. TAXPAYER IDENTIFICATION NUMBER . Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service.

14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest.

15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legisl ation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement.

16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice.

17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “16” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to Consultant Services Agreement
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and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to dat e, based on proration of the compensation set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing.

18. LITIGATION FEES . Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County.

This paragraph shall not apply, and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute.

19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition.

20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns.

21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties.

22. DESIGNATED REPRESENTATIVES . The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City’s behalf as Project Manager.
(A) E.T. E Fitness
Ricardo Pichardo
11065 Condor Ave
Fountain Valley, CA 92709
(B) City of Baldwin Park
Att.: Cpt. Josh Hendricks
14403 East Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011 ex. 460
23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to the City’s Designated Representative identified in Paragraph “22” of this Agreement.

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IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written.

CITY OF BALDWIN PARK
By:

Emmanuel J. Estrada
Mayor
Dated:

Approved by
By:

City Attorney
Dated:

CONSULTANT: _____________________________
By:

Name/Title
Dated:

STAFF REPORT
ITEM NO. _____9_____

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TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Director of Public Works
PREPARED BY: Romany Basilyous, Engineering Manager
DATE: May 15, 2024
SUBJECT: Approve a Professional Services Agreement (PSA) with CWE for Construction Management and Inspection Services for City Project No. CIP 21 -198 Barnes Park Multi -Benefit Stormwater Capture Project

SUMMARY
This report seeks City Council approval for a Professional Services Agreement (PSA) with CWE for Construction Management and Inspection Services in the amount of $964,697.00 for Barnes Park Multi -Benefit Stormwater Capture Project. The Project includes an underground stormwater infiltration system that will capture runoff from the residential area northeast of the park. The Project also includes park enhancements, such as a new dog park, basketball court, soccer playfields, green space, picnic areas, and ADA compliant running and walking paths.

RECOMMENDATION
It is Staff’s recommendation that the City Council:

1. Approve the Professional Services Agreement with CWE in the amount of $964,697.00; and

2. Authorize the Mayor and City Clerk to execute the contract with CWE for construction management and inspection services of the City of Baldwin Park’s Barnes Park Project.

FISCAL IMPACT
There is no impact to the General Fund. The funds for construction management and inspection services will come from the approved budget for the project which were appropriated as part of the construction award. No new appropriation is required.

Project Description Account Numbers Amount
CIP 21-198 Barnes Park Multi-Benefit Infiltration Project 258-50-520-58100-55001 $2,111,519.00 Total $2,111,519.00

BACKGROUND
On November 6, 2018, Measure W, also known as the Safe Clean Water Program (Program) was approved by Los Angeles County voters. Funding through Measure W is provided through a parcel tax of 2.5 cents per square foot of impermeable land area (buildings, con crete, etc.). Measure W Special Parcel Tax revenues collected by LACFCD will allocate ten percent (10%) to the district for implementation and administration of projects, forty percent (40%) to cities within the County, in the same proportion as the amount of revenues collected within each city, and fifty percent (50%) to regional programs and projects within various watershed groups.

In 2019, the City of Baldwin Park applied for a regional grant during the first round of the Call for Projects to fund a stormwater infrastructure project at Barnes Park. The Project was selected and was approved to receive funding in the amount of $14,735,690 programmed over four years through FY2023 -2024. Subsequently, On February 17, 2021, City Council approved the Transfer Agreement with Los Angeles County Flood Control District, essentially locking-in the programmed funds to be disbursed in advance over the 4 years.

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In August 2019, the City applied for supplemental funds for park improvements via the State’s Prop 68 call forprojects for a Statewide Park and Community Revitalization Grant. As part of that program the City was awarded $3,090,000. Combined with the Safe Clean Water grant, the City was able to secure over $17.5 million making the project financially viable.

On September 28, 2023, a notice inviting bids was published for CIP 21 -198 on the San Gabriel Valley Tribune and uploaded to Planet Bids. On November 14, 2023, a total of six bids were received, opened, and publicly read.

The bids were checked for errors and were all determined to be valid.

On March 6, 2024, the City Council awarded the construction contract to Zusser Company, Inc. The award included funding appropriations for construction management and inspections services.

DISCUSSION
In anticipation of the commencement of construction activity, it is imperative that Staff bring on -board a knowledgeable and specialized firm to handle various aspects of the construction phase that are central to the success of the project. Staff solicited a request for proposals (RFP) for Construction Management and Inspection given the project’s complexity and specialized nature. The RFP was advertised through the City’s PlanetBids portal and on March 5, 2024, four (4) proposals were received for City of Baldwin Park’s Barnes Park Infiltration Regional Project. The table below lists the proposed fees from these professional engineering consultants:

No. Consultant Firm Location Proposal Amount
1 CWE Fullerton $964,697.00
2 G & K Diamond Bar $1,003,458.00
3 Infrastructure Engineers Brea No Fee was included
4 Z & K Riverside $1,042,616.00

A panel comprised of Five (5) staff members independently reviewed each proposal and then collaborated to determine the most qualified consultants using specific evaluation criteria, including:

1. general responsiveness to the City’s RFP,

2. staff and firm experience with projects in similar size and scope,

3. approach/methodology,

4. hours and level of effort,

5. ability to meet the City’s schedule and expectations, and

6. references.

Given the evaluation criteria and based on CWE’s qualifications and understanding of the scope of work, technical expertise, and relevant experience, staff has selected CWE as the consultant for the project.

ALTERNATIVES

1. The City Council may choose not to award the contract to CWE and reject all proposals. This action is not recommended as it may delay the work and increase costs.

2. Provide Staff with alternate direction.

CEQA REVIEW
A Mitigated Negative Declaration of Environmental Impact (MND) has been prepared pursuant to the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code §21000 et seq.), and the State CEQA Guidelines (Title 14, California Code of Regulations (CCR) §15000 et seq). The approved and adopted (MND) was recorded with the County Clerk, Los Angeles County Recorder's Office thru a Notice of Determination in accordance with the CEQA process.

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LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS

1. Professional Services Agreement with CWE

2. Construction Award Staff Report

Consultant Services Agreement Page 1 of 6 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 15th day of May, 2024 by and between the City of Baldwin Park, ("City"), and CWE Corporation (“Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit “A.” Duration of Scope of Services may be extended on a month-to-month basis, but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth at a not-to-exceed compensation amount of $964,697.00 set forth per the proposal attached to and incorporated into this Agreement as Exhibit “B”. 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to Consultant Services Agreement Page 2 of 6 such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it’s agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non-owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker’s Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker’s Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Consultant Services Agreement Page 3 of 6 agents or employees shall be in excess of Consultants’ insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers’ Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers’ Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City’s ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re-use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “16” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to Consultant Services Agreement Page 4 of 6 and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City’s behalf as Project Manager. (A) CONSULTANT Vik Bapna, P.E. 1561 E. Orangethorpe Ave, Suite 240 Fullerton, CA, 92831 Office (714) 526-7500 x212 | Mobile (714) 262-0180 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City’s Designated Representative identified in Paragraph “21” of this Agreement.

Consultant Services Agreement Page 5 of 6 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CWE Corporation. By: ________________________________ Vik Bapna, P.E. Principal Date: ________________________________ CITY OF BALDWIN PARK APPROVED AS TO FORM: APPROVED AS TO FORM: By: ______________________________ By: _____________________________ Emmanuel J. Estrada City Attorney Mayor Date: __________________________ Date: __________________________

EXHIBIT A SCOPE OF SERVICES
Creating a Better Tomorrow,
Today
.™
Proposal to Provide Construction Management and
Inspection Services for CIP 21-198 Barnes Park Multi-Benefit Stormwater Capture Project
City of Baldwin Park
Department of Public Works
Engineering Division
March 5, 2024

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Creating a Better Tomorrow, Today.™
Full text box

TABLE OF CONTENTS
Table of Contents i
Cover Letter ii
Firm Profile 1
Why CWE? 2
Organizational Chart 3
Key Personnel Biographies 4
Relevant Experience and References 6
Project Management Plan 12
Required Forms 20
Fee Schedule 24
Section Page

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March 5, 2024
Romany Basilyous, Engineering Manager
City of Baldwin Park
Department of Public Works, Engineering Division
14403 East Pacific Avenue
Baldwin Park, California 91706
Proposal for Construction Management and Inspection Services for CIP 21-198 Barnes Park Multi-Benefit Stormwater Capture Project
Dear Romany Basilyous,
A healthy construction phase is vital to the success of a project. Who better to lead the construction management and inspection services for your project than the firm that developed its design. CWE and our proposed team have a deeply intimate understanding of the City of Baldwin Park’s (City) Barnes Park Multi-Benefit Stormwater Capture Project (Project).

Our grasp of your Project and its needs means we are firmly positioned to conduct thorough construction management services. We not only understand your project, we understand you. Our work during Barnes Park’s design phase gave our firm in-depth knowledge of how your City functions and your expectations. We know your standards and how to exceed them. CWE is well equipped to successfully lead this Project through its construction phase. For CWE, there will be no learning curve.

Our firm has first-hand experience providing construction management on projects for which we lead the design. Our San Fernando Regional Park Stormwater Infiltration and Construction Management project highlights our experience and ability to both design and manage the construction of a complex multi-benefit stormwater project. Our construction management services included, but were not limited to, daily inspections, change order administration, cost estimates, scheduling, document control, and as-built development. CWE’s proposed staff have the know-how and experience required to successfully guide your Project. Our proposed Project/Construction Manager, Katie Harrel, PE, ENV SP, QSD, was the project manager for the design of your Barnes Park Project and recently finished delivering as Construction Manager on a similar municipal muilti-benefit project. Katie will serve as our day-to-day contact with the City on this Project. Her familiarity with you and your Project will contribute considerably to the seamless transition from design to construction. Katie can be reached at [email protected], or (714) 732-8180. Our trusted subconsultant, Terracon, will provide materials testing services on this Project.

Our proposed team understands your Project’s scope and how to focus our approach. In performing the construction management and inspection services, CWE will be an integral part of the City’s project team. We share your mission, goals, and commitment to a successful project completion. We are well versed in the challenges of constructing multi- benefit stormwater projects, such as safety, outreach, utilities, site constraints, and materials testing.

We look forward to the opportunity to build on our relationship with you and welcome the chance to discuss our qualifications further. CWE acknowledges the receipt of all addendum issued by the City for this Request for Proposals.

This proposal will be valid for a period of 90 days from the due date. As Principal of this firm, I, Vik Bapna, am authorized to contractually bind the firm. If you have questions or require additional information, please contact me at our office located at the address on this letterhead, (714) 526-7500 Ext. 212, or [email protected].

Respectfully submitted,
CWE
Vik Bapna, PE, ENV SP, CPSWQ, QSD/P
Principal
1561 E. Orangethorpe Avenue
Suite 240
Fullerton, California 92831
cwecorp.com
T. (714) 526-7500 │ F. (714) 526-7004

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Creating a Better Tomorrow, Today.™
1 FIRM PROFILE
Since 2006, CWE’s trusted and distinguished full-service civil engineering, water resources, and environmental engineering services have enhanced the quality of life of our esteemed communities. CWE has a successful and award-winning track record of providing both design and construction management services on the same Capital Improvement Plan (CIP) project.

Our award-winning industry leaders actively work to cultivate the engineering protégés and environmental stewards of tomorrow. We work tirelessly to bring the mastery, creativity, and commitment necessary to deliver forward-thinking results. We enhance the communities where we live, work, and play to make them better for the next generation. This is the CWE standard.

The CWE team has managed the construction of several major multi-beneft stormwater projects.

Some of these projects include:
• Seven-time award-winning City of Torrance Stormwater Basin and Treatment Wetlands Enhancement Construction Management
• San Fernando Regional Park Infiltration Design/Construction Management • Award-winning City of Los Angeles Garvanza Park Rainwater Capture and Use • City of Los Angeles Laurel Canyon Boulevard Green Street Design-Build • City of Los Angeles Rainwater Harvesting Pilot Program and Downspout Disconnection Design-Build
Many of our past clients seek us out for future work, because they are confident that we can complete tasks on schedule and within budget while ensuring field staff safety. We have a solid reputation of communicating clearly between city staff, contractors, and the local community.

Our proposed leads for construction management and inspection services have the experience required to meet the high-quality standards of the City of Baldwin Park’s (City) Barnes Park Project (Project). They have worked on a wide range of projects including, but not limited to, street improvements, grading, utilities, paving, street and highway design, pavement rehabilitation, sewer and water design, pump station design channel and storm drain facilities design, and stormwater detention facilities.

We also performed design and construction management for the City of Los Angeles’ Garvanza Park Rainwater Capture and Use project, which received California Stormwater Association’s (CASQA’s) Outstanding Best Management Practice (BMP) Implementation Project Award. Construction management for this project involved a regimented monitoring procedure that involved bid support and public outreach to keep the general public informed, safe, and minimally affected during the construction process. CWE continues to bolster our resume when it comes to providing both design and construction management on the same project. Our understanding of your Project positions us to provide knowledgeable, cohesive, and streamlined construction management services to you.

Our expansive range of experience means our staff are prepared to successfully hurdle any challenges that arise during the construction phase of your Project.

Creating a Better
Tomorrow,
Today™
250+
Public, municipal, utility
company, and federal agency
clients.
71 Project Awards
18 Years in business
3 Offices

MBE, SBE
Creating a Better Tomorrow, Today.™
2 Why CWE?
CWE Firm Information
Primary Contact
Katie Harrel: 1561 E. Orangethorpe Avenue, Suite 240,
Fullerton, California 92831; [email protected];
(714) 732-8180
Type of Business Entity Corporation
Federal ID Number 20-4089568
CWE Ownership Status Individuals; S-Corp
Years in Business 18
Years of Construction Management and
Inspection Services Experience 15
CWE has no history of failures, or refusals, to complete a contract.

Project History and Knowledge: CWE led the design of your Barnes Park Multi-Benefit Stormwater Capture Project.

Through working with you on the design phase, we have a profound understanding of your unique needs and operations. This enables us to think from that perspective prior to initiating our work and results in increased efficiency, reduced project timelines, and ultimately, cost savings.

Cost Savings: When you choose CWE to provide construction management and inspection services for this project, the City will realize cost savings. Our in-depth knowledge of your project will reduce City coordination time, as we have an inventory of information the Contractor may need (as-builts, utility contacts, etc.). This will reduce the time the City will need to spend compiling information. We will be able to thoroughly answer more questions the Contractor may have (relative to other firms) based on our history with the City and Project. CWE also has construction engineering services budgeted into our ongoing design contract. If we are the construction management firm, we can utilize the budget allocated under that contract to reduce costs under this contract. If another firm is selected, we will need to maintain the construction engineering services costs under our design contract in addition to the other firm’s costs.

Multi-benefit Experience: In the realm of multi-benefit projects, CWE stands out as the industry leader. We have a vast portfolio of design projects, surpassing all other firms in Southern California. We have a track record of successfully designing over 200 structural and non-structural BMP projects across Los Angeles County and Southern California. By choosing our firm, you gain access to a seasoned team that comprehensively understands how to approach and overcome the unique challenges associated with multi-benefit projects during their construction.

Construction Management Experts: Our clients, and the communities that they serve, demand that their projects are delivered on-time and within budget. CWE’s proven construction managers are well-suited to meet the demands of our clients and facilitate their projects to successful completion. We have substantial expertise in successfully executing construction management for many multi-benefit stormwater projects in Los Angeles County. We will utilize our expertise, knowledge, and insight to effectively exceed your construction management and inspection needs.

FIRM PROFILE
Creating a Better Tomorrow, Today.™
3 Subconsultant Information:

Terracon will provide testing services on this
project. Our trusted teaming partner Terracon specializes in comprehensive materials inspection services, including but not limited to special inspections, materials testing, and construction quality assurance. Terracon is equipped to handle a diverse range of construction projects, ensuring compliance with regulatory requirements and industry best practices. If a failure occurs, they investigate and evaluate to provide client with practical and cost-effective solutions.

Their Project Approach to providing Special Inspection and Testing Services for CWE projects is founded on decades of Special Inspections and Materials Testing experience with large and complex projects. Experience on these projects has led Terracon to develop programs and processes to facilitate continuous improvement and innovative solutions.

We have teamed with Terracon on several of our successful projects, including our award-winning San Fernando Regional Park Infiltration Design and Construction Management Services project.

The City of Baldwin Park
Katie Harrel, PE, ENV SP, QSP
Project/Construction Manager
Vik Bapna, PE, ENV SP, CPSWQ, QSD/P
QA/QC Manager
CWE Technical Resources
CM/Engineering Support Inspections Testing Services
Tim Slegers, PE (Terracon)
Mohammed Mirza (Terracon)
Tom Remmel (Terracon)
William “Bill” Young, PE
Chris Pendroy, CPSWQ, QSD/P
Cesar Ramirez, EIT
Lidia Serrano
Joseph Axtell III
Chris Pendroy, CPSWQ, QSD/P
Indicates Key Personnel

ORGANIZATIONAL CHART
Organizational Chart
This organization chart illustrates
the chain of command between the
City, CWE’s Project Manager, our
staff, and subconsultants responsible
for providing technical services.

Terracon Firm Information
Primary Contact
Maryam Alhaideri: 145 W
Walnut Street, Carson, California
90248;
(714) 640-1098;
[email protected]
Type of Business C-Corp; Large Corporation
Federal ID
Number 42-1249917
Terracon
Ownership Status Subsidiary
Years in Business 58
Years of Materials
Testing Experience 58
Terracon has no history of failures, or refusals, to
complete a contract.

FIRM PROFILE
Katie Harrel, PE, ENV SP, QSD
QA/QC Manager Vik Bapna, PE, ENV SP, CPSWQ, QSD/P
Education
Relevant Experience
Relevant Experience
Creating a Better Tomorrow, Today.™
4 Project/Construction Manager
Education

KEY PERSONNEL BIOGRAPHIES
MS, Civil Engineering, California
State University, Long Beach
BS, Civil Engineering, California
State University, Long Beach
Vik Bapna is an award-winning civil engineer with 33 years of experience in the planning, design, and construction of more than $1 billion worth of civil engineering projects, ranging from single-lot developments to regional stormwater BMP projects with multiple stakeholders. His experience includes providing construction management and oversight on some our award-winning multi-benefit stormwater projects. Vik has also served as our QA/QC manager utilizing his decades of experience to ensure our deliverables our to the highest industry standards. His career experience also includes developing multi-benefit water quality enhancement projects, developing multiuse projects to infiltrate urban and stormwater runoff, and designing structural treatment control BMPs.

BS, Civil Engineering,
New Jersey Institute of
Technology
City of San Fernando Regional Park Infiltration Project Project Manager during design and Principal-in-Charge during construction phases of this project. The project consisted of installing an underground manufactured infiltration system, and removing/replacing the existing baseball field and irrigation system. The infiltration system serves a drainage area greater than 400-acres and recharge groundwater sources with approximately 200 acre-feet of stormwater annually.

City of Bell Gardens John Anson Ford Park Infiltration Cistern Principal-in-Charge and Permitting Lead for developing design Plans, Specifications, and Estimates (PS&Es) for this urban runoff capture project. The project captures dry weather and storm runoff from a highly industrialized urban catchment area of 2,295 acres.

City of Torrance Stormwater Capture and Groundwater Replenishment Basin Project Manager for providing drainage reviews for a stormwater capture project that will divert water from a Los Angeles County Flood Control District (LACFCD) storm drain back into the existing Walnut Basin in the City of Torrance.

City of Baldwin Park Barnes Park Multi-Benefit Stormwater Capture Design Project Manager for a project that will capture, treat and infiltrate approximately 440 acres of stormwater from various land uses within the City (mainly single-family residential, multi- family residential, and commercial).

City of Los Angeles Laurel Canyon Boulevard Green Street Design-Build Staff Engineer for the design of bioswales along 1,000 linear feet of Laurel Canyon Boulevard for LA Sanitation – City of Los Angeles and the Los Angeles Conservation Corps. Duties included developing design and traffic control plans for the project and performing construction management.

City of San Fernando Regional Park Infiltration Construction Manager and Assistant Project Manager for design services for the San Fernando Regional Park, which consisted of installing an underground manufactured infiltration system, and removing/replacing the existing baseball field and irrigation system.

Katie Harrel is a talented engineer with 11 years of experience in the management, feasibility assessment, and design of award-winning BMP projects. She effectively coordinates with clients, permittees, subconsultants, and project staff to ensure project completion on strict budgets and deadlines. As construction manager on major multi-benefit stormwater projects, Katie has an extensive background in conducting and overseeing resident engineering, scheduling, estimating, responding to Requests for Information (RFIs), change orders, and negotiations, amongst other tasks required of the role. Whether it is construction management or design, she has extensive experience coordinating with project staff to ensure projects are completed on time and within budget.

Licenses
Civil Engineer, CA, 85752
Envision™ Sustainability
Professional Credential, 23336
Qualified SWPPP Developer,
C85752
Licenses
Civil Engineer, CA, 52060
Envision™ Sustainability
Professional, 18196
Certified Professional in Storm
Water Quality, 543
Qualified SWPPP Developer/
Practitioner, 368
Education
Creating a Better Tomorrow, Today.™
5 Relevant Experience
Relevant Experience
Education
BS, Civil Engineering, California
State University, Long Beach
City of Corona Prado Dam Approach Channel and Stilling Basin Wing wall Corrosion Investigation Developed method and equipment to extract sacrificial corrosion test elements from the Mechanically Stabilized Earth (MSE) wing walls of the Prado Dam Approach Channel and Stilling Basin. Work required a complex safety plan for critical crane lifts over water. Elements were extracted safely and ahead of schedule.

City of Monterey Park – Monterey Pass Road Water Main Replacement Project manager for the requested field density testing and fill placement observation for the two- mile-long water main replacement project along Monterey Pass Road north of Floral Drive.

San Fernando Regional Park infiltration and Pipeline Project Oversaw earthwork observation and testing, concrete observation and compressive strength testing, Asphalt Density testing, and project management.

Tim has nearly 30 years of experience in construction materials testing and geotechnical engineering. As a registered engineer and certified inspector, he possesses a rare combination of technical skills and field knowledge. With over 20 years of experience as a project manager of projects of all sizes and a variety of services, he brings a wealth of knowledge and expertise in construction quality assurance to deliver practical solutions. He is experienced in geotechnical field testing, including compaction testing, observation of engineered fill, trench and wall backfill, slope stability mitigation, pavement, and foundation excavations. Tim has observed ground improvement methods such as stone columns, geopiers, and mechanical stabilization using geogrid and/or aggregate.

Tim Slegers, PETesting Services Lead

KEY PERSONNEL BIOGRAPHIES
High School Diploma,
Alessandro High School,
Hemet, California
Joseph Axtell III Lead Inspector
County of Riverside Residential Parks and Playgrounds Senior Engineering Inspector Responsible for 200+ open space locations, coordinating with city staff for review of the project submittals and chairing the construction meetings, monitoring traffic control, daily written reports providing field measurements, and maintaining project files.

Responsible for quality control and materials field testing. Daily safety tailgate meetings.

Maintained project records, daily diaries, material notebooks, as-built plans, and pay quantities. Prepared detailed inspection reports.

Additional Experience Includes:
¾ Award Winning City of Carlsbad Northwest Quadrant Storm Drain Improvement Program ¾ Sundance Cotebella Communities Multi-Modal upgrade project ¾ Riverside County Transit Commission Downtown Riverside Metrolink Transportation Center and Amenities
¾ Zalay Ranch and Park Paseo rehabilitation project
Joseph has over 30 years of experience conducting construction inspection for Capital Improvement Projects in Souther California, including roadway projects, open space projects, and water/utility projects for municipalities. In his career, Joseph has served as the senior/ lead inspector for municipal projects dealing with all on-site and off-site stakeholders, including contractors, subconsultants, vendors, City personnel, and local residents. His tasks on past projects have involved monitoring contractors to ensure their work meets construction and safety standards; management of material quantities, personnel, and equipment on-site; communicating day to day concerns to PM/CM stakeholders; Specification and RFC plan set review and conformance; as-built changes; and conducting soils analysis and specialty testing coordination. Joseph provides full service on-site inspection, testing and construction management support services to ensure compliance at the job site and information/communication with project leadership and stakeholders.

Licenses
Civil Engineer, CA, C58653
American Concrete Institute –
Field testing technician, Grade I
International Code Council,
Reinforced Concrete Special
Inspector
Certifications
Hazardous Materials Training
and Testing (HMR; Title 49 CFR
Parts 171-180)
Nuclear Gauge Training /
Radiation Safety
Cathodic Protection Tester
Riverside County Transportation
Forklift Operator
Creating a Better Tomorrow, Today.™
AWARDS
FROM
6 City of San Fernando Regional Park Infiltration Design/Construction Management • Vik Bapna, Project/Construction
Manager
• Katie Harrel, Assistant Project/
Construction Manager
• William “Bill” Young, Design Lead
• Larry Tortuya, QA/QC Support
• Chris Pendroy, SWPPP Support
Key Personnel
• Design Services
• Construction Management
• Utility Coordination
• Community Coordination
• Permitting Assistance
Stormwater Solutions’ 2023 “Top Stormwater and Erosion Control Project”
Civil + Structural’s 2023 “Yearbook of Engineering Achievement” CWE provided full service construction management for the installation of an underground manufactured infiltration system underneath the existing park and replaced the baseball field and irrigation system. Construction management services included daily inspections, change order administration, cost estimates, scheduling, document control, and as-built development.

In addition, CWE provided design services for this project. Six different alternatives were developed and evaluated to maximize benefits while reducing capital cost and ongoing life cycle cost. The infiltration system serves a drainage area greater than 950 acres and recharge groundwater sources with 446 acre-feet of runoff annually. CWE recommended upsizing the system and doubling the capture area (originally 400 acres) to maximize water quality benefits while remaining compliant with grant terms. The system has a single storm capture capacity greater than 24 acre-feet.

Duration: April 2018 - February 2024
Reference: Kenneth Jones, Management Analyst, (818) 898-1240, [email protected]
Contract Amount: $1,649,654
Project Relevance

RELEVANT EXPERIENCE AND REFERENCES
Creating a Better Tomorrow, Today.™
7 • Design Services
• Grant/Funding Support
• Construction Management
• Permitting Assistance
• Prepared Project’s Design
• Vik Bapna, Project/Construction
Manager
• Katie Harrel, Permitting Lead
Key Personnel
CWE is providing construction management services on North East Trees’ renovation of Henry Alvarez Memorial Park, located at Ramona Gardens.

Ramona Gardens is a Housing Authority of the City of Los Angeles (HACOLA) public housing complex in northeast Los Angeles.

Prior to providing construction management services on this project, CWE designed and installed rain gardens and bioswales, an irrigation system, new ADA-compliant pedestrian pathways, an ADA access ramp that connects to the adjacent public parking lot, and new passive recreational amenities.

Duration: August 2018 - Present
Reference: George Balteria, Director of Design and Construction, (951) 201-2710, [email protected]
Contract Amount: $59,064
Project Relevance
North East Trees Ramona Gardens

RELEVANT EXPERIENCE AND REFERENCES
Creating a Better Tomorrow, Today.™
AWARDS
FROM
8 John Anson Ford Park Infiltration CisternCity of Bell Gardens Project Relevance
• Design Services
• Construction Management
Support
• Bill Young, Project Manager
• Vik Bapna, Principal-in-Charge/
Permitting Lead
Key Personnel
While CWE was not the project’s Construction Manager of record, our firm performed every review during the construction phase of this project. Our assistance was valuable during the construction process because our engineers developed design PS&Es for the project. The John Anson Ford Park Infiltration Cistern Project is located in the City of Bell Gardens. The infiltration cistern is designed to captures urban runoff. This helps the City and the Lower Los Angeles River Upper Reach 2 (LARUR2) Watershed Management Area (WMA) meet its National Pollutant Discharge Elimination System (NPDES) Multiple Stormwater Sewer System (MS4) Discharge requirements.

The project captures dry weather and storm runoff from a highly industrialized urban catchment area of 2,295 acres. The project has a dead storage capacity of 20-acre-feet and provides compliance with existing Water Quality Objectives (WQOs) for the entire Rio Hondo watershed portion of the LARUR2 WMA. Up to 150 cfs of runoff is diverted from double 9.5’x11’ RCB.

Duration: September 2018 - December 2019
Reference: Chau Vu, Former Director of Bell Gardens Public Works, (714) 374-5345, [email protected]
(Current Role: Director of Public Works, City of Huntington Beach) Contract Amount: $722,202
APWA 2023 BEST Award for Stormwater Quality

RELEVANT EXPERIENCE AND REFERENCES
Creating a Better Tomorrow, Today.™
9 Amigos de los Rios Plymouth Elementary School Parking Lot Improvement • Vik Bapna, Project Manager
Key Personnel
• Design Services
• Grant Assistance
• Construction Management
• Construction Cost Estimates
• Permitting Assistance
CWE provided construction management, grant assistance, and design services for the Amigos de los Rios (AdlR) Plymouth Elementary Parking Lot Improvement Project. Our staff was heavily involved during each step of this project. Our first task was developing the feasibility study for the Safe, Clean Water Program (SCWP) and assisting AdlR with the submittal. CWE staff also answered the Scoring Committee and Watershed Area Steering Committee’s (WASC’s) questions during the SCWP evaluation of the project. We then assisted AdlR in the design and development of the project details and plans.

Some major components of the project included developing site hydrology and water quality data; BMP sizing; cost estimation; preparing a life cycle cost estimate for pre-design, design, permitting, construction, and Operations and Maintenance (O&M); preparing summaries regarding site conditions, geotechnical findings, utility information, hydrologic conditions, and element sizing; and providing a summary of permitting requirements. CWE also worked with the City of Monrovia and Los Angeles County Public Works for permit approval. During construction, CWE staff assisted AdlR to clarify design intents and revisions during construction.

Duration: October 2020 - June 2023
Reference: Claire Robinson, Managing Director, (626) 791-1611, [email protected]
Contract Amount: $121,000
Project Relevance

RELEVANT EXPERIENCE AND REFERENCES
Creating a Better Tomorrow, Today.™
AWARDS
FROM
10 • Design Services
• Construction Management
• LACFCD Coordination
• Support Services
Project Relevance
• Vik Bapna, Project Manager
• Bill Young, Task Manager
• Katie Harrel, Staff Engineer
• Chris Pendroy, Senior Engineer
Key Personnel
APWA
American Society of Civil Engineers (ASCE)
Engineering News-Record (ENR)
CASQA
Storm Water Solutions magazine
CWE designed and provided construction management for two treatment wetlands, two infiltration basins, and 300 feet of pressured storm drain piping to retain, treat, and infiltrate stormwater runoff. This helped the City comply with the Santa Monica Bay Beaches Bacteria Total Maximum Daily Load (TMDL). CWE performed a topographic and boundary survey of each basin and coordinated a geotechnical investigation for the design of earthwork, pipelines, structures, other site improvements, and infiltration capabilities of three basins. A wetlands sustainability analysis was performed to evaluate dry- weather inflows, evaporation, evapotranspiration, infiltration, and ensure the long-term functionality of the wetlands system.

Duration: May 2011 - May 2015 (Outside of Five Years)
Reference: John Dettle, Former City of Torrance Engineering Manager, (714) 343-0968, [email protected]
(John has moved to the City of Huntignton Beach since the completetion of this project) Contract Amount: $1,032,838
Stormwater Basin Treatment Wetlands Construction ManagementCity of Torrance

RELEVANT EXPERIENCE AND REFERENCES
Creating a Better Tomorrow, Today.™
AWARDS
FROM
11 • Design Services
• Construction Management
Key Perosnnel
• Vik Bapna, Project Manager
CWE provided construction management services, including supervision and inspections during the project’s construction phase. Garvanza Park was retrofitted to enhance the water quality of runoff from an 85-acre watershed by retaining over one million gallons of urban runoff during each storm event.

CWE assisted LA Sanitation – City of Los Angeles and North East Trees by conducting a study and design analysis to determine the feasibility of routing urban and stormwater runoff from an existing 48-inch reinforced concrete storm drain pipe into a BMP system. The system consists of a hydrodynamic separator and settling basin, one water-tight subsurface detention gallery, and one subsurface infiltration gallery for onsite landscape irrigation use and infiltration. Additional services included water quality sampling to evaluate project effectiveness.

Duration: June 2009 - December 2011 (Outside of Five Years) Reference: Wing Tam, Acting Watershed Program Division Manager, (213) 485-3985, [email protected]
Contract Amount: $402,765
CASQA Outstanding Stormwater BMP Implementation Project Award
Garvanza Park Rainwater Capture and UseCity of Los Angeles Project Relevance

RELEVANT EXPERIENCE AND REFERENCES
Creating a Better Tomorrow, Today.™
12 Project Understanding and Approach
CWE assisted the City in the design of the your Barnes Park Project and we are excited for the opportunity to provide construction management services. CWE has led construction management efforts on similar regional stormwater projects, such as the San Fernando Regional Park Infiltration Project (just finished construction around December 2023) and Torrance Stormwater Basin Enhancement Project for the City of Torrance, for which we also led the design. We have an in depth and intimate knowledge of the Project and understand the City’s preferences and priorities related to implementation. By having CWE lead construction management, there will be many efficiencies and cost reductions. For example, if another team were to lead construction management, CWE would require construction engineering support on top of the construction management time/costs, which would result in a more expensive implementation approach.

Project Background
As mentioned above, CWE led the design and worked closely with the City’s team, including the lead landscape architect (David Volz Design [DVD]). We led the permitting process with LACFCD and the California Department of Transportation (Caltrans), allowing us to understand associated requirements, commitments, and considerations. We have been in the know with Project decisions, advancements, and coordination since 2021, making us experts in relation to the Project.

We also supported the City in coordination with utility owners and understand the utility relocations required to move forward with construction. CWE has also led SCWP reporting in relation to the Infrastructure Program funding received.

Reporting will continue through the implementation phase, where status updates will be required in relation to construction progress. CWE will be able to continue to lead the reporting process with little input from others if we are onsite daily for construction management services, which will reduce the burden on the City and other stakeholders.

We understand the various design decisions that were made over the last few years, which ultimately resulted in the final design plans and specifications. Having this understanding will allow us to better review construction activities, as we understand the intent of the design. Not only that, but CWE is a leading expert in regional stormwater capture and multi- benefit projects. We were involved in developing [Enhanced] Watershed Management Programs [E]/WMPs, which initially identified regional project sites, such as Barnes Park. We have also been involved in designing the projects identified in the [E]/WMPs. This background and experience allows us to understand why these projects are needed, the types of components they should include, and limitations related to implementation. Our comprehensive understanding sets us apart from other construction management teams.

Highlight of Recent Experience
The City of San Fernando recently completed the San Fernando Regional Park Infiltration Project, which is very similar to your Project. The regional stormwater capture project lies within a park that included surface improvements along with a large subsurface infiltration system (about twice the size of the one proposed at Barnes Park). The San Fernando Park project included LACFCD storm drain connections and was funded
through SCWP Infrastructure Program (same as Barnes Park).

CWE led the design for San Fernando, which started in 2018.

We were then selected to provide construction management services on behalf of the City. The San Fernando Park project was extremely successful. There was a seamless transition between planning, design, and construction. CWE’s role helped reduce the burden on City of San Fernando staff, as we were able to provide necessary documents and share background information that the City would otherwise have been responsible for. We utilized the Virtual PM platform on the San Fernando Park project (further discussed below and proposed for the Project) to support document control, tracking, and communications. We feel the San Fernando Park project serves as a blueprint for our approach to the Project. We encourage the City to reach out to the City of San Fernando team to hear more about how the project went (additional information is included in the Relevant

PROJECT MANAGEMENT PLAN

Creating a Better Tomorrow, Today.™
13 Experience and References Section of our proposal.)
Virtual Project Manager (VPM)
Virtual Project Manager (VPM or Virtual PM) is a cloud-based project management platform used to track and manage construction projects. The VPM platform includes modules to track and document various aspects of a Project. As noted above, we utilized this platform for the San Fernando Park project and found it very successful. The primary modules we used for past similar projects include the following:
¾ Standard Documents: includes documents and other references ¾ Project Documents: can include as-builts, reference documents, test results, etc. ¾ Change Orders: Contractor submits change order requests, for which review comments and responses can be uploaded ¾ Transmittals: documents the Contractor uploads to share with the Project team ¾ Submittals: Contractor uploads submittal documents and review comments/responses are documented in return by engineers and other applicable stakeholders
¾ Requests for Information (RFI): Contractor uploads RFI documents and review comments/responses are documented in return by engineers and other applicable stakeholders ¾ Daily Logs: include daily entries summarizing work completed, staff onsite, equipment onsite, and photographs ¾ Payments: Contractor uploads payment request based on pre-programmed bid items to streamline the payment review process (payments are reviewed online by the inspector, construction manager, and then the City) ¾ Punchlist: summary of punchlist items, status, and pictures At the start of the Project, CWE will create VPM accounts for Contractor, City, subcontractor, and subconsultant representatives (as appropriate), such that stakeholders can have access to the platform. We will set up automatic emails to specific stakeholders, which will alert them when new data has been uploaded (not all accounts will receive automated emails). Having key Project information online makes it very easy for stakeholders to find information that is needed and the platform does a lot of the document control/maintenance that would otherwise have to be done by a CWE staff member (reducing costs for the City). VPM creates a transparent and easy to use platform that streamlines document sharing, review, and acceptance. We feel it played a role in making the San Fernando Park project successful, and we look forward to using it again for the Project.

Cost Savings
The City will realize cost savings if CWE is selected to serve as the construction management team in many ways. As mentioned above, our in-depth knowledge of the Project will reduce City coordination time, as we have an inventory of information the Contractor may need (as-builts, utility contacts, etc.), which will reduce the time the City will need to spend compiling information. We will also be able to answer a lot more questions the Contractor may have (relative to other firms) based on our history with the City and Project specifically. CWE also has some construction engineering services budgeted into our ongoing design contract. If we are the construction management firm, we can utilize the budget allocated under that contract to reduce costs under this contract. If another firm is selected, we will need to maintain the construction engineering service costs under our design contract in addition to the other firm’s costs. In some instances, we have had to increase our engineering support services costs depending on the level of involvement of the selected construction management firm (sometimes they rely on the engineer to review more than just the specialty submittals).

PROJECT MANAGEMENT PLAN
Creating a Better Tomorrow, Today.™
14 Scope of Services
The following tasks are detailed in accordance with the Request for Proposal (RFP). As noted in the Project Understanding and Approach, CWE has an existing contract related to the design of the Project that includes some crossover with construction management. CWE will utilize VPM, a construction management platform to keep the Project organized, as described above.

Task 1: Pre-Construction Meeting
CWE will arrange and conduct a pre-construction meeting with the City, construction Contractor, stakeholders, affected utility companies, and other Project participants to introduce key personnel and discuss procedures/expectations. We understand those who should be in attendance based on our extensive involvement in the design phase. Attendees will have the opportunity to establish lines of communication and address issues the Contractor may have. Personnel roles will be defined at the meeting, along with Project goals and concerns. We will be sure to highlight ongoing utility coordination/ relocations and restrictions in work areas based on the timing/phase of work. The meeting will be scheduled once the selected Contractor has been awarded and a Notice to Proceed (NTP) has been issued. We will prepare a meeting agenda, which will serve as the basis for the meeting summary, which will be prepared shortly after the meeting is held. We will also submit a sign-in sheet with contact information. CWE has budget allocated for this task under our existing design contract, so a cost reduction is shown in our fee proposal.

Deliverables: Meeting agenda, sign-in sheet, and summary in electronic (PDF) format.

Task 2: Submittal Review and Response
CWE’s construction team will distribute submittals received from the Contractor to the Engineering team for review and acceptance through VPM. The Contractor will be required to submit documents on VPM so that the full team can view submittals, comments, and other related documents in real time. Submittals include shop drawings, working drawings, and document submittals, as indicated in the Project specifications. We will use our standardized submittal review template (unless the City provides a template to be used) to respond to submittals. The response will identify the submittal number, when it was received, when it was returned, the status (accepted or not), and any other notes/comments. When submittals are not accepted, we will stamp it as such, redline the package received, and send it back to the Contractor.

Submittal timeline, documents, and responses will be documented through VPM. Once submittals are accepted, the construction team will confirm the Contractor follows the submittal in the field. The submittal will be reviewed within ten (10) working days of receipt or in line with the requirements outlined in the specifications. Critical submittals can be expedited upon request. Submittals and their responses will automatically be logged into VPM for the team to view at any time (summary table available). We have assumed up to 20 submittal reviews as part of the Project (accounted for in our design contract). We have included an optional task with additional submittal reviews.

Deliverables: Submittal responses in electronic (PDF) format (submittal tracking log will be automatically maintained on VPM).

Task 3: RFI Review and Response
CWE will review and respond to RFIs within ten (10) working days of receipt or in line with the requirements outlined in the specifications. We will use our standardized RFI response template (unless the City provides a template to be used). Our standard form includes a summary of the RFI, date received, date responded to, and our response. RFIs will be uploaded by the Contractor and responded to by our team on VPM. Critical RFIs can be expedited upon request. Submittals and their responses will automatically be logged into VPM for the team to view at any time (summary table available). We have assumed up to 10 RFIs will be responded to during the Construction duration (accounted for in our design contract). We have included an optional task with additional RFI reviews.

Deliverables: RFI responses in electronic (PDF) format (RFI tracking log will be automatically maintained on VPM).

PROJECT MANAGEMENT PLAN
Creating a Better Tomorrow, Today.™
15 Task 4: RFC Review and Response
Upon receipt of a Request for Change (RFC), CWE’s construction team will review the Project documents to determine the merit of the request and create an independent cost estimate as a basis for negotiation. We will then work with the Contractor to issue a reasonable cost or recommend the work be done under a time and materials basis (T&M). We will use a standard form for our responses to maintain consistency. RFCs and responses will be uploaded and tracked through VPM, such that a log of RFCs is available in real time for the full Project team to see. Once an RFC is approved, we will track progress and costs in the field as part of our inspections. We have assumed up to eight (8) RFC reviews/responses.

Deliverables: RFC responses in electronic (PDF) format (RFC tracking log will be automatically maintained on VPM).

Task 5: Construction Inspection
CWE will provide and maintain sufficient staff to effectively manage the construction and perform the required inspections.

Inspections will be performed to verify that the workmanship and quality of the Contractor’s work are to industry standards and in compliance with Project specifications and Contract Documents. CWE will conduct daily inspections (8 hours per day) for the construction duration (assumed to include 370 working days). If deficiencies are observed, the Contractor will be directed immediately to conform to the Project specifications/Contract Documents, and deficiencies will be documented.

Promptly correcting deficiencies will minimize schedule delays and prevent frustration for all involved parties. CWE will perform regular quality assurance reviews, recommend necessary changes, and submit daily reports documenting construction progress. We will maintain photo documentation of daily activities, as we have found that having photo documentation can help settle claims and provide visual confirmation of the Project status. Construction inspections will be documented daily (through Daily Logs) in VPM. All Project stakeholders (with VPM accounts) can view notes and findings daily.

CWE will monitor for conformance with plans, specifications, department regulations, and other applicable laws and codes.

CWE will meet with Contractors onsite and review the work as it is carried out. No work that requires submittal approval and/or testing will be accepted until the necessary approvals are obtained. The onsite inspector will log activities each workday and quickly notify the City of issues as they become apparent. CWE will be onsite each day and will work out of the office to be supplied by the Contractor (or at the Recreation Building if agreed upon by the City). CWE will verify that the as-built plan set is kept up to date by the Contractor and that changes are documented as needed and on a regular basis, consistent with the requirements identified in the Project specifications.

The CWE inspection team will develop and maintain strict inspection diaries to document work progress, labor and equipment utilized, issues encountered, direction given to the Contractor, safety violations, and other items of concern (this will be done through VPM). Inspection diaries (daily logs) will include the names of each Contractor’s personnel onsite that day. Coordination with impacted parties (such us utility companies, school, and local residents) will take place as needed and for the duration of the Project through public notification and outreach.

Deliverables: Daily inspection diaries, photo documentation, statement of working day reports, contract progress records, etc. will be maintained and submitted to the City with the Close-Out documents described under Task 11 (and upon request). Mentioned documentation will be available to view in real time/daily through VPM.

Task 6: Certified Payroll Compliance and Worker Hiring Policy The Contractor will be required to maintain a daily log of their personnel onsite (sign-in sheets), which will be matched against the inspector’s records (to be maintained through VPM). This requirement will be emphasized at the pre- construction meeting. This documentation will help to confirm that construction personnel are being paid their respective prevailing wages. The Contractor will be required to submit accurate Certified Payroll Reports (CPRs) with monthly progress payment requests through VPM, which will also be reviewed based on the documentation required.

We also understand that the Project is subject to the County-wide Local and Targeted Worker Hire Policy due to the receipt of SCWP funding. The policy is included in the Project Specifications. The Policy requires that at least 30 percent of the labor hours be performed by Tier 1 or Tier 2 Qualified Local Residents (defined in the Policy), 10 percent of the labor hours be performed by a Targeted Worker (defined in the Policy), and a Jobs Coordinator be used to facilitate implementation

PROJECT MANAGEMENT PLAN
Creating a Better Tomorrow, Today.™
16 of the Policy. The Contractor will be required to submit Local and Targeted Worker Hiring data to the City, which we will review to determine if it conforms with the Policy requirements.

Deliverables: Approval of Contractor’s payroll and Local and Targeted Working Hiring data submittals (anticipated monthly).

Task 7: Progress Payment Review and Verification
CWE will track the progress of work completed and provide the City with measurements, calculations, and recommendations regarding progress payments. Schedule updates and conformance with all aspects of the Project will be enforced as required by the Project specifications prior to recommending payment. Progress payment reports submitted to the City will include information regarding the total contract price, payments to date, current payment request, current balance amount, retention, and the actual amounts owed for the current period. Payment requests will originate with the Contractor and be submitted through VPM. The inspector will review the payment request based on notes maintained through the Daily Logs. Once the inspector approves the payment, it will be sent to review through our construction manager and then a City representative. Comments on the payment request will be documented through VPM as appropriate/applicable.

Deliverables: Approval of monthly invoice/payment request from the Contractor (through VPM).

Task 8: Project Schedule Review
CWE will analyze the Contractor’s baseline schedule, identify the critical path, and provide feedback as appropriate.

Schedule updates will be submitted by the Contractor in accordance with the Project specifications (two-week lookaheads are required at each weekly meeting). We will review updated schedules to monitor the Project progress, identify potential delays, and plan accordingly. We will ask that the Contractor review the two-week lookahead schedules during the weekly meetings, such that timelines and specific access/needs can be discussed in advanced and coordinated with applicable parties.

Deliverables: Recommendations/feedback on baseline schedule and schedule updates, as needed.

Task 9: Construction Progress Meetings
Construction progress meetings will be held on a weekly basis, or as requested, to inform the team on how individual tasks are progressing. Project concerns will also be brought up and discussed at regular progress meetings. The Contractor will be responsible for preparing a meeting agenda, which will serve as the basis for the meeting summary, which they shall prepare and submit shortly after the meeting. We will work with the City and Contractor on the format of the meeting. On past projects, we have alternated between in-person and virtual meetings, while we have a virtual meeting option weekly so additional personnel can easily participate. We have assumed up to 76 weekly progress meetings.

Deliverables: Review of weekly progress meetings following submission by the Contractor.

Task 10: Preliminary/Final Punchlist and Final Walk
CWE will develop a Preliminary and Final Punchlists addressing pending non-complaint items prior to Project acceptance.

These punchlists will be distributed to the Contractor and CWE will monitor the Contractor’s work until final completion of all punchlist items. CWE will recommend to the City when the Contractor’s work is ready for final inspection and conduct a final inspection/walk through with City staff. These walks will include various personnel from the City, as applicable (anticipate they will include staff from Parks and Recreation and related to maintenance). Based on our recent experience, we anticipate several days of punchlist walks will be required to review Project improvements. Punchlist items will be documented through VPM with notes and pictures.

Deliverables: Preliminary and Final Punchlist in electronic (PDF) format (information will also be documented through VPM).

PROJECT MANAGEMENT PLAN
Creating a Better Tomorrow, Today.™
17 Task 11: Close-Out Documents
Once the punchlist items have been addressed, CWE will request and review warranties, guarantees, O&M manuals, as- built mark ups, charts, and other required documents as identified in the Project specifications (these documents are to be submitted through VPM). CWE will then recommend issuance of the final payment and deliver an electronic file containing Project documents to the City for their records. Documentation will include the RFIs, submittals, shop/working drawing reviews, RFCs, inspection reports, photographs, and more, as documented in the task descriptions above.

Deliverables: Final documents, warranties, guarantees, and other records in electronic format.

Task 12: As-Builts
The CWE Team will prepare as-built record drawings once construction is completed, in accordance with our existing design contract. We will revise the design plans based on the Contractor’s changes and markups from the field, which we assume will be provided by the Contractor and City upon construction completion, as required by the Project specifications/Contract Documents. Revisions to the drawings will be clouded in the as-builts. CWE will upload the as-built plans to Epic LA for Los Angeles County, as required in relation to the Connection Permit. There is no budget accounted for with this task, as this work is already included in our existing contract.

Deliverables: As-Built drawings in electronic (PDF) format will be delivered in accordance with our design contract.

Task 13: Agency Coordination
CWE will keep the City up to date regarding construction progress and activities throughout construction through meetings, phone calls, and emails. We anticipate the City will request documentation and updates to provide to City Council, funding entities, and others. We will assist the City in coordinating with LACFCD, as required by the connection permit (for connecting to their storm drain system). We will also help the City in coordinating with the Caltrans related to the encroachment permit and perimeter wall on the north side of the Project. This task can be used to support the City with utility coordination. Our design contract included a few years of SCWP progress reporting (to align with the design phase).

We have included an optional task to extend those services into the construction phase.

Deliverables: There are no direct deliverables associated with this task.

Task 14: Testing Services
CWE has retained Terracon, Inc. to provide testing services. CWE’s construction team will notify Terracon of testing needs a minimum of 48 hours in advance of when testing is required. Testing data will be made available in real-time in the Construction Materials Engineering Laboratory Management System (CMELMS), which is maintained by Terracon. Field technicians will promptly communicate non-conformances to the onsite inspector, while reports will be distributed within five (5) business days of testing service. The testing services anticipated are summarized in the table below along with associated assumptions. The City will be charged for the testing services performed.

Testing Service Assumptions
Earthwork Observation and Compaction Testing
Site preparation observation See more specific services below Subgrade preparation (prior to fill placement) 18 services Fill placement observation and testing 16 services
Pavement subgrade preparation Seven (7) services
Granular base placement Seven (7) services
Laboratory Soil/Aggregate Testing
Modified proctors Eight (8) services

PROJECT MANAGEMENT PLAN
Creating a Better Tomorrow, Today.™
18 Testing Service Assumptions
Foundation Excavation Observation and Testing
Observation and testing of footing excavations
(bearing soil, cleanliness, geometry) Eight (8) services Cast-in-Place Concrete Reinforcing Steel Special Inspection Bars will be checked for size, placement, lap length, and cleanliness Seven (7) services
Concrete placement observation 10 services
Portland Cement Concrete Field and Laboratory Testing
Casting of 5 cylinders and performing slump and air content testing as specified 10 trips
Laboratory testing for compressive strength of concrete 50 tests Structural Steel Special Inspection
Observation of welding and/or testing of bolted connections Two (2) services Asphalt Observation and Testing
Measure temperature and density; obtain field samples 10 services Maximum theoretical specific gravity Two (2) services
Marshal density test Two (2) services
Post-Installed Anchor Installation Special Inspection
Observe size, placement, and installation procedures for expansion/adhesive anchors Three (3) services
Deliverables: Testing reports in electronic (PDF) format.

Optional Tasks
The following optional tasks may be beneficial to the City based on our experience and understanding of the Project.

Task 2A: Additional Submittal Review and Response
CWE will review additional submittals in accordance with the description included under Task 2. We have assumed up to 50 additional submittal reviews as part of the Project (we anticipate additional submittal reviews will be likely based on experience).

Deliverables: Submittal responses in electronic (PDF) format (submittal tracking log will be automatically maintained on VPM).

Task 3A: Additional RFI Review and Response
CWE will review additional RFIs in accordance with the description included under Task 3. We have assumed up to 20 additional RFI reviews as part of the Project (we anticipate additional RFI reviews will be likely based on experience).

Deliverables: RFI responses in electronic (PDF) format (submittal tracking log will be automatically maintained on VPM).

Task 15: SCWP Reporting for Construction
CWE can expand Task 12 from our design contract to include additional SCWP reporting to cover the full construction phase of the Project. Our current Task 12 extends through June 2024, while SCWP reporting will be needed through construction and monitoring activities. We will discuss this task with the City to understand what services are preferred, at which point

PROJECT MANAGEMENT PLAN
Creating a Better Tomorrow, Today.™
19 a fee proposal will be provided.

Deliverables: Scope of Work updates, Quarterly Progress Reports, and Annual Reports in electronic (PDF) format.

Task 16: Arborist Services
CWE can work with an arborist to review onsite trees prior to/during construction, especially near the infiltration system excavation area. We found as part of the San Fernando Regional Park Infiltration Project that it could be beneficial for an arborist to review the existing trees prior to construction and provide recommendations in terms of preservation. The arborist can also do an appraisal prior to construction, such that damages to the tree can be associated with a cost/credit.

This could be beneficial, as it would document tree health prior to construction in case damage or deterioration occurs during the construction phase.

Deliverables: Arborist report in electronic (PDF) format.

Task 17: Post-Project Monitoring
CWE can support the City once construction is complete by implementing the Monitoring Plan developed to meet SCWP requirements. The post-Project monitoring program will be designed to meet the requirements of SCWP. We will coordinate with an accredited laboratory to perform the analytical tests for bacteria and metals, as these are the priority pollutants associated with applicable TMDLs. We assume up to three (3) wet-weather and three (3) dry-weather monitoring events per year for three (3) years total, in accordance with the funding requirements. This results in 18 monitoring events over the three years. We assume up to two (2) monitoring sites will be identified in the Monitoring Plan.

We will follow standard monitoring practices, collect field parameters, and reviews results provided by the laboratory.

We will compile monitoring information in the California Environmental Data Exchange Network (CEDEN) format and will maintain field photographs and logs to document site conditions during the sampling event. We assume monitoring will include grab samples. We will also analyze other information, such as flow meter data and O&M costs to assess the Project’s effectiveness. We assume the first event of the year is not critical and would account for up to one (1) false start per year.

Deliverables: Monitoring results and TM summarizing findings each year in electronic (PDF) format (consistent with reporting requirements of both SCWP and Proposition 1 Integrated Regional Water Management [IRWM]).

PROJECT MANAGEMENT PLAN
Creating a Better Tomorrow, Today.™
20 REQUIRED FORMS
CIP 21-198
Vik Bapna, Principal/CFO

Creating a Better Tomorrow, Today.™
21 REQUIRED FORMS
CIP 21-198
Vik Bapna, Principal/CFO

Creating a Better Tomorrow, Today.™
22 REQUIRED FORMS
CIP 21-198
Vik Bapna Principal/CFO

Creating a Better Tomorrow, Today.™
23 REQUIRED FORMS
CIP 21-198
Vik Bapna Principal/CFO

Creating a Better Tomorrow, Today.™
24 As requested in the City’s RFP, CWE’s fee schedule and fee proposal have been submitted in a separate sealed envelope.

Additionally, a USB flash drive containing an electronic PDF of our fee schedule/proposal has been provided in this envelop.

FEE SCHEDULE

EXHIBIT B PROPOSAL
Professional Service Fee
Prepared by CWE on 03/05/2024 (Revised on 04/03/2024 and 05/01/2024) PrincipalConstruction
Manager
Technical
Manager
Senior
Engineer
Staff
Engineer
Senior
Construction
Inspector
Project
CoordinatorMileage Sub consultant Sub consultant
Task Total $317 $276 $242 $190 $144 $160 $135 $0.670 DVD Terracon 1 Pre-Construction Meeting $1,280 8
2 Submittal Review and Response $54,024 4 64 8 126 64
3 RFI Review and Response $9,118 2 10 2 20 10
4 RFC Review and Response $7,518 2 8 2 16 8
5 Construction Inspection $487,094 76 76 2,792 7,400
6 Certified Payroll Compliance $13,680 72
7 Progress Payments Review and Verification $17,028 18 18 54 8 Project Schedule Review $5,760 36
9 Construction Progress Meetings $67,656 190 76 4,560
10 Preliminary/Final Punchlist and Final Walk $16,345 16 22 32 120 11 Close-Out Documents $8,368 24 16
12 As-Builts $0 Included under our design contract
13 Agency Coordination $15,108 34 18 16
14 Testing Services $139,415 56 97 $115,680
15 SCWP Reporting for Construction $17,824 20 8 72
16 Landscape/Surface Improvement Support (RFIs,
Submittals, RFCs, Meeting Attendance, etc.) $104,479 4 $103,939 Total Fee and Hours $964,697 24 442 44 402 170 3014 101 $8,094 $103,939 $115,680 All Direct Expense Costs are billed at Cost + 10%
Construction Management and Inspection Services for CIP 21-198 Barnes Park Multi-Benefit Stormwater Capture Project

STAFF REPORT
ITEM NO. 10

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Baldwin Park City CouncilMay 15, 2024

Baldwin Park City Council
May 15, 2024