Agenda packet — Baldwin Park City Council, February 18, 2026 (part 1 of 2)

CITY COUNCIL

FINANCE AUTHORITY

HOUSING AUTHORITY

REGULAR MEETING
Agenda
February 18, 2026, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Daniel Damian
Jean M. Ayala
Alejandra Avila
Emmanuel J. Estrada
Manuel Lozano
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please note that, in the event of a technical issue causing a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session.

How to watch
The City of Baldwin Park provides two ways to watch a City Council meeting:

In Person

Most City Council meetings take place
at City Hall, 14403 E. Pacific Ave.,
Baldwin Park, CA 91706
Online

Audio streaming will be available at:
https://www.youtube.com/channel/UCFLZ0_dDFRjy59rhiDZ13Fg/featured?view_as=subscriber https://baldwinparkca.portal.civicclerk.com
Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-4011.

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the City Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or to [email protected]. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting.

Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda

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are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS
The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation – Jose Martinez, General Manager, Valley County Water District will present their 100th Anniversary and upcoming community events.

Proclamation – National Black History Month Proclamation presented to David L. Muse, President of the Board of Directors for Valley County Water District
Presentation — Recognition to Sierra Vista High School Cheer for being the NHSCC D1National Champions

PUBLIC COMMUNICATIONS

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.

There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park’s Warrants and Demands
It is recommended that the City Council ratify the attached Warrants and Demands Register.

2. Treasurer's Report CC - December 2025
It is recommended that the City Council receive and file the Treasurer’s Report for December 2025.

3. Meeting Minutes of February 4, 2026
It is recommended that the City Council approve the following meeting minutes of the Regular City Council Meeting held on February 4, 2026:

4. Consideration of Approval and Adoption of Resolution 2026-001, Updating the City-Wide and Department Records Retention Schedule.

It is recommended that the City Council:

1. Approve and adopt Resolution No. 2026-001 entitled, "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING RECORDS

RETENTION SCHEDULES, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS"; and

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2. Repeal Resolution No. 2024-002

5. Nomination to Rename Roadside Park as Adelina Gregory Macias Park Staff recommends that City Council consider the nomination to rename Roadside Park to Adelina Gregory Macias Park or provide alternative direction.

6. Consideration of Re-Appointments to Fill the Scheduled Vacancy for the Stakeholders Oversight Committee (SOC)
It is recommended that the City Council re-appointment two (2) Stakeholders Oversight Committee Seats.

7. Joint Use Agreement with Baldwin Park Unified School District for Zocalo Park It is recommended that the City Council:

1. Approve and Authorize the Mayor to enter into the Joint Use Agreement of Zocalo Park with Baldwin Park Unified School District; and

2. Find that the Joint Use Agreement is Exempt from the California Environmental Quality Act.

8. Authorize City CEO, prior to the funding deadline on March 31, 2026, to Use any Remaining RMC Grant funds toward the construction of Ana Montenegro park, and further authorizing the City CEO to Execute any Contracts for that purpose.

It is recommended that the City Council:

1. Authorize the City CEO to proceed with the bidding, approval and execution of contracts with various vendors and contractors, prior to the March 31, 2026 funding deadline, to advance the construction of Ana Montengro Park, without the future need for further City Council Approval due to the RMC grant funding deadlines; and

2. Authorize the Director of Finance to make appropriations and budget adjustments to cover the awarded contract amount plus the contingency within the approved grant amount, and set up necessary account numbers.

9. Claim Rejection
It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:
• Julian Gonzalez The claimant alleges bodily injury. • Chuan Gao The claimant alleges bodily injury.

This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members.

FINANCE AUTHORITY CONSENT CALENDAR

10. Treasurer's Report FA - December 2025
It is recommended that the Board receive and file the Treasurer’s Report for December 2025.

HOUSING AUTHORITY CONSENT CALENDAR

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11. Treasurer's Report HA - December 2025
It is recommended that the Board receive and file the Treasurer’s Report for December 2025.

12. Approve Interagency Agreement between the Housing Authority of the City of Baldwin Park (HACBP) and the Los Angeles County Development Authority (LACDA) for Project-Based Voucher Program at Motel 6 (Project Homekey Baldwin Park) It is recommended that the Housing Authority Board:

1. Approve the Interagency Agreement between HACBP and LACDA for administration of PBVs at the Motel 6 Project Homekey site; and

2. Authorize the Executive Director of HACBP to execute the Agreement and any necessary documents associated with the PBV program; and

3. Direct staff to coordinate with LACDA and A Community of Friends (ACOF) to ensure compliance with HUD regulations and fair housing requirements.

13. Baldwin Park Housing Authority’s Warrants and Demands It is recommended that the Board ratify the attached Warrants and Demands Register.

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION CONSENT CALENDAR

14. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
It is recommended that the Board ratify the attached Warrants and Demands Register.

15. Treasurer's Report SA - December 2025
It is recommended that the Board receive and file the Treasurer’s Report for December 2025.

PUBLIC HEARING

REPORTS OF OFFICERS

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 12th day of February 2026.

Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

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ITEM NO: 1.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: February 18, 2026

SUBJECT: City of Baldwin Park’s Warrants and Demands

SUMMARY:

Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDED ACTION:

It is recommended that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT:

The payroll for the last period was $660,825.99 and the attached General Warrants Register was $1,704,836.21 for a total amount of $2,365,662.20.

BACKGROUND:

The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:

1.The last payroll of the City of Baldwin Park consists of check numbers 257030 to 257041. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 60689 to 61013 for the period January 18, 2026 through January 31, 2026 inclusive; these are presented and hereby ratified in the amount of $660,825.99.

2.General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $702,512.65 and checks from 254292 to 254518 in the amount of $1,002,323.56 for the period of January 27, 2026 to February 9, 2026, inclusive; in the total amount of $1,704,836.21 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

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None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Check Register-2-18-2026

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Amount
254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 347.94$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 242.99$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 402.02$ 254307 01/29/2026 US BANK DELL THUNDERBOLT 4 SMART DOCK 401-10-140-51101-61400 536.04$ 254307 01/29/2026 US BANK WEBINAR 500 12/16-1/15/26 401-10-140-53370-11602 49.44$ 254307 01/29/2026 US BANK DUO ESSENTIALS MONTHLY 401-10-140-53370-11602 210.00$ 254307 01/29/2026 US BANK VACUUM CLEANER AND ACCESSORIES 401-10-140-51101-61400 242.95$ 254307 01/29/2026 US BANK TOOL BOX ACCESSORIES 401-10-140-51101-61400 249.62$ 254307 01/29/2026 US BANK CREDIT/RETURN 401-10-140-51101-61400 (22.07)$ 254307 01/29/2026 US BANK CAT CABLES 401-10-140-51101-61400 37.66$ 254307 01/29/2026 US BANK PORTABLE DVD READER 401-10-140-51101-61400 64.06$ 254307 01/29/2026 US BANK MISC CABLE ITEMS 401-10-140-51101-61400 115.22$ 254307 01/29/2026 US BANK INSTALL CARRIER BEARING IN UNIT 5098 402-50-590-53371-00000 344.24$ 254307 01/29/2026 US BANK TOOL BOX ACCESSORIES 401-10-140-51101-61400 22.07$ 254307 01/29/2026 US BANK CABLE EXTENDER 401-10-140-51101-61400 31.98$ 254307 01/29/2026 US BANK TWO BOLLARD FOR ZOCALO PARK 110-50-585-53100-00000 2,174.05$ 254307 01/29/2026 US BANK DMV REGISTRATION 402-50-590-53370-00000 32.68$ 254307 01/29/2026 US BANK DECALS 402-50-590-53370-00000 312.50$ 254305 01/27/2026 VETERANS HOME COMFORT CORP PERMIT REFUND 4046 STERLING WAY-BLDG 0126-6930 100-40-000-43400-00000 101.00$ 254306 01/27/2026 KUSAR COURT REPORTERS/LEXITAS CERTIFIED VIDEO - VIDEO SRVC FOR DEPOSITION 237-10-160-51101-14077 1,743.75$ 254307 01/29/2026 US BANK TWO BOLLARD FOR ZOCALO PARK 110-50-585-53100-00000 (620.55)$ 254302 01/27/2026 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE-BP NOV 2025 244-50-000-42151-00000 (220.00)$ 254303 01/27/2026 SWRCB ANNUAL PERMIT FEES-WASTE DISCHARGE 7/1/25-6/30/26 249-50-510-51100-15400 21,150.00$ 254304 01/27/2026 TRIPEPI,SMITH AND ASSOCIATES, INC DEC 2025 PROGRAMMING AND COMMUNITY OUTREACH 270-50-520-58100-15093 1,327.50$ 254302 01/27/2026 SOUTHLAND TRANSIT, INC. DIAL-A-RIDE SERVICES BP DEC 2025 244-50-580-51100-15520 26,281.32$ 254302 01/27/2026 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE-BP DEC 2025 244-50-000-42151-00000 (198.00)$ 254302 01/27/2026 SOUTHLAND TRANSIT, INC. DIAL-A-RIDE SERVICES-BP NOV 2025 244-50-580-51100-15520 26,430.70$ 254300 01/27/2026 SO CAL SANITATION PORTABLE RESTROOM & WATER STATION 11/13-12/10/25 100-60-620-53391-00000 906.60$ 254301 01/27/2026 SOUTHERN CALIFORNIA GAS CO GAS-69161-S.HOMES-13167 GARVEY 10/28-11/29/25 225-60-691-53400-66027 217.34$ 254301 01/27/2026 SOUTHERN CALIFORNIA GAS CO GAS-69161-SH-13167 GARVEY 10/28-11/29/25 225-60-691-53400-66027 225.88$ 254298 01/27/2026 SAN GABRIEL VALLEY EXAMINER BPL02 ORDINANCE NO:1523 100-10-120-53330-00000 288.00$ 254299 01/27/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-203977-SP-406 1/4 CLOVERLEAF 11/6-12/10/25 251-50-560-53402-00000 583.29$ 254300 01/27/2026 SO CAL SANITATION PORTABLE RESTROOM & WATER STATION 10/30-10/31/25 100-60-620-53391-00000 480.68$ 254297 01/27/2026 SAN GABRIEL VALLEY CITY MANAGERS' ASSOCIATION SGV CITY MANAGERS' ASSOC.LUNCH MEETING 1/21/2026 100-10-110-53403-00000 40.00$ 254298 01/27/2026 SAN GABRIEL VALLEY EXAMINER BPL01 ORDINANCE NO:1520 100-10-120-53330-00000 768.00$ 254298 01/27/2026 SAN GABRIEL VALLEY EXAMINER BPL03 ORDINANCE NO:1522 100-10-120-53330-00000 720.00$ 254295 01/27/2026 RKA CONSULTING GROUP AS-NEEDED PLAN CHECK & ENGINEERING SERVICES NOV 25 100-50-510-51100-00000 3,876.75$ 254295 01/27/2026 RKA CONSULTING GROUP AS-NEEDED PLAN CHECK & ENGINEERING SERVICES NOV 25 100-50-510-51100-00000 78.25$ 254296 01/27/2026 RODOLFO CARDENAS MUSIC ENTERTAINMENT(OPENER) FOR VALENTINE'S 2/7/26 501-60-000-22327-00000 312.50$ 254293 01/27/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-330-53100-00000 1,156.68$ 254293 01/27/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-300-53100-00000 84.75$ 254294 01/27/2026 PRIMO BRANDS 8710000909-WATER & COFFEE SUPPLIES 1/19-12/18/25 100-60-620-53100-00000 569.47$ 1150 02/06/2026 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 162.50$ 254292 01/27/2026 CARLOS ORDONEZ REIM-2025 HALLOWEEN LUCHEON BAGEL BREAKFAST 100-10-150-53370-11123 100.00$ 254293 01/27/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-330-53100-00000 578.34$ 1150 02/06/2026 P.T.E.A. PTEA DUES 100-00-000-21220-00000 325.00$ 1150 02/06/2026 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 162.50$ 1150 02/06/2026 P.T.E.A. PTEA DUES 100-00-000-21220-00000 325.00$ Check Register
City of Baldwin Park, CA By (None)
Payment Dates 1/27/2026 - 2/9/2026
Payment Number Payment Date Vendor Name Description (Item) Account Number 1149 02/05/2026 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 6,881.12$ 1149 02/05/2026 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,375.82$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254307 01/29/2026 US BANK TOYS FOR SANTA CLOTHES PROGRAM 275-60-726-53100-16076 1,702.60$ 254307 01/29/2026 US BANK FOOD ITEMS FOR CHRISTMAS FOOD BASKET PROGRAM 110-60-610-53370-16166 13,702.13$ 254307 01/29/2026 US BANK TOYS FOR SANTA CLOTHES PROGRAM 275-60-726-53100-16076 2,345.22$ 254307 01/29/2026 US BANK TOYS FOR SANTA CLOTHES PROGRAM 275-60-726-53100-16076 80.00$ 254307 01/29/2026 US BANK MONTHLY NETFLIX FEE FOR TEEN CENTER 1/7-2/6/26 100-60-660-53330-00000 9.99$ 254307 01/29/2026 US BANK MONTHLY NETFLIX FEE FOR BARNES PARK 1/7-2/6/26 100-60-670-53330-15100 5.00$ 254307 01/29/2026 US BANK MONTHLY NETFLIX FEE FOR THE ARC 1/7-2/6/26 100-60-680-53330-00000 5.00$ 254307 01/29/2026 US BANK MONTHLY NETFLIX FEE FOR SENIOR CENTER 1/7-2/6/26 100-60-630-53330-00000 5.00$ 254307 01/29/2026 US BANK ANNUAL MEMBERSHIP FEE FOR ALBERTO REA 100-60-640-53330-00000 145.00$ 254307 01/29/2026 US BANK TRUCK RENTAL- XMAS FOOD BASKET PRO 12/11-12/12/25 100-60-640-53391-16106 316.10$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6/25 100-60-610-53391-16148 211.79$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6/25 100-60-610-53391-16148 215.86$ 254307 01/29/2026 US BANK NEW CHAIR FOR LACTATION ROOM AT CITY HALL 100-60-620-53100-00000 309.39$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6/25 100-60-610-53391-16148 206.90$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6-12/7/25 100-60-610-53391-16148 206.90$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6-12/7/25 100-60-610-53391-16148 206.90$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6-12/7/25 100-60-610-53391-16148 198.75$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6-12/7/25 100-60-610-53391-16148 223.19$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6/25 100-60-610-53391-16148 206.90$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6/25 100-60-610-53391-16148 231.33$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6-12/7/25 100-60-610-53391-16148 206.90$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6/25 100-60-610-53391-16148 198.75$ 254307 01/29/2026 US BANK MONTLY FEE FOR ALL CREATIVE CLOUD APPS 100-60-610-53330-00000 89.99$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6-12/7/25 100-60-610-53391-16148 231.33$ 254307 01/29/2026 US BANK CAR RENTAL FOR HOLIDAY PARADE 12/6//25 100-60-610-53391-16148 231.33$ 254307 01/29/2026 US BANK ANNUAL SUBSCRIPTION TO EDIT SOCIAL MEDIA VIDEOS 100-60-610-53330-00000 179.99$ 254307 01/29/2026 US BANK SG VALLEY NEWS ONLINE SUBSCRIPTION 100-60-610-53330-00000 26.00$ 254307 01/29/2026 US BANK DROPBOX MONTHLY SUBSCRIPTION FOR BP NOW LIVE 100-60-610-53330-00000 11.99$ 254307 01/29/2026 US BANK HAY BALES FOR HOLIDAY PARADE FLOATS 100-60-610-53100-16148 406.64$ 254307 01/29/2026 US BANK CREDIT FOR HAY BALES FOR HOLIDAY PARADE FLOATS 100-60-610-53100-16148 (278.46)$ 254307 01/29/2026 US BANK HAY BALES FOR HOLIDAY PARADE FLOATS 100-60-610-53100-16148 50.83$ 254307 01/29/2026 US BANK MATERIALS & SUPPLIES FOR SENIOR PARADE FLOAT 100-60-610-53100-16148 17.96$ 254307 01/29/2026 US BANK PROGRAMS FOR HOLIDAY PARADE 100-60-610-53100-16148 1,744.60$ 254307 01/29/2026 US BANK MEALS PURCHASED FOR HOLIDAY PARADE 100-60-610-53100-16148 688.04$ 254307 01/29/2026 US BANK TOYS PURCHASED FOR THE POSADA 100-60-610-53100-16105 1,024.72$ 254307 01/29/2026 US BANK HAY BALES FOR THE POSADA 100-60-610-53100-16105 76.25$ 254307 01/29/2026 US BANK MATERIALS & SUPPLIES FOR SENIOR PARADE FLOAT 100-60-610-53100-16148 98.68$ 254307 01/29/2026 US BANK PRINTING OF FLYERS FOR THE POSADA 100-60-610-53100-16105 410.57$ 254307 01/29/2026 US BANK MATERIALS & SUPPLIES FOR THE POSADA 100-60-610-53100-16105 1,567.82$ 254307 01/29/2026 US BANK TOYS PURCHASED FOR THE POSADA 100-60-610-53100-16105 3,910.94$ 254307 01/29/2026 US BANK 2025 EMPLOYEE HOLIDAY LUNCHEON: BOXES & CONFETTI 100-10-150-53370-11123 63.62$ 254307 01/29/2026 US BANK AWARD SUBMISSION FEE 100-60-610-51101-00000 85.00$ 254307 01/29/2026 US BANK MATERIALS & SUPPLIES FOR THE POSADA 100-60-610-51101-16105 27.35$ 254307 01/29/2026 US BANK UGLY SWEATER EVENT FOR 2026 SUPPLIES 100-10-150-53370-11123 96.24$ 254307 01/29/2026 US BANK 2025 EMPLOYEE HOLIDAY LUNCHEON: GIFT BAGS 100-10-150-53370-11123 17.36$ 254307 01/29/2026 US BANK 2025 EMPLOYEE HOLIDAY LUNCHEON: RAFFLE PRIZES 100-10-150-53370-11123 21.64$ 254307 01/29/2026 US BANK RETURNED CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 (1,162.00)$ 254307 01/29/2026 US BANK CREDIT CARD EXPENSES THROUGH 12/26/2025 270-60-620-58100-56012 75.00$ 254307 01/29/2026 US BANK 2025 EMPLOYEE HOLIDAY LUNCHEON: BOXES & RIBBON 100-10-150-53370-11123 165.50$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 1,045.80$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 1,162.00$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 1,292.62$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 817.20$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 918.42$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 444.68$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 578.45$ 254307 01/29/2026 US BANK CHRISTMAS TOYS( CHRISTMAS WITH THE COPS) 100-30-340-53100-13802 804.88$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254319 01/29/2026 BENIGNO RIOS POST-ARREST&CONTROL PSP-2/6/26 501-30-000-22410-00000 8.00$ 254320 01/29/2026 BERLITZ LANGUAGES, INC. BILINGUAL TESTING SERVICES 100-10-150-51101-00000 420.00$ 254321 01/29/2026 BLACK & WHITE EMERGENCY VEHICLES, LLC PARTS & REPAIRS ON UNIT 3135-PD 402-50-591-53100-00000 609.49$ 254318 01/29/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 160.47$ 254318 01/29/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 624.06$ 254318 01/29/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 624.05$ 254318 01/29/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 132.27$ 254318 01/29/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 132.26$ 254318 01/29/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 160.47$ 254316 01/29/2026 A-TECH SYSTEMS INC AUTOMATIC ELEVATOR RECALL TEST-1/13/26 100-60-620-53371-00000 505.00$ 254317 01/29/2026 AUTOMATION SOLUTIONS, INC. ELEC. REPAIRS-AQUATIC CENTER SHOWERS-12/8&12/22/25 252-60-620-53371-00000 983.48$ 254317 01/29/2026 AUTOMATION SOLUTIONS, INC. ELECTRICAL REPAIRS AT CITY YARD-1/13/26 100-60-620-53371-00000 1,429.76$ 254313 01/29/2026 ALLTRACK PERFORMING RIGHTS LLC ANNUAL MUSIC LICENSING FEE-1/1-12/31/26 100-60-610-53330-00000 791.00$ 254314 01/29/2026 AMERICAN EAGLE COMPUTER PROD INC. DELL NTYFD WASTE CONTAINER-CODE ENFOR.PRINTER 100-40-460-51100-00000 56.49$ 254315 01/29/2026 APN LANDSCAPING INC CAP 7 SPRINKLERS 240-50-560-51101-00000 1,440.00$ 254310 01/29/2026 ADMIN SURE INC. FEB 2026-GEN&AUTO LIABILITY,WORKERS COMP:ADMIN SRV 403-10-160-51100-00000 9,223.00$ 254311 01/29/2026 ALEJANDRA ROJAS RENTAL DEPOSIT REFUND-1/18/26-SENIOR CENTER 501-60-000-22333-00000 250.00$ 254312 01/29/2026 ALFREDO LEAL POST-ARREST&CONTROL PSP-2/9/26 501-30-000-22410-00000 8.00$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 251-50-571-53100-00000 421.86$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 254-50-550-53100-15705 421.86$ 254309 01/29/2026 ADLERHORST INTERNATIONAL LLC TUITION-ELECTRONIC COLLAR-1/7-1/9/26 501-30-000-22410-00000 929.92$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 246-50-540-53100-15705 421.87$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 246-50-552-53100-15005 421.86$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 251-50-562-53100-00000 421.86$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 245-50-560-53100-00000 421.86$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 245-50-570-53100-15040 421.87$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 245-50-581-53100-15510 421.87$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 240-50-510-53100-00000 421.87$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 240-50-551-53100-00000 421.87$ 254308 01/29/2026 ACTIVE IMPRESSIONS LLC CLASS SAFETY SHIRTS&POLO SHIRTS FOR ADMIN 240-50-561-53100-00000 421.87$ 254307 01/29/2026 US BANK TRAINING COURSE FOR DISPATCHERS 1/21/26 501-30-000-22410-00000 299.00$ 254307 01/29/2026 US BANK MEMBERSHIP DUES FOR PD LT 501-30-000-22410-00000 270.00$ 254307 01/29/2026 US BANK FLOWERS FOR FALLEN OFFICER 501-30-000-22410-00000 250.00$ 254307 01/29/2026 US BANK TRAINING COURSED FOR PD OFFICER 501-30-000-22410-00000 249.00$ 254307 01/29/2026 US BANK TRAINING COURSE FOR DISPATCHERS 501-30-000-22410-00000 875.00$ 254307 01/29/2026 US BANK TRAINING COURSE FOR DISPATCHERS 3/25/26 501-30-000-22410-00000 299.00$ 254307 01/29/2026 US BANK DOG FOOD FOR KYRA & DELMI 501-30-000-22410-00000 155.58$ 254307 01/29/2026 US BANK REPLENISH TOLL ROAD ACCOUNT 501-30-000-22410-00000 195.00$ 254307 01/29/2026 US BANK MEMBERSHIP DUES FOR PD CHIEF 501-30-000-22410-00000 220.00$ 254307 01/29/2026 US BANK SUBCRIPTION FOR SOCIAL MEDIA 100-30-310-53330-00000 2.99$ 254307 01/29/2026 US BANK 2025 TAX WEBINAR & RECORDING 100-20-210-53350-00000 595.00$ 254307 01/29/2026 US BANK ROLLING BAG FOR DISPATCH-COMMAND CTR LAPTOPS 501-30-000-22410-00000 121.54$ 254307 01/29/2026 US BANK SMART & FINAL WAREHOUSE 100-30-310-53100-00000 95.06$ 254307 01/29/2026 US BANK SPO 3.99 PIZZA COMPANY 100-30-310-53100-00000 385.57$ 254307 01/29/2026 US BANK SUBCRIPTION FOR SOCIAL MEDIA 100-30-310-53330-00000 2.99$ 254307 01/29/2026 US BANK OFFICE SUPPLIES FOR ADMIN STAFF 100-40-405-53100-00000 24.33$ 254307 01/29/2026 US BANK OFFICE SUPPLIES FOR COMMUNITY ENCHANCEMENT 100-40-460-53100-00000 28.66$ 254307 01/29/2026 US BANK ULINE SUPPLIES 100-30-310-53100-00000 240.09$ 254307 01/29/2026 US BANK OFFICE SUPPLIES FOR ADMIN STAFF 100-40-405-53100-00000 32.02$ 254307 01/29/2026 US BANK OFFICE SUPPLIES FOR ADMIN STAFF 100-40-405-53100-00000 29.09$ 254307 01/29/2026 US BANK MEALS FOR TINY HOME CHRISTMAS LUNCHEON 501-60-000-22328-00000 93.71$ 254307 01/29/2026 US BANK OFFICE SUPPLIES FOR ADMIN STAFF 100-40-405-53100-00000 51.43$ 254307 01/29/2026 US BANK TOYS FOR SANTA CLOTHES PROGRAM 275-60-726-53100-16076 2,325.55$ 254307 01/29/2026 US BANK TOYS FOR SANTA CLOTHES PROGRAM 275-60-726-53100-16076 3,136.55$ 254307 01/29/2026 US BANK PURCHASE OF MEALS FOR SENIOR CENTER 501-60-000-22327-00000 38.62$ 254307 01/29/2026 US BANK TOYS FOR SANTA CLOTHES PROGRAM 275-60-726-53100-16076 1,079.52$ 254307 01/29/2026 US BANK TOYS FOR SANTA CLOTHES PROGRAM 275-60-726-53100-16076 2,780.30$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254352 01/29/2026 INTERSTATE BATTERIES BATTERIES FOR CITY AND POLICE VEHICLES 402-50-590-53100-00000 79.94$ 254349 01/29/2026 GREG RUVOLO STAINLESS STEEL BOLLARDS AT ZOCALO PARK 254-50-551-51101-15705 2,000.00$ 254350 01/29/2026 HINDERLITER, DE LLAMAS & ASSOCIATES ECO. DEVELOPMENT SRVC-OCT-DEC 2025 110-40-405-51101-14065 950.00$ 254351 01/29/2026 I COLOR PRINTING & MAILING PRINTING SRVC OF THE BP NOW PUBLICATIONS 230-60-610-51100-11400 3,285.36$ 254346 01/29/2026 GCP WW HOLDCO LLC PURCHASE OF BOOTS-G. LLAMAS 251-50-551-50119-00000 75.00$ 254347 01/29/2026 GLENN B DORNING, INC. BUSHING&GRILLE FOR THE KUBOTA 402-50-590-53100-00000 109.01$ 254348 01/29/2026 GRAND PRINTING OUTSIDE PRINTING SRVC FOR RESTOCKING-FINANCE 401-10-141-53320-11502 810.41$ 254346 01/29/2026 GCP WW HOLDCO LLC PURCHASE OF BOOTS-H. BRAVO 255-50-551-50119-15705 105.00$ 254346 01/29/2026 GCP WW HOLDCO LLC PURCHASE OF BOOTS-G. LLAMAS 240-50-550-50119-15705 150.00$ 254346 01/29/2026 GCP WW HOLDCO LLC PURCHASE OF BOOTS-G. LLAMAS 245-50-550-50119-15622 75.00$ 254345 01/29/2026 FRANCISCO J. CARVENTE MUSIC ENT.- DAY OF OUR LADY-GUADALUPE CUL-12/11/25 501-60-000-22327-00000 650.00$ 254346 01/29/2026 GCP WW HOLDCO LLC PURCHASE OF BOOTS-H. BRAVO 245-50-551-50119-15705 90.00$ 254346 01/29/2026 GCP WW HOLDCO LLC PURCHASE OF BOOTS-H. BRAVO 246-50-551-50119-00000 105.00$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 402-50-591-58140-15727 5,394.38$ 254343 01/29/2026 EWING IRRIGATION, INC. SUPPLIES FOR IRRIGATION DIVISION 251-50-562-53100-00000 1,740.32$ 254344 01/29/2026 FRANCES MONTENEGRO POST-ARREST&CONTROL PSP-2/6/26 501-30-000-22410-00000 8.00$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 254-50-590-58140-15727 1,469.03$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 275-50-765-58140-53001 10,106.02$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 402-50-590-58140-15727 995.09$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 231-50-590-58140-15727 148.54$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-VEHICLE EXPENSES FOR CITY VEHICLES 246-50-590-53345-15727 127.66$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 246-50-590-58140-15727 4,139.71$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 110-50-591-58140-15727 11,927.31$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-CODE ENHANCEMENT VEHICLE 220-40-460-53345-14715 410.08$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-VEHICLE EXPENSES FOR CITY VEHICLES 231-50-590-53345-15727 2,158.08$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 100-00-000-46900-00000 (16.21)$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-TOLL FEE FOR THE POLICE DEPT 100-30-360-51101-00000 27.00$ 254342 01/29/2026 ENTERPRISE FM TRUST JAN 2026-LEASING EXPENSES FOR CITY VEHICLES 110-50-571-58140-15727 1,119.29$ 254341 01/29/2026 EAGLE PORTABLES INC PORT. RESTROM RENTALS-MORGAN PARK-RES. CLOSURE 100-60-620-53391-00000 1,167.63$ 254341 01/29/2026 EAGLE PORTABLES INC PORT. RESTROM RENTALS-MORGAN PARK-RES. CLOSURE 100-60-620-53391-00000 1,167.63$ 254341 01/29/2026 EAGLE PORTABLES INC PORT. RESTROM RENTALS-MORGAN PARK-RES. CLOSURE 100-60-620-53391-00000 1,167.63$ 254339 01/29/2026 DONALD NEWTON POST-ARREST&CONTROL PSP-2/20/26 501-30-000-22410-00000 8.00$ 254340 01/29/2026 DONNOE & ASSOCIATES, INC RECRUITMENT TESTING SRVC-1/22-2/5/26 & SUPPLIES 100-10-150-51101-11124 770.00$ 254341 01/29/2026 EAGLE PORTABLES INC PORT. RESTROM RENTALS-MORGAN PARK-RES. CLOSURE 100-60-620-53391-00000 1,167.63$ 254337 01/29/2026 DARLENE SIMONE RENTAL DEPOSIT REFUND-1/16/26-SENIOR CENTER 501-60-000-22333-00000 150.00$ 254338 01/29/2026 DATA TICKET, INC. NOV 2025-CITATION PROCESSING CENTER-ENT.#: 1024 100-40-460-51100-00000 96.00$ 254338 01/29/2026 DATA TICKET, INC. NOV 2025-CITATION PROCESSING CENTER-ENT.#:03650705 100-40-460-51100-00000 105.35$ 254334 01/29/2026 CORODATA RECORDS MANAGEMENT, INC. STORAGE OF FILES FOR 12/1-12/31/25 100-10-120-51101-11431 68.58$ 254335 01/29/2026 COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE & CONTROL.DEC 2025-ANIMAL CONTROL SERVICES 275-30-712-51100-13250 102,434.34$ 254336 01/29/2026 DANIEL VASQUEZ POST-ARREST&CONTROL PSP-2/9/26 501-30-000-22410-00000 8.00$ 254331 01/29/2026 COMMERCIAL DOOR OF ANAHEIM INC REPAIRS MADE TO DOOR AT CITY YARD-10/7-10/8/25 100-60-620-53371-00000 1,414.95$ 254332 01/29/2026 CONCENTRA HEALTH SERVICES, INC PHYSICAL EXAM FOR EMPLOYEES-1/7/26 100-10-150-51101-11122 104.00$ 254333 01/29/2026 CONSTANT AND ASSOCIATES DEC 2025-UPDATE LOCAL HAZARD MITIGATION PLAN SR IN 235-40-440-51100-00000 3,798.92$ 254329 01/29/2026 CINTAS FIRST AID & SAFETY ZOLL PLUS AED - AUTOMATIC AGREEMENT 403-10-160-51101-11350 974.61$ 254329 01/29/2026 CINTAS FIRST AID & SAFETY ZOLL PLUS AED - AUTOMATIC AGREEMENT 403-10-160-51101-11350 324.87$ 254330 01/29/2026 CLARISSA I. ZAMORA DEC 2025-BALLET FOLKLORICO INSTRUCTOR 501-60-000-22328-00000 535.50$ 254329 01/29/2026 CINTAS FIRST AID & SAFETY SUPPLIES FIRST AID KIT IN CITY YARD& MECHANIC SHOP 254-50-550-53100-15705 159.53$ 254329 01/29/2026 CINTAS FIRST AID & SAFETY SUPPLIES FIRST AID KIT IN CITY YARD& MECHANIC SHOP 402-50-590-53100-00000 159.54$ 254327 01/29/2026 CHICAS GRAPHICS AND DESIGN NEW ACTIVE MILITARY BANNERS 100-50-550-53100-11510 2,320.50$ 254327 01/29/2026 CHICAS GRAPHICS AND DESIGN BUSINESS CARDS-M. MENDENHALL&INTERIM BLGD INSPEC. 100-40-450-53100-00000 127.08$ 254328 01/29/2026 CHRISTOPHER RIVERA POST-ARREST&CONTROL PSP-2/20/26 501-30-000-22410-00000 8.00$ 254325 01/29/2026 CARLOS CAMARENA POST-ARREST&CONTROL PSP-2/9/26 501-30-000-22410-00000 8.00$ 254326 01/29/2026 CARLOS MENDEZ POST-ARREST&CONTROL PSP-2/9/26 501-30-000-22410-00000 8.00$ 254327 01/29/2026 CHICAS GRAPHICS AND DESIGN NO PARKING SIGNS FOR SPECIAL EVENT AT ZOCALO 110-50-585-53100-00000 34.53$ 254322 01/29/2026 BRUNO SANCHEZ RENT-3628 BALDWIN PARK UNIT D-OCT&NOV 2025 100-60-610-53370-16166 3,500.00$ 254323 01/29/2026 CAL BLEND SOILS INC LANDSCAPE PRODUCT-MULCH 251-50-560-53100-00000 129.58$ 254324 01/29/2026 CANON FINANCIAL SERVICES, INC FEB 2026-LEASE PAYMENTS FOR TWO (2) SHARP COPIERS 401-10-141-58140-11504 404.39$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254378 01/29/2026 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/16/25 245-50-560-53371-15537 25.00$ 254378 01/29/2026 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/16/25 245-50-560-53371-15537 43.21$ 254378 01/29/2026 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 9/16/25 245-50-560-53371-15537 84.56$ 254376 01/29/2026 PACIFIC PRODUCTS & SERVICES LLC MATERIALS & SUPPLIES FOR TRAFFIC SIGNS AND OTHER 245-50-550-53100-15622 627.64$ 254376 01/29/2026 PACIFIC PRODUCTS & SERVICES LLC MATERIALS & SUPPLIES FOR TRAFFIC SIGNS AND OTHER 245-50-550-53100-15622 533.89$ 254377 01/29/2026 PEDROZA CONCRETE SYSTEMS, INC REPAIRS TO SIDEWALK, CURB AND GUTTER 12/22/2025 254-50-551-53371-15705 3,500.00$ 254373 01/29/2026 OSCAR ALARCON POST-ARREST & CONTROL PSP 2/9/2026 501-30-000-22410-00000 8.00$ 254374 01/29/2026 OTONIEL GAMBOA POST-ARREST & CONTROL PSP 2/6/2026 501-30-000-22410-00000 8.00$ 254375 01/29/2026 PACIFIC PREMIER BANK ESCROW# 20240628-2835-ZUSSER-16RET 11/1-12/1/25 270-00-000-14312-55001 5,904.40$ 254372 01/29/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-591-53100-00000 182.31$ 254372 01/29/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-591-53100-00000 27.65$ 254372 01/29/2026 O'REILLY AUTO PARTS CREDIT FOR THE FLEET DEPARTMENT 402-50-591-53100-00000 (4.36)$ 254372 01/29/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 110.32$ 254372 01/29/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-591-53100-00000 32.75$ 254372 01/29/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-591-53100-00000 88.29$ 254372 01/29/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 10.91$ 254372 01/29/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 242.99$ 254372 01/29/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-591-53100-00000 32.88$ 254370 01/29/2026 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES FOR PARK LANDSCAPE 245-50-560-53100-00000 122.61$ 254370 01/29/2026 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES FOR PARK MAINTENANCE 251-50-571-53100-00000 26.50$ 254371 01/29/2026 NOE CERVANTES POST-ARREST & CONTROL PSP 2/20/2026 501-30-000-22410-00000 8.00$ 254369 01/29/2026 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 78.01$ 254369 01/29/2026 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 561.50$ 254370 01/29/2026 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES FOR TREE MAINTENANCE 240-50-561-53100-00000 46.38$ 254369 01/29/2026 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 561.50$ 254369 01/29/2026 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 58.26$ 254369 01/29/2026 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,975.90$ 254369 01/29/2026 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 195.52$ 254369 01/29/2026 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 3,858.39$ 254369 01/29/2026 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 58.26$ 254367 01/29/2026 MARIPOSA LANDSCAPES INC. DEC 2025-LANDSCAPE MAINTENANCE 251-50-560-51100-00000 8,968.00$ 254368 01/29/2026 MARK BERUMEN POST-ARREST&CONTROL PSP-2/20/26 501-30-000-22410-00000 8.00$ 254369 01/29/2026 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 (39.50)$ 254364 01/29/2026 LOS ANGELES COUNTY SHERIFFS DEPARTMENT SEP 2025-HELICOPTER SRVC 100-30-340-51100-00000 224.99$ 254365 01/29/2026 MANUEL SAENZ POST-ARREST&CONTROL PSP-2/9/26 501-30-000-22410-00000 8.00$ 254366 01/29/2026 MARIO ALCAZAR POST-ARREST&CONTROL PSP-2/9/26 501-30-000-22410-00000 8.00$ 254363 01/29/2026 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 260.98$ 254363 01/29/2026 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 73.71$ 254364 01/29/2026 LOS ANGELES COUNTY SHERIFFS DEPARTMENT JUL 2025-HELICOPTER SRVC 100-30-340-51100-00000 1,327.44$ 254363 01/29/2026 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 14.74$ 254363 01/29/2026 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 234.36$ 254363 01/29/2026 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21253-00000 73.71$ 254361 01/29/2026 KEVIN RAMIREZ POST-ARREST&CONTROL PSP-2/6/26 501-30-000-22410-00000 8.00$ 254362 01/29/2026 LEANDER BENJAMIN POST-ARREST&CONTROL PSP-2/6/26 501-30-000-22410-00000 8.00$ 254359 01/29/2026 JUAN E. RAMIREZ ENG-SPA INTERPRETER AND TRANSLATOR-DEC 2025 100-10-110-51101-00000 2,075.00$ 254360 01/29/2026 JUST REWARDS GIFT CARDS FOR EMPLOYEE TRANSPORTATION PROGRAM 231-50-540-53120-00000 111.50$ 254356 01/29/2026 JONATHAN MONTENEGRO POST-ARREST&CONTROL PSP-2/6/26 501-30-000-22410-00000 8.00$ 254357 01/29/2026 JORGE MEDINA SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 59.62$ 254358 01/29/2026 JOSE CASTRO POST-ARREST&CONTROL PSP-2/20/26 501-30-000-22410-00000 8.00$ 254353 01/29/2026 JANAE MORENO POST-ARREST&CONTROL PSP-2/6/26 501-30-000-22410-00000 8.00$ 254354 01/29/2026 JEREMY MIRANDA POST-ARREST&CONTROL PSP-2/9/26 501-30-000-22410-00000 8.00$ 254355 01/29/2026 JOHN L HUNTER & ASSOCIATES INC SEP 2025-CONSULTANT SRVC FOR CITY'S NPDES STORM 258-50-510-51100-15400 1,276.00$ 254352 01/29/2026 INTERSTATE BATTERIES BATTERIES FOR CITY AND POLICE VEHICLES 402-50-591-53100-00000 122.72$ 254352 01/29/2026 INTERSTATE BATTERIES BATTERIES FOR CITY AND POLICE VEHICLES 402-50-590-53100-00000 430.93$ 254352 01/29/2026 INTERSTATE BATTERIES BATTERIES FOR CITY AND POLICE VEHICLES 402-50-591-53100-00000 430.92$ 254352 01/29/2026 INTERSTATE BATTERIES BATTERIES FOR POLICE VEHICLES AND BATTERY 402-50-591-53100-00000 79.95$ 254352 01/29/2026 INTERSTATE BATTERIES BATTERIES FOR CITY VEHICLES AND BATTERY 402-50-590-53100-00000 122.73$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 306.66$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 88.62$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 296.63$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 88.62$ 254401 01/29/2026 VERIZON WIRELESS PHONE-870914792-00001-PUBLIC WORKS 11/22-12/21/25 402-50-590-53403-00000 1,475.84$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 88.62$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 338.63$ 254400 01/29/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 11/22-12/21/25 100-60-680-53403-00000 76.38$ 254400 01/29/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 11/22-12/21/25 252-60-620-53403-00000 76.74$ 254401 01/29/2026 VERIZON WIRELESS PHONE-870914792-00001-PUBLIC WORKS 11/22-12/21/25 240-50-551-53403-15705 578.27$ 254400 01/29/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 11/22-12/21/25 100-60-640-53403-00000 114.75$ 254400 01/29/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 11/22-12/21/25 100-60-650-53403-00000 268.23$ 254400 01/29/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 11/22-12/21/25 100-60-660-53403-00000 38.37$ 254400 01/29/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 11/22-12/21/25 100-60-610-53403-00000 194.77$ 254400 01/29/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 11/22-12/21/25 100-60-620-53403-00000 76.74$ 254400 01/29/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 11/22-12/21/25 100-60-630-53403-00000 76.74$ 254399 01/29/2026 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES FEB 2026 100-60-620-51101-00000 973.34$ 254399 01/29/2026 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES FEB 2026 100-60-620-51101-15100 245.00$ 254399 01/29/2026 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES FEB 2026 252-60-620-51101-00000 1,172.33$ 254399 01/29/2026 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES JAN 2026 100-60-620-51101-00000 973.34$ 254399 01/29/2026 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES JAN 2026 100-60-620-51101-15100 245.00$ 254399 01/29/2026 USA ALARM SYSTEMS, INC. FIRE ALARM SYSTEM MONITORING SERVICES JAN 2026 252-60-620-51101-00000 1,172.33$ 254396 01/29/2026 THE SHREDDERS HR-1-FUEL SURCHARGE, 2-65-GALLON TOTE DEC. 2025 403-10-160-51101-00000 123.00$ 254397 01/29/2026 TRIPEPI,SMITH AND ASSOCIATES, INC COMMUNICATIONS & SOCIAL MEDIA SERVICES DEC 2025 230-10-110-51100-11402 2,430.00$ 254398 01/29/2026 UNITED ROTARY BRUSH CORP BRUSH BROOM REPLACEMENTS FOR CITY STREET 246-50-552-53100-15005 406.24$ 254394 01/29/2026 SUNBELT RENTALS SOLAR LIGHT TOWER AT ZOCALO PARK 12/5/25-12/6/25 110-60-685-51101-00000 594.52$ 254395 01/29/2026 TARGET SPECIALTY PRODUCTS HERBICIDES AND FERTILIZERS (LIQUID/GRANULAR) 251-50-560-53100-00000 177.29$ 254395 01/29/2026 TARGET SPECIALTY PRODUCTS HERBICIDES AND FERTILIZERS (LIQUID/GRANULAR) 251-50-560-53100-00000 699.08$ 254393 01/29/2026 SUMMER N ALARCON POST-ARREST & CONTROL PSP 2/9/2026 501-30-000-22410-00000 8.00$ 254394 01/29/2026 SUNBELT RENTALS SOLAR LIGHT TOWER AT ZOCALO PARK 9/26/25-9/29/25 110-60-685-51101-00000 596.12$ 254394 01/29/2026 SUNBELT RENTALS RENTAL 2 ZXIE TILT TRAILER 11/4/2025 245-50-560-53391-15705 147.97$ 254391 01/29/2026 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 1,157.66$ 254391 01/29/2026 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 1,141.43$ 254392 01/29/2026 STEVEN ARROYO POST-ARREST & CONTROL PSP 2/9/2026 501-30-000-22410-00000 8.00$ 254390 01/29/2026 SO CAL SANITATION RENTAL FENDING FOR WINTER FEST EVENT 12/3-12/8/25 100-60-610-53391-16148 1,107.19$ 254391 01/29/2026 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 (15.72)$ 254391 01/29/2026 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 57.73$ 254388 01/29/2026 SERVICE FIRST CONTRACTORS MAINTENANCE AQUATIC CENTER POOL 1/7/2026 100-60-620-53371-00000 284.06$ 254388 01/29/2026 SERVICE FIRST CONTRACTORS MAINTENANCE AQUATIC CENTER POOL 1/7/2026 252-60-620-53371-00000 284.05$ 254389 01/29/2026 SHARPLINE SOLUTIONS, INC. PAVEMENT MARKING SUPPLIES AND TRAFFIC CONTROL 254-50-550-53100-15705 849.52$ 254386 01/29/2026 SEALMASTER, LOS ANGELES MATERIALS&SUPPLIES-5 GALLON HIGH PERFORMANCE PATCH 240-50-551-53100-00000 2,647.25$ 254387 01/29/2026 SECTRAN SECURITY INC. SECTRAN SERVICE CASH TRANSFER TO LOOMIS JAN 2026 100-25-299-53370-12404 485.72$ 254383 01/29/2026 RICOH USA INC LEASE PAYMENTS-8 RICOH COPIERS 2/17-5/16/26 401-10-141-58140-11502 6,548.68$ 254384 01/29/2026 RIGHT OF WAY INC RENTAL OF 2 CMS MESSAGE BOARDS 11/26/2025 240-50-551-53391-15705 860.00$ 254385 01/29/2026 SCOTT RAPP POST-ARREST & CONTROL PSP 2/6/2026 501-30-000-22410-00000 8.00$ 254381 01/29/2026 RED WING BRANDS OF AMERICA INC PURCHASE OF BOOTS FOR PUBLIC WORK EMPLOYEE 240-50-562-50119-15705 15.00$ 254381 01/29/2026 RED WING BRANDS OF AMERICA INC PURCHASE OF BOOTS FOR PUBLIC WORK EMPLOYEE 251-50-561-50119-00000 105.00$ 254382 01/29/2026 REYNOLDS MOTOR CORP. MAINTENANCE & REPAIR TO UNIT#7318-11/12-12/3/2025 402-50-590-53371-00000 1,646.25$ 254379 01/29/2026 PRIMO BRANDS 8710000566-WATER & COFFEE SUPPLIES 10/25-11/24/25 252-60-620-53100-00000 967.72$ 254380 01/29/2026 PRIVATIZER TECHNOLOGIES, LLC 3 BOXES OF CHECKS FOR FINANCE 100-20-210-53100-00000 612.69$ 254381 01/29/2026 RED WING BRANDS OF AMERICA INC PURCHASE OF BOOTS FOR PUBLIC WORK EMPLOYEE 240-50-561-50119-00000 180.00$ 254379 01/29/2026 PRIMO BRANDS 8710000566-WATER & COFFEE SUPPLIES 9/25-10/24/25 100-60-620-53100-00000 783.23$ 254379 01/29/2026 PRIMO BRANDS 8710000566-WATER & COFFEE SUPPLIES 9/25-10/24/25 252-60-620-53100-00000 783.23$ 254379 01/29/2026 PRIMO BRANDS 8710000566-WATER & COFFEE SUPPLIES 10/25-11/24/25 100-60-620-53100-00000 967.72$ 254378 01/29/2026 PRIME POWER EQUIPMENT INC REPAIRS & MAINTENANCE OF STREET LANDSCAPE 1/8/26 245-50-560-53371-15537 340.00$ 254378 01/29/2026 PRIME POWER EQUIPMENT INC MAINTENANCE & REPAIR TO COMMPRESSOR 1/8/2026 402-50-590-53371-00000 100.00$ 254378 01/29/2026 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR STREET LANDSCAPE CREW 245-50-560-53100-00000 60.00$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254430 02/05/2026 CDCE INC 2/EA: WR-105014 PANASONIC: 4TH AND 5TH YEARS 275-30-765-58110-13021 1,240.00$ 254430 02/05/2026 CDCE INC SALES TAX 275-30-765-58110-13021 1,091.79$ 254430 02/05/2026 CDCE INC FREIGHT 275-30-765-58110-13021 30.00$ 254428 02/05/2026 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 1,024.00$ 254428 02/05/2026 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 1,024.00$ 254429 02/05/2026 CALIFORNIA BUILDING OFFICIALS WEBINAR TRAINING-BLDG&PLANNING STAFFS-2/12&3/26/26 100-40-450-53200-00000 345.00$ 254426 02/05/2026 BEST BEST & KRIEGER LLP DEC 2025-SPECIAL PROJECTS 403-10-160-51102-00000 600.10$ 254426 02/05/2026 BEST BEST & KRIEGER LLP DEC 2025-BKK WEST COVINA CLASS 1 LANDFILL (SOLE) 403-10-160-51102-00000 670.70$ 254427 02/05/2026 BURRO CANYON SHOOTING PARK RANGES FEES FOR PATROL-1/14/26 100-30-340-53100-00000 20.00$ 254424 02/05/2026 BEAR FRAME & WHEEL REPAIR BRAKES ON UNIT 3123 402-50-591-53371-00000 100.00$ 254425 02/05/2026 BENLO R.V. SERVICES PARTS FOR UNIT 5049-PW 402-50-590-53100-00000 31.84$ 254425 02/05/2026 BENLO R.V. SERVICES SUPPLIES FOR FLEET DEPARTMENT 402-50-590-53100-00000 118.34$ 254421 02/05/2026 BALDWIN PARK INVESTMENTS, INC. DEC 2025-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-591-51101-00000 357.50$ 254422 02/05/2026 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 254423 02/05/2026 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 10.00$ 254420 02/05/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 421.19$ 254420 02/05/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 421.19$ 254421 02/05/2026 BALDWIN PARK INVESTMENTS, INC. DEC 2025-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-590-51101-00000 357.50$ 254419 02/05/2026 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 2,897.29$ 254419 02/05/2026 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,133.22$ 254419 02/05/2026 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 2,870.65$ 254419 02/05/2026 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 31.12$ 254419 02/05/2026 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 74.76$ 254419 02/05/2026 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,102.81$ 254417 02/05/2026 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SRVC-1/4-1/17/26 100-30-390-51100-13200 15,818.40$ 254418 02/05/2026 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 51.80$ 254418 02/05/2026 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 51.81$ 254416 02/05/2026 AFLAC AFLAC 100-00-000-21216-00000 94.42$ 254416 02/05/2026 AFLAC AFLAC 100-00-000-21216-00000 763.05$ 254416 02/05/2026 AFLAC AFLAC 100-00-000-21216-00000 94.42$ 254414 01/29/2026 FIRST AMERICAN TITLE INSURANCE COMPANY SUBDIVISION GUARANTEE-PARCEL MAP-14349 PACIFIC AVE 210-60-620-51101-55022 1,850.00$ 254415 02/05/2026 ACTIVE IMPRESSIONS LLC POLO SHIRTS FOR ADMIN 240-50-510-53100-00000 210.97$ 254416 02/05/2026 AFLAC AFLAC 100-00-000-21216-00000 763.19$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-CITYWIDE PARK MAINT.-FY25/26 252-50-530-51100-00000 750.00$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-LANDSCAPING & LIGHTING MAINT.-FY25/26 251-50-510-51100-00000 1,300.00$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-LANDSCAPING & LIGHTING MAINT.-FY25/26 251-50-562-51101-00000 1,700.00$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-CITYWIDE PARK MAINT.-FY25/26 251-50-562-51101-00000 1,200.00$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-CITYWIDE PARK MAINT.-FY25/26 252-50-510-51100-00000 2,550.00$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-LANDSCAPING & LIGHTING MAINT.-FY24/25 251-50-510-51100-00000 2,000.00$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-LANDSCAPING & LIGHTING MAINT.-FY24/25 251-50-520-51100-00000 1,000.00$ 254412 01/29/2026 CALIFORNIA CONSULTING, INC. DEC 2025-GRANT WRITING SERVICES 100-25-299-51100-17000 4,650.00$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-CITYWIDE PARK MAINTENANCE.-FY24/25 252-50-510-51100-00000 2,250.00$ 254413 01/29/2026 COMMUNITY ECONOMIC SOLUTIONS ASSE. ENGI.-CITYWIDE PARK MAINTENANCE.-FY24/25 252-50-530-51100-00000 2,250.00$ 254409 01/29/2026 ZACHARY GOBLE REIM FOR TRAINING COURSE SHEDULED ON 2/7/2026 501-30-000-22410-00000 400.00$ 254410 01/29/2026 ZUSSER COMPANY, INC. CONSTR. CONTRACT BARNES PARK 16PMT 11/1-12/1/25 270-50-520-58100-55001 112,183.60$ 254411 01/29/2026 AT&T AC#34644-PHONE&WIRELESS SRVC-1/7-2/6/26 100-30-310-53403-00000 48.51$ 254406 01/29/2026 WEX BANK FUEL CARDS FOR CITY VEHICLES 402-50-590-53110-16140 34.00$ 254407 01/29/2026 WINNIE TANG REF OFF SITE IMP& SEWER &SADDLE WYE 3442 VINLAND 100-50-000-42500-00000 1,566.00$ 254408 01/29/2026 YUNEX LLC MAINTENANCE CITY'S TRAFFIC SIGNAL DEC 2025 240-50-530-51100-00000 1,964.95$ 254403 01/29/2026 WASTE MANAGEMENT COLLECTION AND RECYCLING, INC DEC.2025-CNG FUEL FOR CITY VEHICLES 402-50-590-53110-16140 4,016.62$ 254404 01/29/2026 WEBCO LB LLC DEC 25 SWEEP VARIOIUS CITY PARKING LOTS CITY HALL 254-50-560-51101-15734 4,800.00$ 254405 01/29/2026 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE 12/16/2025-12/31/2025 251-50-561-51100-00000 3,739.50$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 28.50$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 251-50-561-53100-13401 60.12$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 290.75$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 88.62$ 254402 01/29/2026 VESTIS GROUP, INC DEC 2025 UNIFORMS FOR SEIU EMPLOYEES 245-50-570-53100-13401 290.75$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254456 02/05/2026 MAXIMO DE MATTA SOAP DISPENSER BOXES UNDER SINKS-MORGAN PARK 100-60-620-53371-00000 1,320.00$ 254453 02/05/2026 KNIGHT CLAREMONT INC. SUPPLES FOR FLEET DIVISIONS 402-50-590-53100-00000 1,407.54$ 254454 02/05/2026 LIGHTNING OIL CO., INC. & VACUUM SERVICE PUMP USED OIL 402-50-590-51101-00000 200.00$ 254455 02/05/2026 LOS ANGELES COUNTY PUBLIC WORKS MAINTENANCE-DEC 2025-TRAFFIC SIGNAL&LIGHT 251-50-530-51100-00000 802.06$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-NON-RETAINER-BALLOT MEASURE 100-10-130-51102-14070 1,530.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-FINANCE 100-20-130-51102-12002 1,368.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-MAINTENANCE ADJ 100-60-130-51102-16176 1,392.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-IT 100-10-130-51102-11102 120.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-NON-RETAINER-CODE ENF 100-40-130-51102-14200 208.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-NON-RETAINER-BESS AVE 100-40-130-51102-14200 150.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-RISK MGMT 100-10-130-51102-11103 48.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-CANNABIS NON-LIT 237-40-130-51102-14070 3,336.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-CITY CLERK 100-10-130-51102-11102 1,920.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-HR 100-10-130-51102-11103 3,672.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-PD 100-30-130-51102-13405 312.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-PW 100-50-130-51102-15080 2,736.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-CITY COUNCIL 100-10-130-51102-11050 3,504.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-COM DEV 100-40-130-51102-14200 1,104.00$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-COM SRVC 100-60-130-51102-16175 840.00$ 254449 02/05/2026 INDUSTRIAL CLEANING SYSTEMS, INC REPAIRS TO GRAFFITI TRUCK-1/19/26 245-50-570-53371-14885 812.73$ 254450 02/05/2026 JOHN L HUNTER & ASSOCIATES INC NOV 2025-CONSULTANT SRVC FOR CITY'S NPDES STORM 258-50-510-51100-15400 2,128.50$ 254451 02/05/2026 JONES MAYER DEC 25 SRVC-RETAINER-ADMIN 100-10-130-51102-11102 3,648.00$ 254447 02/05/2026 HELEN HERNANDEZ SUPPLIES FOR ZOCALO PARK 110-60-685-53100-00000 111.49$ 254448 02/05/2026 HOSE-MAN INC HOSES FOR GRAFFITI TRUCK 252-50-570-53100-00000 37.81$ 254448 02/05/2026 HOSE-MAN INC HOSE ASSEMBLY FOR STREET SWEEPER 246-50-552-53100-15005 896.38$ 254446 02/05/2026 HDL, COREN & CONE BP-PROFESSIONAL SRVC-JAN-MAR 2026 100-25-299-51100-12410 3,541.63$ 254447 02/05/2026 HELEN HERNANDEZ SUPPLIES FOR SOCIAL MEDIA 100-60-680-53100-00000 73.86$ 254447 02/05/2026 HELEN HERNANDEZ REGISTRATION FEES FOR CONCERT SHARE EVENT 1/14/26 100-60-680-53330-00000 30.00$ 254443 02/05/2026 FRONTIER COMMUNICATIONS ACT#118215-INTERNET-ESPERANZA-1/19-2/18/26 225-60-691-53403-66027 140.99$ 254444 02/05/2026 GLENN B DORNING, INC. SUPPLIES FOR THE KUBOTA 402-50-590-53100-00000 451.29$ 254445 02/05/2026 GREG RUVOLO RENTAL OF RESTROOM-CENTER&OLIVE-1/1/26-1/1/27 245-50-560-53391-15705 2,137.00$ 254441 02/05/2026 EWING IRRIGATION, INC. SUPPLIES FOR IRRIGATION DIVISION 251-50-562-53100-00000 424.06$ 254441 02/05/2026 EWING IRRIGATION, INC. SUPPLIES FOR IRRIGATION DIVISION 251-50-562-53100-00000 12.18$ 254442 02/05/2026 FRANCISCO BANUELOS DEPARTMENT CHALLENGE COINS 100-30-310-53100-00000 1,350.00$ 254439 02/05/2026 ENRIQUE PINTADO RENTAL DEPOSIT REFUND-1/3/26-SENIOR CENTER 501-60-000-22333-00000 300.00$ 254440 02/05/2026 ERIKA RAYGOZA RENTAL DEPOSIT REFUND-12/20/25-WALNUT CREEK 501-60-000-22333-00000 150.00$ 254436 02/05/2026 CRASH DATA GROUP, INC. BOSCH CRASH DATA RETRIEVAL HARDWARE 100-30-350-53100-00000 1,016.61$ 254437 02/05/2026 DANIELLE MARTINEZ C&D DEPOSIT RFND-14238 HAVEBROOK ST-BLDG-0523-2047 246-00-000-22540-00000 300.00$ 254438 02/05/2026 DOROTEA MONJES C&D DEPOSIT REFUND-13317 MORGAN ST-BLDG-0627-3990 246-00-000-22540-00000 335.00$ 254434 02/05/2026 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 34.50$ 254434 02/05/2026 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 34.50$ 254435 02/05/2026 CONSTANT AND ASSOCIATES JAN 2026-UPDATE LOCAL HAZARD MITIGATION PLAN 235-40-440-51100-00000 16,661.90$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 501-60-000-22327-00000 24.69$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 501-60-000-22328-00000 858.12$ 254433 02/05/2026 CIRI GARCIA C&D DEPOSIT RFND-4164 MONTEREY AVE-BLDG-0624-3954 246-00-000-22540-00000 300.00$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 501-60-000-22328-00000 563.64$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 100-60-640-53100-00000 8.32$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 100-60-660-53100-00000 8.32$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 100-60-660-53100-00000 182.60$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 100-60-680-53100-00000 107.42$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 501-60-000-22327-00000 8.32$ 254431 02/05/2026 CHICAS GRAPHICS AND DESIGN NO PARKING SIGNS FOR TREE DIVISION 240-50-561-53100-00000 448.91$ 254431 02/05/2026 CHICAS GRAPHICS AND DESIGN NO PARKING SIGNS 251-50-560-53100-00000 41.44$ 254432 02/05/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION FACILITIES 100-60-640-53100-00000 200.52$ 254430 02/05/2026 CDCE INC 2/EA: FEE-100001 RECYCLE FEE FOR MONITORS 275-30-765-58110-13021 8.00$ 254430 02/05/2026 CDCE INC 2/EA: CF-33YA-04BM PANASONIC TOUGHBOOK CF-33 275-30-765-58110-13021 10,398.00$ 254431 02/05/2026 CHICAS GRAPHICS AND DESIGN MILITARY BANNERS 100-50-550-53100-11510 1,508.33$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254478 02/05/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-120078-SP-12728 RAMONA 12/2-1/14/26 251-50-560-53402-00000 627.79$ 254478 02/05/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-121115-SP-1305 HALINOR 12/2-1/14/26 251-50-560-53402-00000 240.76$ 254478 02/05/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-121455-CB-13135 GARVEY 12/3-1/14/26 100-60-620-53402-00000 267.53$ 254475 02/05/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR THE ARC 100-60-680-53100-00000 125.94$ 254476 02/05/2026 SAFELITE FULFILLMENT INC REPLACE A BROKEN WINDOW ON UNIT#7302 1/20/2026 402-50-590-51101-00000 872.56$ 254477 02/05/2026 SAN GABRIEL VALLEY POLICE CHIEF'S ASSN POLICE CHIEF DUES FOR FY 2026-2027 100-30-300-53330-00000 400.00$ 254473 02/05/2026 ROADLINE PRODUCTS INC. MATERIALS & SUPPLIES-RED PAINT 240-50-551-53100-00000 2,264.76$ 254474 02/05/2026 RUBEN SUSTAITA REFUND C&D 4669 MAIN AVE B00-022-533 246-00-000-22540-00000 803.00$ 254475 02/05/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR COMMUNITY CENTER 501-60-000-22328-00000 204.17$ 254471 02/05/2026 QUADIENT INC POSTAGE MACHINE METER INK 401-10-141-53100-11503 550.07$ 254472 02/05/2026 QUADIENT LEASING USA INC LEASE PAYMENTS INCLUDING MAINTENANCE 1/26/26 401-10-141-58140-11503 2,163.09$ 254473 02/05/2026 ROADLINE PRODUCTS INC. MATERIALS & SUPPLIES-RED PAINT 240-50-551-53100-00000 1,630.40$ 254468 02/05/2026 PRIME POWER EQUIPMENT INC MATERIALS & SUPPLIES FOR TREE SECTION 251-50-561-53100-00000 357.74$ 254469 02/05/2026 PRIMO BRANDS 8710000909-WATER & COFFEE SUPPLIES 12/19-1/18/26 100-60-620-53100-00000 540.97$ 254470 02/05/2026 PUENTE HILLS FORD LLC MATERIALS & SUPPLIES-UNIT 3155 402-50-591-53100-00000 132.89$ 254465 02/05/2026 PAGEFREEZER SOFTWARE INC PUBLIC RECORDS COMPLIANCE FOR SOCIAL MEDIA 100-60-610-51101-00000 1,656.14$ 254466 02/05/2026 PARTY 360 SUPPLIES LLC PINATAS FOR THE POSADA 100-60-610-53100-16105 650.00$ 254467 02/05/2026 PATRICIA BAEZ REIM RENTAL DEPOSIT JULIA MCENILL SR CTR 1/24/2026 501-60-000-22333-00000 500.00$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 324.76$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-591-53100-00000 287.16$ 254464 02/05/2026 PACIFIC PRODUCTS & SERVICES LLC MATERIALS & SUPPLIES FOR TRAFFIC SIGNS AND OTHER 245-50-550-53100-15622 4,351.71$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-591-53100-00000 52.44$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 40.76$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 78.57$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 22.67$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 22.61$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 40.38$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 33.14$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 47.76$ 254463 02/05/2026 O'REILLY AUTO PARTS MATERIALS & SUPPLIES FOR THE FLEET DEPARTMENT 402-50-590-53100-00000 35.05$ 254462 02/05/2026 OPENGOV, INC MASTER SERVICE AGREEMENT1/25/2026-1/24/2027 245-50-520-58105-55016 21,202.00$ 254462 02/05/2026 OPENGOV, INC MASTER SERVICE AGREEMENT1/25/2026-1/24/2027 254-50-520-58105-55016 28,095.50$ 254461 02/05/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPIES FOR POLICE DEPARTMENT 100-30-380-53100-00000 16.91$ 254461 02/05/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPIES FOR POLICE DEPARTMENT 100-30-380-53100-00000 42.20$ 254461 02/05/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-380-53100-00000 195.68$ 254461 02/05/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-310-53100-00000 61.40$ 254461 02/05/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-380-53100-00000 110.56$ 254460 02/05/2026 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES FOR TREE MAINTENANCE 245-50-550-53100-15622 60.07$ 254461 02/05/2026 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 22.09$ 254461 02/05/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-380-53100-00000 488.21$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 24.75$ 254460 02/05/2026 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES FOR TREE MAINTENANCE 251-50-571-53100-00000 44.34$ 254460 02/05/2026 NICHOLS LUMBER & HARDWARE MATERIAL & SUPPLIES FOR TREE MAINTENANCE 240-50-561-53100-00000 38.40$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 587.73$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 696.50$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 49.50$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 686.60$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 49.50$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 24.75$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 (8.24)$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 115.50$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 587.72$ 254458 02/05/2026 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 42.85$ 254458 02/05/2026 PRE-PAID LEGAL SERVICES, INC. PRE-PAID LEGAL SERVICES 100-00-000-21230-00000 42.85$ 254459 02/05/2026 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY FEB 2026 PREMIUM-BASIC LIFE;AD&D;STD;LTD INSURANCE 403-10-160-54130-00000 7,774.77$ 254456 02/05/2026 MAXIMO DE MATTA SOAP DISPENSER BOXES-MORGAN PARK RESTROOM 252-60-620-53371-00000 1,320.00$ 254457 02/05/2026 MOON VALLEY NURSERY CONSOLIDATED HOLDINGS, LLC REDBUD WESTERN FOR 13529 FRANCISQUITO AVE 251-50-560-53100-00000 1,657.52$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/7/2026 100-60-620-53371-00000 77.00$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 62.38$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 91.79$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 91.79$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 34.00$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 34.00$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 62.38$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 49.42$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 43.92$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 43.92$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 52.50$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 52.50$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 49.42$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 34.50$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 90.00$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 90.00$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 85.80$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 252-60-620-53371-00000 85.79$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/5/2026 100-60-620-53371-00000 34.50$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 12/30/25 252-60-620-53371-00000 85.80$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 12/9/2025 100-60-620-53371-00000 82.18$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 12/9/2025 252-60-620-53371-00000 82.17$ 254487 02/05/2026 STAPLES OFFICE SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 332.26$ 254488 02/05/2026 STERICYCLE, INC. JAN 2026 COLLECTION OF BIOHAZARD MATERIALS 100-30-360-53100-00000 85.83$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 12/30/25 100-60-620-53371-00000 85.79$ 254485 02/05/2026 SOUTHLAND TRANSIT, INC. FUEL COST BP NOV 2025 244-50-580-51100-15525 3,814.70$ 254485 02/05/2026 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE BP NOV 2025 244-50-000-42151-00000 (3,047.00)$ 254486 02/05/2026 SPRAGUES' ROCK AND SAND MATERIALS & SUPPLIES -CONCRETE, SHORT LOAD 240-50-551-53100-00000 629.02$ 254485 02/05/2026 SOUTHLAND TRANSIT, INC. FAREBOX REVENUE BP DEC 2025 244-50-000-42151-00000 (3,271.50)$ 254485 02/05/2026 SOUTHLAND TRANSIT, INC. FIXED ROUTE SERVICES BP NOV 2025 244-50-580-51100-15525 96,859.97$ 254485 02/05/2026 SOUTHLAND TRANSIT, INC. SPECIAL TRIPS BP DEC 2025 244-50-580-51100-15525 196.93$ 254485 02/05/2026 SOUTHLAND TRANSIT, INC. FIXED ROUTE SERVICES BP DEC 2025 244-50-580-51100-15525 99,545.58$ 254485 02/05/2026 SOUTHLAND TRANSIT, INC. FUEL COST BP DEC 2025 244-50-580-51100-15525 4,520.88$ 254483 02/05/2026 SONSRAY MACHINERY MAINTENANCE & REPAIR THE CASE LOADER 10/31/2025 402-50-590-53100-00000 773.18$ 254483 02/05/2026 SONSRAY MACHINERY MAINTENANCE & REPAIR THE CASE LOADER 10/29/2025 402-50-590-53100-00000 1,203.14$ 254484 02/05/2026 SOUTHERN CALIFORNIA GAS CO GAS-72725-CNG STATION-14747 RAMONA 12/1-1/1/26 402-50-590-53110-16140 13.39$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR ARC 100-60-680-53100-00000 101.28$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 36.18$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 428.26$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR FAMILY SERVICE CENTER 100-60-640-53100-00000 110.72$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 51.12$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 297.59$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR CITY COUNCIL 100-25-299-53100-11405 239.81$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 50.37$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 13.24$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 31.32$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 37.73$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR COMMUNITY CENTER 100-60-640-53100-16106 49.69$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 152.91$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 153.82$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 17.20$ 254479 02/05/2026 SESAC MUSIC LICENSE FEE 100-60-610-53330-00000 2,081.00$ 254480 02/05/2026 SHARPLINE SOLUTIONS, INC. PAVEMENT MARKING SUPPLIES AND TRAFFIC CONTROL 254-50-550-53100-15705 154.81$ 254481 02/05/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 501-60-000-22327-00000 253.82$ 254478 02/05/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-121533-CB-13154 FAIRGROVE 12/3-1/6/26 100-60-620-53402-00000 520.71$ 254478 02/05/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-157732-SP-1901 PUENTE 12/2-1/14/26 251-50-560-53402-00000 1,234.95$ 254478 02/05/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-180454-CP-701 FRAZIER 12/3-1/14/26 252-60-620-53402-00000 1,623.62$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 82.82$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR FOOD BASKETS 100-60-640-53100-16106 39.68$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 19.69$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 66.26$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 66.25$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 82.82$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 8.27$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 99.92$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 99.93$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 96.61$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 96.61$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 8.28$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 18.73$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 99.37$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 99.37$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 24.24$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 24.25$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 18.74$ 254505 02/05/2026 CESAR MARTIN REFUND C&D - BLDG-0323-1773 - 3131 MAINE AVE 246-00-000-22540-00000 300.00$ 254506 02/05/2026 FRANCHISE TAX BOARD ACT#13496-PP#03 PE 1/31/2026 100-00-000-21225-00000 378.17$ 254507 02/05/2026 GREG RUVOLO CANOPY TENT FOR HOLIDAY LUNCHEON AT WALNUT CREEK 100-10-150-53370-11123 1,200.00$ 254503 02/05/2026 AIR EFFICIENCY SERVICES ANDREW DIAZ REMAINING 50% DEPOSIT-ICE MACHINE-SENIOR CENTER 252-60-620-53371-00000 869.54$ 254504 02/05/2026 ARTURO PEDROZA REFUND RENTAL DEPOSIT MCNEILL CENTER HALL 1/17/26 501-60-000-22333-00000 500.00$ 254505 02/05/2026 CESAR MARTIN REFUND C&D - BLDG-0523-2117 - 3131 MAINE AVE 246-00-000-22540-00000 300.00$ 254502 02/05/2026 WEX BANK FUEL CARDS FOR CITY VEHICLES 1/23/2026 402-50-590-53110-16140 159.00$ 254503 02/05/2026 AIR EFFICIENCY SERVICES ANDREW DIAZ REMAINING 50% DEPOSIT-ICE MACHINE-SENIOR CENTER 100-60-620-53371-00000 869.54$ 254501 02/05/2026 WEST COAST ARBORISTS, INC JAN 2026 CITYWIDE TREE MAINTENANCE CONTRACT 251-50-561-51100-00000 5,235.30$ 254501 02/05/2026 WEST COAST ARBORISTS, INC CITYWIDE TREE MAINTENANCE CONTRACT 251-50-561-51100-00000 4,157.50$ 254499 02/05/2026 WEBCO LB LLC SWEEP BIKE TRAIL(BALDWIN PARK BLVD.) 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MATERIAL & SUPPLIES FOR TRAFFIC MAINTENANCE 245-50-550-53100-15622 13.90$ 254498 02/05/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 1,419.56$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 100-60-620-53100-00000 14.07$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 252-60-620-53100-00000 14.07$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 100-60-620-53100-00000 14.07$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 252-60-620-53100-00000 14.07$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 100-60-620-53100-00000 14.07$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 252-60-620-53100-00000 14.07$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 100-60-620-53100-00000 14.07$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 252-60-620-53100-00000 14.07$ 254496 02/05/2026 VESTIS GROUP, INC UNIFORM SERVICES FOR BUILDING MAINTENANCE STAFF 100-60-620-53100-00000 14.07$ 254493 02/05/2026 ULINE, INC. MATERIALS & SUPPIES FOR POLICE DEPARTMENT 100-30-360-53100-00000 337.74$ 254494 02/05/2026 US BANK VOYAGER FLEET SYS GAS CARD ACCOUNT#869356121 FOR POLICE DEPARTMENT 402-50-591-53110-16140 250.58$ 254495 02/05/2026 V & V MANUFACTURING REPAIR OF DEPARTMENT BADGES 12/10/2025 100-30-310-53371-00000 996.32$ 254492 02/05/2026 TONY'S AUTO BODY REPAIR TO LEFT FENDER UNIT 3120 ON 1/9/2026 402-50-591-53371-00000 887.50$ 254492 02/05/2026 TONY'S AUTO BODY REPAIR TO LEFT FENDER UNIT 3129 ON 1/16/2026 402-50-591-53371-00000 475.00$ 254493 02/05/2026 ULINE, INC. GLOVES FOR PATROL 100-30-310-53100-00000 275.05$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/7/2026 252-60-620-53371-00000 35.50$ 254490 02/05/2026 THE PUN GROUP LLP AUDIT THE CITY YEAR END 6/30/2025 BILLING#4 256-20-210-51101-12420 4,206.00$ 254491 02/05/2026 T-MOBILE PHONE-55455-POLICE DEPARTMENT 12/21-1/20/26 100-30-310-53403-00000 2,579.71$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/7/2026 252-60-620-53371-00000 77.00$ 254489 02/05/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 1/7/2026 100-60-620-53371-00000 35.50$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 19.29$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 (22.43)$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 18.21$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 18.20$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 140.55$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 140.56$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 (22.43)$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 13.40$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 7.44$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 7.44$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 43.19$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 43.19$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 13.40$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 11.02$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 17.66$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 17.66$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 12.14$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 12.13$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 11.02$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 43.53$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 17.10$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 17.10$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 2.10$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 43.53$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 16.53$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 16.54$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 2.10$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 22.05$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 8.22$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 8.22$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 14.77$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 14.78$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 22.06$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 12.69$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 22.59$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 22.59$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 47.37$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 47.37$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 12.70$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 98.42$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 41.92$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 41.93$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR ZOCALO PARK 110-60-685-53100-00000 165.42$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR ARC 100-60-680-53100-00000 121.46$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 98.41$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 36.76$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 36.76$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR WINTERFEST 100-60-610-53100-16148 161.00$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 62.51$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR PARADE 100-60-610-53100-16148 55.22$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR PARADE 100-60-610-53100-16148 268.82$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 12.69$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 12.69$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 62.51$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 19.68$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 100-60-620-53100-00000 85.36$ 254508 02/05/2026 HOME DEPOT ACT#23270-SUPPLIES FOR RECREATION&BLDG MAINTENANCE 252-60-620-53100-00000 85.36$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0013284 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,110.16$ DFT0013285 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 1,285.38$ DFT0013286 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 850.00$ DFT0013281 01/29/2026 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 21,403.00$ DFT0013282 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 564.26$ DFT0013283 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 15,776.16$ DFT0013278 01/29/2026 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 31,450.49$ DFT0013279 01/29/2026 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 361.80$ DFT0013280 01/29/2026 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 24,280.62$ DFT0013269 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 1,861.35$ DFT0013272 01/29/2026 PERS-RETIREMENT PERS ADD'L SERVICE CREDIT 100-00-000-21206-00000 675.73$ DFT0013277 01/29/2026 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 37,278.83$ DFT0013266 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 26.24$ DFT0013267 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 3,436.85$ DFT0013268 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 6,144.18$ DFT0013263 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,702.24$ DFT0013264 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 2,557.68$ DFT0013265 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,413.98$ DFT0013261 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 564.26$ DFT0013262 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 52,015.77$ DFT0013259 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 11,557.50$ DFT0013260 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 1,732.82$ DFT0013256 01/29/2026 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,664.35$ DFT0013257 01/29/2026 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 10,338.01$ DFT0013258 01/29/2026 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 13,569.16$ DFT0013253 01/29/2026 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 197.16$ DFT0013254 01/29/2026 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0013255 01/29/2026 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 36,639.31$ DFT0013241 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 2,519.53$ DFT0013243 01/27/2026 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 141.96$ DFT0013244 01/27/2026 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 189.28$ DFT0013238 01/27/2026 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 96.00$ DFT0013239 01/27/2026 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 120.00$ DFT0013240 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 962.68$ 254517 02/05/2026 MIGUEL TELLEZ POST-REPORT WRITING-2/11/26 501-30-000-22410-00000 8.00$ 254518 02/05/2026 RAQUEL M. CERVANTES CASE# RID 1202591- NOE CERVANTES 100-00-000-21225-00000 115.39$ DFT0013237 01/27/2026 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 12.00$ 254514 02/05/2026 LOS ANGELES COUNTY SHERIFFS DEPARTMENT LEVYING OFFICER FILE#3302501060096-W.GARNISHMENT 100-00-000-21225-00000 142.40$ 254515 02/05/2026 MARCELINA TORRES REFUND RENTAL DEPOSIT MCNEILL CENTER HALL 1/4/26 501-60-000-22333-00000 500.00$ 254516 02/05/2026 MARTHA CALDERA REFUND RENTAL DEPOSIT FOR EVENT AT ARC 10/10/25 501-60-000-22333-00000 500.00$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 20.01$ 254512 02/05/2026 JOSE A. AGUAYO REFUND C&D - BLDG-0224-3328 - 14638 LOS ANGELES ST 246-00-000-22540-00000 360.00$ 254513 02/05/2026 KENNETH HUI LION DANCE PERFORMANCE-LUNAR NEW YEAR-2/11/26 501-60-000-22327-00000 538.00$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 23.88$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 23.87$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 20.01$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 7.16$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 43.01$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 43.01$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 42.12$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 42.11$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 7.16$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 16.44$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 14.89$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 14.90$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 19.29$ 254510 02/05/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 16.44$

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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0013587 02/05/2026 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 0.10$ DFT0013589 02/05/2026 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 0.02$ Grand Total: 1,704,836.21$
DFT0013581 02/05/2026 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 6,900.42$ DFT0013582 02/05/2026 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 26,781.06$ DFT0013583 02/05/2026 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 39,005.21$ DFT0013567 02/05/2026 EMPOWER RETIREMENT EMPOWER CITY PAID 100-00-000-21257-00000 2,625.00$ DFT0013568 02/05/2026 EMPOWER RETIREMENT EMPOWER CITY PAID 100-00-000-21257-00000 1,152.80$ DFT0013580 02/05/2026 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 93,468.47$ DFT0013563 02/05/2026 EMPOWER RETIREMENT DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 414.80$ DFT0013565 02/05/2026 EMPOWER RETIREMENT DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 18.81$ DFT0013566 02/05/2026 EMPOWER RETIREMENT EMPOWER CITY PAID 100-00-000-21257-00000 3,400.00$ DFT0013544 02/05/2026 EMPOWER RETIREMENT EMPOWER 100-00-000-21232-00000 2,776.53$ DFT0013545 02/05/2026 AMERICAN FIDELITY ASSURANCE COMPANY FSA - AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 1,622.48$ DFT0013562 02/06/2026 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 3,810.51$ DFT0013542 02/05/2026 EMPOWER RETIREMENT EMPOWER RETIREMENT 100-00-000-21213-00000 2,505.46$ DFT0013543 02/05/2026 EMPOWER RETIREMENT EMPOWER 100-00-000-21232-00000 3,229.00$ DFT0013463 02/04/2026 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 460.82$ DFT0013464 02/04/2026 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 20.00$ DFT0013541 02/05/2026 EMPOWER RETIREMENT EMPOWER 100-00-000-21213-00000 13,550.00$ DFT0013453 02/04/2026 EMPOWER RETIREMENT EMPOWER 100-00-000-21213-00000 8,422.00$ DFT0013459 02/04/2026 EMPOWER RETIREMENT EMPOWER CITY PAID 100-00-000-21257-00000 5,250.00$ DFT0013462 02/04/2026 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 185.95$ DFT0013433 01/29/2026 TRUIST GOVERNMENTAL FINANCE LEASE REV REFUND BONDS-CC-INTEREST-2/1/26 610-00-000-55742-00000 48,155.71$ DFT0013436 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' RETIRED HEALTH PREMIUM 100-25-299-50223-00000 22,676.00$ DFT0013437 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' ACTIVE & RETIRED HEALTH ADMIN FEE 100-25-299-50220-00000 275.92$ DFT0013381 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 850.00$ DFT0013382 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 715.90$ DFT0013395 01/29/2026 PERS-RETIREMENT ROUNDING DIFFERENCE 100-25-299-53370-00000 (0.08)$ DFT0013378 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 16,626.16$ DFT0013379 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,110.16$ DFT0013380 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTHCARE HEALTH INSURANCE 100-00-000-21210-00000 1,285.38$ DFT0013363 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' PERS GOLD HEALTH INSURANCE 100-00-000-21210-00000 6,144.18$ DFT0013364 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 715.90$ DFT0013377 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 564.26$ DFT0013360 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HEALTH INSURANCE 100-00-000-21210-00000 1,413.98$ DFT0013361 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 26.24$ DFT0013362 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' UNITED HEALTH CARE HARMONY HEALTH INSURANCE 100-00-000-21210-00000 3,436.85$ DFT0013357 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' KAISER HEALTH INSURANCE 100-00-000-21210-00000 55,116.21$ DFT0013358 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' HEALTH NET SALUD Y MAS HEALTH INSURANCE 100-00-000-21210-00000 1,702.24$ DFT0013359 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD TRIO 100-00-000-21210-00000 2,557.68$ DFT0013354 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' BLUESHIELD HEALTH INSURANCE 100-00-000-21210-00000 11,557.50$ DFT0013355 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM SELECT HEALTH INSURANCE 100-00-000-21210-00000 1,732.82$ DFT0013356 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' ANTHEM TRADITIONAL HEALTH INSURANCE 100-00-000-21210-00000 564.26$ DFT0013320 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' RETRO HEALTH INSURANCE PREMIUM 100-00-000-21210-00000 26.24$ DFT0013329 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 (1,145.45)$ DFT0013338 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 (2,290.90)$ DFT0013305 01/29/2026 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 1,451.00$ DFT0013310 01/29/2026 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 165.40$ DFT0013312 01/29/2026 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 503.20$ DFT0013295 01/29/2026 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 49.04$ DFT0013301 01/29/2026 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 0.93$ DFT0013302 01/29/2026 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 1,426.10$ DFT0013287 02/05/2026 CALIFORNIA PUBLIC EMPLOYEES' PERS PLATINUM HEALTH INSURANCE 100-00-000-21210-00000 715.90$ DFT0013293 01/29/2026 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 0.93$ DFT0013294 01/29/2026 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 31.09$

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ITEM NO: 2.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Anthony Ceballos, Accountant
DATE: February 18, 2026

SUBJECT: Treasurer's Report CC - December 2025

SUMMARY:

Attached is the Treasurer’s Report for the month of December 2025. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code.

RECOMMENDED ACTION:

It is recommended that the City Council receive and file the Treasurer’s Report for December 2025.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Treasurer Report December 2025

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ITEM NO: 3.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Shirley Quinones, Chief Deputy City Clerk
DATE: February 18, 2026

SUBJECT: Meeting Minutes of February 4, 2026

SUMMARY:

The City Council held the following meeting on February 4, 2026: the Regular City Council Meeting.

RECOMMENDED ACTION:

It is recommended that the City Council approve the following meeting minutes of the Regular City Council Meeting held on February 4, 2026:

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

None

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Meeting Minutes of February 4, 2026

Page 24 of 188 ends

02-04-2026 City Council Regular Meeting Minutes

Page 1 of 4 ends

CITY COUNCIL

REGULAR MEETING
Minutes
February 4, 2026, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Daniel Damian
Jean M. Ayala
Alejandra Avila
Emmanuel J. Estrada
Manuel Lozano

These minutes are presented in Agenda order.

CALL TO ORDER
The meeting was called to order at approximately 7:03 p.m. by Mayor Damian.

INVOCATION
The Invocation was given by Pastor Jackson.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Ayala.

ROLL CALL
City Clerk Saenz performed roll call:

MEMBERS:

Council Member Alejandra Avila (present)
Council Member Emmanuel Estrasda (present)
Council Member Manuel Lozano (present)
Mayor Pro Tem Jean M Ayala (present)
Mayor Daniel Damian (present)
REPORT FROM CLOSED SESSION – NO CLOSE SESSION WAS CONDUCTED.

ANNOUNCEMENTS

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Councilmember Estrada and the City Council presented a Certificate of Recognition to Cailei Audrey Buna from Sierra Vista High School for being the First Female to reach 1,000 Career Basketball Points.

PUBLIC COMMUNICATIONS
Mayor Damian opened Public Communications at approximately 7:17 p.m., the following spoke:

1) Irma Morales 2) Cindy Rubio 3) Marco Ornelas
4) John Rios 5) Lynn

Seeing no one else wishing to speak, public communications was closed.

CONSENT CALENDAR

1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt.

Motion Passed [5 – 0 ]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

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02-04-2026 City Council Regular Meeting Minutes

Page 2 of 4 ends

2. Meeting Minutes of January 21, 2026, and Special Meeting Minutes of December 17, 2025.

Motion to approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and Housing Authority Meeting held on January 21, 2026 and the Special Meeting held on December 17, 2025.

MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt.

Motion Passed [5 – 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

3. Acquisition of Specialized Firearms for SWAT Operations Motion to:

1. Approve the acquisition of ten (10) Daniel Defense DDM4v7 select-fire rifles and associated tactical accessories for SWAT operations at a total cost of $45,824.46; and

2. Authorize the Director of Finance to make the appropriation and necessary budget adjustment using the Federal Asset Forfeiture Fund (Fund #205) for this purchase; and

3. Authorize the Chief of Police to execute the purchase upon Council approval and complete all necessary procurement documentation.

MOTION: It was moved by Daniel Damian, seconded by Manuel Lozano to adopt.

Motion Passed [5 – 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

4. Authorize Award of Contract to FS Contractors, Inc. to Construct Block Walls at Ana Montenegro Park
Motion to:

1. Approve and award the construction contract to construct block walls at Ana Montenegro Park to FS Contractors, Inc. in the amount of $105,775.00; and

2. Approve a 25% construction contingency in the amount of $26,443 for the project; and

3. Authorize the Mayor and City Clerk to execute the contract with FS Contractors, Inc.; and

4. Authorize the Director of Finance to make appropriations and budget adjustments to cover the awarded contract amount plus the contingency, and set up necessary account numbers.

Item #4 was pulled for further discussion.

MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt as amended with a 25% contingency. Motion Passed [5 – 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

5. Authorization to Publish a Request for Proposals (RFP) for Citywide Landscape Maintenance Services
Motion to:

1. Authorize Staff to publish a Request for Proposal for Professional Landscape Maintenance Services to commence in May 2026.; and

2. Continue with the current landscape vendor to maintain existing contract sites until a new contract is awarded (the City is currently negotiating the CIP increase).; and

3. Authorize the Director of Finance to make the appropriation and necessary budget adjustments.

MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt.

Motion Passed [5 – 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

PUBLIC HEARING

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02-04-2026 City Council Regular Meeting Minutes

Page 3 of 4 ends

REPORTS OF OFFICERS

6. Honorary Memorial Sign for Officer Sam Riveros
Motion to:

1. Option 1 - Install the memorial sign designation at the 4200 block of Filhurst Avenue as "Officer Sam Riveros; and

2. Rename a portion of Bogart Avenue between Ramona Blvd. and Pacific Avenue as Officer Sam Riveros during the same time as the Memorial in font of City Hall; and

3. Authorize the installation of Memorial Street signs at the selected location; and

4. Direct staff to coordinate with appropriate City departments to complete the installation and plan a dedication ceremony; and

5. Authorize the Director of Finance to make the necessary appropriation and budget adjustments within the Public Works existing resources.

MOTION: It was moved by Jean M Ayala, seconded by Manuel Lozano to adopt.

Motion Passed [5 – 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

7. Animal Control Comparison: Inland Valley Humane Society (IVHS) and Los Angeles County Animal Care & Control Presented by Captain Josh Henricks Motion to receive and file presentation, direct staff to bring back IVHS agreement with the addition of a dedicated animal control officer with all the Events of Services listed with the discounted prices.

MOTION: It was moved by Daniel Damian, seconded by Manuel Lozano to adopt.

Motion Passed [5 – 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

8. CDBG Sidewalk Project Update presented by Daniel Padilla, Director of Public Works.

Daniel Padilla, Director of Public works gave an update on the sidewalks being repaired and the possibility to have more streets added to the project in the near future.

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

Mayor Damian and Councilmember Avila sought from the City Council consensus to direct staff to bring back a staff report regarding Data Center Moratorium and options.

Councilmember Estrada sought consensus from the City Council to direct staff to inform the community regarding the switch of Animal Control and the resources or animal services.

Mayor Damian sought from the City Council consensus to direct staff to inform residents of the duties that the law enforcement can do within our local jurisdiction when Immigration and Customs Enforcement (ICE) is in the process of taking a person and vandalizing the person’s personal vehicle. Where does our Police Department stand and our role. We will not work with ICE.

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02-04-2026 City Council Regular Meeting Minutes

Page 4 of 4 ends

ADJOURNMENT
Mayor Damian motioned to adjourn the meeting at approximately 9:22 p.m.

APPROVED: February 18, 2026

Daniel Damian, Mayor

ATTEST:

Christopher Saenz, City Clerk

Page 28 of 188 ends

Page 1 ends

ITEM NO: 4.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Shirley Quinones, Chief Deputy City Clerk
DATE: February 18, 2026

SUBJECT: Consideration of Approval and Adoption of Resolution 2026- 001, Updating the City-Wide and Department Records
Retention Schedule.

SUMMARY:

This report seeks that the City Council consider the approval and adoption of Resolution 2026-001 to update the City-wide and Department Records Retention Schedules.

RECOMMENDED ACTION:

It is recommended that the City Council:

1. Approve and adopt Resolution No. 2026-001 entitled, "A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING RECORDS RETENTION SCHEDULES, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS"; and

2. Repeal Resolution No. 2024-002

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

In 2019, the City Council of the City of Baldwin Park adopted records retention schedules for all departments. On February 7, 2024 the City Council adopted Resolution 2024-002 updating the schedules to ensure legal compliance and to bring the schedules current with new laws that have been passed since 2024. The City of Baldwin Park selected Gladwell Governmental Services, Inc., an expert in local government records, to upgrade its records management program. An upgrade in the existing program was necessary to reduce current and future records storage costs, eliminate duplication of effort, increase efficiency and take advantage of current technology and changes in law.

The upgrades of the records retention schedules are driven by many factors, including:
• Limited space in City Hall
• Escalating records storage expenses
• Production of a various permanent records
• Technology advancements
• Changes in law

The purpose of the program is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation and disposal of all City records.

Page 29 of 188 ends

Page 2 ends

DISCUSSION:

The retention schedules provide clear, specific records descriptions and retention periods, and apply current law and technology to the management of Baldwin Park’s records. By identifying which department is responsible for maintaining the original record, and by establishing clear retention periods for different categories of records, Baldwin Park will realize significant savings in labor costs, storage costs, free filing cabinet and office space, and realize operational efficiencies.

It is standard business practice for California cities to authorize the routine destruction of records that have exceeded their adopted retention period, upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and/or City Attorney, which is provided in Section 2 of the Resolution No. 2026-001.

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Resolution No. 2026-001- Updated Records Retention Schedules

Page 30 of 188 ends

RESOLUTION NO. 2026-001

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK ADOPTING UPDATED RECORDS RETENTION SCHEDULES,

AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS AND
RESCINDING RESOLUTION 2024-002

WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Baldwin Park; and

WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any city record which has served its purpose and is no longer required may be destroyed; and

WHEREAS, the State of California has adopted guidelines for retention period for various government records; and

WHEREAS, the City of Baldwin Park previously passed Resolution 2024-002, adoption records retention schedules for the city.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS:

Section 1. The records of the City of Baldwin Park, as set forth in the records retention schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed, as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule, upon the request of the department head and with the consent in writing of the City Clerk, without further action by the City Council of the City of Baldwin Park.

Section 2. With the consent of the city clerk, city manager, and city attorney, updates are hereby authorized to be made to the records retention schedule without further action by the City Council of the City of Baldwin Park.

Section 3. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the State of California Public Records Act.

Section 4. Resolution 2024-002 is hereby rescinded.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Page 31 of 188 ends

PASSED, APPROVED, AND ADOPTED this 18th day of FEBRUARY, 2026.

_____________________________
Daniel Damian
Mayor

ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK

I, Christopher Saenz , City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2026-001 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 18, 2026 and that the same was adopted by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Chirstopher Saenz
City Clerk

Page 32 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-1Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is the "Lead Department" or "Staffing Department" Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

CITY WIDE (Used by ALL Departments)
Lead Dept. CW-001 Advertising (Legal, Public Notices, etc.) 2 years Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Brown Act challenges must be filed within 30
or 90 days of action; Statute of Limitations on
Municipal Government actions is 3 - 6 months;
GC §§34090, 54960.1(c)(1)
Lead Dept. CW-002
Agenda Staff Reports (City Council,
Redevelopment Agency, Successor
Agency / Oversight Board)
Follows
retention for
subject
matter
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
City Clerk maintains a complete agenda
packet 5 years; GC §34090
Lead Dept.
(Managing the
Agreement /
Contract)
CW-003
Agreements / Contracts
(INFRASTRUCTURE) Change Orders /
Notices of Completion
(Examples of Infrastructure - Architects,
Buildings, bridges, covenants / CC&Rs,
development, park improvements, property
restrictions, reservoirs, sewers, sidewalks,
street / alley improvements, utilities, water,
etc.)
P
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Send all original contracts to the City Clerk;
Department preference; Statute of Limitations
is 4 years; 10 years for Errors & Omissions;
land records are permanent by law; CCP
§§337. 337.1(a), 337.15, 343; GC §34090,
Contractor has retention requirements in 48
CFR 4.703
Lead Dept.
(Managing the
Agreement /
Contract)
CW-004
Agreements / Contracts (NON-
INFRASTRUCTURE) Change Orders /
Notices of Completion
(Examples of Non-Infrastructure -
Consultants, Franchises, Landscaping,
Painting, Paving, Tree Trimming, Leases,
Personnel, Professional Services, etc.)
Completion
+ 10 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Send all original contracts to the City Clerk;
Department preference Statute of Limitations
is 4 years; 10 years for Errors & Omissions;
land records are permanent by law; CCP
§§337. 337.1(a), 337.15, 343; GC §34090,
Contractor has retention requirements in 48
CFR 4.703
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 33 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-2Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept.
(Managing the
Agreement /
Contract)
CW-005
Agreements / Contracts:

ADMINISTRATIVE FILES - NOT funded
by a grant
(Correspondence, Project Administration,
Project Schedules, Certified Payrolls,
Copies of Invoices, Logs, RFPs / Request
for Proposals, etc.)
Completion
+ 10 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Covers E&O Statute of Limitations (insurance
certificates are filed with agreement);
Published Audit Standards=4-7 years; Statute
of Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337 et.
seq., GC §34090
Lead Dept.
(Managing the
Agreement /
Contract)
CW-006
Agreements / Contracts:

ADMINISTRATIVE FILES - WITH grant
funding
Includes Agreements / Contracts
approved by the Department Director
(Copies of Invoices, Correspondence,
Project Administration, Project Schedules,
Certified Payrolls, Logs, Insurance
Certificates, RFPs, Successful Proposals,
etc.)
Completion
+ 10 years
or After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Some Grant Funding Agencies require audits;
Meets auditing standards; Grants covered by a
Consolidated Action Plan are required for 5
years; Uniform Admin. Requirements for
Grants to Local Governments is 3 years from
expenditure report or final payment of grantee
or subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, & 570.502(a), 29 CFR

97.42; OMB Circular A-133; GC §34090, GC
§8546.7
Lead Dept.
(Managing the
Agreement /
Contract)
CW-007
Agreements / Contracts:

UNSUCCESSFUL BIDS / PROPOSALS /
RESPONSES to RFPs (Request for
Proposals) / RFQs (Request for
Qualifications) that don't result in a contract
2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
CW-008 Bids: See Agreements / Contracts
Staffing Dept. CW-009
Boards, Commissions, / Committees:

Recordings - AUDIO TAPES of Meetings /
Audio Tapes (except Council - see City
Clerk's schedule)
1 year Tape
(Mag)
City preference (only required for 30 days);
consistent with City Council policy; GC
§54953.5(b)
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 34 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-3Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Staffing Dept. CW-010
Boards, Commissions, / Committees:

Citizens Advisory Formed by CITY
COUNCIL (Agendas, Notices, Affidavits
of Postings, Proof of Publications, etc.)
2 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Statute of Limitations for some Municipal
Government actions is 3 - 6 months; CCP§335
337 et seq; GC §§34090, 65009(c)(1)
Staffing Dept. CW-011 Boards, Commissions, / Committees: City Council Subcommittees (All records) 2 years Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Subcommittees can not take action -- all
recommendations go to the full Council; Brown
Act challenges must be filed within 30 or 90
days of action; GC §§34090, 54960.1(c)(1)
CW-012 Brochures: See Reference Materials
Lead Dept. CW-013 Cash Receipts Detail / Backup 5 years Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Retained in originating department for auditing
purposes; GC §34090
Lead Dept. CW-014
Committees: Internal attended by
employees (e.g. Records Management
Committee, In-House Task Forces, etc.)
2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
CW-C-046 Copies / duplicates of any record
Copies -
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090.7
Lead Dept. CW-016 Complaints / Service Orders (operational) 3 years Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Statute of Limitations for personal property,
fraud, etc. is 3 years; Claims must be filed in 6
months; CCP §§338 et seq., 340 et seq., 342,
GC §§945.6, GC §34090
CW-017 Contracts: See Agreements
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 35 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-4Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept. that
Authors
Document
or
Receives the
City's Original
Document.

CW-018
Correspondence - ROUTINE
(IF CONTENT relates in a SUBSTANTIVE
way to the conduct of the public's
business)
(e.g. Administrative Files, Chronological
Files, e-mail / email with SUBSTANTIVE
content, General Files, Letters,
Memorandums, Miscellaneous Reports,
Press Releases, Public Records Requests,
Reading Files, Working Files, etc.)
SUBSTANTIVE synonyms: Significant,
Meaningful, Considerable, Essential
IF the Content relates in a SUBSTANTIVE
way to the conduct of the public's business
2 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
ONLY IF the Content relates in a substantive
way to the conduct of the public's business;
City of San Jose v. Superior Court (2017) 2
Cal.5th 608 GC §34090;
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 36 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-5Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-019
Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, Interagency /
Intraagency Memoranda not retained in
the ordinary course of business
Content NOT Substantive, / NOT made /
retained for the purpose of preserving the
informational content for future reference
(e.g. calendars, checklists, e-mail / email,
e-comments, flyers, invitations, instant
messaging, logs, mailing lists, meeting
room registrations, staff Teams
videoconference chats, notes / recordings,
supply inventories, telephone messages,
text messages, transmittal letters, thank
yous, requests from other cities, social
media, undeliverable envelopes / returned
mail, visitors logs, voice mails, etc.)
When No
Longer
Required
Mag, Ppr
Electronic and paper records are filed and
retained based upon their CONTENT E-
mails, electronic records, or social media
postings where either the CONTENT relates in
a SUBSTANTIVE way to the conduct of the
public's business, or ARE made or retained
for the purpose of preserving the informational
content for future reference are SAVED by
printing them out and placing them in a file
folder, or saving them electronically. If not
mentioned here, consult the City Attorney to
determine if a record is considered transitory /
preliminary draft. GC §§34090, 7927.500; 64
Ops. Cal. Atty. Gen. 317 (1981); City of San
Jose v. Superior Court (2017) 2 Cal.5th 608
Lead Dept. CW-020 Drafts / Notes: Drafts that are revised (retain final version)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
As long as the drafts and notes are not
retained in the "Regular Course of Business".

Consult the City Attorney to determine if a
record is considered a draft. GC §§34090,
7927.500
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 37 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-6Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept.
(Managing the
Grant)
CW-021
Grants / CDBG / Reimbursable Claims /
FEMA Claims / OES Claims Subventions
(SUCCESSFUL Reports, other records
required to pass the funding agency's
audit, if required)
Send Application / Final Award to Finance
Applications (successful), program rules,
regulations / procedures, reports to grant
funding agencies, correspondence, audit
records, completion records
After
Funding
Agency
Audit, if
required -
Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After

91.105(h), 92.505, 570.490, & 570.502(a), 29
CFR 97.42; OMB Circular A-110 & A-133; GC
§34090; GC §8546.7
Lead Dept.
(Managing the
Grant)
CW-022 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Lead Dept. CW-023 Grievances Resolved at Department Level Final
Disposition
+ 5 years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
City's Preference; All State and Federal laws
require retention until final disposition of formal
complaint; State requires 2 years after action is
taken; GC §§12946, 12960, 34090
Lead Dept. CW-024
COIs / Certificate of Insurance / Insurance
Certificates (from outside entities) - that
can't be matched to an agreement /
contract but vendor may be doing business
with the Agency
11 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
If you cannot determine what is the lead
department, send to Risk Management.

Longest Statute of Limitations is 10 years;
Conforms with Agreement Retention (usually
filed with agreement); CCP §337 et seq.; GC
§34090
CW-025 Minutes: See Commissions, Committees /
Boards
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 38 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-7Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-045
Material Data Safety Sheet (MSDS) /
Safety Data Sheet (SDS) / Chemical Use
Report Form (/ records of the chemical /
substance / agent, where / when it was
used)
30 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long as
a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to qualified
employers; Claims can be made for 30 years
for toxic substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(ii)(B), GC §34090
Lead Dept. CW-026 Newspaper Clippings
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Non-records - may be obtained from the
newspaper company; GC §34090
CW-027 Non-records
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Published documents, books and pamphlets,
etc. printed by outside agencies that do not
materially impact the conduct of the public's
business, unused forms (except ballots and as
indicated in a retention schedule), etc.; GC
§34090
Staffing
Depart. CW-028
Notices: Public Hearing Notices /
Affidavits of Publications / Affidavits of
Posting Notices / Legal Advertising /
Proofs of Publications \
2 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Statute of Limitations for some Municipal
Government actions is 3 - 6 months; CCP§335
337 et seq; GC §§34090, 65009(c)(1)
Lead Dept. CW-029
Personnel Files - Supervisors File of
notes
incorporated into Annual Performance
Appraisals (Except for Police Department)
1 year
(Upon
Separation,
Send to
Personnel)
Before
Annual
Performanc
e Evaluation
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Preliminary drafts; Notes maintained in a
separate folder to be incorporated into
performance evaluation, or to document
progressive discipline; GC §34090 et seq.

Lead Dept. CW-030 Personnel Work Schedules (Except for Police Department) 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 39 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-8Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-030.5 Photographs
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Preliminary Drafts (retention is placed on the
record the photograph is used in - Brochure,
Report, etc.); destroy unnecessary
photographs. GC §34090
CW-031
Reference Materials: Policies, Procedures,
Brochures, Handbooks, Manuals, Plans (if
not provided in the schedule), Standard
Operating Procedures (SOPs), Studies,
Newsletters / Reports (if not provided in
the schedule),: Produced by OUTSIDE
ORGANIZATIONS (League of California
Cities, Chamber of Commerce, etc.)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Non-Records
Lead Dept. CW-032
Reference Materials: Policies, Procedures,
Brochures, Handbooks, Manuals, Plans (if
not provided in the schedule), Standard
Operating Procedures (SOPs), Studies,
Newsletters / Reports (if not provided in
the schedule),: Produced by OUTSIDE
ORGANIZATIONS (League of California
Cities, Chamber of Commerce, etc.)
Minimum of
2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. CW-034 Reports, Studies (Historically significant) P Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Administratively and Historically significant,
therefore retained permanently; GC §34090
Lead Dept. CW-035 Reports, Studies (other than Historically significant reports - e.g. Annual Reports)
Minimum 2
years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; If historically
significant, retain permanently; GC §34090
Lead Dept. CW-036 Special Event Permits / Insurance
Certificates 2 years
Yes:

Before
Event
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Lead Dept. CW-037 Subpoenas 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 40 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-9Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-038 Surveys / Questionnaires (that the City issues) 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
CW-039 Tapes: See Boards / Commissions S / I Yes: After

QC & OD
Lead Dept. CW-040
Training EMPLOYEE RECORDS (If
Records are Created)

Required Information for all Employee
Training:

Employee Name
Training Provider’s Name
Date
Duration (length)
Core Competencies / Skills
Certifications / Qualifications
Separation
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
LC §1198.5, 6401.9(f), 6429(c); 8 CCR §3203
et seq., 29 CFR 1627.3(b)(ii), GC §§12946,
12960, 34090, 53235.2(b), 53237.2(b);
53238.3(b)
Lead Dept.
(Presenting
the Training)
CW-041
Training Presented by Staff - COURSE

RECORDS
(Attendance Rosters / Sign-in Sheets,
Outlines / Materials; includes Ethics, Fiscal
& Financial, Harassment, Workplace
Violence, Safety Training, Tailgates)
5 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; Ethics, Fiscal and
Financial, Harassment & Workplace Violence
Prevention Training are 5 years;
EEOC/FLSA/ADEA (Age) requires 3 years for
promotion, demotion, transfer, selection, or
discharge; State Law requires 4 2 -3 years for
personnel actions; 8 CCR §3203 et seq., 29
CFR 1602.31; LC §6429(c); GC §§12946,
12960, 34090, 53235.2(b), 53237.2(b);
53238.3(b); LC §6401.9(f),
Lead Dept. CW-042 Volunteer Applications / Agreements - Unsuccessful Applicants 3 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference (Courts treat
volunteers as employees); EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge; 29
CFR 1602.31 & 1627.3(b)(1)(i)&(ii), GC §§
12960, 34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 41 of 188 ends

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Page CW-10Ver. 14.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Lead Dept. CW-043
Volunteer Applications / Agreements
(includes emergency contact information) -
Successful Applicants
Inactive /
Separation
+ 3 years
Mag, Mfr,
OD, Ppr S / I Yes: After

Providing
Service / Work
CW-044
Work Orders / Service Requests (Internal
department providing service retains
originals; department requesting service is
considered a copy)
3 years Yes Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Consistent with operational complaints; CCP
§§338 et seq., 340 et seq., 342, GC §§945.6,
GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 42 of 188 ends

RECORDS RETENTION SCHEDULE: CHIEF EXECUTIVE OFFICER Page CEO-1Ver. 9.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

CHIEF EXECUTIVE OFFICER
Chief
Executive
Officer
CEO-002 Chief Executive Officer / City Council
Correspondence ("Chron File) 4 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference to match Council
Member terms; GC §34090
Chief
Executive
Officer
CEO-004 Legislation (State / Federal positions approved by Council) 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Chief
Executive
Officer
CEO-005 Projects / Issues (Issues / projects will vary
over time - e.g. Library, etc.)
Minimum 2
years
Yes: While
Active
Issues
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
Chief
Executive
Officer
CEO-006 Public Relations / Press Releases 2 years Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 43 of 188 ends

RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-1Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

CITY CLERK
City Clerk CC-001
Agenda Packets after 2003
(prior to 2003, packets were filed by
subject matter - see Citywide schedule)
P Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; Agenda Packets after
2003 are imaged and retained permanently.

Prior to 2003, the Agenda Packets were filed
by subject matter, and the Lead Department
was responsible for maintaining it for its
retention period; GC §34090 et seq.

City Clerk CC-002
Agreements / Contracts: ALL LAND /
INFRASTRUCTURE:

Architects, Buildings, bridges, covenants /
CC&Rs, development (DDAs), Owner
Participation (OPAs), park improvements,
property restrictions, reservoirs, sewers,
sidewalks, street / alley improvements,
utilities, water. Exceptions:

Demolitions, landscaping, street paving
P
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
All infrastructure, JPAs, & Mutual Aid contracts
are permanent for emergency preparedness;
Statute of Limitations is 4 years; 10 years for
Errors & Omissions; land records are
permanent by law; CCP §§337. 337.1(a),
337.15, 343; GC §34090, Contractor has
retention requirements in 48 CFR 4.703
City Clerk CC-003
Agreements / Contracts: ALL NON-
INFRASTRUCTURE:

Consultants, Franchises, Landscaping,
Painting, Slurry Seals (Paving), Tree
Trimming, Leases, Personnel,
Professional Services, (Not Infrastructure
projects)
Completion
+ 10 years
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; Statute of Limitations
is 4 years; 10 years for Errors & Omissions;
CCP §§337. 337.1(a), 337.15, 343; GC §34090
City Clerk CC-004
Agreements / Contracts: Joint Powers
Agreements (JPAs) Memorandum of
Understanding (MOUs)
P
Yes:

Before
Expiration
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Administrative & legal value (Emergency
Preparedness), GC §34090
City Clerk CC-005 Annexations P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Land Records; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 44 of 188 ends

RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-2Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-006
Council / Redevelopment Meetings:

Recordings - AUDIO RECORDINGS of
Meetings / Audio Tapes
10 years Mag Department Preference; (only required for 30 days); GC §54953.5(b)
Lead Dept. CC-007
Bids - Council-approved: Unsuccessful
(Successful bids are filed with the
appropriate agreement / contract)
2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
City Clerk CC-008 Boards, Commissions / Committees -
APPLICATIONS: APPOINTED 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
City Clerk CC-009 Boards, Commissions / Committees -
APPLICATIONS: UNSUCCESSFUL 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090 et seq.

City Clerk CC-010 City History, Historical Records (e.g.

Incorporation, City Seal, etc.) P Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
No
City Clerk determines historical significance;
records can address a variety of subjects and
media. Some media (e.g. audio and video
tape) may be limited because of the media's
life expectancy; GC §34090
Human
Resources /
Risk Manag.

CC-011 Claims 2 years Yes: Until
Settlement
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
City Clerk CC-012 Council Oaths of Office, Boards /
Commission Oaths of Office
Separation
+ 4 years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; Statute of Limitations:

Public official misconduct is discovery of
offense + 4 years, retirement benefits is 6
years from last action; GC §§36507, 34090;
PC §§801.5, 803(c); 29 USC 1113
City Clerk CC-013
Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): DESIGNATED EMPLOYEES
(specified in the City's Conflict of Interest
code)
7 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC 2 years
City maintains original statements; GC
§81009(e)(g)
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 45 of 188 ends

RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-3Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-014
Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): PUBLIC OFFICIALS / 87200
Filers (elected / not elected. Includes
City Council Members, Planning
Commission Members, City Manager, City
Treasurer / City Attorney)
7 years Mfr, OD,
Ppr S / I Yes: After
QC 2 years
Department Preference; as of January 1, 2025,
the FPPC is the Filing Officer for 87200 filers;
City maintains copies only; original statements
are filed with FPPC; GC §81009(f)&(g)
City Clerk CC-052 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Mfr, OD, Ppr S / I Yes: After
QC Must post on website; 2 CCR 18944(c)(3)(G)
City Clerk CC-053 FPPC Form 802 (Tickets Provided by
Agency Report) 7 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC
Must post on website for 4 years; GC
§81009(e)
City Clerk CC-011.8 FPPC Form 803 (Behested Payment
Report) 7 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC FPPC Regulation 18734(c); GC §81009e
City Clerk CC-011.9 FPPC Form 804 (Agency Report of New Positions) P Mag, Mfr,
OD, Ppr S / I Yes: After
QC FPPC Regulation 18734(c); GC §81009e
City Clerk CC-011.10 FPPC Form 805 (Agency Report of
Consultants) P Mag, Mfr,
OD, Ppr S / I Yes: After
QC GC §34090; GC §81009(e)
City Clerk CC-011.11 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC
Must post on website; 2 CCR 18702.5(b)(3);
GC §34090; GC §81009(e)

CITY CLERK / ELECTIONS
City Clerk /
Elections CC-056 Applications to View Voter Registration Information 5 years Ppr EC 2188(f)
City Clerk /
Elections CC-015 Vote-by-Mail Applications, Report of
Absentee Applications 6 mo. Ppr EC §17302
City Clerk /
Elections CC-016 Vote-by-Mail Identification Envelopes 6 mo. Ppr EC §17302 City Clerk /
Elections CC-017
Assessment District Ballots - Prop. 218
proceedings (e.g. Community Services
Districts, Lighting Districts, Maintenance
Districts, etc.)
6 mo. Ppr GC §53753(e)(2), 53755(d)
City Clerk /
Elections CC-018 Ballots - After Election 6 mo. Ppr EC §17302 CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 46 of 188 ends

RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-4Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

City Clerk /
Elections CC-019 Ballots - After Recount 6 mo. Ppr EC §17306 City Clerk /
Elections CC-020
Campaign Filings (FPPC 400 Series
Forms / Form 501): SUCCESSFUL
CANDIDATES (Elected Officials)
P Mfr, OD,
Ppr S / I Yes: After
QC 2 years
Department Preference; as of January 1, 2025,
the FPPC is the Filing Officer for 87200 filers;
City maintains copies only; original statements
are filed with FPPC; GC §81009(f)&(g)
City Clerk /
Elections CC-021
Campaign Filings (FPPC 400 Series
Forms / Form 501): UNSUCCESSFUL

CANDIDATES
5 years Mfr, OD,
Ppr S / I Yes: After
QC 2 years
Candidates without committees are not
required to file their statements, reports or
copies online or electronically; Pes without
committees are not required to file their
statements, reports or copies online or
electronically; Paper must be retained for at
least 2 years; GC §81009(b)(g)
City Clerk /
Elections CC-022
Campaign Disclosure Statements (FPPC
400 Series Forms): OTHER
COMMITTEES (PACS - not candidate-
controlled - Ballot Measure committees,
General Purpose Committees, etc.)
7 years Mfr, OD,
Ppr S / I Yes: After
QC 2 years
Paper must be retained for at least 2 years;
GC §81009(c)(g)
City Clerk /
Elections CC-023
Campaign Filings (FPPC 400 Series
Forms): THOSE NOT REQUIRED TO

FILE ORIGINAL WITH CITY CLERK
(copies)
5 4 years Mfr, OD,
Ppr S / I Yes: After
QC 2 years
Paper must be retained for at least 2 years;
GC §81009(b)(g)
City Clerk /
Elections CC-024 Certificates of Election
Duration of
Office + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC § 34090
City Clerk /
Elections CC-025 Challenged / Assisted Voters List 6 mo. Ppr If uncontested, EC §17304 CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 47 of 188 ends

RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-5Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

City Clerk /
Elections CC-026
Elections - GENERAL, WORKING /
ADMINISTRATION Files
(Correspondence, All Applications for
vacancies on the Council, Precinct Maps,
County Election Services, City Measures,
etc.)
2 years Mag, Ppr Used for a model for the next election, GC §34090
City Clerk /
Elections CC-027
Elections - HISTORICAL File (Sample
ballot, all Resolutions - calling the
election, canvass, etc., election summary)
P Mag, Mfr,
OD, Ppr S / I No Retained for Historical Value, GC §34090 City Clerk /
Elections CC-027.5 Secretary of State Statement of Facts / Registry of Public Agencies 2 years Mag, Mfr,
OD, Ppr S / I No GC §34090
City Clerk /
Elections CC-028 Inspector Receipts for Ballots 6 mo. Ppr EC 17302, 17306 City Clerk /
Elections CC-029 Nomination Papers: SUCCESSFUL

CANDIDATES
Duration of
Office + 4
years
Mag, Mfr,
OD, Ppr
Department Preference; CA law states term of
office and 4 years after the expiration of term
for Nomination Papers; EC §17100, GC §34090
City Clerk /
Elections CC-030 Nomination Papers: UNSUCCESSFUL

CANDIDATES
Election + 4
years Mag, Ppr
Department Preference; CA law states term of
office and 4 years after the expiration of term
for Nomination Papers; EC §17100, GC §34090
City Clerk /
Elections CC-031
Nomination Papers: ISSUED, DID NOT
QUALIFY AS A CANDIDATE (e.g. not
returned)
2 years Mag, Ppr GC §34090
City Clerk /
Elections CC-032.1
Elections - Petitions (Initiative, Recall /
Referendum) - IF INSUFFICIENT - IF
Examined by Proponents
Final
Examination
+ 1 year
after
petition
examination
Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 48 of 188 ends

RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-6Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

City Clerk /
Elections CC-032.2
Elections - Petitions (Initiative, Recall /
Referendum) - IF INSUFFICIENT - NOT
Examined by Proponents
Determinatio
n of
Insufficiency
+ 8 months
Ppr
Not accessible to the public; The 8 month
retention applies after the City Clerk makes the
determination of insufficiency / examines the
petitions. unless there is a legal or FPPC
proceeding. EC §§17200(b)(3), 17400
City Clerk /
Elections CC-032.3 Elections - Petitions (Initiative, Recall / Referendum) - IF SUFFICIENT
Results + 8
months Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
City Clerk CC-032 Petitions (Initiative, Recall / Referendum) Results + 8
months, or
Final
Examination
if No
Election + 1
year after
petition
examination
if petition is
insufficient
Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
City Clerk /
Elections CC-033 Precinct Maps 2 years Mag, Ppr EC §17501, GC §34090 City Clerk /
Elections CC-034 Precinct Officer Appointments 6 mo. Ppr EC §17503 City Clerk /
Elections CC-035 Roster of Voters 5 years Mag, Mfr,
OD, Ppr EC §17300
City Clerk /
Elections CC-036 Tally Sheets 6 mo. Ppr EC §17304
City Clerk /
Elections CC-037 Voter Index Copies used as the Voting
Record at Polling Places 6 mo. Ppr EC §17304
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Page 49 of 188 ends

RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-7Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

City Clerk /
Elections CC-038 Voter Index Original 5 years Ppr EC §17001 (End of Elections Section)
City Clerk Enterprise System Catalogue (posted on
line) 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090
City Clerk CC-057 Ethics Training for City Council, Boards / Commissions 5 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §53235.2(b)
City Clerk CC-039 Historical Rosters of Mayors, City Council, Boards / Commissions P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Historical Value; GC §34090
City Clerk CC-040 Legal Opinions / City Attorney Opinions 10 years Yes (all) Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-041
Minutes: City Council, Redevelopment,
Successor Agency, Oversight Board,
Housing Finance Authority
P Yes (all) Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
No
GC §34090
City Clerk CC-042 Municipal Code Administration,
Distribution, etc.

When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Preliminary drafts; GC § 34090
City Clerk CC-043 Municipal Code / History File (always retain 1 supplement)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Preliminary drafts; GC § 34090
City Clerk CC-044 Ordinances - City Council, Redevelopment P Yes (all) Mag, Mfr, OD, Ppr S / I
Yes: After

QC & OD
No
GC §34090 et. seq.

City Clerk CC-045
Petitions (submitted to Council on any
subject - e.g. stop sign requests, dog
parks, etc.)
See Elections for Initiative, Recall /
Referendum petitions
1 year Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Law requires 1 year for petitions; GC §50115
City Clerk CC-046 Proof of Publication (City Clerk) 2 years Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Statute of Limitations for some Municipal
Government actions is 3 - 6 months; CCP§335
337 et seq; GC §§34090, 65009(c)(1)
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Page 50 of 188 ends

RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-8Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

City Clerk CC-047 Public Records Request Forms 2 years Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD GC §34090
City Clerk CC-048
Recorded Documents: Deeds,
Abandonments, Easements, Vacations,
Deed Restrictions, Covenants, etc.

P Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
No
GC §34090
City Clerk CC-049 Records Destruction Lists 2 years Mag, Ppr S / I GC §34090 City Clerk CC-050
Records Retention Schedules /
Authorizations / Amendments to Records
Retention Schedules
P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090 et. seq.

City Clerk CC-051
Resolutions - City Council,
Redevelopment, Successor Agency,
Oversight Board, Housing Finance
Authority
P Yes (all) Mag, Mfr,
OD, Ppr S / I
Yes: After

QC & OD
No
GC §34090 et. seq.

City Clerk CC-051.5 Secretary of State Statement of Facts / Registry of Public Agencies 2 years Yes (all) Mag, Mfr, OD, Ppr S / I
Yes: After
QC & OD GC §34090
City Clerk CC-051.1 Statement of Facts / Registry of Public Agencies 2 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD GC §34090 et. seq.

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Page 51 of 188 ends

Ver. 15.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT (Building Safety, Code Enforcement, Planning, Redev. Successor Agency) Page CD-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

COMMUNITY DEVELOPMENT / BUILDING & SAFETY
Comm.

Develop. /
Building &
Safety
CD-001 Building Permits and Drawings ("Street File") P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; CBC 104.7 & 107.5,
GC §34090, H&S §19850
Comm.

Develop. /
Building &
Safety
CD-002 Building Permits - Correction Notices, Plan
Check Comments
When No
Longer
Required
Yes: Until
Permit
Issued
Mag, Ppr
Transitory records not retained in the
ordinary course of business; GC §34090 et
seq.

Comm.

Develop. /
Building &
Safety
CD-002.5 California Building Codes / Uniform Building
Codes
Minimum
While
Ordinance
is in Force
Mag, Ppr GC §50022.6
Comm.

Develop. /
Building &
Safety
CD-003 Certificates of Occupancy - Commercial and
New Homes P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Comm.

Develop. /
Building &
Safety
CD-005 Month-end Reports (copy of permits and
inspection lists) 2 years Mag, Ppr GC §34090 et seq.

Comm.

Develop. /
Building &
Safety
CD-006 Recorded Documents: Liens, Releases,
Abatements, etc. P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Comm.

Develop. /
Building &
Safety
CD-007
Street Files / Plans / Drawings -

COMMERCIAL, MULTI-FAMILY

DWELLINGS, PLACES OF PUBLIC
ACCOMMODATION (includes soils reports,
energy calculations, commercial structural
plans, commercial structural calculations)
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Law requires for the
life of the building for commercial only; CBC
requires 180 days from completion date for
residential and appurtenances; CBC 104.7 &
107.5,H&S§19850, GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 52 of 188 ends

Ver. 15.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT (Building Safety, Code Enforcement, Planning, Redev. Successor Agency) Page CD-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Building &
Safety
CD-008
Street Files / Plans / Drawings - EXPIRED
PERMITS AND PLAN CHECKS (other than
site, grading and septic plans)
2 years Yes (all) Mag, Ppr
Department Preference; Permits expire if
work is not commenced within 180 days, and
may be extended if requested; CBC 104.7 &
107.5, GC §34090
Comm.

Develop. /
Building &
Safety
CD-009
Street Files / Plans / Drawings - EXPIRED
PERMITS AND PLAN CHECKS (site, grading,
PERC, and septic plans)
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Permits expire if
work is not commenced within 180 days, and
may be extended if requested; CBC 104.7 &
107.5, GC §34090
Comm.

Develop. /
Building &
Safety
CD-010
Street Files / Plans / Drawings -
RESIDENTIAL (other than site, selected floor,
grading and septic plans. Includes soils
reports, energy calculations, structural plans,
structural calculations, truss calculation)
Completion
+ 180 days Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Develop. /
Building &
Safety
CD-011
Street Files / Plans / Drawings -
RESIDENTIAL (selected floor, site, grading,
PERC, and septic plans)
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

COMMUNITY DEVELOPMENT / CODE ENFORCEMENT
Comm.

Develop. /
Code
Enforce.

CD-012 Code Enforcement Case Files (
Resolution /
Payment +
2 years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference to cover those cases
that are CDBG-related; Case is open until
satisfactorily resolved (some liens are not
resolved); City Clerk maintains original staff
reports and resolutions that are presented to
Council; GC §34090
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Page 53 of 188 ends

Ver. 15.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT (Building Safety, Code Enforcement, Planning, Redev. Successor Agency) Page CD-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

COMMUNITY DEVELOPMENT / PLANNING
Comm.

Develop. /
Planning
CD-013 Aerial Maps P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Comm.

Develop. /
Planning
CD-014 Alcoholic Beverage License Application Copies
When No
Longer
Required
Ppr S / I Yes: After
QC & OD Non-records
Comm.

Develop. /
Planning
CD-015 Annexation / Deannexation Files P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; City Clerk is OFR;
GC §34090.7
County
Assessor CD-016 Assessor Parcel Information
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
County Assessor is OFR; GC §34090 et seq.

Census
Bureau CD-017 Census, Demographics
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
Census Bureau is OFR; GC §34090 et seq.

Comm.

Develop. /
Planning
CD-018 Deed Restrictions / Covenants (e.g.,
Accessory Buildings) P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I No GC §34090
Comm.

Develop. /
Planning
CD-018.5
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc. CEQA / NEPA
Correspondence and staff notes that
provide insight into the project or the
agency’s CEQA compliance with respect to
the project
Project
Approval or
Denial + 2
years
Mag,
Ppr
Not all internal communications and notes
are required to be saved; "E-mails that do
not provide insight into the project or the
agency’s CEQA compliance with respect to
the project — are not within the scope of
section 21167.6, subdivision (e) and need
not be retained." Golden Door Properties,
LLC v. Superior Court of San Diego County
(2020) 53 Cal.App.5th 733 PRC 21167,6 GC
§34090
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Page 54 of 188 ends

Ver. 15.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT (Building Safety, Code Enforcement, Planning, Redev. Successor Agency) Page CD-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Planning
CD-019
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc. Outside City boundaries
When No
Longer
Required
Ppr
Non-records (those inside the City's
boundaries are filed in the project or street
file)
Comm.

Develop. /
Planning
CD-020 General Plan Elements and Amendments P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; City Clerk Maintains
originals of all documents that were
presented to Council; GC §34090
Comm.

Develop. /
Planning
CD-021 Master Plans (e.g. Park, Downtown, Trees,
etc.) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Comm.

Develop. /
Planning
CD-022 Planning Commission Audio Recordings 10 years Mag Department Preference (only required for 30 days); GC §54953.5(b)
Comm.

Develop. /
Planning
CD-023 Planning Commission Minutes, Resolutions P Yes (all) Mag,
Mfr, OD,
Ppr
S / I No
Department Preference (Copies); City Clerk
Maintains originals of all documents that
were presented to Council; GC §34090
Comm.

Develop. /
Planning
CD-024
Planning Files (Includes Associated CEQA
Noticing, Environmental Determinations, Plans
& Maps):

Administrative Adjustments (AA), Development
Plans (DR), Zone Changes (Z), Conditional
Use Permits (CP), Amendment to the Zoning
Code (ZC), Amendment to the General Plan
(AGP), Parcel Maps (PM), Specific Plans (SP),
Subdivision Maps, Tentative Tract Maps (TM),
etc.

P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Projects have a 2 year vesting (applicant
must pull permit within 2 years) -- those
applications in which the applicant does not
follow through with permit may be destroyed
after the vesting period has expired. Some
permits must obtain Council approval, and
therefore the City Clerk becomes office of
record for material presented to Council;
Department maintains complete files for
administrative purposes; GC§§34090,
34090.7
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 55 of 188 ends

Ver. 15.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT (Building Safety, Code Enforcement, Planning, Redev. Successor Agency) Page CD-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Comm.

Develop. /
Planning
CD-024.5 Planning Project Files - Cancelled / Expired / Withdrawn
Minimum
Cancellation
, Expiration
or
Withdrawal
+ 2 years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Preliminary drafts
not retained in the ordinary course of
business; GC §34090
Comm.

Develop. /
Planning
CD-025 Real Estate Appraisal Reports: Property NOT
purchased or sold 2 years Mag, Ppr Not accessible to the public; GC §§34090; 7928.705
Comm.

Develop. /
Planning
CD-026 Real Estate Appraisal Reports: Purchased
and Sold Property 5 years Mag, Ppr
Not accessible to the public until purchase
has been completed; meets municipal
government auditing standards; GC
§§34090; 7928.705
CD-027
Regional Organizational Studies & Programs
where other Agencies are the Lead (e.g. Rail
Studies, etc.)
When No
Longer
Required
Mag, Ppr Non-records; GC §34090 et seq.

Comm.

Develop. /
Planning
CD-028 Temporary Sales Permits / Events (Sidewalk
Sales, etc.) 2 years
Yes:

Before
Event
Mag, Ppr GC §34090
Comm.

Develop. /
Planning
CD-029 Sign Permits - Temporary Expiration +
2 years
Yes:

Before
Event
Mag, Ppr GC §34090
Comm.

Develop. /
Planning
CD-030 Sign Permits - Permanent P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Infrastructure; GC §34090
Comm.

Develop. /
Planning
CD-031 Zoning Maps P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
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Page 56 of 188 ends

Ver. 15.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT (Building Safety, Code Enforcement, Planning, Redev. Successor Agency) Page CD-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

COMMUNITY DEVELOPMENT / REDEVELOPMENT / SUCCESSOR AGENCY Finance CD-032 Bond Issues (copies)
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
GC §34090.7
Planning CD-033
Environmental Determinations (Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) (copies)
Copies -
When No
Longer
Required
Yes: Until
Project
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Planning is OFR; Final EIRs are required to
be kept a "reasonable period of time"; 14
CCR §15095(c); GC §34090.7
Comm.

Develop. /
Redev. /
Successor
Agency
CD-036 Potential Projects (Issues and/or projects will
vary over time - e.g. Proposed Hotels, etc.)
Minimum 2
years, or
until no
longer
needed
Yes: While
Active
Issues
Mag, Ppr Department preference; GC §34090
Comm.

Develop. /
Redev. /
Successor
Agency
CD-036.5 Property Management Plan (Filed with the
State) 5 years Mag, Ppr Department preference; GC §34090 Comm.

Develop. /
Redev. /
Successor
Agency
CD-037 Redevelopment Project Files: Denied, Not
Approved, etc.

Minimum 2
years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Comm.

Develop. /
Redev. /
Successor
Agency
CD-038.5
Redevelopment Projects & Project Areas
(Ensure Planning has all Environmental
Documents, Engineering has all CIP
Projects, and City Clerk has all Real
Property records for Permanent retention)
Completion
+ 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
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Page 57 of 188 ends

Ver. 15.0 RECORDS RETENTION SCHEDULE - COMMUNITY DEVELOPMENT (Building Safety, Code Enforcement, Planning, Redev. Successor Agency) Page CD-7
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Engineering
CD-038.6
Redevelopment Projects & Project Areas
CIP Projects built by Redevelopment
Agency, if any
Send to
Engineering
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Planning CD-038.7
Redevelopment Projects & Project Areas
Environmental Documents / CEQA Permits,
EIRs, Categorical Exemptions, Negative
Declarations, etc.

Send to
Planning
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CD-038.8
Redevelopment Projects & Project Areas
Real Property: Deeds, Easements, Rights
of Way
Send to City
Clerk
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Comm.

Develop. /
Redev. /
Successor
Agency
CD-035 Requests for Proposal - Denied or Not Issued 2 years Mag, Ppr GC §34090 Comm.

Develop. /
Redev. /
Successor
Agency
CD-039 Redevelopment Project Files: Inactive,
Withdrawn, Expired, etc. 3 years Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Projects have a 3 year approval timeframe
(applicant must pull permit within 3 years) --
those applications in which the applicant
does not follow through with permit may be
destroyed after the approval period has
expired; GC§§34090, 34090.7
Comm.

Develop. /
Redev. /
Successor
Agency
CD-040 Relocations (project "finals" may be retained
with Project file)
Settlement
of
Relocation
+ 5 years
Yes: Until
Settlement
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with Claims; CCP §§ 337 et seq.;
GC §§ 945, 34090, 34090.6; PC §832.5
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Page 58 of 188 ends

RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll)
Page FIN-1Ver. 16.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

FINANCE / ACCOUNTING
Finance /
Accounting FIN-001 1099's / 1096's / DE542 (California Report of Independent Contractors) 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
IRS: 4 years after tax is due or paid (longer for
auditing & contractor delinquency); Ca. FTB: 3
years; 26 CFR 31.6001-1, R&T §19530, GC
§34090; 29 USC 436
Finance /
Accounting FIN-002
Accounts Payable / Vendor Files (All Records /
Reports - Includes Invoices, Purchase Orders
(P.O.s) Travel Expense Reimbursements,
Garnishments, Postage, Procurement Cards,
Credit Card Transmittals, Redemption Records,
etc.)
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; meets municipal
government auditing standards; GC §34090
Finance /
Accounting FIN-003
Accounts Receivable (All Records / Reports,
including Auction Receipts / Records, Taxes,
TOT, Sales / Use Tax, Returned Checks, Utility
Users Tax Records / Exemptions, Franchise
Fees, False Alarm Billings, etc.)
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; meets municipal
government auditing standards; GC §34090
Finance /
Accounting FIN-004 Armored Transportation Slips / Manifests 2 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Finance /
Accounting FIN-005 Audit Management Letters (not Annual Comprehensive Financial Report (ACFR) 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Finance /
Accounting FIN-006 Audit Work Papers 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Finance /
Accounting FIN-007 Audits (Sales Tax, Single, Special, etc.) 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Finance /
Accounting FIN-018 Audits / Annual Comprehensive Financial Report (ACFR) P Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 59 of 188 ends

RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll)
Page FIN-2Ver. 16.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-008
Bank Reconciliation / Bank Statements,
Transaction Statements, Wire Transfers, Check
Listing Audit Trail, Deposits, Cancelled Checks
Fiscal Agent Statements, Trustee Statements,
Investment Account Statements, Pars
Statements, etc.
5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
For auditing purposes; GC §34090, 26 CFR

1.6001-1
Finance /
Accounting FIN-009 Bankruptcy Notices where the City does not pursue a claim
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Bankruptcy Court records -- City may not be a
party, may or may not chose not to file a claim;
GC §34090 et seq.; San Gabriel Tribune v.

Superior Court (1983) 143 Cal. App. 3d 742,
774; 64 Ops. Cal. Atty. Gen. 317 (1981))
Finance /
Accounting FIN-010 Bond statements 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference to be consistent with
bank statements; GC §34090, 26 CFR 1.6001-1
Finance /
Accounting FIN-011 Bonds - Official Statement of Bonds Issued Fully
Defeased +
10 years
Yes: Until
Maturity
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; Statute of Limitations
for bonds, mortgages, trust deeds, notes or
debentures is 6 years; Bonds issued by local
governments are 10 years; IRS bond auditing
regulations state, "…material records should
generally be kept for as long as the bonds are
outstanding, plus 3 years after the final
redemption date of the bonds; There are
specific requirements for disposal of unused
bonds; CCP §§336 et seq. 337.5(a); 26 CFR

1.6001-1(e): 26 CFR § 1.148-5(d)(6)(iii)(E); GC
§43900 et seq.

Finance /
Accounting FIN-012
Budget Work Papers, Worksheets, Hearing /
Review (Development Documents / Preliminary
Budget) (Drafts)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Drafts - Department Preference; GC §34090.7;
San Gabriel Tribune v. Superior Court (1983)
143 Cal. App. 3d 742, 774; 64 Ops. Cal. Atty.

Gen. 317 (1981))
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 60 of 188 ends

RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll)
Page FIN-3Ver. 16.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-014 Budgets - Adopted P
Yes:

Current
Fiscal Year
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; City Clerk is OFR:

Must be filed with County Auditor; GC §34090,
40802, 53901
Finance /
Accounting FIN-015
Business License File: Application, Annual
Renewal Form, Enforcement Letters (Includes
Home Occupation Permits)
Termination
of Business
+ 5 years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Consistent with auditing standards; GC §34090
et seq.

Finance /
Accounting FIN-016 Cash Receipts 5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; meets municipal
government auditing standards; GC §34090
Finance /
Accounting FIN-16.5 Credit Cards, Procurement Cards, Membership Cards
Authorization
Expiration +
5 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Consistent with Accounts Payable; Statute of
Limitations is 4 years; GC §34090, CCP §337
Finance /
Accounting FIN-019 Demand / Check / Warrant Registers 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department preference (meets auditing
standards) Statute of Limitations is 4 years; GC
§34090, CCP § 337
Finance /
Accounting FIN-020 Demands / Checks / Warrants - Canceled (Cashed) / Voided 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; meets municipal
government auditing standards; GC §34090
Finance /
Accounting FIN-021 Depreciation Schedules 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; meets municipal
government auditing standards; GC §34090
Finance /
Accounting FIN-049 Developer Trust Accounts / Deposit Accounts Close + 5 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Finance /
Accounting FIN-022 Escheat (Unclaimed money / uncashed checks) 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
All tangible property held by government
agencies escheats after 3 years; Statute of
Limitations is 1 year for seized property; Meets
auditing requirements; CCP §§340(4), 1519;
GC §34090
Finance /
Accounting FN-050 Financial Services Database
Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Data Fields / Records are interrelated; meets
municipal government auditing standards; GC
§34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 61 of 188 ends

RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll)
Page FIN-4Ver. 16.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-023 Fixed Assets - Auction / Disposal / Sales / Surplused 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Consistent with Accounts Receivable; Statute
of limitations is 3 years; GC §34090, CCP §337
Finance /
Accounting FIN-024 Fixed Assets - Inventory, Schedule of Infrastructure / Buildings 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; meets municipal
government auditing standards; GC §34090
Finance /
Accounting FIN-025 General Ledger: Final year-end 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; meets municipal
government auditing standards; GC §34090
Lead Dept.
(Managing
the Grant)
FIN-026
Grants - Application / Final Award Lead
Department should send a copy of every grant
application to Finance
5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Meets auditing standards; Grants covered by a
Consolidated Action Plan are required for 5
years; Uniform Admin. Requirements for Grants
to Local Governments is 3 years from
expenditure report or final payment of grantee
or subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 570.490, & 570.502(a), 29
CFR 97.42; OMB Circular A-110 & A-133; GC
§34090; GC §8546.7
Finance /
Accounting FIN-027 Indirect Cost Plans 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; IRS: 4 years after tax
is due or paid (longer for auditing & contractor
delinquency); Ca. FTB: 3 years; IRS Reg
§31.6001-1(e)(2), R&T §19530, GC §34090
Finance /
Accounting FIN-028
Investment Files: Individual Transactions
(Broker confirmations, Certificates of Deposit,
Wire Transfers, Arbitrage, Bid data, bank rates,
etc.)
5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Supporting documentation for Investments of
Operating Funds; meets auditing standards;
GC §34090
Finance /
Accounting FN-051
PERS Annual Reports / Annual Valuation
Reports, Actuarial Valuation Reports, Annual
Employer Statements
5 years Mag, OD,
Mfr, Ppr S / I
Yes:

After QC
& OD
PERS is OFR; retained to meet auditing
standards; GC §34090 et seq.

Finance /
Accounting FIN-031 Journal Entries / Journal Vouchers / Budget Transfer Requests 5 years Mag, OD,
Mfr, Ppr S / I
Yes:

After QC
& OD
Department Preference; Statute of Limitations
is 4 years; meets municipal government
auditing standards; GC §34090, CCP §337
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 62 of 188 ends

RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll)
Page FIN-5Ver. 16.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Finance /
Accounting FIN-032
Reports, Finance Reports created from
Database: Status Reports, Journals, Ledgers,
Reconciliations, Registers, Transaction
Histories, Balance Sheets, Budget Adjustments
(MONTHLY / PERIODIC)
When No
Longer
Required
Yes Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference (Financial System can
re-create reports on demand); GC §34090
Finance /
Accounting FIN-034
State Reports: State Controllers Report, Local
Government Compensation Report, Obligation
Payment Schedules, Due Diligence Reviews,
Gas Tax, MOE (Maintenance of Effort) Report,
Fixed Charge Special Assessment Report,
Housing Successor Agency Housing Assets
Fund Report, etc.
5 years Mag, OD,
Mfr, Ppr S / I
Yes:

After QC
& OD
Consistent with periodic report / journal
retention; GC §34090
Finance /
Accounting FIN-035 Street Reports 5 years Mag, OD,
Mfr, Ppr S / I
Yes:

After QC
& OD
Consistent with periodic report / journal
retention; GC §34090
Finance /
Accounting FIN-036 Tax Returns (Sales / Use, etc.) 5 years Mag, OD, Mfr, Ppr S / I
Yes:

After QC
& OD
IRS: 4 years after tax is due or paid (longer for
auditing & contractor delinquency); Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), 26 CFR
§1.6001-1, R&T §19530, GC §34090
Finance /
Accounting FIN-036.1 W-9s
Vendor
Inactive + 3
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Meets IRS auditing standards; GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 63 of 188 ends

RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll)
Page FIN-6Ver. 16.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

FINANCE / PAYROLL
Finance /
Payroll FIN-036.2 1095-C, 1094-C (Employer-Provided Health Insurance Offer / Coverage / Transmittal Form) 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; IRS: 4 years after tax
is due or paid; 6 CFR 31.6001-1(e)(2); GC
§34090
Finance /
Payroll FIN-037 DE-43, W-3, / DE-166, 941 Forms, IRS 5500 Forms (Employee Benefit Plans) 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
IRS: 4 years after tax is due or paid (longer for
auditing & contractor delinquency); Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), 26 CFR
§1.6001-1, R&T §19530, GC §34090
Finance /
Payroll FIN-040 Payroll Cancelled Checks 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; meets municipal
government auditing standards; GC §34090
Finance /
Payroll FIN-041 Payroll Registers (all, except Detail Year-End) 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Consistent with periodic journals & reports;
29CFR 516.5 - 516.6, GC §34090
Finance /
Payroll FIN-042 Payroll Registers (Detail Year-end) 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
For use in reconstructing hours for PERS
service for employees; 29 CFR 516.5 - 516.6,
GC §34090
Finance /
Payroll FIN-042.5 PERS Reports 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
PERS is OFR; retained to meet auditing
standards; GC §34090 et seq.

Finance /
Payroll FIN-043 Time Sheets / Edits 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Auditing standards (audit + 4 years); IRS
requires 4 years; Ca. requires 2 yr min.; FTB
keeps 3 years; IRS Reg §31.6001-1(e)(2), R&T
§19530; LC § 1174(d); GC §34090
Finance /
Payroll FIN-044 W-2's 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
IRS: 4 yrs after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T §19530;
29CFR 516.5 - 516.6, 29 USC 436, GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 64 of 188 ends

RECORDS RETENTION SCHEDULE - HOUSING Page HS-1Ver. 14.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

HOUSING
Housing HS-001
Applications for Loans: Rejected (First Time
Home Buyers, Home Improvement, Rental
Rehabilitation, etc.)
2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; Federal regulations
require 3 6 years for all ineligible applications
whether approved or denied; 24 CFR §
982.158(f)(2); GC §34090 et seq.

Housing HS-002
Housing Plans: Consolidated Annual
Performance and Evaluation Review (CAPER)
/ Comprehensive Housing Affordability
Strategy (CHAS) / Consolidated Action Plan /
Analysis of Impediments to Fair Housing
Choices / Citizen Participation Plan / Action
Plans, etc.

Superseded
+ 5 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
24 CFR 91.105(h); 24 CFR 92.508(a); GC
§34090
Housing HS-003 Housing Developments / CIP Projects (e.g.

McNeill Manor) P
Yes:

Before
Completion
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
No
Department Preference; GC §34090
Housing HS-013
Housing Projects (Grants) - NO RECAPTURE
/ RESALE RESTRICTIONS (Compliance
Monitoring)
Project
Completion
+5 years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
HUD requires 5 years after the project
completion; documents imposing recapture /
resale restrictions are 5 years after the
affordability period terminates; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report; 2 CFR 200.334; 24 CFR 92.508(a)&(c)
& 570.502(a)(16), 29 CFR 97.42, GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 65 of 188 ends

RECORDS RETENTION SCHEDULE - HOUSING Page HS-2Ver. 14.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Housing HS-014
Housing Projects (Loans) - NO RECAPTURE
/ RESALE RESTRICTIONS (Compliance
Monitoring)
Paid or
Forgiven +
5 years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
HUD requires 5 years after the project
completion; documents imposing recapture /
resale restrictions are 5 years after the
affordability period terminates; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report; 2 CFR 200.334; 24 CFR 92.508(a)&(c)
& 570.502(a)(16), 29 CFR 97.42, GC §34090
Housing HS-015
Housing Projects - WITH RECAPTURE /
RESALE RESTRICTIONS (Compliance
Monitoring).
5 years
After the
Affordability
Period
Terminates,
or the
Written
Agreement
Terminates,
Whichever
is Longer
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
HUD requires 5 years after the project
completion; documents imposing recapture /
resale restrictions are 5 years after the
affordability period terminates; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report; 2 CFR 200.334; 24 CFR 92.508(a)&(c)
& 570.502(a)(16), 29 CFR 97.42, GC §34090
Housing HS-005.5
Preliminary Application Form (required for a
housing development project that includes
residential units; form is provided by California
Department of Housing / Community
Development
5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Various benchmarks are placed using the
number of residential dwelling units on the
project site within the last five years; GC
§§34090, 66300.

Housing HS-006 Real Estate Appraisal Reports: Property NOT purchased, Loans NOT funded, etc. 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Not accessible to the public; GC §§34090,
7928.705
Housing HS-007 Real Estate Appraisal Reports: Purchased Property, Funded Loans 7 years
Yes:

Before
Purchase
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Not accessible to the public until purchase has
been completed; meets municipal government
auditing standards; GC §§34090; 7928.705
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 66 of 188 ends

RECORDS RETENTION SCHEDULE - HOUSING Page HS-3Ver. 14.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Housing HS-008 Section 8 Applications for Program - NOT placed / disqualified 3 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
24 CFR 982.158, GC §34090
Housing HS-009 Section 8 Database
Indefinite
(minimum 7
years) Yes
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Data is interrelated; GC §34090; HUD Notice
PIH 98-48, 99-49
Housing HS-010 Section 8 Tenant Files - WITH Unpaid
Balances / Fraud 50 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; HUD guidelines
require funding, contract, and financial records
for Section 8 records for 6 years and 3 months
after the fiscal year; Required for 3-4 years
from expenditure or performance report; 24
CFR 570.502, 982.158; 29 CFR 97.42; HUD
Notice PIH 98-48, 99-49; GC §34090
Housing HS-011 Section 8 Tenant Files - WITHOUT Unpaid
Balances / Fraud
Close of
File + 7
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
HUD guidelines require funding, contract, and
financial records for Section 8 records for 6
years and 3 months after the fiscal year; 24
CFR 570.502, 982.158; 29 CFR 97.42; HUD N;
GC §34090otice PIH 98-48, 99-49
Housing HS-012 Section 8 Waiting List 3 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
24 CFR 982.158, GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 67 of 188 ends

RECORDS RETENTION SCHEDULE: HUMAN RESOURCES AND RISK MANAGEMENT Page HR-1Ver. 15.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

HUMAN RESOURCES
Human
Resources HR-004.1 COVID-19 Notifications to Employees 3 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
LC §6409.6(k), GC §34090
Human
Resources HR-005
California Civil Rights Department (CRD) /
Department of Fair Employment / Housing
(DFEH / EEOC) Claims / Harassment Claims
that are resolved administratively
Final
Disposition
+ 4 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 4 years; 2 CCR 11013(c); 29 CFR
1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et
seq., GC §§12946, 12960, 34090
Human
Resources HR-006 DMV Pull Notices
When
Superseded
or
Upon
Separation
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Transitory or source records not retained in the
ordinary course of business; CHP audits every
2 years; Bureau of National Affairs
recommends 2 years for all supplementary
Personnel records; GC §34090
Human
Resources HR-007 Drug / Alcohol Testing / D.O.T files 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
D.O.T. Requires 5 years for positive tests,
refusals, annual summaries, etc., 1 year for
negative tests; EEOC / FLSA / ADEA (Age)
requires 3 years physical examinations; State
Law requires 2 years; 29 CFR 1627.3(b)(1)(v),
GC §§12946, 12960 34090; 49 CFR 655.71 et
seq.; 49 CFR 382.401 et seq.; 49 CFR 653.71
Human
Resources HR-008
Employee Status Changes: Address changes,
Direct Deposit Forms, Vacation / Comp Time
Sales, etc.
5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; consistent with Payroll
Registers; GC §34090
Human
Resources Garnishment Orders 5 years Mag, Mfr,
OD, Ppr S / I
Yes:

Page 68 of 188 ends

RECORDS RETENTION SCHEDULE: HUMAN RESOURCES AND RISK MANAGEMENT Page HR-2Ver. 15.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources HR-009 Grievances (escalated from Departments when not resolved by the department)
Final
Disposition
+ 5 years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 4 years; 2 CCR 11013(c); 29 CFR
1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et
seq., GC §§12946, 12960, 34090
Human
Resources HR-009.5 Harassment Prevention Training Certificates 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §53237.2(b)
Human
Resources HR-010 I-9's
Employee
Termination
+ 3 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Required for 1 year from termination or 3 years
from hiring, whichever is later; EEOC / FLSA /
ADEA (Age) requires 3 years for "any other
forms of employment inquiry"; State Law
requires 2 -3 years; INA 274A(b)(3); INS Rule
274a.1(b)(2); 8 CFR 274a.2; 29 CFR
1627.3(b)(1); GC §§12946, 12960, 34090
Human
Resources HR-003 Interest Cards
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; No positions open;
therefore not deemed part of City recruitment
practices (mailed back to applicants);
considered a transitory record; GC §34090
Human
Resources HR-011 Job Specifications
Minimum
Superseded
+ 4 years
Yes: Before
Superseded
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; statute of limitations
for EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer, selection, or
discharge; State Law requires 4 years; 29 CFR
1602.31 & 1627.3(b)(ii), GC §§12946, 12960,
34090
Human
Resources HR-014 Memorandas of Understanding (copies)
Copies -
When No
Longer
Required
Yes: Until
Superseded
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
No
Copies maintained for staff convenience; GC
§34090.7
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 69 of 188 ends

RECORDS RETENTION SCHEDULE: HUMAN RESOURCES AND RISK MANAGEMENT Page HR-3Ver. 15.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources HR-015 Negotiations: Employee Associations Superseded + 10 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
For use in interpreting intent of MOU
provisions; EEOC / FLSA requires 3 years for
MOUs; State requires 2 years; 29 CFR 516.5,
GC §§12946, 12960, 34090
Human
Resources FIN-033.1 Payroll Direct Deposit Authorizations 5 years Mag, Mfr, OD, Ppr Department preference; GC §34090
Human
Resources HR-018 Personnel Background Checks - Selected Employees other than Peace Officers
Separation
+ 6 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 4 years; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC
§§12946, 12960, 34090
Human
Resources HR-019 Personnel Files - Medical File (all employees) Separation
+ 30 years,
OR
Termination
of Benefits
+ 5 years
(whichever
is longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; Files maintained
separately; Claims can be made for 30 years
for toxic substance exposure; 8 CCR
§3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i),
GC §§12946, 12960, 34090, 29 CFR 1627.3,
29 CFR 1602.14; LC §1198.5; 29 USC 1113
Human
Resources HR-020
Personnel Files - Regular, Active, Permanent,
Non-Regular, Temporary / Part-time
Employees
includes Training Certificates
Separation
+ 6 years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; statute of limitations
for retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; State Law requires 4
years; 29 CFR 1602.14, 29 CFR 1602.31 &
1627.3(b)(1), GC §§12946, 12960, 34090; 29
USC 1113, LC §1198.5, 6 CFR 31.6001-
1(e)(2); GC §3105
Human
Resources HR-021 Personnel Rules / Regulations Superseded +4 years
Yes: Until
Superseded
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; State Law requires 4
years from last action; EEOC / FLSA / ADEA
(Age) requires 1-3 years; 29 CFR
1627.3(b)(1)(i), 29 CFR 1602.14 et seq.2 CCR
11013(c); GC §§12946, 12960, 34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 70 of 188 ends

RECORDS RETENTION SCHEDULE: HUMAN RESOURCES AND RISK MANAGEMENT Page HR-4Ver. 15.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Human
Resources HR-022
Recruitment / Testing File
(Includes Advertisements, Unsuccessful
Applications Interview Notes, Job Brochures,
Test Data, Testing Analysis / statistical Metric,
Job Analysis, Rating Sheets, Scantrons,
Rater's Profile / Confidentiality Agreement,
Flowchart, Eligible Lists, etc.)
4 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
State Law requires 4 years; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC
§§12946, 12960, 34090
Human
Resources HR-024 Salary Surveys (Formal) 2 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Human
Resources HR-024.5 Verifications of Employment, Child Support, etc. (From lenders / other outside companies)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Not an Agency record / Content does NOT
relate in a substantive way to the conduct of the
public's business; GC §34090 et seq
Human
Resources HR-024.7 W-4's
No Longer
in Effect + 4
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; IRS Regulation 31-
6001-1 four years after the due date of such tax
for the return period to which the records relate,
or the date such tax is paid, whichever is the
later. GC §34090; 26 CFR 31.6001-1 GC
§60201
Human
Resources HR-025 Workers Compensation Files - Includes
payment report
Separation
+ 30 years,
OR
Termination
of Benefits
+ 5 years
(whichever
is longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; Files maintained
separately; Claims can be made for 30 years
for toxic substance exposure; 8 CCR
§3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i),
GC §§12946, 12960, 34090, 29 CFR 1627.3,
29 CFR 1602.14; LC §1198.5; 29 USC 1113
Human
Resources HR-025.5
Workplace Violence – Hazard identification,
evaluation, correction, incident logs,
investigations, etc.
5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
LC §6401.9(f), GC §34090
CITY OF BALDWIN PARK, CA ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 71 of 188 ends

RECORDS RETENTION SCHEDULE: HUMAN RESOURCES AND RISK MANAGEMENT Page HR-5Ver. 15.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

HUMAN RESOURCES / RISK MANAGEMENT
Human
Resources
/ Risk
Manag.

HR-026
Accident / Incident / Graffiti / Vandalism / Injury
Reports: PUBLIC ADULTS / JUVENILES
(medical / non-medical.)
2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Human
Resources
/ Risk
Manag.

HR-027 Accident / Incident Reports: EMPLOYEES /
City Vehicles (non-medical.) 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Human
Resources
/ Risk
Manag.

HR-028 Claims - Adults Resolution +
5 years
Yes: Until
Settlement
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Covers various statute of limitations; CCP §§
337 et seq.; GC §§ 911.2, 945, 34090, 34090.6;
PC §832.5
Human
Resources
/ Risk
Manag.

HR-029 Claims - Juveniles Resolution +
5 years
Yes: Until
Settlement
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; CCP §§ 337 et seq.;
GC §§ 911.2, 945, 34090, 34090.6; PC §832.5
Human
Resources
/ Risk
Manag.

HR-030 Insurance Policies: City-owned (General
Liability / Workers Compensation) P Yes: Before
Expiration
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference to cover all statute of
limitations; CCP §337 et seq.; GC §34090 et
seq.

Human
Resources
/ Risk
Manag.

HR-031 Insurance Policies: City-owned (Property,
Fire, Theft, etc.)
Completion
+ 5 years
Yes: Before
Expiration
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference to cover statute of
limitations; CCP §337 et seq.; GC §34090 et
seq.

Human
Resources
/ Risk
Manag.

HR-032 OSHA Insurance Certificates, Inspections /
Citations, Log 200 / Log 300, 301, 301A, et 5 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; OSHA requires 5
years; State law requires 2 years; 8 CCR
14300.33(a); 29 CFR 1904.33, 29 CFR
1904.44; GC §34090 et seq.; LC §6429c
Human
Resources
/ Risk
Manag.

HR-033 Performance Bonds / Subdivision Bonds Completion + 5 years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference to cover statute of
limitations for contracts (original may be
returned to issuer and a copy maintained); CCP
§337 et seq.; GC §34090 et seq.

Page 72 of 188 ends

RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1Ver. 10.0 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

INFORMATION TECHNOLOGY
IT IT-001 Backup Media - Computer Backups (ALL
Disaster Recovery Computer Backups)
When No
Longer
Required
Yes Mag.

Used for Disaster Recovery Purposes Only;
Considered a copy and can be destroyed when
no longer required; tapes are in autochangers
and are overwritten; store off-site in a
commercial facility for disaster recovery
purposes; GC §34090 et seq.

IT IT-002 Copier / Equipment Leases (when the vehicle / equipment is not subsequently purchased)
Expiration of
Lease + 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090 et seq.

IT IT-003 Databases / Applications other than specifically identified
Follows
retention for
applicable
record series
Yes Mag, Mfr,
OD, Ppr
S / I
Yes: After

QC & OD
GC §34090 et seq., §6252 7920.530 through
§6257
IT IT-004

UNALTERABLE MEDIA / IMMUTABLE
MEDIA (Cloud Immutable Backup) / WORM /
DVD-r / CD-r / Blue Ray-R) / other unalterable
media that does not permit additions, deletions,
/ changes
P Follows
Retention of
Official
Electronic
Record
OD
For legal compliance for Trustworthy Electronic
Records (when the electronic record serves as
the official record); must be stored in a "safe
and separate location"; GC 34090, 12168.7,
EVC 1550, 2 CCR 22620 et seq.

Page 73 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / ADMINISTRATION / ALL DIVISIONS (WORK ORDERS AND USAs) Dept.

Providing
Service /
Work
PW--000 Underground Service Alerts (USA's) / Dig
Alerts -- City 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to both
Tier I and Tier II Tanks; (Tier II tanks are
required to have an integrity test every 20
years); GC §34090
Dept.

Providing
Service /
Work
PW-001 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-002
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-003
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Providing work is the Office of
Record (department Requesting work is
considered a copy consistent with City-wide
standards); CCP §§338 et seq., 340 et seq.,
342, GC §§945.6, GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 74 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / CAPITAL IMPROVEMENT PROJECTS (CIP)
Public
Works / CIP PW-004
City Infrastructure, Facilities / Transportation
Projects (Plans, Specifications, Bids/RFPs,
Successful Proposal, Materials Testing
Reports, Grading Permits, Soils Reports,
etc.)
P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with City-wide standards for
RFPs; retained for disaster preparedness
purposes (City Clerk does not maintain
Specifications, RFPs, Plans, GC §34090
Public
Works / CIP PW-005
City Infrastructure, Facilities / Transportation
Projects (Project Administration, Certified
Payrolls, Invoices, etc.)
Completion
+ 10 years
or After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Covers auditing
requirements and statute of limitations;
Complies with DOT's Construction Manual
Section 5-104C; 2 CFR 200.334; 21 CFR
1403.42; 24 CFR 91.105(h), & 570.502(b),
29 CFR 97.42, GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 75 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / COURT REFERRAL / GENERAL RELIEF / WORKFARE Public
Works /
Court
Referral
PW-006 Court Referral Applications / Agreements -
Unsuccessful Applicants 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with employee personnel files
(Courts treat volunteers as employees); 29
CFR 1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC §§12946, 12960,
34090
Public
Works /
Court
Referral
PW-007
Court Referral Applications / Agreements
(includes emergency contact information) -
Successful Applicants
Completion
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Courts treat
volunteers as employees;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer, selection,
or discharge; State Law requires 2 -3 years;
retirement benefits is 6 years from last
action; 29 CFR 1602.31 & 1627.3(b)(ii), 8
CCR §3204(d)(1) et seq., GC §§12946,
12960, 34090; 29 USC 1113
Public
Works /
Court
Referral
PW-009 Court Referral Program - Quarterly Reports 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public
Works /
Court
Referral
PW-010 General Relief / Workfare - Applications /
Agreements - Unsuccessful Applicants 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with employee personnel files
(Courts treat volunteers as employees); 29
CFR 1602.31 & 1627.3(b)(ii), 8 CCR
§3204(d)(1) et seq., GC §§12946, 34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 76 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Court
Referral
PW-011
General Relief / Workfare - Applications /
Agreements (includes emergency contact
information) - Successful Applicants
Completion
+ 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Courts treat
volunteers as employees;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer, selection,
or discharge; State Law requires 2 -3 years;
retirement benefits is 6 years from last
action; 29 CFR 1602.31 & 1627.3(b)(ii), 8
CCR §3204(d)(1) et seq., GC §§12946,
34090; 29 USC 1113
Public
Works /
Court
Referral
PW-013 General Relief / Workfare - Quarterly Reports 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 77 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / ENGINEERING
City Clerk PW-014 Abandonments (copies)
Copies -
When No
Longer
Required
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Ensure the City Clerk has all originals; GC
§34090
Public
Works /
Engineer.

PW-015 Assessment / Maintenance District Projects
(Drawings - e.g. roads, sewer, etc.) P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations is 4 - 10 years (for Errors &
Omissions); CCP §§337. 337.1(a), 337.15,
343; GC §34090.7
Public
Works /
Engineer.

PW-016
Assessment / Maintenance District Projects
(Spreadsheets, Improvement Plans - e.g.
roads, sewer, etc.)
Termination
of District +
10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations is 4 - 10 years (for Errors &
Omissions); CCP §§337. 337.1(a), 337.15,
343; GC §34090.7
Public
Works /
Engineer.

PW-017
Asset History (Pavement Management,
Traffic Signals, Lights, Sidewalk,
Streetscapes, etc.)
Indefinite -
Permanent
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Database; Data is inter-related; Some assets
are Permanent; GC §34090
Public
Works /
Engineer.

PW-022 Encroachment Permits - Permanent
(Sewers, Streets, etc.) P Yes: Until
Revocation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; CCP § 337 et.

Seq.; GC § 34090
Public
Works /
Engineer.

PW-023
Encroachment Permits: Temporary (Street
Closures, Transportation / Wide Load
Permits, Detours, Street Cuts, Paving, etc.)
Expiration +
2 years
Yes: Until
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC § 34090
Public
Works /
Engineer.

PW-024 NPDES Monitoring Records 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Monitoring records required for 3 years; 40
CFR §§122.21, 122.41, 122.44
Public
Works /
Engineer.

PW-025 NPDES Permit Expiration +
3 years
Yes: Until
Expiration
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Covers various statute of limitations;
Monitoring records required for 3 years; 40
CFR §§122.21, 122.41, 122.44
Public
Works /
Engineer.

PW-026 Preliminary Studies / Project Assessments
(Not Acquired) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 78 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Engineer.

PW-027
Public Facilities / Infrastructure / CIP Project
Files (Public Improvement Plans / Drawings,
Notice of Completion)
P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Infrastructure; GC §34090
Public
Works /
Engineer.

PW-028 Recorded Maps (Final Maps, Parcel Maps,
Record of Survey, Tract Maps, etc.) P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts should be destroyed; Some maps are
also retained by Planning; Selected maps
are retained in Public Works for
administrative purposes; GC §34090,
34090.7
Public
Works /
Engineer.

PW-029 Right of Ways P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Land Records; GC §34090
Public
Works /
Engineer.

PW-029.5
Sewer System Management Plans (SSMP) /
Audits / Sanitary Spills Overflow Prevention
Plan (SSOPP) / Sanitary Sewer Overflow
Response Plan
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SSMPs are required
to be retained 5 years and updated every 6 5
years; SSOs are required for a minimum of 5
years; 40 CFR 122.41(j)(2); SWRCB
General Order 2006-03; & 2022-0103-DWQ;
GC §34090
Public
Works /
Engineer.

PW-030 School Information (Traffic Safety Issues, etc.) 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public
Works /
Engineer.

PW-031 Studies (pavement management, etc.) 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Historically
significant studies may be retained
permanently; GC §§34090
Public
Works /
Engineer.

PW-032 Subdivision Bonds / Certificate of Deposits After Expiration
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Securities (Performance Bonds, CD's, etc.)
are released after the Notice of Completion
is issued and replaced with the Warranty
Bond, which is released 1 year after the
Notice of Completion date. GC §34090
Public
Works /
Engineer.

PW-033 Traffic Calming / Control Requests (Speed
Humps, Stop signs, red curbs, etc.) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 79 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-7
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Engineer.

PW-034 Traffic Signals / Lights: Master File for
Installation, Maintenance / Timing 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Controller cards are kept at the signal;
Covers all Statute of Limitations; Department
Preference; GC §34090, CCP §337 et seq.

Public
Works /
Engineer.

PW-035 Traffic Summaries, Reports 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public
Works /
Engineer.

PW-036 Traffic Timing (maintained at signal) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090, CCP
§337 et seq.

CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 80 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-8
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / FLEET SERVICES
Public
Works /
Fleet
PW-049 CHP Daily Logs (Vehicle inspections) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
No specific retention period provided,
therefore the 2 year minimum applies; GC
§34090
Public
Works /
Fleet
PW-050 Equipment / Vehicle Maintenance History
Life of
Equipment
or Vehicle +
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Covers all statute of limitations; CHP
requires life of vehicle; OSHA requires 1
year; 8 Ca. Code Reg. § 3203(b)(1); CCP
§337 et. Seq., GC §34090
Public
Works /
Fleet
PW-051 Estimates (Vehicles / Purchases) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Trans.

Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
13 CCR 1234(e); VC 34505.5(c); 49 CFR
396.11; GC §34090
Public
Works /
Fleet
PW-052 Fuel Access Request Authorizations 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Fleet
PW-053 Fuel Management System (GasBoy)
Indefinite -
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Data is interrelated; GC §34090 et seq.

Public
Works /
Fleet
PW-054 Underground Storage Tanks - Replacement,
Upgrades P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; H&S §25284.24(i);
GC §34090
Public
Works /
Fleet
PW-102 Used Oil Disposal 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
22 CCR 66266.130(c)(5), H&S
§25250.18(b), 25250.19(a)(3) et seq.

Dept.

Providing
Service /
Work
PW-055 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Page 81 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-9
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept.

Providing
Service /
Work
PW-056
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-057
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

PUBLIC WORKS / GRAFFITI REMOVAL AND BEAUTIFICATION (GRAB) Public
Works /
Graffiti
PW-058 Abatement Reports / Daily Work / Abatement
Reports (some have CDBG Funding) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference to cover those cases
that are CDBG-related (CDBG is Annual
Performance Report + 4 years); Case is
open until satisfactorily resolved (some liens
are not resolved); City Clerk maintains
original staff reports and resolutions that are
presented to Council; 2 CFR 200.334; 24
CFR 91.105(h), 92.505, 570.490, &
570.502(a), 29 CFR 97.42; OMB Circular A-
110 & A-133; GC §34090; GC §8546.7
Public
Works /
Graffiti
PW-059 Graffiti Removal Service Requests 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Graffiti
PW-060 Hold Harmless Agreements for Abatements
from Private Property 4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statute of Limitations any "...liability founded
upon an instrument in writing" or not
specifically provided for is 4 years; GC
§34090, CCP §§337, 343
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 82 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-10
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept.

Providing
Service /
Work
PW-061 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-062
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-063
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

PUBLIC WORKS / IRRIGATION
Public
Works /
Irrigation
PW-064 Irrigation Maintenance 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with City-wide standards for work
orders; CCP §§338 et seq., 340 et seq., 342,
GC §§945.6, GC §34090
Dept.

Providing
Service /
Work
PW-065 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-066
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-067
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 83 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-11
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / LANDSCAPE
Public
Works /
Landscape
PW-068 Daily Journals / Playground Equipment
Inspections 2 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Landscape
PW-069
Facilities Maintenance Contract
ADMINISTRATION FILES (Landscape
Maintenance, Tree Trimming, etc.)
Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Covers Statute of Limitations for Contracts
(errors and omissions does not apply);
Published Audit Standards=4-7 years;
Statute of Limitations: Contracts & Spec's=4
years, Wrongful Death=comp. + 5 years,
Complies with DOT's Construction Manual
Section 5-104C; CCP §§336(a), 337 et. seq.,
GC §34090
Public
Works /
Landscape
PW-070 Landscape Maintenance (in-house) 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with City-wide standards for work
orders; CCP §§338 et seq., 340 et seq., 342,
GC §§945.6, GC §34090
Public
Works /
Landscape
PW-071
Pesticide / Herbicide Records, including
training / written recommendations (usage
records are filed with the County Agriculture
Department)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (agricultural
pesticide records are required for 2 years); 3
CCR 6623, GC §34090, 40 CFR 110.3(d),
Public
Works PW-072 Work Order / Service Request Log 8 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-073 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-074
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 84 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-12
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept.

Providing
Service /
Work
PW-075
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 85 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-13
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / STREETS
Public
Works /
Streets
PW-076 Daily Journals for Street Maintenance 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Streets
PW-077 HazMat Incident Responses, Clean-ups /
Exposure Records (Diesel, Oil, etc.) 30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with statute of limitations for
employee exposure to hazardous materials;
8 Cal. Code Reg. 3204(d)(1)(A)
Public
Works /
Streets
PW-078 Pavement Maintenance (rubble, fill, release
for debris) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations any "...liability founded upon an
instrument in writing" or not specifically
provided for is 4 years; GC §34090, CCP
§§337, 343
Public
Works /
Streets
PW-101 Sanitary Spills / Overflows (SSOs) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 5 years; SWRCB
Order 2022-0103-DWQ; 2002-0103-DWQ &
2006-03; 40 CFR 122.41(j)(2); GC §34090
Public
Works /
Streets
PW-079
Street Maintenance Contract
ADMINISTRATION FILES (Parking Lot
Sweeping, Street Legend Painting, etc.)
Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Exception to City-wide standard because
Statute of Limitations for Errors & Omissions
does not apply to this contract; Statute of
Limitations: Contracts & Spec's=4 years,
Published Audit Standards=4-7 years;
Complies with DOT's Construction Manual
Section 5-104C; CCP §§336(a), 337 et. seq.,
GC §34090
Dept.

Providing
Service /
Work
PW-080 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-081
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

Page 86 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-14
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Dept.

Providing
Service /
Work
PW-082
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 87 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-15
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / MAINTENANCE AND ENVIRONMENTAL SERVICES
Public
Works /
Maint.

PW-083
AB 939 Compliance (Franchise Waste
Hauler) / SB 1383 Compliance (Organic
Waste Collection / Recycling)
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SB 1383
compliance is required for 5 years; 14 CCR §
18995.2; GC §34090
Lead Dept. PW-084 Disposal Receipts / Manifests - HAZARDOUS

WASTE P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (City has "cradle to
grave" liability); only 3 years is mandated; 22
CCR 66262.40; GC §34090
Public
Works /
Maint.

PW-085 Grants 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets auditing standards; Grants covered by
a Consolidated Action Plan are required for 5
years; Uniform Admin. Requirements for
Grants to Local Governments is 3 years from
expenditure report or final payment of
grantee or subgrantee; 2 CFR 200.334; 24
CFR 91.105(h), 92.505, 570.490, &
570.502(a), 29 CFR 97.42; OMB Circular A-
110 & A-133; GC §34090; GC §8546.7
Dept.

Providing
Service /
Work
PW-086 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-087
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-088
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 88 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-16
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / TRAFFIC CONTROL
Public
Works /
Traffic
PW-089 Traffic Daily Journal / Detail Logs:

Maintenance, Installation, Removals, etc. 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Covers Statute of Limitations; Department
Preference; GC §34090, CCP §337 et seq.

Dept.

Providing
Service /
Work
PW-090 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-091
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090
Dept.

Providing
Service /
Work
PW-092
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 89 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-17
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / TRANSIT
Public
Works /
Trans.

PW-093 Bus Routes / Scheduling 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with Operational Complaints and
Work Orders; CCP §§338 et seq., 340 et
seq., 342, GC §§945.6, GC §34090
Public
Works /
Trans.

PW-094 Bus Shelter / Bus Stop Maintenance (some
funding from Proposition A) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

PW-094.5 Dial-a-Ride Trip Sheets 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Trans.

PW-094.6
Funding / Grants: FTA, Others: Equipment
(Buses, Vehicles) / Real Property Only
Includes all records, including application,
administration, reports, audits, etc.

Disposition /
Sale
+ 5 years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
FTA Retention for other Records. "three
years from the starting date specified ...";
"multi-year projects is
the date of submission of the final FSR upon
project completion"';5 years meets auditing
standards and federal requirements; FTA –
Circular 5010.1E III(7); 49 CFR 18.42; OMB
Circular A-110 & A-133; GC §34090
Public
Works /
Trans.

PW-094.7
Funding / Grants: FTA, Others: Excluding
Equipment (Buses, Vehicles) / Real
Property
Includes all records, including application,
administration, reports, audits, etc.

Close (Final
Expenditure
Report)
+ 5 years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets auditing standards and federal
requirements; OMB Circular A-110 & A-133;
GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 90 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-18
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Trans.

Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 13 CCR 1234(3); GC §34090
Public
Works /
Trans.

PW-095 Traffic Log of Calls (Summary) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public
Works /
Trans.

PW-096 Traffic Reports 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public
Works /
Trans.

PW-097 Traffic Signal / Maintenance (Contract
Administration)
Completion
+ 10 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Contractor maintains records at their
business; Covers E&O Statute of Limitations
(insurance certificates are filed with
agreement); Published Audit Standards=4-7
years; Statute of Limitations: Contracts &
Spec's=4 years, Wrongful Death=comp. + 5
years, Developers=comp. + 10 years;
Complies with DOT's Construction Manual
Section 5-104C; CCP §§336(a), 337 et. seq.,
GC §34090
Public
Works /
Trans.

PW-097.5 Transit Contracts (Dial-a-Ride, Fixed Transit, etc.)
Completion
+ 5 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statute of Limitations is 4 years (Errors &
Omissions does not apply); Statute of
Limitations is 4 years; 10 years for Errors &
Omissions; CCP §§337. 337.1(a), 337.15,
343; GC §34090
CITY OF BALDWIN PARK, CA. ©2003 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 2/7/2024

Page 91 of 188 ends

Ver. 13.0 RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-19
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Public
Works /
Trans.

PW-097.6 Video Recordings of Transportation Vehicles,
including Forward-Facing Vehicles.

When No
Longer
Required
Mag, Ppr
Department preference; 1 year is not
required - No forward-facing videos; 1. The
agency has made a diligent effort to identify
a security system that is capable of storing
recorded data for one year. 2. The agency
determines that the technology to store
recorded data in an economically and
technologically feasible manner for one year
is not available. 3. The transit agency
purchases and installs the best available
technology with respect to storage capacity
that is both economically and technologically
feasible at that time. PUC §99164; GC
§34090 .6
Dept.

Providing
Service /
Work
PW-098 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

Providing
Service /
Work
PW-099
Work Orders / Service Requests - ALL
information from the work order is entered
into the Work Order Database
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-100
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 92 of 188 ends

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
(Admin., CIP, Court Referral, Engineering, Fleet, Graffiti Removal, Irrigation, Landscape, Streets, Maint., Traffic, Transit) Page PW-1Ver. 13.0
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

PUBLIC WORKS / ADMINISTRATION / ALL DIVISIONS (WORK ORDERS AND USAs) Dept.

Providing
Service /
Work
PW--000 Underground Service Alerts (USA's) / Dig
Alerts -- City 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to both
Tier I and Tier II Tanks; (Tier II tanks are
required to have an integrity test every 20
years); GC §34090
Dept.

Providing
Service /
Work
PW-001 Work Order Database / Work History
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Dept.

QC & OD
Drafts / Source records - Database becomes
original record; GC §34090; San Gabriel
Tribune v. Superior Court (1983) 143 Cal.

App. 3d 742, 774; 64 Ops. Cal. Atty. Gen.
317 (1981))
Dept.

Providing
Service /
Work
PW-003
Work Orders / Service Requests - PARTIAL /
NO information from the work order is entered
into the Work Order Database
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 93 of 188 ends

Baldwin Park City CouncilFebruary 18, 2026

Baldwin Park City Council
February 18, 2026