DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Traffic-Related Electrical Devices Maintenance Program, Award Service Agreement
1.Resolution dispensing with competitive bidding, approving a contract award through a competitive request for proposal procurement process, and authorizing the City Manager or a designee to execute a multi-year service agreement, including the option for two one-year extensions, with Yunex Traffic LLC, to provide maintenance services for the City's traffic signals and other traffic-related electrical devices.
COUNCIL ACTION
Item Type: Action
Approved for October 31, 2023 calendar
EXECUTIVE SUMMARY
A service agreement is needed to continue maintenance of the city’s traffic signals and other traffic-related electrical devices.
Following a Request for Proposals (RFP) process, the service team of Yunex Traffic LLC is recommended to perform maintenance of traffic signals and other traffic-related electrical devices in the city. An RFP process was used instead of traditional competitive bidding process due to the undefinable nature of this maintenance and repair work, and the flexibility that is required for the vast span of equipment and devices requiring service and ongoing evolution of this technology. The proposed service agreement with Yunex Traffic LLC for a base contract period ending June 30, 2027, with the option for two one-year extensions will cost $5,499,529. 65 of 85
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COUNCIL PRIORITIES
Mobility, Traffic and Pedestrian Safety: Traffic-related electrical devices are crucial for safety and mobility in Glendale. Maintaining traffic signals is vital, as they regulate traffic, provide controlled crossings for pedestrians, reduce accidents, and improve safety for all roadway users.
Operational Efficiency: Well-maintained traffic signals and other traffic-related electrical devices ensure safe roadways and efficient operations of the city’s transportation system.
RECOMMENDATION
Approve a resolution dispensing with competitive bidding, approving a contract award process through a request for proposal procurement process, and authorizing the execution of a multi-year service agreement with the option for two one-year extensions with Yunex Traffic LLC for the Traffic-Related Electrical Devices Maintenance Program in the amount of $5,499,529.
BACKGROUND
The city currently operates 242 traffic signals, 9 signalized pedestrian crosswalks, 62 flashing beacons, an in-pavement lighted crosswalk, numerous radar speed feedback signs, and an extensive underground fiber optic communications network that links the traffic signal system for optimal coordination in a modern traffic environment.
Collectively, these devices have an estimated replacement cost surpassing $150M, and are critical assets to the city. While designed and manufactured with durability in mind, traffic signals and electrical devices must be diligently maintained, and when needed, quickly repaired, in order to maintain public safety, reduce greenhouse gases, and improve mobility at intersections for all modes of travel, with an emphasis on bicyclists, pedestrians, transit, and emergency vehicles.
Activities for a traffic signal maintenance contractor can generally be divided into three basic categories: routine preventive maintenance, extraordinary maintenance, and operational and equipment modifications. Each are described below:
•Preventative maintenance activities are comprised of routine scheduled inspections and testing to ensure all equipment is in good working condition. Any equipment or component that is found unserviceable or operating below required standards is replaced in the process. Preventive maintenance activities reduce the incidence of malfunctions, outages, and complaints, as well as extend the useful life of the equipment.
•Extraordinary maintenance activities are comprised generally of non-recurring and unscheduled work. Examples of extraordinary maintenance include responding to reports of signal controller malfunctions, intersections on 4-way flash, burned-out lamps, and equipment knockdowns and malfunctions. This category also includes trouble-shooting traffic detection, monitoring and 66 of 85
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communication systems, as well as investigating operational complaints. Marking the locations of underground traffic signal equipment when requested under Government Code Section 4216 ("dig-alert'') is also an extraordinary maintenance activity.
•Lastly, a key function of any traffic signal maintenance contractor is to assist with implementing operational and equipment changes as traffic volumes, patterns, safety needs and conditions necessitate. Such activities would include, but not be limited to, modifying, or upgrading existing traffic signal equipment, installing new flashing beacon systems, adding protected left-turn phasing for traffic signals, implementing signal timing changes, providing technical support during signal construction, and bench-testing new equipment prior to field deployments.
In the past, the City of Glendale has opted to contract private companies for its traffic signal maintenance needs. This choice was driven by the staff’s belief that outsourcing this maintenance is more cost-effective compared to maintaining a dedicated city crew, which would involve acquiring and upkeeping specialized vehicles, equipment, parts, and storage facilities.
The city’s current traffic signal maintenance agreement is with Econolite Systems, which originally expired on September 30, 2023. The City extended this contract on a month- to-month basis until January 31, 2024. Econolite Systems has provided signal maintenance services to the city for the past 5 years, having been selected through a competitive RFP process in 2018.
Due to the largely undefinable nature of this work, as well as the highly technical and complicated extent of the work including electrical trades and software and hardware maintenance, as well as emerging technologies, the procurement for a service provider for the Traffic-Related Electrical Devices Maintenance Program does not readily lend itself to a competitive bidding process whereas a competitive Request for Proposal procurement process is better suited for obtaining a qualified service provider, as it allows for an evaluation of proposals based on important criteria that cannot be considered in a rigid low bid process , such as technical expertise and flexibility. For this reason, dispensing with competitive bidding to award a service agreement is recommended.
This agreement will cover numerous devices that require maintenance and repair in traffic signals, flashing beacons, speed radar systems and related electrical systems. A traffic Signal controller cabinet for example, contains many individual sensors, wires, relays and timer devices within the cabinet that require individual troubleshooting, repair or replacement to resolve electrical issues. Furthermore, as technology improves and newer devices are installed, the maintenance contractor must be able to maintain a variety of equipment including older traffic signals as well as newer technology. Thus, 67 of 85
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the proposed service agreement is designed to provide flexibility to allow for maintenance activities of many different types of devices that vary for each location.
Maintenance of public works contracts that follow a formal competitive bidding process requires a specific scope of work, including specific labor tasks and materials. The maintenance services covered in the proposed service agreement allows for tasks that are unknown until failures or damages occur and do not have a specific timeline or list material until the problem is resolved. The RFP process allows city staff to evaluate the capacity of proposing firms to repair and maintain traffic signal equipment in Glendale and quickly respond to device outages. Due to the nature of traffic signal maintenance services, many other California cities have also opted to procure these services in 2023 from an RFP process such as Azusa, Morgan Hill and Arroyo Grande.
ANALYSIS
To ensure safe roadways and efficient operations of the city’s transportation system, staff recommends using a professional maintenance and repair services firm.
An RFP was issued on June 26, 2023, for maintenance of traffic signals and other traffic-related electrical devices. To further ensure competitive proposals, the city shared the RFP with experienced electrical contractors, posted the solicitation on the city's website, and advertised in the Crescenta Valley Weekly.
On July 27, 2023, the city received three proposals for the Traffic-Related Electrical Devices Maintenance Program under RFP# 2023-006.
An evaluation team of staff from Public Works reviewed the proposals. The proposals were all ranked based on the following criteria: qualifications and experience, quality of submittal, understanding of scope and methodology, and cost/budget control. All the proposers for each project were then interviewed.
Based on the combination of written submittals and the results of the interviews, the Yunex Traffic LLC team was determined to be the top ranked firm for the Traffic-Related Electrical Devices Maintenance Program.
Yunex Traffic LLC has recent experience on a variety of Public Works maintenance programs of similar scope and cost. They currently maintain traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in- pavement flashing crosswalks and rapid flashing beacons. They have also successfully delivered similar projects for the cities of Anaheim, Garden Grove, and Newport Beach.
Moreover, they recently completed the Citywide Battery Backup System (BBS) Project.
City staff also checked Yunex Traffic LLC’s references, which were all positive.
It is also worth noting that Yunex Traffic LLC earned the highest ranking due to its 68 of 85
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exceptional quality service, a proposed robust maintenance program, a dedicated project team for Glendale, versatile capabilities, and the availability of additional resources that can be directed to our city. Furthermore, the firm possesses valuable expertise and in-house capabilities in troubleshooting communication systems. They also offer a sophisticated yet user-friendly asset management and activity tracking system. This system is a comprehensive database containing details about each signalized location (design, operational information, maintenance schedules, equipment inventory, history, etc.), the status of pending extraordinary maintenance activities, and tools to help city staff generate reports for monitoring budget and performance.
The below table shows the estimated costs of the traffic signal maintenance program for FY 2023-24 through FY 2026-27 for the base multi-year contract and FY 2027-28 through FY 2028-29 for the optional one-year contract extensions. The costs are broken into three components based on Yunex Traffic LLC’s proposed fees.
1. Preventive maintenance: Costs are calculated based upon unit prices provided by Yunex Traffic LLC to maintain various device types. The respective unit prices are multiplied by the number of corresponding traffic devices that the city currently maintains. These costs can increase as additional devices are installed in the future.
2. Extraordinary maintenance: Costs are for repairing malfunctioned or damaged traffic equipment, responses to emergency knockdowns, markings for underground facilities, and miscellaneous services. These costs are estimated based on historical maintenance records and labor/equipment rates provided by Yunex Traffic LLC.
3. Installations and modifications: When requested by the city, Yunex Traffic LLC will perform traffic signal modifications and installations of new traffic-related electrical devices for small-scale projects such as, but not limited to, adding protected left-turn phasing for traffic signals and installing flashing beacons.
Contract Component
FY 23-24
(Five
Months)
FY24-25 FY25-26 FY26-27
FY27-28
(Optional
One-Year
Extension)
FY28-29
(Optional
One-Year
Extension)
Total
Preventive Maintenance $145,510 $359,701 $370,492 $381,606 $393,055 $404,846 $2,055,210 Extraordinary
Maintenance $176,080 $435,270 $448,328 $461,778 $475,631 $489,900 $2,486,987 Installation &
Modifications $67,780 $167,551 $172,578 $177,755 $183,088 $188,580 $957,332 69 of 85
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Total Estimate $389,370 $962,522 $991,398 $1,021,139 $1,051,774 $1,083,326 $5,499,529 Grant funding is not associated with this signal maintenance agreement. There are no revenue offsets associated with this agenda item. In addition, there are no additional staffing or personnel costs associated with this item.
Project Description: Traffic-Related Electrical Devices Maintenance Program
RFP Approved: N/A
Advertisement Method: Bid America, The Blue Book, Construction Bid Board, Construct Connect, Direct Connection, PlanIT
Reprographics, Dodge Data & Analytics, eBidBoard,
Glendale Independent Newspaper, City’s website
RFP Issued: June 26, 2023
RFP Due Date: July 27, 2023
Company Name (s): 1. Yunex Traffic, LLC
2. Econolite Systems, Inc.
3. Crosstown Electrical & Data, Inc.
Selection Criteria: Qualifications and experience, quality of submittal, understanding of scope and methodology, and
cost/budget control
Recommended
Consultant
Yunex Traffic LLC
New / Existing
Consultant:
Existing
Procurement Method: RFP
Contract Term: 3 years and 5 months; Option for two one-year extensions
Contract Begins: Upon signing of contract
Contract Ends: Upon the expiration date of the contract 70 of 85
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STAKEHOLDERS/OUTREACH
Not Applicable.
FISCAL IMPACT
The service agreement with Yunex Trafffic LLC for the Traffic-Related Electrical Devices Maintenance Program will cost $5,499,529 for five years and five months term. The cost for these services for five months in FY 2023-24 is $389,370 which was approved as a part of the FY 2023-24 budget. No new appropriation is being requested at this time.
Staff anticipates a 3% annual increase in costs based on the assumption of a 3% annual increase in the Consumer Price Index of Los Angeles County, as published by the US Department of Labor. Future year costs will be budgeted as part of the annual budget process. The City Council approved funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$389,370 GL: 43110-1010-PWD-7516-P0000 General Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.
CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10 percent interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 2, in accordance with the City Campaign Finance Ordinance No. 5744.
ALTERNATIVES
The alternatives related to the proposed Motion and Resolution are as follows:
Alternative 1: Approve the resolution dispensing with competitive bidding and authorizing a service agreement with Yunex Traffic LLC for the Traffic- Related Electrical Devices Maintenance Program for $5,499,529 for five years and 5 months.
Alternative 2: Do not approve the motion to authorize a service agreement with Yunex Traffic LLC for the Traffic-Related Electrical Devices Maintenance Program. The current traffic signal maintenance contract will expire on January 31, 2024, and the city will not be able to ensure safe roadways and efficient operations of the city’s transportation system. 71 of 85
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Alternative 3: The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Pastor Casanova, T.E., Principal Traffic Engineer
Saed Roudsari, P.E., Traffic Engineer II
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map
Exhibit 2: Campaign Disclosure Forms
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3 RESOLUTION NO. __________
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA DISPENSING WITH COMPETITIVE BIDDING; APPROVING A CONTRACT AWARD
THROUGH A COMPETITIVE REQUEST FOR PROPOSAL PROCUREMENT
PROCESS; AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE
A MULTI-YEAR (THREE YEARS AND FIVE MONTHS) SERVICE AGREEMENT WITH YUNEX TRAFIC LLC FOR MAINTENANCE SERVICES FOR THE CITY’S TRAFFIC
SIGNALS AND OTHER TRAFFIC-RELATED ELECTRICAL DEVICES IN THE AMOUNT OF $2,975,058, WITH AN OPTION FOR TWO ONE-YEAR EXTENSIONS
FOR A TOTAL AGREEMENT DURATION OF FIVE YEARS AND FIVE MONTHS AND TOTAL AGREEMENT AMOUNT OF $5,499,529
WHEREAS, the Public Works department is responsible for maintaining traffic signals and other electrically powered traffic devices, including preventive and responsive activities to preserve traffic signal infrastructure necessary for the safe and efficient utilization of the city’s streets; and
WHEREAS, essential to these services is the ability to provide flexible, responsive, efficient, and effective services in order to maximize mobility and safety to the public; and
WHEREAS, due to the largely undefinable nature of this work, as well as the highly technical and complicated extent of the work including electrical trades and software and hardware maintenance, as well as emerging technologies, the procurement for a service provider for the Traffic-Related Electrical Devices Maintenance Program does not readily lend itself to a competitive bidding process; and WHEREAS, a competitive Request for Proposal (RFP) process is better suited for obtaining a qualified service provider, as it allows for an evaluation of proposals based on important criteria that cannot be considered in a rigid low bid process, such as technical expertise and flexibility; and
WHEREAS, on June 26, 2023, the City of Glendale released a Request for Proposals (RFP) 2023-006 for the maintenance of traffic signals and other traffic-related electrical devices; and
WHEREAS, the RFP process was selected so that the service agreement will cover the wide-range of potential troubleshooting, maintenance and repair services that may be needed in the duration of the agreement that may currently be unknown or otherwise difficult to quantify; and
WHEREAS, the RFP was shared with experienced electrical contractors, posted on the city's website, and advertised in the Crescenta Valley Weekly; and 73 of 85
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3 WHEREAS, on July 27, 2923, the city received three proposals and staff reviewed and evaluated all proposals based on the following criteria: qualifications and experience, quality of submittal, understanding of scope and methodology, and cost/budget control. Additionally, all proposers were interviewed; and WHEREAS, based on a combination of written submittals and the results of the interviews, the Yunex Traffic LLC team was determined to be the top ranked firm for the Traffic-Related Electrical Devices Maintenance Program; and WHEREAS, Yunex Traffic LLC has recent experience on a variety of Public Works maintenance programs of similar scope and cost such as for the cities of Anaheim, Garden Grove, and Newport Beach and they currently maintain traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in-pavement flashing crosswalks and rapid flashing beacons; and WHEREAS, Yunex Traffic LLC proposed a robust signal maintenance program with a project team dedicated to Glendale, versatile capabilities and the ability to deploy additional resources to Glendale if needed; and
WHEREAS, Yunex Traffic LLC demonstrated they possess valuable expertise and in-house capabilities in troubleshooting communication systems and a sophisticated yet user-friendly asset management and activity tracking system; and WHEREAS, Yunex Traffic LLC recently completed the Citywide Battery Backup System (BBS) Project for Glendale and their references were all positive; and WHEREAS, bidding out the signal maintenance program may lead to increased costs such change orders and additional mobilization expense due to the nature of the program and responding emergency events, and
WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interest of the city to dispense with competitive bidding.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
Section 1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interests of the city to dispense with competitive bidding, approve a contract award through a competitive request for proposal procurement process, and authorize the execution of an agreement with the highest scoring proposer.
Section 2.The Council hereby:
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3 (1) Dispenses with competitive bidding; and
(2) Authorizes the City Manager or a designee to execute a multi-year service agreement with Yunex Traffic LLC for the Maintenance of Traffic Signals and other Traffic-Related Electrical Devices in the amount of $2,975,058 for three years and five months and authorizes an option for two one-year agreement extensions for a total agreement duration of five years and five months and total agreement amount of $5,499,529.
Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
____________________________
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was Adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2023, the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
___________________________
City Clerk
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EXHIBIT 2
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EXHIBIT 2
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Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
GENERAL SERVICES AGREEMENT
CONTRACT No.
BETWEEN THE CITY OF GLENDALE
AND
YUNEX LLC.
THIS AGREEMENT (“Agreement”), effective February 1st, 2024 (“Effective Date”), is between the City of Glendale (“CITY”), a municipal corporation, and Yunex LLC. (“CONTRACTOR”), a California corporation (collectively, “PARTIES” or individually, “PARTY”).
RECITALS
A. CITY is a public entity organized and existing under its Charter and the State of California’s Constitution.
B. CONTRACTOR represents that CONTRACTOR is, and will continue to be for this Agreement’s duration, a California corporation in good standing which employs persons who are duly registered or licensed to practice in the State of California.
C. CONTRACTOR possesses the competence, experience, expertise, skill, facilities, equipment, personnel, financial wherewithal, and other resources necessary to perform this Agreement’s tasks in a professional and competent manner.
D. CONTRACTOR desires to furnish and perform professional services for CITY, on the terms and conditions described in this Agreement. CONTRACTOR has the legal authority to provide, engage in, and carry out the professional services set forth in this Agreement.
AGREEMENT
THEREFORE, CITY engages CONTRACTOR’s services, and in consideration of the PARTIES’ mutual promises, the PARTIES agree as follows:
1.0 INCORPORATION OF RECITALS
1.1. The Recitals constitute the factual basis upon which CITY and CONTRACTOR have entered into this Agreem ent. CITY and CONTRACTOR acknowledge the Recitals’ accuracy and, therefore, incorporate them into this Agreement.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D 8002402
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
2.0 TERM
2.1. This Agreement's Term is three years and five months, beginning the Effective Date listed above, unless this Agreement ends sooner according to the terms elsewhere in this document.
3.0 SERVICES
3.1. Scope of Work. CONTRACTOR shall provide routine preventive maintenance and extraordinary maintenance services of the City's traffic signals and other electrical traffic related electrical devices ('the Services"), in accordance with the Scope of Work, which is attached as Exhibit "A" to this Agreement and is incorporated into it by this reference. CONTRACTOR shall perform the Services at various locations throughout the City, which are identified in the Inventory of Traffic Signals and Other Electrical - Related Traffic Device Locations, attached hereto and incorporated herein as Exhibit "A- 1" to this Agreement.
3.2. Written Authorization.
(A) CONTRACTOR shall not make changes in the Scope of Work, perform any additional work, or provide any additional material, without first obtaining written authorization from CITY. If CONTRACTOR provides additional services or materials without written authorization, or if CONTRACTOR exceeds the Maximum Cost in Paragraph 7.4 of this Agreement, CONTRACTOR proceeds at CONTRACTOR’s own risk and without payment.
(B) CITY will authorize CONTRACTOR to proceed with discrete tasks by issuing written Task Orders. Receipt of a written Task Order, signed by CITY’s Project Manager, is a prerequisite for CONTRACTOR to proceed with each task . Each Task Order will specify a not -to-exceed price and a schedule for completion of the task.
CONTRACTOR shall not exceed the not -to-exceed price in each Task Order. In performing each phase or task, CONTRACTOR shall not exceed the Maximum Cost in Paragraph 7.4 of this Agreement. Issuance of a Task Order neither authorizes CONTRACTOR to incur expendit ures in excess of the Maximum Cost, nor relieves CONTRACTOR from its responsibility for completing all of the Services within the Maximum Cost.
3.3. Professional Standard of Care. During this Agreement’s Term:
(A) CONTRACTOR and its Subcontractors, subcontractors, employees, and agents (collectively, “CONTRACTOR PARTIES”) shall perform all of the Services in this Agreement in an expeditious and professional manner, using professionals properly licensed and duly qualified to perform the Services.
(B) CONTRACTOR PARTIES shall perform the work described in this DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
Agreement in accordance with generally accepted professional practices and principles, and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by members of CONTRACTOR PARTIES’ profession currently practicing in California. By delivering the completed work, CONTRACTOR PARTIES represent and certify that their work conforms to: the requirements of this Agreement; all applicable (federal, state, county, local, CITY) laws, rules, regulations, orders, and procedures; and the professional standard of care in California.
(C) CONTRACTOR PARTIES are responsible for making an
independent evaluation and judgment of all conditions affecting performance of the work, including without limitation: site conditions; existing fac ilities; seismic, geologic, soils, hydrologic, geographic, climatic conditions; applicable (federal, state, county, local, CITY) laws, rules, regulations, orders, and procedures; and all other contingencies or design considerations. Data, calculations, opinions, reports, investigations, or any other information or documents that CITY provides relating to site, local, or other conditions are not warranted or guaranteed, either expressly or implied, by CITY.
(D) When the Scope of Work requires or permits CITY’s review, approval, conditional approval, or disapproval, CONTRACTOR acknowledges that CITY’s review, approval, conditional approval, or disapproval:
(1) Is solely for the purposes of administering this Agreement and determining whether CONTRACTOR is entitled to payment for its Services;
(2) Is not to be construed as a waiver of any breach, or acceptance by CITY, of any responsibility — professional or otherwise— for the Services or CONTRACTOR’s work
product;
(3) Does not relieve CONTRACTOR of the responsibility for complying with the standard of perfor mance or professional care; or laws, regulations, or industry standards; and
(4) Does not relieve CONTRACTOR from liability for damages arising out of CONTRACTOR’s: negligent acts, errors, or omissions; recklessness; willful misconduct; or
noncompliance with industry standards.
(E) Without additional compensation to CONTRACTOR and at no cost to CITY, CONTRACTOR shall correct or revise all errors, mistakes, or deficiencies in its work product, studies, reports, designs, drawings, specifications, or other services.
3.4 Compliance with Law. All services performed and work rendered shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the CITY and any Federal, State or local governmental agency having DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
jurisdiction in effect at the time service is rendered. CONTRACTOR represents and warrants that CONTRACTOR engages persons and entities who are duly registered or licensed as necessary to perform the services in the State of California. By delivering the completed work, CONTRACTOR represents and certifies that the work conforms to: the requirements of this Agreement; all applicable (federal, state, county, local, CITY) laws, rules, regulations, orders, and procedures; and the professional standard of care i n California.
3.5 Warranty. CONTRACTOR shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s sole negligence. CONTRACTOR warrants all work under the Agreement to be of good quality and free from any defective or faulty material and workmanship.
CONTRACTOR agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, CONTRACTOR shall within ten (10) days after being notified in writing by the City of any defect in the work or nonconformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at his sole cost and expense.
4.0 TIME FOR PERFORMANCE
4.1. CONTRACTOR shall complete all of the Services by July 1, 2027.
4.2. If the Project Time Schedule calls for performance of the Services in phases or discrete increments, CONTRACTOR shall not proceed from one phase or increment to the next without written authorization from CITY’s Project Manager.
4.3. Force Majeure. If an event or condition constituting a “force majeure”— including, but not limited to, an act of God, labor dispute, civil unrest, epidemic, or natural disaster— prevents or delays a PARTY from performing or fulfilling an obligation under this Agreement, the PARTY is not in Default, under Paragraph 13.1 of this Agreement, of the obligation. A delay beyond a PARTY’s control automatically extends th e time, in an amount equal to the period of the delay, for the PARTY to perform the obligation under this Agreement. The PARTIES shall prepare and sign an appropriate document acknowledging any extension of time under this Paragraph.
5.0 PERSONNEL
5.1. Project Management . Each PARTY shall appoint a Project Manager.
The Project Managers shall meet as needed to coordinate, review, and ensure CONTRACTOR’s performance under this Agreement. CITY’s Project Manager will DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
oversee the administration of CONTRACTOR’s tasks under this Agreement.
5.2. Key Personnel . CONTRACTOR’s project team shall work under the direction of the following key personnel Steven Teal, Director of CS. CONTRACTOR shall employ the key personnel. CONTRACTOR shall minimize changes to its key personnel. CITY may request key personnel changes, and CITY may review and approve key personnel changes proposed by CONTRACTOR. CITY will not unreasonably withhold approval of key personnel assignments and changes.
5.3. Use of Agents or Assistants. With CITY’s prior written approval, CONTRACTOR may employ, engage, or retain the services of persons or entities (“Subcontractors”) that CONTRACTOR may deem proper to aid or assist in the proper performance of CONTRACTOR’s duties. CITY is an intended beneficiary of all work that the Subcontractors perform for purposes of establishing a duty of care between the Subcontractors and CITY. CONTRACTOR is as responsible for the performance of its Subcontractors as it would be if it had rendered the Services itself. All costs of the tasks performed or the expenses incurred by the Subcontractors are chargeable directly to CONTRACTOR. Nothing in this Agreement constitutes or creates a contractual relationship between CITY and anyone other than CONTRACTOR.
5.4. Independent Contractor.
(A) CONTRACTOR understands and acknowledges that CONTRACTOR is an independent contractor, not an employee, partner, agent, or principal of CITY. This Agreement does not create a partnership, joint venture, association, or employer-employee relationship between the PARTIES. At its own expense, CONTRACTOR is responsible for providing compensation; employment benefits; disability, unemployment, and other insurance; workers’ compensation; training; permits and licenses; and office space for CONTRACTOR and for CONTRACTOR’s employees and SubCONTRACTO Rs.
CONTRACTOR has, and shall retain, the right to exercise full control over the employment, direction, compensation, and discharge of all persons whom CONTRACTOR uses in performing the Services under this Agreement. CONTRACTOR shall provide the Services in CONTRACTOR’s own manner and method, except as this Agreement specifies.
CONTRACTOR shall treat a provision in this Agreement that may appear either to give CITY the right to direct CONTRACTOR as to the details of doing the work, or to exercise a measure of control over the work, as giving CONTRACTOR direction only as to the work’s end result.
(B) CONTRACTOR shall indemnify, defend (including CONTRACTOR’s providing and paying for legal counsel for CITY), and hold harmless CITY for any obligation; claim; suit; demand for tax or retirement contribution, including any contribution or payment to the Public Employees Retirement System (PERS); social security; salary or wages; overtime, penalty, or interest payment; or workers’ compensation payment that CITY
may be required to make on behalf of CONTRACTOR, an employee of DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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CONTRACTOR, or any employee of CONTRACTOR construed to be an employee of CITY, for the work done under this Agreement.
5.5. Non-Discrimination in Employment. CONTRACTOR shall not discriminate against any employee or person who is subject to this Agreement because of race, color, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, parenthood, medical condition, or physical or mental disability.
5.6. Disability Access Laws. CONTRACTOR represents and certifies that the work product, studies, reports, designs, drawings, and specifications that CONTRACTOR prepares under this Agreement fully conform to all applicable disability access and design laws, regulations, and standards — including, but not limited to, the Americans with Disabilities Act (42 U.S.C. Sections 12101 et seq .) and Title 24 of the California Code of Regulations— when the Scope of Work requires or calls for compliance with those laws, regulations, or standards.
5.7. Prevailing Wage Laws. Services by persons deemed to be employees of CONTRACTOR possibly may be subject to prevailing wages under California Labor Code Sections 1770-1781. CONTRACTOR’s sole responsibility is to comply with those requirements, should they apply. If a dispute based upon the prevailing wage laws occurs, CONTRACTOR, at its expense, shall indemnify, defend (including CONTRACTOR’s providing and paying for legal counsel for CITY), and hold harmless CITY, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, wages, costs, or expenses pertaining to the prevailing wage laws.
5.8. Workers’ Compensation . CONTRACTOR understands and acknowledges that all persons furnishing services to CITY under this Agreement are, for the purpose of workers’ compensation liability, employees solely of CONTRACTOR and not of CITY. In performing the Services or the work under this Agreement, CONTRACTOR is liable for providing workers’ compensation benefits to CONTRACTOR’s employees, or anyone whom CONTRACTOR directly or indirectly hires, employs, or uses. CITY is not responsible for any claims at law or in equity caused by CONTRACTOR’s failure to comply with this Paragraph.
5.9. Executive Order N-6-22 – Russia Sanctions.
(A) CITY may be using State of California grant funds for this Agreement. Accordingly, because CITY may be paying, awarding, or providing CONTRACTOR with that State grant money, in whole or in part, CONTRACTOR must fully comply with the Governor’s March 4, 2022, Executive Order N-6- 22 (https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf) (“State Executive Order”). The State Executive Order concerns economic sanctions (“Economic Sanctions”) and other sanctions imposed by the U.S. government, and the State of California, in response to Russia’s actions in Ukraine.
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(B) CONTRACTOR is solely responsible for reviewing the State Executive Order in full and complying with its requirements, as applicable. CONTRACTOR states and represents that CONTRACTOR has read the State Executive Order, is not the subject or target of any Economic Sanctions, and will comply with any request to report information or submit documents to the State, or CITY, or both, before or after the expiration, termination, or cancellation of this Agreement.
(C) At any time and upon written notice to CONTRACTOR, CITY, in its sole discretion, may either immediately invoke any one or more of the remedies listed in Paragraph 13.3 for Default under Paragraph 13.1(B), or terminate this Agreement for CITY’s convenience under Paragraph 13.4, if CITY determines that any one or more of the following circumstances or events have occurred:
(1) CONTRACTOR is the subject or target of Economic Sanctions;
(2) CONTRACTOR is conducting prohibited transactions with sanctioned individuals or entities; or
(3) CONTRACTOR has failed to comply, in any manner, with the State Executive Order.
6.0 FACILITIES
6.1. CONTRACTOR shall provide all facilities necessary to fully perform and complete the Services. If CONTRACTOR needs to use a CITY facility, CONTRACTOR shall meet and confer with CITY before CONTRACTOR begins the work that this Agreement requires, the PARTIES shall agree to any costs chargeable to CONTRACTOR, and in an amendment to this Agreement, the PARTIES shall describe the facility’s terms of use and its charges.
6.2. CONTRACTOR shall pay for any damage to CITY property, facilities, structures, or streets arising out of CONTRACTOR’s use, occupation, operation, or activities in, upon, under, or over any portion of them.
7.0 PAYMENT
7.1. CITY’s payment to CONTRACTOR will be based upon CONTRACTOR’s Fee Schedule/ or Hourly Rate, which is attached as “Exhibit B” to this Agreement and is incorporated into it by this reference. Except as itemized in the Fee Schedule, CONTRACTOR shall pay for all expenses, including reimbursable or out -of-pocket expenses, that CONTRACTOR incurs in performing the Services. The Fee Schedule will remain in effect for the Agreement’s Term.
7.2. Fee. CITY shall pay for the Services that CONTRACTOR performs DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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in accordance with this Agreement at the hourly rate(s) specified in “Exhibit B”, the TOTAL amount of which is not to exceed Two Million Nine Hundred Seventy-Five Thousand Fifty-Eight Dollars and Zero Cents ($2,975,058.00).
7.3. If CITY requires additional work not included in this Agreement, CONTRACTOR and CITY shall negotiate the additional work, mutually agree on the amount of additional compensation, and memorialize the terms in either a separate written contract or an amendment to this Agreement.
7.4. Maximum Cost. CONTRACTOR expressly acknowledges that the total cost to complete all tasks set forth in “Exhibit A” must not exceed Two Million Nine Hundred Seventy-Five Thousand Fifty-Eight Dollars and Zero Cents ($2,975,058.00) (“Maximum Cost”). When CONTRACTOR has billed 75% of the Maximum Cost, CONTRACTOR shall prov ide written notice to CITY’s Project Manager that CONTRACTOR has expended 75% of the Maximum Cost.
7.5. Taxes. CONTRACTOR shall pay all applicable (federal, state, county, local, CITY) excise, sales, consumer use, possessory interest, or other similar taxes required by law that are levied upon this Agreement or upon CONTRACTOR’s services under this Agreement.
7.6. I
nvoi ces. CONTRACTOR shall submit an original, itemized invoice to CITY for approval, before receiving compensation. CONTRACTOR shall submit the invoice at no more than monthly intervals. All invoices must include a summary of total costs, description of the Services performed, a brief itemization of costs associated with each task or phase, and the total phase or project costs to date.
8.0 AUDIT BY CITY
8.1. During this Agreement’s Term and for a period of four (4) years after the expiration, cancellation, or termination of this Agreement, or any extension of it, CONTRACTOR shall:
(A) Keep and maintain, in their original form, all records, books, papers, or documents related to CONTRACTOR’s performance of this Agreement; and
(B) Permit CITY or its authorized representatives, at all reasonable times, to have access to, examine, audit, excerpt, copy, photocopy, photograph, or transcribe all records, books, papers, or documents related to CONTRACTOR’s performance of this Agreement including, but not limited to: direct and indirect charges, and detailed documentation, for work CONTRACTOR has performed or will perform under this Agreement.
9.0 DATA, RECORDS, PROPRIETARY RIGHTS
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9.1. Copies of Data . CONTRACTOR shall provide CITY with copies or originals of all data that CONTRACTOR generates, uses, collects, or stores in relation to all work associated with this Agreement. Data that CONTRACTOR generates, uses, collects, stores, or provides must be in a form acceptable to, and agreed upon by, CITY.
9.2. Ownership and Use.
(A) Unless CITY states otherwise in writing, each document— including, but not limited to, each report, draft, record, drawing, or specification (collectively, “work product”)— that CONTRACTOR prepares, reproduces, or causes its preparation or reproduction for this Agreement is CITY’s exclusive property.
(B) CONTRACTOR acknowledges that its use of the work product is limited to the purposes contemplated by the Scope of Work. CONTRACTOR makes no representation of the work product’s application to, or suitability for use in, circumstances not contemplated by the Scope of Work.
9.3. Intellectual Property.
(A) If CONTRACTOR uses or incorporates patented, trademarked, or copyrighted work, ideas, or products— in whole or in part— into CONTRACTOR’s work product, CONTRACTOR represents that:
(1) CONTRACTOR holds the patent, trademark, or copyright to the work, idea, or product; or
(2) CONTRACTOR is licensed to use the patented, trademarked, or copyrighted work, idea, or product.
(B) Unless CIT Y states otherwise in writing, all proprietary rights or intellectual property rights, including copyrights, that arise from creation of the work under this Agreement vest in CITY. CONTRACTOR waives and relinquishes all claims to proprietary rights and intellectual property rights, including copyrights, in favor of CITY.
(C) CONTRACTOR shall indemnify, defend (including CONTRACTOR’s providing and paying for legal counsel for CITY), and hold harmless CITY, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, royalties, fines, penalties, costs, or expenses arising out of or alleging any infringement or misappropriation of a patent, copyright, trade secret, trade name, trademark, or other intellectual property right or proprietary right.
9.4. Confidentiality. CONTRACTOR shall not use any information that it obtains from performing the Services for any purpose other than for fulfillment of DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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CONTRACTOR’s Scope of Work. Without CITY’s prior written authorization, CONTRACTOR shall not disclose or publish— or authorize, permit, or allow others to disclose or publish— data, drawings, designs, specifications, reports, or other information relating to the Services or the work that CITY assigns to CONTRACTOR or to which CONTRACTOR has access.
9.5. Public Records Act.
(A) CONTRACTOR acknowledges that this Agreement is a public record. This Agreement, its Exhibits, and all documents produced under this Agreement are subject to the California Public Records Act (Government Code Sections 7920.000 et seq.), including its exemptions. CONTRACTOR acknowledges that CITY has no obligation to notify CONTRACTOR when a request for records is received.
(B) CONTRACTOR shall identify in advance all records, or portions of them, that CONTRACTOR believes are exempt from production under the Public Records Act.
(C) If CONTRACTOR claims a privilege against public disclosure or otherwise objects to the records’ disclosure, then:
(1) CONTRACTOR may, when notified by CITY of the request, seek protection from disclosure by timely applying for relief in a court of competent jurisdiction; or
(2) CITY may either decline to produce the requested information, or redact portions of the documents and produce the redacted records.
(D) If CONTRACTOR fails to identify one or more protectable documents, in CITY’s sole discretion, and without its being in breach of this Agreement or its incurring liability to CONTRACTOR, CITY may produce the reco rds— in whole, in part, or redacted— or may decline to produce them.
(E) CONTRACTOR shall indemnify, defend (including CONTRACTOR’s providing and paying for legal counsel for CITY), and hold harmless CITY, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, costs, or expenses arising out of or alleging CITY’s refusal to publicly disclose one or more records that CONTRACTOR identifies as protectable, or asserts is protectable.
10.0 CONFLICT OF INTEREST; CAMPAIGN CONTRIBUTIONS
10.1. Conflict of Interest. CONTRACTOR represents and certifies that:
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(A) CONTRACTOR’s personnel are not currently officers, agents, employees, representatives, or elected officials of CITY;
(B) CONTRACTOR will not employ or hire a CITY officer, agent, employee, representative, or elected official during this Agreement’s Term;
(C) CITY’s officers, agents, employees, representatives, and elected officials do not, and will not, have any direct or indirect financial interest in this Agreement; and
(D) During this Agreement’s Term, CONTRACTOR will inform CITY about any possible conflict of interest that may arise as a result of any change in circumstances.
10.2. Campaign Contributions.
(A) CONTRACTOR and its SubCONTRACTORs shall fully comply with Glendale Municipal Code Section 1.10.060, which places limitations on CONTRACTOR’s and its SubCONTRACTORs’ ability to make campaign contributions to certain elected City officials or candidates for elected City office. Specifically, Section 1.10.060 prohibits:
(1) A CONTRACTOR (including a subCONTRACTOR)― who
has a contract with the City of Glendale, Glendale Successor Agency, or the Housing Authority of the City of Glendale and that contract is subject to approval by the City Council, Successor Agency, or Housing A uthority― from making a
contribution to a City Council member, City Clerk, or City Treasurer, when the contract has a total anticipated or actual value of $50,000 or more, or a combination or series of contracts having a value of $50,000 or more; and
(2) A City Council member, Successor Agency member, or Housing Authority member from voting on a contract in which a
CONTRACTOR (or a subCONTRACTOR) has provided a
campaign contribution.
(B) CONTRACTOR acknowledges that even if the Maximum Cost in Paragraph 7.4 of this Agreement is less than $50,000, CONTRACTOR still may be subject to the campaign contribution limitations in Municipal Code Section 1.10.060, when:
(1) CONTRACTOR and CITY amend the Scope of Work in this Agreement which increases the Maximum Cost to equal or exceed $50,000; or
(2) CITY, Glendale Successor Agency, or the Housing Authority awards CONTRACTOR another contract which has a total
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anticipated or actual value of $50,000 or more, or awards CONTRACTOR a combination or series of contracts which
have a value of $50,000 or more.
(C) CONTRACTOR represents and certifies that:
(1) CONTRACTOR has read and fully understands the provisions of Municipal Code Section 1.10.060;
(2) CONTRACTOR will not : (a) make a prohibited campaign contribution to an individual holding CITY elective office; or (b) otherwise violate Municipal Code Section 1.10.060; and
(3) CONTRACTOR shall timely complete, return, and update one or more disclosure or reporting forms that CITY provides.
11.0 INSURANCE
11.1. When CONTRACTOR signs and delivers this Agreement to CITY, and during this Agreement’s Term, CONTRACTOR shall furnish CITY with insurance forms that fully meet the requirements of— and contain provisions entirely consistent with— all of the “Insurance Requirements,” which are attached as “Exhibit C” to this Agreement and are incorporated into it by this reference.
11.2. This Agreement’s insurance provisions:
(A) Are separate and independent from the indemnification and defense provisions in Article 12 of the Agreement; and
(B) Do not limit, in any way, the applicability, scope, or obligations of the indemnification and defense provisions in Article 12 of the Agreement.
12.0 INDEMNITY
12.1. To the maximum extent permitted by law — including, but not limited to, California Civil Code Sections 2778— CONTRACTOR, its employees, agents, SubCONTRACTORs, and persons whom CONTRACTOR employs or hires (individually and collectively, “CONTRACTOR INDEMNITOR”) shall indemnify, defend, and hold harmless CITY, its officers, agents, employees, and representatives (individually and collectively, “CITY INDEMNITEE”) from and against a “ liability” [as defined in Subparagraph (A) below], or an “expense” [as defined in Subparagraph (B) below], or DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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both, that arise out of, pertain to, or relate to an act, error, or omission of a CONTRACTOR INDEMNITOR:
(A) “ Liability” means claims, suits, actions, causes of action, proceedings, judgments, decrees, awards, settlements, liens, losses, damages, injuries, or liability of any kind, whether the liability is:
(1) Actual or alleged;
(2) In contract or in tort; or
(3) For bodily injury (including accidental death), personal injury, advertising injury, or property damage.
(B) “ Expense” means fees, costs, sums, penalties, fines, charges, or expenses of any kind, including, but not limited to:
(1) Attorney’s fees;
(2) Costs of an investigation, litigation, arbitration, mediation, administrative or regulatory proceeding, or appeal;
(3) Fees of an accountant, expert witness, CONTRACTOR, or other professional; or
(4) Pre or post: judgment interest or settlement interest.
12.2. Under this Article, CONTRACTOR INDEMNITOR’s defense and indemnification obligations:
(A) Apply to a liability, or an expense, or both, that arise out of, pertain to, or relate to the actual or alleged passive negligence of a CITY INDEMNITEE; but (B) Do not apply to a liability, or an expense, or both, that arise out of, pertain to, or relate to the sole active negligence or willful misconduct of a CITY INDEMNITEE.
12.3. To the extent that CONTRACTOR INDEMNITOR’s insurance policy provides an upfront defense to CITY, CONTRACTOR INDEMNITOR’s obligation to defend a CITY INDEMNITEE under this Article:
(A) Means that CONTRACTOR INDEMNITOR shall provide and pay for legal counsel, acceptable to CITY, for the CITY INDEMNITEE;
(B) Occurs when a claim, suit, complaint, pleading, or action against a CITY INDEMNITEE arises out of, pertains to, relates to, or asserts an act, error, or omission of CONTRACTOR INDEMNITOR; and
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(C) Arises regardless of whether a claim, suit, complaint, pleading, or action specifically names or identifies CONTRACTOR INDEMNITOR.
12.4. Paragraph 12.3 does not limit or extinguish CONTRACTOR INDEMNITOR’s obligation to reimburse a CITY INDEMNITEE for the costs of defending the CITY INDEMNITEE against a liability , or an expense, or both. CONTRACTOR INDEMNITOR’s proportionate percentage of fault. A CITY INDEMNITEE’s right to recover defense costs and attorney’s fees under this Article does not require, and is not contingent upon, the CITY INDEMNITEE’s first:
(A) Requesting that CONTRACTOR INDEMNITOR provide a defense to the CITY INDEMNITEE; or
(B) Obtaining CONTRACTOR INDEMNITOR’s consent to the CITY INDEMNITEE’s tender of defense.
12.5. If CONTRACTOR subcontracts all or any portion of the Services under this Agreement, CONTRACTOR shall provide CITY with a written agreement from each Subcontractor, who must indemnify, defend, and hold harmless CITY INDEMNITEE under the terms in this Article.
12.6. CONTRACTOR INDEMNITOR’s obligation to indemnify, defend, and hold harmless CITY will remain in effect and will be binding upon CONTRACTOR INDEMNITOR whether the liability , or the expense, or both, accrues — or is discovered— before or after this Agreement’s expiration, cancellation, or termination.
12.7. Except for Paragraph 12.3, this Article’s indemnification and defense provisions are separate and independent from the insurance provisions in Article 11. In addition, the indemnification and defense provisions in this Article:
(A) Are neither limited to nor capped at the coverage amounts specified under the insurance provisions in Article 11; and
(B) Do not limit, in any way, the applicability, scope, or obligations of the insurance provisions in Article 11.
13.0 DEFAULT, REMEDIES, AND TERMINATION
13.1. Default. Default under this Agreement occurs upon any one or more of the following events:
(A) CONTRACTOR refuses or fails— whether partially, fully, temporarily, or otherwise— to:
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(1) Provide or maintain enough properly trained personnel, or licensed personnel, or both, to perform the Services that this Agreement requires;
(2) Pay for, obtain, maintain, or renew the insurance policies or coverages that this Agreement requires;
(3) Comply with indemnification, defense, or hold harmless provisions that this Agreement requires; or
(B) CONTRACTOR, or its personnel, or both— whether partially, fully, temporarily, or otherwise:
(1) Disregards or violates a law, ordinance, rule, procedure, regulation, directive, or order;
(2) Refuses or fails to pay for, obtain, maintain, or renew requisite licenses;
(3) Refuses or fails to observe, perform, or fulfill a covenant, condition, obligation, term, or provision of this Agreement; (4) Commits an unlawful, false, fraudulent, dishonest, deceptive, or dangerous act while performing the Services under this Agreement; or
(C) CONTRACTOR:
(1) Or another party for or on behalf of CONTRACTOR: institutes proceedings under any bankruptcy, reorganization, receivership or other insolvency; or assigns or transfers assets to its creditors;
(2) Delegates— whether in whole, in part, temporarily, or otherwise— its duties or obligations under this Agreement, without notifying CITY, or without CITY’s written authorization;
(3) Assigns, transfers, pledges, hypothecates, grants, or encumbers— whether in whole, in part, temporarily, or
otherwise— this Agreement or any interest in it, without notifying CITY, or without CITY’s written authorization;
(4) Or one of its partners, directors, officers, or general managers, or a person who exercises managerial authority on
CONTRACTOR’s behalf, is convicted under state or federal law, during this Agreement’s Term, of embezzlement, theft, fraud, forgery, bribery, deceptive or unlawful business practices, perjury, falsifying or destroying records or evidence, DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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receiving stolen property, or other offense indicating a lack of business integrity or business honesty; or
(D) Any other justifiable cause or reason, as reasonably determined by the City Manager, or a designee.
13.2. Notice of Default. If CITY deems that CONTRACTOR is in Default, or that CONTRACTOR has failed in any other respect to perform satisfactorily the Services specified in this Agreement, CITY may give written notice to CONTRACTOR specifying the Default(s) that CONTRACTOR shall remedy within 5 days after receiving the notice. The Notice of Default will set forth one or more bases for any dissatisfaction and may suggest corrective measures.
13.3. Remedies upon Default. Within 5_ days after receiving CITY’s Notice of Default, if CONTRACTOR refuses or fails to remedy the Default(s), or if CONTRACTOR does not commence steps to remedy the Default(s) to CITY’s reasonable satisfaction, CITY may exercise any one or more of the following remedies:
(A) CITY may, in whole or in part and for any length of time, immediately suspend this Agreement until such time as CONTRACTOR has corrected the Default; (B) CITY may provide for the Services either through its own forces or from another CONTRACTOR, and may withhold any money due (or may become owing to) CONTRACTOR for a task related to the claimed Default;
(C) CITY may withhold all moneys, or a sum of money, due CONTRACTOR under this Agreement, which in CITY’s sole determination, are sufficient to secure CONTRACTOR’s performance of its duties and obligations under this Agreement;
(D) CITY may immediately terminate the Agreement;
(E) CITY may exercise any legal remedy, or equitable remedy, or both, including, but not limited to, filing and action in court:
(1) Seeking CONTRACTOR’s specific performance of all or any part of this Agreement; or
(2) Recovering damages for CONTRACTOR’s Default, breach, or violation of this Agreement; or
(F) CITY may pursue any other available, lawful right, remedy, or action.
13.4. Termination for Convenience. Independent of the remedies provided in Paragraph 13.3, CITY may elect to terminate this Agreement at any time upon 30 days’ prior written notice. Upon termination, CONTRACTOR shall receive compensation only for that work which CONTRACTOR had satisfactorily completed to the termination date.
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CITY shall not pay CONTRACTOR for de-mobilization, takedown, disengagement, wind- down, or other costs incurred arising out of this Agreement’s termination.
14.0 GENERAL PROVISIONS
14.1. Entire Agreement. This Agreement represents the entire and integrated agreement between the PARTIES. This Agreement supersedes all prior and contemporaneous communications, negotiations, understandings, promises and agreements, either oral or written. Neither CONTRACTOR nor CITY has made any promises or representations, other than those contained in this Agreement or those implied by law. The PARTIES may modify this Agreement, or any part of it, by a written amendment with CITY’s and CONTRACTOR’s signature.
14.2. Interpretation. This Agreement is the product of negotiat ion and compromise by both PARTIES. Every provision in this Agreement must be interpreted as though the PARTIES equally participated in its drafting. Therefore, despite the provisions in California Civil Code Section 1654, if this Agreement’s language is uncertain, the Agreement must not be construed against the PARTY causing the uncertainty to exist. In interpreting this Agreement and resolving any ambiguities, this Agreement will take precedence over any cover page or attachments. If a conflict occurs between a provision in this Agreement and a provision in an attachment, the following order of precedence applies, with the terms and conditions in the document higher on the list governing over those lower on the list:
(1) The Agreement.
(2) Exhibit C (Insurance Requirements)
(3) Exhibit A & A-1 (Scope of Work) & (Inventory of Traffic Signals and Other Electrical -Related Traffic Device
Locations)
(4) Exhibit B – Fee Schedule
14.3. Headings. All headings or captions in this Agreement are for convenience and reference only. They are not intended to define or limit the scope of any term, condition, or provision.
14.4. Governing Law; Jurisdiction.
(A) California’s laws govern this Agreement’s construction and interpretation regardless of the laws that might otherwise apply under applicable principles of conflicts of law or choice of law.
(B) If CONTRACTOR or CITY brings a lawsuit to enforce or interpret one or more provisions of this Agreement, jurisdiction is in the Superior Court of the County of Los Angeles, California, or where otherwise appropriate, in the United States District Court, Central District of California. CONTRACTOR and CITY acknowledge that the DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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Agreement was negotiated, entered into, and executed— and the Services are performed— in the City of Glendale, California.
(C) Unless this Agreement provides otherwise, any reference to laws, ordinances, rules, or regulations include their later amendments, modifications, and successor legislation.
14.5. Waiver of Breach. If either PARTY fails to require the other to perform any term in this Agreement, that failure does not prevent the PARTY from later enforcing that term, or any other term. If either PARTY waives the other’s breach of a term, that waiver is not treated as waiving a later breach of the term. A waiver of a term is valid only if it is in writing and signed by the PARTY waiving it. This Agreement’s duties and obligations:
(A) Are cumulative (rather than alternative) and are in addition to (rather than a limitation on) any option, right, power, remedy, or privilege; and (B) Are not exhausted by a PARTY’s exercise of any one of them.
14.6. Attorney’s Fees. If CITY or CONTRACTOR brings an action at law or in equity to enforce or interpret one or more provisions of this Agreement, the “prevailing party” is entitled to “reasonable attorney’s fees” in addition to any other relief to which the prevailing party may be entitled. A “prevailing party” has the same meaning as that term is defined in California Code of Civil Procedure Section 1032(a)(4). “Reasonable attorney’s fees” of the City Attorney’s office means the fees regularly charged by private attorneys who:
(A) Practice in a law firm located in Los Angeles County; and
(B) Have an equivalent number of years of professional experience in the subject matter area of the law for which the City Attorney’s services were rendered.
14.7. Further Assurances. Upon CITY’s request at any time, CONTRACTOR shall promptly:
(A) Take further necessary action; and
(B) Sign, acknowledge, and deliver all additional documents as may be reasonable, necessary, or appropriate to carry out this Agreement’s intent, purpose, and terms.
14.8. Assignment.
(A) This Agreement does not give any rights or benefits to anyone, other than to CITY and CONTRACTOR. All duties, obligations, and responsibilities under this DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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Agreement are for the sole and exclusive benefit of CITY and CONTRACTOR, and are not for the benefit of another person, entity, or organization. Without CITY’s prior written authorization, CONTRACTOR shall not do any one or more of the following:
(1) Assign or transfer a right or interest— whether in whole, in part, temporarily, or otherwise— in this Agreement; or
(2) Delegate a duty or obligation owed— whether in whole, in part, temporarily, or otherwise— under this Agreement.
(B) Any actual or attempted assignment of rights or delegation of duties by CONTRACTOR, without CITY’s prior written authorization, is wholly void and totally ineffective for all purposes; and does not postpone, delay, alter, extinguish, or terminate CONTRACTOR’s duties, obligations, or responsibilities under this Agreement.
(C) If CITY consents to an assignment of rights, or a delegation of duties, or both, CONTRACTOR’s assignee or legal representative shall agree in writing to personally assume, perform, and to be bound unconditionally by the covenants, obligations, terms, and conditions in this Agreement.
14.9. Successors and Assigns. Subject to the provisions in Paragraph 14.8, this Agreement is binding on the heirs, executors, administrators, successors, and assigns of the respective PARTIES.
14.10. Time is of the Essence.
(A) Except when this Agreement states otherwise, time is of the essence in this Agreement. CONTRACTOR acknowledges that this Agreement’s time limits and deadlines are reasonable for CONTRACTOR’s performing the Services under this Agreement.
(B) Unless this Agreement specifies otherwise, any reference to “day” or “days” means calendar and not business days. If the last day for giving notice or performing an act under this Agreement falls on a weekend, a legal holiday listed in either Glendale Municipal Code Section 3.08.010 or California’s Government Code, or a day when City Hall is closed, the perio d is extended to and including the next day that CITY is open for business. A reference to the time of day refers to local time for Glendale, California.
14.11. Recycled Paper. CONTRACTOR shall endeavor to submit all reports, correspondence, and documents related to this Agreement on recycled paper.
14.12. Notices.
(A) The PARTIES shall submit in writing all notices and correspondence that this Agreement requires or permits, and shall use the following delivery method:
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(1) Personal delivery;
(2) U.S. mail, first class postage prepaid;
(3) “Certified” U.S. mail, postage prepaid, return receipt requested;
(4) Facsimile; or
(5) Email.
(B) All written notices or correspondence done in the manner described in Subparagraph (A) above with the street address or place, facsimile number, or email address listed in Subparagraph (C) below will be presumed “given” to a PARTY on whichever date occurs earliest:
(1) The date of personal delivery;
(2) The third (3rd) business day following deposit in the U.S. mail, when sent by “first class” mail;
(3) The date on which the PARTY or its agent either signed the return receipt or refused to accept delivery, as noted on the return receipt or other U.S. Postal Service form, when sent by “certified” mail; or
(4) The date of transmission, when sent by facsimile or email.
(C) CITY and CONTRACTOR designate the following contact person, street address or place, telephone number, and facsimile number or email address for giving notice:
CITY: City of Glendale
Dept.: Public Works Department
633 E. Broadway, Room 205
Glendale, CA 91206
Attn: Pastor Casanova, Principal Traffic Engineer
Tel. No.: 818-548-3945
Email: [email protected]
CONTRACTOR: Yunex LLC.
1026 E. Lacy Avenue
Anaheim, CA 92805,
Attn: Steven Teal, Director
Tel: (714) 497-5043
Email: [email protected]
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(D) At any time, by providing written notice to the other PARTY, CITY or CONTRACTOR may change the contact information listed in Subparagraph (C) above.
14.13. Survival. This Paragraph and the obligations set forth in Paragraphs
5.4, 5.6, 5.7, 5.8, 7.5, 8.1, 9.1, 9.2, 9.3, 9.4, 9.5, 11.1, 11.2, 12.1, 12.2, 12.3, 12.4, 12.5,
12.6, 12.7, 13.3, 14.5, 14.6, 14.7, 14.8, 14.9, and 14.12 survive this Agreement’s expiration, cancellation, or termination.
14.14. Severability. The invalidity, in whole or in part, of any term of this Agreement will not affect this Agreement’s remaining terms.
14.15. Counterparts. This Agreement may be executed in counterparts, each of which is an original, but all of which constitutes one and the same document. The PARTIES shall sign a sufficient number of counterparts, so that each PARTY will receive a fully executed original of this Agreement.
14.16. Representations – Authority. The PARTIES represent that:
(A) They have read this Agreement, fully understand its contents, and have received a copy of it;
(B) Through their duly authorized representative, they are authorized to sign this Agreement, and they are bound by its terms; and (C) They have executed this Agreement on the date opposite their signature.
14.17. Digital Signatures. A signed copy of this Agreement or any amendment thereto bearing a digital signature, shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such amendment thereto for all purposes, and each digital signature should be given the same legal force and effect as a handwritten signature.
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Executed at Glendale, California.
CITY OF GLENDALE:
By Date:
(Name)
(Title)
CONSULTANT:
By Date:
(Name)
(Title)
PUBLIC WORKS DEPARTMENT
REVIEWED
NAME:
TITLE:
SIGNATURE:
DATE:
APPROVED AS TO FORM
NAME:
TITLE:
SIGNATURE:
DATE:
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D January 30, 2024
Director of Service
Steven Teal
Miah Yun
Principal Assistant City Attorney
January 31, 2024
January 31, 2024
Daniel Hernandez
Interim Public Works Director
John Takhtalian
Assistant City Manager
January 31, 2024
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EXHIBIT LIST
Exhibit A: Scope of Work
(10 pages)
Exhibit A-1: (Traffic Signals and Other Electrical-Related (10 pages) Traffic Device Locations)
Exhibit B: Fee Schedule/Hourly Rate
(5 page)
Exhibit C: Insurance Requirements
(7 pages)
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Exhibit A – Scope of Work
The Contractor shall perform maintenance of all traffic-related electrical devices, as more particularly described and listed in Exhibit A -1 (Inventory of Traffic Signals and Other Electrical-Related Traffic Device Locations), including 245 traffic signals, 42 CCTV Camera locations, 12 hard- wired flashing beacon systems, 47 solar -powered wir eless flashing beacon systems, one (1) in- roadway warning light systems, and miscellaneous electrical maintenance services for the City of Glendale. The Contractor shall have available and readily accessible all required vehicles, tools, equipment, apparat us, facilities, labor and material to perform all work necessary to maintain the traffic related electrical devices in compliance with latest State of California Department of Transportation (Caltrans) standards and specifications, as well as the latest Ci ty of Glendale Specifications.
The Contractor shall provide and maintain emergency service response on twenty-four (24) hours a day, seven (7) days per week basis, including all holidays. Service vehicles used by the Contractor shall be stocked with sufficient new spare traffic signal equipment to restore the signal systems to proper working order. The Contractor shall provide traffic control/lane closures that conform to latest editions of the California Manual on Uniform Traffic Control Devices (CAMUTCD) and Work Area Traffic Control Handbook (WATCH) manual.
Routine preventive maintenance shall be conducted in accordance with the schedule set forth at each traffic signal and other electrical -related traffic devices and will not require written author ization to proceed with work. CONTRACTOR shall commence work on extraordinary maintenance services to be performed upon receiving written authorization from CITY's project manager to proceed with the work except in case of emergencies. All work shall be provided in a timely manner to be mutually agreed by CITY and CONTRACTOR.
All routine preventive maintenance services shall be billed at a pre -determined flat rate, with extraordinary maintenance services to be paid at price quoted or at hourly rates (time and material) in accordance with the cost proposal per this RFP.
Proper documentation and record- keeping are essential components of any repair process. It is important for the Contractor to maintain accurate and detailed records of the repair process, including the date and time of the repair, the specific components that were repaired or replaced, and any issues or challenges encountered during the repair process.
Maintaining these records helps to ensure accountability and transparency, allowing for clear communication between the Contractor and the City. Additionally, detailed records can facilitate future maintenance and repairs by providing a comprehensive history of the system and its components.
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A. ROUTINE PREVENTIVE MAINTENANCE
The contractor shall administer a comprehensive routine maintenance program designed to eliminate or reduce the incidents of malfunction, reduce operational complaints and extend the useful life of the equipment. All work shall conform to the latest edition of Caltrans Standard Specifications. All testing shall conform to the most recent NEMA Specifications.
The contractor shall repair, replace or otherwise render in good working condition defective parts of all traffic -related electrical devices. If a component should become obsolete or non-repairable, the Contractor shall report such condition to the City. The Contractor shall demonstrate or provide evidence that replacement is necessary.
1. Routine Preventive Maintenance for Traffic Signals
a. Monthly Routine Preventive Maintenance
- Check controller and cabinet for proper operation.
- Check and realign signal indications if necessary. Check for bent visors and backplates.
- Check and actuate each pedestrian push button for proper operation. - Check all vehicular and pedestrian signals for proper operation and replace outages found. LED modules under warranty will be returned to manufacturer for replacement at no cost to the City. Any malfunctioned LEDs out of warranty will be replaced and invoiced to the City. - Check intersection video detection system and Opticom (emergency vehicle preemption detectors). Confirm that video detection zones are at the proper locations. Confirm that all detector cards are working properly. Adjust detection zones or camera alignments if necessary.
- Check for general operation of communications and CCTV equipment.
Assure all cabling are in place and electrical power is being provided to the equipment.
b. Three-Month Routine Preventive Maintenance (in addition to monthly maintenance)
- Vacuum and clean controller cabinet and contents.
- Check the time setting and match with timesheet on controllers. - Check controller clock and adjust if necessary.
- Check loop detectors for possible exposed wires, cracks and pot holes. - Check detector amplifiers and tune if necessary.
- Check detector extensions.
- Check all pull boxes and clean if necessary.
- Check all splices in pull box. Re-splice and/or re-tape splices in pull box if they are not in good condition.
c. Six-Month Routine Preventive Maintenance (in addition to monthly and 3- month maintenances)
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- Check cabinets for vents, leaks, drainage, door locks, door alignment, fan operation, and air filter.
- Lubricate cabinets including all moving parts, such as hinges and locks, to ensure smooth operation.
- Replace air filter, if necessary, at no additional cost to the City. The Contractor shall replace existing air filter with new fabric type air filter in all cabinets at least once per twelve (12) months.
- Check for wear and function of controllers.
- Check ground rod clamp and wire and operation of ground fault receptacle. - Inspect integrity of splices.
- Test battery backup system when present. Check battery voltage and make recommendations for battery replacement.
- Perform night-time check of all safety lights and internally illuminated street name signs (IISNS). All malfunctioning safety lights identified in the routine check shall be repaired or replaced within three (3) working days. All IISNS shall be repaired or replaced within ten (10) working days.
d. Yearly Routine Preventive Maintenance (in addition to monthly, 3- month, and 6-month maintenances)
- Clean and polish all lenses and reflectors.
- Record the intensity of LED lenses if requested by City. LED modules under warranty will be returned to manufacturer for replacement at no cost to the City. Any malfunctioned LEDs not under warranty will be replaced and invoiced to the City.
- Check weatherproof gasket seal on controller cabinets. Check for water accumulation and duct sealant.
- Inspect poles for foundation cracks, loose base nuts, and missing loose hand hole covers.
2. Routine Preventive Maintenance for Flashing Beacons
a. Monthly Routine Preventive Maintenance for Hard-Wired Flashing Beacons. - Check visibility and operations of flashing beacons. Check beacons for secured attachment. Clean beacons as needed.
- Check operation of pedestrian push button assemblies and motion detection bollards if applicable.
- Check controller cabinet and clean if necessary.
- Check all pull boxes and clean if necessary. Check all splices in pull box.
Re-splice and/or re-tape splices in pull box if they are not in good condition. - Notify the City of any malfunctions and request for written authorization to proceed with repair and/or replacement.
b. Monthly Routine Preventive Maintenance for Solar-Powered Wireless Flashing Beacons.
- Check visibility and operations of flashing beacons. Check beacons for secured attachment. Clean beacons as needed.
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- Check operation of pedestrian push button assemblies. - Check and clean solar panels and ensure they are free from debris, dirt, bird droppings, and clear any shading from nearby trees that may affect their performance.
- Check battery voltage and make recommendations for battery replacement. - Notify the City of any malfunctions and request for written authorization to proceed with repair and/or replacement.
3. Monthly Routine Preventive Maintenance for In-Roadway Warning Light System (IRWLS)
- Check visibility and operations of in-roadway warning lights. - Clean window ramps as needed. Check for proper adhesion to the roadway surface.
- Check visibility and operations of LED enhanced pedestrian crossing symbols and signs. Check for secure attachment.
- Check operation of push button assembly.
- Check and clean cabinet if necessary. Check cabinet for secure attachment. - Check pull boxes and clean if necessary. Check all splices in pull box. Re- splice and/or re-tape splices in pull box if they are not in good condition. - Check wire trench cuts for sufficient loop sealant and fill where needed. - Check solar-powered module if applicable. Check for secure attachment. - Check battery voltage and make recommendations for battery replacement if applicable.
- Visually inspect the condition of the concrete or asphalt surrounding the IRWLS, ensuring that there are no cracks or potholes that could compromise the integrity of the system.
B. EXTRAORDINARY MAINTENANCE
Extraordinary maintenance includes all the labor and materials necessary to ensure the safe and efficient operation of the City’s traffic-related electrical devices that goes beyond the normal routine preventive Maintenance Program established by this Scope of Services. Generally, extraordinary maintenance involves the replacement of equipment damaged by acts of God, civil disorder, vehicle collisions or vandalism, construction activities, metal fatigue or defects, or equipment failu re due to age or deterioration. With the exception of pole or cabinet knockdowns and other emergency situations, extraordinary maintenance requires written approval from the City before any work is scheduled. The Contractor shall prepare estimates showing the cost breakdown of material and labor for the services and submit this information to the City for approval. The City, at its discretion, may choose to retain other contractors to conduct the extraordinary maintenance work. Extraordinary maintenances ma y include, but not limited to the following:
1. Response to Emergency Call
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The Contractor shall provide an emergency call -out list to all persons designated by the City. Emergency calls that require replacement of equipment will not require approval from the City before such replacements are commenced. Upon completion of emergency work, the Contractor shall inform the City that the emergency work has been completed. The Contractor shall notify the City within one working day of any change in traffic signal operation caused by controller replacement, timing changes, loss of communication or traffic collisions. The following events shall be considered emergency:
a. Any signal controller malfunctions
b. Burned-out traffic signal lamps*
c. Signal equipment knockdowns
d. Failure of pedestrian push button assembly
e. Any wiring or electrical component that is exposed or poses a hazard to public safety.
f. Damage caused by weather events, such as severe storms or flooding. g. Any other unforeseen circumstances that pose a threat to public safety or significantly impact the operation of the traffic system * The replacement of burned- out lamp needs not be handled as an emergency provided that there are two (2) such signal indications still operative for each phase of traffic signal operation. See Section E for the maximum response time required for emergency and non-emergency calls.
2. Signal Upgrade and Modification
Upon request, the Contractor shall furnish and install or modify traffic signal vehicular and pedestrian indications, signal poles, foundations, conduits, pull boxes, signal mast arms, IISNS, safety lights, cabinet assemblies, signal controller assemblies, program modules, local intersection software, pedestrian push buttons (including tactile units), audible pedestrian signal device, vehicular detector units, loop detectors, detector lead- in cables (including connection to home runs), interconnect cables, conflict monitors, miscellaneous wiring and cables, and any other traffic signal equipment. The Contractor shall ensure that all newly installed or modified traffic signal equipment meets the applicable regulatory and industry standards City of Glendale sp ecifications and is integrated effectively into the existing traffic signal system.
3. In-Roadway Warning Light System Repair
The Contractor shall remove malfunctioned components, deliver them to the manufacturer for replacement or repair, and reinstall them after receipt from the manufacturer. After replacement, the Contractor shall test the in- roadway warning light system to determine that all components are functional.
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4. Underground Service Alert System (USA)
The City will send an email request to the signal maintenance contractor to initiate the USA marking process. It will be the responsibility of the Contractor to promptly respond to the email and complete the USA marking as required.
The Contractor shall mark existing traffic signal conduits and interconnect cables (stranded copper wire and fiber optics) for USA using a pipe locator. The Contractor shall complete the USA marking within one (1) working day after the City gives notice. USA work shall be perfor med in compliance with the requirements of California Government Code Section 4216, the latest USA guidelines available on the Internet at http://www.digalert.org. Only chalk based paint shall be used. The Contractor shall assume all liability for satisfying the City’s obligations to adequately identify underground structures.
5. Miscellaneous Extraordinary Maintenance Services
a. The Contractor shall test new controllers, cabinets, and new signal equipment in the Contractor’s laboratory and in the field prior to installation. b. The Contractor shall provide technical support when requested by the City for construction of new traffic signal and signal modification/upgrade projects.
c. The Contractor shall implement timing changes at local intersections when requested by the City.
d. The Contractor shall remove, repair, adjust, and/or install CCTV camera, auxiliary equipment and/or cabling.
e. The Contractor shall install, program, activate, and remove the portable CCTV camera/recorder and video collection unit in the field. The Contractor shall pick up the unit from the City’s office and return the unit upon completion.
f. The Contractor shall install, repair, and program the portable speed radar sign in the field. The Contractor shall pick up the unit from the City’s yard and return the unit upon completion.
g. The Contractor shall inspect, test, and troubleshoot malfunctions of the fiber optic and copper, twisted pair communications system at the request of the City, including communications cables, modems, controllers, prom module, and terminal blocks in controller cabinets. The Contractor is not required to perform routine maintenance on these devices at a set schedule except as described on Routine Preventive Maintenance for Traffic Signals on page 26, Section 1, but is required to troubleshoot malfunctions upon notification DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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by the City and perform any required repairs. Repairs may include re- splicing of fiber optic cable pulling new cable(s) and/or repair/replacement of communications auxiliary equipment.
h. The Contractor shall provide emergency response services 24 hours a day, 7 days a week in the event of any unexpected malfunctions or failures of the traffic signal system. The Contractor shall respond promptly to all emergency calls and shall take all necessary steps to restore the system to full operation as quickly as possible.
i. The Contractor shall maintain accurate and up- to-date records of all maintenance and repair activities, including the date and time of the service, the specific equipment or components serviced, and any issues or challenges encountered during the service. These records shall be made available to the City upon request and shall be used to inform future maintenance and repair efforts.
j. The Contractor shall provide regular updates to the City regarding the status of ongoing maintenance and repair activities, including any anticipated delays or disruptions. The Contractor shall work collaboratively with the City to develop and implement strategies to minimize any impact on traffic flow or public safety during these activities.
C. NEW TRAFFIC-RELATED ELECTRONICAL DEVICES
When the City accepts new equipment into service they will be included in the contract at the applicable base fee that corresponds to the device type, e.g. traffic signals, hard- wired flashing beacons, solar powered wireless flashing beacons, and in- roadway warning lighting (IRWL) systems commencing on the date of acceptance of the installation. The Contractor shall, upon notification by the City, immediately commence servicing such traffic signals, hard- wired flashing beacons, solar powered wireless flashing beacons, and in-roadway warning lighting (IRWL) systems.
D. PARTS, MATERIAL, AND FACILITY
The Contractor shall provide all traffic signal related parts and material necessary to provide the services described in this scope of work. The Contractor shall be responsible for maintaining a sufficient inventory of parts and materials necessary to complete all required services in a timely manner including but not limited to traffic signal cabinets, controllers, detectors, conflict monitors, lenses, visors, wire, relays, switches, lamps, poles, mast arms and other common replacement parts. This includes maintaining an adequate stock of spare parts to ensure prompt replacement of any malfunctioning or damaged equipment. The Contractor shall regularly assess inventory levels and adjust as necessary to ensure that all required parts and materials are readily available. The Contractor shall furnish spare parts when the original units DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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are in the laboratory for testing or repairs. The Contractor shall maintain at least one stand-by fully-tested complete signal cabinet in the Contractor’s facility at all times.
E. RESPONSE TIME
During working hours of 7 a.m. to 4 p.m., Monday through Friday, the Contractor shall respond within thirty (30) minutes of receiving the call. During non- working hours, weekends, and holidays, the Contractor shall respond within one (1) hour for emergency calls and within the next normal working day for non-emergency calls.
Additionally, the Contractor shall ensure that there is always at least one fully equipped and properly functioning service vehicle available to respond to emergency calls. The service vehicle shall be equipped with all necessary tools, equipment, and replacement parts to address common emergency situations, such as signal outages and equipment malfunctions. The Contractor shall also ensure that their personnel are adequately trained to handle emergency situations, and that they have access to necessary safety equipment, such as reflective vests and hard hats.
F. SALVAGED OR DAMAGED EQUIPMENT
All salvaged or damaged equipment remains the property of the City unless directed otherwise. If requested by the City, the Contractor shall deliver the equipment to the City’s Yard for storage. When requested by the City, the Contractor will be responsible for disposing all damaged equipment at no additional cost to the City.
G. WARRANTY SERVICE
New equipment installed by the installing Contractor shall be covered with a material and workmanship warranty for (1) year after acceptance. The warranty shall include all labor, parts, and materials necessary to correct defects in the workmanship and materials used in the installation of the equipment, and shall commence on the date of acceptance of the installation by the City. Where parts or material become defective during this warranty period, the Contactor shall notify the City so that the warranty may be exercised. The installing Contractor shall be responsible for exercising maintenance and replacement covered by the warranty. No additional or separate compensation shall be paid for warranty service work.
H. RECORDS
The Contractor shall be responsible for maintaining and updating of all maintenance records. All maintenance records, including routine preventive maintenance forms, shall be maintained at the Contractor’s facility for a period of five (5) years. Any temporary changes made to traffic sign al timing parameters shall be immediately brought to the attention of the City for record. The report and record keeping are considered part of the routine preventive maintenance tasks and no additional compensation will be provided by the City. The Contractor shall submit to the City the following reports:
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1. Routine Preventive Maintenance Forms
The Contractor shall develop routine preventive maintenance forms to be approved by City. The forms shall be filled out for each location immediately after the routine maintenance work has been completed. The Contractor shall maintain a computerized database of all preventive maintenance records. The reports shall be delivered to the City the first week of every month or be available for the City to view through the internet. The reports shall include a summary of all preventive maintenance work completed during the previous month, including the location, date and time of service, and a description of the work performed. The reports shall also include any necessary comments or observations regarding the condition of the equipment or any recurring issues that require further attention.
2. Monthly Activity Report
The Contractor shall provide a computerized monthly activity report to the City the first week of every month. The report shall include the following:
a. Time the service calls received by the Contractor, time arrived at the location, the number of hours spent for each repair.
b. A complete record of all work that was performed during the previous month including the make, model, and serial number of any major components or other equipment that was newly installed at each location. c. Date the preventive routine maintenance work was performed. d. Detailed monthly expenditure records of the type, quantities, and costs of all the City expenditures.
e. A summary of any issues encountered during the previous month, including any delays or complications that may have impacted service delivery, and the steps taken to resolve them.
f. A summary of any recommendations for improvements or upgrades to the City's traffic -related electronic devices and systems, including cost estimates and timelines for implementation.
h. Any other relevant information related to the Contractor's services or the City's traffic-related electronic devices and systems.
The monthly activity report shall be submitted in a format approved by the City and shall be accompanied by any supporting documentation or invoices as required.
I. MEETING
The Contractor's technicians shall be available to meet with representatives from the City on a daily basis at a mutually agreed upon time and place in the Cit y to review maintenance activities. The Contractor's signal maintenance manager shall be similarly available to meet with the City representatives as requested by the City. As DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
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a baseline, the maintenance manager shall meet with the City on a quarterly basis and provide a summary of updates and/or issues that require resolution.
J. WAGES PAID TO CONTRACTOR’S WORKERS
Pursuant to California Labor Code Article 2, Wages, Section 1770- 1781 et seq., the work described herein is a “public work” as defined by this Article of the Labor Code Section 1771. Hence, the Contractor shall abide by all applicable Sections of the California Labor Codes including Sections 1770 -1781, et seq. relative to traffic signal maintenance. In accordance with the provisions of Section 1773 of the California Labor Code, the general prevailing rates of per diem wages and holiday and overtime work in the locality in which the Work is to be performed shall be in accordance with the rates posted on the Department of Industrial Relations website, found at http://www.dir.ca.gov/dirdatabases.html.
The Contractor, and any subcontractor under
him, shall pay not less than the specified prevailing rates of wages to all workers employed in the execution of this Agreement.
The City reminds all contractors and subcontractors of the adoption of SB 96, and advises them to understand and comply with the requirements as set forth on the Department of Industrial Relations (DIR) website at http://www.dir.ca.gov/Public-
Works/PublicWorks.html. The City requires all contractors and subcontractors to be registered with the DIR prior to submitting a proposal. Subject to the exceptions set forth in Labor Code Section 1725.5, proposal from contractors that are not currently registered will be deemed nonresponsive. Further, the City will not award a contract to and no contractor or subcontractor will be allowed to work on City’s traffic -related electrical devices unless they are registered with the DIR pursuant to Labor Code Section 1725.5. Please visit the DIR website for further information.
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Exhibit A-1- Traffic Signals and Other Electrical-Related Traffic Device Locations
INVENTORY OF TRAFFIC SIGNALS
Location No. Street Cross Streets / Segments
1 Artsakh (previously Maryland Ave) Wilson Ave
2 Artsakh (previously Maryland Ave) Broadway
3 Artsakh (previously Maryland Ave) Harvard St
4 Acacia Ave. Chevy Chase Dr. / Tyler St.
5 Acacia Ave. Glendale Ave.
6 Acacia Ave. Verdugo Rd.
7 Adams St. Broadway
8 Adams St. Chevy Chase Dr.
9 Adams St. Colorado St.
10 Adams St. Wilson Ave.
11 Air Way / Flower St. Pelanconi Ave. / San Fernando Rd. 12 Air Way / Grandview Ave. San Fernando Rd.
13 Air Way Sonora Ave.
14 Allen Ave. Glenoaks Blvd.
15 Allen Ave. San Fernando Rd.
16 Allen Ave. Victory Blvd.
17 Americana Way Central Ave.
18 Americana Way Brand Blvd. / Harvard St.
19 Arden Ave. Central Ave.
20 Arden Ave. Pacific Ave.
21 Boston Ave. Foothill Blvd.
22 Boston Ave. Honolulu Ave.
23 Boynton St. Chevy Chase Dr.
24 Brand Blvd. Broadway
25 Brand Blvd. California Ave.
26 Brand Blvd. Caruso Ave.
27 Brand Blvd. Cerritos Ave.
28 Brand Blvd. Chevy Chase Dr.
29 Brand Blvd. Colorado St.
30 Brand Blvd. Doran St.
31 Brand Blvd. Dryden St.
32 Brand Blvd. Garfield Ave.
33 Brand Blvd. Glenoaks Blvd.
34 Brand Blvd. Lexington Dr.
35 Brand Blvd. Lomita Ave.
36 Brand Blvd. Los Feliz Rd.
37 Brand Blvd. Maple St.
38 Brand Blvd. Milford St.
39 Brand Blvd. Monterey Rd.
40 Brand Blvd. Palmer Ave.
41 Brand Blvd. Ped. Crossing Btwn. Broadway / Harvard St. 42 Brand Blvd. San Fernando Rd.
43 Brand Blvd. Stocker St.
44 Brand Blvd. Wilson Ave.
45 Broadview Dr. Ocean View Blvd.
46 Broadview Dr. Verdugo Rd.
47 Broadway Central Ave.
48 Broadway Chevy Chase Dr.
49 Broadway Columbus Ave
50 Broadway Everett St.
51 Broadway Galleria Way
52 Broadway Glendale Ave.
53 Broadway Isabel St.
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INVENTORY OF TRAFFIC SIGNALS
Location No. Street Cross Streets / Segments
54 Broadway Jackson St.
55 Broadway Kenwood St.
56 Broadway Louise St.
57 Broadway Orange St.
58 Broadway Pacific Ave.
59 Broadway Ped. Crossing Btwn. Lukens Pl. / Sinclair Ave. 60 Broadway Brazil / San Fernando Rd.
61 Broadway Verdugo Rd.
62 Burchett St. Central Ave.
63 Burchett St. Pacific Ave.
64 California Ave. Central Ave.
65 California Ave. Glendale Ave.
66 California Ave. Isabel St.
67 California Ave. Maryland Ave.
68 California Ave. Orange St.
69 California Ave. Pacific Ave.
70 California Ave. San Fernando Rd.
71 Campus St. Colorado St.
72 Canada Blvd. Colina Dr.
73 Canada Blvd. Country Club Dr. / San Maria Ave.
74 Canada Blvd. Del Valle Ave.
75 Canada Blvd. Glorietta Ave.
76 Canada Blvd. Menlo Dr. / Verdugo Rd.
77 Canada Blvd. Opechee Way
78 Canada Blvd. Parking Lot #34 Dwy. / Verdugo Park
79 Canada Blvd. Verdugo Rd. (S)
80 Canada Blvd. Wabasso Way
81 Central Ave. Chevy Chase Dr.
82 Central Ave. Colorado St.
83 Central Ave. Doran St.
84 Central Ave. Dryden St.
85 Central Ave. Galleria Way
86 Central Ave. Glenoaks Blvd.
87 Central Ave. Lexington Dr.
88 Central Ave. Lomita Ave.
89 Central Ave. Los Feliz Rd.
90 Central Ave. Maple St.
91 Central Ave. Milford St.
92 Central Ave. Pioneer Dr.
93 Central Ave. San Fernando Rd.
94 Central Ave. Stocker St.
95 Central Ave. Wilson Ave.
96 Central Ave. Windsor Rd.
97 Cerritos Ave. San Fernando Rd.
98 Chevy Chase Dr. Colorado St.
99 Chevy Chase Dr. Garfield Ave.
100 Chevy Chase Dr. Glendale Ave.
101 Chevy Chase Dr. Glenoaks Blvd.
102 Chevy Chase Dr. Harvard St.
103 Chevy Chase Dr. Harvey Dr.
104 Chevy Chase Dr. Hospital Dwy.
105 Chevy Chase Dr. Maple St.
106 Chevy Chase Dr. Ped. Crossing Btwn. Boynton St. / La Boice Dr.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
INVENTORY OF TRAFFIC SIGNALS
Location No. Street Cross Streets / Segments
107 Chevy Chase Dr. San Fernando Rd.
108 Chevy Chase Dr. Sinclair Ave
109 Chevy Chase Dr. Verdugo Rd.
110 Chevy Chase Dr. Wilson Ave.
111 Chevy Chase Dr Windsor Rd
112 Civic Auditorium Dr. Verdugo Rd.
113 College Dwy. Mountain St.
114 Colorado St. Columbus Ave
115 Colorado St. Everett St.
116 Colorado St. Galleria Way
117 Colorado St. Glendale Ave.
118 Colorado St. Louise St.
119 Colorado St. Pacific Ave.
120 Colorado St. Ped Crossing Btwn. Brand Blvd. / Central Ave. 121 Colorado St. Ped Crossing Btwn. Everett St. / Glendale Ave. 122 Colorado St. San Fernando Rd.
123 Colorado St. Verdugo Rd.
124 Columbus Ave. Wilson Ave.
125 Concord St. Doran St.
126 Concord St. Fairmont Ave.
127 Concord St. Glenoaks Blvd.
128 Concord St. Wilson Ave.
129 Crestmont Ct. Verdugo Rd.
130 Doran St. Glendale Ave.
131 Doran St Geneva Ave / Balboa Ave
132 Doran St. Jackson St.
133 Doran St. Louise St.
134 Doran St. Maryland Ave.
135 Doran St. Orange St.
136 Doran St. Pacific Ave.
137 Doran St. San Fernando Rd.
138 Dryden St. Pacific Ave.
139 Dunsmore Ave. Foothill Blvd.
140 Dunsmore Ave. Honolulu Ave.
141 El Cino Pl. Ocean View Blvd. / Verdugo Rd.
142 Elk Ave. San Fernando Rd.
143 Elm Ave. Glenoaks Blvd.
144 Ethel St. Glenoaks Blvd. / Rossmoyne Ave.
145 Fairmont Ave. San Fernando Rd.
146 Fern Ln. Verdugo Rd.
147 Flower St. Justin Ave.
148 Flower St. Paula Ave.
149 Flower St. Sonora Ave.
150 Flower St. Western Ave.
151 Foothill Blvd. Lauderdale Ave.
152 Foothill Blvd. Lowell Ave.
153 Foothill Blvd. New York Ave.
154 Gardena Ave. Los Feliz Rd.
155 Geneva St. Glenoaks Blvd.
156 Geneva St. Monterey Rd.
157 Glendale Ave. Glenoaks Blvd.
158 Glendale Ave. Harvard St.
159 Glendale Ave. Lexington Dr.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
INVENTORY OF TRAFFIC SIGNALS
Location No. Street Cross Streets / Segments
160 Glendale Ave. Lomita Ave.
161 Glendale Ave. Los Feliz Rd.
162 Glendale Ave. Maple St.
163 Glendale Ave. San Fernando Rd.
164 Glendale Ave. Verdugo Rd.
165 Glendale Ave. Wilson Ave.
166 Glendale Ave. Windsor Rd.
167 Glenoaks Blvd. Grandview Ave.
168 Glenoaks Blvd. Graynold Ave.
169 Glenoaks Blvd. Harvey Dr.
170 Glenoaks Blvd. Highland Ave.
171 Glenoaks Blvd. Irving Ave.
172 Glenoaks Blvd. Jackson St.
173 Glenoaks Blvd. Justin Ave.
174 Glenoaks Blvd. Kenilworth Ave.
175 Glenoaks Blvd. Louise St.
176 Glenoaks Blvd. Pacific Ave.
177 Glenoaks Blvd. Rosedale Ave.
178 Glenoaks Blvd. Sonora Ave.
179 Glenoaks Blvd. Verdugo Rd.
180 Glenoaks Blvd. Western Ave.
181 Glenwood Rd. Pacific Ave.
182 Glorietta Ave. Verdugo Rd.
183 Grandview Ave. Kenneth Rd.
184 Harvard St. Louise St.
185 Harvard St. San Fernando Rd.
186 Harvard St. Verdugo Rd.
187 Harvey Dr. Holly Dr.
188 Harvey Dr. Wilson Terr.
189 Highland Ave. San Fernando Rd.
190 Honolulu Ave. La Crescenta Ave.
191 Honolulu Ave. Lowell Ave.
192 Honolulu Ave. Montrose Ave. / Verdugo Rd.
193 Honolulu Ave. New York Ave.
194 Honolulu Ave. Ocean View Blvd.
195 Honolulu Ave. Ped Crossing btw Glenwood Ave. (N / S) 196 Honolulu Ave. Ramsdell Ave.
197 Honolulu Ave. Whiting Woods Rd.
198 Honolulu Pl. Montrose Ave. / Pennsylvania Ave.
199 Isabel St. Wilson Ave.
200 Jackson St. Lexington Dr.
201 Jackson St. Monterey Rd.
202 Jackson St. Wilson Ave.
203 Justin Ave. San Fernando Rd.
204 Kenwood St. Wilson Ave.
205 La Crescenta Ave. Montrose Ave.
206 La Crescenta Ave. Roselawn Ave.
207 La Crescenta Ave. Shirley Jean St.
208 La Crescenta Ave. Verdugo Rd.
209 Lake St. Sonora Ave.
210 Lake St. Western Ave.
211 Lexington Dr. Maryland Ave.
212 Lexington Dr. Orange St.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
INVENTORY OF TRAFFIC SIGNALS
Location No. Street Cross Streets / Segments
213 Lexington Dr. Pacific Ave.
214 Los Angeles St. San Fernando Rd.
215 Los Feliz Rd. San Fernando Rd.
216 Louise St. Monterey Rd.
217 Louise St. Wilson Ave.
218 Magnolia Ave. San Fernando Rd.
219 Maple St. Verdugo Rd.
220 Milford St. Orange St.
221 Monterey Rd. Verdugo Rd.
222 Montrose Ave Pennsylvania Ave.
223 Mountain Ave. Verdugo Rd.
224 Oakwood Ave. Ped Crossing Verdugo Rd. (PHB)
225 Orange St. Wilson Ave.
226 Pacific Ave. Riverdale Dr.
227 Pacific Ave. San Fernando Rd.
228 Pacific Ave. Stocker St.
229 Pacific Ave. Vine St.
230 Pacific Ave. Wilson Ave.
231 Park Pl. Verdugo Blvd.
232 Riverdale Dr. San Fernando Rd.
233 Riverside Dr. Western Ave.
234 Rosedale Ave. San Fernando Rd.
235 San Fernando Rd. Sonora Ave.
236 San Fernando Rd. Western Ave.
237 Sinclair Ave. Wilson Ave.
238 Towne St. Verdugo Rd.
239 Valihi Way Verdugo Rd.
240 Verdugo Loma Dr. Verdugo Rd.
241 Verdugo Rd. Wabasso Way
242 Verdugo Rd. Wilson Ave.
243 Victory Blvd. Western Ave
244 Porter St Ped Crossing Colorado St. (PHB)
245 Lincoln Ave Ped Crossing Colorado St. (PHB)
246 Future Location
Summary
Traffic Signals: 236 PHB: Pedestrian Hybrid Beacon
Signalized Pedestrian Crosswalks: 9
Total Signals 245
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
INVENTORY OF HARD-WIRED FLASHING BEACON
Location No. Street Cross Streets/Segments Segment Type Crosswalk Type 1 Adams St Stanford Dr. Intersection HWFB (Red)
2 Brand Blvd. Btwn. Broadway & Wilson Mid-block HWFB (Yellow) 3 Brand Blvd. Btwn. California Ave & Wilson Ave Mid-block HWFB (Yellow) 4 Brand Blvd. Btwn. California Ave & Lexington Dr Mid-block HWFB (Yellow) 5 Brand Blvd. Btwn. Doran St. & Milford St Mid-block HWFB (Yellow) 6 Buckingham Rd Chevy Chase Dr Intersection HWFB (Yellow W11-10) 7 Cedar St Colorado St Intersection HWFB (Yellow)
8 Chevy Chase Dr Btwn. Buckingham Rd & Sussex Ct-NB Mid-block HWFB (W11-10) 9 Chevy Chase Dr Btwn. Emerald Isle Dr & Sussex Ct.-SB Mid-block HWFB (W11-10) 10 Colorado St Fischer St Intersection HWFB (Yellow)
11 Colorado St Lafayette St Intersection HWFB (Yellow)
12 Future Location
Summary Notes
HWFB: 11 HWFB- Hard-Wired Flashing Beacon
*Future PHB System
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
INVENTORY OF SOLAR-POWERED WIRELESS FLASHING BEACON
.
Summary Notes
SPWFB (RRFB): 35 SPWFB- Solar-Powered Wireless Flashing Beacon
SPWFB (Yellow): 10 SB- Southbound
SPWFB (W11-2 Sign):1 Btwn.- Between
SPWFB (RRFB & Yellow) :1 E/O- East of
Total SPWFB: 47 NB- Northbound
RRFB- Rectangular Rapid Flashing Beacon
*Maintenance will start in December 2024 for the newly constructed RRFB **Future PHB System
Location No.
Type
Street Cross Streets/Segments Segment Type Crosswalk
1 Agner Ave.
Honolulu Ave.
Intersection
SPWFB (RRFB)
2 Alabama St. New York Ave. Intersection SPWFB (RRFB)
3 Brand Blvd. Cypress St. Intersection SPWFB (RRFB)
4 Brand Blvd. Glenoaks Service Rd. Intersection SPWFB (Yellow) 5 Brand Blvd. Laurel St. Intersection SPWFB (RRFB)
6 Brand Blvd. Magnolia Ave. Intersection SPWFB (RRFB)
7 Brand Blvd. Maple St. & Windsor Rd. Mid-Block SPWFB (RRFB) 8 Broadway Cedar St. Intersection SPWFB (RRFB &
Yellow)
9 Central Ave. Fairview Ave. Intersection SPWFB (Yellow) 10 Central Ave. Laurel Ave. Intersection SPWFB (RRFB)
11 Cerritos Ave. Glendale Ave. Intersection SPWFB (RRFB) 12 Chestnut St. Glendale Ave. Intersection SPWFB (RRFB) 13 Chevy Chase Dr. Btwn. Garfield Ave. & Windsor Rd. Mid-Block SPWFB (Yellow Spd Lmt)
14 Colorado St. Kenwood St. Intersection SPWFB (RRFB)
15 Colorado St. Lincoln Ave. Intersection SPWFB (RRFB)** 16 Columbus Hawthorne Intersection SPWFB (RRFB)
17 Cypress St. Glendale Ave. Intersection SPWFB (RRFB)
18 Davis Ave. Flower St. Intersection SPWFB (RRFB)
19 Dunsmore Ave. Btwn. Los Amigos St. & Pontiac St. Mid-Block SPWFB (RRFB) 20 Elk Ave. Glendale Ave. Intersection SPWFB (RRFB)
21 Eulalia St. Glendale Ave. Intersection SPWFB (RRFB)
22 Garfield Ave. Glendale Ave. Intersection SPWFB (RRFB) 23 Glencoe Wy. Verdugo Rd. Intersection SPWFB (RRFB)
24 Glendale Ave. Palmer Ave. Intersection SPWFB (RRFB)
25 Glendale Ave. Raleigh St. Intersection SPWFB (RRFB)
26 Glenoaks Blvd. Btwn. Mt. Carmel Dr. & Waltonia Dr Mid-Block SPWFB (RRFB) 27 Grand Central Ave. Btwn. Grandview & Sonora Ave.-NB Mid-Block SPWFB (RRFB) 28 Grand Central Ave. Btwn. Grandview & Sonora Ave.-SB Mid-Block SPWFB (RRFB) 29 Grand Central Ave. Sonora Ave. Intersection SPWFB (RRFB) 30 Isabel St. Btwn. Broadway & Wilson Ave. Mid-Block SPWFB (Yellow) 31 Kirkby Rd. Verdugo Rd. Intersection SPWFB (W11-2)
32 Linda Vista Rd. E/O Figueroa St. Mid-Block SPWFB (Yellow Stop Ahead)
33 Louise St. Btwn. Broadway & Harvard St. Mid-Block SPWFB (RRFB) 34 Louise St. Btwn. Broadway & Wilson Ave. Mid-Block SPWFB (RRFB) 35 Louise St. Btwn. Colorado St. & Harvard St. Mid-Block SPWFB (RRFB) 36 Milford St. Pacific Ave. Intersection SPWFB (RRFB)
37 Montrose Ave. Btwn. Ramsdell x La Crescenta Ave Mid-block SPWFB (RRFB) 38 Monterey Rd. Btwn. Galer Pl. & Naranja Dr. Mid-Block SPWFB (RRFB) 39 Mountain St. Btwn. College Dwy. & SB 2 On Ramp Mid-Block SPWFB (Yellow W7-1)
40 Pacific Ave Spencer St Intersection SPWFB (RRFB)
41 Sunview Ave. Verdugo Rd. Intersection SPWFB (RRFB)
42 Verdugo Rd. Btwn. Arvin Dr. & Kirkby Rd. Mid-Block SPWFB (Yellow) 43 Verdugo Rd. Btwn. Crestmont Ct. & Oak Knoll Rd. Mid-Block SPWFB (Yellow) 44 Verdugo Rd Paloma Ave. Intersection SPWFB (Yellow)
45 Verdugo Rd Vickers Dr. Intersection SPWFB (Yellow)
46 Wilson Ave Belmont St Intersection SPWFB (RRFB)*
47 Colorado St Jackson St. Intersection SPWFB (RRFB)*
48 Future Location
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
INVENTORY OF IN ROADWAY WARNING LIGHT SYSTEM (IRWLS) LOCATION
Location No.
Type
Street Cross Streets/Segments Segment Type Crosswalk
1 Kirkby Rd. Verdugo Rd. Intersection SPWFB (W11-2)
2 Future Location
Summary Notes
IRWLS: 1 SPWFB- Solar-Powered Wireless Flashing Beacon
IRWLS – In Roadway Warning Light System
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
INVENTORY OF SOLAR-POWERED WIRELESS FLASHING BEACON SIGN
ENHANCEMENT
Location No.
Type
Street Cross Streets/Segments Segment Type Crosswalk
1 Canada Blvd. Btwn. Country Club Dr. & Verdugo Rd. Mid-Block SPWFB (Yellow Curve Sign)
2 Emerald Isles Dr. Dublin Dr. Intersection SPWFB (Red) 3 Emerald Isles Dr. Kirkam Dr. Intersection SPWFB (Red) 4 Emerald Isles Dr. Lenore Dr. Intersection SPWFB (Red) 5 Fairmont Ave. Flower St. Intersection SPWFB (Red)
6 Glenwood Rd. Btwn. Concord St. & Virginia Ave. Mid-Block SPWFB (Red) 7 Honolulu Ave. Orangedale Ave. Intersection SPWFB (Red) 8 Bara Rd. Verdugo Rd. Intersection SPWFB (Yellow & W1-3) 9 Brook Ln. Verdugo Rd. Intersection SPWFB (Yellow & W1-3) 10 Verdugo Rd. Btwn. Fern Ln. & Glorietta Ave. Mid-Block SPWFB (Yellow & W1-3) 11 Oakwood Ave. Verdugo Rd. Intersection SPWFB (Yellow & W1-3) 12 Verdugo Rd. Btwn.Canada Blvd. & Sparr Blvd. Mid-Block SPWFB (Yellow & W1-3) 13 Alpha Rd. Verdugo Rd. Intersection SPWFB (Yellow & W1-3) 14 Linda Vista Rd. Btwn. Buckingham Rd. & Figueroa St. Mid-Block SPWFB (Yellow & W1-3) 15 Future Location
Summary Notes
SPWFB: 14 SPWFB- Solar-Powered Wireless Flashing
Beacon
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
INVENTORY OF PERMANENT SPEED RADAR SIGNS
Location No. Street Cross Streets/Segments Segment Type Crosswalk Type
1 Glendale Ave. Btwn. Cypress St. & Madison Way. Mid-Block NB HW 2 Glendale Ave. Btwn. Cypress St. & Palmer Ave. Mid-Block SB HW 3 Canada Blvd. Btwn. Colina Dr. & Parking Lot #34 Dwy. Mid-Block NB HW 4 Canada Blvd. Btwn. Colina Dr. & Parking Lot #34 Dwy. Mid-Block SB HW 5 Glenoaks Blvd Mt. Carmel. Dr. Intersection EB HW
6 Glenoaks Blvd Btwn. Mt. Carmel. Dr. & Waltonia Dr. Mid-Block WB HW 7 Glenoaks Blvd Btwn. Edward Pl. & Sleepy Hollow Dr. Mid-Block EB HW 8 Glenoaks Blvd Btwn. Edward Pl. & Sleepy Hollow Dr. Mid-Block WB HW 9 Adams St. Btwn. Cornell Dr. & Yale Dr. Mid-Block NB SP 10 Adams St. Btwn. Cornell Dr. & Yale Dr. Mid-Block SB SP 11 Chevy Chase Dr. Acorn Pl. Intersection EB SP
12 Chevy Chase Dr. Acorn Pl. Intersection WB SP
13 Highland Ave Btw Olmsted Dr & Glenwood Rd Mid-Block NB SP 14 Highland Ave Btw Olmsted Dr & Glenwood Rd Mid-Block SB SP 15 Pacific Ave Salem St Intersection NB SP
16 Pacific Ave Salem St Intersection SB SP
17 Verdugo Rd Hillside Dr Intersection NB SP
18 Verdugo Rd Btw Fern Ln & El Rito Ave Mid-Block NB SP 19 Verdugo Rd Del Valle Ave Intersection SB SP
20 Verdugo Rd Btw Alpha Rd & Los Encinos Ave Mid-Block SB SP 21 Verdugo Rd Btw Alpha Rd & Los Encinos Ave Mid-Block NB SP 22 Verdugo Rd Btw Menlo Dr & Sparr Blvd Mid-Block SB SP 23 Future Location
Summary Notes
HW Hard-Wired: 12 Btwn.- Between
SP Solar Powered: HW- Hard-Wired
SP- Solar Powered (TrafficLogix w/mobille)
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement
Exhibit B: Fee Schedule/Hourly Rate
I. Base Fee Schedule for Routine Preventive Maintenance
Please provide a monthly base fee for routine preventive maintenance as described in the Scope of Service. The monthly base fee shall consider the cost of labor, parts and material, equipment, tools, vehicles, overhead, and all other expenses needed to perform the routine preventive Maintenance Program, provide a monthly base fee for this service.
Monthly b ase fee for each signalized intersection $_88.50 Monthly base fee for each hard-wired flashing beacon location $ _4 _3 _. 00 Monthly base fee for each solar-powered wireless flashing beacon location $ _4 _4 _. 00 Monthly base fee for each in-roadway warning light system location $ _6 _3 _. 00 Monthly base fee for solar-powered wireless flashing beacon sign enhancement $_16. 00 Monthly base fee for permanent speed radar signs $_4_4 . 00 II. Fee Schedule for Extraordinary Maintenance
Provide fee schedule for labor, services, and equipment. With the exception of pole or cabinet knockdowns and other emergency situation, extraordinary maintenance requires prior written approval from the City before any work is scheduled. The Contractor shall prepare estimates showing the cost breakdown of material and labor for the services and submit this information to the City. The City reserves the right to obtain price quotes from more than one contractor to conduct extraordinary maintenance services.
A. Labor Fee Schedule:
Classification/Duties Hourly Straight Time Hourly Ovetime Traffic Signal Foreman $153.00 $194.00
Duties: _Lead technician/electrician._Responsible for
_overseeing project assigned field personnel.
Hourly
Premium
$235.00
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement
Duties: Responsible for responding to all call-outs and
making required repairs to the traffic signal system and all fiber optic communications.
Hourly
Premi
um
$217.00
Duties: _Preventative Maintenance.
Hourly
Premium
$180.00
Duties: _Dig ging, Trenching, e_tc. under Supervision
_of Foreman.
Hourly
Premium
$158.00
Classification/Duties Hourly Straight Time Hourly Ovetime Duties:
Classification/Duties Hourly Straight Time Hourly Ovetime
Classification/Duties Hourly Straight Time Hourly Ovetime Transportation Systems Electrician $144.00 $180.00
Classification/Duties Hourly Straight Time Hourly Ovetime Transportation Systems Technician $126.00 $153.00
Classification/Duties Hourly Straight Time Hourly Ovetime Traffic Signal Groundsman $109.00 $158.00
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement
Duties:
Regular, Overtime, and Premium time explanation:
- Regular Hours are Monday through Friday (excluding holidays) from 6:00am to 6:00pm.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement
- Overtime Hours are Monday through Friday after these work hours for the first four straight hours on any job as well as Saturday for the initial 8 working hours.
- Premium Hours are Monday through Friday after four hours of OT on any one job, Saturdays after 8 hours on any one job, all day DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement
Sunday starting at 12:00am until Monday at 7:30am and all holidays starting at 12:00am until the next morning at 7:30am.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement
B. Service fee schedule:
1. Cabinet and controller laboratory testing & certification
$1,055.00
per Item
2. USA marking $ 225.00 per Loc.
3. Furnish and Install 6’-diameter inductive loop detector:
Quantity Price Each
1 to 4 $ 785.00
5 to 12 $ 610.00
13 to 20 $ 610.00
20 or more $ 610.00
4. Furnish and Install 12” LED green ball:
Quantity
Price Each
1 to 10 $105.00
10 to 25 $_100 .0 0
25 to 45 $ 95.00
45 to 70 $ 90.00
70 to 100 $ 86.00
100 or more $ 86.00
5. Furnish and Install 12” LED red ball:
Quantity
Price Each
1 to 10 $ 105.00
10 to 25 $ 100.00
25 to 45 $ 95.00
45 to 70 $ 90.00
70 to 100 $ 86.00
100 or more $ 86.00
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement
City of Glendale T RAFFIC-RELATED ELECTRICAL DEVICES MAINTENANCE PROGRAM
6. Furnish and Install 12” LED yellow ball:
Quantity Price Each
1 to 10 $ 105.00
10 to 25 $ 100.00
25 to 45 $ 95.00
45 to 70 $ 90.00
70 to 100 $ 86.00
100 or more $ 86.00
7. Install Traffic Signal Pole Foundation per latest Caltrans Standard Plans:
Type Price Each
1A $ 2,400.00
15TS $ 3,100.00
21TS $ 9,650.00
(16/17/18/19)-3-100 $ _9_, 6_50. 00
(24/26)-4-100 $ 10,100.00
28/29-5-100 $10,625.00
8. LED pedestrian signal module: $ 210.00
9. Pedestrian Push Button (PPB): $ 102.00
per module
per button
10. Accessible Pedestrian Signals (APS) $1,240.00 per button
11. Traffic signal backplate: $ 275.00 per backplate
12. Fiber optic cable installation: $ 2.05 per foot
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement
C. Equipment Fee Schedule:
1. Personnel Vehicle $
2. Pickup Truck $
10.00 per hour
28.00 per hour
3. Bucket Truck, specify height: 35'
4. Bucket Truck, specify height: 40'
$ 32.00 per hour
$ 32.00 per hour
5. Bucket Truck, specify height: 45' $ 32.00 per hour
6. Bucket Truck, specify height: _60'+
7. Other: _Crane Truck
$ 65.00 per hour
$ 65.00 per hour
8. _Service Truck $ 32.00 per hour
9. _Dump Truck $ 32.00 per hour
10. _Comp re ssor with tools $ 5.00 per hour
11. _Arrowboard $ 5.00 per hour
Any equipment not listed will be charged per current Caltrans equipment rates. The City will pay a maximum travel time of one hour in each direction for emergency extraordinary maintenance during non-working hours, weekends, and holidays.
III. IV. Material Cost Mark-up
Provide pr oposed mark-up percentage of invoiced price for cost of material. Proposed mark- up = 15 %
IV. V. Annual Fee Adjustment
At the end of the of each one- year period, the City will allow the fee for routine preventive and extraordinary maintenance services to be adjusted. The annual percentage adjustment fee shall be subject to change in accordance with the Consumer Price Index, Los Angeles County, as published by the U.S. Department of Labor.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
Professional Services Agreement
EXHIBIT C-
INSURANCE REQUIREMENTS
PROFESSIONAL SERVICES AGREEMENT
“PROFESSIONAL LIABILITY” INSURANCE
1.1 Without limiting CONSULTANT’s liability and at its sole expense, CONSULTANT shall obtain, pay for, and maintain a Professional Liability insurance policy.
1.2 The Professional Liability policy must:
(A) Include “errors and omissions” coverage or “malpractice” coverage; (B) Afford “practice specific” or “project specific” coverage;
(C) Provide limits of liability in an amount not less than:
(1) ONE MILLION DOLLARS ($1,000,000) per claim; and
(2) TWO MILLION DOLLARS ($2,000,000) in the aggregate;
(D) Cover a claim or claims arising out of the performance of professional services by:
(1) CONSULTANT;
(2) CONSULTANT’s Subconsultant(s);
(3) Anyone whom CONSULTANT or its Subconsultant(s) directly or indirectly employs or uses; or (4) Anyone whose acts CONSULTANT or its Subconsultant(s) may be liable; and (E) Provide coverage for:
(1) The duration of this Agreement; and
(2) At least three (3) years after the Project’s completion:
(a) CONSULTANT shall obtain, pay for, and maintain an endorsement that adds an “extended reporting period” (“ERP”) or a “discovery” feature — to allow CITY to report a claim— for a period of not less than three (3) years following the initial policy’s expiration, or following CITY’s recordation of its “notice of completion” for the Project, whichever date is later. The endorsement for the ERP or discovery feature must provide identical policy limits, and meet the conditions, described in subparagraphs 1.2 (A) through (D) above; or (b) CONSULTANT shall obtain, pay for, and maintain successive renewal or replacement policies (with “prior acts” coverage), for a period of three (3) years following the initial policy’s expiration, or following CITY’s recordation of its “notice of completion” for the Project, whichever date is later. Each policy must have a “retroactive date” that coincides with, or is earlier than, this Agreement’s Effective Date. Additionally, each policy must provide identical policy limits, and meet the conditions, described in subparagraphs 1.2 (A) through (D) above.
1.3 All ERP or discovery endorsements, renewal policies, and replacement coverage policies are subject to CITY’s review and approval, in its sole discretion.
1.4 CONSULTANT shall pay the full amount of all deductibles and any self-insured retention per claim for coverage under the Professional Liability insurance policy.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
Professional Services Agreement
EXHIBIT C-
INSURANCE REQUIREMENTS
PROFESSIONAL SERVICES AGREEMENT
“WORKERS’ COMPENSATION” INSURANCE
1.1 At its own expense, CONSULTANT shall obtain, pay for, and maintain— and shall require each of its Subconsultants to obtain and maintain— for the duration of this Agreement:
(A) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and
(B) Employer’s Liability insurance in an amount not less than:
(1) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease;
(2) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and
(3) ONE MILLION DOLLARS ($1,000,000) policy limit.
1.2 CONSULTANT shall provide CITY with a “certificate of insurance” and a subrogation endorsement, “Waiver of Our Right to Recover From Others”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, this Agreement’s workers’ compensation insurance requirements.
1.3 CITY shall not be liable to CONSULTANT’s personnel, or anyone CONSULTANT directly or indirectly employs or uses, for a claim at law or in equity arising out of CONSULTANT’s failure to comply with this Agreement’s workers’ compensation ins urance requirements.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
Professional Services Agreement
EXHIBIT C-
INSURANCE REQUIREMENTS
PROFESSIONAL SERVICES AGREEMENT
“COMMERCIAL GENERAL LIABILITY” OR “BUSINESSOWNERS LIABILITY” INSURANCE
1.1 At its own expense, CONSULTANT shall obtain, pay for, and maintain — and shall require each of its Subconsultants to obtain and maintain — a “Commercial General Liability” or a “Businessowners Liability” insurance policy on an occurrence basis to fully protect CONSULTANT and CITY from claims and suits for bodily injury, personal and advertising injury, property damage, and medical payments. The policy must add the City of Glendale and its officers, agents, employees, and representatives (collectively, “CITY AND ITS REPRESENTATIVES”) as additional insureds.
1.2 Coverage afforded to CITY AND ITS REPRESENTATIVES must be at least as broad as that afforded to CONSULTANT. If CONSULTANT has higher limits than the limits specified in these insurance requirements, or has additional broader coverage, or has both, the insurer shall make available the higher limits and broader coverage to CITY AND ITS REPRESENTATIVES.
The insurance must be written for the limits of liability specified below:
(A) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for bodily injury (including accidental death) to any one person;
(B) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for personal and advertising injury to any one person; (C) O NE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for property damage; and
(D) TWO MILLION DOLLARS ($2,000,000) general aggregate limit, or the full aggregate limits of the policy― whichever limit is greater.
1.3 The liability insurance must include all major divisions of coverage and must cover:
(A) Premises Operations (including Explosion, Collapse, and Underground [“X,C,U”] coverages as applicable); (B) Independent Contractors’ Protective Liability;
(C) Products and Completed Operations (maintain same limits as above until five (5) years after: recordation of the Notice of Completion or final close-out of the Agreement);
(D) Personal and Advertising Injury (with Employer’s Liability Exclusion deleted); (E) Contractual Liability; and
(F) Broad Form Property Damage.
1.4 CONSULTANT shall provide CITY with a “certificate of insurance” and an “additional insured endorsement”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative — which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements.
1.5 The “certificate of insurance” and an “additional insured endorsement” must state:
“The City of Glendale, and its officers, agents, employees, and representatives are included as additional insureds under the policy(s). This insurance is primary to all other insurance of the City. The City’s insurance, or self-insurance, or both, will apply in excess of— and will not contribute with— this insurance. This insurance applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or a suit is brought. The issuing company shall mail thirty (30) days advance notice to the City for any policy cancellation, termination, non -renewal, or reduction in coverage.”
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
Professional Services Agreement
EXHIBIT C-
INSURANCE REQUIREMENTS
PROFESSIONAL SERVICES AGREEMENT
“BUSINESS AUTOMOBILE” LIABILITY INSURANCE
1.1 At its own expense, CONSULTANT shall obtain, pay for, and maintain — and shall require each of its Subconsultants to obtain and maintain — a “Business Automobile” insurance policy on an occurrence basis to fully protect CONSULTANT and CITY from claims and suits for bodily injury, property damage, and medical payments. The policy must add the City of Glendale and its officers, agents, employees, and representatives as additional insureds.
1.2 The insurance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater:
(A) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and
(B) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or
(C) ONE MILLION DOLLARS ($1,000,000) combined single limit (“CSL”).
1.3 The liability insurance must include all major divisions of coverage and must cover all vehicles, whether rented, leased, hired, scheduled, owned or non-owned.
1.4 CONSULTANT shall provide CITY with a “certificate of insurance” and an “additional insured endorsement”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative — which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements.
1.5 The “certificate of insurance” and an “additional insured endorsement” must state:
“The City of Glendale, and its officers, agents, employees, and representatives are included as additional insureds under the policy(s). This insurance is primary to all other insurance of the City. The City’s insurance, or self-insurance, or both, will apply in excess of— and will not contribute with— this insurance. This insurance applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or a suit is brought. The issuing company shall mail thirty (30) days advance notice to the City for any policy cancellation, termination, non -renewal, or reduction in coverage.”
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
Professional Services Agreement
EXHIBIT C-
INSURANCE REQUIREMENTS
PROFESSIONAL SERVICES AGREEMENT
GENERAL REQUIREMENTS
1.1 At all times, the insurance company issuing the policy must meet all three of these requirements:
(A) It must be “admitted” insurer by the State of California Department of Insurance or must be listed on the California Department of Insurance’s “List of Approved Surplus Line Insurers” (“LASLI”); (B) It must be domiciled within, and organized under the laws of, a State of the United States; and (C) It must carry a minimum A.M. Best Company Financial Strength Rating of “A:VII,” or better.
1.2 If the Agreement requires any of the foregoing insurance coverages to remain in force after the Final Payment, and if they are reasonably available, CONSULTANT shall submit to CITY— with the final Application for Payment— all certificates and additional insured endorsements evidencing the coverages’ continuation.
1.3 A deductible or self -insured retention is subject to CITY’s review and approval, in its sole discretion. The insurance company or its authorized representative must state either on the insurance certificate or in a separate correspondence:
(A) The amount of the deductible, or self-insured retention, or both; (B) Whether a limit of insurance has been lowered by any pending or paid claim; and (C) The current limit amount, as lowered by the pending or paid claim.
1.4 Despite any conflicting or contrary provision in CONSULTANT’s insurance policy:
(A) If CONSULTANT’s insurance company adds CITY, and its officers, agents, employees, and representatives (collectively, “its representatives”) as additional insureds, then for all acts, errors, or omissions of CITY, or its representatives, or both, that insurer shall:
(1) Pay those sums that CITY, or its representatives, or both, become legally obligated to pay as damages; and
(2) Defend— and pay the costs of defending— CITY, or its representatives, or both; (B) CONSULTANT’s insurance is primary;
(C) Other insurance (whether primary, excess, contingent or self-insurance, or any other basis) available to CITY, or its representatives, or both, is excess over CONSULTANT’s insurance;
(D
) CITY’s insurance, or self-insurance, or both, will not contribute with CONSULTANT’s insurance policy;
(E) CONSULTANT and CONSULTANT’s insurance company waive— and shall not exercise— any right of recovery or subrogation that CONSULTANT or the insurer may have against CITY, or its representatives, or both;
(F) CONSULTANT’s insurance policy applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or suit is brought, except that the naming of multiple insureds will not increase an insurance company’s limits of liability;
(G) CONSULTANT’s insurance policy applies to a claim or suit brought by an additional insured against a Named Insured or other insured, arising out of bodily injury, personal injury, advertising injury, or property damage; and (H) CITY is not liable for a premium payment or another expense under CONSULTANT’s policy.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
Professional Services Agreement
1.5 At any time during the duration of this Agreement, CITY may do any one or more of the following:
(A) Review this Agreement’s insurance coverage requirements; or
(B) Require that CONSULTANT:
(1) Obtain, pay for, and maintain more or less insurance depending on CITY’s assessment of any one or more of the following factors:
(a) CITY’s risk of liability or exposure arising out of, or in any way connected with, the services of CONSULTANT under this Agreement;
(b) The nature or number of accidents, claims, or lawsuits arising out of, or in any way connected with, the services of CONSULTANT under this Agreement; or (c) The availability, or affordability, or both, of increased liability insurance coverage; (2) Reduce or eliminate a deductible or self-insured retention as it applies to CITY; or (3) Obtain, pay for, and maintain a bond (as a replacement for an insurance coverage) from a California corporate surety, guaranteeing payment to CITY for liability, or costs, or both, that CITY incurs during CITY’s investigation, administration, or defense of a claim or a suit arising out of this Agreement.
1.6 CONSULTANT shall maintain the insurance policy without interruption, from the Project’s commencement date to the Final Payment date, or until a date that CITY specifies for any coverage that CONSULTANT must maintain after the Final Payment.
1.7 CONSULTANT’s insurance company or self-insurance administrator shall mail CITY written notic e at least thirty (30) days in advance of the policy’s or the self-insurance program’s cancellation, termination, non-renewal, or reduction in coverage.
1.8 CONSULTANT shall not allow any insurance to expire, cancel, terminate, lapse, or non-renew. Twenty-one (21) days before its insurance policy’s expiration, cancellation, termination, or non- renewal, CONSULTANT shall deliver to CITY evidence of the required coverage as proof that CONSULTANT’s insurance policy has been renewed or replaced with another insuran ce policy which, during the duration of this Agreement, meets all of this Agreement’s insurance requirements.
1.9 At any time, upon CITY’s request, CONSULTANT shall furnish satisfactory proof of each type of insurance coverage required— including a certified c opy of the insurance policy or policies; certificates, endorsements, renewals, or replacements; and documents comprising CONSULTANT’s self-insurance program— all in a form and content acceptable to the City Attorney or City’s Risk Manager.
1.10 If CONSULTANT hires, employs, or uses a Subconsultant to perform work, services, operations, or activities on CONSULTANT’s behalf, CONSULTANT shall ensure that the Subconsultant:
(A) Meets, and fully complies with, this Agreement’s insurance requirements;
(B) Delivers to CITY— for its review, or approval, or both— all insurance policies, certificates, and endorsements that this Agreement requires; and
(C) Furnishes CITY, at any time upon its request, with a complete copy of the Subconsultant’s insurance policy or policies for CITY’s review, or approval, or both.
1.11 CONSULTANT’s failure to comply with an insurance provision in this Agreement constitutes a breach upon which CITY may immediately terminate or suspend CONSULTANT’s performance of this Agreement, or invoke another remedy that this Agreement or the law allows. At its discretion, CITY may obtain or renew the insurance, and CITY may pay all or part of the premiums. Upon demand, CONSULTANT shall repay CITY for all sums or monies that CITY paid to obtain, renew, or reinstate the insurance, or CI TY may offset the cost of the premium against any sums or monies that CITY may owe CONSULTANT.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
Yunex LLC.
Traffic-Related Electrical Devices Maintenance Program
Professional Services Agreement
EXHIBIT C-
INSURANCE REQUIREMENTS
PROFESSIONAL SERVICES AGREEMENT
CONSULTANT’S SUBMITTAL OF CERTIFICATES AND ENDORSEMENTS
1.1 CONSULTANT shall have its insurance carrier(s) or self-insurance administrator(s) complete and execute the following insurance documents, unless an exception below applies. When CONSULTANT signs and delivers the Agreement to CITY, CONSULTANT also shall deliver:
(A) A “certificate of insurance” for each required liability insurance coverage; (B) An additional insured endorsement for Commercial General Liability coverage or Businessowners Liability coverage and Automobile Liability coverage, unless this Agreement does not require CONSULTANT to obtain and maintain Commercial General Liability coverage, Businessowners Liability coverage, or Automobile Liability coverage;
(C) A “certificate of insurance” for Workers’ Compensation insurance; or If CONSULTANT is self-insured for workers’ compensation, a copy of the “Certificate of Consent to Self- insure” from the State of California; or
If CONSULTANT is lawfully exempt from workers’ compensation laws, an “Affirmation of Exemption from Labor Code §3700” form;
(D) A subrogation endorsement, “Waiver of Our Right to Recover From Others,” for Workers’ Compensation coverage; and
(E) A complete copy of CONSULTANT’s Professional Liability insurance policy, including all forms and endorsements attached to it.
1.2 CITY will neither sign this Agreement nor issue a “Notice to Proceed” until the City Attorney or City’s Risk Manager has reviewed and approved the insurance documents. CITY’s decision as to the acceptability of all insurance documents is final. Unless CONSULTANT obtains CITY’s written approval, CITY will not permit or allow a substitution of an insurance policy, or a change in a certificate’s or an endorsement’s form and content, or both.
INSURANCE OBLIGATION IS SEPARATE FROM INDEMNITY OBLIGATION
2.1 This Agreement’s insurance provisions:
(A) Are separate and independent from the indemnification and defense provisions in Article 12 of the Agreement; and
(B) Do not limit, in any way, the applicability, scope, or obligations of the indemnification and defense provisions in Article 12 of the Agreement.
DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D
San Fernando
South Pasadena
Monrovia
Torrance
Lomita
Cudahy
Montebello
San Marino
La Puente (In the process)
City Of Glendale Piggyback Cities: LA County RATES
CALIFORNIA STATE POLYTECHNIC CITY OF HERMOSA BEACH CITY OF REDONDO BEACH
CITY OF ALHAMBRA CITY OF HUNTINGTON BEACH CITY OF ROLLING HILLS ESTATES
CITY OF ANAHEIM CITY OF IRVINE CITY OF SAN FERNANDO
CITY OF ARTESIA CITY OF LA HABRA CITY OF SAN MARINO
CITY OF AZUSA CITY OF LA PUENTE CITY OF SANTA ANA
CITY OF BALDWIN PARK CITY OF LOMITA STL CITY OF SANTA PAULA
CITY OF BUENA PARK CITY OF MALIBU CITY OF SEAL BEACH
CITY OF CALABASAS CITY OF MANHATTAN BEACH CITY OF SHAFTER
CITY OF COMPTON CITY OF MONROVIA STL CITY OF SOUTH PASADENA
CITY OF COSTA MESA CITY OF MONROVIA TS CITY OF STANTON
CITY OF CUDAHY STL CITY OF MONTEBELLO CITY OF THOUSAND OAKS
CITY OF CUDAHY TS CITY OF MOORPARK MILITARY BANNER CITY OF WEST COVINA
CITY OF CYPRESS STL CITY OF MOORPARK STL CITY OF WESTMINSTER
CITY OF CYPRESS TS CITY OF MOORPARK TS COUNTY OF LOS ANGELES
CITY OF DANA POINT CITY OF NEWPORT BEACH STL SANTA CLARITA - ON CALL
CITY OF DIAMOND BAR CITY OF NEWPORT BEACH TS SANTA MONICA - ON CALL
CITY OF FOUNTAIN VALLEY CITY OF NORWALK STL THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
CITY OF FULLERTON CITY OF PORT HUENEME TRUSTEES OF THE CALIFORNIA
CITY OF GARDEN GROVE CITY OF RANCHO PALOS VERDES STL UNIVERSAL CITY STUDIOS INC
CITY OF GARDENA - ON CALL CITY OF RANCHO PALOS VERDES TS
CITY OF GLENDALE CITY OF RANCHO SANTA MARGARITA
Cities Currently Under Contract with YUNEX, LLC.
ITEM NO: 11.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Maria Moreno, Director of Recreation and Community Services
DATE: November 19, 2025
SUBJECT: Selection and Approval of Hometown Heroes Military Banner Recognition Program Design
SUMMARY:
This staff report requests City Council approval of the Military Banner design. Staff is presenting the updated preferred design along with two alternatives for final selection, allowing the City to continue honoring active Baldwin Park residents serving in the U.S. Armed Forces.
RECOMMENDED ACTION:
It is recommended that the City Council;
1. Selection of Hometown Heroes Military Banner Recognition Program design to recognize active-duty military service members; and
2. Authorize the Finance Director to appropriate funds and make necessary budget adjustments.
FISCAL IMPACT:
There is a Fiscal Impact to the General Fund in the amount of $14,000 to purchase the banners.
BACKGROUND:
In December 2024, staff conducted a design survey to gather community and stakeholder input for a new Hometown Heroes Military Banner Recognition Program design. Following the survey, a preferred design was selected with direction to revise the font style for improved readability and aesthetics. Staff have incorporated the requested revisions and is now presenting the updated banner design, along with two additional design options, for the City Council’s final consideration and selection.
The City of Baldwin Park has a longstanding tradition of honoring the brave men and women who serve our country. To continue demonstrating community pride and appreciation, staff is proposing to continue the established Hometown Heroes Military Banner Recognition Program, which recognizes active Baldwin Park residents currently serving in the United States Armed Forces.
Through this program, personalized banners are displayed along designated corridors on Ramona Boulevard and Baldwin Park Boulevard, featuring each service member’s name and branch of service. The banners serve as a proud and visible expression of gratitude from the Baldwin Park community and reflect the City’s ongoing commitment to supporting military families.
When a service member concludes their active-duty service, their banner is respectfully removed. Families have the option to receive the retired banner during a City Council meeting presentation, should they wish to commemorate their loved one’s service in a public and meaningful way.
DISCUSSION:
None
ALTERNATIVES:
The alternative is not to approve or select a design.
CEQA REVIEW:
These actions are exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 2100, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.)
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
None
ITEM NO: 12.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Okina Dor, Director of Community Development
PREPARED BY: Michelle Bravo, Housing Programs Coordinator DATE: November 19, 2025
SUBJECT: Conduct a Public Hearing and adopt Amendment No. One (Substantial) to the Fiscal Year 25-26 Annual Action Plan
SUMMARY:
Each year, the City of Baldwin Park prepares an Annual Action Plan (AAP) as part of its Five-Year Consolidated Plan. The AAP outlines how the City will allocate federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds received from the U.S. Department of Housing and Urban Development (HUD). On June 18, 2025, the City Council adopted the AAP for Fiscal Year 25–26.
The purpose of the November 19, 2025, public hearing is for the City Council to review and consider adoption of a substantial amendment to the FY 25–26 AAP. The amendment proposes to cancel the Morgan Park Playground Improvement Project, which was originally awarded $600,000 in CDBG funds in FY 24–25, and to reallocate those funds to the Citywide Streets, Sidewalks, and Curb Cuts Improvement Project. This reallocation will consolidate resources into a larger, shovel-ready project that can be implemented more quickly, supporting timely expenditure of CDBG funds and compliance with HUD requirements.
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Conduct a Public Hearing; and
2. Adopt Amendment No. One (Substantial) to the 25-26 Annual Action Plan; and
3. Authorize the Director of Finance to make the appropriation and necessary budget adjustments.
FISCAL IMPACT:
There is no fiscal impact to the City’s General Fund as the proposed action only involves the reallocation of existing federal Community Development Block Grant (CDBG) funds. Approval of Amendment No. One to the FY 25–26 Annual Action Plan will redirect $600,000 in CDBG funds previously allocated to the Morgan Park Playground Improvement Project toward the Citywide Streets, Sidewalks, and Curb Cuts Improvement Project.
This amendment does not require any additional local funding, nor does it affect the City’s General Fund resources. All costs associated with the revised project scope will be fully covered through the City’s CDBG entitlement allocation.
BACKGROUND:
On June 18, 2025, the Baldwin Park City Council adopted the Five-Year Consolidated Plan for 2025–2029 along with the first-year Annual Action Plan (AAP) for FY 25–26. The adopted AAP did not identify any new public facility or infrastructure projects because the majority of the City’s unspent and unallocated Community Development Block Grant (CDBG) funds had already been committed in the prior year’s 24–25 AAP to three
capital improvement projects:
• Morgan Park Playground Improvement Project – $600,000 • Citywide Sidewalks and Curb & Gutter Concrete Project – $400,000 • Residential and Major Street Rehabilitation at Various Locations – $460,000
Since the adoption of the AAP, the City has been notified by the U.S. Department of Housing and Urban Development (HUD) that Baldwin Park failed to meet CDBG timeliness requirements under 24 CFR Part 570.902.
These requirements stipulate that a grantee’s undisbursed CDBG balance in its line of credit must not exceed 1.5 times its most recent annual allocation, as measured 60 days prior to the end of the program year (for Baldwin Park, this date is May 2).
To avoid future noncompliance and to prepare for the next timeliness test on May 2, 2026, the City is taking corrective action. In line with HUD’s guidance—which strongly encourages directing funds to “shovel-ready” projects that can be quickly implemented and expended—the City is proposing to cancel the Morgan Park Playground Improvement Project and reprogram its $600,000 allocation. These funds will be consolidated with the allocations for the two other previously approved capital projects.
The result is a single, larger initiative: the Citywide Streets, Sidewalks, and Curb Cuts Improvements Project, which will incorporate and replace the three original 2024 projects with a combined CDBG allocation of $1,460,000.
Both the Public Works and Housing Departments have reviewed the consolidated project and its expenditure schedule and concur that it can be implemented quickly enough to substantially draw down funds prior to the May 2026 timeliness test. This consolidation is expected to help Baldwin Park return to compliance with federal regulations while ensuring that CDBG funds are used effectively and for visible community improvements.
DISCUSSION:
Under HUD regulations at 24 CFR Part 91.105 and the City’s Citizen Participation Plan, the City is required to have a public hearing and make available all substantial amendments to the Annual Action Plan for a required 30- day comment period. The draft Amendment No. One (Substantial) to the FY 2025-26 Annual Action Plan was available for public review from October 20, 2025 – November 19, 2025.
ALTERNATIVES:
The City Council may revise proposed projects funding as an alternative.
CEQA REVIEW:
None
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
1. BP - 2025-26 AAP Amendment No. One (Sub) 11.19.25
BPH
Annual Action Plan
For Fiscal Year 2025-26
DRAFT AMENDMENT NO. ONE (SUBSTANTIAL)
PUBLIC REVIEW DRAFT
October 20, 2025 – November 19, 2025
Community Development Department
Housing Department
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Consolidated Plan BALDWIN PARK 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
Table of Contents
Executive Summary ....................................................................................................................................... 2 ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ......................................................................... 2 The Process ................................................................................................................................................... 6 PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) ............................................................................. 6 PR-10 Consultation – 91.100, 91.110, 91.200(b), 91.300(b), 91.215(I) and 91.315(I) .............................. 7 PR-15 Citizen Participation – 91.105, 91.115, 91.200(c) and 91.300(c) ................................................. 13 EXPECTED RESOURCES ................................................................................................................................ 15 AP-15 Expected Resources – 91.220 (c) (1,2) ......................................................................................... 15 Annual Goals and Objectives ...................................................................................................................... 18 AP-20 Annual Goals and Objectives ........................................................................................................ 18 Projects ....................................................................................................................................................... 25 AP-35 Projects – 91.220(d) ..................................................................................................................... 25 AP-38 Project Summary .......................................................................................................................... 27 AP-50 Geographic Distribution – 91.220(f) ............................................................................................. 39 Affordable Housing ..................................................................................................................................... 40 AP-55 Affordable Housing – 91.220(g) ................................................................................................... 40 AP-60 Public Housing – 91.220(h) ........................................................................................................... 42 AP-65 Homeless and Other Special Needs Activities – 91.220(i) ............................................................ 44 AP-75 Barriers to affordable housing – 91.220(j) ................................................................................... 47 AP-85 Other Actions – 91.220(k) ............................................................................................................ 49 Program Specific Requirements .................................................................................................................. 52 AP-90 Program Specific Requirements – 91.220(l)(1,2,4) ...................................................................... 52
Consolidated Plan BALDWIN PARK 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
Introduction
The City of Baldwin Park has prepared the 2025 -2029 Consolidated Plan in conformance with the requirement to receive Federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds from the United States Department of Housing and Urban Development (HUD). The Consolidated Plan provides HUD with a comprehensive assessment of the City’s housing and community development needs. The Consolidated Plan also outlines the City’s priorities, objectives, and strategies for the investment of CDBG and HOME funds to address these needs over the next five years, beginning July 1, 2025 and ending June 30, 2030. Included in the Consolidated Plan are broad five -year objectives and strategies to accomplish these goals. Specific identifiable benchmarks for measuring progress in realizing the City’s strategy are proposed in this Action Plan for 2025-26.
The City receives CDBG and HOME funds from HUD on a formula basis each year, and in turn, awards grants and loans to nonprofit, for-profit or public organizations for programs and projects in furtherance of this Plan. The primary objectives of the CDBG program are to maintain decent housing, provide suitable living environments, and expand economic opportunities for low - and moderate-income persons. The primary objective of the HOME program is to expand the supply of affordable housing for low - and moderate-income households.
Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview
For the 2025-2029 Consolidate Plan cycle the City has identified the goals and outcomes as outlined in the table below.
Consolidated Plan BALDWIN PARK 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 1 – 2025-2029 Consolidated Plan Priorities, Implementing Programs, and FY 2025-26 Goals Consolidated Plan
5-Year Priority
2025-26
Implementing Programs
2025-26
Goals
Outcome/
Objective*
Priority Housing Needs
▪ Community Enhancement
Program (Code Enforcement)
($150,000)
▪ McNeil Manor
Modernization and
Rehabilitation Project
($774,823)
▪ Tenant Based Rental
Assistance Program
($657,437.18)
▪ Residential Rehabilitation
($1,184,721.77)
▪ Affordable Housing
Development
($1,308,195.43)
▪ 800 Housing Units
▪ 12 Housing Units
▪ 25 Households
▪ 15 Households
▪ TBD
SL-3
DH-3
DH-3
DH-1
DH-3
Priority Homeless Needs
▪ East San Gabriel Valley
Coalition for the Homeless
($10,000)
▪ 300 Persons SL-1
Priority Special Population
Needs
▪ Domestic Violence Advocate
($20,578)
▪ Senior Center Program
($21,000)
▪ 250 Persons
▪ 250 Persons
SL-1
SL-1
Priority Community Services
▪ Church of the Redeemer
Food Bank ($7,000)
▪ BPPD Pride Platoon ($20,707)
▪ Youth Employment Program
($15,000)
▪ Graffiti Removal Program
($25,218)
▪ Recreation Subsidy Program
($8,000)
▪ 3,500 persons
▪ 40 Persons
▪ 20 Persons
▪ 300 Persons
▪ 60 Persons
SL-1
SL-1
SL-1
SL-1
SL-1
Priority Community and Public
Facilities
▪ No Programs in 2025-26 ▪ No Programs
Priority Infrastructure Needs ▪ No Programs in 2025 -26 ▪ No Programs Priority Other Community
Development Needs
▪ Housing Rights Center
($7,500)
▪ CDBG Program
Administration ($ 162,505)
▪ HOME Program
Administration
($150,655.47)
▪ Not Applicable
▪ Not Applicable
▪ Not Applicable
N/A
N/A
N/A
(2024)
Special Needs Non -Homeless,
Facility/Infrastructure
Improvements
▪ (2024) Citywide Sidewalks
and Curb & Gutters
Concrete Project
▪ (2024) Residential and
Major Street Rehab at
Various Locations
▪ 41,405 Persons
▪ 9,275 Persons
SL-1
SL-1
Consolidated Plan BALDWIN PARK 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
▪ (2024) Morgan Park
Playground Improvement
Project
▪ (2024) Citywide Streets,
Sidewalks and Curb Cuts
Project
▪ 52,710 Persons
▪ 52710 Persons
SL-1
SL-1
Evaluation of Past Performance
The description of past performance can be found in the most recent Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2024-25.
Summary of Citizen Participation Process and Consultation Process In accordance with the City’s adopted Citizen Participation Plan, the City facilitated citizen participation through surveys and public hearings. The consultation process included representatives of the CoC, PHA, and other specified groups who completed su rveys, provided local data and assisted the City to ensure practical coordination of strategies to maximize impact and to avoid duplication of effort.
Additionally, all of Baldwin Park’s citizens are encouraged to participate in the planning, development, and implementation of the Annual Action Plan. Three public hearings are held by the City each year to discuss issues related to the Consolidated Plan as well as the A nnual Action Plan. The first two hearings focus on the needs of the community and development of the Annual Action Plan and provides citizens with an opportunity to comment on the Annual Action Plan. The third public hearing is conducted as part of the year-end Consolidated Annual Performance and Evaluation Report (CAPER) process and focuses on performance as it relates to housing, homelessness, hazards associated with lead -based paint, accessibility, and community development needs, such as infrastructure and public services. In all cases, a Notice of Public Hearing was published at least 15 days prior to the hearing to provide residents with adequate notice.
A draft 2025-26 Annual Action Plan was available for public comment for a 30 -day period (May 16, 2025 – June 18, 2025). City Council public hearings were held on April 16, 2025, and June 18, 2025, providing residents and interested parties with a final opportunity to comment on the Annual Action Plan prior to adoption and submittal to HUD.
Amendment No. One (Substantial)
A draft of Amendment No. One (Substantial) to the FY 2025-26 Annual Action Plan was available for public comment beginning on October 20, 2025, and closed November 19, 2025. The Amendment was presented to the Baldwin Park City Council during the public hearing on November 19, 2025, for adoption. A notice notifying the public of the comment period and public hearing was published on October 20, 2025, in The San Gabriel Valley Tribune.
Summary of Public Comments
Consolidated Plan BALDWIN PARK 5
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No public comments were received at either of the two public hearings.
[To be completed after the public comment period and public hearing.]
Summary of Comments or Views Not Accepted and the Reasons for Not Accepting Them
No public comments were received at either of the two public hearings.
Summary
The City undertook good faith efforts in outreaching to its community members to meet all citizen participation requirements.
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The Process
PR-05 Lead & Responsible Agencies 24 CFR 91.200(b)
Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source
The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator BALDWIN PARK Housing Department
HOME Administrator BALDWIN PARK Housing Department
Table 1 – Responsible Agencies
Narrative
The City of Baldwin Park Housing Division is responsible for the administration of the CDBG and HOME programs. The Housing Department shall be responsible for the implementation of the Consolidated Plan and subsequent Annual Action Plans, all grants planni ng, management and monitoring duties necessary to comply with HUD regulations and City policies.
Consolidated Plan Public Contact Information
Baldwin Park Housing Division
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011
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PR-10 Consultation – 91.100, 91.110, 91.200(b), 91.300(b), 91.215(I) and
91.315(I)
Introduction
To gather the greatest breadth and depth of information, the City consulted with a variety of agencies, groups, and organizations concerning the housing, community and economic development needs of the community. Each of the agencies, groups or organizations consulted is represented in this section of the Consolidated Plan. The input received from these consultation partners helped establish and inform objectives and goals described in the Strategic Plan.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).
The City recognizes the importance of careful coordination and alignment among various service providers to maximize the effectiveness of its CDBG and HOME programs. As such, the City consulted closely with organizations that provide assisted housing, heal th services, and other community -focused agencies.
Outreach efforts included reaching out to organizations for feedback, sharing survey links, and informing them of public meetings.
The City also recognizes the importance of continued coordination and alignment during the upcoming five-year planning period with these organizations and agencies. To facilitate coordination and cooperation, the City will continue to work with these entit ies through meetings, correspondence, and joint endeavors. The City will strengthen relationships and alignment among these organizations in the implementation of the NOFA process for CDBG and HOME funds and through technical assistance provided to subrecipients of CDBG and HOME funds each year.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness
The lead agency for the Continuum of Care (CoC) for Los Angeles County is the Los Angeles Homeless Services Authority (LAHSA). LAHSA guides the development of homeless strategies and the implementation of programs to end homelessness throughout the region. The City coordinates with the CoC to identify objectives and address the needs of different homeless populations, specifically chronically homeless families and individuals, families with children, veterans, unaccompanied youth and persons at risk of homelessness.
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Coordination to address homelessness — including chronically homeless individuals and families, families with children, veterans, and unaccompanied youth — is guided by the CoC. All service providers within the CoC can refer people with varying needs to the appropriate service provider(s) in their area.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS
The City of Baldwin Park does not receive or allocate Emergency Solutions Grand (ESG) funds. The City collaborates with local service providers, including the CoC, to meet the needs of the homeless and provide regional coverage.
Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
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Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Housing Authority of the City of Baldwin Park Agency/Group/Organization Type PHA
What section of the Plan was addressed by
Consultation?
Public Housing Needs
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
The City works in coordination with its PHA
throughout the year to help address its housing
needs. Continued coordination with its PHA allows
City to identify needs and gaps in service to improve
service delivery.
2 Agency/Group/Organization Los Angeles County Development Authority Agency/Group/Organization Type PHA
Other government - Local
What section of the Plan was addressed by
Consultation?
Public Housing Needs
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
The City works in coordination with LACDA
throughout the year to help address its housing
needs.
3 Agency/Group/Organization HOUSING RIGHTS CENTER
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
Organization was contacted to provide input on fair
housing issues, landlord/tenant complaints, fair
housing needs and priorities.
4 Agency/Group/Organization ESGV COALITION FOR THE HOMELESS Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
The organization was contacted to provide their input
on strategies, needs, and services for homeless
populations.
5 Agency/Group/Organization LAHSA
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
Information and reports from their website were
used for information related to city homeless count,
strategies, and ongoing coordination.
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6 Agency/Group/Organization CATHOLIC CHARITIES OF LOS ANGELES, INC.
Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
The organization provided input on the needs of
those experiencing hosing instability and other
immediate needs.
7 Agency/Group/Organization FAMILY SERVICE CENTERS
Agency/Group/Organization Type Services-Children
Services-Education
Services-Employment
What section of the Plan was addressed by
Consultation?
Economic Development
Public Services
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
The organization provided input on the needs on
education, employment, and other immediate needs.
8 Agency/Group/Organization San Gabriel Valley Consortium on Homelessness Agency/Group/Organization Type Services-homeless
Regional organization
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
The organization was contacted to provide their input
on strategies, needs, and services for homeless
populations.
9 Agency/Group/Organization Human-I-T
Agency/Group/Organization Type Services - Broadband Internet Service Providers Services - Narrowing the Digital Divide
What section of the Plan was addressed by
Consultation?
Broadband/Digital Divide
How was the Agency/Group/Organization
consulted and what are the anticipated outcomes
of the consultation or areas for improved
coordination?
The organization was contacted to provide input on
narrowing the digital divide and increasing broadband
access.
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Identify any Agency Types not consulted and provide rationale for not consulting
All relevant housing, social services and other entities were consulted. Other local/ regional/ state/ federal planning efforts considered when preparing the Plan are listed in the table below.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization
How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Los Angeles Homeless
Services Authority
Los Angeles Homeless Services Authority (LAHSA) -
The Continuum of Care identifies funding and activities assisting LA County's homeless. The City's homeless goals and strategy support those of the Continuum of Care.
2021-2029 Housing
Element
City of Baldwin Park The Strategic Plan goals were drafted with consideration of the 2021-2029 Housing Element.
Los Angeles City and
County CoC for
Service Planning Area
Los Angeles City and
County CoC for Service
Planning Area 3 (SPA)
The Housing Inventory Count Reports provide a snapshot of the CoC's HIC and the PIT Count survey data helps to inform policymakers and service providers of the needs of the
homeless population in the area.
Bureau of Labor
Statistics (BLS)
Bureau of Labor
Statistics (BLS)
The purpose of the BLS data is to collect, analyze, and disseminate essential economic information to inform
decision making.
Internet Service
Provider information
on Baldwin Park
ISP Reports ISP Reports provide accurate, transparent, and comprehensive information about internet service
providers.
Table 3 – Other local / regional / federal planning efforts
Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))
The City coordinated efforts and consulted with several public entities including local governmental agencies such as the relevant County Departments, public housing organizations, and State government departments during the development of the Consolidated Plan. Entities were engaged via surveys, email and follow up correspondence, and public hearings. Further, the Housing Department works with subrecipients of CDBG and HOME funds to ensure a coordinated effort among service agencies in the region to address the needs of Baldwin Park residents, including but not limited to chronically homeless individuals and families, families with children, veterans and their families, unaccompanied youth, and persons who were recently homeless but now live in permanent housing.
Narrative (optional):
Management of Flood Prone Areas
The flood prone areas within the City have been mapped by the County of Los Angeles and the Federal Emergency Management Agency (FEMA). The Los Angeles County Flood Control District is responsible for the planning and construction of regional flood control facilities. The City retains the res ponsibility for
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designing, construction, and maintenance of local drainage facilities. Flood levels within defined water courses vary along many of the drainage paths and floodplains.
Emergency Management Agencies
The City of Baldwin Park Office of Emergency Services (OEM) is responsible for emergency management including mitigation, preparation, response, and recovery. Office of Emergency Services is supervised by an emergency services coordinator who is responsibl e for directing the Emergency Operations Center (EOC), coordinating the City's response to any type of emergency, community education, public information, and training of city personnel.
The Emergency Operations Center (EOC) is where centralized emergency management can be performed during an emergency or catastrophic event. City personnel and partnered agencies train on how to respond to disasters, and support field emergency personnel "f irst responders," in their efforts to save lives, property, and the environment.
Annual Action Plan
2025
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PR-15 Citizen Participation – 91.105, 91.115, 91.200(c) and 91.300(c)
Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting
To assist in the identification of priority needs in the City, a survey was prepared and distributed to residents of the City to solicit resident input in the prioritization of needs related to community services, community facilities, infrastructure, neighborhood services, special needs services, businesses and jobs, and housing. The surveys were available online, through social media, and physical copies were available at the Baldwin Park Community Development Department.
The draft 2025 - 2029 Consolidated Plan and 2025 -2026 Annual Action Plan were available for public review and comment from May 16, 2025, to June 18, 2025. No public comments were received.
The first of the two public hearings was held on April 16, 2025, to invite public input on community needs and priorities. No public comments were received. The second public hearing for approval of the 2025 - 2029 Consolidated Plan and 2025-2026 Annual Action Plan were held before the Baldwin Park City Council on June 18, 2025; no public comments were received.
Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target
of Outreach
Summary of
Response/Attendance
Summary of
Comments Received
Summary of Comments
Not Accepted
and Reasons
URL (If
applicable)
1 Internet
Outreach
Non-
targeted/broad
community
47 responses received All comments were
considered and
incorporated in the
appropriate sections
of the Consolidated
Plan
N/A
2 Newspaper
Ad
Minorities
Persons with
disabilities
Non-
targeted/broad
community
A newspaper notice
was published to
announce Public
Hearing 1 to accept
feedback on
community needs to
inform the
Consolidated Plan
goals and priorities.
The notice was
published on April 2,
2025
No public comments
received.
N/A
Annual Action Plan
2025
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Sort
Order
Mode of
Outreach
Target
of Outreach
Summary of
Response/Attendance
Summary of
Comments Received
Summary of Comments
Not Accepted
and Reasons
URL (If
applicable)
3 Public
Hearing
Non-
targeted/broad
community
April 16, 2025 - Public
Hearing 1 to accept
feedback on
community needs to
inform the
Consolidated Plan
goals and priorities.
No public comments
received.
N/A
4 Newspaper
Ad
Minorities
Persons with
disabilities
Non-
targeted/broad
community
A newspaper notice
was published to
announce Public
Hearing 2 to accept
feedback/approved
on community on the
draft Consolidated
Plan and Annual
Action Plan The
notice was published
on May 16, 2025.
No public comments
received.
N/A
5 Public
Hearing
Non-
targeted/broad
community
June 18, 2025 - Public
Hearing 2 to accept
feedback/approved
on community on the
draft Consolidated
Plan and Annual
Action Plan.
No public comments
received.
N/A
6 Newspaper
Ad
Minorities
Persons with
disabilities
Non-
targeted/broad
community
A newspaper notice
was published on
October 20, 2025, to
announce a 30-day
Public Comment
Period on Draft
Amendment No. One
(Substantial) to the FY
2025-26 Annual
Action Plan and to
announce a Public
Hearing to accept the
Amendment
scheduled for
November 19, 2025.
To be completed
after 30-day public
comment period.
To be completed after
30-day public comment
period.
7 Public
Hearing
Non-
targeted/broad
community
On November 19,
2025, the Baldwin
Park City Council will
consider adoption of
Amendment No. One
(Substantial) to the FY
2025-26 Annual
Action Plan.
To be completed
after public hearing.
To be completed after
public hearing.
Table 4 – Citizen Participation Outreach
Annual Action Plan
2025
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EXPECTED RESOURCES
AP-15 Expected Resources – 91.220 (c) (1,2)
Introduction
The strategic plan goals included in this Consolidated Plan are based on resources that are reasonably anticipated to be available to the City from federal, state, local and private sources from July 1, 2025, through June 30, 2030. The actual resources available to support activities during the implementation of this Consolidated Plan may vary significantly due to factors outside of the City’s control. For example, HUD formula grant allocations are subject to change each year based on several factors.
Anticipated Resources
Program
Source
of
Funds Uses of Funds
Expected Amount Available Year 1 Expected
Amount
Available
Remainder of
ConPlan
$
Narrative
Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources: $
Total:
$
CDBG
public
-
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public
Services
$850,026 $0.00 $342,305
$1,802,305
$1,192,331
$2,652,331 $2,787,282
In FY 25-26
the City's
CDBG
allocation is
$850,026. A
formula-
based
program that
annually
allocates
funds to
metropolitan
cities, urban
counties,
and states
for a wide
range of
eligible
housing and
community
development
activities.
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2025
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Program
Source
of
Funds Uses of Funds
Expected Amount Available Year 1 Expected
Amount
Available
Remainder of
ConPlan
$
Narrative
Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources: $
Total:
$
HOME
public
-
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction
for ownership
TBRA
$247,964.72 $191,859.00 $2,861,186.13 $3,301,009.85 $1,129,999.98 In FY 25-26
the City's
HOME
allocation is
$247,964.72.
A HUD
formula-
based
program that
annually
allocates
funds to
support
affordable
housing
programs.
Table 5 - Expected Resources – Priority Table
Annual Action Plan
2025
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City of Baldwin Park demonstrates a strategic approach to addressing housing and community development needs by leveraging various funding resources alongside its CDBG and HOME entitlement grants. The City and its development partners actively seek new opportunities to leverage federal funds.
This includes participating in programs such as the Low -Income Tax Credit program, seeking special allocations like HOME-ARP and CDBG-CV funding, and exploring opportunities under HUD's Section 202 and 811 for the Elderly Program.
HUD requires HOME recipients to match 25% of their HOME annual allocation. However, the City of Baldwin Park has received a 50% match reduction from HUD due to fiscal distress. This means the City is required to match only 12.5% of HOME funds using non-federal funds. The City has been utilizing a match surplus derived from prior contributions by the former Baldwin Park Redevelopment Agency in developing affordable housing developments. As of June 2024, the City's match surplus amounts to approximately $3,885,831. This surplus serves as a valuable resource for meeting match requirements and advancing affordable housing initiatives.
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
Publicly owned land or property located within Baldwin Park that may be used to address affordable housing needs is continually being sought for development. One such property located at 13167 Garvey Street was purchased in September 2021 by the City. The City utilized the property for the development of affordable housing for those that are homeless or at risk of homelessness. The City will continue to leverage its CDBG and HOME funds to attract private and other available public resources, including land conveyed to the City for the purpose of developing affordable housing.
Discussion
No additional discussion.
Annual Action Plan
2025
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area Needs Addressed Funding Goal Outcome Indicator
1 Sustain and
Strengthen
Neighborhoods
2025 2029 Affordable
Housing
Low- and
Moderate-
Income Areas
Priority Housing Needs
Priority Community and
Public Facilities
$744,823
(CDBG)
$150,000
(CDBG)
Rental units rehabilitated:
12 Housing Units
(McNeill Manor Modernization
and Rehabilitation Project)
Household Housing Unit
Housing Code
Enforcement/Foreclosed
Property Care:
800 Household Housing Units
(Community Enhancement
Program/Code Enforcement)
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2025
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Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area Needs Addressed Funding Goal Outcome Indicator
2 Priority Community
Services
2025 2029 Non-Housing
Community
Development
Citywide Priority Community
Services
$7,000
(CDBG)
$20,707
(CDBG)
$15,000
(CDBG)
$25,218
(CDBG)
$8,000
(CDBG)
Public service activities other
than Low/Moderate Income
Housing Benefit:
3,500 Persons Assisted
(Church of the Redeemer Food
Bank)
Public service activities other
than Low/Moderate Income
Housing Benefit:
40 Persons Assisted
(BPPD Pride Platoon)
Public service activities other
than Low/Moderate Income
Housing Benefit:
20 Persons Assisted
(Youth Employment Program)
Public service activities other
than Low/Moderate Income
Housing Benefit:
300 Persons Assisted
(Graffiti Removal Program)
Public service activities other
than Low/Moderate Income
Housing Benefit:
60 Persons Assisted
(Recreation Subsidy Program)
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2025
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Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area Needs Addressed Funding Goal Outcome Indicator
3 Support Agencies
that Assist Special
Needs Pops.
2025 2029 Non-Housing
Community
Development
Citywide Priority Special Population
Needs
$20,578
(CDBG)
$21,000
(CDBG)
Public service activities other
than Low/Moderate Income
Housing Benefit:
250 Persons Assisted
(Domestic Violence Advocate)
Public service activities other
than Low/Moderate Income
Housing Benefit:
250 Persons Assisted
(Senior Center Program)
4 Support Efforts to
Address
Homelessness
2025 2029 Homeless
Non-Housing
Community
Development
Citywide Priority Homeless Needs $10,000
(CDBG)
Public service activities other
than Low/Moderate Income
Housing Benefit:
300 Persons Assisted
(East San Gabriel Valley Coalition
for the Homeless)
5 Preserve Existing &
Create New
Affordable Housing
2025 2029 Affordable
Housing
Citywide Priority Housing Needs $1,184,721.77
(HOME)
$657,437.18
(HOME)
$1,308,195.43
(HOME)
Homeowner Housing
Rehabilitated:
15 Household Housing Unit
(Residential Rehabilitation)
Tenant-based rental assistance /
Rapid Rehousing:
25 Households Assisted
(BP Tenant Based Rental
Assistance Program)
Rental Units Rehabilitated:
TBD Housing Units
(Affordable Housing
Development)
Annual Action Plan
2025
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Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area Needs Addressed Funding Goal Outcome Indicator
6 Planning for Housing
and Community
Development
2025 2029 Planning and
Administration
Citywide Priority Other Housing and
Community Development
Needs
$7,500
(CDBG)
$162,505
(CDBG)
$150,655.47
(HOME)
Other:
No Performance Indicator
(Housing Rights Center)
Other:
No Performance Indicator
(CDBG Program Administration)
Other:
No Performance Indicator
(HOME Program Administration)
Annual Action Plan
2025
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Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area Needs Addressed Funding Goal Outcome Indicator
(2024)
Community Facilities,
Infrastructure, and
Section 108 Debt
Service
2024 2025
(2024)
Non-Housing
Community
Development
(2024)
Low- and
Moderate-
Income Areas
(2024)
Special Needs Non-
Homeless,
Facility/Infrastructure
Improvements
$400,000
(CDBG)
$460,000
(CDBG)
$600,000
(CDBG)
$1,460,000
(CDBG)
Public Facility or Infrastructure
Activities other than Low/Mod
Income Housing Benefit –
41,405 Persons Assisted
(2024 Citywide Sidewalks and
Curb & Gutter Concrete Project)
Public Facility or Infrastructure
Activities other than Low/Mod
Income Housing Benefit –
9,275 Persons Assisted
(2024 Residential and Major
Street Rehab at Various
Locations)
Public Facility or Infrastructure
Activities other than Low/Mod
Income Housing Benefit –
52,710 Persons Assisted
(2024 Morgan Park Playground
Improvements)
Public Facility or Infrastructure
Activities other than Low/Mod
Income Housing Benefit –
52,710 Persons Assisted
(2024 Streets, Sidewalks, and
Curb Cut Improvements Project)
Table 6 – Goals Summary
Annual Action Plan
2025
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Goal Descriptions
1 Goal Name Sustain and Strengthen Neighborhoods
Goal
Description
Preserve and enhance neighborhood aesthetics and public safety through activities such as code enforcement as well as improve ment of building quality and safety through code compliance to benefit low - and moderate-income residents of the low- and moderate-income areas.
(Projects: Community Enhancement Program/Code Enforcement; and McNeill Manor Modernization and Rehabilitation Program) 2 Goal Name Priority Community Services
Goal
Description
Provide public services that support the emotional and developmental well -being of low- and moderate-income families, including activities such as graffiti removal to benefit low-income residents.
(Projects: Church of the Redeemer Food Bank; BPPD Pride Platoon; Youth Employment Program; Graffiti Removal Program ; and Recreation Subsidy Program)
3 Goal Name Support Agencies that Assist Special Needs Pops.
Goal
Description
Provide special needs services including, but not limited, to those concerned with disabilities, domestic violence and substa nce abuse.
(Projects: Domestic Violence Advocate; Senior Center Program) 4 Goal Name Support Efforts to Address Homelessness
Goal
Description
Support a continuum of services in Los Angeles County to prevent and eliminate homelessness including, but not limited to, homelessness prevention programs, emergency shelter programs and transitional housing.
(Projects: East San Gabriel Valley Coalition for the Homeless) 5 Goal Name Preserve Existing & Create New Affordable Housing Goal
Description
To the extent possible, based upon the availability of funds and a project’s viability, HOME funds will also be used to assis t affordable housing developers in the acquisition, construction and/or rehabilitation of low -income rental and/or owner housing units. HOME funds will also be used for tenant-based rental assistance and residential rehabilitation programs.
(Projects: Residential Rehabilitation Program; Tenant Based Rental Assistance Program; Affordable Housing Development)
Annual Action Plan
2025
24 OMB Control No: 2506-0117 (exp. 09/30/2021)
6 Goal Name Planning for Housing and Community Development Goal
Description
The City will conduct the following administration/planning activities: (1) General Administration of CDBG and HOME Program, including preparation of budget, applications, certifications and agreements, (2) Coordination of CDBG -funded capital improvement projects, (3) Coordination of Public Service Subrecipients, (4) Coordination of HOME -funded housing projects, (5) Monitoring of CDBG and HOME projects/programs to ensure compliance with federal regulations, (6) Preparation of Annual Action Plan, and (7) Pre paration of the CAPER. Up to 20% of the annual CDBG entitlement and up to 10% of the HOME entitlement is allowed for administration activitie s.
(Projects: HOME Administration; CDBG Administration; and Housing Rights Center) (2024)
Goal Name
(2024) Community Facility, Infrastructure, and Section 108 Debt Service (2024)
Goal
Description
Repayment of Section 108 Loan that improved City public facilities and infrastructure benefitting low - and moderate-income residents or those presumed under HUD regulations to be low- and moderate-income such as the elderly and disabled adults.
(Projects: Citywide Sidewalks and Curb & Gutter Concrete Project; Residential and Major Street Rehabilitation at Various Locations Project; Morgan Park Playground Improvement Project; 2024 Citywide Streets, Sidewalks, and Curb Cuts Improvements)
Annual Action Plan
2025
25 OMB Control No: 2506-0117 (exp. 09/30/2021)
Projects
AP-35 Projects – 91.220(d)
Introduction
The City plans to undertake the CDBG and Home funded activities noted in the section below during the Fiscal Year 2025-2026 to address the community needs identified in its most recent Consolidated Plan.
With an expected CDBG allocation of $850,026, the City is allowed to allocate up to 15% of its allocation, or $127,503, to public services. The FY 2025 -2026 Annual Action Plan proposes to allocate a maximum 15% in public services towards the following activities: Church of the Redeemer ($7,000); BPPD Pride Platoon ($20,707); Youth Employment Program ($15,000); Graffiti Removal ($25,218); Recreation Subsidy Program ($8,000); Domestic Violence Advocate ($20,578); Senior Center Program ($21,000) and East SGV Coalition for the Homeless ($10,000). CDBG regulations also permit a maximum allocation of 20%, or $170,005, for CDBG administration activities. The City has allocated $162,505 for CDBG Administration and $7,500 to the Housing Rights Center, for a total of $170,005 to be allocated in FY 2025-26.
Up to 10 percent of the HOME allocation will be used to provide for staffing and other program administration costs associated with the HOME program, including planning, reporting, monitoring, and IDIS setup and maintenance. Additionally, available prior y ear program income has been receipted from which 10% will be allocated to the 2025/26 HOME Program Administration activity. This includes $7,671.30 from FY 2018/19, $3,801.53 from FY 2019/20, $11,281.73 from FY 2020/21, $11,485.85 from FY 2021/22, $10,236. 91 from FY 2022/23, and $81,381.68 from FY 2024/25, for a total additional allocation of $125,829.00. These additional HOME Admin funds will be used for staff salaries and benefits, consultant costs, and project delivery costs associated with administering the City’s HOME program.
# Project Name
1 Community Enhancement Program/Code Enforcement
2 McNeill Manor Modernization and Rehabilitation Project 3 Church of the Redeemer Food Bank
4 Baldwin Park Police Department (BPPD) Pride Platoon
5 Youth Employment Program
6 Graffiti Removal Program
7 Recreation Subsidy Program
8 Domestic Violence Advocate
9 Senior Center Program
10 East San Gabriel Valley Coalition for the Homeless
11 Housing Rights Center
12 CDBG Program Administration
13 Tenant Based Rental Assistance
Annual Action Plan
2025
26 OMB Control No: 2506-0117 (exp. 09/30/2021)
# Project Name
14 Residential Rehabilitation
15 Affordable Housing Development
16 HOME Program Administration
2024 Citywide Sidewalks and Curb & Gutter Concrete Project 2024 Residential and Major Street Rehabilitation at Various Locations Project 2024 Citywide Streets, Sidewalks, and Curb Cuts Project 2024 Morgan Park Playground Improvement Project
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The Housing and Homeless Needs Assessment of the Consolidated Plan discusses housing need by income category. The income levels identified are 1) extremely low-income; 2) very low-income, and 3) low- and moderate-income households. Based on HUD recommendat ions, general relative priorities for funding will be as follows:
HIGH PRIORITY: Activities to address this need will be funded during the five-year period.
MEDIUM PRIORITY: If funds are available, activities to address this need may be funded by the City during the five-year period. The City may also use other sources of funds and take actions to locate other sources of funds.
LOW PRIORITY: It is not likely the City will fund activities to address this need during the five-year period.
The highest priority has been assigned to the needs of the lowest income residents, based on the assumption that in this high -cost real estate market, they are at greater risk of displacement, homelessness or other serious housing situations due to limited financial resources and other challenges they may face. The Consolidated Plan identifies several obstacles in meeting underserved needs, including the high and sustained demand for public services, as well as the shortage of funding to address the community's needs. Addressing unmet needs is dependent on funding availability, available partnerships, as well as data collection and community input.
Annual Action Plan
2025
27 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-38 Project Summary
Project Summary Information
1 Project Name Community Enhancement Program/Code Enforcement Target Area Low- and Moderate-Income Areas
Goals Supported Sustain and Strengthen Neighborhoods
Needs Addressed Priority Housing Needs
Funding CDBG: $150,000.00
Description Enhance low-and moderate-income neighborhoods by inspecting approximately 800 units through community enhancement programs and other neighborhood services
Target Date 6/30/2026
Estimate the number
and type of families that
will benefit from the
proposed activities
800 Household Housing Units
Location Description The Baldwin Park Code Enforcement Program is administered from City Hall offices located at 14403 Pacific Avenue, Baldwin Park, CA 91706; however, the program is implemented in the Code Enforcement Improvement Area bound by south of Ramona Boulevard, north of the I-10 freeway, west of Merced Avenue, and east of Patritti Avenue/605 on -ramp. The Improvement Area encompasses the following Census Tracts and Block Groups:
• CT 4047.01 BG 1, 3, 4
• CT 4047.02 BG 2, 3
• CT 4048.01 BG 2, 3, 4
• CT 4048.02 BG 1, 2
Planned Activities Same as description.
Annual Action Plan
2025
28 OMB Control No: 2506-0117 (exp. 09/30/2021)
2 Project Name McNeill Manor Modernization and Rehabilitation Project Target Area Citywide
Goals Supported Sustain and Strengthen Neighborhoods
Needs Addressed Priority Housing Needs
Funding CDBG: $744,823.00
Description McNeill Manor is a senior housing community consisting of 12 one -bedroom apartments, each featuring a living room, kitchen, and bathroom. This project will fund significant interior and exterior upgrades to enhance the property ’s functionality and appeal. Planned improvements include: Replacing worn carpet and flooring with durable vinyl planks; Removing and replacing outdated kitchen and bathroom cabinets ; Interior and exterior painting ; Landscaping and hardscaping enhancements ; Upgrading lighting fixtures in individual units, common areas, and the parking lot ; Modernizing the community laundry room .
These renovations aim to improve comfort, accessibility, and quality of life for residents while revitalizing the property’s overall aesthetic and infrastructure.
Target Date 6/30/2027
Estimate the number
and type of families that
will benefit from the
proposed activities
12 Households
Location Description 14317 E. Morgan Street, Baldwin Park, CA, 91706 Planned Activities Same as description.
3 Project Name Church of the Redeemer Food Bank
Target Area Citywide
Goals Supported Priority Community Services
Needs Addressed Priority Community Services
Funding CDBG: $7,000.00
Description The Redeemer Food Program has been assisting the needs of low -income individuals and families in the community of Baldwin Park for nearly 30 years providing food baskets monthly and as needed. The food program serves more than 600 individuals and 500+ hous eholds each month. In addition, the team visits the homeless, delivers food to low -income areas, and those without transportation to the facility.
Target Date 6/30/2026
Estimate the number
and type of families that
will benefit from the
proposed activities
3,500 Persons Assisted
Location Description 3739 Monterey Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
29 OMB Control No: 2506-0117 (exp. 09/30/2021)
4 Project Name Baldwin Park Police Department (BPPD) Pride Platoon Target Area Citywide
Goals Supported Priority Community Services
Needs Addressed Priority Community Services
Funding CDBG: $20,707.00
Description The PRIDE Program is specifically designed to deal with at -risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park police personnel, the program offers treatment, prevention, and disciplinary component s to alter negative behavior. The PRIDE Program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that hav e surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc. may be considered for the program Target Date 6/30/2026
Estimate the number
and type of families that
will benefit from the
proposed activities
40 Persons Assisted
Location Description 4403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
5 Project Name Youth Employment Program
Target Area Citywide
Goals Supported Priority Community Services
Needs Addressed Priority Community Services
Funding CDBG: $15,000.00
Description The Youth Employment Program provides summer job opportunities for low to moderate income youth ages 16 to 21 years old in the Baldwin Park community who need employment experience. Each student will receive approximately 115- 120 hours of work experience. The Program complements the City by acting as a feeder program for regular part -time positions. The youth play a valuable role and benefit from this learning opportunity while they contribute to the daily operations of the City.
Target Date 6/30/2026
Estimate the number
and type of families that
will benefit from the
proposed activities
20 Persons Assisted
Location Description 4403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
30 OMB Control No: 2506-0117 (exp. 09/30/2021)
6 Project Name Graffiti Removal Program
Target Area Low- and Moderate-Income Areas
Goals Supported Priority Community Services
Needs Addressed Priority Special Population Needs
Funding CDBG: $25,218.00
Description The Graffiti Removal Program will provide graffiti abatement services at public facilities in the city of Baldwin Park including at the City Civic Center, ARC Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes Park, and Waln ut Creek Nature Park. Additionally, the Graffiti Removal Program will provide abatement services in low -and moderate-income areas alongside code enforcement activities. In FY 2024 -25, approximately 250,000 square feet of graffiti from public and personal property (buildings, fences, etc.) will be removed Target Date 6/30/2026
Estimate the number
and type of families that
will benefit from the
proposed activities
300 Persons Assisted
Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
7 Project Name Recreation Subsidy Program
Target Area Citywide
Goals Supported Priority Community Services
Needs Addressed Priority Community Services
Funding CDBG: $8,000.00
Description The Recreation Subsidy Program provides children of low - to moderate- income families in the community with a subsidy that will allow them to participate in organized youth programs, educational classes, and seasonal camps. The Recreation Subsidy Program i s instrumental in providing children with an opportunity to receive positive recreational experiences in a safe space, regardless of the family’s ability to pay.
Target Date 6/30/2026
Estimate the number
and type of families that
will benefit from the
proposed activities
60 Persons Assisted
Location Description 4100 Baldwin Park Blvd., Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
31 OMB Control No: 2506-0117 (exp. 09/30/2021)
8 Project Name Domestic Violence Advocate
Target Area Citywide
Goals Supported Support Agencies that Assist Special Needs Pops.
Needs Addressed Priority Special Population Needs
Funding CDBG: $20,578.00
Description A Domestic Violence (DV) and Victim Advocate work hand in hand with Domestic Violence/Sexual Crimes detectives to provide emergency assistance to victims, guiding them as their cases go through the criminal justice system. The DV Advocate is a coordinator for police, health, social and shelter services available.
The DV Advocate conducts on -going community outreach and education, providing services and training to police officers, detectives, schools, and other community groups. The DV Advocate receives a c opy of every DV report and makes contact with each victim to provide counseling; support; court appointed group classes; accompany the victim to court; assistance with restraining orders; referral services to Project Sister, Choices, House of Ruth, Spirit Family Service Center, Baldwin Park Adult School, Department of Children and Family Services, and Department of Adult Services; and coordinates with the District Attorney’s Victim Advocate.
Target Date 6/30/2026
Estimate the number
and type of families that
will benefit from the
proposed activities
250 Persons Assisted
Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
32 OMB Control No: 2506-0117 (exp. 09/30/2021)
9 Project Name Senior Center Program
Target Area Citywide
Goals Supported Support Agencies that Assist Special Needs Pops.
Needs Addressed Priority Special Population Needs
Funding CDBG: $21,000.00
Description Funding will support comprehensive supervision for the daily operations of the Julia McNeil Senior Center. The Senior Center plays a vital role in the daily lives of seniors, providing opportunities for socialization through activities and programs that pr event cognitive decline, promote healthy behaviors, and foster relationships and communication skills. Programs and services offered include fitness, music, art and craft classes, educational workshops, informative health and wellness workshops, and recreational games to promote physical and mental well-being, and excursions. Access to essential social services include support groups, case management services, and assistance with referrals to community services.
Target Date 6/30/2026
Estimate the number
and type of families that
will benefit from the
proposed activities
250 Persons Assisted
Location Description 4100 Baldwin Park Blvd., Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
33 OMB Control No: 2506-0117 (exp. 09/30/2021)
10 Project Name East San Gabriel Valley Coalition for the Homeless Target Area Citywide
Goals Supported Support Efforts to Address Homelessness Needs Addressed Priority Homeless Needs
Funding CDBG: $10,000.00
Description The ESGV Coalition for the Homeless (ESGVCH) Program has three components:
1) The Emergency Assistance Center (EAC); 2) The Bridge Program, now operated in motels and maintains the goal of placing people into permanent housing, and 3) the Winter Shelter Pr ogram (WSP). The EAC is in La Puente, is open Monday - Friday, and provides hot meals, lunches to go, showers, hygiene kits, clothing, transportation services, emergency shelter (motel vouchers for families), and referral services for those in need. The fund s of this grant application are requested to support the services and staff of the EAC. The ESGV Coalition for the Homeless (ESGVCH) Program has three components: 1) The Emergency Assistance Center (EAC); 2) The Bridge Program, now operated in motels and maintains the goal of placing people into permanent housing, and 3) the Winter Shelter Program (WSP). The EAC is in La Puente, is open Monday -Friday, and provides hot meals, lunches to go, showers, hygiene kits, clothing, transportation services, emergency shelter (motel vouchers for families), and referral services for those in need. The funds of this grant application are requested to support the services and staff of the EAC.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
300 Persons Assisted
Location Description 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Planned Activities Same as description.
Annual Action Plan
2025
34 OMB Control No: 2506-0117 (exp. 09/30/2021)
11 Project Name Housing Rights Center
Target Area Citywide
Goals Supported Planning for Housing and Community Development Needs Addressed Priority Housing Needs
Priority Other Housing and Community Development N
Funding CDBG: $7,500.00
Description The Housing Rights Center provides comprehensive fair housing services that includes discrimination complaint investigation and landlord/tenant counseling.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
100 Persons Assisted
Location Description 3255 Wilshire Blvd, Suite 1150, Los Angeles, CA 90010 Planned Activities Same as description.
12 Project Name CDBG Program Administration
Target Area Citywide
Goals Supported Planning for Housing and Community Development Needs Addressed Priority Other Housing and Community Development N Funding CDBG: $162,505.00
Description The City will conduct the following administration/planning activities: (1) General Administration of the overall CDBG Program, including preparation of budget, applications, certifications, agreements and CDBG Service Area Resolution, (2) Coordination of all CDBG funded capital improvement projects, (3) Coordination of the Public Service Subrecipients, (4) Monitoring of all CDBG projects/programs to ensure compliance with federal regulations, (5) Preparation of the Annual Action Plan, and (6) Preparation o f the Consolidated Annual Performance and Evaluation Report (CAPER).
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
Not Applicable
Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
35 OMB Control No: 2506-0117 (exp. 09/30/2021)
13 Project Name Tenant Based Rental Assistance
Target Area Citywide
Goals Supported Sustain and Strengthen Neighborhoods
Needs Addressed Priority Housing Needs
Funding HOME: $657,437.18
Description The City will develop a tenant based rental assistance program to help households afford the housing costs of market -rate units. The program specifics details are still in development.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
25 Households Assisted
Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
14 Project Name Residential Rehabilitation
Target Area Citywide
Goals Supported Sustain and Strengthen Neighborhoods
Needs Addressed Priority Housing Needs
Funding HOME: $1,184,721.77
Description This program will provide deferred loans or grants to qualified homeowners for rehab on their properties.
Target Date 6/30/2027
Estimate the number
and type of families
that will benefit from
the proposed activities
15 Households
Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
36 OMB Control No: 2506-0117 (exp. 09/30/2021)
15 Project Name Affordable Housing Development
Target Area Citywide
Goals Supported Preserve Existing & Create New Affordable Housing Needs Addressed Priority Housing Needs
Funding HOME: $1,308,195.43
Description To maintain affordable housing in the City, these funds will be used towards an affordable housing developments project to be determined.
Target Date 6/30/2030
Estimate the number
and type of families
that will benefit from
the proposed activities
TBD
Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
16 Project Name HOME Program Administration
Target Area Citywide
Goals Supported Planning for Housing and Community Development Needs Addressed Priority Other Housing and Community Development N Funding HOME: $150,655.47
Description The City may use up to 10 percent of the HOME allocation for the overall administration of the HOME Program. The total administration funding is made up of a combination of Program Income receipted and 10 percent of its annual allocation as specified below: 10% Program Income Receipt Amounts:
FY 2018-19: $7,671.30
FY 2019-20: $3,801.53
FY 2020-21: $11,281.73
FY 2021-22: $11,485.85
FY 2022-23: $10,236.91
FY 2024-25: $81,381.68
Total Program Income Receipted to be Converted to Admin: $125,859 10% Annual Allocation: FY 2025-26: $24,796.47
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
Not Applicable
Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
37 OMB Control No: 2506-0117 (exp. 09/30/2021)
17 Project Name 2024 Citywide Sidewalks and Curb & Gutter Concrete Project 2024 Residential and Major Street Rehabilitation at Various Locations Project 2024 Citywide Streets, Sidewalks, and Curb Cuts Project Target Area Citywide
Goals Supported Preserve Community and Public Facilities Needs Addressed Priority Community and Public Facilities Funding CDBG: $400,000
CDBG: $460,000
CDBG: $1,460,000
Description The project includes, but is not limited to, removal and replacement of sidewalk at multiple locations; removal and installation of ADA curb ramps, curb & gutter, cross gutters, spandrels, removal and installation of trees, and other miscellaneous work as needed to complete work as per plans and specifications.
Approximately 41,405 persons will benefit from this project in FY 2024 -25.
The project includes but is not limited to, cold mill and overlay of asphalt rubber hot mix, removing and replacing selected full -depth dig -outs, removing and reconstructing curb ramps, sidewalks, curb and gutter, cross -gutters, spandrels, removing and rep lacing trees, and other miscellaneous work as needed to complete work as per plans and specifications. Approximately 9,275 persons will benefit from this project in FY 2024-25.
The project includes, but is not limited to, removal and replacement of sidewalks at multiple locations; removal and installation of ADA-compliant curb ramps, curb and gutter, cross-gutters, and spandrels; cold mill and overlay of asphalt rubber hot mix; r emoval and replacement of selected full -depth dig-outs; removal and installation of trees; and other miscellaneous work as needed to complete improvements in accordance with plans and specifications. Approximately 50,680 persons will benefit from this project in FY 2024–25.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
All City residents.
Location Description The project will take place in various locations in the City of Baldwin Park which is generally bounded by Maine Avenue and Paramount Boulevard on the west, Arrow Highway on the north, and portions of Gibson Avenue and Basset Avenue on the east. The southern boundary follows segments of Garvey Avenue and Badillo Street, with additional smaller streets and property lines creating irregular edges throughout the city limits. While not perfectly square, these major streets provide a general outline of Baldwin Park’s municipal boundaries.
Planned Activities Same as description.
Annual Action Plan
2025
38 OMB Control No: 2506-0117 (exp. 09/30/2021)
Project Name 2024 Morgan Park Playground Improvement Project Target Area Low- and Moderate-Income Areas
Goals Supported Community Facility, Infrastructure, and Section 108 Debt Service Needs Addressed Special Needs Non-Homeless, Facility/Infrastructure Improvements Funding CDBG: $600,000
Description Playground replacement at Morgan Park. Morgan Park is the largest park in Baldwin Park. It encompasses 10.18 acres and includes such amenities as a community center, a senior center, an outdoor amphitheater, a picnic shelter, restrooms, several benches, pl ayground equipment, a fitness zone, two basketball courts, a soccer/football field, a splash pad, and paved pathways. The playground replacement will benefit all Baldwin Park low- and moderate-income residents (52,710 persons) when completed.
Target Date June 30, 2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
52,710 Persons
Location Description 4100 Baldwin Park Boulevard, Baldwin Park, CA 91706 Planned Activities Same as description.
Annual Action Plan
2025
39 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low -income and minority concentration) where assistance will be directed
The CDBG Target Areas consist of census tracts within the City that are qualified as having a population of 51% or more low to moderate income residents.
Geographic Distribution
Target Area Percentage of Funds
Low- and Moderate-Income Areas 4%
Citywide 96%
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
When determining the geographic locations where the City will allocate funds, staff consider if the activity or program will physically be located within an already designated CDBG Target Area, and in line with whether the program will directly benefit the low-moderate income population in that area. Poverty levels act as a measure of need for an area, providing staff with insight into the state of the population within that area and help guide City representatives to fund services accordingly. City represe ntatives also take public demand into account, recommendations from other city departments, recommendations of other local entities like the County partners, and local non-profits.
Discussion
No additional discussion.
Annual Action Plan
2025
40 OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City plans to utilize all applicable and available funding, including City, County, State, or Federal to meet the affordable housing needs of the community. The City previously made an investment in the three affordable housing projects which they are focusing on carrying out now to support the previously programmed activities and goals.
One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 0
Special-Needs 0
Total 0
Table 9 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 0
Acquisition of Existing Units 0
Total 0
Table 10 - One Year Goals for Affordable Housing by Support Type
Discussion
The City has three affordable housing projects in progress that were approved in Annual Action Plans that were part of the previous Consolidated Plan cycle. One of those projects included HOME fund investments with local Community Housing Development Organization (CHDO), San Gabriel Valley Habitat for Humanity, to develop homeownership opportunities in Baldwin Park. In 2023 the Baldwin Park City Council also approved an Affordable Homeownership Expansion Agreement with the San Gabriel Valley Habitat for Humanity to explore new home construction, acquisition and rehabilitation of existing homes, and/or substantial rehabilitation/critical home repairs for existing homeowners.
The second project in progress is with a partnership with the Cesar Chavez Foundation whom the City awarded funds to develop approximately 51 units at 4109 and 4113 Downing Avenue and 14617, 14625, and 14617, 14625, 14625, and 14637 Ramona Boulevard, Baldwin Park. The project will consist of 15 one- bedroom units, 15 two-bedroom units, 15 three-bedroom units, five 4-bedroom units, and one manager’s unit on the one-acre site. The project will be leverage with 4% Low I ncome Housing Tax Credits (LIHTC).
With a HOME investment of $500,000, the City anticipates that three units could be designated as HOME-
Annual Action Plan
2025
41 OMB Control No: 2506-0117 (exp. 09/30/2021)
restricted.
With the third project the City is partnering with the Retirement Housing Foundation (RHF) who received $500,000 in HOME funding from the City to help develop a site on the corner of Downing Avenue and Central Street. "Central Metro Place" will consist of 55 age restricted units (with one manager’s unit), onsite parking, an abundance of amenities and gardens all tailored towards seniors and the aging population. The City anticipates at least three HOME units with a subsidy of $500,000.
Annual Action Plan
2025
42 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing – 91.220(h)
Introduction
The Housing Authority of the City of Baldwin Park (HACBP) operates under the State of California Housing Authority Law and is responsible for developing and managing housing programs for low-income families.
HACBP receives funding from the U.S. Department of Housing and Urban Development (HUD) to administer the Section 8 tenant-based Housing Choice Voucher (HCV) assistance program in Baldwin Park, as well as in neighboring cities including West Covina, El Monte, South El Monte, and Monrovia within Los Angeles County. The following data pertains specifically to Baldwin Park.
Actions planned during the next year to address the needs to public housing
The Housing Authority of the City of Baldwin Park (HACBP) is committed to meeting the housing needs of residents by maintaining a high leasing rate of 98% to 100% and improving living conditions for households. HACBP intends to achieve this by continuing to administer the Section 8 tenant -based Housing Choice Voucher (HCV) program, providing rental assistance to eligible families. The HACBP aims to increase flexibility and portability of housing opportunities by transitioning public housing units to tenant-based voucher assistance, allowing residents greater choice in housing options.
The HACBP will continue to streamline procedures for landlord and tenants by providing forms and program information through the web portal for easy access. Staff are also available in person to provide quality informative customer service to all program participants and prospective landlords.
One of the key public housing developments managed by HACBP is McNeil Manor Public Housing, which consists of 12 units designated for low -income seniors. Further, as of March 2024, a total of 125 households in Baldwin Park have received Section 8 vouchers through HACBP. Among these households, there are 60 households with elderly or disabled members, 61 households categorized as large families, and 64 households categorized as small families. On average, households receive a monthly housing assistance payment of $1,512, assisting them in securing affordable housing in the Baldwin Park area.
Actions to encourage public housing residents to become more involved in management and participate in homeownership
The HACBP actively encourages resident engagement through resident councils and active participation in housing authority decisions via surveys and other forms of engagement. HACBP implements the use of social media to improve and maximize the outreach to owners and tenants and increase the accessibility of information. Residents also maintain a resident advisory board.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
Annual Action Plan
2025
43 OMB Control No: 2506-0117 (exp. 09/30/2021)
provided or other assistance
Not applicable.
Discussion
HACBP is well-positioned to maintain and expand the supply of affordable housing units in the City of Baldwin Park and throughout Los Angeles County. Partnerships with the State of California, Los Angeles County Development Authority, the City of Baldwin Park and other housing partners make this possible.
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AP-65 Homeless and Other Special Needs Activities – 91.220(i)
Introduction
The City of Baldwin Park recognizes preventing and ending homelessness as a top priority for the City. As part of its efforts to address this issue locally, the City supports the efforts of organizations such as the Los Angeles Homeless Service Authority ( LAHSA) and the County Continuum of Care (CoC), along with their member organizations working to combat homelessness throughout Los Angeles County.
The City intends to utilize Community Development Block Grant (CDBG) funds to support local service providers and City -run programs aimed at preventing homelessness and expanding the supply of affordable housing for low- and moderate-income residents. This underscores the City's commitment to addressing homelessness through coordinated efforts and targeted investments in housing and supportive services.
Describe the jurisdictions one -year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The efforts of the CoC and its partner agencies to address homelessness in Los Angeles County, including Baldwin Park, are vital in providing support and resources to individuals and families in need. The variety of programs offered, ranging from outreach and emergency shelters to transitional and permanent housing, ensures that various needs and circumstances are addressed comprehensively.
The City of Baldwin Park is committed to continue its partnership with the San Gabriel Council of Governments (SGVCOG), Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), and other San Gabriel Valley cities to implement the Services to Supplement Existing Homeless Services Program. The program addresses and supplements the existing gaps in the region’s homeless services system, with a focus on connecting hard -to-reach persons experiencing homelessness to health services and housing.
The services will include:
• Street Outreach
• Housing Navigation
• Mental Health Support
• Case Management
• Homeless Prevention and Problem Solving
• Supportive Services
As part of the FY 2025-26, the City will continue to allocate funds to of organizations such as the East San
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Gabriel Valley Coalition for the Homeless, Domestic Violence Advocate, and Church of the Redeemer Food Bank as their services are essential in addressing homelessness and providing assistance to residents with special needs in Baldwin Park. These organizat ions play a crucial role in conducting assessments and providing essential services to individuals and families who are homeless or at risk of homelessness. By offering support, resources, and advocacy, they aim to reduce the impact of homelessness and imp rove the overall well-being of vulnerable populations within the community.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City has developed two tiny home communities in the City. Esperanza Villa assists 25 homeless individuals with three months of housing and supportive services to prepare them for more permanent housing. The second community, Serenity Homes, has 16 larger units to accommodate households up to three persons and offers six months of housing and supportive services. Case management, job training, mental health, substance abuse, food, and other services necessary to stabilize and prepare tenants for permanent housing are also available.
The establishment of transitional and supportive housing, as outlined in the City’s Housing Element, is a crucial step in addressing homelessness and providing necessary support services to vulnerable individuals and families in Baldwin Park. Initiatives like Esperanza Villa and Serenity Homes contribute to the overall well-being and stability of individuals experiencing homelessness in Baldwin Park by offering a supportive environment and access to critical resources. Additionally, funding vital services l ike emergency rental assistance, transitional housing, and winter shelter assistance play a crucial role in preventing homelessness and supporting individuals and families during times of crisis. Through partnerships with key organizations the City can extend its reach and maximize its impact by addressing the complex issue of homelessness in Baldwin Park. For FY 2025 -26 the City intends to continue funding key partners like the East San Gabriel Valley Coalition for the Homeless who serve as a lifeline for many in the community.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the peri od of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
To address the needs of homeless families, families with children, veterans and their families, the City supports the East San Gabriel Valley Coalition for the Homeless, which provides transitional housing, counseling and case management to families at ris k of homelessness. Each year, the East San Gabriel Valley Coalition for the Homeless serves hundreds of unduplicated people through its transitional housing program. When paired with financial counseling, career coaching and other available case management services, the agency makes certain that families are ready to succeed in their transition to permanent
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housing.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
An individual or family is at -risk of becoming homeless if they experience extreme difficulty maintaining their housing and have no reasonable alternatives for obtaining subsequent housing. Homelessness often results from a complex set of circumstances tha t require people to choose between food, shelter and other basic needs. Examples of common circumstances that can cause homelessness include eviction, loss of income, insufficient income, disability, drug dependency, increase in the cost of housing, discha rge from an institution, irreparable damage or deterioration to housing, and fleeing from family violence.
The CoC coordinates with state and local agencies, and privately-funded institutions to develop improved programs to assist at -risk persons with emergency financial assistance. Examples include short -term utility, rent, childcare and basic needs payment as sistance. Furthermore, the CoC supports pre -release planning for persons leaving state prisons and state mental health hospitals to prevent the release of persons to homelessness. Lastly, efforts are underway to improve resources to help youth aging out of foster care to transition to independence and to prevent them from falling into homelessness. Baldwin Park strives to prevent homelessness in populations vulnerable or at risk of homelessness using CDBG and HOME funds that offer housing vouchers, food programs, legal advocacy, and counseling services.
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:
Baldwin Park has found that the typical barriers to affordable housing can include the following:
• Housing Affordability: High housing costs relative to household incomes make it difficult for many residents to afford suitable housing. Limited affordable housing options exacerbate this issue, leading to housing insecurity and homelessness.
• Lack of Monetary Resources: Insufficient funding and resources pose a significant challenge to the development and maintenance of affordable housing projects. Funding shortages can impede construction, rehabilitation, and ongoing support for affordable housing initiatives. • Land Use Controls: Zoning regulations, land use policies, and development restrictions may limit the availability of suitable land for affordable housing projects. Complex zoning processes and land use requirements can also increase development costs and timelines. • Property Taxes: High property taxes can increase the overall cost of homeownership and rental properties, making it more challenging to maintain affordable housing options. Property tax policies may not always align with affordable housing goals, further exacerbating ho using affordability issues.
• State Prevailing Wage Requirements: Prevailing wage laws may impose additional labor costs on affordable housing projects, reducing the feasibility of development and increasing overall project costs.
• Environmental Protections : Environmental regulations and protections are essential for safeguarding public health and natural resources. However, stringent regulations can increase development costs and timelines, posing challenges for affordable housing projects. • Cost of Land: The cost of land acquisition represents a significant expense in housing development projects. In areas with high land costs, such as Baldwin Park, securing affordable land for housing initiatives can be particularly challenging.
• Availability of Monetary Resources : Limited availability of financial resources, grants, and subsidies for affordable housing development and maintenance can impede efforts to address housing affordability issues. Insufficient funding may result in delayed or canceled projects, exacerbating the housing crisis.
Addressing these barriers requires collaboration between government agencies, community organizations, developers, and residents. Strategies may include streamlining zoning processes, increasing funding for affordable housing initiatives, implementing tax incentives for developers, and promoting mixed-income housing developments. Additionally, policymakers can explore innovative financing mechanisms and regulatory reforms to enhance housing affordability and accessibility for all residents.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
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ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
During its 2021 -2029 Housing Element update process, the City evaluated significant public policies affecting affordable housing development such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, and gr owth limitations. Based on this evaluation, the City determined that it has taken all appropriate and necessary steps to ameliorate the negative effects of public policies that may have been a barrier to affordable housing.
Moreover, the City actively engages with affordable housing developers concerning the siting of future affordable housing and to ensure that the entitlement process runs smoothly from inception to completion. The Housing Element addresses the City’s provis ions for affordable housing, emergency shelters, transitional housing, and supportive housing. The policies identified below and outlined in detail in the City's 2021-2029 Housing Element specifically address the variety of regulatory and financial tools to be used by the City to remove any potential barriers and facilitate the provision of affordable housing:
• Program H1-2. Preservation of At-Risk Rental Housing
• Program H2-2. Affordable Housing Partners, Funding, and Resources • Program H2-3. Section 8 Housing Choice Voucher Program • Program H3-1. Adequate Sites
• Program H3-3 Accessory Dwelling Units (ADUs)
• Program H3-5. Replacement of Units on Sites
• Program H3-6. AB 1397 Reuse of Sites
• Program H3-8. Hotel/Motel Conversions
• Program H4-2. Lot Consolidation
• Program H4-4. Zoning Code Update
• Program H4-5. Density Bonus and Development Incentives • Program H4-6. Expedite Project Review and Permitting Procedures • Program H4.7. Supportive and Transitional Housing
• Program H4-8. Nongovernmental Constraints
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AP-85 Other Actions – 91.220(k)
Introduction
The City remains committed to investing CDBG and HOME resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty -level families, develop institutional structure , and enhance coordination between public and private housing and social service agencies.
Actions planned to address obstacles to meeting underserved needs
The City of Baldwin Park has identified long-range strategies, activities, and funding sources to implement the goals in the areas of housing and community development services for the benefit of the residents.
These efforts and strategies are noted below.
• The City will continue to seek other resources and funding sources to address the biggest obstacle to meeting the community's underserved needs, which is the lack of funding and/or inadequate funding.
• The City will look for innovative and creative ways to make its delivery systems more comprehensive and will continue existing partnerships with both for -profit and not -for-profit organizations.
• The City is currently addressing certain housing needs with federal funds such as availability, condition, and fair housing practices to prevent homelessness. • The City is also addressing community development needs with federal funds such as infrastructure and code enforcement.
Actions planned to foster and maintain affordable housing The City has a partnership with San Gabriel Habitat for Humanity that was made possible through an expansion plan and is not currently funded with the City’s CDBG or HOME funds. Activities included in the expansion plan are identified in the list below.
• Acquisition and rehabilitation activities
• Construction of four Accessory Dwelling Units (ADUs)
• Owner-occupied rehabilitation program
• Construction of 12 attached 3-bedroom affordable town homes (12779 Torch Street) • Construction of 16 attached affordable homes (4288 Stewart Avenue)
Actions planned to reduce lead-based paint hazards
The Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of
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childhood lead poisoning through housing-based approaches. This strategy requires the City to implement programs that protect children living in older housing from lead hazards.
Lead-based paint abatement is part of the Acquisition/Rehabilitation/New Construction of Affordable Rental Housing Program. Units within rental housing projects selected for rehabilitation are tested if not statutorily exempt. Elimination or encapsulation remedies are implemented if lead is detected, and are paid for through CDBG or HOME funds, as appropriate.
To reduce lead-based paint hazards in existing housing, all housing rehabilitation projects supported with federal funds are tested for lead and asbestos. When a lead-based paint hazard is present, the City or the City’s sub-grantee contracts with a lead consultant for abatement or implementation of interim controls, based on the findings of the report. Tenants are notified of the results of the test and the clearance report.
In Section 8 programs, staff annually inspect units on the existing program and new units as they become available. In all cases, defective paint surfaces must be repaired. In situations where a unit is occupied by a household with children under the age of six, corrective actions include testing and abatement if necessary, or abatement without testing.
Actions planned to reduce the number of poverty-level families
The implementation of CDBG and HOME activities meeting the goals established in this Plan will help to reduce the number of poverty-level families by:
• Supporting activities that expand the supply of housing that is affordable to low - and moderate- income households.
• Supporting activities that preserve the supply of decent housing that is affordable to low - and moderate-income households.
• Supporting a continuum of housing and public service programs to prevent and eliminate homelessness.
• Supporting activities that preserve and enhance neighborhood aesthetics and improve infrastructure to benefit low-and moderate-income residents of Baldwin Park. • Supporting housing preservation programs that assure low -income households have a safe, decent and appropriate place to live.
• Supporting public services for low - and moderate-income residents including those with special needs and those at-risk of homelessness offered by nonprofit organizations receiving CDBG public service funds.
In addition to these local efforts, mainstream state and federal resources also contribute to reducing the number of individuals and families in poverty. Federal programs such as the Earned Income Tax Credit and Head Start provide pathways out of poverty f or families who are ready to pursue employment and educational opportunities. In California, the primary programs that assist families in poverty are CalWORKs, CalFresh (formerly food stamps) and Medi-Cal. Together, these programs provide individuals
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and families with employment assistance, subsidies for food, medical care, childcare, and cash payments to meet basic needs such as housing, nutrition and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence and mental illness.
Actions planned to develop institutional structure
The institutional delivery system in Baldwin Park is highly functioning and collaborative between local government and the nonprofit sector comprised of a network of capable non-profit organizations that are delivering a full range of services to residents. Strong City departments anchor the administration of HUD grant programs and the housing, community and economic development activities that are implemented by the City. Affordable housing development and preservation activities will be carried out by the Housing Division of the Community Development Department in partnership with housing developers and contractors. Public service activities will be carried out by nonprofit organizations and City Departments to achieve the Consolidated Plan Strategic Plan goals. As a key component, the City is developing and expanding institutional structure to meet underserved needs by funding a wide variety of services targeted to youth, seniors, special needs populations, and individuals or families at risk of homelessne ss with CDBG public service grants. Actions planned to enhance coordination between public and private housing and social service agencies. The Housing Division and the Public Works Department will work together with contractors to implement public facility improvement projects.
Actions planned to enhance coordination between public and private housing and social service agencies
To enhance coordination between public and private housing and social service agencies, the City will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low - and moderate-income residents in Baldwin Park. Participation in the Tri-City Cohort Partnership between the cities of Baldwin Park, El Monte.
The City will also continue its partnership with the San Gabriel Council of Governments (SGVCOG), the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), and other San Gabriel Valley cities, to implement the Services to Supplement Existing Homeless Services Program which offers street outreach, housing navigation, mental health support, case management, homeless prevention and problem solving, and supportive services.
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction
The City of Baldwin Park participates in HUD's CDBG Program that is used for creating decent affordable housing, suitable living environments, and economic opportunities. The new program year (2025 -26) begins July 1, 2025, and ends June 30, 2026.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%
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HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:
The City will not use any other forms of investment beyond those identified in Section 92.205. Should the Residential Rehabilitation Program be made available in FY 2025-26 with HUD entitlement funds, it will offer one percent interest deferred loans for the rehabilitation of owner-occupied single-family.
The loans will be due and payable after 30 years. The maximum loan amount is $45,000 and the after- rehab value of the house must be less than 95% of the area’s median purchase price. The loan will not include any provision for refinancing existing debt.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:
In the past, the City of Baldwin Park offered a Housing Assistance program to low -income first-time homebuyers, entitled, the “Silent Second Program.” The Silent Second or "gap financing" program assisted homebuyers to purchase a home by filling in the affordability gap. The gap is defined as a difference between the purchase price of the home and the first mortgage plus a 1.5% down payment.
Baldwin Park's program offered a maximum second mortgage loan of $70,000. The City uses recapture. All City loans are due and payable upon sale or transfer of the property; if the unit is no longer occupied by the homebuyer; if the homebuyer cashes out; or there becomes a maintenance problem with the property.
3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds. See 24 CFR 92.254(a)(4) are as follows:
See previous response.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:
The City does not propose to provide refinancing with HOME funds as described under 24 CFR
92.206(b). However, when lending HOME funds for single -family dwellings, the City may find it necessary to allow refinancing to permit or continue affordability unde r §92.252. If so, the City will amend its Consolidated Plan to describe refinancing guidelines that include the following general refinancing guidelines:
a. Demonstrate rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing.
b. Require review of management practices to demonstrate that disinvestment in the property
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has not occurred, that the long-term needs of the project can be met and that the feasibility of serving the targeted population over an extended affordability period can be demonstrated.
c. State whether new investment is being made to maintain current affordable units, create additional affordable units, or both.
d. Specify the required period of affordability, whether it is the minimum 15 years or longer. e. Specify whether the investment of HOME funds may be jurisdiction -wide or limited to a specific geographic area.
f. State that HOME funds cannot be used to refinance multifamily loans made or insures by any Federal program, including CDBG.
5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)).
Not applicable
6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services received by such persons. (See 24 CFR 92.209©(2)(ii) and 91.220(l)(2)(vii)).
Not applicable
7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR
92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a).
Not applicable
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Housing Trust Fund (HTF)
Reference 24 CFR 91.220(l)(5)
1. Distribution of Funds
a. Describe the eligibility requirements for recipients of HTF funds (as defined in 24 CFR §
93.2).
b. Describe the jurisdiction’s application requirements for eligible recipients to apply for HTF funds.
c. Describe the selection criteria that the jurisdiction will use to select applications submitted by eligible recipients.
d. Describe the jurisdiction’s required priority for funding based on geographic distribution, which is a description of the geographic areas of the State (including areas of low-income and minority concentration) in which it will direct assistance during the ensuing program year.
e. Describe the jurisdiction’s required priority for funding based on the applicant's ability to obligate HTF funds and undertake eligible activities in a timely manner.
f. Describe the jurisdiction’s required priority for funding based on the extent to which rents for units in the rental project are affordable to extremely low-income families.
g. Describe the jurisdiction’s required priority for funding based on the financial feasibility of the project beyond the required 30-year period.
h. Describe the jurisdiction’s required priority for funding based on the merits of the application in meeting the priority housing needs of the jurisdiction (such as housing that is accessible to transit or employment centers, housing that includes green building and sustainable development features, or housing that serves special needs populations).
i. Describe the jurisdiction’s required priority for funding based on the location of existing affordable housing.
j. Describe the jurisdiction’s required priority for funding based on the extent to which the application makes use of non-federal funding sources.
2. Does the jurisdiction’s application require the applicant to include a description of the eligible activities to be conducted with HTF funds?
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3. Does the jurisdiction’s application require that each eligible recipient certify that housing units assisted with HTF funds will comply with HTF requirements?
4. Performance Goals and Benchmarks . The jurisdiction has met the requirement to provide performance goals, consistent with the jurisdiction’s goals established under 24 CFR
91.215(b)(2), by including HTF in its housing goals in the housing table on the SP-45 Goals and AP-20 Annual Goals and Objectives screens.
5. Rehabilitation Standards. The jurisdiction must establish rehabilitation standards for all HTF- assisted housing rehabilitation activities that set forth the requirements that the housing must meet upon project completion. The jurisdiction’s description of its standards must be in sufficient detail to determine the required rehabilitation work including methods and materials. The standards may refer to applicable codes or they may establish requirements that exceed the minimum requirements of the codes. The jurisdiction must attach its rehabilitation standards below. If the jurisdiction will not use HTF funds for the rehabilitation of housing, enter “N/A”.
In addition, the rehabilitation standards must address each of the following: health and safety; major systems; lead-based paint; accessibility; disaster mitigation (where relevant); state and local codes, ordinances, and zoning requirements; Uniform Physi cal Condition Standards; Capital Needs Assessments (if applicable); and broadband infrastructure (if applicable).
6. Resale or Recapture Guidelines. Below, the jurisdiction must enter (or attach) a description of the guidelines that will be used for resale or recapture of HTF funds when used to assist first-time homebuyers. If the jurisdiction will not use HTF funds to assist first -time homebuyers, enter “N/A”.
7. HTF Affordable Homeownership Limits. If the jurisdiction intends to use HTF funds for homebuyer assistance and does not use the HTF affordable homeownership limits for the area provided by HUD, it must determine 95 percent of the median area purchase price and set forth the information in accordance with §93.305. If the jurisdiction will not use HTF funds to assist first-time homebuyers, enter “N/A”.
8. Limited Beneficiaries or Preferences. Describe how the jurisdiction will limit the beneficiaries or give preferences to a particular segment of the extremely low - or very low- income population to serve unmet needs identified in its consolidated plan or annual action plan. If the jurisdiction will not limit the beneficiaries or give preferences to a particular segment of the extremely low- or very low-income population, enter “N/A.”
Any limitation or preference must not violate nondiscrimination requirements in § 93.350, and the jurisdiction must not limit or give preferences to students. The jurisdiction may permit rental housing owners to limit tenants or give a preference in accordance with §
93.303 only if such limitation or preference is described in the action plan.
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9. Refinancing of Existing Debt. Enter or attach the jurisdiction’s refinancing guidelines below. The guidelines describe the conditions under which the jurisdiction will refinance existing rental housing project debt. The jurisdiction’s refinancing guidelines must, at minimum, demonstrate that rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. If the jurisdiction will not refinance existing debt, enter “N/A.”
ITEM NO: 13.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Maria Moreno, Director of Recreation and Community Services
DATE: November 19, 2025
SUBJECT: Select and Approve Downtown Light Pole Banners Design
SUMMARY:
The purpose of this staff report is for City Council to select and approve downtown light pole banner design.
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Select a design; and
2. Approve design for production and installation to be placed on downtown light pole banners; and
3. Authorize the Director of Finance to make necessary budget transfers and adjustments.
FISCAL IMPACT:
There is no Fiscal Impact on the General Fund. The FY 25-26 Budget includes $10,000 from the Prop C Funds, Account #245-50-550-53100-15622 for the replacement of the existing light pole banners around the Downtown area.
BACKGROUND:
The City of Baldwin Park proposes the installation of light pole banners in the Downtown area to enhance visual appeal and celebrate the community. The banners are designed to reflect the City’s character and heritage, encouraging residents and visitors to welcome, explore, enjoy, discover, and celebrate all that Downtown has to offer.
This project supports ongoing Downtown revitalization efforts, including streetscape improvements, pedestrian- friendly enhancements, and public art installations. City Council approval is requested prior to fabrication and installation.
DISCUSSION:
None
ALTERNATIVES:
The alternative is not to approve or select a design.
CEQA REVIEW:
None
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
None
ITEM NO: 14.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Grace Nguyen, Sr. Finance Clerk
DATE: November 19, 2025
SUBJECT: Successor Agency to The Dissolved Community
Development Commission of The City of Baldwin Park
Warrants and Demands
SUMMARY:
Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council.
RECOMMENDED ACTION:
It is recommended that the Board ratify the attached Warrants and Demands Register.
FISCAL IMPACT:
The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $28,469.27.
BACKGROUND:
The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate Budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred.
Payments released since the previous meeting and the following is a summary of the payment released:
1. The October 03, 2025 to November 06, 2025 Successor Agency Warrant with check number 13667 through 13671 in the total amount of $28,469.27 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified.
DISCUSSION:
None
ALTERNATIVES:
None
CEQA REVIEW:
None
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
1. SA Check Register
Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 13667 10/16/2025 BEST BEST & KRIEGER LLP JUL 2025-HOUSING SERVICES 890-40-131-51102-62115 4,411.80 $ 13668 10/16/2025 RSG INC SEP 2025 HOUSING SUCCESSOR EXPENDITURE 890-40-405-51100-00000 158.75 $ 13669 10/16/2025 SAN GABREIL VALLEY REGIONAL HOUSING TRUST SGVRHT MEMBERSHIP FOR FY2025-2026 890-40-470-51101-14480 22,547.62 $ 13670 10/30/2025 GCP WW HOLDCO LLC PURCHASE OF BOOTS-J. BACA 890-60-620-50119-14405 45.00 $ 13671 11/06/2025 BEST BEST & KRIEGER LLP SEP 2025-HOUSING SERVICES 890-40-131-51102-62115 1,306.10 $ Grand Total: 28,469.27$
By (None)
Check Register
Payment Dates 10/3/2025 - 11/6/2025
City of Baldwin Park, CA
ITEM NO: 15.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Anthony Ceballos, Accountant
DATE: November 19, 2025
SUBJECT: Treasurer's Report SA - September 2025
SUMMARY:
Attached is the Treasurer’s Report for the month of September 2025. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.
RECOMMENDED ACTION:
It is recommended that the Board receive and file the Treasurer’s Report for September 2025.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis.
DISCUSSION:
None
ALTERNATIVES:
None
CEQA REVIEW:
None
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
1. SA Treasurer Report September 2025
ITEM NO: 16.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Anthony Ceballos, Accountant
DATE: November 19, 2025
SUBJECT: Treasurer's Report FA - September 2025
SUMMARY:
Attached is the Treasurer’s Report for the month of September 2025. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.
RECOMMENDED ACTION:
It is recommended that the Board receive and file the Treasurer’s Report for September 2025.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis.
DISCUSSION:
None
ALTERNATIVES:
None
CEQA REVIEW:
None
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
1. FA Treasurer Report September 2025
ITEM NO: 17.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Grace Nguyen, Sr. Finance Clerk
DATE: November 19, 2025
SUBJECT: Baldwin Park Housing Authority’s Warrants and Demands
SUMMARY:
Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board.
RECOMMENDED ACTION:
It is recommended that the Board ratify the attached Warrants and Demands Register.
FISCAL IMPACT:
The total of the Warrants and Demands for Housing Authority was $784,203.65.
BACKGROUND:
The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released:
1. The Oct 03, 2025 to Nov 06, 2025 Warrant check numbers 73504 through 73524 in the amount of $8,864.99 and Automated Clearing House (ACH) in the amount of $775,338.66 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law and hereby ratified.
DISCUSSION:
None
ALTERNATIVES:
None
CEQA REVIEW:
None
LEGAL REVIEW:
This report does not require legal review.
ATTACHMENTS:
1. Happy Check Register ACH - HA
2. Happy Check Register - HA
Check Register Report
Date Range: 10/3/2025...11/6/2025
VMS Date Range: ...
Program: -
Payment Type:
Check Numbers: ...
Direct Deposit: Include Direct Deposit
Check Cleared: All
Port Status: Include Port Ins
Zero HAPs: Include Zero HAPs
Voided Payments: Omit Voided Payments
Held Checks: Exclude Held Checks
Grouped by:
Sorted by: Check Number
11/10/2025
Check Number Check Date Payee Name Amount
DDVMS Date
37702 10/15/2025 Fat Law $946.00 10/01/2025
37703 10/15/2025 Chuen Lau $2345.0009/01/2025
37704 10/15/2025 Therese Marie Simon $1826.0010/01/2025 37705 11/01/2025 Y & H Investment, Inc. $1308.0011/01/2025 37706 11/01/2025 Eunice Property, LLC $1512.0011/01/2025 37707 11/01/2025 ASCENSION HOLDINGS LLC $1294.0011/01/2025 37708 11/01/2025 Tom Cinquegrani $596.0011/01/2025
37709 11/01/2025 Melody (Muoi) Dao $1709.0011/01/2025
37710 11/01/2025 Han Van Tran $3497.0011/01/2025
37711 11/01/2025 John W. Ruwitc h and Anh Lam Truong $2220.0011/01/2025 37712 11/01/2025 Adam King Lee and Joyce Ng Lee $1505.0011/01/2025 37713 11/01/2025 Mingyu Qu $1653.0011/01/2025
37714 11/01/2025 SAE GROUP, LLC $2289.0011/01/2025
37715 11/01/2025 Wei Zhen Su $1355.0011/01/2025
37716 11/01/2025 Mallorca A partments, LTD $2102.0011/01/2025 37717 11/01/2025 Cipriano Salazar Jr. $1644.0011/01/2025 37718 11/01/2025 Dung Tran $2280.0011/01/2025
37719 11/01/2025 $1596.0011/01/2025
37720 11/01/2025 Monrov ia 612, LP $29046.0011/01/2025
37721 11/01/2025 Leslie K Ng $2100.0011/01/2025
37722 11/01/2025 Jun Hua Hu $2389.0011/01/2025
37723 11/01/2025 Lien Diep $1673.00 11/01/2025
37724 11/01/2025 Dajojo, LLC $1433.0011/01/2025
37725 11/01/2025 Wen Chia Ko $2190.0011/01/2025
37726 11/01/2025 Investor Trust Realty Group, Inc. $1334.0011/01/2025 37727 11/01/2025 Sieu Tuan Phan $1964.0011/01/2025
37728 11/01/2025 Gary Libra $2155.0011/01/2025
37729 11/01/2025 Ana Thai $1029.0011/01/2025
37730 11/01/2025 SRI Properties No 15 LLC $1388.0011/01/2025 37731 11/01/2025 Larry Chow $2216.0011/01/2025
37732 11/01/2025 T & T Asset Holding, LLC $413.0011/01/2025 37733 11/01/2025 Mousa Boushaaya $1848.0011/01/2025
Check Register Report GN 11/10/2025 Page 1Copyright © 2011-2025, HAPPY Software, Inc.
37734 11/01/2025 Tuan Viet Ho $2228.0011/01/2025
37735 11/01/2025 Xiaomin Lin and Xiaoxi Wu $2498.0011/01/2025 37736 11/01/2025 Housing Author ity Of The County Of $5166.8411/01/2025 37737 11/01/2025 4324 Walnut St LLC $1932.0011/01/2025
37738 11/01/2025 El Monte H ousing Partners LP $12585.0011/01/2025 37739 11/01/2025 Joseph T. Tung $897.0011/01/2025
37740 11/01/2025 Alamitas LLC $1084.0011/01/2025
37741 11/01/2025 Avalon Monrovia LLC $2106.0011/01/2025 37742 11/01/2025 Pro M anagement Inc. $1742.0011/01/2025 37743 11/01/2025 Andrew & Eva Fogg $1925.0011/01/2025
37744 11/01/2025 Heritage Park Villas LP $28001.0011/01/2025 37745 11/01/2025 Heritage Park Villas LP $7214.0011/01/2025 37746 11/01/2025 $4168.0011/01/2025
37747 11/01/2025 Manapa Enterprises LLC $1495.0011/01/2025 37748 11/01/2025 $6933.0011/01/2025
37749 11/01/2025 Palo Verde Apartments, LP $893.0011/01/2025 37750 11/01/2025 Eladio Diaz $1816.0011/01/2025
37751 11/01/2025 Sharon Campbell $3087.0011/01/2025
37752 11/01/2025 John M Ja cquet Sr. $2053.0011/01/2025 37753 11/01/2025 Steven Eraj Espantman and Marta $1440.0011/01/2025 37754 11/01/2025 Linda Alice Enriquez $2200.0011/01/2025 37755 11/01/2025 Ha X Van $4871.00 11/01/2025
37756 11/01/2025 Chen Jackson $888.0011/01/2025
37757 11/01/2025 Group XII Properties, LP $1707.0011/01/2025 37758 11/01/2025 Philip Tsui $779.00 11/01/2025
37759 11/01/2025 Paul Yen $1634.00 11/01/2025
37760 11/01/2025 May Kunka $1621.0011/01/2025
37761 11/01/2025 Becky Binh Nguyet Luu or Eddie Ma $1374.0011/01/2025 37762 11/01/2025 Tinh Van Le $729.0011/01/2025
37763 11/01/2025 The Six Straws LLC $7201.0011/01/2025
37764 11/01/2025 Twelve31 Partners LP $2616.0011/01/2025 37765 11/01/2025 Everardo Garcia $2714.0011/01/2025
37766 11/01/2025 Ngoc T. Lieu $3226.0011/01/2025
37767 11/01/2025 Alfred Tai-Kong Ho and Lisa Chen $875.0011/01/2025 37768 11/01/2025 Covina 023 Woods 206 LP c/o $749.0011/01/2025 37769 11/01/2025 Doreen Han $1898.0011/01/2025
37770 11/01/2025 3939 Maxson #200N, LP $1678.0011/01/2025 37771 11/01/2025 Cecilia Lan Cao $1697.0011/01/2025
37772 11/01/2025 Baldwin Park Family Housing Limited $30544.0011/01/2025 37773 11/01/2025 Grace Chiou $1627.0011/01/2025
37774 11/01/2025 Marina Alvarez $2156.0011/01/2025
37775 11/01/2025 Zhi Min Li and WX L Investments Inc. $1070.0011/01/2025 37776 11/01/2025 Sui Man Mak $1084.0011/01/2025
37777 11/01/2025 Henry Wong $2038.0011/01/2025
37778 11/01/2025 West Covina Senior Villas II, LP $1503.0011/01/2025 37779 11/01/2025 Francisco J. Sanchez and Gloria $925.0011/01/2025 Check Register Report GN 11/10/2025 Page 2Copyright © 2011-2025, HAPPY Software, Inc.
37780 11/01/2025 Blessed Rock of El Monte $27096.0011/01/2025 37781 11/01/2025 Joanne Pham Chau $2104.0011/01/2025
37782 11/01/2025 Vintage Park, LLC dba: Vintage Par k $7636.0011/01/2025 37783 11/01/2025 Alfonso Contreras $962.0011/01/2025
37784 11/01/2025 Ryan Quach and Hue Cao $1498.0011/01/2025 37785 11/01/2025 Windwood West Co vina, L.P. c/o GK $1588.0011/01/2025 37786 11/01/2025 Alta Vista Villas, LP c/o Yale $3683.0011/01/2025 37787 11/01/2025 West Covina Seniors Villas I $1015.0011/01/2025 37788 11/01/2025 Post Brookhollow , LP $20474.0011/01/2025 37789 11/01/2025 Alexander Chan $2516.0011/01/2025
37790 11/01/2025 Serrano West Covina #199W, LP $3883.0009/17/2025 37791 11/01/2025 Phat Binh Vuong $1266.0011/01/2025
37792 11/01/2025 Alan Wu $831.0011/01/2025
37793 11/01/2025 Keymax Group, Inc $3124.0011/01/2025
37794 11/01/2025 Lawe Family Trust $794.0011/01/2025
37795 11/01/2025 Henry Ho $1300.00 11/01/2025
37796 11/01/2025 PAMA IV Properties, LP $4958.0011/01/2025 37797 11/01/2025 Roger Hin Nam Mak $10324.0011/01/2025
37798 11/01/2025 LAT Inve stments, LLC $3945.0011/01/2025 37799 11/01/2025 Kimmie Mu Matsunaga $4278.0011/01/2025 37800 11/01/2025 Xitlalai Del Real Sanchez $1710.0011/01/2025 37801 11/01/2025 Mary L Haynes $1130.0 011/01/2025
37802 11/01/2025 $2025.0011/01/2025
37803 11/01/2025 Betty Chim Lieu $1581.0011/01/2025
37804 11/01/2025 Joseph M. Kwok $2214.0011/01/2025
37805 11/01/2025 Mack E Titus $1776.0011/01/2025
37806 11/01/2025 Propman Inc. $1413.0011/01/2025
37807 11/01/2025 Lourdes J. Garrison $1660.0011/01/2025 37808 11/01/2025 Lois J Gaston $1839.0011/01/2025
37809 11/01/2025 Doan & Lily Thi $2300.0011/01/2025
37810 11/01/2025 El Monte Affor dable Housing Partner $892.0011/01/2025 37811 11/01/2025 Jose Baudelio Delgado $1594.0011/01/2025 37812 11/01/2025 Larry Mimms $1600.0011/01/2025
37813 11/01/2025 $3034.0011/01/2025
37814 11/01/2025 Fat Law $946.00 11/01/2025
37815 11/01/2025 Kevin Kambor Kwong and Yuk Ming $1458.0011/01/2025 37816 11/01/2025 Dwight Chang $2184.0011/01/2025
37817 11/01/2025 Cameron Park Community Partners, $1854.0011/01/2025 37818 11/01/2025 Mozhgan Tavakoli $4666.0011/01/2025
37819 11/01/2025 Lourdes Vela $4282.0011/01/2025
37820 11/01/2025 Gilbert Roybal $734.0011/01/2025
37821 11/01/2025 Philip & Fanny Kwok $1779.5011/01/2025 37822 11/01/2025 Woodside Vill age Apartments LP $14721.0011/01/2025 37823 11/01/2025 Cynthia Pham $664.0011/01/2025
37824 11/01/2025 Katie Yau and Daniel Hong $3178.0011/01/2025 37825 11/01/2025 Fanny Chan $1296.0011/01/2025
Check Register Report GN 11/10/2025 Page 3Copyright © 2011-2025, HAPPY Software, Inc.