Agenda packet — Baldwin Park City Council, February 18, 2026 (part 2 of 2)

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-2Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / CAPITAL IMPROVEMENT PROJECTS (CIP)
Public
Works / CIP PW-004
City Infrastructure, Facilities / Transportation
Projects (Plans, Specifications, Bids/RFPs,
Successful Proposal, Materials Testing
Reports, Grading Permits, Soils Reports,
etc.)
P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with City-wide standards for
RFPs; retained for disaster preparedness
purposes (City Clerk does not maintain
Specifications, RFPs, Plans, GC §34090
Public
Works / CIP PW-005
City Infrastructure, Facilities / Transportation
Projects (Project Administration, Certified
Payrolls, Invoices, etc.)
Completion
+ 10 years
or After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Covers auditing
requirements and statute of limitations;
Complies with DOT's Construction Manual
Section 5-104C; 2 CFR 200.334; 21 CFR
1403.42; 24 CFR 91.105(h), & 570.502(b),
29 CFR 97.42, GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 94 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-3Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / COURT REFERRAL / GENERAL RELIEF / WORKFARE Public
Works /
Court
Referral
PW-006 Court Referral Applications / Agreements -
Unsuccessful Applicants 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with employee personnel files
(Courts treat volunteers as employees); 29
CFR 1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC §§12946, 12960,
34090
Public
Works /
Court
Referral
PW-007
Court Referral Applications / Agreements
(includes emergency contact information) -
Successful Applicants
Completion
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Courts treat
volunteers as employees;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer, selection,
or discharge; State Law requires 2 -3 years;
retirement benefits is 6 years from last
action; 29 CFR 1602.31 & 1627.3(b)(ii), 8
CCR §3204(d)(1) et seq., GC §§12946,
12960, 34090; 29 USC 1113
Public
Works /
Court
Referral
PW-009 Court Referral Program - Quarterly Reports 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public
Works /
Court
Referral
PW-010 General Relief / Workfare - Applications /
Agreements - Unsuccessful Applicants 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with employee personnel files
(Courts treat volunteers as employees); 29
CFR 1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC §§12946, 34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 95 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-4Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Court
Referral
PW-011
General Relief / Workfare - Applications /
Agreements (includes emergency contact
information) - Successful Applicants
Completion
+ 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Courts treat
volunteers as employees;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer, selection,
or discharge; State Law requires 2 -3 years;
retirement benefits is 6 years from last
action; 29 CFR 1602.31 & 1627.3(b)(ii), 8
CCR §3204(d)(1) et seq., GC §§12946,
34090; 29 USC 1113
Public
Works /
Court
Referral
PW-013 General Relief / Workfare - Quarterly Reports 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 96 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-5Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / ENGINEERING
City Clerk PW-014 Abandonments (copies)
Copies -
When No
Longer
Required
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Ensure the City Clerk has all originals; GC
§34090
Public
Works /
Engineer.

PW-015 Assessment / Maintenance District Projects
(Drawings - e.g. roads, sewer, etc.) P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations is 4 - 10 years (for Errors &
Omissions); CCP §§337. 337.1(a), 337.15,
343; GC §34090.7
Public
Works /
Engineer.

PW-016
Assessment / Maintenance District Projects
(Spreadsheets, Improvement Plans - e.g.
roads, sewer, etc.)
Termination
of District +
10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations is 4 - 10 years (for Errors &
Omissions); CCP §§337. 337.1(a), 337.15,
343; GC §34090.7
Public
Works /
Engineer.

PW-017
Asset History (Pavement Management,
Traffic Signals, Lights, Sidewalk,
Streetscapes, etc.)
Indefinite -
Permanent
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Database; Data is inter-related; Some assets
are Permanent; GC §34090
Public
Works /
Engineer.

PW-022 Encroachment Permits - Permanent
(Sewers, Streets, etc.) P Yes: Until
Revocation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; CCP § 337 et.

Seq.; GC § 34090
Public
Works /
Engineer.

PW-023
Encroachment Permits: Temporary (Street
Closures, Transportation / Wide Load
Permits, Detours, Street Cuts, Paving, etc.)
Expiration +
2 years
Yes: Until
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC § 34090
Public
Works /
Engineer.

PW-024 NPDES Monitoring Records 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Monitoring records required for 3 years; 40
CFR §§122.21, 122.41, 122.44
Public
Works /
Engineer.

PW-025 NPDES Permit Expiration +
3 years
Yes: Until
Expiration
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Covers various statute of limitations;
Monitoring records required for 3 years; 40
CFR §§122.21, 122.41, 122.44
Public
Works /
Engineer.

PW-026 Preliminary Studies / Project Assessments
(Not Acquired) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 97 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-6Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Engineer.

PW-027
Public Facilities / Infrastructure / CIP Project
Files (Public Improvement Plans / Drawings,
Notice of Completion)
P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Infrastructure; GC §34090
Public
Works /
Engineer.

PW-028 Recorded Maps (Final Maps, Parcel Maps,
Record of Survey, Tract Maps, etc.) P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts should be destroyed; Some maps are
also retained by Planning; Selected maps
are retained in Public Works for
administrative purposes; GC §34090,
34090.7
Public
Works /
Engineer.

PW-029 Right of Ways P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Land Records; GC §34090
Public
Works /
Engineer.

PW-029.5
Sewer System Management Plans (SSMP) /
Audits / Sanitary Spills Overflow Prevention
Plan (SSOPP) / Sanitary Sewer Overflow
Response Plan
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SSMPs are required
to be retained 5 years and updated every 6 5
years; SSOs are required for a minimum of 5
years; 40 CFR 122.41(j)(2); SWRCB
General Order 2006-03; & 2022-0103-DWQ;
GC §34090
Public
Works /
Engineer.

PW-030 School Information (Traffic Safety Issues, etc.) 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public
Works /
Engineer.

PW-031 Studies (pavement management, etc.) 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Historically
significant studies may be retained
permanently; GC §§34090
Public
Works /
Engineer.

PW-032 Subdivision Bonds / Certificate of Deposits After Expiration
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Securities (Performance Bonds, CD's, etc.)
are released after the Notice of Completion
is issued and replaced with the Warranty
Bond, which is released 1 year after the
Notice of Completion date. GC §34090
Public
Works /
Engineer.

PW-033 Traffic Calming / Control Requests (Speed
Humps, Stop signs, red curbs, etc.) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 98 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-7Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Engineer.

PW-034 Traffic Signals / Lights: Master File for
Installation, Maintenance / Timing 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Controller cards are kept at the signal;
Covers all Statute of Limitations; Department
Preference; GC §34090, CCP §337 et seq.

Public
Works /
Engineer.

PW-035 Traffic Summaries, Reports 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public
Works /
Engineer.

PW-036 Traffic Timing (maintained at signal) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090, CCP
§337 et seq.

CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 99 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-8Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / FLEET SERVICES
Public
Works /
Fleet
PW-049 CHP Daily Logs (Vehicle inspections) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
No specific retention period provided,
therefore the 2 year minimum applies; GC
§34090
Public
Works /
Fleet
PW-050 Equipment / Vehicle Maintenance History
Life of
Equipment
or Vehicle +
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Covers all statute of limitations; CHP
requires life of vehicle; OSHA requires 1
year; 8 Ca. Code Reg. § 3203(b)(1); CCP
§337 et. Seq., GC §34090
Public
Works /
Fleet
PW-051 Estimates (Vehicles / Purchases) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Trans.

Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
13 CCR 1234(e); VC 34505.5(c); 49 CFR
396.11; GC §34090
Public
Works /
Fleet
PW-052 Fuel Access Request Authorizations 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Fleet
PW-053 Fuel Management System (GasBoy)
Indefinite -
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Data is interrelated; GC §34090 et seq.

Public
Works /
Fleet
PW-054 Underground Storage Tanks - Replacement,
Upgrades P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; H&S §25284.24(i);
GC §34090
Public
Works /
Fleet
PW-102 Used Oil Disposal 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
22 CCR 66266.130(c)(5), H&S
§25250.18(b), 25250.19(a)(3) et seq.

Dept.

Providing
Service /
Work
PW-055 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Page 100 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-9Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept.

Providing
Service /
Work
PW-056
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-057
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

PUBLIC WORKS / GRAFFITI REMOVAL AND BEAUTIFICATION (GRAB) Public
Works /
Graffiti
PW-058 Abatement Reports / Daily Work / Abatement
Reports (some have CDBG Funding) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference to cover those cases
that are CDBG-related (CDBG is Annual
Performance Report + 4 years); Case is
open until satisfactorily resolved (some liens
are not resolved); City Clerk maintains
original staff reports and resolutions that are
presented to Council; 2 CFR 200.334; 24
CFR 91.105(h), 92.505, 570.490, &
570.502(a), 29 CFR 97.42; OMB Circular A-
110 & A-133; GC §34090; GC §8546.7
Public
Works /
Graffiti
PW-059 Graffiti Removal Service Requests 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Graffiti
PW-060 Hold Harmless Agreements for Abatements
from Private Property 4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statute of Limitations any "...liability founded
upon an instrument in writing" or not
specifically provided for is 4 years; GC
§34090, CCP §§337, 343
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 101 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-10Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept.

Providing
Service /
Work
PW-061 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-062
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-063
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

PUBLIC WORKS / IRRIGATION
Public
Works /
Irrigation
PW-064 Irrigation Maintenance 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with City-wide standards for work
orders; CCP §§338 et seq., 340 et seq., 342,
GC §§945.6, GC §34090
Dept.

Providing
Service /
Work
PW-065 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-066
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-067
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Providing work is the Office of
Record (department Requesting work is
considered a copy consistent with City-wide
standards); CCP §§338 et seq., 340 et seq.,
342, GC §§945.6, GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 102 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-11Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / LANDSCAPE
Public
Works /
Landscape
PW-068 Daily Journals / Playground Equipment
Inspections 2 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Landscape
PW-069
Facilities Maintenance Contract
ADMINISTRATION FILES (Landscape
Maintenance, Tree Trimming, etc.)
Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Covers Statute of Limitations for Contracts
(errors and omissions does not apply);
Published Audit Standards=4-7 years;
Statute of Limitations: Contracts & Spec's=4
years, Wrongful Death=comp. + 5 years,
Complies with DOT's Construction Manual
Section 5-104C; CCP §§336(a), 337 et. seq.,
GC §34090
Public
Works /
Landscape
PW-070 Landscape Maintenance (in-house) 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with City-wide standards for work
orders; CCP §§338 et seq., 340 et seq., 342,
GC §§945.6, GC §34090
Public
Works /
Landscape
PW-071
Pesticide / Herbicide Records, including
training / written recommendations (usage
records are filed with the County Agriculture
Department)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (agricultural
pesticide records are required for 2 years); 3
CCR 6623, GC §34090, 40 CFR 110.3(d),
Public
Works PW-072 Work Order / Service Request Log 8 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-073 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-074
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 103 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-12Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept.

Providing
Service /
Work
PW-075
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 104 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-13Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / STREETS
Public
Works /
Streets
PW-076 Daily Journals for Street Maintenance 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Streets
PW-077 HazMat Incident Responses, Clean-ups /
Exposure Records (Diesel, Oil, etc.) 30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with statute of limitations for
employee exposure to hazardous materials;
8 Cal. Code Reg. 3204(d)(1)(A)
Public
Works /
Streets
PW-078 Pavement Maintenance (rubble, fill, release
for debris) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations any "...liability founded upon an
instrument in writing" or not specifically
provided for is 4 years; GC §34090, CCP
§§337, 343
Public
Works /
Streets
PW-101 Sanitary Spills / Overflows (SSOs) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 5 years; SWRCB
Order 2022-0103-DWQ; 2002-0103-DWQ &
2006-03; 40 CFR 122.41(j)(2); GC §34090
Public
Works /
Streets
PW-079
Street Maintenance Contract
ADMINISTRATION FILES (Parking Lot
Sweeping, Street Legend Painting, etc.)
Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Exception to City-wide standard because
Statute of Limitations for Errors & Omissions
does not apply to this contract; Statute of
Limitations: Contracts & Spec's=4 years,
Published Audit Standards=4-7 years;
Complies with DOT's Construction Manual
Section 5-104C; CCP §§336(a), 337 et. seq.,
GC §34090
Dept.

Providing
Service /
Work
PW-080 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-081
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

Page 105 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-14Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept.

Providing
Service /
Work
PW-082
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 106 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-15Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / MAINTENANCE AND ENVIRONMENTAL SERVICES
Public
Works /
Maint.

PW-083
AB 939 Compliance (Franchise Waste
Hauler) / SB 1383 Compliance (Organic
Waste Collection / Recycling)
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SB 1383
compliance is required for 5 years; 14 CCR §
18995.2; GC §34090
Lead Dept. PW-084 Disposal Receipts / Manifests - HAZARDOUS

WASTE P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (City has "cradle to
grave" liability); only 3 years is mandated; 22
CCR 66262.40; GC §34090
Public
Works /
Maint.

PW-085 Grants 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets auditing standards; Grants covered by
a Consolidated Action Plan are required for 5
years; Uniform Admin. Requirements for
Grants to Local Governments is 3 years from
expenditure report or final payment of
grantee or subgrantee; 2 CFR 200.334; 24
CFR 91.105(h), 92.505, 570.490, &
570.502(a), 29 CFR 97.42; OMB Circular A-
110 & A-133; GC §34090; GC §8546.7
Dept.

Providing
Service /
Work
PW-086 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-087
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-088
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 107 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-16Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / TRAFFIC CONTROL
Public
Works /
Traffic
PW-089 Traffic Daily Journal / Detail Logs:

Maintenance, Installation, Removals, etc. 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Covers Statute of Limitations; Department
Preference; GC §34090, CCP §337 et seq.

Dept.

Providing
Service /
Work
PW-090 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-091
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090
Dept.

Providing
Service /
Work
PW-092
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 108 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-17Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / TRANSIT
Public
Works /
Trans.

PW-093 Bus Routes / Scheduling 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with Operational Complaints and
Work Orders; CCP §§338 et seq., 340 et
seq., 342, GC §§945.6, GC §34090
Public
Works /
Trans.

PW-094 Bus Shelter / Bus Stop Maintenance (some
funding from Proposition A) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

PW-094.5 Dial-a-Ride Trip Sheets 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Trans.

PW-094.6
Funding / Grants: FTA, Others: Equipment
(Buses, Vehicles) / Real Property Only
Includes all records, including application,
administration, reports, audits, etc.

Disposition /
Sale
+ 5 years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
FTA Retention for other Records. "three
years from the starting date specified ...";
"multi-year projects is
the date of submission of the final FSR upon
project completion"';5 years meets auditing
standards and federal requirements; FTA –
Circular 5010.1E III(7); 49 CFR 18.42; OMB
Circular A-110 & A-133; GC §34090
Public
Works /
Trans.

PW-094.7
Funding / Grants: FTA, Others: Excluding
Equipment (Buses, Vehicles) / Real
Property
Includes all records, including application,
administration, reports, audits, etc.

Close (Final
Expenditure
Report)
+ 5 years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets auditing standards and federal
requirements; OMB Circular A-110 & A-133;
GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 109 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-18Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Trans.

Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 13 CCR 1234(3); GC §34090
Public
Works /
Trans.

PW-095 Traffic Log of Calls (Summary) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public
Works /
Trans.

PW-096 Traffic Reports 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Trans.

PW-097 Traffic Signal / Maintenance (Contract
Administration)
Completion
+ 10 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Contractor maintains records at their
business; Covers E&O Statute of Limitations
(insurance certificates are filed with
agreement); Published Audit Standards=4-7
years; Statute of Limitations: Contracts &
Spec's=4 years, Wrongful Death=comp. + 5
years, Developers=comp. + 10 years;
Complies with DOT's Construction Manual
Section 5-104C; CCP §§336(a), 337 et. seq.,
GC §34090
Public
Works /
Trans.

PW-097.5 Transit Contracts (Dial-a-Ride, Fixed Transit, etc.)
Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statute of Limitations is 4 years (Errors &
Omissions does not apply); Statute of
Limitations is 4 years; 10 years for Errors &
Omissions; CCP §§337. 337.1(a), 337.15,
343; GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 110 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-19Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Trans.

PW-097.6 Video Recordings of Transportation Vehicles,
including Forward-Facing Vehicles.

When No
Longer
Required
Mag, Ppr
Department preference; 1 year is not
required - No forward-facing videos; 1. The
agency has made a diligent effort to identify
a security system that is capable of storing
recorded data for one year. 2. The agency
determines that the technology to store
recorded data in an economically and
technologically feasible manner for one year
is not available. 3. The transit agency
purchases and installs the best available
technology with respect to storage capacity
that is both economically and technologically
feasible at that time. PUC §99164; GC
§34090 .6
Dept.

Providing
Service /
Work
PW-098 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-099
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-100
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 111 of 188 ends

RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES (Admin., Children Services, Facilities, Family Service Center, Rec., Sr. Citizen Center) Page RCS-1Ver. 9.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

RECREATION AND COMMUNITY SERVICES / ADMINISTRATION
Recreation
&
Commun.

Services /
Admin.

RCS-000 Baldwin Park NOW (Newsletter) P Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
No
Department Preference (Historical Value); GC
§34090
Recreation
&
Commun.

Services /
Admin.

RCS-001 Bus Passes / Dial-a-Ride Sales Records 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Meets auditing standards; GC §34090
Recreation
&
Commun.

Services /
Admin.

RCS-002 Cash Journals, Register Tapes 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Retained for auditing purposes; Finance is
Office of Record; GC §34090.7
Recreation
&
Commun.

Services /
Admin.

RCS-003 Evaluations/Surveys (of programs) 2 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference (Transitory record); GC
§34090
Recreation
&
Commun.

Services /
Admin.

RCS-005 Facility Use / Equipment Applications, Books,
Alcoholic Beverage Applications 2 years
Yes:

Before
Event
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
&
Commun.

Services /
Admin.

RCS-006 Insurance Certificates (for Facility Rentals, etc.) 2 years Yes:

Before
Event
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 112 of 188 ends

RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES (Admin., Children Services, Facilities, Family Service Center, Rec., Sr. Citizen Center) Page RCS-2Ver. 9.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Recreation
&
Commun.

Services /
Admin.

RCS-008 Pool Chemical Addition Logs 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; 22 CCR 65523; GC
§34090
Recreation
&
Commun.

Services /
Admin.

RCS-009 Recreation Cash Journals from Database,
Receipts, Register Tapes 5 years Yes Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Retained for auditing purposes; Finance is
Office of Record; GC §34090.7
Recreation
&
Commun.

Services /
Admin.

RCS-010 Recreation Database
Indefinite -
Minimum 2
years
Yes Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Data is interrelated; GC §34090 et seq.

Recreation
&
Commun.

Services /
Admin.

RCS-011 Strategic Plan / Master Plan for Department
Services P Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC § 34090

RECREATION AND COMMUNITY SERVICES / CHILDREN SERVICES
Recreation
&
Commun.

Services /
Children
Services
RCS-012
Family File for Childcare Programs (includes
registration forms / hold harmless, liability
waiver agreements)
5 years
Yes:

During
Class or
Program
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Statute of Limitations for personal property is 3
- 5 years; CCP §337, 338 et seq., GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 113 of 188 ends

RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES (Admin., Children Services, Facilities, Family Service Center, Rec., Sr. Citizen Center) Page RCS-3Ver. 9.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Recreation
&
Commun.

Services /
Children
Services
RCS-013 Permissions: Field Trip, Authorization to give Medicine, etc. 2 years
Yes:

During
Class or
Program
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Finance RCS-014 Receipts, Refunds 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Retained for auditing purposes; Finance is
Office of Record; GC §34090.7
Recreation
&
Commun.

Services /
Children
Services
RCS-015 Program / Special Event Files 2 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
&
Commun.

Services /
Children
Services
RCS-016 Sign-in / Sign-out sheets 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

Page 114 of 188 ends

RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES (Admin., Children Services, Facilities, Family Service Center, Rec., Sr. Citizen Center) Page RCS-4Ver. 9.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

RECREATION AND COMMUNITY SERVICES / FACILITIES
Recreation
& Comm.

Services /
Facilities
RCS-017 Backflow Certifications - City-owned facilities (fire sprinklers), irrigation 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
NFPA standards require life of the system for
original (installation) records; 1 year for
subsequent records (inspections, tests and
maintenance); NFPA 25 §§4.34 & 4.3.5; GC
§34090
Recreation
& Comm.

Services /
Facilities
RCS-018 Capital Project Files (Budget Request, Bid, etc.) Completion + 5 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I
Yes:

Services /
Facilities
RCS-019 Daily Logs 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
& Comm.

Services /
Facilities
RCS-020 Equipment / Vehicle Maintenance History
Life of
Equipment
or Vehicle +
2 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Covers all statute of limitations; CHP requires
life of vehicle; OSHA requires 1 year; 8 Ca.

Code Reg. § 3203(b)(1); CCP §337 et. Seq.,
GC §34090
Recreation
& Comm.

Services /
Facilities
RCS-021
Facilities Maintenance Contract
ADMINISTRATION FILES (Fire Alarm,
Janitorial, Security, Striping, Terminix (contract
pest control), etc.)
Completion
+ 5 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I
Yes:

Services /
Facilities
RCS-022 HVAC Records - Operations, Sub equipment
maintenance
Completion
+ 5 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Covers Statute of Limitations for Contracts
(errors and omissions does not apply);
Published Audit Standards=4-7 years; Statute
of Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years, CCP
§§336(a), 337 et. seq., GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 115 of 188 ends

RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES (Admin., Children Services, Facilities, Family Service Center, Rec., Sr. Citizen Center) Page RCS-5Ver. 9.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Recreation
& Comm.

Services /
Facilities
RCS-023 Maintenance - Annual / Regularly Scheduled
Maintenance 5 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; CCP §§336(a), 337
et. seq., GC §34090
Recreation
& Comm.

Services /
Facilities
RCS-024 Pool Chemicals / Use Records 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
& Comm.

Services /
Facilities
RCS-025 Safety Certifications (Elevators, Chairlifts,
Fire systems, etc.)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Certificates provided by the State, who may
not perform inspections every year; GC §34090
Dept.

Providing
Service /
Work
RCS-026 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090 et seq.

Dept.

Providing
Service /
Work
RCS-027
Work Orders / Service Requests - ALL
information from the work order is entered into
the Work Order Database
When No
Longer
Required
Yes Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal. App.
3d 742, 774; 64 Ops. Cal. Atty. Gen. 317
(1981))
Dept.

Providing
Service /
Work
RCS-028
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
3 years Yes Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Providing work is the Office of
Record (department Requesting work is
considered a copy consistent with City-wide
standards); CCP §§338 et seq., 340 et seq.,
342, GC §§945.6, GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

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RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES (Admin., Children Services, Facilities, Family Service Center, Rec., Sr. Citizen Center) Page RCS-6Ver. 9.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

RECREATION AND COMMUNITY SERVICES / FAMILY SERVICE CENTER Recreation
&
Commun.

Services
RCS-029 Counseling / Assessment / Referrals (by
contractors)
Completion
+ 10 years
or After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Some grant funding agencies require audits;
Statute of Limitations for Errors & Omissions is
10 years; Published Audit Standards=4-7
years; Statute of Limitations: Contracts &
Spec's=4 years, Wrongful Death=comp. + 5
years, Developers=comp. + 10 years; CCP
§337 et. seq., 2 CFR 200.334; 24 CFR

91.105(h), 92.505, & 570.502(b), 29 CFR

97.42; OMB Circular A-133; GC §34090; GC
§8546.7
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

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RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES (Admin., Children Services, Facilities, Family Service Center, Rec., Sr. Citizen Center) Page RCS-7Ver. 9.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

RECREATION AND COMMUNITY SERVICES / RECREATION
Recreation
&
Commun.

Services
RCS-030 Agreements for Contractors: Class Instructors, Sports Leagues, etc.

Completion
+ 2 years
Yes: Until
Completion
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
&
Commun.

Services
RCS-031 Class Registration Forms - City Sponsored
Activities (includes sports programs) 2 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
&
Commun.

Services
RCS-032 Recreation Class Database
Indefinite -
Minimum 2
years
Yes Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et seq.,
CCP §§337, 343
Recreation
&
Commun.

Services
RCS-033 Recreation Program Files (aquatics, etc.) 2 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
&
Commun.

Services
RCS-034 Release of Liability Forms for Excursions, Field Trips, etc. 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

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RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES (Admin., Children Services, Facilities, Family Service Center, Rec., Sr. Citizen Center) Page RCS-8Ver. 9.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

RECREATION AND COMMUNITY SERVICES / SENIOR CITIZEN CENTER Recreation
&
Commun.

Services
RCS-035 Agreements for Contractors: Class Instructors
etc.

Completion
+ 2 years
Yes: Until
Completion
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
The statute of limitation for errors and
omissions is not applicable; CCP §§336(a),
337 et. seq., GC §34090
Recreation
&
Commun.

Services
RCS-036 Class Registration Forms - City Sponsored
Activities (includes aerobics programs) 2 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
&
Commun.

Services
RCS-037
Facility Renewal Requests / Use Permits
(Senior Banquet Halls, Room Reservations,
Club House Rentals, etc.)
2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
&
Commun.

Services
RCS-038 Liability Waivers for Field Trips, etc. 2 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Recreation
&
Commun.

Services
RCS-039 Senior Food / Lunch Program Registrations
(Confidential) 4 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
City administers program for the County;
meets Uniform Grant Requirements; Uniform
Admin. Requirements for Grants to Local
Governments is 3 years from expenditure
report; 2 CFR 200.334; 24 CFR 570.502(b), 29
CFR 97.42, GC §34090
Recreation
&
Commun.

Services
RCS-040 Seniors' Emergency Contact Forms Inactive /
Separation
Yes:

While
volunteer
is active
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Transitory record; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 119 of 188 ends

Page 1 ends

ITEM NO: 5.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Maria Moreno, Director of Recreation and Community Services
DATE: February 18, 2026

SUBJECT: Nomination to Rename Roadside Park as Adelina Gregory Macias Park

SUMMARY:

The purpose of this staff report is to consider the request to rename Roadside Park to Adelina Gregory Macias Park, in accordance with the City-Wide Naming Policy.

RECOMMENDED ACTION:

Staff recommends that City Council consider the nomination to rename Roadside Park to Adelina Gregory Macias Park or provide alternative direction.

FISCAL IMPACT:

There is no fiscal impact to the General Fund at this time.

BACKGROUND:

Roadside Park is a 0.80-acre property, split into two parcels, located adjacent to the Interstate-10 Freeway and the Kaiser Permanente Medical Center, at the southeast corner of Leorita Street and Dalewood Street within the City.

At the City Council meeting held on April 5, 2023, the Council approved the Relinquishment Agreement and adopted a Resolution, thereby authorizing the transfer of ownership of the parcels from Caltrans to the City.

DISCUSSION:

At the request of Councilmember Emmanuel J. Estrada, a nomination was submitted to rename Roadside Park in honor of Adelina Gregory Macias. Adelina Gregory Macias was a pioneering civic leader whose dedication and vision helped shape public services, transportation infrastructure, and leadership opportunities in Baldwin Park and the surrounding region. She first entered public office in 1964 and went on to earn re-election in 1968 and 1972, reflecting the community’s strong confidence in her leadership. Throughout her career, she served as Vice Mayor and, in 1971, achieved a historic milestone by becoming Baldwin Park’s first woman Mayor. In this role, she broke barriers for women in local government and set a precedent for future generations of civic leaders. Her contributions to the City’s development, governance, and public service continue to resonate, making her an enduring figure in the history of Baldwin Park. Renaming Roadside Park in her honor acknowledges her remarkable achievements and lasting legacy, ensuring that her dedication and leadership continue to inspire current and future residents.

Presented before you is the nomination for City Council to consider the naming of the park to rename Roadside Park to Adelina Gregory Macias Park pursuant to the City-Wide Naming Policy.

ALTERNATIVES:

The alternative is not to consider the nomination to rename Roadside Park.

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CEQA REVIEW:

These actions are exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 2100, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.)

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. BP Renaming Policy 7.21.21 Adopted

2. AdelinaGregoryPark

3. AdelinaGregoryParkAttachment

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Facility and Street Naming

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CITY OF BALDWIN PARK

CITY-WIDE NAMING POLICY

PURPOSE: To establish uniform procedures for the naming or renaming of City Facilities and Streets to enhance the sense of honor and legacy in the City of Baldwin Park.

GENERAL POLICY
The following guidelines have been established to provide for a consistent procedure in the naming or renaming of City Facilities/Streets.

PROVISIONS

A. General Guidelines

1. The City Council shall have the final authority to name and rename all City Facilities/Streets.

2. The City Council shall have the final authority to designate the CEO or an appointee to create a committee for review and commemoration of Facilities/Street names and commemorative plaques and monuments.

3. Under extraordinary circumstances, the City Council may, with a majority vote of City Councilmembers, revoke the current name of any Facility/Street.

4. It is the intent of this policy to prohibit the changing of street names that have existing homes or businesses using the street name in their address, except under extraordinary circumstances with a majority vote of City Councilmembers.

5. No Facility/Street shall be named after a current seated elected or appointed official, until one year has passed, after the completion of term.

6. No Facility/Street/Monuments shall be named more than once after an individual or organization.

B. Qualifications for Naming of City Facilities

1. Qualifying criteria include the following:

a. City controlled Facilities may be named or renamed after any group, individual, or family, living or deceased that has made significant and substantial contributions of a service, cultural or historic nature to the City of Baldwin Park, as determined by the City Council’s designated public input process. Said contributions do not have to be financial in nature; they may include extensive service and / or support the City organization of the community in general.

b. The area in which the honoree made the most contribution should be considered when determining which Facility will be named after that person or group. That is, when possible, there should be a correlation between the service provided by the honoree and the Facility.

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Facility and Street Naming

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c. No Facility shall be named or renamed after a deceased individual until at least one (1) year has passed. This qualification is appropriate to establish a waiting period to ensure that an individual’s accomplishments and contributions will stand the test of time; and that decisions shall not be made on an emotional basis immediately following a person’s death.

d. When determining whether to rename a Facility, the party making the determination shall consider all factors he / she / they deem relevant, including whether some or all of the following accurately describe the person or organization for whom the Facility is proposed to be renamed:

i. The person or organization made lasting and significant* contributions to the protection of natural or cultural resources of the City of Baldwin Park; or

ii. The person or organization made substantial* contributions to the betterment of a specific Facility /Street consistent with the established standards for the Facility/Street; or

iii. The person or organization made substantial* contributions to the advancement of recreational opportunities with the City of Baldwin Park; or

iv. The person or organization was associated with an economic development or redevelopment activity; or

v. The person or organization had a positive impact on the lives of Baldwin Park’s residents; or

vi. The person or organization volunteered for ten (10) or more years of service to the community; or

vii. Upon the naming or renaming of a Facility, the name shall not be used for any other dedication or renaming.

viii. The City Council, in its sole and unlimited discretion, may remove or change the name of any Facility at any time, unless contractually obligated otherwise.

*Additional information as to how / why the contribution of the individual or organization was significant or substantial may be required.

C. Naming Criteria

1. Streets

a. Names for streets shall be unique and distinct. Similar sounding or duplicate street names shall not be considered

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Facility and Street Naming

Page 3 of 4 ends

b. Street names shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that have made a lasting and significant contribution to the betterment of the City of Baldwin Park.

c. Names with the same theme are suggested for naming streets in an entire subdivision, as a means of general identification.

d. Discriminatory or derogatory names shall not be allowed.

e. For the purposes of this policy, the changing of street names that have existing homes or businesses using the street name in their address shall not be allowed, except under extraordinary circumstances with a majority vote of City Councilmembers.

2. City Facilities

a. For purposes of this Subsection C.2, City facilities refer to parks, buildings, or recreational facilities.

b. For new City facilities, the naming process shall begin as early in the project as possible.

c. City facility names shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that made a lasting and significant contribution to the betterment of the City of Baldwin Park.

d. Areas within City facilities that may be named separately from the main building include points of entry; rooms / patios within a City building; facility features (such as a column or fountain); walkways; trails, recreational facilities (such as group picnic areas, sports fields, water features, or park monuments); drive- ways; or other related items.

3. Commemorative Street signs, Plaques and Monuments

a. Commemorative street name signs are additions to the street name and will not change the street address. Existing street names shall be retained and a supplemental sign or plaque shall be installed beneath the existing street name signage. Names for the commemorative street name signs shall be selected to either recognize natural features related to the Baldwin Park community or to recognize a person or organization that have made a lasting and significant contribution to the betterment of the City of Baldwin Park.

b. Commemorative plaques shall be placed in public facilities or on monuments .

Names for the commemorative plaques shall be selected to recognize a person or organization that has made a lasting and significant contribution to the betterment of the City of Baldwin Park. Plaques may be used to id entify a particular room, lobby, bench or designated area.

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Facility and Street Naming

Page 4 of 4 ends

D. Application Procedure:

1. Requests for naming and / or changing the name of a City Facility shall be gin by being submitted to the C EO’s o ffice in writing on the City’s Facility Naming Application Form. If the proposed Facility is in recognition of a person or organization, the applicant is required to provide clear evidence that the person or organization to be honored has made a significant and lasting contribution to the betterment of the City of Baldwin Park.

2. All submittals, whether from an individual, organization or City staff, must include the name and address of the submitter. No anonymous submittals will be accepted.

3. Upon receipt of the application, the CEO or his / her designee shall review the application. If the proposed Facility to be named / renamed is connected or associated with a park, the CEO or his / her designee shall provide the Facility Naming Application Form to the Director of Recreation and Community Services for public input & review. The Recreation Commission shall assist in the process, and then and render a recommendation to the City Council regarding the proposed name / rename.

4. Following that review, the CEO or his / her designee shall place the proposed facility naming / renaming item on a future City Council agenda for formal review and consideration by the City Council. If the request is denie d by the City Council, no further action is taken. If the City Council approves the request, staff shall be directed to go forward with implementing the naming of the Facility. The steps taken to implement the request will be developed as an internal City process. The decision of the City Council will be final.

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Page 1 ends

City of Baldwin Park
Department of Recreation and Community Services
Application for Dedication and Naming
of Facilities and Parks

Applicant Information
Name:

Address:

Phone:

Email:

My Recommendation is for: Naming a New Park or Recreation Facility Renaming Existing Park or Recreation Facility
Naming / Renaming a Portion of a New or Existing Park or Recreation Facility

Proposed Name of Park or Recreation Facility:

Location / Property Description of Park or Recreation Facility:

Current Name of Park or Recreation Facility (if applicable):

Classification of Proposed Name (Check all that apply):

Historical Significance to Location
(e.g. historical event, landmark, person, or group of major significance to region/location) Commonly Recognized by Neighbors or Residents
Compliments the Theme of the Location, Neighborhood or Surrounding Area Deceased Individual (deceased for at least 1 year and has long standing affiliation with City)
Group or Organization (requires long-standing affiliation with City of 10 years or more) Other:

Please describe the reason(s) in support of the proposed name or renaming of this Facility (if more room is needed, please attach separate sheet and write “See Attached” below):

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Page 2 ends

For recommendation of an Individual (whether deceased or living), please indicate individual’s long-standing affiliation with Baldwin Park (10+ years or more) of significant community service, involvement or contributions. Specifically indicate how this person has: (a) Enhanced the quality o f life/well -being of Baldwin Park’s residents,
(b) Contributed to the preservation of the Baldwin Park’s history and culture, (c) Made exemplary or meritorious contributions to Baldwin Park or its residents, or (d) Contributed to the acquisition, development or conveyance of land, buildings, structures or other amenities to the Baldwin Park Community (if more room is needed, please attach separate sheet and write “See Attached” below):

Supporting Documentation (Required for recommendations of an Individual’s name):

I have included the following documentation to demonstrate broad-based community support for my recommendation:

Letters
Character references
Newspaper or journal articles
Petitions
Other Documentation:

The following conditions will apply to all Commemorative Dedication and Name Applications:

All applications submitted to the Facility Naming Committee for the purpose of naming or renaming a new or existing park/recreation facility must be filled out completely and accurately with supporting documentation in accordance with and as required by the City of Baldwin Park’s Policy for the Naming, Dedication and Sponsorship of City Facilities and Acceptance of Donations (hereinafter “The Policy”). The Policy is available on the City of Baldwin Park’s website, which can be found at www.baldwinpark.com and/or hard copies may be requested from the Recreation and Community Services Department.

The naming or renaming of a park or recreation facility will be considered only through this application process.

Incomplete, illegible and/or fraudulent applications will not be considered. The City of Baldwin Park, and Recreation and Community Services, reserves the right to verify the identity of the Applicant submitting this application to ensure its validity.

The Baldwin Park City Council will have the final decision as to the naming/renaming of a park or recreation facility and reserves the right to reject any and all proposed names and/or applications submitted for consideration.

Signature of Applicant: Date of Submission:

Return Completed Application Packets To:

City of Baldwin Park
Department of Recreation Community Services Department
4100 Baldwin Park Blvd.

Baldwin Park, CA 91706

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Key Accomplishments and Leadership Roles
Municipal Leadership
• Elected to Baldwin Park City Council in 1964; re-elected in 1968 and 1972. • Appointed as Mayor in 1971, the first woman to hold the position in Baldwin Park history.
• Also served as Vice Mayor during her tenure.
• Advocated for local control of park services, playing a key role in the effort to transition Baldwin Park from a county-operated to a city-run recreation system. She served as an officer of the Park District Advisory Board during this process.

Public Transit Advocacy
• First woman appointed to the Southern California Rapid Transit District (RTD) Board of Directors.
• Chaired the Personnel Committee and served on the Executive and Finance Committees.
• Played a critical role in the creation of the San Gabriel Valley Transit Improvement Plan.
• Recognized by peers as deeply committed to advancing local and national transit systems.
• Served on the American Public Transit Association’s Minority Affairs Committee as an officer.

Independent Cities Association (ICA)
• Elected first woman president of the ICA of Los Angeles County (1969–70), representing 42 member cities.
• Advocated for fiscal equity, especially for smaller cities overburdened by county contract fees.
• Supported efforts by four cities (Duarte, Temple City, Rosemead, South El Monte) to form a joint police agency in response to increasing sheriff costs. • Led calls for legal and legislative reform to ensure fair service structures for all cities.

Page 128 of 188 ends

Regional Planning
• Chaired the East San Gabriel Valley Planning Committee (1966–67), covering 13 cities from Claremont to Baldwin Park.
• Oversaw development of a model hillside development ordinance, a uniform house numbering system, and standardized Valley truck routes.

Health and Community Wellbeing
• Served as President of the Comprehensive Health Planning Association of Los Angeles County in 1971.
• Voting member of a federally funded regional health planning unit, serving Los Angeles, Ventura, Santa Barbara, Orange, and Riverside counties. • Represented Los Angeles County in statewide health planning discussions. • Advocated for youth employment, serving as secretary to the Youth Employment Corps linking Baldwin Park to Pomona.

League of California Cities
Active in the Underground Utilities Committee.

Appointed to a special task force on community redevelopment, working to address legal and policy barriers cities faced in redevelopment projects.

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Page 1 ends

ITEM NO: 6.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Shirley Quinones, Chief Deputy City Clerk
DATE: February 18, 2026

SUBJECT: Consideration of Re-Appointments to Fill the Scheduled Vacancy for the Stakeholders Oversight Committee (SOC)

SUMMARY:

This report requests that the City Council re-appoint two SOC Members to the Stakeholders Oversight Committee.

RECOMMENDED ACTION:

It is recommended that the City Council re-appointment two (2) Stakeholders Oversight Committee Seats.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

On June 17, 2025, a Public Notice of Committee/Commissions was posted in accordance with Government Code Sections 54972 and Baldwin Park Municipal Code Chapter 32.

The Stakeholders Oversight Committee.(SOC) is a seven-member body provides recommendations to the City Council on City projects, programs and services that should be funded, either in whole or in part, by revenue generated by the Measure BP Transactions and Use (Sales) Tax.

Members of the Committee must attend a minimum of half of the Committee meetings held in a given year, with the meeting schedule established pursuant to Section 35.148. Members who fail to meet the minimum attendance requirement shall be subject to removal from the Committee.

DISCUSSION:

Baldwin Park Municipal Code § 35.153 states ……. Thereafter, each member will serve a four year term.

Members may serve up to two consecutive full terms, upon request made 90 calendar days before the completion of the member’s first term, and with approval of the City Council.

The City received two request from SOC members seeking re-appointed, Jorge Hernandez and Estela Mata- Carcamo. One SOC seat remains vacant due to the resignation of Sasha Rodriguez.

ALTERNATIVES:

None

CEQA REVIEW:

None

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Page 2 ends

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

None

Page 137 of 188 ends

Page 1 ends

ITEM NO: 7.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Daniel Padilla, Director of Public Works
PREPARED BY: Christian L. Bettenhausen, City Attorney
DATE: February 18, 2026

SUBJECT: Joint Use Agreement with Baldwin Park Unified School District for Zocalo Park

SUMMARY:

Construction of Zocalo Park has been completed and is being used by the community. A small triangle-shaped parcel owned by the Baldwin Park Unified School District (“District”) is within the Zocalo Park area boundary.

The parties desire for the City to have operation and control over the District’s property.

RECOMMENDED ACTION:

It is recommended that the City Council:

1. Approve and Authorize the Mayor to enter into the Joint Use Agreement of Zocalo Park with Baldwin Park Unified School District; and

2. Find that the Joint Use Agreement is Exempt from the California Environmental Quality Act.

FISCAL IMPACT:

There is no fiscal impact associated with this item as the City currently maintains the entirety of Zocalo Park, including the School District property.

BACKGROUND:

The District is the owner of a triangle-shaped parcel (“District Parcel”) that the parties seek to incorporate into Zocalo Park. The District Parcel is shown as Exhibit “A” on the attached Joint Use Agreement. The District Parcel was originally to be used as park and open space. At one point in time, the parcel was used as street right of way and maintained by the City. The Zocalo Park project has returned the District Parcel to its original use. The development of Zocalo Park included the District Parcel.

DISCUSSION:

The City has long been responsible for the management of the District Parcel. Zocalo Park has been a great benefit to the community, providing much-needed recreational space for the residents of the City and the District, and the District desires to allow the City to continue to use the District Parcel as part of the Park. The attached Joint Use Agreement sets forth the terms and conditions for the continued use, operation and maintenance of the District Parcel and the remainder of Zocalo Park (hereinafter collectively “Park”).

The term for the Joint Use is for an initial five (5) years with automatic renewals unless a party gives one (1) year prior written notice of non-renewal. The City shall be responsible for the day-to-day management, maintenance and operation of the Park, including scheduling of events and activities. The District will have use of the Park for educational, recreational and other school-related purposes, subject to prior coordination with the City. The City will continue to maintain insurance on the Park. The City will indemnify the District for the City’s use of the

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District Parcel.

ALTERNATIVES:

Not enter into the Joint Use Agreement. However, that would mean the District Parcel would need to be removed or separated from Zocalo Park.

CEQA REVIEW:

These actions are exempt from California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”) and the CEQA Guidelines (14 California Code of Regulations §§ 15000, et seq.) under CEQA Guidelines § 15061(b)(3) in that it can be seen with certainty that the entering into the Joint Use Agreement for the continued operation and maintenance of Zocalo Park will not have an effect on the environment. Further, this action is exempt under CEQA Guidelines § 15301, Existing Facilities, in that it consists of the use of an existing facility, Zocalo Park.

LEGAL REVIEW:

This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS:

1. Final Joint Use Agreement for Zocalo Park

2. Recorded Parcel Map

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1 FACILITIES JOINT USE AGREEMENT FOR ZOCALO PARK

BETWEEN CITY OF BALDWIN PARK AND

BALDWIN PARK UNIFIED SCHOOL DISTRICT
THIS JOINT USE AGREEMENT (the “Agreement”) is made and entered into as of this 18th day of February, 2026 (the “Effective Date”) , by and between BALDWIN PARK UNIFIED SCHOOL DISTRICT, a California public school district (the “D istrict”), and the CITY OF BALDWIN PARK, a California municipal corporation (the “City”). The Distr ict and the C ity are sometimes individually referred to herein as a “Party” and collectively as th e “Parties.”

RECITALS
WHEREAS, the District is the owner of certain real pr operty located within the City of Baldwin Park, County of Los Angeles, State of California, as more particularly described in Exhibit A attached hereto and incorporated herein by this reference (the “District Parcel”); and WHEREAS, the District Parcel is situated within what is commonly known as “Zocalo Park,” which is operated by the City; and
WHEREAS, the boundary of Zocalo Park (“Park”) is delineated in Parcel Map 84199, attached hereto as Exhibit B and incorporated her ein by this reference, and the Park includes the area designated as Not A Part; and
WHEREAS, the City is the owner of certain real property located within the City of Baldwin Park, County of Los Angeles, State of California, comprising the area within the Park that is not part of the District parcel (the “City Parcel”); and WHEREAS, the District Parcel and the City Parcel share the address of 14349 Pacific Ave, Baldwin Park, CA 91706; and
WHEREAS, the City has long been responsible for managing and had beneficial use of both the District Parcel and the City Parcel, which were originally used for a park and open space;
WHEREAS, since the Park opened on September 14, 2024, it has been a great benefit to the community, providing much needed recreational space for constituents of the City and the District, and the District desires to allow the City to continue to use the District Parcel as p art of the Park, subject to the terms and conditions set forth in this Agreement; and WHEREAS, the City and District have a long tradition of cooperation in the provision of essential public services to the residents of Baldwin Park; and

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2 WHEREAS, the Parties desire to enter into this Agreement to provide for the joint use of the Park for the mutual benefit of the District, the City, and the residents of Baldwin Park, and WHEREAS, Education Code section 10910 provides that the governing body of any school district may grant the use of grounds of the school district to any other public authority for the purposes of the community recreation whenever such use does not interfere with school uses; and WHEREAS, Education Code section 17527, et seq. further provides that the governing board of any school district may enter into an agreement allowing governmental units and community agencies to utilize district school facilities provided such use does not interfere with the educational program or activities conducted upon the premises, unduly disrupt the residents in the surrounding neighborhood, or jeopardize the safety of the children of the school.

NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL

PROMISES, COVENANTS AND CONDITIONS HEREIN CONTAINED, THE PARTIES HERETO AGREE AS FOLLOWS:

ARTICLE I. DEFINITIONS

1.1 “Agreement” means this Joint Use Agreement.

1.2 “Applicable Law ” means all federal, state, and local laws, statutes, codes, ordinances, rules, regulations, orders, and decrees applicable to this Agreement, the Parties, or the Park.

1.3 “District” means the Baldwin Park Unified School District, a California public school district.

1.4 “District Parcel ” means the real property owned by the District as more particularly described in Exhibit A attached hereto.

1.5 “City” means the City of Baldwin Park, a California municipal corporation.

1.6 “City Parcel” means the real property within Zocalo Park’s boundaries, exclusive of the District Parcel.

1.7 “Effective Date” means the date first written above.

1.8 “Force Majeure Event ” means acts of God, such as tornado, fire, hurricane, blizzard, earthquake, or flood; acts of the public enemy, war, civil unrest, terrorism, sabotage, or similar causes beyond the reasonable control of the Party affected.

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3 1.9 “Governmental Authority” means any federal, state, local, or quasi-governmental agency, department, court, commission, board, bureau, or instrumentality having jurisdiction over the Park or the Parties.

1.10 “Hazardous Materials” means any substance, material, or waste that is or becomes regulated by any Governmental Authority because of its toxicity, infectiousness, radioactivity, explosiveness, ignitability, corrosiveness, or reactivity, including, without limitation, asbestos, lead, polychlorinated biphenyls, petroleum and petroleum products, and any substance, material, or waste that is defined as a “ hazardous waste, ” “hazardous substance,” “hazardous material, ” “toxic substance,” “toxic pollutant,” “contaminant,” or “pollutant” under any Applicable Law.

1.11 “Park” means the District Parcel and the City Parcel collectively, commonly known as “Zocalo Park.”

1.12 “Party” or “Parties” means the District and/or the City, as the context requires.

1.13 “Term” means the period commencing on the Effective Date and continuing until termination of this Agreement as provided herein.

ARTICLE II. GRANT OF USE

2.1 Grant of Use by District . The District hereby grants to the City the right to use, manage, and maintain the District Parcel as part of the Park during the Term, subject to the terms and conditions of this Agreement. The City shall have the right to make the District Parcel available for public use as part of the Park, subject to the District’s rights as set forth in this Agreement.

2.2 Grant of Use by City . The City hereby grants to the District the right to use the Park during the Term, subject to the terms and conditions of this Agreement and reasonable use limitations imposed by the City as set forth in Section 3.2 below.

2.3 Character of Rights. The rights granted under this Agreement are in the nature of a license and shall not be deemed to create any leasehold, easement, or other real property interest in favor of either Party with respect to the other Party’s parcel.

2.4 Duration of Rights . The rights granted under this Agreement shall continue for the Term of this Agreement, unless earlier terminated as provided herein.

ARTICLE III. USE OF THE PARK

3.1 City’s Use of District Parcel . The City shall have the right to use the District Parcel as part of the Park for public recreational purposes, subject to the following:

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4 a. The City shall comply with all Applicable Laws in its use of the District Parcel.
b. The City shall not use or permit the use of the District Parcel in any manner that would create a nuisance or unreasonably interfere with the District’s use of the Park as provided in this Agreement.
c. The City shall not make any material alterations, additions, or improvements to the District Parcel without the prior written consent of the District, which consent shall not be unreasonably withheld, conditioned, or delayed.

3.2 District’s Use of Park . The District shall have the right to use the Park for educational, recreational, and other school -related purposes, subject to the following reasonable use limitations:
a. The District shall provide the City with reasonable advance notice of its intended use of the Park, which notice shall include the date, time, duration, and nature of the intended use.
b. The District’s use of the Park shall not unreasonably interfere with the City’s use of the Park or any previously scheduled events or activities. c. The District shall comply with all Applicable Laws and all reasonable rules and regulations established by the City for the use of the Park. d. The District shall not use or permit the use of the Park in any manner that would create a nuisance or unreasonably interfere with the public’s use and enjoyment of the Park.

3.3 Scheduling. The City shall be responsible for scheduling the use of the Park, including the District Parcel. The City shall establish and maintain a scheduling system that provides the District with reasonable access to the Park for its intended uses. The City shall give priority to the District’s use of the Park, but only to the extent the District ’s use will not interfere with the City’s use of the Park.

3.4 No Obstructions, Barriers, or Protrusions. Neither Party shall construct or place any obstruction, barrier, or protrusion on the Park that would unreasonably interfere with the other Party’s use of the Park as provided in this Agreement.

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5 ARTICLE IV. MANAGEMENT AND MAINTENANCE

4.1 Management Responsibilities. The City shall be responsible for the day- to-day management and operation of the Park, including the District Parcel. The City’ s management responsibilities shall include, but not be limited to, the following:
a. Establishing and enforcing reasonable rules and regulations for the use of the Park.
b. Scheduling the use of the Park as provided in Section 3.3 above. c. Providing security for the Park as the City deems necessary and appropriate. d. Obtaining and maintaining all necessary permits, licenses, and approvals for the operation of the Park.
e. Collecting and disposing of trash and debris from the Park. f. Responding to complaints and inquiries from the public regarding the Park.

4.2 Maintenance Responsibilities. The City shall be responsible for maintaining the Park, including the District Parcel, in good condition and repair. The City’ s maintenance responsibilities shall include, but not be limited to, the following:
a. Regular mowing, trimming, and watering of grass and landscaping. b. Pruning of trees and shrubs.
c. Repair and maintenance of walkways, paths, and other hardscape features. d. Repair and maintenance of playground equipment, benches, tables, and other park amenities.
e. Repair and maintenance of irrigation systems, lighting, and other utilities. f. Removal of graffiti and repair of vandalism.

4.3 Standard of Maintenance. The City shall maintain the Park, including the District Parcel, in accordance with the same standards and practices that the City applies to other parks within the City of Baldwin Park.

4.4 Utilities. The City shall be responsible for paying all utility charges for the Park, including the District Parcel, including but not limited to water, electricity, gas, and trash collection.

ARTICLE V. INDEMNIFICATION AND INSURANCE

5.1 Indemnification by City . To the fullest extent permitted by law, the City shall indemnify, defend (with counsel acceptable to District) , and hold harmless the District and its

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6 governing board, officers, employees, agents, and volunteers (collectively, the “ District Indemnitees”) from and against any and all claims, demands, actions, suits, subpoenas, losses, liabilities, damages, costs, and expenses (including reasonable attorneys ’ fees and court costs) relating to the Park . The City ’s obligation to indemnify, defend, and hold harmless the District specifically pertains to, but is not limited to:
a. The City’s use, management, or maintenance of the Park. b. Any breach by the City of its obligations under this Agreement. c. The negligence or willful misconduct of the City or its officers, employees, agents, contractors, or invitees. The City ’s indemnification obligations under this Section 5.1 shall not apply to the extent that any claim, demand, action, suit, loss, liability, damage, cost, or expense arises out of or relates to the negligence or willful misconduct of any District Indemnitee.

5.2 Insurance Requirements.
a. Insurance. The City shall, at its own expense, obtain and maintain in full force and effect during the Term the following insurance policies:
(i) Commercial General Liability Insurance with limits of not less than $2,000,000 per occurrence and $4,000,000 in the aggregate. (ii) Automobile Liability Insurance with limits of not less than $1,000,000 per accident for bodily injury and property damage. (iii) Workers’ Compensation Insurance as required by the laws of the State of California.
(iv) Employer’s Liability Insurance with limits of not less than $1,000,000 per accident for bodily injury or disease.
b. Additional Insured. The City shall name the District as an additional insured on its Commercial General Liability insurance policies. c. Evidence of Insurance. The City shall provide the District with certificates of insurance and endorsements evidencing the required coverage prior to the Effective Date and upon renewal of any policy.
d. Notice of Cancellation . The City shall provide the District with at least thirty (30) days ’ prior written notice of any cancellation, non- renewal, or material change in the required insurance coverage.

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7 e. Primary Coverage . The City ’s insurance shall be primary and non - contributory with respect to the District.
f. Waiver of Subrogation. The City waives all rights of subrogation against the District with respect to any claim covered by insurance required under this Agreement.
g. Self-Insurance. The City may, at its sole option, satisfy all or any portion of the insurance requirement s above through a program of self -insurance, commercial insurance, or any combination thereof.

ARTICLE VI. TERM AND TERMINATION

6.1 Term. The Term of this Agreement shall commence on the Effective Date and shall continue for a period of five (5) years, unless earlier terminated as provided herein.

6.2 Renewal. This Agreement shall automatically renew for additional terms of five (5) years at the expiration of the then- current Term, unless a Party has given the other Party one (1) year prior notice of non-renewal of a Term.

6.3 Termination for Cause. Either Party may terminate this Agreement for cause if the other Party materially breaches any provision of this Agreement and fails to cure such breach within sixty (60) days after receiving written notice of the breach from the non-breaching Party.

6.4 Termination for Convenience. Either Party may terminate this Agreement for convenience upon one (1) year’s prior written notice to the other Party.

6.5 Effect of Termination. The termination of this Agreement shall not relieve either Party of any obligation or liability that accrued prior to the effective date of termination.

ARTICLE VII. DISPUTE RESOLUTION

7.1 Informal Resolution. The Parties shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement promptly by negotiation between representatives of the Parties who have authority to settle the controversy. Either Party may give the other Party written notice of any dispute not resolved in the normal course of business. Within fifteen (15) days after delivery of the notice, the receiving Party shall submit to the other a written response. The notice and response shall include a statement of each Party ’s position and a summary of arguments supporting that position. Within thirty (30) days after delivery of the initial notice, the representatives of both Parties shall meet at a mutually acceptable time and place, and thereafter as often as they reasonably deem necessary, to attempt to resolve the dispute.

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8 7.2 Mediation. If the dispute has not been resolved by negotiation as provided in Section 7.1 within sixty (60) days after delivery of the initial notice of negotiation, or if the Parties failed to meet within thirty (30) days after delivery, the Parties shall endeavor to settle the dispute by mediation under the then-current mediation procedures of the American Arbitration Association or any other procedure upon which the Parties may agree. The Parties shall share equally the costs of the mediator’s fee and any filing fees.

7.3 Litigation. If the dispute has not been resolved by mediation as provided in Section

7.2 within ninety (90) days after the appointment of a mediator, either Party may initiate litigation to resolve the dispute. The prevailing Party in any litigation arising out of or relating to this Agreement shall be entitled to recover from the non-prevailing Party its reasonable attorneys’ fees and costs incurred in such litigation.

ARTICLE VIII. MISCELLANEOUS PROVISIONS

8.1 Notices. All notices, requests, demands, and other communications required or permitted under this Agreement shall be in writing and shall be deemed to have been duly given if delivered personally, sent by certified or registered mail (return receipt requested), or sent by a nationally recognized overnight courier service to the Parties at the following addresses (or at such other address as shall be specified by the Parties by like notice):

If to the District:

Baldwin Park Unified School District
3699 North Holly Avenue
Baldwin Park, CA 91706
Attention: Superintendent
If to the City:

City of Baldwin Park
14403 E. Pacific Avenue,
Baldwin Park, CA 91706
Attention: Chief Executive Officer

8.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written, of the Parties.

8.3 Amendment. This Agreement may be amended, modified, or supplemented only by a written instrument executed by both Parties.

8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by the Party against whom such waiver is sought to be enforced. No waiver of any provision of this Agreement shall be deemed or shall constitute a waiver of any other provision of this Agreement, whether or not similar, nor shall any waiver constitute a continuing waiver unless otherwise expressly provided in writing.

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9 8.5 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

8.6 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, without giving effect to any choice or conflict of law provision or rule.

8.7 Venue. Any legal action or proceeding arising out of or relating to this Agreement shall be brought in the Superior Court of the State of California for the County of Los Angeles, and each Party irrevocably submits to the exclusive jurisdiction of such court in any such action or proceeding.

8.8 No Third-Party Beneficiaries. This Agreement is for the sole benefit of the Parties and their respective successors and permitted assigns, and nothing herein, express or implied, is intended to or shall confer upon any other person or entity any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of this Agreement.

8.9 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall be deemed to be one and the same agreement. A signed copy of this Agreement delivered by facsimile, email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Agreement.

8.10 Authority. Each Party represents and warrants that it has the full right, power, and authority to enter into and perform this Agreement, and that the person signing this Agreement on its behalf has the requisite authority to bind such Party.

8.11 Relationship of Parties. Nothing in this Agreement shall be construed to create a partnership, joint venture, employment, or agency relationship between the Parties. Neither Party shall have the authority to bind the other Party or to incur any obligation on behalf of the other Party without the other Party’s prior written consent.

8.12 Further Assurances. Each Party shall, upon the reasonable request of the other Party, execute and deliver such further documents and perform such further acts as may be necessary to effectuate the terms and conditions of this Agreement.

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10 8.13 Time of Essence. Time is of the e ssence w ith respect to all provisions of thi s Agreement that specify a time for performance.

8.14 Force Majeure. Neither Party shall be liable or responsible to the other Party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, when and to the extent such failure or delay is caused by a Force Majeure Event.

8.15 Exhibits. All exhibits r eferred to in thi s Agreement are attached he reto a nd incorporated herein by this reference.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

BALDWIN PARK UNIFIED SCHOOL DISTRICT
By:

Name:

Its:

CITY OF BALDWIN PARK
By:

Name: Daniel Damian
Its: Mayor
Attested to:

By:

Name: Christopher Saenz
Its: City Clerk
Approved as to form:

By:

Name: Christen L. Bettenhausen
Its: City Attorney

Page 149 of 188 ends

11 EXHIBIT A

LEGAL DESCRIPTION OF DISTRICT PARCEL

Real property in the City of Baldwin Park, County of Los Angeles, State of California, described as
follows:

LOT 72 OF TRACT NO. 899, IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 18 PAGE(S) 95,

OF MAPS RECORDS OF SAID COUNTY TOGETHER WITH THAT PORTION OF MAINE AVENUE AS SHOWN ON THE MAP OF TRACT NO. 899, IN SAID CITY, COUNTY AND STATE, AS PER MAP RECORDED IN BOOK 18 PAGE 95 OF MAPS RECORDS OF SAID COUNTY WHICH WOULD PASS WITH A LEGAL CONVEYANCE OF SAID LOT 72.

APN: 8553-011-900

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12 EXHIBIT B

BOUNDARIES OF ZOCALO PARK

Page 151 of 188 ends

BOOK H& PAGEJQ-==-~
SHEET 1 OF 2 SHEETS 1 PARCEL
87,489 SQ. FT. PARCEL MAP NO. 84199
IN THE CITY OF BALDWl'N PARK FILED

COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AT REQUEST OF OWNER BEING A SUBDIVISION OF PORTIONS OF. LOTS 65 AND
66, TRACT NO. 899, AS PER MAP RECORDED IN BOOK
18, PAGE 95, LOT 1, TRACT NO. 9011, AS PER MAP
RECORDED IN BOOK 144, PAGE 88, BOTH OF MAPS,

AND PORTIONS OF PACIFIC AVENUE AND MAINE

AVENUE AS PER MAPS, IN THE OFFICE OF THE

IN BOOK

AT PAGE

OF PARCEL MAPS
LOS ANGELES COUNTY, CA.

Registrar-Recorder/County C_l.erk j
BY~~
COUNTY RECORDER OF SAID COUNTY.

FOR SUBDIVISION PURPOSES
JACK C. LEE, LS NO. 8407 .. CALLAND ENGINEERING, . INC. JULY, 2024 OWNER'S STATEMENT:

WE HEREBY STATE THAT WE ARE THE OWNERS OF OR ARE INTERESTED IN THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN. ON THIS MAP WITHIN THE DISTINCTIVE BORDER UNES, AND WE CONSENT TO THE PREPARATION AND FILING OF. SAID MAP AND SUBDIVISION.

WE HEREBY DEDICATE TO THE BALDWIN PARK SCHOOL DISTRICT OF LOS ANGELES

COUNTY, AN EASEMENT FOR INGRESS AND EGRESS PURPOSES SO DESIGNATED ON SAID

MAP AND ALL USES INCIDENT THERETO, INCLUDING THE RIGHT TO MAKE CONNECTIONS THEREWITH FROM ANY ADJOINING PROPERTIES.
oi;..~~..-JN PARK, A MUNICIPAL CORPORATION (OWNER)

IN PARK EDEVELOPMENT AGENCY, A PUBLIC BODY CORPORA TE AND POLITIC ER)
r
E IQU C. ZALDIVAR, P.E. RON GARCIA

CEO TY MANAGER

CITY OF BALDWIN PARK

DIRECTOR OF COMMUNITY DEVELOPMENT

BALDWIN PARK REDEVELOPMENT AGENCY
. . .

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY .OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS; ACCURACY, OR VALIDITY OF THAT DOCUMENT. . . . .•... . .

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )
oN Ju l'I s?JQ, 202-4 .. sEFoRE ME, &'.)u-le'{ A. Gul(1bres, ~C'( Ribltc '
PERSONALLY APPEARED • £t\t"i~ue. C.. Zaidi var • . ·_.· • • . WHO PROVED TO ME ON THE BASIS OF ATISFACTORY EVIDENCE TO BE THE PERSON~) WHOSE NAME~ IS/l!M: SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/&tc/i.+E-Y EXECUTED THE SAME IN HIS/~T-HBR AUTHORIZED CAPACITYE/ES) AND THAT BY HIS~/~ SIGNATURE~ ON THE INSTRUMENT, THE PERSON(;Sr, OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(-8)' ACTED, EXECUTED THE INSTRUMENT.

I CERTIFY UNDER PENALTY OF PERJURY UNDt:R THE LAWS OF THE STATE OF CALIFORNIA THAT' THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.

WITNESS MY HAND AND OFFICIAL SEAL
SIGNATURE ~ .• ":IC MY COMMISSION NO. )Lt ]Q._J.J. ;;3
PRINTED NAME: Sn,rleij A. Gllttla\6_ MY COMMISSION EXPIRES: N<H.18i ac:a., MY PRINCIPAL PLACE OF BUSINE_ss IS IN • Lob /).~\es. COUNTY.

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE

IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) ,
ON Ju.I~ ro,wi.4 • BEFORE ME, ~'ntrle'I A-~. ~J>ub\lt.

PERSONALL y APPEARED . . l?bn etArc,~ . . • ·. . . . . WHO i ._.
. \'~\ .•
• l '
'
.. ,., ' •fi' PROVED. TQ ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSO~WHOSE NAM~ ISf,t,RE- SUBSCRIBED TO THE WITHIN INSTRUMENT .AND ACKNOWLEDGED TO ME THAT HE/~/i.+E?f EXECUTED THE SAME IN H!S7J!ftR/TJ.+EIH AUTHORIZED c~~}'.1;cLf?.~ AND THAT BY HIS/HEH,'fj;j[IR SIGNATUR~ ON TH(-INSTRUMENT, THE PERS0~:-0R- THE ENTITY UPON BEHALF OF WH.ICH THE PERSO~ ACTED, EXECUTED THE INSTRUMENJ;,;:c-c=- " - \ J:1 f,
i 'l; ··r1 'l,
'(>'\}r}_-i-~· _:"
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT •. \ ,1 THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. ''"

WITNESS MY HAND AND OFFICIAL SEAL
SGNATURE ~ MY COMMSSON NO. 2,!t:z,1'-{r3
PRINTED NA;.~ MY COMMISSION EXPIRES: Np,. l£3.o?&Q7
MY PRINCIPAL PLACE OF BUSINESS IS IN L(J$ ~e~ COUNTY.

SIGNATURE OMISSIONS:

THE SIGNATURE(S) OF THE PARTIES NAMED HEREINAFTER AS OWNER OF THE INTEREST SET FORTH HAVE BEEN OMITTED UNDER THE PROVISIONS OF SECTION 66436 (a)(3)(A)(I-VIII) OF THE SU.BDIVISION MAP ACT, THEIR INTEREST IS SUCH THAT IT CANNOT RIPEN INTO A FEE TITLE, AND SAID SIGNATURE(S) ARE NOT REQUIRED BY THE LOCAL AGENCY. • •
PRIVATE EASEMENTS FOR INGRESS AND EGRESS IN FAVOR OF OWNERS OF LOTS IN TRACT NO. 899, RECORDED IN BOOK 18, PAGE 95 AND IN TRACT NO. 9011, RECORDED IN BOOK 144, PAGE 88, BOTH OF MAPS, AND OWNERS OF PARCELS IN PARCEL MAP NO. 1216, RECORDED IN BOOK 235, PAGES 15 AND 16 OF PARCEL MAPS, ALL RECORDS OF LOS ANGELES COUNTY. • SAID EASEMENT IS WITHIN THE ABANDONED PACIFIC AVENUE AND MAINE AVENUE.

EASEMENT TO PACIFIC LIGHT AND .POWER CORPORATION, A CORPORATION FOR PUBLIC UTILITY PURPOSES, BY DEED. RECORDED IN BOOK 6177, PAGE 35 AND BY DEED RECORDED IN BOOK 6188 PAGE 11, BOTH OF DEEDS.

EASEMENT TO PACIFIC LIGHT AND POWER CORPORATION, A CORPORATION FOR PUBLIC UTILITY PURPOSES, BY DEED RECORDED IN 8001< 6178, PAGE 293 OF DEEDS.

SAID EASEMENT IS LOCATED WITHIN THE ABANDONED PACIFIC AVENUE.

EASEMENT .TO CITY OF BALDWIN PARK. FOR STREET AND HIGHWAY PURPOSES, BY DEED RECORDED IN BOOK 7839, PAGE 212 OF OFFICIAL RECORDS. SAID EASEMENT CANNOT BE LOCATED FROM RECORD.

EASEMENT TO BALIDWIN PARK WATER DISTRICT, A COUNTY WATER DISTRICT FOR PUBLIC UTILITY PURPOSES, BY DEED RECORDED IN BOOK 44368, PAGE 324, OF OFFICIAL RECORDS.

SAID EASEMENT CANNOT BE LOCATED . FROM RECORD.

EASEMENT TO BALDWIN PARK WATER DISTRICT, A COUNTY WATER DISTRICT FOR PUBLIC UTILITY PURPOSES, BY DEED RECORDED APRIL 20, 1954 IN BOOK 44368, PAGE 369 AND BY DEED RECORDED APRIL 20, 1954, IN BOOK 44368, PAGE 373, AS INSTRUMENT NO. '2494 OF OFFICIAL RECORDS.

EASEMEN.T GRANTS TO GENERAL TELEPHONE COMPANY OF .. CALIFORNIA, A CORPORATION FOR PUBLIC UTILITY PURPOSES, BY DEED RECORDED FEBRUARY 25, 1975, AS INSTRUMENT NO .. 2045 AND BY DEED RECORDED MAY 12, 1975, AS INSTRUMENT NO. 3036, BOTH OF OFFIC.IAL RECORDS.

SURVEYOR'S STATEMENT:

THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN

CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF CITY OF BALDWIN PARK ON MARCH 14, 2023. I HEREBY STATE THAT. THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY.

I HEREBY STATE THAT ALL THE MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS

INDICATED OR THAT THEY WILL BE SET IN THESE POSITIONS BEFORE TWENTY-FOUR MONTHS FROM THE FILING DATE OF OF THIS MAP; AND THAT THE MONUMENTS ARE, OR WILL, BE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED:

July Z5, 202ft
DATE'
L.S. NO. 8407
CITY ENGINEER'S STATEMENT:

I HEREBY STATE THAT I HAVE EXAMINED .THIS MAP; THAT THE SUBDIVISION AS SHOWN IS

SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP, IF REQUIRED, AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND OF

ANY LOCAL SUBDIVISION ORDINANCES OF THE CITY OF BALDWIN PARK APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP, IF REQUIRED, HAVE BEEN COMPLIED WITH; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT. •
DAVID.G .. GILBERTSON, L.S, NO. 6941
ACTING .CITY ENGINEER
CITY CLERK'S CERTIFICATE:
7/4,,/4+
DATE

I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ON A"IA4+ ~ i,Z.'f. APPROVED THIS MAP.

NO. 6941
SAID COUNCIL, PURSUANT TO SECTION 66445(j) OF THE SUBDIVISION MAP ACT, DID ABANDON

THE PUBLIC STREETS (PACIFIC AVENUE AND MAINE AVENUE) WITHIN THE BOUNDARY OF THIS MAP WHICH WERE ACQUIRED BY THE CITY OF BALDWIN PARK PER THE MAP OF TRACT NO. 9011, RECORDED IN BOOK 144, PAGE 88. OF MAPS, AND. f'ER MAP OF PARCEL MAP NO. 1216, RECORDED IN BOOK 235, PAGES 15 AND 16 OF PARCEL MAPS, BOTH RECORDS OF LOS ANGELES COUNTY. •
THE FILING OF THIS PARCEL MAP DOES NOT CONSTITU.TE ABANDONMENT OF. ANY PUBLIC UTILITIES EASEMENTS ACQUIRED BY THE THE CITY. OF BALDWIN PARK PER THE MAP OF TRACT .NO. 9011, RECORDED IN BOOK 144, PAGE 88 OFMAPS, AND PER .MAP OF PARCEL MAP NO. 1216, RECORDED IN BOOK 235, PAGES 15 AND 16 OF PARCEL MAPS, BOTH RECORDS OF LOS ANGELES COUNTY.

CHRISTOPHER SAENZ
CITY CLERK -- .-

THE CITY OF BALDWIN-PARK
ABANDONMENT NOTE:

PUR.SUANT TO SECTION 66445(j) OF THE. ~lJl;l[)IVISION MAP. ACT, THE FILING OF THIS PARCEL MAP CONSTITUTES ABANDONMl;:N.T OF THOSE. STREETS (PACIFIC AVENUE AND MAINE AVENUE) ACQUIRED BY THE CITY O.F BALDWI.N PARK. PER THE MAP OF TRACT NO. 9011, RECORDED IN BOOK 144, PAGE 88 OF MAPS, AND PER MAP OF PARCEL MAP NO. 1216, RECORDED IN BOOK 235, PAGES 1.5 AND 1fi OF PARCEL MAPS, BOTH RECORDS OF LOS ANGELES COUNTY, .

NOT SHOWN ON THIS MAP, EXCEPT FOR BOUNDARY ESTABLISHMENT.

THE FILING OF THIS PARCEL M~P DOES. NOT CONSTITUTE. ABANDONMENT OF ANY PUBLIC

UTILITIES EASEMENTS ACQUIRED BY THE CITY OF BALDWIN PARK PER THE MAP OF TRACT NO. 9011, RECORDED IN BOOK 144, PAGE 88 OF MAPS, AND PER MAP OF PARCEL MAP NO. 1216, RECORDED IN BOOK 235, PAGES 15 AND 16 OF PARCEL MAPS, BOTH RECORDS OF LOS ANGELES COUNTY. •
r HEREBY CERTIFY.THAT 9ecumn- m THE AUOUNr °" 1 J?f
HAS BEEN ALEO WITH THE EXECUTIVE 0" . .

OF THE COUNTY OF LOS ANGELES,AS t•CER, BOARO.OF SUPERVISORS TAXES AND SPECIAL ASSESSMENTS COL-;.~~~:~!OR Tl;,E PAYMENT Of SHOWNONMAPCFTRACTNO./PARCEL~"fi!oNo .J TAXE.::, ON THE-LANO_-:

AS REQUIRED BY LAW " •• • ----.c_-.,._
EXECUTIVE 0,'FICER, BOARD OF SU?ERVISORS OF THE
COUNTY OF LOS A E';"'jT:TE OF CALIFORNIA
BY • • I, c__ I /t b I t>.Oil. lo
P.ENf:f\' b'l~O <ii. 'Ri~t~ D.tcl'!'i

Page 152 of 188 ends

SCALE: 1"= 60' SHEET 2 OF 2 SHEETS
PARCEL MAP NO. 84199

IN THE CITY OF BALDWIN PARK LEGEND
STATE OF CALIFORNIA I e e e COUNTY OF LOS ANGELES,

FOR SUBDIVISION PURPOSES

CALLAND ENGINEERING,

INDICATES THE BOUNDARY OF THE LAND
BEING SUBDIVIDED BY THIS MAP.

JACK C. LEE, LS NO. 8407
[ii
~ :c
0 INC. MAY '
BASIS OF .BEARINGS:
w a::
<( w
~ ~
THE BEARINGS SHOWN HEREON. ARE BASED ON THE BEARING
N41"32'20"E OF .THE CENTERLINE OF MAINE AVENUE AS SHOWN ON MAP OF PARCEL MAP NO. 1216 FILED IN BOOK 235, PAGES
15 AND 16 OF PARCEL MAPS, RECORDS OF LOS ANGELES
COUNTY.

M2
<
156.55'
N74"51'07"E
w !a:: 0 C
M2
---
(FORMERLY EL MONTE STREET)
RAMONA . 624.76'
781.31'

BOULEVARD

6.37'.

M1
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BZ ~- • B2 N74"51'07"E 767.66'.
-~-i
90 •
33 ;- 7 - 1!:J N74"51'07''E
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~.,_, •• v N'LY LINE OF LOTS NE'L Y CORNER OF LOT NE'L Y CORNER OF LOT o c, u.. 2 Jo• ~ , I~
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o r-:o ,,,...._ ...._...... .. o:: a:: o z i,-:
. ~ wen a:: b S'L Y LINE OF LOTS 20 TO 25 ~ ::i LL>- 0 ~ ,.,. zWO o OF R1, ESTABLISHED 150.00'. '° wome.
'(.J-. B10 :J -""~ 0 PARALLEL WITH N'LY UNE OF 2
-fl -i., >- a:: a:: p SAID LOTS PER R1 ". . .. 'f f?. i:!\ ....1 LL >- 0 :y & ~- Wo_me IS' .· ,;:-,, ~ i:!' .9. :;>., v-. i:!'.,, 0 ;,A. ~- .,, .-,. "'·
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R1: TRACT NO. 899, MB 18/95 Q'. /:'l '&~ ~ .• · ....___C . •'1/J~ · .• R2: TRACT NO. 9011, MB 144/88 . {"\\· ·c:t,.. "6b (T, . (-.. ~-58' · •..

R3: PA. RC. EL MAP.· N.O .. 1216, PMS 235/15-16 • • O 8t Ae,. • ~(3~<.a.4, 0 R4: RS 45/42 · • · r,fVDorv --'--!:<<) ·
RS: PARC.EL. MAP NO. 72543, PMS 380/54-57 ~ E:O) •.. • ~ -..

R6: LA CO. PWFB 1429~308, 1429-306 AND \-~
1429'-386 • ~-
R7: CITY TIE NO. 415 ~ .. ~.·'Tu •
- "6' 'J- u',
MONUMENT NOTES: · ~
• INDICATES FOUND MONUMENT AS NOTED ,~ .

Q SET L&T, "LS 8407" . ~O
1::,. SET L&T, TAGGED LS 8407 ON 3.00' OFFSET FROM CORNER 1a,

RECORD DATA
36'
M6
M7
/ M7
C2
•. \
V (M& .•. R3) M1 FD L&T, TAGGED "RCE 14759' PER CITY TIE NO. \ 9_87, z3a~9 . .
,,;.._,, - ~ C:1 s . ---. -.§s·1s·oa·w
M2 FD S&W, STAMPED "LS 5411", ACCEPTED AS THE; POSITION OF M5 FD S&W "LS 7707" PER LA CO. PWFB 1429- 730- 731
M3 FD S&W, STAMPED "LS 7707", PER PWFB 1429-652-653
M4 FD. S&W, STAMPED "LS 7707"; PER LA CO. PWFB 1429.-650-651 M5 FD S&W STAMPED "LS 4025", PER LA CO. PWFB 1429~626-627 . • ' . . . . - M6 FD S&W, STAMPED "LS 7017", PER l..11 CO. PWFB 1429- 738-739 M7 FD S&W, STAMPED "LS 7017", PER LA CO. PWFB 1429-742-743 . .

MB FD S&W, STAMPED. "LS 7017", PER LA CO. PWFB. 1429-740-741 M5
/10.00·
• (M&R3)
M9 FD S&W, STAMPED "RCE33520", PER PM . NO. 72543, PMB 380/54-57 M10 FD L&T, TAG ILLEGIBLE, ACCEPTED AS THE 2" IP, TAGGED "LS 4725" PER PM NO. 1216, PMS 235/15-16

CURVE DATA
DELTA LENGTH RECORD .LENGTH
199.84' R3&R5
LINE DATA ••

NO BEARING
• L1 N41"38'Cl4"E
L2 N41"3ff04"E
. SW'LY LINE
·oF R3

RECORD LENGTH
BOUNDARY ESTABLISHMENT NOTES:
81 FD NOTHING, ESTABLISHED BY HOLDING RECORD
~1iie~~~t~;59_95• NORTHEASTERLY FROM FD
• 82 FD NOTHING, ESTABLISHED BY INTERSECTION
• 83 FQ NOTHING, ESTABUSHED BY HOLDING RECORD •
DI.STANCE (228.19') SE'LY FROM FD MONUMENT.

PER R3.

B4 FD N()THING, ESTABUSHED BY HOLDING RECORD
DISTANC.E (4.08') PER R3
85 INTERSECTION OF NW'LY PROLONGATION OF C/L
OF PACIFIC AVENUE ANO MAINE AVENUE, FD •
NOTHING, ESTABLISHED BY .PRORATION PER .R3
. B6 P.L OF C/L OF PACIFIC A\/ENU.E, FD. NOTHING,
, : . ESTABLISHED BY PRORATION PER R3 NO
C1
CZ
C3
C4
cs
C6
C7
CB
C9
C10
C11
C12
RADIUS
239.50'
239.50'
275,50'
47"47'39• 199.78'
05·44•15• 23.98'
22"30'32" 108.23'
49'36'55" 43.30'
40'24;08~ 112.82'

24.03' R~, 23.94' R5 . L3 N4l"38'04"E
.LENGTH
640.42'
404.99'
159.96'

75.47'

49.48'
35_59•·

30.00'

39.87'

14.00'
30,00'
( B7 P.I. OF C/L OF PACIFI.C AVENUE:, FD NOTHING,
ESTABLISH.ED BY PRORATION PER LA CO. PWFB
• M&R7 .. ; 1429~308, 1429-306 AND 1429-386

74.96' R4 88 ANGLE POiNT OF C/L OF PACIFIC AVENl)E, FO
. C13
C14

50.00'
160;00'
160.00'
160.00'
160.00'

43.28' R3
112.86' R3
• L.4 •. N41"38'04"E
L5 • N48"29'02"W .

L6 • N41"38'04"E

49.28' R4, 49:23' R6 .. NOTHING, ESTABLISHED BY PRORATION PER R3

35.07' R4 • •• •• •• B9 SW\ Y CORNER OF. PARCEL 1 .OF R.3,. FD

50.00'
240.00'
240.00'
240.00'
275.50'
275.50'
25·12'12" 70.38'
1511'56" 42,44'
40"06'32" 112.01'
• 49"52'06' 43.52'
18"29'36" • 77;47'
13"42'19" 57.41'
04"47'17" 20.06'
10·59'31" 52.85'
11 "31'01" 55.38'
L7 N48'27'4-Q"W
LB N41'32'48"E
112.30' R4 L9 N89i 9'27"E
L 10 N48"29'30"W M&R3
EASEMENT NOTES: . .· . . ..
@ 5' WIDE EAS.EMENT GRANTS TO PACIFIC UGHT ANQ POWER CORPORATION, A CORPORATION FOR '

PUBLIC UTILITY
1 PURP()SES, BY DEEQ RECORDED IN SOOK 6177,. PAGE 35 OF DEEDS. . • ·@ 5' WIDE EASEMENT. GRANTS TO. BAL_DWIN PARK WATER DISTRICT .FOR PUB UC UTILITY PURPOSES, BY DEED RE;CORDED IN BOOK 44368, PAGE 369 OF OFFICIAL RECORDS, . © 5' WIQE .EASEMENT GRANTS TO BAlQWIN PARK WATER DISTRICT, FOR PUBLIC UTILITY PURPOSES, BY DEED RECORDED IN BOOK 44368, PAGE 373 OF OFFICIAL RECORDS. . @ 5' WIDE, 50.08' LONG EASEMENT GRANTS TO PACIFIC LIGH.T ANO. POWER CORPORATION, A CORPORATION FOR PUBLIC UTILITY PURPOSES, BY DEED RECORDED IN BOOK 6188 PAGE 11 OF @
DEEDS• . . . .· . .. • .
. VARIOUS. WIDTH EASEMENT DEDICATED TQ BALDWIN PARK SCHOOL Dl,STRICT OF LOS ANGELES , COUNTY .FOR INGRE.SS AND EGRE.SS PURPOSES AND ALL USE.S. INCIDENT THERET[J, INCLUDIN(, THE RIGHT TD MAKE CONNECTIONS THERE\,/ITH FROM ANY ADJOINING PROPERTIES.
• NOTHING, ESTABLISHED BY !-!OLDING RECORD
' DISTANCE AND ANGLE PER R3 .. ... . . . .

B10 S'L Y BOUNDARY CU.RVE OF R4, .ESTABUSHED BY
HOLDING RECORD RADIUS OF 160.00' PER R4
c,
DETAIL A. o •

NOT TO SCALE
• •. • (RAD/Aij -
I

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ITEM NO: 8.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Daniel Padilla, Director of Public Works
PREPARED BY: Suen Fei Lau
DATE: February 18, 2026

SUBJECT: Authorize City CEO, prior to the funding deadline on March 31, 2026, to Use any Remaining RMC Grant funds toward
the construction of Ana Montenegro park, and further
authorizing the City CEO to Execute any Contracts for that purpose.

SUMMARY:

It is the intent of this item that the City Council authorize the City CEO to use the balance of RMC grant funds (approximately $550,000) prior to the funding deadline, and to approve all applicable contracts related to the construction of Ana Montenegro Park without the need to come back to the City Council for each individual contract. All contracts will adhere to the City's Purchasing Policy. The City Engineer is functioning as the general contractor, and will hire subcontractors and vendors to construct specific portions of the project and/or supply equipment needed for the project in an effort to meet the grant funding deadline. The City started this effort by competitively bidding, through the informal process, the construction of block walls for the project. The wall construction contract was awarded by the City Council at its meeting on February 4, 2026.

With the remaining RMC grant funds, the City intends to install/construct water meters, a sewer lateral, grading, playground equipment, irrigation equipment, surveillance camera equipment, electrical equipment, miscellaneous equipment purchases, pay for Native American ground disturbance monitoring, start SoCal Edison work, and potentially other activities that will advance the construction of Ana Montenegro Park.

RECOMMENDED ACTION:

It is recommended that the City Council:

1. Authorize the City CEO to proceed with the bidding, approval and execution of contracts with various vendors and contractors, prior to the March 31, 2026 funding deadline, to advance the construction of Ana Montengro Park, without the future need for further City Council Approval due to the RMC grant funding deadlines; and

2. Authorize the Director of Finance to make appropriations and budget adjustments to cover the awarded contract amount plus the contingency within the approved grant amount, and set up necessary account numbers.

FISCAL IMPACT:

There is no impact on the General Fund. The project will utilize the grant from the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy. Any additional funding required beyond the grant amount will be brought back to the City Council for review and approval.

BACKGROUND:

In late 2022, the City acquired the 8,342-square-foot parcel for the purpose of building a mini-park and addressing

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issues of equity and environmental justice in the northern quadrant of the City. The park was named after former Baldwin Park City Treasurer Ana Montenegro, one of the first Latinas elected to public office in California and a dedicated local teacher. The total estimated cost for the entire park is approximately $4.5 million. In December of 2022, the City received a grant from the San Gabriel & Lower Los Angeles Rivers and Mountains Conservancy in the amount of $761,672, which grant is set to sunset on March 31, 2026.

DISCUSSION:

It is the intent of this item that the City Council authorize the City CEO to use the balance of RMC grant funds (approximately $550,000) prior to the funding deadline on March 31, 2026, in order to further the progress of the Ana Montenegro Park as much as possible using those available funds. This will include authorizing the City CEO, up through March 31, 2026, to bid and award projects which further the construction of Ana Montenegro Park using the remaining RMC funds, and further authorizing the CEO to sign the resulting contracts without the need to come back to the City Council for separate approval. All contracts will be required to adhere to the City's purchasing policy, including applicable competitive bidding requirements.

The City intends to utilize the RMC grant funds to install/construct block walls, water meters, a sewer lateral, grading, playground equipment, irrigation equipment, surveillance camera equipment, electrical equipment, miscellaneous equipment purchases, pay for Native American ground disturbance monitoring, start SoCal Edison work, and potentially other activities that will further the construction of Ana Montenegro Park.

While the park plans are not 100% complete, the City feels that the RMC grant funds can be used to start some preliminary work on the water meters, sanitary sewer pipelines, block walls, and potentially other preliminary projects. The Park construction documents are expected to be bid this Summer 2026 when the landscape design consultant finishes the project.

ALTERNATIVES:

1. Provide Staff with alternate direction.

CEQA REVIEW:

The Project is being implemented by the City to address the City’s environmental efforts and expand recreational facilities. This Project aims to install three bio-infiltration systems that have the ability to capture the first 85th percentile stormwater volume produced on the site and infiltrate flows into the ground within 72 hours. The City is committed to maximizing community benefits through the Project. Amenities are expected to include a pre- Columbian and Spanish-designed playground, shade structure, shade sails, benches, a drinking fountain, native landscaping, a restroom facility, walkways, solar lighting, and perimeter fences, walls, and gates. The park will also include approximately five new large shade trees. The conceptual Site Plan is included as Attachment 6.

The Project goals are summarized as follows:
• Increase recreational park space
• Maximize community benefits
• Minimize disruption to residents and local businesses • Incorporate community-based input

Pursuant to the California Environmental Quality Act (CEQA), the City of Baldwin Park (“City”) prepared a Draft Initial Study/Mitigated Negative Declaration (IS/MND) to identify potential site-specific environmental constraints associated with the Baldwin Park Ana Montenegro Park Project (Project) (APN 8536-016-902). The

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Draft Initial Study determined that the project could result in potentially significant impacts to the following environmental topics: biological resources, cultural resources, energy, geology/soils, noise, and tribal cultural resources. Since all potentially significant impacts could be fully mitigated, the project qualifies for a Mitigated Native Declaration (MND) and therefore would not require the preparation of an Environmental Impact Report (EIR) pursuant to CEQA.

On August 20, 2025, the city released for public review the Draft IS/MND for the project pursuant to Section 15105 of the State CEQA Guidelines. The public review and comment period for the Draft IS/MND began on August 21, 2025 and closed on September 20, 2025. The Draft IS/MND for the project was recorded with the Office of Planning and Research, and the Los Angeles County Recorder’s office, circulated to interested parties, and posted on the City’s website. As required by CEQA, a Notice of Completion form along with copies of the Draft IS/MND were sent to the State Clearinghouse soliciting review and comment on the report by the relevant State agencies. The State Clearinghouse subsequently assigned the following State Clearinghouse Number for the Draft IS/MND: 2025080925. It should be noted that the site plan included with the published IS/MND has been revised with minor edits and the current version of the site plan is attached as Attachment 6 to the October 15, 2025 staff report presented to the City Council.

The CEQA Appendix G Environmental (Initial Study) Checklist is included in Section 3. The checklist identifies potential environmental impacts by section and provides a brief discussion of each impact resulting from project implementation, with responses supported by sufficient data and analysis. During the public review period, comments were received from:
• Hereditary Chief Andrew Salas, Gabrieleño Band of Mission Indians - Kizh Nation • Patricia Horseley, Environmental Planner, Los Angeles County Sanitation District

A Final IS/MND was prepared prior to the decision for this project being made by the City Council and this document formally addressed the comments from Hereditary Chief Andrew Salas, Gabrieleño Band of Mission Indians - Kizh Nation and Patricia Horseley, Environmental Planner, Los Angeles County Sanitation District.

Mitigation measures have been included with the Draft IS/MND that grants the Gabrieleño Band of Mission Indians - Kizh Nation paid monitoring during grading for the project. In response to the comment from the Los Angeles County Sanitation District, a condition of approval was included for this project to require payment of a connection fee to the Sanitation District to offset the impact of this project on the regional sewer system. An Environmental Impact Report (EIR) pursuant to CEQA is not required for the proposed project. The Final IS/MND did not describe the project as having any new or substantially more severe impacts than those identified and analyzed in the Draft IS/MND. Therefore, in accordance with State CEQA Guidelines Section 15073.5, recirculation of a Draft IS/MND was not required.

The Final IS/MND is an informational document that (1) was considered by the City’s decisionmakers prior to approving the project, and (2) was required to reflect the Lead Agency’s independent judgment and analysis (CEQA Guidelines, Section 15090). The City adopted the IS/MND and approve the MMRP on October 15, 2025.

A copy of the Notice of Determination was filed by the County Clerk was sent to the State Clearinghouse.

LEGAL REVIEW:

This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS:

None

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ITEM NO: 9.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Karina Rueda, Human Resources/Risk Manager DATE: February 18, 2026

SUBJECT: Claim Rejection

SUMMARY:

This report seeks City Council consideration and direction to reject the Claim for Damages to person or property received for filing against the City of Baldwin Park.

RECOMMENDED ACTION:

It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:
• Julian Gonzalez The claimant alleges bodily injury. • Chuan Gao The claimant alleges bodily injury.

This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

In order for the statute of limitations to begin on the claim received, it is necessary for the City Council to reject the claim by order of motion and that the claimant is sent written notification of said action.

DISCUSSION:

None

ALTERNATIVES:

There are no other alternatives for the Council to consider, since rejection of the claim is necessary for the Statute of Limitations to begin on the claim received.

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

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ATTACHMENTS:

None

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ITEM NO: 10.

STAFF REPORT

TO: Honorable Chair and Members of the Finance Authority FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Anthony Ceballos, Accountant
DATE: February 18, 2026

SUBJECT: Treasurer's Report FA - December 2025

SUMMARY:

Attached is the Treasurer’s Report for the month of December 2025. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDED ACTION:

It is recommended that the Board receive and file the Treasurer’s Report for December 2025.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Treasurer Report December 2025

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ITEM NO: 11.

STAFF REPORT

TO: Honorable Chair and Members of the Housing Authority FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Anthony Ceballos, Accountant
DATE: February 18, 2026

SUBJECT: Treasurer's Report HA - December 2025

SUMMARY:

RECOMMENDED ACTION:

It is recommended that the Board receive and file the Treasurer’s Report for December 2025.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Treasurer Report December 2025

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ITEM NO: 12.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Okina Dor, Director of Community Development
Ryan Mulligan, Housing Manager
PREPARED BY: Ryan Mulligan, Housing Manager
DATE: February 18, 2026

SUBJECT: Approve Interagency Agreement between the Housing Authority of the City of Baldwin Park (HACBP) and the Los Angeles County Development Authority (LACDA) for
Project-Based Voucher Program at Motel 6 (Project
Homekey Baldwin Park)

SUMMARY:

The purpose of this staff report is to request that the Housing Authority Board approve the Interagency Agreement between the Housing Authority of the City of Baldwin Park (HACBP) and the Los Angeles County Development Authority (LACDA) to administer Project-Based Vouchers (PBVs) for the Project Homekey, located at 14510 Garvey Avenue (Motel 6 site). This agreement ensures that PBVs will be allocated to provide rental assistance for homeless individuals and families, with priority consideration for Baldwin Park residents and participants in the City’s Tiny Homes transitional housing programs.

RECOMMENDED ACTION:

It is recommended that the Housing Authority Board:

1. Approve the Interagency Agreement between HACBP and LACDA for administration of PBVs at the Motel 6 Project Homekey site; and

2. Authorize the Executive Director of HACBP to execute the Agreement and any necessary documents associated with the PBV program; and

3. Direct staff to coordinate with LACDA and A Community of Friends (ACOF) to ensure compliance with HUD regulations and fair housing requirements.

FISCAL IMPACT:

There is no fiscal impact to the City’s General Fund. The PBV program is funded through the U.S. Department of Housing and Urban Development (HUD). No compensation is exchanged between HACBP and LACDA under this Agreement. This project and program will be fully funded by the State and Federal funding sources and will be administered by the County.

BACKGROUND:

HACBP desires to enter into an Interagency Agreement with LACDA for them to administer PBVs for the Motel 6 Project Homekey site (Project). Project Homekey initiative cannot proceed with funding through LACDA, as LACDA is prohibited from operating within Baldwin Park’s jurisdiction without this Agreement. The Interagency Agreement authorizes LACDA to manage PBV contract administration duties within HACBP’s jurisdiction. The Project will provide 35 PBVs for permanent supportive housing, prioritizing Baldwin Park residents and individuals transitioning from Tiny Homes programs, consistent with Coordinated Entry System (CES) policies and federal eligibility requirements.

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The Interagency Agreement outlines responsibilities, indemnification provisions, and termination clauses. It remains in effect until the expiration of the PBV Housing Assistance Payment (HAP) Contract, including any extensions.

DISCUSSION:

The Interagency Agreement represents a collaborative effort to address homelessness and expand access to permanent supportive housing. By leveraging PBVs through LACDA, the City can ensure that vulnerable populations receive stable housing opportunities.

Strong efforts were made during negotiations to include language that prioritizes Baldwin Park residents and participants in the City’s Tiny Homes transitional housing programs. This prioritization is explicitly stated in the Agreement and aligns with the City’s commitment to addressing homelessness locally while complying with federal regulations and fair housing standards.

This partnership also supports the City’s broader housing strategy and complements existing programs such as Tiny Homes and other supportive housing initiatives. By approving this Agreement, the City reinforces its role in advocating for local residents and ensuring equitable access to housing resources.

ALTERNATIVES:

The Housing Authority Board may choose to reject the Interagency Agreement and direct staff to explore alternate solutions for providing housing assistance to homeless individuals and families. If the Board declines approval, it would delay implementation of PBVs at the Motel 6 site, impacting housing availability for homeless individuals and families within the City.

Alternate solutions may include identifying other funding sources, partnering with different agencies, or implementing local programs to address housing needs.

CEQA REVIEW:

The proposal does not qualify as a Project under CEQA; therefore, no review is necessary.

LEGAL REVIEW:

This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS:

1. Interagency Agreement Baldwin Park - Motel 6

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INTERAGENCY AGREEMENT BETWEEN

THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY AND
`THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK

RELATING TO THE PROJECT-BASED VOUCHER PROGRAM

This Interagency Agreement (Agreement) is made and entered into by and between the Los Angeles County Development Authority, hereinafter referred to as “LACDA” and the Housing Authority of the City of Baldwin Park , hereinafter referred to as “ HACBP” and shall commence on the date of execution of the last signatory.

WHEREAS, the LACDA has authority from the U.S. Department of Housing & Urban Development (HUD) to administer Project-Based Vouchers (PBVs), which provide rental assistance for special needs populations and very -low income families in the County of Los Angeles; and

WHEREAS, A Community of Friends (ACOF) is requesting 35 PBVs from the LACDA for the Project Homekey Baldwin Park project, hereinafter referred to as "Project," located at 14510 Garvey Avenue in the City of Baldwin Park; and WHEREAS, the Project is located within HACBP’s jurisdiction; and

WHEREAS, California Health and Safety Code Section 34312.5 states that an authority may provide leased housing to persons of low income throughout the county in which it operates except leased housing may not be provided within the area of operation of another authority if the local governing body of the other authority disapproves in advance; and

WHEREAS, representatives from the LACDA and HACBP believe that it would be mutually beneficial and a public service to provide affordable housing for homeless individuals and families; and

WHEREAS, the parties acknowledge the City of Baldwin Park’s commitment to prioritizing local access to affordable and supportive housing, and therefore desire that priority consideration for available Project -Based Voucher units at the Project be given to (1) residents of the City of Baldwin Park, and (2) individuals currently participating in the City’s Tiny Homes transitional housing programs, consistent with all applicable federal regulations, fair housing requirements, and PBV eligibility rules . The parties further acknowledge that units will be matched via the Coordinated Entry System (CES) and as such, all individuals or families must otherwise meet all CES eligibility requirements, including any requirements for referral prioritization to specific housing or housing types in accordance with established CES policy; and

WHEREAS, the LACDA and ACOF will execute a Housing Assistance Payment (HAP) Contract once the Project has fully complied with a Housing Quality Standards inspection; and

WHEREAS, the LACDA will ensure compliance with the terms and conditions of the HAP Contract for the Project.

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NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree as follows:

1. PARTIES

The parties to this Agreement are:

A) The Los Angeles County Development Authority, a public body, corporate and politic under the laws of the State of California, having its principal office at 700 West Main Street, Alhambra, CA, 91801.

B) The Housing Authority of the City of Baldwin Park , a public body, corporate and politic under the laws of the State of California, having its principal office at 14403 East Pacific Avenue, Baldwin Park, CA 91706.

2. COMPENSATION

There shall be no compensation for any services described in this Agreement.

3. TERM
This Agreement shall commence on the date of execution of the last signatory.

This Agreement will terminate on the last day of the PBV HAP Contract, including any contract extensions or amendments between the LACDA and A Community of Friends (and any future partners in a Limited Partnership agreement), unless terminated in Accordance with paragraph 4 below.

4. TERMINATION FOR CONVENIENCE

During the term of this Agreement, either party may terminate this Agreement upon thirty (30) days' prior written notice (“Notice of Termination”). The Executive Director of the LACDA and the Executive Director of HACBP are hereby authorized to give such Notice of Termination. The Notice of Termination shall specify the date upon which such termination becomes effective.

5. LACDA RESPONSIBILITIES

The LACDA will perform all PBV contract administration duties associated with the PBV program for the Project. Periodically, at HACBP’s request, the LACDA will provide HACBP with such information about the PBVs for the Project as may be reasonably required by HACBP in the performance of its administrative duties within HACBP’s jurisdiction.

6. HACBP RESPONSIBILITIES

HACBP authorizes the LACDA to administer the PBVs for the Project within HACBP’s jurisdiction.

Page 170 of 188 ends

7. SUBCONTRACTING
Neither party shall subcontract any of its responsibilities under this Agreement or permit subcontracted responsibilities to be further subcontracted without prior written approval of the other party.

8. ASSIGNMENT

This Agreement or any provision thereof, or any right or obligation arising hereunder is not assignable by the LACDA or HACBP in whole or in part without the prior written consent of the other party to this Agreement.

9. INDEMNIFICATION

The parties shall have the following indemnification obligations, respectively:

A) HACBP shall defend, indemnify, and hold the LACDA and its officers, directors, agents, servants, attorneys, employees and contractors harmless from and against all liability, loss, damage, costs, or expenses including reasonable attorney’s fees and courts costs (all of the foregoing collectively “Liabilities”) arising from or as a result of the death of any person, or any accident, injury, loss or damage whatsoever caused to any person or to the property of any person and which shall be, or alleged to be, directly or indirectly, caused by any acts done thereon or any errors or omissions of HACBP or its officers, directors, agents, servants, attorneys, employees or contractors. HACBP shall not be responsible for (and such indemnity shall not apply to) any acts, errors or omissions directly or indirectly caused by the LACDA or its officers, directors, agents, servants, attorneys, employees or contractors. The LACDA shall not be responsible for any acts, errors or omissions of any person or entity except the LACDA and its officers, directors, agents, servants, attorneys, employees or contractors. HACBP’s obligations under this Subsection 9.A. shall survive the expiration or termination of this Agreement.

B) The LACDA shall defend, indemnify, and hold HACBP and its officers, directors, agents, servants, attorneys, employees and contractors harmless from and against all liability, loss, damage, costs, or expenses including reasonable attorney’s fees and courts costs (all of the foregoing collectively “Liabilities”) arising from or as a result of the death of any person, or any accident, injury, loss or damage whatsoever caused to any person or to the property of any person and which shall be, or alleged to be, directly or indirectly, caused by any acts done thereon or any errors or omissions of the LACDA or its officers, directors, agents, servants, attorneys, employees or contractors. The LACDA shall not be responsible for (and such indemnity shall not apply to) any acts, errors or omissions directly or indirectly caused by HACBP or its officers, directors, agents, servants, attorneys, employees or contractors. HACBP shall not be responsible for any acts, errors or omissions of any person or entity except HACBP and its officers, directors, agents, servants, attorneys, employees or contractors. The LACDA’s obligations under this Subsection 9.B. shall survive the expiration or termination of this Agreement.

Page 171 of 188 ends

10. INDEPENDENT CONTRACTOR STATUS

The LACDA and HACBP shall perform the services as contained herein as independent contractors, not as an employee of the other party or under the other party’s supervision or control. This Agreement is by and between the LACDA and HACBP, and not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture or association between the LACDA and HACBP.

11. SEVERABILITY

In the event that any provision herein contained is held to be invalid, void or illegal by any court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall in no way affect, impair, or invalidate any other provision contained herein. If any such provision shall be deemed invalid due to its scope or breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted by law.

12. INTERPRETATION
No provision of this Agreement is to be interpreted for or against either party because that party or that party’s legal representative drafted such provision, but this Agreement is to be construed as if drafted by both parties hereto.

13. WAIVER

No breach of any provision hereof can be waived unless in writing. Waiver of any breach of any provision shall not be deemed to be a waiver of any breach of the same or any other provision hereof.

14. ENTIRE AGREEMENT

This Agreement supersedes any and all other agreements between the parties and constitutes the entire understanding and agreement of the parties.

15. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed to be an original.

16. AMENDMENTS AND MODIFICATIONS

Any amendments or modifications to this Agreement must be in writing and shall be made only if executed by the LACDA and HACBP.

Page 172 of 188 ends

______________________________

SIGNATURES

IN WITNESS WHEREOF, the LACDA and HACBP, by and through their duly authorized representatives have caused this Agreement to be subscribed to on the date of execution of the last signatory.

HOUSING AUTHORITY

OF THE CITY OF

BALDWIN PARK

LOS ANGELES COUNTY

DEVELOPMENT AUTHORITY
By: By:

Manuel Carillo Jr, Executive Director Emilio Salas, Executive Director Date: Date:

APPROVED AS TO PROGRAM:

LOS ANGELES COUNTY

DEVELOPMENT AUTHORITY

HOUSING ASSISTANCE DIVISION
By:

Medina D. Johnson-Jennings, Director
Date:

APPROVED AS TO FORM:

DAWYN R. HARRISON

COUNTY COUNSEL
By: By: _
Christian L. Bettenhausen, City Attorney Michael Buennagal, Deputy Counsel Date: Date: 1/13/2026

Page 173 of 188 ends

Page 1 ends

ITEM NO: 13.

STAFF REPORT

TO: Honorable Chair and Members of the Housing Authority FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Grace Nguyen, Sr. Finance Clerk
DATE: February 18, 2026

SUBJECT: Baldwin Park Housing Authority’s Warrants and Demands

SUMMARY:

Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board.

RECOMMENDED ACTION:

It is recommended that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT:

The total of the Warrants and Demands for Housing Authority was $858,596.06.

BACKGROUND:

The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released:

1. The Jan 13, 2026 to Feb 09, 2026 Warrant check numbers 73565 through 73586 in the amount of $8,059.64 and Automated Clearing House (ACH) in the amount of $850,536.42 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are here with presented to the Board as required by law and hereby ratified.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

Page 174 of 188 ends

Page 2 ends

This report does not require legal review.

ATTACHMENTS:

1. Happy Check Register ACH

2. Happy Check Register

Page 175 of 188 ends

Check Register Report
Date Range: 1/13/2026...2/9/2026
VMS Date Range: ...

Program: -
Payment Type:

Check Numbers: ...

Direct Deposit: Include Direct Deposit
Check Cleared: All
Port Status: Include Port Ins
Zero HAPs: Include Zero HAPs
Voided Payments: Omit Voided Payments
Held Checks: Exclude Held Checks
Grouped by:

Sorted by: Check Number
2/9/2026
Check Number Check Date Payee Name Amount
DDVMS Date
38340 01/14/2026 Baldwin Park Housing Development $8677.0012/10/2025 38341 01/14/2026 Sunset Square #200U, LP $571.0012/05/2025 38342 02/01/2026 Y & H Investment, Inc. $1458.0002/01/2026 38343 02/01/2026 Eunice Property, LLC $1512.0002/01/2026 38344 02/01/2026 Wilson Apartment Associates L.P. $1847.0002/01/2026 38345 02/01/2026 ASCENSION HOLDINGS LLC $1427.0002/01/2026 38346 02/01/2026 Tom Cinquegrani $696.0002/01/2026
38347 02/01/2026 Melody (Muoi) Dao $1709.0002/01/2026
38348 02/01/2026 Han Van Tran $3426.0002/01/2026
38349 02/01/2026 John W. Ruwitc h and Anh Lam Truong $2402.0002/01/2026 38350 02/01/2026 Adam King Lee and Joyce Ng Lee $1259.0002/01/2026 38351 02/01/2026 Mingyu Qu $452.00 02/01/2026
38352 02/01/2026 SAE GROUP, LLC $2289.0002/01/2026
38353 02/01/2026 Wei Zhen Su $1355.0002/01/2026
38354 02/01/2026 Mallorca A partments, LTD $2102.0002/01/2026 38355 02/01/2026 Cipriano Salazar Jr. $1644.0002/01/2026 38356 02/01/2026 Dung Tran $1954.0002/01/2026
38357 02/01/2026 $1587.0002/01/2026
38358 02/01/2026 Monrov ia 612, LP $29227.0002/01/2026
38359 02/01/2026 Leslie K Ng $1621.0002/01/2026
38360 02/01/2026 Jun Hua Hu $2483.0002/01/2026
38361 02/01/2026 Lien Diep $1673.00 02/01/2026
38362 02/01/2026 Dajojo, LLC $1433.0002/01/2026
38363 02/01/2026 Wen Chia Ko $1462.0002/01/2026
38364 02/01/2026 Investor Trust Realty Group, Inc. $1460.7601/01/2026 38365 02/01/2026 Sieu Tuan Phan $1964.0002/01/2026
38366 02/01/2026 Gary Libra $2155.0002/01/2026
38367 02/01/2026 Ana Thai $1135.0002/01/2026
38368 02/01/2026 SRI Properties No 15 LLC $1384.0002/01/2026 38369 02/01/2026 Larry Chow $2052.0002/01/2026
38370 02/01/2026 T & T Asset Holding, LLC $538.0002/01/2026 38371 02/01/2026 Mousa Boushaaya $1848.0002/01/2026
Check Register Report GN 02/09/2026 Page 1Copyright © 2011-2026, HAPPY Software, Inc.

Page 176 of 188 ends

38372 02/01/2026 Tuan Viet Ho $2228.0002/01/2026
38373 02/01/2026 Xiaomin Lin and Xiaoxi Wu $2498.0002/01/2026 38374 02/01/2026 Housing Author ity Of The County Of $5166.8402/01/2026 38375 02/01/2026 4324 Walnut St LLC $2153.0002/01/2026
38376 02/01/2026 El Monte H ousing Partners LP $12585.0002/01/2026 38377 02/01/2026 Joseph T. Tung $897.0002/01/2026
38378 02/01/2026 Alamitas LLC $741.0002/01/2026
38379 02/01/2026 Avalon Monrovia LLC $2106.0002/01/2026 38380 02/01/2026 Pro M anagement Inc. $1854.0002/01/2026 38381 02/01/2026 Andrew & Eva Fogg $1925.0002/01/2026
38382 02/01/2026 Heritage Park Villas LP $27641.0002/01/2026 38383 02/01/2026 Heritage Park Villas LP $7532.0002/01/2026 38384 02/01/2026 $4168.0002/01/2026
38385 02/01/2026 Manapa Enterprises LLC $1485.0002/01/2026 38386 02/01/2026 Palo Verde Apartments, LP $900.0002/01/2026 38387 02/01/2026 Eladio Diaz $1816.0002/01/2026
38388 02/01/2026 Sharon Campbell $3056.0002/01/2026
38389 02/01/2026 John M Ja cquet Sr. $2053.0002/01/2026 38390 02/01/2026 Steven Eraj Espantman and Marta $1586.0002/01/2026 38391 02/01/2026 Linda Alice Enriquez $2200.0002/01/2026 38392 02/01/2026 Ha X Van $4938.00 02/01/2026
38393 02/01/2026 Chen Jackson $888.0002/01/2026
38394 02/01/2026 Group XII Properties, LP $1707.0002/01/2026 38395 02/01/2026 Philip Tsui $779.00 02/01/2026
38396 02/01/2026 Paul Yen $1634.00 02/01/2026
38397 02/01/2026 May Kunka $1621.0002/01/2026
38398 02/01/2026 Becky Binh Nguyet Luu or Eddie Ma $1517.0002/01/2026 38399 02/01/2026 Foothill Oak Pa rk Apartments, LLC $29044.0002/01/2026 38400 02/01/2026 Tinh Van Le $729.0002/01/2026
38401 02/01/2026 The Six Straws LLC $7201.0002/01/2026
38402 02/01/2026 Twelve31 Partners LP $2616.0002/01/2026 38403 02/01/2026 Everardo Garcia $2714.0002/01/2026
38404 02/01/2026 Ngoc T. Lieu $3226.0002/01/2026
38405 02/01/2026 Alfred Tai-Kong Ho and Lisa Chen $744.0002/01/2026 38406 02/01/2026 Covina 023 Woods 206 LP c/o $749.0002/01/2026 38407 02/01/2026 Doreen Han $1898.0002/01/2026
38408 02/01/2026 3939 Maxson #200N, LP $1678.0002/01/2026 38409 02/01/2026 340 West Duarte, LLC $2203.0002/01/2026 38410 02/01/2026 Cecilia Lan Cao $1697.0002/01/2026
38411 02/01/2026 Baldwin Park Family Housing Limited $29870.0002/01/2026 38412 02/01/2026 Grace Chiou $1627.0002/01/2026
38413 02/01/2026 Marina Alvarez $2156.0002/01/2026
38414 02/01/2026 Zhi Min Li and WX L Investments Inc. $1070.0002/01/2026 38415 02/01/2026 Sui Man Mak $1084.0002/01/2026
38416 02/01/2026 Henry Wong $2038.0002/01/2026
38417 02/01/2026 West Covina Senior Villas II, LP $1503.0002/01/2026 Check Register Report GN 02/09/2026 Page 2Copyright © 2011-2026, HAPPY Software, Inc.

Page 177 of 188 ends

38418 02/01/2026 Dung Trung Pham and Tammy Tram $1380.0002/01/2026 38419 02/01/2026 Francisco J. Sanchez and Gloria $833.0002/01/2026 38420 02/01/2026 Blessed Rock of El Monte $28233.0002/01/2026 38421 02/01/2026 Blessed Rock of El Monte $1516.0002/01/2026 38422 02/01/2026 Joanne Pham Chau $1554.0002/01/2026
38423 02/01/2026 Norma Lopez and/or Maria De $7656.0002/01/2026 38424 02/01/2026 Alfonso Contreras $453.0002/01/2026
38425 02/01/2026 Ryan Quach and Hue Cao $1498.0002/01/2026 38426 02/01/2026 Windwood West Co vina, L.P. c/o GK $1588.0002/01/2026 38427 02/01/2026 Alta Vista Villas, LP c/o Yale $3661.0002/01/2026 38428 02/01/2026 West Covina Seniors Villas I $1020.0002/01/2026 38429 02/01/2026 Post Brookhollow , LP $20847.0002/01/2026 38430 02/01/2026 Alexander Chan $2516.0002/01/2026
38431 02/01/2026 Serrano West Covina #199W, LP $1574.0002/01/2026 38432 02/01/2026 Phat Binh Vuong $1266.0002/01/2026
38433 02/01/2026 Alan Wu $831.0002/01/2026
38434 02/01/2026 Keymax Group, Inc $3001.0002/01/2026
38435 02/01/2026 Lawe Family Trust $794.0002/01/2026
38436 02/01/2026 Henry Ho $1300.00 02/01/2026
38437 02/01/2026 PAMA IV Properties, LP $2781.0002/01/2026 38438 02/01/2026 Roger Hin Nam Mak $9349.0002/01/2026
38439 02/01/2026 LAT Inve stments, LLC $3782.0002/01/2026 38440 02/01/2026 Kimmie Mu Matsunaga $4278.0002/01/2026 38441 02/01/2026 Xitlalai Del Real Sanchez $1710.0002/01/2026 38442 02/01/2026 Delgar IV LLC $1377.0002/01/2026
38443 02/01/2026 Mary L Haynes $1130.0 002/01/2026
38444 02/01/2026 $2025.0002/01/2026
38445 02/01/2026 Betty Chim Lieu $1581.0002/01/2026
38446 02/01/2026 Joseph M. Kwok $2214.0002/01/2026
38447 02/01/2026 Leng Zhang and Bao Ying Jiang $1189.0 002/01/2026 38448 02/01/2026 Mack E Titus $1776.0002/01/2026
38449 02/01/2026 Propman Inc. $1413.0002/01/2026
38450 02/01/2026 Lourdes J. Garrison $1660.0002/01/2026 38451 02/01/2026 Lois J Gaston $1839.0002/01/2026
38452 02/01/2026 Doan & Lily Thi $2300.0002/01/2026
38453 02/01/2026 El Monte Affor dable Housing Partner $942.0002/01/2026 38454 02/01/2026 Jose Baudelio Delgado $1694.0002/01/2026 38455 02/01/2026 Larry Mimms $1377.0002/01/2026
38456 02/01/2026 $3034.0002/01/2026
38457 02/01/2026 Fat Law $953.00 02/01/2026
38458 02/01/2026 Kevin Kambor Kwong and Yuk Ming $1446.0002/01/2026 38459 02/01/2026 Dwight Chang $2184.0002/01/2026
38460 02/01/2026 Cameron Park Community Partners, $1854.0002/01/2026 38461 02/01/2026 Mozhgan Tavakoli $4666.0002/01/2026
38462 02/01/2026 Lourdes Vela $4270.0002/01/2026
38463 02/01/2026 Gilbert Roybal $793.0002/01/2026
Check Register Report GN 02/09/2026 Page 3Copyright © 2011-2026, HAPPY Software, Inc.

Page 178 of 188 ends

38464 02/01/2026 Philip & Fanny Kwok $1779.5002/01/2026 38465 02/01/2026 Woodside Vill age Apartments LP $13223.0002/01/2026 38466 02/01/2026 Cynthia Pham $674.0002/01/2026
38467 02/01/2026 Katie Yau and Daniel Hong $3066.0002/01/2026 38468 02/01/2026 Fanny Chan $1296.0002/01/2026
38469 02/01/2026 Kwan and Mei Chiang $1291.0002/01/2026 38470 02/01/2026 Sergio Molina $1600.0002/01/2026
38471 02/01/2026 Fortune America $1113.0 002/01/2026
38472 02/01/2026 Baldwin Park Housing Development $45429.0002/01/2026 38473 02/01/2026 Baldwin Park Housing Development $3461.0001/16/2026 38474 02/01/2026 Jason Tran $1062.0002/01/2026
38475 02/01/2026 Chuen Lau $3783.0002/01/2026
38476 02/01/2026 Tanya H Chen $2514.0002/01/2026
38477 02/01/2026 Dan Thanh Peng and Hoan Peng $1608.0002/01/2026 38478 02/01/2026 Sunset Square #200U, LP $10256.3202/01/2026 38479 02/01/2026 Ngoc Lieu $1362.0002/01/2026
38480 02/01/2026 Lark Ellen Village $15109.0002/01/2026 38481 02/01/2026 Xuyen Thach Han $3093.0002/01/2026
38482 02/01/2026 Kim Wah Wong and Sau Yi Wong $1702.0002/01/2026 38483 02/01/2026 Lucena A Ewing $4977.0002/01/2026
38484 02/01/2026 Christine Wu or Joseph Wu $1959.0002/01/2026 38485 02/01/2026 Jocelyn Jae Jhong $2210.0002/01/2026
38486 02/01/2026 Emilio De Jesus Cruz $464.0002/01/2026 38487 02/01/2026 Delgar V LLC $1306.0002/01/2026
38488 02/01/2026 Isabel R Sanchez $1847.0002/01/2026
38489 02/01/2026 Cienega Gar den Apartments $7522.0002/01/2026 38490 02/01/2026 Vinh Hong La i $5098.0002/01/2026
38491 02/01/2026 LPC 1829 E Workman Ave., LLC $6251.0002/01/2026 38492 02/01/2026 EZ 50 LLC $2190.0002/01/2026
38493 02/01/2026 Kuen K Wong $1500.0002/01/2026
38494 02/01/2026 Doreen E Ewing $3649.0002/01/2026
38495 02/01/2026 Moller Property Management $1380.0002/01/2026 38496 02/01/2026 TPA/NASCH LLC $2412.0002/01/2026
38497 02/01/2026 TDF LP - Pacific Towers c/o Winn $14786.0002/01/2026 38498 02/01/2026 Paul & Annie W Chau $889.0002/01/2026
38499 02/01/2026 Gilbert Dominguez $9604.0002/01/2026
38500 02/01/2026 Mary Ann Norwood $1465.0002/01/2026
38501 02/01/2026 Eric Yu $2391.00 02/01/2026
38502 02/01/2026 Up Hill Investment Inc. $1598.0002/01/2026 38503 02/01/2026 Dieu Van Huynh $925.0002/01/2026
38504 02/01/2026 Kelly Nguyen $1820.0002/01/2026
38505 02/01/2026 Vijay Gulat i $2040.0002/01/2026
38506 02/01/2026 Badillo Street S enior Apartments, L.P. $31413.0002/01/2026 38507 02/01/2026 Monrovia He ritage Park LP $26317.0002/01/2026 38508 02/01/2026 Tyler-Valley Me tro Housing, LP $11395.0 002/01/2026 38509 02/01/2026 James or Barbara Fox $1142.0 002/01/2026 Check Register Report GN 02/09/2026 Page 4Copyright © 2011-2026, HAPPY Software, Inc.

Page 179 of 188 ends

38510 02/01/2026 Mayra Ortega $1382.0002/01/2026
38511 02/01/2026 Sel Homes LLC $9422.0002/01/2026
38512 02/01/2026 Hui Chuan Wang $4973.0002/01/2026
38513 02/01/2026 Nhan Nguyen and Amy Tran $2891.0002/01/2026 38514 02/01/2026 Puente Villa LLC $3080.0002/01/2026
38515 02/01/2026 RAMONA BLVD. FAMILY $8842.0002/01/2026 38516 02/01/2026 AJG Realty Inc. $2038.0002/01/2026
38517 02/01/2026 Maria Martha Martinez $8124.0002/01/2026 38518 02/01/2026 Antonio & Aida Rinos $1848.0002/01/2026 38519 02/01/2026 Greater San G abriel Valley Property $1832.0002/01/2026 38520 02/01/2026 Annette C Scott $1544.0002/01/2026
38521 02/01/2026 1024 Royal Oaks LP dba Whispering $20883.0002/01/2026 38522 02/01/2026 1024 Royal Oaks LP dba Whispering $11032.0 002/01/2026 38523 02/01/2026 Khiem Anh Nguyen $2463.0002/01/2026
38524 02/01/2026 Derek Sim $306.00 02/01/2026
38525 02/01/2026 Josephine Tran $1304.0002/01/2026
38526 02/01/2026 2442 Adelia Property LLC $2130.0002/01/2026 38527 02/01/2026 Allan M. & Virginia J Chipp and Ralph $1160.0002/01/2026 38528 02/01/2026 Zi Jian Li $739.00 02/01/2026
38529 02/01/2026 Minh A Nguyen $2224.0002/01/2026
38530 02/01/2026 DelGar I LLC. $1327.0002/01/2026
38531 02/01/2026 Jaime Barcena $1550.0002/01/2026
38532 02/01/2026 Monica D Mao $1981.0002/01/2026
38533 02/01/2026 Shiu-Ein Huang $157.0002/01/2026
38534 02/01/2026 The Promenade Hous ing Partners, LP $7054.0002/01/2026 38535 02/01/2026 Paramjit S Nijjar $3656.0002/01/2026
38536 02/01/2026 Rosa Beltran $2003.0002/01/2026
38537 02/01/2026 Ynfante Ho ldings I, LLC $293.0002/01/2026 38538 02/01/2026 Roman Basin $2132.0002/01/2026
38539 02/01/2026 Sandhya Kal and Padma Kal $2915.0002/01/2026 38540 02/01/2026 Venancio Feli x $237.0002/01/2026
38541 02/01/2026 Nomer Lacson $2041.0002/01/2026
38542 02/01/2026 Anna & Simon Choi $1545.0002/01/2026
38543 02/01/2026 Chung Thi Pham $2540.0002/01/2026
38544 02/01/2026 $6089.0002/01/2026
38545 02/01/2026 $2477.0002/01/2026
38546 02/01/2026 Roy Lam $1608.00 02/01/2026
38547 02/01/2026 Golden Dragon Pr operties LLC c/o $579.0002/01/2026 38548 02/01/2026 Nancy H Shen $955.0002/01/2026
38549 02/01/2026 Richard A DaSylveira $787.0002/01/2026 38550 02/01/2026 Singing Wood Senior Housing LP $18995.0002/01/2026 38551 02/01/2026 Sitara B. Mamdani $2446.0002/01/2026
38552 02/01/2026 Garvey Senior A ffordable Partners, LP $4629.0002/01/2026 38553 02/01/2026 Amy Phan Tran $1789.0002/01/2026
38554 02/01/2026 Nahid Adibi $1848.0002/01/2026
38555 02/01/2026 Ryan Kinpong Woo and Ching King $991.0002/01/2026 Check Register Report GN 02/09/2026 Page 5Copyright © 2011-2026, HAPPY Software, Inc.

Page 180 of 188 ends

38556 02/01/2026 Mei Yan Chen $1085.0002/01/2026
38557 02/01/2026 Shawn Hui Zhen $3176.0002/01/2026
$850,536.42Total
524Unit Count
$1,589.50Average Weighted by Unit Count
$1,569.26Average
2Hard to House Count
Check Register Report GN 02/09/2026 Page 6Copyright © 2011-2026, HAPPY Software, Inc.

Page 181 of 188 ends

Check Register Report
Date Range: 1/13/2026...2/9/2026
VMS Date Range: ...

Program: -
Payment Type:

Check Numbers: ...

Direct Deposit: Exclude Direct Deposit
Check Cleared: All
Port Status: Include Port Ins
Zero HAPs: Include Zero HAPs
Voided Payments: Omit Voided Payments
Held Checks: Exclude Held Checks
Grouped by:

Sorted by: Check Number
2/9/2026
Check Number Check Date Payee Name Amount
DDVMS Date
73565 01/14/2026 Iesha J Cardenas $153.0012/11/2025
73566 02/01/2026 Julie L Fonseca $36.0002/01/2026
73567 02/01/2026 Jacqueline Chaves $196.0002/01/2026
73568 02/01/2026 Nadine Dowell $12.0002/01/2026
73569 02/01/2026 Xiomara A Martinez $42.0002/01/2026
73570 02/01/2026 Peoria Hous ing Authority $609.1502/01/2026 73571 02/01/2026 City of Pomona Housing Authority $1255.3202/01/2026 73572 02/01/2026 Ken Chi-Kin Yu $30.0002/01/2026
73573 02/01/2026 Victoria C Gonzalez $258.0002/01/2026 73574 02/01/2026 Mindy Sophia Aguirre $123.0002/01/2026 73575 02/01/2026 Christine A Rodriguez $77.0002/01/2026 73576 02/01/2026 Angelina Monique Hernandez $150.0002/01/2026 73577 02/01/2026 Jess Edward Peralta $48.0002/01/2026
73578 02/01/2026 Manuel Ochoa $60.0002/01/2026
73579 02/01/2026 Aundre R Gurrola $47.0002/01/2026
73580 02/01/2026 Jose J Martinez $87.0002/01/2026
73581 02/01/2026 Jimmy N Chavez $93.0002/01/2026
73582 02/01/2026 Bianca M Harris $140.0002/01/2026
73583 02/01/2026 Deanna Talamantes $53.0002/01/2026
73584 02/01/2026 George Ka Chun Chew $2603.0002/01/2026 73585 02/01/2026 Iesha J Cardenas $91.0002/01/2026
73586 02/01/2026 Cameron Properties $1896.1702/01/2026
$8,059.64Total
4Unit Count
$1,552.54Average Weighted by Unit Count
$322.39Average
Hard to House Count
Check Register Report GN 02/09/2026 Page 1Copyright © 2011-2026, HAPPY Software, Inc.

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ITEM NO: 14.

STAFF REPORT

TO: Honorable Chair and Members of the Successor Agency to the Dissolved Community Development Commission
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Grace Nguyen, Sr. Finance Clerk
DATE: February 18, 2026

SUBJECT: Successor Agency to The Dissolved Community
Development Commission of The City of Baldwin Park
Warrants and Demands

SUMMARY:

Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council.

RECOMMENDED ACTION:

It is recommended that the Board ratify the attached Warrants and Demands Register.

FISCAL IMPACT:

The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $750.00.

BACKGROUND:

The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred.

Payments released since the previous meeting and the following is a summary of the payment released:

1. The Jan 13, 2026 to Feb 09, 2026 Successor Agency Warrant with check number 13675 through 13675 in the total amount of $750.00 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

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ATTACHMENTS:

1. Check Register

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Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 13675 1/15/2026 HARRELL & COMPANY ADVISORS, SA-FY 2024-25 CDIAC REPORT PR EPARATION 838-00-000-51101-14900 $ 750.00 Grand Total: 750.00$
By (None)
Check Register
Payment Dates 1/13/2026 - 2/9/2026
City of Baldwin Park, CA

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ITEM NO: 15.

STAFF REPORT

TO: Honorable Chair and Members of the Successor Agency to the Dissolved Community Development Commission
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Anthony Ceballos, Accountant
DATE: February 18, 2026

SUBJECT: Treasurer's Report SA - December 2025

SUMMARY:

RECOMMENDED ACTION:

It is recommended that the Board receive and file the Treasurer’s Report for December 2025.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Treasurer Report December 2025

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Baldwin Park City CouncilFebruary 18, 2026

Baldwin Park City Council
February 18, 2026