Baldwin Park City Council
September 2, 2026

CITY COUNCIL

REGULAR MEETING
Agenda
September 2, 2026, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Daniel Damian
Jean M. Ayala
Alejandra Avila
Emmanuel J. Estrada
Manuel Lozano
Welcome to your City Council Meeting
We welcome your interest and involvement in the City’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city’s website and in the Office of the City Clerk.

Please note that, if a disruption prevents public participation through the audiovisual platform, the legislative or governing body shall recess the open session and make good faith efforts to restore public access and participation.

If public access cannot be restored after good faith efforts, the body may resume the meeting only after adopting, by roll call vote on the formal findings.

How to watch and participate
In Person

Most City Council meetings take place
at Valley County Water District, 5121
Lante St., Baldwin Park, CA
Online

Audio streaming will be available at:

Baldwin Park You Tube Channel
CivicClerk Meeting Portal
Zoom
Zoom Link:

Join Zoom Meeting
Zoom Link:
https://baldwinparkca.zoomgov.com/j/1654054143

Public Comments
The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the City Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk.

Public Communication
There is a three-minute speaking time limit. In accordance with Chapter 39 of the Baldwin Park Municipal Code Section 39.03(C) Time limitation. Every member of the public addressing the Council shall limit his or her remarks to a maximum of three minutes during all speaking opportunities; provided, that during oral communications just prior to adjournment comment shall not exceed two minutes per speaker. When large numbers of persons wish to speak, the presiding officer of the meeting may announce a reduction of the speaking time allotted to each person so all persons wishing to speak may do so.

Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.

Comments in writing
You can provide your comments for City Council in writing by sending it to the City Clerk Department in advance.

Your written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. Written comments to the City Council may be submitted by email:

[email protected] or mailed to: City Clerk Department, 14403 E Pacific Ave., Baldwin Park, CA 91706

Communications to the City Council are public record and will become part of the City’s electronic records.

Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record.

Reasonable Accommodations
Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk’s Office at (626) 960-401, ext. 466.

Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT FROM CLOSED SESSION

ANNOUNCEMENTS

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

PUBLIC COMMUNICATIONS

CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion.

There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda.

1. City of Baldwin Park's Warrants and Demands
It is recommended that the City Council ratify the attached Warrants and Demands Register.

2. Meeting Minutes of August 19, 2026
It is recommended that the City Council approve the following meeting minutes of the Regular City Council Meeting, Finance Authority Meeting and Housing Authority Meeting held on August 19, 2026.

3. Claim Rejection
It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:

• Mercedes Esmeralda Martinez-Brahms The claimant alleges bodily injury. • Arron (Aaron) Xavier Martinez-Brahms The claimant alleges bodily injury.

This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members.

4. Authorize the Directors of Public Works and Finance to Dispose of Two (2) Trolley Buses It is recommended that the City Council authorize:

1. The Public Works Director to sell the two City-owned trolley buses through a public auction and complete all actions necessary for their disposal; and

2. The Finance Director to record the proceeds from the sale and remove the vehicles from the City’s capital asset records upon completion of the sale.

5. Biennial Review of the City's Conflict of Interest Code and Adopt Resolution No. 2026-026 Ameding Conflict of Interest Code.

It is recommended that the City Council approve and adopt Resolution No. 2026-026 entitled, "A Resolution of the City Council of the City of Baldwin Park, California Adopting an Amended Conflict of Interest Code Containing Revised Designated Positions and Disclosure Categories, and Repealing Resolution No. 2023-024.

6. Award of Contract for Citywide Tree Maintenance Services to North Star Land Care It is recommended that the City Council:

1. Approve a 6-year Maintenance Service Agreement with North Star Land Care for an annual amount of $171,000.00 for routine tree maintenance services; and,

2. Approve an additional $78,000.00 per fiscal year for any as-needed, specialty work defined in Exhibit “C” in the cost proposal as specialty services. This work is not included in routine grid trim and will be performed on an as-needed basis per request of City; and,

3. Authorize the Mayor and City clerk to execute the contract with North Star Land Care for Citywide Tree Maintenance services; and,

4. Authorize the Director of Finance to make necessary budget adjustments and appropriations for the length of the Agreement for FY2026-2032 Citywide Tree Maintenance Services; and,

5. Authorize the Director of Public Works or his Designee to process necessary documents.

7. Approval of Addendum No. 4 to the Grant Agreement with Oath to Country Foundation (OTCF) to support the continued operation of the senior Veteran home as part of the Home Rehabilitation Pilot
It is recommended that the City Council:

1. Authorize the Mayor to execute an amended Grant Agreement with Oath to Country Foundation (OTCF) subject to any non-substantive changes made by the CEO and City Attorney;

2. Authorize the Director of Finance to re-appropriate $10,000 from ARPA Fund #275 to fund the Home Rehabilitation Pilot Program for the extended period, re-appropriate the remaining

balance from the original $50,000 in ARPA fund to other eligible ARPA funded programs, and make the necessary budget adjustments; and

3. Approve the Addendum No. 4 to the Inter-Agency Agreement between the City of Baldwin Park and Oath To Country Foundation for the ARPA Obligation.

PUBLIC HEARING

REPORTS OF OFFICERS

8. Consideration of First Amendment to the Employment Agreement of the Director of Community Development – Okina Dor
It is recommended that the City Council:

1. Approve the First Amendment to the Employment Agreement of the Director of Community Development, Okina Dor.

2. Authorize the Director of Finance to make the appropriation and necessary budget adjustments.

9. Consideration of First Amendment to the Employment Agreement of the Director of Public Works – Daniel Padilla
It is recommended that the City Council:

1. Approve the First Amendment to the Employment Agreement of the Director of Public Works, Daniel Padilla.

2. Authorize the Director of Finance to make the appropriation and necessary budget adjustments.

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

ADJOURNMENT

CERTIFICATION
I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of August 2026.

Christopher Saenz
City Clerk
For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at [email protected].

ITEM NO: 1.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Rose Tam, Finance Director
PREPARED BY: Ana Zhang, Senior Finance Clerk
DATE: September 2, 2026

SUBJECT: City of Baldwin Park's Warrants and Demands

SUMMARY:

Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.

RECOMMENDED ACTION:

It is recommended that the City Council ratify the attached Warrants and Demands Register.

FISCAL IMPACT:

The payroll for the last period was $685,935.26 and the attached General Warrants Register was $2,702,989.13 for a total amount of $3,388,924.39.

BACKGROUND:

The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released:

1.The last payroll of the City of Baldwin Park consists of check numbers 257270 to 257280. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 65296 to 65638 for the period August 2, 2026 through August 15, 2026 inclusive; these are presented and hereby ratified in the amount of $685,935.26.

2.General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $1,758,791.20 and checks from 256499 to 256700 in the amount of $944,197.93 for the period of August 10, 2026 to August 24, 2026, inclusive; in the total amount of $2,702,989.13 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Check Register-9-2-2026

Amount
256520 08/10/2026 FRONTIER COMMUNICATIONS ACT#0923225-INTERNET-S. HOMES-7/23-8/22/26 225-60-691-53403-66027 244.99$ 256521 08/10/2026 GANAHL LUMBER COMPANY SUPPLIES FOR FAMILY SERVICE CENTER 100-60-640-53100-00000 62.45$ 256518 08/10/2026 FRANCHISE TAX BOARD ACT#00665-PP#16 PE 8/1/2026 100-00-000-21225-00000 300.00$ 256519 08/10/2026 FRANCHISE TAX BOARD ACT#06477-PP#16 PE 8/1/2026 100-00-000-21225-00000 328.21$ 256520 08/10/2026 FRONTIER COMMUNICATIONS ACT#0923225-INTERNET-S. HOMES-7/23-8/22/26 100-60-620-53403-00000 5.03$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-LEASING EXPENSES FOR CITY VEHICLES 402-50-590-58140-15727 995.09$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-LEASING EXPENSES FOR CITY VEHICLES 402-50-591-58140-15727 5,368.62$ 256517 08/10/2026 FEDEX OFFICE PROGRAM MATERIALS FOR BARNES PARK RE-OPENING 100-60-610-53100-00000 517.50$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-LEASING EXPENSES FOR CITY VEHICLES 246-50-590-58140-15727 4,139.71$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-LEASING EXPENSES FOR CITY VEHICLES 254-50-590-58140-15727 1,469.03$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-LEASING EXPENSES FOR CITY VEHICLES 275-50-765-58140-53001 10,106.02$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-CODE ENHANCEMENT VEHICLE 220-40-460-53345-14715 91.42$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-VEHICLE EXPENSES FOR CITY VEHICLES 231-50-590-53345-15727 729.63$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-VEHICLE EXPENSES FOR CITY VEHICLES 246-50-590-53345-15727 27.66$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-TOLL FREE FOR THE POLICE DEPT 100-30-360-51101-00000 24.00$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-LEASING EXPENSES FOR CITY VEHICLES 110-50-571-58140-15727 1,119.29$ 256516 08/10/2026 ENTERPRISE FM TRUST JUL 2026-LEASING EXPENSES FOR CITY VEHICLES 110-50-591-58140-15727 11,927.31$ 256514 08/10/2026 ELITE HOOD & EXHAUST CLEANING SVC. STOVE HOOD CLEANING-ARC-7/21/26 252-60-620-53371-00000 275.00$ 256515 08/10/2026 EMBLEMS INC. COMMUNITY SERVICE OFFICER TABS 100-30-310-53100-00000 179.00$ 256515 08/10/2026 EMBLEMS INC. BPPD SWAT 2026 "HOOK AND LOOP" PATCHES 100-30-340-53100-13040 417.50$ 256514 08/10/2026 ELITE HOOD & EXHAUST CLEANING SVC. STOVE HOOD CLEANING-SENIOR CENTER-7/21/26 100-60-620-53371-00000 275.00$ 256514 08/10/2026 ELITE HOOD & EXHAUST CLEANING SVC. STOVE HOOD CLEANING-SENIOR CENTER-7/21/26 252-60-620-53371-00000 275.00$ 256514 08/10/2026 ELITE HOOD & EXHAUST CLEANING SVC. STOVE HOOD CLEANING-ARC-7/21/26 100-60-620-53371-00000 275.00$ 256512 08/10/2026 ECOTIERRA CONSULTING, INC ENVIRONMENTAL CONSULTING SRVC THROUGH 2/28/26 501-40-000-22335-00000 20,175.00$ 256513 08/10/2026 EL RINCON DEL SABOR POBLANO LLC MEALS-INDEPENDENCE DAY SPECTACULAR-7/3/26 110-60-610-53100-16145 1,000.00$ 256513 08/10/2026 EL RINCON DEL SABOR POBLANO LLC MEALS-INDEPENDENCE DAY SPECTACULAR-7/3/26 501-60-000-22328-16145 460.09$ 256509 08/10/2026 CLARISSA I. ZAMORA JUL 2026-BALLET FOLKLORICO INSTRUCTOR 501-60-000-22328-00000 770.00$ 256510 08/10/2026 CRESPINE A. MOJICA JUDO INSTRUCTOR-6/24-7/31/2026 501-60-000-22328-00000 1,895.40$ 256511 08/10/2026 DISCOUNT SCHOOL SUPPLY SUPPLIES FOR SUMMER LUNCH PROGRAM 100-60-610-53100-17505 3,256.45$ 256507 08/10/2026 BLANCA GARCIA MADERA CLEANING SERVICES FOR THE JAIL 100-30-370-51101-00000 70.00$ 256508 08/10/2026 CHICAS GRAPHICS AND DESIGN UNIFORMS FOR YOUTH T-BALL PARTICIPANTS 501-60-000-22326-00000 3,867.50$ 256508 08/10/2026 CHICAS GRAPHICS AND DESIGN CORRUGATED SIGNS FOR MEASURE BP STAKEHOLDERS 100-60-610-53100-00000 221.00$ 256506 08/10/2026 BEST BEST & KRIEGER LLP JUN 2026-SPECIAL PROJECTS 403-10-160-51102-00000 247.10$ 256506 08/10/2026 BEST BEST & KRIEGER LLP JUN 2026-BKK WEST COVINA CLASS 1 LANDFILL (SOLE) 403-10-160-51102-00000 70.60$ 256506 08/10/2026 BEST BEST & KRIEGER LLP JUN 2026-BBK CLASS 1 LANDFILL (SHARED) 403-10-160-51102-00000 1,861.48$ 256505 08/10/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 55.07$ 256505 08/10/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 649.49$ 256506 08/10/2026 BEST BEST & KRIEGER LLP JUN 2026-ENERGY ADVICE-BPROUD 100-40-131-51102-00000 141.20$ 256505 08/10/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 178.68$ 256505 08/10/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 178.68$ 256505 08/10/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 55.07$ 256504 08/10/2026 A-TECH SYSTEMS INC JUL-SEP 2026-MONITORING OF FIRE ALARM-ARC 100-60-620-53371-00000 97.50$ 256504 08/10/2026 A-TECH SYSTEMS INC JUL-SEP 2026-MONITORING OF FIRE ALARM-ARC 252-60-620-53371-00000 97.50$ 256505 08/10/2026 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR ESPERANZA VILLA 225-60-690-53370-66027 432.19$ 256501 08/10/2026 AK DIGITAL PRINTING BUSINESS CARDS FOR ELIZABETH ORTIZ 100-40-405-53100-00000 59.05$ 256502 08/10/2026 APPLIED CONCEPTS, INC LIDAR REPAIR 100-30-310-53371-00000 661.83$ 256503 08/10/2026 APRIL M. ROJO SUPPLIES FOR BARNES PARK GRAND RE-OPENING 100-60-610-53100-00000 70.50$ 1181 08/20/2026 OATH TO COUNTRY FOUNDATION HOME REHABILITATION PILOT PROGRAM-4650 EDRA 275-40-741-51101-17519 1,000.00$ 256499 08/10/2026 AARON M. MORALES MUSIC ENTERTAINMENT-PRIDE OF VALLEY 5K RUN-8/1/26 110-60-610-51101-16146 200.00$ 256500 08/10/2026 ADRIANA CARCHIPULLA REFUND RENTAL DEPOSIT-WALNUT CREEK PARK-10/3/26 501-60-000-22328-00000 150.00$ Check Register
City of Baldwin Park, CA By (None)
Payment Dates 8/10/2026 - 8/24/2026
Payment Number Payment Date Vendor Name Description (Item) Account Number 1180 08/10/2026 BALDWIN PARK POA POLICE SWORN DUES 100-00-000-21219-00000 7,039.85$ 1180 08/10/2026 BALDWIN PARK POA POLICE NON-SWORN DUES 100-00-000-21219-00000 1,279.67$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 256551 08/10/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR ZOCALO PARK 110-60-685-53100-00000 7.27$ 256552 08/10/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-121135-SP-13062 AMAR 6/15-7/15/26 251-50-560-53402-00000 278.45$ 256551 08/10/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR ZOCALO PARK 110-60-685-53100-00000 74.42$ 256551 08/10/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR ZOCALO PARK 110-60-685-53100-00000 276.22$ 256551 08/10/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR ZOCALO PARK 110-60-685-53100-00000 159.06$ 256550 08/10/2026 QUENCH USA, INC. COFFEE FOR CITY FACILITIES 252-60-620-53100-00000 709.90$ 256550 08/10/2026 QUENCH USA, INC. COFFEE FOR CITY FACILITIES 100-60-620-53100-00000 290.41$ 256550 08/10/2026 QUENCH USA, INC. COFFEE FOR CITY FACILITIES 252-60-620-53100-00000 290.40$ 256548 08/10/2026 PRIMO BRANDS 8710000566-WATER&COFFEE-CITY FACIL 3/25-4/24/26 100-60-620-53100-00000 76.81$ 256549 08/10/2026 PUMPMAN, INC. PUMP SYSTEM MAINTENANCE PROGRAM 12/26/26-12/26/27 100-60-620-53371-00000 1,300.00$ 256550 08/10/2026 QUENCH USA, INC. COFFEE FOR CITY FACILITIES 100-60-620-53100-00000 709.89$ 256547 08/10/2026 PPW INMATE TECHNOLOGY JULY 2026 TELEPHONE USAGE FOR INMATES IN JAIL 100-30-370-53403-00000 200.00$ 256548 08/10/2026 PRIMO BRANDS 8710000566-WATER&COFFEE-CITY FACIL1/25-2/24/26 100-60-620-53100-00000 76.81$ 256548 08/10/2026 PRIMO BRANDS 8710000566-WATER&COFFEE-CITY FACIL 2/25-3/24/26 100-60-620-53100-00000 76.81$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-360-53100-00000 386.99$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIAL & SUPPLIES FOR POLICE DEPARTMENT 100-30-310-53100-00000 1,213.49$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-310-53100-00000 596.78$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-370-53100-00000 399.30$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-370-53100-00000 205.52$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-370-53100-00000 31.48$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-300-53100-00000 111.08$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-360-53100-00000 129.41$ 256546 08/10/2026 ODP BUSINESS SOLUTIONS, LLC MATERIALS & SUPPLIES FOR POLICE DEPARTMENT 100-30-360-53100-00000 23.51$ 256544 08/10/2026 MOTOROLA SOLUTIONS, INC. BALANCE REM.-MODULE FOR FLEX CAD TO PEREGRINE RTCC 100-30-310-53379-00000 106.97$ 256544 08/10/2026 MOTOROLA SOLUTIONS, INC. SAA CERT. COURSE FOR DISP. F. NUNO 4/7-4/9/26 100-30-310-53200-00000 1,100.00$ 256545 08/10/2026 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATIONPHYSCIAL EXAM FOR EMPLOYEE-7/20/26 100-10-150-51101-11122 104.00$ 256541 08/10/2026 GRAINGER, INC. SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 17.25$ 256542 08/10/2026 JUAN E. RAMIREZ JUN 2026 - ENG-SPA INTERPRETER & TRANSLATOR 100-10-110-51101-00000 4,735.00$ 256543 08/10/2026 KINGDOM CAUSES, INC. MAR 2026-OPERATIONAL COST-ESPERANZA-MEASURE A 270-60-690-53370-66020 47,985.71$ 256541 08/10/2026 GRAINGER, INC. SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 1,935.75$ 256541 08/10/2026 GRAINGER, INC. CR-SUPPLIES FOR BUILDING MAINTENANCE INV9825142418 100-60-620-53100-00000 (236.74)$ 256541 08/10/2026 GRAINGER, INC. CR-SUPPLIES FOR BUILDING MAINTENANCE INV9825142418 252-60-620-53100-00000 (375.36)$ 256539 08/10/2026 CALIFORNIA BUILDING STANDARDS COMMISSION SPECIAL REVOLVING FUND(SB1473) - JAN-MAR 2026 100-40-000-43405-00000 432.00$ 256540 08/10/2026 CALIFORNIA BUILDING STANDARDS COMMISSION SPECIAL REVOLVING FUND(SB1473) - OCT-DEC 2025 100-40-000-43405-00000 398.70$ 256541 08/10/2026 GRAINGER, INC. CR-SUPPLIES FOR BUILDING MAINTENANCE INV9388366222 100-60-620-53100-00000 (199.85)$ 256537 08/10/2026 MOTOROLA SOLUTIONS, INC. XML LAW INTERFACE MODULE FOR EVIDENCE 100-30-310-53379-00000 13,033.93$ 256537 08/10/2026 MOTOROLA SOLUTIONS, INC. MODULE FOR FLEX CAD TO PEREGRINE RTCC 100-30-310-53379-00000 9,287.60$ 256538 08/10/2026 RAQUEL M. CERVANTES CASE# RID 1202591-PP#16 PE 8/1/2026 100-00-000-21225-00000 115.39$ 256534 08/10/2026 LACPCA LACPCA 2026 ADVANCED K9 SEMINAR -9/21-9/24/26 501-30-000-22410-00000 600.00$ 256535 08/10/2026 LICENSED ELECTRICIAN SERVICES INC PERMIT REFUND-3535 VINELAND AVE-BLDG 0726-8080 100-40-000-43400-00000 212.00$ 256536 08/10/2026 LOS ANGELES COUNTY SHERIFFS DEPARTMENT LEVYING OFFICER #3302501060096-PP#16 PE 8/1/2026 100-00-000-21225-00000 142.40$ 256531 08/10/2026 KOMPAN CALIFORNIA, INC. REPLACEMENT PARTS FOR WALNUT CREEK PARK PLAYGROUND 252-60-620-53100-00000 1,451.97$ 256532 08/10/2026 KOTAI MANAGEMENT C&D DEPOSIT REFUND-14420 CLARK ST-BLDG-0824-4224 246-00-000-22540-00000 8,550.00$ 256533 08/10/2026 L.N. CURTIS & SONS UNIFORM PANTS FOR CSO A. FRANCO 100-30-310-53100-00000 84.36$ 256530 08/10/2026 KINGDOM CAUSES, INC. MAR 2026-OPERATIONAL COST-ESPERANZA-HILDA SOLIS 270-60-690-53370-66028 26,422.07$ 256530 08/10/2026 KINGDOM CAUSES, INC. MAR 2026-DE MINIMIS 10%-ESPERANZA-PLHA 270-60-690-53370-66028 1,455.93$ 256530 08/10/2026 KINGDOM CAUSES, INC. MAR 2026-DE MINIMIS 10%-ESPERANZA-HILDA SOLIS 270-60-690-53370-66028 2,642.21$ 256528 08/10/2026 JIMMY WONG SUPPLIES FOR BARNES PARK GRAND RE-OPENING 100-60-610-53100-00000 25.14$ 256529 08/10/2026 KEYSTONE UNIFORMS UNIFORM FOR OFFICER K. CORTES 100-30-310-53100-00000 753.78$ 256530 08/10/2026 KINGDOM CAUSES, INC. MAR 2026-DE MINIMIS 10%-ESPERANZA-MEASURE A 270-60-690-53370-66028 4,798.57$ 256525 08/10/2026 HZS ENGINEERING INC PERMIT REFUND-12844 DALEWOOD ST-BLDG-0626-7890 100-40-000-43400-00000 40.00$ 256526 08/10/2026 INTERMEX INC BUS TRANSPORT-IRVINE SPECTRUM&ANAHEIM-7/23/26 110-60-630-51101-15540 1,800.00$ 256527 08/10/2026 JESSICA VASQUEZ DRY CLEANING SRVC FOR DEPARTMENT TABLECLOTH 100-60-610-51101-00000 35.00$ 256524 08/10/2026 HOUSING RIGHTS CENTER APR 2026-FAIR HOUSING SERVICES REIM 220-40-420-53360-14825 1,009.04$ 256524 08/10/2026 HOUSING RIGHTS CENTER JUN 2026-FAIR HOUSING SERVICES REIM 220-40-420-53360-14825 92.34$ 256524 08/10/2026 HOUSING RIGHTS CENTER MAY 2026-FAIR HOUSING SERVICES REIM 220-40-420-53360-14825 983.98$ 256523 08/10/2026 HELEN HERNANDEZ SUPPLIES FOR BARNES PARK GRAND RE-OPENING 100-60-610-53100-00000 234.91$ 256523 08/10/2026 HELEN HERNANDEZ SUPPLIES FOR THE ARC 100-60-680-53100-00000 191.22$ 256522 08/10/2026 GUSTAVO VASQUEZ SUPPLIES FOR ZOCALO PARK 110-60-685-53100-00000 212.08$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 256578 08/13/2026 SMART & FINAL MAINTAIN ELEVATORS SERVICE 8/1-10/31/2026 110-60-610-53100-16146 29.47$ 256578 08/13/2026 SMART & FINAL MATERIALS & SUPPLIES FOR NATIONAL NIGHT OUT 100-60-610-53100-00000 90.23$ 256578 08/13/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SUMMER LUNCH PROGRAM 100-60-610-53100-17505 73.74$ 256575 08/13/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-121578-S. HOMES-13165 GARVEY 06/15-07/15/26 225-60-691-53402-66027 249.05$ 256576 08/13/2026 SCHINDLER ELEVATOR CORPORATION REPAIR ELEVATOR CITY HALL PARKING 7/20/2026 245-60-620-53371-15882 2,143.00$ 256577 08/13/2026 SHIRLEY QUINONES GRANT DEED RECORDING-PORTIONS OF APN 8553-023-004 100-10-120-53100-00000 138.75$ 256573 08/13/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 555.52$ 256573 08/13/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR BARNES PARK 100-60-670-53100-15100 1,252.45$ 256574 08/13/2026 SAN GABRIEL VALLEY EXAMINER NOTICE TO VOTERS OF DATE-MEASURE 100-10-120-53330-11535 144.00$ 256572 08/13/2026 ROYAL COACHES AUTO BODY & TOWING INC. STORAGE & TOWING FEES ON VEHICLES 4/18-4/22/2026 100-30-360-51101-00000 872.50$ 256572 08/13/2026 ROYAL COACHES AUTO BODY & TOWING INC. STORAGE & TOWING FEES ON VEHICLES 4/24-5/1/2026 100-30-360-51101-00000 1,224.50$ 256573 08/13/2026 S&S WORLDWIDE, INC MATERIALS & SUPPLIES FOR ZOCALO PARK 110-60-685-53100-00000 209.84$ 256571 08/13/2026 PRIMO BRANDS 8710000566 CR COOLER RENTAL TAX ADJ-5/25-6/24/25 100-60-620-53100-00000 (311.71)$ 256571 08/13/2026 PRIMO BRANDS 8710000566 WATER&COFFEE-CITY FACIL11/25-12/24/25 100-60-620-53100-00000 510.97$ 256571 08/13/2026 PRIMO BRANDS 8710000566 WATER&COFFEE-CITY FACIL12/25-1/24/26 100-60-620-53100-00000 305.23$ 256569 08/10/2026 ZHIMING ZHANG REFUND C&D 13143 EMERY BLDG-0824-4316 246-00-000-22540-00000 888.00$ 256570 08/13/2026 POLYMEDIA PRODUCTION SERVICES SPIDERMAN CHARACTER AT ZOCALO PARK 8/14/2026 110-60-685-51101-00000 395.00$ 256571 08/13/2026 PRIMO BRANDS 8710000566 CR FOR PRIMO BAL CORR 4/25-5/24/2025 100-60-620-53100-00000 (6.00)$ 256566 08/10/2026 VERONICA LOPEZ REFUND RENTAL DEPOSIT EVENT ARC-6/27/2026 501-60-000-22333-00000 500.00$ 256567 08/10/2026 WILLIAM TAN REFUND C&D 12726 FINCHLEY ST. BLDG-1224-4902 246-00-000-22540-00000 6,000.00$ 256568 08/10/2026 XIN GAO REFUND C&D 3470 PATRITTI BLDG-DEM26-0111 246-00-000-22540-00000 300.00$ 256563 08/10/2026 ULINE, INC. TERRANCE BENCH WITH BACK 252-60-620-53100-00000 1,661.02$ 256564 08/10/2026 UNITED SITE SERVICES OF CALIFORNIA, INC. RENTAL HOT & COLD CATERING SINK 7/8-8/4/26 110-60-610-53391-16101 195.33$ 256565 08/10/2026 VERIZON WIRELESS PHONE-870914792-00016-EXEC SECRETARY 6/22-7/21/26 100-10-110-53403-00000 38.37$ 256563 08/10/2026 ULINE, INC. ADJUSTABLE HEIGHT TRAINING TABLE 100-60-620-53100-00000 1,267.15$ 256563 08/10/2026 ULINE, INC. ADJUSTABLE HEIGHT TRAINING TABLE 100-60-620-53100-00000 1,601.97$ 256563 08/10/2026 ULINE, INC. PLASTIC A-FRAME SIGNS FOR STREET MARKET 110-60-610-53100-16101 895.31$ 256561 08/10/2026 T-MOBILE PHONE-60023-BUILDING AND CODE 6/21-7/20/26 100-40-460-53403-00000 230.21$ 256561 08/10/2026 T-MOBILE PHONE-60023-BUILDING AND CODE 6/21-7/20/26 401-10-141-53403-11506 31.85$ 256562 08/10/2026 U.S. ARMOR CORPORATION SAFETY VEST FOR CSO ANDREW F. 100-30-340-53100-00000 1,032.97$ 256560 08/10/2026 THE DRALA PROJECT INC 1 DELL PRO 16 PLUS FOR CC CHAMBER IMPROVRMENTS 275-50-765-58100-55018 2,332.20$ 256560 08/10/2026 THE DRALA PROJECT INC 2 MONITORS FOR CC CHAMBER IMPROVEMENT PROJECT 275-50-765-58100-55018 1,017.51$ 256561 08/10/2026 T-MOBILE PHONE-60023-BUILDING AND CODE 6/21-7/20/26 100-40-450-53403-00000 167.14$ 256557 08/10/2026 SOUTHERN CALIFORNIA GAS CO GAS-31292-CITY PARK-1209 VINELAND 5/26-6/24/26 252-60-620-53400-00000 14.73$ 256558 08/10/2026 SPORT PINS INTERNATIONAL ADDITIONAL MEDALS FOR PRIDE VALLEY 5K RUN 110-60-610-53100-16146 1,610.32$ 256559 08/10/2026 STERICYCLE, INC. AUG 2026 COLLECTION OF BIOHAZARD MATERIALS 100-30-360-53100-00000 86.09$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 97.72$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 119.20$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 55.60$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR PRIDE OF VALLEY 5K RUN 110-60-610-53100-16146 92.01$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 124.41$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR STREET MARKET 110-60-610-53100-16101 92.01$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 23.38$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 82.39$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR PRIDE VALLEY 5K RUN 110-60-610-53100-16146 92.01$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES-INDEPENDENCE DAY SPECTACULAR 110-60-610-53100-16145 1.96$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 12.64$ 256556 08/10/2026 SMART & FINAL MATERIALS & SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 23.98$ 256555 08/10/2026 SERVICE FIRST CONTRACTORS MAINTENANCE AT AQUATIC CENTER POOL 7/7/2026 252-60-620-53371-00000 284.64$ 256555 08/10/2026 SERVICE FIRST CONTRACTORS MAINTENANCE AT AQUATIC CENTER POOL 7/9/2026 100-60-620-53371-00000 478.41$ 256555 08/10/2026 SERVICE FIRST CONTRACTORS MAINTENANCE AT AQUATIC CENTER POOL 7/9/2026 252-60-620-53371-00000 478.41$ 256553 08/10/2026 SARA PADILLA REFUND-RENTAL DEPOSIT EVENT ARC 7/25/2026 501-60-000-22333-00000 500.00$ 256554 08/10/2026 SECTRAN SECURITY INC. JUL 2026 SECTRAN SERVICE CASH TRANSFER TO LOOMIS 100-25-299-53370-12404 520.85$ 256555 08/10/2026 SERVICE FIRST CONTRACTORS MAINTENANCE AT AQUATIC CENTER POOL 7/7/2026 100-60-620-53371-00000 284.63$ 256552 08/10/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-203977-SP-406 1/4 CLOVERLEAF 6/15-7/16/26 251-50-560-53402-00000 237.48$ 256552 08/10/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-203978-SP-12748 1/4 FARNELL 6/15-7/15/26 251-50-560-53402-00000 970.33$ 256552 08/10/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-180454-CP-701 FRAZIER 6/15-7/15/26 252-60-620-53402-00000 2,894.07$ 256552 08/10/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-203976-SP-921 1/4 BALDWIN PARK 6/15-7/15/26 251-50-560-53402-00000 489.40$ 256552 08/10/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-157719-SP-157719 1900 PUENTE 6/15-7/15/26 251-50-560-53402-00000 1,056.21$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 37.24$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 37.23$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 73.76$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 20.38$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 7.72$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 7.71$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 28.52$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 28.53$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 20.39$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 96.29$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 11.57$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 11.57$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 11.49$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 11.49$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 96.30$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR INDEPENDENCE DAY 501-60-000-22328-16145 27.64$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 53.77$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 53.78$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 97.68$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 35.90$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 252-60-620-53100-00000 35.90$ 256593 08/13/2026 DPREP OFFICER INVOLVED SHOOTINGS-8/19-8/20/26-C. RIVERA 501-30-000-22410-00000 249.00$ 256593 08/13/2026 DPREP OFFICER INVOLVED SHOOTINGS-8/19-8/20/26-J. CASTRO 501-30-000-22410-00000 249.00$ 256594 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 97.68$ 256591 08/13/2026 USA ALARM SYSTEMS, INC. AUG 2026 FIRE ALARM SYSTEM MONITORING SERVICE 100-60-620-51101-15100 245.00$ 256591 08/13/2026 USA ALARM SYSTEMS, INC. AUG 2026 FIRE ALARM SYSTEM MONITORING SERVICE 252-60-620-51101-00000 1,013.33$ 256592 08/13/2026 CIVIC NEWS GROUP INC PUBLIC NOTICE-PLANNING COMMISSION MEETING-7/9/26 501-40-000-22335-00000 301.40$ 256589 08/13/2026 TUAN LE REIM AIRFARE SEA TO ONT 8/18/26 FORMER PD EMPLOYEE 100-30-300-53350-00000 473.60$ 256590 08/13/2026 ULINE, INC. ADJUSTABLE HIEGHT TRAINING TABLE FOR SC 110-60-630-53390-00000 1,083.16$ 256591 08/13/2026 USA ALARM SYSTEMS, INC. AUG 2026 FIRE ALARM SYSTEM MONITORING SERVICE 100-60-620-51101-00000 1,003.34$ 256586 08/13/2026 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 14.56$ 256587 08/13/2026 SWANK MOTION PICTURES INC. MOVIE AT AQUATIC CENTER 8/7/2026 100-60-610-51101-00000 425.00$ 256588 08/13/2026 TROPHY SMITH CITY TILE PLAQUE REQUESTED BY COUNCIL BPPD & SGM 100-10-100-53320-00000 39.23$ 256586 08/13/2026 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 44.19$ 256586 08/13/2026 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 25.92$ 256586 08/13/2026 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR ENGINEERING DIVISION 240-50-510-53100-00000 78.34$ 256583 08/13/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 6/22-7/21/26 252-60-620-53403-00000 76.74$ 256584 08/13/2026 WALTERS WHOLESALE ELECTRIC CO. MATERIALS & SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 663.86$ 256585 08/13/2026 WINNER PARTY INC SC FASHION SHOW 7/27/2026 110-60-630-53100-00000 156.29$ 256583 08/13/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 6/22-7/21/26 100-60-650-53403-00000 268.23$ 256583 08/13/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 6/22-7/21/26 100-60-660-53403-00000 38.37$ 256583 08/13/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 6/22-7/21/26 100-60-680-53403-00000 76.38$ 256583 08/13/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 6/22-7/21/26 100-60-620-53403-00000 76.74$ 256583 08/13/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 6/22-7/21/26 100-60-630-53403-00000 76.74$ 256583 08/13/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 6/22-7/21/26 100-60-640-53403-00000 114.75$ 256581 08/13/2026 TK ELEVATOR CORPORATION MAINTAIN ELEVATORS SERVICE 8/1-10/31/2026 100-60-620-53371-00000 147.51$ 256582 08/13/2026 VERIZON WIRELESS PHONE-870914792-00017-CITY CLERK 6/22-7/21/26 100-10-120-53403-00000 38.37$ 256583 08/13/2026 VERIZON WIRELESS PHONE-870914792-00003-RECREATION 6/22-7/21/26 100-60-610-53403-00000 195.87$ 256579 08/13/2026 SOUTHERN CALIFORNIA GAS CO GAS-69161-S. HOMES-13617 GARVEY 6/29-7/29/26 225-60-691-53400-66027 122.96$ 256580 08/13/2026 STAPLES OFFICE SUPPLIES FOR COMMUNITY CENTER 100-60-610-53100-00000 123.34$ 256581 08/13/2026 TK ELEVATOR CORPORATION MAINTAIN ELEVATORS SERVICE 8/1-10/31/2026 100-60-620-53371-00000 1,767.20$ 256579 08/13/2026 SOUTHERN CALIFORNIA GAS CO GAS-42004-CITY BLDG-14403 PACIFIC-06/30-07/30/2026 100-60-620-53400-00000 933.97$ 256579 08/13/2026 SOUTHERN CALIFORNIA GAS CO GAS-65704-CITY BLDG-15010 BADILLO-06/30-07/30/2026 100-60-620-53400-00000 109.85$ 256579 08/13/2026 SOUTHERN CALIFORNIA GAS CO GAS-69003-CITY BLDG-13135 GARVEY 6/29-7/29/26 100-60-620-53400-00000 31.86$ 256579 08/13/2026 SOUTHERN CALIFORNIA GAS CO GAS-34832-CITY BLDG-14403 PACIFIC 6/30-7/30/26 100-60-620-53400-00000 120.85$ 256579 08/13/2026 SOUTHERN CALIFORNIA GAS CO GAS-36006-CITY BLDG-14305 MORGAN 6/26-7/28/26 100-60-620-53400-00000 62.63$ 256578 08/13/2026 SMART & FINAL MATERIALS & SUPPLIES FOR TEEN CENTER 100-60-660-53100-00000 13.22$ 256578 08/13/2026 SMART & FINAL MATERIALS & SUPPLIES FOR TEEN CENTER 100-60-660-53100-00000 334.16$ 256578 08/13/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SUMMER DAY CAMP 100-60-650-53100-00000 47.96$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 256606 08/13/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR REC. DEPARTMENT 100-60-650-53100-00000 176.67$ 256606 08/13/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR REC. DEPARTMENT 100-60-610-53100-00000 477.43$ 256606 08/13/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR REC. DEPARTMENT 100-60-630-53100-00000 90.84$ 256606 08/13/2026 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR REC. 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JUN 2026-OPERATIONAL COST-S. HOMES-MEASURE A 270-60-691-53370-66020 10,315.21$ 256616 08/13/2026 HR DYNAMICS & PERFORMANCE MANAGEMENT, INC. HR COUNSULTING/HR ASSESSMENT-5/19-6/29/26 100-10-150-51100-00000 17,500.00$ 256616 08/13/2026 HR DYNAMICS & PERFORMANCE MANAGEMENT, INC. HR CONSULTING/HR ASSESSMENT-7/6-7/27/26 100-10-150-51100-00000 7,500.00$ 256617 08/13/2026 JESICA SOTO WATER SAFETY INSTRUCTOR COURSE-7/17-7/19/26 100-60-610-51101-00000 1,925.00$ 256615 08/13/2026 HONEYWELL INTERNATIONAL INC. APR 2026-HVAC SYSTEM MAINTENANCE CONTRACT 100-60-620-53371-16100 7,549.10$ 256615 08/13/2026 HONEYWELL INTERNATIONAL INC. MAY 2026-HVAC SYSTEM MAINTENANCE CONTRACT 100-60-620-53371-16100 7,549.10$ 256615 08/13/2026 HONEYWELL INTERNATIONAL INC. 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MAR 2026-HVAC SYSTEM MAINTENANCE CONTRACT 100-60-620-53371-16100 7,549.10$ 256614 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 39.65$ 256614 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 184.86$ 256614 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 98.83$ 256614 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 7.69$ 256614 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 46.28$ 256614 08/13/2026 HOME DEPOT ACT#23270-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 5.90$ 256612 08/13/2026 ELAINE LUERAS INSTRUCTOR-ZUMBA CLASSES-7/1-7/31/26 501-60-000-22328-00000 260.65$ 256613 08/13/2026 GENTRY BROTHERS INC. 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AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 256658 08/20/2026 RALPH PENA RENTAL DEPOSIT-SR. CTR CELEBRATION HALL 7/25/26 501-60-000-22333-00000 250.00$ 256659 08/20/2026 REGIONAL TAP SERVICE CENTER APR-JUN 2026 POSITION SUMMARY 244-50-580-51100-15545 37.00$ 256656 08/20/2026 PUENTE HILLS FORD LLC MATERIALS & SUPPLIES FOR UNIT#5074 402-50-590-53100-00000 90.65$ 256656 08/20/2026 PUENTE HILLS FORD LLC MATERIALS & SUPPLIES FOR UNIT#5076 402-50-590-53100-00000 101.04$ 256657 08/20/2026 RAFAEL LOPEZ REFUND C&D 3769 ATHOL ST. BLDG-0126-6998 246-00-000-22540-00000 300.00$ 256656 08/20/2026 PUENTE HILLS FORD LLC MATERIALS & SUPPLIES FOR UNIT#5012 402-50-590-53100-00000 255.37$ 256656 08/20/2026 PUENTE HILLS FORD LLC MATERIALS & SUPPLIES FOR UNIT#3115 402-50-591-53100-00000 624.21$ 256656 08/20/2026 PUENTE HILLS FORD LLC MATERIALS & SUPPLIES FOR UNIT#3124 402-50-591-53100-00000 691.64$ 256654 08/20/2026 O'REILLY AUTO PARTS SUPPLIES FOR THE FLEET 402-50-590-53100-00000 114.77$ 256655 08/20/2026 PEDROZA CONCRETE SYSTEMS, INC PROFESSIONAL SERVICE WALNUT CREEK PARK 7/1/2026 240-50-560-51101-00000 2,900.00$ 256655 08/20/2026 PEDROZA CONCRETE SYSTEMS, INC PREVENTATIVE MAINTENANCE TO BARNES PARK 7/15/2026 245-50-551-51101-15705 10,000.00$ 256652 08/20/2026 NATURE'S TREE SERVICE TRIM 12 CRAPE MYRTLES RAMONA BLVD 252-50-560-51101-00000 1,080.00$ 256653 08/20/2026 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATIONDRUG TEST FOR EMPLOYEE-7/22/26 100-10-150-51101-11122 66.00$ 256653 08/20/2026 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATIONPHYSICAL EXAM FOR EMPLOYEES-7/30-8/4/2026 100-10-150-51101-11122 208.00$ 256650 08/20/2026 MELISSA BRISENO REC REIM-50%TUFF KIDZ WRESTLING CLASS-6/2-6/30/26 110-60-610-53361-16168 70.00$ 256651 08/20/2026 RAQUEL M. CERVANTES CASE# RID 1202591-PP#17 PE 8/15/2026 100-00-000-21225-00000 115.39$ 256652 08/20/2026 NATURE'S TREE SERVICE TRIM 50 TREES AT ZOCALO PARK 245-50-561-51101-00000 2,475.00$ 256649 08/20/2026 MARIPOSA LANDSCAPES INC. JUN 2026-INSPECT AND REPAIR IRRIGATION SYSTEMS 245-50-562-53371-15537 331.00$ 256650 08/20/2026 MELISSA BRISENO REC REIM-50%TUFF KIDZ WRESTLING CLASS-4/1-4/30/26 110-60-610-53361-16168 65.00$ 256650 08/20/2026 MELISSA BRISENO REIM-50%TUFF KIDZ WRESTLING CLASS-5/5-5/28/26 110-60-610-53361-16168 65.00$ 256649 08/20/2026 MARIPOSA LANDSCAPES INC. JUN 2026-INSPECT AND REPAIR IRRIGATION SYSTEMS 245-50-562-53371-15537 2,543.59$ 256649 08/20/2026 MARIPOSA LANDSCAPES INC. REM BAL-JUN 2026-REPAIR TO IRRIG. SYSTEM-PO03560 245-50-562-53371-15537 3,911.41$ 256649 08/20/2026 MARIPOSA LANDSCAPES INC. JUN 2026-INSPECT AND REPAIR IRRIGATION SYSTEMS 245-50-562-53371-15537 794.00$ 256646 08/20/2026 LEXIPOL LLC LEFTA SHIELD SUITE FTO SUBSCRIPTION-7/1/26-6/30/27 100-30-310-53330-00000 10,946.25$ 256647 08/20/2026 LONG BEACH BMW MOTORCYCLES REPAIR TO POLICE BMW MOTORCYCLE-6/23/26 402-50-591-53371-00000 2,479.10$ 256648 08/20/2026 LOS ANGELES COUNTY SHERIFFS DEPARTMENT LEVY OFFICER FILE#3302501060096-PP#17 PE 8/15/2026 100-00-000-21225-00000 142.40$ 256643 08/20/2026 INSIGHT PUBLIC SECTOR RENEWAL OF NINJA MODERATE INSTANCE-8/1/26-7/31/27 401-10-140-53379-00000 19,995.00$ 256644 08/20/2026 JOHN L HUNTER & ASSOCIATES INC JUN 2026-CONSULTANT SRVCS FOR CITY'S NPDES STORM 258-50-510-51100-15400 1,121.00$ 256645 08/20/2026 JUST REWARDS GIFT CARDS FOR EMPLOYEE TRANSPORTATION 231-50-540-53120-00000 111.50$ 256643 08/20/2026 INSIGHT PUBLIC SECTOR 18/EA SHARE MICROFLEX MXCW640 CONFERENCE UNIT 275-50-765-58100-55018 8,590.47$ 256643 08/20/2026 INSIGHT PUBLIC SECTOR 18/EA SHARE MICROFLEX MXCW640 CONFERENCE UNIT 275-50-765-58100-55018 13,923.18$ 256643 08/20/2026 INSIGHT PUBLIC SECTOR 18/EA SHARE MICROFLEX MXCW640 CONFERENCE UNIT 275-50-765-58100-55018 16,836.34$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 33.13$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 9.70$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 1,406.39$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 220.81$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 27.51$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 19.43$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 33.11$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 50.83$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 4.62$ 256642 08/20/2026 HOME DEPOT SUPPLIES FOR SERENITY HOMES 225-60-691-53370-66027 50.42$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 17.33$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 32.54$ 256641 08/20/2026 FRONTIER COMMUNICATIONS ACT#0421945-CITY PHONE-7/28-8/27/2026 401-10-141-53403-11506 3,477.73$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 218.50$ 256642 08/20/2026 HOME DEPOT ACT#23262-SUPPLIES FOR BLDG MAINTENANCE 100-60-620-53100-00000 23.14$ 256638 08/20/2026 FRANCHISE TAX BOARD ACT#03511-PP#17 PE 8/15/2026 100-00-000-21225-00000 1,081.56$ 256639 08/20/2026 FRANCHISE TAX BOARD ACT#35425-PP#17 PE 8/15/2026 100-00-000-21225-00000 70.00$ 256640 08/20/2026 FRANCHISE TAX BOARD ACT#06477-PP#17 PE 8/15/2026 100-00-000-21225-00000 172.57$ 256636 08/20/2026 FM BODY & CLASSIC RESTORATION, INC REPAIRS TO UNIT# 3120-PD 3/31/26 402-50-591-53371-00000 798.08$ 256637 08/20/2026 FRANCHISE TAX BOARD ACT#89677-PP#17 PE 8/15/2026 100-00-000-21225-00000 674.09$ 256634 08/20/2026 EWING IRRIGATION, INC. SUPPLIES FOR PARK & LANDSCAPE DIVISION 245-50-560-53100-00000 1,787.07$ 256635 08/20/2026 FLOCK GROUP INC LICENSE PLATE READER CAMERAS-7/1/26-6/30/27 100-30-310-58140-00000 93,500.00$ 256633 08/20/2026 CWE MAY 2026-CONSTRUCTION MGMT&INSPECTION-BARNES PARK 258-50-520-58100-55001 6,723.90$ 256633 08/20/2026 CWE JUN 2026-CONSTRUCTION MGMT&INSPECTION-BARNES PARK 258-50-520-58100-55001 2,760.00$ 256634 08/20/2026 EWING IRRIGATION, INC. SUPPLIES FOR PARK & LANDSCAPE DIVISION 245-50-560-53100-00000 585.24$ 256633 08/20/2026 CWE MAR 2026-CONSTRUCTION MGMT&INSPECTION-BARNES PARK 258-50-520-58100-55001 8,022.33$ 256633 08/20/2026 CWE APR&MAY 2026-DESIGN SRVCS FOR BARNES PARK REGIONAL 258-50-520-58100-55001 10,299.20$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number 256693 08/20/2026 VERIZON WIRELESS PHONE-870914792-00001-PUBLIC WORK 6/22-7/21/26 240-50-550-53403-15705 921.43$ 256693 08/20/2026 VERIZON WIRELESS PHONE-870914792-00001-PUBLIC WORK 6/22-7/21/26 246-50-540-53403-15005 1,000.00$ 256691 08/20/2026 URIEL VILLEGAS CDL CLASS A TRAINING COURSE-G. LOERA 402-50-590-53200-00000 2,500.00$ 256692 08/20/2026 V & V MANUFACTURING BADGE REPAIR 4/13/2026 100-30-320-53371-00000 72.87$ 256692 08/20/2026 V & V MANUFACTURING BADGE REPAIR 6/2/2026 100-30-320-53371-00000 123.65$ 256688 08/20/2026 ULINE, INC. INDUSTRIAL NITRILE GLOVES FOR BUILDING MAINTENANCE 100-60-620-53100-00000 131.49$ 256689 08/20/2026 UNITED ROTARY BRUSH CORP BRUSH BROOM REPLACEMENT FOR STREET SWEEPER 246-50-552-53100-15005 1,082.03$ 256690 08/20/2026 UNITED SITE SERVICES OF CALIFORNIA, INC. RENTAL STATION HOT & COLD CATERING SINK 8/5-8/7/26 110-60-610-53391-16101 38.04$ 256688 08/20/2026 ULINE, INC. HYDRATION SUPPLIES FOR MAIINTAIN EMPLOYEES 251-50-562-53100-00000 64.17$ 256688 08/20/2026 ULINE, INC. HYDRATION SUPPLIES FOR MAIINTAIN EMPLOYEES 251-50-571-53100-00000 64.17$ 256688 08/20/2026 ULINE, INC. MATERIALS & SUPPLIES FOR STREET MARKET 110-60-610-53100-16101 367.27$ 256688 08/20/2026 ULINE, INC. HYDRATION SUPPLIES FOR MAIINTAIN EMPLOYEES 240-50-570-53100-15705 64.18$ 256688 08/20/2026 ULINE, INC. HYDRATION SUPPLIES FOR MAIINTAIN EMPLOYEES 244-50-581-53100-15510 64.17$ 256688 08/20/2026 ULINE, INC. HYDRATION SUPPLIES FOR MAIINTAIN EMPLOYEES 245-50-560-53100-00000 64.18$ 256688 08/20/2026 ULINE, INC. HYDRATION SUPPLIES FOR MAIINTAIN EMPLOYEES 240-50-550-53100-15705 64.17$ 256688 08/20/2026 ULINE, INC. HYDRATION SUPPLIES FOR MAIINTAIN EMPLOYEES 240-50-551-53100-00000 64.18$ 256688 08/20/2026 ULINE, INC. HYDRATION SUPPLIES FOR MAIINTAIN EMPLOYEES 240-50-561-53100-00000 64.17$ 256685 08/20/2026 TUAN LE DAILY LUNCH-DRUG RECOGNITION EVALUATOR COURSE 271-30-350-53200-17233 72.00$ 256686 08/20/2026 TUFF KIDZ W. C. INC CONTRACT SVC TUFF KIDZ WRESTLING CLASS 7/1-7/31/26 501-60-000-22328-00000 793.00$ 256687 08/20/2026 TYLER TECHNOLOGIES INC EPL NEW FEE SHEDULE CONFIGURATION 100-40-450-51101-00000 900.00$ 256682 08/20/2026 TONY MOJICA RENTAL DEPOSIT-COMMUNITY CTR AQUATIC CTR 8/15/2026 501-60-000-22333-00000 75.00$ 256683 08/20/2026 TPX COMMUNICATIONS CO LOCAL, LONG DISTANCE TELEPHONE AND DATA 401-10-141-53403-11506 8,313.50$ 256684 08/20/2026 TRIPEPI,SMITH AND ASSOCIATES, INC JUL 2026 COMMUNICATIONS & SOCIAL MEDIA SERVICES 230-10-110-51100-11402 3,825.00$ 256679 08/20/2026 T-MOBILE PHONE-37340-GPS TRACKING 6/21-7/20/26 402-50-590-51101-00000 1,320.90$ 256680 08/20/2026 T-MOBILE SEARCH WARRANT 34.07385-CELL AREA DUMP7/11-7/13/26 100-30-360-51101-00000 400.00$ 256681 08/20/2026 T-MOBILE SEARCH WARRANT 34.07385-CELL AREA DUMP7/11-7/13/26 100-30-360-51101-00000 200.00$ 256676 08/20/2026 THE SHREDDERS PD-DESTRUCTION OF PD CONFIDENTIAL DOCUMENTS 100-30-330-51101-00000 306.50$ 256677 08/20/2026 THE TOLL ROADS SB EXPRESS-TOLL ROD FEE FOR UNIT 3165 402-50-591-51101-00000 1.55$ 256678 08/20/2026 THORNDALE CAPITAL LLC REFUND C&D 3047 BIG DALTON BLDG-0925-6332 246-00-000-22540-00000 875.00$ 256674 08/20/2026 TERRILYN S. ORTIZ RENTAL DEPOSIT-ESTHER SNYDER MEETING ROOM 7/25/26 501-60-000-22333-00000 150.00$ 256675 08/20/2026 THE HAPPY KEY MATERIALS & SUPPLIES-NEW KEYS FOR SWEEPER & KUBOTA 246-50-552-53100-15005 45.00$ 256675 08/20/2026 THE HAPPY KEY MATERIALS & SUPPLIES-NEW IGNITION LOCK UNIT 5047 402-50-591-53100-00000 220.00$ 256672 08/20/2026 SUNBELT RENTALS MATERIALS & SUPPLIES -PROPANE 245-50-560-53100-00000 32.93$ 256673 08/20/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 7/9/2026 100-60-620-53371-00000 82.17$ 256673 08/20/2026 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 7/9/2026 252-60-620-53371-00000 82.18$ 256669 08/20/2026 SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTSFY2026-2027 ANNUAL DUES MEMBERSHIP FOR CITY OF BP 100-25-299-53330-00000 10,327.00$ 256670 08/20/2026 STAPLES PARCHMENT PAPER 401-10-141-53100-11504 414.01$ 256671 08/20/2026 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATIONAPR-JUN 2026 MAINTENANCE OF SIGNALS & LIGHTING 251-50-530-51100-00000 3,088.07$ 256668 08/20/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 78.31$ 256668 08/20/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SUMMER DAY CAMP 100-60-650-53100-00000 27.93$ 256668 08/20/2026 SMART & FINAL MATERIALS & SUPPLIES FOR SUMMER DAY CAMP 100-60-650-53100-00000 65.14$ 256667 08/20/2026 SERVICE FIRST CONTRACTORS MAINTENANCE MORGAN PARK POOL & SPLASH PAD 7/22/26 252-60-620-53371-00000 220.35$ 256667 08/20/2026 SERVICE FIRST CONTRACTORS MAINTENANCE AT AQUATIC CENTER POOL 8/6/2026 100-60-620-53371-00000 87.50$ 256667 08/20/2026 SERVICE FIRST CONTRACTORS MAINTENANCE AT AQUATIC CENTER POOL 8/6/2026 252-60-620-53371-00000 87.50$ 256665 08/20/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-157732-SP-1901 PUENTE 6/15-7/15/26 251-50-560-53402-00000 518.92$ 256666 08/20/2026 SARAI ESPINOZA RENTAL DEPOSIT WALNUT CREEK GAZEBO AREA 7/25/26 501-60-000-22333-00000 150.00$ 256667 08/20/2026 SERVICE FIRST CONTRACTORS MAINTENANCE MORGAN PARK POOL & SPLASH PAD 7/22/26 100-60-620-53371-00000 220.35$ 256665 08/20/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-12115-SP-12728 RAMONA 6/15-7/15/26 251-50-560-53402-00000 500.85$ 256665 08/20/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-12115-SP-1305 HALINOR 6/15-7/15/26 251-50-560-53402-00000 71.15$ 256665 08/20/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-121578-S.HOMES-13165 GARVEY 05/13-06/15/26 225-60-691-53402-66027 289.13$ 256664 08/20/2026 SAMUEL BARRIGA MUSICAL ENTERTAINMENT AT ZOCALO PARK 8/28/2026 110-60-685-51101-00000 1,350.00$ 256665 08/20/2026 SAN GABRIEL VALLEY WATER COMPANY WATER-CP-PATRITTI/BESS 6/25-7/28/26 252-60-620-53402-00000 4,172.20$ 256662 08/20/2026 RIGHT OF WAY INC MATERIALS & SUPPLIES-70 TYPE 2 BARRICADE 240-50-550-53100-15705 3,238.94$ 256662 08/20/2026 RIGHT OF WAY INC PROFESSIONAL SERVICE 5K RUN EVENT 7/31 & 8/1/2026 110-50-550-51101-16146 4,872.50$ 256663 08/20/2026 ROYAL COACHES AUTO BODY & TOWING INC. TOWING SERVICES FOR PD 7/9/2026 402-50-591-51101-00000 487.50$ 256660 08/20/2026 REYNOLDS MOTOR CORP. MATERIALS & SUPPLIES FOR UNIT#5031 402-50-590-53100-00000 433.97$ 256661 08/20/2026 RICOH USA INC MAINTENANCE AND OVERAGES FOR THREE (3) 401-10-141-53371-11504 51.42$ 256661 08/20/2026 RICOH USA INC LEASE FOR THREE(3) RICOH COPIERS 7/25-8/24/2026 401-10-141-58140-11504 784.69$ 256660 08/20/2026 REYNOLDS MOTOR CORP. MATERIALS & SUPPLIES FOR UNIT#5031 402-50-590-53100-00000 311.06$

AmountPayment Number Payment Date Vendor Name Description (Item) Account Number DFT0015318 08/20/2026 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 3,504.38$ Grand Total: 2,702,989.13$
DFT0015173 08/13/2026 PERS-RETIREMENT ROUNDING DIFFERENCE 100-25-299-53370-00000 (0.03)$ DFT0015283 08/11/2026 ALLEN MATKINS LECK GAMBLE MALLORY & NATSIS, LLPZOCALO SETTLEMENT-7/27/26 403-10-160-54100-00000 1,550,000.00$ DFT0015288 08/10/2026 EMPLOYMENT DEVELOPMENT DEPT Q2 EDD UI REIMBURSABLE BENEFIT CHARGES 403-10-160-54120-00000 11,623.73$ DFT0015144 08/13/2026 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 22,781.89$ DFT0015145 08/13/2026 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 23,750.70$ DFT0015169 08/13/2026 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 288.59$ DFT0015141 08/13/2026 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 33,157.61$ DFT0015142 08/13/2026 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 28,595.65$ DFT0015143 08/13/2026 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 693.52$ DFT0015122 08/13/2026 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 9,385.88$ DFT0015123 08/13/2026 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 15,674.48$ DFT0015136 08/13/2026 PERS-RETIREMENT PERS ADD'L SERVICE CREDIT 100-00-000-21206-00000 681.00$ DFT0015119 08/13/2026 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 21.78$ DFT0015120 08/13/2026 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 32,776.24$ DFT0015121 08/13/2026 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 16,330.73$ 256699 08/20/2026 WEST COAST ARBORISTS, INC PROFESSIONAL SERVICES-TREE SERVICES 7/16-7/31/26 251-50-561-51100-00000 3,258.95$ 256700 08/20/2026 CINTYA LOPEZ COMPUTER LOAN-6 MONTHS 100-00-000-11031-00000 1,411.80$ DFT0015118 08/13/2026 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 205.53$ 256697 08/20/2026 WENDY HERNANDEZ MATERIALS &SUPPLIES-SR CTR BIRTHDAY CELEBRATIONS 501-60-000-22327-00000 92.92$ 256698 08/20/2026 WESSEL PROPANE INC MATERIALS & SUPPLIES-PROPANE FOR STREET MARKET 240-50-551-53100-00000 51.52$ 256699 08/20/2026 WEST COAST ARBORISTS, INC PROFESSIONAL SERVICES-TREE SERVICE 7/9/2026 251-50-561-51100-00000 1,065.20$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 64.00$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 252-60-620-53100-00000 64.00$ 256696 08/20/2026 WEBCO LB LLC SWEEP VARIOUS CITY PARKING LOTS JUL 2026 254-50-560-51101-15734 4,800.00$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 509.51$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 252-60-620-53100-00000 509.52$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 76.04$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 252-60-620-53100-00000 76.04$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 252-60-620-53100-00000 1,470.93$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 3,355.14$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 252-60-620-53100-00000 3,355.14$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 1,456.45$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 252-60-620-53100-00000 1,456.45$ 256695 08/20/2026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES FOR CITY FACILITIES 100-60-620-53100-00000 1,470.93$ 256694 08/20/2026 VINYL JUNKIES MATERIAL & SUPPLIES-BIG BELLY TRASH CAN WRAP 244-50-581-51101-15510 3,035.50$

ITEM NO: 2.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Shirley Quinones, Chief Deputy City Clerk
DATE: September 2, 2026

SUBJECT: Meeting Minutes of August 19, 2026

SUMMARY:

The City Council held the following meeting on August 19, 2026; Regular City Council Meeting, Finance Authority Meeting, Municipal Finance Authority and the Housing Authority Meeting.

RECOMMENDED ACTION:

It is recommended that the City Council approve the following meeting minutes of the Regular City Council Meeting, Finance Authority Meeting and Housing Authority Meeting held on August 19, 2026.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

None

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Meeting Minutes of August 19, 2026

8-19-26 City Council Special Meeting Minutes

CITY COUNCIL

SPECIAL MEETING
Minutes
August 19, 2026, 5:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Daniel Damian
Jean M. Ayala
Alejandra Avila
Emmanuel J. Estrada
Manuel Lozano

These minutes are presented in Agenda order.

CALL TO ORDER
The meeting was called to order at approximately 5:03 p.m. by Mayor Damian.

ROLL CALL
City Clerk Saenz performed roll call:

MEMBERS:

Councilmember Alejandra Avila (present)
Councilmember Emmanuel Estrada (present arrived at 5:20 p.m.) Councilmember Manuel Lozano (present)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Daniel Damian (present)

PUBLIC COMMUNICATIONS
Mayor Damian opened Public Communications at approximately 5:04 p.m., seeing no one else wishing to speak, public communications was closed.

OPEN SESSION/STUDY SESSION

RECESS CLOSED SESSION

1. Conference with Legal Counsel - Existing Litigation
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:

A. Case: Edwin Parra v. City of Baldwin Park
Worker’s Compensation WCAB Case No. ADJ13910555, ADJ16514331, ADJ16059916 ADJ15887380, ADJ 18565417
Claim No.: 118-137224, 21-155349, 21-158671, 21-160153, 25-183977

No Reportable Action

B. John Montgomery v. City of Baldwin Park
Worker's Compensation WCAB Case No.: ADJ12297303, ADJ12296814, ADJ12297302 ADJ18565415, ADJ18565417
Claim No.: 19-141621, 19-142840, 17-131248, 23-176260, 23-176261

C. Samuel Riveros
Worker's Compensation WCAB Case No. ADJ22696518
Claim No.: 25-186536

No Reportable Action

8-19-26 City Council Special Meeting Minutes

2. Public Employee Performance Evaluation
Pursuant to California Government Code, Section 54957 (B)(1):

Title: Director of Community Development
Director of Public Works

No Reportable Action

ADJOURNMENT
Mayor Damian adjourned the meeting at approximately 7:09 p.m.

APPROVED: September 2, 2026

Daniel Damian, Mayor

ATTEST:

Christopher Saenz, City Clerk

08-19-2026 City Council Regular_FA_HA Meeting Minutes

CITY COUNCIL

FINANCE AUTHORITY

HOUSING AUTHORITY

REGULAR MEETING
Minutes
August 19, 2026, 7:00 PM

Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Daniel Damian
Jean M. Ayala
Alejandra Avila
Emmanuel J. Estrada
Manuel Lozano

These minutes are presented in Agenda order.

CALL TO ORDER
The meeting was called to order at approximately 7:06 by Mayor Damian.

INVOCATION
The Invocation was given by Pastor Flores.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by City Attorney Bettenhausen.

ROLL CALL
City Clerk Saenz performed roll call:

MEMBERS:

Councilmember Alejandra Avila (present)
Councilmember Emmanuel Estrada (present)
Councilmember Manuel Lozano (present)
Mayor Pro Tem Jean M. Ayala (present)
Mayor Daniel Damian (present)

REPORT FROM CLOSED SESSION
City Attorney Bettenhausen announced that the City Council met in closed session on the items listed on the Special Meeting Agenda, all Councilmembers were present. He reported directions were given and there is no reportable action.

ANNOUNCEMENTS
The Mayor announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS

Jose Martinez, General Manager of Valley County Water District gave a presentation regarding Water Use Efficiency Practices.

PUBLIC COMMUNICATIONS
Mayor Damian opened Public Communications at approximately 7:20 p.m., the following spoke:
1) Irma Morales 2) Tony Martinez 3) Cindy Rubio 4) John Rios 5) Abel 6) Jesse Plata 7) Greg Tuttle 8) Zoom - Danny Seeing no one else wishing to speak, public communications was closed.

08-19-2026 City Council Regular_FA_HA Meeting Minutes

CONSENT CALENDAR

1. City of Baldwin Park’s Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

2. Treasurer's Report CC - June 2026
Motion to receive and file the Treasurer’s Report for June 2026.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

3. Meeting Minutes of August 5, 2026
Motion to approve the meeting minutes of the Special City Council and the Regular City Council, meetings held on August 5, 2026.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

4. Second Reading and Adoption of Ordinance No. 1527 Amending Title XV, Chapter 153 of the Baldwin Park Municipal Code relating to Residentially Zoned Lots in the City of Baldwin Park (Location: City Wide; Case Number AZC 25-04).

Motion to waive further reading and adopt Ordinance No. 1527 entitled: AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING THE BALDWIN PARK MUNICIPAL CODE, TITLE XV, LAND USAGE, CHAPTER, 153, ZONING CODE, SECTIONS 153.030.010, 153.040.010, 153.040.020, 153.040.030, 153.040.040, 153.040.070, 153.040.080, 153.040.300, 153.130.050, 153.150.130, 153.160.040, 153.200.190 AND 153.210.170 RELATING TO CONSISTENCY OF DEVELOPMENT STANDARDS ON

ALL RESIDENTIALLY ZONED PARCELS AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT"
MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

5. Consideration of a No-Cost Energy Audit of City Facilities to Identify Efficiency, Cost Savings, and Equipment Upgrade Opportunities
Item #5 was pulled for further discussion.

Motion to :

1. Approve the Letter of Authorization (LOA) Agreement with Alliance Building Solutions, authorizing the City Facility Energy Infrastructure Assessment Program; and

2. Authorize the Mayor to Execute the LOA Agreement; and

3. Authorize the Chief Executive Office to execute any necessary documents associated to the assessment.

MOTION: It was moved by Daniel Damian, seconded by Manuel Lozano to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

08-19-2026 City Council Regular_FA_HA Meeting Minutes

6. Rejection and Reissuance for Request for Proposal (RFP) for Citywide Tree Maintenance Services and Interim Tree Maintenance Services
Item #6 was pulled for further discussion.

Motion to reject staff recommendations and award contract to North Star Land Care for a 6 year term and 30-day notice right to cancel and bring agreement to the next meeting.

MOTION: It was moved by Alejandra Avila, seconded by Daniel Damain Motion Passed [5–0]. AYES:

AVILA, ESTRADA, LOZANO, DAMIAN; NOES: AYALA

CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY

DEVELOPMENT COMMISSION CONSENT CALENDAR

7. Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands
Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

8. Treasurer's Report SA - June 2026
Motion to receive and file the Treasurer’s Report for June 2026.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

FINANCE AUTHORITY CONSENT CALENDAR

9. Treasurer's Report FA - June 2026
Motion to receive and file the Treasurer’s Report for June 2026.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

HOUSING AUTHORITY CONSENT CALENDAR

10. Treasurer's Report HA - June 2026
Motion to receive and file the Treasurer’s Report for June 2026.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

11. Housing Authority of the City of Baldwin Park (HACBP) Section 8 Management Assessment Program (SEMAP) Certification (HUD-52648) for Fiscal Year Ending June 30, 2026 Motion to approve the Section 8 Management Assessment Program (SEMAP) Certification (HUD- 52648) for the fiscal year ending June 30, 2026, and authorize the appropriate HACBP officials to execute the certification and submit it to the U.S. Department of Housing and Urban Development (HUD).

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

08-19-2026 City Council Regular_FA_HA Meeting Minutes

12. Baldwin Park Housing Authority’s Warrants and Demands Motion to ratify the attached Warrants and Demands Register.

MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt.

Motion Passed [5–0]. AYES: AVILA, ESTRADA, LOZANO, AYALA; ABSTAIN DAMIAN

PUBLIC HEARING

REPORTS OF OFFICERS

13. Consideration of Mobile Food Truck Vendors and direct staff to bring back an ordinance for City Council's adoption
Motion to table and bring back to the October 7, 2026 City Council Meeting.

MOTION: It was moved by Emmanuel Estrada, seconded by Jean M. Ayala Motion Passed [5–0]. AYES: AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN

14. San Gabriel Valley Habitat for Humanity Project Updates Grant presented the updates of the Torch project. City Council gave direction to bring back extension of the proposed project without the changes of Marlinda.

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION

ADJOURNMENT
Mayor Damian adjourned the meeting at approximately 9:38 p.m.

APPROVED: September 2, 2026

Daniel Damian, Mayor

ATTEST:

Christopher Saenz, City Clerk

ITEM NO: 3.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Diana Sanapanya, Human Resources Analyst II DATE: September 2, 2026

SUBJECT: Claim Rejection

SUMMARY:

This report seeks City Council consideration and direction to reject the Claim for Damages to person or property received for filing against the City of Baldwin Park.

RECOMMENDED ACTION:

It is recommended that the City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant:
• Mercedes Esmeralda Martinez-Brahms The claimant alleges bodily injury. • Arron (Aaron) Xavier Martinez-Brahms The claimant alleges bodily injury.

This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Council Members refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Council Members.

FISCAL IMPACT:

Fiscal impact is unknown at this time.

BACKGROUND:

In order for the statute of limitations to begin on the claim received, it is necessary for the City Council to reject the claim by order of motion and that the claimant is sent written notification of said action.

DISCUSSION:

None

ALTERNATIVES:

There are no other alternatives for the Council to consider since rejection of the claim is necessary for the Statute of Limitations to begin on the claim received.

CEQA REVIEW:

These actions are exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 2100, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.)

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

None

ITEM NO: 4.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Daniel Padilla, Director of Public Works
PREPARED BY: Francisco Flores, Management Anaylyst
DATE: September 2, 2026

SUBJECT: Authorize the Directors of Public Works and Finance to Dispose of Two (2) Trolley Buses

SUMMARY:

This report requests City Council authorization for the Public Works Director and Finance Director to dispose of two City-owned trolley buses through a public auction. The buses were originally purchased for use on the City’s former Express Line. Following sustained low ridership and comparatively high operating costs, the Express Line was discontinued, and its service was incorporated into the City’s existing Pumpkin and Teal transit lines.

Although the trolley buses have not reached the City’s typical replacement thresholds based on age or mileage, they are no longer required for current transit operations. Staff has determined that retaining the vehicles would not provide an operational benefit to the City. Disposal through a public auction would allow the City to recover the vehicles’ remaining market value while avoiding future costs associated with storage, maintenance, and asset management.

RECOMMENDED ACTION:

It is recommended that the City Council authorize:

1. The Public Works Director to sell the two City-owned trolley buses through a public auction and complete all actions necessary for their disposal; and

2. The Finance Director to record the proceeds from the sale and remove the vehicles from the City’s capital asset records upon completion of the sale.

FISCAL IMPACT:

There is no fiscal impact to the City’s General Fund.

BACKGROUND:

The City purchased the two trolley buses on August 1, 2018, from Creative Bus Sales, Inc. of Chino, California.

The vehicles were acquired primarily to provide transit service on the City’s former Express Line and entered service in November 2018.

The Express Line was intended to supplement the City’s local transit network by providing an additional transportation option for riders. Based on ridership levels, operating costs, and the availability of other City transit services, continuation of the Express Line was determined to be operationally inefficient.

The Express Line was subsequently discontinued, and applicable transit service was incorporated into the City’s existing Pumpkin and Teal lines. This service adjustment allowed the City to continue providing local transit options without maintaining a separate Express Line.

The two trolley buses were specifically utilized in support of the former Express Line. Following the service change, the vehicles were removed from regular transit operations and are no longer necessary to meet the City’s current service needs.

The vehicles proposed for disposal are identified in the table below.

Vehicle
#
Vehicle
Year
Vehicle
Make
Vehicle
Model
VIN Vehicle
Cost
Date in
Service
Actual
Mileage
Fuel
Type
3116 2017 Hometown
Trolley
Trolley
Model
1F66F5DY5H0A10656 $251,866.01 11/5/18 62,483 CNG
3117 2017 Hometown
Trolley
Trolley
Model
1F66F5DY7H0A10657 $251,866.01 11/5/18 71,632 CNG

DISCUSSION:

The Public Works Department is responsible for managing and operating the City’s transit program, including the assignment and management of transit vehicles and equipment. The Finance Department is responsible for accounting for the disposition of City-owned capital assets.

The City generally evaluates transit vehicles for replacement based on factors such as age, mileage, condition, maintenance requirements, and operational need. In this case, the two trolley buses have not reached the typical age or mileage thresholds that would independently warrant replacement or disposal. However, age and mileage are not the primary basis for the recommended action.

The operational purpose for which the vehicles were acquired no longer exists. Following the consolidation of transit service into the Pumpkin and Teal lines, the City no longer has an identified operational need for the two trolley buses.

Retaining the vehicles solely until they reach a predetermined age or mileage would require the City to continue storing and managing assets that are not being utilized for regular transit service. Depending on the length of time the vehicles are retained, the City could also incur additional costs for preventative maintenance, repairs, and other measures necessary to preserve the vehicles in usable condition. At the same time, the vehicles may continue to depreciate in market value.

Staff therefore determined that disposal at this time is appropriate based on operational need rather than vehicle age or mileage. Selling the vehicles through a public auction would provide an open and competitive process and allow the City to recover the vehicles’ remaining market value.

Upon completion of the sale, the Finance Department would record the proceeds in accordance with applicable City accounting procedures and remove the vehicles from the City’s capital asset records.

ALTERNATIVES:

The City Council may choose from the following alternatives:

1. Retain the trolley buses. The City could retain the vehicles until they reach the City’s typical age or until a future operational use is identified. This alternative would preserve the vehicles for possible future use but may require continued storage, maintenance, and other associated costs while the vehicles remain out of regular service. The vehicles may also continue to depreciate during this period.

2. Provide alternative direction

CEQA REVIEW:

These actions are exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 2100, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.)

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Check & Invoice - Hometown Trollies

City of Baldwin Park
VENDOR: 10213 CREATIVE BUS SALES 08/ 01/ 2018 Chk#: 220663 DATE INVOICE# P. O. It DESCRIPTION AMOUNT
6/ 28/ 2018 1529916 PURCHASE 2 HOMETOWN TROLLEY VILLAGER 251, 866. 01 6/ 28/ 2018 1529918 PURCHASE 2 HOMETOWN TROLLEY VILLAGER 251, 866. 01 CHECK TOTAL 503, 732.02
N City of Baldwin Park 220663
r
14403 Pacific Avenue BANK OF THE WEST
k,..,
Baldwin Park, CA 91706 14220 Ramona Blvd. 08/ 01/ 2018
626) 960- 4011 Baldwin Park, ca 91706
90 4284/ 1222
PAY: --- Five Hundred Three Thousand Seven Hundred Thirty Two Dollars and 02/ 100 Cents-- 503, 732. 02 VOID AFTER 180 DAYS

TO THE CREATIVE BUS SALES
ORDER
ea
SignatureOF: 14740 RAMONA AVE
CHINO, CA 91710 Lyy) dAZ: 41
0 Authorized Signature
II 2 20 6 6 3II' ': 1 2 2 24 28t, 3': 11'688008 3 58111 City of Baldwin Park
1 14403 Pacific Avenue PAID
Baldwin Park, CA 91706
626) 960- 4011 AUG - 1 1018

FINANCE

CREATIVE BUS SALES
14740 RAMONA AVE
CHINO, CA 91710
Hometown Villager Trolley Red Asset # 7012
Hometown Villager Trolley Red Asset # 7013
FY 17-18

a,
CITY OF BALDWIN PARK Direct Payment Request
FY2017- 2018 Date Needed)
PAYABLE TO:

NAME: Creative Bus Sales, Inc. DATE: July 19, 2018
ADDRESS: PO Box 60038 VENDOR:

Chino, California 85082
PHONE: TOTAL AMOUNT: 503, 732. 02
Detailed Explanation:

Purchase of( 2) 2017 Hometown Trolley Villager Trolley Red ( Invoice no. 1529918) account number amount Name Ext.
270- 50- 520- 58100- 15508 503, 732. 02 repared by: martha alvarez I 570 Authorization i• natu'
Div. Head 1 ; j- _/ /% / f7
Dept. Head . I 3D /6'
71-31 CEO ( as - edeA1111101
Mir
41010.

Mail Check
revised 08- 01- 01

RECEIVED
7\
i) 2017 b
31 2018JUL

FINANCE
I
PAID
AUG — 1 2018

FINANCE

J
I j

7 T
iti
VCreative Bus Sales
INVOICE Invoice# 1529916 1
Date: 6/ 28/ 2018
Sold To: Ship To:

City of Baldwin Park Southland Transit, Inc.
14403 E. Pacific Avenue 3650 Rockwell Avenue
City of Baldwin Park CA 91706 El Monte CA 91731
Quantity Ordered Cust# PO# Ship Date Terms
1 3/ 29/ 2018 4224TS N/ A 6/ 28/ 2018 Net Upon Receipt
I Unit# I Item Description I Price
55817 2017 HOMETOWN TROLLEY VILLAGER RED 1F66F5DY5H0A10656 218, 796. 67 Paratransit Non Taxable RECEIVED 10, 250. 00
CalAct Fee 3, 452. 00
JUL 31 2018

FINANCE
Total Price per Unit 232, 498. 67
Doc Prep Fee( taxable) 80. 00
Sales Tax 20, 793. 29
Est. DMV Fees per Unit 0. 00
DMV Electronic Filing Fee 29. 00
California Tire Fee 12. 25
Delivery Fee 0. 00
Total Invoice Per Unit 253, 413. 21
Quantity 1
Taxable Amount 218, 876. 67 Total Invoice Amount 253, 413. 21 Sales Tax Rate 9. 500% Less Credits:

Tax Per Unit 20, 793. 29 Rebates pAM000. 00
Invoice Adjustment 547. 20
AMOUNT DUE: AUG$ 2$1 . 01
Remit Payment To: a,
Creative Bus Sales FINANCE
14740 Ramona Avenue
Chino, CA 91710
Phone:( 909) 465- 5528
ACH: Wells Fargo Bank- ACCT#: 4124- 925546- ABA#: 121000248 Fax:( 909) 465- 5529

t
r

s
t
Creative Bus Sales
INVOICE Invoice# 1529918
Date: 6/ 28/ 2018
Sold To: Ship To:

City of Baldwin Park Southland Transit, Inc.
14403 E. Pacific Avenue 3650 Rockwell Avenue
City of Baldwin Park CA 91706 El Monte CA 91731
Quantity Ordered Cust# PO# Ship Date Terms
1 3/ 29/ 2018 4224TS N/ A 7/ 3/ 2018 Net Upon Receipt
Unit# I Item Description I Price
55818 2017 HOMETOWN TROLLEY VILLAGER RED 1F66F5DY7H0A10657 218, 796. 67 Paratransit Non Taxable 10, 250. 00
CalAct Fee 3, 452. 00

RECEIVED
JUL31 2018
Total IrraiOlgig 232, 498. 67
Doc Prep Fee( taxable) 80. 00
Sales Tax 20, 793. 29
Est. DMV Fees per Unit 0. 00
DMV Electronic Filing Fee 29. 00
California Tire Fee 1225
Delivery Fee 0. 00
Total Invoice Per Unit 253, 413. 21
Quantity 1
Taxable Amount 218, 876. 67 Total Invoice Amount 253, 413. 21 Sales Tax Rate 9. 500% Less Credits:

Tax Per Unit 20, 793. 29 Rebates 1, 000. 00
Invoice Adjustment 547. 20
AMOUNT DUE: 251, 866. 01
UD
Remit Payment To: VI"
Creative Bus Sales
1 2Q18 N
14740 Ramona Avenue AUG
Chino, CA 91710
9) 465- 5528
ACH: Wells Fargo Bank- ACCT#: 4124- 925546- ABA#: 121000248 F' Fax:( 909) 465- 5529

Creative Bus Sales Phone: 909. 4653528
O,
14740 Ramona Avenue Fax: 909. 4655529
N, Croolive Bus Sales Chino, CA 91710 www. creativebussales. com Buyer' s Order Contract
Date: September 26, 2017 1UnIt 84): 155817 and 55818
Customer Name: City of Baldwin Park
i Contact: Mr. David Lopez Phone: 626. 960. 4011 x458 dress: 14403 Pacific Avenue
City, State, Zip: Baldwin Park, CA 91706 E- Mack dlopezrattaldwinpark. coO Sys 2K Entity 8: Salesperson' Steve Chung
Ship To Address: ATTN:-, same as above
hip To Address Cont' d:
hip To Phone: Ship To Email:• 1
Finance Source: Contact:
dress: Phone:

City, State, Zip: Fax
Description of Vehicle: 12-New Hometown Trolleys Per Attached Proposal 1 Based off of CaIACT/ MBTA Purchasing Cooperative 815-03 Engine Type: CNG
VIN 8: FOB Tents- Shi! j.. ng
Number of Passengers: 28 Wheelchair Positions:. • 2 ted Delivery nate: 60 to 90- days from order Payment` Terms: ' Unit Price 229, 046. 67
Delivery 0. 00 I
Possession State:( CA GPC 0. 00 : . .

Rebates( Taxable) 1, 000. 00) • ' • •
Doc Prep Fee( Taxable) 80. 00
aBase Selling Price.. .: s I$729, 126. 67
F f:. e': .: ` , ADA Amount( Non Taxable) 10, 250. 00 Total Taxable Amount 218, 876. 67
Sales Tax Total :...:..:::-::.; :::• ',$ 20, 246. 09

9. 250% 1 CA- Baldwin Park CaIACT Fee 3, 452. 00

0. 00
etas:

DMV Estimated Fees 0. 00
Sales tax isratadatedbased onthe state orcouhtryirk wtii hafstomerMims sshon of vehicle. Saks tax will be c to customers g pmsession n DMV Electronic Filing Fee 529.00 CA. Co. Ft. IN, NM, NV, OK, OR, SC, IX, WA, Canada, and Mexico. Tire Fee 12. 25 rebates and Incentives aetll be signed overact Creative Bus Sales Fees Sub- Total 3, 493. 25 Catfontla State The Fee of S1J6 per ars applies toali new' vebiids pulchsso orTTSnL- T3•
s=.,
a' r'"._. .=
x 11866QT
leases
Quantity 2
Caritlact' TOtaE;._:...: .'.._ ::: ::.....:--. 6.503', 73Z02- R C E IV E D Credits
Customer Trade- In 0. 00
Customer Deposit 0. 06 UL 31 2018
Remit To: Creative Bus Sales, Inc. 14740 Ramona Ave, Chino CA 91710 tl NANCETerms: The deposit if indicated above is due with this signed contract. The balance due indicated above Is due before vehicles) will released to the Customer. If the vehicle( s) Is not accepted by the Customer, the vehicle will be available for sale to other customers. The vehicte( s) will not be titled to the Customer u r, the contract total indicated above plus any interest charges indicated herein are paid In full.

There is no" cooling off' or other. ncellation•= riod for vehicle sates. Therefore, you cannot later cancel this contract without the agreement of the Dealership, or for legal ca .:. The tax a,. ees reflected on this agreement are based on the regulations applicable at the time of drafting this contract The actual amoun 1 due will b=•- sed on . - r. s applicable at the time title for each vehicle transfer.

Buyer' s Signature:

Creative Sus Sales: Ste : aril_______- 9126! 2017 CBS Signature: G
qp
P.,\/ ) - 1 ' tea
F
SA4CE

cr ea iNteBus. Sciles
14740 Ramona Avenue, Chino, California 91710
September 26, 2017
Creative Bus Sales Proposal for
City of Baldwin Park
1J'I
t I lilt 1,,
Bus photo is not to exact specifications.)
CaIACT Class T Trolley FE
Hometown Villager 30'
28- Ambulatory Passengers+ 2- Wheelchair Positions( 30- Total) Pricing based off of CaIACT MBTA Vehicle Purchasing Cooperative

RECEIVED
Prepared for Mr. David Lopez
City of Baldwin Park
14403 PacificAvenue JUL 3 1 2018
Baldwin Park, CA 91706
626. 960. 4011 x458 FINANCE
Email: dlot) ez( a)baldwint: tark. com
From the office of Steve Chung PAID
Cell 909. 549. 9398/ Office 800. 326. 2877/ Fax 909. 465. 5529 stevec@creativebussales. com
www. creativebussales. com
tFil6NAlNICIE

TheVehicle(s)ToBeProvidedInAccordanceWithRequestForProposalsMBTA/CaIACTPurchasingCooperative 15-03.TheFollowingChangesAre IncorporatedForTheVehicle(s) Provided.

DeliveryTimeline:Approximately60to 90-Days
2017 Ford F53 Chassiswith 6.8L V10 Gasoline Engine With CNGUpfit Ricon Lift( Rear)
Restraints: Q Straint Slide and Clicks
Flooring: Altro Transit
Passenger Seats: Wood Slat Seats
Standee Line: Yellow
Driver' s Seat: Recaro Ergo Air Suspension Seat— Black Vinyl AM/ FM/ CD System
Two- Tone Paint( Exterior)
Bus Comes Equipped with All Standard CaIACT Equipment( Please see attached) Options:
1) Rear Platform Credit: 2, 000. 00)
1) Aluminum Wheels( Not Including Spare): 2, 800. 00 1) Luminator Front and Side LED Signs: 4, 553. 00
1) Interior Ad Rails( Both Sides): 300. 00
1) Sportworks 2- Position Bicycle Rack( Black): Standard 1) Diamond XV Farebox: 1, 595. 00
1) Stop Request System w/ Sign: 1, 500. 00
1) Wheelchair Lift Cover: 250. 00
1) PA System: Standard
1) 51 GGE Type 3 CNG Conversion: 24, 743. 67
1) Telma Drive Line Brake Retarder: 8, 640. 00
2) Outlets for Exterior Christmas Lights: No Charge
1) Exterior Baldwin Park Decals( Not to Exceed Amount): 2, 500. 00 1) USSC Foemaker Fire Suppression System: 3. 500. 00 Subtotal for Options: 48, 381. 67

RECEIVED
JUL 31 2018

FINANCE
PAID
From the office of Steve Chung
Cell 909. 549. 9398/ Office 800. 326. 2877/ Fax 909. 465. 5529 AUG — 1 2018 stevec@creativebussales. com
www. creativebussales. com
FRANCE

Pricing:

Base Price: 179, 665. 00
Total Options: 48, 381. 67
Ford Mobility Discount: 1, 000. 00
Document Prep Fee: 80. 00
Subtotal: 229, 126. 67
Non Taxable ADA Items: 10, 250. 00
Taxable Amount: 218, 876. 67
Sales Tax 9. 25%: 20, 246. 09
Subtotal: 249, 372. 76
DMV Electronic Filing Fee: 29. 00
DMV Estimated Fee: Exempt
Tire Fee: 12. 25
Ford Mobility Discount: 1, 000. 00)
CaIACT Procurement Fee: 3, 452. 00
Delivery Fee: No Charge
Please note:

MBTA/ CaIACT Cooperative Bid requires a 1. 5% procurement fee per unit purchased. Creative Bus Sales will invoice, collect and remit this fee to CaIACT. In addition, if you are not a current member of CaIACT you must become a member in order to utilize this procurement. Please contact Jacklyn Montgomery to be approved for purchasing of this contract and to become a member if required.

Please Contact:

Jacklyn Montgomery Phone: 916- 920- 8018
Toll Free: 1-800- 422- 5228 iacklvn@calact. org
li Steve Chung
Transit Sales
Cell 909. 549. 9398
stevec@creativebussales. com

RECEIVED
JUL31 NIB

FINANCE
PAID
AUG - 12018
From the office of Steve Chung
Cell 909. 549. 9398/ Office 800. 326. 2877/ Fax 909. 465. 5529 FINANCE stevec@creativebussales. com
www. creativebussales. com

1 Creative Bus Sates Phone: 909. 4655528
0••••-•\ 14740 Ramona Avenue Fax: 909. 4655529
Al./ Creative Bus Sales Chino wrrtCA 91710 ww. Sreativeiussalesco Buyer' s Order Contract
Date: September 26 2201726,- 2017 155817 and 55818 jmer Name: City of Baldwin Park Contact Mr. David tope: Phon= 626. 960. 4011 x458
14403 Pacific Avenue
State, Ylp: BaldwinPark,CA91706E- Maik
s 2lt Entity* Salesperson:' stere ChumToAddrese ATM:-, same as above Idp ToAddress Cont'd:

To Phone: ShieTo Smeil' • • •••' (
flmnce Source: Contact:
dress: Phone:

CMtstate. 21a: Fax
Description of Vehide: 12-NewHometownTrolleysPerAttachedProposal 1 • off of CaIACl/ MBTA Purchasing ••••-.tive# 15- 03 a :. .

Type 6
F08Termnx• Shlppin8of passengers: 28 1Nheehfiatr Positio • DaUv Date 60 to 90- daysfrom order
Unit Price 5229,046.67
SooOPossession State:) cA 6PC So 00
Rebates( Taxabfe) Sumo) o)
z:,.,.-...i.- m, ...;.. •
Doc Prep Fee( Taxablel 80. 00
g,-"; • y, p:-r,; ; •-': Base Sabra Pelee:: •.........- ...:• rf_
x.; h:_ . ::;_:
4 i. AAmourd( Non Taxable) 110.250.0014,-;::•.*...:
c« L.•:TotalTaxable Amoont 218, 876. 67 , • 925016
r ::

Cp. .: = "
e i... •"": ShieiTax Total ... -: 1: ...'$ 10,246.09• CA- Baldwin Park CaJACTFce 3, 452. Q0

50.00 fasismtadshese: aaonrdestr400rearmy+ ddehcacmert. ms' DMV Estimated Fees 0.00
ofvoldde. Saha luta beawgedtoaetonvstakinetxxs ii DMVElecbanteFtfirtRfae 12400CA CO. a. Di. Nal. Nv. oicoR. sc, TX, WA, coed,. and aradm Tire Fee 512. Eabates and: omens% a be stgood war w truer* Bus Sues Fees Sub- Total 53,493.25C ond. Oado r* Fs* of$ 1J6pr dis, appagtoaawwvebieo Meas. or INSESEM mamma
Quantity 2
CoriojttT. otat-:: x:•.. ......::.,:.-

RIFCEIVED
Credits
CustomerTrade•In S0. 00
Customer Deposit 0. 00
liL 31 2018
RemitTo:CreativeBusSales,lnc.14740RamonaAve,ChinoCA91710 Terms:ThedepositifindicatedaboveisduewiththissignedcontractThebalancedueindicatedstaveisduebeforevehicle(,)willt! INANCEreleasedtotheCustomer.ifthevehide(s)IsnotacceptedbytheCustomer.thevehiclewillbeavailableforsaletoothercustomers.lifevehide( s) will not be tilled to the Customer ,• :
thecontracttotalindicatedaboveplus anyInterest ll.There is no' cooling off or other.- ., Won l" rind for vehicle sales. Theref indicatwithoutedhotn are eIn
fofthe Dealership or for legal c8 :. The tax • ees reflected on this you cannot lattheer
regulationsegal
this
appSuaontract
le
the
agreementfdgthis contract. The actual amoun:` due veil.. —, am based
title f
re
each vehicle transfer.
al the time of drafGmgon,. •-., :., s appficalnte at the time for each transfer.

Buyer' s Signature: t
PAID
Creative Bus Sales: St
9128/ 2017
CBS signature:
17-\‘(-k `- - AU( - 1 2018

FINANCE

41 0
tifik
CreativeBusSalesIv
14740RamonaAvenue,Chino,California91710
September 26, 2017
Creative Bus Sales Proposal for
City of Baldwin Park
7*•''` J„,, .,, , o, ,, -,--
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CalACTClassTTrolley FE
Hometown Villager 30'
28-Ambulatory Passengers+2-Wheelchair Positions( 30-Total) Pricingbasedoff ofCalACT/MBTAVehiclePurchasingCooperative Prepared for Mr. David Lopez
City of Baldwin Park RECEIVED
14403 Pacific Avenue
Baldwin Park, CA 91706
JUL 31 2018626. 960. 4011 x458
Email: dlopezPbaldwinoark. corn

FINANCE
PAID
From the office of SteveChung
Cell 909, 549. 9398/ Office 800. 326. 2877/ Fax 909. 465. 5529 ii _. 1 ' tolb.AUstevec© creativebussales. com
www. creativebussales. corn

FINANCE

TheVehicles)ToBeProvidedInAccordanceWithRequestForProposalsMBTA/CaIACTPurchasingCooperative 15-03. The Following Changes Are incorporated For The Vehicles) Provided.

DeliveryTimeline: Approximately 60 to 90-Days
2017 Ford F53Chassiswith 6.81V10 GasolineEngineWith CNGUpfit Rican Lift( Rear)
Restraints: Q- Straint Slide and Clicks
Flooring: Altro Transit
Passenger Seats: Wood Slat Seats
Standee Line: Yellow
Driver' s Seat: Recaro Ergo Air Suspension Seat— Black Vinyl AM/ FM/ CD System
Two Tone Paint( Exterior)
BusComesEquippedwith All Standard CaJACTEquipment( Pleasesee attached) Options:
1) Rear Platform Credit: 2, 000. 00)
1) Aluminum Wheels( Not Including Spare): 2, 800. 00 1) luminator Front and Side LED Signs: 4, 553. 00
1) interior Ad Rails( Both Sides): 300. 00
1) Sportworks 2- Position Bicycle Rack( Black): Standard 1) Diamond XV Farebox: 1, 595. 00
1) Stop Request System w/ Sign: 1, 500. 00
1) Wheelchair Lift Cover 250. 00
1) PA System: Standard
1) 51 GGE Type 3 CNG Conversion: 24, 743. 67
1) Telma Drive Line Brake Retarder. 8, 640. 00
2) Outlets for Exterior Christmas Lights: No Charge
1) Exterior Baldwin Park Decals( Not to Exceed Amount): 2, 500. 00 1) USSC Foemaker Fire Suppression System: 3. 500. 00 Subtotal for Options: 48, 381. 67

RECEIVED
JUL 31 2018

FINANCE
PAID
Fromtheofficeof SteveChung
Cell909.549.9398/ Office800.326.2877/ Fax909.465.5529
stevec@creativebussales. com AUG - 1 018
www. creativebussales. com

FINANCE

Pricing:

Base Price: 179, 665. 00
Total Options: 48, 381. 67
Ford Mobility Discount: 1, 000. 00
Document Prep Fee: 80. 00
Subtotal: 229, 126. 67
Non Taxable ADA items: 10, 250. 00
Taxable Amount: 218, 876. 67
Sales Tax 9. 25%: 20. 246. 09
Subtotal: 249, 372. 76
DMV Electronic Filing Fee: 29. 00
DMV Estimated Fee: Exempt
Tire Fee: 12. 25
Ford Mobility Discount: 1, 000. 00)
CaIACT Procurement Fee: 3, 452. 00
Delivery F : No Charge
k
y ' ST ':•
j._..
ir'
r.
t:; i
W;'_ . 1*a
L ..- 76. 4' 1 L• a• L1. 7y.S.r:

Please note:

MBTA/ CaJACT Cooperative Bid requires a 1. 5% procurement fee per unit purchased. Creative Bus Saleswill invoice,collectandremitthisfeetoCaIACT.Inaddition, ifyouarenotacurrentmemberofCaIACTyoumust becomeamemberinordertoutilizethisprocurement.PleasecontactJacklynMontgomerytobeapprovedfor purchasingof this contract and to become a member if required.

Please Contact:

JacklynMontgomery Phone:916-920-8018
TollFree:1-800-422-5228 lacklyn( calact.orr
SteveChung
Transit Sales
Cell 909. 549. 9398
stevectlo ativebussales. com

RECEIVED
JUL 31 2018

FINANCE
From the office of Steve Chung PAID
Cell 909. 549. 9398/ Office 800. 326. 2877/ Fax 909. 465. 5529 stevec@creativebussales. com
AUG - 1 1018
www. creativebussales. com

FINANCE

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RECEIVED
JUL312018

FINANCE
From the office of Steve Chung PAIDCell909,549.9398/ Office800.326.2877/ Fax909.465.5529 stevec@creativebussales. corn
vivp. v, creativebussales. com AUG 1 Z018

FINANCE

1 ITEM NO. 7

STAFFREPORT A,
4,- ,-, S' 1:-',„..; b°'. `,.. 4W4-',;`'
C' 4.,:-.;;" '
t',..••'
1ZALD
Plez4; TO: Honorable Mayor and City Councilmembers stiu,
i
Ifyi --, rae/ s, FROM: Sam Gutierrez, Interim Director of Public Works 6 SAO ABTIL, ' DATE: October 4, 2017
SUBJECT: APPROVE OF PURCHASE OF TWO COMPRESSED NATURAL

GAS ( CNG) TROLLEY BUSES FOR THE BALDWIN PARK

COMMUTER CONNECTOR EXPRESS LINE

SUMMARY
ThisitemseeksCityCouncilapprovalforthepurchaseof two (2) cleanairCNGTrolleyBusesforthe Baldwin Park CommuterConnectorExpressLine. The CommuterConnectorExpressLine Project Project) wasawardedfundingviathe2013LosAngelesCountyMetropolitanTransportationAuthority Metro) Express Lanes Net Toll Revenue Reinvestment grant program. This Project seeksto provide a directexpansionto theCity'sexistingcirculatorshuttle. Theobjectiveisto shuttlebusinessandmedical commutersquicklyfromtheCity'sTransitCenterandMetrolinkStation(locatedin DowntownBaldwin Park)totheCity'smainbusinesscenterssouthof the1-10FreewayandalongBaldwinParkBoulevardto include stopsat the Kaiser PermanenteHospital and Medical Center.

FISCAL IMPACT
Theapprovalof this actionwill haveno impactontheCity's Generalfundbalance. Thisprojectis fundedthroughMetro'sNet'foil RevenueandReinvestmentGrantProgram.Thefundsfor thispurchase were approved in the FY 2017/18 Capital Improvement Program( C1PNo. 96) Budget. The cost estimate for work to becompletedasapartof thisproject,includingthepurchaseof thetrolleys(manageddirectly through the consultant, as a part of the contract), is detailed below:

Fundingavailableit asfollows:
110unds Description einint# 1
Prop A Proposition A 45, 000
Grants Fund Metro Express Net Toll Revenue Reinvestment Grant Program 7O0395 Total Funding Available $ 745, 395
Amount needed for the • urchase of the Trolle s:

Fund
DescriptionAinottrif'
7Grants Fund Acct# 270- 50- 520- 58100- 15508— Metro Express Net Toll Revenue 503, 732. 02 Reinvestment Grant Program— Cost includes CaIACT pricing and all applicable taxes
Total Purchase Amount S503, 732, 02

RECOMMENDATION RECEIVED
It is recommended that the City Council: JUL 31 201a PAID

1. Authorize the Mayor to sign a purchaseagreement with Creative Bus Salesforte purchaseof two transit trolley buses in the amount of 5503, 732. 02; and FINANCE AUG - 1 2018
I Authorize the Director of Finance to appropriate$ 503,732.02 from Acct 4270-50-520-58100-15508 for the purchase of the two transit trolley buses; and FINANCE

3. Authorize the Interim Director of Public Works signature authority to amendcontracts asdeemed necessary to comply with procurement requirements.

Purchase of CNG Trolley Buses

BACKGROUND
TheCommuterConnectorExpressLine Project(Project)wasawardedfundingvia the2013Los Angeles CountyMetropolitanTransportationAuthority (Metro) ExpressLanesNet Toll RevenueReinvestment grantprogram.ThisProjectseeksto provideadirectexpansionto theCity'sexistingcirculatorshuttle. The objective is to shuttle businessand medical commutersquickly from the City's Transit Centerand Metrolink Stationto the City's major employmentcentersincluding the regionally recognizedKaiser PermanenteHospitalandMedical Center, southof the 1-10Freeway. With thosegoalsin mind, in May 2017, theCity selectedEvanBrooksAssociatesto managetheProject's full scopeof workin a timely, efficient, and cost-effective manner, while adheringto Metro's grant implementationguidelinesand deadlines. In consideringoptionsforaconsultanttoperformtheneededwork,CityStaffspokewithEvan BrooksAssociates(EBA)staff,astheydevelopedthefundingplan,grantapplication,andhaveabodyof knowledge that is not and cannot be matched on the project. As such,staffs recommendation is that EBA complete the project on the City' s behalf. E
EBAisalreadyunderwaywithitsevaluationoftheproposedroute(mapattached),feasibilityofthisroute, andanalysisof localsupportandcommunityoutreach. Todate,theEBAteamattendedtheBaldwinPark KaiserPermanenteFarmer's Marketson both June30 andJuly 28, as well asthe Baldwin Park Street Market and Concerts in the Park on July 20. At each of these events, staff distributed and collected informationalsurveysregardingthetrolleys,route, andoverallpotentialusage. Further,anonlinesurvey was advertisedto allow for additionaloutreachand information to be receivedon the interestof the proposedtrolley androute. At theendof this effort, over400 different surveyswerecollected,with the input overwhelmingly supporting this effort. Further, the program lead for Kaiser' s Employee Healthy Workforce has made a commitment to continue to push this program and involve all Kaiser employees throughstrategicmethods,includingadditionalsurveys,newsletters,andinternalKaiserintranetsites.

SurveyresultsshowedthatsurveytakerswerefromSanGabrielValleycitiesandotherclosebyregional cities.ManyrespondentsreporteddrivingalonetoKaiserPermanenteandotherbusinessesinthearea,and reported that travel time and flexibility was the largest forces in their decisions to drive. Of those respondents that drove alone, nearly 70% said they would willingly utilize public transportation resources, were they available. This said, 50% of thosethat responded,saying they would utilize public transportation said that transit does not meet their needs relative to routes and schedules. 85% of all respondents expressed interest in utilizing the proposed Baldwin Park Commuter Connector Express. Individual comments included the fact that this opportunity was long overdue, and that significant coon#
iv A 4-
ded with
Metrolink schedules to ensure that users of the buses did not have to wait long t e I • nk bus at departure.

JUL 31 2018
Finally,inMay2017,theCityCouncilconsideredthevariousservicetypesofferedbythreedifferentbuses for the CommuterConnectorExpressLine Project, including trolleys, cutawayFifflARAME andmore traditionallow-floor buses. In apresentationbeforetheCity Council,thebenefitsanddrawbacksof each werepresented,andtheCityCouncildecidedthatthetrolleywouldbestservethecommunityforthisnew line, givenits overallcostandthelevel of servicethat couldbe achieved. Upontherecommendsonby theCouncilfor atrolley, staff workedwith CreativeBusSalesto identify appropriatetrolleykliM were availablein CNGformat. InJuly2017,CreativeBusSalesnotifiedCitystaffthattherehavebeenrecently approvedemissionschangesbyboththeCaliforniaAirResourcesBoard (CARB) folkitlie1Fl$al Environmental Protection Agency ( EPA) for CNG bus systems for 2018 2020 ( and beyond). These

FINANCE

Purchaseof CNG Trolley Buses

changesmeanthatduringtheseyears(at least),therewerenolongeranyCNGconversions,andall trolleys in these model years would need to be gasoline or diesel.

CreativeBusSaleshasfoundexisting2017modelsthatwill allowfor conversionintoCNGin aslittleas 90- days upon receipt of a purchase agreement.

LEGAL REVIEW
Thisreporthasbeenreviewedandapprovedby theCity Attorneyasto legalform andcontent.

ALTERNATIVES
TheCityCouncilmaychoosenottoapprovepurchaseatthistimeandinstructstafftobringtheitemback atalaterdatewith additionalcostsoptions.Thisactionwill delaytheprojectandmayrisk theCity'sability to meet the grant' s guidelines. Of interest is the California Air ResourcesBoard( CARB) andthe Federal EnvironmentalProtectionAgency(EPA) emissionstandardsfor CNGbussystems. Thesechangesmean thatduringthenexttwo yearstherewill beno CNGconversions, andall trolleysin thesemodelyears would need to be gasoline or diesel.

CreativeBusSaleswastheonlycompanythatmetcriticalstandardssuchasboththeabilityto acquire and/oravailabilityof CNGfueledenginesorthemaximum10-yearat350,000-miletestingrequirements.

The selection of the buseswas also basedon the following:

Compliance with California Association for Coordinated Transportation( CaIACT) requirements Heavy-duty transit/trolley bus classification
ADA approved accessibility
High mileage rated
Turning radius
200 mile mileage per day fueling
Made in America/ Buy America Compliant
CreativeBusSales'proposalprovidesbusesthat meetall City andgrantrequirementsat thelowestprice.

Their proposal is complete, and meets our specifications. In addition, the recommendedbusesmeet Los AngelesCountyMetropolitanTransportationAuthority (Metro) requirementsfor busesusedfor transit services.Therefore,all of thegrantfundingidentifiedfor thesebusesis eligiblefor reimbursement.

Pricing for the busesis basedon a cooperative public contract purchasing program wherein a small agency or severalagenciesare ableto pool their buying power andtake advantageof lower pricing from an improvedeconomyof scale. Thepricingis basedon aproposalcontractthruCaIACT. TheCitywill be requiredto enterinto a separateagreementin order for the lower pricing to behonored. Thereis a 1.5 percent fees associated with that arrangement, which is included in the total pricing.

RECEIVED

ATTACHMENTS

1. Proposed Commuter Connector Express Route Map JUL3 20182. Purchase Agreement from Creative Bus Sales

3. Metro Net Toll MOU

FINANCE
PAIS
AUG . 1 '01%

t.
1 3

RECEIVED
JUL 3 1 2018

FINANCE
AttaChment # 1
pimp

FINOICE

Baldwin Park Transit System Map
Proposed Commuter Connector Express Line
Northbound Route
Kaiser Permanente Hospital ( Baldwin Park) to Baldwin Park Metrolink v3A. 3. tWt ak r
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Foothill 274
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Baldwin Park Transit System Map
Proposed Commuter Connector Express Line
Southbound Route
Baldwin Park Metrolink to Kaiser Permanente Hospital {Bal(Jwin Park) u
ase
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Baldwin Park Shuttle Special Route
Baldwin Park Shuttle Regular Route
e
Foothill 178
4 Foothill 272
Foothill 274
Foothill 486 PArt
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E

RECEIVED
JUL 31 2018

FINANCE
AttaChalkegt# 2
PAW
t\U

FINANCE

Creative Bus Sales Phone: 909. 465.5528
14740 Ramona Avenue Fax: 909. 465. 5529
Crauttver s
Chino. CA, 91710 vw t v, t t
Buyer' s Order Contract
Det*: ' September 26, 2017 Ittnit Ii{ s): 155817 and;55818 Customers Name Cityof BaldwinPark
Coatust' Mr. David toper Phone: 6..26. 960• 4011 5458 1440 Pacific FaitAddrQss
cityr8tats, Zip Baldwin Park. CA 91706 E-Ms# t ti#ooez baEdwtnoark tam Sys 2K ltitir# Salesperson: Steve Ching
Ship To Address , AITh: • same as above
Siip}ToAddtessCant'd
Ship 5hIpTo Emal#:

Ffitence" tr ti
Contac
Address:
fi
Phone:
clty, 4„
pt
Fax: "
DescriptionTrolleys Per Attached- Prod _
BasedOffof CaIACT!METAPurchasingCooperates415 03
Engine Typo:.. CNG
IAfS, t , FDBTarns: Shipping
N otPasse erx' 28 1NheetchairPosittons: " 2
Estimafed Delivery Detre: 60 to 90 days from order PaymentTerris:

Unit Pdte 229,046.67. 1
Deihtery 0. 00
Possession State: 1 CA GPC 0. 00
Rebates( Taxable) 41• 0 00
Doc PrepFee:{ Taxabie?
Base Selling
Price 228. 126. 67=
ADA Amount( Non Taxable) i0'.. 3.9[3 •
Total Taxable Amount 228, 876. 67
Sales Tax fiotal" 20, 246. 09

9. 250% I CA- Baldwin Park Ce ACT Fee 3, 452. 00'

0.00 Notes. DMV Fslimated Fees SO.Da
etas ta%i3 ca, tulate basad oath® slate a kt wi5Ch wetomw 145,63 DMV Ftrtctranlc Filing Fee 529,{
DOM
possessionrlf ti S taxes be emergedto aisto nere,alonePossssak h AZ. CA. CO, Ft.. TX, WA, Canada, Moxoo. lire Fee 12. 25 Ali r erates end busrWvaa xta be alerted over to Ctaattva Roo Saks Fees Sub- Total 3, 493. 251 Cali i4SgblrtnF":44.14'16of$ 1.75 Pa tks+ rpplNs m as naw vehicle cries.

Quantity
2 Contract Tota[ 503' 732. 02
credits
Customer Trade- In 5,0. 00
Customer Deposit 0.€10

RECEIVED
RemitTo: CreativeflusSales,Mc. 14740RamonaAve, ChinoCA91710 Terms: The deposit if indicated above is due with this signed contract The balance due ind, cated above is due before vehicle i b411 Z018
releasedto theCustomer:If thevehicle(s) is notacceptedby theCustomer,the vehiclewillbeavailableforsaletootherGustoers. he vehicle(s)willnotbetitledtotheCustomeruntilthecontracttotalIndicatedaboveplusanyinterestchargesindicatedhereinarepaidinfull.

Thereisno"coolingofP'orothercancellationperiodforvehiclesates.Therefore,youcannotlatercancelthiscontractwithouttheaglwmotyq theDealership,orforlegalcause.ThetaxandleesreelectedonthisagreementaebasedontheregulationsapplicableatthetimeliSf this contract The actual amounts due
wit
ll be based on the regulat'sons applicable at the lime bile for each vehicle transfer.

PMD
Buyer' s Signature:

Creative Bus Sales: Steve Chung 91281201n?tt''
G
10LU
t Q
HV
CBS Signature:

FINANCE

oillifik,
in '
Creative Bus Sales10,
jo
14740 Ramona Avenue, Chino, California 91710
September 26, 2017
Creative Bus Sales Proposal for
City of Baldwin Park
i '
4 4
Bus photo is not to exact specifications.)
CalACT Class T Trolley FE
Hometown Villager 30'
28-Ambulatory Passengers+ 2-Wheelchair Positions( 30-Total) Pricing based off of CaIACT i r+.11.13TAVehicle Purchasing Cooperative Prepared for Mr. David Lopez
City of Baldwin Park
14403 Pacific Avenue
Baldwin Park, CA 91706 RECEIVED
626. 960. 4011 x4S8
Email: dlor) ez@abaldlAtiripark. corn
JUL 31 2018

FINANCE
From the office of Steve Chung PAID
Cell 909. 549. 9398/ Office 800. 326. 2877/ Fax 909. 465. 5529 stevec@creativebussales. com
imww. creativebussales. cor' n
AUG " 1
Fi/ 41N,I\ICE

The Vehicle( s) To Be Provided In Accordance With Request For Proposals MBTA/ CaIACT Purchasing Cooperative 15-03. The Following Changes Are Incorporated For The Vehicle( s) Provided.

Delivery Timeline: Approximately 60 to 90- Days
2017 Ford F53 Chassis with 6. 8L V10 Gasoline Engine With CNG Upflt Ricon Lift( Rear)
Restraints: Q Straint Slide and Clicks
Flooring: Altro Transit
Passenger Seats: Wood Slat Seats
Standee Line: Yellow
Driver' s Seat: Recaro Ergo Air Suspension Seat— Black Vinyl AM/ FM/ CD System
Two- Tone Paint( Exterior)
Bus Comes Equipped with All Standard CaIACT Equipment( Please see attached) Options:
1) Rear Platform Credit: 2, 000. 00)
1) Aluminum Wheels( Not Including Spare): 2, 800. 00 1) Luminator Front and Side LED Signs: 4, 553. 00
1) Interior Ad Rails( Both Sides): 300. 00
1) Sportworks 2- Position Bicycle Rack( Black): Standard 1) Diamond XV Farebox: 1, 595. 00
1) Stop Request System w/ Sign: 1, 500. 00
1) Wheelchair Lift Cover: 250. 00
1) PA System: Standard
1) 51 GGE Type 3 CNG Conversion: 24, 743. 67
1) Telma Drive Line Brake Retarder: 8, 640. 00
2) Outlets for Exterior Christmas Lights: No Charge
1) Exterior Baldwin Park Decals( Not to Exceed Amount): 2, 500. 00 1) USSC Foemaker Fire Suppression System: 3. 500. 00 Subtotal for Options: 48, 381. 67

RECEIVED
JUL 31 2018

FINANCE
From the office of Steve Chung PAID
Cell 909. 549. 9398/ Office 800. 326. 2877/ Fax 909. 465. 5529 stevec@creativebussales. com 2f $
www. creativebussales. com AUG

FINANCE

Pricing:

Base Price: 179, 665. 00
Total Options: 48, 381. 67
Ford Mobility Discount: 1, 000. 00
Document Prep Fee: 80. 00
Subtotal: 229, 126. 67
Non- Taxable ADA Items: 10, 250. 00
Taxable Amount: 218, 876. 67
Sales Tax 9. 25%: 20, 246. 09
Subtotal: 249, 372. 76
DMV Electronic Filing Fee: 29. 00
DMV Estimated Fee: Exempt
Tire Fee: 12. 25
Ford Mobility Discount: 1, 000. 00)
CaIACT Procurement Fee: 3, 452. 00
Delivery Fee: No Charge
Total Cost PerTroller:. 73251, 866:01
Please note:

MBTA/ CaIACT Cooperative Bid requires a 1. 5% procurement fee per unit purchased. Creative Bus Sales will Invoice, collect and remit this fee to CaIACT. In addition, if you are not a current member of CaIACT you must becomea memberin orderto utilizethis procurement. PleasecontactJacklynMontgomeryto beapprovedfor purchasing of this contract and to become a member if required.

Please Contact:

JackiynMontgomery Phone:916-920-8018
Toll Free: 1-800-422-5228 Jacklvh( calactorr
Steve Chung
Transit Sales
Cell 909. 549. 9398
stevecapereativebussales. com

RECEIVED
JUL 31 2018

FINANCE
From the office of Steve Chung
PAW
Cell 909. 549. 9398/ Office 800. 326. 2877/ Fax 909. 465. 5529 stevec@creativebussales. com
pUG _ 1 nit
www. creativebussales. com
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RECEIVED
JUL 31 2016

FINANCE
From the office of Steve Chung P1
Cell 909.549.9398 J Office 800.326.2877/ Fax 909.465.5529 stevec@creativebussales. com
qUU 1 C4i
www. creativebussaies. com

FINANCE

1 RECEIVED
JUL31 2018

FINANCE
Ac e:, Li . exit # 3
PAID
PUG - 12-66

FINANCE

MX[. Grant# MX201404
Agreement# 920000000MX201404

FUNDING AGREEMENT
Metro Expressl anes Net Toll Revenue Reinvestment Funds This FundingAgreement("Agreement")is datedMay15,2015for referencepurposesonly, andisbyandbetweentheLosAngelesCountyMetropolitanTransportationAuthority LACMTA")andCityof BaldwinPark("Grantee")for BaldwinParkCommuterConnector Express Line— Metro ExpressLanes Net Toll Revenue Re- Investment Grant ID# MX201404 as described in this Agreement and the attachments hereto( the" Project").

WHEREAS, on October 24, 2013, the Board of Directors of LACMTA approved the Congestion ReductionDemonstrationProgramNetToll RevenueReinvestmentGuidelines,establishinga discretionaryGrantProgramto reinvestExpressLanesnet toll revenueinTransit Improvement, ActiveTransportation/System.CCnnectivity.andHighwayImprovementsprojectsinthe140 and I-110 corridors; and
WHEREAS,on July24,2014,theBoardof Directorsof LACMTAapprovedtheExpressLanes NetToll RevenueReinvestmentGrantExpenditurePlan,authorizingtheawardof NetToll Revenue Reinvestment Grant funds to Grantee; and
WHEREAS,LACMTAis theagencyresponsiblefor administeringthenettoll revenues;and WHEREAS, LACMTA and GRANTEE desire to agree to the terms and conditions of this Agreement.

NOW,THEREFORE,thepartiesherebyagreeasfollows:

Thetermsandconditionsofthis Agreementconsistofthefollowingandeachis incorporated by referencehereinasif fully setforth herein:

1. Part I- Specific Terms of the Agreement

2. Part II- General Terms of the Agreement

3. Attachment A- Project Funding RECEIVED4. Attachment B.— Project Schedule and Budget

5. Attachment C- Scope of Work

6. Attachment D- Reporting and Expenditure Guidelines JUL 31 2018

7. AttachmentDl- QuarterlyProgress/„ExpenditureReport

8. Attachment E— Project Milestones Schedule

FINANCE

9. Attachment F— Lapsing Policy

10.Anyotherattachmentsordocumentsreferencedin theabovedocuments In the event of a conflict, the Specific Terms of this Agreement and Attachments A, B, C, D, Dl, E and F shall have precedence in that order and shall prevail over the General Terms of this Agreement
1 alG -
12018
vINA 4GE

MXL Grant# MX201404
Agreement# 920000000MX201404
IN WITNESSWHEREOF,thepartieshavecausedthisAgreementto beexecutedbytheirduly authorized representatives as of the dates indicated below:

I:ACIvMTA:

LOS = O 0 OPO TAN TRANSPORTATION AUTHORITY
1111
lig d
o/
By: Date:. l d S
P• i'`p A.Washing
chief ExecutiveOffic-
APPROVED AS TO FORM:

MARY C. WICKHAM

INTERIM COUNTY COUNSEL
1 I
By 1(4 Date: t
X4.
11S
Dep `
GRANTEE:

CITY OF BALISWIN P ° a`
By: ___- avertave t 6 ' 01S
nManixel:Lozano
Mayor
APPROVED ' 0 ORM O' ill NAL):

By: . 111 Date: 6. 01° L5-
y
Robert Tafoya
City Attorney

RECEIVED
JUL 31 2018
FINANCEEA% D
f%
NPNCE

MXL Grant# MX201404
Agreement# 920000000MX201404
PART I

SPECIFIC TERMS OF THE AGREEMENT

1. Title of the Project( the" Project"): Baldwin Park Commuter Connector Express Line.

LACMTA ExpressLanes Net Toll Revenue Reinvestment Grant ID# MX201404.

2. To the extent the Funds are available, LACMTA shall make to Grantee a one-time grant oftheExpressLanesNetToll RevenueReinvestmentGrantfunds,basedonprojecteligibility and funds available,in the.amount of$ 700;395(the" Funds") for the Project'm accordance:with thetermsofthisAgreementLACMTABoardofDirectors'actionofruly24,2014,grantedthe Funds to Grantee for the Project

3. This one-time grant shall be on a reimbursement basis. Grantee must provide the appropriatesupportingdocumentswith theQuarterlyProgress/ExpenditureReport,attachedto this Agreement as Attachment .

4. GranteeshallcontributetheGranteeFundingCommitment(localmatch),if any,tothe Project in the amounts and toward the work scopes, all as specified in Attachments B and E. In eachQuarterlyProgress/ExpenditureReport,Granteeshallreporton theuseof Grantee Funding Commitment which should beconsistent with Attachments B and E. If Granteedoes not meet its local match commitment, it shall be considereda default under this Agreement and LACMTAwill havetheremediesavailableto it underPartII, Section10.Anychangesin the GranteeFundingCommitmentmustbemadebymutual agreementof thepartiesand documented in an amendment to this Agreement

5. Grantee shall complete the Project as described in the" Scope of Work," attached to this Agreement as Attachment The ScopeofWork mdudes a description of the Project;a detailed-description:ofthe.worktobecompletedby>Grantee.Projectworkshallbedeliveredin . accordancewith the ScheduleandBudget,attachedtothis AgreementasAttachmentB,and:
the Project Milestones Schedule, attached to this Agreement as Attachment L, consistent with theLapsingPolicy,attachedto this AgreementasAttachmentF. If Granteeis consistently behindschedulein meetingmilestonesorin deliveringtheProjectin accordancewith Attachments B and E, then LACMTA will have the option to terminate this Agreement for default as described in Part II, Sections 9 and 10. RECEIVED

6. Eligible Project expenses are defined in the Reportingand Expenditure Guidelines JU 3]. 2018Attachment D). The form of the Quarterly Progress/Expenditure Report is attachedas Attachment Dl. LACMTA will withhold ten percent( 1096) of eligible expenditures per C'
invoiceasretainagependinganauditofexpendituresandcompletionoftheScopeofWoildNANCE

7. Thedurationof the grantProject,asevidencein AttachmentB,shallbethirty-six(36) monthsandalleligiblecostsshallbeincurredduringthis period.However,pursuanttothe LapsingPolicy,the Fundsmaybedeobligatedif theProjectis not completedby thedatethatis forty-two(42)monthsfrom thedatethatthis Agreementis fully executed.To theextentthe LapsingPolicyis inconsistentwith anyotherterm of this Agreement,theLapsingPolicyshall govern.
03 3
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1 5
MXL Grant# MX201404
Agreement# 920000000MX201404

8. Amendmentstothis Agreementc1,a1lbein writing executedby theparties. Nochanges to the( i) grant amount,( ii) Project Funding,( iii) the Scopeof Work, or( iv) the lapsedateof the Funds shall be allowed without a written amendment to this Agreement, approved and signed bytheLACMTAChiefExecutiveOfficerorhis/herdesigneeandGrantee.

8. Notice will be given to the parties at the address specified below unless otherwise notified in writing ofrliange of address. Any noticerequiredor permittedto bedelivered hereundershallbedeemedtobedelivereduponreceiptbythecorrectaddressbyUnited Statesmail,postageprepaid,certifiedor registeredmail, return receiptrequested,orby FederalExpressor otherreputableovernightdeliveryserviceaddressedto thepartieshereto as follows:

LACMTA' s Address:

LosAngelesCountyMetropolitanTransportationAuthority
One GatewayPlaza
Los Angeles, CA 90012
Attention: Philbert Wong; Mail Stop99-9.2
Email: wongpt) metro. nei
Grantee' s Address: P
City of Baldwin Park
cep
14403 E. Pacific Avenue
Vf
Baldwin Park, CA 91706
Attention: Daniel Wall, Pirecfor Public Works/ City Engineer Email:=OWailebaldwinparlc con

RECEIVED
JUL 31 2013

FINANCE
9 p1')
N-
1

MXL Grant# MX201404
Agreement# 920000000MX201404

PART II

GENERAL TERMS OF THE AGREEMENT

1. TERM:

1. 1 The term of this Agreement shall commence on the date this Agreement is fully executedand,shallexpireupontheoccurrenceof all of thefollowing,unlessterminated earlier as provided herein:( 1) the agreed upon Scope of Work has been completed;( ii) all LACMTAauditandreportingrequirementshavebeensatisfied;and(iii) thefinal disbursement of the Funds has been made to Grantee. The parties understand and agree there are certain covenantsand agreementswhich specificallyremain in effect after expiration or termination of this Agreement.

1. 2 Should LACMTA determine there are insufficient Funds available for the Project;LACMTAmayterminatethis Agreementby givingwritten noticeto Granteeat leastthirty( 30)daysin advanceof theeffectivedateof suchtermination. If this Agreement is terminatedpursuantto this section,LACMTAwill not reimburseGranteeanycosts incurred after the effective date of such termination.

2. INVOICE BY GRANTEE;

2. 1 Unless otherwise statedin this Agreement, the Quarterly Progress/ExpenditureReport;with supportingdocumentationof expensesandProjectprogress asdescribedin Part II, Section 4.1 of this Agreement, and other documents asrequired by LACMTA, shall satisfy LACMTA invoicing requirements. Expensesthat arenot invoiced within sixty(60)daysaftertheLapsingDateasdefinedin PartIL Section8.1belowarenoteligiblefor reimbursement.

Sendinvoicewith supportingdocumentationto;;
LosAngeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296 RECEIVED
Los Angeles, CA 90051. 02.96
Re: LACMTA Grant ID# MX201404 and Agreement# 920000000MX201404 Attention Phibert Wong,
9th Floor, MS 99- 9- 2 U 3 201

3. USE OF FUNDS: FINANCE

3. 1 Grantee shall utilize the Funds to complete the Project as described in the Scopeof Work and in accordancewith the Reporting and Expenditure Guidelines and the mostrecentlyadoptedLACMTACongestionReductionDemonstrationProgramNetToll Revenue Reinvestment Guidelines( the" Guidelines"). Grantee shall be eligible for the Funds up to the grant amount specified in Part I, Section2 of this Agreement subjectto the terms and conditions contained herein and in the Guidelines.

P Al
AUG _
12 18
5 IN
NCE

MXL Grant# MX201404
Agreement# 920000000MX201404

3. 2 Granteeshall not use the Funds to substitute for anyother funds or projectsnot specifiedin this Agreement Further, Grantee shallnot use the Funds for any expenses or activities beyond the approved Scope of Work etit C).

3. 3 Grantee must use the Funds in the most cost- effective manner. If Grantee intends to use a consultant or contractor to implement all or part of the Project, LACMTA requires that such activities be procured in accordance with Grantee' s contracting procedures and consistent with Statelaw. Grantee will alsouse the Funds in the most cost- effective manner when the Funds are used to pay" inhouse" staff time. Grantee staff or consultant with project oversight roles cannot award work to companies in which they have a financialor personalinterest.This effectiveuseof fundsprovisionwill beverifiedby LACMTAthroughon-goingProjectmonitoringandthroughanyLACMTAinterimandfinal audits.

3. 4 Grantee' s employee, officers, coundlmembers, board members, agents, or consultants( a" Grantee Party") areprohibited from participating in the selection,award,or administrationofathird-partycontractorsub-agreementsupportedbytheFundsif arealor apparent conflict of interest would be involved. A conflict of interest would include, without limitation, anorganizationalconflictof interestor whenanyofthefollowingpartieshasa financialorotherinterestin anyentityselectedforaward:(a)aGranteeParty,(b)anymember ofaGranteeParty'simmediatefamily,(c)apartnerofaGranteeParty;(d)anyorganizationthat employsorintendstoemployanyoftheabove. Thisconflictofinterestprovisionwillbe verifiedbyLACMTAthroughon-goingProjectmonitoringandthroughanyLACMTA interim and final audits.

3. 5 If the Project requires the implementation of an Intelligent Transportation Systems (" ITS") project, Grantee shall ensure the Project is consistent with the RegionalITSArchitecture. ITS projectsmust complywith the LACMTACountywide ITSPolicyandProceduresadoptedbytheLACMTABoardof Directorsincludingthe submittal of a completed, signed self- certification form. Forthe ITSpolicyandform, see http:// wwvvarieiro. net/ projects/ call_ prajects/.

3. 6 If anyparkingfacilitiesaredesignedand/orconstructedusingtheFunds, GranteeshallcoordinatewithLACMTAparkingprogramstaff(seeMETRO.netforstafflisting) in theplanning,designandmanagementofthefacilityandshallensurethatits implementationisconsistentwiththeLACMTAadoptedparkingpolicy. ForthepC EIV ED policy, see Jittp://www. metro. 4et/ projects/ calLprojects/.

3. 7 Grantee is obligated to continue using the Project consistent witkOhe31 2018 ExpressLanes Net Toll Revenue Re-Investment purposes for which the Project was approved.

AnyProjectright-of-wayandrealpropertypurchasedtoimplementtheProjectshallSAN CE dedicated to public transportation use. The obligations set forth in this section shall survive termination of this Agreement

3. 8 If Grantee desires to use the Funds to purchase or lease equipment including,withoutlimitation, vehicles,officeequipment,computerhardwareorsoftware,or other personal property(" Equipment") necessarytoperformorprovidetheservicessetforthin 6 p
GsEl"
F , ‘+ s ' GE

MXL Grant# MX201404
Agreement# 920000000MX201404
the Scope of Work, Grantee must obtain LACMTA' s written consent prior to purchasing or leasinganyEquipment. Equipmentpurchasedor leasedwithout suchprior writtenconsent shall be deemed an unallowable expenditure of the Funds. Equipment acquired as part of the Project shall be dedicatedto that Project use for their full economic life cycle,including any extensionsof that life cycleachievedby reconstruction, rehabilitation, or enhancements.

3. 9 If an Equipment ceasesto beused for the proper use as originally stated in the Scopeof Work, Granteewill be required to return to LACMTA the Funds usedto purchase or leasesuch Equipment in proportion to the useful life remaining and in equal proportionoftheFundsto GranteeFundingCommitmentratio. Theobligationssetforthin this section shall survive termination of this Agreement

3. 10 If anysoftwareis developedwith theFundsandif Granteeceasestouse the softwarefor public purposes or Grantee sells,conveys,licensesor otherwise transfersthe software, LACMTA shall be entitled to a refund or credit, at LACMTA' s sole option, equivalent totheamountoftheFundsspentdevelopingthesoftware. Suchrefundorcreditshallnotbe required, subject to LACMTA approval of the intended use, if Grantee reinvests the proceeds of such sale, conveyance, license or transfer into the Project to offset operating or systems management costs. The obligations set forth in this section shall survive termination of this Agreement.

3. 11 If anyProjectfacilitiesor anyrealpropertypurchasedto implementthe Project is no longer usedor is no longer neededfor the Project including construction easementsor excessproperty,Granteewill berequiredto return to LACMTAtheFundsusedto design, construct or acquire such Project facilities or real property in equalproportion of the granttoGranteeFundingCommitmentratio. Theobligationssetforthin thissectionshall survive termination of this Agreement.

3. 12 If GranteedesirestouseanyProjectfacilityoranyrealproperty purchased to implement the Project to generate revenue, Grantee shall first obtain LACMTA' s written consentprior to enteringinto anysuchrevenuegeneratingarrangement Granteeshall provideLACMTAwith theapplicableinformationregardingthetransaction,includingwithout limitation, the property at issue,the proposed use of the property, the amount of revenue,any impact to the Project and the proposed use of the revenue. LACMTA consentmay be conditioned on whether bond funds were used, and how Grantee plans to use the revenue, including,withoutlimitation,sharinganynetrevenueswithLACMTA. If Granteefadsto obtain LACMTA' s prior written consent, Grantee shall be considered in default and LACMTA shallhaveall rightsandremediesavailableatlawor in equity,including,withoutlimitation the return of theFundsto coverthecostof thepropertyin question.Theobligationssetforth in this section shall survive termination of this Agreement PAID

3.13 Grantee understands that this Agreement does not provide any rights for U 2018
Granteeto useLACMTArealpropertyneededfor the Project. If the Projectrequiresuseof LACMTAProperty,Granteewill needtoenterintoaseparateagreementwithLACMTAin accordance with LACMTA real property policies and procedures. Nothing in this Agreement FINANCE obligates LACMTA to provide Grantee with any real estate right.

RECEIVED
7 JUL 31 2018

FINANCE

MXL Grant# MX201404
Agreement# 920000000MX201404

4. DISBURSEMENT OF FUNDS.

4. 1 GranteeshallsubmittheQuarterlyProgress/ExpenditureReport, attachedto this AgreementasAttachmentDi, within sixty(60)daysafterthecloseof each quarteronthelastdayofthemonthsNovember,February,MayandAugustShouldGrantee fail to submit such reports within ten( 10)daysof the due dateand/or Granteesubmits incomplete reports, LACMTA will not reimburse Grantee until the completed required reports arereceived,reviewed,andapproved. TheQuarterlyProgress/ExpenditureReportshallindude all appropriate documentation( such ascontractor invoices,timesheets,receipts,etc.)with a dearjustificationandexplanationoftheirrelevancetotheProjectforreimbursementIfno activityhasoccurredduringaparticularquarter,Granteewillstillberequiredtosubmitthe QuarterlyProgress/ExpenditureReportindicatingnodollarswereexpendedthatquarter. Ifa requestfor reimbursement exceeds$500,000 in a single month, then Granteecan submit such aninvoiceoncepermonthwithsupportingdocumentation.

4.2 Disbursements shall be madeon a reimbursement basisin accordance with the provisions of this Agreement

4. 3 LACMTA will make all disbursements electronically unless an exception isrequestedinwriting. DisbursementsviaAutomatedClearingHouse(ACH)willbemadeat no costto Grantee. Granteemust completetheACH form andsubmitsuchformto LACMTA beforegrantpaymentscanbemade. ACH RequestFormscanbefoundat http:// www.metro.net/projects/calLprojects/cal_projects-reference-documents/.

4. 4 Granteemustprovidedetailedsupportingdocumentationwith its QuarterlyProgress/ExpenditureReport
45 GranteeshalldemonstratethattheGranteeFundingCommitmenthas been spent in direct proportion to the Funds invoiced with each quarter' s expenditures.

4. 6 Expensesthatarenotinvoicedwithinsixty(60)daysafterthelapsingdate specified in Part II, Section 8.1 below are not eligible for reimbursement

4. 7 AnyFundsexpendedbyGranteepriortotheexecutionofthisAgreement by LACMTAshallnotbereimbursed.

5. REPORTING AND AUDIT REQUIREMENTS/ PAYMENT ADJUSTh(ENTS:

PAIL

5. 1 LACMTA, and/ or its designee, shall have the right to conduct audits of the Project, as deemed appropriate, such as financial and compliance audits; interim audits; AUG _ 1 2018
pre-awardaudits; performance audits; and final audits. LACMTA will commence a final audit within six( 6) months of receipt of an acceptablefinal invoice, provided the Project is ready for final audit( meaning all costs and charges have been paid by Grantee and invoiced to FINANCE LACMTA,and suchcosts,chargesand invoicesareproperlydocumentedandsummarized in theaccountingrecordsto enablean audit without further explanationor summarization, includingactualindirectratesfortheperiodcoveredbytheAgreementunderreview).

Grantee agrees to establish and maintain proper accounting procedures and cash xctrivt D
8 JUL 31 2018

FINANCE

MXL Grant# MX201404
Agreement# 920000000MX201404
records and documents in accordancewith GenerallyAcceptedAccounting Principles( GAAP).

GranteeshallreimburseLACMTAfor anyexpenditurenotin compliancewith this Agreement and the Guidelines. Grantee' s eligible expenditures submitted to LACMTA for this Project shallbein compliancewiththeReportingandExpenditureGuidelines(AttachmentD)and Office.of Managementand Budget("OMB")Circular A-87. Theallowabilityof costsfor Grantee' s contractors, consultants and suppliers submitted to LACMTA through Recipient' s QuarterlyProgress/ExpenditureReportsshallbeincompliancewithOMBCircularA-87or FederalAcquisition Regulations, Subpart 31 (FAR),whichever is applicable. Any useof the Fundswhich is expresslyprohibitedunderthis Agreementshallbeanineligibleuseof the FundsandmaybedisallowedbyLACMTAaudit. FindingsoftheLACMTAauditarefinal.

When LACMTA audit findings require Grantee to return monies to LACMTA, Grantee shall return suchmonieswithin thirty( 30)daysafterthefinal auditis sentto Grantee.

5. 2 Grantee'srecordsshallinclude,without limitation, accountingrecords, written policies and procedures, contract files, original estimates, correspondence, change orderfiles( including documentatiowcoveringnegotiatedsettlements),invoices,andany other•StippOrtingevidence'deemed:necessarybyLACMTAtosubstantiatechargesrelatedto the Project( all collectively referred to as" records") shall be open to inspection and subject to audit andreproductionby LACMTAauditorsor authorizedrepresentativesto theextent deemednecessaryby LACMTAto adequatelypermit evaluationof expendedcosts. Such records subject to audit shall also include, without limitation, those records deemed necessaryby LACMTAto evaluateandverify,direct andindirect costs,(including overhead allocations) astheymayapplytocostsassociatedwiththeProject. Theserecordsmustbe retainedby Granteefor three(3)yearsfollowing final paymentunderthis Agreement.

Payment of retention amounts shall not occur until after the LACMTA' s final audit is completed.

5. 3 Grantee shall causeall contractors to comply with the requirements of PartII, Sections5.1and 5.2above. Granteeshallcauseall contractorsto cooperatefully in furnishing or in making availableto LACMTAall recordsdeemednecessaryby LACMTA auditors or authorized representatives related to the Project.

5.4 LACMTA or any of its duly authorized representatives,upon reasonable written notice, shall be afforded access to all of the records of Grantee and its contractors related to the Project, and shall be allowed to interview any employeeof Grantee and its contractors through final payment to the extent reasonably practicable.

PAID

5.5 LACMTAor anyof its duly authorizedrepresentatives,upon reasonable written notice, shall have access to the offices of Grantee and its contractors, shall AU f - 1 2018 haveaccessto all necessaryrecords,including reproductionatno chargeto LACMTA,and shall be provided adequate and appropriate work space in order to conduct audits in

FINANCE
compliance with the terms and conditions of this Agreement.

5. 6 In addition to LACMTA' s other remedies as provided in this Agreement, LACMTA shall withhold the Funds and/ or recommend not to award a future Net Toll Revenue Reinvestment Grant to Grantee if the LACMTA audit has determined that Grantee failed to complywiththeScopeofWork(suchasmisusingFundsorfailuretoreturnFundwelEriVED 9 JUL. 31 2018

FINANCE

MXL Grant* MX201404
Agreement# 920000000MX201404
LACMTA in accordancewith LACMTA audit findings) and/ or is severelyout of compliance with othertermsandconditionsasdefinedby this AgreementandtheGuidelines,including the access to records provisions of Part IL Section 5.

5. 7 When business travel associated with the Project requires use of a vehide,themileageincurredshallbereimbursedatthemileageratessetbytheInternal RevenueService,asindicated in the United StatesGeneral ServicesAdministration Federal TravelRegulation,PrivatelyOwnedVehicleReimbursementRates.

5. 8 Grantee ¢hall certify monthly invoicesby reviewingall contractorand subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with OMB Circular A-87 or FAR Subpart 31 (whichever is applicable) and the terms and conditions of this Agreement

5. 9 Grantee shall also certify final costs of the Project to ensure all costs are in compliance with OMB Circular A-87 or FAR Subpart 31 (whichever is applicable) and the terms and conditions of this Agreement

5. 10 Wheneverpossible,in exercisingits auditrightsunderthis Agreement, LACMTAshallrelyonGrantee'sownrecordsandauditworktominimizedirectauditof contractors, consultants, and suppliers.

6. ONE TIME. GRANT:

6. 1 This is a one time only grant subject to the terms and conditions agreed tohereinandin theGuidelines. Thisgrantdoesnotimplynorobligateanyfuturefunding commitment on the part of LACMTA.

7. SOURCES AND: DY.SPOSMON OF FUNDS:

7. 1 The obligation for LACMTA to grant the Funds for the Project is subjectto sufficient Fundsbeingmadeavailablefor the Projectby theLACMTABoardof Directors. If such Funds are not made available for the Project, LACMTA shall haveno obligationto providethe Fundsfor the Project,unlessotherwiseagreedto in writing by LACMTA.

7. 2 Granteeshallberesponsiblefor anyandall costoverrunsfor theProject PAID 73 If the Funds are insufficient to complete the Project,Grantee may modify the Scope of Work to allow project completion with the funds available to Grantee. LACMTA AUG - 2018 shall havethe right to review and approveor rejectany proposedchangesto the Scopeof Work.

FINANCE

7.4 At anytime,if Granteereceivesoutsidefunding for theProjectin addition to the Funds identified in the Project Funding at the time this grant was awarded,this Agreementshallbeamendedtoreflectsuchadditionalfunding. If, atthetime of final voucher,funding for theProject(includingtheFundsandanyadditionalfunding) exceedsthe

RECEIVED
10 JUL 31 2018

FINANCE

MXL Grant# MX201404
Agreement# 920000000MX201404
actual Project costs,then the cost savingsshall be applied in the sameproportion asthe sourcesoffundsfromeachpartytothisAgreementasspecifiedin theProjectFundingand boththeFundsandGranteeFundingCommitmentrequiredfortheProjectshallbereduced accordingly.

8. TIMELY USE OF F NDS/ REPROGRAMMING OF FUNDS;

8. 1 Granteemust demonstratetimelyuseoftheFundsby:
i) ExecutingthisAgreementwithinsixty(60)daysofreceiving formaltransmittalof theGrantAgreementboilerplatefrom
LACMTA; and
ii) MeetingtheProjectmilestonesduedatesasagreeduponbythe LACMTA and Grantee asstatedin,Attacbment C( Scopeof Work) andAttachmentli( ProjectMilestonesSchedule)ofthis
Agreement Contracts for construction or capital purchase shall beexecutedwithin nine( 9)monthsfrom thedateof completion of design. Project design engineering)mustbegin
within six(6)monthsfrom theidentifiedmilestonestartdate.

FundsprogrammedbyLACMTAforProjectdevelopmentor
right-of-waycostsmustbeexpendedbytheendofthesecond
fiscalyearfollowingtheyeartheFundswerefirstprogrammed;
and
iii) TimelysubmittingtheQuarterlyProgress/ExpenditureReportas described in Part II, Section 4.1 of this Agreement and iv) ExpendingtheFundsgrantedunderthisAgreementforallowable costswithinforty-two(42)monthsfromthedatetheGrant
Agreement is executed("the Lapsing Date"). •

8. 2 In theeventthatthetimelyuseof theFundsis notdemonstratedas describedin thisPartII, Section8.1ofthisAgreement;theProjectwillbereevaluatedby LACMTAaspartof its NetToll RevenueReinvestmentGrantRecertification/Deobligation processandtheFundsmaybedeobligatedandreprogrammedtoanotherprojectbythe LACMTABoardof Directors. If Granteedoesnotcompleteoneelementof theProject,as describedin the Scopeof Work,dueto all or aportionofthe Fundslapsing,theentireProject maybesubjecttodeobligationatLACMTA'ssolediscretion. In theeventthatalltheFundsare reprogrammed, this Agreement shall automatically terminate.

PAID

11. DEFAULT:

9. 1 A Default under this Agreement is defined as any one or more of the AUG' - 1 ? MB— following:(i) Granteefailstocomplywiththetermsandconditionscontainedhereinorinthe Guidelines;( ii) Grantee is consistently behind schedule in meeting milestones or in delivering FINANCE the Project; or( iii) Grantee fails to perform satisfactorily or makes a material change, as determinedbyLACMTAatitssolediscretion,totheFinancialPlan,theScopeofWork,orthe ProjectFundingwithoutLACMTA'spriorwrittenconsentorapprovalasprovidedherein.

RECEIVED
11 JUL. 31 2.018

FINANCE

MXL Grant# MX201404
Agreement# 920000000MX201404

10. REMEDIES:

10. 1 In theeventof a Defaultby Grantee,LACMTAshallprovidewritten noticeofsuchDefaulttoGranteewitha30-dayperiodtocuretheDefault In theeventGrantee fails to cure the Default, or commit to cure the Default and commence the same within such 30-dayperiod,andthereafterdiligentlycontinuesuchcuretocompletiontothesatisfactionof LACMTA,LACMTAshallhavethefollowingremedies:(i) LACMTAmayterminatethis Agreement(ii)LACMTAmaymakenofurtherdisbursementsofFundstoGrantee;and/or(iill) LACMTAmayrecoverfromGranteeanyFundsdisbursedtoGranteeasallowedbylaworin equity.

10. 2 Effectiveuponreceiptofwritten noticeofterminationfrom LACMTA Pursuant to Section 10.1, Grantee shall not undertake any new work or obligation with respect tothisAgreementunlesssodirectedbyLACMTAin writing. AnyFundsexpendedafter termination, hitt be the sole responsibility of Grantee.

10. 3 Theremediesdescribedhereinarenon-exclusive. LACMTAshallhave therighttoenforceanyandallrightsandremedieshereinorwhichmaybenoworhereafter availableat law or in equity.

11. COMMUNICATIONS:

11. 1 Grantee shall ensure that all Communication Materials contain recognition of LACMTA' s and Metro ExpressLanes'contribution to the Project asmore particularlysetforthin" FundingAgreementCommunicationsMaterialsGuidelines" availableonline or from the LACMTAProjectManager. Pleasecheckwith the LACMTA ProjectManagerforthewebaddress. TheFundingAgreementCommunicationsMaterials GuidelinesmayberhangedfromtimetotimeduringthecourseofthisAgreement. Grantee shallberesponsiblefor complyingwith thelatestFundingAgreementCommunications MaterialsGuidelinesduring the term of this Agreement,unlessotherwisespecifically authorizedin writingbytheLACMTAChiefCommunicationsOfficer.

11. 2 For purposes of this Agreement," Communications Materials" include, but are not limited to, press events, public and external newsletters, printed materials,advertising,websites,radioandpublic serviceannouncements,electronicmedia, andconstructionsitesignage. A more detaileddefinition of" CommunicationsMaterials"is found in the Funding Agreement Communications Materials Guidelines. PAID

11. 3 In addition to complying with the LACMTA" Funding Agreement Aj G _ 1 2018
Communications Materials Guidelines," Grantee shall:
i) includeprominently/inthelead,ataminimum,recognitionFINANCE of Metro ExpressLanes' contribution to the Project on
literature, marketingbrochures,newsletters,invitationsand other communicationmaterialsbyinduding thephrase"This
project was partially funded by Metro ExpressLanes."
ii) include in any Joint Agencypressrelease,at a minimum, a recognition of Metro ExpressLanes'
contributigpett
12 K
JUL31 2018

FINANCE

MXL Grant# MX201404
Agreement# 920000000MX201404
by includingthephrase"Thisprojectwaspartiallyfundedby
Metro ExpressLanes."
iii) notify the LACMTA Project Manager of all planned press events, ribbon cuttings, groundbreakings, and all other public and/ or press events related to the Project at a minimum 30 days before such events take place to allow LACMTA to participate in such events, at LACMTA' s sole discretion.
iv) include prominently/ in the lead on.all Project Websites, recognition of Metro ExpressLanes' contribution to the Project by including thephrase"Thiswebsiteis partiallyfundedby
Metro ExpressLanes," the Metro logo and the Metro
ExpressLanes logo, and a link to the Metro ExpressLanes website.
v) prominently displaythefollowingphraseon all signagefor project structures, facilities, and construction sites: This project madepossibleby Metro[Metrologo]andMetroExpressLanes
Metro ExpressLanes logo]"
vi) request the most current Metro logo and the most current Metro ExpressLanes logo from the LACMTA Project Manager when creating any and all communications materials
containingthe MetrologoandMetroExpressLaneslogo.

11. 4 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. These guidelines and logo files including scalablevector files will be available through the LACMTA Project Manager. 115 Granteeshall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/ or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.

11. 6 The LACMTAProjectManagershallberesponsiblefor monitoring Grantee compliance with the terms and conditions of this Section. Grantee failure to comply with the terms ofthis Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein.

12. OTHER TERMS AND CONDITIONS; PAID

12. 1 This Agreement,alongwith its AttachmentsandtheGuidelines, constitutes the entire understanding between the parties, with respect to the subject matter AU' ® 1 2018 herein. The Agreement shall not be amended, nor anyprovisions or breachhereof waived, exceptinwritingsignedbythepartieswhoagreedtotheoriginalAgreementorthesamelevelAINANCE of authority. Adoptionof revisionsor supplementsto theGuidelinesshallcausesuchrevisions or supplementstobecomeincorporatedautomaticallyinto this Agreementasthoughfully set forth herein.

RECEIVED
13 JUL 31 2018

FINANCE

MXL Grant# MX201404
Agreement# 920000000MX201404

12. 2 In theeventthatthereis anycourtproceedingbetweenthepartiesto enforceor interpretthis Agreementtoprotector establishanyrightsor remedieshereunder, theprevailingpartyshallbeentitledto its costsandexpenses,includingreasonableattorney's fees.

12. 3 Neither LACMTA nor any subsidiary or their respectivedirectors, officers,agents,or employeethereofshallberesponsiblefor anydamageor liability occurringbyreasonof anythingdoneor committedto bedoneby Granteeunderor in connectionwith anywork performedbyor serviceprovidedby Grantee,its officers,agents, employees,contractorsandsubcontractorsunderthis Agreement. Granteeshallfully indemnify, defend(with counselapprovedby LACMTA) andhold LACMTA,andits subsidiaries and their respective directors, officers, agents and employees harmless from and against any suits and causesof actions, claims, losses,liability, darriages,costsand expenses,including without limitation, anycostsor liability on accountof bodily injury, deathor personalinjury of anypersonor for damageto or lossof property,any environmentalobligation,and anylegalfeesin anyway arisingout of actsor omissionsto actrelatedtotheProjectorthisAgreement,withoutrequirementthatLACMTAfirstpay such claim. The obligations set forth in this section shall survive termination of this Agreement.

12. 4 Neitherpartyheretoshallbeconsideredin defaultin theperformanceof its obligationhereunderto theextentthattheperformanceof anysuchobligationisprevented or delayedby unforeseencausesincludingactsof God,actsofapublicenemy,andgovernment actsbeyondthecontrolandwithout fault ornegligenceof theaffectedparty. Eachpartyhereto shall give notice promptly to the other of the nature and extent of any such circumstances claimedto delay,hinder,or preventperformanceof anyobligationsunderthisAgreement.

12. 5 Grantee shall comply with and insure that work performed under this Agreementis donein compliancewith GenerallyAcceptedAccountingPrinciples(GAAP),all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including FederalAcquisition Regulations(PAR),and the applicablerequirementsandregulationsof LACMTA. Granteeacknowledgesresponsibilityfor obtaining copiesof and complying with the terms of the most recent federal,state,terlocallaws andregulations,andLACMTArequirements,includinganyamendmentsthereto.

12. 6 Grantee agrees that those sections of this Agreement marked with an PAID
asterisk shall be included in every contract entered into by Grantee or its contractors relating to AUU - 1 2018work performed under this Agreement and LACMTA shall havethe right to review andaudit such contracts.

12. 7 Grantee shall not assign this Agreement, or any part thereof, without

FINANCE
prior approvalof the LACMTAChiefExecutiveOfficeror his designee,andanyassignment without said consent shall be void and unenforceable at the option of LACMTA.

12. 8 This Agreementshallbegovernedby Californialaw. If anyprovisionof this Agreementis heldby acourtof competentjurisdictiontobeinvalid,void,or

RECEIVED
14 JUL 31 2018

FINANCE

MXL Grant# MX201404
Agreement# 920000000MX201404
unenforceable,theremainingprovisionsshallneverthelesscontinuein fullforcewithoutbeing impairedor invalidatedin anyway.

12. 9 The covenants and agreements of this Agreement shall inure to the benefitof;andshallbebindingupon,eachof thepartiesandtheirrespectivesuccessorsand assigns.

12.10 Granteewill adviseLACMTAprior to anykeyProjectstaffingchanges.

12. 11 Grantee in the performance of the work described in this Agreement is not a contractor nor an agent or employee of LACMTA. Grantee attests to no organizational or personalconflictsof interestandagreesto notify LACMTAimmediatelyin theeventthata conflict, or the appearance thereof; arises. Grantee shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise.

PAID
AUG _ 1 ' Al

FINANCE

RECEIVED
15 JUL 31 2018

FINANCE

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MXL Grant* MX201404Attachment C
Agreement# 920000000MX201404

ATTACHMENT C

SCOPE OF WORK
BaldwinPark Commuter Connector Express line
ProjectDescriptionsummery/objective: TheBaldwinParkCommuterConnectorExpressLine isanexpansionoftheCity'scirculatorshuttle.Itsmainpurposeisto shuttlebusinessand medicalcommutersquicklyfrom the BaldwinParkTransitCenterandMetrolinkStation to the City' s main business(located in downtown Baldwin Park) centers south of the 140 Freeway.

Project Limits: The area served is the CitY0faaldwill Park......, 4 t./,', 451' t'.....-••• ''''''''''''''''''''''''''''''' W „
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i JUL31 2018f
to

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1

Attachment C MXL Grant# MX201404
Agreement# 920000000MX201404
The Scopeof Work includes the following Tasks/ Deliverables:

1. Purchase buses- six months from order until delivery TheCitywillpurchasetwoCNGfueledreplicatrolleybusesto providethisnewservice.This expressbusservicewill convenientlyconnectcommutersto andfromthe BaldwinPark Metrolink Station to the major employment centers located with the southern portion of the City.

2. Install bus stops- three months
Signage/shelter/ benchesand internal lighting will be installed at eight unique stops.

3. Install pedestrian lighting three months
Solarpowered pedestrian oriented lighting will be installed adjacentto the sheltersto providefor a senseof securityfor the passengers.Thislightingwill consistsof poles,lights, pole mounted solar panels and batteries.

4. Operations- continuous
TheCommuterConnectorExpressLinewill operatetwo routesthat differbytimeof day.

Route1 will operateMonday-Fridayfrom 6am-11amand2:30pm-7pmandisshownon page3 of this Attachment. There are five stops on this route: the Baldwin ParkMetrolink Station, Morgan Park adjacent to Foothill Transit Stop, Baldwin Park Medical Center- Kaiser Permanente,Virginia Avenue, and PuenteAvenue and Merced Avenue. Route 2 will operate Monday-Fridayfrom11am-2:30pmandisshownonpage4ofthisattachment. Thereare four stops on this route: Baldwin Park Medical Center- KaiserPermanente,Francisquitonmo andVineland,PuenteAvenueandMercedAvenue,andMaineAvenueandClarkStreet.

This service will be Monday- Friday only and weekend service will not be provided. Funding , m% from this grant will fund two fiscal years of operations.

ASU - 2

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RECEIVED
JUL 31 2018

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2

Attachment C MXL Grant# MX20)%
2011404404Agreement# 920000000M
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Bus Stop Locations: FINANCE

1. Metrolink Station

RECEIVED

2. Morgan Parkadjacent to Foothill Transit Stop

3. Baldwin Park Medical Center— Kaiser Permanente

4. Virginia Avenue JUL 31 2018
S. Puente Avenue and Merced Avenue
3

Attachment C MXL Grant# MX201404
Agreement f 920000000MX201404
Route 2
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1. Baldwin Park Medical Center— Kaiser Permanente
RECEIVED2. arancisquito and Vineland

3. Puente Avenueand Merced Avenue

4. Maine Avenue and Clark Street JUL 31 2°18
4 FINANCE

Attachment D MXL Grant# MX201404
Agreement# 920000000MX201404

REPORTING& EXPENDITURE GUIDELINES
Metro Expresslanes Net Toll Revenue Re-Investment Grant

REPORTING PROCEDURES
Quarterly Progress/Expenditure Report Attachment DX) is required for all projects. The Granteeshallbesubjecttoandcomplywithallapplicablerequirementsofthefunding agencyregarding project-reporting requirements. In addition, Grantee will submit a quarterly report to LACMTA at One GatewayPlaza,Los Angeles, CA 90012,Attn: Phflbert Wong,MS99-9-2. Pleasenotethatlettersor otherformsofdocumentationmaynotbe substituted for this form.

The QuarterlyProgress/ExpenditureReportcoversall activitiesrelatedto the projectand lists all costs incurred. It is essential that Grantee provide complete and adequate response to all the questions.

Theexpenseslistedmustbe supportedby appropriate
documentationwith a dear explanationof the purposeandrelevanceof eachexpenseto the project.

Expensesmustreflecttheproportionateshareof localmatch, includingin-kind, nkind,charged to the grant In caseswherethere are no activitiesto report, or problemscausingdelays, dear explanation, including actions to remedy the situation, must be provided.

Granteesarerequiredto trackand reporton the projectschedule. LACMTAwill monitor the timely use of funds and delivery of projects. Project delay, if any, must be reported eachquarter. Projectsnot deliveredin a timely manner will be reevaluatedby LACMTA aspart of the annualCallfor ProjectsRecertificationprocessandthe Fundsmaybe deobligatedandreprogrammedbytheLACMTABoard.

TheQuarterlyProgress/ExpenditureReportis dueto LACMTAassoonaspossibleafter thedoseof eachquarter,butnolaterthanthefollowingdatesfor eachfiscalyear.

PAW
Quarter Report Due Date
July- September November 30
1 2©18
October- December February 28
January- March May 31 NANCE
April- June August 31 R EC j
Upon completion of the Project a final report that includes project' s final evaluapitn ortsV $ 3
submitted.

FINA E
1

Attachment D
MXL Grant# MX201404
Agreement# 920000000MX201404

EXPENDITURE GUIDELINES
Anyactivityor expensechargedaboveandbeyondtheapprovedScope-of-Work (EA Attachmentq asconsideredineligiblandwillnotbereimbursedbyLACMTAunless prior writtenauthorizationhasbeengrantedbytheLACMTAChiefExecutiveOfficerorhis designee.

Anyexpensechargedtothegrantorlocalmatch, includingin-kind, mustbedearlyanddirectlyrelatedto the project.

AnyactivityorexpensechargedaslocalmatchcannotbeappliedtoanyotherLACMTA- fundedornon-LACMTA-fundedprojects; activitiesorexpensesrelatedtoapreviouslyfundedprojectcannotbeusedaslocalmatchforthecurrentproject.

Administrativecostis theongoingexpenseincurredbytheGranteeforthedurationof the projectandfor the directbenefitof the projectasspecifiedin the Scope-of-Work Aenq'). Examplesof administrativecostsarepersonnel, officesupplies, and equipment. Asaconditionforeligibility, allcostsmustbenecessaryformaintaining, monitoring,coordinating,reportingandbudgetingof theproject. Additionally,expensesmustbereasonableandappropriatetotheactivitiesrelatedtotheproject.

LACMTAisnotresponsiblefor,andwillnotreimburseanycostsincurredbytheGrantee priorto theexecutionof thePA, unlesswrittenauthorizationhasbeengrantedbytheLACMTA Chief Executive Officer or her designee.

The FA is consideredexecutedwhen the LACMTAChief ExecutiveOfficeror her designee signs the document.

DEFINITIONS
Local Participation: Wherelocalparticipationconsistsof" in-kind" contributionsrather thanfunds,thefollowingcontributionsmaybeincluded:

Costs incurred by a local jurisdiction to successfully complete the project PAID Examplesincludeengineering, design, rights-of-waypurchase, andconstruction management costs.
4,0 G 1 2018Donationsof land, building space, supplies, equipment, loanedequipment, or loanedbuildingspacededicatedtotheproject.

Donations of volunteer services dedicated to the project.

F'
NANCE
A third-partycontributionof services,land,buildingspace, suppliesor equipment dedicated to the project.

AllowableCost Tobeallowable, costsmustbereasonable, recognizedasordinaryand necessary, consistent with established practices of the organization, and consistent with industry standardof payfor work classification.

RECEIVED
2 JUL 31 2013

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Attachment D MXL Grant# MX201404
Agreement# 920000000MX201404
ExcessiveCost: Anyexpensedeemed"excessive"byLACMTAstaffwouldbeadjustedto reflect a " reasonable and customary" level. For detail definition of" reasonable cost", please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments; and A-122 Cost Principals for Nonprofit Organizations.

Ineligible Expenditures:Any activityor expensechargedaboveand beyondthe approved Scope•of-Work is considered ineligible.

PAID
AUC, - 1 2Q18

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RECEIVED
JUL 31 2018
FIN! N'T`E.
3

Baldwin ParkCommuter ConnectorExpressLine
4 vi;;/
Metro Grant Agreement ATTACHMENT Dl Invoice#
QUARTERLY PROGRESS/ EXPENDITURE REPORT Invoice Date
Grant Agreement# fv1X201404
Quarterly Report
GRANTEESAREREQUESTEDTOMAILTHISREPORTTOLACMTAatOneGatewayPlaza,LosAngeles,CA90012, Attn.PhilbertWong,9thFloor, MS99-92 aftertheclose ofeachquarter,butnolaterthanNovember30,February24,
May31,andAugust31,. Pleasenotethatlettersor otherforms
ofdocumentationmaynotbesubstitutedforthisform. Refertothe ReportingandExpenditureGuidelines(AttachmentC)forfurtherinformation.

SECTIONI: QUARTERLYEXPENSEREPORT
Pleaseitemizegrant-relatedchargesforthisQuarteronPage5ofthisreportandincludetotalsinthisSection.

I Local Match iLACMTA Grant Local Match TotalIncl. In- Kind) roiect'
Quarter Expenditur v.0"""
This Quarter Expenditure
Retention Amount
Net invoice Amount( Less
Retention)
rz 4roject. to. Date Expenditu 444 4.`*** ,
k; ,*
Funds Expended to Date
Include this Quarter)
PM')
Total Project Budget
1 7.6lb
of Project Budget
Expended to Date

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Balance Remaining

RECEIVED
JUL 3 1 2018
INL; LRev: 08. 20. 13 1 FA Attachment Cl

SECTION2 GENERALINFORMATION
PROJECT TITLE: Baldwin Park Commuter Con eelo Express Line FA#: 920000000MX201404
QUARTERLY REPORT SUBMITTED FOR:

Fiscal Year 02013- 2014 n 2014- 2015 2015- 2016
Q2016-2017 2017- 2018 2018. 2019
Quarter, 0Q1 Jul- Sep J 02:Oct-Dec
D03: Jan-Mar El 04:Apr-.Jun
DATE SUBMITTED:

LACMTA MODAL CATEGORY
ORSTI PedestrianEjsignal Synchronization
QTDM 0 Bicycle 0Goods Movement
QTransit Q TEA
Name: PhilbertWong
LACMTA Area Team
Area Team: Congestion ReductionRepresentative
Project Mgr. Phone Number: ( 213) 922- 2642
e- mail: wo epCametm 7w
Contact Name: Daniel Wall
Job Title: Director of Public Works/ City Engineer PAID Project Sponsor Department: Public Works
Contact I Project CityI Agency: City of Baldwin Park AUG - 12018 Manager
Mailing Address: 14403 E. Pacific Avenue, Baldwin Park. CA 91706- 4297 FINANCE Phone Number ( 626) 813- 5251
e- mail: ewe •. ...,.. «

RECEIVED
JUL 31 2018

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Rev: 08. 20. 13 2 FA Attachment Cl

SECTION3 : QUARTERLYPROGRESSREPORT
R
baa
3"•'. 9'. 7= 2:77,717,777,7'=2:717,77
ListalldeliverablesandmilestonesasslatedintheFA, withstartandenddates. Calculatethetotalprojectduration. DONOT CHANGETHEORIGINALFAMILESTONESTARTANDENDDATESSHOWNINTHE2N°AND3RDCOLUMNSBELOW.

GranteesmustmakeeveryefforttoaccuratelyportraymilestonedatesintheoriginalFAScopeofWork,sincethiswillprovidethe basisforcalculatinganyprojectdelay. li milestonestartandlorenddateschangefromthosestatedintheOriginalFAScopeofWork, indicatethenewdatesunderActualSchedulebelowandre-calculatetheprojectduration. However, thisdoesnotchangetheoriginal milestonesin yourFA. PERYOUR'FAAGREEMENT, ANYCHANGESTOTHEPROJECTSCHEDULEMUSTBEFORMALLY SUBMITTEDUNDERSEPARATECOVERTOLACMTAFORWRITTENCONCURRENCE.

Original FA, Schedule in Scope of
Actual ScheduleFA Milestones Work
Start Date End Date Start Date End Date
Total Project Duration
Months)
c 1"
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A.Basedonthecomparisonoftheoriginalandactualprojectmilestoneschedulesabove,projectis(selectonlyone):

On schedule per original FA schedule JLess than12monthsbehindoriginalschedule JBetween12- 24 months behind original schedule More than 24 months behind original schedule B.Wastheprojectdesignstartedwithin8monthsofthedateoriginallystatedintheFA? Ej Yes No Not Applicable
DPA1
C. Was a construction contract or capital purchase executed within 9 months after completion of design/ 018 specifications? Au u 1
D Yes No Not Applicable
E
JUL 31 2018

FINANCE
Rev: 08. 20. 13 3 FA Attachment Cl

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AUG ® 1 ' 118
REC
IVANCE
ED
JUL31 2018

FINANCE
Jo}jenb sial; spew ssai6oid pue payslidwoo3e seua; samu JO sire;; sly 03HSJ IWO33V S- OIS 1tI* Ii ISV, a

SECTION4: ITEMIZEDLISTINGOF EXPENSESANDCHARGESTHISQUARTER Aliexpensesandcharges,includinggrantandlocalmatch,mustbeitemizedandlistedbelow. Eachitemlistedmustbeverifiable byaninvoiceandiorotherproperdocumentation. Thetotalamountsshownheremustbeequaltothisquartersexpenditures listedonpage1ofthisreport. AllexpensesandchargesmustbereflectiveoftheapprovedbudgetandratesasshownintheFA Attachment B, Scope of Work. Use additional pages if needed. i A t
3 J"` SD r
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Notes:

1.Localmatchspentin eachquarter,mustbein theappropriateproportionto LACMTAgrant.

2.Allreceipts,invoices,andtimesheets,attachedandincludedwiththisExpenseReportmustbelistedandshownunderthe InvoiceNumbercolumnof theItemizedListing(above).

Invoice Payment Information: PAID
LACMTAwillmakealldisbursementselectronicallyunlessanexceptionisrequestedinwriting.

ACHPaymentsrequirethatyoucompleteanACHRequestFormandfaxIttoAccountsPayableat213-9A041.01 2018 ACH RequestForms can be found at www.metro.net/cailforprojects.

Written exception requests for Check Payments should be completed and faxed to Accounts Payable at3-$ 2 NC
I certifythat I am the responsible Project Manageror fiscal officer and representativeof and that to the best of my knowledge and belief the info E lv-stated in this report is true and correct.

JUL 31 2013Signature Date

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Rev: 08. 20. 13 5 FA Attachment Cl

4 T itteW/ PenV ya 9 CVO= 2.121
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AUG.- 1 ? Pi8

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RECEIVED
JUL31 2018
f

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BULL ewes

1 Attachment E MXL Grant# MX201404
Agreement# 920000000MX201404

PROJECT MILESTONES SCHEDULE
MetroExpressJanesNetTollRevenueRe-InvestmentGrant:Cityof BaldwinPark Project Title: Baldwin Park Commuter Connector ExpressLine 4rbg" res : _ FundSburc ,.

Y
Milestone( add lines as Tasks( may be more than LACMTA Agency needed) one per milestone
Total Cost
Grant Contribution
fiscal: Year
201516
Ql Purchase Buses 500, 000 $ 500, 000 0
Qi
Subtotal 500, 000 $ 500, 000 0
Q2 Bus Operations 32, 085 $ 25, 771 $ 6, 314

0. 2 Pedestrian Lighting 9, 600 9, 600
Q2 Bus Stop Improvements 32, 000 $ 20, 000 $ 12, 000 Q2
Subtotal 73, 685 $ 45, 771 $ 27, 914

0. 3 Bus Operations 31, 785.. $ 25, 771 $ 6, 014• Subtotal 31, 785 $ 25, 771 $ 6, 014
Q4 Bus Operations 31, 785 $ 25, 771 $ 6, 014
Q4
Subtotal 31, 785 $ 25, 771 $ 6, 014
Total 637, 255 $ 597, 313 $ 39, 942
PAID

PROJECT MILESTONES SCHEDULE
AUG - 1 2018Metro Expresslanes Net Toll Revenue Re-Investment Grant:[ GRANTEE NAME] Project Title:[ PROJECT TITLE]

FINANCE
Milestone( add lines as Tasks( may be more than LACMTA Agency needed) one per milestone
Total Cost
Grant . contribution
2036=17
a r Y
lYi
iTrd
ta+ s
Q1 Bus Operations 31, 785 $ 25, 770 $ 6, 015
Q1
Subtotal
Q2 Bus Operations 31, 785 $ 25, 770 $ 6, 015
Q2
Subtotal
Q3 Bus Operations 31, 785 $ 25, 771 $ 6, 014
Q3

RECEIVED
1 JUL 31 2018

FINANCE

Attachment E MXL Grant# MX201404
Agreement# 920000000MX201404
Subtotal
Q4 Bus Operations 31, 785 $ 25, 771 $ 6, 014
Q4
Subtotal
Total 103, 082 $ 24, 058
127, 140
40' nd Totals: 7 5 •'•$. Od; S$ $ 64,dOb

RECEIVED
JUL 31 2n1R
2 F'` ' , 10E

T <
Attachment F
MXL Grant# MX201404
Agreement# 920000000MX201404

GRANTAGREEMENTLAPSINGPOLICY
MetroExpressLanesNetTollRevenueRe-InvestmentGrant
GranteemustdemonstratetimelyuseoftheFundsby:
i)
ExecutingaGrantAgreementwithinsixty(60) daysofreceivingformaltransmittalof the Grant Agreement boilerplate;
ii)
MeetingtheProjectMilestoneanddeliverableduedatesasstatedintheScopeof Work(AttachmentC)andProjectMilestonesSchedule(Attachment$); iii)
TunelysubmittingtheQuarterlyProgress/ExpenditureReports(AttachmentDi); and
iv)
ExpendingtheFundsgrantedwithinfortytwo(42)monthsfromthedatefundsare available.

IftheGranteefailstomeetanyoftheaboveconditions,theProjectmaybeconsidered lapsedandmaybesubmittedtotheBoardfordeobligation.Expensesthatarenotinvoked withinsixty(60)daysafterthelapsingdatearenoteligibleforreimbursement.

IntheeventthatthetimelyuseoftheFundsisnotdemonstrated,theProjectwillbe reevaluatedaspartoftheNetToll ReinvestmentGrantDeobligationprocessandtheFunds maybedeobligatedandreprogrammedtoanotherprojectbytheBoard.

Administrativeextensionsmaybegrantedunderthefollowingconditions:
i) Project delaydue to an unforeseen and
extraordinary circumstance beyond the PAIDcontrol of the project sponsor( legal challenge, act of God, etc.).

Inadequatestaffing
shall not be considered a basis for administrative extensions.

AUG - 1 2018ii)
Projectdelayduetoanactionthatresultsinachangein scopeorschedulethatis mutuallyagreeduponbyMetroandtheprojectsponsorpriortotheextension FINANCErequest. iii)
Projectfailstomeetcompletionmilestone;however,publicactionontheproposed regulatorychange(s)hasbeenscheduledandnoticedtooccurwithinsixty(60)daysof the scheduled completion milestone.

AppealstoanyrecommendeddeobligationwillbeheardbyaMetroappealspanel.If GranteedoesnotcompleteanelementoftheProject,asdescribedintheScopeofWork,due toalloraportionoftheFundslapsing,theentireProjectmaybesubjecttodeobligationat LACMTA' s solediscretion.

IntheeventthatalltheFundsarereprogrammed,theProjectshallautomaticallyterminate.

RECEI"
L 31 2018

FINANCE

ITEM NO: 5.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
PREPARED BY: Shirley Quinones, Chief Deputy City Clerk
DATE: September 2, 2026

SUBJECT: Biennial Review of the City's Conflict of Interest Code and Adopt Resolution No. 2026-026 Ameding Conflict of Interest Code.

SUMMARY:

The purpose of this report is for the City Council's consideration of the biennial review of the City's Conflict of Interest Code and adoption of Resolution No. 2026-026 to approve the Conflict of Interest Code.

RECOMMENDED ACTION:

It is recommended that the City Council approve and adopt Resolution No. 2026-026 entitled, "A Resolution of the City Council of the City of Baldwin Park, California Adopting an Amended Conflict of Interest Code Containing Revised Designated Positions and Disclosure Categories, and Repealing Resolution No. 2023-024.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

The Political Reform Act of 1974, Government Code Section 81000 et seq. (the “Act”) requires all public agencies to adopt and maintain a conflict of interest code. The primary effect of the code is to establish disclosure requirements for various government positions involved in the requisite level of decision-making as set forth in the Political Reform Act. The Act requires each city to adopt a local conflict of interest code designating city positions not otherwise designated in the Act itself, that are involved in making or participating in making of city decisions at all levels of city government. California Government Code Section 8736.5 requires that local governments conduct a review of their Conflict of Interest Codes every two years. The City’s Conflict of Interest Code determines which City officials and employee positions must file the Fair Political Practices Commission Statement of Economic Interest Form 700.

Pursuant to California Government Code §87307, an agency may at any time amend its Conflict of Interest Code, since the last review, the City has added, deleted and changed some employee classification titles. It is therefore recommended that the City amend its Conflict of Interest Code to more accurately reflect its current organizational structure to require the appropriate financial disclosures by any new designated positions. The Conflict of Interest Code incorporates as an exhibit to the proposed resolution with any changes or additions noted in bold italicized text.

DISCUSSION:

None

ALTERNATIVES:

None

CEQA REVIEW:

None

LEGAL REVIEW:

This report does not require legal review.

ATTACHMENTS:

1. Resolution 2026-026 - Conflict of Interest Code

RESOLUTION NO. 2026-026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN

PARK, CALIFORNIA ADOPTING AN AMENDED CONFLICT OF INTEREST

CODE CONTAINING REVISED DESIGNATED POSITIONS AND
DISCLOSURE CATEGORIES, AND REPEALING RESOLUTION 2023-024

WHEREAS, the Political Reform Act of 1974 (Government Code Section 81000, et seq.) (hereinafter the “PRA”) requires the City to adopt and maintain a Conflict of Interest Code; and

WHEREAS, the Fair Political Practices Commission (“FPPC”) has adopted a standard model Conflict of Interest Code. The standard model code is codified at 2 California Code of Regulations Section 18730 and can be incorporated by reference by the City as the City’s Conflict of Interest Code; and

WHEREAS, Government Code Section 87306.5 mandates the City to review the Conflict of Interest Code and make any necessary changes; and

WHEREAS, Pursuant to Resolution No. 20 23-024 the City last amended its Conflict of Interest Code in 20018, updating designated positions and disclosure categories for certain departments of the City. By this Resolution, the City is adopting a new updated Conflict of Interest Code containing designat ed positions and disclosure categories for all applicable departments of the City.

WHEREAS, since the City Council last updated the City’s Conflict of Interest Code, there have been personnel changes that require revisions to the Designated positions list; and

WHEREAS, they City intends to adopt the current Conflict of Interest Code that shall supersede all previously adopted Conflict of Interest Code’s.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The City of Baldwin Park hereby adopts this amended Conflict of Interest Code, with the list of designated employees attached hereto as Exhibit “A” and a list of disclosure categories attached hereto as Exhibit “B”.

SECTION 2. All designated employees listed on the City’s Conflict of Interest Code shall disclose all information required by their respective di sclosure categories, according to Exhibits “A” and “B”.

SECTION 3. The City Council hereby directs the City Clerk and City Attorney to coordinate the preparation of a revised Conflict of Interest Code in succeeding even - numbered years in accordance with the requirements of Government Code Sections

87306 and 87306.5. The revised Code should reflect any changes in department or employee designations. If no revisions to the Code are required, the City Clerk shall submit a report no later than October 1 st of the same year, stating that amendments to the Code are not requires.

SECTION 4. Resolution No. 20 23-024 of the City Council, and any other resolutions adopting or amending the City’s Conflict of Interest Code, are hereby repealed in their entirety.

SECTION 5. This Resolution shall be effective immediately upon its passage and approval.

SECTION 6. The City Clerk shall c ertify to the adoption of this R esolution and forward a copy to each department secretary.

PASSED, APPROVED, AND ADOPTED this 2nd day of September, 2026.

________________________________

DANIEL DAMIAN
MAYOR

ATTEST:

STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:

CITY OF BALDWIN PARK

I, CHRISTOPHER SAENZ, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2026-026 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on September 2, 2026 and that the same was adopted by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

CHRISTOPHER SAENZ

CITY CLERK

EXHIBIT “A’

CITY OF BALDWIN PARK CONFLICT OF INTEREST CODE
(Revisions are noted in bold, italicized print) (+) = Added Positions (-) = Deleted Positions

The persons in the following positions are deemed to be designated employees within the meaning of Government Code Section 82019 of the Conflict of Interest Code. These persons shall file financial disclosure statements pursuant to Form 700 and their respe ctive disclosure categories:

ADMINISTRATION
Administrative Clerk II (City Clerk)
Chief Deputy City Clerk (5 & 6)
Chief Executive Officer (1, 2,3,4,5 & 6)
Executive Secretary (6)
Human Resources Analyst II (5)
Human Resources/Risk Manager (5 & 6)
Human Resources Technician (6)
Information Systems Supervisor (5)
-Personnel Technician (6)

APPOINTED/ ELECTED OFFICIALS
City Clerk (1 & 2)
City Council (1 & 2)
City Treasurer (1 & 2)
Planning Commissioner (1 & 2)
City Attorney
Assistant City Attorney

COMMUNITY DEVELOPMENT DEPARTMENT
Associate Planner (2, 3, 4 & 5)
+Assistant Planner (2,3,4 &5)
Building Engineering Permit Technician (2, 3, 4 & 5)
Building Official/Plan Check Supervisor (2, 3, 4 & 5)
+Building/Engineering Permit Technician (6)
Building Inspector (2, 3, 4 & 5)
City Planner (2, 3, 4 & 5)
Community Enhancement Officer (2, 3, 4 & 5)
Community Enhancement Supervisor (2, 3, 4 & 5)
Director of Community Development (1, 2, 4, & 5)
Housing Inspector (2, 3, 4 & 5)
Housing Manager (2, 3, 4 & 5)
+Housing Programs Coordinator (2, 3, 4 & 5)
Housing Specialist (3, 4, 5)
Management Analyst (3, 4 & 5)
Senior Housing Specialist (3, 4 & 6)

FINANCE DEPARTMENT
Accountant (3, 4 & 5)
Assistant Accounting Manager (3, 4 & 5)
Accounting Manager (3, 4 & 5)

EXHIBIT “B”

CITY OF BALDWIN PARK

CONFLICT OF INTEREST CODE DISCLOSURE CATEGORIES

CATEGORY 1:

All investments, business positions and sources of income.

CATEGORY 2:

All interests in real property within the City or within 500 feet of the City’s business boundaries.

CATEGORY 3:

All investments, business positions, and sources of income subject to the regulatory, permit or licensing authority of the designated official’s commission or employee’s department.

CATEGORY 4:

Investments in business entities, business positions, and sources of income, which engage in land development, construction, or the acquisition or sale of real property.

CATEGORY 5:

Investment in business entities, business positions and sources of income of the type which provide services, supplies, materials, machinery or equipment utilized by the City.

CATEGORY 6:

Investments in business entities, business positions and sources of income of the type of which provide services, supplies, materials, machinery or equipment utilized by the designated official’s commission or employee’s department.

Finance Director (1, 2, 4 & 5)
Management Assistant (3, 4 & 5)
Senior Finance Clerk (Business License) (3, 4 & 5)
Senior Finance Clerk (Payroll) (3, 4 & 5)

POLICE DEPARTMENT
Captain (6)
Chief of Police (1 & 2)
+Executive Secretary - Police (6)
Lieutenant (6)
+Victim Advocate and Community Services Specialist (4 & 5)

PUBLIC WORKS DEPARTMENT
Associate Engineer (3, 4 & 5)
Director of Public Works (1, 2, 4 & 5)
Engineering Assistant (3, 4 & 5)
Engineering Manager (3, 4, & 5)
Management Assistant (3, 4 & 5)
+Management Analyst (3,4, & 5)
Public Works Maintenance Operations Manager (3, 4 & 5)
Public Works Supervisor (3, 4 & 5)

RECREATION AND COMMUNITY SERVICES DEPARTMENT
Community Services Supervisor
Director of Recreation and Community Services (1 & 2)
Operations Supervisor (6)
Program Coordinator (6)
Program Supervisor (6)
Program Supervisor Y-Rated A (6)

CONSULTANTS
Consultants shall disclose pursuant to the broadest disclosure category in the code subject to the following limitations: The Chief Executive Officer shall determine in writing if a particular consultant performs a range of duties requiring more limited di sclosure hereunder. This determination shall include a description of the consultant’s duties and statement of the extent of disclosure requirements. The Chief Executive Officer’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.

FILING REQUIREMENTS
The persons holding positions listed above are designated employees, it has been determined that these persons make or participate in the making of decisions which may have foreseeable material effect on economic interest. Accordingly, designated employees must file with the City Clerk’s Office Form 700 disclosures of financial interests within the past twelve (12) months within: (1) Thirty (30) days of the effective date of this amendment/assuming; (2) within thirty (30) days of leaving office. Furthermore, such statements shall be updated and/or filed annually with the City Clerk on or before April 1st of each year. (See 2 CCR Section 18730(b)).

ITEM NO: 6.

STAFF REPORT

TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr, Chief Executive Officer
Daniel Padilla, Director of Public Works
PREPARED BY: Anthony Vazquez, Public Works Maintenance Manager DATE: September 2, 2026

SUBJECT: Award of Contract for Citywide Tree Maintenance Services to North Star Land Care

SUMMARY:

This report seeks City Council’s approval to award a Maintenance Services Agreement to North Star Land Care, for Citywide Tree Maintenance Services following completion of a competitive Request for Proposal (RFP) process and subsequent consideration and direction by the City Council. The agreement will help improve the City’s ability to maintain a proactive pruning cycle while continuing to preserve the long-term health and safety of Baldwin Park’s urban forest. The agreement period commencing upon execution continues through June 30, 3032.

RECOMMENDED ACTION:

It is recommended that the City Council:

1. Approve a 6-year Maintenance Service Agreement with North Star Land Care for an annual amount of $171,000.00 for routine tree maintenance services; and,

2. Approve an additional $78,000.00 per fiscal year for any as-needed, specialty work defined in Exhibit “C” in the cost proposal as specialty services. This work is not included in routine grid trim and will be performed on an as-needed basis per request of City; and,

3. Authorize the Mayor and City clerk to execute the contract with North Star Land Care for Citywide Tree Maintenance services; and,

4. Authorize the Director of Finance to make necessary budget adjustments and appropriations for the length of the Agreement for FY2026-2032 Citywide Tree Maintenance Services; and,

5. Authorize the Director of Public Works or his Designee to process necessary documents.

FISCAL IMPACT:

There is no impact to the City’s General Fund. The costs for services will be funded from Fund 251, Lighting and Landscape Maintenance District (LLMD). This agreement will allow for a 2% fixed price escalation to each subsequent year through the term of the agreement.

Fund Description Amount
Routine Work $171,000.00
#251

Lighting and Landscape Maintenance District
(LLMD) Specialty Work
(as-needed)

$78,000.00

Total Amount

$249,000.00
* 2% price escalation for each subsequent year throughout the entire term of agreement (FY26/27 – FY32/33)

BACKGROUND:

The City of Baldwin Park’s Maintenance Division within the Department of Public Works is responsible for the maintenance and operations of the City’s infrastructure. The Maintenance Division consists of Fleet, Street & Street Landscape, Graffiti, Traffic/ Street Lighting and Park maintenance and operations crews. In terms of tree maintenance, the Department of Public Works is responsible for the maintenance and health of each City Tree, approximately 8,000 trees citywide. For the last twenty-five (25) years, the City has utilized contractual services to perform the majority of the tree maintenance work, and in-house labor for smaller, as-needed work when a quicker response is required. The existing contract expired on June 30th, 2026. On April 1st, 2026, the City Council authorized staff to publish a Request for Proposals (RFP) for Citywide Tree Maintenance Services. On June 10th, 2026, the City issued Addendum No. 1 addressing questions received during the proposal period.

DISCUSSION:

RFP Evaluation Process: On June 17, 2026, the City received a total of seven (7) proposals from qualified contractors for the Citywide Tree Maintenance Services Request for Proposals (RFP). Following an administrative review for responsiveness, one proposal was determined to be non-responsive for failing to satisfy mandatory RFP requirements and, therefore, was not advanced to the evaluation process. The remaining six (6) responsive proposals included a statement of qualifications, technical approach, references, staffing plan, community benefit information, and a separate cost proposal in accordance with the RFP requirements. Each of the three (3) highest- ranked firms demonstrated the qualifications and experience necessary to successfully perform the City’s requested tree maintenance services. The RFP provided for the City to award the contract based on what the City Council determined was in the best interest of the City.

At the City Council meeting held on August 5, 2026, during the public comment portion of the meeting a number of speakers spoke in favor of the proposal submitted by North Star Land Care and the quality and capability of that company. Other speakers similarly spoke in favor of the proposal submitted by West Coast Arborist. Later in the meeting the City Council considered the item and extensively discussed the evaluation methodology, contractor qualification, proposed pricing, and the City’s overall tree maintenance needs. In the recommendation prepared and submitted by staff, staff had determined that North Star Land Care submitted competitive pricing and ranked second overall. In several of the City’s commonly utilized tree maintenance categories, North Star’s proposed pricing was lower than the pricing submitted by the highest-ranked proposer.

Following its consideration of all the proposals, the City Council ultimately determined that North Star Land Care’s proposal was in the best interest of the City. The City Council directed staff to proceed with North Star for a two (2) year term, utilizing the unit pricing and service requirements established through the RFP process. Staff was told to bring back a contract at the next meeting for formal approval.

At the following meeting, on August 19, 2026, the matter was considered by the City Council. After discussing the matter at length, the City Council again confirmed its prior determination that the proposal submitted by North Star Land Care services would be in the best interest of the City and its citizens. Not only was North Star qualified in every category, but they also provided the best value overall to the City. City Council directed staff to return at the next meeting with a contract with North Star, but stated it should be for a six (6) year term as indicated in the RFP. If approved, the agreement would end on June 30, 2032.

Staff also analyzed the City’s most frequently requested specialty services based upon historical work-order information. These services include emergency response, tree removals, restoration pruning, arborists assessments, stump grinding, and other specialized work. Based upon the same comparison methodology, North Star Land Care’s estimated costs for these as-needed services were approximately $78,443.00.

These amounts were developed for evaluation and comparison purposes. Actual expenditures under this agreement will be based upon work authorized by the City, the applicable contract unit prices, available funding, and the City’s operational needs.

Program Enhancements: The proposed agreement represents a significant enhancement to the City’s long term urban forestry program. The City currently operates on an approximate four-to-five-year pruning cycle. Through increased investment in proactive tree maintenance, the City intends to transition to approximately three-year pruning cycle for non-palm trees and a two-year pruning cycle for palm trees.

More frequent cyclical pruning will assist the City in:
• Promoting healthier tree structures and long-term tree health; • Reducing the likelihood of hazardous limb and tree failures; • Improving pedestrian and vehicular clearance;
• Protecting streets, sidewalks, utilities, and other public infrastructure; • Improving neighborhood and community aesthetics;
• Reducing the need for costly corrective and emergency maintenance; • Reducing potential liability exposure; and
• Preserving and enhancing the City’s urban forest canopy.

The agreement will also provide the City with access to specialized equipment, professional arboricultural expertise, emergency response capabilities, and additional staffing resources to effectively manage the City’s urban forest.

Contract Administration and Performance: All work performed under the agreement will be subject to authorization, inspection, and acceptance by the City. Public Works staff will monitor North Star Land Care’s performance throughout the agreement term, including quality of work, compliance with pruning specifications, response times, safety practices, protection of property, timely completion, and overall responsiveness to City requests. The contractor will be required to maintain all applicable licenses, insurance, staffing, equipment, certifications, and other contractual requirements throughout the term of the agreement.

Staff will also monitor expenditure and contractor performance throughout the agreement term to ensure the City continues to receive the level of service, quality, responsiveness, and value required under the agreement.

ALTERNATIVES:

The alternatives are as follows:

1. City Council may elect not to award a contract to North Star Landcare and provide staff with alternate direction.

CEQA REVIEW:

Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §

21065.) To the extent that matters, it has been determined that the action does not constitute a “project” under CEQA.

LEGAL REVIEW:

This report has been reviewed and approved by the City Attorney as to legal form and content.

ATTACHMENTS:

1. Professional Services Agreement with North Star Land Care

2. RFP _ Citywide Tree Maintenance Services

3. Addendum No. 1 Issued on June 10, 2026

4. North Star Land Care Proposal

1 RFP Citywide Tree Trimming Maintenance
Services: North Star Land Care

Exhibit “B”

2 RFP Citywide Tree Trimming Maintenance
Services: North Star Land Care

CITY OF BALDWIN PARK

MAINTENANCE SERVICES AGREEMENT

WITH NORTH STAR LAND CARE

THIS MAINTENANCE SERVICES AGREEMENT (“Agreement”) is made and entered into this 2nd day of September 2026 (“Effective Date”), by and between the CITY OF BALDWIN PARK , a municipal corporation (“City”), and NORTH STAR LAND CARE (“Contractor”).

RECITALS

A. On April 1, 2026, the City published a Request for Proposals for CITYWIDE TREE MAINTENANCE SERVICES (“RFP”) and went through a competitive selection process.

B. Contractor was selected by the City Council as providing the best value to the City for the Services required under the RFP. Not only is Contractor qualified in every category in the evaluation processes, but they also provide the City with the best pricing. Based on Contractor’s qualifications and pricing, City Council determined that retaining Contractor would be in the best interest of the City and its citizens.

C. Contractor represents that it is able and willing to provide such services described in the Scope of Work that was included in RFP. Contractor further represents that it has the experience and expertise to properly perform such services , holds all necessary licenses to practice and perform the services and is willing to perform the services.

D. City and Contractor desire to contract for the specific services described in Exhibit “A” and desire to set forth th eir rights, duties and liabilities in connection with the services to be performed.

E. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0 SERVICES PROVIDED BY CONTRACTOR

1.1 Scope of Services . City hereby retains Contractor to provide the services more particularly described in the Scope of Services attached hereto as Exhibit “ A” and incorporated herein by reference. The RFP and the Contractor’s proposal are hereby incorporated by reference and are attached herein as Exhibit “B”.

1.2 Prevailing Wage Requirements.

3 RFP Citywide Tree Trimming Maintenance
Services: North Star Land Care

1.2.1 Prevailing Wage Laws. This Project is a public work as defined in California Labor Code Section 1720. By executing this Agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work. Contractor and all Subcontractors of any tier are required to pay all workers employed in the execution of the Work not less than the general prevailing wage rates of per diem wages and overtime an d holiday wages determined by the Director of the Department of Industrial Relations (“DIR”) under Section 1720 et seq. of the California Labor Code. The Director’s determination of prevailing rates are on file with the City and are available on -line at www.dir.ca.gov/dlsr/DPreWageDetermination.htm and are referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. By executing this agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work.

1.2.2 California Labor Code . Contractor is aware of and stipulates that Contractor will also comply with the following sections of the California Labor Code:

1.2.3 Per Diem Wages . Section 1771, Contractor and any subcontractors shall pay not less than the general prevailing rate per diem wages.

1.2.4 Penalty for Not Paying Prevailing Wage. Section 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference b etween the applicable wage rate and the amount actually paid.

1.2.5 Certified Payrolls . Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must cert ify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Contractor must electronically submit certified payroll records to the Labor Co mmissioner as required under California law and regulations.

1.2.6 Apprentices. Section 1777.5 prescribes the terms and conditions for employing registered apprentices. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code

4 RFP Citywide Tree Trimming Maintenance
Services: North Star Land Care

concerning the employment of apprentices by the Contractor or any subcontractor under him/her.

Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation, to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval.

The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except:

a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or

b. When the number of apprentices in training in the area exceeds a ratio of one to five, or

c. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or

d. When the Contractor provides evidence that he/she employs registered apprentices on all of his/her contracts on an annual average of not less than one apprentice to eight journeymen.

The Contractor is required to make contribution to funds established for the administration of apprenticeship programs if he/she employs registered ap - prentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him/her shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. In formation relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

1.2.7 Legal Day’s Work. Section 1810, eight hours of labor constitutes a legal day’s work and the Contractor and any subcontractor under him/her shall comply with and be governed by said section.

1.2.8 Penalty for Exceeding Daily/Weekly Hours. Section 1813, Contractor will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar

5 RFP Citywide Tree Trimming Maintenance
Services: North Star Land Care

week, unless such workers are paid overtime wages under Labor Code section 1815.

1.2.9 DIR Registration . Sections 1725.5 and 1771.1 requires all general contractors and subcontractors to be registered with DIR.

1.2.10 Posting. Contractor must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.

1.2.11 Travel Pay . Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.1.

1.3 Performance to Satisfaction of City . Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the Chief Executive Officer or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

a. Meet with Contractor to review the quality of the work and resolve the matters of concern;

b. Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or

c. Terminate the Agreement as hereinafter set forth.

1.4 Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal , State and local laws and ordinances applicable to the services required under this Agreement including all employment laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.

1.5 Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to s ection 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation and selection for training, including

6 RFP Citywide Tree Trimming Maintenance
Services: North Star Land Care

apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor shall state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status .

Contractor shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6 Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor recognizes that the qualifications and experience of the personnel to be used are vital to the timely completion of the services. The key personnel assigned to perform portions of the services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval. The key personnel for performance of the services under this Agreement are Sal Covarrubias and Saul Avalos.

1.7 Subcontracting. Contractor shall not subcontract any portion of the work required by this Agreement without prior written approval by the City. Subcontracts, if any, shall contain a provision making them subject to all provisions of this Agreement, including without limitation, the indemnity and insurance obligations. Contractor acknowledges and agrees that the City is an intended beneficiary of any work performed by any subcontractor for purposes of establishing a duty of care between any subcontractor and the City.

1.8 Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the termination of this Agreement.

2.0 COMPENSATION AND BILLING

2.1 Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit “ C” attached hereto and made a part of this Agreement. Contractor’s total compensation shall not exceed Two Hundred and Forty-Nine Thousand Dollars ($249,000.00) per year with a 2% price escalation for each subsequent year.

2.2 Additional Services. Contractor shall not receive compensation for any services

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provided outside the scope of services in Exhibit “ A” unless the Chief Executive Officer or designee, prior to Contractor performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should Contractor perform any additional services which have not been approved, in writing, by the City, Contractor does so at its own risk and costs.

2.3 Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Specialty Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4 Records and Audits. Contractor shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable as relating to this Agreement and shall be maintained in accordance with generally recognized accounting principles. Contractor shall allow a representative of the City (including the California State Auditor if requested by the City pursuant to Government Code § 8546.7) during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall retain and allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1 Commencement and Completion of Work . Unless otherwise agreed to in writing by the parties, the services to be performed under this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2 Excusable Delays . Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Contractor is encountered, a time extension may be mutually agreed upon in writing by the City and the Contractor. The Contractor shall present documentation satisfactory to the City to substantiate any request for a time extension.

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4.0 TERM AND TERMINATION

4.1 Term. This Agreement shall commence on the Effective Da te and continue until June 30, 2032, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. The total length of contract term is for approximately six (6) years.

4.2 Notice of Termination . The City has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination.

In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3 Termination.

4.3.1 Termination Without Cause. In the event of termination without cause, City shall pay Contractor for reasonable costs incurred and services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Contractor.

4.3.2 Termination for Cause. In the event of termination for cause, Contractor will be liable to City for all costs to cure the deficiencies, and all loss, cost, expense, damage, and liability resulting from such breach and termination. The City is entitled to withhold any payments otherwise owed to Contractor to the extent of such costs, losses, expenses, damages, and liability.

5.0 INSURANCE

5.1 Minimum Scope. Prior to City’s execution of this Agreement and Contractor’s commencement of the services , Contractor shall secure, submit proof of , and shall thereafter maintain without interruption, until completion of and acceptance by the City of the services, such workers’ compensation, commercial general and automobile liability insurance as shall protect Contractor, its subcontractors and the Additional Insured’s herein, from any and all claims for damages for personal injury, including accidental death, as well as any and all claims for property damage which may arise from or which may concern operations under this Agreement, whether such operations be by or on behalf of Contractor, any subcontractor or anyone directly or indirectly employed by, connected with or acting for or on behalf of any of them.

5.2 Carrier Ratings. All liability insurance shall be issued by an insurance company or companies authorized to transact liability insurance business in the State of California with a policy holder’s rating of A or higher and a Financial Class of VII or larger.

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5.3 Minimum Limits . Contractor shall maintain minimum limits of insurance as follows:

5.3.1 Commercial General Liability . Broad-form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 01 04 13, and shall include insurance for premise s and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy limit of not less than Two Million Doll ars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location.

If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor.

5.3.2 Automobile Liability Insurance . Business automobile liability for all owned, hired, leased, and non-owned vehicles at least as broad as the most current version of ISO Business Auto Coverage Form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor.

5.3.3 Workers’ Compensation and Employer’s Liability Insurance . Workers’ compensation insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for any employee or employees of Contractor. Contractor agrees to waive and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

By signing this Agreement, the Contractor acknowledges and agrees to the following:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers’ compensation insurance, and shall furnish a certificate of insurance to the Proje ct Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this Section.

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5.3.4 Professional errors and omissions (“E&O”) liability insurance .

Professional E&O liability insurance on an occurrence-based policy with policy limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) policy aggregate. The retroactive date must be shown, and this date must be before the date of the contract or the beg inning of contract work. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work. If coverage is canceled or non -renewed, and not replaced with another policy form with a retroactive date prior to the contract effective date, Contractor must purchase “extended reporting coverage” for a minimum of three (3) years after completion of contract work.

A copy of the claims reporting requirements must be submitted to the Project Manager for review.

5.3.5 Additional Insurance. If the Contractor maintains broader coverage and/or higher coverage limits than the minimum amounts shown above, then the City requires and shall be entitled to the broader coverage for and/or the higher coverage limits maintained by the Contractor. Any available insurance proceeds exceeding the specified minimum limits of insurance and coverage shall be available to the City.

5.4 Notice of Cancellation and Renewals . The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail (this obligation may be satisfied in the alternative by requiring such notice to be provided by Contractor’s insurance broker and set forth on its Certificate of Insurance provided to City). Contractor agrees that upon receipt of any notice of cancellation or alteration of the policies, Contractor shall, within five (5) days, procure other policies of insurance similar in all respects to the policy or policies to be cancelled or altered. Contractor shall furnish to the City copies of any endorsements that are subsequently issued amending coverage or limits within fourteen (14) days of the amendment.

5.5 All Coverages . The insurance policy or policies shall also comply with the following provisions:

5.5.1 Standards for Insurance Companies . All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide.

5.5.2 Scope of Insurances. Policies shall include premises/operations, products completed operations, independent contractors, owners and contractors’ protection, explosion, collapse, underground hazard, broad form contractual, personal injury with employment exclusion deleted, and broad form property damage.

5.5.3 Waiver of Subrogation. The policy shall be endorsed to waive any right of subrogation against the City and its subcontractors, employees, officers, agents and directors for work performed under this Agreement.

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5.5.4 Claims Made Basis . Coverage shall be on a standard occurrence form.

Claims-made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable..

5.5.5 Primary, Not Contributory. The policy shall specify that the insurance provided by Contractor will be considered primary and not contributory to any other insurance available to the City.

5.5.6 City Named Additional Insured. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Baldwin Park, its officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant; and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (no t allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.

5.5.7 Combination of Insurances is Acceptable. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5.5.8 Deductibles Exceeding $25K . Any deductible or self -insured retention shall be shown on the certificate of insurance. If the deductible or self -insured retention exceeds $25,000.00, it shall be approved in advance by City. Contractor is responsible for any deductible or self -insured retention and shall fund it upon City written request, regardless of whether Contractor has a claim against the insurance or is named as a party in any action involving City.

5.6 Certificates of Insurance, Additional Insured Endorsements and Deductibles. Prior to execution of the Agreement, and thereafter upon City’s request, Contractor shall furnish City with original certificates of insurance and additional insured endorsements setting forth evidence of all insurance coverage required by this Article. Each certificate and endorsement shall be signed by a person authorized by that insurer to bind coverage on its behalf. The City shall continue to be an additional insured for completed operations for (1) year after completion of the work.

5.7 Contractor’s Failure to Provide Required Insurance . Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its discretion and sole option: (a) procure insurance with collection rights for premiums, attorneys’ fees and costs against Contractor by way of set-off or recoupment from sums due Contractor; (b) immediately terminate or suspend Contractor’s performance of the Agreement; (c) pay Contractor’s premiums for

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renewal of Contractor’s coverage; or (d) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorneys’ fees and costs, being collectible from Contractor, by way of set -off or recoupment from any sums due Contractor. Upon demand, Contractor shall repay City for all sums that City paid to obtain, renew, reinstate , or replace the insurance, or City may offset the cost against any monies that the City may owe Contractor.

5.8 Verification of Coverage. City shall have the right to obtain complete and certified copies of Contractor’s and subcontractors insurance policies (including, but not limited to, the declarations page, form list and riders), endorsements or certificates required this Agreement, upon request (including, but not limited to, the declarations page, form list and riders).

5.9 No Limitation . Contractor’s maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Contractor or its subcontractors to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.

5.10 Subcontractors Insurance. The Contractor shall include in all subcontracts a requirement that its subcontractors obtain and maintain, at a minimum, all insurance required by this Agreement. The City reserves the right to request certificates of insurance from the Contractor for its subcontractors. The Contractor acknowledges that regardless of insurance obtained by its subcontractors, the Contractor will be responsible to the City for any and all acts of its subcontractors.

6.0 INDEMNIFICATION

6.1 Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.

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7.0 GENERAL PROVISIONS

7.1 Entire Agreement. This Agreement constitutes the entire a greement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations.

7.2. Amendments in Writing . This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.

7.3. Priority of Documents . The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

7.4 Representatives. The Chief Executive Officer or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.

7.5 Project Managers. Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.

7.6 Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communicati on is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONTRACTOR: IF TO CITY:

North Star Land Care
8141 2nd St Suite 400
Downey, CA 90241
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Tel: (562) 674-3076 Tel: (626) 960-3993 Ext 513
Attn: Jose A. Martinez Attn: Anthony Vazquez

7.7 Attorneys’ Fees . If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

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7.8 Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws.

7.9 Venue. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

7.10 Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall r elease Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.

7.11 Independent Contractor . Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

7.12 Conflicts with Independent Contractor . Contractor/Contractor’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/Contractor’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/Contractor shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Contractor pursuant to this Agreement.

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7.13 PERS Eligibility Indemnification . If Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

7.14 Cooperation. If any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.

7.15 Conflict of Interest . Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq .) and Government Code s ection 1090.

During the term of this Agreement, Contractor and its officers, employees, associates and subcontractors shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

7.16 Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall provide clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City shall rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

7.17 Prohibited Employment. Contractor shall not directly solicit for employment nor hire any employee of City while this Agreement is in effect. Notwithstanding the above, this provision shall not apply to any publicly advertised position to which an employee, without enticement or promises by Contractor, applies.

7.18 Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent

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this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

7.19 Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

7.20 Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

7.21 No Third-Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

7.22 Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or int erpretation of this Agreement.

7.23 Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

7.24 Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

7.25 Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

7.26 Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offen ding provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired,

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which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

7.27 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

7.18 Signing Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

[Signatures appear on following page.]

RFP Citywide Tree Trimming Maintenance
Services North Star Land Care

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONTRACTOR, North Star Land Care

__________________________________ Date: __________________________ Jose A. Martinez,
President

CITY OF BALDWIN PARK

____________________________________ Date: __________________________ Daniel Damian
Mayor of Baldwin Park

ATTEST:

____________________________________
Christopher Saenz
City Clerk

APPROVED AS TO FORM:

____________________________________ Date: __________________________ Christian Bettenhausen
City Attorney

EXHIBIT “A”

SCOPE OF SERVICES

EXHIBIT “B”

RFP AND PROPOSAL

EXHIBIT “C”

FEE SCHEDULE

CITY OF BALDWIN PARK

REQUEST FOR PROPOSALS

FOR

Citywide Tree Maintenance
Services

Proposals Due: 4:00 P.M. on Thursday, June 17th, 2026

City of Baldwin Park, Public Works Department
14403 E. Pacific Avenue, CA 91706

City of Baldwin Park, CA
REQUEST FOR PROPOSAL – FY2026-2032 CITYWIDE TREE MAINTENANCE

SERVICES

GENERAL INFORMATION

Purpose
The City currently maintains an inventory of approximately 7,734 street and park trees, representing a vital public asset that contributes to community aesthetics, environmental sustainability, and public safety. These trees require ongoing professional care to ensure their long-term health, structural integrity, and compliance with industry standards.

The purpose of this maintenance contract is to provide the City of Baldwin Park with the best possible tree care to maintain the City at a level expected by the City’s residents, City Council, City staff, and visitors of the community. At present, the City operates on an approximate four- to five-year grid pruning cycle. Through this RFP, the City seeks to transition to a more proactive and industry -aligned three -year pruning cycle for the majority of trees, with a two -year pruning cycle for palm trees . This enhanced maintenance frequency is intended to:
• Improve overall tree health and longevity
• Promote stronger tree structure and reduce failure risk • Enhance public safety by minimizing hazards
• Support environmental benefits, including shade canopy and air quality • Contribute to the restoration and sustainability of the City’s urban forest canopy The selected contractor will play a critical role in helping the City achieve these objectives through high-quality, efficient, and responsive care services, consistent with recognized arboricultural standards and best management practices.

Background of the City
The Baldwin Park is a diverse urban community located in the central San Gabriel Valley region of Los Angeles County, approximately 20 miles east of Downtown Los Angeles.

The City is bordered by the cities of West Covina to the east, Irwindale to the west, Covina to the n ortheast, and El Monte to the southwest. Baldwin Park encompasses approximately 6.6 square miles and is characterized as a densely populated, working - class community with a strong residential and commercial presence. According to the 2020 U.S. Census, the City’s population was reported at 72,176 residents.

Project
The City of Baldwin Park (“City”) is soliciting proposals from qualified and experienced firms to provide comprehensive Citywide Tree Maintenance Services within the City’s Urban Forest. The selected Contractor, under the direction of City staff, shall perform tree pruning, removal, and occasional replacement services in accordance with the Scope of Work (Exhibit “B”) outlined herein, as well as follow all applicable American National Standards Institute (ANSI) standards and industry Best Management Practices, at various City sites.

The work under this contract is routine, recurring, and ongoing in nature, and shall include, but is not limited to, pruning, tree removal, root pruning, watering, plant health care, tree replacement, GPS -based tree inventory collection, associated software data management, and professional arborist consulting services as directed by the City. The selected contractor will work closely with the Public Works staff to ensure the most appropriate care and maintenance of the City’s Urban Forest.

All pricing submitted in the Cost Proposal (Exhibit “C”) shall be based on the applicable prevailing wage determination for “Tree Maintenance Laborer” classifications. In addition, all Contractors and subcontractors shall be registered with the California Department of Industrial Relations (DIR) prior to perfor ming any work under this contract. All work will require submission of certified payroll records to the DIR.

It is the intent of the City to award a contract, in a form approved by the City Attorney, to the selected firm (see Exhibit “A”). The City reserves the right to further negotiate the terms and conditions of the contract. The City shall retain the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. This contract will be awarded based on demonstr ated ability and performance providing similar services at a fair and reasonable cost. This contract may not be awarded to the company submitting the proposal with the lowest costs. There will be no subcontracting allowed. The City Council will approve as part of the annual budget an annual contract amount. The City does not guarantee a specific amount of work, and the quantity of work may increase or decrease depending on the annual needs of the City.

The proposed contract will be for a period of six (6) years commencing July 20th, 2026, through June 30th, 2032. Cost provided will be for first year of service after which the City will provide a two percent (2%) fixed price escalation to each subsequent year through the term of the contract.

PROPOSAL SUBMISSION INSTRUCTIONS

RFP Schedule

RFP Posted Date May 26th, 2026
Deadline to Submit Written Questions June 5th, 2026
Posting Responses to Questions June 10th, 2026
Deadline to Submit Proposals June 17th, 2026, 4:00 p.m.

Tentative Award July 15th, 2026
Tentative Start Date July 20th, 2026

All proposals must be submitted to the City Clerk and Public Works Maintenance Manager office by the deadline: Monday, June 17th, 2026, at 4:00 pm. Please email proposals to City Clerk Shirley Quinones email [email protected] and Anthony Vazquez email [email protected]. It is the contractor’s sole responsibility to submit electronically prior to the deadline. The City is not responsible for IT issues, electrical, or internet outages.

Proposal will be posted in the local Newspaper and PlanetBids.

Late Proposals will not be accepted.

EVALUATION CRITERIA

The City will evaluate the Proposals submitted and select the most qualified contractor.

In evaluating the Proposals, the City may consider the following factors:

CRITERIA CATERGORIES: MAX POINTS
Experience and Qualifications: Demonstrated experience providing municipal- scale tree trimming services conducting contracts of similar scope and complexity. Include certifications (e.g., ISA Certified Arborist), licenses, etc. 20 Capabilities and Approach: Demonstrated capacity and capability to meet with City’s needs. Equipment and maintenance facilities evaluation. Clarity and feasibility of proposed trimming schedule, crew structure, equipment list, response times, and safety protocols. Availability of personnel for required tasks.

Clearly defined roles and responsibilities.
25 References and Past Performance: Quality of performance on similar contracts (minimum 3 references), including client satisfaction, timeliness, and responsiveness.
10 Responsiveness and Completeness: Proposal is well -organized, with all requested information included and thoroughness of proposal. A demonstrated understanding of the objectives and a strategy to meet the contract requirements. 15 Pricing and Cost Proposal: Competitiveness and reasonableness of cost, including hourly rates and emergency response pricing. Provide unit pricing schedule if applicable.
25 Community Benefit: Commitment to participate in City -approved community service (e.g., school events, Earth Day planting, Chamber of Commerce membership).
5 Total Possible Points 100

To support local engagement and community investment, the City of Baldwin Park will award up to 1% of the total evaluation points to any vendor that either: (1) maintains a physical business location within the City of Baldwin Park and holds a valid business license for at least one (1) year prior to the RFP release date, or (2) has satisfactorily completed work for the City within the past five (5) years. Additionally, the City may award up to 4% of the total evaluation points to f irms who commit to performing City reviewed and approved community service activities in City of Baldwin Park during the term of the contract. While the City does not prescribe specific qualifying activities, vendors are encouraged to propose services that offer meaningful community benefits. Examples include—but are not limited to —providing scholarships to Baldwin Park school-age residents, participating in City -sponsored cleanup events, engaging in local school programs such as reading to students, donating trees for City Earth Day celebrations. All proposed activities are subject to City approval.

Required Submittals

Minimum Qualifications and Reference Contact Information

A. Statement of Qualifications Including:

i. Contractor’s License/Registrations

The Contractor shall be a DIR registered contractor when the bid proposal is submitted.

It is highly desirable that the Contractor possess a Class C -49 (Tree and Palm Contractor). Contractors holding a C-61/D-49 license before January 1, 2024, may continue under that classification but are encouraged to obtain the C -49 license.

License must be valid, current, and in good standing with the California State Contractor Licensing Board. A copy of the contractor’s license and DIR registration shall be included in the submitted Proposal.

ii. Qualified Personnel

The Contactor shall assign a competent and qualified supervisor, who shall be a current ISA-certified Tree worker or Arborist, to always be on the job site while work is being performed. The Contractor ensures that they, their employees and the subcontr actors have all necessary licenses required for the adequate performance of the work outlined by the RFP/contract. Names, staff qualifications, and proposed duties of staff to be assigned to this project. ISA Certified Arborist assigned to be Site Supervisor must be English speaking and authorized to act on behalf of firm.

iii. List of staff minimum qualifications required:

a. All ISA Certified Arborists employed by the firm.
b. All ISA Certified Utility Arborists employed by the firm. c. All ISA Certified Municipal Specialists employed by the firm. d. All ISA Certified Tree workers employed by the firm. e. All ISA Certified Urban Foresters employed by the firm. f. All ISA Board Certified Master Arborists employed by the firm. g. All Utility Line Clearance Tree workers employed by the firm. h. California State Licensed Pest Control Advisor and Applicator employed by the firm.
i. American Society of Consulting Arborists (ASCA) Registered Consulting Arborist employed by the firm to consult on tree health issues. j. Technicians providing technical support for inventory software. Traffic Control Design Specialist(s) and Traffic Control Technician(s) in accordance with the American Traffic Safety Services Association (ATSSA). k. NCCCO licensed crane operators license employed by the firm.

iv. References

Contractor should have at least three (3) similar and separate California municipal multi-year tree maintenance contracts which have been successfully completed within the last five (5) years . Each project shall be of comparable size and scope of this project (descriptions of these projects and contact persons must be provided with bid submission). These projects must also include work in tree inventory(ies).

The proposal shall include a detai led description of their proposed inventory program along with sample reports.

v. Corporate Capability

a. Affirmative statement of compliance with indemnity and insurance requirements. Provide proof of Insurance Rating of A- (or higher). b. All licensing required to complete defined scope of work

vi. Equipment

A complete list of machinery and equipment, including year, serial number and license number, to be used specifically for this project and all available equipment in reserve to allow for breakdowns. All equipment must be in good working order; and shall be maintained and operated in full compliance with OSHA regulations and State of California Department of Transportation (DOT) requirements. Must include high-range aerial lift trucks capable of reaching 95ft, 15 -ton crane and operational mobile Wood Mill.

vii. Information Management

a. A written description of the proposed software program to be used to manage the City’s Tree Inventory and firm’s ability to provide accurate inventory updates for all trees serviced.
b. A statement describing the firm’s ability to provide data for the City’s Geographic Information System (GIS).
c. Annual and on-going training for city staff to navigate through the software being used to manage city’s tree inventory and history.

viii. Quality Control Plan

a. A written description of the firm’s plan to report on green waste generated and the method for its reuse.
b. A written description of methodology to be used for notifying residents prior to commencement of tree work. (Door hangers are permitted in the City.) c. The methodology in which the firm will handle complaints from the public and damage to public and private property.
d. Effective means to correct problems.
e. The means the firm will use for completing the project.

ix. Employee Training & Safety Plan

a. A written description of the firm’s internal tree maintenance and arboricultural training program.
b. Contractor must submit safety procedures with bid, regarding the company’s Injury and Illness Prevention Program (IIPP.) c. Contractor must provide copies of their Experience Modification Rating (“EMR”) worksheets issued to the Contractor by the California State Worker’s Compensation Insurance Rating Bureau (WCIRB) for the past three years.
d. Inclusive training with City Staff. Contractor will also host on-site training for City staff as part of the employee development. Describe what training will be provided.

x. Project Plan

Provide a detailed discussion of your firm’s approach to the successful implementation of this project. Describe in detail how you would achieve a 3 -year grid pruning cycle/ 2-year palm tree pruning cycle / inspection program and how do you assure that the trees that got pruned in prior years are not getting pruned again. Include tree management approach, priorities and the discussion of methodologies.

xi. Performance History

The Contractor shall include in its Proposal a complete disclosure of any prior or on-going contract failures, any litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative performance history to disclose, the firm shall affirmatively state in its Proposal there is no negative performance history to report.

Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm’s prior documented history with the City or with any other party, which documents, without limitation, un satisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures.

I. PROPOSAL SUBMITTAL FORMAT

Proposal shall be submitted in the format specified below:

Cover Letter: Provide an executive summary of your proposal.

Table of Contents: Provide contents of proposal with page number references for each proposal section listed below.

Section 1. Approach, and Scope of Work: Provide your understanding of the project, scope of work, and describe your approach in providing services.

Section 2. Project Team, Key Personnel and Resumes: Provide an organization chart showing the names and responsibilities of key personnel and subconsultants. Provide resumes of all key personnel identified in the organization chart.

Section 3. Company Qualifications: Provide qualifications of your firm, emphasize similar services provided, and local experience.

Section 4. References: Provide 3 Public Agency references for similar projects.

Section 5. Standard City Contract and Insurance Requirements: Proposers shall review the attached Standard City Contract and Insurance Requirements and provide a statement that they will comply with all aspects of the Agreement or provide any comments that they would like the City to consider.

Section 6. Addenda Acknowledgement: If any Addenda is issued by the City, they shall be acknowledged in this section.

Cost Proposal: Contractor must provide a fixed fee for each item listed on the City provided Cost Proposal forms. The City provided form must be utilized and be submitted as a separate “Cost File” submission on the City’s Vendor Portal.

J. CONTRACT AWARD PROCEDURES

Recommendation of Award
It is the City's intent to award a single contract to the contractor that can best meet the requirements of the Request for Proposals document. The City reserves the right to award a contract to multiple contractors or a single contractor or to make no awa rd, whichever is in the best interest of the City.

Negotiation
After selection by City, the successful Contractor will meet with City to review its Proposal, to reconfirm that the Proposal conforms to all minimum requirements established herein, to clarify any items contained herein, and to determine if the Contractor is aware of any ambiguities, inconsistencies, conflicts, errors or omissions in this RFP.

If the final negotiation of the Contract, with the highest ranked Contractor, is not successful, the City reserves the right to terminate the negotiations and begin negotiations with the next highest ranked Contractor. This right shall be continued until a satisfactory Contract can be negotiated or until the City elects to reject all Proposals.

K. CITY’S RESERVATION OF RIGHTS

City reserves the right to determine, in its sole discretion, whether any aspect of a Proposal satisfactorily meets the criteria established in the RFP and the right to seek clarification or additional information from any Contractor submitting a Proposal. City also reserves the right to modify any documents at any time prior to receiving Proposals and to reject any or all Proposals; to extend the submission due date for the Proposals; to modify, amend, reissue or rewrite this RFP. In the event the RFP is withdrawn by City or if City does not proceed for any reason, City shall have no liability to any Contractor or any other entity for any costs or expenses incurred in connection with the preparation and submittal of a Proposal.

The City reserves the right to hold discussions and/or negotiations with any of the Contractors in furtherance of the City’s evaluation of any Proposal and execution of a contract with a Contractor. The City will hold these discussions and/or negotiations in a fair and impartial manner and will not communicate any confidential information from Contractor. In the event that any questions arise from such discussions and/or negotiations that require clarification to or modification of the performance requirements, the City will issue an addendum to all Contractors.

The City reserves the right to waive any informality or irregularity in a Proposal submitted. A Proposal may be considered non-responsive if:
• Significant elements requested in the RFP are not provided. • The Proposal fails to meet all mandatory program and performance requirements of the RFP.
• The Proposal is conditional, incomplete, or if it contains alterations of forms, additions not called for, or other irregularities that may constitute a material change to the Proposal.

All Proposals submitted by Contractors and any other correspondence in connection therewith will become the exclusive property of the City and will become public records under the California Public Records Act (Government Code Section 6250 et seq.). The City will have no liability to any Contractor or other party as a result of any public disclosure of any Proposal or the Contract.

L. PROTEST PROCEDURES

This section sets forth the protest remedies available with respect to the RFP. Each prospective consultant, by submitting its Proposal, expressly recognizes the limitation on its rights to protest contained herein, and expressly waives all other rights and remedies.

Each prospective consultant agrees that the decision on any protest, as provided herein, will be final and binding on the protestant.

All protests and related statements described in this section shall be submitted to:

City of Baldwin Park - City Hall
14403 E. Pacific Ave.

Baldwin Park, CA 91706
Attn: Shirley Quinones, City Clerk

M. PRE-CONTRACTUAL EXPENSES RESPONDING TO THE RFP PREPARATION

The City is not liable for any pre-contractual expenses incurred by any proposer or by any selected consultant. Each proposer shall protect, defend, indemnify, and hold harmless the City from any and all liability, claims, or expenses whosever incurred by, or on behalf of, the entity participating in the preparation of its response to this RFP. Pre -contractual expenses are defined as expenses incurred by proposers and the selected consultant, if any, in:
• Preparing and submitting information in response to this RFP • Negotiations with the City on any matter related to this procurement • Costs associated with interviews, meetings, travel or presentations • All other expenses incurred by a proposer/consultant prior to the date of award and a formal notice to proceed.

The City reserves the right to amend, withdraw and cancel the RFP. The City reserves the right to reject all responses to this request at any time prior to contract execution or only award a partial.

N. WAGES PAID TO CONTRACTOR’S WORKERS

Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a “public work” as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to tree maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775.

ATTACHMENTS:

Exhibit A – Scope of Services

Exhibit B – Services Agreement Template and Insurance Requirements

Exhibit C – Cost Schedule
.

INQUIRIES or QUESTIONS

Contractors must seek clarification of any ambiguity, conflict, omission or other error in this RFP in writing prior to submission of their proposal. If an answer materially affects the RFP, the information will be incorporated into an addendum and posted on PlanetBids. Please email questions or concerns regarding this RFP no later than May 29th, 2026, 4:00 p.m. No questions will be accepted beyond this deadline.

It shall be the contractor’s sole responsibility to check with the City staff to determine if any addenda have been posted prior to the proposal due date.

RFP Contact: Anthony Vazquez, Public Works Maintenance Operations Manager

Email: [email protected]

Exhibit “A”

AGREEMENT FOR SERVICES
(TEMPLATE)

Exhibit “B”

Exhibit “C”

Citywide Tree Maintenance Services _ Addendum No. 1
City of Baldwin Park • Public Works Department
14403 E. Pacific Ave. • Ph.: (626) 813-5255•Fax: (626) 962-2625

Addendum No. 1

Request for Proposals for CITYWIDE TREE MAINTENANCE SERVICES

Addendum Date: June 10th, 2026
Proposal Due Date June 17th, 2026
Anticipated Contract Award Date: July 15th, 2026

NOTICE TO ALL PROSPECTIVE BIDDERS:

You are hereby notified of the following changes and/or additions to the Request for Proposals (RFP) for the above-referenced project provided for in the Questions and Answers herein. Such changes and/or additions are hereby made as part of the original Request for Proposals and shall take precedence over anything to the contrary therein.

QUESTIONS/ANSWERS:

1. What Portions of the contract will be approved by the city regarding subcontracting?
Answer: Subcontracting may be permitted for specialized services; however, all proposed subcontractors and the scope of work to be performed by subcontractors must be identified in the proposal and are subject to review and approval by the City. The prime contractor shall remain fully responsible for the performance, quality, safety, and contractual compliance of all subcontracted work.

2. List of Staff minimum qualifications required: Will not having these requirements automatically disqualify bidder?

Answer: Bidders should demonstrate their ability to meet the qualifications identified within the RFP and Scope of Work. The City will evaluate qualifications, experience, certifications, staffing, and overall ability to successfully perform the work. Failure to possess certain qualifications will impact the evaluation of a proposal; however, proposals will be reviewed in accordance with the criteria established in the RFP.

The City recognizes the C-49 Tree and Palm Contractor license as the classification specifically established for tree and palm contracting services. A C-49 license is required.

3. Owning a 95ft aerial lift and 15-ton crane a requirement to bid on project?

Citywide Tree Maintenance Services _ Addendum No. 1
Answer: No. The RFP does not require ownership of a 95-foot aerial lift or 15-ton crane.

However, the contractor must demonstrate the ability and experience working with all equipment necessary to safely and effectively perform the required services throughout the term of the contract. Equipment may be owned, rented, or otherwise readily available for consistent use as outlined in the RFP and proposed scope of work.

4. Employee Training and Safety Plan

Answer: Yes. Contractors should be prepared to demonstrate compliance with applicable Cal/OSHA requirements, safety regulations, training programs, and industry standards. The City may request documentation of safety programs, training records, and certifications during the evaluation process or prior to contract award.

5. Will all requirements need to be provided to bid on project prior to contract being awarded?
Answer: A contractor should provide all information requested in the RFP as part of their proposal. Licenses and certificates required shall be submitted at the time of proposal submission. The City reserves the right to request additional information, clarifications, certifications, licenses, equipment documentation, or supporting materials during the evaluation process and prior to contract award. Please keep in mind that this is not a public works construction contract. The City is receiving proposals, not bids.

6. If you don’t have 5 years’ experience in collection tree inventories or program developed by contractor, can you still bid project?

Answer: Yes. A contractor may still submit a proposal. However, the City will evaluate each proposal based on the qualifications, experience, and capabilities demonstrated by the proposer, including the inventory and software requirements identified in the Scope of Work. Please keep in mind that this is not a public works construction contract. The City is receiving proposals, not bids.

7. The inventory data collection or program shall not be contracted out, so can you still bid project if you don’t have your own inventory system?

Answer: Yes. The RFP identifies a preference that the inventory data collection or program not be subcontracted. Proposers should clearly explain their proposed approach, identify any third- party software or services that will be utilized, and demonstrate how all inventory requirements will be met. The prime contractor remain fully responsible for the quality accuracy, and completeness of all inventory-related service and deliverables for the life of the contract.

8. The inventory data collection or program shall not be contracted out, so can you still bid project if you don’t have your own inventory system?

Answers: See response to Question No. 7.