RESOLUTION 2025-74
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE REIMBURSEMENT AGREEMENT
FOR PRELIMINARY ENGINEERING SERVICES WITH UNION PACIFIC RAILROAD IN THE AMOUNT “NOT-TO-EXCEED” $450,000 FOR THE HARGRAVE STREET GRADE
SEPARATION PROJECT
WHEREAS, the Hargrave Grade Separation has been a priority project for the City of Banning for years. Hargrave Street is an existing north-south arterial road that crosses under the elevated I-10 and the Union Pacific Railroad (UPRR) tracks at-grade south of the I-10; and WHEREAS, on June 8, 2024, the City of Banning entered into a grant agreement with the Federal Railroad Administration (FRA) to provide funds in the amount of $2,800,000 under the Railroad Crossing Elimination (RCE) grant program for the planning and design of the Hargrave Grade Separation project; and
WHEREAS, on October 8, 2024, the City Council approved Resolution 2024-161 approving a Funding Agreement with the Riverside County Transportation Commission (RCTC) through the SB 125 Transit and Intercity Rail Capital Program (TIRCP) in the amount of $5,000,000 for the planning and design of the Hargrave Grade Separation project; and WHEREAS, on January 28, 2025, the City Council approved Resolution 2025-13 awarding a Professional Services Agreement for the Design of Hargrave Grade Separation to Kimley-Horn and Associates, Inc. in the amount of $7,929,775.06; and WHEREAS, UPRR submitted a Preliminary Engineering Services Reimbursement Agreement which stipulates that the City of Banning will be responsible for UPRR costs associated with the review and approval of project design plans and specifications at a “not-toexceed” fee of $450,000; and WHEREAS, the scope of work will include field diagnostics and inspections; plans, specifications, and construction review; project design; preparation of project estimate for force accounts or other work performed by UPRR; and meetings and travel; and WHEREAS, the key component of the Hargrave Grade Separation project is the design and construction of a temporary “shoofly track” that will help maintain railroad operations while grade separation is being built; and
WHEREAS, the City is required to coordinate with UPRR on the design of all infrastructure within UPRR right-of-way, encompassing both the permanent grade separation bridge and the temporary “shoofly track”; and
WHEREAS, the UPRR Agreement costs will be reimbursed through the SB125 TIRCP Grant ($5,000,000) administered by RCTC. Development Impact Fees (DIF) will be used as local match; and
WHEREAS, the UPRR Agreement will be funded from FY25 to FY28 through Gas Tax Street Fund; an appropriation in the amount of $450,000 to expenditure Account No.100-4900- 431.90-10 is required.
625
Resolution 2025-74
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:
SECTION 1. The City of Banning approves the Reimbursement Agreement for Preliminary Engineering Services with UPRR in the amount “not-to-exceed” $450,000 for the Hargrave Grade Separation Project.
SECTION 2. The City Council authorizes the City Manager, or their designee, to execute the Reimbursement Agreement with Union Pacific Railroad and to make necessary budget appropriations.
SECTION 3. The City Council authorizes the City Manager to make necessary non-substantive changes and to execute the Reimbursement Agreement with UPRR.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 27th day of May 2025.
Sheri Flynn, Mayor
City of Banning
ATTEST:
Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:
John Pinkney, City Attorney
Slovak, Baron, Empey, Murphy & Pinkney, LLP
626
Resolution 2025-74
CERTIFICATION:
I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-74, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 27th day of May 2025 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Caroline Patton, Administrative City Clerk
City of Banning, California
627
Resolution 2025-74
EXHIBIT A
UPRR Preliminary Engineering Services Reimbursement Agreement 628
RESOLUTION 2025-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,
AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF HARGRAVE GRADE SEPARATION TO KIMLEY-HORN AND ASSOCIATES, INC. IN THE AMOUNT OF $ 7,929,775.06 AND APPROVING A 5% CONTINGENCY FOR A TOTAL PROJECT BUDGET OF " NOT-TO-EXCEED" $ 8,326,263.81
WHEREAS, the Hargrave Grade Separation has been a priority project for the City of Banning for years. Hargrave Street is an existing north- south arterial road that crosses under the elevated 1-10 and the Union Pacific Railroad ( UPRR) tracks at-grade south of the 1-1 O; and WHEREAS, due to the increase of UPRR trains and truck traffic through the Banning Pass area, waiting times at the train tracks crossing have increased significantly in recent years. On average, 34 trains pass through the crossing every 24 hours and the wait time at the crossing can vary between 4 to 8 minutes and often over 10 minutes; and WHEREAS, on June 8, 2024, the City of Banning entered into a grant agreement with the Federal Railroad Administration ( FRA) to provide funds in the amount of $ 2,800, 000 under the Railroad Crossing Elimination ( RCE) grant program for the planning and design of the Hargrave Grade Separation project; and
WHEREAS, on October 8, 2024, the City Council approved Resolution 2024- 161 approving a Funding Agreement with the Riverside County Transportation Commission ( RCTC) through the SB- 125 Transit and Intercity Rail Capital Program ( TIRCP) in the amount of 5,000, 000 for the planning and design of the Hargrave Grade Separation project; and WHEREAS, on September 27, 2024, staff released a Request for Proposals ( RFP) for the Hargrave Grade Separation Professional Design Services on the City' s public bidding platform and received three ( 3) proposals ranging in score from 93.67 to 82.50; and WHEREAS, the project design services scope will consist of project administration and management, preliminary engineering, environmental documentation, permitting, Plans, Specifications and Estimates; and
WHEREAS, the local community will benefit from the elimination of the Hargrave Street at- grade railroad crossing. The benefits will include reduction in traffic congestion on local roads that extend onto 1-10; reduction in noise pollution caused by passing trains; and reduction in greenhouse gas emissions caused by long idling times of motor vehicles at the railroad crossing; and
WHEREAS, staff recommends awarding a Professional Services Agreement to KimleyHorn and Associates Inc. in the amount of $7,929, 775. 06 and approving a 5% contingency in the amount of $396, 488. 75 for a total " not- to-exceed" project budget of$ 8,326, 263. 81; and WHEREAS, the project costs are eligible and will be reimbursed through the TIRCP Grant administered by RCTC and RCE Grant administered by FRA. Development Impact Fees ( DIF) will be used as a local match; and
WHEREAS, the project will be funded from FY25 to FY28 through Gas Tax Street Fund Expenditure Account No. 100- 4900- 431. 90- 10 and Account No. 420- 4900- 431. 90- 10 while the City is waiting to get reimbursed by RCTC and FRA; and
Resolution 2025- 13
629
WHEREAS , an appropriation in the amount of $ 550 ,000 from Fund 420 ( Traffic Facility Improvement Fund) to Account No. 420- 4900- 431 . 90- 10 is necessary to fund the City' s required match.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:
SECTION 1. The City of Banning approves the Professional Services Agreement between Kimley- Horn and Associates, Inc. and the City of Banning .
SECTION 2. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments , appropriations , and transfers related to the Professional Services Agreement with Kimley- Horn and Associates , Inc. for the Design of Hargrave Grade Separat ion.
SECTION 3 . The City Council authorizes the City Manager to make necessary non- substantive changes and to execute the Professional Services Agreement with Kimley- Horn and Associates , Inc.
SECTION 4 . The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions .
PASSED, APPROVED AND ADOPTED th is 28th day of January , 2025.
ATTEST:
Caroline Patton , Admin+
City of Banning
APPROVED AS TO FORM:
J inkney, Interim City Attorney
k, Baron , Empey , Murphy & Pinkney ,
LLP
Resolution 2025- 13
She~ ayor1/
City of Banning
630
CERTIFICATION:
I, Caroline Patton , Administrative City Clerk of the City of Banning , California , do hereby certify that the foregoing Resolution 2025- 13 , was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 28th day of January , 2025 by the following vote, to wit:
AYES : Barrington , Flynn , Miller, Royce , and Wallace .
NOES :
ABSENT:
ABSTAIN:
Resolution 2025- 13
City of Banning, Californ ia
631
EXHIBIT A
Professional Services Agreement with Kimley- Horn and Associates, Inc.
Resolution 2025- 13
632
DESIGN SERVICES AGREEMENT (C01108) FOR THE
ENGINEERING DESIGN HARGRAVE GRADE SEPARATION
PROJECT
By and Between
THE CITY OF BANNING
and
KIMLEY-HORN AND ASSOCIATES, INC.
633
AGREEMENT FOR ENGINEERING DESIGN PROFESSIONAL SERVICES
C01108) FOR ENGINEERING DESIGN SERVICES FOR THE HARGRAVE
GRADE SEPARATION PROJECT BY AND BETWEEN CITY OF BANNING AND KIMLEY-HORN AND ASSOCIATES, INC.
THIS AGREEMENT FOR ENGINEERING DESIGN PROFESSIONAL SERVICES herein " Agreement") is made and entered into this day: -------~ by and between the CITY OF BANNING, a municipal corporation (" City") and Kimley- Hom and Associates, Inc., a North Carolina Corporation (" Consultant"). City and Consultant are sometimes hereinafter individually referred to as " Party" and hereinafter collectively referred to as the " Parties.".
RECITALS
A. City has sought by a Request for a Proposal ( RFP 24-085) for the performance of the services for Engineering Design Services for the Hargrave Grade Separation Project and as further defined and described particularly in Article 1 ofthis Agreement.
B. Consultant, following submission of a proposal for the performance ofthe services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Banning' s Municipal Code, City has authority to enter into this Agreement.
D. The Parties desire to formalize the selection ofConsultant for performance ofthose services defined and described particularly in Section 1 ofthis Agreement and desire that the terms ofthat performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration ofthe mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy ofwhich are hereby acknowledged, the Parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions ofthis Agreement, the Consultant shall provide those services specified in the "Scope ofServices" attached hereto as Exhibit "A" and incorporated herein by this reference, which services may be referred to herein as the " services" or " work" hereunder and which relate the Engineering Design Services prepared in connection therewith. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be ofgood quality, 1-
634
fit for the purpose intended. For purposes of this Agreement, the phrase " highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.
1.2 Consultant' s Proposal.
This Agreement shall include the Request for Proposal or Invitation for Bids (" Contract Documents") and the Scope of Service shall include the Consultant' s scope of work or in Consultant' s accepted bid proposal (" Accepted Bid") shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the Contract Documents, Accepted Bid, and/or Agreement, the terms ofthis Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance ofthe services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant' s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant ( i) has thoroughly investigated and considered the scope of services to be performed, ( ii) has carefully considered how the services should be performed, and ( iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant' s risk until written instructions are received from the Contract Officer.
1.6 Care ofWork.
The Consultant shall adopt reasonable methods during the life ofthe Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City' s own negligence.
2-
635
1. 7 Further Responsibilities ofParties.
Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonable necessary to carry out the purposes ofthis Agreement. Unless hereafter specified, neither Party shall be responsible for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope ofServices or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation ofup to five percent (5%) ofthe Contract Sum or $25,000, whichever is less; or in the time to perform of up to one hundred eighty ( 180) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
1.9 Facilities and Equipment.
Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desk, filing cabinets, and conference space (" City Facilities"), as may be reasonably necessary for Consultant' s use while consulting with City employees and reviewing records and the information in possession of City. The location, quality, and time of furnishing City Facilities shall be in the sole discretion ofCity. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited to computer, long distance telephone, network data, internet or other communication charges, vehicles and reproduction facilities.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated herein by this reference. In the event of a conflict between the provisions ofExhibit "B" and any other provisions ofthis Agreement, the provisions ofExhibit "B" shall govern. 3-
636
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the " Schedule of Compensation" attached hereto as Exhibit " C" and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Seven Million Nine Hundred Twenty- Nine Thousand Seven Hundred Seventy- Five Dollars and Six Cents ($ 7,929,775.06) ( the " Contract Sum"), unless additional compensation is approved pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: ( i) a lump sum payment upon completion, ii) payment in accordance with specified tasks or the percentage of completion of the services, iii) payment for time and materials based upon the Consultant' s rates as specified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual sub-consultant expenses ifan approved sub- consultant pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City' s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions ofthe Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor ( by sub- category), travel, materials, equipment, supplies, and sub-consultant contracts. Sub- consultant charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.
City may independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3. City will use its best efforts to cause Consultant to be paid within thirty ( 30) days of receipt of Consultant' s correct and undisputed invoice. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by the City 4-
637
of any invoice provided by the Consultant shall not constitute waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
ARTICLE3.PERFORMANCESCHEDULE
3 .1 Time ofEssence.
Time is ofthe essence in the performance ofthis Agreement.
3.2 Schedule ofPerformance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period( s) established in the Schedule of Performance" attached hereto as Exhibit " D" and incorporated herein by this reference. When requested by the Consultant, extensions of the time period( s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty ( 180) days cumulatively.
3.3 Force Majeure.
The time period( s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts ofGod or ofthe public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days ofthe commencement of such delay notify the Contract Officer in writing of the causes ofthe delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period ofthe enforced delay when and ifin the judgment of the Contract Officer such delay is justified. The Contract Officer' s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant' s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term.
The Term ofthis Agreement shall be from the Effective Date through June 30, 2028, unless sooner terminated as provided in Article 7 of this Agreement, except as otherwise provided in the Schedule of Performance ( Exhibit " D"). Maximum term and any subsequent amendment or modification shall not exceed five (5) years.
5-
638
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ( Principals) are hereby designated as being the principals and representatives ofConsultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
Darren Adrian, PE Project Manager/ Senior Vice President It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant' s staff and subconsultants, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant' s staff and sub- consultants, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desire to reassign any staff or sub-consultant of Consultant, Consultant shall, immediately upon reassign notice from City of such desire of City, reassign such person or persons.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant' s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant' s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City' s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be such person as may be designated by the City Manager. It shall be the Consultant' s responsibility to assure that the Contract Officer is kept informed ofthe progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf ofthe City required hereunder to carry out the terms ofthis Agreement. 6-
639
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant' s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent Consultant of City and shall remain at all times as to City a wholly independent Consultant with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venture or a member of any joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval ofCity. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent ( 25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent ofCity.
ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
5 .1 Insurance Coverages.
Throughout the life of this Agreement, Consultant shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company( ies) either ( i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than " A- VII" in Best's Insurance Rating Guide, or (ii) authorized by the City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office ( ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for " bodily injury," " property damage" and " personal and advertising injury" with coverage for premises and operations ( including the use of owned and non-owned equipment), products and completed operations, and contractual liability ( including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
1,000,000 per occurrence for bodily injury and property damage 7-
640
1,000,000 per occurrence for personal and advertising injury 2,000,000 general aggregate
ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office ( ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non-owned automobiles or other licensed vehicles ( Code 1 Any Auto) with limits of liability of not less than $ 1,000,000 per accident for bodily injury and property damage.
iii) WORKERS' COMPENSATION insurance as required under the California Labor Code.
iv) EMPLOYERS' LIABILITY insurance with limits of liability of not less than $ 1,000,000 each accident, $ 1,000,000 disease policy limit and $ 1,000,000 disease each employee.
v) PROFESSIONAL LIABILITY Professional Liability ( Errors and Omissions) insurance appropriate to Consultant' s profession, with limits ofliability of $1,000,000 per claim/occurrence and $1,000,000 policy aggregate.
In the event Consultant purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall " follow form" and afford no less coverage than the primary insurance policy(ies).
Ifthis Agreement continues for more than three (3) years duration, or in the event the City Manager or his/her designee determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City Manager, or his/her designee.
Consultant shall be responsible for payment ofany deductibles contained in any insurance policies required hereunder and Consultant shall also be responsible for payment of any self-insured retentions.
Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either: ( i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to City, its Council members, officers, officials, employees and agents; or (ii) Consultant shall provide a financial guarantee, satisfactory to the City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall the City be responsible for the payment of any deductibles or self-insured retentions. 5 .2 General Requirements.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is 8-
641
due to expire during the work to be performed for City, Consultant shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date ofthe expiring policy.
The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The General Liability ( including ongoing and completed operations) and Automobile Liability shall name City and its officers, officials, employees, agents and volunteers as an additional insured. Such policy(ies) ofinsurance shall be endorsed so Consultant' s insurance shall be " primary and non-contributory" and will not seek contribution from the City's insurance or self-insurance and shall be at least as broad as CG 20 01 04 13. The coverage shall contain no special limitations on the scope of protection afforded to the City and its officers, officials, employees, agents and volunteers. The Workers' Compensation insurance policy shall contain a waiver of subrogation as to City and its officers, officials, employees, agents and volunteers.
Should Consultant maintain insurance with broader coverage and/or limits ofliability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Ifthe Professional Liability (Errors and Omissions) insurance policy is written on a claims- made form:
1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.
2. Insurance must be maintained and evidence of insurance must be provided for at least three years after any expiration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a three- year discovery period.
3. Ifcoverage is canceled or non-renewed, and not replaced with another claims- made policy form with a retroactive date prior to the effective date of the Agreement or the commencement ofwork by Consultant, Consultant must purchase extended reporting coverage for a minimum ofthree years following the expiration or termination ofthe Agreement.
4. A copy ofthe claims reporting requirements must be submitted to City for review.
5. These requirements shall survive expiration or termination ofthe Agreement.
Consultant shall furnish City with all certificate( s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City Manager or his/her designee prior to City's execution of the Agreement and before work commences.
If at any time during the life of this Agreement or any extension, Consultant or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Consultant shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for 642
City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Consultant ofits responsibilities under this Agreement.
Upon request of City, Consultant shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy ofthe original policy. This requirement shall survive expiration or termination ofthis Agreement.
The fact that insurance is obtained by Consultant shall not be deemed to release or diminish the liability of Consultant, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City and its officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Consultant, its principals, officers, employees, agents, persons under the supervision of Consultant, vendors, suppliers, invitees, subcontractors, or anyone employed directly or indirectly by any ofthem.
If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subcontractor to provide insurance protection in favor of City and its officers, officials, employees, agents and volunteers in accordance with the terms ofeach ofthe preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Consultant and City prior to the commencement of any work by the subcontractor.
5.3 Indemnification, Hold Harmless, and Duty to Defend.
A. Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify, and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials collectively " Indemnitees"), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, and reimbursement of attorney's fees and costs of defense ( collectively Liabilities"), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees ( or any entity or individual that Consultant shall bear the legal liability thereof) in the performance ofdesign professional services under this Agreement by a " design professional," as the term is defined under California Civil Code Section 2782.8(c).
If Consultant' s obligation to defend, indemnify, and/or hold harmless arises out of Consultant' s performance as a " design professional" ( as that term is defined under Civil Code section 2782.8}, then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant' s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant' s liability for such claim, including the cost to defend, shall not exceed the Consultant' s proportionate percentage offault.
10-
643
B. Other Indemnities.
1) Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages ( collectively " Claims"), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees ( or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the lndemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant' s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers' compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant' s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph B.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement.
IfConsultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant' s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees ( or any entity or individual that Consultant' s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties.
C. Workers' Compensation Acts not Limiting. Consultant' s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
11-
644
D. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because ofthe acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.
E. Survival of Terms. Consultant' s indemnifications and obligations under this Section shall survive the expiration or termination ofthis Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require sub-consultants to keep, such ledgers books ofaccounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder ( the " books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours ofCity, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period ofthree (3) years following completion ofthe services hereunder, and the City shall have access to such records in the event any audit is required. In the event ofdissolution ofConsultant's business, custody ofthe books and records may be given to City, and access shall be provided by Consultant's successor in interest.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership ofDocuments.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials ( the " documents and materials") prepared by Consultant, its employees, sub-consultants and agents in the performance of this Agreement shall be the property ofCity and shall be delivered to City upon request ofthe Contract Officer or upon the termination ofthis Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of 12-
645
ownership use, reuse, or assignment ofthe documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use ofuncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, revise or assignment. Consultant may retain copies ofsuch documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All sub-consultants shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.
6.4 Confidentiality and Release of Information.
a) All information gained or work product produced by Consultant in performance ofthis Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
b) Consultant, its officers, employees, agents or sub-consultants, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters ofsupport, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered " voluntary" provided Consultant gives City notice of such court order or subpoena. c) If Consultant, or any officer, employee, agent or sub-consultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct. d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub-consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal 13-
646
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District ofCalifornia, in Riverside.
7.2 Disputes; Default.
In the event that City determines Consultant is in default under the terms ofthis Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, ifcircumstances warrant. During the period oftime that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. IfConsultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant' s default shall not be deemed to result in a waiver of the City' s legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention ofFunds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant whether or not arising out ofthis Agreement) ( i) any payment amount ofwhich may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and ( ii) all amounts for which City may be liable to third parties, by reason of Consultant' s acts or omissions in performing or failing to perform Consultant' s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim oflien, City may withhold from any payment due, without liability for interest because ofsuch withholding, an amount sufficient to cover such claim. The failure ofCity to exercise such right to deduct or to withhold shall not, however, affect the obligations ofthe Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by .City of any work or services by Consultant shall not constitute a waiver of any of the provisions ofthis Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either Party ofany default must be in writing and shall not be a waiver ofany other default concerning the same or any other provision ofthis Agreement. 7 .5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or 14-
647
different times, of any other rights or remedies for the same default or any other default by the other Party.
7.6 Legal Action.
In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance ofthis Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant must file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action against City under this Agreement.
7.7 Liquidated Damages.
Since the determination ofactual damages for any delay in performance ofthis Agreement would be extremely difficult or impractical to determine in the event ofa breach ofthis Agreement, the Consultant and its sureties shall be liable for and shall pay to the City the sum ofNotApplicable
0.00) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance ( Exhibit " D"). The City may withhold from any monies payable on account of services performed by the Consultant any accrued liquidated damages.
7.8 Termination Prior to Expiration ofTerm.
This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty ( 60) days' written notice to City, except that where termination is due to the fault ofthe City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date ofthe notice oftermination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value ofthe work product actually produced hereunder. In the event oftermination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 7.2.
7. 9 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions ofSection 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the 15-
648
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment ofthe amounts owed the City as previously stated.
7.10 Attorneys' Fees.
If either Party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition the Party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8 .1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation ofthe terms ofthis Agreement.
8 .2 Conflict ofInterest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or sub-consultant without the express written consent ofthe Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance ofthis Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement within the scope of Government Code section 1090, nor shall any such officer or employee make, participate in making, or use his or her official position to influence, any City decision relating to the Agreement which has a material financial effect on his or her financial interests or the financial interests ofany corporation, partnership or association in which he or she is, directly or indirectly, interested, in violation ofany State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, 16-
649
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, or ancestry in the performance of this Agreement.
Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry, or other protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all ofthe provisions ofthe Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance ofwork and/or services covered by this Agreement, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case ofthe City, to the City Manager and to the attention of the Contract Officer, CITY OF BANNING, 99 East Ramsey Street, Banning, CA 92220 and in the case ofthe Consultant, to the person at the address designated on the execution page ofthis Agreement. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time ofmailing ifmailed as provided in this Section.
9 .2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason ofthe authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each ofwhich shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9 .4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression ofthe understanding ofthe Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, ifany, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by 17-
650
the City Council. The Parties agree that this requirern,ent for written modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more ofthe phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections ofthis Agreement which are hereby declared as severable and shall be interpreted to carry out the intent ofthe Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Corporate Authority.
The persons executing this Agreement on behalf ofthe Parties hereto warrant that (i) such Party is duly organized and existing, ( ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, ( iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and ( iv) the entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns ofthe Parties.
9. 7 Electronic Signatures.
Each Party may adopt as its signature an electronic identification consisting of a symbol or code that is affixed to or contained in each document transmitted by such Party electronic signature"). The Parties hereto herby agree that electronic signatures are acceptable, shall have the same force and effect under the law as original wet signatures, and shall be sufficient to verify that the Parties have executed this Agreement and such other documents transmitted by the Parties.
SIGNATURES ON FOLLOWING PAGE]
18-
651
IN WITNESS WHEREOF the Parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF BANNING
Douglas Schulze,
City Manager
ATTEST:
Caroline Patton
Deputy City Clerk
APPROVED AS TO FORM:
City Attorney
Date
Date
Date
CONSULTANT
NAME: Date
TITLE:
NAME: Date
TITLE:
Tax ID No.
Address:
City Council Approval: ____ _
NOTE: PROOF OF AUTHORITY TO BIND CONTRACTING PARTY REQUIRED. APPROPRIATE
ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF
INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT' S BUSINESS ENTITY.
19-
652
EXHIBIT " A"
SCOPE OF SERVICES
I. Consultant will perform the following Services in connection with providing Professional Engineering Design Services for the Hargrave Grade Separation Project prepared in connection therewith:
II. As part ofthe Services, Consultant will prepare and deliver the following tangible work products and services to City:
Exhibit "A"-1
653
EXHIBIT" A"
SCOPE OF SERVICES
The following is provided as a guideline as to what the City of Banning expects in the scope of work for the project; however, this is just a guideline. Consultant shall provide services necessary to provide a complete ( construction ready) project. Modifications to the scope below may be necessary and the information below does not constitute all the necessary work for the consultant to complete the project.
Roadway Design
All pavement, sidewalk, and roadway redesign from Ramsey Street to Lincoln Street including 1- 10 E/W on and off ramps.
Pedestrian Guardrails, impact attenuators and other safety barriers.
Bridge/ Railroad Track Design
Development of concept level Preliminary Bridge Plans.
Design of all temporary track work, including any associated shoo- fly track alignment to serve as a temporary shoo- fly bypass to allow staged construction.
Develop an acceptable staging scheme, including preliminary design of vertical shoring/ sheet piling as necessary to stabilize a temporary shoo- fly alignment and adjacent embankments.
Professional engineering design services to develop preliminary and final Design plans for the new UPRR track.
Geotechnical/ Retaining Walls
Geotechnical recommendations for all retaining walls.
Geotechnical recommendations for temporary shoring for shoo- fly track.
Traffic
Traffic Control plans including alternate pedestrian route plans.
New permanent signing for all geometric changes.
Traffic control signal system for the 1-10 E/W on and off ramps.
Street lighting for the new roadway.
Pavement Marking ( Striping).
Hydrology & Hydraulics
Evaluation of existing drainage and development of preliminary and final Hydrology and Hydraulic reports.
Erosion control and Stormwater Pollution Prevention Plan ( SWPPP) design The following Scope of Services tasks must be listed and addressed on the proposal submitted to the City:
1. PROJECT ADMINISTRATION
This task includes the day- to-day management of the Project. The Consultant Project Manager shall maintain ongoing liaison with the City Project Manager, agency contacts, railroad, regulatory agencies and utility companies to promote effective coordination during the course of project development. The following management and administrative duties shall be performed:
Exhibit " A" - 2
654
EXHIBIT" A"
Supervise project staff, subconsultants, coordinate, and monitor work for conformance with set standards and policies.
Conduct internal meetings with project staff and subconsultants.
Prepare, circulate, and file correspondence and memoranda, as appropriate.
Maintain Project files using specified Project Filing System.
Applying for and obtaining permits necessary for design is included under Task 8.
1. 1.GENERAL MEETINGS AND COORDINATION
Effort for day- to- day management of the project entails ongoing communication with the City Project Manager via email, phone, and focus meetings. We estimate up to 40 virtual meetings and 10 inperson meetings with the City.
1. 2.PROJECT MANAGEMENT PLAN
A comprehensive Project Management Plan ( PMP) will be prepared to communicate this scope of services and technical requirements to project participants. The PMP shall identify the procedures and technical requirements that are to be followed in developing project deliverables. The PMP shall also describe the responsibilities of each participant in the project. The following items shall be in the PMP:
Scope of Services
Log of Deliverables
Consultant shall prepare a list of deliverables indicating the applicable Scope of Services section, dates submitted/ approved, and file locations conforming to the Project' s electronic filing system.
Baseline Project Schedule
A Critical Path Method ( CPM) schedule shall be prepared by the Consultant and shall be updated on a monthly basis. The initial CPM schedule shall be provided within two ( 2) weeks from Notice to Proceed { NTP). This schedule shall be included in the PMP and will serve as the baseline schedule for the Project. The schedule shall include a list of tasks and sub- tasks, milestones, major activities and deliverables. Agency review times of each submittal shall be included in the schedule. Four ( 4) weeks shall be assumed for Caltrans, Kinder Morgan and agency review of each submittal package. Issuance of needed permits shall also be included.
Project Electronic Filing System
Project files shall be indexed in accordance with Caltrans' Project Development Uniform File System.
CADD Procedures
Plans shall be prepared in AutoCAD 2022 format or newer. All plans within Caltrans right- of- way will be prepared in conformance with the latest Caltrans CADD User' s Manual and the Caltrans Drafting Manual. For items outside of Caltrans right- of-way, plans shall be prepared according to City Standards.
Invoicing Instructions
Consultant monthly invoices shall be reported by task and shall be Exhibit " A" - 3
655
EXHIBIT" A"
accompanied by a progress report. The City shall supply invoicing requirements for inclusion in the PMP.
Design Standards
Consultant shall prepare a list of applicable design standards. Plans and specifications shall be prepared in accordance with current AASHTO and Caltrans' regulations, policies, procedures, manuals, and standards.
Compliance with American Railway Engineering and Maintenance of Way Association ( AREMA), Union Pacific Railroad ( UPRR) Guidelines for Railroad Grade Separation Projects and/ or County or City Standards shall also be required, as appropriate. Plans, specifications, and estimates for the bridge shall be prepared in accordance with current Caltrans standards.
Roadway, water, sewer, oil products pipeline, lighting, signal, landscape, traffic striping and signage, traffic control, erosion control and drainage plans shall be prepared on City/ utility standard plan and profile sheets. Design of improvements within Caltrans right- of-way may need to be prepared per Caltrans respective standard drawings and plans.
Health and Safety Plan
General Prevailing Wage Determinations
Risk Assessment Register
The PMP shall be distributed to each project participant at the beginning of the project.
Deliverables
Project Management Plan
Baseline Project Schedule
1. 3.QUALITY CONTROL PLAN
As part of the Quality Control Plan, the Consultant shall prepare and maintain a Quality Management System ( QMS) Manual throughout performance of services. The intent is to monitor quality to ensure that reports, plans, studies, estimates, and other deliverables submitted are complete, accurate, checked, conform to UPRR, Caltrans and City standards, and meet professional engineering practice standards in effect at the time of execution. The QMS Manual shall be submitted to the City within thirty ( 30) calendar days of NTP. Consultant shall hold a training session with all project participants responsible for the development and/ or checking of deliverables to ensure the appropriate procedures are followed.
Deliverables:
Quality Management System Manual
o We anticipate using Microsoft Project for the CPM Schedule. o We generally anticipate using UPRR standards for the new underpass structure and Caltrans standards for the walls within Caltrans right- of-way.
Exhibit " A" - 4
656
EXHIBIT" A"
1 .4.PROJECT CONTROLS ( BUDGETING, COST ACCOUNTING, AND PROGRESS REPORTING) This task will establish the baseline project controls for which the project performance will be measured against on a monthly basis.
Consultant shall prepare budgets for each task and milestone for the Project. Such budgets will be entered into the Consultant' s Management Information System along with actual costs incurred and used as a basis for cost monitoring and control.
Consultant shall prepare monthly reports of expenditures for the Project by task and milestone.
Expenditures include direct labor costs, other direct costs, and subconsultant costs. These reports will be included as supporting data for invoices presented to the City every month and shall be in accordance with the City' s invoicing requirements.
Progress reports shall also be prepared in accordance with City guidelines and shall accompany monthly invoices. The project schedule shall be updated on a monthly basis as well and shall show actual progress to date versus the baseline project schedule.
Deliverables:
Baseline Project Controls
Monthly Invoices
Monthly Progress Reports
Monthly Project Schedule Updates
1. 5. PROJECT DEVELOPMENT TEAM MEETINGS
Project Development Team ( PDT) meetings shall be conducted throughout the environmental, right- of- way, and PS& E phases of the Project. The City shall identify the members of the PDT, which shall include the City Project Manager, the Consultant team, and other representatives from affected agencies. PDT meetings will be held at least once a month and may be held on a bi-weekly basis as necessary. The Consultant shall provide the meeting agenda and will prepare exhibits ( as needed) for discussion. The Consultant shall prepare meeting minutes and shall distribute the minutes to all attendees within seven ( 7) days after the meeting.
Minutes shall include, at a minimum:
A list of attendees with phone numbers and email.
A synopsis of discussion items.
Any pertinent information, action items, and all follow- ups to the action items.
Assumptions:
Up to thirty- six ( 36) PDT meetings
Deliverables:
PDT Meeting Agendas
PDT Meeting Minutes
Exhibit " A" - 5 657
EXHIBIT" A"
For attendees, we anticipate the project manager, key discipline leads that have active reporting items, and additional subject matter experts and support determined to be necessary for reporting to the PDT.
2. DATA COLLECTION
The Project will involve the review and assimilation of a large amount of existing data and the generation of new data. The Consultant shall perform research of agency records, as necessary, to secure the information, clearances, and/ or plan review services required to identify, locate, and accurately layout improvements above and underground within City Rightof-Way ( ROW), private properties affected by the Project, UPRR, County of Riverside, RCFC& WCD, Kinder Morgan, SoCal Gas, Edison, and within Caltrans ROW. Consultant shall layout easements, centerline, ROW, addresses and private property lines.
Consultant shall perform research of records including utilities, and other agency records as necessary to secure information required to identify, locate, and accurately layout existing utilities, improvements, easements, and rights- of-way within project limits that may interfere with the proposed improvements. The information to be researched includes the following:
Review existing utility and street record drawing plans.
Review existing, 1-10 overpass bridge as- built plans and inspection reports.
Perform utility investigation/ utility coordination and provide utility relocation recommendations.
Perform an existing utility easement investigation ( Prior Rights for proposed relocation).
Coordinate with the Right- of-Way Acquisition Consultant to perform field investigation and measurement to assess existing site conditions.
Provide a copy of utility notification letters prior to first progress payment request.
Previous studies, relevant reports, and existing data will be evaluated to capture elements and information that can be useful in developing the project. Consultant shall make the best use of existing data to minimize waste and duplication of work efforts. Three ( 3) field visits are anticipated to accomplish the data collection tasks.
2.1.AERIAL MAPPING
The project alignment will be flown to produce topographic mapping with a 1-foot contour interval and current high resolution aerial photographs. The anticipated topographic Project limits are along Hargrave Street between Ramsey Street and Lincoln Street including the 1-10 freeway bridge and ramps. Plan shall also include along the UPRR R/W for a distance necessary for the design of temporary shoo- fly tracks during the construction phase, and shall be consistent with UPRR survey requirements and standards.
The site will be flown twice, once to develop a base to be used in preliminary design and a second time, following approval by Caltrans of Consultant' s ABC Mapping plan. Caltrans review and approval may take anywhere from 4 to 6 months, therefore the need for the initial base mapping in areas where information will be necessary for critical design.
Pre- ABC Mapping aerial topo will be collected per City Standards. The data will be collected and provided to the design team, while awaiting approval on the Caltrans ABC Mapping Exhibit " A" - 6
658
EXHIBIT"A"
submittals. Once Caltrans approves proposed ABC Mapping, Consultant will fly the larger proposed Caltrans ABC Mapping area to prepare an aerial that will adhere to Caltrans design standards. Consultant shall coordinate with the City and Caltrans staff to perform ABC Mapping based on Caltrans submittal requirements.
Deliverables:
Digital Terrain Model (. dtm) in GADD format
Digital orthophoto in digital (. tif) format
Surveys shall be performed by Consultant in accordance with the current Caltrans " Survey Manual" and its revisions, as well as UPRR requirements. Work not covered by the manual shall be performed in accordance with accepted professional surveying standards. The Consultant shall be responsible for verifying the data with the City. Consultant shall obtain applicable encroachment permits prior to beginning any field investigation. Consultant and Subconsultants shall obtain necessary training including applicable rail safety program prior to performing field investigations. All said training shall be at the sole cost of the Consultant and at no additional cost to the City.
Consultant shall perform design surveys including mapping and mapping updates, necessary to complete a constructible PS&E. This includes horizontal and vertical control, drainage surveys, topographical surveys, cross sections, grid grades, open-ended traverses, profile data sheets and required documentation. Surveys performed by Consultant shall conform to the requirements of the Land Surveyors Act and per Authority's direction. In accordance with the Act, " responsible charge" for the work shall reside with a Registered Civil Engineer registered prior to January 1, 1982, or a Licensed Land Surveyor, in the State of California.
The surveyor shall complete a topographic survey map of the site to prepare a base map for the street improvement demolition and construction plans, bridge plans, utilities existing and new and relocation plans (if any), landscape and irrigation plans, aesthetics plans, and rightof-way engineering. The field survey will also be required to provide existing property corners for determination ofright-of-way take), spot elevations, identify any unknown features, identify all known existing utilities in the street and on private property, cross sections, and add a greater level of detail for the Riverside County Flood Control and Water Conservation District RCFC&WCD) storm drain connection. Develop a base map of the proposed alignment, including public right-of-way and proposed right-of-way take with new legal descriptions. Plats, Record of Survey, property lot lines, street centerlines, benchmarks, monuments, and control points shall be confirmed and shown on the plans. Conduct site visits to identify existing improvements and conditions that may affect the design and construction of the proposed project and existing site conditions. Provide one (I)-foot contours based on City of Banning vertical datum. Establish street centerlines, right-of-way lines existing and proposed, and all easements from available record information. Provide the basis-of-bearing and benchmark information used for the survey and necessary for construction. Consultant shall locate and tie Exhibit "A" - 7 659
EXHIBIT" A"
any features that would affect the design or construction.
Conduct a thorough independent field investigation of the project site to identify pre- existing site conditions and physical constraints of the project area. Consultant shall obtain Record of Surveys, benchmark and centerline tie information.
Site Control
Consultant shall establish a site- wide network of horizontal/ vertical control to serve as the basis for any subsequent boundary, topographic, or construction staking surveys that may be required throughout the course of the project. Unless otherwise specified by the City, all horizontal control established for this project will be based on the North American Datum of 1983 ( NAD83), Zone 6 State Plane Coordinates. Unless otherwise specified by the City, elevations will be based on the North American Vertical Datum of 1988 ( NAVO 88).
If different coordinate systems are required by different agencies, Consultant shall provide detail on those systems and how the disparate work will tie together.
Tie Out Monument
Consultant will tie-out monuments for right- of-way and parcel line delineation.
Design level surveys provided within the proposed project limits shall include the following:
Full cross sections within the street improvements
Top of rail elevations
Off- site survey to assist in restoration of impacted improvements.
All surface utilities including overhead lines as necessary to verify clearances.
Maintenance hole rim and inverts for all sewer and storm drain facilities.
Pothole and geotechnical boring locations shall be surveyed to the maximum extent feasible.
Assumptions:
Five ( 5) days of UPRR Flagmen services are included in this scope.
Five ( 5) days of traffic control are included in this scope.
Engineer Stamped Traffic Control Plans are not included. Any field survey requiring traffic control is assumed to be performed in accordance with the WATCH Manual. If required, Consultant can prepare Traffic Control Plans signed by a licensed Civil or Traffic Engineer for field survey work for an additional fee.
Consultant shall be responsible, with City' s assistance ( as needed), for obtaining permits to survey within UPRR, Ca/ trans right- of-way.
Aerial mapping shall be used as a base map and spliced with ground survey data.
Deliverables:
Survey base map in GADD format
Survey points in GADD format
Exhibit " A" - 8
660
EXHIBIT" A"
Aerial mapping limits along UPRR right- of-way are from 200 feet west of San Gorgonio Avenue
to 5,000 feet east of Hargrave Street.
Aerial mapping limits along Hargrave Street wi/1 be extended to the south to 200 feet south of
Charles Street to cover the anticipated storm drain extension.
We anticipate only one flight for the aerial mapping as we intend to obtain initial concurrence of flight path from Ca/ trans without delay. That way, adjustments based on approval of the ABC process can be made to the original flight data, if needed. We have included a second flight as optional if needed.
Supplemental ground suNeys encompass the following work with a two- man field crew:
o Up to four field days for control.
o Up to three field days for necessary boundary suNeys. o Up to five field days of tie-in and supplemental suNeys along Hargrave Street and the fronting properties. This also encompasses utility features and necessary manhole dips.
o Up to two field days to obtain necessary filed shots and dips along the Hargrave Street between Charles Street and Lincoln Street for the storm drain extension. o Up to five field days for cross sections, topographic features, and utility features within UPRR right- of-way.
o Up to two field days of field suNeys to obtain tie-in and topographic features along the freeway interchange ramps up to the gore area. o Up to three field days to obtain pothole shots.
Second Aerial SuNey ( Optional)
o Provide second aerial suNey flight of project per ABC process should approval not be acquired with the first suNey.
2.2. POTHOLING
The Consultant will perform utility investigation services ( per ASCE 38-02, Level " B") using industry acceptable methods ( i.e., electronic pipe and cable locating equipment, Ground Penetrating Radar ( GPR), Pipeline Current Mapper ( PCM), etc.) to determine the approximate horizontal position and count of existing utilities within the project limits. The Consultant' s field crews will use a combination of water- based paint and pin flags ( in the appropriate APWA color) to mark the results of the investigation on the ground surface. Consultant will compare any available utility record information with the results of field investigation services to ensure utilities have been accounted for. Utilities not identifiable by Consultant' s field crews due to lack of utility record information or above ground appurtenances will be marked with pink paint on the ground surface and annotated as " Unknown" on project deliverables.
Gravity lines such as sewer, storm sewer, etc., typically cannot be located using the above methods due to lack of tracer wire or depth of the utility being beyond the limitations for GPR.
In the event these utilities cannot be located, and precise location and depth is needed, vacuum excavation ( potholing) will be provided from Potholing Task. If CCTV pipeline inspection is required, City of Banning staff will provide the videos.
Exhibit " A" - 9 661
EXHIBIT" A"
The Consultant will perform utility potholes ( per ASCE 38-02, Level " A") using air vacuum excavation at predetermined locations to document the precise horizontal and vertical position of existing utilities within the investigation area. Data collected as a result of potholing activities will be presented in a Portable Document Format ( PDF) report that will include pothole number, utility type, size, material, depth and pictures of the exposed utility, and picture of the wooden lath with pothole information clearly visible. Pothole locations ( in the field) will be marked with wooden lath and ribbon marked with the pothole number, utility size and depth or MAG nail with pertinent utility data annotated on the ground surface. Once the utility data has been collected the pothole will be restored to its previous condition using native backfill and in-kind surface restoration materials.
Once utilities have been marked, the Consultant will perform a topographic survey of the area of interest to document the utilities The Consultant will provide an AutoCAD 2022 ( or later version) drawing with utility mapping. The Consultant will also provide a PDF or TIF file of the AutoCAD drawing printable to scale on standard title block.
Consultant shall coordinate the use of field survey crews to locate potholed utilities by coordinates and elevations based on the project' s survey controls.
Assumptions
Up to 70 potholes are included in this scope.
Right- of-entry to private properties shall be obtained by the City prior to commencing Utility locations activities.
Engineer Stamped Traffic Control Plans are not included. Any potholing requiring traffic control is assumed to be performed in accordance with the WATCH Manual. If required, Consultant can prepare Traffic Control Plans signed by a licensed Civil or Traffic Engineer for potholing work for an additional fee.
Complex traffic control and traffic calming devices beyond the use of arrow boards, traffic cones and advanced warning signage are not anticipated and are not included. Complex traffic control items include, but are not limited to:
Message Boards
Police Officers
Attenuators
Traffic Barrels
Concrete Barricades
Flaggers ( UPRR Flagmen included under railroad permitting costs) Additional utility potholes and/ or crew hours without written approval from the City will not be reimbursed.
Special backfill and/ or asphalt restoration requirements ( e.g., hot patch asphalt, half- sack slurry, aggregate base backfill ... etc.) are not Exhibit " A" - 10 662
EXHIBIT"A"
included
Deliverables:
Matrix of Pothole Information
Pothole Data Plan ( to be included in milestone PS& E submittals) Potholes will be backfilled with material excavated and we assume there are no hazardous materials.
Surface restoration will match existing with no special backfill. Do not anticipate impacting decorative features. Asphalt areas will be treated with cold patch asphalt concrete ( AC). AC grinding and hot- patch AC is not included
2.3. RIGHT -OF-WAY BASE MAPPING
The Consultant shall perform research of private development plans adjacent to or affecting the Project site, as necessary, to secure the information, clearances, and/or plan review services required to identify, locate, and accurately layout above and underground improvements and easements, centerline, ROW, and private property lines. Consultant shall research and review previous work performed to date in the Project vicinity that impacts the design of the improvements, including:
Existing improvement plans/engineering reports of record Right-of-way mapping, ownership records (Title Reports) Preliminary engineering and reports for this Project
Environmental clearance and mitigation measures
City/other agency engineering design standards, codes, and plan processing procedures Existing topographic mapping, photos, reports, maintenance reports, " as-built" plans, record maps and surveys, study reports, assessor maps, contract documents, utility index maps, local street improvement/development plans and • other pertinent data will be obtained and reviewed.
Cadastral research will be conducted at the County Surveyor's Office and the City to obtain copies of any available record maps, including Assessors Maps, Tract Maps, Parcel Maps, Records of Survey, Centerline Ties and Benchmark Data.
Key centerline monuments will be located along the street segments and calculate the centerline and record right-of-way alignments of the same. The centerline will be established from a combination of found monuments, centerline ties, and record data obtained during the data collection phase. Street and railroad rights-of-way and adjoining parcel lines will be established from record cadastral research and assessor data where applicable.
The Consultant shall prepare right-of-way base maps in accordance with Caltrans requirements. Base maps shall show existing features consisting of lots along Hargrave Street with all right-of-way and easement areas, assessor's parcel numbers, addresses, types of businesses, property lines, footprints of buildings, setback distances from right-of-way to buildings, vegetation, and improvements in the take areas and existing driveways. Utility easements and other encumbrances shall be identified and plotted on the Right-of-Way Base Exhibit "A" - 11 663
EXHIBIT" A"
Map.
Mapping of the existing residential tract shall extend to 4 lots westerly of Hargrave Street.
Assumptions:
Right- of-way base mapping shall be based on record data.
Title Reports costs shall be included in this scope.
Deliverables
Right- of-Way Base Map in GADD format
Mapping will extend four lots westerly of Hargrave Street between Lincoln Street and John Street to cover the residential tract. The remaining areas will map only the lots directly adjacent to Hargrave Street.
It is assumed that up to 14 title reports and an allowance of $13,300.
2.4. UTILITY NOTIFICATION
Consultant will initiate the utility company notification process early in the design process and identify potential conflicts. Consultant will maintain a utility agency tracking matrix to indicate the status of communication and add a contact list for substructure and utility owner- operators for the specifications. Consultant will assist the city with utility notification letters consisting of the following:
Utility Information requests including City owned utilities such as water, sewer, storm drain, and electric.
Prepare to Relocate Notice/ Final Utility Notice Form.
Notice to relocate.
Assumptions:
Letters to be printed on City letterhead and signed by City official for distribution.
All related fees from utility companies are included in this scope.
Deliverables:
Utility Contact Matrix.
PDF copies of correspondence and data provided in responses to letters.
It is anticipated coordination with the following utility agencies: Southern California Edison, Southern California Gas Company, AT& T, City of Banning Electric, City of Banning Municipal Water and Wastewater, Kinder Morgan Energy Partners, Verizon, Spectrum, and Frontier.
Exhibit " A" - 12 664
EXHIBIT" A"
Anticipate preparing the utility letters in Microsoft Word format, which will be sent to the City for printing and signature by a City official. We will distribute signed utility notices to utility companies in PDF format by email.
Provide an allowance of $2,000 for related fees requested from utility companies. This will be tracked in accordance with invoicing procedures.
2.5.UTILITY BASE MAPPING
In addition to information provided by the owning utility companies and through research of other record maps, field surveys shall be used to locate utility surface features such as manholes, valves, fire hydrants, poles, risers, etc., which shall be reflected on the plans.
Consultant shall prepare preliminary plans, which shall include existing utilities ( above ground and below ground) identified by location, size, type, and owner, as appropriate.
Assumptions:
Content is based on readily available record drawings and field surveys.
Deliverables:
Utility Base Map in GADD format.
Field surveys for utilities is described above under the Aerial Mapping task.
2.6.GEOTECHNICAL RECORDS RESEARCH & FINDINGS
Consultant will collect and review existing pertinent subsurface and groundwater data from nearby structures or published geologic maps to determine general subsurface conditions at the Project site.
Assumptions:
Borings are not needed at this stage. Borings shall be performed once the Project has been fully defined for the PS& E phase.
Deliverables: None.
2. 7. TRAFFIC ANALYSES
Preliminary Traffic Analysis
Consultant shall prepare preliminary traffic analysis using existing data to confirm the City of Banning Circulation Element requirements along Hargrave Street, and preliminary intersection analyses to confirm Level of Service ( LOS) of proposed connector road concepts.
Assumptions: N/A
Deliverables: None
Update Traffic Analysis
Consultant shall:
Exhibit " A" - 13 665
EXHIBIT" A"
Collect traffic counts at intersections and roadway segments.
Update traffic analysis confirming the ultimate six traffic lanes along Hargrave Street.
NOTE: Project anticipates construction of 4-lane divided Hargrave from the EB 1-10 Ramps to Lincoln. Ultimate 6-lane widening will be by a separate project at such a date currently unprogrammed/ unknown) that Caltrans reconstructs the overcrossing at Hargrave to accommodate additional lanes.
Update intersection analysis along Hargrave Street for intersections including and between Ramsey Street and Lincoln Street.
Evaluate existing, opening year, and future year analysis conditions.
A Draft and Final Traffic Analysis Report shall be prepared.
Assumptions:
Traffic counts include up to six ( 6) intersections and up to five ( 5) roadway segments.
Future RIVTAM traffic model volumes to be obtained from County of Riverside to measure VMT performance.
Consider programmed projects for future volume scenario, such as the 1-10 Bypass.
Update land use data for the airport redevelopment area in RIVTAM.
VMT analysis is not required based on the proposed improvement to grade separate and remain Statutory Exempt ( SE) under CEQA.
Traffic counts will be collected at up to ten ( 10) intersections and up to five ( 5) roadway segments to accommodate analysis for both the traffic study and Traffic Management Plan ( TMP).
The Traffic Analysis Report ( TAR) for the proposed project will be prepared based on discussion with City staff. The TAR will be prepared consistent with the City' s Traffic Impact Analysis ( TIA) guidelines for roadway projects. The TAR will evaluate existing traffic conditions, opening year conditions, and design year conditions for project alternatives. The analysis will be prepared for review and approval by City staff and will examine traffic operations under the following analysis scenarios:
o Existing conditions
o Opening Year No Build Alternative conditions
o Opening Year with Build Alternative conditions ( one design alternative) o Design Year No Build Alternative conditions
o Design Year with Build Alternative conditions ( one design alternative) Additionally, for purposes of this scope of work, study intersections affected due to the proposed project needs to be evaluated to demonstrate adequacy in intersection capacity during weekday AM/ PM peak hour conditions. The TAR is anticipated to examine the following six intersections:
o Hargrave Stree' f/Ramsey Street
o Hargrave Stree' f//-10 Westbound Ramps
o Hargrave Stree' f/I-10 Eastbound Ramps
Exhibit " A" - 14 666
EXHIBIT" A"
o Hargrave Street/ John Street
o Hargrave Street/ Plaza Street
o Hargrave Street/ Lincoln Street
The TAR is also anticipated to examine the following five roadway segments:
o Hargrave Street, between Ramsey Street and 1-10 Westbound Ramps o Hargrave Street, between 1-10 Westbound Ramps and 1-10 Eastbound Ramps o Hargrave Street, between 1-10 Eastbound Ramps and John Street o Hargrave Street, between John Street and Plaza Street o Hargrave Street, between Plaza Street and Lincoln Street The TAR will be subject to City review and approval only. Ca/trans will review and approve the traffic documents outlined in the next section.
Deliverables:
Draft Traffic Analysis Report
Final Traffic Analysis Report
2.8. CALTRANS TRAFFIC REPORTS
Consultant shall prepare traffic reports for Caltrans review and approval. The following reports are included in this scope:
Intersection Control Evaluation
Traffic Forecasting Volumes Report
Intersection Control Evaluation
Consultant shall prepare Caltrans Intersection Control Evaluation for the 1-1 OEB/WB ramps to identify effective intersection traffic control strategies. A separate analysis report shall be prepared to document the findings and recommendations to be submitted to Caltrans for review and approval.
Assumptions:
Traffic signal installations at the EB/WB ramps where none exist currently.
Striping reconfiguration on Hargrave Street through the freeway intersection area.
Deliverables:
Intersection Control Evaluation
Traffic Forecasting Volumes Report
A Caltrans Traffic Forecasting Volumes Report will be prepared to be used for the Traffic Operations Analysis Report. The report will be submitted to Caltrans for review and approval.
Caltrans updated the Intersection Control Evaluation ( ICE) process to the Intersection Safety and Operational Assessment Process ( ISOAP). We will prepare a Step 2 ISOAP analysis per the Caltrans ISOAP Guide dated September 2024.
Participate in a meeting with the Caltrans ICE/ ISOAP Coordinator to develop performance Exhibit " A" - 15 667
EXHIBIT" A"
measures ( qualitative and quantitative), as well as to establish the tools to be used in evaluating the predicted safety performance ( e.g., intersection only vs. the entire interchange system, Caltrans simple calculator vs. the IHSDM). Consideration will also be given to benefit/ cost methodology ( e.g., Caltrans' standard split for personal and business travel vs. adjustments, if any.
Provide a Traffic Forecasting and Operations Assessment Methodology and Assumptions Memorandum per Caltrans requirements.
Provide a Traffic Forecasting Volumes Report that support the opening and future year analysis in the TAR and Traffic Operations Analysis Report ( TOAR). The Traffic Volumes Report will be submitted to Caltrans for approval prior to preparation of the TAR and TOAR.
The following tasks will be conducted as part of the Traffic Volumes Report:
o Data collection
o RIVCOM Travel Demand Model refinement
o Existing traffic volumes
o Opening year traffic volumes
o Design year traffic volumes
The limits for the TOAR study area are as follows:
o Intersections:
Hargrave Street/ Ramsey Street
Hargrave Street/ I-10 Westbound Ramps
Hargrave Street/ I-10 Eastbound Ramps
Hargrave Street/ Lincoln Street
o There will be no freeway analysis since the project does not propose improvements on 1-10 or the way in which the ramps at Hargrave Street connect to the freeway. In addition, there will be no changes in traffic demand between nobuild and build conditions.
Deliverables:
Traffic Forecasting Volumes Report
Traffic Operations Analysis Report
3. BASIS OF DESIGN DOCUMENT
The FRA grant requires the preparation of a Basis of Design document prior to initialization of the Preliminary Engineering Design per Task 3.1 Pre- Design Activities of the FRA agreement with the City of Banning.
Consultant shall prepare a Design Basis Memorandum indicating the applicable design standards for various items of work for the approved project concept. Plans and specifications shall be prepared in accordance with current AASHTO and Caltrans' regulations, policies, procedures, manuals, and standards. Improvements of local roads may be prepared in accordance with City standards in lieu of Caltrans standards as directed by the City. All documents shall be prepared using US standards and dimensions. Compliance with AREMA, Exhibit " A" - 16 668
EXHIBIT" A"
UPRR Guidelines for Railroad Grade Separation Projects and/ or County or City Standards shall also be required, as appropriate.
Consultant shall prepare the Basis of Design Document based upon the research items in Section 2. Data Collection section of this Scope of Work. The Basis of Design shall be accepted by all project stakeholders prior to initiation of Concept Development and Project Approvals.
In the event that non- standard features become apparent during the initial design, the Consultant shall prepare the necessary design exceptions following Caltrans or UPRR and the respective city' s guidelines.
Deliverables:
Design Basis Memorandum
4. CONCEPT DEVELOPMENT & PROJECT APPROVAL
This task involves the development of the roadway and railroad track bridge geometrics to more accurately define project limits, right- of-way needs, and cost, among other items. It is assumed that City Council will approve the concept, permitting the project to move into the Plans, Specifications & Estimates task.
4.1.GEOMETRIC CONCEPTS
The consultant shall develop one conceptual exhibit of the roadway geometrics between Ramsey Street and Lincoln Street including the railroad overpass bridge for visual purposes.
Geometric Approval Drawing ( Optional)
o Caltrans District 8 requires a separate GAD for improvements within Caltrans right- of-way as part of the PS& E approval process, which was not listed in the base scope of services and has been added as an optional task. The Consultant will prepare a GAD for project improvements in Caltrans right- of-way, which entails typical sections, horizontal roadway geometry and data tables, pavement delineation and lane dimensions, intersection traffic volumes, roadway design designation, and non- standard design features.
Deliverables:
One conceptual exhibit ( Plan View)
Geometric Approval Drawing
4.2. BRIDGE AND RETAINING WALL CONCEPTS
Consultant shall develop preliminary structural design and layout to assess feasibility of different bridge types.
Prepare Advance Planning Studies ( APS) for the 1-10 Hargrave Undercrossing retaining wall that will be necessary to support the existing bridge abutments and for the proposed Hargrave Street Underpass that will carry the UPRR railroad over Hargrave Street. These will follow the guidelines of Caltrans Memo to Designers ( MTD ), Section 1-8 "Planning Studies", and Caltrans Exhibit " A" - 17 669
EXHIBIT"A"
Office of Special Funded Projects ( OSFP) Information and Procedures Guide, Section 3-2 Advance Planning Studies."
The purpose of an APS is to identify feasible types of structures and construction techniques for the project location. The APS will include cost, project risks, and potential impacts to surrounding environment and existing facilities and utilities. It will investigate the use of Accelerated Bridge Construction (ABC) techniques and their potential benefits to both cost and schedule. The APS will encompass the following:
General Plan of the structure, which will include a Plan View, Elevation View, and Typical Section of the structure.
Preliminary Foundation Report
APS Checklist.
Design memo discussing the suitable structure types and its benefits and challenges for each
Itemized Cost Estimate
Deliverables:
1-1 OHargrave Street undercrossing retaining wall APS
Hargrave Street underpass bridge APS
4.3. PROJECT CONCEPT REPORT
A Project Concept Report will be prepared. This report will include roadway, right-of-way, utility, and structure exhibits.
Plan and Profile Exhibits
Plan and profile exhibits will be prepared for Hargrave Street and UPRR tracks bridge.
A review of the plan ,view exhibit is anticipated with City staff and then one meeting with Caltrans and UPRR for input. Input from the meeting will be incorporated and redistributed via pdf files.
Deliverables:
Plan and Profile Exhibits ( to be included in the Project Concept Report) Right- of-Way Exhibits
Preliminary right-of-way exhibits shall be prepared depicting preliminary right-of-way needs for the Project.
Deliverables:
Right- of- Way Exhibits ( to be included in the Project Concept Report) Exhibit "A" - 18 670
EXHIBIT" A"
Utility Exhibits
Utility exhibits shall be prepared depicting existing utilities and conceptual relocation routes.
Deliverables:
Utility Exhibits ( to be included in the Project Concept Report) Structure Exhibits
Consultant shall further define the bridge concept and shall prepare a plan exhibit depicting approximate type and length of retaining walls.
Structure exhibits shall include a plan, section, and elevation for the UPRR Tracks Overpass and a plan view depicting type and length of retaining walls.
Deliverables:
Bridge and Retaining Wall Exhibits ( to be included in the Project Concept Report)
Preliminary Geotechnical Report
Consultant shall prepare a Preliminary Geotechnical Report for the project to provide preliminary geotechnical information for the Project Concept Report and Type Selection process. This report will be prepared using the available subsurface data.
Deliverables:
Preliminary Geotechnical Report ( to be included in the Project Concept Report)
Preliminary Traffic Analysis Report
The Traffic Analysis Report prepared under Task 2. 7 shall be included as part of the Project Concept Report.
Deliverables:
Preliminary Traffic Analysis Report ( to be included in the Project Concept Report)
Construction Cost Estimates
A rough order of magnitude costs shall be prepared based on the exhibits listed above to refine the project costs.
Deliverables:
Construction Cost Estimates ( to be included in the Project Concept Report) Right- of-Way Cost Estimates
Rough order of magnitude right- of-way cost estimates shall be prepared based on the rightof-way exhibit to refine the project costs.
Exhibit " A" - 19 671
EXHIBIT" A"
Deliverables:
Right- of-Way Cost Estimates ( to be included in the Project Concept Report)
Project Concept Report
The Project Concept Report shall include the exhibits, reports, and cost estimates included above. This report shall be submitted to the City for review. It is assumed that this report will be presented to City Council for approval.
Deliverables:
Draft Project Concept Report
Final Project Concept Report
4.4. PROJECT CONCEPT APPROVAL
The City shall present the Project Concept Report to the City Council. Consultant shall support the City at City Council meeting. City Council approval is anticipated prior to Environmental Technical Studies and proceeding with Plans, Specifications & Estimates.
Consultant shall organize meetings with Caltrans and UPRR to review the project concept report. Key functional units, such as geometrician shall be in attendance. Consultant shall present proposed concept and obtain confirmation that Caltrans and UPRR have no objection to the proposed concept.
Deliverables:
Meeting handouts and minutes
5. ENVIRONMENTAL DOCUMENTATION
The Consultant will prepare a thorough project description defining the limits of project- related activities, which will be used as the basis for environmental technical studies conducted for this project. Pursuant to section 21080. 13 of the California Environmental Quality Act ( CEQA) and CEQA Guidelines Section 15282( 9), the state legislature has determined that railroad grade separations shall be statutorily exempt from CEQA documentation and public disclosure requirements. Accordingly, a more formal CEQA environmental document is not required for this project. However, in certain instances and at the discretion of the sponsoring agency, it is sometimes prudent to undertake certain limited environmental studies in order to better understand and manage the consequences of a particular proposed railroad grade separation.
Such is the case for the Project, for which the City and Caltrans have determined that certain selected studies should be undertaken.
5.1.CEQA STATUTORY EXEMPTION
Consultant shall prepare a Notice of Exemption ( NOE) and provide it to the City for approval and submittal to the County of Riverside for recordation and State Clearinghouse.
Statutory Exemption Memorandum ( Optional)
Exhibit " A" - 20 672
EXHIBIT" A"
The project involves the construction of a railroad grade separation, which is Statutorily Exempt ( SE) under CEQA Guidelines Section 15282( 9) and Public Resources Code PRC) Section 21080. 13. The consultant will assist the City of Banning in preparing the Notice of Exemption ( NOE) and supporting memorandum for a Statutory Exemption under CEQA Guidelines Section 15282( 9) and PRC 21080. 13 for the project. The form and memorandum will be provided to the City for one round of review ( each). The consultant team will assist the City by filing the NOE with the California State Clearinghouse. The City is responsible for filing the NOE with the County Clerk and paying the associated filing fee.
Deliverables:
CEQA Notice of Exemption
Memorandum to support Statutory Exemption ( one electronic copy)
5.2.NEPA
The Project will receive federal funds and therefore NEPA compliance is required, and Caltrans Local Assistance involvement is anticipated. Unless otherwise specified, scope of work tasks will be completed by Consultant' s staff. Consultant shall develop Project Vicinity and Project Location Maps, as well as a set of maps that clearly shows the location and features of the design under consideration. Additionally, base mapping of the environmental components/ data including hazardous materials sites, and land uses and right- of-way sites. Data from publicly available sources will be used and adjusted, where appropriate, based on field surveys and observations conducted by the Consultant.
The following list includes the studies that may be included in this scope:
Traffic Study
Cultural Resources
Biological
Air Quality
Noise Study
Phase 1 Environmental Site Assessment ( Hazardous Materials) Traffic Study
o Traffic Forecasting and Operations Assessment Methodology and Assumptions Memorandum:
o A Memorandum will be prepared to describe the methodology and approach for the traffic forecasting and traffic operations assessment for preparation of the Traffic Volumes Report, Traffic Study Report ( TSR), TOAR and Intersection Control Evaluation ( ICE). The Memorandum ensures the Traffic Volumes Report, TSR, TOAR and ICE will be completed according to the current Caltrans and City of Banning traffic analysis protocols for traffic studies and methodologies. As such, traffic volumes will be prepared consistent with the 2014 California Manual on Uniform Traffic Control Devices, Revision 7 (2014 CA MUTCD, Rev 7), Caltrans' Exhibit " A" - 21 673
EXHIBIT" A"
Traffic Signal Operations Manual, Caltrans' Transportation Impact Study Guide TISG), Caltrans' Traffic Operations Policy Directive ( TOPD) 21-14, along with the Caltrans' Engineering, Operational, and Safety Analysis ( EOSA) Guidance for Interstate Access Control Modifications ( November 2021 ), and the City' s Traffic Impact Analysis Guidelines for Local Transportation Analysis and Vehicle Miles Traveled Analysis ( TIA Guidelines), dated October 2021. o The Memorandum will summarize the following assumptions for preparation of the Traffic Volumes Report and traffic study:
Identification of the study area
Analysis scenarios to be analyzed
Volume development methodology
Performance methodology and criteria
It is anticipated that the following analysis scenarios would need to be included in the analysis:
Existing conditions
Opening Year No Build Alternative conditions
Opening Year with Build Alternative conditions ( up to one design alternative)
Design Year No Build Alternative conditions
Design Year with Build Alternative conditions ( up to one design alternative) o Identification of the Study Area
Based on the project understanding, the study area for the TSR shall include up to six intersections and five roadway segments along Hargrave Street between Ramsey Street and Lincoln Street. Additionally, the analysis will include evaluation of the Hargrave Street widening from two- lane undivided to four- lane divided between the 1-10 eastbound ramps to Lincoln Street. It should be noted that the ultimate buildout of Hargrave Street will consist of six traffic lanes. However, this ultimate six- lane widening is considered a separate project in which the planned construction is currently unprogrammed/ unknown and will also require reconstruction of the existing 1-10 freeway overcrossing at Hargrave Street.
However, as previously mentioned, the TOAR study area may need to examine traffic and operational analyses for the Hargrave Street interchange, as well as the adjacent interchanges. As such, traffic volumes will need to be developed for intersections and roadway segments at the adjacent 1-1018th Street interchange to the west and 1-10/Ramsey Street interchange to the east. Additionally, traffic volumes for the freeway segments along the 1-10 throughout the three interchanges will need to be developed. The final study area for the TOAR will be determined in consultation with project staff, City staff, and Caltrans staff. o Draft/ Final Memorandum
The consultant team will prepare a draft Traffic Forecasting and Operations Assessment
Exhibit " A" - 22 674
EXHIBIT" A"
Methodology and Assumptions Memorandum. The draft memorandum will be submitted to Caltrans staff as an Adobe Acrobat Portable Document Format ( PDF) file for review.
Deliverables:
Traffic Forecasting and Operations Assessment Methodology and Assumptions Memorandum [ Draft and Final]
o Caltrans Traffic Reports
Traffic Volumes Report
The Traffic Volumes Report for the proposed project will be prepared based on methodologies outlined and approved in the Memorandum. The Consultant team will develop traffic volumes that will be included in the Traffic Volumes Report and submit the volumes to Caltrans for approval prior to preparation of the TSR and TOAR. It needs to be noted that the Traffic Volumes Report is also used for preparation of the air quality and noise analyses. The traffic, air quality, and noise analyses use different systems for categorizing vehicles. Traffic analyses categorize vehicles based on the number of axles. The air quality analysis is based on vehicle weight, while the noise analysis is based on the number of tires.
The project team will utilize a correspondence table to convert the traffic forecasts from the Riverside County Model ( RIVCOM), which uses the four- class system, into the eight- class system used for air quality analysis and the five- class system used for noise analysis based on recent experience working with Caltrans.
Additionally, Caltrans may require collection of traffic counts Average Daily Trips ADT)/ Peak Hour by vehicle type and axle within the vicinity of Hargrave interchange for traffic index calculations. However, this is unknown at this time and volume development for this analysis has not been included as part of this scope of work.
The following tasks will be conducted as part of the Traffic Volumes Report:
o Data Collection
The following data will be required to prepare the traffic analysis for the proposed project:
Existing Counts. The Consultant team will contract with a qualified data collection company to obtain existing peak hour and roadway segment counts for areas identified in the TOAR and TSR. Based on prior experiences on similar projects, Caltrans may request for two days of 24- hour intersection turn volumes for study intersections. Freeway segment data will be collected from Caltrans Performance Measurement System ( PeMS) data source or other approved sources.
Information on Cumulative Projects. Information about major approved or pending cumulative projects will be gathered from the City' s Planning Division and the adjacent jurisdictions of County of Riverside and City of Beaumont so that traffic Exhibit " A" - 23 675
EXHIBIT" A"
generated by those projects may be incorporated into the TSR and TOAR. The socioeconomic data in the Riverside County Transportation Model ( RIVCOM) will be reviewed to ensure that applicable cumulative projects are included in the forecast scenario of the model. Major development projects to be included are the remaining unbuilt portions of the Sundance Specific Plan, Butterfield Specific Plan, Sunset Crossroads Specific Plan, Rancho San Gorgonio Specific Plan, Banning Municipal Airport redevelopment, and applicable projects within County of Riverside and City of Beaumont.
o RIVCOM Travel Demand Model Refinement
For purposes of this analysis, the RIVCOM will be utilized for developing forecast traffic volumes. As previously referenced, it should be noted that the adjacent vicinities of County of Riverside and City of Beaumont has many future development projects and roadway circulation network improvements ( e.g., 1-10 Bypass) that are currently either under planning or to be constructed prior tproject opening year. Based on prior experience on other projects within the City, the following would need to be included for analysis:
Cumulative Projects: The model' s socioeconomic data under the future scenario will be evaluated to ensure that all cumulative projects are appropriately included in the model. Based on our experience using RIVCOM, the model doesn' t include full build- out of majority of projects in Riverside County. The model would need to be updated to appropriately include the socio- economic data for such projects prior to developing forecast traffic volumes for this analysis. 1-10 Bypass: Banning to Cabazon Project: The project team had previously worked on the traffic analyses for the 1-10 Bypass - Banning to Cabazon project.
This project is located east of the City of Banning. There is currently no local roadway that connects the City of Banning to the unincorporated community of Cabazon to the east except for the 1-10. The 1-10 Bypass project will construct a new local roadway to connect Banning and Cabazon to provide an alternative route between the two jurisdictions.
City of Banning Update of Traffic Fee Component of the Development Fee Program: The consultant team had previously prepared the update to the traffic fee component of the City' s Development Impact Fee ( DIF) Program. The fee program examined intersection operations and recommended planned capacity and signalization improvements for build- out of the General Plan. Consultant had previously examined the Hargrave Street corridor as part of the fee program update.
The consultant team will discuss with Caltrans and City staff to confirm the updates required in RIVCOM within the project study area to ensure all projects and roadway circulation improvements are included in the future analysis scenarios.
o Existing Traffic Volumes
As previously described, existing traffic volumes will be developed using existing peak hour intersection turn volumes for study intersections and daily traffic Exhibit " A" - 24 676
EXHIBIT"A"
volumes for roadway segments. Freeway segment volumes will be developed using PeMS data.
The methodology of developing existing traffic volumes will be finalized in consultation with Caltrans and City staff in the memo.
o Opening Year Traffic Volumes
The consultant team will develop opening year traffic volumes for intersections, roadway segments, and freeway segments identified for analysis. It is anticipated that the opening year volumes will be developed based on forecast data obtained from updated RIVCOM and in consultation with Caltrans. The methodology of developing opening year traffic volumes will be finalized in consultation with Caltrans in the memo.
Design Year Traffic Volumes
The consultant team will develop design year traffic volumes for intersections, roadway segments, and freeway segments identified for analysis. It is anticipated that the design year volumes will be developed based on forecast data obtained from updated RIVCOM and in consultation with Caltrans. Design year volumes for intersections, roadway segments, and freeway segments will be developed by post-processing base year and future year traffic model volumes obtained from RIVCOM. Design year volumes will be developed by applying the National Cooperative Highway Research Program (NCHRP)
procedures to obtain post-processed traffic volumes from the model. The methodology of developing design year traffic volumes will be finalized in consultation with Caltrans in the memo.
o Draft/ Final Traffic Volumes Report
The consultant team will prepare traffic volume summary tables and figures along with a volume development report for both the TSR and TOAR. The draft traffic volume report will be submitted to Caltrans and the City as an Adobe Acrobat PDF file for review. The consultant team will address up to one round of comments from Caltrans and City for finalizing the Traffic Volume Report. Upon addressing comments, the final Traffic Volume Report will be submitted to Caltrans for approval.
Deliverables: Traffic Volumes Report [ Draft and Final] o Cultural Resources
Prepare an Archaeological Survey Report ( ASR), an Historical Resources Evaluation Report (HRER), and a Historic Property Survey Report (HPSR) for the proposed undertaking pursuant to Section 106 of the National Historic Preservation Act (NHPA), the National Environmental Policy Act (NEPA), and the California Environmental Quality Act ( CEQA). The reports will be completed pursuant to Caltrans guidelines and formats. All efforts will be completed by, or under the supervision of, cultural resources management professionals that meet Secretary of the Interior and Caltrans Professional Qualifications Standards (PQS) for Archaeology and Architectural History. Efforts completed for this task are outlined
Exhibit "A" - 25 677
EXHIBIT" A"
below:
Area of Potential Effect Delineation: Cultural resources management staff will develop an Area of Potential Effect ( APE) Map and submit to Caltrans for review.
For the purposes of this scope, the APE is generally defined as Hargrave St. and the associated ROW between Lincoln St. and Ramsey St., as well as the on/ offramps and John Street between Florida Street and Hargrave Street and the shoofly limits within UPRR right- of-way as described herein. This scope includes up to two updates to the APE Map based upon Caltrans comments.
Research: As the cultural resources records for Riverside County are not currently available due to the closure of the Eastern Information Center ( EiC) and as no updates have been provided by the Office of Historic Preservation ( OHP) as to when they will become available at a new location, this scope does not include a record search within the California Historical Resources Information System ( CHRIS). However, cultural resources management staff will submit a records search request for the approved APE to Caltrans and the City of Banning to obtain any cultural resources records the agencies may have on file.
Staff will additionally review applicable databases, such as the NRHP, CRHR, BERO, etc., to identify any listed cultural resources located within the APE plus a
0.5-mile buffer. Staff will further research geomorphology and land use history through resources such as historic aerials and topographic maps.
Outreach: Cultural resources management staff will request a tribal consultation list and records search of Sacred Lands Files ( SLF) through the Native American Heritage Commission ( NAHC) for the APE. Staff will contact the Native American Tribes listed on the NAHC' s consultation list to request any information about cultural resources or sacred sites in or near the APE. Outreach will include one initial correspondence and up to one additional follow- up correspondence to the Tribes on the contact list. Staff will also contact up to two historical organizations or societies as part of the outreach effort for the ASR. Any additional outreach effort required by Caltrans will require an adjusted scope and fee.
Field Survey: Staff will conduct a pedestrian survey of the entirety of the APE.
Survey methods will be non- collective, and all identified cultural resources will be recorded utilizing CA DPR 523 series forms. This scope also accounts for the evaluation of recorded historic resources for eligibility for listing in the California Register of Historical Resources ( CRHR) and National Register of Historic Places NRHP).
Reports: Upon conclusion of all research, outreach, and field survey efforts, an ASR, HRER, and HSPR will be produced that will follow Caltrans formats and guidelines.
Exclusions
Due to the built environment of the project area, it is assumed that neither Extended Phase I Report ( XPIR) nor an Archaeological Evaluation Report AER) will be necessary and, therefore, not included in this scope This scope does not include any effort related to consultation with the State Historic
Exhibit " A" - 26 678
EXHIBIT" A"
Preservation Officer ( SHPO)
This scope does not include any effort related to formal consultation with Native American Tribes. All outreach to Tribes outlined in the scope is for the purposes of gathering information for the report and does not constitute consultation required under AB52 ( CEQA, as amended) or Section 106 of the NHPA
Deliverables:
Area of Potential Effect Map
Archaeological Survey Report
Historical Resources Evaluation Report
Historic Property Survey Report
o Biological
Natural Environmental Study ( Minimal Impacts) ( NES- MI) The consultant team will prepare a Natural Environment Study ( Minimal Impacts) NES- MI in accordance with the Caltrans Environmental Handbook, Volume 3.
The NES- MI will document and evaluate the natural habitat and other land cover types in the project area and determine whether the proposed project would result in impacts to special- status species/ habitat. The NES- MI will be prepared using the Caltrans prescribed format available on the Standard Environmental Reference ( SER) website ( August 12, 2022). If species have the potential to occur, a Biological Assessment ( BA) report would be required; however, listed special- status species or their habitats are not expected to occur in the project area and are therefore excluded from this scope.
In order to determine the likelihood of special- status species occurrence on site, our team will conduct a literature search of publicly available biological resources lists and maps ( e.g., the California Native Plant Society ( CNPS) Inventory of Rare and Endangered Plants of California, the California Department of Fish and Wildlife ( CDFW) California Natural Diversity Database ( CNDDB), and the United States Fish and Wildlife Service ( USFWS) Information for Planning and Consultation ( IPaC) database). Our team biologists will also utilize their knowledge of southern California biological resources to determine the likelihood of any special- status species occurrence on site. If necessary and upon Caltrans request, we will prepare a formal inquiry letter for Caltrans to submit to the USFWS and the CDFW requesting identification of any State or federally listed species potentially occurring in the area.
Following the literature review, our team biologists will perform reconnaissancelevel field surveys of the Biological Study Area to assess plant and wildlife habitats and to document existing conditions ( including vegetation mapping and photographs). Two field visits by two biologists are assumed for this effort.
The consultant team will identify applicable permits necessary for implementation of the construction phase of the project. Coordination with the resource agencies Exhibit " A" - 27 679
EXHIBIT"A"
i.e. USFWS, CDFW, Regional Water Quality Control Board [ RWQCB]), may be necessary and would be conducted in coordination with and under the guidance of Caltrans. Many cities and counties in California have tree preservation ordinances and local land use policies with which transportation agencies and their agents must comply.
Focused surveys for Crotch's bumble bee (Bombus crotchii) are not anticipated to be required due to the condition of the project site based on a preliminary evaluation of aerial imagery and are not included in this scope of work. o Jurisdictional Delineation ( JD)
The consultant team will conduct a routine wetland delineation and areas of potential jurisdiction will be evaluated according to the United States Army Corps of Engineers ( USACE) Wetlands Delineation Manual (Environmental Laboratory, 1987), Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region ( Environmental Laboratory 2008), and State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State (State Water Resources Control Board 2019). The jurisdictional limit of non-wetland waters will be identified following the procedures set forth in 33 Code of Federal Regulations ( CFR) 328.3(e) and applicable resource agency guidelines. Further, the extent of any streambed and associated riparian areas subject to review by the CDFW under Section 1602 of the Fish and Game Code will be determined. The jurisdictional delineation will be conducted simultaneously with the reconnaissance-level field survey required for the NES-MI. Our team will prepare a Preliminary Jurisdictional Delineation ( PJD) memo that will include an analysis of wetland features within the project boundary. This preliminary analysis will help determine whether there are USACE jurisdictional waters as early in the project review process as possible. The memo will be submitted directly to the City, will be informative in nature and is not anticipated to have comments or require revisions. The full results of the delineation will be presented in a Jurisdictional Delineation report that will include mapping of any wetland and jurisdictional areas. This report will define the project constraints associated with non-wetland waters, wetlands, and riparian habitat. The jurisdictional delineation report will be an attachment to the NES-MI. The results of the determination are subject to verification by the USACE, RWQCB, and CDFW. We have included up to four hours of coordination with the resource agencies and City regarding the jurisdictional status of delineated features.
o Bat Habitat Assessment
A bat habitat assessment will be conducted within the project area to determine whether suitable trees or other roosting habitat for bats occur. If suitable roosting habitat is present within the project area and is anticipated to be impacted, this scope does not include the effort to cover the additional effort for nighttime bat surveys.
Exhibit "A" - 28 680
EXHIBIT"A"
A Bat Habitat Assessment Report will be prepared following completion of the habitat assessment. The report will document the results of the habitat assessment. The locations of suitable trees or other roosting habitat and confirmed bat roosts, if present, will be clearly shown in map figures included with the report. The report will also provide recommendations for appropriate site- and species-specific avoidance and minimization strategies. One round of consolidated City review and comment is assumed for the Bat Habitat Assessment Report. The Bat Habitat Assessment Survey Report will be an attachment to the NES-MI. lffocused surveys during maternity nesting season are required, a scope and budget adjustment would be required. o MSHCP Consistency Analysis
The following details the scope required to conduct a NES-MI and MSHCP consistency analysis. Additional species and biological resources surveys will be recommended if site conditions warrant and regulatory requirements mandate.
We will conduct a literature review to identify sensitive species known or reported to occur within the project area. The literature review will include the California Natural Diversity Database, the California Native Plant Society Electronic Inventory, and MSHCP documents. Our team biologist familiar with the habitats and sensitive resources of the region will conduct a general on-site field survey.
Additionally, a qualified biologist will conduct a habitat assessment for sensitive fairy shrimp. Based on the literature review and field survey, an assessment of the potential habitat value for survey species identified in the MSHCP and identification of any additional focused species surveys that may be necessary including burrowing owl, narrow endemic plants, etc.). The Consistency Report will include discussion of: 1) the presence ofjurisdictional wetlands, waters of the U.S., or streambeds/habitats as defined by the U.S. Army Corps of Engineers USAGE), Regional Water Quality Control Board ( RWQCB), and California Department of Fish and Wildlife (CDFW), respectively: 2) results of any focused surveys, if needed; 3) project consistency with the conservation objectives of the MSHCP and recommendations of measures to achieve consistency, as necessary; and 3) impacts to sensitive biological resources, graphics, and maps as needed to show the project location and vicinity, the project relationship to designated critical habitat areas, and the project relationship to NEPA for any biological resources or habitat areas on the site that may require additional study for CEQA review or for compliance with the MSHCP.
The report will be submitted electronically. Upon review/revision, we will submit a PDF of the final report. The PDF will include all text, graphics, and supporting appendices. If requested, hard copies may be provided on a time-and-materials basis. A copy of the NES-MI ( and associated JD/Bat Assessment and MSHCP Consistency Analysis) will be sent to the City ( MSHCP-permittee) as required under the MSHCP.
Exhibit "A" - 29 681
EXHIBIT" A"
o Determination of Biologically Equivalent or Superior Preservation ( DBESP} Report ( Optional}
The MSHCP requires preparation of a DBESP when Riverine/ riparian resources, burrowing owl, or NEPSSA plants, and some other MSHCP- covered resources, are found to be present on site and would be impacted by the project. Based on initial review and potential for diversion of flows west of Hargrave Street, the proposed project may impact riverine/ riparian resources as the feature present is assumed to also be jurisdictional by CDFW. If based on the field surveys that the sensitive resources described above or any other MSHCP- covered resources are identified onsite and will be impacted, a DBESP will be prepared consistent with the April 2023 template using the surveys, hydrology, drainage water quality and other technical information and reporting prepared as part of this scope of work and submit to the City for review and comment. Once comments have been addressed and revisions approved by the City, the City will submit the DBESP to the Western Riverside County Regional Conservation Authority ( RCA), for agency review. The DBESP would be reviewed by the CDFW and USFWS during a 60- day review and response period. Upon receipt of comments, we will revise the draft DBESP and submit a final DBESP to the City for submittal to CDFW and USFWS. If further technical analysis is required by the agencies for inclusion in the DBESP, beyond that identified in this scope of work, amendment to this scope would be required. Also, under the MSCHP, impacts to resources maybe be achieved through one of the following mechanisms: 1) use of credits in an approved mitigation bank; 2) on- site mitigation or 3) off- site mitigation at an approved site. It is assumed that credits at an approved mitigation bank will be utilized for this project. Coordination and negotiation with mitigation banks, and identification and assessment of on- or off- site mitigation locations, are not included in this scope and would require an amendment. No additional MSHCPrelated services are provided with the scope and cost included in this proposal i.e. Joint Project Review).
o Focused Burrowing Owl Survey ( Optional)
The project site lies near an MSHCP burrowing owl survey area. If the project limits include the burrowing owl survey area and if suitable habitat is present, a qualified biologist will conduct a focused survey in accordance with the Burrowing Owl Survey Instructions for the MS HCP. A burrow survey will be conducted during the burrowing owl breeding season ( March 1 through August 31) in search of natural burrows or suitable man- made structures within the project site and a 500- foot buffer around the site ( collectively referred to as the " study area").
If potential owl burrows ( natural or man- made) are found, or if owls are observed during the burrow survey, then we will conduct four additional site visits on separate days, either in the morning, one hour before sunrise to two hours after sunrise, or in the early evening, two hours before sunset to one hour after sunset.
The locations of all
Exhibit " A" - 30 682
EXHIBIT" A"
suitable burrowing owl habitat, potential owl burrows, burrowing owl sign, and any owls or sign observed will be recorded with a Global Positioning System device.
A focused burrowing owl survey is required for all sites with suitable burrowing owl habitat within 30 days prior to ground disturbing activities, whether initial survey results are positive or negative. If survey results are positive, additional follow- up surveys, avoidance, or relocation of owls in coordination with the CDFW, or monitoring may be required. In the event that it is determined that burrowing owls occupy the project site, prior to any on- site development, and are anticipated to be impacted, the City shall document proposed impacts and suitable compensatory mitigation, if required, to the RCA, CDFW and USFWS in a DB ESP.
The consultant team will prepare and submit a letter report to the City in electronic format describing the survey methodologies and results of the focused burrowing owl survey. One round of consolidated review and comment is assumed for the focused burrowing owl survey report. A copy of the report will be sent to the Western Riverside County MSHCP Biological Monitoring Program by the City as required under the MSHCP. The report will be included as an attachment to the NES- MI.
Burrowing owl surveys can last anywhere from one to five months during the survey season but are recommended to be conducted evenly throughout the survey season if possible, to eliminate the probability that late and/ or early season owls are not detected.
This task and budget does not include the additional pre- construction survey or relocation services.
o Narrow Endemic Plant Species Survey Area ( NEPSSA) Survey ( Optional) The project site lies near a NEPSSA study area for Marvin' s onion ( Allium marvinii) and many- stemmed dudleya ( Dudleya multicaulis ). Should the project limits include NEPSSA survey area and if suitable habitat is present, a qualified biologist will conduct two focused surveys in May/ June 2025 and June/ July 2025 to determine if any of the NEPSSA plants are present.
The objective of the survey will be to determine presence or absence of the target species and, if present, to quantify and map the distribution of the species on the project site. All plant species detected on the site during the survey will be identified to the extent necessary to determine rarity and listing status. The survey will consist of two site visits- spanning the peak flowering season of the target species. These surveys must be conducted during this timeframe to avoid agency scrutiny. Surveys conducted outside of this time period may be rejected by the resource agencies ( CDFW, USFWS, and/ or Western Riverside County Regional Conservation Authority [ RCA]), and additional surveys during the appropriate time period may be required by the resource agencies.
The consultant team will prepare a letter report describing the survey methodologies and results of the focused NEPSSA surveys to be submitted to the City. One round of consolidated review and comment is assumed for the focused NEPSSA survey report. A copy of the report will be sent to the MSHCP Biological Exhibit " A" - 31 683
EXHIBIT " A"
Monitoring Program by the City as required under the MSHCP. The report will be included as an attachment to the NES- MI.
Deliverables:
NES- MI [ Draft and Final]
JD [ Draft and Final]
Bat Habitat Assessment [ Draft and Final]
MSHCP Consistency Analysis [ Draft and Final]
DBESP Report [ Draft and Final] ( Optional)
Focused Burrowing Owl Survey ( Optional)
NEPSSA Focused Survey ( Optional)
o Air Quality
Develop a work plan explaining the assumptions and methodology for the Air Quality Report to Caltrans Staff for review and approval prior to beginning the development of the report. The work plan will outline the construction, traffic data, and modeling assumptions.
Deliverables: Air Quality Report Work Plan ( pdf)
The Air Quality Report will be prepared in accordance with the Caltrans Standard Environmental Reference ( SER) Chapter 11 ( Air Quality) and the annotated outline. The Air Quality Report will address requirements under transportation conformity, NEPA, and CEQA criteria. The technical report will include the following discussions and analyses:
Setting. The analysis will include discussions of the affected environment including meteorology/ climate of the project area; existing air quality conditions; federal, state, and local air quality rules and regulations; and approved air quality plans.
Transportation Conformity. The project area is in nonattainment for ozone and PM2. 5. Transportation conformity requirements will be identified and evaluated for the project. Transportation conformity will be at regional and project levels:
Regional Conformity. Regional conformity of the project will be demonstrated by the project inclusion in the latest conforming regional transportation plan ( RTP) and the federal transportation improvement program ( FTIP). This includes coordination with City, County, and Caltrans regarding project inclusion in the latest transportation plans and programs.
Project Level Conformity ( CO Hot Spot Analysis). The carbon monoxide CO) hot spot analysis will be based on the CO protocol developed by UC Davis.
Project Level Conformity ( Particulate Matter Hot Spot Analysis). The project is exempt from project- level conformity under 40 CFR 93.126 Railroad/ Highway Crossing). Therefore, the analysis will document this exemption and explain that the project is a grade separation that does not Exhibit " A" - 32 684
EXHIBIT" A"
change the number of through lanes and does not change the channelization or signalization status of intersections.
Project Greenhouse Gas Emissions. Greenhouse gas ( GHG) emissions and impacts from the project would be evaluated following the current Federal and State guidance. The effects of transportation control measures in reducing project emissions will be described.
Mobile Source Air Toxics ( MSAT). MSAT analysis will be performed following the FHWA Interim Guidance Update on Mobile Source Air Toxic Analysis in NEPA Documents ( January 2023).
Short- Term Construction Air Quality Impacts. Air quality impacts due to short- term project construction activities will be evaluated. Project construction emissions will be quantified based on project construction information using agency approved emission calculation tools. The analysis will also identify appropriate control measures to minimize construction emissions.
Deliverables: Air Quality Report ( pdf)
o Noise Study
Noise Study Report Work Plan: develop a work plan explaining the assumptions and methodology for the Noise Study Report to Caltrans Staff for review and approval prior to beginning the development of the report.
The work plan will outline the noise measurement locations and modeling assumptions, including receiver locations and hourly traffic volume assumptions.
Deliverables: Noise Study Report Work Plan ( pd'f)
Noise Study Report: A traffic noise study will be conducted in accordance with the Traffic Noise Analysis Protocol developed by Caltrans to produce a Noise Study Report. The protocol requires identification of noise impacts at different types of activity areas affected by the project. The noise study will address both the State and Federal noise abatement criteria ( NAC) to support the NEPA CE. The following tasks will be conducted to prepare the noise study:
Identify Potential Sensitive Receptors. Based on aerial images and a field visit, potential sensitive receptors for noise impacts will be identified and mapped.
Measure Existing Noise Levels. Existing noise levels will be measured at representative receiver locations within the study area to quantify existing worst- hour noise levels and to provide data for model calibration purposes. The field work plan and methodology memo will be provided to the City and Caltrans approval prior to Exhibit " A" - 33 685
EXHIBIT" A"
the collection of noise measurements. Within the noise study area, consultant will perform concurrent directional traffic counts by vehicle classification and determine speeds of all major roads during on- site short- term noise monitoring and collect one shortterm ( 15 minute) noise measurements at six locations. Traffic noise will be modeled using TNM 2.5, as currently required per Caltrans' Standard Environmental Reference ( SER) and FHWA guidance.
Model Future Noise Levels. Modeling is required to calculate noise levels throughout the project corridor using FHWA' s Traffic Noise Model ( TNM) would be used to calculate existing noise levels and predict future noise levels with and without the project. The model will be calibrated to the measured noise and traffic conditions and then used to predict existing and future noise levels. Traffic noise modeling will be conducted in accordance with the Caltrans recommended procedures. Traffic noise will be modeled using TNM 2.5, as currently required per Caltrans' SER and FHWA guidance. It should be noted that TNM 3.0 may be required at the time of the noise analysis, and as such would be used by the project team.
Construction Noise. Construction noise will be predicted using methods outlined in the protocol that utilize the Roadway Construction Noise Model. This task assumes that the Noise Study Report will not identify reasonable or feasible noise abatement and that a Noise Abatement Decision Report ( NADR) will not be necessary.
Deliverables: Noise Study Report ( pdf)
Phase 1 Environmental Site Assessment { Hazardous
Materials)
The Initial Site Assessment ( ISA) scope of services described in this task addresses the due diligence procedures and methodology presented in the American Society for Testing and Materials ASTM) Standard Method E 1527- 13, Standard Practice for Environmental Site Assessments and Chapter 18 of the California Department of Transportation ( The Department) document titled Project Development Procedures Manual ( 1999). The Project Development Procedures Manual states that " every project that includes excavation, structure demolition or modification, or the purchase of new right- of-way, will require an ISA to determine if known or potential hazardous waste is present within the project limits".
Exhibit " A" - 34 686
EXHIBIT " A"
The Caltrans Handbook refers to conducting hazardous materials assessments consistent with ASTM 1527- 21. This scope limits the Subject Property to Hargrave Street between Lincoln Street and Ramsey Street including the adjacent frontage properties, all four 1-10 Interchange ramps up to the freeway gore areas, along the UPRR right- of-way between San Gorgonio Avenue and
approximately 4,500 linear feet east of Hargrave Street.
The ISA provides the following:
o An identification of Recognized Environmental Conditions RECs)
o An opinion of the impacts on the property resulting from conditions identified during the investigation, by a qualified Environmental Professional ( EP)
o An opinion, by a qualified EP, on the need for additional investigations
o A statement consistent with ASTM E 1527- 21, 12.13, on the qualifications of the EP and the suitability of the ISA to meet the requirements of The All Appropriate Inquiry Rule, CFR 40 312.
The assessments will reflect the general national standard of practice and the local customary practice as understood by the EP.
The EP will use ASTM 1527- 21 along with our judgment and experience when reviewing results of the assessment and in identifying findings and RECs.
Findings relative to potential hazardous waste facilities within and adjacent to the project boundaries will be summarized in the final ISA report. The following tasks refer to only that information that is defined as reasonably ascertainable.
o Records Review: This task will generally consist of an environmental database record search, aerial photograph review, and review of historical maps and sources.
o Site Reconnaissance: Conduct a site reconnaissance at the subject property consistent with ASTM E 1527- 21,
Section 9. The site reconnaissance will be non- invasive. We will not collect or analyze any samples. We assume that we will be allowed appropriate access to areas of the site and that the site reconnaissance shall be conducted as a single event. Should an additional site reconnaissance be
required due to access limitations, the additional site reconnaissance shall be considered additional services. o Interviews: Consistent with ASTM E 1527- 21, the
consultant team will make a reasonable attempt to conduct interviews with current and past property owners,
neighboring property owners in the case of abandoned
Exhibit " A" - 35 687
EXHIBIT" A"
properties, or local agency representatives with knowledge of the project area.
ISA Report Preparation: Prepare a summary report for the subject property. The report will be formatted consistent with Appendix X4 of ASTM E 1527- 21. The report will include conclusions and recommendations based on the findings of the ISA. The Caltrans ISA Checklist will be completed and included with the final report.
Since results of the ISA are unknown, hazardous materials testing is excluded from this scope of services, with the exception of AOL, which is included as optional.
Community Impacts ( Optional)
A Community Impact Assessment ( CIA) will be prepared, consistent with the guidelines in the FHWATechnical Advisory T6640. 8A, Caltrans CIA Handbook ( October 2011 ), Caltrans CIA template ( 2024) and other applicable guidance from the FHWA and the Caltrans SER Web sites. The consultant team reviewed the Caltrans SER and determined that a mid- level CIA would be appropriate for this project.
This was determined because of the likelihood of property acquisitions to accommodate for the widening of Hargrave Street. The CIA is anticipated to focus on land use impacts, consistency with applicable State, Regional, and Local Plans, community character and cohesion, relocations and real property acquisition, traffic and
transportation/ pedestrian and bicycle facilities, utilities, emergency services, and public involvement. The CIA will provide a description of existing, adopted, and proposed land uses on and in the immediate vicinity of the project site, including employment and activity centers.
The CIA will also address the proposed project' s consistency with relevant local, regional, and State regulations and land use, transportation, and air quality plans. Housing, employment, and population conditions, as well as the locations of important community facilities in the vicinity of the project site will be described. Relevant demographic and land use information for the project study area will be mapped. The project may require parcel acquisitions and relocations. An analysis of the project' s potential right- of-way impacts and associated socioeconomic impacts will be discussed in the CIA.
The CIA will also address federal environmental justice requirements and evaluate whether the project would increase/ decrease transportation equity in the affected community of Banning. The project may include the closure and/ or rerouting of several streets; therefore, a discussion of the project' s impacts on community access will also be provided in the CIA.
Exhibit " A" - 36 688
EXHIBIT" A"
The CIA will also provide recommendations to avoid, minimize, and/ or mitigate potential adverse impacts of the proposed project where feasible and warranted.
One round of consolidated review and comment is assumed for the Community Impact Assessment.
Deliverables: Community Impact Assessment ( CIA) [ Draft and Final]
Paleontological Resources ( Optional)
To address the potential for the project to impact sensitive paleontological resources per CEQA and NEPA, as well as other State and local regulations and requirements regarding paleontological resources, the consultant team will prepare a combined
Paleontological Identification Report/ Paleontological Evaluation Report ( PIR/ PER) during PA&ED. The PIR/ PER will follow the guidelines set forth by the California Department of Transportation Caltrans) Standard Environmental Reference ( SER) Environmental Handbook, Volume 1, Chapter 8 - Paleontology, as well as guidelines established by the Society of Vertebrate Paleontology and industry best practices. Completion of the PIR/ PER will involve the following tasks:
Background Research. The consultant team will conduct a fossil locality search through the records of the Natural History Museum of Los Angeles County ( NHMLAC). The fossil locality search is necessary to document the status and extent of previously recorded paleontological resources within the project area and within the same or similar deposits as those found in the project area. This information will help determine the types of paleontological resources that may be encountered during project development. The consultant team will examine current geologic maps of the project area and review relevant geological and paleontological literature to document which geologic units are present within the project area. The literature review will provide additional information regarding the types of paleontological resources that may occur in those deposits and their scientific significance, as well as the methods necessary to mitigate any impacts to those resources. Paleontological Identification
Report/ Paleontological Evaluation Report. The consultantteam will document the results of the fossil locality search through the NHMLA and the literature review in a PIR/ PER. The PIR/ PER will assess whether there are known or reasonably anticipated paleontological resources within the project footprint and based on the description of proposed work and excavation parameters, determine whether project excavation will impact those resources. If this research indicates Exhibit " A" - 37 689
EXHIBIT" A"
that significant resources may be impacted by project development, the PIR/ PER will make recommendations regarding mitigation efforts and the preparation of a Paleontological Mitigation Plan ( PMP). One round of consolidated review and comment is assumed for the Paleontological Identification Report/ Paleontological Evaluation Report.
Deliverables: PIRIPER [ Draft and Final]
Water Quality ( Optional)
The consultant team will prepare a Water Quality Assessment Report WQAR) for the project that follows the Caltrans December 2022 Water Quality Assessment Report Content and Recommended Format. The WQAR will discuss watershed and drainage characteristics, surface receiving waters, groundwater hydrology, regulatory requirements, pollutants of concern, receiving waters conditions, objectives, and beneficial uses, and floodplains. The report will discuss construction site, Design Pollution Prevention, and Treatment Best Management Practices BMPs) that are applicable to the project per Caltrans' Storm Water Quality Handbooks Project Planning and Design Guide. The WQAR will also discuss any Low Impact Development ( LID) features that are included as part of the project to address water quality impacts. The project' s impacts on water quality will be evaluated and pertinent regulations and/ or avoidance, minimization, and/ or mitigation measures, where appropriate and necessary to prevent adverse water quality impacts, will be identified.
Information to be obtained from the Storm Water Data Report ( SWOR); and Hydrology Report and incorporated into the WQAR entails proposed construction and operational BMPs, disturbed soil area, new impervious surface area, additional impervious surface areas to be treated from the project, existing and proposed drainage patterns, existing and proposed rate and volume of stormwater runoff, and proposed construction and operational BMPs. Information on depth to groundwater, proposed depth of excavation or pile installation, the potential for groundwater dewatering during construction, soil types, and erosion potential will be obtained from project Geotechnical Report. Additionally, information on riparian habitat, jurisdictional waters, and aquatic- dependent species and impacts to those biological resources will be obtained from the natural resources evaluations. One round of consolidated review and comment is assumed for the Water Quality Assessment Report.
Deliverables: Water Quality Assessment Report [ Draft and Final] Aerially Deposited Lead ( AOL) Investigation ( Optional) Exhibit " A" - 38 690
EXHIBIT" A"
The consultant team will prepare a workplan and submit to Caltrans for review.
Soil Samples: Caltrans requires AOL boring interval to be 300 feet or less, and depending on the lateral distance of the excavation, more than oneline of borings is sometimes required. We assume only one line of borings is required for this project. According to the Caltrans Guidance, samples for AOL testing should be obtained from depths extending to the bottom of proposed construction excavations. Since higher AOL concentrations are usually found near the ground surface and the AOL concentration usually diminishes with depth, we are proposing a two- phase program in an attempt to reduce costs. The boring and sampling depth for the first phase will be limited to 4 feet. If soils are determined to have high levels of lead, then a second phase field sampling would be required to collect samples from greater depths ( to proposed excavation depths). The scope given below is for the first phase of work only.
We will excavate no more than 8 shallow borings, within Caltrans right- ofway, to collect near- surface material samples for AOL testing. Samples will be collected from borings excavated using a 3-inch stainless steel handauger. Near- surface soil samples will be collected approximately at 0.5,
1.5, 3 and 4-footdepths from each boring.
We will forward the soil samples to a California Certified analytical laboratory for testing:
All samples shall be tested for total lead using U.S. EPA Method 6010B,
Samples that contain greater than or equal to 80 mg/ kg of total lead shall be analyzed for soluble lead using California Waste Extraction Test ( citric acid extraction) for extractable lead,
Samples that contain greater than or equal to 5 mg/I of extractable lead using CA- WET ( citric acid), shall be analyzed using DE- WET ( deionized extraction) for de-ionized extractable lead, Samples that contain greater than or equal to 1,000 mg/ kg of total lead, or greater than or equal to 5 mg/I of extractable lead using CA- WET citric acid) shall be analyzed using the EPA Toxic Characteristic Leaching Procedure ( TCLP) for leachable lead, and
Ten percent of soil samples collected shall be analyzed using U.S.
EPA Method 9045C for pH.
Yellow Thermoplastic Traffic Stripping Samples: The yellow thermoplastic traffic striping will be sampled and tested for concentrations of lead and chromium. No more than 4 samples will be collected within Caltrans right- of-way.
The retrieved paint samples will be immediately placed in clean glass jars with teflon lids. Jars will be labeled with project information including the project name and number, sample number, location from which the sample was collected, and date and time of sampling. All samples will be entered Exhibit " A" - 39 691
EXHIBIT" A"
on chain- of-custodyforms and transported to a certified laboratory for testing.
Samples shall be analyzed for total lead using U.S. EPA Method 6010B,
Samples shall be analyzed for Chromium using U.S. EPA Method 6010B,
Samples that contain greater than or equal to 80 mg/ kg total lead shall be analyzed for soluble lead using California Waste Extraction Test ( citric acid extraction) for extractable lead,
Samples that contain greater than or equal to 50 mg/ kg total chromium shall be analyzed for soluble lead using CA- WET ( citric acid extraction),
Samples that contain greater than or equal to 100 mg/ kg of total lead, or greater than or equal to 5 mg/I of extractable lead using CA- WET ( citric acid) shall be analyzed using the EPA Toxic characteristic Leaching Procedure ( TCLP) for leachable lead, and Samples that contain greater than or equal to 100 mg/ kg of total chromium, or greater than or equal to 5 mg/I of extractable lead using CA- WET ( citric acid) shall be analyzed using TCLP for teachable lead.
AOL Report: Following the AOL investigation, we will prepare a report for the project, summarizing the findings of the lead testing investigation. The report will include findings of the field sampling, results of laboratory tests and the statistical analysis, and recommendations for reuse of on- site soils excavated during construction.
Deliverables: AOL Report ( pdf)
5.3.VISUAL IMPACT ASSESSMENT ( VIA) OPTIONAL
VIA Work Plan: Develop a work plan explaining the assumptions and methodology for the Visual Impact Assessment to Caltrans Staff for review and approval prior to beginning the development of the VIA. The work plan will outline the level of VIA recommended for the project along with a preliminary outline, number of recommended visual simulations and key viewpoints recommended.
Visual Impact Assessment: We assume a VIA Memorandum, which analyzes the changes to the visual setting and aesthetics associated with construction and implementation of the project, shall be prepared. The analysis will be performed using methods and protocol developed by the Federal Highway Administration ( FHWA) and adopted by the Caltrans and will utilize Caltrans' VIA Memorandum template. The principal components of the visual setting will be inventoried and shall include: views, viewsheds, viewer groups, visual resources and Exhibit " A" - 40 692
EXHIBIT"A"
the quality and character of the project corridor. We will consider and identify potential visual aesthetic treatments for the project which will enhance the project will also be identified and considered. A context sensitive solution approach shall be utilized and implemented in the preparation of the VIA Document.
As part of this task, we will attend up to three ( 3) meetings and coordinate with the Client, consultant, Caltrans and other key team members as requested and/or reasonably required to provide recommendations.
Deliverables:
VIA Work Plan ( pdf)
Memorandum Visual Impact Assessment Document ( pdf)
Assumptions:
A Sediment Transport Study is not required.
6. PLANS, SPECIFICATIONS & ESTIMATES { PS& E)
This task shall include detailed engineering calculations, design, construction plans, specifications and special provisions and engineer's construction cost estimate and bid schedule for the project that will enable the City to advertise and award the construction contract for the project.
The responsible Consultant/Engineer shall sign all Plans, Specifications, and Estimates PS&E) and engineering data furnished by him/her, and where appropriate, indicate his/her California registration number. The Consultant shall prepare and furnish Special Provisions for items of work included in the plans which are not covered in the Standard Specifications, Caltrans-approved standard special provisions, and City approved standard special provisions.
Federal regulations require a Value Analysis study on all federal aided projects with a total cost ( construction, right-of-way, and support) exceeding $ 50 million. The Hargrave Street Grade Separation will be federally funded and therefore a Value Analysis should be included in this scope.
6.1. REPORTS
Water Quality Management Plan
Consultant will prepare a Water Quality Management Plan (WQMP) for the project as required for urban runoff from municipal separate storm sewer systems (MS4 permit). The scope of the WQMP will include recommendations for post-construction permanent best management practices (BMPs), including source control (structural and non-structural) and treatment BMPs.
Recommendations for BMPs will be incorporated into the project's PS&E. This work includes documentation and incorporation of environmental requirements and mitigation measures, NPDES, temporary and permanent BMPs, air/water quality, erosion/sediment control) into the Project construction documents.
Compliance with the Municipal Separate Storm Sewer Systems ( MS4) Permit will be a dual process. Caltrans will require a Stormwater Data Report ( SWDR) to comply with the MS4 Exhibit "A" - 41 693
EXHIBIT" A"
Permit for work within their right- of-way. For the City portion, compliance with the Whitewater River Watershed MS4, a Water Quality Management Plan ( WQMP) is required for Priority Development Projects. Since the grade separation project does not fit within one of the seven categories established in the guidance, a WQMP is not required; however, the MS4 Permit does require the project implement Best Management Practices to the Maximum Extent Practical ( MEP), which will we document in the WQMP template format.
Assumptions:
Consultant shall provide base Project data ( areas, slopes, etc.) for the Storm Water Pollution Prevention Plan ( SWPPP). The Contractor shall be required to engage a licensed engineer to prepare the SWPPP.
Deliverables:
Water Quality Management Plan ( WQMP)
Storm Water Pollution Control Plans
Storm Water BMP Plans
Storm Water Pollution Plan Preparation ( SWPPP)
Notice of Intent
Hydrology & Hydraulics Reports
The Hydrology and Hydraulics Report shall quantify the magnitude and frequency of design flows from adjacent areas for the Project area, as well as the peak flows and volumes attributable to the proposed improvements. It will also include a description of the proposed on- site drainage improvements and any treatment Best Management Practices ( BMPs) to be incorporated into the design to satisfy National Pollutant Discharge Elimination System NPDES) Municipal Separate Storm Sewer Permit ( MS4 Permit) requirements.
The Consultant will investigate hydrologic and hydraulic features of the site as necessary to accommodate the grade separation.
Design storm events to be analyzed are 10- year, 50- year, and 100- year storm events.
Deliverables:
Draft Hydrology & Hydraulics Report
Final Hydrology & Hydraulics Report
Traffic Management Plan
A Traffic Management Plan ( TMP) will be developed with the objective of the TMP being to provide continuous traffic circulation and access, with adequate space for safe and efficient construction. The TMP will be coordinated with project stakeholders. Development of the staged construction and traffic detours, closures or alterations to traffic patterns will be Exhibit " A" - 42 694
EXHIBIT" A"
included.
Prepare Caltrans District 8 Transportation Management Plan ( TMP) Data Sheet for Caltrans approvals. Lane closure charts for the 1-1 Oramps will be provided by Caltrans and incorporated into the specifications.
We assume analysis of one alternate detour route and up to 10 intersections.
Since results are unknown, design for intersection improvements is not anticipated. If design is needed, temporary design plans would be considered as additional services or be provided by the Contractor.
The TMP shall be developed according to Caltrans TMP Guidelines. TMP strategies include:
Public Information
Motorist Information
Incident Management
Construction Strategies
Demand Management
Alternate Routes ( or Detours)
Assumptions:
Although the TMP shall be prepared per Caltrans guidelines, it is anticipated that Caltrans review and approval of the TMP shall be limited to portions impacting their right- of-way only.
Deliverables:
Draft Traffic Management Plan
Final Traffic Management Plan
Geotechnical Investigations & Report
Consultant shall conduct geotechnical investigation, and shall report findings to support structures, pavement, and other portions of the Project requiring geotechnical support.
Consultant will provide geotechnical, geologic and seismic design recommendations.
Consultant will provide geotechnical and foundation recommendations for roadway, bridge, retaining walls, and other structures, as required.
Consultant will prepare a geotechnical, materials and bridge foundation report with information gathered during the site visit and review of existing subsurface data, geotechnical borings, results obtained from the alternative analysis, and the preliminary bridge and retaining wall foundation data.
Geotechnical Field Exploration & Laboratory Testing
It will be the responsibility of the Consultant to notify Underground Service Alert ( USA) and provide traffic control. The approved locations will be marked in the field and USA will be Exhibit " A" - 43 695
EXHIBIT" A"
notified. Traffic control in the City right- of- way ( when required) for the field investigation will be performed in accordance with the California Joint Utility Traffic Control Manual, the Manual on Uniform Traffic Control Devices ( MUTCD) and the Standard Specifications for Public Works Construction per City requirements. Traffic control in Caltrans right- of- way will be performed in accordance with Caltrans Standard Plans.
The deep boreholes will be excavated using a truck- mounted rotary- wash drill rig. Soil cuttings will be temporarily stored onsite in 55- gallon drums, tested for contaminants, then disposed offsite. The shallow boreholes will be excavated using a truck- mounted or track- mounted drilling rig equipped with 8-inch diameter hollow- stem augers. Spoils generated from the hollow- stem auger borehole excavations will be mixed with cement and water and used to backfill the boreholes. Asphalt concrete cold- patch will be used to replace asphalt that is removed by excavations, and quick- set cement will be used to replace concrete that is removed by excavations.
Laboratory Testing
Consultant field personnel will collect soil samples for laboratory testing, including bulk samples of near surface soils and small disturbed and relatively undisturbed ring samples of deeper soils. The small disturbed and relatively undisturbed soil samples will be collected using split- spoon samplers at a vertical interval of about 5 feet, alternating between the Standard Penetration Test ( SPT) sampler and the Modified California Drive ( MCD) sampler. Samples of subsurface soils will be logged during the field investigation, secured in their containers or collected in plastic bags, and transported to the Consultant laboratory.
Consultant will select representative soil samples for laboratory testing. Various laboratory tests will be performed to determine or derive physical and engineering characteristics of soils.
Anticipated laboratory soil tests include: in-situ moisture content and density, grain size distribution, Atterberg limits, direct shear, consolidation, unconsolidated- undrained triaxial, Rvalue, maximum density and optimum moisture content, and soil corrosion tests. Tests will be conducted in general accordance with California Test methods or ASTM standards.
Preliminary Foundation Reports
PFRs are required for non- standard design elements located within Caltrans right- of-way only.
Based on current project layout, Consultant will prepare a Preliminary Foundation Report PFR) to provide preliminary geotechnical information to assist structural designers in the Type Selection process. These PFRs will be prepared using the available subsurface data and the format will be in accordance with the current Caltrans Guidelines.
Geotechnical Engineering Analyses
Results obtained from the field investigation and laboratory testing will be used to characterize subsurface soils and conditions and create idealized soil profiles for design purposes. The following analyses will be performed for the project:
Evaluation of seismicity and estimation of Peak Ground Acceleration based on the Caltrans design criteria, and recommendations of an ARS curve for the bridge structural design.
Exhibit " A" - 44 696
EXHIBIT"A"
Assessment of soil liquefaction potential, seismic settlement, and lateral spreading.
Foundation analysis for bridge and retaining walls.
Assessment of global slope stability and settlement of embankments.
Evaluation of soil corrosivity conditions and recommendations for mitigation measures.
Design of pavement structural section in accordance with the Caltrans method.
Report Preparation
Consultant will analyze the results and present them in the geotechnical report. The geotechnical report will be prepared to include recommendations for design and construction of bridge foundations, bridge type selection, earth retaining structures, cut and fill slopes, pavement, and drainage facilities.
It is assumed that Caltrans will review only the improvements in their right-of-way; therefore, a Foundation Report will be prepared for retaining walls within Caltrans right-of-way. A Geotechnical Design Report and a Materials Report will be prepared for the improvements within Caltrans right-of-way. A Geotechnical Report will be prepared to include all other improvements within the project. The Foundation Report for non-standard retaining walls within Caltrans right-of-way will be prepared in accordance with the Caltrans GuidelineFoundation Reports for Earth Retaining Systems ( ERS) dated June 2017. The Geotechnical Design Report (GDR) will be prepared in accordance with Caltrans guideline dated December 2006. The Materials Report will be prepared in accordance with Caltrans Highway Design Manual Topic 114 dated November 2017.
Assumptions:
Geotechnical Investigation is allowed between 8am and 4pm on weekdays.
Engineer Stamped Traffic Control Plans are not included. Any borings requiring traffic control are assumed to be performed in accordance with the WATCH Manual. If required, Consultant can prepare Traffic Control Plans signed by a licensed Civil or Traffic Engineer for geotechnical boring work for an additional fee.
Infiltration testing is not anticipated.
Deliverables:
Geotechnical Report
Foundation Report (FR)
Geotechnical Design Report (GDR)
Materials Report (MR)
Landscape & Aesthetic Concepts
Based on input provided by the City, the stakeholders and the information gathered during the site reconnaissance, the Consultant shall define opportunities and constraints including site features and context, climatic influences, pedestrian and vehicular circulation systems, Exhibit "A" - 45 697
EXHIBIT"A"
landscape planting, and view corridors for use in the preparation of the landscape concept plan. Conceptual plans or exhibits shall be submitted. The landscape concept shall contain an initial plant palette, planting design, and median hardscape treatments. Consultant shall prepare an image board composed of relevant imagery. Proposed hardscape and softscape materials and finishes shall be included to further illustrate the design intent. Image boards may be presented at community outreach meetings, at the City's discretion.
Colored 2D exhibits shall be prepared for railroad bridge and retaining wall aesthetics.
Aesthetic options may be presented at community outreach meetings for stakeholder input.
Assumptions:
Two ( 2) revisions to the landscape concepts is included in this scope.
Bridge and retaining wall aesthetics/ architectural features should be similar to those found at the Sunset Avenue Grade Separation in the City of Banning.
Deliverables:
Landscape Concepts
Bridge and Retaining Wall Aesthetic Concepts
Existing Conditions Imagery
Existing Context Diagram
Opportunities and Constraints Diagram
Design Narrative
Site Features Inspiration Imagery
Retaining Wall Aesthetic Concept Elevations
Railroad Bridge Fencing Aesthetic Concept Elevations
Pedestrian Fencing Aesthetic Concept Elevations
Conceptual Hardscape Materials & Finishes Plan & Imagery Conceptual Planting Materials Plan, Palette List & Imagery Existing and Proposed Perspective Rendering Views
Structure Type Selection Report
A Structure Type Selection Report will be prepared for the railroad bridge. The bridge type report will include a discussion of foundation and falsework requirements, seismic and aesthetic considerations, traffic handling requirements, staging, and construction cost.
Anticipated construction methods for building the bridge off-site and moving it into place will be identified in the Type Selection process and coordinated with the project geometry.
Consultant will submit Type Selection documents to the City, UPRR and CUPC for review and approval.
A Type Selection Report (TSR) will be required to be prepared for the Hargrave Undercrossing Retaining Wall and for the Hargrave Street Underpass bridge. The TSR will follow the guidelines of Caltrans Memo to Designers ( MTD), Section 1-29 "Structure Type Selection", Exhibit "A" - 46 698
EXHIBIT" A"
and Caltrans Office of Special Funded Projects ( OSFP) Information and Procedures Guide, Section 4-2 "Structure Type Selection".
The purpose of the TSR is to further evaluate the design of each structure and selected the appropriate structure and will conduct a constructability review to identify any potential challenges with the selected structure type. The TSR will encompass:
Type Selection Memo: this will document the selection process used to choose the type of structure, it will discuss the pros and cons of the structure and potential construction challenges associated with the chosen structure, the design criteria that will be used including the seismic design criteria, and preliminary foundation recommendations that will be based off the Preliminary Geotechnical Report.
General Plan of the proposed structure: This will include an Elevation View, Plan View, and Typical Section for each structure.
General Plan Estimate: This will be the estimated construction cost for the proposed structure based on a high- level quantity takeoff for each structure.
The TSR for the underpass will be submitted to the City, UPRR, and CPUC for review and approval. The TSR for the undercrossing walls will be submitted to the City, and Caltrans. It is anticipated that a Type Selection Meeting ( TSM) will be required for each structure. A TSM is expected with Caltrans for the Hargrave Street Undercrossing retaining wall, and a TSM is expected with UPRR for the Hargrave Street Underpass. Each of these meetings are expected to be virtual.
Deliverables:
Structure Type Selection Report
1 OHargrave Street Undercrossing Retaining Wall TSR
Hargrave Street Underpass Bridge TSR
Virtual TSM with Ca/trans for the l-10 Hargrave Street Undercrossing Retaining Wall Virtual TSM with UPRR for the Hargrave Street Underpass Bridge
6.2. CALCULATIONS
All roadway calculations and structural analyses and design will be performed using Caltrans' current standards and requirements.
Civil/ Survey Calculations
The Consultant shall provide the following roadway calculations:
Geometric traverse and right- of-way
Template notes and slope staking note.
Profile
Grid grades.
Exhibit " A" - 47 699
EXHIBIT" A"
Survey calculations shall include measurements of square footage for certain fee takes and the associated closure reports necessary for PS& E.
Quantity calculations shall be submitted with the Cost Estimates.
Calculations shall be submitted at the 60% and 90% milestones and updated as required beyond the 90% milestone. The 60% calculations { Draft) shall undergo a cursory QA/ QC review. The 90% { Final) calculations shall be fully checked and reconciled.
Assumptions:
Cross sections for proposed roadway features ( CL, TC, FL) will be provided at 25- foot intervals and key points.
Deliverables:
Draft Civil/ Survey Calculations
Final Civil/ Survey Calculations
Structural Calculations
Structural calculations shall be provided for the bridge and any retaining walls that are not covered by Caltrans Standard Plans or are manufacturer-/ contractor- designed retaining walls.
MSHTO and Caltrans criteria shall govern the design of the structures.
Calculations shall be submitted at the 65% and 95% milestones and updated as required beyond the 95% milestone. The 65% calculations { Draft) shall undergo a cursory QA/ QC review. The 95% { Final) calculations shall be fully checked and reconciled with the Independent Checker. Supplemental calculations will be submitted at 100% as needed.
The design of the Hargrave Street Undercrossing Retaining Walls will utilize AASHTO LRFD Bridge Design Specifications 8th Edition with interims from Caltrans, Caltrans Memo to Designers, and Caltrans Seismic Design Criteria, along with Caltrans Standard Plans and Specifications.
The design of the Street Underpass will utilize the latest version of the American Railway Engineering and Maintenance- of-Way Association { AREMA) Code as required by UPRR.
Deliverables:
Draft Structural Calculations at 65%
Final Structural Calculations at 95%
Supplemental ( or Updated) Structural Calculations at 100% Independent Check
Independent Structural Calculations shall be performed between the 65% and 95% milestones.
Assumptions:
Exhibit " A" - 48 700
EXHIBIT" A"
The bridge and retaining walls shall undergo a full independent check, and the deliverable shall include a second set of independent structural check calculations.
Deliverables:
Independent Structural ( Bridge) Calculations
6.3.PLAN PREPARATION
Plans shall be prepared and submitted for the 35%, 65%, 95%, 100% and Issued for Bid ( IFS) or Final) milestones. All plan checks, except Caltrans, UPRR and CUPC plan reviews, shall be submitted electronically through the City of Banning plan check portal. One ( 1) set of 24-inch x 36-inch original mylar signed/ sealed plans shall be submitted for the IFB submittal.
Plans shall be prepared electronically according to the CADD Standards established in the approved Project Management Plan.
The following sections of this Scope of Services describe specific categories of plans ( e.g.
Roadway Plans). Consultant shall not submit plans separately; all plans noted shall be submitted as a combined set at each milestone submittal.
Based on feedback received during the Project Concept Report phase from the City, Caltrans, and UPRR, we will prepare 35%, 65%, 95%, and 100%, and Issue for Bid ( IFS) Plans to the City for review and comment. The plans will include the necessary civil and structural modifications within the project area. The scope and fee are based on the attached sheet count.
The plans will be prepared in accordance with applicable City of Banning, County of Riverside, Caltrans, Standard Plans for Public Works Construction, and CA MUTCD, and UPRR standards.
General Plans
General plans may include title sheet, vicinity and location map, sheet index, location map, construction notes, construction legend, standard symbols, telephone numbers of utilities and other affected agencies and businesses, basis of bearing and benchmark, general notes and abbreviations.
Deliverables:
35%, 65%, 95%, 100% Plans
Survey Control Plan
Survey and horizontal control plan shall be developed to provide street and rail centerlines and bridge ties to establish project control points.
Deliverables:
65%, 95%, 100% Plans
Right- of-Way Plans
Exhibit " A" - 49 701
EXHIBIT" A"
Sheets shall delineate the existing right- of-way, and the acquisitions and easements specifically Temporary Construction Easements) that are available for the Contractor' s use.
Assumptions:
Temporary Construction Easements will not be shown elsewhere in the plans. Ifthe City desires to show them in the plans, they will appear only on the Right- of-Way Plans.
Deliverables:
65%, 95%, 100% Plans
Roadway Plans
Roadway or related facilities plans shall be prepared in conformance with the current City Design and Standard Plans for roadway within City right- of-way and shall be per Caltrans standards and requirements within Caltrans right- of-way.
Roadway plans will include demolition and removal plans, typical sections, plan and profile, intersection details, off- site improvement plans, contour grading plans, temporary water pollution control plans, erosion control plans and construction details.
Working roadway cross sections will be prepared but we do not anticipate including these in the final plan set.
Roadway plans may include:
Demolition and Removal Plans
Typical Sections
Cross Sections
Plan and Profile
Intersection Details
Off- Site Improvement Plans
Grading Plans
Erosion Control Plans
Construction Details
Deliverables:
35%, 65%, 95%, 100% Plans
Railroad Tracks Plans
Railroad tracks or related facilities plans shall be prepared in conformance with the current UPRR and CUPC standards and requirements within UPRR right- of-way.
Prepare railroad track plans in conformance with current UPRR and CPUC standard plans and formatting requirements that. will include the following: general notes, details, construction phasing, shoofly typical sections, shoofly plan and profile, shoofly geometry table, shoofly cross sections, mainline track typical sections, mainline track plans and profile, mainline track geometry table, and mainline track cross sections. Railroad plans assume mainline track does not need to be raised.
Exhibit " A" - 50 702
EXHIBIT" A"
Railroad plans may include:
Mainline Tracks Plans
Shoofly Tracks Plans
Typical Sections ( Mainline & Shoofly)
Cross Sections ( Mainline & Shoofly)
Plan and Profile ( Mainline & Shoofly)
Geometric Data Table ( Mainline & Shoofly)
Deliverables :
35%, 65%, 95%, 100% Plans
Traffic Plans
Traffic plans may include:
Traffic Signal Plans
Pavement Delineation & Signage Plans
Traffic Handling Plans
Stage Construction Plans
Detour and Construction Area Sign Plans
Street Lighting Plans
Traffic Signal Plans will be prepared for the intersections of Hargrave Street and 1-10 EB On/ Off ramps and Hargrave Street and 1-10 WB On/ Off ramps.
Pavement Delineation & Signage Plans will be prepared for Hargrave Street from Ramsey Street to Lincoln Street.
Traffic Handling Plans will be prepared for the project along Hargrave Street from Ramsey Street to Lincoln Street.
Stage Construction Plans shall identify the general sequence of work. The Construction Schedule shall be based on the stages shown in the plans.
Detour and Construction Area Signage Plans will be provided showing routing ( detours) for any full closures ( such as long term, overnight, or weekend closures). Detour Plans will be provided for Hargrave Street, Lincoln Street, 1-10 EB/WB On- ramp closure, and 1-10 EB/WB Off- ramp closure.
Street Lighting Plans shall be provided for Hargrave Street and 1-10 ramps within the project limits. Lighting will be required under the railroad bridge structure. It is assumed that no temporary lighting will be required. Photometry will be developed, and the plans will depict pole and luminaire type and locations, pull box and power source locations, and wiring/ circuit diagrams, schedules, and details ( as necessary).
Traffic plans will include traffic signal plans, pavement delineation and signage plans, traffic handling plans, stage construction plans, detour and construction area signs, and street lighting plans. We anticipate three construction phases for the phasing plans.
Deliverables:
35%, 65%, 95% and 100% Plans
Exhibit " A" - 51 703
EXHIBIT" A"
Utility Plans
Consultant shall identify existing utilities based on collected record, survey, and pothole data.
Disposition ( protect- in-place, abandon, relocate, relocate by others, etc.) of existing utilities shall be identified.
Proposed utility locations shall be based upon the Consultant' s designed elements as well as information provided by third- party utility companies, including the undergrounding of electrical, telephone, cable facilities and petroleum transmission pipelines. Consultant shall design the City Utility relocations per the Cities' standards.
Consultant will develop a concept that relocates the sewer, water, and gas conflicting utilities along a new utility route. This concept will route the sewer lines along Livingston Street across the tracks to Florida Street and run east along John Street to tie back in at Hargrave Street.
Water and other dry utilities will be relocated deeper within Hargrave during the excavation of the road. Data tables for each utility identifying size, material, class, bearings, lengths will be included on each plan sheet. Demolition or abandonment limits of existing utilities will be identified.
Sanitary Sewer Plans: Existing City sanitary sewer facilities are located along Hargrave Street.
The existing sewer main along Hargrave Street between Ramsey Street and Lincoln Street will require lowering to provide clearance for the new railroad bridge abutments. The existing sewer main goes from 8-inch VCP sewer main from Ramsey Street to John Street to 15-inch VCP sewer main from John Street to Lincoln Street. There are also three sewer manholes that will need to be reconstructed. The Consultant shall consider the need for a sewer bypass to maintain uninterrupted service during the construction phase. The 15-inch VCP sewer main along John Street will need to be adjusted to tie into the sewer main on Hargrave Street. Private property sewer lateral detail plans will be provided for re-establishing sewer lateral connections for the existing commercial buildings and residential houses adjacent to Hargrave and John Street to the newly constructed sewer mains.
Water Plans: Existing City water line facilities are located along Hargrave Street. The existing 14- inch CMLWS water main along Hargrave Street between Ramsey Street and Lincoln Street will require lowering to provide clearance for the new railroad bridge abutments. Private property water service detail plans will be provided for re-establishing service connections for the existing commercial buildings and residential houses adjacent to Hargrave Street to the newly constructed water main.
Kinder Morgan Oil Pipeline: Existing 20" Kinder Morgan Oil pipeline is located 65 ft south of the train tracks. This pipeline runs along the train tracks within the project area limits. The Consultant shall coordinate with Kinder Morgan on the relocation plans to accommodate the new railroad bridge abutments.
Pothole Data Sheet( s): The potholes shall be identified on the plans. A pothole log shall be provided depicting station/ offset, coordinates of pothole, utility information such as size, material, and depth, and elevations of existing ground and top of utility.
Assumptions:
Exhibit " A" - 52 704
EXHIBIT" A"
Existing utilities will be protected when possible.
Sewer, oil and water proposed relocations will be done in-kind for pipe size and materials.
Deliverables:
35%, 65%, 95% and 100% Plans
Landscaping & Irrigation Plans
Landscape and Irrigation plans shall be prepared in conformance with City' s Specific Plan, City' s Water Conservation Ordinance and Caltrans standards and requirements.
Landscaping Plans shall indicate plant species, sizes, quantities and locations with notes, legends, detailed reference callouts and planting details.
Irrigation Plans shall indicate all components and facilities for a permanent automatic irrigation system to support the improvements. Irrigation systems include, but is not limited to, sprinkler head layout, piping, valves, water supply Point- of-Connection( s), irrigation controllers with notes and callouts.
Irrigation system design shall incorporate current industry technology and installation methods to produce an efficient system operating within a public environment. Also included shall be the equipment and material legends, and installation details for proposed irrigation facilities.
Prepare landscape irrigation plans, details, notes and calculations portraying irrigation connection, backflow, controller, mainlines, sleeves, lateral lines, head layout and emitters for 100% coverage. The irrigation design will meet the specifications set forth in the State' s Water Efficiency Ordinance.
Irrigation system design shall incorporate current industry technology. Plans will provide notes for restoring existing landscape at the edges of the limits of work where there is disturbance due to the new irrigation design. It is understood that reclaimed water lines do not exist within the project limits.
Prepare landscape plans, schedule and details illustrating areas of planting, limits of planting, plant species, quantities, size, on- center spacing, water classification, details and notes. All proposed plantings will comply with the State' s Water Efficiency Ordinance.
We do not anticipate any irrigation systems within UPRR or Caltrans right- of-way.
Assumptions:
Off- site landscaping is limited to restoring existing landscaping within the areas of disturbance for the proposed improvements.
Reclaimed Water lines do not currently exist within the project limits.
Deliverables:
35%, 65%, 95% and 100% Plans
Irrigation Plans
Irrigation Details
Irrigation Schedule and Notes
Planting Plans
Planting Details
Planting Schedule and Notes
Exhibit " A" - 53 705
EXHIBIT" A"
Drainage Plans
Plans shall be provided for any proposed storm drain facilities, including Post Construction Structural BMPs. Plan and profile sheets shall be provided for all mainline storm drains. Plans shall include connector pipe profile sheets and miscellaneous construction detail sheets, as required, for detailing connections to existing facilities, and other miscellaneous details.
The primary conveyance system within the project area is surface flow that is collected in a ditch that runs along John Street, Banning Airport and eventually to the east into Smith Creek Channel. There is also an RCP that ranges in size from 30-inch to 54-inch owned by RCFC & WCD that collects stormwater along Hargrave Street and adjacent properties south of the train tracks all the way to Smith Creek Channel.
Drainage plans will depict the proposed system connecting to the existing system that exists as part of the City Master Plan at the intersection of Lincoln and Hargrave Street. We anticipate designing a new storm drain from the sump that extends to the south parallel to the existing storm drain due to grade differential. This will join the existing City maintained portion of the system at Barbour Street.
Deliverables:
35%, 65%, 95% and 100% Plans
Bridge Plans
Layout sheets, elevations and details shall be provided for the structure selected in the Structure Type Selection Report.
Prepare a UPRR format bridge plan for the Hargrave Street Underpass railroad structure selected in the Structure Type Selection Report.
The 35% plans shall consist of the General Plan and Foundation Plan.
Caltrans Standard Plans and City/ County Standards may be referenced, where applicable.
Deliverables:
35%, 65%, 95% and 100% Plans
Retaining Wall Plans
Layout sheets, elevations and details shall be provided for the necessary retaining walls on the project.
The analysis, design, and layout of retaining wall types are included in this scope. The Consultant shall coordinate with Caltrans on the type of retaining walls needed for this project.
Caltrans Standard Plans and City/ County Standards may be referenced, where applicable. 35% plans shall show preliminary layouts but retaining wall details will not be included at that submittal milestone.
We anticipate the following:
Two ground anchor walls under 1-10
Exhibit " A" - 54 706
EXHIBIT" A"
Two Caltrans Standard Modified Type 1 walls along the south side of the westbound ramp intersection
Two Caltrans Modified Type 1 walls along the north side of the eastbound ramp intersection
Two cantilevered concrete retaining walls on the north side of the railroad bridge Two secant pile walls south of the UPRR bridge in the higher retained areas between Lincoln Street and the UPRR right- of-way
Two Caltrans Standard Modified Type 1 walls near Lincoln Street in the shorter retained areas where these are more cost- effective.
The additional walls located outside of Caltrans and UPRR right of way, that are located south of the proposed UPRR underpass have been scoped to be modified Caltrans Standard Plan walls, with the exception of the wall that will be required to support the Banning Industrial Park. A total of 10 sheets have been assumed for these walls.
Deliverables:
35%, 65%, 95% and 100% Plans
Log of Test Borings
Log of Test Borings sheets will be included as part of the structure plans. The consultant shall prepare the Log of Test Borings sheets in accordance with Caltrans Standard Procedures.
Deliverables:
35%, 65%, 95% and 100% Plans
6.4. SPECIFICATIONS
The Consultant shall prepare and furnish Special Provisions for items of work included in the plans which are not covered in the Standard Specifications, Caltrans- approved standard special provisions, and City approved standard special provisions.
Technical Specifications and Special Provisions shall conform to the Greenbook and the City of Banning Department of Public Works latest and Caltrans Standard Specifications and standards for the bridge and retaining wall portions of the design.
The consultant team will prepare technical specifications based upon the boiler plate supplied by the City. Bid items will be described as reasonably required in the General Provisions and will be incorporated in the Contractor' s bid list. References for the technical provisions to the City Standards and Standard Specifications for Public Works Construction ( Greenbook), Caltrans, or other appropriate specifications will be shown. 35% specifications will take the City boiler plate and provide a draft version that identifies the technical sections needed for the project.
Assumptions:
Exhibit " A" - 55 707
EXHIBIT" A"
Technical Specifications and Special Provisions shall be prepared in Microsoft Word format.
General Conditions ( boilerplate) shall be provided by the City and shall be updated by the Consultant.
Deliverables:
35%, 65%, 95% and 100% Plans
6.5. COST ESTIMATES
Throughout the development of the PS& E, the Consultant shall update the preliminary cost estimate.
For construction costs, Consultant shall provide detailed project quantity estimates and cost estimates at the 65%, 95%, 100%. Bid Schedules shall also be provided with each line item referenced to a payment item in the Specifications. The 35% Cost Estimate shall be detailed but will not include crossreferences with the Specifications and the Bid Schedule.
In addition to construction cost, overall capital costs ( including right- of-way and soft costs) shall also be provided at each milestone. Costs other than construction costs will require input and direction from the City.
The consultant team will prepare an Opinion of Probable Construction Costs ( OPCC) based on anticipated construction items and quantities for comparison to project budget and assistance during the Contractor' s bidding process. Unit prices will be derived from readily available current bid information based on similar projects within the area. Backup will be generated for lump sum items.
Contingencies will be shown, as agreed upon with City staff.
Assumptions:
Cost Estimates shall be prepared in MS Excel format.
Deliverables:
35%, 65%, 95% and 100% Plans
6.6. CONSTRUCTION SCHEDULE
The Consultant shall prepare a minimally detailed construction Critical Path Method ( CPM) schedule to support the calculation of the number of Working Days for the Project construction. The CPM schedule shall be provided at the 35%, 65%, 95%, and 100% milestones.
Deliverables:
35%, 65%, 95% and 100% Plans
6.7. VALUE ANALYSIS
The Consultant will provide a Value Analysis ( VA) in accordance with Caltrans PDPM Chapter 19. This entails the following:
Provide a qualified, independent Certified Value Specialist ( CVS) team leader to lead a VA study in accordance with Caltrans value methodology.
Provide VA study documentation in accordance with City of Banning guidance.
Exhibit " A" - 56 708
EXHIBIT" A"
Ensure that applicable data and correspondence and any other relevant information necessary for the VA study is collected, developed, and distributed.
Facilitate VA Team Meetings.
Develop the Draft VA Study Charter ( Attachments A, B, and C per the Caltrans Team Guide).
Leading VA study. Participants will include the City of Banning, project development team staff, and key outside project stakeholders ( local transportation agencies, local government, and permitting agencies). It is assumed that the City will provide any independent VA team members.
Complete the Preliminary VA Study Report with input/ review of VA Team and technical reviewers in accordance with the VA Report Guide - Third Edition and with the following items:
A distribution list for the VA reports must be developed with the City.
Submit Preliminary VA Study Report as an electronic copy; no more than 2 weeks following Initial VA Presentation, as specified in the report distribution list.
Coordinate with the City on the project stakeholders' responses to the Preliminary VA Study Report and prepare for an implementation meeting to resolve the disposition of the VA alternatives and finalize the VA study reportables ( costs, performance, and value indices).
Submit Final VA Study Report as specified in Caltrans VA Report Guide - Third Edition. Report should be submitted no more than 3 weeks following VA Final Presentation. Final VA Study Report will be an electronic copy in PDF format.
Provide Caltrans HQ VA Program Manager electronic copies of the Preliminary and Final VA Study Reports so they can be included in their annual reports to FHWA.
Deliverables:
Preliminary and Final VA Study Report
7. RIGHT- OF- WAY
Licensed land surveyors will perform right- of-way engineering, mapping, and field surveys required for this task. This Project will require the acquisition of additional right- of-way. The acquisition process shall be conducted in accordance with the California Government Code, Code of Civil Procedure, and corresponding Regulations. City will review and approve all rightof-way- related work and deliverables.
7.1. RIGHT- OF- WAY REQUIREMENTS
The Consultant shall determine right- of-way needs and prepare exhibit strip plot map for submittal to Caltrans Right- of-Way. The Consultant shall identify the need for new right- of-way, new access control, permanent easements, and temporary construction easements. The Consultant shall coordinate with affected agencies to determine right- of-way impacts ( including utility right- of-way needs). Caltrans will approve right- of- way requirements prior to initiating preparation of right- of-way maps.
The consultant team will prepare Parcel Impact Memorandums for up to four ( 4) commercial businesses. The memorandums will summarize temporary and permanent impacts to these businesses to assist in negotiations, agency approvals, and documentation of right- of-way Exhibit " A" - 57 709
EXHIBIT"A"
requirements.
Deliverables:
Right-of-Way Requirements Map
72. RIGHT- OF- WAY MAPS
The Right-of-Way Base Map prepared during the data collection phase shall serve as the base map indicating existing features. Right-of-Way Maps shall include the following:
Consultant shall identify improvements including monument business signs etc. that will be removed and or relocated as a part of the Project.
Consultant shall prepare right-of-way maps at a scale approved by Caltrans reflecting right-of-way for the Project, including acquisitions and easements required for maintenance access, drainage, material sites, utilities, and construction work areas, as necessary. The Consultant shall also show access control.
Consultant shall perform the Pre-Construction Record of Survey.
We anticipate providing right-of-way requirement mapping in our plan set and updating at each identified submittal.
Deliverables:
Right-of-Way Map
7.3. APPRAISAL MAPS, PLATS, AND DESCRIPTIONS
The Consultant shall hire a Right-of-Way Acquisition Consultant to prepare legal descriptions, plats, deeds, and maps for each parcel acceptable to Caltrans and the City for conveyance of marketable title interests and for accurate representation of right-of-way necessary for construction of the Project.
The Consultant shall prepare legal descriptions, plats, and maps acceptable to utility companies as required) and the City for conveyance of marketable title interests and accurate representation of easements necessary for construction of the Project.
The Consultant shall prepare right-of-way maps acceptable to Caltrans.
A licensed Appraiser hired by the Consultant will be responsible for the preparation of appraisals as required by Caltrans. The appropriately licensed appraiser shall be used for commercial/industrial buildings, private homes etc. Consultant shall provide the required documentation to the Right-of-Way Acquisition Consultant to allow them to prepare the necessary appraisals for any property required for the Project.
An experienced Right-of-Way Acquisition Consultant shall be responsible for right-of-way negotiations and coordination with City representatives.
The Consultant shall prepare the necessary Caltrans Local Assistance Paperwork associated with utility relocations.
Exhibit "A" - 58 710
EXHIBIT" A"
Consultant shall prepare exhibits and descriptions for Temporary Construction Easements ( TCE) to assist the City' s Right- of-Way Consultant in performing appraisals and acquisitions.
Land Title Services
The consultant team has an acute understanding of the history of government patents and the determination of land grant ownership priority rights. We will secure Preliminary Title Reports and Litigation Guarantees early in the acquisition process. When reports are delivered, our team will review and create Exception Reports, noting any exceptions that need to be cleared during the acquisition process. Our title team reviews all California Code of Regulations ( CC& R's) to ascertain any issues that need to be addressed during the acquisition process.
Real Estate Appraisal Services/ Appraisal Reports
The consultant team will coordinate the preparation of appraisal reports that will be used for the proposed acquisition of the property rights required. Our team of appraisers will appraise the necessary permanent and temporary property rights required for project. Valuations will include a determination of the Highest and Best Use of Properties, an analysis and determination of the " larger parcel" ( as defined by: Use, Contiguity, Common Ownership) as well as severance damages, if applicable to partial acquisitions. Appraisal reports will be used to establish the fair market value and become the basis for the determination of Just Compensation set by the County. All appraisals will be in compliance with Caltrans requirements and USPAP ( Uniform Standards of Professional Appraisal Practice). For non- complex acquisitions with valuations less than $ 15,000, Paragon will provide Broker Opinions of Value/ Waiver Valuations in lieu of appraisal reports.
Acquisition Services
The consultant team will perform the required acquisition services in accordance with the Caltrans Right of Way Manual; the Uniform Relocation and Real Property Acquisition Policies Act ( 49 CFR Part 24), as amended; Title 25 California Code of Regulations; California Code of Civil Procedures and the County own policies and procedures. The consultant team will prepare Receipt of Offer packages which list in detail all components of the offer delivered to the Owner. A thorough Quality Assurance Quality Control ( QA/ QC) will be performed by the Project Manager.
The consultant team will meet with Owners or their representative, ( typically 3 contacts or more) from the date the offer is tendered until the signing of a purchase and sale agreement. The consultant team will contact and negotiate in good faith with the property owner, owner' s agent, tenants and/ or lessees as required and appropriate) at appointed times convenient for them to present the formal written offer. The offer will be delivered in person and the agent shall explain the relevant details of the acquisition. Paragon takes pride in its ability to successfully negotiate property and property rights agreements and settlements using good interpersonal skills, a sound understanding of the facts and issues, and solid technical prowess.
The consultant team will maintain a parcel diary of all pertinent information and contacts made with respect to the acquisition negotiations. The diary will be updated documenting every contact with each property owner, including a summary of the status of negotiations indicating the concerns of the owner and all relevant information about the status of negotiations. We will coordinate the acquisition process Exhibit " A" - 59 711
EXHIBIT" A"
with the County, legal counsel and property owners. The executed documents { acquisition agreements and executed deeds, etc.) will be promptly transmitted to your team for acceptance and processing.
Relocation Assistance Services
The consultant team will prepare and present the General Information Notice, Relocation Brochure, Notice of Eligibility and conduct interviews with the tenants immediately after the offer is presented.
For the relocations required, we will contact and interview site occupants to discuss the project and their relocation needs and preferences. This is when the agent needs to receive information from the displace in order to ascertain their needs and desires for a replacement site.
The consultant team will keep detailed, up to date and concise files for each displaced business, person or household and will personally inspect all referral and replacement properties to confirm they are decent, safe and sanitary ( DS& S) and meet the needs of the displaced person( s). We will verify that move bid specifications are obtained for each commercial displace. A determination of furniture, fixture and equipment ( FF& E) ultimate disposition will take place early. We will prepare and negotiate FF& E offers.
We assume that coordination and managing the disposition of Surplus Properties is excluded.
Assumptions:
We anticipate up to 20 plats and legal descriptions.
We assume no right- of-way transactions with Caltrans.
Deliverables:
Plats and Legal Descriptions
TCE Descriptions & Exhibits
8. COORDINATION, AGREEMENTS & PERMITS
This task encompasses coordination with the City and its various departments ( such as Public Works, Community Development, Banning Electric Utility, Water and Wastewater, Transit, Police etc.), other involved agencies, private property owners and business owners for compatible design and phasing of construction with existing and proposed conditions. This task also encompasses the agreements and permits necessary to design and construct the Project.
Coordination may include:
a. Union Pacific Railroad { UPRR), Amtrak Sunset Limited, and the California Public Utilities Commission ( CPUC)
b. Caltrans District 8 ( Caltrans)
c. Riverside County Flood Control and Water Conservation District ( RCFC& WCD) d. United States Army Corps of Engineers ( USAGE)
e. Regional Water Quality Control Board ( RWQCB)
f. California Department of Fish and Game
g. Non- City Affiliated Utility Companies ( Gas, Frontier, Edison etc.) Exhibit " A" - 60 712
EXHIBIT" A"
h. Property and business owners, and residents
The Consultant shall provide technical support and prepare documents necessary for executing agreements and obtaining permits needed for the construction of the Project. Permits anticipated for the construction of the Project include:
i. UPRR Construction & Maintenance Agreement
j. CPUC General Order 88-B Application
k. Caltrans Encroachment Permit
I. RCFC& WCD Encroachment Permit
Permits necessary for the design of the project shall be obtained by the Consultant ( with City assistance, as necessary). Permits anticipated for the design of the Project include:
m. UPRR Right- of-Entry Permit
n. RCFC& WCD No- Fee Access Permit
o. Caltrans Encroachment Permit ( for surveying, potholing, etc.) The Consultant shall provide technical support and required documentation to the Right- of-Way Acquisition Consultant for escrow agreements, temporary and permanent easements, County recordation, all required notices associated with the acquisitions and permits.
City shall pay for ( or reimburse) any permit fees required for design and construction.
City shall waive ( or pay other departments for) any permit fees related to survey, potholing, geotechnical investigation, etc. within City right- of-way.
We have assumed an allowance of $15, 000 for permit fees.
Deliverables:
Permits, as required for design and construction.
8.1. UNION PACIFIC RAILROAD ( UPRR)
Coordination with UPRR Railroad will include a Right- of-Entry Agreement, the preparation and execution of a Construction & Maintenance Agreement, and plan submittals and review.
The Right- of-Entry Agreement will be executed between UPRR and the Consultant, permitting access for data collection ( e.g. survey). All personnel entering UPRR' s right- of-way shall complete Union Pacific Property Access Training ( UP-PAT).
We have assumed an allowance of up to $15, 000 for the UPRR License Fee, which will be determined by UPRR.
Assumptions:
The Consultant shall pay the License Fee and shall be reimbursed by the City.
Use of the UPRR right- of-way during design shall be limited to survey. and field inspection. Geotechnical investigations and potholing shall be performed outside of the UPRR right- of-way.
Exhibit " A" - 61 713
EXHIBIT" A"
Deliverables:
UPRR Right- of-Entry Agreement
Construction & Maintenance Agreement
Review and approval of the design by UPRR will be required. Formal approval is expected to be provided through execution of a Construction and Maintenance Agreement. The Consultant shall prepare the text and associated exhibits.
Deliverables:
UPRR Construction & Maintenance Agreement
Submittals
The Consultant shall submit plans to UPRR via the City for review and approval. The requirements of the UPRR/ BNSF Guidelines for Railroad Grade Separation Projects shall be followed, which includes the following submittals for Overpass structures:
Concept Submittal
30% Submittal
Final Plans Submittal
The Concept submittal shall include the following:
Plan, Elevation, and Typical Section of proposed grade separation.
Photo log with pictures of the proposed project location. Site pictures shall be in all controlling directions including North, East, South, and West. The plan view should show a reference location and direction for each picture.
The 30% submittal shall include the following:
Applicant response to Railroad review comments on the concept submittal. The 30% submittal shall reflect concept review comments.
Design Plans showing a Plan View, Elevation View, Typical Section, Construction Notes and Railroad Profile Grade Diagram.
Project Specifications and/ or Special Provisions, including Railroad coordination requirements.
Shoofly Design Plans
Drainage Report ( as required).
Construction Phasing Plans must show all required phasing, construction procedures, temporary shoring layout, controlling dimensions and elevations.
The Final Plans submittal shall include the following:
Applicant response to Railroad review comments on the 30% submittal. The Final Plans submittal shall reflect all previous review comments.
Design Plans showing a Plan View, Elevation View, Typical Section, Construction Notesand Railroad Profile Grade Diagram.
Project Specifications and/ or Special Provisions, including Railroad coordination requirements.
Exhibit " A" - 62 714
EXHIBIT" A"
Drainage Report ( as required).
Construction phasing plans must show all required phasing, construction procedures, temporary shoring layout, controlling dimensions and elevations.
At the conclusion of plan review and comment resolution, it is expected that UPRR will issue a letter of project acceptance.
Assumes UPRR will provide the initial construction and maintenance agreement, and our team will provide input. The City will provide necessary information not readily available to the consultant team. The City will take the lead in negotiating the agreement with UPRR.
Deliverables:
UPRR Concept Submittal
UPRR 30% Submittal
UPRR Final Plans Submittal
8.2.CALIFORNIA PUBLIC UTILITIES COMMISSION ( CUPC)
The Consultant shall provide the City will the necessary support, applications, drawings, exhibits, meetings, and other material required to obtain CPUC approval. For a General Order 88-B, the application package may include:
Request to CPUC Staff for Authorization to Alter Highway- Rail Crossing Pursuant to General Order 88-B ( Application Form)
Vicinity Map
General Plan & Profiles
CEQA Notice of Exemption
Traffic Handling Plans
Interim Conditions
Deliverables:
CPUC Field Diagnostic Meeting
CPUC General Order 88- B Application
The consultant team will provide the City with the necessary support, applications, drawings, exhibits, meetings, and other material required to obtain CPUC approval of the proposed grade separation of the Hargrave Street At-Grade Crossing DOT# 760695J, CPUC# 001 B-568. 80). This scope assumes CPUC approval will be obtained through the General Order 88-B process, and that the existing grade crossing will be removed and there will not be a temporary grade crossing with the shoofly tracks. Crossing warning device relocations and pre- emption calculations are excluded from this scope. The consultant team will organize and facilitate one virtual diagnostic meeting, one field diagnostic meeting, and one review/ coordination meeting during the application process. For a General Order 88-B, the application package encompasses:
Request to CPUC Staff for Authorization to Alter Highway- Rail Crossing Pursuant to General Order 88-B ( Application Form)
Exhibit " A" - 63 715
EXHIBIT" A"
Vicinity Map
General Plan and Profiles
Traffic Control Plans
Construction Staging Plans
CEQA Notice of Exemption
8.3.CALTRANS DISTRICT 8
Caltrans may exercise review and approval function through the City Project Manager at key points in the development process. All contacts with Caltrans will be directed through the City Project Manager.
The Consultant shall complete a Design Information Bulletin ( DIB) 78- 04 checklist for the geometric design. Once the DIB 78 is reviewed by Caltrans, Design Standard Decision Document ( DSDD) for bold design exceptions and for underlined design exceptions will be prepared for Caltrans approval.
The Consultant shall complete the Design Engineering Evaluation Report ( DEER) and shall support the City in obtaining an Encroachment Permit.
Deliverables:
Caltrans Design Engineering Evaluation Report
Caltrans Encroachment Permit
The consultant team will obtain encroachment permits for geotechnical work, hazardous materials testing, and survey within Caltrans right- of-way.
It is assumed that Caltrans approvals will be processed through the Design Engineering
Evaluation Report ( DEER)/ Short Form Quality Management Assessment Process QMAP). This encompasses preparing a DEER report per the Caltrans standard template which will summarize the project. The DEER report will be prepared in parallel with design development and while an encroachment permit is issued. We assume a dual permit is needed; one for applicable items in the design phase and another that the contractor will submit along with items that are required from them i.e. SWPPP, insurance, etc.).
If non- standard features are determined during design within Caltrans right- of-way, the consultant team will prepare a Caltrans Design Standard Decision Document DSDD) to document and obtain approvals of non- standard features. For budgetary purposes, we have assumed up to ten nonstandard features will be documented.
8.4. RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT The Consultant shall coordinate with RCFC& WCD for access to their right- of-way during the design phase via an Access Permit. A No Fee Access Permit typically covers:
Environmental or Engineer surveys
Site reconnaissance
Exhibit " A" - 64 716
EXHIBIT" A"
Water sampling
Temporary access for staging work
The Consultant shall assist the City in obtaining an Encroachment Permit ( if required) for construction.
An Encroachment Permit typically covers:
Trenching for installation of water, sewer, storm drain, cable, and other utilities Aerial utility crossings
Water monitoring and extraction wells, soil sample borings, and potholes Construction of trails, bridges, and other recreation/ transportation features Installation of landscape/ hard scape, curbs, driveways, sidewalk, pavements and fences or walls.
Deliverables:
RCFC& WCD No Fee Access Permit
RCFC& WCD Encroachment Permit ( if required)
A permit may not be issued since the impacted portion of the storm drain is maintained by the City; however, we assume that RCFC& WCD may want to review the Drainage Study to confirm there are no impacts to their portion downstream.
8.5. UTILITY COORDINATION
The Consultant shall provide utility coordination that entails coordinating the protection and relocation of existing facilities as described herein except for those procedures that must be performed by the City.
The Consultant shall coordinate with utility owners and the City with respect to utility related matters.
Consultant shall provide copies of all correspondence with utility companies and other utility related information to the City. Correspondence, as described herein, shall be prepared by the Consultant for either Consultant or City signature, as appropriate, as directed by the City' s Project Manager.
Consultant shall monitor responses of utility notices received and make recommendations for mitigating conflicts. Consultant shall provide written responses to utility companies regarding stated concerns and conduct design coordination meetings with utility companies as needed. Unresolved issues shall be brought to the attention of the City' s Project Manager as early as practical. Utility conflict issues shall be resolved prior to the completion of the final design plans as follows:
Consultant, through City staff, shall request and obtain a written acknowledgement of any conflicts from the respective utility owners.
Reasonable efforts shall be made to accommodate utility company requests for minor design changes to accommodate their facilities. Consultant understands that the utility companies are generally operating within the City right- of- way but may have prior rights to that of the City in some cases.
Consultant shall monitor each utility owner that has conflicting facilities and shall obtain relocation plans and other relevant information from utility owner. Consultant shall review relocation plans for conformance with the requirements of the project.
Exhibit " A" - 65 717
EXHIBIT"A"
Consultant will provide support to review and comment on third-party utility design plans provided by the utility companies ( Kinder Morgan, SCE, SoCal Gas, Frontier, AT&T etc). Plan review will consider routes; conflicts with other utilities; impacts to existing and proposed improvements; and potential easements.
Consultant shall coordinate inclusion of special provisions in City's bid documents for adjustments and relocations of utility facilities as alternate bid items, ifrequested by the owning utility. Said work may require that cooperative agreements be prepared by City between the City and the owning utility companies. Engineer shall provide information and exhibits as required to support the preparation of cooperative agreements, if needed.
For utility conflicts that require relocating, City staff will submit the official notice to the utility companies to relocate conflicting facilities.
Consultant shall make recommendations for special provision language regarding utility issues, recommendations for construction windows of time for utility relocation activities, recommendations for inclusion of utility bid items, etc.
For utility conflicts with City owned water, sewer, or electricity that require relocating, Consultant shall prepare the required relocation plans or new installation plans as necessary to provide biddable Plans and Specifications. City staff will submit the official notice to the utility companies to relocate conflicting facilities.
For utility conflicts or improvements within properties that will be affected by the Project, the Consultant is responsible for preparing the needed plans for relocation or demolitions and reestablishment ( such as water, sewer, electrical services, gas services, and communication).
Consultant shall develop and maintain a master utility matrix throughout the life of the project as described in Task 2.4.
Assumptions:
The City shall be responsible for any design fees assessed by third-party utility companies.
This scope includes up to six (6) meetings with utility companies. ( virtual Teams meetings is option, per City approval)
For budgeting purposes, this scope anticipates three (3) review packages (plans and estimates) from each utility company (Kinder Morgan, SCE, Frontier and SoCal Gas) for a total of twelve (12) review packages.
Utility Easement Agreements to be provided by the Utility Owner.
Deliverables:
Utility Meeting Minutes
Supporting documentation for cooperative agreements ( as required)
8.6 COMMUNITY ENGAGEMENT
The Consultant shall coordinate and manage the community engagement component in conjunction with the City. Consultant shall prepare for, schedule, produce, and manage Community Engagement Exhibit "A" - 66 718
EXHIBIT" A"
Meetings at key decision points. Renderings for public meetings showing the selected plan shall be provided. The Consultant shall host and/ or participate in community meetings, one- on- one meetings with property owners and/ or business owners, as well as presentations to the City' s Downtown Ad Hoc Committee, Planning Commission, and City Council during various progress phases. Based on input, the Consultant will incorporate changes to the design ( when possible) and present the final schematic design to the Community and City Council using colored interactive viewing/ navigation of project design alternatives and phases depicting overall look and feel to aide in stakeholders' and public' s understanding of the proposed improvements.
The Consultant will work with the City to develop a detailed outreach approach, which is anticipated to include:
Public Outreach Plan: A detailed Public Outreach Plan will serve as the guiding blueprint and document for informing and engaging the public and project stakeholders.
Public Meetings: Up to four ( 4) public meetings will be coordinated at strategic times during the project such as when a project milestone is reached or when significant impacts to public safety are expected.
Stakeholder Database: A comprehensive stakeholder database for the project will include elected officials, city offices, businesses, schools, civic groups, residents, emergency responders, and other sensitive receptors and interested stakeholders in the project area.
Notification: Consultant will produce, with the City' s input, notices to send out to all stakeholders.
Assumptions:
Renderings for public meetings shall consist of photo simulations ( rendering superimposed on photograph) from ground and aerial perspectives.
Up to four ( 4) Community Outreach Meetings are included in this scope.
Up to two ( 2) one- on- one meetings with property and business owners are included in this scope.
Up to two ( 2) presentations to the Planning Commission are included in this scope.
Up to two ( 2) presentations to the City Council are included in this scope.
Deliverables:
Public Outreach Plan, Stakeholder Database
Community Outreach Meetings
City Council, Planning Commission Presentations
We assume up to four separate photo simulations/ renderings will be provided.
Based on the environmental assumptions, community engagement is limited to public outreach and not a formal hearing. Therefore, a court reporter and transcribing are not necessary.
Exhibit " A" - 67 719
EXHIBIT" A"
We have assumed up to 1.5 mile radius for mailing of notices for public outreach.
8. 7 RESOURCE/ REGULATORY PERMITTING ( OPTIONAL)
Based on initial review and design clarification that includes the diversion of flows west of Hargrave Street, the following permits may be required: Section 404 Permit under the Clean Water Act as issued by the USACE, Section 401 Permit under the Clean Water Act as issued by the RWQCB, and a Streambed Alteration Agreement as issued by the CDFW under Section 1600 et seq. of the California Fish and Game Code. It is assumed that if a Section 404 Permit is required, the project will fall under a Nationwide Permit. If an Individual Permit under Section 404 is required instead, it will be prepared under a separate amendment. If a Section 404 Permit is not required due to absence of aquatic resources under the jurisdiction of the USACE, a Waste Discharge as issued by the RWQCB may still be required.
This task does not include verification of jurisdictional resources by the USACE or RWQCB because verification is expected to occur during the preparation of the jurisdictional delineation report. CDFW does not typically verify the results of jurisdictional waters until a complete Streambed Alteration Agreement application is submitted.
The consultant team will prepare the applications of all three anticipated permits with support from the project design team, including determining volumes of fill and dredged materials, impact areas, methods, and the Project Description. A complete Streambed Alteration Agreement requires a certified CEQA. document or categorical exemption. If the project is changed after submittal to the CDFW, then the CDFW is no longer subject to their self- mandated processing deadlines. Permit packets are expected to be complete when submitted. Preparation of an on- site mitigation plan is not included in this Scope of Work as the mitigation requirement, if any, would likely be met through participation in a mitigation bank or inlieu fee program, if available. Preparation of detailed sand transport studies or similar reports, if required by the regulatory agencies, are not included in this Scope of Work. A pre- application meeting with the RWQCB will be required as part of the permitting application preparation process. A field meeting with the USACE or RWQCB is not anticipated as part of the permitting process. The consultant team anticipates that additional required coordination will take place via telephone, email, and U.S. mail. The consultant team assumes the Client will pay any and all fees associated with regulatory agency permitting. The Section 401 Permit will include an Alternatives Analysis consistent with the State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State. The level of Alternatives Analysis for the project is anticipated to fall under the requirements of "Tier 2 Projects," which specify an analysis of on- site alternatives that would potentially reduce impacts to waters of the State.
Tier 2 Projects are those that impact more than 0.1 acre to 0.2 acre or more than 100 linear feet and less than or equal to 300 linear feet of waters of the State. The specific tier will be determined once impacts are calculated.
Deliverables:
404 Nationwide Permit
401 Water Quality Certification
Alternatives Analysis to support the 401
1602 Streambed Alteration Agreement
Exhibit " A" - 68 720
EXHIBIT" A"
9. BIDDING SERVICES
9.1. RESIDENT ENGINEER ( RE) PENDING FILE
The consultant shall provide the RE Pending File to the City for use by the Construction Management team during construction. It is assumed that the following will be provided:
Permits
Surveying Notes
Copies of As- Built Data
Geotechnical Report
Drainage Report
Relevant Correspondence and Memoranda
Quantity Calculations
Cross Sections
Environmental Agreements & Reports
Right- of-Way Agreements
Deliverables:
Public Outreach Plan, Stakeholder Database
92. BIDDING PHASE SUPPORT
Consultant shall assist the City in providing clarification and prepare information to be used in addenda based on questions that may arise during the bidding process.
Consultant shall attend the pre- bid meeting and assist the City with bid evaluations and recommendation of bid award.
Assumptions:
This scope includes two ( 2) addenda and one ( 1) pre- bid meeting.
Clarification and addenda for up to fifteen ( 15) questions are included in this scope.
The city shall prepare, and make available to plan holders, any required addenda.
9.3. CONFORMED PLANS AND SPECIFICATIONS
Consultant shall prepare conformed plans and specifications for use in constructing the project. The Issued for Construction ( IFC) conformed plans and specifications shall reflect changes made during bidding and will be noted as a revision to the final design plans.
Assumptions:
IFC Plans and specifications shall be provided in . pdf format.
Deliverables:
Exhibit " A" - 69 721
EXHIBIT" A"
IFC Plans
IFC Specifications
10. CONSTRUCTION PHASE FUNDING
The consultant shall develop a funding strategy for construction phase. The consultant shall identify all the potential funding sources and associated requirements including deadlines and funding options to secure construction funding on behalf of the City.
Deliverables:
Construction Funding Source Strategy Memo
Grant Funding Support ( Optional)
o As directed and approved by the City, we have allocated up to $ 100, 000 to assist the City with Construction Phase Funding grant applications such as the Local and Regional Project Assistance Program ( RAISE) Grant or the Reconnecting Communities Pilot ( RCP) Discretionary Grant Program.
Exhibit " A" - 70 722
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT " A"
A. Statement ofUnderstanding and Approach
Understanding
The Hargrave Street at-grade crossing ( Hargrave Grade
Separation) has been a top priority for the City since the early 2000s. It was part of the Grade Separation Priority Study for Alameda Corridor East in Riverside County and has consistently remained in the Priority 1 Group since 2012.
With over 17 trains per day on the UP ( Yuma Main) double track, traveling at speeds up to 60 mph on a steep railroad downgrade, safety is a big concern-- this project will address these safety issues.
Hargrave Street is currently a two- lane road classified as a Secondary Highway carrying over 25,000 AADT with no
pedestrian facilities at the railroad crossing. The City' s General Plan Street System shows a potential realignment of SR 243 through Hargrave Street, which would route additional traffic volumes to this area.
The surrounding area has a mix of aging residential and industrial development with underserved racially diverse communities. In addition, these communities are bisected by the 1-10 Freeway and railroad. These conditions create a hot- spot for vehicle, pedestrian, and train conflicts. They also impede emergency response access, creating concerns for Conditions at the Hargrave St. crossing result in delays and significant safety issues .
Proj ect Benefits:
Reduces congestion
Improves traffic flow
Lowers greenhouse gas emissions
Improves safety
Improves disaster preparedness
Improves racial equity in povertystricken neighborhoods Increases job opportunities
the community as well as challenges addressing the wildfires which are a high risk in the Pass Area.
The City is moving forward with industrial redevelopment in this area, most notably the conversion of the airport. Adjacent stakeholders, such as the Morongo Band of Mission Indians ( Morongo) and the County also have plans that include development and supporting transportation projects. All these planned developments depend on Hargrave Street as a primary access point to the 1-10 freeway. These challenges will be addressed with the Hargrave Grade Separation. The City envisions the new grade separation will be similar to the recent successful grade separation at Sunset Avenue. This will require lowering Hargrave Street and the impacted freeway ramps between Ramsey Street and Lincoln Street. Impacts to the railroad, residents, and businesses in this area during construction need to be minimized. The project has funding through the design phase with the local WRCOG TUMF program, a Railroad Crossing Elimination ( RCE) grant through the FAA, and SB 125 funds passed through the County of Riverside.
The City recognizes the complexity of the project and will require a team that can design the project and support the City with funding compliance, public outreach, and seeking construction funds.
The Kimley- Horn team will design a project that meets ALL your project goals:
Maintain an environmentally exempt project ( SE/CE).
Coordinate with adjacent planned developments, especially the airport redevelopment area.
Deliver a grade separation that minimizes road closures and impacts to the residents and businesses.
Minimize impacts to the UPRR.
An aesthetically pleasing project that sets the trend to improve and revitalize the east side of Banning.
Provide effective public outreach to maintain public support.
Assist with funding compliance and seek construction funds.
Kimley >>>Horn City o~lili~& t "ftvs 'AORNG002509. 2024 7235
HARGRAVE GRADE
SEPARATION
Professional Design Services
rst Hathaway_ Lo
111111
Kimley >>> Horn
EXHIBIT " A"
Hargrave Grade Separation - The Gateway to Redevelopment City of Ban ~ iqi~~ 25092024 6
724
HARGRAVE GRADE
SEPARATION EXHIBIT " A"
Professional Design Services
Approach and Methodology
To accomplish the project goals, Kimley- Horn offers the City a consultant team with a strong track record of design and approvals of similar projects, and understands the community, planned adjacent projects, and all the dynamics associated with redevelopment of the southeast side of the City. The following topics demonstrate the unique advantage the Kimley- Horn team brings that will make this project successful.
We have organized our approach to address the major topics within the Scope of Work. The following shows how this is ordered within this section.
GUIDE TO APPROACH
Project Administration
2 Design ( Data Collection, BODD, Concept Development, PS& E) Environmental
4 Right-of-Way
Coordination, Agreements & Permits
Kimley >>> Horn City o~tili~~t "1scAbitNG002509. 2024 7257
HARGRAVE GRADE
SEPARATION
Professional Design Services
1. Project Administration
EXHIBIT " A"
@ Project Manager with Strong Ties to the Pass Area
Having grown up in the City of Banning, Darren cares deeply about this community. His commitment to the project is as much personal as it is professional. He will leverage his 33 years of experience w orking on major transportation projects in Riverside County to efficiently manage and successfully deliver this project.
Our project manager Darren Adrian, PE knows that
effective project management is critical to achieving
project success. His extensive experience delivering
similar grade separation projects requiring close
coordination with UPRR and Caltrans is unmatched.
Darren and his team will do the heavy lifting , serving as a true extension of City staff. His hands- on
approach to managing this project is comprised of
seven equally important functions that support the
project' s progress and ultimately, its success.
1. Effective and Ongoing Coordination
with the City
2. Coordination with External Stakeholders
3. Coordination with the Internal Team
4. Workflow and Schedule Tracking
5. Budget Tracking
6. Risk Management
7. Quality Assurance/ Quality Control ( QA/ QC)
Effective and Ongoing Coordination with the City - Darren and the team will maintain ongoing communication , including regular project updates, to Nate Smith , PE and his designated staff. This will include meetings, phone conversations , emails , schedule updates, and a deliverable tracking matrix.
Coordination with External Stakeholders - The monthly
Project Development Team ( PD1) meetings serve as a time for more formal project status reports to the PDT. Additionally, we will conduct focus meetings with specific stakeholders or City departments to proactively address and resolve any anticipated issues. Each meeting is planned with a specific strategy, goal , and outcome aligned with the project objectives.
Below is a list of each key project stakeholder, their concerns, and Kimley- Horn' s approach to addressing their concerns. Our 15+ years of experience coordinating with stakeholders and delivering projects throughout the Pass Area provide a solid foundation for the success of this project.
Hargrave Grade
Separation
Darren will proactively manage all three primary elements of the Hargrave Grade Separation, reducing schedule
delays and preventing cost overruns.
Darren has recently worked with all
of these stakeholders, earning their
trust. This offers distinct advantages
for coordination , as he is not perceived
as an " outsider" which is often a
challenge when implementing major
infrastructure improvements in a closeknit community.
Kimley >>> Horn City oRr& IJili?~t "1scA O~G002509. 2024 8 726
HARGRAVE GRADE
SEPARATION EXHIBIT "A"
Professional Design Services
Stakeholder Project Role Primary Interests
City of Owner/Sponsor Completing the design and construction Banning of the project on time and within budget
Avoiding impacts to the community during
construction .
FRA Federal Funding Compliance with grant funding agreement.
Ca/trans Jurisdiction over 1-1 0 Remaining within proper Caltrans process and interchange and avoiding non-standard features .
IJPRR Approvals for all work Avoiding impacts to train operations and not within UPRR R/W precluding future expansion/improvements.
Morongo Adjacent jurisdiction Coordinate timing of their planned with major development development for Section 12 West
plan
Utility Companies with Obtain access to Section 12 West in Agencies jurisdiction over coordination with the timing of their planned their utility development.
Emergency Use Hargrave Street Maintaining response times during Services ( CHP, for access to serve the construction . Providing asafe facility that Police, Fire) community allows emergency vehicle access.
RCFC& WCO Jurisdiction over Line Changes upstream having an impact to their Gsouth of Westward system downstream .
Avenue
Environmental Jurisdiction over Impacts to environmental resources , such as Resource permitting bio , hazmat, noise , cultural , etc.
Agencies
Kimley >>>Horn City oRrMiHiHbt " ltfscAO# NGo02509. 2024 Kimley- Horn Team Approach
Implement our proven schedule and
budget tracking
Leverage our knowledge of the
community and adjacent projects
Leverage our knowledge of FRA and previous
FRA staff
Leverage our current experience with the
new DEER process and reference the Sunset
Grade Separation and other recent projects
Provide win-win solutions based on our
current projects and the Sunset Grade
Separation
Leverage our current work with Morongo
on Section 12 West to coordinate awin-win
solution
Leverage relationships and knowledge of
the area on adjacent projects.
Engage our staff who work with Kinder
Morgan
Coordinate alternate/detour routes early.
Develop TMP measures in partnership
with emergency services .
Confirmconcept early and complete the
drainage calculations for approvals
Leverage previous work in the area and
agreed-upon solutions with resource
agencies
7279
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT " A"
Coordination with the Internal Team - Our internal team is comprised of Kimley- Horn staff and subconsultants with recent experience working together on similar projects. We will hold weekly all- hands meetings as needed through all project phases. For technical specialty items, we will hold internal workshops with key team experts.
The table below list the various meetings which will be scheduled to ensure the City and stakeholders remain fully informed throughout the project and have ample opportunities to provide input:
Meeting Type Frequency Objective
City Staff /PM As Needed Regular status updates, meeting prep, meeting debriefings , follow- up, etc .
PDT Monthly Report project status to the PDT. review Risk Matrix and Action Items.
Stakeholder Focus As Needed
Accomplish established meeting objective to advance the project within the schedule and budget.
Internal Team Check- In Weekly Monitor work status and coordinate between disciplines .
Technical Focus As Needed Solve technical issues and identify cost and schedule savings.
FRA Update/ Coordination Monthly Keep FRA up-to-date and coordinate any outstanding items.
Staff Planning Weekly Secure proper staff to meet the schedule and quality objectives .
Budget Tracking Semimonthly Review current budget status and cost -to-complete.
Project Review Quarterly Big picture review of project success and client satisfaction.
Quality Calls/ Quality Visits Semiannual Independent check- in with client to verify client satisfaction and obtain input.
Our core team ' s preference to work collaboratively in the office offers many advantages on large, multidisciplinary projects like the Hargrave Grade Separation. By having all major engineering functions in- house, we foster seamless team collaboration , synergy, creativity, and coordination .
Workflow and Schedule Tracking - Understanding proper workflow ' to obtain input and keep the approval process on track is critical to the success of the project. We will manage the workflow and durations shown in our schedule at least monthly to assure the project follows the correct sequence that the process requires. One of the tools we use to assist with this is a Workflow Diagram. The condensed version on the following page will be expanded upon in our Project Work Plan ( PWP) and reviewed with our Gant Chart Schedule at monthly PDT Meetings.
Kimley- Horn' s organized
approach and adherence
to the schedule,
especially submittal
milestones , stands out
from the others.
We have already developed a detailed project schedule showing tasks, subtasks , and agency rev iews that can be found at the end of the SCRRA Staff ''
Approach section. Our approach is to establish an agreed- upon Target Schedule, which includes obtaining concurrence from stakeholders on review periods . Our team track progress at least monthly. If a task can be started early, our team moves forward to help provide schedule contingency should something unforeseen come up. We also monitor schedule risks monthly as part of risk management.
The following page shows a condensed version of the schedule along with the Workflow Diagram described above. This demonstrates major milestones and important items along the way for project success. The expanded schedule at the end of this section shows the details and identifies risks that will be managed according to our PWP.
Kimley >>>Horn City oAr&lill~~t "lti/s 'AOtfNG002509. 2024 728 10
HARGRAVE GRADE
SEPARATION
Professional Design Services
Condensed Project Workflow Diagram
I A ~•
I >Ill -
Condensed Schedule
2025 2026
Jan j Apr j Jul ! oct Jan j Apr Jul
ject Administalion and Management
IV. D Data Collection
IV. EBasis ofDesigln MemJandum
2027
Oct Jan
IV. F Concep~ P. :lien! and Project AP.P.roval
Iv. GEnvironmental Documentation
EXH IBIT "A"
Project Workflow and Schedule
1 •
IIr, +II~ UHii:: 11: i-+ Ill
DESIGN
2D28 2029 2030
Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul j J NEPA 1Com pl etion
I @PrJliminari Engi neering Com pletion IV.I H Plans, SP. ecifications, an'!! Estimates 5%P ~&E I
65% PS& E -
95% PS& E
100% PS& E
O Fi nal Desig n Com pletion
fIssue! for Bid ( IFB) PS& E
IV. I Right- of-Way -
IV. J Coordination, Ag reements and Pe rmits
IV. KBidding Services -
IV. L Construction Phase Fun ding
IV. M Construction
I -
I Preliminary Design , Environmental, I
I and Final Desian PS&E = 36 months I
Kimley >>> Horn City of Ban ~ iqi~ Rll'00b2509 2024
2031
Del Jan Apr
G:
729
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT " A"
Budget Tracking - Darren' s approach to budget controls is thorough and effective, giving the City peace of mind that this project will be delivered without cost overruns. We utilize our internal MIS project management tool for staff assignments and cost tracking, which is updated semimonthly. This ensures our staff is committed for the project duration and evaluated regularly to confirm the level of effort required. Additional staff can be added as needed through this same process. There will be no surprises- we notify the City immediately of any potential changes to scope.
Risk Management - We will develop a Risk Register, provide regular status updates, and obtain input in the monthly PDT Meetings. We will also develop mitigation strategies and conduct a more formalized Risk Review Meeting at two key milestones: the concept development/ environmental studies phase and at the 65% design milestone. In the following table, we have identified project risks along with our proposed approach to address them.
Title Potential Impact Risk Statement Kimley- Horn Team Approach NEPA Lead Schedule FRA funding is the trigger for Confirm discussions with FRA and Caltrans.
NEPA; however, Caltrans is also Verify if formal delegation process is needed. involved as they have jurisdiction
of 1-1 Oand the interchange. Clearly identify FRA actions and needs.
Not Compliant Schedule Techn ica l studies or other project Use knowledge of the environmental concern with with SE/CE Scope/ Budget elements showing a need to do wildlife agencies to maintain a SE/CE. higher level ED. Project features must only be what' s required for the grade separation.
Not Compliant Schedule Not meeting an item on the DEER Obtain exception for non- standard structures early in with Ca/trans Scope/ Budget Checklist potentially kicks out of the process .
DEER Process the process and into full oversight Maintain all checklist items moving forward. with PSR , PA/ED, and PS&E.
Discuss creative options if technically kicked out of
process ( i.e. modified full oversight process).
Environmental Schedule, Scope/ USFWS/ CDFW request a Provide drainage study that shows the major runoff Resource Agency Budget Sediment Transport Study due to coming from the Ramsey Street Drain which is not Concurrence downstream MSHCP concerns. being impacted.
Ca/trans Schedule Delays in obtaining approvals or Maintain schedule and hold workshops with Caltrans.
Approvals Scope/ Budget expansion of scope. Layout the latest requirements with Caltrans at the beginning and maintain this course throughout.
UPRR Approvals Schedule Delays in obtaining approvals Segregate other activities to keep the project moving forward.
Recognize that UPRR will be one of the last to provide
approvals and work with them .
Kinder Morgan Schedule Delays in getting Kinder Morgan Engage our Kinder Morgan Designer' s to assist with Line Scope/ Budget to the table and establishing the concept and contacts at Kinder Morgan. solution Leverage our parallel coordination with relocations of Kinder Morgan facilities in tribal lands.
Kimley >>>Horn City ofm/Jl.g~t "~sCAOlfNG002509. 2024 12 730
HARGRAVE GRADE
SEPARATION EXHIBIT" A"
Professional Design Services
Title Potential Impact Risk Statement
Arco Station Schedule Lowering of Hargrave Street
Budget having adverse impacts on
access due to fuel pumps being
directly adjacent to the street.
Adjacent Schedule Adjacent development needs
Development and timing can have an adverse
Timing impact on the project and create
doubt from the public.
Coordination Schedule Adjacent project configuration
with Adjacent
Quality and timing can have an adverse
Transportation impact on the project and create
Projects doubt from the public.
Contractor Budget If adjacent projects run
Availability concurrent, available contractors
may be limited , leading to
increased bids and delays .
Lack of Budget Inability to obtain adequate
Construction construction funding .
Funds
Kimley- Horn Team Approach
Narrow the southerly driveway to show that revised
grades work.
Provide the option of additional circulation around the building as mitigation for narrowing the driveway.
Use our knowledge of adjacent developments to
coordinate configuration and timing.
Seek features that present cost- savings and reduced
impact to the community.
Use our knowledge of projects to coordinate
configuration and timing.
Seek cost- saving features that reduce impact to the
community.
Monitor adjacent projects based on involvement
and history.
Track these projects and coordinate with the Hargrave
Grade Separation to optimize resources .
Leverage our inform ation and input for efforts on
adjacent projects to maximize our funding chances.
Engage political support from Morongo and the other
stakeholde rs in the Pass Area.
Quality Assurance and Control - We will compile a project- specific Quality Management System ( QMS) Manual and execute our quality control procedures with internal team members and subconsultants. We will conduct the initial training upon initiating project work and implement quality assurance to confirm the process. The follow ing graphic shows our comprehensive QNQC review process which occurs before submitting deliverables.
Quality Assurance / Quality Control Process
1. Discipline Level Quality Control 2. Interdisciplinary Review 3. Final Review
Q/A OVERSIGHT OF PROCESS
Kimley >>> Horn City oFB'&lili~~t "~scAOfnvG002509. 2024 13 731
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
2. Design ( Data Collection, BODO, Concept Development, PS&E) Adjacent Projects
@ We proactively resolve potential schedule and budget impacts Our team has been involved with every major project which will influence the Hargrave Grade Separationwe will proactively identify and solve any challenges BEFORE they impact the schedule or future construction plans.
Understanding planned adjacent projects and their potential impacts is critical to the success of the Hargrave Grade Separation. These impacts include everything from the project basis of design and specific design features, to timing, interim conditions, and potential impacts to the community.
The recent Sketchers building on the south side of 1-1 O and the construction of the Banning Commerce Center just across the freeway on the north side will have near- term impacts on Hargrave Street at the grade crossing and freeway interchange.
The airport redevelopment area will have the largest impact in the area. The airport closure has gone through legislative approvals and is moving faster than originally believed. If coordinated properly, this success could result in opportunities for the Hargrave Grade Separation. An example is the potential for coordinating the ultimate disposition of the adjacent Banning Industrial Park. If the long- term plan is to add this into the redevelopment area, this could be coordinated with the grade separation design to eliminate Airport Redev elop me nt
Hillwood currently estimates that
new development could be in the
ground within four years. This will
require close coordination with the
grade separation project.
retaining walls and present a significant cost savings. The Kimley- Horn team is assisting Hillwood with processing for the airport closure which puts our team in the perfect position to help identify and coordinate opportunities such as this.
Morongo Band of Mission Indians ( Morongo) recently brought on a developer to implement a new industrial park in Section 12 ( west) that is directly adjacent to the airport redevelopment area. This development is currently planned to move faster than the airport redevelopment area, but it has a critical need for access, whether temporary or permanent. As the City navigates potential access options, it will be important to align the Hargrave Grade Separation with respect to timing and expected traffic volumes.
To support these developments and other regional needs in the area, there are several planned adjacent transportation projects. These include the 1-10 Bypass, potential reconfiguration of the 1-10/Ramsey Street Cottonwood interchange), 1-10 mainline improvements, and the Morongo interchange improvements. All of these projects will need to be coordinated with respect to timing and the ultimate traffic circulation along Hargrave Street and the interchange. These projects will ultimately act as a system within the project area and will need to be accounted for in the basis of design and critical design decisions needed on the Hargrave Grade Separation. For example, the initial data indicates the need for a six- lane facility along Hargrave Street; however, impacts to the adjacent properties would be severe, and there will be a desire to show long- term benefit with four lanes. With the 1-10 Bypass traffic redistribution, the long- term benefit with four lanes may be clear since a portion of traffic will use the new roadway and not need to use Hargrave Street. The Kimley- Horn team addressed this exact situation recently on the McKinley Grade Separation in Corona where our team was able to show an ultimate configuration of four lanes instead of six in order to avoid major impacts and keep the project moving forward.
Kimley >>>Horn City oMtill~~t "ltfscA §fiNG002509. 2024 14 732
HARGRAVE GRADE
SEPARATION
Professional Design Services
Caltrans Topographic Mapping
EX HIBIT " A"
The RFP describes a two- step aerial mapping process so that design can commence before obtaining ABC Mapping approvals from Caltrans since this can take 4 to 6 months. Our Surveyor works with Caltrans District 8 as part of an on-call contract and proposes to obtain initial input on flight path from Caltrans to reduce or eliminate the need for flying the project site twice. The final approved ABC mapping may require recompiling or adjusting the initial data but would likely not require flying the site twice. This will present a cost- savings for the project.
Roadway Design -------------------------------
@ We got a head start on design to save you time and money Our team' s initial design concept and drone scan for the Hargrave Grade Separation project will result in a three- month schedule savings and reduce the risk of design changes when the surveys come in.
The Kimley- Horn team assisted the City with an initial design concept for project scoping and funding applications. This was based on available mapping and indicated a potential need to raise the tracks to accomplish the grade separation similar to the Sunset Avenue project. Since the relationship of the proposed roadway profile to the track elevation is so critical to the final scope of work, we recently conducted a drone scan to obtain accurate 3D points and better determine whether it was necessary to raise the mainline UPRR double tracks .
We have already solved your biggest technical challenge! The more accurate points revealed it is possible to obtain vertical clearance without extending the profile into Ramsey Street or raising the tracks. However, the existing foundations of the 1-10 undercrossing structure are still a significant constraint.
Our team developed a concept that protects the existing footings and achieves the required vertical clearance without raising the tracks. This concept is consistent with Caltrans' acceptance of a similar approach for the Sunset Grade Separation project, addressing concerns regarding the roadway profile, retaining walls, and protection of existing footings. ( The Structures section below describes this approach in more detail.)
Benefit to
the City
6+ Month
Schedule
Savings
10M+
Construction
Cost Savings
The exhibits on the following pages show the updated concept with additional information and notes indicating opportunities and constraints. Key elements of the concept are:
Maintaining the lowering of Hargrave Street
between Ramsey Street and Lincoln Street
i.e. not extending into the intersection of
Ramsey Street).
Railroad bridge footprint and orientation to match
Sunset Avenue which has additional bridge space
to the south of the double track.
Minimize impacts to UPRR tracks.
Only impact freeway ramps up to gore areas.
Provide opportunities for hardscape and handrail/
fencing that aesthetically enhance the area.
Kimley >>>Horn City oFtlltiH~~t "lt,scA §RNG002509. 2024 15 733
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
One of the challenges will be fitting necessary features for Hargrave Street within the constrained area under the freeway. The existing opening is only 60 feet. In addition, the existing abutment footings and angled piles create constraints for the location of walls.
Based on these constraints, lanes and shoulders will need to be narrowed ( non- standard). Since there isn' t enough room for a separate Class II bike facility, there will be a need for creative options so that both the avid and casual bicyclist can safely pass under the freeway. Our team has come up with three potential options:
Option 1 - Sharrow with separate raised pedestrian sidewalk.
Option 2 - Raised path shared by pedestrians and bicyclist.
Option 3 - A combination of Options 1 and 2 to provide the avid and casual bicyclist the ability to take either path.
Option 1
Option 2
The existing /- 10 Undercrossing structure does not allow room for the ultimate Class II bicycle facility. Our team has other viable options and will investigate with the City and Ca/trans.
Our team was able to obtain Caltrans approvals for similar non- standard lane widths under the SR 60 freeway as part of the Fullerton Grade Separation project. We are also in process of obtaining approvals for bicycle use on sidewalks for a Caltrans facility along SR 90 in the City of Brea.
Kimley >>>Horn 734 16
HARGRAVE GRADE
SEPARATION
Professional Design Services
i!MitiiiMMi _,.-. .
Kimley >>> Horn
EXHIBIT"A"
Opportunities and Constraints
I
1 City ol Ban ~ ib,iti¼JRJ'l~ 509 2024
er:,
pam wItn 0Icyc1
ge footingsthat limit
ered road
1 7
735
HARGRAVE GRADE
SEPARATION
Professional Design Services
2360
2356
2352
2348
2344
2340
2336
2332
2328
2324
2320
2316
2312
2308
2304
2JOO
2296
2292
2288
2284
2280
2276
2272
2268
2264
2260
2256
L.
Kimley»> Horn
N
N
12+ 00
0 ..,
N
13+ 00
HtQi PONT ELEY: 2266. 86
PONT STA: 14+2-i-.71
P-.. STA:14+81.98
P\1 El.EV:72851. 152
AD: 7.051
K:49.63
3:10.00' vc
l
liffi
i
0 "' ~ "'
14+ 00 15+ 00 16+ 00
EXHIBIT "A"
Hargrave Street Plan and Profile
17+ 00
LOW PONT ELEV: 2257.85
LOW PCIHT STA: 17+811 . .51
PYI STA: 1&+02.JJ
El£V:225" Ul3
AD:.10. 4JS
K:2J.V7
250. 00' \ IC
t::t! tJ I --·~·~ ---------
16.S'MIN
0 0
N
EB-.__
0 cxi
N
18+ 00 19+ 00 20+ 00 21+ 00
City of Banlii.lf/1it:ii~ Rr.cfM2509 2024
r-y-~!I!
ii ii
22+ 00 23+ 00
l ta li
PII STk24+ 71 . 9\
P\1 EL£V: 2299.82
A0: 4.3D
K:45.81
200. 00' YC
2360
2356
2352
2348
2344
2340
2336
2332
2328
2324
2320
2316
2312
2308
2304
l\
2JOO
2296
2292
2288
2284
2280
2276
2272
2268
2264
2260
2256
ii
24+ 00
S0U1H
r,w
ii
25+ 00
i ( ..... ~ ~/
i ·~~ ~
ii
26+ 00
I
26 ,. 27
18 736
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT"A"
Hargrave Street and Connector Road - Typical Section South ofUPRR Bridge I
EXISTI NG ::: 1
HOUSE ~
il--. 1-,==-- iiiiiai--
Kimley >>> Horn
L~=====-"- L..,_ t·
City of Ban ~ ibM, cA- bRfi/~ 2509. 2024
EXISTING ~
BUILDING
19737
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
Hargrave Street - Ultimate Section Under UPRR Bridge
Kimley >>>Horn City of Ban ~ ib~cfioRf.1&§ 2509.2024
Vertical Clearance
20738
HARGRAVE GRADE
SEPARATION
EXHIBIT " A"
Professional Design Services
Hargrave Street - Typical Section Under J -10 Freeway
f~ ----------;=------_-_-_-;-----~ ~ ~ ~ ~ ~ ~ ~ ~-=-= = = r--=--=----=----/ -~ 7---
t=--; 17~ "', - ex!stingl-10=-J 1 ------- so· --------, 1--·-·-// / r;=-.LIT-J I , Bndge Abutment I I / I
11 r~--71 ',, : I 9.5' 11 13' I 11· I 13' 11 \ 5' I : /// rr--1r 11 11 rl - 7 ' I L rJ ....---.----~ j 1,,,-- 1 - JT 11 1-7 '-...; -,-· ---:--~ -,- 1 L_7 I j • al<--_,..,. ~ j I ,-- 1-i
II TI_LL_-+-.. • a.a::=:1.-.;...'.c=z.1•--+-_ l_J-11 II 11 L_~\\\ 7,- 1 r--_ J II
II Type 60MD barrier (typical) II
II \ \ \ \ Retaining wall (typical} / / /_/ II
Kimley >>> Horn City of Ban ~ ib)kc.ibR,\l&ib25092024 21739
HARGRAVE GRADE
SEPARATION
Professional Design Services
Rail Design
EXHIBIT" A"
As mentioned previously, the Kimley- Horn team used the 3D drone data to engineer the relationship between the existing track elevations and the roadway concept profile. Our team is able to conclude that the existing track alignment ( both horizontal and vertical) meets design standards and there is no need to raise or relocate the UPRR tracks. This approach accomplishes:
1. Simplified coordination
with UPRR.
2. Minimized disturbance of
UPRR Tracks.
3. Accelerated construction
of Railroad Bridge.
Similar to our other railroad projects, we will design shoofly tracks that satisfy UPRR design standards. The shoofly track construction and removal will represent the bulk of the work required within UPRR right- of- way.
Based on our initial evaluation, we have determined that the double shoofly tracks would be best routed to the north of the existing grade crossing. The benefits of constructing the shoofly tracks to the north include:
No impacts to
adjacent residents
along John Street.
This avoids the need
for a temporary sound
wall that would likely
present challenges
for removing.
Provides advantages
for construction
staging by allowing
the entire bridge to be
constructed adjacent
to the shoofly tracks.
Provides advantages
for construction
staging by combining
the bridge area
with the southerly
excavation and the
retaining walls to
Lincoln Street.
Maximizes time
that the freeway
interchange can
remain open for
access to the north.
Addresses drainage
issues that currently
existing between the
tracks and Caltrans
right- of-way.
Kimley >>>Horn
Placing the shoofly tracks to the north takes advantage of available space and has many advantages over the south.
City o~tJl~~t "lfilscA §lfNGo02509. 2024 22 740
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
Our concept has the advantage of avoiding the universal crossover by tying into the mainline tracks east of the point of switch and still maintaining or exceeding the minimum clearance to shoring at the bridge. As shown, much of the shoofly tracks to the east of the bridge can utilize a track shift of the existing mainline tracks to minimize procurement of track materials. We implemented this recently on our ACE Fullerton Grade Separation project and understand UPRR ' s latest requirements for adjacent grading and allowable work windows for the shift .
In addition, there are existing drainage challenges on the north side of the tracks where runoff from culverts crossing the freeway are causing significant erosion in this area. This condition will be corrected with the shoofly tracks on the north by extending the existing track culverts and regrading for a more defined inlet condition. This can be left in place to improve drainage conditions within the UPRR right- of-way.
Our team will look for cost- effective
ways to improve existing conditions. In
this case, our shoofly concept will also
correct a significant drainage issue
for UPRR.
The existing hi-rail spur track to the north will be impacted by any shoofly configuration . UPRR will likely want to re-establish this upon removal of the shoofly tracks . If UPRR desires this to remain open during construction , there are options to permanently relocate the hi-rail spur track to the west of San Gorgonio.
On the Sunset Grade Separation , the UPRR decided to remove a similar track altogether which ultimately presented a cost savings .
See Rail Shoofly Exhibit on the following page.
Fitting shoofly tracks to the south would be challenging given the constrained space, especially with the raised track configuration, adjacent road/residents, and parallel drainage ditch .
Kimley >>>Horn 741 23
HARGRAVE GRADE
SEPARATION
Professional Design Services
I
I-•
Kimley»> Horn
road Bridge
li!liill! f@II
EXHIBIT " A"
Rail Shoofly Exhibit
n------100• --=---=---=-==-=====------~-~ 1
It It It < r_ < r_ !
1 Shoofly 1 Shoofly 2 Mainline 1 Mainline 2 Future ~------, I UPRR I I I I Mainline Maintenance Road UPRR
R/W 1 ----- varies33' Min.-- 1 1 ..._ ____ __, R/W
L 20°- L12' Min~ 21'_ J._ 20,___ J__ 20'_ J ! 1 1..... LJ I I ' I I ,-----~' l _ _ _ re 1o•~ __ __.,...,,. L.... ~ .:::.::' 1 ~"' 1 ~"' -, J...,,.__ f Existing Ground j I n-------.... ______ L __
Grade Trackside Ditch I ITemporary Shoring
to Mitigate Flooding
1 Curve No. 2
V = 50/40 ( P/F)
De = 1 '00' 00 "
Ea= 3/4"
City ofBan~ il:\is/¼l'm cfW2509 2024
Curve No. 3
V = 50/40 ( P/F)
De = 0'30' 00 "
Ea= 3/4 "
Ls= 100'
Temporary Steel Casing !
5'-6" Column
AJ+----- l 90" DIA CIDH Pile
24 742
HARGRAVE GRADE
SEPARATION
Professional Design Services
Utilities
EXHIBIT" A"
@ We've coordinated with all major utility companies
in the project area, reducing risks and costs.
Our team designed sewer and reclaimed water lines for the City on the Sunset Grade Separation. We have also successfully coordinated with all the major utility companies in the project area for the 1-10 Bypass project including Kinder Morgan, City Electric, SCE, and SoCal Gas. This experience will help us reduce project risks and provide cost savings on Hargrave.
Based on our field walk, the RFP and other available information, we understand there are City sewer 15-inch) and water ( 14-inch), SoCal Gas ( 2-inch), and OH electric lines along Hargrave Street. We also understand there is a 20"/ 22" Kinder Morgan line along the UPRR right- of- way.
The challenge with the utility relocation strategy is related to construction staging in the constrained area with a desire to minimize roadway closures and increased construction costs. Our team has come up with two options.
We have a solid approach to your biggest utility challenge Option 1 - lower the sewer, water, and gas line in Hargrave Street. Since trenching depth are so deep, wider, stepped sections are required. The likely method would be to lower one side of the road under 1-1 Owith shoring to protect the sewer line and place the new sewer, water and gas line within the lowered portion.
Excavate the other side and remove the old sewer line after cutovers are complete. This operation requires jack- and- bore under the active UPRR tracks and high- lining the water and gas lines. Closure of the interchange would be prolonged with this option. See Utility Relocation Options Exhibit at the end of the section.
Option 2 - consider a new utility relocation corridor that crosses under the 1-10 freeway to the west of Hargrave Street to intercept the existing 15- inch sewer line paralleling 1-10 from Franklin Street. It would require jack- and- bore under the freeway but could be less costly than lowering utilities in Hargrave Street.
It would also have less impacts on the community with shorter closure duration of the interchange than Option 1. The water line could be considered for jack -and- bore as well, but this has more flexibility for staging than the gravity sewer line and may not be needed. Our team recently received design approvals for a very similar situation on our Fullerton Grade Separation where we are using a UPRR minimum carrier pipe size of 30- inches for a 12- inch sewer line spanning the UPRR right- of-way. Our team will use this recent experience to expedite approvals. See Utility Relocation Options Exhibit at the end of the section.
Overhead Utility Lines
The Sunset Grade Separation project required early coordination with City Electric for relocation of major transmission lines along the west side of the street. Similarly, this early coordination and relocation will be required for the overhead lines along the west side of Hargrave Street. This facility can also be placed within the connector road between John Street and Plaza Street.
Utility contacts and working
knowledge established by the
Kimley- Horn team on the 1-10
Bypass and Sunset Grade
Separation projects will help
reduce project risks and present
cost savings for the Hargrave
Grade Separation.
Kimley >>> Horn City oRrntill!lbt " 1scA ~RNG002509. 2024 25 743
HARGRAVE GRADE
SEPARATION
Professional Design Services
Kinder Morgan Line
EXHIBIT " A "
Based on our experience with Kinder Morgan lines within railroad right- of-way, the likely solution is to relocate this line to go under the lowered Hargrave St reet.
Kimley- Horn is currently contracted with Kinder Morgan to provide designs for relocations of their facilities very similar to what will be necessary on the Hargrave Grade Separation. We are currently doing this for a project in Arizona to go under a large drainage wash. Similar to this project, we anticipate doing a directional bore to lower the facility. This includes angling down on each side and maintaining a radius larger than 2,400 feet under the grade separation area.
One of the largest challenges
with third party utility companies
is getting their participation in a
timely manner. The Kimley- Horn
team offers a unique advantage
with this , as our team will be
working with the same utility
companies for relocations within
the adjacent tribal lands. This
includes Kinder Morgan, SCE,
SoCal Gas, and others. Not
only will our team have current
working relationships, but we
will be in a unique position to
consider bigger picture solutions ,
either temporary or permanent ,
which will benefit the project.
Kimley >>>Horn
Legend
Hazardous Liquid Pipelines
Gas Transmission Pipelines
Kimley- Horn has staff who work directly with Kinder Morgan and will help our team coordinate and obtain approvals for relocation of the 20 -inch oil line .
City oRJ'5@i~~t "lffsCA ~i?fJG002509. 2024 744
HARGRAVE GRADE
SEPARATION
Professional Design Services
Hargrave Street
2310
2280 Existing Ground
Manhole
2250 _ _<_M;>------------
aa
2230~
7 8 9 10 11
Kimley >>>Horn
llllliii1aall
MH
12 13
EXHIBIT " A"
Utility Relocation Options
1 ball ---~---
MH MH UH
i=-=="
14 15 16 17 18 19 20
City of Ban~ iqil;cA)/l;'/~ 509 2024
er:,
21 22 23 24 25
N
2310
26 2280
2250
2230
27 27
745
HARGRAVE GRADE
SEPARATION
Professional Design Services
Drainage
EXHIBIT" A"
@ We have tackled a wide range of drainage challenges in the Pass Area Our team' s extensive knowledge of the Pass Area' s runoff patterns, coupled with our recent experience conducting drainage studies for the 1-10 Bypass project, puts us in a strong position to address the drainage challenges on Hargrave.
Our team understands the nature of runoff in the Pass Area that generally flows to the south crossing under 1-10 and routing within natural and graded ditches within railroad right- of-way. We evaluated this on the Sunset Grade Separation, and most recently at the Pennsylvania Grade Crossing in Beaumont. We are familiar with UPRR' s latest standards and requirements for drainage and cross culverts as the Pennsylvania Avenue project required several new culverts in UPRR right- of- way. This included a new culvert crossing under the mainline double tracks using jack- and- bore method.
These photos were taken during the large storm event in 201 Owhen Kimley- Hom started evaluating constraints for the Hargrave Grade Separation. Note the significant runoff upstream at Ramsey Street that ponds on the north side of the grade crossing.
In addition , our team performed a hydrology and hydraulic analysis of Smith Creek and the San Gorgonio River as part of the 1-10 Bypass Drainage Study. This required analysis of the tributary area for the Hargrave Grade Separation area for the runoff going to the east adjacent to John Street and around the airport ( referred to as Ramsey Street Drain system on the FEMA map).
Similar to the Sunset Grade Separation, we propose avoiding a pump station and extending a storm drain to the south. Based on as- bult plans dated 1991 and 2005, Line G along Hargrave Street extends from the outlet at Smith Creek up to Lincoln Street where it is plugged for future extension/ buildout. Line G currently has active catch basins between Smith Creek and Charles Street. The portion from Smith Creek to Westward Avenue is maintained by RCFC & WCD, while the remaining portion up to Lincoln Street is maintained by the City.
Since the new sump for the grade separation will be lower than Line G at Lincoln Street, we anticipate needing a parallel system that maintains positive flow from the sump. This will extend to Barbour Street and join to the existing 36- inch RCP ( City maintained portion).
Kimley >>> Horn City o~tiH~bt "1scA~flrvG002509. 2024 28 746
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT " A"
Since the new sump area will collect runoff from the interchange and the railroad right- of- way to the west, it is possible that Line G will not have the capacity for the design storm event. If that is the case, the parallel storm drain could be evaluated to extend further south to a larger pipe section or underground storage could be provided at the sump area to detain the additional runoff so that the system can handle the design storm event. Our team implemented this concept on the 17th Street Grade Separation project in the City of Santa Ana. The concept includes a level of water quality treatment combined with underground detention.
If Line Gcannot handle the runoff area coming from the sump, underground storage could be considered below the sump area on Hargrave Street. The diagram above shows optional pairing with water quality treatment. Our team implemented this approach on the 17th Street Grade Separation project in Santa Ana .
Kimley >>>Horn City oftrMiHA:lbt "lrvscA ~#NG002509, 2024 747 29
HARGRAVE GRADE
SEPARATION
Professional Design Services
Structures
EXHIB IT " A"
@ Our "Top-Down" construction method minimizes community impacts Our team designed the railroad bridge and tieback walls on the Sunset GS. We know the challenges posed by the existing 1-10 structures in the Pass Area including potential construction impacts. For Hargrave, we recommend a " Top -Down" construction approach to minimize impacts to the community. 1-io Hargrave Undercrossing Modification
The existing Hargrave Street Undercrossing was originally constructed in 1954, widened to the inside in 1965, and then widened to the outside in 1968. The 1968 outside widening considered the future lowering of Hargrave Street under this structure by lowering the south side foundations of the widening 12 feet below the adjacent original structure foundations. Even with this future forethought the profile necessary to lower Hargrave Street and provide the required vertical clearance under the proposed overhead structure, while also providing the required cross section for vehicles, bicyclist, and pedestrians is difficult.
This profile will result in a finished grade below a portion of the original 1954 spread footings, requiring the construction of a ground anchor wall, located in front of these footings, to provide support both vertically and laterally. The north 1968 widening is expected to have sufficient cover over the top of the footings to provide the necessary lateral support, but a small soldier pile wall will be required to support the pedestrian walkway with their vertical elements located in between the pile foundation.
The footing of the 1968 widening on the south side of the structure extends out the furthest at 6'- 3" from the face of the abutment. This is the pinch point for the cross section that sets the location for the walls and limits space for traffic lanes. Vertical soldier pile elements will have to be positioned between the front battered pile and if necessary, ground anchors will be installed to provide lateral support.
This approach with carefully spaced pile elements and ground anchors is consistent with what Caltrans accepted on the Sunset Grade Separation. The construction method involves slot- cutting and CIDH pile placement before the road is excavated to assure the existing bridge footings are secure.
See 1-10 Undercrossing Structure exhibit at the end of this section.
Grade Separation
The proposed grade separation will be located south of the 1-1 O freeway approximately 275 ft. south of the 1-1 O alignment. The grade separation will carry the existing UPRR double tracks over Hargrave Street and will provide for a future Hargrave Street geometry that will provide for three 12- foot lanes in each direction, one 12- foot median, two 6-foot shoulders and two 6-foot sidewalks. Columns that support the structure are anticipated to be located in the 12- foot median. With this geometry and high seat abutments located adjacent to the sidewalk, the result is a two- span structure with two equal spans of approximately 55'- 5" each.
The grade separation will have an anticipated width of approximately 80 feet and will provide for the two existing UPRR tracks as well as a future track and maintenance road similar to what our team provided on the Sunset Grade Separation. The structure will cross Hargrave Street at a slight skew of approximately five degrees.
Kimley >>> Horn City o~@1A:l~t
11~ SCA ~fiNG002509.2024 30
748
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
Based on the anticipated span lengths provided above, two superstructure types have been identified as suitable for this structure and include rolled steel girders; and precast prestressed concrete adjacent box beam girders. The UPRR Grade Separation Guidelines Section 6.9.1 identify both of these structure types as being suitable for use but prefer the use of the rolled steel girders with steel plate deck. Once the geometry of the structure is finalized, a Type Selection Report will be prepared to evaluate each structure type and provide a recommendation.
Top- Down Method
The Top- Down construction method would use a secant pile style wall for the construction of the abutments.
This abutment style would utilize two different pile sizes that would intersect each other with a smaller diameter unreinforced pile and a larger diameter reinforced pile making up the cantilevered abutments and adjacent walls that will support the existing track. The benefit of this style of abutment is that it can be constructed from the top down, resulting in little to no shoring being required for the construction of these abutments.
The construction of the bent could also be completed from the existing grade using a similar top- down method. For the bent construction a temporary shoring box around the limits of the bent cap and temporary steel casings that would extend to below the level of the top of the pile foundations will be used. Use of these elements would allow for the construction of the larger diameter concrete piles, concrete columns and concrete bent cap with limited excavation, and shoring adjacent to the active shoofly tracks.
Once the bents and abutments are completed, the superstructure, with either rolled steel girder with steel deck plat or precast prestressed concrete girders could be placed. Once this is complete, the track can be reestablished back on its original alignment on the new structure. After the track is reopened on the structure then the excavation of Hargrave Street under the structure could begin.
This Top- Down construction method has the benefit to construct the bent and abutments without tall and expensive shoring directly adjacent to the active shoofly tracks.
Retaining Walls
For retaining walls adjacent to the 1-10 Undercrossing structure within Caltrans right- of-way, we generally anticipate a Caltrans style standard Type 1 Retaining Wall. For the large retaining walls to the south of the railroad bridge along Hargrave Street adjacent to existing development, we anticipate a similar secant pile wall configuration using top- down construction as described above for the railroad abutments. For shorter walls to the south, it is generally more cost- effective to go with Caltrans style Type 1 Retaining Walls or similar cast- in- place walls.
Kimley >>>Horn City oRr&tH~~t "llfscA ~RNG002509. 2024 31 749
HARGRAVE GRADE
SEPARATION
Professional Design Services
Kimley >>>Horn
EXHIBIT" A"
I-10 Undercrossing Structure
Existing Bridge Foundations
Proposed Ground Anchor Walls
CitY of Ban~ ib),l;cJ\ Jim& ll2509 2024
l--• , " 1:-::'l
Pi
60'------
U 39' ~ l
t.:--" Cr-.:.·
i...~
60'----. i
ll4 39' • t
F· · a • • -_,.,: l
L _. . • -~~- J
32 750
HARGRAVE GRADE
SEPARATION
Professional Design Services
Construction Staging
EXHIBIT " A"
@ We will minimize community impacts and schedule delays-saving you money The closure of Hargrave Street between the UPRR tracks and Lincoln Street has the potential to save approximately $ 20M and reduce the construction duration by 12 months.
The key to construction staging is to minimize impacts to residents and businesses while optimizing the ability for a contractor to accelerate construction since additional time has more impacts on the community, typically results in higher bids, as well as poses a higher risk for claims and change orders. At this time, residents are the larger concern ( versus businesses) as the southeast side of the city is primarily single- family homes and the residents are outspoken. Many have relocated to the Pass Area to avoid heavy traffic and congestion, and generally oppose projects if they believe they will result in increased traffic.
Depending on timing, the planned developments in the airport redevelopment area and surrounding area could present an increased need to address significant truck traffic. This is also a concern of the residents in the area as they are sensitive to truck traffic cutting through their neighborhoods creating increased noise and pollution.
Given that there are multiple traffic rerouting options to the west of Hargrave Street, construction staging will likely be able to consider a closure of Hargrave Street between the UPRR tracks and Lincoln Street for an extended period of time. Our team' s strategy will be to find the ideal balance for a street shutdown that minimizes impacts to the community while maximizing the contractor' s efficiency to complete the work.
If a closure of Hargrave Street
between the UPRR tracks and Lincoln
Street is feasible, this will save the
project approximately $ 20M and 12
months of construction duration.
If traffic forecast numbers come in higher than expected or if other concerns arise, such as response times for emergency vehicles through the adjacent detour routes, then a temporary detour road adjacent to Hargrave Street could be studied. This could be constructed just to the west of the excavation where the full property acquisitions are occurring. It would likely have additional impacts to properties, require a temporary grade crossing, and present challenges at the eastbound ramp intersection since the freeway bridge abutment is directly adjacent.
The work to the north at the interchange to lower Hargrave Street and the ramps will typically take less time than the work to the south that involves construction of the bridge, approach walls, and road lowering. For this reason, the interchange work can be overlapped with the south end work to minimize closures of both Hargrave Street and the interchange. Note that for the interchange work, the eastbound ramps can be closed first so the westbound ramps can remain open similar to how our team staged the Sunset Grade Separation.
See Construction Staging exhibit on the following page which demonstrates the basic stages with timeline.
Kimley >>>Horn City oFtr&t.li~bt "lt,scA ~fn-.JGo025092024 751 33
HARGRAVE GRADE
SEPARATION
Professional Design Services
Phase 1
Phase 2
Phase 3 Area 1
Phase 4 Area 1
Phase 5 Area 1
Phase 6 Area2
Phase 7 Area 2
Phase 8 Area 3
Kimley >>>Horn
8 Months
ma
I = Task
EXHIBIT " A"
Construction Staging
Utility Relocati.ons (.A .. ss.um·e· s Option 2 Sewer Relocation to the west) Coristruc. t Shoofly Tracks
Bridge and Wall Construction South of 1-10 Interchange
Excavate and Construct Roadway South of 1-10 Interchange UPRR Operations on New Bridge
fflEI
Construction Phase Duration
Close Eastbound I-10
jl_S _
4 Months Lower Eastbound Ramps
Closure
1 i.: =
Open
Potential to Open Eastbound Ramps for Access to/from the Sou1h W1Mf
TOTAL PROJECT CONSTRUCTION = 27 MONTHS
Close Westbound 1-10
f!~ s
4 Months
Construct Walls Under Freeway and Lower Roadway
Rnish Walls , Lower Westbound Ramps,
Finish Hargrave Street Up to Ramsey Street
Open Westbound 1-1 oInterchange Ramps
Area 2----- i---
ca,
l)!t,·,--..___ '" l'I-l.
City of Bailiii11! J1 ibik§rAOillvahl. Q509 2024 34
752
HARGRAVE GRADE
SEPARATION ---.-
Professiona1 Design Services
Aesthetics
EXHIBIT" A"
@ Our aesthetics will reflect Banning's scenic beauty, creating a memorable gateway to redevelopment.
Drawing inspiration from Banning' s surrounding mountains and unique landscape, we will work closely with RCTC, the City, and community leaders to develop aesthetics that truly reflect the culture and spirit of Banning.
The Kimley- Horn team is excited to partner with the City in developing an aesthetic theme for the grade separation that truly captures the character and scenic beauty of Banning. Drawing from our successful approach to aesthetics on the Sunset Grade Separation, we will propose cost- effective features that instill a sense of pride in the community. This will greatly enhance the redevelopment area and its adjacent residential communities.
Situated in the heart of Banning , the Hargrave grade separation presents an opportunity to not only improve vehicular and pedestrian circulation , but also create a memorable experience for residents and visitors passing through this gateway. We have developed concepts on the following pages which showcase unique themes the City may consider incorporating into the grade separation retaining walls , railway barrier fencing , and pedestrian barrier fencing. Working closely with City staff, City Council , and the public , we are prepared to further develop these concepts or create new ones to create a welcoming and visually striking Gateway to Redevelopment , one that ce lebrates the City' s rich heritage.
Kimley >>>Horn City ~~ t II~ , 419!~ G002509. 2024 35 753
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
San Gorgonio Retaining Wall Theme - Aesthetic Concept
V-r, \ r
INTEGRAL COLOR CONTRETE RETAINING WALL PANELS
LIGHT SANDBLAST FINISH
STAINLESS STEEL ' SNOW CAP'
ACCENT, PIN MOUNTED
CORTEN STEEL MOUNTAIN RANGE
ACCENT, LASER CUT
INTEGRAL COLOR # 1 CONCRETE
FLUTED FORMATION ACCENT
HEAVY SANDBLAST FINISH
INTEGRAL COLOR # 2 CONCRETE
FORMATION ACCENT
MEDIUM SANDBLAST FINISH
INTEGRAL COLOR # 3 CONCRETE
FLUTED FORMATION ACCENT
HEAVY SANDBLAST FINISH
The City of Banning is situated in the picturesque San Gorgonio Pass between two significant mountain peaks, Mount San Gorgonio ( to the north) and Mount San Jacinto ( to the south). The aesthetic design features in this rendering showcases the snowcapped peaks of San Gorgqnio Mountain, or Old Greyback, the highest peak in Southern California.
Kimley >>>Horn City of Ba ~~~ ibi~staof1N~&lfr509_2024 36754
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT"A"
San Jacinto Retaining Wall Theme - Aesthetic Concept
INTEGRAL COLOR CONTRETE RETAINING WALL PANELS "" Y"
LIGHT SANDBLAST FINISH
STAINLESS STEEL ' SNOW CAP'
1--
ACCENT, PIN MOUNTED
CORTEN STEEL MOUNTAIN RANGE
ACCENT, LASER CUT
INTEGRAL COLOR # 1 CONCRETE
FLUTED FORMATION ACCENT
HEAVY SANDBLAST FINISH
INTEGRAL COLOR # 2 CONCRETE
FORMATION ACCENT
MEDIUM SANDBLAST FIN ISH
INTEGRAL COLOR # 3 CONCRETE
FLUTED FORMATION ACCENT
HEAVY SANDBLAST FINISH
This rendering beautifully showcases the mountain and desert landscapes of San Jacinto Mountain, highlighting its topographical prominence.
These aesthetic wall treatments enhance both grade separation retaining walls and can be appreciated by travelers in either direction- this is where the " sense of place" comes to life.
Kimley >>> Horn City of Ba~ fi'i~ib i~S~ Ol1Na9;} 509.2024 37755
HARGRAVE GRADE
SEPARATION -,,_
Professional Design Services
EXHIB IT" A"
Railway Barrier Fencing - Aesthetic Concept
y-·
METAL FENCING SCREEN
SAN GORGONIO PASS
PERFORATED COLORED METAL MOUNTAIN VISTAS SILHOUETTE
FENCE PANEL METAL RAILS AND POSTS
FOCAL CALIFORNIA POPPY LANDSCAPE
COLORED METAL ACCENT
BRIDGE STRUCTURE
r
V-- r,
V
The foothills boast iconic California features, offering a glimpse into the California landscape. The aesthetic design in this rendering celebrates the California State Flower, the California Poppy.
Kimley >>> Horn City of Ba~~~ ibikse'Aofl"N!~ s09.2024 38756
HARGRAVE GRADE
SEPARATION --~~
Professional Design Services
EXHIBIT " A"
Pedestrain Barrier Fencing - Aesthetic Concept
I
STAINLESS STEEL CALIFORNIA QUAIL ACCENT
METAL RAIL AND POST FENCING
STAIN LESS STEEL CAB LES
CORTEN STEEL CALIFORNIA LANDSCAPE ACCENT
INTEGRAL COLOR CONCRETE
FLU TED FORMATION ACC ENT
INTEGRAL COLOR CONCRETE
COLUMN
rThe aesthetic design in this rendering highlights the key natural and plant elements of the desert landscape, and the California Stat e Bird, the California Quail, creating a serene and secure environment for pedestrians to enjoy.
Kimley >>>Horn City of Ba ~~ ribiks~ Of7Nl~ s09.2024 39757
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
Freeway Ramp Aesthetics
The aesthetic features of the Hargrave Grade Separation project are truly a celebration of the best aspects of Banning. They create a visually stunning display for both motorists and pedestrians passing through the gateway. Landscaping will play a vital role in seamlessly integrating the desert' s drought- tolerant landscape into the project, with accent boulders inspired by the nearby foothills adding visual interest. This project will greatly enhance the community by honoring the area' s unique setting, providing an attractive connection for vehicles and pedestrians, and celebrating the community' s resilience and commitment to embracing new enhancements in the " City of Endless Opportunity".
Kimley >>>Horn City of Ba ~6'~ ibiks~ Oi7N~~ 509.2024 40758
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
Hargrave Street Rendering showing Aesthetic Opportunities Kimley >>> Horn City of Ba~"'~ ibiks~ o11Nl~ 509.2024 41759
HARGRAVE GRADE
SEPARATION
Professional Design Services
3. Environmental
EXHIBIT " A"
@ Our NEPA approvals are efficient and quick
Our expertise in Ca/ trans and FRA- Led NEPA process es, along with deep knowledge of th e project area, will help ensure efficient and quick NEPA approvals. We secured NEPA approvals for the Sunset Grade Separation in just six months. We also obtained NEPA approvals for the /- 10 Bypass.
The Kimley- Horn team includes the same staff who have worked with the City on many projects in the past, and most recently obtained NEPA compliance for a Complex EA on the adjacent 1-1 OBypass project. Our experience and deep knowledge of the project area will result in efficiencies and the ability to expedite the schedule.
This project is anticipated to be a Statutory Exemption ( SE) under CEQA and a Categorical Exclusion ( CE) under NEPA. The City will be the CEQA lead agency and will require our assistance in preparing a Notice of Exemption ( NOE). As outlined in the RFP, the lead agency for NEPA will be Caltrans. As noted in Article 4 , Subtask 2.1, of the Grant Agreement with the FRA, the lead agency for NEPA will be the FRA and they would determine appropriate class of action. Caltrans has jurisdiction over the impacted 1-10 Freeway ramps and will need to approve work performed in their right- of-way regardless of the NEPA lead. The FRA may delegate the NEPA lead to Caltrans since they are already involved . This occurred on the Colton Crossing project for which our team member, LSA, led the environmental. The other possibility is that FRA is the NEPA lead and the City and the Kimley- Horn team complete all NEPA documentation consistent with FRA guidance. Our team would work with both Caltrans and FRA to prepare the technical documentation using a single acceptable format. We will help the City confirm the NEPA lead at the beginning of the project so the proper format and processing of environmental technical studies is known .
The following summarizes the primary environmental disciplines which will require technical studies and the approach our team will take.
Traffic Studies - Our teaming partner, LSA, has ass isted the City with traffic analysis for previous general plan updates ; helped update the traff ic fee component of the City 's Development Impact Fee ( DIF) Program ; and understands the General Plan Street System. LSA also helped the Kimley- Horn team with the traffic modeling for the redistribution of traffic on the 1-10 Bypass project , which impacts traffic circulation along Hargrave Street.
Our approach is to use this knowledge and extens ive data to provide adjacent project coordination and make critical design decisions based on the temporary and ultimate traffic cond itions planned for the area.
Kimley >>>Horn 42
760
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT "A"
The information our team has on the project intersections, such as these for the Banning Fee Program , will present a cost savings and assure coordination with other City programs.
In addition, an effective Transportation Management Plan ( TMP) is needed to address traffic conditions during construction. For detouring around the project area, local traffic not accessing the freeway can be routed to San Gorgonio Avenue. Traffic accessing the freeway can be routed to 8th Street. If peak hour volumes are excessive at 8th Street, the detour can be extended to 22nd Street or even alternate at Sunset Avenue. Our team already has a traffic analysis of these intersections as part of the 1-10 Bypass studies and will just need to obtain new traffic counts for updates.
Understanding the unique situations in the City will result in better solutions and help reduce City staff efforts. Our team has history in the area and will serve as an extension of City staff. One example is the temporary detour route along Lincoln Street. The City is concerned about impacts to pavement along this route as well as assuring safe pedestrian Our team' s knowledge of the area will
help reduce City staff time as we will
truly serve as an extension of your staff.
access with the additional traffic and paths that high school students use near the intersection with 8th Street.
Kimley >>> Horn City ~~ b "fti? ' A19fNG002509. 2024 43 761
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
Safety and pavement condition are concerns for detour routes . This aerial photo shows the trail used by High School students between Barbour Avenue and Lincoln Street for access to the other side of 1-10. Our team will propose project features to assure pedestrian safety as part of the TMP
Cultural Studies - We will provide a routine Historic Property Survey Report ( PSR) including an ASR , HRER, Native American Consultation , and associated documentation of coordination efforts pursuant to AB 52. Due to the deep excavations, there is a potential for paleontological impacts. To address this , we will provide a Paleontological Identification Report and Paleontological Evaluation Report ( PIR/ PER).
Biological Studies - While the project site is located within the Western Rivers ide Multi Species Habitat Conservation Plan ( WR- MSHCP), based on our experience in this area and review of the WR- MSHCP, there is a concern for riverine/ riparian habitat and downstream impacts in the Coachella Valley MSHCP related to sediment transport.
The drainage area that flows to the east along John Street/ UPRR and then to the south into Smith Creek was studied extensively for our 1-10 Bypass project. Add itionally, our latest understanding of the airport redevelopment area as well as the Morongo Section 12 ( west) deve lopment is that this natural channel through the respective properties will be maintained/ protected.
Kimley >>> Horn City 6fat "~ 'Ab W G002so9. 2024 762 44
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
We will minimize impacts to this drainage with the Hargrave Grade Separation and point out the primary source of flow which is the Ramsey Street Storm Drain. The objective is to show the wildlife agencies that the Hargrave Grade Separation will not result in impacts to sediment transport along this drainage based on the relatively minimal runoff contributing to this drainage from the project area ( i.e. the majority is coming from the Ramsey Street Storm Drain).
There is the potential for the presence of
habitat for burrowing owl ( Athene cunicularia),
Marvin' s onion ( Allium marvini1) and manystemmed dudleya ( Dudleya multicaulis) due to project' s proximity to survey areas identified
in the MSHCP. Early coordination with the
Western Riverside Regional Conservation
Authority ( RCA) and the resource/ regulatory
agencies will confirm the level of analysis to
be completed to demonstrate compliance
with the MSHCP and identify appropriate
mitigation, if required.
Air Quality - As an exempt project we
generally anticipate planning the benefits
to air quality as it relates to removal of a
grade crossing and associated idling traffic.
Additionally, the project is exempt from
conformity under 40 CFR 93.126 ( Railroad/
Highway Crossing) as a grade separation
Our team has useful information on this drainage area that flows east and then south into Smith Creek.
that does not change the number of through lanes and does not change the channelization or signalization status of intersections at either end. Kimley- Horn will develop an air quality report consistent with the Caltrans SER to analyze the project' s construction and operational air quality impacts and document that the project is exempt from federal conformity.
Noise and Vibration - Sensitive noise receptors generally exist in the southwest quadrant residential area.
If the temporary shoofly tracks are constructed to the south of the mainline tracks closer to the residential area, there is a high likelihood that the noise threshold limits will be exceeded. This could result in a temporary noise wall that will likely be an attractive permanent feature by the local residents .
Our concept puts the shoofly tracks on the north side of the mainline tracks and will avoid noise and vibration impacts to the residents. This will also prevent the need for temporary or permanent sound walls.
The proposed project is cons idered a Type I project according to 23 CFR 772 and the Caltrans Noise Protocol because the grade separation consists of a vertical alteration. Therefore, a Noise Study Report following the Caltrans SER will be required. Kimley- Horn will prepare a work plan and coordinate with Caltrans District 8 noise staff to ensure the noise measurement locations and modeling assumptions are acceptable and to streamline the review process.
Kimley >>>Horn City ~~ Wt II~ 11bR~ G002509. 2024 763 45
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT" A"
Hazardous Materials - The Kimley- Horn team will conduct a routine Initial Site Assessment { ISA) for the project area. Potential concerns are leaky underground storage tank { LUST} sites associated with the gas stations to the north as well as typical hazardous materials found within railroad right- of-way. The ISA will evaluate the potential for impacts to the project area from users along Hargrave Street and the rail corridor.
Our team documented similar sites within the area as part of the 1-10 bypass project.
Water Quality- The project area is contained entirely within the Whitewater River Watershed, which is part of the Colorado River Basin, with the nearest receiving waters being Smith Creek. Our team is familiar with the requirements of this watershed through our recent environmental work on the 1-10 Bypass project, which showed that there are no existing or proposed Total Maximum Daily Loads ( TMDLs) for any of the receiving waters within the project area.
Compliance with the Municipal Separate Storm Sewer Systems ( MS4) Permit will be a dual process.
Caltrans will require a Stormwater Data Report ( SWOR) to comply with the MS4 Permit for work within their right- of- way. For the City portion, compliance with the Whitewater River Watershed MS4 , a Water Quality Management Plan ( WQMP) is required for Priority Development Projects. Since the grade separation project does not fit within one of the seven categories established in the guidance, a WQMP is technically not required; however, the MS4 Permit does require the project implement BMPs to the Maximum Extend Practical ( MEP). Additionally, a Water Quality Assessment Report { WQAR) that follows the Caltrans December 2022 Water Quality Assessment Report Content and Recommended Format is proposed for work within the Caltrans right- of- way to support the DEER.
Based on the constrained project site , we will not be able to implement infiltration or larger scale bio- treatment. Instead, we will consider proprietary devices within Hargrave Street that treat pollutants from the paved surfaces ( such as a Filterra system). We also anticipate providing measures to prevent erosion, such as rip- rap or rock slope protection, grading, and lined ditches/ channels where appropriate. All of these features will be discussed with City staff to confirm the ability to provide maintenance.
Kimley>>>Horn City i~t "Ari ' Ab~ G002509.2024 764 46
HARGRAVE GRADE
SEPARATION
Professional Design Services
4. Right-of-Way
EXHIBIT" A"
@ Our ROW experts ensure compliance and secure certification Our team successfully processed right- of-way needs for 14 grade separations projects including the Sunset GS. One of our team members is a former Ca/trans HQ Chief of Real Estate and will help ensure overall compliance and secure the right- of-way certification.
Our team has a thorough and in depth understanding of the right- of-way elements for the project. These can be divided into different categories with our approach and implementation for each described below. For all right- of- way processing, we are keenly aware and familiar with the requirements for Caltrans Right- of-Way Certification which is a prerequisite to construction contract advertising and award.
The following describes our approach to each impacted property. The proposed features described are also shown on the Opportunities and Constraints exhibit provided in the Roadway Design section.
Commercial Properties
There are four impacted commercial properties. This includes the two gas stations ( Arco , Mobil) with convenience stores at the intersection of Ramsey Street and Hargrave Street. The Mobil service station appears to be undergoing a rebranding. This site also has a Churches Chicken restaurant associated with its operation. Additionally impacted are the Banning Industrial Park and Valley Food Service properties.
Among the most challenging parcels is the Arco station on the southwest corner of Hargrave Street and Ramsey Street. The challenge is the profile grade versus the existing driveway and the directly adjacent fuel pumps. This leaves very little room for grade changes associated with the lowering of Hargrave Street.
Rest assured that a concerted effort will be made to limit the interruption to business operations during and subsequent to construction , as well as limit the potential for a Loss of Business Goodwill claim - which in California is quite common. Communication and coordination with the owner/ operator will take place to confirm petroleum and sundry delivery schedules to the site with the goal of maintaining a "window" providing maximum ingress/ egress during construction.
Based upon site visits and accurate 30 data obtained by a drone scan flyover, we have determined that narrowing the southerly Arco station driveway on Hargrave Street will result in the ability to maintain outbound vehicular circulation and thereby minimize severance damages to the parcel. The driveway design will also enable continued usage of all existing fuel dispensers. Integrated in the design for this parcel will be improved circulation patterns around the primary building to assist with fuel delivery truck movements and vehicle movements in general. Designing and demonstrating a reconfiguration that works puts the City in a position that minimizes exposure for claims associated with Business Interruption, severance damages, and the aforementioned Loss of Business Goodwill.
The Mobile station on the east side of Hargrave Street has more room and the driveways can be reprofiled and lowered with adequate space to slope to the fuel dispensers. This property is similar to the Chevron station on the Sunset Grade Separation with respect to required grade changes adjacent to the fuel pumps.
The Banning Industrial Park also presents challenges due to the building located directly adjacent to the proposed retaining walls and a commercial driveway with truck loading dock roll up doors at 90 degrees to the subject driveway. The design concept we discussed with the City includes protecting the existing building with construction of a secant pile wall and shifting access to the south to be shared with Valley Food Service Kimley >>>Horn 47 765
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT "A"
and a residential property. This design solution maintains direct access to Hargrave Street and incorporates a reciprocal easement between the users of the maintained driveway which is quite common with a shared ingress/ egress point.
Our initial approach is to investigate the potential for the airport redevelopment limits to extend and include this complex. If it does, there could be a cost savings with the building removed prior to construction of the project. If this does not occur, we will meet with the three property owners to explain how common use, security, and maintenance of the shared driveway will be accomplished. All information Our team uses 3D perspectives to show
property owners what the final condition
will look like. This visualization typically
has a positive impact and helps with
negotiations.
learned from property owners and/ or tenants will be considered and evaluated as a means to optimize design and efficiency.
Modifications for the Valley Food Service property include the new shared access agreement for its existing northerly driveway and design of the existing southerly driveway apron which will align to the new gradient of Hargrave Street.
Residential Properties
All impacted residential properties are south of the UPRR railroad right- of-way. Four properties are impacted on the west side of Hargrave Street and two on the east side. Both of the east side properties are adjacent northerly and southerly to the Valley Food Service property. The one to the north will need the changed access that will be shared with Valley Food Service and Banning Industrial Park as previously described. The second property is on the northeast corner of Hargrave Street and Lincoln Street and will require partial acquisition to accommodate the widened road, and a temporary construction easement to construct the project.
Two single family residential properties on the west side of Hargrave Street will require full acquisition to connect John Street with Plaza Street. We understand that the City is already advancing one of those acquisitions on the vacant lot. The other will require valuation and acquisition along with a State required Relocation Plan addressing the details and accommodations as it pertains to the displacement of the residential occupant. State and Federal regulation required relocation advisory services and assistance will be administered to the displaced occupant( s), as appropriate.
The remaining two properties on the west side of Hargrave Street closest to Lincoln Street will require partial right- of- way acquisitions to accommodate the widening of Hargrave Steet, and a temporary construction easement to accommodate construction of the project.
Caltrans Right- of-Way
The approach with Caltrans ( District 8) right- of-way is to keep the ramp improvements within the existing State right- of-way and thereby have no acquisitions - permanent or temporary. Similar to the Sunset Grade Separation, we have determined that there exists adequate space to construct the project. As a result, the request of Caltrans is that an encroachment permit be issued at the end of the DEER process to address temporary access for construction. Any permanent or temporary right- of- way acquisition involving Caltrans on- or off- system land has the potential to " kick" the project out of the DEER process. There are a host of reasons, the least of which is extended time and uncertainty that is introduced if this were to occur.
Accordingly, the project design parameters and limits will avoid this pitfall.
Kimley >>>Horn City . w•S II~ :4tJMG002509. 2024 48
766
HARGRAVE GRADE
SEPARATION
Professional Design Services
UPRR Right- of-Way
EXHIBIT" A"
Similar to the approach with Caltrans right- of-way, there should be no acquisition of UPRR right- of-way. The established relationships our team has with UPRR personnel in Operations, Real Estate, Maintenance, etc. will serve to expedite all necessary measures ( flagging, coordination, design approval, etc.) that will need to take place. The new grade separation crossing of UPRR right- of- way is addressed with agreements, typically in the form of a Maintenance and Operations Agreement. It is anticipated that retaining wall touchdown points and footings will be designed and accepted by UPRR and ultimately referenced and memorialized in said agreement( s). If the UPRR wishes to address matters differently, we have ample experience in these dealings and will endeavor to provide the least costly, most time efficient, and prudent manner in accommodating the UPRR.
City Street Right- of-Way
The right- of- way for the widened Hargrave Street will be obtained through the acquisition of permanent roadway easements as indicated for the properties previously mentioned. A new roadway and utility easement will be needed for the new connector road between John Street and Plaza Street. Our team will work closely with the City to assist with incorporating the newly constructed road into the City' s system of roads as well as provide recorded instruments ( rights) to utility companies that have been relocated as part of the project.
In addition, our team is experienced with municipal street vacations and will coordinate closely with the City so that an official and proper vacation of a portion of John Street, east of Hargrave Street up to the newly constructed John Street , is carried out efficiently - if it is determined to be the most appropriate course of action.
Kimley >>>Horn City ~-& " fa.ii ' Ab ~ G002509.2024 49 767
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT " A"
5. Coordination, Agreements & Permits
Caltrans Approvals
@ We are well-versed in Ca/trans' new process
Our team's unmatched knowledge of Ca/trans' new DEER process and strong relationships with District 8 staff will help us maintain the scope and stay ahead of schedule.
For approvals within Caltrans right- of-way, we anticipate the new Design Engineering Evaluation Report DEER) process. This replaced the previous Permit Engineering Evaluation Report ( PEER) process which we implemented on the Sunset Grade Separation. The Kimley- Horn team is one of the first in the state to implement the newer DEER process and we are currently implementing this process on four other projects in Southern California. We also led Ca/ trans approvals for the McKinley Grade Separation with Ca/ trans District 8 and the Fullerton Grade Separation with Ca/ trans District 7. The key to our strategy is keeping within the DEER process to prevent the project from being put into full oversight. This is determined through the DEER Checklist. The Hargrave Grade Separation will have no problems maintaining the first five criteria in the checklist. The challenge will be item no. 6 for the walls under 1-1 Othat cannot be designed per Caltrans Standard Plans. The similar tie- back walls that our team designed for the Sunset Grade Separation were able to remain under the PEER process at that time. Our team had a similar situation come up recently with the DEER process on another project and were able to obtain an exception from Caltrans Headquarters.
We will discuss this issue early in the process with Caltrans and point out the similar exceptions they have given on other projects. Our knowledge of the new process, and similar situations we have successfully navigated through with District 8 staff, will lead to a solution that maintains the planned scope and schedule of the project.
Design Engineering Evaluation Report Application Checklist No. Criteria (as it pertains to Hargrave GS) True False Notes 1 Maintain Environmental SE/CE Only provide features needed for grade separation 2 Single Build Alternative Required for SE/CE
3 No CTC Action No impacts to mainline 1-10
4 No Caltrans R/W Conveyance Keep lowered ramps within existing right-of-way 5 No FHWA Approvals Maintain existing access points to 1-10 6 No Structures that are not per Caltrans Standard Plans Walls under 1-1 Ofor Hargrave lowering Risk: being kicked out of the DEER process based on Item No . 6.
Solution: Leverage our experience and knowledge of the new DEER process to obtain an exception and remain on schedule. Coordinate this with Caltrans early during the Concept Development stage and emphasize schedule constraints and project benefits, similar to our successful approach on the Sunset Grade Separation.
Kimley >>>Horn City ~- tII~ :11b° RRG002509. 2024 50 768
HARGRAVE GRADE
SEPARATION
Professional Design Services
FRA Approvals
EXH IBIT " A "
@ We will streamline the FRA approval process
We achieved FRA approvals in under six months for a local project, leveraging our trusted relationships with FRA and the expertise of a former FRA staff member who is now on our team. This experience and our relationships will streamline the FRA approval process.
The Kimley- Horn team routinely processes projects through the FRA for approvals; we know their process and expectations. This involve s grant funding compliance as well as NEPA Compliance if led by the FRA.
NEPA compliance for a Categorical Exclusion ( CE) with the FRA requires environmental technical study approvals similar to what Caltrans requires when they take the lead on NEPA as delegated from FHWA.
UPRR and CPUC Approvals
@ Results-driven approach to negotiations with UPRR and CPUC We successfully negotiated with UPRR on the Sunset Grade Separation and are currently obtaining UPRR and CPUC approvals on four Metro/ ink projects including six grade crossings, two new grade separations, and over six miles of new double tracking. This approach will prove equally beneficial for Hargrave.
Our team routinely provides coordination with UPRR for approvals using a proven approach. We work through Nick Vineyard, the UPRR Area Manager, to obtain design approvals and other necessary coordination.
Nick will provide comments and obtain input from his groups in Omaha including track, grading/ drainage, structures and utilities/ right- of-way. Our team already has insights of the types of comments and timeline from UPRR based on our recent work on our Metrolink projects and the ACE Fullerton Grade Separation currently in construction- this is part of Kimley- Horn' s core practice which will assure coordination with design disciplines and maintain urgency.
Examples of Kimley- Horn team' s current and past UPRR approvals:
1. Metrolink Simi Double Tracking ( Nick Vineyard) - shared corridor with UPRR right- of-way for one track, five grade crossings, UPRR siding, industry spur track, and shared right- of-way at station platform.
2. Fullerton Grade Separation ( Nick Vineyard) - raise UPRR double mainline tracks 8.5 feet, provide double mainline shoofly tracks.
3. Sunset Grade Separation ( Kenneth Tom) - raise UPRR double mainline tracks 2.5 feet, provide double mainline shoofly tracks.
Similarly, our core staff routinely coordinates with the CPUC for similar G088- B approvals which will be required for the Hargrave Grade Separation. In the project area, this involves Utilities Engineer, Sergio Licon. Our team has prepared five G088- B applications for nearby projects in just the last 12 months. We will bring the CPUC in early with the virtual diagnostic meeting and then followed by the formal field diagnostic meeting. Through our Metrolink work, we have developed a process to obtain " informal" input from the CPUC on the G0- 88B documents before the formal submittal which occurs later in the schedule so that the approval window does not expire. This informal input assures no delays in the process when approaching the Commission meeting date.
Kimley >>>Horn 51
769
HARGRAVE GRADE
SEPARATION
Professional Design Services
Community Engagement
EXHIBIT " A"
@ We care about this community and have a deep understanding of their needs As part of the /- 10 Bypass, our team has worked closely with the communities in the project area- we know their concerns and priorities many of which are related to Hargrave. We will lead workshops to share project information and gather input to build consensus and support for the project.
Our team has engaged with City Council and the public
about the Hargrave Grade Separation and understand that the project generally has support. Public outreach will still require a careful approach to maintain this support. There are currently many concerns about how the southeast side With all of the projects in the southeast side
of the city, it will be key to properly educate
the community and understand them.
of the city will redevelop and how all of the supporting transportation projects will all fit in. The stakeholders, including landowners and developers involved with redevelopment, as well as emergency services and the school district are also concerned for how this will come together for proper access and timing.
The approach that has worked effectively for the residents and stakeholders in this area is to hold workshops where the team can educate the public about the project and gain input. This is where technical information on the project is shown along with schedule and potential impacts. Just as important will be reporting the latest on the adjacent developments and transportation projects with their timing and how they will be effectively coordinated to reduce impacts to the community.
Another focus area is making sure the media has the right information to properly educate the community through their outlets. Our team worked closely with David Heiss when he was with the Record Gazette to make sure he had accurate information about the 1-1 O Bypass. This can now be done with Editors Hector Hernandez and Kristy Loufek of the Record Gazette. Other media outlets can follow a similar process.
Our Project Manager,
Darren Adrian, is native
to the Pass Area and is
able to connect with the
residents and stakeholders
as he is not viewed as an
outsider. This proved useful
on the 1-1 O Bypass project
when coordinating with the
community in the southeast
side of the city. Darren was
able to gain the trust of local
residents and landowners
that were initially negative
towards the project.
Kimley >>>Horn
Hargrave Street at- grade Railroad Crossing
Truck Traffic
Cut- through Traffic
Existing Pavement Conditions
City ~~ tII~ :AtJ~ G002509. 2024 52
770
HARGRAVE GRADE
SEPARATION ----- EXHIBIT " A"
Professiona1 Design Services
Funding Support
@ We are experienced in all levels of funding- our projects get built Whether through local, state, or federal funding, our team already has an abundance of information to support funding applications for construction.
As a full- service national firm, we are involved with local, state, and federal funding programs. In addition, we have added a funding specialist with Avant- Garde, who focusses on applying for and processing grant and funding applications for large transportation projects. Avant- Garde specializes in working with smaller municipalities, such as Banning, to seek funding , and once received , manage compliance. In addition, Avant- Garde' s staff works closely with Kimley- Horn as staff members have worked together for over 25 years. This relationship increases chances for success as the project needs and technical features are coordinated with the design team to attract funding.
Our team has all levels of funding covered. For local funds, Kimley- Horn is certainly familiar with the WRCOG TUMF program as we wrote the TUMF Credit and Reimbursement Manual and will use this knowledge to assure reimbursement is maximized in the program. The Kimley- Horn team has also remained close to the various City programs, including efforts to set up a funding district in the area.
State and federal funding are the larger sources, and our team is uniquely positioned. The Kimley- Horn team recently assisted the County with RAISE grant applications for the 1-10 Bypass. This required pulling multiple sources of data to show the area' s disadvantaged community, diversity, transportation deficiencies, safety concerns, and relevant future projects. It also included focusing in on project elements and features that attract funding. Our team led a similar effort for Morongo for their interchange improvements, also addressing key elements of climate action. These efforts will provide our team with the information and approach necessary to seek construction funds for the Hargrave Grade Separation.
Safety
Provide a safe and secure
1 transpor\ ahon system
I
Quality of Life &
Public Health
Enable vibrant, healthy
commun itie s
Climate Equity Accessibility
Ach ieve sta tewide GHG El iminate tronsporlalion Improve mull imodal ob ilrty emi:. sions red uction targets burdens for low- income and access lo desfnations and increase resil ience to commun ities , communities for all users cl imate change of color. people w ifh
d isabil ities, and other
d isa d vantaged groups
I
Economy
Support a vibrant
res ·lient economy
Environment
Enhance env ironmenta l
health and reduce
negative transporta ion
Infrastructure
Ma intain a high-quality,
resil ient transporta tion
system
Ca/trans ' climate action principles are key elements for attracting larger funding sources, and the east side of Banning shows very well for accomplishing all of these . Our team has this information from our other efforts in this area and will use it to obtain construction funding for the project.
Kimley >>>Horn City ~~ t "/ V:i 11bRfiJG002509. 2024 771 53
HARGRAVE GRADE
SEPARATION
Professional Design Services
EXHIBIT " A"
One of the key elements for success with funding is garnering support from key stakeholders. Our team has the relationships and approach to obtain support from Morongo, the County, CHP, fire department , the Community of Cabazon, local businesses, and others. Our team even helped the previous District 5 Supervisor Hewitt with uniting the Pass Area to attract funding for major transportation projects as part of the Pass Area Mobility Projects effort. We recently helped engage Supervisor Gutierrez on projects in the Pass Area. Our team will implement all of these elements to obtain construction funding. As with many other elements of the project, we will truly act as an extension of City staff with these efforts.
Our team brings distinct advantages for managing existing funding sources and obtaining construction funding:
Our team will maximize TUMF reimbursement as we wrote the TUMF Credit and Reimbursement Manual Our team will assist with FRA grant compliance and seeking additional funds using our previous FRA staff that oversaw the funding and compliance program
Our team is familiar with TIRCP and the future plans for the Coachella Rail Line through this area and will assist with funding compliance and other coordination efforts We have recently applied for RAISE grant funding in this area and have all of the relevant data needed for the Hargrave Grade Separation
We have proven relationships that will help with key stakeholder support, such as Morongo, the County, CHP, fire department, the Community of Cabazon , and local businesses We have necessary elements of the bigger picture as we assisted the County Supervisor to unite the Pass Area and attract funding
Kimley >>> Horn City ~~ t "P'flscA1fifJG002509. 2024 772 54
HARGRAVE GRADE
SEPARATION
Professional Design Services
Pass Area Mobility Projects
l\lcalpal! M!
EXHIBIT "A"
9 " ~
COO~~ Rd
ti \ ~
1. 2.
3. Q
z
w 4.
C>
w ...
5. 6.
7. Kimley»> Horn
di '
CfEllRl' V.OtiEY!
IMORONGO BAND Of MISSION INlllANS I
WWilson St
l !
II ! 1-1 , 1 = _ ~ , 1~~ r, ..,,. ' • '""""' •
m . ' ' .. ..,... > • • Ill! ; ~ _, -• Ill! flil l \
ii91 ! IJI -·-· ::!----~: ~. L -
c.:-= Ill
Oak Hills 1'81kway, w;t Road
New City Road)
1-10/ Wildwood C:.,yon Aoad lnte1challge
New)
1-10/Coonty Lile Road lnterehange
Omp< ovementj
Road Extensioo (
NewCity Road)
1-10/Cafimesa Boulevard -
SandaJwood Drive Interchange ( lmpro, emenQ
I-111/ Smgletoo Road Interchange
ompro, emenQ
I-10/Cherry vatley Boufevard lnterehange
Omp< ovement)
di i ; . di '-? ~
d\ . --"'
8. SR 60/Portrero Wvd Interchange 15. Coachella Valley- San Gorgooio Pass Rail Corridor New) ( Potential location)
9 1-1 Q/Qak Valley Parkway lnten: llange 16. I-tOIHargra, eStreelRailroad l"""""""entl Grade Separabon
10. I-10/ SR 60 lfllen: nange 17. 1-l()(Cotlonwood Avenue Interchange Improvement) ( NeW)
11 . Pennsylvania Avenue Widening 18. 1-10 Bypess
1151St. 106111 StVRailroad Grade Separation ( New COOnty Road)
12. 1-10/ Peonsytvania Avenue Interchange 19. I-tOIMon> ngo Par1< way lnten: hange llmprovemenQ ( New)
13. I-lOIHigllland Sp< ingsA, enue Interchange 20. I-tM. t.!in St loten: hange lmprovemenQ ~ mpro, emenQ df>~
14 . Sun Lakes BouleYard Extension 21. l-1QfTruckScales New City Road) Relocation October 6, 2022
City of Bailii~ ibi~ibio~a~b09 2024
1\0RONGO
IANPOF
MISSION
INPIANI
lb/tran5 ·
55 773
HARGRAVE GRADE
SEPARATION EXHIBIT " A"
Professional Design Services
Scope ofWork
Our team has reviewed the Scope of Work contained in the RFP and supplemented as requested. The following contains the complete list of tasks with a brief description of our proposed edits. Proposed edits include additional language to define items or better clarify what we intend and have Our team has provided redline mode
edits to the scope of work to help
expedite completion of the agreement.
based our fee upon. Items not included in the RFP scope but believed to be necessary, or potential to be necessary, are indicated as optional. For City convenience, we have included a complete redline version of these edits to the RFP scope of work in the Appendix of this proposal.
Task Scope Edits
Task 1 - Project Administration
1.1 General Meetings and Coordination Additional subtask which defines scope for day-to-day management of the Project.
1.2 Project Management Plan Added assumptions.
1.3 Quality Control Plan No additions or modifications.
1.4 Project Controls No additions or modifications.
1.5 Project Development Team Meetings Added assumptions.
Task 2 - Data Collection
2.1 Aerial Mapping Added assumptions to define mapping limits and supplemental ground survey scope.
2.2 Potholing Added assumptions for pothole repair.
2.3 Right- of-Way Base Mapping Added assumptions for mapping.
2.4 Utility Notification Added assumptions for agencies anticipated and notification process.
2.5 Utility Base Mapping Added assumptions.
2.6 Geotechnical Records Research
No additions or modifications.
and Findings
2.7 Traffic Analyses Added assumptions to define analysis parameters and study areas.
2.8 Caltrans Traffic Reports
Added assumptions based on our updated knowledge of Caltrans requirements and defined limits of the Caltrans Traffic Reports.
Task 3 -Basis of Design Document
3.1 Basis of Design Document No additions or modifications.
Task 4 -Concept Development and Project Approval
4.1 Geometric Concepts Added optional task for Caltrans Geometric Approval Drawings ( GADs).
4.2 Bridge and Retaining Wall Concepts Added assumptions to define the Advanced Planning Studies ( APS).
4.3 Project Concept Report Added assumptions.
4.4 Project Concept Approval No additions or modifications.
Task 5 -Environmental Documentation
5.1 CEQA Statutory Exemption No additions or modifications.
5.2 NEPA Added assumptions to define each of the NEPA technical studies.
5.3 Visual Impact Assessment ( VIA) Added an optional task for aVisual Impact Assessment.
Kimley >>> Horn City ~- t "flil ' Am G002509.2024 56 774
HARGRAVE GRADE
SEPARATION ------- EXHIBIT "A"
Professiona1 Design Services
Task Scope Edits
Task 6 -Plans Specifications and Estimates (PS&E)
6.1 Reports Added assumptions for the various technical reports.
6.2 Calculations Added assumptions to define the structural calculations.
6.3 Plan Preparation Added assumptions for the various sets of plans and to refer to the attached sheet count list.
6.4 Specifications
Added assumptions defining the Standard Specifications, technical specifications, 35% specifications, and format.
6.5 Cost Estimates Added assumptions.
6.6 Construction Schedule No additions or modifications.
Task 7 - Right-of-Way
7.1 Right-of-Way Requirements Added assumptions to define Parcel Impact Memorandums.
7.2 Right-of-Way Maps No additions or modifications.
7.3 Appraisal Maps , Plats , and Added assumptions to clarify right-of-way services and define number of plat and legal Descriptions descriptions.
Task 8 - Coordination, Agreements and Permits
8.1 Union Pacific Railroad (UPRR) Added assumptions related to agreements.
8.2 California Public Utilities Commission Added assumptions to define anticipated approval requirements.
8.3 Caltrans District 8 Added assumptions to define anticipated approval requirements.
8.4 Riverside County Flood Control and
Added assumptions to define anticipated approval requirements.
Water Conservation District
8.5 Utility Coordination No additions or modifications.
8.6 Community Engagement Added assumptions.
8.7 Resource/ Regulatory Permitting Added assumptions to define potential regulatory permit requirements and scope to obtain Optional) permits (if necessary).
Task 9 -Bidding Services
9.1 Resident Engineer Pending File No additions or modifications.
9.2 Bidding Phase Support No additions or modifications.
9.3 Conformed Plans and Specifications No additions or modifications.
Task 1O -Construction Phase Funding
10.1 Construction Phase Funding Added optional task to support the City in obtaining Construction Phase Funding.
Kimley >>> Horn City ~•! ,,~ ' Am G002so9. 2024 775 57
EXHIBIT " A"
Detailed Project
Schedule
Kimley >>>Horn City ~- t "fVl ' A~ G002509.2024 776 58
HARGRAVE GRADE
SEPARATION
Pr ofessional Des ign Ser vices
Projea: ConceptA, pprov, 1
lS" PS& E
6S" PS& E
951' Ps& E
100"- PS& E
ls. wedfOfBid
lss,., ed fOf construction ( COnfor~ ~ n5 and Spec)
ProjectComp~ tr
Ui#fH#h@ttil'-i:Ft ,flf,tiUd: i
ProjectlC! ctoffMffting
Project Coordination, Mei! tlngs. and Controls
Base~ne Schedull!
lblroJid Topographlc Suiwy {ind d. lta processing)
ROW Resurch ~ Base Ma~ find. fie~ ort)
G@ot« hr> iQI Rese: arch { no f~ work )
Uti~ ty lnformatioo Reque-su
lnitialLltihtyBueMapping
uu• tyGPRx& nningjlevelBJ
di1fi u
Co! lect Tr, 1ffic Counl ~ Iii
Pre~ miniry Traffic Analysis
City R- w Traffic: An~ Report
Updatel~ tfic~ lysis
FinalizeTr. 1ff1C. AnalysisReport
hifi:@fi/5.P.W
Duft Methodology Memorandum
fMethodo' oCYMe~ Nlum
Finali.! e Methoook, gy Memorandum
Dl" aftVoltm• tsForeustRepo, rt
f eattnns Revf;+ t Volumes Forecas1 Re?() r'I
Rn. 1! ue Volu~ fo recast Report
DfaftlCE/ tsOAP
f lCE/ tsOAP
RnatizelCE/ ISOAP
Dur. Start Finish
mm1m1llll~IHIIH
Mon2/ 3/ 2S MonUJ/ 2S
Frl4/ 24/ 26 Frt4/ 24/ 26 ,.
Wtd8/ 19/ 26 W@dS/ 19n6 102
Fri 2/ 12/ 2. 7 Frl2/ l 2/ 27
Thu8/ 5/ 27 Thu8/ S/ 27
Wed 12/ 22/ 27 Wed 12/ 22/ 27 129
Frll/ 3/ 2! fril/ 3/ 28
Fril0/ 6/ 28 Fri l 0/ 6/ 28 117
Wed7/ 2/ 3 l Wed7/ 2/ 31 195
ifrfitM MIWWMMf¥Ut=M
l doy Mon2/ 10/ 2S Mon2/ 10/ 25
774days Monl/3/25 fril/ 3/ 28
lOd. l' fl Mon2/ 3/ 2S fri2/ 14/ 25 '
20d~ Tue4/ 15/ 25 Mon 5/ 12/ 25 lO .. , ...
Tuel/ 18/25 MonS/ 12/ 25
tOdays Tut2/ 11/ 25 Mon 4/ 14/ 25
20days Tuel/ 18/ 25 Mon3/ l7/ 25
20days Tuel,/ 1/ 25 Mon 4/ 21/ 25
40d, 1ys Tue4/ 29/ 2S Tw: 6/ 24/ 25
fiY.* MMitilWW¥ 1tUUtl
lSdays Tw: 5/ 20/ 25 Mon6/' 9/ 25 47
30days ThuS/ 21/ 25
l~~~ = HOd, 1,
10d~ Fril0/ 3/ 25
lOdays MOl\ 10/ 20/ 25 fril0/ 31/ 25 41
lOdays Monll/ 3/ 25 Monll/ 17/ 2542
ifi-11¥ i&ffifMWN!
20d.,. s Tue3/ 11/ 25 Mon 4n/ 2S 2Fs+ 10da.,,:
20da' f5 Tue 4/ S/ 25 Ml) IIS/ 5/ 25 45 I
10d. ys TueS/ 6/ 25 MonS/ 19/ 15 46
40days Tue6/ 10/ 25 Wed8/ 6{ 2S 47, 39
20d~ Th11an12s Thu9/ 4/ 2S 48
lOIU' fS Fri ' J/ 5/ 25 Thu9/ 18/ 25 49
40davs Fri 9/ 19/ 2S Mon ll/ 17/ 25 50
20d.- v, Tue 11/ ll/ lS Tue U / 1 6/ 25 51
30d. ys Wedl2/ l7/ 25 Fril/ 30/ 26 "
ffia1lomAn. ltys, sR~ rt 40days Tue ll/ 18/ 25
f Traffic Opttatlons AnaiyS, is Report 20 ~ Fril/ 16/ 26 Fim11ia Traff, c Operations An; ilys, 5 Repor1 40days M0112/ 16/ 26 fri4/ 10/ 26 ss Ml·tiiMMIf hitHWMIOl, @W'' itidi·W•
Dfaft Basis of Oe5ian Memorandum ''""" Tue2/ 18/ 2S Mon 4/ 14/ 25 Tue4/ 15/ 25 MonS/ 12/ 25 58
20davs Tue 4/ 1S/ 2S Ml) IIS/ 12/ 25 58
TUl! S/ 13/ 25 MonS/ 19/ 25 60, 59
FRA Review Basis of Oesitn """' TueS/ 20/ 25 Mon6/ l6/ 25 61 Update per FRA Review Commenu lOd~ Tue6/ 17/ 25
flnal Bask of Design Memorandum
51. akeholdet" Concl. lffence
WIHNil
Update Geometric; Concept
BridgeMldReuin; n,; W. itConcept
uhit,; ts IPlo. P, ROW, Uti lity, StruauresJ 20d. ys Thu S/ 28/ 25 Thu9/ 2S/ 2S 68, 69, 37 See Risk Management Section on page 12 for additional details.
Kimley >>> Horn
EXHIBIT" A"
Project Schedule
4/2.4
2027
Oct IJan I Apr I Jul
1/19
f " \"s
12/ 22
3/ 3
101'
Mo-------------+---------, IV, C Pl" ojKlAdntln lnradon• rw: IM•~ n1 tfa-------~-.. --... --... --,...., ProjKtC- dlnlltion. MMtings,• l' ldControh o o ataCollection ~
7•'
ll" N)' { Ind. data prou1!11ngl
lnd. datap,- oc~
nd il. M M~( bki. r..-lcfwork) :-±~
bM M., ping l
PR Scanlwng ( Lev~ Bl
TratfkAMlyMs
f.... az. Traffic M. llpk Report
Onft ~ olOfy Me-•~:,- Tmfk Reports
Iii ~ r R"'- ofMdMdok. gJM~ nchwn
M~ yM. IIIODftd11n1
thf1V~~ lll( oport
JX. CailtT- 1t.- vi- of Volurnft Fc:,rac:ut Raport
RnaiuVolumn Foreuttftepo, t
OraftKE/ tSOAP
oflCf/ lSOAP
fluli« otcE/ tSOAP
Onft Tmfic: Op« ations ANil)' ltS Rrport
Jil wltr- ltw' 9w of T~affic o,.ratioM Anuysll ~
fNliH Tn, K, c Ope, Mions Anllyll, f; bport
pi, ii•r--~-
f•-11"'= I
i... +•:..m I ........ ~--
11fof±
llARwl II ts I I
Devel r+ ent and Pt- oj« t App- 0\ la l
fr(!Y•I
ructures)
City or eai!ii!ljjlib ~ o;m!~ s09 2024
t
L
7/2
Summary of Major Milestones
Project Concept Approval - April 2026 ( 14 Months}
Environmental Clearance - November 2026 ( 21 Months}
PS&E - Dec ember 2027 ( 34 Months}
Issued for Bid - March 2028 ( 36 Months)
Construction Comp lete - July 2031
Schedule Risks*
Caltrans Approvals
Environmental Resource Agencies Concurrence
UPRR Approvals
Kinder- Morgan Approvals
Arco Station Property Coordination
Adjacent Development Timing
Traffic analysis approvals pose risks to concept
development and the overall schedule. We will overlap
the traffic analysis with the concept development to
assure early buy-in from Caltrans.
Le_g_end
I
Potenti al Ri sk Item
Key Date
r;;
777
HARGRAVE GRADE
SEPARATION
Professional Design Services
ROM Cost Estimate ( inct. ROWI
Pre~ mWIMVGtOtKhniu! Reaort
Ora. It Pro, ect Concept Report
City R!!' Y~ w DI. ft COl' lc~ R~ rt
CoaltraniR~ Dr. iftCorn:~ Re~
FlN I Project Co~ t Re1: rt
Clll tr~ s and UPRR Com; um~ ll( t
Citv CoullCil Appr- 1of Pro/ ff! Concepl
ib + i
1 :: P:\ 6ili·
Hydrology & HydraouliC' l Report
Llndm, pe & Aesthetic Concepts
35" DesCJl Development
Geot~ l ln~ tigatlof\
IOR/ QC
fil'\ iliie a~ Submit 35" PS& E
fiiB
Utihty Potholin1 lnYHlia; ation ( Lent A)
CityRevlew35,. PS& E
35" Comment Resal111ion Pe nod
TniMportation Management Plan
Geotediniciil~ pon
Supplemental T090Cra phic Survey
Civtl/ Sl. ln,, eycaicu~ tions
5tn. ictur~ Calcul, l\ons
65" DHi&rt Development & Update Reporu
IDfl/ QC
Finallz" ffld Submit 65" PS& E
f14H
Oty Revlew651' P5& E
65" C'. ommen t Rnolulion Period
Develop Corutn. iclion 5chedule
lndel)" ndent Structur. il ulculations
9S" ~ ~ elopmet, t & Update Reports
IOf\/ QC
f,l'\jllze NldSubmt 95" PS& E
f3Mi
City Rev~ 95" PS& E
FRA Re~ 95" PS& E
9S1' COl' l'Vt\ ent R" sol ution Period
100% 0ncn ~ e& opme, nt & Update RepOrts
IOR/ QC
F~ ize ~ Submit 1001' P5& E
fttl §ii ,¢, jjji:Ji&±-5
GtyReview 100% PS& E
100% Comm1m1 Resolution Perk> d
UPSrac! ePS& E DorumentstolF8Padr. age
tMGMt
Finalize Right:- of- Way Requirements Ma, ps
R• 1ht- of- W, v Appraisal!.
Rr£ t-of- W; iyA. c~ uisition
Dur. Start
10- Fri 10/ 10/ 2S
Fri9/ 12/ 25
Monl0/ 27/ 25
20days Tuell/ 25/ 25
20days Wed12 / 24/ 2S
10dao, s Mon2/ 2/ 26
20d~ s Mon3, 16, 26 , 21:
10- Mon4/ l3/ 26 Fri4/24/26
frf\MM! i¼i6W§ ifti@
120CUIY1i Twll/ lS/ 25 FriS/ 15/ 26
MonS/ 18/ 26 Mol'l6/15/26
30d' Y' TlM!: 6/ 16/ 1 6 W~ 7/ l'j/26 88
20daoy,,
20 d. ys Mon 4/ 27/ 26 f ri S/ 22/ 26 "
20day: i; Mon4/ 27/ 26 fnS/ 22/ 26 " ., . .,,
Mon4/ 13/ 26 Wed7/ 8/ 26 77
40days Thu 7/ 9/ l6 Wed' J/ 7./ 26 "
10days Th\ 17/ 9/ 26 Wed7/ 22/ 26 99
10d"' Thu7/ 23/ 26 WedS/ 19/ 26
fMMHl! IW·t&M& tiPM
20days Thu B/ 20/ 26 Th. 19/ 17/ 26 102
20days ThoS/ 20/ 26 Th. 19/ 17/ 16 102
15d; iys Frl' J/ 18( 26 Th1. 1 10/ 8/ 1. 6 ! OS
40days Thua/ 20/ 26 Frl l0/ 16/ 26 44 , 102
40dm Thu9/ 3/ l6 Fr1 10/ 30/ 26 102, 100
30days Fr110/ 9/ 26 Monll/ 23/ 26 106
20d, vs Frlt0/ 9/ 26 Frl ll/ 6/ 26 106
30days Monll/ 2/ 26 Tue 12/ 15/ 26 108. 100
70days Frl9/ 18/ 26 Wec: 112/ 30/ 26105 ,,..,.
Thu 12/ 31/ 26 Thu 1/ 14/ 27
20d. lY$ Fril/ 15/ 27 Fr12/ 12/ l7
frttftiiMdH& N11M MID
20d; iys Tue2/ 16/ 27 Mon3/ 15/ 27 lU
15days Tue J/ 16/ 27 Mon 4/ 5/ 27 116
l0days Tue4/ 6/ 27 Mon 4/ 19/ 27 11 7
lOday, s Tuel/ 16/ 27 Mon 4/ 2 6/ l7
70cbys Tuel/ 16/ 27 Wed6/ ll/ 27
l0days Thu6/ 24/ 27 Thu7/ 8/ 27
20 days fr17/ 9/ 27 Thu8/ S/ 27
W·iMM#ltt1&MIM9iHWPfM
20days FriS/ 6/ 27 Thu9/ 2/ 27 122
20days FriS/ 6/ 27 Thu 9/ 2/ 27 122
l Sdays Fri9/" 3/ 27 F, 19/ 24/ 27 12- 1, 125
3Sdays Mon9/ l7/ Z7 Tuelt/ 16/ 21 126
l0d~ WedU/ 17/ 27 Wedl1/ l/ 17 127
lSdays Thu12/ 2/ 27 s:; 128, 149, 17~
t-tMWl5¼ Ph20days Thu 12/ 23/ 27 f ril/ 21/ 28 119
lSdm Monl/ 2- 1/ 28
14 days Monl/ 1- 1/ 28
fif!fMltti@f@MUGW
20d, vs Thu 12/ 31/ 26 Fril/ 29/ 27 m ., ....
Mon2/ 1/ 27 M< Hl3/ 29/ 17 135
230d~: c Tuel/ 30/ 27 Mon 2/ 28/ 21 136
EXHIBIT " A "
Project Schedule
oject Concept
IV. G E,\ wironm.., n, I Do< umentation
f~ SNdln
ot En~ Tec: hnlulSbldi"
Addr- Caltran1 Em< irvn....., u, I Tec: hnoc: al Studin Commer. u ilia FinaliH TJ.... iul Studies
t'" CEQA Notk, of m mpt; on { SE)
T.. N EP .. teqorbl &di. Ir. ion ca
E
sJ.~""··-
a!.. J ..... nt Plan
lnvH tlgation! L...- iA)
N. H f'tam,. Speafiuotions. aftd £ stinu1tH
ti=m=·-·-"•• riod
M•~ nt Plan ......
I
I
I I
Topt> 9111p hicSu""• Y
5H'! Dffl9n Dewlop ment ti Updat• Reportl
1it6S"'~
t 11esol1. 11Jon Pfflod
istnoctlrk~ u&. •• :;"'+:::~ ........
oit' JS"' PS& E
PS& E
95" PS&E
l" PS& E ,.
nt Rttol utlon Pe" od r" Dweklpmeat & Update R..,...- U Submlt100' 4 PS& E
1~ Comm, 1nt~ olu li. on P1riocl
ijuw~ PS& E Doc. u"""' U to IF8 P• dta9"
I I' I :; 1 I -, l N . J llijJht- o f- Wsy
b.,...
Our experience with environmental constraints
in this area will reduce risk of delays.
Managing the Schedule
Monitor potential risk items
Add subtasks where needed to monitor
processes and workftow
Compare against Target Schedule
Develop Recove ry plan for any tasks falling behind
Float belongs to the project
Le_g_end
EBIPotenti al Risk Item
Key Date
Rithl- of- WayC" rtif, cation ,. .... _ ~--····~- r --' •'• ••-·--··· LI -~•-====='----------_::.;"-:::,~ c:......._:'c.c'·:c'":!:" C:. 0 --""':..::''' c:,": o:'"'---"'"::..:'·':::"'--.. JI_ J_ I_J_l lL'I _ _ jl.......l __ _ i.. JllLI _ JLJL.. ll _ _._· Jtli_ j_l _ _ jjjlL__ jl........ ll. ll--.:'.•::.·::."_ JIL____; L_ ______ -- 1.1 __ = 3 Kimley»> Horn Cily of ea r!iiill!ribiks~ Rm~ 509 2024 60 778
HARGRAVE GRADE
SEPARATION
Professional Design Services
RRPlam
Finalize 10% ~ 1£ 11
1o. lop 25. PRRPtans
Finallle25" 0. sign
PRRP! an1
Fi~lil!3°"0eflll
Oey, ejop 90% UPRR Prans
F-! ile90% DHicn
Develop 100% UPRR Pbn
UPRRApproval fO<Construction ;:;
CPUC Vlrtl.lal Dlaanostlc
YVC Fleld Oiasnowc
PrepareG0- 888, t,pplication
City R~ w of G0- 838 Appic., ltion
ReviseandSubmittoCPUC
CPUC 11: tYN" w of GO- MB
Reviseitnd f ina! ize
CPVC f lrlil Review and Approv;;if
j
Routi~ Monthly COordlnation Met> lings
Uw@" I
CiltransNoFttAa: essPermit( fordesif; n)
lt r.111\$ Design Ena; inttril' lg EvalulltiOn Report ( DEER) CiltraMEncroachmen t Permit
RCFC& WCO
U5A0e
front! e,
AT& T
Develop 5t. 11keholder Databaw,
PublitOu!: re. tthPlan
lnltial PublicMeetin& slupto! Wo)
follow- up PublicMeetin& S( upto two)
ConttactOl" PrO( Uff! ff'N! llt
Prl!' patl!' Prowrl!' ment l' ackace[ City)
Advertisement
Pre- Bid Meeting
RHpond to Reqursu fo, CL1rifn;. 1tlon 115) and Issue
Addeoda( 21
FrllO/ l/2S Ti; ell/ 2/ 25
60d1ys Wedll/ 3/ 25 frl2/ 27/ 26
Moo4/ U/ 26 friS/ 8/ 26 71, 144 ... .,.
MonS/ 1V26 Wed8/ S/ 26 1' 5
60davs Tue2/ 16/ 27 MonS/ lOt27 114, 1% ... .,.
TueS/ 11/ 21 Thu8/S/27 147
20d1YS Mon9/ 27/ 27 Monl0/ 25/ 21126, 148 .. ..,.
Tuel0/ 26/ 17 Wfflll/ 22/ 27 149
fr/HM {H hNEWWMIUi! hM
Monl0/ 19/ 26 f ri ll/ 6/ 2 6 10SFS+ 20dJ
lSdays Wedll/ 9/ 26 Wtd l l/30/ 26 1S2FS .. 20d~
20d1v,; Thu6/ 24/ 27 Thu7/ 22/ 27 120, 119
10,_,. Fr17/ 23/ 27 ThuB/ S/ 27 15'
lOd. ys FriS/ 6/ 27 ThuB/ 19/ 17 155
20days FriS/ 20/ 27 frl' J/ 17/ 27 156
20days Mon9/ 20/ 27 Monl0/ 11/ 27 157
20days Tue l0/ 19/ 27 Tue l l/ 16/ 27 158
1··fMl@fhi4Wl# liWMN
600"'" Tue 4/ 1S/ 25 Th!. 19/ ln. 7 58
UCMIMMiWMJ41WHUM
Tuel/ 11/ 25 Tue4/ l/ 25 12
360d. 11ys Mon4/ 27/ 26 fril0/ 1/ 27 78, 163
40days Mol' ll0/ 4/ 21 Wed U / 1/ 11 164
UOd ays TueZ/ 16/ 27 Wed l l/15/ 27114. 80
2lOd. 11ys TueZ/ 16/ 27 Wed 12/ 15/ 27 114,& 0
UOdll' f' Tuel/ 16/ 27 Wedll/ 15/ 27 114, 80
210d. 11ys TueZ/ 16/ 27 Wed l2/ 1S/ 17 l1', IIO
315 day~ Thul/ 20/ 16 JuplJ/ 21/ 27
315da~ Thu ! i:20' 2; 6 Tuell , 23a? 71102
315days Thul/ 20/ 26 Tue ll/ 23/ 27 71, 102
Thu8/ 20/ 26 Tue l l/?3/ 2 7 78, 102
31Sd. 11V' Thu8/ 20/ 26 Tuell/ 23/ 27 78, 102
31Sd. 11ys ThuB/ 20/ 26 Tuell/ 23/ 27 78, 102
thiibMNIPfWiMQSM
TueZ/ 11/ 25 MOtl4/ 14/ 25 18
100d~ ys Tue4/ 15/ 2S Thu9/ 4/ 25 177
20days Fr19/ 5/ 25 Thu 10/ 2/ 25 61, 178
Tue2/ 16/ 27 Monl/ 15/ 27
W·MWiMIWP& MMl¼ tdl , .. ..,.
Thu U/ ll/ 27 Tue 12/ S/ 21
l20d. 11ys Thu 12/ 23/ 27 Tue6/ ll/ 21
COdr,,; Wed6/ 14/ 28 Thu8/ 10/ 2S , .. ,
Thu6/ 29/ 28 Thu6/ 29/ 28
Wed6/ 14/ 28 Fri9/ i/ 28
Prepart luued fOfConstruction P~ ns and Specfl1Utions 20 days Mon9/ ll/ 28 Fri 10/ 6/ 28 186 Kimley >>> Horn
A» istwltnbidevalua1ion
ContrKtOf Selectiorl and A~ rd
Develop Funding SC rate, v Memor. 11ndum
Fund' ngApplicatioM
Project Construction
Pro;« tOoseOut
Odays Tue10/ lM8
Odays Tue ll/ 7/ 28
60cb'( s TueZ/ 11/ 25
65Sdays WedS/ 7/ 25
610days Wed12/ 6/ 28
60days Tlw- 4/ 10/ 31
189
EXHIB IT "A"
Project Schedule
UPRR Review 8t A1111lii• 1ft Dfllgti
T =::: :.: r.narau2S% ~
1:: :::.i~~• l01' ~ gn
90' II. UPRRl' Wfll ~
NJ.. F. L..-. c. u.. l"- i'( {for
DevelDp St. tllahokle, O.~ w
wbllc Outrudl Pt. fl
r
INtial P~ M.. etings ( up to two)
UPRJt Review a Rnal " 901' Drt, dgn
COfflrnuoiityt~- t
UflRR .... n
fo, Con$ tnKtion
llur
1Hf"P"'•-
tt tor~ ::
r-·
I R~ w Md Appronl
1,inffrirlg ~ wklation R, ( DWQ
Follow-.. PubrK ~ ( up to two)
IV. I( Btddint s. m. tff
Cont.. ctor PnKW"-. n. nt
Pr..- e ,. ocu.,.-,, t Pacbs, a ( City) ~-
h-.. ~ Mffting
Tracking UPRR review cycles is critical to maintaining
schedule. We will overlap with other key submittal
milestones to progress the designs at the same rate.
Legend
1m1Pote ntial Risk Item
Key Date
Community input is critical at key milestones
throughout the project to allow residents to provide
input and understand impacts during construction.
nd to R. t- quffb for a. rtffullot1 { lS) 11nd ........ Addettdil ( Zl lflued for Cot11INction Plans and SJ, 9cif1Qtions:
AssklwtthbldavilkiilOon
lt, eont .. ctorS. l« tion11ndA- rd
1V. LConstNdion,,,_• FuNing
O. v.& op. 1UACUP9- St1. wtg)'.. MeJnOnlndum
FuMllngApplWltlon$ '!'.::::::::::::::::::::::::::::::--, Pr0Jt41Corutru< 1ov. Mco .. .,tion udl_ ~
PtvjfflCIOMOut
City of Ba ~i!,jjl ibi,~iAlj/! J'/~~ 509 2024 ~
779
HARGRAVE GRADE
SEPARATION EXHIBIT" A"
Professional Design Services
Tasks
Required
from City
Staff
Innovative
and
Creative
Approaches
City Owned
Facilities
and
Property
Kimley >>>Horn
Kimley- Horn will rely upon City staff to provide available project- related design documents, related engineering studies, as well as City staff' s participation in project status meetings, agency coordination, and real estate transactions. Additionally, Kimley- Horn will rely on City staff 's timely review and responses of work products to maintain the project schedule.
Specific tasks for City staff' s participation are listed below. For each of these , Kimley- Horn will schedule and lead the meetings unless the City prefers otherwise. Kimley- Horn will provide documentation of meetings with minutes and action items.
City staff to participate in monthly PDT Meetings.
City staff to participate in separate update and focus meetings as needed.
Utility Coordination Letters will be prepared by Kimley- Horn but sent out on City letterhead.
City staff to participate in monthly FRA update meetings and the CPUC Diagnostic Meetings.
City staff to participate in UPRR Coordination efforts.
City staff to lead negotiations with UPRR on C&M Agreement.
City staff to participate in Caltrans coordination efforts.
City to provide contract provisions for solicitation and agreement with Contractor O.e. front-end documents) Kimley- Horn has a long history of providing successful, innovative, and cost- efficient solutions and takes pride in thinking beyond preconceived notions to develop innovative solutions that exceed the expectations of our clients. Our professional team evaluates emerging technology and applies it where it can benefit our projects. We know how to think outside of the box and recognize what trends offer sound design advantages.
For the Hargrave Grade Separation, we offer the following creative approaches:
Adjacent Developments
Our knowledge of the adjacent developments and projects offers opportunities for cost savings. Two examples described earlier in the Approach are 1) the potential to identify redevelopment parcels and reduce costly retaining walls ; and 2) the potential to show traffic distribution that justifies an ultimate four-lane facility versus six lanes.
In addition , our team can help coordinate a mutually beneficial arrangement with Morongo to establish access to Section 12 (West) for their development that includes Morongo' s support on the Hargrave Grade Separation . This will also help attract federal funding for construction.
Utility Relocations
Our team will seek additional creative options for utility relocations. We present a jack- and- bore option in the Approach, and will also consider ultimate city facilities, and investigate partnerships with the adjacent developments.
UPRR Approvals
Our approach with UPRR approvals considers two elements for success: 1) providing permanent drainage improvements with the shoofly tracks that adds incentive for UPRR ; and 2) based on past experience, develop a contractor work plan that keeps the project moving in the event that UPRR is late on providing approvals.
Schedule
The schedule shows a 36-month duration based on the Scope of Work in the RFP. We believe there are ways to expedite this if desired. We would like to discuss the Project Concept Approval process and potential overlap with design.
Kimley- Horn does not anticipate the need to utilize any City owned facility or property wh ich we would use, lease , purchase , or rent from the City in connection with the services to be performed under this contract.
City & f~i II~ 'A~ G002509.2024
GUIDE TO
EVALUATION
CRITERIA
780 62
HARGRAVE GRADE
SEPARATION
Professional Design Services
Key Personnel
Sub consultants:
1. Avant -Garde ( DBE)
2. Bess Testlab
3. CH&A(DBE)
4. EMI ( DBE)
5. LSA
6. Paragon Partners
7. Saylor Consulting ( DBE)
8. VMS
Geotechnical
Alahesh Thurai rajah , PE, GE, BC .GE '
Pratha Ragavan , PE •
Potholing
Donald Whitman '
Michael Horne '
Kimley >>> Horn
Right-of-Way
Mark Mendoza, MRED 6
Dan Atkins, CRB 6
ADA Compliance
Kirk Ammerman , PE
EXHIBIT " A"
CITY OF
BANNIN G
Darren Adrian , PE
Additional Support Services
Landscape/ Aesthetics
Matt Durham, ASLA
Wade Ganes, ASlA
Construction Scheduling
Drew Erickson 7
City ot e,ilii;,;~ibiMil\ Olll'l!~ s09 2024
ifflnfhWlHM~
Chad Phill ips
Specifications
Pearse Melvin, PE
Cost Estimating
Austin Stake , PE
Ian Slight, CQS/ CBS 7
Value Analysis
Eric Trimble, CVS , PMP '
Public Outreach
Ana Marie LeNoue 1
Julianna Carrera 1
Adriana Robledo 1
68 781
Kimley >>>Horn Hargrave Grade Sep' atffitTd' l\"Sheet Count Table 11/ 11/ 2024 Sheet Title Scale Sheet Count
Basic Roadway Plans 80
General Plans 8
Title Sheet and Location Map NTS 1
Drawing Index, General Notes, Abbreviations NTS 1
Key Map and Line Index NTS 1
Survey Control NTS 1
Right-of-Way Plans NTS 4
Civil Sheets 72
Typical Sections NTS 5
Layouts 1" = 50' 5
Profiles andSuperelevation Diagrams
H: 1" = 50'
V: 1" = 10'
5 Construction Details 1" = 10' 20
Offsite Improvements 1" = 20' 6
Intersection Details 1" = 20' 4
Contour Grading 1" = 50' 5
Crass Sections 1" = 10' 10
Temp Water Pollution Control 1" = 50' 6
Erosion Contra/ 1"=50' 6
Rail Plans 62 ----------------------------------
Rail Road General Notes NTS 1
Rail Road Details NTS 2
Rail Road Construction Phasing NTS 2
Shoofly Typical Sections NTS 2
Shoofly Plan and Profile 1" = 50' 5
Shoofly Grading Plans 1" = 50' 5
Shoofly Geom Table NTS 1
Shoofly Cross Sections NTS 15
Railroad Mainline Track Typical Sections NTS 2
Railroad Mainline Track Plan and Profile 1" = 50' 5
Railroad Mainline Grading Plans 1" = 50' 5
Railroad Mainline Track Geom Table NTS 1
Railroad Mainline Track Cross Sections NTS 15
Spur Track DetailSheet 1" = 50' 1
Traffic Plans 45
Stage Construction and Traffic Handling 28
Stage Construction Plans and Quantities NTS 4
Traffic Handling and Quantities 1"=50' 20
Detour Plans NTS 4
Pavement Delineation and Sign Plan 8
Signing andStriping Plans 1" = 50' 5
Signing andStriping Details NTS 3
Street Lighting Plans 7
Street Lighting Plans 1" = 50' 5
Street Lighting Details NTS 2
Traffic Signal Plans 2
Traffic Signal 1"=20' 2
https://kimleyhorn .sharepoint.com/sites/Banning-HargramKhibtEl'.lA\,1tracOOJcuments/General/Scope_Fee/Sheet Count List.xlsxl of 2 782 Kimley >>> Horn Hargrave Grade SepattitTd'l'\"Sheet Count Table 11/ 11/ 2024 Utility Plans 1" = 20' 29
Sewer 1" = 20' 9
Water 1" = 20' 6
Composite Existing 1" = 50 ' 4
Composite Proposed 1" =50' 4
Utility Details NTS 2
Pothole Plans 1" =50' 4
Landscape and Irrigation Plans 18
Landscape Plans and Details (City Limits) 9
Landscape Cover Sheet NTS 1
landscape Plans 1" = 50' 5
Landscape Schedule and Details NTS 3
Irrigation Plans and Details (City Limits) 9
Irrigation Cover Sheet NTS 1
Irrigation Plans 1" = 50 ' 5
Irrigation Schedule and Details NTS 3
Drainage Plans, Profiles and Details 20
Drainage Layout 1"=50' 5
Drainage Profiles 1"=10' 8
Culvert Crossing 1" = 50 ' 2
Drainage Details NTS 5
Miscellaneous Plans 54
Underpass Bridge Plans l" =20' 28
Undercrossing Retaining Wall Plans 1"=20' 13
Miscellaneous Retaining Wall Plans 1" = 20' 10
log of Test Borings NTS 3
Total Sheet Count 308
https://kimleyhorn .sharepoint .com/sites/Banning-HargramKhibitcl,4\,a-rac&1ocuments/General/Scope_Fee/Sheet Count List.xlsx2 of 2 783 III. In addition to the requirements of Parts I and II of this Scope of Services, during the performance of the services, Consultant will keep the City appraised through periodic status reports regarding the performance of the services under this Agreement by the following means:
A. In-person meetings.
B. Email updates/ questions to applicant team and City while reviews are underway.
C. Conference calls.
IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.
Exhibit " A"- 132
784
EXHIBIT "B"
SPECIAL REQUIREMENTS
Exhibit "B'' -1
785
TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS
1. This Agreement calls for services that, in whole or in part, constitute " public works" as defined in Division 2, Part 7, Chapter 1 ( commencing with Section 1720) of the California Labor Code (" Chapter 1 "). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations DIR") implementing such statutes. Therefore, as to those Services that are " public works," Consultant shall comply with and be bound by all the terms, rules and regulations described in 1 (a) and 1 (b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.
3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section I725. 5, and has provided proof ofregistration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Consultant and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subcontractor ceases to be registered with DIR at any time during the duration ofthe project, Consultant shall immediately notify City.
4. Pursuant to Labor Code Section 1771.4, Consultant' s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.
5. Pursuant to Labor Code Section 1773 .2, copies of the prevailing rate of per diem wages for each craft, classification, or type ofworker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.
6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit 200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor.
7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City ofthe location ofthe records.
Exhibit " B" -2
786
8. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations.
Prior to commencing work under this Agreement, Consultant shall provide City with a copy ofthe information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subcontractors shall submit to City a verified statement ofthe journeyman and apprentice hours performed under this Agreement.
9. The Consultant shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. The Consultant and Subcontractors shall not be debarred or suspended throughout the duration of this Agreement pursuant to Labor Code Section 1777 .1 or any other federal or state law providing for the debarment of contractors from public works. If the Consultant or any subcontractor becomes debarred or suspended during the duration ofthe project, the Consultant shall immediately notify City.
10. Consultant acknowledges that eight hours labor constitutes a legal day's work.
Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions ofLabor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation ofthe provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.
11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
Date _______ Signature ___________ _
Exhibit "B"-3
787
12. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor' s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor' s compliance, including, without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure.
Exhibit " B"- 4
788
EXHIBIT " C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks (" Tasks") at the following rates as attached as Exhibit C-1:
II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub-budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.
III. City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the Services performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved sub- contractor labor, supplies, equipment, materials, and travel properly charged to the Services.
II. The Consultant' s billing rates for all personnel are attached as Exhibit C-1.
Exhibit " C" -1
789
EXHIBIT " C- 1"
CONSULTANT' S BILLING RATE AND TASK SCHEDULE
Exhibit " C-1"
790
HARGRAVE GRADE
SEPARATION
Professional Design Services
November 12. 2024
Task 1 Project Administration
Task 2 Data Collection
Task 3 Basis of Desi n Document
Task4 Conce t Develo ment & Pro· ect roval
Task 5 Environmental Documentation
Task 6 Plans, S ecifications & Estimates PS& E
Task 7 Right- of- Way
Task 8 Coordination, Agreements & Permits
Task 9 Bidding Services
Task 10 Construction Phase Funding
TOTAL
Subtotal Labor:
OIIW-Ce&la
Labor Escalation
Expenses
TOTAL COST
I""'",'.":
All Tasks ! Optional Tasks --~
llabor Escalation
Expenses
I lOTAI. C: OSTfor-. t-•
4 !!' foJ €" ,-\, .+ "" ":"'..: J
Llbor
1,738 s 485,411 .95
1,112 s 238, 195. 27
124 $ 28,652. 68
1,543 s 339, 131 . 75
598 s 136, 439. 12
15, 412 $ 3,333, 450. 05
450 s 117,858.30
2,101 $ 53-4,363. 38
445 s 102, 461. 63
60 s 15,544. 39
23 813
5,331 , 508. 52
s 568. 649. 04
179. 158. 00
1187 s 272, CO4. 18 • ~ ..
29,054. 14
s •
3111, 488, Sa
i(J ~~
J
EXHIBIT "C-1 "
CONSULTANT'S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
RFP 24- 085 HARGRAVE GRADE SEPARATION PROFESSIONAL DESIGN SERVICES Inc. U1A-.-, 1nc.
Aaoclaa ~-
lloura Llbor -..--..--..--.._
149 s 32,920. 55 312 s 39, 4~. 36
606 s 96,501. 03 .. s 5,021. 22 .,. $ 128, 980. 27
150 s 28, 280. 11 62 s 8,045. 96
702 s 120, 987. 16 10 s 1,295. 84
1,100 s 197, 686. 81
230 s 39 ,627. 06 739 s 80,194. 47
182 s 2A, 67O.97
140 $ 23, C45.C6
321 .. 1 ii 1 1
48, 116. 43 $ 136, 128. 09 $ 230, 988. 13 $ 282, 887. 99 $ 128, 992. 63
2.042. 27 $ 1.361 .28 s 21 ,31 1.54 $ 25, 394 .50
12, 800. 00 $ 12. 642. 00 s 84,595. 00 s 8,482. 40 $ 119 ,480. 00 .. : ' .. :• 275 s JU54. 93 .. s 8,1C9.16 s 23,796. 02 977 s 163, 627. 49 s , .... ,, • fll31&. a • ----• ... _ ..
s 1,892. 15 $ 81.49 $ 2,195.48 $ 40 ,083. 14
10, 235. 00 s 6, 167. 50 s 4 ,000. 00 • ..
1' 1M • 1•--• ---• JOtTWa
C, "\:, 1 ..,. u ~-~ 8~ " 1k>"-' O ~ . I[..•~
All travel costs charged to the City by Kimley- Horn or its Subconsu ltants, including, but not limited to, travel , lodgi ng and subsisten ce, shall not exceed the current IRS rates.
Kimley >>> Horn ExhiJ?!1 ;c;;;,-,\" - 1
c--.. ......
d
15 s 3 ,376. 30
220 s 52,935. 88 248 s 74,651. 80
1, 419
2, 283 559, 03- 4.35
102," 61. 63
38, 989. 85
tJI 148
56, 312. 18 $ 74, 651. 80
3 ,732. 59
s 417, 157. 40
uu I -. 11 • ---$
73,306. 39
s 20,402. 50 • ---~
c,tt.•m 0 {) ~ ~ _, ~'"' t"' ~ ".) 1.". i
791
196. 54% Otemead')I,
195. m', ~ wloFCCM
Fee'. lfo
EXHIBIT "C-1 "
CONSULTANT'S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
RFP 24-085 HARGRAVE GRADE SEPARATION PROFESSIONAL DESIGN SERVICES Ir. ~ Subconsuttants ..... ......... .......................................... ...,... ........ ....
Ca\ egOl' y{Tltle .... ..,. ....,... AVWII- G. dlo Earth LSA Parapn h) ior VMS Direct Rate S123.42 $ 115.67 S102.44 $ 62..17 $ 55.73 $ 49.84 $ 38.71 ... a"':.. T ... Ceill Totae COfl -;:•• tnc.. Total Cost Total Co.I Total Cost Total Cost 8llrig Ra1e 1«12.47 . JO $ 334.DI $ 202.' 3 S11t. n 111Ua St21.23 oat Task 1 PROJECT ADMINISTRATION 446 20 14l 64 1G4 82 1S2 1, 731 $ 415, 411. tS l__ 32. 120, 55 S Jt, 45'. 31 General Meetngs aod Coordw\alior, 200 I 10 I 10 I 40 I 100 I 100 l so I • o I 40 I 20 I s10 I s 194 ,368.16 1 I I I I s 39,456.361 I I s 233, a2•. s2
1.2 ! Pra;ect Management Plan 20 40 ---- 10 80 s 23,366.a, f I I I I I I IS ~ 3 .366.81
1.J ouaityConl.ror Plan , o , e 4 • _ 28 • , 2 134 s 31.m . 12 1 I I ___ L _ I I I Is 31 ,999.12 l . l=~~~ lir, g, CoslAcccuntingalld I 72 I l - I I -- I 14- C I I - I I 72 I 288 I S 70, 542. 61 ( I I I S 17,680.51 1 I f I S 88, 223. 12
1.5 IProJectOeveiopme~ TeamMeetilgs{ J6) I 144 I 6 ____ L_~ I ~-_ l_~ 1§ J _ I --~ _ L , a J , a ( 566 j s 165,135.26 ( I I __ l_s _ 1~J_40.CM I I I I S 1M'_,_375.30 hsk2 IDATACOLLECTtoN . I 46 I I 164 I ___ I 214 I _ -~- I __ 40 I 200 I _ ~24 __ I 24 I 1,_ 1~ _ IS 231, 195. 271 IS 96, 501.~ I S s ,021. 22( S 121, H0. 27 ( I I I _' 461, 197. 71
2.1 IA. eria! Ma~----__ _ I s I I T T 40 I 7 40 20 l I 100 I s 23 , 211. 1 9 s 96. so 1. 0J I I I I I I s --~~ 11a. 22
2. 2 Polholing ~ -- 40 60 - 8 ----- 112 $ 22, 653. 83 S 22. 653. 83
2. 3 Right- cl- Way 8a1e MapJWl! l 8 4 20 60 92 s 19, 970. 57 $ 19, 970. 57
2.4 Util.- tyNotiflcation < t 40 60 12 116 S 21 , 897 . 4 1 $ 21 , 897 . 41 2s I UtiMyBase M_,. _ _:__ J ·.<. ... L ··~ 1-~~,---.--,-~ I I " I I ~-- I J.~. 140 _ J s . 1, ... ,., s f ~~ I I I -~ L_ I r,---,,: .. ,_., 26 Geotedwueal Records RHearch and Flnd~ s
27 Traffic Analyses
PrelirriNrj Tralric Arla' yffl
Updt1t. Tral! icAnalys/ 1J
2.8 lca1transTrafficReports
Tntffir: Forvc..s!i-Jg and Operation. s Auets..sment' Mefhodology and A~ ticns Memorandum
Trame Foncastng Vo,\lmes Repo,t (LSA)
Traffic Operat. iJt: ls Analysis RePorl ( TOAR)
lnrarse.: IIOn Cotu, ol Eva# uatior, I llVefseclion Safety and Ooeramnal_ A~ Proca~ f!§_ OAP1
Tuk 3 JBASSS OF DESIGN DOCUMENT
3. 1 ! BASIS Of DESIGN OOCVMENT
1Tnk4 ! CONCEPT DEVELOPMENT & PROJECT APPROVAL
d.1 IGeometricConceots
4. 2Bridge and Retainir, g Wal Concepts
u
Retai' wlg Wall APS
Bnc1ge Underpass APS
ProjectConoept Repot1
PfanandProlileExtlbits
Righ/.-<}f·Way Exhb!s
u.,,_,...,.,,,
G80lechnica1Repo, t
Pre& rw, e, y T~ AnatyMS Reporr
Constructiol! Cost Esttnatas
of-~al".. Cost Estmatru
Pro;eet Concept Report
I 4.4 ! Project Concept Approval
TaM SENVIRONMENTAL DOCUMENTATION
5. 1 ICEOA Statutory ~ emption
5. 2 ! NEPA
Traff, cSl! ldy
CdluntlResources
Blok;, gaJ Resoum, s
AirOualiy
Sr~
fntialSleAssessment
Task I ! PU. NS. SPECIFICATIONS&. ESTlMATES ( PS& E)
6.1 ! Reports
WatM QuaJly Manage, me, i,t Pfan l Base SWPPP
Hydro/ og" f----,;-H/dr&-uiii, Repo, fs
T1' 1Jffic Mam, gement Pl¥ I
Geotechnlcal/ nlo'( lsligaoor,/ J & Report
Landscape & Ae£/ helj: Coocepts
Struc"" 8T~~!! Bf!!!' 1
f-10 Ha, gnt' ltl Undert' J'OS5ing Retaning Wal
HargraveStrrtet/ Jnde, pass
Kimley >>> Horn
10 15 ..
20 10
10 10
12 12
26 22
130
18 29
20 10
11 12
1~160
30 40
36 40
55 100
60 80
BO
10 12
50 40 ,.
30 109 ••
30 20
10 20
6 20
20 15
ii
20 1.,_113
70 25
197
20 171
30 10
1~914
70 231
60 100
40 BO
20 40 20 ,., ... '"
12 20 80 60
163 122
15<
20 60
30 •• ••
20 40
20 TO ii 240
40 30
20 60
120
30 ..
2~535 ~ 210 2.,_ t40 ..
40 120 10
40 180 10
140 10
10 125
165
ITS
Exhibit "C-1" - 2
P~ ge2ofll
1a I s 3.880.49 1 I I s 5.021.22 1 I I I I s a.901.11
18 ..
16 240
186 ,,.
1.,_ 543 ,..
313
358
129
60 72 ..
22 24
100
7!. 675. 02
5,533.87
10, 452. 76
5!. 618. 52
50, 305. 09
39, 511. 04
2t!.& 52. 18
28.,_652.68
339.,_ 131, 75
53.,_ 125. 18
64 , 844 . 42
77~ 9. 85
29, 701 . 76
12. 580. 50
17.,_ 325. 99
15, 083. 03
5. 343. 88
e. ns. 2s
20. 580. 96
15 I s J_,_836.60
BJ ] $ 18,553.68
50 Is 13. 527. 64
591 S 1lll, Alt. 12
S 2.,_ 34 7. 31
20 I s 7. 228. 40
110 Is 23. 479. 51
66 $ 18_,_445.48
1, 0 Is 24 . 931 . 62
196 $ 42.,_ 821. 10
88 I s 11.,_ 1as. 10
15~~ 450. 05
253
365 ,..
39 290
379
ffl
58.,_ 331. 87
65,41 2.14
58,061.05
9,661.70
64,814.22
78,624 .04
102.,_ 273. 51
s 21.,_ no. 11
28.,_280. 11
J 117, 611. 11
197, 686. 81
57? 88, 68
9. 494. 47
61 , 697. 12
1.045. NIS 3, 376. 30
3_,_376.30
8.,_ 045. 96
s 121, 111. 111 s 1,. 2t5. 14
IJ_,_ 314. 22
34.,_ 477. 51
S 73.,_ 195. 43
129§..84
S SUJS. 111 S 74 , 151. 10
65.,_ 463. 69
15, 028. 34
10, 462. 76
67.,_ 315. 64
50.,_ 305. 09
39,513.04
21.,_ 652. 11
28.,_652.68
J71, IJ4. 11
53.,_125. 18
64 , 8". 42
77.,_ 649. 85
29.,_ 701. 76
12.,_580.50
17.,_ 325. 99
15, 083. 03
33, 623. 99
e.,_ n8. 25
23,957.26
11.,_882.56
18,553.68
13, 527 . 64
2~ 722. 1'
15.,_ 661. 53
34.,_ 477. 51
7??'8.40
23,479.51
91.,_ 640. 91
24 , 931. 62
42.,_821.10
18.,_481.54
3,_~.,_n.t.53
58.,_334.87
85, 412. 1 4
58,061.05
S 207, 348. 51
64 , 814 . 22 -.--
78, 624. 04
102, 273. 51
792
EXHIBIT " C-1 "
CONSULTANT' S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
RFP 24- 085 HARGRAVE GRADE SEPARATION PROFESSIONAL DESIGN SERVICES 196.54% Overhead' 1'. N= =::: ... ... ... - Subconsultants ---~ .._. -· -· - -· -· -· -· - Cabflnha,
Ovemead, i, w/ o FCCM
Ca1Ggcwy/T11!e -.. --
Avant-Ganie Heam, &
Eerth
LSA ....... ..,..,,
Hom Mechanks, VMS •·• Inc. ""'
Fe.% Direct Rate $ 123.42 $ 115.67 $ 102,44 $ 92.21 $ 78.83 S69.16 $ 62.17 $ 55.73 $ 49.84 $ 38.71 ·--'""'"°"' Total COfl Alsociat ..
Total Coat
Total Cost TotatCost Tota1Co1t Total Cost •
Biting Rate ...... ..., $ 377. 2<) ... • ... ,: oa ~. 73 S1e1.,-. s Sle>. 53 $ 1211. 23 Total Cost
6.2 Caku-..
CivilSt. no8yCalculatioos 20 10 10 20 40 100 200 $ 46,732.63 $ 46,732.63 Und8rct0$! Jing Retlffllng Wan Sfrnt; tuntl CaJt;tJIMiofls 5 70 445 140 660 $ 141,055.70 $ 141,055.70 Unden: rossing Rll t4inff!} Wal lndopendenl Check 5 200 205 $ 42,559. 25 $ 42,SSg.25 Underpau, Bridge St11JClural ~ 5 80 635 100 820 $ 190,120.75 $ 190,120.75 Und«pau Bndge Wal /ndependen1 Check 5 360 365 s 94,554.76 $ 94,554.76 Misc. WalD&U}II 5 57 456 90 608 $ 129.856.39 $ 129,856.39 Misc Wal fndependtmt Check 5 190 195 $ 44,862.79 $ 44,862.79
6.3 Plan Preparation
Gefl( ll"fll Pf8ns 5 20 50 75 $ 14,307.18 s 14,307.18
Survey Control Pfans 5 8 15 28 $ 6,164.67 $ 6,164.67
Rigtw-o/-WayPfatls 5 20 50 75 $ 16,943.24 $ 16,948.24
Roadvio- ayPlam 60 100 230 230 420 420 700 2.160 $ 443,794.86 $ 443,794.66 Worlci' lg Roadway Cross Sections 2 10 8 10 10 " 80 ' 16,295.46 ' 16,295.<16 R8llroad Track Plans 60 55 100 150 210 230 550 1,355 $ 275.819.36 ' 275,819.36 Tramc Plans " 88 180 250 270 530 1,366 s Z78,880.05 $ 278,880.05 UtiityPlans 20 60 130 130 320 660 s 139,874.74 $ 139,874.74 La~ & lnir, Jation Plans 20 10 65 20 80 150 5 350 $ 79,128.74 $ 79,128.74 Drttimtge Plans 20 30 60 40 100 100 350 s 79,559.84 $ 79,559.84 Underpass Bridge Plans 5 40 90 1.065 1,200 $ 229,218.64 $ 229,218.64 Underr: rossk> g Retsining Wal Plsns 5 15 50 525 595 $ 112,570.15 $ 112,570.15 Wsc. Ret. ank, g WaN Plans 5 15 50 420 ,,. $ 93,488.10 $ 93.488.10 Log ol Test Bomgs 10 20 , o 70 s 14,982.65 $ 14,982.85
6.4 Specifteabms 60 190 150 250 50 " 740 $ 213,313.74 $ 213,313.74
6.5 Cost Estimates 20 so 30 60 80 100 150 490 s 109.791.32 $ 23,198.68 $ 132,990.00
6.6 Construclion Schedule 10 40 80 130 s 37,951.82 $ 29.737.20 $ 67.689.02
6.7 V#IIUeAnitly$is 8 ,. 10 40 20 92 $ 24,438.47 $ 74,651.80 $ 99,088.27 TaSA7 RIGHT-OF-WAY .. 1 .. 160 20 ... ' 117,858.30 ' 39,627.06 ' I0,194.47 I 237,679.83
7.1 Righl'<lf•W~ Rlil(lulremenls 50 100 100 5 255 $ 67,076.69 $ 3,026.43 $ 70,103.12
7.2 Right-Of-Way Maps 10 30 40 5 85 $ 20,177.74 $ 20,,n.14
7.3 Appraisal Maps. Plats, and Descripl>OnS 20 60 20 10 110 s 30,603.88 $ 39.627.06 $ 77, 168.04 $ 1-47,398.98 Task I COORDINATION, AGREEMENTS & PERMITS 295 35 211 " .. , 163 ,.. 110 .,. 40 2,101 I 53-4,361.ll S 24,670.97 ' 559,034.35
8.1 Union Pacfic Ra.oacl (UPRR) so 10 30 20 100 20 60 290 s 79,899.31 $ 79,899.31
8.2 Caifomia Pwlic LltiitJes Commission ( CPUC} 15 25 " 60 136 s 31,425.02 $ 31 ,425.02
8.3 CallransDislricl 8
CallrsmCootdinalion 100 5 35 30 160 20 60 410 $ 118,237.72 $ 118,237.72 Encroachm, sntPermits 5 20 25 s 7,153.59 s 7,153.59
De.u;,n Engifleert, g EvaJu« ion Report ( DEER) 10 10 10 20 30 20 100 $ 2-4,215.96 $ 24,215.96 Design Sta/ldatd Decision Document ( DSDDJ 10 20 10 50 80 60 230 s 50,856.13 $ 50,856.13
8.4 Riverside County Flood Control and Water Conservat, on 10 20 40 10 80 s 21,303.26 $ 21,303.26
8.5 UlilityCoo«lination "' 80 60 160 40 380 $ 97,185.38 $ 97,185.38
8.6 Ccmmurwty Engagement < 5 36 36 n 36 40 265 s 66,529.59 $ 24 ,870.97 s 91,200.56 Rendritgs (Pholo s. mluations) 10 15 20 60 80 185 $ 37,557.41 s 37,557.41 hsk9 BK>OIHG SERVICES " 10 •• 20 , o .. , .. 445 ' 102,461.63 $ 102,461.63
9.1 Re5ideo1 Engineer (RE) Pending File 5 10 40 40 80 175 ' 38,923.59 ' 38,923.59
9.2 Bidding Phase Support 20 40 40 20 120 $ 32,348.82 $ 32,348.82
9.3 Conformed PIM!s and Spedlication 10 20 4-0 80 150 s 31,189.22 s 31,189.22 Tasll 10 CONSTRUCTION PHASE FUNDING 10 20 10 20 .. ' 15,544.39 $ 23,445.46 s 31,989.85
10.1 CONSTRUCTION PHASE FUNDtNG 10 20 10 20 60 s 15,54--4.39 $ 23,445.46 $ 38,989.85 TOTAL , .... 1$ ,. m 1,1SS . .... ..... .... ... .....
Sublotall.. lbot-: $ 58',JM.87 $ 32,061.&9 $ 591,275.17 $ 3-41,287.74 $ 7-47.7k13 S630,803.7S $ 659,292.61 HSi,2!3.56 $ 741,-435.A $ 39.!189.3' $ S.331,508.52 S 41,116.43 S 136.121.0, $ 230,918.13 $ 212.867.99 S 12',992.63 $ 56,312.11 $ 74,551.IO $ 5,219,515.77 --• • ..,..
N • • -· $ • 11 ........ • ,. • 1
Escalation $ 568,649.04 $ 2,042.27 S 1,361.28 $ 21,31 1.54 $ 25,394.50 $ 3,732.59 S 622,-491.22 Traffic Counts (eJ,:fra Intersection COUOIS lor TMP) $ 3,960.00 $ 3,960.00 Permit Fees $ 15,000.00 $ 15,000.00
Travel/Mileage $ 15,000.00 $ 15,000.00
Outside PnnhnnlCourier $ 8MeeS $ 10,000.00 $ 10,000.00
UliilvA~Fees s 2,000.00 s 2,000.00
UPRR L.ioensefee $ 15,000.00 $ 15,000.00
Potholing Allowance ( Up to 40) $ 118,198.00 $ 118,198.00 Subcondant Exper,S6s ' 12.800.00 S 12,642.00 S 84, 595. 00 S 8, 482. 40 S 119, 480. 00 ' 237,999.4-0 . ., Kimley >>>Horn Exhibit " C-1" - 3
Pig, 3of 11
793
EXHIBIT "C-1 "
CONSULTANT'S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
RFP 24.085 HARGRAVE GRADE SEPARATION PROFESSIONAL DESIGN SERVICES 19E. 5'% ~ """' == ... .. .. - Subconsultants ---~ ~--· -· -· -· • -· -· -· - c195. 57% o- head1'. wlo FCCM
GalegoryfTitle ----
Avant- Gwde Hum,& UIA . ....,. Saylo,
Fee% OirectRale $ 123..42 $ 115. 67 $ 102.44 $ 9221 $ 78.83 S69.16 $ 62. 17 $ 55.73 ...... $ 38. 71 -,_.,.. Total Cotit Aasocu< N Mechlinlc:a, lnc..
Total Cost Total CW T~ Coe; t Total Cwt ·--
Total Cost
VIIS
BllingRate ....... ,. s1a1. n . ....... Total' Cosl
2. 1. 1 2ndAenailSIJl" ley 2 10 5 " 57 $ 10,890.30 $ 8, 149. 16 $ 19,039. 6
4. 1.1 Caltrans Geometnc Appi- cwal Drawing ( GAD) ' 2 10 40 40 120 220 $ 43, 949. 85 $ 43, 949. 85
5.1 .1 CEQA SE Memorandum 2 4 2 8 s 2, 1 58. 24 s 7,730.91 s 9,889.15
5. 2. 1 OBESP ' ' 14 s 4,762.12 s 18,750.94 s 23,513.06 522 Focused BomJwing Owl Slsvey 2 3 5 s 1, 576. 12 s 9, 792. 15 s 11, 368. 27
52.3 NEPSSA Survey 2 3 5 s 1,576. 12 s 10, 749. 09 $ 12, 325. 21
5. 2. Aerialy Oeposiled Le;id lnvestll} ation 6 8 12 26 s 7, 905. 11 s 23, 796. 02 $ 31, 701 . 13
5. 2. 5 Comminty Impact Assessmoot 4 ' . 14 $ 3.802.36 $ 32, 815. 39 s 36, 617. 74
52.6 Paieonlological ~ smeot (PIRJPER) 1 • 5 s 1,430. 72 $ 11, 710. 03 s 13, 140. 75
52. 1 aler Quality Assessment Report • • 6 18 s 4 ,641 . 53 s 35, 668. 28 s 0,309. 81
5.3 isual Impact Assassment
VIA Worlr Plan 2 20 4 • • " s 8. 942. 1 0 s 8,IM2. 10
VJSual lmpacl Aues. sment 12 10 60 • 110 80 280 $ 58, 357. 60 $ 58.357.60
6. 1 S?Orm Water Dal. a Report ( Long- F( Yffl) 6 15 • o 80 40 181 $ 4-0,- 127. 94 s 40.- 127. 9- 4
8. 7 ResotKCe/ Regulaloty Permitting 20 "' 20 80 $ 21 , 582. 40 s 36,- 110. 71 s 57, 993. 11
10. 1. 1 Grant F!. ndn! J Support "' 10 .. 70 00 '"' $ 60,- 101. 6" $ 38. 85- 1. 93 s 99. 256. 58 OP11:> NAL MKS lUTlill. ffOUIII ,,, • • -,. u ... - N 1117 OpdonalTuk1SubtoCalLabor: S- 47, 0ll. ff $ 13, 021. 10 Szt, 461. 02 ' 63, 751. 44 $ 15, 717. 01 $ 17, 212. 43 $ 27, 117. 01 $ 47,, 157. 11 $ 10, 60]. 50 $ 272, 404. 18 S 38, 154. 93 $ 1, 149. 11 S 23, 716. 02 S 113. 127.. t9 $ 506,131.71 --- s ' • • • •• s -~
Escatalion s 29, 05oli. 14 $ 1,892. 15 S 8 1.49 $ 2. 195. 48 S 40, 083. 1- 1 $ 73,306.39 ......... s 10. 235. 00 $ 6,167.50 S 4, 000. 00 • 20, 402. 50
TOTAL con,_ aaTIDNAL t s .. s -· I& . 1: 1. tNM . ., s .,,. ---~ ---. • .., • tr..,
Kimley >>> Horn Exhibit "C-1" -4
l.lge 4 of 11
794
EXHIBIT "C-1 "
CONSULTANT'S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
Hargrave Grade Separation Professional Design Services
Advanced Avant- Garde Corporation
Ana Marie ......
lhpnuNJullaNlaKellll ~
AnlDnlo
Name LAN- llonloya c- Rollledo ..,_
Program Progr8II Program Prog,am Program Progrwn Program 186. 46% Overhead % Category/ Ti tle Director Manager Manager Manager Menage, c- dnalar Coonllnalar 10% Fee % Direct Rate $ 134. 07 $ 140. 19 $ 43. 27 $ 45. 67 $ 38. 50 $ 34 .00 $ 2 5. 00 Total Hours Total Costs
Billing Rate $ 422. 46 $ 441. 75 $ 136. 35 $ 143. 91 $ 121 . 32 $ 107. 14 $ 78. 78 ITNk1 PROJECT ADMINISTRATION
Tuk2 DATA COLLECTION
Task:3 BASIS OF DESIGN DOCUMENT
Taak4 CONCEPT DEVELOPMENT & PROJECT APPROVAL.
Task5 ENVIRONMENTAL DOCUMENTATION
Task I PLANS, SPECIFICATION8 & ESTNATES (PS& E)
Tuk 7 RIGHT-OF-WAY
Task a COORDINATION, AGREEMENTS & PERMITS 18 48 3' 80 182 $ 24,1711.97
8.6 Community Engagement 18 48 36 80 182 $ 24 ,670. 97
Develop Outreach Plan 10 6 2 2 20 $ 5,459. 90
Orga nize and Attend 4 public meetings 4 24 24 8 60 $ 8 ,345. 14 Maintain Stakeholder database 2 2 20 24 $ 2, 708. 27
Produce and send notices 2 16 10 50 78 $ 8 ,157. 65
Taak9 BIDDING SERVICES $ -
Task 10 CONSTRUCTION PHASE FUNDING 15 t5 30 M 1CO $ 23,445.48 TOTAL HOURS 18 15 65 78 30 36 80 322
SUbtotal labor: $ 7,IIGUS ' 8,128.21 $ 8,862.51 $ 11,22'.89 $ 3,139.47 $ 3 ...... M,S02.12 $ 48,116.43 Other Direct Costs $ 14, 842. 27
Escalation $ 2,042. 27
Full color Postcard production 5000 pcs $ 2, 000. 00
Posta ge and handling ( 4500 posta l cus tom ers) $ 10, 800. 00 TOTAL COST: $ 62,958.70
l = ' fl t:11
rras11O
10. 1.1 Grant Funding Support 10 10 60 85 40 70 275 $ 38 ,854. 93 OPTlONAL TASKS TOTAL HOURS 10 10 .. as 40 70 275
Optional Tasks Subtotal Labor: $ 4,224. 63 $ 4,417. 47 s 8,180. 78 S 12, 232. 26 s . $ 4, 285. 44 $ 5, 514. 36 $ 38, 854. 93 Other Direct CCNJts
Es ca lation $ 1,892. 15
TOTALCOSTforOPTIONAL TABK.1! I I I I $ 40,747.88
rn n ~ ' l ~ ~ i mD-lil z:J
Kimley >>> Horn E~~~ s'<lli''r 5
795
EXHIBIT "C-1 "
CONSULTANT'S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
Hargrave Grade Separation Professional Design Services
CABRINHA. HEARN & ASSOCIATES
Camden Jamie
Edward Uribe
Imelda Chrlltlan lllchNI JonallWI
Name Cabrlnha Bet1chun. T- Hldlllgo Naylor Garcia CADOlllce AdMIII Survey Project PLS Party Cllalnnal 9Ul' lNl,w
lffflNIJllW luppol1
Manager Chief
Party Chief Party Chief Chalnman Chalnman
Apprentice 149. 15% Overhead% Ca tegoryfTitle Total Hours Total Costs 10% Fee % Direct Rate $ 80.1 0 $ 73. 50 $ 64. 01 $ 64 .01 $ 56. 78 $ 56 .78 $ 34. 07 $ 50. 00 $ 55. 00 $ 55. 00 Billing Rate $ 21 9.53 $ 201 . 44 $ 175. 43 $ 175. 43 $ 155 .61 $ 155. 61 $ 93. 37 $ 137 .03 $ 150. 74 $ 150 .74 Task 1 PROJECT ADMINISTRATION
2 DATA COLLECTION 84 1• .. 80 100 24 .. 100 14 20 IOI $ N, 101. 03
2. 1 Ae rial Mappi ng 64 16 88 80 100 24 60 100 54 20 606 $ 96, 50 1.03 Taak3 BASIS Of DESIGN DOCUMENT
rTuk4 CONCEPT DEVELOPMENT & PROJECT APPROVAL
Tnk5 ENVIRONMENTAL DOCUMENTATION
Tuk& PUNS, SPECIFICATIONS & ESlWATES (PS& E)
uk7 RIGHT-<>F.WAY 90 IO IO 23t $ .~ 127.0I
7.3 Apprai sal Maps, Plats, an d Des criptions 90 90 50 230 $ 39 ,627. 06 Taki COORDINATION, AGREEMENTS & PERMITS $ .
rTuk 9 BIDDING SERVICES $ .
rTuk 10 CONSTRUCTION PHASE FUNDING $ .
TOTAL HOURS 114 16 88 IO 100 24 80 11D 104 20 836
Subtotal Labor: $ 33 ,807. 01 $ 3,223. 00 $ 15 ,437. 75 $ 14 ,034.32 $ 15,561.41 $ 3 ,734.74 $ 5,602.44 $ 26,036.18 $ 15,676. 52 $ 3 ,014. 72 $ 136,128.09 Other DlnK:t Costa $ 14, 083. 20
Esca lation $ 1,361. 28
Aeria l Mapping Services $ 12, 642. 00
TOTAL COST: $ 150, 131. 37
2. 1.1 Aeria l Mappi ng ( Second Mobilization) 8 I I 16 I I 16 I I I 8 I I 48 $ 8 ,149. 16 OPTIONAL TASKS TOTAL HOURS 8 I I 16 I I 11 I I I 8 I I 48 Optional Tasks Subtotal Labor: S 1,756.21 I s . Is 2,ao&.86 I s . I$ 2,489.83 I s 1$ IS 1,096.261 $ . Is $ 8,149.16 Other Direct Coats $ 10,316.49
Esca lation $ 81.49
Aerial Ma pp ing Services ( Second Mobilization) $ 10 ,235 .00 TOTAL COST for OPTIONAL TASKS $ 18,4& 1.65
ffi ~~ ,., ; a~ El ~
Kimley >>>Horn Ex~~ 6<;;TY1.- 6
796
EXHIBIT "C-1 "
CONSULTANT'S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
Hargrave Grade Separation Professional Design Services
Earth Mechanics , Inc .
Alahnll Princlpal 8enior Sr. Project Project Sr. Staff
Slaff Engineer Senior Nam e Thuralrajah EngiMar/ Engineer/ Ens;,.«/ Engi!INI'/ Eng.-/ / Geologist Tec:hnician
Technician
170.68% Overhead % Category/ Title Prindpal Geologist Geologist Geologist Geologist Geologist 10% Fee% Di rect Rate $ 101. 60 $ 92 .00 $ 69. 70 $ 68. 60 $ 58 .30 $ 51 . 30 $ 38. 50 $ 52. 50 $ 27. 20 Total Hours Total Costs Billing Rate $ 302. 51 $ 273 .93 $ 207. 53 $ 204. 26 $ 173. 59 $ 152. 74 $ 114 .63 $ 156 .32 $ 80. 99 Tak1 PROJECT ADMINISTRATION
Talk2 DATA COLLECTION 4 10 10 24 $ 5,021.22
2.6 Geotechnical Reco rds Research and Findings 4 10 10 24 $ 5, 021. 22 Tasll3 BASIS OF DESIGN DOCUMENT
1Tasll4 CONCEPT DEVELOPMENT & PROJECT APPROVAL 29 10 30 50 40 150 $ 28,290.11 4 .3 Project Concept Reports
Preliminary Geotechnical Rep ort 20 10 30 50 40 150 $ 28, 280. 11 Task 5 ENVIRONMENTAL DOCUMENTATION $ .
ITasll 8 PLANS, SPECIFICATIONS & ESTIMATES ( PS& E} 1GO 80 140 \ IO 188 100 100 MO 100 1,1t8 $ 1t7,tl8.81 6 .1 Reports $ -
Geotechnica/ Investigations & Report 100 80 140 80 160 100 100 240 100 1, 100 $ 197 , 686. 8 1 Task 7 RIGHT-OF-WAY
Taak8 ! COORDINATION, AGREEMENTS & PERMIT$
Task9 BIDDING SERVICES
Task 10 CONSTRUCTION PHASE FUNDING
TOTAi.HOURS 124 90 180 IO 220 100 140 240 100 1,274
Subtotal Labor: $ 37, 511. 48 $ 24, 653. 53 $ 37, 355. 46 $ 16, 340. 41 $ 38, 189. 16 $ 15, 274. 47 $ 16, 048. 62 $ 37, 516. 25 $ 8,098 .75 s 230, 988. 13 other Direct Costs $ 105, IOl. 54
Esca lation $ 21, 3 11 . 54
Drill Rig Rental $ 60, 000. 00
Traffic Control Rental $ 12, 000. 00
Soil Cutting Contaminants Testing $ 2,520 . 00
Soil Cuttin g {drums} Disposa l $ 6, 400. 00
R-Valu e Tests $ 2,000. 00
Mileage $ 1,675. 00
TOTAL COST: $ 336,894.68
m .tii'.,j,
5. 2.4 Aerially Deposited Lead Investigation 20 I 40 I I 40 I I I 16 116 $ 23, 796 .02 OPTIONAL TASKS TOTAL HOURS 20 I 40 I I 40 I I I 18 116
Optional Tasks Subtotal Labor: $ 6,050. 24 I
ss,301. 21 I
I $ 6,943. 48 I 1 I $ 2 ,501. 08 s 23, 796. 02
0ther Dlrec:tCosts $ 8,382.18
Escalation $ 2 ,195. 48
ADL Lab Tests $ 6 ,167 . 50
TOTAL COST for OPTIONAL TASKS .$ 32,158.Ga
n••••· ""' n .. @11,..,,., ... •. ul"l'l'l~!,& 0 .,. rmm;i Kimley >>> Horn E~R~ ror•i'r 7
797
EXHIBIT "C-1 "
CONSULTANT'S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
Hargrave Grade Separation Professional Design Services
LSA Associ ates Inc ------
p----.. ------
MirName ·----·-.,_ -------..,..._ ..,..._ ----
Em. T .. ·-
erw. En,. -
8r. Eow. ...
Mgr. --- Total 216.47% Overhead % Caleg()()'fntle Total Costs 10% , .... Direct Rate $ 95. 36 $ 91.68 S81. 71 $ 83.56 $ 89.45 $ 84. 60 $ 57.57 $ 45. 31 $ 45.00 S47. 62 $ 38. 11 $ 33. 61 $ 52. 57 $ 34 .61 $ 36. 82 $ 36.82 $ 34. 72 Hours
B~ling Rate $ 331 .96 $ 319. 15 $ 284. 45 $ 290.89 $ 311 .39 $ 294. 51 $ 200.41 $ 157. 73 $ 156. 65 s,ss.n $ 132. 67 $ 11 7.00 $ 183. 01 $ 120. 48 $ 128 .18 $ 128. 18 $ 120. 87 -· JECT ADIIN& TRATION .. 12 12 • Mt •
1.4 Project Controts ( Budgeting, Cost Accounting and Progress 20 70 90 $ 17,680. 51
1.5 Project Development Team Meetings 20 12 12 15 59 $ 15,240. 04 1nsu UATAccx.uc-noN • H .. a -* • • M • ... • 111, NU7
2.7 Traffic Anatysls $
Preliminary Traffle Analysis 1 16 40 2 120 160 2 4 12 4 361 s 57, 768. 68 Update Trafflc Analysi s 1 2 8 2 16 24 4 2 59 s 9,494. 47
2.8 Caltrans Traffic Reports $
Intersection Control Evaluation $
Traffic Forecasting Volumes Report 2 12 40 4 120 200 2 4 8 2 394 $ 61,697.12 3 - OF--·-· -
r•-& PIIOJEGT/ lffflDI/ N..
r ... s N.. uu,,u-•nATIDII 41 21 115 111 a 111 T1 " .. • 191 • 121, 117. 11
5.1 CEQA Statutory Exemption 2 6 10 2 20 $ 3,193. 35
Preliminary Environmental Study Form 8 16 24 4 8 60 $ 10, 120. 88
5.2 NEPA Categorical Ex.emption 24 72 80 8 24 208 $ 34, 4n.s1 Natural Environmental Sh.Jdy - Minimal Impacts ( NES-MI) 4 12 46 • 12 46 38 6 14 24 210 $ 35,686. 31 Jurisdicitonal Delineation ( JD) 1 4 10 2 34 10 2 4 8 75 $ 12 ,976. 27 Bar Habitat Assessment 1 2 38 2 5 3 • 59 $ 11 ,098. 42
MSHCP Consistency Analysis 1 8 21 2 21 12 2 3 70 s 13,434. 43 ·-· ~.--•-•- TUIN& EI ... , --.
of. JNAY -·
AGl"7TT rrtaPl!RWl'S ... --•-
fll ~ TR-PHAIETOTAL HOURS 85 42 28 215 201 323 5, 1- 4 11 18 82 I .. 1,615 _.__, S21.Z!U7 11: S.-, OS P , 1IUI 131.- sa.- n IYJ, 171. N $ M. UM1 Sl,- n ,_ ... ,~ -$ 282, 887.H --•- Escalation $ 25,394. 50
Miteage $ 482. 40
Traffic Counts $ 8,000. 00
TOTAL COST, $ 318, 714. 89
5.1.1 CEQA SE Memorandum 2 14 30 2 4 52 $ 7,730.91
5.2.1 DBESP 2 8 28 8 28 18 3 5 100 $ 18,750.94
5.2.2 Focused Burrowing Owt Sun1ey 1 3 4 20 19 • 1 3 59 $ 9,792. 15
5.2.3 NEPSSA Survey 1 3 2 46 7 2 61 s 10,749.09
5.2.5 Community Impact Assessment 2 24 4 46 100 20 24 220 $ 32 ,815. 39
5.2.6 Paleontological Assessment ( PIR/ PER) 1 5 2 50 4 8 70 $ 11,71 0.03
5.2.7 Water Quality Assessment Repo, t 8 28 8 130 12 28 214 $ 35,668. 28
8.7 Permitting 4 27 54 8 51 24 9 24 20 1 s 36.4 10 .71
TAMS TOTAL- 21 • 1 : M 21 ,· • "' II M ZJI 111 .. 13 .. 977 Optional Tasks Subtotal Labor: $ 6,971 .25 $ 11, 682. 30 $ 6,981. 28 $ 8,71 8.94 $ 1 ,472. 53 $ 17,636. 16 $ 6,940. 20 $ 7,832. 63 $ 15,582. 89 $ 31,& 19.20 $ 11,700. 21 $ 17,315. 49 $ 1 ,586. 21 $ 12,511 .31 $ 163,927. 49 DINctCMIS • _,.
Escalation $ 40,083. 14
Paleontok) gical Reoords Search $ 4,000. 00
TVTALCOfitorOPTIONAL T~• S 2111,7---
r.n,
Kimley >>> Horn Exh~! t ;~-il" - 8
798
Kimley >>>Horn
EXHIBIT " C-1 "
CONSULTANT' S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
Hargrave Grade Separation Professional Design Services
Paragon Partners Consultants . Inc.
Mark Dan Dlonl& o
Name Mendoza Akins Marquea
Project Oinlclor Project Manager
Relocation
Manager
Ca tegory/ Ti tl e
Billi ng Rate $ 23 7. 08 $ 148. 00 $ 153. 1 3
Task1 PROJECT ADMINISTRATION 60 60
1.1 General Meeting s and Coordin ati on 60 60
Task4 CONCEPT DEVELOPMENT & PROJECT APPROVAL 10 16
4. 3 Proj ects Co ncept Report
Right- of-Way Cost Estimates 10 16
Task5 ENVIRONMENTAL DOCUMENTATION 2 2
5. 2 NEPA
Initial Site Asses smen t 2 2
Task 7 RIGHT- OF- WAY 49 82 58
7. 1 Ri ght- of- Way Req uirements 4
7.3 Appraisal Maps, Pl ats , an d Descriptions 49 78 58 TOTAL HOURS 119 158 58
Subtotal Labor: $ 28, 212. 52 $ 23 ,384. 00 $ 8, 881. 54 Other Direct Costs
Mileage
Postage
Subconsultant - Obtain & Review Appraisal Re ports
Subconsultant - Obta in & Review Appraisal Reviews
Ti tle Report s (14)
Phase 1 ESA ( 1)
TOTAL COST:
Assump tions:
1.) 15 Parcels to be acquired ( 14 partital acquisitions - Permanent easement and/ or temporary easeme nts; 1 full acquisition)
2.) 1 SFR displacement requires a Relocation Plan and a residential relocation
3.) There is on ly one displacemen t (family) that will occ ur from the fu ll acquisition.
4.) The property rights required from the State ( Ca ltrans) wi ll be in the form of an Encroachment Permit.
E)ll)j~i,I9<;, r1fr 9
8NII Laura
Brown llascaraMS
Title Manager Sr. Agent
11 2. 28 $ 91. 87
12 60
12 60
8 16
8 16
4 4
31 234
2 1
10 234
51 310
5,726. 28 $ 28, 479. 70
Sarah Jennifer
Riggs Benson
Agent
P,oject
TOTAL ~
TOTAL COST
HOURS
81 . 65 $ 76 .55
60 80 312 $ 39,456.36
60 60 312 $ 39, 456. 36
4 8 62 $ 8,1145.96
4 8 62 $ 8,045 . 96
1 1 10 $ 1,295. 84
1 1 10 $ 1,295. 84
150 135 739 s 80, 194. 47
1 26 $ 3,026. 43
150 134 713 $ 77 ,168. 04
214 203 1,113
17, 473. 10 $ 15, 539 .65 $ 128, 992. 63
119, 488. 00
2, 90 0. 00
780 . 00
77 ,500. 00
19, 500 . 00
13, 30 0. 00
5,500. 00
248, 472. 63
799
EXHIBIT "C-1 "
CONSULTANT'S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
Hargrave Grade Separation Professional Design Services
Saylor Consulting
Name
Sr. Elaclrlcal /
Manager
Ir. Civil
Civil Estllnaklr
8r. SIMII: ~ Technlcal Sr. Constructablllty
Estimator ~ Services 8chaclulw e.....-
114. 55% Overhead % Category/ Title
Eallmalw
Total Hours Total Costs
10% Fee% Direct Rate $ 105. 00 $ 125. 00 $ 90 .00 $ 91 . 34 $ 89. 50 $ 35. 21 $ 105 .00 $ 135. 00 Billing Rate $ 247. 81 $ 295. 01 $ 212. 40 $ 21 5. 57 $ 211. 22 $ 83. 10 $ 247. 81 $ 318. 61 Task 1 PROJECT ADMINISTRATION
Taak2 DATA COLLECTION
Tuk3 BASIS OF DESIGN DOCUMENT
Tuk4 CONCEPT DEVELOPMENT & PROJECT APPROVAL 1 5 2 5 2 15 $ 3,37U0 4 .3 Project Concept Reports
Construction Cost Estimates ( ROM) 1 5 2 5 2 15 $ 3 ,376. 30 Task5 ENVIRONMENTAL DOCUMENTATION $ .
Tukl PLANS, SPECIFICATIONS & ESTIMATES ( PS& E) 7 25 27 18 20 3 120 220 $ A,935.118
6. 5 Cost Estimate s 7 25 27 18 20 3 100 $ 23 ,198. 68
6. 6 Construction Schedule 120 120 $ 29, 737. 20
Task7 RIGHT- OF- WAY $ .
Task& COORDINATION, AGREEMENTS & PERMITS $ .
Task9 BIDDING SERVICES $ .
Task 10 CONSTRUCTION PHASE FUNDING $ .
TOTAL HOURS 8 30 27 2t 25 5 128 235
Subtotal Labor: $ 1, 982. 48 $ 8, 850. 30 $ 5, 734. 80 $ 4, 311. 40 $ 5, 280. 50 $ 415. 50 $ 29, 737. 20 $ 56, 312. 18 Other Dlnc: t Coels $ .
TOTAL COST: $ 56,312.18
Kimley >>>Horn E~ R~ i~~"n10
800
EXHIBIT " C- 1"
CONSULTANT' S BILLING RATE AND TASK SCHEDULE
CITY OF BANNING
Hargrave Grade Separation Professional Design Services
VALUE MANAGEMENT STRATEGIES , INC .
Robert Eric Linda JNslca Sandra Angellne
Name Stewart Trimble Chia Combe Northrop Chang
Principal
CVS Team Asst Team Project Asst Project
Technical Editor
222.12% Overhead % Ca tegoryffitle Leader Leader Coordinator Coordina1Dr Total Hours Total Costs
10% Fee % Direct Rate $ 159. 01 $ 109. 04 $ 68. 75 $ 62 .60 $ 56. 19 $ 3 7.74 Billing Rate $ 563. 42 $ 386 . 36 $ 243 . 60 $ 221. 81 $ 199. 10 $ 133 . 72 Task1 PROJECT ADMINISTRATION $ .
Tuk2 DATA COLLECTION $ .
Tnk3 BASIS Of DESIGN DOCUMENT $ .
Task4 CONCEPT DEVELOPMENT & PROJECT APPROVAL $ .
TnkS ENVIRONMENTAL DOCUMENTATION $ .
Task& Pl.ANS, SPECIFICATIONS & ESTIMATES (PS&E) 8 184 .. 8 8 24 248 $ 74,151.80
6.7 Value An al ysis 8 104 96 8 B 24 248 $ 74, 651. 80
Tnk7 RJGHT-CIF-WAY s .
Tnkl COORDINATION, AGREEIIENTS & PERMITS s .
Task I BIDDING SERVICES s .
Tnk 10 CONSTRUCTION PHASE FUNDING s -
TOTAL HOURS 8 184 96 8 8 24 248
Subtotal Labor: $ 4,507 . 39 $ 40,181 . 82 $ 23, 385. 91 $ 1,774. 49 $ 1 ,592. 79 $ 3,209. 40 s 74,651 . 80 Other Direct Coats $ 3, 73/ l.59
Escala ti on $ 3,732. 59
TOTAL COST: $ 78,384.39
Kimley >>>Horn E¥iiR~ i(i:bY' n 11
801
EXHIBIT " D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the schedule to be developed by Consultant and subject to the written approval of the Contract Officer. Consultant will provide a written proposal within one week of the City' s request for services, unless otherwise agreed to by the Contract Officer.
II. Consultant shall deliver the following tangible work products to the City by the following dates.
A. Proposed Project Schedule - Attached as Exhibit D-1 and included in Exhibit A".
ID. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.
Exhibit " D" -1
802
I.,.)
0 I.,.)
b
0 0
i::o
O
I.,.)
N
I.,.)
V,
i:,.
0 tTJ ;,<
i:l"
dI ......
I ......
Project Workflow and Schedule
Condensed Project Wortcflow Diagram
llif.s -.• + a , 1.i=+1tb@
Condensed Schedule
2025 2026 2027 2028 2029 2030 2031
Jan Apr IJut I0ct Jan IApr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr IV. C ~ject Allministalion and Management
IV. DData CoRection I
IV. EBasis omesJn MenJ andum
IV. f ConceJ! l Develor . r,,nt and Proiecl AJl! lfO' ial IV. GEnvironmental Oocume, it:itlon
I I NEPA1Completion
IV! H Plans , Specifications,
S'J.~& E I
an11 Estkites ' Pr~ liminari En gineering Completion
65% PS& E -
95% PS&!: . •
F11al Design Completion
0 100' 4 PS& E
C for Bid ( lFB) PS& E
1Iv. I Right- of-Way
IV. J Coordination , All[ eemenls and Permits -
1 IV. KBidding Senices .
1v. I Construction Phase funilino
IV. MConstruction .
I P~iminary Oe,;ign, Environmental, I
I
I and Final Design PS& E = 36 monlhs I
C
0 C
0 rJ)
t_'!'jt.'!'1 ~~ ~~
c... ~
t_'!'j "" 3
n ~
3 ~
rJ) .:..
n :::
t.'!'1
803
RESOLUTION 2024- 161
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR THE FUNDING OF SB 125 TRANSIT AND INTERCITY RAIL CAPITAL PROGRAM FUNDING FOR GRADE SEPARATION PLANNING AND DESIGN WORK FOR $ 5,000, 000 FOR THE PLANNING AND
DESIGN OF THE HARGRAVE GRADE SEPARATION PROJECT
WHEREAS, the Hargrave Grade Separation Project exists on the City' s Capital Improvement Program; and
WHEREAS, the Hargrave Grade Separation Project exists within the Western Regional Council of Governments ( WRCOG) Transportation Uniform Mitigation Fee ( TUMF) network map for the Pass Zone; and
WHEREAS, the Riverside County Transportation Commission ( RCTC) selected the project as an eligible project under the SB 125 Transit and Intercity Rail Capital Program to receive direct contribution from RCTC in the amount of $5,000, 000; and WHEREAS, the grant from RCTC is in addition to the previously awarded grant from the Federal Railroad Administration through the Rail Crossing Elimination grant program in the amount of $ 2,800, 000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:
SECTION 1. The City Council approves the Agreement for the funding of SB 125 Transit and Intercity Rail Capital Program with the Riverside County Transportation Commission for the Hargrave Grade Separation Planning and Design Project in an amount of $5,000, 000.
SECTION 2. The City Council authorizes the City Manager or their designee to execute the grant agreement with the Riverside County Transportation Commission on behalf of the City Council.
SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 8th day of October 2024.
Resolution 2024- 161