Barstow City Council
March 6, 2023

Maintain daily cover and other best management practices in accordance with the JTD and other industry practices.

6.6.17 Post Closure Care. For closed landfills the contractor conduct monthly inspections and repairs, as necessary, to maintain no ponding un-eroded surface. The contractor shall conduct repairs such as refurbish surface soils damaged through erosion, shrinkage, subsidence, or animal burrowing, and repair damaged fencing.

6.6.17.1 Care Period. Closed areas will remain in post-closure care throughout the duration of the contract.

6.6.17.2 Performance Standard. Upon completion of this task, there shall be no water accumulation on the top or either side of the containment berms. The Contractor shall put in place enough best management practices to obtain and maintain storm water run-off compliance.

6.6.18 Landfill Leachate Management.

6.6.18.1 The Contractor shall physically check the depth of leachate in each sump as required in the Permit Documents and pump out accumulated leachate, as required to maintain less than twelve (12) inches of leachate over the liner.

6.6.18.2 Check the function of the leachate collection system and alarms semi-annually.

Document and report the results.

6.6.18.3 Repair the leachate collection system and alarms as needed.

6.6.18.4 Performance Standard. Upon completion of this task, there shall be no water accumulation more than twelve (12) inches of leachate in any sump. The leachate collection system and alarms will be confirmed functional. The Fort Irwin Landfill shall be in compliance including all required tests and documents.

6.6.19 Landfill Gas Management. N/A

6.6.20 Ground Water and Soil Gas Monitoring.

Contract shall conduct ground water and soil gas monitoring for the active landfill in accordance with Fort Irwin WDR permits and agreements.

Contractor shall provide raw quarterly sampling results, semi-annual report and an annual report.

The final semi-annual and annual report shall be signed by a California registered geologist or engineer.

Contract shall develop, maintain and follow a work plan for groundwater and soil gas monitoring within 90 days of start of work.

Assume for the purposes of the providing the government a proposal please assume the following; 24 wells for ground water monitoring, 18 wells for water quality, and 16 soil gas monitoring.

6.7 Rotation Support and Pre-Sort.

Fort Irwin is a training installation. We support up to 11, monthly long mobilizations of a Brigade and supporting units also known as a rotation. A minimum number per year expected to be 6.

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An example rotation schedule can be found in TE J. Please note this is a typical rotation.

Occasionally the rotation is shorter or longer. The contractor shall be provided an actual rotation calendar upon award and upon update.

6.7.0.1 The Contractor shall track and report the hours of labor applied to this effort and volume of all materials sorted (refuse/recyclables/misc) for each rotation. To be reported in the Rotational MSW Sorting Report.

6.7.0.2 Performance Standard.

Contractor shall ensure special handling of rotational generated human and medical waste.

6.7.1 Issue Trash Bags to Rotation. The contractor shall provide trash bags meeting the standards of 8.7.1 to the rotation and rotation support teams. The contractor shall plan for each rotation to get 100 cases of 100 bags or similar quantity. The contractor shall log the distribution of all trash bags.

6.7.1.1 Performance Standard.

6.7.2 Pre-Sort Rotational Trash. Sort and inspect 95% of all solid waste generated by rotational training units or their Civilian/Contractor support elements that is delivered to the Landfill Rotational Sort Area or designated point. During this sorting the contractor shall remove all prohibited items, and deliver prohibited items to the appropriate disposition facility daily by close of business.

6.7.2.1 The Contractor shall thoroughly sort and inspect rotational refuse to remove all UXO.

6.7.2.2 The Contractor shall thoroughly sort refuse for prohibited items not allowed in Fort Irwin’s landfill.

6.7.2.3 Performance Standard.

6.7.3 Extend Services in Support. Operate the landfill and rotational trash collection activities during weekends and holidays to allow efficient disposal of rotational trash.

6.7.3.1 For weekends and holidays during the Basic Recover Days (BRD) 1-5, also known as rotation turn-in, conduct the following actions;

6.7.3.1.1 Collect rotation trash from the Rotation Unit Bivouac Area (RUBA), Rotational Unit Field Maintenance Area (RUFMA), and other rotation designated areas.

6.7.3.1.2 Sort rotation trash as specified in 6.7.2 above and dispose of in the landfill.

6.7.3.2 For weekends and holidays in middle of the rotation i.e. from training days (TD) 4 through the last training day, sort rotation trash as specified in 6.7.2 above and dispose of in the landfill.

6.7.3.2 Performance Standard. Rotation trash collected on weekends and holidays during the final training day through BRD day 5. Rotational trash accepted on weekends and holidays from TRD through end of BRD.

6.7.4 Collect trash from the RUBA. From 4 days prior to RSOI through BRD day 5 during normal hours (unless modified by 6.7.3.1) with the following effort;

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6.7.4.1 Provide and service, 2 Roll-off containers for cardboard and provide 2 roll-offs containers for trash.

6.7.4.2 Remove excess trash from kitchens in the RUBA.

6.8 Schedules. N/A

6.9 Outreach Activities
Education. Educate all residential and post facility occupants on the benefits of recycling and encourage the widest possible participation. The QRP Manager must coordinate on educational material before distribution. Participate in all public outreach events as approved by the Environmental Division (Division Chief or Compliance Branch Manager) or QRP Manager.

Provide outreach and support education to customers related to recycling and solid waste.

6.9.1 Handouts. Contractor may propose/ assist in developing brochures to be distributed during outreach events. DPW will provide the brochures.

6.10 Special Events/Tasks.

6.10.1 Special Events Planning. The Contractor shall participate in the planning and coordinating of special events. Scheduled special events typically take place installation-wide.

6.10.2 Additional Services. The Contractor shall be required to provide an additional collections or relocate containers for special ceremonies, security, organizational events, unit moves, and to satisfy the Command. Relocations and trash bag support shall be provided during normal business hours, with the approval from the COR, not more than eight (8) working hours after the verbal request by phone. Major events requiring refuse support will be planned minimum of one calendar week in advance and the Contractor shall provide services necessary to support the event. The Contractor shall place refuse containers at the event or locations for the period of time specified by the COR/ACOR at no additional cost to the government.

6.10.3 Small Container Support. Provide smaller containers made of recycled cardboard depending on the event (see 8.7.2). Generally 10 per event about 10 events per year.

6.10.4 Trash Bags Support. Provide 45 gal clear plastic bags made with 1.2 mil low density polyethylene (LDPE) to fit the containers (see 8.7.2). Generally 1-2 cases per event about 10 events per year.

6.10.5 Airfields. N/A

6.11 Other Events.

The Contractor shall provide collection containers to adequately manage the waste from other events. Scheduled and unscheduled events will be coordinated through the COR/ACOR. Upon notification, the Contractor shall provide the required services not more than eight (8) working hours after the verbal request by phone of the COR/ACOR. The Contractor shall place refuse containers during normal business hours for the below requirements for the period of time specified by the COR/ACOR at no additional cost to the government.

6.11.1 Storms and Natural Disasters. The Contractor shall provide additional collection containers or increase frequency of services to manage the temporary demand. The Contractor shall provide additional resources as needed to facilitate returning to full operational capacity.

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6.11.2 Inclement Weather Planning. Upon notification of destructive weather by the COR/ACOR to prevent damage to containers, the Contractor shall collect all containers and temporarily relocate them to positions adjacent to buildings or other immovable structures. The Contractor shall provide appropriate tie-downs. The Contractor shall return all refuse collection containers to normal positions when destructive weather conditions have diminished. The Contractor safe guard containers to prevent release of solid waste. If there is a release of solid waste the contractor shall mobilize to collect the released solid waste upon return.

6.11.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall request approval from the KO to suspend services. The Contractor shall suspend collection and disposal operations because of inclement weather only after receiving approval from the KO. The Contractor shall resume operations with KO approval.

6.11.4 Inclement Weather Cleanup. Reserved.

6.11.5 Unscheduled Clean-Ups. Reserved.

6.11.6 Examples of Scheduled and Unscheduled Requirements. Scheduled requirements include the following:
 military unit moves
 barracks/dormitory clean-ups
 Air Show, Armed Forces Day
 Freedom Fest
 Family Day, and Single Soldier Day
 Recovery operations due to natural causes or man-made causes  Military unit deployments.

7.0 Government Furnished Facilities, Property, Equipment, Services and Materials.

The Government will make available certain property, services, and facilities for the Contractor’s use, as identified in this PWS and listed in Tech Exhibit (TE) C.1 “Government Furnished Facilities” and TE C – “Government Furnished Property.” The Contractor is accountable for any property, supplies, materials, and facilities accepted as GFP, including government property in the possession of the subcontractor. The Contractor shall not retain title to U.S. Governmentprovided facilities, equipment, or services for any purpose other than in the performance of this contract. The Government will provide Government Furnished Property (GFP) which consist of Material (FAR 45.101, 52.245.1(a), Equipment (FAR 45.101, 52.245-1(a), Special Test Equipment (FAR 2.101), Special Tooling (FAR 2.101), Sensitive Property and Real Property (FAR 45.101, 52.245-1(a), to be placed in the contractor’s custody.

The government furnished equipment provided to the contractor shall be maintained either by Logistic Readiness Center (LRC) or by the contractor as described in Section 7.2. In general rolling stock shall be maintained by LRC and solid waste supporting equipment and small equipment not listed in TE C shall be maintained by the contractor. The contractor shall follow the LRC’s guidelines to enable and support LRC support of the GFE. The contractor shall be responsible for damage done by the contractor, his subcontractors, or his employees to the GFE.

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7.1 Government Furnished Facilities (GFF).

The Government will provide the facilities (real property) listed in Tech Exhibit (TE) C.1 for the Contractors use in supporting the services provided under this contract. The contractor shall not use the facilities provided to support other contracts or other activities without contracting officer (KO) permission in writing.

7.1.1 Government Access to GFF.

The government will generally access the GFF during operational hours. The government retains the right to randomly inspect activities occurring in the GFF provided the government follows safety guidelines. The government may access the GFF after hours in emergency situations.

7.1.2 Solid Waste Equipment Attached to Facilities. The contractor shall be responsible for maintenance government furnished solid waste handling equipment as described in TE C.

7.1.3 Key and Key Control.

See paragraph 2.4.1.8 Physical Security.

7.1.4 Facility Maintenance.

The base operation contractor will be responsible for building facility maintenance. Maintenance of solid waste handling equipment including but not limited to bailers and sort lines will be per

7.1.2. The government will be notified of facility maintenance/repair issues. The issues shall https://dpw.armymaintenance.com/arma. Issues may also be reported to the Base Operations Work Order desk at 760-380-3539.

The Contractor shall be responsible for damage caused by contractor’s employees and/or subcontractor employees.

7.1.5 General.

7.1.5.1 Fence Maintenance. The contractor shall repair and maintain the integrity of all interior fencing IAW installation security and California regulatory requirements.

7.1.5.2 Facility Security. The contractor shall be responsible for securing the facilities and the perimeter of the facilities.

7.1.5.3 Signage: The contractor shall maintain signage internal to the facility according to plans, rules, and regulations.

7.1.5.4 Drainage. The contractor shall maintain grading and drainage controls to prevent ponding of water or other liquids IAW California regulatory requirements.

7.1.6 Housekeeping and Inspections.

The Contractor shall be responsible for all housekeeping in all government furnished facilities to include all yards, compounds parking areas and ancillary work areas on this contract.

The Contractor shall:

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7.1.6.1 Sweep, remove solid waste, police and generally perform housekeeping and/or janitorial tasks necessary to keep work places in a neat and orderly manner.

7.1.6.2 Store supplies and materials in an organized storage locations appropriate for the type(s) of items and materials being stored.

7.1.6.3 Properly clean-up and dispose of spills.

7.1.6.4 Conduct safety checks, inspection and other actions to ensure the facility is safe for the indented work. Notify the government of issues affecting safety.

7.1.6.5 Floors and other sort areas shall have minimal material by the close of business each day

7.1.6.6 By close of business at the end of each week the floor areas shall be cleaned.

7.1.6.7 Remove all prohibited items from the facility daily.

7.1.6.8 Deliver prohibited items to the appropriate disposition facility daily by close of business each week.

7.1.7 Contractor Damage of Facilities. The contractor shall be responsible repairing damage done by the contractor, his subcontractors, or his employees.

7.1.8 Bailer Break Room Trailer. The base operation contractor does not maintain this facility.

The contractor shall clean, maintain, and repair break trailer at bailer facility. If the facility needs to have septic service conducted call Jacobs Engineering at 760-386-9706 for service.

7.1.9 Landfill Scale. The Government will furnish two (2) vehicular scales, in place at the Fort Irwin Landfill, for the Contractor to weigh all incoming solid waste and outgoing transporter vehicles. The Contractor's automation system shall interface and function with the current landfill scale.

7.1.9.1 Equipment Calibration. The Contractor shall be responsible for the maintenance and calibration of the truck scale. A copy of the calibration and certification shall be maintained at the landfill scale house at all times. Certification must meet federal, state, county, and local laws requirements. The contractor shall provide a copy of the certification results to DPW within 15 day of completion of task.

7.1.9.2 Equipment Condition. The Contractor and the Contracting Officer shall conduct a joint evaluation of the working order and condition of the Government-furnished landfill scales no later than thirty (30) days after contract start date. The Contracting Officer may authorize a representative to participate, at their discretion. The Contractor and the Contracting Officer shall agree as to the working order of the landfill scales prior to its use on the contract. If the Contractor does not participate in the evaluation, the Contractor shall accept as accurate, the stated condition of the scales provided by the Government. The Contractor shall be responsible to test and balance the scales as often as necessary to ensure accuracy or at least annually.

The Contractor shall be responsible for all maintenance and repairs to the scales IAW the manufacturer’s recommendations. All repairs, maintenance and certification shall be completed by Contractor at no additional cost to the Government.

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7.2 Government Furnished Property (GFP) and/or Equipment (GFE).

Government furnished property furnished to the contractor that is listed in technical exhibit TE C marked “True” in the maintained by LRC column is maintained by the Logistic Readiness Center (LRC) or their contractor. The Contractor is responsible for coordinating and assisting the LRC in this effort by following TE G working with LRC standard operating procedure. LRC may later mark equipment items as end of life. Upon notification that a piece of equipment will or is marked end of life the contractor shall notify the Contracting Officer, the COR, and the DPW, Environmental Division.

Property on TE C marked “False” in the maintained by LRC column or not identified on the TE C is the responsibility of the contractor to maintain or repair. If the contractor does not require any of the unlisted equipment the contract is requested to begin the process to return the equipment to the government.

The Government wishes to highlight that a significant quantity of the Government Furnished Equipment (GFE) provided by the government is expiring due to age or the California Air Resources Board (CARB) regulations.

The government will actively attempt to procure select support equipment not already purchased or ordered for purchase by the contractor (whether recommended by the Contractor it its annual equipment plan (see 2.4.6.1) or otherwise). The Government may consult the contractor for details and specifications that the government may take under advisement during the procurement efforts. The Government shall provide Contractor advance notice of at least 180 days before the expected delivery of any such new equipment, notifying the Contractor of the equipment procured and the expected date of delivery. This new GFE shall be maintained by the LRC.

In the event that LRC designates via the Garrison Commander a piece of GFE as “end of life” the contractor shall begin turn in procedures with the goal to turn in the equipment to LRC within 90 days. The government will indicate at that time if a government is able to procure a replacement piece of equipment within 90 days. If the equipment determined necessary by the contractor and not able to be quickly replaced by the government, the contractor shall provide a proposal for the replacement. Upon approval of the contracting officer the contractor shall replace the equipment.

The Contractor shall inspect and accept the GFP as-is. Within sixty (60) days of turnover inventory, the Contractor shall identify and provide a list of GFP that is unserviceable or no longer required to the KO, Property Administrator and COR, so that those items may be disposed of and/or turned in. The Contractor becomes accountable for GFP when the KO or transfers it from the government accountable records to the contractor via DD Form 3161 or DD form 1149.

The Government furnished equipment shall not be used on other contracts without permission of the KO. The contractor shall ensure that government furnished equipment is not used for transport of Contractor employees between their domicile and work.

All solid waste shall be removed from vehicles/ trailers prior to close of business each day.

7.2.1 Solid Waste Containers.

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Government provide containers are listed in TE C.

7.2.1.1 Serviceable Containers. The Contractor shall maintain refuse containers in a serviceable condition. The containers are unserviceable if any one of the following conditions exist:
a. Container does not meet specifications
b. Container is not leak proof (storm water pollution prevention compliant) c. Container is not enclosed (except for roll-off containers designed to be open) d. Doors, lids or hardware are missing, damaged, not operational, or do not close in the manner in which they were designed to close
e. Over twenty-five percent (25%) of exposed surface is not a uniform color (painted if container is not molded or composite plastic)
f. Over ten percent (10%) of exposed surface is covered with rust g. Container exterior is damaged (substantial dents, holes, excessive scratches, burrs, ragged edges that present the container in an undesirable appearance).

7.2.1.3 Dumpster/Container Standards
All new containers shall meet ANSI Z245.60-1999 and be approved of by DPW-Environmental.

7.1.2.4 Dumpster/Containers Marking. Containers shall be marked on the front with 12 inch high letters either stenciled or traffic rated stickers in a contrasting color (generally white) the text shall define the container type. Types include but not limited to “Trash” for refuse and “Cardboard” for cardboard. The corners of the container(s) shall also be marked with reflective traffic rated safety stickers. All stickers/ paint used shall be UV resistant. A small sicker 5 inch x 8 inch with the contact information shall be affixed just below the serial number approved of by DPW Env.

7.1.2.5 Serialized Containers. Each container/dumpster shall have a weather resistant small metal plate embossed with “Government Property” and a serial number pop riveted or equivalent to the right upper corner on the front face. The serial numbers shall be used in inventory, logging, maintaining, and tracking of the containers.

7.1.2.6 Container Lids. All containers shall be equipped with designed flexible lids. All solid waste container tops, lids, and doors shall be closed after emptying.

7.1.2.11Cubic Yard Capacity. N/A

7.3 Government Furnished Material.

7.3.1 Supplies and Materials. The contractor is encouraged to make efficient use of government supplies as possible.

7.3.2 Hazardous Material. The contractor is encouraged to draw and use HAZMART materials and supplies at no charge from the Recycling Center.

7.3.3 On-Hand Balances. Existing government supplies, materials and repair parts will be turned over to the Contractor for use in the performance of the requirements of this contract.

The Contractor shall:

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a. Acquire all other supplies, materials and repair parts to perform and meet the requirements of this contract in accordance with the individual paragraphs of this Performance Work Statement (PWS).
b. Catalog all materials and repair parts to which title has passed to the government by reason of allocation or purchase by the contractor for direct charge. c. Process and catalog material and repair parts for a Line Item Number (LIN), National Stock Number (NSN) or Material Control Number through the appropriate government office when is applicable.

7.3.4 Fuels and Lubricants. The Contractor shall coordinate with KO to ensure timely provision of required materials. The Government will furnish automotive, material, and equipment fuels lubricants required for performance under the contract. The Government will not provide fuel, and lubricants used for transport of Contractor employees between their domicile and work. Contractor shall use the HAZMART for acquisition of hazardous materials.

7.4 Government Furnished Utilities and Services.

7.4.1 Emergency and Rescue Service. The Government will provide emergency medical and rescue services to prevent loss of life, limb or undue suffering. The medical treatment facility at the installation will be the primary treatment facility in case of emergencies. Medical billings will be sent directly to the employee and/or the contractor’s medical insurance company as appropriate.

7.4.2 Telephone Service. The Government will provide telephone service for official use only through the government system Defense Switched Network (DSN) and local commercial calls.

The Government will install, maintain and remove all Government Furnished telephones. The Contractor shall comply with Army Regulation 25-1 “Army Knowledge Management and Information Technology”, IMCOM or NTC Supplements. The Government will not provide cell phones to the contractor on this contract.

7.4.3 Utility Services. The Government will provide utilities as currently installed in Government Furnished Facilities (GFF). The Contractor shall comply with and established procedures, techniques, regulations, and goals set forth in energy conservation and utilization standards. Electrical connections or temporary installations shall be made in accordance with safety regulations. All facilities do not receive the same utility services.

The Contractor shall:
a. Not change or modify any utility system/component without prior government review and written approval.
b. Not connect any contractor’s automated systems without prior government review and written approval.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

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7.4.3.1 Water Usage. The Contractor shall apply the best management practices to maintain control of his watering operation to prevent undue runoff and over watering.

7.4.3.2 Connection to the Water System. The Contractor shall comply with the requirements of the Utility Privatization Contractor’s (Jacobs Engineering) Standard Operating Procedure (SOP) for connections to the water distribution system. The Jacobs Engineering phone number is 760- 386-9606. If the number is no longer functional, the Contractor shall immediately notify the Contracting Officer in writing.

7.4.3.3 Fire Hydrants. The Government will provide access to fire hydrants for water required for performance on this contract. Coordination with the Fort Irwin water and waste water privatization Contractor Jacobs Engineering (760-386-9606) is required prior to connecting to any fire hydrant on Fort Irwin other than the fire hydrant along sanitary landfill road across from the landfill scale house. If the number is no longer functional, the Contractor shall immediately notify the Contracting Officer in writing.

8.0 Contractor Facilities, Property, Equipment, Services and Materials.

Unless otherwise stated in this PWS and Tech exhibits the Contractor shall provide all facilities, vehicles, equipment, parts, tools, fuel, oil, materials and any other items required to perform all Contract requirements. The Contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation. All Contractor furnished property and equipment are subject to KO inspection upon reasonable notice.

8.1 General.

The contractor shall be responsible for securing all facilities material, property and equipment that the remains the contractor responsibility. No Contractor owned vehicles, trailers and equipment shall be left unsecure unless otherwise directed by the KO. The contractor may either secure their property in fences/ facilities assigned to the contractor or remove them from the installation.

8.2 Contractor Furnished Material (CFM)/Property (CFP)/Equipment (CFE).

All Contractor furnished, material, property and equipment shall meet applicable Federal, State, local, DOD and Army laws, codes, and regulations.

8.2.1 Contractor Provided Vehicles and Equipment. The Contractor shall furnish and use equipment that is two years old or newer (at contract start date or date first put into service on this contract) at and beyond the start of option year 2. Equipment includes waste collection (and associated) vehicles and equipment specially-designed for the type of waste they will be used to collect and fully compatible with the Government and Contractor-furnished waste containers and the Contractor's waste collection system. All vehicles used for collecting and transporting solid waste shall meet all applicable state and federal standards for solid waste. These standards include, but are not limited to, 49 CFR 390-396 Federal Motor Carrier Safety Standards and 40 CFR 202 Noise Emission Standards for Motor Carriers Engaged in Interstate Commerce.

The Contractor's waste collection vehicles and equipment shall be capable of functioning properly in confined or congested areas with limited maneuvering space. All waste collection and transportation vehicles and equipment shall be designed, constructed, operated, and

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maintained to prevent loss of liquid, fluids or solid waste and to minimize health and safety hazards to solid waste management personnel, the public, and the environment.

All waste collection vehicles and equipment shall be maintained in a clean and sanitary condition to preclude odors and breeding of flies; properly serviced to maintain proper operation; and safety inspected daily. All safety defects shall be repaired or corrected prior to using the vehicle or equipment.

8.3 Contractor Property Labeling.

All contractor provided property and equipment shall be labeled or marked with a visible tag or stencil indicating the property is contractor owned or provided.

8.4 Contractor Vehicles.

8.4.1 Identification of Contractor Vehicles and Trailers. Contractor provided vehicles and equipment used in the performance of services under the contract on the Fort Irwin Installation shall be clearly and legibly marked with the Contractors company name in three (3) inch block letters, or with a company logo of a color that contrasts with its background, on both sides of the vehicle and trailers in a manner and size that is clearly visible. All vehicles and trailers shall display a valid State license plate and meet current local and State vehicle registration requirements.

8.4.1.1 The Contractor's slow moving vehicles and equipment shall be equipped with the slow moving vehicle sign.

8.4.2 Vehicle Maintenance. Collection vehicles shall be maintained and serviced IAW the manufacturers’ recommendations. The Contractor shall ensure collection vehicles receive periodic safety checks and all irregularities shall be repaired before the vehicle is operated. The Contractor shall remove, all inoperable or unserviceable Contractor-furnished vehicles and equipment, off the installation. Only vehicles performing work under this contract shall be stored, maintained or worked on in provided government furnished facilities to include fenced in area.

The collection vehicle operator shall immediately clean up all spills caused during the operation.

All operators of Contractor-furnished vehicles shall be licensed by the State of California and operate IAW installation traffic regulations. The Contractor shall not leave vehicles unattended unless properly locked and secured.

8.4.3 Unserviceable Vehicles. The Contractor shall have serviceable vehicles to ensure completion of contract requirements in the event of breakdowns, repair, or other mechanical problems. Vehicles that are identified as unserviceable shall be repaired or replaced NLT seven (6) calendar days at no additional cost to the Government. The Contractor shall provide a Weekly Status Maintenance and Repair Report on all vehicles. All unserviceable vehicles shall be identified to KO and COR with expected date of repairs. Any vehicles deemed as an unserviceable and non-repairable after 30 days, shall be removed from the installation no later than 72 hours after Government Notification.

8.4.4 Empty Vehicles Daily. All solid waste shall be removed from vehicles/ trailers prior to close of business each day.

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8.4.5 Collection Equipment. Collection equipment of the types used for the collection, storage, and transportation of MSW shall meet the standards established by the American National Standards Institute (as of the effective date(s) established in ANSI Z245.1, Safety Standards for Refuse Collection Equipment).

8.4.5.1 Vehicular Scales. The Contractor shall provide all Cantonment Area Refuse Collection vehicles with on board scales that are equipped with the following features:
 a non-load cell scale
 not require a modification to the truck forks
 will require calibration annually and/or as needed if the variance exceeds a +/- 5% consistency
 integrate with an on-board computer system
 the weights must be able to be connected to the location serviced.  The data shall be able to downloaded and used for customer billing and data analysis.

It is the responsibility of the Contractor to maintain all vehicles, equipment and software current (including monthly fees and associated costs) and maintained in a fully operational manner at all times.

8.5 Contractor Provided Facilities.

The Contractor shall secure the necessary office space and other facilities required for the performance of this contract. Connection to utilities shall be conducted per 7.4.3.

8.6 Contractor Acquisition Process.

8.6.1 Reporting of All Purchase Request. The Contractor shall submit a monthly listing of all purchase request for which dollars were obligated or spent against the contractor’s funding ceiling, to the Contracting Officer and Property Administrator.

8.6.2 Contractor Acquired Property (CAP). The Government may direct, or the contractor may propose purchasing. The KO reserves the right to select the option from among those alternatives provided by the contractor. The Contractor must have a Material Management Accounting System (MMAS) for Contractor Acquire Property per DFARS 242.72 that reasonably forecasts material requirements, assures the cost of purchased and fabricated material charged or allocated to a contract are based on valid time-phased requirements, and maintains a consistent, equitable and unbiased logic for costing of material transaction. The Contracting Officer will determine whether it adequately conforms to the standards.

The Contractor shall:
a. Support the cost of all additional equipment with unit cost of more than three thousand ($3,000.00) by quotes from three (3) sources.
b. If funding is identified and available in the contract, additional equipment may be procured by the contractor with prior written approval by the KO. c. Process and catalog all Contractor Acquired Property. d. Establish one central location for receiving for all GFP and contractor acquired property. e. Mark all acquired property.

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8.7 Contractor Provided Materials.

8.7.1 Trash Bags. Trash bags provided to the rotation and others shall be 45 gal clear plastic bags made with 1.2 mil low density polyethylene (LDPE) in cases of 100 bags or more.

8.7.2 Cardboard Trash Bins. Cardboard trash bins shall be made of recycled cardboard designed to fit the 45 gal trash bags issued, described in 8.7.1.

9.0 Reports.

9.1 Work Control, Records, and Reports Plan (WCRRP).

The Contractor shall develop and implement a WCRRP to include all information control procedures necessary to ensure timely and acceptable accomplishment of all contract data requirements; and permit tracking of work in progress. The Contractor shall submit a WCRRP to the KO for approval NLT ten (10) days after contract performance start date, and modifications to the plan NLT seven (6) working days prior to implementation of any changes. The Contractor shall revise, modify, and resubmit the plan for approval annually. The Contractor shall accurately, completely, and legibly prepare and submit the documentation and automated reports to the KO. Reports shall include any supplemental charts, photographs, manufacturer's pamphlets, etc., necessary to complete the report.

9.2 Weekly.

9.2.1 Equipment Status Report. Status of contractor and government equipment and facilities related to this contract.

9.2.2 Weekly Skip Reports. The Contractor shall provide a Weekly Skip Report (WSR) to the COR/ACOR listing containers that cannot be serviced because of blocked access, contamination, illegal material, etc. The Contractor shall contact the COR/ACOR within (one) 1 hour after identifying the non-collected container. The Non-Collected Container Report shall contain the service date, truck or route number, driver's name, container location, time container was checked, why it could not be emptied, and comments (for notations such as a description and license number of blocking vehicle). Upon notification by the COR/ACOR, the Contractor shall ensure collection of the refuse collection container NLT four (4) hours following notification.

9.3 Monthly.

9.3.1 Significant Event Report. Summary of significant events for each major task in this contract.

9.3.2 Waste Acceptance Summary. Provide report detailing tonnage of refuse collected and weight tickets.

9.3.3 Waste Analysis Report. The Contractor shall provide a monthly waste analysis report of tonnage landfilled as MSW. The monthly summary report shall, at a minimum, identify the alternative waste streams, C&D, animal carcass, asbestos bales, daily cover, organics, stable waste, and percent MSW and recyclable.

9.3.4 Collection Schedule. Provide report identifying number, date, and location of containers serviced.

9.3.5 Prohibited Items Rejection Log. Provide log identifying items rejected and disposition.

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9.3.6 Wood Yard Report. Provide log showing tonnage and type of Wood received, wood reused, wood shredded, compost distributed, and commodities yard reuse volumes.

9.3.7 Maintenance Report. Provide report showing maintenance performed on Government furnished property and equipment.

9.3.8 Report on recyclables by commodities and designated users. Roll up of data as specified by the government end user.

9.3.9 Recycling Sales and Buy Back Report. Provide monthly summary of processed and total on-hand recycling commodities by type of item, weight, market price of the item.

9.4 Quarterly.

9.4.1 Container Condition Report. The Contractor shall evaluate the condition of the collection containers on a monthly basis and provide this information in a quarterly report to the COR/ACOR.

9.5 Semi-Annual.

9.5.1 Landfill Capacity Report. The contractor shall arrange for a survey to document remaining capacity and ensure proper filling. Provide semi-annual report showing used and remaining landfill capacity along with drawings showing current status.

9.6 Un-Scheduled Regular Reports.

9.6.1 Rotational MSW Sorting Report. The data on the rotational sorting to be reported to the COR and Environmental Division within 3 days of the end of each rotation.

9.6.2 Regulatory Agency Inspections. The Contractor shall submit a written report of any inspection visit by representative(s) of any regulatory agency and immediately notify the KO and COR. This report shall include the representatives' names, titles, identification numbers, and agencies, reason(s) for the visit, and comments or findings. The Contractor shall submit a copy of all reports received as a result of these visits to the COR/ACOR by the end of the next working day following receipt of the report. Any samples, reports, etc. shall be accompanied by a statement signed by the inspecting regulatory agency representative validating their authenticity.

9.7 Other Reports. The Contractor shall provide copies of other reports to the COR/ACOR, such as those reports the Contractor develops to submit to State Regulators or to support the Contractor's work system, within one (1) working day of completion.

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10.0 Deliverables.

The Contractor shall compile historical data, prepare reports, and develop plans and submit information as specified by the Performance Work Statement (PWS), Base Operations, Solid Waste Management, and Deliverables as directed by the Contracting Officer (KO).

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT DISTRIBUTION A001
(PWS, para. 2.1.7.1) Per
Injury Notification
Immediate. Not later
than two (2) hours
after the incident
N/A Email or Telephone KO and COR/ACOR
A002
(PWS, para. 2.1.12.1.2)
Key Personnel list
Submit at time of
proposal to include
replacements
Updates: As needed
row MS Word KO and COR/ACOR
A003
(PWS, para. 2.1.12.2) List
of contractor personnel
Initial: within 5 days
of contract award
Updates: As needed
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A004
(PWS, para. 2.1.13)
Training Plan
Initial: within 30 days
of start of contract
Updates: As needed.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A005
(PWS, para. 2.1.13.2)
Documentation of
Certification/ License
(unless provided as part
of A002)
Initial: 24 hours prior
to start of work for
each employee
1 hard copy Email with appropriate
attachments
KO and COR/ACOR
A006
(PWS, para. 2.1.13.3)
Training Documentation
All the time 1 hard copy Kept on site for review
by inspectors.

Varies
A007
(PWS, para. 2.1.14)
Corrective Action Plans
As Needed: Within 1
day or as agreed
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A008
(PWS, para. 2.4.1,

3.1.1.1) Reports of
damages
As Needed: Within 2
hours of event
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A009
(PWS, para. 2.5.1)
Background Check
Information
Initial: 2 work days
prior to contract start/
24 hours prior to start
of work for each
employee
Updates: As needed
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A010
(PWS, para. 2.5.1.8)
Standard Form (SF) 701,
Activity Security Checklist
Submit NLT the 10th
of each month
following the month of
contract operation
1 Electronic Copy Email with appropriate
attachments

COR/ACOR
A011
(PWS, para. 2.5.1.8.1)
Physical Security Plan
Initial: Within 10 days
of contract award
Revisions: As
needed within 5 days
of a request from the
KO
1 Electronic Copy MS Word KO and COR/ACOR

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A012
(PWS, para. 2.5.1.8.1)
Key Control Plan
Initial: Within 5 days
of contract award
Revisions: As
needed within 5 days
of a request from the
KO
1 Electronic Copy MS Word KO and COR/ACOR
A013
(PWS, para. 2.5.1.8.6)
Lost Key Report
Within 24 hour of an
event
1 Electronic Copy Email KO and COR/ACOR
A014
(PWS, para. 2.5.2.1)
iWatch training
Initial: within 30 days
of start of contract
award/ within 5 days
of new employees
commencing work.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A015
(PWS, para. 2.5.2.2)
OPSEC training
Initial: within 30 days
of start of new
employees
commencing work.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A016
(PWS, para. 2.5.2.3) AT
training, certificates of
completion
Initial: within 30 days
of start of contract
award/ within 5 days
of new employees
commencing work.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A017
(PWS, para. 2.5.2.3)
TARP training, certificates
of completion
Initial: within 30 days
of start of contract
award/ within 5 days
of new employees
commencing work.

Includes subcontractor employees
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A018
(PWS, para. 2.5.3.1)
Safety Plan
Review and
Acceptance: During
phase in and within
10 days of
commencement of
work
Revisions: five (5)
calendar days prior to
effective date of
change
1 Electronic Copy MS Word KO and COR/ACOR
A019
(PWS, para. 2.5.4.4) Spill
reports
Initial: within 1 hour
of event
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A020
(PWS, para. 2.5.4.4) Spill
Plan
Initial: within 30 days
of start of contract
award
1 Electronic Copy MS Word KO and COR/ACOR
A021
(PWS, para. 2.5.4.5)
Integrated Solid Waste
Management Plan
Initial: within 90 days
of start of contract
award
Revisions: 30
calendar after start of
each contract year
1 Electronic Copy MS Word KO and COR/ACOR

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A022
(PWS, para. 2.5.5.1)
Designated Contingency
Coordinator
Initial: within 30 days
of start of contract
award
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A023
(PWS, para. 2.5.5.2)
Mobilization Contingency
Plan
Initial: within 30 days
of start of contract
award
Revisions: 30
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A024
(PWS, para. 2.5.5.3)
Disaster Contingency
Plan
Initial: within 30 days
of start of contract
award
Revisions: 30
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A025
(PWS, para. 2.5.5.4)
Dispute Contingency Plan
Initial: within 30 days
of start of contract
award
Revisions: 30
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A026
(PWS, para. 3.1.1.2)
Damage Report
Submit NLT the 10th
of each month
following the month of
contract operation
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A027
(PWS, para. 3.2.1)
Transition Plan
Initial: As part of the
proposal.
1 Electronic Copy See Proposal
requirements.

KO
A028
(PWS, para. 3.2.1) Phase
Out Plan
Initial: More than 45
day before contract
expiration
1 Electronic Copy See Proposal
requirements.

KO
A029
(PWS, para. 3.3.) Service
Contract Reporting (SCR)
Annually NLT
October 31, or IAW
requirements at
https://www.sam.gov
Online Entry Via website IAW
requirements at
https://www.sam.gov

COR/ACOR
A030
(PWS, para. 4.1 & 4.2)
Quality Control Plan
Initial: within 5 days
of contract award
Updates: All QCP
updates shall be
accepted by the KO
1 Electronic Copy MS Word KO and COR/ACOR
A031
(PWS, para. 6.2.2)
Container Inventory
Annually, within 30
days of the start of
each contract year.
1 Electronic Copy MS Execl KO and COR/ACOR
A032
(PWS, para. 6.2.3 and

9.4.1) Container condition
report
Submit NLT the 10th
of each month
following the end of
quarter
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR

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A033
(PWS, para. 6.2.4 and

9.3.4) Container
maintenance schedule
Submit NLT the 10th
of each month
following the end of
quarter
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A034
(PWS, para. 6.3.4.4) Log/
analysis of Fill Capacity of
containers
Submit NLT the 45
days following from
start of work
Updates: Annually,
within 30 days of the
start of each contract
year and as needed.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A035
(PWS, para. 6.4.2.4) Log
of Recycling
All the time at the
recycle center
Varies
A036
(PWS, para. 6.6) Landfill
Operations Plan
A037
(PWS, para. 6.6.2.1)
Landfill Scale Tickets
All the time at the
landfill scale house.

Varies
A038
(PWS, para. 6.6.4)
Signage, sketches, color
schemes, and sign
layouts.

Submit NLT the 10
days following from
start of work
Updates: Prior to
updates
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A039
(PWS, para. 6.6.18.2)
Leachate collection
system checks
Semi Annually 15
days after completing
the task.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A040
(PWS, para. 6.7.1) Log of
trash bag distribution
Upon request 1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A041
(PWS, para. 6.8.1 and

9.3.4) Refuse Collection
Schedule
Initial: within 10 days
prior to start of
contract
Revisions: 10
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A042
(PWS, para. 6.9.1)
Handouts/brochures
Initial: within 45 days
of beginning work.

Update as needed or
requested by ENV.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A043 (PWS, para 7.1.9.2)
Landfill Scale Calibration
Report
As needed 1 Electronic Copy Electronic COR/ACOR
A044
(PWS, para. 7.2.1.4)
Proposed containers
As Needed 1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR

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Packet Pg. 140 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

A045
(PWS, para.

7.2.1.5&7.2.1.6) Container
signage and color scheme
As Needed 1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A046
(PWS, Para 9.1) Work
Control, Records, and
Reports Plan (WCRRP).

Initial: within 10 days
prior to start of
contract
Revisions: 7
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A047
(PWS, Para 9.2.1)
Equipment Status Report.

By Tuesday each
week for the previous
week while contractor
is working
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A048
(PWS, Para 9.2.2) Weekly
Skip Reports.

By Tuesday each
week for the previous
week while
contractor is working
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A049
(PWS, para 9.3.1)
Summary
Report/Significant Event
Report.
10 working days after
the month ends. An
annually compiled
Summary Report
shall be submitted 10
working days after the
fiscal year ends.
1 Electronic Copy Electronic COR/ACOR
A050
(PWS, para 9.3.2) Waste
Acceptance Summary.
10 working days after
the month ends. An
annually compiled
Summary Report
shall be submitted 10
working days after the
fiscal year ends.
1 Electronic Copy Electronic COR/ACOR
A051
(PWS, para 9.3.3) Waste
Analysis Report
NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A052
(PWS, para 9.3.5)
Prohibited Items Rejection
Log.

NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A053
(PWS, para 9.3.7)
Maintenance Report.

NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A054
(PWS, para 9.3.8) Report
on recyclables by
commodities and
designated users.

NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A055
(PWS, para 9.3.9)
Recycling Sales and Buy
Back Report.

NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A056
(PWS, para 9.5.1) Landfill
Capacity Report.

Semi Annually 15
days after completing
the task.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR

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11.0 Applicable Directives, Publications.

ACC PAM 60-1 Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide
AASHTO-T11 Standard Method of Test for Materials Finer Than 65-μm (No. 200) Sieve in Mineral Aggregates by Washing
ANSI Z86.1-2003 Practice for Occupational and Educational Personal Eye and Face Protection Devices
ANSI/ASQC-Z1.4 National American Standard
ANSI Z245.1 Mobile Refuse Collection and Compaction Equipment – Safety Requirements
AR 11-26 Army Energy Program
AR 25-1 Army Knowledge Management and Information
AR 25-2 Information Assurance
AR 25-400-2 The Army Records Information Management System (ARIMS) AR 40-5 Preventive Medicine (Child Development Centers) AR 60-13 Management and Oversight of Service Acquisitions AR 190-5 Motor Vehicles Traffic Supervision
AR 200-1 Environmental Protection and Enhancement
AR 200-3 Natural Resources; Land, Forest, and Wildlife Management AR 200-5 Pest Management
AR 385-10 Army Safety Program
AR 385-40 Army Accident Investigation and Reporting
AR 420-1 Army Facilities Management
AR 420-46 Solid and Hazardous Waste Management
AR 420-60 Facilities Engineering (Transportation Infrastructure and Dams) AR 420-90 Fire Emergency Services
A057
(PWS, para 9.6.1)
Rotational MSW Sorting
Report.
7 days after
completing the
rotation.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A058
(PWS, para 9.6.2)
Regulatory Agency
Inspections.
3 days after
completing the
inspection.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A059
(PWS, para 9.6.2) Other
Reports.
1 days after
completion.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR

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Packet Pg. 142 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

AR 530-1 Operations Security
AR 600-50 Standards of Conduct for Department of Army Personnel AR 600-63 Army Health Promotion
AR 608-10 Child Development Services
AR Directive 2014-23 Conduct of Screening and Background Checks for Individuals Who Have Regular Contact with Children in Army Programs
29 CFR Part 1910 Occupational Safety and Health Standards 29 CFR Part 1926 Department of Labor, Occupational Safety and Health Act, Part III 40 CFR Protection of the Environment
40 CFR Subchapter I Solid Wastes
40 CFR 202 Motor Carriers Engaged in Interstate Commerce 40 CFR 256 Criteria for Classification of Solid Waste Disposal Facilities and Practices
40 CFR Part 302 Protection of Environment, Designation, Reportable Quantities and Notification
42 U.S.C. 6901 Resource Conservation and Recovery Act (RCRA), Solid Waste Disposal Act (SWDA) of 1966, as amended, including Subtitle D 49 CFR 390-396 Motor Carrier Safety Standards
49 CFR 561 Federal Motor Vehicle Safety Standards
Clean Air Act (CAA)
Clean Water Act (CWA)
Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) DA PAM 385-40 Army Accident Investigations and Reporting DA PAM 420-1-1 Housing Management*
DoD 4160.21-M Defense Materiel Disposition Manual
DoD Directive 5500.6-R Joint Ethics Regulation
DoDI 1402.5 Criminal History Background Checks On Individuals in Child Care Services
DoDI 4150.06 DoD Pest Management Program
DoDI 5000.62 DoD Standard for Contracting Officer’s Representative (COR) Certification
EM-385-1-1 Safety and Health Requirements Manual

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Packet Pg. 143 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

EO 13423 Strengthening Federal Environmental, Energy, and Transportation Management
EO 13693 Planning for Federal Sustainability in the Next Decade EPA, Method 9095 Paint Liquids Filter Test
EPA, SW-846 Test Methods for Evaluating Solid Wastes, Physical/Chemical Methods
Federal Standard #313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities
Federal Standard #595 Colors
FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors
Garrison’s Snow, Ice, and Sand Removal Control Plan
HSPD 12 Homeland Security Presidential Directive 12 Policy for a Common Identification Standard for Federal Employees and Contractor IDG Installation Design Guide
NEMA ICS 6 Standard for Industrial Controls and Systems Enclosures NFPA 1.12-2 Combustible Fibers
OMB M-05-24 Office of Management and Budget (OMB) Guidance Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors
OPORD 13-153 Enterprise Municipal Services Performance Standards SF 95 Position of Public Trust
TB MED 530 5-28,(h)(i) Tri-Service Food Code
TM 5-623 Pavement Maintenance Management
TM 5-624 Maintenance and Repair of Surface Areas
TM 5-634 Solid Waste Management
TM 5-683 Electrical Interior Facilities
TM 5-820-4 Drainage for Areas other than Airfields
TM 9-6150-226-13 Electrical Feeder System
UFC 1-200-01 DoD Building Code (General Building Requirements) UFC 4-021-02NF Security Engineering Electronic Security Systems UFC 3-101-01 Architecture 11-28-2011

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UFC 3-110-03 Roofing, with Change 1 05-01-2012
UFC 3-110-04 Roofing Maintenance and Repair 01-11-2006
UFC 3-120-01 Design: Sign Standards, with Change 2 03-01-2014 \ UFC 3-120-10 Interior Design, with Change 1 06-15-2006
UFC 3-190-06 Protective Coatings and Paints 01-16-2004
UFC 3-201-01 Civil Engineering 06-01-2013
UFC 3-210-10 Low Impact Development 06-01-2015
UFC 3-220-01 Geotechnical Engineering 11-01-2012
UFC 3-220-04 Backfill for Subsurface Structures 01-16-2004 UFC 3-220-05 Dewatering and Groundwater Control 01-16-2004 UFC 3-220-06 Grouting Methods and Equipment 01-16-2004
UFC 3-220-08 Engineering Use of Geotextiles 01-16-2004
UFC 3-220-10N Soil Mechanics 06-08-2005
UFC 3-230-06A Subsurface Drainage, with Changes 1-2 01-16-2004 UFC 3-240-05A Solid Waste Incineration 01-16-2004
UFC 3-240-10A Sanitary Landfill 01-16-2004
UFC 3-240-13FN Industrial Water Treatment Operation and Maintenance 05-25-2005 UFC 3-250-01FA Pavement Design for Roads, Streets, Walks, and Open Storage Areas 01-16-2004
UFC 3-250-03 Standard Practice Manual for Flexible Pavements 05-15-2001 UFC 3-250-04 Standard Practice for Concrete Pavements, with Change 2 01-16- 2004
UFC 3-250-06 Repair of Rigid Pavements Using Epoxy Resin Grouts, Mortars and Concretes 01-16-2004
UFC 3-250-06 Standard Practice for Pavement Recycling 01-16-2004 UFC 3-250-08FA Standard Practice for Sealing Joints and Cracks in Rigid and Flexible Pavements 01-16-2004
UFC 3-250-09FA Aggregate Surfaced Roads and Airfields Areas 01-16-2004 UFC 3-250-11 Soil Stabilization for Pavements 01-16-2004 UFC 3-260-01 Asphalt Maintenance and Repair 03-15-2001
UFC 3-260-02 Asphalt Crack Repair 03-15-2001
UFC 3-260-03 Concrete Crack and Partial-Depth Spall Repair 03-15-2001

7.b
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UFC 3-260-04 Concrete Repair 03-15-2001
UFC 3-260-06 Paver Asphalt Surfaced Airfields Pavement Condition Index (PCI) 03- 15-2001
UFC 3-260-08 Pavement Maintenance Management 01-16-2004 UFC 3-280-01A Guidance for Ground Water/Fuel Extraction and Ground Water Injection Systems 01-16-2004
UFC 3-280-04 Army Filtration of Liquids 12-16-2003
UFC 3-301-01 Structural Engineering, with Change 1 06-01-2013 UFC 3-310-04 Seismic Design for Buildings 06-01-2013
UFC 3-320-06A Concrete Floor Slabs on Grade Subjected to Heavy Loads 03-01- 2005
UFC 3-340-01 Design and Analysis of Hardened Structures to Conventional Weapons Effects (FOUO) 06-30-2002
UFC 3-340-02 Structures to Resist the Effects of Accidental Explosions, With Change 2 12-05-2008
UFC 3-400-02 Design: Engineering Weather Data 02-28-2003 UFC 3-401-01 Mechanical Engineering 06-01-2013
UFC 3-410-04N Industrial Ventilation 10-25-2004
UFC 3-420-02FA Compressed Air, with Change 1 05-15-2003 UFC 3-430-01FA Heating and Cooling Distribution Systems 06-25-2003 UFC 3-430-09 Exterior Mechanical Utility Distribution, with Change 1 01-16-2004 UFC 3-430-11 Boiler Control Systems 02-14-2001
UFC 3-440-01 Facility-Scale Renewable Energy Systems 06-01-2015 UFC 3-440-05N Tropical Engineering, with Changes 1-2 01-16-2004 UFC 3-450-01 Noise and Vibration Control 05-15-2003
UFC 3-460-01 Design: Petroleum Fuel Facilities, with Change 2 08-16-2010 UFC 3-460-03 O&M: Maintenance of Petroleum Systems 01-21-2003 UFC 3-501-01 Electrical Engineering, with Change 3 02-03-2010 UFC 3-520-01 Interior Electrical Systems, with Change 3 02-03-2010 UFC 3-520-05 Stationary Battery Areas, with Change 1 05-01-2015 UFC 3-530-01 Interior and Exterior Lighting Systems and Controls 04-01-2015 UFC 3-540-01 Engine-Driven Generator Systems for Backup Power Applications 08- 01-2014

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Packet Pg. 146 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

UFC 3-550-01 Exterior Electrical Power Distribution with Change 1 02-03-2010 UFC 3-560-01 Electrical Safety, O&M, with Change 5 12-06-2006 UFC 3-560-02A Cathodic Protection 03-01-2005
UFC 3-560-02N Electrical Engineering Cathodic Protection 01-16-2004 UFC 3-560-06 O&M: Cathodic Protection Systems 01-31-2003 UFC 3-565-01 Lightning and Static Electricity Protection Systems 06-01-2012 UFC 3-600-01 Fire Protection Engineering for Facilities, with Change 3 09-26-2006 UFC 3-601-02 Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems; 09-08-2010
UL 651 Underwriters Laboratories, Standard for Schedule 40 and 80 Rigid PVC Conduit and Fittings

12.0 Definitions and Acronyms.

12.1 Definitions.

12.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

12.1.2 Act of God. Events outside of human control, such as sudden floods or other natural disasters, for which no one can be held responsible.

12.1.3 Aerobic. A biochemical process or condition occurring in the presence of oxygen.

12.1.4 Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S.

Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance. These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR.

12.1.5 Alternate Daily Cover (ADC). A material used instead of soil to cover the compacted refuse at the end of each day to save landfill space. The ADC is required to be at least as effective in controlling fires, disease vectors, odors, windblown litter, and scavenging as soil. An ADC requires the specific written approval of the LEA or in the updated JTD prior to use.

12.1.6 Alternate Daily Cover Operating Plan. A plan within the Permit Documents TE-A that details the characteristics of an Alternate Daily Cover (ADC), including a description and thickness of the alternate material; its effects on vectors, odors, fires, and windblown litter; operational methods for applying the material; chemical composition of the material and its MSDS; and any other pertinent information.

12.1.7 Anaerobic. A biochemical process or condition occurring in the absence of oxygen.

12.1.8 Ashes. The residue from burned wood, coal, coke, and other combustible material.

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12.1.9 Brush. Cuttings or trimmings from trees, shrubs, or lawns and similar materials.

12.1.10 Bulk Waste. Large items of solid waste such as household appliances, furniture, auto parts, pallets, shelving, piping, stone, concrete rubble, brick, lumber, toys, and other wastes; the size or weight of which, precludes or complicates the handling by normal collection, processing, or disposal methods.

12.1.11 Bulky Waste. The waste placed at the collection point or curbside that doesn't fit or is too heavy to be placed in the routine collection container. These wastes include but are not limited to: lumber, scrap metals, bricks, blocks, concrete rubble, stones, toys, furniture, appliances, logs, limbs, televisions, cabinets, automotive components, power equipment, crates, wheels, de-rimmed tires, electronics and their components, etc.

12.1.12 Buffer Zone. Neutral area that acts as a protective barrier free of municipal solid waste processing and disposal activities, adjacent to the site boundary. An area that serves to minimize the impact of pollutants on the environment or public health. For example, a buffer zone is established between a composting facility and neighboring residents to minimize odor problems.

12.1.13 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

12.1.14 Cantonment. Includes all Fort Irwin main occupied area minus.

12.1.15 Carpet Care. Cleaning and maintenance to keep carpet reasonably free of all stains, soil, and dirt. Methods used for carpet care are vacuum cleaners and carpet shampooers.

12.1.16 Child, Youth and School Services (CYS). Overarching naming convention for Child Development Center (CDC), Youth Activity Center, and School Age Services (SAS). CYS is used when referencing all programs.

12.1.17 Clean. Free from dirt or pollution, contamination or disease, containing no foreign matter, free from growth and fungus.

12.1.18 Cleaning. Removing stains, soil, and dirt; accomplished by chemical or mechanical means.

12.1.19 Collection. The pickup of accumulated recyclable material, solid waste, including bulky waste, from any collection point, regardless of quantity.

12.1.20 Collection Frequency. The number of times collection is performed during a specific time frame.

12.1.21 Collection Point. The location designated on the drawings or maps or described in this performance work statement where solid waste, including bulky materials, will be temporarily stored for collection by the Contractor.

12.1.22 Collection System. The total process of collecting and transporting solid waste, to include storage containers; collection crews, vehicles, equipment, and management; and operating procedures.

12.1.23 Commercial Solid Waste. All types of solid waste generated by stores, offices, restaurants, warehouses, and other non-manufacturing activities, excluding residential and industrial waste.

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12.1.24 Compactor. Power driven device used to compress materials to a smaller volume.

12.1.25 Composite Liner. A liner system consisting of two components; the upper component consisting of a 60- mil high-density polyethylene (HDPE) Flexible Membrane Liner (FML) and the lower component consisting of at least a two-foot layer of compacted soil with a hydraulic conductivity of no more than 1.0 X 10-6 cm/sec. The FML component must be installed and maintain direct and uniform contact with the compacted soil component.

12.1.26 Compost (humus). The relatively stable decomposed organic material resulting from the composting process.

12.1.27 Composting. An aerobic (oxygen-dependent) degradation process by which plant and other organic wastes decompose under controlled conditions. A mass of biodegradable waste, in the presence of sufficient moisture and oxygen, undergoes "self-heating,” a process by which micro-organisms metabolize organic matter (their food source) and release energy in the form of heat as a by-product. Heating occurs because the waste material also acts like an insulator, in large enough piles.

12.1.28 Compostable Material. For the purpose of this contract the following is a list of acceptable Grounds Maintenance trimmings for composting: grass, leaves (no evergreens), weeds, old plants, wilted flowers, sawdust (unspoiled/untreated).

12.1.29 Composting Pad. The surface on which composting takes place.

12.1.30 Construction and Demolition (C&D) Waste. The waste materials, packaging, and rubble resulting from the construction, alteration, remodeling, repair, or demolition of buildings, bridges, pavements and other structures. Such waste includes, but is not limited to, paper, cartons, gypsum board, wood, excelsior, rubber, plastics, rock, brick, concrete, dirt, glass, wire and PVC pipe.

12.1.31 Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

12.1.32 Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

12.1.33 Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

12.1.34 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

12.1.35 Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.

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12.1.36 Contractor Employee. The term Contractor Employee(s) applies to all Contractor and Subcontractor employees performing work on this contract.

12.1.37 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

12.1.38 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

12.1.39 Cover. Soil or other materials that have not been previously mixed with refuse and is used to cover compacted refuse. Includes daily cover, intermediate cover, final cover, and alternate daily cover.

12.1.40 Crack Grass. Grass that grows in the expansion joints of surface areas or cracks (natural or man-made) in surface areas.

12.1.41 Curb Side Pick-Up. Collection of solid waste or recyclable materials (to include bulky waste) that is placed next to curb, doorway or alley by the supported activity. This refers to locations that are not serviced by bulk containers (dumpsters or compactors).

12.1.42 Daily Cover. The 6-inch thick layer of soil cover applied and compacted over refuse at the end of each day (more frequently, if necessary) to control windblown litter, disease vectors, fires, odors, and scavenging.

12.1.43 Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

12.1.44 Debris Removal. For the purpose of the contract debris removal means to pick up and remove from grass areas, and surfaced areas, all debris prior to mowing or performing grounds maintenance tasks. This may include residual trash and or litter (e.g. paper, bottles, cans, cigarette butts, cardboard, plastic, vegetation, and cloth).

12.1.45 Decomposition. Breaking down into component parts or basic elements.

12.1.46 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

12.1.47 Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

12.1.48 Designated Representative. This is the representative established by the Contracting Officer to act as the Contracting Officer’s Representative or contract inspector. This individual may change per the Contracting Officer’s direction.

12.1.49 Disposal. The discharge, deposit, injection, dumping, spilling, leaking, or placing of any solid waste into or on any land or water so that any constituent of it may not enter the

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environment or be emitted into the air or discharged into any waters, including ground water.

Disposal in the Fort Irwin Landfill includes the spreading, compacting, and covering of refuse.

12.1.50 Directorate of Public Works (DPW). The directorate with the responsibility for maintenance of all facilities and grounds.

12.1.51 DPW Environmental (DPW-ENV). The Fort Irwin office that coordinates the handling and processing of hazardous materials, located at building 602.

12.1.52 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

12.1.53 Environmentally Preferable. Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.

12.1.54 Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

12.1.55 Final Cover. The final layer(s) of soil cover and other materials that bring the compacted waste fill up to the final design elevations. The exact designs, including final elevations, soil layer thickness, grading, etc. are detailed in the Permit Documents TE-A.

12.1.56 Food Service Facilities. Areas or places other than private residences in which food is held, processed, prepared, or served. Examples include any fixed or mobile restaurant or snack bar, food plant or warehouse, dining hall, canteen, bar, sandwich shop, exchange, or commissary.

12.1.57 Food Waste. Organic residue generated by the handling, storage, sale, preparation, cooking and serving of foods.

12.1.58 Garbage. Solid Waste (refuse) consisting of putrescible animal and vegetable waste materials resulting from the handling, preparation, cooking, and consumption of food, including waste materials from markets, storage facilities, handling, and sale of produce and other food products.

12.1.59 General Fund Enterprise Business System (GFEBS). GFEBS is the U.S. Army's web-based enabled financial, asset, and accounting management system that standardizes, streamlines, and shares critical financial data across the Active Army, the Army National Guard, and the Army Reserves. GFEBS is the work management system that the Directorate of Public Works uses for all order types and projects.

12.1.60 Generation. The act or process of producing refuse (solid waste) or recyclable materials.

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12.1.61 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

12.1.62 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Government purchased Contractoracquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

12.1.63 Grass. For the purpose of this Contract, grass includes any vegetation required to be mowed. The terms grass, vegetation, vegetated areas, turf, turf areas, grass areas, turf vegetation, etc., shall all be synonymous. Landscape plants and wildflowers are expressly excluded from this group.

12.1.64 Grass Cutting. Grass cutting includes cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).

12.1.65 Gross Weight. The weight of the truck and the material in the truck.

12.1.66 Hard Surface Floor Care. Hard surface floor care includes, but is not limited to tile, vinyl, rubber tile, mosaic tile, quarry tile, ceramic tile, marble, concrete, terrazzo, and linoleum.

Floor care includes, but is not limited to dust mopping, wet mopping, scrubbing, stripping, waxing, re-finishing, or sealing.

12.1.67 Hazardous Material. Any item or chemical, which is a “health hazard”, or “physical hazard”, as reflected in Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities, defined in OSHA 29 CFR 1910, and pursuant to FAR 23.301 (Hazardous Materials) Definition. It also includes any other material designated by a Government COR/technical representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers).

12.1.68 Hazardous Waste. A solid waste, not specifically excluded from the restrictions of Federal regulations (42 U.S.C. 6901), that meets the criteria listed in 40 CFR 261 or is specifically identified or listed as a hazardous waste by the administrator of the U.S.

Environmental Protection Agency (EPA), pursuant to the federal Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act (RCRA), as amended. Hazardous waste material includes ignitable, corrosive, explosive, radioactive, reactive, or toxic material that may pose a threat to human health or the environment; and the disposal and handling of which is regulated by federal law. For the purpose of the contract, ordnance is considered hazardous waste.

12.1.69 Immediately. Acting within one (1) hour during normal Government working hours; and within two (2) hours during other than normal Government working hours.

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12.1.70 Inert Material. The inert material currently delivered to the Inert Material Management Facility (per Corps of Engineers Guide Specifications (CEGS) general spec 01368, section 1.3) as well as all the material stored in the area currently referred to as “the rubble pile”.

12.1.71 Inert Material Management Facility. Any area set-up for the exclusive storage and processing of all inert materials, to include soil. Area is also known/referred to as the inert material management unit (IMMU) and the rubble pile.

12.1.72 Installation Design Guide (IDG). IDGs provide standards for site planning, buildings, vehicular and pedestrian circulation, landscaping, site elements (e.g., signage, utilities), force protection, and sustainable design. The IDGs are specific to each Army installation.

12.1.73 Institutional Solid Waste. Waste that is generated by educational, health care, correctional and other institutional facilities.

12.1.74 Integrated Solid Waste Management. A practice of using several alternative waste management techniques to manage and dispose of specific components of the municipal solid waste stream. Waste management alternatives include source reduction, recycling, composting, and land filling.

12.1.75 Intermediate Cover. The additional six (6) inches of soil cover applied and compacted over the six (6) inches of daily cover in areas that will be inactive longer than 180 days.

12.1.76 Joint Technical Document (JTD). The document approved by the local enforcement agencies and other state regulators that acts essentially as the landfill permit for operation.

12.1.77 Key Personnel. Contractor personnel evaluated in a source selection process and are used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all subcontractors.

12.1.79 Landfill Operating Record. The Landfill Operating Record, which is required to be maintained at the Fort Irwin Landfill, contains a copy of all modifications to the Permit Documents TE-A with all amendments; all inspection records, training procedures, and notification procedures relating to excluding the receipt of hazardous and PCB waste; all results from gas monitoring and any remediation plans relating to explosive and other gases; any and all unit design documentation for the placement of leachate or gas condensate in a municipal solid waste landfill; any and all demonstration, certification, findings, monitoring, testing or analytical data relating to post-closure care requirements; closure and post-closure care plans and any monitoring, testing, or analytical data relating to post- closure care requirements; any and all cost estimates and financial assurance documentation relating to financial assurance for closure and post-closure; copies of all correspondence and responses relating to the operation of the facility, approvals and other matters pertaining to technical assistance; any and all documents, manifests, trip tickets, etc. involving special and Class I waste; and any other documents specified by the State of California regulators.

12.1.80 Lateral Expansion. A horizontal expansion of the waste disposal boundaries of an existing unit.

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12.1.81 Lavatories, Latrines, or Bathrooms. Commodes, urinals, wash basins, bathtubs, shower stalls, sinks, and shower curtains.

12.1.82 Leachate. Liquid that has percolated through solid waste (refuse) or another medium and carries soluble, miscible, or suspended materials in it, which may be potentially harmful.

12.1.83 Liquid Waste. Any waste that is determined to contain "free liquids,” as defined by EPA Method 9095B, Paint Filter Liquids Test, as described in EPA Publication Number SW-846, Test Methods for Evaluating Solid Wastes, Physical/Chemical Methods.

12.1.84 Local Enforcement Agency (LEA). A portion of the San Bernardino County Health Department that enforces the State Regulations applicable to solid waste operations on behalf of California Recycle (Calrecycle).

12.1.85 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects.

Loss of Government property includes, but is not limited to:
a. Items that cannot be found after a reasonable search, b. Theft,
c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition, or
d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

12.1.86 Lot. A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard. This definition applies to the Performance Requirements Summary (PRS), not the word "lot" in Section B of the contract.

12.1.87 Lot Size. The number of service outputs in a lot. This definition applies to the PRS, not the words "lot size" in Section B of the contract.

12.1.88 Material. Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

12.1.89 Material Handling Area. The material handling area is used for the accumulation and preparation of bulk solid waste or recyclable materials for transportation to a solid waste management facility.

12.1.90 Methane. An odorless, colorless, flammable, and explosive gas produced from refuse undergoing anaerobic decomposition, such as in compost windrows or municipal solid waste landfills.

12.1.91 Municipal Solid Waste. Includes non-hazardous solid waste generated in municipal, community, institutional, and recreational activities, including households, commercial and business establishments, institutions, generating garbage, rubbish, ashes, street cleanings, dead

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animals, abandoned automobiles, light industrial process wastes, agricultural wastes, mining wastes and sewage sludge.

12.1.92 Municipal Solid Waste Landfill (MSWLF). A discrete area of land or an excavation that receives household wastes, and that is not a land application unit, surface impoundment, injection well, or waste pile, as those terms are defined in the law. A MSWLF unit also may receive other types of wastes as defined under Subtitle D of the RCRA, such as commercial solid waste, nonhazardous sludge, small quantity generator waste and industrial solid waste.

12.1.93 Monthly. The term monthly each month of the calendar year. Monthly requests for service will be requested no more than one (1) time during a calendar month not to exceed twelve (12) requirements per period of performance (POP).

12.1.94 Net Weight. The weight of the material in the truck or container; the gross weight minus the tare weight.

12.1.95 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 36.104, under general contracting authority, and do not require specific statutory authorization.

12.1.96 Operating Record. See Landfill Operating Record

12.1.97 Organic Storage Site. Area of accumulation for organic materials (e.g., leaves, logs, limbs, and grass clippings).

12.1.98 Performance Indicator. The characteristic of an output of a work process that can be measured.

12.1.99 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).

12.1.100 Permit Documents (See TE-A). Part of the Landfill Operating Record. The term “Permit Documents” or “permit documents” as used in the contract shall include the following documents, as found in the Joint Technical Document.

12.1.101 Pesticides. Any substance or mixture of substances, including biological control agents, that may prevent, destroy, repel, or mitigate pests and are specifically labeled for use by the U.S. Environmental Protection Agency (EPA). Also, any substance used as a plant regulator, defoliant, disinfectant, or biocide. Examples of pesticides include fumigants, herbicides, insecticides, fungicides, nematicides, molluscicides, and rodenticides.

12.1.102 Physical Security. Actions that prevent the loss or damage of Government property.

12.1.103 Plant. A living organism, of the kind exemplified by trees, shrubs, herbs, grasses, ferns, and mosses, typically growing in a permanent site, absorbing water and inorganic substances through its roots.

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12.1.104 Polychlorinated Biphenyl (PCB). Those PCBs and PCB items that are subject to the disposal requirements of 40 CFR 661, including, but not limited to, PCB articles, PCB article containers, PCB containers, PCB- contaminated electrical equipment, PCB equipment, PCB transformers, recycled PCBs, capacitors, microwave ovens, electronic equipment, light ballasts and fixtures.

12.1.105 Property. All tangible property, both real and personal.

12.1.106 Property Administrator (PA). An authorized representative of the KO, appointed IAW agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

12.1.107 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

12.1.108 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

12.1.109 Putrescible Waste. Organic waste, such as garbage, wastewater treatment plant sludge, and grease trap waste, that is capable of being decomposed by micro-organisms with sufficient rapidity as to cause odors or gases or is capable of attracting birds, animals, and disease vectors.

12.1.110 Quality Assurance (QA). Verification that services being performed by the Contractor are IAW acceptable standards.

12.1.111 Quality Assurance Evaluator (QAE). A Government representative responsible for performing surveillance and inspection of Contractor performance.

12.1.112 Quality Assurance Surveillance Plan (QASP). An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

12.1.113 Quality Control (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

12.1.114 Random Number Table. A table of numbers arranged in random fashion; a table used to select random samples.

12.1.115 Random Sample. A sampling method whereby each service output in a lot has an equal chance of being selected.

12.1.116 Random Sampling. A method for looking at a few individual items in a lot to measure the quality of that lot against a standard.

12.1.117 Real Property. DOD Lands, buildings, structures, utility systems, improvements, and appurtenances, thereto that includes equipment attached to and made part of buildings and structures, but not movable equipment. See Federal Management Regulation 102-61.20 (41 CFR 102-61.20).

12.1.118 Recycling. The act of recovering materials from the solid waste stream, separating them by commodity, and returned to the economic mainstream as raw material.

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12.1.119 Recycling Materials. Commodities include corrugated cardboard, wood, and plastic pallets.

12.1.120 Recycling Facility. Any facility employed, beyond the initial collection processes and managing recycling which include, but not limited to electronics, organics, plastics, metals, paper, and cardboard.

12.1.121 Regulated Medical Waste. Waste not specifically excluded from the restrictions of Federal regulations and which meets the criteria listed in 40 CFR 259.

12.1.122 Refuse. All garbage, ashes, debris, trash, rubbish and items intended for disposal that are generated in conjunction with the activities in the areas covered in this contract. Items excluded are explosives, incendiary waste, hazardous waste, and pathological waste resulting from medical and radiological processes.

12.1.123 Refuse Collection. A system of collecting and transporting solid waste from pick-up stations to points of disposal.

12.1.124 Refuse/Recycling Storage Containers. Cans, drums, bins, bags, boxes, crates, sidewalk litter containers, dumpsters, roll-off containers, or similar receptacles which are used for the temporary storage of solid waste while awaiting collection. The term "container" used in this document shall have the same meaning as solid waste storage container.

12.1.125 Residential Solid Waste. Waste generated by the normal activities of households, including, but not limited to: food waste, rubbish, ashes and bulky waste.

12.1.126 Roll-Off Container. A large solid waste container typically twenty (20) or forty (40) cubic yard capacity.

12.1.127 Rubbish. Non-putrescible solid waste (excluding ashes), consisting of both combustible and noncombustible waste materials. Combustible rubbish includes paper, rags, cartons, wood, excelsior, furniture, rubber, plastics, yard trimmings, leaves, or similar materials; non-combustible rubbish includes glass, crockery, tin cans, aluminum cans, metal furniture, and similar materials that will not burn at ordinary incinerator temperatures (1,600 to 1,800 degrees Fahrenheit).

12.1.128 Run-off. Any rainwater, leachate, or other liquid that drains over land from any part of a facility.

12.1.129 Run-on. Any rainwater, leachate, or other liquid that drains over land onto any part of a facility.

12.1.130 Safety Data Sheet (SDS). A document that chemical manufacturers supply with their products to describe the chemical's general properties, its hazards, and how to safely use, handle, and store the product.

12.1.131 Salvaging. The controlled removal of waste materials from the waste stream for utilization, recycling, or sale.

12.1.132 Sanitary Landfill. A land disposal site employing an engineered method of disposing of solid wastes on land in a manner that minimizes environmental hazards by spreading the solid wastes in thin layers, compacting the solid wastes to the smallest practical volume, and applying

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cover material at the end of each operating day (40 CFR 241, Protection of Surface and Ground Water in Landfills).

12.1.133 Sample Size. The number of outputs in the sample; a group of one or more tasks drawn from the specified performance.

12.1.134 Sampling. A sample consists of one or more service outputs drawn from a lot IAW random sampling procedures to be evaluated by Government personnel.

12.1.135 Scale Interface. On the scale itself, this term refers to the scale indicator's internal programming and communication protocols, some of which may be selectable by the scale company technician. For the purpose of the contract, it refers to the Contractor's automation system linkup with the existing scale equipment located at the Fort Irwin Landfill to produce required records and reports.

12.1.136 Scavenging. The uncontrolled and unauthorized removal of materials at any point of the solid waste management stream.

12.1.137 Sensitive Property. Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

12.1.138 Service/Maintain. These words are interchangeable.

12.1.139 Soil. Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed chemically, mechanically, or by a combination of both.

Mechanical soil removal is removing soil with a machine such as a vacuum cleaner. Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination of chemical and mechanical methods such as an automatic floor scrubbing machine, uses the chemical method to breakdown and loosen soil which then the mechanical method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on size, location, and type of surface to be cleaned and is the prerogative of the Contractor.

12.1.140 Solid Waste. Garbage, refuse, sludge, and other waste materials not excluded by Federal regulations. Solid waste is any solid, liquid, semi-solid, or contained gaseous material resulting from institutional, industrial, commercial, mining, agricultural, or community operations and activities. Solid wastes are accumulated, stored, or treated before being discarded. A material is discarded if abandoned and not used, reused, reclaimed, or recycled by being disposed of, burned, or treated. Regulated medical wastes are not included in this category.

12.1.141 Solid Waste Management Facility (SWMF). Any facility employed, beyond the initial collection processes and managing solid waste including, but not limited to: storage areas or facilities, transfer stations, rail haul or barge haul facilities, landfills, disposal facilities, solid waste facilities, surface impoundment and waste oil storage, repossessing, refining facilities, recyclable handling, recovery facilities and waste tire storage facilities.

12.1.142 Source Separation. Source separation is the act of separating recyclable materials at their point of generation by the waste generator.

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Packet Pg. 158 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

12.1.143 Special Events. Special events are events of limited duration that occur on Fort Irwin from time to time.

12.1.144 Special Wastes. Special wastes are termed "special" because they require different handling and disposal procedures than routine refuse, to protect human health or the environment, because of its quantity, concentration, physical or chemical characteristics, or biological properties. Generally, special wastes are solid wastes that must be pre-approved by the State of California and described in the Permit Documents TE-A prior to acceptance at the Fort Irwin Landfill.

12.1.145 Standard. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

12.1.146 Street Wastes. Materials picked up by manual or mechanical sweepings of alleys, streets, and sidewalks. Waste from solid waste receptacles and catch basins.

12.1.147 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

12.1.148 Subtitle C. The hazardous waste section of the RCRA.

12.1.149 Subtitle D. The municipal solid (non-hazardous) waste section of the RCRA

12.1.150 Surfaced Area. The term “surfaced areas” includes, but shall not be limited to, all concrete surfaces, all pavements and stabilized areas (other than grass areas) used for vehicular, aircraft, or pedestrian traffic (such as roads, streets, curbs, gutters, medians, service drives, walks, parking areas, ditch liners, open storage, large gravel constructed yards, and airfield paved areas).

12.1.151 Tare Weight. The empty weight of a truck or container.

12.1.152 Tonnage. Weight measured in tons (not imperial).

12.1.153 Transfer Station. A transfer station is a facility which processes collected solid waste in a particular area for transportation to a solid waste management facility.

12.1.154 Transporter. A person who collects and transports solid waste; does not include a person transporting his or her household waste

12.1.155 Trash. Same as rubbish.

12.1.156 Trash Removal. Trash removal includes the pickup and removal of all papers and other debris in buildings. This includes but is not limited to wastebaskets, boxes, or any substance used for refuse.

12.1.157 Typical. The term “typical” as used in this contract refers to a condition or a time when there are no unusual variables (e.g. weather, availability of funds, changing land uses, special events, and changing standards).

12.1.158 Unauthorized Waste. Solid wastes which are not authorized for disposal in the Fort Irwin Landfill. Includes, but is not limited to, explosive ordnance, hazardous materials, appliances, used oil and oil filters, waste oil, lead-acid batteries, liquid waste of all types,

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Packet Pg. 159 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

polychlorinated biphenyl (PCB) of all types, infectious/pathological waste, loose concertina wire and used tires.

12.1.159 Unit Acquisition Cost.
a. For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and
b. For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

12.1.160 Unscheduled Inspection. Surveillance of selected work on an unscheduled basis as determined necessary to assure a sufficient evaluation of Contractor's performance.

12.1.161 Usable Wood. Wood, lumber, plywood, and other wood product not consisting of treated or substantially painted wood able to be reused with minimal processing.

12.1.162 Vector. A carrier, usually an arthropod, which can transmit a pathogen from one organism to another.

12.1.163 Volume Reduction. The processing of solid wastes to decrease the volume the materials occupy, through compaction, incineration, shredding (mechanical), or composting (biological).

12.1.164 Wash. The act of cleansing using water and soap or detergent.

12.1.165 Waste. Same as Solid Waste.

12.1.166 Waste Stream. The total flow of solid waste from homes, business, institutions, and plants that must be recycled, composted, or disposed of in a landfill; or any subset of that, such as the "residential waste stream" or the "recyclable waste stream."

12.1.167 Weekly. The term weekly refers to any seven (6) consecutive calendar days starting with a Sunday.

12.1.168 Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt or acceptance documents over the web allowing Government personnel to process those invoices in a real-time, paperless environment.

12.1.169 White goods. Large (traditionally white) household appliances such as refrigerators, washing machines, dryers, stoves, etc.

12.1.170 Work Day. The number of hours per day the Contractor provides services IAW the contract.

12.1.171 Work Week. Monday through Friday, unless specified otherwise.

12.1.172 Yard Waste. Materials such as: tree and shrub branches, trimmings, brush, grass clippings, leaves, Christmas trees, weeds, etc.

12.2 Acronyms.

AC Acre

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Packet Pg. 160 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

ACC Army Contracting Command
ACOR Alternate Contracting Officer's Representative
ADC Alternate Daily Cover
ADP Automated Data Processing
AFARS Army Federal Acquisition Regulation Supplement
ALP Acceptable Level of Performance
AMC Army Materiel Command
ANSI American National Standards Institute
AQL Acceptable Quality Level
AR Army Regulation
ARC Army Resource Center
ATO Anti-Terrorism Officer
BLAAF Bike Lake Army Airfield
CAP Contractor Acquired Property
CDC Child Development Center
CDRL Contract Data Requirements List
CFE Contractor Furnished Equipment
CFM Contractor Furnished Material
CFP Contractor Furnished Property
CFR Code of Federal Regulations
CLIN Contract Line Item Number
C/N Carbon/Nitrogen Ratio
CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative
CORT Contracting Officer’s Representative Tool
CPARS Contractor Performance Assessment Reporting System CWA Clean Water Act
CY Cubic Yard
DA Department of the Army
DCMA Defense Contract Management Agency
DES Directorate of Emergency Services

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Packet Pg. 161 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

DFARS Defense Federal Acquisition Regulation Supplement DID Data Item Description
DOD Department of Defense
DOL Department of Labor
DOT Department of Transportation
DLA Defense Logistics Agency
DPW Directorate of Public Works
ECO Environmental Compliance Officer
EM Engineering Manual, U.S. Army Corps of Engineers (USACE) EMS Environmental Management System
ENV Environmental Office (DPW)
EO Executive Order
EOD Explosive Ordnance Detachment
EPA Environmental Protection Agency
ERDC Engineering Research Development Center
FAR Federal Acquisition Regulation
FI Fort Irwin
FIR Fort Irwin Regulation
FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FIPS Federal Information Processing Standards
FML Flexible Membrane Liner
FMLER Flexible Membrane Liner Evaluation Report
FPCON Force Protection Condition
FSC Federal Service Code
GFE Government-Furnished Equipment
GFEBS General Fund Enterprise Business System
GFM Government-Furnished Material
GFP Government-Furnished Property
GLER Geosynthetic Liner Evaluation Report
HDPE High Density Polyethylene
HLO High Level Objective

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Packet Pg. 162 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

HMI Hazardous Material Inventory
HQDA Headquarters Department of the Army
HSPD Homeland Security Presidential Directive
IAW In Accordance With
IMCOM Installation Management Command
IMMU Inert Material Management Unit
IPM Integrated Pest Management
IPMC Integrated Pest Management Coordinator
IPMP Integrated Pest Management Plan
IT Information Technology
KO Contracting Officer
LEA Local Enforcement Agency
LF Linear Feet
MEDDAC Medical Department Army Command
MICC-FH Mission and Installation Contracting Command-Fort Irwin MPIS Material Processing Information Sheets
MSW Municipal Solid Waste
MSWLF Municipal Solid Waste Landfill
N/A Not Applicable
NGB National Guard Bureau
NCIC-III National Crime Information Center Interstate Identification Index NEC Network Enterprise Center
NEPA National Environmental Policy Act
NIOSH National Institute of Occupational Safety and Health NFPA National Fire Protection Association
NLT Not Later Than
Non-RACM Non-Regulated Asbestos-Containing Material
NTC National Training Center
OCI Organizational Conflict of Interest
OCONUS Outside Continental United States (includes Alaska and Hawaii) OMB Office of Management and Budget

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Packet Pg. 163 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

84 OMD Operations and Maintenance Division
OPSEC Operations Security
OSHA Occupational Safety and Health Administration
PAM Pamphlet
PC Personal Computer
PCB Polychlorinated Biphenyl
PM Preventive Maintenance
PMO Provost Marshall Office
POC Point of Contact
POL Petroleum, Oil and Lubricant
PoP Period of Performance
PPE Personal Protective Equipment
PPIRS Past Performance Information Retrieval System
PRS Performance Requirements Summary
PUB Publication
PWS Performance Work Statement
SCR Service Contract Reporting
QA Quality Assurance
QAE Quality Assurance Evaluator
QAP Quality Assurance Program
QASP Quality Assurance Surveillance Plan
QC Quality Control
QCP Quality Control Plan
RACM Regulated Asbestos-Containing Material
RCRA Resource Conservation and Recovery Act
RIC Requestor Identification Code
RPLS Registered Professional Land Surveyor
SDP Site Development Plan
SDS Safety Data Sheets
SDWA Safe Drinking Water Act SF Standard Form

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Packet Pg. 164 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin)

SLER Soil Liner Evaluation Report
SLQCP Soils and Liner Quality Control Plan
SOP Site Operating Plan
SWDA Solid Waste Disposal Act
SY Square Yard
TE Technical Exhibit
UFC Unified Facilities Criteria
UIC Unit Identification Code
USARC U.S. Army Reserve Command
U.S.C. United States Code
VCE Virtual Contracting Enterprise
VIP Very Important Person
WAWF Wide Area Work Flow
WAH Weed Army Hospital
WD Wage Determination

13.0 Technical Exhibit Listing.

Technical Exhibit A - Landfill, Compost, and Recycle Center Permits Technical Exhibit B - Real Property Inventory
Technical Exhibit C - Government Furnished Equipment (GFE) Technical Exhibit C.1 - Government Furnished Facilities (GFE) Technical Exhibit D - Cantonment Refuse Container Locations and Service Level Technical Exhibit E - Sample Logs and Reports
Technical Exhibit F - Solid Waste Data
Technical Exhibit G - Standard Operating Procedure for Working with the Logistic Readiness Center
Technical Exhibit H - Integrated Solid Waste Management Plan (ISWMP), Current Version Technical Exhibit I - Cantonment Area Map, Current Version Technical Exhibit J – Example Rotation Calendar and Current Rotation Calendar Technical Exhibit K – Landfill As-built Drawings, Current Technical Exhibit L – Ground Water Monitoring Reports, Current

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Packet Pg. 165 Attachment: Solid Waste PWS 1 March 2023 Fort Irwin (5310 : Professional Services Contract - Solid Waste Fort Irwin) 1 INTERGOVERNMENTAL SUPPORT AGREEMENT (IGSA) BETWEEN THE

UNITED STATES ARMY GARRISON, FORT IRWIN AND CITY

OF BARSTOW, CALIFORNIA

SOLID WASTE SERVICES
W4E6AA-IGSA-A60RG-2023-0004
This is an Intergovernmental Support Agreement (hereafter referred to as the IGSA or Agreement) between the United States and City of Barstow, California, (hereafter PUBLIC PARTNER is used for brevity throughout this agreement) is entered into pursuant to federal law codified at 1O USC 2679.

The statute authorizes the Secretary of the Army to enter into an IGSA on a sole source basis with a state or local government to receive installation support and services. The Secretary of the Army has delegated authority to Garrison Commander (hereafter GC) to execute agreements on behalf of the United States.

The purpose of this IGSA is to outline the roles and responsibilities of the parties, identify the services to be furnished by the PUBLIC PARTNER, the prices to be paid by the United States, and the appropriate reimbursement and quality control procedures. The parties undertake this Agreement in order to provide services, supplies or construction to the United States, to achieve cost savings for the Department of the Army, and to provide additional revenues to local governments and their work forces.

RESPONSIBILITIES OF THE PARTIES:

The PUBLIC PARTNER shall perform the installation solid waste services as stated in this IGSA. The term "installation solid waste services" only includes services, supplies, resources and support typically provided by a local government for its own needs and without regard to whether such services, supplies resources, and support are provided to its residents generally.

This is a non-personal services agreement. Each party is responsible for all costs of its personnel including pay, benefits, support and travel. Each party is responsible for supervision or management of its personnel.

The tasks, duties and responsibilities set forth in this IGSA may not be interpreted or implemented in any manner that results in PUBLIC PARTNER personnel creating or modifying federal policy, obligating appropriated funds of the United States, or overseeing the work of federal employees.

Under no circumstances, shall PUBLIC PARTNER employees or contractors be deemed federal employees. If the PUBLIC PARTNER shall provide services through a contract, the contract must be awarded through competitive procedures. (This requirement does not apply to collective

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Packet Pg. 166 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 2 bargaining agreements between the PUBLIC PARTNER and its employees.) Employees of the United States may not perform services for or on behalf of the PUBLIC PARTNER without the approval of the IGSA Manager.

SUMMARY OF SERVICES AND PRICE:

This will be a Firm Fixed Price Service which will be provided by the PUBLIC PARTNER. Services will include refuse pick-up, sorting, recycling, landfill management and ground water testing related to landfill.

These services are identified in more detail in Enclosure 1, Scope of Work for Solid Waste Services.

The PUBLIC PARTNER will provide a monthly invoice and report to the Technical Representative, Garrison Resource Management Office (RMO) with appropriate invoicing; detail documentation attached.

In consideration for the services to be provided by the PUBLIC PARTNER, the United States agrees to pay the PUBLIC PARTNER in accordance with the following schedule:

YEAR OF

OPERATION
BASE $ 7,760,326.99
OPTION YEAR 1 $ 7,845,949.12
OPTION YEAR 2 $ 8,219,215.64
OPTION YEAR 3 $ 8,487,579.30
OPTION YEAR 4 $ 8,812,532.83
OPTION YEAR 5 $ 9,121,862.26
OPTION YEAR 6 $ 9,474,885.72
OPTION YEAR 7 $ 9,956,488.20
OPTION YEAR 8 $ 10,223,235.03
OPTION YEAR 9 $ 10,602,362.57
Total $ 90,504,437.65
The United States has $7,760,326.99 available for obligation and payment under this Agreement, and shall only be liable for payment of services up to this amount and subsequent amounts allotted to the Agreement by the IGSA Manager. The United States anticipates that it will receive additional funds incrementally to the full estimated cost of the services for each performance period. The PUBLIC PARTNER agrees to perform services up to, but not under any circumstances to exceed, the total amount of funds available under this Agreement or each subsequent allotment. The PUBLIC PARTNER shall notify the IGSA Manager no less than 3 months before it shall exceed the amount of available funding.

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Packet Pg. 167 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 3 Upon receipt of such notification, the IGSA Manager shall notify the PUBLIC PARTNER that additional funds have been allotted to the contract and specify the amount; or if funds are not available, notify the PUBLIC PARTNER to suspend performance of the Agreement until funds are available.

Both parties agree, subject to available funding on the part of the United States, to enter good faith negotiations for new Firm Fixed Price Service or negotiate adjustments to cost reimbursement in the event that PUBLIC PARTNER's subcontractor for this Agreement enters into a collective bargaining agreement related to the performance of this Agreement. In no instance, however, shall any increase from this reopener clause more than double the escalation rate in the above price schedule, and then only upon the PUBLIC PARTNER having demonstrated to the United States' satisfaction that the collective bargaining agreement negotiations were at arm's length.

TERM OF AGREEMENT:

The term of this Agreement shall be for one year from the execution of the Agreement by the IGSA Manager, and renewable for successive one-year periods for 9 additional years. The United States shall only be obligated for only one year of performance under the agreement, as it has no authority to obligate additional periods of performance without appropriation of adequate funds by the Congress.

The United States shall only be obligated for an additional year of performance upon receipt of such funds, and only upon written notice by the IGSA Manager of an intent to award the option for an additional year of performance. The IGSA Manager shall provide notice of the renewal of the IGSA at least 60 days prior to the expiration of then current performance period. The IGSA Manager may condition the renewal upon availability of funds, and may suspend performance of the renewed period at no additional cost to the United States, until adequate funds have been received. If funds are not received, the parties agree that the Agreement can be unilaterally terminated by the IGSA Manager without further liability to the United States.

GOVERNMENT WILL PROVIDE:

The government will provide an area that will fit the requirements written in the scope of work. The buildings are identified in ___________ and will be provided for use at Fort Irwin California. A walk through the buildings will be done prior to services being transitioned to City of Barstow. This service is currently housed within the buildings identified in the tech exhibit noted above. No cost to contractor for utilization of identified buildings to include utility use.

The attached two files DA Form 2062 (Encl 2) Hand Receipts and spreadsheets, identify in detail the materials and equipment that will be transferred to the contractor upon transition to IGSA with the City of Barstow.

A joint inventory will be completed before both agencies sign the DA Form 2062 and validate the spreadsheets as applicable.

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Packet Pg. 168 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 4 Contractor shall be responsible to replace the materials identified on DA Form 2062 as needed and shall be reimbursed for such replacement.

The PUBLIC PARTNER shall replace or repair any destroyed or damaged equipment or property caused by its employees intentionally or through negligence. Should government-furnished equipment require repairs or become inoperable, the PUBLIC PARTNER shall notify the IGSA-TR. Governmentfurnished property shall not be removed from the installation or used to perform other than services specified in this agreement, unless specifically approved in writing by the IGSA-TR.

The PUBLIC PARTNER will be responsible for furnishing all other facilities and equipment necessary to perform the IGSA.

INSTALLATION SECURITY AND ACCESS REQUIREMENTS:

The provisions in this section are applicable to PUBLIC PARTNER or contractor employees performing services under this Agreement.

The PUBLIC PARTNER shall not permit employees who are not citizens or lawful immigrants to perform services under this IGSA. Employees who have been convicted of felonies, sex crimes, drug offenses or violent crimes, shall not perform services under this IGSA without the specific approval of the IGSA-TR.

The PUBLIC PARTNER shall not permit any employee to perform work on this IGSA if such person is identified by the IGSA-TR as a potential threat the health, safety, security, general well-being, or operational mission of the United States. The IGSA-TR may deny the continued entry of any employee upon receipt of information that indicates that the individual’s continued entry to the installation is not in the best interests of national security.

All PUBLIC PARTNER vehicles will be identifiable and include the PUBLIC PARTNER’s name.

PAYMENT:

The United States shall pay the PUBLIC PARTNER for services based upon satisfactory completion of services on a monthly basis. Payment shall be based for services provided as set forth in this Agreement. The PUBLIC PARTNER shall not include any State or Local taxes in the prices it charges the United States unless approved by the IGSA Manager in advance or where the applicable Tax Exemption Certificate is provided by the IGSA Manager to the PUBLIC PARTNER. The Public Partner shall electronically submit invoices or payment requests to the Government's Technical Representative (TR) and the IGSA Manager. The IGSA Manager will not authorize payment unless all billed services have been satisfactorily completed, and may reduce the amount(s) billed for unsatisfactory or partial performance, or for other reasons specified in this Agreement. Instructions for processing payments:

Receiving/Invoicing -The municipality will send the invoice to the IGSA Technical Representative (IGSA TR), as designated and prescribed in the IGSA.

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Packet Pg. 169 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 5 a) Invoice. The municipality (i.e. Service Provider) shall submit a valid invoice (with supporting cost/expense documentation)
b) A valid invoice must include:
- Service Provider's name and address;
- Invoice date and number;
- The IGSA number, project line item number, if applicable, and, if applicable, the order number if issued;
-Description, quantity, unit of measure, unit price and extended price of the items delivered; - Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading (if applicable);
- Name, title, and phone number of person to notify in event of defective invoice; - Commercial and Government Entity (CAGE) Code (Note: the CAGE code is a standard method of identifying a legal entity at a specific location. CAGE codes are assigned by Defense Logistics Agency) - Terms of any discount for prompt payment offered (if applicable); - Name and address of official to whom payment is to be sent; - Any discount rates (if applicable). - Payment method instructions. f) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C 58 3903) and Office of Management and Budget (0MB) prompt payment regulations at 4 CFR part 1315.

Please ensure that the below established information is identified on all invoices.

CAGE CODE:

UEI:

CITY POC INFORMATION:
g) The United States shall be responsible for a Late Payment Fee to PUBLIC PARTNER pursuant to the Prompt Payment Act (31 U.S.C 58 3903) and Office of Management and Budget (0MB) prompt payment regulations at 4 CFR part 1315.
h) The United States shall pay any late payment fee that PUBLIC PARTNER owes to contractor or subcontractor performing installation services under this Agreement within 30 days of PUBLIC PARTNER submitting written notice to the United States.

OPEN COMMUNICATIONS AND QUALITY CONTROL:

The Parties shall identify and present any issues and concerns that could potentially impede successful performance of the IGSA in a timely and professional manner. The PUBLIC PARTNER shall maintain a quality control plan to ensure all work is completed within the specified timelines and quality standards specified in the Agreement. After its execution, an initial joint meeting of the Parties will be conducted to discuss the terms of the IGSA. The initial meeting shall also discuss orientation of the PUBLIC PARTNER and its employees to work areas on the installation as well a phase-in plan to permit the transition of responsibilities for performance of the services by the PUBLIC PARTNER.

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Packet Pg. 170 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 6 INSPECTION OF SERVICES: The PUBLIC PARTNER will only tender services and goods in conformance with the IGSA. The installation shall appoint TR who will be responsible for inspecting all services performed. The PUBLIC PARTNER will be notified of the identity of the TR and their alternate, of any changes. If services are performed outside the installation, the TR shall be granted access to areas where services are performed.

The TR shall have the right to inspect and test all services; inspections and tests to be conducted in a manner that will not unduly delay the performance of work.

If the TR determines that services do not conform to the requirements in Agreement, the TR can require the PUBLIC PARTNER to perform the services again, in whole or in part, at no additional cost to the government. Alternately, the TR can reduce the price to be paid for services to reflect the reduced value of the services to be performed. If the services cannot be corrected by re-performance, the TR can reduce the billed price to reflect the reduced value of the services to be performed. The TR may alternately, in his sole discretion, waive price reductions or re-performance of services. Such waivers shall not constitute a waiver of requirements in the IGSA unless approved in writing by the IGSA Manager.

If the PUBLIC PARTNER is unable to perform any of the services due to an occurrence beyond the reasonable control of the parties, such as Acts of God, unusually severe weather, or government activities on the installation which impede the PUBLIC PARTNER's performance, the PUBLIC PARTNER shall promptly notify the TR.

In those rare instances in which the PUBLIC PARTNER fails to re-perform services or abandons performance, the United States may perform or contract for performance of the services and charge those costs to the PUBLIC PARTNER. Except in an emergency, the United States will not exercise this authority without providing prior notice to the POC designated by the PUBLIC PARTNER to allow for amicable resolution of issues between the parties. If services are deemed to be deficient and can’t not be corrected to the satisfaction of the TR, the Agreements Officer may terminate the IGSA immediately. Such termination shall not become effective without prior notice and consultation with the PUBLIC PARTNER POC identified in this agreement.

TERMINATION: The IGSA may be terminated by mutual written agreement at any time. Except as otherwise specified in this agreement, either party can unilaterally terminate this IGSA upon 180 days written notice to the POCs designated in this Agreement.

The United States reserves the right to terminate this agreement for its convenience at any time. When notified by the IGSA Manager of the termination, the PUBLIC PARTNER shall immediately stop all work.

The government will pay the PUBLIC PARTNER a percentage of the agreed price reflecting the percentage of work performed to the notice and associated reasonable termination costs. The PUBLIC PARTNER shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

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Packet Pg. 171 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 7 SUSPENSION OF AGREEMENT:

The United States reserves the right to suspend performance of the agreement or access to the installation in event of emergencies, mobilizations, national security reasons, or for other reasons outside the control of the United States. The PUBLIC PARTNER will be entitled to an extension of time to for completion of the Services and shall be extended based upon the impact of the delay or suspension and shall receive an equitable compensation adjustment. In the event either party is unable to perform its obligations under the terms of this Agreement because of acts of God, strikes, equipment or transmission failure or damage reasonably beyond its control, or other causes reasonably beyond its control, such party shall not be liable for damages to the other for any damages resulting from such failure to perform or otherwise from such causes.

APPLICABLE LAW:

The IGSA is subject to the law and regulations of the United States. If any federal statue expressly prescribes policies or requirements that differ from the terms and conditions of this IGSA, the provisions of the statute shall govern.

CLAIMS AND DISPUTES:

The parties shall use their best efforts to resolve any disagreement or disputes they may have regarding this Agreement. To minimize disputes, the parties will meet periodically, preferably on a monthly basis, to discuss performance and any other issues they may have. The TR shall represent the Government in such meetings.

If the parties are unable to resolve an issue, the TR or the PUBLIC PARTNER may submit a claim arising out of the Agreement to the IGSA Manager for a final decision. The written submission must specify the nature and basis for the relief requested and include all data that supports the claim, and may designate a PUBLIC PARTNER representative to discuss the claim and its resolution. The IGSA Manager shall issue a final decision within 90 days of receipt of each claim.

Appeals authority: If the PUBLIC PARTNER is dissatisfied with the IGSA Manager's decision, it may appeal the matter to the installation commander and must specify the basis of its disagreement. The installation commander or his designee shall issue a final determination on the matter within 60 days of receipt of the appeal. The final determination shall be reduced to writing and provided to the POCs specified in this agreement. All final determinations that result in the payment of additional funds to the PUBLIC PARTNER must be coordinated with the IGSA Manager.

The parties agree to the above procedures in lieu of litigation in any forum.

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Packet Pg. 172 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 8 NOTICES, POINTS OF CONTACT (POCs), ANNUAL REVIEWS, AND AMENDMENTS TO THE IGSA:

The POCs for issues pertaining to this IGSA are as follows:

For the United States:

IGSA Technical Representative (TR)
Elisa C. Sanchez
(760) 380-5290
[email protected]
IGSA Technical Representative (TR)
Christopher A. Woodruff
(760) 380-4987
[email protected]
IGSA Technical Representative (TR)
Derrick Pace
(760) 380-3742
[email protected]
IGSA Manager (IGSA-M)
Steven Ryan (760) 380-6872
[email protected]
IGSA Financial Representative (RMO)
Raquel Cisneros (760) 380-2600
[email protected]
For the PUBLIC PARTNER:

Technical Representatives Chris Heldreth
(760) 255-5161
[email protected]
Kody Tompkins
(760 255-5175
[email protected]

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Packet Pg. 173 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 9 Financial Representative Marc Puckett
(760) 255-5117
[email protected]
IGSA Manager Willie Hopkins, Jr.
(760) 255-5101
[email protected]
Unless otherwise specified, all notices under this Agreement shall be provided to the POCs specified above.

The POCs and a management official at least one level above the POCs as well as the IGSA Manager shall meet annually to discuss the IGSA, and consider any amendments to the Agreement.

Any party can propose amendments at any time. All amendments must be reduced to writing and incorporated by amendment to Agreement by the IGSA Manager in order to be effective.

DUTY TO PROTECT GOVERNMENT PROPERTY ON THE INSTALLATION:

The PUBLIC PARTNER shall conduct a visit of the installation with the Technical Representative and IGSA Manager prior to performance to satisfy itself of the general and local conditions existing on the installation to include sites where services will be performed. The PUBLIC PARTNER shall prepare an accident avoidance plan and plan to protect Government property on the installation. The PUBLIC PARTNER shall take measures to protect and not damage any property of the United States during performance of services. Should the PUBLIC PARTNER damage such property, the PUBLIC PARTNER may replace the item or restore it to its prior condition at its own cost or reimburse the United States for such costs. If the PUBLIC PARTNER does not take measures to replace or restore, the United States reserves the right to deduct replacement or restoration costs from amounts billed by the PUBLIC PARTNER each month. The CR shall provide written notice of the Government's intent to offset costs against billings to allow the parties to resolve the matter amicably. Such resolution can include a schedule for payments to cover the loss or restoration of Government property over the term of the current period of performance.

CONTINUITY OF SERVICES:

The PUBLIC PARTNER recognizes that the services under this Agreement are vital to the United States and must be continued without interruption and performed even in event of a dispute between the parties. Should the United States terminate this Agreement for any reason, the PUBLIC PARTNER agrees to furnish phase-in training to any successor contractor and exercise its best efforts and cooperation to effect an orderly and efficient transition of services.

HOLD HARMLESS:

Except as otherwise provided in this Agreement, the PUBLIC PARTNER shall indemnify and hold the

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Packet Pg. 174 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 10 United States harmless against any and all judgments, expenses, liabilities, claims and charges of whatever kind or nature that may arise as a result to the extent of the PUBLIC PARTNERS negligence, willful acts or misconduct of the activities of the PUBLIC PARTNER or its employees and subcontractors in performance of this Agreement.

INSURANCE: The Public Partner shall provide the Government copies of their subcontractors’ insurance policies (required under their contract with the city), such policies either naming the U.S.

Army Garrison Fort Irwin as the named insured or as a blanket additional insured by clause or endorsement. These copies shall be provided to the Government within 30 days after the effective date of the IGSA. The insurance policies will have an aggregate commercial general liability minimum of at least $2million, with a minimum of $1 million of coverage for each occurrence. It shall also contain a minimum of $1 million of auto liability insurance and a minimum of $1 million of workers’ compensation/employer’s liability insurance.

WAGES AND LABOR LAW PROVISIONS:

These provisions apply to the PUBLIC PARTNER and any contractor performing services under this IGSA on behalf of the PUBLIC PARTNER. The PUBLIC PARTNER shall be exempt from federal labor statutes, provided it pays its employees at wage grades or rates normally paid by the PUBLIC PARTNER, and complies with all applicable PUBLIC PARTNER labor laws and standards. In no event, however, shall any employee be paid at wage rate below the minimum wage established in the Fair Labor Standards Act.

The PUBLIC PARTNER shall comply with all applicable federal state and local occupational safety and health requirements and standards. If the PUBLIC PARTNER has knowledge that any actual or potential labor dispute by its employees may delay or threaten to delay performance of the contract, the PUBLIC PARTNER shall immediately notify the TR and the IGSA Manager. The PUBLIC PARTNER shall provide timely updates until the dispute is resolved.

NON-DISCRIMINATION AND SEXUAL ASSAULT/HARASSMENT:

This provision applies to PUBLIC PARTNER and its contractors. The PUBLIC PARTNER agrees not to discriminate against any employee based upon race, color, religion, sex, national origin, or sexual orientation, or to allow any employee to engage in discriminatory practices or conduct while performing work under this IGSA. The PUBLIC PARTNER shall not permit employees which engage in sexual assault, sexual harassment or trafficking to perform services under this IGSA. The PUBLIC PARTNER shall not engage in age discrimination, and shall comply with the Americans with Disabilities Act with respect to the hiring and accommodation of employees performing services under this IGSA.

TRANSFERABILITY: This Agreement is not transferable except with the written authorization of the IGSA Manager.

ACTIONS OF DESIGNEES: Any act described in the IGSA to be performed by an individual or official can be performed of the designee of such individual or official, with the exception of the Agreements

7.c
Packet Pg. 175 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 11 Officer.

Enclosures:

Encl 1 Scope of Work and Technical Exhibits for all Base Operations Support Services Encl 2 Form 2062 Hand Receipts and Equipment List for Government Furnished Property Encl 3 AT/OPSEC/IA Coversheet
Signatures and dates of signatures of the parties:

FOR THE CITY OF BARSTOW, CALIFORNIA FOR THE GARRISON:
___________________________ _______________________________ DR. PAUL A. COURTNEY JASON A. CLARKE

MAYOR COL, SF
Commanding
___________________________ _______________________________

DATE DATE
ATTEST:
_________________________

7.c
Packet Pg. 176 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) 12 282154.v1

7.c
Packet Pg. 177 Attachment: Solid Waste IGSA Transaction Document 17 Feb 2023 (5310 : Professional Services Contract - Solid Waste Fort Irwin) Joint Special Council/BFPD
03/6/23 06:00 PM
City Manager Department
Willie A Hopkins
Other
Doc ID: 5303

AGENDA ITEM
AGENDA MATTER:

ADOPTION OF RESOLUTIONS OF THE CITY COUNCIL OF THE CITY OF BARSTOW RENEWING

THE MANDATES OF THE POLICY AD HOC COMMITTEE AND STREETS AD HOC COMMITTEE EXECUTIVE SUMMARY:

The Council is being asked to adopt Resolution ____-2023 renewing the Policy Ad Hoc Committee (formerly Rules and Policies Ad Hoc Committee) and Resolution ____-2023 renewing the Street Ad Hoc Committee.

DISCUSSION:

On January 16, 2007, the Council adopted Resolution 4330-2007 establishing the Street Ad Hoc Committee and Resolution 4331-2007 establishing the Policy Ad Hoc Committee (formerly Rules and Policies Ad Hoc Committee). Both committees had a sunset date of December 31, 2008. At the October 17, 2022 meeting, the Council evaluated and discussed reinstating any ad hoc committees that had previously sunset and unanimously approved continuing committee meetings at staff's discretion in order to give the newly seated Council the opportunity to provide direction after the election.

The Council is being asked to adopt Resolution ____-2023 renewing the Policy Ad Hoc Committee and Resolution ____-2023 renewing the Street Ad Hoc Committee.

Aside from renewing the mandates of both committees, the following amendments are also proposed:

1. The committee will consist of two City Council Members with technical support provided by staff members assigned by the City Manager;

2. The committee will sunset five (5) years from the date of approval unless the City Council takes action before then to terminate its mandate;

3. The committee will meet quarterly or when deemed necessary by staff.

Additionally, the following amendments specific to the function of each committee are proposed as follows:

Policy Committee:

1. Rename from Rules and Policies Committee to Policy Committee;

2. Establish and recommend ordinance language, code revisions and city policy as referred by the City Council or City Manager.

Street Committee:

1. Review policy issues related to street maintenance, repair and replacement as referred by the City Council or the City Manager; and

2. Review proposed capital improvement projects based on the Pavement Condition Index 8 Packet Pg. 178
Joint Special Council/BFPD
03/6/23 06:00 PM
City Manager Department
Willie A Hopkins
Other
Doc ID: 5303

AGENDA ITEM
(PCI) and recommend prioritization of each given the financial constraints of the annual budget.

Attached for the Council's review are the redline copies and clean versions of the proposed resolutions.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

1. Adopt Resolution No. ____-2023 renewing the Policy Committee for five (5) years from the date of approval unless the City Council takes action before then to terminate its mandate;

2. Adopt Resolution No. ____-2023 renewing the Street Committee for five (5) years from the date of approval unless the City Council takes action before then to terminate its mandate; 8 Packet Pg. 179
RESOLUTION NO. XXXX-2023

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BARSTOW, CALIFORNIA RENEWING THE

RULES AND POLICIES POLICY AD HOC COMMITTEE

THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

Section 1. The City Council of the City of Barstow, in order to facilitate the conduct of City business, wishes to establish severalestablished the Policy Ad Hoc Committee (formerly Rules and Policies Ad Hoc Committee) ad hoc committees on January 16, 2007; and to delegated to the committee eachcertain responsibilitiesy to review issues within its assigned subject area and to make recommendations to the full City Council concerning the resolution of such issues.

Section 2. The Policy Ad Hoc Committee sunset on December 31, 2008. The City Council of the City of Barstow hereby wishes to renew the Policy Ad Hoc Committee establishes an ad hoc, advisory committee consisting of five members, two of whom are to be two City Council members selected by the City Council; to be known as the Rules and Policies Ad Hoc Committee to advise the City Council with regard to certain matters. Technical support is also provided to the Policy Ad Hoc Committee by staff members assigned by the City Manager. Specifically, the Council is asking that:

1. The Committee review the proposed Personnel Policies and Procedures of the City of Barstow for compliance with applicable federal and state law and with applicable provisions of the Barstow Municipal Code; and for appropriate policy issues;

2. The Committee review the City’s Classification Plan for compliance with the Barstow Municipal Code and the proposed Personnel Policies and Procedures of the City of Barstow and for competitiveness within the public service market; and

1. The Committee review policy issues related to the personnel and administrative functions of the City as referred by the City Council or the city manager.The Committee establish and recommend ordinance language, code revisions, and city policy as referred by the City Council or the City Manager.

Section 3. Sunset Date. The Rules and Policies Policy Ad Hoc Committee will sunset on December 31, 2008 unless the City Council takes action before then to renew its mandate five (5) years from the date of approval unless the City Council takes action before then to terminate its mandate. Technical support is provided to the Rules and Policies Ad Hoc Committee by staff members assigned by the city manager.

Section 43. Rules and Policies Policy Ad Hoc Committee Meetings. The Rules and Policies Policy Ad Hoc Committee will meet quarterly or when deemed

8.a
Packet Pg. 180 Attachment: Reso re Policy Ad Hoc 03-06-2023 (Counsel Edits) (303217)_redline (5303 : Renewal of Ad Hoc Committees) necessary by staff to update policies. and may, at its discretion, establish a regular schedule of meetings, including the time and place of such meeting. However, the Rules and Policies Ad Hoc Committee shall be required to meet at least once in each quarter of the fiscal year.

Section 45. Records of the Proceedings of the Rules and Policies Policy Ad Hoc Committee. The Rules and Policies Policy Ad Hoc Committee may, at its discretion, maintain a record of Committee proceedings via tape recordings. Should the Committee elect to do this, such tape recordings shall be maintained by the City for a minimum of 30 days following the date of the Committee’s meeting.

Section 56. Nature of Committee. The Rules and Policies Policy Ad Hoc Committee is ad hoc and advisory in nature. That is, the Committee shall not have authority to act on behalf of the full City Council on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration, debate and action at a regular or special meeting of the City Council. Since the Rules and PoliciesPolicy Ad Hoc Committee is a standing committee comprised of a combination of council members and citizens, it shall be subject to the Brown Act under Government Code Section 54950, et seq.

PASSED, APPROVED, AND ADOPTED this 6
th day of March, 2023.
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

8.a
Packet Pg. 181 Attachment: Reso re Policy Ad Hoc 03-06-2023 (Counsel Edits) (303217)_redline (5303 : Renewal of Ad Hoc Committees) I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023, was adopted by said City Council at a regular meeting held on the 6
th day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

8.a
Packet Pg. 182 Attachment: Reso re Policy Ad Hoc 03-06-2023 (Counsel Edits) (303217)_redline (5303 : Renewal of Ad Hoc Committees) RESOLUTION NO. XXXX-2023

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BARSTOW, CALIFORNIA RENEWING THE

POLICY AD HOC COMMITTEE

THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

Section 1. The City Council of the City of Barstow, in order to facilitate the conduct of City business, established the Policy Ad Hoc Committee (formerly Rules and Policies Ad Hoc Committee) on January 16, 2007; and delegated to the committee certain responsibilities to review issues within its assigned subject area and to make recommendations to the full City Council concerning the resolution of such issues.

Section 2. The Policy Ad Hoc Committee sunset on December 31, 2008. The City Council of the City of Barstow hereby wishes to renew the Policy Ad Hoc Committee consisting of two City Council members selected by the City Council to advise the City Council with regard to certain matters. Technical support is also provided to the Policy Ad Hoc Committee by staff members assigned by the City Manager. Specifically, the Council is asking that:

1. The Committee establish and recommend ordinance language, code revisions, and city policy as referred by the City Council or the City Manager.

Section 3. Sunset Date. The Policy Ad Hoc Committee will sunset five (5) years from the date of approval unless the City Council takes action before then to terminate its mandate.

Section 4. Policy Ad Hoc Committee Meetings. The Policy Ad Hoc Committee will meet quarterly or when deemed necessary by staff to update policies.

Section 5. Records of the Proceedings of the Policy Ad Hoc Committee.

The Policy Ad Hoc Committee may, at its discretion, maintain a record of Committee proceedings via tape recordings. Should the Committee elect to do this, such tape recordings shall be maintained by the City for a minimum of 30 days following the date of the Committee’s meeting.

Section 6. Nature of Committee. The Policy Ad Hoc Committee is ad hoc and advisory in nature. That is, the Committee shall not have authority to act on behalf of the full City Council on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration, debate and action at a regular or special meeting of the City Council. Since the Policy Ad Hoc Committee is a standing

8.b
Packet Pg. 183 Attachment: Reso re Policy Ad Hoc 03-06-2023 (Counsel Edits) (303217)_clean copy (5303 : Renewal of Ad Hoc Committees) committee, it shall be subject to the Brown Act under Government Code Section 54950, et seq.

PASSED, APPROVED, AND ADOPTED this 6
th day of March, 2023.
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

8.b
Packet Pg. 184 Attachment: Reso re Policy Ad Hoc 03-06-2023 (Counsel Edits) (303217)_clean copy (5303 : Renewal of Ad Hoc Committees) I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023, was adopted by said City Council at a regular meeting held on the 6
th day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

8.b
Packet Pg. 185 Attachment: Reso re Policy Ad Hoc 03-06-2023 (Counsel Edits) (303217)_clean copy (5303 : Renewal of Ad Hoc Committees) RESOLUTION NO. XXXX-2023

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BARSTOW, CALIFORNIA RENEWING

THE STREET AD HOC COMMITTEE

THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

Section 1. The City Council of the City of Barstow, in order to facilitate the conduct of City business, wishes to establish several ad hoc committees established the Street Ad Hoc Committee on January 16, 2007; and to delegated to each the committee certain responsibility responsibilities to review issues within its assigned subject area and to make recommendations to the full City Council concerning the resolution of such issues.

Section 2. The Street Ad Hoc Committee sunsetted on December 31, 2008. The City Council of the City of Barstow hereby wishes to renew the Street Ad Hoc Committee establishes an ad hoc, advisory committee consisting of five members, two of whom are to be two City Council members selected by the City Council ; to be known as the Rules and Policies Ad Hoc Committee to advise the City Council with regard to certain matters. Technical support is also provided to the Street Ad Hoc Committee by staff members assigned by the City Manager. Specifically, the Council is asking that:

1. The Committee reviews policy issues related to the public works functions of the City street maintenance, repair, and replacement as referred by the City Council or the Ccity Mmanager; and

2. The Committee review proposed capital improvement projects based on the Pavement Condition Index (PCI) for public works functions and recommends prioritization of each given the financial constraints of the annual budget.

Section 3. Sunset Date. The Street Ad Hoc Committee will sunset on December 31, 2008 unless the City Council takes action before then to renew its mandate five (5) years from the date of approval unless the City Council takes action before then to terminate its mandate. Technical support is provided to the Rules and Policies Ad Hoc Committee by staff members assigned by the city manager.

Section 43. Street Ad Hoc Committee Meetings. The Street Ad Hoc Committee will meet quarterly or when deemed necessary by staff to update capital improvement progress.
and may, at its discretion, establish a regular schedule of meetings, including the time and place of such meeting. However, the Street Ad Hoc Committee shall be required to meet at least once in each quarter of the fiscal year.

8.c
Packet Pg. 186 Attachment: Reso re Street Committee Mandate 03-06-2023 (Counsel Edits) (303219)_redline copy (5303 : Renewal of Ad Hoc Committees) Section 54. Records of the Proceedings of the Street Ad Hoc Committee.

The Street Ad Hoc Committee may, at its discretion, maintain a record of Committee proceedings via tape recordings. Should the Committee elect to do this, such tape recordings shall be maintained by the City for a minimum of 30 days following the date of the Committee’s meeting.

Section 65, Nature of Committee. The Street Ad Hoc Committee is ad hoc and advisory in nature. That is, the Committee shall not have the authority to act on behalf of the full City Council on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration, debate, and action at a regular or special meeting of the City Council. Since the Street Ad Hoc Committee is a standing committee, it shall be subject to the Brown Act under Government Code Section 54950, et seq.

PASSED, APPROVED, AND ADOPTED this 6
th day of March, 2023.
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

8.c
Packet Pg. 187 Attachment: Reso re Street Committee Mandate 03-06-2023 (Counsel Edits) (303219)_redline copy (5303 : Renewal of Ad Hoc Committees) I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023, was adopted by said City Council at a regular meeting held on the 6
th day of March, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

8.c
Packet Pg. 188 Attachment: Reso re Street Committee Mandate 03-06-2023 (Counsel Edits) (303219)_redline copy (5303 : Renewal of Ad Hoc Committees) RESOLUTION NO. XXXX-2023

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BARSTOW, CALIFORNIA RENEWING

THE STREET AD HOC COMMITTEE

THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

Section 1. The City Council of the City of Barstow, in order to facilitate the conduct of City business, established the Street Ad Hoc Committee on January 16, 2007; and delegated to the committee certain responsibilities to review issues within its assigned subject area and to make recommendations to the full City Council concerning the resolution of such issues.

Section 2. The Street Ad Hoc Committee sunset on December 31, 2008. The City Council of the City of Barstow hereby wishes to renew the Street Ad Hoc Committee consisting of two City Council members selected by the City Council to advise the City Council with regard to certain matters. Technical support is also provided to the Street Ad Hoc Committee by staff members assigned by the City Manager. Specifically, the Council is asking that:

1. The Committee reviews policy issues related to street maintenance, repair, and replacement as referred by the City Council or the City Manager; and

2. The Committee review proposed capital improvement projects based on the Pavement Condition Index (PCI) and recommends prioritization of each given the financial constraints of the annual budget.

Section 3. Sunset Date. The Street Ad Hoc Committee will sunset five (5) years from the date of approval unless the City Council takes action before then to terminate its mandate.

Section 4. Street Ad Hoc Committee Meetings. The Street Ad Hoc Committee will meet quarterly or when deemed necessary by staff to update capital improvement progress.

Section 5. Records of the Proceedings of the Street Ad Hoc Committee.

The Street Ad Hoc Committee may, at its discretion, maintain a record of Committee proceedings via tape recordings. Should the Committee elect to do this, such tape recordings shall be maintained by the City for a minimum of 30 days following the date of the Committee’s meeting.

Section 6, Nature of Committee. The Street Ad Hoc Committee is ad hoc and advisory in nature. That is, the Committee shall not have the authority to act on behalf

8.d
Packet Pg. 189 Attachment: Reso re Street Committee Mandate 03-06-2023 (Counsel Edits) (303219)_clean copy (5303 : Renewal of Ad Hoc Committees) of the full City Council on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration, debate, and action at a regular or special meeting of the City Council. Since the Street Ad Hoc Committee is a standing committee, it shall be subject to the Brown Act under Government Code Section 54950, et seq.

PASSED, APPROVED, AND ADOPTED this 6
th day of March 2023.
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

8.d
Packet Pg. 190 Attachment: Reso re Street Committee Mandate 03-06-2023 (Counsel Edits) (303219)_clean copy (5303 : Renewal of Ad Hoc Committees) I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023, was adopted by said City Council at a regular meeting held on the 6
th day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

8.d
Packet Pg. 191 Attachment: Reso re Street Committee Mandate 03-06-2023 (Counsel Edits) (303219)_clean copy (5303 : Renewal of Ad Hoc Committees) Joint Special Council/BFPD
03/6/23 06:00 PM
City Manager Department
Willie A Hopkins
Other
Doc ID: 5304

AGENDA ITEM
AGENDA MATTER:

ADOPTION OF RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW ESTABLISHING THE PARKS, RECREATION AND CULTURAL COMMITTEE AND REPEALING RESOLUTION NO. 4532-2010
EXECUTIVE SUMMARY:

The Council is being asked to:

1. Adopt Resolution No. ____-2023 establishing the Parks, Recreation and Cultural Committee (PRCC) and repealing Resolution No. 4532-2010; and

2. Direct the City Clerk to advertise that applications for the PRCC are available, and establish a deadline of April 14, 2023 to submit applications. .

DISCUSSION:

On April 5, 2010, the City Council repealed Barstow Municipal Code Chapter 2.26 and reorganized the Parks, Recreation, and Cultural Commission (PRCC) as a standing committee through adoption of Resolution No. 4532-2010.

The PRCC has not been active since 2011. The Council is being asked to adopt Resolution No. ____- 2023 establishing the PRCC with the following amendments as proposed:

1. The PRCC shall be composed of five members residing within the geographical boundaries served by the PRCC (approximately 500 square mile territory);

2. Each Council Member shall nominate a member of the PRCC who will be appointed upon a majority vote of the entire City Council;

3. The term of each PRCC member shall be coterminous with the term of office of the nominating Council Member;

4. Technical support will be provided to the PRCC by staff members assigned by the City Manager;

5. The PRCC shall meet quarterly or when deemed necessary by staff;

6. Powers and duties of the PRCC have been amended as set forth in Section 1.d. of Resolution ____- 2023.

Attached for the Council's review is the redline copy and clean version of the proposed resolution.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:
9 Packet Pg. 192
Joint Special Council/BFPD
03/6/23 06:00 PM
City Manager Department
Willie A Hopkins
Other
Doc ID: 5304

AGENDA ITEM

1. Adopt Resolution No. ____-2023 establishing the Parks, Recreation and Cultural Committee (PRCC) and repealing Resolution No. 4532-2010; and

2. Direct the City Clerk to advertise that applications for the PRCC are available, and establish a deadline of April 14, 2023 to submit applications.
9 Packet Pg. 193
1 RESOLUTION NO. XXXX-2023

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BARSTOW, CALIFORNIA ESTABLISHING THE PARKS,

RECREATION, AND CULTURAL COMMITTEE AND REPEALING
RESOLUTION NO. 4532-2010
WHEREAS, Barstow Municipal Chapter 2.26 established the Parks, Recreation and Cultural Commission (PRCC); and
WHEREAS, On April 5, 2010, the City Council is repealing repealed Barstow Municipal Code Chapter 2.26, in order to and reorganized the Parks, Recreation, and Cultural Commission (PRCC) as a standing committee; and WHEREAS, the such athe PRCC standing committee would bewas established by City Council Resolution No. 4532-2010; and

NOW, THEREFORE, THE CITY OF BARSTOW DOES HEREBY
RESOLVE AS FOLLOWS:

Section 1. The Barstow Parks, Recreation, and Cultural Committee (PRCC) is hereby created and established. The following shall be the guidelines for the committee:
a. a. Membership. The PRCC shall be composed of five5
members. . Three members shall reside within the geographical boundaries served by the city parks, recreation and cultural committee (approximately five hundred square mile territory). Each Councilmember may nominate one resident within the geographical boundaries served by the city parks, recreation, and cultural committee (approximately five hundred square mile territory) for membership on the PRCC, and such Councilmember, or his or her successor, shall have the right to re-nominate a resident within the geographical boundaries served by the city parks, recreation, and cultural committee for that seat on the PRCC whenever such seat becomes vacant for any reason, or the term of the appointee has expired. The City Council shall approve each nominee by a majority vote of the entire City Council prior to his or her appointment being effective. These members shall be appointed by a majority of the City Council and shall serve a term of 2 years. Two members of the PRCC shall be members of the City Council appointed by majority vote of the Council. The Council Members shall serve until removed or replaced by the City Council or until his or her term expires, whichever occurs first. Any committee member may be removed with or without cause by a majority vote of the City

9.a
Packet Pg. 194 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_redlined (5304 : Parks, Recreation and Cultural Committee) 2 Council. Technical support is also provided to PRCC by staff members assigned by the City Manager.
b. Term. Each member of the PRCC must be over 18 years of age and must have some familiarity with public recreation at the time of his/her appointment. The term of each member of the PRCC shall be coterminous with the term of office of the nominating Council person. All terms shall be for four years and shall expire four years after the effective date of the appointment (except for those PRCC members appointed by Councilmembers whose term of office will expire less than four years from their election and date of assuming office; in this instance, the PRCC member’s term of office will be reduced accordingly), or earlier upon the termination of the term of office of the nominating Council person, except those appointments made after the commencement of the term to fill a vacancy or removal, in which case the term of office shall be for the balance of the unexpired term. The term of any member of the PRCC will be automatically extended pending the selection and qualification of his or her successor
bc. Meetings; Compensation. The PRCC shall meet as frequently as it determines is necessary quarterly or when deemed necessary by staff to carry out its duties and responsibilities. The PRCC shall select among its members a chair and vice chair. PRCC members shall not be compensated for their attendance at PRCC meetings.
dc. Powers and Duties. The powers and duties of the PRCC shall be those as set forth below:
1) Promoting Federally recognized ethnic and special
observances;
(2) Create a scholarship fund for low-income youth;
(3) Develop a handbook explaining how park fees are used; and (4) Receive presentations and comments from the various recreational organizations pertaining to the City’s parks and recreational programs;

1. To serve in an advisory capacity to the Council, Commissions, or City staff, as appropriate, on matters pertaining to public recreation, parklands, and related facilities.

9.a
Packet Pg. 195 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_redlined (5304 : Parks, Recreation and Cultural Committee) 3 2. To serve in an advisory capacity to the Council and City staff on matters pertaining to art, literature, music, theatre, and other related activities.

3. To recommend to the Council and City staff the acceptance or rejection of offers of donations of money, personal property, and real property to be used for recreation, cultural arts, or parkland purposes.

4. To serve in an advisory capacity to the Council and City staff with respect to the establishment of user/rental fee schedules for parks, sports fields, and public facilities.

5. To resolve differences and seek solutions to scheduling and use conflicts of City recreational facilities.

6. To establish rules and regulations for the use and improvement of public parklands, recreation areas, community gardens, squares, and grounds, including playgrounds, concessions, and recreational and related facilities and programs installed and maintained therein.

7. To serve in an advisory capacity to the Council and City staff with respect to policies for the acquisition, development, and improvement of parklands and recreational areas.

8. To recommend to the Council a comprehensive recreation and parkland use program based on the needs and interests of the community to assure and stimulate public interest, and to solicit to the fullest extent the cooperation of schools, local youth, and public and private agencies.
ed. Noticing of Meetings. Since the PRCC is a standing committee comprised of a combination of council members and citizens, it shall be shall be subject to the Brown Act under Government Code Section 54950, et seq. In order to keep the Council and public informed on the status of the PRCC, the Chair or other member of the PRCC shall give the Council written quarterly reports on the progress of the PRCC.

Section 2. This resolution shall take effect on the effective date of Ordinance No. 864-2010 which repeals Chapter 2.26. Resolution No. 4532-2010 is hereby repealed in its entirety.

Section 3. The City Clerk shall certify to the adoption of this Resolution.

9.a
Packet Pg. 196 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_redlined (5304 : Parks, Recreation and Cultural Committee) 4 PASSED, APPROVED, AND ADOPTED this 6th day of March 2023.

________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

9.a
Packet Pg. 197 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_redlined (5304 : Parks, Recreation and Cultural Committee) 5 I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023, was adopted by said City Council at a regular meeting held on the 6th day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

9.a
Packet Pg. 198 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_redlined (5304 : Parks, Recreation and Cultural Committee) 1 RESOLUTION NO. XXXX-2023

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BARSTOW, CALIFORNIA ESTABLISHING THE PARKS,

RECREATION, AND CULTURAL COMMITTEE AND REPEALING
RESOLUTION NO. 4532-2010
WHEREAS, On April 5, 2010, the City Council repealed Barstow Municipal Code Chapter 2.26, and reorganized the Parks, Recreation, and Cultural Commission (PRCC) as a standing committee; and WHEREAS, the PRCC was established by City Council Resolution No. 4532-2010; and

NOW, THEREFORE, THE CITY OF BARSTOW DOES HEREBY
RESOLVE AS FOLLOWS:

Section 1. The Barstow Parks, Recreation, and Cultural Committee (PRCC) is hereby created and established. The following shall be the guidelines for the committee:
a. Membership. The PRCC shall be composed of five members.

Each Councilmember may nominate one resident within the geographical boundaries served by the city parks, recreation, and cultural committee (approximately five hundred square mile territory) for membership on the PRCC, and such Councilmember, or his or her successor, shall have the right to re-nominate a resident within the geographical boundaries served by the city parks, recreation, and cultural committee for that seat on the PRCC whenever such seat becomes vacant for any reason, or the term of the appointee has expired. The City Council shall approve each nominee by a majority vote of the entire City Council prior to his or her appointment being effective. Any committee member may be removed with or without cause by a majority vote of the City Council. Technical support is also provided to PRCC by staff members assigned by the City Manager.
b. Term. Each member of the PRCC must be over 18 years of age and must have some familiarity with public recreation at the time of his/her appointment. The term of each member of the PRCC shall be coterminous with the term of office of the nominating Council person. All terms shall be for four years and shall expire four years after the effective date of the appointment (except for those PRCC members appointed by Councilmembers whose term of office will expire less than four years from their election and date of assuming office; in this instance, the PRCC member’s term of office will be

9.b
Packet Pg. 199 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_clean copy (5304 : Parks, Recreation and Cultural Committee) 2 reduced accordingly), or earlier upon the termination of the term of office of the nominating Council person, except those appointments made after the commencement of the term to fill a vacancy or removal, in which case the term of office shall be for the balance of the unexpired term. The term of any member of the PRCC will be automatically extended pending the selection and qualification of his or her successor
c. Meetings; Compensation. The PRCC shall meet quarterly or when deemed necessary by staff to carry out its duties and responsibilities. The PRCC shall select among its members a chair and vice chair. PRCC members shall not be compensated for their attendance at PRCC meetings.
d. Powers and Duties. The powers and duties of the PRCC shall be those as set forth below:

1. To serve in an advisory capacity to the Council, Commissions, or City staff, as appropriate, on matters pertaining to public recreation, parklands, and related facilities.

2. To serve in an advisory capacity to the Council and City staff on matters pertaining to art, literature, music, theatre, and other related activities.

3. To recommend to the Council and City staff the acceptance or rejection of offers of donations of money, personal property, and real property to be used for recreation, cultural arts, or parkland purposes.

4. To serve in an advisory capacity to the Council and City staff with respect to the establishment of user/rental fee schedules for parks, sports fields, and public facilities.

5. To resolve differences and seek solutions to scheduling and use conflicts of City recreational facilities.

6. To establish rules and regulations for the use and improvement of public parklands, recreation areas, community gardens, squares, and grounds, including playgrounds, concessions, and recreational and related facilities and programs installed and maintained therein.

7. To serve in an advisory capacity to the Council and City staff with respect to policies for the acquisition, development, and improvement of parklands and recreational areas.

9.b
Packet Pg. 200 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_clean copy (5304 : Parks, Recreation and Cultural Committee) 3 8. To recommend to the Council a comprehensive recreation and parkland use program based on the needs and interests of the community to assure and stimulate public interest, and to solicit to the fullest extent the cooperation of schools, local youth, and public and private agencies.
e. Noticing of Meetings. Since the PRCC is a standing committee, it shall be shall be subject to the Brown Act under Government Code Section 54950, et seq. In order to keep the Council and public informed on the status of the PRCC, the Chair or other member of the PRCC shall give the Council written quarterly reports on the progress of the PRCC.

Section 2. Resolution No. 4532-2010 is hereby repealed in its entirety.

PASSED, APPROVED, AND ADOPTED this 6th day of March 2023.

________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

9.b
Packet Pg. 201 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_clean copy (5304 : Parks, Recreation and Cultural Committee) 4 I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023, was adopted by said City Council at a regular meeting held on the 6th day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

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Packet Pg. 202 Attachment: Resolution No. XXXX-2023 Amending Parks Rec Cultural Committee_clean copy (5304 : Parks, Recreation and Cultural Committee) Joint Special Council/BFPD
03/6/23 06:00 PM
City Manager Department
Willie A Hopkins
Report
Doc ID: 5302

AGENDA ITEM
AGENDA MATTER:

CITY MANAGER'S FEBRUARY 2023 UPDATE
EXECUTIVE SUMMARY:

The City Manager’s Update is a communication device utilized to provide an overview of upcoming events and items of general interest to the Mayor and members of the City Council. Included with the update are reports from City Departments on various programs, initiatives, and achievements.

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Receive and file.

Packet Pg. 203
Message from the Manager
February 2023
Pardon our dust! As we prepare for the growth that is coming, some much needed repairs to City Hall are at about 85% complete. BIG Shout out to Community Development staff and Public Works for their hard work and dedication.

Please take a moment to review the following achievements, projects, and plans your colleagues have been working on recently:

Building
Currently Under Construction
o 1150 Monterey—New SFH
o Marriot Inn—Still in progress.
o 820 E Buena Vista St—ADU
o 490 Armory Rd—Chevron Gas Station Retaining Wall.
o Several Encroachment Permits throughout the city (Verizon, Spectrum & SWG) o 112 W Main St.—El Rancho Demolition; pending final inspection. o 224 W Main St.—Demo still under progress
o 250 Elks— Burrtec Tenant Improvement
o 129 W White St.—Fire Damage Repair.

Plan Reviews - Currently reviewing plans for the following o Lenwood Rd. Track # 18446—7 SFR Remodel
o 1591 Coolwater Rd—Restaurant TI
o 2820 Lenwood Rd.—HVAC Replacement.
o 2710 Lenwood Rd.—Hampton Inn Remodel.
o 2795 Lenwood Rd.—Cannabis Dispensary Tenant Improvement o 2567 Commerce Pkwy.—Freddy's Fire Alarm.
o 2824 Lenwood Rd.—Cannabis Dispensary TI
o 1040 May Ln.—8 Unit Apartment Complex
o 2511 W Main St.—4776 SF. Metal Building
o 2592 Mercantile Way. Bldg. 20—Fire Sprinklers
o 2596 Mercantile Way. Bldg. 22—Fire sprinklers
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Packet Pg. 204 Attachment: February 2023 Message from the Manager (5302 : City Manager's Feb 2023 Update) City Clerk
Annual Form 700 Filing Now Electronic! - Designated employees and elected officials who are required to file an annual Statement of Economic Interest - Form 700 will now be able to file electronically using the City’s NetFile system. Information on how to file electronically was sent on Feb. 1 st from NetFile to all
designated filers. Please contact City Clerk Services Manager Christina Rudsell at 760-255-5122 or [email protected] for any questions or assistance with filing by the April 3, 2023 deadline.

Records Destruction Day - There has been a lot of spring cleaning at City Hall lately, which was also a good time to purge any records that were ready for destruction in accordance with the City’s records retention schedule. The Great PURGE of 2023 occurred on Thurs, Feb. 23rd. and was a huge success with multiple areas throughout City Hall being cleared of many boxes and clutter piled up.

Code Compliance
Code has started the process with the Building Department of implementing the newly enforced Rental Ordinance. The enforcement measures run alongside multiple facets of law from the housing code, fire code and municipal code. The balance to incorporate this assignment alongside the 738 active cases code is currently maintaining is challenging. It is with anticipation relief will come with additional staffing to the department. Code continues to push blight sites along through additional research; manage the concerns of the public from the on-going concerns of illegal vendors; complaints of homeless encampments/activities as well as properties reported to us in a blight condition.

Engineering
First Street lane striping has been reconfigured to allow construction activities on the west side of the street. Speed Limit over the bridge is 25 MPH.

Construction activities on the First Street Bridge are in progress.

Earthwork and construction of the abutments are underway on the north and south sides of BNSF’s rail yard.

Information Technology
This month your IT Department busy with assisting the facilities and building department in City Hall renovations. IT was busy moving computers, installing networking cables, phone equipment, and wall jack installations.

The department is also busy completing work orders for help desk assistance, and working on major projects for FY23/24.

Currently in work:

WWTP Wi-Fi – Ongoing – stalled due to renovations - Anticipated completion Q2 Police Dept. - Public Safety Suite Upgrade – Ongoing, Anticipated completion Q2 / Q3 Fire Dept. - Fire Station Alerting – Ongoing Anticipated completion Q3 / Q4 IT Server / Network Infrastructure Upgrade – Ongoing
a
Packet Pg. 205 Attachment: February 2023 Message from the Manager (5302 : City Manager's Feb 2023 Update) Projects Upcoming:

Email Server Replacement
Lucity Asset Management Upgrade / Replacement
Complete On-Line Permitting Solution
Parks & Recreation
Youth Basketball season is in full swing. Come down to the Cora Harper Fitness Center Tuesday through Friday from 5:00 pm to 8:00 pm and Saturdays from 10:00 am to 3:00 pm.  Local resident wanted to thank Coach Tiare Alefaio for her hard work and continued dedication to the City of Barstow and its youth programs. Great Job Coach T! Tiny Tots Basketball officially started February 11th.

On March 23rd, the City of Barstow is teaming up with the Barstow High School for Youth Government Day. Youth Government Day primary goal is to develop awareness in the youth and how their city functions and assist its citizens in the community. Selected students will participate and staff, touring City Hall and hold a mock City Council meeting in the Council Chambers at City Hall.

P & R is HIRING part-time RecLeaders. Please visit the City of a Barstow website for more information.

New class flyers are posted on our social media (Instagram) Barstow Parks and Recreation (Facebook) City of Barstow Parks and Recreation Department.

Planning
General Plan Update - City of Barstow staff is diligently working with planning consulting agency PlaceWorks on the General Plan update. As due diligence progresses on existing conditions, anticipated growth, and necessary revisions—the City partnered with PlaceWorks who will begin to host public outreach events. This public outreach will give our community the chance to hear, discuss, and see the progressive direction City Planning and the General Plan as a whole is working towards.

Police Department
The department participated in the annual Science Technology (STEAM) judging and awards for all the student doing projects. The Department’s Police Activities League recognized 12 students for their outstanding projects.

The department partnered with Barstow Unified School District and officers facilitated an active shooter/critical incident training event at Crestline Elementary School.

Officers and evidence techs participated in the Mojave XP Industry Coaching with students at Barstow High School.

The recruitment team attended the career fair at Ft. Irwin. a
Packet Pg. 206 Attachment: February 2023 Message from the Manager (5302 : City Manager's Feb 2023 Update) We conducted Police Officer and dispatch testing.

The entire department transitioned to the new Sig Sauer 320 side arm. All officers qualified with the firearm, optics, and lights. We also started the officer buyback process for the guns to offset the costs.

Held a department strategic planning meeting.

The command staff attended a tour of the Ft. Irwin facilities to collaborate on training options for our officers and Special Response Team
Public Works
• Fleet Maintenance
a) Patrol Car 9112; Replaced engine with a Long Block due to impact with cross gutter and broke the oil pan that leaked out all the oil and caused damage to the engine. b) Dump Truck 8602; Replaced transmission due to normal wear and tear. • Street Maintenance
a) Demolition at City Hall of exterior walls, removal of carpet and furniture. b) Pavement Preservation on Main St. between Avenue “H” & Avenue “A”.

I. Crack Sealer 6750lbs. placed
II. Mastic Sealer 15,750 lbs. placed
c) Congratulations to Gilbert Romero, who passed his Commercial Class B Permit Exam. • Facility Maintenance
a) Relocate ceiling lights, switches, and install motion detectors. b) Mud & Tape drywall and textured.
c) Baseboard
d) Paint walls and windows
• Parks/Open Spaces
a) Removed old Landscape at Harvey House by PAL’s Center, installed Desert Scape and boulders.
b) Lillian Park restroom sewer line; staff worked with Waste Water to camera line to locate the blockage. Once the blockage was located. Parks staff demoed concrete to run the sewer rodder to release the blockage.

Solid Waste
With the support of Burrtec, we are having a Recycle Right contest for residents to encourage more participation in the green barrel organics program. Two selected residents will be given a chance to win a $100 prize. More information is coming out in the Spring Newsletter (bill insert) and the City’s media channels.

Staff will begin planning an event for Earth Day, which is April 22, 2023. We hope to continue our partnership with Desert Discovery Center, the Chamber of Commerce, and other community-based organizations to bring local vendors and fun activities to this year’s event. More details will be announced soon.

Gabe Gandara has been lending his talent and expertise to assist the department in developing a brand identity and visual aesthetic that will enhance community engagement and interest in recycling programs. a
Packet Pg. 207 Attachment: February 2023 Message from the Manager (5302 : City Manager's Feb 2023 Update) We look forward to creating campaigns that will increase our reach and influence, encouraging our citizens to see the value in the things they do that help our community and our environment.

Wastewater
Congratulations to Noel Escoto and Levi Lewis passing their Commercial Class A Permit Exam.

Operator in Training employment opportunity is available! Solar carport should be going live this week.

The digester rehabilitation project is about 90% complete.

THANK YOU to our 2023 Homeless Point in Time Count Volunteers and Staff! Barstow is definitely the “Little City with a Big Heart” and we would like to thank all of our 2023 Point in Time Count volunteers along with our Police, Public Works, Code Enforcement and City Manager’s Office staff for a successful count. Results of the annual count will be available in April and help communities secure funding to assist individuals who are homeless or at risk of becoming homeless.

Thank you to all for your continued hard work and know that your efforts are seen and much appreciated! Best wishes,
Willie A. Hopkins, Jr.

City Manager
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Packet Pg. 208 Attachment: February 2023 Message from the Manager (5302 : City Manager's Feb 2023 Update)